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Home My WebLink About03-24-2008 Council Minutes'r ,t • ROLL MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 24, 2008 7:00 of clock p.m. i The Orono City Council met on the above mentii Mayor James White, Council Members Jim Mur Rahn; City Attorney Soren Mattick. Representir. Assistant City Administrator for Long -Term Stra Recorder Jackie Young. Mayor White called the meeting to order at 7:00 CONSENT AGENDA Item Nos. 5 through 14 were added to the Con; Murphy moved, Rahn seconded, to approve Nays 0. APPROVAL OF MINUTES ed date with the following members present: y, Lili McMillan, Cynthia Bremer, and David Staff were City Administrator Ron Moorse, gy Mike Gaffron, City Engineer Tom Kellogg, and followed by the Pledge of Allegiance. Agenda. Consent Agenda as amended. VOTE: Ayes 5, *2. REGULAR COUNCIL MEETING OF MARCH 10, 2008 Murphy moved, Rahn seconded, to approve thll a minutes of the March 10, 2008, City Council • meeting as submitted. VOTE: Ayes 5, Nays 0. RECOGNITIONS AND DONATIONS • 3. RESIGNATION OF BUILDING 5738 Mayor White, on behalf of the City of Orono, cc service to the City. Bremer moved, McMillan seconded, to accept Inspector, effective March 25, 2008, and to ad Recognizing Bruce Vang for his Dedicated Se Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS — Kim Kang stated she had nothing to report but PUBLIC COMMENTS James Murphy, 30 Orono Orchard Road, comr excellent work snow plowing this year. BRUCE VANG — RESOLUTION NO. Bruce Vang on his 15 years of dedicated the resignation of Bruce Vang, Building )pt RESOLUTION NO. 5738, a Resolution vice to the City as Building Inspector. VOTE: [ KANG, REPRESENTATIVE be available for questions. the Orono Public Works Department for their PAGE 1 of 5 0 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 24, 2008 7:00 o'clock p.m. • ZONING ADMINISTRATOR'S REPORT *4. #08 -3298 875 WBW LLC, 875 WAYZATA BOULEVARD WEST — EXTEND FINAL PLAT APPROVAL — RESOLUTION NO. 5739 Murphy moved, Rahn seconded, to adopt RESOLUTION NO. 5739, a Resolution Granting a One Year Extension of General Development Plan Approval and Final Plat Approval for the Plat of Orono Villas Granted Per Resolution NO. 5676. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT McMillan reported she has been asked to sit on the LMCD Save the Lake Committee and that she will be attending the meeting in April. McMillan indicated she has recommended that the LMCD update their policy on spending. Bremer indicated she appreciated the upcoming events memo that was distributed by staff member Rachel Dodge recently and suggested the information be distributed to the general public. Moorse noted the upcoming events would be included in the upcoming City newsletter and on the City's web site. Moorse indicated Staff is looking at other options for disseminating that type of information to the general public. Murphy reported that Randy Gilbert is the new host of the cable TV news show in this area. • White noted that the Gillipsie Center has an event that they will be hosting on April 100'. White encouraged the Council to make plans to attend if at all possible. CITY ENGINEER'S REPORT Kellogg stated he has nothing to report. White commended the Orono Public Works Department for their excellent service work on the City's vehicles over the years. CITY ADMINISTRATOR'S REPORT *5. AUTHORIZATION TO ACCEPT 2008 DODGE CHARGER Murphy moved, Rahn seconded, to approve the acceptance of one 2008 Dodge Charger from Nelson Chrysler Dodge of Fergus Falls, Minnesota, for the invoice price of $21,949.00. VOTE: Ayes 5, Nays 0. *6. APPROVAL OF ARCHITECTURAL SERVICES Murphy moved, Rahn seconded, to approve Phillip Johnson Architect for architectural services pertaining to the expansion of the police department. Services and fees not to exceed 6.5 percent of the construction costs. Proposal for architectural services attached. ($25,350 based on a • construction cost of $390,000.00). VOTE: Ayes 5, Nays 0. PAGE 2 of 5 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 24, 2008 7:00 o!clock p.m. ( *6. APPROVAL OFARCHITECTURAL Murphy moved, Rahn seconded, to approve retainer for architectural services. VOTE: *7. GOLF COURSE FEE Murphy moved, Rahn seconded, to adopt R 2008 Fee Schedule. VOTE: Ayes 5, Nays 0. *8. APPROVE REPLACEMENT OF VICES, Continued) lent of $1,000.00 to Phillip Johnson as a 5, Nays 0.. — RESOLUTION NO. 5740 UTION NO. 5740, a Resolution Amending the FOR PUBLIC WORKS DEPARTMENT Murphy moved, Rahn seconded, to accept quote of $33,512.99 plus sales tax from Elk River Ford, for purchase of a 2008 Ford cab /chassis I to be funded from the 2008 Equipment Outlay Fund. VOTE: Ayes 5, Nays 0. Murphy moved, Rahn seconded, to accept quote of $20,928.61 plus sales tax from Aspen . Equipment, for purchase of a 2008 Henderson box and hydraulics, and nine foot Western Plow, and eight foot Fink roll sander to be funded from the 2008 Equipment Outlay Fund. VOTE: Ayes 5, Nays 0. Murphy moved, Rahn seconded, to accept q • Ford, for the purchase of a 2008 Ford % ton Outlay Fund. VOTE: Ayes 5, Nays 0. r� U Murphy moved, Rahn seconded, to authorize Hennepin County Auction. VOTE: Ayes 5, T *9. ACCEPT QUOTATIONS FOR (2478 CASCO POINT ROAD) Murphy moved, seconded, to accept the quo Corporation, Mankato, Minnesota, for emer expenditure is a total of $15,800.00 with funs appropriate year 2008 budget adjustment to *10. ACCEPT QUOTATIONS FOR CARMAN STREET) of $20,301.77 plus sales tax from Elk River up, to be funded from the 2008 Equipment disposal of the vehicles to be replaced at the 0. GENERATOR AT LIFT STATION 6 n in the amount of $15,800.00 from Katolight :y standby generator for Lift Station 6. This from the Sewer Fund and approval of the ect this expenditure. VOTE: Ayes 5, Nays 0. OF GRINDER STATION 7 (2472 Murphy moved, Rahn seconded, to accept the'quotation in the amount of $8900.00 from Valley Rich Company of Chaska, Minnesota, for excavation work at Grinder Station 7. VOTE: Ayes 5, Nays 0. Murphy moved, Rahn seconded, to accept the quotation in the amount of $5100.00 from Electric Resource Contractors of Minneapolis, Minnesota, for electrical work at Grinder Station 7. VOTE: Ayes 5, Nays 0. !� PAGE 3 of 5 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 24, 2008 7:00 o'clock p.m. ( *10. ACCEPT QUOTATIONS FOR UPGRADE OF GRINDER STATION 7, Continued) Murphy moved, Rahn seconded, to accept the quotation in the amount of $26,500.00 from Quality Flow Systems, Inc., of New Prague, Minnesota, for new pumps, control panel, wet well, at Grinder Station 7. These three expenditures are a total of $40,500.00 with funding from the Sewer Fund and approval of the appropriate year 2008 budget adjustment to reflect this expenditure. VOTE: Ayes 5, Nays 0. *11. ACCEPT QUOTATION FOR PARK MOWING SERVICES Murphy moved, Rahn seconded, to accept the quotation from Meyer's Outdoor Services of Delano, Minnesota, for park mowing services for the 2008, 2009, and 2010 seasons in the amount of $49,800.00. VOTE: Ayes 5, Nays 0. *12. EXTENSION OF AGREEMENT WITH HENNEPIN COUNTY FOR ASSESSING SERVICES Murphy moved, Rahn seconded, to approve an extension of the contract with Hennepin County for assessing services for an additional four -year term. VOTE: Ayes 5, Nays 0. *13. REAPPOINTMENT OF PLANNING COMMISSIONERS • Murphy moved, Rahn seconded, to reappoint Kim Kang and Jaye Ann Zullo to the Planning • Commission for three -year terms (April 1, 2008, through March 31, 2011). VOTE: Ayes 5, Nays 0. *14. RESIGNATION OF RON MOORSE FROM HIS POSITION AS CITY ADMINISTRATOR City Administrator Ron Moorse stated, "It has been a privilege to serve the City of Orono for 16 years. I have truly appreciated the opportunity to work with many great people, both staff and council. I will take many great memories with me." Murphy moved, Rahn seconded, to accept the resignation of Ron Moorse from his position as City Administrator, effective May 15, 2008, and to authorize Mayor White to sign the separation agreement. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT Mattick reported on the Torrens proceeding concerning the lots located on Crystal Bay Road. Mattick stated there are potentially 125 lots that the City would need to obtain title work on, with the cost that would have to be incurred by the City being in the neighborhood of $25,000 to $30,000 in title fees. Mattick indicated in order to proceed forward with the Torrens action, it would be necessary to undertake the title work. *15. LICENSES & PERMITS None PAGE 4 of 5 4 C: • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 24, 2008 7:00 O'clock p.m. *16. BILLS Murphy moved, Rahn seconded, to approve p Nays 0. ADJOURNMENT Murphy moved, McMillan seconded, to adjou ATTEST: Linda S. Vee, City Clerk/ of the All Funds Account. VOTE: Ayes 5, the Orono City Council meeting at 7:37 p.m. PAGE 5 of 5 a s M. White, Mayor