HomeMy WebLinkAbout10-27-2025 - Agenda Packet City Council - Regular MeetingAgenda
City Council Meeting
Monday, October 27, 2025, 6:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
952-249-4600 /oronomn.gov
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
These items are considered routine and will be enacted by one motion with no discussion unless a council member or staff requests and
the item will be removed from the consent agenda for separate discussion and action.
1. City Council Minutes
2. Claims/Bills
3. Upcoming Work Session and Council Training Schedule
4. Appoint Professional Auditing Firm
5. Solicitor - Time Extension
6. Compensation Increase - Public Works Maintenance Worker
7. Tree Maintenance - Contract Extension for Trimming and Removal
8. Repair Blacktop - Ivy Place
Public Safety Report
9. Oath of Office - Police Officer
10. Agreements - Shoreline Fire Department - Resolutions 7632 and 7633
Presentations
11. Legislative Update - House District 45A
12. Utility Rate Study
Public Hearing
This is an opportunity for the public to address City Council on a proposed action or issue before a decision is made. Relevant comments
of support and opposition from the public are reflected in the meeting record and considered by the council when making a decision.
13. Certification of Delinquent Utilities and Accounts Receivable - Resolution 7631
Public Comments
This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items
presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should
state their name and home address at the podium before speaking. Speakers should be mindful of time and limit their remarks to three (3)
minutes to allow sufficient opportunity for others to speak. We encourage speakers to address their comments to the mayor and council
and to keep their remarks respectful and relevant. Please no personal attacks. Criticism of ideas is acceptable, but attacks against
individuals are not tolerated. Please make your statements in a civil manner. Similarly, we ask everyone in the audience to be respectful of
speakers and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise.
City Administrator/Engineer Report
14. Replace HVAC Units - Willow Fire Station
15. Sustainability and Resiliency
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Mayor/Council Report
Adjournment
Upcoming Events
Nov 04
Park Commission Work Session
Nov 10
City Council
Nov 11
Holiday - Offices Closed
Nov 17
Planning Commission
Nov 24
City Council
Nov 27
Holiday - Offices Closed
Nov 28
Holiday - Offices Closed
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K
AGENDA ITEM
Date: October 27, 2025
Title: City Council Minutes
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Purpose:
The purpose of this item is to approve the City Council meeting minutes.
2. Staff Recommendation:
Approve the City Council work session and regular meeting minutes.
COUNCIL ACTION REQUESTED
Approve the City Council work session and regular meeting minutes.
Exhibits
A. 10-08-2025 CC Minutes - work session
B. 10-13-2025 CC Minutes - work session
C. 10-13-2025 CC Minutes
Item: 1
3
Minutes
City Council Work Session
Wednesday, October 8, 2025, 9:00 AM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
ROLL CALL
Council members present: Mayor Bob Tunheim, Alisa Benson, Jacqueline Ricks, Steve Persian, Jon
Schwingler.
Staff present: City Administrator Adam Edwards, Police Chief Correy Farniok, Community
Development Director Laura Oakden, Parks and Facilities Superintendent Joe Ruthenberg, Public
Works Superintendent DJ Goman, City Clerk Christine Lusian, Planners Melanie Curtis and Matt
Kearney, Communications Specialist Rachel Cotter.
SUSTAINABILITY & RESILIENCY
Staff provided an overview demonstrating how sustainability and resiliency are integrated into the
city's daily operations and embedded within services, policies, and community engagement rather
than treated as separate initiatives. The city's mission and goals, unchanged since 2017, continue to
guide this work. Discussion covered capital improvement planning, comprehensive plan updates
(including new 2050 requirements), and surface water management, along with coordination among
partner agencies such as the EPA, USAGE, FEMA, BWSR, MDH, MCWD, MPCA, and DNR.
City operations address current needs while planning for long-term stability and opportunity.
Ongoing efforts include environmental and infrastructure improvements, policy implementation,
permitting, grant -supported projects, emergency management, nuisance animal control, medication
disposal, facility efficiency, stormwater inspections, salt -use tracking and reduction, balancing road
safety with lake health, preventative maintenance, native plantings, waste reduction and diversion,
digital presence, and election administration. Continuous training and development across elected
officials, appointed members, and staff strengthen leadership, workforce, and service delivery.
The council recognized that as community needs and challenges evolve, the city is well positioned to
respond effectively. They expressed support for current actions, appreciation for the scope of
existing work, and a desire to expand public awareness. The council emphasized more visible
communication through newsletters, social media, volunteer engagement, and potentially forming
new committees or focus groups to advance sustainability outreach. Direction was given to continue
integrating initiatives into the comprehensive plan, intentionally share progress and successes
through public education and awareness campaigns, and present any new strategies to the council for
consideration.
ADJOURNMENT
Work session ended at 11:25 a.m.
ATTEST:
Christine Lusian, City Clerk
CITY COUNCIL
Bob Tunheim, Mayor
4
Minutes
City Council Work Session
Monday, October 13, 2025, 4:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
ROLL CALL
Council members present: Mayor Bob Tunheim, Alisa Benson, Jacqueline Ricks, Steve Persian, Jon
Schwingler. Staff present: City Administrator Adam Edwards, Interim Fire Chief Shea
Chwialkowski, City Attorney Soren Mattick.
CLOSED SESSION
Council entered into closed session at 4:00 p.m., as permitted by the attorney -client privilege (MN
Stat. 13D.05, Subd. 3(b)) to discuss the lawsuit involving Long Lake vs. Orono regarding fire
services. VOTE: Ayes 5, Nays 0. (The City Council was in closed session from 4:00 p.m. to 5:05
p.m.). Council opened the meeting at 5:05 p.m. VOTE: Ayes 5, Nays 0.
ROLL CALL
Council members present: Mayor Bob Tunheim, Alisa Benson, Jacqueline Ricks, Steve Persian, Jon
Schwingler.
Staff present: City Administrator Adam Edwards, Finance Director Maggie Jin, Parks and Facilities
Superintendent Joe Ruthenberg, Public Works Superintendent DJ Goman, City Clerk Christine
Lusian, Communications Specialist Rachel Cotter, Accountant Anne Hentges, City Attorney Soren
Mattick.
CAPITAL IMPROVEMENT PLAN
The work session focused on reviewing Public Works capital equipment needs and upcoming
planning items. Staff discussed replacing outdated vehicles and equipment that exceed replacement
schedule including a scissor lift, dump truck, street sweeper, and pressure washer which improve
efficiency and safety while reducing maintenance costs. New equipment including a roll -off skid and
asphalt planer attachment were proposed to enhance operations through more efficient and
innovative approaches. The group also discussed the aging holiday street light decorations exploring
replacement options and cost -saving measures. Discussion concluded with reminders about the next
work session, which will cover capital needs for streets, parks, facilities, police, and information
technology. Council will formally consider the Capital Improvement Plan (CIP) in December. Jin
noted that an update on the utility rate study will be presented at the October 27 meeting.
ADJOURNMENT
Work session ended at 5:53 p.m.
ATTEST:
CITY COUNCIL
Christine Lusian, City Clerk Bob Tunheim, Mayor
Minutes
City Council Regular Meeting
Monday, October 13, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Mayor Tunheim called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson, Steve
Persian, Jacqueline Ricks, and Jon Schwingler. Members absent: None.
Staff present were City Administrator/Engineer Adam Edwards, Finance Director Maggie Jin, and a
substitute City Attorney from the firm of Campbell Knutson.
PLEDGE OF ALLEGIANCE
I ' ' ' 1 TKI 11[17 yX114 Biel 17:1
CONSENT AGENDA
1. City Council Minutes
2. Claims/Bills
3. Upcoming Work Session and Council Training Agenda
4. Non -Waiver of Tort Limits — Resolution 7625
5. Gillespie Center Services Agreement
6. Health Insurance Plan Approval
7. Solicitor License
8. Hire Building Maintenance/Custodian
9. Hire Police Cadets
10. Software solution with LOGIS — Resolution 7626
11. Police Department Body Worn Camera Audit
12. Repair Lift Station Pumps and Control Panels
13. Kenobi Pond Rehabilitation Award
This item was removed from the Consent Agenda
14. Carman Bay Lake Improvement District Levy — Resolution 7628
15. Stubbs Bay Lake Improvement District Levy — Resolution 7629
16. Donation from Mary Safar — Resolution 7630
Benson moved, Persian seconded, to approve the Agenda and Consent Agenda with Item 13
removed and the addition of a discussion item on the Metropolitan Council Sewer Project. VOTE:
Ayes 5, Nays 0.
PRESENTATIONS
17. 40 Years of Service Recognition — Resolution 7621
CJ Gonsior was recognized for 40 years of service to the Orono Police Department as a Police Reserve
Officer.
Schwingler moved, Ricks seconded, to adopt Resolution 7621 recognizing CJ Gonsior for his 40
years of volunteer service to the Orono Police Department. VOTE: Ayes 5, Nays 0.
Page 1 of 3
6
Minutes
City Council Regular Meeting
Monday, October 13, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
PUBLIC COMMENTS
Samantha Capen Muldoon, 1801 West Farm Road; Amy and Matt Herman, 3825 Cherry Ave.; and
George Klein, 235 Crestview Ave., provided comments.
13. Kenobi Pond Rehabilitation Award
Benson had some questions about this proposed project and the sustainability of the seed mix and
plantings that will be used in the restoration.
Benson moved, Ricks seconded, to approve the Kenobi Pond Rehabilitation contract award to
Sunram Construction for $72,900. VOTE: Ayes 5, Nays 0.
DISCUSSION ITEM
17.5 Metropolitan Council Sewer Project for Orono Interceptor Improvements
Benson noted she had attended a meeting on this project, which will affect Orono residents. She discussed
the need for communication with the public, as well as sustainability and mitigation factors, where the
City has the opportunity for input.
FINANCE REPORT
18. Third Quarter Financial Update
Finance Director Jim presented the Third Quarter Financial Update, including unaudited figures for year-
to-date revenue and expenses.
The Council discussed the report and asked questions.
CITY ADMINISTRATOR/ENGINEER REPORT
None
COUNCIL COMMITTEE REPORTS
None
MAYOR/COUNCIL REPORT
Mayor and Council provided reports.
ADJOURNMENT
Ricks moved, Schwingler seconded, to adjourn the meeting at 6:54 p.m. to Monday, October 27,
2025, at 6:00 p.m. VOTE: Ayes 5, Nays 0.
Page 2 of 3
7
Minutes
City Council Regular Meeting
Monday, October 13, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
ATTEST:
Christine Lusian, City Clerk Bob Tunheim, Mayor
Minutes approved by Orono City Council October 27, 2025. Meeting videos and transcripts
available at oronomn.gov.
Page 3 of 3
AGENDA ITEM
Date: October 27, 2025
Title: Claims/Bills
Presenter: Kellie Hoen, Administrative Assistant
Section: Consent Agenda
Item: 2
Purpose:
The purpose of this action item is to approve payment of claims made on the City for services
and/or products provided to the City.
2. Background:
The attached claims for payment have been received by the City. Staff has reviewed the claims and
is recommending approval of the listing for payment. The claims will be paid by checks 126966 to
127053, and ACH transactions 20130758 to 20130764 totaling $942,412.05 .
3. Staff Recommendation:
Staff recommends approval of a motion authorizing payment to the claims listed as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register 2025-10-22
9
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 1
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
BUREAU OF CRIM. APPREHEN
10/16/2025
126966
0000089229
101-42110-311
CJDN ACCESS FEE
Police Department
2,040.00
Total 126966:
2,040.00
CENTURYLINK
10/16/2025
126967
10.2025 WT
601-49400-321
WTP PHONE/INTERNET 10/04/2025-11/03/2025
Water
151.36
Total 126967:
151.36
MINNESOTA SECURITY CONSO
10/16/2025
126968
1298
101-42110-414
2025 BWC AUDIT
Police Department
2,200.00
Total 126968:
2,200.00
OUVERSON SEWER AND WATE
10/16/2025
126969
843897
602-49450-406
SEWER REPAIR
Sewer
1,200.00
Total 126969:
1,200.00
472LIFT.LLC
10/27/2025
126970
17458
101-42260-403
LLFD BOAT DOCK REMOVAL
Fire Protection Services
580.00
Total 126970:
580.00
A 1 RENT IT 3607
10/27/2025
126971
227015-1
101-43000-224
PATCH TRUCK PROPANE
Public Works Department
104.79
Total 126971:
104.79
ALL SEASON SPORTS LLC
10/27/2025
126972
POOPD1082
101-42110-226
UNIFORMS/MCCOY
Police Department
116.00
Total 126972:
116.00
ANAND GOPINATH
10/27/2025
126973
4-507050-01
999-10015
UB REFUND - 705 OLD LONG LAKE RD - GOPINA
51.31
Total 126973:
51.31
API GARAGE DOOR INC.
10/27/2025
126974
433574220
101-43100-404
BRUSH SITE GATE REPAIRS
Brush Site
242.50
Total 126974:
242.50
BEAUDRY OIL & SERVICE INC
10/27/2025
126975
3071370
701-49800-213
DEF FLUID
Fleet Services
399.95
BEAUDRY OIL & SERVICE INC
10/27/2025
126975
3077653
701-49800-213
VEHICLE ENGINE COOLANT
Fleet Services
452.25
10
City of Orono Check Register- COUNCIL REPORT Page: 2
Check Issue Dates: 10/14/2025 - 10/27/2025 Oct 22, 2025 01:55PM
Payee
Total 126975
BOEHLKE, ERIC
Total 126976
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
Total 126977:
Bond Trust Services Corporation
Total 126978:
BRAD JANS
Total 126979:
Check Check Invoice Invoice GLAccount
Issue Date Number Number
Description
10/27/2025 126976 10.2025 REI 701-49800-437 VAC TRUCK TRAINING
Fleet Services
Department
Invoice
Amount
852.20
136.00
10/27/2025
126977
0374915
101-49280-304
LA24-000054 GARAGE CONDOS
Special Services
266.00
10/27/2025
126977
0374916
101-49280-304
LA07-3311 CRYSTAL BAY BUSINESS CENTER -IN
Special Services
3,295.00
10/27/2025
126977
0374917
602-16500
24-044- FOX ST SANITARY SEWER EXTENSION
956.00
10/27/2025
126977
0374918
602-49450-305
GIS MAINTENANCE SEWER
Sewer
810.00
10/27/2025
126977
0374918
601-49400-305
GIS MAINTENANCE WATER
Water
697.50
10/27/2025
126977
0374918
651-49910-305
GIS MAINTENANCE STORM SEWER
Storm Water
495.00
10/27/2025
126977
0374918
101-43170-305
GIS MAINTENANCE GENERAL
Engineering
360.00
10/27/2025
126977
0374918
101-43000-305
GIS FOR STREETS
Public Works Department
135.00
10/27/2025
126977
0374918
101-45200-305
GIS MAINTENANCE PARKS
Parks
202.50
10/27/2025
126977
0374918
101-42400-305
GIS FOR CDD
Building & Zoning
607.50
10/27/2025
126977
0374918
101-43170-305
GIS MAINTENANCE GENERAL
Engineering
679.25
10/27/2025
126977
0374934
602-49450-304
SEWER METERING FEASIBILITY
Sewer
255.00
10/27/2025
126977
0374942
602-16500
25-012 SANITARY SEWER REHABILITATION
1,519.50
10/27/2025
126977
0374945
602-49450-304
SEWER METERING FEASIBILITY
Sewer
420.00
10/27/2025
126977
0374948
435-48980-304
26-001 2026 STREET IMPROVEMENT PROJECT
2026 Street Improvements
1,778.50
10/27/2025
126977
0374949
225-45200-304
25-032 ANTOINE PARK MASTER PLAN
Parks - Special Revenue Fund
91.00
10/27/2025
126977
0374950
402-48050-304
25-002 BROWN ROAD IMPROVEMENTS
3,423.50
10/27/2025
126977
0374951
440-48965-530
25-035 CITY HALL & PD PARKING LOT MAINTEN
437.00
10/27/2025
126977
0374952
225-45200-304
24-028 HACKBERRY PARK REVITALIZATION
Parks - Special Revenue Fund
2,132.00
10/27/2025
126977
0375050
435-48979-304
25-001 2025 STREETS IMPROVEMENT
2025 Street Improvements
36,404.00
10/27/2025
126977
0375058
651-16500
25-022 CASCO COVE STORMWATER IMPROVEM
5,590.00
10/27/2025
126977
0375058
651-16500
25-020 2025 KENOBI POND STORMWATER IMPR
6,870.50
67,424.75
10/27/2025
126978
99560
324-47000-620
PAYING AGENT FEE - 2021A
475.00
10/27/2025 126979 LA25-000032 101-22205 ESCROW REFUND - LA25-000032 - 3745 SHORE
475.00
700.00
11
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 3
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
BRIAN CLARK
10/27/2025
126980
10.2025 REI
101-43000-226
WORK BOOTS
Public Works Department
299.99
Total 126980:
299.99
BRIDGESTONE GOLF INC
10/27/2025
126981
INV-1003316
613-49830-095
GOLF GLOVES
Golf Course
54.92
Total 126981:
54.92
BRIDGETOWER OPCO LLC
10/27/2025
126982
745817415
601-16500
22-022 SOUTH WATER PLANT CONTROL UPGRA
292.60
Total 126982:
292.60
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
FIRE MATTER 09/25
Law/Legal Services
3,111.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
RECYCLING CONTRACT
Law/Legal Services
1,581.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
TOBACCO ORDINANCE
Law/Legal Services
170.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
WASTE HAULER/GARBAGE ORDINANCE
Law/Legal Services
2,125.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
UNION NEGOTIATIONS 09/25
Law/Legal Services
1,547.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
UB BANKRUPTCY INQUIRY
Law/Legal Services
493.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
HR MATTER 09/25
Law/Legal Services
476.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
MIDCO LEASE 09/2025
Law/Legal Services
102.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
AT&T FIBER MATTER 09/2025
Law/Legal Services
204.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-000OG
101-41600-307
ADMINISTRATION/GENERAL MATTERS 09/25
Law/Legal Services
5,182.95
CAMPBELL KNUTSON
10/27/2025
126983
2717-0004G
101-42110-307
POLICE MATTERS 09/25
Police Department
765.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-0201G
101-41600-307
MISC RECORDINGS 09/25
Law/Legal Services
397.80
CAMPBELL KNUTSON
10/27/2025
126983
2717-0800G
101-42400-307
B&Z ASSISTANCE 09/25
Building & Zoning
255.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-0802G
101-42400-307
B&Z ASSISTANCE 09/2025
Building & Zoning
844.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-0943G
101-49280-307
LA24-000059, 215 NORTH ARM LN
Special Services
110.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-0971G
101-49280-307
LA25-000025, 1530 ORCHARD BEACH PL
Special Services
192.50
CAMPBELL KNUTSON
10/27/2025
126983
2717-0974G
101-49280-307
LA25-000024, 1440 BALDUR PARK
Special Services
82.50
CAMPBELL KNUTSON
10/27/2025
126983
2717-0975G
101-49280-307
LA25-000031, 650 BROWN RD
Special Services
82.50
CAMPBELL KNUTSON
10/27/2025
126983
2717-0976G
101-49280-307
LA25-000032, 3745 SHORELINE DR
Special Services
82.50
CAMPBELL KNUTSON
10/27/2025
126983
2717-0977G
101-49280-307
LA25-000035, 880 PARTENWOOD RD
Special Services
82.50
CAMPBELL KNUTSON
10/27/2025
126983
2717-9998G
101-41600-306
PROSECUTION SERVICES 09/25
Law/Legal Services
202.00
CAMPBELL KNUTSON
10/27/2025
126983
2717-9999G
101-41600-306
PROSECUTION SERVICES 09/25
Law/Legal Services
3,445.07
Total 126983: 21,533.32
CENTRAL PENSION FUND SOU 10/27/2025 126984 10.16.25 FU 101-21705 CENTRAL PENSION FUND 10.16.2025 2,087.00
12
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 4
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126984:
2,087.00
CHEVROLET
10/27/2025
126985
27285
701-49800-222
PD TAHOE 274 WINDOW SWITCH
Fleet Services
52.41
Total 126985:
52.41
CITY OF BLOOMINGTON
10/27/2025
126986
25590
601-49400-319
WATER TESTING
Water
84.00
Total 126986:
84.00
CITY OF LONG LAKE
10/27/2025
126987
09.2025 SE
601-49400-387
09.2025 WATER
Water
2,536.95
CITY OF LONG LAKE
10/27/2025
126987
09.2025 SE
602-49450-387
09.2025 SEWER
Sewer
3,817.58
CITY OF LONG LAKE
10/27/2025
126987
20250031
101-42260-318
4TH QTR 2025 FIRE SERVICE
Fire Protection Services
156,265.75
CITY OF LONG LAKE
10/27/2025
126987
20250035
101-42260-318
JOINT DUTY CREW - SEPTEMBER 2025
Fire Protection Services
3,960.00
Total 126987:
166,580.28
CITY OF MINNETONKA BEACH
10/27/2025
126988
3RD QTR W
602-49450-387
2025 3RD QTR SEWER SERVICE
Sewer
265.00
Total 126988:
265.00
DORI MOLITOR
10/27/2025
126989
1-130610-00
999-10015
UB REFUND - 3061 CASCO POINT RD - MOLITO
61.51
Total 126989:
61.51
EARL FANDERSEN &ASSOC
10/27/2025
126990
0141009-IN
101-43000-224
TRAFFIC DELINEATORS
Public Works Department
1,862.55
Total 126990:
1,862.55
ECM PUBLISHERS INC
10/27/2025
126991
1068200
101-41900-352
TOBACCO SALES UPDATES
Central Services
50.40
ECM PUBLISHERS INC
10/27/2025
126991
1068201
101-42400-352
PLANNING COMMISSION PUBLIC HEARING
Building & Zoning
151.20
ECM PUBLISHERS INC
10/27/2025
126991
1069208
101-41900-352
2026 SPECIAL ASSESSMENT NOTICE
Central Services
189.00
ECM PUBLISHERS INC
10/27/2025
126991
1069209
601-49400-340
POSTING FOR SOUTH WATER PLANT UPGRADE
Water
287.20
Total 126991:
677.80
FIDELITY SECURITY LIFE INSU
10/27/2025
126992
166999872
101-21716
VISION PLAN 10/2025
307.74
13
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 5
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126992:
307.74
FILEONQ INC
10/27/2025
126993
13572
101-42110-416
FILEONQ -ANNUAL LICENSE RENEWAL 2026
Police Department
1,300.67
Total 126993:
1,300.67
FLEETPRIDE INC
10/27/2025
126994
129321515
701-49800-222
FIRE DEPARTMENT LADDER TRUCK PTO GASK
Fleet Services
13.95
Total 126994:
13.95
GALLS LLC
10/27/2025
126995
032837620
101-42110-226
UNIFORMS/NEW HIRE HANSON
Police Department
102.95
Total 126995:
102.95
GEHRMAN ANIMAL HOSPITAL
10/27/2025
126996
9929857
101-42110-317
K9 EXPENSE/VET
Police Department
400.83
Total 126996:
400.83
GENUINE PARTS COMPANY/NA
10/27/2025
126997
635328
701-49800-222
PD TAHOE FUSE
Fleet Services
4.45
Total 126997:
4.45
GERTEN GREENHOUSES -446
10/27/2025
126998
10959/15
701-49800-212
FORKLIFT PROPANE
Fleet Services
51.98
Total 126998:
51.98
GMH ASPHALT
10/27/2025
126999
2025 STREE
435-48979-590
25-001 2025 STREET IMPROVEMENT PROJECT
2025 Street Improvements
378,009.50
GMH ASPHALT
10/27/2025
126999
2025 STREE
435-20600
25-001 2025 STREET IMPROVEMENT PROJECT
18,900.48-
Total 126999:
359,109.02
GO PERMITS LLC
10/27/2025
127000
RBG25-0001
101-20802
BP REFUND - RBG25-000113 - 607 PARK LANE
1.81
GO PERMITS LLC
10/27/2025
127000
RBG25-0001
101-32510
BP REFUND - RBG25-000113 - 607 PARK LANE
110.41
Total 127000:
112.22
GOPHER ACE
10/27/2025
127001
026823/1
101-45200-221
NUTS & BOLTS
Parks
.45
GOPHER ACE
10/27/2025
127001
026876/1
101-45200-223
PEST REPELLENT BIG ISLAND
Parks
14.99
GOPHER ACE
10/27/2025
127001
26797/1
602-49450-226
GLOVES FOR JASON
Sewer
14.99
14
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 6
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 127001:
30.43
H & H CONTRACTORS LLC
10/27/2025
127002
RAS25-0000
101-34410
BP REFUND - RAS25-000059 - 690 TONKAWA RD
463.27
Total 127002:
463.27
HAWKINS INC
10/27/2025
127003
7225888
601-49400-216
CHLORINE TANKS
Water
50.00
Total 127003:
50.00
HENNEPIN COUNTY ACCOUNT
10/27/2025
127004
1000254167
101-42110-414
RADIO/MDC LEASES
Police Department
3,073.86
HENNEPIN COUNTY ACCOUNT
10/27/2025
127004
1000254183
101-43000-414
PW RADIO LEASE
Public Works Department
320.43
HENNEPIN COUNTY ACCOUNT
10/27/2025
127004
1000254218
101-42260-414
FIRE RADIO FEES 09/2025
Fire Protection Services
844.77
Total 127004:
4,239.06
HENNEPIN COUNTY ENVIRON
10/27/2025
127005
01296367
101-45200-319
BEACH WATER TESTING
Parks
1,200.00
Total 127005:
1,200.00
HIGHVIEW PLUMBING INC
10/27/2025
127006
17810
602-49450-443
1&1 INSPECTION BY HIGHVIEW PLUMBING
Sewer
500.00
Total 127006:
500.00
HOTSY MINNESOTA
10/27/2025
127007
26754
101-42260-215
CAR WASH SOAP
Fire Protection Services
371.79
Total 127007:
371.79
HYDRO KLEAN
10/27/2025
127008
2025 CIPP P
602-16500
25-012 SEWER REHABILITATION PROJECT
99,432.38
HYDRO KLEAN
10/27/2025
127008
2025 CIPP P
602-20600
25-012 SEWER REHABILITATION PROJECT
4,971.62-
Total 127008:
94,460.76
International Union Local #49
10/27/2025
127009
10.2025 DUE
101-21707
LOCAL 49 DUES - 10/2025
455.00
Total 127009:
455.00
JASON STOCKWELL
10/27/2025
127010
LA25-000037
101-22205
ESCROW REFUND - LA25-000037 - 3577 LIVINGS
700.00
15
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 7
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 127010:
700.00
JERRY GRAY
10/27/2025
127011
LA25-000035
101-22205
ESCROW REFUND - LA25-000035 - 880 PARTEN
700.00
Total 127011:
700.00
JOSEPH DUNHAM
10/27/2025
127012
RAS25-0000
101-34410
BP REFUND - RAS25-000075-1060 BROWN RD N
129.58
Total 127012:
129.58
JPS HOMES LLC
10/27/2025
127013
1-435770-04
999-10015
UB REFUND - 3577 LIVINGSTON AVE - JPS HOM
175.13
Total 127013:
175.13
KIRVIDA FIRE
10/27/2025
127014
13636
101-42260-402
REPAIR TO LLFD E11
Fire Protection Services
521.64
Total 127014:
521.64
LANO EQUIPMENT INC
10/27/2025
127015
03-1188220
405-48500-580
PARKS KUBOTA RTV
Imp Eqpt Outlay
25,551.86
LANO EQUIPMENT INC
10/27/2025
127015
03-1189840
701-49800-221
UNIT 452 FILTERS
Fleet Services
636.67
LANO EQUIPMENT INC
10/27/2025
127015
03-1189841
701-49800-221
KUBOTA MINI EXCUVATOR HYDRAULIC CYLIND
Fleet Services
180.25
LANO EQUIPMENT INC
10/27/2025
127015
03-1190762
701-49800-221
UNIT 452 HYDRAULIC HOSE HOLDER
Fleet Services
292.22
LANO EQUIPMENT INC
10/27/2025
127015
03-1192236
701-49800-221
KUBOTA RTV FILTERS
Fleet Services
242.81
Total 127015:
26,903.81
LAW ENFORCEMENT LABOR S
10/27/2025
127016
10.2025 DUE
101-21707
LELS DUES - LOCAL 168 10/2025
365.00
LAW ENFORCEMENT LABOR S
10/27/2025
127016
10.2025 DUE
101-21707
LELS DUES - LOCAL 40 10/2025
1,478.71
Total 127016:
1,843.71
LAWRENCE & CYNTHIA HOLTZ
10/27/2025
127017
2-513970-03
999-10015
UB REFUND - 1397 ORONO LN - HOLTZ
17.50
Total 127017:
17.50
MACQUEEN EQUIPMENT LLC
10/27/2025
127018
P56436
101-42260-226
HELMET SHIELDS FOR NEW FF'S
Fire Protection Services
444.00
Total 127018:
444.00
16
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 8
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
MEB ENTERPRISE INC
10/27/2025
127019
1415
101-43000-224
FILL DIRT
Public Works Department
1,250.00
MEB ENTERPRISE INC
10/27/2025
127019
1416
601-49400-405
SERVICE LINE REPAIR TASK498920
Water
1,575.00
MEB ENTERPRISE INC
10/27/2025
127019
1417
101-43000-408
BROWN ROAD PROJECT
Public Works Department
4,750.00
MEB ENTERPRISE INC
10/27/2025
127019
1418
101-43000-408
CURB AND CB REPAIR TASK495998
Public Works Department
5,550.00
MEB ENTERPRISE INC
10/27/2025
127019
1419
101-43000-224
RED ROCK AND RIVER ROCK FOR YARD
Public Works Department
3,856.62
Total 127019:
16,981.62
METLIFE
10/27/2025
127020
ACCIDENT 1
101-21721
ACCIDENT 11.2025
350.66
METLIFE
10/27/2025
127020
CRITICAL IN
101-21721
CRITICAL INS 11.2025
153.96
METLIFE
10/27/2025
127020
DENTAL INS
101-15998
DENTAL INS -COBRA BR
34.61
METLIFE
10/27/2025
127020
DENTAL INS
101-15998
DENTAL INS -COBRA ET
66.37
METLIFE
10/27/2025
127020
DENTAL INS
101-21709
DENTAL INSURANCE 11/25
3,087.16
METLIFE
10/27/2025
127020
HOSPITAL 1
101-21721
HOSPITAL 11.2025
240.10
Total 127020:
3,932.86
MICHAEL & LUCY DOUGHERTY
10/27/2025
127021
4-332850-00
999-10015
UB REFUND - 3285 GRAHAM HILL RD - DOUGHE
40.97
Total 127021:
40.97
MID AMERICA METER, INC.
10/27/2025
127022
256811
601-49400-216
SOFTENER #3 FOR SOUTH WATER PLANTS ME
Water
900.75
Total 127022:
900.75
MTI DISTRIBUTING INC
10/27/2025
127023
1498782-00
101-45200-404
IRRIGATION WINTERIZATION
Parks
1,042.97
Total 127023:
1,042.97
NCPERS GROUP LIFE INS.
10/27/2025
127024
67320011202
101-21710
PERA LIFE 11/2025
416.00
Total 127024:
416.00
NORTH MEMORIAL HEALTH CA
10/27/2025
127025
107024
101-42110-437
FIRST RESPONDER/MULTIPLE
Police Department
1,300.00
NORTH MEMORIAL HEALTH CA
10/27/2025
127025
107025
101-42260-437
EMS REFRESHER
Fire Protection Services
50.00
Total 127025:
1,350.00
NOVA TECHNOLOGIES
10/27/2025
127026
179224
710-49970-321
PHONE SCRIPT CHANGE
IT Services
190.00
17
City of Orono Check Register- COUNCIL REPORT Page: 9
Check Issue Dates: 10/14/2025 - 10/27/2025 Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Payee
Issue Date
Number
Number
Total 127026:
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4374876710
101-42110-201
OFFICE SUPPLIES
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4376889430
101-41900-201
CUPS
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4398949620
101-42110-201
OFFICE SUPPLIES
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4398961470
101-42110-201
OFFICE SUPPLIES
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4435570520
101-41900-201
NAPKINS
ODP BUSINESS SOLUTIONS LL
10/27/2025
127027
4435570520
101-41900-201
KLEENEX
Total 127027:
OMANN CONTRACTING COMPA
10/27/2025
127028
19163
101-43000-224
PATCHING
OMANN CONTRACTING COMPA
10/27/2025
127028
19166
101-43000-224
PATCHING
Total 127028:
ONSITE DRUG TESTING & CON
10/27/2025
127029
02877
601-49400-319
DRUG TESTING - NELSON
ONSITE DRUG TESTING & CON
10/27/2025
127029
02877
602-49450-319
DRUG TESTING - NELSON
Total 127029:
OPEIU - LOCAL 12
10/27/2025
127030
10.2025 DUE
101-21707
UNION DUES - LOCAL 12 10/2025
Total 127030:
OTTEN BROTHERS
10/27/2025
127031
1-189713
101-41900-223
LANDSCAPING
Total 127031:
OUVERSON SEWER AND WATE
10/27/2025
127032
867370
602-49450-443
1&1 REDUCTION SEWER REPAIR
Total 127032:
POOL, BRODY
10/27/2025
127033
10.2025 REI
701-49800-437
VAC TRUCK TRAINING
Total 127033:
Riverside Design
10/27/2025
127034
4901
101-42110-352
OFFICE SUPPLIES
Department Invoice
Amount
Police Department
83.38
Central Services
3.99
Police Department
27.29
Police Department
39.99
Central Services
56.47
Central Services
60.12
Public Works Department 270.00
Public Works Department 271.80
Water 217.50
Sewer 217.50
Central Services 33.56
Sewer 6,000.00
Fleet Services 937.93
Police Department 90.00
18
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 10/14/2025 - 10/27/2025
Page: 10
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 127034:
90.00
SECURITY & SOUND CO
10/27/2025
127035
30249
710-49970-319
SECURITY SYSTEM MONITORING - PD
IT Services
336.00
Total 127035:
336.00
SHAUGHNESSY LAWN CARE
10/27/2025
127036
09.2025
101-45200-404
PARK MOWING 8/15/25-9/15/25
Parks
4,628.57
Total 127036:
4,628.57
STEVEN DORE
10/27/2025
127037
1-721720-02
999-10015
UB REFUND - 2172 SHADYWOOD RD - DORE
5.70
Total 127037:
5.70
STEVEN ENQUIST
10/27/2025
127038
1-826101-00
999-10015
UB REFUND - 2610 LAFAYETTE RD - ENGQUIST
19.83
Total 127038:
19.83
STREICHER'S
10/27/2025
127039
11787699
101-42110-226
UNIFORMS/MCCOY
Police Department
169.98
STREICHER'S
10/27/2025
127039
11788744
101-42110-226
UNIFORMS/NEW HIRE HANSON
Police Department
920.88
STREICHER'S
10/27/2025
127039
11788924
101-42110-226
UNIFORMS/NEW HIRE HANSON
Police Department
201.98
Total 127039:
1,292.84
STREICHER'S
10/27/2025
127040
11788396
101-42260-226
DUTY UNIFORM FOR BRANDON DUETSCH
Fire Protection Services
238.95
STREICHER'S
10/27/2025
127040
11789069
101-42260-226
DUTY UNIFORM FOR ADLER BURTON
Fire Protection Services
114.99
Total 127040:
353.94
SUN LIFE FINANCIAL
10/27/2025
127041
ST DISABILI
101-21714
STD- 10/2025
1,144.20
SUN LIFE FINANCIAL
10/27/2025
127041
SUPP LIFE 1
101-21710
LIFE INSURANCE - 10/2025
1,285.40
Total 127041:
2,429.60
TERMINAL SUPPLY CO
10/27/2025
127042
62833-00
701-49800-221
EQUIPMENT HYDRAULIC HOSE PROTECTANT S
Fleet Services
516.95
TERMINAL SUPPLY CO
10/27/2025
127042
62894-00
701-49800-221
EQUIPMENT HYDRAULIC FITTINGS
Fleet Services
295.83
Total 127042:
812.78
19
City of Orono Check Register- COUNCIL REPORT Page: 11
Check Issue Dates: 10/14/2025 - 10/27/2025 Oct 22, 2025 01:55PM
Payee
THE HARTFORD
Total 127043:
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
Total 127044:
US Bank Equipment Finance
Total 127045:
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
Total 127046:
WARREN GARRETT
Total 127047:
WASTE MANAGEMENT
Total 127048:
WHCEA
WHCEA
Check
Issue Date
Check
Number
Invoice
Number
Invoice GLAccount
Description
Department
Invoice
Amount
10/27/2025
127043
LT DISABILIT
101-21713
LTD 10/2025
1,899.38
1,899.38
10/27/2025
127044
1410176085
613-49830-223
MATS AND TOWEL - GC
Golf Course
121.44
10/27/2025
127044
1410176090
101-41900-223
MATS - CITY HALL
Central Services
100.22
10/27/2025
127044
1410177617
101-43000-404
MATS - PW
Public Works Department
37.15
10/27/2025
127044
1410177617
701-49800-215
SHOP TOWELS- PW
Fleet Services
3.91
10/27/2025
127044
1410177617
701-49800-226
UNIFORMS - FLEET
Fleet Services
33.81
10/27/2025
127044
1410177617
602-49450-226
UNIFORMS PW-SEWER DEPT
Sewer
26.09
10/27/2025
127044
1410177617
601-49400-226
UNIFORMS PW-WATER DEPT
Water
26.09
10/27/2025
127044
1410177617
651-49910-226
UNIFORMS - STORMWATER
Storm Water
76.46
10/27/2025
127044
1410177617
101-43000-226
UNIFORMS -STREETS
Public Works Department
72.60
10/27/2025
127044
1410177617
613-49830-226
UNIFORMS GOLF
Golf Course
16.29
10/27/2025
127044
1410177617
101-45200-226
UNIFORMS PARKS
Parks
16.29
10/27/2025
127044
1410177617
101-41900-223
MOPS -CLEANING TOWELS
Central Services
29.88
10/27/2025 127045 566694311 710-49970-413 COPIERS - 10/25
10/27/2025
127046
6125681287
101-43100-321
10/27/2025
127046
6125681287
101-45200-321
10/27/2025
127046
6125681287
101-42110-321
10/27/2025
127046
6125681287
101-41900-321
10/27/2025 127047 LA25-000031 101-22205
ARLO CAMERAS - BRUSH SITE
ARLO CAMERAS - LURTON DOG PARK
ARLO CAMERAS -PD
ARLO CAMERAS - SPARE
ESCROW REFUND LA25-000031 - 650 BROWN R
10/27/2025 127048 8155584-159 603-49500-442 DUMPSTER FOR ROADSIDE DEBRIS
10/27/2025 127049 3503250769 101-43100-381 BRUSH SITE 09/01/25-10/01/25
10/27/2025 127049 3503250769 613-49830-381 GC SECURITY TO 10/31/2025
IT Services
Brush Site
Parks
Police Department
Central Services
Recycling
Brush Site
Golf Course
bbu.Z3
80.02
80.02
80.02
40.01
tuu.UU
4ya.dU
Zt.bt
43.30
20
City of Orono
Check Register- COUNCIL REPORT
Page: 12
Check Issue Dates: 10/14/2025 - 10/27/2025
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
WHCEA
10/27/2025
127049
3503250769
101-43000-381 ELECTRICAL SERVICE 09/01/25-10/01/25
Public Works Department
172.83
Total 127049:
243.70
WINTER EQUIPMENT COMPAN
10/27/2025
127050
IV64854
101-43000-222 433 PLOW CUTTING EDGE
Public Works Department
1,636.80
Total 127050:
1,636.80
WOODDALE BUILDERS
10/27/2025
127051
RPS23-0000
101-22205 ESCROW REFUND - RPS23-000085 - 2726 CARO
10,000.00
Total 127051:
10,000.00
XCEL ENERGY
10/27/2025
127052
949346764
101-41900-381 PW BUILDING ELECTRICITY 09/17/25-10/16/25
Central Services
1,764.48
XCEL ENERGY
10/27/2025
127052
9493480019
101-43000-386 OCB TRAFFIC SIGNAL 09/17/25-10/16/25
Public Works Department
155.86
Total 127052:
1,920.34
ZUMBRO TOOLS 10/27/2025 127053 1020252166 701-49800-240 MECHANICS TOOLS
Total 127053:
MEDSURETY LLC 10/16/2025 20130758 DCAP M. JIN 101-21719
Total 20130758:
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1114-R44T-L
101-41900-201
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1114-R44T-L
101-41900-201
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1D4V-NNVW
701-49800-215
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1D4V-NNVW
701-49800-240
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1D4V-NNVW
613-49830-221
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1D4V-NNVW
701-49800-222
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1GKV-JKPX-
101-42110-201
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1HTK-7FNV-
101-43000-240
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1NQ1-FGH1-
601-49400-226
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1NQ1-FGH1-
602-49450-226
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1NQ1-FGH1-
602-49450-201
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1NQ1-FGH1-
601-49400-227
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1P3X-XCWT-
710-49970-221
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1P61-N7GG-
101-42110-201
AMAZON CAPITAL SERVICE
10/27/2025
20130759
1WGY-FFDG
101-41900-223
DCAP M. JIN
Fleet Services
LANYARDS - FOR SOLICITORS LICENSES
Central Services
POST -IT NOTES
Central Services
SHOP SUPPLIES
Fleet Services
MECHANICS TOOLS
Fleet Services
GOLF CART PARTS
Golf Course
VEHICLE PARTS
Fleet Services
OFFICE SUPPLIES
Police Department
PART FOR GRADE ROD/LASER
Public Works Department
KNIFE FOR LANCE
Water
KNIFE FOR LANCE
Sewer
CHARGER FOR OFFICE
Sewer
IMPELLER FOR MILWAUKEE PUMP - PUMPING H
Water
PRINTER AND WEBCAM FOR CITY
IT Services
OFFICE SUPPLIES- SHARPIES
Police Department
AIR FRESHENERS
Central Services
53.25
2,094.27
15.57
61.11
256.37
20.69
25.99
77.90
56.96
34.99
13.99
14.00
6.16
18.13
169.08
20.43
21.40
21
City of Orono Check Register- COUNCIL REPORT Page: 13
Check Issue Dates: 10/14/2025 - 10/27/2025 Oct 22, 2025 01:55PM
Check Check Invoice Invoice GLAccount
Payee Issue Date Number Number
Total 20130759
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
INNOVO BENEFITS ADMINISTR
10/27/2025
20130760
1561504
Total 20130760
Description
Department
101-15998
HEALTH INSURANCE - 11.2025AJ
601-49400-135
HEALTH INSURANCE - 11.2025-BR
Water
101-42110-135
HEALTH INSURANCE - 11.2025-DM
Police Department
101-42110-135
HEALTH INSURANCE - 11.2025-JW
Police Department
101-15998
HEALTH INSURANCE - 07.2025 - 10.2025 C.SCHU
101-21706
HEALTH INSURANCE - 11.2025
101-21706
HEALTH INSURANCE - 11.2025 J.AARESTAD
LOGIS-WIRE
10/27/2025
20130761
152669
101-42110-310
LOGIS-WIRE
10/27/2025
20130761
152669
101-42110-310
LOGIS-WIRE
10/27/2025
20130761
152669
101-42110-310
LOGIS-WIRE
10/27/2025
20130761
152669
710-49970-329
LOGIS-WIRE
10/27/2025
20130761
152669
710-49970-329
LOGIS-WIRE
10/27/2025
20130761
152731
710-49970-311
LOGIS-WIRE
10/27/2025
20130761
152798
710-49970-319
Total 20130761:
MEDSURETY LLC 10/27/2025 20130762 DCAP J Cuta 101-21719
Total 20130762:
MN DEPT OF LABOR & INDUST 10/27/2025 20130763 Q3 Surcharg 101-20802
MN DEPT OF LABOR & INDUST 10/27/2025 20130763 Q3 Surcharg 601-39610
Total 20130763
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
601-39610
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
601-20806
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37910
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37920
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37930
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37935
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37940
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37960
POLICE MOBILES
POLICE CAD
POLICE RECORDS
FIBER OPTIC SERVICE
INTERNET
NETWORK SERVICES - 09/30/25
GOPHER STATE LOCATES
DCAP J. CUTA
2025 QUARTER 3 SURCHARGE - SEPTEMBER
2025 QUARTER 3 SURCHARGE - SEPTEMBER
WATER METER SALES
WATER TAXABLE SALES
GREEN FEES
GOLF CART RENTAL
ALCOHOL/BEER
POP
CONCESSIONS - SALES TAX
GOLF BALLS
Police Department
Police Department
Police Department
IT Services
IT Services
IT Services
IT Services
Invoice
Amount
812.77
730.68
730.68
730.68
730.68
2,192.04-
67,683.92
1,297.62-
2,485.00
4,913.00
18,948.00
600.00
1,986.00
415.92
Ate] AC
29,360.07
,1 —
104.17
9,888.14
9,498.57
46.00
1,152.00
2,415.00
1,160.00
317.00
12.00
89.00
58.00
City of Orono
Check Register- COUNCIL REPORT
Page: 14
Check Issue Dates: 10/14/2025 - 10/27/2025
Oct 22, 2025 01:55PM
Check
Check
Invoice
Invoice GLAccount Description
Department Invoice
Payee
Issue Date
Number
Number
Amount
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
613-37970 PRO SHOP SALES - SALES TAX
28.00
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
601-20806 BULK WATER SALES
15.00
MN DEPT OF REVENUE -WIRE
10/27/2025
20130764
09.2025 Sale
101-39610 CREDIT - WRITE OFF
3.00-
Total 20130764:
5,289.00
Grand Totals:
942,412.05
23
AGENDA ITEM
Date: October 27, 2025
Title: Upcoming Work Session and Council Training Schedule
Presenter: Adam Edwards, City Administrator / Engineer
Section: Consent Agenda
Item: 3
Purpose:
The purpose of the action item is to schedule future work session agendas and council training /
orientations.
2. Background:
a. Work Sessions. This is an opportunity for council members to propose and agree to future
work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council
meetings. The table below lists upcoming proposed subjects and dates.
Date
Date
Subject
2026
Subject
2025
Code Enforcement
12 Jan
14 Jul
Council Goals for 2026
Average Lakeshore Setback
28 Jul
General Fund Budget Update
26 Jan
Community Management Plan -
4PM Start
Community Survey Planning
Average Lakeshore Setback
11 Aug
Communications Update
9 Feb
Tobacco Sales and Use
25 Aug
Budget - Enterprise Funds (4
23 Feb
Solid Waste Diversion
PM Start)
8 Sep
Preliminary Levy/ Budget
9 Mar
22 Sep
City Facilities Review
23 Mar
13 Oct
Draft Capital Improvement
13 Apr
p
Plans (4 PM Start)
27 Oct
Draft Capital Improvement
27 Apr
p
Plans (4 PM Start)
10 Nov
Fee Schedule Update
11 May
24 Nov
Community Management Plan
25 May
y
Community Management Plan -
Overview
Community Survey Review
8 Dec
None
8 Jun
22 Jun
Preliminary Budget Guidance
b. Council Trainings, Orientations and Special Work Sessions. This is an opportunity for
council members to propose and agree to additional trainings or orientations for council. Staff will
24
then prepare and execute the trainings. The table below lists upcoming proposed subjects and
dates.
Date and Time Subject Location Staff Lead
March 7, 8:30- Salt and Commodities Tours Wayzata and DJ
10:00 Medina
April 4, 10:00- Orono's Conservation Design Code Council Chambers Laura
12:00 Orientation
May 21 st and New Council Member Orientation (CM City Hall Dept Heads
22nd Schwingler)
October 8th, Adam,
9:00-11:00 Resiliency / Sustainability City Hall Laura, DJ,
Joe
3. Process:
The work session dates and times are set by the City's annual Meeting Calendar, which the staff
presents and the council approves, in the November time frame, for the following year.
Historically the city has scheduled 2 hours per month for work sessions. Some times that has been
one, two hour session per month with more recent schedules having two, one hour sessions per
month. These regularly scheduled meetings have then been augmented by special meetings to
cover specific topics that do not fit within the regular schedule, or require additional time to
adequately cover a given topic.
4. Staff Recommendation:
I recommend the next work session occur as scheduled. If the council would like to adjust the
schedule please provide that guidance, and we can make the adjustment.
COUNCIL ACTION REQUESTED
Move to approve the draft work session schedule.
25
AGENDA ITEM
Date: October 27, 2025
Title: Appoint Professional Auditing Firm
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Item: 4
Purpose:
The purpose of this council item is to gain council approval to appoint the professional auditing
firm for the fiscal years ending December 2025, 2026 and 2027 with future years extension
available.
2. Background:
Staff continuously reviews professional services contracted by the City, with the practice of a 5-
year review cycle. The last Request for Proposals (RFP) for Auditing Service was complete in
2019. Since then, the City has been with Abdo for its auditing service. Even with satisfactory
service, it is best practice to still go out for RFPs to ensure the City continues receiving exceptional
service for a competitive price.
The City is required to undergo an annual audit of its financial statements. The purpose of the
audit is to obtain reasonable assurance that the financial statements are free from material
misstatements. The audit also covers internal controls and Minnesota legal compliance. Upon
completion of the audit, a management report will be prepared for the City Council and
administration to be presented at a council meeting.
At the August 11, 2025 City Council meeting, City Council approved going out for RFP for
professional auditing service. The RFP opened on August 12 and closed on October 1. There were
5 proposals received. The lowest proposal came from Mauldin & Jenkins Certified Public
Accountants (MJ CPA), however, lacked examples of other Minnesota cities serviced. Staff is
recommending Abdo, which came in with the second lowest cost. A summary of cost comparison
is provided in attachment Exhibit A.
Abdo has a number of other cities within the area that they perform audit services for. Other cities
includes, but is not limited to, Mound, Long Lake, Excelsior, Chanhassen, and Albertville.
Additionally, Abdo has experience with auditing the City of Orono for the last 6 years and has
shown a continued interest and commitment to provide exceptional auditing services to the City.
3. Staff Recommendation:
Staff recommends a motion to appoint the audit firm of Abdo to perform the required audits for the
City of Orono for the fiscal years ending December 2025, 2026 and 2027 with future years
extension available.
26
COUNCIL ACTION REQUESTED
Motion to appoint the audit firm of Abdo to perform the required audits for the City of Orono for the
fiscal years ending December 2025, 2026 and 2027 with future years extension available.
Exhibits
A. Cost Comparison
4A
Fiscal Year End Audit
BerganKDV/Creative Planning
Abdo
Eide Bailly
CLA
MJ CPA
2025
48,525.00
41,000.00
43,875.00
47,250.00
36,000.00
2026
51,425.00
43,000.00
45,710.00
48,846.00
38,000.00
2027
54,505.00
45,000.00
48,795.00
50,442.00
40,000.00
Total
154,455.00
129,000.00
138,380.00
146,538.00
114,000.00
*Removed Single
Audit Cost
Examples of Other MN Cities Served
St. Joseph
Albertville
Moorhead *
Minnetrista
None
Mendota Heights
Chanhassen
Eagle Lake
Mahtomedi
Cloquet *
Savage
Morris
Delano
Detroit Lakes *
Little Canada
Hinkley
Baxter *
Maple Grove
Watertown
Minnetonka *
Mound
New Brighton *
Long Lake
Brooklyn Park *
Excelsior
*Recipients of ACFR Award
N
00
AGENDA ITEM
Date: October 27, 2025
Title: Solicitor - Time Extension
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
1. Purpose:
The purpose of this action item is to approve an extended operating period.
Item: 5
2. License Applicant(s):
The following companies registered as solicitors for the standard 10 days and request to extend
their time in Orono to continue outreach efforts.
City code gives council the authority to authorize an additional 50 days beyond the initial
registration period. Approval of this extension would authorize these solicitors to continue door-
to-door sales into December.
• Wolf Builders, a company providing storm restoration and exterior remodeling, with a team
of three registered representatives.
• Edward Jones, a financial services firm, with one registered representative.
3. Staff Recommendation:
Staff recommends authorizing the extra 50 days.
COUNCIL ACTION REQUESTED
Consider a motion to approve extending the operating period by fifty 50 days.
29
AGENDA ITEM
Date: October 27, 2025
Title: Compensation Increase - Public Works Maintenance Worker
Presenter: Brent Weldon
Section: Consent Agenda
Item: 6
Purpose:
To gain City Council approval for a step increase for Public Works Maintenance Worker Hunter
Gille.
2. Background:
Public Works employee Hunter Gille started with the City on October 23, 2023 as a Public Works
Maintenance Worker. He has continued to exceed expectations, demonstrating strong
performance, leadership, and initiative. Hunter has stepped into an informal leadership role with
younger crew members, has become one of our most experienced for snow plow operators (often
covering multiple runs during storms), and is always willing to come in for after-hours work as
needed. He has also served as the main operator of the City's new vacuum truck, quickly
mastering its use and ensuring it is effectively utilized for storm water and utility maintenance.
In addition, Hunter has earned his Pesticide Applicator's License and his Winter Maintenance
Supervisor Certificate. This certification has strengthened Orono's snow and ice management
program and provided him with a deeper understanding of best practices for reducing salt usage
and supporting MS4 storm water compliance. Overall, Hunter has proven to be a dependable and
highly valuable member of the Public Works team.
3. Staff Recommendation:
I recommend a step increase for Hunter Gille from Grade 7, Step 4 at $34.06 to Grade 7, Step 5 at
$35.11 of the 2025 Local 49 AFL-CIO pay scale, effective on his anniversary October 23, 2025 for
exceptional performance and professional development.
COUNCIL ACTION REQUESTED
Motion to approve an increase from Grade 7, Step 4 at $34.06 to Grade 7, Step 5 at $35.11 per hour of
the 2025 Local 49 AFL-CIO pay scale retroactive to October 23, 2025 for Public Works Maintenance
Worker Hunter Gille.
30
AGENDA ITEM
Date: October 27, 2025
Title: Tree Maintenance - Contract Extension for Trimming and Removal
Presenter: Brent Weldon
Section: Consent Agenda
Item: 7
Purpose:
To obtain City Council authorization to proceed with contracted tree removal services along
Watertown Road, contingent upon the successful outcome of the cooperative tree removal project
scheduled for November 17-19, 2025, between the City of Orono and CJS Tree Services.
2. Background:
Earlier this year, City Council approved additional funding for right-of-way tree removals due to
the large number of hazardous trees identified citywide. Public Works has since partnered with
CJS Tree Services to test the effectiveness and safety of their grapple saw truck during a
cooperative removal project planned for mid -November.
If the partnership proves successful, staff recommends using the remaining tree removal funds to
expand work along Watertown Road, where numerous dead and declining ash trees present
ongoing safety and maintenance concerns.
3. Scope:
CJS Tree Services would perform grapple saw removals along Watertown Road, focusing on
approximately 110 trees between Willow Drive South and McCulley Road.
City staff would support the operation by providing traffic control, hauling and chipping of the
brush, and maintaining roadway access throughout the project.
4. Cost:
The proposed work includes approximately 110 trees to be removed between Willow Drive South
and McCulley Road.
From Willow Drive South to Old Crystal Bay Road, 57 trees are estimated at $8,375 total
(—$147 per tree).
• From Old Crystal Bay Road to Stubbs Bay Road, 20 trees are estimated at $4,690 total
(—$235 per tree).
From Stubbs Bay Road to McCulley Road, 33 trees are estimated at $11,055 total (—$335
per tree).
The total estimated project cost is $24,120, with an overall average of approximately $219 per
tree.
31
5. Funding:
This project will be funded through the Streets Operating Budget, including the additional funds
approved by City Council earlier this year for additional tree removal due to the number of trees
identified citywide.
This estimate reflects vendor costs only. City labor, equipment use, and hauling support will be
covered through existing operational resources and are not included in the quoted amount. Only
the vendor portion of the work —estimated at $24,120.
6. Staff Recommendation:
The City previously solicited quotes for similar right-of-way tree removals earlier in 2025,
receiving pricing from multiple vendors: CJS Tree Services — $21,429 and Priority Tree Experts —
$40,000. Based on those results, CJS Tree Services provided the best overall value to the City.
Given the specialized nature of grapple saw equipment and the limited number of qualified
vendors offering comparable capabilities, staff recommends expanding the existing contract with
CJS under the same cost structure. Reasonable efforts were made to identify alternative
contractors, but no comparable local vendors were found with grapple saw capacity or availability
this season.
Staff recommends conditional approval to proceed with CJS Tree Services for the Watertown
Road tree removals at an estimated cost of $24,120, contingent upon successful completion of the
November 17-19 cooperative project with CJS Tree Services.
COUNCIL ACTION REQUESTED
Motion to accept the tree maintenance quote from CJS Services for $24,120.00
32
AGENDA ITEM
Date: October 27, 2025
Title: Repair Blacktop - Ivy Place
Presenter: Brent Weldon
Section: Consent Agenda
Item: 8
Purpose:
The purpose of this action item is to accept a contractor quote for pavement improvements along
the lower portion of Ivy Place.
2. Background:
Residents on Ivy Place have shared concerns regarding pavement deterioration, uneven surfaces,
and winter maintenance challenges. Following those inquiries, staff conducted a detailed field
assessment.
The inspection found that while the majority of Ivy Place remains in good condition, the lower hill
section (approximately 3532-3560 Ivy Place) shows multiple patches and areas of minor
settlement. Two specific locations would benefit from milling and patching to address surface
irregularities.
The asphalt curb continues to function properly, managing stormwater effectively during rainfall
events. The catch basin structure located further up the roadway is currently being rehabilitated to
improve drainage performance and extend the system's service life.
Overall, the roadway is structurally sound, and targeted milling and overlay work in the lower
portion will correct surface issues, enhance drivability, and extend the pavement's useful life until
a full reconstruction is warranted.
3. Scope:
The project includes butt -milling high areas and tie-ins to existing pavement, cleaning and
preparing the surface, applying CQS-1H tack material, and paving a 2-inch bituminous overlay
(SPWEA340B) over approximately 906 square yards of pavement area.
Traffic control, cleanup, and restoration are considered incidental to the work and included in the
contractor's price.
4. Cost:
The City of Orono received two quotes for the mill and overlay work. The lowest quote from a
qualified contractor was from MEB Enterprises Inc. for $28,875.00.
Contractor
Total Quote
MEB Enterprises Inc.
$28,875.00
Allied Blacktop Company
$29,807.00
33
Funding:
This project will be funded through the Pavement Fund.
6. Staff Recommendation:
Staff recommends that the City Council accept the quote from MEB Enterprises Inc. in the amount
of $28,875.00 for the Ivy Place mill and overlay project.
COUNCIL ACTION REQUESTED
Motion to accept the quote in the amount of $28,875.00 from MEB Enterprises Inc. for pavement
improvements along the lower portion of Ivy Place.
34
AGENDA ITEM
Date: October 27, 2025
Title: Oath of Office - Police Officer
Presenter: Correy Farniok, Police Chief
Section: Public Safety Report
Purpose:
Oath of Office for Officer Kohlton Beck
2. Staff Recommendation:
Presentation - No Action Required
COUNCIL ACTION REQUESTED
Presentation - No Action Required
Item: 9
35
AGENDA ITEM
Date: October 27, 2025
Item: 10
Title: Agreements - Shoreline Fire Department - Resolutions 7632 and 7633
Presenter: Adam Edwards, City Administrator / Engineer
Section: Public Safety Report
Purpose:
The purpose of this council item is to approve the Shoreline Fire Department Joint Powers
Agreement, Fire Station leases, and appoint Directors to the Fire Department Board.
2. Background:
A. Joint Powers Agreement (JPA). The current 2002 fire services contract expires at the end of
2025. The JPA (Exhibit B) creates a joint powers entity to provide fire protection and emergency
medical services to the members and an orderly transition of operational responsibilities of the
Long Lake Fire Department and the Orono Fire Department into the the Shoreline Fire
Department. In April 2025, the first amendment to the existing contract was approved by the
members. That amendment outlined the key provisions of a this new JPA and those elements have
been incorporated into the JPA.
B. Fire Stations Leases. Lease agreements for the two city -owned fire stations were developed
and are ready for approval. The Willow Drive fire station is jointly owned 50150 between the
cities of Orono and Long Lake. The Navarre fire station is solely owned by Orono.
C. Fire Department Board Directors. The governing body of the new Shoreline Fire Department
is a Board made up of Directors from each of the member cites. Each member city is authorized to
appoint 2 elected officials to be its directors and a third elected official to serve as an alternate.
3. Summary:
The proposed Joint Powers Agreement (JPA) establishes a new, independent Fire Department
jointly governed by the member cities. Key provisions of the agreement include:
A. Operational Start Date. The department will officially begin operations on January 1, 2026.
B. Governance Structure. The department will be governed by a Board of Directors consisting of
two voting representatives from each member city.
• Voting Authority: The City of Orono will retain a minimum of 50% voting power as long as
its financial contribution exceeds 50% of total funding.
• Operating Committee: A committee composed of staff from the member cities will provide
administrative support and oversight for the department and its Fire Chief.
C. Board Responsibilities. The Board's authority includes: Employment and personnel decisions,
capital purchases, policy approval, review and approval of the draft operating and capital budgets.
D. Service Standards. The JPA defines the minimum services to be provided by the department,
along with the required service levels.
36
E. Equipment, Facilities, and Funding. The agreement details how equipment, facilities, and
departmental funds will be managed and allocated among members.
F. Leadership. The department will be led by a Fire Chief appointed by the Board. The current
LLFD Chief will serve as the initial interim chief during the transition.
G. Financial Contributions. Each member city will contribute its allocated share of the total
budget (operating and capital expenses) based on the following formula: 1/3 Property Value, 1/3
Population, 1/3 Call Volume.
H. Budgeting and Planning. The department will prepare an annual operating budget and a
capital improvement plan, both subject to Board approval and subsequent approval by the member
cities.
I. Membership Changes. The JPA specifies procedures for adding new members and for
communities to become contract cities served by the department.
J. Implementation Tasks. The agreement outlines the key steps and milestones required to ensure
the department is fully operational by the established start date.
4. Cost:
A. The Operating Budget and Capital costs for 2026 will need to be approved by the Board and
the cities during their final budget approvals in December. The estimated operating budget cost
for Orono fire services is $947,400. The Capital Improvement Plan (CIP) allocation for Orono fire
capital is estimated at $410,000.
B. In the JPA, Orono agrees to provide Long Lake $50,000 per year for 5 years with the intent of
offsetting their fire capital expenditures. This brings Orono's fire capital improvement allocation to
a total of $460,000.
Funding:
Funding for fire services is provided through property tax levy.
6. Staff Recommendation:
I recommend adoption of the JPA, approval of leases, and appointment of members.
COUNCIL ACTION REQUESTED
Move to
1) Adopt resolution 7632 approving the Joint Powers Agreement establishing the Shoreline Fire
Department, and approving the lease agreements.
2) Adopt resolution 7633 appointing representatives to the Shoreline Fire Department Board, Operating
Committee, and Fiscal Agent Role.
Exhibits
A. Resolution 7632 - Shoreline Fire Agreements
B. Agreement - Shoreline Fire
C. Shoreline Fire Department Station 1 Lease
D. Shoreline Fire Department Station 2 Lease
E. Resolution 7633 - Shoreline Fire Appointments
37
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7632
A RESOLUTION APPROVING JOINT POWERS AGREEMENT
TO ESTABLISH SHORELINE FIRE DEPARTMENT AND APPROVING
LEASES FOR 340 WILLOW DRIVE AND 3770 SHORELINE DRIVE
WHEREAS, the City of Orono has entered an Agreement and Contract for Fire Protection,
dated October 15, 2002 with the City of Long Lake and City of Medina, as amended by an
Addendum to Contract for Fire Protection between Orono and Long Lake, dated December 12,
2011 and as amended by First Amendment to Agreement and Contract for Fire Protection among
the Members, dated April 14, 2025 ("collectively, the "Existing Fire Services Agreement"); and
WHEREAS, the City of Orono is a party to certain litigation related to the Existing Fire
Services Agreement, in a case entitled City Long Lake v. City of Orono, Hennepin County District
Court File No. 27-CV-23-9758 (the "Lawsuit"); and
WHEREAS, the City of Orono and City of Long Lake are parties to a Contract for Joint
Ownership, dated August 8, 2001, relating to the joint ownership, operation and maintenance of
the real property located at 340 Willow Drive North in Orono, which is improved with a fire station
known as "Fire Station No. I"; and
WHEREAS, the City of Orono is the fee owner of certain real property located at 3770
Shoreline Drive North in Orono, which is improved with a fire station known as "Fire Station No.
2"; and
WHEREAS, the term of the Existing Fire Services Agreement is scheduled to expire on
December 31, 2025; and
WHEREAS, the City of Long Lake and City of Orono have negotiated an agreement
entitled Shoreline Fire Department Joint Powers Agreement (the "Joint Powers Agreement"),
which establishes a joint powers entity, to be known as the Shoreline Fire Department (the
"Department"), which will provide fire protection services to each of the cities according to the
terms of the Joint Powers Agreement; and
WHEREAS, the City of Orono and City of Long Lake propose to lease the property at 340
Willow Drive North to the Department, as contemplated by the Joint Powers Agreement and
according to the terms of a negotiated lease agreement (the "340 Willow Lease"); and
237618v2
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CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7632
WHEREAS, the City of Orono proposes to lease the property at 3770 Shoreline Drive to
the Department, as contemplated by the Joint Powers Agreement and according to the terms of a
negotiated lease agreement (the "3770 Shoreline Lease"); and
WHEREAS, the City of Orono has negotiated the Joint Powers Agreement and the
proposed lease agreements in contemplation of and predicated upon a complete and final
settlement of all claims and disputes that have been or could be raised in the Lawsuit.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono as
follows:
1. The Joint Powers Agreement is approved in the form presented to the City Council.
The mayor and city attorney are authorized to make non -substantive modifications to
the Joint Powers Agreement prior to execution, subject to approval of the authorized
representatives of the City of Long Lake.
2. The 340 Willow Lease is approved in the form presented to the City Council. The
mayor and city attorney are authorized to make non -substantive modifications to the
340 Willow Lease prior to execution, subject to approval of the authorized
representatives of the City of Long Lake
3. The 3770 Shoreline Lease is approved in the form presented to the City Council. The
mayor and city attorney are authorized to make non -substantive modifications to the
3770 Shoreline Lease prior to execution, subject to approval of the authorized
representatives of the City of Long Lake
4. The mayor and city clerk are authorized and directed to execute the Joint Powers
Agreement, 340 Willow Lease, and 3770 Shoreline Lease promptly after the effective
date of this resolution.
5. The mayor, city staff, city attorney, and the City's defense counsel in the Lawsuit are
authorized and directed to take all necessary steps to obtain the Court's approval of a
stipulation of dismissal of the Lawsuit that is conditioned solely upon the approval of
the Joint Powers Agreement, 340 Willow Lease and 3770 Shoreline Lease by the City
Councils of the City of Long Lake and the City of Orono, with each party to bear its
own costs and attorneys' fees.
6. The foregoing resolutions are effective upon the date that all of the following conditions
have been met:
237618v2
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CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7632
a. The City Council of the City of Long Lake must approve the Joint Powers
Agreement and 340 Willow Lease, including non -substantive modifications, if
any, made as contemplated by this resolution.
b. The City Council of the City of Long Lake must formally acknowledge that it
finds the terms of the 3770 Shoreline Lease (to which the City of Long Lake is
not a party) to be acceptable and in compliance with the Joint Powers
Agreement.
c. The Court in the Lawsuit must have approved the dismissal of the Lawsuit in
the manner contemplated by paragraph 5 of this resolution.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 27,
2025.
ATTEST:
CITY OF ORONO
Christine Lusian, City Clerk Bob Tunheim, Mayor
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SHORELINE FIRE DEPARTMENT
JOINT POWERS AGREEMENT
THIS AGREEMENT ("Agreement') is entered into by and between the CITY OF
ORONO, a Minnesota municipal corporation ("Orono') and the CITY OF LONG LAKE, a
Minnesota municipal corporation ("Long Lake"), collectively, the "Members" or each a
"Member".
RECITALS
WHEREAS, the Members hereto are authorized by law to provide fire protection
services to their residents; and
WHEREAS, Minnesota Statutes Section 471.59 authorizes governmental units by
agreement of their governing bodies jointly and/or cooperatively to exercise any power common
to the contracting Members and to provide for a joint board representing the Members to the
agreement; and
WHEREAS, the Members, together with the City of Medina, have previously entered
into an Agreement and Contract for Fire Protection, dated October 15, 2002 (the "2002
Agreement'), as amended by an Addendum to Contract for Fire Protection between Orono and
Long Lake, dated December 12, 2011 (the "Addendum") and a First Amendment to Agreement
and Contract for Fire Protection among the Members, dated April 14, 2025 ("the First
Amendment') (the 2002 Agreement, Addendum and First Amendment being collectively
referred to in this Agreement as the "Existing Fire Services Agreement'); and
WHEREAS, the Members entered into a Contract for Joint Ownership, dated August 8,
2001 (the "Joint Ownership Contract'), relating to the joint ownership, operation and
maintenance of the real property at 340 Willow Drive in Orono, which is improved with a fire
station designated by that agreement as Long Lake Fire Station #1 and designated by this
Agreement as provided in Section 14.10 below; and
WHEREAS, the Members entered into an Agreement executed in April 2002 regarding
the joint development of Fire Station #1 (the "2002 Development Agreement'), which has been
fully performed;
WHEREAS, the Long Lake Fire Department currently has 1 full-time employees and 36
paid -on call employees; and
WHEREAS, the Orono Fire Department currently has 12 part-time employees; and
WHEREAS, the adoption of this Agreement has been authorized by the governing body
of each party; and
WHEREAS, the Members hereto desire to enter into a new joint powers agreement for
the purpose of creating and implementing a joint powers entity to provide fire protection and
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emergency medical services to the Members and to provide for an orderly transition of
operational responsibilities of the Long Lake Fire Department and the Orono Fire Department to
the joint powers entity created by this Agreement.
NOW, THEREFORE, the Members, in consideration of the following provisions and
covenants, do hereby agree as follows:
SECTION 1 GENERAL
1.1 Effective Date. This Agreement is effective when it has been approved by resolutions of
the governing bodies of all Members, notwithstanding the date of execution of this Agreement.
The approving resolutions must include the appointment of the Member's Directors as provided
in Section 2.2 of this Agreement. Copies of the approving resolution for each Member will be
attached to and become a part of this Agreement.
1.2 Operative Date. The Members acknowledge that time is needed to effectively transition
the operations of the Long Lake Fire Department and the Orono Fire Department to the
Department (as defined in Section 2.1 below). By majority vote, the Board as established in
Section 2.2 of this Agreement shall determine the date (the "Operative Date") that the
Department established by this Agreement has secured the necessary personnel, equipment,
insurance and other requirements to commence operations as an independent fire department,
with a goal of January 1, 2026 as the Operative Date.
1.3 Transitional provisions. Sections 2 through 12 below govern the establishment and
ongoing governance and operation of the Department established by this Agreement. Section 15
addresses those matters related to the transition period between the Effective Date and the
Operative Date. With the exception of Section 15.6 "Fire District Formation", the provisions of
Section 15, cease to be effective on and after the Operative Date.
SECTION 2 ORGANIZATION
2.1 Establishment. There is hereby established by the execution of this Agreement the
"Shoreline Fire Department" (hereinafter referred to as the "Department") to be managed and
operated pursuant to the terms of this Agreement.
2.2 Governance. The governing body of the Department shall be the "Shoreline Fire
Department Board" (hereinafter referred to as the "Board"). The Board shall consist of the
following members, each of whom is a "Director":
a. Voting Directors: The Board shall initially have four voting directors: two
members appointed by Long Lake's governing body and two members
appointed by Orono's governing body. No employee of the Department or
any police department serving the Members may serve on the Board as a
Voting Director. Each Member shall appoint at least one, but not more than
two, Voting Director(s) who is/are a seated city council member. If Members
are added to the Department, the Board membership will be reconstituted as
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provided in Section 11 of this Agreement. In the event of a tie vote, the
Members shall work together in good faith to break the tie using the dispute
resolution process set forth in Sections 10.1 and/or 10.2 to address disputes
involving the subject matters specified therein.
b. Contract City Non -voting Directors: The governing body of each Contract
City (as defined in Section 13.1 below) may appoint one Contract Director to
the Board and one Alternate Contract Director. The Contract Director is a
non -voting director. Alternate Contractor Directors may not participate in
Board meetings except in the absence of the Contract Director whom they
serve as an alternate.
Staff Ex-Officio (non -voting,) Directors: The governing body of each
Member shall appoint its chief administrative officer and another non -elected
official or employee serving the Member to serve as non -voting Ex-Officio
Directors on the Board.
d. Alternate Directors: The governing body of each Member shall appoint one
Alternate Member for each of the Member's Voting Director(s) and Ex-
Officio Member. A Voting Alternate Member must be an elected official
from the appointing Member's governing body and shall have the authority
to vote in the absence of the Voting Director. An Ex-Officio Alternate
Member must be a non -elected official or employee serving the Member.
Alternate Directors may not participate in Board meetings except in the
absence of the Voting Director or Ex-Officio Director for whom they serve
as an alternate.
Board Procedures: The Board shall annually elect from among the Voting
Directors a Chair and Vice -Chair. The Chair shall act as the presiding officer
at Board meetings and the Vice -Chair shall act as the presiding officer at any
meetings not attended by the Chair. The Chair and the Vice -Chair may not be
Directors appointed by the same governing body. The position of Chair may
not be held by a Voting Director for the same Member for more than two (2)
consecutive years. The Board shall adopt bylaws establishing procedures and
operations of the Board.
f. Terms. Each Voting Director, Contract Director and Alternate Director
(whether a Voting-, Ex-Officio- or Contract Alternate Director) shall be
appointed for a one-year term, but may be removed at any time by majority
vote of the governing body that made the appointment. Ex-Officio Directors
are appointed for indefinite terms that terminate when they no longer hold
the designated position with the Member.
2.3 Compensation. Directors shall serve without compensation from the Department, but
nothing herein shall be construed to prevent a Member from compensating its directors for
service on the Board to the extent such compensation is otherwise authorized by law.
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2.4 Board Quorum. A majority of Directors shall constitute a quorum for the transaction of
business, provided that a majority of Voting Directors must be present. The Board shall act by
majority vote.
2.5 Meetings, The Board shall initially hold regular meetings at least once per quarter. The
Board may subsequently, by majority vote, agree to modify the frequency of regular meetings.
The first regular meeting of each year must be held in January and must include the election of
the Chair and such other officers as required by the Board's bylaws. The Board may also, from
time to time, hold special meetings and emergency meetings. All meetings of the Board are
governed by the Minnesota Open Meeting Law, Minnesota Statutes Chapter 13D.
2.6 Voting, Each Voting Director shall have an equal vote. Unless otherwise specified
herein, the Board may take action on any issue by majority vote of all Voting Members. Voting
by proxy is not allowed.
2.7 Operating Committee. The Staff Ex-Officio Directors shall comprise the Operating
Committee. The Operating Committee shall meet with the Fire Chief on a monthly basis and
report to the Board at each regular meeting.
a. The Operating Committee shall have authority to approve budgeted
expenditures during monthly meetings. Non -budgeted expenditures which
do not exceed ten thousand dollars ($10,000.00) may be approved by the
Operating Committee, however, all unbudgeted expenditures in excess of this
amount must be approved by the Board. A list of unpaid and paid claims
shall be provided to each member of the Operating Committee on a monthly
basis.
b. The Operating Committee shall review and provide support and guidance to
the Chief and any other employees of the Department by providing any
administrative assistance requested by the Department (e.g. HR, Finance,
Fleet, Facilities Maintenance) until such time as the Department employs
staff to handle such matters.
Employee concerns/complaints about the Chief shall be raised first to the
Operating Committee, which shall implement follow-up and investigation, as
appropriate. If applicable, the Operating Committee shall take appropriate
action, up to but excluding termination, to discipline the Chief or otherwise
address the complaint. The Chief shall maintain the right to appeal any
adverse employment action taken by the Operating Committee against the
Chief to the Board. The Operating Committee may also recommend the
termination of the Chief to the Board, but a final determination must be made
by a decision of a majority of the Board.
d. The Operating Committee shall facilitate the integration and coordination of
the Department with the other services within their municipalities.
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2.8 Department Office. The primary office of the Department shall be at 340 Willow Drive
North, in Orono (the mailing address of which is Long Lake, MN 55356), but may be changed
by the Board from time to time, after giving notice to the Members.
2.9 Fiscal Agent. Orono shall act as the initial fiscal agent for the Department, and Long
Lake shall act as the initial assistant fiscal agent for the Department. The fiscal agent and
assistant fiscal agent shall be required co-signers on all accounts and shall collaborate on all bank
account reconciliations. The Department shall maintain a dedicated records terminal and storage
at Long Lake Fire Station #1 and each Member shall have access at all times to the fiscal and
accounting records. The fiscal agent and assistant fiscal agent shall perform requisite services at
no cost to the Department. The Department shall indemnify and hold the fiscal agent and the
assistant fiscal agent harmless from any claims, causes of action, or liability arising out of
actions either takes in performing duties under this section except for claims, causes of action or
liability arising out of the gross negligence or intentional misconduct of the fiscal agent or the
assistant fiscal agent, respectively, in performing their duties under this paragraph. The
appointment of Members to the roles of fiscal agent and assistant fiscal agent shall be reviewed
by the Board annually and the Board may change the fiscal agent as it deems necessary.
2.10 Administrative support services. The Board may but shall not be required to contract
with one or more Members to provide required support services to the Department, until the
Department employs staff to fulfill the duties. Any contract or informal agreement for services
may not provide for compensation to the Member in excess of the Member's actual hourly costs,
including benefits. All support services shall be coordinated with the Fire Chief, with oversight
from the Operating Committee and the Board.
SECTION 3 GENERAL POWERS OF THE BOARD
3.1 Powers. The Board shall have and is hereby given all powers, duties and functions
enumerated in this Agreement and provided by law, and all such further powers necessary to
carry out the intent and purpose of the Department with respect to acquisition of property and
operation of the Department heretofore set forth, including but not limited to the following:
a. To employ and determine the terms of employment of fire protection,
administrative, and other personnel, accountants, consultants, engineers,
legal counsel, and other qualified personnel.
b. To cause reports, plans, studies, and recommendations to be prepared.
To purchase capital equipment and land, and to cause the construction of
buildings to implement the purposes of the Department.
d. To lease or purchase equipment (including capital equipment) and supplies
necessary for the proper operation, care, maintenance, and preservation of
Department facilities and equipment.
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To adopt Department bylaws, rules and regulations for the operation,
maintenance and use of Department fire protection services, equipment, and
facilities.
f. To enter into mutual aid agreements with other organizations with similar
purposes.
g. To dispose of capital equipment and land consistent with the terms of this
Agreement.
h. To sell or lease any of its equipment (including capital equipment) as may be
deemed expedient.
To approve a yearly operating budget for Department services.
j. To act as agent for receipt, custody, and disbursement of funds, gifts, or other
funds paid or given by the Members on behalf of or for the use of the
Department.
k. To cause an annual independent audit to be made of all its accounts, books,
vouchers and funds.
To establish a Firefighters' Relief Association for the benefit of members of
the Department and to make such contribution to the fund of the Firefighters'
Relief Association as the Board deems appropriate and as required by law.
in. To contract to provide fire protection and medical response services for non -
Member entities, consistent with Section 7 of this Agreement.
n. To purchase insurance to cover liability and worker's compensation for the
needs of the Department.
o. To develop, either directly or through appointed representatives of the Board,
an agreement to evolve the status of the Department into a Fire District.
3.2 Disbursements. Except as otherwise provided, unanticipated disbursements of the
Department must be approved by the Board and co -signed by two officials designated in the
Board's bylaws.
SECTION 4 SERVICES
4.1 Scope. Subject to the provisions of Section 4.3, the Department shall provide fire
protection and emergency medical services within the boundaries of the Members and Contract
Cities.
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4.2 Services. The Department shall provide to Members the following services, which shall
be subject to revision or supplementation by Board action:
a. Structural Firefighting
b. Grass/Forest Firefighting
c. General Firefighting to include Vehicles & Equipment, Carbon Monoxide Calls and
Other Non -Structural Firefighting
d. Rescue to include Vehicle & Equipment Extrication, General Search & Rescue and
surface water rescue.
e. Fire Prevention and Education
f. Emergency Medical Services at a minimum of Emergency Medical Responder
(EMR) level but with goal of achieving a Emergency Medical Technician (EMT)
level.
g. Hazardous Material Response at a First responder, Operation level.
h. Disaster Response at the local level by being prepared to fully integrate with other
disaster response agencies.
i. Maintenance of Fire response equipment
j. Fire code enforcement and inspection services
k. Training and integration with other emergency response functions.
4.3 Response Standard. The Department shall initially use the following as operational
benchmark standards until the new consolidated NFPA 1750 is approved and released, at which
time the Board shall review and update the Department's response standards in the Board's
discretion, using the NFPA 1750 as a guiding but not binding document:
a. A 80th percentile on scene response time of 10 minutes for all emergent calls with an
EMR or higher level capability for emergency medical incidents or the new Consolidated NFPA
1750 once approved and released; whichever is more stringent.
b. A 80th percentile on scene response time of 14 minutes for the first arriving engine
with 4 qualified firefighters as an operational benchmark standard for a fire suppression incidents
or the new Consolidated NFPA 1750 once approved and released; whichever is more stringent.
c. As a minimum, the Department shall maintain a two --firefighter duty crew model to
cover the service area during hours established by the Board in consultation with the Fire Chief.
The Fire Chief may add duty crew coverage for specific purposes. Permanent changes to the
two -firefighter duty crew coverage model must be approved by the Board before taking effect.
4.4 Changes in Services or Standards. Changes to the services provided, service levels or
standards must be approved by the Board. Any permanent decrease in services or standards must
be approved by the governing bodies of all Members. If a Member seeks to add service area
based upon its acquisition of new territory, that Member must obtain approval from the Board to
add the service area; the Board's failure to approve the additional service area does not restrict
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the Member's authority to acquire new territory, and the Member may contract with another fire
service provider to provide fire services for that territory.
4.5 Allocation of Resources. The Members recognize the possibility that occasions will
arise on which demand for the services outlined in this Agreement will exceed the resources
available for the provision of such services. In such circumstances, Department officials shall
use their best judgment to prioritize the delivery of services. The Members hereby agree that the
Department shall have complete and definitive discretion in prioritizing the delivery of services
pursuant to this Agreement. The Department must provide reasonably equitable service to all
Members and must meet all contract standards set forth in fire service contracts between the
Department and any Contract Cities.
SECTION 5 FIRE EQUIPMENT, LAND, BUILDINGS, AND FUNDS
5.1 Equipment and Personal Property.
a. The Department shall acquire (by gift, devise, purchase or lease) all
equipment and personal property necessary for the operation of the
Department on terms and conditions as approved by the Board. The
Department may not lease equipment or personal property from a Member
except as provided in Sections 11 and 14 of this Agreement.
b. The purchase of equipment by the Department must be done in accordance
with a capital improvement program approved as provided in Section 8.1 of
this Agreement.
The Department may sell its equipment and personal property to a third party
upon approval of the Board or to a Member upon unanimous approval of the
Board. The proceeds from any sale of Department equipment or personal
property must be deposited in a capital fund for the Department. The
Department may donate surplus equipment in accordance with Minnesota
Statutes, Section 471.3459.
d. The Department, with the approval of the Fire Chief, may allow a Member
occasional and temporary use of Department apparatus and equipment. Each
Member will be required to enter into an equipment use agreement with the
Department before being allowed to utilize any apparatus or equipment
owned or controlled by the Department. The equipment use agreement shall
require that a Member utilizing Department equipment shall indemnify the
Department against, and hold the Department harmless from, any claims,
damages, liabilities, losses, fees, and costs, including reasonable attorneys'
fees, which occur as a result of the Member's use.
5.2 Existing Land and Building. The existing parcels of land and buildings that are listed
on the attached Exhibit A ("Fire Station Properties") shall, as of the Operative Date, become the
initial fire stations for the Department. Ownership of the Fire Station Properties will remain with
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the Member(s) identified in Exhibit A as the owner(s) of each respective Fire Station Property.
Each Member with an ownership interest in a Fire Station Property agrees to lease its Fire
Station Property to the Department for One Dollar ($1.00) and upon other terms and conditions
as set forth in a lease instrument approved by the Board and the respective Member owner(s).
The terms of the leases must be substantially similar to each other. Each Member with an
ownership interest in a Fire Station Property agrees to operate the Fire Station Property primarily
as a fire station, unless otherwise approved by the Board. Each Member with an ownership
interest in a Fire Station Property agrees not to structurally modify or remodel the Fire Station
Property, unless otherwise approved by the Board. The rights and obligations of the parties
regarding the leased premises shall be governed by the lease agreements for each Fire Station. In
the event of a dissolution of the Department based upon a withdrawal from this Agreement by
less than all Members, any Fire Station Property shall remain subject to the same lease for fire
department purposes except that the tenant's interest in the lease shall be assigned to the owner
Member city(ies) which did not withdraw.
SECTION 6 PERSONNEL AND ADMINISTRATION
6.1 Fire Chief.
a. The Board shall appoint a Fire Chief to assume all duties thereof upon the
expiration of the Interim Chief Term, as defined below. The Fire Chief shall be
responsible to the Board for the efficient and economical operation of the
Department to ensure the delivery of the services and standards established in this
agreement and direction provided by the Board. The Fire Chief's duties include:
direction, deployment, and supervision of Department personnel, establishment
and enforcement of rules of conduct for personnel, establishment and
implementation of Department procedures, protocols and best practices, making
recommendations to the Board with regard to the hiring, promotion, termination,
supervision, discipline, and staffing levels of Department personnel, and carrying
out the policies and procedures adopted by the Board.
b. The Fire Chief is a full-time employee of the Department and may enter into an
employment contract with the Board that is not inconsistent with this Section 6.1.
The Board must choose the Fire Chief on the basis of training, experience,
administrative, and other qualifications. The Fire Chief shall be appointed for an
indefinite period of time and may be removed by the Board at any time for any
reason or no reason, consistent with at -will employment
6.2 Other Positions. The Board shall develop and update as necessary a Department
organizational chart establishing the various positions within the Department. The Board may,
from time to time, establish, eliminate or reconstitute other employee positions as it deems to be
appropriate. The Chief shall recommend action on all final hiring, promotion, and officer
appointment decisions for final approval by the Board. The Chief shall determine officer and
firefighter assignments.
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6.3 Training, The Department shall at all times be in compliance with such equipment,
personnel and training standards as may be required by the laws of the State of Minnesota and
the Federal Government. The Fire Chief shall ensure that all specialty position certifications and
training are kept up to date.
6.4 Department Rules. Upon the recommendation of the Fire Chief, the Board will
adopt rules and regulations governing the departmental structure, personnel administration and
other similar matters related to the Department and its personnel and operation.
6.5 Compensation of Employees. The compensation of the employees of the Department
shall be set by the Board.
6.6 Firefighters' Relief Association. The Board shall establish a compliant firefighters'
relief association as defined by Minnesota Statutes Section 424A.001, subd. 4, for all paid on -
call members of the Department. The relief association shall be designated as the "Shoreline
Firefighters' Relief Association" and shall initially be established by amending the by-laws of
the Long Lake Volunteer Fire Relief Association to substitute the Shoreline Fire Department for
the Long Lake Fire Department as the entity with which the Relief Association is affiliated, and
to assign all rights and obligations of the City of Long Lake set forth within the Relief
Association by-laws to the Shoreline Fire Department. The Board shall thereafter assume
responsibly for all Council obligations and retain discretion in all Council determinations related
to the Relief Association which are set forth within the by-laws including, without limitation,
subsequent amendments to the by-laws and/or funding adjustments. In the event the Board
determines to or is obligated to increase funding to the Relief Association, the funding obligation
shall become part of the Department's budget and be allocated pursuant to the percentage
allocation determination set forth in Section 7. Subject to the terms of the approved bylaws, the
Members' shall be represented on the Board of Trustees of the Relief Association by the Chief
and two elected or appointed officials selected by the Board annually.
Paid on -call firefighter employees of the Department shall be eligible for membership in the
relief association. Other Department employees shall be members of the appropriate public
employees' retirement fund, if eligible, but are not eligible to participate in the fire relief
association of the Department. The governing bodies of the Members shall jointly approve an
agreement with the Shoreline Firefighters' Relief Association to facilitate joining the lump -sum
division of the Statewide Volunteer Firefighter Defined Benefit Plan, as soon as reasonably
possible. The Department shall be the entity that is responsible for satisfying any minimum
obligation payable under Minn. Stat. § 424A.092. The certification required by that statute shall
be made to the Chair of the Board, who must promptly provide a copy to the governing body of
each Member. Any minimum obligation required by Minn. Stat. § 424A.092 shall be included in
the Department budget. Any increase in the Department budget that is attributable to a minimum
obligation is excepted from the dispute provisions of Section 8 below. The Department and, to
the extent required by law, each Member is required to comply with applicable laws to ensure
that state fire aid and supplement aid is contributed to the special fund of the Shoreline
Firefighters' Relief Association or Minnesota Public Employees Retirement Fund, as applicable.
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SECTION 7 FUNDING
7.1 Member Contributions. Each Member shall contribute an allocated share of the
total operating budget (capital and operating expenses) to the Department as established by
the Board, using the formula set forth in this section. The Board may agree to different
funding terms with any Contract City as provided in Section 13.3 below.
a. The share allocated to each Member shall be based upon that Member's
percentage of the following:
(1) Assessor's estimated market value for property within the
Department's service area as of June 30th of the prior year;
(2) Population of the Department's service area based upon the most
recent state demographer estimates of population within each
Member Community as of June 30th of the prior year;
(3) Total number of calls made from the Department's service area over
the previous three (3) calendar years prior to the immediately
preceding year. For years prior to the establishment and operation of
the Department, LLFD and OFD data shall be used
b. The allocations shall be made by averaging the above percentages: by adding
each of the percentages identified above in "(1)" through "(3)" and dividing
by three (3).
C. Capital Fund. The Capital Fund contributions will be determined by the
multiyear Capital Improvement Plan as created and maintained by the Department.
The Capital Fund will have a separate account for holding the balance of annual
contributions from the Members. The Member contributions will be based on the
formula defined in Section 7.1.
7.2 Additional Contribution. In addition to its allocated share of the Capital Improvement
Program/Finance Plan under Sections 7 and 8 of this Agreement, Orono agrees to make
payments on behalf of Long Lake as provided in this paragraph. Orono will make payments on
behalf of Long Lake for Long Lake's allocated share of the Operating Budget and Capital
Improvement Program/Finance Plan during the first five (5) years of this Agreement, in the
amount of $50,000.00 annually. In the event Orono withdraws or this Agreement is dissolved
during this initial five (5) year period and Orono has not allocated to Long Lake the full
aggregate value herein contemplated, Orono shall pay to Long Lake any unallocated value upon
such withdrawal or dissolution.
7.3 Quarterly Payment. The Department shall bill each of the Members on a quarterly
basis at least thirty (30) days before payments are due.
7.4. Contracting Entities. The Department shall bill other contracting entities as provided by
contract, consistent with Section 7.1 above. Such funds will be used to operate the Department
in the same manner as contributions obtained from each of the Members.
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SECTION 8 BUDGET
8.1 Approval of Department Operating and Capital Budget. The Department shall
submit a proposed budget, including operating and capital costs (the "Department Budget" or
Budget"), to the Members through the Members' Operating Committee Directors by July 15.
The annual Department Budget must be approved by an affirmative vote of the majority of each
Party's governing body. The Members' governing bodies shall vote on the proposed budget by
September 1.
8.2 Budget Disputes. If any dispute arises concerning approval of the Department Budget,
or if a Member's governing body fails to approve the budget, the Members and the Department
shall hold a joint meeting or series of joint meetings in September and October. In the event the
Members and the Department are unable to resolve the dispute following said meeting(s), the
Members will follow the dispute resolution process in Section 10.1, starting at step 2. For
removal of doubt, a nominated arbitrator shall have the authority to determine the Department
Budget and may consider, without limitation, the Department's needs with consideration of the
service standard obligation set forth in Section 4.3, as it may be amended by the Board.
a. If the Members are unable to agree on the proposed budget, and a final
decision has not been issued pursuant to Section 10.1 prior to the
commencement of the succeeding calendar year, the amount of the previous
year's budget will be increased by the increase in July Minneapolis/St Paul
Consumer Price Index for All Urban Consumers (CPI-U) over the previous
12-month period, or five percent (5%) whichever is less, until such time as
the arbitrator renders a final decision and that determination is implemented
by the Board.
b. In the event that the Consumer Price Index decreases, the operating budget
shall remain the same, pending the arbitrator's final decision.
The arbitrator's final decision shall be implemented as per the ruling.
8.3 Budget Reports. The Department shall submit to each of the Members through its
Operating Committee directors a quarterly budget report. Furthermore, the Department shall
submit to each of the Members through their Operating Committee directors a copy of the
Department's annual financial report no later than June 30'h of each year.
SECTION 9 INSURANCE AND LIABILITY
9.1 Insurance. The Department shall maintain general liability insurance for its services, in
an amount equal to or greater than the maximum liability applicable to municipalities as set forth
in Minnesota Statutes, Section 466.04, subd. 1, as amended. The Department shall also maintain
inland marine, automobile, and property insurance coverages. The Department shall also
maintain workers' compensation coverage as required by law. All insurance policies shall be
issued to the Department and shall name as additional insured each Member, its officers, and
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employees.
9.2 Liability, Defense and Indemnification.
a. The Department shall defend and indemnify its officers (including Voting,
Alternate and Ex-Officio Directors on its Board) and employees to the extent
required by Minnesota Statutes, Section 466.07.
b. The Department shall hold harmless, defend and indemnify Members, their
officials, employees, and agents from and against any claims, suits, demands or
causes of action for any damages or injuries, including reasonable attorneys' fees,
based on allegations of negligence or omissions or willful misconduct of the
Department's employees, officers, or agents. The Department's duty to indemnify
will be limited to its applicable insurance coverage.
Under no circumstances, however, shall the Department be required to pay on
behalf of itself or any Member, any amounts in excess of the limits on liability
established in Minnesota Statutes, Chapter 466 applicable to any one Member.
The limits of liability for Members and the Department may not be added together
to determine the maximum amount of liability. The intent of this subdivision is to
impose on the Department a limited duty to defend and indemnify the Members
for claims arising out of the performance of this contract subject to the limits of
liability under Minnesota Statutes, Chapter 466.
SECTION 10 DISPUTE RESOLUTION
10.1 Dispute Resolution Process; Select Subiect Matters.
a. This Section 10.1 applies to the following categories of disputes, subject to the
provisions of Section 8, supra:
(1) Any dispute raised by a Member concerning a decision of the Board;
(2) The Board's inability to reach a majority decision due to a deadlock on a
matter that directly and primarily relates to the Department budget, hiring
or termination of personnel, changes to services provided or service level,
adding Additional Members and changes in the Department's service area..
The Board and each individual Member shall not be prohibited from
seeking remedy from a court of competent jurisdiction in all other
circumstances, subject to compliance with Section 10.2 below. For
removal of doubt, this Dispute Resolution Process set forth in this Section
10.1 shall not apply to any Board or Member action to enforce a Member's
non-compliance with this Agreement including, without limitation, refusal
to timely fund Department expenses as set forth in this Agreement.
b. The dispute resolution process consists of two steps.
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(1) A Member may initiate Step 1 of the dispute resolution process by submitting
to the Department and each Member a written statement outlining the dispute
or disagreement and the specific Board decision at issue. This written
statement of dispute shall be forwarded by the complaining Member to the
Board at the Board's next scheduled meeting. By majority vote of its Voting
Members, the Board may also elect, without obligation, to call for dispute
resolution of any issue directly and primarily involving any of the subject
matters listed in paragraph 10.1(a)(2) above, and initiate Step 1 of the process.
At Step 1, the Board is allowed a three (3) month period to resolve the
dispute. If the dispute is not resolved within the three (3) month period, the
dispute shall proceed to Step 2.
(2) At Step 2, the Board must refer the dispute for mediation and binding
arbitration. In the event of a dispute brought pursuant to Section 10.1(a)(1)
above, the Department and the disputing Member(s) shall equally share the
costs of mediation and arbitration and the disputing Member(s) remain
responsible for their allocation of the Department's share. In the event of a
dispute brought pursuant to Section 10.1(a)(2) above, the deadlocked
Members shall equally share the costs of mediation and arbitration. The
reviewing arbitrator shall have authority to determine whether a Member or
Members is/are in Default of this Agreement.
10.2 Other Disputes. For all other disputes arising out of this Agreement, the Members agree
to meet and confer and submit to non -binding mediation upon a decision to bring any legal
action. This mediation requirement shall not prohibit the filing of a claim, but shall obligate the
parties involved to seek resolution through this process as a part of any claim filed.
Notwithstanding the foregoing, the Members agree that mediation shall not be required prior to
prosecution of a claim if the delay is likely to increase the risk of imminent harm to a Member,
Contracting City, or the public. Should any Member prevail in a cause of action, brought before
a court of competent jurisdiction, against another Member for breach of this Agreement, that
prevailing Member shall be entitled to recover all costs incurred in the prosecution of that
enforcement action, including without limitation reasonable attorneys' fees. To the extent any
inconsistencies exist between this Section 10.2 "Other Disputes" and the provisions of Section
10.1 "Dispute Resolution Process; Select Subject Matters", the provisions of Section 10.2 shall
prevail and control.
10.3 No Waiver. An election by or failure of the Department or any Member thereof to
enforce any provision of this Agreement shall not act as a waiver or release of the right to
enforce any provision in this Agreement thereafter.
SECTION 11 ADDITIONAL MEMBERS
11.1 Process. Any governmental unit may be added as a Member, with the approval by a
majority vote of the Board and after adoption of a resolution by the new Member's governing
body.
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11.2 Capital Contribution. Each new Member must contribute to the Department an amount
equal to the new Member's allocated share of the Department's then -existing equipment and
personal property, which share will be calculated in accordance with Section 7 of this
Agreement. The new Member's capital contribution may be reduced by the value of any
equipment or personal property owned by the new Member, where ownership is transferred to
the Department. If the new Member desires to contribute equipment that the Member leases
rather than owns: the new Member must assign the lease to the Department; the new Member's
capital contribution will be reduced by the calculated current value of all lease payments; the
new Member annually must reimburse the Department for lease payments made under the lease;
and all Members' shares of the operating budget under Sections 7 and 8 will be calculated
without regard to the lease payments. The Board and the governing body must agree upon the
amount of the new Member's capital contribution and the time for payment, which may not
exceed 5 years, prior to the approvals required under Section 11.1 above.
11.3 Board Membership. Each new Member shall appoint one Voting Director, one
Alternate Director and two Ex-Officio Directors to the Board, in the same manner as provided in
Section 2.2 of this Agreement. Provided, at all times during which Orono's cost share exceeds
fifty percent (50%) of the Department budget, fifty percent (50%) of the Board shall be
comprised of Voting Directors appointed by Orono; Orono shall have the right to appoint
additional Voting Directors as needed to maintain that percentage. If Orono's cost share drops
below fifty percent (50%) during any budget year, the Board shall be converted to be comprised
of one Voting Director from each Member and Alternate, Contract and Ex-Officio Directors as
provided in Section 2 of this Agreement. Conversely, if Orono's cost share rises above fifty
percent (50%) during any budget year, the Board shall be converted whereby fifty percent (50%)
of the Board shall be comprised of Voting Directors appointed by Orono.
11.4 Funding. The funding shares of all Members shall be adjusted as provided in Section 7 to
reflect the addition of any new Member.
11.5 Adiustment of Membership. If any Member consolidates with another Member
governmental unit, the consolidated governmental unit shall automatically become a single
Member under this Agreement, and funding shares of all Members shall be reallocated as
provided in Section 7 of this Agreement
11.6 Agreement to be Bound by Existing Policies. Each new Member agrees to be bound by
the provisions of this Agreement and by the adopted operating policies in effect at the time the
new Member joins the Department.
SECTION 12 DURATION, WITHDRAWAL AND DISSOLUTION OF DEPARTMENT
12.1 Duration. The initial Term of this Agreement shall be from the Effective Date until
December 31, 2045. This Agreement will automatically renew for successive terms of five (5)
years each, unless dissolved as provided in Section 12.3.
12.2 Withdrawal.
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a. Notice. Notice of intent to withdraw from participation in the Department must
be given in the month of January, with a minimum of Thirty-six (36) months'
notice of intent to withdraw. The withdrawing Member shall continue to make all
payments and contributions required by this Agreement while it is a Member.
b. No vesting. Any party withdrawing from the Agreement shall have no vested
rights or ownership in any of the property or assets of the Department. This
section shall not affect the withdrawing Member's retention rights to land and
buildings, subject to the provisions of this Agreement.
C. Operating budget contribution. By December 31 of each of the two years
following the effective date of its withdrawal, a withdrawing Member shall pay
to the Department an amount equal to the withdrawing Member's allocated
share, under Section 7 of this Agreement, of the Department operating budget
for the year prior to the effective date of the withdrawing Member's withdrawal.
12.3 Dissolution. The Members may terminate this Agreement and dissolve the Department
at any time, by resolutions adopted by the governing bodies of all Members. The dissolution
shall be effective upon the date specified in the Members' resolutions of dissolution or, if no date
is specified, upon the date the last resolution is adopted.
12.4 Distribution of Assets Upon Dissolution. Upon a mutually agreed upon dissolution, all
assets owned by the Department shall be liquidated according to State law or may be transferred,
by agreement among all Members, to a fire district. All cash remaining from the liquidation of
assets after payment of all Department debts shall be distributed to the Members based on the
average funding allocations of the Members for the last three years' budgets. If the Department
is dissolved due to the withdrawal of a Member(s) and not by mutual agreement, the terms of
Section 12.2 shall apply and the Department's rights to equipment and the Operating budget
contribution shall be allocated to the Member(s) which did not withdraw.
SECTION 13 CONTRACT CITIES
13.1 A municipality shall be added to the Department's service area with a fee for service
contract only upon receiving unanimous approval of the Department Board. Each such
municipality is known as a "Contract City" or, collectively, "Contract Cities."
13.2 A Contract City shall have representation on the Board as provided by Section 2.2(b)
above.
13.3 By majority vote, the Board shall approve the fee structure for each new Contract City.
13.4 Contract Cities shall have no ownership interest in the Department, its assets or the assets
of its members.
13.5 Notwithstanding the foregoing provisions of this Section 13, the Department shall, on or
before the Operative Date, accept assignment of and responsibility for compliance with the Fire
Service Contract dated June 6, 2018 between the City of Long Lake and the City of the Village
of Minnetonka Beach (the "Existing Minnetonka Beach Contract"). The parties hereto agree and
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consent to the initiation of assignment and termination of the Existing Minnetonka Beach
Contract by the City of Long Lake, with a termination effective date of no later than June 6,
2028. In the event the Existing Minnetonka Beach Contract is not terminated by Long Lake, the
Department as assignee, no later than December 1, 2026, shall provide notice of termination of
the Existing Minnetonka Beach Contract to Minnetonka Beach and offer to enter into a fire
service contract with Minnetonka Beach on terms in compliance with this Section 13.
SECTION 14 MISCELLANEOUS TERMS
14.1 Electronic signatures; Counterparts. This Agreement may be executed in
counterparts, including both counterparts that are executed on paper and counterparts that are in
the form of electronic records and are executed electronically (including, without limitation,
DocuSign® and AdobeSign(&). All executed counterparts shall constitute one agreement, and
each counterpart shall be deemed an original.
14.2 Amendment. This Agreement may be amended at any time by the mutual agreement of
the governing bodies of all Members. Any such amendment shall be in writing and will be
attached to this Agreement.
14.3 Notices. All notices, demands, requests, consents, approvals, or other instruments
required or permitted to be given by the Department or by any Member pursuant to this
Agreement shall be in writing and shall be as follows:
To Department: At the Department's official address, as provided in Section 2.8 of
this Agreement
To a Member: At the Member's official primary address
14.4 Entire Agreement. Except as otherwise provided herein, this Agreement constitutes the
entire agreement between the Members with respect to the subject matter hereof, and there are no
other representations, warranties, or agreements except as herein provided.
14.5 Severability. The provisions of this contract shall be deemed severable. If any part of
this contract is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect
the validity and enforceability of the remainder of this contract.
14.6 Construction. The provisions of this Agreement shall be construed in accordance with
the laws of the State of Minnesota, without regard to choice of law provisions.
14.7 Subcontracting & Assignment. The Department shall not subcontract or assign any
portion rights or responsibilities under this contract without prior written permission from the
Members.
14.8 Termination of Prior Agreements. The 2002 Agreement and Contract for Fire
Protection, the 2011 Addendum, the 2024 First Amendment, and the 2002 Agreement for joint
development of Station 1 are terminated as of the Operative Date.
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14.9 Adoption of Uniform Fire Code. The Members agree to adopt the most current
Uniform Fire Code and authorize the Department to enforce said Uniform Fire Code in their
cities within ninety (90) days of execution of this Agreement. All Members further agree that
they will approve amendments to their City Codes of Ordinances adopting any updates or
revisions to the Uniform Fire Code within sixty (60) days of receiving notice from the
Department that the Uniform Fire Code has been amended. Any Member or Contract City may
appoint the Department Chief (or the Chief s designee) as the designated fire marshal for the
Member's jurisdiction and the Department Fire Chief or the Chiefs designee shall serve in that
capacity at a cost established by the Department.
14.10 Station Locations and Names. Decisions to locate, relocate, close, name, or rename a
fire station operated by the Department shall require unanimous approval from the Board. The
station names set forth in Exhibit A shall be the initial names for each station.
SECTION 15: TRANSITIONAL PERIOD
15.1 Organizational Meeting. A meeting of the Board should occur within ten (10) days
after the Effective Date. At its initial meeting, the Board shall elect officers and establish a
schedule of regular or special meetings for the purposes of organizing the Department and
reading the Department for the Operative Date.
15.2 Organizational Tasks. The Board shall proceed with due diligence to complete the
following tasks:
a. Establish a projected Operative Date, as contemplated by Section 1.2 of this
Agreement.
b. Adopt bylaws for the Board as contemplated by Section 2.2(d) of this Agreement.
C. Establish the initial organizational structure for the department.
d. Recruit and hire a Fire Chief for the Department, with a term commencing not
earlier than ten (10) months after the Operative Date.
e. In order to ensure a smooth transition to the new Department, the current Long
Lake Fire Chief shall be offered employment with the Department as the Interim
Fire Chief for a period of one (1) year from the Operative Date (the "Interim
Chief Term"), with full authority through the Interim Fire Chief term.
f. Hire personnel as the Board deems necessary for the operation of the Department.
The Board may extend offers of employment to any existing employee of the
Long Lake Fire Department and the Orono Fire Department. All offers of
employment must be effective no earlier than the Operative Date established by
the Board.
g. Designate a fire relief association as contemplated by Section 6.6 of this
Agreement.
h. Prepare an inventory of all equipment of the Department.
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Prepare budgets for the Department as required by Sections 15.4 and 15.5 below.
15.3 Transfer of Equipment. Effective on the Operative Date, each Member agrees to
convey and transfer to the Department its respective ownership interests in the equipment and
personal property identified in the attached Exhibit B ("the Equipment") for no consideration, in
accordance with Minnesota Statutes, Section 471.85. Based on the Members' review and
evaluation of the comparative values of the Equipment to be transferred to the Department, and
the allocation formula in Section 7 of this Agreement, no payments shall be required by the
Members with respect to any Equipment conveyed to the Department as of the Operative Date.
15.4 2025 Budget and Funding Shares. Within thirty (30) days of the Effective Date, the
Board must prepare a Department budget for the period commencing on the Effective Date and
ending December 31, 2025 and the Members' initial contributions toward that budget, which will
be calculated in accordance with Section 7; no Member's initial contribution may exceed
$XXXX. The Board's determination is final, and approval of the Member's governing bodies is
not required. The Members agree to pay their respective shares within thirty (30) days after
receipt of an invoice from the Department.
15.5 2026 Budget and Funding Shares. The Board shall prepare a budget for Fiscal Year
2026, commencing with the established Operative Date, and shall allocate the initial budget
among the Members in accordance with Sections 7 and 8 of this Agreement. The Board must
provide the proposed budget to the Members no less than 45 days before the Operative Date. The
Members shall have thirty (30) days to approve the budget. If there is a dispute regarding the
2025 budget, the dispute resolution provisions of Section 8.3 apply, except that the Board -
approved budget will serve as the interim budget, pending the final decision of an arbitrator.
15.6 Fire District Formation. The Members agree to consider transitioning the Department
to a Fire Protection and Emergency Medical Services Special Taxing District as identified in MN
Stat. 144F.01. The Members agree to prioritize the completion of a study for such a transition
within the first five years from the Operative Date of the Department.
IN WITNESS WHEREOF, the Members have caused this Agreement to be executed by
their duly authorized officers.
[signature pages follow]
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Signature Page — City of Orono
CITY OF ORONO
By
Its Mayor
By
Its City Clerk
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Signature Page — Long Lake
CITY OF LONG LAKE
By
Its Mayor
By
Its City Clerk
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Exhibit A
Fire Station Properties
Fire Station # 1 — "The Long Lake Station"
Address: 340 Willow Drive North, Orono, MN
Legal Description: Lot 1, Block 1, WILLOWFIRE ADDITION, Hennepin
County, Minnesota
Owner(s): City of Long Lake 50%, undivided
City of Orono (50%, undivided)
Fire Station #2 — "The Orono Station"
Address: 3770 Shoreline Drive, Orono, MN
Legal Description of Leased Premises: The building, driveway and parking lot located on
that part of the Property described below, which lies between a line drawn 275 feet northerly of and
parallel to the South line of said Property and a line drawn 455 feet northerly of and parallel to the
South line of said Property.
Property Description: The Westerly 1/2 of Lot 1, Block 9, Townsite of Langdon Park, Hennepin
County, Minnesota, EXCEPT that part thereof lying West of a line drawn North at right angles
to the South line of Section 17, Township 117 North, Range 23 West from a point of said
South line 1,315.97 feet West from the South 1/4 corner of said Section 17
AND
East 1/2 of Lot 1, Block 9, Townsite of Langdon Park, Hennepin County, Minnesota
Owner(s): City of Orono
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Exhibit B
Equipment to be Transferred to Department
LLFD Owned Equipment to be Transferred (purchased under contract)
New
Description / Purpose
Equipment
Current Owner
Disposition Details
Department
Transferred
Equipment
Excess
2004 Rescue
LLFD Rescue
LLFD
Auction- Proceeds to
12
New Department
Capital Fund.
Tanker 1
2009 Tanker Tender Stationl
LLFD Tanker
LLFD
11
Excess
1997 Utility
LLFD Utility
LLFD
Auction- Proceeds to
11
New Department
Capital Fund.
Engine 2
2017 Engine / Pumper
LLFD Engine
LLFD
Station2
22
Excess
2001 Tanker
LLFD Tanker
LLFD
Auction- Proceeds to
12
New Department
Capital Fund.
UTV 1
2015 Brush/Medical ATV on
LLFD Utility
LLFD
Trailer
12
Admin 1
2000 Pickup truck for
LLFD U21
LLFD
support functions
Chassis
Command 1
2022 Chiefs vehicle
LLFD
LLFD
Command 1
Command
2013 Tahoe Command
Command 3
LLFD
vehicle
Boat 1
2005 EZ Loader Boat
LLFD Boat 11
LLFD
Boat 2
2022 Zodiac with trailer
LLFD Boat 12
LLFD
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City Owned Equipment to be Transferred
The following equipment shall be transferred from current owners to the new department.
Contribution amounts will be based on agreed upon January 1, 2026 values.
New
Description /
Equipment
Current
Department
Purpose
Transferred
Owner
Equipment
Excess
2003 Engine
LLFD Engine 21
City of Orono
Excess
2003 Rescue
LLFD Rescue 21
City of Orono
Ladder 1
2009 Ladder
Orono Ladder
City of Orono
Truck
Command 2
2022 Duty officer
OFD Command 1
City of Orono
Vehicle
Engine I*
Engine / Pumper
Orono Engine 1
City of Orono
Station 1
Tanker 2
2024 Tanker
Orono Tanker
City of Orono
Tender Station2
Engine
2025 Engine /
Orono Engine 2
City of Orono
(CIP)*
Pumper
(On Order to arrive
2027
Rescue 2*
2025 Medical /
Orono Brush
City of Orono
Brush / Utility
Medical
Station2
Equipment
Turn Out Gear,
City of Orono
SCBAs, &
Radios
Rescue 1
2024 Medical /
Long Lake
City of Long
Brush/ Utility
Brush/Medical 11
Lake
Station 1
Command 3
Fire Marshal/
Long Lake
City of Long
Inspector /
Command 2
Lake
Probationary Duty
Officer
Engine 3
Back up Engine
Long Lake Engine
City of Long
11
Lake
*Lease to own vehicle -Lease to remain in Orono's name during payment period but is considered by the
Members to be an asset of the Department. Title to be transferred once paid off. In the event of Orono
withdrawal from the JPA during the term of the lease, the lease shall be assigned to the Department.
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LEASE REFERENCE
LANDLORD: City of Long Lake and City of Orono
LANDLORD'S ADDRESSES
FOR NOTICES: City of Long Lake
450 Virginia Avenue, P. O. Box 606
Long Lake, MN 55356
City of Orono
2750 Kelley Parkway
Orono, MN 55356
LANDLORD'S ADDRESS
FOR PAYMENT OF RENT: As designated in writing by Landlord
LEASE REFERENCE DATE: November 1, 2025
TENANT: Shoreline Fire Department
TENANT'S ADDRESS: 340 Willow Drive North
Long Lake, MN 55356
LEASED PREMISES: 340 Willow Drive North, Orono, MN
LEASED PREMISES AREA: 88,906 sq. ft.
USE (AUTHORIZED BUSINESS): Public fire station and emergency service
POSSESSION DATE: January 1, 2026
COMMENCEMENT DATE: January 1, 2026
END INITIAL TERM/RENEWAL DATE: December 31, 2045
TERM OF LEASE: Initial term of 20 years, with automatic renewal
terms of five years each, subject to exceptions; see
Article 2
IIli 1►N
See Article 3 for Rent and Additional Rent
The Reference Page information is incorporated into and made a part of the Lease between Tenant
and Landlord dated the 1 st day of November, 2025 ("Lease"). In the event of any conflict between
any Reference Page information and the Lease, the Lease shall control. The Lease includes
Exhibits A and B which are all made a part of this Lease.
1
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M
235577v14
LANDLORD (City of Long Lake):
By:
Its: Mayor
By:
Its: City Administrator.
Date:
LANDLORD (City of Orono):
By:
Its: Mayor
By:
Its: City Administrator.
Date:
TENANT
Shoreline Fire Department:
By:
Its:
Date:
By:
Its:
Date:
66
LEASE AGREEMENT
This LEASE AGREEMENT ("Lease") is made and effective as of the 1st day of
November, 2025, by and between the City of Orono ("Orono') and City of Long Lake ("Long
Lake"), each a Minnesota municipal corporation (collectively, "Landlord"), and Shoreline Fire
Department, a joint powers entity established under Minnesota law pursuant to that certain
Shoreline Fire Department Joint Powers Agreement dated of even date herewith ("Tenant").
The Landlord and Tenant hereby agree as follows:
ARTICLE 1— LEASED PREMISES
A. Subject to the terms, covenants and conditions of this Lease, Landlord leases to
Tenant, and Tenant leases from Landlord, the real property consisting of land, building and
improvements located at 340 Willow Drive North, Orono, Minnesota 55356, legally described
Exhibit "A" (the "Leased Premises"). The Leased Premises includes the fixtures owned by Landlord
and identified on the attached Exhibit `B" ("Landlord Fixtures"). The Leased Premises does not
include any personal property owned by Landlord ("Landlord Personal Property"), and there is no
Landlord Personal Property located on the Leased Premises.
ARTICLE 2 — TERM OF LEASE; TERMINATION
A. Initial Term. The term of this Lease shall be for twenty (20) years as set forth on
the Reference Page (hereafter referred to as the "Initial Term") upon the rentals and subject to the
conditions set forth in this Lease, and the Exhibits attached hereto.
B. Renewal. This Lease shall automatically renew for successive terms of five (5) years
(each, a "Renewal Term"), on the same terms and conditions set forth in this Lease, except as set
forth below:
1. Either Tenant or Landlord may elect not to renew by providing written notice
to the other at least one (1) year prior to the expiration of the Initial Term or Renewal Term,
as applicable. The notice shall be given in the manner provided in Article 22 of this Lease.
2. Landlord shall have the right to increase the Rent for any Renewal Term by
providing Tenant with written notice at least one year and one month prior to the expiration
of the Initial Term or Renewal Term, as applicable.
3. In the case of an event as described at paragraph C.2 of this Article 2, the
Renewal Term of this Lease shall be one (1) year, rather than five (5) years.
1
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C. Termination.
1. If the Tenant entity is dissolved by mutual agreement of all the Tenant entity's
members, this Lease shall automatically terminate on the effective date of the dissolution.
2. At any time that either the City of Long Lake or the City of Orono unilaterally
withdraws as a member of the Tenant entity, this Lease shall terminate at the end of the Initial
Term or Renewal Term during which the unilateral withdrawal occurs; provided, that if less
than one (1) year remains in the then -existing term at the time of the unilateral withdrawal,
then this Lease may be automatically renewed for a Renewal Term as provided in paragraph
B.3. of this Article 2, and this Lease shall terminate at the end of that Renewal Term.
a. The period of time from the unilateral withdrawal of either the City of Long Lake
or the City of Orono until the termination date as provided under this Article 2,
paragraph C.2 shall be referred to as a "Remnant Period."
b. Notwithstanding the provisions of Articles 13 and 25.E. of this Lease, during the
Remnant Period, the non -withdrawing Tenant entity member (the "Remnant
Landlord") shall have the authority (but not the obligation) to act alone in
exercising the Landlord rights and obligations of this Lease, except that the
Remnant Landlord shall have no authority to amend any provision of this Lease
in the absence of an assignment by the withdrawing Tenant entity member in
accordance with Article 13.13. In Addition, the Remnant Landlord shall be
obligated to charge Rent for any subsequent Renewal Term at a market rate,
comparable to rents charged for properties and buildings of similar size,
geographic location, and use.
c. At any time after a unilateral withdrawal of either the City of Long Lake or City
of Orono, the Tenant's interest under this Lease shall be assigned to the non -
withdrawing member or members of the Tenant entity.
d. During the Remnant Period and the first Renewal Period following the unilateral
withdrawal of the withdrawing member (the "Purchase Option Period"), the non -
withdrawing member of the Tenant entity (whether City of Long Lake or City of
Orono), shall have an option to purchase the withdrawing member's ownership
interest in the Property, at a market rate to be determined as provided in this
paragraph. If the City of Long Lake and the City of Orono are unable to agree
upon the market rate for the withdrawing member's interest, each party shall
select an appraiser to estimate the value of the withdrawing member's interest,
and the two appraisers shall select a third appraiser to review the two appraisals
and determine the amount to be paid. The option to purchase must be exercised
by written notice to the withdrawing member, given within the Purchase Option
Period.
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ARTICLE 3 - USE
A. The Leased Premises shall be used by the Tenant as a public fire station and
emergency service facility during the Term of this Lease and, except as provided by Article 24
of this Lease, shall be used for no other purpose without the prior written consent of Landlord.
B. The Leased Premises shall not be used in violation of any applicable federal, state,
or local law, ordinance, rule, or regulation, and Tenant shall comply with the same at its sole cost
and expense.
C. Tenant covenants and agrees that Tenant, its agents, contractors, licensees and
invitees shall not handle, use, manufacture, store or dispose of any flammables, explosives,
radioactive materials, hazardous wastes or materials (as may be defined by Federal or State Law),
toxic wastes or materials, petroleum products, chlorinated solvents, or other similar substances or
derivatives thereof (collectively "Hazardous Materials"), on, under, or about the Leased Premises,
without Landlord's prior written consent (which consent may be withheld or denied for any or no
reason); provided, however, that Tenant may handle, store, or use products containing small
quantities of Hazardous Materials, which products are of a type customarily associated with
public fire department operations; provided further that Tenant shall handle, store, and use and
dispose of any such Hazardous Materials in a safe and lawful manner in compliance with all
governmental rules, laws and regulations, and shall not allow such Hazardous Materials to
contaminate the Leased Premises, or the surrounding environment. If Tenant's handling
(including transportation to and from the Leased Premises), storage, use or disposal of any such
Hazardous Materials on or from the Leased Premises results in the contamination of the Leased
Premises, the soil or surface or ground water of the Leased Premises, then Tenant agrees to: 1)
notify Landlord immediately of any contamination, claim of contamination, loss or damage, 2)
after consultation with Landlord, clean up the contamination in full compliance with all applicable
statutes, regulations and industry standards and 3) indemnify, defend and hold Landlord harmless
from and against any claims, suits, causes of action, costs and fees, including attorneys' fees,
arising from or connected with any such contamination, claim of contamination, loss or damages.
The provisions of this paragraph shall survive the expiration or earlier termination of this Lease.
Any and all consents of Landlord pursuant to this paragraph must be in writing signed by both
Landlord and Tenant.
D. Tenant shall not perform any act or carry on any practice that may injure the
Leased Premises.
E. Tenant shall keep the Leased Premises in an orderly and presentable manner.
F. The Tenant shall not place on the exterior or interior of the Leased Premises or on
the Property (including, but without limitation, windows, doors, and entrance lobbies) any permanent
signs other than those for public safety or Tenant operational purposes, or those which shall first
have been approved by the Landlord, including replacements thereof.
ARTICLE 4 - RENT
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A. Rent. Tenant agrees to pay to Landlord as rent (hereinafter called "Rent") for the
Leased Premises, without notice or demand, annual Rent of one dollar ($1.00) payable in January,
on an annual basis. Rent may be paid as a setoff against operational costs due and payable to Tenant
from Landlord (as members of the Tenant's entity) for the provision of fire services in accordance
with the Shoreline Fire Department Joint Powers Agreement. Tenant shall pay Additional Rent to
the extent required by Articles 6 and 8. Additional Rent is due within 30 days after invoice by
Landlord. Rent is subject to increase as provided in Article 2.B.2 of this Lease.
ARTICLE 5 - POSSESSION
Landlord shall deliver possession of the Leased Premises on the Possession Date set forth on
the Reference Page. Tenant agrees to take and shall take the Leased Premises in its "as is" condition.
ARTICLE 6 - UTILITIES AND SERVICES
A. Commencing with the date on which Landlord delivers the Leased Premises to
Tenant, Tenant shall be responsible for the payment of all separately metered utilities for the Leased
Premises.
B. Tenant agrees to maintain and clean the Leased Premises and keep the same in a
sanitary and orderly manner. Tenant shall deposit all trash, refuse and recyclable materials into
appropriate exterior containers provided by Landlord on the Leased Premises, and Tenant shall be
responsible for the cost of trash removal and recycling collection services. Tenant shall also be
responsible for pest and vermin control within and on the Leased Premises. Should Tenant fail to
clean and maintain the Leased Premises and remove trash and recyclable materials therefrom as
required herein, Landlord shall have the right to complete such services and charge Tenant such costs
as Additional Rent. Tenant agrees not to waste any utilities and will adopt affirmative practices and
policies to prevent waste of resources, consistent with the needs of a public fire station operation.
C. Tenant shall be responsible for all utility and routine property maintenance services
to the Leased Premises including water, sewer, gas, electric, telecommunication services (including,
but not limited to, telephone, Internet, cable communication and streaming services), and snow
removal.
D. No temporary interruption or failure of such services incidental to the making of
repairs, alterations or improvements, or due to accidents or strike or conditions or events not under
Landlord's control shall be deemed as an eviction of the Tenant or relieve the Tenant from any of the
Tenant's obligations hereunder.
ARTICLE 7 - NON -LIABILITY OF LANDLORD
Except in the event of gross negligence or willful misconduct of Landlord, its agents,
employees or contractors, Landlord shall not be liable for any loss or damage for failure to furnish
heat, air conditioning, electricity, water, sprinkler system, sewer or gas service. Landlord shall not
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be liable for personal injury, death or any damage from any cause about the Leased Premises except
if caused by Landlord's gross negligence or willful misconduct.
ARTICLE 8 - CARE OF LEASED PREMISES AND EQUIPMENT
A. Tenant agrees:
1. To keep the Leased Premises in as good condition and repair as they were in
at the time Tenant took possession of same, reasonable wear and tear and damage from fire
and other casualty for which insurance is normally procured excepted;
2. To keep the Leased Premises in a safe, clean and sanitary condition and in
compliance with all applicable laws, ordinances, rules and regulations of governmental
authority, or of any insurance policy(ies) insuring against losses resulting from damage or
destruction to the Leased Premises or from personal injuries, deaths or property damage
occurring in, on or about the Leased Premises;
3. Not to commit any nuisance or waste on the Leased Premises, overload the
Leased Premises or the electrical, water and/or plumbing facilities in the Leased Premises,
or throw foreign substances in plumbing facilities; and
4. To abide by such rules and regulations as may from time to time be
reasonably promulgated by Landlord;
5. Tenant shall be responsible for routine maintenance and minor repairs (those
costing $5,000 or less) to the Leased Premises including, but not limited to, plumbing,
electrical, gas or HVAC equipment, and other mechanical equipment ("Building
Equipment") and windows, roof, walls, structural support foundation, paving, landscaping
("Structural Elements"). Landlord shall be responsible for major repairs (those costing in
excess of $5000.00) to Building Equipment and Structural Elements and for replacement of
Building Equipment at the end of its useful life Notwithstanding the foregoing, Tenant shall
be responsible, at its cost, for all repairs and/or maintenance of any portion of the Leased
Premises including, but not limited to, Building Equipment and Structural Elements, that are
necessary due to the acts of the Tenant, its employees, volunteers, contractors, or other
invitees; the Tenant shall restore the Leased Premises to the condition it was in immediately
prior to the time that it was damaged. All repairs must be performed in accordance with all
laws, directions, rules and regulations of regulatory bodies or officials having jurisdiction in
that regard.
B. If Tenant shall fail to keep and preserve the Leased Premises in the state of condition
required by the provisions of this Lease, Landlord may at its option put or cause the same to be put
into the condition and state of repair agreed upon, and in such case the Tenant, on demand, shall pay
the cost thereof, as Additional Rent.
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ARTICLE 9 - NON -PERMITTED USE
Tenant agrees to use the Leased Premises only as provided in Article 3. Tenant further agrees
not to commit or permit any act to be performed on the Leased Premises or any omission to occur
which shall be in violation of any statute, regulation or ordinance of any governmental body or which
will increase the insurance rates on the Leased Premises or which will be in violation of any
insurance policy carried on the Property by the Landlord. Tenant, at its expense, shall comply with
all governmental laws, ordinances, rules and regulations applicable to the use of the Leased Premises
and its occupancy and shall promptly comply with all governmental orders, rulings and directives
for the correction, prevention and abatement of any violation upon, or in connection with, the Leased
Premises or Tenant's use or occupancy of the Leased Premises, including the making of any
alterations or improvements to the Leased Premises, all at Tenant's sole cost and expense.
ARTICLE 10 - INSPECTION
Upon prior written notice from Landlord to Tenant, the Landlord or its employees or agents
shall have the right without any diminution of rent or other charges payable hereunder by Tenant to
enter the Leased Premises at all reasonable times for the purpose of inspection, cleaning, repairing,
testing, altering or improving the same, but nothing contained in this Article shall be construed so as
to impose any obligation on the Landlord to make any repairs, alterations or improvements.
ARTICLE 11 - ALTERATIONS
Tenant may make minor alterations to the Leased Premises such as painting without
Landlord's prior approval. Excepting the fulfillment of those Tenant maintenance and repair
obligations required by this Lease, Tenant may not make any other alterations, repairs, additions
or improvements in or to the Leased Premises or add, disturb or in any way change any locks,
plumbing or wiring therein without the prior written consent of the Landlord, as to the character
of the alterations, additions or improvements to be made, the manner of doing the work, and
the contractor doing the work. All such work shall comply with all applicable governmental
laws, ordinances, rules and regulations. Tenant agrees to indemnify and hold Landlord free and
harmless from any liability, loss, cost, damage or expense (including attorneys' fees) by reason
of any said alteration, repairs, additions or improvements.
ARTICLE 12 - SIGNS
Tenant may only install signs on the Leased Premises in compliance with the terms of the
Lease. Upon termination of this Lease, Tenant shall remove any signs and repair any damage to the
Leased Premises caused by the installation and removal thereof, or, at Landlord's option, such signs
shall become part of the realty and belong to Landlord without compensation to Tenant with title
passing to Landlord under this lease as by a bill of sale. Tenant agrees that no other signs or other
advertising materials shall be erected, attached or affixed to any portion of the interior or exterior of
the Leased Premises without the express prior written consent of Landlord.
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ARTICLE 13 - ASSIGNMENT AND SUBLETTING
A. Except as provided in Article 2 of this Lease, Tenant may not assign, sublet, license,
mortgage or encumber this Lease, the Leased Premises, or any part thereof, whether by voluntary
act, operation of law, or otherwise, without the written consent of Landlord.
B. Landlord's right to assign this Lease is and shall remain unqualified upon any sale
or transfer of the Leased Premises consented to by both Orono and Long Lake and, providing
the purchaser succeeds to the interests of Landlord under this Lease; Landlord shall thereupon
be entirely freed of all obligations of Landlord hereunder and shall not be subject to any liability
resulting from any act or omission or event occurring after such conveyance. Independent of an
assignment consented two by both Landlord entities, Orono and Long Lake, individually, may
only assign their respective interests in the Lease to each other and only upon the consent of such
assignment by the assignee. Upon agreement to such assignment between Orono and Long Lake,
the assignor shall thereupon be entirely freed of all obligations of Landlord hereunder and shall
not be subject to any liability resulting from any act or omission or event occurring after such
conveyance.
ARTICLE 14 - LOSS BY CASUALTY
If the Leased Premises or a majority portion thereof is damaged or destroyed by fire or other
casualty, Landlord shall have the right to terminate this Lease, provided it gives written notice thereof
to Tenant within ninety (90) days after such damage or destruction. If Landlord does not elect to
terminate this Lease, the Landlord shall, at its expense, restore the Leased Premises to as near the
condition which existed immediately prior to such damage or destruction, as reasonably possible,
and the rentals shall abate during such period of time as the Leased Premises are untenantable, in the
proportion that the untenantable portion of the Leased Premises bears to the entire Leased Premises.
ARTICLE 15 - WAIVER OF SUBROGATION
Landlord and Tenant hereby release the other from any and all liability or responsibility to
the other or anyone claiming through or under them by way of subrogation or otherwise for any loss
or damage to property caused by fire or any of the extended coverage or supplementary contract
casualties, even if such fire or other casualty shall have been caused by the fault or negligence of the
other party, or anyone for whom such parry may be responsible; provided however, that this release
shall be applicable and in force and effect only with respect to loss or damage occurring during such
times as the releasing parry's policies shall contain a clause or endorsement to the effect that any such
release would not adversely affect or impair said policies or prejudice the right of the releasing party
to recover thereunder. Landlord and Tenant agree that they will request their insurance carriers to
include in their policies such a clause or endorsement. If extra cost shall be charged therefor, each
party shall advise the other of the amount of the extra cost, and the other party, at its election, may
pay the same, but shall not be obligated to do so.
ARTICLE 16 - EMINENT DOMAIN
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Neither Orono nor Long Lake may seek to take title to the Leased Premises, nor any portion
thereof, nor any real property immediately adjacent to the Leased Premises by eminent domain
during the term of the Lease, regardless of whether either city remains a member of the Tenant entity.
If the entire Leased Premises is taken by eminent domain by a government entity other than Orono
or Long Lake, this Lease shall automatically terminate as of the date of taking. If a portion of the
Leased Premises is taken by eminent domain, the Landlord shall have the right to terminate this
Lease, provided it gives written notice thereof to the Tenant within ninety (90) days after the date of
taking. If a portion of the Leased Premises is taken by eminent domain and this Lease is not
terminated by Landlord, the Landlord shall, at its expense, restore the Leased Premises to as near the
condition which existed immediately prior to the date of taking as reasonably possible, and the
rentals shall abate during such period of time as the Leased Premises are untenantable, in the
proportion that the untenantable portion of the Leased Premises bears to the entire Leased Premises.
All damages awarded for such taking under the power of eminent domain shall belong to and be the
sole property of Landlord, irrespective of the basis upon which they are awarded; provided, however,
that nothing contained herein shall prevent Tenant from making a separate claim to the condemning
authority for its moving expenses and trade fixtures. For purposes of this Article, a taking by eminent
domain shall include Landlord's giving of a deed under threat of condemnation.
ARTICLE 17 - SURRENDER
On the last day of the Term of this Lease or on the sooner termination thereof in accordance
with the terms hereof, Tenant shall peaceably surrender the Leased Premises in good condition and
repair consistent with Tenant's duty to make repairs as provided in Article 8 hereof. On or before
said last day, Tenant shall at its expense remove all of its equipment and personal property from the
Leased Premises, repairing any damage caused thereby, and any property not removed shall be
deemed abandoned. All alterations, additions and fixtures other than Tenant's trade fixtures, which
have been made or installed by either Landlord or Tenant upon the Leased Premises shall remain
as Landlord's property and shall be surrendered with the Leased Premises as a part thereof, or shall
be removed by Tenant, at the option of Landlord, in which event Tenant shall at its expense repair
any damage caused thereby. If the Leased Premises are not surrendered, on the last day of the Term
of this Lease or on the sooner termination thereof in accordance with the terms hereof, Tenant shall
indemnify Landlord against loss or liability resulting from delay by Tenant in so surrendering the
Leased Premises, including, without limitation, claims made by any succeeding tenant founded on
such delay. Tenant shall promptly surrender all keys for the Leased Premises to Landlord at the place
then fixed for payment of rental and shall inform Landlord of combinations on any locks and safes
on the Leased Premises.
ARTICLE 18 - NONPAYMENT OF RENT, DEFAULTS
If any one or more of the following events shall occur, it shall be a "Default" under the
terms of this Lease: (1) a rent payment or any other undisputed payment due from Tenant to
Landlord shall be and remain unpaid in whole or in part for more than sixty (60) days after written
notice of the delinquency; (2) Tenant shall fail to utilize the Leased Premises as a fire station in
violation of Article 3; or (3) Tenant shall violate or default on any of the other covenants,
agreements, stipulations or conditions herein, and such violation or default shall continue for a
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period of sixty (60) days after written notice from Landlord of such violation or default; then it
shall be optional for Landlord, without further notice or demand, to cure such default (if
applicable) or to declare this Lease forfeited and the Term hereof ended and Landlord shall be
entitled to sue Tenant for all sums due under this Lease or which become due prior to judgment,
but such suit shall not bar subsequent suits for any further sums coming due thereafter. Excepting
amounts deemed delinquent at the time of termination, Tenant's obligation to pay Rent or
Additional Rent shall permanently cease upon termination of this Lease. Tenant shall be
responsible for, in addition to any then delinquent Rent or Additional Rent due and other sums
agreed to be paid hereunder, the cost of any necessary maintenance, repair, restoration, (including
related cost of removal or modification of Tenant Improvements) or cure, as well as reasonable
attorneys' fees incurred or awarded in any suit or action instituted by Landlord to enforce the
provisions of this Lease, regain possession of the Leased Premises, or the collection of the Rents
due Landlord hereunder. Tenant agrees to pay interest at the highest permissible rate of interest
allowed under the usury statutes of the State of Minnesota, or in case no such maximum rate of
interest is provided, at the rate of nine percent (9%) per annum, on all Rents and other sums due
Landlord hereunder not paid within ten (10) days from the date same become due and payable.
Each right or remedy of Landlord provided for in this Lease shall be cumulative and shall be in
addition to every other right or remedy provided for in this Lease now or hereafter existing at law
or in equity or by statute or otherwise.
ARTICLE 19 - LANDLORD'S DEFAULT
Landlord shall not be deemed to be in default under this Lease until Tenant has given
Landlord written notice specifying the nature of the default and Landlord does not cure such
default within sixty (60) days after receipt of such notice or within such reasonable time
thereafter as may be necessary to cure such default where such default is of such a character as
to reasonably require more than sixty (60) days to cure.
ARTICLE 20 - HOLDING OVER
Tenant will, at the expiration of this Lease, whether by lapse of time or termination, give up
immediate possession to Landlord. If Tenant fails to give up possession the Landlord may, at its
option, serve written notice upon Tenant that such holdover constitutes any one of the following (i)
renewal of this Lease for one year, and from year to year thereafter, or (ii) creation of a month -to -
month tenancy, or (iii) creation of a tenancy at sufferance. If Landlord does not give said notice,
Tenant's holdover shall create a tenancy at sufferance. In any such event the tenancy shall be upon
the terms and conditions of this Lease, except that the Rent shall be Ten Thousand Dollars ($10,000)
per month (in the case of tenancy at sufferance such Rent shall be prorated on the basis of a 365 day
year for each day Tenant remains in possession); excepting further that in the case of a tenancy at
sufferance, no notices shall be required prior to commencement of any legal action to gain
repossession of the Leased Premises. In the case of a tenancy at sufferance, Tenant shall also pay to
Landlord all damages sustained by Landlord resulting from retention of possession by Tenant. The
provisions of this paragraph shall not constitute a waiver by Landlord of any right of reentry as
otherwise available to Landlord; nor shall receipt of any rent or any other act in apparent affirmance
of the tenancy operate as a waiver of the right to terminate this Lease for a breach by Tenant hereof.
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ARTICLE 21 - INDEMNITY, INSURANCE AND SECURITY
A. Tenant will keep in force at its own expense for so long as this Lease remains in effect
public liability insurance with respect to the Leased Premises in which Landlord shall be named as
an additional insured, in companies and in form acceptable to Landlord with a minimum combined
limit of liability of Two Million Dollars ($2,000,000.00). Said insurance shall also provide for
contractual liability coverage by endorsement. Tenant will further deposit with Landlord the policy
or policies of such insurance or certificates thereof, or other acceptable evidence that such insurance
is in effect, which evidence shall provide that Landlord shall be notified in writing thirty (30) days
prior to cancellation, material change, or failure to renew the insurance. Tenant further covenants
and agrees to indemnify and hold Landlord harmless for any claim, loss or damage, including
reasonable attorneys' fees, suffered by Landlord, caused by: i) any act or omission by Tenant,
Tenant's employees, volunteers, or anyone claiming through or by Tenant in, at, or around the Leased
Premises; ii) the conduct or management of any work or thing whatsoever done by Tenant in or
about the Leased Premises or from transactions of the Tenant concerning the Leased Premises; or
iii) Tenant's failure to comply with any and all governmental laws, rules, ordinances or regulations
applicable to the use of the Leased Premises and its occupancy. If Tenant shall not comply with its
covenants made in this Article 21, Landlord may, at its option, cause insurance as aforesaid to be
issued and in such event Tenant agrees to pay the premium for such insurance promptly upon
Landlord's demand.
B. Tenant shall be responsible for the security and safeguarding of the Leased Premises
and all property kept, stored or maintained in the Leased Premises. Landlord will make available to
Tenant, at Tenant's request, the plans and specifications for construction of the Leased Premises that
Landlord has (if any). Tenant represents that it is satisfied that the construction of the Leased
Premises, including the floors, walls, windows, doors and means of access thereto are suitable for
the authorized fire station and emergency service use. Tenant further represents that it is satisfied
with the security of said Leased Premises for the protection of any property which may be owned,
held, stored or otherwise caused or permitted by Tenant to be present upon the Leased Premises. The
placement and sufficiency of all safes, vaults, cash or security drawers, cabinets or the like placed
upon the Leased Premises by Tenant shall be at the sole responsibility and risk of Tenant. Tenant
shall maintain in force throughout the Term, insurance upon all contents of the Leased Premises,
including that owned by others and Tenant's equipment and any alterations, additions, fixtures, or
improvements in the Leased Premises acknowledged by Landlord to be the Tenant's.
C. Landlord shall carry and cause to be in full force and effect a fire and extended
coverage insurance policy on the Leased Premises, but not Tenant's trade fixtures, furnishings,
operating equipment, wall, floor and window coverings, nor any other contents owned, leased or
otherwise in possession of Tenant.
ARTICLE 22 — NOTICES
All notices from Tenant to Landlord required or permitted by any provisions of this Lease
shall be directed to Landlord postage prepaid, certified or registered mail, at the respective addresses
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provided for Landlord on the signature pages of this Lease or at such other addresses as Tenant shall
be advised, in writing, to use by Landlord. All notices to Landlord shall be directed to all Landlord
entities. All notices from Landlord to Tenant required or permitted by any provision of this Lease
shall be directed to Tenant, postage prepaid, certified or registered mail, at the Leased Premises and
at the address, if any, set forth on the signature page of this Lease. Each Landlord entity and Tenant
shall each have the right at any time and from time to time to designate one (1) additional party to
whom copies of any notice shall be sent.
ARTICLE 23 - APPLICABLE LAW
This Lease shall be construed under the laws of the State of Minnesota, without regard to
choice of law provisions.
ARTICLE 24 — USE OF LEASED PREMISES BY OTHERS
Landlord and Tenant are governmental entities, and the building on the Leased Premises is
a public building. Tenant agrees that Landlord reserves the right for the City of Orono and City of
Long Lake to use the Leased Premises as a public polling place for regular and special local, state
and federal elections. Tenant also agrees to cooperate with Landlord in allowing reasonable and
occasional use of gathering spaces within the Leased Premises by the City of Orono or City of Long
Lake, provided that Tenant may refuse to allow any use that will interfere with Tenant's operations,
in Tenant's sole discretion.
ARTICLE 25 - GENERAL
A. This Lease does not create the relationship of principal and agent or of partnership
or of joint venture or of any association between Landlord and Tenant, the sole relationship between
Landlord and Tenant being that of landlord and tenant.
B. No waiver of any default of Tenant hereunder shall be implied from any omission
by Landlord to take any action on account of such default if such default persists or is repeated, and
no express waiver shall affect any default other than the default specified in the express waiver and
that only for the time and to the extent therein stated.
C. The marginal or topical headings of the several Articles, paragraphs and clauses are
for convenience only and do not define, limit or construe the contents of such Articles, paragraphs
or clauses.
D. All preliminary negotiations are merged into and incorporated in this Lease.
E. This Lease can only be modified or amended by an agreement in writing signed by
the parties hereto.
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F. All provisions hereof shall be binding upon the successors and assigns of each party
hereto.
G. If any term or provision of this Lease shall to any extent be held invalid or
unenforceable, the remainder shall not be affected thereby, and each other term and provision of
this Lease shall be valid and be enforced to the fullest extent permitted by law.
H. Time is of the essence with respect to the due performance of the terms, covenants
and conditions herein contained.
IN WITNESS WHEREOF, this Lease has been duly executed by the parties hereto as of
the day and year indicated above.
[Remainder of Page Intentionally Left Blank]
[Signature Pages Follow]
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Signature Page — Landlord (City of Long Lake)
LANDLORD (City of Long Lake):
By:
Its: Mayor
LM
Its: City Administrator
Date:
Address for Notices, if other than Premise:
City of Long Lake
450 Virginia Avenue
P. O. Box 606
Long Lake, MN 55356
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Signature Page — Landlord (City of Orono)
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LANDLORD (City of Orono):
By:
Its: Mayor
LM
Its: City Administrator
Date:
Address for Notices, if other than Premise:
City of Orono
2750 Kelley Parkway
Orono, MN 55356
80
Signature Page — Tenant
TENANT
Shoreline Fire Department:
By:
Its:
Date:
By:_
Its:
Date:
Address for Notices, if other than Premise:
Shoreline Fire Department
340 Willow Drive North
Long Lake, NIN 55356
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EXHIBIT "A"
PROPERTY DESCRIPTION
Lot 1, Block 1, WILLOWFIRE ADDITION, Hennepin County, Minnesota
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EXHIBIT "B"
LANDLORD FIXTURES
Built-in cabinetry, shelves, and countertops.
Flooring materials, such as tiles, sealed concrete, or other permanent finishes.
Permanent electrical wiring, light fixtures, and wall -mounted outlets.
Permanent IT and communications wiring, fixtures.
Plumbing installations, including sinks, toilets, faucets, and showers.
HVAC equipment, systems, and ductwork.
Built-in fire suppression, security, and communication systems.
Permanently installed partitions or wall structures.
Built in Equipment storage lockers
Common Facility Appliances such as stoves, ovens, refrigerators, dishwashers
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LEASE REFERENCE
LANDLORD: City of Orono
City of Orono
2750 Kelley Parkway
Orono, MN 55356
LEASE REFERENCE DATE: November 1, 2025
TENANT: Shoreline Fire Department
TENANT'S ADDRESS: 340 Willow Drive North
Long Lake, MN 55356
LEASED PREMISES: 3770 Shoreline Drive, Orono, MN 55391
LEASED PREMISES AREA: Approx. 46,980 sq. ft.
USE (AUTHORIZED BUSINESS): Public fire station and emergency service
POSSESSION DATE: January 1, 2026
COMMENCEMENT DATE: January 1, 2026
END INITIAL TERM/RENEWAL DATE: December 31, 2045
TERM OF LEASE: Initial term of _20 years; with automatic renewal
terms of five years each, subject to exceptions; see
Article 2]
1011►0
See Article 3 for Rent and Additional Rent
The Reference Page information is incorporated into and made a part of the Lease between Tenant
and Landlord dated the 1 stday of November, 2025 ("Lease"). In the event of any conflict between
any Reference Page information and the Lease, the Lease shall control. The Lease includes
Exhibits A, B and C, which are all made a part of this Lease.
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LANDLORD
City of Orono:
By:
Its: Mayor
By:
Its: City Administrator.
Date:
TENANT
Shoreline Fire Department:
By:_
Its:
Date:
By:_
Its:
Date:
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LEASE AGREEMENT
This LEASE AGREEMENT ("Lease") is made and effective as of the 1' day of November,
2025, by and between the City of Orono, a Minnesota municipal corporation ("Landlord"), and
Shoreline Fire Department, a joint powers entity established under Minnesota law pursuant to that
certain Shoreline Fire Department Joint Powers Agreement dated of even date herewith ("Tenant").
The Landlord and Tenant hereby agree as follows:
RECITALS
A. Landlord is the fee owner of certain real property located at 3770 Shoreline Drive,
Orono, Minnesota 55391, legally described on the attached Exhibit A (the "Property"). The Property
is improved with a public fire station building and related parking and landscaping improvements.
B. Tenant is a joint powers entity established for the purpose of providing fire and
emergency services, and Landlord, in its capacity as City of Orono, is a member of the Tenant's joint
powers entity.
C. Pursuant to the terms of this Lease, Landlord desires to lease to Tenant, and Tenant
desires to Lease from Landlord, a portion of the Property as legally described on the attached Exhibit
B and consisting of land, building and related parking and landscaping improvements (the "Leased
Premises").
ARTICLE 1— LEASED PREMISES
A. Subject to the terms, covenants and conditions of this Lease, Landlord leases to
Tenant, and Tenant leases from Landlord, the (the "Leased Premises"). The Leased Premises
includes the fixtures owned by Landlord and identified on the attached Exhibit "C" ("Landlord
Fixtures"). The Leased Premises does not include any personal property owned by Landlord
("Landlord Personal Property"), and there is no Landlord Personal Property located on the Leased
Premises.
ARTICLE 2 — TERM OF LEASE; TERMINATION
A. Initial Term. The term of this Lease shall be for twenty (20)years as set forth on
the Reference Page (hereafter referred to as the "Initial Term") upon the rentals and subject to the
conditions set forth in this Lease, and the Exhibits attached hereto.
B. Renewal. This Lease shall automatically renew for successive terms of five (5) years
(each, a "Renewal Term"), on the same terms and conditions set forth in this Lease, except as set
forth below:
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1. Either Tenant or Landlord may elect not to renew by providing written notice
to the other at least one (1) year prior to the expiration of the Initial Term or Renewal Term,
as applicable. The notice shall be given in the manner provided in Article 22 of this Lease .
2. Landlord shall have the right to increase the Rent for any Renewal Term by
providing Tenant with written notice at least one year and one month prior to the expiration
of the Initial Term or Renewal Term, as applicable.
3. In the case of an event as described at paragraph C.2 of this Article 2, the
Renewal Term of this Lease shall be one (1) year, rather than five (5) years.
C. Termination.
1. If the Tenant entity is dissolved by mutual agreement of all the Tenant entity's
members, this Lease shall automatically terminate on the effective date of the dissolution.
2. At any time that either the City of Long Lake or the City of Orono unilaterally
withdraws as a member of the Tenant entity, this Lease shall be assigned to the non -
withdrawing member(s) of the Tenant entity, and this Lease shall terminate at the end of the
Initial Term or Renewal Term during which the unilateral withdrawal occurs; provided, that
if less than one (1) year remains in the then -existing term at the time of the unilateral
withdrawal, then this Lease may be automatically renewed for a Renewal Term as provided
in paragraph B.3. of this Article 2, and this Lease shall terminate at the end of that Renewal
Term.
ARTICLE 3 - USE
A. The Leased Premises shall be used by the Tenant as a public fire station and
emergency service facility during the Term of this Lease and, except as provided by Article 24
of this Lease, shall be used for no other purpose without the prior written consent of Landlord.
B. The Leased Premises shall not be used in violation of any applicable federal, state,
or local law, ordinance, rule, or regulation, and Tenant shall comply with the same at its sole cost
and expense.
C. Tenant covenants and agrees that Tenant, its agents, contractors, licensees and
invitees shall not handle, use, manufacture, store or dispose of any flammables, explosives,
radioactive materials, hazardous wastes or materials (as may be defined by Federal or State Law),
toxic wastes or materials, petroleum products, chlorinated solvents, or other similar substances or
derivatives thereof (collectively "Hazardous Materials"), on, under, or about the Leased Premises,
without Landlord's prior written consent (which consent may be withheld or denied for any or no
reason); provided, however, that Tenant may handle, store, or use products containing small
quantities of Hazardous Materials, which products are of a type customarily associated with
public fire department operations; provided further that Tenant shall handle, store, and use and
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dispose of any such Hazardous Materials in a safe and lawful manner in compliance with all
governmental rules, laws and regulations, and shall not allow such Hazardous Materials to
contaminate the Leased Premises, or the surrounding environment. If Tenant's handling
(including transportation to and from the Leased Premises), storage, use or disposal of any such
Hazardous Materials on or from the Leased Premises results in the contamination of the Leased
Premises, the soil or surface or ground water of the Leased Premises, then Tenant agrees to: 1)
notify Landlord immediately of any contamination, claim of contamination, loss or damage, 2)
after consultation with Landlord, clean up the contamination in full compliance with all applicable
statutes, regulations and industry standards and 3) indemnify, defend and hold Landlord harmless
from and against any claims, suits, causes of action, costs and fees, including attorneys' fees,
arising from or connected with any such contamination, claim of contamination, loss or damages.
The provisions of this paragraph shall survive the expiration or earlier termination of this Lease.
Any and all consents of Landlord pursuant to this paragraph must be in writing signed by both
Landlord and Tenant.
D. Tenant shall not perform any act or carry on any practice that may injure the
Leased Premises.
E. Tenant shall keep the Leased Premises in an orderly and presentable manner.
F. The Tenant shall not place on the exterior or interior of the Leased Premises or on
the Property (including, but without limitation, windows, doors, and entrance lobbies) any permanent
signs other than those for public safety or Tenant operational purposes, or those which shall first
have been approved by the Landlord, including replacements thereof.
ARTICLE 4 - RENT
A. Rent. Tenant agrees to pay to Landlord as rent (hereinafter called "Rent") for the
Leased Premises, without notice or demand, annual Rent of one dollar ($1.00) payable in January,
on an annual basis. Tenant shall pay Additional Rent to the extent required by Articles 6 and 8.
Additional Rent is due within 30 days after invoice by Landlord. Rent is subject to increase as
provided in Article 2.13.2 of this Lease.
ARTICLE 5 - POSSESSION
Landlord shall deliver possession of the Leased Premises on the Possession Date set forth on
the Reference Page. Tenant agrees to take and shall take the Leased Premises in its "as is" condition.
ARTICLE 6 - UTILITIES AND SERVICES
A. Commencing with the date on which Landlord delivers the Leased Premises to
Tenant, Tenant shall be responsible for the payment of all separately metered utilities for the Leased
Premises.
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B. Tenant agrees to maintain and clean the Leased Premises and keep the same in a
sanitary and orderly manner. Tenant shall deposit all trash, refuse and recyclable materials into
appropriate exterior containers provided by Landlord on the Leased Premises, and Tenant shall be
responsible for the cost of trash removal and recycling collection services. Tenant shall also be
responsible for pest and vermin control within and on the Leased Premises. Should Tenant fail to
clean and maintain the Leased Premises and remove trash and recyclable materials therefrom as
required herein, Landlord shall have the right to complete such services and charge Tenant such costs
as Additional Rent. Tenant agrees not to waste any utilities and will adopt affirmative practices and
policies to prevent waste of resources, consistent with the needs of a public fire station operation.
C. Tenant shall be responsible for all utility and routine property maintenance services
to the Leased Premises including water, sewer, gas, electric, telecommunication services (including,
but not limited to, telephone, Internet, cable communication and streaming services), and snow
removal.
D. No temporary interruption or failure of such services incidental to the making of
repairs, alterations or improvements, or due to accidents or strike or conditions or events not under
Landlord's control shall be deemed as an eviction of the Tenant or relieve the Tenant from any of the
Tenant's obligations hereunder.
ARTICLE 7 - NON -LIABILITY OF LANDLORD
Except in the event of gross negligence or willful misconduct of Landlord, its agents,
employees or contractors, Landlord shall not be liable for any loss or damage for failure to furnish
heat, air conditioning, electricity, water, sprinkler system, sewer or gas service. Landlord shall not
be liable for personal injury, death or any damage from any cause about the Leased Premises except
if caused by Landlord's gross negligence or willful misconduct.
ARTICLE 8 - CARE OF LEASED PREMISES AND EQUIPMENT
A. Tenant agrees:
1. To keep the Leased Premises in as good condition and repair as they were in
at the time Tenant took possession of same, reasonable wear and tear and damage from fire
and other casualty for which insurance is normally procured excepted;
2. To keep the Leased Premises in a safe, clean and sanitary condition and in
compliance with all applicable laws, ordinances, rules and regulations of governmental
authority, or of any insurance policy(ies) insuring against losses resulting from damage or
destruction to the Leased Premises or from personal injuries, deaths or property damage
occurring in, on or about the Leased Premises;
3. Not to commit any nuisance or waste on the Leased Premises, overload the
Leased Premises or the electrical, water and/or plumbing facilities in the Leased Premises,
or throw foreign substances in plumbing facilities; and
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4. To abide by such rules and regulations as may from time to time be
reasonably promulgated by Landlord;
5. Tenant shall be responsible for routine maintenance and minor repairs (those
costing $5,000 or less) to the Leased Premises including, but not limited to, plumbing,
electrical, gas or HVAC equipment, and other mechanical equipment ("Building
Equipment") and windows, roof, walls, structural support foundation, paving, landscaping
("Structural Elements"). Landlord shall be responsible for major repairs (those costing in
excess of $5000.00) to Building Equipment and Structural Elements and for replacement of
Building Equipment at the end of its useful life Notwithstanding the foregoing, Tenant shall
be responsible, at its cost, for all repairs and/or maintenance of any portion of the Leased
Premises including, but not limited to, Building Equipment and Structural Elements , that are
necessary due to the acts of the Tenant, its employees, volunteers, contractors, or other
invitees; the Tenant shall restore the Leased Premises to the condition it was in immediately
prior to the time that it was damaged. All repairs must be performed in accordance with all
laws, directions, rules and regulations of regulatory bodies or officials having jurisdiction in
that regard.
B. If Tenant shall fail to keep and preserve the Leased Premises in the state of condition
required by the provisions of this Lease, Landlord may at its option put or cause the same to be put
into the condition and state of repair agreed upon, and in such case the Tenant, on demand, shall pay
the cost thereof, as Additional Rent.
ARTICLE 9 - NON -PERMITTED USE
Tenant agrees to use the Leased Premises only as provided in Article 3. Tenant further agrees
not to commit or permit any act to be performed on the Leased Premises or any omission to occur
which shall be in violation of any statute, regulation or ordinance of any governmental body or which
will increase the insurance rates on the Leased Premises or which will be in violation of any
insurance policy carried on the Property by the Landlord. Tenant, at its expense, shall comply with
all governmental laws, ordinances, rules and regulations applicable to the use of the Leased Premises
and its occupancy and shall promptly comply with all governmental orders, rulings and directives
for the correction, prevention and abatement of any violation upon, or in connection with, the Leased
Premises or Tenant's use or occupancy of the Leased Premises, including the making of any
alterations or improvements to the Leased Premises, all at Tenant's sole cost and expense.
ARTICLE 10 - INSPECTION
Upon prior written notice from Landlord to Tenant, the Landlord or its employees or agents
shall have the right without any diminution of rent or other charges payable hereunder by Tenant to
enter the Leased Premises at all reasonable times for the purpose of inspection, cleaning, repairing,
testing, altering or improving the same, but nothing contained in this Article shall be construed so as
to impose any obligation on the Landlord to make any repairs, alterations or improvements.
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ARTICLE 11 - ALTERATIONS
A. Tenant may make minor alterations to the Leased Premises such as painting
without Landlord's prior approval. Excepting the fulfillment of those Tenant maintenance and
repair obligations required by this Lease, Tenant may not make any other alterations, repairs,
additions or improvements in or to the Leased Premises or add, disturb or in any way change
any locks, plumbing or wiring therein without the prior written consent of the Landlord, as to
the character of the alterations, additions or improvements to be made, the manner of doing the
work, and the contractor doing the work. All such work shall comply with all applicable
governmental laws, ordinances, rules and regulations. Tenant agrees to indemnify and hold
Landlord free and harmless from any liability, loss, cost, damage or expense (including
attorneys' fees) by reason of any said alteration, repairs, additions or improvements.
B. Landlord reserves the right to construct one or more additions to the building on or
adjacent to the Leased Premises (each a "Landlord Addition"), at Landlord's sole cost, for
Landlord's use for governmental purposes provided that prior approval of the Tenant's Board is
required for a Landlord Addition. Prior to construction, the Tenant's Board shall determine in good
faith whether the proposed Landlord Addition will unreasonably interfere with Tenant's operations
at the Leased Premises. Tenant Board must notify Landlord of such a determination within 60 days
after Landlord provides Tenant with written notice of the proposed Landlord Addition. Landlord
agrees to coordinate the construction activities of any Landlord Addition so as not to unreasonably
interfere with Tenant's use of the Leased Premises. Any Landlord Addition shall be automatically
excluded from the Leased Premises; Tenant shall have no responsibility for the maintenance, repair,
replacement, or insurance of the Leased Premises and shall have no responsibility for utility services
for the Landlord Addition. Any Landlord Addition is entitled to shared use of the parking lot on the
Leased Premises, in common with Tenant, provided the use does not interfere with Tenant's use. In
that event, then notwithstanding the provisions of Articles 6 and 8, Landlord shall assume
responsibility from Tenant for the maintenance (including snow removal), repair and replacement of
the parking lot. If the Landlord Addition is not separately metered for utilities, then Landlord shall
be responsible for paying a proportionate share of the utilities, as follows: gas (proportionate based
on cubic feet of heated spaces in Landlord Addition compared to total heated space for Landlord
Addition and for building leased by Tenant); electric (proportionate based on square feet of Landlord
Addition compared to square feet of building leased by Tenant); sewer and water (proportionate
based on standards used for determining SAC and WAC fees).
ARTICLE 12 - SIGNS
Tenant may only install signs on the Leased Premises in compliance with the terms of the
Lease. Upon termination of this Lease, Tenant shall remove any signs and repair any damage to the
Leased Premises caused by the installation and removal thereof, or, at Landlord's option, such signs
shall become part of the realty and belong to Landlord without compensation to Tenant with title
passing to Landlord under this lease as by a bill of sale. Tenant agrees that no other signs or other
advertising materials shall be erected, attached or affixed to any portion of the interior or exterior of
the Leased Premises without the express prior written consent of Landlord.
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ARTICLE 13 - ASSIGNMENT AND SUBLETTING
A. Except as provided in Article 2 of this Lease, Tenant may not assign, sublet, license,
mortgage or encumber this Lease, the Leased Premises, or any part thereof, whether by voluntary
act, operation of law, or otherwise, without the written consent of Landlord.
B. Landlord's right to assign this Lease is and shall remain unqualified upon any sale
or transfer of the Leased Premises and, providing the purchaser succeeds to the interests of
Landlord under this Lease; Landlord shall thereupon be entirely freed of all obligations of
Landlord hereunder and shall not be subject to any liability resulting from any act or omission
or event occurring after such conveyance.
ARTICLE 14 - LOSS BY CASUALTY
If the Leased Premises or a majority portion thereof is damaged or destroyed by fire or other
casualty, Landlord shall have the right to terminate this Lease, provided it gives written notice thereof
to Tenant within ninety (90) days after such damage or destruction. If Landlord does not elect to
terminate this Lease, the Landlord shall, at its expense, restore the Leased Premises to as near the
condition which existed immediately prior to such damage or destruction, as reasonably possible,
and the rentals shall abate during such period of time as the Leased Premises are untenantable, in the
proportion that the untenantable portion of the Leased Premises bears to the entire Leased Premises.
ARTICLE 15 - WAIVER OF SUBROGATION
Landlord and Tenant hereby release the other from any and all liability or responsibility to
the other or anyone claiming through or under them by way of subrogation or otherwise for any loss
or damage to property caused by fire or any of the extended coverage or supplementary contract
casualties, even if such fire or other casualty shall have been caused by the fault or negligence of the
other party, or anyone for whom such party may be responsible; provided however, that this release
shall be applicable and in force and effect only with respect to loss or damage occurring during such
times as the releasing party's policies shall contain a clause or endorsement to the effect that any such
release would not adversely affect or impair said policies or prejudice the right of the releasing party
to recover thereunder. Landlord and Tenant agree that they will request their insurance carriers to
include in their policies such a clause or endorsement. If extra cost shall be charged therefor, each
party shall advise the other of the amount of the extra cost, and the other party, at its election, may
pay the same, but shall not be obligated to do so.
ARTICLE 16 - EMINENT DOMAIN
Landlord may not seek to take title to the Leased Premises, nor any portion thereof, by
eminent domain during the term of the Lease, regardless of whether Landlord remains a member of
the Tenant's joint powers entity. If the entire Leased Premises is taken by eminent domain by a
government entity other than Landlord, this Lease shall automatically terminate as of the date of
taking. If a portion of the Leased Premises is taken by eminent domain, the Landlord shall have the
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right to terminate this Lease, provided it gives written notice thereof to the Tenant within ninety (90)
days after the date of taking. If a portion of the Leased Premises is taken by eminent domain and this
Lease is not terminated by Landlord, the Landlord shall, at its expense, restore the Leased Premises
to as near the condition which existed immediately prior to the date of taking as reasonably possible,
and the rentals shall abate during such period of time as the Leased Premises are untenantable, in the
proportion that the untenantable portion of the Leased Premises bears to the entire Leased Premises.
All damages awarded for such taking under the power of eminent domain shall belong to and be the
sole property of Landlord, irrespective of the basis upon which they are awarded; provided, however,
that nothing contained herein shall prevent Tenant from making a separate claim to the condemning
authority for its moving expenses and trade fixtures. For purposes of this Article, a taking by eminent
domain shall include Landlord's giving of a deed under threat of condemnation.
ARTICLE 17 - SURRENDER
On the last day of the Term of this Lease or on the sooner termination thereof in accordance
with the terms hereof, Tenant shall peaceably surrender the Leased Premises in good condition and
repair consistent with Tenant's duty to make repairs as provided in Article 8 hereof. On or before
said last day, Tenant shall at its expense remove all of its equipment and personal property from the
Leased Premises, repairing any damage caused thereby, and any property not removed shall be
deemed abandoned. All alterations, additions and fixtures other than Tenant's trade fixtures, which
have been made or installed by either Landlord or Tenant upon the Leased Premises shall remain
as Landlord's property and shall be surrendered with the Leased Premises as a part thereof, or shall
be removed by Tenant, at the option of Landlord, in which event Tenant shall at its expense repair
any damage caused thereby. If the Leased Premises are not surrendered, on the last day of the Term
of this Lease or on the sooner termination thereof in accordance with the terms hereof, Tenant shall
indemnify Landlord against loss or liability resulting from delay by Tenant in so surrendering the
Leased Premises, including, without limitation, claims made by any succeeding tenant founded on
such delay. Tenant shall promptly surrender all keys for the Leased Premises to Landlord at the place
then fixed for payment of rental and shall inform Landlord of combinations on any locks and safes
on the Leased Premises.
ARTICLE 18 - NONPAYMENT OF RENT, DEFAULTS
If any one or more of the following events shall occur, it shall be a "Default" under the
terms of this Lease: (1) a rent payment or any other undisputed payment due from Tenant to
Landlord shall be and remain unpaid in whole or in part for more than sixty (60) days after written
notice of the delinquency; (2) Tenant shall fail to utilize the Leased Premises as a fire station in
violation of Article 3; or (3) Tenant shall violate or default on any of the other covenants,
agreements, stipulations or conditions herein, and such violation or default shall continue for a
period of sixty (60) days after written notice from Landlord of such violation or default; then it
shall be optional for Landlord, without further notice or demand, to cure such default (if
applicable) or to declare this Lease forfeited and the Term hereof ended and Landlord shall be
entitled to sue Tenant for all sums due under this Lease or which become due prior to judgment,
but such suit shall not bar subsequent suits for any further sums coming due thereafter. Excepting
amounts deemed delinquent at the time of termination, Tenant's obligation to pay Rent or
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Additional Rent shall permanently cease upon termination of this Lease. Tenant shall be
responsible for, in addition to any then delinquent Rent or Additional Rent due and other sums
agreed to be paid hereunder, the cost of any necessary maintenance, repair, restoration, (including
related cost of removal or modification of Tenant Improvements) or cure, as well as reasonable
attorneys' fees incurred or awarded in any suit or action instituted by Landlord to enforce the
provisions of this Lease, regain possession of the Leased Premises, or the collection of the Rents
due Landlord hereunder. Tenant agrees to pay interest at the highest permissible rate of interest
allowed under the usury statutes of the State of Minnesota, or in case no such maximum rate of
interest is provided, at the rate of nine percent (9%) per annum, on all Rents and other sums due
Landlord hereunder not paid within ten (10) days from the date same become due and payable.
Each right or remedy of Landlord provided for in this Lease shall be cumulative and shall be in
addition to every other right or remedy provided for in this Lease now or hereafter existing at law
or in equity or by statute or otherwise.
ARTICLE 19 - LANDLORD'S DEFAULT
Landlord shall not be deemed to be in default under this Lease until Tenant has given
Landlord written notice specifying the nature of the default and Landlord does not cure such
default within sixty (60) days after receipt of such notice or within such reasonable time
thereafter as may be necessary to cure such default where such default is of such a character as
to reasonably require more than sixty (60) days to cure.
ARTICLE 20 - HOLDING OVER
Tenant will, at the expiration of this Lease, whether by lapse of time or termination, give up
immediate possession to Landlord. If Tenant fails to give up possession the Landlord may, at its
option, serve written notice upon Tenant that such holdover constitutes any one of the following (i)
renewal of this Lease for one year, and from year to year thereafter, or (ii) creation of a month -to -
month tenancy, or (iii) creation of a tenancy at sufferance. If Landlord does not give said notice,
Tenant's holdover shall create a tenancy at sufferance. In any such event the tenancy shall be upon
the terms and conditions of this Lease, except that the Rent shall be Ten ThousandDollars ($10,000)
per month (in the case of tenancy at sufferance such Rent shall be prorated on the basis of a 365 day
year for each day Tenant remains in possession); excepting further that in the case of a tenancy at
sufferance, no notices shall be required prior to commencement of any legal action to gain
repossession of the Leased Premises. In the case of a tenancy at sufferance, Tenant shall also pay to
Landlord all damages sustained by Landlord resulting from retention of possession by Tenant. The
provisions of this paragraph shall not constitute a waiver by Landlord of any right of reentry as
otherwise available to Landlord; nor shall receipt of any rent or any other act in apparent affirmance
of the tenancy operate as a waiver of the right to terminate this Lease for a breach by Tenant hereof.
ARTICLE 21 - INDEMNITY, INSURANCE AND SECURITY
A. Tenant will keep in force at its own expense for so long as this Lease remains in effect
public liability insurance with respect to the Leased Premises in which Landlord shall be named as
an additional insured, in companies and in form acceptable to Landlord with a minimum combined
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limit of liability of Two Million Dollars ($2,000,000.00). Said insurance shall also provide for
contractual liability coverage by endorsement. Tenant will further deposit with Landlord the policy
or policies of such insurance or certificates thereof, or other acceptable evidence that such insurance
is in effect, which evidence shall provide that Landlord shall be notified in writing thirty (30) days
prior to cancellation, material change, or failure to renew the insurance. Tenant further covenants
and agrees to indemnify and hold Landlord harmless for any claim, loss or damage, including
reasonable attorneys' fees, suffered by Landlord, caused by: i) any act or omission by Tenant,
Tenant's employees, volunteers, or anyone claiming through or by Tenant in, at, or around the Leased
Premises; ii) the conduct or management of any work or thing whatsoever done by Tenant in or
about the Leased Premises or from transactions of the Tenant concerning the Leased Premises; or
iii) Tenant's failure to comply with any and all governmental laws, rules, ordinances or regulations
applicable to the use of the Leased Premises and its occupancy. If Tenant shall not comply with its
covenants made in this Article 21, Landlord may, at its option, cause insurance as aforesaid to be
issued and in such event Tenant agrees to pay the premium for such insurance promptly upon
Landlord's demand.
B. Tenant shall be responsible for the security and safeguarding of the Leased Premises
and all property kept, stored or maintained in the Leased Premises. Landlord will make available to
Tenant, at Tenant's request, the plans and specifications for construction of the Leased Premises that
Landlord has (if any). Tenant represents that it is satisfied that the construction of the Leased
Premises, including the floors, walls, windows, doors and means of access thereto are suitable for
the authorized fire station and emergency service use. Tenant further represents that it is satisfied
with the security of said Leased Premises for the protection of any property which may be owned,
held, stored or otherwise caused or permitted by Tenant to be present upon the Leased Premises. The
placement and sufficiency of all safes, vaults, cash or security drawers, cabinets or the like placed
upon the Leased Premises by Tenant shall be at the sole responsibility and risk of Tenant. Tenant
shall maintain in force throughout the Term, insurance upon all contents of the Leased Premises,
including that owned by others and Tenant's equipment and any alterations, additions, fixtures, or
improvements in the Leased Premises acknowledged by Landlord to be the Tenant's.
C. Landlord shall carry and cause to be in full force and effect a fire and extended
coverage insurance policy on the Leased Premises, but not Tenant's trade fixtures, furnishings,
operating equipment, wall, floor and window coverings, nor any other contents owned, leased or
otherwise in possession of Tenant.
ARTICLE 22 — NOTICES
All notices from Tenant to Landlord required or permitted by any provisions of this Lease
shall be directed to Landlord postage prepaid, certified or registered mail, at the address set forth on
the signature page of this Lease or at such other addresses as Tenant shall be advised, in writing, to
use by Landlord. All notices from Landlord to Tenant required or permitted by any provision of this
Lease shall be directed to Tenant, postage prepaid, certified or registered mail, at the Leased Premises
and at the address, if any, set forth on the signature page of this Lease. Landlord and Tenant shall
each have the right at any time and from time to time to designate one (1) additional party to whom
copies of any notice shall be sent.
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ARTICLE 23 - APPLICABLE LAW
This Lease shall be construed under the laws of the State of Minnesota, without regard to
choice of law provisions.
ARTICLE 24 — USE OF LEASED PREMISES BY LANDLORD AND OTHERS
Landlord and Tenant are governmental entities, and the building on the Leased Premises is
a public building. Tenant agrees that Landlord reserves the right for the City of Orono to use the
Leased Premises as a public polling place for regular and special local, state and federal elections.
Tenant also agrees to cooperate with Landlord in allowing reasonable and occasional use of
gathering spaces within the Leased Premises by the City of Orono. This Article 24 is also subject to
the Landlord's right to use any such Landlord Addition for any governmental purpose, provided that
such use, pursuant to paragraph I I.B. of this Lease, does not unreasonably interfere with Tenant's
use of the Leased Premises.
ARTICLE 25 - GENERAL
A. This Lease does not create the relationship of principal and agent or of partnership
or of joint venture or of any association between Landlord and Tenant, the sole relationship between
Landlord and Tenant being that of landlord and tenant.
B. No waiver of any default of Tenant hereunder shall be implied from any omission
by Landlord to take any action on account of such default if such default persists or is repeated, and
no express waiver shall affect any default other than the default specified in the express waiver and
that only for the time and to the extent therein stated.
C. The marginal or topical headings of the several Articles, paragraphs and clauses are
for convenience only and do not define, limit or construe the contents of such Articles, paragraphs
or clauses.
D. All preliminary negotiations are merged into and incorporated in this Lease.
E. This Lease can only be modified or amended by an agreement in writing signed by
the parties hereto.
F. All provisions hereof shall be binding upon the successors and assigns of each party
hereto.
G. If any term or provision of this Lease shall to any extent be held invalid or
unenforceable, the remainder shall not be affected thereby, and each other term and provision of
this Lease shall be valid and be enforced to the fullest extent permitted by law.
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H. Time is of the essence with respect to the due performance of the terms, covenants
and conditions herein contained.
IN WITNESS WHEREOF, this Lease has been duly executed by the parties hereto as of
the day and year indicated above.
[Remainder of Page Intentionally Left Blank]
[Signature Pages Follow]
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Signature Page — Landlord
LANDLORD
City of Orono:
By:
Its: Mayor
By:
Its: City Administrator,
Date:
Address for Notices, if other than Premise:
City of Orono
2750 Kelley Parkway
Orono, MN 55356
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Signature Page — Tenant
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TENANT
Shoreline Fire Department:
By:
Its:
Date:
By:_
Its:
Date:
Address for Notices, if other than Premise:
Shoreline Fire Department
340 Willow Drive North
Long Lake, NIN 55356
99
EXHIBIT "A"
PROPERTY DESCRIPTION
The Westerly'/2 of Lot 1, Block 9, Townsite of Langdon Park, Hennepin County, Minnesota,
EXCEPT that part thereof lying West of a line drawn North at right angles to the South line of
Section 17, Township 117 North, Range 23 West from a point of said South line 1,315.97 feet
West from the South'/4 corner of said Section 17
a -
East 1/a of Lot 1, Block 9, Townsite of Langdon Park, Hennepin County, Minnesota
237419v9
100
EXHIBIT "B"
LEGAL DESCRIPTION OF LEASED PREMISES
The building, driveway and parking lot located on that part of the Property described in Exhibit A
above, which lies between a line drawn 275 feet northerly of and parallel to the South line of said
Property and a line drawn 455 feet northerly of and parallel to the South line of said Property.
237419v9
101
EXHIBIT C
LANDLORD FIXTURES
Built-in cabinetry, shelves, and countertops.
Flooring materials, such as tiles, sealed concrete, or other permanent finishes.
Permanent electrical wiring, light fixtures, and wall -mounted outlets.
Permanent IT and communications wiring, fixtures.
Plumbing installations, including sinks, toilets, faucets, and showers.
HVAC equipment, systems, and ductwork.
Built-in fire suppression, security, and communication systems.
Permanently installed partitions or wall structures.
Built in Equipment storage lockers
Common Facility Appliances such as stoves, ovens, refrigerators, dishwashers
237419v9
102
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7633
A RESOLUTION APPOINTING REPRESENTATIVES
TO THE SHORELINE FIRE DEPARTMENT BOARD,
OPERATING COMMITTEE, AND FISCAL AGENT ROLE
WHEREAS, the cities of Orono and Long Lake have entered into a Joint Powers
Agreement ("Agreement") establishing the Shoreline Fire Department (the "Department") to
provide coordinated Ere protection and emergency medical services; and
WHEREAS, Section 2.2 of the Agreement establishes a Shoreline Fire Department Board
(the "Board") as the governing body of the Department, and requires each Member to appoint its
Voting Directors, Contract Director, Staff Ex-Officio Directors, and Alternate Directors; and
WHEREAS, Section 2.7 of the Agreement establishes an Operating Committee comprised
of the Staff Ex-Officio Directors; and
WHEREAS, Section 2.9 of the Agreement designates Orono as the initial Fiscal Agent for
the Department;
NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council appoints the
following individuals represent the City of Orono on the Shoreline Fire Department Board as
follows:
1. Board of Directors Appointments. The following individuals as its Voting
Directors:
• Mayor Bob Tunheim
• Council Member Persian
The following individual as Alternate Voting Director, authorized to serve and vote in the
absence of the primary Voting Directors:
• Council Member Jacqueline Ricks
2. Operating Committee Appointments. The following individuals as its Staff Ex-
Officio Directors (non -voting):
• City Administrator Adam Edwards
• Chief of Police Correy Famiok
103
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7633
The following individual is appointed as Alternate Staff Ex-Officio Member, authorized
to serve in the absence of the primary Staff Ex-Officio members:
Finance Director Maggie Jin
3. Fiscal Agent Appointment. Pursuant to Section 2.9 of the Joint Powers Agreement
as the Fiscal Agent:
• Finance Director Maggie Jin
FURTHER, this resolution shall take effect immediately upon its adoption and shall be
attached to the Shoreline Fire Department Joint Powers Agreement in accordance with Section
1.1 of the Agreement.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 27, 2025.
ATTEST:
CITY OF ORONO
Christine Lusian, City Clerk Bob Tunheim, Mayor
104
AGENDA ITEM
Date: October 27, 2025
Title: Legislative Update - House District 45A
Presenter: Christine Lusian, City Clerk
Section: Presentations
Purpose:
Receive a presentation from House District 45A
Item: 11
2. Background:
Andrew Myers, State Representative for House District 45A, will provide a brief update about last
session and legislative priorities for 2026.
3. Staff Recommendation:
Receive the information from House District 45A
COUNCIL ACTION REQUESTED
Receive the information from House District 45A
105
AGENDA ITEM
Date: October 27, 2025
Title: Utility Rate Study
Presenter: Maggie Jin, Finance Director
Section: Presentations
1. Purpose:
The purpose of this item is to present the Utility Rate Study to Council.
2. Background:
Justin Nilson, with Abdo, will be giving a final update on the utility rate study.
Item: 12
The utility rate study recommends the following increases in user fees for the following funds:
2026
2027
2028
2029
2030
Water 25%
3%
3%
3%
3%
Sewer 3%
3%
3%
3%
3%
Stormwater 3%
3%
3%
3%
3%
3. Staff Recommendation:
Provide staff directions on additional suggestions and recommendations on the utility rates. Staff
will be requesting Council to set the utility rates prior to adoption of the overall Fee Schedule at
the November 1 Oth Council meeting. This will allow staff ample time to send out notices with the
last remaining utility bills of the year prior to the new fees being charged.
COUNCIL ACTION REQUESTED
Provide staff directions on additional suggestions and recommendations on the utility rates.
Exhibits
A. Utility Rate Study - 2025
106
2025 - 2030
Utility Rate Study
City of Orono
Orono, Minnesota
AF.I.A0
VW
Financial
Solutions
Edina Office Mankato Office Scottsdale Office
5201 Eden Avenue, Ste 250 100 Warren Street, Ste 600 14500 N Northsight Blvd, Ste 233
Edina, MN 55436 Mankato, MN 56001 Scottsdale, AZ 85260
P 952.835.9090 P 507.625.2727 P 480.864.5579
107
City of Orono, Minnesota
2025 - 2030 Utility Rate Study Memo
Table of Contents
Introductory Section
Page No.
Assumptions and Future Actions 4
Financial Section
Water Fund
Cash Flow Projections - Detailed
8
Cash Flow Projections - Summary
9
Sewer Fund
Cash Flow Projections - Detailed
10
Cash Flow Projections - Summary
11
Stormwater Fund
Cash Flow Projections - Detailed
12
Cash Flow Projections - Summary
13
Capital Project/Equipment Plan
Schedule of Planned Capital Outlay 2025 to 2030
14
Water Fund
Cash Flow From Operations
15
Cash Balances Including Target Cash Reserves
15
Sewer Fund
Cash Flow From Operations
16
Cash Balances Including Target Cash Reserves
16
Stormwater Fund
Cash Flow From Operations
17
Cash Balances Including Target Cash Reserves
17
Other
Recommended Total Monthly Bill Current and Future (Average Usage)
18
Total Bill Comparison to Other Cities (Average Usage)
18
Water Bill Comparison to Other Cities (Average Usage)
19
Sewer Bill Comparison to Other Cities (Average Usage)
19
2 108
INTRODUCTORY SECTION
CITY OF ORONO, MINNESOTA
2025 - 2030 UTILITY RATE STUDY
109
Financial AbdoSolutionsxom
Ablaoft o Solutions
October 22, 2025
Honorable Mayor and City Council
City of Orono
Introduction
We have prepared the attached 2025 - 2030 Utility Rate Study for the City that is intended to give a big picture view of the
financial status of the Water, Sewer and Stormwater Enterprise funds as they stand currently and how forecasted
assumptions will change things six years from now. We have not examined the projection and do not express an opinion
or any other form of assurance on the accompanying schedules or assumptions. Furthermore, there will usually be
differences between the forecasted and actual results because events and circumstances frequently do not occur as
expected and those differences may be material. We have no responsibility to update this report for events and
circumstances occurring after the date of this report. The City's assumptions made are as follows:
Assumptions - Forecasting
• The projections for all funds (Water, Sewer and Stormwater) is arrived at to ensure the City meets projected
targeted cash reserves and a positive cashflow at the end of the plan in year 2030.
• Target cash reserve is calculated and presented as 100% of the following years' debt payments, 25% of projected
operating expenses, and a five-year average of capital expenses from 2025 - 2030.
• The prior three years actual ledger balances were used for projecting 2025 activity and beyond. For cashflow
purposes, some modifications were made for debt requirements, capital purchases, transfer of funds, and grant
receipts reviewed with management.
o 2025 activity is also projected using the prior three years actual ledger balances while also comparing to
the unaudited current activity known from the general ledger so far. Balances are compared and
reviewed for relative accuracy without knowing actuals for accrual and year-end adjustments.
• Operating expenses as well as certain operating revenues (unrelated to customer billings) will increase by a 3.0
percent inflation and salary and benefit expenditures will also increase at 4.0 percent for the life of the plan.
Salary expenditures are projected at an increase of 5.0 percent for 2026 based on management estimates.
• Interest earned on cash held in the City's name is assumed to earn interest at a rate of 3.0 percent.
• Capital improvements/infrastructure, equipment, and other capital maintenance items have been identified in the
City's capital plan and are identified to be accounted for in the related enterprise fund. All significant purchases
(over $1,000,000) are assumed to be purchased with debt proceeds due to the current and projected cash
reserves.
• Scheduled transfers from the Water, Sewer and Stormwater funds to other City capital project funds are included
yearly. These balances could be changed based on the need of equipment purchases in future years.
• Included in the assumptions is a one-time transfer from other funds to the Water fund in the amount of $750,000.
Also included is the assumption of coding antenna lease revenue in the Water fund at $114,000/year starting in
2026.
• New Residential connections are assumed to be 10 per -year. There are no commercial connections assumed.
Lighting the path forward
4 110
Assumptions - Forecasting (Continued)
• Connection fee revenue and analysis was not considered in detail as part of the plan due to the revenue from
connection fees being insignificant in the prior years and not expected or forecasted in the future in discussions
with management.
• The average usage for residential and commercial customers is calculated at approximately 4,000
gallons/month. Charts and graphs were prepared using the calculated average.
• Comparison Cities were selected from surrounding Cities with similar population and geography as determined
by management.
• The City's has no significant capital projects requiring debt in the life of the plan.
Water Fund
• The recommended scenario assumes a projected increase in future rates. The current rate structure was
reviewed but recommended to be unchanged. The current rate structure does promote water conservation and is
inline with current usage. The current and future recommended rates are outlined below.
Proposed Change in Rates - Blended
Monthly bill based on 4,000 gallons
Monthly $ increase for a 4,000 gallon user
Annual $ increase for an average 4,000 gallon user
Residential/Commercial
Base fee
Per 1,000 gallons - 0 to 3,300
Per 1,000 - 3,301 to 8,300 gallons
Per 1,000 - 8,301 gallons and above
Current
Rates
2026
2027
2028
2029
2030
25%
3%
3%
3%
3%
52.35
65.44
67.40
69.42
71.51
73.65
$ 13.09
$ 1.96
$ 2.02
$ 2.08
$ 2.15
$ 157.05
$ 23.56
$ 24.26
$ 24.99
$ 25.74
17.00
21.25
21.89
22.54
23.22
23.92
8.26
10.33
10.63
10.95
11.28
11.62
11.56
14.45
14.88
15.33
15.79
16.26
17.34
21.68
22.33
23.00
23.68
24.40
• The recommended scenario presented proposes a 25% increase to both usage rates and the fixed base fee in
2026, and a 3% increase in both usage rates and base fees for the remainder of the plan (2027 - 2030). The
projected increase is made to ensure the City meets projected targeted cash reserves and a positive cashflow at
the end of the plan in year 2030.
Sewer Fund
• The recommended scenario has no projected change to the Sewer rate structure but increases are recommended
for future rates. The current and future recommended rates are outlined below.
Current
Rates
2026
2027
2028
2029
2030
Proposed Change in Rates - Blended
3%
3%
3%
3%
3%
Monthly bill based on 4,000 gallons
$ 73.21
$
75.41
$ 77.67
$ 80.00
$ 82.40
$ 84.87
Monthly $ increase for a 4,000 gallon user
$
2.20
$ 2.26
$ 2.33
$ 2.40
$ 2.47
Annual $ increase for an average 4,000 gallon user
$
26.36
$ 27.15
$ 27.96
$ 28.80
$ 29.66
Residential Base
Base fee
73.21
75.41
77.67
80.00
82.40
84.87
• The recommended scenario presented proposes a 3% increase to the fixed base rates throughout the life of the
plan (2026 - 2030). The projected increase is made to ensure the City keeps consistent with inflation and
increase in future expenses. The projected increase is made to ensure the City meets projected targeted cash
reserves and a positive cashflow at the end of the plan in year 2030.
AbdoSolutions.com
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u
5
111
Stormwater Fund
• The recommended scenario has no projected change to the Stormwater rate structure but does recommend
increases for future rates. The current and future recommended rates are outlined below.
Current
Rates 2026 2027 2028 2029 2030
Proposed Change in Rates 3% 3% 3% 3% 3%
Monthly bill based on a residential user $ 16.32 $ 16.81 $ 17.31 $ 17.83 $ 18.37 $ 18.92
Monthly $ increase for a residential user $ 0.49 $ 0.50 $ 0.52 $ 0.53 $ 0.55
Annual $ increase for a residential user $ 5.88 $ 6.05 $ 6.23 $ 6.42 $ 6.61
Residential 16.32 16.81 17.31 17.83 18.37 18.92
■ The recommended scenario presented proposes a 3% increase to the fixed base rates each year
throughout the life of the plan (2027 - 2030). The projected increase is made to ensure the City meets
projected targeted cash reserves and a positive cashflow at the end of the plan in year 2030.
Things to Consider with Future Action
• The recommended scenario ensures the City has adequate reserves and cashflows absent any new debt and
capital assets based on the assumptions. The recommended increases below are aimed towards keeping up with
inflation and the future capital asset needs in future years.
• Actual project costs should be reviewed and monitored for any changes. Any significant change in expenditures
could have an impact on recommended rates.
• Reminder that in future years to consider the impact of bonds issued in the enterprise funds and transfers out to
other funds and their impact on future utility rates.
• Recommendations for future action to review the City Water fund for additional ideas for ensuring the fund has
resources sufficient to cover costs in the future.
Sincerely,
Abdo Financial Solutions
Minneapolis, Minnesota
October 22, 2025
AbdoSolutllons.com
rF�
u
1.1
112
FINANCIAL SECTION
CITY OF ORONO, MINNESOTA
2025 - 2030 UTILITY RATE STUDY
113
City of Orono, Minnesota
Water Fund
Cash Flow Projections - Detailed
For the Years Ending December 31, 2025 through 2030
Rate Study Projections
Actual Results
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
2022
2023
2024
2025
2026
2027
2028
2029
2030
Projected Rate Increase
Usage Rates
25%
3%
3%
3%
3%
Fixed Rates
25%
3%
3%
3%
3%
Cash Flows from Operating Activities
Receipts from customers and users
$
1,798,081
$ 1,630,529
$ 1,294,702
$ 1,095,803
$ 1,390,043
$ 1,432,804
$ 1,476,826
$ 1,522,147
$ 1,568,807
Other receipts
18,922
20,395
24,682
20,113
134,717
135,339
135,979
136,638
137,317
Payments to suppliers/service providers
(562,832)
(783,869)
(627,466)
(661,491)
(681,335)
(701,774)
(722,829)
(744,514)
(766,852)
Payments to employees
(328,900)
(341,147)
(340,735)
(352,830)
(369,906)
(384,702)
(400,090)
(416,094)
(432,737)
Net Cash from Operating Activities
925,271
525,908
351,183
101,595
473,519
481,667
489,886
498,177
506,535
Cash Flows from Noncapital Financing Activities
Transfers out
(15,000)
(1,010,499)
(135,979)
(900)
-
(35,640)
-
(17,820)
(11,880)
Transfers in
750,000
Net Cash from Noncapital Financing Activities
(15,000)
(1,010,499)
(135,979)
749,100
(35,640)
(17,820)
(11,880)
Cash Flows from Capital and Related Financing Activities
Intergovernmental
460,000
-
Acquisition of capital assets
(497,615)
(859,360)
(131,122)
(377,200)
(641,800)
(578,600)
(509,500)
(50,400)
(261,300)
Special assessments received
9,524
27,601
7,331
15,171
15,626
16,095
16,578
17,075
17,587
Principal paid on long-term debt
(85,000)
(85,000)
(85,000)
(11,544)
(9,350)
(6,919)
(4,306)
(1,500)
-
Interest paid on long-term debt
(17,181)
(15,429)
(13,569)
(90,000)
(90,000)
(95,000)
(95,000)
(100,000)
Net Cash from Capital and Related Financing Activities
(130,272)
(932,188)
(222,360)
(463,573)
(725,524)
(664,424)
(592,228)
(134,825)
(241L
Cash Flows from Investing Activities
Investment earnings (loss)
(49,505)
70,250
8,862
8,067
19,922
12,960
6,797
3,930
14,414
Net Increase (Decrease) in Cash and Cash Equivalents
730,494
(1,346,529)
1,706
395,189
(232,083)
(205,437)
(95,545)
349,462
265,356
Cash and Cash Equivalents, January 1
883,219
1,613,713
267,184
268,890
664,079
431,996
226,559
131,014
480,476
Cash and Cash Equivalents, December 31
$
1,613,713
$ 267,184
$ 268,890
$ 664,079
$ 431,996
$ 226,559
$ 131,014
$ 480,476
$ 745,832
Target Cash Reserve
$
813,183
$ 772,119
$ 786,624
$ 793,660
$ 805,038
$ 811,536
$ 823,152
$ 731,397
$ 741, 776
Projected Cash in Excess of Target
$
800,530
$
$
$
$
$
$ -
$ -
$ 4,356
Average Monthly Bill (4,000 Gallons)
$ 52.35
$ 65.44
$ 67.40
$ 69.42
$ 71.51
$ 73.65
Average Percentage Increase
25%
3%
3%
3%
3%
Average Monthly Dollar Increase
$ 13.09
$ 1.96
$ 2.02
$ 2.08
$ 2.15
Average Annual Dollar Increase
$ 157.05
$ 23.56
$ 24.26
$ 24.99
$ 25.74
Five Year Average Capital Expenses
$ 431,500
114
Projected rate increase
Usage
Fixed
Cash receipts
Receipts from customers
Special assessments
Other receipts
Total Cash Receipts
Cash disbursements
Operating payments
Debt service payments
Acquisition of capital assets
Transfers out
Total Cash Disbursements
Net Increase (Decrease)
In Cash and Cash Equivalents
Cash and Cash Equivalents, January 1
Cash and Cash Equivalents, December 31
City of Orono, Minnesota
Water Fund
Cash Flow Projections - Summary
For the Years Ending December 31, 2025 through 2030
Estimated Estimated Estimated Estimated Estimated Estimated
2025 2026 2027 2028 2029 2030
25% 3% 3% 3% 3%
25% 3% 3% 3% 3%
$ 1,095,803 $
1,390,043 $
1,432,804 $
1,476,826 $
1,522,147 $
1,568,807
15,171
15,626
16,095
16,578
17,075
17,587
778,180
154,639
148,299
142,776
140,568
151,731
1,889,154
1,560,308
1,597,198
1,636,180
1,679,790
1,738,125
1,014,321
1,051,241
1,086,476
1,122,919
1,160,608
1,199,589
101,544
99,350
101,919
99,306
101,500
-
377,200
641,800
578,600
509,500
50,400
261,300
900
-
35,640
-
17,820
11,880
1,493,965
1,792,391
1,802,635
1,731,725
1,330,328
1,472,769
395,189
(232,083)
(205,437)
(95,545)
349,462
265,356
268,890
664,079
431,996
226,559
131,014
480,476
$ 664,079 $
431,996 $
226,559 $
131,014 $
480,476 $
745,832
C
115
City of Orono, Minnesota
Sewer Fund
Cash Flow Projections - Detailed
For the Years Ending December 31, 2025 through 2030
Rate Study Projections
Actual Results
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
2022
2023
2024
2025
2026
2027
2028
2029
2030
Projected Rate Increase
Fixed Rates
3%
3%
3%
3%
3%
Cash Flows from Operating Activities
Receipts from customers and users
$ 2,298,522
$ 2,264,458 $
2,344,148
$ 2,311,919
$ 2,378,204
$ 2,455,111
$ 2,529,565
$ 2,606,275
$ 2,685,312
Other receipts
5,454
2,329
15,460
19,261
19,839
20,434
21,047
21,678
22,328
Payments to suppliers/service providers
(1,235,866)
(1,327,558)
(1,442,077)
(1,414,509)
(1,473,154)
(1,534,368)
(1,598,268)
(1,664,982)
(1,734,634)
Payments to employees
(324,170)
(349,994)
(338,934)
(353,299)
(370,475)
(385,294)
(400,706)
(416,735)
(433,404)
Net Cash from Operating Activities
743,940
589,235
578,597
563,372
554,414
555,883
551,638
546,236
539,602
Cash Flows from Noncapital Financinq Activities
Transfers out
(82,500)
(1,046,750)
(792,360)
(186,100)
(114,720)
(121,100)
(14,600)
(12,960)
(4,860)
Cash Flows from Capital and Related Financing Activities
Capital grants received
508,911
Acquisition of capital assets
(575,896)
(1,073,996)
(547,952)
(430,000)
(870,000)
(600,000)
(520,000)
(520,000)
(520,000)
Connection fees received
11,210
21,530
20,153
Special assessments
42,024
56,226
-
Net Cash from Capital and Related Financing Activities
(522,662)
(487,329)
(527,799)
(430,000)
(870,000)
(600,000)
(520,000)
(520,000)
(520,000)
Cash Flows From Investing Activities
Investment earnings (loss)
(120,929)
134,358
69,119
49,639
49,546
38,123
34,310
35,851
37,325
Net Increase (Decrease) in Cash and Cash Equivalents
17,849
(810,486)
(672,443)
(3,089)
(380,760)
(127,094)
51,348
49,127
52,067
Cash and Cash Equivalents, January 1
3,119,705
3,137,554
2,327,068
1,654,625
1,651,536
1,270,776
1,143,682
1,195,030
1,244,157
Cash and Cash Equivalents, December 31
S 3,137,554
S 2,327,068 S
1,654,625
S 1,651,536
S 1,270,776
S 1,143,682
S 1,195,030
S 1,244,157
S 1,296. 224
Target Cash Reserve
S 1,007,388
$ 1,033,253 S
1,029,952
$ 1,048,907
S 1,067,916
$ 1,087,744
S 1,108,429
$ 1,130,010
S 1,152. 226
Projected Cash in Excess of Target
$ 602,629
S 202,861
$ 55,939
S 86,601
$ 114,148
S 143. 998
Average Monthly Bill (4,000 Gallons)
S 73.21
S 75.41
S 77.67
S 80.00
S 82.40
S 84.87
Average Percentage Increase
3%
3%
3%
3%
3%
Average Monthly Dollar Increase
$ 2.20
$ 2.26
$ 2.33
$ 2.40
$ 2.47
Average Annual Dollar Increase
$ 26.36
$ 27.15
$ 27.96
$ 28.80
$ 29.66
Five Year Average Capital Expenses
$ 588,000
10 116
Projected rate increase
Fixed rate
Cash receipts
Receipts from customers
Other receipts
Total Cash Receipts
Cash disbursements
Operating payments
Acquisition of capital assets
Transfers out
Total Cash Disbursements
Net Increase (Decrease)
In Cash and Cash Equivalents
Cash and Cash Equivalents, January 1
Cash and Cash Equivalents, December 31
City of Orono, Minnesota
Sewer Fund
Cash Flow Projections - Summary
For the Years Ending December 31, 2025 through 2030
Estimated Estimated Estimated
2025 2026 2027
3%
3%
Estimated
2028
3%
Estimated
2029
Estimated
2030
3% 3%
$ 2,311,919 $
2,378,204 $
2,455,111 $
2,529,565 $
2,606,275 $
2,685,312
68,900
69,385
58,557
55,357
57,529
59,653
2,380,819
2,447,589
2,513,668
2,584,922
2,663,804
2,744,965
1,767,808
1,843,629
1,919,662
1,998,974
2,081,717
2,168,038
430,000
870,000
600,000
520,000
520,000
520,000
186,100
114,720
121,100
14,600
12,960
4,860
2,383,908
2,828,349
2,640,762
2,533,574
2,614,677
2,692,898
(3,089) (380,760) (127,094) 51,348 49,127 52,067
1,654,625 1,651,536 1,270,776 1,143,682 1,195,030 1,244,157
$ 1,651,536 $ 1,270,776 $ 1,143,682 $ 1,195,030 $ 1,244,157 $ 1,296,224
11
117
City of Orono, Minnesota
Stormwater Fund
Cash Flow Projections - Detailed
For the Years Ending December 31, 2025 through 2030
Rate Study Projections
Actual Results
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
2022
2023
2024
2025
2026
2027
2028
2029
2030
Projected Rate Increase
Fixed Rates
3%
3%
3%
3%
3%
Cash Flows from Operating Activities
Receipts from customers and users
$ 727,184
$ 742,450 $
776,103
$ 814,718
$ 839,159
$ 864,334
$ 890,264
$ 916,971
$ 944,481
Other receipts
246
9
2,529
-
-
-
-
-
-
Payments to suppliers/service providers
(295,582)
(210,669)
(199,015)
(198,598)
(205,146)
(212,318)
(217,181)
(223,728)
(230,281)
Payments to employees
(78,982)
(166,635)
(195,970)
(174,403)
(182,823)
(190,136)
(197,741)
(205,652)
(213,878)
Net Cash from Operating Activities
352,866
365,155
383,647
441,717
451,190
461,880
475,342
487,591
500,322
Cash Flows from Noncapital Financing Activities
Transfers out
-
(1,003,600)
(454,564)
(510,300)
(142,980)
(243,200)
(310,800)
(182,430)
(158,685)
Cash Flows from Capital and Related Financing Activities
Acquisition of capital assets
(160,089)
(289)
(233,547)
(100,000)
(356,000)
(158,000)
(205,000)
(185,000)
(245,000)
Connection fees received
16,119
5,251
21,180
14,609
15,047
15,498
15,963
16,442
16,935
Net Cash from Capital and Related Financing Activities
(143,970)
4,962
(212,367)
(85,391)
(340,953)
(142,502)
(189,037)
(168,558)
(228,065)
Cash Flows From Investing Activities
Investment earnings (loss)
(83,351)
115,941
65,447
40,338
36,929
37,054
40,451
40,930
46,256
Net Increase (Decrease) in Cash and Cash Equivalents
125,545
(517,542)
(217,837)
(113,636)
4,186
113,232
15,956
177,533
159,828
Cash and Cash Equivalents, January 1
1,954,420
2,079,965
1,562,423
1,344,586
1,230,950
1,235,136
1,348,368
1,364,324
1,541,857
Cash and Cash Equivalents, December 31
$ 2,079,965
$ 1,562,423 $
1,344,586
$ 1,230,950
$ 1,235,136
$ 1,348,368
$ 1,364,324
$ 1,541,857
$ 1,701,685
Target Cash Reserve
$ 295,126
$ 299,546 $
294,050
$ 297,792
$ 301,414
$ 304,531
$ 308,145
$ 311,840
$ 315, 666
Projected Cash in Excess of Target
$ 933,158
$ 933,723
$ 1,043,838
$ 1,056,179
$ 1,230,017
$ 1,386,119
Average Monthly Bill (Residential User)
$ 16.32
$ 16.81
$ 17.31
$ 17.83
$ 18.37
$ 18.92
Average Percentage Increase
3%
3%
3%
3%
3%
Average Monthly Dollar Increase
$ 0.49
$ 0.50
$ 0.52
$ 0.53
$ 0.55
Average Annual Dollar Increase
$ 5.88
$ 6.05
$ 6.23
$ 6.42
$ 6.61
Five Year Average Capital Expenses
$ 200,800
12 118
City of Orono, Minnesota
Stormwater Fund
Cash Flow Projections - Summary
For the Years Ending December 31, 2025 through 2030
Estimated Estimated Estimated Estimated Estimated Estimated
2025 2026 2027 2028 2029 2030
Projected rate increase
Fixed rate
3%
3%
3%
3%
3%
Cash receipts
Receipts from customers
$ 814,718 $
839,159 $
864,334 $
890,264 $
916,971 $
944,481
Other receipts
54,947
51,976
52,552
56,414
57,372
63,191
Total Cash Receipts
869,665
891,135
916,886
946,678
974,343
1,007,672
Cash disbursements
Operating payments
373,001
387,969
402,454
414,922
429,380
444,159
Acquisition of capital assets
100,000
356,000
158,000
205,000
185,000
245,000
Transfers out
510,300
142,980
243,200
310,800
182,430
158,685
Total Cash Disbursements
983,301
886,949
803,654
930,722
796,810
847,844
Net Increase (Decrease)
In Cash and Cash Equivalents
(113,636)
4,186
113,232
15,956
177,533
159,828
Cash and Cash Equivalents, January 1
1,344,586
1,230,950
1,235,136
1,348,368
1,364,324
1,541,857
Cash and Cash Equivalents, December 31 $ 1,230,950 $ 1,235,136 $ 1,348,368 $ 1,364,324 $ 1,541,857 $ 1,701,685
13 119
City of Orono, Minnesota
Capital Project/Equipment Plan
Schedule of Planned Capital Outlay 2025 to 2030
2025 2026 2027 2028 2029 2030
Estimated Estimated Estimated Estimated Estimated Estimated
Fund/Denartmen Year Item Cost Amounts Amounts Amounts Amounts Amounts Amounts
Funding Source
Debt and Grant Financing
None
Cash Reserves
Water
2025
IT Capital Improvements- Water Portion $
67,200 $
67,200 $ - $
- $
- $
- $ -
Water
2027
IT Capital Improvements - Water Portion
80,000
- -
80,000
-
- -
Water
2025
Watermain Replacement CSAH 19 (Kelly Ave)
200,000
200,000 -
-
-
- -
Water
2027
Water Meter Replacement
170,000
- -
170,000
-
- -
Water
2026
Wellhead Protection Plan Updates
20,000
- 20,000
-
-
- -
Water
2025
Navarre Plant Control Upgrade
110,000
110,000 -
-
-
- -
Water
2026
Navarre Plant Control Upgrade
594,000
- 594,000
-
-
- -
Water
2028
South Tower Repaint and Rehabilitation
400,000
- -
-
400,000
- -
Water
2027
Well #4 Inspection & Maintenance (every 10 yrs)
20,000
- -
20,000
-
- -
Water
2031
Watermain Replacement CSAH 19 (Maple Ridge to end)
1,285,000
- -
-
-
- -
Water
2028
North Water Plant Painting
30,000
- -
-
30,000
- -
Water
2027
South Water Plant Painting
60,000
- -
60,000
-
- -
Water
2027
Well #1 Inspection and Maintenance (every 10 yrs)
20,000
- -
20,000
-
- -
Water
2027
North Waterplant Switch Gear Upgrade
200,000
- -
200,000
-
- -
Water
2029
Well #2 Inspection and Maintenance (every 10 yrs)
20,000
- -
-
-
20,000 -
Water
2030
Water Main Loop Concordia
230,000
- -
-
-
- 230,000
Water
2028
Water Supply Plan Update
20,000
- -
-
20,000
- -
Water
2028
North Well House Upgrade (Sewer)
10,000
- -
-
10,000
- -
Water
2028
Well #3 Inspection & Maintenance (every 10 yrs)
20,000
- -
-
20,000
- -
Water
2026
Water Valve Replacements (5 / Year)
27,800
- 27,800
-
-
- -
Water
2027
Water Valve Replacements (5 / Year)
28,600
- -
28,600
-
- -
Water
2028
Water Valve Replacements (5 / Year)
29,500
- -
-
29,500
- -
Water
2029
Water Valve Replacements (5 / Year)
30,400
- -
-
-
30,400 -
Water
2030
Water Valve Replacements (5 / Year)
31,300
- -
-
-
- 31,300
Sewer
2025
Sewer Rehabilitation
300,000
300,000 -
-
-
- -
Sewer
2026
Sewer Rehabilitation
300,000
- 300,000
-
-
- -
Sewer
2027
Sewer Rehabilitation
300,000
- -
300,000
-
- -
Sewer
2028
Sewer Rehabilitation
300,000
- -
-
300,000
- -
Sewer
2029
Sewer Rehabilitation
300,000
- -
-
-
300,000 -
Sewer
2030
Sewer Rehabilitation
300,000
- -
-
-
- 300,000
Sewer
2026
Sewer Meter installation (into Long Lake)
60,000
- 60,000
-
-
- -
Sewer
2025
Lift Station #27 Rehab
60,000
60,000 -
-
-
- -
Sewer
2025
Lift Station #4 Rehab
70,000
70,000 -
-
-
- -
Sewer
2026
Lift Station #12 Rehab, Including Generator
120,000
- 120,000
-
-
- -
Sewer
2026
Lift Station #22 Rehab
70,000
- 70,000
-
-
- -
Sewer
2027
Lift Station #18 Rehab Inc. Gen Replacement
150,000
- -
150,000
-
- -
Sewer
2027
Lift Station #26 Rehab inc. Gen Replacement
150,000
- -
150,000
-
- -
Sewer
2028
Lift Station #6 Rehab inc. Gen Replacement
150,000
- -
-
150,000
- -
Sewer
2028
Lift Station #32 Rehab
70,000
- -
-
70,000
- -
Sewer
2029
Lift Station Rehab (2 per year)
70,000
- -
-
-
70,000 -
Sewer
2029
Lift Station Rehab (2 per year)
150,000
- -
-
-
150,000 -
Sewer
2030
Lift Station Rehab (2 per year)
70,000
- -
-
-
- 70,000
Sewer
2030
Lift Station Rehab (2 per year)
150,000
- -
-
-
- 150,000
Sewer
2026
Lift Station #18 Forcemain Replacement
320,000
- 320,000
-
-
- -
Storm Water
2026
Casco Cove Outlet and Bioretention Basin (SWMP 0-2 & CB-3)
161,000
- 161,000
-
-
- -
Storm Water
2026
Hackberry Park and Neighborhood Stormwater Improvements
95,000
- 95,000
-
-
- -
Storm Water
2028
Surface Water Management Projects, Unnamed (Per Year)
85,000
- -
-
85,000
- -
Storm Water
2029
Surface Water Management Projects, Unnamed (Per Year)
85,000
- -
-
-
85,000 -
Storm Water
2030
Surface Water Management Projects, Unnamed (Per Year)
85,000
- -
-
-
- 85,000
Storm Water
2027
Pond Cleaning/Maintenance (1/3 years)
58,000
- -
58,000
-
- -
Storm Water
2030
Pond Cleaning/Maintenance (1/3 years)
60,000
- -
-
-
- 60,000
Storm Water
2028
Surface Water Management Plan Update
20,000
- -
-
20,000
- -
Storm Water
2025
Storm Sewer Improvements/Replacements (Per Year)
100,000
100,000 -
-
-
- -
Storm Water
2026
Storm Sewer Improvements/Replacements (Per Year)
100,000
- 100,000
-
-
- -
Storm Water
2027
Storm Sewer Improvements/Replacements (Per Year)
100,000
- -
100,000
-
- -
Storm Water
2028
Storm Sewer Improvements/Replacements (Per Year)
100,000
- -
-
100,000
- -
Storm Water
2029
Storm Sewer Improvements/Replacements (Per Year)
100,000
- -
-
-
100,000 -
Storm Water
2030
Storm Sewer Improvements/Replacements (Per Year)
100,000
- -
-
-
- 100,000
Total Capital Projects and Equipment
$ 907200 $
1,867,800 $
1,336,600 $
1,234,500 $
755,400 $
1,026,300
Total Capital Projects and Equipment
Water
$ 377,200 $
641,800 $
578,600 $
509,500 $
50,400 $
261,300
Sewer
430,000
870,000
600,000
520,000
520,000
520,000
Storm Water
100,000
356,000
158,000
205,000
185,000
245,000
$ 907,200 $
1,867,800 $
1,336,600 $
1,234,500 $
755,400 $
1,026,300
14 120
City of Orono, Minnesota
2025 - 2030 Utility Rate Study
Financial Section (Continued)
Water Fund
Cash Flow From Operations
$1,800,000
$1,600,000
$1,400, 000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2023 2024 2025 2026 2027 2028 2029 2030
Debt Payments —Operating Expenses F Transfers Out t Revenue From Operations
It should be noted that the above chart does not include costs for capital asset acquisition costs.
$900,000
$800,000
$700,000
$600,000
$ 500,000
$400,000
$300,000
$200,000
$100,000
Cash Balance Including Target Cash Reserve
2023 2024 2025 2026 2027 2028 2029 2030
� Cash Balances Target Cash Reserve
15 121
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
City of Orono, Minnesota
2025 - 2030 Utility Rate Study
Financial Section (Continued)
Sewer Fund
Cash Flow From Operations
2023 2024 2025 2026 2027 2028 2029 2030
n Operating Expenses Transfers Out +Revenue From Operations
• It should be noted that the above chart does not include costs for capital asset acquisition costs.
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000 ~
$800,000
$600,000
$400,000
$200,000
Cash Balance Including Target Cash Reserve
2024 2025 2026
Cash Balances
2027 2028 2029 2030
Target Cash Reserve I
16 122
City of Orono, Minnesota
2025 - 2030 Utility Rate Study
Financial Section (Continued)
Stormwater Fund
Cash Flow From Operations
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2023 2024 2025 2026 2027 2028 2029 2030
Operating Expenses Transfers Out Revenue From Operations
• It should be noted that the above chart does not include costs for capital asset costs and acquisitions.
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
Cash Balance Including Target Cash Reserve
2024 2025 2026 2027 2028 2029 2030
—Cash Balances (Target Cash Reserve
17 123
$200
$160 $141.9
$120
$73.2
$80
$16.3
$40
$52.4
I
0
Orono
Shorewood
Spring Park
Mound
M inn etrista
Long Lake
Excelsior
City of Orono, Minnesota
2025 - 2030 Utility Rate Study
Financial Section (Continued)
Other
Recommended Monthly Utility Bill - Current and Future
(Average Usage 4,000 gallons)
$167.3
$172.3 $177.4
$157.7
$162.4
--1"
$77.7 $80.0
$82.4 $84.9
$75.4
$16.8
$17.3 $17.8
$18.4
$65.4
$67.4 $69.4
$71.5
0 0 0 0 0
Water Stormwater Sewer Total Bill
Monthly Bill Comparison to Other Cities
(Average Usage 4,000) Gallons
$177.4
167.3
$72.8
$80.4
EL $
$86.
$80.0
/
$141.9
2.0
$157.7
$-
$25 $50
$75 $100 $125
$150 $175 $200
Comparison 2025 Rates
■Orono 2030 Proposed
Orono 2028 Proposed
■Orono 2026 Proposed
Orono 2025 Rates
18 124
Orono
Wayzata
Shorewood
Spring
Pa rk
Mound
Minnetrista
Long Lake
Excelsior
Orono
Wayzata
Shorewoo
d
Spring
Pa rk
Mound
M inn etrist
a
Long Lake
Excelsior
City of Orono, Minnesota
2025 - 2030 Utility Rate Study
Financial Section (Continued)
Water Bill Comparison to Other Cities
4,000 Gallons (Average Usage)
$- $25 $50 $75 $100
F
Comparison 2025 Rates ■ Orono 2030 Proposed Orono 2028 Proposed
■Orono 2026 Proposed Orono 2025 Rates
Sewer Bill Comparison to Other Cities
4,000 Gallons (Average Usage)
$- $25 $50 $75
■Comparison 2025 Rates ■Orono 2030 Proposed Orono 2028 Proposed
■ Orono 2026 Proposed F Orono 2025 Rates
10$84.87
$100
19
125
AGENDA ITEM
Date: October 27, 2025
Item: 13
Title: Certification of Delinquent Utilities and Accounts Receivable - Resolution
7631
Presenter: Maggie Jin, Finance Director
Section: Public Hearing
Purpose:
The purpose of this agenda item is to gain council approval to certify delinquent utility bills and
accounts receivable to Hennepin County for collection with the 2026 property taxes payable.
2. Background:
a. Each year the city certifies to the county, all unpaid annual service charges for the septic
program, the recycling program, and all delinquent sewer and water accounts, and accounts
receivable of $50.00 or more, to be collected with the following year's taxes. In addition to the
outstanding amounts delinquent, eight percent (8%) interest and an administrative fee of $30.00 is
added to all accounts. Additionally, once received by the County, certification fee of $2.50 is
added onto the balance.
b. The first notice was sent to delinquent accounts on September 4, 2025 with a correction notice
sent out on September 8, 2025. 397 utility accounts, totaling $181,590.78 and 1 accounts
receivable bill, total of $352.00, were delinquent at the time. The second notice was sent on
October 8, 2025. The public hearing notice was published by the newspaper on October 4 and 11,
2025. As of October 21, 2025, the total to be assessed is $104,844.52 between 130 properties. A
copy of the current assessment roll is included with this council item. This amount will be
decreased by any payments received up to the final payment date of November 15, 2025.
c. State statute requires the City to hold a public hearing regarding the assessment of these fees
prior to certifying the assessment roll to the County. The hearing is an opportunity for property
owners to ask questions and provide comments regarding the proposed assessment.
3. Staff Recommendation:
Staff recommends adoption of Resolution 7631, Certification of Delinquent Utility Bills and
Accounts Receivable Invoices to Hennepin County for Collection with the 2026 Property Taxes.
COUNCIL ACTION REQUESTED
Motion to hold the public hearing. Motion to close the public hearing.
Motion to adopt Resolution 7631, Certification of Delinquent Utility Bills and Accounts Receivable
Invoices to Hennepin County for Collection with the 2026 Property Taxes.
Exhibits
A. Resolution 7631 - Certification of Delinquent Utility Bills and Accounts Receivable
B. Assessment Roll
126
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7631
A RESOLUTION FOR THE
CERTIFICATION OF DELINQUENT UTILITY BILLS AND ACCOUNTS
RECEIVABLE INVOICES TO HENNEPIN COUNTY FOR COLLECTION WITH THE
2026 PROPERTY TAXES
WHEREAS, the City Council of the City of Orono, Minnesota has enacted Chapter 2 of
the Orono City Code which pertains to the payment and collection of water, sewer and storm
water charges and annual service charges for recycling, and the on -site sewage treatment (septic)
program; and
WHEREAS, the City Council of the City of Orono, Minnesota has also enacted Chapter
6 of the Orono City Code which pertains to the payment and collection of general service
charges; and
WHEREAS, the charges identified in the attached list of properties are delinquent in
nature; and
WHEREAS, an advanced ten-day mailed notice and a published notice of the hearing
was given, and the hearing will be held thereon the 27 day of October 2025, at which all persons
desiring to be heard are given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Orono as
follows:
That the Hennepin County Special Assessment Division is hereby authorized to place the
delinquent water, sewer and storm water charges, annual service charges for recycling, the on -site
sewage treatment (septic) program charges, and accounts receivable invoices, on the 2025 property
tax rolls, payable in 2026, at eight percent (8%) per annum, against the specified properties as set
forth in the following Exhibits.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 27,
2025.
ATTEST:
CITY OF ORONO
Christine Lusian, City Clerk Bob Tunheim, Mayor
127
City of Orono
2025 Delinquent Bills
Levy #26173
Tax Parcel
Amount
Fee
Total
Reason
34-118-23-34-0009
$114.10
$
30.00
$
144.10
Unpaid Utility Bill
20-117-23-32-0016
$2,427.67
$
30.00
$
2,457.67
Unpaid Utility Bill
20-117-23-31-0038
$1,699.59
$
30.00
$
1,729.59
Unpaid Utility Bill
20-117-23-43-0043
$2,538.07
$
30.00
$
2,568.07
Unpaid Utility Bill
17-117-23-43-0011
$537.68
$
30.00
$
567.68
Unpaid Utility Bill
20-117-23-31-0009
$963.59
$
30.00
$
993.59
Unpaid Utility Bill
36-118-23-44-0015
$2,454.41
$
30.00
$
2,484.41
Unpaid Utility Bill
20-117-23-24-0045
$1,699.48
$
30.00
$
1,729.48
Unpaid Utility Bill
20-117-23-11-0041
$931.94
$
30.00
$
961.94
Unpaid Utility Bill
17-117-23-44-0092
$138.88
$
30.00
$
168.88
Unpaid Utility Bill
17-117-23-43-0020
$1,084.05
$
30.00
$
1,114.05
Unpaid Utility Bill
17-117-23-43-0019
$1,831.38
$
30.00
$
1,861.38
Unpaid Utility Bill
17-117-23-43-0065
$924.17
$
30.00
$
954.17
Unpaid Utility Bill
17-117-23-43-0058
$1,798.78
$
30.00
$
1,828.78
Unpaid Utility Bill
17-117-23-43-0106
$862.15
$
30.00
$
892.15
Unpaid Utility Bill
17-117-23-43-0034
$2,043.21
$
30.00
$
2,073.21
Unpaid Utility Bill
17-117-23-34-0036
$1,669.01
$
30.00
$
1,699.01
Unpaid Utility Bill
17-117-23-34-0039
$1,682.44
$
30.00
$
1,712.44
Unpaid Utility Bill
17-117-23-34-0060
$643.03
$
30.00
$
673.03
Unpaid Utility Bill
17-117-23-34-0060
$463.25
$
30.00
$
493.25
Unpaid Utility Bill
17-117-23-34-0057
$719.06
$
30.00
$
749.06
Unpaid Utility Bill
17-117-23-34-0055
$149.45
$
30.00
$
179.45
Unpaid Utility Bill
36-118-23-33-0006
$1,246.09
$
30.00
$
1,276.09
Unpaid Utility Bill
36-118-23-41-0047
$4,510.58
$
30.00
$
4,540.58
Unpaid Utility Bill
17-117-23-44-0067
$138.88
$
30.00
$
168.88
Unpaid Utility Bill
33-118-23-11-0147
$130.62
$
30.00
$
160.62
Unpaid Utility Bill
21-117-23-22-0008
$504.66
$
30.00
$
534.66
Unpaid Utility Bill
17-117-23-34-0094
$303.43
$
30.00
$
333.43
Unpaid Utility Bill
17-117-23-21-0011
$454.66
$
30.00
$
484.66
Unpaid Utility Bill
17-117-23-21-0010
$305.92
$
30.00
$
335.92
Unpaid Utility Bill
34-118-23-21-0010
$1,937.26
$
30.00
$
1,967.26
Unpaid Utility Bill
17-117-23-31-0016
$1,315.20
$
30.00
$
1,345.20
Unpaid Utility Bill
17-117-23-42-0009
$245.94
$
30.00
$
275.94
Unpaid Utility Bill
17-117-23-42-0008
$2,509.80
$
30.00
$
2,539.80
Unpaid Utility Bill
17-117-23-43-0137
$2,675.90
$
30.00
$
2,705.90
Unpaid Utility Bill
17-117-23-43-0129
$163.58
$
30.00
$
193.58
Unpaid Utility Bill
17-117-23-43-0128
$2,300.10
$
30.00
$
2,330.10
Unpaid Utility Bill
17-117-23-43-0002
$1,617.66
$
30.00
$
1,647.66
Unpaid Utility Bill
17-117-23-44-0106
$130.62
$
30.00
$
160.62
Unpaid Utility Bill
17-117-23-31-0048
$1,707.54
$
30.00
$
1,737.54
Unpaid Utility Bill
17-117-23-31-0030
$463.25
$
30.00
$
493.25
Unpaid Utility Bill
20-117-23-22-0002
$1,604.09
$
30.00
$
1,634.09
Unpaid Utility Bill
05-117-23-14-0022
$97.25
$
30.00
$
127.25
Unpaid Utility Bill
05-117-23-14-0031
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
128
City of Orono
2025 Delinquent Bills
Levy #26173
Tax Parcel
Amount
Fee
Total
Reason
10-117-23-24-0022
$567.92
$
30.00
$
597.92
Unpaid Utility Bill
10-117-23-31-0048
$591.91
$
30.00
$
621.91
Unpaid Utility Bill
10-117-23-31-0049
$390.94
$
30.00
$
420.94
Unpaid Utility Bill
05-117-23-24-0111
$96.29
$
30.00
$
126.29
Unpaid Utility Bill
07-117-23-12-0006
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
02-117-23-31-0039
$791.27
$
30.00
$
821.27
Unpaid Utility Bill
07-117-23-14-0001
$491.08
$
30.00
$
521.08
Unpaid Utility Bill
07-117-23-12-0022
$95.96
$
30.00
$
125.96
Unpaid Utility Bill
07-117-23-24-0017
$592.19
$
30.00
$
622.19
Unpaid Utility Bill
33-118-23-44-0015
$1,138.63
$
30.00
$
1,168.63
Unpaid Utility Bill
02-117-23-31-0038
$291.76
$
30.00
$
321.76
Unpaid Utility Bill
02-117-23-31-0037
$496.79
$
30.00
$
526.79
Unpaid Utility Bill
07-117-23-44-0011
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
05-117-23-14-0059
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-13-0095
$291.76
$
30.00
$
321.76
Unpaid Utility Bill
26-118-23-33-0005
$1,200.79
$
30.00
$
1,230.79
Unpaid Utility Bill
27-118-23-42-0010
$1,237.61
$
30.00
$
1,267.61
Unpaid Utility Bill
27-118-23-42-0015
$231.53
$
30.00
$
261.53
Unpaid Utility Bill
36-118-23-34-0013
$897.31
$
30.00
$
927.31
Unpaid Utility Bill
05-117-23-41-0026
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-11-0014
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-14-0062
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-14-0060
$288.59
$
30.00
$
318.59
Unpaid Utility Bill
07-117-23-41-0012
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-41-0086
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
08-117-23-32-0025
$291.76
$
30.00
$
321.76
Unpaid Utility Bill
07-117-23-44-0072
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
08-117-23-33-0075
$500.91
$
30.00
$
530.91
Unpaid Utility Bill
08-117-23-33-0066
$1,083.31
$
30.00
$
1,113.31
Unpaid Utility Bill
07-117-23-43-0026
$999.11
$
30.00
$
1,029.11
Unpaid Utility Bill
09-117-23-41-0004
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
08-117-23-43-0022
$392.88
$
30.00
$
422.88
Unpaid Utility Bill
08-117-23-43-0010
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-31-0004
$283.65
$
30.00
$
313.65
Unpaid Utility Bill
02-117-23-31-0041
$1,070.08
$
30.00
$
1,100.08
Unpaid Utility Bill
02-117-23-31-0041
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
06-117-23-41-0045
$1,104.13
$
30.00
$
1,134.13
Unpaid Utility Bill
06-117-23-41-0049
$393.29
$
30.00
$
423.29
Unpaid Utility Bill
07-117-23-32-0061
$1,000.23
$
30.00
$
1,030.23
Unpaid Utility Bill
10-117-23-31-0008
$276.67
$
30.00
$
306.67
Unpaid Utility Bill
33-118-23-44-0032
$500.08
$
30.00
$
530.08
Unpaid Utility Bill
05-117-23-23-0040
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
07-117-23-11-0010
$96.29
$
30.00
$
126.29
Unpaid Utility Bill
10-117-23-24-0032
$1,245.42
$
30.00
$
1,275.42
Unpaid Utility Bill
129
City of Orono
2025 Delinquent Bills
Levy #26173
Tax Parcel
Amount
Fee
Total
Reason
10-117-23-24-0033
$246.65
$
30.00
$
276.65
Unpaid Utility Bill
03-117-23-34-0024
$1,229.43
$
30.00
$
1,259.43
Unpaid Utility Bill
03-117-23-34-0011
$76.25
$
30.00
$
106.25
Unpaid Utility Bill
33-118-23-44-0030
$96.29
$
30.00
$
126.29
Unpaid Utility Bill
33-118-23-33-0006
$80.49
$
30.00
$
110.49
Unpaid Utility Bill
22-117-23-31-0001
$239.88
$
30.00
$
269.88
Unpaid Utility Bill
22-117-23-31-0002
$59.69
$
30.00
$
89.69
Unpaid Utility Bill
03-117-23-34-0001
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
03-117-23-23-0015
$326.37
$
30.00
$
356.37
Unpaid Utility Bill
04-117-23-11-0003
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
05-117-23-12-0018
$319.44
$
30.00
$
349.44
Unpaid Utility Bill
06-117-23-11-0004
$319.44
$
30.00
$
349.44
Unpaid Utility Bill
31-118-23-24-0007
$319.44
$
30.00
$
349.44
Unpaid Utility Bill
34-118-23-22-0008
$163.12
$
30.00
$
193.12
Unpaid Utility Bill
26-118-23-33-0021
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
02-117-23-33-0002
$328.44
$
30.00
$
358.44
Unpaid Utility Bill
02-117-23-32-0007
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
03-117-23-44-0007
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
03-117-23-42-0008
$326.37
$
30.00
$
356.37
Unpaid Utility Bill
10-117-23-22-0004
$163.12
$
30.00
$
193.12
Unpaid Utility Bill
03-117-23-33-0002
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
04-117-23-41-0005
$132.54
$
30.00
$
162.54
Unpaid Utility Bill
05-117-23-12-0017
$163.12
$
30.00
$
193.12
Unpaid Utility Bill
32-118-23-42-0008
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
35-118-23-43-0029
$522.98
$
30.00
$
552.98
Unpaid Utility Bill
32-118-23-24-0012
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
02-117-23-22-0002
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
33-118-23-31-0011
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
06-117-23-23-0004
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
09-117-23-21-0017
$327.72
$
30.00
$
357.72
Unpaid Utility Bill
35-118-23-34-0020
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
35-118-23-34-0006
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
06-117-23-23-0016
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
31-118-23-43-0018
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
31-118-23-43-0011
$147.82
$
30.00
$
177.82
Unpaid Utility Bill
32-118-23-24-0003
$244.41
$
30.00
$
274.41
Unpaid Utility Bill
04-117-23-32-0013
$328.39
$
30.00
$
358.39
Unpaid Utility Bill
33-118-23-41-0003
$163.83
$
30.00
$
193.83
Unpaid Utility Bill
36-118-23-31-0013
$110.93
$
30.00
$
140.93
Unpaid Utility Bill
27-118-23-43-0018
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
32-118-23-44-0009
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
32-118-23-34-0012
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
31-118-23-41-0001
$133.03
$
30.00
$
163.03
Unpaid Utility Bill
07-117-23-22-0016
$329.06
$
30.00
$
359.06
Unpaid Utility Bill
130
City of Orono
2025 Delinquent Bills
Levy #26173
Tax Parcel Amount Fee Total Reason
17-117-23-34-0060 $352.00 $ 30.00 $ 382.00 Unpaid Accounts Receivable Invoice
$100,854.52 $3,990.00 $104,844.52
Parcel Count 130
*2 Parcels have multiple accounts delinquent.
131
AGENDA ITEM
Date: October 27, 2025
Title: Replace HVAC Units - Willow Fire Station
Presenter: Shea Chwialkowski, Interm Fire Chief
Section: City Administrator/Engineer Report
Item: 14
Purpose:
To replace the original and inoperative rooftop HVAC units at the Willow Fire Station and restore
proper heating and cooling essential for firefighter readiness, building longevity, and operational
reliability.
2. Background:
The HVAC units at the Willow Fire Station are original to the building and have surpassed their
service life. Four of the five units have failed and cannot be repaired cost-effectively, while the
remaining unit operates intermittently. Replacement is necessary to maintain safe working
conditions and protect fire apparatus. This project will restore reliable and efficient climate control
at the Willow Fire Station, providing a safe and comfortable environment for personnel, protecting
critical firefighting apparatus from temperature -related damage, and ensuring the facility meets
current operational and building standards.
The project will be led and managed by the city of Long Lake. Orono's contribution will be in
accordance with the current Fire Service contract. The contract allocation formula will require the
City to pay for 85% of the cost of the project.
The Orono Fire negotiating team agreed to funding this project under the current contract
conditioned on Long Lake approving the Shoreline Fire JPA and associated Leases.
3. Scope:
The project includes removal and disposal of the existing five roof top units, installation of five
new 5-ton Trane RTUs with low -leak economizers, fabrication and installation of curb adapters,
and system start-up, testing, and commissioning.
4. Cost:
The LLFD Fire Chief solicited three quotes for the project. Long Lake selected New Century
Services to perform the work for a total cost of $103,983. The City of Orono to fund
approximately 85% of the project is $88,400.
Funding:
Funding for Orono's portion of the project will be through the Fire Capital Fund.
6. Staff Recommendation:
Staff recommends approval of the purchase and installation of five rooftop HVAC for the Willow
Fire Station.
COUNCIL ACTION REQUESTED
Motion to authorize Orono funds up to $88,400 for the purchase and installation of five rooftop HVAC
132
units for the Willow Fire Station conditioned upon the City of Long Lake Approving the Shoreline Fire
JPA and associated Leases.
Exhibits
A. LLFD HVAC Scans
133
DITTER
COOLING • HEATING • ELECTRICAL
SINCE 1946
RESIDENTIAL a COMMERCIAL
"We're not comfortable until you are!"
Long Lake Fire Department
340 Willow Drive N
Long Lake MN 55356
We hereby propose to furnish equipment, labor, & materials for the following items:
Remove and dispose of all five existing Trane RTU's and thermostats. Install five curb
adaptors, five new Honeywell TH8320 programmable thermostats. Install five new Trane
5YCC406OAl 115A RTU's. Connect existing gas lines to new units. Modify existing
electrical where necessary to connect to new units. Install low leak economizers, smoke
detection monitors and filter racks in new RTU's. Start up new units and check all
operations in heating and cooling.
Total pay_ went_ due to Ditter: _ $99,875.00
Warranty:10 year heat exchanger, 5 year compressor, 1 y g , y p year parts and labor
Payment terms: 50% down, full balance due on completion
Tim Underhill
Ditter Cooling & Heating
820 Tower Drive
Hamel, MN. 55340
763-452-2484
timu�ditterincxom
134
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner
According to standard practices. Any alteration or deviation from above specifications involving extra
Costs will be executed only upon written orders and will become an extra charge over and above the
estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry
fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation
Insurance.
Acceptance of Proposal — The above prices,
Specifications and conditions are satisfactory and are hereby
Accepted. You are authorized to do the work as specified.
Payment will be made as outlined above. Finance charges of
3 -1/2% per month may be assessed on over due accounts.
Authorized
Signature. Tim Underhill
NOTE: This proposal may be
withdrawn by us if not accepted
within 10 days.
Customer
Signature:
You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after
The date of the transaction. See attached note of cancellation form.
NOTICE OF RIGHT OF RESCISSION
(identification of Transaction)
Notice to customer required by Federal Uw:
You have entered into a transaction on which may result in a lien, mortgage, or other
security on your property. You have legal right under federal law to cancel this transaction, if you desire to do so, without any penalty
or obligation within three business days from the above date or any later date on which all material disclosures required under the
Truth of Lending Act have been given to you. If you so cancel the transaction, any lien, mortgage, or other security interest on your
property arising from this transaction is automatically void. You are entitled to receive a refund of any down payment or other
consideration if you cancel. if you decide to cancel this transaction, you may do so by notifying:
Ditter Inc.
At $20 Tower Drive
Hamel, MN 55340
(Address of Creditor's Place of Business)
By mail or telegram sent not later than midnight of
You may also use any other form of written notice identifying the transaction to the above address not later than that time. This notice
may be used for that purpose by dating and signing below:
I hereby cancel this transaction. Customer's Signature Date
135
NEW CENTURY SERVICE
5500 QUEENS AVENUE NE, OTSEGO, MN 55330
Phone: (763) 416-2732 1 Fax: (763) 416-2734
Proposal To:
Long Lake Fire Station #1
340 Willow Dr N
Long Lake MN 55356
12386
Service Location:
Long Lake Fire Station #1
340 Willow Dr N
Long Lake MN 55356
12386
We are pleased to present the replacement quote for five (5) 5T Trane roof top units
Includes:
*Regular time labor
*Roof top units (5)
`Curb adapter and extention
*Smoke detectors
*Shipping and receiving
*Crane and rigging
*Recycling of old unit
*Line voltage electrical
*Control disco nnectlreconnect
*Gas piping disco nnectlreconnect
*Start up
*Permit
*One year parts and labor warranty
QUOTE
Quote Number:
23109
Work Order 1d:
Date:
07/15/2025
Expiration Date:
08/14/2025
Submitted By:
Dusko
Page: 1 of
**NCS WOULD LIKE TO INCLUDE A FREE OF CHARGE PM FOR 2026 IF PM AGREEMENT FOR 2027 IS SIGNED AT
THIS TIME**
Excludes:
*Overtime
*Emergency replacements
*Any code upgrades to existing system
*Industry supply chain price increases
Description
HVAC Labor Regular
Electrical Labor
Truck Charge
5T RTU
Curb Adapter
Permits & Bonds
Gas piping material
Electrical material
Crane Rental
Shipping & Handling
Disposal Fees
Curb extension
Initial:
Total 103,983.75
136
Modern Heating & Air
Building Efficiency and SustainabiRy
A Service Logic Company
SUBMITTED TO: JOB NAME: DATE: 1011412025
Long Lake Fire Station 1 B025-657 RTU Replacements
340 Willow Drive N JOB LOCATION:
Long Lake, MN 55356 Station 1
ATTENTION: MISCELLANEOUS JOB INFORMATION.
Management Trane Packaged RTU's 5 Ton Mfg. (2002)
MHAC is pleased to provide a proposal for HVAC for the above -mentioned project on the plans provided to us.
The following items are included in our proposal:
Replace Packaged Gas Electric Roof Top Units
• Disconnect power and remove (5) packaged RTU's
• Furnish and install (5) custom curb adapters
• Furnish and install (5) 5 Ton Trane Roof Top Units
• Furnish and install (5) low leak economizers
• Use of existing unit electrical disconnects
• Extend gas piping and electrical as needed
• Use of existing building automation
• Check, test and start system
• Permits Crane, freight, delivery and tax
Price Not To Exceed NTE $ 77,000.00
Note: Curb adapter lead time 10-15 working days.
Exclusions:
• Power and control wiring
• Service, repair and warranty of existing equipment
• Plumbing and overtime labor
PAYMENT TO BE MADE AS FOLLOWS: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practrces.
Any alternation or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the
estimate. Ail agreements contingent upon strikes, accidents or delays beyond our control. owner to carry fire, tornado and other necessary insurance. our workers arc
fully covered by Workmen's Compensation Insurance.
AUTHORIZED SIGNATURE:,Zsd O
Bob Oakes— Project Manager
ACCEPTANCE OF PROPOSAL —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.
Payment will be made as outlined above.
SIGNATURE
DATE OF ACCEPTANCE:
2318 First Street Northeast, Minneapolis, MN 55418 • Phone 612-781-3358 • www.modernhtg.com
137
AGENDA ITEM
Date: October 27, 2025
Title: Sustainability and Resiliency
Presenter: Adam Edwards, City Administrator / Engineer
Section: City Administrator/Engineer Report
Item: 15
Purpose:
The purpose of this council item is to summarize the sustainability and resilience activities of the
city as briefed during the October 8th special work session and to identify any future actions the
city council would like to take in these focus areas.
2. Background:
The City Council held a Work Session on October 8th to review current sustainability policies and
practices, and to discuss opportunities that focus on sustainability and resiliency throughout the
city. Staff presented a high-level overview of current practices.
The Council reviewed the City's current Mission, Vision, and Goals. To aid the discussion, Staff
provided a list of commonly used terms (as defined within Minnesota's Climate Action
Framework) and identified the partners and agencies who interact with the city on projects and
natural systems protections.
Staff provided an overview of the planning goals within the current 2040 Comprehensive Plan that
relate to sustainability and resiliency for the future. Staff also highlighted the required elements for
the upcoming 2050 Comprehensive Plan Update. This included a review of land use,
transportation, wastewater, water supply, surface water management systems as well as create
planning goals for parks, climate adaptation/mitigation, and natural systems planning.
Each department head presented a summary of their department's practices for implementing
sustainability efforts. This included an overview of the current land use and development
regulations, emergency management planning, winter operations (including best practices for
salting the streets), facility initiatives, and waste reduction/recycling policies. Every department
highlighted staff education on sustainability practices and coordination with other government
entities and agencies.
Additional information was provided to highlight active sustainability projects which include the
ongoing development of a tree management plan and the kickoff of the 2050 Comprehensive Plan
Update. The Council was provided with a list of opportunities and programs for consideration,
including energy audits and ordinance examples.
The Council asked questions and provided discussion throughout the presentation. Council
discussed the need for public awareness and community education on current sustainability
practices. Council also expressed a desire to encourage more volunteer participation to support
projects and improvements throughout the city. As a result, staff prepared a communication plan
that will regularly promote and highlight the City's sustainability efforts and to provide more
resources for residents.
138
At the work session Council provided direction to staff to bring the briefing information forward to
the council meeting for formal acknowledgement and desire to expand public awareness of the
city's sustainability and resiliency efforts.
3. Staff Recommendation:
I recommend council review the attached resiliency and sustainability communications plan and
provide comments or direction.
COUNCIL ACTION REQUESTED
Review and provide direction.
Exhibits
A. Sustainability Work Session Slides
B. Sustainability Work Session Minutes
C. Sustainability Communications Plan
139
_�,
G`/
SHE
SustainabiIity and
esiliency Discussion
City of Orono
City Council Work Session I October 8, 2025
140
Agenda
01 Mission, Vision, Goals
02 Comprehensive Plan
03 Current Practices
04 Programs and Opportunities
05 Discussion
Mission, Vision, Goals
Mission
The city of Orono will provide effective guidance through public policy established from citizen
involvement, by empowering staff to implement best practices to prepare Orono for any challenges
of the future and by ensuring a positive customer experience, superior municipal services and
provide a safe community for the residents, businesses and customers to live, work and play in.
Vision
To be the residential community of choice and remain widely recognized for its preservation of
natural rural beauty, quality of life, and recreational assets.
Goals
• To provide consistent high levels of customer service to our residents and balance the
enforcement of city codes
• To maintain sustainable funding for infrastructure while maintaining a stable tax levy
• To create a culture of continuous improvement by providing efficient and reliable government
services
• To adopt best practices into city processes to ensure high -quality services are provided in an ever -
changing environment
142
Common Terms: MN Climate Action Framework
• Sustainability: Creating and maintaining the conditions under which humans and nature can exist in
productive harmony to support present and future generations.
• Resilience (to climate change): The capacity of individuals, communities, businesses, buildings,
infrastructure or the natural environment to prevent, withstand, respond to, and recover from disruptive
events and continue to perform despite persistent stresses imposed by climate change. Both mitigation and
adaptation are necessary for long-term resilience.
• Adaptation: Taking action to prepare for and adjust to both the current and projected impacts from climate
change. For both natural and built systems, humans may intervene to help adjustment.
• Mitigation (of climate change): A human intervention to reduce emissions or enhance the removal of a
greenhouse gas from the atmosphere (e.g., through carbon sequestration in plants)
• Renewable energy: collected from resources that are naturally replenished on a human timescale.
Examples include wind, wood, solar, hydropower, and geothermal energy.
• Equity: The proactive reinforcement of policies, practices, attitudes and actions that produce fairness in
power, access, opportunities, treatment, impacts and outcomes for all.
2040 Comprehensive Plan: Orono Planning Goals
1. Protect and preserve Lake Minnetonka, and all Lakes and natural resources, its water quality, and its
recreational assets. This goal includes preservation of the associated marshes, wetlands and natural
drainageways as the primary, most practical and cost efficient method of preventing flooding and of
filtering out the nutrient pollution from stormwater runoff. Maintaining a low -density rural area away
from the lake, and managing the quality of runoff that flows directly to the lake, are important
elements of this goal.
2. Maintain our local character and identity (strong neighborhoods, preponderance of wildlife, open
spaces, lakes, and wetlands).
3. Protect and preserve our natural resources including all lakes, creeks, marshes, wetlands, woodlands,
groundwater and steep slopes.
4. Preserve open space, light, air, and solar access for all citizens while maintaining night sky.
5. Protect the general public health, safety and welfare through the development of ordinances, policies,
and infrastructure that provides safe, efficient streets and neighborhoods, transportation alternatives,
parks and opens spaces.
6. Guide investment and reinvestment in the City at densities consistent with environmental protection
and the planned land use pattern.
144
2050: NEW Required Plan Elements
1. Land Use
a) Density, Land Use classification, Identify Aggregate Resource, Solar
Resource Protections,
2. Housing
a) Housing assessment, Accessible Housing, Growth Management
Projections
3. Transportation
a) Variety of Transit options, Trails Planning, Biking and Pedestrian
Accessibility, Acknowledgement of GHG Reduction Goals
4. Wastewater
5. Water Supply
6. Surface Water
7. Parks
a) Regional Park and Trail Systems, Connectivity of Green Space and
Corridors, Park CIP Planning
8. Climate
a) Climate Mitigation
b) Climate Adaptation
9. Natural Systems
a) Identify Natural systems including water and terrestrial bodies,
identify protective areas, Protective strategies and goals
0 20 00.016
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IMAGINE5o
• the Pequitable re9 ion's Ian for an and resilient future
Current Practices
146
Surface Water Management
■ Surface Water Management Plan Requirements
1. Protect, preserve, and use natural surface and groundwater storage
and retention systems
2. Minimize public capital expenditures needed to correct flooding and
water quality problems
3. Identify and plan for means to effectively protect and improve surface
and groundwater quality
4. Establish more uniform local policies and official controls for surface
and groundwater management
5. Prevent erosion of soil into surface water systems
6. Promote groundwater recharge
7. Protect and enhance fish and wildlife habitat and water recreational
facilities
8. Secure the other benefits associated with the proper management of
surface and groundwater.
Surface Water Management
• U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) The NPDES program, the Impaired Waters
List, and the Nondegradation Review are all the result of the Clean Water Act, administered by
the EPA.
• U.S. ARMY CORPS OF ENGINEERS (USACE) Under Section 404 of the Clean Water Act,
including subsequent modifications, the EPA and the USACE regulate the placement of fill into
all wetlands
• FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) federal disaster mitigation and relief
programs, including the National Flood Insurance Program (NFIP)
• STATE BOARD OF SOIL AND WATER RESOURCES (BWSR) The BWSR works through local
government agencies to implement Minnesota's water and soil conservation policies.
• MINNESOTA POLLUTION CONTROL AGENCY (MPCA) responsible for monitoring environmental
quality and enforcing environmental regulations to protect the land, air and water.
• MINNESOTA DEPARTMENT OF NATURAL RESOURCES (DNR) The Division of Waters
administers programs in lake management, shoreland management, dam safety, floodplain
management, wild and scenic rivers, the Public Waters Inventory (PWI), and permitting of
development activity within public waters.
• MINNESOTA DEPARTMENT OF HEALTH (MDH) public health, including implementation of the
Safe Drinking Water Act.
• METROPOLITAN COUNCIL manages public transit, housing programs, wastewater collection
and treatment, regional parks, and regional water resources.
• MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) broad authority to regulate land use
planning, flood control and conservation issues
• CITY OF ORONO Regulates Land use though Ordinance; Maintains city infrastructure.
Official
Responsibility
Nfechauism
Control
• NPDES MS4 Permit — Orono Stornnvater Pollution
Prevention Program (SWPPP)
• NPDES Construction Permit
Erosion and
. NPDES Multi-Sectof Permit
Sediment
City. MCVdD
. Orono Cily Code: Chapter 79 — Construction Site
Control
Rimoff Control. Building Permits incorporate Chapter
79 requirements.
• MCIVD Erosion Control Rule
• Orono City Code: Chapter 78. Article IX— Shoreland
Shoreland
City. MCWD
Management
. MCWD Shorelirie and Streambank Stabilization Rule
• Orono City Code: Chapter 78. Article VIII —
Floodplain
City. MCWD. DNR
Floodplain Management
• bICIVD Floodplain Alteration Rule
DNR. USACE. and
. Orono City Cock: Chapter 7S. Article XI — Wetlands
Technical Evaluation
Protection
Wetlands
Panel (TEP)
Members: BWSR &
. NICIVD Wetland Protection Rule
• Wetland Conservation Act — NICWD is L&
MCWD or HC'D
• Orono City Code: Chapter 14. Article III. Division 5.
Subdivision 5 — Stormwater Illicit Discharge and
Illicit
Illicit Connection
City
Discharge
• bIS4 Permit — SWPPP Illicit Discharge Detection and
Elimination Program
• NICIVD Illicit Discharge Rule
• NPDES C'onstrtiction Permit
. NPDES Multi -Sector Permit
5 torlln4 ater
• Orono City Code: Chapter 78. Article X. Division 6.
Runoff
City. MCWD
Section 78-1579 — Drainage
�Ianageme�lt
. MCWD StomnsaterManaaemlentRule
• MCWD `Vatefbody Crossines and Strucmlres Rule
• Orono,Wellhead Protection Plan
Cirotutdtvater
City°. MC'y�ID. �IDH
• MCWD .appropriations Rule
• NPDES Construction Permit
MPCA. MCWD.
• MPC'A — Managmg Dredge Materials and Managing
Dredgine
DI\R. USACE
Starmtcater Sediments
• MC1VD Dredging Rule
Natural Area
• Orono City Code: Chapter 7S. Article XII —
Ciry
Preservation
Conser�ationDesign
148
Land Use
■ Guiding Documents
• Mission, Vision, Goal, Comprehensive Plan
■ Land Use Regulations
• Zoning, Floodplain, Shoreland, Wetland, Conservation Design,
Hardcover, Stormwater Pollution Prevention, Development/
Subdivision
■ Additional Regulations
• Solid Waste regulations, Environmental, Septic Systems
■ Permitting
• Digital permitting (eliminated paper plans, created uniform access
to public records), review and verify erosion control measures
■ Coordination with other agencies
• MCWD, LMCD, Hennepin County, BWSR, DNR, Met Council
■ Department Trainings
• Members of Sustainable Land Use Coalition, Participates on
Monthly Trainings from DNR and Hennepin County for
sustainability and resiliency topic, American Planning Association,
Septic Certification, Department of Labor and Industry Training
Public Works
■ Brush Site
• Repurposes brush, logs, leaves, and grass clippings into mulch and
blended organic soil for landscaping projects. This helps keep debris,
pollutants, and pesticides out of the storm sewer system, reducing
impacts on our lakes and streams.
■ Clean Up Days
■ Right of Way Sweeping
• In 2024, collected 25 pounds of phosphorus and 41 cubic yards of
debris through regular sweeping. Crews sweep throughout the year,
focusing on known trouble spots. Weather events often bring leaves
and twigs into streets, storm basins, and curbs, requiring follow-up
cleanings to keep systems clear.
• Reduces roadside debris from illegal dumping and partners with ■ Water and Sewer Utilities
agencies to repurpose items such as appliances, bikes, and gently used Implements the Wellhead Protection Plan, establishing protection
construction materials. Scrap metal is melted down and reused in the •
zones around drinking water wells. Performs annual water leak
creation of new products. surveys, fire hydrant and lift station inspections, and underground
infrastructure assessments to reduce leaks and prevent environmental
■ Winter Operations contamination.
• Conducts roadway brining, salting, and plowing operations. Staff
attend annual winter maintenance and salt application training, and all ■ Stormwater Preventive Maintenance
equipment is calibrated each year. These practices reduce salt use Completed 298 Stormwater inspections in 2025 to identify areas
while keeping roadways, sidewalks, and trails safe in accordance with •
needing cleaning or repair, helping to reduce pollutants entering local
best management practices.
waterways. 150
Engineering
■ Development and Permit Grading Review
• Ensure Compliance with City Code and MS4 permit
• Development Erosion Control Inspections
■ Surface Water Management Plan
• Separate slides
■ MS4 Permit (Municipal Separate Storm
Sewer System)
• Public Education and Outreach
• Public Participation and Involvement
• Illicit Discharge Detection and Elimination
• Construction Site Storm Water Runoff Control
• Post -Construction Storm Water Management
• Pollution Prevention and Good Housekeeping for Municipa
Operations
■ Capital Improvement Planning for City
Infrastructure
• Integrations of water quality / stormwater management into
Transportation projects
• Integration of water quality / stormwater management into
Parks and Facilities projects
• Develop, plan and execute Stormwater improvement projects
• Inflow and Infiltration reduction work for Sanitary sewer system
• Preventive maintenance projects (Streets, Utilities,
Infrastructure)
■ Standards and Development
• All- City Standard Plates
• Streets — MnDOT Standards Specification
• Utilities — CEAM Specifications
• Stormwater— MPCA Stormwater Manual
• MN American Public Works Association (APWA)
• City Engineer Association of Minnesota (CEAM)
• UofM Stormwater design Certification
• Mn Rural Water Association (MRWA)
• Mn Cities Stormwater Coalition (MCSC)
Parks / Facilities
■ Assessment and Inventory of Resources
• Create and maintain an inventory of natural resources, park and facility
assets, including trails, sport fields, natural areas and lake access points
allowing us to prioritize high -value natural areas and focus resources
where they gain the most conservation value.
■ Winter Operations
• Staff is sent to winter maintenance and salting training, making sure the
correct equipment and that it is maintained to reduce our quantity of
salt, but still ensure sidewalks and trails safe and in line with best
management practices.
■ Mowing and Landscape
• Keep park areas and trails as natural as possible, which include less
frequent mowing zones, pollinator -friendly planting beds, compost use,
and low -maintenance native planting. Use native plants when replacing
or installing new vegetation. Remove and replace invasive species, follow
post removal monitoring and native re-establishment.
■ Facility Operations
Monitor park buildings for efficiency upgrades, (LEDs, HVAC maintenance)
solar for PW works building. Public Works building is also equipped with
LED lights, motion sensor lights and qualified for energy rebates based on
it's sustainable construction. Custodian staff trained in cleaning chemical
use and use natural products when possible.
■ Park Operations
Follow DNR and Community Forestry best practices for tree planting, and
long term canopy health. This includes species selection, inventorying,
and routine maintenance. Reduce fertilizer/pesticide use and maintain
right size irrigated turf for water use reduction. Staff is trained in pesticide
application and limit it's use when not necessary, use limited to golf
course and athletic fields. Buy low -toxicity products, durable recycled
materials for benches/play structures, and prioritize local contractors.
■ Engage Community and Partners
Use Park Commission and volunteers to help with native gardens, adopt -
a -park measures, park monitoring. Provide public education through clear
signage at parks and through social media and newsletter.
N
Emergency Services
■ Emergency Management Coordination
• Emergency Management Plans, HC Emergency Management
State and Federal Partners (FEMA Recovery)
• Certified as a Emergency Manager — MN HSEM, Board Chair with
HCEM — UASIAETP Funding
■ Education and Outreach
• Hunter Safety, Drivers Ed, Crime Prevention Discussions (Gillespie,
Senior Centers etc.)
■ Drug Take Back
■ Deer Management/ Pest Control
• Bow Hunter, arial surveys (Three Rivers), trapping permits for
beaver/coyotes and other pests if damaging property. No natural
predators. Suburban area with large areas of woods and
marshes. Residents move to the area to be part of nature.
■ Electric Vehicles
• Continuing evaluating the use of electric vehicle for patrol use.
Considering the pros/cons(cost, battery life, charging and cold
weather).
■ Training and Development
• Reduces access to prescription drugs, reduces contamination to
• Recruitment at colleges and High School job fairs
water sources due to improper disposal. Provides drug disposal
bags for smaller amounts. 0 CADET program
Administration
■ Waste Reduction
• One -hauler system for single -sort provides access to all residents,
improves diversion from landfills, streamlines cost and
operations.
• Organics drop-off free to all residents; future transition to
curbside collection to strengthen environmental responsibility
and social equity.
■ Digital Presence
• Open meetings, online engagement and public record access
reduces paper, ensures continuity during disruptions
■ Absentee Voting
• Provides access to all eligible voters, fosters lower emissions,
congestion, and strengthens inclusivity, social sustainability
■ Communications Strategy
• Builds awareness, promotes behavior change, strengthens
preparedness & response, supports community engagement,
documents success, reinforces institutional continuity.
■ Policy Implementation
• Ordinances, contracts, policies are properly recorded and
enforced, supporting environmental, social, and economic
sustainability.
■ Staff Development
• Support prepared workforce through training that
extends beyond current needs, fostering economic
sustainability.
Programs and
Opportuneltes
155
■
0 Current Projects
■ TREE MANAGEMENT PLAN
• Tree Inventory completed in 2025
• Form committee and define goals and objectives 2025
• Develop tree planting strategy 2025/2026
Selection of native and climate -resilient tree species, planting priorities, develop best practices for
soil prep, spacing and watering.
• Collaborate with county and state government, environmental groups,
residents, universities and local businesses.
Secure funding through grants, collaborate with sponsors and non -profits,
incentives or guidelines for residents to plant and maintain trees.
• Maintenance and Sustainability
Develop long-term care plan, pruning, watering disease control. Train staff,
volunteers and public on proper tree care techniques. Establish tree protection
policies for construction and development.
• Monitoring and Evaluation
Regularly track tree survival and growth rates, assess environmental benefits use
date -driven analysis, adjust policies and strategies based on findings.
■ 2050 COMPREHENSIVE PLAN UPDATE
• Kickoff in 2025
• Public Input and Sub -committee 2026
Review and Update current Comp Plan Goals
• Review and Redline 2026/2027
Update Chapter by Chapter to follow forecasting and policy Goals
• Publish for Review and Public Comment 2028
The draft plan is published for public comment and shared and affected
and adjacent jurisdictions: 6 Month Process
• Submit Final 2050 Update 2028
■
0 Opportunities
■ EXISTING PROGRAMS AND EXAMPLES
■ POLICY AND ORDINANCE EXAMPLES
• Recognition/ certification — Green Step Cities • Tree Preservation Ordinance- consider an ordinance that
Minnesota GreenStep Cities & Tribal Nations is a voluntary challenge, prioritizes tree preservation and the tree canopy. The scope could
assistance and recognition program to help communities achieve their be at time of subdivision development or for individual
homeowners to follow
sustainability and quality -of -life goals. It is based upon a menu of 29
optional best practices. 0 Landscaping Ordinance- Consider creating specific
• Energy Audits — Xcel Energy Partners in Energy landscaping requirements for sensitive areas. Consider creating a
resource guide for best practices (Blue Thumb)
The program offerings include support to develop an energy action plan
or electric vehicle plan, tools to help implement your plan • Open Space Ordinance- Consider a regulation that requires
the creation of open space or conservation easements at time of
• Studies — Climate Action and Sustainability Studies subdivision
• City Operation Resilience Plar Wayzata- June 2025 •
Steep Slope Ordinance- Additional protections on sensitive
• Climate Action and Adaptation Pla Minnetonka- April 2024 natural features.
• Climate Action and Resiliency Plan Plymouth- In Development
• Climate Action Plan Hennepin County— May 2021 0
157
Partners
• Minnehaha Creek Watershed District
• Hennepin County
• Emergency Services, Transportation,
Environmental Service, Public Works, HCRRA
• MN Department of Natural Resources
• Board of Soil and Water
• US Army Corps of Engineers
• Lake Minnetonka Conservation District
r
r 4
• Metropolitan Council
• Three Rivers Park District
• American Public Works Assoc. (APWA)
• Minnesota Rural Water Assoc.
• American Water Works Assoc.
• School Districts (Orono, Westonka)
Discussion Questions
1. What is the Council's Resiliency and Sustainability Vision?
a) Desired Outcomes?
b) Goals?
2. How does the Council want to incorporate the sustainability and resiliency with
upcoming Comp Plan Update?
a) Establish separate committee/ working group to establish sustainability and resiliency goals?
b) Set up series of sustainability and resiliency council work session in 2026 and 27?
3. Outside the Comp Plan what sustainability and resiliency initiatives does the council
wish to undertake?
a) What does the Council want to prioritize (fund)?
b) Focus Partners?
159
1�
M
�OAio
SH0/
Thank You
160
Resources and References
• MN Climate Framework
• Dept of Ag- Conservation Programs
• Center for Energy and Environment- Municipal Sustainable Building Policies
• MCWD- Climate Action Framework
• Hennepin Countv- Climate Action
• DNR- Nurture Nature
• BWSR- Climate Chanize Trends and Action Plan 2022
• Blue Thumb - Landscape Planting Best Practices and education
• Lawns of Legumes
Minutes
City Council Work Session
Wednesday, October 8, 2025, 9:00 AM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
ROLL CALL
Council members present: Mayor Bob Tunheim, Alisa Benson, Jacqueline Ricks, Steve Persian, Jon
Schwingler.
Staff present: City Administrator Adam Edwards, Police Chief Correy Farniok, Community
Development Director Laura Oakden, Parks and Facilities Superintendent Joe Ruthenberg, Public
Works Superintendent DJ Goman, City Clerk Christine Lusian, Planners Melanie Curtis and Matt
Kearney, Communications Specialist Rachel Cotter.
SUSTAINABILITY & RESILIENCY
Staff provided an overview demonstrating how sustainability and resiliency are integrated into the
city's daily operations and embedded within services, policies, and community engagement rather
than treated as separate initiatives. The city's mission and goals, unchanged since 2017, continue to
guide this work. Discussion covered capital improvement planning, comprehensive plan updates
(including new 2050 requirements), and surface water management, along with coordination among
partner agencies such as the EPA, USAGE, FEMA, BWSR, MDH, MCWD, MPCA, and DNR.
City operations address current needs while planning for long-term stability and opportunity.
Ongoing efforts include environmental and infrastructure improvements, policy implementation,
permitting, grant -supported projects, emergency management, nuisance animal control, medication
disposal, facility efficiency, stormwater inspections, salt -use tracking and reduction, balancing road
safety with lake health, preventative maintenance, native plantings, waste reduction and diversion,
digital presence, and election administration. Continuous training and development across elected
officials, appointed members, and staff strengthen leadership, workforce, and service delivery.
The council recognized that as community needs and challenges evolve, the city is well positioned to
respond effectively. They expressed support for current actions, appreciation for the scope of
existing work, and a desire to expand public awareness. The council emphasized more visible
communication through newsletters, social media, volunteer engagement, and potentially forming
new committees or focus groups to advance sustainability outreach. Direction was given to continue
integrating initiatives into the comprehensive plan, intentionally share progress and successes
through public education and awareness campaigns, and present any new strategies to the council for
consideration.
ADJOURNMENT
Work session ended at 11:25 a.m.
ATTEST:
Christine Lusian, City Clerk
CITY COUNCIL
Bob Tunheim, Mayor
162
City of Orono Sustainability Communications Plan
Timeframe: November 2025 — October 2026
Goal: Promote awareness, education, and participation in sustainability efforts through timely,
seasonal messaging and community engagement. Coordinate consistent communication that
supports city sustainability and resiliency initiatives, aligns with the comp plan, and engages
residents, staff, and partners.
Key Objectives
1. Promote Engagement- Encourage small, practical steps residents can take year-round.
2. Build Awareness- Educate the community on local environmental initiatives (pollinator
habitats, native plantings, stormwater management).
3. Document Progress- Strengthen Orono's brand as a clean, green, and community -
minded city.
4. Foster Collaboration- Increase resident and partner participation in sustainability
programs (organics recycling, cleanup events, etc.).
Target Audiences
• Residents, to include Council and Commissions
• Partners, to include schools, local community groups, etc
• Environmental organizations and volunteers
Primary Communication Channels
• City of Orono Website
• Facebook & Instagram posts (graphics + short video clips)
• Happenings Newsletter (Every other month)
• Community event materials (signs, flyers, booths)
• Partnerships (Orono Schools, scouts, local environmental groups, etc.)
• Public Meeting Updates
• Press Releases (major milestones and awards)
163
Month -by -Month Plan
Month Theme & Focus Key Messages Content Ideas & Channels
November
Sustainable
Share simple winter prep
Social posts on salt use dos/don'ts, and
2025
Seasons Begin
tips.
winter energy savings.
"Green Holiday Guide" social posts; tip
December
Reduce &
Encourage waste reduction
sheet on wrapping alternatives; remind
2025
Reuse Holidays
and mindful gifting.
residents about recycling rules for
boxes/lights and Xmas Trees.
"3 Sustainable Habits for 2026" campaign;
January
New Year,
Promote resolutions that
spotlight organics recycling signup; short
2026
Greener You
support sustainability.
video from Mayor/Staff about the year's
sustainability vision?
"Eco Love Notes" social series (quick tips);
February
Love Your
Focus on small daily actions
highlight snow removal & storm drain
2026
Planet
that reduce energy/waste.
awareness.
Prep for spring: lawn care,
Spring prep checklist; promote; newsletter
March 2026
Ready for
Renewal
stormwater protection, tree
feature on native landscaping. Yard and
care.
Lawn Management.
Event coverage; video or post on tree
Earth Month &
Celebrate Earth Day, trees,
planting and pollinators; encourage
April 2026
Arbor Day
and the Mayor's Monarch
residents to pledge pollinator actions;
Pledge.
cross -promotion with schools.
Strong push on cleanup event (social, web,
Community
Promote Spring Cleanup
newsletter); highlight compost/organics
May 2026
Clean Up &
event and pollinator garden
recycling; feature volunteer photos.
Green U p
prep. p
Residential Best Practices.
Celebrate Pollinator Week
Monarch Pledge updates; pollinator garden
June 2026
Pollinator
Month
(June 22-28); promote
spotlights; social media challenge ("Show
native plants.
Us Your Pollinator Plants").
`Only Rain Down the Drain" posts; 4th of
July 2026
Keep It Clean:
Protect water quality
July tie-in ("Keep Our Lakes Sparkling").
Lakes & Lawns
through smart lawn care.
Illicit discharge recognition.
August
Energy &
Encourage smart cooling
2026
Efficiency
and home energy use.
Simple energy -saving graphics
Fall Cleanup &
Event posts and flyers; recycling reminders
September
Recycling
promote Fall Cleanup event
(hazardous waste, leaves, yard debris); pet
2026
Refresh
and recycling best practices.
waste reminder. Recap with cleanup stats.
Educate residents on
October
sustainable leaf disposal,
infographic on compost vs. yard waste;
2026
Fall & Leaf Care
composting, and seasonal
storm drain protection tips; newsletter
yard care.
feature on fall yard prep.
Blue items are a part of the Storm Water Pollution Prevention Program (SWPPP)
164