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HomeMy WebLinkAbout07/14/2011 - email re: easement Christine Mattson From: Jared Ward [Jared.Ward@bonestroo.com] Sent: Thursday, July 14, 2011 9:58 AM To: Christine Mattson Subject: RE: 2691 Caroline Avenue Hey Chris, It is still open. I will be sending a follow up email from the meeting with the resident. We probably won't see a signed easement until we address some standing water concerns in the swale. With the wet conditions it will take a while to dry out. I would keep it open for a new date. Thanks - you stay dry too! 7ared Ward, PE Direct 651-967-4681 Cel I 651-239-9428 ia red.wa rd@bonestroo.com � Bonestroo From: Christine Mattson [mailto:CMattson@ci.orono.mn.usl Sent: Thursday, July 14, 2011 9:43 AM To: Jared Ward Subject: 2691 Caroline Avenue Hi Jared, I'm following up on the open file we have on 2691 Caroline Ave. Has the easement been signed? Can I return the file to the cabinet or keep it open for a new tickler date? Thanks and stay dry today!! Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical addressJ PO Box 66 Crystal Bay MN 55323-0066 (mailing addressJ `� 952.249.4620 � 952.249.4616 � cmattson@ci.orono.mn.us � www.ci.orono.mn.us Office Hours (Monday, May 23rd to Friday, September 2nd): Monday-Thursday 7:30 am to 5:00 pm Friday 7:30 am to 11:30 am 1 Mela±�ie Curtis . From: Pulver Harry [hpulver@comcast.net] Sent: Monday, July 18, 2011 2:21 PM To: Jared Ward Cc: Don Debaere; Melanie Curtis; Christine Mattson; Darren Amundsen; Tom Kellogg; Scott Oberaigner Subject: Re: 2691 Caroline Ave. - Follow up to Site Meeting Attachments: IMG_0214.JPG; ATT00001.htm Thanks, Jared - I appreciate the email. I have a few concerns. 1. The erosion at the top of the hill is not really improved, but is about the same as the "before" photo you attached. The grass mat added by the contractar has not really stabilized. It has been washed away and all that is left in the plastic mesh. 2. The swale washout/erosion is worse than ever and my concern is that it does not appear able to withstand even a 1 year rain event. (see attached photo) I realize this has been a wet summer,but just look at that photo! There is standing water from the drain to the lake. There is crap washing into my yard and into the lake. The water in front of my house currently has a sludgy film covering the water at the area the drainage enters the lake. As I mentioned when we met, this swale area has never been completely dry since you installed it. This really is unacceptable and my concern is that by directing all of the neighborhood's rain runoff into my yard, you have created a situation where I will be dealing with this wet, soggy eyesore from now on, not to mention the damage to the water quality in front of my house. As I reported when we met, I really wasn't given any good choices in this scenario - either add the drain/swale or don't - either way, all the drainage from the neighborhood was still going to come through my yard. As it is, my yard and the lake have never been worse in the 33 years Ibe been at 2691 Carloine Ave. I look forward to hearing your schedule for making these adjustments to the swale and I hope they address the problems. Right now, I am concerned about the success of your plan. Thanks again - Harry Pulver 1 Mela�nie Curtis �From: Jared Ward [Jared.Ward@bonestroo.com] Sent: Monday, July 18, 2011 12:41 PM To: 'hpulver@comcast.neY Cc: Don Debaere; Melanie Curtis; Christine Mattson; Darren Amundsen; Tom Kellogg; Scott Oberaigner Subject: 2691 Caroline Ave. - Follow up to Site Meeting Attachments: 6-17-09 056.jpg Harry and Tammy, To follow up on our June 24th site meeting, here is a summary of what was discussed: • One concern is the wet condition of the swale and the lack of grass in spot locations in the swale. Given the wet conditions last fall and this spring, the street drain tile has been running constantly, keeping the swale wet, even after a week without rain. The lake level has also backed up into the swale, but the main concern is the water standing in the swale on the upstream half. • The ponding in the swale is due to a lack of grass growing in a few locations. These areas were reseeded a couple times in 2010 when the swale was actually dry, but the seed most likely washed away with a rain. If these bare areas had grass growing in them, the water would not pond in the swale, but would slowly flow to the lake. If these wet conditions continue, the swale can be expected to have water feeding it from the drain tile in the street and from the back yards south of your property. Under typical conditions, the swale will be dry within a few days. • There was also a question of whether or not the swale even drained from the pipe to the lake. Don and I surveyed the swale and it has 1.2' of elevation difference from the pipe to the lake, which was anticipated with the design. This equates to about 1.5% grade. • Another question was can the swale will withstand a larger than normal rain event. The answer is yes, it was designed based on a 10 year rain event, which statistically should only occur once every 10 years, and is larger than average. • There was a concern about erosion at the top of the hill due to construction work on site. I believe it has significantly improved from the existing conditions prior to construction (See Photo). I am hesitant to disturb it again given that it was restored a couple times by the contractor in order to get it stabilized. • In order to reduce the likely hood of water ponding in the swale, the City will have the Contractor raise the end of the pipe 4 to 6 inches in order to improve the slope of the swale from the end of the pipe, to a point half the distance to the lake. The contractor will add topsoil, use the reinforced turf mat and sod to complete the restoration. We all agreed that the portion of the swale from the lake, half way to the pipe appeared to be fine as is. • The City is waiting for the easement documents to be signed by you so that the easement can be filed with Hennepin County. It is preferred that the easement documents be signed and delivered to the City prior to the remaining restoration work taking place. We understand that you are using the easement as leverage to get the restoration complete, but given that the City has been cooperative throughout this entire situation, we are not sure that leverage is necessary. • Given the wet conditions, it may still be a month, or even two, before the work can be completed. I will be in contact with you regarding the timeline. Feel free to give me a calf or email if you have any questions. 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'��W ' - . � •�:� {„-�•,--�,�,��(4 rn� .. �t f I� � � � �;.w, � �.s� + , S- s'r � � � "�` i.::3`�.y'�� .�� - , , - � ?' w - � E • � Christine Mattson From: Pulver Harry [hpulver@comcast.net] Sent: Monday, July 18, 2011 2:21 PM To: Jared Ward Cc: Don Debaere; Melanie Curtis; Christine Mattson; Darren Amundsen; Tom Kellogg; Scott Oberaigner Subject: Re: 2691 Caroline Ave. - Follow up to Site Meeting Attachments: IMG_0214.JPG; ATT00001.htm Thanks, Jared - I appreciate the email. I have a few concerns. 1. The erosion at the top of the hill is not really improved, but is about the same as the "before" photo you attached. The grass mat added by the contractor has not really stabilized. It has been washed away and all that is left in the plastic mesh. 2. The swale washout/ erosion is worse than ever and my concern is that it does not appear able to withstand even a 1 year rain event. (see attached photo) I realize this has been a wet summer, but just look at that photo! There is standing water from the drain to the lake. There is crap washing into my yard and into the lake. The water in front of my house currently has a sludgy film covering the water at the area the drainage enters the lake. As I mentioned when we met, this swale area has never been completely dry since you installed it. This really is unacceptable and my concern is that by directing all of the neighborhood's rain runoff into my yard, you have created a situation where I will be dealing with this wet, soggy eyesore from now on, not to mention the damage to the water quality in front of my house. As I reported when we met, I really wasn't given any good choices in this scenario - either add the drain/swale or don't - either way, all the drainage from the neighborhood was still going to come through my yard. As it is, my yard and the lake have never been worse in the 33 years I've been at 2691 Carloine Ave. I look forward to hearing your schedule for making these adjustments to the swale and I hope they address the problems. Right now, I am concerned about the success of your plan. Thanks again - Harry Pulver 1 . � ' ' Christine Mattson From: Jared Ward [Jared.Ward@bonestroo.com] Sent: Monday, July 18, 2011 12:41 PM To: 'hpulver@comcast.neY Cc: Don Debaere; Melanie Curtis; Christine Mattson; Darren Amundsen; Tom Kellogg; Scott Oberaigner Subject: 2691 Caroline Ave. - Follow up to Site Meeting Attachments: 6-17-09 056.jpg Harry and Tammy, To follow up on our June 24th site meeting, here is a summary of what was discussed: • One concern is the wet condition of the swale and the lack of grass in spot locations in the swale. Given the wet conditions last fall and this spring, the street drain tile has been running constantly, keeping the swale wet, even after a week without rain. The lake level has also backed up into the swale, but the main concern is the water standing in the swale on the upstream half. • The ponding in the swale is due to a lack of grass growing in a few locations. These areas were reseeded a couple times in 2010 when the swale was actually dry, but the seed most likely washed away with a rain. If these bare areas had grass growing in them, the water would not pond in the swale, but would slowly flow to the lake. If these wet conditions continue, the swale can be expected to have water feeding it from the drain tile in the street and from the back yards south of your property. Under typical conditions, the swale will be dry within a few days. • There was also a question of whether or not the swale even drained from the pipe to the lake. Don and I surveyed the swale and it has 1.2' of elevation difference from the pipe to the lake, which was anticipated with the design. This equates to about 1.5% grade. • Another question was can the swale will withstand a larger than normal rain event. The answer is yes, it was designed based on a 10 year rain event, which statistically should only occur once every 10 years, and is larger than average. • There was a concern about erosion at the top of the hill due to construction work on site. I believe it has significantly improved from the existing conditions prior to construction (See Photo). I am hesitant to disturb it again given that it was restored a couple times by the contractor in order to get it stabilized. • In order to reduce the likely hood of water ponding in the swale, the City will have the Contractor raise the end of the pipe 4 to 6 inches in order to improve the slope of the swale from the end of the pipe, to a point half the distance to the lake. The contractor will add topsoil, use the reinforced turf mat and sod to complete the restoration. We all agreed that the portion of the swale from the lake, half way to the pipe appeared to be fine as is. • The Ciry is waiting for the easement documents to be signed by you so that the easement can be filed with Hennepin County. It is preferred that the easement documents be signed and delivered to the City prior to the remaining restoration work taking place. We understand that you are using the easement as leverage to get the restoration complete, but given that the City has been cooperative throughout this entire situation, we are not sure that leverage is necessary. • Given the wet conditions, it may still be a month, or even two, before the work can be completed. I will be in contact with you regarding the timeline. Feel free to give me a call or email if you have any questions. Thank you, 1 ]ared )ared Ward, PE Direct 651-967-4681 Cel I 651-239-9428 iared.ward@bonestroo.com �Bonestroo 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com 2 � .� � , � �� � � i �� ���' `'"a,�` s ,r ���' . d � ,�� + ��' ,,� � � "� ',w,r: '� ,. ��, , � "#� �. 3' I af� �.-„� +� V� '� '�;� � `"�.�', �, -` , � r �r:a � � . ;�--�. �-. ��A. 7 _ g'.. ' u�C�:, k e�. R�-_ � '� w .. + �� - , � ab .P ,� i_ � '�,��'��� � � p; ar A5r��a�' , � r§ � '�,,.• a4`" +.�ic�1 t � �� ....� �U�I ������ ,� � � �t. �,.,��__, ,u � � ,� ;�` � �� � � `�'� � � � hd��iW� ir�� '�.� �,#�'i� � . � � 4 � .� w���, � ��� � t 1 " '; i � �r. � - �� ' "' t, a '', m � � . ., , i4 t « � "�rs:..�1 �. . �_� ��� i � . . . . y„ ��� , � . 7 w, • T' �..r . � - K � ` . '� & s.�-y .4.. S. 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J ,y ` '�p,.,�.. ... . .. ,. . ,�.....,��.�. .. . ... . . .. a-, ,t�^�� - . . ni.*r�..- ,tvRe'' �r, a ' �7 ..:�'�r ,Pra1=-.� .�. a`r ,:: . �. p� �'. �* �• � ;- a , . �. , .. >.«� . � � � ,� �r �� � �,: y _ * �..,�, _ _. �� * ,.��' '� s .;C � w�. � „ . �, . , ,, � � . �,�, . • . � � ., � . - �, , �s T . . _ � ' r �. � � � �%�' : � � . e. � � � ` Y , � d� � � ' i ". � ' �r .° � � x ;�3��. . � . , . ,.�� „� - �' � � �, �.: ; � � ��� �, , .. � , � , - �� �.��� � �tr � �� � � �." e'"' � �,;����� ��� � � '��� -�� � °� , � , ,. �x� 6. °a r,��C � ��' t �� m � I ful � ,,::��� w�� �� � ,�� �" y� �5, � .� s5 � � t. x ,��_ � � � � � � � � � �i ��,��,� 1� 't': 'aw�'' � } ,}� � �'� _: � r a� � y�s ' � �. � ;�'..� �{�, � "�a�.s. .. . ..._ — f . .�� Christine Mattson From: Jared Ward [Jared.Ward@bonestroo.com] Sent: Thursday, July 28, 2011 9:59 AM To: Melanie Curtis; Don Debaere; Tom Kellogg; Darren Amundsen; Scott Oberaigner; John Smyth; Christine Mattson Subject: FW: 2691 Caroline Ave. - Follow up to Site Meeting Attachments: IMG_0214.JPG; ATT00001.htm Melanie, To follow up on our phone conversation, I am concerned about the next steps with Harry Pulver at 2691 Caroline Ave. After our site meeting is seemed that him and his wife were happy with the solution of raising the outlet 6 inches and grading the upstream half of the swale to have better grade. But his email below gives the impression that he will not be satisfied. From his email response, the impression is that he may not be satisfied with that option, and the City may have a difficult time getting the easement documents, even after completing grading improvements. Here are a few options for moving forward with the situation that may be worth discussing with staff and Tom: 1. Wait to do any improvements to see if the swale dries up, and the lake levels go down. This could be into next spring. The unexpected issue is the constant water running from the drain tile that was stubbed to the south of Pulver's driveway. If everything does dry up, under "normal conditions" then the City delivered on the agreement I made with Harry before starting the project, and no further work would be needed. 2. Discuss the options of rain garden plantings in the swale with Mr. Pulver, and see if this is an option he and his wife would prefer. This way the swale being wet would not be an issue for them. I am working with John Smyth to get an estimated cost to install plantings, and any other necessary mulch or preventative materials. 3. Raise the outlet, as discussed with the homeowner, with the understanding water may run through it a majority of the summer. Does it make sense, given all of the options, that the City should not proceed without the easement document in hand? Please let me know your thoughts. Thanks, Jared ]ared Ward, PE Direct 651-967-4681 Cel I 651-239-9428 jared.ward@bonestroo.com �Bonestroo From: Pulver Harry [mailto:hpulverCa�comcast.net] Sent: Monday, July 18, 2011 2:21 PM To: Jared Ward Cc: Don Debaere; Melanie Curtis; 'Christine Mattson'; Darren Amundsen; Tom Kellogg; Scott Oberaigner Subject: Re: 2691 Caroline Ave. - Follow up to Site Meeting 1 t . .--, Thanks, Jared - I appreciate the emaiL I have a few concerns. 1. The erosion at the top of the hill is not really improved, but is about the same as the "before" photo you attached. The grass mat added by the contractor has not really stabilized. It has been washed away and all that is left in the plastic mesh. 2. The swale washout/ erosion is worse than ever and my concern is that it does not appear able to withstand even a 1 year rain event. (see attached photo) I realize this has been a wet summer, but just look at that photo! There is standing water from the drain to the lake. There is crap washing into my yard and into the lake. The water in front of my house currently has a sludgy film covering the water at the area the drainage enters the lake. As I mentioned when we met, this swale area has never been completely dry since you installed it. This really is unacceptable and my concern is that by directing all of the neighborhood's rain runoff into my yard, you have created a situation where I will be dealing with this wet, soggy eyesore from now on, not to mention the damage to the water quality in front of my house. As I reported when we met, I really wasn't given any good choices in this scenario - either add the drain/swale or don't- either way, all the drainage from the neighborhood was still going to come through my yard. As it is, my yard and the lake have never been worse in the 33 years I've been at 2691 Carloine Ave. I look forward to hearing your schedule for making these adjustments to the swale and I hope they address the problems. Right now, I am concerned about the success of your plan. 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