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HomeMy WebLinkAbout02-22-1988 Council MinutesMINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 GiTTENDANCE 7:03 P.M. The Council met on the above date with the following members present: Mayor Grabek, Councilmembers Peterson, Callahan, and Goetten. Councilmember Sime was absent. The following represented the City staff: City Administrator Bernhardson, Public Works Director Gerhardson, Building & Zoning Administrator Mabusth, and City Recorder Peterson. City Attorney Barrett was also present. CONSENT AGENDA* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to approve the Consent Agenda subject to removal of the following items: #2 - Approval of February 8, 1988 Minutes - requested by Councilmember Goetten #11- Crystal -Bay Road - Shoreline Damage Repair - requested by Councilmember "Callahan #15- Inclement Weather Policy - requested by Councilmembers Goetten and Peterson #16 -1988 Materials and Equipment Bid Award - requested by Councilmember Peterson #23 -Bills - requested by Councilmember Peterson Motion, Ayes 4, Nays 0. 401PPROVAL OF MINUTES Referring to application #1223 John Waldron (page 3, last paragraph) of the minutes, Councilmember Goetten requested an amendment as follows: Councilmember Goetten concurred with Mayor Grabek noting that grading plans and more information on soil disturbance are needed. It was moved by Councilmember Goetten, seconded by Mayor Grabek, to approve the February 8, 1988 Council Minutes as amended. Motion, Ayes, 4 Nays 0. LAKE MINNETONKA CONSERVATION DISTRICT REPORT LMCD Representative JoEllen Hurr reported on the following items: -To date, 38 applications for the LMCD Executive Director position. The deadline date for applications is April 1, 1988. It is anticipated that approximately 70 applications will be recieved including some from out of state applicants. - Regarding the review by the Metropolitan Council of the Lake Minnetonka Conservation District: The Parks and Open Space Commission has passed the LMCD Comprehensive Plan with a staff recommendation. The • Metropo+"tan Systems Committee has questioned -bhe progress of the LMCD and may consider a loan instead of a grant. A copy of the report will be sent to 1 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 • LMCD REPORT CONTINUED Council. Hurr noted various options within the report, one of which would be to place the management.of Lake Minnetonka in the hands of another existing agency such as the DNR, Hennepin County, or Hennepin Park District. The staff recommendation, however, felt that progress would be better achieved in the hands of the current LMCD for various reason. The staff recommendation also stated the LMCD should proceed with an accelerated plan with regional input with a 12 -18 month deadline. Hurr explained that following approval by the Systems Committe it will be forwarded to the Met Council for approval. Mayor Grabek felt that because of the uncertainty of the funding for this study, a year would not give an adequate amount of time to put together a well - researched plan. -Hurr submitted a letter from the Minnetonka Power Squadron which has challenged the new fees for their dock licenses on Big Island. • Mayor Grabek asked about the LMCD's position regarding the Minnehaha Creek Watershed District? Hurr. stated the LMCD has not yet responded on this issue, however, feels that there should be cross representation between the the LMCD and the Minnehaha Creek Watershed District committees. METROPOLITAN WASTE CONTROL COMMISSION REPORT MWCC Representative Jo Ellen Hurr reported that the Metropolitan Waste Control has. scheduled two meetings dealing with the Orono Interceptor as follows: -March 3, 1988 at 8:00 AM at Lord Fletchers to meet with area businesses. -March 7, 1988 at 7:00 PM at the Orono High School to meet with the general public. PUBLIC COMMENTS • There were no comments from the public. 6 MINUTES OF THE REGULAR ORONO COUNCIL-MEETING HELD FEBRUARY 22, 1988 &ONING ADMINISTRATOR'S REPORT: #1240 NAVARRE DAIRY QUEEN 3574 SHORELINE DRIVE COMMERCIAL SITE REVIEW VARIANCE /CONDITIONAL USE PERMIT- RESOLUTION #2375 Owner /Applicant Rick Plaisted was present for this matter. City Administrator Bernhardson explained the revised plan to construct a 57.5 s.f. drive -thru /pick up station addition on the west side, and moving the garage storage area to a location farther north on the lot. A variance is requested for the required number of parking spaces. Staff has reviewed the current ordinance regarding the required number of parking spaces and felt that it was excessive for this type of use. Based on other city. ordinances staff recommends 15 parking stalls is adequate for this use. A rear yard setback variance is required for replacement of the garage. Councilmember Callahan asked if staff's recommendation regarding the variance for required parking would be an • overall recommendation for future uses of this type or only a recommendation in this application only. Zoning Administrator Mabusth stated that staff will be considering this use when dealing with performance standards for a comprehensive amendment to the code but that presently staff recommends granting a variance to the standard in effect now rather than delay the applicant for six months. is Councilmember Goetten felt that this project would be an attractive improvement to Navarre. Mr. Plaisted noted that they plan to incorporate their landscape plan with the County Road 15 upgrading. It was moved by Mayor Grabek, seconded by Councilmember Goetten, to adopt Resolution #2375 granting the Conditional Use Permit and Variance as proposed. Motion, Ayes 4, Nays 0. 3 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 4WE PIN COUNTY DEPARTMENT OF TRANSPORTATION /CITY OF ORONO 'COUNTY ROAD 15 CONDITIONAL USE PERMIT/VARIANCE RESOLUTION #2376 City Administrator Bernhardson explained that upon review of the proposed construction to upgrade County Road 15, it was determined that a land use application would have to be filed by the County in order to cover the encroachment of the required setback to the lakeshore adjacent to the Spring Park border, a designated wetlands on the north side of County Road 15 in addition to filling .05 acres of a f loodplain. Some of the residents in that certain area had some special concerns about the impact on these very limited properties. In one case, a shed will have to be moved to accomodate some off street parking - however, this issue must be considered in a separate application as it is not in the County right -of -way. City Administrator Bernhardson noted that additional right -of -way is needed at the intersection of County Road 15 and Dunwoody that will be dedicated by the church. This will result in a narrower intersection than presently exists and should slow down the initial • traffic. M It was moved by Councilmember Callahan, seconded by Councilmember Peterson, to adopt Resolution #2376 granting the Conditional Use Permit and 'Variance as proposed. Motion, Ayes 4, Nays 0. CLEAN FILL ORDINANCE ORDINANCE NO. 47, SECOND SERIES City Administrator Bernhardson explained the proposed ordinance amendment clarifying the definition of "clean fill ". It was moved by Councilmember Goetten, seconded by Councilmember Callahan, to adopt Ordinance No. 47, Second Series as proposed. Motion, Ayes 4, Nays 0. 4 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 46GINEER I S REPORT: REQUEST FOR FEASIBILITY STUDY T. WATERS /J. DENNIS RESOLUTION City Administrator Bernhardson explained the request from Todd Waters, 3061 Casco Point Road, and John Dennis, 3055 Casco Point Road, to perform a feasibility study of a stormwater problem on their properties. He noted that state law requires the City to respond to such requests if a 35% petition is submitted. In this case, the petition is bordering the 35% point, with possibly one more signature needed to meet 35 %. The City Engineer has advised that the feasibility study would cost $1,500. Staff recommends undertaking the feasibility study to the point of determining how many property owners are actually affected in the watershed area which would cost approximately $500. After this is determined, Council could decide upon what course of action to take. Councilmember Peterson recommended a simpler action of sending letters to the 7 affected property owners regarding the stormwater problem. • City Administrator Bernhardson accepted that suggestion and noted another alternative of contacting the Waters /Dennis attorney advising him of the 35% 'petition. He also noted that if the 35% petition is achieved, the watershed area would still need to be determined. MAYOR'S REPORT: • Councilmember Goetten stated she would like more information regarding what is involved. Mayor Grabek felt that more interest should be shown to justify the cost, involved. It was moved by Councilmember Peterson, seconded by Councilmember Goetten, to table this request pending further information. Motion, Ayes 4, Nays 0. Mayor Grabek had no report. 5 I MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 TY ADMINISTRATOR'S REPORT: CAPITAL BUDGET PROGRAM - DRAFT City Administrator Bernhardson presented and explained a draft of the City capital budget plan for 1988 through 2000. Councilmember Goetten stated she would like more time to review, discuss, and understand this plan. City Administrator Bernhardson noted that approval of this program is not being requested at this time. Following discussion of certain items outlined in the draft, Council accepted the draft as information only at this time. COUNTY ROAD 15 FINANCING City Administrator Bernhardson explained the issue of determining the type of lighting the City would like to have on County 15. Mound is installing a decorative lighting system and Spring Park is considering the same lighting. Staff recommends installing the decorative lighting. Councilmember Goetten questioned the seemingly high cost • of a $5,500 consultant fee to develop a lighting plan. Public Works Director Gerhardson explained what was involved in developing a design and specification plan for lighting. Councilmember Peterson stated she would rather spend the money on trees along the County Road than on decorative light poles. Councilmember Goetten asked when Spring Park will make their decision on the decorative lighting; and why a consultant couldn't design the entire plan. City Administrator Bernhardson stated that the City's Engineer would charge more to the design a plan. He noted that Spring Park will be making a decision regarding the lighting in March. Mayor Grabek stated that it was the City's responsibility and in its best interest to make the most attractive community with the best use of.money. City Administrator Bernhardson explained the possible special assessment proration: Commercial - $20.00 /front • foot; Residential $7.00 /front foot. A public hearing regarding the assessment is suggested to be held in April. 6 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 &LINTY ROAD 15 FINANCING CONTINUED City Administrator Bernhardson explained the issue of bond financing and levy limit for Council. Councilmember Callahan inquired about the Kelly Ave. /Casco Cove water problems and the possibility of that "area being a storm sewer project. It was moved by Councilmember Peterson, seconded by Councilmember Goetten, to table this matter for further review and information. Motion, Ayes 4, Nays 0. CITY OF ORONO COMPENSATION PROGRAM RESOLUTION #2377 City Administrator Bernhardson presented for Council's consideration the following issues: 1. Adoption of a formal compensaion program for City employees. 2. If a compensation program is adopted, consideration of any adjustments to bring wages and salaries which had been initially set prior to program adoption in order to implement the formal program. 3. Adoption of a formal program for benefits for part -time regular employees. • He stated that due to the extensive amount of information in this packet, Council may wish to table for further review. However, he recommended adoption of the proposed 1988 compensation adjustments for the Assistant Finance Director and the three part -time individuals because these were not included in the adjustments made in December 1987. Also, Council may or may not choose to adopt the formal program for benefits for part -time employees independently. Councilmember Goetten asked why these employees were not included in the December 1987 adjustments? City Administrator Bernhardson stated that they did not have the-internal equity valuations for these positions at that time. Councilmember Callahan viewed this as a matter that was completely beyond the comprehension of anybody other than the group of experts and therefore felt, in this particular case, Council should accept the plan. Councilmember Goetten noted that comparable worth is State law and nothing can be done about it, but she as a Councilmember would like to try and understand the • program. She voiced concern with any additional over and above the comparable worth maximum level. h MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 &Y OF ORONO COMPENSATION PROGRAM CONTINUED Mayor Grabek stated he also had concerns with any additional compensation as performance incentives. City Administrator Bernhardson stated performance incentives were not included in this proposal. He explained the comparable worth analysis to the Council. Councilmember Goetten questioned if the legislators realized how much this was going to cost cities when they approved it? City Administrator Bernhardson stated they estimated it would cost 3 -5% per payroll, which is about what it has cost. Mayor Grabek stated that the comparable worth adjustments are necessary to keep good employees. Councilmember Goetten agreed stating that was usually in selective cases.' Mayor Grabek noted that this plan is slowly bringing the employees wages into conformance. • Councilmember Peterson stated she would like to see wage comparisons with other communities. City Administrator Bernhardson showed 'Council a graph which represented the internal comparison of Orono's employees. He explained the process of which internal equity points were determined for each individual employee. It was moved by Mayor Grabek to accept the City of Orono Compensation Plan as proposed finding it a very extensive, well thought -out plan to meet requirments of compensation for the City employees, not accepting anything above and beyond what needs to be done. He stated that all questions raised about this plan have been answered by City Administrator Bernhardson and felt that the plan was put together in a logical, rational, and non - exhorbitant way. He felt the Council must put some confidence in the City staff that put together the plan due to the complexity of it. No second to the motion. Motion fails. Councilmember Goetten stated she.is not necessarily against the plan, but feels she needs a better • understanding of it before voting on it, therefore, recommends tabling for two weeks. 8 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 eOF ORONO COMPENSATION PROGRAM CONTINUED Councilmember Peterson concurred with Councilmember Goetten. City Administrator Bernhardson requested Council consideration for approving the adjustments for the previously mentioned four employees at this time. It was moved by Councilmember Peterson, seconded by Councilmember Goetten, to adopt Resolution #2377 Implementing 1988 Compensation Adjustments for the following positions: Asst. Finance Director Recorder - PT Police Secretary - PT Clerical I - PT and table the balance of proposed compensation adjustments at this time. Motion, Ayes 3, Nays 1. Mayor Grabek voted nay because he is in favor of approving the entire plan. Motion carried. It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to table the balance of the Compensation Plan at this time. Motion, Ayes 3, Nays 1. Mayor Grabek voted nay. Motion carried. BB'S BAY - SEPTIC EVALIIATION* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to accept the Stubbs Bay Alternative Waste Management Study as an information item for discussion at a future meeting. Motion, Ayes 4, Nays 0. CRYSTAL BAY -ROAD — SHORELINE DAMAGE REPAIR Councilmember Callahan requested clarification of staff's accomplishing the repair of the damage. Public Works Director Gerhardson explained that the City does not own any of the street right -of -way through the affected properties, and feels it is very difficult to repair the damage to the properties individually, therefore, recommends all property owners agree to one repair project with costs divided among the affected property owners and proceed with a feasibility study. Staff also recommends obtaining easements be given to the City for the paved area plus (10) feet on each side of the pavement. He noted the three options to repairing the shoreline. Councilmember Peterson asked staff if any repair costs • have been determined, and if it would be less costly if property owners repaired the damage individually? 9 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 OYSTAL BAY ROAD - SHORELINE DAMAGE R19PAIR CONTINUED Public Works Director Gerhardson stated it was possible that it would be cheaper if repaired individually. He stated he has approximate repairs costs but did not include them with this information at this time. Councilmember Callahan felt the letter sent by staff to the property owners was unclear in the fact that the damage must be fixed and felt there would be a lack of response to the letter from the property owners. This item was reviewed by Council as an informational item at this time.. No Motion. ADMINISTRATOR'S EVALUATION AND GOAL SETTING* It was moved by Councilmember, Goetten, seconded by Councilmember Peterson, that Council accept the various documents from the Administrator and that the 1987/88 Goal Setting together with Council discussion of the Administrator's third year performance be placed on the agenda for April 25, 1988. Motion, Ayes 4, Nays 0. TEMPORARY LEAVE OF ABSENCE - TERI NAAB* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, that Council approve a three • month leave of absence for Teri Naab during which time she will utilize her accumulated vacation and sick leave hours. In addition, the Council authorizes staff to contract with Temporaries -to -Go Office Personnel Services to fill the vacant position for a period of three months. Motion, Ayes 4, Nays 0. SEASONAL WEIGHT RESTRICTIONS* RESOLUTION #2378 It was moved by Councilmember Goetten, seconded by Councilmember Peterson, that Council adopt Resolution #2378 establishing the 1988 Weight Limits for City Streets from March 15 through May 15, 1988. Motion, Ayes 4, Nays 0. INCLEMENT WEATHER POLICY Councilmember Goetten asked about the options in this policy for part -time employees? City Administrator Bernhardson stated that policy would give part -time employees the same options (based on a percentage of their normal day) as full -time employees. He stated reference to part -time employees would be incorporated in the proposed statement of policy to clarify this point. • Councilmember Peterson asked what employees represented by a collective bargaining unit would do in this case? 10 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 I&LEMENT WEATHER POLICY CONTINUED City Administrator Bernhardson explained that a) these employees do not have any provision in their contract relating to inclement weather, and b) these employees are needed on -duty during inclement weather. ,It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to adopt the statement of policy regarding imclement weather as it relates to work attendance incorporating reference to part -time employees in the policy. Motion, Ayes 4, Nays 0. 1988 MATERIALS AND EQUIPMENT BID-AWARD Councilmember Peterson noted that only one bid for seal coat was submitted, and questioned if more than one bid was required. Public Works Director Gerhardson clarified that more than one bid is not required because a specific job is not being bid on and no amounts are being guaranteed, this bid would only apply if the City did the seal coat themselves. Councilmember Peterson questioned if the one bid submitted was in fact a reasonable cost. • Public Works Director Gerhardson noted that the one bid for seal coat submitted in 1988 was comparable to the bids for seal coat submitted in 1987. It was moved by Councilmember Peterson, seconded by Councilmember Callahan, that Council accept the Equipment & Materials Bids as presented for the calendar year 1988. Motion, Ayes 4,Nays 0. PURCHASE OF ELECTION EQUIPMENT* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to approve the purchase of Optech III -P voting system, which is within the 1988 budget, in the total amount of $20,260.00. Motion, Ayes 4, Nays 0. SPECIAL PLANNING COMMISSION MEETING* It was moved by Councilmember Councilmember Peterson, to accept the special Planning Commisison Thursday, February 25, at 5:30 Chambers. Motion, Ayes 4, Nays 0. • 11 Goetten, seconded by information regarding meeting being held on P.M. in the Council MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 .0 DATE FOR PUBLIC HEARING -* C.D.B.G. FUNDS YEAR XIV It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to conduct a public hearing at 7:00 P.M. on March 28, 1988 to receive citizen input for the use of Year XIV Community Development Block Grant Funds. Motion, Ayes 4, Nays 0. METRO WASTE ORONO INTERCEPTOR PROJECT 85 -67* PUBLIC HEARING - MARCH 7, 1988 It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to approve March 7, 1988 at 7:00 P.M. for a public information meeting at the Orono High School cafeteria, sponsored by the Metropolitan Waste Control Commission. Motion, Ayes 4, Nays 0. ADMINISTRATOR'S INFORMATION* ' It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to accept City Administrator Bernhardson's information regarding: 200 Hollander Road, and Greater Minnesota Corporation. Motion, Ayes 4, Nays 0. CITY ATTORNEY'S REPORT: City Attorney Barrett had no report. 1QENSES* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to approve the following licenses: Residential Kennel License: George Ronald, 2480 Old Beach Road Wayne & Gayle Carrier, 1376 North Arm Drive Lisa Bergquist /Jean Carlson, 2344 Olive Avenue D. Brian & Cathy Fulmer, 3505 Wayzata Blvd. Thomas & Ingrid Anderson, 3550 North Shore Dr. Commercial Kennel License: The Dog House Boarding Kennels, Inc., 3505 Wayzata Blvd. Motion, Ayes 4, Nays 0. 12 r 1 c - q . . MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 22, 1988 B3& Councilmember Peterson requested breakdowns of legal fee charges. City Administrator Bernhardson stated he would provide this information to Council as soon as the 1987.year end bill is received. It was moved by Councilmember Peterson, seconded by Mayor Grabek, to approve payment of the All Funds Accounts. Motion, Ayes 4, Nays 0. ADJOURNMENT 9:04 P . M. It was moved by Mayor Grabek, seconded by Councilmember Peterson, to adjourn the regular Council meeting at 9:04 " "-1 -on, Ayes 4, Nays 0. Jam ts R. Grab ,Mayor • 0 0 13