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HomeMy WebLinkAbout07-26-1999 Council Minutes• ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ROLL The Council met on the above mentioned date with the following members present: Mayor Gabriel Jabbour, Council Members Bob Sansevere, Richard Flint, Charles Kelley, and Barbara Peterson. Representing Staff were City Attorney Thomas Barrett, City Administrator Ron Moorse, Senior Planning Coordinator Michael Gaffron, Zoning Administrator Paul Weinberger, Assistant Zoning Administrator Kris Jenson, Director of Public Services Greg Gappa, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor Jabbour called the meeting to order at 7:03 p.m. CONSENT AGENDA ( #1) APPROVE /AMEND Items 9, 11, 12, 13, 15, 16;17, and 18 were added to the Consent Agenda. • Kelley moved, Sansevere seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *( #2) Regular Meeting of July 12, 1999 Kelley moved, Peterson seconded, to approve the minutes of the July 12, 1999 Regular City Council meeting as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION OF THE CITY'S 1998 COMPREHENSIVE ANNUAL FINANCIAL REPORT Tom Kuehn, Finance Director, was present, and Ken Malloy of Malloy, Montague, Karnowski, Radosevich & Co., Independent Auditor, was present. Malloy briefly reviewed the Comprehensive Annual Financial Report for the Year Ending December 31, 1998, noting that the audit was done in compliance with State laws and regulations. ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 (1998 Financial Report, Continued) Kelley noted that the maximum property value increase for tax calculations was reduced from 10 percent to 8.5 percent. Kelley inquired what the City of Orono could do to reinstate the sales tax exemption_ Malloy stated that the League of MN Cities has been attempting to get the sales tax exemption reinstated, and that the City of Orono could join with other municipalities in an attempt to get the exemption reinstated. Mayor Jabbour inquired whether the reporting manner of the City was appropriate. Malloy stated that the City of Orono is well run and carries an appropriate amount of reserves to handle any unforeseen expenses. Malloy stated that he would prefer to present this report sooner in the year rather than in July, noting that there have been various issues that have delayed the report for the last several years. Malloy commented that the City of Orono might want to address this issue so the presentation can be given in April or May. Mayor Jabbour commented that staff turnover has played a factor this year. • Malloy stated that the City of Orono generates slightly less revenue per capita than similar cities, which generally means that the City is spending less than other cities. Malloy commented • that most of the City's revenues are generated through taxes and other fees rather than through government aid. Malloy noted that the spending trend of the City has remained fairly constant through the past several years. Flint inquired why the City of Orono receives less state aid than most other cities. Malloy remarked that most cities receive government aid in the form of LGA, with the City of Orono receiving none based on the aid formula. The City of Orono's tax base has also remained fairly constant over the past several years. Malloy stated that the City of Orono does reflect a high level of public safety services due to the fact that this service is provided by Orono to other cities. Malloy noted that the City of Orono does receive approximately $50,000 to $60,000 in net income from the public golf course. Malloy stated overall the City of Orono is in a good financial condition. Mayor Jabbour stated that in his view the City of Orono should attempt to have this report presented earlier in the year. Malloy commented that the report was delayed somewhat due to the need for some additional information. Mayor Jabbour thanked Kuehn and Malloy for all their efforts regarding this audit. 0 E ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26,1999 PARK COMMISSION COMMENTS - Andrew McDermott, Representative McDermott stated that the Parks Commission is attempting to initiate improvements to the City's local parks now rather than delay them. McDermott commented that a letter was sent to a number of Navarre residents notifying them of an information meeting regarding improvements to the Navarre park. McDermott stated that next month hopefully the survey regarding Saga Hill Park will be ready. Mayor Jabbour noted that City Staff has been directed to construct a road and parking lot for Saga Hill Park. LAKE MINNETONKA CONSERVATION DISTRICT - Lili McMillan, Representative Lili McMillan stated that the LMCD debated at their last meeting over whether the ordinance regulating multi -dock licenses should be changed. McMillan commented in her opinion the the LMCD is attempting to control what is normally a City land use issue through this ordinance and that the City should have the authority to regulate the number of docks. A is public hearing regarding this issue is scheduled for Wednesday. Mayor Jabbour commented that the City of Orono does not allow a property owner to have a dock on Lake Minnetonka unless a primary structure exists on the property. McMillan commented that the LMCD is also proposing to change the measurement of the shoreline to more of a straight line rather than meandering along the lakeshore as part of this ordinance. Sansevere inquired what the impetus of changing the ordinance is. McMillan stated that the LMCD is concerned that townhomes may be constructed along the lakeshore and that this is an effort to cut down the number of boats on the lake. McMillan commented that the harvesting of the eurasian milfoil has commenced, with no milfoil noted in any new areas. PLANNING COMMISSION COMMENTS - Liz Hawn, Representative Hawn stated she would be available at tonight's meeting for any questions. i ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 PUBLIC COMMENTS None ZONING ADMINISTRATOR'S REPORT ( #3) #2308 BROOK PARK REALTY, 3760 SHORELINE DRIVE - LAKE MINNETONKA WOODS - REVIEW TRAIL AND UTILITY ISSUES Gaffron stated that final plat for this development is scheduled for the August 9th City Council meeting, but a few issues need to be clarified before approval. One of the conditions was that a trail be constructed down to County Road 15, which is within the boundaries of a flowage and conservation easement granted to the City in 1982. This trail is required to be paved as part of the resolution, and City Staff is recommending that the easement be revised or extinguished at this location to allow the hardcover associated with this trail. Flint stated in his view it should be a hardcover trail. • The Developer stated that they were unsure whether the City Council intended that this trail be bituminous paving or whether it can be constructed of more natural materials. It was the consensus of the City Council to require bituminous paving of the trail. • Gaffron stated another issue is whether the water main should be looped rather than dead -ended to provide additional capacity for fire protection plus improved water quality. The loop could be a connection to the water main on the south side of County Road 15. City Staff is recommending looping of the water system, which would require acquisition of an additional width of easement between Lots 4 and 5, Block 3. The Developer stated a 20 foot easement currently exists and that the property owner would be willing to grant additional width to the easement. Mayor Jabbour stated the City of Orono needs to have ownership of this easement in the event that the water line needs to be repaired. Jabbour commented that the applicant needs to work with City Staff regarding placement of the water and sewer lines. Moorse inquired if the water main is placed over the sewer line whether that would be more expensive to repair. Tom Kellogg, City Engineer, stated in his view it would be more expensive, noting that this is the first time he has heard this proposal regarding the water and sewer lines. Mayor Jabbour suggested that the developer work with City Staff on this issue, noting that 0 • ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #2308 Brook Park Realty, Continued) the recommendation is to loop the water line. Kelley stated in his opinion the water line should be looped. Flint inquired what the suggested selling price for these townhomes is. The Developer stated that they are looking at approximately $140,000, which may rise due to development costs. ( 94) #2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE - RESOLUTION NO. 4322 Gregg Klohn, Applicant, was present. Weinberger stated that the City Council approved variances to permit the applicant to reconstruct a 10 foot by 18 foot storage shed five feet off the side lot line and 15 feet off the street lot line. The Applicant is proposing to replace a shed that was removed following a • storm. Klohn stated that he went back and measured his lot and has some reservations about having the proposed resolution approved. Klohn commented that his attorney has requested copies of any ordinances that relate to his application and has forwarded a letter to the City Attorney. Mayor Jabbour stated that the members of the City Council do not have that letter in their materials. City Attorney Barrett stated that the letter was faxed to him. Klohn commented that according to his view of the ordinance, he should be able to reconstruct the shed in the same location without the need for any variances. City Attorney Barrett stated he has reviewed the letter from Mr. Klohn's attorney and in his view the ordinance regarding non - conforming use does not apply to this situation. Mayor Jabbour commented that this is a non - conforming structure. Klohn remarked that this was the only ordinance that was forwarded to him regarding his application. 0 Mayor Jabbour commented in his opinion he should not have voted in favor of this application ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26,1999 0 ( #2488 Gregg and Theresa Klohn, Continued) in the first place and that a hardship needs to be demonstrated which is attributable to the uniqueness of the lot in order for a variance to be granted. Jabbour stated that the purpose of the ordinance is to eventually eliminate non - conforming structures. Klohn stated he would like the City Council to reconsider this application. Sansevere commented that a significant amount of work has gone into this application already and that the Applicant is taking a risk of having this application denied if it is reopened. Kelley stated in his opinion the Applicant has three options. He can elect to have this application tabled, reconsidered or request that the City Council vote on his application as presented. Mayor Jabbour inquired when the 60 day time limit would elapse. Klohn stated that he has submitted a written letter authorizing extension of the 60 days. Weinberger stated that the application has been approved with the variances. Klohn remarked that he would like the City Attorney to comment on this. • Mayor Jabbour stated that the Applicant can elect to have this tabled or have the City Council vote on the resolution at this time and that the Applicant is free to correspond with the City Attorney following the meeting. Klohn stated in his opinion it should not be tabled or reopened since the outcome will not be any different. Mayor Jabbour commented that in his view the application might be denied if reopened. Klohn requested that the City Council act on the resolution as stated. Kelley moved, Sansevere seconded, to approve and adopt RESOLUTION NO. 4322, a Resolution Granting Variances to Permit New Construction of a 10' by 18' Garage Exceeding Allowed Hardcover in the 250 -500' Lakeshore Setback and Granting of Variances to Side Yard Setback and Street Yard Setback. VOTE: Ayes 3, Nays 2, Flint and Mayor Jabbour Opposed. s 6 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #5) #2490 CHARLES VAN EECKHOUT, 120 BROWN ROAD SOUTH - SKETCH PLAN REVIEW Charles. Van Eeckhout, Applicant, was present along with Tom Loucks, Planner. Gaffron stated the Applicant is requesting City Council direction regarding potential rezoning of this site to allow higher density housing. This lot is comprised of 20 acres, with roughly 12 to 14 acres being dry buildable. This lot is located outside of the MUSA, but an issue for City Council consideration is whether this property should be developed with City sewer regardless of whether it is rezoned. A third item for consideration is whether Council believes the site should be considered for a Planned Residential Development. Gaffron stated the Applicant presented a sketch plan to the Planning Commission which called for nine sewered building sites ranging in size from 1.0 acre to 1.8 acre. The Planning Commission did not offer the Applicant much direction as they felt that the City Council should determine whether this property should be rezoned and whether City sewer should be provided. Loucks stated that this 20 acre parcel has unique characteristics, noting that the site abuts the City of Long Lake as well as the Long Lake sewer lines. The site is adjacent to some two acre developments as well as a number of one -third to one acre residential developments in • Long Lake. Loucks requested that the City Council consider the possibility of a PRD for this property. Loucks stated the proposed lots range from 15,000 to 20,000 feet to 1.5 acres with a diversity of housing being contemplated. The Applicant will attempt to preserve as much of the natural features of this property as possible. Gaffron stated that a zoning code amendment requires a 4/5's majority vote, noting that this property would not need to be rezoned in order to do a PRD if density standards are met. The number of units being proposed does exceed the number that could be accomplished through a standard two acre plat, and a PRD does not allow the City to increase the density, hence this proposal for nine lots on 12 - 14 acres would require rezoning. Kelley commented that he is not in favor of rezoning, but would support a PRD with seven lots and hookup to City sewer: Mayor Jabbour thanked the Applicant for his efforts in attempting to preserve the natural characteristics of this property. Kelley remarked that he was unsure whether onsite sewer sites would be available on this site due to the topography and wetlands that exist. • Flint inquired if the zoning is not changed, how a PRD would assist the Applicant. ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 0 ( #2490 Charles Van Eeckhout, Continued) Loucks stated under a PRD they would be able to have lots that are less than two acres as long as the density standard is not exceeded. Flint inquired what the density standard is for this lot. Loucks stated the area will need to be calculated, but in his view there is approximately 16 acres of upland. Loucks stated they are willing to work with City Staff on this matter. Sansevere stated he was in agreement with Kelley on the density. Peterson commented that she also was in agreement with Kelley regarding the density. Mayor Jabbour stated that in his view a PRD would be appropriate, noting that he is amenable to extending City sewer to this property. ( #6) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL USE PERMIT Rick Luzaic � Applicant, was present, along with Phil Reznick, Attorne y -at -Law. • Weinberger stated that the Applicant's reforestation plan was denied at the last City Council meeting, with a revised plan having been submitted by the Applicant today. The Applicant is proposing to add a number of trees, which increases the canopy cover over the entire property. The City's consulting forester is recommending a minimum spacing of 25 feet which will allow for greater canopy coverage when the trees mature. Bedker is recommending that any plan submitted by the Applicant restore a minimum of 90 percent of the estimated 14,450 square feet of tree canopy that was removed. The Applicant's plan achieves 83 percent canopy restoration over the 25 year period. Bedker is ready to recommend adoption of the plan with the recommended changes. Weinberger stated the issues for consideration by the City Council include the right to review the subject property by City Staff to ensure eventual full restoration on the property. Staff is recommending that a letter of credit be on file with the City to ensure reforestation of this property as well. Reznick stated according to his understanding, the Applicant's landscape architect was to meet with the City's forester, which has been done, and the recommendations of the City's forester i ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 • ( #2492 Rick and Gail Luzaich, Continued) have been met. Reznick stated the Applicant has concerns regarding City access to this property over the next 25 years. The Applicant is requesting that his revised plan be approved in order that work may commence on restoring this property. Mayor Jabbour stated the City of Orono is very interested in restoring this property, noting that most of the trees removed were protected by City Code. Jabbour commented that the majority of the trees proposed to be replaced are located in areas not protected by City Code and that a mutual agreement needs to be reached regarding reforestation of this property. Reznick remarked that he would be willing to draft a document containing language regarding access, but that in his opinion 25 years is too long. Mayor Jabbour commented that according to Code, six inch trees in the 0 -75' setback are protected and two inch diameter trees are proposed to be planted. Reznick suggested that a time period be agreed upon rather than going by the dimension of the tree. Reznick stated in his view the Applicant is not going through this expense just to cut the trees down once they reach six inches. • Mayor Jabbour commented that in his view it will take approximately seven to eight years for the two inch trees to reach a diameter of six inches, and that he would be agreeable to the Applicant's attorney submitting some language regarding access. Sansevere inquired whether any of the neighbors have been contacted regarding this plan and the impact on their sight lines. Weinberger stated that the neighbors have not been approached regarding this proposed site plan, and that a copy of the proposed plan could be sent to the neighbors for their comment. Luzaich commented in his opinion what was existing before was not very appealing and the proposed plan will enhance the property. Luzaich stated he did invite both of his neighbors to attend tonight's meeting, noting that they are not in attendance. Luzaich commented that trees exist on both sides of his property which prevents the adjoining property owners from having a clear view. Kelley stated he would like the neighbors to be supplied with a copy of the proposed plan for their comment. Mayor Jabbour inquired whether this revegetation plan was acceptable to the City Council. 0 Kelley commented that the plan appears to be fine. 9 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #2492 Rick and Gail Luzaich, Continued) Peterson stated she is not in support of the plan in that the Applicant's proposal does not restore the shoreline back to its original state. Reznick stated the Applicant is willing to place the trees 25 feet apart, which will accomplish the 90 percent canopy cover, and that this plan will enhance the appearance of the property. Weinberger commented that the trees do fall within the bluff impact zone. Luzaich stated that a majority of the trees that were removed were rotting and split down the middle due to windstorms over the years. Reznick stated that the proposed plan will accomplish a 90 percent canopy cover, which exceeds what existed before they were removed. Mayor Jabbour noted that some:of the neighbors were upset over the removal of the trees. is Reznick suggested that the proposed plan be approved so work can commence on the reforestation of this property, noting that the plan has been revised in accordance with the City forester's recommendations. Mayor Jabbour stated that the City Council is not bound by any recommendations of City • Staff or Planning Commission, noting that the City Council has the final say in this matter. Jabbour commented that the City has an established policy on how these properties should be handled, which needs to be complied with. Jabbour recommended that this matter be tabled. Reznick stated that they are requesting this be approved subject to the appropriate language being worked out with the City Attorney regarding access. Mayor Jabbour commented that the City Council needs to address the reforestation of this property, and that in his opinion the access issue can be worked out with the City Attorney, but that any recommendation of the City Attorney is not binding on this Council. Sansevere remarked that the City Council needs to consider whether approval of this application will set a precedent. Elizabeth Hawn, Planning Commission Representative, stated that the Planning Commission was reluctant to forward this application on without reviewing a revised plan, but that in the interests of time, the Planning Commission wanted this matter acted on before the end of the planting season. Reznick stated he would like the City Council to act on this revised plan, noting that the . 10 9 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #2492 Rick and Gail Luzaich, Continued) recommendations of the City's forester have been complied with. Luzaich remarked that he would be willing to move some of the proposed trees away from the property line closer to the middle to create the canopy cover. Mayor Jabbour recommended that the Applicant move a few trees to the middle. Kelley stated the Applicant will need to appear before the City Council to get the language approved regarding access. Mayor Jabbour commented the neighbors will also need to be notified regarding this application. Luzaich stated he will have his landscape architect submit a revised plan to the City's forester and City Staff for their review. Sansevere moved, Peterson seconded, to table Application #2492, 2490 Old Beach Road. VOTE: Ayes 5, Nays 0. (Recess taken at 9:20 p.m. - 9:27 p.m.) ( 0) #2502 ORONO SELF SERVE, 2160 WAYZATA BOULEVARD - VARIANCE AND CONDITIONAL USE PERMIT - RESOLUTION NO. 4323 Bill Wear, Applicant, was present, along with John Zadurski, Griffin Petroleum Representative. Kelley commented that the existing Highway 12 corridor will eventually become the downtown Orono corridor upon completion of the new Highway 12, and that a design review committee should have been established to review the architecture and design along Highway .12 in order to provide some uniformity as to what is being constructed in that area. Kelley stated that he has reservations and concerns regarding the lighting at the new Super America store. Kelley commented that he does not have a clear understanding of the type of lighting that is being proposed with this canopy. Mayor Jabbour inquired what color the canopy will be. Wear stated it will be a tan canopy with a red stripe around it. The lighting will be recessed • and directed down. 11 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #2502 Orono Self Serve, Continued) • Sansevere inquired whether the height of the canopy will be similar to the height of the Super America. Wear stated the canopy is 14 feet high. Sansevere commented that the Super America is considerably higher than 14 feet. Zadurski stated that he is currently working on this project, and the proposed lighting for this canopy is what is known as Scotsdale lighting, which is designed to be recessed and to shine down rather than out. Zadurski stated the canopy itself will not be illuminated, with this type of lighting being rather restrictive. Sansevere inquired what the width of the canopy is. Zadurski stated that the canopy is 24 by 60 feet and will cover the three gas pumps. Peterson inquired whether the signage will be changed. Wear stated that he would like to change the signage. Jenson stated any changes to the signage would appear before the City Council. • Wear stated that the conditions regarding signage are outlined in Resolution 2073. Weinberger remarked if the conditions are met as outlined in the Resolution, he will not need to appear before the City Council. Sansevere moved, Peterson seconded, to approve and adopt RESOLUTION NO. 4323, a Resolution Granting a Variance to Allow a Front Yard Setback and a Conditional Use Permit to Allow a Canopy to be Constructed over the Existing Gas Pumps at Orono Self Serve. Kelley inquired what the candle power of the proposed lighting will be as compared to the Super America. Zadurski stated that the lighting at Super America is an older style lighting and that this lighting is more restrictive. Jenson commented that she did review the photometric figures for these lights, which are very minimal. The City Code does not specify any certain limits, but in comparison to other lights, the light levels were concentrated under the canopy and would not have a great impact on the • property lines. 12 9 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 ( #2502 Orono Self Serve, Continued) Mayor Jabbour commented that City Staff should perhaps look at developing some type of guidelines regulating lighting to avoid it from becoming too subjective. VOTE: Ayes 4, Nays 1, Kelley Opposed. ( #8) #2503 CITY OF ORONO VACATION OF ALLEY ON PLAT OF BERGQUIST & WICKLUND'S ADDITION, ADJACENT TO SAGA HILL PRESERVE - RESOLUTION NO. 4324 Flint stated he has reviewed the revised resolution and does not have any concerns regarding the vacation. Flint inquired when the road will be constructed. Mayor Jabbour commented that hopefully City Staff will be able to commence construction on the road shortly after ownership is acquired. Flint moved, Peterson seconded, to approve and adopt RESOLUTION NO. 4324, a Resolution Vacating an Unimproved Alley Within the Plat of "Bergquist and i Wickland's Addition to Bergquist and Wickland's Park" in the City of Orono, Hennepin County, Minnesota, subject to the acquisition of an alternative access to the Saga Hill Park area from the Fairview Covenant Church and Winton Palmer. is Kelley inquired whether the City should vacate this alley without the other parcel being acquired. Mayor Jabbour stated that that is contained in the City's purchase agreement. VOTE: Ayes 5, Nays 0. *( #9) EXTEND COMPREHENSIVE PLAN COMPLETION DATE - RESOLUTION NO. 4325 Kelley moved, Peterson seconded, to approve and adopt RESOLUTION NO. 4325 a Resolution Requesting Extension of the Due Date to December 31, 1999, for Review of the City of Orono Comprehensive Plan for Consistency with Amended Metropolitan Council Policy Plans. VOTE: Ayes 5, Nays 0. 13 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 MAYOR/COUNCIL REPORT • ( #10) PROCLAMATION - NATIONAL NIGHT OUT - RESOLUTION NO. 4326 Peterson stated she would like to encourage all of the City Council members to attend the National Night Out sponsored by the North Tonka Crime Preventation Coalition and the Orono Police Department being held at Nelson Beach in Long Lake and Rick's Super Valu on Tuesday, August 3, 1999, 6:00 to 9:00 p.m. Peterson moved, Sansevere seconded, to approve and adopt RESOLUTION NO. 4326, A Resolution Proclaiming Tuesday, August 3, 1999, as National Night Out. VOTE: Ayes 5, Nays 0. Mayor Jabbour stated he recently had a meeting with the Mayor of Long Lake who indicated that the Long Lake City Council reviews the minutes of the Orono City Council. Jabbour commented that Mayor Bash was questioning why Orono was discussing an intersection on Highway 12 across from the Service 800 building without involving Long Lake when half of the intersection lies within Long Lake. Jabbour indicated to Mayor Bash that the City of Orono has been very cognizant of the interests of Long lake regarding this intersection. Mayor Jabbour stated that a wrong impression may have been left after the Fox Ridge public hearing with some of Orono's residents regarding hookup to City sewer. Jabbour stated that • the City needs to look at whether some of the property owners along the proposed route will be able to hook up and how the costs will be apportioned to each resident. Jabbour indicated that the City should also look at the possibility of increasing the size of the pipe to accommodate additional properties. Kelley inquired whether the Fox Ridge project will be subsidized by the City. Mayor Jabbour indicated that it will not be. Kelley commented that he does have some concerns about assessing the entire cost of this project to the residents on Fox Ridge when other residents may be able to connect up to City sewer on these other streets. Mayor Jabbour suggested that perhaps City Staff review the policy regarding assessments and how they are allocated, noting that the costs may increase for this project if the size of the pipe is increased. Jabbour suggested that a work session be scheduled to discuss this item further. Mayor Jabbour inquired why the Stubbs Bay Dock application was not before the City Council tonight. Moorse stated it was his understanding that the Planning Commission wanted to have the • 14 n U ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 (Mayor /Council Report, Continued) application reviewed by the Parks Commission. Mayor Jabbour commented that some action should be taken to curb the number of accidents that are occurring in the area Big Island. Kelley stated Council Member Peterson and himself attended a meeting regarding the Long Lake Fire station, noting that they need to move ahead to select an architect so they can proceed with a design process. Kelley commented that the City of Long Lake has not been reimbursed by Mn/DOT for other consulting work that has been done. Moorse stated that Joe Lynch has indicated that they are not sure whether a cooperative agreement with Mn/DOT is required, which needs to be worked out. Mayor Jabbour stated he had suggested that the Fire Department look at ABC Trusses as a possible fire station. Kelley stated that the exact location for a new fire station has not been determined. is Mayor Jabbour stated that the City of Orono needs to look at increasing City Staffs pay, noting that the City of Orono has not kept up with other cities. 0 ENGINEER REPORT *( #11) STUBBS BAY ROAD PROJECT - Mn/DOT COOPERATIVE AGREEMENT RESOLUTION NO. 4327 Kelley moved, Peterson seconded, to approve and adopt RESOLUTION NO. 4327, a Resolution Authorizing the City of Orono to Approve Mn/Dot Cooperative Agreement for Stubbs Bay Road Closure Project. VOTE: Ayes 5, Nays 0. *( #12) REQUEST FOR PAYMENT - ST. EDWARD'S CHURCH SEWER AND WATER MAIN Kelley moved, Peterson seconded, to approve Request for Payment for Installation of Sewer and Water Service to St. Edward's Church in the amount of $11,911.00 to S. M. Hentges & Sons, Inc., with the Church to be billed for this work. VOTE: Ayes 5, Nays 0. 15 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 *( 913) REQUEST FOR PAYMENT #4 - SHORELINE DRIVE/HERITAGE SANITARY SEWER PROJECT Kelley moved, Peterson seconded, to approve Request for Payment #4, Heritage/ Shoreline Sanitary Sewer Project to G.L. Contracting in the amount of $11,099.33. VOTE: Ayes 5, Nays 0. CITY ADMINISTRATOR'S REPORT ( #14) AMENDMENT TO THE CITY'S PAY SCHEDULE Moorse stated that an adjustment to the City's pay schedule as it relates to the building inspector was recommended to enable the pay range to more closely match the market pay level. However, in discussing this recommendation, it appears that this is not the appropriate action, and that the City should maintain the position at its current level in the pay schedule and authorize a market adjustment that enables the position to be paid at the Level 8 pay range. Moorse indicated that the City of Orono has kept up with the cost of living, but that other cities are generally higher. Kelley inquired whether this reflects the industry standard. Moorse stated the increase is reflective of what other cities are paying. Flint moved, Sansevere seconded, to authorize a market adjustment for the Building Inspector position to be paid at the Level 8 pay range. VOTE: Ayes 5, Nays 0. *( #15) APPOINTMENT OF ADMINISTRATIVE SUPPORT ASSISTANT Kelley moved, Peterson seconded, to approve the appointment of Heidi Berry to the position of Administrative Support Assistant at the Level 4, Step 1 pay rate of $12.79 per hour, effective July 19, 1999. VOTE: Ayes 5, Nays 0. *( #16) APPOINTMENT OF ON -SITE SEPTIC SYSTEM INSPECTOR Kelley moved, Peterson seconded, to approve the appointment of Christopher Pence to the position of On -Site Septic Inspector at the Level 6, Step 1 salary of $30,851.00, effective August 9, 1999. VOTE: Ayes 5, Nays 0. 16 0 0 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26, 1999 0 *( #17) APPOINTMENT OF BUILDING INSPECTOR E Kelley moved, Peterson seconded, to approve the appointment of Marc Davis to the position of Building Inspector at the Level 8. Step 2, pay rate of $18.24 per hour, effective August 2, 1999. VOTE: Ayes 5, Nays 0. *( 918) PAYMENT REQUEST - HDR ENGINEERING, INC. - HIGHWAY 12 NOISE/ VIBRATION STUDY Kelley moved, Peterson seconded, to approve the payment of 75% or $15,000 of the total noise /vibration study cost to HDR Engineer, Inc. VOTE: Ayes 5, Nays 0. ( #19) FIRE INSPECTION SERVICE OPTIONS Moorse stated the City of Orono would like to hire an individual to act as a fire inspector. The City has completed an RFP process and has selected William Meyer, who currently provides fire inspection services to the City of Wayzata. Moorse stated that due to some issues regarding liability insurance coverage, it was suggested that it may be easier to hire Mr. Meyer as part-time employee of the City, rather than contracting for his services through the City of Wayzata. Moorse stated that the City Council could direct that City Staff continue to work with the City of Wayzata regarding the employment of Mr. Meyer, or they could direct City Staff to proceed with hiring Mr. Meyer as a part-time employee. Mayor Jabbour commented that the City of Orono is in need of a fire inspector. Kelley inquired whether his hours would be limited in some fashion. Moorse stated that the City needs him to inspect all the industrial buildings as well as all the marinas. This does not require substantial hours. Sansevere suggested that a report be submitted every month or two regarding the number of hours. Kelley commented that his services will be needed especially if the two cities are consolidated. Sansevere moved, Kelley seconded, to authorize hiring of William Meyer to a temporary part -time Fire Inspector position for a six -month period effective July 27, 1999, at a pay rate of $22.00 per hour with no benefits. VOTE: Ayes 5, Nays 0. 17 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 26,1999 CITY ATTORNEY'S REPORT None *( #20) LICENSES None *( #21) BILLS Kelley moved, Peterson seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. Sansevere requested that City Staff review the allocation of funds to the Anoka County Sheriffs Office in the amount of $200.00. ADJOURNMENT Jabbour moved, Peterson seconded, to adjourn the meeting at 10:26 p.m. Gabriel Jabbour, Mayor 18 ATTEST: l , '/'1L. z z, 1 A- W5rr�,(e� Q��?cfy T :—'^ Q T I City Clerk • E 0