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• <br />• <br />• <br />e 01 <br />ORONO CITY COUNCIL MEETING <br />Monday, October 13, 2008 <br />7:00 o'clock p.m. <br />ROLL CALL <br />The Orono City Council met on the above - mentioned date with the following members present: Mayor <br />James White, Council Members James Murphy, Cynthia Bremer, and David Rahn. Representing Staff <br />were City Administrator William Wells, Finance Director Ron Olson, Assistant City Administrator for <br />Long -Term Strategy Mike Gaffron, Planner Evelyn Turner, City Engineer Tom Kellogg, and Recorder <br />Jackie Young. Council Member McMillan arrived at 7:05 p.m. <br />Mayor White called the meeting to order at 7:00 �p.ni followed by the Pledge of Allegiance. <br />CONSENT AGENDA <br />Item Nos. 6, 9, 11 through 16, and 18 through 21 were added to the Consent Agenda <br />Murphy moved, Rahn seconded, to approve <br />Nays 0. <br />APPROVAL OF MINUTES <br />*2. REGULAR COUNCIL MEETING <br />Murphy moved, Rahn seconded, to approve <br />September 22, 2008, as submitted. VOTE: <br />PRESENTATION <br />3. 2007 COMPREHENSIVE ANNUAL I <br />Consent Agenda as amended. VOTE: Ayes 4, <br />SEPTEMBER 22, 2008 <br />minutes of the Orono- City Council meeting of <br />s 4, Nays 0. <br />REPORT — KEN MALLOY <br />Ken Malloy, City Auditor with Malloy, Montague, Karnowski, Radosevich & Company, addressed the <br />City Council regarding their audit of the City's 2007 financial records and provided a brief overview of <br />the Comprehensive Annual Financial Report. <br />Malloy stated there were no noncompliance findings, but there were two findings relating to internal <br />control, of the City's financial system. Malloy noted there was a delay this year in completion of the <br />financial records, which resulted in the audit being conducted later than normal. As it relates to <br />segregation of duties, a substantial amount of time was spent analyzing the City's financial records and <br />procedures and how to improve the delegation of duties and methods the City should employ to assist in <br />the creation of accurate financial records. <br />Murphy asked if the auditor had a recommendation as it relates to segregation of duties. <br />Malloy noted they did compile a list of recommendations, which are outlined in the report, but that in <br />the future the City should look at the areas where there is duplication of duties and implementing a <br />better internal review of cash receipts, payroll and investments. Malloy noted that reconciliation of <br />financial statements should be done monthly. I <br />PAGE 1 of 11 <br />0 <br />