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HomeMy WebLinkAbout01-13-1986 - Agenda Packet City Council - city council (4)i MINUTES OF THE REGULAR ORONO COUNCII. MEETING HELD JANUARY 27, 1986 ATTENDANCE 7:02 PM OATH OF OFFICE The Orono Council mec on the above date with the following members present.: Mayor. Butler, Councilmembers Grabek, Adams, Frahm, and Hammerel. The following represented the City staff.: City Administrator Bernhardson, Public Works Coordinator Gerhardson, Building 5 coning Administrator Mabusth, Assistant Zoning Admi-'.strator Gaffron, Chief of Police Kilbo, and City Recorder Peterson. City Attorney Tom Barrett was also present. City Administrator Bernhardson administered the Oath of Office to newly appointed Police Officers Mary M. Hensel, Mark Thomton, and Irving English Jr. APPRECIATION OF POLICE RESERVE UNIT RESOLUTION 11913 Mayor Butler read the prop sed Resolution of Commendation to the Orono Police 1.Lserve Unit. Present from the Orono Police Reserve were Peter Achey and Mark Byington. Also prey^nt was Zim Morowczynski, Police department reserve liaison officer. Chief Kilbo noted that the Police Reserve Unit conated 3443+ hours during 1985. It was mop:= -cd by Grabek, `�.-:t Commendation. to Ayes 5, Nays 0. Mayor Butler, seconded by Councilmember Council adopt Resolution 0191.3 A the Orono Police Reserve Unit. Motion, Councilmember Grabek noted that he felt proper publicity should be given regarding the new police officers and the commendation of the Police Reserve Unit. PI.AIMING COMMISSION INTERVIEWS Council interviewed the following applicants interested in the position as Planninq Commission member: Maureen Bellows, James Hanson, and Caryl Moore Trapp. Zoning Administrator Mabusth noted a fourth interested applicant, Mariann Kienzler, was not. present but had planned on being present. Council.membcor Adams complimented staff on bringing such a qualified group of applicants forward. MINUTES OF THE REGULAR ORONO COUNCIL, MEETING HELD JANUARY 27, 1986 PLANNING COMMISSION INTERVIEWS continued It was moved by Councilmember Hammerel, seconded by Mayor Butler, that the Council having interviewed the above listed candidates will take it under advisement and table the issue of appointment until the February 10, 1986 meeting. Motion,. Ayes 5, Nays 0. CONSENT AGENDA* It was moved by Mayor Butler, seconded by Councilmember Adams to approve the Ccnsent Agenda* subject to removal of Item #27 (Administrator's Information). Motion, Ayes 5, Nays 0. APPROVAL OF MINUTES* It was moved by Mayor Butler, seconded by Councilmember Adams, to approve the Minutes of the J-inuary 13, 1986 Council meeting as submitted. Motion, Ayes 5, Nays 0. PARK COMMISSION COM► ?NTS There were no comments from the Park Commission at this time. LAKE MINNETONKA CONSERVATION ;DISTRICT REPORT - RESIDENTIAL DOCK LIMITATIONS* It was moved by Mayor Butler, secor;duci by Councilmember Adams, to accept the information provided by staff regarding LMCI`'s amended ordinance on residential dock limitations. Motion, Ayes 5, Nays 0. PUBLIC COMMENTS There were no comments from the public at this time. ZONING ADMINISTRATOR'S REPORT: BUILDING i ZONING DEPARTMENT ANNUAL REPORT - 1985 Zoning Administrator Mabusth reviewed the Building 6 Zoning Department's 1985 Annual report with the Council. #935 WAYZATA COUNTRY CLUB 200 WAYZATA BOULEVARD WEST CONDITIONAL USE PERMIT City Administrator Bernhardson explained the request for an after -the -fact conditional. use permit for creation of a pond and conditional use permit for proposed work to be done in 1986. Assistant. Zoning Administrator Gaffron reviewed, per his memo dated January 23, 1986, the series of events since 1981 that led the Wayzata Country Club's Grounds Superintendant to believe that grading/excavating projects did not require City approval.. He reviewed staff's recommendations regarding various earth moving projects. 2 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 27, 1986 #935 WAYZATA COUNTRY CLUB continued Representing the Wayzata Country Club was Don tiennings. Ile noted that the Grounds Superintendant felt posit.i.ve that they had the verbal approval to proceed with the plans as presented back in 1.981. It was moved by c.ouncilmember Hammerel, seconded by Mayor Butler, to grant conceptual approval to the Wayzata Country Club for two earth -moving projects as outlined in st.aff's recommendations, but directing the Co'Ontry Club to submit the pond work in a separate conditional use permit. Motion, Ayes 5, Nays 0. #987 ROBERT J. BAUMAN 1040 TONKAWA ROAD VARIANCE - F ECOND REVIEW RESOLUTION #1914 Mr. & Mr Robert J. Bauman were present for this matter. City Administrator Bernhardson reviewed the status of items pending from the January 13th Council meeting which were: 1) staff to review the "average setback" concept. 2) applicant to consider an alternative site location, which he has submitted a letter regarding this. 3) staff to contact neighbors to ensure that they are aware of the on-goinn review process, which Asst. Zoning Administrator Gaffron has done. Assistant Zoning Administrator Gaffron explained and showed several different ways to interpret the "average setback" concept which included the variations of the "line of sight" average setback rule. It was moved by Councilmember Grabek, seconded by Ccuncilmember Adams, to adopt Resolution #1914 approving the variance request to construct an indoor pool based on the "average setback" interpretation (straight line method) as written in the proposed resolution; and amending the resolution to include under Findings the hardships of topography and shoreline irregularity. Motion, Ayes 5, Nays 0. City Administrator Bernhardson stated that staff would re -word the code to ref l ect the intent of the straight line method of determining the average setback and submit it at. the February Planning Commission meetinq. MINUTES OF THE REGUTAR ORONO COUNCIL MEETING HELD JANUARY 27, 1986 CITY ENGINEER'S REPORT: City Engineer Cook was not present and there was no report. MAYOR'S REPORT: CABLE TV REPORT: Mayor Butler noted that she would not be able to attend the February Kith and 24th Council meetings. In addition to Mayor Butlers comment, Councilmember Hammerel noted that he would be unable to at,, --.end the February 24th and March loth Council meetings. There was no Cable TV report. CITY ADMINISTRATOR'S REPORT: WEST FERNDALE/COUNTY ROAD 15 City Administrator Bernhardson explained the request from Mr. Henry Kingman, 1185 West Ferndale Rd., regarding the design of the intersection which allows persons who are heading from east bound 15 to east West Ferndale to exit at a high rate of speed and continue on West Ferndale at that high speed. Public Works Coordinator reveiwed a diagram of the problem area and possible solutions. He noted that he has had another complaint_ regarding the intersection other than Mr. Kingman. Councilmember Hammerel. stated that he did not feel that there was a hi.4 problem with the .intersection in order to juetify the expense. Council pointed out some sight line hazards at that intersection. Council instructed staff to confer with Hennepin County and Chief Kilbo regarding safety and sight line problems and report back at the March 10, 1986 Council meeting. HEALTH INSURANCE FOR RETIREES City Administrator Bernhardson reviewed staff s recommended policy regarding health insurance for retires and permanently disabled. It was moved by Councilmember Hammerel, seconded by Mayor Butler, that the Council give tentative ap,?roval to the policy as outlined above and that a resolution be placed on the consent agenda following review of the policy by the City Attcrney. Motion, Ayes 5, Nays 0. 4 MINUTES OF THE REGULAR ORONO COUNCIL ME'•:';[NG HELD JANUARY 27, 1986 COMMUNITY DEVELOPMENT AND REDEVELOPMENT City Administrator reviewed his memo regarding redevelopment strategy and level of city's involvement. Mayor Butler stated that her point of view, especially in the Navarre area, is the City could function as a catalyst to improve the aesthetics of the retail businesses. It was moved by Mayor Butler, seconded by Councilmember Adams, that the City Council direct staff in the approaches and directions staff should take in working on the issue of community development over the next few months. Motion, Ayes 5, Nays 0. LAKE MINNETONKA USE. AND ACCESS RESOLUTION #1915 ORDINANCES It was moved by Mayor Butler, seconded by Councilmember Hammerel, that the City Council adopt Resolution #1915 which consititutes Or.ono's contingent commitment of parking spots in Zone 1 of Lake Minnetonka. Motion, Ayes 5, Nays 0. City Administrator Bernhardson reviewed the `ollowing ordinances: Administrative/Personnel - Ordinan(-e No. 18 Second Series - It was moved by Councilmember Adams, seconded by Councilmember Frahm, that the Council adopt the changes proposed by staff to Ordinance 2.06, 2.07, 2.11 and that the Council approve the summary for publication. Motion, Ayes 5, Nays 0. Special Events and Parades It was moved by Mayor Butler, seconded by Councilmember Hammerel, to direct staff to come back with appropriate changes to Ordinances 5.25 and 6.08 at the February 10, 1-986 Council meeting. Motion, Ayes 5, Nays 0. Open Burning - Ordinance No. 19 Spr_ond Series_ It was moved by Councilmember Frahm, seconded by Councilmember Adams, that the Council :adopt Ordinance No. 9.30 as amended. Motion, Ayes 5, Nays 0. Fire Department - Ordinance No. 20 Second Series It was moved by Councilmember Frahm, seconded by Mayor Butler, that the Council adopt Ordinance No. 2.32 as amended and approve plub 1 i cation of the summary attached thereto. Motion, Ayes 5, Nays 0. r' i MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 27, 1986 ORDINANCES continued Mail Box Parking - Ordinance No. 21. Second Series It was moved by Councilmember Frahm, seconded by Mayor Butler, that the Council adopt the parking restriction as outlined in the attached ordinance. Motion, Ayes 5, Nays 0. LEGISLATURE. POLICIES - 1986 City Administrator Bernhardson reviewed his memo regarding 1986 legislative policy issues being: Local Government State Aid, Annexation, Insurance, Tax Increment, Tax Exempt Property, Lake Minnetonka User Fee; and on the federal level - Revenue Sharing, Community Development Bl(-ck Grant, and Graham-Ruddman. It was moved by Councilmember Grabek, seconded by Councilmember Adams, that the Council has given staff direction regarding the City's policy position on the above legislature issues to work to effect the appropriate changes. Motion, Ayes 5, Nays 0. HIGHWAY 12 P.CCIDENTS/WSI LETTER* it was moved by Ma•,or Butler., seconded by Councilmember Ada--, that Council accept the recommendation of staff to explore alternatives for improvement of the traffic situation as related in the letter from Washington Scientific dated Jar.uar,.- :5, 1986. Motion, byes 5, Nays 0. LOU FEGER'S LETTER RE: 3580 NORTH SHORE DRIVE* it was moved by Mayor Butler, seconded by Councilmember Adams, that the Council accept report _,-enarding 3580 North Shore Drive. Motion, Ayes 5, Nays 0. WATER AND SEWER RATE STUDY* It was moved by Mayor Butler, seconded by Councilmember Adams, that the Council direct award of quotation to Pannell Kerr Forster to conduct the 1.986 water and sewer rate study. Motion, Ayes 5, Nays 0. AWARD 1986 MATERIALS AND EQUIPMENT* It was moved by Mayor Butler, seconded by Councilmember Adams, that the City Council accept the Equipment and Materials bids as presented for the calendar year 1986. Motion, Ayvs 5, Nays 0. SUMMARY OF RECEIPTS, DISBURSEMENTS AND BALANCES -* NOVEMBER AND YEAR-TO-DATE It was moved by Mayor Butler, secc.-nded by Councilmember Adams, that City Council accept the Summary of Receipts, Disbursemcnts and Balances for the month of November 1985 and Year-to-date. Motion, Ayes 5, Nays 0. MINUTES OF THE REGULAR ORONO COUNCIL, MEETING JANUARY 27, 1986 BOARD OF REVIEW* MAY 27, 1986 - 6:00 PM It was moved by Mayer Butler, seconded by Councilmember Adams, th,,t the Council set 6:00 PM, May 27, 1986 as the time and date for the 1986 Board of Review. Motion, Ayes 5, Nays 0. PURCHASE OF ADDITIONAL VEHICLE SCA'.ES* It was moved by Mayor Butler, seconded by Councilmember Adams, that the Orono City Council approve purchase of the 4 scales and that the appropriate budget adjustment be made. Moti.:n, Ayes 5, Nays 0. LIQUOR STORE EMPLOYMENT - PART TTME* It was moved by Mayor Butler, seconded by Councilmember Adams, tha+- the City Council approve the employment of Don Rolf, ,Jr. commencing at $4.50 per hour on a three month period and that on the three month mark a review be undertaken to see if an incr�--ase to $5.00 por hour is appropriate. Motion, Ayes 5, Nays 0. AMENDED TRUCK ORDER AUTHORIZATION* It was moved by Mayor Butler, seconded by Councilmember Adams, that the Council authorize adjustment of the purchase of. 2 4/WD vehicles for a total of $10,848.07 for B & Z and $10,983.:17 for Public Works. Motion, Ayes 5, Nays 0. APPROVAL. OF EMERGENCY REPAIR* It was moves', by Mayor Butler, seconded by Councilmember Adams, that the Council approve emergency repair of the front end loader for a maximum of $9,500 and that $8,500 be transferred from contingency to fund the bulk of the expenditure. Motion, Ayes 5, Nays 0. WAYZATA FIRE CONTRACT F.X'.;'ENSION* It. was moved by Mayor Butler, seconded by Councilmember Adams, that the City Council approve extension of the Wayzata fire service contract for 1986, in the amount of $8,952. Motion, Ayes 5, Nays 0. ADMINISTRATOR'S INFORMATI01= It. was moved by Mayor Butler, seconded by Councilmember Adams, that City Council accept City Administrator Bernhardson's information report regarding: Big Island Veteran's Camp, Scheriule Changes, Schlee Builders, Zoning "Written Acknowledqements", and Emergency Preparedness Exercise. Regarding the proposed Emergency Preparedness Exercise, Mayor Butler requested that City Administrator Bernhardson try and re -schedule for an earlier date so that she may attend. Motion, Ayes 5, Nays 0. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 27, 1986 C F TY ATTORNEY' S REPORT: City Attorrey Barrett had nothing to report at t' s time. LICENSES* BILLS* It was moved by Mayer Butler, seconded by Councilmember Adams, to approve the following licenses: Cigarette Licenses: Don Schervan, Navarre Lanes; LeRoy Koehnen, Navarre Amoco; Robert F. King, King's Super Valu; Richard Keaveny, Keaveny's Navarre Drug; Ronald Steffenhagen, Orono Golf Course; Tim Mehner, Crystal Bay Service; James P. IIi l 1, Lynane Inc., 2160 Wayzata Blvd.; and Jude Candy & Tobacoo Co. for Spring Hill. Center. Solicitation License: Alan Penke/Discount Flowers Motion, Ayes 5, Nays 0. It was moved by Mayor Butler, seconded by Councilmember Adams, to approve payment of the All Funds Accounts and the Liquor Store Accounts. Motion, Ayes EJ, Nays 0. EXECUTIVE SESSION 9:01 PM City Administrator Bernhardson requested Council enter into Executive Session at this time. ADJOURNMENT 9:08 PM It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to adjourn the regular Orono Council meeting at 9:08 PM. Motion, Ayes 5, Nays 0. AT EST: /D6rothy �. Hall.in, City Clerk Mary C 'Butler, Mayor 'I'-m1i A ms , Act i r. -, Mayor AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 27, 1986, 7:09 P.M. (*) Asterisk items are considered to be routine items to be enacted upon by one motion by th,� City Council under. the Consent Item* on the 39,2nd�,. Discussion will be held upon request. ROLL CALL 1 . Oath of Office - Police Officers Mary M. Hensel Mark Thomton Irving English, Jr. 2. Appreciation of Police Reserve unit - Resolution 3. Planning Commission Interviews 4. COPISENT A:-jFNnA* E APPROVAL OF MINUTES COUNCIL to ®'+H^Ii 1. MFETINr A Regular Meeting of January 11, 1986 JAN 27 1986 PARK COKNISSIuN COMMENTS ���y �, ►1 � 1 LAKE, MINNETONKA CONSERVATION DISTRICT REPORT * 6. Residential Dock Limitations PUBLIC COMMENTS - (Limit 5 Minutes Per rson) ZONING ADMINISTRATOR'S REPORT 7. Building and Zoning Department Annual Report - 1985 9. #935 Wayzata Country Club, 200 Wayzata Boulevard West - ;-onditional Use Perlait - Resolution 9. #987 Robert J. Bauman, 1040 Tonk3wa Road - Variance - Second Review - Resolution CITY ENGIVEER'S REPORT MAYOR'S REPORT CABLE TV REPORT CITY ADMINISTRATOR'S REPORT 10. West_ Ferndale/County Road 15 11. Ifealth Insurance for Retirees 12. Redevelopment 13. Lake Minnetonka Parking - Resolution 14. Ordinanchs a. Administrative/Personn(al ~. Special Events/Parades c. Open Burning d. Fire Department. e. Mail Box Parking 15. Policies for Legislature *16. Rti,;hway 12/WSI Letter *17. Lou F^ger's Letter - Re: 3581 North Shore Drive * 1 9. Waster and Sewer Rate Study *19. Awarl 19R6 Platerials and equipment *2A. Summary of Receipts, Disbursements and Balances - November Date and Year to l COUNCIL MEF1 iitv*r Of ORONO JAN 27 1986 RESOLUTION OF THE CITY COUNCIL. NO. CITY OF ORONO-- A RF.SOLUTI01 OF COMMENDATION TO TIIF ORONO ?OLICE RESERVE UNIT WHEREAS, the Orono Police Cepartment Reserve Unit has. served the communities of Long Lake, Spring Park, Minnetonka Beach, and Orono during the year of 1985 and have voluntarily donated over 3000 man hours for the betterment of the community, and WHEREAS, the bone Reserve Unit has performed task:, and a:,�:ignments for the bet`ern-2nt of the communities without fail, a,id WHEREAS, the member s of the Orono Reserve Unit hav:: been called i:p to serve citizens )f Lona Lake, Spring Park, Minnetonka Beach and Orono and have do -� so without compensation during all periods throughout the year, NOW, THEREFORE BI IT RESOLVED, that the mayor and Council of the City of Oronr, :)n behald of the citizens of their community, together with the -ities of Long Lake, Spring Park and Minnetonka Beach, wish to hank and commend the Orono Police Reserve Unit for their servi s and betterment of the community. Adopted by the Ci y Council of the City of Orono, Minnesota at a regular meeti,:I held January 27, 198u. Mary C . -IT-uH e r , Mayan '--_- ATTEST: -- .... --- -- --- -- _ ITy'- - - -- — - - _ Dorothy M. 1lallin, City Clerk AGENDA FOR COUNV i L MHET I NG SET FOR MONDAY, JAMUARY 3, 1986, 7: QY P.M. *21. Board of Review - May 27, 1086, 6:00 p.m. *22. Purchase of Additional Vehicle Scaler *23. Liquor Store Employment - Part Time *24. Amended Truck Orde Authorization *25. Approval of Emergency Repair *26. Wayzata Fire Contract Extension *27. Administrators Information Big Island Veteran's lump Schedule Change Schlee Builders Zoning "written Acknowledgement" Emergency Preparedness Exercise CITY ATPOR EY' S REPOR► LICEKSES WIN BILLS (29*) ADJOURNKMVT 12186.2 tPOUNCit MEETING J A N 27 1986 TO: Mayor and C i tr"* bmw � 1} FROM: Mark Bernhardson, City Administrator V DATE: January 17, 1986 SUBJECT: Planning Commission Candidates The following represents ra list of names of candidates who have indicated an interest in th! position as Punning Commission me m'.)e r . Maureen Bellows Jamez Hanson Ca •al Moore Tramp Mariann Kienzler We had originally contacti d these people to ascertain their interest and have out 1ir�d to them the numbers that are interested in the available position. We have additionally requested that they submit a brief summary of their background to help you make a decision. It is recommended that following the interviews that you take it under advisement and that you make an appointment at your Council moetinq on February 10, 1986. PROPOSTn MOTION - Moved by seconded by , that the Coup..^i1 having interviewed the above listed candidates will take it under a,lvisemnnt and table the iss�ie -F appointment until the Februury 10, 1936 meeting. eyes trays James F. Hanson 884 Dakota Avenue Orono, MN (mailing: Long Lake, MN BACKGROUND: date of birth: Jan. 14, 1945 education: H.S. Diploma, 1963 B.A. Eng. Lit., 1967 M.A.T., 1968 55356) In 1976 my wife and I bought a lot in Orono and over the course of the following year, built our own hoiiie. Since that time we have started a family and continued with our careers --she is an educator in the Wayzata public schools, and I hav6 been self --employed, for the most part as a residential building and remodelling contractor ---the owner -operator of Efficient Shelter, Inc. In the course of my business I have become will -acquainted with some of the is3ues and concerns of property use as well as with the more p agmatic concerns of design and construction of buildings. I have particular interests in site use and design and, in a bigger picture, of the plannfcd use of land in a community. Finally, I consider myself an "eager nominee" for the planning commission, because of -y particular interests in design, site use, and in a bigger picture, of the planned use of land to a community. t James F. Hansen MAUREEN STEELE BELLOWS 265 Brown Road Long Lake (Orono), Minnesota 55356 612-475-9050 PERSONAL Born 26 January 1950 Married; Charles S. Bellows, Jr. Child; Charles S. Bellows, III EDUCATION University of Minnesota School of Architecture B. Arch 1977 Wellesley College B. A. Urban Des:.7n 1972 The Pingree School EMPLOYMENT Bellows 6 Yunk.er, Architects Inc. 3766 W. Calhoun Parkway Minneapolis, Minnesota 104 - Present President, Recent projects/clients include: Jan's of Wayzata, Bacio (Calhoun Square and Victoria Crossing). Designworks, Reindeer House on Nicollet Mall, Mullin House, Benton Case House, Herfurth House, Heithoff House and Bellows House 1984 - Present university of Minnesota School of Architecture Instructor of Architectural Design 1981 1984 Skidmore, Owings and Merrill 33 West Monroe Chicago, Illinois Associate and Senior Designer Madison Plaza, Al Baab Bank of Bahrain, Pacific Plaza, Figuera Place, Expansion of McCormick Place 1979 1 Murphy/Jahn 25 South Wacker Chicago, Illinois State of Illinois Building Chicago Board of Trade Addition EMPLOYMENT (continued) 1978 - 1979 19*17 - 1978 1975 - 1977 1974 - 1975 1972 - 1974 MEMBFRS E Perkins & Will One North LaSalle Street Chicago, Illinois University of Technology, Baghdad, Iraq Hammel. Green & Abrhamson Minneapolis, Minnesota Minnetonka Arts Center City of Minneapolis Planning Department University of Minnesota Planning Department F. Frederick Bruck & Associates Ca►nhi idge, Massachusetts Minn -sots Society of Architects American Institute of Architects Woodnill Court-ry Club &rul Jam►. Af...jt-t %aw ArrORNEY � ' ' AW LAW CENTER BUILDING 1625 PARK AVE. SO. MINNEAPOLIS, AIINNESOTA 554u4 (612) 332-8611 January 2?, 1986 ^.ity of Orono Municipal Offices P.O. Box 66 Crvstal Bay, Minnesota 55 32 Re: Orono Planning Commission -- Vacancy Dear Ladies and Gentlemen: It is MV understanding that there is presently, or there will soon be, a vacancy on the <,rnno Plan.ninc Comr^ission. Please be advised that I am inter( ,ted in becomingt a member of the planning commission, aril !, 1 ': to be considered for appointment thereto. T am a resident of the of Oron(, living at 4791 West Branch Rr,ad. I have been a resident of Orona for approx- imately t4enty years. I a^.i an attorney, engaged In the gE-neral practice of law as indep-nde- counsel to business concerns and individual clients. This profession has allowed me considerable interaction with the rleneral public, property owners, independent contractors, financial institutions, local mun.icinal officials, and state, ant] federal governmental agencies. I am desirous of becoming involvod with the affairs of my community, in being of serv'-..., to the residents thereof, and believe that i.­; familiarity with the City of Orono as well as ray professional back4round will enable me to be an assot to t.hn nr,)no Flannina Commission. Rr�sF�ectf.ully, C' a i" U 1 h . Tranp �� PERSONAL D A. T A NAME: Carol L. Trapp ADDRESS: P.O. Box 442 4701 West Branch Road Mound, Minnesota 55364 DOB: January 1.0, 1942 FAMILY & MARITAL STATUS: Married tc Robert L. Trapp April. 24, 1982; Prior divorce December 20, 1980; Four children, two step -children, all between the ages of 20-26. EDUCATION: Jeri s Doctor - Will:.-.m Mitchell College of L•aw _ St. Paul, Minnesota (6/72) Admitted to practice of law before Minnesota Supreme Court and all Minnesota Courts - 4/73; U.S. Federal Courts - 7/75. Bachelor of Science - Mankatu -)tale College Mankato, Minnesota (12/ 65) Major: Englis�t Major: Business Education Minnesota Teacher Certification - Secondary. MINUTES OF THE' REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 -� ATTENDANCE 7:00 I'M `i'he Orono Counci 1 met on the above (late with the following members present: Acting Mayor Adams, I�EI'N� Counci lmembers Grabek, Frahm, and Hammere 1 . Mayor !: Butler was absent. The following represented the City staff: City Administrator Bernhardson, I'ublic Works JAN 27 1986. Coordinator Gerharlson, Assistant zoning Administrator Gaffron, Chief Kili,o, and City Recorder Peterson. City WIcTY OF ORONO Attorney Tom Barrett was also present. ONSENT AGENLAA* City Administrator Bernhardson requested that Item #17 (Zoning Application #992 - City of Orono) be removed from the Consent Agenda. It was moved by C Frahm, seconded by C Hammer.el, to approve the Ccnsent Agenda* as amended. Motion, Ayes 4, Nays 0. APPROVAL OF MINUTES* It was moved by Councilmember Frahm, seconded by Council.member Hammerel, to approve r),e Minutes of the regular Council. meeting on December 1985. Motion, Ayes 4, Na'/s 0. OATH OF OFFICE It. was moved by CouncilmemUer Frahm, seconded by Counci lmember Hammere 1 , to approve the Minutes of the special Council meeting on December 23, 1985. Mot ?on, Ayes 4, Nays 0. City Administrator Bernhardson administered the Oath of Office to newly appointed Police Officers Brian Patrick Clark and James Leroy Cornick Jr. PARK COtMMISSION C:OMKENTS There were no cu,n- nts from the Park Commission. LAKE MINNETONKA CONSERVATION DISTRICT REPORT: LAKE MINNETONKA USE AND ACCESS - JON ELAN City Administrator Bernhardson introduced Jon Elam, currently Director Administration with the Metropolitan Council.. Mr. Elam was representing the Lake Minnetonka Conservation District regarding c(.-)mmitt.ment of parking slots in relationship to the 1183 Task Force. City Administrator Bernhardson nuterf per his memo that. the Metro Council currently has a task force studying the issue and addit.i.onally the DNR has purchased an access at Kings Point and are looking at others in the area. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 LAKE MINNETONKA USE. AND ACCESS continued Jon Elam noted that a few years ago the a task force report indicated that there should be one parking spot per ex,ery 20 acres of lakeshore, which totals to approximate'y 70C parking spots which were divided into five. zones. P.c noted that Orono falls within Zone 1 of of which 139 parking spots were identified as a desirable goal. Mr. Elam stated that it is his opinion that there are currently matey more than 700 parking spots on the lake. He encouraged the Council to try and identify the current number of parking spots in Orono. He reported that the DNR has money committed to purchasing access areas which he stated should instead be spent on upgrad ng existing accesses and providing off-street parking. Councilmember Frahm stated that even if they identified the 139 parking spots he felt that would not be sufficient, that the issue is more accesses on the lake, and until they have a firm committment that if the 139 spot were identified there would be no need for an :additional access, he personally would not vote for Orono to spend any more money on this issue. Kent Carlson, 3498 North Shore Drive, was present and stated he has concerns of the costs involved from the residents for more parking spots, and the liability if someone is injured while trespassing on his property to get to the lake. He noted that limitations should be made to regulate a safe use of the lake. Councilmember Frahm stated that the DNR has not. even addressed the safety issue on the lake. Scott Prochno,.., 3444 North Shore Drive, was present and stated that there currently is a big problem with litter from users of the lake both in winter and summer and he is also concerned about intoxicated boaters. Dan Regan, 3410 North Shore Drive, was ;resent and noted some of the trends of parking and use of lake which have steadily increased in the past few years. Harold Hrouelette, and stated that he the lake just as a Parks. 3470 North Shore Drive, was present felt a fee should be charged to .:se fee is charged for admission to State N MINUTES OF THE REGULAR ORONO COUNCIL HEFTING HELD JAN[IARY 13, 1986 LAKE MINNETONKA USE AND ACCESS continued It. was moved by Acting Mayor Adams, seconded by Councilmember Hammerel, to approve staff's recommendation directing staff to explore the feasabili.ty of off -site parking and report back on January 27th on that alternative. Motion, Ayes 3, Nays 1. Councilmember Frahm voted nay eating that no money should be spent until a committment is made by DNR as previously stated. RESIDENTIAL. BOAT DOCK ALLOWANCE - JOELLEN HURR LMCD Representative JoEl len Hurr requested input from the Council. on their concerns regarding the proposed ordinance relating to limitations on boats. Councilmember Grabek stated that he felt imposing a fee created a penalty to taxpaying lakeshore property owners. In addition, he felt that by requiring property owners to prove cwnership for more than four boats and pay a Fee would not solve the problem of renting dock slips. Council agreed with Councilmember Grabek's opinion and directed LMCD representative Llurr to work to have the ordinance amended to eliminate the requirement of registering boats with the LMCD and utilizing current state and federal registrations. The limitation of boats owned by the property owners would be enforced only by complaint. PLANNING COMMISSION COMMENTS Planning Commission member J. Diann Goetten was present and had no comments at this time. PUBLIC COMMENT: Trere were no comments from the public at this time. ZONING ADMINISTRATOR'S REPORT: 1852 WILLIAM GRF.GORY* 141.0 SHORELINR DRIVE CONDITIONAL. USE. PERMIT It was moved by Council.memher Frahm, seconded by Councilmember liammerel, to table this matter per applicant's request. ur.ti 1 August when the City may have more appropriate information for dealing with this issue based on development to date of the 'omprehensive Storm Water Management Man. Motion, Ayes 4, Mays 0. MINUTES OF THE REGULAR ORONO COUNCII. MEETING HELD JANUARY 13, 1966 #945 R.J. BAUMAN 1040 TONRAWA ROAD CONDITIONAL USE PERMIT RESOLUTION #1901 #987 R.J. BAUMAN 1040 TORMNA ROAD VARIANCE RESOLUTION City Administrator Bernhardson explained the request for a conditional use permit for grubbing/replanting & landscape work on lakeshore bank. Mr. & Mrs. Robert J. Bauman were present for this matter. Mr. Bauman stated he reviewed staff's memo and had no problem with it. Councilmember Frahm stated that he felt the drafted resolution should incuifporate City Engineer Cook's comments as listed in staff's memo. It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to adopt Resolution #1901 incorporating City Engineer Cook's comments. Motion, Ayes 4, Nays 0. Mr. & Mrs. Robert J. Bauman were present fcr this ma -ter. City Administrator Bernhardson explained the request for average lakeshore setbacks and hardcover variances to construct an enclosed swimming pool. He noted that the applicant is willing to trade-off existing hardcover in the 75-250' to remain at 39.4% hardcover which is sti 11 in excess of the allowed hardcover. Assistant 7onini Administrator Gaffron noted that at the Planning Commission meeting, both adjacent neighbors, (Ncelt.inq, 1(60 Tonkawa and Gasch, 1030 Tonkawa expressed concern of encroachment, however Planning Commission felt that any encroachment would be minima'. Planninq Commission member Goetten stated that although she was the minority on the Planninq Commission, she felt. there was no hardship involved and that there would 1w a view encroachment problem. Acting Mayor Adams stated that he thought there would be a sight problem from the property to the north. Councilmember Hammerel felt. that the sight problem would be very minimal. 4 MINUTES OF THE: REGULAR ORONO COUNCTI, MEETING HEI.0 JANUARY 13, 1986 1987 R.J. BAUMAN continued Lounci ].member Frahm stated that he felt uncomfortable because of the neighbors objections. He also had problems with approving the hardcover variance even though there was a trade-off involved. Mr. Bauman noted that tlhere would be no more hardcover than exists now after the trade-off is made. He stated that he felt that the proposed plan does not encroach upon the neighbors views and he explained his interpretation of the average setback as it related to the shoreline. Assistant Zoning Administrator Gaf.fron agreed that there were several ways to interpret the average setback line in this ca,ie. Mr. Bauman stated that regarding the hardship question, it would depend on whether one considered not being able to have , swimming pool was a hardship. He noted thac because of the property layout, there was no other site for the pool. City Administrato: Bernhardson recommended tabling this matter for twc.: weeks to 1) review the interpretation of the code regarding average setbacks, 2) contact neighbors regarding their position, and 3) explore alternative sites with applicant. It was moved by Councilmember Hammerel, seconded by Councilmember Grabek, to table this matter until the January 27th Council meeting per City Administrator Bernhardson's recommendation. ltot.ion, Avas 4, Nays 0. 19 7 9 DONA LD C. W I LDMAN 280 NAREPIEIJ) ROAD AFTER--THE-FACT VARIANCE RI:SLII.UTION 11902 City Administrator Bernhardson explained the request for an after -the -fact 3' side setback variance for a tennis court which was constructed without a building permit by the previous owner, Donald C. Wildman. He noted that the tennis court was constructed over the secondary septic system site, which if the primary site failed there would be no secondary site. A new site on the property has now been lo:-ated. Donald C. Wildman was not present for this matter. It was movea,l by Councilmember Hammerel, seconded by Acting Mayor Adams, to adopt Resolution 11902 approving the after -they -fact aside setback varia-c:e. Motion, Ayes 4, Nays 0. MINUTES OIL THE RRGUI.AR ORONO COUNCIL MEETING HELD JANUARY 1' 1986 #980 RICHARD M. KEAVENY 182 JOHN C. LAMBIN 3423 SHORELINE DRIVE I SHORELINE. DRIVE A) PRELIMINARY SUBDIVISION A TIONAL USE PERMIT AND bi REQUEST FOR BUILDING PERMIT ._ AERCIAL SITE PLAN PRIOR TO FINAL. PI.AT APPROVAL City Administrator noted that City Attorney Bl.at.z, per her memo, has advised that a building permit can not be issued prior to final subdivision of which applicant's have been informed. Richard M. Keaveny, John C. Lamhi.ri, and Joe Gorecki were present for this matter. City Administrator Bernhardson explained the proposed plan regarding the dedication of right. -of -way on County Rd. 15 and discussion with the County Highway Department regarding access and right-of-way. He noted that there would need t:o be a variance in number of required parking stalls of approximately 15 stalls. City Administrator Bernhardson stated that Mr. Keaveny was concerned about who would pay for the cost of relocation of signs and lights clue to the dedication of right-of-way, which staff does not have an answer on as yet. City AdministratotBernhardson's stated that another issue is Keaveny's plan to increase his selling floor area which would create an additional demand for 6 parking stalls which staff recommends addressing at that time. Council ext.ressed concerns on the parking limitations being that some of the parking st.al is were in the rear lower lot which is not: as a.7cessible. Mr. Keaveny stated that the proposed plan included rebuilding access stairs with adequate sign.age from the rear parking lot. City Administrator Bernhardson stated that staff does not feel that there will be a problem with parking. John Lambin stated that based on ownership of other fast food restaurants, he estimates that 60% of the business would be drive-t.hr.0 and felt that the parking would be adecauate. He also noted that. the solution to el inination of exhaust fumes i s regular cleaning maintenance to the exhaust systc It was moved by Councilmember G• , seconded by Acting Mayor Adams, to approve the pre, inary subdivision per staf f's and P 1 anning Commission's recommendat ions and conceptual appruvTI of they commercial site plan. Motion, Ayes 4, Nays 0. 6 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 #983 WALTER H. PEMBERTON 3580 NORTH SHORE DRIVE VARIANCE RESOLUTION #1903 City Administrator Bernhardson explained the rrquest to remove an existing cabin and replece with a new home and tuck -under garage► which requires a lot area and lot width variance in addition to hardcover, side setback, and average setback variances. Assistant Zoning Administrator Gaffron explained the proposed plan and Planning Commission's recommendations. He noted that the hardcover variance in the 0-75' would be a maximum of 20% with 23' encroachment of structure within the 75' - -back. Councilmember ]iammereI fe:t that anything on this property would be an improvement. Walter and Marilyn Pemberton were present for this matter. Mr. Pemberton noted that the adjacent neighbors, Fegers, were in support of '--he proposed Flans. It was moved by Councilmember Grabek, seconded by Acting Mayor Adams, to adopt Resolution #1903 granting variances as submitted. Motion, Ayes 3, Nays 1. Councilmember Frahm voted nay stating there was too much hardcover. #988 .TAMES E. MERTES 3237 CASCO CIRCLE VAR, IANCE "SOLUTION # 1904 Applicants James and Ruthmary Mertes were present for this matter. Also present were Douglas Smith, current owner of the property anu his attorney, Jeff Brauchle. City Administrator Bernhar.dsc explained the request for a renewal of lot area and wi variance. He noted that this item was tabled at the December 9th Council meeting pendinq a survey showing the location of the adjacent house to tFe F:outh and the revision of the proposed reso 1 ut ioi, st i pu 1 at i ng a 20' setback between the proposed house and the house to the south. Attorney Jeff Brauchle stated that he found no ordinance which requires A 20' setback between the houses and felt the applicants should not be burdened because the adjacent house is only 6' from the lot line. He noted that this is an important. issue because it aeffects the size of house that can be bui It. He note(] that he 7 MINUTES OF THE REGULAR ORONO COUNCIL, MEETING HELD JANUARY 13, 1986 #988 JAMES E. MERITS cont-inued didn't feel it was legal or fair. City Attorney Barrett stated that it was their opinion that Council has the authority to impose this condition per Section 10.08 Subdivision 3 because the applicant is seeking a variance. Assistant Zoning Administrator Gaffron noted another request for consideration by applicant to remove a dead willow tree by the lakeshore in addition to removal of the other three willows because they are messy trees, and replace with some other tree - warren and Christine Bl.elke, 1 Casco Circle, were present and stated that they strongly oppose the building of a house on this substandard lot as do their neighbors. They also expressed concern regarding the plans for the existing garage on the property. Council advised the Bi.elke's that they grant lot area and lot width variances to lots that are similar in size with the neighboring lots. Mr. Mertes stated that they plan to leave the garage as is but -side to match proposed house. Councilmember Frahm stated that he would like to see the house plans riot just a building envelope. Mr. Mertes stated that they did not want to invest the expense involved in designing a house until the lot area and lot width variances were granted. He assured the Council that it would conform with their code and be a nice house for thy, area. It was moved by Councilmember. Hammerel., seconded by Acting Mayor. Adams, to adoptlesolution 61904 approving the variances, amending +he drafted resolution to eliminate condition 01 requiring 20' house to house setback; approve the removal of the one dead willow tree; and that the survey would become an exhibit to the resolution. Motion, Ayes 4, Nays 0. 1989 HENNEPIN COUNTY DEPARTM&UT OF TRANSPORTATION• HENDRI.CRSON PUBLIC ACCESS CONDITIONAL USE PERMIT RESOLUTION #1905 It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to adopt Resolution 01905 approving a conditional use permit for installation of a seawall at the Hendrickson Public Access. Motion, Ayes 4, Nays 0. 1 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1.986 #992 CITY OF ORONO COUNTY ROAD 15 AT SPATES AVENUE COV01TIONAL USE PERMIT RESu..UTION 11906 On behalf of George Rovegno, the property owner abutting the access to the south, City Administrator Bernhardson indicated to the Council that Mr. Rovegnc considers the access a public nuisance in that he continues to have problems with trespassing and litter and other debris being deposited on his property. City Administrator Bernhardson indicated that staff would review the situation to see what could be done to address the concerns but staff recommended the upgrade to improve the access safety. It was moved Councilmember approving the of the Spates 0. #995 JOB DURDA/JOAN ANTHONY 3115-3135 NORTH SHORE DRIVE CONDITIONAL USE PERMIT RESOLUTION #1907 by Councilmember Frahm, seconded by Hammerel, to adopt Resolution #1906 conditional use permit for the alteration Avenue Lake Access. Motion, Ayes 4, Nays City Administrator Bernhardson explained the request for a joint conditional use permit to repair a seawall and permit the removal of some trees within the 0-75'. He noted that they are currently dredging in the lagoon and have obtained the necessary permits required. Representing the applicants' was Clifford Reep and stated that applicants' are aware cf staff's recommended conditions. It was moved by Acting M.yor Adams, seconded by Councilmember 1'rahm, to adopt Resolution #1907 approving the conditional use permit as presented. Motion, Ayes 4, Nays 0. #996 JAMES MCNAUGHTON 1.800 SHADYWOOD ROAD VARIANCE RESOLUTION #1908 City Administrator Bernhardson explained the request for a variance to allow 36.4% hardcover in the 75-250' zone (rather than the 25% allowed) to pave driveway and backup apron. He noted that. when the house was built a year aqo the plan proposed construction of "grass paver" or a "strip" driveway in order to meet. the hardcover requirements. He stated that applicant now claims that the proposed type of driveway would not be 9 MINUTES OF THE REGULAR ORONO COUNCII, MEETING HELLS JANUARY 13, 1986 #996 JAMES MCNAUGHTON continued suitable under a full -year usage and i.n this climate. James Mc Naughton was present for this natter and stated that the original proposal was not designed for permanent dal.ly use. fie also noted the need for a turn around for safe access onto Shadywood Road. Assistant Zoring Administrator Gaffron further explained the new pr,_)posed plan, noting that applicant had demonstrat 2d he could install a paved driveway which would in -tease hardcover to just under 3 %. Counci lmpmber Frahm stated that he felt strongly about not granting additional variances, especially regarding hardcover, to new projects like this one which were previously granted a vari.ance to be allowed to be built. It was moved by Councilr,.ember Hammerel, seconded by Councilmember Grabek to adopt Resolution #1908 approving the variance allowing a maximum of 35A hardcover. Motion, Ayes 3, Nays 1. Councilmember Frahm voted nay based on his previous comments. #997 EUGENE ROSENTHAL* 640 TONRAWA RUJAD PRELIMINARY SUBDIVISION It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve the preliminary subdivision as proposed. Motion, Ayes 4, Nays 0. #998 MAUREEN S. BELLOWS* 265 BROWN ROAD SOUTH PRELIMINARY SUBDIVISION Charles and Maureen Fellows were present for this matter. #1000 WILLIA, 2160 WAYZATA VARIANCE. RESOLUTION It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve the preliminary subdivision as proposed. Motion, Ayes 4, Nays 0. %R YARD City Administrator Bernhardson explained the reque�:t for a variance to acid additional signage for shopping center ust' . William Wear was present for this matter. He stated that he is requesting to put a 21' sign by the east driveway for a tenant which proposes a time and temperature sign which lists the tenants Name also. 10 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 11000 WILLIAM WLAR continued Acting Mayor_ Adams stated that he felt there was too much signage already and that the current signage plan in that area is disorganzied. and feels adversely about adding another sign. Mr. Wear stated that the previous signage plan was obviously not adequate and that the tenants are entitled to be able to identify themselves. He noted that the problem is that there are two sides to the building. Coun-ilmember Grabek stated that the drawing of the proposed sign was not adequate to base approval on. Acting Mayc.r Adams stated that he felt the existing sign shou.!.d be redesigned to meet the applicants needs. It was moved by Councilmember Grabek, seconded by Counr.ilmember Frahm, to table this request for further deta.l and study. Motion, Ayes 4, Nays 0. #1001 CHARLES GARRTTY 2701 KELLY AVENUE V AR IANC.E RESOLUTION #1909 City Administrator Bernhardson explained the request to build a new home on an established residential lot. The variAnces include: a) 38% lot area b) 25'siec setback variance for the garage c) 8% hardcover variance in the. 250-500' zone which staff feels that because in the75-- 250' zone there is only 18% hardcover, it. would be an adequate trade-off. The total hardcover would be less than the allowed. Charles and Arlene Garrity were present for this matter and stated they have no problem with Planning Commission's recommendations. Assistant Zoning Administrator Gaffron stated that the neighbors have no objection to the proposed plan. It was moved by Acting Counc.ilmember liammerel, as drafted per Planning Motion, Ayes 4, Nays 0. 11002 ('ARPENTE:RS CONST./MRS. F.C. LYMAN 825 OLD CRYSTAL BAY ROAD SOUTH CONDITIONAL USE PERMIT RESOLUTION #1910 Mayor Adams, seconded by to adopt Resolution 01909 Commis::ions recommendations. City Administrator Herrnhardson explained the request to Construct an addition to an existing quest house for 11 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 #1002 CARPENTERS CONST./MRS. F.C. LYMAN continued which there is no conditional use permit on file. He noted that there are no variances associated with the proposed addition, and the guest house meets all City requirements to be issued a Conditional Use Permit. It was moved by Councilmember Frahm, seconded by Councilmember Grabek, to adopt Resolution #1910 granting a conditional use permit for the guest house. Motion, Ayes 4, Nays 0. CITY ENGINEER'S REPORT: City Engineer Glenn Cook was not present. CHANGE ORDER #1 WILLOW DRIVE* It. was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve Change Order #1 from Wm. Mueller & Sons, Inc. for Willow Drive and Crystal Bay Road Overlay which allows an extension of time for project completion from October 5, 1985 to June 15, 1986. Motion, Ayes 4, Nays 0. C09TRACTOR'S ESTIMATE #3* WN. MUELLER i SONS, INC. It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve Payment #3 to Wm. Mueller & Sons, Inc. in the amount of $2,722.85 for Willow Drive and Old Crystal Bay Road Overlay. Motion, Ayes 4, Nays 0. MAYOR'S REPORT: 1966 APPOINTMENTS* RESOLUTION #1911 CAWS TV REPORT It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, that the Council adopt Resolution 01911 establishing appointments for 1986. Motion, Ayes 4, Nays 0. There was no Cable TV report at this time. CITY ADMINISTRATOR'S REPORT: ORDINANCE AMENDMENTS* Sus ry 1986 Fee Schedule - It was mo-ed by Councilmember Frahm, seconded by Councilmember Hammerel, that the Council adopt for publication purposes the attached 1986 Summary Fee Schedule Ordinance. Motion, Ayes 4, Nays 0. Parade and Special Events Ordinance _. It: was Roved by Councilmember Frahm, seconded by Cuunrilmemb-�r Hammerel, this issue be tr+.bled until the January 27, 1996 meeting. Mot—n, Ayes 4, Nays 0. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 COMPREHENSIVE STORM WATER MANAGEMENT PLAN City Administrator Bernhardson reviewed hi-s' memo regarding the Comprehensive Storm Water Managemel-it Plan. It was moved by Acting Mayor Adams, seconded by Councilmember Hammerel, that Council direct staff to develop a request for proposal and obtain a quotation or quotations as deemed appropriate for contracting such work. Motion, Ayes 4, Nays 0. MARINA LICENSING AND LAND USE It was moved by Acting Mayor Adams, seconded by Councilmember Frahm, that the Council direct staff to prepare the appropriate zoning ordinance to regulate marinas under a conditional use permit and that ordinance be placed on the February 19t.h Planning Commission agenda for their consideration. Motion, Ayes 4, Nays 0. LIQUOR STORE OPERATIONS City Administrator Bernhardson reviewed his memo regarding Liquor Store Operations with the Council. R EDF.V ELOPMENT * IL was moved by Councilmember Grahek, seconded by Acting Mayor Adams, City Council adopt the quarterly business target and business strategy plan with the provisions set forth by staff for review when targets are not met. Motion, Ayes 4, Nays 0. It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to accept City Administrator Bernhardscn's memo regarding Community Development and Redevelopment as submitted. Motion, Ayes 4, Nays 0. PURCHASES* 1/2 Ton Pickup/Plow and One Ton 4 Wheel Drive/Dlrmp Body i Plow - It was moved by Councilor-.,mber Frahm, seconded by Councilmember Hammerel, that the Council approve purchase of a 1/2 ton 4 wheel drive pickup and a one ton 4 wheel dri••e with dump body and plow for Street department which is within the amount budgeted for such vehicles in the 1986.Budget. Motior, Ayes 4, Nays 0. 1/2 Tan Pickup and Aluminum Topper - It was rr:oved by Councilmember Frahm, seconded by Councilmember Hammerel, that the Council approve purchase of a 1986 four wheel drive 112 ton rickup with topper for Building 6 Zoning department which is within the amount budgeted for such a vehicle in the 1986 Budget. Motion, Ayes 4, Nays 0. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 PURCHASESL continued 2 Way Radios - It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve purchase of four two- way radios for a total of $3,290.00 as within the approvea 1986 budget for Street department. Motion, Ayes 4, Nays 0. NON -SUFFICIENT FUND CHECK WRITI OFF* RESOLUTION #1912 It was mot ed by Counci lmer:F.)er Frahm, seconded by Councilmember Hammerel, to adopt Resolution #1912 d e c 1 a r i n a certain N.S.F. checks and charges ur,coll.ectahle and removing them from the City accounts effective December 31, 1985. Motion, Ayes 4, Nays 0. ANNUAL TRANSFERS AND INTERFUND LOAN PAYMENTS* It was u:oved by Councilmember Frahm, seconded by Councilmember Hammerel, that the interfund operating transfers and loan payments be approved as proposed, effective December 31, 1985. Motion, Ayu' 4, Nays 0. BUDGETARY INFORMATION* It was moved by Councilmember. Frahm, seconded by Councilmember Hammerel, that the Council accept the information provider! by staff. Motion, Ayer 4, Nays 0. AtM1INISTRATOR•S INFORMATION* It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to accept City Administrator Bernhardson's Information report regarding: Crystal Bay Appeals, Community Development Block Grant Program, Continental Telephone, A.R.I., Long Lake/Medina Library, County Road 15, and Gregg Griffiths. Motion, Ayes 4, Nays C. CITY ATTORNEY'S REPORTS City Administrator Bernhardson requested that. Council enter into Executive Session at this time. LICENSES* It was mover? by Councilmember Frahm, seconded by Councilmember Hammerel, to approve the following License: Charitable GamtAing License - Navarre Lanes (Site) 3425 Shoreline Drive Pull -Tabs - Northwest Tonka Lions (Applicant) 11.0. Box 201 Mound, MN 55364 Met ion, Ayes 4, Nays 0. 14 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JANUARY 13, 1986 BILLS* It was moved by Councilmember Frahm, seconded by Councilmember Hammerel, to approve payment of the All Funds Accounts and Liquor Store Accounts. Motion, Ayes 4, Nays 0. ADJOURNMENT 10:31 PM It was moved by Councilmember Grabek, seconded by Councilmemb r Frahm, to adjourn the regular Council meeting at 1 :31 PM. Motion, Ayes 4, Nays 0. ATTEST: Dorothy M. Ha 1 n, City Clerk Tim Adams, Acting Mayor To: Mayor and Council ra-om• Mark Hcrnha.Ldson, City Administrator sub j Y Res idco tia _ Dock Limitations Dat;-: T...::uary 24, 1986 Just a note Lo inform you that LMCD amended their proposed ordinance deleting the requirement for a special registration with LMCD. They will investigate complaints utiliz'.ng current state or fee,3ral registrations. CouNPl` M ITING JAN 27 1966 CITY OF QRMO COUNCIL MEETING To: Mayor Butler, Mark. Bernhardson, City Administrator �q� 27 1986 Orono Council Members �j From: ITY OF ORONO Jeanne A. Mabusth, Zoning Admi.nistra!! Date: January23, 1986 Subject: Building & Zoning Department's Annual Report For The Year 1985 A) Building & General Permit Recap - Orono BUILDING PERMIT RECAP TYPE ON CONSTRUCTION 1985 1984 1983 Residential No. Valuation No. Valuation No. Valuation New Single 54 $11,766,8CO 53 $10,458,608 38 $7,565,590 New Duplex 0 -0- 2 248,231 4 472,566 Additions/Remodeling 191 3,21.9,092 163 2,348,708 161 1,400,804 Accessory Buildings 69 597,266 84 504,240 38 287,900 Demos 15 16,200 10 8,000 8 5,500 Commercial New 5 1.76,595 1 30,000 0 -0- Addit.ions/Rt a inq 3 67,000 1.1 36,200 11 21,320 Demos 0 -0- 0 -0- 1 500 Institutional New 0 -0- 0 -0- 0 -0- Additions/Remod"ling 1 85,600 1 3,500,000 0 -0- --------------------------- I ------ --------------------------------------- TOTAI. 338 $15,928,553 145 $1.7,133,987 261 $9,75-,180 saeat��ta�sm��ma�ac�sar;:as.zsemzraas��sascrta.serxxmxatea.: ast: �arsacxs�s�axaz:cse�r .zsaea� GENERAL PERMIT RECAP Type of Peres.'. 1.985 1984 1983 1982 Sewer Connect: 23 29 24 43 Water onnections 18 19 21 1.0 well Installations 62 61 48 45 Septic Installations/Repair 55 60 35 52 Plumbing Installations 97 118 79 67 Mechanical Infstall.ativr s 168 1.63 123 7.3 Others 40 48 43 53 -------------------------------------------------------------------------- TOTAI. 463 498 373 343 s s.saEasesasara ac ata� cr. sacs - s.�:armmsee�ssdasamsoz�aawaacoacm arsArams�aas¢�ez aer!u B & Z Annual Report - 1985 Paqe 2 81 Contract Services Recap BUILDING PLAN REVIEWS i PERMITS - MINWF."NRA BF.ACII Build.ng Plan Reviews & Permits 1985 1984 1983 No. Valuation No. No. I�t,sidential: New Single 1 $ 90,000 4 1 Additic_.is/Remodel 19 402,327 1.9 24 Assessory Pl.dgs 9 50,700 3 8 Demolitions 1 1,000 2 0 Comme.c .•:: a 1 : New - - 0 0 ;,ddition/Remodel 4 98,644 1 1 TOTAI. 34 $722,671 29 34 General Permits Issaed: F 1 umb i ng 1985 = 1984 =l'. Number of .1nspections 1985 = 131. 1984 - 131. 1983 = 43 * NOTE 1985 is the only year the amount. Mechanical 1.1 12 Tot, nspection Pees* 1985 - $ 3,134.25 1.984 - $ 1,030.64 1983 - $ 554.33 plan reviews have been included in this B & Z Annual Report 1985 Page 3 BUILDING & GENERAL PERMIT RECAP - SPRING PARR Building Plan Reviews & Permits i985 1984 1983 `1o. Valuation No. _ No. Residential: New, Single 0 1 New, Duplex 2 $ 256,121 0 0 Addition/Rewodel 19 212,420 19 21 Accessory Bldgs 1. 5,700 3 10 Demolitions 3 3,000 ' 1 Apartments/Condos: New (66 units). 3,000,000 � 1. (11 units) Addi s/Rem 0 4 1 (35 units) Acccesnory Bui l d.ingb 1. 0 Commercial: New 1 193,000 0 8 Additions/Remo -1 10 168,770 12 10 Demolitions 1 11000 1 3 Accessory Bldg; 4 11,00f) 3 Industrial: New 0 0 0 0 Additions 0 i) 0 0 Institutional: Additions 0 0 0 0 -------------------------------------------------------------------------- TOTAL 42 $3,851,01 45 56 General Permits Issued: Plumbing Mechanical 1985 a 12 10 1984 = 22 17 No. of Inspections Inspections/Plan Review Pees 1985 - 233 1985 - $ 8,692.82 1984 - 215 1984 - $ 2,427.98 1963 = 116 i'3s - $ 3,676.01 B & Z Annual Report - 1985 Page 4 PERMITS ISSUED 1985 SEPTIC PROGRAM - YEARTY "":FORT - PERMITS 1985 New Construction Systems (Comm'1) New Construction Systems (ReEidential) 35 Repairs To Existing Systems 18 53 Permits By Contractor Widmer Brothers. . . . . . .1J E.J. Peterson Co. . . . . . 7 Duane Ritter Exc. . . . . . .6 Quickway Exc. . . . . . . . 6 Halstad Contracting . . . . 5 Clever Hill Co. . . . . . . 5 Westonka Sewer & Water . . . 4 Sullivan's Services . . . . 3 Jerry Johnson Exc. . . . . . 2 Gene Hayes Exc. . . . . . . 2 Volkenant & Sons . . . . . . 1 Thompson Plumbing . . . . . 1 I►:glesi-de Eogineering . . . .1 53 1984 1983 1 0 38 21 21 14 60 35 Contractors (13) owners 10) (Two duplicate permits (08057 and #7192) would raise permits to 55) Septic Inspection Program 1985 1984 Maintenance Inspections 129 286 B & Z Annual Report - 1985 Page 5 ZONING APPLICATIONS - RECAP ZONING APPLICATIONS 1985 1984 1983 Applic. Applic. Applic. Applic. Applic. Applic. Filled Completed Filled Completed Filled Completed Subdivisior:� 21 14 22 20 23 2'j New Lots - (15) (48) 35 'variances 56 53 34 30 37 31 CUP 57 28 18 .17 21 10 Rezoning 1 - 1 1. 5 2 Vacation 1 1 3 3 3 2 Other --------------------------------------------------------------------------- 23 21 4 8 5 14 TOTAL 159 117 82 79 94 79 REVENUE EXPENDITURES FOP THE BUILDING & ZONING DEPARTMENT REVENUE 1985 1984 1983 Building Permits $67,486 $68,275 $44,612 General Permits 22,688 25,277 12,405 CUP/Variance/Subd. 20,490 13,509 14,425 Plan Review 29,861 33,033 18,318 Coop Agreement 16,9`0 J,664 3,158 Septic Fees -------------------------------------------------------------------------- 15,180 16,620 15,485 TOTAL $172,685 $163,378 $108,403 Building & Zoning Dept. Percentage of Expenditures Supported by Revenues EXPENDITURES 1985 1984 $155,681 $146,828 1.11% 111% 1983 $112,325 81% B & Z Annual Report - 1985 Page 6 Once again the Building & Zoning_ Department operated 100 + percent fee funded (111%) in 1985. Staff predicted at the bigginning of 1985 that building activity would remain at the 1984 level. Incorrectly, we predicted that the majority of that activity would come from the single family residential construction within the two major PRD's of 1984 (Painters Creek and French Creek). As of this date, only 2 PRD units have been developed of the total 27 units created last year. Development has taken place on the older established lots. Note single family residential valuations are up approximately 1.3 million over last year. Zoning revenue& have incrersed 50% over last year but not because of the increase in land use application fees as previously forecast. Land use applications were up 00%, from 82 in 1984 to 159 in 1985. The increase in revenues clearly resulted from the increase in appli- cations. If anything the 50% increase in revenues in light of a 100% increase in applications may reflect a need to increase land use application i !Es. Staff has established a departmental accounting system for all land use applications providing an immediate cost/revenue analysis for each application. Staff will monitor revenues in 1986 to determiie if mid -year fee increases are necessary. Contract cities' inspection revenues are up over last year. The Building Department reports that the main reason for the big increase was the fees charged for more complex and higher valuation plan re- views in both contract cities. Staff plans to review the fees or rates established in the current contracts to determine the amount of an increase needed to cover staff costs in 1986. The City charges a mic,imum inspection fee of $4.63 per 15 minutes of inspection time. The septic program t._as suffered as a result of the heavy activity in both the Buil6inq & ;zoning seas. Maintent -speetions dropped from 286 to 129. Our goal was 300 in 1985. 3 for new systems and repairs remain at approximately the 19b. el - 60 permits in 1984 and 54 permits in 1.985. We have budgeted for a part time person to assist only in the maintenance inspection program during the three summer months as staff sees no change in the level. of Building or Zoning activity. COUNCIL MEETING To: Orono Counci_1 Members JAN 27 1986 From: Mici.ael P. Gaf.f_ron, Assistant Administrator aoia Date: January 23, 1.986 ORONO Subject: #935 Wayzata Country Club - Conditional Use Permit - First Review Application - 1) After -the -fact Conditional Use Permit for creation of a pond on 5th fairway; and 2) Conditional Use Permit for proposed work to be done in 1986: a. extend 17th tee b. rebuild bunkers around 8th green C. dredge sediment from pond on 6th fairway d. construct a shelter building List of Exhibits Exhibit A - Application Exhibit B - Plat Map Exhibit C - Property Owners List. Exhibit. D - Letter to Li.nbl.ad (Ground's Superintendent) 5/17/85 Exhibit E - Staff Memo 7/12/85 Exhibit F - Planning Commission Minutes of 7/15/85 Exhibit G - 7/19/85 Notice to Linblad Exhibit. H - Overall Landscape Pla- Exhibit. I - List of Projects Exhibit. J - Sketch of 8th and 17th Hole Proposals Exhibit K - 1981 Conditional. Ilse Permit. Approval Documentation Exhibit L - 1967 Original. Conditional Use Permit The Wayzata Country Club operates a golf course and private club under a conditional use permit issued September 13, 1968, pursuant to the 1967 rezoning of the City. Since that date, the Wayzata Country Club has applied for and been granted many permits and conditional use permits for structural additions to the property. No conditional use permits or permits for gradinq/excavating work are known to have been issued until 1981. At that time Wayzata Country Club was admonished by City staff to apply for an after -the -fact conditional uss permit for grading work in a pond near Old Long Lake Road. That conditional use permit was granted to Wayzata Country Club after a Public Hearing at the Planninq Commission meeting of 2/2/81, in which the Planning commission gave the Wayzata Country Club representarive present the impression that. this matter could best be handled by staff and should not need Council review. Pursuant. to the Planning Commission recommendation for approval of a conditional use permit, the former City Administrator took a telephone poll of the Council and the item appeared on the consent agenda at the next Council meeting. Zoning File #935 January 24, 1986 Page 2 This series of events led the Wayzata Country Club's Grounds Superintendent, Jim Linblad, to believe that. projects of this Mature did not require City approval, and in fact from that time until 1985, a number of excavations and earth -moving projects occurred on the golf course without City knowledge or approval, and without grading permits. These recent projects were part of an overall upgrade and relandscaping plan that the Wayzata Country Club has been pursuing for a number of years. In May 1985, staff received a phone call from a concerned citizen ct_,arding a newly excavated pond on fairway #5. Staff investigated and found a 25'xl001x4' deep pond, and again went through the process of telling Linblad that a conditional use permit was required, etc. etc. The application was filed and the entire landscape plan sub- mitted for review, at staff's request. The Planning Conunission recom- mended approval of the 5th fairway pond, and recommended that the Wayzata Country Club apply for permits on a yearly basis for each years projects. The intent was that any major projects which would normally require a conditional use permit review be brought back to Planning Commission and Council at that time. Staff then discussed with Linblad that certain projects probably would need a more detailed review, and we should discuss them with the City Engineer prior to taking this to Council for final approval on a one-time basis, requiring only future dealings with staff on those projects. On 9/27/85, after a discussion with Linblad, staff agreed to hold off the application until the 1986 projects were approved by the Wayzata Country Club board of directors. The 19P6 projects were just recently approved, and on 1/23/86, Linblad gilled to obtain permits for contractors to start work on hole #8 on ) .7/86 (while the ground is still frozen). Because this exceeds 100 cubic yards of fill, I noted that a more in-depth review is required, and the timing of his request ].eaves little time for review. Nevertheless, City Engineer Glenn Cook and I met with Linblad on 1/2 3/86 to review the proposed project on #8 and also the extension of #17 tee. Both these projects were found to be in excess of 100 cubic yards of fill but relatively minor in nature (reviewed below). Linblad also noted the immediate plans to dredge the existing pond on #6 fairway - not in- cluded on landscape plan and staff later found that. this is a de- signated wetland; although it may have been dug out from a low area in the 1950's, it is considered a designated wetland on City maps. Please review the projects on 08 and #1.7 (Exhibit J). Per the City Engineer's review of the site, these projects are recommended for approval. based on the information in hand. The proposal to dredge the designated wetland certainly is a more environmentally sensitive project in scope, and needs a more detailed review then can he (lone with the information suhwitted to date. Zoning File #935 January 24, 1986 Page 3 Staff Recommendation: 1. Staff would recommend approval of the project to add +/- 1000 cubic yards of fill to rebuild the bunkers on hole #8; and would recommend approval of the project to extend tee #17 by adding +/- 370 cubic yards of fill. 2. Staff would recommend that the proposal to dredge a designated wetland be referred to Planning Commission and be the subject of a separate conditional use permit. application. 3. Staff would recommend that Wayzata Country Club be reminded of the ne<<d for a conditional use permit for the proposed shelter building. 4. Staff would recommend that a thorough review of all. remaining projects in the landscape plan be completed as soon as possible, and that Council adopt a formal policy on future grading projects by Wayzata country Club and other clubs in the City where earth -moving is a regular occurrance. 5. City Engineer to review the pond on #5 fairway which was excavated in 1985. 1 CITY OF ORONO GENERAL LAND USE APPLICATION ------------------------------------------------------- PROPERTY LOCATION MAY i i Gi -e Addresr. X 0 0 cif~ yT w (N'( 2AYLAl-A MIQN 5539 Property Identification Number (P.I .U.)�p� ��r�. (23- Please check one - Is the property abstract or torrens? (• r Conditit-�nal Use Applications only) Please attach legal description to application Is if not inc:ludfd oni required survey. APPLICANT dim t,►NpQ��Ap� CrRcVNos �L.vF't . Name W AV LATA C ou NTav CLuB Phono ►,j 3 - (09 55 Mailing Address V>Cx 1'ai ,_/QUA•/Z T__ r►1 �ni�J_ $ j�- OWNER Name y A-etAiA C o u wr�R�c _ LLV� Phone _�" Q 3 - �,9 55 Mailing Address 1goX lSi wAYL.orA 117 irv� 3�L_ Date Property Ac,iui red JAw�A& I--9�i(month/year ) I (dc) (do not.) also own the adjac(.-r,`: parcels of land. -------------------------------------------------------------------------------- FEES - CONDITIONAL USE PERMITS $100.00 a) Residential accessory Us(.• $1.50.00 h) Institutional (church, school, etc.) $150.00 c) Duplex Credit/Bldg $250.00 d) Commercial/Indust.rial Ilse 'BOG $200.00 f) band Alteration (grad:nq, filling) PRV/I'II) - see fee schc:dult Other Applications $�'1 0.00 vacation --- $ 2 5 0. 0 0 R e z o n i n g _.._..--.---- $200. (%0 Appeal!; (..It tier - seems f(!C S(11f,17 PRESENT USE OF PROPEPTY Present Zoning District Present Use of Property Residential Other (specify) (ate, .,� DESCRIPTION OF REQUEST Describe requestdetail: G + " ,inn REQUIRED SUBMITTALS Completed Application Form. 2. Certified Property Owners List of owners chin 350' (you can obtain this list from Hennepin County Department of Financt_ A-603 Government Center 348-3271 ) 3. Stamped, legal sized envelopes (#10 ) pre -addressed to each of the names on the above list with no return address. 4. Certificate of survey. / Construction plans, if applicable. 6. Plat Map. The Applicant and Property Owner must sign this application. Please remember that your application is not complete if the above information has not beer. included. ----------------------------------------------------------------------------- APPLICANT'S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Zoning Administrator, agrees to pay al l fees and/or unusual expenses incurred in review of this application, and certifies that the information supplied is true and correct to the best of his/her knowledge. Applicant's signature Da 5 1 3j, �S OWNERS SIGNATURE The owner hereby acknowledges and agrees to this application and further authorizes reasonable entry onto the property by City staff, consultants, agents, commission members, and Council members for purposes of investigation and v6rification of is request Owner's 51At%AC , / Date, r Applicant must .have all submittals into the City offices 25 days before the Planning Commission Meeting. Planning Commission Meetings are held on the third Monday of each month. S. 112 SEC .360 T. //80 R. 23 � UO Ww; ANOR CWAN ORME AiS I^ \' ? d 7 I 'b Ik, N \Oe 4, "IL TL-E-WO D3�• 3 Property Owners List Zoning File #935 36-118-23 34 0008 -man Nafstad scent Avenue N(--). M� .polis,MN 55444 36-118-23 34 0010 Donald & June Swanson 4408 WEst 581.h Street Minneapolis, MN 55424 36-118-23 34 0015 Jerry Alstead 440 Old Long Lake Road Wayzata, MN 55391 36-118-23 33 0011 David & Jill Robers 30 Myrtlewood Road Wayzata , MN 55391 36-118-23 3.j vJ10 Verena L. Pearson 20 Myrtlewood Wayzata MN 55391 36-118-23 33 0009 James & Ma.:y Matteson 10 Myrtlewood Road Wayzata, MN 55391 36-118-23 31 0008/7 Dale K. Warner 375 Wakefield Road Wayzata, MN 55391 1.18-23 31 001.0 John T. Thor.nt n 220 Wakefielc• '.)ad Wayzata, i4N 7 391 36-118--23 31 0011 William Ferril 240 Wakefield Read Wayzata, MN 55391 36-118-23 31 0012 Paul Baszuki. 250 Wakefield Road Wayzata, MN 55391 36-113-23 31 0013 36-1)8-23 41 �__4 honald Wildman Clifford S. Asiahun Jr. 280 Wakefield Road 117 Chevy Chase Drive Wayzata, MN 55')91 Wayzata,MN 55391 36-118-23 31 0014 36-118--23 41 0013 Francis T. Biermeier Gene Zaske 17135 28th Avenue North 115 Chevy Chase Drive Plymouth,MN 55,147 Wayzata, MN 55291 36-118-23 31 0015 36-118-23 41 0012 C. Wayne & Angie L•gneave Waldo Nelson 2725 Vagabond Lane 113 Chevy Chase Drive Minneapolis, MN 55447 Wayzata,MN 55391 36-118-21 41 0021 36-118-23 41 0011 Richard G. ,lls Thomas L. Curry 131 Chevy C:iase Drive 111 Chevy Chase Drive Wayzata,MN 55391 Wayzata,MN 55391 36-118-23 41 0020 36-118-23 44 0009 Robert & Annette Langford Gerald Androli 129 Chevy Chase Read 1.00 Ferndale Green Wayzata, MN 55391 Wayzata, MN 55391 36-118-2J 4' '9 36-118-23 44 0010 Jeffrey Jac Charles Ilulse 127 Chevy Ci ive 95 Ferndale Green Wa} bta, MN 4?ayzata,MN 55391 36--118-23 41 001 36-118-23 44 OC11 Imogene M. Rogers John & Roxanne Powers 125 Chevy Chase Drive 85 Ferndale Road Wayzata, MN 5539 Wayzata, MN 55391 36-118-23 41 0017 36-118-23 44 0014 Bradford & Janie Blankenship William Mueller 123 Chevy Chase Drivo So. 55 Ferndale Green Wayzata,MN 55391 Wayzata, MN 55391 36--118-23 41 0016 Herbert Abramson 121 Chevy Chase Drive Wayzata, MN 55391 36-118-23 41 0015 Jeffrey Wujek 119 Chevy Chase Driv(, Wayzata, MN 55391 36-118-23 14 0011 Leopold Hauser III 475 North Ferndale Road Wayzata,MN 55391 36-118-23 14 0008 Ed & Marlys Cohen 519 North F, -ndale Rd Wayzata,MN 55391 Property Owners List. Cont. Zoning File #935 36-118-23 13 0006 Timothy M. O'Connor 505 North Ferndale Wayzata,MN 55391 36-118-23 13 0007 Klaus P. Becker 507 North Ferndale Road Wayzata, MN 55391 36-118-23 13 0009 Edward L.'Delanhanty 511 No. Ferndale Road Wayzata, MN 55391 36-118-23 24 0004 B.L trace B. Dayton 990 Old Long Lak.�, Road Wayzata, MN 5S391 36-118-23 14 0007 H. Glendon ,Johnscn 517 No. Ferndale Road Wayzata, MN 55391 36-118-23 14 0006 Anurew & Mary Smith 515 No. Ferndalc " ad Wayzata,MN 55391 36-118-23 1' OOUB 36-118-23 13 0001 36-118-23 24 C007 Anne B. McCourt Yvonne C. Cooke 53 Robert Benson Jr. 508 North McCa4den Place 5G9 N� 'erndGoad 430 Wakefield Road LoF Angeles, CA 90004 Wayza� +IN 555391 Wayzata, MN 55391 Post (afft(e [lox Id66Cr>sla! flay, Minnesota h53'2'3•Muni( i1 t t On the North Shore of Lake 'bnnelonka May 17, 1985 ,yzata Co� atry Club 200 Wayzata Boulevard Wayzata, MN 55391 Attn. James I,.t ad Re: Pond Excavation, Fairway #5 Dear Mr. L! • '-)lad: 'hank you for your prompt resperise in fo ding a copy of the site Flan for the oolf course. As I r.cted to yo-, pre isly, have recei vp(a a complaint regard ino, the (-xcavation of a Pon(` oi- the 5tat fai a way, residential neighborhood where childr_n play. We discussed t: fact that the C�,untr_' Cluh hau ppli(-- ic­ ano .. _ c_ ad a conditional use permit for c "raticnFs it) a pond on the 12th 'ai rw / in 1981. 1 have rfrvieuc_d the e fir th, t application, and can unders and tha•_ yor roay have gotten t' impress un t?'at the Planning Commission ,rid Council aid n,-t feel tha �ati-on was of great concern. However, th^ City staff does not have t' t(., 'ty to waive the require- ments i, : : anditiona l -u e permit for of uch as ycu ha,,,-- ­ 7n- struct#,. : -, the ',zh fairway. A conditional -�rmit is def, _ --iy -aqui red. I am forwdLdinq to y-)u the appl icat. rm and nor.e ttaat the deradlirA for suc'- application for the June Plann, ommissien meeting is May 23rd. Pl�aLe contact me, if you have trot-b.- completing the apl:)li- caticn and requir--4 ,uhmittals by t The apf ; • ^at i on i -.e per the ,dule is: r C0 - C u:tiona1 Use Perm. $20C - After -the-!';• Inv:::. or. da" 1� Land Use ,kpi ,i:.tion Sign Fee .In the evt.. t. that the conditional u':e permit i.s granted the ac*-ual grad.il _ _)ermit for t1ie pond would t p ir 'd per t.t,<? .attached fee schedule. You are requi.ed t.o cea:sc all w, rk on this por,l iinmediateIy. Please contact me r• "onir.q ,.lmini st-'atc_r Jeanne Mabusth at 473-7357, if you have Sinctrely- , . chat• a P. G.a,: af'r Ass.i `;tent 7.c in(, ,Rt!tni 1+; st rat of 11 I ! h'\1\i. a ) �� • �'1N1\1• IN 11p.. A 191 „ . Note: It is nearly impossible for you to view this pond without going out .into the golf course. I will have photo's avai ..able at the mEetinc. inninq Commission Idembers From: Michael P. Gaffron, Assistant 2oninr ,%dministrator Date: July 12, 1915. 5. )ject: #935 Wayzata Country Club, 200 Wayzata ' ,ulevard West - Conditional Use Permit Zoning District - RR-lB Application Conditional Use Permit to construct a pond adjacent to 5th fairway, 4nd request blanket approval for future proposed landscaping changes. List. of Exhibits Exhibit A - licati.on Exhibit B - P v Map Exhibit C - Property Owners moist. Exhibit U - Overall Landscape Plan Exhibit E - Staff Letter to Applicant 5/17/85 -or, -ned resident near the golf course bro•4ght to our at* .n it this pond haO been excavated near the 5th fairway, di wt. ,c ni the C .evy Chare Drive neighborhood. James Liriblad, qe: !rse superinter, .ent, is advised of the need for a conditional use mit per the letter atilched 'Exhibit E). The pond is approximately 1.900 square feet in area, dimensioned 25'x75', and is not 1, -ated wi shin a designat^d wetland. This lo,.,ation next to the fail -way has pparent ly been a chronic low spot which collects run-off from a smai' surrounding waterG%ie(.. The pond is not intended to serve as a wild.l .fe pond, hence "it 2view is not needed. 'I.: -r-tershed i.s localized • this area and du-s not qualify for watershed ..eview. The pond overf 1 -ws to a field the which eve:. - tua 1 ly leads to a series . wetlands. The main concern of complainant was the proximity of the po:id to an unfenced neighbors: with young chi ldre i % .ic world be drawn the pond. Our ordinances do not dictate that this *ype of improv be fenced, but standards for bank slope must be ma.,,tainer' in or minimize the hazards. The pond as it exists today is esse, ° lY complete and sodded. The banks are at a 3:1. or 4:1 sidr- •-pe and appear to be negotiable in the event someone was to ente. C: e pond intert.ially or unintent.ially. 'I',:~ de-)th a*- the center appears to be 3'-5'. Ll _ Zoning File #935 July 12, 1985 Page 2 No actual d(.- sign plans for the pond itself have been submitted, and the City Engineer has not viewed the site. A recommendation for approval should be conc;;ti- ed on the City rngineer's review and approval. Interestingly, the complainant called today and witndrew the cc -plaint, roting that their concernE no long exist. (Complainant wishes to remain anonym -;us.) You have in your packet a copy of the overall relandscapir_g plans for this golf course. Staff suggested that the applicant bring these in sc that a "blanket" a,-proval could be given for the individual small projects, which include extending certain tees, tree planting, and creatin; or rearran ng sand traps. While some of these projects involve hauling dirt at_,und, notie would have a significant effect on the watershed, there are n.. o-iditional ponds to be built, and no designated wetlands invcl,.&d. Staff would suggest you recommend granting the conditional use permit for the pond and the other pro- jects, and that applicant be required to obtain a grading perm:'' -,ach spring for the projects to be completed each year. This affor , the City some knowle3ge of what earth moving projects are underway while not hindering the applicant. MINUTES OF THE PLANNING C^MMISSION MEETING FIELD JULY 15, 1.9!;5. PAGE. 9 1934 ROBERT TSCHIDA Goetten stated that the Tschidas are neighbors and she finds no problems with this proposal. McDonald moved, Goetten seconded to recommend ap- proval for a variance to enclose a small entryway for Robert Tschida, 1300 Fox Street based on t.tie following findings: 1. The entryway enclosure will create a more energy -efficient home. 2. The entrywa enclosure will likely not affect any neighbor's views, etc. 3. Neither Fox Street or Hanlon Avenue are deve- loped roads at this location, and the applicant has maintained the Fox Street right-of-way as yard are« for a number of years, h, -ice the proposed entrywa-., gives the apL _irance of being setback nearly F0' from the edge of the yard. � _.�,.._.,N Motion, Ayes (4) , Nayes (0) . :, 1935 AYZATA COUNTRY CLUB 200 YZATA BLVD. WEST CONDITIONAL USE PERMIT PUBLIC HEARING 9:25 - 9:35 PM Jim Lindblad, Grounds Superintendent, was present. Assistant Zoning Admin.istr.atc Gaffron noted the certificate of mailing an,' the affidavit of publication. There was no one present from the public. Assistant Zoning Administrator Gaffron explained `his application is regarding the pond that was ...onstructed laFt winter. It was suggested to the applicant to bring in an overall landscape plan for a short review and for overall approval of small projects. The pond constructed is approximately 25x75' and approximately 5 feet deep. T1.e bank slopes are about 3:1 to 4:1. Lindblad noted that when they dug the pond on Highway 1.2 four years ago, they were brought before the Planning Commirs;.on at that time and - re told that they had a grandfather clause that exis_s from the day of construction back in 1956. A permit would not, be requirer' each time some dirt was moved. MINUTES OF THE PLANNING COMMISSION MEETING HELD JULY 15, 1.985. PAGE 10 #935 WAYZATA COUNTRY CLUB Assistant Zoning Administrator Gaffron noted that the Planning Commission in 1981 recommended that this be handled on a staff basis. Lindblad stated that the City now has record of the Country Clubs long range plan, so if they apply on a rr^ular basis that should satisfy everyone involved. Assistant Zoning Administrator Gaffron noted that the City Engineer has not reviewed this plan and any recommendation for approval should bp based on his approval. This is the final pond on this overall plan. The other items on the plan are extending of tees, changing of sand traps, tree planting and some berms going in. Zoning Administrator Mabusth stated that they must come in and get a land alteration permit - thus we would be aisle to monitor the projects. Assistant Zoning Administrator Gaffron clarified that the applicant would come in once a year and be given an overall permit for that years projects - then they wouldn't have to come in for each small project. Chairman Kelley questioned whether the ponds were designated wetlands and whether the ponds were chemically treated. Lindblad explained that the ponds are not being treated because they kilimp into Lake Minnetonka. They are decorative ponds. Goetten moved, Taylor seconded to recommend approval for the conditional use permit for the Wayzata Country Club subject to the following conditions: 1. To cc,nstruct a pond adjacent to the :nth fairway. 2. To grant appi-oval for future projects on a yearly basis. 3. To notify staff at the beginning of 1986 and each year thereafter, of pending projects and if staff deems it so necessary, &pplicant must go before the Planning Commis -,ion for review. Motion, Ayes (4), Nayes (0). ZONING FILE. NO. 9 3 5 CITY OF ORONO NOTICE OF PLANNING COMMISSION ACTION P.O. Box 66 Crystal Bay, MN 55323 473-7357 Date of Notice: 7/19/85 ---------------------------------------------------------------------- TO: Wayzata Country Clun COPIES TO: c/o James Lindblad, Grounds Supt. Box 151 Wayzata, MN 55391 ------------------------------------------- ---------------------------- TYPE OF APPLICATION: XX Conditional Use Permit ----------------------------------------------------------------------- Date of Meeting: 7/15/85 Vote: 4 For 0 Against Planning Commission recommends the following: XX Approval: Subject 'o conditions noted below NOTES AND SPECIAL CONDITIONS: Planning Commission recommended approval of 5th fairway pond subject to City Engineer's review. Also recommended a yearly staff review of your proposed projects, with any items requiring a land use application to be brought to Planning Commission and Council prior to construction. Because a separate Conditional Use Permit is normally required for each project involving more than 100 cubic yards of fill or removal, perhaps we should meet to go over each specific project with the City Engineer to determine whether further information is required. It would seem that you would not have to appear before the Planning Commission and Council in the future if we can do thorough review on each project at. this time. With these reviews completed now, you would only have to come in for a yearly land alteration permit. Please contact Mike Gaffron at 473-7357 :o discuss the options. If the applicant has trouble obtaining additional information, please contact the Zoning Department (473-7357). If you desire certified copies of the official Planning Commission minutes, they are available from the City Recorder after review and approval by the planning Commission. for) f j L LlgXC 2" MAP d)A.1 c.+ r- 14WQ a ) c�crz n rarcs -) eX1To'jI9 Tpe./�Aw,•..n "�7r 'c'_ .._ �a #S �) I O NiD PAST S p 4E- LA* to G,it L Cie c>g L P-Vnr 51 of 12— L K cr2 I �; L Ic� DL4'y - 17 l :"' �C " ;. ,F� ♦ 'HIS �. ...__. �"� �cs ._ __.. .� &INq � J G i �o T � � �A U ,G / rCh:� E"t A'*' r►-t �+yT/N C®. 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Benson FROM: Jeanne Mabusth, Zoning Administrator DATE: February 5, 1981 SUBJECT: #602 Wayzata Country Club, 200 Wayzata Blvd., Conditional Use Permit Zoning District -- RR-lB Application - Conditional Use Permit Action Item Review of Application The city was asked to inspect a pro[)os-,d excavating and filling job being performed by the Wayzata Country Club. The "greenskeeper" was asked to stop all work until Council could approve the proposed land alterat--n. St-ff advised that the size of the project aemanded Council approval and did not fall with the scope of staff's authority. The land alteration involved expansion of the designated fond to a third the size of the existing pond. A portion of the bank to the north of the pond, in the proximity of the tree nursery, was leveled three feet and graded. All fill from excavation of pond and north bank will be places in the fill area, as designated on plan, to a height of 3 feet and graded to meet the existing grade. The piles of fill along Long Lake Road are within the City right of way. If it becomes impossible to grade and level fill area, erosion control measures should be taken to protect City right of way and surrounding area. A speedy decision on this application uill allow the contractor to reap the benefits of the warm weather and save needless expense of bringing the excavation equipment uack to site. Upon review of the Planning Commission's recommendation, Dick Benson will poll ,.';e Council by phone. Staff recommendation To approve the conditional use permitof the Wa—ata Country Club allowing the expansion, of the pond and use of additi.•. fill creating a 3 ft. high ')ank to be graded to existing contours bass on the fol- lowing findings: 1. does not affect drainage of: neighborinc7 property owners 2. will increase retention area in a low, collection drainage area. 3. All distui:_ area to be F ect_cd by erosion control devices and City right of way to b` ,:leased as soon as possible. 4. Ponds banks should be �raded to 3:1 slope. FEBRUARY 2, 1981 The Planninc Commission approved the staff recommendation as i approved the conditional. use permit for the Wayzata Country Club. FEBRUARY 3, 181 The telephone poll of the Council by Dick Benson affirmed the Planning Commission recommendation. REGULAR MEETING OF THE ORONO COUNCIL, 1 LBPUAf?Y 11, 198.1 Page 11 Butler moved, Palirus seconded, to approve a four- VARIANCE foot side yard variance fur Ma,:k Saldon, 1855 Shad;- 1855 Shadywood Road wood Road, per the Planning Comnii:=siun ::IocommendatiOfls #593 of January 19, 1981. Motion, Ayes (5) - Nays (0). Mark Salden vc:d Hurl seconded, to approve the: recuc: --t /CONDITIONAL USE PEP14I' R ,tler mo Pr � the Wayzata Country h, 200 Wayzata Boule 200 Wayzata Boulevard ar a conditional use 1.. ..,it to allow the expa. a 4502 Gi a pond and use of add..tioral fill. creating , ..r,r.�e Wayzata Countr.: Club* foot high bank to be graded tc, existii ontours based on the following findings: 1. Does not affect drainage of neighborin( ;property own ez: 2. Will incress, retention ar­a in tectian drainage area 3. All disturbed area to be protected by .100 control de ices and City right of %. iy to Le cleared as soon as possible 4. Po;:-'s banks should be graded to 3:1 slope M4ti.,.., Ayes (4) - Nays (0) . Butler moved, .= seconded, tc- approve a public PUBLIC HEARING DATE* hearinq_ for I,iuust!rlal 1.,u. anu 'land-, fox. Nelson/ 37C 1 Shoreline Driv,! C ear, 3701 ..'ior-line Drive, to held March 9, #583 1981 !'. 9:00 P.M. sot ion, Ayes - N, 7s W . Nelson!Cre4r Glenn Cook, City Engi;­er, presented the City SANITARY SEWER SiSTEM Council wi::h letter dated ;anuary-13, 1981 and 3701 E•ioreline Drive F'.:bruary 5, 1981 cc,rice_-iing the sanitary sewer #5. system For an office building at 3701 Shr:,reline Ne.ls-n/Crear Dri.je for Nelson/Crear. Glenn Cook, City Engineer, presented th,, 17-`-`r `-.A"!JEMENTS Council •ti-th a letter dated FeLruarl� 1? , 1981 .12. :. Old Cry ftal B,.,y -ancerning the easements t�.r I-h? trarfic Traffic Signal 3t ►iighway 12 ar,' Old Crystal lay Road. Glenn Cook, Cite Fngineer, reviewed with the EASEMENTS Cite Council the s -..us for the easements t(:r 1980-LS-1 S LS-2 Project 1980-1,E -1 & 1780•-LS-2 pre pared b• Nancy Husn>k, I.ega). Assista►.' , dated February 9, 1981. PLANNING COMMISSION MINUTES OF FEBRUARY 2, 1981 PAGE-3 Keith Gerringer assistant groundskeeper and Klaus V/WAY`LATA COUNTRY Becker, member of Wayzata Country Club were present. CLUB There was no one present in the audience to address 200 Wayzata Blvd, the application. Conditional Use Permit The Planning Commission was concerned that this type 0602 of application would require Council review. It was their opinion that an application of this type could best be handled by staff and Engineering consultants. Hammerel moved to approve the conditional use permit A The Wayzata Country Club allowing the expansion of the pond and use of additional fill creating a 3' high hank to be graded to existing contours based on the _o1'owing findings: 1-wil. increase retention area in a low, collection drainage area. 2-all disturbed area to be protected by erosion con- trol devices and City right of way to he cleared as soon as possible 3-does .got affect drainage of neighboring property owners. 4-Pond's banks should be graded to 3:1 slope 'notion seconded by Adams. Vote: Ayes (6), Nays (0). Judd Ringer and Graydon Mc,ulley were present. The Planning Commission Wised the applicant that the proposed use is similar to uses permitted through a conditional use F `rmit in the RR-1B zon- ing District. A c; Viral cependencv treatment center has similar Kmands and community concerns as hospitals, sanitariums and rest homes. Jabbour asked the applicant if there would be a pro- blem for the proposed treatment center if a deed re- striction filed against the property limiter; density use based on City's long standing concern of future failure. Chairman Hammerel asked onah m r:ber to express their feelings on the proposed use as it relates to the lend use issues. Revegno felt the question a bit premature as there was still the public information meotinq and many more questions he would 1iko to ask the professional staff. JUDD RINGER 2280 Wayzata Blv( Subdivision #595 oat I For :Jon-l'onfor:niu:; Ca'i I. I;t). VILI,AGE OF Crystal bay, !linnes�,t:+ (Complete in I.Alplicatt) This form to be used in all applications for conditional u::u pr,rmii, and for rezoning, it idinR or consolidating parcels of land, ,;iratinp. streets, alleys and varian--es. Type of Application Date '�brtrtrsrtfctr:rtrry;�-'�'m�ctitttr.at-t►w owner of Property: �laI,-, Phone No. 3u>�t t'f arrk '-t+ev ei�'Ptnerat- Phone W. T. Blackraarrq Address �T��T�trt-3txtt-t�nrie- Appl$tQi1#d°8lher than owner : Name Phone No. Peter Coir;ias Address_ �41UiLxY-5.,1�1i -fTarrlerzrtt- General flanag,. Relationship to Owner Engineer: Name-- __r _w._...__.__ ._. ______ _ _Phone ":o .� Land Planncr: Name Phone No. Sub(l iv ider . Name+ _ Phone No Location (How do we f Ind it? Legal Dcscr:ptivn: -ttrt-36; i3i:-i�'1;--P1•ert-{i33Es;-�rcel�-�i�10-1��►-3f3�9 Cite Acquired Area (si. ft.) `,eparate Ownership___ -TV" HA AtcSinple Ownership_____ Date of last divisii_;rl of this l , or.et ty ­-_­__ —-__--___ Do you own any adjoini lig Action Requested_ ;lo,l i _nfor ing_U��*_Parr�itfor�,oIf course. ,- Signature of Applicaat RECORD OF ACTION TAKEN Date Action Inspection Dept: Admini-,trator: Village Council: Village Engineer: _ Village Attorney'e, Planning L0mrn1s:,10:1N RAC �aryor Village Council: Pormif Is>.us:t. Uatr• t.Ult lit 1"ri 1A ,alit .'. '.t l h,' ..;'. _.r �4 �r ._..r-i.►-��._ .r .w- _._.may_/-� _ -. A,lptuAlr.alt,1� ,) flow many 1..ii :,1►n ,{ rl,ic ;)v t business on t,'-s d:itC __.+ =L.y=L.& ! Ru i 1 d i r + _ 11 J"I _. _....... _.. _.. ____ ___ .. _ .. - - - - 3) Now muO, and what kind of cquil,;-;int :ise j f,,r husir,ess ot; t ,! : dare• 4) What was the condition of buildings on cslis dn- Gwdstatco r(air If there were any additions to buildings, u.;ed for :)us:r.ess between March 11, 1957 and Matcb 1fl, 1964, pleaze ,,thtk ;lace and site• #2pn the lily7Li adg. J(-,!, f-1 thatydaj built in two st'ag'ps• Please enclose plat cf your property, showing location of all buildings and dimensions of that hart of lot and size -)f h'a l•Jings being used for i1 business purposes. Fncio3e-T-is a sample tY--t flay -Fe used for this purpose i aad guidance. •j `i i gned _._.__ �ll�t� �e'•, +V i V I LI.A(;!: OF OROW.) QUESTIONA IRE FOR EXISTING NON -CONFORM I NG CONh: T IONAL U.'A VI R?-;I T APPLICATION hate; Ju. — 14,_ 17r,t+ 1) Name of bus i qes, s and owner. wayzat,,�Country Club 11 Legal description .and address of property where h:►siness i> conducted 5- Q enclo.q-d 3) Date business began_,LtLly_ 195jy STATUS CF BUSINESS`©1- MARCH _ll_A 1959 • 1) Uhnt rjas the nature of your bugiress on this date Eri"zty. M-11.1. 11 Hoes nany buildings of what tyF: and size, and location were usod for your business on this dat(- Us=r-�L the enclosed building index. thrs follot-din buildinps_werc standi.I ens r)f the above, d,%t(!_:_ 1.,.3�7,14,_,_, S) How much and what kind of equ pment +iced for business on thi.s rate STATUS OF PM I NF.C'S ON MAROO 10 1967 1) Whar was the nature of .our husiness on t,iis dote _ � i,7 t, C-t11h VAY ZATA•. !! 1 N � iNaa�J ,tJ�rrrn 1 ammom. t Corr" • oft a r 1h VA Gw omm" Amod"k 7f t s M., r, Air -1 [.77 '' [' O� ;�►�� `fir /, ♦ • `-t.• '� ate-, '."i J 1 C G p� J•: O �1 cacao 1k I.�, ['i. U J 1 ��\ o �� ► t 1, ,ti9r � � � r I �- ...�. >p To: Orono Council Members From: Michael P. Gaffron, Assistant Zon:nq Administrator. Date: January 27, 1986 Subject: #935 Wayzata Country Clun, Conditional Use Permit Proposed Motion: To grant conceptual approval to Wayzata Country Club for various earth -moving projects per the following conditions and direction to staff: 1. Approval of the immediately pending reconstruction of the bunkers on hole #8 by adding approximately 1000 cubic yards of fill. 2. Approval of the exter.tion of tee #17 by adding approxi.- matel_y 370 cubic yards of fill, such project expected to commence in the fall of 1986. 3. The two projects proposed in items 1 and 2 above may commence immediately but not until the applicant has ob- tained a grading, excavation, and filling permit per the current fee schedule for calendar year 1986. 4. The proposed dredging of the pond on hole #F is specifi- cally not approved and shall be subject to a separate conditional use permit application and review by the City Engineer, staff, Planning Commission and Council. 5. City staff is directed to review with the applicant and the City Engineer all proposed and completed projects as shown on the sub:nitt.ed landscaping and improvement plan, and shall present Council with recommendations for the disposition of each project and shall draft a conditional use permit incorporating such recommendations and findings as may be appropriat.e,for review by Counci 1 at *` regular Council meeting of February 24, 1986. COUNCIL Ott i iirG To: Orono Council Members ��J N `J7 1986 From: Michael P. Gaffron, Assistant Zoninq A,iwiristrator Date: January 23, 1986 CITY OF ORONO Subject: #987 Robert Bauman, 1040 Tonkawa Road -- Varia nce - S-cond Review List of Exhibits Exhibit A - Items 1 thru 9 discussing average lakeshore setback concept. Exhibit B - Survey with north -side option requiring side setback variance Exhibit C - Letter from applicant 1/23/86 Fxhibit D - Proposed resolution from 1/13/86 meeting fcr discussion purposes Exhibit E - Pool plans and elevations Exhibit F - Minutes of 11/1.8/85, 12/16j85, 1/13/86 Exhibit G - Staff memo of 1/9/86 Council tat,led this item on January 13th pending 3 items: 1) staff review the "average setback" ccncept; 2) applicant to re- consider optic..dl locations for the pool structure; and 3) staff to contact neighbors to ensure they are aware of the on -going review process for this application. You will recall that Mr. Bauman is requesting variances to the average iUkeshore setback and to hardcover in the 75-250' zone. Existing hardcover when the applicant bought the property was ?9.4%. Applicant has proposed hardcover tradeoffs yielding no net increase in hardcover. Staff has made an in --depth review of the average setback concept. I would refer you to Exhibit A, Items 1 thru 9, for a graphic discussion of the concept. Particularly, Item 1 reviews the "customary" method of defining average setback, as used by staff since about 1980. In the majority of cases when the shoreline is relatively straight, this method seems to yield a fair and just "average set- back". Now look at Exhil,it A, Item 3, which describes cne method of literally interpreting the code, which reads as follows: Section 10.22, Subdivision 1. Lakeshore Set Back Regulations. The set back from t-hc shoreline for lakeshore lots shall be at least 75 feet and no building may be located closer to the shore- line than the average distance from the shoreline of existing residence buildings on adjacent and nearby lots. As you can see, using this interpretation, with the distance from the shoreline of adjacent and nearby houses measvied perpendicular to the line of the lakeshore at the closest point, this method yields an average setback of 991, which would mean that the pool proposal causes only a minimal 1'-2' encroachment. Zoning File #987 January 24, 1.986 Page 2 Now, considering the sightlines of the neighboring residences, this literal method does not necessarily protect the view rights of the northerly neighbor., to the extent that the pool structure could technically be placed up to the dashed average setback line and to within 10' of the side lot line (still on Item 3). Perhaps at this point, looking now at Irem 2, as tht? applicant showed last time, the front line of the house must be to-keri into account. I would encourage you to read through Items 1-9 of Exhibit A to get a feel for the average setback concept, realizing that a) the section on average lakeshore setback (10.22, Subdivision 1) does not refer to sight lines nor does it in any way exp'ain the purpose of the section, it doesn't state what we are supposed to be protecting; b) in at least one previous application in 1980, staff. used the literal interpretation of average setback (Item 3), but since then has generally used the "customary", "straight - line -between -adjacent - houses" method in practically all cases; and c) the shape of the shoreline and location or "skewness" of houses in relation to the Lakeshore has a great effect on a property owner's perception of what constitutes an acceptable sight -line. The applicant has submitted a letter indicating the reasons for the proposed pool location, reviewing why various other locations would be less acceptable or non -acceptable, and descriting his family's need for a pool. Staff does not pretend to be pool designers, but Exhibit 13 shows a possible pool structure configuration requiring a minor variance to site setback rather than average setback (depending on which average setback method is used). Applicant has stated a number of reasons why this is unacceptable, such as: - not adjacent to utility roam under office - lack of sunlight - lack of views from pool area to lake - limits severely the dimensions of pool decking To address the Council's third request., staff has verbally noti- fied both property owners of the January 27th meeting (direct phone conversation with Gasch, left message with secretary at Noelt ings). Also, I wi :j. 1. note for the record that Mrs. Gasch was present at the Public Hearings on November 18 an(l December 1.6, 1985, and Mr. & Mrs. Noelting were present at the Public Hearing on November 18. Bath adjacent neighbors are aware of the current. proposal. Zoning File #987 January 24, 1986 Page 3 Staff Recommendation: 1. From a pure: y technical. st.3ndpuint, using the literal definition of average lakeshore setback as stated in 10.22, Subdivi sion 1, the proposed pool encroaches 1-2' into the average setback area. The proposed pool also is behind the extended front lines of the adjacent houses. The pool structure also is proposed to be no higher than the main floor of tr.e home with deck railing above the pool essentially only 4' further lakeward than the existing deck railing. The neighbor to the south will not, in staff's opinion, have any lake view en- croached upon. In staff's opinion, the neighbor to the north will suffer only a minor degree of view encroachment from "side" windows and no encroachment to views from windows on the lake side. The house to the north as it exists is more than 35' further from the lake than the houses on either side of it. It is staf f's opinion that under a literal interpretation of the code, the average setback variance requested is relatively minor. 2. The hardcover variance for 39.4% in the 75-250' zc,ne would not be inconsistent with past variances recently granted to similar properties on the lakeshore, especially considering that: a) There is and will be less than 1% hardcover in the first 100' from the lakeshore; and b) There is only about 10-15% hardcover over the area from 250' to 620' on the remain('- of the property. 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'9 /Qr�i�t, •, `� fd+�c' 'lea / 41 NR y,,',q,+� 1�yI 1 ti�.ic.rtr ?b be ad•eu - - J ref*�r� - �za it •q M.N• �' ~ • i � � 1 Ko.Mr•K+ �S•If0 IIAWI •,fo• NI r.sMr!!r yAM* .w9f • o • i • nA. f5 /tW /1..+ 0.40 H. - 40 -- KO=�.lAi r.Jf elrw s r,N4 urpllhWW & ♦r M! bd 041 /W' ✓ .W OPM tld.! / �p 1 11 if AJw. 44%0i M/ IA!/ 11bD 1 J./ N !% •M� . ..wrrr .,w a .M...r. 44 "Milne Eo�L�' CA3,i ft..i �w.,.. `!.. k t.. t. i 4 / / 1 : v i 0 C.•�t..g E., at..� M r.1 January 23, 1986 To: City of Orono City Council Fm: Robert J Bauman 1040 Tonkawa ad Oruno/Long Lake, Mn 55356 1 i ` JAN 2 4 1986 CITY OF� Ul"11 }Its Re: Building ai Lcation for an enclosed Swimming Pool attached to our home. Purpose of this letter; To explain to the City Council why we want a pool, Why we chose the -location we did and the considerations of alternative sites. Why,a Pool? The 3auman family consists of Bob and Joani and four children. Michelle is almost 4years old. Jeniffer is almost 3 years old. Daniel and Angela are 11 month old twins. Michelle and Jeniffer were both enrolled in swimming classes at 6 mos of age. They both love the water. The twins have not been enrolled yet because of our recent move to this area and the problem of finding babysitters. Bob is trained as a Red Cross Sealor Lifesaver and was employeed as a life- guard in his spare time at an apartment pool and at an Olympic size pool for the Navy while stationed in the Navy at Norfolk, Va. The Baumans are active boaters and take family excursions on Lake Minnetonka during the summer. These excursions inevitably include a stop for a swim. Because we live on the lake, Because we would like to pass the heritage of water enjoyment and safety to our children, Because swimming teaches coordin- ation and is a healthful exercise we would like to build a pool. The water in front of our house gets deep very fast. We have about ? feet of water about 20 feet out from shore. We do not have a beach but a steep bank. With the children the ages they are it is not practical to swim from our dock. Obviously you can not swim in the lake during the winter and that is the reason we propose an enclosed pool. Besides the enjoyment for the Bauman family an enclomea pool would be a natural place to entertain neighbors and friends. ° parties in the winter arc- especially fun. Have you ever had a sal at race in a swimming pool?"? Consideration of site selected The proposed site is ideal for a pool because; 1. Esthetically the view from a pool In this area would be accross the lake. This view is one of the reasons we paid the premium price we did for the property. 2. Our house is laid out so the lower level is an entertainment area. A pool attached to the entertainment area is natural because if you are having a get-together the people swimming and the people socializing are In the same general area. People not swimming can enjoy the pool by just being r.roune it. If the pool is in a different area it seNarates your group. 3. Thy enjoyment of ,just relaxing and looking accross a pool is a pleasure that a)peals to me. With this site that is possible while relaxing in our entertainment area. 4. Oc.r house is built so the area under the office can be used as a pool suppovt room. That would include Pumps, filters, chemicals, and cleaning equiprent. If we could not use that room we would have to use additional outsit.e space which means make the pool smaller or use more hardcover. The P anning Commission and Cite Council have already stated they would not a..low additional hardcover. The pool i�i already at minimum standards if yo..i consider a diving and swimming area. "Minimum standards are consid- ered 15 feet by 28 feet for a diving area and 3 feet on all sides of the pool for safety and cleaning. Most experts agree a pool measuring 16 feet by 32 feet with a deep end for diving is needed for a full range of swimming activities." "Sunset Books - Ideas for swimming pools." Photocopies attached. S. ?he layout of our house is such that bathroom and changing facilities are Aose and do not have to be duplicated .­r the pool. 6. iuilding the pool in the proposed area also allows the expansion -)f the ieck upstairs without much additional cost. 7. A pool in thi.a area as planned with windows on the lake side can take advkntage of natural breezes and sunlight In tho Summer. Other areas considered If you consider the minimum pool size of 16'by '12' or 15'by 35' as proposed with 3' on each side requires a minimum width of 21 feet for just the pool. If you add a seating area for a table and 4 chairs you need another 10'by 10' area. "Sunset Books -Ideas for swimming pools." That brings the minimum width to 31 feet not counting the walls. Neither the North hide or the South side of our lot will accomodate the a minimum Standards. We nave 22 feet from the house to the property line on the South side r.nd 29� feet from the house to the property line on Lae North side. The area on the West side of the house, as you approach in the driveway, is not acceptable because if you build the pool again to minimum standards of 31 feet wide you would have a problem getting the cars out of the garage. You would also destroy the view from our kitchen, Dining room and one Bed- room. The above is also true with a varience to move the pool closer to the property line. Also a pool in that area will directly block off the view from the neighbors house directly to the South. Their kitchen is on that side. The area on the hill behind us is unacceptable because to attach a pool to the house would only be possible at the west end of the garage. That would mean going through two garage areas and a work area to get to the pool. The children are not allowed to play in these areas so it doesn't make sense to go through them to get to the pool. The esthetics of the pool would be lost if it were constructed in that area. The hill area would require the construction of a restroom area. The hill area would re a the removal of a considerable number of trues. Building a {pool not attached to the house defeats the purpose of building an enclosed pool. Conclusion We have considered all possibilities of locating the pool in other are,,s. THE PROPOSED LOCATION IS THE ONLY ACCEPTABLE LOCATION BECAUSE IT IS THE ONLY AREA LARGE ENOUGH TO CONSTRUCT A POOL TO MINIMUM PRACTICAL REOUIRF.MENTS WITHOUT ENCROACHING ON THE NFICHBORS OR DESTROYING, THE. NATURAL SETTING OF Tlll; AREA. r- Sincerly ou r h0B AND .LOAN I BATMAN and f am : l v ` enough for ihn lap swimmers and, at one end, deep and wide enough for the divers. In considering the pout options and requirements for divers, be- come familiar with the booklet "Sunnested Minimum Standards --idential Swimming Pools" 'by the National Spa and .te, 2000 K Street, N V1f , v., yn. DC 20006. (The NSPI is a association concerned with the quality of pool design and workmanship and the ethics of the pool industry ) For frolickers. Many pool users I splash and play in shallow water and do little, if any, swimming For this purpose, figure a Minimum depth Of 33 inlnos, Increasing to 4 or 5 feet. Any size and shape w!ll do, even a converted wine tank (see pages 48 and 49) Though you may have small children, don't be tempted to in- clude a wading pool. The,, would soon outgrow it and be enjoying themselves in the main part of the pool with the rest of the family Build a separate wading pool that later can be converted into a garden pond Or buy a small, inexpensive plastic wading pool. For lap swimmers. Serious swi nrners need a pool that's at least 3Yi to 4 feet deep so they don't touch bottorn while swim- ming anti so they can safety nego- tiate tuns at each end The pool should have parallel rinds and be straight and long --_the longer, the better You can ex,�rcise by .;wrtnming a(lainst a current generated by a snpa►ate pumping system e page 76).._—__ fl'o' rdivers. Small Pools are dangerous for (ii-Ing, as the► risk of hittii,g one's hi l on the butlorn or the sides i. Accoruing to, the minimum standards suggested ested by-WiPI. see above) Ivrng roni a^ height of 0n1y2 inches above the water requires a pool at least 28 Meet long, 15 feet wide, and 1': feet deep at the deep endlf ther quiremand con tours (if pools used for diving are also outlined in the NSPI booklet i If the pool will be a training center for competitive swimmers, make the length an even divisor of 75 feet---25 or 311t, feet Then they can develop a style usable for competitive meets Width is not critical ---some to ; pools in side yatds ate lust wide enough for one swimmer Keep in mind, though, that such a highly specialized pcxyl May not meet It t7_ needs of potential purchasers of your home if you dw ide to sell There is an alternate ­cu're a serious swimmer Wilt 'r tf:e space rxx the dwore 1.. pool. 16 Which Pof rl POOTsrZe Well over half the pools built in the United States in recent years have ranged from 450 square feet 115 by 30 feet) to 800 square fret (20 by 40 feet) In 1979, though. a continu- ing decline in the proportion of pools less than 450 square fec' was i eversed Another trend, at least in sorr e parts of the coi.intry, is to fla;-bot- tomed pouls with a water depth of 4 feet Pools with a depth of about 3 feet at each end and 6 feet in the middle are popular also. Except for diving. a deep section is unnecessary Industry men:bens observing these trends attribute them not to lower costs, t)ut rather to smaller lots, condominium and townhouse living, and economy of operation and maintenance A small pool re - quit c % less water and chemicals, is cheanet to filter and heat, and takes less of lot t to maintain And small can be beautiful, too, as some of the pools in "A Colnr Gallety of Pools" (pages 33 80) illustrate 1 hough the Irend is to smaller pools, tar ge ones still don►inate t ..uork.et os exper s agr"`ee at a . measuring at least 16 by 32 .feet, with a (feel) end for diving, is nc,lded for a full range of swim- r►iiray activittil—__ Ti►Tess your goof sitar! Strictly Ismits the pool site, one way to de. tetmine ymir needy is to allow 36 squate feet for each swimrr,et ami WO square feet far each diver. II you predict that 10 people, iticlud- inua three diver s, vw Ill use your pool on a busy afternoon, figure on a pool with an area of 552 square feet or 16 by 35 feet. Pooi shape The simpler the shape of your pool, ;he better it will blend Into a lai id- scaped setting and enhance the appearance of your property Shapes developed from squ-ires, rectangles, circles, ovals, and other simple geometric figures will not compete with the landscaping. Nor do such shapes require great design ability A truly nituralishc pool is also simple in shape because forms in nature are simple. But making it so much a part of nature that there is hardly any dci-neation between pool and nature usually requires the skill of a top landscape architect A naturalistic pool is not easy to inte- grate Into a residential lot and will pribably be more expensive Unusual shapes are difficult to landscape well because they cum- pete with :he other elements in your landscape But sometinies an unusual shape is the best choice. If your lot is small and wedge. shaped, your pool may also have to be wedge-shaped Or to save a tree or other natural feature that s valua- ble to you, you may decide to bend in one side of a pool. You may even want a pool shape that relates to a special interest, suet-, as the one on page }I uy ire shape of a music Space around the pool `since your pool will become the fo- cus for outdoor activities and enter- tainrnent, you'll want to matte sure you, design provides enough space around the pool for swirtimers nonswimmers alike xcept in the case of a natural istrC }ii1Ta pay ( avea of ckat least 3 fe t wede sides of the pool s der k irrl lkwvs swi ►t accetis to the pool, keeps mud and dirt twit 17' t►revents the► gard[� _ POPULAR POOL S111APES frr,rn becornulg waterlogged, and permits the person -leaning the I to work unhindei ed Wit 1 naturalis is pools, all other considerations are secondary to ap- pearance. Some owners, though, may naturalize only part of the area around the pool, reserving the rest for casual eniovmQrtt ,'' I of complete comfort, sitters, N l,)ungers, and sun bathers need a minimum space of about 3 by 6 feet apiece and at lea 3iet_t be tween, another or a tabte and l our chairs, you'll want an area measuring at le "'"ramie rule of thumb states that the area for poolside activities should be at least equal to the area of the prx)l For example, a 20 by 40 Font pool (BOO square feet) with the nunirnurn 3-loot-wide deck on throe sides would have an activity area 12 feet wid,� along one of the ko)q sides !I — poOr Oro i soe.oKA&Ce 100t toM &" ,12 IN 006 re feet Divers, too, have their poolside requirements. Depending on its length, the diving board can extend as much as 10 feet onto the deck f rorn the e Ige of the pool, the divers will need at I,,.:st 2 rnore feet to walk around the end of the board. And if you're considering a slide, you +mill need up to 15 feet of deck spac•3 depending on the size of the slide. Check the standards of the NSPI for additional information. THE SHELL -HAT HOLDS THE ! W EIS Swimming pools an be completely or partially in grot 'rd, anchored to hillsides, or placei directly on the surface of the qrt and The type you select, as well as the, availability of nate vials nl your area, will deter- mine the construction methods for your pool. The majority of permanent pools are fully in ground structures. They are the most accessible from patio at eas and the most adaptable to unified landscape schemes But both Strove grourxi and partially in - ground pools can also be attractive and entoyable. 1 he two most common types of o,xAs arA air sprayed concret - k•ic>trvn as gunite or shotrrete -- rind vinyl lined Pools made of fiber glass are increasing in popularity. You'll hear many conflicting claims about the merits of various types of pool construction, but beautiful and satisfactory pools can be made with each. The main thing is to have a knowledgeable contractor. Concrete pools Concrete is one of the most pop- ular construction materials for swimming pools Its workability, strength, permanence, and flexibil- ity of design make it ideal for inno- vative and interesting in -ground and hillside pools. The material is reinforced with steel rods to withstand the pres- sures of soil and water The arnount and size of the steel depends on the geographical location and the structural requirements The four inain types of con- crete construction ate gunite, poured, hand packed, and masonry block. Cost and availabilit,• of equip- ment usually determine whir_h of these is used. Several interior finishes are available in concrete pools T he surface may be plastered in colors ranging from white to black Through white is still the most popu lar, dark colors are being used more and more because of their attrac- tive appearance and a small sofa( heating benefit Instead of plaster ing the concrete can be Itowe►led Which PW 17 ,. f, O y n 's U I - - 4• ` 0 • � W P r. ti i� A RESOLUTION GRANTING A VARIANCE TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISION 1 S 2 FILE #987 WHEREAS, Robert J. Bauman (hereinafter "the applicant") is the owner of the property located at 1040 Tonkawa Road within the City of Orono (hereinafter "City") and legally described as follows: Lot 10 and that part of Lot 9 lying Northerly of the following described line and its Easterly and Westerly extensions: Beginning at the point of intersection of the Westerly line of said Lot 9 with a line drawn parallel with and 140 feet South, measured at right angles, from the North line of said Lot 10; thence East along said parallel line 35 feet; thence deflecting left 4 degrees to an intersection with a line drawn parallel with and Ill feet South, measured at right angles, from said North line of Lot 10; thence East along said last -described parallel line to the Easterly line of said Lu, 9, and there ending, all in Auditor's Subdivision Number 217, Hennepin County, Minnesota according to the recorded plat thereof: the Northerly line of said Lot 10 is marked by Judicial Landmarks set pursuant to Torrens Case No. 17306, (hereinafter "property"); and WHEREAS, the applicant has applied to the City for a variance to Municipal Zoning Code Section 10.22, Subdivision 1 to permit the construction of an attached enclosed pool which will en- croach 15' into the average lakeshor.e set ack, and a variance to Section 10.22, Subdivision 2 to allow 39.4% hardcover in the 75-250' lakeshore setback zone where only 25% hardcover is normally allowed. Minnesota: NOW, R'iEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This application was reviewed as Zoning File- #9P7. 2. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District.. 3. The Orono Planning Commission reviewed this application or. November 18 and December 16, 1985,.and rc.�commcnded approval of the proposed variances based upon the following findings: A) Applicant has a hardship in that there is no other feasible location for the pool addition. Page 1 of 4 B) The addition as designed will not substantially encroach on the lake views of neighboring property owners. C) The applicant has shown that he can remove existing hardcover so that there is no net resulting increase in hardcover, maintaining the pre-existing hardcover of 9,150 s.f. or 39.4% in the 75-250' setback zone. U) The proposed pool structure meets all other side and lakeshore setbacks of the LR-l.B zoning district. 4. The City Council has considered this apFlication including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicant and the effect of the proposed variance on the health, safety and welfare of the community. 5. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variance would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the appli- cant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER AND CONDITIONS Based uron the above findings, the Orono City Council hereby grants a variar e to the Municipal Zoning Code Section 10.22, Subdivision 1 to permit the construction of an attached enclosed pool which will. encroach 15' into the average lakeshore setback, and a variance to Section 10.22, Subdivision 2 to allow 39.4% hardcover in the 75-250' setback zone where only 25% hardcover is normally allowed, subject to the following conditions: 1. Applicant shall remove 205 square feet of plastic sheeting from underneath the rock on the north side of the hcuse in addition to the 623 square feet of blacktop already removed in order to compensate for. the 828 square feet of additional hard- cover created by the pool structure. Such plastic sheeting removal shall occur prior to final inspection of the pool structure. 2. Applicant shall submit revisers pool structure plans coinciding with the survey showing an 18'x46' addition, prior to issuance of a building permit. Page 2 of. 4 3. This approval. is specifically for a one story structure extending from the basement .level of the house, and any future addition of a story above the pool level will require a new variance application. This condition does not prohibit applicant from using the roof of the pool structure as a deck with standard 36" railing, but does prohibit enclosing of such deck. 4. Excavated material from the pool addition shall not be spread in the 0-75' Lakeshore setback zone, and gradi.nq around the pool addition shall be limited to that necessary for the construction. 5. Authorities granted by this variance run with the property not with the applicant, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that. date (January 13, 1987). 6. Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shill be punishable as a misdemeanor. 7. The undersigned applicant has read, understood and hereby agrees to the terms of this resolution and on behalf of himself, his heirs, successors and assigns, hereby agrees to the recording of this resolution in the chain of title of the property. Adopted by the Orono City Council can this lath day of January, 1986. ATTEST; Dorothy M. Hallin, City Clerk Property .)caner Mary C. Buticr, Mayor Page 3 of 4 41 1 W-7-0, mah.�Jm Gil tie .oar Tk tell IQ. 11 C.Ze 15 � 11 �` • •••• *glow Nlaf TMRA ®ISM a� ate Rrt •. a,MM�G Mri• P MA ice.. CM fat s-mfta..m. a r 4o " .ra.r w "0 a .� �c ar.;x • .. �..res r KiRq• �i �.�� t••M i _4 T --A Ik %A CAL ✓J%da 0.6 01 " - A..-L 4 CaW.A— C �,ft 45 MINUTES OF THE REGULAR ORONO COUNCIL. MEETING HELD JANUARY 13, 1986 1945 R.J. BAU14AN 1040 TONRAWA ROAD CONDITIONAL USE PERMIT RESOLUTION #1901 #987 R.J. BAUM" 1040 TO)N<IUMA ROAD VARIANCE RESOLUTION City Administrator Bernhardson explained the request for a conditional. use permit for grubbing/replanting & landscape work on lakeshore bank. Mr. & Mrs. Robert J. Bauman were present for this matter. Mr. Bauman stated he reviewed staf f's memo and had no problem with it. Councilmember Frahm stated that he felt the drafted resolution should incorporate City Engineer Cook's comments as listed in staf.f.'s memo. It was moved by Councilmember. Frahm, seconded by Councilmember 11ammerel, to a6opt Resolution #1901 incorporating City Engineer Cook's comments. Motion, Ayes 4, Nays 0. Mr. & Mrs. Robert. J. Badman were p. esent for this matter. City Administrator Bernhardson explained the request for average lakeshore setbacks and hardcover variances to construct an enclosed swimming pool. He noted that trei applicant is willing to trade-off existing hardcover in the 75-250' to remain at 39.4% hardcover which is still in excess of the allowed hardcover. Assistant Zoning Administrator Gaffron noted that at the Planning Commission meeting, both adjacent. neighbors, (Noelting, 1060 Tonkawa and Gasch, 1030 Tonkawa) expressed c(,ncern of encroachment, however Planning Commission felt that any encroachment would be minimal. Planning Commission member Goetten stated that although she was the minority on the Planning Commission, she felt there was no hardship involved and that there would be a view encroachment problem. Acting Mayor Adams stated that he thought there would be a sight problem from the property to the north. Counci 1m(rriber 11ammerel felt that. the sight, problem would he very minimal. 4 MINUTES OF THE REGULAR ORONO COUNCI (. ME.F.TING lil-Ad) JANUARY 13, 19tib #987 R.J. '`UMAN continued Councilmember Frahm stated that he felt uncomfortable because of the neighbors objections. Fie also had problems with approving the hardcover variance even though there was a trade-off involved. Mr. Bauman noted that there would be no more hardcover than exists now after the trade-off is made. tie stated that he felt that the proposed plan dogs not encroach upon the neighbors views and he explained his interpretation of the average setback as it related to the shoreline. Assistant Zoning Administrator Gaffron agreed that there were several ways to interpret the average setback line in this case. Mr. Bauman stated that regarding the hardship question, it would depend on whether one considered not being able to have a swimming pool was a hardship. He noted that because of the property layout, there was no other site for the pool. City Administrator Bernihardson recommended tabling this matter for 'pro weeks to 1) review the interpretation of the code regarding average setbacks, 2) contact neighbors regarding their position, and 3) explore alternative sites with applicant. It was moved by Cenci lmember Hammer. e 1 , secondeC, Councilmember Grabek, to table this matter until January 27th Council meeting per City Administrator Bernhardson's recommendation. Motion, Al s 4, Nays 0. f 9 "! 9 t)ONALD C. W I LDMAN 280 WAREFIEIA) ROAD AFTER-THF.--FRCT VARIANCE RESOLUTION 11902 City Administrator Bernhardson explained the request for an after -the -fact 3' side setback variance for a tennis court which was constructed without a building permit by the previous owner, Donald C. Wildman. lie noted that the tennis court was constructed over the secondary septic system site, which if the primary site failed there would t;e no secondary site. A new site on the property has now been l,)cated. Donald C. Wildman was not present for this matter. It was moved by Councilmember Hammerel, seconded by Ac.t.inq Mayor Adams, to :adopt Resolution 01902 approving the after -the -fact side setback variance. Motion, Ayes 4, Nays U. r, MINUTES OF THE PLANNING COMMISSION MEETING HELD DECEMBER 16, 1985. PAGE 5 #983 WALTER H. PEMBERTON 1. To limit the fill in the 0-75' zone to only that necessary to accomodate the garage and driveway bark -up apron. 2. The proposed house must meet a 11 specif ications of the Building Inspector of the City of Orono. If the house changes in proportion, the applicant must come back for review by the Planning Commission and Council. 3. Applicant must i.nfo:..7 the City of the date of whic. n the fill will be delivered to the lot. 4. Front deck must remain as an open de^k - it cannot be enclosed. 5. Staff to secure proper erosion control. Mr. Pemberton questioned if no fill is required, because of the push back of the garage, will staff still have to monitor. Kelley stated that yes, tte City still should be notified at that point. Motion, Ayes 4, Ploys 2. Chairman Callahan opposed the motion because the lot is too small for the proposed house and garage, and the var` ^ces cculd be eliminated if the applicant were to build on on the existing foundation. McDonald also opposed the motion based on the same findings as Chairman Callahan and also the City should maintain a mix of housing, all income level-, and family sizes. P%NKAWA BERT J. BAUMAN ROAD VARIANCE SECOND REVIEW Robert And Joan Bauman were present. Bob Gasch of 2960 Fox Street and Marge Gasch of 1030 Tunkawa Roac.: were also present. from the public. Assist.ant. Zoning Administrator Gaffren presented the Commission with a letter submitted by the Marge Gasch which Chairman Callahan react (Exhibit B). Kelley clarified that there is no need for a hardcover variance because* of the trade-offs done for a previous appli- cation and they only variance needed in for average lakeshore setback. MINUTES OF THE. PLANNIN" COMMISSION MEETING HELD DECEMBER 16, 1985. PAGE 6 #987 ROBERT J. BAUMAN Marcie Gasch stated that when a variance is granted the ' Commission must find a hardship. She can find no hardship i building an indoor swimming Fool. Mr. Bauman explained the po(:. addition was designed this way because of the existing slope of the land. Their hardship is that they have 4 sma ' 1 children who all love the water, and cannot swim in the lake during the winter. The lake at the end of the dock area is much too deep for children of this age. The reason for putting the poc i on t' it side of the house is that it will be used for entertainm( nd the lower level is designed for that purpose. If t;1e i was located on the other side of the house, you would have to enter the pool area by going outdoors. The other solution would be access through the garages which contain power tools, etc. Just because no one else has a pool in the area, does that mean one cannot have a pool? Some of the homes in the area Have tennis courts, or gyms etc. Chairman Callahan noted, for the record, that Marge Gasch is correct in her comment regarding the other neighbors in opposition. The Noltings were present at the last meeting to express their opposition. ten ,asked the applicant why the variances were not icquested when grade changes were applied for in August of 1985. If everythirg had been ',�)ne together, the Commission may have a better .inderstanding of what is going on with the property. Mr. Nauman noted that his family has lived there for just over a year. tvhen they originally started the additiors, staff was able to make trade-offs with hardcover, thus, el iminatina the need for extra variances. At that t me thF pool was a long range goal, after the first portion of the construction was done. Assistant Zoning Administrator Gaffron s:iggested at the time the garages were tuilt, the applicants coma .in for a variance for the Fool. It was moved by Taylor, seconded by Kelley, to recommend approval to,- Rot)ert J. Bauman for a variance to the average lakes.,ore setback -ar the pool addition teased on the fc:. lowi.nq f indings: 1. There is no (,*her feasible locrtion on the property for the pool addition. 2. The way the pool Is bring designed does not subst.antually rnc.roach can the neighboring properties. MINUTES OF THE PLANNING COMMISSION MEETING HELD DRCEMBER 16, 1985. PAGE 7 #987 ROBERT J. BAUMAN 3. The applicant has shown tt the hardcover can be removed so there is no net inc ease in the hardcover in the 75-2S0' setback zone. Condition of approval is bas^_d on having the necessary land- scape plans available at the January 13th, 1986 meeting. Motion, Ayes 5, Nays I. Goetten opposed the tr,, -n findings there is no hardship for the applicant, encro ment into the average lakeshore setback line causing sighting problems for the neighbors, and there m`_r be more requested variances on this property for the future.. #984 HENNEPIN COUNTY DEPARTMENT OF TRANSPORTATION HENDRICKSON ACCESS CONDITIONAL USE. PERMIT SECOND REVIEW CONTINUATION OF PUBLIC HEARING 11:10-11:16 PM Zoning Administrator Mabusth not,�d the affidavit of publication and certificate of mailing. No one was present for this .application. Zoninn Administrator Mabusth stated that Police Chief, . Alvin Kilbo, has r—eived no complaints on the lack of satalites, trash cans r.d lighting. He would not suggest any additional ats to be provided because this is not the function of the landing, only to pro,.ide access fcr boats to get in and out. McDonald felt that now is the time to recL ichting for boaters for the health, safety and welf. f c zees. There presently is no lightin5 at this landint, Kelley opposed the li(-jhting because it would only increase more traffic coming an-] going at all n,)urs of the right. One of our main goals is to control intense use of the lake. Zon':;g At A nistrator. Mabusth noted some of the major problems arr not enough parking, traffic backed up on County Road 51, an no handicapped parking avail,-: l.e (to he installed next year). 7t was moved by Kelley, seconded by Sim, co recommend Approval of the conditional use permit app� ration of the Hennepin County Department of Transportation for a proposed sea wall of approximately 126 feet in length along the shore- line, ad 4 icent to the Hendrickson Loa t ramp subject to the fol lowing conditions: MINUTES OF THE PLANNING COMMISSION MEETING NOV1�.4FER 18, 19fi- PAC P ! 9 8 3 PEMBERTON -1 members questioned the possibility of the house being centered on the lot to meet the 10' side setback. Marilyn Pemberton stated the house could be centered Lut the garage could not be because of the necessary 22' needed t o back out. Walter Pemberton stated that the other adjacent neighbor, Don Lamont of 3570 North Shore Drive, was unable to be present but had no objections to a house being built. McDonald felt that the plans were too ambitious for the size of the lot and that the exiErin tructure should be used. She noted that the only vari3rrceb she would be willing to recommend would be lot and width area variances. Taylor, Kelley, and Goetten, felt that the request to build a I new residence was appropriate. Taylor agreed with the in ent to minimize the hardcover by l centering th(- house. Kelley proposed a combination of the optional site plans submitted as follows: 5' variance for the garage 20% hardcover variance in 0-75' 27% hardcover variance in 75-250' removal of deck if necessary to center house fill and grading - to be reviewed with staff lot area and lot width variances It was moved by Kelley, seconded by McDonald, to taj)ie th matter until the December 16th meeting for conceptua approval upon the submission of one site plan based o Ke,lley's prev ous proposal. Motion, Ayes 6, Nays 0. 0987 ROBERT J. BAUMAN 1040 TONYAWA ROAD VARIANCE. PUBLIC HEANINt 8:19 - 8:52 Chairman Callahan explained _he request for averaq� se....a and hardcover variances to construct an enclosed pool. Chairman Callahan read into the record a letter from Jurg Stielow of 1020 Tonkawa Road opposing to an average setba variance being granted. The letter also noted "assortment of unattractive" vehicles in sight on t property. Mr. & Mrs. Bob Bauman wero present for this matter. Mt. Baumar, referring to the unattractive vehicles, stated tha after. t -garage is f inished beinq constructed, which shoul have bee, done two months aqo, the vehicles will he stor inside the garage. MINUTES OF THE PLANNING COMMISSION MEETJNG HELD NOVEMBER 18, 1985. PAGE. 3 i987 BAUMAN continued Mr. Bauman states] that tie felt that the proposed plan conforms with the average setback based on all the area properties. Assistant Zoning Administratc- saffron poi. _ed out that the average setback is determined by the two adjacent properties only and, as shown in Exhibit E, uoes not conform with the average setback. Gertrude Noelting, 1060 Tonkawa Road, .gas present and stated the proposed pool would be "ugly" from an outside view and felt it would diminish the value of her property. She stated that there is space to place the pool in another area. Marge Gasch, 1030 Tonkawa Road, was present and stated the pool would encroach upon their sight line and would effect their property value. She invited the Planning Commissior, to visit her home to view the sight problem. Taylor stated an aesthetic landscape plan s:►ould be submitted. Chairman Callahan stated that elevation plan should also be submitted. Commission discussed various options for placement of deck and pool building. The Commission generally felt that the hardcover trade-off variance would riot be a problem. There were no other persons present to speak on this matter and the public hearing was closed. It was moved by Chairman Callahan seconded by Goetten, to table this matter pt-!nding landsc,-pe, site, pool building, and elevation plans. Motion, Ayes 6, Nays 0. #988 JAMES E. MERTES 3237 CA SCO CIRCLE VARIANCE PUBLIC HEARING 8:52 - 9:15 Jim and Ruthmar.y Mertes were present for this matter. Chairman Callahan explained the request for renewal of a lot width and lot area variance, which was previosly granted tc owner; Douglas Smith, in February1984 per Resolution#1607. Doug Smith was present for this matter and stt..ted that the applicant's, Mr. 6 Mrs. James Mertes, bought this property contingent upon renewal of these variances. Jane b Jack Remien, 3235 Casco Circle, were present for this matter. Jane Remien :Mated that they were unhappy about this because the lot is too small, as is their lr.-t. TO: Council FROM: Michael P. Gaffron, Assistant Zoning Administrator DATE: January 9, 1986 SUBJECT: #987 - Robert J. Bauman, 1040 Tonkawa Road - Variance - Resolution APPLICATION - Request for average setbacks and hardcover variances to construct an enclosed swimming pool. ZONING DISTRICT - LR-1B LIST OF EXHIBITS A - Application B - Plat Map C - Property Owners List >r'*- survey with proposed pool E- Survey prior to currently permitted additions includinq hardcover calculations F - Survey showing revised driveway and adjacent houses. G - Plans, elevations of proposed pool. H - Staff memo's of 1.1-14-85 and 12-11-85. I - Planning Commission minutes of 11-18-85 and 12-16-85. J - Letter from neighbor to the north. The applicant is proposing to construct an enclosed swimminq pool on the lake side of his home, requirinq variances to the average lakeshore setback and to the hardcover requlations. Mr. Bauman is proposing hardcover tradeoffs which will result in no net increase in hardcover in the 75-250' setback zone. In Spring of 1985, the applicant was issued permits for the construction of a gar -age addition and small room addition with har(:icovPr tradeoffs, prior to the Council's directive that all such tradeoffs over the 2:" ' 'Tit are subject to a variance application. These additions are g completion and the excess hardcover has been remeved. The applicant has also relocated his driveway within the last year. As a result of the need to revise grades in front of the new garage, and in anticipation of this application for the pool with hardcover tradeoffs, the applicant had the driveway apron redesigned so there would be a net decrease in hardcover nearly equivalent to the area of the proposed pool. At the advice of staff, applicant installed the new driveway apron last fall prior to freezeup, to ensure :safe access to the house. At this point, if applicant removed the 205 s.f. of plastic remaininq at the north side of the house, he could add the pool structure with no net increase in hardcover frr•m what was there originally when he bought the property. - Pre-existinq 75-250' hardcover - 9150 s.f. or 39.4% Zoning File #987 January 9, 1986 Paqe 2 - Final propose( 5-250' hardcover = 9150 s.f. or 39.4% - Tradeoff s include removal of excess driveway and removal of plastic under rock on north side of house. The other variance requested for the pool is for average setback. The pool structure wil l encroach approximately 15' into the average setback zone. Applicant has provided elevation drawings to show the height and configuration of the structure showing it will be no higher than the floor level of the existing deck. The neighbor to the north has expressed some concern about the sight lines and views which would be encroached upon (see exhibit J). In your site inspection you should view the subject property from the neighboring property to ascertain the effect of the proposed structure on the views, and also note the location of the fence on the north boundary. &,iso, looking at the most current survey, Exhibit F, note the relative locations of nearby houses. The proposed pool addition protrudes 16' further out than the existing "office" extension on the lake side of the house. A portion of the top of the new pool structure will be used as a deck area. Note that the plans are incorrectly drawn, according to the applicant, and the portion of room near the pool indentation will not be constructed, and the "future deck" shown by the architect will not be constructed. The applicant noted the existing grades and expects only minimal grading around the pool foundation will Le necessary. Although both adjacent neighbors have expressed opposition to the proposal, the Planning Commission, at their December meeting, voted 5- 1 to recommend approval of the requested variances, finding that: 1. Applicant has a hardship in that there is no other feasible location for the pool addition. 2. The addition as designed will not substantially encroach on the lake views of neighboring property owners. 3. The applicant has shown that he can remove existing hardcover so that there is no net. resulting increase in hardcover in the 75-250' zone. A resolution reflecting the Planning Commission recommendation is attached for your review. 1:'186. 3 TO Mayor and City Coun�, i 1 MEETING FROM: Mark Bernhardson, City Administrator J A 27 1986 ®ATE: January 17, 1986 SUBJECT: Sections at West Ferndale and Councy=dOF50RON0 The City has been approached by Mr. Henry Kingman, who lives just past the intersection on Ferndale, regarding the design of the intersection allows persons who are heading from east bound 15 to east West terndale to exit at a high rate of speed and continue on 'Jest Ferndale at that high speed. vie have explored options at they relate to an engineering solution to correct the problem and list the following alternatives: - "Square up" the intersection in or,ler to force people to slow down to make the right hand turn instead of having the large radius that currently e+ists. This would be a solution similar in nature to what we raid at Dunwoody and Casco Point Road. - The other solution that may be worth pursuing is that since it is a two leg intersection that perhaps the western leg should be closed off and the eastern leg improved. The obvious disadvantage to such a development is that it would limit persons coming out of the neighborhood as far as a direct access to west. bound County Road 15, howo er such a move would eliminate a lot of traffic sliding through West Ferndale as a convenient route especially for folks that are out sightseeing and make it more of a quiet neighborhood road. An additional advantage is that it would limit the City from having to maintain two sections of street. Jt should be additionally noted that MTC no longer uses West Ferndale so that alteration to the eastern leg would not cause a problem. 'tECOMMr:1IDATION - 7t is the :,taff's recommendation that both the aaiov_calternatives be explored, however, preference right now is t,n actually cut r)f f the western leg and make it more of a private residential stree':. Ndd itionally we would recommend that we post for a public hearing for these in the neighborhood for Council meeting on March 10, 1986. Should you have any further questions or comments, please feel free to give them to us. (At the present time we have not asked the City Engineer to do any work in this regar,].) PROPOS':R MOTION - Moved by , _;ecr)nAed by , that the City Council instrur-t l staff to ex- .ort! alternatives to improve the situation includin�j appropriate cost estimates and bring these hack f,ar a public hearing on March 10, 1986. Ayes _, Nays _. Nl— No otna.,ou IT t • Aati y - �. _ t_.�, �" _ _lit.. .. _ tiJ-_,`•_� 16 i .�,� ♦ �. .� , y,r y .....i lk 1A, n • as • ,tOn gro"sj { .r r; L KE G �34) ��3;J 1 2186. 4 COUNCIL WETING TO: Mayor and City Council rOOF 7'1986 FROM: Mark Bernhardson, City Administr 'DATE: January 17, 1986 0RONO SUBJECT: Health Insurance - Retirees and Permanently Disabled As you may recall we brought recommendations forward at the December 9, 1985 Council meeting regarding the making of health insurance coverage available to both persons who are retired and also persons who are permanently disabled and are unable to obtain employment. RETIREES The recommendation that was presented at that time as follows and it has continued to he the staff's recommendatic3, because of the certain contractual requirements of the County together with certain requirements the City has regarding contingent liabilities for commitment of benefits to retirees. At 3 minimum to qualify, Retirees need to meet the following quidelines Age at Time of Retirement at least 58 but less than 62 w w 62 w » w 63 w w 6' w a w 64 w » 64 » » a 65 Years of Full Time Service 20 i5 14 13 The police age requirement would be 55 with at least 20 years of service. ror per:-,ons meeting the criteria they, prior to retirement, can exercise one of the following options: a. That trey can receive their unused accrued vacation up to 39 days as permitted in the Personnel Policy together with o.ie tnirl of their unused sick leav;� up to 40 days, or h. Should they desire to remain on the health insurance the following exists: I. For employee insurance the employee may continue on the health insurance as a substitute benefit in exchange for their unused vacation (30 day maximum) and 1'3 of unused sick leave calculated at current rates. At the time of their retirement the length of their allowance to he continued on the plan at City expense will be calculated and they shall be continued until that time, at which point a decision wi11 be made as to whether 1 the , wi 1 1 cont i nuer at Ci ty expens(-� )r the i r expense. ?. Tnat for dependent covf-�rage they will be responsible for payment of that amount and that they must continue to pay by the f irst of every month to the City. As an option they can pay in a lump sum in advance. 'Phis policy is contingent uFon the City continuing to offer insurances with the County program. At any time in the future the City can terminate the arrangement they will return any unused or banked monies to the retiree. Should retiree terminiate their coverage prior to exhausting of the trade off benefits, the balance shall be returnee. "ermanently D.sa:)led Persons permanently disabled totally unable to work and so qualif.;f under the provisions of the public cmployee Retirement Association s i1 be able to continue health insura,,ce for both employee and dependent at their cost. They shall pay for coverage by the first of the month for which coverage is applicable and may at their convenience pay for more than one month in advance. Reason f.or thr, above policy is that the County th .ugh their contracts with ie providers state that the City sh._ald pick up the single shart- of the employee's coverage of retirees in order for them to continue on the program. We feel the arrangement meets contract provision and let allows the City to provide for their incurred liability to be budgeted. For the most part, especially retirees are not as concerned about having the City pay the single sharp as they are about having the availability of health insurance. It shoul.l be a1ditional ly noted that the provision of discontinuance is placeA there so that should the City be placed in a position where the retirees experience counts directly against this program that it may discontinue the program for hoth those on it and any future. retirees. should you have any further questions or comments, please feel free to .^ontact us. T'ROP0SE'D 47TION - Moved by , seconde] by , that the Counci 1 give te'itat i ve approval. to tTie policy as out Ti neri above and that a resolution �-3e p!ac^d on the con::,ent :agenda following review of the policy by the City Attorney. Ayes Nays — I 12186.5 TO: "ta7,-)r and City Coun �GUh MWjhiG FROM: Mark Bernhardson, City Administrag'A �2 1986 DATE: Jan - 17, 1986 CITY OF ORONO SUBJECT: Community Development and Redevelopment Enclosed in your packet last time and attached this ti' are some preliminary discussion papers on the overall subject of community development and redevelopment. We have attached them this time and would like to spend some time getting any thoughts or comments you may have prior to staff spending considerabl-- time in a development direction that does not have Council approval. Initially we would like to use the discussion as targ=-t- areas that look to be fruitful. As indicated also in that memo we may have to take a wait and see attitude fot the next couple months as we try to f ind out what the shak,� out results of the various state and federal legislative packages. PROPOSED MOTION - Moved by , seconded by , that thu City Council direct staff in the approaches and directions staff shout-? '.ake in working on the issue of community de elopment over the n few months. Ayes i, Nays 1386.2 TO: ayor and C i t Counc i 1 r" FROM: Mark Bernhardson, City Administrator��l DATE: :January 3, 1986 SUBJECT: 'ommunity Developm-nt and Redevelopment INTRODUCTION - While a significant amount of land remains unc�etreTope� in the City of Orono ,and building permits are continuing at a level hi-Jher today than they have been in the ear'y ei(jhties, there ari areas in Orono that were developed pri : to World War IT that are beginning to show their age, both reside tial and r.ommercia'_. ',Iuch of this has coma about due to lack o, either eccnomic ability, economic incentive or a desire to keep the property in improved shape. As note(' attachment 1 th—re are a number of thing 3 that have been de, _d over the yp-rs which Orono could emp,oy to improve some of ,:iese run-dow. areas, should it desire. To date the City has engaged in certain activities which could be considered redevelopement. These include: a) llazarlous Aui ldings PLoceeding - Efforts to improve *be- uaIity of buildings in the community when they ^h a stage that hey are no longer usable in their nt condition. #,!r and Wate - While done principally for _. :mer.ta protec ion and public safety imprrivement, th, have to some degree promoted improvement in existing structures and also allowed for additional development that wou d not have otherwise taken place. (Schlr Development .s an example.) c) Private Economic Value - Ovrr the last 10 years part Fu-Yar l y Orono Tas- not iced that because of the economic value of principally lakeshore property there has been spot redevelopment done solely with private money ). the lake. This has generally resulted in old structuc?s i; -jor condition being removed an:j replac. j with much hi(, .(-r priced and generally mere attractive buildings. d) CDRG_Houzs ing Rehab Gr"nt_Projram - on a modest uca le the City�has been utilizing CDBG monies to improve the condition of the housing stock in Orono. Given the potentipl need for some redevelopment it is appropriate at this time for the Council and staff to discus, the directions they desire to go. This c )mprehensireview is undertaken in order to determine: 1 --1.) Activities the City shoulI .indertake h.) The type of redevelopment the City desires in the selected areas(both commercial and or residential) c.) The level of City involvement (A comprehensive approach that might have the kind of spill over benefits that the --taff 's reviewing is the Star City Prosram. This progran has b, i developed by the State to provide technfFc l assistance to qualifying communities,-incipally for economic dt-velopment. Since however redevelopment and economic development, utilize similar tools, qualifying for the program may provide some henefit in the area of needed techni,.al assistance.) At present, it is questionable if the primary funding tools including tax increment bonding, industrial reve e bonds and municipal t-.x exempt hoed issues generally will be :Bailable upon passage of the tax reform on the Federal level. Over the next few months this may have a decided impact on the redevelopment Orono is able to engage in. It should be roted however, that this may not be as serious an impediment as it once was considered. 'i'here have been some taxable issues that have been recently placed by public agencies that have resulted in interest rates not dissimilar and in some cases lower (because of the methods used) than a traditional tax exempt band. (This is due in part to arbitrage rules not teing applicable to taxable bond issues of puhlic agencies.) CommunityDevelopment and Redevelo ment Strate - As mentioned it is appropriate at this Mip to un stake a review of t~Q direction the City wa—s to undertake regarding its commun development together i any redevelopment that it desires take. Once Council _A:, discussed ,d decided the ecti:)n t':at they want to go, staff will then be able to more definitely explore thf` work in each of the target areas selected to ;letermine what is of ropriate. Attached you will find an example of scam- preliminary directions for the Navarre area. RECONME:NDATION It is recommende_l that it tiie Counci l's January 2/,- Tiff , meeting that the Council genecilly dis^.uss the area and give staff an indication preliminarly o" , 113t things they feel are appropriate to be undertaken. Based on that, staff will cio t.h(.,, following (included are staff's recommendations for di r:�ction s) . a) Development ,eneral Strategy - It is su15 sted -- _.— -- - that Tn e��ch' o _ I- - major areas elow the following levels of activity be engaged in - Commercial Areas - The City engage in rele- V�-fcipmerikis a c:,ita Iyst to promote private efforts together w.th working on a master elan tc) dovetai 1 with C-)unty 15 improvements. 2 Range of Housing I_tu.ities - Given the fact 1at mane of thu mere ..�3rginaI residential structures are in the community presently are the only means of affordable housiTig that the City should !n the next 2 years develop a stategy for doing somethinj regarding affordable housing. In part the rehab grants have helped accomplish this purpose, but s()me of the hou, s ,ig is getting to the point it is no longer economically viable to fix -up and it may be appropriate in some areas to look at spc isor i ,•:g deve lc ,n -nt of more affordable housing w`ilr.h ,} inrludL areas such as the Highway 12 ri9c,r area or Navarre. b) Naver re Area/Comms rciz l Area - In this area it is recommc,1tie3 that tine s-,aF engage in a review of the tax increment possibilities, working together as a catalyst to 1.op a plan for the entire area over the next six mon c) Hi hwa► 12 C( ri_dor - That as an element of this ^,.)mp­ 'ieis. rev ie, ook is to see what if any ,'-+inq is r,,propri, to Zor m.inicipal involvement in the devel-)m— it of that area, particul...rly as it may relate to a rar Jn of housing opportunities. I 1.386.4 CITY OF ORONO NAVARRE REDEVELOPMENT Tar4et Area Goals Improv economic viability of retail trade in ..rea Improve traffic safety and integrate with County 15 improvements Improve pa, king Improve pedestrian flow Improve aesthetic of the built en ironnent Possible expansion of commercia' -tail areas Promote desired development in a... Lev-1 7.f. Involvement Master planning Leadership Public amenities Public street improvements Face lift Tine Tab'.eirrocess 1. Pr p, rt,, invrntarry an,! analysis 'e'inancial. Condition of structures 3/301!86 2. Determine desire to cha-i s ar�!a Commer-e meetings 3 t.h:..)uq!h 5/ 86 3. Develo- ._nt of P'_an r,oa 13 and Object' nevelopm(�r.t ,)f. Direction in Plan ?aration of Tax Increment District 8/97 (if vi,ablo) 4. Evaluet ion an.-? R- jsses!;mvnt 'estimated Costs A. Predevelopment Staff Planning Consultant Financial Consultant Legal/Declaration of District B. Upon District Declaration Legal Bonding Developer 1386.3 ATTACHMENT .l CITY OF ORONO REDEVELOPMENT STRATEGY Potential Goals - The following represent potential goals that may be-appro�priatf: for any development or community or redevelopment in Orono. - Improvement of the economic viability of existing commercial retail areas. - Provide for th- overall economic k.expansion it the community result: in improvement of existing areas. - Attraction of desirable business or quasi public - institutions that the City deem,_ desirable. - Improvement in the duality and range of opportunities for housing in the community. STRATEGIES The following represents tie strategy issues that need 'Co be discu.3sed relacing to direction the City will undertake on this issue. A. LEVEL OF I►'IVOLVEMENT - In addition to perhaps an overall goal which _may- clude things such as economic rejuvenation, the following represent the levels of involvement that a community may take gcenertilly or on a project by project basis. 1. Catalyst - The City provides the necessary time, leadership and perhaps planning assistance in order that the desired redevelopment happens through strictly private tir.ancing. 2. '.Jpgrade Public improvements - The City promotes a face -Yft or an -area through the utilization of selected iu`.lic improvements that will either prompt or dovetail with improvements in the private area. 3. Master Area Planning - The City develop a plan to prov��e for an area's-re3evelopment 4. Financin /undertaken External Redevelopment - Under- take --t ie fist o -t or i vate Ti_F riTt ies_ together with .addition of not only traditional put) Iic impr-vements but also public amenities such as boulevard improvement, trees, benches etc. as f,-)un.l in Dome of the relevel(.pments such as Glen Lake area in Minnetonk,?, 59th and France in Edina et-c. `. Financin-/Buildinq of Private Facilities - The City 1 �'ina-nce ^ew or rep ticement pr 1 vate buildings in the area in order to have :'i significant improvement in the area. These arf. the types of act v i t ies that h, ve general I he founA in M►►neapoIis, St. Paul, tong bake et 6. Area Rl�desi n and Redirection - This is where a master plan' is developed and takes a new direction for the area, changing what was perhaps a residential or small commercial area and transforming it into something different, such as a significant office, industrial commercial or multipule residential huts. This often entails the development of an entire group of buildings and putting in anA financing of the new direction. Again this has been seen in areas principally older areas such as the central cities. None of these levels are necessarily exclusive and can be used as being appropriate within each areas. B. Area Tar2etinc� - As part of the strategy and in addition to the Ieve� o invo vement, the City needs to take a comprehensive look at the areas in which it does want to become involved based on criteria it feels appropriate but it would take public involvement. C. Means to Achieve 1. Financial Tools - Tax Inurement Districts - Revenue Bonds - Community Development Grants - Special Assessments - Community Redevelopment District - Public Tax Monies - Municipal State Aid _ Private Donations Economic/Private Development - Star Cities Program City Surplus Investment D. Development of Redevelopment Policy Non -Financial Tools - Community Leadership - Land Use Planning - Amenable Zoning on Subdivision Regulation - Master Planning - Strategic Planning/ Process - Public improvements The following represent s-eps needed in development and redevelopment policy. 1. Dev-lopm^nt of general.. strategic direction 2. Setting goals and objectives polity 1. Tar(,let •7reas: 3. IPVI- L nf involvement h. tool:, of development c. implement redevelopment plans A. Evaluation and redirection 12186.6 TO: Mayor and City Council. 0 AWL hit ING FROM: Mark Bernhardson, City Administrato�'� J4 27 1986 DATE: January17 1986 SUBJECT: Lake Minnetonka Use and Access CITY OF ORONO Attached please find a possible resolution based on information provided to gate plus the discussion last time which provides for three items: - Orono's contingent commitment relating to parking spots within 1500 feet of the North Arm acc, s based on no additional accesses and a specific agreemtnt from D.N.R. that they will not place any in the future. - Endorsing the concept of a fee for Lake Minnetonka. - As off-street parking is developed in the area that appropriate parking limitations be posted on -street to re,iuce the public safety concerns. Currently rough engineering estimates for development of the two off street sites are being don` at no expense to the City. Should there be feasible and the approp rate development of those sites is to be further explored we would have Bonestroo do a more extensive review. Should there be other items that you would like to include as a rational for this resolution or other items which you feel should be "involved" we would appreciate your comments. PROPOSED MOTION - Moved by , seconded by , that the City Counci) adopt resolution nuV)er __ which constitutes Orono's contingent commitment of parking spots in zone 1 of Lake Minnetonka. Ayes _, Nays =- I City of ORONO RESOLUTION OF THE CITY COUNCIL NO. _ A RESOLUTION REGARDING PARKING SLOTS FOR 'LONE 1 AS DETERMINED BY METROPOLITAN COUNCIL'S TASK FORCE WHEREAS, the City of Orono contains 40% of the shoreline on Lake Minnetonka, and WHEREAS, Lake Minnetonka is an extremely valuable natural and recreational resource, and WHEREAS, the City of Orono h gone to great lengths to not only preservo but also improve Lake Minnetonka for the public health, safety and welfare for all lake users and lake -shore owners, and WHEREAS, a Task Force on Lake Minnetonka recommended among other items that 700 parking spots near free public accesses, of the existing 1,172 be commited to be reliable spots for such use, anti WHEREAS, the Lake Minnetonka Conservation District has developed criteria and is seeking voluntary commitment of these spots, and WHEREAS, the Metrcpolitan Counc;il's Task Force on the issue is encouraging commitment of tho3e 700 slots, and WHEREAS, the M,,nnes(-)ta Department of Natural Resources has purchased property on the Lake for additonal free public access, and WHEREAS, the safety of Loaters on the lake is 'Likely impaired by additional numbers of boats on the 13ke due to increased access, and WHEREAS, Zone 1, the only zone in which there is an existing free puhlic access .n Orono needing commitment of up to 79 additional spots to reach 139 reliable spots in the zone, and WHEREAS, parking offsite of the public access on the street can cause certain public safety concern_., and WHEREAS, the demand tor ovorflow parking for th(, Hendrickson access is limited to � ,, G to 8. i mcn per s<_ason. l City of ORONO RESOLUTION OF THE CITY COUNCIL NO. _ --- NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Orono will work towards the development of up to 79 additional ?arking spots in Zone 1 on land owned by either the. City or. the Co,inty provided that: a.) No accesses in addition to those that existed on January 1, 1984 be placed on the lake and that D.N.R. sign a written agreement with L.M.C.D. that they will not place any accesses on the lake. b.) Funding for total development of the sites come from sources outside the City and that development be only to the extent of available outside funding and c.) To the exteiit feasible that development be phased to meet demar:d and d.) 1 any development of off-street parking be done in a manr.er that provides for a level of screening and compata:;:lity with residential neighborhoods, and FURTHER BE IT RESOLVED, that the (.'ity Council of the City of Orono strongly urges the Lake Minr.!ton' Conservation District to impose a fee on 11 boating users of .,e lake to pay for the cost-s of law enf.orcc-ent, cleanup, access operation and lake administration, and rURT®Er BE IT RESOLVED, that as parking is developed off-street that appropriat- steps be taken to limit on -street parking a the vicinity of the access to limit the public safety hazirds and nui3ancps associateu with the access. Adopted by the City Coun,,il of the City of Orono, Minnesota at a regular meeting held January 27, 198>. Mary C. -Butt er,'Maybr_._.___,._.____ ATTEST* )y...wa: "iiat'ri'n,"ity~Irk - 12486.I TO: Mayor and City Council FROM: Mark Berrhardson, City Administratof`Z DATE: January 24, ] 986 vviaa 7 SUBJECT: Ordinances COUKIL J AN 2'7 1986 ADMIN/PERSONNEL ORDINANCE cir OF ORONO The attached ordinance with the changes underlined indicate changes that are proposed in order to bring the ordinance and the personnel rules that.you adopted by resolution, back in November, in line with each other. Significant changes in additica to "neutralizing" the gender language are as follows: - That a suspension imposed on an emp ogee by the Administrator is subject to Council action at the next meeting. If the Council fails to modify or rescind it is ratified. Under the present ordinance it must be affirmatively acted on by the Council. - Under the right of administrative appeal it exempts employ from using this appeal route and directs them into the appropriate grievance routes setforth in the Administrative and Personnel Policy for items that are related to their employment. - Provides for the position of Acting Administrator. The full text of the sections are listed but the attached summary is what we request for publication. PROPOSED MOTION - Moved by A, seconded by C_, that the Council adopt the changes proposed by staff to Ordinance 2.r6, 2.07, 2.11 and that the Council approve the summary for publication. Ayes 5, Nays o . SPECIAL, T,VENTS AND PARADES %s you will recall at the November 12, 1985 Col:nci' meeting staff presented an ordinance amendmen•. to the Parades and Special Events Ordinances Number 5.25 ind 6.08. The major thrust of which included under the definition of special events any events in residential :.;treets generating 20 or more vehicles parking off -site or onrs required of posting of No Pa.king to maintain compliance. The concern of thi) Council at the time was private parties at residential home, that were not oi. a frequent nature. We have been studying the issue and would propose that an exception hp made to the definition of special event for privatc l fart i is it residences, but that it would still provide the i .31 icc2 the right that should t'Ac party generate parkin., needs on the street that cause trafFrc congestion that they ran issue a warning to the host an,i that if the cars are not moved in a reasonable amount of tine in order to prevent obstrLAc_tion to free travel, the host of the party together with the owners of the vehicles, will he ticketed and if appropriate, that they be towe,? . If this change meets with your approval staff will bring hack the amended ordinances at your February 10, 1986 meeting. PROPOSED MOTION - "loved by seconded by to riirect staff to come back with appropriate c anges to ordinances 5.25 and 6.08 at the February 10, 1986 Council meeting. Ayes S", Nays ('-. OPEN BURNING The proposed amendment to the Open Burning Ordinance adds additonal language to not only cover air polution concerns but other fire safety hazard concerns. The changes attempt I address it by r.equiri;ig that all cooking fires be in an approved container which ties in to current fire code/FBA requirements. Secondly the ordinance specifies two types of permits. One is an occasional i ermit for those persons who are or ly going to burn up to t-gfre times a year and the second is an annual. permit for those Fat h1irn more than three times per year. The reason for the split is that we have up to this tire, not charged for a h u r n i n 9 permit, which in addition t:.) the appropriate ad-ministrative work do entail a,. least one, if not a couple, inspections. The under three requirement allows the residential person who has a bonafHe need to d7 it on an infrequent basis. However, the Cite does have somewhere between 1.5 and 20 parties/organizations t' F routinely request: several burning permits a year and we f.ec :s appropriate that they be charged a fee. If the Council ray , ies this we will bring ba.--k an amendment to the fee schedule to incorporate .an appropriate tee for the annual permit. ?n aidditi.r i, after having c,'-searched hoth statuatory law an(I ordinanc• iwe are unable to find anything that specifically gives th, right of fire departments to enter onto) a property to either investigate a report of .a Eire or to extinguish a fire, which may he a public saf,yty concern. The right of entry paragraph provifles a legal basis tc. allow then to so enter and extinguish. We have additionally included police aad other city departments, ri.nce they may become involved in the invest iyatiun anel extinguishment of a f i ro during their routine duties. IOP')SED Moved by seconded by ffi that the Council opt Ordinance Number 9. 1 as amended. Ayes Nays �. 2 "IRS; ')EPARTMENT The only change in this Ordinance is to add the right of entry paragraph that was adopted in Ordinance 9.30 additionally as a paragraph under this secti.nn. 7ROPOSED MOTION - Moved by r-, seconded by L33, that the Council adopt Ordinance Number 2.32 as amended and approve publication A the summary attached thereto. Ayes <, Nays MAIL e.:X PARm-N Becd a3e of problems with people parking in f of other peoples mail boxes and the Post Office not dolivt.In, mail and this persisting as an ongoing problam we request the impositi.,n of a pe- Ong restriction in front of mail boxes, 12 feet either side, in )rder L -1 allow appropriate mail delivery. We have communicateA with the Postal System and they have indicated r..hat they have iothing federally to govern it, but that they would appreciate any local ordinance, t, assist in eir mail delivery. ?ROPOSED MU'PION - Moved by f , seconded by ice, that the Council adopt the parking restriction i--% the attached ordinanc(. Ayes ,, Nays ORDINANCE' NUMBER 18, SECOND SERI h,S AN ORDINANCE REPEALING SECTIONS OF ORDINANCE SECTION 2 AND SUDSTITI)TING W%NGUAGE: THEREFOR, The City Coin,,'1 of. the City of Orono ordains: Ordinance Repealed. Ordinance Section 2.06, 2.08, 2.09, 2.18, are hereby reapealed and the fol: 'wing lan., .atie suhstitut^d in its place: 2.96. CITY ADMINISTRATOR. 1. 1. Position Estatlished. The position ity Admini._ )., is he-^hy established. Suhd. 2. Appointment and Removal. T`rE Cit. Administrator shall be appointed • the Council for an indefinite term. 'le shall not hP removed except by affirmative Diction `.?ken by the Council twice at two regular meetl_lvs ;,eld wLth.n Kt, days. The action taken at the first such meetin^ -hall to an expression of intent to vote thereon at the :_ec;ond s..ch regular meeting not co he held sooner than ten days they- after. If, at any time after the Administrator has complete x inc-ths of continuous service, the Counci 1 takes su, � a,. _ )n, the Chi ty jministrator may within thirty ,.,.,s a: ter writ:.en notice of c nov a 1, request .3 puhl is hear i,-:g wn ich the Co-ync i 1 must grant and w':i.­h :rust be started within thirty days after the request. sum. 3. Quay f:c :tions. The City Administrat(_sha' 1 he select,:d sorely on )_he basis of tLn person's execliti� j administrative qualificacions with special reference: both co experien,:e, --)rmal educaticn, as well as knowl, ge of a^cepted practices pe � ,; i n i ng to the (1,it it,:: of the of f ic,?. Sur, 4 Dv ies. 'he City Administrator shall ue the chit.-f of the City :and sc,ail be r- i isible to ti,t' Council for the proper adm'.nistrati..:n of all at_f; 'rs to the City and rr, that _end shall have the p-wer and shu ' tie required A. pervise the a d m _stration of al1 OPpartmen' s, of z iL:!S arld div: lions of the City F.rcept as otherwise prc.vided by law -ind carry out any other rr_ :zponsib _ it ies pla(ed under the Aden '_ nistrat(,i' : jur isd� -tion by this Chaptr.:r or fly su')5e,uen Co-.inciI actin The '•dmin.:_tr-t �r shall interview and ,cretn ,.all prospecti Ai. tj employe• - permitted by 1 - w and may make recommend 9c � .,r,i to the C gun. . ho�.t.orP the Cnun, a. maker U ppryirtmf t. 'The. City Ari-inisLratt _ may nu;pe, l ;-n-'i • mp1^ve%? ti l the next cc.,.nci; m+-�etiny. It the City Coon- i s nr., act to moth fy (.)r rescind th -zusper. •n, the U'31:)f' Steal 1 ! n rjr.r z.;;' ra ` let t the city ,.JnCi 1 E S. Develop and issue all administrative policies, rules, regulations and procedures necessary to insure the proper functioning of all departments and offices under the Administrator's jurisdiction as permitted by law and Council approval. C. Prepare and submit an annual budget to the Council and keep the Council advised of the financial condition of the City and make such recommendations as may from time to time be determined desirable and necessary. D. Attend and participate in discussions at all meetings of the Council and other official bodies as directed by the Council. The City Administrator shall also represent the City at all official or semi-official functions as may be directed by the Council and not in conflict with the prerogatives of the Mayor. E. See that all laws and provisions of the City code are duly enforced. P. Make or let purchases and contracts when the amount thereof does not exec 3 $5,000.00 and to receive estimates, quotations, sealed bids, purchases or contracts in e-,ess of $5,007.00 and present them to the Council for official ion. G. Recommend from time to time the adoption of such measures as the Administrator may deem necessary or expedient for the health, safety and welfare of the community or for the improvement of the administration. H. Perform such other duties as may be required by the Council ane. consistent with r41nnesota Statues and the City Code. Suhd. 5. Bond Required. The City Administrator shall furnish a surety bond tribe approved by the Council, said bond to be conditioned on the faithful performance of those duties. The premium of the bond shall be paid by the City. Suhd. 5. Deputy City Clerk. The City Administrator shall, by virture of that position, be a Deputy City Clerk. Suhd. 7. General Supervisory Capacity. No member of the Council shall in any manner interfere with, or prevent the City Administrator from exercising the Administrator's own judgement in the administration of the City. Except for the purpose of inquiry, no member of the Council shall deal with or exercise control over the administration of the City, and no member shall give orders to any Department Head or employee of the City, either publicly or privately except through a majority cote of the Council. SK'. 2.67. RIGHT TO ADMINISTRATIVE APPEAL. If any person shall be aggrieved by any administrative decision of the City Administrator or any other City official, or any Board or Commission not having within its structure an established review schedule or an appellate procedure, such aggrieved person is entitled to a full hearing before the Council upon serving a written request therefore upon the Mayor and City Clerk at least seven (7) days prior to any regular Council meeting. Such request shall contain a general statement setting forth the administrative decision to be challenged by the appellant. At such hearing the appellant may present any evidence the appellant deems pertinent to the appeal, but the City shall not be required to keep a verbatim record of the proceedings. The Mayor, or other officer presiding at the hearing, may, in the interest of justice or to comply with •.ime requirements and on the Mayor's own motion or the motion r the appellant, the City Clerk, or a member of the Council, adjourn the hearing to a more convenient time or place, but such time or place shall be fixed and determined before adjournment so as to avoid the necessity for formal notice of reconvening. An employee of the City who is aggrieved by an action or decision of another City employee that relates to their employment shall exhaust the grievance procedures set forth in the Administrative and Personnel Policy before requesting a hearing before the City council. SEC. 2.88. RULES OF PROCEDURE FOR APPEALS AND OTRER REARINGS. The Council may adopt by resolution certain written rules >f procedure to be followed in all administrative appeals and other hearings to be held before the Council or other bodies authorized to hold hearings and determine questions therein presented. Such rules of procedure shall be effective thirty (30) days after adoption and shall be for the purpose of establishing and maintaining order and decorum in the proceedings. SEC. 2.69. FACSIMILE SIGNATURES. The Mayor, City Clerk or Deputy City Clerk, and Treasurer or Deputy City Treasurer are hereby authorized to request a depository of city funds to honor an order for payment when such instrument bears a facsimile of that person's signature, and to charge the same to the account designated thereon or upon which it is drawn, as effectively as though it were the person's manually written signature. Such authority is granted only for the purpose of permitting such officers an economy of time and effort. SEC. 2.19. INTERIM EMERGENCY SUCCESSION. Subd. 1. Purpose. Due to the existing possibility of a nuclear attack or a natural disaster requiring a 4eclaration of a state of emergency, it is found urgent and nece— ary to insure the continuity of duly elected and lawful leadership of the City to provide for the continuity of the government and the emergency interim succession of key governmental officials by providing a method for tempnrnry emergency appointments to their offices. S0b1. 2. Succession to Local Offices. In the event of a nuclear attack upon the United States or a natural disaster affecting the vicinity of the City, the Mayor, Council, City Administrator and City Clerk shall be forthwith notified by any one of said persons and by any means available to gather at the City Hall. In the event that safety or convenience dictate, an alternative place of meeting may be designated. Those gathered shall proceed as follows: A. By majority vote of those persons present, regardless of number, they shall elect a Chairman and Secretary to preside and keep minutes, respectively. B. They shall review and record the specific facts relating to the nuclear attack or natural disaster and injuries to persons or damage to property already done, or the imminence thereof. C. They may, based on such facts, declare a s.:ate of emergency. D. By majority vote of those persons present, regardless of number, they shall fill all positions on the Council, (including the office of Mayor) of those persons upon whom notice could not be served or who are unable to be present. E. Such interim successors shall serve until such time as the duly elected official is again available and returns to that position, or the state of emergency has passed and a successor is designated and qualifies as required by law, whichever shall occur first. Subd. 3. Duties of the Interim Emergency Council. The Interim Emergency Council shall exercice the powers and duties of their offices, and appoint other key government officials to serve during the emergency. SEC. 2.11. ACTING ADMINISTRATOR. The Administrator may appoint an Acting Administrator to discharge the duties of the administrator's office when the Administrator is on vacation, sick leave, leave, or out of the area on business. If the City Council does not rescind or modify the appointment at the next City Council meeting, the appointment shall be deemed ratified. If the City Administrator no longer holds the position, the Mayor may appoint an Acting Administrator subject to concurrence of the Council at their next regular scheduled meeting. The appointment shall state the powers and authority granted to the Acting administrator. SEC. 2.16. WORKER'S COMPENSATION. All officers of the City elected or appointed for a regular term of office or to complete the unexpired portion of any such regular term shall be included in the definition of "employee" as defined in Minnesota Statutes relating to coverage for purposes of worker's compensation entitlement. The term "employee" shall include, but not by way of limitation of the foregoing, police reserve officers. SEC. 2.18. ADMINISTRATIVE AND PERSONNEL POLICY. The Council may by resolution establish an Administrative and Personnel Policy setting forth the rights, duties and responsibilities of employees. The policy may from time to time be amended by resolution. Effective Date. This ordinance becomes effective from and after is passage an publication in accordance with law. Passed this 27th day of January, 1986. ATTEST: Dorothy M. Ha 1 n, C tyI Crerk Mary C. Butler, Mayor 5 ORDINANCE NUMBER 18, SECOND SERIES SUMMARY APPROVED The Council hereby determines that the text of the summary of this ordinance marked "Official Summary of Ordinance Number 18, Second Series" and a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. OFFICIAL SUMMITRY OF ORDINANCE NUMBER 18, SECOND SERIES The following is now Section 2,06, Subdivision A: A. Supervise the administration of all Departments, offices and divisions of the City except as otherwise provided by law and carry out any other responsibilities placed under the Administrator's jurisdiction by this Chapter or by subsequent Council action. The Administrator shall interview and screen all prospective City employees as permitted by law and may make recommendations to the Council before the Council makes any appointment. The City Administrator may suspend any employee until the next council meeting. If the City Council does not act to modify or rescind the suspension, the suspension shall be deemed ratified by the City Council. and Section 2.07 SRC. 2.07. RIGHT TO ADMINISTRATIVE APPEAL. If any person shall be aggrieved by any administrative decision of the City Administrator or any other City official, or any Board or Commission not having within its structure an established review schedule or an appellate procedure, such aggrieved person is entitled to a full hearing before the Council upon serving a written request therefore upon the Mayor and City Clerk at least seven (7) days prior to any regular Council meeting. Such rec;uest shall contain a general statement setting forth the administrative decision to be challenged by the appellant. At such hearing the appellant may present any evidence the appellant deems pertinent to the appeal, but the City shall not be required to keep a verbatim record of the proceedings. Tn.e Mayor, or other officer presiding at the hearing, may, in the interest of justice or to comply with time requirements and on the Mayor's own motion or the motion of the appellant, the City Clerk, or a member of the Council, adjourn the hearing to a more convenient time or place, but such time or place shall be fixed and 3etermined before adjournment so as to avoid the necessity for formal notice of reconvening. An employee of the City who is aggrieved by an action or decision of another City employee that relates to their employment shall exhaust the grievance procedures set forth in the Administrative and Personnel Policy before requesting a hearing before the City council. and Section 2.11 SEC. 2.11. ACTING ADMINISTRATOR. The Administrator may appoint an Acting Administrator to discharge the duties of the administrator's office when the Administrator is on vacation, sick leave, leave, or out of the area on business. If the City Council does not rescind or modify the appointment at the next City Council meeting, the appointment .hall be deemed ratified. If the City Administrator no longer hrilds the position, the Mayor may appoint an Ac.inq Administrator sohject to concurrence of the Council at their next retpil it scheduled m.meting. The appointment shall state the powers and authority granted to the Acting Administrator. A printed copy of the ordinance is available for inspection by any person at the Oftice of the City Clerk. Adopted by the City Council this 27th day of January, 198>. Mary C. Butler, Mayor ATTEST. Dorothy M. Ma lin, City Clerk Publish in the Laker and Pioneer newspaper the week of February 3, 1986. ORDINANCE NUMBER 19, SECOND SERIES AN ORDINANCE REPEALING SECTION 9.30 AND SUBSTITUTING LANGUAGE THEREFOR: The City Council of the City of Orono ordains: Ordinance Re ealed. Ordinance Section 9.30 is hereby repealed an�t-the following language substituted in its place. SEC. 9.36. OPEN BURNING AND AIR POLLUTION CONTROL. Subd. 1. For the purpose of protecting the public health, safety and welfare of the community it is unlawful for any person to burn or permit burning of any grass, weeds, leaves, rubbish or other substance upon premises owned or occupied by him, except as otherwise provided by this Code. Subd. 2. The Air Pollution Control rules, as amended in 1977, promulgated by the Minensota Pollution Control Agency, are hereby adopted by reference as though set forth verbatim herein. one copy of said Rules shall be marked CITY OF ORONO - OFFICIAL COPY and kept on file in the office of the City Clerk and open to inspection and use by the public. It is unlawful to violate a provision of this Section or of the Air Pollution Control rules hereby adopted by reference. Subd. 3. Exceptions. The following open burning shall be excepted from the regulation of this Section, provided that with respect to subparagraphs B, C and D below, an appropriate permit shall first be obtained. A. Open fires used solely for the preparation of food in an approved recepticle. B. Fires set for the instrfction and training of public and industrial fire fighting personnel. C. Fires set for the elimination of fire hazards which cannot he ahated by any other practical means. D. The burning of trees, brush, grass or other vegetable matter in the clearing of land, right-of-way or public lands maintenance operations and agricultural crop burning. Subd. 4. Permit Required. Burning pursuant to Subparagraphs B, C and D of Subdivision 3 hereof shall be permitted upon the issuance of ar. annual or occasional permit by the Building Official an,l or the Public Works Coordinator. Annual permits shall be issued to anyone who anticipates or actually burns more than three times per year. A fee shall be charged for ,.nnual permits. Permits are issued subject to the following conditions: A. The per mittee, or his authorized representative, will be present at any fire so allowed. P. Such burning will be done only when weather conditions are such that resultant smoke will be carried away from the neighboring residences, other affected property owners, or public roadways. C. That such permit be subject to revocation at any time if the City determines that there is a practical, available alternate method for disposal of the material to be burned or that such burning will constitute a fire hazard, a health hazard, or that a traffic hazard would result. D. Occasional permits may be issued following inspection of the site and materials. Annual permit holders must contact the City for an inspection prior to undertaking any burning during the permit period. Subd. 5. Right of E�nnttrry. The members of the fire, police or other City (Tepar tme nts shall have the right to enter upon property to investigate a report of or the actual siting of a fire and to take appropriate action to control an illegal fire as defined in Section 9.38 or a legal fife that has been left unsupervised, conducted in an unpermitted area, or which otherwise poses a threat to the public health, safety, or welfare. Effective Date. This ordinance becomes effective from and after t�s passage an3 publication in accordanr., with law. Passed this 27th day of January, 1i86. Mary C. Butler, Mayor ATTEST: Dor— o[gy--M. Ha11Tn, City Clerk Publish i^ the taker and Pioneer newspaper the week of February 3, 1985. 2 ORDINANCE. NUMBER 20, SECOND SERIES AN ORDINANCE REPEALING SECTION 2.32 AND SUBSTITUTING LANGUAGE THEREFOR: The City Council of the C'ty of Orono ordains: Ordinance Repealed. Ordinance Section 2.32 is hereby repealed i—nT t-Wr foTTow3ng -Ta nguage substituted in its place. SEC. 2.32. FIRE DEPARTMENT. Subd. 1. A Fire Department may be established by resolution of the Council the size and composition (including, members) shall be established by resolution of the Council, which may be changed from time to time by a subsequent resolution. The Council shall also establish, and from time to time revise and amend, written rules and regulations of the Department including, but not limitei to, its internal structural organization and compensation. :he Chief of the Fire Department shall see that all property used and maintained for the purposes of the Fire Department are kept it. proEer order, and that all rules and regulations an, 11 provisions of the laws of the State and City Code provisions elative to a Fire Department and to prevention and extinguishment of fires are duly observed. He shall supervise the preservation of all property endangered by fire and shall control and direct all persons engaged in preserving such propert-.,. Subd. 2. In lieu of the foregoing, the Council may contact with one or more governmental units for fire protection for all or a portion of the City, and in such case, the following shall be observed: A. Fire Service Districts. The City shall be divided into Fire Service Districts corresponding to the areas of the City which are provided with fire protection by separate Fire Departments as established by mutual agreement between the City and one or more contracting municipalities. Establishment of said District shall not preclude or otherwise affect Mutual Aid Agreements between Fire Departments. An official map shall be prepared and kept current to show all Fire Serivice Districts in the City. B. Protected Areas. All land within the City shall be included in one of the Fire Serivice Districts established above and shall be provided with Fire Protection Service ty the Fire Department having contractual jurisdiction therefor, except that land on Big Island, Mahpiyata Island, Deering Island and other areas not accessible by land or bridge shall he excluded from fire protection. C. Fire Department. The fire Department of the City is the Fire nepartment having i',rindiction in each of the sever+l Fire ^n•ic.- histrti^t anri the fire Chief is the person 'folding such position in each such Department. Definitions. 1. "Chief" means the Chief of the Fire Department which has contractual jurisdiction in each respective Fire Service District, or his authorized representative. 2. "Jurisdiction or Municipality" means the City as a whole, and also that part of the City corresponding to each separate Fire Service District. E. Enforcement. Authority for enforcement is hereby granted to and ma be exercised by any or all of the following persons: 1. Tte Minnesota State Fire Marshal, or his authorized representativ-. 2. Te Chief of each Fire Department, or his authorized representative, within the Fire Service District of said Fire Department. The Fire Chief shall retain primary responsibility and autt.ority for determining response to fire ralls and for fire scene command. 3. The Chief of the Police Department or his officers. The Police Chief shall be responsible for coordinating enforcement policy and activities between the respective Fire Service Districts and between the Fire Chiefs •-ice the Building official. 4. The Building Official or his authorized representative. The Building Official shall be responsible fnr coordinating enforcement of the Fire Code with enforcement of the State Building Code and the Zoning Chapter of the City Code. F. Fire Prevention. The Fire Chief may conduct fire prevention inspection or educational programs within the Fire Service District of each respective Fire Department consistent with provisions of the Fire Code, provisions of the applicable Fire Prevention Contract, standard practices of the Fire Department and applicable provisions of the City Code. Subd. 1. R'3ht of Entry.The members of the fire, .___ police or other Cityde �p_a_[tments_ s _ all have the right to enter upon property to investigate a report of or the actual siting of a fire and to take appropriate action to control an illegal fire as defined in Section 9.10 or a legal fire that has been left unsupervised, conducted in an unpermitted area, or which otheriwse poses a threat to the public health, safety, or welfare. ';ffertive Dats. This Ordinance becomes effective from and after itspassage with law. Passed this 27th day of January, 1480. Mary C. butler, Mayor ATTESTt Dojo[ yFi M—Ea in, CTty Clerk— ONUINANCE NUMBER 20, SECONL •ES SUMMARY APPROVAL The co .ncil hereby determines that the text of the summary of this ordinance marked "Official Summary of Ordinance Number 20, Second Series" and a copy of which is attached hereto, clearly informs the pulbic of the intent and effect of the ordinance. The Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect. of the ordinance. OFFICIAL SUMMARY OF ORDINANCE NUMBER 20, SECOND SERIES The following is new language added to Section 2.32, Subdivision 3: Subd. 3. Right of Entry. The membecs of the fire, police or other CityWepartme nts shall have the right to enter upon property to investigate a report of or the actual siting of a fire and to take appropriate action to control an illegal fire as defined in Section 9.30 or a legal fire that has been left unsupervised, conducted in an unpermitted area, or which otheriwse poses a threat to the public health, safety, or welfare. A printed copy of the )rdinance is available for inspection by any person at the Office of the City Clerk. Adopted by the City Council this 27th day of January, 1986. Mary C. Butler, Mayor ATTEST: Dorothy M. Hallin, City Clerk Publish in the Laker and Pioneer newspaper the week of February 3, 1986. 5 ORDINANCE NUMBER 21, SECOND SERIES AN ORDINANCE AMENDING SECTION 8.62 AND ADDING LANGUAGE THEREFOR: The City Council of the City of Orono ordains: General Parking Prohibitions. (18) within 12 feet either ride of a U.S. Mail receptacle. Effective Date. This ordinance hecomes effective from and after - its passage with law. Passed this 27th day of January, 1986. Mary �. BuG%r, Mayor ATTEST: Dorothy M. Ha 1 n, City Clerk Publish the week of February J, 1986, in the Laker and Pioneer newspaper. 15 COUNCIL MEETING JAN 271966 TO: Mayor Butler Orono Council Members CITY OF ORONO ITV In�7n1 FROM: Mark E. Bernhardson, City Administrato `1 DATE: January 24, 1986 SOBJ: Legislature Policies - 1986 Given the expected short duration of the Legislature session and focus on budget and farm problems there will probably not be much action on other items. The following are the list of issues that the Staff feels are significant and would request approval to spend City Administrator's time to work towards the recommended policies with the Legislature and The League of Minnesota Cities. Local Government State Aid- The Governor has proposed as part of a budget reduction, a 3.58 across the board reduction in local government aid for 1987 which would be approximately a $6000 reduction for Orono. While the present system of distribution is seriously flawed, it is anticipated an overhaul will not occur until the 1987 session. For 1986 we would recommend that any cuts be across the board and not "targeted" in favor of the central cities who presently receive a significant share per capita as opposed to communities such as Orono. Annexati,.n- While the League policy opposes any change for 1986, itscommended that Orono attempt to have the 1985 law which allows a property owner to apply to switch communities without consent of the community being left be amended to exclude appli- cation either to transfer between municipalities or exclude the Metropolitan area. Insurance- Work in areas to limit liability such as in snow removal and perhaps ,cap liability for dram shop and look at means to allow more reasonable premiums plus simply availability. Tax Increment- Support efforts no �o have the law further restricted on the State level. Tax Exempt Property- That a means be developed so that selected tax exempt properties pay a fee in lieu of taxes for municipal services. Lake Minnetonka Users Fee- Encou-age LMCD and other groups to work towardsimmplementailon of a user fee arrangement for Lake Minnetonka includinq any legislat,ce changes that need to be undertaken. On the federal level, staff will be monitoring changes with the primary ones being: Revenue Sharing- Anticipate a reduction and perhaps "targeting" nn1986 which will probably eliminate this as a source of revenue for Orono ($30,000). If done appropriately with an accompanying tax cut and balancing of the budget it may be beneficial. Community Development Block Grant- Anticipate a 33% reduction in 1986 from 27,000 to 18,000T—There is some pressure at the county level (as they are the fund administrator) to "target" this money in a different manner. Staff will work to allow Orono availability of funding for rehab and assessment grant areas. Graham-Ruddman- Anticipate that it possibly may make -many municip� a� bonds taxable and may remove the deductability of state and local taxes (income, sales and property), while not able to do much on a federal level, if appropriate, Orono can correspond with Senators and the Congressional representatives. Proposed Motion - Moved by _, seconded by , that the Council has given staff direction regarding the city's policy position on the above legislature issues to work to effect the appropriate changes. Ayes ,_, Nays COUNUL MEE(ING JAN 27 1966 TO: Mayor and City d jQF MNO FROM: Mark Bernhardson, City Administratov � DATE: January 17, 1986 SUBJECT: Highway 12 Accidents/WSI Letter Attached please find a letter that has been received from Terry Blount of Washington Scientific outlining traffic problems associated with their entrance off of Highway 12. We are. currently studying the situation and will be including that as part of our study of Highway 12 to see if there are solutions to remedy this and other potential traffic problems in the area. In addition to the solutions mentioned in the letter additional solutions could include: - Prohibition uZ left turns into the property - nevelopment of a service road to direct all traffic either to Old Crystal Bay Road or Willow Drive and to limit the turning movements off Highway 12 between those two intersections in much the same way as has been discussed for the north Sid,-. We are communicating this to Washington Scientific indicating to them that we will be attempting to develop a recommendation over the next three to four months. Should you have any further questions or comments, please feel free to contact me. PROPOSED MOTION - moved by _ seconded by , that Council s accept the recommendation of taff to explore aiternatives for improvement of the traffic situation as related in the letter from Washington Scientific dated January 15, 1986. Ayes _, Nays A 1 719A6 ciiv or c;,cv"o,� January 15, 1986 The Honorable Mary Butler mayor, City of Orono P. O. Box 66 Crystal May, Minnerota '5323 At approximately 8:00 a.m, this morning, January 15, 1966 we had a very serious car accident occur in front of our company, Washington Scientific Industries, Inc. on Highway 12. One of our employees going west on highway 12 was stopped to make a left turn into our company and was hit from the rear by a car also traveling west. Her car was totaled but fortunately she received no serious injuries. This is the fourth time an accident similar to this has happened in the last 3 years. In the other accidents, people have been fnjurodl however, there have been no fatalities. the past, we have contacts,' the State of Minnesota Depart- a—t of Transportation in hopes of improving the situation. Their position has been that the intersection is not dangerous enough to justify doing anything. As a personal Orono taxpayer and as an officer of Washington Scientific Industries, I am asking for your help in getting something done to improve the situation such as: caution signs, caution light or passing lane. We have over 300 employees that use the plant entrance every day. There are also undoubtedly many Orono residents that go by the entrance every day and ate exposed to this dangerous situation. If there is any pressure you or the city coui—il can apply t, yet something done, please contact: Joel Katz Minnesota Department of Transportation District Traffic Sagineor 2055 North Lilac Drive ,'olden Valley. NN 55442 `.r el Ith Fn 14p09Tm691, INC. �,r• Wnnw.b Y.Ya•hs ut.O gr,�nw ewtw wq - . Hon. Nary Butler 1-15-86 Page 7 I will also contact Mr. Katz. Thanks for your assistance and if there is anything I can do to help move things along, please contact me on 473-1T71. Sincerely, WASHINGTON SCIENTIFIC INDUSTRIES, INC. 'rry J Vice President, Human Resources TJB:dm 11686.1 COUNCIL MEETING JAN 27 1986 TO: Mayor and city council OF ORONO FROM: Mark Bernhar� >n, City AdministratTX DATE: January 16, 1986 SUBJECT: Lou Fegers Letter - Re: 3580 North Shore Drive This is a letter that was addressed to Mayor Butler from Mr. Fegers, who is a neighbor of the LaBresh property, on North Shore Drive. As you are aware we had placed that building on hazardous. buildings proceedings late last summer and had been working to get it removed. The structure, except for the basement, has been removed and we originally decided to work with them during their variance procedure to hopefully achieve the most expeditious removal of the existing structure. At the December Planning Commission, however, the issue was laid over to the February Planning Commission meeting and as the structure currently sits does present a safety hazard. We are presently working with the developers of that property in order to make it a safe situation until they have a determination as to the variance request. We have communicated this information to Mr. Fegers and indicated our appreciation for his concern. Should you have any further questions or comments, please feel free to contact me. PROPOSED MOTION - Moved by _, seconded by , that the Council accept report regarding 3580 North Shore Drive. Ayes _, Nays r - 1 ,MN 1 3 19% January 10, lore 3390 North Shore Urlve Wayzata, MN 55391 CITY (rr Dear Mrs. Butler) Last Spring we wnet to several Planning Commission and Council meetings at the Orono Village Hall. We applied for a variance to build a 10 x 10 deck. Several weeks ago, we were notified that the owner of the house at 3598 North Shore Drive had applied for a variance. When we arrived at the meeting, another name was on the agenda. The man on the agenda was one of the two men who took the house down and had applied for a variance as he intended buying the property and building a house to sell. What I would like to know is why Orono hasn't enforced their condemnation order? On June 21, 1985, the building was condemned. Why wasn't it enforced and removed wi Min 60 days? Now that the top of the house is gone, when will the rest of it be removed? The rotten floor and caving -in foundation can be hazardous to anyone accidently going over there. I don't want to take any credit away from the two young men who tore the house down, but have you driven by and seen what it looks like now? Please do! How can the lot be sold while it Is in the middle of being condemned Haw can someone attempting to buy the lot apply for a variance to build on a lot that is only 50 feet from the lake and is too close to the road to build, and before it is wen purchased? While we haven't finished our remodeling yet, 1:e don't have debris and Junk laying all over our yard. Last year when our contractor dug our foundation and some of the dirt rolled into LeBreshe's Yard, we were reported and construction was halted until one yard of dirt was removed from their yard of weeds. Have you ever tried to have a nice yard and garden when on either side of you the weeds get cut once a rear? For 23 1/2 years we have had to look out at this decaying house that wasn't fit to live in. Everytime a window or door was broken, 1 was accused of it. Before the road was posted with no parking signs, our guests would be arrested by the Orono police when the LeBresh's would say they were blocking their driveway, wen though they didn't have a driveway. If anyone is given a permit to build on this undersize Ist (2500 square feet), 1 am sure that the future occupants will be back for more and more exceptions to the building code. My wife and 1 would like to see Orono fulfill their obligation by leveling it and forbid anyone to build on it because it can't be done ♦nd stay within the Orono zoning requirements. We would greatly appreciate your attention to this matter. Sincerely yours, Lou fegers TO: ,ayor Butler )rono Council Members FROM: Mark E. Bernhardson, City Administratov% yy,, DATE: January 24, 1986 SDBJ: Water and Sewer Rate Study Attached are quotations from Pannell, Kerr and Forster,the City's auditors and Bonestroo, its engineers, for a water and sewer rs.te studywhich was last done in 1982. We would recommend award of quotation to Pannell since: a) It is felt appropriate that since Bonestroo did it last time it is appropriate to have a financial approach to the study. b) Their prise is significantly lower than Bonestoo's. c) They can complete it by the first week in March so that we can have the appropriate Council consideration prior to the first quarter bills being sent in April. The expense is within budgeted amounts. Proposed Motion: Moved by _, seconded by . that the Council direct :.ward of quotation to Pannell to cond,,ct he 1986 water and sewer rate study. Ayes _, Nays _ COUNCIL MEETN G JAN 27 1986 CITY OF ORONO PANNELL KERR FORM,? Cerldlen Public Arcow.'anW 410 Park National Ben. 1g 5353 Wayzata Boulevard MinMePolia. MN 55416 Teleohona 1612) 945-0121 Mr. Tom Kuehn City of Orono P.O. Box 66 Crystal Bay, Minnesota 55323 Dear Toni we are responding to your interest in having our Firm perform a limited rater and sever rate study for the City of Orono, eaca.ue of the nature of this type of study, the services and ccats can var- tremendously based on the depth and detail to be involved. We Would prepare a financial analysis based on projections and historical data furnished by City personnel. The analysis Would include a determination of an Appropriate rate structure for Water and sever charges sufficient to support those services. The data to be provided by City personnel Would generally include expenrMttu.e projections, allocation of expense, MBCC charges, historical newer flow, wa er usage, and number of users. We believe a limited project of this nature could be completed for a cost of $1,000 to $2,000, depending on the depth of the study. Yours very truly, PAN14ELL KERB FORSTER Donald D. Anfinson, Partner DDA:al �.I /iomd4oa, Rmdeme, 4-je4 4 & Adiaci low. _ _ _ - _— -- *1 7::.,.pveyt... 36 r p•Y Ph V1J335 Sl Pyr Mr./. 33113 .. .. r .... Ph 02 636.a600 Januar 22 1986 y Mr. Thomas M. Kuehn City of Orono Bo: 66 Crystal Bay, MN 55323 Re: 1986 Water an4 Sever / tudy Our Pile No. 13304 Dear Tom, 71 I CITY Of ORONO f.wXY r'prL. rl lbwrJ V m, PL P�bq Y IVuw IL PnMn fi LYNrrM. P/ W.,u I WY v4. Pf 4wYt rP•/r.Ih !pods. P/ Y�, I Mprw. P Y.1p11 Rwrw,n PL Reba I py/wY, PI 4ry O ls[w. r [ LmY M1bIY/ NpY,Y prw We understand that the City of Orono is contemplating a study of the water and sewer user rates to determine their adequacy and where necessary make adjust- ments for the independent operation of these enterprise systems. The last rate review was undertaken in March 1982, so four (4) years of expenditure, revenue and use data will have to be analysed to bring the rate system up to date. It is anticipated that the City would provide annual data for the past four (4) years on number of connections, wastewater flows, water sales and pumping records and projected connections and/or population. It will also be n,-:es- eery for the City to gather data on annual MWCC billings, local op/ration and maintenance costs and current budget, revenue received, administrative costs, debt service requirements and capital improvements made and anticipated. The data provided by the City would then be analyzed and tabulated as a part of our study and projections made to see if sufficient revenue can be Boosr- sted with the existing system of rates. The rate structure would then be re- viewed and adjusted if necessary to produce the required revenue in a fair and equitable manner. The data provided and produced and the resulting recommended system of rates would be reviewed with the City and then published in a formal report for a single source of reference for the City. The water and sewer rate study would be conducted on an h, ly basis in accor- dance with our engineering contract with costs nut to excv $2.800.00. Yours very truly, BONESTROO, ROSENE, ANOERLIK b ASSOCIATES, INC. Joseph C. Anderlik JCA:li 3059d To: John R. Gerhardson, Public works Coordinator From: Jack Brinkhaus, Street Foreman Date: January 22, 1986 Subject: Bid Award - Equipment 6 Materials Bids 1986 The City of Orono advertised for two successive weeks for street materials and equipment rental, with bid opening at 10:00 A.M. Friday, January 3, 1986. The enclosed tabulation contains a complete accounting of all bids received and the recommended low bidders and alternates. The accepted low bids for materials are determined by availability and location of materials. Traveling distance to a supplier is considered a cost factor when d4termining a low bid. When renting equipment with an operator, we are guided by the tape, size of equipment, and a� hourly rate. It is possible to award the low bid to more than .,ne contractor when considering materials and equipment. In order to stimulate enthusiasm for the following years work, we make sure to divide the work accordingly among these low bidders. In the event the low bidder is not available, the City reserves the right to purchase from the next alternate. I recommend that the City Council accept the bids as presented for the calendar year 1986. TO: Mayor and City Council ```` FROM: Mark Bernhardson, City AdministratorVab Forwarded Recommending approval COUNCIL KETING JAN 27 1986 CITY OF ORONO CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER SOURLY RATE PIT RUN GRAVEL CLASS 4 GRAVEL TON TON ------------------------------------------------------------------ PIT DEL. PIT DEL. MBE Inc. 3.90 ------------------------------------------------------------------ (3) Sa-Ag Inc. .92 3.85 ------------------------------------------------------------------ • (2) Wm Mueller 6 Sons *• 1.35 4.95 ------------------------------------------------------------------ (2) (5) Barton Sand a Gravel Co. 1.25 3.55 2.25 4.55 (1) • (1) ------------------------------------------------------------------ Buffalo Bituminous 1.25 3.75 2.00 4.65 (1) (1) • (1) ---------------------------------- Aiidwest Asphalt Corp. 1.2" ----------------------------- 4.75 2.25 5.75 ------------------------------------------------------------------ (1) (4) (1) (2) ig85 L&LOO'D •':L 3Go 2•00 y.�S * DENOTES LOW BID 1-5 ALTERNATES ** ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX CLASS 5 GRAVEL TON PIT ---------------- DEL. 5.15 ---------------- (2) 1.92 4.85 • (1) ---------------- 2.25 5.85 (2) ----------------' (4) 2.50 4.80 (I) + ---------------- 2.15 4.00 (1) - ------ 2.25 5.75 (2) ----------------' (3) ?4 ti La CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TOES --EQUIPMENT IS BID PER HOURLY RATE FA-2 CLASS C FA-3 CLASS C FA-1 REDROCK SEALCOAT SEALC:OAT TON TON TON PIT DEL. PI'.' DEL. PIT DEL. ___________________________________________________________________________�___�___ Bryan 'lock Products 4.50 7.75 • ---------------------------------------------- _------------------------ —______—____ Sa-Ag Inc. 3.50 6.40 Wm Mueller 6 Sons •• 5.25 8.85 • (1) Barton Sand a Gravel 6.50 8.80 (1) Midwest Asphalt 198= Low 610 Soo 00 3'� * DENOTES LOW BID 1 ALTERNATES •* ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX *++ MODIFIED 4.95 8.50 CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAI. ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE. FA - 1 WINTER SAND .TON ------------------------------------ PIT DEL. MBE Inc. 4.65 ------------------------------"'--- (2) Sa-Ag Inc. .97 4.27 • (1) ------------------------------------ lVm Mueller 6 Sons •• 1.75 5.35 ------------------------------------ (1) (3) Barton Sand 6 Gravel 2.00 3.85 (2) ------------------------------------ Buffalo Bituminous ------------------------------------ Midwest Asphalt ------------------------------------' I985Lowi3ha •92 3.85 BINDER ROCK 1/2" TO 1 1/2 TON PIT DEL. ---------------------- 5.05 — - - - - — -- - - . --- 8.35 (-- 6.50 10.10 (3) ---------------------- (4) 6.50 - ------ — -- —------- 8.80 (3) (2) 6.00 10.00 (2) (3) ------------------------------- 5.00 ---- ---- ----- 8.50 • --__"'-__""'------- (1) ----------------_------- i(.ao '/V * DENOTES LOW BID 1-4 ALTERNATES ** ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS 6 EQUIPMENT RENTAL ALI. QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER DOURLY RATE Bryan Rock Products --------------- Midwest Asphalt MBE Inc Barton Sand �ir'S LJWr�I� * DENOTES LOW BID 1-2 ALTERNATE 1 1/4" CRUSHED 3/4" CRUSHED 3/4 MINUS LIMESTONE LIMESTONE LIMESTONE TON TON TON PIT ,___________________________________________________________________________ DEL. PIT DEL. PIT DEL. 3.50 6.75 4.25 7.50 3.50 6.75 * '--------------------------------------------------------------------------- (1) (1) (1) • (1) 3.45 6.95 4.00 7.50 3.55 7.00 (1) '--------------------------------------------------------------------------- (2) • (1) (1) (2) 6.37 6.87 6.37 * _____________________________________________ 7.00 ______________________________ 7.00 (2) (2) 3.20 L. 20 3.7,i 6 P 3, zj z� CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT I8 BID PER SOURLY RATE MC 30, 70, 250, 800 CRS - 1 6 2 RC 250-800 GALLON GALLON GALLON ____________________________________________________________________________________________________ PLANT DEL.iPLACED PLANT DEL.6PLACED PLANT DEL.6PLACED Wm Mueller & Sons •• 1.50 ------------------------------------------------ Buffalo Bituminous 1.40 I ------------------------------------------------ 1.15 1.40 ---------------------------------------------------------------------------------------------------- (1) • (1) Allied Blacktop 1.35 1.15 1.35 -------------------------------------------------------------------------------------------------- Midwest Asphalt 1.95 1.95 1.95 ____________________________________________________________________________________________________ (2) (1) (2) Bury Carlson 3.00 (1) lLow 13,E J,;;b / 3S * DENOTES LOW BID 1-2 ALTERNATES ** ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX )., o CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS 6 EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE. 2331 AC 2341 AC TON TON PLANT DELIVERED PLACED PLANT DELIVERED PLACED ---------- ------------------------------------------------------------------------------------------ Commercial Asphalt 19.40 22.40 20.83 23.83 (1) * (1) (2) --------------------------------------------------------------------------"'---------------------- Y:m Mueller 6 Sons •• 19.50 23.10 19.50 23.10 (2) (2) --------------------------------------------------------------------------------------------- Buffalo Bituminous 18.95 22.95 27.50 19.50 23.50 "----- 28.00 • (1I • • (11 ---------------------------------"----------------------------------------------------------------- Midwest Asphalt 22.35 26.75 35.00 22.75 26.75 35.00 (3) (3) (2) (2) (3) (2) ---------------------------------------------------------------------------------------------------- Bury Carlson •••/•••• 23.60 27.60 31.00 23.85 27.85 31.00 (4) (4) (1) (3) (4) (1) • DENOTES LOW BID 1-4 ALTERNATES *• ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX •** 100 TON MINIMUM ON DELIVERED BLACKTOP **** 350 TON MINIMUM ON PLACED BLACKTOP CITY OP ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID 1N TONS --EQUIPMENT IS BID PER HOURLY RATE 2331 MC TON PLANT DEI-. PLACED --------------------------------------------- Win Mueller a Sons ** 24.00 27.60 • --------------------------------------------- Midwest Asphalt Corp. 26.00 30.00 42.50 --------------------------------------------- (1) (1) (1) Bury Carlson •**/**** 26.00 30.00 32.00 (1) (1) _____________________________________________ Commercial Asphalt Buffalo Bituminous r4 sj Law 13;4) 19�00 7,i4J 29. JJ MOD. FINE MIX 2341 MC 2341 AC TON TON PLANT DEL. PLACED PLANT DEL. PLACED _____________________________________________________ 19.50 ________________________________•__________________ 22.75 (2) _____________________________________________________ 24.25 28.25 31.50 (4) (2) _____________________________________________________ 22.85 25.85 (3) (1) _____________________________________________________ 21.00 25.00 (1) * DENOTES LOW BID 1-2 ALTERNATES '* ALL PRICES SUBJECT TO .07 PER TON AGGERGATE TAX * " 100 TON MINIMUM ON DELIVERED BLACKTOP *'** 350 TON MINIMUM ON PLACED BLACKTOP CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS t EQUIPMENT RENTAL. ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE 12" CMP 15" CMP 18' CMP 24" CMP 24" CMP 360 CMP 48, CMP 60• _MP ------------------------------"'----------_-_-___-_-------__--_-_------_-------_------------------- 16 GAUGE 16 GAUGE 16 GAUGE 14 GAUGE 16 GAUGE 14 GAUGE 12 GAUGE 10 GAUG:. ALL PRICES ARE TO BE DELIVERLD Viking Steel Prod. 6.42 7.55 8.75 13.82 11.34 2 .30 36.06 61.32 ---------------------------------------------------------------------------------------------------- (2) (2) (2) (3) (3) (3) (3) (3) All Steel Products 5.50 6.50 7.50 12.00 9.00 17.50 30.00 55.0C ----------------------------------------"--------------------------"'----------------------------- (1) (1) (1) (2) (2) (2) (2) (2) Champion Intl. 5.50 6.50 7.50 10.00 8.50 16.00 29.00 4^.00 ---------------------------------------------------------------------------------------------------- (1) (1) (1) ' ' (1) (1) (1) H.V. Johnston 4.60 5.65 6.60 10.45 8.55 15.80 27.25 43.85 • • (1) (i) /!dj L&wi,o ' DENOTES LOW BID 1-3 ALTERNATES S.bo 1.23 7.21/O.oe 1P.:0 Ib•o� 2^..31 ✓1.. CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE. 12' 15" i8" 24' 36" 45" 60' APRON APRCN APRON APRON APRON APRON APRON --------------------- ________________________-________-_____________________-__________-_____________ ALL PRICES TO BE DELI .'RED Viking Steel Products 32.80 41.61 54.08 80.43 237.10 469.18 807.43 ____________________________________________________________________________________________________ (2) (2) (2) (2) (2) All Steel Products 32.80 41.61 54.08 81.00 237.10 586.00 989.21 ------------------------------------------------------------------------------------- (2) (2) (2) (3) (2) (3) (3) Champion Intl. 28.00 38.00 48.00 70.00 210.00 475.00 _-- .------ 875.00 ___________________________________________________________________________________________________ (1) (1) (1) (1) (1) (2) (2) H.V. Johnston 26.10 33.10 43.00 63.90 188.50 470.10 826.70 • • • • • �l) (11 z 4a ; .0 _____x_=_-x--x-==x_�+�x4x_=s=c3LL'°wzzzzzzis�=_xx=v ��2�� xxxxwcanx:�z:ax-z z�ccvex.zdr�8:xv-:zx 12" 15' 18" 24' 36' 48" 60" __________________----------------------------------- BAND BAND RAND BAND BAND BAND HAND ALL PRICES TO BE DELIVERED _______-____________________-________-_--_- Viking Steel Products 6.42 7.55 8.75 11.34 21.30 54.10 91.98 ---------------------------------------------------------------------------------------------------- (2) (3) (_ (2) (2) (2) (3) All Steel Products 6.50 7.50 0.50 12.00 27.00 60.00 82.50 -----------------------------------------------------"'-- (3) (2) (2) (3) (3) (3) (2) Champion Intl. 6.00 6.50 7.50 ---------------------------------------- 10.'.d >C.00 35.00 65.00 ---------------------------------------------------------------------------------------------------- (1) (1) (1) (1) H.V. Johnston 4.60 5.65 6.60 8.55 21.00 40.90 65.80 � _ • • a • (1) (11 ll) • DENOTES LOW BID t ,50 6 1i 7. U + O - j,7 � 0 �5 1-3 ALTERNATES ' CITY OF ORONO 1986 BID TABULATIONS FOR STREET M fERIALS i EQ"PMRNT PF.NTAL ALL QUANTITIES A_RE BID IN TONS --EQUIPMENT IS BID 'ER HOURLY RATE BULLDOZER BULLDOZER PER HOUR PER HOUR MODEL RATE MODEL RATE ----------------------------------------------------------- Schoening Excavating D-6 55.00 D-7 50.00 Midwest As- -It BULLD07ER PER HOUR MODEL RATE ------------------------ Xm .Oi',SA 100.00 197' -------_ --- - ------ CAT SCRAPER PER HOUR MO:. L CY RATE --------------------------------------------------------------------------------------"------------- Schoening Excavating D-7 IL 60.00 e - DENOTES LOw BID 1 ALTERNATES CIS! OF ORAM 1986 BID TABULATIOUS IM BSREET X&TERIAI.B 6 NQUIMUNiT RINSAL ALL QUANTITIES AEE BID IN TONS--MV11 ET I8 BID PER HOURLY BATE TRUCK TRUCK PER HOUR PER HOUR CY RATE CY RATE -------------------------------------_---------------- S^hoening Excavating 12 34.00 --------------------------- Volker.ant s So,.s ------------------ 11 15.00 ------ ------------- ----------------------------------------- MBE Inc. 12 39.00 (1) ------------------------------------------------------ Midwest Asphalt 12 45.00 ------------------------------------------- —— — (2) -- )98s' Ln 8/p eS•eo 3 q., i • DENOTES LOW BID 1-2 ALTERNATES TRUCK PER HOUR CY RATE ---------------------- 1° 53.00 TRUCK PER HOUR CY RATE 20 53.00 20 57•00 (1) -------- CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAT, ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE BACEHOE d":RHOE RACXHOE PER HOUR PEt HOUR PF' HOUR CY RATE CY RATE CY RATE -------------------------.._--_____------___..____------__--------__-------___---___--_______--____ Schoening Excavating 1/ 48.00 3/4 60.00 e Volkenant 6 Sons 1/3 45.00 TRAXCAVATOR TRAXCAVATOR PER HOUR PER HOUR CY RATE CY RATE -----------------------------------------------------------------------------------_-------------. Schoening Excavating 2 45.00 • Volkenant a Sons 1 1/2 45.00 * DENOTES LOW BID CITY or ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RITE MOTORGRADER MOTJRGRADER MOTORGRADER MOTORGRADER PER HOUR PER HOUR PER HOUR PER HOUR WITH SNOW WI1' MODEL RATE MODEL RATE MODEL RATE MODEL RATE ___________________________________________________________________________________________________ Schoening Excavating 8T 50.00 ST 50.00 • ____________________________________________________________________________________________________ Allied Blacktop Company 12E 54.00 ------------------------------ Midwest Asphalt --------------------•--------------------------------------------"'-_ 12G 75.00 3/4 TON PICKUP TRUCK 6 LOWBOY W/8 PLOW PER HOUR ____________________________________________________________________________________________________ Schoening Excavating 34.00 46.00 ____________________________________________________________________________________________________ MBE Inc. 38.00 (1) -------------------------------- ---------------------------------------------------------------- Volkenant 46.00 ____________________________________________________________________________________________________ Allied Blacktop Company 70.)0 (1) ____________________________________________________________________________________________________ Midwest Asphalt 70.00 (1) • DENOTES LOW BID 1 ALTERNATES CITY OF ORONO 1986 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE WHEEL LOADER PER HOUR CY RA '. _______________________________________ Schoening Excavating 1 40.00 _______________________________________ Volkenant a Sons 1 45.00 (1) ------------------------------ Midwest Asphalt Corp. * DENOTES LOW BID 1-2 ALTERNATES SKID STEER WHEEL LOADER WHEEL LOA..�ER PER HOUR PER HOUR CY RATE MPG. RATE ___________________________________________________________ 2 44.00 Case 45.00 + 1845 (1) ------ _____________________________________________________ Melroe 35.00 700 ----------------------------------------------------------- Case 50.00 1845B (2) "" a ON•p i'IM.t UI Rmm. Q'Soo pl. a uI "I ru I¢ . a w.vi. A.y f Sc n L ®m 4! lmu M. naf %VWMt NW1 rv.R If, VoM, v.ni. WGn lC) S or TIMF IMIT. bWY FJN Yu.Q IIIVIS Muffs am u qD 0[ebn. Ins 9iTR On INySY WIM NWfi .-at b.n1.M nb.TA MII.M.043 SIn.IS. n.9a.NI 6.61 u.OS.IY IW Sx 1W IDAN I..IQ 32.000 _ y.000 0.0% rru IIO.SR f.fa A.N. 6.300 0.0 ni.lb - CNO O fY.p Outlq At,So' 1.845 IW.NJ 3.9Y W.IOJ CQS mq fW Wt1.I N.SW LOTS_ _ II..3ca YO• St.,. C✓ s 47.451 tN.•R a.32 8 fIG N M e.5A N. .I19N - n.ni O.N I.N9 CDG.O. br 1•w W. M.215 12.9V Oe u.... O4Te fp uru $33.11. N.NI =,.M ludtt o.n M..' 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' cm v LyfnT a 6IC11M. p � own= tot m I1.8121 Mellona w 16. Im actwllc --- ' n9CST1Q1 mo YIyO c6a IIIYC[ t/1/95 O1aVT6 Toni 6696OT (C) in 7aTY. SOY! I1F10T. 1691W[T M 1 w mom A.00T. A a%* Dl . 1966 rY1T Wli RIKILLtm Antao OIW3 AbpT. ivw'm 64Y3 G...r.1 62.n5,079 1+.{p.1A fun,90Z.N3 115.610 01.713.793 61.122.011 M.N 84.0".36 T.6 U. Shim. 30.40 9.37, V.000 A.M WINDS W.'s H,4?. 11.66 pa t. 111,136 ,t.961 15.000 5.917 6.30 93.0 "T.111 cw 0 N ()•, loolp o.t1.7 1".MO 1l.110 Im.203 91m1 1Z.T3' 41.1011 26.71 I.5..3) 616/ Odd Ootl 53.221 1.,M - 51.061 6..1 St 616 m. 63.155 M.S17 ".IT) N,.?" L.O. A bl. adM .,q1 42.41N 41,934 41."s 42.261, 19.26 S.Oq P., l.pr pe. 92,T51 "A" 67.5m 17.911 Sp U.... 66-76 I.061.T90 192.214 221.7% MAI) P2.M 100.011 461.47, 5p Urn 6^ 336.616 I09.417 14I.35o 111.006 141,176 140.66 M.ZSt 5p "... 6 1N,On "J31 'M.+S 06.40, 0.633 1m. 19 1W.o59 sp W dd 6S 0 103,840 On. Ill 201.N7 L,1.nr Op 31.757 4641,721 tA, IN 1.) 010.616 126.140 (u 11.792 nt.r op 13.416 iv.116 132.TN "S,M 137.7M 87.311 5.t 9 So.wr op 159.3p 436.N3 (e) 706.705 360,1211 16) 716.705 120.7S 2md,64 Golf Carr. Op N.011 /6.026 n.NO (.) U.100 n.N/ U) - ".I% Pooled In. 4,335.127 (9.335.12V 30.WA 11.414.03 !O),033 - 1J.U1.4411 I..S.3..Oa) !udd 1:"T1u N.33S.122 MIMA N.M.100 13.251.6v W." SIl.u9.343 04.536.3T4 13.300.02 6N.92O III)A ,O16 1110.271 6..S.6.025 ••• ••• r................... • ••STIAW •n.60O.3Mrr63.157.%3 ••• ••1'3.M 3QTIu 4.tt1O,175.663 MT.116 63.ON.37t 83.10.719 WAP•IIS SIT,N5.7S. I).T90.7 Tug uu- - ----ouv.....n.n........r ...... m ................m................ ...... tOTLL ,NS CIS . A1pt16t n 11/30K ....... . ........ ;TRILL TII00 p016�R - 1N5: oOTi (.) L11.or n6 VIr oW1.111 Todd......t. .d rt f m /dd1We i.." fr pre"... for ....1. w rin I.. OE1YO1 61ShGR 11GGR esllddt" .r r.ltt". T. r. Xpt. 61.61.1. rp)rt w Artu - .r rt.1 rertl T...a 1067.100 1669.631 • S3.n Llcen... 6 pe..lU 91.135 63.1% 155." 60Tf Ipl O...ul NM r.."ee. rea,4.4 .111 mot ....I I.tego.. A...p. 330.015 354.435 • 93.05 6dd to re"NMl.e bill" 1. .1"r C.,. fa U, .n,.70 4391910 92.11 peostly I-I...r oo..n...r r.rlw. plr. U.m 31.000 ,t2.n I.t. Ot in...t. +06.814 I10,= 97.11 11010 (.) O.IOed ....sU 1dd31.r p iw V".len. b ra IT .. R OU ru . 1S.OSo 45.1SO P.61 Idd1.0, N6 ddl m...dd .r dd6llldd.. mddr 16,071 7.100 20T.ri 1dd. C011ddted - 11011 14) I.I.r .pr.tlgqg f0.6 rw.Ip1✓� Iddl..t F.r m6.r. 32.302 - - U. ddUr .pr.tlq .t+llt7 1,1111py .rU aol lddt" I. tdd ..Iwr spralq f.M .nd Otw.r... U tr ..t.r apr*.uq TOTAL R.7OO1 n.P1.M 11.9a.05J n.w fuY. M C.) Y)utddnt for O.alt r:, 5, 5.,. 121B6.7 TO: Mayor and Citv Council FROM: Mark Bernhardson, City Administrator J DATE: January 17, 1986 SVWWT: 1986 Board of Review As discussed with several of you, we will attempt to establish Tuesday, May 27, 1986, at 6:00 P.M. to 7:00 p.m. as the Board of Review for 1986. This is also the regular Council meeting which will begin at 7:00 p.m. It is anticipated that only S to 6 persons will be attendance for the Board of R^view and that should it take longer than the hour that we will ^ether run into the Council meeting time or reschedule for another night, if it looks like a substantial task. Additionally we will try to balance the agenda for that night so that should there look to be a lot of appeals that the agenda for regular items will be very small. PROPOSED MOTION - Moved by , seconded by I that the Council set 6:90 p.m., May 27, 1986, as the time an3-date fo! the 1986 Board of Review. Ayes _, Nays _ COUNCIL MLETING JAN 27 1986 Cm OF ORONO CUUNCIL hn"HINc DATE: January 23, 1986 JAN 271986 TO: Mark Bernhardson, Orono City flj As Mayor Jerry Rockvam and Spri a ty ouncil Mayor Art Runze and Lona Lake City Council Mayor Brian Bedell and Minnetonka Beach City Council FROM: Chief Mel Rilbo SUBJECT: Capitol outlay purchase - not budgeted for 1986 The Police Department budgeted $3025.00 for two (2) truck weighing scales. The department has since been told they should have four (4) scales (because of dual wheel axels on the trucks) to have the courts accept the weight rec '.,tered per axbl. Because the penalty for overweight goes by number of pounds over - weigh.,, the fine revenue is rather significant. Pursuant to police agreement a:. contract provision, I am reg uestinq permission from each council in writing, to purchase two additional scales for a total price of $5185.00. We have a quote from Twin City Scales Com- pany for $1525.00 per scale, four for 96100.00, less 15% of 591! 00 equals $5185.00. I would request as prompt a replv as possible becaus, of order timing for delivery ' . March load limits. TO: Mayor and City Council ,N(�L � FROM: Mark E. Bernhardson, City Administrator " While this is over the budgeted amount and Orono can not go over the contract amount from proration to other communities without their approval we would recommend purchase and the budget adjustment se it is fel- it will generate the appropriate revenue over the next 12-18 months to more than cov the total cost. PROPOSVO MOTION - Moved by _, seconded by _, that the Orono City Council approve purchase of the 4 scales and that the appropriate budget adjustment Le made. Ayes Nays __ t•l _r KENNEDY SCE' S, INC_____ 1ae5 Beech Suee1 N E Bo. l2: em[ s ',N S5432 • V21571.1510 January 10. )86 Orono Police Dept. P.O. Box 86 Crystal Bay, MN 55323 ATTN: Chief Kllbo Per request of Curt Erickson, I am enclosing literature on GEC Model MD-400 wheel weighers. Capacity per unit is 20,000 lbs. x 100 1b increments. With the vernier on the dial, weight can be read tc 20 It. increments. Price is $1,525.00 per unit, plus shipping charge (approximately $12.00 each). These scales are used by law enforcement agencies throughout the U.S. and they have proven to ,e very reliable and rugged. If you would like a reference in your area, South Lake Minn onka Public Safety purchased four MD-400's in October, 1985. Our matt was John Aodgdon. Please call If I can be of any further assistance. �ncerely. �Jj I im Wi c Kennedy Scales, Inc. JW/lo e nc 1. A D y TWIN CITY SCALE COMPANY 3611 Eat 421 O Svw1 . Mmnnpdn, M.nn.,. 55.66 Ph... 617-1144D. Orono Polio* Dept. 1-9-86 PO Hot S6 Crystnl Hay, Aim 55323 ltt ^§ief [ilbo We are pleasea to submit the follovi:4 Quotation for for your consideration. The OA; SO 400 Series Wheel Load Scales List Price $1,525.00 *gab Less 15% POB delivered We thank you for your interest in this utter Sincerely 7Min City Scale Co. Charles lohner C" Cf. CC' >141.a 12486.2 TO: Mark E. Bernhardson, City Administrator FROM: Lorraine McGowan, Liquor Store Manage POUNCiI .aek'7iNG DATE: January 20, 1985 JAN 27 1986 SUBJBCTi Part Tim( 'mploree Cm OF ORONO As you are aware Rick Seivers, part time employee has giver, his notice as of January 31, 1986, and will only be available for a very limited amount of work between now and the 31st. Since his regular job is not only now working full time, but is also - running overtime, he will not be able to spend ar, time with us until at least April or May. What I would like cc Jo is have him available this summer to re-employ him if t�.ere are vacancies that need cc be filled. Additionally I would like to hire Don Rolf, Jr. at $4.50 per hour on a three month period in order to cover the hours previously handled by Rick together with providing me with the backup strength I need while Dian Ehrenberg is moved up to City Hall to work in a clerical alot while Teri Naab is on a leave of absence for maternity reasons. Additional 1. in March the other part timer Connie Manuel will be coaching and will therefore have very limited hours. I feel I need this part time person availability In order to keep the amount of full time hours and therefore costs to a minimum. Mr. Holt has been employed previously in t liquor business and I fc-1 to is qualified for this position. TO: Mayor and City Council r,( rrAm: Mark Bernha-dson, City Administrato Forwarded recom,., nding aprroval. PROPOSED MOTION - Moved by _, seconded by , that the City Council approve the employment of Don Rolf, Jr. commencing at $4.50 per hour on a three month period and that on the twee month mark a revie. be unB<r�aken to see if an increase cc i.00 per hour is appropriate. Ajea _, Naya Tar Mark Bernhardso�, City Administrator • John R. Gerhardso,„ Puolic Works Co-,rdinator Om* Janw%ry 23, 1986 SMI Correct to Equipment Bid Price p At ti Janun..y 13, . Council meeting, the City Council •/ma+a• :d the purchase of two t wheel drive vehicles for the Building a 8oninc, and the Street department. I have been advised that the bid pr!ce our ad a incorr c harefore ncneasing the cost of each vehicle SY,— ,>. The $30.02 increase per vehicle is still wi:_hin the budgeted two pt ad therefore recommend approv+l. 4OUdfl►• hltkliMf6 p. JAi� :' '386 my OF am To: Mayor and City Council Jj •am Mark F.. Bernharoson, City Admi: .orl+"�, Rorwarded recommending approval error. OSEL ION - Moved by . that the Cou.ril ._.,noriae adjustment o. the .'WD vehicies for total ,f SZa:. 340.07 •+ s Z and `or rublic Wor-. Ay•. Ya . -- COUNCIL MEETING Tot Mark Bernhardson, City Administrator JAN 27 1986 From: John 1, Gerhardson, Public Works Coordinem OF ORONO Date: January 23, 1986 Subject: Emergency Repairs - Front End Loaf r During the week of January 13th, during routine maintenance of the Street Department's front end loader, it was iiscovered that there was excess metal particals in the oil of the tr. emission. The loader was transported to Case Power and Equipment in Burnsville and there it was determinad that something had come loose in the transmission and destroyed the torque converter and several other integral parts inside the transmission. It has been estimated that the cost to repair will approximately $9,00. The amount : repairs were n,.._ budgeted for in the 1986 budget, therefore, it r,v be necessaxy to pay for the reps: fry- the emergency contingency fund. Mayor and City ouncil FROM: Mark E. Bernhardson, City Administrator Forwarded recommending approval o emergency repairs. PROPOSED MOTION - Movei '-y _, seconded by that the Council approve emergency rape,,. ` the front end loader for a maximum of $9,500 and that the 500 be transferred from contingency to fund the balance of ti expenditure. Ayes _ , ays _ i Memo 086-03 c;6 TO: Mark E. Bernhardson, City Administrator FROM: Tom Kuehn, Finance Director -Pnr DATE Januory 23, 1986 SUBJECT: Wayzata Fire Agr vment Extension - 1986 We have received the extension of the agreement between Wayzata and Orono for the provision of fire protection service to a portion of Orono. We are to execute and return two copies to Wayzata. The cost of the service for 1986 is $8,952 compared to the budget estimate for 1986 of $16#300. The decrease is due to fewer calla during the three year base period June 1, 1982, through May 3l, 19A5. The decrease in fire calls may be in part due to the transf • of some service area from Wayzata to Long Lake. TO: Mayor and City Council FROM: Mark Bernhardson, City AdministratoA Forwarded recommending approval. PROPOSED MOTION - Moved by seconded by _, that the CI Council approve extension of the Wayzata fire service contra. for 1986, in the amount of $8,952. Ayes _, Nays cw NDL MtEfING JAN 27 1986 C" OF MW l V XTENSION OF AGREEMENT The CITY OF WAYZATA and the CITY OF ORONO, on this day of 19_, do hereby agree to extend for another full year their previous Agreement, dated April 19. 1977, whereby Orono purchased from Wayzata fire protection services. In consideration of such extension, the parties hereto eg-.e as follows: 1. The terms of said previous Agreement shall expire at one minute before midnight, December 31, 19_, unless further extended prior to that date by mutual agreement. 2. Orono shall pay to Wayzata the sum of $ 8,952.00 for fire protection rendered during this additional period, payment of which my be made on a quarterly basis. IN WITNESS WHEREOF, the parties hereto have executed this Extension of Agreement the day and year first above written. CITY OF RAILKNER ORONO gy Mayor And caam nxw- Clerk-Administrator CITY OF WAYZATA By Mayo And Orlmmlm+AdmboOmmmtar Cfty Manager 12186.8 TO: Mayor and City Council VA FROM: Mark Bernhardson, City Administra'�OIJi�iCIL EtrE ING DATE: January 21, 1986 JAN 27 1986 SCBJCET: Adr.inistrator's Information CITY OF ORONO BI _is1 nd Veteran's k. inp At a meeting of the Big Island Board of Governor's on January 16. 1986, the representation was split evenly on a 4 - 4 vote as to what action should be taken. Based on this they have directed people to discuss with Orono what procedures they need to under- take to be able to again utilize the property as a Veteran's Camp. We have outlined for them the needs for various conditional use permits and some of the requirements that will be attendant thereto. We have also indicated to them that should we not he-e a plan for either fixup or removal of existing buildings that is acceptable in timely fashion tt.at not only will conditional use permi':s probably not be granted, but that we will commence hazardous building proceedings starting in March. As you will recall these proceedings have been held in abeyance by the City since A -gust of 1905 because there were indications on the part of the Board of Govenor's that they would be havim, a study conducted of the Camp, which they did, regardini feasibility of the fix or development of it in another direction. While the study did outline a S3 million dollar development, it did not produce a timetable for rehabilation or removal of existing buildings. We have indicated to them that it continues to he the position of the City of Orono that the property be sold as a park to be managed by the Suburban Park District. Schedule Changes As •rou may be aware as a result of personnel requirements for 1981 together with Fair Labor Standards that the Police Department is instituting a schedule change, effective February 2nd, that will place people from a 6-3 6-3 6-2 schedule to a rotating 5-2 schedule. Apart from setting regular days off in the schedule for a quarter instead of the current changing days off, it does not represent alteration in the hours that are being worked or quarterly rotation of the hours worked. Apparently the largest objection is the fact that there are a limited number of Saturdays and Sundays together off which :as been the case in that they have had such a grouping at least once every 5th week under the old schedule. Schedule changes were done for sound service provision reasons and to the extent that it makes good business sense we will see if patrol officer's concerns can be dccomodated within that.. if you have any :lucnttons please feel free to contact m Schlee Builders This i, to inform you that we have made a demand for payment on the '.-ttcr of credit for $115,000 out of $146,000 in principal that is !^ft owing on that project for special assessments. We anticipit that the balance of these specials plus the delinquent interest and penalities will be paid off at the time the development goes through bankruptcy and is sold. We feel we remain in a strong position and will not have been disadvantaged by the bankruptcy. 22ning "Written Acknowledgements" -he City is presently developing a form that will be required for each proponent for a variance or conditional use to have acknowledgement signed by their abutting neighbors that they are in fact aware of the proposals and that they have been informed *pacifically as to when the public hearing is. Based on the fact that you did not want to have the appearance of delegation of your authority to the neighbors in any of these issues this appears to be the best way to go. Additionally it is our feeling that if they are interested enough in the project that they will stay abreast of when the appropriate meetings are at the Planning Commission and Council level. Emergency Preparedness Exercise Tentatively February ll, 1986, has been scheduled as a table top emergency preparedness discussion to take applicable department heads together with the appropriate Mayors to have a table top emergency preparedness exercise. This represents stage one of trying to develop the City's capability in reacting to a natural disaster such as a tornado or hazardous materials incident. included in addition to Orono will be representatives for Mound and Long fake Fire and Mayors from Spring Park and Minnetonka Beach. Any Council members who are interested in attending are welcome and this will commence at 2:30 and wi11 run to approximately 4:10 that day. LIST OF LICENSES FOR COUNCIL APPROVAL FOR MEETING OF January 27. 1986 Cigarette License: Don Scherven MNf A jiFTIN6 Navarre Lanes LeRcy Koehnen JAN 27 1986 Navarre Amoco p��s1, Robert F. King Cm OF ORONO King's Super valu Richard Keeveny Keaveny's Navarre Drug Ronald Steffenhagen Orono Golf Course Tim Mehner Crystal Bay Service James P. Hill Lynane Inc., 2160 Wayzata Blvd Jude Candy 6 Tobacco Co. for Spring Hill Center Solicitation License - Alan Penke/Discount Flowers APPIICATION FOR SOLICITATION - $20.00 fee /.- G Date Receicrd Date Expires CITY OF ORONO 1335 BROWN ROAD SOUTH BOX 66 CRYSTAL BAY, MN 55323 r^ Organizat' ` 1 1r eu O 5 Address: 9 lI nx a,2 & � d-. 5S.;O1 Representative: Address: Phone 214 -S-32 Phone 15A ,'e Check One: Business Solicitation -*2�1— Contribution Solicitation Number of People Solicitating within the City "— Provide list of Names of Solicitors on back of this application. '1- Type of Product to be soli. ited C,.F1,0„:eett l'SsLVAS PERMIT EXPIRES 60 DAYS FROM: APPROVAL DATE. POLICE CHIEF SHALL HAVE FIVE (5) BUSINESS DAYS IN WHICH TO INVESTIGATE AND MAKE A RECOMMENDATION PURSUANT TO ORONO MUNICIPAL CODE SECTION 5.30 SUBD 5(a). _____________________________________________________________________._____ ORONO MUNICIPAL CODE REGULATIONS ON SOLICITORS Subd. 3. Prohibited Solicitation Practices. A. It is unlawful for any solicitor to engage in solicitation for any unlawful busin_.r, or organisational purpose or activity. B. It is unlawful for any solicitor to practice harassment, nuisance, theft, deceit, or menacing, troublesome or oche, ae :lawful activities during the course of solicitation. C. It is unlawful for any solicitor to enter, .,r attempt to gain entrance, to residential premises displaying at such entrance a sign with the words "Peddlers and Solicitors Prohibited" or "Solicitors Prohibited". D. It is unlawful for any solicitor to refuse to leave busi+:ess premises when requested by the owner, lease*, or person in charge thereof E. It is unlawful for any person to er,..ye in contribution solicitation without completion of licensing or registration. as herein provided. F. It is unlawful for any person toe 7age in business solicitation without ■ license as herein provided. __________________________________________________________________________ The undersigned hereby agroes to the conditions quoted above from the Orono Municipal Code and any ads. ional requirements the City staff may have. Signature of Applicant: ,/ ," _------Date:- --j---�_ MR CITY USE ONLY: After review of application, staff recommends the following: '� Approval of application Denial of application Signature of City Official: Date: Signature of Police Chief: /6/.E Date: / ___________________________------------------------------------ NAMES OF SOLICITORS Name: hI Address: n Phone: License No. Name: a �C Address: �rp �" Phone: License No. Name: Addrass: Phone: License Name: Address: Phone: License No. Name: Address Phone: License No. Name: Address Phone: License No. (If additional names, please attach list) CIrY JF V A Y 1 E42 L-Ol 7- .,S F.KP/ALLDJ ANJLRSUN DL 31 1152032 !152832 iILRNHAR)SO ME 12 1632.32 )592.52 BOci2 LEN SA 31 677049 577.49 M:y1NER CA 90 GOOD 0000 JRINKHAUS JF 42 1180.02 1180.32 BURMASTrR VD 31 1323998 1K25.98 CARLSON VJ 32 1169.63 1169.63 CHECK JM 30 0.00 0000 CHESWICK G9 31 1353*39 155509 CLARK RP 11 727.36 127.56 CORNICK JL 31 121.36 721.36 EDMUNDS P 30 0000 0000 EHRENBERG IL 33 380.76 383.76 ENGLISH It IN 31 783069 783.58 ERICKSON )J 33 0000 DODO ERICKSON KR 31 1152*32 1152*52 FRITLLLR JM 31 1238.74 1238.74 GAFFRON MP 33 1044*83 1044.93 GALLO 0E 33 0000 0000 G iRNAR730N JR 42 1499.98 L499039 GREGORY JD 42 997.46 )97.46 GRIFFITMS GE 31 0.00 0000 HALLIN )M 12 950.16 R50.16 HANSEN 'aC 42 305.53 103.53 HAN3ING CJ 31 268.72 268.7Z HENNING ,)P 99 0000 0090 HIGUS :'R 40 4110634 400094 JACOBS rJ 33 I003.95 1003*35 JOHNS RJ )0 0000 D.00 JJHNSON 9P 31 1152.32 1152.32 K1LHO Mill 31 1529.66 I529951 KIRNYCCUK M SL 1IS2.32 I152.32 KLAERG AS 12 225.T5 225.25 KNUTSON CA 15 714.89 113.89 KRIMWa OL 13 0000 0000 KULHN IN li 1386053 Iv `2 LATTIN JC lS SSU.17 85.0¢r NAHUSTH JA 3S 1270.50 I270.5t, MANUEL CM 10 290000 ?80.00 4CGIYAM1 LR 3U 1051.52 1051.52 M')ROYC21N5 J it 1325.17 1325.17 MROSS FT ,I 773.49 773.49 NAA'+ I 2 123037 629.37 J42 0 ,3 9000 DODO JOAN LE 13 548.)6 S4N.96 PALMLH ad 11 1000 0000 PARSON . it 1152852 11157652 Pi TF-R;JN AL 12 402.19 402.•8 PFTEAS3N JY 33 0000 9600 PROVO iJ 12 DODO 7090 9 IAST VA 01 1317.40 l)1).40 C Z C •� N r� v � R7 m m loll i CITY OF Un ONO P A Y R EN>L•NO NAME )IV GROSS SROSS EKP/A--LDd ROYCRAFT GE ?3 0000 7.00 SASS JJ 02 895.55 191055 SELLN£R CL 73 0000 0000 SELSTAO ER 33 0800 DODO SIEVERS RC 30 135.00 L3i.00 I SKREEN IS 412 8950511 895454 SLIGO SR 33 0000 0.00 SMITH JR 32 1042.15 1042*15 STEFF"HAG RE )3 1001.5T 1001*57 STEVENS :ir 35 0000 C 10 THIES 9 90 135000 135000 TONCZYK MV 51 1152.32 1152932 VOYTCK: SM 31 DODO 0000 COJNT GRAND 41s353J0 113 400450 T D TAL 00064 TOTAL t3TAL FICA TAX GROSS = Z2r7T4.02=MPLOYLRS FICA A = GROUP MEALF14 8 = PHYS1CiANIS HERLTH PLAY C = BLUE CRDSS/8LU7 SHIELD 0 = MEDICAL CEVTER PLAN E = PAuaE'FIAL F = COURO• HEALTH CA?E G = MINNESOTA -44 M = TRANS—AMERICA OCC. 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NAME OR NUMBER NAME (please print) ADDRESS PRESENT FOR (from agenda) 7,7 00-le z4z L4 ot "114 0. 1. 2. 3. 4. S. 6. 7. 8. 9. !0. EMC(A 19t sion iiem ciksmsseA cx� mee4 I vkg Cae now t led i n Cen+(a.1 Files che.c�. u�id�h Ci+Y Clerk A, -Ifl IOCOA%tOJX aF -prose d oc,u mQ nks . Nok Pu llyr\\ arma i6o n G� I (Aeeb J A N 27 1986 CM OF OQ MINUTES OF THE MEETING OF THE SCHOOL BOARD OF ORONO INDEPENDENT SCHOOL DISTRICT NO. 278 HELD ON DECEMBER 9, 1985 The regular meeting of the School Board of Orono Independent School District No. 278 was held on Monday, D, -- ..ber 9, 1985. Present: Dave McKown William Levering James Seiter Kitt; Crosby Lucie Taylor William Fenholt James Franklin Absent: Don Anderson UPON MOTION by Kitty Crosby, seconded by Bill Levering, the minutes of the November 11, 1985 regular meeting were approved as presented. ,lim Franklin provided the Board with inf,,rmation from AMSD regarding trends r, salaries for teachers, collective bargaining, possible recommendations dealing with state budget reductions which may affect school districts in the 1906-81 school year, and a report f-im the postsecondary enrollment task force. Mr. Franklin asked the Board to review this information and relay comr,ents/concerns to him. Board members expressed an interest in the development of a task force by AMSO to study regional bargaining. Jim Seiter informed the Board that Greg Bergman, developer of the Health Center for Long Lake, expressed interest in working out lease arrangements/rental time of facilities by the school district. Mr. Seiter stated that input from the school district regarding locker space, etc. will be a possibility and more discussion will take place in the spring prior to construction. Bill Levering requested that a table of contents be added to the Industriai Education Curriculum which would aid ir, the discussion process at the next meeting. Kitty Crosby stated that having the Middle School Band Ceucert in the high school auditorium was an excellent idea, the sound was %ood and the students were excited to ►erform there. Bill Levering informed the Board that after 20 sessions of teacher negotiations, they will seek mediation. Most of the language issues have been resolved, the primary issue n,w being salary. UPON MOTION by Kitty Crosby, seconded by Lucie Taylor, the consent agenda was approved as follows: 1. Approved th,, request of Jan Marie Winn which will allow her childrer attend the Hopkins School District for the balance of this school year. 2. Approved the request of Margaret Mar for a leave of absence for the rest of the school year. 3. Approved the request for Mark McClay to attend .he Orono Middle School. Ir response to the Board's request (September 23, 1985 meeting) for an evalfiation of the CAPS program, Ron Gilbert `ad provided the Board with questionnaires/responses from faculty, students and parent, in the Preliminary Agenda material. Mr. Gilbert informed the Board that the student/faculty advisory committees are in the process of responding to the survey and that this will be an ongoing pro- cess but at the same time progress is being made. Appreciation was expressed to Mr. Gilbert for nducting this survey in such an objective manner with results showing that the application of this program, while beneficial, is not uniformly administered. Mr. Gilbert will report back to the Board the results of a faculty study now in process which will reveal to the teachers how they are using the CAPS p►jgram in relation to their assigning of CAPS points and how that relates to the total faculty. UPON MOTION by Kitty Crosby, seconded by Lucie Taylor, a two year commitment, in the amount of 58,000.00, was set as the district payment for assistance to Maple Plain in construction of recreational facilities to replace those at Woods Academy. The payment recognizes the contribution of the community in the devel- opment of the Maple Plain Elementary grounds over an 18-year period. The intent of the School Board in assisting in the development of these recreational faci- lities is that these facilities are to be available for use by all students in the Orono District. UPON MOTION by Kitty Crosby, seconded by Jim Franklin, approval was granted for future funding for the Orono Ski Team assuring the payment of a certified coach's salary which will enable the team to operate next year. It should be noted that this position is now (1985-86 school year) a supervisory position Class II salary, but if a certified coach can be hired in 1986-81, who is also competent in ski instruction, the salary would be Class III, thus a higher salary for the combination of the two positions. UPON MOTION by Kitty Cosby, seconded by Jim Franklin, the call for bids on the partial replacement of window and fixed glass areas for the three buildings and the hiring of the firm of Matson, Wegleitner b Abendroth for the project was approved. Don Egnell and Don Leininger, Froehling, Anderson, Plowman d Egnell, Ltd., pre- sented the 1984-85 Audit Report. Mr. Egnell briefly summarized the audit report for Board members stating that the audit supported a clean, unqualified opinion in accordance with generally accepted accounting principles. Appreciation was expressed to the Orono staff, by Mr. Egnell, for their assistance and cooperation. UPON MOTION by Jim Franklin, seconded by Bill Levering, the Board accepted the audit as presented. An update/progress report on the elementary ungraded section was presented to the Board by teachers/parents. Dar Whitman presented the historical background of the program, Sarah Lutz provided information on the program today and Martha Ann Olson and Judy Wood provided parental perspective. Discufc-ion/comments were made regarding class size, enrollment patterns, and integration;activity participation between ungraded and graded students. Appreciation was expressed by the Board for a very tho--ough and explanatory update. UPON MOTION by Kitty Crosby, seconded by Bill Levering, the following Community Education classes for winter, 1986 were approved: Approved by the Orono Board of Education at the December 9, 1985 meeting. Preventing Caretaking Burnout Ge rma n Japanese Are You Ready To Build A New Home Home Extension (Hennepin) Energy Classes Educational Funding Seminar UPON MOT101i :.y Kitty Crosby, seconded by Jim Franklin, the job description for Early Childh ud/Family Education Coordinator was approved as follows: Approved by the Orono Board of Education at the December 9, 1985 meeting INDEPENDENT SCHOOL DISTRICT 278 JOB DESCRIPTION FOR: ACCOUNTABLE TO: PRIMARY FUNCTIONS: COMMUNITY EDUCATION Early Childhood Family Education Coordinator Community Education Director in cooperation with Early Childhood Family Education Advisory Council and the Community Education Advisory Council A. To be responsible for asse-�,ing and identifying Early Child- hood and Family Education needs within the community. B. To be responsible for planning and orgainizing a program designed for: (lj engaging the interest and talents of parents in re- cognizing and meeting the emotional, intellectual, and physical needs of children, (2) promoting healthy self -concepts among family members, (3) sharing alternative child -rearing approaches with parents and offering them a chance to share skills, tech- niques, and ideas with each other, and (4) providing creative learning experiences for both parents and children. C. To be responsible for implementing and evaluating the Early Childhood Family Education component of the District 278 .Community Education Program and other appropriate programs for young children and their parents. D. Work with the staff of Schumann Elementary School to prepare a sequential developmental plan that will provide learning from preschool through elementary school. MAJOR AREAS OF RESPONSIBILITY: The Early Childhood Family Education Coordinator, in cooperation with the Community Education Director, Early Childhood Family riucation Advisory Council, and the Community Education Ad- visory Council, shall be responsible for developing Early Childhood Family Education programs within the seven program characteristics outlined in the 1984 legislation... I. Programs to educate parents about the physical, mental and emotional development of children. 2. Programs to enhance the skills of parents ir, providing for their children's learning and development. 3. Learning experience for children and parent:. 4. Activities designed to evaluate children's physical, mental, emotional or behavioral problems that may cause learning problems. 5. Education materials that may be borrowed for home use. 6. Information on community resources and referrals as needed. 7. Other programs and activities. OTHER DUTIES: 1. Establish community awareness and acceptance of Early Childhood Family Education. 2. Conduct appropriate need., assessments and carry out the Early Childhood Family Education Annual Plan. 3. Plan, organize, implement and evaluate Early Childhood Family Education programs. 4. Administer appropriate financial records and program reports. 5. Hires staff, provides training (paid and volunteer) and supervises staff in cooperation with Community Education Director. 6. Purchase appropriate equipment and supplies. 7. Act as the liaison between the school and other community agencies, orgainzations and area resources. .4. Mork in cooperation with Early Childhood Family Education Task Force and Commnity Education Advisory Council in developing Early Childhood Family Education programs. 9. Keep up-to-date with state requirements and with developments in the area of Early Childhood Family Education. 10. Evaluate achievement and decide changes to improve program offerings. 11. PPrfurm other duties as assigned by the Community Education Director INDEPENDENT SCHOOL DISTRICT 278 COMMUNITY EDUCATION POSITION TITLE: Early Childhood and Family Education Coordinator RESPONSIBLE TO: Community Education Girect;r QUALIFICATIONS: A. Bachelors degree in Child Development, Education or related field, plus a minimum of two years a>-erience. B. Licensure in Early Childhood and/or Parent Education required or willing to take approp- riate course work to become eligible to become licensed as both an Early Childhood Ed- ucator and Pareric Educator or as an Early Childhood Family Educator (new license) and to meet other requirements of the Minnesota State Department of Education. C. Other Qualifications: 1. Should possess a working knowledge of the human, technical and conceptual skills necessary to work in the field of Early Childhood Family Education. 2. Should possess a working know'tcrd9L of the components of Early Childhood Family Education Programs. 3. Should possess knowledge in the following areas: (1) adult learning styles, (2) family systems and structure and function, (3) parent education curriculum, (4) group process and technique, (5) child development and child psychology, (6) parent child relations, (7) infant and toddler development, (8) learning environments and modalities, 19) child health, nutrition and safety, (10) commun- ication skills. D. Should also possess the skill necessary for: needs assessment, identifying resources, budgeting, coordinating, programming, community involvement training, organizing, reading, and managing interpersonal relationships. POSITION SPECIFICS: 1. Position to begin immediately. 2. Present contract would read: 15 hours per week at $11.00 per hour, until June 30, 1986. 3. Starting J61y 1, 1986, Coordinator will be working with approximately $23,000.00 budget. 4. Hopefully the position will go to 3/4 time. 5. Coordinator will be expected to do actual teaching 6. Coordina' will work mostly from home. 1. Cormninity -ducation will provide clerical duties. 8. Office space will be worked out at a later date. 9. Apply to: Orono Community Education Toni Bergland, Directc.r 795 Old Crystal Bay Road Long Lake, MN. 55356 612-473-4879 and facilitating of programs. UPON MOTION by Kitty Crosby, seconded by Jim Franklin, the bills as covered by vouchers 050195 through 050281 and 049491 through 049686 were approved as pre- sented. UPON MOTION by Jim Franklin, seconded by Lucie Taylor, the Activity Fund Report for the first quarter of the 1985-86 school year was approved as presented. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, Treasurer's Reports for July, August and September, 1985 were approved as presented. UPON MOTION by Bill Levering, seconded by Kitty Crosby, the meeting was adjourned. i Ket r ne P. frosby, Clerk Approved: Dave McKown, Chairman Minnesota Association of Cable Television Administrators 3800 1 DS Tower 80 South Eighth Street Minneapolis, M N 55402 (612)343-1102 NOTICE OF ANNUAL MEETING i jAN'L 4 19f I CITY PLEASE TAKE NOTICE at in accurdar►ct: with Article III, Section 7, of the By -Laws of the Minnesota Association of Cable Television Administrators that the Annual Meeting of the Membership wi:..l be held on Saturday, February 1, 1986, at 12:00 p.m., or as soon thereafter as may reasonably be held, at the Sheraton Midway Hotel, 400 North Hamline, St. Paul, Minnesota. The Annual Me�?ting is called for the purpose of electing directors for the ensuiig year and such other business as may properly come before the Membership. FURTHER, please be advised that in accordance with Article XII, Section 1, of the By -Laws the Bcard of Directors is proposing an amendment to the By -Laws to change the fiscal year of the corporation from October 1 until the following September 30, to the calendar year. FURTHER, if you have any questions, please contact Chair Robert Newby. BOARD OF t'IRt( TUN, It (. \My, l W& — ♦4mik M mhwt(on ( sm"I I ( able ( amwasr..n S ♦wlrnaw, t "A rh — NW A SftbWttN ( able ( 4MftM 4.W Jew H -0as. Aanwn (.let %twKwe"M ( able ! ommaNaaH.n POW f Mad", Tn — CMy of %, rfhfW4 DoneM %4 if me, 1hftV1W — QMW ( ila% 1 able 4 tam Wome Lake Minnetonka Cable Communications Commisrs s- 443 OAK STREET • EXCELSIOR, MINNESOTA 55331 • (612) 474 S539 January 14, 1936 Dear City Manager; Please find enclosed the minutes for the December meeting of the LMCCC Executive Committee. Also enclosed is a breakdown by city of the number of homes passed, number of subscribers, and service description. This informa- tion has been provided by Dow -Sat and we will continue to forward it to you on a r,.gular basis so you can evaluate how cable is doing it your area. Per our meeting in December, I am interested in producing a regular program on local government activities using a magazine -type format. We nuw have some i;;tern support to help with the actual production of th;s type of show. If you are interested in contributing to this program, we would need you to provide us with a script containing highlights of your City Council meetings and other information you want conveyed to the public. We do not Dave a "talent" to host this show at this point in time. If you or anyone on your staff would Le v;illing to test this show on a rotating oasis, please contact re. There are two issues affecting the Lake Community that would Take in- terest.ing panel discussion programs. These are the issues of Lake Access and the Corridor Study affecting Highway 7. Goth of these issues would be of interest to Lake 6'innetonka residents and Cable Access could provide a new forum for discussion of these issues. Please think about whom we rr:irht invite to appear on these programs (including yourself or your mayor}. I will give you a call before the end of January to further discuss these ideas. If you have any questions or would like more information, please call me. Si cerely, tnstn ;<:, inistratar '(',;r' Encl. IAw 1 6 in MINUTES OF LAKL 11INHETONI'A CA11L COMIIUi l'1:ATIO11S COMMISSION EXELUi'IVL COMMIT1LL MEETING December 17, 1985 7:00 p.rn. Excelsior City Hall I. CALL TO ORDER The meeting vas called to order at 7:10 p.m. by ,.hair Jim Olds. Directors Present Others Present Chair Jim Olds Adiminis etor (lolly Hansen Vice Chair Dennis Haggerty Legal Counsel Mark Ayotte Treasurer Frank deMonchaux Dow -Sat Mary Smith Bob GatIne R.:bin Hoseth I I . APPROVAL OF 11111W LS The minute;s of the 11/19/35 meeting were aimi,�nded as follows: "The attor- neys concurred with Dow -Says right to the rate increase as allowed by Federal Law and the Franchise Agreement. Motion 12.17.85.1 To amrnerid the minutes of the 11/19/35 meeting. otG te. unani o r III. REPORTS A. Officers Treasurer deflonchaus reported he and Administrator Hansen began work on ,iefining a format for a monthly report from Uow-Sat. Four areas would be included: key business indicators compared to plan, service quality, marketing programs, and problems/recommendations from Dow -Sat to LMCCC. These areas were discussed as they related to Dow-Sat's ability to generate information based on their computer system. Mary Smith reported that penetrat' - averaged :U.' based on 10,033 horses passed with 3,556 subscrib rs.Ehe a. provided a breakdown of subscriber services. Some information via. not current as Uow-Sat was changing to a new computer system and dill data lad not been processed. Treasurer detionchaux reported that an advance cf $10,000 from the Franchise Fee had LMen received by the L11CCC and thanked Mary Smith and Uow-Sat for th it cooperation. Motion 12.1/.8�. To ratify the action taken by the Executive Committee iTW 1))cn-44"I t in requestinrr the advance and arranging repayment. Motion by Gayne, seconded by Haggerty. Vote: Unanimous. Mary ;pith said the Franchise Fee of `.1,348.69 reported by Uow-Sat in the Novemtler LMCCC meeting was i►,iccurate as it included the entire Lake MinnetonkA area. The corrected figure for the LIICCC is S44,941.4''4. B. Administrator eegarifing local Access prrvnotion, Hansen said she held a meeting with I.MCCC City tlanayers in Derember to discuss Government Access and programming. one mini lipid video worksnor had been offered to LIX(C members in Uece+nber and one I,: planned for JAriary. T...n additional worksheifls will be offered to cop"unity frganizations in J:Inuary. Manse, presented a t-lent rvlelse fora and ,t-(ess user ►`olicie,� for cussion. i'irr4«-n and Coun-1 Ayotte will review there rN1icio% in t►ve nerr future. Hansen suggested that LMCCC meetings be moved tr the Fourth Wednesday of the month to avoid conflict with some member City Council meetings. The Executive Committee agreed that future LMCCC meetings be held on the Fourt�- .,�dnesday of the month. ' requested authorization to have hone installem and purchase an • machine. Mote..•.— /.85.3 To authorize Administrator to purchase a phone and answer- ing mac.:..:. Motion by det-ionchaux, seconded by Gagne. Vote: Unanimous C. Legal Counsel Couns— eTAyotte announced that MACTA (MN Association of Cable Television Administrator,>1 ;ill hold its annual conference at the Sheraton Midway Jan. 31st and Feb. ,st. Regardirg the rate increase, Counsel Ayotte said State law requires that the Franchise contain a current list of charges. Fie recorrnended that Exhibit A of the LMCCC Franchise be deleted and substituted by the following: "The current subscriber charges of Grantee are available for public inspec- tion in the office of the LMCCC during regular business hours." Fer the Joint Powers Agreement, to ammend the Franchise requires a vote of 2/3 of the auth- orized votes represented by not less than ten members. Also, a public hear- ing must be held with notice being published ten days in advance in the cities' official newspapers. After the adoption, notice o; the adoption must be pub- lished with fifteen days in the official newspapers. Motion 12.17.85.4 That the LMCCC table for future study the recommendation of counsel to ammend Exhibit A of the Franchise. A0 that a task force study will consider this recommendation in light of any other changes that might be appropriate over the next twelve months. Motion by deMonchaux, seconded by Hoseth. Vote: Unanimous. Counsel Ayotte slated that the LMCCC would not be in compliance with State law by not ammending the Franchise at this time. This would cause a problem if issues of transfer of ownership or Franchise ronewal arose. U. Dow -Sat Much r oT Dow-Sat's report was covered during the Treasurer's report. Mary Smith added that some access users producing programming at the Westonka studio were residents of LMCCC cities, and described program activity. IV. FRANCHISE AMMENDMLNT This ite.i was covered in Legal Counsel's report. V. ADMINISTRATOR'S HOURS Chair Olds said the 1966 budget adopted in July 1985 provided $11,000 for the Administrator tased on 20 hours per weer. After the Administrator was hired, it became apparent that the amount of time allocated was inadequate. Motion 12.17.85.5 That the Chair be authorized to proceed to work out a^ appropriate arrangement with the Administrator, approximating 3/4 time or 32 hours per week within the bottom line constraints of the 1936 budget. And that this bt reviewed at the end vf the 1st and 2nd Quarters of 1986. Motioc by deMonchaux, seconded by Gagne. Vote: Unanimous. VI. FKAfICHISE FEE ADVANCF This item was iW, i in the Treasurer's report. VII. UNFINISHED BUSINESS A. open Mouse The first Open House wiil be held at the Exce. jr Studio on January 8th for LMCCC members and guests. Dennis Haggerty volunteered to assist the Administrator with the Open House. Additional Open Houses will be held for the general public. B. Committees Long -Range Planning Committee, consisting of the Executive Committee. will be the first committee to become active and will be incorporated into regular Executive Committee meetings. C. Nora -Profit Access Corporation Tfie inistrator r-ecom—m-e-nUeU that the LMCCC look into establishing a non-profit corporation to stimulate local access programming and revenue. The Executive Committee advised that she continue to research this and develop access support through residents and community organizations. VII1. NEW BUSINESS w Dow-7at will make the Franchise Fee payment on December 26, 1985. IX. ADJOURN �TFe meeting was adjourned at 10:00 p.m. Motion 12.17.85.6 Motion to adjourn by Noseth, seconded by Gagne. Vote: Unanimous. f c11AcrPTOrOC_arr TNWTNr. ri ItC rnNNrrTTnpC- NCu I Mo rT MAIC DCf T1±M•C('TTIWS Ttlt�t P1MMl�PTTnNt I ret TIiCMIMIri'TiTMIC! 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