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Home My WebLink About01-29-2004 Council Work SessionCouncil Work Session 5:30 p.m., Thursday, January 29,2004 Orono City Council Chambers AGENDA 1. Liquor License Update 2. City Administrator Performance Review 3. Goals for 2004 4. Assessing Services n , I ' T y r TO: FROM: DATE: Mayor Peterson and Council Members Ron M<H)rse, City Administrator January 27, 2004 SUBJECT: Uquor license Chief Good and Sergeant Erickson will attend the workscssion to provide an update regarding the liquor license application for the Navarre Lanes property. TO: Mayor Peterson and Council Members FROM: Ron Moorse, City Administrator DATE: January 28,2004 SUBJECT: City Administrator Performance Review I will bring to the workscssion a performance evaluation form that reflects the performance ratinp of each of the Council members, as well as a self-evaluation. These forms, as well as the list of 2003 goab, will be the basis for the performance review discussion, including the development of city administrator performance goals for 2004. City Goals for 2003 The following is a list of proposed goals for 2003. 1.Navarre Fire Station Design and consUucl a fully functional, complete, cost-effective, attractive neighbortiood fire station that is compatible with the area, and that is completed by E)ecember 31,2003. a. Ensure the construction of the fire station occurs in the most cost-effective manner, change orders are minimized, and cost overruns prevented. 2. Navarre Fire Service Facilitate the efforts of the Long Lake Fire Department and the Excelsior Fire District to develop and implement a plan to ensure the continuation of high quality fire service to the Navarre area in 2004. 3. Highway 12. a.. Maintain proactive involvement and communication with Mn/DOT to: 1). Ensure the funding for the Highway 12 project remains fully in place, and prevent further delays to the project timeline. 2). Ensure the final design adequately addresses the goals, issues, and concerns identified in the City ’s preliminary design approval. 3). Ensure the construction phase impacts are minimized. 4). Ensure proper mitigation is provided for the noise to be generated by the traffic on the corridor. 5). Ensure the City receives the optimum value for the City-owned property to be acquired by Mn/DOT as R-O-W for the project. 6). Work out an agreement with Mn/DOT regarding the installation of a semaphore at the intersection of Highway 12 and Brown Road North on an accelerated schedule to serve the senior housing development. b. Develop a plan for responding to citizen complaints related to the Highway 12 Project 1). Determine staff responsibilities and accountabilities. ittMiiliAittii 4. 5. 7. 8. 9. 2). Develop a complaint tracking system to monitor and facilitate responsiveness to citizen complaints. Develop a traffic safety solution for the intersection of County Road 15 and Orono Orchard Road. a. Pursue the roundabout concept with Hennepin County. b. Revisit the idea of a semaphore at the interjection of County Ro,ids 15 and 51. Dakota Rail Corridor. a. Ensure the Dakota Rail corridor is preserved and used as a continuous public transportation corridor. 6. Develop a City policy regarding workforce and life-cycle housing. a. Hold a joint worksession/forum in February of2003 regarding workforce and life- cycle housing. Plan and implement a long term planning/visioning process for the Navarre area Plan and hold 4 quarterly joint worksessions on major issues affecting Orono’s future. Maintain close relationships with other governmental jurisdictions and agencies wiUi whom we may need to work concerning issues of importance to the City. 10. Planning for current Highway 12. a. Develop a plan for the character of Highway 12 following the turn back to Hennepin County, including streetscaping, roadway width, sidewalks, etc.. b. Work with Hennepin County and Long Lake to develop a plan for access points along current Highway 12 that provides safe traffic flow while providing adequate access to businesses along the highway. c. Develop design guidelines for development along Highway 12. 11. Kelley Parkway. a. Develop a plan for the character of Kelley Parkway including lighting and landscaping. b. Develop design guidelines for development between Kelley Parkway and Highway 12. Develop a plan for commercial development along Highway 12 in Orono and Long Lake. « ♦ b. Develop a shared vision and understanding with Long Lake regarding commercial development along Highway 12. 13. Revise the City s telecommunications antenna and tower ordinance to enable the City to comply with Federal requirements while minimizing the impact of telecommunications towers and antennas in the City. iiTirn * s TO: FROM: DATK: Mayor Pcicrsoii and C'ouncil Mcml)crs Ron M(K)rsc, City Administrator January 27, 200-t SUBJECT: (Joals for 2(K)4 1 would like to begin a discussion regarding goals foi 2004. Tlic goals set fui 2003 can be a starting point. The 2003 goals related to the Highway 12 project will be on-going in 2004. ITie goals related to current Highway 12 will be addressed in 2004 through a joint task force with members from Orono and Long Lake, as well as from the County. I would like to include a goal that calls for taking several specific actions that will facilitate both the staff and Council adopting a more long term approach and perspective, through which current issues are viewed from a long term perspective, and both staff and council are continuously looking ahead to identify potential opportunities and problems. r I'O:Mayor Peterson and Council MciiiIkts FROM: DA'IK: Ron Moorse, Cit>’Administrator flju/i Jaiuiju^’ 27, 2004 f SUBJECT : AstJcssiiig Sci v ices Tlie City s current four-year conti'act witli lletiiiepiii C'oiiiily lor assessing servir'es is due for renewal in mid-Fel>riiar>'. ’I’lie coninict will Ik> renewed for an additional four-year term, unless we iM»tify die County Uiat we w;mt to terininate the contract. Backin-oiind Assessing semces involve die re-valuation of all properties in die City each year, to reflect current miu^ket viilues. 'Hiis involves ins|K‘ction of 20'if) of die pro|)crties each ye;u-, and a "iiKLSS appHiisal” prin-ess for itssigning \':ilues to all properties, 'llie nutss appr.ii.sid prtMcss involves tracking a .set ol viJiie-related ciiteria for all pro|K ‘rties, luid comhining diis infonnation with updated market infonnation. 'I’liis requires die m:magement of a .suh.sUuitial system ol property recorils, its well as tracking proiK'ily sales infonnation. A.ssessing serxiccs also involve .suhstanthil coniniiinication vvidi pro|M.‘rty owners, piiimuily to explain die values assigned to pro|H'rties. Orono is a iini(|iie City in terms ol pro|KTty valuation lK*caiise of the iliversity :uid uniqueness ol its housing, piulit iilarly die lakeshore properties. 'Hie ty|)es ol abilities and skills necess;u^' to proxide (|u:dity assessing senrees in Orono ;ue exiiertisj; regarding die City ’s diverse luid iini(|iie pro|K “rties, ability to manage a siihsUuitiid system of pro|K ‘rty records, ability to iiuuuige a mass apprais;d process duit Uikes into account die diversity ;uid uniquene.ss td (iroiio ’s projK-rties, and excellent interiM'rsonal communication skills. I’or a nunilK'r ol years prior to the County proxiding assessing serxices, die City ’s assessing seivices xvere proxided by :ui independent contractor. /Vldiuugli die inde|X'iident contractor liatl dexeloixd exixrli.se regarding tlu* kikeshore pro|xrties in ()rono, he had not inainUuned the projxrty records suniciently to enable accurate results from die nia.ss appnusid pnness across ,ill proixrties. When the County lK‘g.ui to proxide €xssessing services, diey made a major elfort to iqxlate the pro|K*rty records. .Mtenialives 1 he idternalives available to die City are to continue with the County, or to liirc an assessor as eilher a ( ity einplox ee, or as an independent conUactor. Fhe atlvanUiges of the Count) ;ue duit diex' luivc a property records system iuid ;ui automated mass appiaisal system in place, ;ind have shown that they ;ue capable of maintiiining updated property records, niey ;ilso liaxe stall xvidi e.xpcrtisc regarding die unique tx {xs of pro|xrties in Orono. 'Iliey also have stiifl widi goixl inter|xr.soiiid communications skills. k A.Mai. A disadvantage of die County is that dicy experience significant turnover in dicir staff. The City is reliiuit on die County to ensure quality stiiff ;ue itssigned to Orono. I'he lead assessor assigned to (^rono, Kim Jensen, was recendy pronuHed to a commercial real estate position widi die County. We arc in discussions widi die County about who will be assigned as the lead assessor in Orono. Tlie advantages ofliiring an assessor are diat we can select a |K*rsoii who hits the skills ;uid abilities we need, iuid we n,iiy lie able to reduce our costs signilicandy. One disadvantage of liiring one person as die City Assessor is diat we would be reliant on one individual to ensure all assessing services are provided. We would not have a Ixick-up capability. Anodier disadvantage is diat die market for assessors is tiglit. Wlicn we advertised for an assessor prior to contracting with die County, we di<l not liiive even one c{ualifled candidate. CITY OF ORONO NOTICE OF PUBLIC MEETING NOTICE is hereby given that the Orono City Council will meet in a work session at 5:30 p.m. on Thursday, January 29,2004 in the Orono Council Chambers, 2780 Kelley Parkway, Orono, Minnesota. The purpose of the meeting is to discuss a liquor license update, the City Administrator annual performance review, goals for 2004, assessing services, and other issues of current interest. This meeting is open to the public. Lin Vee, City Clerk Posted at: City Hall Navarre Post Office Long Lake Post Office Crystal Bay Post Office