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HomeMy WebLinkAboutResolution 1656 . •s � ' �r � ;:t_4 ' .� � � . c�t� o� oR,oNo RESOLUTION OF THE CITY COUNCIL NO. 1656 • • � • • � '�,�,�:;,,�,�,. ' A RESOLUTION CREATING THE. ORONO CRIME PREVENTION AND CRIMINAL 'APPREHENSION FUND WHEREAS, it has been found in some communities that an effective means of deterring burglaries is to create a system of code marking valuables, for identification purposes, in citizens ' homes, so that in the event such items are stolen, the .items are easily and specifically identifiable as to ownership; and , WHEREAS, as a further deterrent, those homes that have so identi- fied their valuables are provided with a sticker to be placed at prominent locations, thus alerting a potential burglar to the fact that valuables within such home are so identifiable and easily traced, and consequently, difficult to not only dispose of, but extremely useful for prosecution in the event the criminal is apprehended; and � WHEREAS, neighborhood crime watch programs have been effective � in neighbors involved in crime preven�.ion and in assisting each other in keeping their neighborhood safe; and � WHEREAS, in over 400 cor�ununities throughout the country where such program has been implemented, the results have been shown to be effective. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City� of Orono, that the Police Department for the City of Orono be hereby authorized to operate such program and is further directed to cooperate with the citizens wishing to participate in such program. y BE IT FURTHER RESOLVED that the City Council create a fund in the amount of $375. 00 entitled the "Crime Prevention Fund" , which funds shall be used for the implementation of this, project. BE IT FURTHER RESOLVED that the Mayor be permitted to appoint a citizens ' committee of five members to assist the� Police Department in the program. BE IT FURTHER RESOLVED that the committee be instructed to take whatever means available to provide publicity for the program by such means as advertising, door-to-door contact, pui5licitv throuah the schools, seminars, and whatever other means may be considered fruitful. BE IT FURTHER RESOLVED that the City Council authorizes staff \� to take the necessary steps to adopt and implement the attached articles ` of incorporation and bylaws. �. .�, � � �.�� .� "`�'' :�e Cit o� ORONO � � � � RESOLUTION OF THE CITY COUNCIL Np, 1656 • • � • • :<:.�_k,; �}_- . �:, t,�.;., � BE IT FURTHER RESOLVED that the citizens ' committee and Police Department report to the� City Council periodically as to the success of the program and the number of citizens who have: made use of the program. BE IT FURTHER RESOLVED that the �Orono Crime Prevention and Criminal Apprehension Furid �be an accourit to be kept separate from other City furids, and that private citizens� be urged:to. contribute so as to continue the furid as a self-sustaining, civic service of .the community. Adopted by the City Couricil of the City .of Orono, Minnesota � at a regular meeting held July 9, 1984 . � � � � Mary C. u ler, Mayor Atte st: � �j. _-�2�.-�� Alberta M. Strom, City Clerk i� � -2- , � . �., ' ARTICLES OF INCORPORATION ' OF � THE ORONO CRIME PREVENTION AND • CRIMINAL APPREHENSION FUND � The undersigned, for the purpose of forming a corporation pursuant to the provisions of the Minnesota Nonprofit Corporation Act, Minnesota Statutes , Ch apter 317, adopt the following Arti cles of Incorporation: . . , ARTICLE I • The name of the corporation sh all be the Orono Crime Prevent- ion and Criminal Apprehension Fund. ARTICLE II • The purpose of this corporation shall be to encourage the prevention of crime and the apprehension of criminals in the �City .� of Orono, Minnesota by (1) Informing Orono citizens of inethod of dis couraging crime on their property and in the community by parti cipating in local neighborhood crime wat ch programs , (2) offering and funding seminars to teach citizens in crime prevention, � shoplifting and check protection seminars for businessmen, (3) engaging in other activities and cooperating with other groups for . • the purpose of preventing crime or apprehending criminals , (4) . establish and fund a telephone ans�tering service for citizens reporting a crime or other suspicious activity, (5) provide funds to the Orono Police Department for special purposes for which the department has no budgeted funds , (6) offering rewards for the • apprehension, arrest or conviction of criminals . This corporation shall be operated exclusively. 'for the following purposes: to engage in, advance, promote, and administer charitahle : and educational activities and projects for the purpose of crime pre- � vention and the apprehension o.f criminals in its own behalf or as the agent, trustee, or representative of others; to aid, assist, and contribute to the support of corporations , associations , and insti- tutions, which are organized and operated exclusivelv for such chari- table and educational purposes and which are described in Section � . 501 (c) (3) of the Internal Revenue Code, as now enacted or as here- : � . - � �i� . . � � , 1 '" after.. amended, and in Section 290 .05, Subdivision 9 , of the Statutes � of the State of_ r�linnesota, as now enacted or as hereaf.ter amended. The corpration shall have onl,y such powers as are consistent with the foregoing purposes, including the power to acauire and receive � funds and property of every kind and nature whatsoever, whether by � purchase, conveyance, lease, gift, bec�uest or otherwise, and to • own, hold, invest, expend, make gifts and contributians of, and to convey, transfer, and dispose of any funds and property and the income ' therefrom f.or the furtherance of the purposes of. the corporation, and to lease, mortqage, encumber, invest and use the same, and such other powers which are consistent with the foreqoing purposes and which � are afforded to the .corporation by the t7innesota rlonprofit Corpora- , �, tion Act, and any future laws amendatory thereof and supplementary � thereto. Provided, further, that all such powers of the corporation shall be exercised only so that the corporation' s operations shall be exclusively within the contemplation of both Section 501 (c) (3) � of. the Internal Revenue Code, as now enacted or as hereafter amended, ' . and of Section 290 . 05 , Subdivision 9 , of the Statutes of the State of Minnesota, as now enacted or as herea�ter amended. rIo part o.f the property or the ineome of the corporation shall ever be used or employed directly or indirectl_y by ,the corporation for the � purpose Qf carrying on propa_qanda or otherwise attemptinci to influence � legislation, and in no event shall the corporation participate in, or intervene in (including publishinq or distributing statements) anv . political camnaign on behalf of anv candidate for public off.ice. • ARTICLE I:LI ' _ The corporation does not and will not af..ford pecuniary gain, incider�tally or otherwise, to its members. tdo part of the �r�perty � or the income .of the corporation or any other pecuniary qain or profit shall inure to any member of the corporation except that reason- able compensation may be paid for services rendered to or f.or the � corporation. In the event of d�issolution �of the corporation of � � the corporation all of its then assets shall be distributed as �. � follows : (a) The dissolution shall be conducted under Court � superv�s�on if_ reau�red under the Statutes of the State of Minnesota' or deemed desirable by the , corporation in such manner as in the judgment of � 4 r . • � the Court will accomplish the general purposes for which the dissolved corporation ' . was organized. . (b) If a dissolution under Court supervision is not . so required or deemed desirable, the assets � of the corporation shall be distrubuted to or for and to which gifts are deductible from income of a donor under the Internal Revenue Code and under Statutes of the State of Minn- esota, to the extent then possible. If the Internal Revenue Code, as hereafer amended, does • not provide for such, a. deduction, then the distribution shall be made to one or more state or local governments , for a public purpose. In the event of dissolution, none of .the assets shall be transferred to or in any respect whatsoever iriure` to or for the benefit of any member of the. corporation. � The corporation shall not lend any of its assets to an officer, • director or member of the corporation nor guarantee to any other person the payment of a loan by an officer, director or member of the corporation. . ARTICLE IV The period� of duration .of the corporation shall be perpetual. ARTICLE V � � The ,registered office of the corporation in Minnesota shall be located in the City of Orono. . ARTICLE VI The names and addresses of the incorporators , each of� whom is a natural person of full age, are: NAME � ADDRE`5S - � .� • ' • � �' • . • ' ' � ARTICLE VII The members of the corporation shall be and constitute the . directors of the corporation: The first Board of Directors shall consist of five persons , � who shall also b� the initial members of the corporation. The names and addresses and tenure in office of . each of the first directors are: � ' I � To Serve � Until the • lst Annual Member- Name Address ship Meetinct in Year President Vice-President � ! Treasurer � Member Member ' ARTICLE VIII The �corporation shall have no capital stock. � ARTICLE IX The members , directors and officers of this corporation � shall not be personally liable for the obligations of the corp- � orations . • . t . � � • . IN WITNESS, the undersigned incorporators have executed these Articles of Incorporation on the day of 198 . In the Presence of: . STATE OF MINNESOTA) ) SS. COUNTY OF HENNEPIN) � ' On this day of . 198 , before me, a Notary Public personally appeared . � to me known to be the persons names as incorporators and who executed the foregoing Articles of Incorporation, and they acknowledge that they executed the same as their free act and deed. • \ - • � " • ' '� BY-LAWS • OF . THE ORONO CRIME PREVENTION FUND ARTICLE I � Purpos e . The purpose of this corporation shall be to encourage the � prevention of crime and the apprehension of criminals in the City of Orono, Minnesota by (1) Informing Orono citizens of method of dis couraging crime on their property and in the community by participating in local neighborhood crime watch programs , (2) offering and funding seminars to teach citizens • in crime prevention, shoplifting and check protection seminars . for businessmen, (3) engaging in other activities and cooperating with other groups for the purpose of preventing crime or apprehending criminals , (4) to establish and fund a telephone . answering service for citizens reportin.g a crime or other suspicious . activity , (5) provide funds to the Orono Police Department for special purposes for which the department has no budgeted funds , (6) offering rewards for the apprehension, arrest or conviction of criminals . • � This corporation shall be operated exclusively for the follow- ing purposes : to engag� in, advance, promote, and administer charitable and educational activities and projects for the purpose � . of crime prevention and the apprehension of criminals in its own behalf or as the agent, trustee, or representative of others ; : to .aid, assist, and contribute to the support of corporations , associations , and institutions , which are organized and operated exclusively for such charitable and educational purposes and which are described in Section 501 (c) (3) of the Internal Revenue Code, as now enacted or as hereafter amended, and in Section 290 .05, Subdivision 9 , of the statutes of the State of Minnesota, as now � � • enacted or as hereafter amended. The corporation shall have only such powers as are consistent with the foregoing purposes, in- , cluding the power to acquire and receive funds and property of � every kind and nature whatsoever , whether by purchase, conveyance , .lease, gift, bequest or otherwise, and to own, hold, invest, expend, make gifts and contributi�ns of, and to convey, transfer , and dispose of any funds and property and the income therefrom for the furtherance of the purposes of the corporation, and to lease, mortgage, encumber , invest and use the same, and such other powers � which are consistent with .the. foregoing purposes and which are � afforded to the corporation by the Minnesota Nonprofit Corporation Act, and any future laws amendatory thereof and supplementary , . thereto. Provided, further, that all such powers of the cor- � . . poration .shall be exercised only so that the corporation' s opera- tions shall be exclusively within the contemplation of both Section 501 (c) (3) of the Internal Revenue Code, as now enacted or as here- _ after amerided, and of Section 290.95, Subdivision 9 , of the Statutes of the State of Minnesota, as now enacted or as hereafter amended. . No part of the property or .the income of the corporation shall . ever be use•d �or employed directly or indirectly by the corporation for the purpose of carrying on propaganda or otherwise attempting , to influence legislation, and in no event 'shall the corporation participate in, or intervene in (including publishing �or distri- , . . buting statements) : any political campaign on behalf of any candi- . � date for public office. � � �. _ -2- . . . � . � � ARTICLE II � ' Pecuniary Gain Prohibition . The corporation does not and will not afford pecuniary gain, incidentally or otherwise, to its members. No par.t of the property . or the income of the corporation or any other pecuniary gain or � • profit shall inure to any member of the corporation except that reasonable compensation may be paid for . services rendered to or for the corporation. �In the event of dissolution of the corpora- � � , tion all of its then assets shall be distributed as follows: (a) The dissolution shall be conducted under Court super- vision if required under the Statutes of the State of � Minnesota or deemed desirable �by the corporation in such . manner as . in the judgment of the Court will accomplish the general purposes for which the dissolved corpora- . tion was organized. . �� (b) If a dissolution under Court supervision is not so re- quired or deemed desirable, the assets of the corporation shall be distributed to or for the benefit of Qrganiza- tions, •causes or projects, for and to which gifts are de.ductible from income of a donor under the Internal � � Revenue Code and under the Statutes of the State of � Minnesota, to the extent then possible. If the Internal . �Revenue Code, as hereafter amended, does not provide � . for such a deduction, then the distribution shall be made to one or more state or local governments , for a � . public purpose. . In. the. e.vent of dissolution, none of the assets shall be transferred to or in �any respect whatsoever inure to or for the benefit of any member of the corporation. � The corporation shall not lend any of its assets to an officer , . � director or member of the corporation nor guarantee to any other . . � person the payment of �a loan by an �officer , director or member of the corporation. � � � . -.3- ' � ARTICLE III ••Membersh ip Section 3.01. Initial Members and Number of Members . The • initial members of the corporation shall be those named in the Articles of Incorporation and their term of inembership shall be � � until the first annual membership meeting. Section 3 .02 . Term of Membership. Members shall serve for terms of three years . - ARTICLE IV . � Directors Section 4 .01 . Membership and General Powers . The Board ' � � � of Dir�:ctors shall consist of all the members , who shall serve as directors so long as they .continue as members . The business • of the corporation _shall be managed by the Board of Directors . Section 4 .02. Annual' I•ieeting. The Board of Directors shall meet annually in April at such place as may be designated by it for the purpose of electing the officers of the corporation and for the transaction of such other business as shall' come before the meeting. Section 4 .03. Reqular Meetinqs . Regular meetings o� the Board of Directors shall be held fro��� time to time at such time � and place as may be fixed by resolution adopted by a majority of the whole Board of., Dire_ctors . Section 4 .04 . Special Meetinqs . Special meetings of the Board of Directors may be called by the President, or by any two of the directors , and shall be held from time to time at such � time and place as may� be designated in the notice of such meeting. � . Section 4 .05. Notice of MeetinQS . Notice shall be given . � � of each annu 31, regular and special meeting of the Board of Direct- ors . Notice of each annu al or regular meeting of the Board of , Directors shall be given by the Secretary in writing at least 5 days prior thereto to each director. Notice of special meetings shall be given to each director at least 24 hours in advance by � the President or Secretary by mail, telephone,� telegram, or in person. : � Section 4 .06 . Waiver of notice. Notice of any meeting of the Board of Directors may be waived either before , at or after such meeting in writing, signed by each director. A director, by his attendance and participation in the action taken at any meeting of the Board of directors , sh all be deemed to h ave waived notice .of such meeting. Section 4.07 . Quorum: Reauired Vote. Except as otherwise � provided in these by-laws , a quorum for the transaction of business at any meeting of the directors sh all consist of one-third of . the entire active membership of the Board, and the act of a , � majority of� the directors present at a meeting at which a quorum � is present shall be the act of the Board. On any matter for which a specified vote is required by these By-laws , a quorum shall � ,consist of the number of inembers necessary to take the particular � action. The vote of a majority of the entire active membership of the Board sh all be required for the election of officers , the - approval of the annyal budget, amendments to the By-laws , election of inembers of� the corporation, and designation of the Executive Committee. No director may g�ve a proxy for himself or vote by proxy. � Section 4 .08, Other Committees . The Board of Directors � . may establ,ish other committees from time to time making such regulations as it deems advisable with respect to the membership, authority and procedures of such committees . Section 4 .09 . Written Action. Any action which might be � taken at a meeting of the Board of Directors , or any duly con- , stituted committee thereof, may be taken without a meeting if done in writing and signed by all of the directors or committee � members . � � ARTICLE V � . Officers Section 5 .01, Number. The officers of the corporation shall con- sist of the President, one. or more Vice-Presidents , the Secretary , _5_ the Treasurer and such other officers and agents as may from time • to time be elected by the .Board .of Directors. No person shall hold two offices at the same time. ' � Section 5. 02. Election, Term of Office and ualifications. � At each annual meeting of the Board of Directors , the Board shall elect a President, a Vice President, the Secretary, the Treasurer and such other officers � as may be deemed advisable. Officers need not be directors. The officers shall hold office until the next ,annual meeting of the directors or until their successors are elected and qualify. All officers shall continue to hold office until the election and qualification of their successors � � notwithstanding an earlier termination of their membership on the Board of Directors. • Section 5. 02. Removal and Vacancies. Any officer may be. . removed from his office by. the vote of two-thirds of the entire • active .membership of the Board �of Directors , with or without cause, • and no officer shall be granted any contractual right to office. . If there is a vacancy among the officers of the corporation by reason of death, resignation or otherwise, such vacancy shall � be filled for the unexpired term by the Board of Directors . Section 5. 04. President. The President shall have general management of the business of the corporation. He shall preside at all meetings of the members and directors. He shall be the chief executive office�r of the corporation and shall see that all orders and resolutions� of the Board of Directors are carried into effect. He shall be a' member ex officio �of all committees. � � � . -6- � • . He shall countersign all checks unless the Board of Directors � shall have designated some other person to do �so and shall sign . and execute other documents as may be required for the business � • of the corporation and shall; in general, perform all duties � usually incident to the office of the President �nd such other � duties as may from time to time be prescribed by the Board of Directors . Section 5. 05. Vice President. Each Vice President shall ' have such powers and shall perform such duties as may be specified �. in the By-laws or prescribed� by the Board of Directors or by the President, In the event of absence or disability of the Presi- dent, Vice President shall succeed to his power and duties in ' ' the order designated by the Board of Directors. � � ' Section 5. 06. Secretary. The Secretary shall be secretary � of the meetings of the members and the Board of Directors and � shall record all proceedings of such meetings in the minute book . of the corporation. He shall give proper notice of ineetings of members and directors. He shall perform such other duties as . may from time to time be .prescribed by the Board of Directors . or by the President. Section 5. 07. Treasurer. The Treasurer shall cause to be kept accurate accounts of all monies of t�he corporation received or disbursed and shall render to the President and the directors , whenever required, an account of the financial condition of the • .� corporation and shall perform such other duties as maysfrom time � to time be prescribed by the Board of Directors or by the Presi- � � dent. He shall be responsible for supervising the recei t, de osit ' . P P . -7- ' : . , , and disbursement of the funds of the corporation in accordance • with the policies established by the Board of Directors. � ARTICLE VI • Seal, Books and Records , Audit, Fiscal Year , Salaries and Budqets Section 6 . 01. Corporate Seal. This corporation shall have no seal. � Section 6 :02. Books and Records. The Board of Directors of the corporation shall cause to be kept: , (1) correct arid complete books of account; �and (2) minutes of proceedings of ineetings of inembers, the Board of Directors and committees having any • of the authority oF the Board of Directors. � � Section 6 . 03. Audit. The Board of Directors shall cause the records and books of account of the corporation to be � audited at least once in each year and at such �other times as � it may deem necessary or appropriate. Section 6 . 04. Annual Accountinq Period. The annual accounting period of the corporation shall be the calendar. year. Section 6. 05. Examination by Members and Directors. Every member or director of the corporation shall have a r.ight to examine, • �in person or� by agent or attorney, at any reasonable time or times, for any proper purpose, and at the place or places where usually ' kept, all books and records of the corporation and to make ex- tracts therefrom. ' . Section 6. 06.� Information to Members and Directors. Upon • request by a member or director of the corporation, the corpora- . tion shall furnish to him a statement showing the financial results . . _8_ • of all operations and transactions affecting income and surplus during the corporation' s last annual accounting period and a balance sheet containing a summary of its assets and liabilities as of the closing date of such accounting period. Section 6 . 07. Salaries and Eudqets . � Salaries of all officers and employees of the corporation must be approved by the affirma- � tive vote of two-thirds of the, whole. Board of Directors. Salaries paid by the corporation shall be commensurate with the amount ' of time spent by the officer or employee on corporation business " and with comparable salary rates in similar organizations. The annual budget and subsequent cha�ges therein must be approved by the � affirmative vote of the majority of the whole Board of ' Directors. . � . Section 6 . 08. Reimbursement of Directors. No salary or fees shall be paid to directors, as such, but directors will be � reimbursed for expenses incurred on behalf of the corporation. � .An� itemized report of any expenses incurred shall be signed by the director and submitted to the President and Treasurer prior to reimbursement. If the reimbursement is for more than $20.00 . to any one director in any month, then the Treasurer shall mail � a copy of the repor� to each director within ten days after the close of such month. ARTICLE VII . � � Indemnification Section 7.01. Each present or future director or officer,. . • whether or not in oFfice, and the executors, administrators or . . ._9_ . , other legal representatives of any such director or officer , shall • be indemnified by the corporation against all reasonable costs and expenses (including �he cost of reasonable settlements made . with a view to curtailment of cost of litigation but exclusive ' of any amount paid to the corporation in settlement) and counsel � fees paid or incurred in connection with, or arising out of, any action, suit or proceeding to which any such director or officer or his executors, administrators or other legal representatives may hereafter be made a party, by reason of his being or having been a director or officer of the corporation; provided (1) the action, sui-t or proceeding shall be prosecuted to final determi- � nation, and it shall not be finally adjudged that he had been derelict in the performance of his duties as such director or . • officer , or (2) the action, suit or proceeding shall be settled or otherwise terminated as against such director or officer or his executors , administrators or other legal representatives with- out a final determination on the merits, and it shall be determined that such director or officer had not in any substantial way been derelict in the performance of his duties as charged in such action, suit or proceeding, such determination to be made by a majority � of the members of the Board of Directors who were not parties . to such action, suit or proceeding, although less than a quorum, or by any one or more disinterested persons to whom the question may be referred by the Board of Directors. For the purposes of the preceding sentence, (a) "action, suit or proceeding" shall include every action, suit or proceeding, civil, criminal or other;' • (b) the right of indemnification conferred thereby shall extend to any threatened action, suit or proceeding, and the failure -10- , � , . , to institute it shall be deemed its final determination; (c) a �� judgment of conviction in any criminal action, suit or proceeding shall not constitute a determination that the person so convicted . has been derelict in the performance of his duties if it is deter- � mined by a majority of the members of the Board of Directors who . were not a party thereto, although less than a quorum, or by one � � or more disinterested persons to whom the question may be referred . by the Board of �Directors that the person so convicted acted in good faith, for a purpose which he reasonably believed to be in � the best interest of the corporation, and that �he had no reason- able cause to believe that his conduct was unlawful. The corpor- • ation shall also indemnify an employee who is not an officer to the same extent that it does an officer. The foregoing right � • of indemnification shall not be exclusive of any other rights to which any director or officer or employee may be entitled as a matter of law or which may be Iawfully granted to him. ARTICLE VIII Amendments . Section 8.01. These By-laws may be amended or altered by a vote of two-thirds of the directors who are present and entitled . to vote at any �meeting, provided that notice of the proposed amend- ment shall have been given to the directors in the notice of such meeting. The unde�rsigned, , Incorporator-Director of the Orono Crime Prevention and Criminal Apprehension Fund, hereby � • certifies th at the foregoing By-laws were duly adopted as the complete ' � � By-laws of this corporation by the Board of Directors of s aid corporatio�. -11- . .. � , , . , . • on ,� by action taken in writing. Incorporator-Director ATTEST: - , Incorporator-Director • . i � � . . - . _12_ � �''- , •' T ''.� • � ' -'`� ORONO CRIME PREVENTION FUND OPERATIONAL PROCEDURES � � . Adopted by Board of Directors at meeting on Board of Directors The Board of Directors shall be composed of the following members : President . Vice President Treasurer Secretary . �One Member at Large Financial Restrictions 1. The Chief of Police will keep $1,000 in his office safe for emergency purposes . 2. The President, Vice President, . Chief of Police, or in his absence, the Assistant Chief, can independently write a � check on the Orono Crime Prevention Fund account up to $1,000 . If the amount is over $1,000 .00 , there must. � . be either the signature of the President or Vice President " � and also the signature of the Chief of Police, or in his absence, the Assistant Chief of Police. � 3. If monies are to be withdrawn or transferred from the savings account, there must be either the signature of the President or Vice President and also the signature of the C'hief of Police, or in his absence, the Assistant Chief of Police. Pavment Guidelines 1. The C'hief of Police, or in his absence, the Assistant Chief of Police, may spend up to $1, 500 .00 independently for any police purpose which will assist the Police Depart- ment in a police investigation. � 2. If the Chief, or in his absence, the Assistant C'hief, wishes to spend over $1,500 .00 for any police purpose, he will contact two executive board members and obtain their approval. . Rewards 1. Rewards relating to property crimes may be offered up to $500 .00 . � 2. Rewards relating to crimes against the person may be . offered up to $1,000 .00 � . '_'. , ,�; � , ` ��� .� ` , . �� r � 3. Rewards for very unusual �rimes may be � offered up to $-- Receivinq Donations '� Al1 donations will be mailed to the address of the Orono Police Department , P.O. Box 86 , Crystal Bay, MN 55323 . - The Chief of Police, or in his absence, the Assistant Chief, will collect the mail arid hold it for the Treasurer of the Crime Prevention Fund. The Treasurer will collect the mail on a regular basis and deposit all donations in the official checking account of the Crime Prevention Fund. The� Treasurer will list the name, address , and the amount of the donation of every contrib- utor on a contributor list. The treasurer will receive and file all deposit, withdrawal and transfer receipts regarding the checking and savings accounts and will also receive and file all bank � • statements regarding the checking and savings bank accounts of the Crime Prevention Fund. Ch e ckbook The checkbook of the Crime Prevention Fund will .be kept in the safe of the office of the Chief of Police. The Chief will main- tian records regarding both the issuing �of checks and the expend- � iture of cash funds located in the safe. , � . . • . .