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HomeMy WebLinkAbout02-25-2008 Council Minutes'1 4;� 'ZI • • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. M_tTea 111 The Orono City Council met on the above -me James White, Council Members Jim Murphy, Attorney Soren Mattick. Representing Staff N Administrator for Long -Term Strategy Mike ( Planner Evelyn Turner, City Engineer Tom K Mayor White called the meeting to order at 7:00 CONSENT AGENDA Item Nos. 9, 10, and 11 were added to the McMillan moved, Rahn seconded, to approve Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING McMillan moved, Rahn seconded, to approve meeting as submitted. VOTE: Ayes 5, Nays ( PLANNING COMMISSION COMMENTS — Kempf stated he had nothing to report but PUBLIC COMMENTS Dave Runkel, 2684 Casco Point Road, addresse( Milfoil Treatment Program that was recently dis from the approximately 127 lakeshore residents. approve the plan before proceeding forward. Rt Bremer asked if Mr. Runkel was aware of the Runkel stated he does not know the exact numb participation by the residents. Runkel indicate( towards harvesting milfoil on the three bays. A been received, which has reduced the required c noted approximately $2 million has been spent increase in the milfoil. zed date with the following members present: Mayor McMillan, Cynthia Bremer, and David Rahn; City City Administrator Ron Moorse, Assistant City .-on, Planning and Zoning Coordinator Melanie Curtis, ;g, and Recorder Jackie Young. followed by the Pledge of Allegiance. ,fit Agenda. Consent Agenda as amended. VOTE: Ayes 5, FEBRUARY 11, 2008 minutes of the February 11, 2008 City Council KEMPF, REPRESENTATIVE be available for questions. the City Council regarding the Carman Bay 2008 eminated. The plan requires that $28,000 be raised The DNR is requiring that 50 percent of the residents ikel stated in his opinion the plan is not feasible. of residents who have signed up for the program. r but in previous years there has been 40 to 50 percent the DNR will be only allocating $10,000 this year ;rant from the DNR and a grant from the LMCD have ntribution by the residents down to $28,000. Runkel a milfoil harvesting in the past with the result being an PAGE 1 of 12 N MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. ZONING ADMINISTRATOR'S REPORT *3. #07 -3297 CITY OF ORONO — AMEND MUNICIPAL CODE: SECTION 78 -1405, NON - ENCROACHMENTS — ORDINANCE NO. 43, THIRD SERIES McMillan moved, Rahn seconded, to adopt ORDINANCE NO. 43, THIRD SERIES, an Ordinance Amending Chapter 78 of the Orono Municipal Code by Amending Section 78 -1405, Non - encroachments Regarding Eaves, Gutters and Off Street Parking. VOTE: Ayes 5, Nays 0. 4. #08 -3340 MARK AND JENNIFER PRUETER, 3215 CRYSTAL BAY ROAD — VARIANCE Mark Prueter, Applicant, was present. Turner stated the applicants are requesting average lakeshore setback and structural coverage variances to construct an entry addition as well as revisions to the average lakeshore setback variance for the lakeside deck to add a pergola or trellis over the front deck and a side setback variance to add a fireplace and cabinetry to the east wall of the house. Turner noted the entryway does increase the structural lot coverage, with the property currently being over the 15 percent. • The Planning Commission voted 6 to 1 to recommend approval of, one, the average lakeshore setback and structural coverage variances for the entry as proposed; two, approval of the revision to the average lakeshore setback to allow the addition of a pergola over the existing deck, no larger than the existing • deck; three, approval of the addition of the box bay to the house, but not a setback variance. Staff recommends approval of the entry way variances and the box bay variance but not the variance for the pergola. White noted the report indicates that in the past hardcover was calculated differently. Turner indicated the discrepancy in the structural coverage number has been resolved and that the previous owners did not increase the structural coverage more than they were allowed. McMillan noted the applicant has submitted hardship statements for Items A and C but not Item B. McMillan asked whether the applicant had a hardship statement for Item B, the trellis over the existing deck. Prueter stated he had the misunderstanding that Item B would be handled through the building permit and that he was unaware the work would require a variance. McMillan noted the applicant has indicated the pergola would provide some shade and add to the appearance of the deck. Prueter indicated the pergola over the existing deck would allow a portion of their deck to be shaded and would complement the design of the deck. Prueter noted his wife is presently undergoing treatment for skin cancer. Murphy asked whether the pergola would be open or closed. PAGE 2 of 12 • MINUTES OF TAE ORONO CITYI,COUNCIL MEETING Monday, February 25, 2008 7:00Io'clock p.m. (4. #08 -3340 MARK AND JENNIFER PRUETER, 3215 CRYSTAL BAYROAD, Continued) Prueter indicated it would basically be an open pergola but in his opinion would provide adequate shading due to the angle of the sun. The intent of the box bay is to allow for a gas or propane fireplace and eliminate their current chimney, which tends to allow cold air into the house. Prueter noted the area is only 24 feet wide in that area and that by constructing the box bay, it would allow them to maintain the majority of the space. I I White noted his heating bills were reduced folio ng the installation of his box bay. Rahn asked whether there are any other reductions in hardcover being proposed besides removal of the poly to compensate for the added structural coverage. Turner stated the applicant was directed to reduce the hardcover down to the original number and that the added structural coverage would be going over existing hardcover. Rahn commented in his view there should be additional reductions in hardcover to offset the increase in structural coverage. Prueter indicated he did submit a proposal to remove close to 700 square feet of hardcover. The majority of it comes from the removal of poly and rock, but some decorative rock and a flagstone retaining wall would also be removed as well as a concrete pad. • Rahn asked whether the driveway would be narrowed. Prueter indicated the width of the driveway would stay the same. Prueter indicated they would also be willing to remove some stone planters. Rahn stated it appears the applicant's property already protrudes further toward the lake than the neighbors, and with the addition of the two -story entry, the massing on the lot will increase. Rahn indicated he is unclear why the entryway needs to be two stories tall. Prueter stated at the time they purchased the home, the deck was encroaching 14 to 15 feet, and at the time they renovated in 1993, the deck was reduced. The structural design of the pergola is to remain open and allow some light through it without prohibiting the neighbors' view of the lake. Prueter indicated he does have some pictures which show the view of his yard from the neighbors. Prueter stated the design of the entryway complements the house and would allow them some room in an entryway that is very crowded at the present time. Rahn stated given the limited amount of reductions in the hardcover and the potential impact on the neighbors' views, he has a difficult time approvi I ng the variances. Prueter distributed some photographs to the City Council illustrating different views from the neighbors' property. Prueter noted one of his neighbors does have a guest house, which is located closer to the lake than what they are proposing. • Rahn asked whether the encroachment would create a new average lakeshore setback. PAGE 3 of 12 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. • (4. #08 -3340 MARKAND JENNIFER PRUETER, 3215 CRYSTAL BAYROAD, Continued) Turner noted there was a variance granted to the average lakeshore setback, but in effect, since the deck is higher than six feet, it is considered structural coverage. Turner stated the deck was approved to be located forward of the average lakeshore setback in 1993. Bremer asked whether Commissioner Rahn would like to see the deck reduced in size. Rahn stated he would like to see the deck reduced somewhat and that he does not understand the need for the second floor on the entryway, which contributes to the massing. If the applicant's intent is to increase the size of the entry, that could be accomplished without the second story. White asked whether a portion of the parking area in the front could be reduced. Turner stated in looking back at the minutes from 1993, it was noted that with the road being so narrow, some parking space was needed. Turner indicated one of the reasons why Staff did not seek a reduction in structural coverage is because there is not a small shed or other small structure that could be easily removed. Rahn asked whether the neighbors are in agreement with the project. Prueter indicated both neighbors are in agreement with the project. Prueter stated they would like the entryway to complement the house and that they feel this design does that. The design of the entryway is allows them to have more open space in that area and also allows them to see who is at the door before answering the door. Murphy commented the applicant is upgrading the entire house and that the stone walls as part of the entryway help to create additional massing. Murphy indicated if the average lakeshore setback is adhered to, it would create an issue with the views of the neighbors. In addition, he does not see how the applicant will achieve shade from the pergola given the proposed design, and suggested that the applicant and his family could sit under an umbrella and achieve shade. Murphy noted the City Council has approved numerous upgrades to homes and that the proposed work will definitely improve this house. Murphy stated in his view the entryway and the pergola will block the view from the side and that the applicant should make a choice between the two. Prueter stated if the sun were located directly overhead, the pergola would have no value, but given the angle of the sun over his property, in his view the pergola will provide adequate shading from the late spring through the summer. Prueter stated they have had umbrellas in the past and that the wind has caused problems with the umbrellas. Prueter stated they are seeking a more permanent solution. McMillan commented she does not see the hardship for the pergola. Rahn stated he would be willing to allow the two -story entry if the pergola is eliminated. McMillan stated she understands the advantages of a well - designed entryway and that in her view there is a hardship for the entryway. • PAGE 4 of 12 N • • i MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00'! 'clock p.m. (4. #08 -3340 MARK AND JENNIFER PRUETER, 3215 CRYSTAL BAY ROAD, Continued) Murphy stated what he understands the applic some additions to it, which will help improve in favor of the box bay. it is doing is re- siding the whole home and creating U appearance of the residence. Murphy indicated he is Murphy moved, McMillan seconded, to direc No. 08 -3340, Mark and Jennifer Prueter, 321; lakeshore setback and structural coverage va . the addition of the box bay to the house but n pergola over the existing deck. VOTE: Ayes 5. #08 -3344 CITY OF ORONO, BIG IS VARIANCES FOR CONSTRUCTION OF D Gaffron stated the City of Orono is requesting v dock gangway landing pads adjacent to the show is to provide a suitable permanent landing area will discharge passengers. The concrete pads v attachment of the gangway to the pads. The do be removed during the winter season. This prof connecting the four pads, as well as rip- rapping potential for erosion and undermining of the pay Staff to draft a resolution approving Application Crystal Bay Road, granting of an average iances for the entryway as proposed, and approving t a setback variance, and to deny the addition of a y Nays 0. ) PARK PROPERTY, 100 BIG ISLAND — LANDINGS riance approvals to construct four 10' x 20' concrete line at the City's Big Island Park property. The intent here the gangways from the proposed floating docks 11 also incorporate hardware necessary for the is are intended to be seasonal floating docks and will ct also includes a series of 4' to 6' sidewalks he shoreline in the area of the pads to eliminate the The Planning Commission reviewed this application at their February 19'' meeting. One resident was in attendance for this application and expressed some concerns regarding the level of proposed activity at the island, security issues, and erosion concems.1 The Planning Commission voted 7 -0 to approve construction of two of the four pads (with docks; etc.) subject to the six conditions suggested in the staff memo. The Planning Commission felt it was critical to obtain survey data before final approval is granted to determine whether there will be filling within the floodplain that would need to be mitigated. The Planning Commission decided that it was not necessary to slope the pads backward for runoff discharge to a grassy swale or another storm water treatment facility and felt that filtration through the rip -rap will adequately function to treat the runoff from the pads. Gaffron noted the City Engineer has been determine whether the proposed work will completed this week. It was the feeling of the Planning Commission pursued, it would require an additional public ] how the park is operating prior to expansion. Gaffron stated the pads consist of approximat if necessary. The amount of hardcover being one percent. sted to provide survey work as soon as possible to re floodplain mitigation and that the work should be if construction of the two additional pads were ng and an opportunity for additional public input into +1 1400 square feet and could be reduced to some extent oposed for the 0 -75 foot zone consists of one quarter of is Gabriel Jabbour addressed the City Council regarding the proposed work on Big Island and noted that the committee's desire is to have various improvements to the island gradually evolve over time rather PAGE 5 of 12 1 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. (S. #08 -3344 CITY OF ORONO, BIG ISLAND PARK PROPERTY, Continued) than being completed all at one time. Jabbour noted the docks have to be handicapped accessible and the City is committed to that. Jabbour noted the Planning Commission's role in this application was to review the hardcover and the floodplain issues and that it was not within their purview to be reviewing the number of docks. Under LMCD regulations, 400 boats would be allowed to be docked on Big Island without the need for a variance. Jabbour stated the City has saved the citizens hundreds of thousands of dollars by obtaining donated services for the work and that the improvements will increase the value of the lots on Big Island. The Big Island Committee will be requesting permission to construct four docks. Jabbour expressed concern that there are mixed messages being sent by the Planning Commission that differ from the direction of the City Council and have caused some confusion. Jabbour stated Staff should have explained to the Planning Commission the scope of their review and that it did not include a review of the number of docks. Jabbour indicated he will be asking the LMCD for permission to construct four docks at their next meeting. Jabbour stated if the City Council does not want to obtain permission to construct four docks on Big Island, they will need to say so. • White noted the City has gone on record asking the County for four docks and that it was not the purview of the Planning Commission to limit the number of docks to two. White stated the City would • like to obtain approval for four docks up front to avoid the need to have to go through this process again and that it is possible all four docks would not be constructed. White noted it has been the long -range plan of the City that they would request permission to construct four docks on Big Island and that it was unfortunate the Planning Commission was not aware of that plan. Murphy commented he would like to see a dock constructed on Big Island and that a committee was specifically established to provide input on improvements to Big Island from a number of different quadrants that represent a wide range of interests. Murphy indicated to his understanding the committee has reviewed the proposal quite extensively. Bremer noted a representative from the Planning Commission unfortunately was not on the committee. Murphy stated since the Big Island park land has been purchased, there has been an underlying theme among some groups that the City has big plans for the island other than cleaning it up and making a few improvements. Murphy stated he routinely receives comments on how people would like to see access to Big Island as well as the improvements, and that it is unfortunate the Planning Commission was not fully apprised of the recommendations of the committee. A number of rotary clubs have indicated interest in getting the trail set up for handicap access, and there is a master plan that needs to be communicated to everyone. Murphy noted under Staff's recommendations no formal approved action is requested at this time. Given the time constraints that the work needs to be completed in, Murphy recommended the City Council approve the application tonight. • PAGE 6 of 12 'M • • C] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7: 00! o'clock p.m. (5. #08 -3344 CITY OF ORONO, BIG ISLAND PARK PROPERTY, Continued) Mattick stated the City Council can direct Staff to prepare an approval resolution and that all the requirements of the City have been met. Bremer noted she was in attendance at the PI the Planning Commission had a good discus: concern expressed about the impact that four clear from the information given to the Plann of docks and that the Planning Commission "I think it is a good idea to approve half and be built." Bremer stated in her view the Plan issues involved in an application. Bremer suggested a joint meeting with the City beneficial and recommended that a representatil In essence, the Planning Commission relies on t discussed and reviewed and that in her view the Bremer noted that whenever the City is the app] and given the go -ahead to Staff to file an applic, Kempf stated the situation was rather unusual s understanding the issues were up for discussion was submitted kind of on the fly given the lack felt they did not have enough information to be impact the island. Kempf commented he would like to see the Mii Commission had concerns and uncertainty aboi the impact that four docks would have on the is meeting raised concerns regarding the wake fro questions the need for four 100 foot docks with would give as the entrance place to the island. ing Commission meeting and that in her view she felt regarding the application and that there was some :ks would have the island. Bremer stated it was not Commission that they were not to review the number received comment from Mike Gaffron to the effect that L get the second public hearing before allowing others to Commission relies on Staff to focus them on the )uncil and the Big Island Committee would be from the Planning Commission be invited to attend. direction of staff to know what issues need to be ommissioners asked a number of good questions. int, the City Council has already reviewed the work ce it was coming from the City and that it was his Kempf stated it appeared to him that the application 'survey information and that the Planning Commission ;sured that the proposed work would not negatively iehaha dock at Big Island but that the Planning what the future use of the island was going to be and nd. Kempf noted the resident in attendance at the . large boats and erosion and that he personally still oncrete pads on Big Island and the impression that it Murphy stated information needs to be transmitted better from the committee to staff and then to the Planning Commission. Murphy noted that thereare issues dealing with timing of the work that have been discussed thoroughly by the committee and that the work needs to be completed in the very near future to avoid additional costs. Jabbour stated the Planning Commission does not have the authority to limit the number of docks and that the LMCD regulates the number of docks. Jabbour recommended the hierarchy of the different organizations be explained to the Planning Commission. Jabbour asked whether the only issue that was for review by the Planning Commission was the'lconstruction of the concrete pads. Gaffron stated it was clear from Staff's memo docks became a factor in determining how mu it the variances had to do with the concrete pads. The hardcover was appropriate. PAGE 7 of 12 AD MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. • (S. #08 -3344 CITY OF ORONO, BIG ISLAND PARK PROPERTY, Continued) Jabbour commented a 100 -foot dock is not a large dock and that there needs to be ample room in both the front and the back of the boat in order for it to dock properly. Jabbour stated the discussion regarding the number of docks will be held with the LMCD. Kempf stated he may have been unsure of the role of the Planning Commission was to play in this application, but his understanding is that the overall role of the Planning Commission in applications is to make a recommendation to the City Council and that the City Council is the ultimate authority on the issues. Kempf stated in his opinion the Planning Commission made good recommendations regarding this application and had a good discussion regarding the issues, with the Council making the final decision. McMillan noted the Planning Commission was given three variances to review and that the Planning Commission was steered away from the focus of the application by an audience member and they then started talking about the use of the docks, which would fall under a conditional use permit. McMillan noted the number of docks is not a Planning Commission issue and falls under the authority of the LMCD. McMillan commented the work on Big Island is complex given the fact that there are a number of different agencies involved and that everybody's role in this application should have been explained better. Murphy stated this is the same fundamental issue that has arisen in the past dealing with what the role of the Planning Commission is and what the role of the City Council is. Murphy stated in his view some • of the commissioners became emotionally involved in the co -op application and strayed from what really needed to be discussed. Murphy commented a majority of issues that deal with the lake tend to result in emotions becoming involved and that the Planning Commission needs to stay focused on the issues raised by Staff. McMillan moved, Rahn seconded, to direct Staff to draft an approval resolution for Application #08 -3344, City of Orono, Big Island Park Property, 100 Big Island, granting of three variances for construction of four concrete pads. Gaffron stated if there are floodplain issues that need to be dealt with, possible revisions to the plan may need to be made or that issue will need to be mitigated. Murphy recommended the resolution contain language stating that a public hearing on this matter has been held. Gaffron stated that is typical language included in a resolution. VOTE: Ayes 5, Nays 0. PAGE 8 of 12 • • • • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:OO,o'clock p.m. *6. #08 -3345 CITY OF ORONO — An PERMITS RELATED TO GUEST APAI STRUCTURES — ORDINANCE NOS. 44 MUNICIPAL CODE: CONDITIONAL USE NTS AND PLUMBING IN ACCESSORY 45, THIRD SERIES McMillan moved, Rahn seconded, to adopt ORDINANCE NO. 44, Third Series, an Ordinance Amending Chapter 78, Article IV of the Orono City Code Concerning Permitted Uses and Conditional Uses Related to Guest Apartments. VOTE: Ayes 5, Nays 0. McMillan moved, Rahn seconded, to adopt ORDINANCE NO. 45, Third Series, an Ordinance Amending Chapter 78, Article IV of the Orono City Code Concerning Permitted Uses and Conditional Uses Related to Plumbing in Accessory Structures. VOTE: Ayes 5, Nays 0. *7. #08 -3349 ORONO SCHOOLS, 685 OLD CRYSTAL BAY ROAD NORTH — CONDITIONAL USE PERMIT — RESOLUTION NO. 5725 I McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5725, a Resolution Granting a Conditional Use Permit for Land Alteration )0thin the Shoreland Zone for the property located at 685 Old Crystal Bay Road North. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT McMillan reported the City now has ,61 organic recyclers signed up. Another flyer will be sent out in the spring and then again in mid summer. McMillan noted their grant will end in December and that they plan on using the remaining funds for education. Murphy noted the MN Legislature overrode the Governor's veto on the transportation bill and that it has been stated that there is a large backlog of projects that need to be completed. Murphy indicated he is interested in knowing whether the roundabout is one of those projects. Murphy reported that one of the gates blocking entrance to the new Highway 12 is missing and should be replaced. I White noted he attended a meeting last week on the County 19 trail and that there are a number of obstacles to overcome given the location of the existing roadway and the utilities in that area. White stated information is still being gathered on this project but that there are a number of issues that will need to be resolved if this project is going to go forward. White reported he attended a seminar this morning for elected officials at the University of Minnesota regarding state funding, which was very informative. White stated cities over the world are dealing with issues relating to congestion and costs and that Minneapolis is one of the leaders in looking at options for reducing costs and computerizing the transportation systems. CITY ENGINEER'S REPORT Kellogg stated last week Wednesday he and Scott�Oberaigner met with the residents of the Myrtlewood neighborhood and answered their questions regarding city sewer service. Kellogg stated the majority of the residents indicated they are in favor of city sewer. PAGE 9 of 12 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. (CITYENGINEER'S REPORT, Continued) Gaffron stated he has compiled a 20 -page report on the City's sewer system, and identified the different areas of the City that are in need of city sewer at the. present time, other areas that are not in need of city sewer and other issues that should be addressed. Gaffron stated he is hopeful that by the beginning of March that report will be finalized. Kellogg noted there are approximately six neighborhoods at the present time that have shown interest in city sewer. CITY ADMINISTRATOR'S REPORT 8. AWARD BID FOR AUDIOVISUAL SYSTEM FOR THE COUNCIL CHAMBERS McMillan noted the maintenance fee totals vary and asked whether the bids cover different maintenance items. Moorse stated the bid documents set out specifically what the City would like in a maintenance agreement. is Rahn asked if the plasma TV will be utilized for other purposes other than city council meetings. Moorse stated the plasma TV could also be utilized during work sessions and that the system allows • laptops to be hooked up to it and Power Point presentations shown on the plasma TV. Murphy stated it is his understanding the plasma TV could also be used for training sessions. Moorse stated there will also be a digital audio recording of the Planning Commission and City Council proceedings. Bremer moved, McMillan seconded, to award the bid for the Audiovisual System for the Council Chambers to Appollo Systems, Inc., for a total project cost of $50,409.45, and to amend the Improvement and Equipment Outlay Fund budget to reflect the expenditure. VOTE: Ayes 5, Nays 0. *9. CALL FOR BOND SALE — STREET RECONSTRUCTION PLAN — RESOLUTION NO. 5726 McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5726, a Resolution Providing for the Sale of $4,500,000 General Obligation Street Reconstruction Bonds, Series 2008A. VOTE: Ayes 5, Nays 0. *10. DONATED MEDICAL LEAVE POLICY— RESOLUTION NO. 5727 McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5727, a Resolution Approving a Donated Medical Leave Policy, to be Added to the City's Personnel Policies. VOTE: Ayes 5, Nays 0. • PAGE 10 of 12 • • TES OF THE ORONO CIT 1 COUNCIL MEETING Monday, February 25, 2008 7:OO�o'clock p.m. *11. LIQUIDATION OF COMMUNITY McMillan moved, Rahn seconded, to approN #2FTX18L61CA20352, through a sealed bid VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT Attorney Mattick noted a letter has been rece roads and that the City Administrator has drE Council have one more meeting with represe issue and whether it can be resolved in some Mattick stated it is his understanding the S City Council decide who should attend the least one other council member. Mattick stated following his review of the mater MnDOT has focused on the issue relating to the City's roads are termed private roads. Mattick n and that he has been unable to find any case law this situation. Mattick noted MnDOT is require( govern the process, and within those rules is a de is under the City's jurisdiction is considered a cii jurisdiction over all of their private roads within issue needs to be discussed further. Murphy asked which MnDOT representatives Mattick stated the primary person the City has she is not the ultimate decider of the issue. Murphy stated he is in favor of sitting down witl are a large number of people at MnDOT who rel people that actually make the policies. Murphy Senator Gen Olson and that he would recommen transpired and then discuss this issue thoroughly White indicated he is in favor of meeting with M Olson. Moorse noted the City is not aware of when the s find out that information. Murphy stated the definition of city streets and Bremer indicated she also is in agreement with VICE OFFICER VEHICLE the sale of a 2001 Ford F -150, VIN rocess, with the minimum bid being $4,500.00. from MnDOT regarding the classification of Orono's a letter in response to that. Mattick suggested the City ves of MnDOT to see exactly where they stand on this ion prior to sending any letter. Board meets May 28"' or 29th, and suggested the . Mattick suggested the Mayor attend along with at tls concerning this issue, it is his impression that alculation of city streets and the fact that some of the ted there is no definition of city streets in the statutes lealing with the definition of a city street as it relates to by the applicable statute to produce rules on how to inition on city streets. The rule says any street which � street. Mattick noted the City has retained heir easement documents and that in his opinion this is suggesting the City meet with. discussing this issue with is Julie Skallman but that MnDOT before sending another letter but that there )rt directly to the Commissioner and only a handful of ►dicated he has previously discussed this issue with . the City develop a list of bullet points of what has vith Senator Olson. and also with discussing the issue with Senator subcommittee is meeting and they will need to it relates to funding should also be discussed. recommendation of Attorney Mattick. PAGE 11 of 12 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 25, 2008 7:00 o'clock p.m. (CITYATTORNEY'S REPORT, Continued) Mattick stated he would compile a chronology of events on this issue for council review. It was the consensus of the City Council to schedule a meeting with MnDOT and to discuss this matter further at their next work session. *12. LICENSES & PERMITS None *13. BILLS McMillan moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Mayor White adjourned the meeting at 9:03 p.m. ATTEST: t�a/, �� Lmda S. Vee, City Clerk a es M. White, Mayor PAGE 12 of 12 • r� U