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Resolution 2402
� 40-�, ,�- 21788. 2 (45) <"1l" . � • :Hkyi {�'I{l ��K�r �:� c�t o� oR,oNo ��.�; J � '� r �: Y;� � �' RESOLUTION OF THE CITY COUNCIL � . ��:�'�� NO. 2402 ,-:��,� ,.•... ;�!�. • `�� ` ��` A RESOLIITION TO ESTABLISH SPECIFIC GIIIDELINES ' REGARDING PRORATED BENEFITS FOR QIIALIFIED PART-TIME REGIILAR POSITIONS � WHEREAS, the City of Orono Administrative and Personnel Policies do provide in Section 304 , that part-time regular positions scheduled at 20 or more hours per week are eligible for � benefits on a prorated basis . NOW, THEREFORE BE IT RESOLVED, that the following represent the guidelines for accrual and use. BENEFITS BENCHMARK DATE - The vacation accrued rate and severance will be dependent on the number of years a person has been earning benefits. The date therefore for determining such shall be the date they initially began earning beneifts on a prorata basis. Any subsequent period that they do not qualify for benefits shall be subtracted from their time for earnings • purposes . QUALIFICATION - In January and July of each year following the , initial earnings rates a review of the previous six months average hours (including sick leave, holiday and vacation hours) will be conducted. If it varies outside the below listed average's the accrual rates shall be adjusted appropriately for the following six months. ACCRUAL RATES - The rates for accrual are as follows : VACATION - SICR LEAVE - HOLIDAYS � Under 20 hours - No accrual 20-24 55$ of standard 24-28 65$ � 28-32 75� • 32-36 85� 36-40 95� The vacation standard is the number of days accrual for that particular number of years of service (see benefits benchmark date) as outlined in the Personnel Rules Section 306; the holiday standard is outlined in Section 307; the sick leave standard is outlined in Section 3H8. � �� ,..^ ► �� ' , � � . • :;�,,>c:.-,� • �Y �4���d c�t� o� oR,oNo ,.��,�x �7 Y,» � � �`,�z�r��6 �.,1 . ��� � RESOLUTION OF THE CITY COUNCIL k's��� �����'� NO. 2402 ' � y� t '•>Y��•',y.' .•,� � . : r.:. USAGE � Usage for vacation and sick leave will be based on the number of hours normally scheduled for that day. (i.e. If the person works 8 hours per day, 3 days per week, usage is to be 8 hours for days scheduled. If scheduled 4 hours a day 5 days a week, 4 hours for each day scheduled.) In the case of holidays falling on the persons regular work day, they shall receive the prorata amount earned for a holiday regardless of hours scheduled. If the holiday falls on a day not scheduled to be worked, they shall be paid the prorata holiday hours for that day or may take another day off with the prorata hours earned for that holiday, with the prior written approval of the department head. Holiday and work hours will not be paid for the same day. HEALTH AND LIFE INSIIRANCE • The City contribution toward basic single life insurance is 10B$ of the cost and the City contribution rates for health insurance are as follows: � City contribution rates; SINGLE COVERAGE FAMILY COVERAGE Under 2P! hours - Not available Not available 2PJ - 24 - 100g 55� of maximum 24 - 28 - " 65$ n � . 28 - 32 - " • ° ' 75$ n n 32 - 36 - " 8r,$ n n 36 - 40 - " 95g n n ' Note: The base famil.y insurance contribution rate is 55g of the actual cost or the highest single cost, whichever is greater. For example: the 1988 base contribution would be 55� x $ 176.00 = $96.80; but the highest single cost is $ 104.55, so the base contribution is $ 1�4.55. EFFECTIVE DATE Thi's policy is effective immediately upon adoption by the City Council for all hires after January 1, 1988. FOR ALL EMPLOYEES HIRED PRIOR TO JANIIARY 1, 1988: • The earnings rates for holiday, vacation and sick leave were established at the time of hire and no provision was made for � future adjustments. �-�`'. ���' . . r � � �A� ���?�: Ci.t� of ORONO � � ���" '��� a�'�ti �� R�SOLUTION OF THE CITY COUNCIL ,��..-� � 2402 .3 ,... . ���i,� , NO. ' r. > - • ,�j, •�; ��:i.t;�� h•. - � ��v The first semi-annual review is for the period July to December � 1987 and is effective January 1, 1988. If the semi-annual review reflects an earnings rate that would be LESS than the originally established level then the rate will remain at the originally establi'shed level. � If the "semi-annual review reflects an earnings rate that should be MORE than the originally established level, then the earnings rate shall be increased to that new level. Once the earnings rate increases above the originally established level the employee is treated as if hired after January 1, 1988 and subsequent semi-annual reviews for vacation, sick leave, and holiday benefits, as covered by this policy will determine the semi-annual adjustment. • The City policy for health insurance and basic single life insurance for all qualified part-time regular City employees hired before January l , 1988 is the same as that for full-time , regular City employees. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held March 28, 1988. James R. Grabe , Mayor ATTE . Edward J. Ca ahan, Jr. , Acting Mayor � `\�� f /� ' . — ------ _ 0 othy M. allin, City Clerk � • t b g .se d�.. h& fi i ‘ k Y y k '"2►"�# :.s }k ` . 1. r r '1a r+;". d r"F F:.; ,;' i w�;;i i , .:;:., <.e' 1', ,.„ a ri s. N^�p��s�;,,,r, d • •�.�7y+. p y y: ;.} }ar y� }c.� p�gym,�.p i .V4'tt'f Rai - h .mil t,0. Y.�.' R y € 1,0 x 1.E.d i,.o.. 13 4i I f Rw-' , ,'i #�.n k.4..k 1 "r, N' a t ., .,' Attachment t A.1 !!t 1 Rene 1 1r y"^S T. ^ Adoption :' y p 7�.1.�1 w �,y:C�, ,-.,,.r `; -}0X3b1,0 DoneF1 n Plan ' ', .,f.i> . • y ��' a K 17 f' Benefits "tC*�Tii) .'1C1.'�q h :'i}{1 4.40,, if," -, -. . . #r te , , , $Y � ��4.s42 .,, a51�'�o toi 0n t'; �}'�i F t 'An i �. `. 1 m n - �� "��1 a w - 1.,7.T. ')N .- A...' r.ne C 0 t3rl0 t 1. 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Accept the plan t; i ? (° n t ;!. • k 41 ai",7-�'y +y�riF'}, `� ry, Amend e CA and `.rs''�.�.�.y��4 z i. f .•,, b� y 3. `i"able for further ciincuss ton. � r +..'."' 1��' i' $1r'1 +�-' - :t i^� DWG-t"7C1f'1 t1t l�� tit `.�?�+ „wiyihT. m :' .� t1171_ yu 4.. aF ems' ,„>,,z L'�re!,t, n.ted^ within the bound s cr.,N�,i i{�lil r: k y F•.,i Aid } L 1S,k i ... ' a. .1t i '4q w. 1�,y ^�'µ L 4 '" documents are acceptable from : 1r ;;*� ' trat�G:1:�� z; r. P s 4 PROPOSED SEItl- '} MOTTO N - 'stove !?v ct ru rd b`.' Cr ur+..,..x . i ..pti 1- Attachments A and R ti LI its plan tor Section 4•.y. ; rogCam,. d'�`x'czi t i x4 Wililittr* .:,..:.-.•.- ,.. , r< +f 3 .3�, Y a "� "7 .' r x.,-"1 .,� 1 .,t^ ¢,., R .mse5lil w « , '� ,. ssy e}.i:.?7' a;g.,..:.N' s:. .'}��^���-,��'& � •.��. �,r. ., ..T..' .y3 „ ;... 3 t n.1, �,;2y v .� 4 .i5.k.. ��Ya S.. �'�"d�.t, m.f`'krs" N'-'�' .�" ,a, 4?.4y,�( , fir ,.z n -{'' ' a �. ,y''M 44 ,;:;, _.';. 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T':.,,4 4mpioyr namedbelow hereby wataoliehkte ii.i r.-i...,e'A';.!,;;;:', ,.';.oz-,,- - . .. - .• -..,;4Li..:::.-. .-- 33A"ii..:,.- .•:- .: • • -: •: • - •• ••' :-...-,-,i.,%-:•f•,•-•:::::.• • :-. • i,J,-,;,', d.:,.-„,,. ..41 ,-"Cafev.,0-orla":„ puretJant to- t0 ,I.'Z'::,4 , • 0:4,,..0,5.,04.,„:„.•....• .. : ... . ,. • 16.**.0%P.N.,,,,[•,- . . 1:'..'igi'-.4k;, ..—. •:,..-.- . :i.ntorno-...L- Aevenue Code of 1946, 44 amon4o4, .t-y A ,-,.,..:itilly• th6 :•.'.7- ,),0,0„Vki.•;,...'•'_•-•,-.',.:-..;;;•-•• •,,•,.,.._-•"-•.:-,:i. ...- .".„.•.••--.-:...':::-."..-:.,_::. •• 1 *• V • ....,:,:i.•,.'-,..::::,-•-','•',...ii..- ';';•i:';X.1-,....:••:. L,t_.•.:.-1;i1Alti,A.!;;;7141.-,.• -•,:!'""t1 annexed herotff.) And named below (the Plan) which the oltiployar h'a e ' •';'-'.-::'•'..',••'-'-'-'1,%*„.:.-;J:,-.':-.. ,-,• .P5'-:#S.Z-2.1-2•41-',Yi2igg0 0 041 .• ....,,„..:,:„-•••••-•,-,.. , ',,4.•;:!:•]-6,...4.V,:iJ,,,,4,,,,i4.1,• ,-Pitc,",t• read,' aoCepv, (i anJ Incorporated 1:,t z'at'erenca wltn t!;-10 terme and • 1114•:.:...••-.. ''taie0iiiii.444111 .:-„,..,•.--. • ...•-...,,,.'•,•-•: ••• •• proVisiore of the Plan, 4-i::-..•...:-. ,• • ,:1,,.-,,,i4ta,roNg:FAPte.f. -V---.•-.-:' ...,,p,X-J.#4,•4-0.tt:20-,•,':: :.,,g•'...,i - *--.-•-•:::::::::. • -44****PW4:',All 1) . The foliow.L,ng named company ia the Lmployer and .-..::.,..:-..i.':i..1.,:f.,.,,....,-.,......,.:..,....:.:... 0.,..,,,6,....e:.,,•„:7„,..„:,,,,,10,,-57,-,„„$-„:„.;•:-,. -4,,., . --.1T-).*,,,,;,,,.;„,..g.,-:-•'..-...-,,,-..--••:,,,,,,;ct-p- • -•::!4,•„•„..:::,:.-•••,•-.- , iNiZ:''',*.•-1-,:'4',:;: hT :,..- AdaLi.nlatrator ao referred to in tha 924.an DoQunent: Ilti;:iii14. '.: t.e.''et itligt004$4 . 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TO: Mayor and City Council FROM: Ron Moorse, City Administrator Y/i DATE: November 19 , 1992 SUBJECT: 1993 Wage and Insurance Adjustments Based on the information provided below, it is recommended the Council approve a 2.75% general pay adjustment. It is also recommended that the maximum City contribution for health insurance coverage be increased $20.00 per month from $251.00 per month in 1992 to $271.00 per month in 1993. The proposed 1993 wage and insurance adjustments are based on the following criteria: A. Wage Adjustment Criteria 1 . Cost of living increase a. ) US consumer price index: annualized increase from October ' 91 to October ' 92 is 3. 1%. b. ) Minneapolis/St. Paul consumer price index : annualized increase from the first half of 1991 to the first half of 1992 (July '91 to July ' 92) is 3. 1%. 2. Market comparison a. ) A survey of comparable cities indicates increases for 1993 in the range of 2. 5%-3 . 0%. B. Insurance Contribution Adjustment Criteria 1 . 1993 insurance premium increases (family coverage) 1992 1993 Dollar Percent Plan Premium Premium Difference Difference Group Health $356. 76 $397. 48 $40. 72 11 . 4% PHP/Medica $399. 50 $430. 92 $31 . 42 7. 9% Med Centers $389. 35 $437. 25 $47. 90 12. 3% A) The average premium increase is $40. 01 per month. B) 50% of the average increase amount is $20. 00 per month. STAFF RECOMMENDATION The initial budget estimate for general salary increases was 3%. The insurance contribution increase was estimated at $20.00 per 1 month. The city' s policy concerning annual insurance contribution adjustments has been to split the average increase on a 50/50 basis. This policy has enabled the city to respond to the large premium increases while continuing to control 1 expenditure increases. Based on the criteria identified above, the recommendation regarding 1993 wage and insurance increases is as follows: A. Wages: 2. 75% increase B. Insurance: $20. 00 per month increase ($271 . 00 per month) The combined affect of the wage and insurance increase is to increase total wage and insurance expenditures by 3. 2%.