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HomeMy WebLinkAboutProject Packet' A. y CM OF ORONO, MMWrA Conditional Use and Variance Appli !� # , 3 LOCATION OF PROPOSAL (or property) TYPE OF W42ST Address 14A-10 I Conditional Use Legal Description Lots 39, 40, 41, 42, 43, 44, 45 Morse Island) Variance Park APPLICANT Name John D. Uran Phone 0 474-3345 Address 20525 Park Place, Excelsior, Minnesota Name John D. Uran Phone #474-3345 Address 20525 Park Place, Excelsior, Minnesota Present Zoning U _ '�-1 w- Present Use vacant Wetlands Variance Riprap � Fee FOR OFFICIAL USE ONLY Council Action to Zoning Ordinance Section Relating tc� Request 34.390 and Denied Specify Ordinance Requirements Section 34.390 requires a lot area of 2 acres, ,ection 31.203 allows 1 acre under certain circumstances Explain Request Relative to Requirements The request is to Le allowed to build a single farrsly residence on the. combine lots. The combined lots cor.tliin 1.65 acres 2,500 _square feet), the ordinance reLX.ires 2 acres. However, Section 31.203 allows 1 acre unr'er certain circumstances Extent of Nonconformity -'he ;inEY: lots are 1G.79 less than the necessary acreage. Hardships to Property (Your reasons for requesting t}ds Variance or Conditional Use Pemit These lots were platted in 1887 and have been under ccfmnr ownership since at least 1957. a l 1 t_h G of coL Ge Prior to the existing zoning ordinance. The combined lots are surrourl' or throe sides Fy public streets and on the fourth side by the lake. All other requirmv_-i.ts of ? , or d i r,.ato wicks, tree cutting, hard cover and sewage disposal shall be cortplied with because of the unique situation of roads and lake surrounding the property there tar to m f•,rrt�her min} i r i p with ether property. (See other side of page) MATERIAL NECESSARY 11OR COMPLETE- APPLICATION (Must be submitted 1 week prior to Council Meeting) I. Application completed 2. Plat Map Section 3. Survey (Sketch in proposal) ')ate 4. Certified Property Owner's Lilt of c�wnenr within (300 ft .) (150 ft . ) fmm epin Ca]tyRe istrar of Deeds , S. 5i0.00 : &signature _<__ /' Fry James sthy i (.'AITVof ORONO N? 5 4 3 W ORONO, MINNESOTA / P.O. CRYSTAL BAY, MINN. 55323 < 19 2.4e A.L y lboui ❑ CASH ❑CHEC, OEPT REMARKS OR T ` ACCT. I FUND - � � �; �';' fir? • � Hwy W. it .+ *x ^t Hardships to Property (Continued) Attached is a letter of John Holmquist in regard to the septic system, copy of half section plat map, survey and sketch on survey showing proposed Ic-ation of h m6 and septic system. All the requirements of Ordinance number Section 31.203 are met and that section allows construction of single family residence on this property. } N K P .. U F t —• U5 MEA#DirR L MIC E 449. t \N E #393 - 545 Indian Mound June 20, 1974 Wayzata, Minnesota 55391 (612) 473-4224 Mr, Bob Bell The Architectural Alliance 400 Clinton Avenue Minneapolis, Minnesota 55403 Re: Percolation Test - Big Island - Orono Dear Mr. Bell: On June 12 and 13, 1974, percolation tests were run on your property on Big Island in Lake Minnetonka at locations shown on the enclosed sketch map. Tests consisted of one soils boring to eight feet in depth and six test holes 24 to 36 inches; in depth. Soils encountered were topsoil, medium brown sand clay till and light brown clay loam with sand seams. No water was observed. Percolation rates averaged 30 minutes per inch. At this rate the drain fieid area required is 250 square feet for each pro- posed bedroom. Suggested alternative drain field sites are shown. We would recommend use of the larger area, west of the proposed house as the first alternative. The stated percolation rate is an average of rates at the locations shown and no guarantee is implied or expressed that these conditions exist for the entire proposed drain field area. If we can be of further help, please advise. Sinccrely, I:UGLNE A. HICKOK AND ASSOCIATES John A. Holmquist JAH/pah Enclosures cc: M. Scheller W. Mc('omhs =I r LAKESHOR� & WETLANDS REGULA•T10NS ORONO ORDIN ,r4? 1GL PROH)B17 S EXCAVAl.7N, V11-1-IRG, GpAO1NG, DREDG!NG, T,0EE REMr.)Vr,\1- C9 CO3NSTRUC`f 1C ' (.,F ANY I :IN'? WITHIN 75 r ANY WITHIN 2aFT OF ANY �J�ANDS P ERNiI S A REQUIRED FOR .y DoaS, SEAWALLS, RIPRAP � �\ 41 \ i 65 \ � o -\ oe i Plat of Survey for Jo of Lots 3�-4�MbraP �Tran .alrend Park i \.. 4enn.+pir Courty, NSr.neeota i �\ V Certifirste of purvey: I herot-;; cert i f' that trip is a true end eorrect rp.ron*fitetirr o;' s survey Est» of tl� e !ourdtirfPe of Lots .y, 4U, 41, 4�, Mcrae Island Bark. ?t does rot puP-aort i shnw fipwr ovomnts s�rsta� or hrrroechwonts . • ,orcor, l R. roffin Ito e,. -1' -TJ .anti curve mr and An- ler . 'run nmrker ',on; :aKe, kinrw ants Memorandum Abstract of Owners Only to Lands within 300 f .zt of the following tract: Lots 39 to 45 inclusive, Morse Island Park. John N. Larson and WarLanty Deed Elsa S. Larson, Dated August 16, 1952 husband and wife Filed October 3, 1952 1. to Book 1938 of Deeds Ludwig Holmes and Page 74 Esther J. Holmes, Consideration $1.00 etc husband and wife Lots 37 and 38, in Morse Island as joint tenants Park. Free from all incumbrances, Doc. No. 2776177 except the lien of all unpaid special. assessments and interest thereon. Revenue Stamps $3.85 Ludwig Holmes and Contract for Deed Esther J. Holmes, Dated August 6, 1960 his wife Filed November 21, 1969 2. to Book :�9 of Hennepin County Records Gerard Charles Simon and Page 3805623 Saundra A. Simon, Consideration $10,500.00 his wife $500.00 paid. $1,995.68 by assignment of vendor's interest in one certain contract for deed dated October 1, 1957, executed by Alphonse J. Sauer and Eleanor D. Sauer to Spencer H. Soeder on Lot 3, Block 3, Clinton Terrace. $8,004.32 payable monthly (For further terms and conditions see record) Lots 37 and 38 Morse Island Park. Gerard Charles Simon and Assignment of Contract for Dees Saundra A. S'.mon recorded in Book 69 of Hennepin his wife Co. Records, page 3805623 3. to (See No. 2) John E. Middlebrook and Dated June 22, 1967 Phyllis C. Aiddlebruuk, Filed November 21, 1969 as Joint tenants hook 69 of Hennepin County Records Page 3805624 Consideration $1.00 etc Gerard Charles Simon and Saundra A. ; imon , his wife 4. to John E. Middlebrook and Phyllis C. Middlebrook Doc. No. 3661435 John E. Middlebrook and Phyllis C. Middlebrook, husband and wife 5. to James M. Watts and Bonnie Watts, husband and wife, as joint tenants James M. Watts and Bonnie M. Watts, husband and wife 6. to Thomas L. Taylor and Ulrike Taylor, husband and wife, joint tenants Free from all incumbrances, except No. 3805623, which sP,!ond parties: terms, and except the lien of all thereon. :Mate ' eed Tax Stamps $1'±. "i 0 Quit Claim Deed Dated June 22, 1967 Filed June 23, 1967 Book 2591 of Deeds Page 343 Consideration $1.00 etc Lots 37 and 38, Morse Island Park. Mite Deed Tax Stamps $4.40 Revenue Stamps $4.40 Gerard Charles Simon signed Gerard C. Simon. Assignment of Contract for Deed recorded in Book 69 of Hennepin Co. Records, Page 3805623 (See No. 2) Dated November 15, 1969 Filed November 21, 1969 Book 69 of Hennepin County Records Page 3605625 Consideration $1.00 etc Warranty Deed Dated October 29, 1976 Filed November 3, 1976 #4244008 Consideration $1.00 etc Lots 37 and 38, Morse Island Park This deed is given in fulfillment of a contract for deed between the parties hereto dated August 28, 1973, and all warranties are to be construed as made on that date. a contract for dead recorded as Document assume and agree to pay according to its unpaid special assessments and . erest Donn De Sain and George De Sain, husband and wife 7. to Frank H. ;iljemark James A. Kilbane and Eleanor C. Kilbane, husband and wife t? . to Dennis J. Kinbane and Georgann Kilbane, joint tenants Doc. No. 3597623 Warranty Deed Dated September 12, 1977 Fled September 16, 1977 #4317030 Consideration $1.00 etc Lots 35 and 36, Morse Island Park. Subject to easements, restrictions and reservati^ns of record, if any. State Deed Tax Stamps $39.60 Wa! anty Deed Da%ed January 14, 1966 Filed April 1, 1966 Book 2538 of Deeds Page 265 Consideration $1.00 etc Lot 53, Manitou Harbor. Lot 46, Morse Island Park. In the event parties of the second part should sell the above described real estate, parties of the first part shall have first option to purchase said real estate before the same is offered to others for sale. It is understood that grantor's option to repurchase shall be subordinate to any mortgage and all rights thereunder placed on the above described property by grantees. State Deed Tax Stamps $1.10 Revenue Stamps $1.10 Helen R. Deggendorf, widow 9. to Jean A. Deggendorf, single Warranty Deed Dated June 29, 1976 Filed June 30, 1976 Book 76 of Hennepin County Records Page 4216314 Consideration $1.00 etc Lot 47, Morse Island Park, Town ofvrono. �ta,.e Deed Tax Stamps $2.20 10. 11. Harland B. Benson and Leona S. Benson, his wife to James N. Grathwol Warranty Deed Dated June 2, 197' Filed June 10, 19,. I Book 71 of Hennepin County Records Page 3888475 Consideration $1.00 etc Lot 43 and 49, Morse Island Park Hennepin County, State of Minnesota. Free from all incumbrances, except 2nd one half of taxes due and pay- able in 1971 in the amount of $117.60 are not paid. State Deed Tax Stamps $7.70 The Minnetonka and White Limited Warranty Deed Bear Navigation Company Dated May 9, 1947 (a Minnesota Corporation) Filed June 12, 1947 (Corporate Seal) Book 1633 of Deeds to Page 501 Board of Governors, Big Island Consideration $25,000.00 Veterans' Camp Government Lot 1, Section 14, Doc. No. 2444675 Townshir i17, Range 23; and Government Loti 2, Section 23, Township 117, Range 23; and that part of Government Lot 3, Section 23, Township 117, Range 23, commencing at the Northeast corner of said Government Lot 3, Section 23; thence Southwesterly along the lake shore to the Northeast corner of Lot A, Morse Island Park; thence South 350 feet to Lake Minnetonka; thence East along the shore of Lake Minnetonka to the East line of said Lot 3, thence North to the place of beginning. Subject however, to all water rates, taxes and assessments, general and special, ordinary and extraordinary of every kind and nature whatsoever, which may have been or may be assigned against said premises for the year 1941 and subsequent y Lrs and any installments of any taxes or assessments levied for special improvements heretofore or hereafter levied or imposed on said premise:, which may be paid in the year 1942 and subsequent years without penalty other than interest being added thereto for the nonpayment thereof. Revenue Stamps $27.50 12. Lot 50, Morse Island Park, is Registered and according to Certificate No. 554838 in the Office of the Registrar of Titles, Hennepin County, Minnesota is owned by Joseph M. Seitz, subject to the following memorials appearing on said certificate on this date: None 13. Lot "A" in Morse Island Park, according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Hennepin County, is registered and according to Certificate No. 427344 in the office of the Registrar of Titles, Hennepin County, Minnesota, is owned by Dennis Kilbane and Georganne Kilbane, as joint tenants, subject to the following memorials appearing on said certificate of this date: none 14. That par., of Lot "B" lying north of a line drawn at right angles from the west line thereof at a point 254 feet South, measured along said west line from the Northwest corner of said Lot, and That part of Lot "B" lying Northerly of a line t.rawn from the Southwest corner of the North 554 feet of said Lot B to the Northwest corner of Lot 38 in Morse Island Park except that part thereof lying north of a line drawn at right angles from the West line of said Lot at a point 254 feet South, measured along said West line from the Northwest corner of said Lot, all in Morse Island Park, according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Hennepin County, is Registered and according to Certificate No. 427345 in the office of the Registrar of Titles, Hennepin County. Minnesota, is owned by Edith E. Simon, subject to the following memorials appearing on said certificate on this date: Document Kind of Registered Amount In favor of Number Instrument 1010]06 Contract Sept. 22, 1971 $10,500.00 Zane Scheftel & S. for Deed Margaret Scheftel as joint tenants, On above described part of Lot B, said addition. Together with easement over Southerly 10 feet of Lot 39, said addition. 1117507 Contract Aug. 10, 1974 -- Stanley Barton & Sharon for Deed E. Barton, husband and wife as joint tenants Lots 39, 40, 41 and 42. Dated at Minneapolis, Minnesota this 15th day )f November, 1977, 7 a.m. TITLE INSURANCE COMPANY OF MINNESOTA PENBERTHY & LARSON, LTD. LAW OIrICti 244 WATER STREET #393 JAMS 41. ►tN/[RTNY EXCELSIOR. MINNESOTA 85331 TtLt►NON[ OARY LARSON (912) 474.1188 April 20, 1978 0 �jj' LE APR of Orono VILLAG6 06 OBON(I . Box 66 ,ystal Bay, MN 55323 RE: Our File No. 818-J John D. Uran I enclose the following: 1. City of Orono, Minnesota, Conditional Use and Variance Application; 2. Plat of Survey; 3. Copy of area with subject premises shaded in; 4. List of Property Owner's List of Owners; 5. Copy of Letter of June 20, 1974, to Mr. Bob Bell from John A. Ho atst of EUGENE A. HICKOK .AND ASSOCIATES; 6. Plat of Sewer location; 7. Miemorandum Abstract of Owners Only; 8. 0 check in the amount of S30. Cordial y yours, PENBER Y--Z L A R LTD Ja s�Pn�er� �J J P/jlb Enclosures #393 1. Thomas L. Taylor and Ulrike Taylor Big Island Excelsior, MN 55331 2. Frank Liljemark 2410 East 43rd Street Minneapolis, MN 3. Dennis J. Kinbane and Geora_ann Kilbane Bin Island Excelsior, MN 55331 4. Jean A. Deggendorf P. 0. Box 334 Excelsior, MN 55331 5. James N. Grathwol 200 2nd Street Excelsior, MN 55331 6. Board of Governors Big Island Veteran's Carp Orono, MN 7. Joseph M. Seitz 2428 Girard Avenue So. Minneapolis, MN 8. Stanley Barton and Sharon Barton 9301 Franklin Avenue West Minneapolis, MN JAMES G. PENBERTHY GARY LARSON April 21, 1978 PENBERTHY & LARSON, LTD LAW OF/ICES E64 WATER STREET EXCELSIOR. MINNESOTA 55331 #393 City of Orono P. 0. Box 66 Crystal Bay, MN 55323 RE: Our File No. 818-J Applira'Lion for Conditional Use and Variance - Johi D. Uran I enclose the following pursuant to our phone conversation of this date: 1. Stamped, addressed envelopes for the Property Owner's List of Owners; 2. Our check in the amount of $$20. Wa. yo& L ON, LT Penberthy ` JCP/ilb Enclosures TELEPP..ONE (el:) 474-1165 #393 TO: Planning Commission and Council FROM: Alan P. Olson, City Planner DATE: May 17, 1978 SUBJECT: Variance - John Uran Big Island The applicant wishes to construct a new home on Big Island. The property consists of 7 separate parcels under common ownership surrounded by platted undeveloped public roads. Total acreage 1.65. Variance required: Section 34.842, .35 acre = 17%. Approval should be conditioned upon legal lot combination, meeting all setbacks and performance standards and proper septic system design. Planning Commission Meeting - May 22, 1978 Work Session. Planning Commission discussed perimeter roads and lack of adjacent vacant land. City would likely not vacate roads due to Big Island policy of ultimate public ownership, but if roads were vacated, sufficient land would be available for building without a variance. Mike Gaffron was expecting to review the septic site in person. Present was Mr. John Oran and his attorney, Mr. Jim Penberthy. PLANNING COMMISSION MEETING - JUNE 12, 1978 Planning Commission approved with the following conditions: 1. Legal Lot Combination. 2. Meeting all setback requirements. 3. Proper septic system design approved by the City. City should not vacate road. MINUTES OF A PIANNING COMMISSION MEETING HELD ON MAY 22, 1978 PAGE 6 Mrs. Hock and Daniel Avchen (arclitect) were present. Wilson stated that he had represented Minneton'ca Center of Education and Arts in the past, but had not for some time and felt no conflict. Expansion to accommodate existing programs. Dining area will be relocated and expanded to 75 seats to accommodate increased number of students. Dining should be confined to students, staff and invited guests only. There was also some discussion regarding traffic which would be caused by this expansion and the effect it would have on the neighborhood. Planning COMMission called for a public hearing on June 12, 1978 at 8:15 P.M, Mr. John Uran and his attorney, Mr. John Penberthy, were present. There was some discussion regarding perimeter roads and lack of adjacent vacant land. City would likely not vacate roads due to its policy of ultimate public ownership, but if roads were vacated, sufficient land would be available for building without a variance. Mike Caffron will review the septic site in person. Commission will review the site on June, 1978. Motion was made to close the meeting at 11:10 P.M. Unanimously approved. NOTE: It was also decided that all Commissioners wishing to visit the sites as a group would meet at the Council Chambers parking lot at 8:30 A.M. the Saturday morning before the Planning Commission meeting. This will begin on Saturday, June 10, 1978, at 8:30 A.M. MINNETONKA CENTER OF EDUCATION AND ARTS 2240 No. Shore Dr. COND. USE PERMIT (#391) JOHN URAN BIG ISLAND VARIANCE (#393) ADJOURNMENT 11:10 P.M. MINUTES OF A PLANNING COMMISSION MEETING HELD ON JIT14E 129 1978 PAGE 6 John Uran was present. Tom Jacobs explained �JOHN URAN the variance requested, and Mike Gaffron, Big Island the septic inspector reported that he had VARIANCE visited the site today and also had a report (#393) in file, dated June 20, 1974, indicating suitability for a septic system. It was also discussed that there was no way to acquire more land. Hannah made a motion that the Planning Commission grant this variance because: 1) we understand there is appropriate area on this lot for sanitary disposal. 2) because the property is surrounded by platted streets, non? of which are available to the applicant to expand his property, and 3) contingent on all lots being combined into one lot. Motion seconded by Wilson. In the discussion following the motion Hurr wanted it noted that this is not in keeping with the Park Reserve's plan for Big Island which has been endorsed by Orono, but to date nothing further has been done. Motion passed unanimously. Kr. Kaster was present. Tom Jacobs stated that all requirements have been met and all items required by the City submitted to Alan Olson. The staff Y-ecommends approval. Frahm made a motion to grant approval of the final plat as it is consistent with the initial documentation we received and all requested information has been submitted, and the proposed Resolution No. 888. McDonald seconded the moti-)n - unanimously approved. WORK SESSION - Attached is a list of the items which were on the agenda as Work Session Items at this meeting. (See Page 8) Meeting adjourned at 12:10 A.M. PAUL KASTER 2600 Casco Point Rd. FINAL SUBDIVISION (#346) ADJOURNMENT 12:10 A.M. Ri-,MLAR MEETING OF THE ORONO COUNCIL, JUNE 29, 1978 Page 12 Planning Commission Meeting - June 12, 1978 Public information r-ieeting held - no Public response. Planning Commission recommends approval of conditional use permit expansion for new building addition as proposed subject to on -site system compliance as noted in letter by (like Gaffron dated June 1, 1978. Council Meeting - June 29, 1978 Mrs. hock, Mrs. Johnston, and Mr. Avchen, architect, were present to discuss their application. It was noted that there was no one representing property owners present to hear this particular proposal. Mayor Van Nest and the individual Councilmembers voiced concerns with increased traffic and parking problems, and also future expansion that might overwhelm the area in the ensuing years if this proposed addition is approved. Mrs. Hock commente3 that this proposed addition would add 150 students a week to our present 850 students per week. Mayor Van Nest commented that it would seers reasonable to request a traffic projection and estimated volumes study including solutions and also some means to control future expansion. Paurus moved, Mayor Van Nest seconded, to approve the conditional use permit for the Minnetonka Center of Arts & Education, 2240 North Shore Drive, subject to: 1. Staff to draft conservation easement or some other vehicle to preclude future additional buildings or expansion. 2. Applicant to submit traffic projections and estimated volume report, including approved parking solution by the City Council. 3. Planning Commission recommendation on compliance to septic system requirements. Motion, Ayes (5) - Nays (0). Mr. Alan Olson, City Planner, entered into the record the variance request of John Uran, Big Island, dated flay 17, 1978, which states: The applicant wishes to construct a new home on Big Island. The property consists of seven separate parcels under common ownership surrounded by platted u,,developed public roads. Total acreage 1.65 acres. Variance required: Section 34.842, 0.35 acre = 178. t',')NDITIONAL USE PERMIT 2240 North Shore Drive (Continued) _ VARIANCE r—sg _ Ts`Ia"__) John Uran� (Continued) EGULAR MEETING OF THE ORONO COUNCIL, JUN E 29, 1978 Page 13 Approval should be conditioned upon legal lot VARIAf]CE combination, meeting all setbacks and performance Big Island standards and proper septic system design. (Continued) Planning Commission fleeting - May 22, 1978 Work Session. Planning Commission discussed perimeter roads and lack of adjacent vacant land. City would likely not vacate roads due to Big Island policy of ultimate public ownership, but if roads were vacated, sufficient land would be available for building without a variance. Mike Gaffron was expect-*.ng to review the septic site in person. Present was Mr. John Uran and his attorney, Mr. Jim Penber.thy. Planning Commission fleeting - June 12, 1978 Planning Commission approved with the following conditions: 1. Legal lot combination 2. Meeting all setback requirements 3. Proper septic system design approved by the City City should not vacate road. Council Meeting - June 29, 19'8 Mayor Van Nest moved, Massengale seconded, to approve the variance request of John Uran, Big Island, per the Planning Commission minutes of June 12, 1979, noting that this permit is being granted subject to police, fire, garbage, sewer, water and street services not being available. Motion, Ayes (5) - Nays (0). Mayor Van Nest moved, Pesek seconded, to adopt RESOLUTION #915 Resolution #915, A Resolution i�pproving A Cond- Good Sheperd Lutheran itional Use Permit For Limited Church Service Use Church Of The Navarre Drive -In Theatre Property, subject to applicant and owner sign -off on resolution. Motion, Ayes (5) - Nays (0). Mr. Alan Olson, City Planner, presented the VETERAN'S -AMP following information to the City Council Big Island concerning Big Island Veteran's Camp stating that last year there were complaints and problems concerning rbage dump on the Vet's camp property. The Cou;&c_ January 9, 1978 requested review of the item in June 1978. (Continued) CI'" 'S' of ORONO Poet OlYce Box 66•Crys... nnesota 55323•Municipal Offices Telephone 473.7357 Mr. .iohn D , Uran 20525 Park Place Excelsior, Minnesota 55331 NOTICE OF CITY COUNCIL ACTION Control No. RX Variance Conditional Subdivision, _ Subdivision, Date of Meeting: _ _ June 29, 1978 Votes. 5 For _Against _ _ Abstention 393 Use Permit Prelim. Final Date of Notice 6" -78 Action:._ Approval: As submitted subject to applicable ordinance requirements X Approval: Subject to conditions noted Deferral: Pending receipt of information noted Referral: Review by others, as noted Denial: For reasons noted NOTES & SPECIAL CONDITIONS: Application approved as submitted. 1. House location must meet all setback regulations. 2. Septic design must be approved prior to Building Permit. 3. Building Permit application must include evidence that all taxes are paie current and that all lots are legally combined for tax purposes (or application made for same). 4. Applicant specifically advised that approval is made with understanding that city will not/can not supply police -fire -sanitation services to this location. Deadlines:X Variance approval expires one year after the meeting date. Contact building inspector for required permits. — Conditional Us- Approval Must be renewed annually. Expires on _ Must be renewed upon change in ownersr'- or use. _ Preliminary Subdivision approval ex, -s after one year of meeting date. Contact Zoning Administration for final plat requirements. _ Final Subdivision approval expires 6 months after meeting date. Contact Zoning Administration for filing requirements and document approval. Deferred items may be declared formally withdrawn if applicant fails to provide information within one month of meeting date, or by date specified by Council. If you desire certified copies of the official City Council Minutes, they are available from the Deputy City Clerk upon review and approval by the Council.