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HomeMy WebLinkAbout05-09-2011 Council Packet PUBLIC ATTENDANCE ,_ _� MEETING DATE 5- 9 ` � I � COUNCIL ❑ PLANNING COMMISSION ❑ OTHER Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER � ' ' � � -..�� � � � � 1. - � �,f=.������; ��� �_� �� lL�w���;° �� �t � ��- , j � 2. � .. " � ' , �3�/ ,.C=,..� J r I '�' 3. .`.. � �/�'�_. U� � L , ..:; � �'( ti_ ` 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS)\(FORMS�\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, May 9, 2011, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet - located in the lobby near the sign in sheet. Approval of Minutes * 2. Regular Council Meeting of April 25, 2011 Recognition 3. Planning Commissioner Michelle Winer – Resolution Presentation 4. Long Lake Fire Department Report – Fire Chief James Van Eyll Public Informational Meeting 5. City of Orono Wellhead Protection Plan LMCD Report – Andrew McDermott, Representative and Greg Nybeck, LMCD Executive Director Planning Commission Comments – Loren Schoenzeit, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report * 6. #11-3502 Volunteers of America National Services aka VOA Orono Woods Senior Living, 2040 Wayzata Boulevard West – Amend PUD No. 2B Agreement Regarding Signage 7. Planning Commission Applications 8. Hardcover Ordinance Project Update & Task Force Appointments City Engineer’s Report Mayor/Council Report City Administrator's Report 9. Liquidation of Forfeited Vehicles 10. Police Officer Labor Agreement for 2011-2013 Agenda for Council Meeting Set for Monday, May 9, 2011, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us City Attorney's Report 11. Licenses & Permits Garbage Hauler Licenses * 12. Bills Closed Meeting 13. Performance Evaluation for City Administrator Adjournment Upcoming Issues and Events 2011 05/09-06/04 – Leaf and Grass Disposal, Mondays-Saturdays, 9:00 a.m. - 3:00 p.m. 05/09 – Joint Orono Council and Long Lake Council Work Session, Monday, 5:30 p.m. 05/09 – Reconvened Local Board of Appeal and Equalization, Monday, 6:45 p.m. 05/09 – Council Meeting, Monday, 7:00 p.m. 05/16 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Dave Rahn) 05/23 – Council Meeting, Monday, 7:00 p.m. 05/30 – HOLIDAY-Observance of Memorial Day 05/31 – Spring Photo Contest Deadline 06/01 – Planning Commission Work Session, Wednesday, 5:30 p.m. 06/13 – Council Work Session, Monday, 6:00 p.m. 06/13 – Council Meeting, Monday, 7:00 p.m. 06/20 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Doug Franchot) 06/27 – Council Meeting, Monday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 1 of 25 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Cynthia Bremer, Doug Franchot, Aaron Printup, and David Rahn. Representing Staff were City Administrator Jessica Loftus, City Attorney Soren Mattick, Finance Director Ron Olson, City Clerk Lin Vee, Assistant Administrator of Long-Term Strategic Planning Mike Gaffron, Planning Coordinator Melanie Curtis, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA Item Nos. 9, 12, and 13 were added to the Consent Agenda. Bremer moved, Rahn seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. COUNCIL WORK SESSION OF APRIL 11, 2011 Bremer moved, Rahn seconded, to approve the minutes of the Orono Council Work Session of April 11, 2011, as submitted. VOTE: Ayes 5, Nays 0. *3. REGULAR COUNCIL MEETING OF APRIL 11, 2011 Bremer moved, Rahn seconded, to approve the minutes of the Orono City Council meeting of April 11, 2011, as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION 4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING Boe Carlson, Three Rivers Park District, addressed the City Council on the Dakota Rail Regional trail, its current levels of use and existing support facilities, and the possibilities and challenges for developing parking opportunities for trail users. Carlson noted he has been involved in this project since its beginning stages. The trail corridor is owned by the Hennepin County Regional Railroad Authority, which owns the right-of-way from downtown Wayzata all the way out to Carver County. It was a joint purchase done with Carver County, Hennepin County, and McLeod County. Three Rivers Park District negotiated essentially a use arrangement with the Railroad Authority that it can be operated as a regional trail for a period of approximately 20 years. That arrangement essentially allows the Three Rivers Park District to use 16 feet of the corridor right-of- way. Some of the right-of-way was sold off to adjacent property owners and in some areas there is only a Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 1 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 2 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) 12 foot right-of-way. The main focus was development of that 13 mile trail corridor from downtown Wayzata out to St. Bonifacious. In 2006 a master plan was developed, which recognized that there are property limitations. Three Rivers solicited input from each of the communities along the trail to help identify where some of the trail amenities should be located. Amenities include such thing as bathrooms, signage, water fountains, and kiosks. The design task force also identified that there should be some parking provided as part of the trail and recommended that up to six parking spaces in each community should be provided. The task force also identified areas where they may be able to develop some new parking on available city property near the trail. In 2006, when the project was commenced, it was felt the trail would be popular and it has, in fact, surpassed those estimates. In 2010, which is really the first full season of operation, it is estimated that there were a total of 300,090 visits to the trail. During the 2010 season, extensive user surveys were conducted to find out how people were utilizing the trails. The primary activity on the trail is biking, followed by walking, skating, and skiing. Of the people that are accessing the Dakota Trail, approximately 46 percent are driving to the trail, parking, and then utilizing the trail as part of their recreational experience. They also arrive in a variety of other methods such as by foot, in-line skates, and bikes. The majority of the users are coming from the Cities of Mound, Minnetrista, St. Bonifacious, Orono, Spring Park, Wayzata, and Minnetonka Beach. There are also a small number of people that are from greater Minnesota, out of state, and other metro cities. The majority of the people traverse the trail from Minnetrista to Mound, followed by Mound to Spring Park, Minnetonka Beach, and then up to Wayzata. The least used section is from St. Bonifacious to Minnetrista. Carlson indicated that one of the changes that will occur in the coming years is a pedestrian bridge that will travel over Highway 7, along with a secondary bridge near Highway 92, which will connect to the portion of the corridor that is located in Carver County. The trail in Carver County will be opening up this May. Three Rivers is anticipating that there will be a different disbursement of the users after those bridges are completed. Carlson illustrated the locations of the different kiosks and current parking. There are six parking stalls within the City of Wayzata that are specifically designated for regional trail use only. In addition to the designated stalls, Wayzata also sells parking passes to a nearby parking lot. The City of Orono does not have any identified parking in the eastern portion of the city and the City of Minnetonka Beach has indicated they cannot support any parking within their community. The Navarre area has no recognized or identified areas of parking but some people are parking in the business area. The City of Spring Park has some parking located near their city hall and Three Rivers is looking to expand that parking. Users of the trail also utilize the park-and-ride area located in Mound. In addition, Three Rivers is working with Mound to transfer an old railroad depot building and convert it into a bathroom. That facility will be open this season and will also have water and potentially some vending machines. As you travel further to the west, there is some parking in the Gale Woods Park area, which offers some parking next to the trail. A little further west to the south side of County Road 110, Three Rivers has some unidentified parking available at the ball field parking lot. There is a small six car parking lot located in St. Bonifacious and the City is interested in expanding that area. With the development of the Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 2 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 3 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) bridge over Highway 7, the City of St. Bonifacious is looking to add some parking in that area. There is also the potential for a park-and-ride location in St. Bonifacious on Highway 7. Carlson indicated Three Rivers has looked at different areas in Orono to develop parking but the number of areas is limited. Orono Orchard Road is one area that is being looked at but there are sight line issues on that road. Carlson indicated they have also seen in some cases that people are utilizing the Crystal Bay Post Office parking lot. There is not a lot of available space in this area. There is a neighborhood area close by which will make it difficult to introduce additional parking. There is no additional parking from the Crystal Bay area to Minnetonka Beach and County Road 19, which is approximately four miles. Navarre has been an appealing location given its businesses. The challenge is how to connect the business district with the trail since there is some distance between the two areas. The Navarre Fire Station is also being considered for parking and there may be some opportunity to offer a connection to the trail at that location. Extra caution will need to be taken to ensure that trail use does not impede fire station use. Another location that has been talked about since day one is the Hennepin County public works facility located in Orono adjacent to Spring Park. People have typically been parking in this area. One of the challenges in this area is the terrain and providing parking that will not impede boat trailer parking. That area may still be a possibility but there is currently a problem with the traffic flow through that area. Spring Park also has some denser population areas. Three Rivers has looked at a number of parking options but they are fairly limited in this area. The Spring Park City Hall parking lot offers some parking and options for expanding the number of stalls at that site are being considered. One of the disadvantages to the city hall is that the drivers have to be fairly familiar with Spring Park in order to find the city hall parking lot. Rahn commented he would look at which areas are most conducive and that parking near the business districts would be the most advantageous for everybody. Rahn asked whether a sidewalk would be sufficient from the Navarre business district to the trail. Carlson stated there are a lot of opportunities that can be looked at but that they would like to find the best solutions for each individual community. If parking is provided along County Road 19, Hennepin County would need to be brought in but they could look at adding some striping on the shoulders and perhaps a sidewalk along the side of the road. Carlson stated they would not want pedestrians and bicycle users utilizing the same surface and they would have to combine the striping and the sidewalk. The challenge would be to determine the flow of the traffic and Three Rivers would need Hennepin County’s assistance on that aspect. Bremer noted the width of the road in that area is not ideal and that it would be a huge expense to widen the road. Bremer stated in her opinion County Road 19 is an unsafe location at the present time and that the police department has done a good job of reminding people that the speed limit in that area is 35 miles an hour. Bremer indicated she did look at the topography along the trail this weekend and that it is almost impossible to continue a sidewalk due to the steep topography. Three Rivers would need to look at perhaps utilizing part of the roadway, which is not the best option given its narrowness. Bremer stated Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 3 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 4 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) improving County Road 19 is not a very high item on the list for Hennepin County given its current demand for roads and that widening of the road likely will not happen in the foreseeable future. McMillan commented that biking on County Road 19 is not a good idea even with striping and a sidewalk. McMillan stated in her opinion there would be a fair amount of bike traffic on the sidewalk, which would also need to be considered. Carlson stated the user patterns would need to be examined closely and that an on-street bike lane might be fine for avid bikers but not for family recreational bikers. If the City Council is interested in that option, Three Rivers would need to do a further analysis of that area. McMillan commented the City would also have to have a discussion with the business and residential owners to see whether they are interested in a connection to the trail. McMillan stated Blaine Avenue looks to be a natural connection but that she is not sure what the Navarre community would like and that she would like to get more input from the community on that issue. McMillan asked how the number of 300,090 was determined. Carlson indicated Three Rivers performs counts throughout the entire year except for winter. Their research staff goes out about 25 times throughout the year for two hour spans at various times of the day and they attempt to get a snapshot of the number of users on the trail within that two hour window. They then use a formula that was arrived at by Hennepin County to come to an approximate number. Based on that, the research staff looks at the demographic data of where the users are coming from. Bremer commented she has a concern with using the city lot due to the fact there would not be enough parking left for official city use. In addition, the city lot is currently not striped appropriately and some of the land is owned by private land owners, which would reduce the amount of available land. Bremer expressed a concern that if something is not done, the situation would only get worse and that in her view the trail will become more and more popular as time goes on. Carlson commented typically for the first couple of years after a trail is developed there is a lot of interest and then it tends to plateau off. One of the things they have seen with the opening of the Dakota Trail is a decline in the number of users on some of the other trails to the south. The result has been a more generalized spreading out of the existing users. Carlson stated he anticipates the Luce Line Trail has also seen a slight decline since the Dakota Trail opened. One of the issues that will be encountered by a trail that is highly popular is that you will see less people use it if it becomes too heavily populated. Bermer asked if the situation with bikers crossing in front of traffic has improved. Carlson indicated they have attempted to get the message out to bikers to exercise better caution when crossing roadways and that they must stop for oncoming traffic. Printup stated he would like to see more discussion regarding the sidewalk connecting Livingston up to the trail. Printup commented the Shorewood Trail up to Navarre would help complete the trail connection. Printup noted he was not part of the discussion regarding the hillside topography, but that working with Hennepin County would be a good idea. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 4 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 5 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) Printup stated as it relates to this trail, he is in agreement with Council Member Rahn that parking near the commercial area would offer great opportunity for the Navarre business owners. Printup noted that the Hennepin County storage lot for their snow plows is seasonal and that may also be an option. Franchot commented the data that has been gathered and presented tonight is interesting and confirms that this trail gets a lot of use. Franchot stated he is saddened, however, that the conversation has not gone further to finding solutions. Franchot noted the Council had this exact same description and the exact same set of problems presented to them approximately two years ago but just the numbers have been added. Franchot stated he would hope in the near future the City decides whether there actually is a problem and where it is and then start to move forward to solve the problem or admit that nothing can be changed from what currently exists. Franchot commented he is optimistic that there are solutions and that in his opinion Brown Road and North Shore Drive is a location that could continue to be discussed. He added that the Navarre area has been frustrating with equally positive and negative reasons for trail parking locations. Franchot recommended the City start nailing down what it can do and needs to do. McMillan commented it is good to have Three Rivers check in periodically with the City and to obtain the comments of the residents along the trail. Franchot stated his point is that if there are problems out there, the City is not moving forward at a very rapid pace. McMillan opened the meeting up for public comment at 7:52 p.m. Rick Meyers, 2195 Bayview Place, indicated the area he resides in has become an ad hoc parking area for the trail and that it is currently not being maintained by anybody. Meyers indicated he has filled a number of potholes personally and picked up garbage. Meyers indicated he did attempt to address some of these issues with the Railroad Authority and he was told to talk to Three Rivers, who then told him to talk to the Railroad Authority, who then told him to talk to the city. Meyers stated if Three Rivers is going to use that spot for parking, they need to do something to level the area out because there is currently a drainage ditch there. In addition, the kids go out onto County Road 19 to access the trail, which is a bad situation. There is also not enough room for vehicles to pull all the way in to park, which also causes problems. Meyers stated the other issue is the sidewalk down County Road 19, which is a good idea. Meyers noted the City did receive some funds to construct two blocks of the sidewalk down by the park but it was never finished. Meyers stated in his view the sidewalk could be finished even with the poor topography but that it would cost some money. The businesses in Navarre are generally against parking for the trail in the city-owned lot since it would take away from their customer parking. Meyers pointed out a section of land that the City could develop on the overhead display. The City would need to spend the money to fix the terrain and put in a level parking lot but that would provide parking for the trail, extra parking for an emergency or a big event, and possibly a landing for a helicopter. Meyers commented the problem with using the fire station parking lot is that there is a big fence and a hill that goes straight up. It currently is also being used for overflow boat trailer parking and it is crowded in the Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 5 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 6 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) summer. Meyers stated the City will need to provide more than six parking spots given the number of users. Bremer asked how many spots would fit in that area. Meyers stated in his opinion there are three to five acres available in that area, which would easily provide 50 to 100 parking spaces. Meyers encouraged the City Council and Three Rivers to think on a bigger scale rather than six or fewer. Bremer commented if the parking lot is filled up, people will still park near his house. Meyers noted Minnetonka Beach has erected signage saying no trail parking and that the same thing could be done in Orono if necessary. Orono has done a tremendous amount of work to help make this trail come to fruition and that the residents of Orono should not be punished with people parking in residential areas. Bremer noted the area where Spring Park starts and Orono ends was also discussed as an option for parking. Meyers stated there is a road right-of-way that runs from Spring Park to that flat area, which would keep them off the city streets and out of the municipal parking lots. Meyers stated there also are not enough trash containers and doggie bag dispensers along the trail. Terry Morse, 2080 Spates Avenue, indicated he has resided in this area for approximately 31 years and that he is very supportive of the trail. The trail has changed their environment because of the traffic. Within one block there are two major intersections of cars and trail, which are located at Spates and County Road 51. They also have the parking situation that has been created because of the trail. The intersections are getting better but there are still some concerns. The field used for soccer has also been getting busier and busier. Unless no parking signs are erected in their neighborhood, trail users will continue to park there. Morse suggested looking at the area north of the basketball court, which would help direct the traffic from the problem areas. Morse indicated he had also heard from last year’s discussions that they were looking at Railroad Avenue. If that is the case, a substantial amount of grading would be needed to create a level parking area. Morse reiterated that the Council should look at the area north of the basketball court. McMillan noted that Crystal Bay Park is considered a neighborhood park and is not designed for a substantial number of people. McMillan indicated one of her concerns with trying to add more parking to an area like Crystal Bay is that it is a residential area and not designed to handle people coming in from outside the immediate area. McMillan stated in her view the trail parking belongs more in commercial areas so that people who come in from the outside would have access to other facilities. She added that if you announce there is trail parking available in the Crystal Bay area for the greater community, the neighbors will have a number of people coming into their neighborhood and that needs to be carefully considered. Sherry Evans, 1380 Railroad Avenue, asked why parking was not considered when the trail was being initially discussed. A significant number of residents of Railroad Avenue are here tonight because they Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 6 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 7 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) are opposed to parking in that area. They have had people urinate along the road and leave garbage. Evans indicated there is not enough parking down at the marina and that they park in their neighborhood and then walk down to their boats. Crystal Bay is an old neighborhood. The trail is located very close to their houses and is very beautiful, but the residents do not need a parking lot in this area. Ralph Kempf, 3675 Togo Road, indicated he will be giving a short presentation on Navarre following this item and that some of what he will be discussing is applicable to this item. Kempf encouraged the residents to remain for his presentation. Kempf suggested the Three Rivers Park District consider requiring little bells on the handlebars of bicycles to help notify anyone walking on the trail that they are approaching. Carlson indicated Three Rivers has been giving away bells over the past year and that he would be happy to drop some off at city hall. Deborah Lewis, 2350 Abingdon Way, stated the trail was built and they knew everyone was going to come but there is no parking available. Lewis stated in her view Wayzata does not get that much business from trail users. People, when they see the trail from the road, are going to park in an area where they can easily access the trail. Lewis commented she is in agreement that no parking signs should be erected in the residential areas. Mike Lasher, 1360 Railroad Avenue, noted that Boe Carlson referred to this as a destination trail. Lasher stated he routinely sees bicycle clubs that have 20 to 30 bicyclists in a group that are blowing stop signs and speeding on Spates and County Road 51. Lasher stated in his opinion someone will get killed. Last May someone got hit in front of his house and he fortunately only broke his collar bone. Lasher stated the Council needs to address safety first and then the parking. They could erect speed bumps or zigzags to help slow the bicyclists down. The parents also are not setting a good example by not stopping at the stop signs. Lasher stated he also has a concern for his family about putting parking anywhere in a residential area. The City needs to consider safety on and off the trail when they designate areas for parking and benches. Lasher commented he is not Three Rivers' garbage collector but he collects a substantial amount of garbage from people who utilize the trail. Lasher noted he also has parking from the marina. One side of the street says resident parking only, but then they park on the other side of the street. McMillan closed the public comment portion at 8:15 p.m. McMillan thanked the residents for providing their comments on the trail and the parking situation. McMillan noted the trail was started in 2009 and that it is still a work in progress. McMillan stated the City will need to keep track of the parking within the City and that they should check in with the residents of Navarre on whether they are interested in trail parking in the business or residential areas. McMillan commented the clear impression she has gotten tonight is that people are not interested in adding to the parking, especially in the Crystal Bay area. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 7 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 8 of 25 (4. THREE RIVERS PARK DISTRICT - DAKOTA RAIL TRAIL PARKING, Continued) Franchot commented that of course the residents have concerns but that it is premature to say that the community as a whole is against adding parking. Franchot stated it is great that the City Council has had this input from the residents but that it does not preclude the City from looking into it further. McMillan stated she wanted the residents to know right away that the Council's intention tonight is not to figure out the parking situation. McMillan stated the City needs to keep track of what is going on with the current parking situation but that adding a new parking facility at this time is not the City’s intention. McMillan indicated she wanted the residents to know that the Council has heard their concerns and that perhaps there can be a consensus reached among the City Council members on how best to proceed forward. Franchot stated that was his point earlier and that the City Council needs to figure out what the problems are and in what direction the City is ready to proceed. Franchot stated in his view it is premature to declare that there will be no parking in that area. McMillan stated the City is aware there are parking issues there but that she would like the residents to know that she is not speaking about adding new parking facilities. McMillan commented she is concerned about people getting anxious that the City is going to create a new parking facility in Crystal Bay that is not there presently. If the City is going to pursue that path, the residents need to be aware of that before any decisions are made. Franchot indicated he is in agreement with that and that the City needs to determine what kind of problems exist, look at the options, and then try to arrive at a solution. Franchot commented it is normal that the neighbors have concerns but that there needs to be a thorough discussion and examination of the options. Bremer stated in her view the City should look at a more commercial location for parking and that she would be in favor of looking at the fire station parking lot even though the topography is not great at that site. The City needs to know what the costs would be and who is going to pay for it. Bremer commented she would also like the city lot to be looked at and that it would be helpful if the City obtained some feedback from the business owners on that option. McMillan commented that the residents will likely continue to see cars pulling off on Orono Orchard Road, as well as other local roads, and that there needs to be better police enforcement. McMillan stated in her view that is a separate issue from creating a new parking facility. Printup commented that this is the beginning of the conversation and that no decisions will be made without a thorough discussion and review of the issues. One of the options is that no new parking will be added, but the City should look at finding the most appropriate place for trail parking. 5. RALPH KEMPF - NAVARRE AREA PLANNING Ralph Kempf, 3675 Togo Road, stated this evening he would like to briefly recap for the City Council the Navarre planning history to date and speak to priorities for Navarre in light of today’s challenges and opportunities. Over the years there have been three major forays into planning for Navarre. The first occurred from 1989 to 1990, then again in 2003, and once again in 2005-2006. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 8 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 9 of 25 (5. RALPH KEMPF - NAVARRE AREA PLANNING, Continued) The 1989-1990 planning efforts established what Navarre did not want to become. Phase one of a master plan proposed a dramatic redevelopment and land use similar to Mound's redevelopment. This plan, which is one of the alternative land uses that the City came up with, would have created new streets, would have required replacing existing buildings, and would have resulted in higher rents and franchised businesses replacing the local businesses. One of the issues identified at that time was that small parcels limit expansion and redevelopment, which was a major problem that was identified in Navarre at that time. Small parcels actually since that time have become a core value for Navarre. Navarre decided that it wanted to retain small, locally owned businesses that serve the local needs and a business district that allows for these small enterprises over larger franchise businesses that dominate the suburban landscape. There were many other issues identified at that time, such as lack of safe pedestrian crossings which divided the community and made it difficult to access different sections. This observation applied all the way down the length of CR51 and CR19 and at Dunwoody and Casco Point Road as well. In 2000, the Orono Comprehensive Plan update acknowledged the major commercial center of Orono will continue to be the crossroad center of Navarre. The scale and type of retail uses in a pedestrian friendly environment is the most important development parameter for the Navarre commercial area. In March 2003, as the Dakota Rail to Trail project approached approval, the City hosted a town hall meeting. The first part of the meeting was seeking citizen and resident input on what needs to be improved in Navarre. Responses were wide ranging and included a need for trees and for Navarre to define itself, a need for continuity and to give a sense of passing through a special place. Of all the people who got up and spoke during the meeting, more than half of them raised concerns with traffic and pedestrian safety. The minutes of the March 13th meeting on Page 6 reflect that Mr. Omley questioned whether there was a way to construct a sidewalk along CR19. Mayor White at that time responded that the City would like to get a sidewalk from Navarre to the Dakota Rail Trail. Greg Gappa, who was then the public service director, stated that the City hopes to complete sidewalk construction along the first block of Shadywood Road this year using some state aid funding. He indicated that attempts will be made to complete consecutive blocks as resources become available. Kempf stated to his knowledge that is the sidewalk that is now in place running north along the Navarre playground down to Livingston Avenue. Then in 2005-2006, Orono placed a moratorium on Navarre development and hosted a second town hall meeting. The concept plans coming out of this process retained the footprints of Navarre businesses and the current lots but enhanced the CR15 corridor, expanded the sidewalks, enlarged safe haven pedestrian islands at the intersection, strengthened the visual impact of crosswalks, added trees, bushes and pedestrian seating and meetings areas to acknowledge to traffic in no uncertain terms that Navarre is a pedestrian zone. Kempf stated when he needs to visit Navarre and go to the hardware and then the grocery store, he will take Highway 19 from the north, park in front of the hardware store. After he comes out of the hardware store and goes to Lunds, he will get back in his car, do a U-turn, drive 200 feet into the Lunds parking lot, park there and do his business, and then drive away. Kempf stated even on the nicest of days that is the way he will do it because no one in their right mind would navigate that street. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 9 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 10 of 25 (5. RALPH KEMPF - NAVARRE AREA PLANNING, Continued) Kempf commented that this plan makes Navarre a special place. When you enter Navarre from the east, there are special sidewalks and trees. The trees go along CR15 and continue down to the western edge of the city. Kempf stated in his view those are effective things to do to calm the traffic, which will result in pedestrian flow increasing dramatically. Kempf noted given today's economy, now is not the time for such grand plans. 2011 is the time to pursue the most critical priorities and those that are the most attainable. Existing sidewalks along County Road 15 from the west edge of the city to County Road 19 are almost eight feet wide or more. Even though the sidewalks are not particularly beautiful or in good condition, they are generally safe and serviceable for the time being. Kempf commented that trees and greenery should certainly be a part of any parcel being redeveloped but is probably in no one's budget today. Establishing safe crosswalks as well as safe passage for bikes and pedestrians from the Dakota Rail Trail to Navarre seems worthy of more time and attention. Kempf indicated he does not know the details, but that he seems to recall that the City has had difficulties with the county on crosswalks. Currently the crosswalk running across CR15 between the bus stop and the city parking lot where people park to hop on the bus, go to their job in Minneapolis and come back and do the same thing in reserve, is marked with a stick figure on a sign. The crosswalk is painted with strips in the midst of all kinds of other white paint. There are right turn and left turn areas and it is a mess of white paint to the point that you ignore the markings. They also had brightly colored pylons in that area at one time. Kempf stated one day he decided to stand by the pylons and stood there as cars flew by the pylons and him. Kempf stated the pylons were rubber and that he ended up taking one of the pylons and waved it repeatedly but the cars kept flying by. Kempf stated his point is that what is there now is not effective and that the pylons are no longer there. Kempf stated at the intersection of CR19 and CR51, the walkway stripping is also gone. Kempf stated as it relates to the sidewalk connection to the trail, the bottom of the screen depicts the Navarre playground. Kempf stated in his view there may be adequate space to construct a sidewalk. When you are looking at the pavement of CR19, there is a white line down the middle of that street and that is probably where sand or salt has accumulated. On either side of that white line is the traffic lane. There is another white area that is still pavement but just looks white. At the lot to the north end of those four lots, you will see there is a building that encroaches on the property lines toward CR19. That building has since been razed. In the right-of-way there may be adequate space to construct a retaining wall and a sidewalk. Kempf stated in his view it would make sense to explore the option of putting in a trail in that area before that lot gets redeveloped. Kempf noted that Three Rivers Park District provided information on parking proposals earlier tonight. Kempf proposed that the City consider offering Three Rivers six spaces at the north side of the city lot for daylight parking from March through October for the exclusive use of trail users. In return, the City should ask Three Rivers for their assistance in completing the sidewalk. For Three Rivers, this would make the trail more accessible and solve the parking issue. It would also invite trail users to the shops in Navarre. The playground might be a further draw to get people to shop in Navarre. Information on the shops could be provided at the kiosks. Kempf proposed that the City allow for signage in the city parking lot depicting all the shops of the area and their locations. If the business community recognizes the efforts of the City on their behalf, the City Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 10 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 11 of 25 (5. RALPH KEMPF - NAVARRE AREA PLANNING, Continued) will have successfully re-engaged the business owners, which is the first step in successful future planning efforts. Finally, if the Orono City Council approved a signage plan that included all of the businesses, it would require that the business owners talk to each other to figure out how to create and finance a sign that works for all. There is no business community without dialogue; and without a business community, there is very little hope of community planning. If these proposals were implemented, the City could possibly get some help from Three Rivers in financing a much needed project and the City will have taken a proactive position in meeting the stated goals of the 2005-2006 Navarre planning guide, which is to encourage a functional, thriving business district. Kempf stated in his view a connection between the Dakota Rail Trail and the shops of Navarre will produce a recognizable increase in business. Families will stop long enough in Navarre to visit the various businesses and possibly make purchases. If these efforts are successful, the business district of Navarre will recognize the City as a potential partner in promoting a viable business community. Kellogg stated back in 2002 to 2003, they did look at the piece of land between Livingston and the trail for construction of a sidewalk. Some of the problems they ran into were the grade elevation differences. At that time they did talk to the property owners that would have been affected. Kellogg indicated another problem they encountered was the need for removal of significant trees on top of the slopes in order to construct the retaining wall. They looked at a modular type retaining wall and a sheet pile retaining wall, but both of those walls would have required them to go down into the soil so far that sanitary water and sewer would have been impacted. Kellogg stated it appeared at the time the only realistic option would be to construct a wall that would not impact those services, but that a retaining wall that high up would need to have reinforcement that goes back into the soil behind it, which necessitates the removal of trees. Kellogg noted his office has done a fair amount of preliminary work on that sidewalk already. Bremer asked what the height of the wall would have been. Kellogg indicated based on the cross-sections, the maximum height of the wall would have been seven feet. There is one fairly significant stretch where the wall would have been about six feet. Bremer asked what would be the width of the sidewalk. Kellogg indicated the width of the sidewalk and curb would have been seven feet. The work did fit into the right-of-way but would have required some easements. Bremer asked whether the wall was priced out. Kellogg indicated they did not price it out at that time since a final wall design was not determined. Kellogg stated to his recollection the property owners were somewhat interested in the project. Kempf commented it is a busy street and the majority of the current screening is seasonal. Kempf recommended a row of arborvitae be included if the sidewalk and retaining wall is constructed. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 11 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 12 of 25 (5. RALPH KEMPF - NAVARRE AREA PLANNING, Continued) Kellogg indicated they also did some soil borings so a good deal of the preliminary work has been done. McMillan opened the meeting for public comment at 8:52 p.m. Rick Meyers, 2195 Bayview Place, stated a good example of a block wall is over by Tonka Bay and another one is along Highway 101, which also has some nice fencing located on top of it. Penny Saiki, 2874 Casco Point Road, asked how the bike trail would connect on the narrow road. Saiki asked how the two trails would connect on County Road 19. Carlson noted Three Rivers Park District does not have a plan for a trail connection between the Dakota Trail and another trail at this point. McMillan commented the fishing pier on County Road 19 was part of a separate feasibility study that was done by Hennepin County. Loftus stated to her knowledge the study was done by Hennepin County Transit and it was determined the trail project was not feasible until the road was redone. The costs to construct the trail were found to be rather high unless it was done in conjunction with the reconstruction of the road. Loftus indicated the trail would need to be located pretty close to the existing road and in the places that are near the pier a boardwalk would need to be constructed. McMillan noted there is no near term plan to complete the County Road 19 trail. Bremer stated it was her understanding it was slated for completion in 2030 or thereabouts. The County actually designed a number of different ways to do the project but the end result was that it was too expensive and could not be done until 2030. Bremer commented it sounds like there is a lot of support for a sidewalk in that area but that she is not sure how that would limit their ability in the future to construct a trail along County Road 19. (A recess was taken from 8:58 p.m. to 9:07 p.m.) PLANNING COMMISSION COMMENTS - JOHN THIESSE, REPRESENTATIVE Thiesse stated he had nothing to report but would be available for questions. McMillan noted there is a hardcover open house coming up on May 4th at 5:30 p.m. Curtis indicated it would be an overview of the work performed by the Planning Commission and City Council. The open house will be from 5:30 to 7:00 p.m. and will give the public an opportunity to provide input and volunteer for the task force. A representative from the DNR and the Minnehaha Creek Watershed District will be available at the open house. McMillan asked whether a notice has been posted for the open house. Curtis stated they can post a notice on the City’s web site and that the local newspaper has also done a write-up on the open house. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 12 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 13 of 25 PUBLIC COMMENTS Dennis Walsh, 1354 Rest Point Circle, thanked Aaron Printup for bringing some fiscal sanity to the City Council. Walsh commented that Printup, being the top vote getter in the last election, vindicated his stance on fiscal responsibility and that Mayor McMillan also brings with her fiscal responsibility. Walsh thanked David Rahn for indicating that no budget item is too small to look at. Walsh commented that those two council members and the mayor are a good team and will bring some foresight to the Council. Walsh thanked Mayor McMillan for bringing in transparency to the City Council meetings by televising the meetings. The old council did not want transparency and they did not want the residents to know what was going on. Hopefully this new council will change those attitudes. Walsh commented that when you observe a council member and the city attorney eating lunch together one day, it makes you wonder what is going on behind the scenes. Franchot stated as the council member who was having lunch with the city attorney, both on their own nickel, there was nothing unusual going on. Franchot commented he is aware of Mr. Walsh's opinions about the budget, but that he would remind the Council they are simply opinions and that a lot of the things Mr. Walsh is assuming are not true. Mattick noted they did have lunch together and that it is good for the public to know that he routinely receives phone calls from the council members and the mayor and that he does occasionally meet with city council members. Mattick noted there is an attorney-client privilege that exists between himself and the council on certain matters and that not all of his conversations will be held in an open forum. PLANNING DEPARTMENT REPORT 6. #09-3411 DAVID FOX, 1095 FERNDALE ROAD WEST - VARIANCE EXTENSION - RESOLUTION NO. 6038 McMillan noted that typically you have 60 days to file for an extension prior to expiration of a variance. The variance expired in October of 2010 and it is now six months later. McMillan stated she would like to know how this should be handled from a legal point of view. Mattick commented that the 60 day provision is a relatively new ordinance provision and that it is intended to avoid an applicant coming in after their variance has expired and getting a full year renewal. The function of a variance or a CUP expiring is not something that is required by state statute or case law and it is something that has been implemented by Orono. The Council has codified that notion and said that if you apply within a year of the variance expiring, staff has the right to grant it. The language does not say that after that year it is automatically expired and you cannot do anything with it. After the 60 days have expired, Staff loses the ability to grant that extension. If Staff denies the extension, then the applicant can appeal it to the City Council. The City Council does have the option to deny the extension. Mattick stated the City Council does have the option not to hear these sorts of appeals and not grant the extension if the application is past the 60 days. Mattick stated in his opinion the ordinance was put in place to try and streamline the extensions and to avoid bringing them before the Council. Mattick stated in his opinion this is an extension that would have been granted by the Council without much fuss at all and it is truly a timing issue. Mattick noted they have not encountered this situation before where someone misses a timeline. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 13 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 14 of 25 (6. #09-3411 DAVID FOX, 1095 FERNDALE ROAD WEST, Continued) McMillan commented she has a concern with granting the extension and setting a precedent. McMillan commented the last thing she wants to do is not grant an extension for a variance given how difficult it is to grant a variance now following the Supreme Court decision. McMillan noted the request is six months past the expiration date. Bremer noted the extension would only be good for six months. Rahn moved, Printup seconded, to adopt RESOLUTION NO. 6038, a Resolution Granting an Extension of the Variances for a Conditional Use Permit Established Per Resolution No. 5872, for the property located at 1095 Ferndale Road West. VOTE: Ayes 4, Nays 1, McMillan Opposed. *7. #10-3458 JUDSON DAYTON, 825 OLD CRYSTAL BAY ROAD SOUTH - PRELIMINARY PLAT - EXTENSION - RESOLUTION NO. 6039 Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6039, a Resolution Granting a One- Year Extension to the Effective Period of Preliminary Plat Approval Established Per Resolution No. 5935, for the property located at 825 Old Crystal Bay Road South. VOTE: Ayes 5, Nays 0. 8. #11-3502 PUBLIC HEARING - VOLUNTEERS OF AMERICA NATIONAL SERVICES AKA VOA ORONO WOODS SENIOR LIVING, 2040 WAYZATA BOULEVARD WEST - AMEND PUD NO. 2B AGREEMENT REGARDING SIGNAGE Curtis stated in January of 2011 the Volunteers of America made an application to re-face existing signage and install a new ground sign along Wayzata Boulevard and a new wall sign under the tower clock at the Orono Woods Senior Living property. In 2001, the property was rezoned from RR-1B to RPUD and a 62-unit senior living facility was constructed. The signage allowed for the site is governed by the PUD agreement and includes a monument sign at each entrance, traffic control signs, but no wall signage was allowed. Only refacing of existing signage is permitted without amending the agreement. Staff therefore denied portions of VOA’s sign permit application regarding new signs and provided options to resolve their need for additional signage. In March, VOA made an application to amend the existing PUD No. 2B Agreement to allow one new ground/monument sign and install a sign on the building. This change in allowed signage is not a variance as the site is a PUD. VOA is requesting to reface the existing eastern (Brown Road) entrance monument sign, remove the existing western entrance monument sign, and replace it with a new, 48- square foot monument sign along Wayzata Boulevard, and install a 33-square foot wall sign under the clock. McMillan opened the public hearing at 9:25 p.m. Mark Raiche, Volunteers of America, stated he would be available to answer any questions of the Council or public. There were no other public comments regarding this application. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 14 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 15 of 25 (8. #11-3502 PUBLIC HEARING - VOLUNTEERS OF AMERICA NATIONAL SERVICES AKA VOA ORONO WOODS SENIOR LIVING, 2040 WAYZATA BOULEVARD WEST, Continued) McMillan closed the public hearing at 9:25 p.m. McMillan commented the signage looks great and asked if the signage was originally prohibited on the building. Curtis indicated it was not prohibited. Gaffron stated signage on the clock tower was never proposed. Bremer commented she is fine with the request. Raiche indicated they are willing to work with Staff on the design of the signage and the landscaping. McMillan asked whether the City Council is fine with the verbiage on the sign, such as the senior living portion of the language. McMillan questioned whether the language on the sign would be considered advertising. Franchot and Rahn indicated they do not have a problem with the language. Debra Perry, Volunteers of America, stated they have registered Orono Woods Senior Living as a title. Bremer moved, Franchot seconded, Application #11-3502, Volunteers of America National Services aka Orono Woods Senior Living, 2040 Wayzata Boulevard West, to direct Staff to draft an amendment to PUD No. 2B Agreement Regarding Signage, subject to the additional staff suggestion of complying with the monument regulation. VOTE: Ayes 5, Nays 0. *9. JOINT USE DOCK LICENSE RENEWALS - RESOLUTION NOS. 6040 - 6048 Bremer moved, Rahn seconded, to adopt the following resolutions to issue Joint Use Dock Licenses for the Period of January 1, 2009, to December 31, 2011: Resolution No. 6040 – Bohns Point Lane Homeowners Resolution No. 6041 – Forest Arms Country Club Addition Homeowners Association, Inc. Resolution No. 6042 – Foxhill Homeowners Association Resolution No. 6043 – Kelly Cove Homeowners Association of Orono Resolution No. 6044 – Minnetonka Power Squadron Resolution No. 6045 – Pheasant Lawn Homeowners Association Resolution No. 6046 – Owners of Property Located at 460, 500 and 550 Tonkawa Road Resolution No. 6047 – Victoria Estates Homeowners Association Resolution No. 6048 – Walter’s Port Maintenance & Improvement Association VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 15 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 16 of 25 CITY ENGINEER'S REPORT Kellogg stated he had a conversation with Mr. Barrett of the Forest Arms Homeowners Association. The concern he had was the delta that was forming and the sediment that was being deposited in that area which conflicted with their boats gaining access to the docks. Kellogg indicated he has completed that survey work last Friday and he will be downloading that information into the system and putting a drawing together. He will also be looking at some preliminary cost estimates and will have that information available for the Council in approximately one month. The Council will need to determine whether this is a project that should go forward this year or placed on the CIP. Kellogg provided an update on what the Public Works Department is planning to do for street repairs this year. Don Debaere has put together a memo describing their anticipated work as well as a list of items that are ongoing, such as pothole repairs. The Public Works Department is conducting pothole repair on Willow Drive North, East Long Lake Road, Orono Orchard Road, Fox Street, Watertown Road, Tamarack Drive, Wildhurst Trail, and the Rest Point street system. The Public Works Department will also be conducting street repairs. Street repairs are where there is stress beneath the bituminous, which will require removing bad material and adding asphalt for streets including Willow Drive North, Hunter Drive, Willow Brook, Watertown Road, Wildhurst Trail and Rest Point Road. Public Works estimates that work will continue until the middle of June. The other work that is currently being done is to re-evaluate the City’s Street CIP, which is done annually by Public Works. The only other project that is ongoing this year, aside from Old Crystal Bay Road Reconstruction, is that Bonestroo’s office is continuing to work with the Metropolitan Council on the Orono Orchard Road project. They currently have a cost sharing agreement in place and are working on a scope of work. Kellogg indicated he hopes to have that to the Council in the near future. MAYOR/COUNCIL REPORT Rahn stated he would like to get some Council input on whether the current signage entering Navarre should be replaced. Rahn stated in his view they look rundown and could look nice again without major reconstruction. Rahn stated he would like to see it accomplished before Memorial Day weekend if at all possible. Rahn stated in his opinion the City needs to maintain some of the items they currently have. McMillan noted Ralph Kempf has also called her attention to a couple of park benches that need repair. Rahn commented that the City needs to maintain what they have to prolong its lifespan. Printup indicated he has talked with Don DeBaere and he had indicated those benches would be fixed along with the slide at the Navarre Park. The slide is currently blocked off to prevent children from using it and the Public Works Department is aware of needed repairs. McMillan noted she attended a Fire Advisory Committee meeting last week and that it was noted the Navarre Fire Station became part of Long Lake’s Fire Department in 2007 and there is still not a legal document that shows the Navarre Fire Station as operating under the Long Lake Fire Department. McMillan stated the City will need to do a little more work on that agreement and review the history of the operation and ownership of the Navarre station. Long Lake has indicated they would like to have Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 16 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 17 of 25 (MAYOR/COUNCIL REPORT, Continued) something signed between the two cities and are willing to work toward an agreement. McMillan suggested the Council discuss this further at the June work session. Bremer asked if the Mayor has received any comment on the 2007 draft agreement. McMillan commented there is some confusion about the joint ownership issue and that she is unsure who even wrote up the draft agreement. Franchot stated he would agree that this needs to be discussed and that it is long overdue. Franchot commented it would be helpful to understand the joint ownership issue if Staff could provide what the rationale was for that originally. Franchot noted the City of Orono paid to construct the fire station and that Long Lake did not contribute to that cost. Franchot stated the obvious question is what the thought process was about giving half of it to Long Lake, and that he would like an answer to that if at all possible. CITY ADMINISTRATOR'S REPORT 10. YEAR TO DATE GENERAL FUND BUDGET INFORMATION Olson noted this is the first general fund budget information for the year. On the expenditure side, they like to see those at 25 percent for this time of the year. Olson noted the revenues will not be at 25 percent since the City does not receive the majority of those until later in the year. Olson stated the numbers are partially adjusted, which basically means that they have been reviewed as to whether there are any big items that should be adjusted for the year. The City is only at 7.29 percent for the year for revenues. The main reason for that is the City's tax settlement payment is not received until June and they are the largest percentage of revenue contained in the City's budget. Approximately $174,000 of revenue comes from the State of Minnesota in the form of various grants and $120,000 of that will not be received until October. In addition, the golf course was not open from January through March so those revenues are currently at zero. Olson pointed out that licenses and permits is over 25 percent of its budgeted revenue amount for the year. January through March is typically the slowest time for building permits but this year they are slightly ahead of what was projected. Olson noted there is not enough data yet for the year to make real conclusions on the majority of the budgeted items. The graph on the overhead depicted 2010 revenues versus 2011 revenues. At the end of the first quarter in 2010, revenues were at approximately 8 percent. This year the City revenues are at 7.29 percent. Olson stated he is estimating at the end of the year revenues will be around 100 percent. As it relates to expenditures, those are at 22.48 percent overall. There are a couple of departments that are slightly over, such as mayor and council at 28 percent. Olson indicated those will end up pretty much at 100 percent by the end of the year. The reason for the higher percentage for that category is the City has to pay the membership fees at the beginning of the year and it is reflected in this quarter’s expenses. Olson noted $60,000 of the mayor/council budget is for the Lake Minnetonka Watershed District. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 17 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 18 of 25 (10. YEAR TO DATE GENERAL FUND BUDGET INFORMATION, Continued) The other department that needs to be discussed is law and legal services, which is currently at 28.41 percent of budget. That department is over budget because of some code enforcement issues. This is the first year the City has budgeted for code enforcement issues and that item was under budgeted. The City does have a few code enforcement issues pending and that item will be over budget for the year. The other department over budget is the Public Works Department at 29.3 percent. The Public Works Department is already at 85 percent of their overtime budget for streets given the amount of snowfall this past winter. Olson commented that hopefully the City will not have any more plowable snow this year until November or December. In addition, the increased fuel costs are playing a part in the Public Works department being over budget. Diesel fuel is up over $1.00 a gallon from last year, which may also negatively impact the police department. Olson pointed out the majority of the budget relates to personnel expenses. The police department has some discretionary spending that can possibly be adjusted to help offset that increased cost. Printup asked what would fall under special services and special projects. Olson indicated that would relate to pass-through engineering bills and legal bills. It would also include security provided for special events. The police department bills the applicants for those charges. The police department periodically provides security for Lord Fletchers. Franchot commented he is not worried that the City will come in on budget, but that the language referring to the fact that a couple of line items will need to be monitored should be better identified. Franchot stated the City should figure out how to address those at some point. Olson indicated he was referencing the fuel and the legal fees when he made that notation. Franchot stated at some point the City will need to address it rather than just monitoring it. 11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO Gaffron stated there is a request from the property owner at 115 Creek Ridge Pass regarding unpaid development costs that were certified last fall. Gaffron noted he has provided the City Council with a fairly extensive background on it in his report. Gaffron stated in approximately 2003 the development got started and eventually there were foreclosures and various banks involved. It became apparent after a period of time that Staff needed to do something with the development since there was about $9,000 in unpaid engineering and legal billings that needed to be paid for by the developer. When the City initially looked at this development, it consisted of seven vacant lots with two outlots. One of the outlots encompasses a road, and from a tax perspective it is a K classification, or a commons area, as well as a conservation outlot. Those outlots are normally lots that do not have a tax value and do not get taxed. After some discussion with the City Attorney, Staff chose to divide the unpaid development costs equally between the seven buildable lots that would normally be taxed. Dean Johnson is the owner of five of the seven lots and Mr. Marceau is the owners of one of the other lots. The parties have expressed a concern that these costs were assessed after their purchase of the property. At the time Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 18 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 19 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) of his purchase, the City did a pending assessment search and found no pending assessments at the time. In September 2010, the City did make a decision to assess this back to the effective properties approximately one year after the purchase. From the City’s perspective, the City of Orono is not in the business of developing property and it is has also held that each development must pay for itself. Based on that, the City decided to let a future developer come in and finish the development. Staff does not recommend that the Council make any changes to what was certified last fall. Franchot asked if all of the other property owners are requesting a forebearance. Gaffron recommended each property owner be asked that question. Franchot asked if anyone has paid the assessment. Gaffron indicated each person's share has been assessed to their taxes and he has not checked to see whether anyone has paid those. Tom Gonya indicated he represents Orono Creek, LLC, who is the owner of one of the lots. The lot was for sale and they purchased it in approximately September of 2009. They went through the work of getting the title insurance and checked to verify that there were no pending assessments or levied assessments by the city or county. They owned the lot for approximately one year when a letter came in the mail last fall regarding this assessment. The letter indicated the assessment was for things that had happened prior to when they had purchased the lot and even going back into 2008. Gonya commented it does not seem fair to put this burden on him after they have gone through the proper channels and asked the City prior to purchase whether there were any unpaid charges out there. Gonya stated the report in his view shows that the City knew there were outstanding charges but yet nobody from the City said there was a pending assessment. Gonya indicated he had no way of knowing that there was this looming charge that would be assessed. Gonya stated last fall was probably a more appropriate time to address this but that he neglected to do so. Gonya requested the Council not put these charges against this lot. Gonya reiterated the City was asked prior to purchase about outstanding bills and nobody responded that there was a pending assessment. Dean Johnson indicated he is the owner of five of the lots and that after they bought the lots, they worked with Tom Kellogg and Mike Gaffron on the development. As the engineering bills came in, they found they had old costs and current costs being charged to them. Johnson indicated he is certainly willing to pay for the costs that they incurred when they started doing the development work. Johnson noted he met with Mike Gaffron last October and he laid out what all the costs were. During this process they were in the midst of constructing a house and so all of these old costs, as well as the new charges, were put into one bucket. Their plan was to pay all of the current costs and then assess the lots. Johnson stated he does not want to pay for the costs that were incurred prior to his purchase and that he was told by Mike Gaffron that the City is not willing to let up on the old costs. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 19 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 20 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) Johnson reiterated that he does not feel they should be responsible to pay those costs. It was an entity that went bankrupt and that the City has ways to handle old debts. Johnson indicated he is agreeable to paying the current costs and requested that the charges be split out. In approximately the first part of December, Johnson indicated he spoke to Mike and requested an invoice. The total charges were approximately $10,000. The City agreed to reduce it by approximately $1,000. There are approximately $5,600 in old costs that they do not feel they should have to pay. Bremer asked how many lots they still own. Johnson indicated they owned five lots at the point they did the development but have since sold one of those lots. Rahn asked if there is a breakdown between what they are conceding to and what has been assessed. Gaffron noted Exhibit G shows the original combined billing statement was a little over $10,000. The City reduced it by approximately $1,000 after the subdivision improvements were considered completed. That reduced the bill down to approximately $9,200. The subdivision was $8,800, which was split between seven homes. Under the developer’s agreement, each of the property owners has inherited the obligations of the developer. Staff divided the $8,800 by seven so each of the lots ended up with approximately a $1,400 bill by the time the extra fees and interest are included. Gaffron reiterated that the City expects developers to pay for developments and that the rest of the taxpayers should not pay for the cost of this development. The Council in the past has not given Staff any direction that taxpayers should pay for the costs of development. The letter of credit was clearly for a different purpose other than collecting on the bills for engineering or consulting services that the City incurred and is a separate line item in the development agreement. At the time this development was approved, the City was not requiring escrows. From Staff’s perspective, the Council should not approve any waiver. Johnson stated it would be $5,300 rather than $8,800. Johnson displayed on the overhead the costs that they were assessed. Johnson indicated they had nothing to do with those costs prior to 2008. They purchased the property and closed with the bank. Then they found out there were old costs that were not part of the title. Johnson commented he is not a developer but it strikes him that this is not the way it should be done. Johnson indicated he is willing to pay the costs that have been incurred since they purchased the property. Since the purchase they have been paying all of their current bills. Johnson noted they had approximately $7,000 in escrow and have since gotten all of that back. Johnson reiterated he does not want to pay for the old costs and that in his opinion the Council would take the same position if they were in this situation. Mattick stated the City's old development agreements used to require a letter of credit for all the improvements within the subdivision and then the City would bill for any engineering and legal fees that were incurred. There is a provision in the statutes that allows cities to asses a benefitted property for any professional services that have been rendered to that property as part of an application. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 20 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 21 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) Mattick stated he understands the point that those costs were incurred before these parties purchased the lots but that the issues are, number one, that the request amounts to the City, in essence, absorbing that $5,300, which is an unbudgeted expense; and two, the property did benefit from those services, which helped get it to the point that it was at when it was purchased by the new buyers. Mattick stated he understands those costs were not spelled out at the time of purchase but that they were expenses that were incurred that helped to improve the property to the condition it was in at the time of purchase. McMillan asked how the purchaser would have known of these costs prior to purchase. Mattick stated the county would not necessarily show it and that it is hit and miss on pending assessments. When someone calls city hall, it is Staff’s hope it would be caught at that time, but at the time these gentlemen called, Staff did not realize these costs were out there. Mattick indicated he is not suggesting that the new owners did not do their due diligence, but that the decision is whether the City should pick up these cost or assess the owners. Johnson stated they purchased the lots at what they thought was a fair market price at the time and then were later told about the old charges. Gonya noted in Staff's report it talks about the fact that in April of 2009 these things were discussed. He purchased it in September of 2009, so the City was well aware of the costs at that time. Gonya indicated he is not sure who the title company talks to, but if the City would have said there was an outstanding amount and told them about it prior to purchase, that would have been the right way to do it. The title company did their work as they were supposed to and nobody said there was anything out there. Bremer asked if he is aware of the difference between an assessment and a non-assessment. Bremer noted this amount was not assessed at the time the title search was done. Gonya stated he does not understand the legal terms. Bremer commented the Council gets the point that these charges were not known at the time of purchase and that it is really a policy decision by the City Council on how this should be handled. Bremer stated everyone needs to be treated the same on this whether they are here tonight or at some point in the future and that she would like to know whether they have been paid already. Johnson indicated the other property owner is the Gustafsons and that he does not feel they have paid the assessed charges. There is also another property owner who purchased a lot from the bank who is not here tonight and is currently building a house. Gaffron noted the City would know the payment status by May 15 since that is when taxes are due. McMillan asked when the old costs were billed to the previous developer. Gaffron stated the City billed the previous developer periodically during the construction. Based on the fact that Orono is classified as a MS4 city, they have the obligation to the state and others to continue to do inspections on an open construction site, and so the costs were accruing as the development proceeded forward. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 21 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 22 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) Johnson indicated they purchased the lot and then looked at what it was going to take to complete the development. Johnson noted they did have a meeting with Tom and Mike shortly after the purchase. McMillan asked when the property was purchased. Johnson indicated it was either April or May of 2009. Gaffron stated the entities that they purchased it from should have disclosed the contents of the letter from the City. Rahn asked whether this could still occur under the City's current escrow policies. Gaffron stated letters of credits used to expire and now the City writes them so they are automatically renewing. Escrows were not in place at this time and the City did not require escrows on a regular basis until approximately three years ago. Gaffron stated in his view the City has procedures in place currently that would prevent this from happening. Mattick stated currently, in addition to the cash escrow, the City also has a letter of credit that they can draw on to satisfy any outstanding consulting bills. Bremer asked whether there are any other developments like this that have outstanding bills. Gaffron indicated they closed out this development in May 2010 and that there should be no other bills relating to the development. Currently, as the houses get built, they will have an escrow account for that particular site. Johnson noted they have paid all the bills they have incurred since purchase. Bremer asked if there are any other similar developments in the City that might have this same problem in the future. Gaffron indicated there is the Stone Bay development and the office condominium project that have not been finished but that the City does have a letter of credit on file. It is the City's expectation that someday a developer will come in and complete the development. Mattick stated the letter of credit spells out what can be drawn on the letter of credit. That letter of credit is then presented to the bank for payment on certain items. There was nothing in the letter of credit for this development regarding consultant fees. Mattick noted the City was sending out bills periodically to the developer for these costs but they were not paying them. Franchot stated it sounds like legally the City can charge the money to the new property owners but that he is struggling with whether it is right to charge people who made a good faith effort to find out what they owed prior to purchase. Franchot stated in his view the charges are fair and real but that he is not sure whether the new purchasers should pay them. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 22 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 23 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) Mattick noted the City was sending invoices out to the entities that controlled the real estate and it was not a pending assessment at the time they purchased the property. Staff had not brought these bills to the Council to certify at that point. Franchot commented realistically there was not a pending assessment but the bills were still there, and if Staff had said that there were some outstanding bills, it would be a different matter. Gaffron noted Staff did regularly send bills out to the developer and that Staff did send a letter to the various entities notifying them of these outstanding charges. Johnson stated after they purchased the lots and they had the meeting, Mr. Gaffron did send them some information on the costs. Johnson indicated they proceeded to go about their business of getting the development done and it was towards the end of the construction that they sorted through the bills and then questioned why they should have to pay these old costs. Gaffron stated in his opinion the City should not have to pay those costs and that the development agreement suggests that the new developer is obligated. Johnson stated he is not a developer and that he did not have a development agreement with the City. Mattick noted the development agreement is a recorded document that runs with the land and is the document that allows the property to be developed. The new owners did their due diligence to find out what pending assessments there might be on the property. At the same time the City was sending out notices to the people who controlled the land. Mattick indicated he has no doubt that the new owners did not know about these charges and that it comes down to whether the City or the builders or the property owners should pay for it. Franchot commented it does not sound like there is a precedent issue here. Bremer asked why they did not appear before the Council last fall when these assessments were certified. She added that clearly the property owners would have received notice of the assessment. Johnson stated he did receive the letter from the City and that he figured he would speak with the County about the old costs and pay the current costs. Johnson indicated he did not realize that Hennepin County would refer him back to the City. Bremer noted Orono is an assessing authority as well as the county. Johnson stated at the time he received the notice he already knew he was not going to pay the full assessment because he was in disagreement with it and that he had asked Mike Gaffron to send him out a separate invoice with the house expenses listed and another invoice with the development costs. Johnson stated it was his intention to have the development costs split between the lots. Johnson noted he still has not received that invoice. Bremer asked if they feel the assessed amount is the wrong amount. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 23 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 24 of 25 (11. APPEAL OF ASSESSMENT FOR UNPAID BLLS - CREEKSIDE IN ORONO, Continued) Gonya stated it was probably a lack of understanding of the process from his end. Gonya indicated Dean did come to him after he purchased the lot and informed him that there were some costs above and beyond what was originally anticipated and that he agreed to pay those. Gonya stated he was not aware of the old charges at that time and that the first time he saw the charges listed on the sheet was October, which may have been the proper time to look at it but that he did not do that then and is now before the Council. McMillan asked if the old costs were billed within 30 days to the previous developer. Gaffron indicated Staff would have to go back and look at the billings to verify billing dates. Rahn moved, Franchot seconded, to direct Staff to split the unpaid assessment of $5,342 in half between the City and the Creekside property owners. Franchot asked how much money is in the City’s contingency fund at the moment. Bremer commented it is more than $2,300. Mattick noted the tax statements already show the full assessment and that someone from the City will need to call the county and provide the new number. Gaffron stated it would probably be easier for the City to refund the property owners. VOTE: Ayes 4, Nays 1, Bremer Opposed. *12. DISPOSAL OF POLICE DEPARTMENT SQUAD CAR Bremer moved, Rahn seconded, to sell a 2007 Ford Crown Victoria VIN#2FAWP71W27X133986, with a minimum bid of $4000.00 through a sealed bid process. If minimum bid is not reached, vehicles will be auctioned through Minneapolis Auto Auction or similar facility. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT *13. HAZARDOUS BUILDING COSTS AT 200 HOLLANDER ROAD Bremer moved, Rahn seconded, to accept the quote from Burns Excavating at $22,300 for the work to be performed to clean up the property at 200 Hollander Road. VOTE: Ayes 5, Nays 0. *14. LICENSES & PERMITS There were no licenses. Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 24 of 25] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 25 of 25 *15. BILLS Bremer moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Rahn moved, Printup seconded to adjourn the Orono City Council meeting at 10:37 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ___________________________________ ____________________________________ Linda S. Vee, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 05/09/2011 Approval of Council Minutes 04/25/2011 [Page 25 of 25] Item #03 - CC Agenda - 05/09/2011 Recognition - Planning Commissioner Michelle Winer [Page 1 of 2] REQUEST FOR COUNCIL ACTION Department Approval: Administrator Approval: Name: Melanie Curtis Title: Planning & Zoning Coordinator Date: 9 May 2011 Item No. Agenda Section: Item Description: Recognition of Planning Commission Member -Michelle Winer -Resolution Michelle Winer was appointed as a Planning Commission member beginning January 2007; in 2008 she requested to be appointed as an alternate. Winer submitted her resignation in April of 2011. Attached is a resolution recognizing Winer for her dedicated service to the City of Orono as a member of the Planning Commission from January 2007 to April 2011. COUNCIL ACTION REQUESTED The Council should consider a motion to adopt the attached resolution recognizing Michelle Winer for her dedication and service to the City of Orono as a member ofthe Planning Commission. Item #03 - CC Agenda - 05/09/2011 Recognition - Planning Commissioner Michelle Winer [Page 2 of 2] A RESOLUTION OF APPRECIATION TO MICHELLE WINER FOR DEDICATED SERVICE TO THE CITY OF ORONO RESOLUTION NO. WHEREAS, Michelle Winer has served this community with distinction during her over 4 years as a member of the Planning Commission; and WHEREAS, her years of service have been marked by exemplary dedication to the best interests of the community; and WHEREAS, she has earned the admiration and high regard of those with whom she has worked; and WHEREAS, the perfoi.rJ1ance l;lfher duties and responsibilities as a member of the Planning Commission hilsb\(en characterized by excellent and constructive contributions to the community .. . , .. NOW,THEREFORE, BE IT.RESOLVED T:EJAT the City Council of the City of OronD does hereby expressifs sincere appreciation and thanks to Michelle Winer fOfher distinguished serviceto the community and does also highly c~~e1¢!i>'b:<;r for the' manner in which she has carried out her duties and •. eSpollsibilities. '.' . BE IT FURTHER RESOLVED, that the City Council extends to her best wishes for continued 'success in her future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 9th day of May, 2011. ATTEST: Linda S. Vee, City Clerk Lili Tod McMillan, Mayor Item #04 - CC Agenda - 05/09/2011 Long Lake Fire Department Report [Page 1 of 5] REQUEST FOR COUNCIL ACTION DATE: May2,2011 ITEM NO: ~ Department Approval: Administrator Reviewed: Agenda Section: N arne Lin Vee VJ Presentation Title City Clerk Item Description: Long Lake Fire Department Report -Fire Chief James Van Eyll Fire Chief James Van Eyll will attend the May 9tl1 Council meeting to provide the annual report and update of activities forthe Long Lake Fire Department. Attached is an overview of the report for Council review. COUNCIL ACTION REQUESTED: No action required. Item #04 - CC Agenda - 05/09/2011 Long Lake Fire Department Report [Page 2 of 5] 1 Item #04 - CC Agenda - 05/09/2011 Long Lake Fire Department Report [Page 3 of 5] 2 Item #04 - CC Agenda - 05/09/2011 Long Lake Fire Department Report [Page 4 of 5] 3 Item #04 - CC Agenda - 05/09/2011 Long Lake Fire Department Report [Page 5 of 5] 4 Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 1 of 6] REQUEST FOR COUNCIL ACTION Department Approval Administrator Reviewed: Name: Scott Oberaigner /& Title Public Works Superviso?!. • Item Description: City of Orono Wellhead Protection Plan DATE: May 5,2011 ITEM NO: 5 Agenda Section: Public Informational Meeting The City of Orono is in the process of developing a wellhead protection plan for its drinking water supply wells, which include Wells 1 and 2 located near the Navarre water tower and Well 3 located near Otten Bros. Nursery. The Minnesota Department of Health has approved Part 1 of Orono's Wellhead Protection Plall. Per Wellhead Protection Rule Part 4720.5330, Subpart 7, within 60 days of receipt of the notice of approval from the department, a public water supplier must hold a public info=ation meeting for the general public to present the approved: • wellhead protection area delineation; • drinking water supply management area boundary; and • vulnerability assessments. Attached are diagrams illustrating the wellhead protection areas for Wells 1, 2 md 3. The vulnerability of the drinking water supply management area is identified on each map. Vulnerability of the aquifer in Orono ranges from "low" to "very low." These mapped wellhead protection areas will fo= the basis for developing Part 2 of Orono's Wellhead Protection Plm. The Part 2 plan identified potential sources of contamination within these areas that may impact the municipal wells. A mmagement plm is then created to minimize the risk of contamination through pnblic education efforts and best mallagement practices. Mark Janovec from Bonestroo will provide an overview of the wellhead protection plall and will be available to answer questions. COUNCIL ACTION REQUESTED: Open the meeting to the public for questions and comments regarding the City of Orono Wellhead Protection Plan. Motion to approve the City of Orono Wellhead Protection Plan, Part 1. Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 2 of 6]APPROVED PART I LETTER TO LGUs/PUBLIC INFORMATION MEETING NOTICE Date: (4-22-2011) To: Mike Opat, Chairperson, Hennepin County Board Tom Crosby, Mayor, City of Medina Tim Hultmann Mayor, City of Long Lake Sarah Reinhardt, Mayor, City Spring Park Ken Willcox, Mayor, City of Wayzata Kim Boyce, Chairperson, Hennepin County Soil and Water Conservation District Jim Calkins President, Minnehaha Creek Watershed District Chris Elvrum, Water Supply Planning, Metropolitan Council Environmental Services John Freitag, Planner, Minnesota Department of Health (List any others who would need a copy, such as lake associations and Joint Powers Boards) From: Scott Oberaigner, City of Orono Re: Wellhead Protection Plan, Part I, for the City of Orono The City of Orono is in the process of developing a wellhead protection plan for its drinking water supply wells. As required by the Minnesota Wellhead Protection Rule (part 4720.5330, subpart 6), the Minnesota Department of Health approved Part 1 of the wellhead protection plan for our sysl~m. This portion of the plan includes information pertaining to: 1. The delineation of the wellhead protection area, 2. The drinking water supply management area boundary, and 3. The well and drinking water supply management area vulnerability assessment. Enclosed please find the items listed above. If you would like a complete copy of the Part 1 report containing the technical information used to delineate the wellhead protection area, drinking water supply management area, and vulnerability of the wells and aquifer, please contact me at (952) 249-4680. Consistent with the Wellhead Protection Rule (part 4720.5330, subpart 7), a Public Information Meeting has been scheduled on 5-09-2011 at 2780 Kelley Parkway to discuss issues and concerns with this portion of the plan. We welcome your participation at this event. If you have any questions concerning this matter, please contact me. cc: Scott Oberaigner, Utility Supervisor, City of Orono DJ Goman, Water Superintendent, City of Spring Park Doug Babcock Manager, Hennepin County Soil and Water Conservation District Robyn HoelT Groundwater Technician, Minnesota Rural Water Association Trudi Witkowski, Minnesota Department of Health Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 3 of 6] ~~ ~ , " ~ . " , --:"' ~ ~ " l J ;r~~? '" a i £ ! £ l l i i l I c: : : : J Wells 1 and 2 -Wellhead Prtotection Area c: : : J Wells 1 and 2 -Emergency Response Area D O W S M A 16 L= Low Vulnerability .+ !iT$ 281.$ 575 Feet f'" i Enlarged Area Fi g u r e 1a Dr i n k i n g W a t e r Su p p l y Management Area We l l s 1 (2 0 5 6 2 7 ) and 2 (2119£5) (O r o n o , MN) Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 4 of 6] 17 o Conjunctive WHPA Delineation D O W S M A o DWSMA Vulnerabllity L= Low Vulnerability VL= Very Low Vulnerability .+ 1,lQO 550 1,100 Feet ~.""'-. Enlarged Area Fi g u r e 1b Dr i n k i n g Wa t e r Su p p l y Management Area We l l 3 (509097) (O r o n o , MN) Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 5 of 6] NOTICE OF INTENT TO LGUs AND WORKPLAN Date: (8-19-10) To: Mike Opat, Chairperson, Hennepin County Board Randy Gilbert, Mayor, City of Long Lake Sarah Reinhardt, Mayor, City of Spring Park Tom Crosby, Mayor, City of Medina Ken Wilcox, Mayor, City of Wayzata Joann Anderson, Mayor, City of Minnetonka Beach Jim Calkins, President, Mimlehaha Creek Watershed District Chris Elvrum, Water Supply Plamling, Metropolitan C0U11Cil Enviromnental Services John Freitag, Planner, Mimlesota Department of Health From: Scott Oberaigner, Utility Supervisor, and 2700 Kelley Parkway, Long Lake, MN 55356 Re: City of Orono Wellhead Protection Program The City of Orono is notifying neighboring and overlying units of govermnent of its intent to develop a wellhead protection plan. The goal of the plan is to prevent human-caused contaminants from entering our water supply wells and to protect all who use our water supply from adverse health effects associated with groundwater contamination. This notice is required by the Mimlesota Wellhead Protection Rule, part 4720.5300, subpart 3. The entire project will take 2 years to complete. Public informational meetings will be held second and fourth Monday's 7:00 PM at our regular scheduled council meetings. In accordance with the wellhead protection rule, the following infol111ation must be included in this notice: .1. Wellhead Protection Manager: Scott Oberaigner City of Orono 2700 Kelley Parkway, Long Lake MN 55356 (952) 249-4600 2. Unique Well Nllllbers Well # 1 205627. Well # 2-211965 Well #3-509097 3. Date Wellhead Protection Plan Must Be Completed: June 7, 2013 4. General Project Work Plan: See attachment. 5. Missing Data Elements Needed for Wellhead Protection Plan: If you have any of these data elements, please submit them to me. Also, if available, please submit: 1) any existing water and related land resource plans and official controls; and 2) a description of conflicts, problems, or opportunities that you want examined and addressed in our wellhead protection plan. Thank you for your assistance in our wellhead protection efforts. cc: Dj Goman, Utility Superintendent, City of Spring Park Trudi Witkowski, Minnesota Depatiment of Health Robyn Hoerr GroU11dwater Technician, Minnesota Rural Water Association Item #05 - CC Agenda - 05/09/2011 City of Orono Wellhead Protection Plan [Page 6 of 6] CITY OF ORONO WHP WORK PLAN Step PART I Notice of Intent Sent to Local Units of Govenll1lent (LUGs) Public Meeting Held with LUGs WHP Manager Appointed LUG Team Established (Optional) Wellhead Protection Team Appointed Scoping 1 Meeting Held Prepare Aquifer Test Plan and Submit to MDH Wellhead Protection Area (WHP A) Delineation Drinking Water Supply Management Area (DWSMA) Delineation Conduct Vulnerability Assessment Vulnerability and DWSMA Submitted to MDH Vulnerability, WHPA and DWSMA Submitted to LUGs Public Meeting Held Scoping 2 Meeting Held Inventory of Potential Source Contamination Management Portion of Plan 1 Submit Plan to LUGs Consider Comments Received by LUGs 2 Public Hearing Held Submit Plan to MDH Provide Notice to LUGs About Plan Approval Begin Plan Implementation PART II Projected Completion Date (MonthlYear) 8-27-2010 6-2010 TBD TBD June 7, 2010 Nov 2010 Jan 2011 -Ju12011 Jan 2011 -Ju12011 Jan 2011-Ju12011 August 2011 Oct 2011 Oct 2011-Oct 2012 Oct 2011 ~ Nov 2012 Nov 2012 .Tan 2013 Jan 2013 .Tan 2013 June 2013 .Tune 2013 I Prepare response to impact of changes on pws well; issnes, problems and opporlLmities; WHP goals; objectives and plan of action; evaluation program; alte111ate water supply; contingency strategy. 2 Incorporate response to comments in plan. >"7"V'" ,":" .'-> -,;. + __ :,' 't"''GfTH >-'-'<~--:'-':-:-:::--'---".;:'::.-~ _ - : '_:;0 .";:' ¢F 'f-:\<_Tl::rKiV'1> ,'t' ':"<.fIighliglifI?~i!!\xtdeno te.sste!,s, ,comp 1~!~";]P'jc • .fI"'" . ' •.•. , • Name of Person Completing This Form John Freitag Date 6110/10 Item - LMCD Report - CC Agenda - 05/09/2011 REQUEST FOR COUNCIL ACTION Department Approval: Name Lin Vee ~Ml Title City Clerk)' Administrator Reviewed: DATE: May 5,2011 ITEM NO: Agenda Section: LMCDReport Item Description: LMCD Report -Andrew McDermott, Representative and Grey Nybeck, LMCD Executive Director In addition to Andrew McDermott's monthly LMCD Report, LMCD Executive Director Greg Nybeck will be presenting the LMCD annual report and draft 2012 budget. The 2012 budget is attached for Council review. COUNCIL ACTION REQUESTED: No action required. Item - LMCD Report - CC Agenda - 05/09/2011 L .. AKE MINNETONKA CONSERVATION DISTRICT April 29, 2011 TO: LMCD City Administrators LMCD Board Members FROM: Greg Nybeck, Executive Director SUBJECT: Draft 2012 LMCD Budget G'regory ~;, Nybeck, I:=.XEClJT1\li-: DIRECTOR Enclosed is a copy of the draft 2012 Lake Minnetonka Conservation District (LMCD) Budget. A meeting has been scheduled at the LMCD office on Thursday, June 2nd , at 11 a.m. to review it and receive your input on it. The proposed levy to the 14 member cities ($322,208) would be a 2.6% decrease when compared to the $330,649 levy for the adopted 2011 LMCD Budget. The LMCD recognizes the economic challenges the 14 LMCD member cities are currently facing and the LMCD Board has taken this into consideration. There are a few instances where there maya slight increase in the proposed levy to some of the member cities. By state statute, the allocation of levy to the member cities is based on their percentage of the cumulative next tax capacity, with no member city paying greater than 20% of the overall levy. The primary purpose for this slight increase is that these member cities have an increase in their percentage of cumulative net tax capacity of the 14 member cities. There are a number of line-items that I would like to provide you further explanation of. These include: 1) Two Administration Reserve Fund transfers have been budgeted. First, a transfer of $20,000 has been budgeted to reduce the levy to the LMCD member cities (line-item 1 b under "REVENUES"). Second, a transfer of $25,000 has been budgeted for the Eurasian Watermilfoil (EWM) Equipment Fund, which is used for depreciated mechanical harvesting equipment. It is projected that the Administration Reserve Fund balance will be approximately 40% as of 12/31/12. 2) $54,000 has been budgeted for Court Fines (line-item 1 c under "REVENUES"), with $47,000 for Prosecution Services (line-item 5b under "DISBURSEMENTS"). This budgeting better reflects recent trends on these two line items. 3) License revenue is budgeted to remain at $115,000 (line item 1d under "REVENUES"). A fee study analysis for license revenue received by the LMCD is planned during the 2011 calendar year. \,i\jdb f~lagn .. t1{J(jr'€!s";; hHp:f.!\lvww,lmCci.Org ,. t-nvl:l t\(jdl"i_':ss' ;lw,:(j@lrncJ.or~J To protect and pmserve Lake Minnetonka. Item - LMCD Report - CC Agenda - 05/09/2011 4) A $32,800 grant from the Minnesota Department of Natural Resources has been budgeted for Other Public Agencies (line-item 2b under "REVENUES"). This grant is used to partially fund the LMCD's EWM Harvesting Program. 5) $93,633 has been budgeted for the 2012 EWM Harvesting Program (line-items 1 a through 1 e under "DISBRUSEMENTS"). This similar to the budget for the 2011 EWM Harvesting Program. 6) $30,000 has been budgeted for AIS Prevention and Management Programs (line-item 5 under "DISBURSEMENTS"). This will be used primarily on watercraft inspections of incoming and outgoing watercraft to prevent the spread of zebra mussels from Lake Minnetonka, as well as the introduction of new aquatic invasive species into Lake Minnetonka. In 2011, over 6,000 hours of paid watercraft inspection hours are planned by the LMCD and the MN DNR, with additional watercraft inspection hours to be provided by the Three Rivers Park District as an in-kind service at the Lake Minnetonka Regional Park. The LMCD plans to expand watercraft inspection hours in 2012 by researching alternative funding sources and investigating other means of staffing watercraft inspectors. Enclosed is a copy of the LMCD's 2010 Annual Report. During the month of May, I would like to offer attending a city council meeting to discuss activities and projects outlined in this Report, as well as to answer any questions that the city council might have on the draft 2012 LMCD Budget. If you are unable to attend the June 2 nd meeting and would like to comment on it, feel free to call me or forward your comments to the LMCD office by Wednesday, June 1st . My e-mail address is gnybeck@lmcd.org. Item - LMCD Report - CC Agenda - 05/09/2011 LA K E MI N N E T O N K A CO N S E R V A T I O N DI S T R I C T 20 1 2 BU D G E T AN D LE V Y (D R A F T ) ,~f I I I C p ' M e % b ~ r ¢~t y L ~ ~ [)~ i l f~': J f i ~ ~ ~ J : ¥ ~ W t ~ 2 r i ~ ~ , : 20 0 9 % o f To t a l Sh a r e o f 20 1 0 Ta x a b l e 20 1 0 Ne t T a x Ne t Ta x S h a r e o f AI S S h a r e o f To t a l C i t y Po p u l a t i o n M a r k e t V a l u e Ca p a c i t y C a p a c i t y Ad m i n . Le v y Le v y in 20 1 2 Le v y i n 20 1 2 Es t i m a t e s (N o t e 1) in 20 1 2 DE E P H A V E N 3, 8 5 2 99 0 , 6 4 7 , 3 0 0 11 , 1 3 8 , 8 6 9 4. 7 % $1 4 , 6 9 7 $5 , 7 2 6 $2 0 , 4 2 2 EX C E L S I O R 2, 3 2 9 34 0 , 4 1 6 . 6 0 0 4, 1 8 5 , 0 5 6 1. 8 % $5 , 5 2 2 $2 , 1 5 1 $7 , 6 7 3 GR E E N W O O D 82 6 29 7 , 8 8 4 , 2 0 0 3, 4 1 6 , 3 2 7 1. 4 % $4 , 5 0 8 $ 1 , 7 5 6 $ 6 , 2 6 4 MI N N E T O N K A 50 , 7 8 1 7, 7 9 9 , 2 7 0 , 8 0 0 97 , 3 9 7 , 5 0 3 40 . 9 % $4 6 , 3 7 5 $1 8 , 0 6 7 $ 6 4 , 4 4 2 M T K A B E A C H 60 8 28 3 , 5 0 8 , 4 0 0 3, 3 1 4 , 9 1 3 1. 4 % $4 , 3 7 4 $ 1 , 7 0 4 $6 , 0 7 8 MI N N E T R I S T A 6, 1 8 1 1, 3 7 5 , 0 8 3 , 3 0 0 14 , 7 4 6 , 2 9 2 6. 2 % $1 9 , 4 5 7 $7 , 5 8 0 $2 7 , 0 3 6 MO U N D 9, 6 3 3 1, 1 8 9 , 3 4 2 , 7 0 0 12 , 6 0 1 , 6 0 6 5. 3 % $1 6 , 6 2 7 $6 , 4 7 7 $2 3 , 1 0 4 OR O N O 7, 9 1 6 2, 7 6 0 , 8 0 7 , 9 0 0 31 , 5 6 1 , 3 9 9 13 . 3 % $4 1 , 6 4 3 $1 6 , 2 2 3 $5 7 , 8 6 6 SH O R E W O O D 7, 5 7 2 1, 5 0 7 , 9 0 0 , 6 0 0 16 , 6 2 0 , 6 2 9 7. 0 % $2 1 , 9 3 0 $8 , 5 4 3 $3 0 , 4 7 3 SP R I N G PA R K 1, 8 8 0 23 1 , 4 7 8 , 0 0 0 2, 7 5 6 , 2 2 8 1. 2 % $3 , 6 3 7 $ 1 , 4 1 7 $ 5 , 0 5 3 TO N K A BA Y 1, 5 8 2 55 6 , 6 7 1 , 9 0 0 6, 3 6 8 , 6 5 6 2. 7 % $8 , 4 0 3 $ 3 , 2 7 4 $1 1 , 6 7 7 VI C T O R I A 7, 3 2 7 1, 0 3 4 , 5 9 4 , 6 0 0 10 , 9 6 3 , 2 2 0 4. 6 % $1 4 , 4 6 5 $5 , 6 3 5 $2 0 , 1 0 0 WA V Z A T A 3, 9 6 7 1, 4 8 3 , 8 3 2 , 1 0 0 19 , 4 8 8 , 4 9 1 8. 2 % $2 5 , 7 1 4 $1 0 , 0 1 7 $3 5 , 7 3 1 WO O D L A N D 48 6 29 1 , 5 7 2 , 3 0 0 3, 4 2 9 , 7 2 4 1. 4 % $4 , 5 2 5 $1 , 7 6 3 $6 , 2 8 8 10 4 , 9 4 0 20 , 1 4 3 , 0 1 0 , 7 0 0 23 7 , 9 8 8 , 9 1 3 10 0 , 0 % $2 3 1 , 8 7 5 $9 0 , 3 3 3 $3 2 2 , 2 0 8 Ma x i m u m Le v y Pe r MN st a t u t e 10 3 B , 6 3 5 (T o t a l Ta x a b l e Ma r k e t Va l u e * ,0 0 2 4 2 % ) : (N o t e 1) Pe r MN st a t u t e 10 3 8 . 6 3 1 , no ci t y ma y pa y mo r e th a n 20 % of th e to t a l le v y . Th e Ci t y o f Mi n n e t o n k a wo u l d ;: l a y a co n s t a n t 20 % of an y am o u n t s to be le v i e d . Re m a i n i n g ci t i e s fa c t o r fo r de t e r m i n i n g le v y am o u n t s is co m p u t e d as : (C i t y Ne t Ta x Ca p a c i t y J ( To t a l Ne t Ta x Ca p a c : i t y - Mi n n e t o n k a Ne t Ta x Ca p a c i t y ) ) '" 80 % To t a l Ne t Ta x Ca p a c i t y le s s Mi n n e t o n k a Ne t Ta x Ca p a c i t y Ne t Ta x Ca p a c i t y fo r re m a i n i n g 13 ci t i e s 23 7 , 9 8 8 , 9 1 3 (9 7 , 3 9 7 , 5 0 3 ) 14 0 , 5 9 1 , 4 1 0 Increase in % of Sh a r e of Total Le v y in 2011 Total Levy Increase from 2010 from 2010 $2 0 , 7 8 2 -$360 -1.7% $8 , 0 7 6 -$403 -5.0% $6 , 5 0 7 -$243 -3.7% $6 6 , 1 3 0 -$1,688 -2.6% $6 , 1 5 2 -$74 -1.2% $2 8 , 3 7 1 -$1,335 -4.7% $2 4 , 3 3 7 -$1,233 -5,1% $5 9 , 3 7 3 -$1,507 -2.5% $3 1 , 2 4 2 -$769 -2.5% $5 , 6 5 8 -$605 -10.7% $1 1 , 8 4 8 -$171 -1.4% $1 9 , 7 2 8 $372 1.9% $3 6 , 3 3 3 -$602 -1.7% $6 , 1 1 2 $176 2.9% $3 3 0 , 6 4 9 -$8,441 -2.6% $4 8 7 , 4 6 1 Item - LMCD Report - CC Agenda - 05/09/2011 20 1 2 BU D G E T DE T A I L (D r a f t ) 20 0 9 20 1 0 20 1 0 20 1 1 20 1 1 A c t u a l 2012 Footnote # A c t u a l B u d g e t A c t u a l B u d g e t Pr o j e c t e d Budget See Appendix A RE : \ ! J : i N U E S 1. A d m i n i s t r a t i o n a) LM C D Co m m u n i t i e s Le v y 26 5 , 6 4 9 26 5 , 6 4 9 26 5 , 6 5 1 25 0 , 2 2 8 2 5 0 , 2 2 8 231,875 b) Tr a n s f e r fr o m Ad m i n i s t r a t i o n Re s e r v e 0 0 0 10 , 0 0 0 1 0 , 0 0 0 20,000 1 c) Co u r t Fi n e s 80 , 4 3 1 40 , 5 0 0 86 , 8 2 5 47 , 0 0 0 4 7 , 0 0 0 54,000 d) Li c e n s e s 12 1 , 0 1 5 11 5 , 0 0 0 11 5 , 9 2 2 1 1 5 , 0 0 0 11 5 , 0 0 0 115,000 e) Ot h e r Pu b l i c Ag e n c i e s 0 0 69 6 0 0 0 n In t e r e s t 1, 5 2 5 4, 0 0 0 1, 4 5 8 2, 0 0 0 2, 0 0 0 1,500 g) Pr e p a i d Mg m t Pl a n Ex p e n s e s 0 G 0 0 0 0 h) Ot h e r In c o m e 1, 2 4 9 2, 0 0 C 7, 0 3 1 2, 0 0 0 2, 0 0 0 2,000 SU B - T O T A L AD M I N I S T R A T I O N 46 9 , 8 6 9 42 7 , 1 4 9 47 7 , 5 8 3 42 6 , 2 2 8 42 6 , 2 2 8 424,375 2. A q u a t i c In v a s i v e Sp e c i e s (A I S ) Ma n a g e m e n t a) LM C D Co m m u n i t i e s Le v y 65 , 0 0 0 65 , 0 0 0 65 , 0 0 0 80 , 4 2 1 80 , 4 2 1 90,333 b) Ot h e r Pu b l i c Ag e n c i e s 32 , 8 0 0 40 , 0 0 0 32 , 8 0 0 32 , 8 0 0 32 , 8 0 0 32,800 2 c) Tr a n s f e r fr o m AI S Ma n a g e m e n t Re s e r v e 28 , 0 3 4 30 , 0 0 0 3 5 , 5 6 2 6, 5 0 0 6, 5 0 0 0 d) In t e r e s t 1, 4 9 3 3, 0 0 0 40 8 1, 5 0 0 1, 5 0 0 500 SU B - T O T A L (A I S ) MA N A G E M E N T 12 7 , 3 2 7 13 8 , 0 0 0 13 3 , 1 7 0 12 1 , 2 2 1 12 1 , 2 2 1 123,633 TO T A L RE V E N U E S 59 7 , 1 9 6 ~ 61 1 , 3 5 3 54 7 , 4 4 9 5 4 7 , 4 4 9 548,008 To t a l L e v y 33 0 , 6 4 9 33 0 , 6 4 9 33 0 , 6 5 1 33 0 , 6 4 9 33 0 , 6 4 9 3 2 2 , 2 0 8 DI S B U R S E M E N T S AD M I N I S T R A T I O N 1. Pe r s o n n e l Se r v i c e s : a) Sa l a r i e s - ex c l u d e s E W M Pr o j e c t M a n a g e m e n t ti m e 1 7 9 , 7 8 9 18 7 , 2 6 4 1 8 3 , 1 7 6 18 8 , 7 8 2 18 9 , 6 4 7 1 9 2 , 5 3 7 3 b) FI C A & Me d i c a r e 14,729 4 c) Em p l o y e r Be n e f i t Co n t r i b u t i o n s 38 , 4 0 6 42 , 7 2 4 40 , 9 7 4 4 3 , 6 5 3 43 , 6 0 2 29,855 5 SU B - T O T A L PE R S O N N E L SE R V I C E S 21 8 , 1 9 5 22 9 , 9 8 8 22 4 , 15 0 23 2 , 4 3 5 2 3 3 , 2 4 9 237,121 2. Co n t r a c t u a l Se r v i c e s : a) Of f i c e Le a s e & St o r a g e 40 , 2 2 1 42 , 0 8 1 42 , 7 3 3 4 3 , 3 9 2 4 3 , 0 0 6 44,054 6 b) Pr o f e s s i o n a l Se r v i c e s 13 , 1 9 6 12 , 5 0 0 15 , 2 8 1 12 , 5 0 0 7, 0 0 0 3,500 7 SU B - T O T A L CO N T R A C T U A L SE R V I C E S 53 , 4 1 7 54 , 5 8 1 58 , 0 1 4 55 , 8 9 2 50 , 0 0 6 47,554 3. Of f i c e & Ad m i n i s t r a t i o n : a) Of f i c e , Ge n e r a ! Su p p l i e s 4, 4 1 8 5, 7 5 0 4, 2 6 9 5, 7 5 0 5, 7 5 0 5,000 b) Te i e p h o n e 2, 1 2 7 2, 0 4 0 1, 9 5 4 2, 5 0 0 2, 5 0 0 2,500 8 c) Po s t a g e 5, 6 4 2 5, 0 0 0 3, 6 2 5 5, 0 0 0 5, 0 0 0 5,000 d) Pr i n t i n g , Pu b l i c a t i o n s , Ad v e r t i s i n g 9, 6 0 9 10 , 0 0 0 10 , 4 7 6 10 , 0 0 0 1 0 , 0 0 0 11,000 9 e) Ma i n t e n a n c e , Of f i c e Eq u i p m e n t 21 9 1, 0 0 0 1, 0 7 8 50 0 1, 2 0 0 1,200 f) Su b s c r i p t i o n s , Me m b e r s h i p s 1, 5 8 2 1, 7 5 0 1, 6 3 7 1, 7 5 0 1, 0 0 0 1,000 g) In s u r a n c e , Bo n d s 5, 5 5 3 6, 0 0 0 6, 3 0 0 6, 0 0 0 6, 0 0 0 6,500 10 h) Pu b l i c In f o r m a t i o n , Le g a l No t i c e s 78 6 1, 5 0 0 84 9 1, 5 0 0 1, 5 0 0 1,500 i) Me e t i n g Ex p e n s e s 3, 0 9 6 3, 1 0 0 3, 6 4 3 3, 1 0 0 3, 5 0 0 3,500 D MH e a g e 14 7 6 15 0 0 18 1 0 15 0 0 20 0 0 2000 k) Em p l o y e e Tr a i n i n g 0 40 0 12 40 0 40 0 400 SU S - T O T A L OF F I C E & AD M I N I S T R A T I O N 34 , 5 0 8 38 , 0 4 0 35 , 6 5 3 38 , 0 0 0 38 , 8 5 0 3 9 , 6 0 0 4. Ca p i t a l Ou t l a y : a) Fu r n i t u r e & Eq u i p m e n t 8, 8 0 5 1, 5 0 0 82 3 1, 5 0 0 1, 5 0 0 1,500 b) Co m p u t e r So f t w a r e & Ha r d w a r e 97 6 2, 0 0 0 1, 2 3 1 2, 0 0 0 2, 0 0 0 2,000 11 SU B - T O T A L CA P I T A L OU T L A Y 9, 7 8 1 3, 5 0 0 2, 0 5 4 3, 5 0 0 3, 5 0 0 3,500 20 0 9 20 1 0 20 1 0 20 1 1 20 1 1 Ac t u a l 2012 Footnote # Item - LMCD Report - CC Agenda - 05/09/2011 Ac t u a l Bu d g e t Ac t u a l Bu d g e t Pr o j e c t e d Budget See Appendix A 5. Le g a l : a) Le g a l Se r v i c e s 33 , 8 8 1 37 , 1 0 0 30 , 1 2 1 37 , 0 0 0 37 , 0 0 0 37,000 12 b) Pr o s e c u t i o n Se r v i c e s 54 , 1 9 5 47 , 0 0 0 45 , 2 3 3 47 , 0 0 0 4 7 , 0 0 0 4 7 , 0 0 0 13 c) He n n e p i n Co u n t y Ro o m & Bo a r d 63 6 50 0 0 75 0 75 0 750 SU B - T O T A L LE G A L 88 , 7 1 2 84 , 6 0 0 75 , 3 5 4 84 , 7 5 0 8 4 , 7 5 0 84,750 6. Co n t r a c t Se r v i c e s / S t u d i e s : a) Bo a t Co u n t & Us e r At t i t u d e Su r v e y s 0 0 0 0 0 0 b) Au d i t 5, 2 0 0 6, 4 4 0 6, 4 4 0 6, 6 5 1 6, 6 5 1 6,850 c) Ac c e s s / C h a n n e ! Si g n a g e 0 0 0 0 0 0 SU B - T O T A L CO N T R A C T SE R V I C E S / S T U D I E S 5, 2 0 0 6, 4 4 0 6, 4 4 0 6, 6 5 1 6, 6 5 1 6,850 7. Ad m i n i s t r a t i o n Re s e r v e FU n d 10 , 0 0 0 5, 0 0 0 0 0 0 0 8. Co n t i n g e n c y 6, 3 8 6 5, 0 0 0 4, 6 2 5 5, 0 0 0 5, 0 0 0 5,000 TO T A L AD M I N I S T R A T I O N 42 6 , 1 9 9 42 7 , 1 4 9 40 6 , 2 9 0 42 6 , 2 2 8 42 2 , 0 0 6 424,375 AQ U A T I C IN V A S I V E SP E C I E S (A I S ) MA N A G E M E N T 1. Eu r a s i a n Wa t e r m i l f o i l (E W M ) Pr o g r a m a} Sa l a r i e s & Em p l o y e r Ta x e s / I n s u r a n c e 30 , 1 9 2 37 , 0 0 0 31 , 2 9 8 29 , 7 2 1 2 9 , 7 2 1 32,133 14 b) Tr u c k i n g Co n t r a c t 23 , 7 6 0 22 , 0 0 0 19 , 8 4 2 20 , 0 0 0 2 0 , 0 0 0 20,000 c) Ad m i n i s t r a t i v e 5, 3 2 8 3, 0 0 C 3, 3 8 0 2, 5 0 0 2, 5 0 0 2,500 d) Op e r a t i o n a l Su p p l i e s 18 , 8 0 3 22 , 0 0 0 25 , 6 3 7 18 , 0 0 0 1 8 , 0 0 0 18,000 e) Co n t r a c t Se r v i c e s 22 , 0 0 0 24 , 0 0 0 22 , 0 0 0 21 , 0 0 0 2 1 , 0 0 0 21,000 SU B - T O T A L W E E D HA R V E S T I N G OP . EX P . 10 0 , 0 8 3 10 8 , 0 0 0 10 2 , 1 5 7 91 , 2 2 1 91 , 2 2 1 93,633 2. EW M Eq u i p m e n t Re p l a c e m e n t 0 0 0 0 0 0 SU B - T O T A L EW M HA R V E S T ! N G PR O G R A M 10 0 , 0 8 3 10 8 , 0 0 0 10 2 , 1 5 7 91 , 2 2 1 91 , 2 2 1 93,633 3. AI S Ma n a g e m e n t Re s e r v e Fu n d 0 0 0 0 0 0 4. He r b i c i d e Tr e a t m e n t Pr o g r a m 0 0 0 0 0 0 15 5. A1 S Pr e v e n t i o n & Ma n a g e m e n t Pr o g r a m s 27 , 2 4 4 30 , 0 0 0 31 , 6 9 3 30 , 0 0 0 30 , 0 0 0 3 0 , 0 0 0 16 TO T A L AI S MA N A G E M E N T 12 7 , 3 2 7 13 8 , 0 0 0 13 3 ; 8 5 0 12 1 , 2 2 1 12 1 , 2 2 1 123,633 TO T A L DI S B U R S E M E N T S 55 3 , 5 2 6 56 5 , 1 4 9 54 0 , 1 4 0 54 7 , 4 4 9 54 3 , 2 2 7 548,008 Item - LMCD Report - CC Agenda - 05/09/2011 Tr a n s f e r fr o m Ad m i n i s t r a t i o n Re s e r v e F u n d (F o o t n o t e #1 ) Ot h e r Pu b l i c Ag e n c i e s (F o o t n o t e #2 ) Sa l a r i e s (F o o t n o t e #3 ) Ex e c u t i v e Di r e c t o r La k e Mi n n e t o n k a Co n s e r v a t i o n D i s t r i c t (L M C D ) Dr a f t 20 1 2 LM C D Bu d g e t Ap p e n d i x A A $2 0 , 0 0 0 re s e r v e fu n d tr a n s f e r ha s be e n bu d g e t e d fo r 20 1 2 . Fu r t h e r an a l y s i s o f th i s re s e r v e fu n d ba l a n c e is de t a H e d on pa g e 3. It is an t i c i p a t e d th a t th e MN DN R wi l l fu n d th e LM C D wi t h a gr a n t o f $3 2 , 8 0 0 fo r th e 20 1 2 EW M Ha r v e s t i n g Pr o g r a m . Ad m i n i s t r a t i v e Te c h n i c i a n (a l s o se r v e s as EW M Pr o j e c t Ma n a g e r ) Le s s 1 pa y pe r i o d fo r EW M Pr o j e c t Ma n a g e r 20 1 2 es t i m a t e d ac t u a l $7 6 , 6 9 4 . 8 6 n $5 3 , 7 7 9 . 9 0 n -$ 2 , 2 4 0 . 8 3 $4 6 , 1 9 6 . 8 0 (* ) $1 3 , 7 2 8 . 0 0 Ad m i n i s t r a t i v e As s i s t a n t / C o d e En f o r c e m e n t Ad m i n i s t r a t i v e Cl e r k (p a r t - t i m e ) Se a s o n a l Co d e En f o r c e m e n t (p a r t - t i m e ) 20 1 2 Sa l a r y / H o u r l y Ad j u s t m e n t s (1 . 5 % ) $1 , 5 0 0 . 0 0 $2 , 8 7 8 . 4 9 $1 9 2 , 5 3 7 . 2 2 (* ) Sa l a r i e s wi l l be gr o s s e d up to pa y fo r lo n g - t e r m di s a b i l i t y in s u r a n c e fo r fu l l - t i m e LM C D em p l o y e e s F J. C . A . & Me d i c a r e (F o o t n o t e #4 ) To t a l Sa l a r i e s - - in c l u d i n g EW M Pr o j e c t Ma n a g e m e n t (7 . 6 5 % ) Le s s 1 pa y pe r i o d fo r EW M Pr o j e c t Ma n a g e r Em p l o y e r Be n e f i t Co n t r i b u t i o n s (F o o t n o t e #5 ) P . E . R A (7 . 5 0 % ) NC P E R S Li f e In s u r a n c e Me d i c a l & De n t a l In s u r a n c e Of f i c e Le a s e & St o r a g e (F o o t n o t e #6 ) Pr o f e s s i o n a l Se r v i c e s (F o o t n o t e #7 ) Co n t r a c t e d Pa y r o l l & Ta x e s Co n t r a c t e d Bo o k k e e p i n g Co n s u l t i n g Mo n t h l y Ra t e $3 , 6 4 4 . 8 6 $3 , 7 2 3 . 8 1 Mo n t h s $1 4 , 9 0 0 . 5 2 -$ 1 7 1 . 4 2 $1 4 , 7 2 9 . 1 0 $1 4 , 4 9 5 . 8 5 $5 7 6 0 0 $1 4 , 7 8 3 . 0 4 $2 9 , 8 5 4 . 8 9 8 $2 9 , 1 5 8 . 8 8 4 $1 4 , 8 9 5 . 2 4 Pa g e 1 $4 4 , 0 5 4 . 1 2 $1 , 6 0 0 0 0 $1 , 9 0 0 . 0 0 $3 , 5 0 0 . 0 0 Item - LMCD Report - CC Agenda - 05/09/2011 T e l e p h o n e (F o o t n o t e #8 ) Ow e s t Ce l l Ph o n e Pr i n t i n g , Pu b l i c a t i o n s , & Ad v e r t i s i n g (F o o t n o t e #9 ) In s u r a n c e , B o n d s (F o o t n o t e #1 0 ) C o m p u t e r So f t w a r e & Ha r d w a r e (F o o t n o t e #1 1 ) Le g a l Se r v i c e s (F o o t n o t e #1 2 ) Pr o s e c u t i o n Se r v i c e s (F o o t n o t e #1 3 ) EW M Sa l a r i e s & E m p l o y e r Ta x e s ! In s u r a n c e (F o o t n o t e #1 4 ) Sa l a r i e s F. 1 . C . A . & Me d i c a r e In s u r a n c e (A u t o & Wo r k e r s Ca m p . ) H e r b i c i d e Tr e a t m e n t Pr o g r a m (F o o t n o t e #1 5 ) AI S Pr e v e n t i o n & M a n a g e m e n t Pr o g r a m s (F o o t n o t e #1 6 ) $1 , 9 8 0 . 0 0 $5 2 0 . 0 0 $2 , 5 0 0 . 0 0 $1 1 , 0 0 0 ha s be e n bu d g e t e d fo r tw o LV l C D Ne w s l e t t e r s , th e re - p r i n t i n g o f th e Su m m e r an d Wi n t e r Ru l e s br o c h u r e s , an d ot h e r LM C D li t e r a t u r e . $6 , 5 0 0 ha s be e n bu d g e t e d wi t h th e Le a g u e o f Mi n n e s o t a Ci t i e s fo r in s u r a n c e fo r th e LM C D . $2 , 0 0 0 ha s be e n bu d g e t e d fo r in f o r m a t i o n te c h n o l o g y , ha r d w a r e , an d so f t w a r e up d a t e s . $3 7 , 0 0 0 ha s be e n bu d g e t e d fo r le g a l se r v i c e s , wh i c h wi l l be pa r t i a l l y of f - s e t by ch a r g i n g ex p e n s e s ba c k to ap p l i c a n t s . $4 7 , 0 0 0 ha s be e n bu d g e t e d fo r pr o s e c u t i o n se r v i c e s . Th e s e ex p e n s e s wi l l be of f s e t by pr o j e c t e d $5 4 , 0 0 0 of co u r t fi n e s (s e e li n e it e m ~!c ) . $2 7 , 4 6 0 . 7 8 $1 . 6 7 2 . 0 0 $3 , 0 0 0 . 0 0 $3 2 , 1 3 2 . 7 8 No fu n d i n g ha s be e n bu d g e t e d fo r a co o r d i n a t e d he r b i c i d e tr e a t m e n t pr o j e c t on Ca r m a n s , Gr a y s , and Phelps Bays. This is th e fi n a l ye a r o f a fi v e - y e a r pi l o t pr o j e c t th a t is ou t l i n e d in a La k e Ve g e t a t i o n Ma n a g e m e n t Pl a n (LVMP) for Lake Mi n n e t o n k a . An y fu n d i n g in 20 1 2 , if ap p r o v e d , wi l l co m e fr o m th e Sa v e th e La k e Fu n d . Th i s li n e - i t e m wi l l fo c u s on co m p r e h e n s i v e pu b l i c ac c e s s in s p e c t i o n s of wa t e r c r a f t to ma n a g e th e spread of zebra mussels fr o m La k e Mi n n e t o n k a an d pr e v e n t th e in t r o d u c t i o n ot h e r aq u a t i c in v a s i v e sp e c i e s (A I S ) . A $3 0 , 0 0 0 levy to the 14 LMCD me m b e r ci t i e s ha s be e n bu d g e t e d in 20 1 2 , wi t h ad d i t i o n a l fu n d s mo s t li k e l y pl a n n e d fr o m th e LMCD Save the Lake Fund. Ot h e r po t e n t i a l fu n d i n g so u r c e s in c l u d e a Pr e v e n t i o n Gr a n t fr o m th e MN DN R , th e MC W D , th e Lake Minnetonka As s o c i a t i o n , an d ot h e r un d e t e r m i n e d or g a n i z a t i o n s . Pa g e 2 Item - LMCD Report - CC Agenda - 05/09/2011 RE S E R V E FU N D AN A L Y S I S : 20 1 1 12 / 3 1 / 1 0 Ba l a n c e De s i g n a t e d Ex p e n s e - Mg m t Pl a n De s i g n a t e d Ex p e n s e - Z. M . !n s p e c t i o n s Re s e r v e Fu n d Co n t r i b u t i o n Tr a n s f e r f r o m Re s e r v e Fu n d Tr a n s f e r to Eq u i p . Re p ! . Fu n d Pr o j e c t e d 12 / 3 1 1 1 1 Ba l a n c e 20 1 2 Pr o j e c t e d 12 1 3 1 / 1 1 Ba l a n c e De s i g n a t e d Ex p e n s e - Mg m t Pl a n Re s e r v e Fu n d Co n t r i b u t i o n Tr a n s f e r fr o m Re s e r v e Fu n d Tr a n s f e r to Eq u i p . Re p L Fu n d Pr o j e c t e d 12 / 3 1 / 1 2 Ba l a n c e Pr o j e c t e d % of 20 1 1 An n u a l Bu d g e t Ad m i n i s t r a t i o n $2 2 4 , 6 1 4 $0 $0 $ 0 ($ 1 0 , 0 0 0 ) $0 $2 1 4 , 6 1 4 $2 1 4 , 6 1 4 $ 0 $0 ($ 2 0 , 0 0 0 ) ($ 2 5 , 0 0 0 ) $1 6 9 , 6 1 4 39 . 8 % AI S Ma n a g e m e n t 33 . 2 % Pa g e 3 $4 6 , 7 4 1 $0 $ 0 $ 0 ($ 6 , 5 0 0 ) $ 0 $4 0 , 2 4 1 $4 0 , 2 4 1 $ 0 $0 $ 0 $ 0 $4 0 , 2 4 1 EW M Eq u i p m e n t Re p l a c e m e n t $79,897 $0 $0 $0 $0 $0 $79,897 $79,897 $0 $0 $0 $25,000 $104,897 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Date Application Received: 03/17/2011 Date Application Considered as Complete: 03/30/2011 50-Day Review Period Expires: 05/30/2011 REQUEST FOR COUNCIL ACTION Department Approval: IA 4 UAdministrator Approval: Name: Melanie Curtis IV~ Title: Planning & Zoning Coordinator Item Description: Date: 4 May 2011 Item No. Agenda Section: #11-3502 -Volunteers of America National Services aka VOA Orono Woods Senior Living 2040 Wayzata Blvd W -Request to Amend the PUD No 28 Agreement regarding signage Zoning District: RPUD List of Exhibits: Exhibit A. Exhibit B. Exhibit C. Draft Amendment No 1 to PUD No 2B Agreement Council Memo dated 042011 Draft Council Minutes from 042511 Application Summary: On April 25, 2011 the Council held a public hearing to review the applicant's request for an amendment to the 2001 PUD No 2B Agreement for a re-zoning and 62-unit senior living facility which included specific signage requirements. The amendment would allow one new ground/monument sign along Wayzata Boulevard and a wall sign on the building. The applicant is requesting to re-face the existing eastern(Brown Road) entrance monument sign, remove the existing western entrance monument sign and replace with a new, 48-square foot monument sign along Wayzata Boulevard, and install a 33-square foot wall sign under the clock. Planning Staff Recommendation The changes to the Agreement requested are not variances to the Code as the property is zoned RPUD. Staff recommends adoption of the Draft Amendment as proposed. The applicant will be submitting a revised sign application which meets the monument sign Code requirements upon approval of the Amendment. COUNCIL ACTION REQUESTED The Council may approve, amend or deny the attached Draft Amendment. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AMENDMENT NUMBER 1 TO PLANNED UNIT DEVELOPMENT NO. 2B AGREEMENT FOR THIS AGREEMENT made and entered in and between the City of Orono, a municipal "",nnr Minnesota (hereinafter called "City"); and Volu "Developer"). WITNESSETH: WHEREAS, in 2001 Orono Senior Housing LLC originally developed the Property. The Original November 30, 2001, (hereinafter called' Apartments as a Planned Unit Ue'vell( )pnlen 2B Agreement. The Agreement was December 4, 2001 as Document No. WHEREAS, the Developer (hereinafter "Amendment No.1") i the building; and ,..,..-_-::-:-_,20 __ , by State of nafter the inal Developer") r""mAnt dated Orono Woods ,,,,,,rI'l! 'In set forth in the PUD No. nty Recorder's Office on PUD No. 2B Agreement ument sign and install a wall sign on WHEREAS, the City accepted public comments, 25, 2011 held a public hearing regarding the request, rAc",rr,m.'nrl"ti"n" of City staff, and voted 5-0 to approve the request; premises, and of the mutual promises and as follows: Property description for Amendment No.1 is the same as that I ues to be zoned as a Planned Unit Development under the nance with underlying RPUD zoning. 3. and signage permitted by Amendment No.1 shall be an existing eastern (Brown Road) monument sign to be re-faced; one new, 48-square foot monument sign along the south line (Wayzata Boulevard); and a new 33-square foot building wall sign under the clock. The ng and new signage may be re-faced in the future consistent with the existing, approved dimensions. Internal traffic control signage consistent with the PUD No, 2B Agreement shall continue to be permitted. Page 1 of3 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] 4. Compliance: The obligations of compliance in the PUD No. 2B Agreement are extended to include this Amendment No.1. 5. Binding Effect: The binding effect of the PUD No. 2B Agreement is extended to include this Amendment No.1. 6. Notices: The notice provisions of the PUD N are extended to include current ownership: this Amendment No.1. The notice to Developer is hereby Notice to Developer Ron Patterson, Senior Vice President Volunteers of America National Services 7530 Market Place Drive Eden Prairie, MN 55344-3636 7. Incorporation by Reference: contracts for the improvements in the PUD No. 2B Agreement and for this are made part of this Amendment No.1. 8. Disclaimer by City: Amendment NO.1. 9. '''''l1p.nt is extended to this and Indemnification of the the PUD No. 2B Agreement is terms of this Amendment No.1 will first control its of the PUD No. 2B Agreement. These two difference or ambiguity between them and other and Developer have caused this Amendment No.1 to be on the day and year first above written. CITY OF ORONO BY: ~~~----------------- Its Mayor BY: --~~~~~---------------Its City Clerk Page 2 of3 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of -,-----,-",---=-_;-- 2011 by Lili Tod McMillan and by Linda S. Vee respectively the Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation, on behalf of the and pursuant to the authority granted by its City Council. Reviewed for Admilnistr"tirll acknowledged before me this ___ day of _____ _ _____________ , its _______ _ Notary Public Page 3 of3 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Date Application Received: 03/17/2011 Date Application Considered as Complete: 03/30/2011 GO-Day Review Period Expires: 05/30/2011 REQUEST FOR COUNCIL ACTION Department Approval: II A fl ,Administrator Approval: Name: Melanie Curtis VV"V Title: Planning & Zoning Coordinator Item Description: Date: 20 April 2011 Item No. 8"' Agenda Section: #11-3502 -Volunteers of America National Services aka VOA Orono Woods Senior Living 2040 Wayzata Blvd W -Amend PUD No 2B Agreement Regarding Signage -PUBLIC HEARING Zoning District: RPUD List of Exhibits: Exhibit A. Exhibit B. Exhibit C. Exhibit D. Exhibit E. Exhibit F. Exhibit G. Exhibit H. Exhibit I. Exhibit J. Exhibit K. PUD Amendment Application Sign Permit Application Site Plan Proposed Signs Excerpt from PUD No 2B Agreement regarding Signage PUD No 2B Agreement Exhibit G -Sign age Code Section 78-1455(11) Monument Signs Affidavit of Publication Certificate of Mailing Property Owner List Plat Map Application Summary: In January of 2011 Volunteers of America (VOA) made an application to re-face existing signage and install a new ground sign along Wayzata Boulevard and a new wall sign under the tower clock at the Orono Woods Senior Living property. In 2001, the property was rezoned from RR-IB to RPUD and a 52-unit senior living facility was constructed. The sign age allowed for the site is governed by the PUD agreement; a monument sign at each entrance, traffic control signs, but no wall signage was allowed. Only re-facing of existing signage is permitted without amending the agreement. Staff denied portions ofVOA's sign permit application regarding new signs and provided options to resolve their need for additional sign age. In March, VOA made an application to amend the existing PUD No2B Agreement to allow one new ground/monument sign and install a sign on the building. This change in allowed signage is not a variance as the site is a PUD. VOA is requesting to re-face the existing eastern(Brown Road) entrance monument sign, remove the existing western entrance monument sign and replace with a new, 48-square foot monument sign along Wayzata Boulevard, and install a 33-square foot wall sign under the clock. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Planning Staff Recommendation #11-3502 21 April 2011 Page 2 012 Staff feels the changes to the agreement are reasonable and the signage proposed fits within the sizes and locations allowed within the code for B-1, B-2, B-4 and B-6 PUD zoning districts. There is no signage standard for the RPUD district. Staff recommends approval of the request to amend PUD No 28 Agreement to allow a new monument sign along Wayzata Boulevard and a new wall sign per VOA's request. Staff would further recommend applying the current monument sign standards to the new monument sign [Code Section 78- 1466(11)]. This would include some modifications to the monument sign as proposed. COUNCIL ACTION REQUESTED The Council should open the public hearing and hear comments from the public and from the applicant. Following this, the Council should provide direction to staff to regarding the requested amendment to PUD No 28 Agreement to allow signage changes as proposed by VOA. If Council chooses to approve the request, an amendment to the Agreement would be brought to Council for approval at the next meeting. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Application# /1-(Jt;;d"?- Date Received~-/7---1' Amount Paid '7-&'0 CITY OF ORONO CONDITIONAL USE PERMIT and OTHER LAND USE APPLICATION PROPERTY LOCATION Site Address ..20 Yt.:) .IdA.,IZ/)'r"/iJ BOUt.,,;-//A1!?,o "v8'::;;; Type of Application to be Filed ,t)/YiCNOm£7dr Td V·hi? poD Property Identification Number (P.I.D.) ____________ _ APPLICANT /, Name m~..K. ;s?.4IC/-I-,E'"" ,4-[);!: '::";I?~.J· 1/J1~-·F/ //1-C Phone (helll"Yc) (i,;/z, 7f<7 1S;;'9 Phone(work) ;1":iG:kle!<2l2;,· ,;;9 :;: Address I¢;'D 11$"t.. At/dr --e7,? City /11Ji};P~E(-1IP 5'"5-.34'7 OWNER (if different than applicant) Name vat-vp tee-fie of /f11/7,:'::?e,,:;.A· A/.4·T7r ... h4-L-. ,:;:;elulk:2S Phone (home) Phone (work) "'I-s-z, ""1f>:;S, "!ZH (t'lM'/TIK-/( \ Address 2"-:3/'2 dJ'J-,t;iK<f-r8-P;? City El).,;,-Z/ ~IIZ./'-Zip :5"'5-"?ij '. ocr.>., Pd3"12F-'/ Date Property Acquired (month/year) . I (do) (do not) also own the adjacent parcels of land. FEES -CONDITIONAL USE PERMITS - ___ $700.00 Residential Accessory Use ___ $700.00 Institutional (church, school, etc.) ___ $700.00 Guest House/Guest Apartments $700.00 Duplex ---$700.00 Commercial/Industrial Use ___ $700.00 Land Alteration Permit __ Grading and filling -designated wetland or floodplain J- __ Grading and filling -501 cu. yd, or more __ Grading, seawall, retaining walls within 75' of lakeshore ___ $350,00 Renewal Fee (IF no change from original application) ___ After-the-Fact Fee -Double Current Application Fee OTHER APPLICATIONS ___ $700,00 Commercial Site Plan Review, PLUS consultant fees ___ Commercial Site Plan Review Escrow, $10,000 minimum ___ $200,00 Easement Vacation, with SubdiviSion Application ___ $700,00 Easement Vacation without Subdivision Application $700,00 Rezoning -.c--$700,00 Comprehensive Plan Amendment $100,00 Appeals ---$700,00 Zoning Code Amendment ___ RPUD / PUD / PRD / PID -see Fee Schedule ___ Other -see Fee Schedule plus $700 Escrow CUP and Other Land Use Applications Last Updated: November 19, 2010 RECEIVED APR - 5 2011 CITYEDF ORONO #3502 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] REQUIRED SUBMITTALS 1. 1- 2. t' 3. ,/ 4. I/~~' 5. \"., 6. l-"" 7. v/ ,/ 8. 9. r' Completed Application Form. Describe request in detail. ._ ,I.' Certified Property Owners List of owners within 350' of the subject property, labels and plat -; ,,,' ',yf, map. List, labels and map may be obtained from Hennepin County Department of Finance, .. ') ~ ~ Government Center, A-603 300 South 6th Street, Minneapolis, telephone 612-348-591 0). 6>"~ . Ir~' Certificate of Survey (signed by a licensed surveyor) -refer to handout for survey information. Attach legal description to application if not included on required survey. Topographic survey (existing and proposed contours) if land alterations involve changes in elevation (grades). List of the legal names (include marital status) of all persons with an interest in the property. This would include name(s) of applican~s) if not current owner(s). Construction plan, if applicable (see staff for requirements). As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. YOU ARE REQUIRED TO SUPPLY 3 COPIES OF LARGE DOCUMENTS AND 1 COPY FOR REPRODUCTION (11" X 17" OR SMALLER) FOR ALL DOCUMENTS SUBMITTED. (Staff will require scaled drawings of all documents, plans, etc. to be submitted.) The Applicant and Property Owner must sign this application. Please remember that your application is not complete if the above information has not been included. APPLICANT'S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Zoning Administrator, agrees to pay additional fees (staff time not covered by original fee payment) and/or unusual expenses incurred in review of this application, and certifies that the information supplied is true and correct to the best of his/her knowledge. /? ./ Applicant's signature / £~, L>;~,,~ d' /' /h',I')/:?k., ;2. IZp/c'~':-::~'"'''' OWNER'S SIGNATURE The owner hereby acknowledges and agrees to this application and further authorized reasonable entry onto the property by City staff, consultants, agents, commission members, and Council members for purposes of investigation and verification of this request. Owner's signature ~ a~-/,/ Date t!J3iJS/z;If V P /1J1/t#fl'ft'/t. • Applicant must have all submittals into the City offices 25 days before the Planning Commission Meeting. Planning Commission Meetings are held on the third Monday of each month. Applicants must be present at all scheduled review meetings of the Planning Commission and Council. If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend in your place and advise the Building & Zoning Office of this change prior to the meeting. CUP and Other Land Use Applications Last Updated: November 19, 2010 9 RECEIVED APR - 5 2011 CITY OF ORONO #3502 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] ~ 0 @ ~ TWIN CITIES SIGN IMAGES, INC, ~\7LlIMAG:E~ March 18, 2011 SUBJECT: Request to amend the existing PUD agreement as it relates to exterior sign equipment LOCATION: ORONO WOODS 2040 Wayzata Boulevard West Orono, MN 55356 OWNER: Volunteers of America National Services 7530 Market Place Drive Eden Prairie, MN 55344 Agent of Record: Sign Images, Inc. 17420 113\h Avenue North Suite E Maple Grove, MN 55369 Contact: Deb Perry (952) 983-4243 dperry@voa.org Contact: Mark R. Raiche (763) 428-1599 markr@signimages.com Please accept our request to review and amend the existing PUD agreement for the property as is relates to allowable exterior sign eqUipment as follows SIGN TYPE A1) Abandon the existing 25 5q.Ft. single sided non-illuminated monument sign display at the west driveway entrance to property off Wayzata Boulevard. SIGN TYPE A2) Re-face the existing 25 5q.Ft. single sided non-illuminated monument sign display at the east driveway entrance off Brown Road (New Sign Layout Attached With Sign Permit Application) SIGN TYPE B) Add new logo style, non-illuminated letter set on Clock Tower wall to read "ORONO WOODS / SENIOR LIVING" SIGN TYPE C) Add new Internally Illuminate, Single Face 48 Sq. Ft. low profile monument sign display installed in grass area facing Wayzata Boulevard. Monument sign display to meet City of Orono sign criteria as it relates to size and setback requirements. This monument sign display is to replace Sign Type A1 We would like to thanks you for your consideration in this matter. Please feel free to contact me to discuss this request in furthe~ defu;1. ' / Thanks, ,.' / /! / / / ~/~ptJ~L ~<R. Raiche President Encl. / sks RECEIVED APR - 5 2011 CITY OF ORONO #3502 morkr@slgnimoges,com • customerservlce@signimoges,com 17420 113th Avenue North. Suite E • Maple Grove. MN 55369. (763) 428-1599. (Fax) 428-1597 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] City of Orono 2750 Kelley Park~lay Orono MN 55356 Receipt No: 3.004311 lloiunteers of America Plarming and Zoning 11-3502 PUD Amendment 101-34420 Cond Use-Variance-Dev Fees Total: Check Check No, 24366 Payo,', Volunteers of America Total Applied, Change Te~dered: 952-249-4600 Apr 05, 2011 700.00 700.00 =====:======= 700,00 700.00 _____ ~.~. __ .w_.~ .00 ::::.-========= 04/05111 OB,11RM Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] ~ 0 @ ~ TWIN CITIES SIGN IMAGES, INC ~~L7IMAGES March 18, 2011 City of Orono Planning Department 2750 Kelly Parkway Orono, MN 55356 RE: Sign permit application for VOA ORONO WOODS Senior Living VOA Orono Woods Senior Living 2040 West Wayzata Blvd. Orono,MN SI Job #: 8054VOA Planning & Bnilding Services, Please find enclosed sign permit applications, & drawings for: • Remove 1 existing 25 Sq. Ft SfF monument display (Al) (West Driveway) • Reface 1 existing 25 Sq. Ft. SfF monument display (A2) ( East Driveway) • Install 1 new 48 Sq. Ft. SfF illuminated monument sign display (C) in grass area facing Wayzata Blvd. • Installation of a new set of "ORONO WOODS Senior Living" logo letters (B) mounted on clock tower wall • Please see prints attached showing sign layout, Sizing, location and colors. Please review and process the paperwork at your earliest convenience and advise permit fee totals. Call with any questions. Encl. #3502 marl<r@signimages,com • customerservice@signimages,com 17420 11 3th Avenue North • Suite E • Maple Grove, MN 55369. [763) 428,1599. [Fax) 428,1597 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] City of Orono Sign Permit Application Street Address: 2750 Kelley Parkway Orono, MN 55356 Permit # Date Received: Total Fee: Staff : Main: 952-249-4600 Comments: fax: 952-249-4616 Mailing Address: P.O. Box 66 Crystal Bay, MN 55323-0066 This application form must be completed in full and all required information must be submitted. Incomplete applications will be returned. (Please print) GENERAL INFORMATION: Site Address: O/Zop..)O Cd.ootl5 2".o¥L> b,1A;<:y.l4-'n'I 8LI.a2 _ tUt!¢l CONTRACTOR I APPLICANT INFORMATION: Name: .s ;,c.J //3f 4--c-~$, /.elc;.. State License # > Phone (Office): Mailing Address: Email: Contact Person PROPERTY OWNER INFORMATION: Name: Veh.V,ure-as;. "r Phone (home): Address: 7sp,/) /.J?.-HI!, ... i¥J0~r~· ~A-="'::..:A::::=.".,&,:---,~=",~",{er,,--_~~=-.L..t:.==--""7,<..L;"""''----=",-,~?-__ Email: dj2eJ?;?ya VCl;7 • t:;r:J PROJECT INFORMATION' 1. Work Intended 2. Proposed Sign" B 3. Proposed Sign. (3,., ...J 4, Signs to be Removed: 1P4-,,'" L.i?T't1i!12S . I ,,,, '" v "" el), :$16 I lr1 Sign Installation Sign Face Length: 13 Sign Face Length: /2--' Number of Signs: [l Temporary Sign (flat fee) Sign Face Width: :Z' 5' ' Sign Face Width: 4' Square Footage: 2S-J Sign Alternation I Total Square Footage: 3 ... '" Total Square Footage: ~A Face Change Top of Sign to Grade: '3", Top of Sign to Grade: 7 :!;,{ tS.J TYFE A-I Distance from bottom of Sign to Distance from bottom of Sign to Grade: 5::2.,5-Grade: ~ ,!2S-;Ii s) ,: ~ F,ttc£ d/~ ry Ae /;H' :51 JkJ.t..&' Materials: Materials: tJ t> IJ3 -I "-L-tJ 1M. ~f).ld [lWood [lWood [l Plastic .iIJ Plastic ;SIC)) Typg .&t:. If'] Metal [tMetal I 1 Other [lOther -:::;1 Gt..l "('I PG R 2.. 1'17 -,clf)cE [l N/A II N/A 122·pA-t-G' I-A'S fr ';$16H.J TY Pff t3 Illumination: Illumination: I 1 External f'Jpjj [l External 6/ F MlJ.u, la j) IL1 /I/JJ) I llnternal ~ Internal [ llndirect 1,--,-1)1"1, [ llndirect )lA tJiJ j) fI/\ (3J.JT S jC...J S ,tMJ TyPtFt!'--I 1 Other I 1 Other If] N/A [l N/A f:)1$PJl-V /JtJ/) tJ 1}L-1Ji? ~.:>.C!)D 1111-'-"';;-&J;,;.;bo. <90 j/tI-&/JE S"PD. t:>f) PLEASE NOTE: A Minnesota State Electrical Permit is required if electrical work is proposed. I Estimated Cost: (All work is to be done per UBC) $ I ~ Jl)CJ(j ,po * Minimum permit fee = $35,00 #3502 \ Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]REQUIRED SUBMITTALS: 1. Drawing of proposed sign(s), including all of the following: J.I§";enSiOn(S) of Sign ~rMessage/Content of P[9posed Sign(s) ~1'5{ructural Drawings (including footings) Soc. 78·1466. (8) Temporary signs. 2. Sketch (or survey) of the site, including all of the following: kl North Direction & Scale J-1'Cocation of Structure(s) on the Lot (and Dimensions) .k'rSt,r.aetName(s) ~H-;t(mouotof Road Frontage IJPIll'cement of Proposed Sign(s) -'[ I E~isting Sign Inventory ,./(Location and Size of Existing Signs) a. There shall be no more than four temporary business signs issued per calendar year, and for a period of not more than ten days per time or of the duration of the event promoted by the sign message, whichever is less. The sign (including banners or balloons), sign supports or portable stand shall be removed from public view at the end of the period. Total area of the sign shall not exceed 32 square feet per surface (64 square feet total signage allowed for two-sided portable sign). Advertising balloons are not subject to area restrictions but must meet all applicable federal and state standards. b. There shall be no more than one temporary sign in any required yard area, and, if separate multiple signs are proposed, the total area of the signs shall not exceed 32 square feet. Temporary business signs require a building permit from the city. No such permit shall be issued by the city if a conditional use permit under section 78~1467(1)c has been issued to a residential property. No temporary sign shall be allowed in residential zones unless permitted as election or sale signs under this section. Multitenant buildings shall be considered as a single property for purposes of subsection (8) of this section; and the use of the Single temporary business sign by tenants on the property shall be the responsibility of the property owner or deSignated manager, who shall endorse in writing all applications for sign permits. c. The owner or manager of the sign and the owner of the property shall be equally responsible for the proper location, maintenance and removal of the sign. All temporary signs shall be located on a property so that they do not impede safety by obstructing vision of pedestrians or motor vehicle operators. Sec. 78~1468. Signs in B and I districts. Within the B and I districts, wall and monument signs are permitted subject to the following regulations: (1) 8-1, B-2 and B~4: size. WIthin the B~1, B·2 and B~4 districts, the aggregate square footage of sign space per lot shall not exceed the sum of one square foot for each front foot of building, plus one square foot for each front foot of lot not occupIed by a building. No individual Sign shall exceed 50 square feet. (2) B~3: size. Within the B~3 district, the aggregate square footage of sign space per lot shall not exceed the sum of four square feet per front foot of building, plus one square foot per front foot of property not occupied by a building. No individual sign surface shall exceed 100 square feet. (3) I: size. Within any I district, the aggregate square footage of sign space per lot shall not exceed the sum of four square feet per front foot of building, plus one square foot per front foot of property not occupied by a building. No individual sign surface shall exceed 100 square feet. (4) 8~1, B~2 and B~4: height Within the B~1, B~2 and BA districts, no sign shall extend in height more than two feet above the highest outside wall or parapet of any principal building, nor shall any sign be located closer than ten feet from any property line; except that any sign over ten square feet may project two feet into any required yard area from the principal building. (5) B~3 and I: height. Within any B~3 or I district, no sign shall extend in height more than six feet in height above the highest outside wall or parapet of any principal building. No sign shall be located closer than ten feet from any property line, except that any sign exceeding ten square feet may project only two feet into the yard area from any building. (Code 1984. & 10.61'(3); Ord. NO.6 3rd series. ~& 2, 4-26-2004) PLEASE NOTE: This is only an application. Do not erect the sign until you have received the permit. A double fee will be charged for any sign erected prior to obtaining a permit. APPLICANT I OWNER ACKNOWLEDGEMENT: o Agree to provide all information required or requested by the Building Department. that the work will be done in conformance with the Ordinances and Codes of the City of Orono and with the State Building Code and the work will be in accordance with the approved plan. o Certify that the information supplied is true and correct to the best of his/her knowledge. The applicant and owner recognize that they are solely responsible for submitting a complete application being aware that upon failure to do so, the staff has no alternative but to reject it until it is complete or to recommend the request for denial of the request regardless of its potential merit. • Some or all of the information that you are asked to provide on this application is classified by State law as either private or confidential. Private data is information which ,generally cannot be given to the public but can be given to the subject of the data. Confidential data is information which genel)illfy car;ll1ot be given to either the public or the subject of the data. Our purpose and intended use of this information is to annually uppate our recordJ>pnd records of other governmental agencies required by law. If au refuse to su I the information. t{e a lea inn .. e issued. Applicant's Signature: Applicant's Signature: --7"~~~eL.'L.&::;<:i:.~--.----Date: Date: Owner's Signature: Owner's Signature: --cc~1f-;,="""'7L------------Date: ------,.L------------Date: ___ -LI_'· _____________ Date: c:> '/)/ Building Staff Approval: Zoning Staff Approval: _________________ Date: Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Council Exhibit C r) I IS ae ,."...,.., . ID....,~, 20 '-. '-'.-.. -., -"-" TYPICAL 10-12 FOOT GHT POLES DECKj~~C~ 62.00 ~~C:i~R~~36.00 Ci WAY72.67 DO NOT ENTER" SIGNS / / .. _ .. _ .. -... _ .. _ .. _ .. -.. _ .. L .. '! .. DRIVEWAY / 'It / & . b . .~ / s . ~ / / / / STEPS, LANDING AND RAILING·' / AS NEEDED. / MONUMENT SIGN ~r--~"7~L~I!!~). rtI!!f!IIt / A1NING WALL "ONE WAY DO NOT '-.:..--4--ENTER" .~~S .. _~~ / \ / \ / \ / ( \ \ \ I I I I I I i ~ I ::1\ \ I 1r1+--ST SIC _ _ _ q RIGHT TURN ONLY .• -•• - . • ·S I ; . ~!B~'eJ~1'l!l~' ~~~~~~~~I~~~P~RO~P~O~SlEo~Do~' R~IG~H~T:T~U~RN~~,f~N~E==·~~:Jl:...~· ~-~~~~~~~~-~;;~ -;~~~:=~~=~~~~:=:-::-:::-' -===-=_=_:A,=_=_-:-_;·~·.:-=-~· ~. ~..--~. .'. ~;4. . ... / .. >,; •.. _ - -"EXISTING TTHHiR~UJL.LAi.JN~E:I=;:::==~~;ir-;;;~~;·~F~~---===== 180' - - -..,.=---..J .. JRN LANE "I' . ~: EXISTING. THRU LANE . : -- -" Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] t: \ k "" ~ ~ ~ ~ '" c::::> lC\ I'C'\ =#: N e w In t e r n a l l y Il l u m i n a t e d M o n u m e n t Si g n Di s p l a y / Si g n To Re p l a c e s Ai .~ , v o l u n t e t ; r s rg o f Am e n c a ® -- - r ~ - c - - - O R O N O . W O O D S S E N I O R L I V I N G 20 4 0 We s t Wa y z a t a Bl v d Or o n o , MN 55 3 5 6 Ka r e n He r r b o l d t (9 5 2 ) 47 3 - 0 0 1 0 We s t Dr i v e w a y Re m o v e EX i s t i n g En t r y Dr i v e w a y Mo n u m e n t s A2 East Driveway Re - f o c e Ex i s t i n g En t r y Dr i v e w a y Monuments Th i s is an or i g i n a l un p u b l i s h e d design, created by Twin Cities Sign Images, Inc. It is su b m i t t e d fo r yo u r pe r s o n a l use in connection with the project being planned ~r~ ~ ~ ~ ~ ~ ~ ~ n ~ ~ ~ ~~':u~,I~~~Ju~~~g= ~~~~~~~~ fa s h i o n wi t h o u t th e wr i t t e n permission of Twin Cities Sian Images, Inc. All or any pa r t o f th i s de s i g n (e x c e p t registered tIademarks) remain the property of Twin Ci t i e s Si g n Im a g e s , In c o r p o r a t e d . An Artwor'r< Design fee of $1 ,000.00 will be charged fo r t h i s De s i g n if us e d wi t h o u t w r t t t e n pennission from Twin Cities Sign Images. Inc. D E S I G N E R S • B U I L D E R S • I N S T A L L E R S of i n t e r i o r & exterior sign systems • 17 4 2 0 11 3 t h Av e n u e N o r t h . Su i t e E • Ma p l e Gr o v e , MN 5 5 3 6 9 . (7 6 3 ) 428-1599. (Fax) 428-1597 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] co w CL ~ z <.D ( . / ) <I J ~ I- < U v· . . . . le , e [ il ) ~ [ 0 i::~V 4'£ 1 ;g ~ ? " :; : 0 ' 8 \ : : l ~ _ 'I J - ' 1 t - '" ~ 0 -q r 0 ~ 7[ Z »> 16 1;) "l ! '" . ~ ro l l ) 3 2 0 N L l ) 0 . . . - 1 ~m -e a 3: L l ) !. . . . 9 + - > 2 Q. I m ID ~ I I" ' - $ : ' C " d " ~ g ~ N o e: ro L t ) N O :::. : : : ~ , L() C0 . . +-' C/) a LL ~ 0" Qd en L() N C') O~ C') 0 Q2 « c OJ U5 .,. ... t><~ , L( ) ~ 0 & ~ O~ , ~ N 0 ~ zO ~ z c oz W : J 0 w 2 ' II: 0 £ o:::~ ..... LO C') "0 en .l! 1 .0 00 :2; 0 D.. C • ' f : J , , c L() 0 -0 Z , C') Th i s is an Or i g i n a l un p u b l i s h e d design, created by Twin Cities Sign Images, Inc. It is su b m i t t e d . fo r yo u r pe r s o n a l use in connection with the project being planned fo r yo u by Tw i n Ci t i e s Si Q n Im a g e s , Inc. It is not to be shown to anyone outside of yo u r C/ f l l a n i z a t i o n , no r IS it to be used, reproduced, copied or exhibited in any fa s h i o n wi t h o u t th e wr i t t e n pe r m i s s i o n of Twin Cities Sign Images, Inc. Allor any pa r t of th i s de s i g n (e x c e p t re g i s t e r e d trademarks) remain the property of Twin Ci t i e s Si g n Im a g e s , In c o r p o r a t e d . An ArtworK Design fee of $1.000.00will be charged fo r th i s De s i g n if us e d wi t h o u t written permission from Twin Cities Sign Images, Inc. D E S I G N E R S • B U I L D E R S • I N S T A L L E R S o f in t e r i o r & exterior sign systems __ - 17 4 2 0 11 3 t h Av e n u e No r t h • Su i t e E • Ma p l e Gr o v e , MN 55 3 6 9 • (7 6 3 ) 428-1599. (Fax) 428-1597 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] 1- 3 1 - 1 1 OR O N O WO O D S ID Mo n u m e n t Si g n Di s p l a y SI G N TY P E C .f l , v o l u n t e ~ r s 'f Q o f Am e n c a ® ~ - OR O N O ~ ~ \ ' < l O O D S ~ S E N I O R L I V I N G 20 4 0 We s t Wa y z a t a Bl v d Or o n o , MN 55 3 5 6 Ka r e n He r r b o l d t (9 5 2 ) 47 3 - 0 0 1 0 TW I N CI T I E S SI G N IM A G E S , IN C . , -I M A G E S A 4' 1. 5 " r 3' "" " 12 ' O R O N O W O O D S S E N I O R L I V I N G .. C\J C) '-" 1'(\ =t;t:: Ne w In t e r n a l l y Il l u m i n a t e d Mo n u m e n t Si g n Display SI G N AR E A 4 8 Sq , F t . Th i s is an . o r i g i n a l un p u b l i s h e d desig~, created ,by TY.Jin Cities ~ign IlT!ages, Inc. It is su b m i t t e d fo r yo u r pe r s o n a l use In connection with the project being planned fo r y o u by Tw i n Ci t i e s Si f l n Im a g e s , Inc. It is notto be shown to anyone outside of yo u r or g a n i z a t i o n , no r IS it to be used, reproduced, copied or exhibited in any fa s h i o n wi t h o u t th e wr t t t e n pe r m i s s i o n of Twin Cities Sign Images, Inc. Allor any pa r t of th i s de s i g n (e x c e p t re g i s t e r e d trademarks) remain the property of Twin Ci t i e s Si g n Im a g e s , In c o r p o r a t e d . AnArtwork Design fee of$1,OOO.OO will be charged fo r th i s De s i g n if us e d wi t h o u t wr i t t e n permission from Twin Cities Sign Images, Inc. D E S I G N E R S • B U I L 0 E R S • I N S T A L L E R S o f in t e r i o r & exterior sign systems • 17 4 2 0 11 3 t h Av e n u e No r t h • Su i t e E • M a p l e Gr o v e , MN 55 3 6 9 • (7 6 3 ) 428-1599. (Fax) 428-1597 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] 6. Landscaping. The approved landscaping plan attached to this Agreement as Exhibit E shall be,strictly adhered to. The Developer shall provide vegetative screening within the defined rear yard of the senior housing apartment building to minimize the visual impact on the adjoining residential properties. Within Lot 2; Developer shall minimize to the greatest extent possible the removal of existing trees and vegetation along the perimeters of the property, and where feasible shall retain existing trees along the southerly boundary during construction until their removal is necessary to complete the approved landscape plan. The construction limits shall be clearly marked with adequate fencing to prevent construction damage or disturbance of any trees and vegetation outside of the defined construction limits. Retaining walls to be constructed on Lot 2 as shown on the approved plans shall be of decorative concrete keystone-type block construction of an earthtone color and shall be limited in height and length to the extent necessary to accomplish their intended purpose. 7. Lighting. Site lighting shall adhere to the approved lighting plan attached hereto as Exhibit F. All lighting fixtures shall be located and constructed so as to direct light away from the adjacent residential neighborhood. 8. Signage. Signage on the site shall be limited to the required traffic control signage, and to monument signs provided by the developer at each entrance to the site. The monument signage shall be limited to a company or development name andlor logo and street address. Design and materials of monument signage shall adhere to the approved Signage Plan attached hereto as Exhibit G. Parking and traffic control signage shall be installed subject to City staff and City Engineer approval, including required stop signs within the parking lots and service drive to ensure safety of pedestrians in parking areas and crossing points. B. Installation and Maintenance ofImprovements 9. Improvements. In accordance with the policies and ordinances of the City of Orono, the following described public or private improvements (hereinafter collectively called the "Improvements") shall be constructed, installed and maintained by the Developer according to the terms and conditions contained in this PUD Agreement: (a) Site grading, roadways and driveways, curb and gutter, parking lots, sidewalks, retaining walls and all necessary erosion control measures per the approved Grading, Drainage & Erosion Control Plan attached hereto as Exhibit B (hereinafter called "site grading and roadway improvements"); Page 5 of 17 Developer Initial L- City Clerk Initial J2J Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]lL k ~ ~ -.) ~ ~ 0~'''' __ {m MEN'S RESTROOM """" {w xx x (.",. : r ~ ~ @ COMMUNIT Y R O O M S I G N 0._ WOMEN'S RESTROOM ,-. ._-- _ . ::2';: - . . , . 1 I ~Jl:' E ' r " ' : I ~ " W'~:E.~:::1t:-STA1"!R x x . ............... , :;:~-! 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" " _ _ _ _ 6 " " · " " " ' : ' ' : . ' ! ' ' ' ' ~ T , , ! ~ H x x x x - x x x x - - X X X X - X X X x ' , : : " " , , , , , , , , , - - 0 0 r ~ : ; : - , . I ~ a : ~ " ~ " " - l ! ~ 1 0 0 , : : : : : ; 8 = A \ . . . . , . ' = - . . . . . . ~ ~ . , - - ~ E J ~ ~ , " , 1 " H I G H L E I T E R S ~ I I : ' , O ~ ~ ~ 0 0 N o r U S E ; ! " ' - C V A T O R ~ ~ ! m S - ' " R E S I D E N T P ~ G N G l i t ~ { " ~ " I F D O O R ~ ~ O s a > C O / l o r U S ~ E ! . £ . . . . . . T O f l . U S E S T A ! R . G " " " 0 0 0 . . . , ~ c ; ; , / b ( U ~ - , ! i l I I I ! 8 " 0 ' , . 0 ' : : ! § ~ I r o o 5 I 2 - I , ! i i j : , j i j - , I i i n H i o ! : m I ~ I i ' ! I g ~ ~ ; l [ : . : . - 1 I A ~ . 7 1 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] Sec. 78-1466. Signs as accessory use. Signs are a permitted accessory use in all districts subject to the following regulations: (11) Monument signs. One monument sign, limited to two faces is allowed per frontage per property, with a maximum of two. The areas of sign base, the supporting backgrOlIDd structure, and the sign copy shall be combined for determining the total square footage and the height of the monument sign. a. The total allowable square footage shall not exceed 100 square feet per side. The base and supporting material shall constitute at least 25 percent of the total square footage. b. The base width dimension is 50 percent or more of the greatest width of the sign. c. The sign copy area shall have a minimum clearance of 20 inches above ground level. d. The sign copy area shall be completely enclosed within the monument materials. e. No portion of the sign or sign structure shall exceed ten feet above ground level. f. The monument sign base shall be constructed of materials similar in appearance to those of the principal structure and shall consist of brick, natural stone, stucco, textured cast stone, or integrally colored concrete masonry units. The structure surrounding the face of the sign from the base to the top ofthe sign must be solid, continuous, and consist of the base materials or complementary materials that match the appearance and color of the principal building. g. The 200 square feet of ground area around the base of the monument sign shall be landscaped with shrubs or perennials. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]Affidavit of Publication State of Minnesota, County of Hennepin. Keith P. Anderson, being duly sworn, on oath says that he is an authorized agent and employee of the publisher of the newspaper known as the THE LAKER, Mound, Minnesota, and has full knowledge of the facts which are stated below: A.)The newspaper has complied with ali the require- ments constituting qualifications as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. B.) The printed, ____ ""C"'it"'y""o"'f..::O"'r.::.on:.:;o"--__ _ Notice of Public Hearing: April 25, 2011 which is attached was cut from the columns of said newspaper, and was printed and published once each week for 1 successive weeks: It was first published Saturday, the ~ day of April 20_1_1_, and was thereafter printed and published every Saturday" to and including Saturday, the ~ day of .!.A",p",ri,--I _____ ,20 11 Authorized Agent (1) Lowest classified rate paid by commercial users for com- parable space: $15.50 per inch. (2) Maximum rate allowed by law for above matter: $15.50. (3) Rate actually charged for above matter: $7.96 per inch. Each additional successive week: $5.79. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] CERTIFICATE OF MAILING STATE OF MINNESOTA) ) COUNTY OF HENNEPIN ) ss. ) CITY OF ORONO ) I, Monica Fadness, of the City of Orono, Hennepin County, Minnesota, do hereby certify that a Notice of Public Hearing concerning the rnatter of #11-3502, was mailed to the attached list of property owners. In Witness Whereof, I have hereunto set my hand and seal this 15TH day of April, 2011. Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] RUN DATE: 3/16/2011 HENNEPlN COUNTY PROPERTY lNFORMATlON SYSTEM (PROPERTY 02.R~':;' t ~ffllf!,cr J pAGE , 38 34-1iS-23 120004 T S GARRETT & W P GARRETT 650 BROWN RD N TANA S & WARREN P GARRETT 650 BROWN RD N LONG LAKE:tvfN 55356 38 34-1i8-23 21 0015 DAVID M AHLERS 2109 SUGARWOOD DR DA YID M AHLERS 2109 SUGAR WOOD DR LONG LAKE MN 55356 38 34-118-2321 0023 R M SCHOMMER & E M SCHOMMER 2106 SUGARWOOD DR R M SCHOMMER & E M SCHOMMER 2106 SUGARWOOD DR LONG LAKE MN 55356 3834-118-23210026 KGBERG&KMDBERG 2112 SUGARWOOD DR KGBERG&KMDBERG 2112 SUGARWOOD DR LONG LAKE MN :553:56 38 34-118-23210030 SUGAR WOODS HOMEOWNERS ASSOC 38 ADDRESS UNASSIGNED SUGAR WOODS HOMEOWNERS ASSOC CIO REBERS CONS1RUCTION CO 3525 WEBSTER AVE MPLS MN :55416 38 34-118-23210038 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH ST W BLOOMINGTON MN 55437 3834-118-23240001 lvIABLE J WEAR 2120 WAYZATA BLVD W SHELLI L M HAFT P R MABLE J WEAR ESTATE 82 WESTWOOD DR LONG LAKE MN 55356 , , ; ..• ) .1. ~. ~ ! 38 34-118-23 120007 E J LARSON & S A LARSON 690 BROWN RD N. ERIC & ANDREA LARSON 690 BROWN RD N LONG LAKE:tvfN 55356 38 34-118-23210016 T J & V A SMITH 2107 SUGARWOOD DR THOMAS J SMITH 2107 SUGARWOOD DR LONG LAKE MN 55356 38 34-1iS-23 21 0024 M L RICKS & J M RICKS 210S SUGARWOOD DR MICHAEL L1JACQUELINE M RICKS 2108 SUGARWOOD DR LONG LAKE MN 55356 38 34-1i8-23 21 0027 G J SYMINGTON/G T SYMINGTON 2114 SUGARWOOD DR GINGER & GARY SYMINGTON JR 2114 SUGARWOOD DR LONG LAKE:MN 55356 38 34-118-23210036 ORONO HSG & RDVLPT ATHY 2040 WAYZATA BLVD W ORONO HSG & RDVLPT AT3Y 2750 KELLEY PKWY ORONO:MN 55356 38 34-118-23210039 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH 8T W BLOOMINGTON MN 55437 72 34-118-23 24 0025 o CREAR & M B CREAR 2045 WAYZATA BLVD W DAN CREAR 1980 SPATES AVE WAYZATAMN 55391 RECEIVED APR - 5 2011 CITY OF ORONO 72 34-118-2313 0071 STATE BANK OF LONG LAKE 1964 WAYZATA BLVD W STATE BANK OF LONG LAKE 1964 WAYZATA BLVD W LONG LAKE MN 55356 3834-118-23210017 THOMAS J & VIRGINIA A SMITH 2105 SUGARWOOD DR THO:MAS J & VIRGINIA A SMITH 2105 SUGARWOODDR LONG LAKE MN 55356 3834-118-23210025 G E MILEUSNIC & M MILEUSNIC 2110SUGARWOODDR GEORGE E & MARILYN MILEUSNIC 2110 SUGARWOOD DR LONG LAKE MN 55356 38 34-1J8-23 21 0028 SUGAR WOODS HOMEOWNERS ASSOC 38 ADDRESS UNASSIGNED SUGAR WOODS HOMEOWNERS ASSOC CIO FRANK PINGTENS ~007 SUGARWOODS DR ORONO MN 55356 38 34-118-23210037 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH 8T W BLOOMINGTON!vfN 55437 3834-118-23210040 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH ST W BLOOMINGTON MN 55437 72 34-118-23240026 o CREAR & M B CREAR 545 VIRGINIA A VB DAN CREAR 1980 SPATES AVE WAYZATAi'JN 55391 #3502 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]RUN DATE: 3/16/2011 72 34-118-23240027 CATHERINE J MILLER 535 VIRGINIA AVE CATHERINE J MILLER 535 VIRGINIA AVE LONG LAKE MN 55356 72 34-118-23 24 0036 HIRAM ENTERPRISES LLC 2069 WAYZATA BLVD W HIRAM ENTERPRlSES LLC 1865 WATERTOWN RD LONG LAKE MN 55356 71 34-118-23240052 QPNLLCET AL 2085 DANIELS ST QPNLLC C/O JILL A HUNZ 7272 32ND ST S E BUFFALO MN 55313 3834-118-23240073 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH 8T W BLOOMINGTON MN 55437 HENNEPIN COUNTY PROPERTY INFORMATION SYSTEM (PROPERTY OWNERS LIST) PAGE: 2 72 34-118-23 24 0028 JILL M KUNZE 525 VIRGINIA AVE JILL M KUNZE 525 VIRGINIA AVE LONG LAKE:tvrN 55356 72 34-118-23 24 0039 J & M INVESTMENTS 2045 WAYZATA BLVD W J & M INVESTMENTS 6341 KlNGSVIEW LA N MAPLEGROVEMN 55311 71 34-118-23240068 FORD CLIFF LLC 2073 WAYZATA BLVD W ML-LONG LAKE LLC 3600 HOLLY LANE N #100 PLYMOUTHMN 55447 RECEIVED APR - 5 2011 ~:!TY OF ORONO 72 34-118-23 24 0029 o &CSMEBY 515 VIRGINIA AVE OWEN H SMEBY 515 VIRGINIA AVE LONG LAKE MN 55356 72 34-118-23 24 0040 SSI PROPERTIES INC 2065 WAYZATA BLVD W LJMILOW LLC 2065 WAYZATA BLVD W LONG LAKE MN 55356 38 34-118-23240071 FIRST COMMERCIAL BANK 2060 WAYZATA BLVD W FIRST COMMERCIAL BANK 5800 84TH ST W BLOOMINGTON MN 55437 #3502 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27] .H ...... Hennepin County MaHi~g ~abel-Map • Provided By: Taxpayer Services Department ;i : '"'\ l\·,:'T:,,·-~~·\ \ '---r ""~~~ 1 '., (16) (1~1 '"' '~!l "7Jf'" ','.' / f.2'Jl ~ ..•... ~::::...'-",:",,~-~ . , For more informati'on contact: . Hennepin County GIS Division 300 South 6th Street Minneapolis, MN 55487 gis, info@cQ.hennepin.mn.us ~ ; ::'. Map Comments: ,-Type Comments Here - "\ . ----,~ Print Date: 3/16/2011 Map Scale: 1" = 260' Buffer Size: 350 feet Map Legend: ~ll';:;1\I~. Wate,' c,.I~~At",~ D Pari, Parrel Buffer Reg;"" Selected Parcels (SS) Minor RQads: " ,t~ ,. '1/r '. R,r;qr;!YEQ . APR -52011 CITY OF ORONO #3,02 ,. :t Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. Bremer moved, Rahn seconded, to adopt RESOLUTION NO. , a Resolntion Granting a One-Year Extension to the Effective Period of Preliminary Plat 5935, for the property located at 825 Old Crystal Bay Road 8. #11-3502 PUBLIC HEARlNG- SERVICES AKA VOA ORONO WOODS WEST -AMEND PUD NO. 2B AGREEMENT Curtis stated in January 0[2011 the Volunteers of Anlerrca signage and install a new ground sign along clock at the Orono Woods Senior Living Ayes 5, Nays O. ARD under the tower In 2001, the property was rezoned from constructed. The signage allowed monument sign at each enlrarrce, existing signage is pel'IDltte(l., living facility was agreement and includes a :igl1ag:ewas allowed. Only refacing of Staff therefore denied portions ofVOA's provided options to resolve their need for additional dock. existing PUD No. 2B Agreement to allow one new on the building. This change in allowed signage is not a 'eque;,tirlg to reface the existing eastern (Brown road) entrance entrance monument sign, and replace it with a new, 48- Boulevard, and install a 33-square foot wall sign under the McMillan opened the public hearing at 9:25 p.m. Mark Raiche, Volunteers of America, stated he would be available to answer auy questions ofthe Council or public. There were no other public comments regarding this application . . ----Page 21 of 35 Item #06 - CC Agenda - 05/09/2011 File #11-3502 [Total Pages 27]MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 25, 2011 7:00 o'clock p.m. McMillan closed the public hearing at 9:25 p.m. McMillan commented the signage looks great and asked if the building. Curtis indicated it was not prohibited. Gaffi'on stated signage on the clock tower was never Bremer commented she is fine with the request. Raiche indicated they are willing to work McMillan asked whether the City Council portion ofthe language. M"Mi11:m advertising. 'p""H'Y prohibited on the and the landscaping. sign, such as the senior living on the sign would be considered registered Orono Woods Senior Living as a title. NaysO. Appli,:atilon#11-3502, Volunteers of America National 2040 Wayzata Boulevard West, to direct Staff to draft a to amend PUD No. 2B Agreement Regarding Signage, subject complying with the monnment regulation. VOTE: Ayes 5, *9. JOINT USE DOCK LICENSE RENEWALS -RESOLUTION NO. Bremer moved, Rahn seconded, to adopt RESOLUTION NO. , a Resolution Directing Staffto Issue a Joint Use Dock License to Bohns Point Lane Homeowners Subject to Conditions Noted Herein for the Period of January 1,2009, to December 31,2011. VOTE: Ayes 5, Nays O. -----Page 22 of 35 Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 1 of 9] REQUEST FOR COUNCIL ACTION Department Approval: ilA Administrator Approval: Name: Melanie Curtis I V \ Title: Planning & Zoning Coordinator Item Description: Planning Commission Applications Exhibit A. Exhibit B. Elizabeth Levang Application Kevin Landgraver Application Date: 3 May 2011 Item No. Agenda Section: Due to recent departures on the Planning Commission there are vacant positions. Staff solicited interested applicants via the newspaper and website. We received two applications from Elizabeth Levang and Kevin Landgraver. The Planning Commission is a seven member commission with any number of alternates serving at one time. We currently have 6 regular members and one alternate. As there is one vacant, regular member position staff suggests that one applicant be appointed as a regular member and the other, if interested, be appointed as an alternate member. COUNCIL ACTION REQUESTED Council should direct staff on how to proceed. Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 2 of 9] Application for Citizen Advisory Commission Commission Applying For: 12\1 Planning Commission o Lake Minnetonka Communications Commission (LMCC) o Lake Minnetonka Conservation District (LMCD) o Community Task Force (Noone) _______ _ Post Office & Zip Code: \'!\'A'\) \E .. ,\:> L If', :;\: W t"'::;, c;'-:>'~ c7:) q , Telephone: (H)C\ S';;<, II-\J I" -L-\ ~ ?-:.~ (W) q C7J .;;;J-\ S U. \ -l.l, 1 ct '"1 ""-:).... E·Mail Address: C. \«.\J flINc" 0 \;()L, L.L:>¥n Rcsident of Orono: ;), years Work Experience: Education: Civic and Volunteer Activities (past and present): 2750 Kelley Parkway, P.O. Box 66, Crystal Bay, MN 55323 Phone: 952-249-46001 Fax: 952-249-46161 www.cLorOll().mn.us Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 3 of 9] Please state your reasons for wanting to serve on this Commission. (Please be as specific liS possible. Use additional sheet if necessary.) fuu AeSlre -\0 $$:-\'(1,<:', C>~~ ) \u..'I)'S)\1'>!:3 Cc,o:,<~, ... s'()~ CO'fYle<;;' .\0Cf"h 'tv-e ~"?e of;; COfY\Th+('(\,€\I\-\ :L5@ \ jp=:\\11..p c"~'C,,.\q ;''-=7 ~ \rn",e II J'E"2> \\>0 ~c &'2011> :;n '\£CllN;'. ()rD'f\() \S fut..( b<;M-e I'?o~ T MyPM-T-\o c\o G\\.j,~("\ \!oJ \\...?~\c:1 \-t <'\'\-.1--0\10.> \-\s. "'-LH."\ tDck £,\'-\-\-;,s.c:''"f'D"€'',,\JQ~ ~\ ~ ~\-n0-j. ! .,,'\\ ~\\()lQ. :t o..\:o bf<,o§3Y-) ~~\>\o.\"\D\(\?p:),",,,m'<;;'<:;"<M ""''-1 ,<?!,{ 'Qp(;'\.enW? QC", CA V"M'\\O -b () I'i ~5~'('('n Q ~ is;" '110. fu .... -\fT'ljf\Q,eo \rc..\\:l IC\'-'Jl;l, \. What is your view of the role of the Commission? ~ b \\€I.)e-\'\I.Q \> \u.I("\<;'\' (\2~t!.) ("{\5l",<;;.s.\<;~ ~~e,> ~ CJ\ ''-be ~ \ -to \-eo ~ I..:> u~\=)o\r\\oyw,~ te"j'-'-\U;Si..I1~ O<'OI"\~> 1l'n\"5()t'~c o~ ?f'e'j;,.;e~\;Cl~ ~.l1.1(to.l~J1Jm)~ ~\\'I.."\\'I\) 0::' C' <;",'0".\5.,<;. 'ON \ffl€ \'f\\:M.s, I'e 0R~ ~ c.\-\-\-z-e'(\'s \l~ew cm':\nWU&) -r\-'b. r-e,\)I:""w 1;.il0o;::c;$ l-fu\.~ S,!U\)€ <:::..-!;, 'oo~ U)U-\:"'~ os;.,,~ 0('0'(',00\-,-\ Gc\e CM-oc.\ ,?\u.\['\\"\f\~ p'roC;e~ Other Comments: (Use this space to include any J!.wther information )'OO-would like the City Council to consjder;o;. that you feel is r vant to the appoi!!UOent you are seeking. You may aJs~1flih other materials yo ould like the Counpno consider.) Cl)N\C\ dL\\)\SClrS. \n ':I-\/,Q C\}Y Cc)\'N'l-'-\\',-,.~~~~ ____ _ i - ---------_. I understand this appointment may be discussed at a public meeting. ~~ *"NOTE: Volnnteer commission member's name, address and pbone number will become pnblic information. 2750 Kelley Parkway, P.O. Box 66, Crystal Bay, MN 55323 Phone: 952-249-46001 Fax: 952-249-46161 www.ci.orono,mn,us Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 4 of 9] Education Elizabeth Levang, Ph.D. 4010 Bayside Road Maple Plaiu, Minnesota 55359 952/476·4123 clevang@aol.com Ph.D. Human and Orgaltizatioual Systems, The Fielding Institute, 1991 M.A. Organizational Development, The Fielding Institu(~, 1989 B.A. Human and Organizational Development, Metropolitan State University, 1986 Professional Exgel'ience 2004 -to Pl'incipal Partnel' -WomenCar.Ille. present Develop healtheare products for women and adolescents. 1997· to Bereavement Therapist· Lenng & A$soeiates, Inc. present Private practice offering counsling to individuals, fa1llilies, organizations and cOlporations in the area of grief and loss 1991-to Management ConslIltant • Levang & Associates, Inc. present Provide organizational, career, and professional develapment services to organizations and individuals, including progra1ll evaluatious, testing, assessment, and workshOps 1990-1991 Development Officer -]1'amily Hope Services Responsible for grant writing, marketing, and humal' resource development 1989-1990 Educator· Hennepin Connty Adult Corrections Developed and implemented a vocational curriculum for male and female adult offenders 1980-1988 Program Administrator· Hennepin County Adult Corrections Developed, implemented, and maintained an industrial work progrrun with a $500,000 cost center Volunteer Experiences Founding Board Member of the national Pregl1lmcy Loss and Infant Death Alliance (PLIDA). National. Representative to the National Perinatal Bereavement commnnily a collaboration of nonprofit organizations aod support organizations who provide beroavemenl services to careproviders and families who experience pregnancy loss. Chair of14'h National Pernla!al Bereavement Conference 2004, Ment01' to Chair of 15"' National Perinatal Bereavement Conference 2006. Conference Planner for the 2009, 2007, 2006 Caring for the Son-ow of Pregnancy and Infal,t Loss Conferences sponsored by Allina Hospitals. Executive Plalllling Member of 5'h In!el1lational Pcsso-Boyden Psychomotor System Conference 2005. Board Chair oftbe Pregnancy and Iufaot Loss Center a national orgaoization that provides educational, referral, aod support services for families and profeSSional careproviders. 35+ years of diversified volttn!eer experience, maoaging aod developing social sel'vice progra1ll' for youth, bereaved Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 5 of 9] porents and family, divorced a<1nI13,the poor, and the elderly. Recent MajorP"esentations 2010 Early Pregrumcy Loss: Supporting today's women and families who experience miscarriage. International Conference on Perinatal and Infant Death Washington, D.C. 2009 2008 2007 2006 2004 2003 2001 2000 1999-to present 1998 1997 1997 1997 Conversations on Motherhood Lost: Validating the oxperiences and realities of Miseafdag!'. Caring for the Sorrow of Pregnancy and Infant Loss COllference st. Paul, Minnesota Couversations on Motherhood Lost: Yalldatulg the experiences and realities of Miscarriage. Intemational Death, Grief and Bereavement Conference LaCl'Osse, Wisconsin Breaking the Silence: VaJidalhlg the experiences and realities ofmiscorl·iage. Caring for the Sorrow of Pregnancy and Infant Loss Minneapolis, Minnesota Breaking The Silence: Current research and eAJleriences of pregnancy loss Caring for the Sorrow of Obstatdea] Loss Conference Minneapolis, Minnesota llreflli.ing The Silence: A Question & Answer session on Pregnancy Loss 14th National Pednatal.Bereavement COllference Las Vegas, Nevada Lessons from the Therapist's Office 20" llltemational Conference on Death and Bereavement LaCrosse, Wisconsin The Role of Gender in Respondjng to the D"l!.tll of a LQYM..Qp,£ 19t ' Illternational Conference on Death and Bereavement Ontm'lo, Canada An Intervi~w With Death. Djfferent Paths, Same Destillation 6th Intemational Conference OIl Grief and Bereavement ill Contemporary Society Jerusalem, Israel When Men Grieve Presentation for grief groups and bereavement orgmlizatiolls through(mt Minneapolis/S!. Paul program Evaluations that Work Independent Sector Spring Research Program Today Show, NBC Interview all subject of miscarriage and infant death When A Child Dies Prosentation fat BeFriender Ministly, University of st. Thomas From A to Z: Getting the Help Yon Need Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 6 of 9] Presentation for the Minnesota Cmmcil of Bereaved Parents Conference 1996 COlling With Guilt Presentation for the Minnesota Council of Bereaved Parents Conference Minneapoli~, Minnesota 1996 Dealing With Guilt Presentation for the 1996 National Parent Care Conference Minneapolis, Minnesota 1996 Plunging Into Deep Water: A Leadership Simulation Presentation for the 1996 Minnesota Conference on Volunteerism Brainerd, Minnesota 1996 Languish or Linkage; Strategizing for our 00l111n011 future Presentation for the 1996 Minnesota Conference on V olunteerism Brainerd, Minnesota 1995 The Land ofOz: A New Perspective on Voluntarism Satisfaction Prese)ltation for the lntemational Conference on Volunteer Administration Boston, Massachusetts 1995 Recruiting Corporate Volunteers Presentation for the International Conference all Volunteer Administration Boston, Massachusetts 1995 Plunging l!ltoDeeo Water; A Leadership Simuiati011 Presentation for the International Conference 011 Voll,lnteel' Administl'ation Boston, Massachllsetts 1994 Dealing With Guilt Presentation for the 8th Annual National Conference of Parents of Murdered Children Mhmeapolis, Minnesota 1994 The Newly Bereaved: Instilling Hope. Presentation for the 8th Al!llllal National Conference ofPal'ents of Murdered Children Mimleapolis, MhUle,o!a 1994 Mes§ages ofHppe: Calling willI Grief and Loss, Presentation for the National Association for Christian Recovery, North Central Regional Conference, Minneapolis, Minnesota 1994 The CorpQrate Environment: The Dramatic Role that Organizational Climate Plays in Coworate Voluntarism, Presentation for the International Conference on Volunteer Adlllinisu'ation Little Rock, A1'kallsas 1992 The Land of Oz; A New Perspective On Voluntarism Satismction, Presentation for the lntemational Conference on Volnnteer Administration Little Rock, A1'knnsas 1991 Coercion in Corporate Voluntarism, Presentation for the ",mnal Association for Research on Nonprofit Organizations and V ohmtary Action (ARNOVA) conference Chicago, Illinois Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 7 of 9] Becent Majo!' P\tblicatlo!l.~ 2010 Respectful Disposition in Early Pregnancy Loss (co-author) Journal ofMateroal Child Nursing (MCN) 2003 Remembering With Love Journal Publisher: Fairview Press. 1999 Compassionate Caring (co-author) Publisher: Pregnancy and Infant Loss Center. 1998 Whe.p Mell Grieve. How Mell Grieve Differelltly and How You Can Help. Publisher: Fairview Press. 1998 Holiday Hope (anthology) Publisher: Fairview Press. 1991 Messages of Hope For The First Year of Grieving and Beyond (co-author) Publisher: Fairview Press. Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 8 of 9] Commission Applying For: Application for Citizen Advisory Commission ~ Planning Commission o Lake Minnetonka COlTIlTIlmications Commission (LMCC) o Lake Minnetonka Conservation District (LMe]) o Commw1ity Task Force (Name) ______ ~ ___ ". Name: k'ev'. "-L",,,-tL-~ r,,-v ~r Address: 2.. 5?-a --rh. 6 ,o:!jlo.b rui L "-~ $. Post Office & Zip Code: L<?~~L. .. lt"'-!/CD:rt ~.£s........ _ (W) ____ . __ F,·Mail Address: K\""~ ....... v· .. r ~""""': ,k~=-Resi.dent of Orollo: I. >yelu'g WOl'i( Expel'lence: Chi .. } f:~ • ....,;~ Ok~I-=--~_ 4<,:,,,;;. S<,?}lWc. .... "" 2.0<17-200,\ (1--1w-Jio",1"x.lr-- \\ ~\. Q , ( l' C"It..~.£",,;,;"e 5,;0> 2.041-~"'c>~\"~.&",:",,~~, vA) SliP, "fLc-1'1lo~<''1 .5/;;,<-IqqS---2<::.:>( (?",cr<\.~&~C""A-",,)'-----.,---__ 1~~-9~ 1 \ \1..,.:",,", j'l:>s;J:(o~. I HriOA-(, / Hem!i-K. (.$",; ",1 fL''''l..lJ1A_~ lac" A2al'::> SaM'A ool.f t>(ud<!,:;/A"'J,J+-O''''(r .... .,'' rJeJ!iJf!!"/V+,,,,; Education: .....:fVt.....:2::.B~t+_-....:.f(._oc.:(,'-k..\...u.,<~:t..:. __ ~~,5"';; cal ~1 b ,. __ !j.~ --,lBC>-'A-u-___ W)...o="'-""C4"--=L,..l.-'d=,.c-(,::, 11"'6;; .. ___ ' .... !xt i?"" lj MiJ 14 zs-~l£al5c'-.~C<.. ----~-----.. -----,--"-------.--,------ Civic and Voluntee .• ' Activities (past aud present): &'O{I:> {:2£(L_))o!~,,·'/-~_ro.d"' 1:a • .:i.k:.f.t:lx.J.L.c:"'",,-,<-,,,,\..,,-~_()-,' 1"-,":.:."'-",,<-, .J-M tV "l-"" 6, ....lliJJ.!tl.. -J"e ... -r-I -r·It. tJ : "'" ~ I *¥U~ ... i" R,6 ( .-"-.5 "j,""" b .~-----------.... ----"~- 2750 Kelley Parkv,'~y, P.O. Box 66, Crystal Bay, MN 55323 Phone: 952 .. 249-4600 J F~x: 952~249-4Gl (, I \y'\\'v\'.ci.ornnl'unl1.us • Item #07 - CC Agenda - 05/09/2011 Planning Commission Applications [Page 9 of 9] Please stllte youI' reasons for wanting to serve on this Commission. (Please be liS sJlcdfk liS possible. Use additional sheet IfnecessaI'Y.) W~"''''-clec,J!j .... ;5) what e .-J,o l;tI~ \Ilk,., we. J( ....... li7 .[4"-(,,.,;. ~ '(I1/J/ Y.:..C- (..1.'0;; .... C)("~. "J -1-he (!r,,""e(,,-_f9~", ....... :1>t, kl.lJ.!:..'.-r .::/;",~Ib: po, . __ db.') tAlrJ/!)~5/(J.1:1 ill 0 .... 01.....-d? ;"/¥9ct: ei..s:,iS;9"$ 2. r<!.~~"",~J·=, -+i.. t l.!h1an« ~s.....MAc 1"(",, ",M L~"5 '±"'CJx,,~@l:L'* .. H ... '''''''''IM)~ ,5pu.:J.:WIy-l-%Cd\Y~J:J c.leL!~ial'""",,1 Jt:.J-r'W?"'~E:£.j-e#k'f,. !'4fi"ri>_ ¢4r UI(('" t ('o."UfiCM! {!..,J "ttjJ,;jhC'" o~( Sr~<:.. ~J-.:.v-1J:';'Y'-'I _____ . Whot is your view of the l'ole of the Commission? 1D-fl~~ rCr 1:h~.d .... J.",~ or2r / .... 1. "".,. : ~ ..rJ.... C9""~~!1~_f-C o"sJJ "r ~rl,rd l/"cJ/dx<t! de,.J~LGle"" .. ··:l1 .. "",A S1ew.w-s& '" Th~H4",1 r I p,oc.,.,ss d],.. C'<i"''''' ........ , y~~J. (e.;0V~~~(",:---t; "'''' , _ Ofhcl' Comments: (Use this sl)lIce to iucitule lilly furlhel' information yon would like the City Council to consider, or that you feel is relevant to the allpoilltment you are seeldng. VOlll11ay also attnch othel' moterials you would like the Council to cOllsidet") .L IOI/e. O(fJr''L..J.:;1iv.L!ff...1Jd jt...e. Cdr.j2Q("",1~_lo,W:jb ",-",.,( .kd..~J''+ ..d?i {jf""...;>.f\..e p~k c...,J" pl~..L~ c'u'<!. t<-b~d..!-_.Wha~ rr. .. AsL ~I'\o-r h".v<. .... r-I<l1lLI.-plM)",::",~~(!..""..Li5¢~",_ of m¥ (lc';v .. ±<-. ~k l.l"d::. .. 't." c,Qa,"-. i~ 1..: ~1 .. '1" 1+ S" Cc nltrt;v~,*,,_ I"el,) CrJ",,-o: ",,,, ... :'*1 [<::0,4"",,1:, :::r: am hOi"' '/Sd" : '\. ""'''-W'7 .. ~6,",(J.. lov<- +"" ¢(kn-ml ... J.d'f. hdf .f2.,,:-! "fee--{!J,/.{)..t..)v::.;<:...""'-____ _ **NOTE: VOlunteer f.ommissiou member's name, address and phone l1umberwill be~.omc flU bUe information. 2750 Kelley ParlGvflY, P.O. Box 66, Crysti!l Buy, lVrN 55323 Phone: 952~249~4600 / Fax: 952~249-46161 \\."\vw,ci..Ot'()110.llUl.I.lS • Item #08 - CC Agenda - 05/09/2011 Hardcover Ordinance Project Update & Task Force Appointments [Page 1 of 4] REQUEST FOR COUNCIL ACTION Department Approval: ~ Administrator Approval: Name: Melanie Curtis . Title: Planning & Zoning oordinator Date: 5 May 2011 Item No. Agenda Section: Item Description: Hardcover Ordinance Project Update & Task Force Appointment List of Exhibits Exhibit A -Hardcover Project Update Memo from Ben Gozola Exhibit B -Hardcover Task Force Volunteers Summary As Council is aware, the hardcover ordinance update project kick-off Open House was held on May 4th There was a good turnout and there were lots of good comments all around. In addition to Ben Gozola's presentation Becky Houdek with the MCWD; Paul Radomski with the DNR and Jesse Carlson (Bonestroo) served as guest speakers and provided updates and/or overviews of the MCWD storm water Rule, Orono's storm water plan and the DNR Shoreland Rules. We outlined the different ways the City will be updating the public via email lists, the website, another open house and of course the public hearing process. Additionally, a number of people signed up to volunteer to participate on the task force as well. The list of interested persons is attached as Exhibit B. Ideally staff is hoping to have a 7 to 9 member group that will represent Orono as a whole so that most, if not all, interests are represented. COUNCIL ACTION REQUESTED The Council should consider appointing task force members and direct staff to proceed with the hardcover ordinance update project in accordance with the draft timeline. Item #08 - CC Agenda - 05/09/2011 Hardcover Ordinance Project Update & Task Force Appointments [Page 2 of 4] ~fra engineering surveying planning energy DATE: TO: FROM: 5-5-11 Orono City Council & Planning Commission Ben Gozola, Consulting City Planner SUBJECT: Hardcover Ordinance Update Project Memorandum Honorable Mayor, City Council members and Planning Commissioners, Per our established timeline, the initial kick-off meeting for the Hardcover Ordinance Update Project was held on 5/4/11 with great success. Approximately 30+ residents and/or interested parties attended the open house to become acquainted with the project, provide staff with initial feedback, and volunteer to participate on the project task force. Staff used the opportunity to ensure everyone understood the proposed process and timeline, the overarching goals of the update, and the external influences that will play into this process (the comprehensive plan, the stormwater management plan, MCWD rules, DNR standards, and the state-led MIDS efforts). Our next steps in the process will be the selection of members to participate on the task force, initial research into the "ideas to explore" identified by the commission & council, and scheduling/holding of the first task force meeting in late May/early June. City staff will be working with you to complete the first task (selection of task force members) at your City Council meeting on Monday, May 9th . For our part, MFRA will begin the process of organizing the project contacts, continuing our project outreach efforts, and conducting initial research into the first items for discussion at the yet-to-be-scheduled task force meeting. For those who could not attend the meeting, one of the most important things to note is that staff presented information on the Minimum Impact Design Standards (MIDS) study currently underway in the state of MN. In a nutshell, the MIDS project is a $250,000 study funded by the legislature which has brought together water quality experts from around the state to examine the specific issues Orono is currently endeavoring to tackle. Importantly, this effort will be quantifying the effectiveness of different best management practices in varying soil types, and will be generating draft ordinances similar to the one Orono is seeking to write at this time. The MIDS study is anticipated to be completed sometime in late 2011. Item #08 - CC Agenda - 05/09/2011 Hardcover Ordinance Project Update & Task Force Appointments [Page 3 of 4] MFRA, Inc. 5/5/11 Page 2 Because MIDS has the potential to be very important to our efforts, staff will continue to track its progress and will keep you informed as things progress. If it appears the MIDS findings will be essential to completing our work, or if we determine the City could save substantial monetary resources by delaying this current project for a few months, we will not hesitate to make such a recommendation. Luckily, we already have a few volunteers for our project that are also currently working on MIDS, so we are confident that as information becomes available, we will be one ofthe first recipients. My thanks to everyone who attended our initial open house, and please feel free to contact me at any time if you have questions or comments. Respectfully submitted, MFRA Ben Gozola Item #08 - CC Agenda - 05/09/2011 Hardcover Ordinance Project Update & Task Force Appointments [Page 4 of 4] Hardcover Ordinance Update Task Force Volunteers Volunteers from the Public Cl -lakeshore) Mark Gronberg -leaf St (Surveyor/Engineer) (l) Mary Drazan -Ivy Place Sandee Smith -Orono Orchard Rd (l) Kristie Anderson -Baldur Park Rd (l) Jeff Danberry -Ivy Place (Builder) Council Exhibit B Jean Mabusth -Brown Road N (former Orono Zoning Administrator and PC Chairperson) (l) Jeff Martineau -North Shore Dr (Realtor/Developer) Barb Peterson -Arbor Street (former Orono Mayor) (l) John Waldron -Concordia (l) Tom Frahm -North Shore Dr (Commercial Property & Business Owner in Shoreland) (l) Katherine & Tom Ziegler -Shadywood Rd (l) Barbara Cavender -Rest Point Rd (l) Tripp Snyder -Bayridge Rd Mary Davy -Chaska Resident & Member of the Stormwater Steering Committee (MIDS) John O'Reilly -Otten Brothers Grant Johnson -St Bonifacius resident & Suncrest Builders Planning Commission Members -Volunteers John Theisse loren Schoenzeit Denise leskinen Task Force Members: r~--~~~~--~---~~~ ~ ~~~~~~~~ -~~ T-~~~~~~ I ~olu~_te~.r .. ~~me~~~_ ~~ ____ 1 Location r l.~~~ ILaiesho;e~PropeitYOwner i I I.~-----~ .. ~~_ .. ~~~.~ ___ -._~~~~ ~ ~~ .. ~~. ~ .. ~. __ ... ~ .~.. ~._ .. ~.~_ .. ~. .. .~. . .. ~ ... ~ __ ~~_~~~~~_ .~.. . ~. . . ~ ._ ... ~. ~~ .~. 2. I lakeshore Property Owner (Smaller lot) I 3. I lakeshOre~Property -Owner (larger· Lot) 4. i Non:Lakeshore proper\:yOwner· i f-~.-~.-~.-~ .. ~~.~~ ... ~.~-... --~~~.-. ~ .~.~.-.-.-. -.~ -~ .~-.-~~.-.~~.~~ ~ r~~ .~... .~-~~----~-.. ~ .. ~~ .. ~. ..~.~.~ ~.-~.~.~-~. 5. I Non~lakeshore Property Owner 6. 7. 8. 1---9:~·-~-~ ~ -. ----- . ~ I ---1----'-,·_---"·,,-------.---.,-,,----.---~." .. ---------,--.. ---I Business Owner/Commercial Property Owner (Shoreland) ~ r-Bu·si;;ess~Owner;Commerciai-PropertyOwne;(Non~ ~.. ~ ... ~~ ~.~ I Shoreland) I Council Member Rep i ~~.-. t-:~--~~-~ ~ ~ ... ~ ~~ .. --~~. ~ ~~ ~ ~ ~ I Planning Commission Member Rep(s) L Item #09 - CC Agenda - 05/09/2011 Liquidation of Forfeited Vehicles [Page 1 of 3] ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: May 3,2011 Item No: ~ Department Appr Name: Title: Administrjftor Rev' wed: Correy Famiok Police Chief Item Description: Liquidation of Forfeited Vehicles DISCUSSION: Agenda Section: The Police Department has two forfeited vehicles that are being sold. Vehicles were seized and forfeited by the Orono Police Department from drivers that had multiple violations for Driving While Intoxicated. The Police Department would recommend liquidation of the vehicles through the Public bid process, if minimum bid is not obtained vehicle will be sold through the Mimleapolis Auto Auction or similar business. 2003 Kawasaki Motorcycle 2005 Dodge Caravan VIN#JKAZRCAI13A005559 VIN#2D4GP44L35R222148 COUNCIL ACTION REOUESTED: $2000.00 Minimum bid $2000.00 Minimum bid Recommend a motion to liquidate forfeited vehicles through public bid process and/or Minneapolis Auto Auction or similar business. Item #09 - CC Agenda - 05/09/2011 Liquidation of Forfeited Vehicles [Page 2 of 3] VEHICLE IDENTIFICATION NUMBER 2D4GP44L35R222148 CAR DATE ISSUED ODOMETER TAX BASE CODE PLATE NUMBER CENTRAL OFFICE USE ONLY __ ~04~/.25/~1~1~ ____ 1~3~5~6~5~6~ ____ ~D~2~6~9~9~5~ __ ~09~ __ 7~7~9~C~E~D _____ 1 NOXTAX NO SECURITY INTERESTS DOS EXP 07 OWNER CITY OF ORONO 2750 KELLEY ORONO MN PKWY 55356-9387 1111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111 J ODOMETER DISCLOSURE STATEMENT. I (WE) CERTIFY THAT THE ODOMETER NOW o IS ACTUAL MILEAGE o EXCEEDS MECHANICAL LIMITS OF ODOMETER REA8S (NO TENTHS) MILES AND TO THE BEST OF MY KNOWLEDGE THE ODOMETER MILEAGE o IS NOT ACTUAL MILEAGE -WARNING ODOMETER DISCREPANCY MAI<E A H DAMAGE DISCLOSURE STATEMENT, TO TI~E BEST OF MY KNOWLEDGE, THIS VEHICLE 0 HAS 0 HAS I~OT (CHECK ONE) SUSTAINED DAMAGE, EXCLUSIVE OF ANY COSTS TO REPAIR REPLACE, OR REINSTALL AIR BAGS AND OTHER COMPONENTS THAT WERE REPLACED DUE TC DEPLOYMENT OF AIR BAGS, IN EXCESS 01' 70 PERCENT ACTUAL CASH VALUE ASSIGNMENT: I (WE) CERTIFY THAT THIS VEHICLE IS FREE FROM ALL SECURITY INTERESTS, WARRANT TITLE, AND ASSIGN THE REGISTRATION TAX AND VEHICLE TO: f f SELLER'S PRINTED NAME(S) DATE OF SALE BUYER'S PRINTED NAME(S) SEL.I_ER'S ADDRESS DEALER'S LICENSE # x BUYER'S ADDRESS f [. ( I SlRcEll\DDRESS CITY ZIP CODE , " TO LIENS SHOWN AND rJO OTHt;RS, I (WE) ATTIOS'r BY THIS TRANSACTION THAT THIS VEHICLE IS AND WILL CONTINUE TO BE INSURED " 1~~~~J~~r:~{~~YF~5:~Dl~~~~r:~~~~~r~~~E~I~E ~p~~~,~1R~OLllr'E;l BY ,AW 41,Q IS ISSUcO TO 1l11,N"\I-Y YQUR I~OTOR VEHICLE FAILURE TO PROVIDe HcQUIRF.D INFORr~ATION MAY H~SUL'l IN D~NIAL or THE RfUUc01 ~o ACHON F.XCIOPT m~ C~RTAI~' US~S l'ERMlITEO 8Y ,[DERAI ANU SlATE LAWS, I·E~SONAI. INFORMATION CDI<TAINEl1l1< YOUR APPI_j(~ATION MI,Y 1<0'1' liE I)ISCI.OSF.IJ ,0 ANYD"~ WIlHOUT YOUR EXPRESS CONSeNT YOU MAY [XPRESSI Y CONSEh", TO TilE DISCLOSURE Of-YOUR INFORMATION QY WRITING TO TI<[ FOLI OWING ADORES" MINNJ::SOTA DEPARTMENT OF :lUBLIC SAFETY DRIVER AND VEHICLE SERVI::ES DIVISION 1111111111111111111111111111111111111111 445 MINNESOTA STREET, ST. PAUL, MINNESOTA 55101 PHONE 651-297"2"126 TTY 651-282"6555 mndriveinfo.org PS2700-17 SELLER'S NOTICE OF SALE When you sell this vehicle, you are responsible to file the information on the back side of this notice with the Department of Public Safety within 10 days, Please file this information overthe Internet at mndriveirlfo.org, call 651.284·1234, or complete all the Information on Ihis notice and mail 10 tha address below. This notice is not required if sold to a licensed dealer. Minl1Gsota statute 168A.10 MINNESOTA DEPARTlvlEW OF PUBLIC SAFf.TY ORIVEI'l AND VEHICI_E SI~RVICES DIVISION 445 MINNESOT 1\ STREET, ST, PAUL, IvlINI~ESOT A 55101-5168 1111111111111111111111111111111111111 TITLE NUMBER Yl15DV006 VIN 2D4GP44L35R22214~ ..... -_ ........... _ ........... _ .. -r···· .... ·· .. _ .. MINNESOTA COUNTY OR OTHER STATE WHERE VEHIC~E IS ,(EFT MINNESOTA MOTOR VEHICLE REGISTRATION YR MK MDL VIN 05 DODG PLA TE It- 779CED SV CAR 2D4GP44L35R22214~ STICKER # L3345040 TAX 99.00 GROSS VEHICLE WEIGHT/BASE VALUE RECORDED OWNER(S) CITY OF ORONO 2750 KELLEY PKWY ORONO MN 55356-93g7 EXP 07/31111 026995 Item #09 - CC Agenda - 05/09/2011 Liquidation of Forfeited Vehicles [Page 3 of 3] VEHICLE IDENTIFICATION NUMBER JKAZRCA113AOD5559 03 DATE ISSUED ODOMETER TAX BASE 04/2.5/11 25192 000000 NOXTAX NO SECURITY INTERESTS DOB RS CODE PLATE NUMBER 16 5241J,ME EXP 02 OlijNER CITY OF ORONO 2750 KELLEY ORONO MN PKWY 55356-9387 Y1150V007 CENTRAL OFFICE USE ONLY 1111111111111111111111111111111111111 MOTORCYCLE ENGINE NUMBER 1111111111111111111111111111111111111111111111111111111111111 25192 IS NOT ACTUAL ODOMETER DISCLOSURE STATEMENT I (WE) CERTIFY THAT THE ODOMETER NOW READS (NO TENTHS) MILES AND TO THE BEST OF MY KI~OWLEOGE THE ODOMETER MILEAGE MAKE A o IS ACTUAL MILEAGE o EXCEEDS MECHANICAL LIMITS OF ODOMETER o IS NOT ACTUAL MILEAGE -WARNING ODOMETER DISCREPANCY H DAMAGE DISCLOSURE STATEMENT. TO THE BEST OF MY KNOWLEDGE, THIS VEHICLE 0 HAS 0 HAS NOT (CHECI( ONE) SUSTAINED DAMAGE, EXC ... USIVE OF ANY COSTS TO REPAIR, REPLACE, OR REII~STALL AIR BAGS AND OTHER COMPONENTS THAT WERE REPLACED DUE TO DEPLOYMENT OF AIR BAGS, IN EXCESS OF 70 PERCENT ACTUAL CASH VALUE ASSIGNMENT I (WE) CERTIFY THAT THIS VEHICLE IS FREE FROM ALL SECURITY INTERESTS, WARRANT TITLE, AND ASSIGN THE REGISTRATION TAX AND VEHICLE TO: I I SELLER'S PRII~TED NAME(S) DATE OF SALE BUYER'S PRINTED NAME(S) SELLER'S ADDRESS x BUYEI~'S ADDRESS IL. I I (WE) AM (AREI OF LEGAl. AGE, HAVE PURCHASED THIS VEHICLE SUBJF.CTTO LlIONS SHOWN AND NO OTHERS_ I (WE) ATTEST BY TI-IIS TRANSACTION THAT THIS VEHIC!.IO IS AND WILL CONTINUE TO BE INSURED ,';;C'--' _,_,',1 .. _ 2.PI~~!, ~§.~".~!??~_T}~.§_.~~_~~~~."~!'~~~~~"0~P.t!:~~~.v.0~S, _(,_~_~"_~~ }~::"l?~~l .. I2§!?~~~.':_~.t:<E. ~~.E._~~~§ _~!~.~.~.9_~5~~2_._ 1~~fl-TI~~~r:E~{El~rF~5;~01~~~~~D~Y ft~Tt~~E~IL!E ~'~~\I~\R~O'1I111-lll;Y LAW AI<I) I~ IbSUED 10 1['ENTleY YOliH MOTOn V~H1CLc 1'AILURe TO l"kOVIf)F RF.QUIRED INFORM~TIO~ MI,Y RESU'_T IN DENiAL OF THE HEL1l1IOSIEU AGIION EXCfYl FOH CEf{IAIN lISES l'EI,I~IlTElJ BY FFDIOKAI AND STArE I.AWS, ~FRS[)NAL lr-1rORMATION CONTAINED IN YOUI, AI'F-'LlGATIOI< I>,IAY wn Ill: l)ISCl-OsmTG AINONE WITI-I8W Y:)UR FXPRE33 CONSf:Hl YOU I~I,Y EXPR[SSL Y CONSD,T TO lH2 UISCLOSURE OF YUU~ INFORWITION RY WRITING TO THE fOI LOW,NG ADDRESiO MINNESOTA DEPARTMENT OF PUBliC SAFETY DRIVER AND VEHICLE SERVICES DIVISION 111111111111111" 11111111111111111111111 445 MINNESOTA STREET, ST. PAUL, I\~INNESOTA 55101 PHONE 651-297,2126 TTY 651-282-6555 mndriv8lnfo.ol'C! SELLER'S NOTICE OF SALE Wilen you sell this vehicle, you are responsible to file the information on tile back side of this notice with the Department 01 Public Safety within 10 days. Please file this information over the illiernet at ml1dl"1voinlo.org, call 651.234-1234, or complete all the informatloll Oil this ilotice and mail to the address balow. This notice is not required il sold to a licensed dealer, Minnesota statute 168A.10 MINNESOTA DEPARTMENT OF rUBLIC SAFETY DRIVE" AND VEHICI_E SERVICES 8IVIS:ON 445 IViINNESOT A STf1EET, ST PAUL MINNf:SOT 1-155101-511;8 1111111111111111111111111111111111111 TITLE NUMBER Y115DVDD7 VIN JKAZRCA113AOD5559 MINNESOT A CO~JonY (m OTH~H STilT" WHIORE VEHICL= IS I<EI"] I . " I I MINNESOTA MOTOR VEHICLE REGISTRATION YR MI~ MDL VIN 03 KAhiK PLATE 3 52U1ME RS JKAZRCA113AOD5559 STICKER 3 H253BD7 GROSS VEHICLE WEIGHT/BASE RECORDED OWNER(S) CITY OF ORONO 2750 KELLEY PKWY ORONO MN 55356-93&7 TAX 10.00 VALUE EX' 02/29/0~ 000000 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 1 of 20] REQUEST FOR COUNCIL ACTION DATE: May 9, 2011 ITEM NO: 10 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus City Administrator's Report Title City Administrator Item Description: Police Officer Labor Agreement for 2011-2013 For 2011, all non-union employees were notified per Council decision that wages would receive a 1 % increase and the City's insurance contribution would be increased by $50.00 per month, to a total of$915.00 per month. This was effective January 1,2011. The City offered this package to the Patrol Union; however, it was not accepted. As you will recall, no agreement was reached between the City and the Patrol Union during the negotiation process and the Union filed for mediation. Following mediation conducted by the State of Minnesota Bureau of Mediation Services, a tentative agreement was reached for a three year contract. The terms of the contract include: Wages 1% in 2011 0.5% in 2012 (effectively 0.5% -technically 1 % effective July 1,2012) 1% in 2013 Insurance contribution $915 in 2011 $915 for singles and $990 for family/single plus in 2012 $915 for singles and $1,040 for family/single plus in 2013 No other substantive language changes to benefits such as severance, call back time, etc. was agreed upon. The revised contract representing this agreement is attached. COUNCIL ACTION REQUESTED: Consider a motion to approve the attached "Labor Agreement Between the City of Orono and Law Enforcement Labor Services (Local No. 40) -Patrolmen 2011-2013". Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 2 of 20] LABOR AGREEMENT BETWEEN THE CITY OF ORONO AND LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL NO. 40 PATROLMEN JANUARY 1,2011 THROUGH DECEMBER 31,2013 1 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 3 of 20] ARTICLE I ARTICLE II ARTICLE III ARTICLE IV ARTICLE V ARTICLE VI ARTICLE VII ARTICLE VIII ARTICLE IX ARTICLE X ARTICLE XI ARTICLE XII ARTICLE XIII ARTICLE XIV ARTICLE XV ARTICLE XVI ARTICLE XVII ARTICLE XVIII ARTICLE XIX ARTICLE XX ARTICLE XXI TABLE OF CONTENTS PURPOSE OF AGREEMENT ................................................................... .4 RECOGNITION .......................................................................................... 4 DEFINITIONS ............................................................................................. 5 EMPLOYER SECURITY ........................................................................... 5 EMPLOYER AUTHORITy ........................................................................ 6 UNION SECURITy .................................................................................... 6 EMPLOYEE RIGHTS -GRIEVANCE PROCEDURE ............................. 7 SAVINGS CLAUSE ................................................................................. 10 SENIORITy .............................................................................................. 10 DISCIPLINE .............................................................................................. 11 WORK SCHEDULES ............................................................................... 12 OVERTIME ............................................................................................... 12 COMPENSATORY TIME ........................................................................ 13 CALL BACK TIME .................................................................................. 13 COURT STANDBY TIME ....................................................................... 13 UNIFORMS ............................................................................................... 14 INJURY ON DUTy .................................................................................. 14 WAGES .................................................................................................... 14 INSURANCE ............................................................................................ 16 PART-TIME EMPLOYEE PAY AND BENEFITS .................................. 17 VACATIONS ............................................................................................ 17 2 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 4 of 20] ARTICLE XXII ARTICLE XXIII ARTICLE XXIV ARTICLE XXV ARTICLE XXVI HOLIDAYS ............................................................................................... 18 SICK LEAVE ............................................................................................ 18 SEVERANCE PAY ................................................................................... 18 POST EMPLOYMENT HEALTH CARE SAVINGS ACCOUNT.. ........ 19 DURATION ............................................................................................. 19 3 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 5 of 20] ARTICLE I LABOR AGREEMENT BETWEEN THE CITY OF ORONO AND LAW ENFORCEMENT LABOR SERVICES, INC. PURPOSE OF AGREEMENT This AGREEMENT is entered into as of ,2011, between the City of Orono, hereinafter called the EMPLOYER, and LAW ENFORCEMENT LABOR SERVICES INC., hereinafter called LELS. It is the intent and pnrpose of this AGREEMENT to; l.1 Establish procednres for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; and 1.2 Place in written form the parties' AGREEMENT upon terms and conditions of employment for the dnration of this AGREEMENT. ARTICLE II RECOGNITION 2.1 The EMPLOYER recognizes LELS as the exclusive representative under Minnesota Statutes Section l79A.03, Subdivision 7, for all police personnel in the followingjob classification: Police Officer 2.2 In the event the EMPLOYER and LELS are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bnreau of Mediation Services for determination. 4 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 6 of 20] ARTICLE III DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Inc. 3.2 UNION MEMBER: A member of Law Enforcement Labor Services, Inc. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The City of Orono Police Department. 3.5 EMPLOYER: The City of Orono. 3.6 CHIEF: The Chief of the City of Orono Police Department. 3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services, Inc. 3. 8 OVERTIME: Work performed at the express authorization of the EMPLO YER in excess of the employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.12 RESIGNATION: Resignation with two (2) weeks advance notice. 3.13 PART-TIME EMPLOYEE: An employee who works a regular schedule offourteen (14) or more hours per week, but less than thirty-five (35) hours per week. The determination ofthe regular schedule will be made on a quarterly basis. If an employee works more than 182 hours in a quarter, the employee will be considered to be a part-time employee until the next quarterly determination. ARTICLE IV EMPLOYER SECURITY LELS agrees that during the life of this AGREEMENT that LELS will not cause, encourage, participate in or support any strike, slowdown or other interruption of or interference with the normal functions of the EMPLOYER. 5 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 7 of 20] ARTICLE V EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization oftechnology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. ARTICLE VI UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly union dues. Such monies shall be remitted as directed by LELS. 6.2 LELS may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the EMPLOYER in writing of such choice and changes in the position of steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting LELS notice(s) and announcements(s). 6.4 LELS agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. 6 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 8 of 20] ARTICLE VII EMPLOYEE RIGHTS -GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize REPRESENT A TIVES designated by LELS as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. LELS shall notify the EMPLOYER in writing of the names of such UNION REPRESENT A TIVES and oftheir successors when so designated as provided by 6.2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by LELS and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal work hours provided that the employee and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step I grievance within ten (1 0) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the 7 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 9 of 20] grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (l0) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by LELS within ten (l0) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by LELS and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-designated representative shall give LELS the EMPLOYER'S Step 2 answer in writing within ten (l0) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (l 0) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by LELS within ten (l0) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by LELS and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER-designated representative shall give LELS the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (l0) calendar days following the EMPLOYER-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by LELS within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by LELS shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. 7.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and LELS, and shall have no authority to make a decision on any other issue not so submitted. 8 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 10 of 20] B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application oflaws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and LELS and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and LELS provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. Ifthe EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, LELS may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and LELS in each step. 7.7 CHOICE OF REMEDY If, as a result of the written EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article VII or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article VII the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized--Step 9 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 11 of 20] 4 of Article VII or another appeal procedure--and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII. Except that with respect to statutes under the jurisdiction ofthe United States Equal Employment Opportunity Commission, an employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE VIII SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Orono. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions ofthis AGREEMENT shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. ARTICLE IX SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis oftime in grade and time within specific classifications. 9.2 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period a promoted or reassigned employee may be replaced in his previous position at the sole discretion of the EMPLOYER. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work within two years ofthe time oflayoffbefore any new employee is hired. 10 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 12 of 20] 9.4 Senior employees will be given preference with regard to changes in job classification through transfer, assignment or promotion when the job relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15 of each calendar year. ARTICLE X DISCIPLINE 10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more ofthe following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature ofthe employee. Employees will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision ofthe EMPLOYER. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 10.6 Grievances relating to this AR TI CLE shall be initiated by the UNION in Step 3 of the grievance procedure under ARTICLE VII. 11 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 13 of 20] ARTICLE XI WORK SCHEDULES 11.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by each employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; d) authorized leave time. 11.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 11.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. ARTICLE XII OVERTIME 12.1 Employees will be compensated at one and one-half (1-112) times the employee's regular base pay rate for hours worked in excess of the employee's regularly scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article. 12.2 Overtime will be distributed as equally as practicable. 12.3 Overtime refused by employees will for record purposes under Article 12.2 be considered as unpaid overtime worked. 12.4 For the purpose of computing overtime compensation overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 12.5 Overtime will be calculated to the nearest fifteen (15) minutes. 12.6 Employees have the obligation to work overtime or call backs if requested by the EMPLOYER unless unusual circumstances prevent the employee from so working. 12 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 14 of 20] ARTICLE XIII COMPENSATORY TIME 13.1 As an alternative to payment of overtime compensation, the employee may receive one and one-half (1 Yz) hours of compensatory time for each hour worked for time worked as follows: a) All hours worked over 171 hours in a 28 day work period. b) Recalls to work to fill in shifts, including but not limited to filling in shifts for vacation, sick leave, holidays. 13.2 For other hours not covered in 13.1, the employee by mutual agreement may receive in lieu of overtime payment in cash, one hour of compensatory time for each hour worked. 13.3 The employee may accrue up to 40 hours in a compensatory bank to be used within the compensatory policy of the City. 13.4 Prior to December 31 st of each year, an employee must cash out all but 20 hours of compensatory time and those remaining hours not cashed remain available for use in the following year. ARTICLE XIV CALL BACK TIME An employee who is called to duty during his scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the employee's base pay rate. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour minimum. ARTICLE XV COURT STANDBY TIME If an officer is placed on standby for court during the officer's scheduled off-duty time, and if the court appearance is cancelled the day of the court date, the officer will receive standby pay in the amount of two (2) hours of pay at the officer's regular pay rate. If the employee owes time to the City the straight time standby will be subtracted from the balance owed. Ifthe employee does not owe the City time, the employee will receive two (2) hours of pay at the regular rate. As an 13 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 15 of 20] alternative, upon mutual agreement and if within the compensatory time accumulation maximum, the employee may receive two (2) hours of compensatory time at the straight time rate. ARTICLE XVI UNIFORMS The EMPLOYER will provide all City-required uniform articles and equipment. ARTICLE XVII INJURY ON DUTY Employees injured during the performance of their duties for the EMPLOYER and thereby rendered unable to work for the EMPLOYER will be paid the difference between the employee's regular pay and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days per injury, not charged to the employee's vacation, sick leave, or other accumulated leave, or other accumulated paid benefits, after a three (3) working day initial waiting period per injury. The three (3) day working day waiting period shall be I;harged to the employee's sick leave account less Worker's Compensation insurance. ARTICLE XVIII WAGES 18.1 PLACEMENTlNTO PAY SCHEDULE A. The Employer has the discretion to place a new employee into the pay schedule at a step other than the start step as the Employer deems appropriate. 18.2 2011 WAGES The following wage schedule shall be in effect for the period January 1,2011 through December 31, 2011: Wages Start (75% of "after 3rd year" rate) After six months (80% of "after 3rd year" rate) After 1 st year (85% of "after 3rd year" rate) 14 Per Hour $23.14 $24.68 $26.22 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 16 of 20] After 2nd year (90% of "after 3rd year" rate) After 3rd year 18.3 2012 WAGES $27.77 $30.85 The wage schedule for 2011 will remain in effect from January 1, 2012 through June 30, 2012, and the following wage schedule shall be effective from July 1, 2012 through December 31,2012: Wages Start (75% of "after 3rd year" rate) After six months (80% of "after 3rd year" rate) After 1st year (85% of "after 3rd year" rate) After 2nd year (90% of "after 3rd year" rate) After 3rd year 18.4 2013 WAGES Per Hour $23.37 $24.93 $26.49 $28.04 $31.16 The following wage schedule shall be in effect for the period January 1, 2013 through December 31, 2013: Wages Start (75% of "after 3rd year" rate) After six months (80% of "after 3rd year" rate) After 1 st year (85% of "after 3rd year" rate) After 2nd year (90% of "after 3rd year" rate) After 3rd year Per Hour $23.60 $25.18 $26.75 $28.32 $31.47 For 2013, if any City Employee receives a wage increase greater than 1.0% (not including step increases), the Employees covered by this Agreement shall receive the same increase. 18.5 LONGEVITY A. After 4 years After 6 years After 10 years After 14 years 3% additional to base ratc 5% additional to base rate 7% additional to base rate 9% additional to base rate 15 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 17 of 20] ARTICLE XIX INSURANCE 19.1 Effective January 1, 2011, the EMPLOYER will contribute nine hundred fifteen dollars ($915.00) per month per employee toward a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, subject to the health insurance opt-out provisions set out in Paragraph 19.4 19.2 Effective January 1, 2012, the EMPLOYER's contribution is frozen at nine hundred fifteen dollars ($915.00) per month per employee receiving single health insurance coverage and increased to nine hundred ninety dollars ($990.00) per month per employee receiving family/single plus health insurance coverage toward a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, subject to the health insurance opt-out provisions set out in Paragraph 19.4. 19.3 Effective January 1, 2013, the EMPLOYER's contribution per Employee receiving single health insurance coverage is frozen at nine hundred fifteen dollars ($915.00) per month, (however, at no time shall the Employer contribution be less than 100% ofthe premium cost for single coverage of the highest option health plan available), toward a cafeteria bencfit plan that offers group health, life, long-term disability and dental insurance, subject to the health insurance opt-out provisions set out in Paragraph 19.4. The EMPLOYER's contribution per Employee receiving family or single plus health insurance coverage is one thousand forty dollars ($1,040.00) per month toward a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, subject to the health insurance opt-out provisions set out in Paragraph 19.4. 19.4 HEALTH INSURANCE OPT-OUT OPTION If a health insurance opt-out option is available with the City's group health insurance plan, an employee who has health insurance through a group-sponsored plan elsewhere may elect to waive health insurance coverage. An employee who waives health insurance coverage will receive, as the City's insurance contribution, the difference between the lowest cost single coverage health insurance plan and the City's single insurance contribution, as set out 16 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 18 of 20] in Paragraphs 19.1, 19.2 and 19.3, plus an additional fifty dollars ($50.00) per month as an opt-out credit to use through the City's cafeteria benefit plan. ARTICLE XX PART-TIME EMPLOYEE PAY AND BENEFITS 20.1 Part-time Police Officers will be placed into the same pay schedule as the Police Officers. The Employer has the discretion to place a new employee into the pay schedule at a step other than the start step as the Employer deems appropriate. Part-time officers are not eligible for longevity pay. 20.2 MOVEMENT THROUGH PAY RANGE A part-time officer will move through the steps of the pay schedule based on each two thousand eighty (2,080) hours worked. 20.3 PART-TIME EMPLOYEE BENEFITS Employees regularly scheduled to work 20 hours or more per week shalI be eligible for prorated benefits, except health insurance. The determination of the regular schedule will be made on a quarterly basis. Health insurance eligibility will be determined by the City'S agreement with its insurance carriers. ARTICLE XXI VACATIONS Employees will accumulate vacation leave according to the following schedule: o through 5 years continuous service 10 days ( 80 hours) 6 through 10 years continuous service 15 days (120 hours) 11 through 15 years continuous service 16 years continuous service 17 years continuous service 18 years continuous service 19 years continuous service 20 years and over continuous service 17 18 days (144 hours) 19 days (152 hours) 20 days (160 hours) 21 days (168 hours) 22 days (17 6 hours) 23 days (184 hours) Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 19 of 20] The maximum accumulation of accrued vacation is 240 hours. ARTICLE XXII HOLIDAYS 22.1 Each employee shall receive 11 (88 hours) floating holidays accrued on a prorated basis each year to be used in the same manner as vacations. For each holiday hour not used each employee shall receive an hour of pay up to 88 hours per year. Payment is to be made on the first day in December of each calendar year. 22.2 Employees who are scheduled to work on New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Friday after Thanksgiving, or Christmas Day shall receive an additional one-half hour of pay for each hour worked on each of these ten holidays. ARTICLE XXIII SICK LEAVE a) Each employee shall earn eight (8) hours of sick leave per month. b) Each employee shall be allowed to accumulate sick leave up to the maximum amount of nine hundred sixty (960) hours. c) In addition any hours over 960 hours accrued shall go into a catastrophic sick leave bank which may be used any time the person is sick for more than 30 consecutive calendar days. The maximum accrued in this bank is 320 hours and is not useable for severance purposes under Article XXII. ARTICLE XXIV SEVERANCE PAY Each employee with at least three (3) years, but not less than twelve (12) years, of service with the EMPLOYER will receive, upon honorable termination of employment, one-third (1/3) of the employee's accumulated sick leave as severance pay. Each employee with twelve (12) years or more of service with the Employer will receive, upon honorable termination of employment, one-half (1/2) of the employee's accumulated sick leave as severance pay. These funds shall be deposited into a designated Post-Employment Health Care Savings Plan. 18 Item #10 - CC Agenda - 05/09/2011 Police Officer Labor Agreement for 2011-2013 [Page 20 of 20] ARTICLE XXV POST EMPLOYMENT HEALTH CARE SAVINGS ACCOUNT Each employee shall participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) established under Minnesota Statues section 352.98. All funds collected by the employer on behalf on the employees shall be deposited into the HCSP. Commencing January 1,2008, each employee shall contribute 2% of salary to the HCSP, except officers with 15 to 17 years of experience will contribute 0%. The employer shall deduct this amount from each payroll check. Upon termination of employment 100% of severance pay, as that term is defined in this Labor Agreement, shall be deposited into the HCSP. ARTICLE XXVI DURATION This AGREEMENT shall be effective as of the first (1st) day ofJanuary, 2011 and remain in full force and effect until the thirty-first (31 8t) day of December, 2013. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on ____________ ,2011. FOR THE CITY OF ORONO: 19 FOR LAW ENFORCEMENT LABOR SERVICES, INC.: Item #11 - CC Agenda - 05/09/2011 Licenses & Permits [Page 1 of 4] REQUEST FOR COUNCIL ACTION Department Approval: Administrator Reviewed: Name Lin Vee \ Title City Clerk \tf Item Description: List of Licenses for Council Approval GARBAGE HAULER I. Randy's EnvirolUuental Services 4351 U.S. Hwy 12 SE Delano, MN 55328 2. Vintage Waste Systems, Inc. 5315 Pioneer Creek Drive Maple Plain, MN 55359 COUNCIL ACTION REQUESTED: Motion to approve/deny the above listed licenses. DATE: May 5, 2011 ITEM NO: II Agenda Section: Licenses Item #11 - CC Agenda - 05/09/2011 Licenses & Permits [Page 2 of 4] City of Orono Box 66 (2750 Kelley Parkway) Crystal Bay, MN 55323 (952) 249-4600 License Year ,{).Oll· ;;IDI;}. Date Received i /d. 5/1 J Fee Paid =-11 Initials '/2.0 oSO· Garbage & Refuse Collector's License Application The undersigned wishes to operate the indicated business in the City of Orono and herewith makes applications for a license to do so. Business/Finn_.l''IS'"Q'''-!..I\"d.LC "j1.J_'",S_f:?",--,tl-l '",)ul IC!' 'Lj)Y..L' lltnClJf",' ,"P...lW"'·"-.LI_-,S"'"e...lI'--'LIJ.J.,'",(.:-,,,fOc. "'0 ____________ _ Address J Jf35i :) /un (Street) Business Phone Number ~'1 ') (Street) Phone Number "". . ,,,,eVrn P /if, SE . (City) 0-, 11 c 7/",-~,_3-J (City) (State) Check One: Individual __ Partnership Number of Vehicles to be used in Orono d., 0 Description of Vehicles (attach list if more) : 55"3~! (Zip code) (Zip code) X-Corporation Year Mfgr. Gross wt. Rear Axle Wt. SizelYards License Number General area of City served e,~ !.(}·tdt!.. , Schedule of Collection chargesl dates Res ,de)n 'f..' Cf I Approximate number of customers in Orono 350 Location of dumping area IN ORJJER F'OR THIS APPLICA nON TO BE PROCESSED, YOU MUST INCLOSE THE ~'OLLOWING: • Surety bond in the amount of$I,OOO. ~ f)~).. ~ • Proof of insurance in the amount of $100,000 -$300,000 -$50,000 and I O-day cancellation clause. 01\ 1Y'IJ, J!;.<j • Annual fee is a $75.00 nat rate fee, plus $15.00 per truck, and a $30.00 transfer fee (if applicable). ,$ 1,~ll'f, I am the owner and operator of the above business and I have paid all license fees and taxes required by law. I have verified that the above infol111ation is correct. Applicant Signature /J./r/4-cJ ') i V/lfM-1#t:.tJ~'-I Dat'" F'OIVCITY USE ONLY: After review of application, staffrecommends: _V_ A 'pproval __ Denial ___ Other (specify) L-I!..C~ .. '-.iI .... JL.Q () Od.r---= Signature of City Official Item #11 - CC Agenda - 05/09/2011 Licenses & Permits [Page 3 of 4] Or o n o 20 1 1 - - - - - - - - Fl e e t # Ye a r Ma k e Mo d e l Li e . # i ~ Cu . Yd . He n n . # Ta r e W t . Re g . wt . - 83 '9 8 Fo r d LT 9 5 1 3 YB C 7 4 7 1 Re a r l o a d 20 67 5 5 37 , 0 4 0 63 , 0 0 0 84 '9 8 Fo r d LT 9 5 1 3 YB B 4 9 3 5 Ro l l - o f f - 67 4 9 - 57 , 0 0 0 15 3 '0 0 I Pe t e r b i l t 32 0 YB A 6 7 9 5 Fr o n t l o a d 40 82 9 2 35 , 2 4 0 63 , 0 0 0 - - - - - 16 2 '0 2 Pe t e r b i l t 32 0 YA U 6 6 0 5 Re a r l o a d 20 83 2 9 32 , 4 8 0 54 , 9 9 9 16 8 '0 2 Pe t e r b i l t 35 7 YA Z 6 3 3 2 Ro l l - o f f - 83 6 7 - 57 , 0 0 0 - - 17 6 '0 2 Pe t e r b i l t 35 7 YA Z 6 3 3 5 Ro l l - o f f - 84 2 8 - 57 , 0 0 0 17 7 '0 2 Pe t e r b i l t 35 7 YA Z 6 3 3 6 Ro l l - o f f - 84 2 9 - 57 , 0 0 0 -- 18 3 '0 3 In t e r n a t i o n a l 44 0 0 YB B 4 8 5 2 i Si d e l o a d 12 84 7 9 20 , 9 0 0 39 , 0 0 0 19 5 '0 4 Pe t e r b i l t 32 0 YA R 5 1 5 5 Re a r l o a d 25 85 8 8 35 , 6 2 0 57 , 0 0 ~ ,- . - 21 6 '0 6 Pe t e r b i l t 33 5 I YA U 4 0 9 4 Ro l l - o f f I - 87 0 3 - 57 , 0 0 0 -- -- - - -- -- - , - I 22 5 '0 6 Pe t e r b i l t 35 7 YB B 4 9 3 9 Ro l l - o f f - 87 3 1 - El: 3 , 9 0 ~ __ -- 23 4 '0 7 Pe t e r b i l t 33 5 YA X 4 0 2 9 i Ro l l - o f f - 87 9 3 - 57 , 0 0 0 I - - - - - - - - - - - - - - - 24 2 '9 7 I Fr e i g h t l i n e r FL 8 0 YA Z 6 3 4 1 Re a r l o a d 20 88 7 3 ~ , 8 0 g _ _5 4 , 9 9 f j _ - , , - - - - - - - - - - - - - - - - - - t - - - - - --- - - 24 3 '9 7 Fr e i g h t l i n e r FL 8 0 YB B 4 9 4 1 Re a r l o a d 20 88 7 4 f - ? 1 '-4 6 ~ __ 54 , 9 9 9 - - , -- - - - - ~ - - - - - - - . - - f- - - - ' - - - -- - f - - - - - - .. . 26 0 '0 8 Fo r d F7 5 0 I YA Z 1 6 0 3 Re a r l o a d I 12 20 3 3 ~ J O O _ 33 , 0 0 0 ' - f - - - - - - - 26 1 '0 8 Fo r d F7 5 0 YA Z 4 6 0 2 Re a r l o a d 12 20 3 4 19 , 1 0 0 33 , 0 0 0 - - - 27 4 '0 1 Fr e i g h t l i n e r FL 8 0 YB A 6 7 6 0 i Re a r l o a d 25 54 , 9 9 9 .- -- 27 5 '0 8 Pe t e r b i l t I 32 0 YB A 6 7 7 9 Fr o n t l o a d 40 34 , 8 0 0 57 , 0 0 0 27 6 '0 1 Fr e i g h t l i n e r F L 8 0 - 1 YB A 6 7 8 7 Re a r l o a d 25 21 0 8 54 , 9 9 9 I -- I I 27 7 '0 1 i Fr e i g h t l i n e r FL 8 0 YB A 6 7 8 8 Re a r l o a d 25 2 4 ,9 9 9 _ _ .. _- - Item #11 - CC Agenda - 05/09/2011 Licenses & Permits [Page 4 of 4] City of Orollo Box 66 (2750 Kelley Parkway) Crystal Bay, MN 55323 (952) 249-4600 1 ... 01\ •. '2.,01 License Year Date Received-;---C·"'Y~/·'lO=-·-::r\ \ Fee Paid tpi'Initials--l2{L Garbage & Refuse Collector's License Application '2- The undersigned wishes to operate the indicated business in the City of Orono and herewith makes applications for a license to do so. Business/Firm'--''--'-''-'--'--'~_-I=?L.L~ __ -'''"'S;L.<'-'''''''--''-'7-f __ L!L~c..:... ________ _ Address 53! i'd 5};"35'1 (Street) Business Phone Number "l£~~'17~ ~" ';fbI (Zip code) Applicant's Name -l.t:&tJ'Lrj-,,:Y-r-V_LM{~'Lt',--,:k""f',-,If;-,-t;C_---\"(~I1c.'yt--,,?~:r;:..:.,~"'-~'--"--L) _____ ---: __ Address 7 . J ~)tp. IX,..., L.,"f )"11-tJf<:r1f/ f1A/ S5" 3 6 7 (Street) (City) (State) (Zip code) 15".2-Y,fr'.2 ~//Y4 Phone Number Check One: Individual __ Partnership 2=.. Corporation 7 Approximate number of customers in Or0110 50 7 Location of dumping area f/er't.. .&1'"11//\ rr'f~) .a.., tP>1 . >lJ~ (rW;b~~) IN ORDER FOR THIS APPLICA nON TO BE PROCESSED, YOU MUST INCLOSE THE FOLLOWING: • Surety bond in the amount of $1,000. • Proof of insurance in the amount of $100,000 -$300,000 -$50,000 and la-day cancellation clause. • Annual fee is a $75.00 flat rate fee, plus $15.00 per truck, and a $30.00 transfer fce (if applicable). I am the owner and operator of the above business and I have paid all license fees and taxes required by law. 1 have verified that the above infonnatioll is correct. ~ -s::--'/-ILl-II ~al1t s:;:ture Date FOR,J:ITY USE ONLY: After review of application, staff recommends: _V_ A 'pproval __ Denial __ Other (specify) cf2 C.l:.-'L~~e £) OC~-" Signature of City Official Item #12 - CC Agenda - 05/09/2011 Bills [Page 1 of 7] City of Orono Check Register· COUNCIL REPORT Check Issue Dates: 4/26/2011 ·5/9/2011 Check Check Payee Issue Date Number Invoice Number ADVANCED IMAGING SOLUTIO 05/09/2011 94252 175601760 Total 94252: ADVANCED IMAGING SOLUTIO 05/09/2011 94253 175761899 Total 94253: APACHE GROUP 05/09/2011 94254 147265 Total 94254: ASSURANT EMPLOYEE BENEFI 05/09/2011 94255 042011 Total 94255: CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CAROM EMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CAROMEMBER SERVICE CAROMEMBER SERVICE CAROM EMBER SERVICE CAROM EMBER SERVICE CAROM EMBER SERVICE CAROM EMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE Total 94256: CENTERPOINT ENERGY MAIN CENTERPOINT ENERGY MAIN CENTERPOINT ENERGY MAIN CENTERPOINT ENERGY MAIN CENTERPOINT ENERGY MAIN CENTERPOINT ENERGY MAIN Total 94257: CHUNKS LAKESHORE AUTO CHUNKS LAKESHORE AUTO CHUNKS LAKESHORE AUTO CHUNKS LAKESHORE AUTO CHUNKS LAKESHORE AUTO 05/09/2011 94256 CF032311 05/09/2011 94256 CF032411 05/09/2011 94256 CF032411B 05/09/2011 05/09/2011 05/09/2011 05/09/2011 05/09/2011 05/09/2011 05/09/2011 05/09/2011 06/09/2011 05/09/2011 94256 CF040411 94256 CF040411 94256 CF040411 94256 CF040611 94256 CF040611 94256 00042011 94256 00042311 94256 OD042511 94256 00042911 94256 JL032511 05/09/2011 94256 JL041611 05/09/2011 94256 LV032811B 05/09/2011 94256 LV040111 05/09/2011 94266 LV040411 05/09/2011 94266 LV041011 05/09/2011 94256 R0041311 05/09/2011 94256 S0042211 05/09/2011 94256 $0042211 05/09/2011 94256 S0042211 05/09/2011 94256 S0042711 05/09/2011 94257 042111 05/09/2011 94257 042711 05/09/2011 94257 042711 05/09/2011 94267 042711 05/09/2011 94257 042711 05/09/2011 94257 042711 05/09/2011 94258 7389 05/09/2011 94258 7396 05/09/2011 94258 7416 05/09/2011 94258 7425 05/09/2011 94258 7437 Invoice GL Acccunt Description 101-42110·413 pd copier lease 04/15 to 05/15 101·41900·413 copier lease 04/15 to 05/15 and overage 101-41900·223 towels 101·21713 LTO 5/11 101-42110-331 IPass 101·42110-201 printer ribbon for 10 printer 101·42110·437 deposit Craguns for PLEAA conference 101·42110·437 training meals Subway 101·42110·437 training meals Green Mill 101·42110·437 training meals TGI Fridays 101·42110·437 lodging Best Western-Chiefs conference 101-42110·437 laser instructor training Cornick 101·43000-240 tools 101-43270-442 food for cleanup day Coborns 651·49910-240 camera repair parts 101-45200-221 lumber for park bench repairs 101-41300A37 MCMA conference 101-41300A37 MCMA conference lodging Grand View Lodge 101-43270-444 organics display Items 101-41110-439 food for council work session 101-43270-444 composting bags 101-41110-439 food for council worksession 101-43000-408 return of GC receipt printer 601·49400-227 memory card and batteries for digital carnera 602-49450-227 memory card and batteries for digital camera 651-49910-227 memory card and batteries for digital camera 601-49400-437 meals for training 602-49450-381 LS 12 gas service 601A9400·381 03/18 to 04/19 602-49450-381 03/18 to 04/19 101-41900-381 03/18 to 04/19 101A2110-381 03/18 to 04/19 101A5210-381 03/18 to 04/19 101-42110-402 #215 belt, radiator repair 101-42110-402 #223 oil change 101-42110-402 #215baltery 101-42110-402 #214 oil change, brake repair 101-42110-402 #217 radiator repair Page: May 05, 2011 10:31AM Invoice Amount 235.13 235.13 1,532.76 1,532,76 342,27 342,27 958.53 958.53 40.00 150,70 126.00 13.87 35.31 37.59 200.02 525.00 135.70 14,98 10.71 72,67 225.00 239.61 39.37 5,00 29,80 5.00 179.00- 21,09 21,09 21.08 24.91 1,814.50 12.87 551.77 300.81 715.39 215.89 123.28 1,920.01 717.16 40.24 173.66 315.45 807.25 Item #12 - CC Agenda - 05/09/2011 Bills [Page 2 of 7] City of Orono Check Register -COUNCIL REPORT Page: 2 Check Issue Dates: 4/26/2011 -5/9/2011 May 05, 2011 10:31AM Check Check Invoice Invoice Description Invoice Payee Issue Date Number Number GL Account Amount Total 94258: 2,053.75 CLIP N SAVE 05/09/2011 94259 6249 101-45210-340 GC advertising 200,00 Total 94259: 200,00 CNA LTC 05/09/2011 94260 940229 101-21715 Long term Care 05/11 68.70 Total 94260: 68.70 COLONIAL SUPPLEMENTAL IN 05/09/2011 94261 3128642-050 101-21714 STO 05/11 310,62 Tolal 94261: 310.62 COMPASS TOOLS 05/09/2011 94262 8740 601-49400-437 GPS training 530.00 COMPASS TOOLS 05/09/2011 94262 8740 602-49450-437 GPS training 530.00 COMPASS TOOLS 05/09/2011 94262 8740 651-49910-437 GPS training 530.00 Total 94262: 1,590.00 COVERALL OF THE TWIN CITIE 05/09/2011 94263 7070164907 101-41900-407 cleaning City Hall/PW 1,566.79 COVERALL OF THE TWIN CITIE 05/09/2011 94263 7070164907 101-42110-407 cleaning PO 1,143.56 Total 94263: 2,710.35 DCA WIRE ONLY 05/09/2011 94264 042711 101-21719 04/27/11 flex 150.00 DCA WIRE ONLY 05/09/2011 94264 050411 101-21719 05/04/11 flex 354.00 Total 94264: 504.00 DELL 05/09/2011 94265 XF8P6CNT7 101-45210-221 GC printer 257.45 Total 94265: 257.45 DOMINOS PIZZA 05/09/2011 94266 3360 101-42110-439 food for PD training 55,00 Total 94266: 55.00 EARL F ANDERSON & ASSOC 05/09/2011 94267 0095221 101-452CO-223 no dumping signs 91.90 Total 94267: 91.90 FERGUSON WATERWORKS 05/09/2011 94268 01299064 601-494CO-227 flange kit 1,171.72 FERGUSON WATERWORKS 05/09/2011 94268 1299784 601-49400-227 water meters 26,138.03 Total 94268: 27,309.75 FINANCE AND COMMERCE 05/09/2011 94269 22275583 402-48055-352 bid ad Old Crystal Bay Rd 166,64 Total 94269' 166,64 G & K SERVICES 05/09/2011 94270 1006132369 101-43000-226 uniforms 234,50 G & K SERVICES 05/09/2011 94270 1006143354 101-43000-226 uniforms 178,77 G & K SERVICES 05/09/2011 94270 1006143354 101-43000-221 towels 44.29 Item #12 - CC Agenda - 05/09/2011 Bills [Page 3 of 7] City of Orono Check Register -COUNCIL REPORT Check Issue Dates: 4/26/2011 -5/912011 Payee Total 94270: Check Check Issue Date Number Invoice Number GENUINE PARTS COMPANY/NA 05/09/2011 94271 86010 Total 94271: GRAFIX SHOPPE 05/09/2011 94272 74665 Total 94272: HENNEPIN COUNTY INFOR TE 05/09/2011 94273 110238252 HENNEPIN COUNTY INFOR TE 05/09/2011 94273 110338042 HENNEPIN COUNTY INFOR TE 05/09/2011 94273 110338082 HENNEPIN COUNTY INFOR TE 05/09/2011 94273 110462022 Total 94273' HENNEPIN COUNTY SHERIFF Total 94274: HENNEPIN COUNTY TREAS HENNEPIN COUNTY TREAS HENNEPIN COUNTY TREAS Total 94275: INTEGRA TELECOM INTEGRA TELECOM INTEGRA TELECOM INTEGRA TELECOM Total 94276: JACKIE YOUNG JACKIE YOUNG Total 94277: JESSICA WERDER Total 94278' JOHN ENYART JOHN ENYART Total 94279: KELLY HERZOG KELLY HERZOG Total 94280: KENNETH N POTTS PA 05/09/2011 94274 20113 05/09/2011 94275 042911 05/09/2011 94275 042911 05/09/2011 94275 042911 05/09/2011 94276 8222593 05/09/2011 94276 8222593 05/09/2011 94276 8222593 05/09/2011 94276 8222593 05/09/2011 94277 050411 05/09/2011 94277 050411 05/09/2011 94278 042911 05/09/2011 94279 041411 05/09/2011 94279 041411 05/09/2011 94280 042911 05/09/2011 94280 042911 05/09/2011 94281 050211 Invoice GL Account 101-43000-221 cleaning supplies 101-42110-201 badges for speed trailer Description 601-49400-321 radio admin fee 101-42110-414 radio lease and MDC billing 601-49400-321 radio admin fee 101-41900-319 network support 101-41600-309 jail charges 101-41900-489 special assessment charge 601-49400-489 special assessment charge 602-49450-489 special assessment charge 101-42110-321 Phone service 101-41900-321 Phone Service 601-49400-321 Phone Service 602-49450-321 Phone Service 101-41300-319 CC meeting 04/11/11, 04/25/11 101-41300-319 Local Board of Appeal 101-42110-437 meal reimb PLEAA conference 101-41500-331 mileag reimb 101-41900-221 reimb for supplies 101-42110-437 mileage reimb PLEAA conference 101-42110-437 meal reimb PLEAA conference 101-41600-306 prosecution services Apr 2011 Page: 3 May 05, 2011 10:31AM Invoice Amount 457.56 20.61 20.61 88.12 88.12 48.00 1.348.85 48.00 48,09 1,492,94 180.00 180.00 58.50 13,50 490.50 562.50 133.14 186.40 31,07 93,20 443.81 555.00 165.00 720.00 44.29 44.29 38.51 12.85 51.36 139.78 40.10 179.88 2,625.00 Item #12 - CC Agenda - 05/09/2011 Bills [Page 4 of 7] City of Orono Check Register -COUNCIL REPORT Page: 4 Check Issue Dates: 4/26/2011 -5/9/2011 May 05, 2011 10:31AM Check Check Invoice Invoice Description Invoice Payee Issue Date Number Number GL Account Amount Tolal 94281, 2,625.00 LOGIS 05/09/2011 94282 33517 101-42110-310 police records 4,048.00 LOGIS 05/09/2011 94282 33517 101-42110-329 internet 441,50 LOGIS 05/09/2011 94282 33517 101-41900-329 internet 441.50 LOGIS 05/09/2011 94282 33574 405-48500-575 new switches 480.00 LOGIS 05/09/2011 94282 33574 101-42110-401 OR-Pollee backup 96.00 LOGIS 05/09/2011 94282 33574 101-41900-401 Etrust issue 24.00 LOG IS 05/09/2011 94282 33600 405-48500-575 add I license Adobe 301.26 Total 94282: 5,832,26 LONG LAKE TRUE VALUE 05/09/2011 94283 A1967 101-45200-221 nuts and bolts 81.27 LONG LAKE TRUE VALUE 05/09/2011 94283 86219 651-49910-227 rake handle 13.94 LONG LAKE TRUE VALUE 05/09/2011 94283 86485 101-43000-224 supplies 8.89 LONG LAKE TRUE VALUE 05/09/2011 94283 86629 101-45200-221 supplies 19.29 LONG LAKE TRUE VALUE 05/09/2011 94283 87331 101-45200-221 parks supplies 31.23 Total 94283: 154.62 LUNDS 05/09/2011 94284 466011 101-42110-439 food for meeting 22.83 LUNDS 05/09/2011 94284 466018 101-42110-439 food for meeting 12.46 Total 94284: 35.29 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 01/18 to 02/04 39.27 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 02/07 to 02/15 111,69 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 02/23 to 03/17 44.37 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 03/22 to 03/30 60.63 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 03/31 to 04/12 40,80 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 04/14 to 04/22 33,15 LYLE OMAN 05/09/2011 94285 042911 101-42400-331 mileage 04/28 to 04/29 18,36 Total 94285: 348,27 MAMA 05/09/2011 94286 542 101-41300-437 luncheon J. Loftus 20.00 Total 94286: 20,00 MEDIACOM 05/09/2011 94287 042611 101-45210-415 GC cable 7.29 Total 94287: 7.29 MEYERS OUTDOOR SERVICES 05/09/2011 94288 3241 101-45200A04 April lawn service 2,225.96 Total 94288: 2,225,96 MIDWEST FUELS 05/09/2011 94289 55192 101-42110-212 fuel PO 4,867,50 MIDWEST FUELS 05/09/2011 94289 55193 101-43000-212 diesel 3,610,64 Tolal 94289: 8,478.14 MIDWEST TURF SPECIALISTS 05/09/2011 94290 3969 406-48706-319 Hollander site clean up 187,03 Total 94290: 187,03 Item #12 - CC Agenda - 05/09/2011 Bills [Page 5 of 7] City of Orono Check Register -COUNCIL REPORT Page' 5 Check Issue Dates: 4/26/2011 -5/912011 May 05,2011 10:31AM Check Check Invoice Invoice Description Invoice Payee Issue Date Number Number GL Account Amount MN NCPERS GROUP LIFE INS 05/09/2011 94291 6732511 101-21710 Pera life 05/11 224.00 Total 94291: 224.00 NAVARRE HARDWARE 05/09/2011 94292 237824 101-42110-201 cleaning supplies 3.20 NAVARRE HARDWARE 05/09/2011 94292 237948 101-43000·221 paint 6.40 NAVARRE HARDWARE 05/09/2011 94292 238082 602-49450-227 sewer supplies 93.96 NAVARRE HARDWARE 05/09/2011 94292 238548 101-45200-223 supplies 3.90 NAVARRE HARDWARE 05/09/2011 94292 238844 602-49450-227 bar grate 9,07 NAVARRE HARDWARE 05/09/2011 94292 240055 101-42110-201 chain and lock for speed trailer 36,31 Total 94292: 152,84 NEXTEL COMMUNICATIONS 05/09/2011 94293 326180427-0 101-45210-321 04115 to 05/14 22.40 NEXTEL COMMUNICATIONS 05/09/2011 94293 326180427-0 602-49450-321 04115 to 05/14 372,03 NEXTEL COMMUNICATIONS 05/09/2011 94293 326180427-0 601-49400-321 04/15 to 05/14 78.78 NEXTEL COMMUNICATIONS 05/09/2011 94293 326180427-0 101-41900-321 04/15 to 05/14 167.86 Total 94293: 641.07 OFFICE DEPOT 05109/2011 94294 5611963060 101-41900-201 office supplies 90,79 OFFICE DEPOT 05109/2011 94294 5611963060 101-42110-201 office supplies 90,80 OFFICE DEPOT 05/09/2011 94294 5615547900 101-42110-201 credit for return 10,64- OFFICE DEPOT 05/09/2011 94294 5622614120 101-41900-201 office supplies 753,85 OFFICE DEPOT 05/09/2011 94294 5622614120 101-42110"201 office supplies 753,84 OFFICE DEPOT 05/09/2011 94294 5817950520 101-4190D-201 office supplies 23.50 OFFICE DEPOT 05/09/2011 94294 5817950520 101-4211 D-201 office supplies 23.50 Total 94294: 1,725.64 OLD DUTCH FOODS INC 05/09/2011 94295 129125 101"45210-093 concession supplies 15.75 Total 94295: 15.75 PAETEC 05/09/2011 94296 2544592 601-4940J-321 water plant phone 67.32 Total 94296: 67,32 PETER ZIMMERMAN 05/09/2011 94297 050211 101-41500-331 mileage reimb 48.96 Total 94297: 48.96 PROLAWNS 05/0912011 94298 6692 101 -45200-404 Spring fertiizaiion and weed control 2,548.98 Total 94298: 2,548.98 QWEST 05/09/2011 94299 041911 613·49830"321 GC dsl 70.95 Total 94299: 70.95 RON STEFFENHAGEN 05/09/2011 94300 042011 101-45210-226 reimb shoes 109.95 Total 94300: 109.95 RUFFRIDGE JOHNSON INC 05/09/2011 94301 57467 651-49910-227 lever assembly 379.92 Item #12 - CC Agenda - 05/09/2011 Bills [Page 6 of 7] City of Orono Payee Total 94301: SCOTT OBERAIGNER Toia194302: STEVE STURM Total 94303: SUN NEWSPAPERS SUN NEWSPAPERS SUN NEWSPAPERS SUN NEWSPAPERS Total 94304: SUSAN SCHULTZ Total 94305: TASER INTERNATIONAL Total 94306: THE CONCRETE DOCTOR Total 94203: THN ENTERPRISES Total 94307: TONY WITTKE Total 94308: TWIN CITY GARAGE DOOR CO Total 94309: Check Register -COUNCIL REPORT Check Issue Dates: 4/26/2011 -5/912011 Check Check Issue Date Number Invoice Number 05/09/2011 94302 042611 05/09/2011 94303 050111 05/09/2011 94304 1044573 05/09/2011 94304 1044576 05/09/2011 94304 1045865 05/09/2011 94304 1045867 05/09/2011 94305 042911 05/09/2011 94306 1246893 05/03/2011 94203 050311 05/09/2011 94307 1141 05/09/2011 94308 041411 05/09/2011 94309 348828 Invoice GL Account Description 601-49400-437 reimb meals GPS training 101-42110-439 food for reserves-Wells Fargo 1/2 marathon 101·41900-352 legal ad 101-41900-352 legal ad 101-41900-352 legal ad 101-41900-352 legal ad 101-4211 J-437 mileage and meal reimb first repsonder training 101-42110-403 taserrepair 601-49400-319 driveway repair 3329 Crystal Bay Rd 101·45200-404 Install lie poles and floating dock at Big Island 101-42110-228 reimb supplies for training 101-42110-404 garage door repair PD WASTE MANAGEMENT TC WES 05/09/2011 94310 5951530-159 101-41900-404 May Service WASTE MANAGEMENT TC WES 05/09/2011 94310 5951530-159 101-45200-404 May Service Total 94310: WAYZATA BAY CAR WASH 05/09/2011 94311 041311 101-42110-402 car washes Total 94311: XCEL ENERGY 05/09/2011 94312 369128164 602-49450-381 Is 12 Total 94312' ZARNOTH BRUSH WORKS 05/09/2011 94313 132897 651-49910-227 sweeper broom Page: 6 May 05, 2011 10:31AM Invoice Amount 379,92 11.25 11,25 33.74 33.74 71.52 71.52 65.56 59.60 268.20 37.36 37.36 809.95 809.95 1,325,00 1,325.00 3,000,00 3,000.00 6,33 6,33 84.43 84.43 120.04 14,89- 105.15 27.44 27.44 160,39 160.39 425.36 Item #12 - CC Agenda - 05/09/2011 Bills [Page 7 of 7] City of Orono Payee Total 94313: Grand Totals: Check Check Issue Date Number Check Register -COUNCIL REPORT Check Issue Dates: 4/26/2011 -5/912011 Invoice Number Invoice GL Account Description Page: 7 May05,2011 10:31AM Invoice Amount 425,36 78,556.27 Item #13 (Closed Meeting) - CC Agenda - 05/09/2011 Performance Evaluation for City Administrator [Page 1 of 1] REQUEST FOR COUNCIL ACTION Department Approval: Administrator Reviewed: Name Jessica Loftus Title City Administrator DATE: May 9,2011 ITEM NO: l-:S Agenda Section: Closed Meeting Item Description: Closed Meeting -Performance Evaluation The Open Meeting Law, Minn. Stat. Sec. 13D.05 (3), allows the City Council to close a meeting to evaluate the performance of an individual who is subject to its authority. COUNCIL ACTION REQUESTED: Consider a motion to close the regular meeting conduct a performance evaluation of Jessica Loftus.