HomeMy WebLinkAboutResolution 7632 Shoreline Fire JPACITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 7632
A RESOLUTION APPROVING JOINT POWERS AGREEMENT
TO ESTABLISH SHORELINE FIRE DEPARTMENT AND APPROVING
LEASES FOR 340 WILLOW DRIVE AND 3770 SHORELINE DRIVE
WHEREAS, the City of Orono has entered an Agreement and Contract for Fire Protection,
dated October 15, 2002 with the City of Long Lake and City of Medina, as amended by an
Addendum to Contract for Fire Protection between Orono and Long Lake, dated December 12,
2011 and as amended by First Amendment to Agreement and Contract for Fire Protection among
the Members, dated April 14, 2025 ("collectively, the "Existing Fire Services Agreement"); and
WHEREAS, the City of Orono is a party to certain litigation related to the Existing Fire
Services Agreement, in a case entitled City Long Lake v. City of Orono, Hennepin County District
Court File No. 27-CV-23-9758 (the "Lawsuit"); and
WHEREAS, the City of Orono and City of Long Lake are parties to a Contract for Joint
Ownership, dated August 8, 2001, relating to the joint ownership, operation and maintenance of
the real property located at 340 Willow Drive North in Orono, which is improved with a fire station
known as "Fire Station No. I"; and
WHEREAS, the City of Orono is the fee owner of certain real property located at 3770
Shoreline Drive North in Orono, which is improved with afire station known as "Fire Station No.
2"; and
WHEREAS, the term of the Existing Fire Services Agreement is scheduled to expire on
December 31, 2025; and
WHEREAS, the City of Long Lake and 04 of Orono have negotiated an agreement
entitled Shoreline Fire Department Joint Powers Agreement (the "Joint Powers Agreement"),
which establishes a joint powers entity, to be known as the Shoreline Fire Department (the
"Department"), which will provide fire protection services to each of the cities according to the
terms of the Joint Powers Agreement; and
WHEREAS, the City of Orono and City of Long Lake propose to lease the property at 340
Willow Drive North to the Department, as contemplated by the Joint Powers Agreement and
according to the terms of a negotiated lease agreement (the "340 Willow Lease"); and
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RESOLUTION OF THE CITY COUNCIL
No. 7632
WHEREAS, the City of Orono proposes to lease the property at 3770 Shoreline Drive to
the Department, as contemplated by the Joint Powers Agreement and according to the terms of a
negotiated lease agreement (the "3770 Shoreline Lease"); and
WHEREAS, the City of Orono has negotiated the Joint Powers Agreement and the
proposed lease agreements in contemplation of and predicated upon a complete and final
settlement of all claims and disputes that have been or could be raised in the Lawsuit.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono as
follows:
1. The Joint Powers Agreement is approved in the form presented to the City Council.
The mayor and city attorney are authorized to make non -substantive modifications to
the Joint Powers Agreement prior to execution, subject to approval of the authorized
representatives of the City of Long Lake,
2. The 340 Willow Lease is approved in the form presented to the City Council. The
mayor and city attorney are authorized to make non -substantive modifications to the
340 Willow Lease prior to execution, subject to approval of the authorized
representatives of the City of Long Lake
3. The 3770 Shoreline Lease is approved in the form presented to the City Council. The
mayor and city attorney are authorized to make non -substantive modifications to the
3770 Shoreline Lease prior to execution, subject to approval of the authorized
representatives of the City of Long Lake
4. The mayor and city clerk are authorized and directed to execute the Joint Powers
Agreement, 340 Willow Lease, and 3770 Shoreline Lease promptly after the effective
date of this resolution.
5. The mayor, city staff, city attorney, and the City's defense counsel in the Lawsuit are
authorized and directed to take all necessary steps to obtain the Court's approval of a
stipulation of dismissal of the Lawsuit that is conditioned solely upon the approval of
the Joint Powers Agreement, 340 Willow Lease and 3770 Shoreline Lease by the City
Councils of the City of Long Lake and the City of Orono, with each party to bear its
own costs and attorneys' fees.
6. The foregoing resolutions are effective upon the date that all of the following conditions
have been met:
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CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 'I OJL
a. The City Council of the City of Long Lake must approve the Joint Powers
Agreement and 340 Willow Lease, including non -substantive modifications, if
any, made as contemplated by this resolution.
b. The City Council of the City of Long Lake must formally acknowledge that it
finds the terms of the 3770 Shoreline Lease (to which the City of Long Lake is
not a party) to be acceptable and in compliance with the Joint Powers
Agreement.
c. The Court in the Lawsuit must have approved the dismissal of the Lawsuit in
the manner contemplated by paragraph 5 of this resolution.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 27,
2025.
ATTEST:
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CITY OF ORONO
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Clerk Bob Ttutheim, Mayor
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City Council
Resolution No. 2025-37(Option A)
A RESOLUTION APPROVING THE SHORELINE FIRE DEPARTMENT JOINT POWERS AGREEMENT,
APPROVING LEASE TERMS FOR 340 WILLOW DRIVE AND 3770 SHORELINE DRIVE PROPERTIES AND
AUTHORIZING EXECUTION OF 340 WILLOW DRIVE LEASE,AND AUTHORIZING THE EXECUTION OF A
STIPULATION FOR DISMISSAL OF OPEN LITIGATION RELATED TO THE FIRE SERVICES CONTRACT
WHEREAS,the City of Long Lake, along with the cities of Orono and Medina, are parties to that
certain Contract for Fire Protection dated October 15, 2002, as amended by an Addendum to Contract
for Fire Protection between Long Lake and Orono, dated December 12, 2011, and further amended by
the First Amendment to Agreement and Contract for Fire Protection between all three cities, dated April
14, 2025 (such agreements collectively the "Existing Fire Service Agreement"); and
WHEREAS,the City of Long Lake and the City of Orono are parties to certain open litigation
related to the Existing Fire Services Agreement, filed with the Hennepin County District Court as Court
File No. 27-CV-23-9758; and
WHEREAS,the cities of Long Lake and Orono jointly own the fire station property located at 340
Willow Drive North ("Station 1")and the City of Orono owns the fire station property located at 3770
Shoreline Drive North ("Station 2"), and both properties are currently used to deliver fire service to the
cities pursuant to the Existing Fire Service Agreement; and
WHEREAS, absent an extension thereof, the Existing Fire Service Agreement is scheduled to
expire on December 31, 2025; and
WHEREAS,the cities of Long Lake and Orono have negotiated terms to establish the Shoreline
Fire Department to provide fire service to both cities pursuant to the terms of the Shoreline Fire
Department Joint Powers Agreement upon the expiration of the Existing Fire Services Agreement, and
lease the Station 1 and Station 2 properties to the Shoreline Fire Department pursuant to the negotiated
terms of those leases and the Joint Powers Agreement; and
WHEREAS, upon the agreement of the City of Long Lake and the City of Orono to all terms of the
Shoreline Fire Department Joint Powers Agreement,the Station 1 lease, and the Station 2 lease, and
mutual execution of the same, the City of Long Lake is willing to authorize the execution of a stipulation
for dismissal of Court File No. 27-CV-23-9758.
NOW THEREFORE, BE IT RESOLVED,that the City Council of the City of Long Lake hereby
authorizes the following actions:
1. The Shoreline Fire Department Joint Powers Agreement is approved in the form presented
to the City Council, subject to non-substantive modifications made by staff and the City
Attorney prior to execution, and subject to the approval of the authorized representatives
of the City of Orono. Subject to the terms of this resolution, the Mayor and City staff are
authorized execute the Agreement on behalf of the City of Long Lake.
2. The Station 1 lease is approved in the form presented to the City Council, subject to non-
substantive modifications made by staff and the City Attorney prior to execution, and
subject to the approval of the authorized representatives of the City of Orono. Subject to
the terms of this resolution, the Mayor and City staff are authorized execute the Agreement
on behalf of the City of Long Lake.
3. The Station 2 lease is approved in the form presented to the City Council, subject to non-
substantive modifications made by staff and the City Attorney prior to execution, and
subject to the approval of the authorized representatives of the City of Orono.
4. Upon the agreement of the City of Long Lake and the City of Orono to all terms of the
Shoreline Fire Department Joint Powers Agreement,the Station 1 lease, and the Station 2
lease, and mutual execution of the same,the City of Long Lake authorizes the execution of a
stipulation for dismissal of Court File No. 27-CV-23-9758 by special counsel, and directs
special counsel to thereafter seek approval of the same by the Court.
Adopted by the City Council of the City of Long Lake this 301h day of October, 2025.
BY:
Charlie Miner, Mayor
ATTEST:
".� m- _
Jea ette Moeller, City Clerk
SHORELINE FIRE DEPARTMENT
JOINT POWERS AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF
ORONO, a Minnesota municipal corporation ("Orono") and the CITY OF LONG LAKE, a
Minnesota municipal corporation ("Long Lake"), collectively, the "Members" or each a
"Member".
RECITALS
WHEREAS, the Members hereto are authorized by law to provide fire protection
services to their residents; and
WHEREAS, Minnesota Statutes Section 471.59 authorizes governmental units by
agreement of their governing bodies jointly and/or cooperatively to exercise any power common
to the contracting Members and to provide for a joint board representing the Members to the
agreement; and
WHEREAS, the Members, together with the City of Medina, have previously entered
into an Agreement and Contract for Fire Protection, dated October 15, 2002 (the "2002
Agreement"), as amended by an Addendum to Contract for Fire Protection between Orono and
Long Lake, dated December 12, 2011 (the "Addendum") and a First Amendment to Agreement
and Contract for Fire Protection among the Members, dated April 14, 2025 ("the First
Amendment") (the 2002 Agreement, Addendum and First Amendment being collectively
referred to in this Agreement as the "Existing Fire Services Agreement"); and
WHEREAS, the Members entered into a Contract for Joint Ownership, dated August 8,
2001 (the "Joint Ownership Contract"), relating to the joint ownership, operation and
maintenance of the real property at 340 Willow Drive in Orono, which is improved with a fire
station designated by that agreement as Long Lake Fire Station #1 and designated by this
Agreement as provided in Section 14.10 below; and
WHEREAS, the Members entered into an Agreement executed in Apri12002 regarding
the joint development of Fire Station #1 (the "2002 Development Agreement"), which has been
fully performed;
WHEREAS, the Long Lake Fire Department currently has 1 full-time employees and 36
paid -on call employees; and
WHEREAS, the Orono Fire Department currently has 12 part-time employees; and
WHEREAS, the adoption of this Agreement has been authorized by the governing body
of each party; and
WHEREAS, the Members hereto desire to enter into a new joint powers agreement for
the purpose of creating and implementing a joint powers entity to provide fire protection and
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emergency medical services to the Members and to provide for an orderly transition of
operational responsibilities of the Long Lake Fire Department and the Orono Fire Department to
the joint powers entity created by this Agreement.
NOW, THEREFORE, the Members, in consideration of the following provisions and
covenants, do hereby agree as follows:
SECTION 1 GENERAL
1.1 Effective Date. This Agreement is effective when it has been approved by resolutions of
the governing bodies of all Members, notwithstanding the date of execution of this Agreement.
The approving resolutions must include the appointment of the Member's Directors as provided
in Section 2.2 of this Agreement. Copies of the approving resolution for each Member will be
attached to and become a part of this Agreement.
1.2 Operative Date. The Members acknowledge that time is needed to effectively transition
the operations of the Long Lake Fire Department and the Orono Fire Department to the
Department (as defined in Section 2.1 below). By majority vote, the Board as established in
Section 2.2 of this Agreement shall determine the date (the "Operative Date") that the
Department established by this Agreement has secured the necessary personnel, equipment,
insurance and other requirements to commence operations as an independent fire department,
with a goal of January 1, 2026 as the Operative Date,
1.3 Transitional provisions. Sections 2 through 12 below govern the establishment and
ongoing governance and operation of the Department established by this Agreement. Section 15
addresses those matters related to the transition period between the Effective Date and the
Operative Date. With the exception of Section 15.6 "Fire District Formation", the provisions of
Section 15, cease to be effective on and after the Operative Date.
SECTION 2 ORGANIZATION
2.1 Establishment. There is hereby established by the execution of this Agreement the
"Shoreline Fire Department" (hereinafter referred to as the "Department") to be managed and
operated pursuant to the terms of this Agreement.
2.2 Governance. The governing body of the Department shall be the "Shoreline Fire
Department Board" (hereinafter referred to as the "Board"). The Board shall consist of the
following members, each of whom is a "Director".
a. Voting Directors: The Board shall initially have four votuig directors: two
members appointed by Long Lake's governing body and two members
appointed by Orono's governing body. No employee of the Department or
any police department serving the Members may serve on the Board as a
Voting Director. Each Member shall appoint at least one, but not more than
two, Voting Director(s) who is/are a seated city council member. If Members
are added to the Department, the Board membership will be reconstituted as
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provided in Section 11 of this Agreement. In the event of a tie vote, the
Members shall work together in good faith to break the tie using the dispute
resolution process set forth in Sections 10.1 and/or 10.2 to address disputes
involving the subject matters specified therein.
b. Contract City Non -voting Directors: The governing body of each Contract
City (as defined in Section 13.1 below) may appoint one Contract Director to
the Board and one Alternate Contract Director. The Contract Director is a
non -voting director. Alternate Contractor Directors may not participate in
Board meetings except in the absence of the Contract Director whom they
serve as an alternate.
c. Staff Ex-Officio (non -voting) Directors: The governing body of each
Member shall appoint its chief administrative officer and another non -elected
official or employee serving the Member to serve as non -voting Ex-Officio
Directors on the Board.
d. Alternate Directors: The governing body of each Member shall appoint one
Alternate Member for each of the Member's Voting Director(s) and Ex-
Offrcio Member. A Voting Alternate Member must be an elected official
from the appointing Member's governing body and shall have the authority
to vote in the absence of the Voting Director. An Ex-Officio Alternate
Member must be a non -elected official or employee serving the Member.
Alternate Directors may not participate in Board meetings except in the
absence of the Voting Director or Ex-Officio Director for whom they serve
as an alternate.
e. Board Procedures: The Board shall annually elect from among the Voting
Directors a Chair and Vice -Chair. The Chair shall act as the presiding officer
at Board meetings and the Vice -Chair shall act as the presiding officer at any
meetings not attended by the Chair. The Chair and the Vice -Chair may not be
Directors appointed by the same governing body. The position of Chair may
not be held by a Voting Director for the same Member for more than two (2)
consecutive years. The Board shall adopt bylaws establishing procedures and
operations of the Board.
f. Terms. Each Voting Director, Contract Director and Alternate Director
(whether aVoting-, Ex-Officio- or Contract Alternate Director) shall be
appointed for a one-year term, but may be removed at any time by majority
vote of the governing body that made the appointment. Ex-Officio Directors
are appointed for indefinite terms that terminate when they no longer hold
the designated position with the Member.
2.3 Compensation. Directors shall serve without compensation from the Department, but
nothing herein shall be construed to prevent a Member from compensating its directors for
service on the Board to the extent such compensation is otherwise authorized by law.
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2.4 Board Quorum. A majority of Directors shall constitute a quorum for the transaction of
business, provided that a majority of Voting Directors must be present. The Board shall act by
majority vote.
2.5 Meetings. The Board shall initially hold regular meetings at least once per quarter. The
Board may subsequently, by majority vote, agree to modify the frequency of regular meetings.
The first regular meeting of each year must be held in January and must include the election of
the Chair and such other officers as required by the Board's bylaws. The Board may also, from
time to time, hold special meetings and emergency meetings. All meetings of the Board are
governed by the Minnesota Open Meeting Law, Minnesota Statutes Chapter 13D.
2.6 Voting. Each Voting Director shall have an equal vote. Unless otherwise specified
herein, the Board may take action on any issue by majority vote of all Voting Members. Voting
by proxy is not allowed.
2.7 Operating Committee. The Staff Ex-Officio Directors shall comprise the Operating
Committee. The Operating Committee shall meet with the Fire Chief on a monthly basis and
report to the Board at each regular meeting.
a. The Operating Committee shall have authority to approve budgeted
expenditures during monthly meetings. Non -budgeted expenditures which
do not exceed ten thousand dollars ($10,000.00) may be approved by the
Operating Committee, however, all unbudgeted expenditures in excess of this
amount must be approved by the Board. A list of unpaid and paid claims
shall be provided to each member of the Operating Committee on a monthly
basis.
b. The Operating Committee shall review and provide support and guidance to
the Chief and any other employees of the Department by providing any
administrative assistance requested by the Department (e.g. HR, Finance,
Fleet, Facilities Maintenance) until such time as the Department employs
staff to handle such matters.
c. Employee concerns/complaints about the Chief shall be raised first to the
Operating Committee, which shall implement follow-up and investigation, as
appropriate. If applicable, the Operating Committee shall take appropriate
action, up to but excluding termination, to discipline the Chief or otherwise
address the complaint. The Chief shall maintain the right to appeal any
adverse employment action taken by the Operating Committee against the
Chief to the Board. The Operating Committee may also recommend the
termination of the Chief to the Board, but a final determination must be made
by a decision of a majority of the Board.
d. The Operating Committee shall facilitate the integration and coordination of
the Department with the other services within their municipalities.
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2.8 Department Office. The primary office of the Department shall be at 340 Willow Drive
North, in Orono (the mailing address of which is Long Lake, MN 55356), but may be changed
by the Board from time to time, after giving notice to the Members.
2.9 Fiscal Arment. Orono shall act as the initial fiscal agent for the Department, and Long
Lake shall act as the initial assistant fiscal agent for the Department. The fiscal agent and
assistant fiscal agent shall be required co-signers on all accounts and shall collaborate on all bank
account reconciliations. The Department shall maintain a dedicated records terminal and storage
at Long Lake Fire Station #1 and each Member shall have access at all times to the fiscal and
accounting records. The fiscal agent and assistant fiscal agent shall perform requisite services at
no cost to the Department. The Department shall indemnify and hold the fiscal agent and the
assistant fiscal agent harmless from any claims, causes of action, or liability arising out of
actions either takes in performing duties under this section except for claims, causes of action or
liability arising out of the gross negligence or intentional misconduct of the fiscal agent or the
assistant fiscal agent, respectively, in performing their duties under this paragraph. The
appointment of Members to the roles of fiscal agent and assistant fiscal agent shall be reviewed
by the Board annually and the Board may change the fiscal agent as it deems necessary.
2.10 Administrative support services. The Board may but shall not be required to contract
with one or more Members to provide required support services to the Department, until the
Department employs staff to fulfill the duties. Any contract or informal agreement for services
may not provide for compensation to the Member in excess of the Member's actual hourly costs,
including benefits. All support services shall be coordinated with the Fire Chief, with oversight
from the Operating Committee and the Board.
SECTION 3 GENERAL POWERS OF TIIE BOARD
3.1 Powers. The Board shall have and is hereby given all powers, duties and functions
enumerated in this Agreement and provided by law, and all such finther powers necessary to
carry out the intent and purpose of the Department with respect to acquisition of property and
operation of the Department heretofore set forth, including but not limited to the following:
employ and determine the terms of employment of fire protection,
administrative, and other personnel, accountants, consultants, engineers,
legal counsel, and other qualified personnel.
b. To cause reports, plans, studies, and recommendations to be prepared.
c. To purchase capital equipment and land, and to cause the construction of
buildings to implement the purposes of the Department.
d. To lease or purchase equipment (including capital equipment) and supplies
necessary for the proper operation, care, maintenance, and preservation of
Department facilities and equipment.
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e. To adopt Department bylaws, rules and regulations for the operation,
maintenance and use of Department fire protection services, equipment, and
facilities.
f. To enter into mutual aid agreements with other organizations with similar
purposes.
g. To dispose of capital equipment and land consistent with the terms of this
Agreement.
h. To sell or lease any of its equipment (including capital equipment) as may be
deemed expedient.
i. To approve a yearly operating budget for Department services.
j. To act as agent for receipt, custody, and disbursement of funds, gifts, or other
funds paid or given by the Members on behalf of or for the use of the
Department.
k. To cause an annual independent audit to be made of all its accounts, books,
vouchers and funds.
1. To establish a Firefighters' Relief Association for the benefit of members of
the Department and to make such contribution to the fund of the Firefighters'
Relief Association as the Board deems appropriate and as required by law.
m. To contract to provide fire protection and medical response services for non -
Member entities, consistent with Section 7 of this Agreement.
n. To purchase insurance to cover liability and worker's compensation for the
needs of the Department.
o. To develop, either directly or through appointed representatives of the Board,
an agreement to evolve the status of the Department into a Fire District.
3.2 Disbursements. Except as otherwise provided, unanticipated disbursements of the
Department must be approved by the Board and co -signed by two officials designated in the
Board's bylaws.
SECTION 4 SERVICES
4.1 Scone. Subject to the provisions of Section 4.3, the Department shall provide fire
protection and emergency medical services within the boundaries of the Members and Contract
Cities.
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4.2 Services. The Department shall provide to Members the following services, which shall
be subject to revision or supplementation by Board action:
a. Structural Firefighting
b. Grass/Forest Firefighting
c. General Firefighting to include Vehicles & Equipment, Carbon Monoxide Calls and
Other Non -Structural Firefighting
d. Rescue to include Vehicle & Equipment Extrication, General Search & Rescue and
surface water rescue.
e. Fire Prevention and Education
£ Emergency Medical Services at a minimum of Emergency Medical Responder
(EMR) level but with goal of achieving a Emergency Medical Technician (EMT)
level.
g. Hazardous Material Response at a First responder, Operation level.
h. Disaster Response at the local level by being prepared to fully integrate with other
disaster response agencies.
i. Maintenance of Fire response equipment
j. Fire code enforcement and inspection services
k. Training and integration with other emergency response functions.
4.3 Response Standard. The Department shall initially use the following as operational
benchmark standards until the new consolidated NFPA 1750 is approved and released, at which
time the Board shall review and update the Department's response standards in the Board's
discretion, using the NFPA 1750 as a guiding but not binding document:
a. A 80t�' percentile on scene response time of 10 minutes for all emergent calls with an
EMR or higher level capability for emergency medical incidents or the new Consolidated NFPA
1750 once approved and released; whichever is more stringent.
b. A 80th percentile on scene response time of 14 minutes for the first arriving engine
Am 4 qualified firefighters as an operational benchmark standard for a fire suppression incidents
or the new Consolidated NFPA 1750 once approved and released; whichever is more stringent.
c. As a minimum, the Department shall maintain atwo--firefighter duty crew model to
cover the service area during hours established by the Board in consultation with the Fire Chief.
The Fire Chief may add duty crew coverage for specific purposes. Permanent changes to the
two -firefighter duty crew coverage model must be approved by the Board before taking effect.
4.4 Changes in Services or Standards. Changes to the services provided, service levels or
standards must be approved by the Board. Any permanent decrease in services or standards must
be approved by the governing bodies of all Members. If a Member seeks to add service area
based upon its acquisition of new territory, that Member must obtain approval from the Board to
add the service area; the Board's failure to approve the additional service area does not restrict
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the Member's authority to acquire new territory, and the Member may contract with another fire
service provider to provide fire services for that territory.
4.5 Allocation of Resources. The Members recognize the possibility that occasions will
arise on which demand for the services outlined in this Agreement will exceed the resources
available for the provision of such services. In such circumstances, Department officials shall
use their best judgment to prioritize the delivery of services. The Members hereby agree that the
Department shall have complete and definitive discretion in prioritizing the delivery of services
pursuant to this Agreement. The Department must provide reasonably equitable service to all
Members and must meet all contract standards set forth in fire service contracts between the
Department and any Contract Cities.
SECTION 5 FIRE EQUIPMENT, LAND, BUILDINGS, AND FUNDS
5.1 Equipment and Personal Property.
a. The Department shall acquire (by gift, devise, purchase or lease) all
equipment and personal property necessary for the operation of the
Department on terms and conditions as approved by the Board. The
Department may not lease equipment or personal property from a Member
except as provided in Sections 11 and 14 of this Agreement.
b. The purchase of equipment by the Department must be done in accordance
with a capital improvement program approved as provided in Section 8.1 of
this Agreement.
c. The Department may sell its equipment and personal property to a third party
upon approval of the Board or to a Member upon unanimous approval of the
Board. The proceeds from any sale of Department equipment or personal
property must be deposited in a capital fund for the Department. The
Department may donate surplus equipment in accordance with Minnesota
Statutes, Section 471.3459.
d. The Department, with the approval of the Fire Chief, may allow a Member
occasional and temporary use of Department apparatus and equipment. Each
Member will be required to enter into an equipment use agreement with the
Department before being allowed to utilize any apparatus or equipment
owned or controlled by the Department. The equipment use agreement shall
require that a Member utilizing Department equipment shall indemnify the
Department against, and hold the Department harmless from, any claims,
damages, liabilities, losses, fees, and costs, including reasonable attorneys'
fees, which occur as a result of the Member's use.
5.2 Existing Land and Building. The existing parcels of land and buildings that are listed
on the attached Exhibit A ("Fire Station Properties") shall, as of the Operative Date, become the
initial fire stations for the Department. Ownership of the Fire Station Properties will remain with
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the Members) identified in Exhibit A as the owners) of each respective Fire Station Property.
Each Member with an ownership interest in a Fire Station Property agrees to lease its Fire
Station Property to the Department for One Dollar ($1.00) and upon other terms and conditions
as set forth in a lease instrument approved by the Board and the respective Member owner(s).
The terms of the leases must be substantially similar to each other. Each Member with an
ownership interest in a Fire Station Property agrees to operate the Fire Station Property primarily
as a fire station, unless otherwise approved by the Board. Each Member with an ownership
interest in a Fire Station Property agrees not to structurally modify or remodel the Fire Station
Property, unless otherwise approved by the Board. The rights and obligations of the parties
regarding the leased premises shall be governed by the lease agreements for each Fire Station. In
the event of a dissolution of the Department based upon a withdrawal from this Agreement by
less than all Members, any Fire Station Property shall remain subject to the sarne lease for fire
department purposes except that the tenant's interest in the lease shall be assigned to the owner
Member city(ies) which did not withdraw.
SECTION 6 PERSONNEL AND ADMINISTRATION
6.1 Fire Chief.
a. The Board shall appoint a Fire Chief to assume all duties thereof upon the
expiration of the Interim Chief Term, as defined below. The Fire Chief shall be
responsible to the Board for the efficient and economical operation of the
Department to ensure the delivery of the services and standards established in this
agreement and direction provided by the Board. The Fire Chief s duties include:
direction, deployment, and supervision of Department personnel, establishment
and enforcement of rules of conduct for personnel, establishment and
implementation of Department procedures, protocols and best practices, making
recommendations to the Board with regard to the hiring, promotion, termination,
supervision, discipline, and staffing levels of Department personnel, and carrying
out the policies and procedures adopted by the Board.
b. The Fire Chief is a full-time employee of the Department and may enter into an
employment contract with the Board that is not inconsistent with this Section 6.1.
The Board must choose the Fire Chief on the basis of training, experience,
administrative, and other qualifications. The Fire Chief shall be appointed for an
indefinite period of time and may be removed by the Board at any time for any
reason or no reason, consistent with at -will employment
6.2 Other Positions. The Board shall develop and update as necessary a Department
organizational chart establishing the various positions within the Department. The Board may,
from time to time, establish, eliminate or reconstitute other employee positions as it deems to be
appropriate. The Chief shall recommend action on all final hiring, promotion, and officer
appointment decisions for final approval by the Board. The Chief shall determine officer and
firefighter assignments.
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6.3 Training. The Department shall at all times be in compliance with such equipment,
personnel and training standards as may be required by the laws of the State of Minnesota and
the Federal Government. The Fire Chief shall ensure that all specialty position certifications and
training are kept up to date.
6.4 Department Rules. Upon the recommendation of the Fire Chief, the Board will
adopt rules and regulations governing the departmental structure, personnel administration and
other similar matters related to the Department and its personnel and operation.
6.5 Compensation of Employees. The compensation of the employees of the Department
shall be set by the Board.
6.6 Firefighters' Relief Association. The Board shall establish a compliant firefighters'
relief association as defined by Minnesota Statutes Section 424A.001, subd. 4, for all paid on -
call members of the Department. The relief association shall be designated as the "Shoreline
Firefighters' Relief Association" and shall initially be established by amending the by-laws of
the Long Lake Volunteer Fire Relief Association to substitute the Shoreline Fire Department for
the Long Lake Fire Department as the entity with which the Relief Association is affiliated, and
to assign all rights and obligations of the City of Long Lake set forth within the Relief
Association by-laws to the Shoreline Fire Department. The Board shall thereafter assume
responsibly for all Council obligations and retain discretion in all Council determinations related
to the Relief Association which are set forth within the by-laws including, without limitation,
subsequent amendments to the by-laws and/or funding adjustments. In the event the Board
determines to or is obligated to increase funding to the Relief Association, the funding obligation
shall become part of the Department's budget and be allocated pursuant to the percentage
allocation determination set forth in Section 7. Subject to the terms of the approved bylaws, the
Members' shall be represented on the Board of Trustees of the Relief Association by the Chief
and two elected or appointed officials selected by the Board annually.
Paid on -call firefighter employees of the Department shall be eligible for membership in the
relief association. Other Department employees shall be members %J the appropriate public
employees' retirement fund, if eligible, but are not eligible to participate in the fire relief
association of the Department. The governing bodies of the Members shall jointly approve an
agreement with the Shoreline Firefighters' Relief Association to facilitate joining the lump -sum
division of the Statewide Volunteer Firefighter Defined Benefit Plan, as soon as reasonably
possible. The Department shall be the entity that is responsible for satisfying any minimum
obligation payable under Minn. Stat. § 424A.092. The certification required by that statute shall
be made to the Chair of the Board, who must promptly provide a copy to the governing body of
each Member. Any minimum obligation required by Minn. Stat. § 424A.092 shall be included in
the Department budget. Any increase in the Department budget that is attributable to a minimum
obligation is excepted from the dispute provisions of Section 8 below. The Department and, to
the extent required by law, each Member is required to comply with applicable laws to ensure
that state fire aid and supplement aid is contributed to the special fund of the Shoreline
Firefighters' Relief Association or Minnesota Public Employees Retirement Fund, as applicable.
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SECTION 7 FUNDING
7.1 Member Contributions. Each Member shall contribute an allocated share of the
total operating budget (capital and operating expenses) to the Department as established by
the Board, using the formula set forth in this section. The Board may agree to different
funding terms with any Contract City as provided in Section 13.3 below.
a. The share allocated to each Member shall be based upon that Member's
percentage of the following:
(1) Assessor's estimated market value for property within the
Department's service area as of June 30th of the prior year;
(2) Population of the Department's service area based upon the most
recent state demographer estimates of population within each
Member Community as of June 30th of the prior year;
(3) Total number of calls made from the Department's service area over
the previous three (3) calendar years prior to the immediately
preceding year. For years prior to the establishment and operation of
the Department, LLFD and OFD data shall be used
b. The allocations shall be made by averaging the above percentages: by adding
each of the percentages identified above in "(1)" through "(3)" and dividing
by three (3).
c. Capital Fund. The Capital Fund contributions will be determined by the
multiyear Capital Improvement Plan as created and maintained by the Department.
The Capital Fund will have a separate account for holding the balance of annual
contributions fi•om the Members. The Member contributions will be based on the
formula defined in Section 7.1.
7.2 Additional Contribution. In addition to its allocated share of the Capital Improvement
Prograrn/Finance Plan under Sections 7 and 8 of this Agreement, Orono agrees to make
payments on behalf of Long Lake as provided in this paragraph. Orono will make payments on
behalf of Long Lake for Long Lake's allocated share of the Operating Budget and Capital
Improvement Program/Finance Plan during the first five (5) years of this Agreement, in the
amount of $50,000.00 annually. In the event Orono withdraws or this Agreement is dissolved
during this initial five (5) year period and Orono has not allocated to Long Lake the full
aggregate value herein contemplated, Orono shall pay to Long Lake any unallocated value upon
such withdrawal or dissolution.
7.3 Quarterly Payment. The Department shall bill each of the Members on a quarterly
basis at least thirty (30) days before payments are due.
7.4. Contracting Entities. The Department shall bill other contracting entities as provided by
contract, consistent with Section 7.1 above. Such funds will be used to operate the Department
in the same manner as contributions obtained from each of the Members.
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SECTION 8 BUDGET
8.1 Approval of Department Operating and Capital Budget, The Department shall
submit a proposed budget, including operating and capital costs (the "Department Budget" or
Budget"), to the Members through the Members' Operating Committee Directors by July 15.
The annual Department Budget must be approved by an affirmative vote of the majority of each
Party's governing body. The Members' governing bodies shall vote on the proposed budget by
September 1.
8.2 Budget Disputes. If any dispute arises concerning approval of the Department Budget,
or if a Member's governing body fails to approve the budget, the Members and the Department
shall hold a joint meeting or series of joint meetings in September and October. In the event the
Members and the Department are unable to resolve the dispute following said meeting(s), the
Members will follow the dispute resolution process in Section 10.1, starting at step 2. For
removal of doubt, a nominated arbitrator shall have the authority to determine the Department
Budget and may consider, without limitation, the Department's needs with consideration of the
service standard obligation set forth in Section 4.3, as it may be amended by the Board.
a. If the Members are unable to agree on the proposed budget, and a final
decision has not been issued pursuant to Section 10.1 prior to the
commencement of the succeeding calendar year, the amount of the previous
year's budget will be increased by the increase in July Minneapolis/St Paul
Consumer Price Index for All Urban Consumers (CPI-U) over the previous
12-month period, or five percent (5%) whichever is less, until such time as
the arbitrator renders a final decision and that determination is implemented
by the Board.
b. In the event that the Consumer Price Index decreases, the operating budget
shall remain the same, pending the arbitrator's final decision.
c. The arbitrator's final decision shall be implemented as per the ruling.
8.3 Budget Reports. The Department shall submit to each of the Members through its
Operating Committee directors a quarterly budget report. Furthermore, the Department shall
submit to each of the Members through their Operating Committee directors a copy of the
Department's annual financial report no later than June 301h of each year.
SECTION 9 INSURANCE AND LIABILITY
9.1 Insurance. The Department shall maintain general liability insurance for its services, in
an amount equal to or greater than the maximum liability applicable to municipalities as set forth
in Minnesota Statutes, Section 466.04, subd. 1, as amended. The Department shall also maintain
inland marine, automobile, and property insurance coverages. The Department shall also
maintain workers' compensation coverage as required by law. All insurance policies shall be
issued to the Department and shall name as additional insured each Member, its officers, and
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employees.
9.2 Liability; Defense and Indemnification.
a. The Department shall defend and indemnify its officers (including Voting,
Alternate and Ex-Officio Directors on its Board) and employees to the extent
required by Minnesota Statutes, Section 466.07.
b. The Department shall hold harmless, defend and indemnify Members, their
officials, employees, and agents from and against any claims, suits, demands or
causes of action for any damages or injuries, including reasonable attorneys' fees,
based on allegations of negligence or omissions or willful misconduct of the
Department's employees, officers, or agents. The Department's duty to indemnify
will be limited to its applicable insurance coverage.
c. Under no circumstances, however, shall the Department be required to pay on
behalf of itself or any Member, any amounts in excess of the limits on liability
established in Minnesota Statutes, Chapter 466 applicable to any one Member.
The limits of liability for Members and the Department may not be added together
to determine the maximum amount of liability. The intent of this subdivision is to
impose on the Department a limited duty to defend and indemnify the Members
for claims arising out of the performance of this contract subject to the limits of
liability under Minnesota Statutes, Chapter 466,
SECTION 10 DISPUTE RESOLUTION
10.1 Dispute Resolution Process; Select Subiect Matters.
a. This Section 10.1 applies to the following categories of disputes, subject to the
provisions of Section 8, supra:
(1) Any dispute raised by a Member concerning a decision of the Board;
(2) The Board's inability to reach a majority decision due to a deadlock on a
matter that directly and primarily relates to the Department budget, hiring
or termination of personnel, changes to services provided or service level,
adding Additional Members and changes in the Department's service area..
The Board and each individual Member shall not be prohibited from
seeking remedy from a court of competent jurisdiction in all other
circumstances, subject to compliance with Section 10.2 below. For
removal of doubt, this Dispute Resolution Process set forth in this Section
10.1 shall not apply to any Board or Member action to enforce a Member's
non-compliance with this Agreement including, without limitation, refusal
to timely fiind Department expenses as set forth in this Agreement.
b. The dispute resolution process consists of two steps.
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(1) A Member may initiate Step 1 of the dispute resolution process by submitting
to the Department and each Member a written statement outlining the dispute
or disagreement and the specific Board decision at issue. This written
statement of dispute shall be forwarded by the complaining Member to the
Board at the Board's next scheduled meeting. By majority vote of its Voting
Members, the Board may also elect, without obligation, to call for dispute
resolution of any issue directly and primarily involving any of the subject
inatters listed in paragraph 10.1(a)(2) above, and initiate Step 1 of the process.
At Step 1, the Board is allowed a three (3) month period to resolve the
dispute. If the dispute is not resolved within the three (3) month period, the
dispute shall proceed to Step 2.
(2) At Step 2, the Board must refer the dispute for mediation and binding
arbitration. In the event of a dispute brought pursuant to Section 10.1(a)(1)
above, the Department and the disputing Member(s) shall equally share the
costs of mediation and arbitration and the disputing Member(s) remain
responsible for their allocation of the Department's share. In the event of a
dispute brought pursuant to Section 10.1(a)(2) above, the deadlocked
Members shall equally share the costs of mediation and arbitration. The
reviewing arbitrator shall have authority to determine whether a Member or
Members is/are in Default of this Agreement.
10.2 Other Disputes. For all other disputes arising out of this Agreement, the Members agree
to meet and confer and submit to non -binding mediation upon a decision to bring any legal
action. This mediation requirement shall not prohibit the filing of a claim, but shall obligate the
parties involved to seek resolution through this process as a part of any claim filed.
Notwithstanding the foregoing, the Members agree that mediation shall not be required prior to
prosecution of a claim if the delay is likely to increase the risk of imminent harm to a Member,
Contracting City, or the public. Should any Member prevail in a cause of action, brought before
a court of competent jurisdiction, against another Member for breach of this Agreement, that
prevailing Member shall be entitled to recover all costs incurred in the prosecution of that
enforcement action, including without limitation reasonable attorneys' fees. To the extent any
inconsistencies exist between this Section 10.2 "Other Disputes" and the provisions of Section
10.1 "Dispute Resolution Process; Select Subject Matters", the provisions of Section 10.2 shall
prevail and control.
10.3 No Waiver. An election by or failure of the Department or any Member thereof to
enforce any provision of this Agreement shall not act as a waiver or release of the right to
enforce any provision in this Agreement thereafter.
SECTION 11 ADDITIONAL MEMBERS
11.1 Process. Any governmental unit may be added as a Member, with the approval by a
majority vote of the Board and after adoption of a resolution by the new Member's governing
body.
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11.2 Capital Contribution. Each new Member must contribute to the Department an amount
equal to the new Member's allocated share of the Department's then -existing equipment and
personal property, which share will be calculated in accordance with Section 7 of this
Agreement. The new Member's capital contribution may be reduced by the value of any
equipment or personal property owned by the new Member, where ownership is transferred to
the Department. If the new Member desires to contribute equipment that the Member leases
rather than owns: the new Member must assign the lease to the Department; the new Member's
capital contribution will be reduced by the calculated current value of all lease payments; the
new Member annually must reimburse the Department for lease payments made under the lease;
and all Members' shares of the operating budget under Sections 7 and 8 will be calculated
without regard to the lease payments. The Board and the governing body must agree upon the
amount of the new Member's capital contribution and the time for payment, which may not
exceed 5 years, prior to the approvals required under Section 11.1 above.
11.3 Board Membership. Each new Member shall appoint one Voting Director, one
Alternate Director and two Ex-Officio Directors to the Board, in the same manner as provided in
Section 2.2 of this Agreement. Provided, at all tunes during which Orono's cost share exceeds
fifty percent (50%) of the Department budget, fifty percent (50%) of the Board shall be
comprised of Voting Directors appointed by Orono; Orono shall have the right to appoint
additional Voting Directors as needed to maintain that percentage. If Orono's cost share drops
below fifty percent (50%) during any budget year, the Board shall be converted to be comprised
of one Voting Director from each Member and Alternate, Contract and Ex-Officio Directors as
provided in Section 2 of this Agreement. Conversely, if Orono's cost share rises above fifty
percent (50%) during any budget year, the Board shall be converted whereby fifty percent (50%)
of the Board shall be comprised of Voting Directors appointed by Orono.
11.4 Funding. The funding shares of all Members shall be adjusted as provided in Section 7 to
reflect the addition of any new Member.
11.5 Adjustment of Membership. If any Member consolidates with another Member
governmental unit, the consolidated governmental unit shall automatically become a single
Member under this Agreement, and funding shares of all Members shall be reallocated as
provided in Section 7 of this Agreement
11.6 Agreement to be Bound by Existing Policies. Each new Member agrees to be bound by
the provisions of this Agreement and by the adopted operating policies in effect at the time the
new Member joins the Department.
SECTION 12 DURATION, WITHDRAWAL AND DISSOLUTION OF DEPARTMENT
12.1 Duration. The initial Term of this Agreement shall be from the Effective Date until
December 31, 2045. This Agreement will automatically renew for successive terms of five (5)
years each, unless dissolved as provided in Section 12.3,
12.2 Withdrawal.
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a. Notice. Notice of intent to withdraw from participation in the Department must
be given in the month of January, with a minimum of Thirty-six (36) months'
notice of intent to withdraw. The withdrawing Member shall continue to make all
payments and contributions required by this Agreement while it is a Member.
b. No vesting. Any party withdrawing from the Agreement shall have no vested
rights or ownership in any of the property or assets of the Department. This
section shall not affect the withdrawing Member's retention rights to land and
buildings, subject to the provisions of this Agreement.
c. Operating budget contribution. By December 31 of each of the two years
following the effective date of its withdrawal, a withdrawing Member shall pay
to the Department an amount equal to the withdrawing Member's allocated
share, under Section 7 of this Agreement, of the Department operating budget
for the year prior to the effective date of the withdrawing Member's withdrawal.
12.3 Dissolution. The Members may terminate this Agreement and dissolve the Department
at any time, by resolutions adopted by the governing bodies of all Members. The dissolution
shall be effective upon the date specified in the Members' resolutions of dissolution or, if no date
is specified, upon the date the last resolution is adopted.
12.4 Distribution of Assets Upon Dissolution. Upon a mutually agreed upon dissolution, all
assets owned by the Department shall be liquidated according to State law or may be transferred,
by agreement among all Members, to a fire district. All cash remaining from the liquidation of
assets after payment of all Department debts shall be distributed to the Members based on the
average funding allocations of the Members for the last three years' budgets. If the Department
is dissolved due to the withdrawal of a Members) and not by mutual agreement, the terms of
Section 12.2 shall apply and the Department's rights to equipment and the Operating budget
contribution shall be allocated to the Member(s) which did not withdraw.
SECTION 13 CONTRACT CITIES
13.1 A municipality shall be added to the Department's service area with a fee for service
contract only upon receiving unanimous approval of the Department Board. Each such
municipality is known as a "Contract City" or, collectively, "Contract Cities."
13.2 A Contract City shall have representation on the Board as provided by Section 2.2(b)
above.
13.3 By majority vote, the Board shall approve the fee structure for each new Contract City.
13.4 Contract Cities shall have no ownership interest in the Department, its assets or the assets
of its members.
13.5 Notwithstanding the foregoing provisions of this Section 13, the Department shall, on or
before the Operative Date, accept assignment of and responsibility for compliance with the Fire
Service Contract dated June 6, 2018 between the City of Long Lake and the City of the Village
AMinnetonka Beach (the "Existing Minnetonka Beach Contract"). The parties hereto agree and
235703v20
consent to the initiation of assignment and termination of the Existing Minnetonka Beach
Contract by the City of Long Lake, with a termination effective date of no later than June 6,
2028. In the event the Existing Minnetonka Beach Contract is not terminated by Long Lake, the
Department as assignee, no later than December 1, 2026, shall provide notice of termination of
the Existing Minnetonka Beach Contract to Minnetonka Beach and offer to enter into a fire
service contract with Minnetonka Beach on terms in compliance with this Section 13,
SECTION 14 MISCELLANEOUS TERMS
14.1 Electronic signatures; Counterparts. This Agreement maybe executed in
counterparts, including both counterparts that are executed on paper and counterparts that are in
the form of electronic records and are executed electronically (including, without limitation,
DocuSign® and AdobeSignO). All executed counterparts shall constitute one agreement, and
each counterpart shall be deemed an original.
14.2 Amendment. This Agreement maybe amended at any time by the mutual agreement of
the governing bodies of all Members. Any such amendment shall be in writing and will be
attached to this Agreement.
14.3 Notices. All notices, demands, requests, consents, approvals, or other instruments
required or permitted to be given by the Department or by any Member pursuant to this
Agreement shall be in writing and shall be as follows:
To Department: At the Department's official address, as provided in Section 2.8 of
this Agreement
To a Member: At the Member's official primary address
14.4 Entire Agreement. Except as otherwise provided herein, this Agreement constitutes the
entire agreement between the Members with respect to the subject matter hereof, and there are no
other representations, warranties, or agreements except as herein provided.
14.5 Severability. The provisions of this contract shall be deemed severable. If any part of
this contract is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect
the validity and enforceability of the remainder of this contract.
14.6 Construction. The provisions of this Agreement shall be construed in accordance with
the laws of the State of Minnesota, without regard to choice of law provisions.
14.7 Subcontracting &Assignment. The Department shall not subcontract or assign any
portion rights or responsibilities under this contract without prior written permission from the
Members.
14.8 Termination of Prior Agreements. The 2002 Agreement and Contract for Fire
Protection, the 2011 Addendum, the 2024 First Amendment, and the 2002 Agreement for joint
development of Station 1 are terminated as of the Operative Date.
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14.9 Adoption of Uniform Fire Code. The Members agree to adopt the most current
Uniform Fire Code and authorize the Department to enforce said Uniform Fire Code in their
cities within ninety (90) days of execution of this Agreement. All Members further agree that
they will approve amendments to their City Codes of Ordinances adopting any updates or
revisions to the Uniform Fire Code within sixty (60) days of receiving notice from the
Department that the Uniform Fire Code has been amended. Any Member or Contract City may
appoint the Department Chief (or the Chief s designee) as the designated fire marshal for the
Member's jurisdiction and the Department Fire Chief or the Chiefs designee shall serve in that
capacity at a cost established by the Department.
14.10 Station Locations and Names. Decisions to locate, relocate, close, name, or rename a
fire station operated by the Department shall require unanimous approval from the Board. The
station names set forth in Exhibit A shall be the initial names for each station.
SECTION 15: TRANSITIONAL PERIOD
15.1 Organizational Meeting. A meeting of the Board should occur within ten (10) days
after the Effective Date. At its initial meeting, the Board shall elect officers and establish a
schedule of regular or special meetings for the purposes of organizing the Department and
reading the Department for the Operative Date,
15.2 Organizational Tasks. The Board shall proceed with due diligence to complete the
following tasks:
a. Establish a projected Operative Date, as contemplated by Section 1.2 of this
Agreement.
b. Adopt bylaws for the Board as contemplated by Section 2.2(d) of this Agreement.
c. Establish the initial organizational structure for the department.
d. Recruit and hire a Fire Chief for the Department, with a term commencing not
earlier than ten (10) months after the Operative Date.
e. In order to ensure a smooth transition to the new Department, the current Long
Lake Fire Chief shall be offered employment with the Department as the Interim
Fire Chief for a period of one (1) year from the Operative Date (the "Interim
Chief Term"), with full authority through the Interim Fire Chief term.
£ Hire personnel as the Board deems necessary for the operation of the Department.
The Board may extend offers of employment to any existing employee of the
Long Lake Fire Department and the Orono Fire Department. All offers of
employment must be effective no earlier than the Operative Date established by
the Board.
g. Designate a fire relief association as contemplated by Section 6.6 of this
Agreement.
h. Prepare an inventory of all equipment of the Department.
235703v20
i. Prepare budgets for the Department as required by Sections 15.4 and 15.5 below.
15.3 Transfer of Equipment. Effective on the Operative Date, each Member agrees to
convey and transfer to the Department its respective ownership interests in the equipment and
personal property identified in the attached Exhibit B ("the Equipment") for no consideration, in
accordance with Minnesota Statutes, Section 471.85. Based on the Members' review and
evaluation of the comparative values of the Equipment to be transferred to the Department, and
the allocation formula in Section 7 of this Agreement, no payments shall be required by the
Members with respect to any Equipment conveyed to the Department as of the Operative Date,
15.4 2025 Budget and Funding Shares. Within thirty (30) days of the Effective Date, the
Board must prepare a Department budget for the period commencing on the Effective Date and
ending December 31, 2025 and the Members' initial contributions toward that budget, which will
be calculated in accordance with Section 7; no Member's initial contribution may exceed
$XXXX. The Board's determination is final, and approval of the Member's governing bodies is
not required. The Members agree to pay their respective shares within thirty (30) days after
receipt of an invoice from the Department.
15.5 2026 Budget and Funding Shares. The Board shall prepare a budget for Fiscal Year
2026, commencing with the established Operative Date, and shall allocate the initial budget
among the Members in accordance with Sections 7 and 8 of this Agreement. The Board must
provide the proposed budget to the Members no less than 45 days before the Operative Date. The
Members shall have thirty (30) days to approve the budget. If there is a dispute regarding the
2025 budget, the dispute resolution provisions of Section 8.3 apply, except that the Board -
approved budget will serve as the interim budget, pending the final decision of an arbitrator.
15.6 Fire District Formation. The Members agree to consider transitioning the Department
to a Fire Protection and Emergency Medical Services Special Taxing District as identified in MN
Stat. 144F.01. The Members agree to prioritize the completion of a study for such a transition
within the first five years from the Operative Date of the Department.
IN WITNESS WHEREOF, the Members have caused this Agreement to be executed by
their duly authorized officers.
[signata�re pages follow)
235703v20
Signature Page — City of Orono
CITY OF ORONO
Its
Its airy �,ierx
235703v20
Signature Page—Long Lake
CITE' OF LONG LAKE
By
Its Mayor
By
Its City Clerk
235703v20
Exhibit A
Fire Station Properties
Fire Station # 1 '— "The Long Lake Station"
Address: 340 Willow Drive North, Orono, MN
Legal Description: Lot 1, Block 1, WILLOWFIRE ADDITION, Hennepin
County, Minnesota
Owners : City of Long Lake (50%, undivided)
City of Orono (50%, undivided)
Fire Station #2 - "The Orono Station"
Address: 3770 Shoreline Drive, Orono, MN
Legal Description of Leased Premises: The building, driveway and parking lot located on
that part of the Property described below, which lies between a line drawn 275 feet northerly of and
parallel to the South line of said Property and a line drawn 455 feet northerly of and parallel to the
South line of said Property.
Property Description: The Westerly'I/2 of Lot 1, Block 9, Townsite of Langdon Park, Hennepin
County, Minnesota, EXCEPT that part thereof lying West of a line drawn North at right angles
to the South line of Section 17, Township 117 North, Range 23 West from a point of said
South line 1,315.97 feet West from the South'/4 corner of said Section 17
AND
East'/2 of Lot 1, Block 9, Townsite of Langdon Park, Hennepin County, Minnesota
Owner(s): City of Orono
235703v20
Exhibit B
Equipment to be Transferred to Department
LLFD Owned Equipment to be Transferred (purchased under contract)
New
Description / Purpose
Equipment
Current Owner
Disposition Details
Department
Transferred
Equipment
Excess
2004 Rescue
LLFD Rescue
LLFD
Auction- Proceeds to
12
New Department
Capital Fund.
Tanker 1
2009 Tanker Tender Stationl
LLFD Tanker
LLFD
11
Excess
1997 Utility
LLFD Utility
LLFD
Auction- Proceeds to
11
New Department
Capital Fund.
Engine 2
2017 Engine / Pumper
LLFD Engine
LLFD
Station2
22
Excess
2001 Tanker
LLFD Tanker
LLFD
Auction- Proceeds to
12
New Department
Capital Fund.
UTV 1
2015 Brush/Medical ATV on
LLFD Utility
LLFD
Trailer
12
Admin 1
2000 Pickup truck for
LLFD U21
LLFD
support functions
Chassis
Command 1
2022 Chiefs vehicle
LLFD
LLFD
Command 1
Command
2013 Tahoe Command
Command 3
LLFD
vehicle
Boat 1
2005 EZ Loader Boat
LLFD Boat 11
LLFD
Boat 2
2022 Zodiac with trailer
LLFD Boat 12
LLFD
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City Owned Equipment to be Transferred
The following equipment shall be transferred from current owners to the new department.
Contribution amounts will be based on agreed upon January 1, 2026 values.
New
Description /
Equipment
Current
Department
Purpose
Transferred
Owner
Equipment
Excess
2003 Engine
LLFD Engine 21
City of Orono
Excess
2003 Rescue
LLFD Rescue 21
City of Orono
Ladder 1
2009 Ladder
Orono Ladder
City of Orono
Truck
Command 2
2022 Duty officer
OFD Command 1
City of Orono
Vehicle
Engine 1 *
Engine / Pumper
Stationl
Orono Engine 1
City of Orono
Tanker 2
2024 Tanker
Orono Tanker
City of Orono
Tender Station2
Engine
2025 Engine /
Orono Engine 2
City of Orono
(CIP)*
Pumper
(On Order to arrive
2027)
Rescue 2*
2025 Medical /
Orono Brush
City of Orono
Brush / Utility
Medical
Station2
Equipment
Turn Out Gear,
SCBAs, &
City of Orono
Radios
Rescue 1
2024 Medical /
Long Lake
City of Long
Brush/ Utility
Brush/Medical 11
Lake
Station l
Command 3
Fire Marshal/
Long Lake
City of Long
Inspector /
Command 2
Lake
Probationary Duty
Officer
Engine 3
Back up Engine
Long Lake Engine
City of Long
11
Lake
*Lease to own vehicle -Lease to remain in Orono's name during payment period but is considered by the
Members to be an asset of the Department. Title to be transferred once paid off. In the event of Orono
withdrawal from the JPA during the term of the lease, the lease shall be assigned to the Department.
235703v20
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 763 3
A RESOLUTION APPOINTING REPRESENTATIVES
TO THE SHORELINE FIRE DEPARTMENT BOARD,
OPERATING COMMITTEE, AND FISCAL AGENT ROLE
WHEREAS, the cities of Orono and Long Lake have entered into a Joint Powers
Agreement ("Agreement") establishing the Shoreline Fire Department (the "Department") to
provide coordinated fire protection and emergency medical services; and
WHEREAS, Section 2.2 of the Agreement establishes a Shoreline Fire Department Board
the "Board") as the governing body of the Department, and requires each Member to appoint its
Voting Directors, Contract Director, Staff Ex-Officio Directors, and Alternate Directors; and
WHEREAS, Section 2.7 of the Agreement establishes an Operating Committee comprised
of the Staff Ex-Officio Directors; and
WHEREAS, Section 2.9 of the Agreement designates Orono as the initial Fiscal Agent for
the Department;
NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council appoints the
following individuals represent the City of Orono on the Shoreline Fire Department Board as
follows:
1. Board of Directors Appointments.
Directors:
• Mayor Bob Tunheim
• Council Member Persian
The following individuals as its Voting
The following individual as Alternate Voting Director, authorized to serve and vote in the
absence of the primary Voting Directors:
• Council Member Jacqueline Ricks
2. Operating Committee Appointments. The following individuals as its Staff Ex-
Officio Directors (non -voting):
• City Administrator Adam Edwards
• Chief of Police Correy Farniok
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. / W 3
The following individual is appointed as Alternate Staff Ex-Officio Member, authorized
to serve in the absence of the primary Staff Ex-Officio members:
• Finance Director Maggie Jin
3. Fiscal Agent Appointment. Pursuant to Section 2.9 of the Joint Powers Agreement
as the Fiscal Agent.
• Finance Director Maggie Jin
FURTHER, this resolution shall take effect immediately upon its adoption and shall be
attached to the Shoreline Fire Department Joint Powers Agreement in accordance with Section
1.1 of the Agreement.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 27, 2025.
CITY OF ORONO
Bob Tunheim, Mayor