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HomeMy WebLinkAbout12-09-2002 Council MinutesORONO CITY COUNCIL MEETING CO)–) MONDAY, DECEMBER 9, 2002 • ROLL The Council met on the above - mentioned date with the following members present: Mayor Barbara Peterson, Council Members Bob Sansevere, Jay Nygard, Jim White, and Jim Murphy. Representing staff were City Administrator Ron Moorse, Planning Director Mike Gaffron, Zoning Administrator Wendy Bottenberg, City Attorney Tom Barrett, City Engineer Glenn Cook, Public Services Director Greg Gappa, and Recorder Alissa Winternheimer. Mayor Peterson called the meeting to order at 7:02 p.m. CONSENT AGENDA 1. Approve /Amend Items 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 24, and 25 were added to the Consent Agenda. Murphy moved, and Sansevere seconded, to approve the consent agenda as amended. Vote: Ayes 5, Nays 0. • PUBLIC HEARING 2. 2003 Levy Adoption Hearing— Adoption of 2003 Budget and Tax Levy A. Adopt Final 2002 Levy Collectible in 2003 — Resolution No. 4902 B. Adopt 2003 General Fund Budget — Resolution No. 4903 C. Adopt the 2003 Special Revenue Funds Budgets — Resolution No. 4904 Moorse stated that the hearing was the final hearing prior to the adoption of the 2003 budget and tax levy. The proposed budget reflected an effort to limit expenditures in order to comply with a state - imposed levy limit, as well as to deal with other limited revenues, while maintaining current service levels and providing funding for upcoming fire equipmo ,it and facility needs. The 2003 General Fund budget expenditures increased by 2.28% over the 2002 budget. The small increase was made possible by significant expenditure reductions, including the elimination of two staff positions. The total levy increased by 5.88% over the 2002 Levy. The increase was necessary to fund the General Fund budget and to provide funding for upcoming fire equipment and facility needs. Mayor Peterson opened the public hearing at 7:04 p.m. is ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 PUBLIC HEARING — Continued There were no comments. Mayor Peterson closed the public hearing at 7:05 p.m. Murphy stated the City should prepare for 2004 when they will be greatly affected by State budget issues. Moorse stated that the City receives $300,000 in Market Value Credit from the State in order to reduce the property tax amount for homes that are worth up to $400,000. The City could lose that Market Value Credit in 2004. Mayor Peterson moved, and White seconded, to adopt Resolution No. 4902 adopting the final 2002 tax levy collectible in 2003. Vote: Ayes 5, Nays 0. Mayor Peterson moved, and White seconded, to adopt Resolution No. 4903 adopting the 2003 General Fund budget. Vote: Ayes 5, Nays 0. • Mayor Peterson moved, and White seconded, to adopt Resolution No. 4904 adopting the 2003 Special Revenue Funds budgets. Vote: Ayes 5, Nays 0. • 2bb. Update on Dakota Line Gabriel Jabbour expressed his admiration of and appreciation to Mayor Peterson for handling an awkward situation with grace and poise in their meeting with Long Lake that evening regarding fire service. He stated the City should thank Tom Skramstad, Shorewood's representative to the LMCD, and Lili McMillan, because they were instrumental in securing funding for the additional Water Patrol deputies. Jabbour stated that a letter was sent to Minnetonka Beach stating it is illegal for them to adopt a comprehensive plan without Met Council first approving it. He stated Orono was responsible for bringing the issue to light, and if Minnetonka Beach refuses to act on the letter, Orono should be ready to pursue the matter further. He stated he is concerned about the impact of the State's budget shortage on the Highway 12 project. Item 16 was moved up on the agenda. 2 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • 16. Appoint Auditor for Fiscal Year 2002 White stated that he wanted to comment on the extra costs, such as the tax increment district's required reporting and data collection. He pointed out that that is one reason why the City gets a 10% take on a TIF district. In his office, they spend about $30,000 per year to do the reporting. People don't realize there are expenses that don't appear on any agenda that affect the cost of doing business. White moved, and Murphy seconded, to appoint the audit firm of Malloy, Karnowski, Radosevich & Co., P. A. to perform the required audits for the 2002 fiscal year records at an estimated cost of $23,670, excluding direct expenses. Vote: Ayes 5, Nays 0. APPROVAL OF MINUTES *3. Regular Council meeting of November 25, 2002 Murphy moved, and Sansevere seconded, to approve the Minutes of the Regular Council Meeting of November 25, 2002. Vote: Ayes 5, Nays 0. • *4. Truth in Taxation Meeting of December 2, 2002 Murphy moved, and Sansevere seconded, to approve the Minutes of the Truth in Taxation Meeting of December 2, 2002. Vote: Ayes 5, Nays 0. PARK COMMISSION COMMENTS —RICK MEYERS, REPRESENTATIVE Meyers stated that there was no December meeting. At the last meeting, they discussed the French Creek prairie problem and consulted with the people who had done the prairie. The prairie is as good as they can get it given that the soil corrections were not done properly when the prairie was planted. Hackberry Park is finished and looks fabulous. Meyers stated they are having problems with garbage collection in the parks with BFI. The City will start doing its own garbage collection at the parks. Someone threw a mattress and box spring in the Stubbs Bay dumpster. If the City does build a fire hall near the Sohn's property, the Parks Commission would 40 like to be involved in order to plan a skating rink with a bathroom, parking area, lights, etc. 3 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 PARK COMMISSION COMMENTS RICK MEYERS, REPRESENTATIVE— • Continued as part of the development. PLANNING COMMISSION COMMENTS — JEANNE MABUSTH, REPRESENTATIVE None. Gaffron stated that Mabusth had called in sick. PUBLIC COMMENTS Lorraine Kaley of 1395 Brown Road South asked if the City was planning to install a skating rink in the empty lot near the old city chambers. Meyers stated that the well on that lot functions, but is too small to support a skating rink. Also, the ground would not hold water properly. They are planning to install two rinks at the Sohn's property that would include amenities. Sansevere asked Ms. Kaley if she would be interested in a spot on the Planning or Parks • Commissions if one became available. She stated she would be. He suggested she leave her name with staff so that she could be notified if a spot becomes available. Meyers stated that nuisance properties are a problem. He had read that Mound had over 200 problem properties. After sending out warning letters and cracking down on ordinances, they reduced the number of problem properties to about 20. He stated it was time for Orono to get tough on residents who neglect their properties. They could organize volunteers to provide help for elderly or handicapped residents. Mayor Peterson stated the process to deal with run down properties is a long one. Moorse stated they have the right ordinances in place, but if someone fights it, the process becomes lengthy. Meyers suggested condemning properties with gross violations. Mayor Peterson stated they did not want to attack elderly residents who can't keep up their properties. Meyers stated they should help those people. Mayor Peterson suggested putting something in the newsletter. Meyers suggested doing a clean up day once or twice a year when the City would pay for hauling off large garbage. Mayor Peterson stated they used to do that with a drop off site. Sansevere stated they could send trucks around for pick up. 0 4 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 ZONING ADMINISTRATOR'S REPORT *5. #2587 Kris Rudd on behalf of Richard Rudd, 4575 Wayzata Boulevard — Extension of Final Plat Date — Resolution No. 4905 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4905 amending Resolution No. 4479, File No. 2587, allowing the final plat for Richard Rudd's subdivision to be submitted by December 31, 2004. Vote: Ayes 5, Nays 0. *6. #02 -2847 James Nystrom, 1725 Concordia Street — Conditional Use Permit — Resolution No. 4906 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4906 granting a conditional use permit per Municipal Zoning Code Section 10.75, Subdivision 1 to permit construction of a cupola on the roof of a residence to be 34.5' tall, where a 30' height is the maximum for the LR -1C zoning district. Vote: Ayes 5, Nays 0. • *7. #02 -2848 Peter and Amy Goshgarian,100 Orono Orchard Road South - Variance— Resolution No. 4907 • Murphy moved, and Sansevere seconded, to adopt Resolution No. 4907 granting a variance to Municipal Zoning Code Section 10.28, Subdivision 5(B) to allow conversion of attic space to living space by raising the roof where the existing residence is 28' from the side lot line where 30' is required in the RR -1B zoning district. Vote: Ayes 5, Nays 0. *8. #02 -2853 Aulik Design, 955 Tonkawa Road — Variance /Conditional Use Permit — Resolution No. 4908 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4908 granting a variance to Municipal Zoning Code Section 10.22, Subdivision 1(B) and Section 10.56, Subdivision 16(C)(6) to permit an encroachment of 42' to construct a new residence on the property and 62' to construct a lakeside pool into the average lakeshore setback; and a conditional use permit to allow land alteration of greater than 500 cubic yards to be brought onto the site per Section 10.03, Subdivision 19. Vote: Ayes 5, Nays 0. 5 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 9. #02 -2854 Kevin Manley, 1973 Fagerness Point Road — Variance /Conditional Use • Permit Kevin Manley and Ed Suarez of Gustafson Design, landscape designer, were present. Gaffron .stated that the applicant had serious erosion problems with the lakeshore on his property and was applying for approval of a boulder retaining wall system and landscape plan for the westerly lakeshore bank of the property. The proposal requires a conditional use permit and variance for land alteration and hardcover within 75' of the shoreline. The house was newly remodeled and several out of compliance issues had been brought into compliance. There were, however, a number of unresolved issues with the property. The Planning Commission offered to table the proposal, but the applicant requested that a recommendation be forwarded to the Council. Planning Commission recommended to deny the request and did not address specific issues concerning what they might approve were it to come back. Staff had not had adequate time to review plans for extensive boulder walls. The grade has changed since the owner before the last had the property, and the grade change had not been approved. They are therefore looking into potential restoration. There is concern about the slope and stability of the lakeshore bank. They received new plans for 3 different options shortly before the Council meeting. Gaffron suggested it may be appropriate to table the application to allow staff and the City • Engineer time to review the new plans. He suggested Council provide direction as to whether the grade should be restored to what it was before remodeling began, whether the deck might be approved if a formal variance request was made. The deck had not been approved by the City and was encroachment in the 0 -75' lakeshore setback zone, and additional hardcover. Any forthcoming approval should be conditioned on the removal of an illegal shed on the east side of the property and removal of an illegal parking area in the same zone. He stated a survey should be conducted to determine if the stairway encroaches into the right -of -way enough to be an issue with plowing. Work on the lakeshore could occur in the spring, and erosion control would have to be maintained in the meantime. Gaffron stated staff's recommendation was to table the application. Mayor Peterson asked Manley if he would have a problem with tabling the application. Manley asked if they could work through some of the issues. Gaffron stated that all the factors need to be dealt with, but most were separate issues from the lakeshore erosion. Murphy stated that the applicants had done an incredible job on the house. He felt that the Manley's had hurried to get the application past the Planning Commission and to the City Council, and stated he was not prepared to review the plans without the staff's input. • 2 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • 9. #02 -2854 Kevin Manley, 1973 Fagerness Point Road— Variance/Conditional Use Permit — Continued Murphy added that he had no problem with the deck, wanted the shed moved, and the sidewalk issue resolved. The lakeshore issue would have to be tabled. Sansevere asked if all the neighbors had gravel drives. Gaffron stated that if you drive on it, it is considered hardcover, regardless of whether it is permeable. The drive wasn't there before and would require a review process. He stated he did not know if any of the neighbors had their drives approved. Murphy asked about the issue with the riprap. Gaffron stated that the property has a vertical slope with waves undercutting it and trees in danger of falling into the lake. Manley stated that five of his neighbors had received an estimate to do the riprap along the lakeshore all as one job. He is the only person dealing with the City, while the neighbors are dealing with the Watershed District. White stated he preferred not to deal with the issues ad hoc. Manley stated he would like the Council's opinion on the plans. Sansevere stated he • would like to hear from staff and the engineer before giving an opinion. Manley asked if the application would have to return to the Planning Commission. Mayor Peterson stated it would, in all fairness to him, because Council relies on the input of the Planning Commission, staff, and the engineers. She added that the Planning Commission hadn't seen the new plans yet and may approve the application based on one of them. Gaffron stated that on page 1 of item B there was a list of unresolved issues. Regarding the shed that was illegally constructed and located within 2' of the shoreline, Mayor Peterson, Murphy, and Sansevere agreed it must be moved before the project is completed. Regarding the parking area, Manley stated that it had been increased in size, but had always been in that location. He stated it had been overgrown and had railroad ties bordering it. He removed the ties and widened it to allow for 3 cars. Mayor Peterson asked if he needed a variance. Gaffron stated he did because it was new hardcover with no indication of what had been there previously. Manley asked if applying for a variance would be a waste of time. Sansevere stated it looked like everyone in the neighborhood had similar parking areas. Gaffron stated they needed a review process because of the specific parking needs for that road. Mayor Peterson instructed Manley to apply for the variance. • Regarding the accretions, Gaffron stated that Manley's attorney, Mr. Bishop, claimed that 7 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 9. #02 -2854 Kevin Manley, 1973 Fagerness Point Road — Variance /Conditional Use • Permit— Continued the Manley's own the accretions. The City's concern is with where the property boundary will end up. The actual area Manley owns within the east 0 -75' lakeshore yard was at that time unknown. Regarding the concrete stairs alongside the garage, Gaffron stated that they extended into the road right -of -way, but the City had never received a complaint about them. He stated he would defer to public works concerning any issue with the stairs. Murphy stated that if staff felt the stairs were a problem, then Manley should correct them. Sansevere suggested Gappa look at the steps and determine if they would be a problem for the plows. Concerning the deck on the west side of the house, constructed without zoning approval, Gaffron stated that there had been a deck there that was torn off and replaced with a new one. There had been one building plan for the basement remodel that showed the deck, but it was never approved. The deck is within the 0 -75' zone. Mayor Peterson stated the deck had to go through due process. White stated the City had to be consistent to meet State law. Manley showed Council a site copy of the plan with a City stamp on it that showed the deck both before and after the reconstruction. He stated that they had reduced the deck size and amount of hardcover. Mayor Peterson stated that the grade of the walkout level and undercutting of the lakeshore • bank issues would be tabled, along with the proposed boulder wall landscaping plans. Murphy asked if tabling it would keep the applicant and his neighbors from installing the riprap. Gaffron stated that if they received a Watershed District permit, and it wouldn't affect the rest of the property, then Manley could proceed with the riprap. Murphy asked if there was an advantage to doing it with the lake frozen over. Manley stated it would probably be a spring project, done with a backhoe. Barrett suggested they direct the applicant back to the Planning Commission with no motion needed. Gaffron stated they had the ability to extend the deadline to March 12, 2003. If Manley submits the new variance applications by December 18, 2002, he could be finished in March of 2003. Murphy moved, and Sansevere seconded, to remand the application for conditional use permit and variance for land alteration and hardcover within 75' of the shoreline back to the Planning Commission. Vote: Ayes 5, Nays 0. • ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • 10. #02- 2789/02 -2840 Dahlstrom Development LLC, "2550" Wayzata Boulevard West —Final Development Plan Approvals Gaffron stated that the applicants were requesting the Council grant them preliminary plat Approval and General Development Plan Approval. The MCWD had yet to grant stormwater /drainage plan approval. It was uncertain whether MCWD approval would result in changes that impact the plat layout, especially concerning the wetland impacts. Wetland approval is a prerequisite of general development plan approval. Staff was working on plans to avoid the backup of stormwater with the applicant's engineer. The City was asking for an overland outlet to accommodate back -to -back superstorm events. The most recently received Plan Sheets had not been completely reviewed by staff. Staff provided the following three options for Council action: 1. adopting the Draft Resolution and Rezoning Ordinance subject to MCWD approval, and if significant changes resulted, bringing it back to Council; 2. conceptually approving the Draft Resolution and Rezoning Ordinance, with final adoption withheld until MCWD approval is given; 3. tabling formal action until MCWD approval is completed and all issues are addressed. • Gaffron stated that Council had already reviewed the Developer's fee proposals. Sansevere asked what staff would recommend. Gaffron stated option 2 or 3 would be appropriate. He did not want to approve the plans without the MWCD approval as things could change. Murphy stated that the applicants would be coming back before Council for other issues, like lighting. Steve Johnston, of Landform, Inc., stated they had been coming to the Council for nine months and have always been responsible for whatever the City requires. They needed to show their investors and bankers something solid at this point to maintain backing. They needed to send a message that the City is committed to the project. He requested they approve the plans and place all the qualifiers necessary on the approval. Sansevere asked if the investors were the City's concern. White stated that delay was surely adding to the project costs. He stated it was time to share the risk and stop dragging out the process. Johnston stated they would still need final plat approval. Moorse stated that approving the preliminary plat indicates that the final plat would be approved. He stated that conceptual • approval should send a strong enough message to the investors. Moorse stated Council E ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 10. #02- 2789102 -2840 Dahlstrom Development LLC, "2550" Wayzata • Boulevard West —Final Development Plan Approvals— Continued could not give final plat approval without having Watershed approval. Barrett stated that it would be unwise to give Draft Resolution and Rezoning Ordinance approval until the Watershed approval was in place because the City could lose leverage for any future negotiations. Murphy asked the applicant about the fee schedule. Johnston stated that they stood by their original request, but it was not an issue that would delay project approval. Johnston asked why the trails along Willow and County 6 would not be comparable to the sidewalks along Kelley Parkway. Nygard stated that the developer was creating a dense urban residential area. The trails along Willow and Highway 12 had been previously planned as part of the City's trail plan and so the City would give a credit to the developer. Because of the high density of the development, he stated they were requiring sidewalks along each side of Kelley. Murphy stated that Council had discussed the sidewalks, and felt they would not receive a lot of use from high school kids traveling between the school and Long Lake. The trail along Highway 12, however, would be used for that purpose. The sidewalks were primarily there to support the development. Murphy stated he would support the fees as outlined in the staff memo. • Johnston stated they were looking for overflow outlets from the area. The culverts could freeze and plug, so they were looking for an outlet to the creek in the north, but were not certain it could work because of the grades. Between two of the units, however, they could reduce the grade and give the water an outlet to the south. Murphy stated that the outlet was being planned in case of a hundred -year storm. Gaffron stated they would prefer an outlet to the north, instead of across Highway 12. Johnston agreed that they had two choices and would work out the overflow to either the north or south. Murphy asked about the Watershed District issue. Gaffron stated that the MCWD had to approve the filling of the wetlands and the mitigation for those. He stated he felt that they thought there would be extensive wetland impact and wanted less impact by the development. From the City's perspective, the easterly entrance to Kelley impacts the wetland to the northeast. Other minor wetlands will be filled and mitigated elsewhere. Orono has always been the first to avoid filling wetlands. It would come down to what the Watershed District views as the level of impact on an area. The staff was satisfied that the impacts would be minor, whether the Watershed District accepts them or not, remained to be seen. If the MCWD did not agree, then the plans maybe impacted, with some buildings needing to move. Murphy asked the applicant if there were any portions of the plans that were in jeopardy. . X17 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • 10. #02- 2789102 -2840 Dahlstrom Development LLC, "2550" Wayzata Boulevard West —Final Development Plan Approvals— Continued Johnston stated that the development included about 1 -1/3 acre of wetland. He showed Council the wetland areas impacted on the development plan. About 2/3 acre of wetland consisted of a manmade ditch running through the development. They planned to eliminate the ditch, because with the storm sewer in place, it ceases to serve a purpose. The ditch is, however, technically a wetland. The ditch on its own was not an issue, but once determined to be a wetland, then overall, an 86' wide swath is taken out of the development with all the required setbacks. Sansevere asked why the Watershed District has had the application for 3 months. Johnston stated that it is a complicated delineation and the MCWD is trying to protect the wetland. It is not a logical land use decision to reduce density in order to save a manmade ditch. Sansevere stated he favored granting conceptual approval of the Draft Resolution and Rezoning Ordinance, with final adoption withheld until MCWD approval is gained by applicant and engineering issues have been completely addressed. Johnston asked if they could change the wording to grant "preliminary" approval of the • Draft Resolution and Rezoning Ordinance, instead of conceptual. Barrett stated that because of the similarity that would create between option 1 and 2, and because there was no existing category for preliminary approval, they could not change the wording without putting the City at risk of implying a future commitment. Johnston requested they adopt the Draft Resolution and Rezoning Ordinance subject to the MCWD approval and any other conditions the Council would like to add. Kendra Lindahl stated it was not unusual to approve a project subject to many issues pending. Any changes of the plan would require an amendment, and any failure to comply with any conditions, they would be forced to come back before the Council. Murphy asked what exactly the MCWD had to approve. Gaffron responded that MCWD would approve the stormwater management plan, wetland impacts under the wetland conservation act, and grant an erosion control permit. There remains potential changes to the development until the MCWD grants their approvals. Murphy asked if the MCWD could come up with a plan that the City would not be able to approve. Gaffron stated that if the MCWD made changes, it would reduce the number of townhouse units. He felt there were solutions to the stormwater plan. He stated his discussions with Mike Wyatt led him to believe that MCWD did not have a full set of plans. Wyatt hadn't realized there was going to be a storm sewer from the wetland in the • northwest down to the big pond. 11 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 10. #02- 2789102 -2840 Dahlstrom Development LLC, "2550" Wayzata • Boulevard West —Final Development Plan Approvals— Continued Gaffron stated they had received a letter from Mn/DOT that suggested they might go through parallel processes with review of the plat and the request for reconveyance in permits, and that the City should follow up with that. Staff did not believe there were issues that cannot be resolved with Mn/DOT, but if for some reason, they refuse the reconveyance and permits, the development would then need to change again. The MCWD was, however, the most concerning issue. Sansevere asked the applicants why the wording of the approval was so important, when the developer's backers were surely well versed in such matters. Johnston stated that they would like to remove the word conceptually to convince their bankers that the City supports the project and the project is moving forward. Barrett stated that the issue was that there were blanks in the resolution regarding conditions of approval for a variety of issues. If Council felt they could work out most issues, there remained the issue of making it perfectly understood that the MCWD had to make approvals as a condition of the City's approval, which he felt the draft did not do adequately. Sansevere asked if a letter from the City explaining why they only granted conceptual . approval and stating that the City does, in fact, support the project would help the applicants. Barrett felt a letter giving endorsement of the plan would be acceptable. Gaffron stated that the resolution before Council went a long way toward addressing all of their concerns. He stated they could grant approval subject to staff bringing back a resolution that addressed all the issues under discussion, which had been done in the past. Council could grant approval subject to the adoption of a resolution in January assuming the Watershed District and engineering issues have been resolved by that time. Barrett stated that was acceptable. Johnston stated that would help them. Murphy moved, and White seconded, to approve the language of the Draft Resolution and Rezoning Ordinance with final adoption of the Draft Resolution and Rezoning Ordinance to be withheld until the MCWD approval is granted and the engineering issues are resolved, and staff will return with a final resolution in January that details the changes. Sansevere stated he did not see a difference between the terms adopt and approve. Barrett stated they were creating a distinction by approving the language, but not adopting the resolution. Sansevere stated he would prefer the letter of support. Mayor Peterson asked the applicants if they accepted the motion. Kendra Lindahl stated that she was confused by the addition of "language" to the motion. Barrett stated it was to • 12 • ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 10. #02- 2789102 -2840 Dahlstrom Development LLC, "2550" Wayzata Boulevard West —Final Development Plan Approvals— Continued create a distinction between the terms approve and adopt. Murphy amended the motion to include a letter outlining their position on the Planned Unit Development No. 4 for Dahlstrom Development, LLC. Vote: Ayes 5, Nays 0. Murphy moved, and Sansevere seconded, to adopt the fee schedule as presented in the staff memo. Vote: Ayes 5, Nays 0. Johnston stated that the resolution stated that adoption of the final landscaping plans were subject to the recommendations of Wallace Case. He felt that a lot of the recommendations did not provide the best solutions, and asked that the recommendations instead be taken into account and used as a guide for the landscape architects during planning. Gaffron stated that they would reword the item for the final resolution. Gaffron showed Council a photo of the retaining walls that would be used in the development. Council approved the proposed retaining wall material. • Murphy suggested the applicants approach the MCWD to see how they can expedite the process. • Johnston asked Council how best to begin the commercial element of the development. White suggested he bring something to Moorse, who would inform the Council. MAYOR/COUNCIL REPORT Sansevere stated that he was in favor of Mayor Peterson's proposal that staff receive December 24`h off. Mayor Peterson stated she proposed staff receive the 24`h off with pay. Sansevere stated it concerned office, or non - union, staff. Moorse stated that staff each receive 11 holidays per year. This year, the designated holidays included a one -half day holiday on Christmas Eve day. Murphy stated that they could approve December 24`h, 2002 as a full -day holiday, and deal with the executive decision for the future at a later meeting. Mayor Peterson moved, and White seconded, to approve closing City Hall on December 24`h, 2002, with staff receiving their regular pay for the day. Vote: Ayes 5, Nays 0. _- – 13 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • PUBLIC SERVICE DIRECTOR'S REPORT *11. Orono/Long Lake Water System Interconnection Improvements Murphy moved, and Sansevere seconded, to authorize the expenditure of $3,050 for a joint project with the City of Long Lake to install a new valve system for the interconnection between the City's water systems with the project funded from the Water Fund Capital Outlay Budget, with the corresponding budget adjustment to the year 2002 Water Fund Capital Outlay Budget. Vote: Ayes 5, Nays 0. CITY ADMINISTRATOR'S REPORT *12. Long Lake Fire Station Pay Requests Murphy moved, and Sansevere seconded, to approve the requests for payment as follows: BKV Group in the amounts of $4,707.85, $546.69, and $167.33; Great Plains in the amount of $87.94, and Here -U -Lift in the amount of $4,999.87, to be funded from the Joint Fire Account. Vote: Ayes 5, Nays 0. • *13. 2003 Fee Schedule— Ordinance and Summary Ordinance for Publication — Ordinance No. 224,2 nd Series Murphy moved, and Sansevere seconded, to adopt Ordinance No. 224, Second Series adopting the City's Fee Schedule for 2003 and Summary Ordinance for Publication. Vote: Ayes 5, Nays 0. *14. 2003 Meeting Schedule Murphy moved, and Sansevere seconded, to approve the 2003 Meeting Schedule. Vote: Ayes 5, Nays 0. *15. Council Liaison to Park Commission and Planning Commission meetings in 2003 Murphy moved, and Sansevere seconded, to approve the schedule for Council attendance at the Park Commission and Planning Commission meetings during 2003. Vote: Ayes 5, Nays 0. 16. Appears before Item 3. 14 • ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 • *17. 2002 Interfund Transfers and Loan Payments Murphy moved, and Sansevere seconded, to approve transfers as proposed on the Schedule of 2002 Interfund Transfers and Loan Payments. Vote: Ayes 5, Nays 0. *18. Authorization to Disburse City Funds for Claims Received Murphy moved, and Sansevere seconded, to authorize the City Treasurer to disburse City funds in payment of claims received for the December 23rd Council meeting, which has been canceled, and that such paid claims be presented for formal approval at the January 13, 2003 Council meeting. Vote: Ayes 5, Nays 0. *19. Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the 2001 Financial Report— Information Only *20. Change in Name of Fleming Trail Addition Plat— Resolution No. 4910 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4910 approving the change of the Fleming Trail Addition plat to Stoneridge Colony. • Vote: Ayes 5, Nays 0. • *21. Pay Adjustment —Chief Good Murphy moved, and Sansevere seconded, to approve a salary increase of 3.75% for Chief Stephany Good, effective February 15, 2002. Vote: Ayes 5, Nays 0. *22. Police Capital Expenditures Murphy moved, and Sansevere seconded, to authorize the police department priority expenditures- - 1. Furnish sergeant office with three workstations: $5,000 2. 1 replacement radar: $1,900 3. 1 computer, 1 printer (sergeant office): $2,000 4. Digital camera for crime scene & evidence: $600 5. Cabling & data - ports: $1,000 -- totaling $10,500, using 2002 budget dollars, subject to approval of a budget carryover in 2003, based on the surplus funds available from the 2002 Police budget expenditures. Vote: Ayes 5, Nays 0. 15 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 *23. Elimination of Facility Rental Charge from Police Service Cost Allocation • Murphy moved, and Sansevere seconded, to approve the elimination of the facility rental charge from the police service cost allocation calculation, effective January 1, 2003. Vote: Ayes 5, Nays 0. *24. Police Web Page Murphy moved, and Sansevere seconded, to accept assistance from Ms. Stephanie Grande for the development of a business "marketing" plan, which would include redesigning the Orono Police Department web page. Vote: Ayes 5, Nays 0. *25. Accept Donation to Police Reserves Murphy moved, and Sansevere seconded, to accept check in the amount of $250 from the Long Lake Fire Department on behalf of the Orono Police Reserves. Vote: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT • None. 26. LICENSES Annual Liquor Licenses Club On Sale Liquor Narrows Saloon (Orono Liquor Inc.) 3380 Shoreline Drive Mayor Peterson moved, and White seconded, to approve the above listed license, subject to full payment of the utility bill and the civil penalty. Vote: Ayes 5, Nays 0. *27. BILLS White moved, and Murphy seconded, to approve payment of the All Funds Account. Vote: Ayes 5, Nays 0. • 16 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9, 2002 U ADJOURNMENT The meeting was adjourned at 9:35 p.m. ATTEST: Linda S. Vee, City Clerk • - 17 Barbara Peterson, Mayor