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HomeMy WebLinkAbout05-28-2002 Council MinutesN MINUTES OF THE • ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 7:00 o'clock p.m. ROLL The Council met on the above mentioned date with the following members present: Mayor Barbara Peterson; Council Members Bob Sansevere, Jay Nygard, Jim White, and Jim Murphy; City Attorney Thomas Barrett; Representing staff were City Administrator Ron Moorse, Planning Director Mike Gaffron, Zoning Administrator Paul Weinberger, City Engineer Tom Kellogg, and Recorder Kristi Anderson. Mayor Peterson called the meeting to order at 7:01 P.M. Mayor Peterson added an LMCD Report to the agenda, following the Planning Commission Report. CONSENT AGENDA 1. Approve /Amend Items 7, 8, 10, 11, 13, 14, 15, 16, 19, and 21 were added to the Consent Agenda. is Items 4, 5, and 17 were removed from the Consent Agenda. Sansevere moved, Murphy seconded, to approve the Consent Agenda as amended. Vote: Ayes 5, Nays 0. RECOGNITION 2. Richard Flint, Council Member - Resolution No. 4816 Nygard thanked Representative Flint for his openness and willingness to share advice. White acknowledged Flint's unique ability to separate his professional life from his service to the community and complimented him on his strong ethics politically and professionally. Sansevere noted that his wisdom will be missed. He has been a strong leader for the Council and Park Commission. Murphy stated that Flint gave a great perspective to the City and Council. His passion for parks and trails are an inspiration. Mayor Peterson joined the others in honoring Flint adding what a privilege it has been to serve with • him. She stated that Flint offered the City a great deal of integrity and an added sense of humor. Page I of 16 'ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • (RECOGNITION, RICHARD FLINT, Continued) The Mayor read the resolution and awarded Flint a plaque acknowledging his service to Orono. Flint thanked staff and Council Members for the great opportunity to serve the community. Drew McDermott, of the Park Commission, added that he and the other commissioners will sorely miss the support Flint has provided the Commission over the years. Sansevere moved, Murphy seconded, to adopt Resolution No. 4816 in appreciation to Richard Flint for distinguished service as City Council Member. Vote: Ayes 5, Nays 0. 3. Accept Donation to Park Fund Murphy moved, White seconded, to accept the Park Fund donation given by Mr. Flint. Vote: Ayes 5, Nays 0. APPROVAL OF MINUTES * 4. Regular Council Meeting of May 13, 2002 Sansevere moved, Nygard seconded, to approve the Minutes of the Regular Council Meeting • of May 13, 2002. Vote: 4/0/1, with Mayor Peterson abstaining. * 5. Reconvened Board of Appeal and Equalization Meeting of May 13, 2002 Murphy moved, Nygard seconded, to approve the Minutes of the Board of Appeal and Equalization Meeting of May 13, 2002. Vote: 4/0/1, Mayor Paterson abstaining. PARK COMMISSION COMMENTS - RICK MEYERS, REPRESENTATIVE Meyers stated that he had nothing new to report, however, is looking forward to the upcoming park tours. Meyers took a moment to thank Flint for his vision and persistence over the years. He thanked Flint for his strong philosophy and belief that trails build community, and his perseverance to see the process through. In reference to access points, Meyers reiterated the need to examine the list of access points and set parameters with adjacent property owners from the get go. He added that the adjacent property owner to 3165 Casco Circle has been dumping their construction debris on the park/City property. Moorse stated that he will be taking a closer look at the access points list in June with Director of Public Services, Greg Gappa. • Page 2 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • PLANNING COMMISSION COMMENTS - J. MARC FRITZLER, REPRESENTATIVE Fritzler reported that the meeting of May 20th was quite lengthy and several items discussed were on the Consent Agenda. The Hennepin County item was tabled due to a lack of representation. The two items that took considerable time were the Dental or Professional Building at Highway 12 and Old Crystal Bay Road, and the Highway 12 and Willow Project development. LMCD REPORT - LILI MCMILLAN, REPRESENTATIVE McMillan reported that the LMCD 2003 budget will match the 2002 budget, which she hoped the Council would view favorably. McMillan stated that the LMCD had completed its review of the Fox Hill application, and has allowed them to retain their 16 slips. The decision was made in part due to a concise resolution adopted by Orono in 1979 that offered great detail and helped to clear up the process. She complimented the City of Orono on its 1979 Resolution and plans to hold it up as an example of clear thinking to other communities as they look to the future. In an effort to reduce motorized boat traffic on several creeks, such as Long Lake Creek, Painters • Creek, and 6 Mile Creek, more investigation needs to be done. McMillan pointed out that many developers are trying to use this marginal lake access to market property as lake access. Murphy questioned whether demarcation exists between what is lake and what is creek. McMillan stated that the LMCD is currently working to define its jurisdiction in regard to these issues. Questions over creek or lake exist and need to be defined further. She promised to keep the Council apprized of any developments. Mayor Peterson asked what the date for budget approval is. McMillan stated that they are gathering input now and look for approval by the end of June. White inquired over the threat of Zebra Mussels on the Lake and to what extent the DNR will be providing examinations. While the LMCD is hoping to get more DNR representation and inspection time at the Maxwell Bay and Spring Park launch sites, this may need to occur as a pilot program, due to the expense. She maintained that this will be an ongoing battle keeping the mussels out of the lake. PUBLIC COMMENTS • None. Page 3 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 . ZONING ADMINISTRATOR'S REPORT 6. #02 -2772 John and Donna Crotteau, 1405 Sixth Avenue North - Variances - Resolution No. 4817 John and Donna Crotteau, applicants, and Brian Novak, architect, were present. Weinberger explained that the applicants have requested variances to permit construction of additions to the existing house. The additions are proposed to be located within a bluff setback and within the 30' top of bluff setback. The application also requires a variance to permit the garage addition 20.5' from the side lot line where a 30' setback is required. Weinberger identified 5 individual modifications and additions included in the application, however, the applicants revised these based on DNR review and staff recommendations. Weinberger stated that the Planning Commission recommended approval of the variances to permit construction of the residential additions within the 30' top of bluff setback for the kitchen/entry way and bay additions on a 7/0 vote. Weinberger continued that the Planning Commission was split 5/2 recommending approval of variances to permit a lakeside addition to the residence, creating a further encroachment into the • bluff area. This portion of the project includes the 13' of additional encroachment for the living room expansion. The Planning Commission voted 7/0 to recommend the denial of a variance to permit the garage addition to be located 20.5' from the side property line where a 30' setback is required. Weinberger noted that several factors played into this denial, including the fact that the property is a conforming lot and that the garage could be shifted 9.5' to the west leaving a 30' setback. Weinberger stated that Peter Leete of the DNR has stated that they obj ect to the portion of the proj ect that further impacts the bluff and suggested the project be scaled back. Due to elevations, access around the house becomes rather difficult, and fill or alteration is not permitted on a bluff. Weinberger stated that in consideration of the comments received from the DNR, staff continues to recommend approval of the addition but due to the limited access around the building and the potential impact on the bluff, staff is recommending the lakeside addition be reduced to 8'. The staff recommendation allows for an addition to extend an additional 5' rather that the proposed 13'. The Crotteau's offered a revised proposal for consideration by the Council, which included a scaled back living room addition to 10', tied into an existing deck and a 2' raised roofline. The builder explained how they are working to improve the existing conditions, including mitigation, and extending footings with no additional fill. • Page 4 of 16 ORONO CITY COUNCIL MEETING • Tuesday, May 28, 2002 ( #02 -2772 JOHN AND DONNA CROTTEAU, Continued) Sansevere asked about the garage application. The Crotteau's indicated that they would be withdrawing that application in order to investigate a detached garage that would fall within the code. White asked staff if they were comfortable with the 2' differential, from the 8' the City was requesting to the 10' the Crotteau's were proposing. Gaffron felt that preserving the existing pathway around the house was important due to the potential for erosion. Since the house was originally built right up to the bluff, Gaffron stated that no matter where the Crotteau's build, they will be encroaching. White acknowledged that the Crotteau's seem to be trying to meet the spirit of staff's recommendation by cantilevering the upper level, detaching their garage, and allowing the existing pathway to remain, which should be taken into consideration. Murphy inquired about roof runoff. Novak responded that the runoff would be directed to the sides of the house and not onto the bluff. • Weinberger stated that, with the cantilevering plan, the bottom addition will be 8' and the top floor 101. Sansevere asked staff once again if they were comfortable with the revised proposal. Gaffron indicated that the cantilevering can help to solve some of the issues and that he was satisfied with the new proposal as it addresses some of the grading and erosion concerns. White moved, Sansevere seconded, to adopt Resolution No. 4817 granting variances to permit construction of additions to the existing home located at 1405 Sixth Avenue North, as diagramed as items #2,3, and 4 of the proposal as recommended by the Planning Commission. Vote: Ayes 5, Nays 0. White moved, Nygard seconded, granting approval of the living room extension with 8' ft extension on the base and the cantilevered 2' addition on the upper floor. Sansevere reiterated that if staff has any reservations at all he would like to hear them. Gaffron repeated that he found the proposal acceptable and that the applicant had demonstrated hardships exist. Murphy asked to amend the motion to include that the pathway reconnection cannot fall beyond the • amortized bluff line. Page 5 of 16 w ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 . ( #02 -2772 JOHN AND DONNA CROTTEAU, Continued) White revised his motion to included the proposed amendment, Nygard seconded. Vote: 4/1, with Mayor Peterson dissenting. Barrett clarified that the garage addition had been withdrawn from the application. * 7. #02 -2777 Tom Meehan, 2825 Little Orchard Way - Conditional Use Permit - Resolution No. 4818 Sansevere moved, Murphy seconded, to adopt Resolution No. 4818 granting a Conditional Use Permit to allow plumbing in an accessory building. Vote: Ayes 5, Nays 0. * 8. #02 -2779 Jerad and Leslie Hahn, 809 Brown Road North - Conditional Use Permit - Resolution No. 4819 Sansevere moved, Murphy seconded, to adopt Resolution No. 4819 granting a Conditional Use Permit to allow plumbing in an accessory building. Vote: Ayes 5, Nays 0. 9. #02 -2782 Professional Properties of Orono, 2765 Kelley Parkway - Proposed Dental Office - Conceptual Rezoning and Site Plan Review . Gaffron reported that the applicants propose to construct a one story, 15,000 s.f. dental office and professional building on the 2.0 acre existing lot at the NE corner of Old Crystal Bay Road and Highway 12. The request is for a PUD rezoning of the property from RR -1B Single Family Rural Residential to B -6 Highway Commercial District. Gaffron summarized that the actions requested this evening were to consider conceptual approval for PUD rezoning and the preliminary proposed use, review and comment on the commercial site plan, and direct staff to draft a Resolution Granting Concept Plan Approval for action on June 10. The Planning Commission had concluded that the dental office use was consistent with the 2000- 2020 Community Management Plan guiding of this site for office use, and that B -6 was the appropriate zoning district for this use. Gaffron noted that the Planning Commission not only recommended approval of the rezoning 7 -0, but recommended the Concept Plan Approval as well. Gaffron pointed out several questions for consideration; is Council satisfied with the percentage of green space, the site circulation and parking, should a greater buffer be required between the existing trail and parking, should the northerly row of parking more closely meet the 20' setback requirement, should a traffic study take place, and several others as noted in his memo. Sansevere inquired as to the approximate number of clients that could potentially be in and out of • their offices daily. Page 6 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 ( #02 -2782 PROFESSIONAL PROPERTIES OF ORONO, Continued) Dr. Berg stated that the offices would house approximately 5 services. He maintained that with the built -in efficiencies of a drop -off site and full building circulation the flow would not be an issue. Dr. Kottemann stated that he sees approximately 60 -80 patients daily. Dr. Eberts noted that he services approximately 40 visitors daily. Sansevere noted that the offices will serve several hundred patients daily. Murphy questioned whether simply too much is trying to be squeezed onto this 2 acre parcel. He asked whether the building could be made any smaller. Dr. Berg maintained that in order to make the whole project feasible, they need to have the building as large as possible. Sansevere commented that he had heard the site to the east may also be developed with dental uses. Gaffron noted that the property to the east was approximately 2 %2 acres and guided for office use. • While Sansevere agreed that access around the building is necessary, he questioned the visual impact that less green space on the backside would have on traffic heading west on Highway 12. Gaffron noted that all sides of this building virtually have to be treated like the front. Mayor Peterson asked what it would mean if the Council could not support 10' setbacks. White stated that the Council believes this to be a good use, and with the low demand for office space currently, he supported the concept. He also complimented the Doctors on how the design picks up the look of the City Hall. Mayor Peterson, once again, questioned the setbacks. She stated that where exceptions have been made in the past she has been disappointed by the result. Sansevere asked whether Kelley Parkway would be moved. Gaffron noted that while the re- location of Kelley Parkway is not currently planned, if it were moved, the size of this parcel may change. Murphy stated that once construction on Highway 12 begins, the stack up will be substantial. • Sansevere acknowledged that the complex can look good even if it is heavily packed. He did have other questions regarding the minimum entrance and access. Page 7 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • ( #02 -2782 PROFESSIONAL PROPERTIES OF ORONO, Continued) Dr. Berg stated that he and his colleagues had spent a great deal of time with planners deliberating the placement and design elements for the building before choosing this specific format. Sansevere pointed out that he has additional concerns regarding the parcel just to the east. While the City cannot control the flow, its use concerns him. Gaffron suggested consideration be given to shared accesses. With regard to design compatibility, Sansevere stated that the City can ask developers to follow certain design elements but cannot require it. Murphy questioned whether the west row of parking could be swapped with the east. Dr. Kottemann stated that was one of the design plans they had considered until it was determined that the bike path was to remain. Sansevere stated that he was concerned with the west and north visual impacts. Bob Ritter, realtor, resident, and one of the partners in this building project, stated that the group • made an effort to parallel the City Offices and currently, about 20' of greenspace exists between the road and the trail. Murphy questioned moving the trail. Gaffron indicated that would be unlikely, since the trail would then be closer to the busy intersection and ditch. Moorse explained that Hennepin Parks will allow a 5 foot minimum buffer between parking and trail. He added that consideration might be given to the space to the west in the right -of -way for additional landscaping. Gaffron suggested the Council work down the list of questions and considerations supplied by staff in order to give the applicant direction and staff an opportunity to draft a resolution. He asked the Council to first consider the rezoning and determine whether it is an appropriate use. Gaffron added that no motions are necessary but merely agreement. Mayor Peterson asked if all agreed that a dental office complex was an appropriate use. The Council members agreed. All agreed that they could conceptually approve the rezoning. Attorney Barrett recommended that an application to extend the deadline be filed. Page 8 of 16 ry ORONO CITY COUNCIL MEETING • Tuesday, May 28, 2002 ( #02 -2782 PROFESSIONAL PROPERTIES OF ORONO, Continued) Sansevere made reference to Council Action request number 3a. He believed that more greenspace to the west was desirable. He asked Moorse to contact the neighboring property owner, Gagne, and inquire about the price. Furthermore, he suggested the City purchase this parcel in order to solve all the issues here. Murphy felt he could support this action. Moorse believed that this second piece would be less costly than the City's corner parcel and he would contact the current owner. Nygard supported this action as well. Murphy reiterated the desire to move the parking and asked the group how set in their plans they were. Dr. Berg stated that they had already examined many other layouts and settled on this one. He stated that many hours have gone into determining what makes the most sense and this is it. They would have to go back to the drawing board and begin anew if this did not work. • Dr. Kottemann felt that if Kelley Parkway were moved some of the parking could be shifted as well. Murphy stated that he was troubled by the lack of flexibility the applicants have shown, especially after the City has been trying to work with them this evening to come up with alternatives. Mayor Peterson reiterated her concern over the setbacks. White suggested flip flopping the parking lot. Ritter stated that parking still needs to be in the front of the building and if the building were flipped, a new development next door could essentially block or back up to theirs. Gaffron acknowledged that this is probably plan revision number 16 that the doctors have considered and he recognized the amount of work they've put into their proposal. He also noted that wile they've virtually already gone through their whole planning process with limited City input, the City has just begun its formal evaluation process. Mayor Peterson asked Gaffron to explain staff s concerns. Gaffron indicated that the setback on Kelley Parkway is most notable and believed while the issues can be worked out, they need to lay out an aesthetically pleasing solution. The buffers between the • trail and parking, circulation around the site, and the service area need additional work. Page 9 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • ( #02 -2782 PROFESSIONAL PROPERTIES OF ORONO, Continued) Sansevere questioned whether moving Kelley Parkway could make up for the lack of setback on the north side. Moorse pointed out that everything in the proposal worked and fit until about a month ago when it was determined that the trail would remain. Everything before that worked great, but losing the 25' for the trail had a huge impact on the plan. He felt the only way to make the plans work now would be to lose the flow of traffic around the building, shift the building to the east, which would allow more space for the whole picture. Sansevere agreed, stating that this suggestion would satisfy Council if the doctors could work with staff to accomplish this. Murphy reminded the group that the City has not only offered to revise Kelley Parkway, but potentially purchase the next door property in order to assist their development. He asked the doctors if they had time enough to allow the City to investigate these two suggestions. Dr. Berg stated that they had hoped to be in the new clinic in early 2003, which allows for approximately 8 months of construction. Mayor Peterson asked Moorse how long it could take to investigate these possibilities. 0 Moorse pointed out that the length of time would be difficult to gauge. He could approach Gagne, but it depends how quickly he would be willing to move on the matter. Sansevere conceded that while 10' might not be necessary, an effective screen would be. He again stated that there is a mental density issue that he has a problem with and asked if the shift eastward could alleviate the problem or even improve the turning radius. Kellogg noted there are drainage and utility easements along the south lot line. Gaffron noted that moving it 14' east, would still require a 20' setback. Another possibility could be sliding it 5' down and over which would gain 5' without encroaching on easements. Dr. Eberts stated that they are about as tight as they can be without becoming a two story building and still attract service providers. They would need a 15,000 to 16,000 s.f. building to make the plan work. Sansevere observed that one other possibility remains, that the site simply does not work. They and the City have been trying to make a fit but perhaps it doesn't. Gaffron suggested the City give the applicants the opportunity to revise their plans and guide them through the process. Page 10 of 16 ORONO CITY COUNCIL MEETING • Tuesday, May 28, 2002 ( #02 -2782 PROFESSIONAL PROPERTIES OF ORONO, Continued) Sansevere reiterated the need for a buffer on the west and that 5' is not enough. He suggested that the applicants consider a wall, vegetation, berm, or greater distance. Mayor Peterson stated that the current 10' setback on the north is not enough to satisfy the 20' requirement and suggested more work be done to pick up additional space. Nygard agreed that the development is attractive but more work needs to be done to move it towards Highway 12. Gaffron stated that he will put together a concept Resolution stating the issues and standards the applicants will need to address to move forward with their application. Murphy stated the City should continue to review the placement of Kelley Parkway and the purchase of the property to the east. Sansevere added that even if the City acquires the adjoining property, the applicants might not want or be able to afford it. • Gaffron indicated that he will bring back the Resolution based on what's been said tonight on June 10, 2002. 0 Ritter stated that the group is prepared to sign the purchase agreement with the space for the trail subtracted. * 10. #02 -2784 Bob Tunheim, 2755 Countryside Drive West - Conditional Use Permit - Resolution No. 4820 Sansevere moved, Murphy seconded, to adopt Resolution No. 4820 granting a Conditional Use Permit to build two accessory structures on the property behind the residence. Vote: Ayes 5, Nays 0. * 11. #02 -2790 Lyle and Gretchen Shaw, 1750 Shadywood Road - After - the -Fact Variances - Resolution No. 4821 Sansevere moved, Murphy seconded, to adopt Resolution No. 4821 granting After - the -Fact Renewal of Variances previously approved on April 12, 1999 for the property located at 1750 Shadywood Road. Vote: Ayes 5, Nays 0. Page 11 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • MAYOR/COUNCIL REPORT Sansevere addressed the issue of ticketing on North Shore Drive, near Noerenberg Park, and asked that more be done to deter cars with trailers from parking and congesting the area on weekends. Mayor Peterson welcomed Mr. Murphy and thanked staff for their work on the Open House. Moorse commented that staff was excited about the open house and Wells Fargo made a donation to the North Tonka Crime Prevention Coalition. Sansevere added that the Dahlstrom Development group was insistent that they did not know that the City was not interested in a grocery. He added that they will be very aggressive in trying to push this through. Moorse and Gaffron indicated that Dahlstrom and Landform have been aware of the City's position since they first spoke, and in fact, have heard repeatedly there is a problem with a grocer. Sansevere encouraged staff to make them well aware of the City's position prior to any more meetings. Nygard brought up the need to discuss an ordinance requiring fences around pools. Both he and • Sansevere were surprised no such ordinances were on the books. Nygard also suggested that staff take a closer look at the intersection arrows in Navarre at County Roads 15 and 19. PUBLIC SERVICE DIRECTOR'S REPORT 12. Golf Course Operation Study Mr. McMurchie, of McMurchie Golf Management, summarized the Golf Course Operation Study. McMurchie cited three recommendations in the study: 1. Development of a long term and consistent methodology for setting of golf course rates 2. Increase the volume of available slots for golf by reducing the current 10 minute tee time interval to 8 minutes. McMurchie maintained that by moving the green to lengthen the first hole, this would allow a reduction to an 8 minute tee time thereby increasing the available tee times by 27 %, which in turn should result in increased golf revenue. As part of the plan, the second hole could also be lengthened by moving the tee further back. The estimated costs to complete this project are $60,000. • 3. Renovate and improve the existing clubhouse and furnishings at an estimated cost of $310,000. Page 12 of 16 ORONO CITY COUNCIL MEETING • Tuesday, May 28, 2002 (GOLF COURSE OPERATION STUDY, Continued) McMurchie believed that renovation could preserve some of its history while adding to its community value. Murphy questioned whether there is existing demand for this increased number of tee times. Ron Steffenhagen, Golf Course Manager, stated that on weekends the demand does exist. McMurchie stated that the first hole expansion could provide players with a good fast getaway hole, with a bit longer and larger green. With a minimal amount of clearing, the landing would be larger and at less of a slope. While Sansevere could support the extensions of the first two holes, he didn't believe that his math, based on weekends only, supported the added revenue that McMurchie referred to. He was also unsure about the proposed clubhouse renovations. McMurchie stated that his figures were based on the same utilization percentage rate as the course uses currently. In his view, this would give the course the opportunity to capture more tee times during upside of the evenings. • White asked about the potential for adding a driving range. McMurchie stated that the typical driving range requires a minimum of 5 -6 acres, with 15 -16 as the most desirous. Murphy questioned whether the City's goal is to maximize usage or provide a nice course in our City. Steffenhagen indicated that in his view that was up to the Council to decide. White envisioned a City golf course that could eventually help provide support to the Parks. Rick Meyers, Park Commissioner, stated that the goal of the Park Commission is not only to maximize profits, but to also provide a nice place with a clubhouse for people to sit down and enjoy themselves in their community. Having lived near the golf course for many years, Murphy maintained it is a picturesque place worth preserving. He encouraged the Council to be wary of messing up a treasure in the community. Murphy complimented the course manager on a his great job keeping the course running. Moorse reminded the Council that anything the City can do from a marketing standpoint to let • people know it is there and exactly where it is would be beneficial. McMurchie pointed out that the Orono course is one of the first of its kind and needs to state that in its advertising. He also suggested placing signage on County Road 15 pointing to the Course. Page 13 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • (GOLF COURSE OPERATION STUDY, Continued) McMurchie continued that any additional synergy with the local park and recreation departments can help as well, by offering extension courses. He stated that any advertising the City does needs to capitalize on the renovations and the look of the hidden course, being mindful that the where will always need to be addressed. White suggested changing advertising to reflect the historic aspect of Orono Golf Course. Sansevere moved, White seconded, to approve completion of a project to lengthen hole numbers 1 and 2 at an estimated cost of $60,000 to be funded from the Golf Course Fund retained earnings and to approve a budget adjustment of $60,000 for the year 2002 Golf Course Capital Outlay Budget. Vote: Ayes 5, Nays 0. Mayor Peterson indicated that part two of the proposal will be considered in greater detail during the budgeting process. * 13. Purchase of Docks Sansevere moved, Murphy seconded, to approve the purchase of new docks from Mullen • Marine Brokerage, Maple Plain Minnesota in the amount of $6,810, to be funded from the year 2002 Park Fund Capital Outlay Budget. Vote: Ayes 5, Nays 0. * 14. Award Contract for Sewer and Water Utility SCADA System Sansevere moved, Murphy seconded, to award the contract for sewer and water utility to Automatic Systems Company, Roseville Minnesota for the installation of a SCADA system. The award to include Base Bid, $108,830 and Alternate No.2, $65,498 for a total contract amount of $174,328.00 Vote: Ayes 5, Nays 0. Sansevere moved, Murphy seconded, to approve a budget adjustment for the Year 2002 Sewer Fund Capital Outlay Budget in the amount of $129,498 for the Sewer Fund's prorated share of the Automatic Systems Company contract for the installation of a SCADA system. Vote: Ayes 5, Nays 0. Sansevere moved, Murphy seconded, to approve a budget adjustment for the Year 2002 Water Fund Capital Outlay Budget in the amount of $44,830 for the Water Fund's prorated share of the Automatic Systems Company contract for the installation of a SCADA system. Vote: Ayes 5, Nays 0. • Page 14 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 • * 15. Approve Seasonal Golf Course Employee Sansevere moved, Murphy seconded, to hire Rodney Jensen as a Golf Course Seasonal Employee at an hourly rate of $7.50 under the monthly maximum earnings provision of the PERA rules. Vote: Ayes 5, Nays 0. CITY ADMINISTRATOR'S REPORT * 16. Pay Request - Long Lake Fire Station Sansevere moved, Murphy seconded, to approve Payment No. I in the amount of $18,512.60 to Rochon Construction, and to approve the payment of $4,625.00 to Kirk Program Management, and $5,354.46 to GME Consultants, Inc. Vote: Ayes 5, Nays 0. 17. Navarre Dog Days of Summer Committee Request for Funding Sansevere questioned whether this donation should be made out of the Park Dedication Fees. Park Commissioner Rick Meyers was in attendance acting as liaison to the Committee and encouraged Council support for this, Orono's Community Festival. He added that the golf • tournament at the conclusion of the festival raises a great deal of money for the Parks fund and he believed this to be a good `bang for the buck'. Mayor Peterson passed along a request from Rick Bloomquist for additional monetary support of $500 for a DJ at the National Night Out. She indicated that she wasn't sure if this was appropriate but had promised to pass along the request. Sansevere moved, Murphy seconded, that the $350 funding for the Navarre Dog Days of Summer be set up to come from the General Fund. Vote: Ayes 5, Nays 0. 18. Council Appointments - Resolution No. 4822 Mayor Peterson moved, Murphy seconded, to adopt Resolution No. 4822, amending the 2002 Council appointments resolution recommending Bob Sansevere to serve as acting Mayor and Sandy Smith to serve as Planning Commission Chair for the remainder of the year. Vote: Ayes 5, Nays 0. * 19. Revise Transient Merchant License - Ordinance No. 219, 2nd Series Sansevere moved, Murphy seconded, to adopt Ordinance 219, 2nd Series, amending Chapter 5 of the Orono Municipal Code by amending Section 5.30, Subd. 311, providing for extensions to the 10 -day limit for transient merchants licenses, and to authorize its publication. Vote: Ayes 5, Nays 0. Page 15 of 16 ORONO CITY COUNCIL MEETING Tuesday, May 28, 2002 CITY ATTORNEY'S REPORT 20. LICENSES Special Event Sansevere moved, Mayor Peterson seconded, to approve the following licenses as on Council action memo: 1. Applicant: Dennis Nelson Event: Wednesday Night Bassin' Fishing Tournament Location: Ease -off from Maxwell Bay and weigh -in at Wayzata Marine Date: Wednesdays - June 5, June 26, July 10, July 17, August 14, and August 28, 2002 Time: 4:00 P.M. - 8:30 P.M. 2. Applicant: Andrea Siegert Event: Summer Party Location: 1270 French Creek Drive Date: Saturday, June 29, 2002 Time: 7:00 P.M. -12:00 A.M. midnight Vote: Ayes 5, Nays 0. * 21. BILLS Sansevere moved, Murphy seconded, to approve payment of All Funds Account. Vote: Ayes 5, Nays 0. ADJOURNMENT The meeting was adjourned at 10:47 P.M. ATTEST: /�Zl 12 ',Li Ada S. Vee, City Clerk Page 16 of 16 Barbara Peterson, Mayor n U •