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HomeMy WebLinkAbout08-27-2007 Council Minutes./ MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 27, 2007 • 7:00 � 'clock p.m. ROLL The Orono City Council met on the above - mentioned date with the following members present: Mayor James White, Council Members Jim Murphy, Cynthia Bremer, and David Rahn; City Attorney Soren Mattick; Representing Staff were City Administrator Ron Moorse, Assistant City Administrator for Long -Term Strategy Mike Gaffron, Planning and Zoning Coordinator Melanie Curtis; City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor White called the meeting to order at 7:03 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA 1. APPROVE /AMEND I Items 6, 7, 8, 9, 10, and 12 were added to the Consent Agenda. Murphy moved, Bremer seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays 0. APPROVAL OF MINUTES • *2. REGULAR CITY COUNCIL MEETING OF AUGUST 13, 2007 Murphy moved, Bremer seconded, to approve�the minutes of the August 13, 2007, Regular City Council meeting as submitted. VOTE: Ayes 4, Nays 0. PLANNING COMMISSION COMMENTS — RALPH KEMPF Kempf stated he had nothing to report but would be available for questions. PUBLIC COMMENTS None ZONING ADMINISTRATOR'S REPORT 3. #07 -3291 ED COX ON BEHALF OF PAUL AND LAURA EKHOLM, 2606 WEST LAFAYETTE ROAD — VARIANCE APPROVAL AMENDMENT Ed Cox, Applicant, was present. Curtis stated this property received variance approval in June of 2007, in order to construct additions to • the existing home which is located mostly ahead of the 75 foot setback line. The applicant was still in PAGE 1 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 27, 2007 7:00 o'clock p.m. • (3. #07 -3291 ED COX ON BEHALF OF PA UL AND LA URA EKHOLM, 2606 WEST LAFAYETTE ROAD, Continued) the final planning stages with the homeowner, but the general footprint of the plans had been decided upon. The bulk of the additions consisted of a new garage to be located mostly within the 75 -250 foot zone with some roof alterations resulting in the plan as shown in Exhibit B to the Planner's Report. With the building permit application, the applicant submitted the revised plans (Exhibit A), which did not change the approved footprint but resulted in a roof height increase within the 75 -foot setback. The proposed increase in height does not appear to negatively affect the views of the lake enjoyed by the adjacent property owners. The proposed lower level garage door must be reduced to less than eight feet in width in order to meet the hardcover as proposed. Curtis noted the City did receive a letter from each of the adjoining property owners indicating they are not opposed to the change. Curtis requested the City Council either refer the applicant back to the Planning Commission for after - the -fact consideration of the two -foot increase in roof height within the 75 -foot setback area or direct Staff to amend Resolution No. 5629 to allow the excess height without further variance. White commented he does not feel the revision substantially impacts the view and that he does not have an issue with the change. Rahn concurred that the change is a minor change. • Bremer inquired what basis the Council should be looking at on whether or not to send an'application back to the Planning Commission. Curtis stated in her opinion it is likely that the Planning Commission would put this application on the Consent Agenda. Murphy concurred that the City Council should have some type of guidelines to follow on which applications should go back to the Planning Commission for their review. Bremer moved, Murphy seconded, to direct Staff to amend RESOLUTION NO. 5629, a Resolution Granting Variances for the Property Located at 2606 West Lafayette Road, to, approve the two -foot increase in roof height within the 75 -foot setback area. VOTE: Ayes 4, Nays 0. 4. #07 -3306 GEORGE STICKNEY ON BEHALF OF BRUCE PADDOCK, 1450 -1500 BRACKETTS POINT ROAD — FINAL PLAT AND STREET VACATION — RESOLUTION NOS. 5651 and 5652 George Stickney and Bruce Paddock, Applicants, were present. Gaffron stated the applicant is requesting final plat approval for relocating lot boundaries, creation of a tennis court outlot, creation of a new outlot corridor for a private segment of Bracketts Point Road, and • PAGE 2 of 6 • • • ORONO CITY Monday, 7:00 (4. #07 -3306 GEORGE STICgNEY ON BRACKETTS POINT ROAD, Continued) conceptual approval for vacation of a portion oi substantially fulfilled the requirements for final TES OF THE COUNCIL MEETING August 27, 2007 3'clock p.m. OF BR UCE PADDOCK, 1450 -1500 ting Bracketts Point Road. The applicant has approval. The City Attorney is reviewing the covenant and easement documents. The City Engineer's comments are being addressed and will be satisfied prior to release of the plat for filing. Staff has been advised that mylars will be available for tonight's meeting. Staff recommends that the Council adopt the resolutions approving the vacation resolution, the final plat resolution, and authorize the mayor and clerk to sign the Developer's Agreement. Murphy inquired whether Punchlist A is similar to the list that was created for Interspace West and whether Staff is exercising the same type of scrutiny on applications. Gaffron stated in his opinion the majority of the items contained on the list are relatively minor except for the bedding. Gaffron stated the bedding would not change the design of the project. Gaffron noted the Interspace application was also a commercial project and had gone through the process twice, with Staff feeling the necessity to scrutinize the application quite closely to ensure that all requirements were being met. ;I Kellogg stated in his opinion the issues contained on the punchlist can be resolved and recommended Staff verify that the items have been resolved prior to construction commencing. Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5651, a Resolution Vacating a Portion of Bracketts Point Road as Dedicated m the Plat of "Rearrangement of Orono Point" and Vacating Certain Drainage and Utilities Easements within Lots 1 and 3, Block 1, "Bracketts Point" in the City of Orono, Hennepin County, Minnesota. VOTE: Ayes 4, Nays 0. Rahn moved, Murphy seconded, to adopt REOOLUTION NO. 5652, a Resolution Approving the Plat of Bracketts Point 2 °d Addition. VOTE: lAyes 4, Nays 0. Bremer moved, Rahn seconded, to authorize the mayor and clerk to sign the Developer's Agreement for Bracketts Point 2nd Addition. VOTE: Ayes 4, Nays 0. *5. #07 -3308 RUSSELL SCHUMER AND; JUDITH FLORESTANO, 955 TONKAWA ROAD — VARIANCE — RESOLUTION NO. 5653 1 Murphy moved, Bremer seconded, to adopt R average lakeshore setback variance for the pr( 4, Nays 0. MAYOR/COUNCIL REPORT Mayor White stated he has received information that would assist cities in counting the number of UTION NO. 5653, a Resolution Granting an located at 995 Tonkawa Road. VOTE: Ayes PAGE 3 of 6 the U.S. Census along with some software within their cities. White noted if the MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 27, 2007 7:00 o'clock p.m. (MAYOR/COUNCIL REPORT, Continued) number of residents is under - counted, the City would not receive the appropriate amount of funding that they are actually entitled to. White recommended the City utilize the software. Mayor White commented there are a couple of eagles that reside on Big Island and that he has heard from different residents that the eagles are being harassed since they are no longer a protected animal. White suggested the City look at implementing some type of ordinance to help protect the wildlife in the area. Murphy stated a report on the City's roundabout will be contained in the Wednesday Star Tribune. Moorse noted the City of Richfield is also installing a couple of roundabouts and that Planner Turner has provided him with some educational materials, including DVDs, that people can watch on roundabouts to help them familiarize themselves with how a roundabout works. CITY ENGINEER'S REPORT None CITY ADMINISTRATOR'S REPORT *6. SERGEANT PROMOTIONS Murphy moved, Bremer seconded, to promote Officer Scott Boris and Officer Tony Wittke to the rank of Sergeant with a pay rate of $32.14 per hour, effective August 28, 2007 (Boris to have seniority over Wittke). VOTE: Ayes 4, Nays 0. *7. APPOINT ADMINISTRATIVE SUPPORT ASSISTANT IN POLICE DEPARTMENT Murphy moved, Bremer seconded, to approve the hiring of Kelly Herzog as Administrative Assistant with a starting pay of $18.00 per hour, effective September 10, 2007. This is a mid point between Step 2 and Step 3 in pay level 4, with the understanding that the next increase in pay would be to Step 3. VOTE: Ayes 4, Nays 0. *8. APPOINT PART -TIME COMMUNITY SERVICE OFFICER Murphy moved, Bremer seconded, to approve the hiring of Jason Barnes as a Part -time Community Service Officer at $12.00 per hour (no other benefits), effective August 29, 2007. VOTE: Ayes 4, Nays 0. *9. REPLACE ROOF AT NAVARRE WATER TREATMENT PLANT L' Murphy moved, Bremer seconded, to approve the replacement of the Navarre Water Plant roof by Home Exteriors of Minnetrista, at a cost of $7,827.75 to be funded from the Water Fund. • VOTE: Ayes 4, Nays 0. PAGE 4 of 6 • • MIMI - ORONO CITY'COUNCIL MEETING Monday,,lAugust 27, 2007 7:00 o'clock p.m. *10. REQUEST FOR REPLACEMENT Murphy moved, Bremer seconded, to apprc grader with plow and wing from RDO Equi Improvement and Equipment Outlay Fund Nays 0. 11. JOINT UTILITIES AGREEMENT Moorse noted he has distributed a memorandum the Joint Utilities Agreement. Moorse briefly of Murphy suggested as it relates to approval of w; used as what is contained for the sanitary sewer will not be unreasonably withheld. White inquired whether the City of Long Lake Moorse indicated the revisions were discussed Moorse stated he would like to incorporate the Council at their next meeting for approval. Mayor White commended the Staff of both citi Murphy moved, Bremer seconded, to appro memorandum and to direct Staff to incorpo between the Cities of Long Lake and Orono September 10th City Council meeting. VOT *12. REQUEST FOR PAYMENT NO. 3, REPLACEMENTS MOTOR GRADER the purchase of a John Deere Model 77BH motor tent for a total cost of $81,179.62, and to amend the dget to reflect the expenditure. VOTE: Ayes 4, LONG LAKE the City Council outlining some minor revisions to ied the amendments to the agreement. connections, the same basic language should be nections, which includes language that the approvals aware of these revisions. reached with the City of Long Lake this morning. sions into a fmal document and bring it back to the for reaching this agreement. the revisions outlined in the August 27 ite the revisions into the Joint Utilities Agreement L. to have this item placed on the agenda for the jAyes 4, Nays 0. ROAD AND FOX STREET BRIDGE Murphy moved, Bremer seconded, to approve: Request for Payment No. 3, in the amount of $167,824.15, for the Ferndale Road Bridge and $93,758.92, for the Fox Street Bridge Replacements for a total amount of $261,583.07, to Redstone Construction Company, Inc. VOTE: Ayes 4, Nays 0. 1 CITY ATTORNEY'S REPORT Mattick indicated at the previous Council mee, work that had not been completed on their site any language requiring that zoning items be cc that the building codes cover that subject. Mai stating that the City will not issue the zoning c completed. Murphy inquired what the status is of the I there was an applicant who appeared regarding some �d that he incorrectly stated City Code does not contain pleted prior to the issuance of a building permit and noted the City Code also contains some language ficate of occupancy until all zoning items are property. PAGE 5 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 27, 2007 7:00 o'clock p.m. (CITYATTORNEY'S REPORT, Continued) Mattick stated to his understanding the property owner has relocated the boats and other items out of the setback area but that the general overall appearance of the property remains basically the same. Murphy suggested a meeting be held with the neighbors to update them on the property. Mayor White commented that the Hennepin County Attorney is working with a number of cities regarding enforcing livability laws to deal with property owners that are generally a nuisance to their surrounding neighbors. White recommended that the City of Orono meet with the County Attorney. *13. LICENSES & PERMITS None *14. BILLS Murphy moved, Bremer seconded, to approve payment of the All Funds Account. VOTE: Ayes 4, Nays 0. ADJOURNMENT • Bremer moved, Rahn seconded, to adjourn the City Council meeting at 7:50 p.m. There being no further business to discuss, the Orono City Council meeting was adjourned at 7:50 p.m. ATTEST: Li da S. Vee, City Clerk t�6s M. White, Mayor PAGE 6 of 6