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HomeMy WebLinkAbout01-25-2016 Council PacketAmended Agenda for Council Meeting Set for Monday, January 25, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Regular Council Meeting of January 11, 2016 * Presentations 3. Hennepin County Update from Commissioner Jan Callison 4. Westonka Historical Society Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works Director/City Engineer’s Report 5. Replacement of Truck #426 6. Replacement of Street Sweeper #460 7. Baldur Park Road Rehabilitation – Pay Request No. 2 Public Safety Report 8. Request to Hire Full-Time Police Officer 9. Hiring of Full-Time Community Service Officer (CSO) Planning Department Report – Planning Commission Representative – Denise Leskinen 10. 15-3791 Josephine Carpenter, 480 Russell Avenue – Comprehensive Plan Amendment – MUSA Boundary 11. 15-3795 Southview Design o/b/o Robert & Beth Schnell – 1130 Old Crystal Bay Road S - Variances 12. 15-3770/16-3797, Mulheran et al, 460 Orchard Park Road – Plat of Orchard Farms – Amend Development Mayor/Council Report City Administrator's Report 13. 2015 General Fund Budget Information 14. 2016 Pay Equity Report 15. Claims/Bills * Amended Agenda for Council Meeting Set for Monday, January 25, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report Adjournment Upcoming Events 2016 02-01-16 – Park Commission Work Session, Monday, 1:30 p.m. 02-03-16 – Planning Commission Work Session, Wednesday, 5:30 p.m. 02-08-16 – Council Meeting, Monday, 7:00 p.m. 02-15-16 – President’s Day, City Offices Closed 02-16-16 – Planning Commission Meeting, Tuesday, 6:30 p.m. (Jim Cornick, Jr Liaison) 02-22-16 – Council Work Session, Monday, 5:00 p.m. 02-22-16 – Council Meeting, Monday, 7:00 p.m. 03-07-16 – Park Commission Meeting, Monday 6:30 p.m. 03-14-16 – Council Meeting, Monday, 7:00 p.m. 03-21-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Lizz Levang Liaison) 03-28-16 – Council Work Session, Monday, 5:00 p.m. 03-28-16 – Council Meeting, Monday, 7:00 p.m. 04-04-16 – Park Commission Work Session, Monday 1:00 p.m. 04-11-16 – Council Meeting, Monday, 7:00 p.m. 04-18-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Lizz Levang Liaison) 04-25-16 – Council Work Session, Monday, 5:00 p.m. 04-25-16 – Council Meeting, Monday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 24 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Lizz Levang, Aaron Printup, and Dennis Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Senior Planner Michael Gaffron, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, Consulting City Engineer David Martini, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 4, 5, 6, 7, 8, 9, 10, 16, 17, 18 were added to the Consent Agenda and Item No. 2 was removed from the Consent Agenda. Levang moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. Printup moved, Levang seconded, to add Item No. 13 to the Consent Agenda. VOTE: Ayes 4, Nays 0, McMillan Abstained. APPROVAL OF MINUTES 2. REGULAR CITY COUNCIL MEETING OF DECEMBER 14, 2015 Council Member Printup stated he would like to clear the record under Item No. 18. Printup noted he did previously bring up the issue of the Wayzata Fire Service Agreement, including during the work sessions in June and July. Printup stated he would like a review of the Fire Service Agreement to be a formalized process and that he would ask that Staff be directed to compile a list of information and facts as well as compile a list of notifications. Printup stated he would like the work to include a detail of the total parcels in Orono that are impacted by this agreement, the National Fire Protection Association averages, Orono response times, areas of similar distance, areas of further distance, costs, and memos regarding the data collection to the Long Lake Fire Department and Council, the City of Wayzata, the Wayzata Fire Department, the Fire Advisory Board and a list of the impacted residents. Printup indicated he would make a motion to collect the data. Mayor McMillan asked if he feels the minutes reflect what was said at the meeting on December 14. Printup stated he just wanted to clarify that point and note that it was brought up in June and July. McMillan asked if he would like to make any corrections to the December 14 minutes. Printup stated it was just a comment on the minutes and that he would also like to make a motion regarding the data collection to get the process moving earlier in the year as opposed to later in the year. McMillan requested Council Member Printup bring that up during the Mayor/Council report. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 24 2. REGULAR CITY COUNCIL MEETING OF DECEMBER 14, 2015 (continued) Printup moved, Levang seconded, to approve the minutes of the Orono City Council meeting of December 14, 2015, as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION 3. STATE REPRESENTATIVE JERRY HERTAUS Jerry Hertaus addressed the Orono City Council regarding the 2015 legislative session and what is anticipated to occur in 2016. Hertaus reported during the last legislative session, the education omnibus bill was vetoed by Governor Dayton, which led to a special session. The two major areas of government funding that did not occur in 2015 was the passage of a tax bill and a transportation bill due to a partisan divide. Hertaus noted 2015 revenues were coming in ahead of forecast and so a number of legislators felt that revenues should not be raised. The collection of revenues continues to show a surplus and the forecast is that there will be a $1.8 billion surplus in 2016. Hertaus noted in 2014, the MN Legislature offered a bill that required one-third of the November forecast be transferred to the state’s reserve fund. The Office of Management and Budget recommends a reserve of $2 billion based on the size of the state government. With the November forecast, money was transferred from that $1.8 billion to the reserve fund, which brought it up to approximately $1.6 billion or 75 percent fully funded. Hertaus stated as a result of that transfer, the surplus is expected to be approximately $1.2 billion. Hertaus stated today the Minnesota Department of Revenue released that the November and December revenue is ahead by approximately $50 million. Hertaus noted sales tax revenues were down quite a bit, even during the holiday shopping season, which raises some concern that the economy is not quite as robust as the statistics say it is. Hertaus stated going into the 2016 legislative session, it is his feeling a transportation bill will be passed this year as well as some tax reform. With regard to local issues, Hertaus indicated that Senator Osmek and himself will be authoring and sponsoring bills that hopefully will provide some funding for the Highway 12 improvements. Hertaus noted the Highway 12 corridor is the deadliest stretch of highway in Minnesota, which has resulted in the creation of the Highway12 Coalition Group. MN/DOT did an audit report and has provided some information that was presented to the highway commissioner. A meeting was held last month and it was indicated that MN/DOT is planning some improvements for Highway 12 near County Road 92. Hertaus stated there is additional work that will need to be done to improve the safety on Highway 12 and that they will be taking a two-pronged approach. Due to the surplus, there is a remote possibility that there will not be a bonding bill. Hertaus stated without a bonding bill, the improvements could be paid for with cash. If there is not a bonding bill, Hertaus indicated he would like to introduce a bill for funding the Highway 12 improvements. Hertaus stated he will continue to work on improving the Highway 12 corridor with Mr. Grube of the Hennepin County Transportation Department. Printup asked if Senator Hertaus foresees any unfunded mandates that may impact Orono. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 24 3. STATE REPRESENTATIVE JERRY HERTAUS (continued) Hertaus stated it is difficult to predict at this point and that there are usually around 3,000 bills introduced each session. Hertaus noted last session had the fewest pieces of legislation that passed, which amounted to around 80 bills. Hertaus indicated he does not foresee anything occurring at the city level at the present time. Hertaus noted last year the MN Legislature was able to secure some MSA money for some of the other cities in the district that have a population of less than 5,000. Hertaus noted that money was not available for Orono since it has a population of over 5,000. McMillan stated it is likely Orono would support the building of the jersey wall. Hertaus stated in the Highway 12 meetings he has attended, Orono and Wayzata have both favored that jersey wall extended. Hertaus stated when it comes time to introduce these bills, he will be calling on all the affected cities to alert them, but that there is sometimes short notice for the committee meetings. Hertaus stated a letter from the City of Orono talking about the dangers of the road would be very helpful. Levang stated she appreciates the time Mr. Hertaus has taken to look at Highway 12 corridor and that the safety of the road is an important issue for the residents of Independence, Maple Plain, Orono, and Wayzata Hertaus stated it is important to note that Highway 12 is a regional asset and a rural section of highway that is located in the metro area. Highway 12 is the oldest, least improved highway in the metro area and needs to be addressed. Hertaus stated distracted driving is a main factor into causing the accidents and that people need to realize that their cell phone messages can wait a few minutes. PUBLIC COMMENTS None LMCD/BIG ISLAND REPORT – GABRIEL JABBOUR, REPRESENTATIVE LMCD Representative Jabbour stated from the beginning of his residency in Orono approximately 45 years ago, there have always been difficulties on and off with the LMCD. Jabbour stated in his view the LMCD was an idea that was a great idea in the 1960s but became obsolete in the 1980s. In 1994, a bill was drafted to change the board configuration. Orono comprises approximately 30 to 35 percent of Lake Minnetonka in both area and shoreline. As a result, what happens on Lake Minnetonka significantly impacts Orono residents. Jabbour stated unfortunately a number of the other LMCD member cities do not necessarily understand why Orono is so concerned about what happens on the lake. Jabbour stated the number one natural resource in this area is Lake Minnetonka and that they need to take steps to preserve it. Orono citizens have paid millions of dollars in property taxes, with a portion of those tax dollars going to support the LMCD and preserving Lake Minnetonka. Jabbour stated it costs a lot of money to uphold Orono’s philosophy, which the other member cities do not understand and, as a result, fail to properly regulate hardcover near the shoreline. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 24 LMCD/BIG ISLAND REPORT – GABRIEL JABBOUR, REPRESENTATIVE (continued) Jabbour stated the main issue with the LMCD is that the cities with only one or two percent of the lake are entitled to the same vote as Orono, who has 35 percent of the lake. A number of years ago Lake Minnetonka was divided into five areas and Orono is in four of the five zones. Orono also pays between 18 to 19 percent of the LMCD budget and Minnetonka pays 20 percent. Even though those two cities comprise almost 40 percent of the LMCD budget, last year the City of Spring Park reprimanded Orono and Minnetonka for the LMCD budget being too low. Jabbour stated what it all means is that Orono has to pay a disproportionate amount but yet does not have a stronger voice than the other cities that pay far less. Jabbour indicated he has been trying to change things this past year but unfortunately things have not changed much. Jabbour stated in his view the executive director of the LMCD has not done his job properly and that he requested a consultant be hired to determine what the job of the LMCD is. Jabbour indicated that was done, and that following the study, half of the board felt the executive director should not stay on board. Jabbour noted he also sits on the DNR AIS Advisory Committee and that they have been informed that the DNR is going to cut their grants for AIS from $700,000 to $200,000. As a result, the LMCD will be receiving $29,000 less in grant money in 2016. Currently the LMCD receives two grants from the DNR. If the status quo is maintained and no services are cut, the LMCD will need to increase its budget by $29,000. Jabbour stated in his view the services should be reduced given the redundancy. Jabbour noted the LMCD levied the member cities $90,000 for AIS efforts and that they only spent $60,000. Jabbour indicated he would also like to reduce the LMCD reserve since the LMCD has no infrastructure it needs to maintain. In addition, only one member of the LMCD board knew about the strategic plan that was in existence. Jabbour stated he only recently found out there are bylaws and that the last time they were amended was in 1967. Jabbour stated he does not believe the City of Orono can rely on one citizen spending a couple years of their lives trying to get the LMCD back on track, but that it is very hard for legislators to change things. Jabbour stated he is also trying to get all the LMCD board members to be engaged. At the present time almost 99 percent of the duties are performed by Staff, with the majority of the board members merely attending the board meetings and not doing anything else. Council Member Walsh asked what services he is thinking about reducing. Jabbour stated one would be the milfoil harvesting. Jabbour noted not one member of the LMCD staff or the people they employ to harvest the milfoil have had training on the proper ways to transport the milfoil or on zebra mussels. Jabbour noted a couple of years ago one of the harvesters cut the telephone line to Big Island and sunk the harvester. The utility company had to spend three days trying to fix the telephone line. Jabbour noted there is also an 8000 kv power line near the telephone line, and if they had cut that, the people driving the harvesters would not be alive today. Jabbour stated he is attempting to get the LMCD back on track and that controlling aquatic invasive species is extremely important. Jabbour stated he has personally asserted himself in a number of places to help address this issue and that he has spent his own money to partner with the University of Minnesota and the DNR to do a three-year study on AIS. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 24 LMCD/BIG ISLAND REPORT – GABRIEL JABBOUR, REPRESENTATIVE (continued) Walsh asked what the prognosis is for changing the LMCD structure. Jabbour indicated he has not pursued changing the structure of the LMCD at this point and that it would require some persistent people getting involved. Jabbour stated he also has a bill that was drafted back in the 1990s to make Lake Minnetonka a conservation district. Jabbour stated he would like to share that with the Mayor and the Council. At the present time there are only two conservation districts in the state and that creating a conservation district for Lake Minnetonka is something the Council should discuss. McMillan asked if the updated strategic plan will be finished soon. Jabbour stated he could send that to the City Council as well. Jabbour stated the current makeup of the board does not want to be a working board but more of an advisory board. Jabbour stated a meeting will be held next week Monday to discuss the strategic plan and the position of executive director. Jabbour noted the City of Minnetonka brought up the issue of mission creep. Back in the early 1970s, the LMCD started performing boat counts for a specific study being done by the DNR. Forty years later the LMCD is still doing boat counts. McMillan stated in her view there has not been a lot of communication from the LMCD and that a number of the city councils are not aware of what the LMCD is doing. McMillan stated she appreciates his efforts in trying to refocus the LMCD. McMillan noted the LMCD attempted to work on preventing zebra mussels back in the 1990s and early 2000s but that it was not successful at preventing the spread of them. McMillan stated the LMCD should look at what they are doing currently, what it wants to be doing in the future, and then determine how it can be a more dynamic organization going forward. McMillan stated it is good to question whether the agency should continue to exist or whether they should be consolidated into another agency. Jabbour stated Orono has very little control over what the LMCD does. McMillan stated back in the 1960s, a lot of agencies were created and that it is perhaps time to revisit those organizations since they were originally formed for different reasons. Jabbour reported things are going good on Big Island and that a number of environmental improvements have been made. Over the past few years tons of garbage have been removed from the island and some of the shoreline has been restored. Jabbour stated the City has saved a substantial amount of money by making it a park and partnering with the veterans. The organization they formed, called Veterans for Veterans, have been very diligent in how it spends the money they have received. Jabbour indicated they have managed to keep the original principal intact and have spent $1,435,000 out of the interest on a variety of programs. Jabbour stated he is extremely grateful with how much success they have accomplished as well as preserving that area of land on Big Island. Jabbour distributed information on the Veterans for Veterans to the City Council. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 24 LMCD/BIG ISLAND REPORT – GABRIEL JABBOUR, REPRESENTATIVE (continued) Walsh stated in the end Orono has a large chunk of money into the park. Walsh asked whether it would be better to have the state or Three Rivers take over the park versus Orono managing it as a state asset. Jabbour stated when the park was first discussed, city officials met with Three Rivers, who wanted it to be an active park with a boat to take people to Big Island and trailer parking on the island. Jabbour stated regardless of how it is set up, Orono would not be able to get their money out of it. The success of the Veterans For Veterans organization helps to validate how it was set up. Jabbour noted the majority of the money for the park came from the state, with the City having less than $1,000,000 invested in it. Jabbour noted the park has a conservation easement over it. Walsh asked if he envisions it being a passive park or a state asset. Jabbour stated it is a passive park. Walsh stated he is not sure if Orono is the right steward for this piece of property long-term. Jabbour stated it is an Orono park and that the City owns it. Jabbour noted the City received a grant which required the creation of a conservation district. Jabbour stated the park has also been included in Orono’s Park Plan and Comprehensive Plan. Jabbour stated the City cannot just simply be collecting park dedication fees without spending some of it, and that if other state agencies are involved, it will likely not be well taken care of and they would allow all types of activities that are currently not allowed. Jabbour stated part of the reason Orono has control over it is to restrict what happens in the park. PUBLIC WORKS/CITY ENGINEER’S REPORT Edwards reported the Public Works Department has been focused primarily on snow and ice removal the past few weeks. The Public Works Department has been hauling Christmas trees away from the collection points and has begun work on the golf course kitchen remodel project. In addition, the Public Works Department has been planning and prepping materials for spring. The Park Commission is currently looking at removing a shed at Bederwood Park near the baseball field. The Orono Baseball Association has requested it be removed. Edwards stated they should be able to remove that shed sometime this winter when the weather cooperates but that they will be leaving the concrete slab in the event the Orono Baseball Association would like to put up a temporary concession stand. *4. 2015-2016 SANITARY SEWER REHABILITATION PROJECT AWARD Levang moved, Printup seconded, to award the sanitary sewer improvements contract to Insituform for $266,234.90 and approve the Bolton & Menk Construction Management Proposal. VOTE: Ayes 5, Nays 0. *5. WATER TREATMENT SYSTEM IMPROVEMENTS – PAY REQUEST NO. 8 – FINAL Levang moved, Printup seconded, to approve Pay Request No. 8 to Municipal Builders, Inc., in the amount of $33,714.43 for the water treatment systems improvement project. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 24 *6. 2016 ENGINEERING SERVICES RATE SCHEDULE Levang moved, Printup seconded, to approve the 2016 Consulting Engineer Services Fee Schedule. VOTE: Ayes 5, Nays 0. *7. KELLY AVENUE DRAINAGE (CARMEN OUTLET) Levang moved, Printup seconded, to approve Pay Request No. 1 to Kusske Construction in the amount of $60,953.28 for the reconstruction of the Kelly Avenue storm sewer outfall project at Carmen Road. VOTE: Ayes 5, Nays 0. *8. CARMEN BAY SHORELINE RESTORATION PROJECT – PAY REQUEST NO. 6 Levang moved, Printup seconded, to approve Pay Request No. 6 for the contractor Sunram Construction, Inc., in the amount of $2,830.73 for the Carmen Bay Shoreline Restoration Project. VOTE: Ayes 5, Nays 0. PUBLIC SAFETY REPORT *9. ADOPT BUREAU OF CRIMINAL APPREHENSION (BCA) JOINT POWERS AGREEMENT (RENEWAL) – RESOLUTION NO. 6577 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6577, a Resolution Approving State of Minnesota Joint Powers Agreements with the City of Orono on Behalf of its City Attorney and Police Department. VOTE: Ayes 5, Nays 0. PLANNING DEPARTMENT REPORT *10. #15-3796 A. SADOWSKI DESIGNS O/B/O MICHELLE WILLIAMS-ABBOTT – 2941 CASCO POINT ROAD AVERAGE LAKESHORE SETBACK VARIANCE – RESOLUTION NO. 6576 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6576, a Resolution Approving a Variance from Municipal Zoning Code Section 78-1270 for the property located at 2941 Casco Point Road. VOTE: Ayes 5, Nays 0. 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW Curt Fretham, Applicant, was present along with Ben Wikstrom and Rick Harrison. Senior Planner Gaffron stated the applicants have submitted a sketch plan for a proposed 27-unnit single- family detached townhome development on the portions of the property not encumbered by the former sanitary landfill. Discussion of the potential for a second phase of development for a multi-family building on a portion of the landfill site is also requested. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 24 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW (continued) As to the site density, the property is guided for multi-family residential use in the Orono Community Management Plan at a density of 10-15 units per buildable acre. There is an estimated non-landfill buildable acreage of five acres. The applicants’ proposal does not meet that level of density at roughly five units an acre and would require an amendment to the CMP parameters for his site. Staff has a meeting with the Metropolitan Council later in January to discuss the ramifications of developing properties at lower densities. Gaffron noted the City Council was fairly receptive to the proposed density a year ago. Gaffron indicated he has provided a variety of review considerations in Staff’s report. The Council should discuss the following: 1. The departure from the specific development parameters established for this site in the current Comprehensive Plan talks about two single buildings that are actually multi-family, with as many as two dozen units per building. That concept is different than what the applicant is proposing. At the time the 2008-2030 Comprehensive Plan was created, it was suggested that this is not a likely location for single-family homes with a 2-acre minimum lot size since it is located between a freeway and a highway and is also a site that has been used partially for landfill use in the past. 2. The general design and orientation of the dwelling units is slightly different than what was proposed last time. The minimal lot sizes and setbacks as compared to the RPUD standards would indicate the need for development flexibility and would allow the City to vary from the lot sizes without the need to grant variances. 3. In discussing the Phase II multi-family concept for the landfill area, the Council should consider whether there are other desired or to-be-explored for this site. 4. The issue of future implications of developing at densities lower than those guided for in the Comprehensive Plan will be reviewed with Freya Thamman later this month and Staff will apprise the Council of the results of that discussion. The Council should discuss the sketch plan and provide direction to the applicant. Ben Wikstrom, Lakewest Development, indicated he met with Staff a few weeks ago. The plan being presented this evening is similar to the plan that was presented in 2014, with a few minor tweaks and changes. Wikstrom stated the reason they did not come back right away was so they could implement the suggestions the Council made last time and conduct soil borings. Wikstrom stated they have also been working with the EPA on whether the entire site could be developed and discussing whether the utilities could be extended with City Staff. Wikstrom stated they have closed on the property and are ready to proceed forward with development of the site. The Phase 1 portion consists of 27 units, single-family. Phase 2 is the remainder of the site. Wikstrom noted the City’s Comprehensive Plan did not identify that portion of the site for any specific use and that they have attempted to come up with a building that would meet the parameters that were shown in the Comprehensive Plan as far as footprint size, density, and height. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 24 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW (continued) Wikstrom stated they assumed the density that was shown for the five acres would carry over to this area. Wikstrom indicated they tried to come in with lower density than what was proposed last time and that they would be willing to entertain another building or more units if the Council desired. Wikstrom stated they wanted to show that multi-family would be more desirable on that parcel than residential and that they would like feedback from the City Council on the density and aesthetics features of the plan. Wikstrom stated because it is a site that requires cleanup and is visible from the highway, there might be a desire to separate some of the residential from the highway. There are also wetlands on the site. Due to those factors, they would like to discuss the possibility of a park dedication of land. Wikstrom stated the materials found in the soil borings are not hazardous and would be fine for a park. Rick Harrison, Harrison Site Design, stated he would like to do a virtual realty presentation and take the Council right onto the site. Harrison stated they started this development with the idea that the envelope and design should be pushed further than just the minimums. Harrison stated in doing that, they have come up with a term called site architecture, which is an attempt to merge planning and architecture together. The staggering of the homes is such that the homes have a panoramic view from within the home of the area. Harrison stated they are basically coordinating what is going on inside the home to the vistas on the outside. Harrison stated they are doing that on other sites since it adds value to the site and enhances the livability of the home. Harrison stated as the plan morphed from the initial drawing into what is before the Council tonight, some changes have been made. The wetland boundaries have changed, which has decreased the buildable area of the site. As a result, the homes are not as deep but slightly wider in size. Another difference from the original plan is the 28-foot wide private road rather than the 24-foot road, which allows additional trees to be preserved. Some of the other changes include staggering of the home to make some of the lots wider. The lots have 5-foot setbacks, which is what was proposed previously. McMillan asked what size the garages are. Rick Harrison indicated they are currently 2-stall garages but that there might be some lots that could accommodate a 3-stall garage. McMillan noted the 24-foot road width would probably not allow on-street parking. Council Member Levang asked whether this development would be accessed on both ends of the parcel off of Highway 12. Harrison stated it would be. Levang asked whether Hennepin County would need to agree to that. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 24 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW (continued) Gaffron stated it is a county road and that Hennepin County would have to approve two entrances. There are currently two access points, one for a driveway and one for access to the landfill portion. Gaffron stated the location of those access points is critical. Harrisons stated if it is a problem, they would need to change it back to what they originally proposed, which was one single access point. Levang asked if the units would be the exact same size. Harrison stated the size of the units would vary between the building sites. Levang asked about the pricing. Curt Fretham stated they have been speaking with some different builders but have not narrowed it down yet. Fretham stated the units would likely be between $400,000 to $600,000. Walsh asked about the width of the driveways. Harrison stated the driveways would taper slightly towards the street and that there will keep enough room near the garage to park two cars. The driveway lengths vary but average around 35 feet. Walsh recommended the applicant make sure there is enough room to get in and out of the garages if there is a car parked in the driveway. Walsh stated he would also like to see five and ten feet for the setbacks rather than five and five. Harrison stated that would reduce the size of the building by five feet. Harrison noted the units will be staggered, which would eliminate two parallel walls being five feet apart. Walsh stated the larger setbacks are more of a livability issue for the long-term. Council Member Cornick asked whether there will be any buffering along the highway. Harrison stated the homes on the hill will be naturally buffered. In addition, the homes will be well insulated, which will minimize the noise from the highway and also help with utility bills. McMillan asked what would be involved with mitigating the landfill site and how the building location will be chosen. Curt Fretham stated site cleanup work would need to occur to build on the landfill site. Fretham noted the City’s Comprehensive Plan calls for a multi-family building and that in his view that site would work better for that type of density. Fretham stated the building may require some pilings but it can be done. Fretham stated it is more practical to do multi-family than single-family on that portion of the site. Levang asked if they would be condominiums. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 24 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW (continued) Fretham stated they are not proposing anything specific at this time and that they are open to ideas. Printup asked if the meandering sidewalk on the east side of Old Highway 12 is basically along the property line. Harrison indicated it is. Printup stated he is wondering whether the applicants would be agreeable to an easement along there. Harrison stated they would be. Walsh stated in his view the sidewalk is a great feature. Printup asked how far the closest neighbor would be from this development. Harrison stated there is a row of trees along the edge of the property. Gaffron stated on the south side of new Highway 12, the homes are fairly distant from the highway, with the highway being elevated in this area. Walsh stated he likes the 24-foot width road and the trail. Fretham stated the smaller setbacks help them meet some density requirements. Gaffron stated it would be useful if the City Council can advise Staff on whether they are comfortable with the density at 27 units. Gaffron stated to his knowledge the applicants are ready to make a formal application based on the direction of the Council. Gaffron stated Staff would make the assumption that if there is lower density here, the Metropolitan Council will likely require higher density somewhere else in the city. If that is the case, Staff would need to look at the different densities throughout the City to determine whether this area is critical to meet the density requirements of the Metropolitan Council. Gaffron noted the City had a difficult time locating places for higher density when the Comprehensive Plan was done a few years ago. Gaffron stated as it relates to uses for the landfill area, Phase II is a discussion point at this time and remediation will need to occur on the site in order to make that happen. Gaffron stated it does not appear the applicants are set on the building that is shown on the concept plan and that there may be all kinds of recreational activities that can go there if the Council accepts a land donation in lieu of a park dedication fee. McMillan stated it is hard to say what could go on that portion of the site and that it might be too early for the City Council to know that at this point. McMillan suggested Staff let the Metropolitan Council know that the City is looking at two different sketch plans for this site and that they should provide guidance on both plans. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 24 11. #16-3804 LAKEWEST, LLC/CURT FRETHEIM, 3245 WAYZATA BOULEVARD – SKETCH PLAN REVIEW (continued) Printup asked whether the Metropolitan Council looks at the buildable area when it recommends density for a particular site. Gaffron stated the Metropolitan Council normally looks at buildable area for the density. Under the current Comprehensive Plan, the City only included the approximate five acres on this site and not the landfill area. If that landfill area can be mitigated, a question for the Metropolitan Council is whether that area can be included in the density. Gaffron noted the area across the highway is guided for office and that the City is not sure what will happen with the Dumas property yet, which might not be known for a number of years. Gaffron stated the Council should likely expect the City will have to find additional lands to guide for higher density. Gaffron noted at the present time the Lupient property is guided for seven or eight units per acre and is currently not in the MUSA. McMillan stated the City cannot promise anything on the landfill site and that it might be expensive to develop. Walsh stated he is comfortable with what is being presented tonight. Printup indicated he also is comfortable with the sketch plan. Levang stated the spacing makes sense based on the two driveways. Levang stated in her view it is a good plan and very creative and that this development would be a nice amenity for the City. Levang stated it would be good to have some discussions about what else could go on the landfill portion. Edwards stated Exhibit D is a petition or a letter from the developer regarding the extension of the utilities and that Staff will need some guidance from the City Council on when they would like the engineering done on that project. Edwards stated if the Council would like something down to the end of the road completed in 2016, engineering would need to start in the next month or two. Otherwise the project would be pushed into 2017. Edwards noted there is a risk that the City will incur some costs if the work is done and then the project does not occur. McMillan stated it would be helpful if the projects could both go forward at the same time. McMillan stated the first step is meeting with the Metropolitan Council on the density. Walsh stated the engineering would be good for a ways down the road given the known density that is proposed for this area. The City Council took no formal action on this item. 12. CONSIDER SALE OF CITY PROPERTY, PID NO. 05-117-23-24-0118 Community Development Director Barnhart noted Jacob Barkley has offered to purchase 615 square feet of city-owned property and that the City Council discussed this offer in a closed session on December 14. At that time the City Council agreed to Mr. Barkley’s offer. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 24 12. CONSIDER SALE OF CITY PROPERTY, PID NO. 05-117-23-24-0118 (continued) At the present time Staff is in the process of fine tuning the language on the agreement and easements. Barnhart recommended the City Council approve it conceptually with the stipulation that the City Attorney can make some minor modifications. City Attorney Mattick stated they are 99 percent of the way there with the language, and if the Council is satisfied with the substance of the agreement, they can approve it tonight. Mattick stated if something of substance needs to be changed, that would come back before the City Council. Walsh moved, Cornick seconded, to approve the Land Exchange Agreement between the City of Orono and Jacob J. Barkley and Maureen L. Barkley for the sale of property, PID No. 05-117-23- 24-0118, subject to the agreement being brought back before the City Council if any substantive changes are made. VOTE: Ayes 5, Nays 0. *13. VACATE CONDITIONAL USE PERMIT AT 2500 SHADYWOOD ROAD – RESOLUTION NO. 6579 Printup moved, Levang seconded, to adopt RESOLUTION NO. 6579, a Resolution Rescinding Resolution No. 3561 for the property located at 2500 Shadywood Road. VOTE: Ayes 4, Nays 0, McMillan abstained. 14. MARIANI REQUEST TO EXPAND MUSA BOUNDARY Barnhart stated the property owner at 3020 Sixth Avenue is requesting the Council support his requests to expand the MUSA boundary to incorporate his property. This change would require a Comprehensive Plan Amendment. The property was the subject of a lot line rearrangement in June of 2015. As part of that process, the developer submitted a survey and report with two septic sites for each lot. The City received and reviewed the report but did not conduct a site inspection since a site inspection is not commonly completed at this stage. The property owner then applied for a permit to remodel the existing home. As part of that permit application, a site inspection was conducted and it was noted that the sites identified by the septic designer did not meet separation requirements and soil conditions that would allow a Type I system which is required by City ordinance. A Type III system could be installed consistent with city and state requirements. The property owner would prefer a Type I system due to maintenance needs. The question before the Council is whether the City is interested in expanding the MUSA. There is a sanitary sewer that serves the properties on the south side of Sixth Avenue, approximately 325 feet to the south. The connection would require an expansion of the MUSA area and a modification of the Comprehensive Plan. The property owner is also requesting waiver of the connection fee. Mariani stated in speaking with Mike Gaffron, he indicated he did check to see if there is an opening in the MUSA and that there is an opening. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 24 14. MARIANI REQUEST TO EXPAND MUSA BOUNDARY (continued) Gaffron indicated there is a process that would need to be followed. Gaffron stated when he initially spoke with Freya Thamman with the Metropolitan Council, she indicated that there is a possibility that the City would be very close to the three units per acre requirement. In order to expand the MUSA, the Metropolitan Council expects the density to remain above 3.0 units per acre and that this property is low density. Barnhart stated the calculation is very close and that it comes down to how it is calculated, to be verified when staff meets with the Met Council rep later this month. McMillan stated one thing she does not have knowledge on is the Type 3 system and how it differs from a Type I system. Barnhart stated primarily the main difference is that a Type 3 is a Type I system modified and that any separation changes or different construction methods would trigger a Type 3 system. Barnhart indicated most people are familiar with a Type I system and do not have the same reporting requirements as Type I’s. Mariani stated cost is one as well as longevity of the system. A Type 3 system could last a year. Mariani indicated the system would also need to be looked at every six months to a year. Mariani stated when he was going to purchase the property, the previous owners submitted the plans to the City, paid the consulting fees, and then it was approved by the City. Mariani stated if the lot rearrangement had not been approved, they would have paid approximately $175,000 less for the property. Mariana stated had they known a Type III system was required, they would have negotiated on the price. McMillan stated one of the big issues is expanding the MUSA and that it is not easy for the City to do that. McMillan stated she feels bad that this septic testing company did not do an accurate report but that the City does not verify what the septic testing company finds. McMillan commented she is not sure if there is any recourse in going back to the septic testing company. Mariani stated they are living there currently and that he is asking the City to do what is right for them. If a Type I system is not able to be constructed, he would like to hook up to city sewer. Mariani stated if he is required to put in a Type III system and it fails a couple of years later, he would be back in the same position. McMillan asked why Type III systems typically fail. Mariani stated there is a pretty big significance between a Type 1 and a Type III system and that the city septic inspector could explain that. Mariani stated he is being put at a disadvantage and that he is not looking to pay less than what he agreed to. Printup asked what the City can do to protect other citizens from this particular septic testing company. Gaffron stated the state certifies the designers and that the City relies on that certification. Gaffron stated in his view the property owner has the ability to go back after that contractor for some relief. Gaffron indicated the city inspector has been in contact with the state on a number of occasions to find out what sanctions can be put on this person. The contractor likely has an insurance policy. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 24 14. MARIANI REQUEST TO EXPAND MUSA BOUNDARY (continued) Gaffron stated there likely are remedies to the property owner but that he is not sure to what extent the City can or should get involved in it. Mattick stated it is similar to a survey being received by the City. The City typically does not go out and resurvey the property and that they rely on the person who signed it. Mattick stated people tend to rely on the accuracy of the septic report and that he is not sure what representations were made by the seller at the time the property was for sale. Mattick stated the contractor did make a mistake and that is who the property owner should look to for relief. Mariani stated a Type III system may not fix the problem and that they might end up back at square one. Mariana noted there are no Type 1 sites on the property and that in his view it would be fair to hook up to city sewer. Mariani stated the drain field is located on the other property as well and that he was told the City cannot find an easement over that area. Mariani stated the title does list the easement from Xcel. Mariani stated at this time they are not planning on doing anything with the other property. Levang stated there seems to be a lot of sympathy for him, but the caveat is the Metropolitan Council and the density. Barnhart noted there is a meeting scheduled for later this month with the Metropolitan Council and that hopefully Staff will have a better idea after that. Barnhart stated in his view the best solution might be to table this until after that meeting. Mariani asked if the City would be complicit in this. Mattick stated they would not be. Mattick stated the word implicit implies that the City was in on the incorrect report, which it was not. Mariani stated the City did not go out and check it. Mattick stated it is not required of the City to verify the reports. Mariani stated he is not sure what all the fees were for and that he was just wondering whether the City would have any responsibility to verify the sites. Mattick stated the fees are not for the purpose of verifying the septic systems. Gaffron stated this was a lot line rearrangement and that the applicants were required to submit certain information. The applicants showed that the lot size was big enough, they proved they had two septic sites, and all the information suggested that it was appropriate to grant the lot line rearrangement. Mariani indicated the State of Minnesota has spoken with the contractor and they are under review at this time. Mariani stated unfortunately that does not help him now and that he would appreciate being let into the MUSA if that is possible. Mariani noted the City has also placed a limit on his building permits until this issue is settled. Mariani stated the house is from the 1970s and that he would like to update it. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 24 14. MARIANI REQUEST TO EXPAND MUSA BOUNDARY (continued) McMillan stated the septic issue will need to be resolved first. Cornick asked if anyone else would be interested in being included in the MUSA area if it is expanded. Gaffron stated in that immediate area probably not. Gaffron noted the City has had a number of requests through the years from people in the 2-acre zone. Every time the City expands the MUSA for one or two properties, it brings the City very close to being out of compliance. The City Council took no formal action on this item. (A recess was taken from 9:13 p.m. to 9:17 p.m.) MAYOR/COUNCIL REPORT Walsh stated he would agree with Council Member Printup to start moving forward with the paperless packets. Cornick stated he hopes the City Council starts 2016 respecting each other and that they can work together as a team. Levang stated Orono has a number of wintertime activities for the residents, including opportunities for sledding at the golf course, the Casco Point skating rink, the Dakota and Luce Line Trails, French Creek, the path around the City, which is cleared by the Public Works Department, and many other sites within the City. Levang stated now is a good time to enjoy the winter recreational activities throughout the City. Printup stated going paperless has worked well for him and that he would encourage the rest of the Council to go paperless. Printup stated he would renew his request regarding the Wayzata fire service agreement. Printup moved, Levang seconded, to direct Staff to compile some data on the Wayzata fire service agreement, including the affected parcels in Orono, the number of calls for service per year in that area, the National Fire Protection Association standards, the average response times by the Long Lake Fire Department for that area, average response times for areas that are similar distance for the Long Lake Fire Department as well as areas of further distance, costs, and then direct Staff to develop a method on how to notify the various stakeholders. Printup suggested notifying the various entities by memo, including the Long Lake Fire Department, the Cities of Long Lake and Wayzata, the Wayzata Fire Department, the Fire Advisory Board, and the neighborhoods in question with some type of postcard mailing. McMillan stated she would like to hear what the Fire Advisory Committee has to say about it first prior to Staff spending a lot of time compiling all the information. McMillan stated once they have weighed in on the topic, then the Council could have it as an agenda item. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 24 MAYOR/COUNCIL REPORT (continued) Printup stated a positive piece is the fact that there is not a whole lot of time involved to gather the information. Printup noted last June this was discussed as being one of the Council’s goals, and because it was not explored at that time, the Council has set themselves back six months throughout this process. Printup stated he cannot imagine that sending out an e-mail or a mailing would be that time consuming for Staff. McMillan stated she would prefer this start at the Fire Advisory Committee level, which would allow them to talk about it since it would impact the entire fire district. McMillan asked when the last time was that Council Member Printup raised it at a meeting of the Fire Advisory Committee. Printup stated it was touched on a couple of years ago and then again several months ago. Walsh noted the Council has also had discussions with the Fire Chief recently about it. McMillan stated it is important to let everybody know that the City is considering this. Printup stated he would like to get started on it now so it does not keep getting pushed further out. Walsh stated there does need to be a discussion about it and it needs to start at the City Council. Printup noted it is a City contract and that the City Council needs to initiate the process. Printup stated in his view a mailing would notify everyone at the same time. McMillan stated this Council can direct this to the Fire Advisory Committee, which would allow their input on it. McMillan stated she does not want it to be all of Staff’s work and that she would like it to be more of a joint working relationship with the neighboring cities. Printup stated the affected parties could be notified first, and then at a meeting in February, the Council could talk about the data collected. Printup stated he is looking at kind of a two-prong approach. Walsh commented that would give Staff plenty of time to gather the information. Levang asked if Council Member Printup would like the City Administrator to come up with some type of form that gets sent out to the specific stakeholders. Levang asked whether there would also be listening sessions to get the input of the residents. Printup stated that is why he would like to get started now on notifying people since it would give the City Council the rest of the year to work on it. Printup stated he would like Staff to get the okay that they can start coming up with a plan and the data collecting. Printup stated he wants to get the process rolling. Levang asked if the Fire Advisory Committee has enough information on this issue. City Administrator Loftus stated she does not recall the committee discussing this recently in detail or in the recent past. Loftus stated what she is hearing is that Council Member Printup would like to get some data collection going and that in her opinion Staff is capable of gathering that data. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 24 MAYOR/COUNCIL REPORT (continued) Loftus stated on the other hand, the Mayor is suggesting waiting to notify the stakeholders until after the Fire Advisory Committee discusses it. Loftus stated a compromise could be that Staff starts collecting the data, with notification going out after that. Printup indicated he would be in favor of that. Levang stated the data collection would not include listening sessions. Walsh stated in his view the City has the data available and that it is just a matter of putting it together for the Council. Levang indicated she is fine with that, but that in her view it is critical to get the Fire Advisory Committee’s blessing on this. Vote: Ayes 5, Nays 0. McMillan stated the paperless packets will be placed on a work session agenda. McMillan noted technology has changed somewhat over the past few years and that tablets are now available, which would not require any hard wiring of the Council chambers. McMillan stated the Council’s work session agendas are already filled up for the next three, four months, and that it might be a while before the Council is able to fully discuss this. McMillan noted the Granicus software allows someone to download the agendas through an iPad app. CITY ADMINISTRATOR’S REPORT 15. ANNUAL APPOINTMENTS – RESOLUTION NO. 6578 City Administrator Loftus stated each year the Council adopts a resolution that sets the City’s annual appointments. Based upon recommendations from the Mayor and Staff, the Highway 12 Safety Coalition has been added and an update of the official depositories/investment vendors has been completed as well as an updating of staff. Printup stated he would have placed this on the Consent Agenda but that he wanted to recognize the Highway 12 Safety Coalition. Printup stated the coalition has received some positive attention and is making some progress on improvements. Walsh noted last year the City looked at the official newspaper, three years ago they went out for engineering bids, and five years ago the City looked at the auditor. Walsh stated the City has not gone out for bids on a lot of the other official appointments. Walsh indicated he would like to see an automatic five year rotation for bids on certain items, including civil attorney, prosecuting attorney, auditor, engineer, insurance agent of record, fiscal agents, and the official newspaper. Walsh stated he would recommend the City does that a minimum of every five years. Walsh stated they could start out in 2016 with going out and getting new bids for the auditor and prosecuting attorney, then in 2017 look at getting bids for the insurance agent of record and fiscal agents, in 2018 go out for bids for the civil attorney and engineer, and in 2019 the official newspaper. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 24 15. ANNUAL APPOINTMENTS – RESOLUTION NO. 6578 (continued) Walsh moved, Printup seconded, to adopt RESOLUTION NO. 6578, a Resolution Designating Selected Appointments for 2016, with a rotating five-year review being conducted as noted above. McMillan stated the Council has talked about this in the past and that she would like to separate the annual appointments from the RFP process, which could be another agenda item for the next meeting. McMillan stated that would give the City Administrator time to think about the process and in which order they should be done in. McMillan stated having the engineer and city attorney review in the same year might be a lot and that they might want to consider staggering them in different years. McMillan stated she would rather have Staff put together a memo after some thought has gone into it. Printup stated he likes the concept and that perhaps they could do one every year automatically. Walsh stated he can wait two weeks to discuss it. Walsh moved, Printup seconded, to amend his previous motion and adopt RESOLUTION NO. , a Resolution Designating Selected Appointments for 2016. VOTE: Ayes 5, Nays 0. Loftus noted the City received the CAFR Award for 2015. Loftus commended Finance Director Olson for his fine work on the City’s financials. Loftus reported Mediacom has updated their Internet connection at the City Hall facility and that Staff has successfully performed some of those backups. Loftus stated Phase I of the Highway 12 turnback process is close to 90 percent complete as it relates to the construction plans. Loftus noted the City Council will see those plans in February. An open house was held this past November and the residents were notified of the two lane traffic option that MN/DOT has agreed to. *16. ORONO POLICE GARAGE – PAY REQUEST NO. 16 Levang moved, Printup seconded, to approve Pay Request No. 16 in the amount of $17,629.20. VOTE: Ayes 5, Nays 0. *17. LICENSES & PERMITS Annual Tobacco Licenses 1. John O’Sullivan – O’Sullivan’s Holiday #546 2420 Shadywood Road Navarre, MN 55392 2. John O’Sullivan – O’Sullivan’s Holiday #547 3340 Shoreline Drive Navarre, MN 55392 3. Jay Kernan President – Wayzata Country Club 200 Wayzata Boulevard West MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 24 *17. LICENSES & PERMITS (continued) 4. Richard J. Wood – Navarre Liquors 3421 Shoreline Drive 5. Leroy David Koehnen – Navarre Minnoco 3360 Shoreline Drive 6. Jeffrey Klingen – Spring Hill Golf Club 725 Sixth Avenue North Residential Kennel License 1. David and LuAnn Runkle 2684 Casco Point Road Levang moved, Printup seconded, to approve the above-listed licenses. VOTE: Ayes 5, Nays 0. *18. CLAIMS/BILLS Levang moved, Printup seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT 19. CODE ENFORCEMENT Mattick noted this is an item that was discussed at the Council’s December meeting. The City Council at that time agreed to have a future vote on whether to pursue code enforcement for the property owner at 1386 Rest Point Road. Mattick indicated this is a two-part process. The first part deals with how the City handles code enforcement in general and that he has attempted to provide some of that background information in his report. The second part was to determine what to do regarding the property on Rest Point Road. One of the items is a bit misleading. Mattick stated his report lays out how many open cases there are throughout the City. At the present time there is really only one legal proceeding going on, which is a hazardous building matter that was approved by the Council at their last meeting. Otherwise there are no pending cases at this point in time and all complaints are being handled at a staff level. Walsh stated it seems like the complaint process is working pretty well but that at times it seems like some of the complaints take a long time to handle. Walsh stated some of the issues in the past were fairly serious but the City would not do anything about them unless a complaint was received, which is a fine line. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 24 19. CODE ENFORCEMENT (continued) Walsh stated in his view that is the broken window policy and that if the City is aware of violations, they should do something about it versus waiting for someone to complaint about it. Walsh commented he is not talking about Staff going in everybody’s back yard either to see if there are violations. Mattick stated the typical process is that Staff would investigate the complaint, then prepare a report listing the code violations, and then ask for enforcement. Walsh stated if there are outstanding violations that the homeowner refuses to bring into compliance, it is the City’s duty and obligation to take care of those, especially when the items have been red tagged. Walsh stated if the City chooses not to enforce its code, then there is no code and the City is picking and choosing who and when to enforce, which is bad policy from a general legalistic standpoint. Cornick stated if the system is not broken, why is the Council trying to fix it? Walsh stated the philosophical discussion is if there are these outstanding issues, the City has a duty to uphold the code. Walsh stated if there is not that agreement amongst the Council Members, he is not sure where it goes. Cornick asked if Council Member Walsh is saying there the City does not have that now. Walsh stated that is why there is going to be a vote tonight on the property where there are a number of outstanding violations. Walsh stated the Council has to decide whether they are going to keep up their end of the bargain as a City in dealing with the violations that have already been tagged and where letters have been sent. Walsh stated if the Council decides they don’t want to do that, then the individual council members need to state why they do not want to do that. Walsh stated in his view the Council has a duty to protect the citizens and the Code so that when the next Council takes office, they have the same standards they follow. Walsh stated policemen have a similar duty. Cornick stated police also have discretion. Walsh stated the City has to be accountable to the citizens. Cornick stated the City’s decision on this property was not to stop enforcing the Code but to put it on hold until something happens. Cornick stated eventually it will come back before the Council. Walsh stated the City is either upholding active things on the books that are creating problems or they don’t, which is a decision the Council has to make. Printup asked if Council Member Cornick was referring to Item 1 when he made his comment about the system not being broken. Cornick indicated he was talking in general and that Staff generally deals with the complaints. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 24 19. CODE ENFORCEMENT (continued) Printup stated he is not sure how to frame a motion dealing with Item 1 and that he is comfortable with the status quo in that regard. Printup stated people move to Orono to be left alone and that he would like to error on the side of people being left alone. McMillan stated a motion probably does not need to be made on Item 1. Walsh stated last year when he talked to one of the City’s former inspectors about this property, he said he had known about the violations for a long time but that he was told not to do anything about it because nobody had complained. Walsh stated the City might need to define egregious because the city inspector felt that was egregious. McMillan stated that was a past employee and that she is not sure how he feels currently. McMillan noted Staff is currently working on 20 open cases, including hazardous buildings, weeds and parking of vehicles. In the past Staff has kept the Council updated on the various cases. Those cases are all in various stages at the present time. Staff has tried hard to get voluntary compliance but sometimes it takes a while. McMillan stated as it was said at the last meeting, people sometimes unintentionally have violations and that it is good to try to educate the residents on the different regulations. McMillan noted the City has started to do new things with the newsletter by including language dealing with right-of-ways and what items are allowed to be located there. McMillan stated it is the City’s responsibility to educate the citizens since there are people who have just moved to Orono that might not be aware of the regulations. McMillan stated the more that can be done in the newsletter and on the City’s website, the better it will be. McMillan noted the City also becomes aware of noncompliance when the property owner submits a variance request. Walsh stated in his opinion there needs to be a vote on Item 2. McMillan stated he can make a motion on it if he would like. Walsh moved, Printup seconded, to direct the City Attorney to move forward on civil as well as criminal prosecution of the outstanding noncompliant issues on the property located at 1386 Rest Point Road. McMillan stated she would allow comment on this item if there are any neighbors at the meeting this evening. Peter Lanphor, 1380 Rest Point Road, stated he and his wife have been waiting five years to get resolution on these matters currently before the City Council. Lanphor stated nobody likes to complain about a neighbor, but that this individual is a former planning commissioner and city council member who knows the rules but yet has decided on his own, without approval, to violate city and state statutes. Lanphor stated he has removed one wind turbine but that there are still six or seven poles up. Lanphor stated these are violations and that they would like them resolved. The City has a responsibility to enforce the Code even when it is not always easy to do. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 23 of 24 19. CODE ENFORCEMENT (continued) Lanphor stated it is not an easy matter for him or the other neighbors and that nobody wants to complain about what people are doing on their property. Lanphor stated that is not what is going on here and that the Council is aware of the violations. Walsh stated the Council owes the public a discussion on this issue, and if not, that would be a dereliction of their duties. Cornick asked if the City is at the point where they are ready to prosecute this homeowner and whether the homeowner needs to be notified. Mattick indicated the homeowner does not need to be notified but that he would like the ability to step back and re-examine what exactly exists out there. Cornick stated he would like a formal process to be followed rather than simply start with prosecution. Walsh requested Council Member Cornick identify what steps he would like to see happen. Cornick stated in his view the City should identify all the violations, draft a letter to the property owner saying the City is aware of this, give him a certain time to correct the situation, and then go on to Step 2, which is prosecution. Cornick stated he is not saying this property owner should be treated in a special way but that the City should treat him as a general resident. Mattick stated if the motion is successful, he would like to lay out what the process will be. Mattick stated he needs to have a firm grasp of what is out there, which should not take that long, but that it cannot go right to a legal proceeding. Walsh stated he would be amenable to that. Walsh moved to amend his previous motion and to direct Staff to send the property owner of 1386 Rest Point Road a letter listing the violations, with the property owner being given 30 days to comply. If the property is not brought into compliance, the City Council should move forward to prosecution. Cornick noted the ground is frozen and that the property owner should be given a reasonable amount of time to comply. Mattick stated if there is an option to move forward, Staff can investigate it, bring the results back in a few weeks and then put forth a plan. Mattick indicated he would like to go into closed session to discuss those items. Mattick stated at that time he could receive direction from the Council on whether civil or criminal action should be pursued. Walsh asked if that can be ready in two weeks. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 24 of 24 19. CODE ENFORCEMENT (continued) Mattick noted that would depend on staff time. Mattick noted there are also some issues associated with access that would need to be brought before the judge but that he can put that together. Mattick stated the goal could be two weeks but that he cannot promise everything will be done by then. Walsh stated the City is aware of the current items that have been red tagged. Walsh moved, Cornick seconded, to direct Staff to bring this item back in two weeks in a closed session so the City Council can discuss the available information. Printup stated it feels like the Council has had this discussion before but that they have not had a specific laundry list of items to look at and make judgment on. Printup stated they are simply delaying it two more weeks to compile the laundry list but that he has a concern about continuing to kick the can down the road. Walsh stated he is in agreement with that. Walsh noted he asked for a listing back in December but that the Council does not have that tonight. Walsh stated he is specifically asking for a list of what is there and what has been done about it so the Council can then make a decision. Walsh stated either way there will have to be a vote. Cornick noted there is also a resident in attendance tonight who requested something be done about it. McMillan stated as a matter of procedure, Council Member Walsh’s motion should be withdrawn before the Council votes on the current motion. Walsh withdrew his first motion. VOTE: Ayes 2, Nays 2, Printup and McMillan Opposed, Levang Abstained. MOTION FAILED. Walsh moved, Printup seconded, to direct Staff to proceed directly to civil and/or criminal prosecution of the property owner located at 1386 Rest Point Road for code violations. VOTE: Ayes 2, Nays 2, McMillan and Printup Opposed, Levang Abstained. MOTION FAILED. ADJOURNMENT Levang moved, Printup seconded, to adjourn the Orono City Council meeting at 10:16 p.m. VOTE: Ayes 5, Nays 0. ATTEST ____________________________________ _____________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor REQUEST FOR COUNCIL ACTION DATE: January 25, 2016 ITEM NO: 3 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML Presentation Title City Administrator Item Description: Hennepin County Update from Commissioner Jan Callison Hennepin County Commissioner Jan Callison will attend the January 25th meeting to provide an update of Hennepin County activity. COUNCIL ACTION REQUESTED: No action required. REQUEST FOR COUNCIL ACTION DATE: January 25, 2016 ITEM NO: 4 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML Presentation Title City Administrator Item Description: Westonka Historical Society Pam Meyers, representing the Westonka Historical Society, has requested time to give a presentation on their programs and budget. Their goal is to gather artifacts, documents and reproductions to preserve and classify early historical records of the western Lake Minnetonka Region. Ms. Meyers has provided the attached information for your reference. COUNCIL ACTION REQUESTED: No action is required. 5341 Maywood Road, Mound MN 55364 P.O. Box 84 westonkahistoricalsociety.org 952-474-1601 MISSION STATEMENT The object of the society shall be the collection, preservation, and dissemination of knowledge about the history of the Westonka area and to relate it to the history of the State of Minnesota. SERVING CITIES OF Minnetrista, Mound, Spring Park, Orono, Minnetonka Beach BOARD OF DIRECTORS Jerry Babb, Vern Brandenburg, George Buehl, Sharon Corl, Andrea Dahl, Jeff Magnuson, Pam Myers, Nancy Oestreich, Mary Opheim, Ron Pauly, Debi Tharalson-Heitz, Mari-Lou Triebenbach, Liz Vandam JULY - DECEMBER 2015 BI-ANNUAL REPORT INCOME $ 43,885.24 EXPENSES 31,995.61 NET (PROFIT OR LOSS) $ 6,222.96 COLLECTIONS—Recent donations: *Autographed script of Andromeda, starring Kevin Sorbo, MWHS Class of 1977 * “Gear Grinders Car Club” 1950s car plate * History of Mound/Ace Hardware store owners, 1966-1983 ACTIVITIES Monthly Saturday history talks—October-May Tours: *The Gathering at Oak Knoll Lutheran Church, Hopkins, MN Events: *Concours d’Elegance, Excelsior, June *Evening with Kevin Sorbo fundraiser, August 3 *3rd Annual “House of Moy” dinner, September 26 *Upcoming: “An afternoon of Cocktails, Coffee, Dessert and a Duo,” at Burl Oaks, Vocalist Baibi Vegners, MWHS Class of 1978, and pianist Dan Wascoe, Feb. 21 VOLUNTEER HOURS—For 2015--3482 hours VISITORS--Museum visitors in 2015: 486 (200 from Westonka area, 230 from greater MN, 56 from other states and Europe) SERVICES TO THE COMMUNITY *3rd annual Scavenger Hunt, Grandview Middle School, 100 6th graders twice a year *Volunteer at Navarre Day *History displays at Trista Day, at Mound Farmers Market, in the Gillespie Center foyer and the Westonka Library *History talks at Lake Minnetonka Shores monthly November-May OVERALL GOAL To provide a continuous history of the Westonka area for those who follow after us. GOALS for 2016 *Bi-Annual report to our cities at City Council meetings *Continuing to add to our video history library, already over 70 *Continuing to seeking grant funding for projects *Virtual audio tours throughout museum using QR codes Westonka History Museum Westonka Historical Society 5341 Maywood Road P.O. Box 84 Mound MN 55364 Mound MN 55364 Open Saturdays 10-2 And by appointment westonkahistoricalsociety.org Donation requested $3 952-472-9800 2015-2016 History talks Saturdays, 11:00-noon at Lake Minnetonka Shores (Presbyterian Homes) 4515 Shoreline Drive, Spring Park in the Chapel/Community Room (right of the lobby) Oct 10 “A Little Local History,” Kathleen Marie, former reporter/producer for “Lake Country Currents” - videos from the early 1990s cable TV show Jan 9 “Indigenous inhabitants of our area of Hennepin County,” Dean Sather, Minnesota History Center, St. Paul Feb 13 “Product Design at Tonka Toys,” Ron Pauly - with a focus on his time there from Jan 1965 to Apr 1983 Mar 12 “Mathias S. Cook,” Mary McKenzie - Early settler, built hotel on bay which took his name, Cook’s Bay Apr 9 "Who Gets Grandma's Yellow Pie Plate?" Cathy Bailey – How to plan for the distribution of your non-titled property...your life treasures! May 14 “Boathouses of Lake Minnetonka,” Mary McKenzie, an introductory history of boathouses from the 1880s to today An afternoon of Cocktails, Coffee, Dessert and a Duo at Burl Oaks Golf Club February 21, 1-3 p.m. A vocalist and pianist will perform a broad variety of tunes from the Great American Song Book. Vocalist Baibi Vegners, MWHS ‘78, who performs with the Splatter Sisters and with the Loose Cannon rock band will be accompanied by pianist Dan Wascoe who, has played in venues as varied as a cruise ship, hotels, and the Minnesota governor's office to name just a few. As a duo since 2007, they have appeared at venues in Minnesota as well as Florida and New Mexico. $20 tickets for sale at the history museum, starting Jan. 2. A fundraiser for your local Westonka History Museum. Great Holiday gift!! Door prizes. Cash bar. 11.2015 REQUEST FOR COUNCIL ACTION DATE: January 25th, 2016 ITEM NO.: 5 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Tim Amundsen JML Public Works Department Title: Public Works Supervisor ______________________________________________________________________________ Item Description: Replacement of Truck #426 ______________________________________________________________________________ List of Exhibits A- Summary of State Bid Contract Pricing. 1. Purpose. The purpose of this request is to gain Council approval for the replacement of Truck #426 with a 2017 Western Star 4700SF with body and plow work to be done by Aspen Equipment. 2. Background. Truck #426 is a 1997 Ford L8000 that has been in service for nearly 20 years. The expected life of a snowplow dump truck is 12-15 years. It is used for various work related tasks which include snow removal, street maintenance, park maintenance, storm water repairs, water and sewer repairs and hauling. The truck has received several expensive repairs over the last several years. These repairs have resulted in costs in excess of $10,000. With consideration to the age and strain placed upon the truck it is no longer cost effective to continue to make expensive repairs. Public Works recommends replacing this truck with a newer model as planned for in the CIP. 3. Truck Chassis Analysis. The Public Works Department researched several different trucks which included Freightliner and Western Star. After careful consideration and operating the new 2016 Western Star (Truck #424) purchased last year on City streets it was determined that the 2017 Western Star 4700 is the most capable vehicle to provide outstanding service to the residents of the City of Orono. The most important factors are turning radius, visibility, maintenance, and quality. Western Star provided the best in all 4 categories. It has a shorter turning radius making it ideal for streets within the City of Orono. The visibility is exceptional from the cab allowing for the driver to navigate with greater ease; especially during plowing. Maintenance repairs are provided by Boyer in several metro locations whereas the other trucks must be driven a greater distance for similar repairs. Western Star also offers point to point wiring which makes for easier electrical repairs. The quality of the Western Star is exceptional and this includes the fully galvanized steel box with corrosion resistant coating. 4. Box and Blade Analysis. Public Works also worked with Aspen Equipment and Towmaster to determine the best setup for the bodywork which includes box, spreader, plow, underbody plow and the related controls and accessories. In addition to these we have determined that adding a wing plow would greatly enhance efficiency on our larger streets. By adding a wing plow the operator is able to accomplish increased snow clearing capabilities while making less passes. The new salt-sand spreader controls will allow for the driver to manage the amount of material they spread; using less to produce desired results. Public Works has worked with both companies in the past and both have done quality work. After receiving bids from each it was determined that Aspen Equipment offered the best cost and equipment for our application. 5. Recommendation. The Public Works Department recommends accepting the bid from Boyer truck for the amount of $88,632.00 to replace the 1997 Ford L8000 with a 2017 Western Star 4700SF. Public Works also recommends accepting the bid from Aspen Equipment for the amount of $100,397.00 to install the Box, Spreader, Plows, and all related controls and lighting. The total cost of the fully completed truck is $189,209.00 using state bid contract pricing. The 1997 Ford L8000 will be either traded or auctioned off for no less than $15,000 to help offset costs. 6. Funding. Funding will be provided from the Improvement Equipment Outlay Fund. COUNCIL ACTION REQUESTED: Approve replacement of Truck #426, a 1997 Ford L8000, with a 2017 Western Star 4700SF with body and plow work to be done by Aspen Equipment. Exhibit A. Summary of State Bid Contract Pricing Component Company / Model Cost Truck Chassis Western Star 4700SF $88,632 Freightliner $87,766 Box, Blades and Spreader Aspen $100,397 Towmaster $105,935 H:\ORNO\C13109535\1_Corres\C_To Others\Pay Request No 2.doc January 18, 2016 City of Orono Attn: Adam Edwards 2750 Kelley Parkway Orono, MN 55356 RE: Baldur Park Road Improvements City of Orono Dear Adam: Enclosed is Payment Request No. 2 from GMH Asphalt for work completed on the Baldur Park Road Improvements Project through January 18, 2016. This pay request represents a reduction in retainage for the project from 5% to 1%. We have reviewed the estimate, verified the quantities, and recommend payment in the amount of $5,075.41 . Please contact me if you have any questions or need additional information. Sincerely, BOLTON & MENK, INC. David P. Martini Principal Engineer H:\ORNO\C13109535\1_Corres\C_To Others\Pay Estimate 1 1-18-16.doc January 18, 2016 GMH Asphalt Corp. 9180 Laketown Road Chaska, MN 55318 Re: 2015 Baldur Park Road Improvements City of Orono Enclosed are 3 copies of Pay Request No. 2 for the 2015 Baldur Park Road Improvements Project in the amount of $5,075.41. Please review the quantities and amounts shown to be assured of complete satisfaction. If everything is in order, please sign on all three copies of the Pay Estimate and return them to the City of Orono as soon as possible. If you have any questions, please feel free to call. Sincerely, BOLTON & MENK, INC. David P. Martini, P.E. Principal Engineer DPM/dpm Enclosures cc: Adam Edwards, City of Orono 2 TOTAL AMOUNT BID PLUS APPROVED EXTRA WORK.........................................................................…………..$143,523.00 126,885.24$ -$ DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED.............................................................-$ TOTAL, COMPLETED WORK & STORED MATERIALS........................................................................……………-$ RETAINED PERCENTAGE ( 1%) .................................................................................................................1,268.85$ TOTAL AMOUNT OF OTHER DEDUCTIONS.....................................…………………………………..…………………………-$ NET AMOUNT DUE TO CONTRACTOR TO DATE................................................................................................125,616.39$ TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES .....................................................................................120,540.98$ 5,075.41$ Certificate for Partial Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period covered by this Estimate. Contractor: GMH ASPHALT 9180 LAKETOWN RD CHASKA, MN 55318 By Name Title Date CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 By , CONSULTANT CITY ENGINEER DAVID P. MARTINI, P.E. Date APPROVED FOR PAYMENT: Owner: CITY OF ORONO, MINNESOTA By Name Title Date CONTRACTOR'S PAY REQUEST NO. TOTAL, COMPLETED WORK TO DATE........................................................................................................………….. TOTAL, STORED MATERIALS TO DATE....................................................................................................…………… PAY CONTRACTOR AS ESTIMATE NO. 2 …………………………………………………………………………………………… BMI PROJECT NO. C13.109535 CITY OF ORONO BALDUR PARK ROAD IMPROVEMENTS CI T Y O F O R O N O , M I N N E S O T A BM I P R O J E C T N O . C 1 3 . 1 0 9 5 3 5 WO R K C O M P L E T E D T H R O U G H J A N U A R Y 1 8 , 2 0 1 6 OR I G I N A L UN I T IT E M PL A N OF UN I T BI D NO . QT Y . ME A S U R E PR I C E AM O U N T QU A N T I T Y AM O U N T QU A N T I T Y AM O U N T 1 MO B I L I Z A T I O N & T R A F F I C C O N T R O L 1 LU M P S U M $7 , 7 1 5 . 0 0 $7 , 7 1 5 . 0 0 1. 0 $7 , 7 1 5 . 0 0 1. 0 $7 , 7 1 5 . 0 0 2 RE M O V E D R A I N A G E P I P E 11 9 LI N F T $8 . 5 0 $1 , 0 1 1 . 5 0 11 9 . 0 $1 , 0 1 1 . 5 0 11 9 . 0 $1 , 0 1 1 . 5 0 3 RE M O V E D R A I N A G E S T R U C T U R E 1 EA C H $4 7 5 . 0 0 $4 7 5 . 0 0 1. 0 $4 7 5 . 0 0 1. 0 $475.00 4 RE M O V E C O N C R E T E C U R B & G U T T E R 12 LI N F T $1 0 . 0 0 $1 2 0 . 0 0 5 SA L V A G E C A S T I N G ( S T O R M ) 1 EA C H $2 5 0 . 0 0 $2 5 0 . 0 0 6 SA L V A G E C A S T I N G ( S A N I T A R Y ) 2 EA C H $3 0 0 . 0 0 $6 0 0 . 0 0 3. 0 $9 0 0 . 0 0 3. 0 $900.00 7 RE M O V E C A S T I N G ( S A N I T A R Y ) 5 EA C H $3 0 0 . 0 0 $1 , 5 0 0 . 0 0 4. 0 $1 , 2 0 0 . 0 0 4. 0 $1 , 2 0 0 . 0 0 8 SA W C U T P A V E M E N T ( F U L L D E P T H ) 70 0 LI N F T $2 . 5 0 $1 , 7 5 0 . 0 0 42 0 . 0 $1 , 0 5 0 . 0 0 42 0 . 0 $1 , 0 5 0 . 0 0 9 RE M O V E B I T U M I N O U S C U R B 5 LI N F T $1 0 . 0 0 $5 0 . 0 0 5. 0 $5 0 . 0 0 5. 0 $50.00 10 RE M O V E B I T U M I N O U S D R I V E W A Y P A V E M E N T 56 SQ Y D $7 . 0 0 $3 9 2 . 0 0 60 . 0 $4 2 0 . 0 0 60 . 0 $420.00 11 TR I M B U S H E S ( P E R R O O T M A S S ) 3 EA C H $1 0 0 . 0 0 $3 0 0 . 0 0 12 SA L V A G E S I G N T Y P E C 3 EA C H $8 0 . 0 0 $2 4 0 . 0 0 13 SA L V A G E F E N C E 20 LI N F T $1 5 . 0 0 $3 0 0 . 0 0 20 . 0 $3 0 0 . 0 0 20 . 0 $300.00 14 SA L V A G E M A I L B O X 17 EA C H $3 2 . 0 0 $5 4 4 . 0 0 2. 0 $6 4 . 0 0 2. 0 $64.00 15 RE C L A I M P A V E M E N T S T R U C T U R E ( P ) 2, 2 3 7 SQ Y D $6 . 0 0 $1 3 , 4 2 2 . 0 0 22 3 7 . 0 $1 3 , 4 2 2 . 0 0 22 3 7 . 0 $1 3 , 4 2 2 . 0 0 16 CO M M O N E X C A V A T I O N ( P ) 45 0 CU Y D $3 9 . 7 0 $1 7 , 8 6 5 . 0 0 45 0 . 0 $1 7 , 8 6 5 . 0 0 45 0 . 0 $1 7 , 8 6 5 . 0 0 17 SU B G R A D E E X C A V A T I O N ( E V ) 80 CY Y D $3 9 . 7 0 $3 , 1 7 6 . 0 0 18 SU B G R A D E E X C A V A T I O N R E P L A C E M E N T ( G R A N U L A R B O R R O W ) ( CV ) 80 CY Y D $1 1 . 8 0 $9 4 4 . 0 0 19 ST A B I L I Z I N G A G G R E G A T E , 3 " C L E A R 16 0 TO N $2 9 . 6 0 $4 , 7 3 6 . 0 0 20 SU B G R A D E P R E P A R A T I O N ( P ) 93 0 SQ Y D $4 . 0 0 $3 , 7 2 0 . 0 0 93 0 . 0 $3 , 7 2 0 . 0 0 93 0 . 0 $3 , 7 2 0 . 0 0 21 GE O T E X T I L E F A B R I C T Y P E V ( P ) 93 0 SQ Y D $2 . 5 0 $2 , 3 2 5 . 0 0 93 0 . 0 $2 , 3 2 5 . 0 0 93 0 . 0 $2 , 3 2 5 . 0 0 22 AG G R E G A T E B A S E C L A S S 5 - 1 0 0 % C R U S H E D , O R R E C L A I M ( CV ) 25 0 CY Y D $0 . 0 1 $2 . 5 0 23 TY P E S P 1 2 . 5 N O N - W E A R I N G C O U R S E M I X ( 2 , B ) 2 . 0 " T H I C K 29 0 TO N $8 2 . 2 0 $2 3 , 8 3 8 . 0 0 31 4 . 3 $2 5 , 8 3 8 . 7 5 31 4 . 3 $2 5 , 8 3 8 . 7 5 24 TY P E S P 9 . 5 W E A R I N G C O U R S E M I X ( 2 , B ) 1 . 5 " T H I C K 2, 2 6 0 SQ Y D $8 . 2 5 $1 8 , 6 4 5 . 0 0 22 6 0 . 0 $1 8 , 6 4 5 . 0 0 22 6 0 . 0 $1 8 , 6 4 5 . 0 0 25 TY P E L V 4 W E A R C O U R S E M I X ( B ) 3 . 0 " D R I V E W A Y ( W / 6 " A GG . B A S E C L . 5 ) 50 0 SQ F T $3 . 5 0 $1 , 7 5 0 . 0 0 52 1 . 0 $1 , 8 2 3 . 5 0 52 1 . 0 $1 , 8 2 3 . 5 0 26 AG G R E G A T E S U R F A C I N G C L A S S 5 ( D R I V E W A Y ) ( 1 0 0 % C R U S H E D) ( C V ) 10 CY Y D $5 0 . 0 0 $5 0 0 . 0 0 11 . 5 $5 7 5 . 0 0 11 . 5 $575.00 27 BI T U M I N O U S C U R B 5 LI N F T $2 0 . 0 0 $1 0 0 . 0 0 5. 0 $1 0 0 . 0 0 5. 0 $100.00 28 CO N C R E T E C U R B & G U T T E R D E S I G N B 6 1 8 12 LI N F T $2 1 2 . 0 0 $2 , 5 4 4 . 0 0 29 LA N D S C A P N G A L L O W A N C E 1 AL L O W A N C E $3 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 1. 0 0 $1 , 7 1 0 . 6 9 1. 0 0 $1 , 7 1 0 . 6 9 30 RE I N S T A L L F E N C E 20 LI N F T $2 5 . 0 0 $5 0 0 . 0 0 20 . 0 $5 0 0 . 0 0 20 . 0 $500.00 31 IN S T A L L & M A I N T A I N T E M P O R A R Y M A I L B O X B A N K 1 EA C H $4 5 0 . 0 0 $4 5 0 . 0 0 1. 0 $4 5 0 . 0 0 1. 0 $450.00 32 RE I N S T A L L M A I L B O X 17 EA C H $4 8 . 0 0 $8 1 6 . 0 0 2. 0 $9 6 . 0 0 2. 0 $96.00 33 RE I N S T A L L S I G N T Y P E C 3 EA C H $1 6 0 . 0 0 $4 8 0 . 0 0 34 CO N S T R U C T D R A I N A G E S T R U C T U R E - D E S I G N H 3 LI N F T $8 4 5 . 0 0 $2 , 5 3 5 . 0 0 3. 0 $2 , 5 3 5 . 0 0 3. 0 $2 , 5 3 5 . 0 0 35 12 " R C P I P E S E W E R D E S I G N 3 0 0 6 C L A S S V 10 4 LI N F T $4 9 . 2 5 $5 , 1 2 2 . 0 0 10 4 . 0 $5 , 1 2 2 . 0 0 10 4 . 0 $5 , 1 2 2 . 0 0 36 12 " R C A P R O N W I T H T R A S H G U A R D 2 EA C H $1 , 2 1 5 . 0 0 $2 , 4 3 0 . 0 0 2. 0 $2 , 4 3 0 . 0 0 2. 0 $2 , 4 3 0 . 0 0 37 RA N D O M R I P R A P C L A S S I I I 10 CY Y D $1 0 6 . 0 0 $1 , 0 6 0 . 0 0 10 . 0 $1 , 0 6 0 . 0 0 10 . 0 $1 , 0 6 0 . 0 0 38 CO N N E C T T O E X I S T I N G S T O R M P I P E 1 EA C H $4 7 5 . 0 0 $4 7 5 . 0 0 1. 0 $4 7 5 . 0 0 1. 0 $475.00 39 AD J U S T F R A M E & R I N G C A S T I N G ( S T O R M - S A L V A G E D ) 1 EA C H $3 5 0 . 0 0 $3 5 0 . 0 0 40 AD J U S T F R A M E & R I N G C A S T I N G ( S A N I T A R Y - S A L V A G E D ) 2 EA C H $5 0 0 . 0 0 $1 , 0 0 0 . 0 0 3. 0 $1 , 5 0 0 . 0 0 3. 0 $1 , 5 0 0 . 0 0 41 CA S T I N G A S S E M B L Y ( S T O R M ) 2 EA C H $7 5 0 . 0 0 $1 , 5 0 0 . 0 0 2. 0 $1 , 5 0 0 . 0 0 2. 0 $1 , 5 0 0 . 0 0 42 CA S T I N G A S S E M B L Y ( S A N I T A R Y ) 5 EA C H $1 , 8 1 5 . 0 0 $9 , 0 7 5 . 0 0 43 EX T E R N A L C H I M N E Y S E A L 7 EA C H $2 0 0 . 0 0 $1 , 4 0 0 . 0 0 4. 0 $8 0 0 . 0 0 4. 0 $800.00 44 CO M M O N T O P S O I L B O R R O W 40 CY Y D $3 5 . 0 0 $1 , 4 0 0 . 0 0 16 . 0 0 $5 6 0 . 0 0 16 . 0 0 $560.00 45 HY D R O M U L C H ( W I T H 2 5 - 1 5 1 S E E D M I X ) 35 0 SQ Y D $1 . 6 0 $5 6 0 . 0 0 32 8 . 0 $5 2 4 . 8 0 32 8 . 0 $524.80 46 SI L T F E N C E , T Y P E M S 70 0 LI N F T $2 . 4 0 $1 , 6 8 0 . 0 0 75 0 . 0 $1 , 8 0 0 . 0 0 75 0 . 0 $1 , 8 0 0 . 0 0 47 ST O R M D R A I N I N L E T P R O T E C T I O N 7 EA C H $1 2 5 . 0 0 $8 7 5 . 0 0 5. 0 $6 2 5 . 0 0 5. 0 $625.00 EX T R A W O R K 1 GA S K E T E D S A N I T A R Y S E W E R C A S T I N G S 4 EA C H $3 2 5 . 0 0 $1 , 3 0 0 . 0 0 4. 0 $1 , 3 0 0 . 0 0 4. 0 $1 , 3 0 0 . 0 0 2 10 " C M P / C O N N E C T T O E X I S T I N G 24 LI N F T $5 8 . 0 0 $1 , 3 9 2 . 0 0 24 . 0 0 $1 , 3 9 2 . 0 0 24 . 0 0 $1 , 3 9 2 . 0 0 3 MH C O N E S E C T I O N 1 EA C H $5 , 0 0 5 . 0 0 $5 , 0 0 5 . 0 0 1. 0 $5 , 0 0 5 . 0 0 1. 0 $5 , 0 0 5 . 0 0 $1 4 3 , 5 2 3 . 0 0 $ 1 2 6 , 8 8 5 . 2 4 $ 1 2 6 , 8 8 5 . 2 4 PA R T I A L P A Y E S T I M A T E N O . 2 TO T A L B A S E B I D : BA L D U R P A R K R O A D I M P R O V E M E N T S TO T A L C O M P L E T E D PR E V I O U S TO D A T E PA Y A P P L I C A T I O N S H: \ O R N O \ C 1 3 1 0 9 5 3 5 \ 7 _ C o n s t r u c t i o n \ E _ P a y A p p l i c a t i o n s \P a y R e q u e s t N o 2 . x l s REQUEST FOR COUNCIL ACTION DATE: January 25th, 2016 ITEM NO.: 6 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Tim Amundsen JML Public Works Department Title: Public Works Supervisor ______________________________________________________________________________ Item Description: Replacement of Street Sweeper #460 ______________________________________________________________________________ List of Exhibits A- Summary of State Bid Contract Pricing. 1. Purpose. The purpose of this request is to gain Council approval for the replacement of Street Sweeper #460 with a 2016 Elgin Waterless Pelican from MacQueen Equipment using State Bid Contract Pricing. 2. Background. Sweeper #460 is a 2005 Elgin Broom Bear Sweeper with a Freightliner chassis that has been in service for 11 years. It is used for street sweeping throughout the year (confined only to warm weather months). Typically, the Public Works Department conducts a full sweeping of the City every spring and fall season. Public Works also utilizes the machine to spot sweep, clean up varying debris, and cleanup following projects or asphalt repairs. The sweeper is crucial in meeting MS4 permitting standards. In the past 2 years the Sweeper has had major repairs. These repairs have resulted in costs in excess of $10,000. Public Works recommends replacing this sweeper with a newer and differing model as planned for in the CIP. 3. Sweeper Analysis. The Public Works Department researched several different sweeper models and determined that the Elgin Pelican Waterless Sweeper is the best suited and most capable sweeper to provide excellent service to the City of Orono. The Pelican Waterless is a three wheel sweeper that utilizes water free dust control which is environmentally friendly. The advantages to the Pelican Waterless is the conservation of water, ability to pick up fine particulate matter, and ability to sweep year round. The Pelican Waterless utilizes a dust control fan and maintenance-free filter system that eliminates the use of water for dust control; saving time for by not needing to refill the water tank several times daily and conserving water. The Waterless Pelican also removes much finer particulate matter. Considering most phosphorous is contained to the fine particulate matter, the Waterless Pelican allows for the City to achieve much higher phosphorous removal levels for our MS4 permit. This allows the City to be in the forefront of preserving the water quality of Lake Minnetonka and other bodies of water within the City. Lastly, because the sweeper does not use water for dust control, it allows for year round sweeping. This will allow the Public Works Department to sweep in winter months when excess sand can be removed before being detrimental to the Storm Water System. Overall, the Waterless Pelican from Elgin allows the City of Orono to be at the forefront of environmental conservation. 4. Recommendation. The Public Works Department recommends accepting the state bid from MacQueen Equipment for $220,870.00 for the purchase of a 2016 Elgin Waterless Street Sweeper; which includes the trade in value of $25,000.00 for the 2005 Elgin Broom Bear. 5. Funding. Funding will be provided from the Improvement Equipment Outlay Fund. COUNCIL ACTION REQUESTED: Approve replacement of Sweeper #460, a 2005 Elgin Broom Bear, with a 2016 Elgin Pelican Waterless Street Sweeper from MacQueen Equipment using state bid contract pricing. Exhibit A. Summary of State Bid Contract Pricing Model Cost Elgin Broom Bear $241,970.50 Elgin Eagle-Waterless $281,480.00 Elgin Pelican-Waterless $220,870.00 REQUEST FOR COUNCIL ACTION DATE: January 25, 2015 ITEM NO: 7 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ______________________________________________________________________________ Item Description: Baldur Park Road Rehabilitation – Pay Request No. 2 ______________________________________________________________________________ List of Exhibits A- Recommendation Letter from Bolton & Menk B- Contractor’s Pay Request No. 2 1. Purpose. Gain Council authorization for Pay Request #2 for the Baldur Park Road Rehabilitation. 2. Background. On July 27th, 2015 the City awarded the contract for the road rehabilitation project to GMH. 3. Cost. Total Cost for the project is $ 182,123 broken down as listed below: Who Work Contract Cost Cost To Date Bolton &Menk Design and Bid Engineering $ 23,850 $ 23,850 GMH Baldur Park Road Construction $ 143,523 $ 126,885 Bolton &Menk Construction Oversight $ 14,750 $ 14,750 GeoTechnical Engineering $ 3,300 $ 3,300 TOTAL $ 182,123 $ 168,785 4. Funding. This project is funded as listed below: Funding Source Amount FEMA $ 59,223 General Fund $ 98,028 Storm Water Fund $ 14,597 Sanitary sewer Fund $ 13,575 TOTAL $ 182,123 5. Status. GMH has completed approximately 98% of the work and has requested payment of $5,075.41. (Exhibit B). This represents a reduction in the retention from 5% to 1%. Bolton and Menk has reviewed the payment request and confirmed that the work has been completed to standard (Exhibit A). COUNCIL ACTION REQUESTED: Motion to approve Pay Request No. 2 to GMH in the amount of $5,075.41 for the Baldur Park Road Rehabilitation project. ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: January 25, 2016 Item No: 8 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Title: Police Chief ______________________________________________________________________________ Item Description: Request to Hire Full-Time Police Officer ______________________________________________________________________________ DISCUSSION: An opening exists for a full-time police officer within the Orono Police Department. This opening occurred when Phillip Spanjers was hired by the Edina Police Department in October 2015. At present, Kyle Kirschner has successfully completed a Background Investigation including a Psychological, Medical and Physical Agility Examinations. Kirschner completed the MN Peace Officer licensing test on January 21st. It is recommended that Kyle Kirschner be hired for the open position of Full-Time Police Officer. Kyle Kirschner was hired as a Community Service Officer with the Orono Police Department on March 18, 2013. Kyle has been an excellent employee for the City of Orono and performs his duties as a Community Service Officer very well. Kyle has served our community and has received several thank you letters because of his high level of customer service. Kyle has recently completed his Associates of Applied Science Degree from Rasmussen College and is very excited to become a police officer and continue serving the community. COUNCIL ACTION REQUESTED: Consider a motion to hire Kyle Kirschner as a full-time police officers with a start date of February 16, 2016 at a pay rate of $25.35 (start pay level) and to enroll him in the Public Employees Retirement Association (PERA) Police and Fire Plan. ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: January 15, 2016 Item No: 9 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Title: Police Chief ______________________________________________________________________________ Item Description: Hiring of Full-Time Community Service Officer (CSO) ______________________________________________________________________________ DISCUSSION: The Orono Police Department currently has an opening for the position of full-time Community Service Officer (CSO). This opening occurred when our current CSO Kyle Kirschner was promoted to Full-Time Police Officer. A hiring process was conducted; the process included an application process and several interviews. The field of applicants was narrowed and the top applicant was determined. A background investigation was conducted and completed. It is recommended that Mike Wocken be hired for the open position of Community Service Officer. Mike Wocken has nearly 11 years of experience as a Community Service Officer. Wocken worked as a Community Service Officer with the City of Mound for more than 9 years and for the City of Minnetrista for more than a year. Wocken is currently working for the Elk River School District as a Parking monitor. Wocken also has 12 years of experience as a correctional officer at Minnesota Correctional Facility in Lino Lakes and St. Cloud. Wocken is detail orientated, hardworking and has great communication skills. COUNCIL ACTION REQUESTED: Consider a motion to approve hiring of Mike Wocken to the position of Full-Time Community Service Officer effective February 8, 2016. Starting wage to be $15.40 per hour (Grade 1- start pay level). Date Application Received: 10/12/15 Date Application Considered as Complete: 10/12/15 60-Day Review Period Expires: 12/11/15 Notification of 60-Day Extension 12/1/15 Expires: 2/9/16 REQUEST FOR COUNCIL ACTION Date: January 19, 2016 Item No.: 10 Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Planning Title: Senior Planner Item Description: #15-3791, Josephine Carpenter, 480 Russell Avenue - Comprehensive Plan Amendment - MUSA Boundary - Resolution to Adopt Amendment Zoning District: RR-1B, One Family Rural Residential, 2 acres/200’ Lot Area: 78,548 s.f. (1.80 acres) Lot Width: 160’ + (variable) List of Exhibits A – Resolution – Final Adoption B - Map 4C-2 C - Met Council Approval Letter dated 1/8/16 Metropolitan Council has completed its review of the 480 Russell Avenue MUSA amendment and in a letter dated January 8, 2016 formally approved the amendment to include this single property in the MUSA. The amendment adds Part LII (Part 52) – 480 Russell Avenue to the 2008-2030 Orono MUSA. Comp Plan Map 4C-2 is attached indicating the location of the property - the MUSA map will be updated accordingly. Staff Recommendation Staff recommends that the City Council adopt the attached Resolution Approving Amendment #3 of the 2008-2030 City of Orono Community Management Plan. Date Application Received: 10/21/15 Date Application Considered as Complete: 10/30/15 120-Day Review Period Expires: 02/27/16 REQUEST FOR COUNCIL ACTION Date: 21 January 2016 Item No.: 11 Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: #15-3795, Southview Design o/b/o Robert & Beth Schnell, 1130 Old Crystal Bay Rd S , Variances Application Summary: The original request for average lakeshore setback, lake setback, wetland setback, and 75-foot hardcover variances was first reviewed by the Planning Commission in November where it was tabled to allow the applicant to make some changes/reductions. In response to the feedback given, the applicant modified the proposal and in turn the requested variances have changed slightly. The applicant submitted a revised plan which results in a pool patio design following the contour of the 75- foot setback line. A portion of the proposed stair and wall which access grade on the lake side as well as a stepper walkway are still proposed within the 75-foot area. A corner of the pool encroaches as close as 6 feet to the bottom stair and pergola overhang of the adjacent dining deck; a variance would be needed to allow this configuration. (Note: the January 12th staff memo to the Planning Commission incorrectly reported the separation between the pool and the deck and pergola as 4-feet. The actual separation is 6 feet although it still requires a variance.) The revised plan results in the need for the following variances: 1. An average lakeshore setback variance; 2. A lake setback variance to allow structure within the 150-foot setback of French Lake; 3. A 75-foot zone hardcover variance to permit stepping stones as shown; and 4. A structure-to-structure setback variance to allow the pool to encroach as close as 6 feet to the pergola and dining deck. Planning Commission Recommendation On January 19, 2016, the Planning Commission continued the November public hearing and reviewed the revised plans. The Commission voted 5 in favor and 1 against on a motion to approve the revised plan as submitted. The dissenting commissioner was opposed to the allowance of stepping stones within the 75-foot zone to connect the stairs. Planning Staff Recommendation Staff recommends the approval of the variances with the exception of the allowance of the stepping stone pavers within the 75-foot setback. The applicant should be required to provide an updated survey and hardcover calculations which reflect the approved plan prior to adoption of a resolution on this application. COUNCIL ACTION REQUESTED Council should consider directing staff to draft a resolution reflecting your decision. List of Exhibits: Exhibit A. Proposed Plans & Elevations Exhibit B. Proposed Survey (reflects previously proposed pool layout) Exhibit C. PC Staff Report & Exhibits Exhibit D. Draft PC Minutes REQUEST FOR COUNCIL ACTION Date: January 21, 2016 Item No.: 12 Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Planning Title: Senior Planner Item Description: #15-3770/16-3797, Mulheran et al, 460 Orchard Park Road – Plat of Orchard Farms – Amend Development Security List of Exhibits: Exhibit A. Amended Development Agreement Excerpt Council approved the final plat and Development Contract for Orchard Farms via Resolution No. 6568 on December 14. The Development Contract included an estimated Letter of Credit (LOC) amount required of $189,994.50. Since then the applicants have obtained actual bids for the required improvements, which are considerably lower than the initial estimates. The City Consulting Engineer has reviewed the bids and has recommended that the required LOC amount be lowered to $103,458.75. COUNCIL ACTION REQUESTED Motion to authorize amendment of the Orchard Farms Development Contract by reducing the required Letter of Credit amount to $103,458.75. REQUEST FOR COUNCIL ACTION DATE: January 25, 2016 ITEM NO: 13 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson - RJO JML City Administrator’s Report Title Finance Director ______________________________________________________________________________ Item Description: 2015 General Fund Budget Information Attachments: 1) Revenue Summary 2) Expenditure Summary 3) Revenue Detail 4) Expenditure Detail 5) Investment Listing The 4th quarter General Fund summaries are included with this memo. The summaries represent revenues and expenditures incurred through December 31st. Because we are still receiving and processing some transactions from 2015, the amounts should be considered preliminary. It is not anticipated that the amounts included in this report will change significantly prior to the closing of the year. Current projections have revenues 104.43% of budget and expenditures at 95.4% of budget. In net dollars, revenues are projected to exceed expenditures by $684,817. General Fund Revenues Attached with this memo are both the General fund revenue summary by category, and the revenue line item detail. Property taxes represent 50.6% of the total revenues and are the single most important revenue source. Property tax collections are currently at 98.9%. The final tax payment for 2015 will be received this week; property taxes are estimated to be at 99.75% of budget. Licenses and Permits finished the year at 129.47% of budget. The Building Permit line item came in at $416,173 (122.4% of budget) which is $120,130 (41%) higher than in 2014. Other Governmental Revenues finished the year at 118.3% of budget; a major portion of the overage is the result higher than anticipated Police State Aid. Charges for Service were at 105%. The primary reason for this are the construction related revenue lines (including pass thru charges) which were all over 100% of budget. These four revenue categories represent 95.6% of the revenue budget. Other minor categories that were over 100% of budget are other Miscellaneous (146.0%) and Golf Course (156.8%) of budget. Fine revenue only reached 64% of budget. One reason for this was the lack of a distribution from the drug task force in 2015. This line item has been removed from future budgets. Investment interest will be over budget for the year. In real dollars, the City’s investments earned a total of $173,123.41 in 2015. This compares to an amount of $154,795.97 in 2014. Interest earnings are allocated to each fund based on monthly fund balances. The amount allocated will be adjusted to reflect the market value of investments on 12/31/2015. A listing of investments at year end is included for your review. Expenditures The overall General Fund expenditure amounts are currently at 95.4% of budget. This figure is based on actual expenditures to date, with an estimated amount added for expenditures that have not yet been processed. Three departments are over their expenditure budgets and will require budget adjustments. At 147.94% of budget, the Special services department was significantly over budget. However, this department is used to account for expenditures that are largely passed through to the parties that received the service. The offsetting revenue lines for Police Special Services and Engineering & Legal fees cover the expenditures. The Golf Course is over budget by $10,160 (106.87%). The overage in Golf Course revenues ($68,186) offsets the entire overage. The Assessing department is over budget by $6,074 at 103.8% of budget. This is the result of a higher than anticipated level of new construction which incurs additional one time charges from the County. All other departments were either at or below budgeted amounts. Budget adjustments for the departments that are over budget will be prepared for the Council’s approval at the February 8th meeting. The overall expenditure budget will not be increased; the increases to the individual department budgets will be offset by budget reductions to other departmental budgets. COUNCIL ACTION REQUESTED: No action required. Attachment 1 - Revenue Summary Adjusted Source December 31 Adjust December 31 Budget Balance Percent Taxes 3,971,608 35,000 4,006,608 4,016,500 9,892 99.75% Licenses & Permits 538,528 - 538,528 415,950 (122,578) 129.47% Other Governmental 257,003 - 257,003 217,220 (39,783) 118.31% Charges for Service 2,747,199 - 2,747,199 2,596,800 (150,399) 105.79% Fines 85,073 8,000 93,073 145,500 52,427 63.97% Miscellaneous 1,460 - 1,460 1,000 (460) 146.00% Golf Course 188,186 - 188,186 120,000 (68,186) 156.82% Interest - 55,000 55,000 35,000 (20,000) 157.14% Other Sources & Transfers 28,836 - 28,836 31,900 3,064 90.39% 7,817,893 7,915,893 7,579,870 (336,023) 104.43% City of Orono Revenue Summary with Comparison to Budget For the 12 Months Ending December 31, 2015 Attachment 2 - Expenditure Summary 2015 Budget Y-T-D Dec 31,2015 Adjustments Y-T-D 12/31/2015 Balance Percent Mayor & Council 91,700 98,966 (7,520) 91,446 254 99.72% Administration 280,560 261,333 8,765 270,098 10,462 96.27% Elections 2,400 316 1,500 1,816 584 75.68% Assessing 160,000 84,917 81,157 166,074 (6,074) 103.80% Finance 318,620 298,053 1,585 299,638 18,982 94.04% Law/Legal Services 97,500 99,181 (2,100) 97,081 419 99.57% Central Services 239,050 230,146 7,665 237,811 1,239 99.48% Human Services 12,400 11,997 - 11,997 403 96.75% Police 3,971,675 3,624,333 92,250 3,716,583 255,092 93.58% Fire Protection Services 387,000 383,856 - 383,856 3,144 99.19% Building & Zoning 686,500 653,100 17,831 670,931 15,569 97.73% Engineering 25,000 16,815 - 16,815 8,185 67.26% Street Maintenance 554,440 485,448 585 486,033 68,407 87.66% Parks 105,100 111,235 (6,450) 104,785 315 99.70% Golf Course 147,995 158,715 (560) 158,155 (10,160) 106.87% Special Services 69,930 103,456 - 103,456 (33,526) 147.94% Special Projects-Contingencies 40,000 21,900 2,600 24,500 15,500 61.25% Transfers to Other Funds 390,000 679,000 (289,000) 390,000 - 100.00% Total General Fund Expenditures 7,579,870 7,322,767 (91,692) 7,231,076 348,794 95.40% City of Orono 2015 General Fund Summary CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2015 GENERAL FUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/21/2016 12:47PM PAGE: 1 TAXES 101-31010 CURRENT AD VALOREM TAXES 3,915,329.11 3,915,329.11 4,016,500.00 101,170.89 97.5 101-31020 DELINQUENT AD VALOREM TAXES 7,540.17 7,540.17 .00 ( 7,540.17).0 101-31040 FISCAL DISPARITIES 32,648.81 32,648.81 .00 ( 32,648.81).0 101-31050 PERSONAL PROPERTY TAX 15,874.46 15,874.46 .00 ( 15,874.46).0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST-TAXES 215.47 215.47 .00 ( 215.47).0 TOTAL TAXES 3,971,608.02 3,971,608.02 4,016,500.00 44,891.98 98.9 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0 101-32110 BEER & LIQUOR LICENSES 4,550.00 4,550.00 7,000.00 2,450.00 65.0 101-32120 CIGARETTE LICENSES 1,000.00 1,000.00 750.00 ( 250.00)133.3 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,140.00 1,140.00 1,200.00 60.00 95.0 101-32180 OTHER BUSINESS LICENSE/PERMIT 5,892.00 5,892.00 5,500.00 ( 392.00)107.1 101-32240 DOG LICENSES 2,183.00 2,183.00 5,000.00 2,817.00 43.7 101-32510 BUILDING PERMITS 416,173.07 416,173.07 340,000.00 ( 76,173.07)122.4 101-32520 ZONING PERMIT 2,718.39 2,718.39 1,500.00 ( 1,218.39)181.2 101-32530 MECHANICAL/SEPTIC/OTHER 72,856.76 72,856.76 35,000.00 ( 37,856.76)208.2 101-32590 PLUMBING PERMIT 32,014.57 32,014.57 20,000.00 ( 12,014.57)160.1 TOTAL LICENSES & PERMITS 538,527.79 538,527.79 415,950.00 ( 122,577.79)129.5 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT-OTHER .00 .00 .00 .00 .0 101-33410 HACA AID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT 473.61 473.61 .00 ( 473.61).0 101-33420 POLICE STATE AID 211,353.57 211,353.57 190,000.00 ( 21,353.57)111.2 101-33430 POLICE TRAINING REIMBURSEMENT 9,662.21 9,662.21 10,000.00 337.79 96.6 101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID 7,219.00 7,219.00 7,220.00 1.00 100.0 101-33490 STATE GRANT-OTHER 23,304.70 23,304.70 10,000.00 ( 13,304.70)233.1 101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS 2,500.00 2,500.00 .00 ( 2,500.00).0 101-33890 GRANTS/AIDS FROM OTHER GOVTS 2,490.19 2,490.19 .00 ( 2,490.19).0 TOTAL OTHER GOVERNMENTS 257,003.28 257,003.28 217,220.00 ( 39,783.28)118.3 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2015 GENERAL FUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/21/2016 12:47PM PAGE: 2 CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 81,600.00 81,600.00 80,000.00 ( 1,600.00)102.0 101-34210 GENERAL TAXABLE SALES/SERVICE 1,300.32 1,300.32 1,000.00 ( 300.32)130.0 101-34220 ASSESSMENTS SEARCHES 700.00 700.00 150.00 ( 550.00)466.7 101-34230 FILING FEES-ELECTIONS/PLATS 6,985.00 6,985.00 1,300.00 ( 5,685.00)537.3 101-34410 PLAN CHECK/SITE EXAM FEES 221,993.16 221,993.16 150,000.00 ( 71,993.16)148.0 101-34420 COND USE-VARIANCE-DEV FEES 49,282.00 49,282.00 30,000.00 ( 19,282.00)164.3 101-34430 ENGINEERING & LEGAL FEES 59,349.41 59,349.41 35,000.00 ( 24,349.41)169.6 101-34440 BLDG PERMITS-MAIL IN FEES 867.00 867.00 700.00 ( 167.00)123.9 101-34450 ON-SITE SEPTIC PROGRAM FEES 44,640.00 44,640.00 44,500.00 ( 140.00)100.3 101-34460 COOP AGREEMENT-INSPECTION 27,862.15 27,862.15 20,000.00 ( 7,862.15)139.3 101-34610 COOP AGREEMENT-POLICE 2,149,555.29 2,149,555.29 2,149,850.00 294.71 100.0 101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 93,641.25 93,641.25 75,000.00 ( 18,641.25)124.9 101-34640 FALSE ALARM FEES 4,750.00 4,750.00 4,000.00 ( 750.00)118.8 101-34650 POLICE REPORTS 956.45 956.45 800.00 ( 156.45)119.6 101-34670 POLICE RESERVE RECEIPTS 1,600.00 1,600.00 500.00 ( 1,100.00)320.0 101-34680 EXPLORERS PROGRAM 1,150.00 1,150.00 .00 ( 1,150.00).0 101-34810 COOP AGREEMENT-PUBLIC WORKS 933.39 933.39 4,000.00 3,066.61 23.3 101-34815 INTERDEPARTMENTAL SERVICES-PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 TOTAL CHARGES FOR SERVICES 2,747,165.42 2,747,165.42 2,596,800.00 ( 150,365.42)105.8 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 8,351.95 8,351.95 .00 ( 8,351.95).0 101-35400 COURT FINES 76,420.82 76,420.82 115,000.00 38,579.18 66.5 101-35410 DRUG TASK FORCE .00 .00 30,000.00 30,000.00 .0 101-35420 DOG IMPOUND FEES 300.00 300.00 500.00 200.00 60.0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 85,072.77 85,072.77 145,500.00 60,427.23 58.5 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2015 GENERAL FUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/21/2016 12:47PM PAGE: 3 MISCELLANEOUS 101-37699 UTILITY PENALTIES 1,460.00 1,460.00 1,000.00 ( 460.00)146.0 101-37910 GREEN FEES 101,586.50 101,586.50 80,000.00 ( 21,586.50)127.0 101-37920 RENTAL-GOLF CARTS & CLUB 43,263.25 43,263.25 31,000.00 ( 12,263.25)139.6 101-37930 BEER SALES 9,102.75 9,102.75 3,000.00 ( 6,102.75)303.4 101-37935 POP SALES 4,497.05 4,497.05 4,000.00 ( 497.05)112.4 101-37940 CONCESSIONS-TAXABLE 3,219.90 3,219.90 2,000.00 ( 1,219.90)161.0 101-37950 CONCESSIONS-NONTAXABLE ( 39.00)( 39.00).00 39.00 .0 101-37960 GOLF BALL SALES 2,149.75 2,149.75 .00 ( 2,149.75).0 101-37970 PRO SHOP-TAXABLE 657.75 657.75 .00 ( 657.75).0 101-37980 PRO SHOP-NONTAXABLE 949.50 949.50 .00 ( 949.50).0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 22,894.45 22,894.45 .00 ( 22,894.45).0 101-37999 CASH OVER/SHORT ( 155.28)( 155.28).00 155.28 .0 TOTAL MISCELLANEOUS 189,586.62 189,586.62 121,000.00 ( 68,586.62)156.7 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 35,000.00 35,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST-NOW ACCOUNT 587.84 587.84 500.00 ( 87.84)117.6 101-39610 MISCELLANEOUS REVENUE 3,516.43 3,516.43 6,000.00 2,483.57 58.6 101-39620 RENT INCOME 4,950.00 4,950.00 5,400.00 450.00 91.7 101-39630 CONTRIBUTIONS & DONATIONS 628.00 628.00 .00 ( 628.00).0 101-39640 REFUNDS & REIMBURSEMENTS 1,543.71 1,543.71 .00 ( 1,543.71).0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT 17,609.68 17,609.68 20,000.00 2,390.32 88.1 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 28,835.66 28,835.66 66,900.00 38,064.34 43.1 TOTAL FUND REVENUE 7,817,799.56 7,817,799.56 7,579,870.00 ( 237,929.56)103.1 NET REVENUE OVER EXPENDITURES 7,817,799.56 7,817,799.56 7,579,870.00 ( 237,929.56)103.1 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41110-101 101 Full-Time Employees Regular 18,200 18,200 0 18,200 (0)100.00% 101-41110-122 122 FICA 1,390 1,392 0 1,392 (2)100.16% 101-41110-151 151 Worker's Comp Insurance Prem 0 90 0 90 (90)N/A Total Personal Services 19,590 19,682 0 19,682 (92)100.47% 101-41110-433 433 Memberships 70,810 77,907 (7,520)70,387 423 99.40% 101-41110-437 437 Training & Development 500 540 0 540 (40)108.00% 101-41110-439 439 Meeting Expenses 800 836 0 836 (36)104.53% 101-41110-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 72,110 79,283 (7,520)71,763 347 99.52% 91,700 98,966 (7,520)91,446 254 99.72% Other Expenses Personal Services City of Orono 2015 Line Item Budget Mayor & Council City Council Total Page 1 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41300-101 101 Full-Time Employees Regular 192,950 182,976 7,200 190,176 2,774 98.56% 101-41300-102 102 Full-Time Employees Overtime 1,300 0 0 0 1,300 0.00% 101-41300-103 103 Part-Time Employees 0 0 0 0 0 N/A 101-41300-104 104 Temporary Employees Regular 450 7,653 0 7,653 (7,203)1700.56% 101-41300-121 121 PERA 14,570 13,003 525 13,528 1,042 92.85% 101-41300-122 122 FICA 14,900 13,534 525 14,059 841 94.36% 101-41300-135 135 City Benefit Contribution 35,940 24,960 0 24,960 10,980 69.45% 101-41300-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-41300-151 151 Worker's Comp Insurance Prem 1,150 1,150 0 1,150 0 100.00% Total Personal Services 261,260 243,276 8,250 251,526 9,734 96.27% 101-41300-208 208 Books & Periodicals 300 286 0 286 14 95.33% Total Supplies & Maintenance 300 286 0 286 14 95.33% 101-41300-319 319 Professional Services 6,000 5,485 0 5,485 515 91.42% Total Professional Serivces 6,000 5,485 0 5,485 515 91.42% 2015 Line Item Budget City of Orono Professional Services Supplies & Maintenance Personal Services Administration Page 2 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41300-331 331 Travel Expenses 5,000 4,623 0 4,623 377 92.45% 101-41300-340 340 General Advertising 0 0 0 0 0 N/A 101-41300-433 433 Memberships 1,500 1,396 0 1,396 104 93.07% 101-41300-437 437 Training & Development 3,500 2,162 0 2,162 1,338 61.76% 101-41300-439 439 Meeting Expenses 500 1,246 0 1,246 (746)249.24% 101-41300-489 489 Other Miscellaneous Charges 2,500 2,860 515 3,375 (875)134.99% Total Other Expenses 13,000 12,286 515 12,801 199 98.47% 280,560 261,333 8,765 270,098 10,462 96.27% City of Orono 2015 Line Item Budget Administration cont. Other Expenses Administration Total Page 3 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41410-102 102 Full-Time Employees Overtime 0 0 0 0 0 N/A 101-41410-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-41410-121 121 PERA 0 0 0 0 0 N/A 101-41410-122 122 FICA 0 0 0 0 0 N/A Total Personal Services 0 0 0 0 0 N/A 101-41410-208 208 Books & Periodicals 0 0 0 0 0 N/A 101-41410-221 221 Equipment Parts & Accessories 2,000 0 1,500 1,500 500 75.00% 101-41410-240 240 Small Tools and Minor Equip 0 0 0 0 0 N/A Total Supplies & Maintenance 2,000 0 1,500 1,500 500 75.00% 101-41410-319 319 Professional Services 0 0 0 0 0 N/A 101-41410-322 322 Postage 400 316 0 316 84 79.09% 101-41410-331 331 Travel Expenses 0 0 0 0 0 N/A 101-41410-340 340 General Advertising 0 0 0 0 0 N/A 101-41410-412 412 Building Rentals 0 0 0 0 0 N/A 101-41410-415 415 Other Equipment Rentals 0 0 0 0 0 N/A 101-41410-437 437 Training & Development 0 0 0 0 0 N/A 101-41410-439 439 Meeting Expenses 0 0 0 0 0 N/A 101-41410-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 400 316 0 316 84 79.09% 2,400 316 1,500 1,816 584 75.68%Elections Total Other Expenses Supplies & Maintenance Personal Services City of Orono 2015 Line Item Budget Elections Page 4 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41550-302 302 Assessing Services 160,000 84,917 81,157 166,074 (6,074)103.80% Total Assessing Service 160,000 84,917 81,157 166,074 (6,074)103.80% 160,000 84,917 81,157 166,074 (6,074)103.80% Assessing Services Assessing Total City of Orono 2015 Line Item Budget Assessing Page 5 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41500-101 101 Full-Time Employees Regular 207,160 210,540 0 210,540 (3,380)101.63% 101-41500-102 102 Full-Time Employees Overtime 200 0 0 0 200 0.00% 101-41500-103 103 Part-Time Employees 21,040 20,585 500 21,085 (45)100.21% 101-41500-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-41500-121 121 PERA 17,110 16,658 625 17,283 525 101.01% 101-41500-122 122 FICA 17,460 16,057 600 16,657 803 95.40% 101-41500-135 135 City Benefit Contribution 52,920 31,477 0 31,477 21,443 59.48% 101-41500-151 151 Worker's Comp Insurance Prem 1,250 1,250 0 1,250 0 100.00% Total Personal Services 317,140 296,566 1,725 298,291 19,547 94.06% 101-41500-208 208 Books & Periodicals 0 0 0 0 0 N/A Total Supplies & Maintenance 0 0 0 0 0 N/A 101-41500-301 301 Auditing and Acct'g Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A 101-41500-331 331 Travel Expenses 150 190 0 190 (40)126.40% 101-41500-433 433 Memberships 330 465 (140)325 5 98.48% 101-41500-437 437 Training & Development 1,000 833 0 833 167 83.27% Total Other Expenses 1,480 1,487 (140)1,347 133 91.03% 318,620 298,053 1,585 299,638 19,679 94.04% City of Orono 2015 Line Item Budget Finance Department Personal Services Supplies & Maintenance Professional Services Other Expenses Finance Total Page 6 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41600-305 305 Legal-Retainer 0 0 0 0 0 N/A 101-41600-306 306 Legal-Prosecution 38,500 38,500 0 38,500 1 100.00% 101-41600-307 307 Legal-Consulting 45,000 49,588 (2,600)46,988 (1,988)104.42% 101-41600-308 308 Code Enforcement 4,000 2,054 0 2,054 1,946 51.35% 101-41600-309 309 Jail Charges 10,000 9,040 500 9,540 460 95.40% Total Professional Services 97,500 99,181 (2,100)97,081 419 99.57% 97,500 99,181 (2,100)97,081 419 99.57% City of Orono 2015 Line Item Budget Law/Legal Services Professional Services Law/Legal Services Total Page 7 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41900-201 201 Office supplies 14,000 13,130 250 13,380 620 95.57% 101-41900-221 221 Equipment Parts & Accessories 3,000 3,838 0 3,838 (838)127.92% 101-41900-223 223 Bldg/Grounds Maint. Supplies 3,500 3,357 0 3,357 143 95.91% 101-41900-401 401 Repairs/Maint-Office Equip 24,000 15,249 0 15,249 8,751 63.54% 101-41900-403 403 Repairs/Maint-Misc. Equip 700 570 0 570 131 81.36% 101-41900-404 404 Repairs/Maint-Bldgs/Grounds 15,000 20,643 (600)20,043 (5,043)133.62% 101-41900-407 407 Janitorial Services 19,000 18,557 0 18,557 443 97.67% 101-41900-416 416 Software Licensing 0 10,941 0 10,941 (10,941)N/A Total Supplies & Maintenance 79,200 86,284 (350)85,934 (6,734)108.50% 101-41900-301 301 Auditing and Acct'g Services 20,000 20,000 0 20,000 0 100.00% 101-41900-310 310 LOGIS-Applications 0 0 0 0 0 N/A 101-41900-311 311 Data Processing Communication 0 (70)70 0 0 N/A 101-41900-319 319 Professional Services 15,000 11,547 500 12,047 2,953 80.32% 101-41900-370 370 Insurance Agent of Record 0 0 0 0 0 N/A Total Professional Services 35,000 31,477 570 32,047 2,953 91.56% 101-41900-361 361 General Liability Ins 10,000 7,500 2,500 10,000 0 100.00% 101-41900-362 362 Umbrella Liability Ins 5,000 3,750 1,250 5,000 0 100.00% 101-41900-363 363 Bonds Insurance 200 150 50 200 0 100.00% 101-41900-365 365 Boiler & Machinery Ins 1,300 975 325 1,300 0 100.00% 101-41900-366 366 Property Insurance 5,000 3,750 1,250 5,000 0 100.00% 101-41900-367 367 Equipment Floaters Ins 1,300 975 325 1,300 0 100.00% 101-41900-368 368 Automotive Insurance 7,400 5,550 1,850 7,400 0 100.00% Total Insurances 30,200 22,650 7,550 30,200 0 100.00% City of Orono 2015 Line Item Budget Central Services Supplies & Maintenance Professional Services Insurances Page 8 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41900-312 312 Bank Fees 4,000 4,408 0 4,408 (408)110.19% 101-41900-321 321 Telephone 7,500 9,051 (1,000)8,051 (551)107.35% 101-41900-322 322 Postage 11,000 10,739 0 10,739 261 97.63% 101-41900-329 329 Internet/Other Communications 4,650 3,863 0 3,863 787 83.07% 101-41900-352 352 Printing & Publishing 15,500 15,182 275 15,457 43 99.72% 101-41900-381 381 Gas & Electric 29,000 25,621 620 26,241 2,759 90.49% 101-41900-382 382 Water Utilities 2,500 3,046 0 3,046 (546)121.85% 101-41900-413 413 Office Equipment Rental 20,000 17,045 0 17,045 2,955 85.23% 101-41900-440 440 Special Equipment Replacement 0 0 0 0 0 N/A 101-41900-489 489 Other Miscellaneous Charges 500 779 0 779 (279)155.80% Total Other Expenses 94,650 89,734 (105)89,629 5,021 94.70% 101-41900-512 512 Spec Assmts on Land & Int 0 0 0 0 0 N/A 101-41900-750 750 Interest on Special Assmnts 0 0 0 0 0 N/A Total Capital Outlay 0 0 0 0 0 N/A 239,050 230,146 7,665 237,811 1,239 99.48% City of Orono 2015 Line Item Budget Central Services cont. Other Expenses Capital Outlay Central Services Total Page 9 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-41800-490 490 Contributions to Civic Org's 12,400 11,997 0 11,997 403 96.75% Total Other Expenses 12,400 11,997 0 11,997 403 96.75% 12,400 11,997 0 11,997 403 96.75% Other Expenses City of Orono 2015 Line Item Budget Human Services Human Services Total Page 10 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42110-101 101 Full-Time Employees Regular 2,255,040 2,188,522 65,000 2,253,522 1,518 99.93% 101-42110-102 102 Full-Time Employees Overtime 60,000 17,270 1,000 18,270 41,730 30.45% 101-42110-103 103 Part-Time Employees 43,000 86,335 0 86,335 (43,335)200.78% 101-42110-104 104 Temporary Employees Regular 0 423 0 423 (423)N/A 101-42110-121 121 PERA 347,720 339,629 8,000 347,629 91 99.97% 101-42110-122 122 FICA 44,440 42,849 1,300 44,149 291 99.35% 101-42110-135 135 City Benefit Contribution 382,380 276,237 0 276,237 106,143 72.24% 101-42110-142 142 Unemployment Benefit Payments 0 404 0 404 (404)N/A 101-42110-151 151 Worker's Comp Insurance Prem 65,270 65,270 0 65,270 0 100.00% Total Personal Services 3,197,850 3,016,938 75,300 3,092,238 105,612 96.70% 101-42110-201 201 Office supplies 17,000 6,835 0 6,835 10,165 40.21% 101-42110-208 208 Books & Periodicals 1,000 0 0 0 1,000 0.00% 101-42110-212 212 Motor Fuels & Lubricants 115,000 52,621 0 52,621 62,379 45.76% 101-42110-221 221 Equipment Parts & Accessories 6,000 6,690 100 6,790 (790)113.17% 101-42110-223 223 Bldg/Grounds Maint. Supplies 1,300 911 0 911 389 70.10% 101-42110-226 226 Clothing & personal equipment 26,000 27,738 1,000 28,738 (2,738)110.53% 101-42110-228 228 Training Supplies 16,000 18,512 0 18,512 (2,512)115.70% 101-42110-229 229 Explorers Program expenses 4,000 3,456 0 3,456 544 86.40% 101-42110-240 240 Small Tools and Minor Equip 7,000 2,642 0 2,642 4,358 37.74% 101-42110-401 401 Repairs/Maint-Office Equip 14,500 7,601 0 7,601 6,900 52.42% 101-42110-402 402 Repairs/Maint-Auto Equip 54,000 35,045 0 35,045 18,955 64.90% 101-42110-403 403 Repairs/Maint-Misc. Equip 8,000 4,840 0 4,840 3,160 60.50% 101-42110-404 404 Repairs/Maint-Bldgs/Grounds 7,500 7,678 0 7,678 (178)102.37% 101-42110-407 407 Janitorial Services 15,000 12,918 0 12,918 2,082 86.12% 101-42110-416 416 Software Licensing 0 9,987 0 9,987 (9,987)N/A Total Supplies & Maintenance 292,300 197,473 1,100 198,573 93,727 67.93% City of Orono 2015 Line Item Budget Police Department Personal Services Supplies & Maintenance Page 11 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42110-304 304 Engineering-Consulting 0 0 0 0 0 N/A 101-42110-307 307 Legal-Consulting 6,500 3,736 500 4,236 2,265 65.16% 101-42110-310 310 LOGIS-Applications 76,950 64,164 0 64,164 12,786 83.38% 101-42110-311 311 Data Processing Communication 5,000 4,115 0 4,115 885 82.30% 101-42110-317 317 Animal Care 1,700 85 0 85 1,615 4.99% 101-42110-319 319 Professional Services 12,000 12,091 0 12,091 (91)100.76% 101-42110-370 370 Insurance Agent of Record 0 0 0 0 0 N/A Total Professional Services 102,150 84,190 500 84,690 17,460 82.91% 101-42110-361 361 General Liability Ins 35,000 26,250 8,750 35,000 0 100.00% 101-42110-362 362 Umbrella Liability Ins 10,000 7,500 2,500 10,000 0 100.00% 101-42110-366 366 Property Insurance 1,000 750 250 1,000 0 100.00% 101-42110-367 367 Equipment Floaters Ins 0 0 0 0 0 N/A 101-42110-368 368 Automotive Insurance 9,000 6,750 2,250 9,000 0 100.00% 101-42110-379 379 Insurance Deductibles 0 0 0 0 0 N/A Total Insurances 55,000 41,250 13,750 55,000 0 100.00% City of Orono 2015 Line Item Budget Police Department cont. Professional Services Insurances Page 12 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42110-321 321 Telephone 23,225 19,166 0 19,166 4,059 82.52% 101-42110-322 322 Postage 1,600 114 1,000 1,114 486 69.65% 101-42110-329 329 Internet/Other Communications 6,070 3,598 0 3,598 2,472 59.27% 101-42110-331 331 Travel Expenses 280 28 0 28 253 9.82% 101-42110-340 340 General Advertising 0 55 0 55 (55)N/A 101-42110-352 352 Printing & Publishing 1,800 1,972 0 1,972 (172)109.56% 101-42110-381 381 Gas & Electric 18,000 24,965 0 24,965 (6,965)138.69% 101-42110-382 382 Water Utilities 1,500 1,634 600 2,234 (734)148.93% 101-42110-413 413 Office Equipment Rental 2,800 4,106 0 4,106 (1,306)146.64% 101-42110-414 414 EDP/Communications Equip Rent 20,000 23,443 0 23,443 (3,443)117.21% 101-42110-433 433 Memberships 3,000 2,770 0 2,770 230 92.33% 101-42110-436 436 Towing Charges 0 147 0 147 (147)N/A 101-42110-437 437 Training & Development 35,000 20,356 0 20,356 14,644 58.16% 101-42110-439 439 Meeting Expenses 2,500 2,142 0 2,142 358 85.67% 101-42110-440 440 Special Equipment Replacement 5,000 3,668 0 3,668 1,333 73.35% 101-42110-441 441 Licenses & Taxes 1,300 2,040 0 2,040 (740)156.92% 101-42110-489 489 Other Miscellaneous Charges 4,000 232 0 232 3,768 5.79% Total Other Expenses 126,075 110,434 1,600 112,034 14,041 88.86% 101-42110-550 550 Automotive Equipment 145,000 149,338 0 149,338 (4,338)102.99% 101-42110-560 560 Furniture and Fixtures 0 0 0 0 0 N/A 101-42110-570 570 Office Equip and Furnishings 7,300 6,176 0 6,176 1,124 84.60% 101-42110-575 575 IT Hardware & Applications 25,000 8,951 0 8,951 16,049 35.80% 101-42110-580 580 Other Equipment 21,000 9,583 0 9,583 11,417 45.63% Total Capital Outlay 198,300 174,048 0 174,048 24,252 87.77% 3,971,675 3,624,333 92,250 3,716,583 255,092 93.58% City of Orono 2015 Line Item Budget Police Department cont. Other Expenses Capital Outlay Police Total Page 13 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42260-318 318 Fire Services 387,000 383,856 0 383,856 3,144 99.19% 101-42260-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 387,000 383,856 0 383,856 3,144 99.19% 387,000 383,856 0 383,856 3,144 99.19% City of Orono 2015 Line Item Budget Fire Protection Services Professional Services Fire Protection Services Total Page 14 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42400-101 101 Full-Time Employees Regular 444,180 424,566 15,243 439,809 4,371 99.02% 101-42400-102 102 Full-Time Employees Overtime 200 115 0 115 85 57.31% 101-42400-103 103 Part-Time Employees 0 0 0 0 0 N/A 101-42400-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-42400-121 121 PERA 33,330 30,730 1,088 31,818 1,512 95.46% 101-42400-122 122 FICA 34,000 32,226 1,100 33,326 674 98.02% 101-42400-135 135 City Benefit Contribution 71,880 40,496 0 40,496 31,384 56.34% 101-42400-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-42400-151 151 Worker's Comp Insurance Prem 2,510 2,510 0 2,510 0 100.00% Total Personal Services 586,100 530,642 17,431 548,073 38,027 93.51% 101-42400-208 208 Books & Periodicals 0 262 0 262 (262)N/A 101-42400-212 212 Motor Fuels & Lubricants 1,500 1,432 400 1,832 (332)122.15% 101-42400-221 221 Equipment Parts & Accessories 0 449 0 449 (449)N/A 101-42400-226 226 Clothing & personal equipment 0 0 0 0 0 N/A 101-42400-240 240 Small Tools and Minor Equip 0 0 0 0 0 N/A 101-42400-402 402 Repairs/Maint-Auto Equip 1,000 0 0 0 1,000 0.00% 101-42400-403 403 Repairs/Maint-Misc. Equip 0 0 0 0 0 N/A Total Supplies & Maintenance 2,500 2,143 400 2,543 (43)101.71% 101-42400-304 304 Engineering-Consulting 2,500 104 0 104 2,396 4.16% 101-42400-307 307 Legal-Consulting 16,000 23,886 0 23,886 (7,886)149.28% 101-42400-310 310 Inspection Services 72,000 89,226 0 89,226 (17,226)123.92% 101-42400-319 319 Professional Services 3,000 3,100 0 3,100 (100)103.33% Total Professional Services 93,500 116,315 0 116,315 (22,815)124.40% City of Orono 2015 Line Item Budget Building & Zoning Personal Services Supplies & Maintenance Professional Services Page 15 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-42400-331 331 Travel Expenses 1,500 402 0 402 1,098 26.81% 101-42400-340 340 General Advertising 0 0 0 0 0 N/A 101-42400-415 415 Other Equipment Rentals 0 0 0 0 0 N/A 101-42400-433 433 Memberships 500 1,330 0 1,330 (830)266.00% 101-42400-437 437 Training & Development 2,000 1,386 0 1,386 614 69.31% 101-42400-439 439 Meeting Expenses 250 881 0 881 (631)352.56% 101-42400-441 441 Licenses & Taxes 150 0 0 0 150 0.00% Total Other Expenses 4,400 4,000 0 4,000 400 90.90% 686,500 653,100 17,831 670,931 15,569 97.73% City of Orono 2015 Line Item Budget Building & Zoning cont. Building & Zoning Total Other Expenses Page 16 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-43170-303 303 Engineering-Retainer 0 0 0 0 0 N/A 101-43170-304 304 Engineering-Consulting 25,000 16,815 0 16,815 8,185 67.26% Total Professional Services 25,000 16,815 0 16,815 8,185 67.26% 25,000 16,815 0 16,815 8,185 67.26% City of Orono 2015 Line Item Budget Engineering Professional Services Engineering Total Page 17 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-43000-101 101 Full-Time Employees Regular 207,220 209,935 0 209,935 (2,715)101.31% 101-43000-102 102 Full-Time Employees Overtime 11,000 5,352 0 5,352 5,648 48.66% 101-43000-121 121 PERA 16,370 14,408 0 14,408 1,962 88.01% 101-43000-122 122 FICA 16,690 14,409 0 14,409 2,281 86.33% 101-43000-135 135 City Benefit Contribution 39,300 22,133 0 22,133 17,167 56.32% 101-43000-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-43000-151 151 Worker's Comp Insurance Prem 13,730 13,730 0 13,730 0 100.00% Total Personal Services 304,310 279,967 0 279,967 24,343 92.00% 101-43000-208 208 Books & Periodicals 0 169 0 169 (169)N/A 101-43000-212 212 Motor Fuels & Lubricants 45,600 13,685 1,000 14,685 30,915 32.20% 101-43000-221 221 Equipment Parts & Accessories 16,000 16,882 0 16,882 (882)105.51% 101-43000-222 222 Vehicle Equipment & Parts 8,000 5,286 0 5,286 2,714 66.07% 101-43000-224 224 Street Maint. Materials/Supply 65,800 47,419 0 47,419 18,381 72.07% 101-43000-226 226 Clothing & personal equipment 3,500 4,109 0 4,109 (609)117.40% 101-43000-240 240 Small Tools and Minor Equip 850 1,377 0 1,377 (527)162.00% 101-43000-402 402 Repairs/Maint-Auto Equip 5,000 11,450 0 11,450 (6,450)229.01% 101-43000-403 403 Repairs/Maint-Misc. Equip 5,000 5,855 0 5,855 (855)117.10% 101-43000-404 404 Repairs/Maint-Bldgs/Grounds 0 1,957 0 1,957 (1,957)N/A 101-43000-408 408 Contracted Street Maint.69,700 63,927 0 63,927 5,774 91.72% Total Supplies & Maintenance 219,450 172,116 1,000 173,116 46,334 78.89% 101-43000-304 304 PW Engineering-Consulting 0 641 0 641 (641)N/A 101-43000-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 0 641 0 641 (641)N/A Supplies & Maintenance Professional Services Personal Services City of Orono 2015 Line Item Budget Public Works Department Page 18 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-43000-331 331 Travel Expenses 0 352 0 352 (352)N/A 101-43000-381 381 Gas & Electric 4,880 3,027 100 3,127 1,753 64.09% 101-43000-386 386 Street Lighting 21,690 24,612 0 24,612 (2,922)113.47% 101-43000-415 415 Other Equipment Rentals 960 254 0 254 706 26.44% 101-43000-433 433 Memberships 430 284 0 284 146 65.99% 101-43000-437 437 Training & Development 2,500 3,498 0 3,498 (998)139.92% 101-43000-441 441 Licenses & Taxes 220 50 0 50 170 22.73% 101-43000-489 489 Other Miscellaneous Charges 0 647 (515)132 (132)N/A Total Other Expenses 30,680 32,724 (415)32,309 (1,629)105.31% 554,440 485,448 585 486,033 68,407 87.66% City of Orono 2015 Line Item Budget Public Works Department cont. Other Expenses Public Works Total Page 19 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-45200-101 101 Full-Time Employees Regular 18,600 21,566 (3,000)18,566 34 99.82% 101-45200-102 102 Full-Time Employees Overtime 0 0 0 0 0 N/A 101-45200-103 103 Part-Time Employees 0 8,713 (8,713)(1)1 N/A 101-45200-104 104 Temporary Employees Regular 10,000 0 8,713 8,713 1,287 87.13% 101-45200-121 121 PERA 1,390 1,392 (220)1,172 218 84.34% 101-45200-122 122 FICA 1,420 1,561 (230)1,331 89 93.75% 101-45200-135 135 City Benefit Contribution 3,900 1,631 0 1,631 2,269 41.82% 101-45200-151 151 Worker's Comp Insurance Prem 740 740 0 740 0 100.00% Total Personal Services 36,050 35,603 (3,450)32,153 3,897 89.19% 101-45200-212 212 Motor Fuels & Lubricants 0 0 0 0 0 N/A 101-45200-221 221 Equipment Parts & Accessories 500 1,629 0 1,629 (1,129)325.82% 101-45200-223 223 Bldg/Grounds Maint. Supplies 1,500 3,163 0 3,163 (1,663)210.87% 101-45200-225 225 Misc Park Supplies 10,000 6,573 0 6,573 3,427 65.73% 101-45200-403 403 Repairs/Maint-Misc. Equip 0 0 0 0 0 N/A 101-45200-404 404 Repairs/Maint-Bldgs/Grounds 42,000 46,415 (3,000)43,415 (1,415)103.37% Total Supplies & Maintenance 54,000 57,780 (3,000)54,780 (780)101.44% 101-45200-319 319 Professional Services 11,000 12,106 0 12,106 (1,106)110.06% Total Professional Services 11,000 12,106 0 12,106 (1,106)-10.06% Personal Services Supplies & Maintenance Professional Services City of Orono 2015 Line Item Budget Parks Page 20 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-45200-331 331 Travel Expenses 0 0 0 0 0 N/A 101-45200-381 381 Gas & Electric 550 416 0 416 134 75.68% 101-45200-415 415 Other Equipment Rentals 3,200 4,750 0 4,750 (1,550)148.44% 101-45200-439 439 Meeting Expenses 0 0 0 0 0 N/A 101-45200-441 441 Licenses & Taxes 300 580 0 580 (280)193.33% 101-45200-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A 101-45200-490 490 Contributions to Civic Org's 0 0 0 0 0 N/A Total Other Expenses 4,050 5,746 0 5,746 (1,696)141.89% 105,100 111,235 (6,450)104,785 315 99.70% City of Orono 2015 Line Item Budget Other Expenses Parks Total Parks cont. Page 21 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-45210-101 101 Full-Time Employees Regular 32,910 30,712 0 30,712 2,198 93.32% 101-45210-103 103 Part-Time Employees 35,660 41,073 0 41,073 (5,413)115.18% 101-45210-104 104 Temporary Employees Regular 0 960 0 960 (960)N/A 101-45210-121 121 PERA 3,640 0 0 0 3,640 0.00% 101-45210-122 122 FICA 4,000 2,959 0 2,959 1,041 73.98% 101-45210-135 135 City Benefit Contribution 0 0 0 0 0 N/A 101-45210-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-45210-143 143 OPEB Expense 0 0 0 0 0 N/A 101-45210-151 151 Worker's Comp Insurance Prem 1,330 1,330 0 1,330 0 100.00% Total Personal Services 77,540 77,034 0 77,034 506 99.35% 101-45210-201 201 Office supplies 300 416 0 416 (116)138.70% 101-45210-212 212 Motor Fuels & Lubricants 3,500 2,491 0 2,491 1,009 71.17% 101-45210-221 221 Equipment Parts & Accessories 1,500 659 0 659 841 43.90% 101-45210-223 223 Bldg/Grounds Maint. Supplies 3,500 6,044 0 6,044 (2,544)172.69% 101-45210-226 226 Clothing & personal equipment 125 0 0 0 125 0.00% 101-45210-240 240 Small Tools and Minor Equip 100 195 0 195 (95)195.00% 101-45210-401 401 Repairs/Maint-Office Equip 0 53 0 53 (53)N/A 101-45210-402 402 Repairs/Maint-Auto Equip 400 267 0 267 133 66.75% 101-45210-403 403 Repairs/Maint-Misc. Equip 2,500 2,170 0 2,170 330 86.81% 101-45210-404 404 Repairs/Maint-Bldgs/Grounds 15,000 16,458 0 16,458 (1,458)109.72% Total Supplies & Maintenance 26,925 28,752 0 28,752 (1,827)106.79% City of Orono 2015 Line Item Budget Golf Course Personal Services Supplies & Maintenance Page 22 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-45210-361 361 General Liability Ins 7,500 7,500 0 7,500 0 100.00% 101-45210-362 362 Umbrella Liability Ins 1,500 1,500 0 1,500 0 100.00% 101-45210-365 365 Boiler & Machinery Ins 300 300 0 300 0 100.00% 101-45210-366 366 Property Insurance 2,300 2,300 0 2,300 0 100.00% 101-45210-367 367 Equipment Floaters Ins 300 300 0 300 0 100.00% 101-45210-368 368 Automotive Insurance 370 370 0 370 0 100.00% 101-45210-369 369 Dram Shop Insurance 560 1,123 (560)563 (3)100.54% Total Insurances 12,830 13,393 (560)12,833 (3)100.02% 101-45210-312 312 Bank Fees 1,000 4,365 0 4,365 (3,365)436.48% 101-45210-319 319 Professional Services 0 500 0 500 (500)N/A 101-45210-321 321 Telephone 2,000 2,952 0 2,952 (952)147.61% 101-45210-331 331 Travel Expenses 0 0 0 0 0 N/A 101-45210-340 340 General Advertising 1,000 1,519 0 1,519 (519)151.90% 101-45210-352 352 Printing & Publishing 0 0 0 0 0 N/A 101-45210-381 381 Gas & Electric 8,300 8,025 0 8,025 275 96.69% 101-45210-415 415 Other Equipment Rentals 9,500 7,529 0 7,529 1,971 79.25% 101-45210-433 433 Memberships 250 150 0 150 100 60.00% 101-45210-437 437 Training & Development 150 19 0 19 131 12.50% 101-45210-440 440 Special Equipment Replacement 0 0 0 0 0 N/A 101-45210-441 441 Licenses & Taxes 500 675 0 675 (175)134.90% 101-45210-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 22,700 25,733 0 25,733 (3,033)113.36% Insurances Other Expenses City of Orono 2015 Line Item Budget Golf Course cont. Page 23 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-45210-090 090 PURCHASES FOR RESALE 0 0 0 0 0 N/A 101-45210-091 091 Beer For Resale 2,000 4,440 0 4,440 (2,440)221.99% 101-45210-092 092 Soft Drinks For Resale 3,000 3,355 0 3,355 (355)111.82% 101-45210-093 093 Concessions For Resale-Txbl 1,500 0 0 0 1,500 0.00% 101-45210-094 094 Concessions For Resale-NonTax 0 2,821 0 2,821 (2,821)N/A 101-45210-095 095 Pro Shop Items For Resale 1,500 3,187 0 3,187 (1,687)212.50% 101-45210-099 099 Other For Resale 0 0 0 0 0 N/A Total Purchases for Resale 8,000 13,802 0 13,802 (5,802)172.53% 147,995 158,715 (560)158,155 (10,160)106.87% Purchases for Resale Golf Course Total Golf Course cont. City of Orono 2015 Line Item Budget Page 24 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-43280-102 102 Full-Time Employees Overtime 30,000 29,115 0 29,115 885 97.05% 101-43280-121 121 PERA 4,500 3,989 0 3,989 511 88.65% 101-43280-122 122 FICA 430 376 0 376 54 87.49% 101-43280-135 135 City Benefit Contribution 0 4 0 4 (4)N/A Total Personal Services 34,930 33,485 0 33,485 1,445 95.86% 101-43280-304 304 Engineering-Consulting 25,000 48,859 0 48,859 (23,859)195.44% 101-43280-307 307 Legal-Consulting 10,000 21,112 0 21,112 (11,112)211.12% 101-43280-319 319 Professional Services 0 0 0 0 0 N/A 101-43280-800 800 Special Projects, Contingency 0 0 0 0 0 N/A Total Professional Services 35,000 69,971 0 69,971 (34,971)199.92% 69,930 103,456 0 103,456 (33,526)147.94% Personal Services Professional Services Special Services-Consulting & Police Total City of Orono 2015 Line Item Budget Special Services -Consulting & Police Page 25 Attachment 4 - Expenditure Detail 2015 Budget Y-T-D Dec 31,2015 Adjustments Adjusted Adjusted Y-T-D Dec 31,2015 Balance Percent 101-43290-101 101 Full-Time Employees Regular 0 0 0 0 0 N/A Total Personal Services 0 0 0 0 0 N/A 101-43290-304 304 Engineering-Consulting 0 0 0 0 0 N/A 101-43290-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A 101-43290-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 0 0 0 0 0 N/A 101-43290-510 510 Land 0 0 0 0 0 N/A 101-43290-720 720 Operating Transfers 390,000 679,000 (289,000)390,000 0 100.00% Total Capital & Transfers 390,000 679,000 (289,000)390,000 0 100.00% 101-43290-800 800 Special Projects, Contingency 40,000 21,900 2,600 24,500 15,500 61.25% Total Contingency Items 40,000 21,900 2,600 24,500 15,500 61.25% 430,000 700,900 (286,400)414,500 15,500 96.40% 7,579,870 7,322,767 (91,692)7,231,076 349,492 95.40% Contingency Items Special Projects-Contingencies Total GENERAL FUND TOTAL Special Projects-Contingencies Personal Services Professional Services Other Expenses Capital & Transfers City of Orono 2015 Line Item Budget Page 26 Attachment 5 Par Value Value Dec 30 Market Value Over (Under) Accrued Interest City of Orono GASB 31 - As of 12/31/15 Invest Name Invest #Type Broker Purchase Date Maturity Date Rate Cost Flushing Svgs Bk NY 344030ES6 CD Dain Rauscher 7/27/2012 7/27/2016 1.00%$249,000.00 $249,000.00 $249,423.30 $423.30 $27.29 Comenity Cap Bak Utah 20033AGF7 CD Dain Rauscher 9/2/2014 9/2/2016 0.80%$249,000.00 $249,000.00 $249,074.70 $74.70 $158.27 BMW Bk North Amer UT 05568PZ67 CD Dain Rauscher 10/26/2012 10/26/2016 1.30%$98,000.00 $98,000.00 $98,370.44 $370.44 $230.37 Essa Bk Stoudsburg PA 29667RGM9 CD Dain Rauscher 6/28/2012 6/28/2017 1.10%$248,000.00 $248,000.00 $247,655.28 ($344.72)$22.42 1st Bk Lubbock Tx 319042DP9 CD Dain Rauscher 6/28/2012 6/28/2017 1.00%$249,000.00 $249,000.00 $248,290.35 ($709.65)$20.47 State Bk Pinhurst GA 855898AW2 CD Dain Rauscher 7/2/2012 7/3/2017 1.05%$249,000.00 $249,000.00 $248,434.77 ($565.23)$207.73 State BK India NY 856284Z80 CD Dain Rauscher 9/11/2014 9/11/2017 1.40%$248,000.00 $248,000.00 $247,513.92 ($486.08)$1,055.87 Goldman Sachs NY 38143AP41 CD Dain Rauscher 10/24/2012 10/24/2017 1.50%$98,000.00 $98,000.00 $98,191.10 $191.10 $273.86 Third Fed Svgs & Loan 88413QAK4 CD Dain Rauscher 3/21/2014 12/21/2017 1.10%$248,000.00 $248,000.00 $247,836.32 ($163.68)$754.87 Western St Bk Devils Lake ND95960NHV2 CD Dain Rauscher 7/11/2012 1/11/2018 1.35%$249,000.00 $249,000.00 $248,193.24 ($806.76)$184.19 Cmmty 1st Bk Roseville CA 203658AJ8 CD Dain Rauscher 10/30/2012 10/30/2018 1.15%$249,000.00 $249,000.00 $244,341.21 ($4,658.79)$7.85 JP Morgan Columbus 48125T2G9 CD Dain Rauscher 2/26/2015 2/26/2018 1.25%$248,000.00 $248,000.00 $246,373.12 ($1,626.88)$1,078.63 Fed Home Loan Banks 3130A5HM4 CD Dain Rauscher 6/25/2015 6/25/2020 1.25%$500,000.00 $500,000.00 $500,215.00 $215.00 $104.17 Fed Home Loan Banks 3130A5GN3 CD Dain Rauscher 6/24/2015 6/24/2021 1.00%$500,000.00 $500,000.00 $499,635.00 ($365.00)$97.22 Money Market MM Dain Rauscher $975,746.45 $975,746.45 $975,746.45 $0.00 $5,404,746.45 $5,404,746.45 $5,395,869.41 ($8,877.04)$4,722.23 Ally Bank UT 02006LEK5 CD Smith Barney 5/7/2014 5/9/2016 0.55%$150,000.00 $150,000.00 $149,980.50 ($19.50)$122.39 Cit Bank Salt Lake 17284AZ35 CD Smith Barney 6/27/2012 12/27/2016 1.35%$150,000.00 $150,000.00 $151,137.00 $1,137.00 $22.13 Amex Centurion Salt Lake 02587DMJ4 CD Smith Barney 2/20/2013 2/29/2016 0.75%$97,000.00 $97,000.00 $97,032.01 $32.01 $247.11 Discover Bk Greenwood 254671KN9 CD Smith Barney 2/20/2013 2/29/2016 0.75%$97,000.00 $97,000.00 $97,032.01 $32.01 $249.08 Goldman Sachs Ny NY 38147JAL6 CD Smith Barney 2/20/2013 2/29/2016 0.75%$150,000.00 $150,000.00 $150,049.50 $49.50 $385.19 GE Cap Salt Lake 3616TRJ6 CD Smith Barney 8/22/2013 3/1/2016 0.90%$248,000.00 $248,000.00 $248,138.88 $138.88 $758.15 Bank Hapoalim NYC 06251AG79 CD Smith Barney 3/18/2015 3/18/2016 0.45%$248,000.00 $248,000.00 $247,957.84 ($42.16)$968.96 Bank Baroda NYC 06062AR50 CD Smith Barney 3/20/2015 3/16/2016 0.50%$248,000.00 $248,000.00 $247,980.16 ($19.84)$968.96 Banco Popular 05967E3J6 CD Smith Barney 4/8/2015 4/8/2016 0.50%$248,000.00 $248,000.00 $247,962.80 ($37.20)$904.59 BMW Bank, UT 05568P6U6 CD Smith Barney 2/27/2014 2/14/2017 1.00%$150,000.00 $150,000.00 $150,222.00 $222.00 $566.57 Discover Bank, Greenwood 254671H94 CD Smith Barney 2/27/2014 3/6/2017 1.00%$150,000.00 $150,000.00 $150,175.50 $175.50 $482.14 1st Niagara Buffalo 33583CNT2 CD Smith Barney 3/27/2015 3/27/2017 0.80%$249,000.00 $249,000.00 $248,691.24 ($308.76)$519.89 Everbank Jacksonville 29976DWK2 CD Smith Barney 4/15/2015 4/13/2017 0.80%$249,000.00 $249,000.00 $248,624.01 ($375.99)$419.08 Oriental B&T 686184W1 CD Smith Barney 7/17/2015 7/17/2017 1.20%$248,000.00 $248,000.00 $247,117.12 ($882.88)$1,350.52 Cit Salt Lake 17284CLT9 CD Smith Barney 8/22/2013 8/28/2017 1.45%$99,000.00 $99,000.00 $99,502.92 $502.92 $487.60 BMO Harris Chicago 05573J5W0 CD Smith Barney 10/21/2015 10/23/2017 1.10%$248,000.00 $248,000.00 $247,134.48 ($865.52)$529.20 Wells Fargo Sioux Falls 94986TMB0 CD Smith Barney 2/20/2013 2/28/2018 0.95%$247,000.00 $247,000.00 $247,019.76 $19.76 $216.79 Bank North Thomasville 06414QWF2 CD Smith Barney 7/24/2015 4/24/2018 1.25%$248,000.00 $248,000.00 $245,901.92 ($2,098.08)$58.29 Amex Centurion Salt Lake 02587DYT9 CD Smith Barney 6/17/2015 6/18/2018 1.55%$120,000.00 $120,000.00 $118,729.20 ($1,270.80)$71.14 Cap One Glenn Allen 140420SJ0 CD Smith Barney 6/17/2015 6/18/2018 1.50%$145,000.00 $145,000.00 $143,463.00 ($1,537.00)$83.19 Compass Bk Birmingham 20451PLN4 CD Smith Barney 6/17/2015 6/18/2018 1.40%$248,000.00 $248,000.00 $245,368.72 ($2,631.28)$132.90 Synchrony Draper 81764YKJ2 CD Smith Barney 10/19/2015 10/12/2021 2.35%$247,000.00 $247,000.00 $246,105.86 ($894.14)$1,316.32 Money Market MM Smith Barney $16,471.32 $16,471.32 $16,471.32 $0.00 $4,300,471.32 $4,300,471.32 $4,291,797.75 ($8,673.57)$10,860.19 Attachment 5 Par Value Value Dec 30 Market Value Over (Under) Accrued Interest City of Orono GASB 31 - As of 12/31/15 Invest Name Invest #Type Broker Purchase Date Maturity Date Rate Cost FNMA Step 3136G14H9 GB Wells Fargo 12/17/2012 6/17/2020 1.05%$1,000,000.00 $1,000,000.00 $996,400.00 ($3,600.00)$486.11 FHLB Med Term 3134G86F1 GB Wells Fargo 11/30/2015 11/25/2020 2.05%$500,000.00 $500,000.00 $499,900.00 ($100.00)$882.64 FHLB - Step 313381M36 GB Wells Fargo 12/28/2012 12/28/2020 1.00%$624,687.50 $625,000.00 $622,625.00 ($2,062.50)$65.10 Fed Farm Credit 3133EENP1 GB Wells Fargo 2/11/2015 2/11/2021 2.00%$500,000.00 $500,000.00 $497,400.00 ($2,600.00)$3,888.89 FHLB Step 3130A3ZE7 GB Wells Fargo 2/25/2015 2/25/2021 1.00%$750,000.00 $750,000.00 $748,725.00 ($1,275.00)$2,625.00 FNMA Med Term Note 3134G7F55 GB Wells Fargo 10/29/2015 4/29/2021 2.00%$255,000.00 $255,000.00 $253,521.00 ($1,479.00)$878.33 Fed Farm Credit 3133EFJA6 GB Wells Fargo 10/13/2015 1/13/2022 2.00%$200,000.00 $200,000.00 $197,200.00 ($2,800.00)$866.67 First Bank Highland Park 319141CA3 CD Wells Fargo 7/30/2014 7/30/2019 2.00%$245,000.00 $245,000.00 $243,517.75 ($1,482.25)$2,080.83 Sallie Mae Bank 795450SJ5 CD Wells Fargo 8/13/2014 8/13/2019 2.10%$247,000.00 $247,000.00 $248,751.23 $1,751.23 $2,003.74 American Express Bank 02587CAT7 CD Wells Fargo 8/14/2014 8/14/2019 2.05%$247,000.00 $247,000.00 $248,358.50 $1,358.50 $1,942.16 Capital One Bank USA - VA 140420QF0 CD Wells Fargo 10/16/2014 10/16/2019 2.15%$100,000.00 $100,000.00 $100,760.00 $760.00 $453.56 1st Financial - SD 32022RKX4 CD Wells Fargo 11/7/2014 11/7/2019 2.15%$95,000.00 $95,000.00 $95,034.20 $34.20 $139.90 Barclays Bank - DE 06740KJC2 CD Wells Fargo 12/17/2014 12/17/2019 2.05%$245,000.00 $245,000.00 $245,752.15 $752.15 $206.40 Lakeside Bank IL 51210SKV8 CD Wells Fargo 8/28/2015 8/28/2020 2.00%$225,000.00 $225,000.00 $225,470.25 $470.25 $49.32 First Amer Bk 31849SJS8 CD Wells Fargo 10/16/2015 10/17/2022 2.00%$245,000.00 $245,000.00 $241,484.25 ($3,515.75)$214.80 Money Market MM Wells Fargo $0.02 $0.02 $0.02 $0.00 $5,478,687.52 $5,479,000.02 $5,464,899.35 ($13,788.17)$16,783.45 Mn St Colleges 60414FLX6 GB UBS 6/27/2012 10/1/2017 1.35%$554,850.15 $555,000.00 $554,039.85 ($810.30)$1,873.12 Capital One 14042E4R8 CD UBS 7/8/2015 7/16/2018 1.60%$245,000.00 $245,000.00 $243,637.80 ($1,362.20)$1,815.00 First Natl Bank IL 32107FAA9 CD UBS 12/1/2015 12/22/2020 1.80%$245,000.00 $245,000.00 $242,863.60 ($2,136.40)$108.73 Money Market MM UBS $28,094.16 $28,094.16 $28,094.16 $0.00 $1,072,944.31 $1,073,094.16 $1,068,635.41 ($4,308.90)$3,796.85 Money Market MM 4M Fund $3,811,409.53 $3,811,409.53 $3,811,409.53 $0.00 $3,811,409.53 $3,811,409.53 $3,811,409.53 $0.00 Total $20,068,259.13 $20,068,721.48 $20,032,611.45 ($35,647.68)$36,162.72 REQUEST FOR COUNCIL ACTION DATE: January 25, 2016 ITEM NO: 14 Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson - RJO JML City Administrator's Title Finance Director Report Item Description: 2016 Pay Equity Report Every three years the City is required to submit a Pay Equity Report to the State Department of Employee Relations (DOER) to demonstrate compliance with the requirements of the State Pay Equity Act. The Pay Equity Act requires that reasonable pay relationships be maintained between job classes regardless of the gender of the incumbents of those job classes. The City’s Pay Equity Report is attached. The report is based on salary and benefit data in place as of December 31, 2015 and job points as determined by AEM Financial Solutions LLC in the pay equity/job evaluation study completed during 2015. Minnesota Management and Budget requires the Pay Equity Implementation Report to be submitted electronically using their pay equity software. The software also computes compliance data based on information entered by the local jurisdiction. Based on the State’s criteria and reports generated by the pay equity software, it appears the City is in compliance with the requirements of the Pay Equity Act. After formal review of the Pay Equity Implementation Report, the city will receive a notice of compliance. COUNCIL ACTION REQUESTED: Motion to approve the City’s Pay Equity Report. Compliance Report Jurisdiction: Contact:Phone: Orono P.O. Box 66 2750 Kelley Parkway Orono MN 55323 2016 Case: Report Year: 1 - 2016 DATA (Test) (Private (Jur Only)) Jessica Loftus jloftus@ci.orono.mn.us(952) 249-4622 E-Mail: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = Male Classes Female Classes a. # At or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) * *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A) A. % of male classes receiving ESP * B. % of female classes receiving ESP *(If 20% or less, test result will be 0.00) 13 7 1 21 22 10 21 53 6,064.32 5,115.59 5,742.02 215.38 5 5 8 2 13 7 61.54 28.57 30 -0.388 $5 $41 93.41 6.54 7.00 0.00 0.00 0.00 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2016 DATA (Test)Case: Orono Job Class Data Entry Verification List 907LGID: 14 Community Service Officer 1 0 M 76 $2,597.53 $3,214.83 7.00 0.00 1 Administrative Assistant 0 4 F 114 $3,326.97 $4,117.62 7.00 0.00 7 Payroll/Utility Billing Clerk 0 1 F 131 $3,539.33 $4,380.45 7.00 0.00 11 Planning Assistant 0 1 F 151 $3,765.24 $4,660.05 7.00 0.00 17 Maintenance 6 0 M 164 $3,765.24 $4,660.05 7.00 0.00 16 Office Manager 0 1 F 219 $4,261.25 $4,273.94 7.00 0.00 3 City Clerk 0 1 F 240 $4,533.25 $5,610.57 7.00 0.00 6 IT Technician 1 0 M 250 $4,533.25 $5,610.57 7.00 0.00 19 Public Works Supervisor 2 0 M 273 $4,533.25 $5,610.57 7.00 0.00 4 Accountant 1 0 M 294 $4,533.25 $5,610.57 7.00 0.00 21 Patrol Officer 16 5 B 299 $4,276.13 $5,702.67 3.00 0.00 Longevity 9 City Planner 0 1 F 324 $4,822.60 $5,968.70 7.00 0.00 12 Senior Planner 1 0 M 353 $5,130.43 $6,349.68 7.00 0.00 8 Building Official 1 0 M 354 $5,130.43 $6,349.68 7.00 0.00 22 Sergeant 4 0 M 356 $6,494.93 $6,837.44 1.00 0.00 15 Deputy Chief 1 0 M 508 $5,806.28 $7,186.14 7.00 0.00 10 Community Development Director 1 0 M 640 $6,176.89 $7,644.83 7.00 0.00 5 Finance Director 1 0 M 745 $6,571.16 $8,132.80 7.00 0.00 18 Public Works Director/Engineer 1 0 M 765 $6,571.16 $8,132.80 7.00 0.00 13 Police Chief 1 0 M 883 $6,990.60 $8,651.92 7.00 0.00 2 City Administrator 0 1 F 1,084 $7,911.50 $9,791.67 7.00 0.00 21Job Number Count: 1 Case : 2016 DATA (Test) Predicted Pay Report for Orono 1/20/2016 0 200 400 600 800 1000 1200 3000 4000 5000 6000 7000 8000 9000 10000 Male Jobs Female Jobs Balanced Jobs Predicted Pay Line Continuation (Min)Line Continuation (Max) Points Sa l a r y Page 1 of 2 1/20/2016 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Orono Case : 2016 DATA (Test) 14 Community Service Officer 76 $3,214.83 Male 1 ($350.74)$3,565.57 0 1 1 Administrative Assistant 114 $4,117.62 Female 0 $124.32 $3,993.30 4 4 7 Payroll/Utility Billing Clerk 131 $4,380.45 Female 0 $195.16 $4,185.29 1 1 11 Planning Assistant 151 $4,660.05 Female 0 $249.26 $4,410.79 1 1 17 Maintenance 164 $4,660.05 Male 6 $102.71 $4,557.34 0 6 16 Office Manager 219 $4,273.94 Female 0 ($864.57)$5,138.51 1 1 3 City Clerk 240 $5,610.57 Female 0 $294.43 $5,316.14 1 1 6 IT Technician 250 $5,610.57 Male 1 $209.46 $5,401.11 0 1 19 Public Works Supervisor 273 $5,610.57 Male 2 ($37.31)$5,647.88 0 2 4 Accountant 294 $5,610.57 Male 1 ($294.62)$5,905.19 0 1 21 Patrol Officer 299 $5,702.67 Balanced 16 ($263.61)$5,966.28 5 21 9 City Planner 324 $5,968.70 Female 0 ($303.64)$6,272.34 1 1 12 Senior Planner 353 $6,349.68 Male 1 ($289.57)$6,639.25 0 1 8 Building Official 354 $6,349.68 Male 1 ($302.91)$6,652.59 0 1 22 Sergeant 356 $6,837.44 Male 4 $156.77 $6,680.67 0 4 15 Deputy Chief 508 $7,186.14 Male 1 ($8.88)$7,195.02 0 1 10 Community Development Director 640 $7,644.83 Male 1 ($35.20)$7,680.03 0 1 5 Finance Director 745 $8,132.80 Male 1 $46.75 $8,086.05 0 1 18 Public Works Director/Engineer 765 $8,132.80 Male 1 ($35.57)$8,168.37 0 1 13 Police Chief 883 $8,651.92 Male 1 $6.23 $8,645.69 0 1 2 City Administrator 1,084 $9,791.67 Female 0 $345.23 $9,446.44 1 1 Job Number Count: 21 Page 2 of 2 Pay Equity Implementation Report 1/20/2016 Part B: Official Verification The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. 1. The system used was: Description: 2.Health Insurance benefits for male and female classes of comparable value have been evaluated and: Part C: Total Payroll is the annual payroll for the calendar year just ended December 31. 3.An official notice has been posted at: (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: (governing body) (chief elected official) (title) Checking this box indicates the following: Date Submitted: Part A: Jurisdiction Identification Jurisdiction:Jurisdiction Type: Phone: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Contact:E-Mail: REQUEST FOR COUNCIL ACTION Date: Jan 25, 2016 Item No.: 15 Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson - RJO JML City Administrator’s Title: Finance Director Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 104431 to 104523, totaling $2,461,278.83. Noteworthy payments include: Bond Trust Services US Bank $ 781,434.39 $ 531,901.25 Debt service payments for the City’s outstanding bonds are due on 2/1/2016. These funds will be wired on 1/29/2016. Bruce Paddock $ 902,868.63 Last fall, the developers for the Mooney Lake paid cash in lieu of a letter of credit. They have now provided the City with a LOC so these funds are being returned. Advanced Imaging Systems $ 283.86 In 2015 the City entered a maintenance agreement with AIS for our networked printers. Because toner is included in the service agreement the City saved $4,500 in toner costs which more than paid for the service agreement. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ACE CASH EXPRESS 01/25/2016 104431 2015-1228-0 101-42110-311 document reproduction Police Department 7.10 Total 104431:7.10 Advanced Imaging Solutions 01/25/2016 104432 91789 101-41900-401 printer maint contract 1/10 to 2/09 Central Services 113.54 Advanced Imaging Solutions 01/25/2016 104432 91789 101-42110-401 printer maint contract 1/10 to 2/09 Police Department 141.93 Advanced Imaging Solutions 01/25/2016 104432 91789 602-49450-401 printer maint contract 1/10 to 2/09 Sewer 28.39 Total 104432:283.86 ALL STAR ELECTRIC 01/25/2016 104433 1509 101-41900-404 PW repairs Central Services 324.35 Total 104433:324.35 AMERICAN TIRE DISTRIBUTOR 01/25/2016 104434 69603710 101-42110-402 tires Police Department 510.96 Total 104434:510.96 ASSOC OF METRO MUNICIPALI 01/25/2016 104435 59 101-41110-433 2016 membership dues Mayor & Council 3,245.00 Total 104435:3,245.00 BARRY RATHBUN 01/25/2016 104436 11216 101-43000-226 reimb for safety boots Public Works Department 156.59 Total 104436:156.59 BEARING INDUSTRIAL & SUPPL 01/25/2016 104437 40291 101-43000-221 sweeper repair Public Works Department 59.68 Total 104437:59.68 BLUE CROSS BLUE SHIELD OF 01/12/2016 104426 11016 101-21706 Health insurance 20,315.50 BLUE CROSS BLUE SHIELD OF 01/12/2016 104426 11016 101-15998 Cobra 6,269.76 Total 104426:26,585.26 BLUE CROSS BLUE SHIELD OF 01/25/2016 104438 12016 101-15998 Cobra 8,514.28 BLUE CROSS BLUE SHIELD OF 01/25/2016 104438 12016 101-21706 Health insurance 17,007.82 BLUE CROSS BLUE SHIELD OF 01/25/2016 104438 12016 101-42110-135 Disability continuation Police Department 594.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104438:26,116.10 BOLTON & MENK INC.01/25/2016 104439 185081-CRE 601-49400-304 Credit for overpayment Water 810.00- BOLTON & MENK INC.01/25/2016 104439 185081-CRE 602-49450-304 Credit for overpayment Sewer 855.00- BOLTON & MENK INC.01/25/2016 104439 185081-CRE 651-49910-304 Credit on account Storm Water 2,135.00- BOLTON & MENK INC.01/25/2016 104439 186053 601-16500 North system well 755.47 BOLTON & MENK INC.01/25/2016 104439 186055 601-16500 Well house/WTP improvements 87.97 BOLTON & MENK INC.01/25/2016 104439 186058 101-43280-304 15-3774 1700 Shoreline Special Services 603.00 BOLTON & MENK INC.01/25/2016 104439 186060 101-43280-304 14-3692 2620 & 2630 Fox Special Services 262.50 BOLTON & MENK INC.01/25/2016 104439 186061 101-43280-304 12-0975 Nelson Wetland Restoration Special Services 75.00 BOLTON & MENK INC.01/25/2016 104439 186063 101-43280-304 13-3626 Piveview Special Services 150.00 BOLTON & MENK INC.01/25/2016 104439 186064 101-43280-304 2015-01451 725 Sixth Ave Special Services 75.00 BOLTON & MENK INC.01/25/2016 104439 186066 101-43280-304 2013-00874 3165 North Shore Special Services 300.00 BOLTON & MENK INC.01/25/2016 104439 186068 101-43280-304 15-3739 Mooney Lake Preserve Special Services 208.00 BOLTON & MENK INC.01/25/2016 104439 186070 101-43280-304 15-3770 Orchard Farms Special Services 486.00 BOLTON & MENK INC.01/25/2016 104439 186071 101-43280-304 15-3793 Fresh Water Bldg Special Services 540.00 BOLTON & MENK INC.01/25/2016 104439 186072 101-43280-304 2015-1451 Spring Hill Special Services 216.00 BOLTON & MENK INC.01/25/2016 104439 186073 101-43280-304 15-3716 3850 Watertown Rd Special Services 50.00 BOLTON & MENK INC.01/25/2016 104439 186075 651-49910-304 Storm sewer Storm Water 560.00 BOLTON & MENK INC.01/25/2016 104439 186075 101-43170-304 GIS Engineering 210.00 BOLTON & MENK INC.01/25/2016 104439 186075 651-49910-304 Watertown Rd ditch Storm Water 350.00 BOLTON & MENK INC.01/25/2016 104439 186075 602-49450-304 Otten sewer easement Sewer 90.00 BOLTON & MENK INC.01/25/2016 104439 186075 651-49910-304 drainage issues Storm Water 90.00 BOLTON & MENK INC.01/25/2016 104439 186075 101-43170-304 CIP review Engineering 390.00 BOLTON & MENK INC.01/25/2016 104439 186076 602-16500 Sewer imp 5,035.00 BOLTON & MENK INC.01/25/2016 104439 186078 601-49400-304 At&T Plan review & inspection Water 643.25 BOLTON & MENK INC.01/25/2016 104439 186080 651-49910-304 Fox Street improvements Storm Water 2,397.00 BOLTON & MENK INC.01/25/2016 104439 186107 101-43280-304 15-3723 Lakeview Addn Special Services 1,428.00 BOLTON & MENK INC.01/25/2016 104439 186108 602-16500 LS2 improvements 1,877.46 BOLTON & MENK INC.01/25/2016 104439 186109 402-48056-304 Watertown Rd phase 2 Watertown Road 24,263.50 BOLTON & MENK INC.01/25/2016 104439 186455 602-49450-304 Scada project Sewer 175.94 Total 104439:37,519.09 BOND TRUST SERVICES CORP 01/25/2016 104440 28092 321-47000-611 GO 2010A bond 39,971.88 BOND TRUST SERVICES CORP 01/25/2016 104440 28092 321-47000-601 GO 2010A bond 190,000.00 BOND TRUST SERVICES CORP 01/25/2016 104440 28093 322-47000-601 GO 2014A 495,000.00 BOND TRUST SERVICES CORP 01/25/2016 104440 28093 322-47000-611 GO 2014A 56,462.51 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104440:781,434.39 BOND TRUST SERVICES CORP 01/25/2016 104441 28803 322-47000-620 GO 2014A bond agent fees 450.00 Total 104441:450.00 BOYER FORD & TRUCK 01/25/2016 104442 1023125 101-43000-222 #424 step Public Works Department 144.47 Total 104442:144.47 BRUCE PADDOCK 01/25/2016 104443 11516 101-22205 Mooney Lake escrow refund-replaced with LOC 902,868.63 Total 104443:902,868.63 BUDGET PRINTING 01/25/2016 104444 9705 101-41900-352 inspection notices Central Services 279.20 Total 104444:279.20 CAMPBELL KNUTSON 01/25/2016 104445 2717-000G1 101-41600-307 General legal review Law/Legal Services 1,422.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-004G1 101-42110-307 Police matters Police Department 310.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-115G6 101-41600-308 Code enforcement/ordinance violations Law/Legal Services 139.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-201G4 101-41600-307 misc recordings Law/Legal Services 640.88 CAMPBELL KNUTSON 01/25/2016 104445 2717-328G5 406-48706-307 1735 Fagerness hazardous bldg 521.10 CAMPBELL KNUTSON 01/25/2016 104445 2717-347G8 225-45215-307 Hackberry property 87.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-360G8 601-16500 Well #4 Land 1,260.83 CAMPBELL KNUTSON 01/25/2016 104445 2717-379G3 101-43280-307 15-3786 Mooney Lake Preserve Special Services 67.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-382G3 101-43280-307 15-3770 460 Orchard Park Rd Special Services 1,813.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-383G3 101-43280-307 15-3774 1700 Shoreline Dr Special Services 112.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-391G2 101-43280-307 15-3789 3590 North Shore Dr Special Services 90.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-392G1 101-43280-307 15-3769 3409 East Lake St Special Services 90.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-393G1 101-43280-307 15-3791 480 Russell Ave Special Services 90.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-394G1 101-43280-307 15-3794 4565 Bayside Special Services 90.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-395G1 101-43280-307 15-3796 2941 Casco Pt Special Services 90.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-396G1 101-41600-307 Land exchange 05-117-23-24-0118 Law/Legal Services 1,009.00 CAMPBELL KNUTSON 01/25/2016 104445 2717-800G4 101-42400-307 B&Z staff meetings 12/15 Building & Zoning 728.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-801G4 101-41600-307 Council meetings 12/15 Law/Legal Services 1,131.50 CAMPBELL KNUTSON 01/25/2016 104445 2717-802G4 101-42400-307 B&Z assistance Building & Zoning 1,426.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104445:11,120.31 CARDMEMBER SERVICE 01/25/2016 104446 AE11416 101-43000-437 bridge inspection training-UofM Public Works Department 125.00 CARDMEMBER SERVICE 01/25/2016 104446 CF10516 101-42110-433 FBI NAA membership Police Department 85.00 CARDMEMBER SERVICE 01/25/2016 104446 CF11116 101-42110-433 International Chiefs of Police membership Police Department 150.00 CARDMEMBER SERVICE 01/25/2016 104446 CF11216 101-42110-240 vehicle tools-Amazon Police Department 101.16 CARDMEMBER SERVICE 01/25/2016 104446 CF123115B 101-42110-402 Car wash buff-n-glo Police Department 13.00 CARDMEMBER SERVICE 01/25/2016 104446 SO113116 601-49400-240 tools Sears Water 132.95 CARDMEMBER SERVICE 01/25/2016 104446 SO113116 602-49450-240 tools Sears Sewer 132.95 CARDMEMBER SERVICE 01/25/2016 104446 TA11116 101-43000-224 tools for workbay Sears Public Works Department 508.25 Total 104446:1,248.31 CENTERPOINT ENERGY MAIN 01/25/2016 104447 123015 601-49400-381 11/19 to 12/18 Water 639.36 CENTERPOINT ENERGY MAIN 01/25/2016 104447 123015 602-49450-381 11/19 to 12/18 Sewer 935.29 CENTERPOINT ENERGY MAIN 01/25/2016 104447 123015 101-41900-381 11/19 to 12/18 Central Services 954.58 CENTERPOINT ENERGY MAIN 01/25/2016 104447 123015 101-42110-381 11/19 to 12/18 Police Department 257.53 CENTERPOINT ENERGY MAIN 01/25/2016 104447 123015 101-45210-381 11/19 to 12/18 Golf Course 126.07 Total 104447:2,912.83 CHAD STENSRUD 01/25/2016 104448 11016 101-42110-321 reimb dictation app Police Department 19.30 Total 104448:19.30 CHESTNUT CAMBRONNE PA 01/25/2016 104449 134420 101-41600-306 conflict prosecution Law/Legal Services 532.00 Total 104449:532.00 CHRIS FISCHER 01/25/2016 104450 120815 101-42110-437 reimb lunch training Police Department 19.63 CHRIS FISCHER 01/25/2016 104450 120815 101-42110-437 reimb parking Police Department 6.00 Total 104450:25.63 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13445 101-42110-402 #239 light replacement, balance tires Police Department 274.51 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13458 101-42110-402 #233 oil change Police Department 42.74 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13468 101-42110-402 #235 oil change Police Department 48.76 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13472 101-42110-402 #228 coolant leak repair Police Department 297.09 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13478 101-42110-402 #227 motor mount Police Department 551.03 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CHUNKS LAKESHORE AUTO 01/25/2016 104451 13479 101-42110-402 #242 oil change Police Department 42.74 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13480 101-42110-402 #236 oil change, air filter Police Department 106.66 CHUNKS LAKESHORE AUTO 01/25/2016 104451 13486 101-42110-402 #237 oil change, air filter, transmission service Police Department 291.51 Total 104451:1,655.04 CITY OF LONG LAKE 01/25/2016 104452 201369 601-49400-387 4th Qtr Water Water 1,519.88 CITY OF LONG LAKE 01/25/2016 104452 201369 602-49450-387 4th Qtr sewer Sewer 2,321.30 Total 104452:3,841.18 CITY OF MINNETONKA BEACH 01/25/2016 104453 123115 602-49450-387 4th qtr service Sewer 116.00 Total 104453:116.00 City of Orono Utilities 01/25/2016 104454 123115 101-41900-382 City Hall 4th Qtr UB Central Services 249.91 City of Orono Utilities 01/25/2016 104454 123115 101-42110-382 PD 4th Qtr UB Police Department 249.90 City of Orono Utilities 01/25/2016 104454 123115 101-41900-382 PW 4th Qtr UB Central Services 275.25 City of Orono Utilities 01/25/2016 104454 123115 101-41900-382 Post Office 4th Qtr UB Central Services 151.46 City of Orono Utilities 01/25/2016 104454 123115 601-49400-382 Water Plant 4th Qtr UB Water 269.92 Total 104454:1,196.44 CITY OF WAYZATA 01/25/2016 104455 10716 601-49400-387 4th Quarter water Water 4,216.25 CITY OF WAYZATA 01/25/2016 104455 10716 602-49450-381 4th Quarter sewer Sewer 8,616.67 Total 104455:12,832.92 CMI INC 01/25/2016 104456 818186 101-42110-221 breathylizer mouth pieces Police Department 489.46 Total 104456:489.46 CONTINENTAL RESEARCH CO 01/25/2016 104457 429831 101-45200-223 graffiti remover Parks 193.00 Total 104457:193.00 CORREY FARNIOK 01/25/2016 104458 12016 101-42110-439 reimb chief's lunch Police Department 15.00 CORREY FARNIOK 01/25/2016 104458 12016 101-42110-439 reimb chief's lunch Police Department 15.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104458:30.00 CRISTIANI, JUAN 01/25/2016 104459 12016 101-34410 Refund plan review 130.88 Total 104459:130.88 DAVE KLITZKE 01/25/2016 104460 12016 101-42110-201 reimb parts for PD wifi Police Department 30.02 Total 104460:30.02 DELTA DENTAL 01/25/2016 104461 63338819 101-21709 003722072 Feb Dental 2,460.00 DELTA DENTAL 01/25/2016 104461 63338819 101-15998 003722072 Feb Cobra 568.00 Total 104461:3,028.00 DOBO S 01/25/2016 104462 10830 101-41300-489 J. Gregory retirement party Administration 688.97 Total 104462:688.97 EARL F ANDERSON & ASSOC 01/25/2016 104463 0110139 101-43000-224 street signs Public Works Department 199.70 Total 104463:199.70 ECM PUBLISHERS INC 01/25/2016 104464 290935 101-41900-352 legal ads Central Services 137.08 Total 104464:137.08 EHLERS AND ASSOCIATES INC 01/25/2016 104465 69502 321-47000-319 continuing disclosure report 1,537.50 EHLERS AND ASSOCIATES INC 01/25/2016 104465 69502 322-47000-319 continuing disclosure report 1,537.50 Total 104465:3,075.00 FLAHERTY, GLEN 01/25/2016 104466 12016 101-34410 plan review refund 28.15 Total 104466:28.15 FRANK, CORREY 01/25/2016 104467 11916 999-10015 utility refund 50.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104467:50.00 FREDERICK PETERS 01/12/2016 104424 22315 999-10015 refund overpay of ready to serve 514.69 Total 104424:514.69 G & K SERVICES 01/25/2016 104468 1006490435 101-41900-404 mats Central Services 14.40 G & K SERVICES 01/25/2016 104468 1006490435 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 01/25/2016 104468 1006490435 101-43000-226 uniform Public Works Department 29.03 G & K SERVICES 01/25/2016 104468 1006490435 601-49400-226 uniform Water 14.52 G & K SERVICES 01/25/2016 104468 1006490435 602-49450-226 uniform Sewer 14.52 Total 104468:78.85 GENUINE PARTS COMPANY/NA 01/25/2016 104469 302239 101-43000-224 shop supplies Public Works Department 31.45 GENUINE PARTS COMPANY/NA 01/25/2016 104469 302347 101-43000-221 repair parts Public Works Department 26.00 GENUINE PARTS COMPANY/NA 01/25/2016 104469 302726 101-43000-224 shop tools Public Works Department 219.00 GENUINE PARTS COMPANY/NA 01/25/2016 104469 302795 101-43000-224 shop tools Public Works Department 84.48 GENUINE PARTS COMPANY/NA 01/25/2016 104469 302803 101-43000-224 shop tools Public Works Department 114.95 GENUINE PARTS COMPANY/NA 01/25/2016 104469 303022 101-43000-224 supplies Public Works Department 27.34 Total 104469:503.22 GMH ASPHALT 01/25/2016 104470 2 435-48964-304 Baldur Park Road pay request 2 6,344.26 GMH ASPHALT 01/25/2016 104470 2 435-20600 Baldur Park Road pay request 2 retainage 1,268.85- Total 104470:5,075.41 GRAINGER INC 01/25/2016 104471 9930663407 101-43000-224 supplies Public Works Department 30.48 Total 104471:30.48 HENNEPIN COUNTY INFOR TE 01/25/2016 104472 1000068882 101-43000-240 radio admin fee Public Works Department 47.73 Total 104472:47.73 HENNEPIN COUNTY INFOR TE 01/25/2016 104473 1000068851 101-42110-414 radio lease and MDC billing Police Department 1,690.12 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104473:1,690.12 HENNEPIN COUNTY INFOR TE 01/25/2016 104474 1000068587 101-41900-319 network support Central Services 50.00 Total 104474:50.00 HENNEPIN COUNTY SHERIFF 01/25/2016 104475 1000068657 101-41600-309 jail charges Law/Legal Services 325.00 Total 104475:325.00 JESSICA WERDER 01/25/2016 104476 10616 101-42110-441 reimb noatry filing Police Department 20.00 Total 104476:20.00 JOHNSON, DOUG 01/25/2016 104477 11116 999-10015 Utility refund 21.03 Total 104477:21.03 JUSTIN HIRSCH 01/25/2016 104478 11216 101-43000-226 reimb boots Public Works Department 175.00 Total 104478:175.00 KENNETH N POTTS PA 01/25/2016 104479 10616 101-41600-306 prosecution services Dec Law/Legal Services 3,000.00 Total 104479:3,000.00 LANO EQUIPMENT 01/25/2016 104480 02-348156 101-43000-221 bobcat attachment Public Works Department 4,578.00 LANO EQUIPMENT 01/25/2016 104480 02-348159 101-43000-221 bobcat broom attachment Public Works Department 4,256.00 LANO EQUIPMENT 01/25/2016 104480 03-349211 101-43000-221 oil for bobcats Public Works Department 129.90 Total 104480:8,963.90 LOGIS 01/25/2016 104481 41120 101-42110-401 police backups Police Department 52.50 LOGIS 01/25/2016 104481 41120 101-41900-401 network issues Central Services 105.00 LOGIS 01/25/2016 104481 41150 101-42110-401 police access list Police Department 52.50 LOGIS 01/25/2016 104481 41177 101-42110-310 police records Police Department 5,347.00 LOGIS 01/25/2016 104481 41177 101-42110-329 internet Police Department 193.50 LOGIS 01/25/2016 104481 41177 101-41900-329 internet Central Services 193.50 LOGIS 01/25/2016 104481 41227 101-42110-401 entrust tokens Police Department 32.06 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LOGIS 01/25/2016 104481 41269 101-42110-401 police video backup Police Department 525.00 Total 104481:6,501.06 LONG LAKE TRUE VALUE 01/25/2016 104482 B307693 101-43000-222 #428 parts Public Works Department 14.98 LONG LAKE TRUE VALUE 01/25/2016 104482 B307694 101-43000-224 heater Public Works Department 25.99 LONG LAKE TRUE VALUE 01/25/2016 104482 B307986 601-49400-227 supplies Water 4.29 LONG LAKE TRUE VALUE 01/25/2016 104482 B308137 101-43000-224 supplies Public Works Department 4.80 Total 104482:50.06 MANSFIELD OIL COMPANY 01/25/2016 104483 55231 101-43000-212 Diesel Public Works Department 174.18 MANSFIELD OIL COMPANY 01/25/2016 104483 55232 101-42110-212 Fuel PD Police Department 1,773.93 Total 104483:1,948.11 METRO WEST INSPECTIONS S 01/25/2016 104484 11116 101-42400-310 Dec inspection services Building & Zoning 6,704.50 Total 104484:6,704.50 MIDWEST AQUA CARE 01/25/2016 104485 100615 101-45210-404 pond care Golf Course 890.00 Total 104485:890.00 MILLER, JONATHAN 01/25/2016 104486 11916 101-22205 Escrow refund 2014-00411/2015-00647 700.00 Total 104486:700.00 MINNEAPOLIS OXYGEN COMP 01/25/2016 104487 171142619 101-43000-415 acetylene, oxygen Public Works Department 24.18 MINNEAPOLIS OXYGEN COMP 01/25/2016 104487 171142620 101-42110-221 oxygen Police Department 16.12 MINNEAPOLIS OXYGEN COMP 01/25/2016 104487 171142621 101-42110-221 oxygen Police Department 29.14 MINNEAPOLIS OXYGEN COMP 01/25/2016 104487 183202364 101-42110-221 oxygen Police Department 139.50 Total 104487:208.94 MINNESOTA UI FUND 01/25/2016 104488 10398356 101-42400-142 unemployment A. Mack Building & Zoning 823.60 MINNESOTA UI FUND 01/25/2016 104488 10398356 101-42110-142 unemployment L. Olson Police Department 1,617.96 Total 104488:2,441.56 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN CHIEF OF POLICE ASSN 01/25/2016 104489 2016 101-42110-433 2016 membership C. Farniok Police Department 290.00 Total 104489:290.00 MN DEPT OF REVENUE-WIRE 01/25/2016 104490 123115 101-34210 Dec sales tax 18.00 MN DEPT OF REVENUE-WIRE 01/25/2016 104490 123115 101-34650 Dec sales tax 16.00 MN DEPT OF REVENUE-WIRE 01/25/2016 104490 123115 601-39610 Dec sales tax 66.00 MN DEPT OF REVENUE-WIRE 01/25/2016 104490 123115 601-20806 Dec sales tax 17.00 MN DEPT OF REVENUE-WIRE 01/25/2016 104490 123115 101-37990 Dec sales tax 60.00 Total 104490:177.00 NORTHER TOOL-HSBC BUSINE 01/25/2016 104491 11216 101-43000-224 spreader for sidewalks Public Works Department 285.32 Total 104491:285.32 NORTHERN CAPITAL INSURAN 01/25/2016 104492 146443 703-49960-370 insurance agent of record 8,000.00 Total 104492:8,000.00 NOVA COMMUNICATIONS 01/25/2016 104493 96635 101-41900-401 Phone maintenance Central Services 60.00 Total 104493:60.00 O SULLIVANS HOLIDAY 546 01/25/2016 104494 123115 101-42110-402 car washes Police Department 44.00 Total 104494:44.00 O SULLIVANS HOLIDAY 547 01/25/2016 104495 122615 101-42110-402 car washes Police Department 90.87 Total 104495:90.87 OFFICE DEPOT 01/25/2016 104496 8166384940 101-42110-201 office supplies Police Department 506.26 Total 104496:506.26 OFFICE DEPOT 01/25/2016 104497 8153139620 101-41900-201 office supplies Central Services 465.94 OFFICE DEPOT 01/25/2016 104497 8153140640 101-41900-201 office supplies Central Services 47.80 OFFICE DEPOT 01/25/2016 104497 8153140660 101-41900-201 office supplies Central Services 33.08 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104497:546.82 PERMITWORKS LLC 01/25/2016 104498 2016-0033 101-41900-416 PermitWorks software support Central Services 4,485.00 Total 104498:4,485.00 PERSONNEL EVALUATION INC 01/25/2016 104499 16880 101-42110-319 PEP billing Police Department 20.00 Total 104499:20.00 ROGER PEITSO 01/25/2016 104500 11516 101-42400-437 mileage reimb training Building & Zoning 52.92 Total 104500:52.92 SEH DESIGN BUILD INC 01/25/2016 104501 1742 601-49400-405 water tank painting and maintenance program Water 4,900.00 Total 104501:4,900.00 SELECT ACCOUNT 01/25/2016 104502 11216 101-21719 FLEX 1,010.00 Total 104502:1,010.00 SEW LIKE NEW 01/25/2016 104503 123115 101-42110-226 uniform repairs Police Department 245.57 Total 104503:245.57 SEWER SERVICES INC 01/25/2016 104504 4374 602-49450-443 televising Sewer 16,056.40 Total 104504:16,056.40 SHRED IT 01/25/2016 104505 9408899706 101-42110-319 shredding service Police Department 208.65 Total 104505:208.65 STREICHERS POLICE EQUIP 01/25/2016 104506 1180049 101-42110-226 uniforms Schoenherr Police Department 28.00 STREICHERS POLICE EQUIP 01/25/2016 104506 1180084 101-42110-226 uniforms J. Wittke Police Department 100.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1180277 101-42110-226 holster Police Department 129.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1180303 101-42110-226 uniforms Szczepanik Police Department 144.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1180359 101-42110-226 batteries, gloves Police Department 208.94 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHERS POLICE EQUIP 01/25/2016 104506 1180600 101-42110-226 flashlight repair Police Department 39.98 STREICHERS POLICE EQUIP 01/25/2016 104506 1181224 101-42110-226 uniforms Farniok Police Department 115.98 STREICHERS POLICE EQUIP 01/25/2016 104506 1182797 101-42110-226 uniforms McCoy Police Department 67.49 STREICHERS POLICE EQUIP 01/25/2016 104506 1183140 101-42110-226 uniforms Needham Police Department 200.00 STREICHERS POLICE EQUIP 01/25/2016 104506 1184698 101-42110-226 uniforms McCoy Police Department 121.96 STREICHERS POLICE EQUIP 01/25/2016 104506 1185497 101-42110-226 uniforms Barnes Police Department 181.49 STREICHERS POLICE EQUIP 01/25/2016 104506 1185552 101-42110-226 uniforms Vargas Police Department 34.98 STREICHERS POLICE EQUIP 01/25/2016 104506 1186327 101-42110-226 uniforms T. Wittke Police Department 172.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1186478 101-42110-550 #243 setup Police Department 10,427.69 STREICHERS POLICE EQUIP 01/25/2016 104506 1186495 101-42110-226 uniforms Barnes Police Department 15.98 STREICHERS POLICE EQUIP 01/25/2016 104506 1186997 101-42110-226 uniforms Schultz Police Department 1,072.50 STREICHERS POLICE EQUIP 01/25/2016 104506 1187729 101-42110-226 uniforms White-vest Police Department 975.00 STREICHERS POLICE EQUIP 01/25/2016 104506 1187844 101-42110-226 uniforms Schultz Police Department 130.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1188327 101-42110-226 uniforms T. Wittke Police Department 54.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1188438 101-42110-226 uniforms Barnes Police Department 159.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1188601 101-42110-226 uniforms Stensrud Police Department 7.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1188603 101-42110-226 uniforms Stensrud Police Department 144.00 STREICHERS POLICE EQUIP 01/25/2016 104506 1188610 101-42110-226 uniforms T. Wittke Police Department 7.99 STREICHERS POLICE EQUIP 01/25/2016 104506 1188723 101-42110-226 uniforms White Police Department 125.00 STREICHERS POLICE EQUIP 01/25/2016 104506 CM271629 101-42110-226 credit for return Police Department 129.99- STREICHERS POLICE EQUIP 01/25/2016 104506 CM271729 101-42110-226 credit for return Police Department 1,100.00- STREICHERS POLICE EQUIP 01/25/2016 104506 CM271783 101-42110-226 credit for return Police Department 174.99- Total 104506:13,264.92 SUSAN SCHULTZ 01/25/2016 104507 10916 101-42110-221 reimb headlight Police Department 6.37 Total 104507:6.37 THE HOME DEPOT 01/25/2016 104508 2808060997 101-41900-223 filters Central Services 111.30 Total 104508:111.30 THE SIGN AGE INC 01/25/2016 104509 31252 101-42110-352 business cards Police Department 60.00 Total 104509:60.00 TOLL GAS & WELDING SUPPLY 01/25/2016 104510 10115567 101-43000-224 welding supplies Public Works Department 57.84 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104510:57.84 TRAFFIC DATA INC 01/12/2016 104425 3381 101-43170-304 MSA traffic counts Engineering 1,275.00 TRAFFIC DATA INC 01/12/2016 104425 3488 101-43170-304 MSA traffic counts Engineering 680.00 Total 104425:1,955.00 UNITED STATES POSTAL SERV 01/25/2016 104511 86-2016 101-42110-322 Po Box 86 Police Department 90.00 Total 104511:90.00 URBAN LAND INSTITUTE 01/25/2016 104512 1985768 101-41300-433 2016 Mayor membership Administration 220.00 Total 104512:220.00 US BANK WIRE 01/25/2016 104513 20116 319-47000-611 GO Street Recon Series 2008A 60,776.25 US BANK WIRE 01/25/2016 104513 20116 319-47000-601 GO Street Recon Series 2008A 395,000.00 US BANK WIRE 01/25/2016 104513 802568700-1 320-47000-601 GO Imp Refund Bond 2009A 75,000.00 US BANK WIRE 01/25/2016 104513 802568700-1 320-47000-611 GO Imp Refund Bond 2009A 1,125.00 Total 104513:531,901.25 VERIZON WIRELESS 01/25/2016 104514 9758392472 101-42110-321 1/07/16 to 2/06/16 Police Department 2,143.06 VERIZON WIRELESS 01/25/2016 104514 9758392472 101-41900-321 1/07/16 to 2/06/16 Central Services 294.26 VERIZON WIRELESS 01/25/2016 104514 9758392472 101-45210-321 1/07/16 to 2/06/16 Golf Course 39.55 VERIZON WIRELESS 01/25/2016 104514 9758392472 601-49400-321 1/07/16 to 2/06/16 Water 12.73- VERIZON WIRELESS 01/25/2016 104514 9758392472 602-49450-321 1/07/16 to 2/06/16 Sewer 12.73- Total 104514:2,451.41 VOJTA, CHRISTOPHER 01/25/2016 104515 11116 999-10015 Utility refund 198.63 Total 104515:198.63 WAMBOLD, SEAN 01/25/2016 104516 11916 101-22205 Escrow refund 2015-01294 700.00 Total 104516:700.00 WASTE MANAGEMENT RECYC 01/25/2016 104517 0016353-280 603-49500-316 Recycling Jan 8,783.36 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 1/12/2016 - 1/25/2016 Jan 21, 2016 09:46AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104517:8,783.36 WEILANDS ALL SEASONS CLINI 01/25/2016 104518 23426 101-41900-404 PW furnace repair Central Services 499.45 Total 104518:499.45 WESTONKA COMMUNITY & CO 01/25/2016 104519 2016 101-42110-433 2016 Membership Police Department 125.00 Total 104519:125.00 WESTSIDE WHOLESALE TIRE 01/25/2016 104520 760912 101-43000-221 sweeper tires Public Works Department 68.64 Total 104520:68.64 WILLIAMS TOWING 01/25/2016 104521 6517062 231-45650-436 16-00003 2007 Silverado 155.00 Total 104521:155.00 WRIGHT HENNEPIN ELECTRIC 01/25/2016 104522 11116 602-49450-381 12/01 to 1/01 Sewer 39.96 Total 104522:39.96 WRIGHT HENNEPIN ELECTRIC 01/25/2016 104523 11116 101-43000-381 12/01 to 1/01 Public Works Department 107.33 Total 104523:107.33 Grand Totals: 2,461,278.83