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HomeMy WebLinkAbout06-14-2010 Council Minutes• is • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. ROLL The Orono City Council met on the above - mentioned date with the following members present: Mayor James White, Council Members Jim Murphy, Lili McMillan, Cynthia Bremer, and Doug Franchot. Representing Staff were City Administrator Jessica Loftus, City Clerk Lin Vee, Assistant City Administrator of Long -Term Strategic Planning Mike Gaffron, Planning and Zoning Coordinator Melanie Curtis, Planner Evelyn Turner, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor James White called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA Item No. 6 was removed from the Regular Agenda and Item No. 16 was added to the Regular Agenda. Item Nos. 5, 7 through 15, and 17 were added to the Consent Agenda. Murphy moved, Bremer seconded, to approve the changes to the Regular Council Agenda and to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR CITY COUNCIL MEETING OF MAY 24, 2010 Murphy moved, Bremer seconded, to approve the minutes of the Orono City Council meeting of May 24, 2010, as submitted. VOTE: Ayes 5, Nays 0. *3. COUNCIL WORK SESSION OF MAY 25, 2010 Murphy moved, Bremer seconded, to approve the minutes of the Orono City Council Work Session of May 25, 2010, as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION 4. INFRASEEK SOFTWARE DEMONSTRATION — BONESTROO Hart Gilchrist, Bonestroo, addressed the City Council on the development of the Infraseek program, which is an online, GIS -based web mapping application. Gilchrist gave a live demonstration of the application development. Gilchrist indicated the application is a map based information retrieval system and is somewhat similar to Google Maps. Infraseek is different from Google Maps in the sense that you have different layers that can be turned on to highlight different sections of the City. One module of the application contains parcel information, which is intended to show specific parcels, information regarding the owner of the property, PAGE 1 of 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. (4. INFRASEEK SOFTWARE DEMONSTRATION— BONESTROO, Continued) tax payer information, and general information about the property. Gilchrist noted they obtain the information from Hennepin County. White asked whether bordering parcels in adjacent cities can be highlighted. Gilchrist stated that they are able to highlight some of the bordering parcels based on the information obtained from Hennepin County, but that a data agreement needs to be entered into between the neighboring cities in order to obtain additional information on specific parcels in another community. Gilchrist indicated there are databases behind the maps. The databases allow Staff to store information and search for information. Staff will be able to type in a name and it will list all of the individuals with that name throughout the city. Another feature in the parcel module is that it links directly into - Google Maps. Since it is a web -based operation, other information can be added. Another module of the application focuses on infrastructure information and depicts all the various utilities maintained by the City. A third module contains the as -built plans for the City as well as maps for the infrastructure of the City. Gilchrist noted this information can be updated on a periodic basis. Kellogg noted this information can be accessed on a laptop out in the field by the Public Works Department. • Gilchrist commented a potential future addition to the application would be the various easements • throughout the City. Information on the storm sewer system is also a future potential add on. A module will also be added in the near future to allow access to information contained on permits issued by the City. Murphy asked who would update the information and how often that would occur. Gilchrist stated the parcels would be updated quarterly and that the other modules will likely be updated monthly. City Staff will be updating the property information._ The utility information will be updated on a yearly basis. Murphy asked if, once construction season starts, when a permit is granted, whether that information will be added. Curtis stated Staff will have access to that with this system. The City Council took no formal action on this item. PLANNING COMMISSION COMMENTS — DENISE LESKINEN, REPRESENTATIVE Leskinen stated she had nothing to report but would be available for questions. C] PAGE 2 of 7 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. PUBLIC COMMENTS Sean Foy, 3345 Crystal Bay Road, stated he has resided on this property for approximately one year and that he has noticed there is a problem with through traffic utilizing Crystal Bay Road to access the Lafayette Club and people traveling to County Road 19. As a result of that, there is an immense amount of traffic on a very narrow road that also has some on -street parking. The houses are close to the road. Foy stated he would like the City to do something about the speed and the traffic and that he would ask the City Council to vacate the right -of -way on that road and allow it to be turned into a private road, which would allow the residents to create an association and maintain it. Foy indicated he has spoken to the majority of the residents who live on the street and there is overwhelming support to do something to. address the problem. Another option would be to construct speed bumps. Foy commented that the traffic is basically in their front yards given the close proximity of the houses to the streets and that one of the residents recently has sold their residence due to the traffic issues. White recommended Staff take this issue under advisement and create a list of options to address this situation. Theresa Hofer, 3339 Crystal Bay Road, indicated she has resided in this area for 14 years and that the street was designed back in the early 1900s and the homes were cabins. The street currently is not designed for the amount of traffic that it is presently experiencing. In addition, the street divides the lots somewhat in half and that the street is included in their hardcover calculations. Some of the houses are • located 15 feet from the street. The amount of traffic poses a safety risk for the young children and animals in the neighborhood. L� McMillan asked if the street is busier at different times of the year than others. Foy stated summertime is the busiest, with a large number of people traveling to the LaFayette Club. Hofer indicated the majority of the traffic on the street is from people who do not reside in the area. Foy commented it would also be nice to have a traffic count study conducted. Gaffron stated it technically is a prescriptive right -of -way that the City has maintained for a number of decades even though it does not show up on the plat maps. Gaffron noted it has been the City's practice to discount the area of the pavement from the hardcover calculations and lot area. Franchot noted that Google does not show it as a connector street between Northview and Crystal Bay and that perhaps the answer would be to eliminate that connector street. Foy indicated that Hennepin County shows it as an old county road. Gaffron stated a cul -de -sac would have to be constructed is it were no longer a connector street. PAGE 3 of 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. PLANNING DEPARTMENT REPORT *5. #10 -3459 BARBARA A. HALPER, 3200 NORTH SHORE DRIVE — VARIANCES — RESOLUTION NO. 5938 Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5938, a Resolution Granting Variances to the Orono, Minnesota, City Code Sections 78 -330 and 78 -1288, for the Property Located at 3200 North Shore Drive. VOTE: Ayes 5, Nays 0. *6. #10 -3454 CITY OF ORONO — AMEND CODE SECTION 78 -916 Murphy moved, Bremer seconded, to remove this item from tonight's agenda. VOTE: Aye 5, Nays 0. MAYOR/COUNCIL REPORT Franchot stated to his knowledge the LMCC had a fairly successful work session on Saturday. The preliminary conclusion was that funding a large scale study is not realistic given the fact that the cities would need to fund it and that a more logical approach would be to do a limited market analysis to determine the demand and need for an upgraded system. 0 LJ Franchot noted he has been elected vice chair of the LMCC. McMillan noted she attended the Native Lakeshore Workshop organized by the City where there were • approximately ten people in attendance. A meeting was also held with Lin Vee, Rachel Dodge, herself, and two hauler representatives regarding the organic survey results. Out of the 200 responses that were received, approximately 50 percent were currently participating in the organics recycling program or indicated a desire to do so. McMillan noted the City did receive some grant money for this program that will go through the end of next year. Murphy noted Friday and Saturday, June 19'h and 2001, have been designated Big Island weekend. Tour guides will be available to show the island to the visitors. New maps have been printed and this year's schedule is on the website. Murphy commented that this is a great partnership between the Minnetonka Watershed District, the Minnehaha, and the City. CITY ENGINEER'S REPORT Kellogg noted the City of Orono is an MS-4 community, which means that the City is obligated to obtain an MS4 permit that is regulated through the MPCA. The permit is redone every five years and in 2011 the City will need to go through the repermitting process. One rule that will be implemented in the near future will be to require mapping of all storm sewers and other storm drainage infrastructure. June 1, 2011, is the deadline for the mapping to be completed. Kellogg noted the City's street CIP will be ready for review at the next city council meeting. Weather has hindered work on Casco Point and there are approximately three days of paving remaining on the project. • PAGE 4 of 7 4� • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. *7. APPROVE REHABILITATION OF GRINDER STATION #31 NORTH ARM DRIVE Murphy moved, Bremer seconded, to accept the quotation in the amount of $25,882.50 from Quality Flow Systems, Inc., of New Prague, Minnesota, and to accept the quotation in the amount of $5,385.00 from Electric Resource Contractors of Minneapolis, Minnesota, for upgrade to Grinder Station 31 (994 North Arm Drive). VOTE: Ayes 5; Nays 0.' CITY ADMINISTRATOR'S REPORT *8. DISPOSAL OF POLICE DEPARTMENT SQUAD CAR Murphy moved, Bremer seconded, to authorize the sale of a 2007 Ford Crown Victoria VIN #2FA.HP71W27X133984, and a 2001 Ford Expedition VIN#1FMRU16W81LA98896 with a minimum bid of $4000.00 each through a sealed bid process. If minimum bid is not reached, vehicles will be auctioned through Minneapolis Auto Auction or other similar public auction. VOTE: Ayes 5, Nays 0. *9. RQUEST AUTHORIZATION TO IMPLEMENT SAFE & SOBER PROGRAM — RESOLUTION NO. 5939 Murphy moved, Bremer seconded, to approve City of Orono's participation in the Safe and Sober Program. VOTE: Ayes 5, Nays 0. • Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5939, a Resolution Authorizing Execution of Agreement. VOTE: Ayes 5, Nays 0. is *10. AUTHORIZATION FOR DISPOSAL OF WEAPON Murphy moved, Bremer seconded, to authorize Striecher's to purchase weapons from the Orono Police Department and to authorize Orono Public Works to destroy handgun/long guns. VOTE: Ayes 5, Nays 0. *11; APPOINT ELCTION JUDGES —RESOLUTION NO. 5940 Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5940, a Resolution Appointing Election Judges for the Primary election to be held August 10, 2010. The appointed election judges shall be paid $8.50 per hour, and head election judges shall be paid $9.00 per hour, plus shall be compensated for mileage to pick up election supplies or to deliver election returns at a rate allowed by the IRS (currently $30 per mile). VOTE: Ayes 5, Nays 0. *12. APPOINT ABSENTEE BALLOT BOARD —RESOLUTION NO. 5941 Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5941, a Resolution Appointing the Absentee Ballot Board for the 2010 Primary Election to be held August 10, 2010. VOTE: Ayes 5, Nays 0. PAGE 5 of 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 2 7:00 o'clock p.m. *13. 2009 GENERAL FUND BUDGET ADJUSTMENT Murphy moved, Bremer seconded, to approve the 2009 General Fund Budget Amendment as presented. VOTE: Ayes 5, Nays 0. *14. 2009 SPECIAL REVENUE FUND BUDGET ADJUSTMENT Murphy moved, Bremer seconded, to approve the 2009 Special Revenue Funds budget adjustments as presented. VOTE: Ayes 5, Nays 0. *15. COMMONBOND LETTER Murphy moved, Bremer seconded, to authorize the City Administrator to sign and send the letter to CommonBond included with the staff memo dated June 14, 2010. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT Murphy moved, Bremer seconded, to adjourn the regular City Council meeting at 8:38 p.m. and to go into Executive Session. VOTE: Ayes 5, Nays 0. (Executive Session was held from 7:38 p.m. to 7:54 p.m. to discuss labor issues.) L11 is Bremer moved, McMillan seconded, to close the Executive Session. VOTE: Ayes 5, Nays 0. 0 *16. LICENSES & PERMITS GARBAGE HAULER 1. Allied Waste Services 9813 Flying Cloud Drive Eden Prairie, MN 55347 TEMPORARY ON -SALE LIQUOR LICENSE 2. Applicant: Pay It Forward Fund Location: 825 Tonkawa Road Date: Sunday, July 18, 2010 Time: 5:00 p.m. — 9:30 p.m. TRANSIENT MERCHANT LICENSE 3. Applicant: Quentin J. Nelson/Fireworks, Freedom, and Fun Activity: Sale of Consumer Fireworks Location: 3423 Shoreline Drive Date: June 25 — July 4, 2010 Time: 9:00 a.m. — 9:00 p.m. Murphy moved, Bremer seconded, to above the above listed licenses. VOTE: Ayes 5, Nays 0. • PAGE 6 of 7 c: 0 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 14, 2010 7:00 o'clock p.m. ADJOURNMENT Bremer moved, Murphy seconded, to adjourn the Orono City Council meeting at 7:58 p.m. Ayes 5, Nays 0. ATTEST: l--x Linda S. Vee, City Clerk 4CCLD Jame M. White, Mayor PAGE 7 of 7