Loading...
HomeMy WebLinkAbout02-08-2016 Council PacketAgenda for Council Meeting Set for Monday, February 8, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Council Work Session of January 25, 2016 * 3. Regular Council Meeting of January 25, 2016 * Presentation 4. Minnehaha Creek – Katrina Marsh Restoration Project Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works Director/City Engineer’s Report 5. Navarre Light Pole Decorations Public Safety Report Planning Department Report – Planning Commission Representative – Christopher McGrann 6. 15-3792 John & Ben Kieffer, 2024 Shadywood Road - Variances 7. 15-3795 Southview Design on behalf of Robert & Beth Schnell, 1130 Old Crystal Bay Road South -Variances 8. 16-3798 Michael & Holly Rucinski, 3188 North Shore Drive - Variance 9. 16-3801 Carl & Caren Borg, 3414 Livingston Avenue -Variances 10. 16-3802 TCO Design, 2380 Shadywood Road - Rezoning and Conditional Use Permit 11. 16-3803 Stonewood LLC on behalf of Tashitaa Tufaa, 1830 Shoreline Road - Variances and Conditional Use Permit 12. Mariani Conceptual Request to Expand MUSA Boundary   Mayor/Council Report City Administrator's Report 13. Request for Proposal (RFP) Schedule 14. Western Communities Action Network (WeCAN) Request for CDBG Support 15. Orono Police Garage - Pay Request #17 16. Licenses * - Kennel 17. Claims/Bills * Agenda for Council Meeting Set for Monday, February 8, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report Adjournment Upcoming Events 2016 02-15-16 – President’s Day, City Offices Closed 02-16-16 – Planning Commission Meeting, Tuesday, 6:30 p.m. (Jim Cornick, Jr Liaison) 02-22-16 – Council Work Session, Monday, 5:00 p.m. 02-22-16 – Council Meeting, Monday, 7:00 p.m. 03-07-16 – Park Commission Meeting, Monday 6:30 p.m. 03-14-16 – Council Meeting, Monday, 7:00 p.m. 03-21-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Lizz Levang Liaison) 03-28-16 – Council Work Session, Monday, 5:00 p.m. 03-28-16 – Council Meeting, Monday, 7:00 p.m. 04-04-16 – Park Commission Work Session, Monday 1:00 p.m. 04-11-16 – Council Meeting, Monday, 7:00 p.m. 04-18-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Lizz Levang Liaison) 04-25-16 – Council Work Session, Monday, 5:00 p.m. 04-25-16 – Council Meeting, Monday, 7:00 p.m. Council Work Session January 25, 2016 1 MINUTES OF THE  ORONO CITY COUNCIL WORK SESSION  January 25, 2016  5:00 o’clock p.m.  ____________________________________________________________________________    PRESENT: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Aaron Printup, Lizz Levang,  and Denny Walsh.  Representing Staff were City Administrator Jessica Loftus, Finance Director Ron  Olson, Public Works Director/Engineer Adam Edwards, Community Development Director Jeremy  Barnhart, Senior Planner Michael Gaffron, City Planner Melanie Curtis, and City Clerk Diane Tiegs.    Guests:  Danny McCullough Three Rivers Park District; Bob Byers, Hennepin County Public Works;  Kent Vuuk and Jeff Storms Hennepin County Sheriff’s Office; Rick Meyer, Park Commission Chair,  Gabriel Jabbour, LMCD Representative; Michael Noonan, Hennepin County, and Jan Callison,  Hennepin County Commissioner.    1.  Hennepin County Lake Access     Michael Noonan of Hennepin County stated the objective of a dedicated Hennepin County  Lake Access point is to provide a permanent facility for the Sheriffs’ department to respond  to emergencies on Lake Minnetonka.  Various incidences require response and are in need  of a dedicated response location.  Over the past several months, a few locations were  considered, and the preferred location for consideration is located 300 feet from the  Arcola Bridge on Shoreline Drive.      Major Jeff Storms stated this location will strictly be used as a coming and going location  for emergency response.  There will not be permanent parking or a boat moored in the  area.      The area under consideration would be stabilized due to the differential in elevation.  A  retaining wall would be installed, a dock structure constructed to accommodate the  Sheriffs’ boat, and appropriate signage to control parking.  The launch would be used  during all seasons.  The Hennepin County Sheriff’s Office stated it is critical to have the  launch ready for the 2016 boating season.    Community Development Director Barnhart will review the City Ordinance regarding docks  and also possible encroachment into the lake and propose amendments for public agency  use only.     Hennepin County Commissioner Jan Callison thanked Council for their work on the  emergency launch.        Item 02 Council Work Session January 25, 2016 2   2. Navarre Trail Connection  Bob Byers Hennepin County Engineer and Danny McCullough Trail Manager for Three  Rivers Park District (TRPD) reviewed the trail connection on County Road 19 from  Livingston Avenue to the Dakota Trail.  The connection of this one block segment is also  part of Orono’s Comprehensive Plan.      Hennepin County and TRPD would like to partner with the City of Orono to complete this  portion of the trail.  If the connection is made by trail, rather than sidewalk, TRPD will  participate in the project costs.  If the connection is made by sidewalk TRPD will not  participate, Hennepin County would cover 25% of the project, and the City would be  responsible for the rest.  Their agency funding criteria only applies to trails not sidewalks.    Council reviewed the plans and options and are generally in support of moving forward by  connecting the segment with a trail.  The next step is to develop a joint agreement and  obtain the necessary funding.    3. Intersection Improvement Grant for County Road 15/19  Bob Byer Hennepin County Engineer discussed the intersection improvement grant for  County Roads 15 and 19.  Byer provided exhibits of the proposed improvements for  Council review and has secured $700,000 in federal funds for the 2019 improvement  project.      Council discussed ideas and options regarding the improvement.  Byer also proposed  testing of different turn lane configurations using temporary markers to re‐direct traffic.   This would give the engineers insight to needed improvements at that location for the final  design.     Council supports the improvement project and the City will assist when needed.    4. Council Packet Information and Electronic Packets  Council reviewed the paperless packet information.  Staff recommended using the iPad  and iLegislate Software for downloading the packet.  The iLegislate Software works for  both android and iPad tablets however the android does not support all of the tools that  iLegislate offers.    Staff also recommended an ordinance allocating a one‐time $500 stipend to newly elected  Council to be used for purchasing a tablet.  Each Council Member is responsible for the  purchase and maintenance of their electronic tablet.        Item 02 Council Work Session January 25, 2016 3   Council Packet Information and Electronic Packets, Continued    Staff will provide training on iLegislate for Council.  The target date for paperless packets is  the March 14th Council meeting.        ATTEST      _________________________________ ____________________________________  Diane Tiegs, City Clerk     Lili Tod McMillan, Mayor                                Item 02 Item 02 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 1 of 10    ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Lizz Levang, and Dennis Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Senior Planner Michael Gaffron, City Planner Melanie Curtis, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 6, 7, 8, 9, 11, and 13 were added to the Consent Agenda. Levang moved, Walsh seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays 0. APPROVAL OF MINUTES *2. Regular City Council meeting of January 11, 2016 Levang moved, Walsh seconded, to approve the minutes of the Orono City Council meeting of January 11, 2016, as submitted. VOTE: Ayes 4, Nays 0. PUBLIC COMMENTS None PRESENTATION 3. WESTONKA HISTORICAL SOCIETY Pam Meyers reported that the Westonka Historical Society had 3,482 volunteer hours in 2015. The volunteers work had to put together programs and displays for the community. Visitors to the museum for 2015 amounted to 486, with 200 of those visitors being from the Westonka area, 230 visitors from greater Minnesota, 56 visitors from other states, and a couple that were from outside the United States. Meyers noted a list of speakers that appeared at the museum over the past year have been provided to the City Council. The museum hosts a monthly speaker, with the presentations being held at Lake Minnetonka Shores, Presbyterian Homes. Those presentations are also videotaped and included in the museum’s video library. Meyers stated the Westonka Historical Society also has a fundraiser coming up on February 21, with music and refreshments being provided. The fundraiser will be held at Burl Oaks. Meyers indicated she is interested in hearing what Orono would like the Westonka Historical Society to do on behalf of the city. Walsh asked if the 486 is a pretty typical number for a year. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 2 of 10    3. WESTONKA HISTORICAL SOCIETY (continued) Meyers indicated it is very typical and is close to what occurred last year. Meyers noted they have been located at their current setting for the past two years and that the majority of the visits consist of families. Meyers stated the museum is also a destination stop for visitors who would like to see the Tonka Toy collection. Levang asked if the Tonka Toy enthusiasts are linked to the Westonka Historical Society. Meyers indicated they are and that there are websites across the United States that are devoted to Tonka Toys. McMillan asked if the Westonka Historical Society still accepts donations. Meyers indicated they do and that all donations are welcome. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT 4. REPLACEMENT OF TRUCK #426 Public Works Director/City Engineer Edwards stated the Public Works Department would like to replace a 1997 Ford L8000 that has been in service for nearly 20 years. That particular truck is one of the City’s larger plow and dump trucks. There are currently four trucks in the department’s fleet, with one being replaced one last year. Edwards indicated replacement of the other three trucks will be staggered over the coming years. Council Member Walsh asked what process the Public Works Department went through to get other bids in addition to the Boyer Truck. Edwards stated they used the state aid contract and contacted those dealers that were under that contract. Walsh asked if it was already a set price under the state contract. Edwards indicated it was but that the City has the right to add some options. Walsh stated it would be nice to have the current fund balances included in Staff’s memos so the City Council and public have some idea of what is in there. City Administrator Loftus noted the City contributes $240,000 each year to the Improvement Equipment Outlay Fund and that this fund will be in the black for a few years yet. Loftus stated the contribution by the City has not been increased in about 20 years. Walsh moved, Cornick seconded, to approve the replacement of Truck No. 426, a 1997 Ford L8000 with a 2017 Western Star 4700SF with body and plow work to be done by Aspen Equipment. VOTE: Ayes 4, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 3 of 10    5. REPLACEMENT OF STREET SWEEPER #460 Edwards noted the cost of this replacement would come out of the City’s storm water fund and not the Improvement Equipment Outlay Fund since the sweeper prevents pollutants from getting into the City’s storm sewer system. Walsh requested the fund amount also be documented on that item. McMillan asked if this is a different piece of equipment than what the City normally has had. Tim Amundson, Public Works Department, stated the Elgin sweeper is a waterless system which uses water-free dust control that is more environmentally friendly. Some of the advantages to this machine is that it utilizes a dust control fan and maintenance-free filter system that eliminates the use of water for dust control. The waterless system is also able to remove fine particulate matter, including phosphorous. In the past the City has had mechanical sweepers that put down water. Amundson indicated the Public Works Department will also be able to use it in the winter since water is not used and that the City’s MS4 permit requirements will be met with this piece of equipment. Edwards stated the current sweeper has difficulty on the tight narrow streets and has skip zones due to the tight corners. Amundson stated this machine is not as bulky and will be able to maneuver the curves better. The Pelican sweeper is used by a number of other cities in Minnesota. Levang asked what is done with the dirt and debris that is captured. Amundson indicated it is dumped into a dump truck and hauled back to the shop where testing is performed on the debris. From those test samples the Public Works Department estimates how many pounds of total phosphorous have been removed for the City’s MS4 permitting. Council Member Cornick asked if Orono helps other cities with sweeping. Amundson indicated at the present time they do not. Loftus noted the City does have an informal arrangement with the Orono School District to assist with their parking lots periodically in exchange for use of their cherry picker lift. Edwards noted the City’s Improvement Equipment Outlay Fund currently has $1,157,886.98 in it and the stormwater fund has $1,486,993.00 in it. Levang moved, Walsh seconded, to approve the replacement of Sweeper No. 460, a 2005 Elgin Broom Bear, with a 2016 Elgin Pelican Waterless Street Sweeper from MacQueen Equipment using state bid contract pricing. VOTE: Ayes 4, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 4 of 10    *6. BALDUR PARK ROAD REHABILITATION – PAY REQUEST NO. 2 Levang moved, Walsh seconded, to approve Pay Request No. 2 to GMH in the amount of $5,075.41 for the Baldur Park Road Rehabilitation Project. VOTE: Ayes 4, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, CONTINUED Edwards reported the Public Works Department had some issues at the Navarre water plant with the pumps that take the water from the treatment plant and push it into the water tower for later distribution. One of the pumps has been fixed and repairs are currently being made on the second pump. Edwards noted Xcel Energy has been moving power lines around in the City, which has impacted some of the residents and has resulted in the Public Works Department coordinating with Xcel on routing power to some of the City’s lift stations. Edwards stated the Public Works Department has been doing tree trimming and removal, removed the big pond at the golf course, and removed a deer stand from Lowry Woods. An open house was held last week for the Watertown Road Phase II project, with four residents being in attendance and some phone calls being received as well. PUBLIC SAFETY REPORT *7. REQUEST TO HIRE FULL-TIME POLICE OFFICER Levang moved, Walsh seconded, to hire Kyle Kirschner a a full-time police officer with a start date of February 16, 2016, at a pay rate of $25.35 (start pay level) and to enroll him in the Police Employees Retirement Association (PERA) Police and Fire Plan. VOTE: Ayes 4, Nays 0. *8. HIRING OF FULL-TIME COMMUNITY SERVICE OFFICER (CSO) Levang moved, Walsh seconded, to approve the hiring of Mike Wocken to the position of full-time community service officer effective February 8, 2016, with a starting wage of $15.40 per hour (Grade 1 – start pay level). VOTE: Ayes 4, Nays 0. PLANNING DEPARTMENT REPORT – DENISE LESKINEN, REPRESENTATIVE *9. #15-3791 JOSEPHINE CARPENTER, 480 RUSSELL AVENUE – COMPREHENSIVE PLAN AMENDMENT – MUSA BOUNDARY Levang moved, Walsh seconded, to adopt RESOLUTION NO. , a Resolution Approving Amendment No. 3 of the 2008-2030 City of Orono Community Management Plan. VOTE: Ayes 4, Nays 0. 10. #15-3795 SOUTHVIEW DESIGN ON BEHALF OF ROBERT AND BETH SCHNELL, 1130 OLD CRYSTAL BAY ROAD SOUTH – VARIANCES Tim Johnson, Southview Design, was present. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 5 of 10    10. #15-3795 SOUTHVIEW DESIGN ON BEHALF OF ROBERT AND BETH SCHNELL, 1130 OLD CRYSTAL BAY ROAD SOUTH – VARIANCES (continued) City Planner Curtis stated the applicant is requesting variances in order to construct a pool, pool patio, deck, pergola, and lake access stairs on the south side of the home lakeward of the average lakeshore setback and the 150-foot setback from French Lake. The applicant’s current plan results in a pool patio design which now meets the 75-foot setback at the Planning Commission’s direction. However, a portion of the proposed stair and wall as well as a stepping stone walkway are within the 75-foot area. Stairs are a permitted hardcover encroachment within that zone. A corner of the pool encroaches as close as six feet to the new dining deck that will be extended. A variance to allow less than a 10-foot separation between the structures is needed. Curtis stated the plan results in the need for the following variances: an average lakeshore setback variance, which is based on the property to the north; a lake setback variance to allow structure within the 150-foot setback of French Lake, which is a natural environment lake; the 75-foot zone hardcover variance to permit the stepping stones as shown on the plan; and the structure-to-structure setback variance for the encroachment to the deck. At its January meeting, the Planning Commission voted 5-1 to approve the revised plan. The dissenting commissioner was opposed to the stepping stones. Staff recommends approval of the variances with the exception of the stepping stones. The applicant has submitted an updated survey and updated hardcover numbers. The City Council should direct Staff to draft a resolution reflecting their decision. Tim Johnson, Southview Design, stated they are in the final stages of this project’s review and that some of the questions brought up last week during the Planning Commission meeting were more specifically around the back stepping stones. Johnson indicated it is their understanding the steps are allowed to access the lake area. The stepping stones that are in question are located in the area near the deck by the pool area and the lowest staircase. Johnson noted the stepping stone walkway is not a constructed hardscape walkway per se and no excavation will be performed. The goal is to have a more informal approach with the stepping stones that will be set into the landscape. This will allow moisture and runoff to go into the ground rather than running off. Johnson stated the other option is to have stairs go through the whole area but that they are trying to be sensitive to the current grade. Johnson stated with the plan as it is currently proposed, the steps come down to meet the existing grade, with the stepping stones being at more of a level surface, and then having the staircase as the grade gets too steep to walk on. Johnson stated some of the concerns raised by the Planning Commission were around not having stepping stones and the ground becoming compacted from people walking in that area. McMillan stated she appreciates the changes that have been made from the original plan. Johnson stated this property is a very challenging site with the 75-foot line going through the middle of the house. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 6 of 10    10. #15-3795 SOUTHVIEW DESIGN ON BEHALF OF ROBERT AND BETH SCHNELL, 1130 OLD CRYSTAL BAY ROAD SOUTH – VARIANCES (continued) McMillan stated the City has historically been very strict in the 0-75 foot zone, and while stepping stones may not seem to be that big of a deal, the City has been very consistent about not allowing them if they are really not needed. Johnson stated if they extend the staircase out, they would be looking at an additional 90 square feet of hardcover versus 50 square feet for the stepping stones. Johnson stated they understand and appreciate the sensitivity of having hardcover within the 75-foot area but that they are attempting to create a safe path so people do not have to walk on uneven ground and without increasing the amount of hardcover even more. Johnson noted the updated survey shows the hardcover at 4.09 percent in that area and that the impact is pretty minimal and is not what someone normally sees around the area. Walsh asked if they can really put stairs through that area. Curtis indicated they would be able to modify the grade by less than 50 cubic yards within the 75-foot setback and construct a stair to achieve access to the lake. McMillan noted there is not open water down there and that the stairs are to access the back yard. Walsh commented that it seems like a reasonable solution. Johnson stated if stairs are put in there, the grade would need to be modified significantly and that they would have to bring in a fair amount of fill. Walsh stated the City is pretty tough on the 75-foot zone but that this seems like a pretty good solution. Council Member Levang asked how big the stair section near the water is. Johnson indicated it is approximately 20 square feet consisting of five stairs. Levang asked if that area is pretty steep. Johnson stated they are looking at a 2.5 foot grade change in that area. The goal with the stepping stones leading up to the pool and the other area was to keep the existing grades. Johnson stated the ground becomes relatively steep in a short distance. Johnson noted they are also following the grade of the house to avoid filling in that area. Levang stated she is not opposed to grass being there. McMillan commented it might be difficult to grow grass in that area. Johnson stated the stepping stones are located in a landscaped area and that their goal is to use more native materials versus turf. McMillan stated she always thinks of stepping stones as being in moss or grass and set in ground cover. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 7 of 10    10. #15-3795 SOUTHVIEW DESIGN ON BEHALF OF ROBERT AND BETH SCHNELL, 1130 OLD CRYSTAL BAY ROAD SOUTH – VARIANCES (continued) Johnson stated there will be plantings mixed in with the stepping stones. Johnson stated the goal is to not have much mowing in that lower area. Walsh moved to direct Staff to draft an Approval Resolution for Application No. 15-3795, Southview Design on behalf of Robert and Beth Schnell, 1130 Old Crystal Bay Road South, granting of variances, with the stepping stones being allowed. Motion failed due to the lack of a second. Cornick moved, Levang seconded, to draft an approval resolution for Application No. 15-3795, Southview Design on behalf of Robert and Beth Schnell, 1130 Old Crystal Bay Road South, granting of variances, with the stepping stones not being allowed. VOTE: Ayes 3, Nays 1, Walsh Opposed. *11. #15-3770/16-3797 MULHERAN, ET AL, 460 ORCHARD PARK ROAD, PLAT OF ORCHARD FARMS – AMEND DEVELOPMENT AGREEMENT Levang moved, Walsh seconded, to authorize amendment of the Orchard Farms Development Contract by reducing the required letter of credit amount to $103,458.75. VOTE: Ayes 4, Nays 0. MAYOR/COUNCIL REPORT Walsh stated he attended the January Planning Commission meeting and that they did a good job vetting the applications. Levang reported she attended the Northwest Hennepin League of Minnesota meeting last week, which is an organization of 14 cities in northwest Hennepin. Each city presented their state of the city. Levang stated it was very interesting to hear what other cities are doing related to growth and how they administer their cities. McMillan reported she attended a meeting with the city administrator with representatives from Spring Park and Minnetonka Beach updating them on the police contract. The Minnetonka Beach mayor was not able to attend and another meeting will likely be scheduled. CITY ADMINISTRATOR’S REPORT 12. GENERAL FUND BUDGET INFORMATION Finance Director Olson stated before the City Council tonight are the 4th quarter General Fund summaries. The summaries represent revenues and expenditures incurred through December 31. Olson noted the City just received notice of its final tax distribution from Hennepin County this morning and that he approximated it at $35,000 in the report. There is also $115,000 worth of expenditures that will be approved tonight that were incurred in 2015. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 8 of 10    12. GENERAL FUND BUDGET INFORMATION (continued) Olson stated it is not anticipated that the amounts included in the report will change significantly prior to the closing of the year. Current projections have revenues at 104.43 percent of budget and expenditures at 95.4 percent of budget. In net dollars, revenues are projected to exceed expenditures by $684,817. Olson stated one of the big reasons the City is over budget on revenues is due to the amount of new construction and remodeling that is happening within the City. The building permit line came in at $46,173 over what was anticipated and is 122.4 percent of budget or $120,130 higher than in 2014. Other governmental revenues finished the year at 118.3 percent of budget. A major portion of the overage is the result of higher than anticipated police state aid. That money comes from a surcharge that is included on a person’s car insurance. Charges for service were at 105 percent of budget. The primary reason for this overage is due to the construction related revenue lines, including pass-through charges, which were all over 100 percent of budget and add up to approximately $120,000. Other minor categories that were over 100 percent of budget include other miscellaneous and the golf course. Olson noted the building permit revenues came in at $415,000, which is almost double from 2010. Loftus noted the City issued 1,754 permits in 2015, which is up 11 percent from 2014. Zoning applications were around the same as 2014 at 80, but the City issued 63 permits for new homes, which is a 47 percent increase over 2014. Loftus stated Staff increased the City’s permit revenue budget by 13 percent in an attempt to keep up with the additional building activity and still remain conservative. Loftus stated the City experienced a big increase in percentages for new home construction, which makes for a very busy planning department. Olson stated the City can expect the increase in building activity to last for a few more years but that it should decrease after that since the City is running out of land for new development. Olson stated as it relates to expenditures, three departments are over budget. The assessing budget is over budget due to an increase from Hennepin County that was not totally anticipated, the golf course is over budget, and the planning department is over due to an increase in the amount of construction activity, which resulted in the expenditures also being increased beyond what was originally anticipated. All other departments were either at or below budgeted amounts. Olson noted at the end of the year the City had $20,000,000 invested, with the majority of it being invested in CDs. The City’s investments earned a total of $173,123.41 in 2015. This compares to $154,795.97 in 2014. Interest earnings are allocated to each fund based on monthly fund balances. The City currently has $3.9 million in its operating budget. Olson stated budget adjustments for the departments that are over budget will be prepared for the Council’s approval at the February 8 meeting. The overall expenditure budget will not be increased and the increases to the individual department budgets will be offset by budget reductions to other departmental budgets. Cornick asked what happened to the Drug Task Force money in 2015. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 9 of 10    12. GENERAL FUND BUDGET INFORMATION (continued) Olson indicated the City did not receive any distribution in 2015 and likely will not receive any in 2016, which is why that line item has been removed from the 2016 budget. Olson stated to his understanding the federal government has been turning that money more over to the state and the state is becoming more restrictive on what money the individual cities will received. Olson noted some funds are still working their way through the system so the City will receive some but it should not be much. McMillan stated she would like to know what the City’s General Fund balances are compared to expenditures. Olson stated it likely is over 50 percent, but that he can calculate that number and provide it to the Council. McMillan stated she knows the City used some of the money in the General Fund to help pay for some road improvements. Loftus stated currently revenues are expected to exceed the expenditures by approximately $684,000. Loftus noted Staff will be asking the Council in the next couple of months where they would like that money allocated. If the Council elects not to do anything with that money, it would automatically go into the Community Investment Fund. Walsh noted the City is required to keep 45 percent in reserves but that the City attempts to keep it at 50 percent. McMillan asked how building permits are going in 2016. Community Development Director Barnhart stated he would be able to provide that information at the next meeting. Senior Planner Gaffron indicated they have issued three or four building permits for Lakeview so far and that the developer has indicated they would like to do half a dozen over the winter. Levang stated she heard that eight lots have been sold so far. The City Council took no formal action on this item. CITY ADMINISTRATOR’S REPORT, CONTINUED Loftus stated the City Council meetings had approximately 2,600 visitors in 2015. The average viewership per video was 217. The overall viewership ranged from 30 to 364 viewers depending on the meeting. Loftus noted the City is no longer the location for people to file their homestead paperwork and that those should now be filed with Hennepin County. Loftus stated the City will still accept homesteads but that Staff will be forwarding them to the County. Hennepin County is in the process of moving to a completely online system. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 25, 2016 7:00 o’clock p.m. _____________________________________________________________________________________   Page 10 of 10    CITY ADMINISTRATOR’S REPORT, CONTINUED Loftus stated Council Member Printup asked her to report that he attended the 3-year anniversary celebration held at El Parian in Long Lake. Printup indicated the food and staff were great and that he wanted to congratulate El Parian on their success. *13. 2016 PAY EQUITY REPORT Levang moved, Walsh seconded, to approve the City’s Pay Equity Report. VOTE: Ayes 4, Nays 0. *14. CLAIMS/BILLS Levang moved, Walsh seconded, to approve payment of the All Funds Account. VOTE: Ayes 4, Nays 0. CITY ATTORNEY’S REPORT City Attorney Mattick reported he recently attended a meeting with several city attorneys and members from the MN League of MN Cities to discuss the upcoming legislative session. Mattick stated they are not anticipating any major legislation to be passed during this session that the cities will need to track prior to passage. Mattick stated for the most part people are anticipating the 2016 legislative session to be short and uneventful. ADJOURNMENT Levang moved, Walsh seconded, to adjourn the Orono City Council meeting at 7:56 p.m. VOTE: Ayes 4, Nays 0. ATTEST: _____________________________________ _______________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor REQUEST FOR COUNCIL ACTION Date: February 8, 2016 Item No. 4 Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Presentation Title: Senior Planner Item Description: Tiffany Schaufler, Minnehaha Creek Watershed District - Presentation: Painter Creek Culvert Replacement & South Katrina Marsh Improvements Tiffany Schaufler, Project and Land Program Manager with the MCWD, will be presenting information regarding proposed improvements in the Katrina Marsh area of northwest Orono. The improvements include replacement of two private driveway culverts on Creekwood Trail and a wetland restoration project for which MCWD is pursuing Federal funding. Attached is a map of the project area and draft letter from the City requested by MCWD in support of the improvements. Additionally, the MCWD has requested that the City allow the improvements to occur as necessary within areas protected by existing Wetland Flowage and Conservation Easements established by the City in past development approvals in that area. The existing City easements are extremely restrictive and absent City approval would likely prohibit certain desirable activities associated with the restoration plan. COUNCIL ACTION REQUESTED: Motion to approve the attached Letter of Support. Motion to authorize City execution of easement documents allowing MCWD to perform wetland restoration activities within areas covered by existing City wetland easements. Attachments: 1) Proposed Easements Map 2) Sample Easement Document 3) Proposed Letter of Support REQUEST FOR COUNCIL ACTION DATE: February 8, 2016 ITEM NO: 5 Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards JML Public Works Director/ Title Public Works Director City Engineer’s Report Item Description: Navarre Light Pole Decorations 1. Purpose. The purpose of this memorandum is to solicit Council direction (Type and Quantity) on decorations for the Navarre Light Poles. 2. Background. The streetlight posts the City had installed come with several attachments for decorative items. The poles can support banners, holiday lights and flags. Thirty-two of the light poles can support holiday decorations. In 2015 the Council directed the procurement 32 Banners and 10 5’ holiday snowflake lights. Banners were placed on the poles through the summer and fall of 2015 and the lights were placed on the poles during the holiday season. Currently many holiday light suppliers are having clearance sales making it a good time to procure additional lights, if that is the council’s desire. 3. Decorations Options. There are countless options for holiday light pole decorations. The following are a sampling of possible options based off of earlier discussions a. Purchase an additional Holiday lights of the same design. Current pricing from the same supplier we bought to the first 10 from is $410 each. Purchasing 22 would fill all the remaining light poles and cost $9,020. Alternatively we could purchase another 10 for $4,460. b. Purchase additional holiday lights of a similar but different design. These would be alternated with the original 10 snowflakes. Current pricing with sales has 5 ft led snowflakes for as low as ~$350 each. c. Should the City purchase American Flags for the poles? Flags with poles cost ~$70 each. 32 would cost $2,240. 4. Schedule. Possible schedule. a. December – January : Holiday Lights b. March-Memorial Day : Banner c. Memorial Day – 4th of July: Flags / Patriotic Banners d. July-December: Banner Funding. Decorations could be funded from the Community Investment Fund (balance $875,000) or the Contingency/ Special Projects Fund (balance=$40,000). COUNCIL ACTION REQUESTED: Provide staff direction on future light pole decorations for Navarre. Current Banner Current Lights Holiday Lights 5 ft Cascade (LED) Flags Date Application Received: 10/20/15 Date Application Considered as Complete: 10/20/15 Initial 60-Day Review Period Expired: 12/19/15 Extension Notification 11/24/15 to: 2/17/16 REQUEST FOR COUNCIL ACTION Date: February 8, 2016 Item No. 6 Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Planning Title: Senior Planner Item Description: #15-3792 Jon & Ben Kieffer, 2024 Shadywood Road - Variances - Resolution Zoning District: LR-1C, One Family Lakeshore Residential, 0.5-acre, 100’ Existing Lot Area & Width: 0.21 acre, 38’ wide at OHWL, 41’ wide at Street List of Exhibits: Exhibit A. Draft Resolution Exhibit B. Notice of PC Action dated 1/22/16 Exhibit C. Draft Planning Commission Minutes of 1/19/16 Exhibit D. PC Staff Report & Exhibits dated 1/14/16 Background Upon the recommendation of the Planning Commission in November the applicants revised their proposal by abandoning their attached garage plan in favor of a detached garage. The revised proposal includes construction of a 22’x25’ two-stall garage located 30-plus feet from the street lot line and 5 feet from the south side lot line. This will be an end-loading garage with a tapered driveway and backup apron, allowing for ample off-street parking and a safe forward access movement onto Shadywood Road. The neighbor to the south discussed this proposal with staff and is supportive of the proposed garage location and side setback variance. After the November PC meeting staff discussed with applicant the pros and cons of a variety of alternatives for a detached garage layout (see Exhibit D of January PC memo). Applicant ultimately chose to forego attempts to save the tree shown Application Summary:  The applicants initially requested variances required to replace the existing detached garage with an attached garage and living space above it. Pursuant to Planning Commission recommendation and tabling on November 16, applicants submitted a revised proposal for a detached garage, requesting side setback, hardcover and structural coverage variances, which were reviewed by the Planning Commission on January 19. Planning Commission Recommendation: Planning Commission recommended approval of the applicants’ revised plan on a vote of 6-0 at the January PC meeting. Staff Recommendation: Planning Department Staff recommends approval. #15-3792 February 3, 2016 Page 2 of 2 on the survey. The proposed layout includes sidewalks leading around the garage to the house, and results in a hardcover increase from 31.9% to 32.85%, a reduction from the 35.2% originally proposed. The proposal results in an increase in structural coverage from 1,713 s.f. (18.5%) to 1,875 s.f. (20.2%) where 1500 s.f. is allowed; this is a 64 s.f. increase from the original proposal, as the proposed detached garage is slightly larger than the originally proposed attached garage, while the covered side entry to the house is eliminated. The conceptual design for the garage (Exhibit C of 1/14/16 PC memo) indicates a 1-1/2 story garage, i.e. a garage with storage space and a dormer within the attic. The concept appears to meet the accessory structure criteria established in Zoning Code section 78-1440, Exterior Materials, which states: “Except for accessory buildings that are less than 120 square feet in area or are located on lots two acres in area or larger, an accessory building and the principal building shall be consistent in design and color. Detached garages located within the rear yard on lots that have frontage on a lake shall have windows or other ornamental features on the wall facing a street or private road.” PLEASE REVIEW THE PLANNING COMMISSION MEMO, EXHIBITS & MINUTES Planning Commission Recommendation The Planning Commission voted 6 to 0 to approve the revised proposal. Staff Recommendation Staff recommends approval per the findings and conditions of the attached resolution. COUNCIL ACTION REQUESTED Adopt or amend the attached resolution entitled A Resolution Approving Variances from Orono Municipal Zoning Code Sections 78-350; 78-1403; and 78-1700(1) for Property Located at 2024 Shadywood Road – File No. 15-3792. Date Application Received:  10/21/15  Date Application Considered as Complete: 10/30/15  120‐Day Review Period Expires:   02/27/16    REQUEST FOR COUNCIL ACTION              Date: February 8, 2016  Item No. 7   Department Approval:                   Administrator Approval:  Agenda Section:  Name: Melanie Curtis   mcc  JML    Planning  Title: Planner  Item Description:  #15‐3795, Southview Design o/b/o Robert & Beth Schnell, 1130 Old Crystal Bay Rd S , Variances ‐ Resolution    Application Summary:  On January 25th the Council considered the applicant’s request for variances in order to construct a pool, pool  patio, deck and pergola on the property lakeward of the average lakeshore setback and 150‐foot lake setback;  and a structure to structure setback variance between the proposed pool and deck expansion.  A hardcover  variance to permit installation of stepping stones between lake access stairs within the 75‐foot setback area  was also requested.  The Council voted 3 to 1 to approve the requested setback variances, and to deny the  hardcover within the 75‐foot zone.  The dissenting voter was amenable to approving the stepping stone  pavers as shown on the plan.    Planning Commission Recommendation  On January 19, 2016, the Planning Commission continued the November public hearing and reviewed the  revised plans.  The Commission voted 5 in favor and 1 against on a motion to approve the revised plan as  submitted.  The dissenting commissioner was opposed to the allowance of stepping stones within the 75‐foot  zone to connect the stairs.    Planning Staff Recommendation  Staff has provided draft resolution reflecting the following for Council’s consideration:   1. Approval of an average lakeshore setback variance;  2. Approval of a lake setback variance to allow structure within the 150‐foot setback of French Lake;  3. Approval of a structure‐to‐structure setback variance to allow the pool to encroach as close as 6 feet  to the pergola and dining deck; and  4. Denial of a hardcover variance to permit stepping stones within the 75‐foot zone.    COUNCIL ACTION REQUESTED  Council should consider adopting or amending the approval resolution.    List of Exhibits:  Exhibit A. Draft Resolution  Exhibit B. Council Staff Report & Exhibits 01/21/16  Exhibit C. Draft Council Minutes  Date Application Received:  12/11/15  Date Application Considered as Complete: 12/11/15  120‐Day Review Period Expires:   04/09/16    REQUEST FOR COUNCIL ACTION  Date: February 8, 2016  Item No.       8     Department Approval:  Administrator Approval:  Agenda Section:  Name: Melanie Curtis   mcc  JML    Planning  Title: Planner  Item Description: #16‐3798, Michael & Holly Rucinski, 3188 North Shore Drive, Variance – Resolution       Application Summary:  The applicants plan to construct a new home on the subject property.  They plan to replace the existing 422  square foot detached garage in the same footprint and location.  The garage is non‐conforming because it is  located closer to the street than the home.  A variance is necessary because the proposed shed roof (to match  the design of the home) will encroach into area not currently occupied by roof.      Planning Commission Recommendation  On January 19, 2016, the Planning Commission held a public hearing and reviewed the application.  Following  the public hearing the Commission voted 6 to 0 on a motion to recommend approval of the variance as  requested.     Planning Staff Recommendation  Staff recommends approval.  A draft approval resolution has been provided for Council’s consideration.    COUNCIL ACTION REQUESTED  Council should consider adopting or amending the approval resolution.    List of Exhibits:  Exhibit A. Draft Resolution  Exhibit B. Proposed Survey  Exhibit C. Proposed Plans & Elevations  Exhibit D. PC Staff Report & Exhibits   Exhibit E. Draft PC Minutes  Date Application Received: 12/15/15 Date Application Considered as Complete: 12/28/15 60-Day Review Period Expires: 2/26/16 REQUEST FOR COUNCIL ACTION Date: February 8, 2016 Item No.: 9 ______________________________________________________________________________ Department Approval: Administrator Approval: Agenda Section: Name: Michael P. Gaffron JML Planning Dept. Title: Senior Planner ______________________________________________________________________________ Item Description: #16-3801, Carl & Caren Borg, 3414 Livingston Avenue Variances - Resolution ______________________________________________________________________________ Zoning District: LR-1C, One Family Lakeshore Residential District (1/2 acre/100’ width) Lot Area & Width: 9,031 s.f. (0.21 acre), 101’ wide at 30’ front setback line List of Exhibits A – Resolution for Adoption B – Notice of PC Action 1/22/16 C – Draft PC Minutes of 1/19/16 D – Planning Commission Memo and Exhibits dated 1/11/16 Application Summary: The applicants are requesting variances for front street setback, structure-to-structure setback, and to allow an accessory structure nearer the front lot line than the principal structure, in order to construct a new 20’x20’ detached garage. Please review the attached Planning Commission memo and exhibits. Planning Commission Recommendation: The Planning Commission reviewed this application and held a public hearing at its January 19th meeting, and voted 6-0 to recommend approval of the detached garage as proposed. Staff Recommendation: Staff recommends approval per the Planning Commission recommendation. A Resolution for approval is attached for Council consideration and adoption. COUNCIL ACTION REQUESTED Motion to adopt or amend the attached resolution entitled A Resolution Granting Variances to Municipal Zoning Code Sections 78-350, 78-1435, 78-1438 and 78-1511 for Property Located at 3414 Livingston Avenue - File No. 16-3801. Date Application Received:  12/16/15  Date Application Considered as Complete: 12/30/15  60‐Day Review Period Expires:   02/28/16      REQUEST FOR COUNCIL ACTION    DATE:  February 8, 2016  ITEM NO:         10  Department Approval:  Administrator Reviewed:  Agenda Section:  Name  Jeremy Barnhart  JML    Planning   Title     Community Development Director          Item Description:  TCO Design, 2380 Shadywood Road – Rezoning and Conditional Use Permit  Application Summary  The applicants propose to renovate the existing building at 2380 Shadywood Road (former  Snyder Drug) for a ‘comprehensive care facility’.  The facility, similar to a nursing home, would  provide care for patients discharged from the hospital, but requiring care at a level greater than  can be provided at home.  Nursing and related services would be provided for up to 22 patients,  housed in separate rooms.  External modifications include the addition of windows to the north  and east elevations.      To permit the use, the applicants also request a zone change of the property to B‐4, from B‐5.   The uses of each zoning district are attached in Exhibit C.  A nursing home is a conditional use in  B‐4.  The Comprehensive Plan suggests the property might be appropriate for mixed use (senior  living, apartments, condominiums), in addition to the commercial designation.  Rezoning to B‐4  is consistent with the commercial designation, however, the use is not considered mixed use.      Planning Commission Recommendation  The Planning Commission reviewed the application at their meeting on January 19th.  The  Commission discussed the maximum number of patients, outdoor activities, traffic, security and  other items, ultimately recommending approval of both the rezoning and conditional use  permit applications in 6‐0 votes, with the conditions suggested by staff.  From the public  hearing, one person questioned the screening of the mechanical units, the applicant noted that  no new units are anticipated.      Post Commission discussion  After the Commission meeting, a number of questions from the public were raised, in particular  questions related to management, as well as some internal design related comments.  The  applicant responded to those in the attached Exhibit B.  To summarize, Welcome Home  Management Company will manage the facility.  They operate 11 similar facilities, employing  over 400 staff.  In their 22 years, they have developed floor plans that address the space needs  of their services.  A representative from Welcome Home Management Company is expected to  attend Monday’s meeting in order to answer any questions posed by the Council.  Sites are  located in Baxter, Breckenridge, Hector, Hutchinson, New Ulm, Nisswa, Red Wing, Sartell, and  Moorhead.      Planning Staff Recommendation  The rezoning question is a policy one; does the Council support redevelopment of the property  into mixed use or is the commercial use of the property more appropriate.  If the Council  desires mixed use, the rezoning application should be denied.    Should the Council support the rezoning, staff recommends approval of the conditional use  permit, with the following conditions:  1. Based on plans dated December 16, 2015  2. All roof mounted mechanical units shall be screened from the Co Rd 19/15  intersection  3. Landscaping shall be installed prior to occupancy  4. All required licenses shall be maintained.    Action Requested: Council should consider directing staff to draft a resolution reflecting your decision.  List of Exhibits:  Exhibit A. Planning Commission packet dated January 19, 2016  Exhibit B. Additional Information   Exhibit C. B‐4 and B‐5 zoning uses  Exhibit D. Draft Planning Commission minutes, January 19, 2016  Exhibit E. Welcome Home Management website  Date Application Received:  12/16/15  Date Application Considered as Complete: 12/30/15  60‐Day Review Period Expires:   02/28/16    REQUEST FOR COUNCIL ACTION  Date: February 8, 2016   Item No.      11         Department Approval:  Administrator Approval:  Agenda Section:  Name: Melanie Curtis   mcc  JML    Planning  Title: Planner  Item Description:  #16‐3803, Stonewood LLC o/b/o Tashitaa Tufaa, 1830 Shoreline Drive, Variances & CUP    Application Summary:  The applicant is proposing to construct a new home on the subject property which is 1.6 acres in area, 133  feet in width, and is located within the LR‐1A district. The applicant requests approval of lot area and lot width  variances, and a side street setback variance in order to place the home 30 feet from Heritage Lane where a  50‐foot setback is normally required; and a conditional use permit to allow the export of approximately 2,000  cubic yards of fill material from the property.  Also requested is a variance to permit a 6‐foot tall open  wrought iron style fence on the entire perimeter of the property.      In response to the Planning Commission’s direction the applicant has provided a revised plan for the proposed  fence.  The height variance to permit a 6‐foot tall fence is still requested.  The applicant has submitted a  revised fence layout which pulls the fence away from the lake yet remains on the side property lines as before.   They also plan to incorporate undulation in the fence layout to provide a visual break as well as to allow space  for the existing trees (Exhibit B).    Planning Commission Recommendation  On January 19th the Planning Commission held a public hearing and reviewed the application including the  public comments and evidence submitted.  Following the public hearing the Commission voted 6 to 0 on a  motion as follows:  1. Denial of the fence height variance with the recommendation that the fence be redesigned; and   2. Approval of the lot width; lot area; and side street setback variances; and   3. Approval of the conditional use permit with the following conditions:  a. A haul route shall be submitted to the City Engineer for approval and inspection prior to  commencement of hauling from the site.  The property owner shall be responsible for  cleaning and repair of roadways for any adverse impacts;  b. Submittal of a detailed landscape plan which accomplishes the direction of the planning  commission and City Council.  Landscape plan should include some infiltration basin, rain  garden, or rate control opportunity prior to the stormwater from the swale crossing  CSAH 15 to the lake;  c. Upon completion of the project an as‐built survey shall be submitted reflecting  conformance with the approved plan. The site will be evaluated from an erosion and  sediment control risk perspective prior to release of escrow funds;    d. Existing trees should be protected from grading and trucking through snow fence or  similar.    Planning Staff Recommendation  Staff recommends approval of lot area, lot width and street setback variances as requested in conjunction with  the proposed plan.  Noting the absence of identifiable practical difficulties inherent to the property to support  a height variance for the fence, staff recommends denial of a variance to permit construction of a fence  #16-3803 1 Feb 2016 Page 2 of 2 exceeding 42‐inches in height.  Further, staff recommends approval of the CUP in conjunction with the Planning  Commission’s above conditions.    COUNCIL ACTION REQUESTED  Council should consider directing staff to draft a resolution reflecting your decision.    List of Exhibits:  Exhibit A. Proposed Survey  Exhibit B. Revised Fence Location  Exhibit C. PC Staff Report & Exhibits  Exhibit D. Neighbor Comments Received After PC Staff Report Publication   Exhibit E. Draft PC Minutes  REQUEST FOR COUNCIL ACTION DATE: February 8, 2016 ITEM NO: 12 Department Approval: Administrator Reviewed: Agenda Section: Name Jeremy Barnhart JML Planning Title Community Development Director Item Description: Mariani Conceptual Request to Expand MUSA Boundary Application Summary Dave Mariani (3020 6th Avenue) requested Council support to expand the MUSA boundary to incorporate his property on January 11th. The Council directed Staff to review the implications with the Met Council and report back. Background The 2030 Comprehensive Plan provides for the addition of new housing within an expanded MUSA boundary at a rate of 3.29 units per acre. The Met Council will not approve any Plan amendment that results in an overall density ratio below 3 units an acre. On January 27th staff met with Met Council representatives to understand the implications of a number of proposed developments; the results of that discussion are summarized in the attached spreadsheet. It appears that expanding the MUSA boundary to accommodate Mariani could be accommodated within our current limits. Assuming development of the James property at the density supported by the Council, our density would drop below 3 units/ acre; additional density will need to be identified. Further, the Comprehensive Plan guides the Mariani property for Park, Recreational and Open Space, to accommodate future expansion of Three Rivers Park District’s Baker Park. The expansion of urban services may be considered inconsistent with the Plan as it implies long term support for residential land use. We anticipate close scrutiny by both the Met Council and the Park District. Planning Staff Recommendation Staff does not recommend the MUSA be expanded as a Type III system is a viable option and extension of the urban service does not appear consistent with the long term plan for the area. Action Requested: List of Exhibits:  Exhibit A. Density calculation worksheet  Exhibit B. City Council packet dated January 11, 2016  ABCDE F G HIJ K Density Net Acres Units Density Adj  Density Net Acres Units Density Adj  Density Net Acres Units Area A (Med‐High Density) 1 Dumas 7 38.71 270.97 7 38.71 270.97 7 38.71 270.97 2 James (proposed) 7 14.14 100 7.00 14.14 98.98 2.76 14.14 39 3 Totals 52.85 371 52.85 369.95 52.85 309.97 Area A (High Density) 4 Eisinger 10 5 50 10 5 50 10 5 50 5 Totals 5 50 5 50 5 50 Area B (High Density) 6 Fire Station 10 9 90 10 8 80 10 8 80 7 Totals 9 90 8 80 8 80 Area C (High Density) 8 Trails of Orono 10 5.9 59 9 Totals 5.9 59 Areas D, E (Low Density 10 Various 123.16 61.58 123.16 61.58 11      Add Mariani 4.64 2 4.64 2 12 Totals 0.5 123.16 61.58 0.5 127.8 63.58 0.5 127.8 63.58 13 Area F (Navarre mixed use) 4 27.52 110.08 4 27.52 110.08 4 27.52 110.08 27.52 110.08 27.52 110.08 27.52 110.08 Post 2010 amendments 14 2012‐ 20 Orono Orchard Road 0.75 1 15 2015‐ 480 Russell 1.8 1 16 Totals 2.55 2 2.55 2 2.55 2 Navarre Fire Station 82 16 17 Totals 225.98 744 223.72 675.61 225.72 631.63 18 Density ratio 3.29 3.02 2.80 Comprehensive Plan Adjusted for proposal: Mariani Dev. As assisted living Adjusted for proposal: Mariani and James Dev. As assisted living REQUEST FOR COUNCIL ACTION DATE: January 11, 2016 ITEM NO: 14 Department Approval: Administrator Reviewed: Agenda Section: Name Jeremy Barnhart JML Planning Title Community Development Director Item Description: Mariani Request to Expand MUSA boundary Application Summary The property owner at 3020 6th Avenue requests Council support to expand the MUSA boundary to incorporate his property. The Property owner also requests the Council waive the connection fee, estimated at $14,110. Background The property was the subject of a lot line rearrangement in June of 2015. As part of that process, the developer submitted a survey and report with two septic sites for each lot, prepared by a certified septic designer, Ende. As is practice, our inspector received and reviewed the report, but did not conduct a site inspection. A site inspection is not commonly completed at this stage. Shortly thereafter, Mr. Mariani purchased the property. He applied for a permit to remodel the existing home. As part of that permit, a site inspection was conducted and it was noted that the sites identified by Ende were not viable because they did not meet separation requirements (water table) and soil conditions (previously disturbed fill soils) that would allow a Type I system which is required by City Ordinance. A type III system could be installed, consistent with city and state requirements. The differences between a Type I and Type III systems are illustrated in the attachment. Mr. Mariani would prefer a Type I system, in part due to its consistent track record and maintenance needs. Since a Type I system is not available, Mr. Mariani is requesting a connection to the sanitary sewer that serves the properties on the south side of Sixth Avenue, approximately 325 feet south. This connection will require an expansion of the MUSA area and a modification of the Comprehensive Plan. Mr. Mariani is also requesting waiver of the connection fee. This area is served by the 2006 Jamestown Road project, and parcels were charged a connection charge plus SAC and permit fees, totaling $16,645. Properties in the area were also responsible for the costs for the service line from the street to the house. The intent behind this request is to gauge Council desire to expand the MUSA prior to completing the full Comprehensive Plan Amendment application. The expansion of the MUSA into an area developed at .5 unit per acre will decrease the overall density of the city’s urban area, impacting the city ability to make other amendments to the Comprehensive Plan in the future. Given the density reduction supported by the Council for the James property and other development activity, the density of the city’s urban area would drop below 3 units per acre, a key analytic employed by the Met Council. Full analysis will be complete if a formal application is made. Planning Staff Recommendation Staff does not recommend the MUSA be expanded as a Type III system is a viable option. Should the Council support the expansion, Staff does not recommend a waiver of the connection charges. Action Requested: List of Exhibits: Exhibit A. Area Map Exhibit B. Letter of request dated December 2, 2015 Exhibit C. Mariani’s inspection reports, property history Exhibit D. Comparison of Type I and Type III septic systems 44 1.8 © Bolton & Menk, Inc - Web GIS 0 Legend Mariani property This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 1/7/2016 8:40 AM 309 Feet Sanitary Manhole Sanitary Lift Station Sanitary Clean Out Sanitary Termination Valve Sanitary Isolation Valve Sanitary Grinder Station Sanitary Gate Valve Sanitary Flushing Valve Sanitary Curbstop Air Release Manhole Sanitary Pipe Sanitary Forcemain Railroad City Limits Parcels (6-1-2015) Lakes & Ponds Type I System 1.Type I systems have specific design requirements that have been used and tested for many years so the longevity and performance are consistent. 2. A Type I system requires a minimum separation of 12” from the seasonal high water table to grade. 3.The Septic Tank requirements are the same for both Type I and Type III. 4. There are design tables in the code for the sizing of all types of septic systems . 5. A maintenance program is to be devised by the de- signer for every type of septic system . 6. Type I systems can be Mounds, Trenches, Pressure Beds, or At Grade systems. Type III System 1.Type III systems deviate from this known criteria so it’s performance is not as well known. Measures are usually taken to compensate for the departure from this criteria such as replacing soils with sand and or sizing the Type III system the same size as a Type I. 2. A Type III system is not required to have a 12” sep- aration from the seasonal high water table to grade. A minimum of 36” from the seasonal high water table to the treatment media is required for both Type I and Type III. If the separation distance to grade is less than 12 “ this means it will take more materials to construct the system than a Type I. 3. Septic Tank requirements are the same for both Type I and Type III. 4. If a Type III system needs to use values for sizing less than a Type I system a means of restricting devic- es that do not allow loading in excess of the smaller allowable values is required. Alternate sizing values can also be proposed but need to be approved by the City. 5. A maintenance program is required for a Type III system. Also a mitigation plan addressing what to do if the system fails or if portions of the system fail, who is responsible for the work and costs involved in cor- recting these issues. 6. Type III systems are usually Mounds but do not have to be Mounds Comparison of Type I vs Type III septic systems Based on Minnesota State rules REQUEST FOR COUNCIL ACTION DATE: February 8, 2016 ITEM NO: 13 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator's Report Title City Administrator Item Description: Request for Proposal (RFP) Schedule Minnesota Statute 471.345 authorizes municipalities to enter into contracts. Contracts must generally follow the municipal contracting law (competitive bidding law) except when entering into contracts with professional services. Therefore the City of Orono may choose that adopting a schedule to review and compare professional service, through a Request for Proposals (RFP) process, will result in services and prices that best serve the interest of the citizens of our community. The purpose of the attached resolution is to establish a policy for reviewing professional services for the City through an RFP process. Such services include insurance agent, fiscal agent, auditor, attorney and engineer. The objective of the policy and schedule is to create greater accountability and transparency for the professional services contracted with the City. The professional services schedule will cycle over a five year time span at minimum and more often as requested. Professional Services Schedule Service 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Prosecuting Attorney X X Auditor X X Insurance Agent X X Fiscal Agent X X Civil Attorney X X Engineer X X X - Year indicates when proposals will be requested. Service may or may not start until following year. When a specific professional service comes due under the schedule, that service could be reviewed by the City Council at appointment time each year in January. During the review process, the City Council could decide whether or not the professional service will be subject to an RFP process. Regardless of the council's decision, the professional service could come up for review again in another 5 years. COUNCIL ACTION REQUESTED: Consider a motion to amend or adopt the attached resolution and provide direction on whether an RFP for Prosecuting Attorney should be prepared this year. A RESOLUTION ADOPTING REQUEST FOR PROPOSAL (RFP) SCHEDULE WHEREAS, Minnesota Statute 471.345 authorizes municipalities to enter into contracts. Contracts must generally follow the municipal contracting law (competitive bidding law) except when entering into contracts with professional services; and WHEREAS, the City of Orono finds adopting a schedule to review and compare professional service, through a Request for Proposals (RFP) process, will result in services and prices that best serve the interest of the citizens of our community; and WHEREAS, the objective of the schedule is to create greater accountability and transparency for the professional services contracted with the City; and WHEREAS, the professional services schedule will cycle over a five year time span at a minimum and more often as requested: Professional Services Schedule Service 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Prosecuting Attorney X X Auditor X X Insurance Agent X X Fiscal Agent X X Civil Attorney X X Engineer X X X - Year indicates when proposals will be requested. Service may or may not start until following year. WHEREAS, the service will be reviewed by the City Council at appointment time each year in January. During the review process, the City Council will decide whether or not the professional service will be subject to an RFP process. Regardless of the council's decision, the professional service will come up for review again in another 5 years. NOW, THEREFORE, BE IT RESOLVED, the Orono City Council adopts a RFP schedule listed above for professional services. ADOPTED this 8th day of February 2016, by the City Council of the City of Orono, Minnesota. Approved: Lili Tod McMillan, Mayor Attested: _______________________________ Jessica Loftus, City Administrator REQUEST FOR COUNCIL ACTION DATE: February 8, 2016 ITEM NO: 14 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator's Report Title City Administrator Item Description: Western Communities Action Network (WeCAN) Request for CDBG Support Western Communities Action Network (WeCAN) is requesting a letter of support from the City for the CDBG grant application they will be submitting. A letter from their Executive Director, Christie Larson, is provided explaining the request and their 2015 service statistics are also attached for your review. You will note in the statistics that WeCAN served the western area of Orono with Meals on Wheels to five (5) households, Food Programs/Family Support to twelve (12) and also provided emergency assistance to four (4) households. COUNCIL ACTION REQUESTED: Consider a motion to approve sending a letter of support for the CDBG grant application being submitted by the Western Communities Action Network. REQUEST FOR COUNCIL ACTION DATE: February 8, 2016 ITEM NO: 15 Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson RJO JML City Administrator’s Report Title Finance Director Item Description: Orono Police Garage - Pay Request #17 Attachments: Kraus Anderson, the Construction Manager for the garage project, has submitted pay request number seventeen on behalf of the contractors working on the project. The pay request is for $27,064.75. Including this pay request, a total of $2,794,892.00 (100%) of the $2,794,892 contract has been paid. The contractors and amounts are as follows: Description Amount Lambert Commercial $ 27,064.75 Total $ 27,064.75 COUNCIL ACTION REQUESTED: Motion to approve the payments to the contractors working on the Orono Police Garage Project as listed in an amount totaling $27,064.75. REQUEST FOR COUNCIL ACTION DATE: February 08, 2016 ITEM NO: 16 Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs JML City Administrator’s Report Title City Clerk Item Description: List of Licenses for Council Approval RESIDENTIAL KENNEL LICENSES 1. Leslie Hahn 809 Brown Rd N 2. Steve & Kathi Johnston 2335 Shadowood Dr The residential kennel license applicants have met the requirements and submitted complete applications. Staff recommends approval of the 2016 residential kennel license applications. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed licenses. REQUEST FOR COUNCIL ACTION Date: February 8, 2016 Item No. 17 Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson – RJO JML City Administrator’s Title: Finance Director Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 104528 to 104611, totaling $193,498.86. Noteworthy payments include: Cartegraph $ 10,200.00 $ 10,395.00 At the December 14, 2015 meeting, the City Council approved the purchase of an asset management software program. This $10,200 payment reflects the annual software licensing cost and the $10,395 is the first half payment for the initial software purchase. Post Board $ 90.00 Kyle Kirschner, currently a CSO for the Orono Police Department, will now be a licensed police officer and full time patrol officer in the department. Sojourner $ 6,000.00 Sojourner provides Orono residents with legal advocacy services for domestic violence and child protection issues. In 2015, Sojourner provided 175 hours of service to 35 Orono residents. This payment to Sojourner also covers services for the police service contract cities of Mound, Spring Park and Minnetonka Beach. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ADVANCED IMAGING SOLUTIO 02/08/2016 104528 297028870 101-41900-413 copier lease 1/20 to 2/20 Central Services 1,319.00 Total 104528:1,319.00 AMERICAN TIRE DISTRIBUTOR 02/08/2016 104529 70478179 101-42110-402 tires Police Department 757.46 Total 104529:757.46 APACHE GROUP 02/08/2016 104530 185797 101-41900-223 paper towels Central Services 464.00 Total 104530:464.00 BCA TRAINING & DEVELOPME 02/08/2016 104531 25980-OLDM 101-42110-437 DMT-G online recert, Szczepanik Police Department 75.00 Total 104531:75.00 BLUE CROSS BLUE SHIELD OF 02/08/2016 104532 12016B 101-21706 Health insurance 10,911.00 BLUE CROSS BLUE SHIELD OF 02/08/2016 104532 12216 101-21706 Health insurance 14,982.00 Total 104532:25,893.00 BUSINESS FORMS & ACCOUNT 02/08/2016 104533 50811 101-41900-201 W-2 Central Services 92.00 Total 104533:92.00 CALIBRE PRESS 02/08/2016 104534 36019 101-42110-437 tactical leader training Stensrud, Fischer Police Department 298.00 Total 104534:298.00 CARDMEMBER SERVICE 02/08/2016 104535 CF11916 101-42110-221 garage hose reel handle Northern Tool Police Department 11.03 CARDMEMBER SERVICE 02/08/2016 104535 CF12216 101-42110-402 Car wash buff-n-glo Police Department 10.00 CARDMEMBER SERVICE 02/08/2016 104535 CF20316 101-42110-437 North Central PETS registration-reimb by Rotary Police Department 230.00 CARDMEMBER SERVICE 02/08/2016 104535 JL12516 101-41300-439 food for worksession Jimmy Johns Administration 64.60 CARDMEMBER SERVICE 02/08/2016 104535 RO10616 101-41900-201 folding tools-Amazon Central Services 24.53 CARDMEMBER SERVICE 02/08/2016 104535 RO10716 101-41900-221 monitor stand-Amazon Central Services 106.68 CARDMEMBER SERVICE 02/08/2016 104535 RO20216B 101-42110-221 parts for PD wireless Neobits Police Department 107.95 CARDMEMBER SERVICE 02/08/2016 104535 SO12516 101-43000-212 fuel-Holiday Public Works Department 19.95 CARDMEMBER SERVICE 02/08/2016 104535 TA11916 101-41900-223 garage door openers Amazon Central Services 60.00 CARDMEMBER SERVICE 02/08/2016 104535 TA12616 101-43000-437 tree inspector recert U of M Public Works Department 195.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104535:829.74 CARTEGRAPH 02/08/2016 104536 SIN000983 601-49400-416 licensing Water 3,400.00 CARTEGRAPH 02/08/2016 104536 SIN000983 602-49450-416 licensing Sewer 3,400.00 CARTEGRAPH 02/08/2016 104536 SIN000983 651-49910-416 licensing Storm Water 3,400.00 CARTEGRAPH 02/08/2016 104536 SIN000984 602-16500 50% payment asset management software 10,395.00 Total 104536:20,595.00 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12216 601-49400-381 12/18 to 1/20 Water 887.93 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12216 602-49450-381 12/18 to 1/20 Sewer 822.79 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12216 101-45210-381 12/18 to 1/20 Golf Course 245.35 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12216 101-42110-381 12/18 to 1/20 Police Department 554.31 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12216 101-41900-381 12/18 to 1/20 Central Services 1,952.27 CENTERPOINT ENERGY MAIN 02/08/2016 104537 12616 602-49450-381 credit Sewer 440.66- Total 104537:4,021.99 CENTURY LINK 02/08/2016 104538 11916 101-45210-321 GC phone/dsl Golf Course 194.90 Total 104538:194.90 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13498 101-42110-402 #228 shift lever Police Department 188.24 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13502 101-42110-402 #227 battery Police Department 245.22 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13505 101-42110-402 head light Police Department 94.83 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13508 101-42110-402 #229 oil change, tension arm, tire mount Police Department 385.23 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13517 101-42110-402 #239 spring, strut Police Department 378.32 CHUNKS LAKESHORE AUTO 02/08/2016 104539 13518 101-42110-402 #238 oil change Police Department 42.74 Total 104539:1,334.58 CIVIC SYSTEMS LLC 02/08/2016 104540 CVC13833 101-41900-416 software support 01-16 to 06-16 Central Services 13,032.13 CIVIC SYSTEMS LLC 02/08/2016 104540 CVC13833 602-49450-416 software support 01-16 to 06-16 Sewer 1,032.13 CIVIC SYSTEMS LLC 02/08/2016 104540 CVC13833 601-49400-416 software support 01-16 to 06-16 Water 774.09 CIVIC SYSTEMS LLC 02/08/2016 104540 CVC13833 603-49500-416 software support 01-16 to 06-16 774.09 CIVIC SYSTEMS LLC 02/08/2016 104540 CVC13833 651-49910-416 software support 01-16 to 06-16 Storm Water 692.56 Total 104540:16,305.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CLAREY S 02/08/2016 104541 164784 602-49450-222 truck 713 parts Sewer 58.26 Total 104541:58.26 CORNERSTONE 02/08/2016 104542 2016 101-42110-437 training Sonnek, Barnes, Dembouski, J. Wittke Police Department 646.00 Total 104542:646.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #422 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #425 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #426 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #431 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #432 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 602-49450-441 #711 Sewer 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 601-49400-441 #712 Water 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 trailer 12 Redi Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #424 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #428 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 602-49450-441 #713 Sewer 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 602-49450-441 #709 Sewer 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #427 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 #710 Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 601-49400-441 #708 Water 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-42400-441 #210 Building & Zoning 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-42400-441 #211 Building & Zoning 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 Trailer 92 Towmaster Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-45210-441 #610 Golf Course 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-43000-441 Trailer 12 Redi Public Works Department 16.00 DEPUTY REGISTRAR 01/27/2016 104525 2016 101-42110-441 PD trailer Police Department 16.00 Total 104525:336.00 DIANE TIEGS 02/08/2016 104543 12716 101-41300-433 reimb notary renewal Administration 20.00 Total 104543:20.00 FLAGSHIP BANK MN 02/08/2016 104544 159381 101-42110-311 Case 15-9381 research Police Department 25.00 Total 104544:25.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount G & K SERVICES 02/08/2016 104545 1006501878 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 02/08/2016 104545 1006501878 101-43000-226 uniform Public Works Department 28.76 G & K SERVICES 02/08/2016 104545 1006501878 601-49400-226 uniform Water 14.38 G & K SERVICES 02/08/2016 104545 1006501878 602-49450-226 uniform Sewer 14.39 G & K SERVICES 02/08/2016 104545 1006513441 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 02/08/2016 104545 1006513441 101-43000-226 uniform Public Works Department 30.13 G & K SERVICES 02/08/2016 104545 1006513441 601-49400-226 uniform Water 15.07 G & K SERVICES 02/08/2016 104545 1006513441 602-49450-226 uniform Sewer 15.07 G & K SERVICES 02/08/2016 104545 1006515880 101-41900-404 mats City Hall Central Services 21.92 G & K SERVICES 02/08/2016 104545 1006515897 101-41900-404 council chambers mats Central Services 10.80 Total 104545:163.28 GARY L FISCHLER & ASSOCIAT 02/08/2016 104546 7193 101-42110-319 pre employmnet screening Police Department 545.00 Total 104546:545.00 GENUINE PARTS COMPANY/NA 02/08/2016 104547 303813 101-43000-221 compressor lube Public Works Department 79.27 GENUINE PARTS COMPANY/NA 02/08/2016 104547 304042 101-43000-222 supplies Public Works Department 86.55 GENUINE PARTS COMPANY/NA 02/08/2016 104547 304541 101-43000-224 shop supplies Public Works Department 31.46 Total 104547:197.28 GEPHART ELECTRIC CO INC 02/08/2016 104548 150449 101-43000-403 hoist repair Public Works Department 204.00 GEPHART ELECTRIC CO INC 02/08/2016 104548 150551 602-49450-406 new line to lift station Sewer 1,506.37 Total 104548:1,710.37 GOPHER STATE ONE CALL 02/08/2016 104549 6000622 602-49450-489 annual fee Sewer 50.00 GOPHER STATE ONE CALL 02/08/2016 104549 6000622 601-49400-489 annual fee Water 50.00 Total 104549:100.00 GOVERNMENT TRAINING SERV 02/08/2016 104550 1782750-884 101-42110-437 Training C. Farniok Police Department 325.00 Total 104550:325.00 HD SUPPLY WATERWORKS LT 02/08/2016 104551 E971835 602-49450-222 #713 repairs Sewer 150.00 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104551:150.00 HEATHER GEHLEN 02/08/2016 104552 12016 101-42110-437 mileage training Police Department 38.88 Total 104552:38.88 HENNEPIN COUNTY INFOR TE 02/08/2016 104553 1000006959 101-41900-319 network support Central Services 50.00 Total 104553:50.00 HENNEPIN COUNTY SHERIFF 02/08/2016 104554 1000069443 101-45200-319 STS services Parks 1,039.20 Total 104554:1,039.20 HENNEPIN COUNTY TREAS 01/28/2016 104526 120315 101-41900-352 2016 TNT notices Central Services 1,184.52 Total 104526:1,184.52 INTEGRA TELECOM 02/08/2016 104555 13612038 101-42110-321 Phone service Police Department 246.89 INTEGRA TELECOM 02/08/2016 104555 13612038 101-41900-321 Phone Service Central Services 345.65 INTEGRA TELECOM 02/08/2016 104555 13612038 601-49400-321 Phone Service Water 57.61 INTEGRA TELECOM 02/08/2016 104555 13612038 602-49450-321 Phone Service Sewer 172.82 Total 104555:822.97 JACKIE YOUNG 02/08/2016 104556 12715 101-45200-319 Park Commission 1/04 Parks 165.00 JACKIE YOUNG 02/08/2016 104556 12715 101-41300-319 CC meeting 1/11, 1/26 Administration 355.00 JACKIE YOUNG 02/08/2016 104556 12715 101-42400-319 PC meeting 1/19 Building & Zoning 315.00 Total 104556:835.00 KENNETH N POTTS PA 02/08/2016 104557 12216 231-45650-436 Whitener forfeit 2006 Buick 300.00 Total 104557:300.00 LAKE MINNETONKA ERU 02/08/2016 104558 12016 101-42110-437 2016 membership Police Department 3,000.00 Total 104558:3,000.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LAMBERT COMMERCIAL CONS 02/08/2016 104559 17 437-48970-520 Police garage project RFP #17 27,064.75 Total 104559:27,064.75 LEAGUE OF MN CITIES 02/08/2016 104560 225081 101-42110-437 patrol subscription fee Police Department 2,380.00 Total 104560:2,380.00 LENSING, JULIE 02/08/2016 104561 20316 101-32510 refund permit 2015-01232 1,031.04 LENSING, JULIE 02/08/2016 104561 20316B 101-22205 Escrow refund 2015-0232, 15-3771 2,500.00 Total 104561:3,531.04 LEXISNEXIS RISK SOLUTIONS 02/08/2016 104562 1297291-201 101-42110-311 Dec contract fee Police Department 121.00 Total 104562:121.00 MACMILLAN, MARTHA 02/08/2016 104563 20216 101-22205 Escrow refund 2012-00607, 2011-01507 2,500.00 Total 104563:2,500.00 MANSFIELD OIL COMPANY 02/08/2016 104564 123351 101-43000-212 Diesel Public Works Department 353.43 MANSFIELD OIL COMPANY 02/08/2016 104564 123352 101-42110-212 Fuel PD Police Department 1,221.31 Total 104564:1,574.74 MCMA 02/08/2016 104565 2016 101-41300-433 2015-2016 membership J. Loftus Administration 125.00 Total 104565:125.00 Mediacom 02/08/2016 104566 12116 614-49840-329 internet 2/2016 Cable Franchise 593.50 Mediacom 02/08/2016 104566 12116 101-41900-329 internet 2/2016 Central Services 296.75 Mediacom 02/08/2016 104566 12116 101-42110-329 internet 2/2016 Police Department 296.75 Total 104566:1,187.00 MEDIACOM 02/08/2016 104567 12616 101-45210-415 GC cable Golf Course 7.34 Total 104567:7.34 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MET COUNCIL ENVIRONMENTA 02/08/2016 104568 13116 101-20809 Sac 12,425.00 MET COUNCIL ENVIRONMENTA 02/08/2016 104568 13116 101-39610 SAC credit 124.25- Total 104568:12,300.75 MET COUNCIL ENVIRONMENTA 02/08/2016 104569 1051849 602-49450-383 Mar wastewater service Sewer 32,877.48 Total 104569:32,877.48 MINNESOTA EQUIPMENT 02/08/2016 104570 40176 101-43000-221 chain guard for pole saw Public Works Department 3.45 Total 104570:3.45 MINNETONKA PLUMBING INC 02/08/2016 104571 2016-01 101-42110-404 furnace repair Police Department 593.40 Total 104571:593.40 MN CHIEF OF POLICE ASSN 02/08/2016 104572 12816 101-42110-437 Conf registration Fischer, Farniok Police Department 890.00 Total 104572:890.00 MN DEPT OF PUBLIC SAFETY 02/08/2016 104573 2170000420 601-49400-441 hazardous chemical inventory fee North plant Water 100.00 MN DEPT OF PUBLIC SAFETY 02/08/2016 104573 2717000042 601-49400-489 hazardous chemical inventory fee 2015 Navarre wat Water 100.00 MN DEPT OF PUBLIC SAFETY 02/08/2016 104573 2717000062 101-43000-404 hazardous chemical inventory fee 2015 PW garage Public Works Department 25.00 Total 104573:225.00 MN DNR OMB 02/08/2016 104574 1970-1351-2 601-49400-441 2015 water Water 2,832.57 Total 104574:2,832.57 MN NCPERS GROUP LIFE INS 02/02/2016 103558 6732815 101-21710 Pera life 8/15 224.00- Total 103558:224.00- MN NCPERS GROUP LIFE INS 02/08/2016 104575 6732216 101-21710 Pera life 2/16 224.00 MN NCPERS GROUP LIFE INS 02/08/2016 104575 6732815 101-21710 Pera life 8/15 224.00 Total 104575:448.00 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MORRIES PARTS AND SERVIC 02/08/2016 104576 F6CS470278 101-43000-402 #428 repairs Public Works Department 210.00 Total 104576:210.00 MYHRAN, ANDRES 02/08/2016 104577 12916 101-22205 Escrow refund 2012-00728 3,500.00 Total 104577:3,500.00 NAVARRE HARDWARE 02/08/2016 104578 290480 601-49400-227 repair parts Water 12.77 NAVARRE HARDWARE 02/08/2016 104578 291285 601-49400-240 repair parts Water 12.99 NAVARRE HARDWARE 02/08/2016 104578 291313 602-49450-406 GS 7 repairs Sewer 3.24 NAVARRE HARDWARE 02/08/2016 104578 291436 101-43000-224 sign supplies Public Works Department 26.28 Total 104578:55.28 NORTHERN STAR COUNCIL 02/08/2016 104579 12516 101-42110-229 Explorer post registration Police Department 24.00 Total 104579:24.00 OFFICE DEPOT 02/08/2016 104580 8213615460 101-42110-201 office supplies Police Department 192.23 Total 104580:192.23 OFFICE DEPOT 02/08/2016 104581 8173557590 101-41900-201 office supplies Central Services 146.68 Total 104581:146.68 PANOPTICON INVESTIGATION 02/08/2016 104582 16-0004 101-42110-311 membership Boris Police Department 300.00 Total 104582:300.00 PAUL HOOPER 02/08/2016 104583 11916 101-42110-226 reimb uniforms Police Department 444.32 PAUL HOOPER 02/08/2016 104583 12716 101-42110-226 uniform reimb Police Department 46.00 Total 104583:490.32 POST BOARD 01/26/2016 104524 KIRSCHNER 101-42110-441 2016 Kirschner Police Department 90.00 Total 104524:90.00 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SAFE KIDS WORLDWIDE 02/08/2016 104584 20116 101-42110-437 Certification course M Wocken Police Department 85.00 Total 104584:85.00 SCENIC SIGN CORP 02/08/2016 104585 12916 101-32510 permt fee refund 467.52 Total 104585:467.52 SCHWAAB INC 02/08/2016 104586 A029025 101-41900-201 stamps Central Services 25.22 Total 104586:25.22 SECURITY & SOUND CO 02/08/2016 104587 16226 101-42110-404 keypad replacement Police Department 282.00 Total 104587:282.00 SELECT ACCOUNT 02/08/2016 104588 12616 101-21719 FLEX 68.70 Total 104588:68.70 SELECT ACCOUNT 02/08/2016 104589 20216 101-21719 FLEX 925.35 Total 104589:925.35 SELECT ACCOUNT 01/31/2016 201300 11916 101-21719 FLEX 12.94 Total 20130071:12.94 SNYDER, BILL 02/08/2016 104590 12916 101-22205 Escrow refund 2015-00682 2,500.00 Total 104590:2,500.00 SOJOURNER 02/08/2016 104591 12016 101-42110-319 2016 Services Police Department 6,000.00 Total 104591:6,000.00 STAR TRIBUNE 02/08/2016 104592 3009532-16 101-43000-208 2016 subscription acct 3009532 Public Works Department 169.00 Total 104592:169.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SUN LIFE FINANCIAL 02/08/2016 104593 20116 101-21714 STD Feb 407.25 SUN LIFE FINANCIAL 02/08/2016 104593 20116 101-21713 LTD Feb 1,219.32 SUN LIFE FINANCIAL 02/08/2016 104593 20116 101-21710 Life Insurance Feb 1,155.55 Total 104593:2,782.12 TITAN MACHINERY 02/08/2016 104594 7191788 101-43000-221 laddder mirror repair Public Works Department 175.00 Total 104594:175.00 TRI CITY LAB 02/08/2016 104595 13116 601-49400-489 water testing Water 238.00 TRI CITY LAB 02/08/2016 104595 13116 601-49400-489 water testing Water 31.50 Total 104595:269.50 US BANK CM-9703 02/08/2016 104596 9708673 101-41900-319 HSA account maintenance fee Central Services 142.25 Total 104596:142.25 US HEALTHWORKS 02/08/2016 104597 0051715 101-42110-319 health testing Kirschner Police Department 417.00 Total 104597:417.00 VALERIUS, CHRISTINE 02/08/2016 104598 12516 999-10015 UB refund 149.58 Total 104598:149.58 VINTAGE WASTE SYSTEMS IN 02/04/2016 104599 13016 101-41900-404 Jan service Central Services 195.00- VINTAGE WASTE SYSTEMS IN 02/04/2016 104599 13016 101-41900-404 Jan service Central Services 195.00 VINTAGE WASTE SYSTEMS IN 02/08/2016 104599 13016 101-41900-404 Jan service Central Services 195.00 Total 104599:195.00 WATER CONSERVATION SVC I 02/08/2016 104600 6505 601-49400-405 leak locate CR 15&19 Water 278.75 WATER CONSERVATION SVC I 02/08/2016 104600 6505 601-49400-405 leak locate CR 15&19 Water 278.75- Total 104600:.00 WATER CONSERVATION SVC I 02/08/2016 104607 6505 601-49400-405 leak locate CR 15&19 Water 278.75 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104607:278.75 WATERTOWN PARTS CO 02/04/2016 104601 13016 101-43000-402 supplies Public Works Department 38.14- WATERTOWN PARTS CO 02/08/2016 104601 13016 101-43000-402 supplies Public Works Department 38.14 WATERTOWN PARTS CO 02/08/2016 104601 13016 101-43000-402 supplies Public Works Department 38.14 Total 104601:38.14 WAYZATA BAY CAR WASH 02/08/2016 104602 11516 101-42110-402 car washes Police Department 5.42 WAYZATA BAY CAR WASH 02/08/2016 104602 11516 101-42110-402 car washes Police Department 5.42- Total 104602:.00 WAYZATA BAY CAR WASH 02/08/2016 104608 11516 101-42110-402 car washes Police Department 5.42 Total 104608:5.42 WILLIAMS, ROBERT 02/08/2016 104603 12116 999-10015 UB refund 36.00 WILLIAMS, ROBERT 02/08/2016 104603 12116 999-10015 UB refund 36.00- Total 104603:.00 WILLIAMS, ROBERT 02/08/2016 104609 12116 999-10015 UB refund 36.00 Total 104609:36.00 WINDSTREAM 02/08/2016 104604 59105468 601-49400-321 water plant phone Water 56.67 WINDSTREAM 02/08/2016 104604 59105468 601-49400-321 water plant phone Water 56.67- Total 104604:.00 WINDSTREAM 02/08/2016 104612 59105468 601-49400-321 water plant phone Water 56.67 Total 104612:56.67 WINGS FINANCIAL CREDIT UNI 02/08/2016 104605 12216 101-42110-311 record retrieval 16-000253 Police Department 150.25 WINGS FINANCIAL CREDIT UNI 02/08/2016 104605 12216 101-42110-311 record retrieval 16-000253 Police Department 150.25- City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 1/26/2016 - 2/8/2016 Feb 04, 2016 12:31PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104605:.00 WINGS FINANCIAL CREDIT UNI 02/08/2016 104610 12216 101-42110-311 record retrieval 16-000253 Police Department 150.25 Total 104610:150.25 ZARNOTH BRUSH WORKS 02/08/2016 104606 158121 651-49910-227 broom refill Storm Water 964.75 ZARNOTH BRUSH WORKS 02/08/2016 104606 158121 651-49910-227 broom refill Storm Water 964.75- ZARNOTH BRUSH WORKS 02/08/2016 104606 158305 101-43000-221 repair parts tractor broom Public Works Department 130.24 ZARNOTH BRUSH WORKS 02/08/2016 104606 158305 101-43000-221 repair parts tractor broom Public Works Department 130.24- Total 104606:.00 ZARNOTH BRUSH WORKS 02/08/2016 104611 158121 651-49910-227 broom refill Storm Water 964.75 ZARNOTH BRUSH WORKS 02/08/2016 104611 158305 101-43000-221 repair parts tractor broom Public Works Department 130.24 Total 104611:1,094.99 Grand Totals: 193,498.86