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Home My WebLink About1980 Crystal Bay Correspondence _ _ __ G-� � CITY OF ORONO �� 6 8 8 2 i P.o. Box ss GENERAL RECEIPT � � CRYSTAL BAY,MN 55323 , TELEPHONE:473-7358 , 19� ' J Keceived i - $ ��' �� - � � ��, �'� '��"� �� '�-` �� DOLLARS �c , For Fund Object Program Div. Amount � �� { �. ��_ -i-�—e �-�--� - UNITED STATES POSTAL SERVICE NORTH CENTRAL DISTRICT OFFICE P.O. BOX 1516, Twin Cities Br. St. Paul, MN 55189-0001 °ArE.March 18, 1985 OUR REF: CED13:AJSchi avone:LWKapaun:dms sus�ECT: guilding Inspection and Energy Check Crystal Bay, MN 55323 TO: Donald L. Ethier MSC Manager/Postmaster Minneapolis, MN 55401-9998 A building inspection was conducted on March 14, 1985 at the Crystal Bay, MN Post Office through wnich the following list of deficiencies and recommendations were identified. The responsibility for corrective action is indicated by paragraph heading. Lessar 1. The front storm windows are in need of repair due to broken latches which must be replaced. The top sections are presently held from falling by wooden dowel rods � on the outside, preventing secure locking. 2. The rear vestibule door binds badly in the jamb due to sagged hinges and jamb. Jamb must be adequately reanchored and hinges readjusted. 3. The rear vestibule door knob and lockset are 4�orn out and cannot always be opened from inside., Replace immediately. Fire and safety hazard. 4. Door to furnace room must be planed at the top to allow proper closing due to a sagged door jamb. 5. Remove scrub trees along the rear wall of building. '6. Rear exterior door is weathering and should be painted and refinished to prevent further deterioration. 7. The rear security light was not functional when tried and must be checked and repaired if necessary. USPS 1. All floor tile should be power scrubbed and waxed. Tile surface is in poor condition and has not been waxed in years. 2. Install a new digital night setback thermostat. 3. Install cover over the window air conditioner. 4. The rear dock door needs new weatherstripping and brush type bottom sweep. BM EO 1. At the time lease negotiations are initiated, a project to install a new hip roof with insulat ' n and new high efficiency propane furnace will be started. - 1 f A. J. hiavone District Manager North Central District cc: 'Postmaster, Crystal Bay, MN Manager of Plant Maintenance, Minneapolis, MN District File U. S. POSTAL S'cRVICE BllILDING INSPECTiON REPORT ' °F 2 SMALL BUILDINGS 10, 000 SQUARE FEET AND LESS FACILITY NAME STATE ZIP � � TYPE .�A'� �� ,Qc �� AODRESS ASSIGNEO MGT SECTIONAL CENTER /�.�.5� 5- ,�o�.J ��,A-,o .�,r/'.=- cJS FINANCE N0. SUB LOC. NO. REVENUE UNITS AU7HORIZED COMPLEMENT a� DO M F Z TOTAL Z USPS � BUAR 1�,)iU pCCUPIED _�9-1 o GSA ❑ MfOT ERY � LEASED LEASE _ / OPTIONS POSTMASTER OIC MGR SUPT � EXPIRES/� � (NAME) �-��'� ��1.Tx Sp NET INTERIOR ABOVE GR. INSPECTION DATE BASEMENT LA T REPORT THtS REPORT SOUARE FEET � STORlES �_ YES � NO � '"� - � ' S � IhiMcDIATE I ITEMS ADEOUATE �N ATTENTIO REMARKS - PROVIDE DETA1�5, SUCH AS ADEOUATE REOUIRED =NTIRE ROOF BADLY DETERIORATED N 1. MANEUVERIMG AND W PARKING AREA �� 2.WALKS, CURBS AND Q ORIVE WAl' �� , 3.l.ANDSCAPING ✓ �m�U� ��U� ��_�-��r� d ' � 4 EXTERIOR LIGHTIkG v `Z ��,4 f�1 /2� Lu !_i�, � S.FLAGPOLE � Z Q 6.FENCIKG AND N RETAINING WALLS � T. ENTRANCE STEPS �� Z � O B.FOUNDATION ,r � 9.OTHER IO.WALLS � II.DOORS AND W(NOOWS � E� �C o.v�' T�.�'iL7S. � 12.ROOF Z' � 13 ROOF FLASHING, o � ROOF NATCHES � W � i4 LOADING DOCKS, DOCK DRS, L� ,E- , y� CANOPtES, OOCK BUMPERS _E•O-f' .�i�'_� w IS EXTERIOR PAINTING, `/ � TRIM AND METAL WORK z �6.CHIMNEY v � --1 17. DRAINS, GUTTERS, � DOWNSPOUTS � m i6.IDENTIFICATION SIGN ANDPLADUE � 19.OTHER O. CR 97 MAR 76 (�6-9952) SMALL BUILOINGS 2 OF 2 �N IMMEDIATE ITEMS ADEOUATE ATTENTION REMARKS ADEOUATE qEOUIRED 21. WALLS �/ � 22.FLOORS �� 7�� ' 1�� LC/ � 23. C£IL�NGS � ¢ 0 Q 24. INTERIOR PAINTING . �, v � Z 25. WINDOWS AND HAROWARE � � Z 26. STAIRWATS � 0 j 27. DOORS AND LOCKS � � � � s- ,r,�/,q� 00 �E��'E .�F„�I�ESr" LG�.CSc�T' 28. WIMDOW SHADES AND BLINDS �� 29.OTHER 30. 31. HEATING SYSTEM Z /NsT'�c /T,�SETjP�,q� v, o �_ifil /I �LU � ' 32. DCuESTIC HOT WATER �" SYSTEM �� F N 33. PIPING AND PLUMBING � SYSTEM ✓ � J 34 AIR CONDITIONING v S Y S T E M 1/ G�J�.l�lDp cc� ��' O c-p � � �5. ELECTRICAL SERVICE �- AND PANEL L/ v w � � 36. EMERGENCY LIGNTS w � 37. INTERIOR LIGHTING AND � � ELECTRICAL DISTRIBUTION `� Z 38.FIRE EXTINGUISHERS �/ a x — W 39. OTHER � 40. REMARKS ATTACH ADDITIONAL SHEETS TO EXPLAIN OETAILS PERSON MAKING INSP CTION (Namt) TITLE SIGNATUs�E / ) .L�S�/� - �A� .d ,�:�/� � �'!.� PCSTM�STER OR BUILDING MANAGER (S�pnoturt) PHONE N0. REGARDING TMIS REPOR DATE C R 9 7 ��a/O � MAR 76 _ ` 'I'elephone 473-7357 x-, �:K: t� �{r� ��=4�h� � � CITY of ORONO Yost Office Hox 66•Crystal Bay, Minnesota 55323•Municipal Offices t On the North Shore of Lake Minnetonka e - • s August 18 , 1983 Mr . Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P. O. Box 69069 St. Paul, Minnesota 55169 Dear Mr . Lemieux: The Orono City Council, staff, and I have been reviewing the Crystal Bay Post Office operation since the building was originally purchased by the City of Orono September 20 , 1979 . December l, 1980 , the City negotiated a month to month tenancy with the now retired Head of Postal Department Real Estate Mr . R. W. Van Sickle subject to sharing of the quarters with the City of Orono, (one-half postal operations, one-half City functions) . On August 2 and August 4 , 1983 , I met with you to formulate a plan to share this housing to facilitate required office space for our staff. At that time , it was brought to my attention by you, that the postal service could not share office space as originally agreed to in 1980 . In our discussions, you related to me the postal department ' s concern with the present condition of the building, roof, service drive , and interior . My estimate to complete this work is $12 ,000 or 75$ of the original building cost. After reviewing this capital funding and a complete detail of actual income and expenditures for the 1982 calendar year, we have a loss of $2 , 650 . 15 per year . If I disregard the depreciation factor of l00 �nd capital expenditures, our net in rent is less than our return on the money, if it were invested at today ' s interest rate . Several factors cause the City to reconsider the present monthly rental arrangement: l. The postal service department ' s decision not to reduce its present space requirement from 914 sq. ft. to 250 sq. ft. as originally agreed to by Mr. Van Sickle . � ' �� 1 $��} �� i � � � �� "'�`� "' •SENDEH:Compi�te items 1,2,3,and 4. RECEIPT FOR CERTIFIED MAIL � Addyouraddressinthe••RETURNTC"space on reverse. NO INSURANCE COVERAGE PROVIDED— � (�ONSULT POSTMASTER FOR FEES) NOT FOR INTERNATIONAL MAIL �.�e following service is requested(check one). (See Reverse) � s r ro ❑ w to whem and date delivered.................... _¢ �� /C(,� Show to whor�,date,and address of delivery.. �Qr s EE r�o No 2.❑ RESTRICTED DELIVERY _� �/y� ` � 4 (The resrricred delivery jee is charged in addition ro P STA?E AND ZI�COD� " the return recetpt j�e.) POSTAGE S � TOTAL �___ � 3.AHTICLE ADDRESSED TO: CERTIRED FEE '�� ^;�._ 1I/�' r�a � �� ►►a K� tJrl' W SPECIALDELIVERY ¢ � �Q�� LL RESTRICTED DELIVERY ¢ C � ¢ y � z .Sf• 0.U.. �•A/ S$ (� o� v� LL, SHOW TO WHOM AND "' "' � DArE oELNERED � m <. TYPE OF SERVICE: AR71CtE NUMBER a S 2 ____ . �Q m ❑REGISTERED �IN&URED � w y SHOW TO WHOM,DATE, y �CERTIFIED �COD y N r AND A�DRESS OF c � � J W DELIVERY � ❑EXPRE$$ MAII a � � W sNow ro wHOM allo oaTE I Q (Always obtaln slgnature of addressee or agen� � � s DF!NFRFD WITH RESTRICTED i o � r�r��v�ev � I have received the article described above. � � stiuw ro wHOM,onTE nN� � � SIGNATU�E ❑ Addressee � F oEuvERv wirH ¢ m -� � agent EuvEav v p,, � f( / Q r'J�� ,r,N aTAL TAGE F 9 $/ �� 5. DA'(E,OP OELIVERY '� 4(� ` � Q OS ARK� � �� o ,��G 2 2 1983- �Q �'" � g �3 � � > ` � , � �Gs� l i� �� 2 6.A D D R E S S E E'S A D D R E$$(On ly i jreq ste� �, c r � ,:., �v o�-��c�t�� i, N 1983 � p ; S%!N7 PA�1�,: M�`d� ;�Sf 6 �-, '� % ° � � '�'� �;' T 7.UHASLE TO DELIVER BECAUSE: 7�. � o- m p ,rratri S � �``+'�,� I r: v' ' " . Mr . Roger Lemieux August 18 , 1983 Page 2 2 . The City ' s future housing requirements 3 . Insufficient rental to support a fair return on our investment The City of Orono would like to pursue the use of a lock-box operation as I discussed with you to satisfy mail service in our area, which would reduce the space requirements you now need, allowing us to share housing to satisfy our requirements. If this arrangement is not satisfactory, the City has no other alternatiJe but to terminate the present monthly agreement allowing 120 days for other arrangements to be made by your department. Please accept this letter as an attempt to resolve both of our agencies housing requirements and to reach an agreement by September l , 1983 . If an agreement cannot be negotiated to resolve both of our housing requirements by September l , 1983 , this letter is to serve as legal notice that the present monthly agreement is terminated effective December 29 , 1983 , allowing 120 days from September 1 to December 29 , 1983 , to accommodate relocation of the present operation or a combination postal lock-box and City use of the present structure . Sincerely, r ��jh/«__ /� Walter . Benson City dministrator CERTIFIED MI�UTES OF THE REGULIIR ORONO COUNCIL MEETING HELD MAY 13, 1985 PAGE 16 a ROPOSED STRUCTURE CI3ANGES TO POST OFFICE City Administrat.or Bernhardson noted that the City received a letter from the United State Postal Service requesting the City of Orono to correct certain energy deficiencies at the CrystalBay post office. Bernhardson noted that the postal service will reimburse Orono for all reasonable costs. Mayor Butler moved, Councilmember L. Adams seconded, to approve the proposed corrections of the energy deficiencies at the Crystal Bay Post Office with the understanding that the postal service will reimburse the City for all reasonable costs. Motion, Ayes ( 5 ) , Nays (0 ) . SPRING HILL CONFERENCE CENTER OPEN HOUSE City Administrator Bernhardson noted that the Spring Hill Conference Center has extended an invitation to the City of Orono to attend their open house in celebration of the recent additions to the center. Bernhardson noted that the open house will be held on May 18 and 19 . HIGHWAY 12 CORRIDOR REPORT City Administrator Bernhardson noted that ,7ohnShardlow will not attend this meeting tonight and summarized Shardlow' s comments. Bernhardson explained that Shardlow feels that the nature of any outcome of the project will result in a Comprehensive Plan amendment which could cost around $18 ,000-26,000 . BOARD OF REVIEW City Administrator Bernhardson noted that he will try to reschedule the Board of Review meeting scheduled for May 30 . Bernhardson noted that the notice may have already been published in the paper in which the date could not be changed. REQUEST FOR EXECUTIVE SESSION City Administrator Bernhardson requested that an Executive Session be held after the regular Council meeting has been adjourned. EMPLOYMENT TEMPORARY PART TIME - LIQUOR STORE - BLARE THIES* Councilmember Frahm moved, Councilmember T. Adams seconded, to approve the temporary part-time employment of Blake Thies for the Liquor Store at a rate of 4 . 25/hr. Motion, Ayes (5 ) , Na.ys (0 ) . TEMPORARY EMPLOYMENT ORONO GOLF COURSE* Councilmember Frahm moved, Councilmember T. Adams seconded, to approve the temporary employment of Doris Gallo for the Orono Golf Course as counter helper at a rate of $3 .85/hr effective May 14 , 1985 . Motion, Ayes ( 5 ) , Nays ( 0 ) . ��!�r`��;--�---.._...�.�...... NpTES POSTq_ •� � �.J �_� U ��,Vf��`, I- . �l� Y � � � '� Q N ..., . � < � Z � JUL - 8198�5 � us � n�i i • � + i •rr,tta+' L„ fl ,1� \J� �! O� �f"*.��,�(Z.,/ ' UNITED STATES POSTAL SERVICE �.` �,_ , Field Real Estate&Buildings Office Post Offfce Box 69069 St.Paul,MN 55169-0069 612/293-3390 CER4:BDTreber:mlj July 2, 1985 John Gerhardson City of Orono P.O. Box 66 Crystal Bay, MN 55323 Re: Postal Energy Project Crystal Bay, MN 55323 Dear Mr. Gerhardson: Due to budgeting restraints, funding for the energy retrofit project has been suspended until at least AFTER October 1, 1985. If you are electing to waive supervision of the retrofit, please mail the waiver form to our office. In the event funding is released, we will then proceed on those projects. Please discontinue the process of securing bids if you are contracting and supervising the retrofit project yourself. We will contact you immediately should funding be released. Thank you for your cooperation and assistance with the energy retrofit program. Sincerely, i 7 � `��, �')� `" �l� BRIAN D. TREBER Real Estate Specialist �:.: ; rr � ��` � '� •< .. ... �,'�,► . ..._.�,...w.. .....�.-- � , , � .____..................- ,.,.;. MIDWEST INFORMATION COMPANY � (� Box 1684 � LS�� BISMARCK, NORTH DAKOTA �� . , , 701-222-4840 �� 8 � � � 5, j Are you happy with your present Post Office Building lease? '� � ,� y �'�TY (�F (�t�r��,�r>�" Are you receiving sufficient rent for your Post Office Building? "'" �N.- ..� � , ,. _ The total dollar amount of your lease determines the value of your 6uilding, should you ever decide to sell it. Do you realize that some people are receiving in excess of $10.00 per square foot whereas others are receiving as little as 50� a square foot. Should you plan to sell your duilding, purchase an additional Building or most importantly renegotiate your Liuilding lease within the next five years, you would need the following information: 1. How does your rent compare to others in the State? 2. How long of a lease do others have? 3. How much square footage do they have? 4. Amount of money received per square foot? 5. What is the effective date of the lease? 6. What is the expiration date of the lease? 7. Who is the owner of each post Office Building in the State. With this information you will be able to negotiate a more comparable lease, insomuch as you will be knowledgeable as to what you are entitled to. We will provide you with this valueable information for every Post Office for each State you are interested in for a fee of $40.00 (includes postage and handling charges). Send your check and the address to where you would like this important information mailed to. For Visa or Master Charge orders call - 701-222-4840 or mail the attached form to Box 1684, Bismarck, North Dakota, 58502. THIS WILL BE THE BEST INVESTMENT YOU EVER MADE — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — (order form) PLEASE SEND YOUR INFORMATION PACKAGE AS SOON AS POSSIBLE FOR THE STATE OF: (_) Enclosed please find a check in the amount of $40.00. (_) Please charge it to my (_) Visa or (_)Master Charge Account. My Account # is Expiration Date Send To: Signature -�� - Telephone 473 7357 .�",�;. 1� `" . � ` � .� C I'�Y of R O ONO -:�:,� ''�'� Yost Office }3ox 66•Crystal Bay, Minnesota 553`l'3•Municipal Offices ,.�': `;;�'?.,, f � _��; O�i the North Shore of Lahe Minnetonka ! i+ �;ti�,. December 28 , 1983 Mr. Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P .O. Box 69069 St. Paul, Minnesota 55169 Dear Mr .Lemieux : Thank you for your assistance in negotiating our new three-year lease for the Crystal Bay Post Office. Enclosed is the executed lease including the change we discussed last week eliminating the maneuvering area and reducing the parking area noting parking along building frontage only. As we discussed, any improvments required by the postal department will be requested and paid for by the postal department under a supplemental agreement. I initialed the changes. Please execute your acceptance, initial changes and forward the fully executed original to me for my files. Sincerely, �� x� Walte R. Benson City Administrator Enclosure .�1 U.S. GO��LR��::'ENT FI�IP;TI�dG GPFICE� 19i5-6�;_73; Rl�'I�1 �� U.S. P05TAL SERVICE SHORT FORM LEASE HE U\'DERS]GNED, hereinafter called the Lessor, hereby leases to the United States Postal Service, hereinafter called the Postal �:�:ice, the premises hereinafter described for postal purposes, pursuant to the terrns and Conditions described herein and con- :-:ed in Genera] Conditions to Short Form L,easc, Form 7417•A, attached hereto. 1. LOCATION. The premises are located at: (AddressJ (City) (Count��) (S�ote �nd 7/P CodcJ 1555 South Bra��n Road Crystal Bay Hennepin T'�1 5532s '=`, tiihich is or ��ill be located a �pe story 1'1C building and which property contains or will contain areas and spaces, -.�-c�ements and appurtenances as follo��s: COnCI'�t� ��`F� DIMEn510N5 NET 5Q. FT. ARE� p DIMEt�SIONS t�'E? 50. FT. =-' �'_CCF 2 0�� QO 4�� 14 DRIVEWAV ---_��., 6' x 9' S4 x��x�� xxxK�� . -==«E �F vErtICLES �:��. of u��s� fiX�XX�3��4�� parking - � , 2. TER\1S{in each case t��o (2) of the following paragraphs, "A", "B" and "C" must be deleted) ��L�1�-'�lorth. This is a month-to-month tenancy for an indefinite period beginning , ]9_, and may be termi- '�:s£�tzny time by either party gi��ng to the other a thirt�� days' written notice, any such notice given by Lessor to be di- �i,�E tTE the Contracting Officer. -":=:ec Term. To have and to hold said premises ��•ith their appurtenances for a term of thll-tv(36 ) months beginning ':�_uanT 1 , �9 84, and endingDecember 31 �986 . six �i:) The Postal Service may terminate this agreement at any time by gi��ng tlurty days' written notice to the Lessor. f�'T�-,�greement may be rene�;�ed, at the option of the Postal Service, providing that 30 days' written notice is given before ��_��d of the fixed term, for Uie following separate and consecutive tern�s and at the following monthly rentals: ---�� _. _. �T A T ��-T F�' ��Cr:TNS � NO, MONTHS I AT NO. MONTHS I IPEF v,ONTH FENTAU (PER MOhTH RENTAL) (PER MONTH RENTAL) '��=-`'� � (b) I �-,��FT'E �� is �� I b ��.�c�ic Renewal. To have and to hold the said premises with their appurtenances for a term of one year beginning ;�Fi F , ]9_. Thereafter tfus agreement shall renew itself from year to year unless thirty days before the end of ,��.Ea] term the L.essor gives written notice of termination, delivered to the Contracting Officer. The Postal Service may �Lt�� this agreement at any time by giving thirty days' written notice to the Lessor. p.E\'TAL. The Posta] Service shall pay the Lessor monthly rental of � 450.00 payable at tiie end of eac}i month. � Rer;t for pzrt of a month shal] be prorated. Rent checks shall be made payable to: City of Orono I,essor, as part of the rental consideration, shall ' � ' provide and main- �ain electrical, heating and pllIInbing systems. OTHER PROVISIOI�'S. T}ie following additional provisions, modifications, riders, layouts and/or Iorms were agreed upon prior :o e�ecution ana made a part hereof: LessOr shall pay for the follo�aing utilities: lti�ater and se�aer. ��5:'� shall pay for the follo�aing utilities, provided each is separately metered for ?ostal use: Heat and electricity. Paragraphs ZA; 2B(2) F, 2C were deleted in their entire ��,prior to the execution of his lease. THIS LEASE CANCELS � SUPERSIDES MONTf-� TO MO\�I'I-I :�-ti,� � " 6. e un ers��ne has dmp ete �and attached hereto Form 7319-B, Representations and Certifications. �"�CUTE BY LESSO -'Z-�P�.--��J Iq� ACCEPTANCE BY POSTAL SERVICE � � / ]9 iialter . Bens nrs,r,,,��,,.��City Administrator ': CITY OF OR :�'0 �y� (Print N�cnc Q�. T)f7c) _-::`>�:�s '�o.: � ' T;iic: R. BRUCE DAVISQN C.O. 1�1ananer RF� T3ran 1 �1-60085z�5 : � (Con�rac�in� OlUccr) P. 0. I3ox GG Tield Real F�-statc F Buildin<�� Office _ �« naa��ts: � ��,: �� .� ��•:i �,,..--L.-;—�, ---- - . --.� I��., , � � 5 , ��-- G] ?-475-7�;7 � �n.,� 7� ,i�_nnr,o U.S. STALSERVICE Pec�C Of Y�,1[S POST,� Z � � REPRESENTATIONS AND CERTIFICATIONS J LL1Wal n .. . .. (Business DataJ Name and Address ot Of feror (No.and Street,Apt./Surte No.,City,County,State and ZlP Codel Solicitation or Order No. I 1�1a,i,e.i.�1g Addne��5: C,i.ty v{� Onotlo BOx 6G Cny�,,�a„Q, Bay, ti4n. 55323 � C�y o� Onv��o 1335 Bnow�1 Rd. So. Onano, M�nnel�o�a te of Ofier or o�de� The U.S. Postal Service is Cooperating With Other Agencies of the Federal Government in the Collecting of Data Conceming Contract Awards. The Offeror is Requested to Check the Appropriate Blockls) Contained on This Form. NOTE: Of/e�s MUST set for[h full, accurate and complete information as required by this solicitation (including a[tachments). The penalty for making false statements in offe�s is prescribed in 18 U.S.C. 1001. Definitions 1. SMALL BUSINESS CONCERN. A small business 4. LABOR SURPLUS AREA. A geographical area which concern for the purposes of Postal Service procurement is a at the time of award is either a section of concentrated un- concern, including its affiliates, which is independently employment or underemployment, a persistent labor owned and operated, is not dominant in the field of operat- surplus area, or a substantial labor surplus area, as defined ions in which it is submitting an offer, and is of a size in this paragraph. consistent with the standards set forth by SBA in CFR Part (a) Section of concentrated unemployment or underem- 121, or if no standard has been estabiished, then of a size ployment means appropriate sections of States or labor employing not more than 500 employees. (Also see PCM areas so classified by the Secretary of Labor. Section 1, Part 7.J (b) Persistent labor surplus area means an area which is classified by the Department of Labor as an area of substantial and persistent labor surplus (also called 2. MINORITY BUSINESS ENTERPRISE. A minority Area ofSubstantialandPersistent Unemployment) and business enterprise is a concern of which at least 51 percent is listed as such by that Department in conjunction is owned by, and of which the management and daily with its publication Area Trends ui Entployn�ent and business operations are controlled by, one or more mem- Unemployment. bers of a minority group. (For the purpose of this defini- (c) Substantial labor surplus area means an area which is tion, minority g�oup members are U.S. citizens who are classified by the Department of Labor as an area of Black Ame�icans, Hispanic Americans, Native Ame�icans, substantial labor surplus (also called Area of Substan- or Asian-Pacific Ame�icans. The term "Native Ameri- tral UnemploymeniJ and which is listed as such by cans" means American lndians, Eskimos, Aleuts, or native that Department in conjunction with its publication Havraiians. 'Asian-Pacific Ame�icans" means ihose whose Area Trends i�i Eniploynte�tt and U��enzploynte�tt. o�igins are from Japan, China, the Philippines, Vietnain, Ko�ea, Samoa, Guam, the U.S. Trust Territories of the 5. LABOR SURPLUS AREA CONCtRN. A firm which Pacific, No�thern Marianas, Laos, Cambodia, or Taiwan.J will perform or cause to be performed a substantial pro- portion of a contract in a labor surplus area. 3. WOMAN-OWNED BUSINESS. A woman-owned busi- 6. EDUCATIONAL OR OTHER NONPROFIT ORGANI- ness is a business which is at least 51 percent owned, con- ZATION. Any corporation, foundation, trust, or other in- trolled, and operated by a woman or women. Controlled is stitution operated for scientific or educational pruposes, defined as exercising the power to make policy decisions. noi organized for profit, no part of the net earnings of Operated is defined as actively involved in the day-to-day which inures to the profit of any private shareholder or management. individual. Check as Many of the Following Blocks as are Applicable to the Entity Submitting This Offer �� Type of Business (��k Type of Business Labor Surplus Area Woman•Owned Business Small Business ` Educational or Other Non-Profit Organization Minority Business Enterprise None of the Above Apply to This Entity Company Representative "Printed Name and Title Signature �� (�.'a�2n R. Be�1,so�1, l�dm.<iti<,3�ic�o,`� rS Fo�m 7319-C,,1;�ril 17�;3 � J EN�DLING RESOLUTION . � - :,.,. .� :� � ` � . � . . • , � , , have been Name, i t � • ' , authorized to slgn all agreements between the United States Postal ' �. , �� ' . � �, � �� ' Service and C�t.ty o� Orcono . •' ,.' t � , �� , < .. _ . � - ��.,�, �. ,�. .. . ./ �, . � � ,,° � ;and therefore am authorized to enter into an agreement to lease � �•�,"•'�}' , , . � 'r ^. . . . :"��-.." 7 " '','� ��,.. } r buf 1d1ng space for use by the Post Office known as — � � �" �. ' ' �r . � , � .-� � r . • . . � , , locate��'1n - tcvv�a h � � �, , . ; ' • 6ranch,Station -. ' • C1ty,State,Zip _ ._ , •�` � ; ; ', . . . , , , . . - �• • _ . �. � � , � , � ' ,�. . . . � . • ; �, � :�,' ,�� , • / �,� _ ,';�' ' � ! . .,.� . � � �_ gna�, t _ � � � . ; ,� � � :�� , +� � .. . ' - � '� �r ' � Date The above named individual has been appointed to enter into and . ; , `�; , � • sign al l a reements ln re ards to the Postal � ` .•' ��''��%'^ g g qua�ters mentioned . ;.,. .., � � • � � . . ;'r;`. . „�. . above for � . , . � •T � � . � � ,�,� � ,�.�.� Signature,Treasurer � = - � ' t, . Date . , . SEAL • ' . ; ` , . . ; , . . � • � • ,; �, , : "; , . ., .. . . , : .. . •• ' ;' ,. . ;. � t. -. - ,; ,. , . . _, . i r ' . . . . � . . � � �pll5�OSiq O� _ � u� T �3�C �� •...• REPRESENTATIONS AND CERTIFICATIONS `�- USPS Solicit;ition No. NAME&ADDRESS � �O"S Ciry,State&ZIP Code) \/ OFOFFEROR initials / J`�ddress: 1335 Bnawn Rd. So. DatcofOffcr � � Unono, Mn. Tl�e ojjcror makcs tlre jollowrng rcpresentations& certifcations as a part oj dre ojjer identifie a ve. (Gteck and comp/ete al!applrcab/e boxes or blocks. The lerm 'ojjer'means bid where the procurement is adrertised, INSTRUCTIONS °^d proposaf where the procurement is negotrated.J NOTE.—Ojjers must se7 jorth ju/l,accivale,and complete injormorion os requrred by this solrcitation (including aftach- �nenlsJ. The pcnalt��jor�naking jaTse state�nents iit ojjers is prescribed in 18 U.S.C. l001. 1YPE OF Hc operates as an Dindividual,�partnership,�joint vcnturc,�corporation,�a nonprofit organization incorporated ORGANIZATION in thc State ot 2• REGULAR DEALER/ (Check only for st,��ry cattracts where the ojjer e.rceeds$IO,OOO.J Hc is a �regular dcaler in,❑munufacturei of,thc supplies offered. MANUFACTURER 3. ' (A parent company is defried as one which either owns or contro(s the activities and basic business polrcies oj the ojjeror. To ow�n another company means fhe parent company owns more Ihan 50%oj the voting rights in that com- pan}�. To control another company, ownersHip is not required; the parent company jonnulates,detennines,or netoes basrc business policy decisions oj Ihat company.J This contro!may be exercised through the use of domrnant minority voting rrght,use ojproxy��oting,contractual a�rangements or otherwise. PARENT 1s t1�e offeror owned or controlled by a parent company? ❑Yes �No COMPANY lf the answer is'Yes',ihe offeror must complete parts a,b,8c c.If the answer is`No'complete only put d. $, (The Ernp(oyer's Identification Number (LD. #J is defined as the Federa/ Social Security No. used on E�nploye�'s EMPLOYER Quarter/y Federal Tax Return, US T�earury Fonn 941.J ID NUMBER � i a) Name oC Parcnt Company b)Main Office Address of Parent Co.(No.,Street,City, � State&ZIP Code) c)Parent Co.ID No. d)Of(cror's ID No. * 41-60 85 * 4. The offeror hereby certifies that each end product,except any end products he has listed below,is a domestic source end product (ns defined, in the clause entitled "Buy American Act'J and that components of unknown origin have BUY AMERICAN been considered to have been mined,produced or manufactured outside the United States. CERTIFICAT'E Excluded End Products , Country of Origin 5. (Check only rjojjer exceeds$10,000 in arnount.J He ❑has, ❑has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause EQUAL hcrcin, the clause origin�lly contained in Section 301 of Executive Order No. 10925,or the clause contained in Section 201 of Executive Order No. 11114; he ❑has, ❑has not, filed all required compliance reports;and representations OPPORTUNITY indicating submission of required compGance reports,signed by proposed subcontractors,will be obtained prior to sub- contract awards.(The above rep�esentation need not be su6mitled in connectron with contracts which are exempt jrom the Equaf Opporfunity clause.J 6. EQUAL (Check o�ily if ofjer exceeds$50,000 and ojje�or has SO employees or more.J The ofCeror represents that (a) he ❑has developed and has on file, ❑has not developed and does not have on OPPORTUNITY filc, at cach cstabGshment affirmative action programs as required by Uic rulcs and regulations of thc Secrctary of AFFIRMATIVE Labor (41 Ci'R 60-1 and 60-2), or (b)he ❑has not previousiy had contracts subject to thc writtcn affirmation action ACTION program rcquucmcnt of thc rules and regufations of the Secrelary of Labor. PROGRAhi (�f�e abore representation need not be su6n:itted in connectio�i with cartracts which are exempt jran the Equal Opporlunil>>clauseJ. i PS Form �,.�. ,�� 7319-B o u.',.c.; .c,.: .. . ._r.��.-!��.r 1 � � U.S."POSTiiL SERVICE DESIGNATION OF EMERGENCY REPAIRMEN � • R POSTAL UNIT /�i�l�uri N��n1��'nm��c(c�l, si�;nrd i•r�fii�.., E 1,1c,�ln YD$t ��1CL' MPO-STA-BR G A STREET ADDFiE55 R D � CITY, STATE, AND 21P CODE � Crystal Ba T'LN 55323 FIEI_D REAL ESTATE AND BUILDINGS OFFICE REAL ESTATE OFFICE Po Box 69c�69 ST. PALIL, MN 55169-0069 In the e�enr of on encrqency situation involving mointenonce of thc property occupied by the Postal $ervice at the obove address, you are req�ested to call: NAME Fo� John Brinkhaus ADDRESS (StreelJ (�.ityJ (Stafef (%j�� ('.,,�� Electrical Emergencies B�X 66 , Crystal Bay, Minnesota 55323 TELEPHONc NO. O i ays 612-473-7359 AREA CODE (612-544-9511 after hours, weeken s) NAME Fo� John Brinkhaus p ADORESS (Streetf /'CitYl (5[atrJ (7_!(' Cc,dr; Iumbing Box 66 , Crystal Bay, Minnesota 55323 � Emergencies _ T E L E F H O N E N O. 612-473-7359 AREA CODE �612-544-9511 after hours , holida s 1 NAME For Heating, Ventiloting ,Tohn Brinkhaus ACDRE55 ;�trcet) (Ci�yj rstntci and �ir ' iZlP T:�,dc� Conditioning Box 66 , Crystal Bay, Minnesota 55323 Emergencies T E`EP"o"E "o. AREA CODE after hOUz'S� h011da S 612-473-7359 (612-544-9511 NAME Fa Grh�,� Orono Police Denartment CRl@fyCt1C1@5 � ADDRE55 /Street ) (Ciiy! (State) (7.1Y Codc) i ;windows, doo�5, � Box 86 , Crystal Bay, Minnesota 55323 � �OCkS, efC.j TELEPHONE NO. � 612-473-7710 AREA CODE 612-544-9511 This is to be vsed oniy when I or my oge�t ca�inot be reoched after a reasonable period of time ot: OFFICE PHONt: AC 612-473-7359 � HOME PHONE: AC 612-473-3771 Th�s letter is not i�tended to, nor does it in any way, increase my �esponsibility as owner or agent o( ihe owrwr of ihe property to occ�pant, the U.S. Postol $ervice. ' . ?— -� � !' �.1 jnalc% l ,'Owne� or Agcnl "Ou�nerJ Ps Fo.m 7426 J„�r 19;1 TO: City Council FROM: Dick Benson, City Administrator DATE: January 6 , 1984 SUBJECT: Crystal Bay Post Office Lease A three-year lease has been executed with the postal department increasing the monthly rent from $300 to $450 , effective January l, 1984 . If I ever thought that government was difficult to deal with, it is quite obvious to me that the postal service far exceeds government in this area. Regular Meeting cf the Orono Council , October 11 , 1983 Page 6 �RT CFNTER OF MINNESOTA* COOP AGREEMENT Councilmember Frahm moved , Mayor Butler seconded to approve City Administrator Benson' s letter te David Ice , Assistant Director of Art Center of Minneseta , dated October 7 , 1983 , regarding the termination of coop agreement . Motion , Ayes (4 ) - �ays (Q) . CfiYST�L BI�Y P(�ST OFr ICE* I?ENTAT AG EMENT Councilmember Frahm moved , Mayor Bu�ler seconded to approve City Administrator Benson' s letter to Roger Lemieux , Real Estate Specialist for the U. S . Postal Service , dated October 7 , 1983 , regarding extended rental agreement . Motion , Ayes (4) - Nays (�) . ASSE�:STNG AGREEMENT* Councilmember Frahm moved , Mayor Butler seconded to approve City Administrator Benson' s letter to Don Monk , County Assessor , dated October ? , 1983 , regarding negotiating a four-year contract with Hennepin County for assessing services . N,otion , Auyes (4) - Nays (�) - :;i,Al�; OLSOP�� LETTER* Councilmember Frahm moved , Mayor Butler seconded to apprcve City Administrator Benson' s letter to Alan Olsen, dated September 25 , 1983 , accepting Olson ' s resignation . Motion, Ayes ( 4) - Nays (�) . GEORGL M.: HANSEN* COMPANY, P. A. Councilmember Frahm moved , Mayor Butler seconded to approve City Administrater Benson' s letter to the George M. Hansen Company, P.A. , dated September 26 , 1983 , regarding the selection of audit firm . Motion, Ayes (4) - Nays (0) . WILI<ERSONr GUTHMAN &* JOHNSON . LTD. Councilmember Frahm moved , Mayor Butler seconded to approve City Administrator Benson ' s letter to Wilkerson, Guthman & Johnson , Ltd . , dated September 29 , 1983 , regarding the selection of audit firm . Motion, Ayes ( 4) - Nays (6) . BONESTR00, ROSENE, ANDERLIK* AND ASSOCIATES , INC. Councilmember Frahm moved , Mayor Butler seconded to approve City Administrator Benson ' s letter to Bonestroo, Rosene , Anderlik and Associates for their $200 . 00 contribution to the Orono Park Department. Motion , Ayes ( 4) - Nays (Q) . Regular Meeting of the Orono Council , August 8 , 1983 . page - 4 - ZAK PROPERTY PARK AND RECREATION USES Mayor Butler moved , Councilmember Adams seconded , to authorize City Administrator Benson to negotiate the purchase of this .lot and to execute a purchase agreement subject to the sale price being no more than 5h , �J�10. OP� as per Mr . Benson ' s recommendation and memo . Motion, Ayes (3) , Nays (�1) . �'RECINCT �3 �iANDICAP ACCESS Councilmember Grabek moved , Councilmember Adams seconded , to approve expenditure of $2 , 5(30 for engineering fees , plans and specs from the C . D. B .G . funds subject to approval from HUD as per Mr . Benson ' s recommendation and memo . Motion , Ayes ( 3) , Nays ( �J) . STUF3BS BAY: �:�t�`STAL BAY SEWER il1T��IF�X STATUS Councilmember Adams moved , Mayor Butler seconded to direct City Administrator Benson to work with Larry Blackstad to get specs ready anc� bring them back to the Council for approval as per Mr . Benson ' s recommendation and memo . The City will ammend the - year R and 9 Community Development Block Grant program and set a public hearing fcr review at the August 22 , 1983 Council meeting . Motion, Ayes ( 3) , Nays (0) . CRYSTAL BAY POST OFFICE STATUS: HL�USING NEEDS j� Mayor Butler moved , Councilmember Grabek seconded , to direct City Administrator Benson to proceed with his ��/ negotiaticn with the United States Post�l Department regarding space and services at the Crystal Bay Post Office as per Mr . Benson ' s recommendation and memo . Motion, Ayes ( 3) , Nays (0) . UPPER WATERSHED RETENTION PROJECT - AUGUST 25TH PUBLIC HEARING* Councilmember Grabek moved , Mayor Butler seconded , to accept notice of public hearing . Motion, Ayes (3) , Nays (0) . .. MAPLE PLAIN WASTEWATER TREATMENT PLANT STATUS* Councilmember Grabek moved , Mayor Butler seconded to accept letters to Minnesota Pollution Control Agency from City Attorneyof Orono and Minnetrista . Motion , Ayes (3) , Nays (G�1 . AUDITOR REVIEWS* Councilmember Grabek moved , Mayor Butler seconded to acceptmemofrom City Administratorregarding Auditor � reviews. Motion, Ayes (3) , Nays (0) . JOINT COUNCIL & PLANNING COMMISSION MEETING - SEPTEMBER 1H, 1983* Council member Grabek moved , Mayor Butler seconded , to set September 1GJ , 1983 , for a joint Council and Planning Commissicn meeting . Motion , Ayes ( 3) , Nays (�) - REGULAR MEETING OF THE ORONO COUNCIL, AUGUST 22, 1983. page 12 PUBLIC HEARING UPPER WATERSHED DISTRICT - TIM ADAMS* Councilmember Hammerel moved , Councilmember Adams seconded , to approve City Administrator Benson' s letter dated August 12, 1983 , to Councilmember Tim Adams concerning his attendance . Motion , Ayes (4) , Nays (p) . S20RM SEWER* Councilmember Hammerel moved , Councilmember Adams seconded , to approve City Administrator Benson' s letter dated August 11 , 1983 , to Paul Anderson concerning the storm sewer . Motion, Ayes (4) , Nays ��) - CRYSTAL BAY POST �FICE - ROGER LEMI UX* �� Councilmember Hammerel moved , Councilmember Adams ; seconded , to approve City Administrator Benson' s / letter dated August 18 , 1983 to Roger Lemieux concerning the Crystal BayPostoffice . Motion, Ayes . (4) , Nays (0) . CITY ATTORNEY REPORT City Attorney Malkerson had no comments . LICENSES* Councilmember Hammerel moved , Councilmember Adams seconded , to approve the following licenses : Rum River Plumbing & Heating - Plumbing license Krasen Plumbing & Heating - Plumbing license Motion , Ayes (4) , Nays (p) . BILLS* Councilmember Hammerel moved , Councilmember Adams seconded , that the Al1 Funds Accounts and the Liquor Store Acco�nts , be paid . Motion, Ayes (4) , Nays (0) . ADJOURNMENT Councilmember Frahm moved , Councilmember Adams seconded , to adjourn the Council meeting at 9 : 30 PM. Motion, Ayes (4) , Nays (0) . Mary C. Butler , Mayor Alberta Strom, City Clerk 'I'elephone 473-7357 � �- CITY of ORONO , ,�. Yost Office Box 66•Crystal Bay, Minnesota 55323•Municipal Offices _;.3, � �.�, .: On the North Shore of Lake Minnetonka .%�.�t.,,�s�. • e c�':� December 19 , 1983 Mr . Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P.O. Box 69069 St. Paul, Minnesota 55169 Dear Mr. Lemieux: I have reviewed the fixed terms lease for the Crystal Bay Post Office and will execute and return it to you before December 29, 1983 , conditioned upon removing the requirement for a 25 ' X 127 ' , 3 , 121 net sq, ft. parking and maneuvering area, which is stated to be furnished or improved by the lessor. When we negotiated the short-term lease with Mr. Van Sickle and Mr. Robert Vogel in 1980 , it was agreed that since the 25 ' X 127 ' area had not been constructed originally, even though it was included in the short-term lease , the postal department would not require it. Since we are now executing a new three-year lease , it is necessary that we all understand and agree that all future capital improvement costs, including a parking and manuevering area required by the postal department, shall be furnished and paid for by the United States Postal Service and not the lessor (City of Orono) as you and I orginally discussed. Please consider this condition as an addendum to the three-year lease submitted to me on December 19 , 1983 . All other considerations and provisions as stated for the three-year lease at a monthly rate of $450 . 00 ar� satisfactory as originally discussed. Thank you for your assistance in this matter . Sincerely, Wa 1 t �� enson Ci Administrator CERTIFIED 1'elephone 473-7357 � CITY of ORONO Yost Office Box 66•Crystal Bay, Minnesota 55323•Municipal Offices • On the North Shore of Lake Minnetonka • - � s December 6 , 1983 Mr. Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P.O. Box 69069 St. Paul, Minnesota 55169 Dear Mr. Lemieux: Thank you for your telephone call on December 1, 1983, concerning the Crystal Bay Post Office rental . The City will accept your offer of $450 .00 per month rental based upon a three-year lease agreement effective January l, 1984 , Al1 capital improvements required by the postal department will be the responsibility of the postal department and not the City of Orono. All other conditions will remain the same as stated in our current rental agreement. Please feel free to contact me when you are ready to execute a new agreement. Sincerely, �� Wfalte . Benson City dministrator Telephone 473-7357 CITY of ORONO Yost Office Box 66•Crystal Bay, Minnesota 55323•Municipal Offices � On the North Shore of Lake Minnetonka � ' • s November 28 , 1983 Mr. Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P.O. Box 69069 St. Paul, Minnesota 55169 Dear Mr. Lemieux: Attached for your information as requested in your November 23 , 1983 letter to me is an estimate of material and labor costs to install a driveway and cul de sac per your specifications for the Crystal Bay Post Office. Roger, I do want to impress upon you the importance of resolving this entire matter as soon as possible. The City of Orono will not accept the responsibility of absorbing costs for capital improvements now required by the postal department. The City of Orono also cannot accept an offer to rent a building below what the market is today for rental or leasing purposes. I suggest you employ an accredited appraiser to evaluate the building and its current value to allow a final decision to be made by your department before December 29 , 1983 , the present termination date of our agreement. Sincerely, G ,+�T Walt R. Benson Cit Administrator Enclosure MATERIAL & LABOR COSTS Post Office Driveway & Cul De Sac Remove Top So i 1 Two trucks - Four hours each @ $34 . 00 = $272 . 00 Traxcavator - Four hours @ $45.00 = $180 .00 166 Ton Cl. 5 100o crushed @ $5. 95 = $955. 00 166 Ton C1. 5 100% crushed placed & compacted = $360 . 00 Three inch 2341 asphalt placed and compacted 62 ton @ $50 . 00 = $3, 100 .00 Restoration & miscellaneous L. S. _ $ 300 . 00 Total $5, 167.00 �� .��,�n►�rV� tr�� rV C�sod� ,,o-, r = �� ' �� d�C ,� a -�Q3' .— h � , � c, � ` zh � ,- � � o � � �,�°- �Mv�� i t�-�d i � q � �,a,'� ,�� -� ,p � s �� F8 -t C- �l � os- ' �� Mr►+o�� FSS � N� �C �$ 7 �l.t SI�Z�? �� `�-�.'� „ � f . .�:.,��,� ,, �8 Telephone 473-7357 i � I C TY of ORON4 Post Office Box 66•Crystal Bay, Minnesota 55323•Municipal Offices • On the North Shore of L¢ke Minnetonka • - • • November 25, 1983 Mr. Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P.O. Box 69069 St. Paul, Minnesota 55169 Dear Mr . Lemieux: My comments to your November 23 , 1983 letter are as follows : In today ' s world, there is not a building available for rental or lease purposes below $5. 51 per square foot. We lease buildings for our retail operation and find that $7. 00 per square foot is the going price in this immediate area. The $3 . 93 per square foot or $300 .00 per month the postal department has been paying for years is not adequate and will not be considered to be adequate until an agreement is reached that is comparable to my original offer stated in my November 15, 1983 letter, which is $5. 51 per square foot or $420 . 00 per month. As my previous letter stated, Roger, the City of Orono was informed by Mr. Van Sickle in 1980 , future post office use would be reduced to 200 square feet. You agreed at our first meeting that this was Mr. Van Sickle ' s comments to his file. We have to review our projected income quite differently since the postal department wants to maintain full use of the entire building. I will be forwarding to you an estimated cost for the parking lot. The final decision for the postal department use of the current building and the cost to install a parking lot and manuevering area is in your hands . It is not a prudent investment for the City of Orono to enter inta a five-year term and a five-year option based upon the postal department' s refusal to pay a fair price for the use of the entire building. I would suggest that you research what buildings are leasing or renting for in the Lake Minnetonka area and then make a decision based upon these facts and not upon the percentage increase over and above the current $300 . 00 per month you are now paying which is ridiculously low. I will submit to you the parking lot estimate next week. Sincerle l� ,,�� , Walte R. Benson City Administrator '1'elephone 973-7357 �- � C ITY �►f ORONO ('osL Office 13oa 66•Crystal l3ay, Minnesota 553'l:3•Municipal Offices � 0��. the North Shore oj Lahe Minneto�zka s - s • ��ovember 15 , 1983 Mr. Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P.O. Box 69069 St. Paul , Minnesota 55169 Dear Mr. Lemieux: =�.: have completed my review of the Crystal Bay Post Office current rental income problems . The current rent on the existing 914 net square foot building is $300 per month or $3 . 93 per square foot, which is not profitable. The value of the building and land is determined to be $50 ,000 . =.�'he net income does not allow for a fair return on our investment. If the quarters were shared as originally discussed with Mr. Van '>ickle in 1980 , we would view the income situation quite differently. A fair return on our investment would b� $420 . 00per month rent or $5. 51 per square foot. As discussed, the postal department will pay the taxes which are 30� of the annual rent. The City of Orono will execute a three-year agreement. The monthly rent will remain firm at $420 per month during the three-year lease period. All _�wpital improvements required by the postal department not relative to the existing building as purchased by the City in 1979 , which at that time housed the postal service , will be borne by the postal ciepartment. Roger, the offer as outlined to you is firm to satisfy our income requirements on the present structure. If this offer is not satisfactory, please notify me at once to satisfy our original monthly agreement termination notice dated August 18 , 1983 . Sincerely, � c-�% . �.�,y�/ Walter . Benson City dministrator CERTIFIED Telephone 473•7357 � CITY of ORONO x Post Office Box 6G•Crystal Bay, MinnesoLa 55323•Municipal Offices � On tlie Norfh Shore of L¢ke Minnetonk¢ , • - �r o October 7 , 1983 Mr . Roger W. Lemieux, Real Estate Specialist Field Real Estate Building Office P .O. Box 69069 St. Paul , Minnesota 55169 Dear Mr . Lemieux : On August 18 , 1983 , the City of Orono notified you that the City wished to reach an agreement with the Postal Department allowing the department and the City to share housing to accommodate office space requirements. If an agreement could not be reached by September l, 1983 , the City was officially notifying you that the present monthly agreement was terminated, effective December 29 , 1983 . An agreement could not be reached and the official termination notice went into effect. On October 6 , 1983 , the City Council and I reviewed our previous decision and again, reviewed future housing requirements. The decision was made to reconsider the notice of termination and to negotiate with you an extended agreement and a review of the present rent. Please accept this letter as our official notice to you that the City of Orono will negotiate an extended agreement to meet your requirements and the City ' s , incorporating a review of rental income. Sincerely, � �� c Warter . 13enson City dministrator WRB/ams cc : City Council ,7ohn R. Gerhardson, Public Works Coordinator CERTIFIED °�J ,�pTES POSTq y� r O � W m F� A < Z �� P1 � LLSMAIL Ir� t �� * *##**ir* FIELD REAL ESTATE & BUILDINGS OFFICE Post Office Box 69069 Saint Paul,MN 55169-0069 CER4:R11�I,emieux:dn October 24, 1983 lNalter R. Benson City Administrator City of Orono P. 0. Box 66 � Crystal Bay, I�M1 55323 Re: Postal Facility Crystal Bay, I��1 Dear Mr. Benson: Pursuant to your letter of October 7 , 1983 and our telephone conversation of the same date, be advised I will contact you for an appointrnent within the next two weeks. I am optimistic we will come to terms concerning the rental of space for the post office. Thank you for your cooperation. Sincerely, � �� ,� �� v��'/��, �'.� � ROGER W. LEMIEUX Real Estate Specialist cc: BMEO �. UNITED STATES POSTAL SERVICE r; NORTH CENTRAL DISTRICT OFFICE P.O. BOX 1516, Twin Cities Br. DATE:�U�,y 13, 1983 st. Pau�, MN 55169-0001 �,� � OUR REF: CED13:AJSch i avone: EFAdams :dms Y�'�� sua�Ecr: Crystal Bay, MN 55323 To: h1anager, Real Estate Branch Field Real Estate and Buildings Office � P.O. Box 69069 St. Pau 1 , N�N 55169 In response to your memorandum of June 30, a visit was made to determine feasibility of satisfying the City's request for space in our postal facility. The facility was built to postal service specifications, hence the building is not subject to division into separate office space without interferring with operations . The reques�, therefore, is denied. During the visit another matter surfaced that is of great concern. The maneuverina area to the rear of the building was never graded or surfaced. The slab at the rear vestibule merely exits to grass . Since the maneuvering area� is unfinished, all . mail is brought in thru the front entrance 5 days a week. On Saturdays the SR driver either backs in over the grass area or hand carries the mail during h�inter or inclement weather. This situation is not satisfactory to the Postal Service. As this building was built and occupied in 1960, predicated on postal plans, we request that you research your files to determine the reasons for non compliance. Should the City of Orono desire use of our parking and maneuvering area, we would consider their application if their use would not interfere with receipt and dispatch of mail . The village office building is approximately 40 yards north of the Post Office. The area should be surf aced in any case. A photo is attached for your files . ��; ��,�- ....e�..:..,--.e f._._ � , � A. J. Schiavone District Manager North Central District �/cc: Postmaster, Crystal Bay, MN � ' . !F T0: City Council . FROM: Dick Benson, City Administrator DATE: July 20 , 1983 SUBJECT: City Assessor When the City acquired the Post Office building in 1979 , it was purchased with the intent to use it for future City government functions, either in conjunction with the current postal operation or to terminate the 30 day lease rental and utilize the entire structure . In light of the attached letter handed to me on ,7ul.y 20, 1983 , it appears the only recourse is to consider total usage of the building. I will be discussing this matter with other postal officials. Adequate housing is necessary for our Assessor . I can house that department temporarily in our vacated police structure, but permanent housing is needed. �—:�, OOST OFiiCE OEO�PruEHT -`� _____ _ DESIGNATION OF_EMERGENCY REPAIFUAEN kiY LESSOR __� r-- . _'.�qToOST�L UMIT ...__. I i E � � � � �-� ►3A • STAEE •ooness N . 0 ; 1355 So . Brown Road � c�Tr �' � � � jCrystal Bay, MN 55323 � POSTMASTER, � IP,m. 47 , Maintena.^.:.� � I rc,rY� I [�1PLS. . MN 55401 L (St�re) I J � For your inFormation, in tF+� •v�nt of an •m�rq�ncy situption inrolrinfl rtqintenanc• of th• prop�rly occupied 6y fh�— Po:t pffic• D�portm�nt ot th• abov• oddr�ss, you Qs reQuest�d to ca�l: . I IH�uE � I Fo. John Brinkhaus IElectricol ,00ness Err,�rgencies � BoX 66 Cx' td I P H O N E I � � � N�NE — _ � John Brinkhaus � F o r , -- �OORES3 Plumbing � BOX 66 , Crystal Bay, Minnesota 55323 E mergencies I I P M QN E 612-473-7359 612-544-9511 �N AME ' John Brinkhaus ' F o. AppRE3i ; H�ar�� Plo�f Box 66 Cr stal Ba Minnesota 55323 � Emergencies P„atiE � �612-473-7359 612-544-9511 r.�auE � Fo. p�h�r Orono Pol ice Department ; Eme.qerxies :ooREss — ' (w��dows, doo�:, Box 86 , Crystal Bay, Minnesota 55323 locks, erc.) , P..o..E - ! 612-473-7710 612�544-9511 This is �o b• us�d onlr wtiM 1 or my a9Mt conno� b• r�cch� o►; OFFICE: 612-473-7359 H E • - - 1 7his I�ttsr is not i�t�nded ro, rw' dua if �n �..y uroy incr�ase my r�sponaibili►r at ownM or oy�nf of th• own�i pj iF� p�opKty ro th• occupont, th� Poi► pff�c• D�portm�nt. (D�t�) (Or�n.r a�w/.nf o! Or+ri1 June 16 , 1983 l / �� INS7RUCTIONS: Return two (2)compl ed.�ig�ed copice o[ thi� and retaio oee (1) copr for yoar liles. roo f«� �926 Apr, 1957 � .� �...�-�� '� ,_, . : ., �i Albert J. Ehlen _._�._�._. �.. j `, ,\,` � � 1504 Ceder I ' ' ;;i `� ",.; ;_,,�,�"� „ �f Alexandria, Minn. 56308 Phon• 763-3534 ,;��il` ��A� � Q � /�/3 C��.� 1 �� '��,� �p � �" �.�� 4� °�d� ��% -�-� �l,,�Y r�.u�-�,��'-�-�.� � C � �� ..�% /� ,��,�� . �.� �%�..�-- v� �, . ��zz� �C?, �l�-,� . �� , �i��_ ^��'��: I arr, writing to you in regard to the above captioned property. 'r�e have been instrurr,ental in building new and purchasing used postal facilities for the past several years. Usually the postal department have a lease based on interest rates and ouilding costs at the time the lease agreement was executed. �tiith today�s hi�h interest rate and the high cost of repairs, the return on the invest- ment isn't very profitable. 'r�e are willing to acce�t a low yield on this property. Please feel free to call or write for more information, if you have any further questions, Very Trul�; Yours, Albert J, �hlon v � � I�e: _ , 6� '�: � -- � �.�a,o-riG'o IGNS� y ` - Y 5 Q.� _jt .� — l— �� '� � ,.-,�' �, � t -�- ��_ --- - � -;�.t --�___� _ ,,�;,�.,�.:-�i�"- � � _ �-r: - �, �}�.�:.�-�_�. .-� '_ '. ..Y, � �a��. '�}'t7� i ASSE�S{?RS DATA EXCNANGE � PROP�'3T`_' L5c Commercial CO2�?..�Y :TaME Lakeway s iQns ADDRESS 10810 Wavzata $lvd. , Mtka. PT..�T/P_4RL�'i 01-117-22 23 0047, 0048 '.OP�'�T'_' DESC3�?T?OV :tARI�T 'JAT� `_'e�r 3u_1� 1957 Sale �mounL. . . . . . . � 35,000 C�ncit_on Good Sale Data Jannarv I979 Lots ��47 and ��Z� o= 3u;iG�g: Terms Unknown vacant lot �k48 y;�, ;��or ��a Sa.:t. 3uyer Robert V. Nelson ��ross 31dg. �raa (G.3.�.) 1.300 Sa.Ft. S�ler Ral�h D amai Florence M. Strom `lec 3enta� :�rea (V.3.�.) Sq.�t. Sales 3na�qsis: �-:�e o= Cons�ruct;on Low cost masonrv Gross �ent uu?ti�lier Cai'_�� :ie��:.c 20' Saie Per Sa :t. �.3.�. S 26 93 "�r*�e oi �se Sale Per Sq.rt. �st :Ir. 3as�ent es Sa1e 2er Sq.r t. �F.3.�. S :st ?loor ,�ercial Capitalizac'_on Bate i?o�er �loors No 3ental Data: �ez��n=ae N� � Gross �nnual Inc^ae � 0=`ic' �rea vP� Vac�cies ?eat�g Yes cx�enses S �.;r Condit_cning No Ve= Operat'_�� ncrme S Soriaiclared No �ent Scnedule: =1e�rators No - -- - Z�r.i:a R-4 T.�nd �r�a �k47 - 3200 sq. ft. , �k48 - 29,560 sq. ft. '�:._I_==25—L:3C:ti^�? ` ��'T`"z'`T'�S . This sale involves 2 parcels , �k47 & �k48, most of value is in the buildin� The land is low, verv swamR,v in back of the bu�ldingY & the lot is small. =�:or�zci�n Sou��=: ('ertificate of value Sub�;��a� :��: Minnetonka Assessors Office ��___: 5/79 _ ' - n: _ .._�_-__. , .... �, - ='�`r'=' _ _ � :i L� �- �� -_::Y��rt�' _ 7 �� - ` � ="-�` F i� � �{ •. ,,;,:, � _ �_��+�'"- - -- - - ,.; ��...—= _ - - ` " - ASSESS�RS DATA E�CHANGE PROPERTY USE Post Office C OMPLE.Y :1AME ADDRESS 195 Loretto St. ; Loretto PL�T/PARCEL 74 - 59120 - 7625 ?FOPr�T�' DESC�IPTIO�I MARKET DATa "-ar 3uilt Est. 1960 Sale �mount. . . . . . . $ 22,500 _id�tion Average Sale Date October 1978 Size oi 3u=lding: Ter.ns Contract for Deed lst Floor �rea 1152 Sq_Ft. Buyer W Honunever Gross 31dg. �rea (G.3.?,.) Sq.rt. Seller A Van Beusekom vet Rental �rea (V.R.:�.) Sq.r t. Sales 3nalysis: T�-�e oi C�nstruction Cnncre P Block Gross Rent `�ultiplier Cei1�g He�ght Sale Per Sq.Ft. G.B.:�. S 19.53 Tv*�e o= use: Sale Per Sq.Ft. lst F'_r. S 19.53 3asement Sale Per Sa.Ft. V.�.�. $ 1st :loor - Post Office Capitalizat�on :Zate linoer �loors Rental Data: �ezzanine Gross Annual Income S Of�ice Area Vacancies Heating F.A. Expenses $ �r Condition;ng Net Operating Income $ Sorinklered � Rent Scnedule: =levators Zoning Land �rea 45 x 100 = 4500 sv. ft. ?:t�_��;es-Trac?cage "^'.�^LFVTS: Ia=or.naL;on �ource: Subni;.ted 3y: Dick Becken �ace: � �� - .. . - _- � .._ y ,.� .. '�..'P�g `�?tcC ' .�ryi�t tti�& ..,.. �� '�k`,��a"'4 u�s t. . . : �,,.,, � .s� -.g- ��v�c'�� i't. - ' � k�F. . F � .�� . � �� \ �' ' . � - ._.._�_ ,�tYX, '� y . . ,� �'1 II � I I' r4 . � I�� '�. �� , J � `� ��"' �i�:'. p.:�Y.,. '_, ". . � . � �� " _ _ ._ �� .bs+_.... ... � _ . _ _ "_...-r-s'6r9+'::.y��t-i1 „�� L '+i44i _ .J?� ' 4� "" "-�.+�'". - . � � ' '�N�'��,� � -T3 � �'csu.`_. �..i�•�` ` " . - - +�l�:..: .� � - Sy.,JJy�'r' �-,�.... � -.-l1- - .aY�-yy� . 4 �.�y '}'�("' ASSESSt}f�S DATA E�CHANGE PROPERTY USE Bait Shop COM3LEX vAI:�' ADDRESS 2630 Commerce Blvd. ; Mound PI�T/�ARC�I. 85 - 61223 - 0155 PQOPE�'�"? DESC�IPTTON :�ART�r.T DAT� Year Built 1966 Sale Amount. . . . . . . $ 40,000 idition Fair Sale Date September 1978 ��ze oi 3ui..�ding: Terns lst r�oo: �.rea 1056 Sq.Ft. Buyer Robert F. Conkev _ �ross 3�dg. �rea (G.B.�.) 1056 Sq.Ft. Se11er ::et 3ental �ea �V.�.:�.; 1056 �q.r't. Saies �nal?sis: T-.�e or Construc�ion Concrete block Gross �e�t uul�iplier Ce�1�zg Heignt 10' Sale Par Sc.Ft. G.B.a. S 37.87 Tv�e oz use: Sale Per So.rt. 1st �?r. $ 37.87 �' 3asemen� None Sale ?er Sq.:t. Y.�.3. S 37.$7 �st :lcer Bait Shop Capital��ation Rate uaoer rloors ?eatal �ata: `.�!ezzanine Gross ?�inuai Income S Owner O:,ice a:ea Vacancies occupied 3eat�aQ F.A. Expenszs S �ir Conditioniag Roof Unit �et Ooerat=ag income Sprinklered No Rent Scnedule: ?le��ators Zoni:g Land �ea 10,000 sq. rt. �'t;'_�t_es-:_ac�ge - �.C;'.R.+�'ti'i S . � Qwner occu�ied Fo rner Tastee Freeze Drive-in. _ ia:or^,..a=ioa Suurce: Certificate of value �ubta_tte�' 3v: �. J. B. Jate: 12!?0178 I �i�� ` �= m ,S� C�e� �Gs� �,�,»�-; ; �� __- -- --- __ __--_ -- � � -� „� ` � �i :��.- _ �� .:.�:.�... ��'�.,,.�.. .�...�—� ,o � -- �� '� �� „�-��.�.�""'"` ,,•�-,.. - - � � �� - � � - - __ �'� ., , ,: .,�.. � .,n � ,+�+°� _ � � � �. � ,�_ _� �--- � � _ ��-,,�.�� .�. : , � � �. . � � .�r ,� � ,� � � � �� ' ac_.. �� i — — —— _ _ �I.. 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