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HomeMy WebLinkAbout10-10-2011 Council MinutesMINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 • 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above - mentioned date with the following members present: Mayor Lili Tod McMillan and Council Members Cynthia Bremer, Doug Franchot, Aaron Printup, and David Rahn. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, City Clerk Lin Vee, Assistant City Administrator of Long -Term Planning Michael Gaffron, Planning Coordinator Melanie Curtis, City Attorney Soren Mattick, City Engineer Darren Amundsen, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA Item Nos. 4, 6, 9, 10, 11, and 12 were added to the Consent Agenda. McMillan noted that the resolution for Item No. 4, Application #11 -3521, has removal of Item F per Staff's recommendation. Franchot moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. • APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING OF SEPTEMBER 26, 2011 Franchot moved, Printup seconded, to approve the minutes of the Orono City Council meeting of September 26, 2011, as submitted. VOTE: Ayes 5, Nays 0.. PRESENTATION 3a. DONATION GARDEN - LIZZ LEVANG Lizz Levang addressed the Orono City Council regarding the donation garden that was developed this year as a partnership between the Cities of Long Lake and Orono. The group secured a license from the City and they were able to start planting in June. The recipients of the produce are WeCAN, Gillespie Center, Orono Woods Senior Housing, Long Lake Assisted Living Facility, the Maple Plain Food Shelf, and IOCP. The volunteers were an essential part of the success, and a number of people from Long Lake, Orono, and Maple Plain helped with the garden. In the future they hope to involve the Girl Scouts, Boy Scouts, Eagle Scouts, Calvin Presbyterian members, and WeCAN. The group had a little difficulty this year lining up volunteers due to the lateness of getting the garden approved. 40 In terms of volunteer hours, the group met every Sunday for 17 weeks, they harvested twice weekly during the harvest season, and they logged roughly 469 volunteer hours. They were able to secure a number of donations from various businesses and individuals and they planted carrots, beets, cauliflower, Page 1 of 13 0 r'�, i -� MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (3a. DONATION GARDEN- LIZZLEVANG, Continued) eggplant, cabbage, tomatoes, cucumbers, squash, zucchini, beans, peppers, watermelon, onions, flowers, and some herbs. The soil ended up being mostly clay and the volunteers spent a number of hours and money attempting to remedy the soil. In addition, some of the debris from the construction of the fire hall was left on the site and needed to be removed. A fence was erected surrounding the entire perimeter about halfway through the season and they planted approximately an 80'x 80' garden. The recipients were very pleased with the fresh produce. The flowers were given to the senior citizen center. The total amount of produce harvested was 1,699.95 pounds. Levang stated in the future the group hopes to be able to plant a garden that is 100'x 100', expand the agreement to a five year license, expand the number of recipients, and provide some teaching opportunities for young children. C] April Wysocki noted her name is on the license with the City, and that she would request the Council to consider entering into a five -year contract with the stipulation that if anyone comes forward to purchase the property, that the group be given a 90 -day notice to vacate between the months of January and July. Wysocki indicated she would also like the Council to consider allowing them to have a bench that is not fastened to the ground so it can be removed easily to accommodate senior citizens. The size of the bench is not that important and their group would be willing to purchase it. They would like the fencing • structure to remain each year rather than having to erect it and remove it each year. Currently the fencing on the north and south has been rolled back but the posts are still in the ground. Wysocki stated they would also like to do some experimental gardening in the southeast corner, which is a very wet portion of the garden. They would like to place a couple of hay bales there to grow potatoes and tomatoes. Wysocki noted that the agreement contains a clause restricting raised beds, but that there is a company in the area called Little Acres which sells a structure that is three foot by four foot structure that they would like to utilize. Often Brothers has said that area would be perfect to show people alternative ways to grow crops in different types of conditions. McMillan requested the other volunteers stand so they can be acknowledged for their hard work. McMillan commented the work of the volunteers has been tremendous. McMillan thanked the City of Long Lake for supplying the water to the garden. With a longer -term contract, the group would be able to invest in a spigot that is located closer to the garden. Rahn commented that the garden is impressive and that he is glad everything worked out. Printup stated they did not initially anticipate that amount of produce. Printup recommended the City Attorney review the license agreement and incorporate the requests of the group. Mattick stated he would likely change the license to a rental agreement with an explanation of how the • land would be used going into the future that can be presented to the group. Mattick requested a list of the items the group would like incorporated to be submitted to him. Page 2 of 13 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (3a. DONATION GARDEN- LIZZ LEVANG, Continued) Bremer commented she likes the 90 -day caveat if the property were to be sold. Wysocki requested if there is a rental agreement, that the City consider a $1 per year rental fee. The water usage ended up being $32.00. Wysocki indicated she would be able to provide the list of items in the next couple of days. The City Council took no formal action on this item. 3b. NAVARRE - JEANNE ENGLUND Jeanne Englund stated this is a follow -up inquiry of the area to the 2008 reinvestment vision developed by the City. On September 1" a letter was mailed to Navarre businesses and interested residents to see whether things have changed in the community and whether they are happy with the progress being made in the area. One of the overwhelming concerns mentioned was that the businesses cannot afford increased property taxes. There are a number of conflicting priorities for individuals, but the residents feel it is possible to make some definite changes. Some ideas include adding more sidewalks, improving the visibility of city signs, regular cleanup projects, improving the concrete triangles at the intersection of County Roads 15 • and 19, permanent sidewalk planters with sustainable shrubs and poles. Englund stated she has been rewarded in this effort by meeting her neighbors and other residents. Englund indicated she would like to see the City have some long -term goals established for the Navarre area. McMillan noted she will distribute the photographs supplied by Ms. Englund to the other council members. Frank Massarano indicated he acquired a building near the dental office and across from the Freshwater facility last year and has undertaken some improvements to the building. Massarano indicated he would like to have such a committee in the Navarre area to allow them to get to know the residents in the area and to see what type of funds are available for improvements. Massarano submitted a before and after brochure on the building to the City Council. Ralph Kempf, 3675 Togo Road, stated he has spoken with Jeanne Englund about Navarre on a couple of occasions and helped provide some history of the improvements in the area. Kempf indicated on the overhead is Concept A from the 2006 reinvestment vision and that it contains a number of wonderful ideas for the Navarre area. All of the proposed amenities are good but that the bottom line is no one is willing to fund this type of project either in 2006 or currently. Kempf commented it is unlikely these improvements will be made in the near future given the lack of funding but that it should be kept in mind as a long -term investment and vision for the area. Kempf stated one of the items the residents were interested in was pedestrian trails and safety, which this plan accomplishes. Currently the intersection is designed exclusively for vehicles and contains all pavement and the stoplights are an impediment to traffic.. Kempf stated Concept A includes pedestrian friendly amenities and recommended that this plan be kept in mind going forward. Page 3 of 13 M MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. • 3b. NAVARRE - JEANNE ENGL UND McMillan stated tonight she would like to get a process developed for the City to address the Navarre area. Kempf suggested the City take an incremental approach to the Navarre area and pick one or two items that can be accomplished in the near future. Kempf reco=ended the City consider finishing the connection between the trail and the parking lot, which would help improve the business area. McMillan stated she would like the City Council to discuss how to put a process in place to look at the Navarre area and develop a more detailed list of ideas. McMillan indicated she would like to try to keep the process in house and then look for input from the residents once some definite goals are identified. Rahn stated it would be interesting to know how many improvements the City can move forward with without having to partner with the County. Rahn noted the sidewalks and crosswalks are more of a ' county project but that he would be willing to look at some smaller projects that can be undertaken by the City depending on the funding. McMillan stated the City can do some small beautification projects that does not involve much money. Printup stated in his view the Council has a good foundation to start with and a couple of people to go to for input. • McMillan noted she has not had an opportunity to read the information presented by Jeanne Englund yet and that Staff should also review the information. Franchot commented he has been looking at different ways to improve the Navarre area and that he would be in favor of looking at different options for moving forward. Franchot stated in his view Concept A is a good idea but that the history has shown a lack of funds. Franchot stated the City should move forward and keep the local residents involved early in the process. McMillan commented she is excited about the grassroots involvement of some of the citizens and that she prefers to speak with the residents about these types of projects. Bremer noted she was a long -term resident of the Navarre area until a few years ago but that she still likes to shop in the area. Bremer stated in her view the speed limit in the area is rather high and that until you get out of your car and walk around, you don't realize all the improvements that can be made. Bremer stated the City can start small and identify some of the larger improvements that can be completed in the longer term. Bremer stated there are some really reasonable things such as banners, planters, sidewalk maintenance, and repainting the city parking lot that would help improve the appearance of the area, which would also give the residents the impression that the City feels the area is worth improving and might prompt some of the residents to also get involved. McMillan recommended Staff be given some time to look at the information and develop some recommendations for improvements the City can undertake. The City Council took no formal action on this item. Page 4 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 • 7:00 o'clock p.m. LMCD REPORT - ANDREW McDERMOTT, REPRESENTATIVE Andrew McDermott reported the LMCD had a discussion with the Lake Minnetonka Conservation District, the Lake Minnetonka Association, and the Minnehaha Creek Watershed District. Eric Evenson will be addressing the City Council at its next council meeting. McDermott indicated another big discussion at the last meeting was regarding the capsized harvester. At this point the LMCD can take $30,000 if the harvester is not replaced or $60,000 if they would like to purchase a new harvester. The LMCD would need to contribute another $60,000 towards that to buy a new harvester. There is some disagreement among the board members on whether the harvesting should continue. McDermott indicated he is recommending that the LMCD look at all the options, including harvesting, to see what else can be done. The LMCD has 180 days to make a decision. Rahn asked how large the fleet of harvesters is currently. McDermott indicated the LMCD now has three harvesters and that the oldest harvester capsized. McDermott commented that chemical treatment is good to a point but it would cost $1.2 million to treat everything that they currently harvest. The harvesting program costs about $100,000. McDermott noted the LMCD is not a taxing authority and its funds are limited. McMillan noted the donation garden received a truckload full of LMCD harvested milfoil this year and • that there are other gardeners who are interested in obtaining milfoil. Bremer asked what the current water level is of the lake. McDermott indicated the lake is down a foot and a half from the spring and is still dropping due to the lack of rain. The dam is currently shut. McMillan asked whether they are expecting zebra mussels to be found on people's docks this year. McDermott indicated they have had some reports of people finding some on their docks but they do not yet have a definitive idea on how fast they will spread. McDermott stated it is anticipated it will take three to four years before they take serious hold of the lake. McMillan asked whether the exotics task force will be discussing the watershed proposal at the next LMCD meeting. McDermott indicated he is not aware if that will be discussed at the next LMCD meeting. McDermott stated the task force has indicated that the next big push will be Christmas Lake but their plans reflect Lake Minnetonka at this point. PLANNING COMMISSION COMMENTS - LIZZ LEVANG, REPRESENTATIVE Lizz Levang stated at the next meeting the Planning Commission will be looking at three different • applications. Levang indicated she will be available for questions tonight. Page 5 of 13 MINUTES OF THE ORONO CITY COUNCIL, MEETING Monday, October 10, 2011 7:00 o'clock p.m. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *4. #11 -3521 TAMI HELMER, 313 CASCO CIRCLE, VARIANCES - RESOLUTION NO. 6081 Franchot moved, Printup seconded, to adopt RESOLUTION NO. 6081, a Resolution Granting Variances to Municipal Zoning Code Sections 78- 1279(6) and 78 -1288, for the property located at 3131 Casco Circle. VOTE: Ayes 5, Nays 0. *5. #11 -3524 ROGER AND MEGAN REMARK, 141 CHEVY CHASE DRIVE - VARIANCE - RESOLUTION NO. 6082 Franchot moved, Printup seconded, to adopt RESOLUTION NO. 6082, a Resolution Granting a Variance to Municipal Zoning Code Section 78- 1608(2) for the property located at 141 Chevy Chase Drive. VOTE: Ayes 5, Nays 0. • *6. #11 -3525 BCD, INC., ON BEHALF OF STEVE AND SARA ZAWOYSKI, 724 • TONKAWA ROAD - VARIANCES - RESOLUTION NO. 6083 Franchot moved, Printup seconded, to adopt RESOLUTION NO. 6083, a Resolution Granting Variances to Municipal Zoning Code Sections 78 -330, 78 -1288, and 78 -1435, for the property located at 724 Tonkawa Road. VOTE: Ayes 5, Nays 0. 7. #11 -3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE - PRELIMINARY PLAT Curtis stated the applicant is proposing to combine and plat the existing six individual vacant lots south of 1545 Maple Place into three lots. Each of the existing six lots is 50 feet wide and has 9,000 square feet in area where 21,780 square feet and 100 feet of width is required within the LR -1C zoning district. The applicant is requesting to combine lots to create three lots with 100 feet in width and 18,000 square feet in area. The remaining 1545 Maple Place lot is 50 feet in width and 9,000 square feet in area. The remaining home and buildings are proposed.to be removed and that lot is also proposed to be redeveloped. The applicant's property is located at the lowest point in the neighborhood drainage area, resulting in a need for the applicant to address not only the storm water from their development, but additionally the storm water from the adjacent 11 plus acre drainage area. The applicant's current proposal includes the creation of a grassed swale across all three of their lots which will provide storm water storage and a mechanism to move the water over the ground and off the property to the east. This solution would also require installation of a new system of underground pipes to move the water from the subject property north where it would discharge near the right -of -way upon which Sandy Beach is located. Staff views this application as an opportunity to proactively address an existing unsolved storm water issue. A storm water pond is identified in the Surface Water Management Plan. The City will collect Page 6 of 13 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (7. #11 -3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE, Continued) $6,185.95 in storm water drainage trunk fees with this plat. The applicant proposes to conduct the grading work to create the storage swale on their property at their expense to accommodate the regional storm water levels. The additional off -site work can possibly be performed by the City's Public Works staff at a reasonable cost to the City. The money to fund this project can be pulled from the Storm Water Fund, which is collected from the storm water drainage trunk fees and the quarterly storm water utility fee. The applicant will grant an easement over the storage swale which could possibly be an extension of the required drainage and utility easements with the plat. It is Staff's recommendation that the City maintain the storage swale which would entail mowing two to three times per year, inspections for sediment levels and sediment removal as necessary, possibly every five years. Requiring installation of signage to demark the easement boundary is also a consideration. The applicants have not yet submitted a permit application to the MCWD. Staff has requested the applicant contact the MCWD to determine what requirements, if any, they will place on this plat, because it is unclear whether their requirements will change the grading plan. Based on Staffs understanding of their rules, there is a potential the MCWD may require storm water management practices or facilities which could cause changes to this currently proposed grading and site plan. For this reason Staff is not comfortable in granting preliminary plat approval until it can be confirmed that any MCWD requirements • will not change this plan. Basement types may be limited due to the proximity of the water table. The applicant is proposing to establish building pad elevations with the plat. This would allow homes to be constructed on the sites using the newly established grade as "existing" grade for purposes of building height calculation. Their plan reflects look -out basements resulting in first floor elevations approximately five to nine feet above the road. Additionally, these elevations appear to create driveways which approach 10 percent grades. The applicant is amendable to working with the City toward a solution to the storm water issues. In addition to MCWD approval, the current plans may require slight modification to achieve the desired results. Staff recommends approval of the preliminary plat based on the recommendations in the state statute regarding lot area and width, contingent on reaching a mutually beneficial resolution to the storm water issues. Rahn asked if there are no new requirements by the MCWD whether Staff is okay with the application. Curtis indicated Staff does have some minimal changes to the grading plan and that the applicant has indicated he is amenable to working with Staff. McMillan asked how much fill would need to be brought in for the building pads. Curtis indicated she is not sure at this time how much fill would be required. • McMillan asked how deep the storm water ponds would be. Curtis indicated they would be grassy swales and the majority of the time they would be dry. Page 7 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (7. #11 -3526 3515 CAPITAL PARTNERS, LLC,1545 MAPLE PLACE, Continued) Amundsen stated the intent is for them to remain dry the majority of the time and that the swale would likely be three to four feet deep at the most. McMillan asked whether they would require any type of buffer. Curtis indicated they would not be considered a wetland and as such would not require a buffer. Rahn questioned whether the drainage plan would still be accurate without the input from the MCWD. Curtis stated Staff is unsure whether the storm water treatment will be a requirement. Jerry Sather, Applicant, stated they will be meeting tomorrow afternoon with the Watershed District and that after tomorrow they will have more clarity on what they require. McMillan asked what amount of fill will be required. Sather indicated the amount of fill is minimal and that they anticipate moving the dirt around on the site rather than importing it. • Rahn asked if the properties will be prepped now or as the properties are sold. • Sather indicated it will be done as the properties are sold. Sather noted the grade of the driveways will be a maximum of 10 percent and that they will be working with a ratio between the garage and the setback. McMillan asked how wide the lot will be that has the existing house. Curtis indicated it is 50 feet in width and 9,000 square feet in area. McMillan asked if the house will stay. Curtis indicated to her understanding the plan is for the house to be removed and that the structures that encroach over the lot line would be required to be removed. McMillan asked if the current house meets the setback requirements of the new lot line. Curtis noted it is an existing, nonconforming structure. Mattick pointed out there will not be a new lot line for that lot. Rahn asked who owns the structure that crosses the lot line. Curtis indicated it is a garage and that it is in common ownership. Rahn commented it was his understanding that all the structures would be removed. • Curtis indicated to her understanding they will all be removed. Page 8 of 13 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (7. #I1 -3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE, Continued) Bremer noted that Mayor McMillan was questioning whether the setbacks would be met if the house remained. Rahn asked whether they would require variances since the lot is substandard. Mattick stated they would not require a lot area variance but that they may require some setback variances. Mattick stated based on the lot size, that lot would still be buildable. Curtis noted the side lot setback is 10 feet. Printup stated he is uncomfortable with approving the plan tonight without hearing back from the Watershed District and any possible changes to the grading plan that may be required. Rahn asked if the applicant is in a hurry to develop this property. Sather indicated they have not received a good clarification from the Watershed District, but noted they are in the process of closing on the property and that they would like to get approval prior to purchase. Rahn stated whether it would affect their planning process if this was approved at the next council meeting. Sather indicated it would. Franchot noted this is a preliminary plat approval and that the Council would be able to review it again at the time they request final plat approval. Mattick stated that is correct but that typically the Council requires the application to be largely in compliance with preliminary plat approval. Bremer stated she would be fine approving the application subject to the applicant receiving approval from the Watershed District. Curtis stated Staff can bring the preliminary plat resolution back before the City Council and then schedule the final plat for another meeting; or if clear direction is given at tonight's meeting for the final plat request, and if all the requirements are met, then the Council could vote on both the preliminary and final plat at the next Council meeting. Rahn asked if there are no changes whether it would be brought back for final plat approval. Curtis stated there would be a preliminary plat resolution and a final plat resolution. Mattick stated it is not uncommon to combine preliminary and final plat approval. . Bremer moved, Franchot seconded, Application #11 -3526, 3515 Capital Partners, LLC, 1545 Maple Place, to direct Staff to draft approval resolutions for both preliminary and final plat subject to the applicant receiving approval by the Minnehaha Creek Watershed District and provided that the Page 9 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (7. #11 -3526 3515 CAPITAL PARTNERS, LLC,1545 MAPLE PLACE, Continued) MCWD does not have any requirements for storm water management facilities that conflict with the currently proposed site and grading plan. McMillan noted there was a fair amount of public comment at the Planning Commission and asked whether there is anyone in the audience that would like to speak on this application. There were no public comments regarding this application. VOTE: Ayes 5, Nays 0. CITY ENGINEER'S REPORT 8. ORONO ORCHARD ROAD FEASIBILITY REPORT Amundsen noted in 2006 the City completed a pavement management report and at that time Orono Orchard Road was identified as a road that would require reconstruction. In 2009 a CIP was completed for all the city roads and infrastructure. In the CIP Orono Orchard Road was slated for reconstruction in 2012. In December of 2010 the City bonded for a street project, and in August of 2011, the City and the Metropolitan Council finalized the agreement on this road. Amundsen indicated there is an existing 18 -inch force main on the west side of the road. This plan will locate the same type of pipe on the east side of the road. The road reconstruction will start at County Road 15 and will go slightly across the border into Long Lake at the north end. The City is not looking at any major improvements to the storm sewer and will be replacing what is existing. Amundsen illustrated the existing Metropolitan Council lift station on the road, which connects into another force main on the south side of County Road 15. Both the City project and the Metropolitan Council project will have force main work on the north and south ends. McMillan noted that the force main takes all the sewage from Long lake, Maple Plain and the southern side of Medina, which is why the force main is so big. Amundsen pointed out that there will be a twin manhole on the other side of the road and that they will attempt to keep those out of the wheel path of the vehicles. Amundsen stated currently this is an estimate of the street based on the City's maps. Amundsen commented he is aware of people's desires to keep this a rural area but that there are some drainage issues that will need to be addressed. In order to address that, there will be some small bituminous curbs placed on the road. Amundsen noted the heavier dashed lines depict the anticipated location of those curbs. The width of the roadway will not be widened. • Amundsen stated coordination with other government entities will be required on the force main project between the Hennepin County Transportation Department, the Hennepin County Regional Rail Authority, the Minnesota DNR on the Luce Line Trail, and the City of Long Lake. • As it relates to the costs, the City and the Metropolitan Council will be sharing in the costs of the project. Orono's share amounts to $1,226,717 and the Metropolitan Council's share is $2,101,847. A number of Page 10 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 • 7:00 o'clock p.m. (8. ORONO ORCHARD ROAD FEASIBILITYREPORT, Continued) unknowns are associated with the Metropolitan Council's portion of the project but those costs will be borne by them and not the City. A neighborhood meeting will be held on October 18th from 5:00 to 7:00 p.m. at City Hall. Orono residents directly affected by the project have been notified by mail of this meeting. The final feasibility report will be brought back before the Council on October 24`". Final design of the project will be completed in February. Rahn asked whether anything on the schedule could be compressed in order for the bid date to be moved up. Amundsen indicated the preliminary survey work could be started prior to completion of the feasibility study. Rahn commented if there is anything that can be done to move the bid date up, it should be attempted. Amundsen noted traditionally the feasibility report is completed prior to any preliminary survey work being started but that they can start on that sooner if the Council so desires. • Printup and McMillan concurred that starting the preliminary survey work would be a good idea. Franchot asked whether there has been any discussion about the trail and safety for the pedestrians as it crosses over the roadway. is McMillan commented at one point they discussed moving the trail north. Franchot stated he wasn't sure whether that should be considered now or whether it has already been determined that there is nothing that can be done. McMillan asked whether the pork chop would be removed. Amundsen stated there is no intent to go that far into the county road and that they are going to stop with the pipe work north of the trail and then go under the trail and the county road. Amundsen noted again that the public meeting is scheduled for 5:00 p.m. next Tuesday, October 18th. There will be a short presentation at 5:30 p.m. and he will be available for questions following the presentation. McMillan asked whether the road would be striped. Amundsen indicated the traffic levels do not require striping. The City Council took no formal action on this item. Page 11 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. • MAYOR/COUNCIL REPORT Rahn thanked Don DeBeare for finalizing the heat cables on the city buildings and added that one of the imperatives of the City should be to properly maintain their buildings. McMillan noted there were a couple of open houses this weekend in the community. The Minnetonka Center for the Arts held an open house and the Long Lake Fire Department had their Kids Day this past Saturday. In addition, the Western Hennepin Pioneer Museum had the dedication of their new storage facility. McMillan commented the exhibits were fascinating. McMillan noted the Lurton Park dedication is scheduled for October 29"'. The park is located at the corner of Old Highway 12 and County Road 6 and the opening ceremony for the new park will be at 10:00 a.m. on Saturday. CITY ADMINISTRATOR'S REPORT *9. HEAT CABLES - CITY HALL AND PUBLIC WORKS ROOFS Franchot moved, Printup seconded, to approve the quote from Allstar Electric in the amount of $8,032.00 to install heat cables on the roofs of City Hall and the Public Works Building. VOTE: Ayes 5, Nays 0. • *10. CRYSTAL BAY PARK EQUIPMENT REPLACEMENT - GRANT APPLICATION - RESOLUTION NO. 6084 Franchot moved, Printup seconded, to adopt RESOLUTION NO. 6084, a Resolution Authorizing Filing of Application and Execution of Agreement to Develop and Improve Recreation Facilities Under the Provisions of the Hennepin Youth Sports Program. VOTE: Ayes 5, Nays 0. *11. REPLACE SQL SERVER Franchot moved, Printup seconded, to approve the purchase of a new Sql server from LOGIS in the amount of $4,368.70 with additional setup estimated to be $1,536.00. VOTE: Ayes 5, Nays 0. *12. SET DATE FOR LURTON PARK DEDICATION Franchot moved, Printup seconded, to establish Saturday, October 29, 2011, at 10:00 a.m., for the dedication of Lurton Park. VOTE: Ayes 5, Nays 0. 13. ENGINEERING SERVICES RFP Loftus reported nine proposals were received for the engineering services RFP and that she would recommend that number be reduced to three or four firms for interviews. Loftus suggested that Council determine who should be invited to interview with the City Council and discuss the timeline for interviewing the various engineering firms. • McMillan stated it was the consensus to have the interviews scheduled for the month of November during Council work sessions. Page 12 of 13 • • • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 10, 2011 7:00 o'clock p.m. (13. ENGINEERING SERVICES RFP, Continued) Rahn moved, Printup seconded, to schedule interviews with Bolton and Menk, Bonestroo /Stantec, Focus, and WSB for November 14th and November 28th. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT None *14. LICENSES & PERMITS There were no licenses or permits. *15. BILLS Franchot moved, Printup seconded, to approve payment of the All Funds account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Bremer moved, Franchot seconded, to adjourn the Orono City Council meeting at 8:27 p.m. VOTE: Ayes 5, Nays 0. ATTEST: X., 1, � ./ //� Linda S. Vee, City Clerk io, - �Mg Lili Tod McMillan, Mayor Page 13 of 13