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02-05-2004 Council Work Session
Council Work Session 5:30 p.m., Itiursday, February 5,2004 Orono City Council Chambers AGENDA 1 . Big Island Access Lane 2. Highway 12 Update 3. Assessing Set vices 4. Planning for a Navarre Town Meeting 5. Goals for 2004 6. City Administrator Performance Evaluation Follow-up Februaiy 3,2004 To: Ron Moorse, City Administrator From: Greg Gappa, Director of Public Services Subject: Big Island Lake Access “C” Road Lake access “C” is located on the noriheast side of Big Island and is a 90 ’ wide platted City Right of Way with flat topography and is currently undeveloped Almost the entire width of the access is a Type 1 wetland that was formed by an ice ridge that impounds surface water drainage. This area usual !>• contains water during the spring snow melt or very wet periods. For many years access to the island in this area was on private land adjacent to the north of the access. The property owner has now blocked this access road. Since the dr>' land access area on private property is not available, there is no longer a good access point for the properties on the northern area of the island. The only other access lanes that have suitable topography for reasonable access (“D” and “H “) are located further south on the island. In 2000, the City granted approval for the property owner of 220 Big Island, a landlocked parcel, to have a seasonal dock on access C. Information on this approval is attached. The property owners on the northern area of the island are concerned about access, and we have had discussions and several site visits to the island with property o^^’ners to view options for better access to the island. One item for possible consideration is the construction of an access road on lake access C that would restore access comparable to the historical access that was located on private land. Attached is conceptual plan showing a 10’ wide crushed rock access road on the southern edge of access C. The plan shows a road extending from the lakeshore to an existing access path on the Lawn Avenue Right of Way. However, it may be possible to shorten the length of road once it is past the low wetland area. Construction of the entire 180’ of road would require about 70 Cubic yards of rock. The construction costs for this road are about $5,000 assuming rock on top of geotextile fabric placed directly on the existing ground This should be adequate considering the low level of usage for this road. Construction of the road across the w etland will require about 300 s. f. of wetland impact. Minnesota Rules provide for a “de minimis” exception for impacting less than 400 s.f. of wetland in the shoreland area. To obtain the de minimis exception a permit application has to be submitted to the Minnehaha Creek Watershed District for approval by the Board of Managers. No wetland mitigation is required for the de minimis exception approval. Construction of this road will require a Conditional Use Permit from the City for filling more than 10 c.y. in the 0’ to 75 ’ setback zone. A City variance will also be required for approximately 800 s.f of impervious surface in the 0’ to 75 ’ hardcover zone in which no impervious surfaces are allowed. A survey will need to be completed to locate the 929.4 5 To: From: Date: Subject: Chair Hawn and Planning Commission Members Mike GafTron, Senior Planning CoordinaJor April 12,2000 U2549, David Lovelace, 220 Big Island - Request for Dock Access Note: This item was tabled by Planning Commission on 11 -15-99 to allow the Big Island propert>- ow ners time to review the options and hopefully reach a neighborhood consensus on a dock location. The intent was to have this resolved by mid-April. There is no consensus forthcoming from the neighborhood. The City is obligated at this time to resolve this issue for the applicant. List of Exhibits A - Planning Commission minutes 11-15-99 B - Staff memo and selected attachments 11-9-99 C - Letter from James Ogland 11-12-99 D - Staff sketches: D-1: Platted access locations D-2: schematics of access points C & D E - Original plats of Morse Island Park and Morse Island Park Second Addition F - Section 10.31 Subd. 5 - RS District: Private Improvements in Public Right-of-Way G - Photos H - Draft Comprehensive Plan Language for Big Island Staff Position on Access for Inland Lots: The plat of Morse Island Park in 1887 created many lakeshore lots, a lesser number of inland lots, and an interior right-of-way system with a number of alleys, roads and public areas extending from it to the lakeshore. The inland lots undoubtedly were expected to gain access to/from the lake via the platted right-of-ways. The plat of Morse Island Park placed the two widest and most expansive public rights-of-way at relatively low points in the topography where access by foot or horse-drawm \ chicles was most feasible in summer and winter. .A!l of these right-of-ways were “donate(d) and dedicate(d) to the public use forever ” on U:e oi iginal 1887 plat. Since most of the lots abut the shoreline, use of the interior roadway system would presumably have been primarily by the owners of interior lots, and by owners of lakeshore lots with shoreline slopes that prohibit direct lake access. The members of the general public who did not own property on the island would presumably have only minimal occasion to use the right-of-ways; nevertheless, they were dedicated for public use rather than for private use. The largest of these public access points, “Bay Place”, originally had approximately 200' of shoreline plus a lagoon. At some point prior to the 1970's, the northerly 150’ of “Bay Place ” was apparently vacated and the vacated portions attributed to Lots 21 -22-23. We have yet to unearth records of this vacation, if they exist. #2549 220 Big Island - Dock Request Page 2 None of the road right-of-ways on Big Island have been improved by the Cit>’. These platted corridors exist today as undeveloped walking trails which on occasion are used for vehicular access. There is no pavement, no graded or improved road base, and some of these pathways wander outside the dedicated right-of-ways. Most right-of-way boundaiies are not visibly maikcd except by the occasional survey pin or marker. The general public walking on the island would not generally know whether they were strictly on public or private propert)'. However, utilities (electric, phone) are generally located within the right-of-ways on the Island. Inland properties need lake access. Lakeshore property owners with inaccessible shorelines may also need lake access. The primary summer accessability to the Island is by boat. Inland lot owners need a place to land a boat in the summer. It is not uiu’easonable to provide a location where inland lot owners can dock a boat for extended periods while they are on the Island. However, owners of lots abutting the lakeshore should not be burdened with providing this access to the inland owners. At the same time, it is not reasonable that inland lot owners should have the ability to hinder the public’s use of the right-of ways or access pioints. The private uses and public uses of the intended access points must be located and achieved in a manner that will avoid use conflicts. Zoning Code Section 10.31 Subd. 5 recognizes the special access needs for Big Island inland lots and establishes regulations for where and how the Island right-of-ways may be used. These regulations apply onlv to the RS District, hence any concern about setting a precedent for the ‘mainland' is alleviated. The table on the next page provides a brief analysis of the capabilities and problems associated with each of the dedicated roadways which might be used for inland owner access. LMCD Regulations Impact Use of Right-of-Ways for Docking On April 10 staff discussed the use of right-of-ways for docking w ith LMCD Executive Director Greg Nybeck and LMCD Attorney Charles LeFevere, yielding the following information; -Any ‘existing site’ qualifies for 2 w atercraft regardless of shoreline length if platted prior to 1970. -Therefore, the 90' site ("C" on Exhibit D) could have 2 watercraft and the 50' site could have 2 watercraft. Technically, each of the other access lanes could also have 2 watercraft, but the width becomes an issue for meeting required dock setbacks. -A potential option is to do a credit transfer: add the w idths of all City-owned accesses on Big Island and do a multiple dock situation at one site; this would allow a number of slips at the designated site equal to the total shoreline length divided by 50'. The upside is that this would allow' for transfer of access rights from unusable accesses to those that are usable. The downside is that 5 or more watercraft at one site would require a multiple dock license. - Per LMCD code. For sites 50' w'ide or wider: side setback for a 50' long dock = 10'. For sites narrower than 50': side setback may be reduced to 5' if adjacent dock use areas are not impacted. M i ■ 1 #2549 220 Big Island - Dock Request Page 3 Right-of-wav Kev Width Comments A 0^. End Lawn Avenue) 33*Fairly exposed, remote from most properties it could serve B (E. End Tooisit Avenue) 33*4'+ steep bank up to more level ground; there were dock sections stored at this location, apparently has been used for a private dock previously; as remote from inland lots as Site A; not suitable for vehicles C (Main Access)90’±Flat, wide road right-of-w'ay leading from shoreline to inland right-of-wav s, bv far the widest and historically most used vehicular access for the Island, has an informally established dirt ‘road’ leading to the interior right-of-ways; site is more than wide enough to accommodate a small number of con forming-setback seasonal docks for inland owners while not blocking vehicular access; dowmside is that an old ice ridge with mature trees is along most of the shoreline, with a wetland area behind it; use of access for docking during high water might require dock sections parallel to shoreline to avoid climbing over the ice ridge D (Bay Place Lagoon Access) 50 ’±3-4* lakeshore bank, not suitable for vehicular access but appears to have potential to accommodate a small number of confoiming-setback docks; walking access to inland lots very feasible; this appears to be the most likclv site for docks for inland owners on the south end of the island E (Meadow Lane East Extension) 20 ’10-15 ’ bank at shore, not suitable for vehicular access and would require a substantial stairway system to be usable for pedestrian access F (Meta-Comet Avr S. Jth End) 33’Fairly level at shoreline, climbs steeply once Lakeview Avenue is reached; plat maps unclear as to whether right-of-way currently extends to shoreline; although original 1887 plat road does not extend to shoreline, 1922 replat shows shoreline closer to road than oiiginal, and current County plat maps suggest shoreline may extend into right-of-way; may have some potential as a vehicular access for properties at the south end of the island F-2 (Massasolt Avenue South End) (33)According to original old plats and current plat maps this right-of-wa^ does not extend to the lakeshore. G (Massasolt Avenue West End) 33’Steep but relatively pedestrian-friendly access point; not usable for vehicles, some potential for perhaps one inland-owner dock, historically has provided walking access primarily for the abutting property to the south H (Meadow Lane Alley)16 ’Narrow right-of-way capable of vehicle access; gentle slope rising from shore has suffered severe erosion from recent over-use and abuse; functionally too narrow to have a dock that meets minimum LMCD/City setback requirements while still maintaining usability for vehicles; capability for vehicular use should be maintained for service or emergency use, however, the regular use of this site for vehicles needs to be curtailed and erosion control measures taken. #2549 220 Big Island - Dock Request Page 4 Discussion Staff spent an afternoon on the Island in late March to view the access locations. Photos were taken and an attempt was made to determine the boundaries of each of the two larger accesses ("C" and "D" on Exhibit D-1). Staff was unable to locate comer pins, hence the City has hired a surveyor to mark these access boundaries. We anticipate he will be out on the Island the week of April 10-14; no word as of this writing. However, the comments in the table above are based on our inspection. Only two of the eight platted access locations, C and H, are readily suited for motor vehicle access (across the ice in winter or from a barge in summer); the others have topographic limitations, and in the case of "F" there remains a question of whether the right-of-way reaches the shoreline. Accesses A and B are relatively remote from all but the northerly inland lot (Scheftel, parcel 3 on Exhibit D-1), and would not seem to provide a reasonable access point for the Lovelace site (parcel 2). Access C is wide enough to handle docks for each of inland parcels 1 and 2 without limiting vehicular usage when necessary. The only issue at access C is that due to the ice ridge between the shore and the wetland behind it, a dock section parallel to the shore may be necessary to provide walking access to the flat landing area (see Exhibit D-2). Access D (Bay Place) is similarly wide enough to handle two docks for the inland lots. The shore has a slight rise so a low stairway would likely be needed. There is no visibly defined walking corridor within this access, but rather it appears to be maintained as lawn for the cabin on inland parcel 3. Access D is used by the owner of parcel 3 for a dock via City Resolution 2038. Access D could provide suitable dock access for additional inland lots 4 thru 8, although more than 2 docks or slips may require special LMCD approval. Access E would require development of a 10-15' high stairway, and therefore is not readily functional as a dock site. Access F has some potential for access, but is relatively remote in both distance and topography from the only inland lot it might serve. Access G has a steep but pedestrian-friendly path leading to the cabin on the adjacent property’ to the south, but is remote from most of the inland lots that might need dock access. Access H is the narrowest of all platted accesses in Morse Island Park and cannot ftinctionally support a dock while still providing emergency or occasional vehicular access at the same time, and would also not meet LMCD dock setback regulations. Staff would not support provision of a dock at access H for this reason. Finally, for the same reasons the City ordinances for the ‘mainland’ prohibit accessory structures on lots without principal structures (i.e. security, site control, and maintenance) it is appropriate to have assigned dock access points located as near to the inland lot they serve as possible. \\ i u #2549 220 Big Island • Dock Request Page 5 Staff Recommendation It has been staff’s intent to not only reach a conclusion on the Lovelace request but to provide some direction for future access requests. Based on our review of the access sites, the topographic and other limitations of each site, and the locations of the inland lots which may request access in the future, staff recommends as follows: 1. 2. 3. 4. 5. 6. Inland parcels 1 and 2 (Scheftel, Lovelace) should be allowed dock access at Access C. Inland parcel 3 should continue to be allowed a dock access at Access D. Inland parcels 4 thru 8 should be assigned future access at Access D if they request it, subject to LMCD regulations. Inland parcel 9 could be served by a dock at either Access D or Access E; E is closer but presents more topographic difficulties. Accesses A, B, F, G, and H do not readily lend themselves to providing dock access to inland lots and should therefore remain dock-free. Access H has a recent severe erosion problem which needs to be addressed, and may result in gating or closure of that access by the City for all but emergency and incidental service vehicle uses. I have also included a draft version of the proposed Comprehensive Plan language discussing Big Island for your review - it may add to your understanding of Big Island issues. Options for Action 1. Recommend approval per staff recommendation. 2. Recommend denial, stating reasons. 3. Recommend something other than staff reconunendation. 4. Table for further information. . «‘ • — GlTYof ORONO RESOLUTION OF THE CITY COUNCIL NO. 4450 A RESOLUTION PERMITTING A PRIVATE DOCK ON PLATTED UNIMPROVED RIGHT-OF-\\AY BETWEEN LOTS 38 AND 39 MORSE ISLAND PARK BIG ISLAND -FILE #2549 WHEREAS, the City of Orono has received a request by David Lovelace (the "applicant") for a private dock on platted unimproved right-of way located between Lots 38 and 39, Morse Island Park on Big Island to serve as access to inland property located at 220 Big Island (also known as Big Island Record Lot #8) and legally described as follows: (Exhibit A attached); Also described as: PINS #23-117-23 23 0028 (hereinafter "the property"); and WHEREAS, Section 10.31, Subdivision 5 of the Orono Zoning Code allows owners of inland properties to request approval of a permit for the installation of a private dock on unimproved platted right-of-way on Big Island to serve as access for said inland properties; and WHEREAS, the City Council is authorized to approve, deny or place restrictions on such permit based upon public health, safety and welfare considerations. NOW, THEREFORE BE IT RESOLVTD that a private seasonal dock is permitted on platted unimproved right-of-way located between Lots 38 and 39, Morse Island Park to serve the property, with the following conditions: 1. 2. 3. 4. Length of installed dock extended from the shoreline shall not exceed 100 ’. Setback from the extended right-of-way boundary lines: a. 0-50' from shoreline: 10 ’ minimum b. 50-100* from shoreline: 15' minimum c. Final location subject to approval of Public Scrv ices Director. Dock sections not to exceed 6 ’ in width. One boat slip only, allowed for applicant ’s use only. Pace 1 of 3 iH . 1 -d ClTYofORONO RESOLUTION OF THE CITY COUNCIL 44 56NO. 5. 6. 7. A lateral dock section at the shoreline may be installed to facilitate pedestrian access over/around the existing ice ridge at the shoreline. The owner of the adjacent inland lot at 130 Big Island (Record Lot ^10) may also share in the use of said dock (one boat slip only for 130 Big Island) as long as such use is acceptable to the applicant. At such future time that the owner of 130 Big Island requests that tlie City Council approve a separate dock to serve said 130 Big Island independently from the dock serving 220 Big Island, it is the intent of this City Council to allow a second dock at tins same location between said Lots 38 and 39 to serve 130 Big Island. No dock canopy shall be erected over said dock. The permittee agrees to maintain the area in a neat and presentable marmer at all times and agrees to hold the City harmless forever from any and all claims resulting from actions as a result of the issuance of this permit, use of the right-of-way, or use of the dock while this permit is in force. . Should there be any other requests from inland property owners to use this site tor the installation of a dock to serve their properties, this permit is subject to review and or revocation at the discretion of the City Council. Further, this permit may be revoked by the Cit> any time for any reason in the future upon review and revocation by the Orono City Council. TTic City of Orono further reserves the right to review this permit for any reason as deemed appropriate. The applicant agrees to remove all structures within 30 days of permit revocation or termination and if no removal occurs, agrees to an assessment of the costs of rcmo\al against the property, This permit runs with the property, not with the owner, subject to all conditions and restrictions noted herein. The undersigned applicant has read, understood aitd hereby agrees to the terms of this resolution and on behalf of himself, his heirs, successors and assigns, hereby agrees to the recording of this resolution in the chain of title of the property. Page 2 of 3 ! ClTYofORONO RESOLUTION OF THE CITY COUNCIL NO. 4 4 5 0 Adopted by the Orono City Council on this 24th day of April, 2000. ATTEST: /'VLt^L 7^- Linda S. Vee, City Property Owncr^s) STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) ss. The foregoing instrument was acknowledged before me on this 24th day of April, 2000, by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. CAROLE A HASEMAN MOrMVMWClMCSOm Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of //tfy , 2000 before me a Notary Public within and for said county, personally appeared On* A marriejL--------------------known to me to be the person(s) described in and who executed the foregoing instnimenu and acknowledged that he(they) executed the same as his (their) free act and deed. CAROLE A hAS EM/'JJ NOTAflY PUBUC MlN^CSOTA M|r Comnnon Jon 31.20QS c. iL. NOTARY PUBLIC ■ Page 3 of 3 ... rr;^ rim^^ • (19) ?s\ vl mm © I (♦•*4 •• • • 1 fflf>m«,i 1i^ABasivj, IC^O L li-JfK/AtiC 150 IS M SEL:tV'><;'^S ■ B6H/J//J6> K)0 4“ BAcitfj /7^l UJAt-SW 100 I O’cJAitA 140 (?6.iAfjt> XOO + soo I*tCL»“^ii^.^ A aT /j.I'fS L^n iTapuuMor L <VSO iWkl'islo .V'» mi >i*5r I »v4il .'4) a^ovO 4-+ »«««••»4*»•♦•»•«•••••««„ l/kfHAf^ " V .. I m ’. ■' '© 9f I XJll ioi ''i w§jm § ‘«Sriui*';t r or mO^IC» is. A' 4 ' .VtTLAND ?l-iL~ aS^'■• 4 1'-'i? ■ rjap (k. M3>i^C_LiLL!iMiC_>). S P.\.'£> lO'u/IM ACCfSJ t20a^J U/fJLMuD fUCODACMMfKlT «7^»waE7 ri’^sy# ■I** •' ^ '•*. w EDGE Of WATER 1Qf3/03 i *m ^ I / •- -* '• ’ r * f ? -'V • I "t SO'___ so i.r: . .;• ■ -.;r;ivN 1 ■ * Si'r^-1 <Y'f*|t ?-f!tvprn I I'H HI .' i< V“J I'i.v thereof >'. l*^■'.••^'^ i‘•••1 TT^llVf ' .1 p. Bonr '■ /• •• ^ _ ‘’('SC- ^ rn '*'** *^'. ,'* t ' r' TO:Mayor Peterson and Council Members FROM:Ron Moorse, City Administrator P^i DATE: V February 4, 2004 ' SUBJECT:Highway 12 Update Jim Murphy and Ron Moorse will provide an update regarding the development of a schedule for construction activities for the Highway 12 project, and regarding a communication process with the neighborhoods most affected by the construction. Gabriel Jabbour and Ron Moorse will provide an update regarding negotiations related to the two City-owned properties that have been acquired by Mn/DOT through the condemnation process. TO: FROM: DAFK: Mayor Pelcrsoii aiul Couiit il Members Ron M<M)rse, Cily Adiniiiistralor Jaiiiiaiy 27, 2(M) t h SUBJECT: Assessing Services Tlic City’s current four-year contrac t with Hennepin County for stssessing ser\iees is chie for renewal in ir •'1-Fcbriiiuy. 'Hie conU^act will be renewed Ibr an additional four-ycai tenn, unless we notily lire County dial we w:uit to lerniinate the contract. Background A.ssessing sen'ices involve the re-valuation of ;ill proiierties in die Cily each ye;u , lo relied cun enl market v:ilues. I'liis involves inspection of 2()'«f> of the pro|K*rties each year, and a “mass appniis:!!” prex ess for assigning values to all pro|x:rties. I'lie mass appraisal prexess involves tracking a set of value-related criteria for all proixTties, and combining this infonnation with u|xlated ininket info:iiiation. 'Hiis recpiires die iiKUuigement of a substantial system of properly records, as well as tracking proix*riy sales infonnation. Assessing services also involve substantial communication with projxTty owners, prinuuily to explain the v;Uues assigned to projx*rties. Orono is a unic|ue City in tenns ol pro|x ‘rty valuation Ixcausc ol die diversitj' and umqucncss of its housing, particularly die hikeshore proixrties. 'Hie 1) pcs of abilities ;uid skills iiecessan’ lo imnide cpialily assessing semces in Orono arc cx|x'rlise reginding the City’s dixerse ;uul unique properties, ability to manage a substantial system of proix*rty records, ability lo m.'uiiige a mass appraisal pnxess dial lakes into account die diversity and uniqueness of Orono ’s properties, and c.vccllcnl inlerix-rsonal communication skills. For a numlier of years prior to die County prosiding assessing services, the C'ily’s assessing services were provided by an indciwndent contractor. Aldiougli the inde|H*ndeiit contractor had developed ex|x ‘rlise reg:irding die hikeshore pro|x'ities in Orono, he liarl not niiiintaincd the pro|x*rty records sullicicndy to enable accuraie results from the mass appraisal process across all projx*rties. W’hen die County lx ‘g;ui to provide iissessing scniccs, they made a nuijor cllorl to uixlatc die pro|x rty records. Altcniativcs Tlic altenialives asiiilable lo die City are to continue with die County, or lo liire an assessor as either a City employee, or as an independent contractor, 'llic advantages of die County arc dial they have a pro|X ‘H\' records sysli‘in and an automated mass appraisal s\ stem m place, and have shown dial diey are capable of maiiitauiing updated pro|xrrty reconls. 'lliey also have slalf with cx|KTtisc ‘ regaidiiig die uiiKpie lyjics of projx'ilies in Orono. 'I'liey jUso have stall widi gixxl interpersonal conununications skills. A di.sadvaiilH^‘ ol Uie County is dial Uicy experience siKnificaiit turnover in Uicir stall. The City is reliant on die County to ensure quality stalT arc assigned to Orono. Tlic lead assessor assigned to Orono, Kiin Jensen, was rcrendy promoted to a commercial real csUUc i>osition with die County. We are in discussions with the County about who will lie assigned as the lead assessor in Orono. Tlie advantages of hiring an assessor are diat we can select a person who has die skills and abilities we need, and we may lie able to reduce our costs signillcandy. One disadvantage of liiring one |ierson as die City Assessor is that w'c would la* reliant on one individual to ensure all assessing scnices arc prorided. ^^'c would not have a back-up ca]iability. Another disadN'antage is diat the market for assessors is tight. When we advertised for an assessor prior to contracting widi die County, we did not liave even one qualified candidate. ] &) TO: FROM: DATE: Mayor Peterson and Council Members Ron Moorse, City Administrator February 4,2004 SUBJECT : PlaDDing for a Fellow-up Navarre Town MccHng Judy Shields, a Navarre business person who is active in the Dog Days of Navarre event, has inquired about a follow-up Navarre 1 own Meeting, and has requested a portion of the meeting focus on the Dog Days event. The initial Navarre Town Meeting was very successful. To make a follow-up meeting successful, we need to ensure the meeting is well planned. I have attached a memo listing the main items that came out of last years town meeting as a starting point for the planning of the next meeting. TO: FROM: DATE: Mayor Peterson and Council Members Ron Moorse, City Administrator April 30, 2003 SUBJECT: Navarre Town Meeting Follow-up Plans The following is a listing of short-tcmi and medium tenn actions planned as follow-up to the Navarre Town meeting. Short Term I. Meet with County Transportation Staff Regarding Key transportation issues a. Crosswalk b. Left turn signal at south bound 19. 2. Obtain information regarding the usage of the Crosswalk a. from users of the park and ride b. from business owners and employees c. Information regarding when and how often the crosswalk is currently used d. Information regarding when and how often the crosswalk would be used if it was in the most convenient location, and people felt safe using it. e. Information regarding the future routes for pedestrian travel in the area of, and across. County Road 15. 3. Work with the affected property owners and business owners, the Park and Ride users, and Metro Transit to upgrade and relocate the bus shelter to the optimum location. 4. Work out a crosswalk solution, with the County Transportation staff, that provides a safe, convenient pedestrian crossing of County Road 15. 5. Implement an informational effort to educate drivers regarding the crosswalk. 6. Install the crosswalk. 7. Contact John Klick, Casco Point resident, regarding the City assisting Casco Point residents in cleaning junk and debris from public property' on Casco point. a. Coordinate the planning for a neighborhood clean-up effort, with City assistance, to occur in late April or early May. 5. Develop a plan for planting trees along the County Road 15 Commercial area. a. Work with a landscape architect regarding the general concept and feasibility of providing planting areas for trees in the sidewalk space on the north side of County Road 15, and at the edge of the roadway on the south side of County Road 15. 1) . Is the sidewalk in front of the retail businesses along the north side of County ’ Road 15 wide enough to accommodate spaces for trees while still accommodating pedestrian movement? 2) . Generally , how extensive does the planting have to be to create a substantial. attractive character or theme? b. Hold a meeting(s) with the landscape architect, and representatives of business owners, business property owners, and Navarre residents to develop a plan for tree plantings. I). If it is feasible to create planting spaces in the sidewalk area on the north side of County Road 15, this may be the easiest element to obtain consensus on from the stakeholders. c. Facilitate the determination of how the plantings will be funded d. Implement a portion of the planting plan this fall. Medium Term 1. Develop a plan and process for working with all stakeholders to develop a 20-30 year master plan for the Navarre commercial area, to provide continuity in the character, design, and layout of buildings. a. develop zoning regulations to facilitate the master plan. 2. Determine the most critical locations for sidewalks/trails to facilitate pedestrian movement (a pedestrian friendly environment) in Navarre. TO:Mayor Peterson and Counci] Members FROM:Ron Moorse, City Administrator DATE:January 27,2004 SUBJECT: Goals for 2004 1 would like to begin a discussion regarding goals for 2004. The goals set for 2003 can be a starting point. The 2003 goals related to the Highway 1 2 project will be on-going in 2004. The goals related to current Highway 12 will be addressed in 2004 through a Joint task force with members from Orono and Long Lake, as well as from the County. 1 would like to include a goal that calls for taking several specific actions that will facilitate both the staff and Council adopting a more long term approach and perspective, through which current issues are viewed from a long term perspective, and both staff and council are continuously looking ahead to identify potential opportunities and problems. t. * k 2. 3. Design and construct a fully functional, complete, cost-effective, attractive neighborhood fire station that is compatible with the area, and that is completed by December 31,2003. a. Ensure the construction of the fire station occurs in the most cost-effective manner, change orders are minimized, and cost overruns prevented. Navarre Fire Service Facilitate the efforts of the Long Lake Fire Department and the Excelsior Fire District to develop and implement a plan to ensure the continuation of high quality fire service to the Navarre area in 2004. Highway 12. a.. Maintain proactive involvement and communication with Mn/DOT to: 1). Ensure the fimding for the Highway 12 project remains fully in place, and prevent further delays to the project timeline. 2). Ensure the final design adequately addresses the goals, issues, and conce-as identified in the City’s preliminary design approval. 3). Ensure the construction phase impacts are minimized. 4). Ensure proper mitigation is provided for the noise to be generated by the traffic on the corridor. 5). Ensure the City receives the optimum value for the City-owmed propert>' to be acquired by Mn/DOT as R-O-W for the project. 6). Work out an agreement with Mn/DOT regarding tl«e mstallation of a semaphore at the intersection of Highway 12 and Brown Road North on an accelerated schedule to serve the senior housing development. b. Develop a plan for responding to citizen complaints related to the Highway 12 Project 1). Determine staff responsibilities and accountabilities. 4. 5. 7. 8. 2). Develop a complaint tracking system to monitor and facilitate responsiveness to citizen complaints. Develop a traffic safety solution for the intersection of County Road 15 and Orono Orchard Road. a. Pursue tlie roundabout concept with Hennepin County. b. Revisit the idea of a semaphore at the intersection of County Roads 15 and 51. Dakota Rail Corridor. a. Ensure the Dakota Rail corridor is preserved and used as a continuous public transportation corridor. 6. Develop a City policy regarding w'orkforce and life-cycle housing. a. Hold a joint worksession/forum in February of2003 regarding workforce and life- cycle housing. Plan and implement a long term planning/visioning process for the Navarre area Plan and hold 4 quarterly joint worksessions on major issues affecting Orono’s future. 9. Maintain close relationships with other governmental jurisdictions and agencies with whom we may need to work concerning issues of importance to the City. 10. Planning for current Highway 12. a. Develop a plan for the character of Highway 12 following the turn back to Hennepin County, including streetscaping, roadway width, sidewalks, etc.. b. Work with Hennepin County and Long Lake to develop a plan for access points along current Highway 12 that provides safe traffic flow while providing adequate access to businesses along the highway. c. Develop design guidelines for development along Highway 12. 11. Kelley Parkway. a. Develop a plan for the character of Kelley Parkway including lighting and landscaping. b. Develop design guidelines for development between Kelley Parkway and Highway 12. 12 Develop a plan for commercial development along Highway 12 in Orono and Long Lake. , y b. Develop a shared vision and understanding with Long Lake regarding commercial development along Highway 12. 13. Revise the City ’s telecommunications antenna and tower ordinance to enable the City to comply with Federal requirements wliile minimizing the impact of telecommunications towers and antennas in the City. © TO:Mayor Peterson and Council Members FROM:Ron Moorse, City Administrator DATE:February 4,2004 SUBJECT: City Administrator Performance Evaluation Follow>up At the completion of the annual City Administrator performance review, at the Council's January 29 worksession, the City Administrator provided the council with information regarding the City Administrator ’s current compensation package, market information regarding city administrator salaries, and options for compensation package adjustments. The next step is for the council to determine adjustments to the compensation package. ► Jim ! OFFICERS David L. Sotton President Co« ■unity Volunteer Ui Jciiacn Vice President AModatc Fastor. Falrvtcw CovfMBt Chordi Manrln iohiMOii Treasurer Mayor oi Uido^Bdcncr SiieWllliaiiit Secretary CevHuolty Votontacr BOARD OF DIRECTORS Craig Andertofi MUinciriiU Folkt Chttf Vem Brandenburg Coaauoily Votunlrr r Sbaron Cook CoaauBkty Voluntrrr Mary DeVinney Wettonka Food Shelf Dave Garwick Faslor. Christ Lutheran Church ten Harrell CoMBuniljr Volunteer Mary Hugbea Supenriior. Wettonka Coamnnlty Education Jim Kuril Mound FoUct Chicr Ray McCoy Difoetor. West Hennepin FuUicSalHy Dorotby McQueen Coaaunliy Volunteer CkarleaPugk Coaaunity Volunteer ■obTonialka Cob ■unity Volumeer Mark Winter iBBediaie Fast Fresident Vice Fresident. Cro«r Fiver lank STAFF Glnny Louno Eiecuthre Director Audrey Ogland Meals on Wheels Adaifiistrattve Assistant UiidaHUk Eaployaent Coonsetor Voluntrer Coordinator Krislin Perry Faaily Advocate Western Communities Action Network Famil) Support Services • Meals on Wheels Emplo}'ment Counseling Human Services 2434 Commerce Blvd Mound, MN 55364 (952) 472-0742 Phone (952) 472-5589 Fax January 2004 Mayor Barbara Peterson And City Council Members City of Orono P.O. Box 66 Crystal Bay, MN SS323 cirr uf 0 Dear Mayor Peterson and Council Members, On behalf of the Western Conununities Action Network (WeCAN) Board of Directors, I am asking the City of Orono to support our request for Community Development Block Grant (CDBG) funds. WeCAN is the community-based human service organization dedicated to helping families achieve greater self-sufficiency and stability. We have been providing a variety of services to low-income residents in twelve communities in western Hennepin County for over 14 years. WeCAN is the sole designated provider of emergency human services in your community. Our mission is to provide a safety net to these families during a time of crisis. Our programs include emergency housing and utility assistance, job counseling, family support services, public assistance intake services and Meals on Wheels. In 2003, we served over 1,700 households in our service area. This reflects a 40% increase in the number of households serv'ed in the previous year. During these tough economic times and a climate of job lay-offs,0- we have seen an increase in the number of clients seeking assistance for the first time. The majority of our clients have household incomes considered to be low or very low. A financial crisis can be devastating for most families. WeCAN was able to provide the guidance and assistance needed to maintain some family stability. Enclosed for your review is detailed 2003 demographic information about the services provided in your community and surrounding area. WeCAN terves the following coaununities: Greenfield, Independence, Loretto, Maple Plain. Minnetonka leach, Minneiritta. Mound, lockfotd. St Bonifodua, Spring Park, Tonka Bay k WeAem Orono AWilaaaid Ayreuo This year WeCAN is requesting $15,000 from the Consolidated CDBG funds to support our mission of helping families in your community. We ask for your city’s continued support and a resolution or letter from the City to be included In our application by Februarj' 27,2004. If you have any questions or would like additional information, please feel free to contact me. Thank you for your continued support. Respectfully, Enclosures r ’' ••/ ,. .;, • • *. . .'•* .V ,,;\ V r {%: \ ’ ■■' ‘ */ i" ' *‘*' /-•' > WeCAN is a nonprofit 501 (c) 3 organization whose mission is to help provide basic human services in a respectful manner to individuals and families in our service area, and to work with them to enhance family stability and self sufficiency. "f' h t \ 1. ♦ 4*\ • !5 .'i WeCAN has many volunteer s. opportunities. Give back to the community and support vifi ^ families in need. Please contact WeCAN’s Volunteer Coordinator if you are interested. 'I t •• it ^ ^J-C";! *? WeCAN welcomes your tax- deductible charitable donation. • r* • I MA* Western Communities Action Network 1155 County Road 19 Minnetrista, MN 55364 952-472*0742 WeCAN is the Emergency Assistance Provider for the suburban and rural communities along the southwest section of Hennepin County. Cities include: Greenfield, Loretto, Independence, Maple Plain , Minnetonka Beach, Minnetrista, Mound, Rockford, Spring Park, St. Bonifacius, Tonka Bay, and Western Orono. '¥1 4 You are invited to check out WeCAN*s interactive wehsitel X t www.wecan-help.org -/itv , ■ • ffi'. Yes, WeCAN!-»• - . ' r ^ • V * 4 * r^l ' (j- * i ' 4 * •* ' * . Iff. • j •r , ■; <:?■ ■ f- !•:* X Neighbors Helping Neighbors Western Communities Action Network 952-472-0742 I i !:. ■■ • $• .•1/% * i *# 1 . *. - ♦ " S? ''4., %M < I- ' ■, »: >’\ . ^ ,.* • .^',,• V--' • V * t- • -A:;: ;.•‘ ■\(s»> « t r* • ..V ;4,. :<S.!'.t;r r,;>. -r. •« •' • f. • • SERVICES ; V, Meals-On>Wheels ‘ v /'. ‘ Information and Referral iVeCAN delivers hot noon meals during '. >. ^. > With integrated client management the week to seniors and homebound • -;' our staff views the whole family and residents throughout our service area. 0veiy single is brought to the door tiy a friendly, caring volunteer. Employment Counseling Program WeCAN offers assistance in updating resumes, one-on-onc counseling, :»mputer access for searching and applying on-line. WeCAN also provides information and referrals for potential :x>mmunity employment opportunities. Emergency Assistance 0igible recipients can receive emergency assistance for rent or mortgage payments, transportation, utilities or food, through vouchers or interest-free loans. Appointments are available at either of these locations; • WeCAN Main Office 1155 County Road 19 Minnetrista, MN 55364 • Orono Discovery Center 5050 Independence Street Maple Plain, MN 55359 For an appointment call the WeCAN main office. ■ * < I f assesses their need for services. Referrals, information and navigation assistance is offered. V ^ ‘ t o, */ Ml-- ■•t *%' Family Support Services Birthday Shelf: Donated birthday presents and supplies are available for low and moderate-income families having a party or attending one. Ready-to-Lcam: Donated school supplies are distributed to school aged children year round. Holiday Gift Program: Christmas gifts are provided to families in need from donations by area residents and businesses. Stay-Warm: Quilts made and donated by local quilting groups are distributed to needy households in the service area. Health Advocacy WeCAN's Health Advocate provides assistance with Minnesota Care, Medical Assistance and Food Support a ^ . applications as well as r^rrsds to other • ,1 r-'health care resources. '-.r- REFERRAL SERVICES Community Food Shelf Referrals are given to the appropriate Community Food Shelf to clients in need. Food Shelves can provide f^h milk and bread, canned and packaged foods for individuals and families. Low Cost Clothing Providers The Pennywise Shop in Mound offers quality second-hand clothing, toys, and housewares to area residents. Vouchers are available through WeCAN for free clothing. Economic Assistance Hennepin County Economic Assistance intake workers accept applications for Minnesota Family Investment Program (MFIP), Genera] Assistance and other county programs in the WeCAN offices one day each week. .* • * '4: Family and Individual Counseling Professional family and individual V : counseling is provided by Pyramid Mental H^th Center one day per ’ week at the WeCAN offices. A ♦'.r • m \ * ri4 I: % / t Western Communities Action Network WeCAN 2434 Commerce Blvd Mound, MN 55364 952-472-0742 Phone 952-472-5589 Fax itBifilueaaaJajBJia Community Development Blo^ Grant 2003 i' ..V': - '> h : :* .■ ■ ■ -*■ • ;/■ ■ ■ —V- V m msm •’' -.liv .-' WeCAN Program Summary 2003 1 Houscholiito ServccH J ProKtam Total # of Households Served Emeixencv Assist 72 Bmploymnt PioKram 132 Meals on Wbeeb 68 PamilY Support 161 Infonnawo/Referral Total Houaebo^ Serveri 1.781 ProKram Idiuua Served Total # of Individuals Served EmeneiMV Assist nnent ProKram Meals on Wheels Famuy Support Total Individ U£P0 nabServed 266 993 1 Units of Service J Program UOS per PnMcram EraerKCDCv Assist Q5 Emplovinent ProKram 226 Meals on Wbeeb 9.019 Family Stwport 650 Information/Referral 1.348 Total UOS Served _________»i32S------------- UOS 3 Units of Service •i I I2003 WeCAN Services Household Characteristics Program Emergency Services Employment Program Meals on Wheels Household Income l/svels - Percentage ot Totals SoKofSMSA 4.17% 4 -55!i 4.3SX 0.62X g^goJiofSM^ ^9.44% ViM% 4-3S* 11.8096 ao96 OT5a 76.39% 81.8296 91.3096 87 5896 hJL^ upon renorteii income and evaluated using the 200a HUP Income Ouidclines Federal Povert^^ __________58.33% 60.61% I4.7t% 62.11% Female-HeaJeii tlouseholds Female HH Emencency Services______38 52,78% Employment Prasram 64 48.48% Meale on Wheels 47 6g.i2% Family Support ProKram 113 70.19% Definitions: Children - Adults* Seniors* SMSA- HH- 0-18 19-64 64+ Standard Metropolitan Statistical Area I lead of I lousehold 'M 4 ,T •v ’i', ;rvi'- ' r. s' ■ ■*'■' V r IWeCAN Services to Households by City aou3 T aty Greenfield 0 0 0 0 16 16 Independence o 1 o 0 19 20 Loretto 2 2 0 22 ■■ ai- Maple Plain n 7 13 13 8o 116 Mika. Beach o O O O lO 10 MInnetrista o 2 2 1 57 62 Mound 43 74 37 82 325 _a6i_ Orono o 0 1 o ■■-SS_____ Rockford lO 3 O __23 __93 129 St. Bonlfadus 9 9 2 i8 89 127 SprinR Park ^3 n 11 11 72 108 Tonka Bay 2 3 ^O 7 20 32 Homeless o O O O 25 25 Other dtica o 20 2 1 465 488 ProKram Totals 72 132 161 ■-a&— Other Cities include ; Wayzata, Long Lake, Annanda le, BrookI)ii Park, Chanhassen New Germany, St Paul, Waconia, Watertown, Excelsior, Minneapolis Metro Area .jh. IFY2002 Income Guidelines Adapted from the April 2002 HUD Poverty Guidelines ______________________1 Federal Guidelines# in Household <30% SMSA <30%-50% SMSA <50%-80% SMSA 1 Persons 16,100.00 26,850 00 38,100.00 1 8,860.00 2 Persons 18,400.00 30,700.00 43,500.00 11,940.00 3 Persons 20,700.00 34,500.00 48,950.00 15,020.00 4 Persons 38,350 00 54,400.00 18,100.00 5 Persons 24,850.00 41,400.00 1 58,750.00 1 21.180.00 6 Persons 26,700.00 44,500.00 63,100.00 24,260.00 7 Persons 28,550.00 47,550.00 67.450.00 27,340.00 8 Persons 30.350.00 50.600.00 71,800.00 30.420.00 ■ •i _____. WcCANi BmuwBUCf lowMo Tsssr PvftyUt TBSoCor 8MSA _2_ o Jisyol iSd 8L ionifKiui JL 26 7 s I JL _o_ JL JLo <$a-aoM^ SMSA <30Hol SMSA O 11 I il o 89 iFmiy wo/ tmuniH w/ Hllli IM** DM>M Piwi** o #9-18 OMI School # 19 nuf rort Orod»» GrwlofCED** Secondary* o ___I o 6 o o 1 I o 1 i3 o JI2. SlUnicrt S«¥id»» a__ o JSL a #0«m«CB Semd^ o I ii f Slay w/ ftnd/Pmly** o cm I Ctucaiian Hlfponic Afikio AsUn/FadIk Qty | ! Amertean UUmlar Tolato I Lorcito 0 0 ____!___1____1____9 MMterUn !l 0 1 ^0 a Mika, tech 0 0 0 0 0 0 0 0 0 0 96 1 6 0 49 O rmo 0 0 0 0 0 8 1 1 0 10 9t teiibeitf 8 0 1 0 9 tetePhiir a i 0 0 % Ibakalay 1 0 1 0 9 58 a 10 1 79 •• Oou coDacted itwtint 7/1/03 K -►-'•. ^-^«- y- n iS^M \ tr-^ WiTl ;i m0&|l»#i*7H;' - . -I- ■*#.v < ■ v; t t^. Lk:.:*l :y- .... '-•'n^ ■■■ .< '.. .: '^!''>^ ‘"i':■, % >v ■»?^lv ’ 21Y. T^RHfS^"*TrS3SI5r“"""TrS53!?*Toiil ' IttdMdiMlf. JUiiigte »*TI1T< !» SpriMPii> Tbdator Other Cite*cn^M 17isr WtCANi Ba^teMatrrapwaoos oaga~ ServVc Fcauks J± -a. 1 !IQ ai4 innr Cbildrco I -O M. o uuw Chfldrco >-drw Homeholdt |6 •O 74 O 9 , -U.a 10 ISM >0o*soiijr 8MSA c^Tje^BT SMSA Tsacr SMSA "RjKr Poverty Ul s l8 1 6i 1^ loit ij So CITV • SiaiMPMMt «lV)oPMeol iStelc/IW i 1 iMMatM Fkmaka Adulll lO ehSd 1 • FcnulcHcoi of Household • Fmbtu)/ fPkaUw/ 1 Hlthlu** teddPna**l • 9>iaiMNi elfighSciool oiapUiPoct Gndvite GndorCCO Secoodsiv • Homclcii Served** « Rcaten Sctvud** iHomcOima Served** • SiajftatW Piud/Fmly** • Y 1 o 1 t 1 o 1 i 1 0 0 1 a 0 A o 1 t o o o 1 0 0 0 0 1 1 IlOYlPvVilVYKYi 1 t K 1 1 o o - 4_____3 0 3 1 t A o o 0 o o o 0 0 0 0 0 0 »^1----------A o 1 1 o 0 o 1 0 0 1 1 0 PiM>ftn|i4— Movnd ___aa___11 ,. — as-----%4 lO o 4% 7 g\ 46 A 11 A 0 A _____dl_____ 0 ........?A-------- 0 0 0___fioaa----- DmMmmI 0 1 O a o o 0 1 0 1 o 0 if o V • w 1 ____tt____1 1_____0 MU'..!!m a 4 <t 1 0 1 3 3 0 •1 0 %1 7 S 1 o •6 4 0 s a 1 A o 1 1 o 0 0 a i 0 1 0 ____S------ r OlhcrCIlin* I S 1 i6 10 u 1 0 4A ] IS S sS 1 1 11 78 7 3S 1 131 Procnoi Totow 11 ^ J «o tS mA Iv 1 Sli 1 1 cmr CmcasMi Hteok Aftkia AfrtoMAn/ AMM/ncme Nrttvo Amerkao HMMOie Itedcr Ajacrfcia Tbul Families LofHto 1 0 1 o o o 1 1 MicMtMleacc 1 o o o ____-fl_____o ______1______ MtePte 7 '0 o o o o 7 MiIei levk o o o 0 0 o 0 MiBBCitkll a o o 0 o 0 a Mound 67 o 1 o 4 o 74 Oioio O o o 0 o o o MiieMml 3 0 o 0 o o 3 Q o o 0 o o 4 Simii Park to o I 0 o o II TookiBav 1 o 0 0 o o -___a____ Other ^lei^iS 1 1 o o o ao -vr'fcgnri 111 o s o 4 o 131 *«Dita esUeded lUitint 7/1/1003 ’Iff' :i Jr. i '; * .• .!•■ . :vV; .• • j v.^: mmi m^i WcCANs McAlaonWhcdtsooj . Mmr-\ PChiklm PAdulti #Stiilor ToUl I Indhfkliials | Male Female |Unittof iolTotak ^-------9 — ae ------ « Female Head of Hottsahold1 flTV I 0 0 1 1 o 1 20 1 1 1 Iab« l^k* 1 0 0 1 1 o 1 4 1 1 ■rn"i^nvTnrvi 0 t M IS 4 11 i8il ........la ________a ____ Minnctrifti o 1 1 a 2 o 12 -2___0 MouimI 0 8 22 41 12 2Q S6SI 27 as St. RoaifiK4^»0 0 8 2 1 a 2 i8 a 1 Sp|4i^ Park o a Q II 1 10 1172 11 10 Wawsata 0 0 1 1 1 0 11 1 0 0 18 62 72 at M 68 47 Idomm »50-SOT»oI <so-30«M <3O«0f Federal Unknown 8MSA SM8A 8M8A POvMlyUrl 1 CeucMtaa Hispanic Airtean AIncao Am/ Asiaa/racillc Nam I 1 A____■-*—-*— AdMd4Mn Itkr^1 #%nwnaiu ■iwwmiiv CryiUd Bay 1 O 0 O 0 1 O 0 0 o o lifllff \sk9 1 O 0 O 0 1 0 0 0 o 0 MpbIp flpln 8 1 0 4 t LS 0 0 0 o 0 ||tniia[^*4ata 8 0 0 O 0 2 0 O 0 o o U^tmA 24 0 1 12 6 41 0 O 0 o 0 9t. BonifBcius o o 0 a 2 ,2 0 o o o o SoffiiiK fark 8 0 0 2 t II 0 o 0 o o Wavrala a o o o O 1 0 1 0 o o o 4&1 1 ai lO 72 0 1 0 0 0 !o WcCANt FamUy Support PmognmiSOOS *Otiwr Obisioclwkt. Mianctpobs «• Drta colkclad Stftint 7/1/03 CITY OF ORONO NOTICE OF PUBLIC MEETING NOTICE is hereby given that the Orono City Council will meet in a work session at 5:30 p.m. on Thursday, February 5,2004 in the Orono Council Chambers, 2780 Kelley Parkway, Orono, Minnesota. The purpose of the meeting is to discuss Big Island access, planning for the next Navarre town meeting. Highway 12 project .update, and other issues of current interest. This meeting is open to the public. Lin Vee, City Clerk Posted at: City Hall Navarre Post Office Long Lake Post Office Crystal Bay Post Office J