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HomeMy WebLinkAbout02-22-1988 - Agenda Packet City Council - regular meetingAGENDA FOR COUNCIL MEETING SET FOR MONDAY, FEBRUARY 22, 1988, 7:09 P.M. (*) Asterisk items are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Discussion will be held upon request. Memos regarding each of the Agenda items are available in the Public Packet which may be obtained upon request from the Recorder. COUNCIL MEETING ROLL CALL 1/ 1. CONSENT AGENDA* FE5 2, 1988 APPROVAL OF MINUTES CITY OF ORONO * 2. Regular Meeting of Fete iary 8, 1988 T:KE MINNETONKA CONSERVATION DISTRICT REPORT - JoEllen Hurr Representative PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT 3. #1240 Navarre Dairy Queen, 3574 Shoreline Drive - Commercial Site REview, Variance/Conditional Use Permit - Resolution 4. #1245 Hennepin County Department of Transportation/Cty of Orono - County Road 15 - Conditional Use Permit/Variance - Resolution 5. Clean Fill Ordinance ENGINEER'S REPORT 6. Request for Feasibility Study - T. Waters/J. Dennis - Resolution MAYOR'S REPORT CITY ADMINISTRATOR'S REPORT 7. Capital Budget Program - Draft 8. County 15 - Financing 9. City of Grono Compensation Program *10. Stubb's Bay - Septic Evaluation *11. Crystal Bay Road - Shoreline Damage Repair *12. Administrator's Evaluation and Goal Setting 1987-1989 *13. Temporary Leave of Absence - Teri Naab *14. Seasonal Weight Restrictions - Resolution *15. Inclement Weather Policy *16. 1988 Materials and Equipment Bid Award *17. Purchase of Election Fquipment *18. Special Planning Commission Meeting *19. Set Date for Public Hearing - C.D.B.G. Funds Year XIV *20. Metro Waste Orono Int-rceptor Project 85-67 Publ is Nearing - 1988 *21. Administrator's Inf-)rmation 200 Hollander Road Greater Minnesota Corporation CITY ATTORKEY'S REPORT LiCBNSES (22*1 BILLS (23*) Macch 7, ADJOURNMENT COUNCIL MEETING FE9 2 21988 MINUTES OF THE REGULAR ORONO COUNCIL MEETING WX XNAM, 1988 ATTENDANCE 7:00 P.M. The Orono Council met on the above date with the following members present: Mayor Grabek, Councilmembers Peterson, Sime, Callahan, and Goetten. The following represented the City staff: City Administrator Bernhardson, Public Works Coordinator Gerhardson, Building & Zoning Administrator Mabusth, Police Chief Ki1bo, and City Recorder Peterson. City Attorney Barrett and City Engineer Cook (arrived late) were also present. CONSENT AGENDA* It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve the Consent Agenda* subject tc removal of the following items: #19 - Highway 12 Corridor by Councilmember Goetten 128 - Licenses (Joint Use by Mayor Grabek Motion, Ayes 5, Nays 0. Study Meeting - requested Dock Licenses) - requested OATH OF OFFICE - OFFICER JAMBS MORROW City Administrator Bernhardson introduced Officer James Morrow. Officer Morrow is 26 years old and currently lives in Plymouth. He served his internship with the Orono Police Dept. in 1986, has a BA in Criminology and Sociology from the U of M, and hits served as a Police Reservist since 1986. City Administrator Bernhardson administered the Oath of Office to Officer James Morrow. APPROVAL OF MINUTES* PUBLIC COMMENTS It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve the Minutes of the January 25, 1Q81, Council meeting as submitted. Motion, Ayes 5, Nays �' -Curt Quady, Crystal Bay resident, voiced his concern that the Art Center be required to pay their fair share of the ;ewer assessment i.e: 10 :ewer units @ $5,500 each, just as the Crystal Bay residen*s were required. In addition, this cost should he rol lected in cash, without deferments, and with no re+l estate transaction involved because the City is not in the real estate business. He also felt that there should be a more fair distribution of rates bases can each individual property i.e. a 2 bedroom-1 bathroom house should not have to pay the same sewer unit cost as a 7 bedroom-6 bathroom house. MINUTES OF THE REGULAR ORONO COUNCIL MEETING REIM FEBRUARY 8, 1988 P"BLIC COMMENTS CONTINUED -Mr. 6 Mrs. Nehring, 1972 Shadywood Road, asked if Council had given any consideration to dropping the charges against them for feeding wildlife. City Adninistrator Bernhardson explained that this is a matter of litigation of a legal process of which decisions are not generally dealt with in a public forum. They felt that they should not be prohibited from feeding the wildlife that tend to stay through the winter because of the open water in the channel near their property. They also felt they were being discriminated against because they were not the only people feeding the ducks. They stated that they have put up with many otheA neighborhood nuisance problems over the years without complaint. Mayor Grabek stated that sometimes matters such as this require an unbiased party to settle. PARK COMMISSION COMMENTS Robert 'post, Park Commission Chairperson, presented the 1988 Work Plan and noted that Commission intends to become even more active this year. Councilmember Goetten asked when they planned o distribute the park user survey. Mr. Kost stated they anticipate the survey being sent out in early April. Mayor Grabek commended the volunteers on the Park Commission for their work. He noted that the recent decision to install a birdbath sculpture in Livingston Tower Park added a fine touch of art to the Park without costing t:ie taxpayers. tt was moved by Mayor Grabek, seconded by Councilmember Peterson, that the Council approve the Orono Park Commission 1988 Work Plan as submitted. Motion, Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS Planninq Commissioner Bellows had no comments. 2 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 19PS ZONING ADMINISTRATOR'S REPORT: #1214 RICHARD ZIMINSRI 1095 NORTH BROWN ROAr) PRELIMINARY SUBDIVISION RESOLUTION #2363 City Administrator Bernhardson explained the revised plan which defines the paved area in relation to the proposed dividing line. It was moved by Mayor Grabek, seconded by Councilmember Goetten, to adopt Resolution #2363 approving the prelimi,tary subdivision. Motion, Ayes 5, Nays 0. #1223 JOHN WALDRON i95i CUWkORDIA STREET CONDITIONAL USE PERMIT RESOLUTION City Administrator Bernhardson explained that Council denied the proposed walkout excavation cut at their Januarl 11, 1900 meeting. Applicant has R11hRPauently submitted a revised plan showing a 3' deep flat-bottomed excavation on the lakeshore yard; and a balcony from the main floor of the house, with retention of the existing deck near the lakeshore bank. Staff recommended that the revised plan be sent back to the Planning Commission for review. He noted that this plan does not indicate applicant's plan for restoration of the lakeshore bank. John Waldron was present for this matter and explained the intent to create a more level lakeshore yard area. He then explained that in trying to eliminate the need for costly retaining walls, he proposes to repair the lakeshore bank by removing 3' of the slope where the severe erosion took place and plant the remaining bank with sumac and day lilies; to prevent future erosion. He noted that cribbing would involve 500-600 cubic yards of soil disturbance, whereas his proposal would involve approximately 150 cubic yards of soil disturbance. He requested Council give some direction regarding this proposal hefnre -.Pferrinct it back to the Planning Commission. Mayor Grabek stated that he needed more information from the City Engineer before he could offer any conceptual dpproval of the plan. Councilmember Goetten concurred with Mayor Grabek netinq that grading plans and more information on wtTtT disturbance were neede6. 50 ,/ MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 i1223 WALDRON CONTINUED Council indicated to Mr. Waldron that they needed more information to make a decision based on City policy and City Administrator Bernhardson delineated the 5 alternative: that should be analyzed for the Planning Commission and Council. It was moved by Mayor Grabek, seconded by Councilmember Sime, to table this application pending -eview and recommendation from the Planning Commission. Motion, Ayes 5, Nays rl . #1232 BETZ BUILDERS/CLEMENT C. KROLL 60/100 STUBBS BAY ROAD PRELIMINARY SUBDIVISION RESOLUTION #2364 Thomas Betz and Clement Kroll were present for this matter. City Administrator Bernhardson explained the proposed 5- lot division ct 2 parcels. All five lots will be berved by a private road. Zoning Administrator Mabusth noted that on -site testing has confirmed that four lots have adequate area for on - site sewage treatment systems (septic testing is not required for one lot because it exceeds 5+ acres in area). Staff has recommended an outlot extension be provided to serve the property to the east when it is developed. Councilmember Goetten recommended that the fact that the tennis court is a non --conforming structure that does not meet the required setbacks be noted in the resolution. Zoning Administrator Mabusth stated it would be incorporated in the final subdivision resolution. Mr. Kro 1 1 noted that his, ..-came appeared incorrectly in the drafted resolution. 14.4 lso questioned the status of the existing tennis cox. Zoning Administrator Mabusti. explained that the tennis court is a non -conforming structure which requires variance approval to allow any improvements to the structure. She noted that this would have been the case: even without this subdii ion action. Councilmember Callahan asked staff about the hest alignment for the outlot extension. 4 MINUTES OF THE REGULAR. ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 #1232 BET? BUILDERS/KROLL CONTINUED Zoning Administrator Mabusth stated staff would confer with the City Engineer to determine the best alignment for the outlo* extension. It was moved by Councilmember Callahan, seconded by Councilmember Sime, to adopt Resolution #1232 granting preliminary subdivision approval amending it to reflect the correct name of Clement C. K -)11. Motion, Ayes 5, Nays 0. #1234 JOHN i LYNN DOUGAN• 2785 WHITE 0" CIRCLE RENEWAL CONDITIONAL USE PERMIT RESOLUTION #2365 It was moved by Councilmember Sime, seconded by Councilmember Peterson, to adopt Resolution #2365 granting approval of Conditional Use Permit Renewal. Motion, Ayes 5, Nays 0. #1238 WAYZATA COUNTRY CLUB 200 WAYZATA BOULEVARD CONDITIONAL USE PRRMIT/VARIANCE RESOLUTION #2366 City Administrator Bernhardson explained the request from the Wayzata Country Club for a conditional use permit and variance to allow a 2,704 s.f. metal pole barn accessory structure. He also noted that a variance is required to allow an accessory structure which is divided by a right-of-way from the principal structure, which needs to be incorporated in the drafted resolution. Staff noted that the "berm" brought up at the Planning Commission meeting was merely a burn pile. It was moved by Councilmember Goetten, seconded by Councilmember Sime, to adopt Resolution #2366 approving the conditional use permit/variance amending it to include the additional variance for the accessory structure previously noted. Motion, Ayes 5, Nays 0. POLICY FOR LAND USE APPLICATION SULMIITTALS City Administrator Bernhardson explained the proposed deadline dates fo. submittal of land use applications in order to allow earlier staff review and prevent delays due to incomplete applications. Councilmember Goetten felt the proposal was appropri.jte and recommended that the change be published in the paper. MINUTES OF THE REGULAR ORONO COUNCIL MFE-TING HELD FEBRUAR= 8, 1988 POLICY FOR LAND USE APPLICATION SUBMITTALS CONTINUED Councilmerber Callahan recommended that this change become effective on April 8, 1988 because of the overlap of current applications. It was mooed by Councilmember Callahan, seconded by Councilmember Peterson, to approve the policy that would establish a deadline date for the filing of land use applications and for addendum submittals when applications are tabled during the review process as submitted effective April 8, 1988. Motion, Ayes 5, Nays 0. ROAD MANE CHALZZ - LANDMARK CONSTRUCTION INC.* It was moves: by Councilmember Sime, seconded by Councilmemher Peterson, to approve the road name of "Landmark Drive" for the Baysride Landing plat road per staff recommendation. Motion, Ayes 5, Nays 0. ENGINEER'S REPORT: PAY REQUEST tl - E.H. RENNER a SONS* It was moved by Courcilmember Sime, seconded by Councilmember Peterson, to approve payment to E.H. Renner i Sons, Inc. for the Hackberry Park well, Pump i Pressure System project in the a►.ount of $11,305.98. Motion, Ayes 5, Nays 0. CHANGE ORDER #1 i t2 - E.H. RENWER i SONS* It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve Change Order it i 12 to E.H. Renner & Sons, Inc. for the Hackberry Park Well, Pump 6 Pressure System project as submitted. Motion, Ayes 5, Nays 0. MAYOR'S REPORT: PLANNING COlN1ISSION APPOINTMENTS It was moved by Mayor Grabek, seconded by Councilmember Peterson, that the Orono Council re -appoint Ed Cohen and James Hanson each to three year terms as members of the Planaing Commission. Each term shall expire on March 31, 1991. Motion, Ayes 5, Nays 0. F, MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 PARR COMMISSION APPOINTMENTS It was moved by Mayor Grabek, seconded by Councilmember Sime, to reappoint the following Park Commission members to the term indicated and to not reappoint Mariann Kienzler whose commission expired December 31, 1987 due to her impending move from the City of Orono: Robert Kost, Chairperson l/l/88 - 12/31/88 Philip Bradley 1/1/88 - 12/31/90 Virginia Sweatt l/l/88 - 12/31/90 Tom Casey l/l/88 - 12/31/90 Motion, Ayes 5, Nays 0. METRO COUNCIL MEETINGS - INFORMATION ONLY Councilmember Callahan suggested a Council representative attend the monthly Metro Council meetings. City Administrator Bernhardson clarified that the information Councilmember Callahan was referring to related to the Association of Metropolitan Municipalities monthly meeting. He noted that the Metro Council met daily during day hours. He also noted that Councilmember Goetten is serving on the Metropolitan Agencies Committee which oversees major Metro Council policies. CITY ADMINISTRATOR'S REPORT: FACILITIES STUDY - PaASE I City Administrator Bernhardson introduced the final draft of Phase I Facilities Space Study. Issues for Council consideration: 1. Review, comment and accept the space study as it relates to existing and expansion space needs. 2. Determine if Phase II Site Analysis of the study is to be undertaken and, if so, which al �ernatives are to be studied. City Administrator Bernhardson noted that David Kroos of Boarman and Associates architects was present to answer questions from Council. Councilmember Callahan asked Mr. Kroos what the estimated square foot cost would be. Mr. Kroos stated that it would be based on different quality ranges for different needs such as: -City Hall -- $65-$70 per s.f. -Police Dept. requiring security in certain areas -- $70-$75 per s.f. -Public Works -- $40 per s.f. -Unheated storage -- $20-$125 per s,f. 7 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 FACILITIES STUDY CONTINUED City Administrator Bernhardson noted that there would be some savings in combining entities on one site. It was noted that this plan includes future space needs over the next 12 years. It was moved by Mayor Grabek, seconded by Councilmember Sime, that the City Council accept the space study as presented by the consultant. Councilmember Callahan stated he felt unsure or the accomplishment of this space study which did not convince him of anything. Mayor Grabek stated that the space study procedure is a normal business practice that he has dealt with in his past business experience to identify the City's present and future needs, which practically should be done by an outside firm. He felt the report was not unusual nor did it contain unusual findings. He ncted that the current facilities do not meet code and would cost as much or more than a new buildir-, He felt that this was a rational non -extravagant first step. He clarified t}►at his motion to accept the space study simply implies th4t Council has read and understands it. Councilmember Callahan stated he found Mayor Grabek's comments valid and agreed that the present facilities probably cannot be brought up to code properly. He expl.ined that his reaction was mostly an emotional one of concern. Mayor Grabek voiced strong feelings that something must be done witr the present City facilities because they do not meet code and that the residents of Orora are going to have to accept that fact. He felt the Council has to commit themselves and accept the fact that they are behind the times and this must be fixed. He noted that this may involve working on some creative financing methods in addition to tax money. He stated that the Orono employees work in conditions that he himself would not work in and did not believe the other Councilmembers or residents would care to Work in the present facilities either. He e_xpre3sed that from a morale standpoint, they needed to provide workable conditions for their employees. He stated he is willinq to standup and say that 'for a better City, this is wha'_ we need and I'll vote on it'. He stated he was aware it was going to cost him and the Orono resident`,, but it is necessary for good City ser v i c•es. M,jt ic,n, Ayes S, Nays 0. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 FACILITIES STUnY CONTINUED Regarding the Site Study, Mayor Grabek asked Council how they felt about undertak?:-.; ,hase II - the site study, stating he was open. BALDUR PARE I = Councilmembers made no comments. It was moved by Mayor Grabek, second_ )y Councilmember Goetten, to undertake studies of Alternatives 2 and 3 (not Alternative 1) related to facilities and accept preliminary cost information based on present and expected expansion needs over the next 10 years. Motion, Ayes 5, Nays 0. Planning Commissioner Bellows suggested that the Planning Commission have input regarding site analysis. Mayor Grabek agreed that the Planning Commission's input would be invaluable in this matter. Councilmember Callahan stated that he felt that before any decision could be made, Council must first review the overall capital needs for the next five years, which he is aware that staff is working on. City Administrator Bernhardeon updated the Council regarding the problem on Baldur Park Road as it relates to private access and public right-of-way. Council accepted this information and tabled further discussion of this issue until March 28, 1988. PROPOSED JOINT PLA]MING COMMISSIONOCOUNCIL MRWING City Administrator Bernhardson explained the request from the Planning Commission for a joint meeting on the subject of the accessory structure ordinance. Staff recommends that Planning Commission hold a special meeting by themselves to develop their recommendations on the proposed ordinance amendment and if appropriate work to schedule a joint meeting in the future with Council. Council accepted ttils Information. Councilmember Goetten suggested the organization of a separate committee to work independently on zonir,q ordinances, because the Planning Commissions agenda's were in themselves lengthy not providing adequate time for Planning Commission to work on zoning amendments. City Administrator Bernhardson stated this ►ay be a way to work on the Comp•-hensive Plan amendment and updating the Zoning code as a whole. 9 MINUTFS OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 dIGHWAY 12 - CORRIDOR STUDY MEETING - FEBRUARY 29, 1988 Councilmember Goetten noted that a there were a few more cities abutting Highway 12 that possibly should be invited to participate in the Highway 1..2 Corridor Study meeting. City Administrator Bernhardson stated ataff specifically chose the cities in the segment from Wayzata to the Hennepin County border. Additional cities will be involved as mfmbers of the Highway 12 Task Force. It was moved by Councilmember Goetten, seconded by Councilmember Sime, that the Council accept the information regarding the Februar-i 29, 1988 Highway 12 Corridor meeting. Motion, Ayes 5, Nays 0. COMPREHENSIVE PLAN i2 - STATUS* I: was moved by Councilmember Sime, seconded by Councilmember Peterson, that the Council accept the information regarding the Comprehensive Plan Amendment i2. Motion, Ayes 5, Nays 0. 1972 SBADYWOOD ROAD* It was moved by Courrvi lmember Sime, s iconded by Councilmember Peterson, that the Orono Council accept the information regarding the ordinance violation at 1972 Shadywood Road. Motion, Ayes 5, Nays 0. 1968 FIRS CONTRACTS* It was moved by Councilmember Sine, seconded by Councilmember Peterson, to approve the Maple Plaic,, Long Lake and Wayzata Fire Contracts for 1988. Motion, Ayes 5, Nays 0. WEST HENNEPIN RZCYCLING CONMISSION* JOINT POWERS AGREXIDIT RENEWAL It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve the West Hennepin Recycling Commission Joint Powers Agreement for 1988. Motion, Ayes 5, Nays 0. 1988 INSURANCE AGENT OF RNCORD* It was moved by Councilmember Sime, seconded by Cc)unci lmernber Peterson, to appoint Mr. Vuweyne Carlson, Al,p ] e Val ley Agency, : e Insurance Agent of Record for 1 4NH at a fee not to r d $_�,500.00 Motion, Ayes Nays 0. MINUTES OF THE RBGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 DISPOSAL OF EXCESS PROPERTY* It was moved by Councilmember Sime, seconded by Councilmember Peterson, to declare fc�. individual police department car top emergency tight bars as surplus municipal property; said light bars are valued at no more than $50.00 each, and the City Administrator is hereby authorized to dispose of said property through negotiated sales. Motion, Ayes 5, Nays 0. STEP INCREASE - OFFICERS ANDERSON AND ENGLISH* It was moved by Councilmember Sime, seconded by Councilmember Peterson, that the Orono City Council approves the increase in vacation accrual from 120 hours per year to 144 hours per year for Bruce Anderson effective March 1, 1988; and increase in the hourly wage rate for Chip English from $13.645 to $15.161, in accordance with the 1987 contract, effective February 11, 1988. Motion, Ayes 5, Nays 0. ADMINISTRATOR'S INFORMATION* It was moved by Councilmember Sime, seconded by Councilmember Peterson, to accept City Administrator Bernhardon's information regarding: 3405 shoreline Drive, 200 Hollander Road, Big Island Board of Governors, Lake Finnetonka Conservation District - Metropolitan Council Analysis, and Goal Setting. Motion, Ayes 5, Nays 0. CITY ATTORNEYS REPORT: City Attorney Barrett requested an Executive Session at this time. LICENSES - RESOLUTIONS #2367 - #2374 Mayor Grabek withdrew from participation with the Council on this matter due to his membership in the Forest Arms Homeowners Association which is requesting a Joint Use Dock License. He referred to Acting Mayor Callahan for this matter. It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve the following licenses: Solicitor's License - Discount Flowers Cigarettc License - Lakeview Golf Course Residential Kennel Licenses - Frank Yusup, 2220 French Creek Circle Michael 6 Marilyn Pickard, 4607 Watertown Rd. Maxwell F. Alvord, 960 North grown Rd. Robert S. Waag, 4760 West Branch Rd. Frink & Sue Kokesh, 4100 Watertown Pd. N MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD FEBRUARY 8, 1988 LICENSES CONTINUED BILLS* 1988 Joint Use Dock Licenses - Res. #2367 - Walters "Port Maintenance & Improve- ment Association Res. #2368 - Forest Arms Country Club Addition Homeowners Association, Inc. Res. #2369 - Sandy Beach Shores Res. #2370 - Rhode/Enlow/Lindahl Res. #2371 - Navarre Cove Homeowners Assoc. Res. #2372 - Foxhill Homeowners Association Res. #2373 - Victoria Estates Homeowners Assoc. Res. #2374 - Minnetonka Power Squadron Motion, Ayes 4, Nays 0. It was moved by Councilmember Sime, seconded by Councilmember Peterson, to approve payment of the All Funds Accounts. Motion, Ayes 5, Nays 0. ADJOURNMENT 9:27 P.M. It was moved by Councilmember Peterson, seconded by Councilmember Gcetten, to adjourn the regular Council meeting at 9:27 P.M. Motion, Ayes 5, Nays 0. ATTEST: Dorothy M. Ha lin, City C er James R. Grabek, Mayor 11 rrm r 0 pepor4 01 C.pc� n u � ee 4411a February 17, 1988 Robert Rascop, Chair Lake Minnetonka Conservation District 402 Lake Street Wayzata, MN 55391 Dear Bob: Metropolitar, Council 300 Metro Square Building Seventh and Robert Streets St. Paul, Minnesota 55101 Telephone (612) 291-6359 The attached LMCD discussion is now scheduled for consideration as follows: Metropolitan Parks and Open Space Commission Feb. 23 4 p.m. Metropolitan Systems Committee March 1 11 a.m. Metropolitan Council March 10 4 p.m. In response to your Feb. 5 request to System's Chair Flynn, I'm including a copy of the staff report, which you have seen, the MPOSC transmittal and the Systems Committee minutes for Feb. 2. In my opinion, the topic of Council participation in the lake study's costs is not entirely closed. I'd encourage you to bring it up with the Systems Committee. Please call me if you have any further questions (291-6602). in rely/ JL Jack Mauritz, eenior Parks Planner JM:kp Enclosures cc: Carol Flynn, Metropolitan Systems Committee Chair Larry Kitto, Metropolitan Parks and Open Space Committee Chair JoEllen Hurr, Vice -Chair, Lake Minnetonka Conservation District Frank Mira, Executive Director, Lake Minnetonka Conservation District An Fquol oppati.r•l,y F METROPOLITAN COUNCI L Suite 300 Metro Square Building, St. Paul, Minnesota 55101 612-291-6359 DATE: February 16, 1988 TO. Metropolitan Parks and Open Space Commission Metropolitan Systems Committee FROM: Jack Mauritz SUBJECT: Metropolitan Systems Committee Action of Feb. 2, 1988 Report of Lake Minnetonka Conservation District (LMCD) Activity for 1987 nnrvr_onrtTun At its meeting of Jan. 25, 1988, the MPOSC forwardeJ the following recom- mendation about the LMCD to the Metropolitan Systems Committee (MSC). That the Metropolitan Council should: 1. Conclude the LMCD had begun a program which will lead to a comprehensive lake sur''ace management plan for Lake Minnetonka. 2. Offer a planning grant to LMCD on the condition that it accelerate the plan and ensure that the planning vrocess will incorporate a regional perspective. 3. Offer to participate in a technical advisory committee and a policy advisory committee for LMCD's planning process. 4. Direct staff to stay in touch with LMCD discussion^ and report to the Council again in 1989, or at such time as significant changes call for a report. 5. Request LMCD to modify its work plan to address MC recommendations not under way or )rporated within the study and planning process. On Feb. 2, the ' viewed the staff report and the transmittal from MPOSC Chair Larry Kitt(. ollowing an extended discussion, MSC Chair Carol Flynn, reflecting the sense of the committee, returned the matter for further discussion. FINDINGS MSC founC thit the recommendations did not adequately deal with the following: 1. LMCD has had 18 months since the Council made its report and recommendations to the State Executive Council. During that time, too little has been done to respond to the recommendations. LMCD has proceeded t ou 9',/ W ly . 2 2. The recommendation for the Council to support a study and plan pr ;"ration does not provide adequate reassurance that: a. The work will conclude within a satisfactory schedule. b. The product will be an implemented plan. 3. The MSC was not willing to consider a gran:, but might consider a loan from the planning assistance loan fund. The committee is aware these loans can only be made to municipalities, not to special governmental bodies such as the LMCD. Council members wished to see an ironclad agreement to meet 2a and 2b, above, between the loan recipient and LMCD, to be reflected in the agreement between the Council and the municipality receiving the loan. 4. The MSC is clearly concerned that LMCD, constituted by local governments on the lake, may not adequately provide for the wider regional interest in the lake. It is a regional resource and must tie managed in that perspective. 5. The MSC's concern about the long schedule was joined,to doubt about the probable success of this planning process where so many others have failed. Some :.inkage was made to the impasse on the regional park in Minnetrista. COUNCIL COAL Early implementaticn of an adequate comprehensive surface vse plan for the lake. This statement summarizes the Council's intent as seen from its actions in the five years since it accepted a 1983 task force report on the lake. It is consistent with the findings of the MSC. Specifically, the Council is seeking an implemented plan that incorporates the regional interest in the lake resource, provides long-term proteotion to the lake, balances local interests against demands coming from outside, and coordinates all research, enforcement and management activities which multiple agencies and governments conduct on Lake 'Minnetonka. Ti_e plan should make LMCD or another single authority the focus of a process to resolve issues in the areas listed and in any others that have the potential to affect the lake's quality and character. The Council desires to see a report and recommendations wh1zh can be made to the 1989 legislature. Finally, the Council clearly wishes to see a comprehensive plan implemented so that it may clear its own agenda of further involvement in issue resolution on the lake. COMMITTEE DIRECTION Staff was directed :o prepare a list of alternatives including at least the following, An immediate Council recommendation to the _egislature to reconstitute LMCD, giving th- authori":y to develop a comprehensive lake management plan to the new body. 2. A Council reco®endatf on to the legislature to abolish LMCD as a statuato.•y agency, placing the planning and managing responsibility for the lake into another agency's hands. Suggested agencies include MnDNR and/or SHRPD. 3 3. A Council agreement to allow LMCD to cunduct the planning process but under a sharply accelerated schedule. The Council would consider a loan made to a member municipality if adequate reassurances, in binding agreements, were made to convince the Council that LMCD will make every effort to meet the Council's desired goal. 4. The Council to pursue a metropolitan significance review of LMCD and Lake Minnetonka issues to study institutional arrangements and make recommendations in the public forum created by that declaration. POSSIBLE ALTERNATIVES The following are presented because of previous suggestion or because they potentially meet some of the objections the Metropolitan Systems Committee advanced during its considerations on Feb. 2. RECONSTITUTE LMCD The Council could decide that the principal weakness in the current structure stems from the too narrow composition of LMCD's board, which makes it respond only to local authorities that appoint it, rather than to a broader regional constituency. It could, therefore, make an immediate recommendation that LMCD be reconstituted, including proposals for the makeup of the new board, and suggesting new authorities, direction and funding mechanisms it finds appropriate. Pro anj Con A reconstituted board should be better able to develop and implement a plan that reflects a regional base. If authorities and funding mechanisms were appropriately crafted, it should be able to manage for the wide public interest, while adequately protecting the resource and without undue infringement on lake residents and local governments which represent them. This course of action has been suggested elsewhere, including by some local officials from LMCD-member municipalities. This action could solve other problems, such as removing the LMCD levy from the statuatory levy limit of member municipalities, as it is now. It could also identify a wider tax base to reflect the wider body of users the newly constituted board would represent. Against this proposal is the fact that a legislative proposal would take a good deal of time, needs to be introduced in the next two weeks to have a hearing in this session, and will likely be opposed by a majority of the lake community, including not only local government but business interests. Early completion of an appropriate comprehensive plan is the major goal. This process does not appear to offer an early resolution. ABOLISH LMCD; PLACE MANAGEMENT IN THE HANDS OF ANOTHER EXISTING AUTHORITY The Council could decide that surface use management of Lake Minnetonka could be carr_ed out by some existing agency other than LMCD, rendering the district re3undant. 4 Pro and Con A principal argument in favor is that it could remove one layer of government completely, retain the ordinance and enforcement authority that protects the lake environment and makes provisions for public use for which LMCD was originally constitut-ed. Legislation abolishing the district would need to delegate the appropriate authorities to the new managing agency with provisions for funding to adequately meet the new responsibility. A possible advantage is that there are three alternate choices which are well established agencies or governments. For discussion, the following agencies are offered: o Special District --Suburban Hennepin Regional Park District. Hennepin Parks has demonstrated capability to manage natural resource based areas to provide public use. It has planning, managing and enforcement staff in place. It has a capable natural resource management staff who could establish and monitor operational guidelines to protect water quality_ It has an existing operating levy under a legislative limit which is already outside the county's statuatory limit. F_,nnepin Parks also has bonding authority to meet capital needs, plus is eligible for rros grants to develop regional facilities. o State Agency --Minnesota Department of Natural Resources. The DNR already has a constitutional responsibility to provide public access to the surface of lakes. It has developed model surface use regulatijns for the state.. It has responsibility and au`hority for some aspects of water quality management and manages many natural resource areas for public use. The DNB's regional structure provides a feasible management ut'_t base. At this time, DNR has no operating budget for a management program on Lake Minnetonka except for boat launch sites, and has limited capital resources for facilities on the lake. Clearly, legislation authorizing DNR to pick up this responsibility would also need to provide adequate operating funds. o County Government --Hennepin County. Hennepin County is the largest, most populous county governmental unit in Minnesota. It delivers services through a wide variety of public use facilities. Past studies have shown that approximately 90 percent of Lake Minnetonka use comes from Hennepin. The county, through its sheriffs water patrol and through its wept. of transportation, is already actively managing various facets of public use on the lake, and is a major contributor to the operating funds expended for enforcement and lake maintenance. There is no question the count, could handle the task if it chose to do so. Arguing against abolition is LMCD's success in dealing with water quality issues around the lake, the original reason for creation of the district. At the time, tie agency demonstrated the ability to deal with a very complex set of issues within and crossing the boundaries of its member municipalities. The result of ics efforts was a water quality restoration program which worked. There is support in a special district's ability to concentrate on the unique probleras foand in the lake management area. A body with wider responsibilities may be less likely to produce plans which fit the local problems. It's highly unlikely that any of the agencies would be eageL to 3o a the new task. Securing agency acceptance and legislative endorsement of this alternat'.ve is a factor against it. This choice is unlikely to accomplish early action. 5 DECLARATION OF METROPOLITAN SIGNIFICANCE The Council could find the procedures of LMCD inappropriate and declare the issues to be of metropolitan significance. It could then require a revised plan be developed to meet the concerns found by the rniincil. Pro and Con The Council's metropolitan significance authority has seldom been invoked. When it has, it has attracted a great deal of attention and a good deal of activity to avoid the prolonged moratorium which it can impose. Certainly, calling public attention to an unsatisfactory situation offers potential help to a problem like this. This choice, however, lacks a project, development or active planning process to stop and, by so &.Lng, compel modification of something on the part of a responsible agent. liF-e problem in this case is one of undesireable delay. A metropolitan sigli.f!_zace review could not compel or speed action. CRITICAL AREA The Council could recommend that Lake Minnetonka be designated a Critical Area because it meets the following criteria: 1. Is an area of significant regional or statewide public interest. 2. Other means of protecting the public interest are not available/effective. 3. The area is one of a limited number in the state or region. 4. The area must be described specifically enough to permit delineation by legal description. The following figures from an EQB publication show the designation process. CRITICAL AREAS DESIGNATION PROCESS LOCAL UNIT OF. REGIONAL DEVELOPMENT ENVIRONMENTAL GOVERNMENT COMMISSION(ROC) QUALITY GOARD(E11G) MAY RECOMMEND CRITICAL AREA MY RECOMMEND CRITICAL AREA IMY RE COME NO CRITICAL AIM A , 1 . 1 MOLDS A PUBLIC MEETING AND REYIEIIS ROC ACTION AND MAY 1 NOTIFIES E OF ACTION REJECT OR GIVE NOTICE OF 1 PUBLIC NEARING I I 1 MOLDS PUBLIC MEARIIIG A110 EITHER PFJECTS OR SUBMITS DOVEAIM Designation of a critical area starts the following planning process. CRITICAL AREAS PLANNING PROCESS GOVERNOR GOVERNMENT UNIT OF REGIONAL DEVELOPMENT ENVIRONMENTAL QUALITY GOVERMENT COMMISSION (RDC) BOARD (EQB) ISSUES CRITICAL AREA PERMITS DEVELOPMENT ACCORDING TO DESIGNATION ORDER I DESIGNATICN ORDER AND LOCAL OR- DINANCES AND NOTIFIES EQG OF 1 PERMIT APPLICATIONS REGULAM16t/5 DAYS SUBMITS EXISTING PLANS AND REGULA TIONS (700AYS) AND PREPARES NEW PLANS AND REGULATIONS(1e0 DAYS] AND REGULATIONS FOR PERMITS DEVELOPMENT ACCORDING TO APPROVED PLAIIS AND RMATIONS AN NOTIFIES EQB OF PLAN OR REVIEWS AND ADVISES REGULATION AMENDMENTS PERMIT APPLICATIONS As stated by the EQB, the aim (of the Crit. Areas Pgm.) ...is not a way for the state to acquire land. It is a program used to develop plans for the management of areas with demonstrated state or regional significance. Prom and Con The advantage of the CAP lies in the process it begins, e.g., preparation of a comprehensive plan for an area of regional significance, and in the ability/ of the program, under the law, to assist local governments to participate in planning and then to bring their local plans into conformance. Since the desired outcome is an implemented adequate comprehensive surface use management plan, the fit to the CAP is evident. In past Critical Area decisions,the state provided funding assistance for some or all of local costs. The process offers the additional advantage of being able to designate the responsible planning authority and to set a schedule for the plan. There are disadvantges in the option. The process of designation takes time and would delay the start of studies and plan preparation. A recommendation to enter into the process does not make the outcome certain. It's likely that the designation would be opposed locally and would consume time. There's no guarantee that the decision would be to designate. If the decision were negative, the time would have been spent and the LMCD plan would still be the schedule. If the designation were made, EQB has no funds available. An appropriation would have to be secured for state funding participation. CONTINUE BUT ACCELERATE THE LMCD STUDY AND PLANNING PROCESS The Council could chose to follow the LMCD's proposed study/planning process but require an accelerated schedule for complet-'on, plus require assurances that the plan will use a regionally acceptable planning base. Pro and Con Review of the LMCD request for proposals shows a reasonably complete list of the points which the Council has described as important to resolve the issues. Tnere are ten topics listed in the RFP which are to be addressed in the Draft and Final Management Plan, as follows: Lake Surface Access . Uplar,1 Environmental Protection Lake Surface Use . Water Quality . On -Shore Facilities . Intergovernmental Relationships . Public Safety . Institutional Arrangements . Shoreland Aesthetics . Funding Alternatives The topics are developed to some detail in the RFP. No priority is evident in the proposed list of tasks, all are to be completed in the current three- year schedule. The last three listed are probably of greatest interest to the Council but the work program calls for extensive work on these topics to begin in the second phase, i.e., the second year of work. Continuing with L4CD is the only alternative which requires no legislative or outside agency action, initiative or decision. Work can begin upon approval. It appears that issues over time schedule and performance requirements can be met by agree►aent between the Council and LMCD. This is especially true if the Council were to provide funds to accelerate the study. A schedule and performance measures could be made a condition of the loan agreement. On that specific point, inquiry with legal and long-range planning assistance program staff confirms that the Council cannot make the loan directly to LMCD. The Council can make the loan to a member municipality. Legally, the Council could make one condition of the loan agreement a satisfactory joint powers contract between the municipality and LMCD which would make the Council an interested third party to a binding agreement. The arguments against this alternative remain as listed above. The safeguards for the Council's interest in a promptly implemented surface use management are not as great as in other choices. The history of recommendations and plans to remedy the issues on this lake suggests that plans are very likely to languish without acceptance and/or implementation. CONCLUSIONS The following matrix compares the suggested alternatives in several criteria which meet the Council goals stated above. Planning ALTERNATIVE Stakeholders Imimediste Constituency of reconstitution of now board LMCD, new board plans Abolish LMCD Constituency existing agency of new agency to plan Metropolitan LMCD significance declaration Critical area By designation: designation - LMCD - MC - Other With review by EOB LMCD vrooeeds LMCD an regional o• celersted advice plan with regional input ¢P0591/PROTIO 2.16.88 Meets Regional How Likely to Requires Interest Be Opposed Action By How well Locally Legislature High Hitt Legislature Moderate (depends High i ae-japtance on now agency) of new .may Council Modem..te Moderate L m SO High High/Noderate Cormoil if LMCD is LMCD desigfated Probability of Noo-Local or a Product by the Non-Counoil 1989 Session Punding Avail. (forylarminx) Moderate Appropriation available with legislative action low Appropriation with legislative action Low None Low planner Council Moderate Low Highest LMCD Appropriation needed if designated Appropriation or loan from Council Likelhood of Resulting Plan's Moderate Moderate Low Highest CO Moderate 01 If the major concern is delay, the preferred alternative should be that which avoids a legislative campaign or other action which would constitute a major delay in planning. Local opposition to any choice is also likely to add to the time required in any process. While there is delay in Critical Area Designation (to secure the status) a strong argument for --it is the likelihood that an emergent plan will be imple- mented. The possibility of securing planning funds from a state source is another attraction. It will however, take more time to institute the program and no state funds are currently available for planning. The Councils 1988 work program and budget would have to be amendec if the Council were designated as lead agency. If LMCD accelerates its planning proceso, with continual input and review from a regionally responsible group, the plan Which results will likely be similar to that developed in a Critical Area process. There is clearly less certainty that it would be implemented. For example, there would be no requirement for municipalities to amend local comprehensive plar.s. There are no state funds for this local process unless a direct appropriation for planning costs came from the legislature. Funds for a loan are available at. the Council. Under this alternative, the Council's involvement in the actual planning would be limited to participation in a technical and policy advisory body, with representatives of other interests. It could set conditions on the study if financially i,avolved. Conditions could include review and comment on the final plan, a plan schedule and composition of advisory groups. RECOMMENDATIONS That the Metropolitan Council: 1. Recommend that LMCD continue preparation of a comprehensive surface use plan for Lake Minnetonka but under an accelerated schedule and •• a process thaw provides for region wide input in a technical ce- ttee and a policy advisory board. The Council should offer a planning _sistance loan to an appropriate municipality. The loan agreement should ,)ecify establishment of an adequate joint powers contract betwee the muu:cipality and LMCD to establish the guarantees the Council finds rsce. t'or the plan. The understanding with LMCD should call for a report to ti- =submitted for Council review and comment by the opening of the state legislative session in 1989. 2. In the event that satisfactory agreements are not worksu out by March 18, 1988, the Council should recommend Critical Area Designation for Lake Minnetonka as its second choice among the alternatives. u2. 16.88 JG005A/PROTXO@6 EXECUTIVE COWSTTEE COMMANDER Frank Gone. N 1845 Watertown Road Long Lake. MN 55356 Executive OMrosr Lt C Franklyn E. Churchill, JN 18815 Bth hens N. Plymouth, MN 55447 Educational OR�ter LtC Roger Arml, N 4620 W Coventry Rd Minnetonka. MN $5345 Adnknrstrat,ve Olhcer Lt C Thomas F Rosuril, N it 140 Upton Avern.r S. Bloomngton. MN :-431 Secretary LLC Baylon F Loosbrock, AP 6341 Sumter Avenue N Brooklyn Park. MN 5542E Treasurer LE C Dennis G. Peterson, JN 15120 Gleason Lake Drive Plymouth, MN 55447 1st Lt Merritt J. Peterson, AP 4722 W Fair Mills Road Minnetonka. MN 55345 "' LI R11ph R. Blattner. P 1777 Archer Court Plymouth. MN 55447 1st LI Ken Zullo. AP 1006 Pontiac Court Lnanhassen, MN 55317 LAW OFFICER U William F Kelly 25000 YC rwslone Trail Excelsior. PAN 55331 Past Con -nander Eileen M Mock. AP 2950 Washla Bey Rd Excelsior MN 55331 MINNETONKA OWER SQUADRON A UNIT OF THE I TTED—STATES POWER SOUADRONS SAIL and POWER BOATING 10 February 1988 Ms JoEllen Hurr, Vice Chairman Lake Minnetonka Conservation District 402 East Lake Street Wayzata, MN 55391 Dear Ms Hurr: Thank Vau for your letter of January 25th. It would appear that our positions can be centralized into two areas, namely: 1. The term "storage" has different implications but for sake of discussion, can we reach agreement that storage can be defined as: "a place where a boat is left unattended for the purpose of reserving or putting away for future use." Such a definition would include all residential and marina facilities, which is in part keeping with your response to my previous first question wherein you wrote that the license fee "covers all residential multiple and commercial dock licenses, public and private, including private clubs." Your statement that "overnight boat storage is permitted" is incorrect in that we do not permit our members to leave their watercraft unattended on an overnight basis: 2. Is it not true that residential docks have an automatic exclusion of four(4) WSU'S? If true, why? If true, why does this not likewise apply to all parties to insure that all "are treated the same." What is the difference between a residential dock and ours, for example? JoEllen Hurr 10 February 1988 Page 2 Based upon the exclusions, it would appear that the licensing procedure provides for favoritism. The added increase in fee revenue to the LVCD to "offset the cost of these programs" certainly raises questions as to the structuring and application of this program. As our representative to the LMCD, it is my expectation that you will endeavor to "see" our position and work with us in this regard. Your prompt response would be appreciated. Sincerely, Frank Golle cc: LT/C F. Churchill LT F. Kelly REC:EIVEU FEB 12 1988 L.M.C.-! OOAIIU MEMCERS I•.1 It,•n f Iur1. V,t•e Gha—n -, v.•n•l.•.• st•crelary Id.u1 \^h ••.Ilund, Treasumr r.t.uv.n Itj..ro.. J.u, 1to:wu. kcl rduuu•I nn kr, Elc•..ch Ili, h. n.l .I G.uwuuJ 1 Lv•id,nven I•....,r I,dl Vu Lm;. 11nn Y.,: u•n u•. S(n ln,l Park I h, J.. a,l Mr•Ir.nn •r.nv:nnd InL..vl r. P+u•.I,... y Ida .. •Iwd.n l hrnii.+: w n,•rr.r• L1,nlnd I t„1,.ot r Cloclml W. u u IInnJ l:a.l H YVoesor 1-xcr•I•;Iur LAKE PdINNET01" IKA CONSERVATION DISTRICT -102 EAST LAKE STREET WAYT-AiA. tv11NNESOTA 55391 TELEPHONE 612/473.7033 FRANK MIXA. EXECUTIVE DIRECTOR January 25, 1988 Frank Colle Minnetonka Power Squadron 1845 Watertown Road Long Lake, MN 55356 Dear Mr. Colle: Thank you for your recent letter concerning the change in O L Power Squadron's 1988 dock license fee. The District has periodically reviewed its license and permit fees to determine any increase needed to offset the cost of these programs. Early in 1987 the District amended the Code to provide that any change of multiple dockage resulting in an increase in slip size should require a new Special Density Permit. In conjunction with this discussion, the Board decided that dock license fees should also be based upon slip size. The District then determined that the base fee should remain the same but that a size factor, called a Watercraft Storage Unit (WSU), and a schedule for calculating the fens should also be introduced. You received a copy of the resulting amendment with your dock license application f_r 1988. You have asked several questions: 1. Should this be called a user tax? In response, we believe this is a license fee adopted for covering the reasonable costs of administration of multiple dock licenses on the Lake. It covers all residential multiple and commer- cial dock licenses, public and private, including private clubs. 2. Is this a form of double taxation for transients? We do not license the person or boat but the facility. There- fore if person chooses to store a boat at two locations, he would fall under the licenses of both locations. You may wish to note that the Power Squadron dockage is not strictly transient, since overnight boat storage is permitted. (more) LAKE MIWNETO�IKA CMISERVATIOIJ DISTRICT Frank Colle January 25, 1988 Page 2 3. Does the UICD provide relief for nonprofit organizations? It is currently LMCD policy to treat all licensees and permitees in a similar manner. This would mean that all organizations, public or private, nonprofit or commercial, are treated the same. This has been consistent District policy which I have supported. In reviewing the license history for the Power Squadron and the submitted documentation, we find that the dock plan on file since 1983 provides for 12 docks with a total of approximately 3,150 feet of tie -on spaces. This, divided by the 45 boats licensed, would result in an average tie -on space of 70 feet, resulting in four Watercraft Storage Units (WSU) per space, and a total fee of $1,850. Last suminer's inspection and measurement resulted in a total number of 14SU assigned of 144'-Z, which resulted in a total fee of $1,495. You have asked for, and the District has agreed Li, a reassessment of the situation with you this spring, when your docks have been established for the season. It would appear from our records and your earlier discussion that a new as -built should be submitted, and the dockage be re -inspected as placed for 1988 before reevaluation and any adjustment made. We will greatly appreciate your continued cooperation in the matter. Sincerely, LAKE MINNETONKA CONSERVATION DISTRICT JoEyCi� L"44./L_r llen Ifurr, Chairman Water Structures & Environment Committee att: legal opinion be/enc: Tom Reese / be: JoEllen Hurr ✓ COUNCIL MEETING TO: Planning Commission Chairman Kelley FC8 2 219eg Planning Commission Members City Administrator Bernhardson CITY NO FROM: Thomas J. Jacobs, Building Official Of Ono DATE: February 11, 1988 SUBJ: V 240 Navarre Dairy Queen, 3574 Shoreline Drive - Commerical. Site Plan Review/Variance/Conditional Use Permit - Second Review Zoning District - B-5 Area - 20,175 s.f. Application - Applicant was before the Planning Commission on January 27, 1987 .t which time the application was tabled because of changes to the original plan and items not submitted, as follows: Changes 1. Omit 71x10' solarium on south side of building; 2. Omit two bathrooms; 3. Omit inside sitting; 4. Omit accessory structure - side setback. Items Not Addressed or Submitted 1/27/88 1. Landscape plan - submitted; 2. Drainage plan/traffic flow - submitted; 3. Relocation of dumpster - shown on revised plans; 4. New location of menu board, signage is existing; 5. Lane width has been shown at 28' or less; 6. Curbing has been shown on plan. Revised Application - 361x18' existing structure (648 s.f.) is used as a fast food restaurant. Proposed is a 3.67'xl5.67' drive-thru/pick up station (57.5 s.f.) on the west side, and removal of the garage storage area and replacement in a location farther north on the lot. Applicant is requesting a conditional use permit and the following variances: 1. Accessory structure - rear setback: Required = 35' Proposed = 22' Variance = 13' or 37% Zoning File #1240 February 11, 1988 Page 2 of 6 2. Parking: Required = 47 units Proposed = 20 units Variance = 27 units or 57% List of Exhibits Exhibit A - Application Exhibit B - Property Owners List Exhibit C - Plat Map Exhibit D - Notice of Public Hearing Exhibit E - Existing Site Plan Exhibit F - Proposed Site Plan/Landscape Plan Exhibit G - Floor Plan & Elevations (Detailed Plan tc be submitted at meeting) Exhibit H - Existing Sign Plan - Building Permit #5991 Exhibit I - Adjacent Property Owner's Letter Exhibit J - Engineer's Review Exhibit K - Hennepin County's Review Exhibit L - Site Plan Showing 5' Setback Pertinent Code Sections - Conditional Use Permit - Section 10.44, Subdivision 4 (A) 1 Rear Setback Variance - Section 10.44, Subdivision 6 (E) Parking Variance - Section 10.61, Subdivision 10 (L) Review of Conditional Use Permit - The structure and use has existed on the property since October 1958. There has been no conditional use permit approved for this use pursuant to Orono Municipal Code Section 10.44, Subdivision 4 (A) 1. There have been many changes in the operation of the Dairy Queen since 1958, such as: 1. Days of operation were limited to summer and early fall. Then operation was extended to year-round with exception of December and January. 2. Use has gone from ice cream to some fast food. with this application, the following change to the operation will be made: pick-up from automobile will be provided. This use is an approved conditional use within the B-5 zoning code Section 10.44, Subdivision 4 (A)1. Therefore, a conditional use permit should be granted for this existing use to conform tc the zoning code. Zoning File #1240 February 11, 1488 Page 3 of 6 Review of Variance - Accessory Structure: Required Front Setback 35' West Side 15' East Side 15' Rear 35' Existing Proposed 75' 97' 24.1' 17' 109' 122.5' 37' 22' A rear setback variance is requested for the accessory structure/storage area. The accessory structure as it sits now meets the requirements in the zoning code. The reason for moving the structure is to improve traffic flow around the principal structure and provide more area for the drive-thru. Parking Variance: Drive-in establishment = 1 parking space per each 15 s.f. of floor area 705.51 s.f. (bldg s.f.)/15 s.f. = 47 parking spaces Required = 47 Proposed = 20 Variance = 27 or 57% After staff review and Planning Commission comments at the January 27, 1988 meeting, all concurred that the formula for this use is excessive. Therefore, staff polled other cities in the area to find out their standards. The results of this poll are as follows: Minnetonka - 1 stall per 60 s.f. Maple Grove - 1 stall per 150 s.f., 15 stalls minimum Plymouth - 1 stall per 15 s.f. service area Eden Prairie - to be determined by City Manager After reviewing these requirements from other cities, staff feels that 20 stalls will be appropriate for this use. The City Engineer has reviewed the 1st plan submitted (Exhibit K) and corrections have been made to the revised plan, with exception of the 5' setback to the east lot line. Appiicant has stated that if parking is held back 5' from lot line, hip will affect his traffic flow around the building and for the drive-thru. After looking at the traffic flow, the 5' setback will provide only a 13' to 14' lane (see Exhibit M). Stacking at the menu board will allow only two autos before the Jane is blocked. Applicant must maintain minimum of 201+ lane width to provide double lane around menu board and stacking autos (also see Fire Code review). Curbing shown on the plans should be parallel with the front of the auto as shown on Exhibit M - Parking Stalls 16 through 20. Curbing should be provided which will maintain the landscaping and define the entrances. Zoning File #1240 February 11, 1988 Page 4 of 6 Parking type and signs (entrance/exit). Define one way traffic flow. Curbing and sign should also define drive-thru lane at north end of structure. Access: The applicant is proposing two curb cuts, one for an entrance and the other for exist of the property. The plans have been reviewed by the City Engineer and Hennepin County Department of Transportation. Their comments are as follows: City Engineer (see Exhibit K) 1. "he entrance should be reduced in width to one lane rather than two as shown. 2. The easterly curb cut should be moved 3' west when County Road 15 is upgraded. Hennepin County (see Exhibit L) 1. Is requesting the applicant to dedicate an additional 7 feet of right-of-way, making the right-of-way 40 feet from the center of CSAH 15. 2. The location of the two curb cuts is acceptable. Appropriate permits must be obtained from the County. 3. All disturbed areas in the right-of-way must be restored. If 7' of additional right-of-way is dedicated to the County, this will increase the front setback variance to 14' instead of the proposed 211. The City has consistently denied the County's request for additional right- of-way along County Road 15. The County haf: confirmed that additional right-of-way is not needed for proposed upgrading of County Road 15. Accesses should clearly be defined with curbing and signs posted "entrance" and "exit". Landscaping: Detailed landscape plan to be submitted at meeting so as to not hold up applicatin. Green areas as shown on landscaping plan (Exhibit G) are as follows: 1. South Side (front) - 10' of green area is shown directly in front of the building along the lot line. 2. West Side - 10' of green area is shown on the plan. This area is raised above the grade. 3. North (rear) - 22' of green space is shown. Zoning File #k1240 February 11, 1988 Page 5 of 6 4. East Side - no green space is shown in this area, existing parking is within 2.5' from lot line. All islands within the parking area will be landscaped. Green areas will be landscaped with river rock or wood chips in order to keep these areas maintained. Retaining Wall - a retaining wall is provided wrapping around north end of garage, to protect it from soil erosion and water run-off. Signage: (Exh�bit I) Signage will remain the same. Building Permit #k5591 was approved April 19, 1985. The sign uoard is 28 s.f. and does not extend above the roof more than 3'. Drainage: Drainage is shown on the site plan (Exhibit F). All drainage is directed to County Road 15. There has been no change in existing drainage. Loading Bearths: The accessory structure is used for storage of goods to operate the business. Loading and unloading will be between parking stalls #15 and 16. This will be thAough a 4 foot wide access door. Access to the dumpster will be before operating hours, therefore, will not affect the traffic flow during business hours. Building Plans: The existing stricture is 181x36' (or 648 s.f.) with a new addition of 57.5 s.f. on the west side of the structure. The exterior will be changed to brick and glass which meets the requirements of Orono Municipal Code Section 10.44, Subdivision 6 (G). Fire Code Review: 20' lanes must be provided per the Uniform Fire Code. Entrance must be a minimum of 20' wide. Propane tank will be removed per and structure will be supplied with natural gas. Zoning File #1240 January 14, 1988 Page 7 of 7 Staff Recommendation - Prior to scheduling this application before Council, revised plans must be submitted to the City, as follows: 1. Revised parking plan/site plans showing: a) New location of dumpster; b) New location of menu board; c) Lane width at a maximum of 28'; d) Curbing. 2. Landscape plans showing: a) Fence location; b) Retaining walls; c) Green space. 3. Building plans showing: a) Restroom locations and access; b) Seating. 4. Drainage plans. Planning Commission Recommendation: of February 18, 1988 Application approval subject to the following: 1. Developers aggreement signed and submitted to city before building permit is issued. 2. A letter of credit for 150% of the estimated construction cost of landscaping be submitted to city before z,ilding permit is issued. 3. Lots 15, 16 and 17 Block 7 Navarre Heights be combined into one lot. 4. That parking be reduce to 15 spaces and that traffic flow be maintained for drive through and parking lanes. Enclosed resolution has been drafted per Planning Commission recommendation. City of ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.44, SUBDIVISION 4 (AM) AND VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.44, SUBDIVISION 6 (E) AND SECTION 10.61, SUBDIVISION 10 (L) FILE #1240 WHEREAS, Richard Plaisted, an authorized agent of S.R. Partnership, (hereinafter "the applicant") has an interest in the property located at 3574 Shoreline Drive within the City of Orono (hereinafter "City") and legally described as Lots 15, 16, and 17, Block 7, Navarre Heights, Hennepin County, Minnesota (hereinafter "property"); and WHEREAS, the applicant has made application to the City of Orono to permit relocating a storage structure, a drive -through window addition on the west side of the existing structure, and install new paving and landscaping per Section 10.44, Subdivision 4 (A)(1) and a variance to Section 10.44, Subdivision 6 (E) requesting a 13' or 31% rear setback variance for the accessory structure allowing a 22' setback instead of the required 351, and a variance to Section 10.61, Subdivision 10 (L) for a parking variance -f 32 stalls or 68% allowing 15 stalls where 47 are required. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This application was reviewed as Zoning File #1240. 2. The property is located in the B-5, Limited Neighborhood Business Zoning District. 3. The property is approximately 20,175 s.f. or .46 acres in area. The B-5 zoning district requires 20,000 s.f. cr .45 acres in area. 4. The Orono Planning Commission reviewed this application on February 16, 1988, and recommended approval of a conditional use permit per Section 10.44, Subdivision 4 (A)(1) for the improvement/upgrading of the property as specified above and recommended approval of the proposed variance to Section 10.44, Subdivision 6 (E) for a rear setback variance for the accessory structure of 13' or 37% and a variance to Section 10.61, Subdivision 10 (L) for a parking variance of 32 units :)r 68%, based on the following findings: Page 1 of 4 City of ORONO RESOLUTION OF THE CITY COUNCIL NO. A) The property conforms to all lot standards of the B-5 zoning district and the use is a permitted use with a conditional use permit. B) The Dairy Queen use has existed on the property for over 20 years and the City has no record of any problem with the opera ion of '-hat use. C) The prop changes will not involve an intensification of the use but ..�11 provide more efficient use of the site and greater safety for the public who frequent the Dairy Queen. D) The relocated_ structure and controlled egress and ingress to the property will provide a better and safer traffic flow for the site. E) The associated paving and landscaping improvements will be consistent with the upgrading of Coui.ty Road 15. 5. The City Council finds that the conditions existing on this pro- perty are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light; air nor pose a fire hazard or other danger to neighboring properties; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demon- strable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would he in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 6. The City Council finds that granting a conditional use permit to the applicant for the proposed improvement will not be detrimental to the health, safety or S!neral welfare of the public, would not adversely affect light, air nor poL,,e a fire hazard or other danger to neighboring properties, nor will it depreciate surrounding property values and that the proposed level of use of the property will be in keeping ,with the intent and objectiv, of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER AND CONDITIONS Ba.�ed upon one or more of the above findings, the Orono City Council hereby grants a conditional use permit per Municipal Zoning Code Section 10.44, Subdivision. 4 (A) (1 ) and variances to Sections 10.44, Subdivision F (E) and 10.61, Subdivision 10 W to permit the relocatiln of a storage structure, drive -through window addition on west side of the existing structure, and the instal lation of new paving and I andscpping, subject to the following conditions: Paar� 2 of 4 ti City of ORONO RESOLUTION OF THE CITY COUNCIL NO. 1. Prior to the issuance of a building permit by the City of Orono for the structural improvements, applicant must submit the following to the City: a) Executed Developer's Agreement plus Letter of Credit written to 150% of the cost of all landscaping and paving improvements adjacent to the County Road per landscape plan drawn by B.W.B. for the Navarre Dairy Queen dated 2/16/88 and per site plat, by Heald Construction Company, Inc. dated 2/5/88 drawn by E.H.H. b) Applicant shall execute the legal ination pipers for the legal combination of the three lots. c) Hennepin County permit for working within the right-of-way of County Road 15. 2. kpplicant to ma:_ntain 15 parking spaces and safe and adequate traffic ''-)w for drive through use and parking lanes per amended site plan by ..-ald Construction Company, Inc. dated 2/5/88. 3. Authorities granted by this resolution run with the property not with the applicant, but are permissive only and must be exercised by Application for a building permit within one year of the date of Council approval, or the special conditions of this resolution will expire on that date (February 22, 1989). 4.. Violation of or non-compliance with any of the terms and condi- ..ions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be puniE able as a misdemeanor. 5. The undersigned applicant has read, understood and hereby agrees to the terms of this resolution =.id on behalf of himself, his heirs, successors and assigns, hereby agrees to the recording of this resolution in the chain cf title of the property. Adopted by the Orono City Council on this 22nd day of February, 1988. ATTEST: Dorothy M. Hallin, City Clerk James R. Grabek, Mayor Property owner(s) Page 3 of 4 I ' CITY&OF ORONO - VARIANCE APPLICATIOV Initial Application Fee $150.00 ($50.00 per each additional variance) Renewal Variance Fee $75.00 (no change from original application) After -the -Fact Fees -(Double application fee) ----------------------------------------------------------- PROPERTY LOCATION _ f 1 _ L1� L.'AL'1\V Site Address 3574 Shoreline Drive Navarre MN. 55392 rA ?%L'- LJ I ALL. Property Identification Number (P.I.D.) 1711723430109 _ L1:TJ �%li IL Please check one - Property abstract or torrens? Attach legal description to application \"! if not included on ifVJ11.:V L•VVy 11 L'1 1 l required survey. L. - - -- - - - - - -' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -r - - --------- APPLICANT Phone Gcome )612/934-9505T Navarre Dairy Queen Name Rick & Gloria Plaisted Phone (work) 612/935-3838 Address: 3574 ShorelaA._• Drive City: Navarre Nod. Zip: 55392 ---------- ----------------------------------------------------------------- OWNER (if different than applicant) Phone (home) 612/934-9505 Name Rick & Gloria Plaisted Pnone (work) 612/4 5-3838 Address: 15267 Highland Trail City: Mntka, MN. Zip= 55345 Date Property Acquired 1984 (month/year) I (IM (do not) also own the adjacent parcels of land. ------------------------------------------------•--------------�------------ PRESENT OSIN OF PROPERTY Present Zoning District B-5 Present Use of Property Residential )ther (specify) cg„meri�r --------------------------•----------------------------------!----------- DESCRIPTIO]" OF REQOBST Estimated Construction Cost$`•? Describe request in detail: Construct 517"x1017" Solarium on front of eriati� building. VARIANCES REQUIRED Lot Area ' , Lot width Hardcover Setback Variances ( 22, Front Side 22' Rear) New storage shed Other HARDSHIP Describe undue hardship or practical difficulty resulting from stki ct enforcement of zoning regulations: Strint enforwomn„t agnia. "keeping with the times", up dating of existing building. --------------------------------------------------------------------------- DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe unusual property conditions preventing compliance with Zoning Code Requirements: Position of existing builder an lnt_ --------- -----------------•-------------------------------------------------- REQUIRED SUBMITTALS 1. Completed Application Form 2. Certified Property Owners List of owners within 150' (you must obtain this list from Hennepin County Department of Finance A-603 Govt Center 348-3271). 3. Stamped, legal sized envelopes (t10) pre -addressed to each of the names on the above list with no return address (use address labels o).,tained with property owners list). 4. Certificate of survey including hardcover calculations as required. 5. Topographic survey (existing and proposed elevations) if any changes in existing grade are proposed. 6. Plat Map (obtained with property owners list). 7. As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. 8. Additional items as may be requested by City staff. --------------------------------------------------------------------------- The Applicant and Property Owner mus.: sign this application. Please remember that your variance application is not complete if the above information has not been included. --------------------------------------------------------------------------- Certification by Zoning Department that Variance Application is complete. Zoning Official's Signature Date APPLICANT'S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Zoning Administrator, agrees to pay all fees and/or unusual expenses incurred ,a review of this application, and certifies that the information supplied is true and correct to the best of his/her �. knowledge. Applicant's Signature Date 12-28-1987 OWNERS SIGNATURE The owner hereby ackowledgea and agrees to this application and further authorizes reasonable entry onto the property by City staff, consultants. agents, Commission members, and Council members for purposes of investiga-. tion and verification of this uest. Owner's Signature Date 12-26-1987 i ---------------------------------•--------------------------------- Applicant must have all submittals into the City offices 25 days before the ' Planning Commission Meeting. Planning Commission Meetings are held on the j third Monday of each month. Applicants must be present at all scheduled ; review meetings of the Planning Commission and Council. If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend in your place and to advice the Hui7cling 6 Zoning Office of this change prior to the meeting. j( I -wRUH DATE 12/21/87 BATCH 002 36 17-117-23 34 0012 PROP ADDR 02369 BLAINE AVE OWNER NAME R E KULLBERG ETAL TAXPAYER F HAf1CUCH & J PIETROWISKI HAME/ADDR 23W COMMERCE BLVD MOUHO MN SS364 38 17-117-23 43 0104 PROP ADDR 03551 LYRIC AVE 'OWDiER NAME TERRY L WIEDERHOFT TAXPAYER TERRY L WIEDERHOFT NAME/ADDR 3551 LYRIC AVE S WAYZATA MH SS391 38 17-117-23 43 0107 PROP ADDR 03590 SHORELINE OR OWNER NAME EVERARD GEYEN TAXPAYER EVERARD GEYEN NAME/ADDR BOX 64 MOUf1D MN 55364 38 I7-1I7-23 43 OLIO PROP ADDR OWNER NAME S R PARTNERSHIP TAXPAYER S R PARTNERSHIP NAME/ADDR 15267 HIGHLAND TRAIL MINNETONI(A MH 55343 38 17-117-23 43 0113 PROP ADOR OWNER NAME DAVID_3 PETERSON TAXPAYER LOWELL R ZITZLOFF NAME/ADDR 1805 E WAYZATA BLVD WAYZATA MN S5391 38 20-11"-23 12 0056 PROP ADDR OWNER NAME EDWARD T 4 GLORIA A LEHMAN TAXPAYER EDWARD T i GLORIA A LEHMAN NAME/ADDR 2470 CARMEN ST WAYZATA MN 5S391 HENNEPIN COUNTY PROPERTY IWORMATION SY3TE11 PROPERTY OWNERS LIST 38 17-117-23 43 0102 03525 LYRIC AVE L L -)KMPSON 1W T J LOGEAI3 L L THOMPSON i T J LOGEAIS 3SZS LYRIC AVE SO' ORONO MN SS391 33 17-117-23 43 0105 03559 LYRIC AVE A & A DERRY KIM A DERRY 2722 HIGHWAY 2S WATERTOWN MN SS388 38 17-117-23 43 0108 S R PARTNERSNIP S R PARTNERSHIP 15267 HIGHLAND TRAIL MINNETOfWKA MN 55343 38 17-I17-23 43 0111 03572 SHORELINE OR E i 6 NORWOOD PETER R MASON C/O EARL B NORWOOD 1360 VINE PL MOUND MH 5S364 38 20-117-23 12 Coll 02413 CARMAN ST KAREN A PEDERSON KAREN A PEDERSON 2413 CARMAN ST WAYZATA MH 55391 TOTAL BATCH 942 60016 REPORT NO. P143%01 PAGE 12 30 17-117-23 43 0103 03541 LYRIC AVE DONNA M LIEN DONNA It LIEN t 3541 LYRIC AVE WAYZATA MN 55391 38 17-117-23 43 0106 03585 LYRIC AVE WAYZATA SK 1W TRUST CO TRSTEE — GARNET JUENKE 358S LYRIC AVE WAYZATA MN 5S391 i l 38 17-117-23 43 0109 ' 03S74 SHORELINE DR S R PARTNERSHIP S R PARTNERSHIP 15267 HIGHLAND TRAIL L, MINNETONKA MN 55343 30 17-117-23 43 0I12 ' E i 6 NORWOOD�- PETER R MASON C/O EARL S NORWOOD 1360 VINE PL MOUND MN S5364 38 20-117-23 12 0023 02408 CASCO POINT RO T l M HEFTY TED J 0 MARLENE T HEFTY 24C8 CASCO POIfJT RD WAYZATA MN 55391 RUN DATE 12/2I/87 HEHNEPIH COLIWY PROPERTY INFORMATION SYSTEM REPORT NO. PI435401 PROPERTY 01HERS LIST PAGE 1= BATCH 002 I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORMATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTMENT OF PROPERTY TAXATION, :TO:,,THE EST OF MY KNOWLEDGE ANDBELIEF.DAT �� BY�C(�% DATA PRIVACY ADVISORY In accordance with M.S. 15.165, "Rights of subjects of data", we would like to inform you that your request for a permit or license from the City of Orono or any of its departments may require you to furnish certain private or confidential inform- ation. You are notified that: 1. The information you furnish will be used to determine your qualification for the permit or license requested. 2. You may refuse to supply data, but refusal may require that the City deny the permit or license. 3. The information may be shared with other local, state or -federal agencies to the extent necessary to process the permit or license. 4. If your requested permit or license reqires council action to approve, some information may become public. 5. You have certiin rights under M.S. 15:165 to review private data on yourself. 6. Your full name, and date of birth are required to process this application or permit. • Rick Leroy Plaisted First Middle Last 15267 Highland Trail Address Minnetonka, Minn. 55345 D eat df-birth does not apply to building/general permits) Vhdhtie- I underst nd my rights as stated above. X ly�- ign to .\ t .:YS• • 'lip •� .a- 1 x„- NOR ERN ' 'fir ojOatA R•j9�S. � 7 tes of �0�� .1449 9•H /� �9' p' ^ �' _ �• 12 ' 11 �~ 6' 7 S S 1 3 2� i O �9 e > 6� S -4 3 2 zi t I T L: .13 11 am I1 I mpl� 3 2 14 S O t i ; 19 tG I 7 4- Ic �1' _ � 1, LIVINGSTON ,iii Az 11 � 10 9 • 7 6 A i'4 3 2 1 �, 4 13- I'Z1 it :^. �3f"6 3 La t I ; ^ �} + �,. • ' , ,� all*13 14 i 15 16 1 17, 16 19 20 21 22 23 21+I :S 16 17.E 16 13 2J21 22 23 I 1. ..y .-' 41ei I�•� ♦ - ;:�� f); jlll ';5 sl:.s3 �.! Z1 !I 'r; S .S , P:1 � i LYRIC -AVE I ' �� }� �= 12 • 11 ' 10 9 �6 1 y. 4.� 3 2. -1 t' a 13 12 it .0 9 9 7 ,6 a•- 67 13 14 i le 19 : 20 21 j 221 23, 24 S 6 . 17 116 19' 20 21 22 23 - � i �1� ��� � • - ,\e . 1 ,\�l �IIS� I I 1p4i i � 1 %� '�1)l �'qti •, "�y �� 40 24 a t \p6Z6i,� 6 1 \•� I ' t1'•)22 v r6,` W �• •''► I` 4 20 9 ' � _; ' • `f •_ c ljoe WI L-) CITY OF ORONO NOTICE The Planning Commission will hold public hearings in the Council Chambers at 1275 South Brown Road on Tuesday, January 19, 1988, on the matter of reviewing the following land use applications: 1. #1234 John & Lynn Dougan, 2785 White Oak Circle, seek renewal of a conditional use permit to install a pond on their property. 2. #1237 David H. Price, 2914 Casco Point Road, seeks an after -the - fact variance to allow a permanent boat ramp structure located within 75 feet of the lakeshore where no structures are allowed. 3. #1238 Wayzata Country Club, 200 Wayzata Boulevard, seeks a conditional use permit and a floor area variance for an accessory structure proposed at 2,400 s.f. where only 1,000 s.f. of area is allowed. 4. #1239 Byrne Williams, 4127 Oak Street, seeks renewal of area and width variances to construct a single family residence. {1240 N L varre Dairy Queen, 3574 Shoreline Drive, seeks approval setback variance for a proposed addition. and commercial site plan approval for other improvements on the property. All persons wishing to be heard will appear at this time. The meeting starts at 7:00 P.M. with t..e land use review of the above referenced applications begining after 7:30 P.M. Written comments are solicited. Plans are available for review in the City offices, by appointment. By: Planning Commission nne A. Mabusth, Building & Zoning Administrator To be published the week of-oanuary 4, 1987. 150 f GREEN AREA.. , :' GREEN AREA i T1� ` ,•� 1�**I SCAO. ;,r<t•t •� •!�j'2.�''4\' 2 `�y�'l'� .{�.'if.r�;f�rji.� �r�a, 17 1w ,i(.,, �• ♦fir � r j f0 �••••• 12 .. t. `�: t S 1 t' "` �• •� r r �. 1. `•(• l Z `i SHE .. <t�.._ •!,.•. rr. <( ,. oyR + :'. t. t♦ - 1j�. �.� ,:.. .. •.., y , •wxu•' •l two .r r•�J• �. ` •=L, • -EXl 4 ' lNEDNO .:C>' -• 't 7 ..t. .t 3• 67 41. A •i�• r .Y:'f' •i �.•1' ' .!'�. ir' i=. .�, �yJ ..i' '�_; ,- .• J. s+' ti,;. 'IK � :rt _•t. .,,���r'. .t. �`i1';• J//J.��ee�.,�V: •' :PAOpOSEO 7� w t :'• •'. -t�4 tr` :N".t at d, - _ •'r[•- t = L > DR;YFTHRU t';:� J • tl;. l S a ~` .! '' C •,ly.• �.' .Y�l�•�L• A 1. ~'•, 1••. it •l i;•. _ � i : '' Y• _ � Lc`r /• '; Yr.• :� .i• •tiJ'. _ �. !iw ♦• ;^r`ff/ ~l, ,1` a,�.t''FL •J!. ,1:: �ti �,;.".Y e_' ^�'.,.rr+^•J. Q /: • � 21.E � .�. _ "'Ei� n.3y �:•�� -•:1'��:�.�.�`.; - •K+ � - :�i: •• n r : ,` t K• •'.riv A' s S'k �•:,`" •'; „ ��' I 5+ t s ' .. - /.' �� �1 •r _ :f: ;q� a 'I �.. �+c - �f�. .. �r.1•� �•-� o �S ` * S � i,;r_�,%' _ ,. ','•yea y �t3r�,y .�alu c i` ` ryr �� .� 'y $ VY ' pRGOG¢ED tGIT,S-'45 .1e�;Rai7' t ,� K',. BLOB , .• ..r .. + , M• a rA- of w,'.a Y .�. <. y .`. IVAVAjt1' h�j .�r�/��j •�' r' ,(�: /;I•••.i..: y ' ^' Ya'.t'r.< Ya •� •i ��.'.0-`•'.•.r T'r i ,'.. •1�'y�t .f:.. { ,;ii r1<,J '. li!'7 E - �, < •�,. •., ' , : i _ •�� �_. -` � • ' •-. •. ` •'rat '...,• -. 'V1� +� .� i 1• •' �'(, .r,-•Tjay r '.': �� `,'. ;:_.r`� .t, �: `'.�L•i. 1. T106'J'.' IJiGEPVV:.CQUN-T 06 '�� t ,K- Ci a,.)t'r1.: ry :/!��-t.ijt.•.IV�=� {�1'Q��"(.1 • .r•„• r -M►NNESC�iA•• ` K+• EB ' - ' ' ' w ':..cape �' �._: s� :4' ` •► i a�ac ., -3T ~r. •�.Y- i t►��i: !'.' r„ r/ 4,. - r. V. .LIN +•:c - L ., vim:' NEW SICK•" N�' ` :GLtRF'PCA/S cuae OFEWNG.� NAVAAAE :DAIRY* ..GvcEN • • s ,• Q !� 'PIJiN 3574 'SHOMINE'DPM 1 -•-• PARK(NC...TRAFFIC' HEALD TVC�S:T:•-CD,: Av:^ I I T ._.... RICK N° GLI:PI,4 NAVARFE MAY GUEFN 1 3574 SHOAEVIVE L'FwE HFALG C- Scale Ravlelons Drawn 19y _ 1 M < Salesperson !4 ' r• 0„ v to. /64" ATTRACTR SIGN, INC. 60,17 PENN AVENUE SOUTH MINNEAPOLIS, MINNESQTA SM23 PHONE: (612) 866-3047 T42 IS AN ORKWH& UIIUDYSNED DRIYYYq SUDIJIMEO FOR YOIAI Date PEASONAI USE W OOWKCr10N WITH A PwAcr suns KAwao roR Yw Customer Approval Date /i7/C DY ATTRACTA DION WM R 0 NOT TO 0E W11000CED, CONED OR MWITU W ANY IASWON WMIKKIT YIRTMN PEAMSSION OF ATiRACTA EIOR M.G CITI' O PERMIT M 55911 Building Permit DATE ISSUED AND APPLICATION FOR CERTIFICATE OF OCCUPANCY EXPIRES P.O. BOX Fib, CRYSTAL BAY, MN 55323 473-7357 ZONING DI TRICT SITE ADDRESS 7 7 jAo:::, D 101 LEGAL DL.SCR IPTION: PROP. ID. Ji-- 11 7 — a 3 (-/ a O ! e-,1!? LOT_ _BLOCK SUBDIVISION FIRE ZONE VAR. DATE COND. USE DATE LOT AREA WIDTH DEPTH PROPOSED SETBACKS FRONT R.SIDE REAR L.SIDE LAKE WETLANDS ACCESS NEW EXISTING AGENCY-APPROV. DATE CITY COUNTY STATE PR. EASEMENT WN (Name ; LddLe,,) (Phone) 6L4G 601.1 71- 7 .5 ARCHITECT/EN EER — Must Certify Multi -Family, Commerc' & Industrial Construction Plans ERT.NO. (Firm) (Address) (Phone) BUILDER (Firm) (Address) 61 yi n ' !W0lte1 s TYPE OF WORK eW Addition Remodel Renovate CONST. TY'•t BLDG. SI EST. CONST. VALUATION L bY. Ht. RESIDENTIA STORIES 13 1 2 3 DWELL. BDRMS/FLR UNITS GAR. STALLS SEPTIC ATT. I APP. DATE DET INON-RESID. I PROPOSEn USt INSPECTION REQUIRED FOOT ING before pour FRAMING rough -in INSULATION WALLBOARD Before Taping _ . FINAL before occupancy WORK BEYOND OR WITHOUT A RE- QUIRED INSPECTION WILL BE SUB- JECT TO PENALTY. INSPECTION HOURS 473.7357 CALL B- 12 A M INSP. 1. 4 P.M. CALL 1 - 4 P.M. INSP. NEXT DAY occ. CLASS, STORIES COUNC APP.0 WORK REQUIRING SEPARATE PEPMITS PLUMBING _ MECHANICAL WELL SEPTIC _ SEWER WATER GRADING & FILLING ELECTRICAL from State COPY WHITE -- FILE GREEN -FINANCE CANARY -INSPECTOR GOLD F ECEIPT PINK -ASSESSOR PERMIT FEES F3LDG. PERMIT STATE FEE PLAN REVIEW PENALTY PARK FEE SAC CHARGE .001 i Tr " 1L DUE a0. S ACKNOWLEDGEMENT THE UNDERSIGNED HEREBY REQUESTS PERMISSION TO MAKE THE REAL IMPROV,.MENTS ,PECIFIED, AND DECLARES UNDER PENALTY OF LAW ACKNOWLEDGMENT AND ACCEPT. ANCE OF ALL INFORMATION, CONDITIONS AND REQUIRE- MENTS REPRESENTED ON THIS DOCUMENT. THE UNDER- SIGNED FURTHER AGREES TO DO ALL WORKS IN STRICT COM- PLIAN^E WITH ALL CI I Y OF ORONO ORDINANCES AND STATF. OF MINNESOTA BUILLING CODE REOUIREMENTS. Signaturo Date Approved / `�"" `!_�C1yofno p r Adjacent Property Owners' Acknowledgement Form (we) 1 ti°� �C-' of SYS r c ve_ 7—print name(s) .print addr ss have reviewed the plans for the pro- sed improvement or proposed use of the p:operty locate at also referred to as Land Use Application No.. _ I (we) ur !rstand that in executing this acknowledgement, I (we` am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans ane t' ':he proposed neighbor's project or use requires Council approval. )'r rty Owne- Property 4 - r Date Date ►ou hav- any inf-rmation that may assist the City in the review of .d Use A,.plication, please submit your comments to the Building & Office at least 10 days prior to the scheduled meeting date. 0110 G Bonestroo. PE Robert W Rosene, PE Son- estroo Joseph C Anderlik. PE Oradford A Lembe1g. PE RoseneRichard E Turner. PE James C Olson, PE Anderlik & Glenn R Cook. PE Thomas E Noyes. t, PE Associate . Robert G Schumcht. Marvrn L Sorvdla. PE Engineers & Architects Jaauary 8, 1988 Keith a Gordon, PE Thomas W Peterson. PE Richard W Foster, PE Michael C Lynch, PE Donald C Burgardt. PE James R Maland. PE Jerry A Bourdon. PE Kenneth P Anderson, PE Marx A Hanson. PC Keith A Bachmann, PE Teri K Field PE Mark R Rolfs. PE Michael T Raulmann. PE Robert C Russek, A I A Robert R Pfefferle. PE Thomas E Angus. PE David O Losko[a. PE Howard A Sanford, PE r�r� City of OronoBox 66 Crystal Bay, MN `5323Attn: Tom Jacobs L Re: File No. 139-1240 Navarre Dairy Queen Charles A Erickson Leo M Pawelsky Harlan M Olson Susan M Eberlm Mark A Selp Dear Tom, We have reviewed the plan submitted for the Navarre Dairy Queen remodeling. The parking lot should have ,ir:rete curb as shown on the er__:losed plan. The curb should be 5 feet off the c line and 10 feet off the west line. The existing bituminous outside the curb should be removed and the area sodded. Ti. relocation cf the menu board should be considered. The proposed location will result in some difficult manuvering to get from the menu board to the pick up window. The driveway width should be limited to twenty-eight feet to control traffic. The easterly driveway should be moved three feet west when new Co. Rd. 15 is cinstructed. The east entrance has room for one lane of traffic rather than the two shown. Moving the curb five feet from the east line will eliminate parking stall 115. The steep bank in the northwest ctar should be supported with a retaining wall to protect adjacent property. If you have any questions, please contact this office. Yours very truly, BONESTR00, ROSENE, ANDERLIK 6 ASSOCIATES, INC. Glenn R. Cook GRC:li I - NENNEPIN U U DEPARTMENT OF TRANSPORTATION 320 Washington Av. Scuth Hopkins, Minnesota 55343-8468 935-3381 TTY 935-6433 January 8, 1988 Ms. Jeanne A. Mabusth Building & Zoning Administrator City of Orono P.O. Box 66 Crystal Bay, MN 55323 Dear Ms. Mabusth: JAN � � l9►88 ��'' I I RE: Proposed Site Revision - Navarre Dairy Queen CSAH 15-North side, approximately 100 feet east of Blaine Ave. Section 17, Township 117, Range 23 Hennepin County No. 1595 Review and Rec endations We reviewed the above site plan and make the following comments: - For any future improvements to CSAH 15 the developer should dedicate an additional 7 feet of right of way making the right of way 40 feet from the center of CSAH 15. - The location of the two access points is acceptable to Hennepin County. Any revision to an existing county road access requires an approved Hennepin County entrance permit before beginning any construction. Contact our Maintenance Division for ent ance permit forms. - All proposed construction within County right of way requires an approved utility permit prior to beginning construction. This includes, but is not limited to, drainage and utility construction, trail development, and landscaping. Contact our Maintenance Division for utility permit forms. - The developer must restore all areas disturbed during construction within County right of way. Please direct any response or questions to Les Weigelt. Sin:erely, David W. Schmidt, P.E. Transportation Planning DWS/LDW:lw HENNE�=-IN COUNTY an equal opportunity employer rfi TO: Planning Commission Chairman Kelley & Commission MUM NCIt MEETING City Administrator Bernhardson FROM: Jeanne Mabusth, Building & Zoning Administrator FEB 2 2i9e8 DATE: February 11, 1988 CITY OF ORONO SUBJ: #1245 Hennepin County Dept. of Transportation - County Road 15 Upgrading within Navarre Area - Conditional Use Permit/Variance - Public Hearing Pertinent Sections of the Code - 1. Section 10.03 Subdivision. 19 - Conditional Use Permit required for grading and filling activities in excess of 100 cubic yards. 2. Section 10.55 Subdivision 8 - Variance required for filling and grading activities within 75 feet cf the lake, floodplain, and within 26 feet of a designated wetland. List of Exhibits - A - Letter of James Ault dated 1/21/88 B - Certificate of Mailing C - Property Owners list D - DNR letter dated 1/27/88 E - MCWD letter dated 2/3/88 F - Cook letter dated 2/10/88 G - DhR map of protected wetlands H - City's map of wetland a -,,a I - Floodplain map J - Plan for Upgrading Intersection Dunwoody Ave & County Rd 15 K - County Road 15 Plan - plan/wetlands/floodplain area L - County Road 15 Plan - encroachment of lakeshore The County Highway Dept. proposes construction of the upgrading of County Road 15 sometime in April/may of this ye-:r. The three cities involved with the major upgrading (Spring Park, Mound, Orono) have worked closely with the County on the planning of this upgrading for over three years. The final plan as presented to the Council and the City were once again reapproved approximately two months ago. Upon review by the Orono staff, it was determined that a land use application would have to be filed by the County in order to cover the encroachment of the wetland and floodplain area and the filling adjacent to the shoreline at the western edge adjacent to the Spring Park border. Wetland/Floodplain Encroachment - Review Exhibits H, I, and J Both the DNR and MCWD have required permit reviews for the encroachment of the wetland/floodplain areas. Review exhibit D. The DNR waived the permit review ana issued a permit for the project finding a lack of another feasible and practical alternative based on the public need rule outweighing the no build alternative. Review Cook's letter (exhibit F) and exhibits H and I. Total area encroachment of the filling of the wetland/floodplain area totals .05 acres. Cook advises that the excavation of the ditch on the north side of County Road 15 will replace the storage capacity of the wetland/floodplain areas filled with the project. Part of this project involves replacement of the culvert under County Road 15 increased from 24" to 30". The actual control of the drainage from the wetland is at the 24" culvert at Casco Point Road on the south side of 15 and further east. The major drainageway to Carmens Bay travels from that wetland area under County Road 15 and then eastward on Zoning File #1245 Februaty 11, 1988 Page 2 of 3 the south side of 15 to the control point in Casco Point Road and then southeasc to Carmens Bay. Cook advised that at a future date the City may also reduce the discharge from tl : ,forth side of County Road 15 by dredging the wetland and creating mDre of a retention area within the wetland. Also note in the plan that there will be an upgrading of the drainageway on the south side of 15. Lakeshore Encroachment - Review Exhibit K Encroachment of the lakeshore along the west edge of the City adjacent to the Spring Park border involves expanding of the road bed/shoulder. Installation of the paved walkway area and certain sections based on the cuts and the filling will require timberwa l l retaining walls - a l l appear to be located within 75 feet of the lake. As Cook's letter advises, the land alterations are all above the 931.5 elevation and do not require a permit from the DNR for this section of the County improvement. The total encroachment would up to 2 feet of the 929.4 elevation (lakeshore of Lake Minnetonka). The City will ask for appropriate erosion control during the time of construction. Once again, there is an upgrading of a storm sewer s action on the north side of 15 coming from the Hennepin County facility. If you look at your section map of the County road plan (exhibit K), you will note drainage going to the west into Spring Park along the north side of County Road 15. Included in that upgrading will also be an expansion of the pond size near the shop to provide additional retention for the 12.5 watershed. Staff has been contacted by two property owners adjacent to the improvement. The one is a property owner on the north side, staff has designated 3770 Shoreline Drive on the wetlands map (exhibit H). The owner contends thzt there will be filling for the parking of construction vehicles on his property. Staff has checked with the County Representative Mr. Ault and he has advise4 that this conditional use permit would not cover any additional filling activities on adjacent properties but merely covers the County Road project. Mr. Ault ad-ised that he received a call from that same individual and advised him that the County permit had nothing to do with the filling of his property. Staff will advise the property owner of the need to apply for a separate conditional use permit if the activities 4nvolve more than 100 cubic yards of fill. The second property owner, who has advised they will attend the meeting, is located on the south side of County 15 to the western edge, and is concerned with the ti.mberwall construction adjacent to her property line. The concern is based on a future need for a garage and that the County improvement may prevent the construction of a future garage. This kind of concern may have to be specifically addressed by both County and City with the individual property owner to resolve the concerns of the property owner. Staff Recommendation To recommend approval of a Conditional Use Permit and Variance application of the Hennepin County Department of Transportation based on the following findings: 1. The proposed improvements along County Road 15 will not result in a significant change in the quantity or quality of -r discharged to Lake Minnetonka. 2. The project will not result in any reduction in the water storage area of the wetland/floodplain. Zoning File #1245 February 11, 1988 Page 3 of 3 3. There will be no negative impact created for the properties on the south side of County Road 15 as a result of the filling of the wetlands or the increased size of the culvert under County Road 15. 4. There is adequate area within the protected wetlands on the north side of 15 to increase the retention capacities serving the 27 acre watershed. 5. The major upgrading of County 15 will provide greater safety for the public served by the roadway. 6. Per Section 10.55 Subdivision 25(A), the standards that must be met in order to approve the requested variances are as follows: a) The project will not increase the height or duration of floodwater in or along the Minnehaha Creek watershed. b) The project will not result in the placement of an artificial obstruction which will restrict the capacity of floodwater in such a manner as to increase the height of flooding. c) The proposed improvement will not result in incompatible land uses which would be detrimental to the protection of surface and ground water supplies. d) The proposed improvement will not increase the financial burdens imposed on the community in through increased floods and overflow onto land areas within the City or onto land areas adjacent to Minnehaha Creek. e) The proposed improvement will be in keeping with land use plans and planning objectives for the City and will nct increase or cause danger to life or property. f) The proposed improvement will be consistent with the objectives of encouraging land uses compatible with the preservation of the natural land forms, vegetation, and the marshes within the wetlands. Approval'is subject to the following conditions: 1. The County will work closely with the City to provide adequate erosion control during the entire project. 2. All land alterations involving adjacent properties that exceed 100 cubic yards of fill will require separate conditional use permits with the City of Orono. 3. Both the City and County will work closely with any property owner whose property is severely restricted or limited in the normal daily use of their property as a result of the improvement of the County Road. Zoning File #1245 Additional Comments i Planning Commission Recos endation February 17, 1988 Planning Commission voiced concern for the small residential lot owners adjacent to the County Road. They questicned staff regarding landscaping or other improvements that would provide some form of screening by the encroachment of the road improvements. Staff advised that � permit from the County is required. Planning Commission sympathized with the adjacent land owners who will be affected by the improvement but realized that based on the public needs, such improvement would be difficult to either amend or prevent. The Planning Commission voted unanimously to approve the conditional use permit and variance application of the Hennepin County Department of Transportation for the upgrading of County Road 15 within the Navarre area finding all standards of Section 10.03, Subdivision 19 and Section 10.55, Subdivision 8 have been fulfilled and approved the application subject to the conditigns set forth in the staff recommendation also adding the following fourth condition: 4. The City would encourage the County to approve the use of screening within portions of the adjacent unused right-of-way providing screening and additional landscaping for properties most affected by the improvement of the County Road as long as these improvements did not create traffic hazards. The enclosed resolution has been drafted per the Planning Commission recommendation. City of ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.03, SUBDIVISION 19 AND VARIANCES PER MUNICIPAL ZONING CODA SECTION 10.55, SUBDIVISION 8 TO THE HENNEPIN COUNTY DEPARTMENT OF TRANSPORTATION FILE #1245 WHEREAS, the Hennepin County Department of Transportation (hereinafter "the applicant") has made application to the City of Orono (hereinafter "City") to permit the major upgrading of County Road 15 within the unincorporated City limits of Navarre involving the following land alterations: a conditional use permit per Section 10.03, Subdivision 19 as the grading and filling activities involve more than 100 cubic yards of fill and variances per Section 10.55, Subdivision 8 because certain of these activities involves encroachment of either the 26' setback from a designated wetland, the 75' setback from Lake Minnetonka, and/or the designated flood plain as follows: 1. The f i 1 ling of .05 acres of both a designated wet land and f lood plain on the north side of County Road 15. 2. The upgrading of existing, surface drainageways both at the west end of the County Road (Spring Park border) and on the south side of County Road 15, west of ,.he Dunwoody Avenue intersection and east of the Casco Point Road intersection. 3. The installation of culverts/storm sewers under County Road 15 (24" to 30") and at the western border adjacent to the Hennepin County shop facility (18" to 30"). 4. Expansion of the road bed, paving and installation or replacement of retaining walls within 75' of the shoreline of Lake Minnetonka. 5. Realignment of the intersection of Dunwoody Avenue at County Road 15 by narrowing the approach with curbing, reducing the degree of slope, and aligning the access to a 90 degree angle at intersection. 6. Dredging additional retention area within the existing pond on the Hennepin County shop facility property serving a 12.5 acre watershed. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Page 1 of 4 City of ORONO RESOLUTION OF THE CITY COUNCIL NO. FINDINGS 1. This application was reviewed as Zoning File #1245 2. The Orono Planning Commission reviewed this application on July 16, 1987, and recorded approval of the conditional use permit and variances as proposed based on the following findings: A) The proposed improvements along County Road 15 will not result in a significant change in the quantity or quality of water discharged to Lake Minnetonka. B) The project will not result in any reduction in the water storage area of the wetland/f loodp lain areas adjacent to County Road 15. C) There will be no negative impact created for the properties on the south side of County Road 15 as a result of the filling of the wetlands (on the north) or by the installation of a larger sized culvert under County Road 15. D) There is adequate area within the protected wetlands on the north side of County Road 15 to increase the retention capacities serving the 27 acre watershed at some time in the future should the need arise. E) The major upgrading of County 15 will provide greater saf �-.y for the public served by the roadway. F) Per Section 10.55 Subdivision 25 (A), the following findings must be able to be made if the requested variances are to be approved: 1) The project will not increase the height f.r duration of floodwater in or ,along the Minnehaha Creek watershed. 2) The project will not result in the placement of an artificial obstruction which will restrict the capacity of floodwater in such a manner as to increase the height of flooding. 3) The proposed improvement will. not result in incompatible land uses which would be detrimental to the protection of surface and ground water supplies. 4) Th-a proposed improvement will not increase the financial burc.ens imposed on the community through increased floods and overflow onto land areas within the Citv or onto land areas adjacent to Minnehaha Creek. Page 2 of 4 City of ORONO RESOLUTION OF THE CITY COUNCIL NO. 5) The proposed improvement will be in keeping with land use plans and planning objectives for the City and will not increase or cause danger to life o:- property. 6) The proposed improvement will be consistent with the objectives of encouraging land uses compatible with the preservation of the natural land forms, vegetation, and the marshes within the wetlands. 3. The City Council finds that the conditions existing on this pro-- perty are peculiar to it and do not apply generally to other property in this zoninq district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring properties; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demon- strable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 4. The City Council finds that granting a conditional use permit to allow the land alterations as proposed will not be detrimental to the health, safet;X or general welfare of the public, would not adver- -y affect light, air nor pose a fire hazard or other danger :o neighboring properties, nor will it depreciate surrounding property values and that the proposed level of use of the property will be in keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereoy grants variances to Municipa' "-n4ng Code Section 10.55, Subdivision 8 approving the encroachment of re, !d setbacks for specific land alterations and activities noted above L rants a conditional use permit per Section 10.03, Subdivision 19 for all land alterations in excess of 100 cubic yards also noted above, subject to the following :onditions: 1. The applicant shall work closely with the City to provide adequate erosion control during the entire project. 2. All land alterations involving adju:snt properties that exceed 100 cubic yards of fill will require the separate filing of cc-dit? ona 1 use permits with the City of Orono. Page 3 of 4 City of ORONO RESOLUTION OF THE CITY COUNCI l NO. 3. Both the City and County shall work closely wit . any property owner whose property is severely restricted or limited in the normal daily use of said property as a result of the improvement of the County Road. 4. The City shall ask the applicant to consider allowing the installation or use of natural plantings or fencing to define access or screening from the impact of the upgraded, expanded County roadway for properties severely limited by the improvements but in no came shall these improvements create potential hazards for the pudic :ho use the roadway. 5. Authorities granted by this resolution are permissive only and must be exercised within one year of the date of Council approval, or the special conditions of this resolution will expire on that date (February 22, 1989). Adopted by the Orono City Council on this 22nd day of February, 1988. ATTEST: Dorothy M. Hallin, City Clerk James R. Grabek, Mayor Page 4 of 4 DEPARTMENT OF TRANSPORTATION 320 Washington Av. South HENNEPIN Hopkins, Minnesota 55343-8468 LFLJ935-3381 P, r January 21, 1988 1 Ms. 103nne A. Mabusth Built-,g and Zoning AOministrator City of Orono Box 66 Crystal Bay, Minnesota 55323 CSAH 15. COUNTY PROJECT 8024 CONDITIONAL USE PERMIT I►-119MATION Dear Ms. Mabusth: As per our telepho,P conversation? (01/20/88) plans and cross sections are enclosed for the areas on CSAH 15 adjacent to Lake Minnetonka and adjacent to Wetland No. 914W. You indicated that a C�ndi �ional Ls, Per•:.:. t is re-10red from the city for construction in these two areas. Plan Sheet 22 and cross section sheets 109 throuy:; 1; .0.nw the area adjacent to Lake Minnetonka. Plan sheet 23 anc .ross section sheets 115 through 117 show the .!)rea adjacent +o Wetland No. 914w. The area of wetland encroachment is about 0.05 acre. This was based on an assumed ordinary high water elevation of 935.00. The artr2 of Prior oachrrprt belrw this elevation is shown in rPd on sheets 115, 11 a-e 117. This infurmation was submi+ted to the Minnesota Department of Witural Resources with, our permir application. Should you req, additional information, please contact Al Herzog or myc,elf. Sincerely, C ;j 'James E. Ault, P.E. Hydraulics Engineer JEW .;�,ak Erclosure dENNEPIN COUNTY an equal opportunity employer CERTIFICATE OF MAILING STATE OF MIN:IESOTA ) ) COUNTY OF HENNEPIN ) ss. ) CITY "r RONO ) I, Jamie Bosma, of the City of Orono, Hennepin County, Minnesota, do hereby certify that a Notice of Public Hearing concerning the matter of #1245, was mailed to the attached list of property owners . In Witness Whereof, I have hereunto set my hand and seal Viis 29th day of January, 1988. Ja a Bosma County Road 15 20-117-23-22 00:'..: 17-117-23-33 0005 James D. Bedell David & Douglas Umbehocker 3935 Shoreline Dr. 3860 Shoreline Dr. Spring Park, MN 55384 Wayzata, MN 55391 17-117-23-33 0004 20-117-23-22 0001 W. Joe Redmond Warren Ortenblad 3925 Shoreline Dr. 14332 21st Ave. N. 55441 "'►a .� �. Spring Park, MN 55384 Plymouth, MN 20-117-23-22 0005/3 20-117-23-21 0018 Mabel Norrdin Calvary Memorial Church 3246 Washburn Ave. N. 2420 Dunwoody Ave. Wayzata, MN 55391 Mpls., MN 55412 20-117-23-22 0004 i J & S Rauschendorfer r 3895 SHoreline Dr. Wayzata, MN 55391 20-117-23--22 0006/7/8 Louis B. Oberhauser ' 2425 Dunwoody Ave. Wayzata, MN 55391 17-117-23-34 0006/5 Balboa MN Co. 5311 Topanga Blvd Suite 300 Woodland Hills, CA 91364 17-117-23-34 0004 Paul Larson 3790 Shoreline Dr. Wayzata, MN 55391 17-117-23-34 0004 Mary Sohns P.O. Box 2 Navarre, MN 55392 17-117-23-33 0007 Melvin Olson 3800 Shoreline Dr. Wayzata, MN 55391 17-117-23-33 0006 Stephen Katainen 871 Payne Ave. St. Paul, MN 55101 G STATE OF DEPARTMENT OF NATURAL RESO PHONENo.296-4800 500 LAFAYETTE ROAD, ST. PAUL, MN 55106 January 27, 1988 Mr. James Ault HENNEPIN COUNTY DOT 320 Washington Avenue South Hopkins, MN 55343 Dear Mr. Ault: RE: PERMIT 88-6177, COUNTY ROAD 15 SAFETY IMPROVEMENTS, LAKE MINNETONKA ,27-133P) AND WETLAND 27-914W I ESW Our review of your permit application and supporting materials indicates that the criteria of Minnesota Rules, part 6115.0190, subpart 3. item F. are met (relating to the lack of other feasible and practical alternatives and that the public need rules out the no -build alternative). Therefore, a waiver of the filling prohibition for a roadway is granted and the issued permit for this project is enclosed. Please note that no additional mitigation will be required because of your plans to expand upon the small pond adjacent to the County's Orono Maintenance Station. We highly recommend however that the County make a concerted effort to control purple loosestrife should it spread as a result of excavation. The DNR contact for purple loosestrife information is Jay Rendall. Division of Fish and Wildlife, at 297-3763. Please feel free to call Judy Boudreau at 296-7523 for any further questions. Sincerely, Ronald D. Harnack, Administrator PERMITS AND LAND USE SECTION Encl3sure cc: USCOE Hennepin County SWCD Minnehaha Creek WSD (87-232) City of Spring Park City of Orono c/o Jeanne Mebusth Steve Walter, C.O. St. Paul Waters Lake Minnetonka file (27-133 #14) Wetland file 1127-914W AN EQUAL OPPORTUNITY EMPLOYER I.AKI MINNETONKA LIZ P.O. Box 387, Wayzata, Minnesota 55391 BOARD OF MANAGERS David H Cochran. Res. • Albert L Lehman • John E Thomas Camille D Andre • James R 5pensley • Richard R Miter • 1khad R Carroll Permit Application No.: 87-232 February 3, 1988 Owner: Hennepin County DOT 320 Washington Avenue Hopkins, MN 55343 Location: Cities of Mound, Spring Park, and Orono, Sec 13CC Purpose: Stormwater Management Plan for a construction project involving 2.8 miles of County Road 15. Project includes curb and gutter, sidewalk and storm sewer installation. Dear Sirs: Receipt is acknowledged for the following which you have submitted as part of the above permit application: 1. Review and approval by the DNR. This plan and letter are in accordance with the action taken by the Board of Managers on December 17, 1987 in reference to the above permit. This letter is your permit from the Minnehaha Creek Watershed District. Permit approval is based upon the folowing exhibits: 1. Permit Application No. 87-232 received November 25, 1987. 2. Plans and specifications for road construction and bridge replacement prepared by Hennepin Co. dated November 27, 1987, 3. Flood Insurance Study for the City of Orono. 4. Permit No. 88-6177 issued by the DNR January 27, 1988. This permit permit is valid for one !1) year. If construction is not complete within one (1) year, an extension must be requested. Please contact the District at 473-4224 when the project is about to commence so an inspector may view the work in progress. Very truly yours, EUGENE A. HICKOK AND ASSOCIATES cc: Board Engi eors. for bhp, District L. Smith J. Boudreau, DNR l r City of Mound Tchael A. P nzer, P.E, ��, ray n City of Spring Park City of Orono Date of Issu NA-07733-01 IfNNESOTA Department of Natural Resources Division of aters PROTECTED WATERS PERMIT P.A. Number 88-6177 Pursuant to Minnesota statutes, Chapter 105, and on the basis statements and information t:ntained in t'+e permit application, letters, macs and plans suhmitted by the applicant and others supporting data, all . .n::' are -4ade a part hereof by reference, PERMISSION IS HEREBY GRANTED to the applicant named below to change the course, current. or cross section of the followina: Protected Mater County Lake Minnetonka 27-133P(Seton Lake #14); Wetland 27-914W Hennepin Name of Applicant Telephone Number (include Area Code) Hennepin County DOT c/o James Ault (612) 35--33A1 Address (No. C Street, RFD, Box No.. City, State, Zip Code) 320 Washin ton Avenue South, Ho2kins. MN 1;5343 Autho-iled to: replace inplace bridge number 90467 with bridge number 27560 and widen County Road 15, thus filling 0.05 acres of wetland 27-914W, all as indicated in application received November 24, 1987 and in plans identified as Hennepin County Project number 8024. Purpose of Permit: Expiration Date of Permit road safety improvementa P Property Described as: County y SW} Section 18 SEi Section 17 T1 7N R As Indicated: (0) As Indicated: (11) Does not apply Ord This permit is granted subject to the following GENERAL and SPECIAL PROVISIONS: GENERAL PROVISIONS 1. This permit is permissive only and shall not release the permittee ;rom any liability or obligation imposed by Minnesota Statutes, Federal Law or local ordinances relating thereto and shall remain in force subject to al. conditions and limitations now or hereafter imposed by law. 2. Th•s permit is not assignable except with the written consent of the Commissioner of Natural Resources. 3. Thz Regional Hydrologist shall be notified at least five days in advance of the t:mmencement of the.work aut.hcri:e1 hereunder and shall be notified of its completion within five days thereafter. The notice of permit iss.e: by the Commissioner shall be kept securely posted in a conspicuous place at the site of operations. 4. No change shall be made, without written permission previously obtained from the Commissioner of Natural Resources in the dimensions, capacity or location of any items of work authorized hereunder, 5. Tie permittee shall grant access to the site at all reasonable times during and after construction to authorized: represen-atives of the Commissioner of Natu^a: Resources far inspection of the work authorized hereunder. 6. This Permit may be terminated by the Commissioner of Natural Resources at any time he deems it necessary the conservation of water resources of the state, or in the interest of public health and welfare, or for viclat::n of any o; the provisions of this permit, unless otherwise provided in the Special Provisions. 7. Construction work authorized under this permit shall be completed on or before date specified above. Jccn ,ritten request to the Commissioner by the Permittee, stating the reason therefore, an extension of tine may be cDtaire:. 8. The excavation of soil authorized herein shall not be construed to include the removal of organic Tatter indicated above) unless the area from which such organic matter is removed, is impervious, or is ieale: the application of bentonite after excavation. 9. In all cases where the doing by the permittee :f anything authorized by this eerait shall involve t'+e ta.irg, using, or damaging of any property rights or interests of any other Gerson or rersons, or of any cunlicly :wre: lands or iaprovements thereon or interests therein, the permittee, `,nrnrs priceeding therewith, shall :2t3in Cie written rnnaPnt of all per�rnt, agencies, or auth,,rities concerned, and shall acquire all oroperty, rights and interests necessary therefore. 10. This permit is permissive only. No liability shall be imposed upon or incurred by the State of Minnesota or any of its officers, agents or employees, officially or pers nally, on account of the Granting hereof or ^n account of any damage to any Gerson or property resulting From any act or omission of the permittee or any c' its agents, employees, or contractors relating to any matter hereunder. This permit shall not be construed as !stopping or limiting any legal claims or right of action of any person other than the state against the permittee, its agents, employees, or contractors, for any damage or injury resulting from any such act or omission, or as estoppirg or limiting any legal claim or right of action of the state againsL Lhe permittee, its agents, employees, or contractors for violation of or failure to comply with the permit or applicable provisions of 1?w. 11. No material excavated by authority of :his permit nor material from any other source, except as specified herein, shall be placed on any portion of the oed of said watc,s which lies below (as indicated above). 12. Any extension of the surface of said waters resulting from work authorized by this permit shall become protected waters and left open and unobstructed :or use by the public. 13. This permit does not obviate any requirement for federal assent from the U.S. Corps of Engineers, 1135 U.S. Post Office and Custom House, St. Paul, Minnesota 55101. SPECIAL PROVISIONS 14. The permittee shall comply with all rules, regulations, requirements, or standards of the Minnesota Pollution Control Agency and other applicable federal, state, or local agencies. 15. Permittee shall ensure that the contractor has received and thoroughly understands all conditions of this permit. 16. Erosion control measures shalt. be adequately designed for the site characteristics. They may include staked haybales, cliversion channels, sediment ponds, or sediment fences. They shall be installed prior to commencement and maintained throughout project. All exposed soil shall be restored (by seeding and mulching or sodding and staking) within 72 hours of completion of project. 17. ExcavaLed materials shall not be dep.aited or stored along side the protected water in a manner where the materials can be redeposited into the protected water by reasonably expected high water or storm runoff. cc: 'TSCOE :_,tnnepin County SWCD Minnehaha Creek WSD (87-232) City of Spring Park City of Orono, c/o Jeanne Mabusth Steve Walter, C.O. S. Fecht, St. Paul Waters Lake Minnetonka file (27-133P #14) Wetland 27-914W file JB/dv h ed Signet Auito Title Date /�7 Rotiald D, H rnack ti AD"MrK STRATOR, PERMITS AND LAND U SEC ION W Orto G Bonestroo, PE. Bonestroo IE Jooseph rt tC AnA�ikP PE Rosene rg.PE PE Bradford A Turner. RK hard E Turner. PE MEN Anderlik � PE Jame' C Con.ok, Glenn R Cook. PE Associates Thomas E. Noyes. PE Robert G Schunrcht, PE Marvin L Sorvala, PE Engineers & Architects February 10, 1988 City of Orono Box 66 Crystal Bay, MN 55323 Attn: Jeanne Mabusth Re: 13935 Co. Rd. 15 Dear Jeanne: Berth A Gordon, PE Thomas W Peterson, PE Charles A Erickson Richard W Foster, PE Michael C Lynch, PE Leo M Pawelsky Donald C Burgardt, PE James R Maland. PE Harlan M Olson Jerry A Bourdon, PE Kenneth P Anderson. PE Susan M Eberlln Mark A Hanson, PE. Keith A Bachmann, PE. Mark A Serp Ted K Field. PE Mark R Rolls, PE. Michael T. Rautmann, PE Robert C. Russek, A.IA Robert R Pfefrerle. PE Thomas E Angus. PE David O Loskota, PE Howard A. Sanford, PE. ' E C ' IIE2 'I' We have reviewed the information submitted by Hennepin County relative to flood plain encroachment on the County Road 15 project. The county will be filling in a portion of wetland area 914W. The County will also be working within 75 feet of the Lake Minnetonka shoreline. The total encrochment into wetland 914W is 0.05 acres. The project will not result in any reduction in the water storage area. Excavation of the ditch north of Cou zy Road 15 will cause a slight increase in water storage area. The drainage area that contributes flow to wetland 914W is 27 acres. There is approximately 2.6 acre feet of storage in the wetland which allows the outflow to be controlled at 17 cfs. The culvert under County Road 15 will be increased from 24 inch to 30 inch. The actual control for the wetland is an existing 24 inch culvert on Casco Point Road that is 1.5 feet higher than the invert of the proposed 30 inch pipe. The city could reduce the discharge from the area North of Co. Rd. 15 in the future by dredging out the wetland. The area being disturbed within the 75' setback area of Lake Minnetonka is highlighted on the attached plan. The construction in this area will be above the 931.5 elevation and will not require a permit from the DNR. The plan provides for excavating and filling up to two feet in the area shown. The storm sewer comming from the Hennepin County shop will be upgraded from 18 inches tL 30 inches. Hennepin County will be increasing the pond size near the shop as a part of this project. The drainage area that contributes flow to the pond is 12.5 acres. The pond will allow the outfall to be controlled at 8 cfs. Page 1. 01 2335 West Highway 36 • St. Paul, 10innesota 55113 • 612-636-4600 City of Orono Ms. Jeanne Mabusth Orono, MN February 10, 1988 The proposed improvements along County Road 15 vill not result in a significant change in the quantity or quality of vater discharged to Lake Minnetonka. If you have any questions, please contact this office. Yours very truly, BONESTROO, ROSENE, ANDERLIR 6 ASSOCIATES, INC. &'� R /,a, Glenn R. Cook =C:ci Enclosure Page 2. O1 -r 'c'�'7k l•U''1' , v JC _ - a. 'r.• r - w'i..•,.1,•= �' -_. i. ` rt¢ )_ i t _yt•:: • u own MOUE`, �- 77 / Scun0eirs p►'I ,.i•� •� 41 l flit `9�nw 9olL�J %�/t{nFtF.\l't70[� 35 �.� Lam. � • ��. � •�. i �— _ _ �R .4: ,•', � ,' J lUl�n n- A-A-- - --_- rots ^� \ ",� > kv; - -�:-=:r1•i'.S..ear!LL �+s • o Lake C R V E yr• C ' 1 , COUNCIL MEETING To: Mark E. Bernhardson, City Administrator From: John R. Gerhardson, Public Works Director CITY OF ORONO Date: February 17, 1988 Subject: Stormwater Feasiblity Study Request - John Dennis, 3055 Casco Point Road & Todd Waters, 3061 Casco Point Road On January 25, 1988, the City of Orono received a request from Mr. John Dennis and Todd Waters to perform a feasibility study of a stormwater problem on their properties (see attached letter). I have discussed this request with the City Engineer and have been advised that the feasibility study would cost $1,500. I have prepared a resolution requesting the City Engineer to prepare the feasibility study. RECOMMENDATION: To approve Resolution # directing the City Engineer to perform a stormwater feasibility study including but not limited to 3055 and 3061 Casco Point Road. PROPOSED MOTION: Moved by , seconded by , to approve Resolution # directing the City Engineer to perform a stormwater feasibility study including but not limited to 3055 and 3061 Casco Point: Road. CC: Todd Waters D. Davenport Jack Dennis TO: Mayor and City Council FROM: Mark Bernhardson, City Administrator Forwarded recommending approval. If the project proceeds, then these costs would be made part of the project. City of ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION ORDERING STORM SEWER FEASIBILITY REPORT FOR STORM WATER IN THE CASCO POINT ROAD AREA WHEREAS, the City of Orono has received a regnPst from two Casco Point road residents requesting the City to review a storm water ponding problem; and WHEREAS, the City staff has reviewed the request and has determines. that further study of the area is necessary to determine the exLent of the storm water problem; and WHEREAS, the Orono Council has reviewed the information presented to them; and WHEREAS, the Orono City Council feels that more information is needed to determine the extent of an existing storm water ponding problem; and WHEREAS, the most efficient manner in which to obtain this information is to perform a feasibility study, which will determine the extent of the problem, number of acres included in the drainage area and the most efficient and cost effective manner in which to proceed if it is determined to be a significant problem involving City of Orono action. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Orono direct the City Engineer to perform a feasibility study of the area of 3055 and 3061 Casco Pont Road and report to the Council with all convenient speed, advising the Council in a preliminary way as to the feasibility and estimated costs to benefitted properties in that storm water run --off area. Adopted by the City Council of the City of Orono this 22nd day of February, 1988. James R. Grabek, Mayor ATTEST: Dorothy M. Hallin, City Clerk LCONAPO C. LINGO I ':,AMC B.SOLUM N D U I S T �a V E N N U M tHOMAS E.GLE"NON L AV RE SS V ACw MAN tHOMAS N GAPPE-t L I g PENCE J SELIG GERALD C MAGNUSON DARYLE L UPHOFf Tf RE 5A B. DONNER EO WA RD M.GLCNNON DAVIOJ DAVENPORT JOHN R. MOUSTON MELVIN I. C.ENSTEIN MAPA P JOHN5D1. 4200 IDS CENTER DCNNIS M. O'MALLEY RODC PT J.5HEnAN RICH. RO . PPIMU'H MINNEAPOLIS, MINNESOTA 65402 EUWARD ­ WEGERSON ISRACL E.KPAWETZ n WALTLR I)AC.— TELEPHON= 16121 371-3211 DANIEL J. SHFRAN CUGENE KEATING JEFF REY R SCHMIDT DAVID A ALLGEYER VAMES P. MARTINEAU TIMOTHY—DUTLER TELEX 29 0044 TERRCNCE J. FLEMING RIC HARD FITZGERALD RODENT C MITCHELL,JR. TELECOPIER 16121 371-3207 EN H09TlVN0 PHIJ. ORTHUN J. MICMAfI - " CAPLE: LINLAW MINNEAPOLIS ROLE JOHN A FOR' ST WILLIAM F F J. KEVIN COSTLEY RODCRT J HARTMAN WgYZ ATA OFFICE DCOORAH M. AEGAN MARTIN P. ROSENBAUM JOHN J.CG- ..CLLY JERROLD F. BERjFALK J05C PM 0. KOHLER MAR' E. CU R I'll 740 EAST LAKE STP.E' ELINOR C. ROSCHSTEIN ROSANNE M.WIRTM C' V ID M.LEBCDOFF RICHARD D. MCNEIL WAYZATA, MINNESOTA JCII DEBRA K. PAGE •N H STROTHMAN DONALD C.5W ENSON MICHAEL O. OLAFSON DA.IO G.NEWHALL BRUCE A. BONJOUR SUSAN E. BARNES KURT'5 A. GREENLET JAMES P. MCCARTMY JOCL H.GREEH RODV.ATMORE STEVEN J.JOHNSON WRITER'S DIRECT DIAL NUMBER DAVID L. HALLETT PAT RICK OELAN CY RICHARD IHAIG CHARLES R WCAVER, JR NOWAR0 J. AAUFFMAN AOOCPICA 1. MACKCNZIE ANN M. PARRENT R ONALD G. VANTINE THOMAS G. LOVETT Br 473-4208 DAVID L. $ASSEVIIIt JONN B. WINSTON DAVID B. WCSCOE DAVID A. DONNA LAUPANCC R.WALOOCM LYNN M. ANDERSON DENISE D. REILLY January 20, 1988 Ms. Jeanne Mabusth City of Orono P. O. Box 66 Crystal Bay, MN 55323 Dear Ms. Mabusth: JI1�AN 251988 I�I JONATHAN M. BYE TIMOTHY P. BAfR TIMOTHY S. MCI TEC J POREAT PAULSON. JR. JOSEPH A. THUM50N JOSEPH W. DICKER ANN L. IIJIMA ELIZABCTH G. AB'/ WILLIAM Y.KW K.TMAPINE N. HELMS WALLACE G MILKE CHARLES P. MOOPSC PATI JO POFAIIL LUKC H. TCRNAAR MICHAEL J. YOUNU KAREN L. SCHAi:IDCR OF COUNSEL NOR MAN L. NEWMALL RETIRED THOMAS VENNUM On t. aalf of both Mr. and Mrs. John Waters and Mr.. and Mrs. Jack DenrJ:, we would like to request that the City of Orono undertake to have prepared a feasibility study to examine whether or not the storm water run-off that from time to time inundates portions of the Waters' and Dennis' property ought to be the subject of a storm drainage public improvement project. Based on the conclusions of Greg Kopischke of Westwood Planning and Engineering, the Waters' and Dennis' feel that the storm drainage run-off that is stored on their property from `ime to time is not the result of an act of r.ture, but rather the result of development upstream of both properties. Accordingly, our clients are desirous of having a study undertaken to ascertain whether other parties in addition to the Dennis' and the Waters' should bear some cost responsibility for the construction of a storm drainage improvement. Would you please send me whatever materials may be required by the City to formally petition for such a study to be undertaken. Sincerely, LIN..QUZST & VEN L, i/ D id J. D enp DJD:cap cc: Mr. and Mrs. Todd Waters Mr. and Mrs. Jack Dennis e { sU40L MEHING To: Planning Commission Chairman Kelley FEB 22 19�'8 Orono Planning Commission Members CITY OF ORONO City Administrator Bernhardson From: Jeanne A. Mabusth, Building & Zoning Administrator Date: February 9, 1988 Srbject: Proposed Ordinance Amendment - Clarification on Use of Clean Fill List of Exhibits Exhibit A - Ordinance No. 45, Second Series Exhibit B - Proposed Amendment of Chapter 10 In recent months, staff has experienced difficulty with enforcing the type and nature of fill to be used with either conditional use permits or grading permits for land alterations. There is nothing in the Municipal Code that establishes a standard for fill or rather "clean fill". The quick and dirty way was to amend Chapter 12 requiring no pu` is hearings (review the Ordinance amendment approved by Council on December 14, 1987). The result was a broad, generalized code amendment that solved the immediate need. Council approved the amendment but asked tr3t staff follow up with a more comprehensive amendment of the zoning chapter, specifically, addressing the land alteration sections and incorporating a definition of clean fill. Section 10.03, Subdivision 19 (Land alterations requiring conditional use permits); Section 10.31, Subdivision 5 (B) (Seasonal recreational district - land alterations); Section 10.55, Subdivision 11 (B) have been selected by staff for inclusion within the amendment of Chapter 10. Ii "inning Commission has no other additions or corrections, staff proposes the amendment for your recommendation of approval. The ordinance will be presenLc-' Lo the Council for action at their February 22, 1988 meeting. PLANNING COMMISSION RECOMMENDATION: Planning Commission unanimously approved the Clean Fill Amendment as proposed. Ayes 6, nays 0. ORDINANCE NO. 45 , SECOND SERIES AN ORDINANCE AMENDING SECTION 12 OF ORDINANCE NO. 12 ADOPTED APRIL 11, 1984 AND ENTITLED 'AN ORDINANCE ADDING SECTION 12.09 CLEAN FILL" The City Council of the City of Orono ordains: Section 12.09 Clear. Fill: Subdivision 1. Clean fill shall be all native soils as described in the Unified Soils Classification System. Organic, manmade and reprocessed materials, topsoil, and rocks larger than 0.25 cubic yards (2.9' dim.) shall not be considered clean fill. Subdivision 2. Land alterations involving filling and grading activites, whether requiring permits or not, shall be performed with clean fill only, as described in Subdivision 1. This ordinance becomes effective upon publication. Passed by the Council the 14th day of December, 1987. Jame R. Grab , Mayor k' ATTZST: othy M.(-;rallin, City Cler Published Yn the Laker and Pioneer Newspapers on the 28thday of December, 1987. ORDINANCE NO. , SECOND SERIFS An Ordinance of the City of Orono, Minnesota, amending Orono City Code Chapter 10 entitled "Land Use Regulations (zoning)" by adding a definition for clean fill and by amending other sections of Chapter 10 that govern land alterations by adding further clarification language on the use of fill. The City of Orono Ordains: The Municipal Code of the City of Orono is amended by adding Ordinance No. . Second Series: SECTION 1. Orono City Code Section 10.02 is hereby amended by adding the following definition: Clean Fill. Clean fill shall consist of all native soils as described in the Unified Soils Classification System. Organic, man-made and reprocessed materials, topsoil and rocks larger than 0.25 cubic yards (2.9' diameter) shall not be considered clean fill. SECTION 2. Orono City Code Section 10.03, Subdivision 19 is hereby repealed and the following language substituted in its place: Section 10.03, Subdivision 19. Prohibition. It is unlawful for any person to remove, fill, or use for fill, dredge, store or excavate rock, sand, gravel, dirt or similar material within the limits of the City; to fill or reclaim any land by depositing such material or by grading of existing land so as to elevate or alter the existing natural grade; or to build, alter, or repair any seawall, retaining wall, or to otherwise change the grade or shore of lakeshore property without a conditional use permit issued by the Council. All of the above referenced land --- -- --- --------------- ---- alterations involving filling and grading shall be performed with only "clean fill" as defined in Section 10.02. Granting of such permits is subject to other regulations and prohibitions of the City Code, and other applicable statutues or ordinances of other governmental bodies. SECTION 3. Orono City Code Section 10.31, Subdivision 5 (B) is hereby repealed and the following language substituted in its place: B. Land Alterations. Grading or physical alteration of any platted public right-of-way for any purpose including inland property access is prohibited except when such work has been specifically authorized as part of a permit issued by the Council. The permit application shall consist of a detailed land survey of the right-of-way and appropriate engineering drawings sufficient to identify the full extent of all proposed work. Permit approval shall be subject to obtaining a grading permit from City staff, land alterations involving filling and grading shall be performed with only "clean fill" as defined in Section 10.02, and all other permits as may be required by other agencies having jurisdiction. Public rights -of -way so improved shall be maintained by the licensee. SECTION 4. Orono City Code Section 10.55, Subdivision 11 (B) is hereby amended by adding th( following landguage: 4. All filling and grading activities shall be performed with only "clean fill" as defined in Section 10.02. This ordinance becomes effective upon publication. Passed by the City Council this 22nd day of February, 1988. James R. Grabek, Mayor ATTEST: Dorothy M. Hallin, City Clerk 21788.3 C'3UNCIL MEETING TO: Mayor and City Council FROM: Mark Bernhardson, City Administrator , CITY DATE: February 17, 1988 �I`� SUBJECT: Capital Budget Plan Attachment: A. Draft Capital Budget Plan 1988 Through 2000 ISSUE - Presentation of initial draft of a City capital budget program to gain understanding and begin Council discussions in order to develop an appropriate capital budgeting framework. INTRODUCTION - As part of the strategic planning for the last two years has been discussion of a long range financial plan, an element of which would be long range capital budgeting program. The Council had recently requested a capital budget specifically as it relates to certain decisions concerning long term programs and financing issues. Presented for you as the Attachment A is an initial draft of a capital budgeting program. DISCUSSION - The draft submitted as Attachment A is simply that, a draft. When more fully developed it should provide a framework within which discussions regarding long term capital spending as they relate particularly to Municipal State Aid layout, County Road 15, existing bonded indebtedness together with potential facilities expenditure can take place. As this is a first draft to elicit further discussion, further efforts have not been made to try to "even out" expenditures, look for creative financing alternatives etc. This is not a program that is requested to be adopted at this time. Items that could adjust the program include: - Inclusion of other plans (major ones are not anticipated.) - A review of priorities - Chosing not to do projects - Reprogramming projects from one year to another - Revamping of bonding sizes and years together with the impact of rates. (It should be noted that on a $1 million issue over the period of 15 years, a 1% point difference in interest rates cost about $75,000 over the period of the bonds. This can have a substantial effect in a volatile bond market.) To be most useful, a capital budget should be updated annually prior to the regular budget and based on that review the City would determine budget needs, both for the long term and for the immediate upcoming budget. It should be noted, among other things, that payments for bonding are special levies that can be taken outside the City's levy limit. ALTERNATIVES - 1. Discuss issues as they relate to the following: - Format - Programming - Bonding 2. Acknowledge as a draft 3. Table discussion for future meeting 4. Direct staff to revamp, based on issues and priorities RECOMMENDATION_ - It is recommended that the Council following discussion of issues related to this as a draft, realizing it is subject to future revisions, relate their comments and ideas as they relate to format and direct staff to work on a second draft in order to provide a framework for pertinent capital financial decisions. PROPOSED MOTION - Moved by _, seconded by , that the Council following discussion of issues direct staff to work on redrafting the capital budget plan in order to incorporate their issues and ideas in order to make this a workable framework for financial decisions. Ayes , Nays CITY OF ORONO CAPITAL PLAN PAGE 1 1988-2000 ANTICIPATED EXPENDITURES SUMMARY (000,S) FINANCING EST FUND TYPE CATAGCRY SOURCE TOTAL COST 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 General Fund Tranaportation County Rds B 350-450 IS 75-75 TOTA•, 425-525 425-525 Municipal State NSA Aid B IS O TOTAL 5,930 Other Streets B 1) IS TOTAL State Highway City Facilities B IS -I IS-R OPS(B) TOTAL 300/yr (15 yrs) Leans Purchase/Bond Park Pund n 2) DP TOTAL Enterprise Funds Sever IS-S 3) UC Water IS-W 3) UC Golf IS-G 2) UC OPS 115 286 411 166 166 166 166 166 166 - - 438 761 524 212 194 389 554 - 51- 350 50 350 - - - 350 - 100 100 100 100 90 80 75 70 60 55 55 50 100 100 100 100 100 100 100 100 80 75 75 70 100 100 100 100 110 120 125 130 160 170 170 180 300 300 300 300 300 300 300 300 300 300 300 300 Special Assessments Stubbs Bay B 1000-1300 4) CS 1) Currently funding under on -going maintenance/major upgrades may require substantial SA 2) No plan presently developed 3) Program not developed/no significant expenditures anticipated 4) Good estimate not presently available/not incorporated in bonding/revenue source figures B Bonds IS Internal Sources IS-S Internal Sources - Sever IS-W Internal Sources - Water IS-G Internal Sources - Golf IS -I Internal S�urcea - Interest Earnings IS-R Internal Sources - Reserve OPS(B) Operating Revenues (Bond Payment) OPS Operating Revenues OS User Charges CS Connection Charges 1988 General Obligation Balance 1/1 35 Issued (Int. Rate/1 yre) 450 (7/5) Principal Payments 35 Balance :2/31 450 Annual eayments Principal 35 Interest 1 TOTAL 36 Revenue Sources MSA 36 OPS(B) SA TOTAL Special Assessments Balance 1/1 2350 Issued - Principal Pay 325 Balance 12/31 2025 Annual Payments Principal 325 Interest 166.1 TOTAL 491.1 Revenue Sources SA 461.1 OPS(B) 30 CS TOTAL BONDS 12/31 2475 CITY OF ORONO PAGE 2 BOND INFORMATION (000'S) 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 405 360 270 1767 1564 1361 1161 961 2111 911 1711 1511 - - 1700 (8/15) - - - - 1350 (8/15) - - - - 90 90 203 t03 203 200 200 200 200 200 200 200 360 270 1767 1564 1361 1161 961 2111 1911 1711 1511 1311 90 90 203 203 203 200 200 200 200 200 200 200 31.5 25.2 154.9 141.4 131.4 108.8 93 77 169 152 137 121 121.5 115.2 357.9 344.4 334.4 308.8 293 277 369 352 337 321 166 166 166 103.5 98.2 341.8 296.2 249.1 213.3 188.9 176.8 272.5 93.5 91.5 78.5 18 17 16.1 48.2 86.3 95.5 104.1 100.2 96.5 92.5 79.5 76.5 121.5 115.2 357.9 344.4 334.4 308.8 293 277 369 352 337 321 2025 1690 1355 1095 940 785 630 475 320 240 160 90 335 335 260 155 155 155 155 155 80 80 70 60 1690 1355 1095 940 785 630 475 320 240 160 90 30 335 335 260 155 155 155 155 155 80 80 70 60 144.9 120.9 102.3 84 71.7 61.5 50.1 38.8 23 16 10.5 5 479.9 455.9 362.3 239 226.7 216.5 205.1 193.8 103 96 80.5 65 .`�.� 425.9 332.3 209 196.7 196.5 185.1 173.8 83 76 GO.5 45 IJ 30 30 30 30 20 20 20 20 20 20 20 .,..J 1625 2862 2504 2146 1791 1436 2431 2151 1871 1601 1341 Estimated Assessed Value 1075000 112000 116700 121400 125100 128800 132500 136200 139900 143600 147000 149000 150000 of Assessed Value 2.3001 1.800% 1.400% 2.400% 2.0001 1.617. 1.3501 1.0500 1.7400 1.500% 1.270. 1.070% 0.890% CITY OF ORONO SUMMARY OF REVENUES (000's) Revenued Sources/All Funds MSA-Municipal State Aid SA -Special Assassins -to Internal Sources: Ops(B) Operating (Bonds) OPS Operating IS-R internal Sources -Reserves IS -I IS -Interest IS-0 IS -Other 0 Other R Rent Watershed District Enterprise Fundst IS-S Internal Sources -Sever UC-S User Charges -Sever IS-W Internal Sources -Water OC-w User Charges -hater IS-G Internal Sources -Golf UC-G User Charges -Golf CS-S Connection Charges Estimated Tax L'Ty Increase Estimated Asses.ed Value Mill Rate Increase PAGE 3 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 36 115 286 411 166 166 166 166 166 166 166 461.1 449.9 476.9 551.3 473 273.3 272.1 185.1 284.8 227 96 30 233.2 225.2 471.8 426.2 388.1 353.3 333.9 326.8 452.5 283.5 100 100 100 100 100 100 100 100 80 75 100 100 100 100 90 80 75 70 60 55 51 350 50 350 250 16.4 15 15.1 14.5 13.9 13.2 12.6 12 11.2 10.6 l 2988.2 b WNCiL MEETING TO: Mayor and City Council �1r� r CB 2 FROM: Mark Bernhardson, City Administrator OF �.lT�► f1F OROhp DATE: February 8, 1988 SUBJECT: County Road 15 Financing Attachments: A. County 15 Memo Dated 11/17/87 B. County 15 Memo Dated 12/9/87 C. Memo Regarding Decorative Street Lighting ISSUES - 1. Determination as to the type of lighting the City would like have on County Road 15. 2. Information regarding the process for bonding for costs for the project. 3. Information regarding the net estimated costs. 4. Determination as to method for financing the project. INTRODUCTION - At the December 3, 1987 Council meeting the recommendation was that the County 15 project generally be financed as follows: - General tax funds - $218,000, Special Assessments $126,000 and Storm Sewer establishment of a storm sewer district - $84,000. At the time the staff also indicated that it would be looking at the costs of an improvement in street lighting. The City has in the interim discussed r;hether it would be more advantageous to bond for the costs of this project than to finance it internally. In addition the City has received better right-of-way estimates, which has been reduced from $162,000 to about $135,000. The numbers however at this point are still estimates and subject to cha-:ge. The bids have been received and the apparent low bidder is approximately 6% under the estimate given the City. DISCUSSION - Issue #1 - Street Lighting A.) The current project anticipates relocation and/or replacement of th,? present lights standards which currently are affixed to the electrical poles. E.) As noted in Attachment C NSP submitted a proposal that would have more extensive street lighting and although these would still be on the wooden electrical poles. It would be based on a monthly ongoing cost of $6,835 per year that the City would have to pay. C.) Alternative Li htin - NSP itself does not participate in or install any decorative lighting programs. The City contacted the same contractor that has been awarded the bid by Mound and is being considered at by Spring Park. The cost in total for the program at 140 feet is $97,560 in capital cost and at 110 feet apart it is $120,300. (This does not include any possible credit for not replacing current one: These costs do not include the ongoing electrical costs that the City would have to pay. With Alternative II it would be 3,137 per year, Alternative III it would be 4,181 per year. Attachment C also includes a layout to show lighting impact of the . 140 ft spacing on a typical section of County 15. I_s_sue 2_ - Bond Financing - Issues related to use of bonds to finance at least a portion of the project are as follows: a. Determination of total amount of project (either including or excluding street lights.) b. Determination of the amount to be financed. C. In order to bond without a referendum a minimum of 20% o` the amount bonded would have to be assessed. (Assuming the City chose to bond for $500,000 of the project then the City would have to assess at least $100,000 of the project.) d.' Bonding_ Process - The following would be steps to be undertaken for the bonding process. 1. Estimated amount to be bonded and assessed. 2. Preliminary assessment hearing 3. Determination of preliminary assessment 4. Bond preparation 5. Bond sale Issue 3. Estimated_ Costs - As noted in the November 17th estimate, the project total was about $427,000 (not including change in the street lighting project). Right-of-way expenses have been e,timated to be reduced from about $ 162,000 to $ 135,000. The construction cost low bid is approximately 6% under the estimate. This 2 translates in Orono's case to a reduction from $427,000 to $384,000. with lighting Alte:-native II it would be $482,000. Issue 4. Sources of Revenue - The enti re procedure for establishing a storm sewer district is rather involved and is probably not beneficial for only $85,000 but would be for projects of $250,000 and larger. Comparison of previous recommendations are as follows: 11/28/87 12/10/87 City/MSA Funding 248,000 218,000 Special Assessments 108,000 126,000 Storm Sewer Dist. 72,000 84,000 TOTAL 428,000 428,000 Special assessment possible proration Commercially used - $18.00/front foot $18/front ft Residentially used - $9.00/front foot $9/front ft Method of Financing - The City has the option to fund the project internally or to bond for the project. Given the current low rate for bonds (6.5 for AA), r.he fact that the City can invest its own funds at a higher rate than what it bonds for, and the advantage to bonding as the tax ? evy to pay off bonds and interest is outside the levy limit. The City had looked to see if there was a means by which the tax levy for this could be taken out outside the levy limit without having to bond and was not able to come up with an affirmative response. ALTERNATIVES Issue 1. Street_ Lighting - Adopt Amend and adopt -- T,:.hle Reject Issue 2. Bond Financing - Accept Information Issue 3. Estimated Costs --------- ----- - Accept - Utilize initial estimates Issue 4. Method of Financing 3 Sources - Adopt preliminary allocations - Amend and adopt - Table Means of Financing - Set preliminary assessment date and commence bonding procedure - Finance through MSA or internal sources RECOMMENDATIONS Issue 1. It is recommended that the City as part of the means to upgrade the appearance in the Navarre area install the decorative lighting system at a space of 140 ft per light for a total cost of approximately $100,000 and that this be financed as part of the overall project. Issue 2. Should the City decide to bond for the proceeds that it establish April 11, 1988 as a preliminary assessment date for the project. Issue 3. Current Estimates - It is recommended that the Council accept the information end that adjustments be made for in the method of financing estimates for these changes. Issue 4. Method of financing A.) Sources of Revenue h_ - The total project in,_1 ding County street construction _ is over $1.5 million just i<.. Orono (The entire amount both City and County costs for all three communities is about $4.5 million.) As part of this it is recommended that the City assess about $130,800 of the project to the abutting residents at a rate of $7.00 per front foot for residentially used property and $20.00 on non -residentially used property. B.) Means of Finance - It is recommended that the City finance approximately $485,000 through bond proceeds and that the balance of the lighting $84,000 be funded internally. The abutting residents share is less than 10% of the total construction cost and about 20% of the City's share of ti,u costs. Should t:ie right-of-way costs be reduced below $135,000 and construction costs not increased, the City could reflect a prorata reduction of the assessment so long as it doesn't in total go below 20% of the amount bonded. Issues involved in the assessment are: a.) Total assessed b.) Proration of assessment c.) Length of assessment d.) Interest rate (this generally is 1-1.25% over the rate of the bonds.) This is the total, plus sources of revenue recommended as f of l oas : Base Project (Revised) S384,000 Street Lighting 97,500 $481,500 1pproximate Bond Amount $485,000 -inancing Means General Fund 354,200 Special Assessment Commercially Used($20/Ft) 107,000 Residentially Used ($7/Ft) 23,800 TOTAL 130,800 --_-�--- $485,000 PROPOSED MOTION - Moved by _, seconded by _ , that the Council directs the staff to undertake the necessary preparation to bid f r decorative lighting project on County 15, that the City establish April 11, 1988 for the preliminary special assessment hearing and that the City take the necessary steps to be ready to bond for the project by the first meeting in May. Ayes Nays TO: Mark Bernhardson, City Administrator FROM: John R. Gerhardson, Public Works Director DATE: February 17, 1988 SUBJECT: Street Lighting Cost Co. Rd. 15 Recently I met with a private consultant regarding street lighting costs for County Road 15. The attached sheet indicate three options available. Option one shows the cost if NSP were to perform the lighting. It should be noted that NSP does not provide decorative light poles. It should also be noted that the annual costs from NSP are considererally higher as they build in the construction costs in the electric rates. Plan A of the attached sheet shows an engineers estimate of the costs for installation and annual costs and seems appropriate for the City of Orono. If approved the consultant would prepare plans and specifications for bidding the street lighting for installation during the reconstruction of County Road 15. The consultants fee for the above is $5500. Plan A is the same lighting plan and design as the City of Mound and is being considered by the City of Spring Park on March 7th, 1988. TO: Mayor and City Council FROM: Mark Bernhardson, City Administrator DATE: November 17, 1987 SUBJECT: County Road 15 - Final Plan Approval and Financing ATTACHMENTS_ A. County 15 - Final Plans B. Preliminary County 15 Approval Dated 10/25/84 C. County 15 Upgrade/Approval of Change Dated 10/31/86 D. CSAH 15 Financing Dated 10/22/86 E. Gerhardson Memo Cty Rd 15 Dated 10/22/87 F. County 15 Plans Dated 11/5/87 ISSUES - 1. Review by the Council of the final plans CSAH 15 taking comments from the public and identifying the issues related to the plans. 2. Review of financing alternatives and discussion of issues related to those financing alternatives. INTRODUCTION - The County 15 project was initiated by the County in about 1967. Over the next 15 years the communities considered various alternatives with the County principally desiring to go with a four lane configuration as that was what was needed to meet the County/State Aid Highway standards in order to use CSAH money on the upgrade. Because of the concern relating to the four lanes west of 19 and the impact that would have on Shoreline Drive east of 19 the project was stalled until late 1983 early '84 when the Orono Council gave its conceptual approval to an essentially two lane design with turn lanes which would amount to some widening principally at the intersections for the design. This conceptual approval was followed by preliminary approval of the plans submitted by Hennepin County on October 29, 1984. The County wanted the preliminary plans approved by each of the communities prior to the submission of the plans to the State's Variance Board for County/State Aid Highways. This variance was considered during the summer of '85 ar.1, approval given for the variance in late summer or early fall 1985. In the fall of 1986, as noted in Attachment C, the County approached each of the Cities to see if two of the changes, one in Spring Park and one in Mound, would be acceptable changes to the preliminary plans. The Council on November 10, 1986 agreed with those changes as noted in Attachment C. (When the original variance had been granted the program was placed on the five year capital budget for 1989. Through the efforts of the local communities the County moved the priority on it so that construction would take place in late '87 or early 188.) The County has been in the process of drafting final plans during the past year based on the approvals previously given and is now submitting the final plans for approval. In advance of the final approval the City has been considering its financing as noted in Attachment E and F. The total project cost for the entire three city project is $4.5 - 5 million. With the City responsible to provide funds for $428,000. This a new estimate that is down from the original $488,000. Issues identified at the Council's November 9, 1987 meeting included concern regarding sidewalk on both sides, the use of special assessments for funding a portion of the project and the penalty the City would incur for utilization of MSA funds related to the use of MSA funds on a County State Aid Highway project. DISCUSSION - ISSUE 1 - FINAL PLAN APPROVAL_ - The principal focus of concern in advance of people seeing the final plans was the construction of sidewalks, the cost of which for the City of Orono would total about $47,000. Among those present at the November 9, 1987 meeting were indisiduals who expressed the opinion that there was rot a need fcr sidewalks in their area, as there were few pedestrians and that there would be encroachment into certain properties. During the week of November 16th, John Gerhardson has been reviewing these plans with any parties who have been interested to call. The original inclusion of the sidewalks on both sides by the County was in response to an agreed to request by the three Cities because of the narrow width and relatively high volume for an essentially two lane road. Additionally although no objective data cxist to indicate such, installation of sidewalks along a fairly narrow route will tend to generate pedestrain traffic where none existed before because people did not feel it safe to use without sidewalks. Additionally the need for sidewalk on both sides is the fact that it is difficult to cross from one side to the other on a busy street in order to utilize a one sided sidewalk system. - Maintenance - Related to the installation of the sidewalk is the maintenance of that sidewalk. As this is a "regional" sidewalk and the fact that of sporatic snowplowing or removal by abutting property owners is a concern, the City could undertake snowplowing for a "regional" sidewalk system as the City does have the capability with its current equipment. It is expected the City would do this generally within a two to five day time period after a snowfall when all the streets have been opened up. Additional cost of this would be the time/overtime available or needed to undertake this, which once constructed the City will be better able to estimate the amount. (Probable under $2, 000) other Highlighted Changes - Besides the installation of sidewalk on either side of County 15, principal changes are turn lanes particularly in the vicinity of: - Co. Rd. 19 & 15 plus revised signal light installation - Co. Rd. 15 at Casco Point Road - Co. Rd. 15 at Dunwoody Avenue ISSUE 2. FINANCING - Tapes of Funding - While the City had conceptually considered utilization of its MSA funds for its portion of the project, the fact that not all of the City's costs can be borne by the MSA fund (about $15,500) and the fact that there is a penalty related to its use, the City has explored the following general means for funding. - A. General Tax Funds - This would be frog a City's general tax b-u-d-g 61C that would be applied . rectly to payment of the cost related to this project. This would probably be levied over a 10 year period to pay off the bonds and interest for the project cost. While the City could internally finance it and charge interest the City would probably not be able to take the additional amount outside its levy limit. - B. Special Assessments - This would be after following the appropriate procedure for public hearings etc. This would be funded by levying an assessment against the benefitted property owners directly abutting the project. Payment would proably be over 10 years and would include both principal and interest. - C. Municipal State Funds - These funds are for the construction and maintenance of the City's 10 miles of designated Municipal State Aid Roads. As noted, the use of these for a County State Aid Highway (CSAH) would result in a penalty for other MSA City projects. The City is currently updating the City's MSA capital improvement plan to determine the impact of the penalty prior to a final recommendation. The net impact of funding this entire project from MSA is about $210,000 in lost money for the project. - D. Storm Sewer District - Because of problems that municipalities have experienced in the levying of special assessments for storm sewer projects where it was difficult to prove benefit to the person at the top of the hill who contributes storm water to the person at the bottom of the hill, the Legislature enacted legislation to allow Cities to set up storm sewer districts and have a general tax levy or user fee levied against properties in those districts. This is also 3 difficult to assess in built up areas especially for replacement of existing storm sewer. This fund would then be used to make storm sewer improvements within the established district. The City will be exploring more specifics prior to the Council meeting of December 14, 1987. Proposed Funding Plan - It is suggested that the City's costs as noted in Attachment G be funded as follows: ANNUAL PR=NCIPAL + 8% (EST) COST PER INTEREST ANNJAL FRONT FT UNPAID TOTAL PRINCIPAL TOTAL PRIN BALANCE GENERAL TAX FUNDS 247,829 24,800 OR MSA Signals/ROW/Retaining • :ills/Design and Contract Admin SPECIAL ASSESSMENT 107,747 Residential $9.17/ft 1st yr $.92 + $.73/ Driveways/Curb & Gutter/ ft going to Sidewalks 100 front ft = $917 Last yr $.92 + $.07/ft Comm $18.35/ft 1st yr $1.83 + 1.46 Last yr $1.83 + .14 STORM SEWER DISTRICT 72,314 $7,200 427, 890 Street Lights - In addition the City is currently exploring the cost and financing of a revised, coordinated street lighting system thru Orono and Spring Park to match Mound's planned lights. The City has just received the agreement tt-.it the County desires the City to enter into and this needs to be reviewed prior to acceptance of final plans. ALTERNATIVES ISSUE_1. - PLA14S - The following represent alternative actions the Council could take at the 11/23 meeting 1. Approval of final plans as presented. 2. Amendment of plans and approval. 3. Table for further consideration and/or information. 4. Rejection of final plans. e - ISSUE _ 2. __-__FI_NANCI_NG - The following represent financing actions at this Council meeting. 1. Direct staff to undertake the recommended recommendation. a. Establishment of a storm sewer district. b. Undertake the special assessment procedure for that portion of funds as recommended. c. Prepare appropriate bond sale to be issued for 10 years between 1989 - 1999 with payment through general tax funds and special assessments. d. Finalize and undertake the MSA funding plan for the projec ;s. 2. Table for f rther consideration 3. Amend the recommended mix plus initiate the steps to undertake that revised mix. RECOMMENDATION - It is recommended that Council consider the final plans^and make any comments they have regarding those plans for final consideration at the December 14, 1987 meeting. Additionally it is recommended that the issue of financing after the Council has discussed their ideas and issues that be tabled until December 14, 1987 for a recommendation and preliminary action on the financing. ("Final" action would be in a series of steps to implement the preliminary plan including special assessment hearings and bond passage etc.) PROPOSED MOTION - Moved by _ , seconded by , that the Council. table until its December 14, 1987 meeting the_ final plan approval together with the preliminary financing plan. Ayes __, Nays __ f, 12987.8 TO: Mayor and City Council FROM: Mark Bernhardson, City Administrat4llL DATE: December 9, 1987 SUBJECT: County Road 15 - Financing Alternatives Attachment A. Municipal State Aid Street Capital Improvements Plan B. County Road 15 Memo Dated 11/17/87 (without attachments) C. County Road 15 Costs D. Zoning/Plat Map - Navarre E. Petitions ISSUES 1. Initial direction to staff regarding financing of project as it relates to types of funding to be utilizied and approximate amounts for each type. 2. Adoption of agreement with Hennepin County. INTRODUCTION - At the November 23, 1987 Council meeting approval was given to the final plans for the construction of County Road 15. It was indicated at that time that staff would be bringing back further recommendations as to the financing. In addition the Attorney has been reviewing the agreement. that had been received just prior to the last meeting. DISCUSSION - A. Apportionment of costs - The original allocation of costs did not prorate the design and construction management costs to the individual construction items. This allocation does not change the total but does change the allocation among the three suggested financing types 11/28/87 Memo City/MSA Funding 248,000 Special Assessments 108,000 Storm Sewer Dist 72,000 428►00© 12/10/87 Proposed Allocation 218,000 126,000 1.) 84,000 428,0©0 1.) The reason the per foot cost did not go up is inclusion of front footage around the corners at 19 and 15 where work is done. B. Municipal State Aid Streets_ - Upon staff request the City Engineer has developed an initial draft(s) of the capital budget for the City's Municipal State Aid system roads. As noted in the diagram attached to the program that the City is served in a grid system of "major" streets and arterials. This is composed of a State Highway, County roads and MSA streets. The streets on the system have been the result of previous Council's actions and MSA program criteria. The dollar figure placed on each project in Attachment A and B is based or rough construction estimates. The plan is presented to indicate needs and funding sources. Projects proposed for certain years are not recommendations but are used to illustrate how such a plan would work. (As part of its overall goal in the transportation area (1988 Strategic Planning Goal #7) staff will, present for Council consideration during the next four months a more refined capital plan based on priorities, needs, and expectations.) Any "adopted" plan would be annually updated as to costs/priorities etc. Based only on the MSA street system the City has over the next several years needs of approximately $5.4 million with approximately $1.8 million available to it in the form of funds from the State. Should the City choose to undertake a substantial amount of these projects the City will need to use its General Tax Funding together with assessments, developers agreements and other sources to make up the difference. While all these upgrades do not need to be done in the next 10 years, the earlier the reconstruction work is done the less problem there will be for any attendant right-of-way acquisition. It is also anticipated that the relative cost of construction will be lower today than in the future. This layout of needs does not take into account needs that the City has for other City streets not on the MSA system that may need upgrades. Neither does it relate to needs on private, County or State roads the City may eventually take over. It is anticipated that private and County roads that may in the future come to the City would be at the standards to which the City would be build its streets. It therefore should not necessitate a substantial reconstruction amount. This may not be the case with City streets not on the MSA system. To the extent that they are not on a system however, they generally will not have the heavier traffic use that would be expected on MSA roads. C. ISSUE IL FINANCING - ----- ---------- 1. MSA/General Fund Financing - As noted above there are substantiate needs in the community for the MSA funding apart from utilization of it in conjunction with County Road 15. The most immediate items would relate to the two bridges over Willow and Old Crystal Bay together with work on Watertown Road. It is anticipated that most of the upgrading work on the streets would bring these roads to a 36 foot width which would provide minimum 32 foot width permitted by MSA funding together with a four foot bike path for utilization with the overall community transportation system. Currently most of these roads are at a 2:1 to 24 foot width. Actual design decisions would be made at the time specifications for each project were developed. Should the City choose to u e the MSA funds for the construction of County Road 15 it will have a penalty of 5% each year for a total of 10 years or 50% of the total amount of the project. As an alternative the City could use a tax levy commencing in 1989 to fund the portion it feels should appropriately come from general tax funds. Funding from the General Fund would have an attendent interest cost which would either be the cost to bond or the interest lost from internal funds. Utilization of $230,000 in MSA funds would be a net cost to the City of about $28,000 in MSA funds over utilization of general fund sources over the 10 year period at 7% interest. This drops to about 17,000 at 8% interest. Current interest rates for AA rated improvement bonds are about 7%. Interest rate on City investments over the last six months have ranged from 6.7 - 9.9. Bonding or Internal Financing - Should the City choose to fund a portion of the project out of General Fund levies, the choice to bond or fund internally would be predicated on the following: a.) Fund Balance and desired uses of balance b.) Interest rates c.) most of bonding (about $12,000) d.) Amount to be sp•:.:ially assessed (G.O. Bonds for improvements must have a minimum of 20% specially assessed) e.) Levy Limits (If bonded to the levy would be outside the levy limit) This issue will be reviewed over the next few months should the City decide to use a General Fund levy rather than its MSA funds. 2. Storm_ Sewer District - The staff continues exploring whether a special taxing district or a utility rate approach to fund a $85,000 portion is most appropriate. It is recommended that this portion be funded from one of these two approaches, and not funded by MSA funds, assessments or part of the General City Tax levy. 3. S2ecial Assessments - The major items as noted last time were for the abutting property owners to fund the cost: - Curb and gutter - Driveway aprons - Sidewalks The costs for square footage outlined last time we.e approximately: - Commercially zoned and commercially used property - $18.00 per front foot 3 - Single family residential use property - $9.00 per front foot Generally the residential zoned properties are under 150 front feet with the majority being under 100. Exceptions to this includP.t a.) Balboa property which has 550 front feet, and is currently undeveloped, b.) properties that are commercially used but have a residential structure on them, and c.) properties that have more than one single family house on them. (Please see Attachment D') If the City were to fund one-half of the sidewalk costs for the single family used residential properties, it would lower their front fool rate f om about $2.00 per foot to $7.00 per front foot. For a reside- with 100 front feet the first year annual cost would be $7e i-Lncipal plus $50 interest for a total of $120 the first year. This would be reduced to $70 plus $5 interest to 10th year. 4. Other Sources - The City has explored *he use of other funding mechanisms to assist in paying for the regional cost of the sidewalks, such as charging the water customers in the Navarre area, use of a tax increment district, etc. Given the fact that the total cost of sidewalks for the single residentially used properties is a total of $13,000 it is probably not cost effective to further explore those routes. 5. Street Lights - The staff has not been successful in developing cost estimates with NSP for the project and would anticipate those would be available for January 11, meeting. D. ISSUE 2. i.GREEMENT ADOPTION Ao The City ttrney has reviewed the County 15 agreement and recommends we negotiate certain recommendated changes with the County to bring back to Council for final approval. ALTERNATIVES_ _ _ - Issue 1 - Policy - 1. Accept staff recommendatio,is. 2. Amend amounts or types of funding for the project. Meeting Action 1. Adopt the preliminary plan as outlined in the recommendations. 2. Amend the recommendations and adopt. 3. Table for further consideration until the January 11, 1988 Council meeting. It is not imperative at this point that the Council determine the preliminary arrangement of funding. The earlier however such a decision is made, the more helpful it is as the City will have to explore whether it needs to bond for the project or not. Issue 2 Meeting Action 1. Adopt. 2. Table R_ECOM_ME_N_DATI_ON Issue 1. _ Financing. - It is presently recommended; a.) That the City utilize a general tax fund levy instead of Municipal State Aid Funds for the ^ortion the City decides to pay of the project, b.) That the City over the next four months work to more fully develop its MSA capital Improvement program, c.) That the City undertake the storm sewer district to pay for the $84,000 portion as a special taxing utility area, d.) The City preliminarly allot $126,000 fo. le assessments to the properties with the City picking up approximately half of the cost for the residential sidewalk, e.) TnaL the staff be Iirected to set a special as--�;ssment h( ' ng towards the end of the project, but prior to Sep —goer in order to certify for the 1989 taxes, f.) That the City determine over the next two months wh�%'k iie,- It should undertake financing out of internal fttrdlc. or ;.)ond for the project, g.' " %Ett : City agree to undertake to the snow removal in tie winter time on the sidewalks, h.) That staff be directed to do further work to determine if street lights should be constructed as part of the project. Issue 2 - Agreement - It is recommended that the agreement be tabled pending negotiation on desired changes with the County. PROPOSED MOTION - Moved by -_, secondeJ by �, that the Council adopt the following preliminary financing plan: a.) That the City utilize a general tax fund levy instead of Municipal State Aid Funds for the portion the City decides to pay of the project, b.) That the City over the next four months work to more fully develop its MSA capital improvement program, c.) That the City undertake the b,.orm sewer district to pay for the $84,000 portion as a special taxing utility r area, d.) Tie City preliminarly allot $126,000 for the assessments to the properties with the City picking up approximately half of the cost for the resin -2ntial sidewalk, e.) That the staff be directed to set a special assessment hearing towards the end of the project, but prior to September in order to certify for the 1989 taxesr f.) That the City determine over the next two months whether it should undertake financing out of internal funds or bond for the project, g.) That the City agree to undertake to she snow removal in the winter time or he sidewalks, h.) That staff be directed to do further work to determine ii street lights should oe constructed as part of the project. and table approval of the agreement until January 11, 1988. Ayes Nays MA STREET FROM TO MILES CON-T. CONSTRUCTION REQUIREMENTS (x 1000) NJ. TYPE 1937 19 1989 19W 1991 1992 1993 1994 193S 1996 193' 020-103 Cfel(C.TY RD 15 cPRING PART: CSAH 19 1.00 RECONSTRUCTION 427 -- -- ----- 101-01 WILLW DR. FOX ST. C N INC MIDGE 1.28 SEALCOAT 20 101-02 WILLOW DR. TH 12 CSAH 6 0.64 SEALCOAT 10 310 101-03 WILLOJ DR. C N RR CRIDGE 0.01 RECONSTRUCTION 19% 101-04' W(LL04 DR.(a) TRAFF SIGNAL(TEMP) 0.01 NEW CONSTRUCTION 100 101-OS WILLOW DR td) TRAFF SIGNAL(PERM) 0.01 NEW CONSTRUCTION 3•: 10244 OLD CRI3TAL CAY RC CSAH fid TH 12 1.52 SEALCOAT 24 102-02 O,-D CRYSTAL BAY RD TH 12 CSAH 6 0 60 SEALCOAT 10 102-03 OLD CRYSTAL DAY RD B N. RR BRIDGE 0.01 RECONSTRUCTION 4SO 103-01 W41ERTOWM (Li OLD CRYSTAL BAY RD WILLOW DR. 0.51 LRECONSTRUCTION 257 103-02 W-;TEnTOWN RD STUBBS BAY RD OLD CRYSTAL BAY RD 0.92 RECONSTRUCTION 463 --'a 103-03 W;TERT06N RD MC CIELEY RD STUBBS BAY RD 1.32 JtEC(NSTRUCTION 665`-� 104-01 Mc CULLEY RD (OINTY RD 19 CSAH 6 0.93 SEALCOAT LS 105.01 FOX ST. WILLOW DR. CROWN RD 0.50 J{ECONSTRUCTION 2S2 -� 105-02 FOX ST. BROWN ROAD MOW ORCHARD LN 0.76 6RECONSTRUCTION 333 105-03 FOX ST OLD CRYSTAL BAY RD WILLOW DR. 0.60 &ECONSTRUCTION 302 106-01 tni ONO ORCHARD LN FOX ST SHORELINE Dn. 0.11 AECONSTRlKT10N 55 107-01 BROWN RD CSAH 6 TH 12 0.7S AECONSTRUC IN 370C 108-01 STUBBS BAY RD CSAH 84 WATERTOWN RD 0.40 ,RECONSTRUCTION 202 103-02 STUBBS BAY RD WATERTOWN RD TH 12 0.70RECONSTRUCTION 353 109-03 FERNDALE RD CSAH 6 TH 12 0.54 MtONSTRUCTION 272 At FRONTAGE RD N(b) BROWN RD N. WILLOW DR. 0.50 vJKEWl CONSTRUCTION 2S2 at FRONTAGE RD N(c) WILLOW DR OLD CRYSTAL BAY RD 0.52 WEN CONSTRUCTION 262 Cl FRONTAGE RD S - TH 12 OLD CRYSTAL BAY RD 0.29 `NEW CONSTRUCTION Ox-3c-) 1159 146 PROJECT FUNDING 1. TOTAL ANNUAL FUN')ING ATFOS MUNICIPAL STATE AID FUND 2. BEGINNING YOUR MUNICIPAL STATE AID FUND BALANCE 3. MINICIPAL STATE AID CONSTRICTION ALLOTMENT A. MONICIPAL STATE AID BOND REPAYMENT S. KJNICIPAL STATE AID BRIDGE BONDING 6. YEAR END PU41CIPAL STATE AID FIND BALANCE OTHER FIRC)ING SOURCES 7. ASSESMENTS S. GENTAL OBLIGATIONS 9. OTHER (a) WILLOW CRIVE SIGNAL - 50% LONG WE; (b) Al 502 ASSESSED; (c) Bt 76% ASSESSED; (d) WILLOW DRIVE SIGNAL - MN/DOT SHARE d 427 722 593 1401 514 438 378 610 SSS 720 C': 256 349 160 0.0 0.0 0.0 0.0 0.0 0 0 0.0 00 133 166 166 166 166 166 ib6 165 166 166 166 40 35 - - - 3SO 350 349 160 -46 -427 -88S -349 -272 -212 -444 -". -SS4 107 126 46 377 7S9 197 151 272 50 T13TaL d`'iti)S htiA t0.,L)m N,SA LL 2tP tY , � 4S+ 212 194 3S9 5S4 250 i f; a, Ar7-7 \ I •. U �{-�►iuiu•__'l:S lip !•�1� �_--'�'i'_'r -r � 1T i`s � /^ \n � � ��'• Il^—^.- •�=r-�}:��0 �«��,I. 4'�.�E-.:�-'-ti. -•�a+ u� n�a \I ,+J � .�'. � t�,t!t�a=. �i j (�0� (tlf Q�Ia• a•���.^.y� ,''_ R ��� I� �lJi� �y `` �__�j s} � ` ~ a 'a• - z'rs. 'ter-'�''i � -----� r.= } •w1 '��Ir 1 11 t^� �• _� lM• � � t :� ewe 1� - — r --•— -- _— e. yi%'-l++ti• � _ 1:. - 61 17 10 • ram= r��-�.�:.__��, \I>! - � -_-- - - -- _ _-- = ---- ' n - - -- fie- Nx .'� �-- .--- •w+' _� I _.ice -- �.1!••fP Il-TN� t•�'! ~i�'i�• _ -- — -- _ 'C. ' _ -mow.• _� �_.r. 1 � �M� '1'1�i^we�.r�aw�-L,.� `�• - _ - _ A, Dl Yw,t .... a �•�� ' �_- , `It in 121087.3 SAMPIE IMPACT MSA OR GENERFLL FUND IEVV CalAM 15 PAOJHT $230,990 OF 429,9H Pr4ayWr JUM (Figures in Thousands) Scenario 1 1983 1989 1593 1991 1992 1993 1994 1995 1996 1997 S234300 MSA to Cty 15 Balance for 1993 after (5,36 $120,030 . 10 i $12,033 zha.• - verage balance K,A allotment 166 oA Lees 53 Penalty (230 z .05) s 11,5v 154, 5," Needs apart 3" 350 353 350 359 350 359 350 350 350 $3.5 Million from Cty 15 Avg. Balance 12 12 12 12 12 12 12 12 12 12 ,120,000 M.SA Balance 338 338 338 338 339 338 Y38 338 338 338 MS1 154.5 154.5 154.5 154.5 154.5 154.5 154.5 154.5 154.5 154.5 $1.545 MilliarVWA General 183.5 183.5 183.5 183.5 183.5 183.5 183.5 183.5 183.5 183.5 $1.835 Millan/General Levy Levy/Needs ��asti J 353,009 WA balance if 6-4t- Levies used an Cty 15 350,000 ; 10 35,99jyr for 10 years t:eeds 350 353 350 350 350 350 350 350 350 350 113.5 Million 35 35 35 35 35 35 35 35 35 35 $350,030 MSA Balance Ti5 3 5 315 -315 315 315 JT5 315 315 315 `SSA 165 166 166 166 166 166 166 166 166 166 $1.66 Million/MSA General Levy 149 149 149 149 149 149 149 149 149 149 $1.493 Millicn General Levy�j t:ecds ., .L Needs �•v'J Cty 15 39 37 36 34 33 31 29 28 26 24 �$317,000 C:.rP.�t Fuo Gnu Bonds and — r t Intr_rest (71) 188 186 185 183 182 180 178 177 175 17? $1807 Scenario 1 General Furl Costs S1,835,030 Scenario 2 General Fund Costs 1,807,000 Difference $Zi7d T,/PicAL LIC,2NrIN& PArrERM SIDE WALK"3 BOULEUA R D TzB� - i 21888.1 Candle Annual Type Power Captial Ongoing Cost 20 Year Cost Current System Wooden poles (assuming no rate increase) 10 overhanging N/A - 1,242 24,840 lights I. NSP proposals Wooden poles 1.4ft/candles - 6,835 136,700 39 lights -250 Watt High pressure (HP) Soduim City of Orono Deco,ative Lighting Standards II. a) 39-250 watt HP Sodium 1.4 ft/candle 97,560 3,137 160,300 140 ft spacing III. b) 52-250 watt 2.0 ft/candle 128,300 4,181 211,920 HP Sodium 110 ft spacing 77M,7' .77 40.r OF y r e. A ws CITY OF ORONO, MINNESOTA COUNTY ROAD 15 FEBRUARY 12, 1988 Total distance ---- 5400 feet NSP Proposal 39-250 watt HPS units at 140 foot spacing Light level 1.4 foot candles Construction cost none Annual operating cost $6,835.00 Wood utility poles Overhead wires City Owned- Plan A 39-250 watt HPS units at 140 foot spacing Light Level 1.4 foot candles Construction cost $92,060.00 Annual operating cost $3,137.00 Steel decorative poles Underground wires City Owned- Plan R 52-250 watt HPS units at 110 foot spacing Light Level 2.0 foot candles Construction cost $122,800.00 Annual operating cost $4,181.00 Steel decorative poles Underground wires ROBERT A. ELLER ASSOCIATES, INC. CONSLJLTING ENGINEERS (ELECTRICAL) 6513 VALLE V LANE: • EDINA. MN bdS4.'i6 (812) 941.28" 21188.4 TO: Mayor and City Council FROM: Mark Bernhardson, City DATE: February 11, 1988 Administratoi.'' �� L Cs'MCIL MEETING fc'B 22 1988 CITY OF ORONO SUBJECT: City of Orono Compensation Plan Attachment A. Proposed City of Orono Compensation Plan B. Proposed 1988 Compensation Adjustments C. Benefits Proration - Part Time Regular Personnel D. Compensation Memo December 10, 1987 E. Personnel Rules Section 3 F. Compensation Memo 11/20/86 G. Proposed Resolution - Part -Time Benefits H. Proposed Resolution - Implementation of 1988 Compensation Adjustments ISSUE 1. Consideration of Attachment A for possible adoption as a formal compensation program for City employees. 2. If a formal compensation program is adopted, consideration of any adjustments to bring wages and salaries which had been initially set prior to program adoption in order to implement the formal program. 3. Consideration for adoption of a formal program for benefits for part-time regular employees as only an ad hoc system has existed. INTRODUCTION - One of the strategic goals for the last two years has been the establishment of a formal compensaticn program for City employees. Development of this proposal has awaited the completion of the internal equity study (better known as comparable worth) together with ramifications related to development of plans based on that information. During this time the City, based on best available information has been adjusting salaries the past three years in anticipation of a a formal compensation plan based, in part, on the internal equity study. The most recent adjustments were made in December, as noted in Attachment D. Presentation of a plan however, was del, y--- awaiting the mathmatical development of a compu_:er regression line comparing internal equity point values with existing salary levels. This regression is Appendix A of the proposed compensation plan. The center line represents the expected performance pay line. Issue 2 reflects the implementation of the compensation program adoption and Issue 3 is a formal program of non salary benefits for part-time employees. DISCUSSION - Issue 1. City of Orono Compensation Program Expected Performance Line As noted in Attachment A position points were determined on the internal equity study. A regression line comparing the "comp worth" internal equities study points and the persons salary was then derived. Follow the line establishment, individual positions are grouped into classes with similar points establishing the mid -point as the top for the class. The plan then has a four step phasing program using the percentages 85%, 90%, 95% and 100%. It is generally anticipated that a person new in the position would start on the first step and over the succeeding three year period, if achieving expected performance, the person would move to the top of the range class. Annual Adjustments On a annual basis the expected pay line would be adjusted to reflect any annual/"Cost of Living" adjustments and other adjustments that may result from the mathmatical development of the regression line comparing dollars to points. Salary Progression Movement through the expected performance range would be dependent on the person's evaluation meeting the expected performance. Performance Incentives Movement above -the expected performance line is an element that will be presented to the Council for consideration later this year for possible adoption for 1989. Positions Currently Exceeding Class Maximum For the positions that are higher than 5% above the top of the class, they will be handleul on an individual basis, partly thr-unh negotiation strategy. Under 5% will recei l adjustments as outlined above. Issue 2. - 1988 Adjustments_ - Based on the decision rules included in the compensation plan both generally and the phase in, Attachment B was developed to show those positions where upward adjustments are proposed at this time and the cost entailed in those adjustments. The 1988 budget provides for $25,000 for comparable worth adjustments. of this 1988 amount $9,800 was used in adjustments made for '88 made in December of 187. The adjustments proposed here amc, it to $13,000 of this money. Issue_ 3._ - Regular Part Time Benefits - Employees working more h than 40 hours ave their benefits established in the Personnel Rules, in Section 3. The Personnel Rules do allow for benefits 2 for part-time employees who are working for the City on a regular on -going basis (not including temporary or seasonal part-timers), as noted in Section 304. This had been handled on An informal basis by the retired Assistant Finance Director and it was realized by current staff tnat a better means would more accurately reflect benefits in relationship to hours worked which should be the foundation for such benefits. As a result of that review Attachment C was developed to "take the guess work" out of the system. This system will be automatically effective for any new part-time regular employees hired :after the 1st of January 1988. Provision is made for those hied prior such that when the number of hours that they may be working would dictate a percentage of benefit above what they are receiving in any catagory, they would then get that and from there on be treated as employees hired after January 1S88. ALTERNATIVES - Issue 1. A. Adopt as presented B. Amend and adopt Major areas include - General internal/external framework Salary determination rules Phase in rules Annual adjustments Movement through the exptected performance range Salary determination and employment C. Table for further information until, at least, March 28th D. Reject the proposal Issue 2. A. Adopt as presented B. Table pending adoption of Issue 1 C. Amend and adopt Particular adjustments Retro activity D. Reject Issue 3. Part -Time Proration A. Adopt B. Amend and adopt Schedule on the benefits Schedule on health benefits Phase in rules C. Table until, at least, March 28th D. Reject RECOMMENDATION - Following discussion it is recommended that the formal compensation plan be adopted as presented and that the 1988 proposed adjustments be made effective as of January 1, 1988 ..th the Council also adopting the part-time proration rules for pact -time regular employees. PROPOSED MOTION - Moved by , seconded by , that the Council adopt Attachment A as its formal compensation program, and that it further adopt Attachment B j. hiding Resolution # to implement- the plan and that Coun;;il Also adopt Attachment C by Resoluticn #__ for proration of part-time benefits. Ayes Nays __ 4 21188.5 February 11, 1988 ,.ITY OF ORONO EMPLOYEE COMPENSATION PLAN Appendix A. Expected Performance Regression Line Graph B. Classification Point Ranges C. Current Year Wages INTR_ODUCTIO_N - The purpose of this plan is to formally establish the means for determination of wages and other benefits for employees of the City. DISCUSSION - Determinations of compensation are the result of the development of an internal equity analysis and external equity analysis together with the means by which the City chooses to .lend those to determine its compensation plan. Local governments in the State of Minnesota were mandated in 1984 to undertake the internal equity analysis study in order to determine reasonable relationships between jobs. The City of Orono in conjunction with 140 other municipalities through the Metropolitan Area Managers Associa p (MAMA) hired and developed what became known as the Control a Corporation "FOCAS" study (Flexible Occupational Analysis Sy ....m). This study broke down the occupation groups into six job types, providing 1,000 tasks per job ty; . It based the analysis on values assig- ad to those tasks together with the percentages of time spent by the -mployee on those tasks to determine the point hierarchy for ..gat position. The t-sks were rated on the basis of complexity, importance and undesireability. This study was subsequently sold to Personnel Decisions Inc. (PDI) who now operates the system for the MAMA organization. INTERNAL ANALYSIS Tile City, through the "FOCAS" study was able to establish points fr�r each of its positions, including jo! . common to many of the units of g-,verament using the system. A regression analysis was then done using the position poi -s and existing pay rates, including a 10% adjustment for "exempt" employees, and is reflected in Appendix A. (Exempt employees are generally technical and management people who are not eligible for overtime.) This hierarchy of poi.-,ts was then divided us ng a combination of numerical and natural groupings into classes ,ich are also reflect- d on Appenrli- The regression analysis is expected to be updated on an are oasis, adjusting the expected performance line for any infla together with changes in the regression that may result from changing relationships among jobs as they relate to both points and compensation. The syste does provide that when appropriate select positions can be re• issified following a review by completion of the task eval.uatio,. using the PDI system. These reviews should be done; a.) when there is a job change of a sigr if icant magnitude, b.) at annual review time or c.) when there is a change in the person in that position. EXTERNAL ANALYSIS Pr -)vision for establishment of a reasonable relationship in the 1984 legislation did provide for the utilization of external (market) analysis in developing the reasonable compensation relationships. Although internal analysis/equity is required to be the primary element of a compensation plan, external analysis for this plan is utilized anytime there is more than a 5% difference between the market for that class and the class expected performance pay maximums. If a 5% difference or more exists, the expected performance pay maximum will then be determined by a 55% weight for the internal equity and 45% weight to the external market analysis. MARKET The market for the bulk of the jobs will be the metro area as defined by the Stanton group study, principally communities in the range between 5 and 15,000. (This reflects the fact that Orono does provide contract services for otter municipalities and the joint efforts serves a pop:'ation in excess of 11,000). The best data currently available Stanton Municipal Survey, it is generally available during th,- summer of each year. This data can then be analyzed to determine the market data for that year and any annual adjustment can be placed to adjust the market for the following year. DETERMINATION OF SALARY Salary maximum: are for expected perf -)rmance. Each class is determined by mid points of that clasE. This can be adjusted annually. The plan also provides that i-dividuals who are new in positions or not fully performing in ti ose positions will be at an amount less than the expected performance maximum. The established steps have a range commencing at 85%, 90%, 95% and 100%. It is anticipated that a person with no experience will start at 85% and will be annually reviewed and if expected perlorm,.:nce has been achieved, be eligible for the next higher level on their anniversary date. 1. Evaluation - All employees will annually, in advance of their anniversary/benefits determination date, receive an evaluation from their supervisor. I If they are not at the top of the expected p.<<or.m=.nce range and their evaluation reflects that they are performing at an expected range they will advance to the next step. B. If they are at the top of the expected performance range, they shall not move further in the range. C. If they are performing at less than the expected range they will not advance, they will aga:;-. be r. iewed F within 6 months and if still not to expected range they will not receive the next annual adjustment when it comes due. 2. Market Condition Adjustment A. If a person is within 5% of the estimated market for their job no further market consideration will be given. B. If they are not within 5% of the estimated market for the job the following steps will be followed: 1. Multiply the top of the class by 55% 2. Multiply the established top of the market by 45% 3. Add those together to determine the maximum total step allowed. Multiply by the appropriate percentage (85, 90, 95, 100) of the step they should be going to, to determine the appropriate step allowed. 3. Selected Position Credit Adjustment - For selected positions an adjustment is made because of the uniqueness of those positions and once the maximum total step allowed has been determined the credit should be multiplied for these additional duties. Positions and percentages are as follows: a. Acting Administrator - 5% on the persons base rate b. Police Chief - 5% determined for duties as Police Chief and as Emergency Prepardness Director for other communities based as follows: - 2% Long Lake - 2% Spring Park - 1% Minnetonka Beach 4. Positions Above the Ex ected Performance Line a.) If the position in question is -less than 5% above the class expected performance line, they will receive only annual line adjustment increases. b.) If the top of the position is more than 5% above the phase in will be left to the recommendation of the City Administrator. 5. Positions Less Than 40 Hours - The following maximums shall apply for part-time regular employees: - Under 20 hours (as established for the position) - 20 - 28 Step 1 maximum - 28 - 35 Step 2 maximum - 35 - 40 Step 3 maximum These step ranges will be determined using 85, 90, 95 and 100% of these maximums. IMPLEMENTATION -CRITERIA Initial criteria for determining the level of pay to commence the I phase in is as follows: Those persons who have had at least 3 years of experience and are performing at an expected level will be eligible for the step above closest to their current salary in the class on their anniversary date (or review date established in the implem^ntation plan.) If their performance is rated a:: the ­.pected level it would bring them to that step. If they have less than three years of experience the same rules for those over 3 would apply, provided that it is not greater than what they normally would have received as a percentage based on years of service. ANNUAL COMPENSATION PLAN ADJUSTMENTS The following steps will annually be undertaken. A. Ex ected Performance Line Regression - Prior to budgetpdeterminations the City w �11 subnit to Labor Relations Associates the appropriate current year data to develop a revised regression line prior to budget determination. B. Determination of Pro osed Adjustment - The City staff will for the budget purposes propose an adjustment for the following year. C. Position Adjustments - The City will also take into n accout any anticipated known position adjustments and/or adjustments for part-timers hours for budget purposes. D. Market Analysis - Based on the Stanton information the City will additionally develop the appropriate budg-)t information to be utilized for the following year's setting of salaries. (This information will be adjusted by any proposed adjustment in the expected performance line.) E. Budget Estimates - Based on the following information the plan will develop the appropriate budget estimates for the following year. F. Establishing Following Years Plan - Following budget adoptionincludingany annual expected performance line adjustment the salary schedules for individuals will be determined to reflect the updated annual changes plus most recent market data as adjusted. G. Annual Adjustments 1._Those who have received an expected performanc , rating or above during the previous year will b given a notice of the increase they will be giv•. as of January 1. 2. For those who have recei ved less than an expc<_ Led performance rating twice for the previous year will not be given any line adjustment. They will however receive not less than a one step drop for the following year. STEP MOVEMENTS On the anniversary date (benefits benchmark date) the supervisor will review with the employee including any appropriate goal setting and make the determination as to whether they have achieved the expected performance or not. As noted above those who achieve the expected performance will move through the steps to the next higher. Those that have not, will not. POSITION EMPLOYMENT It is generally expected that a person without any experience would be hired at the beginning step for the classification for which they are hired. The Administrator in conjunction with the department head will make a recommendation to Council the appropriate level for offering employment. Once that level has been established together with any other review steps, the person will be subject to annual review, unless other considerations are made at the time of employment. TEMPORARY/SEASONAL Persons who are temporary or seasonal employees will have their pay established at the time of hire. r, w E- Q w C� J D 0 z 34 32 30 28 26 24 22 20 18 16 14 12 10 I. ORONO PAY EQUITY ANALYSIS INITIAL WAGES RAISED TO 100% LINE 40 60 10 80 100 "' 120 POINTS 0 POSITION x G z w a a a 21188.6 GROUPING POINT RANGE 1 44 - 47 2 48 - 51 3 52 - 55 4 56 - 59 5 60 - 64 65 - 68 CITY OF ORONO COMPENSATION PLAN APPENDIX B POINT GROUPINGS MIDPOINT 45.5 49.5 53.5 57.5 62 66.5 7 69 - 73 71 8 74 - 78 76 9 79 - 83 81 10 84 - 88 86 11 89 - 100 95 12 101 - 110 105 13 111 - 124 117.5 POSITIONS IN GROUPING CSO Laborer Clerical I Clerical II LEO HEO Police Secretary Sr. Accounting Clerk Deputy Clerk/Secretary Recorder Utility Mechanic Asst. Finance Director Patrol Officer Golf Course Supervisor (E) City Clerk (E) Building Inspector Asst. Zoning Administrator (E) Senior Building Inspector (E) Public Works Foreman (E) Lieutenant (E) Building/Zon ng Admin. (E) Public Works Director (E) Police Chief (E) Finance Director (E) City Administrator (E) (E) - Exempt 21188.6 CITY OF ORONO COMPENSATION PLAN EXPECTED PERFORMANCE LEVELS 1988 APPENDIX C LEVEL STEP STEP STEP STEP I II III IV 1 7.616 8.064 8.512 8.95 2 8.058 8.532 9.006 9.48 3 8.576 9.081 9.585 10.09 4 9.103 9.639 10.174 10.71 5 9.716 10.287 10.858 11.43 6 10.557 11.178 11.799 12.42 7 11.382 12.051 12.72 13.39 8 12.257 12.978 13.699 14.42 9 13.218 13.995 14.772 15.55 10 14.45 15.30 16.15 17.00 11 16.55 17.523 18.496 19.47 12 19.44 20.583 21.726 22.87 13 23.035 24.39 25.745 27.10 C I! PLAN EXPECTED PERFORMANCE 1988 ES9 TITLE_(Budgeted_Hrs) CURRENT_1988 MAXIMUM MARKET N Finance Director 20.05 22.87 17.78E Police Chief 20.946 22.87 20.96 City Clerk 12.875 13.39 13.78 Build/Zoning Admin 17.72 19.47 16.59, Asst Zoning Admin 14.579 15.55 14.70 Senior Bldg Inspector 14.579 15.55 14.70 Building Inspector 11.95 13.39 13.26, Asst. Finance Director 9.656 11.43 N/A Deputy Clerk/Secretary 10.28 10.71 9.85 Police Secretary 10.28 10.71 9.85 Sr. Accounting Clerk 10.28 10.71 9.85 Recorder - PT(1600) 7.89 9.639 N/A Police Clerical-PT(1300) 7.859 9.103 N/A Clerical - PT(1500) 6.592 8.532 N/A Numbe Total 21168.6 CITY OF ORUNO 1988 COMPENSATION IMPLEMENTATION PLAN EXPECTED IF 5% ADJU9-MFNT RECOMMENDED PERFORMANCE 1988 ESTIMATED DIFFENENCE CHANC.i: ANNUAL/ArTER TITLE _(Budgeted _Hrs) CURRENT 1988 MAXIMUM MARKET VFi,UE MT`.ED MAXIMUM % CU&RENT EVALUATIO'. Finance Director 20.05 22.87 17.788 20.583 97.4 20.5t:3 (06/14`. Police Chief 20.946 22.8' 20.96 22.01 95.0 20.957 x 1.05 = 22.e30 (01/02) Cit- Clerk 12.875 13.39 13.78 -- 96.1 13.39 (09/14) Build,'Zoning Admin 17.72 19.47 16.594 18.176 97.5 18.176 09/15) Asst Zoning Admin 14.579 15.55 14.70 15.17 .5 15.17 (07/01) Senior Bldg Inspector 14.579 15.55 14.70 15.17 96.1 15.17 (07/01) Building Inspector 11.95 13.39 13.266 -- 89.2 12.051/12.'!2 (09/01) Retro 9.98 to 8/15/R7 Asst. Finance Director 9.656 11.43 N/A -- 84.4 1[.287/10.858 (06/01) Deputy Clerk/Secretary 10.28 10.71 9.857 10.33 10.33,/10.71 (0-1"01) Police Secretary 10.28 10.71 9.857 10.33 10.33/10.11 (07/01) Sr. Accounting Clerk 10.28 10.71 9.857 10.,' 10.33/10.11 (07/01) Ret -der - PT(1600) 7.89 9.639 N/A 81 8.19/3.675 (07/09) Police Clerical-PT(1300) 7.859 9.103 N/A - 86.3 8.19s/8.648 (04/12, Clerical - PT(150o) 6.592 8.532 N/A -- 77 7.25/7.679 (07/01) Number of personnel adjusted 14 Total personnel strength 40 72887.5 TO: All Department Meads FROM: Mark Bernhardson, City Administrator DATE: February 12, 1938 SUBJECT: Benefits Proration - Part Time Regular P'�rconnel As you are aware Section 304 o. he Personnel Rules entitles part-time regular employees who work in excess of half time to prorated benefits if so approved by the City Administrator. Positions which are considered to be part-time or full-time seasonal, part-time or full-time temporary, or part-time regular with working ' -)urs of less than 20 hours tier ;eeek, are specifically excluded fro;n ail employment benefits covered in Section 304. The following represent the guideli .( : for accrual and usc:. BENEFITS _ _BENCHMARK DATE - The v,--.tion accrued rate and severance wi 11 be dependent on the nun of years a person has been earning benefits. The date ther(:ore for determining such shall. be the date they initially began earning beneifts on a prorata basis. ;Any subsequent period that they do not qualify for benefits shall be subtractrzd from their time for earnings purpose!. QUALTFICATION - In January and July of e.zck . ear " it lowi ng the initial earnings rates a review of the p., evic six months erage hours (including sick leave, holiday and v-.,at'^r hours) will bp conaucted. If it varies outside the '-Nelow listed averages the acc-ual rrties shall be raju:.ted appropriately for 0.z following six months. ACCRUAL RATES - The rates for accrual are as follows: VACATION - SICK LEAVE -- BOLIDAYIi Under 20 heir- 20-24 24-28 28-32 32-36 76-40 uo accrual 55% of standard 65% 75% 35% The vacation standard : - pie number of Ll _ ,s accrual for that particular number of years of service (see benefits benct.mark gate) as outlined in the Personne;. Rules Section 306; the 110?iday standard is outlined in Seciton 307; she sick leave standard is outl °.nt- in Ir-c;tion 308. USAGE Usage for vacation and sick leave will be based on the number of hours normally scheduled for that day. (i.e. If the person works 8 hc,urs per day, 3 days per week, usage is to be 8 hours for days scheduled. If scheduled 4 hours a day 5 days a week, 4 hours for h day scheduled.) In the case of holidays falling on the :ions regular work day; they shall receive the prorata amount c�-Yrned for a holiday regardless of hours scheduled. If the holiday falls on a day not scheduled to be worked, they shall be paid the prorata holiday hours for that day or may take another day off with the prorata hours earned for that holiday, with the prior written approval of the department head. holiday and work hours will not be paid for the same day. HEALTH -AND -LIFE -INSURANCE The City policy for health insurance for all qualified regular City employees is a contribution of 100% of the cost of employee only coverage for those selecting single coverage, or a maximun, in 1988 of $ 176.00 per month toward the cost of family coverage, and the City policy for basic single life insurance is a contribution of 100% of the cost. For those part-time regular positions earning benefits the City contribution toward basic single life insurance is 100% of the cost and the City contribution rates for health insurance are as follows: City contribution rates: SINGLE -COVERAGE FAMILY_ COVERAGE Under 20 hours - Not available Not available 20 - 24 - 100% 55% of maximum 24 - 28 - 65% " " 28 - 32 - 75% " " 32 - 36 - 85% " " 36 - 40 - 95% " " Note: The base family insurance contribution rate is 55% of the actual cost or the highest single cost, whichever is greater. For example: the 1988 base contribution would he 55% x $176.00 = $96.80; but the highest single cost is $104.55, so the base contribution would be $104.55. EFFECTIVE DATE This policy is effective immediately upon adoption by the City Council for all hires after 'anuary 1, 1988. FOR_ALI_EMPLOYEES HIRED PRIOR_TO_,TANUARY_1,_1988: The earnings rates for holiday, vacation and sick leave were established at the time of hire as recommended by the office coordinator and no provision wa. made for future adjustments. However, for those employees hired prior to January 1, 1988: If the semi-annual review reflects an earnings rate that whould be LESS than the originally established level then the rate will remain at the originally established level. If the semi-annual review reflects an earnings rate that should be MORE than the originally established level, then the earnings rate shall be increased to that new level. NOTE! Once the ear-'ngs rate increases above the level originally established the employee is treated as if hired after January 1, 1988 and subsequent semi-annual reviews for benefits, as covered by this policy will determine the vacation, sick leave, and holiday. NOTE! The City policy for health insurance for all qualified part-time regular City employees is a contribution of 100% of the cost of employee only coverage for those selecting single coverage, or a maximum in 1988 of $176.00 per month toward the cost of family coverage, and the City policy for basic single life insurance is a contribution of 100% of the cost. This policy will remain unchanged for those elegible part-time employees hired prior to January 1, 1988. c 121087.2 / TO: Mayor and City Council FROM: Mark Bernhardson, City Administrator DATE: December 10, 1987 SUBJECT: 1987/1988 Compensation Attachments: A. Recommendation for 1987 Adjustments B. 1987/1988 Compensation Resolution C. City of Orono Compensation/Hand Out Dated 12/7/87 ISSUE 1. Consideration of 1987 compensation adjustments in light of internal equity study. 2. Approval of 1988 compensation adjustments. INTRODUCTION - At the work session on December 7, 1987 background on_City_compensation and the general parameters for future compensation were presented. Progress on development of the compensation systems elements have not progressed as rapidly as had been hoped. (This is primarly because the mathmatical development of the appropriate analytic regression line to determine expected performance compensation is not yet complete.) Enough data is however available to recommend certain adjustments for selected personnel. DISCUSSION - As discussed on the 7th the development of a regression line to fit the internal study data is key in development of the pay line for the expected performanc:a. Development of this has not progressed as satisfactorly as had been hoped. It will howe,,.,- be developed prior to formulation of a compensation plan in 1988. The initial cost of living adjustments that were budgeted for in 1988 together with incorporation of any 187 adjustments could be made now and these could then be followed by any adjustments necessitated by development of the compensation plan in 1988. Development of the compensation plan for 1988 would also include the grouping of positions into classes,dcvelopment of the expected pay line and a progression system through the initial pay program. Presented also for discussion at that time will be the means by which a person could receive compensation for performance above the expected level of performance. The market data provided is an approximation from the 1987 Stanton Data for cities. The mid -point data is not necessairly the average of the "expected performance" pay level, nor does it necessairly reflect any comparable worth adjustments made by cities during 1987. ALTERNATIVES - Organizational - 1. Adopt compensation as proposed -1987 -1988 2. Adopt as amended -1987 -1988 Meeting Action 1. Adopt 1987 and/or 1988 2. Amend 1987 and/or 1988 3. Table 1987 and/or 1988 It-irs of assistance if the 1987 adjustments were to be acted upon at this meeting for accounting and year end close out purposes. It would be helpful for 1983 payroll purposes that the initial 1988 adjustments be done with the understanding that there would possibly be other adjustments when the full plan for compensation is developed in 1988. RECOMMENDATION - It is recommended that Council adopt 1987 compensation adjustments retroactive to the specified dates and adopt the initial 1988 adjustments based on the final 187 compensation plus the 3% cost of living that was budgeted for in the 1988 budget. The estimated total for the 1987 adjustments is about $10,000 which is substantially under the $22,000 still available for such adjustments in 1987. PROPOSED MOTION - Moved by __, seconded by _ , that the Council adept Resolution # which adjusts selected 1987 wages and makes initial adjustments for 1988 based on the '87 adjustm,,nts together with the 3% budgeted cost of living adjustment for all persons not represented by bargining unit. Ayes , Nays CITY OF ORONO 1987 COMPENSATION ADJUSTMENT RECONSIDERATION CURRENT 1987 POSITION SNLARY/HOURLY RATE Police Chief $41,350 Public Works/ 40,556 Acting Administrator Finance Director 39,645 Building/Zoning 34,341 Administrator City Clerk 25,022 Secretary/ 9.31 Ceputy Clerk Police Secretary 9.656 Dep. Treas/ 9.898 Acct. Clerk PROPOSED ADJUSTMENT $42,300 41,300 40,500 35,800 26,000 9.38 9.98 9.98 9.98 Bldg Inspector 11.043 11.60 Number of Personnel Adjusted 9 Total Personnel Strength 40 EFFECTIVE DATE OF ADJUSTMENT 01/01/87 01/01/87 01/01/87 01/01/87 01/01/87 01/01/87 - 09/04/87 01/01/87 01/01/87 09/04/87 MARKET _tlI DPOI NT $42,328 40,330 35,900 33,510 27,830 9.57 9.57 9.25 12.88 A RESOLUTION ESTABLISHING SALARIES FOR CITY EMPLOYEES FOR 1988 BE IT RESOLVED, by the City Council of the City of Orono, Minnesota, that initial salaries and wages for City employees be established as follows, effective January 1, 1988: NAME POSITION 1987 SALARY 1988 SALARY Mark Bernhardson City Administrator $50,138.00 (5/1/88 Review) Dorothy Hallin City Clerk 26,000.00 $26,780.00 Melvin Kilbo Police Chief 42,300.87 43,569.00 Gary Cheswick Police Lieutenant 3:-794.56 36,868.00 Kurt Erickson Police Lieutenant 35,794.56 36,868.00 John Gerhardson Public Works Director 41,300.25 42,539.00 Jack Brinkhaus Street/Utility Foreman 31,904.25 32,861.00 Thomas Kuehn Treas/Finance Director 49,500.00 41,715.00 Jeanne Mabusth Zoning Administrator 35,800.83 36,874.90 Michael Gaffron Asst. Zoning Administrator 29,355.00 30,326.00 Thomas Jacobs Building Inspector 29,355.00 30,326.00 Ronald Steffenhagen Golf Course Supt. 27,079.88 27,892.00 Theresa Naab Depty City Clerk/Admin Sec 9.98/Hr 10.28/Hr Sue Bobzine Police Secretary 9.98/Hr 10.28/Hr James Gregory Street Dept. HEO 12.966/Hr 13.355/Hr Steve Hansen Street Dept. LEO 11.641/Hr 11.990/Hr John Sass Street Dept. LEO ll.641/Hr 11.990/Hr Dale Skreen Street DeFt. LEO 11.641/Hr 11.990/Hr Wayne Quast Utility Mechanic 12.294/Hr 12.674/Hr Jerome Smith Utility Mechanic 12.305/Hr 12.674/Hr Charlotte Knutson Depty Treas/Account ^lerk 9.98/Hr 10.28/Hr Robin Mikelson Finance Accounting Clerk 9.375/Hr 9.656/Hr Lyle Oman Field Inspector 11.60/Hr 11.95/Hr Carol Hansing Asst. Police Secretary 7.630/Hr 7.859/Hr Pati Peterson Recorder 7.660/Hr 7.890/Hr Jamie Bosma Copy & File Clerk 6.400/Hr 6.592/Hr BE IT FURTHER RESOLVED, that milt. for City use of private cars on City business be reimbursed at $.205 per mile. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held December :_4, 1987. ATTEST: ------------------------- James R. Grabek, Mayor Dorothy M. iiallin, City C1crk CITY OF ORONO COMPENSATION 1987-88 I. Compensation Generally A. Internal Equity B. External Equity C. Compensation Determination D. "Suburban Municipal Compensation" II. Comparable Worth A. Legislation B. State Employee Relations Department C. Factors D. Control Data Study 1) Participation 2) Occupational Groups 3 ) Gencral Framework a. Tasks (700-1000) b. Time Spent C. Value 4) Position Analysis 5) Bench Mark Positions 6) Hierarchy E. Compensation vs Salary Market Data 1) Utilization 2) Bias G. System Transitions III. Orono Compensation A. 1985 Adjustments B. 1986 Comparable Worth Interim Adjustments C. Compensation Development 1) Internal Analysis Hierarchy 2) Graphing/Regression Analysis 3 ) Expected Performance/('_-pensation 4) Classification/Grouping 5) Progression to Expected 61 Cost of Living D. Adjustments 1, Below a. Length of Service b. Market C. Percentage Differnece 2' Above 50 45 40 35 30 W Q S 25 0 20 15 10 5 BROOKLYN PARK PAY EQUITY ANALYSIS ORIGINAL REGRESSION LINE 0 i 40 60 80 100 120 POINTS o MALE x FEMALE 60 50 40 N N W Q 3 30 J Ix m 0 20 10 0 BROOKLYN PARK PAY EQUITY ANALYSIS 10% ADDED TO EXEMPT JOBS 0 A A Q � )0( X X 40 60 80 100 120 POINTS o MALE x FEMALE SECTION 3. COMPENSATION 301. ADOPTING THE COMPENSATION PLAN The Council shall establish and maintain a compensation plan for all employees covered by this policy. The compensation plan is altered to the extent that there is a contract between the City employee or authorized bargaining unit containing specific provisions which conflict with the cumpetiscilion plan. The plan shall provide for compensation of wages, salary and/or other benefits that are appropriate to the tasks, skills, responsibility and availability of qualified persons for those positions in accordance with applicable statutes. 302. MAINTAINING THE PLAN 1. The compensation plan shall provide for progression through the wage/salary schedule based on performance. The plan may provide for compensation above the schedule as merited by tasks, performance and criteria established and funded in advance. The schedule shall be reviewed annually and adjusted as appropriate prior to the beginning of the fiscal year. 2. The compensation plan shall be maintained as follows: a. The Administrator may requ_re department heads or employees to submit task or positio. descriptions on a periodic basis, or anytime there has been a change in the rbitias and responsibilities of a position. b. An employee may request a review of the compensation of the employee's position. The request is to be in writing and submitted to the employee's department head. The department head will review all requests and forward them with a statement of recommendation to the Administrator for study and analysis. The Administrator will review the request and recommendation and submit a report of findings to the employee through the department head. The Administrator's decision shall be final. 3. The compensation schedule shall be established annually by the City Council. 303. OVERTIME AND COMPENSATORY TIME For non-exempt employees, authorized overtime, if approved by supervisor, shall be paid at the rate of one and one-half (1-1/2) times the normal hourly wage. No non-exempt employee shall work beyond scheduled hours without specific permission of their supervisor. Compensatory time shall only be utilized on a one-to- one ratio in lieu of receiving overtime within the same work period, unless otherwise provided for in a union contract or by law. 304. ELIGIBILITY FOR EMPLOYMENT BENEFITS The following categories of persons maybe eligible for benefits subject to the provision of the applicable sections: Vacation Sick Leave Leave of Absence Hoiidays Ins. Health Life Full -Time, Regular Yes * Yes Yes Yes Yes Probationary Yes * Yes Yes Yes Yes Part -Time, Regular Over 20 Hrs/Wk ProRated * ProRated Yes ProRated ProRated Under 20 Hrs/Wk No No No No No Seasonal, Temporary No No No No No * Accrued but not able T.o be utilized during first six months. 305. FRINGE BENEFITS W-MENCEMENT Benefits shall begi to accrue on thE! first day of employment unless otherwise stated. 306. VACATION 1. Vacation leave is .ithorized absence from work, with pay, granted employees as ou' ined in 304. The amount of vacation leave is dependent upon r i employee's lencth of service measured from the last date of h j re in accordance with the following schedule, except that r,-:w employees shall not begin to use vacation leave until they �-)ave been employed six (6) months. 1-5 years 10 days annual vacation 6-15 years = 15 days annual vacation 16 years plus = 20 days annual vacation 2. Vacation leave shall not be earned by any employee during a leave of absence without pay, suspension or time otherwise not worked or paid, or otherwise not compensated, if such absence exceeds ten (10) calendar days in the employee's anniversary year. 3. Administration of Vacation Leave. The following procedures will be followed in administering the vacation policy of the City: a. For the convenience of employees going on vacation the City will, on request, make advance payment of compensation due for the pay periods falling within the vacation period. Such requests should be made at the time the vacation is requested and in no case less than two (2) weeks prior to the commencement of the vacation. One week vacation pay shall equal the employee's regular straight time weekly earnings. 2 b. Accumulated vacation leave cannot be transferred from one employee to another employee. C. A minimam of te., (10) days vacation must be taken annually and no more than 14 days accrued from year to year with the balance being lost on December 31st, unless otherwise approved by the Administrator. d. The maximum vacation allowed to be paid out on termination is thirty (30) days. 307. HOLIDAYS 1. The City shall observe the following as official holidays for all regular full-time employees: New Year's Day Martin Luther King's Birthday Presidents' Day Memorial Day Independence Day Labor Day Columbus Day or Friday after Thanksgiving* Veterans' Day Thanksgiving Day Christmas Day In additon they shall receive one personal holiday to be scheduled and approved in the same manner as vacation. * As determined by Department Head and approved by the Administrator. 2. All regular full-time employees will be entitled to receive pay for official holidays, at their normal straight time rates. Employees on sick leave Dr vacation shall receive holiday pay. Holiday pay shall not be earned b;r any employee during a leave of absence without pay, suspension or time otherwise not worked or paid or otherwise not compensated. 3. Non-exempt regular fill -time employees who are required to work on a holiday shall receive an additional time and a half pay in addition to their normal holiday pay for hours actually worked, depending on their eligibility as specified in the provisions for overtime in the Compensation Plan or shall receive another day off in lieu of the holiday at the discretion of the Department Head. 308. SICK LEAVE 1. Eligibity for sick leav_ _ authorized absence from duty with pay, granted to regular employees who meet certain requirements. Sick leave is not to he used at the discretion of the employee. Sick leave shall be allowed only in case of nmcessity and actual need as explained below. Al regular full-time employees shall accumulate eight (8) hours of paie sick leave per month, not to 3 exceed a total of nine hundred sixty (960) hours. 2. Sick leave shall not be earned by any employee during a leave of absence without pay, suspension or time otherwise not worked or paid or otherwise not compensated, which exceeds ten (10) working days. 3. Administration of Sick Leave. The following procedures will be followed in administering the sick leave policy of the City: a. The use of sick leave will be prorated in units of not less than one (1) hour. b. After all accrued sick leave is used, vacation leave may be used, and payment made therefor, to the extent the employee is entitled to such leave, but in no case shall the employee take more than the accrued balance of the two. C. Sick leave will be allowed in case of personal illness, necessary medical appointments or physical incapacity of an employee. Sick leave shall not be allowed for absences due to the following: Use of intoxicants, willful misconduct, or any illness or injury incurred while self-employed or employed by other than the City. d. When an employee is absent from work by reason of an injury incurred during the course of City employment, and is receiving Worker's Compensation benefits for such injury, the employee may charge to accumulated sick leave the difference between the employee's net City take home pay and Worker's Compensation benefits to the extent of accrued sick leave and/or vacation benefits. e. To receive credit for sick leave, an employee must communicate with the employee's immediate supervisor prior to the time set for beginning work, or as provided by departmental yule,. Employees are also responsible for keeping their supervisor advised of their illness status to remain eligible for sick leave, unless hospitalized, in which case reasonable efforts will be made to keep the Supervisor abreast of the employee's status. f. Any employe.: using sick leave or absent from work due to an injury incurred during hours of emple.•ment may be required to furnish the City with a physician's statement indicating the nature of the sickness or injury, and attesting to the employee's inability to work. No employee who has been on sick leave for more than three (3) consecutive days shall be allowed to return to work without a physician's statement. The City at its option may require the employee be evaluated by the City's specified physician. g. Accumulated sick leave gannet be transferred from one employee to another employee. h. An employee who makes a false claim of sick leave will be subject to disciplinary measures, including discharge. i. Sick leave will be posted for all employees on their paychecks. 4. Emergency Leave. Permission to take paid emergency leave may be granted by the Administrator to each regular employee who upon advance request and recommendation by the department head furnishes adequate proof that a necessary medical appointment, serious illness or death has occurred within the employee's immediate family. The term "immediate family" shall include the spouse, children, brother, sister, grandmother, grandfather, mother, and father of the employee or the employee's spouse. Relatives of the employee other than those listed above living in the employee's household will not be considered members of the immediate family. Paid emergency leave shall not be granted for a period to exceed three (3) consecu i ve calendar days unless authorized by the Administrator. Emergency leave shall be deducted from accumulated sick leave. 309. MILITARY LEAVE 1. The reinstatement to City employment of any person who enters the military service of the United States by reason of an Act of Law enacted by the Congress of the United States, or who voluntarily enlists during the effective period of such law, shall be determined in accordance with the provisions of the law granting such rights. 2. Regular full-time employees who are members with active status of an armed forces reserve unit shall, at their request, be granted military leave when called to active duty for a period not to exceed two (2) weeks annually. Employees granted such leave shall receive such military pay and their regular straight time pay, provided the employee submits to the Treasurer proof of such military pay. 310. JURY DUTY LEAVE 1. Employees who meet certain criteria shall be granted paid leaves of absence for required jury duty in comformance with state law. Such employees shall receive that portion of their regular compensation which will, together with their jury pay of fees, equal their total compensation for the same period. The time spent on jary duty shall not be counted as time worked in computing overtime. An employee excused or released from jury duty during their regular working hours shall report tc the employee's supervisor immediately. 5 2. Employees shall notify their supervisors as soon as possible after receiving notice to report for jury duty. Each employee will be responsible for ensuring that a Report of Jury Duty and Pay form is completed by the Clerk of Court each week of duty and submitted to the City so the City will be able to determine the amount of compensation due for the period involved. 311. LEAVE OF ABSENCE - WITHOUT PAY 1. The City Administrator may authorize regular employees to be absent without pay for personal reasons for a period, or periods, not to exceed a total of twenty (20) working days in any calendar year. Leaves of absence without pay in excess of twenty (20) working days in a calendar year must be approved by the City Council. In no instance may a leave of absence exceed 180 calendar days. Employees shall request such leaves of absence without pay in writing well in advance of the date so desired. 2. Leaves of absence shall not be given for the purpose of enabling any employee to work for another employer or to engage in any form of self-employment. Any employee who obtains a leave of absence after misrepresenting the purpose therefore shall be disciplined including discharged. 312. CANCELLATICN OF LEAVE The City Administrator may cancel any leave of absence, except military leave, at any time upon prior written notice to the employee specifying a date for return to work. 313. INSURANCE The City Council shall establish the dollar amount for basic single life insurnac2 and group hospitalization, surgical and medical insurance fo- all qualified regular City employees for those selecting single coverage and a separate dollar amount for those selecting family coverage. 314. PUBLIC EMPLOYEES RETIREMENT ASSOCIATION All persons hired for regular positions with the City are members of the Public Employees' Retirement Association unless otherwise exempted by qualification or election provided by law. 315. SOCIAL SECURITY Every employee, unless specifically exempted by law, shall be subject to the provisions of the Federal Social SEcurity Old -Age and Survivor's Insurance Program, and deduction to cover such payments shall be made from each payroll. 316. PAY DAY The regular pay day for all City employees shall be alternate Wednesdays. 6 f When a regular pay day falls on an official holiday, employees shall receive their checks the preceding day. 317. REIMBURSEMENT - SCHOOL, CONFERENCES AND SIMINARS 1. The City shall reimburse employees for costs incurred for conferences, classes and seminars that the City requires an employee to attend as follows: a. Mileage to and from destination and/or transportation b. Tuition or fees for conferences and seminars C. Required lunch or dinner out or the Metro area as provided in a separate City policy d. Textbooks e. Lodging if necessitated by location 2. The City shall not pay any wages to the employee should the class, seminar or meeting occur outside the established office hours unless so required by law for non-exempt employees. 3. If the C1 does not require the employee to attend, the employee shall be reimbursed only for those items approved in advance by the department head. 318. SEVERANCE Employees who resign or retire in good standing with proper notification shall be eligible for the following benefits upor termination: a. Payment of accured vacation at the rate of pay at which the employee terminates, not to exceed 240 hours in total. b. ill -time regular employee who has been so employed for inimum of three years shall receive 1/3 of the ployee's unused sick leave balance, at the rate of pay u: which the employee terminates, not to exceed 320 hours total. 7 I l .' U AL, . 1 /' TO: '!ay-r Coup FROM: hark Bernhardson, :.it•+• u'.ministrato-��+ � DATE: \ovc::.ber 20, 1986 SUBJECT: Comparable worth - Preliminary 1986 ;adjustments Attachment: A. CDC Benchmark Jobs B. 1925 int-rir.. Compensation Study Datod 9,114/35 ISSUC - Implementation of initial Comparable Worth adjustments in 1986. DISCUSSI017 Background - As y,» may recall the 1985 Legislature mandated that each of the local units of government, municipalities, school districts and counties undertake a study for implementation of comparable worth by August 1, 1987. Orono together with appruxi:.ately 140 other municipalities in the state jointly contracted with Control Data Systems Business Advisors branch to comply with the legislation. All jobs were placed into 1 of 6 catagories with between 800-1200 job tasks per catagory. Through a series of meetings these tasks were evaluated on the mandated criteria of complexity, importance and unfavorability. Based on a weighted average a value was arrived at for each of the tasks. These were then balanced across the 6 groups through the use of key tasks and then based on time spent profiles of tasks filled out by 10,000 job holders each job was given a unique number of points. The points for the job on the preliminary analysis ranged the jobs from approximately 48 to 124 points. EMPLOYEE COMPENSATION - Compensation of employees generally relies on the balance of two factors. The first factor is internal equity which rates each of the jobs in the organization based on selected "compensable factors". These are used to develop an internal structure for the relative compensation for positions. The other factor is external equity commonly known as mar:.et. Tl,is factor weights compensation base:: on the available supply of talent for a particular job when hiring that job. Traditionally compensation in the municipal area has been heavily weighted towards external equity with a few organizations having a strong internal equity component. Comparable worth legislation in the minds of many people was to totally base compensation on internal equity and ignore the market. The expectation of these people was that once the points were determine, that a dollar value would be established per point and then people would then he paid based strictly on their points. It was because of this expectation that people were looking to see from comparable worth people in dissimilar positions with currently dissimilar pay who pncle+l up with equal point values having equal pay once comparable worth is implemented equal pay. Comparable worth legislation in tlinnescta is not established that way and only requires the i tt r;,.,l equity portion of it be tho primary factor and not they soli factor, 'lie market also is to !)e a factor. It can be so interpreted that it m.,y tie close to a 5n-50 .split. It is obvious that tho trarlitionally male dominate) jobs being public safety anal pul-lic wo:l;s Have point value to ration pay that are in excess of similar point jobs in the office staff. This is in hart .iue to ", rtificial mart;et" and wages created particularly in the public safety area by binding arbitration. (It should also he note.l that while pul,lic safety personel were originally to be bound by comparable results through the arbitration process, an alteration in the 1986 legislature left them :n the study for comparison purposes with other jobs but removed the restriction of being bound by the comparable worth results through the arbitration process. At present this is the worst of both worlds as they will then :,e driving the whole study without any effective means to bring them into complicance with comparable worth internal equity results.) Comparable worth is not a nale/female compensation equilizer but to all positions. ORONO IMPLEMENTATION - As you will note in Attachment B the staff had made a proposal to the Council following the Police receiving longevity in arbitration in 1984 that the Council review their compensation. In light of comparable worth there were some preliminary adjustments that were dune in the fall of 1985, but indicates that there would not be any further adjustments until comparable worth results were in to use as a gauge for further adjustments. The Council did budget $26,500.00 for comparable worth adjustments in 1986 and an additional $26,500.00 for 1987. The City is currently having some of the initial results being reevaluated although sufficient data is available to base preliminary adjustments for persone! who are currently below the comparable worth line and who have adjustments indicated they are as follows which total about 12,000 in costs. Position Present 186 Proposed '86 Finance Director $36,400 $38,500 City Clerl; 22,320 24,300 Asst. Zoning Administrator 27,425 28,500 Senior Bldg. Inspector 27,905 28,500 .'account Clerk 9.087/flr 9.61/Hr Police Secretary 8.55/lir 8.81/fir 1/1-8/2/86 9.375/Hr 8/2-12/31/86 Secretary 8.18/lir 8.36/fir 1/1-9/3/86 9.04/fir 9/3-12/31/86 �;vrretary%PT Police 6.91/Ifr 7/41/fir It ,%3 'le i•ltl—ti3On t!--It :.ugh 111ju:'ti:iont:: wOul i ;,,� retroactive to .ianuary 1, ;lil(, wit-r, the comparable w:)rth result, could be l;; TI:::;; COMPE'!:;A' 10N PLAr. - A5 future results Crom cuxlpa[able w:>rth are receivr,d the '87 changes will b^ undertaken. These wil : rest. 't in a payline '.,asrrd on salary and points setting certain pay catagories for personel to be of: set by their market c07pensatiun. This pay line Le broken clown into several classes and the anticipated pay scheme wiI11 have both minimum and maximum for personel who are performed satisfactorly in the job from start through approximately three years of experience. At this point it is felt that they will be fully experienced in the job and should be receiving maximum pay for satisfactory performance. As an added component the Administrator is currently working on a pay for performance supplement system which will result in a person receiving an annual one time compensation benefit based on the performance of the overall organization, the department and they as individuals. This plan will be presented in conjunction with the '87 proposed adjustments. The teak link in the whole study now is the results of the market data for total compensation based on CDC system comparables for public and private markets which is anticipated to be refined within the next two to three years. It is anticipated that Orono's compensation system will be refined during that period of time. It additionally should be noted that the comparable worth exercise is not a one time activity, but is an ongoing activity for reevaluating jobs as tasks and duties within the job are altered. This portion is being handled through the City's evaluation system. RECOMMENDATION - It is recommended at the November 24th Council nee tin9 that Councilmembers review the information and their pr,)pose,l ^hanges ant] address any questions they have and the staff will bring these back for approval at the December 8, 1986 meeting. Should additional data be available additional recommendations may be forth coming at that meeting. PROPOSED MOTION - Moved by , seconded by , to accept the information on comparable wor m and recommendations for proposed changes and that these he brought to the December 8, 1986 meeting for implementation. Aye , Ilays _ CC! Department heads JOINT COMPENSATION STUDY 1LNCNm ARR Job NIERAMCNr may 30, 1916 POINTS hENCNNARR JOS TITLE 124� City Reneger 121 124 121 120 lit 116 117 lab 115 116 . 113 lag 111 110 lot 306 107 finance Direccot w ' 106 103 106 101 102. 101 Pclice Cbiif 100 fire Chlnt 11 16 17 16 15 96 City sngineer, Public work& Supervisor 2nd Level 13 12 91 90 City Assessor 61 _ 66 - 67 66 65 66 Ling Person $I $2 Fife Marshal. Planner, Streets foreperson 61 Recreation Supervisor s0 71 76 building Inspector, Petrol Sergeant 77 Liquor State tvnager 76 75 76 Public health Iwrse 73 12 71 70 6/ 66 67 6• 65 tngineerinq Tech, Petrol Officer 6e branch Llbrariab,-Ftre Fighter 63 •2 61 60 59 K 51 � 17 Dispatcher, heavy equlpsient Operator �+ 56 Department Eee Weary Part• and Recreation 55 Account• N yabla Clara 54 11 Light tquipment Operator N i 51 L&borlt Streets and Roads 50 49 40 47 Clock' .ypkat IEnttyl 46 3" tchboard/Receptloml&t 017ye ,; -f�Qtie �%ACar , ry TO: Mayor and City Council t FROM' "'.irk E3ernh_rdson, City Administrato1k DATE: September 4, 1985 SUBJECT: 1985 Interim Compensation Study BACKGROUND One of the priorities for the staff for 1985 was review of the staffs compensation, particularily in light of the police bargain units gains as they related particularily to longevity, annual percentage differential (1% above general staff for 1985), leave and injury on duty pay. Initially Cy Smythe was asked to review this in conjunction with the personnel rules revision. Concurrent with this was Orono's joining together with the other suburban municipalities in a joint compensation study for purposes of comparable worth. Since commencing 1 May the following actions have been taken by staff. a. Receipt, review and revision of the organization's Administrative and Personnel Rules from Cy Smythe. These are at the point that they will be submitted for City Attorney review by mid September. A portion of these rules address the aspects of compensation including benefit levels of vacation, sick leave etc. These aspects are presently reviewed as part of this interim compensation study. b. Comparable Worth Compensation Stu_y - Initiated ---------------- following—1984 legislative session mandating such a study by all units of government in Minnesota; this study has been proc _ding on schedule. All employees have completed task analysis questionaires relating to their job with an indication of time spent on each of those tasks. The time -tasks profiles are currently being reviewed by the employees' supervisors. Additionally all tasks were rated relative to the factors of skill, importance to the organization, undesirability and an overall ranking. Once done these will be brought together to give an overall ranking of each job's worth in the organization. Additional ly market data relative to the jobs wi11 be supplied. This is expected to be completed in November. Once completed the City will have to: 1.) Consider the relative rate of compensation for its employees vis-a-vis the market (i.e. average, above, blow average etc.) 2. ) Dc-v,!loh a Man to implom.tnt by 1987. 3.) Develop .l m.�ans to ridapt compensation as positions change. 4.) Finalize an internal compensation plan including wages, benefits, salary Schedule, evaluations, pay for performance etc. C. Interim compensation plan. Back in March a proposal (attached) was presented by staff which provided the impetus for a more full compensation study. Because of the expected comparable worth study, 'his interim study was undertaken to address for 1985 the more significant adjustments based on the following criteria: a.) Market "Average" - An average derived from the Association of Metropolitan Municipalities (AMM)/Stanton 1985 Salary Survey for "similar" jobseA full analysis as -to tasks, responsibilities was not undertaken howeveildoes provide a "ballpark" estimate of the job in the market. (The comparable worth study should provide a more definitive analysis.) This assumes Orono wants to pay at the "middle" of the market. b.) Supervisors/Employees - The criteria applied that a supervisor should at a minimum make at least what they would make as a front line employee. c.) Minimum Increase - This is an approximation of the average annual increase since 1980. Some employees in years past have not received this annual adjustment. Where this criteria is used, these employees who are at or above average performance in 1985 should receive the minimum average. The first criteria is used in addressing the non -salary benefits with all three used in the salary benefits. INTERIM COMPENSATION STODT Compensation generally is based on the two factors; a.) Internal - The relative worth of a job or ponition within the organization based generally on the tasks and responsibilities it has. b.) External - The price attract a person qualified question. 2 required in the market to to perform the position in I . WAGE/SALARY (;\PPI:N1' I X A) A. 1985 Adjustments Outlined in the attachment are recommendations for increase of selected jobs. These are interim adjustments. Should the compar,.:)le worth study be readied prior to year's end and it some significant adjustments based on relative worth are indicated thef will be so recommended. Funding required for these adjustments retroactive to January 1, 1985 is $13,236 and the funding sources is the fund balance or ooerating funds in the case of utility and liquor. B. 1986 Adjustments The 1986 final budget will contain the 1985 adjustments made prior to its adoption together with a lump amount of $20,000 for comparable worth increases in 1986. This is strictly a estimate at this time. C. Salary Compensation Framework The anticipated salary framework for all non -bargaining unit employees once comparable worth study is completed will include a four step program starting at 80% of the market/organization value of the job. Over a 3 year time period based on consistently good performance the person should progress to the 100% job value. All progression increases in the scale will be subject to performance evaluations by supervisor personnel. The schedule will have "mi lestone" steps of 80, 84 and 941 of job value. Once implemented following the comparable worth study, a proposal to reward top performers will be presented for council consideration. D. Performance Evaluation System This will be developed with staff review during September - October for implementation by the end of November to tie in the comparable worth task analysis for "front line" employees with some objective setting for those personnel. Management personnel will be based significantly more on personal, departmental and organizational objective setting. 2. NON -SALARY COMPENSATION (Appendix B) This study took into account both internal (vis a vis the bargaining unit) and external comparisons with other municipalities. generally most employees within a municipa:ity receive approximately the same non -salary benefits (internal comparison) together with significant similinrity across municipalities. The recommt.-ndations ref lest in part Muth internal comparisons with the bargaining unit plus external boti with other municipalities and the ;?rivate, sector. The recommended change while not resulting in a direct cash outflow do result in additional time off for employees and may necessitate some additional overtime - (no estimate at this point). No Injury on Duty program is recommended however the following actions will be pursued: I a.) Modification of existing contractual IOD; and I b.) Explore possibly long to o disability plan. RECOMMENDATION It is recommended that this then be tabled until 9/23/85 meeting with perhaps discussion during the budget meetings. The following items are recommended: a.) That the individual salary adjustments be adopted for 1985 as outlined retroactive to January 1, 19E5. b.) That the non -salary benefits hrecommended e adopted for all non-bargining unit personnel effective January 1, 1985. c.) For 1986 it is recommended that the revised approach for insurance be undertaken; ',together with exploring long term disability. Should you have questions or comments, please feel free to contact me. 4 r pogf- I of TO: City Council FROM: Tom Kuehn, Finance Director DATE: March 14, 1985 SUBJECT: Impact of Proposed Salary Adjustments to 1985 Budget and Review of Annual Salary Adjustments 1977-1985 ' At the February 25, 1985, Council meeting staff presented a salary and benefit review proposal for non -bargaining unit employees. At that time Council requested additional information regarding the impact of the proposal on the current year operations and for a review of the annual salary adjustments for the past 5-10 years. Included in this memo is a tabulation reflecting the proposal's impact by fund and a comparison of non- union to union annual wage adjustments for the years 1977 to 1985. Impact of Proposed Salary Adjustments to 1985 Budget: Fund Budget Increase ! Increase General $1,922,043 $29,354 1,53• Liquor Operating 126,140 3,93% 3.12 f Water Operating 132,794 2,414 1.82 Sewer Operating 288,705 3,315 1.15 Golf Course Op 97,200 1,937 1.99 ` Totals $2,566,882 $40,955 1.60 % sasasssana ssssss■ ■soon The impact to the General Fund is minimal in as much as the undesignated unreserved fund balance at 12/31/84 is estimated to. be about $1,950,000. The impact to the operating funds will also be small, but will result in reducing net income from operations. Ut Tabulation of Annual Salary Adjustments 1977-1985: Non Year Union Union 1977 6.001 5.811. 197d 7.00% 7.691 1979 7.00% 8.84% 1980 7.00% 7.81% 1981 10.00% 10.20% 1982 8.00,11.1 9.47% 1983 6.00% 6.00% 1984 5.001 4.73% plus longevity, it miy.imum 1985 4.00% 4.98% plus longevity, 3% minimum Totals 60.00% 65.53% r 57 170 ..a.ee ..a■.. —�—� rv.'O,.wEi If.s9 7. n.I f 7"t The non -union wage adjustments indicate the base rate of increase only. Additional adjustments for individual merit or job description changes or job position changes are not included. u ? I1 ra u s/ rvr)y WrAL 110D'L TOTAL r'•t1^ $71,751,52 t212.S5 t21,467,/) il,f7I,7S t72,510.17 1tALARI rm tick IVC ILSr f 31.432.67 334.03 33.736.71 l.tet.tl i1,2tS.N i 51.6S ! 90,66 S 3.12 i1,Ix.23 21,251„2 212.55 21,467.67 1 )3.75 75,17).SI 2,f2/.f7 n•n U2.lt S.t! 2.2S/.27 31.762.21 317.62 72,079.83 ,f 7J, �10,l2 1,2tS.lf 51.6; 9f'K 7.12 l,l3l.I) u•n+''_=.-% ):,5)3.42 35s.33 31,,e1e.75 1,67),9) 31.603.82 1,921,61 f1.67 ITS.17 57.60 7,189.)S 1,791.<I 37,68].19 23,273.76 292.91 23,573.61 1,420.69 2.149.7) 91.3 7 ts1.S6 55.6a 7,4411.36 - . •: :%-� :3,0)7, 7{ 207,71 23, 711./S 1,41r.SS 30.912.)S 1,711.59 72.71 129,67 168, x 1,f 73,J0 77, 711.21 712.41 39.673.62 1,931.18 79,726.67 1,69;.86 17/,17 _ - yg,K I.969,49 '-'�`%•^r 37,925.2) 3,19.25 31,271.18 1,561,72 13,551.80 7,I13.S9 277,6I - - 1)S.t2 2,726,)! rd./ 1.3:3.33 13.03 1,)21.16 1G6.07 1,, d)37.5 ] 776.3 34,193.73 1,950.12 234.01 - - 112.67 25,039.19 2;i,)) Ii, 787. 59 1,264.49 7.296,73 27.337.18 273.39 I7,612.57 .6.511I,9L l.Sll.07 61.78 106.e7 54.72 l,T!/. 77 --r 1.383.61 2i,97).20 I,651.92 171.67 15.159.t7 151.59 IS17I1.0/ 765.55 11.976.63 27,22 I,tS4.i9 2L,110.61 261.21 26.381.05 113:9.03 917.11 39•„ 61.16 16,06 1.63S.7/ a.l-k 29, 546.91 29S./7 29,/12. 37 1.19J.12 27,702.94 1,580.30 67,16 111.!1 U.{t 1,799.25 Id+1 1,250.06 12.57 2 1,267.56 67.1) 13 71.32 .191 72.660.1/ 1,863.22 221.59 _.- 1,725.69 ) - - I06.97 2.191,7/ $3,944.59 $39,920.17 "......• .......... /23,/61.76 •1,6`/.IG /l,fll.x i/7!.!9 f27,02.67 0CPA3 wwr lt7J1.•c Am O'ARm vjnwV ,Oa it TO70LL st SaWT Tom L*A13D Am 9vrAt •7:1sn f2I,251.52 9212.55 $21,467.17 a1,073,3S $22.541.42 SAtAtT FM /lcA Wt Am•L COSTS �'`' ' )),122.67 )N./) 3),7)6.78 1,606.N tl,t/S.f1 1 SI.aS a 90.66 i ).12 61.I N.33 Gtt!n 21,254.52 212.55 21,167.17 1,177.3s )S,4Jl.S1 2,926.17 ts.t9 142.17 2,2s1.27 31,762.21 317,6J 32,/79.81 1,6i),9) 22, N/.12 1.2/S. 91 s1.65 91.66 .01 3.12 I,IN.)3 4 cvr!:ca 7:.S73.42 355.33 35.839.75 1.794.44 )),69I.t2 1.921.61 91.67 135.47 Si.60 2,1/9J S Or:-k.>> 23.272.76 282.91 29,573.67 1,420.68 )7,03.19 2,149.77 91.37 IS1.S6 SS.66 2.IIt. x •':::�� 23,032.71 287.31 2a,311.05 1,11Y.S5 30,922.35 1,711.57 72.7/ 121.67 168.30 3a,211.21 )12.41 33,623.62 29,7J6.60 95.56 1,931.19 I3.SSI.tO 1,9Li,/9 '''"-•'�'^f '+'IkCey 30,925.7) 1,923Jd )?9 7S )1,2)1.18 1.561.72 32.776.2. 2.311.59 277.63 13s.12 2,7J6.N 13.03 1.)21.46 66.07 34.103.73 1,)87,5) 1.950.12 2)/./1 �!!''�"•�Y+ 25,939.I9 250.37 25.287.59 - - 112.69 2,296.71 1,264.40 27,339.18 273.)9 27,612,57 1,307.61 1,S11.87 64. 3a 106.93 5/.71 1,740.77 ~ 7_T 15.159.49 151.5! 1S,)11.Qt 18,993.20 1.654.92 17).67 _ . 27.2/ 1,151.29 765.SS 16,076.63 r!1•rt 26,122.61 761.21 26,711,t5 1,I:/,/9 917.1/ 3t.9/ 61.66 16.N 1,t36.71 '•r sl-k M�3tCay 29.549.9/ 1.750.06 295.17 29,/12.)7 1.163. 27,700,91 1,500.30 67.16 111.41 40./9 1,799.1S 12.57 1,262.s6 1) 11•))6.191 •)J.660.1/ 1.)2S.6f l.ti).22 21). S9 $3,914.59 i31.920,17 - .......... /2),161,76 a1,09t.16 .......... ......... /1,111,36 a971.19 ......... ....... ?......� 11011-5UTIo Y75t7Q re7K@1 M - ML Ttm - U]QVITT MICI TS r.T. START DATE 1/1/tS IatLLV1TT/ rd+cv7r,� t1)RTt lrr 6AI�1RT It .MSC. TOTAL Low"IrT TOTAL 9arrAt TOM WANT ►DA rid vX IML CDs 2% ts:n w,s.- 1l/11/71 11/14/77 11 yrs 51 7 yrs 39 1 yrs St t17,997./) 22.183.17 f 179.91 22I./1 i11,177.11 22.612.95 t 908'" (s) 59I.S71 (b) 141.37 iH,1K.71 9S 2I,3i6. t I,111.17 9u.is t 66.21 1/.75 t 76.77 67.50 S 2.64 9).S1 f 1,216.S6 1,140.62 pp 7. S..1 Skt--m C-P ry rr:,ss 67/16/79 I0/11/76 /7/29/7S 23/81/68 15/21/71 83/14/31 S yrs 31 1 yrs St 9 y1s $t It yrs H i yrs 31 3 yrsyrs - 22,363.17 22,311.17 24,916.43 19,267.% 23,664.71 21,61i.16 223.11 223.11 249.14 192.61 216.65 236.45 22.612.95 22,612.95 2S.113.79 19,460.S/ 23,f11.36 2),111.)l 670.36 11131.6/ 1.2Sf.29 I.7SI.4S 717.14 - - J 61.S7 23,2f1.41 23.742.95 26,49S.61 21,211." 24,611.4/ 24,442'" "1.24 1,354.41 I,SN.6S I,9t4.13 f3).69 791.12 3/.35 S7.57 H.12 62.61 41.531 31.92 63.61 f9.49 lK.76 117.96 67.26 S6.26 9I.S1 1)1.91 lif.il 117.910 Ss.H 45.4i 1.M.70 MUM 1.12/.7) 2,7S1.t2 1.116.36 9)3.H l( X Ae i , 6:=:ien a:.:c^S.•ry 13/l1/17 11/14/75 1 y1 - 9 yrs St - - -- 16,937.86 13,021.27 15,221.11 169.33 133.01 16I.21 If. grST 17.197.24 13.131.28 16,116.24 - - 656.S4 - - (T; g t6 ......... 17.117.74 13.787.04 16.306.24 169.31 7K.S7 162.:1 116,627.95 .......... 7.29 . 33.43 6.91 I(�t Zf .....» 11.91 S5.65 11.44 I is fT ....... - - l2. tl S.16 :fTM. .....» la.0 a". is 1K.M j17Z3y t7 » ........ 1[71h't1Pt7NISJQ rOORWM - PART TITS - WR (CICEY(TY eLICi S[t -NYM- Is) ►C% Months N]1RLT PATEIl TOTAL ETAL lb) 1.5 Montto (c) 9.5 Montra rr"'° IS 4.42 f .04 t 4.46 - - f 4.46 64-111 7.10 .29 7.13 - - 7.11 �uvini 6.49 .96 t.SS - - 6.5S `� yl 4.84 .95 4.19 - - 6.19 4.52 •.S7 - - 6.57 �.055 21788.2(45) A RESOLUTION TO ESTABLISH SPECIFIC GUIDELINES REGARDING PRORATED BENEFITS FOR QUALIFIED PART-TIME REGULAR POSITIONS WHEREAS, the City of Orono Administrative and Personnel Policies do provide in Section 304, that part-time regular positions scheduled at 20 or more hours per week are eligible for benefits on a prorated basis. NOW, THEREFORE BE IT RESOLVED, that the following represent the guidelines for accrual and use. BENEFITS BENCHMARK DATE - The vacation accrued rate and severance will be dependent on the number of years a person has been earning benefits. The date therefore for determining such shall be the date they initially began earning beneifts on a prorata basis. Any subsequent period that they do not qualify for benefits shall be subtracted from their time for earnings purposes. QUALIFICATION - In January and July of each year following the initial earnings rates a review of the previous six months average hours (including sick: leave, holiday and vacation hours) will be conducted. If it varies outside the below listed averages the accrual rates shall be adjusted appropriately for the following six months. ACCRUAL RATES - The rates for accrual are as follows: VACATION - SICK LEAVE - HOLIDAYS Under 20 hours - No accrual 20-24 55% of standard 24-28 65% 28-32 75% 32-36 85% 36-40 95% The vacation standard is the number of days accrual for that particular number of years of service (see benefits benchmark date) as outlined in the Personnel Rules Section 306; the holiday standard is outlined in Section 307; the sick leave standard is outlined in Section 308. USAGE Usage for vacation and sick leave will be based on the number of hours normally scheduled for that day. (i.e. If the person works 8 hours per day, 3 days per week, usage is to be 8 hours for days scheduled. If scheduled 4 hours a day 5 days a week, 4 hours for each day scheduled.) In the case of holidays falling on the persons regular work day, they shall receive the prorata amount earned for a holiday regardless of hours scheduled. If the holiday falls on a day not scheduled to be worked, they shall be paid the prorata holiday hours for that day or may take another day off with the prorata hours earned for that holiday, with the prior written approval of the department head. Holiday and work hours will not be paid for the same day. HEALTH AND LIFE INSURANCE The City contribution toward basic single life insurance is 100% of the cost and the City contribution rates for health insurance are as follows: City contribution rates: SINGLE COVERAGE Under 20 hours 20 - 24 - 24 - 28 - 28 - 32 - 32 - 36 - 36 - 40 - Not available 100% " " " " FAMILY COVERAGE Not available 55% of maximum 65% " 75% 85% " 95% " n Note: The base family insurance contribution rate is 55% of the actual cost or the highest single cost, whichever is greater. For example: the 1988 base contribution would be 55% x $176.00 = $96.80; but the highest single cost is $104.55, so the base contribution is $104.55. EFFECTIVE DATE This policy is effective immediately upon adoption by the City Council for all hires after January 1, 1988. FOR ALL EMPLOYEES HIRED PRIOR TO JANUARY 1, 1988: The earnings rates for holiday, vacation and sick leave were established at the time of hire and no provision was made for future adjustments. The first semi-annual review is for the period July to December 1987 and is effective January 1, 1988. If the semi-annual review reflects an earnings rate that would be LESS than the originally established level then the rate will remain at the originally established level. If the semi-annual review reflects an earnings rate that should be MORE than the originally established level, then the earnings rate shall be increased to that new level. Once the earnings rate increases above the originally established level the employe, is treated as if hired after January 1, 1988 and subsequent semi-annual reviews for vacation, sick leave, and holiday benefits, as covered by this policy will determine the semi-annual adjustment. The City policy for health insurance and basic single life insurance for all qualified part-time regular City employees hired before January 1, 1988 is the same as that for full-time regular City employees. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 22, 1988. James R. Grabek, Mayor Y ATTEST: ---------------------------------- Dorothy M. Hallin, City Clerk 21988.1 A RESOLUTION IMPLEMENTING THE 1988 COMPENSATION ADJUSTMENTS WHEREAS, the City of Orono Employee Compensation Plan adopted by the City Council provides for adjustments based on several factors, including internal analysis, external (market) analysis, evaluation of individual's expected performance, position adjustments and step adjustments; and WHEREAS, under the plan certain positions merit current adjustments based on the eFtablished guidelines. NOW, THEREFORE BE IT RESOLVED, that the following positions be adjusted as listed: TITLE (Budgeted Hours) Finance Director Police Chief City Clerk Build/Zoning Admin Asst Zoning Admin Senior Bldg Inspector Building Inspector Asst. Finance Director Deputy Clerk/Secretary Police Secretary Sr. Accounting Clerk Recorder-PT(1600) Police Secretary-PT(1300) Clerical I-PT(1500) CURRENT 1988 $20.05 per hour 20.946 12.875 17.72 14.579 14.579 11.95 9.656 10.28 10.28 10.28 7.89 7.859 6.592 ADJUSTMENT RECOMMENDED CHANGE ANNUAL/AFTER EVALUATION $20.583 per hour (06/14) 22.00 13.39 18.176 15.17 15.17 12.051/12.72 Retro 9.98 to 10.287/10.858 10.33/10.71 10.33/10.71 10.33/10.71 8.19/8.675 8.193/8.648 7.27/7.679 (01/0'_') (09/14) (09/15) (07/01) (07/01) (09/01) 8/15/87 (01/01.) / (06/01) (01/01)/(07/01) (0 1/0 1) / (0 7/0 1) (01/01)/(07/01) (01/01) / (07/01) (01/01)/(04/12) (0 1/0 1) / (07/01) Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 22, 1988. ATTEST: --------------------- James R. Grabek, Mayor Dorot�iy M. Hallin, City Clerk COUNCIL MEETING To: Mayor Grabek & Orono Council Members FEB 2 219H From: Mark E. Bernhardson, City Administrator CITY OF ORG." Date: February 17, 1988 1 �[ Subject: Stubbs Bay Alternative Waste Management Study The Stubbs Bay Alternative Waste Management Study is complete, and will be handed out to you Monday night at the Council meeting. At this time the study is not placed on the agenda as an item for discussion, but simply as air information item for you to review over the next few weeks. Then, once you have had a chance to digest the information within the report we would place this as a discussion item on the agenda in order to consider various courses of action available. PROPOSED MOTION: Moved by , seconded by , to accept the Stubbs Bay Alternative Waste Management Study as an information item for discussion at a future meeting. Ayes , nays TO: Mayor and City Council �\ !\\�` v FROM: Mark Bernhardson, City Administrator\ Accept information regarding the Stubbs Bay Alternative Waste Management Study and table for future discussion. i w COUNCIL MEETING FEB 2 2 19H CITY OF ORONO STUBBS BAY ALTERNATIVE WASTE MANAGEMENT STUDY CITY OF ORONO February, 1988 S.UBBS BAY ALTERNATIVE WASTE MANAGE.MENT STUDY CITY OF ORONO February, 1988 To: Mayor Grabek Orono Council Members City Administrator Mark E. Bernhardson City Attorney Tom Barrett City Engineer Glenn Cook Public Works Director John R. Gerhardson Finance Director Thomas M. Kuehn Building & Zoning Administratur Jeanne A. Mabusth From: Michael P. Gaffron, Asst. Planning & Zoning Administrator Date: February 22, 1988 Subject: Alternative Waste Management Study, Stubbs Bay Area The Orono Comprehensive Sewer Policy Plan (Chapter 6 of the Community Management ^lan.l states in Policy No. 11 under "Mural Sewage Treatment Policies', that an Alternative Waste Management Stuc.Y is to be undertaken when multiple on -site system deficiei !s occur in one of the existing isolated pockets of development in the rural service area. Through an invercory and analysis process, optional solutions to sewage treatment problems ],lust be reviewed on both technical and economic bases, and extension of municipal sewers should occur only if other options &.ce fo4nd to be infeasible. This report is presented to you as a f.rma% Alternative Waste Management Study, addressing the fea-Itility of alternative sewage treatment options in the Stubbs ..ay area. STUBBS BAY ALTERNATIVE WASTE MANAGEMENT STUDY SUMMARY Pursuant to provisions within the Orono Comprehensive Sewer Policy, 82 developed residential properties and 13 additional vacant properties located in the Stubbs Bay area of Orono were the subject of an Alternative Waste Management Study. Each developed property was analyzed and inventoried to determine the design, location and condition of existing septic systems and to estimate the potential capability of each property for replacement of existing septic systems. In addition, various optional methods of sewage treatment and disposal were studied. These include alteration of user habits, repair or replacement of existing systems, use of innovative on - site systems, use of a collection system with community drainfield, use• of individual holding tanks, selective condemnation ana demolition, and installation of municipal sanitary sewers. Within the study area, 24 of 79 existing wells were found to be located less than the required minimum 50 feet from any portion of a septic system. In addition, 13 of 82 existing systems were found to be discharging to the surface or located so as to have a high probability of causing untreated effluent flow directly underground to Stubbs Bay. The study found that approximately one-fourth of the properties within the study area could not install a conforming replacement septic system if their existing system failed. An additional one-fcurth of the properties would be expected to experience severe limitations in replacing their septic systems due to site constraints. Only 50% of the 82 properties in the study area could be expected to successfully use septic systems on a permanent basis. STUBBS BAY ALTERNATIVE NASTE MANAGEMENT STUDY Table of Contents I. INTRODUCTION A. City Development Philosophy & Premise For the Studv B. Boundaries of Study Area; Sub -area Designation; Previous Studies C. Overview of the Current and Potential Problems: 1. Historically Dense Development 2. Factors Limiting Long Term Use of On -site Systems 3. Extent of Existing Problems II. INVENTORY OF EXISTING SYSTEMS A. Inventory Procedures & Content B. Inventory Results III. ALTERNATIVE WASTE MANAGEMENT METHODS - REVIEW & ANALYSIS A. Options to be Reviewed Per CSPP Policy No. 11 B. Review & Analysis of Optional Waste Management Methods: Option 1. Alteration of User Habits Option2. Repair or Replacement of Existing Individual Systems Option 3. IrnovaL .e On -Site Systems Option 4. Collection System With Community Drainfield Option 5. Individual Holding Tanks Option 6. Selective Condemnation & Demolition Option 7. Municipal Sanitary Sewers C. Summary of Options IV. CONCLUSION Appendix 1 - Listing of Properties and Data Appendix 2 - Individual Property Maps Appendix 3 - "Stubbs Bay Sanitary Sewer Improvements for City of Orono, Minnesota", Bonestroo and Associates, 1983 List of Exhibits Exhibit A . . . . . Study Area Boundaries (Map) Exhibit B . . . . . Sub -Area Designation (Map) Exhibit C . . . . . Zoning (Map) Exhibit D-1,2 . . . Relative Lot Sizes (Map) Exhibit E . . . . . Soils (Map) Exhibit F . . . . . Status of E3isting Systems (Map) Exhibit G-Ia, Ib. . Replacement Areas, Relaxed Standards (RA-50) (Map) Exhibit G-IIa, IIb. Replacement Areas, Orono Standards (RA-75) (Map) Exhibit H . . . . . Concept of 'Shared' System (Diagram) Exhibit I . . . . . Various Community Drainfield Systems (Diagram) I. INTRODUCTION A. Premise & Philosophy Orono's 2-acre lakeshore and rural zones were created via the 1975 Zoning Code as a result of the City Council's decision to limit the development density of northern Orono. The intent of creating low -density residential zones was to protect the water quality of Lake Minnetonka, preserving the natural watershed that feeds the Lake, maintaining the wetland system for filtration and purification of runoff waters, and limiting the volume of urban runoff by providing residential lots large enough to not require municipal sewer and water services. The Council was striving to break the "Urbanization Spiral", (as illustrated in the 1980 Orono Community Management Plan), by which the costs of installing municipal services forces the division of land into many small lots, reducing the individual financial burden but increasing the density of development. It was determined that in order to provide adequate area for long-term on -site sewage treatment and disposal, lot sizes should be not less than two acres in unsewered residential Orono. Two acres generally provides enough land area for construction of a single family residence and the normal accessory structures, while preserving enough area for primary and future drainfield sites, and at the same time maintaining proper setbacks from water wells. At the time the 2-acre and 5-acre zones were created, the City recognized that small pocket: of existing dense development within the unsewered zones would eventually require further study and action. Five such areas were delineated in the 1980 Community Management Plan. Four of the five areas were studied during the period 1980 through 1985, and as a result, after finding no feasible permanent on -site or innovative alternatives, the Council ordered installation of municipal sewers in all four areas. Stubbs Bay is the last of the 5 areas to undergo an Alternative Waste Management Study in order to identify and evaluate sewage treatment and disposal options. 1 B. Boundaries of Study Area; Sub -Area Designations; Previous Studies The 1980 Community Management Plan Map #12 defines the Stubbs Bay Study Area as generally lying East of Tonkawa Road, West of Leaf Street, South of the Luce Line, all being within the North 1/2 of Section 5 (Exhibit A). For the sake of clarity, the study area has been broken down into 5 sub -areas based on the typical lot configurations and on the previous studies done in Liiese areas (see Exhibit B). The five sub -areas include: Stubbs Bay Niel - includes all of Hillside Park and additional lakeshore homes along the northwest side of Stubbs Bay. Average lot size is 1/2 to 1 acre. Bayside North - includes developed properties on the north side of Bayside Road, west of Stubbs Bay Road. Lot sizes are 1 to 2 acres or larger with some wetlands. Bederwood - includes areas east of Stubbs Bay Road and west of the Bayside Addition. Lot sizes are 1/2 to 2-1/2 acres. Stubbs Bay NE - includes the Bayside Addition and Bayside Beach. About 40% of the 37 developed properties are less than 1/4 acre. About 50% are 1/4 to 1/2 acre, and only 10% are greater than 1/2 acre. Bayside East - includes developed lots north of Bayside Road between Bayside Addition and Leaf Street. Lot sizes are generally around 1 acre. The sub -area designated Stubbs Bay NE was the subject of a preliminary engineering study in 1975, which discussed the feasibility of a sewage collection system and 2 methods of final disposal for the 36 then existing residences in the area. No action was ever undertaken pursuant to that study. In 1979, the City of Orono made application to the MPCA for state and federal funding for municipal sewers for the Stubbs Bay NE and Stubbs Bay NW sub -areas. Such funding has never been forthcoming, and is not anticipated to occur under current federal and state guidelines. 2 OrT CLASSES �+ Y u wnr aTA y 0 a HlvvEwA uL q , to P A PTrfil ADAD co HIGH LANE �40 DO O LL U / a Ridgewood J W mi 4 W YI t1��0 7i ?S o a 3 ST H q9y ` `d� STUBBS BAY � 3 \ M W �• J Y F X m i � vy t •,Sh7 PAFMEW LN 9 151 IL - _ o� 3 \ � a 64 3 Exhibit A STUBBS BAY ALTERNATIVE WASTE MANAGEMENT STUDY AREA (shaded) Exhibit B STUBBS BAY A.W.M. STUDY: N 0 SUB -AREAS iit ito 'p IL LO Baside NorthQ�FpF114TERED LAND SURVEY NO.843 OA er ADA 0 CO Bederwood l C Stu bbs Ddreo NE 29z� Srv88S BAY •Ol Stubbs Bay NW "Ni - - Bayside East L 1_'. L A KE MINNE 7' N KA ' Soot '�j`,..5:... , -- -� - ---'i - - ---- ---'—'---4�;;'�-`.. -- — -- ,� _ ��s , <<j. ...., .. ,.. VIE Lo,;- 2PCD < AA A preliminary study in 1983 by Bonestroo and Associates investigated a proposed route for a collection system and force main serving Stubbs Bay NE and Stubbs Bay NW. The force main was proposed to run adjacent to the Bederwood and Bayside north areas (see Appendix 3). The current Alternative Waste Management Study was commenced in 1985 pursuant to the 1980 Comprehensive Plan recommendations. C. Overview of the Current 5 Potential Problems 1. Historically Dense Development The Stubbs Bay Area of west central Orono contains pockets of historically dense development. At the northwest side of Stubbs Bay, the plat of "Hillside Park" was filed on December 6, 1912, creating 31 lots averaging 50' wide and ranging from 200' to 700' deep. Approximately half the lots border the lakeshore. Northeast of Stubbs Bay, "Bayside Addition to Lake Minnetonka" was filed on April 18, 1912, platted into 68 lots averaging 50' x 125' each. These are, for the most part, non -riparian lots on Tonka and Crestview Avenues. Between these two plats, on the north side of the Bay, Auditors Subdivision No. 203 c•eated a number of lots in 1928, ranging from 1/4 acre to 3 ,cres in area. All of these plats occurred long before any zoning regulations were adopted in Orono. It is clear that the Hillside Park and Bayside Addition plats were originally intended for summer cabin use, and Lake Minnetonka was a well-known resort area in the early part of this century. As time progressed, many of the small cabins were remodeled and converted to year-round residences, so that today the Stubbs Bay Area contains mainly homestead properties. The first zoning regulations affecting the Stubbs Bay area were adopted in 1950 which established the Stubbs Bay District (in Sections 5, 6, 8, 31, and 32) as a private residential district with minimum building lot area of 1 acre. In 1975, the Stubbs Bay area was rezoned to LR-lA Single Family Lakeshore Residential, 2-acre minimum lot size. A portion of the study area north of Bayside Road and west of the Riedel Company Addition, was recently rezoned from RR-lA, 5 acre Rural Residential to LR-lA. (Zoning Map, Exhibit C). 3 Throughout the study area only 10% of the develop, are conforming in lot area. The bulk of the development. 'ed prior to adoption of the 1975, 2-acre lot size requirement. 2. Factors Limiting Long -Term Use of On -Site Systems in Stubbs Bay a. Lot size is perhaps the most critical limiting factor for on -site sewage treatment in the most densely developed parts of the Stubbs Bay Study Area. Where lot sizes are 1/2 acre or less, often there is not a suitable location meeting the minimum required sanitary setbacks in whic;, to locate a new or replacement septic system (see Exhibit D). b. High water tables due to low elevations near the lakeshore limit many properties to either mound systems or holding tanks, since the 3' required vertical separation between drainfield and water tables can't be maintained. C. Heavy clay loam soils fc ind on most of the high ground in the study area, have slow percolation rates (requiring relatively more drainfield per gallon of effluent) and often create perched seasonal water tables which affect the functioning of trench drainfields. The Hennepin County Soil Survey Map indicates that the soils in the Stubbs Bay Study Area generally are not suited for trench systems (see Exhibit E). Mound systems are often suitable on these soils where slopes are 6% or less, and where adequate usable space is available. However. the small lot sizes and steep slopes eliminate the capability of installing a mound system on many lots within the study area. d. Surface drainage can have a limiting effect on the functioning of drainfields, especially where drainfield systems were placed in low drainageways in order to avoid use of a pump. e. Aside from the physical limitations and small lot sizes, other factors appear to have historically rnntributed to septic system failures in Stubbs Bay as will as in other areas, and observed failures in many cases may be attributed to one or more of the these factors: 4 Soil types in the Study Area have bec. >ri.ed into three broad groupings based on their sui.,-. ,llity for septic systems: KEY SOIL GROUPING (1) Soils generally expected to be suitable for use of standard trench drainfields. (2) Soils generally expF-ted to be suitable only for 'mound' drainfield systems due to slow percolation rates and/or high seasonal perched water tables. (3) Soils generally unsuited for any type of �J! drair.field system due to steep slopes, slow percolation rates, high seasonal perched water tables or permanent water tables, or a combination of these factors. Exhibit E STUBBS DAY STUDY AREA : SOILS Soils :Nap adapted from the Hennepin Count; Soil Sur--=y. Poorly maintained systems: i) Not pumped ort regularly, allowing solids to clog drainfield lines. ii) Baffles not replaced as they decay, with same result as above. iii) Construction of encroaching hardcover onto or near drainfield, causing excess runoff into drainfield lines. Poorly designed systems: i) Tank capacities extremely small for 1960's water use habits. ii) Single tank systems of inadequate capacity or retention times to treat the current flows. iii) Drainfields with inadequ;. ydraulic capability to dispose of current flows, due to small drainfield size or natural biomat buildup due to age of system. Poorly located systems: i ) Drainfields and no.z-sealed tanks located near or within high water tabl:-s, causing premature :system failures. ii) Drairifirids located near hardcover which drains excess surface runoff onto the drainfield. 3. Extent of Existing Problems In order to give a clear representation of the status of existing systems, each sub -area will be briefly discu.?ed. J a) Stubbs Bay . In general the problems encou,iteL*ed are uue to either smaii _ ,erused s,,s*ems with seepage from drainfields in clay soils on hillsides; or from drainfields near the Lakeshore and located at lake level. During the list inspection of this area, there was one obviously failing system. There are 4 systems located at or just above lake level z,nd less than 75' from the lakeshore These systems have a high potential for causing direct undergroui-3 discharge to the lake. Of 18 exi_.ting properties with sept,_ systems, 6 systems have been repair-,l or replaced since 1978 with trench systems, in one case t'i .-eplacement trench system has failed. The lonq, narrow lots yn the area generally pose a severe limita-:ion to suitable system rej.. i r/replacement . Totals: 8 of 19 developed properties contain substandard but function tems 4 of 19 had ream airs, appear OK for now of 19 cabin w-, plumbing i of 19 system is gully conforming 4 of 19 (rainfields less than 75' from lake, and at or near lake level of 19 past seepage problem unrepaired There are also 7--,bstandard vacant lots in single ^eparate * ihip in this s .o•-area. b) Bayside North - These ax- generally lar7er lots. Many •f the vstems ait relatively new or were repaired recently. Of 10 developed properties, 4 have systems that are new within the last 10 years, and a 5th had a racent new drainfield installed. :)f the remain ng 5 systems, 4 are older but appear to be functioning adequately, and 1 was seeping to the surf kce at the last Totals: 4 of 10 developed properties contain substandard but fL.ictional systems of ''.) systems are relatively new (within last 10 years) 1 of 10 systems has unrepaired Feepage problems Th re is also 1 conforming vacant ;ot in sinqle separate owns--s'-,.ip. i c) Bed. #ood - Systems are generally on high ground. There are no current seepage problems but a number of repairs have occurred over the years; a few small. developed lots have a .)otential for future problems if repairs are needed. In this area, there is one house that is currently vacant and under hazardous building proceedings. Four systems have undergone major repair or replacement in the last dozen years. The remaining 6 systems appear to be substandard in design or location but appear to be functioning. Total: 6 of 11 systems substandard but functional 4 of 11 systems were repaired/replaced in last 10-15 years 1 of 11 systems not in use (hazardous building) There are 2 vacant properties in single separate ownership, and one additional parcel in common ownership that may be proposed as a separate futare lot. d) Stubbs Bay N) Phis area has exhibited extensive past problems - some have been repaired, some are seasonally chronic, most have little capability for repairs/replacement. Of 37 developed properties, 2 contain existing cabins with no well or septic system, 3 use a holding tank/mound combination, and 1 uses a holding tank/composting toilet combination. Six existing houses on Eastlake Street contain minimal septic systems located in some cases at or just above lake level and as little as 10 feet from the Stubbs Bay Creek. Three of 14 systems serving Crestview Avenue residences are currently seeping to the surface, with 2 of those less than Tr,' from the Stubbs Bay Creek. On Tonka Avenue, all known failures have 'Deen repaired, but as on Crestview and Eastlake treet, future repairs if needed on some of the extremely small lots will be impossible. Total: 17 of 37 syste-.s substandard but functional 4 of 37 use holdii:v tank cr holding tank/n. nd combination 6 of 37 syF- re near lake level, adjacent to creek, so:,' th surfacing problems 4 of 37 witn past problemL remaining uncorrected 2 of 37 r_.:bins with no plumbing 4 of 37 have made recent repairs, problems appear solved for now In this sub -area there are 6 additional vacant substandard properties under single separate ownership I e) Bayside East - Systems are generally older but functional. There are no seepage problems observed, but the hills and the location of the creek may make suitable repairs more costly or unfeasible. Total: 5 of 5 systems substandard but functional There are 2 additional vacant conforming lots (currently in process of subdivision). A summary of the status of each property is mapped in Exhibit F. i II. INVENTORY OF EXISTING SYSTEMS A. Inventory Procedures & Content The City of Orono undertook a program to inspect and inventory the City's existing septic systems commencing in 1978, hence fairly accurate information exists regarding the location, design, and layout of septic systems and wells in the Stubbs Bay Area. A detailed, scaled layout of each affected property has been drawn in order to assist in the determination of the technical feasibility of repairing or replacing the systems in the area (see Appendix 2). The drawings are scaled at 1"=301, 1"=40'01 1"=50', or 1"=601, and in most cases are based on the City plat maps, air photos, and field measurements in order to provide accurate relative building and system locations. In many cases actual certificates of survey were used as a base mnp. The inventory drawings show the following information: 1. Property boundaries 2. Location of house, septic system component n, well, driveway, street, accesoory buildings 3. 50' minimum well -to -septic tank and drainfield setback required by Minnesota Health Department and 75' well-to-drainfield setback required by Orono Code 4. 10' minimum setbacks to property line, house and other hardcover 5. Steep slopes (where critical) Orono's Code requires a 75' setback for wells from any septic system, drainfie_ld or unsealed septic tank, and 20' setback for drainfields from property lines and hardcover area. A well setback of less than 50' requires a variance from the Minnesota Health Department and is rarely granted. The MPCA recommended performance standards (MCAR-7080) maintain a minimum 10' septic system setback from houses and property lines. The 50' well and 10' hardcover setbacks used in the inventory drawings are considered to be the minimum allowable setbacks, and are referenced herein as the "relaxed standards" for inventory purposes. The inventory drawings also indicate the 75' Orono well setback requirement. N "Replacement Area" Rating A system has been devised to rate the potential capability of a property for future repair or replacement of septic systems. That system takes into account only the factors of lot size, house and accessory strL•-ture locations and hardcover locationz, setbacks for drainfield -ystems from property lines, structures and wells, and for vertical separation from lake related water tables. Using the inventory drawings, containing an overlay of the above noted factors, the square footage of area within a property that could potentially be devoted to drainfield use is defined, and that square footage is termed the Replacement Area or "RA" rating. The RP. rating has been determined for both the "relaxed" standards using a 50' well -to -septic setback (this is called RA-50) and the Orono Code 75' well-to-drainfield setback (this is known as RA-75 ). It was further determined that where the RA factor is from 0-1,225 s.f. it would be impassible to replace an existing septic system within the confines of the existing codes based on the area required to construct a single trench type replacement system for a typical 2 to 3 bedroom home. It was further determined that with RA ratings of 1,226 to 1,975, it would be feasible only to replace the existing system with a bed-':ype drainfield system, which in the generally clayey soils found in the Stubbs Bay Study Area would have a poor potential for permanent functionality. An RA rating from 1,976 through 5,000 would generally provide enough area for a single replacement type drainfield system but not necessarily enough room for a secondary site should that system fail. An RA rating from 5,001 s.f. or greater generally indicates a pijperty that would have area suitable for replacing the existing drainfield and the capability for a secondary alternate site. In &1.1 four RA categories, site factors such as slopes, poor soils, perched seasonal water tables on high ground, slow percolation rate, future house expansion, and existing system locations, are not taken into account, hence many properties which are given a specific RA factor will likely have more limitations than are indicated by the RA factor alone. The inventory property data listing (Appendix 1) defines each property by address, owner, and acreage, contains '_nformation on the well/septic separation distances, notes current conformity status of individual systems, nd assesses the potential of each site for r^pair/rrplacem, of the existing system via the "RA" rating. 10 B. Inventory Results Perhaps the most enlightening information to be gained from the inventory is the potential capability of each property to support a replacement septic system within the confines of the minimum City and State sanitary code requirements (see Exhibits G and Appendix 1). Note first that 24 (30%) of 79 existing wells are located less than the minimum required 50' from septic system components. Also, note that of 82 existing developed properties, 23 (28%) could not construct a new or replacement system within the confines of even the relaxed code standards, and 4 additional properties could only construct a bed -type drainfield system which is generally less efficient and more prone to failure than a trench or mound system. In addition, 14 of 82 properties (17%) would encounter major limitations in trying to replace existing systems due to limited lot areas, well locations, and the locations of trees, small storage buildings, sidewalks, and other property amenities not enumerated in the survey. Only 41 or 50% of the 82 properties have substantial area available for what could be considered permanent usage of septic systems. This percentage would be considerably smaller if the factors of soil condition and topography were taken into account. III. ALTERNATIVE WASTE MANAGEMENT METHODS - REVIEW i ANALYSIS A. Options are to be reviewed per CSPP Poli,-y No. 11 The Orono Comprehensive Sewer Policy Plan (CSPP) was adopted as Chapter 6 of the 1980 Community Management Plan. ''olicy 11 of the Rural Sewage Treatment Policies container ithin the CSPP reads as follows: "ll. ANALYSIS OF ALTERNATIVE WASTE MANAGEMENT OPTIONS WILL OCCUR IF SEWAGE TREATMENT DEFICIENCIES ARE DOCUMENTED IN RURAL HOUSING CLUSTERS. In the event that multiple on -site system deficiencies should occur in one of the existing isolated pockets of development in the rural area, the correction of those deficiencies will be a ccncern of the City, the neighborhood and the property ow?srs alike. Individual repair or replacement will remain the first option. This may involve joint systems, acquisition of additional land or selective condemnation. Other options include innovative or low-water systems, community drainfields or selective condemnation. The extension of municipal sanitary sewer will be considered only if the environmental and/or health problems cannot be technically or economically resolved on -site and then only if the neighborhood is adjacent to the existing urban area or along the route of the MWCC interceptor. In no case will the land use density be increased or new areas opened for development because of such a sewer extension." The Sewer Facilities Plan section of the CSPP also discusses the Alternative Waste Management Study and is incorporated herein by reference. 12 B. Review and Analysis of Optional Waste Management Methods OPTION 1. Alteration of the water use habits of the users, including careful system maintenance. Water consumption habits vary from family to family, depending on a variety of factors. A retired couple who has lived with a septic tank all their lives may generate only 50-75 gallons per day total for two people.(!) At the opposite end of the scale, City staff has documented water use for a specific 10- member household in rural Orono at 1109.5 gallons per day total, or about 111 gallons per person per day.(2) A household with infant children can be expected to have higher water use rates due to daily diaper washing. Teenagers tend to take an inordinate amount of baths or showers. A family that formerly lived in an area with City sewer may have acquired the habit of using their sink garbage disposal unit as a garbage can. This not only increases the daily wastewater load, but introduces undigested foods and materials to the septic system, which do not break down as readily in the septic tank as does human waste. A number of the Stubbs Bay area residents have reportedly been practicing water conservation methods on an on -going basis, such as taking laundry to the laundromat, flushing toilets only after multiple uses, attempting to limit the time on showers, etc. However, the fact remains that specific systems are in such poor condition that they continue to fail regardless of any water conservation practices that may be in effect. A number of water saving devices have entered the market place in recent years, including low-water use toilets and low - flow faucets and shower heads. For example, one model of low- f lush toilet uses compressed air and 2 quarts of water per f lush. Each toilet unit costs approximately $400 and the compressor unit an additional $300-500, plus installation costs. With the electrically -run compressor kept in a remote 'location from the bathroom, air piping might create some additional higher costs when retrofitting existing homes. As far as showerheads and faucets go, these items are readily available at relatively low cost and are easily installed by the homeowner. (1) observed metered water use rates - Ham Lake, MN 1981-83 (2) residential well metered 8/15/83 thru 1/30/85 i'A It is likely that for a typical house with 2 bathrooms, a kitchen, and a laundry, water use could be reduced considerably, perhaps as much as 40% by retrofitting with all low -water -use fixtures at a cost ranging from $750-3000 per house. This does not negate the need to maintain a functional septic system on the property, although the drainfield could be reduced it size proportionally. There still would be properties that could not adequately replace their septic systems under any circumstances. Proper maintenance of existing septic systems can have a positive impact on their efficiency and continued operation. However, older shallow tanks still require major excavation to open up the strip cover sections. Note that the 4" diameter inspection pipes located in most tanks were installed to function only as inspection pipes; the tank solids generally cannot be adequately removed and baffles cannot always be reliably checked through the inspection pipe. Note also that Orono's On -Site Code adopted in 1978 originally required retrofitting of all septic tanks with inspection pipes and manholes_ to within _6_ ----------- -- ------ - 12" of the ground surface. It became apparent that the majority of existing septic tanks would need to have the entire tank cover replaced in order to add the required 20" diameter manhole. Because tank covers are not generally sold separately from the tank, they would have to be special ordered. The costs for cover replacement approached the costs for replacinq entire tanks; the code was subsequently amended to only require installation of inspection pipes. Each time a .;ept:.c tank is pumped out, the pumping contractor is required to send notification to the City. If we presume that contractors have been judicious in their reporting, records indicate that only about 150 of the 1000-plF- septic systems in Orono are pumped each year. Since the code requires pumoouts at least once every three years, we would expect to see 300-400 pumpout slips each year. Clearly, people do not pump their tanks as often as they should. In the Stubbs Bay study area, pumpout records indicate that only about 40% of the systems have been pumped out since records were first kept in 1978. 14 To summarize, - sliance on a change in habits or attitudes toward septic systems would indeed require some major educational efforts by the City, and the history of private system maintenance i:;dicates efforts to date have not been completely successful. Each family is different in their water use habits and a push for major changes in usage patterns would likely be met with conscious and unconscious resistance. Water saving fixtures could be retrofitted into each house at a cost ranging from $750-3,000 per house. These potentially would reduce the daily flow rate by up to 40% but would still require the use of septic systems. OPTION 2. Repair or replacement of _existing individual systems. For the most part, existing septic systems in the Stubbs Bay area are quite substandard. As discussed in the inventory review, the existing tanks generally are of block construction, not sealed off from groundwater 2luctuat'_ons. Where a two tank system exists, when both tanks are in relatively good condition, baff les intact and of 600 gallons each or greater, in a fairly shallow location where groundwater would have a minimal effect on their functioning, existing tanks might be considered as suitable for continued use should system repair or reconstruction be contempletec: New precast concrete sealed tanks could be places' in approximately the same location as existing tanks. But, where an existing drainfield is failing and needs to be replaced, it is not generally feasible to tear up the existing drainfield and re- use the same site unless the existing drainfield aken out of commission for a period of time and allowed to tc ' y dry out. Then, it is conceivable that the old trenches could be re - excavated to a width and depth just greater than the old system, i.e. removing the trench wall areas tha become reduced in absorption capacity due to the biomat. This would only be considered if the existing drainfield site is the only possible site, and if soil and water conditions are suitable for a drainfield system. As described in the system inventory, many existing systems could not be replaced within the confines of the minimum code standards. In general, Orono's policy has been to all(.: repairs to failing systems by salvaging whatever components jai, be expected to continue satisfactorily without jeopardizing the rest of the system, and replacing system components that have outlived their usefulness or would be detrimental to proper functioning if they remained as part of the system. A typical septic system repair will include the addition of drainfield using the existing tanks, often adding a 3rd pumping tank when the drainfield needs to be located uphill. Tanks in poor condition or located in high groundwater areas usually are replaced with sealed, precast concrete tanks. Approximately 1/3 to 1/2 of all repair jobs include a pump system or re-routing of plumbing in the house in order to place drainfield on higher, dryer ground. In general, drainfield additions, when propos :�d, are required to meet a11. standards of the code for location in suitable soils and soil water conditions, and are sized based on standards for new homes. In past cases where these standards were not met, some replacement drainfields failed to function frcru the day they were installed. Over the last 3 years because this study was under4ay, the City has allowed a number of "interim bas s" repairs to existing failing systems in the Study Area, s that residents would have the opportunity to avoid a high -cost replacement system that would have to be abandoned in a few years if sewers became a reality. Given the lot area requirements, lot line and structural setback requirements, soil permeability and water table depth criteria, the sizes of douses, the topograph1 locations and construction of existing systems and the location of existing wells., the replacement of existi_. septic systems in Stubbs Bay with systems that .weer the minimum acceptable code standards is impossible on 28% of i. properties ar.7 is severely limited or questionable can another 22%. Only 50% f the properties have what could be considered as adequate area fcr replacement .-.d permanent usag_� of septic systems. The most critical areas are Crestview Avenue, Tonka Avenue, Eastlake Street, end Westlake Street. 16 Note also that the continued use of septic systems wi 1 1 in many cases effectively limit the opportunity for exp., ••sion of houses, or for adding garages where none exist, and act as a severely limiting factor in the upgrading of the Stubbs Bay neighborhood. The recent ups:�,rga in remodeliri,z and addition permits in the recently severed C:ystal 1'ay area of Orono indicates that installation of sewers can allow man, previously severely restricted n* oerties to now expand. Estimated costs for replacing septic systems in Stubbs Bay vary depending on the specific site, access to it, and capability for replacement. 1n general current costs are estimated as fol.1 -,Is: Repairs to existing 750 square feet of drainfield in trenches (installed): $2,000-2,500 1-1000 gallon pr-cast tank (installed): $750-1, '?50 Pump tank, pump, alarm system, electrical work installed): $1,250-2,000 Totally New System 2-1000 usl.lon tanks, 750 �.f trei'l-a drainfield $3,000•-4,500 w,'pump tank and puma acid $1,250-2,000 Mound -type drainfield :system (complete) $?,000-10;00t, (this large r nre covers most of •3riabilities i.n design arc! Site condit ;..r ) OPTION Install; on of innovati __ on -site systems, including ( c;., 3ration of or jr:. .. erating devices and s! ared drain le Ld syst^ms. A number of innovati-e on -site sewage teat- n: s� tem! .., i.st which might have appl : `.lity to the Stubbs Bay a., under ,.ertain circumstances. 17 Various types of recirculating -fluid waste transport systems are on the market, which use a recyclable fluid (water, mineral oil, etc.) to transport toilet waste either to a holding tank and incinerator unit, or to a self contained treatment unit. These systems are quite complex in design and prices range from $13,000-3C,000. The demonstrated applicability for these units is to serve a building or business with little or no "graywater" (sink, shower, laundry) use. These units would riot be practical tc G-• ve the needs of Stubbs Bay. A second type of recirculating toilet considered is the portable unit used in boats and recreational vehicles. These units have a relatively small holding tank capacity and are not suited to full time residential family usage. Two innovative types of toilets which are more appropriate under the constraints of a holding tank system include incinerator toilets and composting toilets. Incinerator toilets are a self-contained toilet and waste treatment unit which uses electricity or burns natural gas to reduce human waste to a clean ash which needs to be removed on a regular basis. Cost range for the units is about $1,500-2,000 plus connection and installation costs. These units do require some maintenance, and energy costs in either case are a consideration. Composting toilets provide a chamber in which proper environmental conditions are maintain6d for biological breakdown of human waste. The resultant compost must be removed on an occasional basis. Most units use some type of electrical heating element. Cost of the units ranges from $800-2,000 plus installation costs. One such system is now in use on Eastlake Street in the study area, in conjunction with a graywater holding tank, on a property too small to support any type of septic system. All the systems descrirc.-d above pertain only to the handling of toilet wastes and must be used in conjunction with a graywater treatment and disposal system, i.e. septic tank/drainfield, holding tank, or other method. 18 Ct--t•nin types of innovative drainfield systems may have applicabilty in Stubbs Bay. The on -site ordinances allow the use of mounds, shallow trenches, and "fill" trenches as innovative alternatives to overcome problem soil and water conditions. The code does not address specific innovative methods to overcome lot area problems. The concept of a "shared" system, typically 2 to 4 houses with individual septic tanks connected to a single drainfield located on one or more of the properties, has been recognized as a reasonable alternative where small clusters of houses abut a suitable space for drainfield. In general, easements are required and covenants or regulations must be drawn up regarding the use and maintenance of such a system (see Exhibit H, below). EXHIBIT H. CONCEPTUAL DIAGRAM OF A 'SHARED' SEPTIC SYSTEM. Each house has its own septic tanks (S). Both sets of tanks discharge to a common pumping station (P) that delivers sew- age effluent to a common drain - field (mound -type system shown). which straddles the lot line. Each homeowner maintains his own septic tanks, but they are jointly responsible for the pump station and mound system. It is likely that in Stubbs Bay the shared system would, in some instances, result in destruction of traditional lot boundary barriers such as fences (and in some cases trees) in order to have any chance of success. There would have to be an unusual amount of cooperation between neighbors in order to accept the concept of "treating my neighbor's sewage in my back yard". If system failure was to occur, there might be difficulties in determining who caused the problem and who is responsible for repairs. Conceptually ignoring the lot lines, the areas with the most potential septic system problems in Stubbs Bay do not necessarily have adjacent suitable areas for drainfield due to existing well and house locations. Costs of a shared system would be proportionally similar to costs for individual systems. It is likely that some economies of scale would be realized in installation of such a shared system, but higher design and legal costs would likely offset this. 19 The innovative methods described in Option 3 each have physical and technical limitations and would require public acceptance of unusual or non-standard concepts. An example of such an unusual arrangement is the Bayside Beach division (former Stubbs Bay Marina property) where each of the three houses has a holding tank for toilet wastes and an individual set of septic tanks with pump, discharging to 3 individual (but visually connected) mound graywater systems on a single Outlot devoted for septic and driveway usage only. Use of a similar system in other areas of Stubbs Bay might not be as suitable given the specific site conditions. OPTION 4. Installation of a collection system connected to a community drainfield. The community drainfield system, in which sewage from individual households is collected and transported to a nearby site for treatment and disposal through a soil treatment unit (or drainfield), is occasionally used for rural housing clusters or lakeshore areas where municipal sewers do not exist, and where the housing density or on -site soil conditions would not allow the use of standard septic systems on each site. By definition, the community systeir� has two parts - the collection system and the treatment/disposal system. The treatmentdisposal system (or the actual drainfield) requires a parcel of land sized in proportion to the amount of waste water to be treated and disposed of and is based on the capability of the soil to accept and treat the wastewater (see Exhibit V. The University of Minnesota Agricultural Extension Service and the MPCA suggest that a community septic-tank/drainfield system should generally :�,,)t be used for more than 10 homes. Greater amounts of effluent discharged into a concentrated location in the soil will either not be accepted hydraulically or will create nutrient or nitrate problems as the liquid percolates downwards. Aside from these potential hydraulic/pollution problems, the estimated costs of a collection system and community drainfield for the Stubbs Bay area will likely rival or exceed the costs of a collection system discharging to the existing municipal sewer at Tonkawa Road. 20 COLLECTOR SEWAGE TREATMENT SYSTEM FOR LAKESHORE RESIDENCES (SINGLE SEPTIC TANK, '.O , a ROgp EFFLUENT PUMP) NI3us, A � s STILLING kOp„ 9 7 TANK CL "UP 4A, /0 u rs 1 ii \\_ COLLECTOR PRESSURE R /\ PIPE DRAINFIELD - �, \� DROP BOXES WITH COLLECTOR SEWAGE TREATMENT SYSTEM FOR \ TANK \SEPTIC PUMPING STATION LAKESHORE RESIDENCES (RAW SEWAGE PUMPED\�\� TO SEPTIC TANKS) \\ L 9 , 2 ROAD kO�ES q g S 6 'OCku 8 SEPTIC CLE4 NOA > 9 ,° TAN UT� In systems A and B, a collector system similar to a municipal sewer lateral system would be —�COLLSEE PRESSURE w constructed, and each �' J - house would connect \\ \ L DRAINFIELD TRENCHES WITH directly to the main DROP BOXES sewer line, requiring PUN.PIfNG STATION no individual system FOR RAw SEWAGE \\ \, maintenance. In systems C and D, �- each house would have its own septic tank, and only the liquid effluent would be COLLECTOR SEWAGE TREATMENT SYSTEM FOR collected. Each homeowner LAKESHORE RESIDENCES would still be responsible T (INDIVIDUAL SEPTIC TANKS) for pumping out his own septic a a C at+c tanks on a regular basis. With s SEP the STEP system (D), each residence would also have to CL0is, maintain its own effluent pump, _ which discharges to a low- pressure sewer line. 4' COLLE SEWER- COLLECTOR SEWAGE TREATMENT SYSTEM FOR LAKESHORE RESIDENCES USING STEP SYSTEM • �e Lor R040 kOUSFS ? 3 D H 9 up S 6 > Pump R 8 STATNn.. �St. STILLING TANK-1 _ SEPTIC TANK EFFLUENT PUMP Erap�� with PUMPING STATION rDRAINFIELO Exhibit ' TRENCHES WITH CONCEPTUAL DIAGRAMS DROP Do.OF VARIOUS XES COMMUNITY DRAINFIELD SYSTEMS. Adapted from the MPCA/U of M Extention Service 'On -Site Sewage Treatment Manual'. In 1975, the City of Orono directed the City Engineers at that time, Mccombs-Knutson Associates, Inc., to conduct a preliminary engineering study of sanitary sewers for the Stubbs Bay (NE) area. That study included groundwater sampling which was interpreted by the Enqineer as indicatinq surface and shallow groundwater contamination. The study proposed that a collection system be constructed to serve Tonka Avenue, Crestview Avenue, and Eastlake Street. Two alternatives for treatment and disposal were reviewed. Thy first involved pumping to the proposed Long Lake -Orono Interceptor at Fox Street between Old Crystal Bay Road and Willow Drive. The interceptor was never installed in that location, hence that is no longer a viable alternative. The second proposal was to construct a community drainfield, sized to serve a total of 42 houses or 15,700 gallons per day. The proposed location was an open field at the southwest corner of Leaf Street and Bayside Road, which has now been subdivided into residential lots. The drainfield proposed at the time would not be feasible under current standards, mainly due to the seasonal high water table found at that site. A review of the Hennepin County Soil Survey maps indicates that the soils on the north sides of Stubbs Bay are generally not well suited for septic systems and a large volume system would likely experience problems. In order to find the area and soils potentially suitable for a community drainfield, one would have to go east of Leaf Street or north of Watertown Road, in either case requiring a collection system and long force main in addition to the community drainfield. Estimated costs of treatment/disposal system serving only the 37 unit Stubbs Bay NE sub -area: 26,200 s.f. drainfield at $3.00/s.f. _ $78,600 6 acres land at $10,000/acre raw value = 60,000 Septic/settling tanks, 13,000 gallon capacity = 10,000 Site work = 30,000 Total $178,600 or $4,700/unit in addition to the cost of collection system and forcemain to the site. 21 In the case of Stubbs Bay NW, the distance to any potential useful community drainfield area is much greater than the distance to the municipal sewer. With generally equivalant costs for a collection system, the costs of a community drainfield system would be much higher than the costs of connecting to the municipal sewer. OPTION 5. Installation of individual holding tanks with off -site disposal. Where on -site treatment and disposal of septic tank effluent is not possible due to site limitations, an individual holding tank is often a reasonable solution if: A) the water use is minimal, such as in a seasonal cabin; or B) when construction of collection system with off -site treatment and disposal is imminent. Orono Code allows holding tanks only as a temporary solution for existing problem situations, and never for new construction except on a temporary basis during construction. The cost of installation of a 2,000 gallon sealed concrete holding tank is estimated at $2,000. The yearly maintenance costs are exceedingly high, depending on actual water use. Cost of pumpouts in 1988 is expected to average about $90 per 2,000 gallon load. This cost has risen from approximately $75 per load in previous years partially due to dump charges levied by the MWCC when the pump truck discharges the "septage" (septic tank waste) to the MWCC sewer system. Two extreme residential examples illustrate the costs of maintaining a holding tank system: 1) 1 to 2 persons in residence, doing laundry off -site, using water -saver toilets and cor-, vation practices. Estimated daily usage: 30 gpd per per. 30 gpd/person x 1-2 persons x 365 lays/yr 2,000 gallons/pumpout = 6-11 pumpouts required/yr. 6-11 x $90 = $540-990/yr. 22 2 ) Family of 6 doing laundry at home, no water conserving practices or devices. Estimated daily usage: 75 gpd per person. /5 gpd/person x 6 persons x 365 days/yr = 2,000 gallons/pumpout = 82 pumpouts/yr (or every 4 days). 82 x $90 = $7,380/yr. with a range of $540 to $7,380 year estimated ,eaintenpnce cost, holding tanks are clearly not an economical method of permanent sewage management for year-round residences. In addition, problems encountered with this type of system can include failure to pumpout when needed, leading to a surface discharge or backup in the house; illegal pumping methods (siphon hose to a nearby wetland, creek, or other surface discharge); and inconvenience (needing a pumpout on a holiday, for instance). Also, unless properly protected with secure covers, holding tanks with a manhole access at the ground surface for ease of pumpout are a potential hazard for inquisitive children who might fall in. For tr economic and technical reasons stated above, holding tanks are not recommended as a permanent sewage treatment solution for the Stubbs Bay Area. OPTION 6. Selective condemnation and demolition of properties which cannot or will not comply with sewage disposal regulations. Of the 82 developed properties 'listed in the "system replacement capability survey", 23 were found to be located on sites so limited that should the systems fail, they could not be replaced in any way meeting the minimum code requirements. These 23 have a total taxable market value (from the Hennepin County tax records) of $1,001,000 for the structures only. It is unlikely that a total condemnation of these 23 properties would be considered. Under selective condemnation, we would strive to remove houses of low value which would: A) eliminate an existing failing system that couldn't be repaired according to code; and B) allow the combination of the remaining land with adjacent properties to increase their replacement capability. 23 A review of the 23 which could not a?equately install a new system reveals that it would likely be o: little value in many instances to condemn and remove some of the existing residences, because the vacant land made available by such procedure would not necessarily be suitable for development of septic systems to serve the remaining houses. To elaborate on this, first consider the situation of Eastlake Street. The 8 existing houses on the south side in every case do not have any suitable area for septic systems because of the creek. If half of those houses were removed, the vacant land remaining would still not be suitable for installation of septic systems. Similarly, looking at Tonka Avenue and Crestview Avenue, if half of the houses were removed, the vacant land resulting would still have steep slopes and high water table clay soils, being poorly suited for development of new septic systems. Looking at the Westlake Street area, it would appear that this is the most likely area for possible consideration of selective condemnation, but it would have to be accompanied by a re -development or re -platting process so that the long, narrow, unusable land areas would be reshaped into sites suitable for septic system development. Other concerns resulting from a re -development process are: A) it would be unwise to locate new drainfields over abandoned wells; and B) the removal of houses and filling in the basement excavations would tend to create areas of soil unsuitable for use as drainfield. Neither compacted soils or fill soils are suitable for drainfield development. To summarize, the additional land made available by selective condemnation in most cases in the Stubbs Bay area would not have a substantial effect on the capability for repairing neighboring septic systems. Also, while a few specifi, problem sites might be benefitted by acquisition of a neighboring property, this expenditure does net necessarily solve the entire neighborhood problem on a long-term basis. 24 OPTION 7. Installation of municipal sanitary sewer. The benefits of municipal sewers from a long-term standpoint are many. Very little homeowner maintenance is required once the system is in place, because the City maintains the system. Water use contraints imposed by limited capacity septic systems are no longer a concern. Once the area previously devoted to septic systems is no longer needed for that purpose, many property owners would gain the ability to expand their living space, add aL,.rages and generally improve the quality of housing in the ne'Dh:,orhood. This has proven to be the case in the Crystal Bay area of Orono which was recently sewered. The feasibility and costs of installation of a sanitary sewer serving the Stubbs Bay Northeast and Stubbs Bay Northwest sub -areas have preliminarily been documented in the feasibility report entitled "Stubbs Bay Sanitary Sewer Improvements for amity of Orono, Minnesota" prepared by Bonestroo and Associates in 1984 (Appendix 3). The cost estimates of that survey have been updated for the 1988 construction year. Updated estimated cost to serve Stubbs Bay Northwest is $372,244, with a range of cost of $14,300-16,900 per unit depending on whether specific properties are included. (A few properties in the Bayside North sub -area were included in this unit estimate.) Updated estimated cost to serve Stubbs Bay Northeast is $509,709, or $12,750 per unit based on 40 potential units. Stubbs Bay Northwest would have to be completed in order for the Stubbs Bay Northeast project to be feasible. Most properties in Bayside North and all properties in Bederwood and Bayside East were excluded from the Bonestroo 1984 feasibility study. Costs of connection, including SAC, permits and hookup charge could range from $1,000-$3,000 additional per unit. Maintenance costs to the homeowner would be in the form of a quarterly sewer usage charge. Currently that charge is $51.15 per quarter or $204.60 per year. 29 C. Summary of options OPTION 1. ALTERATION OF WATER USE HABITS, relies on the ability to change the long -ingrained water use habits of an entire neighborhood. At a cost of $750-3,000 per residence, low water use fixtures could be installed that would reduce the waste load on existing septic systems, but would not eliminate the need for septic systems. OPTION 2. REPAIR OR REPLACEMENT OF EXISTING SYSTEMS as they have failed, has been historically the method relied upon to avoid installation of municipal sewers in the Stubbs Bay area. Although many properties have the capability to replace their existing systems, replacement cannot be accomplished on a significant number of properties within the confines of the minimum code standards, even under reduced water use conditions. OPTION 3. USE OF INNOVATIVE METHODS, has limited applicability in Stubbs Bay, but again requires the homeowner to accept unusual methods of sewage treatment and disposal. Incinerating or composting toilets are viable methods of eliminating the toilet waste portion of household wastewater, but do not eliminate the need for septic systems. Shared drainfields might have limited application in the Stubbs Bay NW sub -area, but likely would require major re -platting of that area, requiring further study as to actual feasibility. OPTION 4. A COLLECTION SYSTEM DISCHARGING TO A COMMUNITY DRAINFIELD, is not an environmentally sound method of solving the long term concerns of sewage treatment for the entire Stubbs Bay area. There are social concerns with the mere idea of a community drainfield located within Orono's 2 acre or 5 acre rural residential zones which are rapidly developing. A system large enough to handle the waste load from either the Stubbs Bay NE or the Stubbs Bay NW sub -areas would require a relatively large area (5 to 6 acres approximately) of open land area, which is not readily available adjacent to either area, hence forcemain costs would be excessive. OPTION 5. INSTALLATION OF HOLDING TANKS with off -site disposal, is technically sound but economically prohibitive unless coupled with many of the water -saving methods described under Options I and 3. 26 OPTION 6. SELECTIVE CONDEMNATION AND DEMOLITION, would be a potentially expensive alternative which would reduce the ultimate waste load of the Stubbs Bay study area, but would free up very little land suitable for development as drainfield area since drainfields could generally not be located over abandoned wells, in filled soils over old foundations, or in areas of poor soil and water conditions. Selective condemnation and demolition might be a consideration in re -developing portions o' the Stubbs Bay area to a lower density for purposes other . .n sewage management; the feasibility of such an undertaking is beyond the scope of this report. OPTION 7. INSTALLATION 0? SANITARY SEWERS presents the most reliable, long-term solution to current and future anticipated sewage treatment problems in Stubbs Bay. With sewer, the need to provide adequate area for a septic system is eliminated, offering homeowners the increased abijity to improve the livability of their properties. The installation of municipal sewers is the only option that eliminates virtually all homeowner system maintenance responsibilities. IV. CONCLUSION A study of lot sizes and locations of existing improvements in the Stubbs Bay area indicates that in 23 (or 28%) of 82 properties, the existing sewage treatment facilities cannot be replaced within the confines of the minimum acceptable City or State Code requirements. An additional 18 properties (or 22%) would experience major difficulties in repairing or replacing existing systems. There are only 41 properties (or 50%) which appear to have substantially adegLate area available for future repairs and permanent usage of septic systems. A total of 6 existing systems are either now failing or have exhibited signs of failure in the past and have not been repaired. A number of properties currently use a holding tank system as a primary waste disposal means. Ten properties are located within lakeshore areas that are not suitable for use as sewage treatment sites, and are very likely contributing an indirect sewage flow to the lake. 27 Many existing septic systems in the Stubbs Bay area are substandard in construction, design, and location. These substandard systems, when l-.ated in poor soil or water conditions, have a relatively high potential for future failures to occur. The sub -areas which have the most critical potential future problems are Stubbs Bay Northwest and Stubbs Bay Northeast. Bayside North is the only sub -area which, save for 1 residence, could be expected to use septic systems indefinitely without major problems. The Bederwood sub -area contains a number of small lots surrounded by larger lots, and the smaller lots could be expected to have future system replacement problems. The Bayside East sub -area could be expected to experience future system replacement problems due to the hills and creeks that are present. Seven optional methods for managing sewage in the Stubbs Bay �.rea have been reviewed and evaluated. Each option has certain limitations in technical and economic feasibility. From a technical standpoint, municipal sewer provides the most permanent sewage disposal method for this area, and resolves existing and potential problems in a single effort. From an economic stand- point, septic system problems on some properties can be solved less expensively than the cost of municipal sewer, but on a substantial number of properties municipal sewer is the only possible alternative other than cost -prohibitive holding tanks or actual condemnation and demol.'_tion, if future septic system failures occur. +W APPENDICES APPENDIX 1 LISTING OF PROPERTIES AND DATA T ..;,AI EL_ STUBBS BA y V, . ..... L A KE m WN E' r'b'N - Q- - -- - 55 6; 4iN s 49 '51 LOCATION KEY FOR PROPERTY MAP CODE NUMBERS Additional vacant properties within Study Area: CODE LOCATION On STREET ADDRESS NO. DESCRIPTION IP ASSIGNED 83 West of Leaf St. "375" Leaf St. 84 No. of Bayside Rd. "3300" Bayside Rd. 85 Lot 9, Blk 6 "3332" Bayside Rd. Bayside Addn. to Lake Minnetonka 86 SW corner, "3401" Eastlake St. Bayside/Eastlake St. 87 Lots 3 i 4, Blk 3 Tonka Ave. Bayside Addn. to Lake Minnetonka Be Lots 5 i 6, Blk 3 Tonka Ave. Bayside Addn. to Lake Minnetonka 89 Lot 1, elk 4 Tonka Ave. 90 Lots 17 i 18, "300" Tonka Ave. Blk 5, Bayside Addn. to Lake Minnetonka 91 Lot 24, Auditors "3460" Baysids Rd. Subd. 1203 LOT PROPERTY AREA. OWNER ACRES COMMENTS Craig Anderson 2+ E. lot of preliminary subd. Craig Anderson 2+ W. lot of preliminary subd. Info Research 0.19 ac Includes creek -appears Assoc. Inc. unbuildable Ida Beall 0.14 ac Adjacent to creek -had a cabin at one time Ernest Talbert 0.29 ac Potential to combine with 188 Mrs. A.L. Addison 0.29 ac Potential to combine with 187 Mr. A.L. Addison 0.22 ac James Patrin 0.29 ac Vincent Larson 2.3 ac 92 Part of Lots 34 No address assigned Gerald Gustafson 2+ i 37 Auditors Subd. 1203 93 Lot 5 Auditors No address assigned Florian Sterner 0.8 ac dry Subd. 1203 94 Lot 2 Riedel Co. "3625" Eileen St. John Pidgeon 2 ac Stubbs Bay Addn. 95 W. 207' of Lots Toiikawa Rd. John McDowell 0.71 ac Includes % of vacated at., t Had a house at one time May require a lot width variance, otherwise appears very buildable Adjacent residence on 1.1 ac is in wife's name Buildable without lot area or width variance Steep slopes 1,2 i 3, Blk 2 Hillside Park 96 Lots 8,9,10,11, Tonkawa Rd. John McDowell 1.03 ac Steep slopes Blk 2, Hillside Park m k- L t, APPENDIX 2 INDIVIDUAL PROPERTY MAPS #1 3200 Bayside Road Thomas Smieja #2 3240 Bayside Road Donald Boylan SHEET A N I L/ 0' #3 3280 Bayside Road George Jukish SHEET B 350 O •1 � I rJ 3310 17 i Q '— '- #4 3310 Bayside Road John Wojcik SHEET C #5 3348 Bayside Road Harriet Hehl SHEET D - - -�, - - - - lax I �-----------'----� PA =3(000..... I — — - - RA -7s =2600 I C �_ _ ,! O .. .. rt-. . �.. r w.w..�r..rn�. •./r�w/r't^AN ' .i 4 � , a ; lip \ 15 �� / /1 m I F I = qc) #6 3382 Bayside Road Mrs. Esther Addison #7 3390 Bayside Road Robert Huber SHEET E I Rho GIOOO R RA s= Sao � 3, 1 301 #8 3400 Bayside Road Bobby Meyers SHEET F 3qzO P-A 7r /stoma 72-. t- S, . ................................ RAYS tD6�-- go #9 3420 Bayside Road Robert Anderson #10 3440 B;:yside Road Todd Ziesmer SHEET G 1 3�I 70 i ?Aso = 2p, Doo - IZASO (ZA -7s ` Zo, ocy o - P�ti s i 7S i . . L 3A y,► D yeUr L _ #11 3470 Bayside Road Daryl Carlson SHEET H i - s � I r Jlwv IIN 35/0 j RA50= 25000-rl-LAS zs OCK:>- FeuI #12 3510 Bayside Road Lester Nelson #13 3560 Bayside Road Alvin Balaaard SHEET I y V4 #14 3568 Bayside Road Jeffrey Bartlett SHEET J #14 3568 Bayside Road Jeffrey Bartlett SHEET J YA 1! ,� e4c 41�1- L11-AvF RAw v 3)ZOO QA7T --1, 500 I' CPO- F �S 8p .. s \ i r! F #15 3580 Bayside Road Victor Norton #30 165 Bederwood Road George Terp SHEET K So 1 ` i— Novo°° � IMGI' N— �� 1 1 � N SOX <� A �.:: �,� ss � ' / N N•4ri'41'W 133.2v' #16 3640 Bayside Road Herbert Olson SHEET L im- ti 1 #17 3700 Bayside Road / James Maus #18 3750 Bayside Road John Burger SHEET M I V 0 1 M li i 77 i RA _ 2 , / w i w =JqOO(�/ J.\ .l / crCA w 100, w �i /. W .i w cr -t K' 30' 4 ys' #19 3770 Bayside Road Steve Gardiner #20 3775 Bayside Road Gerald Rowlette SHEET N 4 i. 4 � �1000 � j f0k -�3CP I I Ip I I coo M - I 1' I O1 y off�ro� LA a = 2 l� #21 3780 Bayside Road Hazel Anderson SHEET 0 b � ' \, I I I Li 1 ` 77 wo \ �t =ZS��� \ RAso=2 �� �� �� !► QAs=lkoo J, \ � loe 10 lb 'Ile to 1!V • _ r #22 3280 Ba} de Road %o Landmark Const. SHEET P .1.1 ' i I O {. I o o_ I 1001, 1 p M I - - - - - e woe 04. /11-01 . yjr #23 3830 Bayside Road 1+� Betty Miner a #25 3860 Bayside Road Landmark Const. SHEET Q too./ #24 3845 Bayside Road Leonard Lofciren #26 3855 Bayside Road Peggy Peterson SHEET R #24 3845 Bayside Road Leonard Lofciren #26 3855 Bayside Road Peggy Peterson SHEET R 7 �n 1 .``, ,�' ��\ ,•� _ I ��/fir r / • a �cA OD J �; �_� • r t � � � i nl 1� L J 9. � �•[ r;: i 1 tis fir, • �� " n� c it • 1--.CIS/ _ •.• t #27 3865 Bayside Road David Dianis 1 SHEET S �I �o W RleE �-ryZC-7 #28 3895 Bayside Road Lee Harren SHEET T / ��� 41 � g$ 0 LI r ad ) L — to 6141 j4L i #29 3965 Bayside Road Fred Blanch Jr. SHEET U s s � L3 kA71` 300 L� , i#31 185 Bederwood Road Neal Anderson #32 200 Bederwood Road JoAnn Gustafson #33 222 Bederwood Road Jeffrey Mueller SHEET V 77✓�� DIU "I BROOK STREET W W , A > W Cb W 4d jeA m C> IZA 0 #34 235 Crestview Avenue Sheldon Ouast #36 245 Crestview Avenue Otis Richie #37 255 Crestview Avenue Joyce Soutor SHEET W y Y t700I RA 1 I RA so -- 201000 •r rZA�s : Zo,000; #35 240 Crestview Avenue Richard Melby #39 270 Crestview Avenue Douglas Nash #42 290 Crestview Avenue Patty Clapp SHEET X — — -- i- — -- — -- — — — 1 _ PA sn = O >, I IASDC 150 A------_ _ -1 o' FAsp ��. �A�z - y5o �� �' �► gAso = 2So0 -- 2 SO - -- = - — — f . r #38 265 Crestview Avenue S John Winter #40 275 Crestview Avenue I Harold Hansen #41 285 Crestview Avenue Russell Anderson SHEET Y /'1=30' s f 300 Crestview Avenue Steven Beyer 320 Crestview Avenue John Lehmeyer SHEET Z .y I 2� coo i Qoo I .E. 3 /S RA so - 7_00 KA-7 r = ! So #44 315 Crestview Avenue Shannon/Nankivell #46 325 Crestview Avenue Wm. Sullivan SHEET AA I-rz, �-- � RA�z � d 350 (� ► = �o �l 0's y �� Qj dop- — — - -- y #47 350 Crestview Avenue Rose Madden SHEET BB Q V% %L Id bV rq qC f48 3403 Eastlake Street ',rian Peterson #49 3405 Eastlake Street Dennis McGreevy #50 3407 Eastlake Street David Burns #51 3409 Eastlake Street A. Fleischaker SHEET CC L-11-1 1+ ,O� I i U� ate. 1.4 VIb � � I 7 'I �i �1 �Uy . #52 3415 Eastlake Street Linda Freeman #54 3425 Eastlake Street Walter Olson #55 3435 Eastlake Street Charles Balaaard #58 3465 Eastlake Street Luverne Campbell SHEET DD No'1c : RCAAcf. MErjroAo?c-A �R. A.) Ha S Nor PcrM CA-LeuLA72"t), foe TNcse' ricope2r'/E„ erc^%Asc rr wAS j>E�tTK-M1lut ATT7f£ ilM& Or-50601VIS/OAJ r"\ THAT IF THE t-r.Ayw4Tt7i� MnuiuD syrTa r►rS �,� \` Ciry looraLD L'�fDNlr�t /aLL /� bVAS•r!r BE Drle►rAitfrvtb TO T7%6T {•lD#.1)/NG / Sy, l'MS eo"c#c r' of : I� MmDrr.c. TbNK(TO ILk-r PJASTV OAid- y) ol- /-%-vo - 2000 e.&".eN' � acus 2� &CAyW4rrA- /n+DiVrLlukL {''OL4Np SMSrL-->ti= W l" SCPTIC 'rq"KS p.v\iC P0-c=SueC- j�i�ntrgNTlonl rems . .91 T M I 0 of I N i• // d16 c / I #53 # 56 #57 _. . ors I •� w I N I I ` I I 14I til i 3424 Eastlake Street Thomas Radke ` 3,144 Eastlake Street Dean Monge 31.64 Eastlake Street MzIrk Hunsley SHEET EE !" I 't I Goy - � � •� --- .o /00 I gi 10 45 � � s v=0 z yam=� •� I -� #59 36: , Eil,:,en Street St, Bien Whitman #,So 36 � ; Eileen Street Geu Burnhart SHEET F F #61 345 Leaf Street Thoma. � Meyer: SHEET GG 12A ✓O 1 i✓TL1-171! L W i'I" p,e i l 1 r';l :fib 401 #62 #63 215 Tonka Avenue M.ick•, � saard 225 Toni-i Avenue Robert. LaFavor 7HEET HH rA w > U 230 AJ300 q.1700 IZAC= yid RA.7_v -r/cq::;o El, BP. OOK . a 0 #64 230 Tonka Avenue James Fulkerson SHEET II 1I r RAso= y, IE t ,zs 334 5 PAso fA7r = yso ZBO � hours n., °1 1 t -,�/ s --ft — '., tt n�DC'✓E Z C`P-r � i 17 t-s— - i RAlbs PM I r I � oR \ gAso = 21 ►''= 30' #65 250 n, Avenue Gerall iggs #66 280 Tc,r.ka Avenue Dean Qunell SHEET JJ ' C v I I I l25.45 I ' RAso = I • ; 17�li I I;� 1/if 1In O o v I 1Ud�. o o- N HILL ST. (VACA ED)o I 1 2 5.15 o N ! i �I I l F. - I #67 295 Tonka Avenue Henry Schnitz SHEET KK i Eb i II pRAso = $ZS Z KA -3c)o 77 Sur�P — C Sai„vti E • � RA so = ZOO �yo KA = r i #68 330 Tonka Avenue Lewis Anderson #69 340 Tonka Avenue Brad Peterson SHEET LL T +1 I 341 ;13y9 \ i , N` r I 7 N H r o fj KJAI w n. — •` #70 309 Westlake Street Greacr Perl #74 341 Westlake Street Ronald Olsen 111:76 349 Westlake Street Edna Anderson SHEET MM 1 \ V i A. 10 1000, f eo y��. ' — - sAY #79 365 Westlake Street #82 389 Westlake Street Eleanor Meland Janet Donaldson #81 373 Westlake Street Charley Langert SHEET PP APPENDIX 3 FEASIBILITY REPORT FOR STUBBS BAY SANITARY SEWER IMPROVEMENTS BONESTR00 AND ASSOCIATES 1983/84 Bones t roo Posen Associates �M�w,• - W� r • �^�+ M .". 1 t wrw I 'aY, r Yww I sei.a• rr • r.w- ♦ ��.. Y. Nw•v, .I �.N Y w In ;mew ^1 •. W •rw .1 w ^ I. r w. w II 4,+ �^ 4•+r.n I Yrn 1.•O .v.•.. wM+.. , n f n'W, .1 Enolneers 6 Architects l January 26. 1988 Cir: of Orono Boz 56 _ Crynttl Bay, MV 553?3zoo t�•J' Act: fir. Mike Gaffror. 1 Re: Stubbs Bay L ` File No. I3937 Dear Mike: We have updated th• cost Istimate tar ssuitalry sewer extensions to the Stubbs Bay area as requested. '.'ne following is a y of the updated cost. Part I Stubbs BAy Northwest Sanitary Sever ^19,354.00 Restoration '71 81'.00 Total Part I 3� 2 2• x,UO Part II Stubbs Bay Northeast Sar.:tar• Sever 276,281.00 Restoration 232, SOo, 00 Total Part rI 5508,790.00 if you ,.eed additional information for .: report, please contact thin office. Yours ver; truly, " .A"STROI , ROSENE, ANDERf.TR 6 ASSOCIATES, INC. Cook 'F_:br 3005E ac a....•.. rr r.�.�r ..w rr .1.r I.bw. l •�-L Lr. r, •l & P..t M..�r!lnr •.�• r-•M rr w..wc a..ra rr P' art • 6J6."00 rev r r.a e r s.r.. a nr1.r. r c .. wr.. January 5, 1984 Honorable Mayor and City Council City of Orono Box 66 Crystsl, Minnesota 55323 Re: Stubbs Bay Sanitary Sewer Improvamats Our rile No. 1391a Dear Mayor and Council: Transuitted harwith is the Report on Sanita- aver leprovemente in the Stubbs Bay area of the City. We would be pleased to discust this report further with the City Council at any mutually convenient time. Respectfully subm1tted, BONESTR00, KOSENE, ANDERLIK 6 ASSOCIATES, INC. 2(f" R Glenn R. ::ok GRC.k, 0-8620b I hereby certify that this Report was prepared by at or under 4 direct supervision and that I am ■ duly Registered Professional Engineer under the lave of the State of Minnesota. /J Glenn R. Cook, P.E. Date: January 5, 1984 Reg. No.- 9451 INTRODUCTION TABLE O1 CONTENTS The City Council has requested this report to deter..ae the feasibility of PAGE NG. constructing sanitary sever Improvements in the Stubbs gay area. The h, e- ' owners in tPr Stubbs gay area have experienced problems with their on -site LETTER OF TRANSMITTAL 1. waste disp­i systems over the past few years. The lots in the area are TABLE uF CONTENTS 2. generally small and it is difficult to provide suitable area for replacing the INTRODUCTION 3. failing systeas. DISCUSSION 4• The soils are primarily clay with a high water table expe*ienced in many COST ESTI.AAY 5. areas. There arm presently nine drainftelds in the area within three feet of ASSF-SSMENTS 6. the water table and twelve systems are within 50 feet of the lakeshore or COS:LCSIONS AND RECOMMFW1A:,:ONS R• _ Stubbs Ray Creek. It is estimated that 35 percent of the existing systems could not be repa'red or reo` , :d within the existing City code requirements. `1 The most desirable netcorrecting the problem is to provide a cen- al collection system which would discharge Into the existing City savage APPFtiDIX A - DETA. COST ESTIMATES system on TonLows Rued. The Stubbs nay area 1s divided into two parts for purposes of th:a report. Part I could be constructed Independently, but Part C'M_ I - STIPRS RAY SEWER SYSTEM - FART I II caon�t be constructed unlesa Part I is constructed. F'_oURE II - STi US SAY SEWER SYS:G• -ART II The City In attemptleg to obtain cutslde funding to assist in the project FIGURE I_: - ASSESSMENT AREA STURF.S 5AY - PART I and thereby minimize the individual property assessment. the City has FIGURE IV - ASSESSlEhT AAFA : MISS RAY - PART II subm.Lced an application to the PCA fo* funding of this project, but did not asks the municipal needs list for 1954. The possibility of receiving funds from this program In the near future :s quite remote as the maja*Sty of facilities being funded at the present Iles are treatment plants. The use of r. v unity development block Gram funds are being reviewed for .%sistance in funding this project. - -P6:0, h_ 0-9620b i a E1 DISCUSSION The sanitary sever system in the Stubbs Bay area has been separated into Part I, Stubbs Bay Northwest, and Part II, Stubbs Bay northeast. The Stubbs Bay Northwest area would be ser-md by construction of a lift station on West aka Street and a force min to TonLwa Road and the existing system. The lateral line would be extended north along West Lake Street to Bayside Road and then east approximately 1,3DO feet to serve adjacent property. There are 25 homes in the Stubbs Bay Northwest area which would be served by the im- prove,- at. The Stubbs Bay Northeast area would be served by construction of a lift station near the intersection of Bayside Road and Tonka Avenue. The force �,in would -- constructed from the lift station to the easterly manhole in Part T. The report provides for an alternate alignment for the force main which would follow the Luce Line Trail. There are 38 homes in the Stubbs Bay Northeast Area which would be served by the improvement. The project will generally be constructed within the right-of-way of existing streets, but the alignment selected will require some permanent ease- ments and a number of temporary easements to allow construction. Permits from Hennepin County, the DNB and MWCC will be required. The streets disturbed during construction will be replaced with 8 inches of Class 5, 100 percent crushed end 3 inches of 2341 bituminous surfacing. The boulevards and easements will be sodded and the area disturbed along the railroad and county right-of-way will be seeded. The removal of several trees along the right-of-way and an required easements will be necessary to fecili- tate construction of the sever line. 0-8620b - 4 - COST ESTIMAIL:q Cost estirates have been prepared for the extension of sanitary sever to the Stubbs Bay area. The summary of project costa are provided in this see- tion with detailed cost estimates for the work described presented in the appendices at the back of this report. The estimates for the work are Lased on anticipate ..ait prices for the 1784 construction season. The cost estimates presented below include a five percent allowance for contingencies and a 25 percent allowance for project design administration, bonding capitalized interest and legal costs. Part I - Stubbs Bay Northwest i Q ° S 84-3 Sanitary Sever Extension $211,890 _,q�?5`/ 84-4 Street and Blvd. Restoration 131,100 �-3 i ba O Total Project Cost - Part I $342, 990 -- 711 q 1` / Part II - Stubbs Bay Northeast 84-5 Sanitary Sewer Extensf 4248,500 84-6 Street and Blvd. Restoration 230,600 2 Total Project Cost - Part 11 $479,100 E08,790 Alternate I Force Maln Relocation DEDCCT $34,8CO EM+E Each project will require a lift station to hump the sewage into the existing Orono sewer system. The estimated annual operation and maintenance cost for the lift station in Part I is $4.550 and the lift station in Part II is $4,450. - 5 - 0-8620b ASSESSMENTS The project costs as outlined are proposed to be assessed to the adjacent property based on benefit received. The City Is presently working with Han - tiepin County and the Pollution Control Aggncy to determine what outside fund- ing may be available to assist in minimising the project cost share of each homeowner. There sr 25 u is which are to be served :n Part I, Stubbs Bay Northwest and there are 38 units which are to be served in Part II Stubbs Bay Northeast. E Part I - Stubbs Bay Northwest Total Estimated Project Cost $342,990 Estimated Unit Cost $ 13,720 Part I1 - Stubbs Bay Northeast Total Estimated Project Cost $479,100 Estimated Unit Coat $ 12,610 The unit cost would be slightly less than the amount indicated for the Stubbs Bey Northeast area if a permit could be acquired from the DNR to place the force main along the Luce Line Trail. The property owners will be required to pay a SAC fee of $475.00 plus the cocrectlon from the host: to the sewer main. It is anticipated that the private connection charge will be approximately $950.00 for the average lot. The property proposed to be assessed for the sanitary sewer improvements is as follows: r-B"_0', Lot I through 10 Block 1 Hillside Park Addition Lot 11 through 11 Block 2 Hillside Park Addition Lot 14 through 19 Block 2 Hillside Park Addition Lot 52. 57 and 59 through 64 Auditors Subdivision No. 203 Lot 1 through 24 Ottoville on Lake Minnetonka The above described pi •erty is located in the North 1/2 Section 5 Town- ship 117 Range 23 west deanepin County, Minnesota. 0-8620b - 7 - CONCLUSION'S AND RECOl41ENDATIONS The proposed Improvements described in this report are feasible as they relate to general engineering principals and construction procedures. The following recommendations, based on data in this report, are presented for the City Council'■ consideration. 1. The City of Orono adopt this report as a guide for the Installation of sanitary sever in the Stubbs Bay area. 2. The City conduct a legal and fiscal review of the proposed project prior to the public hearing. 3. Easement acquisition be revise: with property owners ,riot to the public hearing. 4. The City contlnue to work with Hennepin County and the Pollution Control Agency for funding assistance. 5. ♦ public hearing be held to determine what further action is to be taken. The land Owners in the assessment area description should be notified for hearing purposes. The total estimated project cost of $822.090.00 should be incorporated in the public notice. 6. The project schedule will not be definetive until such time as the funding assistance Issue is resolved, but a tentative schedule has been provided for planning purposes only. Is I -8- `, 0-652Cb 46 0-8610b The following Is a tentative schedule for planning Furposes: Receive Preliminary Report January 9, 1984 Hold Public [tearing February 27, 1984 Crder Plans and Specifications February 27. 1984 Approve Plans 4 Specifications, Set Bid Date April 9, 1984 Receive Bids May 11, 1984 Hold Assessment Hearing Set Bond Sale May 14, 1984 Hold Bond Sale - Award Contract June 11, 1984 Start Construction June 18, 1984 Complete Construction October 12. 1984 - 9 - APPENDIX A DETAILED COST ESTIMATE PART I - STUBBS BAY NORTHWEST S&NITARY SEWER 420 Lin ft. 8" PVC, 8'-10' deep @ $17.00/lin.ft. 7,140.00 630 Lin.ft. 8" PVC, 10'-12' deep @ $20.00/lln.ft. 12.600.00 445 Li n ft. 8" PVC, 12'-14' deep @ $22.00/lla.ft. 9,790.00 815 Lin.ft. 8" PVC, 14'-16' deep @ $25.00/11n ft. 20.375.00 150 Lia.ft. 8" PVC, 16'-I8' deep @ $30.00/11n ft. 4,500.00 14 Each Manhole @ $1,200.00/each 16,800.00 55 Lin.ft. Manhole overdepth @ $100.00/lln.ft. 5.500.00 15 Lin.ft. 8" DIP, outside drop $50.00/lln.ft. 750.00 27 Each Service wye branch @ $50.DO/u. 1.350.00 510 Lin.ft. 4" CISP service pipe @ $15.00/lin.ft. 7,650.00 1,050 Lin ft. 4" CISP force main @ $15.00/11n ft. 15.750.00 60 Lin.ft. Jack 4" DIP force main 4 using @ $150.00/lin.ft. 9,000.00 L61iP SUM Connect 4" DIP force main to ex. Mk @ $300.00/L.S. 300.00 1 Each Air release manhole @ $2,500.00/ea. 2,500.00 1.250 Ton Rock stabilization @ $10.00/ton 12.500.00 I Each Lift Station @ $35,000.00/as. 35,000.00 $161.505.00 + 5Z Contingency 8,075.00 Subtotal $169,580.00 + 25% Legal, Eng. 6 Adminis. 42,400.00 $211.980.00 - 10 - 0-8620b APPENDIX A (CONT'D) RE STC.;AT ION 3.000 Cu.yds. Common excavation @ $5.00/cu.yd. 15,000.60 3,500 Ton Class 5 (100Z crushed) @ $6.00/ton 21,000.00 1,300 Ton 2341 bituminous mix @ $25.00/ton 32.500.00 70 Ton AC-1 bitualnoua material for nix @ $200.00/ton 14.000.00 50 Each Tree removal @ $100.00/es. 5,000.DO 4,700 Sq.yda. Sod with topsoil @ $2.00/sq.yd. 9.400.00 1.0 Acres Seed with topsoil @ $3,000.00/acre 3,000.00 $99,900.00 + 5Z Contingency 5,000.00 Subtotal $104.900.00 + 25% Legal, Eng. 6 Adminis. 26,200.00 $131,100.00 0-8620b APPENDIX A (CONT'D) DETAILED COST ESTIMATE PART II - STUBBS BAY NORTHEAST SANITARY SEVER 360 Lin.ft. 8" PVC, 0'-8' deep @ $15.00/1in.ft. 5.400.00 990 Lin.ft. 8" PVC, 8'-10' deep @ $17.00/li n ft. 16.830.00 615 Lin.ft. 8" PVC. 10'-12' deep @ $20.00/lin ft. 12.300.00 675 Lin.ft. 8" PVC, 12'-14' deep @ $22.00/lin.ft. 14,850.00 280 Lin ft. 6" PVC, 14'-16' deep @ $25.00/lin.ft. 7,000.00 13 Each Manhole @ $1,200.00/each 15.600.00 45 Lin.ft. Manhole uvardapth P $100.00/lin.ft. 4,500.00 5 Lin.ft. 8" DIP, outside drop $50.00/lin ft. 250.00 41 Each Service wye branch @ $50.00/ea. 2,050.00 BOO Lic.ft. 4" CISP service pipe @ $15.00/lin.ft. 12,000.00 3.050 Lin.ft. 4" CISP force Bain @ $15.00/lin.ft. 45,750.00 LL14P SLM Cut in 4" DIP force main to ex. MH @ $300.00/L.S. 300.00 1,500 Ton Rock stabilization @ $10.D0/ton 15,000.00 1 Each Air release aanhole @ $2,500.00/ea. 2,500.00 " 1 Each Lift Station @ $35,000.00/ea. 35,000.00 $189,330.00 + 51 Contingency 9,470.00 Subtotal $198.800.00 + 25% Legal, Ens. 6 Adminis. 49,700.00 $248,500.00 APPENDIX A (CONT'D) RESTORATION 4.100 Cu.yda. Coaaon excavation @ $5.00/cu.y,,. 20,506.00 6,400 Ton Class 5 (1001 crushed) @ $6.00/ton 38,400.00 2,625 Too 2341 bituainous mix @ $25.00/too 65,625.00 140 Ton AC 1 b.tuaioous aaterial for mix @ $200.00/ton 28.000.00 11,600 Sq.yds. Sod with topsoil @ $2.00/sq.yd. 23,200.00 ` $175.725.00 { + 51 Contingency 8,775.00 Subtotal $184,500.00 + 251 Legal, Eng. 4 Adainis. 46,10C.00 6230,600.00 - 12 - 0-8620b 0-862Ub - 13 - ' I g I' M Itn w w� ful Ito .I t 11 1 i _ 111 Its 1 - - - rs.rsElE ,lo.o l col,uTr ,eo.o Mo $4 DI i r+ . 1•, ul $TUNS so --- - ----- ol---- ----------- ---- -nl--- -------------- ----- aol--- LAKE IMRTOW& s> ini oil Y • IQI - ----lal 1:•1 w ual _ —__--Itl1Iwo It•1 Itl1 trl -- - - - - - - - - - - - - - - - - -/ - -- to j- + --- -- ,� -- --- - --- ------'- -- asl � N nontro sullt•Ilr I resat u••lau i rlr I I FIGURE 1 swum an trltrn"pr WWI _" 0 OI10r0. I�NIR$OTA RuM Y► ixtn•tr n�c• Iw�ovtrd+s 1 r:r ` ` m Mt 1),1 \ al 1 IU 1t 1 nn asp 041 rut ] ] ] \ A r n Is. Ifl STUDIS DAY7 �� 1,61 • 1 T 9LL T LAKE MPJNETOkKA S7ml ` ----1 all fal co - Is �r Poet, e.q WavaT a1,[n MN 1]11 • 1 •i �, j ' EUTLanE SIMET • 1 al f,l ' i �ar510E n"O1 Orl Islllll�rOflM1b�lIIl I,n 1371 COUNTY. ROAD NO N FIGURE II . ]TONS Y• 4+K.ST �u♦ n , to fit trt le.rsRo"ol COUNTY Rpttp No N •i j en n �.•� M to G _ 0001 tp ------------ t- tn, un _-_ m4) ttil r {251 no aor,rn SAWN" 1 =stet tmomoti PONN NOR enmvm an* 7 PROPERTY TO K :'i� 3.�'_ aSSElfCD nt j t. ' w • • • IDhitD[ ROf101 � 2 COLWIT t ri sTLoss am LAKE tt WJETOWKA FIGURE III ASSESSMENT AREA "A" Yr O.T.W!, - PMT t E l SAYSIDc�AA C,_,.0D I INTY v NC) 04 f PAR T ORONO, MINNESOTA V 'US e— To: Mark E. Bernhardson, City Administrator F4z 22ly�� From: John R. Gerhardson, Public Works Director CITY OF QRO." Date: February 17, 1988 Subject: Crystal Bay Road - Storm Damage Restoration Update During the July 1987 super storm, extensive damage was caused to the shoreline, embankment and paved surface on Crystal Bay Road. During an inspection of the damage with the City Engineer, it was determined that there were two options available for restoration. The first option was to move the road twenty feet to the south, thereby allowing a much more gradual slope. It should be noted that the embankment currently has a 1:1 slope and moving the road would allow a 2:1 slope. The second option was to construct a cribbing wall and leave the road in its present location and the embankment at a 1:1 slope. When discussing the options with the affected property owners, they did not agree with moving the road as it would be necessary to remove several trees and move the road twenty feet closer to their homes. At that time, the property owners questioned the possiblity of closing the road as a through road creating a dead end. I suggested to them that to accomplish closing the road would mean that one or more properties would have to donate land for a cul-de-sac and we would have to involve Minnetonka Beach as the Crystal Bay Road continues into Minnetonka Beach. I have just recently received notice form Minnetonka Beach that they are not interested in closing the road. It is also my understanding that there are no Orono residents in the affected area of Crystal Bay Road that are willing to donate land for a cul-de-sac, therefore, the option of closing the road is no longer available. It is also my opinion that moving the road twenty feet to the south would have an adverse affect on the residents and is no longer an option. It would appear that the only option available is to restore the shoreline, embankment and the road to its original condition. Attached please find the most recent correspondence to the residents suggesting that we proceed with Option #1 and the guidelines to do so. At this writing, I have not received any comments to my last letter. TO: Mayor and City Council N' I FROM: Mark Bernhardson, City Administrator,('I Acceptance by Council of updated information. PROPOSED MOTION - Moved by _, seconded by _, to accept the information provided by staff regarding the storm damage restoration of Crystal Bay Road. Ayes _, Nays _ Robert Hegerman 3309 Crystal Bay Road Wayzata, MN 55391 Mark Zagaria 3295 Crystal Bay Road Wayzata, MN 55391 Thomas McCue 3285 Crystal Bay Road Wayzata, MN 55391 DuWayne Schibilla 3235 Crystal Bay Road Wayzata, MN 55391 Lee Erger 3265 Crystal Bay Road Wayzata, MN 55391 William C. Wolfe 3255 Crystal Bay Road Wayzata, MN 55391 Tim Schupp 3215 Crystal Bay Road Wayzata, MN 55391 Richard Anderson 3205 Crystal Bay Road Wayzata, MN 55391 Dear It has been quite some time since we have discussed the restoration to the shoreline and road adjacent to your properties. I have just recently been advised that Minnetonka Beach is not interes�c d in closing the road. Therefore, it would appear that the only option available is to restore the shoreline, nbankment, and street to its original condition. In order to accomplish this, it must be determined who will be responsible for the ccsts of the repairs. As you are all aware, the City does not have any documentation showing ownership by the City of any street iight- of-way through your properties, other than twenty plus years of maintaining the improved portion of the street (the paved area). It would seem appropriate for the property owners to grant street right-of-way easements to the City at this time. For discussion purposes, it is sugges =ed that easements be given to the City for the paved area plus ten (10) feet on each side of the pavement. It must also be de -:ermined whether or not this will be a joint restoration project or each property owner contracts for their own and the City contracts for its own. If everyone agrees that it should be one project with the costs divided among the affected properties, then the first step would be to provide with a feasibility study. The feasibility study will better qualify the different options available to perform the restoration and an engineer's estimate of the cost to each property owner. If each property owner wi ,es to perform there repairs independently, please be advised that permits are necessary and information pertaining to permits is available in the Building and Zoning Department. I would appreciate hearing from you at your earliest convenience. Sincerely, John R. Gerhardson, Public Works Directo, JRG/tln 21188.1(40) - COUP-CIL MEETING TO: Mayor and City Council F6 22 19?9 FROM: Mark Bernhardson, City Administrato CITY OF OROW DATE: February 11, 1988 SUBJECT: Administrator's 1988-1989 Goal Setting & Performance Evaluation Attachments: A. Goal Setting Status for 87/88 as of January 30, 1988 B. 1988 Strategic Goal Setting - Adopted 11/87 C. Addendum of Goal Areas D. Performance Evaluation of the Administrator by the Individual Council Members ISSUE - 1. Establishment of Administrator's goals for 1 May 1988 - 30 April 1989 2. Performance evaluation of Administrator 1 May 1987 - 30 April 1988 3. Determination of any compensation adjustment for the period 1 May 1988 - 30 April 1989 DISCUSSION - During the period between March 22nd and April 6th, I will set up individual meetings with each of you to review all three documents, in particular to get your concerns as they relate to the 88/89 goal setting. At that time, if you have any questions regarding the evaluation form, they can be discussed or if you want to pass on to the Mayor following that, it would be appropriate. Department heads have indicated their willingness todiscuss with any of the Council members, issues related to the Administrator's performance. At the April 25th meeting, it is my desire to have the 87/88 goals adopted together with placing on the agenda for Council discussion the Administrator's third year performance. Following the evaluation it is requested that the Mayor and Council review any compensation adjustment for the Administrator for the period 1 May 1988 - 30 April 1989. PROPOSED MOTION - Moved by , seconded by __, the Council accept the various documents from the Administrator and that the 1987/88 Goal Setting together with Council discussion of the Administrator's third year performance be placed on the agenda for April 25, 1988. Ayes .days 1 MAL SE n"G CITY of ORw AND MARK E. BF. CITY ADNINISRA7M 1 MAY 1997 - 39 APRIL 11W '87 S'!O - 1987 Council Strategic Planning Short Term objective '88 S?O - 1988 Short Term Objective AREA GOAL ARE# OBJHR'IVES 1. COtEUNITY DFVELopMENr Highway 12 '87 STO A. Comprehensive Plan Amendment /2 (5/87) Approve Amendment t2 Submission to Met Council Receive back from Met CourA l B. Task Force to upgrade Zoning Amendments - Draft - Planning Commission consideration - Council consideration Negotiations on utilities g lake -Medina) Final plan approval Monitor progress 188 SIM C. Corridor Selectior. Study Determine if appropriate to undertake Meeting of interested parties DRAFT 4/28/ 87 6/01/87 7/01/87 8/10/87 9/09/87 10/06/87 11/03/87 12/07/87 12/30/87 (Incorporating 1988 S70) 01/30/88 5/11/87 Tabled to 6/22/87 Adopted 6/22/87 6/12/87 Received Metro Council 11/15 9/11/87 Response due 2/15 Extension to 4/15 granted to Metro Waste 6/5/87 7/6/87 8/10/87 commence 5/15/87 9/28/87 Ongoing 2/28/88 2/29/88 Currently being drafted 9/2/87 meeting held Orcro School/ MnDOT 10/9/87 staff/MnDot staff meeting Re: Corridor selection process 1/25/88 Council reviewed prelim progress established 2/29/88 meeting c ARFA GOAL ARM OBJECTNESS DATkS S' IM 1. C0 TURIM DEVEMPMENr cant. 187 SM Navarre Redevelopment (Ccm- ence 2/87) Generate broader interest 6/30/87 10/29/87 businesses met on Cty 15 improvements/discussed possible renovation Initiate Goal/Objective 7/10/87 Setting process Engage consultants to be determined - Planning - Legal 188 STO Consider HRA formation 2/15/B8 Solicite ideas/proposals Crnmence 3/9/88 '87 STO County 15 Development (Commence 2/87) Determine desired 6/30/87 Issue of lighting to 2/22/88 local accompanying Council meeting i, iprovements Determine/Budget 8/28/87 Council presen W.tion 10/26/87 to for local share present initial recommendations 11/23/87 Review final plans 10/30/87 Further discussion 11/23/87 Adopted final plans Agreement to 1/14/88 Financing plan Conceptual approval 12/14/87 Ca=ence construction 5/1/68 '87 STO Community Transportation Plan Develop MSA capital program 12/87 Initial information presented '88 STO 12/14/87 Develop bridge replacement 12/87 Continued analysis Public/Private Ongoing Evaluate Cty 116 As needed '87 S70 Storm Water Management '88 STO Plan Adoption of 9/1/87 bL'WD plan reviewed by staff Minnehaha Creek suggestions submitted 5/27/87 Water Shed Plan MCWD meeting 7/22/87 reviewed by MrI:D changes M WD meeting 8/12/87 adopted 10/1/87 received revised copy of FEND comments due 12/12/87 Develop schedule for 3/1/88 Orono's plan ARFA MAL AM CBJE T[VFS OATFS SD►IM 1. MHJNM DEVELOPMENt cent. 188 SIM Comm Dev - Direction and progress Review advisors/Policy bodies 1/88 role/Responsibilities 2. ENVIROND FNTkL PRU TION 187 SAS Stubbs Bay Complete needs assessemnt 2/88 Anticipate seeds assessment 188 STO completion 2/88 Tentatively scheduled for 2/22/88 meeting Project feasibility -commence 3/88 Determine assessment area 3/88 interest Financing options 6/88 Consider development moratorium 5/88 lf_Appropriate - Initiate project 8/88 - Project bid 10/88 - Crnmence pro3ect 3/89 - Assess project 8/89 - Complete project 10/89 AREA GOAL AREA OB,7HC wEs DATES SDATVS 2. FNVIROW77ML PROTFZ`fION (Cont.) Crystal Bay Finalize project 7/87 Project close cut tabled to 6/8/ 87 Wayne appeal tentatively settled 5/29/87 Finalized 8/24/87 Clued out 6/8/87 Solid waste Management Assess recycling efforts to goal 3/88 Assess other avenues to meet goals 4/88 Review regulations regarding 4/88 solid waste If appropriate explore organized 4/88 collection 3. ORWUZATION AL DEVEI4PMEN1' 1988 Council Goal Setting Commence 7/87 10/7/87 meeting held Cavplete 10/87 Adopted as revised 11/9/87 1988 Budget Process Assessment Board of Review 5-6/87 Completed 5/13/87 Budget process education 6-7/87 Held 7/9/87 Initial Meeting Set 9/17/87 Budget Adoption 9/28/87 Budget/Mill levy set 9/28/87 1988 Legislative Program Complete 12/87 Adopted 11/9/87 '87 SM Carplete liquor sale Close final payment 6/30/87 Sale closing completed 6/1/87 Completed final seller transaction 6/11/87 Final price OPS Statement/Bonus 6/23/87 '87 STD Increase influence/Cooperation Determine areas for 5/87 Draft document to Council with other governmental units coopCLation/influence 6/22/87 - 7/13/87 improvement Determine goals in areas of 6/87 Adopted 7/28/87 common concern Reevaluate use of Outline of current 7/87 Planning Ca mission Commission responsibilities (Moved to Item 41) Proposals for any 8/87 increased usage AREA GOAL ARPA 4. SERVICE DELIVERY 187 STO Facilities Study '88 STO '87 SM Lon= Range Financial Policy (5/87) S. HUMAN RESOUFCE5 Golf Course Animal Control OBJECTIVES DATES STRTM Appointment of consultant 5/87 Tabled to 6/22/87 for space study Tabled to 7/13/87 Council Approved Undertaking Study 8/10/87 Consultant Sclected 8/24/87 Work plan adopted 9/28/87 Work session held 12/7/87 Caepletion of Phase I space study 12/87 1/26/88 Phase I coWleted Determine alternatives/Phase II 1/88 Determination of next steps 3/88 in process Implement any recamierdatiens 5/88 Draft policy to Council 6/87 Council adoption 7/87 Development of business 7/87 strategy Evaluate program 8/87 4/87 Initiated CSO program to handle 9/28/87 adopted continuance in 1988 budget. Extended service to Long take/Spring Park/Minnetonka Beach-1988 Compensation Comparable worth adjustments Developaent - Performance Based pay system 6. MARKETING Community Information/ Mayor's Articles Newsletter Evaluation of system l 10/87 12/7/87 work session held 12/14/87 187 adjustments made 19/87 Formal plan to 2/88 ongoing 8/87 8/2i/87 evaluation conducted. Mayors's Article format to continue to 8/88 for next evaluation 8. Continue Improvement in Solid Waste Manageemnt * Assess recycling efforts in meeting goal 03/88 * Determine additional avenues/efforts to meet 04/88 goals * Review/adopt if desired regulations regarding 04/88 solid waste management * Review issue of organized collection if 04/88 appropriate 101287.3 Adopted 11/9/87 CITY OF ORONO 1987 STRATEGIC PLANNING FOR 1988 1. Determine if Highway 12 corridor selection study should be initiated and if so, undertake for 1988-89 completion. 2/88 2. Initiate steps for Navarre Redevelopment/County 15 * Consider formulation of Housing and 2/88 Redevelopment Authority * Solicite ideas and proposals and determine scope of redevelopment 3/88-9/88 * Monitor County 15 progress Commence 3/88 3. Determine direction regarding City facilities * Complete Phase I analysis 12/87 * Determine alternatives for further study 1/88 * Determine course of action 3/88 * Implement 5/88 4. Complete Stubbs Bay Sewer * Complete study required by comp plan 2/88 * Determine if engineering feasibility study should be initiated 3/8b * Determine financing options 6/88 * Explore development moritorium 2/88 * If appropriate, initiate project 8/88 5. Commence Storm Water Management Plan 3/88 6. Review and revise as needed the community development direction and process * Review advisory and policy bodies role and responsibilities 1/88 * Review and revise as necessary staff/advisory/policy body process for development review and execution working towards service and results oriented "No Surprises" process. 1/88 * Implementation of Highway 12 Comprehensive Plan 1/88 * Enhance effective control on Marinas 2/88 7. Continue Development of Community Transportation Plan * Develop MSA capital program (1988-1993) 12/87 * Develop bridge replacement program (1988-1993) 12/87 * Continued analysis of public/private issue Ongoing * Evaluate to see if there are any desirable results from County 116 proposal As needed 7 21188.1(40) COUNCIL/ADMINISTRATOR GOAL AREAS 1 MAY 1988 - 31 APRIL 1989 ADDENDUM TO 11/9/87 STRATEGIC GOAL SETTING 1. Communmity_Develop_ment Highway 12 Corridor/Comprehensive Plan #2 - Implementation Highway 12 Corridor Selection 2. Organizational Development 1989 Council Goal Setting 1989 Budget Process 1989 Legislative Program Team Building Long Range Financial Policy and Capital Budget 3. SerNice Delivery Golf Course 4. Marketing Continue Community Information/Newsletter �1&1 �.m34tNlafRm�'ivmtL'VJu.wm11W Ilay 1937 - April 1983 Name optional) Pr1ZMR 91NM NOT ABMM CMU C1Y UMC S OOSMiVED VMATISFACIDRY EXPF = CQMCrM OMSMANDING 1- COUNCIL-ADN.IN:STRAMR RELATIONSHIP a. General b. Responsiveness to Council c. Keeping council informed of significant issues 2. ADMINISTRAMR - GOAL SiIL M a. Establishing appropriate goals b. Performance to achieve 3. COWUNITY RMM'IONSHIPS a. Responsiveness to public b. Understanding of community uniqueness 4. ORGANIZATIONAL LEADERSHIP a. Providing appropriate organization direction b. Developing subordinates c. Understanding of organizational operation d. Decision nuking S. rmEROR=ZATIONAL COOPEPATION a. Neighboring communities b. other public entities 6. TASK PERFVRWmN= a. Council meeting presentatlon/deliver)• b. Administration of organization c. Labor contract negotiations d. 1.) Policy development and reccrawndat ion 2.) Significant policy Issue e. Development and meeting of organizational goals and objectives f. Development of organization to meet changing needs and improvements 7. an(ERS (Please list ones you feel appropriate) •A- Any comments or thoughts a.) as to directions you would like to we either the organization or Administrator go or undertake. •D. Any comments or thoughts on areas that e10-r the organization or administrator should be working to improve. 6 If related to any of the *objective* measures please list the number/letter. 21188 "NCIL f4EETING TO: Mark Bernhardson, City Administrator FE 8 22 1988 FROM: Dorothy Hallin, City Clerk CITY Of QNQMp DATE: February 12, 1968 SUBJECT: Teri Naab's Request for Temporary Leave of Absence Attachments: A. Teri Naab's Memo Dated 12/29/87 B. Temporaries -To -Go Letter Dated 1/28/8E Teri has requested a three month leave of absence, starting when her baby is born, which will be approximately April 1, 1988. During this leave she will use her accumulated vacation and sick leave with the balance of time being unpaid. As of 2/7/88 Teri had accumulated 50.6 hours vacation and 46.6 hours sick leave. As noted in Attachment A, Teri has suggested some skills that the individual replacing her should have. After considering the advantages and disadvantages of advertising for and hiring a temporary full-time person or contracting with a temporary employment agency, I would recommend contracting with Temporaries -To -Go. This company :is located in Maple Plain and would be able to place an individual, who has the necessary skills, at a cost of $9.00 per hour.. (Attachment B) The charge for a temporary replacement, wits the required skills, ranged from $14.99-15.99/hour at Dolpt-in Temporary Help, $13.65- 15.80/hour at Kelly Services to $9.00/hour at Temporaries -To -Go. It is my recommendation to approve a three month leave of absence for Teri Naab. This leave will commence with the birth of her child, approximately April 1, 1988. During this leave she will use her accumulated vacation and sick leave and the remaining time will be unpaid. She will have availability of health insurance and the City will continue the standard contribution until she is on unpaid 1pa­, at which time she will be responsible for the full amount of health insurance cost. It is further recommended that the City contract with Temporaries -To -Go for a temporary full time replaceme-s, during Teri's absence. I also request that this person be a L lowed to work with Teri for one week before her leave to tecome familiar with the overall job requirements and work flow. This should probably be accomplished no later than the week of March 21, 19'd8. TO: Mayor and City Council %, FROM: Mari: Bernhardson, City Adrninistrator��2 Forwarded recommending approval. It is felt the contract service approach will provide the best way to fill the three month vacancy. PROPOSED MOTION - Moved by , seconded by , that Counci 1 approves a three month leave of absence for Teri Naab during which time she will utilize her accumulated vacation and sick leave hours. In addition the Council authorizes staff to contract with an employment agency to fill the vacant position for a period of three months. Ayes Nays cc: Personel File Teri Naab, Deputy Clerk/Secretary Tom Kuehn, Finance Director To: Mark E. Bernhardson, City Administrator Dorothy M. Hallin, City Clerk From: Teri Naab, Deputy Clerk Date: December 29, 1987 Subject: Leave Absence I woul? l.Lice _o request a leave of absence of 3 months to be taken starting when my baby is born. The due date that the doctor has given me is April 1, 1988. I would like to use the balance of by vacation and sick leave for part of this leave and the rest will be unpaid. For my replacement during this leave, I would strongly suggest the following skills be required: Typing - both on the typewritter and computer (it would be helpful for the person to have had experience with the software Wo! 'Star). They should also be able to type from either hand written documents or dictaphone. The person should have a good background in grammer and spelling. They should also be strong in remembering detail and good at following up on projects. The person hired should also be familar with a multiple phone line system. TEMPORARIES-TO-GOH OJ/i: e Personnel Scrvices January 28, 1988 Dorothy Hallin City of Orono P.O. Box 66 Crystal Bay, MN 55323 Dear Dorothy: 5220 Main Street Ntaplor,Plain,.,NIN 55359 1l r_. (612) �j����Q�S TA _ r As a follow-up to our telephone conversation this morning, we would be very interested in filling your secretarial position for a three month period to being sometime in March of 1988. I understand the person we would place would be responsible for answering telephones, typing, word processing (using Word Star), handling cash (training would be done by you on your cash register), and also this person would be trained to issue permits. As we discussed, our hourly rate for this placement would be $9.00 per hour. We cover full insurance on our employees -- Workers' Compensation, Liability, Employee Dishonesty Bond, and Unemployment Compensation. We have some excellent personnel available with a variety of office skills. Our personnel pool is basically from the Long Lake, Maple Plain, Mound, Delano and surrounding areas and most desire long term or short term placements within a ten to fifteen mile radius. We have several experienced word processors available, and we do have Word Star in our office so an employee can familiarize herself with the software before going out on an assignment. Thank you for your interest in our company. We look forward to being of assistance to your office. Sincerely, Car.)l McPherson CM:gg Enclosures: Brochure and business card PERSONNEL AVAILABLE: TEMPORARIES -TO -GO!! ABOUT PLACEMENT: OFFERS FULL INSURANCE COVERAGE FOR: ■ ACCOUNTING CLERKS BOOKKEEPERS CLERICAL PERSONNEL DATA ENTRY PERSONNEL MAIL ROOM PERSONNEL RECEPTIONISTS SECRETARIES TELEPIIONE PERSONNEL WORD PROCESSING EQUIPMENT OPERATORS TYPISTS ■ WORKERS' COMPENSATION ■ LIABILITY ■ UNEMPLOYMENT COMPENSATION ■ EMPLOYEE DISHONESTY BOND There is no need to add extra personnel to your payroll. Our services will save you time and money -- you pay only the agreed upon hourly rate for the actual time our temporary employee works , - you! You don't have to worry about: ■ vacations ■ Holidays ■ Sick Time ■ Life and Health Insurance ■ FICA Contributions ■ Unemployment Taxes ■ Workers' Compensation ■ Recordkeepirrg Expenses We work diligently to match and place the "right person" in the "right job"! In so doing, we get to know our employee and client needs first -- and then place according to those needs. In or"�er to ensure satisfactory placement, we follow up all placements with a call to our client and employee. If the temporary employee we place with you is not the "right person", we ask that you call within 4 hours and we will replace that person at no charge. We feel this is our responsibility, not yours. WE STRIVE TO PLEASE! To: John R. Gerhardson, Public Works Coordinator 'UNCIL1ETtNG From: Jack Brinkhaus, Street Foreman FEB 2219:)o Date: February 3, 1988 "`Ty OF C�RO NO Subject: Seasonal Weight Restrictions tttt►► C� Attached is a list of the recommended axle weight limit restrictions for each City strent. The streets will be posted from March 15 through May 15, 1988. The normal length of time that restrictions are in effect is related to weather conditions. Certain streets might be closed to school buses if a street becomes impassible. In the past several years, we have allowed solid waste haulers to continue their normal operations, limiting them to gro3s weight on any single axle of seven tons or 14,000 pounds. If a street shows signs of severe breakup we will limit the solid waste haulers to smaller vehicles. I have drafted a resolution for the 1988 weight limits for Council approval. TO: Mayor and City Council FROM: Mark Bernhardson, City Administrato)v Forwarded recommending approval. PROPOSED MOTION - Moved by _, seconded by that Council adopt Resolution # . establishing the 1988 Weight Limits for City Streets from March 15 through May 15, 1988. Ayes _ Nays _ City of ORONO RESOLUTION OF THE CITY COUNCIL NO. The City of Orono ordains that axle weight limits are restricted on the following streets in the City of Orono from March 15, 1988 through May 15, 1988 in accor3ance with regulations as provided in Chapter 6.11 of the Orono Mdnicpal Code. No refuse collections vehicles shall be operated during the seasonal restriction time where the gross we:.ght on any single axle exceeds 14,000 lbs. and no vehicles shall be operated upon any City street at any time where special posting specifially prohibits refuse collection vehicles. The following streets are limited to five ton axle limits: Arbor Street East Leng Lake Road La:{eview Terrace Baldur Park Road Eileen Street Leaf Street Barrett Avenue Elm Lane Lilac Lane Bayview Place Elm Street Linden Avenue Bederwood Drive Elmwood Avenue Linden Lane Birch Lane Ethel Avenue Livingston Avenue Blaine Avenue Fagerness Point Road Loma Linda Avenue Bohn's Point Lane Fairview Cottage Long Lake Boulevard Bohn's Point Road Farview Lane Long Lake Union Brackett's Point Road Ferndale Green Ce:netary Road Briar Street Ferndale Road West Lydiard Avenue Brown Road, North Forest Arms Lane Ly3iard Circle Carman Road Forest Lake Drive Lynan Avenue Carman Street Forest Lake Landing Lyric Avenue Caroline Avenue Fox Ridge Road Maple Lane Casco Avenue Fox Street (S. Brown Maple Place Casco Circle to Orono Orchard) Mapleridge Lane Casco Point Road Fox Street (S. Brown Minnetonka Avenue Cherry Avenue to Willow Drive) Minnetonka highlands Cherry Place Fox Street (#84 to Minnie Avenue Chevy Chase Drive Willow Drive) Myrtlewood Road Chippewa Lane Frederick Street Navarre Avenue Concordia Street Glendale Avenue Navarre Lane Corral Road Grandview Avenue North Arm Drive Country Club Road Hackberry Hill North Arm Lane Crestview Avenue Hanlon Avenue North Ferndale Road Crystal Avenue Heritage Drive Northern Avenue Crystal Bay Road Heritage Lane Oak Street Crystal Place High Lane 013 Beach Road �:ygnet Place Highwood Road 013 Long Lake Road Dahl Road Hunter Drive Olive Avenue Dickenson Street Ivy Place Orchard Beach Place Dickenson Street Alleys Keene Avenue Orchard Park Road Dickey Lake Drive Kelly Avenue Orono Lane Dunwoody Avenue Kenwood Way Orono Orchard Road East Lake Street Lakeview Avenue Orono Townline Road Page 1 of 2 City of ORONO RESOLUTION OF THE CITY COUNCIL NO. Continuation of five ton axle limit streets: Park Avenue Park Drive Park Lane Partenwood Road Pheasant Lawn Road Prospect Avenue Railroad Avenue Rest Point Circle Rest. Point Lane Russell Avenue Scotch Pine Lane She\ - Drive Smith Avenue Spates Avenue Spring Hill Road Spruce Place Starkey Road Stubbs Bay Road Tamarack Drive Togo Road Tonka Avenue Turnham Road Vine Place Watertown Road Webb Street Webber Hills Road West Ferndale Road West Lafavette Road West Lake Street Wildhurst Trail Willow Drive (Highway #12 to Sixth Avenue) Willow Drive (Sixth Avenue to Medina City limits) Willow Drive (from South Brown Road to Fox Street) Willowbrook Road Windjammer Lane Woodhill Avenue The following are nine -ton axle limit: Old Crystal Bay Road McCulley Road Tonkaview Lane Willow Drive (from Watertown Road to Long Lake) Willow Drive (from Fox Street to Watertown Road) The following bridges are limited to 19-ton per vehicle: 32 Tons per truck and full trailer or semi -trailer combination: Willow Drive Olc Crystal Bay Road WeE.t Ferndale Road Adoped by the City Council of the City of Orono, Minnesota at a regular meeting held February 22, 1988. AT^EST: Dorothy M. Hallin, City Clerk James R. Grabek, Mayor Page 2 of 2 21788.1 TO: Mark E. Bernhardson, City Administrator �'�L��°11 NEEDING FROM: Tom Kuehn, Finance Director �;ll��• A FE'3 22 DATE: February 17, 1988 CITY OF GRnkp SUBJECT: Adopt Inclement Weather Policy The question has arisen this winter regarding what the City's policy is for those times when employees can not be at work for part or all of a day due to weather conditions; snow, ice, rain, etc. I have attached the Statement of Policy reflecting the combined consensus of all department heads and you. In order to provide clear and consistent direction for future situations it is recommended that the attached policy be adopted. TO: Mayor and City Council /r v FROM: Mark Bernhardson, City Administrato kk Forwarded recommending approval. It should be noted that use of this policy would have occurred once in the past four years. In that case we informally used Option II. PROPOSED MOTION - Moved by , seconded by _ , to adopt the statment of policy regarding inclement weather as it relates to work attendance. Ayes , Nays E 12588.-' STATEMENT OF POLICY REGARDING INCLEMENT WEATHER AS IT RELATES TO WORK ATTENDANCE As it relates to extreme weather conditions such as, but not limited to snow, rain, tornadoes, etc. I. When in the City Administrator's (or his designee's) opinion conditions are such that the City Administration office or. offices are declared closed all such employees will receive a normal day's pay. It shall be the inlividual employee's responsibility to contact their immediate supervisor to determine if such a declaration has been made. If such declaration has been made and any employee does arrive for work and is able to perform their assigned tasks for the normal duty hours such employee will be compensated their normal pay plus an equal amount of hours of time off at a later date as determined by their supervisor. If such employee does arrive but can not perform their normal assigned duties such employee shall receive a minimum of two (2) hours of compensatory time off at a later date as determined by their supervisor. II. If the City Administrator (or his designee) has not declared the Administrative office or offices closed it shall be the responsibility of every employee to report to their assigned work station as per Section 205 of the Administrative and Personnel Policy manual. If an employee is unable to report to their assigned work station then the following options shall apply; A. If the entire normal work period is involved: 1. Use of the Personal Holiday, 2. Use of vacation or 3. Time off without pay. D. If less than the normal work period is involved: 1. Use of vacation, 2. Time off without pay or 3. Make up the time in the same or next subsequent pay period as approved and scheduled by the employee's department head. L INCLEMENT WEATHER page 2 of 2 III. If the City is closed after the start of the regular work day the hours to be compensated will be determined by the City Administrator (or his designee) at that time. Any request for deviation from this policy shall be submitted in writing to the City Administrator (or his designee) by the department head for consideration. This policy does not apply to those employees represented by a collective bargaining unit. 2 O��ifIl. MEETING To: John R. Gerhardscn, Public Works Director IL - a 2 219?9 From: Jack Brinkhaus, Street Foreman CITY Of ORONO Date- February 18, 1988 Subject: Bid Award - Equipment & Materials Bids 1988 The City of Orono advertised for two successive weeks for street materials and equipment rental, with bid opening at 10:00 A.M. Friday, February 12, 1988. The enclosed tabulation contains a complete accounting of all bids received and the recommended low bidders and alternates. The accepted low bids for materials are determined by availability and location of materials. Traveling distance to a supplier is considered a cost factor when determining a low bid. When renting equipment with an operator, we are guided by the type, size of equipment, and an hourly rate. It is possible to award the low bid to more than one contractor when considering materials and equipment. In order to stimulate enthusiasm for the following years work, we make sure to divide the work accordingly among these low bidders. In the event the low i,idder is not available, the City reserves the right to purchase from the next alternate. I recommend that the City Council accept the bids as presented for the calendar year 1988. TO: Mayor Grabek & Orono Council Members From: Mark E. Bernhardson, City Administrator Forwarded recommending approval. CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE FA-2 CLASS C FA-1 CLASS 5 GRAVEL (SEAL COAT) (WINTER SAND) TON TON TON PIT DEL. PIT DEL. PIT DEL. -------------------------------------------------------------------------------------------------- Sa-Ag Inc. 1.92 4.85 .92 3.85 * * * * -------------------------------------------------------------------------------------------------- Wm Mueller & Sons 2.25 5.8, 5.25 8.85 1.75 5.35 (1) (3) * * (1) (2) -------------------------------------------------------------------------------------------------- Barton Sand & Gravel Co. 3.00 5.50 2.25 3.99 (3) (1) (2) ------------------------------ (1) --------------------------------------------------------------------- Buffalc Bituminous 2.25 5.55 =------------------------------------------------------------------------------- (1) (2) ------------------ Midwest Asphalt Corp. 2.40 5.90 -------------------------------------------------------------------------------------------------- (2) (4) * DENOTES LOW BID 1-4 ALTERNATES 1 CITY OF ORONO 199? BID T kuUj.1TT^%,C vn" eTpXv � �,"v-nIALn T Tfl t : T1 -xw1TT TTa}TTf T - �.. ♦�.. V ... V/\ Ua/ ilt iLlU � 1.�V111'LYl\1 LWLit1L ALL QUANTITIRS AR -IF BID IN TONS--BQUIPKKNT IS BID PER HOURLY RATE 1 ?•:" :LEAN 1 1/2" MINUS 3/4" CLEAN 3/4" MINUS CRUS'-!r•E: LIME,S7-ONE CRUSHED LIMESTONE CRUSHED LIMESTONE CRUSHED LIMESTO Tcvv :, TON TON TON PIT DEL. PIT DEL. PIT DEL. PIT DEL -----------------------------------•-----------------------------------------------•---------------- Bryan Rock Products 3.4" 6.70 3.40 6.70 4.35 6.70 3.40 6.70 * * (1) * (1) --------------------------------------------------------------------------------------------------- Midwest Asphalt 1 75 7.25 3.75 7.25 4.50 6.00 3.75 7.25 k2) (3) (2) (3) (2) (3) (2) (2) --------------------------------------------------------------------------------------------------- MBE Inc. 7.00 6.75 7.40 6.70 (2) (1) (1) ---------------------------------------------- Hardrives, Inc. 3.45 6.90 ---•----------------------------------------------- 3.35 6.80 4.10 7.60 3.45 6.90 (1) (1) * (2) * (2) (1) (1) * DENOTES LOW BID 1-3 ALTERNATE 2 CITY OF ORONO 1988 BID TABULATIuNS FOR STR.;ET !MATERIALS i EQUIPMENT RENTAL ALI, QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE MC 30, 70, 250, 800 CRS - 1 & 2 RC 250-800 GALLON GALLON GALLON PLANT DEL.&PLACED PLANT DEL.APLACED PLANT DEL.&PLACED -------------------------------------------------------•--------------------------------- Wm Mueller & Sons 1.50 * --------------------------------------------------------------------------------------------- Buffalo Bituminous 1.00 1.15 * 2000 Gallon Minimum 1.40 1.25 1.40 * * * 6000 Gallon Minimum 1.25 1.10 1.25 * * * * DENOTES LOW BID 3 CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS —EQUIPMENT IS BID PER HOURLY RATE 2331 AC 2331 MC TON TON PLANT DELIVERED PLACED PLANT DELIVERED PLACED ---------------------------------------------------------------------------------------------------- Commercial Asphalt 18.63 (3) ---------------------------------------------------------------------------------------------------- Wm Mueller & Sons 16.25 19.85 24.85 22.50 26.10 31.10 * * (1) * * (1) ---------------------------------------------------------------------------------------------------- Buffalo Bituminous 19.00 23.00 25.00 (4) (4) (2) ----------------------------------------------------------------------------------------------------- Midwest Asphalt 17.75 22.25 24.75 23.00 27.50 29.25 (2) (3) * (1) (1) ------------------------------------------------------------------------------------------------------- Bury Carlson 19.11 21.50 26.96 25.44 28.18 33.54 (5) (2) (3) (2) (2) (2) ----------------------------------------------------------------------------------------------------- Hardrives, Inc. 16.50 20.50 28.50 (1) (1) (4) * DENOTES LOW BID 1-5 ALTERNATES 4 CITY OF ORONO 1988 BID TABi: VS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES AP...LSID IN TOdS--EQUIPMENT IS BID PER HOURLY RATE 2341 AC 2341 MC TON TON PLANT DEL. PLACED PLANT DEL. PLACED ---------------------------------------------------------------------------------------------------- Wm Mueller & Sons 16.25 19.85 24.85 22.50 26.10 31.10 ---------------------------------------------------------------------------------------------------- Midwest Asphalt Corp. 18.50 23.00 25.43 23.40 27.90 31.13 (2) (3) (2) (1) (1) (1) ----------------------------------------------- Bury Carlson 19.51 22.00 26.96 --------------------------------------------------- 25.84 28.58 33.54 (4) (2) (3) (2) (2) (2) ---------------------------------------------------------------------------------------------------- Commercial Asphalt 19.20 (3) ---------------------------------------------------------------------------------------------------- Buffio hi -luminous 20.00 24.00 25.00 (5) (4) (1) ---------------------------------------------------------------------------------------------------- Hardrives, Inc. 17.00 21.00 29.00 (1) (1) (4) * DENOTES LOW BID 1-5 ALTERNATES 5 CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE MOD. FINE MIX MOD. FINE MIX 2341 AC/MC 2341 AC 2341 MC 50/50 TON TON TON ---------------------------------------------------------------------------------------------------- PLANT DEL. PLACED PLANT DEL. PLACED PLANT DEL. PLACED Wm Mueller & Sons 17.25 20.85 25.85 23.50 27.10 32.10 * * (1) * * * -------------------------------------------------------------- Midwest Asphalt Corp. 18.65 23.15 26.40 24.25 ------------------------------------- 28.75 33.29 21.50 26.00 29.50 ---------------------------- (.) (3) (2) (1) (2) (1) * (1) Bury Carlson --------------------------------------------------------------------------- 20.35 22.88 27.84 25.84 27.29 33.54 22.68 24.90 30.25 (4) (2) (3) (2) (1) (2) (1) * (1) ---------------------------------------------------------------------------------------------------- Commercial Asphalt 20.78 ---------------------------------------------------------------------------------------------------- (5) Buffalo Bituminous 20.00 24.00 25.00 (3) (4) ----------------------------------------------------------------------------------------------------- Hardrives, Inc. 18.00 22.00 30.00 (1) (1) (4) * DENOTES LOW BID 1-5 ALTERNATES C CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE 12"CMP 15"CMP 18"CMP 24"CMP 24"CMP 36"CMP 48"CMP 60"CMP ---------------------------------------------------------------------------------------------------- 16 GAUGE 16 GAUGE 16 GAUGE 14 GAUGE 16 GAUGE 14 GAUGE 12 GAUGE 10 GAUGE ALL PRICES TO BE DELIVERED Viking Steel Prod. 6.34 7.46 8.64 13.65 11.19 21.03 35.61 60.55 ---------------------------------------------------------------------------------------------------- (3) (3) (3) (3) (3) (3) (3) (3) All Steel Products 5.60 6.50 7.40 10.90 9.60 18.00 31.00 54.00 (1) (1) (1) * (1) (1) (1) (1) ---------------------------------------------------------------------------------------------------- H.V. Johnston 6.18 7.27 8.42 13.31 10.91 20.50 34.71 59.02 (2) (2) (2) (2) (2) (2) (2) (2) ---------------------------------------------------------------------------------------------------- Contech 5.50 6.30 7.25 11.00 9.20 17.85 30.95 48.10 * * * (1) * DENOTES LOW BID 1-3 ALTERNATES 7 CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE 12" 15" 18" 24" 36" 48" 60" APRON APRON APRON APRON APRON APRON APRON ---------------------------------------------------------------------------------------------- ALL PRICES TO BE DELIVERED Viking Steel Products 32.80 41.61 54.08 80.43 237.10 469.38 807.43 (2) (2) (2) (2) (2) (1) (1) ---------------------------------------------------------------------------------------------------- All Steel Products 32.80 41.61 54.08 80.43 237.10 550.00 960.00 (2) (2) (2) (2) (2) (2) (3) ---------------------------------------------------------------------------------------------------- H.V. Johnston 29.52 37.45 48.67 72.39 213.39 515.77 909.22 (1) (1) (1) (1) (1) (3) (2) ---------------------------------------------------------------------------------------------------- Contech 23.60 30.00 42.00 55.00 170.00 250.00 300.00 12" 15" 18" 24" 36" 48" 60" BAND BAND BAND BAND BAND BAND BAND ----------------------------------------------------------------------------------------------------- ALL PRICES TO BE DELIVERED Viking Steel Products 6.34 7.46 8.64 11.19 21.03 35.61 60.�5 (3) (3) (3) (3) (1) (1) (1) ---------------------------------------------------------------------------------------------------- All Steel Products 5.60 7.00 8.00 10.00 24.00 47.00 108.00 (1) (1) (1) (1) (2) (2) (3) ---------------------------------------•---------------------------------------------•---------------- H.V. Johnston 6.18 7.27 8.42 10.91 30.75 52.07 R8.53 (2) (2) (2) (2) (3) (3) (2) ---------------------------------------------------------------------------------------------------- Contech 5.50 6.30 7.25 9.20 17.85 30.95 48.10 * DENOTES LOW BID 1-3 ALTERNATES 8 CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS i EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOURLY RATE TRUCK TRUCK TRUCK TRUCK PER HOUR PER HOUR PER HOUR PER HOUR CY RATE CY RATE CY RATE CY RATE ---------------------------------------------------------------------------------------------------- Schoening Excavating 12 34.00 * ---------------------------------------------------------------------------------------------------- Volkenant & Sons 11 38.00 18 58.00 ---------------------------------------------------------------------------------------------------- MBE Inc. 12 38.00 22 48.00 (1) PACKHOE BACKHOE BACKHOE PER HOUR PER HOUR PER HOUR CY RATE CY RATE CY RATE ---------------------------------------------•------------------------------------------------------- Schoening Excavating 1/2 48.00 3/4 60.00 * * ---------------------------------------------------------------------------------------------------- Volkenant & Sons 1/3 48.00 * * DENOTES LOW BID 1 ALTERNATE G7 CITY OF ORONO 1988 BID TABULATIONS FOR STREET MATERIALS & EQUIPMENT RENTAL ALL QUANTITIES ARE BID IN TONS --EQUIPMENT IS BID PER HOUR? RATE 3/4 TON PICKUP W/8 PLOW PER HOUR ---------------------------------------------------------------------------------------------------- Schoening Excavating 34.00 * ---------------------------------------------------------------------------------------------------- MBE Inc. 38.00 ---------------------------------------------------------------------------------------------------- (2) Robert L. Innes 35.00 (1) SKID STEER WHEEL LOADER WHEEL LOADER PER HOUR PER HOUR 2CY RATE MFG. RATE ---------------------------------------------------------------------------------------------------- Schoening Excavating Cat 950 48.00 Case 1845 45.00 (1) (2) ---------------------------------------------------------------------------------------------------- Volkenant & Sons Fiat Allis 60.00 Melroe 700 38.00 ---------------------------------------------------------------------------------------------------- (2) (1) MBE Kom 450 75.00 ---------------------------------------------------------------------------------------------------- (3) Robert L. Innes Cat 910 40.00 Bobcat 743 35.00 * * * DENOTES LOW BID 1-3 ALTERNATES '-0 21788.5 TO: Mark Bernhardson, City Administrator FROM: Dorothy Hallin, City Clerk DATE: February 17, 1988 SUBJECT: Purchase of Voting Equipment Attachments: A. Voting Equipment Memo Dated 9/4/87 (without attachments) B. Optech III-P Brochure COUNCIL MEETm. H8 22 M8 CITY OF ORONO As you will recall during the 1988 budget ptoc,ss $20,900 was allocated in the Improvement and Equipment Outlay Fund for the purchase of voting equipment. At this time it would be appropriate to place our order with Business Records Corporation. Delivery will be t►,e first part of May. As of February 16, 1988 the cost will be: Optech III-P $ 4,800.00 Data Back-up Cartridge 225.00 Carrying Case 40.00 $ 5,065.00 Precincts X 4 TOTAL $20,260.00 Voting Booths $ 170.00 6 Per Each Precinct X 24 4,080.A0 Less Trade In 2,000.00 on 24 Present Voting Booths $2,080.00 The current voting booths could be used by removing he center punch card board. Therefore I recommend using our current voting booths and only purchasing L::A necessary equipment for the Optech III-P system for a tot-.l cost .,,f $20,260.00. TO: Mayor and , ty Council FROM: Mark Bernhardson, City Administratow Forwarded recommending approval as a required expenditure, which is within budget. PROPOSED MOTION - Moved by , seconded by _ , to approve the purchase of Optech III-P voting system, which is within the 1988 budget, in the total amount of $ 20, 260.00. Ayes Nays 1 9487.2 TO: Mark Bernhardson, City Administrator FROM: Dorothy Iiallin, City Clerk DATE: September 4, 1987 SUBJECT: Voting Equipment Attachments: A. Voting Equipment Task Force Report B. Chapter 222 - Pa=ty Preference C. Questionaire from League of Minensota Cities - Issues to be Considered in 1988 T). Optech III-P Brochure The Legislature passed a law in 1987 mandating that a party preference indicator be on each ballot for the next election. Our current system would have to be retro fitted to Pccomplish this. At this point it is not clear that this can be accomplished. Ed Lellback of El Marketing, who sold us our cu..rent puck card system in 1984, told Spring Iark who has the same system it would cost approximately $3;000 if it was possible to find a company that was able to make the change and it would then have to be re -certified by the Secretary of State. Government BuSiness Systems which prepares all election supplies for Hennepin County told me it is not possible to retro fit the vote counter. As of January 1987 in Hennepin Ccunty 29 municipalities involving a total of 414 precincts out of 451 precincts have opted to purchase the Optech III-P system. Mound, which was the back-up city for our system has selected the Optech III-P system. Although our present system was purchased in 1984 at a cost of $9,075.00 it is currently almost a "white elephant" as the company is no longer in existance, which makes repair and access _o parts difficult. I would recommend the City purchase *,tech III-P voting system. The cost for such a system wou_- Optech III-P $ 4,950.00 (a) Data Back-up Cartridge 225.00 Carrying Case 50.00 (b) Precincts Total G 5,225.00 X 4 $20,900.00 (c) Voting booths are an additional $170.00 each X 24 = $4,080.00 0 There is the possibility that our current booths could be traded for new booths per Otto Johannes of Government Business Systems. It is my understanding from Marge Christensen, Hennepin County Election Division, that Hennepin Ccunty could possibly arrange a payment schedule for purchase of the Optech III-P system with the City as they are anxious to have as many municipalities as possible chpnge to this system. The Optech III-P system: A. Has been certifiE' by the State, B. is an economical system to operate, C. easy for voter use and D. will be the majority voting system in Hennepin County. Our Punch card system: A. Company no longer in existance, B. access to repair and parts difficult, C. cost of supplies will increase as there are :e wee users of this system and D. no back-up City. (a) State requires a back-un system in (b) Orono currently has 4 r incts (c) The voting booths arE Ailar to it is a flat surface for the voter ballot with a pencil. Our current on it where the cart? was punched. each precinct what we now ve, to mark the paper booth has a frame f, � , t ►�� „.wT,ECH 111mP %l11/-F The newest generation 3erse Vote,7abulation. Business Records Corporation, the largest voting equipment manufac- turer in the United States, is proud to present the OPTECH ill-P. Now you can have all the speed and flexibility of a state-of-the-art computer coupled to a smart, easy -to -use voter actuated ballot tabulating system. ■ VARIABLE WIDTH/LENGTH BALLOT The OPTECH 111-P reads single, double or triple column ballot widths with only a simple adjustment. Printing is single color on both front and back. Ballots are easily readable and can vary in length from 14” to over 20". OPTECH 111-P ballot size flexibility translates into dramatically reduced printing costs for each election. m EASY TO USE The voter simply completes the •rrow pointing to his/her choice and inserts the ballot (any orientation) in the OPTECH 111-P. In less than one second, OPTECH automatically counts each vote, stores the information in the BRC Memorypack` 1pdates the precinct totals, and direc, 'ie ballot to k. ,e proper ballot box. Blank, write-in . j overvoted !lots can be automatically separated by the com- puter with i simple switch selection. Overvoted ballots can be returned to the voter for correction, if desired. The public counter displays the i.umber of processed ballots. When the polls close, precinct totals are printed out by inserting a key into the control panel and rotating it a quarter turn. The alphanumeric printout pre- sents the office title, candidate names, and their respective vote totals in -two colet- for easy reading. EOUIFMENT SPECIFICATIONS SIZE-6" H x 17" W x 20" D. ,�. SPEED —Scans hallo; at 60" per second. Prints x� totals immediately after close of polls. BALLOT —Candidate names, issues, and write-in positions are clearly printed .,n the ballot. Available in three widths: 3?47: 63,4"• or 93h" 14" to over 20" ?tt , r w ,.: ' " in length and over 700 voting positions per ballot. May be printed on white or colored stock, using single color ink. Ballot may be printed on one or two sides. ■ SIMPLIFIED TRANSPORTATION and STORAGE Pollworkers will appreciate the light weight convenience offered by the OPTECH 111-P unit. Election administrators will save money in handling, transportation, and storage. All supplies including ballot box and the twenty pound OPTECH 111•P unit are easily transportable in the precinct worker's automobil Optional cardboard ballot boxes are available to further reduce storage costs and facilitate transportation. ■ SELF -DIAGNOSTICS —EASY to SERVICE Set up at the precinct is easily accomplished and requires no technical skill. During the election pro- cess, the OPTECH 111 P unit performs numerous self - checks for proper operation ar-' 'n the event of mal- function, automatic ."y prints t message guiding the pollw c1 wifat to do o prevents additional ballots ff ig inserts,j. During such periods, the integral • . y ballot box compartment is utilized so the election process may co,... me without inter- ruption. In the unlikely e,,ent of a ballot jam, the cardreader generally lea%es some portion of the ballot exposed. Thus, the jam may normally be cleared by the pol[worker —avoiding the delay and expense of dispatching a technician from election headquarters. CAPACITY —up to 127 different ba!!. formats, 2.000 voting positions, and 16,000 votes per position. REMOVABLE MEMORY —The Memorypack' is a removable, battery sustained memory where all tabulated totals are stored together with the pre- cinct program. POWER SOURCE —Household power 115VAC with provision for 12VDC battery operation in event of power loss or brown out. WE13HT—Compact, lightweight (approximately 20 pc Inds) and portable for storage and/or transit. ••mmr, '• . a ngn••••d "ed•.-c: el S„n•u R•<o. e. Co.po.oeon ADDITIONAL FEATURES 1. PRECINCT CONSOLIDATION: Precinct totals can be easily transmitted from the Memorypack' to the IBM PC'" for precinct consolidation. Three different printouts are available: canvass by pre- c;nct. by contest, and by contest with precinct detail. 2. SATELLITE COMMUNICATION: Specially equipped tabulators may communicate directly with the election authority's central processor via standard PS-232 interface. 3. AUDIT TRAIL: Three separate audit trails... battery supported mcmury, tape printout, and voted ballots. 4. BATTERY OPERATED: Vote totals will be retarded in memory even if power fails temporarily. If power will be out for a long period of time, an optional battery pack or any 12 colt automobile battery may be used to power the system. Simply connect an auxiliary power cable to the hPTECH 111 ►' unit and continue operation v:ithoul ,.,Iiustn• :n, El BMOC-ESD, recognized leader in the industry, offer_ an unparalleled range of election equipment and services. A nationwide network of known industry experts assist local government in configuring a system to meet your specific needs —for today and into the future. m Punch card systems —precinct/ central count; IBM" based ® Optical scan systems— OPTECH 111-P (precinct count) OPTECH Ill-C (central count) ® Electronic system—V2000 ® National field service network ■ Full-time installation and support team ■ Ballot prin"ng © Education staff ® Custom configurations ® Complete printing services — ballot pages, sample ballots, election forms, absentee material In Complete line of supplies —vote recorders, booths, demonstrators, assembly equipment, ballot boxes, handicapped voting supplies U Election preparation service and election coding FEB 22IH9 TO: Mayor Grabek and Councilmembers Planning Commission Members Gi7Y OF ORONO City Administrator Bernhardson 1�V --toning Administrator Mabusth FROM: Asst. Planning & Zoning Administrator Gaffron eYe DATE: February 12, 1938 SOBJ: Special Meeting to discuss the Proposed Accessory Structure Ordinance Amendment A special meeting of the Planning Commission to discuss the proposed accessory structure ordinance amendment will be held in the Council Chambers at 5:30 P.M. on Thursday, February 25, 1988. A box lunch will be provided. The City Councildid not favor a formal joint meeting on this subject, however, Councilmembers are invited to attend. Please contact the office (473-7357) to advise if you will be attending this meEting so we may order the appropriate number of box lunches. Please forward your written comments to me before the meeting if you cannot attend. 212.1/pp COUNCIL WETING F-3 22 To: Mark E. Bernhardson, City Administrator ( ,ITY OF ORONO From: John R. Gerhardson, Public Works Director Date: February 17, 1988 Subject: Public Hearing Date Community Development Block Grant Funds Year XIV As part of HUD regulations, it is necessary to conduct a public hearing for use of Community Development Block Grant Funds. The reason for the public hearing is to receive citizen input. In order to allow proper time for publication, it is recommended that the public hearing be conducted at a regular Council meeting on March 28, 1988 at 7:00 p.m. For Year XIV of the Block Grant Program, the City of Orono will receive $22,663. Recommended use o.`_ the funds will be presented to Council prior to the March 28th public hearing. RECOMMENDATION: To conduct a public hearing at 7:00 p.m. on March 28, 1988 to receive citizen input for the use of Year XIV Community Development Block Grant Funds. PROPOSED MOTION: Moved by , seconded by , to conduct a public hearing at 7:00 p.m. on March 28, 1988 to receive citizen input for the use of Year XIV Community Development Block Grant Funds. TO: Mayor and City Council FROM: Mark Bernhardson, City Administrators`'' Forwarded reconunending approval. COUNCIL MfF'r1Nr, To: Mark E. Bernhardson, City Administrator From: John R. Gerhardson, Public Works Director Date: February 17, 1988 CITY OF ORO" Subject: M.W.C.C. Orono Interceptor Project 85-67 Public Information Meeting As you are aware, the Metropolitan Waste Control Commission will be constructing sewer lines and lift stations during 1988 on County Roads 19, 51 and 84. The Metropolitan Waste Control Commission has scheduled a public informati:,ri meeting for March 7th, 1988 at 7:00 p.m. at the Orono High School cafeteria. The reason for the meeting is to inform all the affected property owners of the construction and how the project will proceed and affect them. RECOMMENDATION: To approve the date of March 7, 1988 at 7:00 p.m. for a public information meeting at the Orono High School cafeteria sponsored by the M.W.C.C. PROPOSED MOTION: Moved by , seconded by , to approve March 7, 1988 at 7:00 p.m. for a public information meeting at the Orono High School cafeteria, sponsored by the M.W.C.C. Ayes , nays Tn: Mayor and City Council "ROM: Mark Bernhardson, City Administrator�'� � Forwarded recommending approval. 21788.4 COUNCIL MEETING TO: Mayor and City Council FEB 22 1 ��J 066 FROM: Mark Bernhardson, City Administratot�\ CITY OF ORM DATE: February 17, 1988 SUBJECT: Administrator's Information 200 Hollander Road - The contractor for the owner removed the barn commencing on the 16th and the majority has already been completed. The property owner did request that he be allowed to retain the five trees that were removed from around the barn which are to be left on the property and be cut up for fire wood within the next thirty days with it removed no later than May 15, 1988. Greater Minnesota_ Corporation - On February 9, 1988 I attended a workshop on the Greater Minnesota Corporation (GMC). The GMC, a public corporation, was created by the Minnesota Legislature in 1987 and received, in the form of a trust fund, $95 million from the available State surplus. The presentation consisted of the initial surveys of and goal setting for the economic development of outstate or greater Minnesota. The primary purpose is to use the interest generated by the trust fund for funding research projects throughout the state, which will hopefully lead to production jobs in Greater Minnesota. While the public --- orao-ion has geared itself to projects in rural Minnesota, the 1 '-eo,� speaker Majority Leade of the Senate Roger Moe, i,..icated that it was something not just for outstate Minnesota, tit for the entire state. The Greater Minnesota Corporation was one of four elements that was established by the Legislature to help the economic development of the State. The other three were a Rural Development Authority, a Public Facilities Authority for waste water and water treatment facilities and a training component to upgrade skills for "dislocated" workers. The one element that Roger Moe, who is the author of this legislative package, indicated that it was strictly for outstate Minnesota was the Rural Development Agency, which in his mind was a rural "Metro Council". Ci-XINCIL MFISTINGi / - �._ 4-1 41 CITY OF ORONO LIST OF LICENSES FOR COUNCIL APPROVAI. FOR MEETING OF February 22, 1988 Residential Kennel License: George Ronald 2480 Old Beach Road Wayne & Gayle Carrier 1376 North Arm Drive Lisa Bergquist/Jean Carlson 2344 Olive Avenue D. Brian/Cathy Fulmer 3505 Wayzata Blvd Commercial Kennel License: D. Brian/Cathy Fulmer The Dog House Boarding Kennels, Inc 3505 '.dayzata Blvd KENNEL LICENSE APPLICATION Effective March 1, 198" to ZLbruary,'^ , 198"" Owner: �!�' �' �� %r/Z ;' n. , Property Address • t, /► /'L� t��".'" /--, j -;- s> 22t (include city and zip) Mailing Address (if different): Phone: (home)_L/2-y,J/- 4 (work) 41g—,1*7/ RESIDENTIAL Kennel License Information: $25.00/year (payment must accompany application) Maximum No. of dogs to be kept at one time: % (over 6 months of age) Principal Breed:�t�is�y Purpose f nr more than 2 dogs: Dogs normally kept: inside _kennel structure COMMERCIAL Kennel License Information: $150/year (payment must accompany application) Name of Business: Business Activities: (example: boarding, breeding, veterinary care, retail, etc,)T Y LT Normal Business Hours: - �`:.:,"= ^;GE i Lil lL". VVVL' After Hours Contact: (name) r,, (phone)--- - T, -. N Dog runs/exercise areas are: inside outsize both""'-- I rt]j 7. The undersigned hereby makes application to the Orono City Cou '. if or- a_ Kennel •..ise as specified on this form; the undersigned acknowlt- s that' a kennel J -- Anse is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to i"'-ct the premises prior to license approval and at any other reasonab ime during the license duration; and the undersigned agrees to abide he requiremf=nts' of Municipal Code Chapter 5.36 including any special conaitions imposed by the City Council as part of any kennel license approval. Applicant Date ------------------------------------------------ --------------------------- For City Use Only_9 va Kennel ins, scted by �/ j�1 n Date /_00 Recommends Approval Denial KENNEL LICENSE APPLICATION Effective March 1, 198_ to February _, 198'/ Owner: �l / ,�, ✓- �� Y< < / �` ., Property Address: - i' /L tin (include city and zip) Mailing Address (if different): Phone: (home) , - c (work) i - < PON pm RESIDENTIAL Kennel License Information: S25.00/year U, s (payment must accompany application) 1 FEB i 61988 I �II � ;� Maximum ►1o. of dogs to be kept at one time: 1 11 I V g P �� ll 9 I (over 6 months of age) Principal Breed: << 7 Purpose f it more than 2 dogs: ' -� ��r < .��� 5, -+ = 1�J Dogs normally kept: \" inside kennel structure a COMMERCIAL Kennel License Information: $150/year (payment must accompany application) Name of Business: •-r Business Activities: El OF ORW (example: boarding, breeding, veterinary care, retail, etf*NCE OFFICE Normal Business Hours: 1311800006 y .� N After Hours Contact: ( name) OW R 25' 00 (phone) RECEIPT -THANK YOU #06026O C001 R01 TI V I S Dog run-/exa:-,:ise areas are: inside outside both 0.11116199 The undersigned hereby makes application co the Orono City Council for a Kennel License as specified on this form; the under ;cned acknowledges that a kennel license is permissive only and does not ycant any aurhority to violate any provision of any City Orainar or other law or regulation; the undersigeed hereby grants the City pet "ssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements' of Municipal Code Chapter 5.36 including any special conditions iml,osed by the City Council as part of any kennel license approval. Applicant .ate -------- ------ -------------- -• -- -- ----------------- ---------------- For City Use Only , Kennel inspected ",Y ee(clj/� (e�1��7C� �'ti mate ,;� - Recommends Approval., Denial Effective Owner: Property Address: =� . (include city and zip) KENNEL LICENSE APPLICATION March 1, 198_ to February 1 Mailing Address (if different): 1r1'� Fi Q$ i`I c Phone: (home). if 7 f'- % 1 /i-/- (work) FIWa OFFICE 1311800000 RESIDENTIAL Kennel License Information. $25.00/year 01 CEN 25.00 (payment must accompany application) C&M e R .15.00 (. Maximum No. of dogs to to kept at one time: RECEIPT -THAW YOU #04022 8, C001 R01 TIMS (over 6 mon-s of age) - Principal Breed: '• _ ����� ' f Purpose fnr more than 2 dogs: Dogs normally kept: 1 _ inside kennel structure COMMERCIAL Kennel Licerge Informatior. 1150/year (payment must accompany applicationi) Name of Business: Business Activities: (example: boarding, breeding, veterinary ••^_ar,:. rete .1, etc.) r final Business Hours: _ After Ho:,r.s Contact: (name) (phone) Dog runs/exercise areas are: instde outside both The undersigned hereby makes application to the Orono City Council for a F-rinel License as specified ur this form; the undersigned acknowiadges that ' t gne1 license is permit-1 , e only and does of grant any authority to violAte any provision of any ^;may Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises prior to license approval and a+, any other reasonable time du=;ng the license dur4 - ion; and the undersigned agrees to abide by the requ .smei,te.' of Municipal Code Chapter 5.36 `-cliding a • special conditio-s imposed by the City Council as part of a.. nnel lice:i-:;o Approval. Applicant:Da.e For City Use Only i p G �.ennel inspected by �- �'. l k, Date_ %J'0 Rec.,mmends Approval! Denial_ KERNEL LICENSE APPLICATION Effective March 1, 1983 to February d8, 198q Property Address: '�; �Y- (r�f7"2rt��� 1�3�."� LA •�-, )-., c� M 5535C! (include city and rip) Mailing Address ` ifferent)z Phone: (home) 4-4<..ym-,ZQ� (work) 4•+­x>-�OZCa RESIDENTM Kennel License Information: $25.00/year^-'i (payment must accompany application) _.. S Maximum No. of doge to be kept at one timer (over 6 months of age) Principal Breeds faisr v?�1 n nw�-c-c-7 CITY OF 3W Purpose for more than 2 dogs: �a',Cs,..X>> R'Rr,.ti.�c.._• Vtrn-tisE nunME WFICE 1 � Dogs normally kept: inside kennel structure �T�lbiM( YOD11 COMMERCIAL Kennel License Information: $150/year #04111O C001 ROi 712:39 (payment must accompany application) Name of Business: Business Activities: (example: boarding, reed ng, veter nary care, rats , sic.) Normal Business Hours: M-F ' w, Cn P.M SF-. "I After Hours Contact: (name)l�P�_w,.�K__mvti 1-.F�r.��nc•S— Dog runs/exercise areas are: _inside _outside both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements' of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. App cant Date Por Cit Use Onl Kenna nspected by �(-([�yl h Date Recommends Approval, Denial__ KENNEL LICENSE APPLICATION Effective March 1, 198.5 to February E7.9, 1989 Owner: Property Address '>{r�/rVA.��. (include city anddip) Mailing Address (if different)s� Phone: (home) 4-Aco (work) `,CZCn RESIDENTIAL Kennel License Informat•.ns $25.00/year (payment must accompany application) Maximum No. of doge to be kept at one time: (over 6 months of age) CITY OF OR= Principal Breed: dzg� W"CF Purpose for more than 2 dogs �'.0 r„ R:itb.r.•.a.�. 0..^n-..t�1900000 4 "1 C 150.00 Dogs normally kept: _yinside kennel structure CiEMm- T1 150.00 COMMERCIAL Kennel License Information: $150/year RECEIPT -THANE YOU (payment must accompany application) #O4WO C001 R01 T09:45 0'J! 8.'85 Name of Business: TNf �] ld�. r: •..:� . �C✓ Business Activities: s v �:o,� (example: boarding, zee ng, were; nary sere, ;eta 1, etc.) Normal Business Hours: M-F 4 iZ Via. After Hours Contact: (name) T) Fmay,,,wcp— (phone)4'i-�, S: 77. 770, Dog runs/exercise areas arse _inside _outside both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises prior to license approval and nt any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements' of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. App icant Date For Ctis onlyKennpactea b / /=��,. Date Of Recommends Approval Denial_ ADDENDUM COUNCIL Fee 221988 �O WETING LIST OF LICENSES FOR COUNCIL APPROVAL pp FOR MEETING OF _ February 22, 1988 CITY OF ORM Residential Kennel License: Thomas 6 Ingrid Anderson 3550 North Shore Drive KENNEL LICENISE APPLICATION Effective March 1, 198Y to February Owner Property Address (include city E] Mailing Address (if different): Phone: (home) 2211'73 7 (work) %.� S-7' y RESIDENTIAL Kennel License Information: $25.00/year (payment must accompany application) Maximum No. of dogs to be kept at one time: (over 6 months //of age) Principal Breed;_s,+-P�o.� Purpose fnr more than 2 dogs Dogs normally kept: _inside ,ykennel structure CITY OF ORCNO COMMERCIAL Kennel License Information: $150/year FINANCE OFFICE (payment must accompany application) ��� 13119"00 01 am �.� Name of Business: sr - n 25.00 Business Activities: RECEIPT-1WAK YOU (example: boarding, breeding, veterinary care, retail.470 'O)COOI RO1 T1d:121 O'✓IOMI Normal Business Hours: I After Hours Contact: (name) ! (phone) Dog runs/exercise areas are: _inside _outside _both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements' of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. Applicant Date For Citns Upe Onl y Kenwe ecie b Recommends Approval Denial_ 1; 0 q! CITY OF ORONO P A Y R v _ _ ,ce EAMD Y-T-D O!/q ENPL-NO � DIV T.R083 CR048 El(P/ALLOY ANDERSON BL 31 4369.77 1607.Be WJURUL rdttllNG BERNHARDSO ME 12 578S.21 1928.40 SOBZIEN SA 31 2457.60 822.40 BOSMA JL 12 1217.94 435.08 BRiNKHAUS JF 42 4724.44 1311.32 CHESWICK GB 31 4237.49 1418.00 CORNICK JL 31 3666.59 1307.50 DENNESON RJ 35 538.05 186,15 ELDER JA 35 0.00 0.00 ENGLISH 11 IH 31 3495.85 4142.77 ERICKSON DJ 93 0.00 0.00 ERICKSON KR 31 4245.74 1418,00 FISCMENICI1 OT 31 3540.62 1248.43 FRITZLER JM 31 4435.03 1273.52 GAFFRON MP 33 3484.26 1166.40 GERHARDSON JR 42 4889.20 1636.08 GREGORY JD 42 3852.66 1188.60 HALLIN ON 12 3078.00 1030.00 HANSEN 8C 42 3293.94 1027.53 HANSING CJ 31 1286.51 400.81 HOOGENAKKE JE 31 186.00 21.00 JACOBS TJ 33 3484.25 1166.40 JOHNSON BP 31 374T.60 1249.20 KILBO MH 31 5007.77 1675.76 KIRNYCZUK M 31 1588.05 529.35 KNOTT NJ 33 0.00 0.00 KNUTSON CA IS 2056.29 657.92 KUEHN TM 15 4794.51 1604.40 LINDSTROM DJ 93 0.00 0.00 MADUST14 JA 33 4238.21 1418.24 MEYER MA 35 22.95 0.00 MIKELSON RA 15 2306.45 772.48 MILLS JR WH 93 0.00 0.00 MORAN MF 31 4593.03 1417.55 MOROWCZYNS 3 31 4070.83 1342.89 MORROW JS 31 692.25 471.85 MROSS FT 61 0.00 0.00 NAAS TL 12 2457.60 822.40 OAS DO 93 O.DO 0.00 OMAN LE 33 28S6.80 956.00 PALMER PB 31 290.00 210.00 PETERSON PL 12 1343.75 478.93 PETERSON RW 93 0.00 0.00 PLTRAN JC 33 0.00 0.00 OUAST WA 92 3333.78 1013.92 ROSS JA 93 0.00 0.00 SASS JJ 42 3270.57 968.19 SCHAUSS CR 31 2823.18 906.57 SHREEN DS 42 3327.79 1026.46 SMITH JR 92 3105.99 1013.92 STEFFENHAG RE 93 3205.89 1072.80 CITY OF ORO" CITY OF ORONO P A Y R Y-T-0 • - - - - - - EMPL-NO NAME DIV CROSS CROSS EXP/ALLOU RC 61 .92 0.00 THOMTON MR 31 3066.91 1030.96 ■STILES TOMCNECK LF 31 3091.92 970.32 TOMCZYK MU 31 3920.14 1269.20 UALSH KL 31 0.00 0.00 COUNT GRAND 44,S94.98 PAID 00043 k 1fSS7-- -Toro --- 1L FICA TAX CROSS 23,919.69 EMPLOYERS FICI A a CROUP HEALTH -- 7 a PHYSICIAN'S HEALTH PLAN C an BLUE CROSS/BLUE SHIELD D MEDICAL CENTER PLAN E PRUDENTIAL F COORD. HEALTH CARE_ S MINNESOTA HMO R"P"TRANS-AMERICA OCC-- - _I a_BANKERS LIFE J a MUTUAL SERVICES -K"MUTUAL OF OMAHA L EMPLOYEE'S BENEFIT M AETNA N NICOLLET EITEL 0 LEAGUE OF CITIES P METROPOLITAN HEALTH PLAN 0 SHARE Z HEALTH CARE MAINT ACCT. MISSING HOSP CODE FOR SOME EMPL'S it" CITY OF ohm W.-DATE _ CBECt W. GTf ! Ness{- Missile • N 174 Ie/e5/11 _ N 174 1e/osns 1 • NCe1T0 08/O5,99 Nu174 09/15,88 •� Naf71 nc :v,e Ira Main oe105/11 xaln w1VN_-- _ Mat79 Of/K/N ( Ir' )MAMA Nu1e1 Oe/05/80 NC11t1 02/05/8I MCtlel OL/OS/es MCtltf 0E105110 Muhl Ot/Os/N •• NGISI 0e/OS/6t NC0H1_:t/es/ss NCelsl et/OS/01 1 ^ NCtltl 0t/Oslo& "Celli et/ef/SB MHUY —es/Of/N ( �r MNRI 6!/OS/61 ""lot _ tens/6s --6t/Of/o1 NGltl NCe1S1 It/o5/66 Hulot se/OS/o6 - - MGItt—e!/e5/6s l Nu111 IVOS/01 '"ryry ('T Nines Owes/N (I>° •pwA t�y Nu1N n/es/ee Mates wsom 0- CHECK REGISTER 01-3I-06 PAGE I AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT M. INV. 0 F.O. E MESSAGE 3WOO POSTMASTER POSTAGE 01-43111-039-It MANUAL IS.50 POSTMASTER POSTAGE 01-4381-159-14 MANUAL 66,00 POSTMASTER POSTAGE 01-I2l1-061-I5 MANUAL 36.00 POSTMASTER POSTAGE 01-4321-I210-31 MANUAL 340.00 POSTMASTER POSTAGE 01-01MI1-171-x MANUAL 76.50 POSTMASTER POSTAGE - -- - -- --11-Ix1-N9-Q MANUAL 550.06 A e6.00 GOLDEN VALLEY CC MEETINGS - 01-:356-119-01 MANUAL e4.00 A 339.1{ F le R m AtW 331.14 1s0. 00 Uliv OF 1M_ e0. 00 50,00 UNIV OF IM 25.00 UNIV OF MN 15.0E one IM711O MT fit-o E31-660-09 CONFExMCB MJs OFF 01-4356-174-33 BCMOOL 61-4356-039-19 SCHOOL -- — -- — 61-4356-174-33 S77 de FIRST BANK LANE! FIG to/o"Ii31 01-1Ox-000-00 14. 00 FIRST BANK LANES _ -of" "I TO 1/10 OI-41te-016-11 161 59 FIRST BANK LAKES FIG III TO 1/10 01-410e-039-12 lea FIRST BANK LANES FIG III TO 1/IB $1-4IN-069-15 te.96 FIRST BANK LANE$ -- -FIG VI -TO 1/14— 91-0102-019-IT 14.OT FIRST DANK LAKE: FIG 1/1 TO 1/16 11MIst-111-31 55.6 Ft6tT RANW LANBB FIG 1/1 TO 1/10 V 61Al-11l-)1 49.07 FIRST BANK LANES —FICAI/1 TO T/IB!IL{1 •l-a1-)1 e41.So FIRST BANK LAME: FIG III TO 111s 01-{10e-174-33 E.00 FIRST BANK LANES FIG III TO 1/19 01-/1{t-105-)5 ISL N FIRST :ANK LAKES '-FIG VI TO 1/IO 0i-Ai •t-EM-te ]1-•7 FIRST tAM LAME$ FIG 1/1 TO i/16 01-AI•e-890-61 16.44 FIRST BANK LAKES FIG IMS-Iftni 7l-903E-000-00 75.54 FIRST SANK LANES --011" 1/1 TO 1115 T6614t-S4t-91 6e-67 FIRST BANK LANES FIG! Ives-IN1 73-26x-000-00 1B0.6{ FIRST BANS LANES FIG III TO We 73-414e-569-9e 41.77 - -- FIRST $AND LAKES --17G 1lRB-IN1 74-0031-000-00 43,71 FIRST SAW LAKES FIG III TO 1119 74-910-590-91 L R6.x • _ _- -- - - Il6.0 IM FauuTle: ^WMK SCHOOL 73-4356-569-9e 15WAEV BALES TA%--SQATlY7EC�/I-7500-006-00 COMI REV SALES TAX GLEE TO! OR eT 7t-LeeE-000-00 MMMATO STATE U BCIMIxB Au-CKS MANUAL MANUAL MANUAL MANUAL AAA-CYS MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL AAA-CKS MANUAL MANUAL MANUAL lose CITY OF ommo CHECK REGISTER c� CHECK M. CATIE A1101MT_ _----- VERNON _ _- _ ITEM aERCIIFTIM 411.00 -SVER/os llaslf ___ fie\IIMTEII II ETETN ild-- ( .: 17.50 A 01-]1-ee PACE e ACCOUNT M0. INV. E P.O. B ME99A:E 6"3"-IT44S (`r 11D61N �O/OS/ee 506.40 RWM eE1WIQ EMK[ --- 74-49osi90-93 (i•— 206.40 •-- "Gist 02,05/ee H0. 09 IST RAW LAKES FMA Ult TO 1/Ee 0/-014E-019-1e NFAIi�_ - 02/05/S9 965.39 1ST BANG LAKES PDA 1/I1 TO-1/84 - - 61-I142-061-IS ( '• MC0199 02/65/ee 14.49 IST MAN LANES OERA 1/It TO 1/1144 01-414E-091-17 MCA,$* 02,05,65 45.16 IST RAW LAKES FOA 1/I l 1/N 01-4140-111-N NCS169 02/05/8e _ _ _ 96.71 IST BANK LAKES - _ _TO -FERA 1/11 TO IM9 _ -61-41I 11S-31 NCe169 09,05/66 31.66 IST BANK LANKA PERA 1/11 TO IM4 01-414E-121-31 Nm69 02/O5/56 411.41111 IST BANK LAKES FERA 1/11 TO 1/01 01-411E-171-]] NC91B9 oe/05/ee _ _ —T4� _ IST SANK LAKES "1ERA-1/51 �01/ER -6I-41os-lOS-.3 NC6109 O2/05/96 ST9.14 IST BANK LAKES FMA 1/11 TO IAS 61-414E-249-4e NCNos ORIOS/ee ".e6 IST BANK LAKES IMORA 1/11 TO WES 01-414!-90-61 _19-114E-541-91 NO4,69 Oe/OS/SS -- -- 116.1fl 1ST BANK LAKES---- _-PERA 1/HT0 0B% —� I •+ NCS109 0e/05/46 141.M IST osAN LANES PMA 1/I1 TO 1/24 7Y414E-569-9e I NCBINS 92105/00 96." IST MINI LANES BEAR 1/11 TO U24 9h614e-590-91 1< 4,Te0.ER—_—FY11�01 1bFAl OENEOLL-FWD F i •• 192.H FUND os TOTAL WATER OPERATING FWD 445.39 F Ti TOTAL. HAVEN OPERATING FUND _ SILT] _ —ASS"4-TOTa - Oft COURSE OPERATING FO __TOTAL —. MANUAL rw-CMS MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL ro-CKS IS" CITY OF SAW CMECI REGISTER 02-22-89 PACE 1 CHECK NO. DATE BANANAS VENOM Im DESCRIPTION ACCOUNT NO. INV. B P.O. I MESSAGE •1` 053002 02/TUN 5.36 A-1 MINNETONKA Ruff EQUIP RENTAL 74-4331-590-93 I.� ...... •u-CNS 05300E 62/4/66 N7.N ACRO-NINNENTA Mf_ - OFFICE FURNITURE 14-4540-130-00 • OS3006 I— Is/so 8.935.11 ACRO-NINIRESOTA IRK OFFICE FURNITURE 41-4S40-632-00 • uuo ..CNS OS2020 9t/Is/68 75.000.00 AMERICAN MATL SAMII - UND9 DUE 3/1/83 1I-4510-907-00 053020 Q/U/s6 12.712. 50 AMERICAN NATL RAW IIR DIE 3/1/69 44-4620-107-00 053020 55/IS/99 72. so AMERICAN MAIL WR MfMT FEE ]/1/00 44-4630-907-00 07.785.00 • ...... .... Cgs • 053027 SU10/64 1.500.00 NFL[ VALLEY AGENCY ►RVAID IN ADM 01-1es0-006-00 __ 1, SOo.00_• __ __ • uuo o.. CMS 053031 C2/1eA 1.83 ---- - AT A T CMM TELEPHONE 01-43e0-039-1e • 053031 02/10/410 5.99 AT A T CONK TELEPHONE 01-43e0-129-31 053031 *VI//QO_ 7.03 _ AT E T CORM TELEPHONE 01-4320-175-34 053031 09/U/N 1.0 AT 6 T CMN TELEPHONE 01-4324-039-1e • 053031 OS/IS/N 1.23- AT 6 T CMN TELEPHONE 01-13N-039-I2 053031 9VIS/N 5.99- AT A T CMN TELEPHONE 01-4394-le9-31 053031 9t/IS/09 5.99 AT A T NM11 TELEPHONE 01-43E4-ICE-31 • 14.05 . .00. _- ....CNS •. 0530.2 02/1608 9.50 ASPLUHO COFFEE MEETING EXP 01-4382-020-11 053042 02/19A6 _ _ 79 . A6PLVN0 COFFEE MEETING EXP 01-R]62-IN-1] « 79.00N . ova-. u ..CMS NO n 657050 oU10/N 931,1.70 DERNHAROSOM MARK E 1907 ICMA CONF 01-2000-000-09 0-1 ...-CNS _.e.00._____ _ (a-j W3670 StAxes t.SN.N QOWITR00 ROCENE AIM 198T PAYABLE 01-2040-000-00 953674_ tt/IS/00 0ONE6TR00 ROIEME ABM I9BT PMTABLE 12-2040-000-00 653OT4 _ �D/�1�/S� - _ _ _697. _ IN.96 SONESTR00 ROSE" An 1967 PAYABLE 24-2040-000-00 IN M610 9U10A0 37.50 SONESTROO ROSENE AM 1987 PAYABLE 25-2040-000-00 An9L9—WA#M _ Bsss�_ NHESTROO ROAM._ _ INT_PAYAE K 13-20.0-000-00 5.927.711 •:. ...... .u-CNS cif", KRN1 02/19/88 Y9.#3 BLACKS PNOTOORAPNY OAKS SUPPLIES 01-.210-129-]f IN • 1908 CITY OF OMONO C19ICN miI CHECK N0. DATE AMOUNT _ __ MASON _ ITO DESCRIPTION 294.03 OS]OSS 02/1B/BO 333.60_JVOJ(i -P@-T9 _P919fIN6 053110 02/18/68 62.99 CNY:N PUeLIeNiN PDSLIOMINC 053114 o2/tB/BB 1e.99 CITYYILY PLMC 6 MTC BLOC MAINT T9.99 A 053130 02/I0/89 _ 51.75 COLONIAL LIFE INS CO LIFE INS 053130 02/18/66 76.e5 COLONIAL LIFE INS CO LIFE INS 129.00 093133 02/I8/88 1.00 CO-MV. IALe0 TA% JAM SALES TAM 093113 02/IB /99 I79, 00 COHNM11-MEV SALES TAX ITN OTA IT SALES � 1V0.00 • -.: ++ 02/iB/BB 62. 76 COPY DW AN INC JAM COPIES " .0931H2 102 02/IB/BB 17.11 COPY OUP PM INC JAN COPIES AP"1 e931Ae M 02/1e/66 T I.TS W COPY OPM INC JAM COPIES W 0ES/e2 02/IB/BS 241.39- COPY CUP PM INC DEC COPIES u _ _ e016e 02/18/ 19A. COPY DUP PM INC JAN JAN COPIES 9ES10e een aless S.70le COPY OW PM INC JAM COPIES Imo_ amtt wle/N - - NOAO ol"T9 CFFAIMB EQUIP MAINT 9116.66 A �4 PAANA q'h N/le/e(_ —__— to MOLF E EMICNNM ------PES MOLF E NICMSON PHOTOS N9YICE 99)199 )d19.s 9 9 ESH iee9 wane W 66IS MOLE F EMI LESSON----- PNTN[ •�i AAA NA 9I15t<3 w19IES — _.__.Wet—._ _-:1wmwg 79191EMCe PFNIODICALS 9e.99 A 02-22-98 PACE 2 ACCOUNT N0. IMV, A P.O. A MESSAGE 01-4322-129-31 01-432e-249-42 01-4341-099-17 01-4152-1e6-31 01-1152-129-31 01-3500-000-00 72-e2e2-006-00 Ot-4210-039-12 61-42t0-069-15 01-4210-129-31 01-4210-129-31 01-4210-176-33 01-4210-949-4e 01-4342-129-31 01-4210-059-14 01-4307-059-14 01-4321-OS9-14 01-4240-129-31 1�. 1989 clTr of DIIONO C'6CN N0. DATIE_ AMOUNT •' 053256 OV 16/N 91.12 e53C5t at/N/N 016.1a 053E66 _ Ot/IeAe I.6T • ' OSXE56 OL/S/11 6.A6 316. E3 - • Ao•q 063254 OwWae 73.50 •'• 73.50 053272 ONIS/N 156. 56 95321t __ OL/IE/ee 72.40 1•� 053272 0211600's 16.12 ' 053E7e 02,19/00 E4.1e 053272 Oe/le/ee 10.40 •:- 279. 66 CHECK REGISTER I'ENDCN ITEM DESCRIPTION GENUINE PARTS GO EQUIP FARTS GENUINE PARTS CO _ EQUIP PMTS GENUINE PARTS CO EQUIP PMTt GENUINE PARTS CO EQUIP INKS GLENWOOD INGLEUOOD UTILITIES G C N SERVICES CLOTHING G 6 N SERVICES SLOG PAINT 6 G N SERVICES CLOTHING G 6 N SERVICES CLOTHING C E N SERVICES CLOTHING - 05329T 0e/16/50 995. 00 HENN CTY CHIEFS PTAC SCHOOL 995 00 • • • - 09303 0211e/60 44-69 NENN CTY FIN DIV OFFICE SUPPLIES 053303 OC/41/66 491 40 _ 16[NI CT_F_I_N_DIV POSTAGE 536.16 1'- Fw•u • " 053305 02,10,08 5.3E mm CTY MY TAX POSTAGE 02/16/09 211.35 NENN CTY DEFT TAX PRINTING 2E4,67 w SUP _ 1••• t5755E ed1eAS 1.171.64 . 000040 IV;— e�lti—�7TO7N--_ 0.99 �I N .09 uwPP NSe65 OWIS/at 50.64 o-% Pwwe 02-22-80 PAGE 3 ACCOUNT N0. INV. • P.D. 9 MESSAGE e -C[5 01-4232-129-31 01-4232-249-42 72-423E-5A9-91 73-4932-519-9E 01-43P4-099-I T O1-4221-E49-42 01-4313-129-31 7e-4221-569-91 73-4Be1-569-92 74-4221-590-93 01-056-129-31 01-4210-0SI-14 01-43E1-059-14 01-4321-040-13 01-4322-059-14 INTERNATIONAL SALT ICE CONTROL SALT 01-4233-e49-42 ITASGS-EEDIP CO EQUIP PARTS 01-4232-249-42 TM WOKS MILEACE 01-8381-174-33 1968 CITY OF ORONO ' CHECK N0. DATE 051172 02/19,80 OS3372 02/16,89 053385 02/11/90 ow.a 053401 02/18/80 OS3404 02/I9/89 i' 053604 02/18,89 OS19.5 OE/iB/88 053.54 o2/1e/Se 953462 02/16/96 • _ woo 053.05 Oe/19/96 -._ .o.0 ..3 OS]990 OE/18/Be •.. r 053511 02/16/88 053559 02/18/06 �•• 653559 02/18/Be • AMOUNT 59.47 19.39 74.06 IS.T6 18.76 01.90 41.90 • .9.96 22.71 72.65 247.00 247.00 CHECK REGISTER OR-Re-88 PACE . f VEWOR ITEM DESCRIPTION ACCOUNT NO. INV. 0 P.O. 9 MESSAGE JOHNS AUTO SUPPLY EWIP PARTS 01-6232-269-42 ' JOHMB AUTO SUPPLY EQUIP PARTS 73-4232-569-92 DEAVENYS DRUG OFFICE SUPPLIES 01-0210-176-33 LAM RELATIONS ANY DATA PREP WAGE PLAN 61-006-039-ie THE LAMER - - PUBLISHING 01-6122-176-33 THE LAMER Am ISMI NG PI-4322-409-49 LYMAN LUMBER SERVICE GARAGE DOOR 76-4520-590-93 1.112.00 M-R BICN CO INC 1987 PAYADLE 01-2060-000-00 1.11t.00 9SE.08 MARTINS NAVARRE 66 MAINT AUTO 01-6361-129-31 9".AD 29.60 WLS OXYGEN CO UTILITIES 61-4324-249-62 29.40 299.60 MI NMECABCO UTILITIES 0•-9326-099-17 t99.60 • 15.00 MN POLICE CHIEFS A" MEMBERSHIPS 01-9380-1e9-31 15.04 • _ 406.W - RAN - UTILITIES 01-4324-099-17 2.71 MSP UTILITIES 01-I324-1T5-36 9 , ues clTr of Mox0 CHECK NO. DATE •. 053559 02/10/98 OS3559 09,18,88 053559 02/16/44 • 053559 Oa/la/es 053559 oa/le/ss • OS3569 02/10,69 OS3569 Wle/Bs OS3568 gene/so • - 053566 oe/la/Be OS3566 0e/le/es 0S356s oe/le/se • 053568 Celle/as • 0099 053571 De/la/so 0535T Celle/se Os3sn Oena/aa �• 053591 02/18,88 053597 02"S/as 053597 02,10/08 - OS3517 02/I8/80 051597 Oe/la/aa OS3C99 0e/18/88 • 0s3s91 0911a/es 053597 02nen6 053599 oe/u/Ba • 0S3597 Oa/U/es 053591 O2n6/BG 053597 calls/so •• 053591 09/14,68 053591 Oe/l6/es 053597 oena/as •- 053591 02/15,88 053591 09/10/60 ' 053597 02/94/46 • •' 053597 02/18/69 053S97 o9/16/es 453591 -O2/IS/SS • •� 053597 oe/ls/es 053591 08/IV88 053597 02,19,08 • ' 053597 t "a/eB ' 053597 OE a/S6 OS3597 -OR118/86 l AMOUNT .9.60 5.91 919.6. $01.60 1,.91.39 3,625.0 40.99 19.50 90.TE El.6t 16.ST 32.50 2..06 476.74 i5.000.00 97.313.75 42. 75 102,434.50 T5..8 76. SS 1.26 116.91 113.37 e.20 14.22 11710.92 I,sla..6 53.16 51.99 439.69 511.82 3.2.35 369..6 233.10 938.47 11..86 391. T. 31.96 99.58 .5.59 71.16 91.61 T3. 30 88.95 59.55 6.961.91 CHECK REGISTER VENOM ITEM DESCRIPTION mop UTILITIES MBP UTILITIES Rap STREET LI MOTS •BP UTILITIES NBP UTILITIES OR-92-88 PACE 5 ACCOUNT 9N1. INV. B P.O. 9 MESSAGE 01-4384-249-42 01-43e4-E90-61 01-43e5-e49-.e 13-43e4-569-92 74-43e4-590-93 NORTHWESTERN SELL TELEPHONE 01-4320-129-31 NORTHWESTERN BELL TELEPHONE 01-43EO-249-4e NORTHWESTERN BELL DATA PROCESSING 01-4355-069-IS NORTHWESTERN BELL TELEPHONE 7E-43E0-S49-91 NORTHWESTERN BELL DATA PROCESSING 12-4355-549-91 NORTHWESTERN BELL TELEPHONE 73-4320-569-92 NORTHWESTERN BELL DATA PROCESSING 73-4355-569-92 •a9-CMS PRIMMEST BANK MPLS NA BONDS DUE WI/86 43-4610-906-00 NOMWEST BANK MPL$ NA TNT DUE 3/1160 43-4620-101-00 NMWEST BANK MLB NA AGENT FEE 311/88 43-4630-106-00 PUBLIC EMPL SET ASSN PUBLIC EWL MET ASSN PUBLIC EML MET ASSN PUBLIC EWL MET ASSN PUBLIC EWL MET ASSN PUBLIC EWL MET ASSN PUBLIC EMPL MET ASSN PUBLIC EWL SET ASSN PUBLIC EARL NET ABM PUBLIC EML NET ABU PUBLIC EML SET ASSN PUBLIC EWL RE? ASSN PUBLIC EWL MET ABM PUBLIC EWL MET ASSN PUBLIC EWL ART ABM PUBLIC UAL MET ASSN PUBLIC EWL EST ASSN PUBLIC EMPL NET ASSN PUBLIC EWL MET AGSM PUBLIC EWL ACT AS" SUM EMPL PET ABM PUBLIC EWL MET ABBM PUBLIC EWL NET ASM PUBLIC EWL SET ABM PUBLIC EMPL MET ASSN PUBLIC EWL RET ASSN PUBLIC RWL BET ASSN PERA USE TO 2/7 PENA 1111 TO 1124 PENA 1125 TO 2/1 PENA 1/11 TO 1124 PENA 1/ES TO MIT PERA 1/II TO 1124 PENA I/ES TO 2/1 PENA 1111 TO 1/24 PENA 1/ES TO 0/T PENA 1/11 TO 1/e4 PENA I/RS TO 2/7 PERM 1111 TO I/e. PENA 1125 TO e/1 PENA 1111 TO 1/94 PENA 1/25 TO 9/7 PENA 1/II TO 1/24 PENA 1195 TO 9/7 PENA 1125 TO 2/7 PENA 1/11 TO 1/ea PENA 1/25 TO 2/1 PERM I/I1 TO UNA PENA 1111 TO 1/24 PENA 1/95 TO 2/7 PENA 1/11 TO 1124 PENA 1/25 TO 9/7 PENA USE TO 2/7 PERA 1/11 TO 1/24 01-.141-039-12 01-.141-039-1e 01-4141-059-14 01-4141-069-15 01-4141-069-15 01-4141-019-17 01-n.1-011-11 91-.I.1-111-31 01-.141-111-31 01-.161-115-31 01-.141-115-31 01-4141-let-31 01-41.1-121-31 01-4141-le6-31 61-1141-le6-31 01-4141-114-33 01-4141-174-33 61-4141-2/9-42 01-4141-E49-49 01-4141-090-61 01-4141-990-61 12-6141-549-91 12-4141-549-91 73-4141-569-92 13-4141-569-98 11-4141-590-93 70-4141-590-93 IM CITY OF ORORO mu I10OIe9131 02-22-98 PAGE 6 CIEECM MO. WTE AMOUIIT VEIOYO ITEM DESCRIPTION ACCOUNT N0. ITV. E P.O. F MESSAGE ♦'' I'. .u... ....CNS • ` OSJ51) 12/1BAO 3 AO PERRY: TRUCK REP:Ie EQUIP PARTS 01-A2]2-2A9-A2 e OS3613 OP/IL/OB 20 00 PERRY: TRUCK REPAG MAINT AUTp 01-U11-2A9-A2 ]I 10 •• \ u u.. ....CNS •I'' 093639 02,19/98 52.14 PRAIRIE OFFSET PRINTING O1-4322-039-12 K$3O )!/IO/N 49. 89 PRAIRIE OFFSET PRINTING 01-022-069-15 _ BO[L _ _ 6E/18/OB 161.13 PRAIRIE OFFSET PRINTING 01-4322-171-33 • " 8E3L38 OP/18A8 49. 09 PRAIRIE OFFSET PRINTING 01-4322-249-42 . 356 35 - • ^ 053639 02/18/8? 91.93 PROEK PHOTO SUP PHOTOS 01-4210-114-33 IS F.R... .... INS u M46A 02/Ie/88 18 :1 RETAIL DATA SYSTEMS CASH REL RIBBONS 01-4210-069-15 • IS 84 A IS ...... o.-CMS • 4 - 6p[T" _OR/11/SS -- ROLL3IM_9A CO_ GASOLINE 01-1260-000-00 ly 1,712 . 00 • •.•-CNS ... O 681 OO/18/8'e 1,937.eE "MAC in STREET MAINT SUPPL 01-1233-219-12 t 1,937. 20• .u-CKS ...... 6O1H--Ovl"/8B 160,00 _-- -"lEI[ IIITRR-GIER UTIL SYS MAINT 7e-4231-519-91 160. 00 . { ...... ....CNS { • 053164 eR//"A" 350. 00 flaaaa RATE AYl1gRITY MEMBERSHIP 01-4380-039-12 350 00 . { .-Cgs ...... 0"779 6v18/Be 386.73 TRACT OIL CO HEATING OIL 31-4321-590-93 { ...... ....CKS E Jµ Rll"R OVIVeD 63. 55 TOOCiYM/NRRK REPLACE CLASSES 01-4221-129-31 63. SS . • r r • 39.00___LY31.SII1E"_O�.N__ CASSETTE TAPES 01-I210-039-1E 1.08 CITY OF W0010 CHECK RECiBTO 02-92-88 PAGE I CHECK NO. DATE AMOIR6T -- mgMG, ITEM DESCRIPTION ACCOUNT N0, INV, 6 P.O. 8 MESSAGE • 053792 02ne/68 ]E.EO nIM CITIG EICTM EY CASSETTE TAPES 01-4210-171-33 �'. 64.0020 • • ...... .u-CNS 0539I7 - OE/tons - 90.n YENCO EYC MAINT WATER PLANT 72-4345-541-91 uuu ... _ _. _. .u-CNs 05382E _ 61U`18/08 500.00 Y 8W NeDIATIOM CMn MIATION SERVICES 01-.385-100-21 500.00 . • u.o. ___ e.-CN5 053835 Cd18/88 502.20 QWWMIMS Ll NO INC EQUIP RENTAL 01-4331-249-42 502.20 . 053S/2 02,18/88 I.T5EA8 WAYSRTA-CITY OF FIRE SERVICE 1/2 01-4318-133-32 053842 02/1S/SS a. TO 1MTZATA-CITY OF LICENSE F TARES 01-I3.3-114-33 0538.E 02n S/SS __ 29.N WAYZATA-CITY OF LICENSE 6 TAMES 01-4383-249-42 '53S.2 02/I6/68 __ 83t - ARYZATA-CITY OF LICENSE 6 TAMES 01-4383-290-61 0538.E 02/I8/66 I1516.46 WAYSATA-CITY OF .TM CIA 11 WATER 12-2224-000-00 0530.E 02/10,88 _ __. __ S.1L WAYZAn-CITY OF LICENSE G TAMES TE-4383-519-91 0538.2 02,18,88 S.TC UAYZAn-CITY OF LICENSE 6 TAMES 13-4383-569-92 ��'• 0535.E OL/15/U ♦.IS YAYZATA-CITY OF LICENSE 6 TAMES 74-4383-510-93 3.339. n •: uro• ...-CMS 053901 02/IB/0! 70. 72 ASSOCIATED SAS CO OFFICE SUPPLIES 01-4810-129-31 TO. IS . 05390E 08,16,88 10. 86 EYCIMEERING REPRO SCHROEDER COPIES 01-3790-000-00 10.0E . 053903 02/10/86 200.00 MARTIN MCALLISTER OTHER CONSULTING 01-4306-109-31 200.00 . 053904 02/1e/0 :59 -' SALE JOHNSON PLUMB REFUND PERMIT 8613 01-IIIb000-00 053104 Odle/SO 36.00 DALE JOHNS" PLUMS REFUND PERMIT 6613 01-3133-000-00 • 053905 Odle/00 I/I.TO CONSULTING GROUP OTHER CONSULTING 01-8306-129-31 011_T0 . OR 053906 0I/10/R 39.00 LAKE COUNTRY CHAPTER MEMBERSHIPS 01-0380-178-33 .00.OR $ROOT Odle/N IT0.00 LIME COUNTRY CMARTSR SCHOOL 01-4356-179d3 1T0.08 . _. ...-CKS ■ Coup: ; l PUBLIC ATTENDANCE CITY OF ORONO MEETING DATE PLEASE FILL OUT THE INFORMATION REQUESTED BELOW FOR OUR CITY RECORDS. NAME OR NUMBER NAME (please print) ADDRESS PRESENT FOR (from agenda) 1, UL h/rl 2. 5 3. 4. k s d >> 6. 7. 8. 9. 0. 1. 2. 3. 4. 5. 6. 7. 8. 9. 0. Mc" C�)Ul�ClI. I~10ETING Fc9 27.19P9 ot 'CITY OF ORONO MINUTES OF THE PLANNING COMMISSION MEETING HELD JANUARY 27, 1988 ATTENDANCE 7:02 P.M. The Orono Planning Commission met on the above date with the following members present: Chairman Kelley, Johnson, Taylor, Brown, and Cohen. Bellows arrived at 7:05 P.M. Hanson was absent. The following represented the City staff: Building 6 Zoning Administrator Mabusth, Building Official Jacobs, and City Recorder Peterson. Councilmembers Callahan, Peterson, and Goetten were also present. ORDINANCE AMENDMENT - ACCESSORY BUILDINGS PUBLIC HEARING 7:03-7:04 The affidavit of publication was noted. GBO TEXTILE FABRIC DISCUSSION Staff recommended continuing the Public hearing until the February 16, 1988 Planning Commission meeting. There were no comments from the public regarding this matter. It was moved by Taylor, seconded by Cohen, to table the public hearing for the proposed accessory building ordinance amendment until the February 16, 1988 meeting. Motion, Ayes 5, Nays 0. (Bellows was not present for this vote) City Engineer Cook was unable to attend this meeting, therefore, it was moved by Chairman Kelley, seconded by Johnson, to table this discussion until the February 16, 1988 meeting. Motion, Ayes 5, Nays 0. (Bellows was not present for this vote) #1232 BETZ BUILDERS 60/100 STUBBS BAY ROAD CLASS III SUBDIVISION PRELIMINARY PLAT CONTINUATION OF PUBLIC HEARING 7:05-7:06 Thomas Betz was present for this matter. Mabusth explained the revised plans confirming the dry buildable area exclusive of roadway plus extension and area of pond. In additions, she reviewed the storm sewer detail, and amended road plans. There were no comments from the public regarding this matter and the public hearing was closed. It was moved by Taylor, seconded by Johnson, to recommend approval per staff recommendation. Motion, Ayes 6, Mays 0. 1 MINUTES OF THE PLANNING COMMISSION MdETING HELD JANUARY 27, 1988 #1234 JOHN i LYNN DODGAN 2785 WHITE OAK CIRCLE RENEWAL CONDITIONAL USE PERMIT PUBLIC BEARING 7:07-7:21 The Affidavit of Publication and Certificate of Mailing were noted. John 6 Lynn Dougan were present for this matter. Mabusth explained the request for renewal of a conditional use permit approved in 1986 to excavate a retention pond for flood control purposes. Cohen questioned the purpose of executing a hold harmless agreement. Mabusth explained that the purpose of the hold harmless agreement is to protect any rights the City has to the underlying easements area of the roadway because the excavated pond will be partially within the unused portion of the road right-of-way. Cohen felt that in conjunction with requiring a permanent hold harmless agreement, proof of liability insurance also be required. Mr. Dougan stated that he did not intend to excavate anywhere near the road and that the culvert would not be changed or altered. He also explained the history of the drainage problems which did not occur last year. He would prefer not to have the drainage pond, however, is keeping his option open based on the upcoming spring conditions. Johnson felt this was a public or neighborhood improvement. Mabusth explained that if this was the case, the Dougan's and other affected property ow,iers would have to petition for a public improvement. It was moved by Cohen, seconded by Bellows, to recommend approval per staff recommendation and subject to executing a permanent hold harmless agreement including proof of liability insurance. Motion, Ayes 6, Hays 0. 2 MINUTES OF THE PLANNING COMMISSION MEETING REM JANUARY 27, 1988 i1237 DAVID H. PRICE 2914 CASCO POINT ROAD APTER -THE-PACT VARIANCE PUBLIC HEARING 7:27-7:29 The Affidavit of Publication and Certificate of Mailing were noted. Mrs. David Price was present and requested their application be tabled because Mr. Price was unable to attend this meeting due to illness. There were no comments from the public at this time. Mabusth noted that the nae1;ible depth of Casco Cove channel has yet to be dete:v'%ed. Planning Commission recommended waiting until the ice goes out. It was moved by Chairman Kelley, seconded by Johnson, to table this matter (approximately May 1988) until staff has resolved the navigational issue. Motion, Ayes 6, Nays 0. t1238 WAYZATA COUNTRY CLUB 200 WAYZATA BOULEVARD CONDITIONAL USE PERMIT/VARIANCE PUBLIC HEARING 7:28-7:32 The Affidavit of Publication and Certificate of Mailing were noted. James Lindblad was present representing the Wayzata Country Club. Bill Ferrill, 240 Wakefield Road, neighbor and member of Wayzata Country Club and also Chairman of the Grounds Committee for this project, was also present for this matter. He noted that the only affected neighbor is Paul Baszucki, 250 Wakefield Road, and the Club has repositioned the building per Mr. Baszucki's request and have also agreed to paint the building a color of their choice. He noted that a berm will also screen the building from the neighboring property. Chairman Kelley asked if there was an automatic moratorium on accessory structures because of the pending ordinance amendment? Mabusth stated there was no formal moratorium, it would have required a separate ordinance. There were no comments from the public regarding this matter and the public hearing was closed. 3 MINUTES OF THE PLANNING COMMISSION !METING Mm JANUARY 27, 1988 i1238 WAYZATA COUNTRY CLUB CONTINUED Mabusth recommended a grading plan be submitted for the berm. Mr. Perrill clarified that the Country Club currently has a berm which they plan to extend with any extra fill they have; and that the Buszuki's plan to excavate a pond and create a berm. Planning Commission directed staff to inspect the berm to verify that it meets City standards prior to final approval. It was moved by Chairman Kelley, seconded by Cohen, to recommend approval of the conditional use permit and variance per staff recommendation based on the finding that the property consists of 144 continuous acres of land, subject to the existing/proposed berm meeting City standards prior final approval. Motion, Ayes 5, Mays 1. Brown voted nay feeling that the berm issue should not be included with approval of the accessory structure. 11239 BYRNE WILLIAMS 4127 OAR STREET RENEWAL VARIANCES PUBLIC HEARING 7:45-7:55 The Affidavit of Publication and Certificate of Mailing were noted. Applicant, Byrne Williams, was unable to attend the meeting but submitted a letter requesting that the Planning Commission act on her application in her absence. Mabusth explained the request for renewal of lot area and lot width variances originally approved by the City in 1969 and 1979. She noted that the applicant has since acquired another parcel of property but it cannot be credited to the lot area because it is divided by a platted right-of-way. The proposed lot area is consistent with previously approved lot area variances in the immediate neighborhood. She noted that access to this property would bring the total to four residences served by the unimproved roadway now maintained by the residents. In order for the City to upgrade and maintain this section of road, all four affected property owners would have to petition the City for the public improvement. Charles a Ann Hommeyer, 4125 Oak Street, were present and stated that upgrading the road would be of major concern to the affected property owners. MINUTES OF THE PLANNING COMMISSION MEETING HELD JANUARY 27, 1988 #1239 WILLIAMS CONTINUED Cohen agreed with the Hommeyers and felt that the application should be tabled to give the other property owners the opportunity to comment on this critical issue. Bellows stated she did not like granting lot area and lot width variances without a building envelope. Mabusth suggested that Public Works Director Gerhardson also attend the meeting to discuss the road improvement issue. It was moved by Chairman Kelley, seconded by Johnson, to table this matter so that the affected property owners are advised about the road improvement issue and given the opportunity to comment. Motion, Ayes 6, Nays 0. 91240 NAVARRE DAIRY QUEEN 3574 SHORELINE DRIVE COMMERCIAL SITE PLAN REVIEW i VARIANCE PUBLIC HEARING 7:56-8:09 The Affidavit of Publication and Certificate of Mailing were noted. Owner/Applicant, Rick Plaisted, was present for this matter. Jacobs explained that the original proposal included a 71x10' solarium addition to the south side, but has since been omitted because of the inability to conform with the rest room requirements. The proposal now consists of on a drive-through/pick up station on the west side. Bellows felt it was inappropriate to review and make a recommendation on this application without a landscaping plan. Jacobs noted that there have been several changes in the plan and he has been in contact with the contractor by phone from South Dakota, which has made it difficult to solve some of the issues. Cohen and Bellows felt that the application should be tabled for staff to review the application without the solarium addition (parking requirements, etc.) and pending a landscape plan. 5 MINUTES OF THE PLANNING COMMISSION MEETING HELD JANUARY 27, 1988 #1240 NAVARRE DAIRY QUEEN CONTINUED Rick Plaisted clarified his current proposal to: 1) Move the garage back to provide more parking and the access for the drive-thru. 2) Move one wall 4 feet. 3) Cosmetic changes to existing building. Jacobs noted that 47 parking spaces would be required based on the revised proposal without the solarium. Planning Commission felt that the nature of the business with a drive-thru, a variance for the required parking spaces would be appropriate. There were no comments from the public regarding this matter and the public hearing was closed. It was moved by Cohen, seconded by Taylor, to table this application pending a site and landscape plan, directing staff to advise applicant what will be needed. Motion, Ayes 6, Nays 0. 41241 OTTER BROTHERS WILLOW DRIVE/RAYSATA BOULEVARD SKETCH PLAN REVIEW Rob LaPavor, Vice President of Otten Bros., was present for this matter. Chairman Kelley explained the proposal to relocate the nursery and landscape operation to the north side of Wayzata Blvd. at Willow Drive. Mabusth noted that the issue of temporary access onto Wayzata Blvd. would have to be reviewed by the City and State. She explained the City's desire for a future connection to Brimhall and the future development of the property. Planning Commission felt that access should only be off of Willow Drive at this point in time at a one user level. Johnson and Kelley stated they preferred Scheme D because it buffered the residential area better. Mabusth noted that the Comprehensive Plan amendment and performance standards for the corridor must be completed before specific directives can be provided to the applicant. Planning Commission conceptually favored the project finding this use compatible wJ^h adjacent residential neighborhood. 6 MINUTES OF THE PLANNING COMMISSION MEETING HELD JANUARY 27, 1988 ESTABLISHMRNT OF POLICY FOR DEADLINE DATE FOR LAND USE APPLICATION AND ADDENDUM SUBMITTALS FOR PLANNING COMMISSION AND COUNCIL Bellows, Kelley, and Cohen felt that the proposed deadline date should be moved back further for the following reasons: 1) To provide ample time for staff review to eliminate incomplete applications submitted to Planning Commission. 2) To provide Planning Commission with an earlier agenda packet to allow them to review in a timely manner which would shorten the length of the meetings. Mabusth explained the deadline date of 25 days before the meeting which is required due to the publication deadline date, however, because of the bi-weekly Council meetings and general work load, increasing the deadline date may not result in earlier delivery of Planning Commission packets. She noted that many problems are due to the applicant's lack of understanding. It was moved by Cohen, seconded by Brown, to approve the policy establishing a deadline for the filing of alnd use applications and for addendum submittals when applications are Labeled during the review process, as submitted. Motion, Ayes 5, Nays 1. Bellows voted nay feeling the deadline date should be increased by another week to give staff further time to review before the publication deadline date. APPROVAL OF MINUTES It was moved by Chairman Kelley, seconded by Johnson, to approve the Minutes of the December 21, 1987 Planning Commission meeting as submitted. Motion, Ayes 6, Nays 0. PLANNING COMMISSION REPRESENTATIVE Cohen was appointed to attend the February 8, 1988 Council meeting. ADJOURNMENT 8:51 P.M. The Planning Commission meeting acjourned at 8:51 P.M. , MINUTES OF THE MEETING OF THE SCHOOL BAk OF ORONO INDEPENDENT SCHOOL DISTRICT N0Fe HELD ON JANUARY 25, 1988 t71j� The regular meeting of the School Board of Orono Independent 278 was held on Monday, January 25, 1988. Present: Dave McKown James Franklin Thomas Mich Don Anderson John Maresh William Fenholt Kitty Crosby Lucie Taylor The AIDS policy and AIDS curriculum were removed from the agenda and will be returned for Board consideration at tie next meeting. UPON MOTION by Jim Franklin, seconded by Lucie Taylor, the consent agenda was approved as follows: - approved the minutes of the January 11, 1988 regular meeting; - approved the appointment of Robert Portz as custodian at Schumann Elementary School effective January 8, 1988; - approved the appointment of Cindy Becker as short -hour cook at Schumann Elementary effective January 11, 1988; - accepted the resignation of Mary Monson as short -hour cook at Orono High School effective January 20, 1988; - approved a variance request for Tim and Tom Schock (grades 9 and 8) to complete the 1987-88 school yea• at Hopkins School District; - approved a variance request for Scott Mersy, grade 11, to complete his education in Wayzata. - approved the appointment of Sue Sjeklocha as District Staff Development Coordinator; - approved the bills as covered by vouchers 057738 through 057801 and 057047 through 057D97. Dr. Mich reported that a number of Board members were present for the Minnesota School Boards Association Convention and Banquet on January 18 and 19; that on January 20, Board members attended the AMSD banquet to lobby legislators; that Board members attended the community presentation on AIDS during that same time and that he wanted to publicly thank Lynda Meador, Marvel Bongart, the Reverend Mark Nelson and Dr. Strickland for their organization/presentations at this informational meeting; that January 29 is the faculty luncheon at the high school beginning at 11:30: that on January 28 a workshop will be held for the elementary staff in the afternoon; that the Parent Meet 6 Confer committee will meet at 7:DO p.m, on February 1; that he requested a Board workshop/study session be held on Monday, February 1 to focus attention on facilities and needs of the district, etc.; that the second meeting with the Faculty Advisory Committee had been held which allows for communication between faculty/superintendent; that on February 29 and March 1, he will present an Elements of Effective Instruction workshop in the district, on a voluntary basis, for the staff development committee plus some additional staff members and Board members are welcome alsn. Dr. Mich presented to Dave McKown a certificate from the Minnesota School Boards Association recognizing his nomination to the Outstanding School Board Member program. In response to Dr. Mich's request for a workshop/study session, the Board agreed to meet on Monday, February 1, 1988 at 7:30 p.m. Dr. Mich presented the 1988-89 calendar to the Board of Education with explana- tion that the calendar had been developed with input from the administrators as well as the Teacher Meet 6 Confer Committee. UPON MOTION by Kitty Crosby, seconded by Lucie Taylor, the Board of Education approved the proposed 1988-89 school year calendar as follows: ORONO INDEPENDENT SCHOOL DISTRICT NO. 278 SCHOOL CALENDAR PROPOSED 1988-89 Au ust September October 1 2 3 4 5 11 12 o r © Q 3 4 5 6 1 7 15 16 17 18 19 12 113 14 15 16 i 18 19 (2p fij2. j,'� 2d 25 26 19 20 21 22 23 J2� 25 26 27 lb A i 26 27 28 29 30 31 November December o January 7 8 9 10 11 5 6 7 8 9 4 1T7 11 1214 15 16 3 16 17 18 19 21 22 23 N;J 19 13 21 16 23 24 25 26 28 29 30 ® (5 ® 8 30 31 February March April 1 2 3 1 2 3 3 4 5 6 6 7 8 9 10 6 7 8 9 10 10 11 12 13 14 13 14 15 16 17 13 14 15 16 17 18 19 20 Q�7p 21 22 23 24 jQ � ® 24 25 26 27 28 28 c�,J1 (19 may June 1 2 3/ 5 1 8 9 10 11 12 5 6 7 �J 15 16 17 18 19 12 13 14 15 16 23 24 25 26 19 20 21 22 23 30 31 26 27 28 29 30 Date Activity Date Activity reacher workshop/inservice/ 8/29-9/2 All teachers wkshp 2/20 Presidents' Bir. articulation/curriculum 9/5 Labor Day 3/8.9 Conf.-S.E., I.S. 9/6 CLASSES BEGIN 6 M.S. O School not in session 10120-21 MEA/MFT 3/10 Conf.-S.E. 10/24 Teacher wkshp 3/24-31 Spring Break ]Opening and closing of 11/16 Conf.-All Schools 4/14 Teacher wkshp student attendance 11/17,18 Conf.-S.E. 5/29 Memorial Day 11/24-25 Thanksgiving Vac. 6/8 LAST DAY G End of senester; teachers 12/22-1/3 Winter Break 6/9 Teacher workday will work (no school) 1/4 Classes resume 1/20 Semester ends; Teacher wkshp UPON MOTION by Don Anderson, seconded by Jim Franklin, the Board of Education approved a 1988 summer school program, June 13 through June 30, 1988. Dr. Mich reported on the study presented by the Environmental Studies Task Force regarding a policy on smoking. He stated that no decision would be made at this time but he wanted them to become familiar with the study and the options that resulted from the study -- (1) accept the recommendation of the Task Force (status quo), (2) establish a "smoke -free" School District, (3) con- tinue to restrict the smoking areas for 1988-89, revisit the issue at the end of that time with the eventual possibility of phasing into a smoke -free school. Discussion ensued regarding implementation of a smoking policy and timeline for doing so, provision of a quit smoking program, guidelines for smoking on the campus, ventilation of present smoking areas, handling of violation of policy, etc. A recommendation will be presented to the Board at the next meeting. Warren Nelson reported to the Board on the various activities/programs that are taking place or being implemented at the middle school due in part to the orga- nization of a School Environment Committee. In addition to this information, Mr. Nelson announced to the Board that Mike Kirby, grade 8, scored 100% on the American Junior High School Mathematics examination and there are also a number of other Orono students who scored very high. Bill Fenholt reported to the Board regarding the initiation of the Employee Assistance Plan which will begir. February 1, on a trial basis, and will be re- evaluated at the close of the 1988-89 school year. Mr. Fenholt stated that providing this plan is an outgrowth of the negotiations process. He provided background/implementation information f,.. the Board and stated that the program will provide a confidential assessment, individual counseling and referral ser- vice for all District 278 employees and their families. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the meeting was adjourned. C_ Ka h rine P. Lrosby, Clerk Approved: �T,,..L�t Dave MCKOwn, Chairman Lake Minnetonka Cable Communications Commission 443 OAK STREET • EXCELSIOR, MINNESOTA 55331 a (612) 474-5539 i E M 0 TO: LMCCC CITIES ,�1'L(I, FROM: HOLLY HANSE444t RE: UPCOMING CABLE TV PROGRAM DATE: FEBRUARY 10, 1988 At MACTA's (Minnesota Association of Cable Television Administrators) 5th Annual Conference, Nick Miller, attorney with Miller, Young, and Holbrooke, Washington, D.L., gave the Keynote Address on Friday evening, January 29th. Mr. Miller represents cities all over the country on cable matters and is an extremely knowledgeable and interesting speaker. Cable Access St. Paul video- taped Mr. Miller's speech and a question and answer dialogue with the audience. The program, entitled "The Cable Act Revisited: From Promise to Reality", runs one hour and six minutes and has been scheduled on Dowden's Channel 20 for the following dates and times: Monday February 15 7:30 p.m. Thursday February 18 5:15 p.m. Mondav February 72 9:no p.m. Saturday February 27 9:30 a.m. Monday February 29 9:00 P.M. Wednesday March 2 3:00 p.m. Please post this notice and inform your City Council members of this program and encourage them to watch it. If you have members who are interested in the program but are unable to watch it at the scheduled times, please contact me and I will make a copy available for their viewing. Lake Minnetonka Cable Communications Commission 443 OAK STREET -EXCELS I OR, MINNESOTA 55331 • (612) 474 5539 Date: February 8, 1988 F� � To: All LMCCC Directors From: Ho I Hansen ��a'1'x Re: Upcoming Meeting The quarterly meeting of the full Commission will be held on Tuesday, February 16 at 5:00 p.m, in the Excelsior Studio. I Enclosed for your Information are the minutes from the January Executive Committee meeting, an Agenda, and some articles I hope you will find of Interest. The LMCCC is monitoring Dowden's progress on Regional Channel 6. The Regional Channel Is a requirement of our Franchise and the State of Minnesota, but Dowden has had technical difficulties In bringing the channel to the Lake Minnetonka area since the channel began operation in October, 1987. (See Dowden's report - Attachment 6). In this Legislative Session, the Minnesota Senate will begin using the daytime hours of the Regional Channel to cablecast some committea herrings, character generated Information, and live audio from the Senate floor, Senate Media Services plans to Increase the amount of live programming, and is seeking additional funding for staff to accomplish this goal. As neither the City of St. Paul nor the Lab,! Minnetonka area are on the Regional Channel's live Interconnect, the Regional Channel Board is considering the possibility of introducing legislation to require metro Interconnection. The Board would like to know if the LMCCC is Interested in such legislation, and If we would be willing to support it. I do not feel this is a decision we must make Immediately, but I would like to get a sense of how the Commission feels about this Issue. Most importantly at our upcoming meeting will be the discussion of Dowden's sale. At this writing, Dowden is in final negotiations with a buyer, and we soon shall know the results. The procedure of a sale is similar to the Transfer of Owner- ship we underwent last year, however, we will be dealing with an entirely different cable company. I hope to see you at our February 16 meeting; if you are unable to attend, please contact me as soon as possible, and no later than noon on Monday. If you would like to discuss anything prior to the meeting, please feel free to contact me. HH/pcw Enclosures s LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION FULL COMMISSION MEETING Tuesday, February 16, 1988 5.00 P.M. EXCELSIOR STUDIO A G E N D A .. CALL TO ORDER II. APPROVAL OF MINUTES III. REPORTS (a) Officers (b) Administrator (c) Legal Counsel (d) Dowden Cablesystems IV. REGIONAL CHANNEL 6 V. DOWDEN SALE VI. UNFINISHED BUSINESS VII. NEW BUSINESS VIII. ADJOURN LAKE MINNETONKA CABLE•COMMUNICATIONS COMMISSION 5:00 P.M., EXCELSIOR STUDIO 6 COMMUNICATIONS. OFFICE TUESDAY, JANUARY 19, 1988 I. CALL TO ORDER Chairman Haggerty called the January 19, 1988 meeting to order at 5:02 p.m. ROLL CALL Directors Present Others Present Dennis Haggerty Shelly Quaas Lesley Hughes -Seamans Holly Hansen Jim Olds Mary Smith (Arrived at 5:40) Tom Anderson Dean Johnson (Arrived at 5:10) II. APPROVAL OF MINUTES Motion 1.19.88.1: Anderson moved, seconded by Olds, to approve the minutes of December 15, 1987 as written. Motion carried unanimously. III. REPORTS A. ADMINISTRATOR Hansen reported that seven (7) cities have responded and hatie appointed representatives to. the LMCCC for 1988. The 14ACTA Conference is January 29 and 30, 1988. Hansen will be attending a meeting at the State Capitol with Cable Administrator Mark Nelson, Director of Senate Media Services. They will be talking about the 1988 Legislative Session and Cable Casting by the Senate on the Regional Channel. . Hansen received a request from Twin City Group Insurance. They Would like LMCCC to write a letter appointing Twin City Group Insurance as LMCCC's official representative. Motion 1.19.88.2: Olds moved, seconded by Anderson, to write a letter to Twin City Group Insurance appointing them official representative for LMCCC. Motion carried unanimously. Hansen informed the Commission that Mark Ayotte will be leaving O'Connor and Hannan. Hansen will write a letter to Tom Creighton and Mark Ayotte asking them where the Commission stands as far as legal counsel and representation. Hansen suggested that the Commission members think about the near future regarding legal counsel. She stated -that O'Connor 6 Hannan and,Herbst S Thus are the two law firms that she is aware of that work with cities and cable. Access: Classes are starting next week. LMCCC vill:be teaching a class to the South Shore Senior Center for free, in March. Regional Channel16 accepted,Tonka Topics program on AIDS,it will be viewed. Also, LMCCC is working on a new program with the City Managers to discuss items on Council meeting Agendas. Administrator Hansen would like to purchase a head set system for approximately $1,200.00. The old headset system is not working well but could be used as aback -up. The coney would come out of the Studio Equipment funds. , Motion 1.19.88.3: Anderson moved, seconded by Hughes -Seamans, to authorize the purchase of the head set system for $1,200.00. Motion was discussed. Hansen explained to the Commission that she sent a request to Mary Smith of Dowden requesting payment for the Capitol expenditures for Year IV. Hansen explained that she misinterpreted the payment for year IV and there is no Capitol expenditure outlined in Year IV, but there are Capitol expenditures for Year V. -1- LMCCC Minutes January 19, 1988 Page Two III. REPORTS - CONTINUED - ADMINISTRATIVE Mark Ayotte of O'Connor S Hannan feels Dowden should have a yearly budget for LMCCC for Miscellaneous Video expenditures. Hansen is going to request a recap of Dowden's Video tape expenses. Motion was then carried unanimously. Motion 1.19.88.4: Just Claims: Olds moved, seconded by Hughes -Seamans, to approve Just Claims (Appendix A) as amended for total claims to be $5,643.29. Motion carried unanimously. IV. UNFINISHED BUSINESS Administrator Hansen vent over the annual budget report, Three (3) funds for 1988 need to be established. The three (3) funds are Legal, Technical Audit and Studio Equipment. Motion 1.19.88.5. Anderson moved, seconded by Olds, to transfer funds from 1987; $1,500.00 to Legal, $4,000.00 to Technical Audit and $3,000.00 for Studio Equipment. Motion carried unanimously. REPORTS WERE THEN CONTINUED: B. DOWDEN Mary Smith handed out here monthly report: Connections 214 Disconnects 99 Smith reported that there was an outage in Shorewood, it affected about 1,000 subscribers. The outage was due to equipment failure. Smith stated that there are three (3) buyers interested in buying Dovden, she will keep the Commission informed on any new updates. Administrator Hansen asked Mary Smith the status of the agreement for the designation of the P.E.G. (Public, Educational, and Govern- mental) Channels. Smith stated that Tom Dowden will not sign the agreement that was drawn up as he feels it is against Dowden's 1st Amendment rights. REGIONAL CHANNEL UPDATE Mary Smith handed out two (2) reports to the Commission (see Appendix B). Smith stated that the Pillsbury Tower has been ruled out due to the construction of the Norwest Bank building. Another option to be looked at is an interconnect with Rogers Cable System. Smith feels the signal could be half of what it should be, therefore it would not be a clear picture. VI. ADJOURNMENT Motion 1.19.88.6: Olds moved, seconded by Johnson, to adjourn the January 19, 1988 meeting at 6:30 p.m. Motion carried unanimously. -2- LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION ANNUAL BUDGET REPORT DECEMBER 31, 1987 (UNAUDITED) Revised Description Budget Expenses Variance Cable Administrator $23,000 $23,000 $ 0 Legal Fees 4,000 2,744 1,256 Conferences and Schools 4,300 4,417 (ill) Financial Audit Fees 2,000 11900 100 Technical Audit Fees 4,000 - 4,000 Insurance and Bonds 4,00o 3,989 11 Office Equipment and Supplies 1,750 1,796 (46) Secretarial Services 1,000 998 2 Dues and Subscriptions 750 733 17 Telephone, Reproduction and Postage 1,200 1,E05 (405) Miscellaneous 500 750 (250) Access and Local Origination 5,000 5,111 (111) Studio Equipment 4,000 1,168 2,832 Employee Payroll Taxes 3,700 3,143 557 Medical Insurance 950 898 52 Unallocated 854 854 TOTALS $61,004 $52,252 $ 8,752 LMCCC JUST CLAIMS 12/16/87 - 1/19/88 CHECK ,f DATE PAYABLE AMOUNT ACCOUNT 10056 12/31 Holly Hansen $ 687.42 Payroll 1G057 12/31 William Strohm 192.62 Payroll 10058 12/31 Patricia Ward 92.16 Payroll 1572 12/31 P.E.R.A. 79.06 P.E.R.A. 1573 12/31 Petty Cash 90.04 Various 10059 1/15 Holly Hansen 732.18 Payroll 10060 1/15 William Strohm 166.34 Payroll 10061 1/15 Patricia Ward 135.41 Payroll 1574 1/15 P.E.R.A. 85.94 P.E.R.A. 1575 1/15 Bank Excelsior 549.91 Payroll Taxes 1576 1/15 P.E.R.A. 9.OD P.E.R.A. Life 1577 1/18 MACTA 465.00 Conferences 1578 1/19 Employee Benefit Administration Co. 360.00 Insurance - wkrs. camp 1579 1/19 N.N. Bell 60.60 Telephone 1580 1/19 Paychex 27.62 Sect']. 5,•cs. 1581 1/19 Leader Publications 135.00 Subscriptions 1582 1/19 Gross Office Supply 54.73 Office Supplies 1583 1/19 Wagers Inc. 28.00 Office Supplies 1584 1/19 U.S. Postmaster 22.00 Postage 1585 1/19 Holly Hansen 9.24 Mileage 1586 1/19 Cinequipt, Inc. 126.33 Video Supplies 1587 1/19 Shelly Quaas 60.00 Sect'1. Svcs. 1588 1/19 Holly Hansen 221.46 Health Insurance 1589 1/19 VOID - 1590 1/19 San Francisco Hilton 6 Towers 340.00 Conferences 1591 1/19 Knowledge Industry Pub][ cations Inc. 550.00. Conferences 1592 1/19 Tonka Printing 164.35 Office Supplies 1593 1/19 Voss Electric Supply Co. 198.88 Video Supplies TOTAL CLAIMS' Un� Bank Excelsior �dyl Beginning Balance $19,000.97 Total Claims (5,643.29) Interest 89.79 ( /� / .✓ LMCIT Refund 000.00 AdjustCowden check Video Year 4 2,000.50 Adjust check k1570 .50 � ENDING BALANCE $15,707.97 State Capitol Credit Union Balance as of 12/31/87 $ 6,153.78 APPENUIX U REGIONAL CHANNEL REPORT Report date Janus" 19. 1988 Method of interconnection_ Fiberoutic link to IDS Center from tID with microwave hop from IDS to Mound headcnd site. Time period of study_ _,lanuar Estimated costs $115,000 capital Costs slue $1: S1400/month me apAnp rent Factors Involved In cost Capital Costs: Fiberoptic costa from WCCO to IDS, $25,000 Receiver for Mound Headend, $30,000. Does not include headend coats. Operating Costs, $1200 - $1400/month for fiberoptic link. Technical considerations This method of interconnection ansumes.a line of site from the IDS Center to existing Mound Tower. Loading factors are a consideration for equipment weight, ice and wind. Status: Accepted Rejected Pending Yee If rejected, please give reasons v,hy rejected. If sending, please state next steps to be taken on study and anticipated timellne. 1. L..siaeering studies involving a tower loading stress analysis. Teat for en/ln to st nn n,. sn jyst 2. Tower height and line of site• ,j_. Permitting Prmee-s for in,,, oxtcnn ;f pc,e,hln Pro oosed Resolution. _ Case 184-306, City of Mound, 2/13/84�.n 4. Determination of cost responsibilities. *Do not include ordinary costs involved in head end and microna%e receiver. APPENDIX B REGIONAL CHANNEL REPORT Report data 1-19-88 Method of interconnection Chaska Microwave Hop Time period of study Oct. 1987 to present Estimated cost* to be determined Factors Involved In cost Microwave Feel- $ 60,000.00 Microwave Hop - awaiting cost from United Cable Technical considerations Status: Accepted - Rejected Pending Yes If rejected, please give reasons why rejected. If pending, please state next steps to be taken on study and anticipated timeline. AwaitLtg information on costs from WCCO and United Cable Company. Line of sight between Chaska and Mound Head end to be established when weather F -emits. *Do not Include ordinary costs involved in head end and microwave receiver. Four Lawmakers, FCC Member, Church Call for MustaCar y Rules W&9H IN(i R)N—Four oar,,w d men. a Fecland Communications Commission member and the United Church of Christ last weekjmrandthe call for reinitere- mental muetarry meakrcable systems. The United Church of Christ mid it plane to appal to the Su- prerne Court the December U.S. Court of Appeals decision that declared the FCC s must-arry trheulelesevAtiusiomn nStai tion. iInntdhUeeCpaeCprdpjeouomu ctiono TwhleNatinal oemianlst, Aemdaua of Broadcasters and public broad - "man mill over then nest courm of action. Two Drm,na, rand rwn Re- pabl icans on the House subcom- mittee on telemmmunicatione 8 finance sent s letter to ita chair- man, Rep. Edward Markey ID. MA), urging him to focus on the mueta" iseve during Ibe body'. upcoming hearings. 'As we read the holding in the reomt Century ram the coun d id not hold must -carry, seise nnoa- etitutional per sa but instead pointed to the failure to provide a record adequate to support the proposed regulations;' Reps. Dennis Eckart ID -OH), Dan Coats IR-INI, John Bryant JD- TR 1 and Michael Oxley I R-OHI wens in the letter. By Larry J.flm "The romprehemise hearings tobe conduned by the eubwm- mitt« hates the potential to pro- vide an appropriate nod: a m- cord on which Congrtm, the courts, and the FCC can rely, the legislator mid. The congressmen mid while they hamenol prejudged what epe- cifc responses should be taken, "we beliete that it itism, ime (ass Con- gre,s to dirtNy erase ins the legal and market foundations which mightjuedfy a musarry, obliga- tion and that the upturning l mr- inge would be a proper form:" A subcommittee side mid the dates for the hearings, which will look at various aspects of the ca- ble industry, have not been cat yet. Also Jut week, FCC Commis- . seer James QusH, speaking at Telcos May Receive Go -Ahead To Compete with Cable: Analyst By Larry Jon" aroma inlikely to continue even Fibeare mptics aaddithmelly WASHINGTON—The able with the regulatory climate important for developing future television industry's streak of recently taming against the technological developments prrtdaegulNian vicbrwamighl s.A requiring more chased mysr- bebroken inthe near future with � j�i6osvila cited the narnt wr^• much as highdefmition the tomibilitY of the prohibition U.S. Court of Appeal. decision television, he added. against telephone rompanies that mum -Carty nudes are mcon- Itmight bethreeorfouryeam owning able TV system.all being stitutiord as an example that before it is economically jusf i- Iifted,accordingLoa Wall eB "cable can! even kse one on able ly into the home, which is why Speekingetthmanumblyan't- pmwE' Hoowever. the psychological such research and dev,dopment ing of the Washington Metro becklshag^iv cableupe - e by the cable industry itself is politen Cable Club, Dennis ed by regulators. includingCrm- important, Mr. Leihmwite mid, Leibowits• senior vice president green, and egged an by (lolly- refemng to pending cable/fiber of Donaldson, Lufkin d Jeannie. woad might be enough for cable projects by American Television mid cable stocks generally have a Communications Corp. and recoveredfrom0ewber'emarket to lose whet Mr. Leibowiteterm- Irving Kahn. crash with high valuation in the ed the rams important issue On financial subjects, the private market. among many facing the industry: media analyst mid his firm has Even with the prospeetof telco the Is of talcum. shortened its recommended buy competition, cable companies Telco. ere a threat to cable list to Tele-Communiations should continue to be one of the because they already have been Inc., which "is selling at half of most attractive investments for replacing their ropperwireewith what it is worth," and Jones several reasons, he mid. '"Hue optical frbv, which hahmmems Iutercahle Inc. Before the Ott o- businessunotcycliml they grow capacity for distributing cable ber clash, Donaldson had oho fasterthmtheeconomymndpro televhion signals, he mid. recommended ATC. Rogers duce extra, eaahflow," Mr. Cmmmtmic^tione Inc. and Cen- Leibowi, mid. tury Communicetiona Corp., he He added that cable has be- added. ❑ come suth a dominac, rand effec- tive entertainment fore " hmbed- ded it p,pular culture" that its the Alabama Brudcasten As eocistion meeting in Tuacakase. AL, mid the congressional he.r- inga should be used to, establish the record for a must -carry &I pal. He blamed the FCC for being the decision because the agency did not develop "marry practical gowmment-interest argumens" Public broadcasters, Mr. Quell. mid, should not hoe to depend upro"Plea bvgaining or dw gm- erosity o1 a bat able company to reach the audience they ere of- ficially licensed by the gmern- ment m serve." Mr. Quello made similar re- marks at the recent INTV ea- wntion late Muhichaarsel Nero, Jan. 18, page 34). Henry Geller, an attorney who is drr''ing the appeal for UCC, mid 'se appellate court men looked the mein issa eeonceming the mun.arry mice. "Cable is enmedted with bradau;' he amid. Ile elan blamed the FCC for being "indifferent" while adopt. ing the last version of the struck. damemsuirt MNUtneenel News—)nevary 4S, wain Study: WAN By JaannlM AwrM WASHINGTDN—The math-, of U.S. household, ton: vg into CSPAN increased 43 percent since November 1984, according to the bedecablenetwork. which telecasts the adivitiee of the U.S. House of Representatives m well a, other public affair, programming. A comprehensive viewership study commissioned by CSPAN showed that the number of U.S. household, watching the .- profit able network increased w 10.9 million aeof November 1987 from 7.6 million households reported viewing the "his chen- nel for the same period thre,- veare earlier. The moat recent nationwide survey woo conducted by the Unlvemityof Maryland Research Center. The center mid the 10.9 million households watching CSPAN tnndales into roughly 27.3 million individual viewem. The survey was conducted by telephone and was based on a random sampling of 3,944 inter- views. VieweMip Up 43% Since November 84 The 1984 national survey was conducted by Washington' UC- based Media Analysis Pmjert. C-SPAN research director Maus Chntey mid the release oI the viewership study will be followed Later this year by two other "force based on the same national sample m the viewership report. The forthcoming studies will look at the demnotphim and Political behavior of CSPAN viewer, Ms. Clammy mid. Actonlingtothe study, 25 per- Ce tofallcabletelevisionborne hold. watch CSPAN. Brien Iamb. CSPAN chief executive officer, commented, "We arc Pleased to ser that more people are finding CSPAN and using it as the information rmurm the able industry intends it to he." CSPAN mid that although the channel is available in fewer than 40 percent of all television households, its audience site is "compelf ive" with that of other public ff.im programs such .e Public Broadcasting Services M1fetNei/-(.shier Ner•x !lour, NBC'. Fate the Nation, CBS' Meet the Bess and ABC's Thit Week with David Brinkley. The study oleo unearthed ArtiNtin ahwrt the viewing habits of those who tune into CSPAN. The average CSPAN viewer watches an average of 9.5 hours a month, bu. ,pprosintately 12 Percent of the CSPAN audience lures in to the network 20 or more boon a month, the study reported. In addition, 28 percent of CSPAN', viewers watch four hours or more a month of con- gesmional Boor debaln, and 69 Percent of C-SPAN's viewers watch fourhoun or mo cof ron- gonsional committee hearings each month, the survey found. Approximately 64 percent if C-SPAN viewers watch both CSPAN and CSPAN D. which uhnasts the U.S. Senate's activi. ties and other public aff":rs pro- gramming. IVst week marked CSPAN 11'. fuse year al full- time coverage.! The survey note I that CSPAN If viewer, on average watch that rhamw; h..i hours a month. The survey also took a Zook at the viewership of last years top news events —the Iron-Conra hearings and the confirmation haring. of U.S. Supreme Court romimr Robert Bork. 1. addi- tion to its live cov,mge of the hearings. "PAN tekv.aeled the daily hearings in thew entirety during prime time. CSPAN viewers watched the Iran -Contra hearing, for an avenge of 12 houmaml the Bork hearings for an average 6.9 hour, the Rover found. Appmx- fmately 72 percent of C SPAN viewerswatched nverageOfboth while 93 percent watelied cover. age of one car the mher. l 1 Jerrold Working To Develop Super VHS Cable Transmissions •P KaNY ClaYtutr HATBORO, PA —The Jerrold Divhfon of General Instrument Corp mid it is developing a tech- nology that will enable cable sye- lems m tmnemil Sup,rVHS tele- vision signal. m cable subecrib- em. Company official. mid the technology, which wodd require converter sddroua for participat- ing subscribers. is three to eat months away from being "red in the field. "We're pumuing with great in- terest and haste' Super VHS tomemisafon ovtr cable mid Hal Kriabegh, vice president and gernme manager of Jenold'eSub- uuiberSyetems Division, Ile mid Jerrold began its research and de- wlopment of Super VHS tans mimione when the technology was roads I vsilable for the home videocassette marketplam Research toward providing Super VHS able signals also is being conducted independently by the Nations] Cable Television Association. The National Television Sys- tem. Committee standard, cur- rently used for North American TV signal., yields a picture with up to 330 horizontal lines of resolution; Super VHS tech- nology yield, 400420 lines and requires a Super VHS monitor. E.lendeddeMition TV yield. up to SM lines, while true high. defmition TV, such m the MUSE system developed by Japanese Broadcasting Co. INIIK 1, yields about 800 line. of Lao hental resolution. Mr. Kriabergh mid the advent of Super VHS gave home video an advantage over the cable I. dustry. But be noted that it is un- clear how much consumes will be willing to pay for the technol- ogy s improved picture quality. Tony Aakstikalnis, vice presi. dent of engineering for the Sub- scriber System. Division and h charge of the Super VHS project, mid Jerold officials decided to dewlopthetechrologytogivethe able industry ajump on the seer ket. Mr. Kriebergh mid, "We can deliver... a qualityproduct and do it in a relatively short time frarn.ix months m a year ... and we can do it h4tne Super VHS impregnates the market:' Mr. Krisbegh and Mr. Auk- st&ahris both admitted that Snper VHS isn't going to take oil like wildfire immediately because consumer. most own a Super VHS monitor in seder m receive the bnpmved signal. "It wont h• a hugeexplosion;'Mr. Krisough mid. 0. the other hard, the execor. tiva mid, the industry "can lon, empt Super VHS end giveus the opportunity wjonp into the mar, ket for high -quality TV;' Mr. Kriebergh mid." It will give cable the opportunity to offer high quality, albeit not high defini. tion." pier!,, "d nilreJ, u/ JERROLD WORKING TO DEVELOP SUPFR VHS CABLE TP.ANSHISSIONS (continued) Mr. Aus ionsmu ..it that, in addition to subswibert um of mmerter sidecars, modifications tos cable "NeM shcadend wield be necessary in order to provide the Super VHS sigml to wneum. en. The hisdeod owls weren't broken down, but he said that it •.mould moat likely when operator whet it wets toadd another than. net to lake ey,tern .rd mot Are annm- terter add -on base wodd cost wens whmere between llWand11100 "ch. Increased bandwidth 6 netemary in order to provide the improved signal, Mr. Aukatikel- nis said, noting that instead of the usual 6 MHz of bandwidth per channel, Super VHS signal, might require 9 MHz, making it difficult for opeators with little channel capacity to adopt the "stem - Another way wprovide the im- proved signal, he mid, may be to lower the noise figure of the con- verter to maimain noise chano- teristim. The signals then would be writ in an FM tranemiasinn user the plant using broadband channels. ATr. Rriebugh mid, "Clearly, 36-channel syowms will have trouble participating... but (for larger eyatemsl them will be ample bandwidth' because every channel na dn't transmit in Super VHS. Operator ,action to Jerrold's Super VHS plan was genen,31 positive Jim Chkldix, senior v president of engineering technology for Avaericart lttevr sion d Communications Corp,. mid that while it's Wanly to tell how customers will embrace Sup" VHS teuhre,kcV. he would certainly be interested in partio- pming in tests. However, he mid he wanted to makesuar tit indws try wasn't embracing a "aewnd- clam delivery system" by imple- menting Super VHS. Mr. Chiddix mid channel capacity will definitely be s pmb- lem—a cancer voiced by all t ow interviewed by Multichen- nel Neu,, —but he aim mid that "if there were a clear market value:' operators will find the extra channel capacity to proidc the service" Mr. ChiddLa .11M the Super VHS plan a short-term solution for operators if consumers begin to widely accept Super VHS tepee and equipment. "We need a short-term etrasegy:' he said, but also noted that highdefmition television odd leapfrog over the Super VHS technology, leaving the cable industry behind wch- nologimlly. Ned HamnOton-Piercy, Rages C.blesysteres' vice president of enginessung and technical mrv- iwsand cluakmen d dw Nedousl Cable T Ievisirn Association's wramfnmm HDTV, mid thece- ble industry needs a short-term entry into enhanced picture de liw ery and that Super VHS trans. mission would allow an even play. ing field with the VCR industry. Awaroncept, it wouldbe a good fast step im.ard HDTV —giving uoms me san apprste for HD7Y," he mid. Mr. Hunihon-Pierry mid op- erators most look at Super VHS it'd make your head spin." He said that Super VHS doe provide improved picturtqualey, but the question u whether our some , are willing to pry $1,200 for a special monitor rather than M for a standard television set. Mn Kriebergh mid that the signals piogremmers sand to ca- ble headends is d such high qual- ity that they may not need to be modified in order to provide Super VHS tranmiesion to cable subscribers. He mid the signal dewriomtee when it is sent down the plant. Programming may be sent wheadendsin a Super VHS mode, but Jerrold is still experi- menting with that option, Mr. Krisbngh mid. Home Boa Office Inc ,poker person Also Levy, expreeenngwm- eem about the technology, mid: "HBO u working with the cable TV industry and the (Federal Communications Commimiool in the attempt to brirmg HDfV to transtnfedon" having a elathe- American h nimholds, and thus ly sheet lifµ saying that the dr ws generally we Super VHS m under and beadend adjustments Ons • he evolutionary steps most pry for themselves within tows" yodbut Super HS abou, them years. Improved�„ is Perceived NTSC and HDrV` w81 wane tc _ life in them to five yeah, he mid. "That's okay; as long m you knmx that up front, you can plan so- . -dinghy," Mr. Hunfiton-Piercy donator rot m sold on the (.iuper VHS transmission Andy Devereaux, executive vine president of engineering for American Cablesystems. "It's not going to be what we need," he mid. Mr. Dancers. mid what the industry really need. now in a high -definition televisionsmn- dud, not an interim step toward achanced viden. If the technology is inexpen- sive. he said, operators may be willing tom pport "a basted etan- dud" ontil a true HDTV ston- dud'u decided. But Mr. D. saus said he doubted het Super VHS wodd be that interim step that gets support. On the other hand, he mid, if the industry adopt. an HDTV standard diet is "pseudo -cable, exclusive I'd jump an that an fast IRr1Ik {1UQ Sdda NEW PORK —A meaty formed waking groin of the National Cable TWeiision Association is working on developing not only Sups VHS but another new Inusnimion method called Sup. er NTSC. That's the am from Pad Pees, director of marketing for Recown Corp and chairman of the "Super Cable" -OA ing Panp of the NCTV. High Definition Television wmmince. hie. Peace mid the groupie members include Yves Femudja, whom Mr. Perez described As the "fstherof Super VHS:' Super VHS technology would require the addition of hinder? equipment coating less r!un S5,000 per channel, Mr. -r'a. mid. While Super VHS would hew noelfect on Ne arep. lion quality of ramSuper VHS mbieemm, Mr. Pam no,d, Super NTSC would clean up sax pittuue on cxmnrenl tUwaMs. With- out increasing the mail...bva he explained, Super NTSC wodd .rake de.—pdoe "much c lean - a, artifact -fore, with lees Boise" Mr. Pelee midthebar interns system to lead up to time HDTV wouldemnbf me Scapa N7SC awl Super VHS. He and •tea of Super NTSC should be up and mnnNgon s majorrabk system by ierw and a Sups VNSteaby the and of the year. 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Ill Inv]Y.. fu invtw.et W flwl 91.p.[l!1 Ylntwvh 21188.2 TO: City Staff FROM: Dorothy Halin, City Clerk DATE: February 11, 1988 SUBJECT: Precinct Caucus Locations Precinct caucus day in Minnesota will be Tuesday, February 23, 1988. The City generally receives calls from residents regarding these meetings and the following information is provided to assist the City staff in answering callers questions. Anyone who is now a qualified voter or will be qualified to vote on November 8, 1988, and who is a resident of the precinct in which they caucus may participate. All caucuses start at 7:36 P.M. The caucus location for each political party is listed below: PRECINCT 1 PRECINCT 2 PRECINCT 3 PRECINCT 4 DEMOCRATIC FARMER LABOR Orono Council Chambers 1275 Brown Road South INDEPENDENT -REPUBLICAN Art Center of Minnesota 2240 North Shore Drive Good Shepherd Lutheran Church Good Shepherd Lutheran Church 3745 Shoreline Drive 3745 Shoreline Drive Orono Middle School Lakeview Golf Course 685 Old Crystal Bay Road North 405 North Arm Drive Orono Middle School Orono Middle School 685 Old Crystal Bay Road North 685 Old Crystal Bay Road The telephone number for each party is: Democratic -Farmer -Labor Party 293-1200 Independent -Republican Party 854-4555 February 5, 1988 Mr. Jim Willis City Manager City of Plymouth 3488 Plymouth Boulevard Plymouth, MN 55447 CITY of ORONO Put oln¢ Boa 660coslal B.Y. Mi..s 5=. MYBICIPAI OPoos On the No-th Shore of Lake Minnetonka This letter sent to: Jim Willis, City of Plymouth Mayor Anderson, City of Medina Allan Crean, City of Wayzata Mayor Gordon Wetter, City of Delano Re: Highway 12 Corridor Study Meeting - February 29, 1988 Orono High School Attachments A. Draft of Preliminary Highway 12 Corridor Study Process Dear Mr. Willis, During the past year the four communities of Long Lake, Maple Plain, Orono and Independence have met three times on the possibility of an upgrade to Highway 12. The impetus for these meetings has been the work being done by communities from Delano on west attempting to have Highway 12 upgraded in order to improve the economic viability of west -central Minnesota. The Highway 12 Task Force, which is headquartered at Lhe Willmar Chamber of Commerce, has been instrumental in generating discussion regarding Highway 12 and has been working with Legislators to look at the feasibility of getting it upgraded. Key however, to any changes on Highway 12 is elimination of the current bottlenecks between where Highway 12 ceases to be a six lane in Wayzata to the Hennepin County border. Two years ago the Minnesota Department of Transportation had nothing programmed for the next 28 years regarding Highway 12. As a result of interest by the Willmar group they are looking to put some money programmed for the mid -98's for certain safety improvements. Given the current highway funding climate and politics a local effort to at least designate the appropriate corridor to handle the future needs is appropriate at this time, not only from a transportation sspect but also from a land use standpoint. The Orono City Council would like to invite you to attend a meeting of various communities that have an interest in the BUILDING a ZONING - 473.7W7 a ADMINISTRA73UN a FINANCE -473.7358 a PUBLIC WORKS -473-71i9 ASSESSING Mr. Jim Willis February 5, 1988 page 2 Highway 12 corridor from Wayzata west. Attachment A is a draft of a possible selection process. The purpose of the meeting is to determine how many communities and organizations are interested in undertaking this study and what financial resources are available for such a study. The intent of the study would be to determine if Highway 12 from its terminus as a six lane in Wayzata west to the Delano border can meet both the current and future demands within the existing corridor or if it is appropriate a new corridor be designated through the official map process. If a corridor is selected then each of the communities could undertake the necessary official mapping and planninc processes in order to preserve an expanded permanent or alternate corridor. It is not anticipated that this would necessarily lead to construction of a new highway in the next five to ten years, but it would preserve the corridor for consideration at some future timeframe, if the need so dictated. The meeting will be held at the Orono High School, 795 Old Crystal Bay Road North at 7:30 P.M. in the cafeteria. The Orono High School is the building furthest north in the school complex and the cafeteria is at the northern end of the school building. We look forward to your attendance. If you have any comments or questions, please feel free to give me a call. J�CR cceBr k Bedson City Administrator MEB/dh cc: Mayor and City Council John Gerhardson, Public Works Director Jeanne Mabusth, Building and Zoning Administrator f :,rfij �Sb xi m � 1IS�V, ORONO February 50 1988 Mayor Marvin D. Johnson City of Independence 1790 County Road 90 Maple Plain, MN 55359 CITY of ORONO Paal OR•x Boa 88•Crodal Bar. Manama 55=1. Municipal Oakes This letter sent to: Mayor Smeby, Long Lake Mayor Walton, Maple Plain Carol vennerstrom, Willmar Chamber of Commerc Carl Hoffstedt, MnDot District 5 Paul Keranen, MnDOT District 5 Steve Alderson, Metro Council Ted Hoffman, Henn County Transportation Dept E. F. Robb, Hennepin County Commissioner Re: Highway 12 Corridor Study Meeting - February 29, 1988 Orono High School Attachment: A. Draft of Preliminary Highway 12 Corridor Study Process Dear Mayor Johnson, The Orono City Council would like to invite you to attend a meeting of various communities that have an interest in the Highway 12 corridor from Wayzata west. Attachment A is a draft of a possible selection process. The purpose of the meeting is to determine how many communities and organizations are interested in undertaking this study and what financial resources are available for such a study. The intent of the study would be to determine if Highway 12 from its terminus as a six lane in Wayzata west to the Delano border can meet both the current and future demands within the existing corridor or if it is appropriate a new corridor be designated through the official map process. If a corridor is selected then each of the communities could undertake the necessary official mapping and planning processes in order to preserve an expanded permanent or alternate corridor. It is not anticipated that this would necessarily lead to construction of a new highway in the next five to ten years, but it would preserve the corridor for consideration at some future timeframe, if the need so dictated. The meeting will be held at the Orono High School, 795 Old Crystal Bay Road North at 7:30 P.M. in the cafeteria. The Orono High School is the building furthest north in the school complex and the cafeteria is at the northern end of the school building. BUILDING a ZONING -473J357 • ADMINISTRATION A FINANCE -tl50358 • PUBLIC WORKS -N39559 ASSESSING Mayor Marvin D. Johnson February 5, 1988 page 2 We look forward to your attendance. If you have any comments or questions, please feel free to give me a call. Sincerely, 1�e;�&ardson inistrator MEB/dh cc: Mayor and City Council John Gerhardson, Public Works Director Jeanne Mabusth, Building and Zoning Administrator DATE: February 10, 1988 TO: Officer BrucF derson FROM: Chief Mel Kilbo SUBJECT: Letter of appreciation 1 received a call from Liza Pattee of the Twin Birch apartments. She was remarking on the excellent response of the Orono Police Department and particularly you, to their call on the 8th of Feb- ruary. She indicated that you were very caring and completely professional and said she wanted to take the time to call the de- partment to tell them of the excellent service she received. Many thanks, Bruce! DATE: February 10, 1988 TO: Officer Mark Moran FROM: Chief Mel Kilbo SUBJECT: Letter of appreciation Mrs. Ruth Parten of 1015 Tonkawa stopped in on the 9th to tell me haw much she appreciated your kind, supportive actions in her accident on February 8, 1988. She said that she also had a prev- iou- contact with you. Earlier you had reason to clock Mrs. Partens son for speeding and followed him into his home driveway. You talked at length to her son, giving him a warning. The reaction of the son was very good and left a good impression on both of her sons. She took time to stop in and tell me about your actions. Keep up the goca work, Mark! i a Minnesota Journal Remembering diagonals. —Page 1. FAblicatoo of the Citizens League Curt Johnson's Free Estimate. —Page 2. A whole page of Take Note. —Page 3. -- ! Editors split on highwayfirtance.—Page 8. Volume S, Number S January 26,1988 Diagcn-als persist in transportation planning The continuity is impressive in by Ted Kolderie an additional lntersme mute, transportation planning. Many of since in time Hwy. 12 became bom the freeway snd transit propo- Firsrofmo anrMf overcrowdedandl-394was sals under discussion today are added to the system to pmvidea part of a continuing effort by civic high -.rapacity mute to the western and governmental leaders in Min. Maurice the St. Anthony and Minneappoalispersuadedthe suburbs neapohsto impplement that city's Av. route long Iannedby&Paul. stawtomnthe frawayinstead 1920 saceisplan, with irs3<I of Minneapoliso cialsdidnotwant nonhuptheMississippppi Bfverinto The System S computer analysis , "spoko"Zianngout „omthe 1.94 to ten on directly west into the Brooklyn Center befone turning it by the Highway Department in the hobo(downtown—the Nonlrwest, subt- ls,however.Old Waynm westmwardSeatde.Theeffectul- Nonheast.SoutheastandSmah- Blvd..ed recently, ban improved, umately,wastegetMinrrcapolis Continuedon Pages westdiaronals The Interstate highway program provided the opportunity to &even- Health plans have not developed oFsomeoftheserowes But its alignmentsdid not fit the Minna- Competition based on quality polls plan. And more mutes were needed. So the eficrt to build the diagondscontinues. Withwmeminoraxcepuan, by John E. Kralewskl sumcn,a breach of traditional health plans have notban abk t0 medical values. Lewis sand about 1-35 produced a south mute into create environments that cause Secondofnvoanicfes income, but many physicians ac. Minneapolisand a southwest di- phyvcianstocompete on the basis knowledgethat incomersanim- agonelintoSt.aul.Politically. ofboth price and quality. Come- ponanldimensionoflhiscon0ict. thismadhadtobesplitonits way quently,theyachievethebsaAngs impact onquality. Physicians The health planaon the offer through the metropolitan area, to by ;imply paying lessforthe serv- resemthisbureaucmticintmsion hand, argue that physician income servebothdowntowns.And l-35W nesprovided and disallowing into theirpmfessional affairs and is(he major issueand same con - did finally giveMinneapolis as payment for the oseoftewuroes are strikingba-k. They allege that tend that health cam costscould be Northeast Diagonal. that appearunwanareed patients are being harmed and that reduced by another 20 percent quality ofcare is being adversely without curtailing neededscrvices. 1.94 came in from Wisconsin into Moreover, they are doing so with affected. Freedom ofchuice.they St. Paul and was ran west icto few defensible measures ofthe note, is also being denied to con- Continued on Page Technology turns one phone line into three That little line that brings Wc- same wimscando threc things at plame service into your house is by Stephen Alines onetime.The technology isbeing called a "tv'sted-pair' wim. tested now in the Twin Citie,and Thais bovoseii sot pairofwims, billion dollars' worth ofthcm am But they do only one thing at a inscvcnlother locations through- andthey a.cmisted together . deployed throughout the nation. time. uulthecnunuy. Thew wim, do a lutof things fro The wires am copper. Quite a few us. They ate a link to the world. With different technology,mow Continued on page Planning Continued from Page I "HOW DO WE KNOW 1960sgenerated proposals forad- THEY'LL EVEN NEED ditional,non-Irmustwelmi,ways, ROADS 60 YEARS reviving the "diagonals" idea: in FROMNOH?" the Southwest Compiler, in the Northwest Corridor. along ledar Av., a long Central Av. NE. and crosstown at about 28th SL The in the form tha Av. Mu lis Park Board (the freeway would have had to cross Minneh a ha Creek and Park) slowed this up long enough for environmental andracg hbod"reskuanecto smpit.cehy revived it in 1974 under federal authorization for an "innovadwiminsponationdem- onstration"alenp Hiawatha Av. But the"innovetrve" part failed. In the end something like S50 million will be spent for what is basically a widening, paving and landscaping job. Them Is cone—i ity, too, In the proposals for "circumferentials' —the "ring mads" that appear in transportation plans as cities grew, when it beco roes difficult to go through the center and easier to go around, instead. The concept of a "ring mad" around downtown Minneapolis had appeared in the city's pplans by 1920. And in the lam MOsthe Highway Depart. ment was beginning a rimar ler- ential in the suburbs —Hwy. 100. h appeared foss on the west of M in- ncapolisas"Lilac Way,"afra- grant route for the rim -so- fragrant cattle trucks en them way to the stockyards in South St. Paul. Interstatesys,. N anewalign- Tha idea of a third circumferential, still fanharoul, has been resisted by the Metmpolian Council. But the norm side ofan outer ring may now be appearing: Hwy. 610. re- fentially an area-applicalion.but candy designated to connect Hwy. automated using sin -passenger 10 in Coon Rapids with 1-94 near vehicleson its own elevated sten O. structure. There is continuity also in transit Theo were streetcar cities until about 1920.Transilwasen"area" service, not simply a few radial mutes. Tracks were laid down every six blocks, so people would have at most a three -block walk to the law. This"ama"service. feed- ing the downtowns with a network of routes covering the central cities and first -ring suburbs. has carried down into the present without much change —except that in the late 1950sthe streetcars were m- moved and replaced with diesel buses Proposals forsome new transit "system"are basically proposals for the old road -.+ssido m to con- nect die downtowns io the ricw suburbs on the edge of the region. They am not proEusalstoextenit the MTC's"area service. The MTC. commi tied to cars -on. mils,appcalcd theCounciNdoci- slon to the Legislature. The issue isjumcd in the 1973 session. Di- .cd and uncertain. the Logida. x asked for a study of a third op- en: "personal rapid transit"—cs. The communitydebate about transit from 1971 to 1975 wasin- Then any household About 1979 the MTC withdrew from transit planning. Its new chairman,Juhn Yngve, found the agency so distracted by its involve. ment in discussions about "new systems" that its S I00-million-a- year bus business. neglected, had fallen into serious operational trouble. He and the new general manager began to concentrate in. stead on the mpairofthe bus flea, on theconstmctionof lung -needed new garages, on room impnrve- notsandon cost central. He was convinced, too. that fixed -guide. way transit was essentially a de. velopmentquestion,not atrans- portation quc amn. The general dissatisfaction led in pa9eoh'homo tokt munlci- 8s aege fringe of the syste in opt out of the MTC, and use their pm ny-tax revenues to design different and mom flexible pat. mmsofurvice. All thks, combined with the failure ofthe Metropolitan Council io fob low up its 1972 policy with speci. fic proposals for busway construc- tion, crated a vac scum in transit planning. Into th a vacuum stepped the advocatesoflight-rail transit. The LRT advocatuhiton a new and successful strategy. Their proposal had never proved persons. sive with the transportation -plan. ning agencies So they bypassed then wentdisand to electedesses They went m,cityy to elected in- dials: mayors, city council mem- hersman ty earn veinsinnersey did not and the gave mor.They did about the aimal rigin-ysls ebom travel denims ororigin-arid- deminnion pattems They did not talk a lot efuutridership—or where it would come from. They werevag ue aboul costs and cost-effectiveness They sold "urban image." They talked vehicles"'!soy showed slides of LRT in Europe. They made pointed comparisons be- tween the Twin Cities area and other cities that were installing real (i.e., mill transit, and they organ- vtd nips to those cities They talked about congestion. They played on the public's guilt about its heavy use of the automobile. Success came smadi Iv. The Met- RTB. premcdsuccessful allowing it to plan Wughtan fill b Id, 41 Shopping for property tax reform by Paul A. Gil Wwnto:rn's 2 transit problems: Getting in and getting around Light -rail is now getting uschance by Ted Kulderie m make 'is caw, giving thisMigrn itsmmtusefuldiscussionyetabOut Srmndofnrnurru4.r transit. Soning our differences among property, tax proposals these days Its"fmnmmarana slatusisrequir- havenrotransportationproblems: is a bit like listening to car dealers. ing LRT proponents to face the (1) Setting (a downtown and(2) Everything so••^ds mgood. They questions earlier avoided, especial- getting around isithindowntown useterms, 'tundestand. ly about what that technology will (meaning the business district plus people to downtown would also distribule People to theirdestina- tions withn. downtown. But in the 1960s this began to change. Park. i rag garages began to be moved to hefringei fdownlown. In the 1970s the over -the -road bus termi- nal was moved from Seventh Street to the fringe. but you re, admnyoung- war relative to what it will ac- hwUniversity. the hospital com- nerane. Yo nect youmnet complish,and about whom pre. plex to the east: the arts/cultural The MTCbuses that brought pco- beingtold the wnote story. cisely it is intended to serve —long- complex to the southwes(;the ple to downtown still ran into and distance mmmulerstodowntown high-risNhigh-density housi through the cam. The streetcars The 1988 Minnesota Legislature or people in the neighborhoods areas now springing all arom., always had, and thinking had not that convenes Feb. 9 will be asked closenodowntown. care). changed when the buses came. But to consider at (cast seven now there is aqu:stion wher her the "models:" Minneapolis leaden are also be- Trail lien a Ily everyone had as. - Continued onPage 6 ginning to see clearly that they sumed that the system that brought Continued an Page 4 l Northern CL differs on sharing tax base If sharing of new cammercial-in- dustred tax base make• sense in the Twin Cities area, why wouldn't it on the Iron R+nge7 Sen. Doug Johnson. Dr.: Cook. thinks it would. Heback. a bill to make it happen. Grand Rapids -based Nmthcm Minnesota Citizens League— tmilartobutnotralat- cdtofheCitaensLeagueopemt- ing in the Twin Cities -- rejected Johnson'sidca. It was the Twin Citic, _itimns League that came up wnh the idea for commercial- indum.o l tar baseshamginthe-fmtp, . fhe idea became law in 1971. under it. FnM••n.n tuna 40 percent of taxable value of aew commercial -industrial develop. ment in the seven -county area is shamdbytax igdisiiicts:ntha( area. W ilhow drelaw,percapita commercial-induslrial tax base in the a -endowed city would be'_0 (im6 a.m in the pWrc9 among cit. re, wish more than 9.000 popula tiominstcad,that Ia(iois4 •o I. Dick Cain, wbo sc.ffed the Nunh- cm xlinncsota Lcaguccummince. riW n tyro"not uppoxd ml.k. base shancg p: ne... and we thoughnbmm o ,alk•rarcas ..it might ne a vhd Ihing' But committee found the area within the boundaries established in Johnson's bill — all or pa r:s of six northeastern counties — does nothaveahigh dcgreenfinterdc- pe rdence Mditically, socially and economically — the Iec.al lest app- lied by courts in uphot, mg due Twin Cities tax -base shah m law. The rwin C,(ics arc. is2.hd0 square miles w'rh 741 pesumsa square mile compared with 15.400 and 21 up north. The area in Jnhr.nn\ hill is the ,.me el fonh in la, tin sharing raenucsfroouhi,i tunepnduo tion tax Iovicd in lieu of property taxes on taconite plants. The committee objected italic bill pmposes to "share the benefits of property that is not art -related in the saute ore district." Only S 16 minion would have gone into a tux -base sharing pool in 1984—ram enough to make ran hdiffe nce in lax ra-,,acrnv the territory, the comudnac Fnm.: AnJ the cosl ofudminiaermc a c, pie, lawmight runty - S I,10000 a year— a lot to pay fir reluuvel)hideimp:,a.theeusn- nrlttccIII .-.Sh7duvt,llnrt i ransit < Continued from Page 1 tnnsitvehices,too,sh Ivopat the fringe. mimt Until recently am (fairly casual) respotue has been,"We'll put it underground"Cresudrudivets will no longer do. It is now a real question —partly of cost, fro the con neling or c ut-and-cover to build the underground lines and stations, and to install the c:cala- tors, and partly of spreadira down- town onto yet another le%,... At the moment thejudgment seems to be not to go underground So the question moms, even more organdy: Should the mmk-line vehicle cane into Nt -,> c at all? It need not Clear -,transit vehi- cles — like autos and over-thc- madhaws —could be boughijust to the hinge of the downtown, then tamed around and tent back out oranotherlead This would require some system for moving people to where they warn togownhm the central area — some kind of"circulator." Which, as it happen" another idea with a tong continuity in Twin Cities area anporution planning. The ring of I nlersmm heewayr around central Mioimapolis was Zgv r inaEy to to ae tfan a hypass IraB, with no degmation in downtown. These roam w e m (o function m a circumferential on which it would be possible to drive award downtowq from one side w the Over. In the summer of 1971, however, computer analysis by the Highway Department made it clear the In- tersute ring could not handle the short tnips this cimulater tune lion would invoke. The state told Mi n- oeapolis atfickls it would redesign the nnn to me:ove the access rapt Tnc radial freeways would nrnrmare the ring and drop their 4 a... Rrmemba r chute over the IDS or you'd avnd-uy in Cornhndge . , traffic onto local smacks, Ths .sa) would have to find a way for dw vehicles to circulate within downtown. The city's response was to build a kind ofarculator for autos simply out of ore -way streets, and to keep shifting auto parking out to the fringe. The key was,ofcourw, to expand the skyways, through which people would walk:nto the core in second -level comfort while vehicles moved on the streets below than. The idea of a nehrfe-system to grade- separate downtown circula- tion goes back at least to the lam AI Godward'spmposal in ilm 1920s for a subway—pnecisely to move people from one sue of downtown to the other —running berneath Hennepin Avenue, only took about Franklin w East Henmp,... Inthe1970stfedearcis amdi.i the small -vehicle study done tot the Legislature by Dick Wolsfeld of BR W. This proposed two half - loops running together in an east - west subway under& s•h Sr.r.. surrounded by a lull loop outside the skyway system, abov. ground (but through blocks m ther than over streets). That am:cipated the call -west one elation that downtown growth soon began to d isplay. The pro- purl for " short les" by the Down- town Development Task Force, a^4 the I. dppoossaals to link down. town with thermwdeve' i menton the east side of the M iss..sippi, rc- Bect this interest in a separate sys. tem to ciwulam people withi• downtown. park (and will they really do that)' Or will a remit vehicle sake them home? This becomes a gqtmstion of the vehiclethatistobe putinthe wank -lima 'or.Railvehicles cannotleavetheUrightofway. Non -tucked vehicles coo. Some ofthe consultant's presenta dons about LRT am mak mg the point, quite subdy,thar Las camniialiy a vehicle. The slide shsswswhat is clearly an LRT car. Nutdris'1orLR ;'Ihevmce Ays"Thiscarhnotine nerved (;gktofway." If transit is es•endally reserved rightofw, 'wriallkindsofpos. sibilitiaopenup. ,wages dmr..musk bem- .nvedrightsotwayleading tothe central area: separate,"clear" cLannels in these diagonal tnns- poltution coridom in which Iran - sit sehiclescan run free ofthe auto A. As people begin to think creatively velopment to spread cam and north about what to do at the downtown arount4941694,theneanss-area and they mayb^gin to think cwa. movements will increase and the Iivcly also Wwt what to du at the fieewayson which downtown do suburbunend. Will commuters pends will become increasingly have to drive to the station., and eong�eted.) MINNESOTAJOl1ANAL W hat'sm issue is whclhcrto use mickederr tam-Imckcd vchicicvin those msemd righls n(wu y. LRT wracked. Soil is -al uvc to its guideway. Its rider, must them- faretransfer at the 6blhm la ml0e other vehicle that will take them home (unless enough high -density housingg can be developed along its right ofway.) I he alternalivejusl beginning In be discussed, is the dual-m,dc has — powered bah by ovc nccvn d electric xims(like LR'itand by an on -board diesel engine. Il would run on electric power in in re served right of way and into down town (even underground). 11 would switch to diesel power when it left the corridor at the suburban coil, _. I take mmmumishnmc uv lbc i.:: Cbases lwwdo. hd' quI25 at inkpgmmd mm•ihnmi wire realeelop ethntwchlnph densitydevelopment efinal Ia: permiVnl atdcouldM fin:nn+''L We am now beginning In debate all thesequestiom. In anydelnne the pwpottentsofa Purticula, vim don always prefer to naon, w dm issues. If the issue is botwenn,haing something and doing moth lty-"e community, can frequenllY la:l'e'r- Per - 'fheuco make th. u•safanland service mNa+h..nafdcbam irepentivahis).. aness to yuy fur aM to build Immil facililics ookm they arrac l ridersor crcaa d-veto opmcm. That can non mea n seat. ingrldersfromthehus Orta',ual assurances that it 4an°nt will fanow later, ie ter Two. ( 11.0 how to install systems in wn,' peopleridetogethcrftran 00 xe must be quite hard. head, d.,la,ai what actionswill and will r.•a le' wonhwhatthcycl -nian "-6 riders.andaboutwnete v'' ,,,getamt can rcafslicdly a rla' devclopmenitooccer. •. r9HB Fcbroaay • GS EC T G Sc T �— i ,2, �� 1 _VTR_; \ LSA 1 A& \ rr 15 1.1 13 12 FACFCSEl- SHED v, .� .... / i EX IST1n1G i laUILClP�G r s LS1 EXISTING l 6 7.1 ' i I / F IRCE LINT Q V ' 7 � I 17 I •CF.'IVE THRU 2.5' 1GL 1-9.4�---- '16.5� -1�__ ,5' - 18'. - 6 == 1y 'l' -1,;, ---. /1 �•4^ ` _.�, 9 j/,,66.FLOTS �p l 4 N� ti�FF;E �` ,_ � \ ss � ' • as . — I is y If•IrA�fiHT _ (� r 1 �)� 1 { i i �!n • l,fi -er t , - - _ .�C':../r .i'ea.;.li_n f•!1 +tl t�s_ _ L .F �`+�' _'+ •�' A � �O 7• w 'f• -_.`y tN -,tG !. :•a 1 , � G /R/�- i . �.y '7t ITt + FC t • 'co ry a. `ate r �' f', � t,• i �,p+ � to � R is Is`�X r 1{ t54 47� •7 O -1 +!� A yh,!. Z9 G, . 45 46 47 4e ` Jj 20• A �I ` 9 s r.:AQb z8 9.D� .. i-� ,B-�.ya5....' ti• !u u. /•� VT 1,_ /moo a fl•,f. �^,�'[�,, •� ,r r E 's ,G� `27 • ti .e e. %`� d --= J e G 7 _ / - '� '.wf '� A r ul K rJt�"-. •• � '� G '•i. e,e _V�i -- K2141...t,• to _ a` N feQ .� a e yl. ••Y f Pttn l 4 •40C. �1 Ha �, r . $[� zrz I; ( .. ! �•� i c1C. . C� �r QC .. e q✓ �yM +t W` NORTfiERN v-. T,}! �•S r3.a a .y1.e�. s nN n :•, �. �\ �lv�w ', dye ��?? •'`,•,u 7 9 Is e4 71 a� s , a LyFtllCiGt • •,tee tIVIN6S•' F t•11 _16 1;.,'lIT '1B 4 I fa121 •�'e�2Y Tr t .�. SP TON t .1 - vv - ' . �.ai n' l0 P e'. r7"• e j 6 3 ray ....�..—'--•ram;, tf - r r _yC - ,t 4 `" T2 � K.S ': �..1 F/enr,:'Ca. R 7 t j11 14 15 16 �R; ItY, 19I20 21 " •Q 1J + . 0 3 Pa� : IA r -AVL 1 j1 i '� _I - •. , fury- - I ^- 1\ ' I a x n 10 a, e , s 4•; s zK '1 ts.r„ . y a j) ,'acts) a fa.)' -.I9' 3 46 - . �' '}. s la' e n le' IB, zo Rr zz Note • `Limmermori s Sub of Lot 7.. v:.• ' �k-7 R. . +' •\ ,.. , Skarp e. Lindquists Haieldoll ; k16 Addition to Minnetonka <..r . ... �..3 tJated Reorrof%pe _nt of Lots 42,43,57,58,59,M7Ocnd71 u o .; •' W011ncei Gddiion to the Village of M.nnetonka Bean - ' ZONE C. Qo ZONE Al (EL. 931V MSL) 0 loo SCALE IN FEET ML A2 931'MSL) II Fl CARMAN SAY AREA ORONO, MINNESOTA HENNEPIN COUNTY FLOOD INSURANCE" RATE MAP EXHIBIT 4 K eP p•a� csv+c r'D� i 7S ILL. E _,.r,: ) :9GG�-�+•,,�:/.r / •ram-- // �. i `l�•. , ] 0 1 yv Ir. a• Oat.�"4r. IQ. a• car. \i� ar. Ir.rr Lar. 9 L .:( 1 %� I 11naR),.• •� 1/ llElaal t t�lu•. -i \ ,�(; '^.��N�'� ft�• / ..MA i (uovai LJ ,,� p�;�I —} =�R' '� ..mot..-�^��'•�.. �� • ;.m-,_-asl..::� .�_�_ _b _` O Dor�Trar crn- • STl 12Saf - Sr LT, STD 111-m - !• LT. r • Ir.b• LLLI. bC1. r - Ir..r LLr. O;r. ROS 7 tl,L, Yfba RO t mG I — � ti ,:f orn•ar of C.S/ ./.R NO. 1 5. `` � `• M � � Trio Ra¢o nrelr 1 � �A ao la TIIL u [ i� :' IMO R.® I41S1r f __.....__...._.....—_......Ll....:_.._.__...._._—_._ .ES SntEll {yf� 7�.��97'jJ .1 ' ` ` ....� ^� ; �• SSSi 0. S L. Sl 4 TELE.OE v U 4 — � `mac �.,/---=�'`_..•,.�_� -- BIT. cm \ ..—. f `55 STL 130-.S ITr. KW.E FWT10f Y TORS —L (WICEW& SOIR) $ A V 27.615-14 S.A.H. NO. 15 PROJ. NO. 8024 23 OF 145 S..EETS L 411 L! (36 ! - .......... W(l=UMV:W W,� rang U.CK.k ow) MI. cm W- n REUOVAL a CONSTRUCTION PLAN C. S. A H. NO. 15 PR6J. No. 8024 SHEET 22 OF 145 KEY LR-1A: - Single Family - Lakeshore Residential - 2-acre lot minimum - unsewered LR-lB- - Single Family - Lakeshore Residential - 1-acre lot minimum - !-acre RR-1A: - Single Family - Rural Residential - 5-acre lot minimum - unsewered RR-1B: - Single Family - Rural Residential - 2-acre lot minimum - unsewered p _ Exhibit C STUBBS BAY AREA r , ZONING DISTRICTS ♦ •� r !r h !r Irltr � I ; i Rl \A REG6TOM UM SLMM 0111943 •• Y =V, rd 1I r r „I.rI .i�i� j 3 by✓.� Nl� C f — n+N ` 1 I m _� Lr• tt• ` p' M �`..< a 1 �'.,�� �. I r M - - � `may. • � ' � +• I �.. L A KE m Nsl IfA , - r ;Sit it I dd00f' - - -. rt'N��t I+/`: ••s l • w iV d„ I "'�� :. . �, � �, �;' _� • ^ you ' a� .SY�i�� „� y. . � � , • - _.I .. _ V P .- _r •.- I .___ _ __- i f•4 �___ -_ ._--i , ,ice � I 1 \\q :`b. -, i 'J I NI" ;" yF _-L;_—_1'• ,l �o f•";•f r. '4.E MINNETONNA •i t nn.. I ° "-• y I _ LAKE 11 NN E TONNA '', t11 1 M /11 scale feet 2 9 / W 52 \ _ _ 1 N65ul6W; 4 5 . • 1'9ily 0 7,77— % I•�w 44 CO 1 MA,�i - •___. OtitS ! NB��W o. veJ .SZ S 6r 2Toll'! �a) :... � .try �'� e ,s _ ..�+�i ... rS�_. v .�' ; •- ry�-'-'- � 56 le 14 N 1 ' ^•!o I l�1�T'y / i) '�Y � ,�„'! .�1� 17 / i.. %s ..lam!. t 6A ,�:.� .:ri. � � lo•� oti� � •� �' � �• ?J � dl)� I _ 4t1 1/ ' �y 1) i... �s6)� Oda �A� Ra , �a`;I . ; ;�,�, Exhibit D —1 64 —' — — STUBBS BAY A.W.M. STUDY: e� 7p z STUBBS BAY NW • a n —{•• ��/ LET SIZES BAYSIDE NORTH RELATIVE LOT AREAS: (1"=200') � Acr es l Acre Ac. Ib W •yb 7 0- -mill �' LA // a'te L iqv) "•1. r sa rgsM' ='mac-_, _:��I O DENOTES HOUSE LOCATION 288 0 211 M Exhibit D— 2 ( I ` STUBBS BAY A.W.M. STUDY: ' 4950 _\ �,- 47674 LOT SIZES BEDERWOOD 1 \ I STUBBS BAY NE BAYSIDE EAST �I RELATIVE LOT AREAS: W-200' ) (ice f �1 (4440 37 CIO 133zi 51 ; ate \0 - _ -- 43;;1 2 Acres 1 Acre Ac. U_ T e1-.`j 45 111 I �h 38...47jrs... 11\ l5i 1 1�. - 43rt. ; too 7 3�0 IAl 3� 2 Ai 0 — //13,i I 28 ... h� 4/�0 w 4 W ; - 9ijoo Cli aLL r - 24 23' 0 7 01i 'fh w 12 4111. o '.1. 7o.1c91 515.0 1 z T 18 Z h WE--7 sa i 1s1 13 f* 40 S W 100 5150 �1 ..` cc 0 T�.} V 3 (M) • (41.1 " 55 EOc7 •C - `• Q 4 ` /1d7 Y1 1 G 15 (n 14 , - q Q�y 0 9 40 —("CO RD iNo-84 10.c-• j r :F341e Res �` .sas F O DENOTES HOUSE LOCATION lal 56 1 q �o ♦ 1 �' i ♦ EIEEEq ST Z y 3 1 — sass...,;:.-'..-u---.•..--•--' � .„ .. '. ilt 1401) �' � •: 15i 15 �� 2�1p�° F � ..._�/ p'o � .•S 15 i} , q ' �I r'N Exhibit F- 1 Status of Existing Systems I/ confotmtna In eevcltrsyst..tlan, generallydeImae e•talr con•Lb o[ CYlNYg-3 I1000 mad T50 gal. .eptic tanA• and .t l... t 600 2 I,t I pmr. feet of dr.infleld. 1• properly I ... ted, .ne Is functlonLno properly. C Sys— 1• •u!•tanaara 1n e.p•clty, aealpn, rU. J 2 su0.,rN pARv Ilac+tim, n•let• of at least two .evtle e_ and som mt of dtalnfleld, and 1. functI.—O I adesu•tely. ISaYrotema lc• Yeryosubst.nd•rdnln capacl ty. de•lpn. vTAi 6upSTANMRD c local ion, c heist. of o a septic tank and s unt o[ a[aln[Sele. Dut le .[111 functloning� ate ceptoOl, lavel.not requiring repair• I 1/ Syataw is dLCNrging al r•.a.y to the •ur[ac., or !n . `!gn avatar CaDl• ' ` ❑ON-QIIIygRNINe [slat n0 dlr.etiYrto the leas lava 1. or 1• (ya111.0) located lee• then 50 feet free the .horalln. Il.e . does not met DHR shoreland septic •ystew setback standards, not. that Or require. a 75• eethaek ,cow the anoolins for all mm- /� /r ponen�. o[ sevuc .y.eem) 1 N H/ ROI.DINO T-K �Syat,. consists of one or wore Ifoldlnp Tanks /7 so SYSTQ1 I�rerr�tr arontoln reoln ore nal dwalllnp to o plvwDlnu and n aepeleeeocratea. vVACA,IT LOT 1y.... t lot s Yntem 1• .Yt.tent la llY <onfotminV In cap.cliy. ! F / CbYro0.Y 2:1c _1Vn and lorae.on. Ven.ra llr eo t• of S000 and ]So Val. septla tank• ana ac lea,c 6ao ° erir_"� •.- Exhibit +� ,.dare fees of dralnfleld, i. propaclr loutea. and 1. functlonin9 Droperl r I4 �; 1` 6 4850�\ 496 74 Y Status of Existing Systems i/f 1Ye cam 1, .ob.tecdard i. e.p,,ity. de,IVn, or \�et42 t` =00.5TAN➢kp➢ Ila.aipt. rnn, 1, t. of at i...t t ..eDtie t.nk, ana .oee emodnc o! areinneld. ,na i. tancc lonlnq 1 ,n set•.vacely. i 3 \ J 3 VEDY SUBGT DORM sr•eem 15 YerY .dbecanmrd In capecicr. deelVn. or location, con, i. [s of ono eeptic tank end unt a[ erunf_ld. Ddt is [VnciionlnV tiff / OD) still at en eeceDteble level. Z u ^/ \ n0d-CODPOpMING IY. i, IocatadcnarVlnq anrechiantoater CaEleCe• relotinV dit. t[ yc[ rt Ee lake level, or i, 111�j1 •�r1 F 1ia111n located less than so [.et from the etwreltne !S#lw !!!7{ ; �', 'j1 � — li.e. does not meet — shoraland septic ...ten .etnack etendacds: not that Orono re..l re, - ^ q y- I— — _ /S93 \ — N 1{OL➢IlL TANG a 75' setback from th.eahot. ins far ell con- Donmt, o[ .evtic ,yseemel g, ' 38 \ls77g �Sy.tem con•l.tl of one or more -ldin. Tank, SYST—ry IDrops ncr contetc, . cebm or . ,onal a"c 111 n. no umDlnV ana no s.ptic eYs to vvac pl T L T Natant lot �� 2 11>, `, 00, v y ♦ 3 5' 2-41 _ _SdY$IDE 71•. A �:. .. o r ^ LJ. O 3 �a > II � � of 0': �i H-1 2 2 e ,r 2 3 3 v 3 (--CO-RD--- NO.D4') 241419 Res I II ® ® KEY sA�0-1229. Impossible to replace existing drainfield "'b" within Cods requiresants... RA-1226-1979. undesirable bed -type drainfield is only 4�4v ` ` feasible rplaewent possibility... III ® sA-1976-9000i Property contains potential area for a single repteooent ay.= but no alt. Its... ` IV 91M9001-p1as. 9Toagb potential spsca exists for primary and alternate repUeeent xysteas... __—_____ 1 sz 01 1 m Z 4'� I � B oMA ' 0 EILEEN Si S 1 ' Sr�ees 1 � I 2 eq v qoo a,2 �1� �•YO via N V I `1 lii 1 Ell 2 D 1 0 w 10 •1 \: n )1 _ �I 1 1. w se I se ` .. _ .. SS; �i (or) r ..._�; ( llnl.:' 4g1_.l x I ` , f ii , , i�)1 I �l0 1�'w1 L _ iul i i51 I Lap (. V 1 ' , . � � 1 �A �*��lal�p)� n 57 RD _ .US:-�' 6q�1 \\ [ril• ' l yn -N�6gh tt� �e;�_?1 1 �_-------- _ _� _L-E_ —: _ _ —P `Y _ _ _�— — _ _ —SAYE _ ' S T Exhibit G-Ia ° f STUBBS BAY STUDY AREA: of ° " I Septic System Replacement Area Capabilities -- - - L :K RA-75 „ w ` 10 - --- (Does not take into account soils or z topography - see text) Z 1 _ _ L 41611 Si \�11L6 (,ate ----- 4. ?a" ell r '\ 28 Wo ,Y v I z, 24 23 IDE KEY I RA•0-1225, Impossible to replace erleting drainfleld system r1N1n Code requiremsnte... ii ® R1.1226-1975, 0ndesiraDla bed -type drainfield 1s only feu1DL raplaeuent possibility... Ill ® RA•1976-5000, Property contains potential eras for a slegle replacement system but no aft. site... IV Ej RA.5001-p1msl F-9b potential epees exists for primary and alternate replacemsnt systems... Exhibit G-Ib STUBBS BAY STUDY AREA: Septic System Replacement Area Capabilities RA - 75 (Does not take into account soils or topography - see text) IIIII�� - IMLWI II:ilI — =_b,� I IU71 -I MIN INLA .. . p j.•l4 1. WNW t7 61 �1 - I► IUAt � II Is Yel KEY-14 L1 •r�rr�- .Q7) \10� I �,� I ® M=0-12251 I1—iblo to roplaoo erleting drelnfleld ` \ z - ® eyatem vlthin Code req�ltemonte... V C3 op S21 ` SI M-1226-19751 Undesirable beo Apo droinflcld Se only ` leulble replacement possibility... ' L`O 4 III ® M-19]a-5000. Property contains potential areoe for aEj ��r Mpq single repl—nt ey,— but n eIt. site... IV WI•>001-plus• Enough potential .par. e.lete for primary 1 �O and .ltetnat. revlace enc .r•cm.... ljl EILEEN ST � — - 1 52 01 1 2 eq ) ' OL Im 30 1 1 �Ir• a �— r�' N - �1� ] Liar �° 1� �_....I. j dial I' '�a> i (c I rwa� ..' ��. se se .,\ �� . � ®) ...�5}., IL•- (ae) �---(a�ii I ...lnl (�a) � �`•:. - j s,� • I - ,� B � i � lB4 V � � �I I [3Di •1 � -.�y.f a,�•SD. I - ��ac •• IQI � al) 4.. �9l)� F I ^ i � �17��•1 i o,.o• I 6i%. \ N„ ilx(�'� .� I i V). �1 •t 1 }- ... ../L,) 7.i/lc 02 I¢ I 04ee3 I ���. ��,����-»� lii"s (i51��):gi)Lsl•�).� r I :�� ',�} ;��i riC��.. \i�l`I In57 � H ;5 6 5 //•) I \ r`10 �1 t, ll i O64 V. $ AGE 'r - _ BAY `view_- _ J Zi It - — — — — — — — — — -- Z Z T Exhibit G—Ha 4 V 9 STUBBS BAY STUDY AREA: Septic System 'I; �Zl Replacement Area Capabilities 9 1I 1 i a 1 RA-50 10 (Does not take into account soils or topography - see text) �•,,�3 a �_ -- !" - -- - - - - -- -- --- _ • -- --- - ISO 485�0 I1�37 31 a 5 I al lal ice, D (ii .1 1 27 24 23' 1Cvii"1 ,51 1� \ e0 FA KEY I ® nA.0-1775. Iepossibls to replace .elating drainfield systen eltbin Code requlreaents... >:1 ® M-1216-1973. Undesirable bad -type dralnfield is only feaalbla replaeaoeOt possibility... III ® 1A 1976-5000. Property contains potential ere. for a single repla t systm but no alt. @Its... ly M-5001-pins. Enough potential spew exists for prLsary am Altarwta repla nt aysteas... Exhibit G-IIb STUBBS BAY STUDY AREA: Septic System Replacement Area Capabilities —T RA-50 (Do•�s not take into account soils or topography - see text) PROPERTY DATA Appendix Lot Code Map Street Owner's Area, No. Rey Address Name Acres --------------------------------------------------- ----- 1 A 5200 Bayside Rd. Thomas Smieja 1.12 2 A 3240 Bayside Rd. Donald Boylan 1.64 3 B 3280 Bayside Rd. George Jukish 1.00 4 C 3310 Bayside Rd. John Wojcik 0.90 5 D 3348 P�yside Rd. Harriet Mehl 0.29 6 E 3382 Bayside Rd. Mrs. A.L. Addison 0.92 7 E 3390 Bayside Rd. Robert Huber 0.51 8 P 3400 Bayside Rd. Bobby Meyers 0.46 9 G 3420 Bayside Rd. Robert Anderson 1.21 SO G 3440 Bayside Rd. Todd Ziesm�r 2.10 11 H 3470 Bayside Rd. Daryl Carlson 2.30 12 1 3510 Bayside Rd. Lester Nelson 1.55 13 I 3560 Bayside Rd. Alvin Balgaard 1.75 14 J 3568 Bayside Rd. Jeffrey Bartlett 0.67 IS X 3580 Bayside Rd. Victor Norton 2.25 16 L 3640 Bayside Rd. Herbert T. Olson 1 2.00 17 M 3700 Bayside Rd. Jaws Maus 2.0 dry 18 M 3750 Bayside Rd. John Burger 2.5 dry 19 N 3770 Bayside Rd. Steven Gardiner 0.33 20 N 3775 Bayside Rd. Gerald Roulette 0.6 dry 21 0 3780 Bayside Rd. Hazel Anderson 1.10 22 P 3820 Bayside Rd. Landmark Const. 2.0 dry 23 0 3830 Bayside Rd. Betty L. Miner 2+ dry 24 R 3845 Bayside Rd. - Leonard Lofgren 0.17 25 0 3860 Bayside Rd. Betty L. Miner 1.6 dry 26 R 3855 Bayside Rd. Peggy Peterson 0.20 27 S 3865 Bayside Rd. David Dianis 1.80 28 T 3895 Bayside Rd. Lee Marren 1.00 29 U 3965 Bayside Rd. Fred Blanch, Jr. 0.98 30 X 165 Bederwood Rd. George Terp 0.40 31 V 185 Bederwood Rd. Neal ion 0.65 32 V 200 Bederwood Rd. 7oAn. `son I.I+ 33 V 222 Bederwood Rd. Jeffr- ler 0.88 34 W 235 Crestview Ave. Sheld, t 0.29 35 X 240 Crestview Ave. Riche• ,y 0.57 36 W 245 Crestview Ave. Otis Richie 0.14 37 W 255 Crestview Ave. Joyce Soutor 0.14 38 Y 265 Crestview Ave. John Winter 0.14 39 X 270 Crestview Ave. Douglas Nash 1.60 40 Y 275 Crestview Ave. Harold Hanson 0.14 41 Y 285 Crestview Ave. Russell Anderson 0.29 42 X 290 Crestview Ave. Patty Clapp 0.29 43 Z 300 Crestview Ave. Steven Beyer 0.16 44 AA 315 Crestview Ave. Shannon/Nankivell 0.29 45 Z 320 Crestview Ave. John Lehmeyer 0.54 EXISTING SEPTIC SYSTEM AND System Components, 1st 2nd Drain- Tank Tank field Other ----- ----- ----- ----- X X X X X X X X X X X X --X-- X X _ WELL DATA Con- formity Date of Classif. Last Insp. ------------------ 3 5-8-87 2 12-3-87 3 12-3-87 2 8-7-05 3 12-3-67 _ 2 11-19-86-- Private Well Distance From Nearest Septic System -------------- 50' 70' 50' 50' 40' Less Than 50, ---- X SYSTEM REPLACEMENT CAPABILITIES RA-50 RA Classif. • Area 4e.f.) I II III IV -------- --- --- --- --- 7,000 X 22,000 X 5,000 X 1,600 X 600 - X RA-75 Area (s.f.) -------- 5,700 15,000 4,500 1,300 0 3,600 RA Clatsif.• 1 II III --- --- --- --- X X X X IV X X _ � 50, 6,200 X X X X 2 30-1-84 80' 9.100 X 7,400 X X X X 2 12-14-67 55, 6.000 X 3,500 X X X X 2 9-3-85 75' 15,000• X 15,000+ X X X X 2 12-14-87 55' 15,OOf X +5,G00+ X X X X 2 12-14-87 80' 20,000+ X 20,000+ X X X X 2 12-6-82 65' 25,000+ X' 25,000+ X X X 3 10-3-84 36 X 20,000+ X 20,000+ X X X X 1- 12-10-84 50' 4.600 X 3,200 X X X X 2 12-6-82 60' 30,000+ X 30,000+ X X X X 1 7-16-81 75' 40,000+ X 40,000+ X X X X 2 2-23-87 60, 30,000+ X 30,000+ X X X X 1 12-2-82 75' 40,000+ X 40,000+ X X X 3 6-12-87 40' X 2,000 X 1,400 X X X X 2 '-28-84 05, 600 X 600 X X X 3 10-3-04 30' X 15,000 X 13,000 X system unknown 37 1986 7 25,000+ X 25,000+ X X X X 4 11-7-83 90, 50,000+ X :0,000+ X X X X 4 9-25-85 48' X 0 X 0 X X X X 2 12-2-87 70, 19,000 X 21,000 X X X X 4 5-26-06 35' X 0 X 0 X X X X 2 10-1-84 50, 25,000+ X 22,000 X X X X 2 6-21-79 75' 16,000 X 14,000 X X X X 2 9-17-86 75' 14,000 X 11,000 X X X 3 12-23-86 40' X 3,200 X 1,500 k X X X 2 10-31-86 55' 8,000 X 6,000 X X X X 2 12-6-82 50' 61000 X 5,000+ X X X 3 10-9-86 50, 2,000 X 300 X X X 3 12-3-87 49' X 2,600 X 1,500 X X X 3 12-3-87 50, 6,700 X 4,500 X X X 3 12-3-87 52' 100 X 0 A X X 3 12-3-87 55' 0 X 0 X X X 3 12-3-87 60' 0 X 0 X - X X X 4 12-3-87 60' 20,000+ X 20,000+ X X X 3 12-3-67 60' 150 X 0 X X X 3 12-3-87 45' X 2, 500 X 250 X X X X 2 12-3-87 X 1,700 X 100 X X X X HT 3 12-3-87 j. 11100 X 350 X X X 4 12-3-87 50' 2,100 X 900 X X X X 2 1-13-87 73' 7,600 X 3,9G0 X EXISTING SEPTIC SYSTEM AND WELL DATA PROP);RTY DATA Private Well SYSTEM fiEPLACEt•IENT CAPABILITIES Lot System Components, Con- Distance From Less RA-50 DA Classif.• RA-75 RA Classif.' Appendix Street Owner's Area, 1st 2nd Drain- formity Date of Nearest Septic Than Area Area Code Code No. Map Xey Address Name Acres Tank Tank field ----- Other ----- Classif. -------- Last Insp. ---------- System -------- ------ 50, ---- (s.f.) ------ -- I --- II_ I11 _IV -- (s.f.) -"'------ I I1 --- -- 1I1 IV No. -_r --__ "------- AA -------------------- 325 Crestview Ave. -------------------- ----- William Gvllivan 0.43 ----- X ----- X X 2 12-3-87 30' X 51500 X 1,750 X .. 46 46 BB 350•Crestview Ave. Rose Madden 0.44 X X 4 12-3-87 75 400 X 0 X 47 47 CC 3403 Eastlake St. Brian Peterson 0.12 X X? 4 12-3-87 40' X 0 X - 0 X 48 48 CC 3405 Eastlake St. Dennis McGreevy •0.12 X X? 3 12-3-87 30' X 0 X 0 X' 49 49 50 CC 3407 Eastlake St. David Burns 0.10 X X? 3 12-3-87 45' X 0 X 0 X 50 51 CC 3409 Eastlake St. A. Fleischaker 0.13 X X? 4 12-3-87 15'? X 0 X - 0 X 51 DD 3415 Eastlake St. Linda Freeman 0.12 X X 4 12-3-87 25' X 0 X 0 X 52 52 53 BE 3424 Eastlake St. Thomas Radke 0.42 X X X HT (1) 12-4-86 70' 0 X 0 X 53 3425 Eastlake St. Walter M. Olson 0.12 No system -• 12-3-87 - 375 X 0 X 54 54 55 DD DD 3435 Eastlake St. Charles Balgaard 1.12 HT (1) 12-3-67 50' 15 X 0 -X 55 56 EE 3444 Eastlake St. Dean Mange 0.38 X X X HT �(1) 9-2-83 70' 0 X 0 X 56 57 EE 3464 Eastlake St. Mark Hunaley 0.39 X X X HT (11 6-20-86 601. 0 X 0 X 57 58 DD 3465 Eastlake St. Laverne Campbell 0.26 % X X 4 12-3-87 40' X 0 % 0 X 58 59 FF 3620 Eileen St. Stephen Whitman 1.70 X X X 1 9-4-86 55' 25,000+ X 25,000+ X 59 60 FF 3630 Eileen St. George Burnhart 1.90 X X X 1 9-16-86 75' 40,000+ _% 40,000+ X 60 61 GG 345 Leaf St. Thomas Meyers 1.77 •X X 3 9-15-86 60' 40,000+ X 40 ,000+ X 61 62 HH 215 Tonka Ave. Mickey Olsgard 0.24 No system - 7-6-82 - 3,500 X 2,OD0 X 62 63 HH 225 Tonka Ave. Robert LaFavor 0.29 X X X 2 12-14-87 50' 5,500 X 2,500 X. 63 64 11 230 Tonka Ave. James Fulkerson 0.43 X X X 2 12-14-87 35' X 6,300 X 4,700 X 64 65 JJ 250 Tonka Ave. c-: ild Briggs 0.43 X X 3 2 12-14-87 12-14-87 60' 70' 4,000 X 11000 X 65 66 JJ 280 Tonka Ave. Dean punell 0.29 X X X 11500 X 450 X 66 67 K% 295 Tonka Ave. Henry Schmitz 0.34 X X X 2 12-14-87 46' X 51000 X 2, 000 X 67 68 LL 330 Tonka Ave. Lewis Anderson 0.29 X X X' 3 12-14-87 60' 825 X 300 X f8 69 LL 340 Tonka Ave. Brad Peterson 0.14 X X 3 12-14-87 70' 200 X ISO X 69 70 MM 309 Westlake St. Gregg Perl 0.86 % X X 4 - 9-22-86 9-22-06 60' 8,500 X 61500 X 70 71 NN 324 Westlake St. Chas. Miller 0.69 No system 10,900 X 10,300 X 71 72 NN 332 Westlake St. Frank Lowry 0.69 X X X 2 9-23-86 601, 8,300 X 7,700 X 72 73 NN 340 Westlake St. Phyllis Stenderson 0.69 X X X 2 9-23-86 60' 8,100 X 7,000 X 73 74 MH 341 Westlake St. Ronald Olsen t.57 X X 3 9-23-86 70' 18,000 X 14,000 X 74 75 00 348 Westlake St. Thomas Connelly 0:68 X X 3 1 9-22-86 9-23-86 45. 45' X X 7,100 15,000 _ - X_ X 6,300_ 13,000 X X 75 76 MM 349 Westlake St. Edna Anderson 0. 33 X X X 76 77 00 356 Westlake St. Edward Anderson 0.66 X X 3 9-23-86 48' X 4,300 X 3,000 X 77 78 78 00 364 Westlake St. Wallace Paasch 0.65 X X X 2 9-23-86 40' X 2,350 X 1,850 X 79 79 PP 365 Westlake St. Eleanor.Meland 0.24 X X 3 9-23-86 50, 2,000 X 1,000 X X 80 80 00 372 Westlake St. Dean R. Masser 2.10 X X X 4 9-22-86 70, 15,000 X 11,000 81 PP 373 Westlake St. Charley Langert 0.24 3 9-22-86 20' X X X 1,500 X - 0 X 81 82 82 PP 389 Westlake St. Janet Donaldson 0.55 X X 4 9-22-86 100, 3,300 X 0 X II - RA factor Of 1226-1975 III RA factor of1976-5000 IV = RA factor of 5001-plus 5H A•Y P- c N,> ?e I VE &v wsco S. A 1. 1 RA 1 .1 FAsa` 7, Goo fA PAS - M.'r, #71 324 Westlake Street Charles #72 332 W stlake Street Frank Lowry #73 340 Westlake Street Phyllis Stenderson SHEET NN fp-: 7,il- fr —� .r G• :,_R�7,��J,;��a•� •,<<.-¢��S•`S^\ _ _ 3�0'1 pk / ' AA 2j�S0 i�� -- ...----��<.5..�=3�"' ��rZJ ��wO�s:�""'"' } •yyi i' 2A-,r= I05D i:. �{ . R �r�'!.8t:ileKrOP :4RiV8 :,•' w 99.. ;/: a z 5..1 7.? • 0.2 P. Hausa! /! 45 _./.. a.. uae••e __ y / 34 :�. �so /Sono ±' _ i q ; q�• Cv 4. �.nw, 92�--' -�•:-zee... 5- •� .,5.. �:.._ :+i''_ /LS 219Cp0/N° � •`��5 // 7S A /7B E b/ ./7.- �•. .... $!•/OR L/NE A9 OF ✓a[�• d, /967 /3 q75 348 Westlake Street A L LEY � Thomas Connelly 477 356 We Street Edwara Anderson �.r/ I �� �• Q^ t/ #78 364 Westlake Street �/t J {••��'1 7 Wallace r .asch 480 372 Westlake Street Dean Maeser SHEET 00 .a Ti�BtR Y.,i� tt� � OU 0C / L► 5'r A G� V GUSA ArNwu , Z3, a�►� xa194-r-, Ai-,6 D-?tp 3 fs ® Z Li►.ArC ti is` s;�r�A A►►� h �I AIL- i'LkNnArs-EDS-ra li}Ji K%,A. j` v�hSHF�� JER�t+ 1 L U I Y�►iCT 1A s-rZP —= ' - Mrnovm BY auww my mod/ I sl 41 WALE: &TE, .rA I iAiL DWw #4- cF TLAkllt t b6w 1� bA� Ml�0.R M"116 w ILL F- OSED OmAtL C&L wmL 3 'ATeAk. f P(w o Pueewwt �o�, w x t ZK 4o ~ TD A►.L iimAs. To t& w4Ro NvN k MtO, cP Iv 6Afi& W(W As_-pRP. "JtA+I. titO. cF 5 ST4)ir s -�WkTM7. ALL'n.►,artR6 -tnss o & yyl1kAtk%D rya, of 'S of WA&*TZ) ALLFtA+`tr HKi1Rdw^^�r� r1Rt7 �20.WiR7�rt�l7e rfcS Tmv% VA 'MR- WwwkserA I Wk1 ,t- vi /wje!'lP'�'ION it 1�'ILliA4T •F NV.`M1F1A�— �6�aa.b.Q Kl���3�.CJTsacr�"a4s� --Ir* %t L, L c�°x �b` CCD*P.S�AYJS. lY4I S7h SCALE: •YVROVEO BY pR�W" SY�•�_ DATE. �JhR� Ti tL.' (J-�71U1 J S714u� ow wwo M�