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HomeMy WebLinkAbout02-23-1987 Council MinutesMINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 ATTENDANCE 7:01 P.M. The Orono Council met on the above date with the following members present: Mayor Grabek, Councilmembers Sime, Goetten, and Peterson. The following represented the City staff: City Administrator Bernhardson, Public Works Coordinator Gerhardson, City Clerk Hallin, Building & Zoning Administrator Mabusth, and City Recorder Peterson. City Attorney Blatz was also present. CONSENT AGENDA* It was moved by Councilmember Sime, seconded by Councilmember Goetten, to approve the Consent Agenda* subject to removal of the following: Item #3 - Minutes of February 9, 1987 Item #26 - Volunteer Recognition Item #31 - Shardlow Letter of Agreement Motion, Ayes 4, Nays 0. OATH OF OFFICE City Clerk Hallin administered the Oath of Office to Edward Callahan appointing him Councilmember. APPROVAL OF MINUTES Councilmember Goetten asked for clarification regarding the motion made in the Vogt /Hilbelink zoning application. City Administrator Bernhardson explained and no changes were made. Councilmember Goetten requested to amend the motion made in the Alternate Attorney Appointment to read: "to table the appointment of Alternate Attorney until the February 23rd Council meeting." It was moved by Councilmember Sime, seconded by Councilmember Goetten, to approve the Minutes of the February 9, 1987 Council meeting as amended. Motion, Ayes 5, Nays 0. PIIBLIC COMMENTS -John Hollander, 200 Hollander Road, asked about the status of controlling the speed on County Road 6 west of Ferndale as he requested at the last Council meeting. He noted he has not seen any enforcement. Mayor Grabek stated he has seen the Orono Police monitoring the area. City Administrator Bernhardson noted that Chief Kilbo has indicated that they are patrolling the area. 1 F� MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 T 'LIC COMMENTS CONTINUED -Judy Brown, explain to background. Stubbs Bay Road, asked the Council to the public their individual educational Councilmember Goetten attended Chandler school in Boston, went to Harvard night school for 5 years, and has taken a number of different accredited classes at the University continuing education. Councilmember Sime is a graduate of the University of Minnesota in Business Administration. He owns a small manufacturing company. He has a background in land development, homebuilding, and construction & operation of golf courses. Mayor Grabek is involved with a health care company that started in May 1983. He has a Bachelors degree in Marketing and a Masters degree in Business. Councilmember Peterson has a degree in Economics from the University of Alaska. She currently works as an Administrative Assistant in Edina involving stocks, bonds, mutual funds, and financial planning. Councilmember Callahan attended Blake High School, Georgetown University, and Harvard Law School. He practiced law with his father and grandfather, and thereafter joined the law firm of Gray Plant. He has lived in the area for about 20 years. Ms. Brown asked Councilmember Goetten if she felt someone interested in serving on the Council could have too much of an educational background that may serve as a threat to the other members. Councilmember Goetten stated she couldn't imagine that ocurring. Gabriel Jabbour, 780 Tonkawa Road, wanted to put the Council on notice that he wished to address the Council on some of the agenda issues to be discussed later. Mayor Grabek assured Mr. Jabbour that the Council would be willing to hear any public comments regarding the agenda issues. Oa MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 ep NING ADMINISTRATOR'S REPORT: COMPREHENSIVE PLAN AMENDMENT #1 RESOLUTION #2131 City Administrator Bernhardson explained the amendment to amend the M.U.S.A. Boundaries original defined and approved in 1979 -1980. This amendment includes areas that have been sewered since the Comprehensive Management Plan was adopted together with allowing the sewering of the Fulmer property located at Highway 12 and the Burlington Railroad tracks and Stubbs Bay Road, which was previously not sewered. The Metropolitan Council approved the Comprehensive Plan Amendment at their February 12, 1987 meeting. It was moved by Councilmember Callahan, seconded by Councilmember Peterson, that the Orono City Council adopt Resolution #2131 approving Comprehensive Plan Amendment #1. Motion, Ayes 5, Nays 0. ORDINANCE AMENDMENT - NON- RENTAL GUEST HOUSE LIQUOR STORE PUBLIC STRUCTURES ORDINANCE NO. 29 SECOND SERIES City Administrator explained that this amendment was reviewed and passed with a 3 -1 vote at the February 9th meeting however ordinance amendments require a 4 /5ths majority vote. He noted one additional change in the language regarding public service structures. Zoning Administrator Mabusth noted that George Rovegno, 2010 Shoreline Drive, wanted it conveyed to the Council that he felt it was important to have a second public hearing involving any design changes of public structures It was explained that amendments to approved plans involving design and /or placement of public structures will require written notice by the City to all affected property owners prior to the formal adoption of the amended plans by the Council, thereby giving the affected public the opportunity to appear before the Council before final approval of the change. Councilmember Callahan recommended that a time limit for the required written notice be incorporated, suggesting 14 days. 3 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 'DINANCE AMENDMENT CONTINUED It was moved by Councilmember Callahan, seconded by Councilmember Sime, to adopt Ordinance No. 29 Second Series, subject to amending Section 10.20 Subdivision 3(D) as follows: Public service structures as defined above that have been approved by the City at required public hearings for public improvement projects shall not require a conditional use permit but such structures shall be subject to ' all other appropriate standards c set forth in the setion; amendments to approved plans involving design and /or placement of these structures will require written notice by the City to all affected property owners 14 days prior to the adoption of the amended plans by the Council. Motion, Ayes 5, Nays 0. Councilmember Callahan noted that he is very much in favor of the guest apartment use still requiring a conditional use permit. #1059 WILLIAM SCHAFER (MARGARET BJORR) 2259 SHADYWOOD ROAD VARIANCE - CONDITIONAL USE PERMIT RESOLUTION #2133 City Administrator Bernhardson explained that this request was previously tabled at the January 12th Council meeting at the request of the new owner of the property. The application is a request to create a legal duplex on a property on the corner of Shadywood and the railroad tracks that has a long history of having a commercial use with an apartment in upper level, in 1976 a guest apartment use was approved in lower level which subsequently became a rental unit. When the property was put up for sale, application was made to either declare the property as a legal duplex or single family home. He reviewed the new owners proposed deadline dates with the conditions of approval based on his occupancy of the residence on May 1st. Staff recommended that appropriate security be posted to ensure that the conditions are completed or require no rental use commence until all the conditions are met. Mr. Schafer was present and stated he had no problem with the conditions of approval nor with the deadline dates recommended by staff. He stated that the apartment is currently occupied by renters. Mayor Grabek suggested that with the completion dates incorporated in the resolution, if compliance is not met, the conditional use permit would be terminated as stated in Condition #6. 4 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 1059 SCHAFER CONTINUED It was moved by Mayor Grabek, seconded by Councilmember Sime, to adopt Resolution #2132 granting a conditional use permit and variance as stated. Motion, Ayes 5, nays 0. #1105 THOMAS HITCH* 1180 LYMAN AVENUE RENEWAL VARIANCE RESOLUTION #2133 It was moved by.Councilmember- Sime, seconded by Councilmember Goetten, to adopt Resolution #2133 approving renewal of a lot area variance granted previously in 1977, 1983, and 1985. Motion, Ayes 4, Nays 0. JOINT USE DOCK LICENSES* RESOLUTION #2134 - #2139 It was moved by Councilmember Sime, seconded by Councilmember Goetten, to adopt resolutions approving the Joint Use Dock Licenses as follows: Resolution #2134 - Navarre Cove Homeoweners Assoc. Resolution #2135 - Walters Port Maintenance & Improvement Assoc. Resolution #2136 - Sandy Beach Shores Resolution #2137 - Foxhill Homeowners Assoc. Resolution #2138 - Victoria Estates Homeowners Assoc Resolution #2139 - Rhode /Enlow /Lindahl Motion, Ayes 4, Nays 0. MAYOR'S REPORT: PLANNING COMMISSION APPOINTMENT Mayor Grabek explained that at the last meeting Council appo."nted Ed Cohen and Jeffrey Johnson as representatives to the Planning Commission. The third vacancy (urban designation) was tabled due to a deadlock vote. Councilmember Goetten expressed the desire to amend the ordinance requirement of urban /rural designations in order to choose a representative from all the candidates. Councilmember Callahan felt that location designation of the candidates should be considered, however felt that there was merit to changing the ordinance. Councilmember Sime felt it important to have as much representation throughout the community as possible, he noted that currently there are no Planning Commission members who live on the lake-and suggested that there be some representation of lake rights to assure the City's important desire to protect the lake. 5 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 `?LANNING COMMISSION APPOINTMENT CONTINUED Gabriel Jabbour, 780 Tonkawa Road, asked why the Council felt the need to make the appointment now. He felt the City should wait for the best qualified applicant. He agreed that there be a lake representative. Mayor Grabek stated it was necessary in order to give the Planning Commission as much assistance a possible. He stated he felt the urban /rural guideline shoud be maintained but also felt variances could be made to that guideline in the case of a deadlock in order to appoint the best qualified candidate. City Attorney Blatz explained that in order to change the existing designation requirements, the ordinance must be amended with a 4/5ths vote. She noted that a clause could be incorporated stating that in the event that the Council cannot agree upon a qualified candidate for appointment, then make a provision to appoint the most qualified candidate with no regard to designation, also noting the intent to adhere to the appropriate designations. Council agreed with City Attorney Blatz's suggestion. It was moved by Mayor Grabek, seconded by Councilmember Peterson, to amend the ordinance to try and adhere to 2 Urban designations, 2 Rural designations, 2 At Large designations, and in the future 1 Lake designations. However, if a deadlock vote occurs, they may vary from that guideline intent. Motion, Ayes 5, Nays 0. It was moved by Cour,zilmember Sime to nominate Thomas Casey to the Planning Commission because he is immenently qualified, lives on the lake, has a business background, and currently operates his business in Navarre. Motion seconded by Councilmember Callahan for discussion. Council briefly discussed the other candidates and their background. Mayor Grabek felt Gail Livingston was very qualified although he agreed that there should be some representation from the lake. Councilmember Goetten agreed with Mayor Grabek's recommendation of Gail Livingston noting her background in planning and management. Councilmember Sime noted that Ed Brown III was also a strong candidate with a dynamic background. 0 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 PLANNING COMMISSION APPOINTMENT CONTINUED Councilmember Goetten also agreed with Councilmember Sime's recommendation of Ed Brown III, noting she recommended Mr. Brown for the vacancy on Council. Councilmember Callahan stated that he felt Gail Livingston was qualified, however her extensive housing authority and development work may not coincide with the open 2 -acre non - sewered development in Orono. Council felt that Jorja Lynn had the necessary experience, lived on the lake, and had the devotion needed. Motion to appoint Thomas Casey, Ayes 1, Nays 4. Mayor Grabek, Councilmembers Goetten, Callahan, and Peterson voted nay. It was moved by Councilmember Callahan, seconded by Councilmember Peterson, to nominate Ed Brown III to fill the vacancy on the Planning Commission. Motion, Ayes 5, Nays 0. ACTING MAYOR APPOINTMENT It was moved by Councilmember Peterson to nominate Councilmember Goetten for acting Mayor feeling she is qualified from her Planning Commission experience. Motion seconded by Councilmember Goetten for discussion. Gabriel Jabbour, 780 Tonkawa Road, voiced concern that the circumstances of the appointment of a Councilmember and upcoming appointment of Acting Mayor may be creating a feeling of animosity among the Council over the next two years. He felt the will of the people as indicated in the election should be considered. Councilmember Sime stated that he was on the Planning Commission while both Councilmember Goetten and Callahan served as Chairman. His recommendation for Acting Mayor is Councilmember Callahan. He noted that Mr. Callahan was not rejected by the voters, but came within 48 votes of winning a council seat. He felt there is something very wrong with someone running for another seat in the middle of their term because it takes away from the electorate the right to pick the new councilmember. He felt the councilmember should be required to resign his seat before running for the Mayoral seat, or have a system in which whoever comes in with the next highest number of votes would fill the vacancy. If that system was on the books, Ed Callahan would have automatically filled the vacant council seat. 7 MINUTES OP THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 ACTING MAYOR APPOINTMENT CONTINUED Jerry Wheeler, 3399 Crystal Bay Road, noted that by popular vote Ed Callahan would have filled Mayor Grabek's vacant council seat. He also voiced his feeling of disgust with the "Tom Paine" letter that was sent to Orono residents. ALTERNATE ATTORNEY Motion to appoint Councilmember Goetten as Acting Mayor. Motion, Ayes 2, Nays 3. Mayor Grabek, Councilmembers Sime and Callahan voted nay. Motion fails. It was moved by Councilmember Sime, seconded by Mayor Grabek, to nominate Councilmember Callahan as Acting Mayor. Motion, Ayes 3, Nays 2. Councilmembers Peterson and Goetten voted nay stating they explained their reasons at the last meeting. APPOINTMENT Mayor Grabek asked the Council for any comments they may have regarding City Administrator Bernhardson's recommendation for Alternate Attorney. Councilmember Goetten asked City Attorney Blatz for her opinion. City Attorney Blatz stated that she does not feel there would be a conflict of interest by an attorney who also represented an adjacent Lake Minnetonka community. She noted that in the past Gary Phleger was recommended to act as alternate attorney however, no business was ever referred to him. She noted that her statement is not meant to detract City Administrator Bernhardson's recommendation. City Administrator Bernhardson explained that from the list of attorney's currently serving the lake communities, those who represent abutting communities were dropped from consideration because of the possibility of lawsuits between abutting communities. Therefore, he recommends William Soth as the Alternate Attorney. He explained that in the past the City has had a policy of formally appointing an alternate attorney so that should a conflict arise the City can in a timely manner handle its legal problems without having to search for an alternate attorney or wait for Council's approval on a case by case basis. It was moved by Mayor Grabek, seconded by Councilmember Goetten, to appoint William Soth as the Alternate Attorney. Additional discussion followed. r. ., , .•�; :.tom. ,• .. . ,_ cork: : f= 111. ... 7 . .,Sv . : X 0 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 ALTERNATE ATTORNEY APPOINTMENT CONTINUED Councilmember Callahan felt that a) the need for an alternate attorney was rare, b) there is no reason not utilizing an attorney from the lake communities, c) if a case comes up where a conflict arises and an alternate attorney is needed, one could be appointed at that time; and felt choosing an attorney from another large firm may not solve the conflict problem. Mayor Grabek agreed that this appointment could be made when the need arises. City Administrator Bernhardson explained the convenience of having an alternate attorney already appointed, but' felt the appointment at this time was not a major issue. Motion, Ayes 3, Nays 2. Councilmembers Sime and Callahan voted nay. CITY ADMINISTRATOR'S REPORT: HAZARDOUS BUILDING PROCEEDINGS* 200 HOLLANDER ROAD RESOLUTIONS #2140 -- #2142 City Administrator Bernhardson explained the issue of determining the appropriateness of commencement of hazardous building proceedings for the barn structures on 200 Hollander Road. John Hollander was present for this matter. He stated that the fee owner of the property involved is the Estate of Hildur Hollander. He requested that this entire action be tabled in order for his attorney (currently on vacation) to be present. He noted that he was not informed that the City would be entering his property to make the inspection, and feels that City has that obligation. Zoning Administrator Mabusth stated that it is staff's practice to knock on the door to inform the owner they are on their property. Mayor Grabek directed staff to make arrangements with Mr. Hollander prior to any future inspections on his property. City Attorney Blatz clarified to Mr. Hollander, that the letter he received from City staff is merely informing him of the City's intent to commence hazardous building proceedings, it is not considered the legal serving of hazardous building proceeding to the fee owner. The legal serving'of papers is commenced after Council makes a recommendation, which is being considered at this 9 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 200 HOLLANDER ROAD CONTINUED meeting. After he is served papers, there is still the opportunity for his to respond to this action before the Council with his attorney present. It was moved by Mayor Grabek, seconded by Councilmember Sime, to adopt the following resolutions which address the commencement of hazardous building proceedings together with the securing of the barns at 200 Hollander Road: Resolution #2140 - South side barn Resolution #2141 - Garage Resolution #2142 - North side barn It was noted that this is the initiation of the action, and serving of this action has not yet taken place. Motion, Ayes 5, Nays 0. Councilmember Goetten asked about the status of the house on this property because it is not included in this hazardous building proceedings. Mr. Hollander stated that his house has recently been updated, inspected, and found to be in conformance. He also requested clarification regarding the list of inspection revealings. Brian Hill, 235 Hollander Road, asked what action was being taken to clean up the area i.e. junk cars, garbage. City Administrator Bernhardson explained that a general area inspection was done on the property and general clean up recommendations were made, however no action has been taken. Mayor Grabek stated that at prior meetings, it was insinuated by the neighbors that the City was remiss in not addressing this situation when the original developement was put in. He questioned this insinuation and directed staff to research. HAZARDOUS BUILDING PROCEEDINGS 3960 SIXTH AVENUE NORTH RESOLUTION #2143 City Administrator Bernhardson explained the proposed commencement of hazardous building proceedings against the house at 3960 Sixth Avenue North which was substantially damaged by fire on September 24, 1986. No progress has been made on the stucture since the day of the fire. 'Given the substantial nature of the deterioration of the building and hazards that it poses, the City recommends that hazardous building proceedings be initiated by Council. 10 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 '160 SIXTH AVENUE NORTH CONTINUED It was moved by Councilmember Sime, seconded by Councilmember Goetten, to adopt Resolution #2143 initiating hazardous building proceedings on the house structure at 3960 Sixth Avenue North. Motion, Ayes 5, Nays 0. COUNTY 116 EXTENSION MEDINA - ORONO City Administrator Bernhardson explained that the City of Medina has petitioned Hennepin County to extend County #116 south of Hwy. 55, of which alignment would continue down Willow to Hwy. 12. Hennepin County has indicated that they would work for signalization of Willow at Hwy. 12. If Willow were currently a County road two of the four legs for payment of signalization would be the State's, one the County's and the fourth Long Lake's, with Orono bearing a portion of the County and State shares. There is concern that there may be a need for signalization at that intersection prior to County takeover. Public Works Coordinator Gerhardson reviewed the proposal on the map. He noted that if approved Willow Drive would have to be widened to 80', from the existing 661. He also noted that the traffic count may increase to 3,500 vehicles per day. Judy Brown, Stubbs Bay Road, stated the City should consider this carefully due to the already existing hazardous traffic on Hwy. 12 in Long Lake. Councilmember Sime stated he would like Long Lake's input on t1, i s proposal. Public Works Coordinator Gerhardson stated that Long Lake approved the proposal at their last meeting. It was moved by Councilmember Goetten, seconded by Councilmember Callahan, to table this matter until formal action is taken by the City of Medina. If such action directs 116 to be established by the County, staff is then directed to establish a public hearing on this matter and notify all property owners abutting Willow, including all residents whose access is onto Willow, within four weeks of receiving notification from the City of Medina. Motion, Ayes 5, Nays 0. 11 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 HIGHWAY 12 TASK FORCE UPGRADE RESOLUTION #2144 City Administrator Bernhardson explained the request from the Willmar Chamber of Commerce to upgrade Highway 12 to a four lane highway from Wayzata west to Delano. Orono has been on record for their safety concerns. Staff recommends that the Council go on record again requesting that necessary studies be taken to determine what steps need to be taken to handle the anticipated volume of traffic safely. Mayor Grabek feels the problem should be addressed carefully. It was moved by Mayor Grabek, seconded by Councilmember Sime, that the City of Orono adopt Resolution #2144 indicating its level of support of the Task Force. Motion, Ayes 5, Nays 0. HENNEPIN PARKS LAKE MINNETONKA REGIONAL PARK City Administrator Bernhardson introduced Neil Weber and Vern Hartenberg from Hennepin Parks. Mr. Weber submitted to Council the feasibility study which will be submitted to the Metropolitan Council for approval. He explained that Hennepin Parks has owned property on Lake Minnetonka for many years. He noted that they do not propose a park on Lake Minnetonka for the purpose of additional lake access, but if they do not provide access, they will not get funding. The areas currently owned by Hennepin Parks are: Noerenberg Park - a garden memorial park in which no lake access can be provided. Big Island - can not be developed, must remain a sanctuary. Goose Island - basically a pit -stop island for boaters, no camping allowed. Wawatosa Island - Camping by permit allowed. The properties that are being considered for acquisition are the Big Island Veterans Camp (which is currently not available) and 320 acres in Minnetrista. He noted that at public hearings, the public was informed that the Park District's intent was for a regional park, not an access, and there seemed to be little opposition to this. City Administrator Bernhardson explained Orono's position that they do not oppose the regional park or the additional access in Zone 5 to the extent that Hennepin Parks is able to take over all of the operation of public accesses and that appropriate fees be charged for the operation of these accesses, with a formal 12 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 HENNEPIN PARKS CONTINUED agreement from DNR that they will allow either Hennepin Parks or LMCD to be the public access authority on Lake Minnetonka. It was moved by Councilmember Sime, seconded by Councilmember Peterson, to accept the information given by Hennepin Parks and thank them for coming the the Council meeting. Motion, Ayes 5, Nays 0. FACILITIES STUDY SELECTION OF SPACE STUDY CONSULTANT City Administrator Bernhardson explained that at the October 20, 1986 Council meeting, staff was directed to obtain additional proposals (in addition to the Bonestroo proposal) for a space study together with a conceptual study of three options for a new City facility. Staff put together a request for proposal that was sent out to six other architectural firms who had indicated interest and received proposals from Boarman, Lindberg Pierce, and Korsunsky Krank. Councilmember Callahan suggested that the City proceed with extreme caution in this study. He felt that the study was not being handled in the right order, i.e. deciding how big a new building should be, before deciding that a new building is in fact going to be built. City Administrator Bernharson explained that the space study is not determining how big a building should be built, it is determining how much space is anticipated an organization will be need in the forseeable future. The question is can the current facilities provide that space, and if not, how to address the problem. Councilmember Sime stated he felt the current facilities were a mess. He felt that public input should be encouraged. It was moved by Mayor Grabek, seconded by Councilmember Sime, to accept the information regarding the proposal on facility study and the item be tabled for a meeting in which ample time is provided to discuss and proponents would make a presentation. Motion, Ayes 5, Nays 0. 13 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 E LIQUOR ORDINANC CHURCH SETBACK City Administrator Bernhardson explained that at the February 9, 1987 meeting, Council requested staff review with the churches affected what they would desire as a possible setback. Based on the response received from 2 of the 4 churches, staff recommends that a setback from churches not be established. Staff recommends that a setback of 500 feet be established from schools. Mayor Grabek stated he had no problem with staff's recommendation. Councilmember Goetten stated she felt setbacks were needed in conjunction with the current feelings and efforts against alcohol. Steve Martin, 1295 Loma Linda, a potential buyer of the Orono liquor store, stated that he discussed the setback issue with Pastor Mulligan and found that the church was more concerned about the number of liquor establishments within close proximity rather than the setback. It was moved by Mayor Grabek, seconded by Councilmember Sime, to only adopt a setback of 500 feet from schools. Motion, Ayes 3, Nays 2. Councilmembers Goetten and Peterson voted nay. 1987 COMPENSATION LIQUOR STORE EMPLOYEES City Administrator Bernhardson explained the recommendation that the Council adopt the proposed compensation plan for the liquor store employees for 1987. It was moved by Councilmember Sime, seconded by Councilmember Goetten, to adopt the compensation program for 1987 for liquor store employees directing staff to draft the appropriate resolution for adoption at the Council's first meeting in March. Motion, Ayes 5, Nays 0. PUBLIC INFORMATION /MARKETING City Administrator Bernhardson explained the issues involved in the City sending out a newsletter to the residents and the alternative of utilizing the local newspapers. Because of the non - budgeted costs for a newletter, staff recommends that the newspapers be utilized on a monthly or bi- weekly basis to see if this would achieve the type of results desired, with review after six months in conjunction with the 1988 budget process. 14 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 PUBLIC INFORMATION /MARKETING CONTINUED Councilmember Sime feels that the public is not getting informed through the newspaper(s). He feels a newsletter is necessary and could be done with little expense. Councilmember Goetten felt the newspaper option should be used first. Mayor Grabek suggested that he draft the initial issues of importance with Council review prior to printing on a monthly basis. HENNEPIN CONSERVATION DISTRICT LEGISLATION PACKAGE City Administrator submitted the proposed Hennepin Conservation District Legislation for Council review and comments. Councilmember Goetten asked if the Freshwater Biological Institute has been informed. Zoning Administrator Mabusth stated that the FWBI has been informed. PARKING RESTRICTION MOLLY'S CORNER City Administrator Bernhardson explained a request was received to eliminate parking in the vicinity of Molly's Corner. After a review of the issues related to the possible closing, staff recommends that no closing be undertaken at this time, but look to see if the issues of safety can be addressed. Additionally, it is recommended that issues regarding the Tanager Bridge be directed by the residents to Dakota Rail. It was moved by Mayor Grabek, seconded by Councilmember Peterson, for the Council to accept the letter from the residents and that Council has deemed that apart from addressing the safety concerns that no further action be taken at this time. Motion, Ayes 5, Nays 0. MARCH COUNCIL SCHEDULE City Administrator Bernhardson explained that due to scheduling conflicts in March with Councilmembers being out of town, it is recommended that the regularly scheduled meeting dates be changed to Tuesday, March 17 and Monday, March 30, 1987. Mayor Grabek stated he has a conflict with the regular schedule dates. 15 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 MARCH COUNCIL SCHEDULE CONTINUED Councilmember Callahan stated he felt it important that all Councilmembers be present at the meeting in which the Highway 12 Comp plan is considered. Councilmember Goetten felt that as long as there was a Council quorum and Acting Mayor present, the meeting schedule should not be altered. It was moved by Councilmember Sime, seconded by Councilmember Callahan, that the regularly scheduled meeting in March be changed from Marth 9th and 23rd to March 17th and March 30, 1987. Motion, Ayes 4, Nays 1. Councilmember Goetten voted nay. OFF -SALE LIQUOR LICENSE FEE* ORDINANCE NO. 30 SECOND SERIES It was moved by Councilmember Sime, seconded by Councilmember Goetten, that the Council adopt Ordinance No. 30 Second Series an amendment to Ordinance No. 28 Second Series. Motion, Ayes 4, Nays 0. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATIONS* It was moved by Councilmember Sime, seconded by Councilmember Goetten, that the Council approve submittal of low and moderate income applications to the County for discretionary C.D.B.G. funding for the Crystal Bay sewer assessment. Motion, Ayes 4, Nays 0. VOLUNTEER RECOGNITION City Administrator Bernhardson explained the issue to determine what level of financial support, if any, the City would be interested to put forward for recognition of those persons who serve the City in a volunteer capacity i.e. Planning Commission, Park Commission, Police Reserve. He explained that in the past, the Police Benefit Association has sponsored a dinner for the Police Reserves, however, this year the association has no money to fund the dinner. Staff recommends that the City establish a policy of $10.00 per volunteer and that money for the Reserves be appropriated in a sum of $150.00 for volunteer recognition for 1987 and that recognition money be budgeted in the 1988 budget for all the City's volunteers. Councilmember Goetten felt a better alternative would be simply having a yearly recognition party for the volunteers and their spouses. Mayor Grabek stated that he felt personal contributions for recognition a better alternative. 16 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1981 CASH REGISTER PURCHASE* It was moved by Councilmember Sime, seconded by Councilmember Goetten, to authorize the purchase of an electronic cash register - date terminal system from Retail Data Systems of Minnesota as proposed in the amount of $5,190.00. Motion, Ayes 4, Nays 0. 1986 BUDGET ADJUSTMENTS* It was moved by Councilmember Sime, seconded by Councilmember Goetten, to approve as presented the adjustments to the 1986 General Fund department budgets for comparable worth and other salary and retirement benefits. Such adjustments are funded by monies budgeted in 1986 in the General Fund and result in no increase in the total 1986 budget. Motion, Ayes 4, Nays 0. CITY AUCTION* It was moved by Councilmember Sime, seconded by Councilmember Goetten, the Council approves the sale of vehicles at auction on April 4, 1987. Motion, Ayes 4, Nays 0. POLICE OFFICER SALARY ADJUSTMENT* MARK MORAN It was moved by Councilmember Sime, seconded by Councilmember Goetten, the City Council authorizes the increase to the third year level effective February 14, 1987 for Officer Mark Moran. Motion, Ayes 4, Nays 0. SHARDLOW LETTER OF City Administrator Bernhardson clarified questions regarding this item for Councilmember Goetten. It was moved by Councilmember Sime, seconded by Mayor Grabek, to appropriate $2,000.00 from the contingency for use on the Highway 12 Corridor Study Comprehensive Plan amendment. Motion, Ayes 5, Nays 0. ADMINISTRATOR'S INFORMATION* It was moved by Councilmember Sime, seconded by Councilmember Goetten, to accept City Administrator Bernhardson's Information regarding the Comprehensive Plan #2 - Highway 12 Corridor. Motion, Ayes 4, Nays 0. PLANNING COMMISSION RECOGNITION Councilmember Sime suggested that special recognition be given to Gloria McDonald and George Rovegno for the service on the Planning Commission. City Administrator Bernhardson stated that was on the agenda for the first meeting in March. 17 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 23, 1987 CITY ATTORNEY'S REPORT City Attorney Blatz had no report. LICENSES* BILLS* It was moved by Councilmember Sime, seconded by Councilmember Goetten, to approve the following Licenses: Residential Kennel License - Ross B. Nathanson, 2420 Countryside Drive Maxwell E. Alvord, 960 North Brown Road Frank & Susan Kokesh, 4100 Watertown Road Commercial Kennel License - The Dog House Boarding Kennels, Inc., 3505 Wayzata Blvd. Septic System Installer - Sullivan's Services, Inc. Raffle License - Methodist Hospital Foundation at Wayzata Country Club on May 1, 1987 Motion, Ayes 4, Nays 0. It was moved by Councilmember Sime, seconded by Councilmember Goetten, to approve payment of the All Funds Accounts. Motion, Ayes 4, Nays 0. ADJOURNMENT 10:11 P.M. It was' moved by Councilmember Sime, seconded by Councilmember Peterson, to adjourn the regular Orono Council meeting at 10:11 P.M. Motion, Ayes 5, Nays 0. ATTESM : M.,- fMllin, City Clerk 18