Loading...
HomeMy WebLinkAbout12-10-2007 Council Minutes�4 • u • ORONO CITY Monday, l 7:00 ROLL OF THE INCIL MEETING fiber 10, 2007 ck p.m. The Orono City Council met on the above - mentioned date with the following members present: Mayor James White, Council Members Jim Murphy, Lili McMillan, Cynthia Bremer, and David Rahn; City Attorney Soren Mattick; Representing Staff were 11 Administrator Ron Moorse, Assistant City Administrator for Long -Term Strategy Mike Gaffron, Planning and Zoning Coordinator Melanie Curtis, Planner Evelyn Turner, City Engineer Tom Kell gg, and Recorder Jackie Young. Mayor White called the meeting to order at 7:03 o'clock, followed by the Pledge of Allegiance. 1. CONSENT AGENDA Item Nos. 14 -24 and 26 -33 were added to the Consent Agenda. Bremer moved, Rahn seconded, to approve Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING Bremer moved, Rahn seconded, to approve t meeting as submitted. VOTE: Ayes 5, Nays 3. TRUTH IN TAXATION HEARING McMillan moved, Bremer seconded, to Taxation hearing as amended. Agenda. Item No. 3 was removed from the Consent Agenda as amended. VOTE: Ayes 5, NOVEMBER 26, 2007 minutes of the November 26, 2007, City Council DECEMBER 3, 2007 the minutes of the December 3, 2007, Truth in Bremer commented the discussion at the truth in'taxation meeting was helpful and that it might be beneficial to describe to the residents the formula that goes into determining the City's budget. Bremer stated it was her recollection the meeting was called to order at 6:30, with Mayor White explaining the budget process, followed by public comment, and requested the minutes be amended. VOTE: Ayes 3, Nays 0, Rahn and Murphy PUBLIC HEARING — 7:00 P.M. 4. 2008 LEVY ADOPTION HEARING — ADOPTION OF 2008 BUDGET AND TAX LEVY Mayor White opened the public hearing at 7:08 Moorse stated the levy adoption hearing is the final step in the City's budget development and approval process. The proposed 2008 budget reflects additional funding for street improvement and public safety. The budget also includes a measured funding plan to enable a multi-year street improvement program to move forward at an accelerated pace, while managing the impact of the tax levy on property AGE 1 M MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. (2008 Levy Adoption Hearing, Continued) owners, as well as funding for an expanded Police Department garage. In addition, Orono's share of the cost of a new full -time fire chief position to lead the Long Lake Fire Department has been included in the 2008 budget. White noted two- thirds of the City's budget comes from the taxes paid by the residents, with the. remaining one -third coming from various, fines and fees collected by the City. White stated the City has attempted to limit the number of City personnel it employs in an effort to minimize its costs. Mayor White closed the public hearing at 7:13 p.m. Murphy noted he was not in attendance at the truth in taxation hearing and concurred that it is helpful to review the basic strategies that go into developing the City's budget. Murphy noted in the last four years the Council has reduced the number of city staff by two positions. a. ADOPT FINAL 2008 LEVY COLLECTIBLE IN 2008 — RESOLUTION NO. 5698 Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5698, a Resolution Adopting the Final 2007 Tax Levy Collectible in 2008. VOTE: Ayes 5, Nays 0. .4 • b. ADOPT 2008 GENERAL FUND BUDGET — RESOLUTION NO. 5699 Rahn moved, McMillan seconded, to adopt RESOLUTION NO. 5699, a Resolution to • Adopt the Final 2008 General Fund Budget. VOTE: Ayes 5, Nays 0. C. ADOPT THE 2008 SPECIAL REVENUE FUNDS BUDGETS — RESOLUTION NO. 5700 McMillan moved, Murphy seconded, to adopt RESOLUTION NO. 5700, a Resolution to Adopt the 2008 Special Revenue Funds Budgets. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS — HIM KANG, REPRESENTATIVE Kang stated she had nothing to report but would be available for questions. PUBLIC COMMENTS None ZONING ADMINISTRATOR'S REPORT *5. #07 -3323 STRUCTURES UNLIMITED ON BEHALF OF JUDSON AND ALEYA CHAMPLIN, 210 BIG ISLAND — VARIANCES — RESOLUTION NO. 5701 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5701, a Resolution Granting Variances for the property located at 210 Big Island. VOTE: Ayes 5, Nays 0. • PAGE 2 fi • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. ( #07 -3323 Structures Unlimited, Continued) *This item was reopened following the Mayor /City Council Report. 6. #07 -3324 ANN MAXFIELD, 4175 NORTH SHORE DRIVE — VARIANCE Turner stated Staff is requesting direction on this'application. The Planning Commission has recommended that a temporary variance be granted to allow the fence to remain for an interim period of time while the owner re- establishes vegetative screening. The variance will expire on December 31, 2008, and the fence is to be removed by that date! If the fence is not removed, the City may remove the fence and assess the cost to the property. Murphy moved, Bremer seconded, to direct the recommendations of the Planning Comn 7. #07 -3325 GARY DeSANTIS, 80 WEA RESOLUTION NO. 5702 Gary DeSantis, Applicant, and Mark Gronberg, LE is Curtis stated the applicant has submitted an appli property within the RR -113 District, which requir per lot. The proposal consists of the division of c parcels. A lot width variance would be required i Wear Lane meets the 200 foot minimum width r( proposed new lots will meet the minimum width U At its November meeting, the Planning Comm: variances and preliminary plat as requested. Planning Staff recommends approval of the lot following conditions: 1. The plat shall be subject to the City En Amundsen). 2. That the applicant upgrade Wear Lane City standards. 3. The plat shall adhere to all MCWD rec Staff recommends adoption of the resolution al to draft an approval resolution incorporating i. VOTE: Ayes 5, Nays 0. LANE — PRELIMINARY PLAT — , were present. ation for a subdivision for a two -lot residential plat of s 2 -acres of dry buildable area and 200 feet of width ie existing 5 -acre parcel resulting in two 2 plus acre r each of the newly created lot. The existing lot at 80 [uirement at the building setback. Neither of the t the building setback. voted 5 -1 to recommend approval of the lot width variances and the preliminary plat with the s recommendations (both John Smyth and Darren the cul -de -sac as well as pave the cul -de -sac to meet to the Council Action memo. White noted this is an odd shaped lot and that it is difficult to create two totally conforming lots. PAGE 3 iI MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. ( #07 -3325 Gary DeSantis, Continued) Rahn noted the new lots do meet the setback requirements and that there should not be the need for any variances except the lot width variances. McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5702, a Resolution Approving the Preliminary Plat for Rolling Meadows 2 "d Addition Property Located at 80 Wear Lane. VOTE: Ayes 5, Nays 0. *8. #07 -3327 TIM LATTERNER WITH DOCK & LIFT, INC., ON BEHALF OF BRAD CLOSE, 1214 WILDHURST TRAIL — PERMANENT DOCK — RESOLUTION NO. 5703 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5703, a Resolution Approving a Conditional Use Permit for the property located at 1214 Wildhurst Trail. VOTE: Ayes 5, Nays 0. 9. #07 -3332 PRC DEVELOPMENT COMPANY ON BEHALF OF STONEGATE FARM, INC., 2940 SIXTH AVENUE NORTH — PRELIMINARY PLAT & PRD Susan and Mike Seeland with PRC Development and David Nash with MFRA were present. • Seeland stated they are requesting approval of a Planned Residential Development of six single - family • houses and preliminary approval of the plat. Seeland indicated they have made some revisions to their plan following a previous City Council meeting, including shortening the cul -de -sac to avoid encroaching into the trees, which has helped to increase the size of the lots. Each lot will have a building envelope that will be a minimum of 90 feet wide and 100 feet in depth to the wetland buffer. Critical Connections has been hired to do the wetland restoration and management plan, which would eliminate the existing canary weed grass in and near the wetland buffer area, and it is likely that prairie grasses would be planted in that area instead. Seeland indicated they would be following the recommendations of Bonestroo and the Minnehaha Creek Watershed District. Seeland stated they are looking at whether the cul -de -sac could be relocated an additional 30 feet, which would allow them to further expand the wetland buffer. Rahn asked if the 25 -foot setback would be eliminated with the relocation of the cul -de -sac. Seeland stated she would prefer to keep the 25 -foot setback if at all possible. McMillan asked where the fence would be located and what it would look like. Seeland stated the fence would be an English four -board horse fence. Seeland displayed some pictures of different house styles and the English four -board horse fence. At the present time they are considering constructing the fence either on top of the berm or below the berm and that they are also looking at incorporating a trail easement, which has not been factored into the present plan. Seeland illustrated the general location of the fence. is PAGE 4 ill • • • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o7clock p.m. ( #07 -3332 PRC Development Company, McMillan noted there is a trail along Highway 6 currently and asked if the trail Mrs. Seeland is speaking of would be located along Homestead. Seeland stated the trail would be along Homestead and that currently a number of kids and bikes utilize that road. Seeland noted that in Medina city streets have been closed to trucks, which has created an unsafe condition along Homestead {county road} land that some steps should be taken to improve that situation. McMillan commented the western side of Homestead would make more sense for a trail. Seeland stated it does not matter to her what side of the road the trail is located on and that she would be willing to put it on their side of the road if the Council wishes. Seeland stated it is her understanding the Three Rivers Park is only able to develop 20 percent of their land and that they are very close to that amount presently. White stated the City should look at the overall area to determine which side of the road would be more ideal for the trail. Seeland stated the property owned by Bushbaum is an ideal spot to start the trail and that in her opinion someone from the City should approach her about purchasing the property. White commented he appreciates the applicant b Murphy asked what the City's normal fence heig Turner stated under certain circumstances a prop domestic animals and that the typical height of a Murphy asked if the fence is intended to be more Seeland stated it would be. willing to accommodate a trail on their property. restriction is. owner is allowed 60 inches if they are enclosing �e is 42 inches. decorative in nature. Murphy stated his fence is 42 inches in height and consists of three boards and questioned whether the City would be setting a precedent if they agreed to a fence that is higher than 42 inches. Murphy asked if the fence would be painted or left natural. :I Seeland indicated it would probably be stained. Bremer asked what the rationale is for the 60 i Seeland stated the 60 inches is required to Murphy stated in his opinion the 60 -inch fence v rest of the project is fine in his opinion. Seeland asked whether the fence would be more four boards. be setting a precedent. Murphy commented the kAGE 5 located further back into the woods. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. • ( #07 -3332 PRC Development Company, Continued) Bremer stated the location of the fence would make a difference in her view. Rahn asked how high the berm would be. Rahn commented he would rather the fence not be located on top of the berm but rather at the bottom of the berm. McMillan suggested some plantings be planted along the fence to help break up the visual impact. Murphy stated further east on County Road 6 there are other examples of board fences that are not very attractive but that he is not objecting to the appearance of this fence. Murphy commented he also would not want to see the fence located on top of the berm. White stated one of the objectives of the City is to preserve the rural character and natural views of the area and that in his opinion this project will be quite attractive and does achieve those two goals. McMillan asked about the type of septic system that is being proposed. Seeland stated there are two options that could be utilized on this site. As proposed, each home would have its own septic tank, which would then go into a sand filter. The drainage fields would be located in the woods. Seeland indicated the majority of the trees on the site would be preserved during the construction of the drain field with the exception of possibly two trees. Another option that could be pursued would be a performance based system utilizing an aerobic pretreatment. The MPCA has • indicated such a system produces effluent that is 98 percent clean. Seeland indicated the downside to a performance based system is that it must be maintained annually. In this situation, because there would be a homeowner's association, in their opinion this type of system would be preferrable, but at the present time it is not in conformance with the City's code. Seeland stated with the performance based system, the sand filter would be eliminated and that area could then be replanted with trees. McMillan asked whether the tanks would need to be pumped on a regular basis. Seeland stated pumping of the tanks on a regular basis is not the problem but that someone would need to come out, inspect the system, and clean it out twice a year, which would be monitored by the homeowners association. Seeland commented the performance based system would also allow them to utilize the "gray" water that is produced by the various residences. , Gaffron noted the City does have a number of systems utilizing aerobic pretreatment {which would make them a performance based system} currently and that the City has not allowed a smaller size drain field with that type of system. Gaffron stated the City monitors the contracts those owners have to - maintain the systems. The homeowners association would be one additional guarantee that the system would be maintained, but that there still is the potential that the system would be disrupted by one of the owners. Moorse noted the County would like to obtain a wider right -of -way at the time of subdivision and that if the City does not grant the wider right -of -way at the time of subdivision, it would assess the City the cost for a wider right -of -way at the time it is needed. Turner stated if a wider right -of -way is granted, it may result in the loss of one of the sites. • PAGE 6 il • ORONO CITY Monday, l 7:00 ( #07 -3332 PRC Development Company, Seeland stated she does not see the need to wid would result in higher speeds. Seeland pointed does not go further north. Murphy commented it is doubtful that Homeste, more likely Brown Road and Willow Drive wou McMillan noted the County is also requestipg.a y.v Kellogg stated the letter from lames Crrube adds Turner stated the County would like a 120 foot i ES OF THE OUNCIL MEETING cember 10, 2007 clock p.m. i Homestead Trail and that the widening of the road gut Homestead Trail also stops at County Road 24 and Trail would ever become a thoroughfare and that it is I become thoroughfares.. ider right -of -way along County Road 6. zes the right -of -way issue. Bremer asked if the 120 -foot right -of -way is standard. I Mattick stated the County has to show that the connection is needed and that the connection would be that the County has laid out its plan for the infrastructure in this area and that is why they would like a wider right -of -way. Mattick commented it ism re expensive to obtain the wider right -of -way in the future but that it does appear it would significantly impact this development. Seeland stated the wider right -of -way would impact the septic system and the number of trees that • would need to be removed. White stated the wider right -of -way would not is topography of the area, it would be a significant Homestead Trail. Murphy stated he is not willing to agree to the v but that it may be necessary along County Road A Outlot A and that in his view, given the ect if the County ever went ahead with widening right -of -way at this time along Homestead Trail McMillan asked if the developer would provide an easement for a trail, whether that would become a right -of -way for the county. Turner stated it would be considered an right -of -way on both sides of the road. McMillan asked what the total width of the +t for a trail but that the County would like 20 feet of -way would be. Turner stated Hennepin County would like a 120 foot right -of -way along County Road 6. McMillan commented she likes the open spaces sand other aspects of the development. Bremer stated she would like the language re; would like the language to restrict the height • top of the berm, and that it remain unpainted. g the fence clarified in the resolution and that she fence to 60 inches, prohibit it from being located on PAGE 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. • ( #07 -3332 PRC Development Company, Continued) Murphy asked if a variance would be required for the fence if it is 60 inches in height. Turner indicated since this is a PRD, the Council does have some leeway on the fence and could find that it fits the character of the development. Murphy recommended the fence be incorporated into the topography to help minimize the visual impact of the fence. White asked whether anything could be located within the right -of -way. Mattick stated the right -of -way would be dedicated on the plat but that the City could consider an encroachment agreement, which would allow the property owner to use the right -of -way until the County elects to widen the roadway. Mattick stated he also is unsure what the life cycle is on the septic system. White commented he has some reservations about not granting the wider right -of -way since the costs to acquire that land in the future would have to be borne by the citizens of Orono. White stated one option might be to have a dedicated easement in favor of the City. Mattick stated he will research that option. Seeland stated she is also worried about marketing the property if County Road 6 is widened. • McMillan stated there are no plans at the present time to widen County Road 6. Nash stated the City of Forest Lake required them to plat that portion of the land dedicated as right -of- way as an outlot, which gives the City the ability to control the property. Bremer indicated she has no preference over whether it is an easement or an outlot. Mattick stated an outlot would be fine. Gaffron indicated the City did enter into a similar arrangement with Cliff Otten and that traditionally the City has not granted the wider easements except in cases where it appeared likely that it would be needed in the future. Bremer stated the City does not want to put itself in the position where it has to purchase the property in the future. Murphy stated he can envision County Road 6 being widened at some point in the future and that he would like to have the opinion of the City Attorney on this issue and the possible ramifications to the City if the wider right -of -way along Homestead Trail is not given. Murphy questioned the language contained in the resolution regarding the right -of -way and recommended it be clarified. White recommended this application be tabled pending resolution of the right -of -way issue. . is PAGE 8 • • S OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o,, f clock p.m. ( #07 -3332 PRC Development Company, Mattick stated the width of the right -of -way is a would advise that this issue be resolved prior to Seeland asked whether the trail along County widened. Turner stated it is likely there would be a trail Bremer commented she does like the Rahn moved, Murphy seconded, to table AF behalf of Stonegate Farm, Inc, 2940 Sixth A Ayes -5, Nays 0. hued) *10. #07 -3333 VOGUE HOMES, INC., ON DUNKLEY, 2709 WALTERS PORT LANE —' AVENUE BEACH Bremer moved, Rahn seconded, to accept the and William M. Dunkley and Susan K. Dunk Mayor and City Clerk to execute the agreem( VOTE: Ayes 5, Nays 0. itical component to the preliminary plat and that he anting preliminary plat approval. 6 would be maintained if the roadway were County Road 6 if it was widened. overall. ion #07 -3332, PRC Development Company on North, at the request of the applicant. VOTE: HALF OF WILLIAM AND SUSAN CROACHMENT AGREEMENT LYDIARD croachment agreement between the City of Orono 2709 Walters Port Lane, and to authorize the after Mr. and Mrs. Dunkley have signed it. 11. #07 -3334 KEVIN & DENISE REILLY, 2405 HIGH LANE — PRELIMINARY PLAT Kevin Reilly, Applicant, and George Stichney, I Curtis stated this is a subdivision for a two -lot re which requires 2 -acres of dry buildable area and division of one existing 7.6 ace parcel resulting i off of the newly created Graham Hill Road while Lane.. The proposed plat layout reflects the dedication of -way of High Lane. The acreage of proposed property owners have indicated to Staff that the, Road dedication. The Planning Commission voted 6 -0 to Planning Staff recommends approval of the recommendations. oper, were present. idential plat of property within the RR -1B District, 100 feet of width per lot. The proposal consists of the to two 2 plus acre parcels. Proposed Lot 1 will access proposed Lot 2 will continue to access off of High f 50 feet of property for the continuation of the right - ,ot 2 is to be 4.78 acres and Lot 1 is 2.37 acres. The would like the Council to reconsider the High Lane approval of the preliminary plat subdivision. plat subject to the City Engineer's Reilly indicated he has spoken with Mike Gaffron regarding the memorandum he wrote to Planner • Curtis and that it is the opinion of Gaffron this �0 -foot corridor should become an outlot, which would give the City of Orono an easement across that piece of property in the northwest corner. The residents )PAGE 9 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. ( #07 -3334 Kevin and Denise Reilly, Continued) along High Lane have agreed to form a private association to maintain High Lane, which has been done informally for decades. The care of the road has been done cooperatively in the past but will be formalized by the formation of an association. Reilly requested the City approve the subdivision. Murphy moved, McMillan seconded, to direct Staff to draft an approval resolution for Application #07 -3334, Kevin and Denise Reilly, 2405 High Lane. VOTE: Ayes 5, Nays 0. 12. #07 -3336 MARC ASHTON WITH JOHN TERRANCE HOMES, LLC, ON BEHALF OF MITCH COOK OF CENTRAL BANK AND LARRY PALM OF LGL REAL ESTATE INVESTMENTS, STONEBAY OUTLOT A Mitch Cook with Central Bank and Larry Palm with LGL Real Estate were present. Curtis noted this application was tabled at the November 26`" Council meeting pending resolution of a number of items; namely the timing for the payment of fees, the letters of credit, and a staging plan detailing the necessary improvements for the entire site. Staff is recommending approval of the development agreements, the resolution, and ordinances. The 60 -day review period expires on December 300'. As there is no other opportunity for the Council to • act prior to the 60 -day expiration, the Council will need to take an action tonight. If Council chooses to accept the staging plans, the extended start for Lot 1 would be May 1, 2010. Cook stated their purchase agreement expires December 31, 2007, which is subject to coming up with a buyer for the second half of the property. Central Bank has never intended to purchase the entire site. Ace Properties at the present time is not prepared to purchase the property. Cook stated Central Bank would like to proceed forward with the application and that they are considering their options for Lot 1. Cook indicated it is a possibility Central Bank would purchase the entire site. White commented that appears to be a good solution. Mattick stated the downside to this arrangement is if the second lot is developed differently from what is approved tonight, it would need to be reopened and a new approval by the Council. Mattick noted the approval by the Council tonight is approving the plans as they are being presented and that any future revisions would require an amendment to the applicants' approval. Cook stated they do understand that and that the staging plan should not change. They do intend on proceeding with the proposed work after the property is purchased. Mattick stated as it relates to the fees set forth in the development agreement, it requires storm water and drainage trunk fees of $27,090; park dedication fees of $50,870; sewer and water connection charges of $58,066; and it contemplates a construction escrow of $30,000, for an approximate total of $135,000 in fees and $30,000 in escrow. In addition, a letter of credit in the amount of $926,842.13 would also need to be on file with the City. • PAGE 10 • OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. ( #07 -3336 Stonebay Outlot A, Continued) Cook stated the fees sound correct and that in his 'I their staging plan will work well. McMillan asked what would happen if the construction does not start as anticipated on Lot 1. Mattick stated the City could sit down with the property owner and discuss the situation. Murphy asked if the resolution would need to be changed since it lists Ace Properties. Cook stated it is his understanding that they are not signing the developer's agreement until the time of the closing and that the documents could be amended as necessary prior to that time. Mattick stated at the time of the closing, the mylars would be released, the agreements would be executed, and the fees paid to the City. I a. FINAL PLAT /GENERAL DE LOPMENT PLAN APPROVAL — RESOLUTION NO. 5704 Bremer moved, Murphy seconded, to adopt RESOLUTION NO. 5704, a Resolution Approving the Plat of Stonebay Commercial and Granting Final Development Approval • of Stonebay Commercial PUD (Planned Unit Development Nos. 4B and 4C), recognizing that the purchaser of the property may change and the commencement date being changed to May 2010 on Lot 1, and to adopt ORDINANCE NO. 41, THIRD SERIES, an Ordinance Amending the Municipal Code of Orono and Amending the Official Zoning Map by Rezoning Outlot A, Stonebay from PUD/RR -1B Single Family Rural Residential District to PUDB -6 Highway Commercial District and Adding Section 78 -1.013 Regarding Planned Unit Development Nos. 4B and 4C. VOTE: Ayes 5, Nays 0. b. _ LIMITED USE PERMIT — RESOLUTION NO. 5705 McMillan moved, Bremer seconded, to adopt RESOLUTION NO. 5705, a Resolution Authorizing Execution of a Limited Use Permit for Trail Purposes Along MnDOT Trunk 12 Between Willow Drive and 450 Feet West of Willow Drive. VOTE: Ayes 5, Nays 0. *13. #07 -3337 THEODORE E. AND BETTY L. ZIEMAN, 3045 SUSSEX ROAD — FINAL PLAT — RESOLUTION NO. 5706 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5706, a Resolution Approving the Plat of Fox Bend 2 "d Addition. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT McMillan noted the Big Island project would be finalized Thursday, December 20, and that the • Minnehaha Creek Watershed District would likelo have an Orono representative at that meeting. In PAGE 11 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. (Mayor /Council Report, Continued) addition, the Minnehaha Creek Watershed District will be dredging Swan Lake, located by Leaf Street, as well as restoring a wetland located just south of Highway 12 and Lake Classen. McMillan stated Dave Thill, Hennepin County Environmental Department, has done a natural resources inventory for a number of cities in the metropolitan area and that he would like to present his findings on Orono to the City. Corridors for wildlife and mapping of the area have been completed. McMillan recommended he address the Council during a work session. Murphy stated the City's recommendations on the roundabout near Wayzata Boulevard are receiving a negative review at the State and that they will be discussing it on December 21. Murphy stated he has some safety concerns regarding MnDOT's design but at the present time the likelihood Orono's plan will be approved is not very good. White noted on Friday, December 14, he would be meeting with Staff at the Navarre Fire Station with representatives of Tonka Bay, Shorewood and Orono to discuss trail improvements along County Road 19 and that they are looking at submitting a funding application to Hennepin County for the project. Moorse recommended the Council direct staff to draft a resolution in support of the project. • White noted he would be sleeping out with Dick Kroeger at the Navarre Fire Station this Triday, as .part of the fundraising effort to fight homelessness. 5. #07 -3323 STRUCTURES UNLIMITED ON BEHALF OF JUDSON AND ALEYA • CHAMPLIN, 210 BIG ISLAND — VARIANCES — RESOLUTION NO. 5701, CONTINUED Bremer stated she failed to note that she would be abstaining on Item No. 5. Bremer noted she has abstained from previous discussions regarding this application. Bremer moved, Rahn seconded, to reopen Item No. 5 and to rescind the prior motion approving the resolution. VOTE: Ayes 5, Nays 0. McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5701, a Resolution Granting Variances for the property located at 210 Big Island. VOTE: Ayes 4, Nays 0, Bremer Abstained. CITY ENGINEER'S REPORT Kellogg stated he had nothing to report. Murphy acknowledged that Loren Fritz is in the back of the room and that there are issues with his property. Moorse stated Gaffron and Kellogg have been working together to compile the necessary information and that their findings would be brought before the Council. Murphy asked who the contact person would be on this. Gaffron indicated he is. PAGE 12 • • • �J MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o;'clock p.m. CITY ADMINISTRATOR'S REPORT *14. DISSOLUTION OF WEST HENNEPIN RECYCLING COMMISSION — RESOLUTION NO. 5707 1 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5707, a Resolution Authorizing the City of Orono to Participate in the Dissolution of the West Hennepin Recycling Commission. VOTE: Ayes 5, Nays 0. i *15. COUNCIL LIAISON TO PLANNING COMMISSION MEETINGS IN 2008 Bremer moved, Rahn seconded, to approve the schedule for Council attendance at the Planning Commission meetings during 2008. VOTE: Ayes 5, Nays 0. *16. 2008 FEE SCHEDULE — ORDIN PUBLICATION NO. 40,3 RD SERIES Bremer moved, Rahn seconded, to adopt Adopting the 2008 Fee Schedule and Rep Nays 0. *17. 2007 INTERFUND TRANSFERS Bremer moved, Rahn seconded, to approve Payments. VOTE: Ayes 5, Nays 0. *18. 2007 BUDGET ADJUSTMENTS Bremer moved, Rahn seconded, to approve VOTE: Ayes 5, Nays 0. *19. AUTHORIZATION TO DISBURSE AND SUMMARY ORDINANCE FOR NANCE NO. 40, Third Series, an Ordinance Ordinance No. 36, Third Series. VOTE: Ayes 5, LOAN PAYMENTS Schedule of 2007 Interfund Transfers and Loan 2007 Special Revenue Funds Budget Amendments. FUNDS FOR CLAIMS RECEIVED Bremer moved, Rahn seconded, to authorize the City Treasurer to disburse City funds in payment of claims received for the December 24`h Council meeting, which has been canceled, and that such paid claims be presented for formal approval at the January 14, 2008, Council meeting. VOTE: Ayes 5, Nays 0. *20. 2008 NON -UNION COMPENSATION ADJUSTMENTS — RESOLUTION NO. 5708 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5708, a Resolution Approving Pay Plan Adjustments for Non -Union City Employees for 2008, including a 3 percent pay adjustment, a $720.00 per month insurance contribution, and a $10.00 per month additional insurance contribution as an incentive for participation in worksite health activities. VOTE: Ayes 5, Nays 0. '1 PAGE 13 it MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. *21. AMEND VACATION ACCUMULATION POLICY Bremer moved, Rahn seconded, to amend the vacation leave policy to eliminate the carryover limitation in favor of a 240 hour maximum accumulation amount. VOTE: Ayes 5, Nays 0. *22.. AUTHORIZATION TO PURCHASE ID MAKING EUQIPMENT AND SOFTWARE Bremer moved, Rahn seconded, to approve the purchase of a dual -sided printer and software to produce photo identification cards from Safe -Card for $1623.00 plus tax and shipping. VOTE: Ayes 5, Nays 0. *23. DISPOSAL OF ABANDONED/UNCLAIMED BICYCLES Bremer moved, Rahn seconded, to approve the disposal of six bicycles by K -BID in Maple Plain. VOTE: Ayes 5, Nays 0. *24. APPROVE FINAL PAYMENT FOR FITNESS ROOM Bremer moved, Rahn seconded, to approve final payment in the amount of $18,919.97 to be paid to GDS Design and Build, Inc., for the storage and physical fitness /training area. VOTE: Ayes 5, Nays 0. 0 25. ACCEPT DONATION FROM LAKE COMMUNITY BANK FOR POLICE SQUAD CAMERAS • McMillan, on behalf of the City, thanked the Lake Community Bank for their donation and recommended that an article be submitted to the local newspapers regarding the donation. Murphy suggested that any item in the future that should be publicly acknowledged be put into a separate category at the beginning of the agenda. McMillan moved, Rahn seconded, to accept the donation from Lake Community Bank for police squad cameras. VOTE: Ayes 5, Nays 0. *26. APPROVAL TO PURCHASE POLICE SQUAD CAMERAS Bremer moved, Rahn seconded, to approve the purchase of (8) eight in -car digital video systems, microphones, operating software, chargers from Digital Alley for $36,744.98, plus up to $2,000 for installation. VOTE: Ayes 5, Nays 0. *27. APPROVE DISPOSAL OF VHS CAMERA SYSTEM Bremer moved, Rahn seconded, to approve the disposal of the five VHS in -car video systems through K -BID (public auction). Systems that are not sold will be taken to the recycling center for disposal. VOTE: Ayes 5, Nays 0. LJ PAGE 14 U • • ORONO CITY Monday, l 7:00 ES OF THE OUNCIL MEETING -ember 10, 2007 clock p.m. *28. ACCEPT DONATION OF COMPUTER FROM OFFICE OF TRAFFIC SAFETY Bremer moved, Rahn seconded, to accept the Dell computer from the Office of Traffic Safety. VOTE: Ayes 5, Nays 0. *29. HIRE NEW POLICE OFFICER Bremer moved, Rahn seconded, to hire Glen Strom as a police officer at a pay rate of $23.99 per hour (Step 3), with a start date of January 2, 2008. VOTE: Ayes 5, Nays 0. *30. HIRE IT TECHNICIAN Bremer moved, Rahn seconded, to approve the appointment of Phillip Gimber to the position of IT Technician effective December 10, 2007, at the pay rate of $21.58 per hour, which is Step 1 of the IT Technician pay range. VOTE: Ayes 5, Nays 0. *31. CALL FOR PUBLIC HEARING ON CAPITAL IMPROVEMENT PLAN AND ISSUANCE OF BONDS — RESOLUTION NO. 5709 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5709, a Resolution Calling for Public Hearing on Capital Improvement Plan and Issuance of Bonds for a Police Garage and Fire Equipment. VOTE: Ayes 5, Nays 0. ') *32. CALL FOR PUBLIC HEARING ON STREET RECONSTRUCTION PLAN AND ISSUANCE OF BONDS — RESOLUTION NO1. 5710 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 5710, a Resolution Calling for Public Hearing on Street Reconstruction Plan !and Issuance of Bonds. VOTE: Ayes 5, Nays 0. 33. CITY STREETS DESIGNATION FOR MSA MILEAGE CALCULATION — RESOLUTION NO. 5711 McMillan asked what the next step in this process would be. Mattick stated if Orono accepts these streets by December, 2007, no adjustments would need to be made in the City's MSA funding allocation. Mattick indicated the City can make the statement that these are city streets because they were acquired as city streets and the City does have underlying easements. Mattick stated this should help clear up all state aid issues but that how it will be calculated in the future is somewhat unclear at the present time. Murphy asked whether the City has ever Moorse stated Staff did recommend that an audit Aid Screening Board. an audit performed on the other cities. conducted on other cities by the Municipal State Mattick stated typically when the local government requests some action by the Municipal State Aid Screening Board, the action by the governmental agency is put in writing, which has not been done in PAGE 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 o'clock p.m. (City Streets Designation, Continued) this case. Mattick stated the resolution would provide the City some documentation of the discussion with the Municipal State Aid Screening Board. Bremer noted the resolution basically states the procedure the City has followed in the past. Kellogg noted in January the City would be asked to certify the mileage. Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5711, a Resolution Designating Privately Maintained Roads as City Streets, with a cover letter explaining the City's position, being submitted, along with the resolution, to the Municipal State Aid Screening Board. VOTE: Ayes 5, Nays 0. 33a. TRAIL PLANNING GRANT Bremer moved, McMillan seconded, to direct Staff to draft a resolution in support of submitting a funding application to Hennepin County to help offset the costs of trail improvements along County Road 19. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT None 34. LICENSES AND PERMITS • ANNUAL LIQUOR LICENSES On Sale Liquor and Sunday Narrows Saloon (Orono Liquor Inc.) 3380 Shoreline Drive Club On Sale and Sunday Liquor 2. Woodhill Country Club 200 Woodhill Road On Sale 3.2 Percent Malt Liquor Orono Golf Course 265 Orono Orchard Road South Murphy moved, Rahn seconded, to approve the above licenses. VOTE: Ayes 4, Nays 0, McMillan Abstained. • PAGE 16 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2007 7:00 ;'clock p.m. *BILLS a Bremer moved, Rahn seconded, to approve pa Nays 0. ADJOURNMENT Bremer moved, Rahn seconded, to adjourn th There being no further business to discuss, the m ATTEST: Lin a S. Vee, City Clerk of the All Funds Account. VOTE: Ayes 5, meeting at 8:58 p.m. VOTE: Ayes 5, Nays 0. sting was adjourned. deas M. White, Mayor PAGE 17