HomeMy WebLinkAbout08-11-2025 - Agenda Packet City Council - regular meetingAgenda
City Council Meeting
Monday, August 11, 2025, 6:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
952-249-4600 /oronomn.gov
Roll Call
Pledge of Allegiance
Housing and Redevelopment Authority
HRA Annual Meeting
Approval of Agenda
Consent Agenda
These items are considered routine and will be enacted by one motion with no discussion unless a council member or staff requests and
the item will be removed from the consent agenda for separate discussion and action.
1. City Council Minutes
2. Claims/Bills
3. Annual Appointments - Resolution 7603
4. Fireworks Display, SEP25-000008 - August 20
5. Contract - School Resource Officer - Westonka School District
6. Resignation of Part -Time Firefighter
7. Hire Part -Time Firefighters
8. Alcohol Sales - Compliance Review
9. Request for Proposals - Health Insurance
10. Request for Proposals - Recycling Collection
11. LA25-000016, 2545 Dunwoody Avenue, Conditional Use Permit - Resolution 7605
12. LA25-000023, 1390 Rest Point Road, Variances - Resolution 7606
13. LA24-000069, 2300 6th Avenue N, Green Haven Farm, Final Plat - Resolution 7604
14. LA25-000026, 1080 Ferndale Rd West, Variances - Resolution 7607
15. Donation for Park Signs - Resolution 7602
Presentations
16. Gillespie Center Update
Public Comments - (limit 3 minutes per person)
This is an opportunityfor the public to address the City Council. The council will not engage in discussion or take action on items
presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should
state their name and home address at the podium before speaking. Speakers should be mindful of time and limit their remarks to three (3)
minutes to allow sufficient opportunityfor others to speak. We encourage speakers to address their comments to the mayor and council
and to keep their remarks respectful and relevant. Please no personal attacks. Criticism of ideas is acceptable, but attacks against
individuals are not tolerated. Please make your statements in a civil manner. Similarly, we ask everyone in the audience to be respectful of
speakers and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise.
Community Development Report
17. LA25-000025, 1530 Orchard Beach Place, Variance
Finance Report
Sign up for email notifications at oronomn.gov
18. Request for Proposals - Professional Auditing Services
Attorney Report
City Administrator/Engineer Report
19. Work Session and Council Training Schedule
Council Committee Reports
Mayor/Council Report
Closed Session
20. Annual Performance Review of the City Administrator
Adjournment
Upcoming Events
Aug 18 Planning Commission
Aug 25 City Council
Sept 01 Office Closed - Holiday
Sept 08 City Council
Sept 15 Planning Commission
Sept 20 Fall Clean-up Day
Sept 22 City Council
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K
AGENDA ITEM
Date: August 11, 2025
Title: HRA Annual Meeting
Presenter: Maggie Jin, Finance Director
Section: Housing and Redevelopment Authority
Purpose:
To hold the annual meeting of the Housing and Redevelopment Authority (HRA).
Item:
2. Background:
The Bylaws of the Housing and Redevelopment Authority (HRA) provide for a meeting to be held
annually. Due to staff turnover, the 2024 annual meeting was not held.
3. Staff Recommendation:
Staff recommends holding the annual HRA meeting to follow the agenda attached.
COUNCIL ACTION REQUESTED
Motion to hold the annual HRA meeting.
Exhibits
08-11-2025 HRA Agenda
Item 1 - HRA Meeting Minutes
Item 2 - HRA Officer Election
3
Agenda
Annual HRA Meeting
Monday, August 11, 2025, 6:00 PM
Orono Council Chambers 12780 Kelley Parkway, Orono, Minnesota 55356
952-249-4600 1 www.orononm.gov
Roll Call
Approval of Agenda
Approval of Minutes
1. HRA Meeting of March 13, 2023
Bills and Communication
Election of Officers
2. Election of Officers
Reports of Committees
Unfinished Business
New Business
Adjournment
4
AGENDA ITEM
Date: August 11, 2025
Title: HRA Meeting Minutes
Presenter: Maggie Jin, Secretary
Section: HRA Meeting
1. Purpose:
The purpose of this item is to approve the March 13, 2023 HRA meeting minutes.
2. Staff Recommendation:
Staff recommends approval of the March 13, 2023 HRA meeting minutes.
COUNCIL ACTION REQUESTED
Approve the March 13, 2023 HRA meeting minutes.
Exhibits
A. 03-13-2023 HRA Meeting Minutes
Item: 1
Minutes
ORONO HRA MEETING
Monday, March 13, 2023, 6:00 PM
Orono Council Chambers 12780 Kelley Parkway, Orono, Minnesota 55356
ROLL CALL
The Orono HRA met on the above -mentioned date with the following members present: Mayor Dennis
Walsh, City Council Members Matt Johnson, Alisa Benson, and Victoria Seals. City Council Members
Richard Crosby, III was absent. Representing Staff were City Administrator/Engineer Adam Edwards
Interim, Community Development Director Laura Oakden, Finance Director Ron Olson, and City
Attorney Soren Mattick.
Mayor Walsh called the meeting to order at 6:00 p.m.
APPROVAL OF AGENDA
1. APPROVAL OF HRA MEETING MINUTES OF MARCH 13, 2023
Walsh moved, Johnson seconded, to approve the minutes of the HRA meeting of March 13, 2023, as
submitted. VOTE: Ayes 4, Nays 0.
BILLS AND COMMUNICATIONS
None.
2. ELECTION OF OFFICERS
Walsh moved, Johnson seconded, to elect Mayor Dennis Walsh as HRA Chair, Victoria Seals as
HRA vice -chair, and Ron Olson as HRA Secretary. VOTE: Ayes 4, Nays 0.
REPORTS OF COMMITTEES
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
None.
ADJOURNMENT
Walsh moved, Seals seconded, to adjourn the Orono HRA meeting at 6:02 p.m. VOTE: Ayes 4,
Nays 0.
ATTEST:
Christine Lusian, City Clerk Bob Tunheim, HRA Chair
Page 1 of 1
AGENDA ITEM
Date: August 11, 2025
Title: Election of Officers
Presenter: Maggie Jin, Secretary
Section: HRA Meeting
Item: 2
1. Purpose:
To elect the HRA Officers.
2. Background:
The Bylaws of the Housing and Redevelopment Authority (HRA) provide for a meeting to be
held annually at which time the officers are elected. Article II of the bylaws of the HRA
identify the five members of the City Council as Commissioners and designate the City's
Finance Director, as the Secretary and non -voting member of the HRA. Historically the
Mayor and Acting -Mayor have filled the positions of Chair and Vice -Chair. If the Council
wishes to continue this practice, The 2025 officers would be:
The recommended officers are:
a) Chair — Bob Tunheim
b) Vice -Chair — Alisa Benson
c) Secretary — Maggie Jin
The HRA bylaws are attached for reference. The bylaws were last amended February of
2019.
3. Staff Recommendation:
Staff recommends making a motion to elect officers for the HRA.
COUNCIL ACTION REQUESTED
Motion to elect the officers of the HRA as presented.
Exhibits
A. HRA Bylaws
7
BYLAWS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF MINNESOTA
ARTICLE I — THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the "Housing and
Redevelopment Authority of Orono, Minnesota".
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle
and shall bear the name of the Authority and the year of its organization.
Section 3. Office of Authority. The offices of the Authority shall be at City offices of
the City of Orono, State of Minnesota, but the Authority may hold its meetings at such other
place or places as it may designate by resolution.
ARTICLE II — COMMISSIONERS
Section 1. The five members of the Orono City Council shall serve as Commissioners of
the HRA pursuant to the Resolution of City Council Resolution 2998, passed on July 22, 1991
and amended on August 12, 1991. Pursuant to the same resolution a Commissioner's term of
office shall be concurrent with their term as City Council members. A successor Council
member shall succeed to a term as Commissioner upon taking the oath of office as a Council
member.
ARTICLE III — OFFICERS
Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice -Chairman,
and a Secretary.
Section 2. Chairman. The Chairman shall preside at all meetings of the Authority.
Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all
contracts, deeds and other instruments made by the Authority. At each meeting the Chairman
-1-
8
shall submit such recommendations and information as he/she may consider proper concerning
the business, affairs and policies of the Authority.
Section 3. Vice -Chairman. The Vice -Chairman shall perform the duties of the Chairman
in the absence or incapacity of the Chairman; and in case of the resignation or death of the
Chairman, the Vice -Chairman shall perform such duties as are imposed on the Chairman until
such time as the Authority shall select a new Chairman.
Section 4. Secretary. The City Finance Director shall serve as the Secretary, who shall
be a non -voting member, and shall perform the duties of a Secretary for the Authority. (amended
May 29, 2007) The Secretary shall sign all orders and checks for the payment of money and
shall pay out and disburse such monies under the direction of the Authority. All such orders and
checks shall be counter -signed by the Chairman except as otherwise authorized by resolution of
the Authority.
Section 5. Executive Director. The Authority may employ an Executive Director or
Consultant who may have general supervision over the administration of its business and affairs,
subject to the direction of the Authority. He/she may be charged with the management of the
housing projects of the Authority.
As assistant to the Secretary, the Executive Director or Consultant in his/her own name
and title shall keep the records of the Authority, shall act as Secretary of the meeting of the
Authority and record all votes, and shall keep a record of the proceedings of the Authority in a
journal of proceedings to be kept for such purposes, and shall perform all duties incident to
his/her office. He/she shall keep in safe custody the seal of the Authority and shall have power
to affix such seal to all contracts and instruments authorized to be executed by the Authority.
Under the direction of the Secretary, the Executive Director shall have the care and custody of all
funds of the Authority and shall deposit the same in the name of the Authority in such bank or
-2-
9
banks as the Authority may select. He/she shall keep regular books of accounts showing receipts
and expenditures and shall render to the Authority, at each regular meeting (or oftener when
requested), an account of his/her transactions and also of the financial condition of the Authority.
He/she shall give such bond for the faithful performance of his/her duties as the Authority may
determine.
The compensation of the Executive Director shall be determined by the Authority.
Section 6. Additional Duties. The officers of the Authority shall perform such other
duties and functions as may from time to time be required by the Authority of the bylaws or rules
and regulations of the Authority.
Section 7. Election or Appointments. The first Chairman shall, pursuant to his/her
appointment, serve in the capacity of Chairman until continuation or expiration of his/her term of
office as Commissioner. The Vice -Chairman, Secretary, and except in the case of the first
Chairman, the Chairman shall be elected at the annual meeting of the Authority from order of the
Commissioner of the Authority, and shall hold office for one year or until their successors are
elected and qualified.
The Executive Director shall be appointed by the Authority. Any person approved to fill
the office of Executive Director, or vacancy therein, shall have terms as the Authority fixes, but
no Commissioner of the Authority shall be eligible to this office.
Section 8. Vacancies. Should the office of Chairman, Vice -Chairman, or Secretary
become vacant the Authority shall elect a successor from its membership at the next regular
meeting, and such election shall be for the unexpired term of that office. When the office of
Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid.
Section 9. Additional Personnel. The Authority may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the
-3-
10
Municipal Housing and Redevelopment Laws of Minnesota applicable thereto. The selection
and compensation of such personnel (including the Executive Director) shall be determined by
the Authority subject to the laws of the State of Minnesota.
ARTICLE IV — MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the
second Monday in January, 1992 at 8:00 o'clock P.M. at the regular meeting place of the
Authority. All future annual meetings will be held in February at the regular place of the
Authority.
Section 2. Regular Meeting. Regular meetings, to the extent they are held, shall be held
at a convenient time with proper notification. (amended May 29, 2007)
Section 3. Special Meetings. Special meetings of the Authority may be called by the
Chairman, or two members of the Authority for the purpose of transacting any business
designated in the call. The call for a special meeting may be delivered at any time prior to the
time of the proposed meeting to each member of the Authority or may be mailed to the business
or home address of each member of the Authority at least two (2) days prior to the date of such
special meeting. All appropriate news media offices must be contacted two (2) days prior to the
call of a special meeting. At such special meeting no business shall be considered other than as
designated in the call, but if all of the members of the Authority are present at a special meeting,
any and all business may be transacted as such special meeting.
Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners
thereof in office from time to time. Three Commissioners shall constitute a quorum for the
purpose of conducting its business and exercising its powers and for all other purposes, but a
smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in
11
attendance, action may be taken by the Authority upon a vote of a majority of the
Commissioners present.
Section 5. Order of Business. At the regular meetings of the Authority the following
shall be the order of business:
1. Roll Call
2. Reading and approval of the minutes of the previous meeting
3. Bills and communication
4. Report of the Secretary/Executive Director
5. Reports of Committees
6. Unfinished business
7. New business
8. Adjournment
All resolutions shall be in writing and shall be copied in the journal of the proceedings of
the Authority.
Section 6. Manner of Voting. The voting on all questions coming before the Authority
shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting.
ARTICLE V — INDEMNIFICATION
Section 1. Indemnification. The HRA shall be authorized to the fullest extent permitted
by law to indemnify any person against expenses and liabilities arising by reason of the fact that
the person is or was a Commissioner, officer, employee, or agent of the HRA.
Section 2. Insurance. The HRA may purchase and maintain insurance `on behalf of any
indemnified person in that person's official capacity against any liability asserted against that
person and incurred by that person in such capacity whether or not the HRA would have been
required to indemnify the person against the liability under Section 1 hereof.
-5-
iV
ARTICLE VI — AMENDMENTS
Amendments to Bylaws. The bylaws of the Authority shall be amended only with
the approval of at least three (3) of the members of the Authority at a regular or a special
meeting.
-6-
13
AGENDA ITEM
Date: August 11, 2025
Title: City Council Minutes
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Purpose:
The purpose of this item is to approve the City Council meeting minutes.
2. Staff Recommendation:
Approve the City Council work session and regular meeting minutes.
COUNCIL ACTION REQUESTED
Approve the City Council work session and regular meeting minutes.
Exhibits
A. 07-28-2025 CC Minutes - work session
B. 07-28-2025 CC Minutes
Item: 1
14
Minutes
City Council Work Session
Monday, July 28, 2025, 4:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
ROLL CALL
City Council members present: Mayor Bob Tunheim, City Council Members Jacqueline Ricks, Jon
Schwingler, Steve Persian (5:15). Absent: Alisa Benson.
Staff present: City Administrator Adam Edwards, Police Chief Correy Farniok, Interim Fire Chief
Shea Chwialkowski, Community Development Director Laura Oakden, Public Works
Superintendent DJ Goman, Parks/Facilities Superintendent Joe Ruthenberg, Finance Director
Maggie Jin, Accountant Anne Hentges, City Clerk Christine Lusian.
GENERAL FUND, TAX LEVY, INTERNAL SERVICE FUNDS
Staff provided a preliminary update on the general fund, tax levy, and internal service fund
budgets. The process is about one-third complete. At this point, the tax rate is estimated at
16.797%, representing a small increase from 2025. For the median -value home in Orono ($1.11
million), this would mean about $14 more per month.
The group expressed interest in keeping the tax rate as stable as possible, while recognizing
rising costs associated with priorities like community engagement, technology, and tree removal.
Key cost drivers include inflation, health insurance changes, new family medical leave law
requirements, maintenance of streets and trees, and union employee compensation packages
(currently in negotiation). Departments are planning for initiatives such as enhanced police
staffing and software, an updated comprehensive 10-year plan, increased tree care and park
maintenance, and the administration of two elections.
Staff will continue refining the budget and present an updated proposal at the September 8 work
session for further discussion.
ADJOURNMENT
Work session ended at 5:48 p.m.
ATTEST:
CITY COUNCIL
Christine Lusian, City Clerk Bob Tunheim, Mayor
15
Minutes
City Council Regular Meeting
Monday, July 28, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Mayor Tunheim called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Bob Tunheim, City Council Members Steve Persian,
Jacqueline Ricks, and Jon Schwingler. Members absent: Alisa Benson
Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance
Director Maggie Jin, Community Development Director Laura Oakden, and Parks Superintendent Joe
Ruthenberg.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
The agenda was approved by consensus.
CONSENT AGENDA
1. City Council Minutes
2. Claims/Bills
3. Accepted Donation from the Minnetonka Beach Civic Association - Resolution 7598
4. Donation to Big Island Park - Resolution 7599
5. Hire Seasonal Employee
6. Appoint Interim Deputy Fire Chief
7. Summary Ordinance Publications, Ordinance 314 & 315
8. LA25-000028, City Code Recodification, Ordinance 312
9. Upcoming Work Session/Council Training Schedule
Ricks moved, Persian seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 4, Nays
0.
PRESENTATIONS
10. Acceptance of CenterPoint Energy Community Safety Grant Award - Resolution 7600
Roger Smith of CenterPoint Energy presented a Community Safety Grant for $2,500.
Persian moved, Ricks seconded, to adopt Resolution 7600 accepting the CenterPoint Energy
Community Safety Grant. VOTE: Ayes 4, Nays 0.
PUBLIC COMMENTS
There were no public comments.
COMMUNITY DEVELOPMENT REPORT
11. LA25-000029, City of Orono, Comprehensive Plan Amendment #8, Resolution7601
Page 1 of 3
16
Minutes
City Council Regular Meeting
Monday, July 28, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
The City Council is requested to review the Staff report, receive a presentation, and discuss and adopt the
resolution amending the Comprehensive Plan to clarify a discrepancy.
Ricks moved, Persian seconded, to adopt Resolution 7601 for LA25- 000029 approving
Comprehensive Plan Amendment #8. VOTE: Ayes 4, Nays 0.
IWIeElelyDo11119000 1117: ' 1 ']DIY
12. 2025 Expenditure Budget Overage
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the 2025 Expenditure Budget overages in the areas of tree service, fleet vehicles, fire equipment, data
processing, office equipment rental, and software licensing, totaling an overage of $181,000, with
$50,000 of that in the general fund. Some are a result of moving line items within the budget. Some are
the result of moving expenditures within the budget, and others may be offset by underspending in
different areas, so the final amount is likely to be less, according to Finance Director Jin.
The Council discussed the item and asked questions of staff.
Persian moved, Ricks seconded, to approve the overages as proposed. VOTE: Ayes 4, Nays 0.
PARKSREPORT
13. Purchase Park Signs
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the purchase of park signs. Parks Superintendent Ruthenberg explained $25,000 had been budgeted for
six signs. The City can complete the project with 11 new signs for $27,995.
The Council discussed the item and asked questions of staff.
Ricks moved, Persian seconded, to purchase 11 new park signs. VOTE: Ayes 4, Nays 0.
Claire Berrett, 1085 Brown Road South, president of the board of directors of the Orono Garden Club,
thanked the City Council for approving 11 signs and indicated the Club wanted to donate the cost of the
signs that exceeded the budgeted amount.
Ricks moved, Schwingler seconded, to accept the donation of the Orono Garden Club for the
purchase of park signs. VOTE: Ayes 4, Nays 0.
CITY ATTORNEY REPORT
None.
CITY ADMINISTRATOR/ENGINEER REPORT
Page 2 of 3
iIrA
Minutes
City Council Regular Meeting
Monday, July 28, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
City Administrator/Engineer Edwards updated the Council on street and sewer improvement projects.
COUNCIL COMMITTEE REPORTS
14. Council Committee and Board Reports
Ricks reported on the police commission meeting and the topics of addressing e-bikes and Night to Unite
on Aug. 5.
Persian reported on progress working out the Fire Department Joint Powers Agreement with the City of
Long Lake.
MAYOR/COUNCIL REPORT
Mayor and Council provided reports.
FI 1111111 ko-Wlu I OWN N
Persian moved, Ricks seconded, to adjourn the meeting at 6:30 p.m. to Monday, August 11, 2025, at
6:00 p.m. VOTE: Ayes 4, Nays 0.
ATTEST:
Christine Lusian, City Clerk Bob Tunheim, Mayor
Minutes approved by Orono City Council August 11, 2025. Meeting videos and transcripts
available at oronomn.gov.
Page 3 of 3
18
AGENDA ITEM
Date: August 11, 2025
Title: Claims/Bills
Presenter: Kellie Hoen, Administrative Assistant
Section: Consent Agenda
Item: 2
Purpose:
The purpose of this action item is to approve payment of claims made on the City for services
and/or products provided to the City.
2. Background:
The attached claims for payment have been received by the City. Staff has reviewed the claims and
is recommending approval of the listing for payment. The claims will be paid by checks 126512 to
126588, and ACH transactions 20130721 to 20130727 totaling $299,126.21.
3. Staff Recommendation:
Staff recommends approval of a motion authorizing payment to the claims listed as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register 2025-08-06
19
City of Orono Check Register- COUNCIL REPORT Page: 1
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Payee
Issue Date
Number
Number
ACROSS THE STREET PRODU
08/11/2025
126512
28283
101-42260-437
ONLINE BLUECARD TRAINING AND CE
Total 126512:
AHMED ADEEB OR NARIMAN S
08/11/2025
126513
UB REFUND
999-10015
UB REFUND - 3703 LIVINGSTON AVE-ADEEB/S
Total 126513:
ALLEN'S SERVICE
08/11/2025
126514
25-44581
701-49800-402
PD SQUAD TOWED
Total 126514:
AT&T MOBILTY
08/11/2025
126515
2873263283
701-49800-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-43100-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
602-49450-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
601-49400-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-41900-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-43000-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
613-49830-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-42110-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-42400-321
AT&T BILL 06/26/25-07/25/25
AT&T MOBILTY
08/11/2025
126515
2873263283
101-45200-321
AT&T BILL 06/26/25-07/25/25
Total 126515:
BAYCOM, Inc. c/o OwnersEdge, 1
08/11/2025
126516
EQUIPINV_0
710-49970-575
BAYCOM/3 SQUAD COMPUTERS
Total 126516:
BCATRAINING
08/11/2025
126517
42052
101-42110-437
TRAINING/DMT/SCHULTZ
Total 126517:
BOB TUNHEIM
08/11/2025
126518
07.2025 B. T
101-41110-437
LMC ANNUAL CONFERENCE - TUNHEIM
Total 126518:
BOYER TRUCKS - ST MICHAEL
08/11/2025
126519
092P13745
701-49800-222
712 VEHICLE PARTS CREDIT
BOYER TRUCKS - ST MICHAEL
08/11/2025
126519
093S9424
701-49800-402
428ALIGNMENT
Department Invoice
Amount
Fire Protection Services
2,788.01
747.84
Fleet Services
Fleet Services
.11-
43.69
Brush Site
38.23
Sewer
120.75
Water
158.98
Central Services
241.08
Public Works Department
440.51
Golf Course
81.92
Police Department
76.46
Building & Zoning
163.84
Parks
38.23
IT Services 11,100.00
Police Department 75.00
Mayor & Council 683.36
Fleet Services .50-
Fleet Services 110.00
20
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Page: 2
Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126519:
109.50
BUSINESS ESSENTIALS
08/11/2025
126520
WO-1335924
101-41900-201
COPY PAPER
Central Services
266.94
Total 126520:
266.94
CAPITOL BEVERAGE SALES L.P
08/11/2025
126521
3166604
613-49830-091
BEER
Golf Course
206.10
CAPITOL BEVERAGE SALES L.P
08/11/2025
126521
3166604
613-49830-092
POP RESALE
Golf Course
336.70
CAPITOL BEVERAGE SALES L.P
08/11/2025
126521
3169649
613-49830-092
POP
Golf Course
249.99
CAPITOL BEVERAGE SALES L.P
08/11/2025
126521
3169649
613-49830-091
BEER
Golf Course
72.00
Total 126521:
864.79
CARGILL INCORPORATED
08/11/2025
126522
2911262507
601-49400-216
NAVARRE WATER PLANT SALT
Water
6,579.71
Total 126522:
6,579.71
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
601-49400-381
GAS SERVICE 06/20/25-07/22/25
Water
659.56
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
602-49450-381
GAS SERVICE 06/20/25-07/22/25
Sewer
678.40
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
101-41900-381
GAS SERVICE 06/20/25-07/22/25
Central Services
225.90
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
101-42110-381
GAS SERVICE 06/20/25-07/22/25
Police Department
84.63
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
101-42260-381
GAS SERVICE 06/20/25-07/22/25
Fire Protection Services
124.69
CENTERPOINT ENERGY MAIN
08/11/2025
126523
07.2025
613-49830-381
GAS SERVICE 06/20/25-07/22/25
Golf Course
36.65
Total 126523:
1,809.83
CENTRAL PENSION FUND SOU
08/11/2025
126524
08.07.25 FU
101-21705
CENTRAL PENSION FUND 08.07.2025
2,238.00
Total 126524:
2,238.00
CITY OF BLOOMINGTON
08/11/2025
126525
25211
601-49400-489
WATER BACTI SAMPLES
Water
42.00
Total 126525:
42.00
CITY OF LONG LAKE
08/11/2025
126526
20250014
101-42260-318
MAY 2025 JOINT DUTY CREW; LLFD REIMBURS
Fire Protection Services
2,560.00
CITY OF LONG LAKE
08/11/2025
126526
20250025-1
101-42260-318
JUNE 2025 JOINT DUTY CREW; LLFD REIMBURS
Fire Protection Services
2,980.00
Total 126526:
5,540.00
21
City of Orono Check Register- COUNCIL REPORT Page: 3
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GLAccount
City of Orono Utilities
08/11/2025
126527
07.2025 CH
101-41900-382
City of Orono Utilities
08/11/2025
126527
07.2025 CH
101-42110-382
City of Orono Utilities
08/11/2025
126527
07.2025 FIR
101-42260-382
City of Orono Utilities
08/11/2025
126527
07.2025 PO
101-41900-382
City of Orono Utilities
08/11/2025
126527
07.2025 PW
101-41900-382
City of Orono Utilities
08/11/2025
126527
07.2025 PW
602-49450-382
City of Orono Utilities
08/11/2025
126527
07.2025 PW
601-49400-382
City of Orono Utilities
08/11/2025
126527
07.2025 PW
651-49910-382
City of Orono Utilities
08/11/2025
126527
07.2025 WP
601-49400-382
Total 126527:
CITY OF WAYZATA
08/11/2025
126528
07.2025 UTIL
602-49450-387
CITY OF WAYZATA
08/11/2025
126528
07.2025 UTIL
601-49400-387
Total 126528:
DAHLHEIMER BEVERAGE MON
08/11/2025
126529
2529556
613-49830-094
DAHLHEIMER BEVERAGE MON
08/11/2025
126529
2529556
613-49830-091
DAHLHEIMER BEVERAGE MON
08/11/2025
126529
2529556
613-49830-093
DAHLHEIMER BEVERAGE MON
08/11/2025
126529
2535723
613-49830-094
DAHLHEIMER BEVERAGE MON
08/11/2025
126529
2535723
613-49830-091
Total 126529:
DALCO
08/11/2025
126530
4407114
101-41900-223
Total 126530:
DEAN THOMSON
08/11/2025
126531
LA24-000066
101-22205
Total 126531:
DELANO CARQUEST
08/11/2025
126532
6829-327036
701-49800-222
DELANO CARQUEST
08/11/2025
126532
6829-327038
701-49800-222
Total 126532:
ENDE SEPTIC SERVICE 08/11/2025 126533 5095071425 602-49450-406
Description
Department
Invoice
Amount
07.2025 CH
Central Services
249.72
07.2025 PD
Police Department
249.72
07.2025 NORTH TEMP FIRE
Fire Protection Services
115.60
07.2025 PO
Central Services
89.53
07.2025 PW
Central Services
131.80
07.2025 PW
Sewer
131.80
07.2025 PW
Water
131.80
07.2025 PW
Storm Water
131.81
05.2025 WTP
Water
162.74
1, sa,+az
JULY 2025 SEWER
Sewer
9,667.30
JULY 2025 WATER
Water
4,621.28
14,288.58
WATER
Golf Course
86.40
BEER
Golf Course
303.90
SNACKS
Golf Course
117.30
WATER
Golf Course
89.40
BEER
Golf Course
185.60
782.60
TRASH CAN LINERS & PAPER TOWELS
Central Services
1,012.12
1,012.12
ESCROW REFUND - LA24-000066 - 430 EAST LO
617.50
617.50
PD NEW EXPLORER FILTERS
Fleet Services
120.48
PD EXPLORER FILTERS
Fleet Services
126.34
246.82
LS#18 FORCE MAIN BREAK
Sewer
875.00
22
City of Orono Check Register- COUNCIL REPORT Page: 4
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Payee
Total 126533
FACTORY MOTOR PARTS
FACTORY MOTOR PARTS
FACTORY MOTOR PARTS
FACTORY MOTOR PARTS
FACTORY MOTOR PARTS
Total 126534:
FLEETPRIDE INC
Total 126535:
Fricke & Sons Sod Inc
Total 126536:
GOPHERACE
GOPHERACE
GOPHERACE
GOPHERACE
GOPHERACE
GOPHERACE
GOPHERACE
GOPHERACE
Total 126537
GOPHER STATE ONE CALL
GOPHER STATE ONE CALL
GOPHER STATE ONE CALL
Total 126538
HAWKINS INC
Total 126539
Check Check Invoice Invoice GLAccount Description
Issue Date Number Number
08/11/2025
126534
1-10958694
701-49800-222
PUBLIC WORKS TRUCKS OIL FILTERS
Fleet Services
08/11/2025
126534
1-10979237
701-49800-213
DUMP TRUCK REAR DIFFERENTIAL GEAR OIL
Fleet Services
08/11/2025
126534
229-030997
701-49800-222
PD EXPLORER CABIN AIR FILTERS
Fleet Services
08/11/2025
126534
70-595740
701-49800-222
PD EXPLORER ENGINE AIR FILTERS AND ENGIN
Fleet Services
08/11/2025
126534
70-596468
701-49800-213
DUMP TRUCK REAR DIFFERENTIAL GEAR OIL
Fleet Services
08/11/2025 126535 127689912 701-49800-222 426 MAIN AIR LINE FROM AIR COMPRESSOR TO Fleet Services
08/11/2025 126536 66340 101-43000-224 TASK 95444-SOD
08/11/2025
126537
025923/1
613-49830-221
PROPANE
08/11/2025
126537
025923/1
613-49830-212
OIL
08/11/2025
126537
025927/1
701-49800-221
CHAINSAW PARTS
08/11/2025
126537
025947/1
101-42260-201
OFD OFFICE SUPPLIES
08/11/2025
126537
025999/1
101-45200-223
FLOOR CLEANING SUPPLIES
08/11/2025
126537
026002/1
101-43000-224
TASK 96316
08/11/2025
126537
25956/1
701-49800-212
FUEL FOR CHAINSAW REPAIRS
08/11/2025
126537
25987/1
101-45200-223
CLEANING SUPPLIES FOR BIG ISLAND
08/11/2025 126538 25965/1 101-41900-223 WATER TREATMENT SALT
08/11/2025 126538 5070662 601-49400-319 SPLIT DISTRIBUTION
08/11/2025 126538 5070662 602-49450-319 SPLIT DISTRIBUTION
08/11/2025 126539 7148484 601-49400-216 CHLORINE TANKS FOR WATER PLANTS
Department
Public Works Department
Golf Course
Golf Course
Fleet Services
Fire Protection Services
Parks
Public Works Department
Fleet Services
Parks
Central Services
Water
Sewer
Water
Invoice
Amount
213.36
383.97
40.44
56.90
24.99
28.49
42.46
89.52
58.98
56.98
29.99
38.96
268.65
23
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Page: 5
Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
HEIMAN INC
08/11/2025
126540
0945199-IN
101-42260-402
FIRE ENGINE 1 LIGHT REPAIR
Fire Protection Services
550.00
Total 126540:
550.00
HENNEPIN COUNTY ACCOUNT
08/11/2025
126541
1000250955
101-42400-319
PROPERTY RESEARCH
Building & Zoning
2.50
Total 126541:
2.50
HIGHVIEW PLUMBING INC
08/11/2025
126542
17696
602-49450-319
1&1 INSPECTION BY HIGHVIEW PLUMBING
Sewer
1,750.00
Total 126542:
1,750.00
HOLIDAY COMPANIES
08/11/2025
126543
0796010825
101-42110-402
CAR WASHES / HOLIDAY
Police Department
275.00
Total 126543:
275.00
INDEPENDANT PET PARTNERS
08/11/2025
126544
PS-INV1044
101-42110-230
K9 FOOD
Police Department
83.84
Total 126544:
83.84
INTOXIMETERS INC
08/11/2025
126545
792704
101-42110-221
REPAIR PBT
Police Department
126.95
Total 126545:
126.95
JN BUILT LLC
08/11/2025
126546
RPS24-0000
101-22205
ESCROW REFUND - RPS24-000036
1,000.00
Total 126546:
1,000.00
JOHN HENRY FOSTER MN INC
08/11/2025
126547
10777398-00
101-41900-404
REPAIR AIR COMPRESSOR FOR THE OPW/PAR
Central Services
1,127.50
Total 126547:
1,127.50
KODIAK POWER SOLUTIONS
08/11/2025
126548
20547139
602-49450-406
GENERATOR REPAIR LS # 13
Sewer
1,963.94
KODIAK POWER SOLUTIONS
08/11/2025
126548
20547267
602-49450-406
LS# 13 GENERATOR NO START
Sewer
672.90
KODIAK POWER SOLUTIONS
08/11/2025
126548
20620862
602-49450-406
GENERATOR REPAIR LS # 21
Sewer
579.00
Total 126548:
3,215.84
LAND EQUIPMENT INC
08/11/2025
126549
03-1171811
701-49800-221
BOBCAT 604 FILTERS
Fleet Services
72.64
24
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Page: 6
Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126549:
72.64
LEAGUE OF MN CITIES INS TR
08/11/2025
126550
2025 LMC P
703-49960-361
2025 PROPERTY/CASUALTY INSURANCE
69,136.00
Total 126550:
69,136.00
MANSFIELD OIL COMPANY
08/11/2025
126551
26765532
701-49800-212
UNLEADED FUEL
Fleet Services
1,548.74
Total 126551:
1,548.74
MATT JOHNSON
08/11/2025
126552
UB REFUND
999-10015
UB REFUND - 285 LEAF ST - JOHNSON
131.06
Total 126552:
131.06
METROPOLITAN COUNCIL ENVI
08/11/2025
126553
0001189459
602-49450-441
2025 INDUSTRIAL DISCHARGE PERMIT
Sewer
151.85
METROPOLITAN COUNCIL ENVI
08/11/2025
126553
0001191177
602-49450-383
WASTWATER SERVICE 9/2025
Sewer
60,575.15
Total 126553:
60,727.00
MINNEAPOLIS OXYGEN COMPA
08/11/2025
126554
0000147831
701-49800-215
OXYGEN, ACETYLENE
Fleet Services
87.50
MINNEAPOLIS OXYGEN COMPA
08/11/2025
126554
0000147832
101-42110-221
MEDICAL OXYGENITANK FEE
Police Department
114.75
MINNEAPOLIS OXYGEN COMPA
08/11/2025
126554
0000147835
101-42260-219
MEDICAL OXYGENITANK FEE
Fire Protection Services
60.25
Total 126554:
262.50
MINNESOTA FIRE SERVICE CE
08/11/2025
126555
14537
101-42260-437
MN CERTIFICATION FOR FIRE
Fire Protection Services
236.25
Total 126555:
236.25
MISSION COMMUNICATIONS LL
08/11/2025
126556
2010571
602-49450-406
MISSION ANNUAL SERVICE
Sewer
10,179.00
Total 126556:
10,179.00
MN SECRETARY OF STATE NOT
08/11/2025
126557
08.2025 H. S
101-43000-433
ADMIN NOTARY H. SMIEJA
Public Works Department
120.00
Total 126557:
120.00
MTI DISTRIBUTING INC
08/11/2025
126558
1486955-00
613-49830-221
GOLF COURSE ROUGH MOWER DECK PIVOT PI
Golf Course
61.82
25
City of Orono Check Register- COUNCIL REPORT Page: 7
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Check Check Invoice Invoice GLAccount
Payee Issue Date Number Number
Total 126558
NAVARRE HARDWARE
08/11/2025
126559
350690
101-42110-201
NAVARRE HARDWARE
08/11/2025
126559
350738
710-49970-221
NAVARRE HARDWARE
08/11/2025
126559
350821
101-45200-221
Total 126559:
NOVA TECHNOLOGIES
08/11/2025
126560
IN-80009186
710-49970-32S
Total 126560:
ODP BUSINESS SOLUTIONS LL
08/11/2025
126561
4277247770
101-41900-201
Total 126561:
OTTEN BROTHERS
08/11/2025
126562
1-1834789
101-43000-224
OTTEN BROTHERS
08/11/2025
126562
1-1834810
101-43000-224
Total 126562:
PERFORMANCE PLUS LLC dba
08/11/2025
126563
070860
101-42260-319
Total 126563:
QUADIENT INC
08/11/2025
126564
17775525
602-49450-322
QUADIENT INC
08/11/2025
126564
17775525
651-49910-322
QUADIENT INC
08/11/2025
126564
17775525
601-49400-322
QUADIENT INC
08/11/2025
126564
17775525
101-41900-322
QUADIENT INC
08/11/2025
126564
17775525
601-49400-352
QUADIENT INC
08/11/2025
126564
17775525
602-49450-352
QUADIENT INC
08/11/2025
126564
17775525
101-41900-352
QUADIENT INC
08/11/2025
126564
17775525
651-49910-352
QUADIENT INC
08/11/2025
126564
17775525
101-41430-32E
Total 126564:
QUADIENT INC 08/11/2025 126565 08.2025 POS 101-41900-322
Description
Department
OFFICE SUPPLIES Police Department
CAMERA MEMORY CARD - NAVARRE ORGANIC IT Services
FLAPPER CHAIN Parks
MONTHLY PHONE SIP CHARGE 8/25
11X17 PAPER
SHOULDER REPAIRS ON WATERTOWN RD
SHOULDER WORK ON WATERTOWN RD
IT Services
Central Services
Public Works Department
Public Works Department
Invoice
Amount
bl.62
27.17
19.99
6.59
229.39
lzd.du
ti2.W
157.25
MEDICAL EVAL FOR DEJEWSKI AND BURTON
Fire Protection Services
1,032.00
1,032.00
06.2025 UB POSTAGE
Sewer
326.68
06.2025 UB POSTAGE
Storm Water
561.60
06.2025 UB POSTAGE
Water
326.67
06.2025 UB POSTAGE - SEPTIC
Central Services
234.92
06.2025 UB MAILING SERVICE
Water
114.37
06.2025 UB MAILING SERVICE
Sewer
114.38
06.2025 UB MAILING SERVICE - SEPTIC
Central Services
54.83
06.2025 UB MAILING SERVICE
Storm Water
114.38
06.2025 UB INSERT
Communications
293.28
2,141.11
POSTAGE REFILL JULY 2025
Central Services
1,000.00
26
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Page: 8
Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126565:
1,000.00
REPUBLIC SERVICES #894
08/11/2025
126566
0894-007220
101-41900-404
TRASH SERVICE 7/1/25- 7/31/25 - CITY HALL
Central Services
488.25
REPUBLIC SERVICES #894
08/11/2025
126566
0894-007220
101-41900-404
TRASH SERVICE7/1/25-7/31/25 - POLICE DEPAR
Central Services
214.85
REPUBLIC SERVICES #894
08/11/2025
126566
0894-007220
613-49830-404
TRASH SERVICE 7/1/25-7/31/25- GOLF COURSE
Golf Course
663.94
REPUBLIC SERVICES #894
08/11/2025
126566
0894-007220
101-45200-404
TRASH SERVICE 7/1/25-7/31/25 - LURTON PARK
Parks
231.00
REPUBLIC SERVICES #894
08/11/2025
126566
0894-007220
101-41900-404
TRASH SERVICE 7/1/25-7/31/25- BRUSH SITE
Central Services
55.50
Total 126566:
1,653.54
REVOLUTION DESIGN +BUILD
08/11/2025
126567
RPS24-0000
101-22205
ESCROW REFUND - RPS24-000067 - 2890 GOLD
1,000.00
Total 126567:
1,000.00
Riverside Design
08/11/2025
126568
4856
101-42110-352
OFFICE SUPPLIES/GENARIC OPD BUSINESS CA
Police Department
120.63
Riverside Design
08/11/2025
126568
4863
101-42110-352
POLICE LETTERHEAD/ENVELOPES
Police Department
389.42
Total 126568:
510.05
RYAN AUTO MALL
08/11/2025
126569
276336
701-49800-222
PD CHARGER PARTS AND BODY COMPONENTS
Fleet Services
293.88
Total 126569:
293.88
SAFEBUILT LLC LOCKBOX 8813
08/11/2025
126570
2171237
101-42400-310
BUILDING REVIEW SERVICES
Building & Zoning
465.00
Total 126570:
465.00
SCHULTZ, SUSAN
08/11/2025
126571
07.2025 S. S
101-42110-439
WATER FOR VOLUNTEERS/SOL
Police Department
4.79
Total 126571:
4.79
SCOTT & LORI GENGLER
08/11/2025
126572
RPS24-0001
101-22205
ESCROW REFUND - RPS24-000106 -4215 FORE
11,000.00
Total 126572:
11, 000.00
STOP STICK LTD
08/11/2025
126573
0039080-IN
101-42110-221
STOP STICKS
Police Department
534.00
Total 126573:
534.00
27
City of Orono
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Page: 9
Aug 06, 2025 01:21 PM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
STREETER
08/11/2025
126574
RPS23-0001
101-22205
ESCROW REFUND - RPS23-000176 - 1800 SHOR
1,000.00
Total 126574:
1,000.00
STREICHER'S
08/11/2025
126575
11773881
101-42110-226
UNIFORMS/KKECK NEW HIRE
Police Department
10.00
STREICHER'S
08/11/2025
126575
11774288
101-42110-226
UNIFORMS/KKECK NEW HIRE
Police Department
326.99
STREICHER'S
08/11/2025
126575
11774544
101-42110-226
UNIFORMS/SLIPKA
Police Department
35.00
STREICHER'S
08/11/2025
126575
11775632
101-42110-226
UNIFORMS/KKECK NEW HIRE
Police Department
1,570.00
Total 126575:
1,941.99
SUREFITTERS
08/11/2025
126576
79494
101-43000-222
421 BUCKET TRUCK EMERGENCY LIGHT REPLA
Public Works Department
235.20
Total 126576:
235.20
THOMSON REUTERS - WEST
08/11/2025
126577
852294520
101-42110-311
DATA PROCESSING/THOMSON REUTERS
Police Department
334.05
Total 126577:
334.05
TIMESAVER OFF SITE SECRET
08/11/2025
126578
30834
101-41110-319
CITY COUNCIL MINUTES 7/14/2025
Mayor & Council
253.00
TIMESAVER OFF SITE SECRET
08/11/2025
126578
30835
101-41110-319
CITY COUNCIL MINUTES 7/28/2025
Mayor & Council
172.00
TIMESAVER OFF SITE SECRET
08/11/2025
126578
30836
101-42400-319
PLANNING COMMISSION MINUTES 7/21/2025
Building & Zoning
212.50
Total 126578:
637.50
TOLL GAS & WELDING SUPPLY
08/11/2025
126579
0040216272
701-49800-215
GAS CYLINDER RENTAL
Fleet Services
13.64
Total 126579:
13.64
U.S. AutoForce
08/11/2025
126580
CR00145042
701-49800-222
PD EXPLORER TIRES
Fleet Services
942.56-
U.S. AutoForce
08/11/2025
126580
INVO010437
701-49800-222
PD EXPLORER TIRES
Fleet Services
942.56
U.S. AutoForce
08/11/2025
126580
INVO010464
701-49800-222
PD EXPLORER TIRES
Fleet Services
552.00
Total 126580:
552.00
UNIFIRST CORPORATION
08/11/2025
126581
1410158727
613-49830-223
MATS AND TOWEL -GC
Golf Course
17.74
UNIFIRST CORPORATION
08/11/2025
126581
1410160556
613-49830-223
MATS AND TOWEL -GC
Golf Course
109.92
Total 126581:
127.66
City of Orono Check Register- COUNCIL REPORT Page: 10
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Payee
US Bank Equipment Finance
Total 126582:
UTILITY BILL REFUND
Total 126583:
WASTE MANAGEMENT
WASTE MANAGEMENT
WASTE MANAGEMENT
Total 126584:
WRIGHT, BRADY
Total 126585:
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
Total 126586:
Yamaha Golf & Utility
Total 126587:
ZUMBRO TOOLS
Total 126588:
Check
Issue Date
Check
Number
Invoice
Number
Invoice GLAccount Description
08/11/2025
126582
561222159
710-49970-413 FLEET DEPT COPIER - 07/25/25-08/25/25 IT Services
08/11/2025 126583 UB REFUND 999-10015 UB REFUND - 3585 CRYSTAL PL - LANGE
08/11/2025 126584 0126283-280 603-49500-444 ORGANICS JULY 2025 Recycling
08/11/2025 126584 0126283-280 603-49500-316 RECYCLING AUGUST 2025 - CRYSTAL BAY RD M Recycling
08/11/2025 126584 0126283-280 603-49500-316 RECYCLING AUGUST 2025 Recycling
08/11/2025 126585 08.2025 B. W 101-43000-226 WORK BOOTS
08/11/2025
126586
938178152
602-49450-381
3425 LYRIC 06/25/25-07/27/25
08/11/2025
126586
938644581
613-49830-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-42260-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-41900-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-42110-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-42110-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-43000-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-43000-386
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
101-45200-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
601-49400-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025
126586
938644581
602-49450-381
ELECTRIC
SERVICE
6/25/25-07/26/25
08/11/2025 126587 01-311449 613-49830-415 GOLF CART RENTAL
08/11/2025 126588 0730251900 701-49800-240 MECHANICS TOOLS AND IMPACT REBUILD
Department Invoice
Amount
145.69
235.33
G 1-
194.10
380.80-
20,298.31
Public Works Department 279.97
Sewer
27.45
Golf Course
574.10
Fire Protection Services
917.21
Central Services
1,590.15
Police Department
1,590.15
Police Department
41.61
Public Works Department
205.55
Public Works Department
2,737.37
Parks
75.96
Water
9,177.56
Sewer
4.348.30
Golf Course
Fleet Services
29
City of Orono Check Register- COUNCIL REPORT Page: 11
Check Issue Dates: 7/29/2025 - 8/11/2025 Aug 06, 2025 01:21 PM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GLAccount
AMAZON CAPITAL SERVICE
08/11/2025
20130721
197X-VLGL-
101-41900-223
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1DLK-VTKJ-
603-49500-444
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1J33-K39V-Y
101-43000-226
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1PV7-QLKJ-
710-49970-221
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1PWV-1QHX
101-43000-222
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1PWV-1QHX
701-49800-226
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1PWV-1QHX
701-49800-215
AMAZON CAPITAL SERVICE
08/11/2025
20130721
1XWM-PDK
601-49400-489
Description
Department
FIRE EXTINGUISHER TAGS
Central Services
COMPOSTABLE ORGANICS DROP-OFF WELCO
Recycling
PPE FOR NEW PERSON AND REPLACEMENT F
Public Works Department
PD PHONE CASE
IT Services
EMERGENCY LIGHTS/ VEHICLE PARTS
Public Works Department
PPE GLOVES
Fleet Services
SHOP SUPPLIES - OIL FUNNEL/ OIL CHANGE ST
Fleet Services
PUBLIC EDUCATION SUPPLIES
Water
Total 20130721:
Carmen Bay Lake Improvement D
08/11/2025
20130722
MAY/JUNE T
240-25695-489
1ST HALF CBLID PAYMENT
Total 20130722:
MEDSURETY LLC
08/11/2025
20130723
43342
101-41900-319
AUGUST 2025 FEES
MEDSURETY LLC
08/11/2025
20130723
6.27.25-8.3.2
101-21719
MFSA 6.27.25-8.3.25 MSA FUNDS
MEDSURETY LLC
08/11/2025
20130723
DCAP J. CUT
101-21719
DCAP J. CUTA
MEDSURETY LLC
08/11/2025
20130723
MFSA2025
101-21719
M FSA 6.20.25-7.27.25 FUNDS
Total 20130723:
PSN: PAYMENT SERVICE INVOI
08/11/2025
20130724
313745
101-41900-312
MISC PSN FEES 07.25
PSN: PAYMENT SERVICE INVOI
08/11/2025
20130724
314230
602-49450-312
SEWER FUND PSN FEES 07.25
PSN: PAYMENT SERVICE INVOI
08/11/2025
20130724
314230
651-49910-312
STORMWATER PSN FEES 07.25
PSN: PAYMENT SERVICE INVOI
08/11/2025
20130724
314230
601-49400-312
WATER FUND PSN FEES 07.25
PSN: PAYMENT SERVICE INVOI
08/11/2025
20130724
314449
101-41900-312
BUILDING PERMIT PSN FEES 07.25
Total 20130724
SQUARE SERVICES 08/11/2025 20130725 08.2025 SQU 613-49830-312 GC SQUARE FEE 08.01.25-09.01.25
Total 20130725:
Central Services
Central Services
Sewer
Storm Water
Water
Central Services
Golf Course
STREET FLEET EXPEDITED LL 08/11/2025 20130726 583811 701-49800-222 ORONO FIRE DEPARTMENT PARTS DELIVERY Fleet Services
STREET FLEET EXPEDITED LL 08/11/2025 20130726 584361 701-49800-403 GOLF ROUGH MOWER PARTS DELIVERY Fleet Services
Total 20130726:
WEX BANK 08/11/2025 20130727 106153141 101-45200-212 FUEL FOR PONTOON
Parks
Invoice
Amount
9.99
76.80
407.44
7.89
188.02
47.12
77.52
852.76
16,657.74
211.00
125.91
104.17
294.00
3.30
356.18
356.18
356.19
20.90
35.00
280.83
AA -
325.45
37.76
W
City of Orono
Payee
Total 20130727:
Grand Totals:
Check Check
Issue Date Number
Check Register- COUNCIL REPORT
Check Issue Dates: 7/29/2025 - 8/11/2025
Invoice Invoice GLAccount
Number
Description
Department
Page: 12
Aug 06, 2025 01:21 PM
Invoice
Amount
37.76
299.126.21
31
AGENDA ITEM
Date: August 11, 2025
Title: Annual Appointments - Resolution 7603
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Purpose:
The purpose of this action item is to amend the appointments.
Item: 3
2. Background:
The framework of services we provide is directed by a law or rule and tends to be cyclical and
predictable. Cities are required by laws and other authorities to complete certain tasks ahead of
specific deadlines. The League of Minnesota Cities (LMC) provides a calendar of important dates
as an easy -to -follow guide.
Tasks include formally and publicly assigning city officials to groups that steer the direction,
vision, and goals of the city, like commissions, boards, and committees. Another important task is
to list where city funds are deposited for transparency and to avoid conflicts of interest.
The attached resolution provides an updated list of each duty, the authority it is directed, and the
proposed appointment or designation.
3. Staff Recommendation:
Approve updated appointments for 2025.
COUNCIL ACTION REQUESTED
Approve Resolution 7603 updating appointments for 2025.
Exhibits
A. Resolution 7603 Annual Appointments - 2025 Amended
32
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
N0.7603
AMENDING RESOLUTION 7576 APPOINTING CITY OFFICIALS AND DUTIES
RESOLVED, by the City Council of Orono, Minnesota that the appointments and designations for
the year 2025 are amended as follows:
Duty
Authority or Reference
Appointee
Acting Mayor
Minn. Stat. 412.121
Alisa Benson
Association of Metropolitan
https://www.metrocitiesmn.orglab
Bob Tunheim
Municipalities Legislative Contact
out -us
Association of Metropolitan
https:llwww.metrocitiesmn.orglab
Adam Edwards
Municipalities Representative
out -us
Attorney- Civil
Minn. Stat. 412.111
Campbell Knutson
Agreement for Legal Services
Soren Mattick
dated 11112019 inc. amendments
Attorney- Prosecuting
Minn. Stat. 412.111
Campbell Knutson
Agreement for Legal Services
Alina Schwartz
dated 1011412024
Auditor
Minn. Stat 275.065
Abdo
Data Compliance Official -
Minn. Stat. 13.05.13
Christine Lusian
Responsible Authority and
Correy Farniok (Police)
Designees
Nola Dickhausen, Jessica Rasmussen
Development Review Committee
Minn. Stat. 13D.01
Laura Oakden
Orono Code 78-1005-1007
Melanie Curtis
Matthew Karney
Emergency Preparedness Director
Minn. Stat. 12.25
Correy Farniok
Engineer- Consulting
Minn. Stat. 412.111
Bolton & Menk
Agreement for City Engineering
David Martini
Services dated 1112312020
Fiscal Agents
Minn. Stat. 427.05; 118A.04
Ehlers & Associates
Fire Code Official
Resolution 7428
Shea Chwialkowski
Orono Code 5-46-32
Fire Relief Board of Trustees
Minn. Stat. 13D.01, 424A.04
Bob Tunheim
Orono Firefighters' Relief
Adam Edwards
Association Bylaws Article III,
Shea Chwialkowski
Section 2
Gillespie Center Representative
Minn. Stat. 412.111
Jacqueline Ricks
Agreement for Services date
Novmeber.12, 2024
Hennepin County Emergency
Minn. Stat. 12.25
Correy Farniok
Communications Organization
hennepin.us/en/residents/emergen
cies/emergency-management
Housing and Redevelopment
Minn. Stat. 469.003, 13D.01
Bob Tunheim, Chair
Authority
Alisa Benson
Jon Schwingler
Steve Persian
Jacqueline Ricks
Maggie Jin, Secretary
Insurance Agent of Record
Minn. Stat. 60K.30
Corporate Four
Ronald Youngdahl
33
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7603
Duty
Authority or Reference
Appointee
Lake Minnetonka Conservation
Minn. Stat. 103B.611 & 13D.01
Richard Anderson Term Expires 113112026
District LMCD
LOGIS Board of Directors
Minn. Stat. 13D.01
Coffey Farniok
Maggie Jin alternate
Long Lake Fire Advisory Board
Minn. Stat. 424A.04-014, 13D.01
Bob Tunheim
Agreement for Fire Protection
Steve Persian
dated 1011512002
Adam Edwards
Shea Chwialkowski
Mayor's Association
ht�ps://www.lmc.orglwp-
Bob Tunheim
con ten t/uploads/documents/Minn
esota-Ma ors -Handbook. d
Official Newspaper
Minn. Stat. 412.831
The Laker & Pioneer
Official Depositories/Investment
Minn. Stat. 118A.02 & 427.01-02
Bank Hapoalim BM - NY
Vendors
Office ice of the State Auditor
Bank United - Miami, FL
Bankwest Inc - Pierre, SD
BMO Harris Bank - Chicago, IL
Bridgewater Bank— Navarre, MN
Capital One Bank - Mclean, VA
Comenity Bank - DE
Customers Bank - PA
Fannie Mae
Federal Home Loan Bank
Federated Hermes
FNB Oxford Bank - MS
Generation Bank - Hampton, Arkansas
JP Morgan Chase Bank NA -Columbus, OH
League of MN Cities - 4M Fund
Manufacturers &Traders Bank -Buffalo, NY
Medallion Bank - Utah
Merrick Bank - South Jordan, UT
Morgan Stanley Bank -South Jordan, UT
Morgan Stanley Private Bank
Nicolet National Bank - Green Bay, WI
Northwest Bank - Boise, Idaho
Optum Bank Inc - Salt Lake City, UT
Popular Bank - NY
Sallie Mae Bank - Salt Lake City, UT
Sofi Bank NA - UT
Synchrony Bank - Draper, UT
Texas Exchange Bank - Crowley, TX
UBS Bank - Salt Lake City, UT
UBS Financial Services - Wayzata
Morgan Stanley Bank - NA
US RBC Wealth Mgmt - MN
Valley National Bank - Passaic, NJ
Northwest Bank -Lake Oswego, ID
WellsFargo Bank - Advisors
WellsFargo Bank NA - CA
Western Alliance — AZ
34
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7603
Duty
Authority or Reference
Appointee
Park Commission
Minn. Stat 412.111 & 13D.01
Brian Roath Term Expires 31112026
Orono Ordinance 22-31
Janie Delaney Term Expires 31112028
Gordy Stofer Term Expires 31112026
Appointed by separate
Mollie Reynolds Term Expires 31112028
resolution(s)
Michael Huddy Term Expires 31112026
Kim Carswell Term Expires 31112028
Jacob Selseth Term Expires 31112028
Park Commission Chair
Orono Ordinance 22-31
Chair: Brian Roath
Vice Chair: Janie Delaney
Park Commission Ex Officio
Orono Ordinance 22-32
Alisa Benson - May 6;
(Councilmember)
Steve Persian - June 3;
Jacqueline Ricks - August 5;
Bob Tunheim - October 7;
Jon Schwingler - November 4.
Planning Commission
Minn. Stat 412.111, 462.354,
Chris Bollis Term Expires 313112028
13D. 01
Kelly Prchal Term Expires 313112028
Orono Ordinance 74-1
Jon Ressler Term Expires 313112027
Andrew Jarnot Term Expires 313112027
Appointed by separate
Thomas Brandabur Term Expires 313112027
resolution(s)
Sam Tift Term Expires 313112026
Shane Weltzin Term Expires 313112026
Planning Commission Chair
Orono Ordinance 74-2
Chair: Chris Bollis
Vice Chair: Jon Ressler
Planning Commission Ex Officio
Orono Code 74-2(b)(3)
Bob Tunheim April 21;
(Councilmember)
Jacqueline Ricks May 19;
Steve Persian June 16;
Alisa Benson July 21;
Jon Schwingler August 18;
Bob Tunheim September 15;
Jacqueline Ricks October 20;
Steve Persian November 17.
Appeals and Adjustments Board
Minn. Stat. 462.354 Subd. 2
Planning Commission
City Code 78-96
Police Advisory Commission
Minn. Stat. 412.111 & 13D.01
Jaqueline Ricks
Alisa Benson
Contracts for law enforcement
Adam Edwards
with Spring Park of 712412017,
Correy Farniok
Mound of 9/10/2012, Minnetonka
Beach of 812 312 010
Suburban Rate Authority
Minn. Stat. 471.59
DJ Goman
https://www.kenned -
graven. com/practice-
areas/public-uti lity/
Weed Inspector (Mayor)
Minn. Stat.18.80
Bob Tunheim
Weed Inspector (Assistant)
Minn. Stat.18.80
Joe Ruthenberg
35
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7603
Adopted by the City Council of Orono, Minnesota, at its meeting held August 11, 2025.
ATTEST
Christine Lusian, City Clerk
CITY OF ORONO
Bob Tunheim, Mayor
36
AGENDA ITEM
Date: August 11, 2025
Title: Fireworks Display, SEP25-000008 - August 20
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Item: 4
Purpose:
The purpose of this action item is to review fireworks display plans for Special Event Permit 25-
000008.
2. License Applicant(s):
City code section 66-224(d) and (f)(2) requires city council review of special events requesting the
use of city land and involving fireworks.
RES Pyro completed an application to launch fireworks Wednesday, August 20 from a floating
platform for a class reunion at 1500 Brackett's Point Road. The fireworks will launch at lOpm
from the water south of Brackett's Point between Smith and Browns Bays. Plans included with the
application are attached.
3. Staff Recommendation:
Staff from Administration, Community Development, Fire, Parks, and Police have reviewed and
approved the application.
COUNCIL ACTION REQUESTED
Review the fireworks display plans.
Exhibits
A. Location
B. Operator
C. Notice
37
�r
1500 Bracketts Paint
Fireworks Display for a class reunion on Lake Minnetonka
August 20, 2025
1500 Brackett's Point Rd, Wayzata, MN 55391
Lead Technician
Jason LaDouceur - License # 0-1133
218-232-3772
?4 INNES18L[CQTA
PISAFETY
i Account Login
Education
IQ Lookup
User
Company
ffi Complaints
State of Minnesota
Department of Public Safety
State Fire Marshal
eApplication Public Portal
Public User Lookup Detail
NOTE: If you are looking for additional information, please submit an SFM data request.
User: LaDouceur,Jason
PrimaryCertification Type: NFPA 1123 Primary Certification Number: FW1133
Primary[ertification Issue Dace: OIA112024 Primary Certification Expiration Date: 12/31/2028
PrimaryCertification Status: Current Account Identifier. None
Certification Issue Certifficatim
Certification Type Certification Number Certification Levek Date Expiration Date (earfic-tion
Fireworks Operator FW1133 NFPA 1123 01/01/2024 12/31/2028 Current
Assistants:
Alexis LaDouceur DOB: 8/16/06
Riley Kollman DOB: 5/4/07
Alicia Erkenbrack DOB: 12/14/07
Kelly Erkenbrack DOB: 10/10/89
List of Materials:
(192)-3" shells
(144)-4" shells
(56)-5" shells
(18)-6" shells
(5)-8" shells
39
Monday, July 21, 2025
Dear Resident:
We are writing as a courtesy to inform you that there will be a fireworks display taking place by
Brackett's/Orono Point in Lake Minnetonka on Wednesday, August 20th for a private event. This
display will take place around 10:00pm and should be approximately ten minutes in duration.
Sincerely,
Cory Stinar
R ES Pyro
21595 286TH STREET I BELLE PLAINE, MN I P:952-873-3113 I INFODRES"ROXOM I LVWW.RESPYRO.COM
40
AGENDA ITEM
Date: August 11, 2025
Title: Contract - School Resource Officer - Westonka School District
Presenter: Correy Farniok, Police Chief
Section: Consent Agenda
Item: 5
Purpose:
The purpose of this action item is to gain approval of the School Resource Officer contract with
Westonka School District.
2. Background:
The Orono Police Department has been partnering with Westonka School District for more than 14
years to have a school resource officer in the schools. The contract has been updated and includes
the most current laws and regulations related to school resource officers.
3. Staff Recommendation:
Staff recommend approval of the School Resource Officer contract with Westonka School District.
COUNCIL ACTION REQUESTED
Motion to approve the School Resource Officer contact with Westonka School District.
Exhibits
A. Agreement - Westonka SRO
41
AGREEMENT
This Agreement is entered into this day of , 2025 by and between the City
of Orono, a municipal corporation under the laws of Minnesota, hereinafter referred to as "City"
and the Westonka School District, a political subdivision of the State of Minnesota, hereinafter
referred to as "District."
WITNESSETH
For and in consideration of the mutual promises, terms, covenants, and conditions set forth
herein, the City and the District agree as follows:
Purpose of Agreement. The purpose of this Agreement is for the City to assign a policy
officer to provide law enforcement services at Shirley Hills Primary School and
Wesonkta Middle School. The officer assigned is referred to as a School Resource
Officer "SRO". The SRO will work with school personnel, provide a visible police
presence and promote safety in the schools.
2. Term. The term of this Agreement shall be the 2025-2026 school -year and will
automatically renew each school -year for 2026-2027 and 2027-2028 unless written notice
is given by either party by June 30 prior to the start of the next school year. The length of
the school -year may be mutually extended by the parties as they deem necessary to
satisfy attendance requirements that may have been affected by weather or other factors.
Termination. This Agreement may be terminated for any reason by either party upon 90
days prior written notice.
4. Relationship to Parties. The SRO assigned to the District shall remain and be considered
an employee of the City and not of the District. The assigned SRO will be subject to
current procedures in effect for Orono police officers, including attendance at all
mandated training and testing to maintain state law enforcement officer certification. This
Agreement is not intended to and will not constitute, create, give rise to, or otherwise
recognize a joint venture, partnership, or formal business association or organization of
any kind between parties, and the rights and obligations of the parties shall be only those
expressly set forth in this Agreement. The parties agree that no person assigned by the
District to accomplish the goals of this Agreement is a City employee and that no rights
under City contracts or personnel rules accrue to such person.
5. Consideration. In consideration of the assignment of the SRO, the District agrees to pay
the City. Payment from the District to the City is due in full on October 15th of each year
►y:
this Agreement is in effect. This payment covers the school year which includes that date.
The District will not be responsible for payment of overtime, unless it is requested by the
District. The SRO's weekly District schedule will be mutually agreed upon in
consultation with the principal of the school or designee and the City's public safety
director. The SRO may be asked to attend afternoon or evening events in lieu of regular
day duty. Each party will maintain a budget for expenditures under this Agreement.
5.1. Payment on October 15, 2025 will cover the 2025-2026 school year and will be in
the amount of one-half of the District's 2025 payable 2026 Safe School Levy
Dollars.
5.2. Payments in future years will continue to be in the amount of one-half of the
District's Safe Schools Levy dollars as follows: the 2026-2027 allocation will
come from the 2025 payable 2026 Safe Schools Levy dollars, and the 2027-2028
allocation will come from the 2026 payable 2027 Safe Schools Levy dollars.
6. Officer Responsibilities. The SRO's contractual duties with the school district shall
include:
6.1. fostering a positive school climate through visibility, relationship building and
open communication;
6.2. protecting students, staff, and visitors to the school grounds from criminal
activity;
6.3. serving as a liaison from law enforcement to school officials;
6.4. providing advice on safety drills;
6.5. identifying vulnerabilities in school facilities and safety protocols;
6.6. educating and advising students and staff on law enforcement topics;
6.7. enforcement of criminal laws;
6.8. acting as a communication liaison with law enforcement agencies, providing basic
information concerning students on campuses served by the SRO;
43
6.9. providing informational in -services and being a general resource for the staff on
issues related to alcohol, and other drugs, crime, violence prevention, gangs,
safety and security;
6.10. presenting educational programs to students and school staff on topics agreed
upon by both parties;
6.11. referring students and/or their families to the appropriate agencies for assistance
when a need is determined;
6.12. unless the SRO's opinion circumstances prevent it, attempting to advise the
school principal and/or assistant principal prior to taking legal action, subject to
the SRO's duties under the law.
6.13. shall not use force or the authority of their office solely to enforce school rules or
policies or participate in the enforcement of discipline for violations of school
rules;
6.14. as time assignments allow, assisting school staff with lunchroom duties, and hall
and parking lot monitoring. If there is an unusual/temporary problem in one of
these areas, the SRO may assist District employees until the problem is solved;
6.15. working with school staff to plan for safety services at special events such as large
athletic events or graduations.;
6.16. nothing required herein is intended to nor will it constitute a relationship or duty
for the assigned SRO or the City beyond the general duties that exist for law
enforcement officers within the state. This position does not create any duty
different from the duty owed to the public as a whole.
7. Time and Place of Performance. The City will endeavor to have a SRO available for duty
at their assigned school each day that school is in session during the regular school year.
The City is not required to furnish a substitute SRO on days when the regular SRO is
absent due to use of the SRO's leave time or City police department requirements. The
SRO's activities will be restricted to their assigned school grounds except for:
7.1. Follow up home visits when needed as a result of school related student problems.
7.2. School related off -campus activities when SRO participation is requested by the
principal and/or assistant principal and approved by the Chief of Police.
44
7
10.
7.3. In response to off -campus, but school related, criminal activity.
7.4. In response to emergency police activities.
7.5. Or other duties as directed by the director of public safety. In these instances the
SRO will notify school administrative staff.
District Responsibilities.
8.1. The District will provide the SRO with a secure and equipped office. The
equipment shall include basic furniture, a telephone, secure filing space and
internet access to a secure police records website.
8.2. The District will identify the principal or designee who will be the primary
contact person among the school staff for the SRO.
Indemnification. The District and the City agree to indemnify and hold each other,
including their respective agents, employees, and officers, harmless from all liabilities,
except in cases of gross negligence or willful misconduct by the party seeking
indemnification. Nothing in this Agreement shall be deemed a waiver of immunity or
limits on liability available to either party under Minnesota Statutes, Chapter 466.
Notices. All notices required under this Agreement shall be in writing and shall be
deemed delivered upon placement in the U.S. mail, postage prepaid, certified and return
receipt requested or by personal delivery:
A. To the District: Westonka Public Schools ISD 277
Educational Service Center
Attn: Superintendent
5901 Sunnyfield Road East
Minnetrista, MN 55364
B. To the City: City of Orono
Attn: Chief of Police
2730 Kelley Parkway
Orono, MN 55356
Or to such other address or party as either party may notify the other pursuant to
this notice requirement.
45
11. Miscellaneous.
11.1. This agreement constitutes the entire agreement between the City and the District
and supersedes any other written or oral agreements between the parties regarding
the subject matter of this Agreement.
11.2. This Agreement shall be construed under the laws of Minnesota. Any dispute
shall be brought in Hennepin County district court.
11.3. This Agreement may be executed simultaneously in any number of counterparts,
all of which shall be original and shall constitute one and the same instrument.
11.4. No amendments or changes to this Agreement are valid and effective unless set
forth in writing and signed by both parties.
46
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the
day and year first above written.
WESTONKA SCHOOL DISTRICT NO.277
ATTESTED BY:
APPROVED AS TO FORM:
IM
ATTESTED BY:
CHAIR, BOARD OF EDUCATION
CLERK, BOARD OF EDUCATION
BOARD ATTORNEY
CITY OF ORONO
MAYOR, CITY OF ORONO
CLERK, CITY OF ORONO
►, tl
AGENDA ITEM
Date: August 11, 2025
Title: Resignation of Part -Time Firefighter
Presenter: Shea Chwialkowski, Interm Fire Chief
Section: Consent Agenda
Item: 6
Purpose:
The purpose of this agenda item is to accept the resignation of Part -Time Firefighter Sam Goecke.
2. Background:
Sam joined the Orono Fire Department last September. We thank Sam for his time with the Orono
Fire Department and wish him well in future endeavors.
3. Staff Recommendation:
Staff recommends accepting Firefighter Sam Goecke's resignation.
COUNCIL ACTION REQUESTED
Motion to accept the resignation of Firefighter Sam Goecke.
48
AGENDA ITEM
Date: August 11, 2025
Title: Hire Part -Time Firefighters
Presenter: Shea Chwialkowski, Interm Fire Chief
Section: Consent Agenda
Item: 7
Purpose:
The purpose of this action is to request approval to hire two part-time firefighters to join the Orono
Fire Department.
2. Background:
The Orono Fire Department has completed a detailed assessment of staffing requirements to
effectively support the Joint Duty Crew schedule. This evaluation concluded that 12 part-time
firefighters are necessary to maintain consistent shift coverage while allowing for time off and
operational flexibility. Following a recent resignation, the department currently has 8 active part-
time firefighters.
Orono Firefighters work collaboratively with Long Lake Fire Department's personnel to deliver
dependable, high -quality emergency services. Furthermore, all current and prospective Orono
Firefighters are expected to demonstrate a commitment to the long-term success and sustainability
of the future consolidated fire department.
3. Recruitment:
The selection process for the position involved a public job posting, comprehensive application
screening, formal interviews, and an in-depth background investigation. Interviews were
conducted by the Interim Fire Chief in collaboration with other fire officers. All candidates also
completed pre -employment medical and psychological evaluations as part of the final screening
phase.
4. Recommended Candidate:
Adler Burton has nearly two years of firefighting experience with another metro -area fire
department. He holds certifications in Firefighter I & II, Haz-Mat Operations, and Emergency
Medical Technician. DeShawn Collins has served for one year as a paid -on -call firefighter with
another department and holds certifications in Firefighter I & II, Haz-Mat Operations, and
Emergency Medical Technician. Both individuals are enthusiastic about joining the Orono Fire
Department and are eager to contribute to the long-term success of the future consolidated fire
department.
5. Recommended Compensation:
Staff recommend extending job offers to Adler Burton and DeShawn Collins for part-time
firefighter positions with an effective start date of August 12, 2025.
Compensation: Starting wage of $20.00 per hour
Benefits: Enrollment in the Police and Fire PERA pension plan
49
COUNCIL ACTION REQUESTED
Motion to approve job offers to Adler Burton and DeShawn Collins for part-time firefighter positions at
a rate of $20.00 per hour, with a start date of August 12th, 2025.
50
AGENDA ITEM
Date: August 11, 2025
Title: Alcohol Sales - Compliance Review
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Purpose:
To present a compliance matter related to alcohol sales for review and approval.
Item: 8
2. Background:
The Orono police department regularly conducts compliance checks of licensed alcohol and
tobacco sales businesses. On June 29, an employee of Navarre Liquors sold alcohol to an underage
person, which does not comply with state law or city code Section 34-1. City code section 34-23
establishes a $500 penalty for a first occurrence and Navarre Liquors paid this in full on July 25.
The Stipulation of Facts and Civil Sanction Agreement is included as Exhibit A.
3. Staff Recommendation:
Approve the Stipulation of Facts and Civil Sanction Agreement.
COUNCIL ACTION REQUESTED
Consider a motion to approve the Stipulation of Facts and Civil Sanction Agreement.
Exhibits
A. Stipulation of Facts and Civil Sanction Agreement
51
N
U3
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
In Re:
City of Orono Liquor Licensing
Complaint against Wood &
Associates Inc., dba Navarre Liquor
STIPULATION OF FACTS
AND CIVIL SANCTION
The City of Orono ("City") and its undersigned attorney, and Wood & Associates Inc.,
dba Navarre Liquors ("Navarre") through its undersigned authorized officer, hereby agree and
stipulate as follows:
Navarre is licensed under Orono City Code Section 34-10, to sell liquor for
consumption off its premises at 3421 Shoreline Dr. Orono, MN 55391. The premises to which the
license applies are specified in the license.
2. On June 29, 2025, Christopher Joseph Taylor, an employee at Navarre Liquors did
sell alcohol to a person under 21 years of age in violation of Orono City Code § 34-1.
3. This constitutes Navarre's first liquor license violation in the past three years
pursuant to Orono City Code § 34-23
4. Navarre shall pay a civil sanction in the amount of $500.00.
5. Navarre waives its right to the hearing provided by Minnesota Statute § 340A.415
and Orono City Code § 34-23.
6. The civil sanction set forth in Section 4 is contingent upon the Orono City Council's
approval. If the City Council rejects the sanction agreed to in this Stipulation in favor of more
M
severe sanction, Navarre has the absolute right to withdraw its waiver of hearing and to have a
hearing before the City Council.
Dated: 2 L2-5
Dated: 'I S-
CAMPBELL KNUTSON
Professional Association
By:
Soren M. Mattick
Attorney for the City
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, MN 55121
Telephone: (651) 452-5000
WOOD & ASSOCIATES INC. DBA
NAVARRE LIQUORS
By: IJ5�
Its b U•..) y\- /�G k/n..✓V/e L i'j Qo)✓
3421 Shoreline Dr.
Orono, MN 55391
I*
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
In Re:
City of Orono Liquor Licensing HEARING NOTICE REGARDING
Complaint against Wood & ALLEGED LIQUOR LICENSE VIOLATIONS
Associates Inc., dba Navarre Liquor
TO: WOOD & ASSOCIATES INC., DBA NAVARRE LIQUOR, 3421 SHORELINE
DR. ORONO, MN 55391
FROM: SOREN M. MATTICK, ATTORNEY FOR THE CITY OF ORONO.
YOU, AS A LIQUOR LICENSEE, ARE HEREBY INFORMED that on August 11,
2025 at 6:00 PM, in the Council Chambers of Orono, 2780 Kelley Parkway, Orono, MN 55356,
the Orono City Council will conduct a hearing pursuant to Orono City Code § 34-23 and
Minnesota Statute § 340A.415, regarding allegations that the licensee violation provisions of
State law and City ordinance regulating liquor establishments as follows:
On June 29, 2025, Christopher Joseph Taylor, an employee at Navarre Liquors did sell
alcohol to a person under 21 years of age in violation of Orono City Code § 34-1.
If your establishment is found to be in violation as charged, the City Council may revoke
the license, impose a suspension for up to sixty (60) days, or impose a civil fine not to exceed
$2,000.00 for each violation.
You are entitled to be present at the hearing and to be represented by an attorney. If the
hearing is contested, you are entitled to call witnesses, present probative evidence, cross-examine
witnesses, and submit rebuttal evidence, all as allowed by Minnesota Statute § 14.60.
Dated: -�L l l Z S CITY OF ORONO
By:
Soren M. Mattick, City Attorney
W)
W)
Campbell Knutson
July 29, 2025
Christine Lusian
City Clerk
City of Orono
2750 Kelley Parkway
Orono, MN 55356
Re: Navarre Liquor — Liquor License Violation
Dear Christine,
Via Courier
Please see enclosed to find a check for $500.00 regarding the above -mentioned matter
from Shannon Wood, d/b/a Navarre Liquor. Let us know if you have any questions or
concerns.
Sincerely,
Ash Smith
Ash Smith
Legal Assistant
E-mail: asmith@ck-law.com
Direct phone: (651) 234-6215
GRAND OAK OFFICE CENTER 1
860 BLUE GENTIAN ROAD, SUITE #290
EAGAN, MN 55121
k; CK-LAW.COM 651-452-5000 651-234-6237
236545v1
AGENDA ITEM
Date: August 11, 2025
Title: Request for Proposals - Health Insurance
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Item: 9
Purpose:
The purpose of this council item is to inform City Council of the upcoming request for proposals
for the 2026 health insurance plan for employees.
2. Background:
Back in May 2020, the City left the LOGIS health insurance pool and Gallagher broker service
with the goal of providing better quality benefits at a more reasonable cost. The City switched to
Health Partners through Paychex brokerage. However, in 2022, the rates were showing a
significant increase of 25%, thus the City went back to Gallagher as the health insurance broker
and transitioned to the Public Employees Insurance Plan (PEIP) for 2022 and 2023 plan years. The
City automatically renewed with PEIP for another 2-year term covering 2024 and 2025 plan years.
Both years' rates decreased, which was the opposite of market trend.
With the April 2024 legislature session, the house, governor, and senate recently passed a new bill
for PEIP. Changes to the program includes participants to sign up for a four-year commitment
(current is two-year). The new bill also changed the threshold for groups to exit the pool when
premiums increase 20% or more (current threshold is 50% or more).
To follow best practice, since the City is at the end of its two-year contract with PEIP, the City will
be going out for request for proposals (RFP) for employee health insurance plan in August with
the anticipated quotes to be received late September. The RFP process is intended to fall in line
with receiving Public Employees Insurance Plan's (PEIP) renewal rates. Current trend in health
insurance cost is anticipating an average of 9-12% increase, however, can easily exceed 20%.
3. Process:
The RFP for health insurance will be conducted by Gallagher with the results to be received in late
September.
4. Staff Recommendation:
No action is required. This is an information item only.
COUNCIL ACTION REQUESTED
No action is required. This is an information item only.
56
AGENDA ITEM
Date: August 11, 2025
Title: Request for Proposals - Recycling Collection
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Item: 10
Purpose:
The purpose of this item is to obtain City Council approval to solicit proposals for recycling
services.
2. Background:
Staff review professional service contracts about every five years and the last time recycling
services were reviewed was in 2019. Since then, the city has partnered with Waste Management
for residential single -sort recycling collection. While the service has been solid, the purpose of the
RFP is to solicit competitive proposals from qualified vendors to ensure cost-effective, reliable,
and high -quality service for the residents of Orono. The RFP reflects input from relevant
departments. It outlines the scope of services, evaluation criteria, and contract requirements
necessary to secure a vendor that aligns with the city's service expectations and budget
considerations.
3. Process:
Staff recommends forming an ad -hoc committee to review proposals consisting of the City
Administrator, Finance Director, and City Clerk. The committee will evaluate proposals and
recommend a hauler to the City Council, which will make the final selection. The proposed
timeline is as follows:
Activity
Target Date
Solicitation opens
August 12
Legal publication
August 16
Proposals due
August 24
Proposal review
August 25-29
Hauler recommendation
September 08
Contract approval
September 22
Service begins
October 01
4. Staff Recommendation:
Staff recommends approving an RFP for Recycling Services and establishing an ad -hoc committee
to review proposals.
COUNCIL ACTION REQUESTED
Consider a motion to approve an RFP for Recycling Services and establish an ad -hoc committee to
review proposals.
57
AGENDA ITEM
Date: August 11, 2025
Title: LA25-000016, 2545 Dunwoody Avenue, Conditional Use Permit -
Resolution 7605
Presenter: Matt Karney, Planner
Section: Consent Agenda
Item: 11
Purpose:
The applicant requests a conditional use permit for replacing retaining walls within the lakeshore
setback.
2. MN§15.99 Application Deadline:
The application was made on April 2, 2025 and deemed complete on April 17, 2025. The 60-day
review period has been extended by staff an additional 60 days, to expire on August 15, 2025. The
applicant waived their review timeline on July 3, 2025.
3. Background:
The applicant requests a Conditional Use Permit (CUP) for a new retaining wall system to support
a lake stair where existing walls and a lake stair are in need of repair. The walls are proposed in a
similar location to the existing conditions, but will involve a change in material to both the lake
stair and walls. A landscape plan has been provided to depict how the walls will be screened from
Lake Minnetonka. The primary residence on the property is permitted and currently under
construction, as a separate project.
The applicant has revised their landscape plan following the July 21, 2025 Planning Commission
to address a planting that was found to be on the Department of Agriculture's restricted noxious
weeds list. The updated plan is included as Exhibit C.
Link to July 21, 2025 Planning Commission Packet
4. Planning Commission Vote and Comment:
On May 19, 2025, the Planning Commission held a public hearing and discussed the CUP
application. No public comment was made. The Commission noted that the proposed retaining
wall improvements were excessive and the application was missing information including a
landscape plan and an engineering letter. The Planning Commission voted to table the application
to allow the applicant to revise their submittal to address concerns the proposed walls were more
impactful than the existing walls to be replaced. (Link to Meeting Video)
On July 21, 2025, the Planning Commission discussed the CUP application, following the
applicant revising their proposal. The Planning Commission discussed the project, and concluded
the revisions made addressed the concerns raised during the first meeting. The Planning
Commission voted 4-0 to recommend approval of the CUP, contingent on the applicant submitting
an engineer's letter prior to the City Council meeting on August 8, 2025. The applicant has
submitted an engineering letter supporting the proposal included as Exhibit D
58
Link to Meeting Video
Public Comment:
No public comments have been received.
6. Staff Recommendation:
Planning Staff recommends approval of the CUP application.
COUNCIL ACTION REQUESTED
The Council should move to adopt Resolution 7605.
Exhibits
A. Resolution 7605
B. Engineering Letter
C. Landscape Plan
D. 7/21 PC Draft Minutes
59
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
A RESOLUTION APPROVING
A CONDITIONAL USE PERMIT PURSUANT WITH
MUNICIPAL ZONING CODE
SECTION 6.12.6240
FILE NO. LA25-000016
WHEREAS, on April 2, 2025, on behalf of the property owners Steven M. Hentges and
Jeanette M. Hentges, husband and wife (hereinafter the "Owners"), Charles Cudd Co. (hereinafter
the "Applicant"), applied for a conditional use permit from the City Code for the property addressed
2545 Dunwoody Avenue and legally described as:
Lot 10, Block 8, Townsite of Langdon Park, Hennepin County, Minnesota (hereinafter the
"Property")
WHEREAS, the Applicant made an application to the City of Orono for a conditional use
permit pursuant to Orono Municipal Zoning Code Section 6.12.6240 to construct replacement
retaining walls within the lakeshore setback; and
WHEREAS, on May 19, 2025, after published and mailed notice in accordance with
Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which
time all persons desiring to be heard concerning this application were given the opportunity to
speak thereon; and
WHEREAS, on May 19, 2025, the Planning Commission voted 6 to 1 in favor of a motion
to table the application for redesign of the walls, vegetative screening and engineering report;
and
WHEREAS, on July 16, 2025, the Applicant provided a revised site plan and landscape
plan addressing the Planning Commission's concerns; and
WHEREAS, on July 21, 2025, the Planning Commission voted 4 to 0 in favor of a motion
to recommend approval of the revised application, conditioned on the submittal of the
engineering report; and
WHEREAS, on July 30, 2025, the Applicant provided an engineering report to meet the
condition of the Planning Commission's recommendation of approval; and
WHEREAS, on August 11, 2025, the City Council reviewed the application and the
recommendations of the Planning Commission and City staff; and
60
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota
hereby approves the application for a conditional use permit to construct replacement retaining
walls within the lakeshore setback described above based on one or more of the following
findings of fact concerning the Property:
FINDINGS OF FACT:
Al. The analysis contained within staff memos and the exhibits attached to the aforesaid
memos, all minutes from the above -mentioned meetings, and all other materials
distributed at these meetings are hereby incorporated by reference.
A2. The Property is located in the LR-1 C (One -Family Lakeshore Residential) Zoning
District.
A3. The lakeside slope on the Property is not defined as a Bluff.
A4. The Property is within Tier 1 and hardcover is limited to 25% according to the
Stormwater Quality Overlay District. The Applicant proposes 24.93% total site
hardcover.
A5. The Applicant requests a conditional use permit to construct replacement retaining walls
within the lakeshore setback.
A6. In considering this application for a conditional use permit, the Council has considered
the advice and recommendation of the Planning Commission and the effect of the
proposed conditional use permit upon the health, safety and welfare of the community,
existing and anticipated traffic conditions, light and air, danger of fire, risk to the public
safety, and the effect on values of property in the surrounding area.
CONDITIONAL USE PERMIT ANALYSIS:
The City Council may approve a conditional use permit for the construction of retaining walls
as long as the walls are:
B1. Designed to correct an established erosion problem; the applicant submitted an
engineer's letter indicating the walls provide erosion control to the slope and are in a
state of disrepair. This criterion is met, and
B2. Suitable given the demonstrated need; the proposed retaining walls around the lake
stairs are suitable, as they have been redesigned in the location of the existing walls.
This criterion is met, and
61
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
B3. Designed by a registered engineer or landscape architect, depending on the project
scope; the proposed retaining walls were designed by a licensed professional. This
criterion is met; and
B4. Designed to be the minimum size necessary to control the erosion problem; the
proposed walls have been designed to address the existing conditions at a similar size
and scale. This criterion is met.
Based on the application and the evidence submitted, the Council finds that the proposed use
at the proposed location is or will be:
B5. Consistent with the community management plan; the proposed walls support a lake
access stair and provides stabilization for steep slopes is consistent with the
Comprehensive Plan; and
B6. Compliant with the zoning code, including any conditions imposed on specific uses as
required by article V, division 3 of the City Code; retaining walls within the lakeyard are
permitted where they are deemed necessary to protect the integrity of the slope. The
proposed walls meet the conditions imposed by the City Code; and
B7. Adequately served by police, fire, roads, and stormwater management; the Property
meets this standard, and
B8. Provided with an adequate water supply and sewage disposal system; the Property
meets this standard; and
B9. Not expected to generate excessive demand for public services at public cost; this
proposal is not anticipated to impact public services; and
B10. Compatible with the surrounding area as the area is used both presently and as it is
planned to be used in the future; the proposed walls substantially reflect the location
and height of the existing walls, and are consistent with the use of the surrounding
area; and
B11. Consistent with the character of the surrounding area, unless a change of character is
called for in the community management plan; the replacement of walls that are in a
declining condition is consistent with the character of the surrounding area; and
B12. Compatible with the character of buildings and site improvements in the surrounding
area, unless a change of character is called for in the community management plan;
62
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
the walls are consistent with the character of other buildings and improvements in the
area; and
B13. Not expected to substantially impair the use and enjoyment of the property in the area
or have a materially adverse impact on the property values in the area when compared
to the impairment or impact of generally permitted uses; the walls are proposed in the
location of the existing walls with landscaping and a change of material, and should not
create an adverse impact on properties in the neighborhood; and
B14. Provided with screening and buffering adequate to mitigate undesirable views and
activities likely to disturb surrounding uses; a landscape plan has been submitted that
has been deemed by Staff and the Planning Commission to adequately screen the
proposed walls from the lake; and
B15. Not create a nuisance that generates smoke, noise, glare, vibration, odors, fumes,
dust, electrical interference, general unsightliness, or other means; the proposal is not
anticipated to create a nuisance; and
B16. Not cause excessive non-residential traffic on residential streets, parking needs that
cause a demonstrable inconvenience to adjoining properties, traffic congestion, or
unsafe access; the proposal is not anticipated to create excessive traffic burdens on
the nearby road network; and
B17. Designed to take into account the natural, scenic, and historic features of the area and
to minimize environmental impact; although not an in -kind replacement, the walls were
designed to utilize the location of the existing walls with a change in material, and will
be screened adequately to minimize potential impacts; and
B18. All exterior lighting shall be so directed so as not to cast glare toward or onto the public
right-of-way or neighboring residential uses or districts; the proposal does not include
the installation of any exterior lighting; and
B19. Not detrimental to the public health, public safety, or general welfare; the proposal does
not come at a detriment to the public health, safety, or welfare of residents and
landowners of the City of Orono.
63
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby grants a
conditional use permit pursuant to Orono Municipal Zoning Code Section 6.12.6240 to allow for
replacement retaining walls within the lakeshore setback.
C1. Council approval is based on the entire record and, the above Findings.
C2. The approved project shall conform to the site plan and landscape plan submitted by
the Applicant and annotated by City staff, attached to this Resolution as Exhibits A &
B.
C3. Any amendments to the Plans that are not in conformity with City codes may require
further Planning Commission and City Council review.
C4. Authorities granted by this resolution run with the Property not with the Applicant, but
are permissive only and must be exercised by obtaining a permit for the proposed
retaining walls, commencing construction of said project. A permit must be obtained
within one year of the date of Council approval, or the conditional use permit will expire
on that date (August 11, 2026).
C5. The Applicant agrees to comply with all permitting requirements of all applicable
jurisdictions including but not limited to MCWD. Copies of all required permits must be
provided to the City with the submittal materials for the permit for the proposed walls.
C6. The conditional use permit shall remain in effect as long as the conditions imposed by
the City Council are observed, but nothing in this section shall prevent the city from
enacting or amending official controls to change the status of conditional uses.
C7. The undersigned are the owners of the Property and agree to the conditions herein.
C8.Violation of or non-compliance with any of the terms and conditions of this resolution
may result in the termination of any authority granted herein.
64
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
ADOPTED by the Orono City Council on this 11' day of August, 2025.
ATTEST:
CITY OF ORONO:
Christine Lusian, City Clerk Bob Tunheim, Mayor
65
Steven M. Hentges, Property Owner
STATE OF MINNESOTA
COUNTY OF HENNEPIN
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7605
Jeanette M. Hentges, Property Owner
This instrument was acknowledged before me this _
20, by Steven M. Hentges, husband of Jeanette M. Hentges
Notary Public
STATE OF MINNESOTA
COUNTY OF HENNEPIN
This instrument was acknowledged before me this
20_, by Jeanette M. Hentges, wife of Steven M. Hentges.
Notary Public
day of ,
day of ,
7
66
F
l 711
• -- _ _ _ _ - -%��-
1 Q
1
W
ti
LO
UJALL-
0
LO,
�w ti
LO
a�
(93
Legend
Qty Common Name
Flower Grass
12 Grass, Shenandoah
'Flower, Vine
13 Clematis, Purple
Shrub, Deciduous
4 Barberrv. Cherry
Switch
13 Weigela, Minuet
Shrub Evergreen Broadleaf
20 Boxwood, Velvet Green
Tree, Evergreen
6 Juniper, Wichita c to Blue
�** SAPPHIRE INDIGO
LAKE
MINNETONKA
SLOPE TRAM (LAKE ACGE55)
GRA55 5HENANDOAH SWITCH
WEIGELQ, MINUET
CLEMATIS, SAPPHIRE INDIGO
WALLS & STEPS BY OTHERS
JUNIPER, WICHITA BLUE
BOXWOOD, VELVET GREEN
CLEMATIS, SAPPHIRE INDIGO
WEIGELA, MINUET
- GRA55, SHENANDOAy SWITCH
JUNIPER, WICHITA BLUE
Revision #: Navarre
N
Scale:
Landscape Plan: Dunwoody
Landscape Design by: Mike Kuka
Date: 7/11/2025
1/16" = if `
Henges Res.
L&K Tree 8c Shrub Inc.
GRONBERG & ASSOCIATES, INC.
SURVEYING, ENGINEERING AND LAND PLANNING
445 N. WILLOW DRIVE
LONG LAKE, MINNESOTA 55356
952.473-4141
FAX: 952-473-4435
July 29, 2025
John Sonnek
Charles Cudd Co.
15050 23`d Ave. N.
Plymouth, MN 55447
Re: Steven & Jeanette Hentges
2545 Dunwoody Ave., Orono
Retaining wall responses
1. The existing limestone retaining walls are in disrepair and are subject to erosion
problems.
2. Replacing the existing crumbling limestone walls with heavy stone blocks is suitable for
this site for long term sustainability keeping the existing slopes intact.
3. I am a registered professional engineer in the State of Minnesota.
4. The proposed walls are the minimum size necessary to control erosion on site.
Sincerely,
Gronberg & Associates, Inc.
Mark S. Gronberg, PE & LS
69
Legend
Qty Common Name
Flower Grass
12 Grass, Shenandoah
'Flower, Vine
13 Clematis, Purple
Shrub, Deciduous
4 Barberrv. Cherry
Switch
13 Weigela, Minuet
Shrub Evergreen Broadleaf
20 Boxwood, Velvet Green
Tree, Evergreen
6 Juniper, Wichita c to Blue
�** SAPPHIRE INDIGO
LAKE
MINNETONKA
SLOPE TRAM (LAKE ACGE55)
GRA55 5HENANDOAH SWITCH
WEIGELQ, MINUET
CLEMATIS, SAPPHIRE INDIGO
WALLS & STEPS BY OTHERS
JUNIPER, WICHITA BLUE
BOXWOOD, VELVET GREEN
CLEMATIS, SAPPHIRE INDIGO
WEIGELA, MINUET
- GRA55, SHENANDOAy SWITCH
JUNIPER, WICHITA BLUE
Revision #: Navarre
N
Scale:
Landscape Plan: Dunwoody
Landscape Design by: Mike Kuka
Date: 7/11/2025
1/16" = if `
Henges Res.
L&K Tree 8c Shrub Inc.
Draft Minutes
Planning Commission Regular Meeting
Monday, July 21, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
6. OLD BUSINESS
6.1 LA25-000016, CHARLES CUDD CO LLC, 2545 DUNWOODY AVENUE, CONDITIONAL
USE PERMIT
The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and
approve a Conditional Use Permit for retaining walls. The request was tabled in May, and the plan has
been reduced and is closer to an in -kind replacement. Staff recommended making approval contingent
upon providing additional engineering information prior to the City Council meeting.
The Planning Commission discussed the item and asked questions of staff and the applicant, John
Sonnek, Charles Cudd Co., Shorewood.
Commissioners said the plan has been reduced from the original proposal and now replaces the existing
wall, and the tramway has been moved so it aligns with the recommendations made by the Planning
Commission in May. They indicated it is a positive improvement for the property.
Tift moved, Prchal seconded, to approve LA25-000016, 2545 Dunwoody Avenue, Conditional Use
Permit, contingent on an engineer's letter being submitted. VOTE: Ayes: 4, Nays 0.
71
AGENDA ITEM
Date: August 11, 2025
Title: LA25-000023, 1390 Rest Point Road, Variances - Resolution 7606
Presenter: Melanie Curtis, Planner
Section: Consent Agenda
Item: 12
Purpose:
The purpose of this request is to consider variances from the 75-foot lake setback, average
lakeshore setback, and rear yard setback to allow construction of an expanded 2nd story addition
over the existing home and a minimal increase in the elevation of the existing deck.
2. MN§15.99 Application Deadline:
The application was submitted on June 16th, and considered to be complete on June 25, 2025. The
60-day review timeline will expire on August 24, 2025.
3. Background:
The property is nonconforming in size. The existing home encroaches lakeward of the average
lakeshore setback line (ALS) and the 75-foot lake setback; it also encroaches 10 feet into the
required 30-foot rear setback. The new owners are proposing 2nd story additions to increase the
living space on the 2nd level of the home while maintaining the existing footprint. They also
propose a minimal increase in height of the existing low-level deck to create a level threshold (no
step down). No footprint expansions are proposed. Please refer to the Planning Report attached as
Exhibit C for a detailed analysis. Page 7 of Exhibit B is a 3D rendering showing the new massing
areas.
4. Planning Commission Vote and Comment:
On July 21 st the Planning Commission held a public hearing and discussed the requested
variances. There were no public comments provided during the meeting. The Planning
Commission voted 4 to 0 in favor of approving the variances as applied. The draft minutes are
attached as Exhibit D.
Public Comment:
Public comments were received in favor of the project. Comments are attached as Exhibit E.
6. Staff Recommendation:
Staff recommends approval as applied.
COUNCIL ACTION REQUESTED
Council should adopt Resolution No. 7606, approving the variances as applied.
Exhibits
A. Resolution 7606
B. Plans + Survey
C. Planning Report
D. Draft PC Minutes
E. Public comment
W
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7606
A RESOLUTION
APPROVING VARIANCES FROM
MUNICIPAL ZONING CODE
SECTIONS 6.12.1450 & 6.12.6240
FILE NO. LA25-000023
WHEREAS, on June 16, 2025, on behalf of the property owners, David Charlez Designs
(hereinafter the "Applicant"), applied for a variance from the City Code for the property addressed
1390 Rest Point Road, and legally described as:
Lot 4, Subdivision of Lot 14, Rest Point Park, Hennepin County, Minnesota
(hereinafter the "Property");
WHEREAS, the Applicant has made application to the City of Orono for a variance from
Orono Municipal Zoning Code Section 6.12.1450 to allow a 2nd story addition to be set back
20.7 feet from the rear, street property line where a 20.7-foot setback exists and 30 feet is
required; and
WHEREAS, the Applicant has made application to the City of Orono for variances from
Section 6.12.6240 to allow a 2nd story addition to be constructed 67 feet from the OHWL, where
a 75-foot setback is required over the existing home footprint and 4 feet lakeward of the average
lakeshore setback line. A minimal increase in the elevation of the existing deck is also
requested within the 75-foot setback to meet the door threshold; and
WHEREAS, on July 21, 2025, after published and mailed notice in accordance with
Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which
time all persons desiring to be heard concerning this application were given the opportunity to
speak thereon; and
WHEREAS, on July 21, 2025, the Planning Commission recommended approval of the
requested variances; and
WHEREAS, on August 11, 2025, the City Council reviewed the application and the
recommendations of the Planning Commission and City staff; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota,
hereby approves the requested variances as described above based on one or more of the
following findings of fact concerning the Property:
73
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7606
FINDINGS OF FACT:
Al. The analysis contained within staff memos and the exhibits attached to the aforesaid
memos, all minutes from the above -mentioned meetings, and all other materials
distributed at these meetings are hereby incorporated by reference.
A2. The Property is located in the LR-1 B, One Family Lakeshore Residential Zoning District.
A3. The Property contains 0.21 acres in area and has a defined lot width of 65 feet.
A4. The Property is within Tier 1 and hardcover is limited to 25% according to the
Stormwater Quality Overlay District. The existing hardcover level of 35% will not be
changed or increased by this application.
A5. Applicant has applied for the following variances:
a. Average Lakeshore Setback Variance
b. 75-Foot Lakeshore Setback Variance
c. Rear, Street Setback Variance
A6. In considering this application for variances, the Council has considered the advice and
recommendation of the Planning Commission and the effect of the proposed variances
upon the health, safety and welfare of the community, existing and anticipated traffic
conditions, light and air, danger of fire, risk to the public safety, and the effect on values
of property in the surrounding area.
ANALYSIS-
B1. "Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance ...." The Property includes difficulties in its area and width,
and location of the existing home. No footprint expansions are proposed. The 2nd story
within the average lakeshore setback should not further impact the existing views of the
lake for the adjacent properties. All proposed expansions maintain the existing building
setbacks on the non -conforming property. This criterion is met.
B2. "Variances shall only be permitted ... when the variances are consistent with the
comprehensive plan." The proposed variances for the 2nd story additions are consistent
with the comprehensive plan by maintaining the use of the single-family home.
2
74
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7606
B3. "Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. 'Practical difficulties,' as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable
manner, however, the proposed use is not permitted by the official controls. The
request for variances to expand the home with a 2nd story over the existing
footprint (within the setbacks) appears to be reasonable, considering the location
and orientation of the subject home, the neighboring homes, and the
substandard size of the Property. The additions should not adversely impact the
view of the lake for the neighbors compared to the existing condition.
b. The plight of the landowner is due to circumstances unique to his property not
created by the landowner. The location of the home results in limited options for
additions. The addition to the home over the existing footprint should not impact
the view of the lake for the neighbors. The orientation of the roof and the
conforming side yard setbacks will allow more air and open space between the
subject home and neighboring homes. The circumstances are unique to the
Property, and
c. The variance, if granted, will not alter the essential character of the locality." The
variances are requested to permit the construction of a 2nd story over the home,
with no footprint expansions, that will not adversely impact the character of the
neighborhood.
B4. "Economic considerations alone do not constitute practical difficulties." Economic
considerations have not been a factor in the variance approval determination.
B5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter."
This condition is not applicable.
B6. "The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter for property in the zone where the affected person's land is
located." This condition is not applicable, as a single-family home is an allowed use in the
LR-1 B District.
B7. "The board or council may permit as a variance the temporary use of a one -family dwelling
as a two-family dwelling." This condition is not applicable.
3
75
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7606
B8. "The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property." The Property's short depth, the existing home
location and proximity to the lakeshore, and the relationship to adjacent homes create
difficulties for improving the Property consistent with the homes in their neighborhood.
B9. "The conditions do not apply generally to other land or structures in the district in which the
land is located." The Property's substandard area and width, shallow depth, the location of
the existing home, adjacent homes, and the home's proximity to the lake create
difficulties for the owners
B10."The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant." Granting the setback variances to construct a
2nd story over the existing footprint is necessary for the preservation of the owners'
property rights.
B11."The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter." Granting the
requested variances in this unique situation is not contrary to the intent of the zoning
chapter.
B12."The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty." The requested variances are necessary
and do not merely serve as a convenience to the owners.
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby grants a
variance to Orono Municipal Zoning Code Sections 6.12.1450 and 6.12.6240 to allow
construction of a 2nd story addition to the home over the existing footprint 20.7 feet from the rear
property line and 67 feet from the OHWL, and a minimal increase in the height of the grade -
level deck 54 feet from the OHWL, subject to the following conditions:
C1.Council approval is based on the entire record, above Findings.
C2.The approved project shall conform to the survey dated 10/25/2021 and building plans
submitted by the Applicant and annotated by City staff, attached to this Resolution as
Exhibits A & B.
C3.Any amendments to the plans that do not conform to City codes may require additional
review by the Planning Commission and City Council.
4
76
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7606
C4.Authorities granted by this resolution run with the Property, not with the Applicant, but
are permissive only and must be exercised by obtaining a building permit for the new
construction and commencing construction of said project. A building permit must be
obtained within one year of the date of Council approval, or the variances will expire on
that date (August 11, 2026).
C5.Violation of or non-compliance with any of the terms and conditions of this resolution
may result in the termination of any authority granted herein.
ADOPTED by the Orono City Council on this 111" day of August 2025.
ATTEST:
CITY OF ORONO:
Christine Lusian, City Clerk Bob Tunheim, Mayor
5
77
CERTIFICATE OF SURVEY FOR
DREW HUELER
OF LOT 4, SUBDIVISION OF LOT 14 REST POINT PARK
HENNEPIN COUNTY, MINNESOTA
,9'�ryA3,7
LEGAL DESCRIPTION OF PREMISES :
Lot 4, SUBDIVISION OF LOT 14, REST POINT PARK
• : denotes iron marker found
(908.3): denotes existing spot elevation, mean sea level datum
—917--: denotes existing contour line, mean sea level datum
Bearings shown are based upon an assumed datum.
This survey intends to show the boundaries of the above described property,
and the location of an existing house and garage, spot elevations and topography,
and all Visible "hardcover" thereon. It does not purport to show any other
improvements or encroachments.
9,289 SQ. FT. LOT
—93& —
i
LAKE
MINNETONKA
WEST ARM
0 20 40 80
S C A L E I N F E E T
G R 0 N B E R G AND hereby certify that this plan, specification, or report sc�
was prepared by r under my direct supervision, 1••=20•
ASSOCIATES, INC.
and that l a d" y Lcensed Land Surveyor under
the laws of the State is Minnesota. DATE
CONSULTING ENGINEERS, LAND 10-25-21
SURVEYORS, & SITE PLANNERS
445 NORTH WILLOW DRIVE .we No.
LONG LAKE, MN. 55356 21-255
952-473-4141 Mark S. Gronberg Minnesota Lice a Number 12755
21-255
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CERTIFICATE OF SURVEY FOR
DREW HUELER
4, SUBDIVISION OF LOT 14 REST POINT PARK
HENNEPIN COUNTY, MINNESOTA
zjj�,
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DRIVEWA
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EXISTING;
HOUSE
#1398
PATIO
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HOUSE
#1390
(A)
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LEVEL=
(936.5�,
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(E)
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SETBACK
LINE
(933.1)
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CEO WOOD
(935.0) /
(934.8) /
/ g�k
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EXISTING
HOUSE
#1386
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— — --936-
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(933.2)
-934 —
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I 593� �LN V
..''•929.4 CONTOUR
LINE (O.H.W.)
/
LEGAL
DESCRIPTION
OF
PREMISES :
Lot 4,
SUBDIVISION
OF
LOT 14, REST POINT PARK
• : denotes iron marker found
(908.3) : denotes existing spot elevation, mean sea level datum
917- —: denotes existing contour line, mean sea level datum
Bearings shown are based upon an assumed datum.
This survey intends to show the boundaries of the above described property,
and the location of an existing house and garage, spot elevations and topography,
and all visible "hardcover" thereon. It does not purport to show any other
improvements or encroachments.
9,289 SQ. FT. LOT
LAKE
MINNETONKA
WEST ARM
0 20 40
:i
S C A L E I N F E E T
UAIt
Ut'UKIV IIV"
G R N B E R G AND
ASSOCIATES, IN C H
CONSULTING ENGINEERS, LAND
SURVEYORS, & SITE PLANNERS
445 NORTH WILLOW DRIVE
LONG LAKE, MN. 55356
952-473-4141
I hereby certify that this plan, specification, or report
was prepared by me, or under my direct supervision,
and that I am a duly Licensed Land Surveyor under
the laws of the State of Minnesota.
1
SCALE
1 "=20'
DATE
10-25-21
JOB No.
21-255
Mark S. Gronberg Minnesota LiceryCe Number 12755
21--255
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Notes: Dimensions details and conformation to all local codes are to be verified b owner and contractor prior to the start of construction. The designer of the home is not a licensed structural engineer or architect and will assume no responsibility for items including, but not limited to : construction technique, quality of material workmanship, code adherence safety, water proofing, insulation radon mold/mildew or other designs, specification or construction issues. It is recommended that a licensed engineer review all plans for structural integrity and verify that the home meets code for extraordinary wind or other natural stresses such as flooding, snowfall or substandard bearing soil. All structural members on the plans should be verified b the manufacturer and their licensed engineering staff. Is is also recommended that a licensed contractor be commissioned to construct the
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home. All door and window size area approximate rough openings. S ecific manufacturer sizes vary and egress openings should be confirmed prior to construction. The home should be flashed and enclosed to meet local code. Sizes of material and products reflect accepted industry standards and in no way indicate a specific manufacturer. All building components to be installed and constructed to selected manufacturers specified installation techniques and in accordance with local building codes. Optional items may be shown on the home within the landscaping/site Ian or in the rendering for illustrative purpose only. Consult builder for standard or included features. c David Charlez Designs 2025. Do not replicate with out permission 952 428-8200. David Charlez Design retains rights to all Tans and detail shown.
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Notes: Dimensions details and conformation to all local codes are to be verified b owner and contractor prior to the start of construction. The designer of the home is not a licensed structural engineer or architect and will assume no responsibility for items including, but not limited to : construction technique, quality of material workmanship, code adherence safety, water proofing, insulation radon mold/mildew or other designs, specification or construction issues. It is recommended that a licensed engineer review all plans for structural integrity and verify that the home meets code for extraordinary wind or other natural stresses such as flooding, snowfall or substandard bearing soil. All structural members on the plans should be verified b the manufacturer and their licensed engineering staff. Is is also recommended that a licensed contractor be commissioned to construct the
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home. All door and window size area approximate rough openings. S ecific manufacturer sizes vary and egress openings should be confirmed prior to construction. The home should be flashed and enclosed to meet local code. Sizes of material and products reflect accepted industry standards and in no way indicate a specific manufacturer. All building components to be installed and constructed to selected manufacturers specified installation techniques and in accordance with local building codes. Optional items may be shown on the home within the landscaping/site Ian or in the rendering for illustrative purpose only. Consult builder for standard or included features. c David Charlez Designs 2025. Do not replicate with out permission 952 428-8200. David Charlez Design retains rights to all Tans and detail shown.
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Notes: Dimensions details and conformation to all local codes are to be verified b owner and contractor prior to the start of construction. The designer of the home is not a licensed structural engineer or architect and will assume no responsibility for items including, but not limited to : construction technique, quality of material workmanship, code adherence safety, water proofing, insulation radon mold/mildew or other designs, specification or construction issues. It is recommended that a licensed engineer review all plans for structural integrity and verify that the home meets code for extraordinary wind or other natural stresses such as flooding, snowfall or substandard bearing soil. All structural members on the plans should be verified b the manufacturer and their licensed engineering staff. Is is also recommended that a licensed contractor be commissioned to construct the
Y P 9 9 P Y 9, 9, Q tY P. Y. P 9, 9 P 9 P 9 tY fY rY 9. 9 P Y 9 9
home. All door and window size area approximate rough openings. S ecific manufacturer sizes vary and egress openings should be confirmed prior to construction. The home should be flashed and enclosed to meet local code. Sizes of material and products reflect accepted industry standards and in no way indicate a specific manufacturer. All building components to be installed and constructed to selected manufacturers specified installation techniques and in accordance with local building codes. Optional items may be shown on the home within the landscaping/site Ian or in the rendering for illustrative purpose only. Consult builder for standard or included features. c David Charlez Designs 2025. Do not replicate with out permission 952 428-8200. David Charlez Design retains rights to all Tans and detail shown.
PP 9P rY 9P p P rY Y P 9 P P Q 9 P YP 9 P P Y 9 p P i ) 9 9 P
BUILDING VOLUME @FRONT
VOLUME ADDED TO
STREETSIDE ELEVATION
= 81557 CUBIC FT.
IT
VIJIL.LJII `I\-/ V \/LIJIVIL /-\I\I/-\L 1\L-"I\
BUILDING VOLUME @REAR
VOLUME ADDED TO
LAKESIDE ELEVATION
= 5,275 CUBIC FT.
YELLOW AREAS
10
INDICATE
PROPOSED
VOLUME
ADDITION
I S P I R I
91
Notes: Dimensions details and conformation to all local codes are to be verified b owner and contractor prior to the start of construction. The designer of the home is not a licensed structural engineer or architect and will assume no responsibility for items including, but not limited to : construction technique, quality of material workmanship, code adherence safety, water proofing, insulation radon mold/mildew or other designs, specification or construction issues. It is recommended that a licensed engineer review all plans for structural integrity and verify that the home meets code for extraordinary wind or other natural stresses such as flooding, snowfall or substandard bearing soil. All structural members on the plans should be verified b the manufacturer and their licensed engineering staff. Is is also recommended that a licensed contractor be commissioned to construct the
Y P 9 9 P Y 9, 9, Q tY P. Y. P 9, 9 P 9 P 9 tY fY rY 9. 9 P Y 9 9
home. All door and window size area approximate rough openings. S ecific manufacturer sizes vary and egress openings should be confirmed prior to construction. The home should be flashed and enclosed to meet local code. Sizes of material and products reflect accepted industry standards and in no way indicate a specific manufacturer. All building components to be installed and constructed to selected manufacturers specified installation techniques and in accordance with local building codes. Optional items may be shown on the home within the landscaping/site Ian or in the rendering for illustrative purpose only. Consult builder for standard or included features. c David Charlez Designs 2025. Do not replicate with out permission 952 428-8200. David Charlez Design retains rights to all Tans and detail shown.
PP 9P rY 9P p P rY Y P 9 P P Q 9 P YP 9 P P Y 9 p P i ) 9 9 P
Date Application Received: 06/16/2025
Date Application Considered as Complete: 06/25/2025
60-Day Review Period Expires: 08/24/2025
To: Chair Bollis and Planning Commission Members
Adam Edwards, City Administrator
From: Melanie Curtis, Planner MCC
Date: 21 July 2025
Subject: #LA25-000023, David Charlez Designs o/b/o Mark Stadheim, 1390 Rest Point Road
Variances
Public Hearing
Application Summary: The applicant is requesting variances from the 75-foot (lake) setback,
average lakeshore setback, and rear yard setback to construct an expanded 2nd story addition
over most of the existing home and a minimal increase in the elevation of the existing deck.
Staff Recommendation: Planning Department Staff recommends approval.
Background
The property is nonconforming in size, and the existing home encroaches lakeward of the average
lakeshore setback line (ALS) and the 75-foot lake setback. It also encroaches 10 feet into the
required 30-foot rear setback. The new owners are proposing 2nd story additions to increase the
living space on the 2nd level of the home while maintaining the existing footprint. They also propose
a minimal increase in height of the existing low-level deck to create a level threshold (no step
down). No footprint expansions are proposed.
BUILDING VOLUME @ FRONT
YELLOW AREAS
INDICATE
PROPOSED
VOLUME
ADDITION
07
92
FILE #LA25-000023
21 July 2025
Page 2 of 5
Practical Difficulties Analysis
Applicant Submittal Information: The applicant has identified the existing conditions and
substandard lot size as practical difficulties supporting the requested variances. Additionally, they
have provided supporting documentation regarding Practical Difficulties (Exhibit C), they have
provided a written narrative (Exhibit B), and should be asked for additional testimony regarding the
application.
Planning Staff Practical Difficulty Analysis: Staff finds that the existing conditions (the
nonconforming size and depth of the lot and existing home location) may support the requested
setback variances. The request for variances to expand the 2nd story of the home over the existing
footprint appears to be reasonable, considering the location and orientation of the subject home,
the neighboring homes, and the substandard lot size. The additions should not adversely impact the
view of the lake for the neighbors compared to the existing condition.
LOT ANALYSIS WORKSHEET
Section 78-330 + 78-1279 — Setbacks:
LR-1B
Required
Existing
Proposed
Lake
75'
67' home
No change
54' grade level deck
Rear/Street
30'
20.7'
No change
Northeast Side
7.5' *
10.7'
No change
Southwest Side
7.5' *
12.1'
No change
The existing home encroaches approximately 4 feet lakeward of
Average Lakeshore
the ALS. The proposed expansions will not encroach closer toward
the lake.
* 65' wide lot/Exception 78-330(b)(1)
Section 78-330 — Lot Area/Width:
1-11-113
Lot Area
Lot Width
Required
43,560 s.f. (1.0 acres)
140'
Actual
9,289 s.f. (acre)
65' @ 75' / 65'@ OHWL
Section 78-1403 — Structural Building Coverage:
Total Lot Area
Total Structural Coverage
9,289 s.f. (0.21 acre)
Allowed: 2,000 s.f. [Sec 78-1403(a)(2)]
Existing: 1,913 s.f.
Proposed: 1,913 s.f.
Section 78-1680 and 78-1700 — Hardcover Calculations:
Stormwater
Total Area
Allowed
Proposed
Overlay District
Existing Hardcover
in Zone
Hardcover
Hardcover
Tier
Tier 1
9,289 s.f.
2,322 s.f.
3,252 s.f.
571 s.f. w/in 75'
No change
(25 %)
(35%)
93
FILE #LA25-000023
21 July 2025
Page 3 of 5
Applicable Regulations:
75-foot Lake Setback + Averaee Lakeshore Setback Variance (Section 78-1279
The purpose of the average lakeshore setback requirement is to protect and preserve views of the
lake over a subject property from the neighboring homes. The applicant is proposing to expand the
existing home upwards, which will result in new encroachments into the lake and the average
lakeshore setback area.
The expanded 2nd-story will not increase the overall roof peak height. No changes to the existing
footprint of the home are proposed. The new encroachments will maintain the existing building
setbacks. The minor increase in deck height will not impact views of the lake over the subject
property for the neighbors.
Rear Yard Setback Variance (Section 78-330)
The existing home is situated 20.7 feet from the street property line where a 30-foot setback is
required. The proposal will not increase the encroachment.
Governing Regulation: Variance (Section 78-123)
In reviewing applications for variance, the Planning Commission shall consider the effect of the
proposed variance upon the health, safety and welfare of the community, existing and anticipated
traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of
property in the surrounding area. The Planning Commission shall consider recommending approval
for variances from the literal provisions of the Zoning Code in instances where their strict
enforcement would cause practical difficulties because of circumstances unique to the individual
property under consideration, and shall recommend approval only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic
considerations alone do not constitute practical difficulties. Practical difficulties also include but are
not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be
granted for earth -sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in
harmony with this chapter. The board or the council may not permit as a variance any use that is
not permitted under this chapter for property in the zone where the affected person's land is
located. The board or council may permit as a variance the temporary use of a one -family dwelling
as a two-family dwelling.
According to MN §462.357 Subd. 6(2) variances shall only be permitted when:
1. The variance is in harmony with the general intent and purpose of the Ordinance. The
Property includes difficulties in its area and width, and location of the existing home.
There are no footprint expansions. The 2nd story within the average lakeshore setback
should not further impact the existing views of the lake for the adjacent properties. All
proposed expansions maintain the existing building setbacks on the non- conforming
property. This criterion is met.
2. The variance is consistent with the comprehensive plan. The proposed variances for the 2nd
story additions are consistent with the comprehensive plan by maintaining the use of the
single-family home.
3. The applicant establishes that there are practical difficulties.
a. The property owner proposes to use the property in a reasonable manner not
permitted by the official controls; The request for variances to expand the home
with a 2nd story over the existing footprint (within the setbacks) appears to be
reasonable, considering the location and orientation of the subject home, the
neighboring homes, and the substandard lot size. The additions should not
94
FILE #LA25-000023
21 July 2025
Page 4 of 5
adversely impact the view of the lake for the neighbors compared to the existing
condition.
b. There are circumstances unique to the property not created by the landowner; The
location of the home results in limited options for additions. The addition to the
home over the existing footprint should not impact the view of the lake for the
neighbors. The orientation of the roof and the conforming side yard setbacks will
allow more air and open space between the subject home and neighboring
homes. The circumstances are unique to the Property, and
c. The variance will not alter the essential character of the locality. The variances are
requested to permit the construction of a 2nd story over the home, with no
footprint expansions, that will not adversely impact the character of the
neighborhood.
Additionally, City Code 78-123 provides additional parameters within which a variance may be
granted as follows:
4. Economic considerations alone do not constitute practical difficulties. Economic
considerations have not been a factor in the variance approval determination.
5. Practical difficulties also include but are not limited to, inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter
78. This condition is not applicable.
6. The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located. This condition is not applicable, as a single-family home is an allowed use in the
1_11-113 District.
7. The board or council may permit as a variance the temporary use of a one -family dwelling as
a two-family dwelling. This condition is not applicable.
8. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property. The Property's short depth, the existing home
location and proximity to the lakeshore, and the relationship to adjacent homes create
difficulties for improving the property consistent with the homes in their neighborhood.
9. The conditions do not apply generally to other land or structures in the district in which the
land is located. The Property's substandard area and width, shallow depth, the location of
the existing home, adjacent homes, and the home's proximity to the lake create
difficulties for the owners.
10. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant. Granting the setback variances to construct a 2nd
story over the existing footprint are necessary for the preservation of the property rights
of the owners.
11. The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter. Granting the
requested variances in this unique situation is not contrary to the intent of the zoning
chapter.
12. The granting of such variance will not merely serve as a convenience to the applicant, but is
necessary to alleviate demonstrable difficulty. The requested variances are necessary and
do not merely serve as a convenience to the Applicants.
95
FILE #LA25-000023
21 July 2025
Page 5 of 5
The Commission may recommend or Council may impose conditions in granting of variances. Any
conditions imposed must be directly related to and must bear a rough proportionality to the impact
created by the variance. No variance shall be granted or changed beyond the use permitted in this
chapter in the district where such land is located.
Public Comments
The applicant provided signed acknowledgement forms from three closest neighbors (Exhibit H). A
letter in support of the project was received from the owners of 1405 Rest Point Road; no other public
comments have been received.
Issues for Consideration
1. Does the Planning Commission find that the property owner proposes to use the
property in a reasonable manner that is not permitted by an official control?
2. Does the Planning Commission find that the variances, if granted, will not alter the
essential character of the neighborhood?
3. Does the Commission find it necessary to impose conditions to mitigate the impacts
created by the granting of the requested variances?
4. Are there any other issues or concerns with this application?
Planning Staff Recommendation
Planning Staff recommends approval of the variances as applied.
96
Minutes
Planning Commission Regular Meeting
Monday, July 21, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Chair Pro Tern McCutcheon called the meeting to order at 6:00 p.m., followed by the
Allegiance.
1. ROLL CALL
Orono Planning Commission members present: Alternate Planning Commissio ro Tern
Mark McCutcheon, Commissioners Thomas Brandabur, Kelly Prchal, and S Cha Bollis
and Commissioners Jon Ressler, Andrew Jarnot, and Shane Weltzin were ab
Staff present: Community Development Director Laura Oakden, �W�
er Melanie Curtis,
Planner Matthew Karney.
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
Brandabur moved, Prchal seconded, to approve the Agenda. Vl�yes 4, Nays 0.
4.
Tift moved, Prchal seconded, to approve
June 16, 2025. VOTE: Ayes 4, Nays 0.
meeting of
5. PUBLIC HEARIN
5.1. LA25-000023 EZ DESTIC/B/CO MARK STADHEIM, 13 90 REST POINT
ROAD, V CES
The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and
approve variances to construct an expanded second level and slightly raised deck. The lot is non-
conforming, and the addition would not be higher than the existing roofline or be closer to the lake, or
enlarge the footprint of the home.
VThe Planning Commission discussed the item and was invited to ask questions of staff and the applicant,
ave Zweber of David Charlez*Desi.Chair McCutcheond the earing at 6:05 p.m.
Ehere were public comments.
the public hearing at 6:05 p.m.
the plan did not expand the roofline or footprint, and is supported by the
Prchal moved, Brandabur seconded, to approve LA25-000023, 1390 Rest Point Road, Variances.
VOTE: Ayes: 4, Nays 0.
Page 1 of 4
97
e
Neighbors Name(s):
Neighbors Address:
�
oyi have rev+ewed the proposed prfansforthe property at 1390 Rest Pt. Road.
�
I understand that the property footprint is not increasing and that the added structure is stacking over the existing
main level and garage. I also understand that the deck platform is raising roughly 8" from it's current height.
I support of the project as proposed.
(Dat
f�
VOLUME ADDED TO
5TREETSIDE ELEVATION
- 7.494 CUBIC FT.
' Bul"NG VOLUME AR64L FRONT
BUILDING VOLUME ® FROM
BUILDING VOLUME ARIAL REAR i
YELLOW AREAS
INDICATE
PROPOSED
VOLUME
ADDITION
IRI
Neighbors Name(s): Tami Greiber
Neighbors Address: 1398 Rest Point rd. Mound, MN 55364
1, Tami Greiber have reviewed the proposed plans far the property at 1399 Rest Pt. Road.
I understand thatthe property footprint is not increasingand thatthe added structure is stacking overthe existing
main level and garage. I also understand thatthe deck platform is raising roughly 8" from it's current height.
I support of the project as proposed.
6/1412025
(Signature) (Date)
99
NeNgnDcrs ware(-S�:
Neighbors Address;
�-S 'I
0
0
r
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have reviewe-d the proposed plans for tho property at 1390 Rest Pt
I understand treat the property footprint is not increasing and that the added structure iS stacking OvOr tine
main level and garage, l also understa nd that t h o dock platfofrt1 is ralc;ing foij:ghty 8 " frorn it's cufrerLt ri�ig
l suPpOrt Df the projieatas proposed_
David A. and Kathryl L. Wiemer
1405 Rest Point Road
Mound, MN. 55364
612-845-3901
July 10, 2025
G3C�C�L�D
JUL 15 2025
CITY OF ORONO
Regarding; LA25-000023 —1390 Rest Point Road construction proposal (Hearing)
CITY OF ORONO
2750 Kelley Parkway
Orono, MN. 55356
Dear Melanie Curtis and Planning Commission,
Since we are unable to attend the July 2111 meeting in person, we would like to submit
comments via letter.
Kathy and I reside directly across the street from the proposed land use application. We have
reviewed the drawings and elevations provided by the homeowner and are very much in favor
of the enhancements that they are planning. It is our understanding the project stays within the
existing footprint of the dwelling. The project when completed is in keeping with the character
of the neighborhood and will provide them more usable space without altering or hampering
our, or our neighbors sight -lines.
Thank you for this opportunity to provide input.
Dave and Kathy Wiemer
T
0
T
AGENDA ITEM
Date: August 11, 2025
Title: LA24-000069, 2300 6th Avenue N, Green Haven Farm, Final Plat -
Resolution 7604
Presenter: Melanie Curtis, Planner
Section: Consent Agenda
Item: 13
Purpose:
The applicant has completed the requirements outlined in Preliminary Plat Approval Resolution
7542 (File #LA24-000040), submitted the required documents and information, and paid the
required fees. They request final plat approval for Green Haven Farm.
2. Background:
The applicant is proposing a 2-lot subdivision of the property at 2300 6th Avenue North to create
one additional buildable lot. The proposed access to both lots will be a shared driveway over the
existing access on 6th Avenue North. The existing home will remain on proposed Lot 2. A new
home is proposed on Lot 1; the existing oversized barn is proposed to remain, and the shed will be
removed.
On December 9, 2024, the City Council approved Resolution 7542 (Exhibit C), approving the 2-
lot subdivision at 2300 6th Avenue North to be named Green Haven Farm.
3. Staff Recommendation:
The applicant has provided all of the necessary information and documentation to fulfill the final
plat application requirements. Staff recommends approval as applied.
COUNCIL ACTION REQUESTED
Council should make a motion approving the final plat of Green Haven Farm and authorize the Mayor
to sign the mylars.
Exhibits
A. Resolution 7604
B. Final Plat Green Haven Farm
C. Resolution 7542 - Prelim Plat
D. Payment Detail
102
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7604
A RESOLUTION
APPROVING THE PLAT OF
GREEN HAVEN FARM
FILE NO. LA24-000069
WHEREAS, the City of Orono (hereinafter the "City") is a municipal corporation
organized and existing under the laws of the State of Minnesota; and
WHEREAS, the City Council of the City of Orono (hereinafter "City Council") has
adopted subdivision and land development regulations for the orderly, economic, and safe
development of land within the City; and
WHEREAS, Eva Kotilinek (hereinafter the "Developer") represents Barry and Robin
O'Rourke, the owners of the property addressed 2300 6t" Avenue North within the City of Orono
(hereinafter the "City") and legally described as:
All that part of the southwest quarter (sw 114) of Section Twenty -Seven (27),
Township One Hundred Eighteen (118), Range Twenty -Three (23), beginning at the
quarter section post of the southwest and northwest Quarters of said Section
Twenty -Seven (27); thence running South on the Section line 36.3 perches to the
Minneapolis and Fort Ridgely Road; thence along said road North 89 118 degrees
east and 60.2 perches; thence Due North 33.1 perches to the quarter section line of
the northwest and southwest quarter of said section; and thence along said quarter
section line 60 114 perches to the place of beginning, except the West 300 feet
thereof and except roads, according to the Government survey thereon, Hennepin
County, Minnesota (Doc. No. 5993396) (hereinafter the "Property");
WHEREAS on July 16, 2024, the Developer applied for Preliminary Plat approval to
subdivide the Property into two (2) buildable lots.
WHEREAS, at its regular meeting on December 9, 2024, the Orono City Council
granted approval for the Preliminary Plat per the findings and conditions of Resolution No. 7542
on the Consent Agenda by a 4 to 1 vote; and
WHEREAS, on December 16, 2024, the Developer applied for final plat approval.
The final plat application was deemed to be substantially complete on August 4, 2025; and
WHEREAS, the Developer has agreed to comply with all conditions of Resolution
No. 7542 and has completed or has agreed to complete all other requirements of the platting
regulations of the City.
103
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7604
NOW, THEREFORE, BE IT RESOLVED, based upon the findings of
Resolution No. 7542, the Orono City Council and the City of Orono do hereby approve the plat
of GREEN HAVEN FARM, Hennepin County, Minnesota (a copy of which is attached as Exhibit
A), subject to the following conditions:
1) Development within GREEN HAVEN FARM is subject to the Conclusions, Orders, and
Conditions enumerated within Preliminary Plat Resolution No. 7542 dated December 9,
2024.
2) Dedication on the plat of the perimeter Drainage and Utility Easements as required in
Resolution 7542.
3) Establishment of a Private Driveway Easement and Maintenance Agreement over the
shared driveway to serve both lots.
4) The approvals granted in this Resolution shall become effective only when all conditions of
approval requiring actions by the Developer have been satisfied.
5) Minnehaha Creek Watershed District (MCWD)-approved permits for the grading, stormwater
management facilities, stormwater pollution prevention plan (SWPPP), and erosion control
plan shall be submitted as needed.
6) A title opinion for the Property and certified copies of all recorded easements currently
affecting the Property have been submitted.
7) A demolition permit must be issued and final inspection completed for the shed to be
removed on Lot 1 before issuance of the new home and septic system permits for Lot 1.
8) The properties are not within the MUSA and will be served by private water supply wells and
septic systems.
9) Payment of Development Fees Required: Total: $14,420.81
a. Final Plat application fee: $550.00 (2024 application fee).
b. Park Dedication Fee: $3,310.81.
c. Stormwater and Drainage Trunk Fee: $8,060.00
d. Final Plat Escrow: $2,500.00
10) The City Clerk shall release the plat documents for filing only upon certification by the City
Attorney, Community Development Director, and City Engineer that all requirements of the
platting regulations have been satisfied.
104
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7604
11) According to City Code Section 6.20.550, the aforesaid plat shall be filed by the City of
Orono with Hennepin County within one year of Council approval (on or before August 11,
2026), together with a certified original copy of this resolution and executed copies of the
easements and covenants pertinent thereto.
12) Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
ADOPTED by the Orono City Council on this 111" day of August, 2025.
ATTEST:
CITY OF ORONO:
Christine Lusian, City Clerk Bob Tunheim, Mayor
105
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107
GREEN HAVEN FARM
KNOW ALL PERSONS BY THESE PRESENTS: That Barry M. O'Rourke and Robin L. O'Rourke, husband and wife, fee owners of the following described property:
All that part of the Southwest Quarter of Section 27, Township 118, Range 23, Hennepin County, Minnesota, beginning at the quarter section post of the Southwest and Northwest Quarters of said Section 27; thence running South
on the Section line 36.3 perches to the Minneapolis and Fort Ridgely Road; thence along said road North 89 1/8 degrees East and 60.2 perches; thence due North 33.1 perches to the quarter section line of the Northwest and
Southwest Quarters of said Section; and thence along said quarter section 60 1/4 perches to the place of beginning, except the West 300 feet thereof and except roads, according to the Government Survey thereof.
Have caused the same to be surveyed and platted as GREEN HAVEN FARM, and do hereby dedicate to the public for public use the public way and the drainage and utility easements as created by this plat.
In witness whereof said Barry M. O'Rourke and Robin L. O'Rourke, husband and wife, have hereunto set their hands this day of , 20
Barry M. O'Rourke
Robin L. O'Rourke
STATE OF
COUNTY OF
This instrument was acknowledged before me this
Signature
Notary Public,
My commision expires
day of , 20 , by Barry M. O'Rourke and Robin L. O'Rourke.
Notary's printed name
County
I Mark S. Gronberg do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary
survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in
Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat,
Dated this day of , 20
Mark S. Gronberg, Licensed Land Surveyor
Minnesota License Number 12755
STATE OF
COUNTY OF
This instrument was acknowledged before me this
day of , 20 by Mark S. Gronberg.
Signature Notary's printed name
Notary Public, County
My commision expires
City Council, City of Orono, Minnesota
This plat of GREEN HAVEN FARM was approved and accepted by the City Council of the City of Orono, Minnesota, at a regular meeting thereof held this
with the provisions of Minnesota Statutes, Section 505.03, Subd. 2.
City Council, City Of Orono, Minnesota
Mayor , Clerk
COUNTY AUDITOR, Hennepin County, Minnesota
I hereby certify that taxes payable in 20 and prior years have been paid for land described on this plat, dated this day of
Daniel Rogan, County Auditor By Deputy
SURVEY DIVISION, Hennepin County, Minnesota
Pursuant to MN. STAT. Sec. 383B.565, (1969), this plat has been approved this day of , 20
Chris F. Mavis, County Surveyor By
COUNTY RECORDER, Hennepin County, Minnesota
I hereby certify that the within plat of GREEN HAVEN FARM was recorded in this office this day of
Amber Bougie, County Recorder By Deputy
, 20,
day of -, 20 , and said plat is in compliance
20 , at o'clock . M
GRONBERG & ASSOCIATES, INC. ENGINEERS, LAND SURVEYORS, PLANNERS
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GRONBERG & ASSOCIATES, INC.
ENGINEERS, LAND SURVEYORS, PLANNERS
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SHEET 2 OF 2 SHEETS
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 7542
A RESOLUTION
APPROVING A PRELIMINARY PLAT FOR
THE PROPERTY LOCATED AT
2300 6T" AVENUE NORTH
FILE NO. LA24-000040
WHEREAS, Eva Kotilinek (hereinafter the "Developer") on behalf of Barry O'Rourke and
Robin O'Rourke, the owners of the property addressed 2300 61 Avenue North and legally described as:
All that part of the southwest quarter (sw 1/4) of Section Twenty -Seven (27), Township One
Hundred Eighteen (118), Range Twenty -Three (23), beginning at the quarter section post of
the southwest and northwest Quarters of said Section Twenty -Seven (27); thence running
South on the Section line 36.3 perches to the Minneapolis and Fort Ridgely Road; thence along
said road North 89 1/8 degrees east and 60.2 perches; thence Due North 33.1 perches to the
quarter section line of the northwest and southwest quarter of said section; and thence along
said quarter section line 60 1/4 perches to the place of beginning, except the West 300 feet
thereof and except roads, according to the Government survey thereon, Hennepin County,
Minnesota (Doc. No. 5993396) (hereinafter the "Property");
WHEREAS on July 16, 2024, the Developer applied for Preliminary Plat approval to
subdivide the Property into two buildable lots.
WHEREAS, after due published and mailed notice in accordance with Minnesota
Statutes 462.358 et. seq. and the City of Orono Zoning and Subdivision Codes, on November 18, 2024,
the Orono Planning Commission held a public hearing for the application at which time all persons
desiring to be heard concerning the application were given the opportunity to speak thereon; and
WHEREAS, on November 18, 2024, the Planning Commission reviewed the application
and recommended by a vote of 4 — 0 that the City Council grant preliminary plat approval as applied;
and
WHEREAS, the City Council reviewed the proposal at a regular meeting held on
December 9, 2024, and hereby makes the following findings with regards to this application:
FINDINGS
Al. This application was reviewed as Zoning File LA24-000040.
110
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
N0.7542
A2. The Property is guided in the 2040 Orono Community Management Plan (CMP) for Rural
Residential, 1 unit per 2 acres. The proposal involves the creation of 2 lots at 0.23 units per acre.
The proposal is consistent with the comprehensive plan.
A3. The proposal is consistent with surrounding development.
A4. The Property is not located within the MUSA and will be served with private on -site septic systems
and private water supply wells.
A5. The Property is zoned RR-1 B Single Family Rural Residential District, which requires
a minimum lot area of 2 acres and minimum lot width of 200 feet.
A6. The Property contains a total area of approximately 368,517 s.f. or 8.46 acres and has a width of
approximately 692 along 61h Avenue North.
A7. The proposed plat would create one new buildable lot. There are no identified wetlands or bluffs on
the Property. The proposed lots meet the minimum zoning district standards.
a. Lot 1 is proposed to be 3.06 acres and will have 268 feet in width.
b. Lot 2 is proposed to be 5.4 acres and will have 424 feet in width.
A8. Access to both new lots will be via a single shared driveway entrance from 61h Avenue North.
CONCLUSIONS, ORDERS, AND CONDITIONS
NOW, THEREFORE, BE IT RESOLVED, that based upon one or more of the findings
noted above, the City Council of the City of Orono hereby grants Preliminary Plat Approval for a 2-lot
subdivision per the Preliminary Plat survey/drawing by Mark S. Gronberg of Gronberg & Associates,
Inc. dated October 21, 2024 and attached hereto as Exhibit A, subject to the following conditions:
131. Lot Standards. Any proposed improvements must meet all setbacks requirements of the
Zoning Code.
132. Shared Driveway Access. Driveway access to Lots 1 and 2 shall be a shared driveway utilizing
the existing driveway on Lot 2. All other curb cuts or access points onto the adjacent County Road
shall be removed. The Developer shall establish the appropriate shared driveway easements and
maintenance covenants over the shared driveway area identified on Exhibit A.
133. Drainage and Utility Easements. On the final plat, Drainage and Utility Easements shall be
dedicated to the public 10 feet along all exterior property lines, and 5 feet either side of interior
property lines, except such easements shall be increased to accommodate drainage where
required, subject to City staff approval. If applicable, Drainage Easements shall be granted over any
111
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 7542
SHO
stormwater facilities required by the Minnehaha Creek Watershed District; the Drainage Easements
shall be shown on the Plat.
134. Removals. A demolition permit must be issued and final inspection completed for the shed to be
removed on Lot 1 prior to issuance of the Septic System permit for Lot 1.
135. Development Fees. *Final fee amounts will be provided at the time of Final Plat.
a. Park Dedication Fee. The subdivision is subject to the standard Park Dedication Fee
requirement. The Park Dedication Fee is outlined in the City's current Fee Schedule and applied
to each newly created lot on a per lot basis. Park dedication fees are based on Hennepin
County assessed value of the predeveloped land. The Park Fee for Lot 1 will be based on the
current Fee Schedule at the time of Final Plat approval.
b. Stormwater and Drainage Trunk Fee The development is subject to the Stormwater and
Drainage Trunk Fee, as established in the City's Official Fee Schedule at the time of Final Plat
approval. Currently, based on the 2024 Fee Schedule, the development of a property within a 2-
acre residential zone requires payment of $8,060 per each new lot and as proposed, the
Developer will be subject to payment of a SWDT fee for one new lot or $8060.00.
136. City Engineer Approval. Approval of the plat is subject to recommendations of City Engineer
Adam Edwards.
B7. Plans and Specifications. The plans and specifications submitted for review and approval by the
City and other appropriate jurisdictions prior to approval of the Final Plat.
B8. Expiration. The Preliminary Plat approval granted by this Resolution shall expire one-year from the
approval date or December 9, 2025.
FINAL SUBMITTALS
The following list of final submittals must be submitted to the Community Development Department at
least four (4) weeks prior to the regularly scheduled Council meeting (on the second and fourth
Mondays of the month). The required submittals are as follows:
C1. Record plat drawings in the form of (1) to -scale digital copy; two (2) mylar copies (one copy for the
City's records and one for filing with Hennepin County); and one (1) copy reduced to 1" = 200'.
Drawing to include:
a. Lot lines platted per preliminary plat survey/drawing by Gronberg & Associates, Inc., dated
October 21, 2024 attached hereto as Exhibit A, except as modified herein.
iIFIA
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
No. 7542
b. Dedication of Drainage and Utility Easements 10' along exterior property lines and 5' along the
interior property line, with exceptions and additions as noted herein.
c. Dedication of Drainage Easements over all drainageways.
d. Naming of plat.
C2. Legal documents required:
a. Title opinion addressed to the City or a title insurance policy in favor of the City. All owners,
mortgage holders or others with property interest indicated therein shall sign the plat and all
other documents affected by such interest.
b. Executed Private Driveway Easement and Maintenance Agreement.
c. The Developer must provide certified copies of all recorded easements currently affecting the
Property.
C3. Plat approval fees to be paid: Total due: ** Final Plat development fees will be determined by
the official fee schedule at the time of Final Plat review.
a. Final plat fee: $800.00
b. Park Dedication Fee: $ **
c. Stormwater and Drainage Trunk Fee: $ 8,060.00**
d. Final Plat Escrow: $2,500.00
C4.This Approval shall be effective until December 9, 2025 per the provisions of Zoning Code Section
82-116. If Final Plat Approval is not granted by that date, the terms and conditions of this resolution
shall be null and void. The City Council at its sole discretion may extend this effective period.
` ADOPTED by the Orono City Council on this 9th day of December, 2024.
ATTEST- CITY OF ORONO:
Chriotine L�City Clerk Dennis Walsh, Mayor
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JNBERG & ASSOCIATES, INC
IL ENGINEERS;: LAND SURVEYORS, LAND VUIN211
N5 kl QW DRIVE LONC LANE,: W 55158
9.92-473-4141
114 1
8/5/25, 10:08 AM
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Permit LA24-000069
Number:
Customer
Eva Kotilinek
Name:
Address:
2300 6th Avenue North
Description:
Final plat subdivision
File M
24-001682
Permit Details I Citizenserve
CITY OF ORONO
2750 KELLEY PARKWAY, ORONO, MINNE50TA 55356
www.oronomn.goer
Fees:
Description
Subdivision - Final Plat Application Fee
Escrow Fee
Misc Fee Park Dedication Fee
Misc Fee Stormwater Drainage Trunk Fee
Date: August 05, 2025
Total Cost
550.00
2,500.00
3,310.81
8,060.00
Total Fees: $14,420.81
Payments:
Date Type Reference Receipt ReceivedFrom Amount
04/10/2025 Credit 1020250420126117323 374 Eva Kotilinek 3050.00
06/10/2025 Credit 1020250628597553248 671 Eva Kotilinek 11370.81
Total Amount Paid: $14,420.81
Balance Due: $0.00
115
https://www3.citizenserve.com/Admin/PermitControIIer?Action=DisplayPermitDetaiI&SelectedTab=Permits&Permit_ID=51472411 &WorkOrder_I D=891... .. .
Hennepin County, MN
Hennepin County Treasurer
A600 Government Center
Minneapolis MN 55487- 0060
Property ID number:
Property address:
Owner name:
Taxpayer name and address:
2025 taxes
27-118-23-32-0002 HOMESTEAD
2300 SIXTH AVE N
B & R O'ROURKE
BARRY & ROBIN O'ROURKE
2300 6TH AVE N
LONG LAKE MN 55356
Tax
1st half tax (due 05/15/2025) $5,447.06
2nd half tax (due 10/15/2025) $5,447.06
Penalty through month end
Total payable $10,894.12
Net paid - year to date $10,894.12
Total Due $0.00
Property ID number: 27-118-23-32-0002 1st half tax due through 07/31/2025
Note: If you are using this page in lieu of Hennepin County payment 2nd half tax due through 10/15/2025
stub to remit payment; after printing the page, please check the box
in front of the payment amount that you are remitting.
Total due - 2025 tax
There are no prior year taxes due on this property.
IIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIYI
2711823320002
Penalty
$0.00
$0.00
$0.00
$0.00
Totals
I
$10,894.12
$10,894.12
$0.00
$0.00
$0.00
$0.00
116
AGENDA ITEM
Date: August 11, 2025
Item: 14
Title: LA25-000026, 1080 Ferndale Rd West, Variances - Resolution 7607
Presenter: Melanie Curtis, Planner
Section: Consent Agenda
Purpose:
This application contemplates setback and hardcover variances to reconstruct lakeside decks on a
substandard property.
2. MN§15.99 Application Deadline:
The application was submitted on June 18, 2025, and was considered complete as of July 1, 2025.
The 60-day review timeline will expire on August 30, 2025.
3. Background:
The applicant requests variances to rebuild existing decks in a different, more functional
configuration. The existing decks consisted of two circular areas; the new decks are proposed to be
configured with squared -off, rectangular areas, in the same general location, and a hot tub is
shown abutting the western deck (Exhibit B).
The existing improvements have been verified and removed. The decks were located within the
75-foot setback from the OHWL and the 25-foot wetland setback (the existing home also
encroaches as it is situated 28 feet from the OHWL). The existing eastern deck was located
approximately 24 feet from the OHWL and wetland, and the western deck was 43 feet from the
OHWL and wetland.
The new east deck is proposed to be 20 feet from the OHWL, and the new west deck is proposed
to be 38 feet from the OHWL, resulting in new encroachments for both. A 59 square foot increase
in hardcover is also proposed. Refer to the Planning Report attached as Exhibit C for a full
analysis.
4. Planning Commission Vote and Comment:
The Planning Commission reviewed the application and held a public hearing on July 21 st. After
some discussion, the Commission voted 4 to 0 in favor of approval as applied.
Public Comment:
Public comments in support of the request were received. The comments are attached as Exhibit
D.
6. Staff Recommendation:
Originally, Planning Staff recommended approval of the setback variances supporting the deck
footprint changes and denial of the variance to increase the site hardcover. The Planning
Commission deliberated about the hardcover and determined there were few to no areas where the
minimal reduction could be removed to offset the additional 59 square feet. Staff recommends
approval as applied, consistent with the Planning Commission's recommendation.
117
COUNCIL ACTION REQUESTED
Council should adopt Resolution 7607 approving the variances as applied.
Exhibits
A. Resolution 7607
B. Plans
C. Planning Report
D. Neighbor Comment
E. Draft PC Minutes
F. Updated Hard Cover Calculations
118
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7607
A RESOLUTION
APPROVING VARIANCES FROM
MUNICIPAL ZONING CODE CHAPTER 6.12
SECTIONS 6240; 8210; 9110; AND 9210
FILE NO. LA25-000026
WHEREAS, on June 18, 2025, Griffin Dooling (hereinafter the "Owner"), applied for
variances from the City Code for the property addressed 1080 Ferndale Road West and legally
described as:
Parcel 1:
That part of Lot 6, North Shore Cottage Acres, Lake Minnetonka, lying
Northwesterly of the following described line: Commencing at the most Easterly
corner of said Lot 6; thence Northwesterly along the Northeasterly line of said Lot 6
a distance of 40 feet to the point of beginning of line to be described; thence
Southwesterly parallel with the Southeasterly line of said Lot 6 to the Southwesterly
line of said Lot 6 and said line there terminating, Hennepin County, Minnesota.
And
Parcel 2:
That part of Lot 9, North Shore Cottage Acres, Lake Minnetonka, described as
follows: Commencing at the Northwest corner of said Lot 9; thence South along the
Westerly line of said loot 9 a distance of 25 feet; thence at an angle Southeasterly
parallel with the Northeasterly line of said Lot 9 a distance of 25 feet; thence at right
angles Northeasterly parallel with the Westerly line of said Lot 9 a distance of 25
feet to the Northeasterly line of said Lat 9, also being the County Road; thence
Northwesterly along said Northeasterly line
to the point of beginning, Hennepin County, Minnesota.
(hereinafter the "Property");
WHEREAS, the Owner has made application to the City of Orono for variances from
Orono Municipal Zoning Code Sections 6.12.6420 and 6.12.8210 to allow construction of two
replacement decks within 75 feet of the OHWL of Lake Minnetonka, lakeward of the average
lakeshore setback, and within 25 feet of the edge of wetland; and
WHEREAS, the Owner has made application to the City of Orono for variances from
Orono Municipal Zoning Code Sections 6.12.9110 and 6.12.9210 to permit 59 square feet of
additional hardcover within the 75-foot lake setback and 33.33% hardcover overall, where 25%
is allowed and 33.29% currently exists in conjunction with the construction of two new decks;
and
119
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7607
WHEREAS, on July 21, 2025, after published and mailed notice following Minnesota
Statutes and the City Code, the Planning Commission held a public hearing, at which time all
persons desiring to be heard concerning this application were allowed to speak thereon; and
WHEREAS, on July 21, 2025, the Planning Commission recommended approval of the
variances as applied; and
WHEREAS, on August 11, 2025, the City Council reviewed the application and the
recommendations of the Planning Commission and City staff; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota,
hereby approves the requested variances as described above based on one or more of the
following findings of fact concerning the Property:
FINDINGS OF FACT:
Al. The analysis contained within staff memos and the exhibits attached to the aforesaid
memos, all minutes from the above -mentioned meetings, and all other materials
distributed at these meetings are hereby incorporated by reference.
A2. The Property is located in the LR-1A Single Family Lakeshore Residential Zoning
District.
A3. The Property contains 0.5 acre in area and has a defined lot width of approximately 192
feet at the 75-foot setback and approximately 226 feet at the OHWL.
A4. The Property is within Tier 1, and hardcover is limited to 25% according to the
Stormwater Quality Overlay District.
A5. The wetland edge is consistent with the 929.4-foot OHWL elevation.
A6. Owner has applied for the following variances]
a. Lake Setback Variance
b. Wetland Setback
c. Average Lakeshore Setback Variance
d. Hardcover Variances
A7. In considering this application for variances, the Council has considered the advice and
recommendation of the Planning Commission and the effect of the proposed variances
upon the health, safety and welfare of the community, existing and anticipated traffic
conditions, light and air, danger of fire, risk to the public safety, and the effect on values
of property in the surrounding area.
2
120
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7607
ANALYSIS:
B1. "Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance ...." The variances for the construction of new decks are
supported by practical difficulties. Much of the existing improvements are located within
the 75-foot lake setback. Therefore, hardcover exists within the lake setback as well. The
new decks will maintain similar setbacks from the lake and wetland. The placement of the
new decks is limited by the existing wetland and lake setback and existing improvements.
The project is in harmony with the general intent of the Ordinance due to the practical
difficulties of the Property's existing conditions and absence of a legal building footprint
area. This criterion is met.
B2. "Variances shall only be permitted ... when the variances are consistent with the
comprehensive plan." The variances supporting the new decks are consistent with the
Comprehensive Plan. The Owner has identified the necessary practical difficulties
inherent in the land, supporting their requests. The proposed increase in hardcover for
the site overall and within the 75-foot setback is necessary as the Property does not have
extraneous hardcover to offset the minimal increase. The criterion is met.
B3. "Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. `Practical difficulties,' as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable
manner, however, the proposed use is not permitted by the official controls. The
Property has no legal buildable area. The existing nonconforming decks can be
rebuilt in -kind. The proposed construction of reconfigured decks in a similar
location at a similar setback is a reasonable use of the Property. This criterion is
met.
b. The plight of the landowner is due to circumstances unique to his property not
created by the landowner. The existing improvements were not built by the
Owners. The existing conditions of the lot, including the location of the existing
structures and improvements, were not created by the Owners. Additionally, the
lake, wetland, topography, and vegetation further limit the placement of conforming
decks, and that is not a circumstance created by the Owners; and
c. The variance, if granted, will not alter the essential character of the locality." The
proposed variances are supported by practical difficulties and will not alter the
character of the area. The proposed decks are a different shape but smaller in
size. The setbacks from the lake and wetland remain similar to those of the
3
121
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7607
existing improvements. The average lakeshore setback encroachment will not
impact views enjoyed by the neighboring property. This criterion is met.
B4. "Economic considerations alone do not constitute practical difficulties." Economic
considerations have not been a factor in the variance approval determination.
B5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter
78." This condition is not applicable.
B6. "The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located." This condition is not applicable, as improvements to a single-family home are an
allowed use in the LR-1A District.
B7. "The board or council may permit as a variance the temporary use of a one -family dwelling
as a two-family dwelling." This condition is not applicable.
B8. "The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property." The existing conditions of the Property,
including the substandard size, existing location of improvements, and their proximity to
the lake and wetland edge, topography, and vegetation, are unique conditions to this
Property. This criterion is met.
B9. "The conditions do not apply generally to other land or structures in the district in which the
land is located." The existing home is in a nonconforming location. The proposal is to
construct decks in a similar location and maintain similar setbacks. This criterion is met.
B10."The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant." The setbacks impacting the Property overlap,
eliminating any buildable area. The existing home is in a nonconforming location. The
proposal is to construct replacement lakeside decks in a similar location and with similar
setbacks. This criterion is met.
B11. "The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter." Granting the
requested variances will not adversely impact health, safety, comfort, or morals of the
community. This criterion is met.
B12."The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty." The variances allow for the construction
4
122
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7607
of new decks in a similar location to that of the existing improvements. This criterion is
met.
CONCLUSIONS, ORDER, AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby grants a
variance to Orono Municipal Zoning Code Sections to allow construction of two replacement
decks lakeward of the average lakeshore setback, the east deck 24 feet from the OHWL and
the west deck 43 feet from the OHWL where a 75 foot setback from the OHWL, and 25 foot
setback from the edge of wetland are required; and from Sections 6.12.9110 and 6.12.9210 to
permit 59 square feet of additional hardcover within the 75-foot lake setback and 33.33%
hardcover overall, where 25% is allowed and 33.29% currently exists, subject to the following
conditions:
C1.Council approval is based on the entire record, above Findings.
C2.The approved project shall conform to the survey dated 06/30/2025 and building plans
submitted by the Owner and annotated by City staff, attached to this Resolution as
Exhibits A & B.
C3.Any amendments to the plans that do not conform to City codes may require additional
review by the Planning Commission and City Council.
C4.Authorities granted by this resolution run with the Property, not with the Owner, but are
permissive only and must be exercised by obtaining a building permit for the new
construction and commencing construction of said project. A building permit must be
obtained within one year of the date of Council approval, or the variances will expire on
that date (August 11, 2026).
C5.Violation of or non-compliance with any of the terms and conditions of this resolution
may result in the termination of any authority granted herein.
ADOPTED by the Orono City Council on this 11th day of August, 2025.
ATTEST:
CITY OF ORONO:
Christine Lusian, City Clerk Bob Tunheim, Mayor
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DESIGN FOR
SHEETTITLE
East Deck
32' /
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DECK
RED LINE EXISTING
495 SQFT
SHEET DETAILS
DESIGN BY
Flit 311es DATE 5/5/2025 SHEET NUMBER: A DECKS ELEVATED
1080 Ferndale Rd W Project Design Version 1 SCALE 1/4" 4 1161 E WAYZATA BLVD #29
Orono, MN 55391 g WAYZATA, MN 55391
Main Deck LIC:BC804638
DESIGN FOR
SHEETTITLE
Project Design Version 1
Walkway Deck
SHEET DETAILS
DATE 5/5/2025 SHEET NUMBER: DECKS ELEVATED
5 SCALE 1/4" 5 1161 E WAYZATA BLVD #29
WAYZATA, MN 55391
LIC: BCS04638
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EDGE OF WATER
PROPOSED DECK--,ELEV=929.54
PREVIOUSLY EXISTING
�`, EDGE OF CAT TAILS-,
DECK - NOT PRESENT AT
THE TIME OF THE SURVEY -
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PREVIOUSLY EXISTING ���
DESCRIPTION OF PROPERTY SURVEYED
i That Part Of Lot 6 Lying Northwesterly Of A Straight Line Par With Extreme
/ Southeasterly Line Of Lot 6 Running Thru A Pt In The Northeasterly Line Of Said
Lot, Distant 40 Ft
/ Survey Notes
1. Bearings are based on the Hennepin County Coordinate System.
2. Client Name: Decks Elevated
3. Site Address: 1080 Ferndale Rd W
4. This survey is based on the legal description as provided by the Client
5. This Surveyor has not abstracted the land shown hereon for easements, rights
of way or restrictions of record which may affect the title or use of the land
6. Do not reconstruct property lines from building ties
7. Only visible utilities located
8. Impervious areas include: House, ancillary structures, proposed structures,
proposed decks, driveway, concrete pads, paths and decks.
8.1. Lot size for impervious calculations measured from area inside cat tails.
8.2. Building impervious category covers main residence only
9. Elevation of Lake Minnetonka measured at was 929.15 at the time of the
survey. The Ordinary High Water of Lake Minnetonka is 929.40
DECK — NOT PRESENT /it
THE TIME OF THE SURVEY----,
6" DECID `\
JO" DECIDUOUS TREE--_
14" DECIDUOUS TREE
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IMPERVIOUS CALCULATIONS
EXISTING
PROPOSED
BUILDING (S.F.)
3756.32
3756.32
IMPERVIOUS (S.F.)
7460.55
7579.83
LOT SIZE (S.F.)
22740.53
22740.53
AMOUNT IMPERVIOUS (%)
32.81
33.33
MINNESOTA LAND SURVEYOR CERTIFICATION
I hereby certify that this survey, plan or report was prepared by
me or under my direct supervision and that I am a duly Licensed
Land Surveyor under the laws of the State of Minnesota.
/ Dated this 30th day of June, 2025.
i
Draft copy - not for submittal
JO" DECIDUOUS
TREE _ ly D Ness Minnesota License No. 45847
Linetype & Symbol Legend
• FOUND IRON MONUMENT
O SET IRON MONUMENT
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Scale in feet
0 30 60 90
5775 Wayzata Blvd #700
St Louis Park, MN 55416
info@skysumus
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DEGK
DESIGN FOR
Faith Jones
1080 Ferndale Rd W
Orono, MN 55391
SHEET TITLE
Project Design Version 1
Main Deck
ool
RED LINE EXISTING
495 SQFT
SHEET DETAILS
DATE 5/5/2025 SHEET NUMBER: 4
SCALE 1/4"
o
----------
I
DESIGN BY
DECKS ELEVATED
1161 E WAYZATA BLVD #29
WAYZATA, MN 55391
LIC:BC804638
127
i
DESIGN FOR
Faith Jones
1080 Ferndale Rd W
Orono, MN 55391
SHEET TITLE
Project Design Version 1
Walkway Deck
SHEET DETAILS
DATE 5/5/2025 SHEET NUMBER: 5
SCALE 1/4"
DESIGN BY
DECKS ELEVATED
1161 E WAYZATA BLVD #29
WAYZATA, MN 55391
LIC:BC804638
128
Date Application Received: 06/18/2025
Date Application Considered as Complete: 07/01/2025
60-Day Review Period Expires: 08/30/2025
To: Chair Bollis and Planning Commission Members
Adam Edwards, City Administrator
From: Melanie Curtis, Planner MCC
Date: 21 July 2025
Subject: #LA25-000026, Griffin Dooling, 1080 Ferndale Rd West,
Variances
Public Hearing
Application Summary: The applicant is requesting a lake setback, average lakeshore setback, wetland
setback, and hardcover variances to reconstruct an existing deck in a different configuration.
Staff Recommendation: Planning Department Staff recommends approval with conditions (see the staff
recommendation on page 5).
Background
The subject property is located on Ferndale Marsh, which is hydraulically contiguous with Lake Minnetonka,
requiring a 75-foot setback from the 929.4' OHWL contour and a 25-foot setback from the edge of the
wetland. According to the Minnehaha Creek Watershed District (MCWD), the edge of the wetland is consistent
with the OHWL, based on the 2004 wetland delineation on the neighboring property (1070 Ferndale Rd West)
(Exhibit H). The wetland and lake setbacks are therefore measured from the 929.4' OHWL contour.
The applicant requests variances to rebuild the decks with a slightly different, more functional configuration.
The existing decks were documented and have since been removed. The existing decks consisted of two
circular areas; the new decks are configured with squared -off, rectangular areas in the same general location,
and a hot tub is shown abutting the western deck.
The existing improvements are located within the 75-foot setback from the OHWL and the 25-foot wetland
setback (the existing home also encroaches as it is situated 28 feet from the OHWL). The (pre-) existing
eastern deck was located approximately 24 feet from the OHWL and wetland, and the western deck was 43
feet from the OHWL and wetland. As proposed, the east deck is shown at 20 feet and the west deck is shown
at 38 feet from the OHWL, resulting in new encroachments for both.
In the plan images below, the previously existing deck is shown in red dashed lines. Combined, the existing
decks account for 615 square feet of hardcover. The proposed decks, including the hot tub (as shown), will
result in 662 square feet of hardcover. As proposed, the hardcover will increase by 47 square feet more than
the existing amount within the 75-foot setback.
East Deck
--
--- '--------------- - -
--
�zo wn F
-. West Deck \�6,
129
FILE #LA25-000026
21 July 2025
Page 2 of 5
Practical Difficulties Analysis
Applicant Submittal Information: The applicant has identified the large area of Ferndale Marsh as impacting
the developability of the property, with additional lake and wetland setbacks, as practical difficulties
supporting the requested variances. Additionally, they have provided supporting documentation regarding
Practical Difficulties attached as Exhibit C, and should be asked for additional testimony regarding the
application.
Planning Staff Practical Difficulty Analysis: Regarding practical difficulty, Staff finds the significant impact of
Ferndale Marsh from a setback and lake designation standpoint results in no legal buildable area. These
factors, combined with the location of the existing improvements, serve as practical difficulties generally
supporting the requested variances.
Due to the nonconforming conditions on the property, any change to the footprint of the decks resulting in
new footprint areas will require variances. The purpose of the proposed changes, to improve the functionality
of the deck areas, appears to be reasonable, and although minimal, Staff does not support the increase in
hardcover. The additional hardcover proposed within the 75-foot setback should be offset by equal or greater
hardcover removals elsewhere on the property.
LOT ANALYSIS WORKSHEET
Section 78-305 + 78-1279 — Setbacks:
Proposed
Proposed
LR-1A
Required
Existing
East Deck
West Deck
Rear (south)
50'
35' Home
No change
No change
61' Home
Side Street
30'
No change
No change
80' West Deck
Northeast
27.3' Home
30'
No change
No change
Side
33.8' East Deck
Wetland
25'
24' East Deck
43' West Deck
20'
38'
Lakeshore
75'
The adjacent home (1070 Ferndale Rd W) is situated as close as 52 feet from the OHWL.
Average
The new (east) deck is proposed to increase its ALS encroachment by 4 feet.
Lakeshore
The new (west) deck is proposed to increase its ALS encroachment by 5 feet.
Section 78-305 — Lot Area/Width:
LR-1A
Lot Area
Lot Width
Required
87,120 s.f. 2.0 acres)
200'
Actual
22,740 s.f. (0.5 acre) above the OHWL
— 192' @ 75' / —226' @ OHWL
Section 78-1403 — Structural Building Coverage:
Total Lot Area
Total Structural Coverage
22,740 s.f. (0.5 acre)
Allowed: 4,548 s.f. (20%)
Existing: 3,756 s.f. (16.5%)
Proposed: 3,756 s.f. (16.5%)
130
FILE #LA25-000026
21 July 2025
Page 3 of 5
Section 78-1680 and 78-1700 — Hardcover Calculations:
Stormwater
Total Area in
Allowed
Overlay District
Zone
Hardcover
Existing Hardcover
Proposed Hardcover
Tier
Tier 1
221740 s.f.
5,685 s.f.
* 7,460.5 s.f.
* 7,579 s.f.
(25 %)
(32.8%)
(33.3%)
*The submitted hardcover calculations (Exhibit F) were not itemized. Staff calculated estimated hardcover but
the application should provide clarification prior to placement on the Council's agenda for consideration.
Applicable Regulations:
Variances: 75-foot Lake Setback + Averaee Lakeshore Setback (Sec 78-1279): Wetland Setback (Sec 78-1605):
Hardcover (Sec 78-1680 & 78-1700)
The new decks result in a 47 square foot increase in hardcover within the 75-foot setback; and the project
reflect a total of approximately 118 square feet of new hardcover overall. Also, the new footprint will create
4-foot and 5-foot increases in the deck encroachments into the average lakeshore setback, lake setback, and
partially within the wetland setback.
Governing Regulation: Variance (Section 78-123)
In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed
variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions,
light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding
area. The Planning Commission shall consider recommending approval for variances from the literal provisions
of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of
circumstances unique to the individual property under consideration, and shall recommend approval only when
it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code.
Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are
not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for
earth -sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter.
The board or the council may not permit as a variance any use that is not permitted under this chapter for
property in the zone where the affected person's land is located. The board or council may permit as a
variance the temporary use of a one -family dwelling as a two-family dwelling.
According to MN §462.357 Subd. 6(2) variances shall only be permitted when:
1. The variance is in harmony with the general intent and purpose of the Ordinance. The variances for
the construction of new decks are supported by practical difficulties. Much of the existing
improvements are located within the 75-foot lake setback. Therefore, there is existing hardcover
within the lake setback as well. The new decks will maintain similar setbacks from the lake and
wetland. The placement of the new decks is limited by the existing wetland and lake setback and
existing improvements. The project is in harmony with the general intent of the Ordinance due to
the practical difficulties of the property's existing conditions and absence of a legal building
footprint area. This criterion is met.
The variance is consistent with the comprehensive plan. The variances supporting the new decks are
consistent with the Comprehensive Plan. The applicant has identified the necessary practical
difficulties inherent in the land, supporting their requests. The proposed increase in hardcover for
the site overall and within the 75-foot setback is not consistent with the comprehensive plan and
should be offset by equal or greater removals. The criterion is met with a reduction in the
hardcover.
3. The applicant establishes that there are practical difficulties.
131
FILE #LA25-000026
21 July 2025
Page 4 of 5
a. The property owner proposes to use the property in a reasonable manner not permitted by
the official controls; The property has no legal buildable area. The existing nonconforming
decks can be rebuilt in -kind. The proposed construction of reconfigured decks in a similar
location at a similar setback is a reasonable use of the property. However, Staff does not
find practical difficulties supporting the overall increase in hardcover. This criterion is met
with an amendment to the hardcover.
b. There are circumstances unique to the property not created by the landowner; The existing
house/decks were not built by the current owners. The existing conditions of the lot,
including the location of the existing structures and improvements, were not created by the
owners. Additionally, the lake, wetland, topography, and vegetation further limit the
placement of conforming decks and that is not a circumstance created by the landowners;
and
c. The variance will not alter the essential character of the locality. The proposed variances are
supported by practical difficulties and will not alter the character of the area. The proposed
decks are smaller in size. The setbacks from the lake and wetland remain similar to those of
the existing improvements. The average lakeshore setback encroachment will not impact
views enjoyed by the neighboring property. This criterion is met.
Additionally, City Code 78-123 provides additional parameters within which a variance may be granted as
follows:
4. Economic considerations alone do not constitute practical difficulties. Economic considerations have
not been a factor in the variance approval determination.
5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar
energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. §
216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not
applicable.
6. The board or the council may not permit as a variance any use that is not permitted under Orono City
Code Chapter 78 for property in the zone where the affected person's land is located. This condition is
not applicable, as improvements to a single-family home are an allowed use in the LR-1A District.
7. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-
family dwelling. This condition is not applicable.
8. The special conditions applying to the structure or land in question are peculiar to such property or
immediately adjoining property. The existing conditions of the property, including the substandard
size, existing location of structures, and their proximity to the lake and wetland edge, topography,
and vegetation a are unique conditions to this specific property. This criterion is met.
9. The conditions do not apply generally to other land or structures in the district in which the land is
located. The existing home is in a nonconforming location. The proposal is to construct a new single-
family home in a similar location and maintain the current setbacks. However, the house size will be
reduced and the overall hardcover will be reduced on the site. This criterion is met.
10. The granting of the application is necessary for the preservation and enjoyment of a substantial
property right of the applicant. The setbacks impacting the property overlap, eliminating any
buildable area. The existing home is in a nonconforming location. The proposal is to construct
replacement lakeside decks in a similar location and with similar setbacks. However, the 75-foot
hardcover should not increase, and the overall hardcover should be reduced by the amount added
on the site. This criterion is met with an amendment to the hardcover.
11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or
in any other respect be contrary to the intent of this chapter. Granting the requested variances will
not adversely impact health, safety, comfort, or morals of the community. This criterion is met.
132
FILE #LA25-000026
21 July 2025
Page 5 of 5
12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary
to alleviate demonstrable difficulty. The variances allow for the construction of new decks in a
similar location to that of the existing improvements. This criterion is met.
The Commission may recommend or Council may impose conditions in granting of variances. Any conditions
imposed must be directly related to and must bear a rough proportionality to the impact created by the
variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district
where such land is located.
Public Comments
To date, no public comments have been received.
Issues for Consideration
1. Does the Planning Commission find that the property owner proposes to use the property in a
reasonable manner that is not permitted by an official control?
2. Does the Planning Commission find that the variance(s), if granted, will not alter the essential
character of the neighborhood?
3. Does the Commission find it necessary to impose conditions to mitigate the impacts created by
the granting of the requested variance(s)?
4. Are there any other issues or concerns with this application?
Planning Staff Recommendation
Planning Staff recommends as follows:
• Approval of the setback variances supporting the deck footprint changes; and
• Denial of the variance to increase the site's hardcover.
The applicant should submit corrected hardcover calculations and demonstrate the hardcover reduction before
placement on the City Council's agenda for consideration.
133
From:
Chip Truwit
To:
Melanie Curtis
Cc:
Paula Picard
Subject:
1080 Ferndale Road West variance application
Date:
Sunday, July 20, 2025 2:22:01 PM
Attachments:
previewmebo
Melanie
I have been meaning to send a note to you in support of the neighbors (across the street) who
have asked to restore their deck now that they have all but finished the remodeling of their
home, with some variation, eliminating the curve.
6344488_0_Y6FzIU_p
Image • 54 KB
Paula and I have no objections.
More importantly, the new neighbors, Griffin and Faith Dooling have done a terrific job with
that home and property.
In short, we support the proposed variance application.
Regards,
Chip Truwit and Paula Picard
Sent from my iPhone
134
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Minutes
Planning Commission Regular Meeting
Monday, July 21, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
5.2. LA25-000025, SOUTHVIEW DESIGN, 1530 ORCHARD BEACH PLACE, V;&ES
The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and
deny the request for variances to construct an accessory cabana lakeward of the primary residence. The
residents have permits for several other improvements, including a patio and pool, that do not impact the
lakeshore setback. _ or
11%L
The Planning Commission discussed the item and asked questions of staff and the applicant, Josh Koller,
Southview Designs, and the homeowner, Brett Schraber, 1530 Orchard Beach Place.
Chair McCutcheon opened the public hearing at 6:28 p.m.
There were no public comments. A letter from a neighbor
Chair McCutcheon closed the public hearing at 6:28 p.m. ,
Commissioners noted that no structures area ed in the average 1E
easement on one side made a unique avera %etbac,, and
the view of any neighbor. If the easement roject
However, past practice has been to deny acc str
favor of the variance to have the cabana and t ma
the nroiect was read into the record.
back, but that a road
lcture would not impact
Wire a variance.
i-U,ssioners were not in
0 eet apart.
Brandabur moved, PrchalN
o approCFALE
025,1530 Orchard Beach Place, Average
Lakeshore Setback Var'conditiobana would adhere to the 10-foot
separation from the e and thesetback. VOTE: Ayes: 4, Nays 0.
5.3. LA25-0 GRIFING, 1080 RD WEST, VARIANCES.
The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and
approve variances to setbacks and hardcover to reconstruct an existing deck with a different
configuration. Since the lot has no buildable envelope, staff agreed that there is a practical difficulty, but
they would recommend requiring hard cover reduction. The new deck is necessitated by structural
ro' with &existing home.
The Planning Commission discussed the item and asked questions of staff and the applicant, Griffin
Dooling, 1080 Ferndale Rd. W.
hair McCutcheon Oil
the public hearing at 6:53 p.m.
There were no public comments.
Chair losed the public hearing at 6:53 p.m.
Commissio'Ws agreed there was a practical difficulty, and they could understand the
recommendation that the applicant should show where they can reduce hardcover before it goes to the
City Council, although they could not see a lot of places to remove hardcover, and they did not find
the request egregious.
Brandabur moved, Tift seconded, to approve LA25-000026,1080 Ferndale Rd West, Variances
as applied. VOTE: Ayes: 4, Nays 0.
Page 2 of 4 136
�oNo City of Orono
a
Hardcover Calculation Worksheet
yF
kESH OQ'C Property Address: 1080 Ferndale Rd W
Prepared by: Nick Rukamp per info from Survey
Date: 6/26/25
Stormwater Quality Overlay District Tier: (Circle one) Tier V Tier 2 Tier 3 Tier 4 Tier 5
Step 1: EXISTING HARDCOVER
In the following table identify all items of existing hardcover on the property, keyed by letter to site plan or survey
(must accompany this form). Use as many lines as necessary to accurately depict the existing hardcover status of
the property. *For Tier 1 properties, identify any features by letter that are within the 75-foot setback or split at the
75' setback line and calculate hardcover square footage separately for each portion.
Key to
Survey
Hardcover Item (Describe)
Length x Width
Total
Square Feet
(Example)
(Garage)
24' x 30'
720 S.F.
A
Building
3756.32 S.F.
B
Driveway
3043.82 S.F.
C
Concrete walk
53.10 S.F.
D
Concrete pad
34.23 S.F.
E
Concrete steps
79.15 S.F.
F
Decks
603.01 S.F.
G
S.F.
H
S.F.
I
S.F.
J
S.F.
K
S.F.
L
S.F.
M
S.F.
N
S.F.
O
S.F.
P
S.F.
Q
S.F.
R
S.F.
S
S.F.
T
S.F.
U
S.F.
V
S.F.
W
S.F.
X
S.F.
Y
S.F.
Z
S.F.
(1) Total Existing Hardcover
7,569.63 S.F.
Excludable Hardcover (See City Code Sec 78-1684):
S.F.
S.F.
S.F.
S.F.
S.F.
(2) Total Excludable Hardcover
S.F.
(3) Net Existing Hardcover [Subtract line (2) from line (1)]
S.F.
(4) Total Lot Area
22740.53 S.F.
Existing Hardcover Percentage [ (3) _ (4) ]
33.29 *1-
137
�otio City of Orono
a Hardcover Calculation Worksheet
y
CgKfSHOFE'G Property Address:
1080 Ferndale Rd W
Prepared by: Nick Rukamp per info from Survey
Date: 6/26/25
Stormwater Quality Overlay District Tier: (Circle one) Tier 1 Tier 2 Tier 3 Tier 4 Tier 5
Step 2: PROPOSED HARDCOVER
In the following table, identify all items of proposed hardcover on the property, keyed by letter to the site plan or
survey (must accompany this form). Include all existing hardcover items that are intended to remain, as well as
all proposed hardcover items that will be added. Use as many lines as necessary to accurately depict the
proposed hardcover of the property. For Tier 1 properties, identify any features by letter that are within the 75-
foot setback or split at the 75' setback line and calculate hardcover square footage separat ly for each portion.
Key to
SurveySquare
Hardcover Item (Describe)
Length x Width
Total
Feet
(Example)
(Garage)
24' x 30'
720 S.F.
A
Building
3756.32 S.F.
B
Driveway
3043.82 S.F.
C
Concrete walk
53.10 S.F.
D
Concrete pad
34.23 S.F.
E
Concrete steps
79.15 S.F.
F
New decks
613.59 S.F.
G
S.F.
H
S.F.
I
S.F.
J
S.F.
K
S.F.
L
S.F.
M
S.F.
N
S.F.
O
S.F.
P
S.F.
Q
S.F.
R
S.F.
S
S.F.
T
S.F.
U
S.F.
V
S.F.
W
S.F.
X
S.F.
Y
S.F.
Z
S.F.
(1) Total Proposed Hardcover
7580.21 S.F.
Excludable Hardcover (See City Code Sec 78-1684):
S.F.
S.F.
S.F.
S.F.
S.F.
(2) Total Excludable Hardcover
S.F.
(3) Net Proposed Hardcover [Subtract line (2) from line (1)]
S.F.
(4) Total Lot Area
22740.53 S.F.
Proposed Hardcover Percentage [ (3) _ (4) ]
33.33 %
138
AGENDA ITEM
Date: August 11, 2025
Title: Donation for Park Signs - Resolution 7602
Presenter: Joe Ruthenberg, Superintendent - Parks, Facilities
Section: Consent Agenda
Item: 15
Purpose:
The purpose of this agenda item is to accept a donation to be used towards the purchase of park
signs.
2. Background:
The City has established a Park Donation Program to give individuals, families, and organizations
the ability to enrich and grow our parks, trails and open spaces. As part of this program, the City
has received a donation from the Orono Garden Club in the amount of $2,995. The donation is for
the purchase of park signs. By accepting this donation, the City agrees to use these funds for park
signs.
At the July 28th Council meeting, the City Council verbally accepted the donation; however, in
accordance with Minnesota Statute 465.03 regarding the acceptance of donations by a
municipality, a formal resolution is required.
3. Staff Recommendation:
Staff recommends acceptance of the donation to help purchase park signs. .
COUNCIL ACTION REQUESTED
Motion to adopt a resolution formally accepting the donation of $2,995 from the Orono Garden Club for
the purchase of park signage
Exhibits
A. Resolution 7602 Garden Club Donation - Park Signs
139
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.7602
RESOLUTION ACCEPTING
ORONO GARDEN CLUB
PARK SIGNS DONATION
WHEREAS, the City of Orono is authorized by Minn. Stat. § 465.03 to accept donations of
property for the benefit of its people and is specifically authorized to accept gifts; and
WHEREAS, the Orono Garden Club wishes to make a donation to the City of Orono ("City") for
the purchase of park signs; and
WHEREAS, the value of this donation is $2,995; and
WHEREAS, the donation has been donated to Orono for the benefit of its residents; and
WHEREAS, the City Council finds that it is appropriate to accept the donation.
NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council gratefully accepts the
donation of $2,995 to be used specifically for park signs.
FURTHER, City of Orono will acknowledge receipt of the donation and express appreciation to
the Orono Garden Club.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on August 11, 2025.
ATTEST:
CITY OF ORONO
Christine Lusian, City Clerk Bob Tunheim, Mayor
140
AGENDA ITEM
Date: August 11, 2025
Title: Gillespie Center Update
Presenter: Christine Lusian, City Clerk
Section: Presentations
Purpose:
The purpose of this item is for the Gillespie Center to present information to City Council.
Item: 16
2. Background:
Rhonda Nelson, Executive Director of the Gillespie Center, wants to extend sincere thanks to the
City of Orono for the generous support in 2024 on behalf of the Gillespie Center. Orono
contributed $12,000 to the Gillespie Center in 2024. The funds made a meaningful impact on their
programs and the lives of their members, helping advance the mission to provide a supportive
environment, space, and culture that enriches the lives of community members. Gillespie Center
appreciates the opportunity to attend the Orono City Council meeting to provide a brief update on
how the funds were used and the positive outcomes it generated, as well as request consideration
for continued funding support for 2025.
3. Staff Recommendation:
Receive the update from the Gillespie Center and provide direction on the 2025 funding support
for the Gillespie Center.
COUNCIL ACTION REQUESTED
Receive the update from the Gillespie Center and provide direction on the 2025 funding support for the
Gillespie Center.
Exhibits
A. Gillespie Center Request to Present
B. Gillespie Presentation
141
Christine Lusian
From:
Rhonda Nelson <Director@gillespiecenter.org>
Sent:
Wednesday, July 23, 2025 4:54 PM
To:
Bob Tunheim
Cc:
Christine Lusian
Subject:
Request to Provide Update on Gillespie Center at Upcoming Council Meeting
Dear Mayor Tunheim,
I hope this message finds you well.
On behalf of the Gillespie Center, I want to extend our sincere thanks to the City of Orono for your generous
support in 2024. Your donation made a meaningful impact on our programs and the lives of our members,
helping us advance our mission to provide a supportive environment, space, and culture that enriches the lives
of our community members.
We would greatly appreciate the opportunity to attend an upcoming Orono City Council meeting to provide a
brief update on how your contribution was used and the positive outcomes it generated. Additionally, we
would like to formally request consideration for continued funding support in 2026.
Please let me know if we can be added to the agenda of an upcoming meeting. I look forward to the
opportunity to share the important work your support has made possible.
Warm regards,
Rhonda Nelson
Executive Director, Gillespie Center
Director@GillespieCenter.org
(952) 472-6501
(612) 802-1143
142
Presentation
to the Orono
City Council
August 11, 2025
6:00 pm
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143
THANK
YOU!
$129000
in 2025
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Free Tax Preparation
E-yr 1.;�d5� Scmzcs
Foot careHealth�
Came Clubs Fitness Classes Ukelele Croup
",'' "` Photo Club • Cari Clubs Photo Club
FItness Cla w
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N :Critinn Pragrains Educational Support
FootC'� u1 ical Programs Tech Support
Guest Si)eakers' [l,tSi (_113.v25
Flu Shots
Eye Glass Services
Health Screenings
Musical Programs
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Counseling
144
OUR
STRATEGY
GILLESPIE
MISSION
We envision a thriving community!
We are dedicated to providing a prosperous and supportive
environment, culture, and space to enrich the lives of our
community members of all ages.
Dignity I We are thoughtful of all who interact with the Gillespie Center.
Inclusion I We welcome, value, respect, and hear all voices and diverse points of view.
Innovation I We invent abetter future learning from the past.
Sustainability I We are fiscally responsible to ensure a safe and secure space for
future generations.
Trust I We embrace an honest, genuine, and transparent culture for all.
145
Goals Aligned to Strategy
In order define SUCCESS we created GOALS that align to our Vision, Mission
and Values...
Increase Membership
Increase Profit
Increase Programming Usage
(Monthly)
NPS
(Customer Satisfaction)
MEASURE BA:
FREQUENCY (Mj
429 357
(+25%) f (+4%)
Yearly-$67,479 Break Even + 25.91K
Quarterly 722 833 1002
(+20%) (+39%)
Yearly 44 53 86
(+20%) (+95%)
*Measured and reported on annual basis 146
Services & Programming
• Free Income Tax Preparation
• Free Health Insurance Counseling
• Defensive Driving Classes
• Hearing Services
• Foot Care Services
• Eye Glass Services
• Free Flu Shot Clinic
• Dementia Screening
• Free Tech Support
• Mound Westonka Blood Drive
• Election Site
• Lunch & Breakfast Program
• Fitness Classes (Fitness, Strength & Cardio, Tai Chi,
Chair Yoga, Walking Club)
• Coffeehouse
• Card and Game Clubs
• Art Group
• Photography Group
• Crafting Group
• Ukelele Group
• Vocal Choir Group
• Square Dancing (popular among home -schooled kids)
• Gardening, partnership with Westonka Garden Guild
• Men's Shed
147
Educational Programs
• Health seminars hosted by Ridgeview
Medical — Cancer Prevention, Fall
Prevention, Strategies for Urinary
Incontinence, Skilled vs Private Pay home
care services, Medication Management,
Brain Health, Diabetes Prevention
• Health & Wellness series hosted by
CarelnSight Partners
• Financial (Estate Planning, Market Outlook,
CDs vs Annuities)
• PrePlanning (Medical Assistance, Legal
Planning, Advance Planning)
• Medicare Informational series
• Aging Matters: Video & Discussion Series
• Technology Seminars (Apple Tech Talk)
• Historical Seminars
• Author Speakers
• Community Talks: Fire Chief, Police, Mayor
• Heists, Forgeries, & Scandals in the Art
World
• Real Estate (Fraud, Downsizing)
• Theaters
• Sporting Events
• Casino
• Museums
• Holiday Lights
148
Marketing Update
✓ New Logo
✓ Building Refresh
✓ Updated Website
✓ Expanded Social Media
✓ Expand partnerships with local community
centers and senior living housing
✓ Newsletter Sponsorship Program
149
Fundraising
2025 2025 PLANNED
• Discount Bakery
• Summer Concert - The Arcades - August 15
• Spring Fling • Back Channel Community Night - August 26
• Spaghetti Dinner
• Fashion Show & Luncheon - September 19
• 2 Cash Bingo events
• Family Bingo - September 28
• Paint & Sip Event • Scotty B Lunches - Aug 27 & November
• Al & Alma's Cruises Culver's Community Night - October
• Lunch with Scotty B (Quarterly) • Holiday Boutique - November
• Spirit of the Lakes Cornhole Tournament & • Christmas Brunch - December
Family Fun Day • Pancake Breakfast with Santa - December
• Cu lver's Community Nights • 25t" Anniversary Celebration!
150
251" Anniversary Celebration
.ictober 25, 102E
PLEASE JOIN US IN CELEBRATING 25 YEARS OF THE GILLESPIE
Doors Open at 5:00 PM
Pork Chop Dinner served at 6:00 PM
Program honoring Bill Gillespie "Through the Years and Beyond"
Music by the Abiders from 7:00 - 11:00 PM
Cash Bar, Silent Auction & Wine Pull
TICKETS: $25
151
Our Ask...
While we are making every effort to rebrand, enhance programming, and
increasing fundraising efforts, we can not do it alone.
We need your help to fulfill our Vision of a Thriving Community and our
Mission to provide a prosperous and supportive environment, culture, and
space to enrich the lives of our community members of all ages.
Please continue supporting this wonderful Community Asset!
152
Other Wi-vs You Can I ���
✓ City Communications (Newsletter, ✓Consider becoming a Supporter
Website) Social Media (Member)
✓ Like Us on Facebook & I nstagram
✓ Invite others and Share our Posts
✓ Consider a donation
MEMBERSHIP LEVEL
0 $40 Individual (Basic)
0 $50 Household/Family
0 $100 Bronze Supporter
✓ Volunteer Opportunities
✓ Attend our Events, Programs &
Fundraisers!
✓ Tell your friends, families & neighbors!
0 $125 Silver Supporter
0 $250 Gold Supporter
0 $500 Platinum Supporter
0 $1000 Diamond Supporter
BUSINESS SPONSORSHIP
0 $300 Silver Supporter
0 $700 Gold Supporter
0 $1000 Platinum Supporter
0 $2000 Diamond Supporter
153
Questions?
154
AGENDA ITEM
Date: August 11, 2025
Title: LA25-000025, 1530 Orchard Beach Place, Variance
Presenter: Matt Karney, Planner
Section: Community Development Report
Purpose:
The applicant requests approval of an average lakeshore setback variance to construct an
accessory building.
Item: 17
2. MN§15.99 Application Deadline:
The application was made on June 17, 2025 and deemed complete on June 20, 2025. The 60-day
review period expires on August 19, 2025.
3. Background:
The applicant proposes an accessory building, a pool cabana, in the lakeyard of the property,
where a permitted patio and pool are under construction. As the property is adjacent to right-of-
way, the average lakeshore setback is defined by the distance between the ordinary high water
level (OHWL) and the adjacent residence to the east, making a setback of 129 feet from the
OHWL.
Link to Planning Commission Packet
4. Planning Commission Vote and Comment:
On July 21, 2025, the Planning Commission held a public hearing for the requested variance. The
Planning Commission, in their discussion, determined the application of the average lakeshore
setback created a practical difficulty for the applicant. The Commission noted that right-of-way
for Orchard Beach Place creates a unique setback line. If the subject property were to measure the
average lakeshore setback using the residence on the property to the west of the right of way, there
would be a conforming building envelope for an accessory building. Additionally, the Commission
noted that the sightlines from the property to the east would not be impacted by the proposed
building and there is established vegetation along the property line to create additional screening.
A variance for building separation was requested with the original application, as the proposed
accessory building was within the required 10 feet of separation with the primary residence. The
Planning Commission provided a recommendation of approval on a vote of 4 to 0 for the ALS
variance, contingent on the applicant revising their plans to meet the 10 feet of separation between
the accessory building and the residence, while not impacting the side -to -street setback to the west.
The applicant has submitted an updated plan addressing the Commission's motion, included as
Exhibit A
Link to Planning Commission Video
Public Comment:
One (1) public comment has been received in support of the application, attached as Exhibit C.
155
6. Staff Recommendation:
As applied, Planning Staff recommends denial. Staff contends a practical difficulty has not been
established as the applicant has full use of the property for a single family home and there are
possible conforming locations for an accessory building exist on the property along the north side
of the home, and the proposed location serves as a convenience.
Staff requests the Council review the revised plan along with the practical difficulty standards to
provide direction to City Staff for drafting a resolution.
COUNCIL ACTION REQUESTED
The Council should direct Staff to draft a resolution with the determined findings for the August 25,
2025 City Council meeting.
Exhibits
A. Revised Site Plan
B. 7/21 PC Draft Minutes
C. Public Comment
D. Application & Practical Difficulties
E. PC Staff Report
156
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157
Draft Minutes
Planning Commission Regular Meeting
Monday, July 21, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
5. PUBLIC HEARINGS
5.2. LA25-000025, SOUTHVIEW DESIGN, 1530 ORCHARD BEACH PLACE, VARIANCES
The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and
deny the request for variances to construct an accessory cabana lakeward of the primary residence. The
residents have permits for several other improvements, including a patio and pool, that do not impact the
lakeshore setback.
The Planning Commission discussed the item and asked questions of staff and the applicant, Josh Koller,
Southview Designs, and the homeowner, Brett Schraber, 1530 Orchard Beach Place.
Chair McCutcheon opened the public hearing at 6:28 p.m.
There were no public comments. A letter from a neighbor supporting the project was read into the record.
Chair McCutcheon closed the public hearing at 6:28 p.m.
Commissioners noted that no structures are allowed in the average lakeshore setback, but that a road
easement on one side made a unique average lakeshore setback, and that the structure would not impact
the view of any neighbor. If the easement were not there, the project would not require a variance.
However, past practice has been to deny accessory structures in the setback. Commissioners were not in
favor of the variance to have the cabana and the primary structure less than 10 feet apart.
158
Douglas and Diane Waldoch
4215 North Shore Drive
Orono, MN 55364
7-21-2025
To Whom It May Concern,
I, Diane Waldoch, the owner of the property located at 4215 North Shore Drive, am writing to
confirm that I am aware of and have no objection to the proposed location of the cabana project
planned at Brett Schraber's property located at 1530 Orchard Beach Place.
I have reviewed the plans and understand the proposed location of the cabana relative to our
shared property line. I have no concerns with the placement and support the project moving
forward as described. I believe the cabana will be a tasteful addition to the property and will not
negatively impact the surrounding homes.
Please feel free to contact me if further information is needed.
Sincerely,
Diane Poch
159
Land Use Application Summary
Application Date:
Address:
Parcel Number:
Land Use Number:
Application Submitted By:
Owner:
06/17/2025
1530 Orchard Beach Place
Orono, MN 55364
0711723430003
LA25-000025
Agent on behalf of property owner
Name: NORTH SHORE FUNDING LLC
Address: - Brett Schraber
Applicant: Name: Stephen Filloon
Company: Southview Design
Address: 2383 Pilot Knob Rd
Mendota Heights, MN 55120-
permits@southviewdesign.com
Contact Information: Associated Contact: Willie Dorniden
wdomiden@southviewdesign.com
Associated Contact:
Associated Contact:
Associated Contact:
Project Description: Back yard renovation including cabana
Land Use Application Type: Amendmend Application
Appeal of Admin Decision L-
Concept Application O
Conditional Use Permit O
Site Plan Application
Subdivision Application
Subdivision Exception
Vacation Application
Variance Application
Applicant Signature:
A--
160
PRACTICAL DIFFICULTIES DOCUMENTATION FORM
LA25-000025
1. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Chapter.
Response:yes
2. The plight of the landowner is due to circumstances unique to his property not created by the landowner.
Response: The lakeshore juts in toward the home which yields no room for any improvements within the back yard of the home. The average lakeshore setback
is within 5 feet of the corner of the existing home.
3. The variance, if granted, will not alter the essential character of the locality.
Response: The addition of a cabana will not alter the essential character.
4. Economic considerations alone do not constitute practical difficulties if reasonable use for the property exists under the terms of the Zoning
Chapter.
Response:NA
5. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Variances shall be granted
for earth -sheltered construction as defined in Minnesota Statutes, Section 1161.06, Subd. 2, when in harmony with this Chapter.
Response:NA
6. The Board of Appeals and Adjustments or the Council may not permit as a variance any use that is not allowed under this Chapter for
property in the zone where the affected person's land is located.
Response:NA
7. The Board or Council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling.
Response:NA
8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.
Response: There is an outlot to the west of the property which adversely affects the average lakeshore setback.
9. The conditions do not apply generally to other land or structures in the district in which said land is located.
Response: Generally the adjacent properties vary in distance from the lake shore as the waterline does move in and out throughout the properties. There is a
drastic change in the distance from the home to the shoreline from the east property line to the west property line.
10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.
Response:yes
11. The granting of the proposed variance will not in any way impair health, safety, comfort, morals, or in any other respect be contrary to the
intent of the Zoning Code.
Response: Yes. There will be no adverse affects to the adjacent neighbors and the structure is not contrary to the intent of the zoning code.
12. The granting of such variance will not merely serve as a convenience to the applicant but is necessary to alleviate demonstrable difficulty.
Response: The calculated average lakeshore setback does not accurately represent the intended purpose of the ordinance in this case. The adjacent home is
lakeward of the proposed structure and will not impact lake views.
161
Date Application Received: 06/17/2025
Date Application Deemed Complete: 06/20/2025
60-Day Review Period Expires: 08/19/2025
To: Chair Bollis and Planning Commission Members
Adam Edwards, City Administrator
From: Matthew Karney, Planner
Date: 21 July 2025
Subject: #LA25-00025, Southview Design, 1530 Orchard Beach Place
Variances — Public Hearing
Application Summary: The applicant requests approval of average lakeshore setback and
separation between buildings variances to construct an accessory building.
Staff Recommendation: Planning Department Staff recommends denial of the variance.
Background
The applicant proposes an accessory building, a pool cabana, in the lakeyard of the property. Recently,
multiple permits have been issued on the property for the construction of patios, walls, and a pool in
conforming locations. Variances are requested to construct the proposed accessory building within
the average lakeshore setback (ALS) and roughly 7 feet from the home where a 10-foot separation
between buildings is required. There ALS is determined by the measured distance between the home
and the lake on the property to the east. Adjacent to the property, on the west, is right-of-way for
Orchard Beach Place, which runs north -to -south up to the OHWL of Lake Minnetonka.
The proposed hardcover is within the 25% of lot area as stipulated with Tier 1 of the Stormwater
Quality Overlay District, and the hardcover associated with the accessory building is mostly captured
by the patio space underneath. The applicant has received an erosion control permit from the
Minnehaha Creek Watershed District for proposed work on the property.
Practical Difficulties Analysis
Applicant Submittal Information:
The applicant has indicated that the property is a uniquely shaped lot, with a shoreline that varies in
depth in relation to the existing house. To eliminate impacts on lake views of the adjacent neighbor
(4215 North Shore Drive), the accessory building is proposed roughly 115' feet from the OHWL close
to the principal building. Due to the diagonal shoreline there is no conforming building envelope for
an accessory building on the property. As proposed the accessory building encroaches on the ALS and
does not meet the building separation of 10 feet apart.
Planning Staff Practical Difficulty Analysis:
Staff contends there is no practical difficulty for a new accessory building lakeward of the primary
residence. The property has use of the land with the principle building on the site. Due to the
orientation of the land and the current vegetative screening the protected sightlines imposed by the
ALS would be minimally impacted.
However, the primary residence has similar setback to the OHWL that 4215 North Shore Drive
(neighbor to the east) which supports the notion the ALS is not imposing a practical difficulty on this
property. Area exists on the street side (north) of the residence that would conform to zoning
requirements where an accessory building could be located. The proposed location of the accessory
building, within the ALS and with limited separation of the residence, appears to provide convenience
solely to the property owners.
162
FILE #LA25-000025
21 July 2025
Page 2 of 5
LOT ANALYSIS WORKSHEET
Section 78-330 & 78-1279 — Setbacks: Accessory Building
LR-1B District
Required
Existing
Proposed
Street Side (West)
20'
Not Applicable
20.5' Proposed Building
Lakeshore
75'
Not Applicable
115' Proposed Building
Average Lakeshore
The southwest corner of the accessory building is proposed —20'
lakeward of the ALS line, with the northeast corner proposed behind
the ALS line.
Section 78-1403 — Structural Building Coverage:
Total Lot Area
Total Structural Coverage
58,037 s.f.
Allowed: 11,607 s.f. *
1.33 acres
Existing: 4,607 s.f. (7.9%)
Proposed: 4,950 s.f. (8.5%)
*Maximum footprint of structures cannot exceed 20% of lot size on lots >10,000 s.f. Code Sec. 78-1403 (a)(1)
Section 78-1438 — Building Placement:
All principal and accessory buildings on the same lot must be separated by a ten (10) foot setback
from other buildings.
The separation between existing residence and proposed accessory building is approximately seven
(7) feet.
Section 78-1680 and 78-1700 — Hardcover Calculations:
Stormwater
Total Area
Allowed
Overlay
Existing Hardcover
Proposed Hardcover
in Zone
Hardcover
District Tier
14,509 s.f.
9,466 s.f.
0 s.f. within
12,577 s.f.
0 s.f. within
Tier 1
58,037 s.f.
(25' %)
(16.31%)
75' setback
(21.67%)
75' setback
Applicable Regulations:
Average Lakeshore Setback Variances (Section 78-1279)
As the subject property is located adjacent to Orchard Beach Place (right-of-way) to the west, the
distance between the adjacent residence to the east and the OHWL establishes the ALS on the subject
property. This distance is 129 feet, 54 feet further inland than the 75-foot lakeshore setback. The
proposed accessory building encroaches approximately 20 feet into the ALS at most, and the existing
home conforms to the ALS. The applicant has proposed the building location in respect to the pool
and patio currently permitted for construction. This was done on the western portion of the patio to
better address any impact of the building on the neighboring property's lake views.
Buildine Placement (Section 78-1438
The zoning regulations stipulate that buildings must provide at least 10 feet of separation, and the
location of the accessory building is proposed approximately 7 feet from the residence.
Governing Regulation: Variance (Section 78-123)
In reviewing applications for variance, the Planning Commission shall consider the effect of the
proposed variance upon the health, safety and welfare of the community, existing and anticipated
traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of
163
FILE #LA25-000025
21 July 2025
Page 3 of 5
property in the surrounding area. The Planning Commission shall consider recommending approval for
variances from the literal provisions of the Zoning Code in instances where their strict enforcement
would cause practical difficulties because of circumstances unique to the individual property under
consideration, and shall recommend approval only when it is demonstrated that such actions will be
in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not
constitute practical difficulties. Practical difficulties also include but are not limited to inadequate
access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered
construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The
board or the council may not permit as a variance any use that is not permitted under this chapter for
property in the zone where the affected person's land is located. The board or council may permit as
a variance the temporary use of a one -family dwelling as a two-family dwelling.
According to MN §462.357 Subd. 6(2) variances shall only be permitted when:
1. The variance is in harmony with the general intent and purpose of the Ordinance:
The average lakeshore setback (ALS) is intended to protect lake views from the homes on adjacent
lakeshore properties. The proposed placement of the building would have minimal impact to the
neighboring sightlines due to the orientation of the lot and the established vegetation on the site.
Staff contends there are other portions of the applicant's property, although streetward of the
house, that the proposed accessory building could be constructed to be fully outside of the ALS. A
variance in this case, where conforming alternatives exist, conflicts with the intent and purpose of
the average lakeshore setback. This criterion is not met.
2. The variance is consistent with the comprehensive plan:
The proposed variance to construct a building, accessory to an existing primary residential use is
consistent with the Comprehensive Plan. This criterion is met.
3. The applicant establishes that there are practical difficulties.
a. The property owner proposes to use the property in a reasonable manner not
permitted by the official controls:
Reasonable use is established by the principal building on the property. The request to
construct an accessory building may be a reasonable request of the property owner to get
more beneficial use of their property. However, the accessory building should be proposed
in a location that meets the applicable official zoning controls. This criterion is not met.
b. There are circumstances unique to the property not created by the landowner:
Staff does not find there are circumstances unique to the property. This criterion is not
met.
c. The variance will not alter the essential character of the locality:
The character of the locality may be altered by approval of this variance. The character of
the locality is based on Lake Minnetonka. However, part of this character involves
utilization of outdoor patios and similar spaces that do not impact lake views of adjacent
properties. An accessory building within the average lakeshore setback could impact this
character in a negative way. This criterion is not met.
Additionally, City Code 78-123 provides additional parameters within which a variance may be
granted as follows:
4. Economic considerations alone do not constitute practical difficulties:
164
FILE #LA25-000025
21 July 2025
Page 4 of 5
Staff does not find any economic considerations pertinent to the applicant's request. This
criterion is not met.
Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter
78:
This condition is not applicable.
The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located:
The property is allowed up to 2,000 square feet of accessory buildings based on the 1.3-acre
property size within the LR-18 zoning district. This criterion is met.
7. The board or council may permit as a variance the temporary use of a one -family dwelling as
a two-family dwelling:
This condition is not applicable.
8. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property:
Staff does not find there are special conditions applying to the property or the proposed accessory
building. Additionally, Staff does not find special conditions applying to the land as the primary
residence of the subject property is situated at approximately the some distance from the ordinary
high water level as the adjacent residence to the east. This criterion is not met.
The conditions do not apply generally to other land or structures in the district in which the
land is located:
The conditions of this property do apply generally to other land or structures in the district, and in
the general area. The shoreline of Lake Minnetonka creates unique property boundaries for the
land in the area and not just for this property. This criterion is not met.
10. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant:
The applicant has an existing primary use of the property with a single-family residence, and the
proposal for an accessory building in a non -conforming location is not reasonable for the
preservation and enjoyment of the owners' property rights. This criterion is not met.
11. The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter:
Approval of variances to permit an accessory building within the average lakeshore setback and
the without the required separation between buildings would be contrary to the intent and
purpose of the zoning regulations.
The average lakeshore setback and its application on this property is significantly more restrictive
than the 75foot lakeshore setback. Despite this, the existing home meets the average lakeshore
setback, and the area of the property outside of this setback is sufficient in size to support the
location of the proposed accessory building. This criterion is not met.
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21 July 2025
Page 5 of 5
12. The granting of such variance will not merely serve as a convenience to the applicant but is
necessary to alleviate demonstrable difficulty:
Staff finds the granting of the requested variance would not alleviate a demonstratable difficulty
and would only serve as a convenience to the applicant. There has not been a hardship established
by the applicant as to why a conforming location on the property for this building cannot be used.
This criterion is not met.
The Commission may recommend or Council may impose conditions in granting of variances. Any
conditions imposed must be directly related to and must bear a rough proportionality to the impact
created by the variance. No variance shall be granted or changed beyond the use permitted in this
chapter in the district where such land is located.
Public Comments
No public comments have been received by staff as of the writing of this report.
Planning Staff Recommendation
Planning Staff recommends denial as applied.
List of Exhibits
Exhibit A.
Staff Report
Exhibit B.
Application
Exhibit C.
Imagery
Exhibit D.
Cover Letter
Exhibit E.
Site Plans & Project Details
Exhibit F.
Building Details
Exhibit G.
Survey
Exhibit H.
Hardcover Information
Exhibit I.
MCWD Permit
Exhibit J.
Mailing List & Map
166
AGENDA ITEM
Date: August 11, 2025
Title: Request for Proposals - Professional Auditing Services
Presenter: Maggie Jin, Finance Director
Section: Finance Report
Item: 18
Purpose:
The purpose of this council item is to gain council approval to publish the Request for Proposals
(RFP) for Auditing Services.
2. Background:
Staff continuously reviews professional services contracted by the City, with the practice of a 5-
year review cycle. The last Request for Proposals (RFP) for Auditing Service was complete in
2019. Since then, the City has been with Abdo for its auditing service. Even with satisfactory
service, it is best practice to still go out for RFPs to ensure the City continues receiving exceptional
service for a competitive price.
3. Process:
With the RFP process, staff recommends the establishment of an ad -hoc Professional Auditing
Services RFP review committee with the following individuals: City Administrator, Finance
Director and Accountant/HR Representative. The committee will follow the evaluation process
and will make a recommendation to City Council upon selection of a firm. Final appointment will
be made by City Council. The timeline of the RFP process is as follows:
Proposal Calendar
Request for proposal issued: August 12, 2025
Due date for proposals: October 1, 2025, 4:30 pm
Possibility of interviews: October 6-17, 2025
Firm Selection
Selected firm notified: October 28, 2025
4. Staff Recommendation:
Staff recommends approval of the Professional Auditing Services RFP and to establish an ad -hoc
Professional Auditing Services RFP review committee.
COUNCIL ACTION REQUESTED
Motion to approve Request for Proposals for Professional Auditing Services and the appointment of an
ad -hoc Professional Legal Services RFP review committee.
Exhibits
A. Professional Auditing Services Request for Proposal
167
\ESHO%
City of Orono
Minnesota
Request for Proposals
for
Professional Auditing Services
For the periods ending
December 31, 2025
December 31, 2026
December 31, 2027
CITY OF ORONO
2750 Kelley Parkway
Orono, MN 55356
Maggie Jin
Finance Director
952-249-4611
Mjin(a.)oronomn.gov
168
Table of Contents
I. INTRODUCTION..................................................................................................................
A. General Information.........................................................................................................
B. Instructions.......................................................................................................................
C. Term of Engagement.......................................................................................................
D. Subcontracting.................................................................................................................
II. NATURE OF SERVICES REQUIRED..................................................................................
A. General.............................................................................................................................
B. Scope of Work to be Performed.......................................................................................
C. Auditing Standards to be Followed..................................................................................
D. Reports to be Issued........................................................................................................
E. Special Conditions...........................................................................................................
F. Working Paper Retention and Access to Working Papers ..............................................
G. Contract Termination........................................................................................................
III. DESCRIPTION OF THE GOVERNMENT.......................................................................
A. Principal Contact..............................................................................................................
B. City Background Information............................................................................................
C. Budgetary Basis of Accounting........................................................................................
D. Pension Plans..................................................................................................................
E. Personnel Assigned.........................................................................................................
F. Technology Infrastructure................................................................................................
G. Internal Audit Function.....................................................................................................
H. Availability of Prior Audit Reports and Working Papers ...................................................
IV. TIME REQUIREMENTS...................................................................................................
A. Proposal Calendar...........................................................................................................
B. Firm Selection..................................................................................................................
C. Schedule for the 2025 Fiscal Year Audit..........................................................................
D. Entrance Conferences and Exit Conferences..................................................................
E. Date Final Report is Due..................................................................................................
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A. Finance Division and Clerical Assistance........................................................................
B. Work Area........................................................................................................................
C. Report Preparation...........................................................................................................
VI. PROPOSAL REQUIREMENTS.......................................................................................
A. General Requirements.....................................................................................................
B. Proposal...........................................................................................................................
1. General Requirements.................................................................................................
2. Independence..............................................................................................................
3. License to Practice in Minnesota: ................................................................................
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4. Firm Qualifications and Experience................................................................
5. Partner, Supervisory and Staff Qualifications and Experience .......................
6. Prior Engagements with the City of Orono .....................................................
7. Similar Engagements with Other Government Entities ..................................
8. Specific Audit Approach..................................................................................
9. Identification of Anticipated Potential Audit Problems ....................................
10. Report Format.................................................................................................
C. Dollar Cost Proposal...........................................................................................
1. Total All-inclusive Maximum Price..................................................................
VII. EVALUATION PROCEDURES...........................................................................
A. Review of Proposal.............................................................................................
B. Evaluation Criteria...............................................................................................
C. Oral Presentation................................................................................................
D. Final Selection.....................................................................................................
E. Right to Reject Proposals....................................................................................
F. Disclaimer............................................................................................................
APPENDIXA...................................................................................................................
APPENDIXB-1...............................................................................................................
APPENDIXB-2...............................................................................................................
APPENDIXB-3...............................................................................................................
APPENDIXB-4...............................................................................................................
ATTACHMENTC............................................................................................................
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I. INTRODUCTION
A. General Information
The City of Orono is requesting proposals from qualified certified public accounting firms to
audit its financial statements for the three (3) fiscal years ending December 31, 2025, 2026
and 2027. The audits are to be performed in accordance with U.S. Generally Accepted
Auditing Standards (GAAP). These are the standards set forth for financial audits in the
General Accounting Office's (GAO) Government Auditing Standards, the provisions of the
Federal Single Audit Act as amended, and U.S. Office of Management and Budget (OMB)
Circular A-133, Audits of States, Local Governments, and Non-profit Organizations.
In order to ensure a fair review and selection process, firms submitting proposals are
specifically prohibited from contacting other staff and City Council members regarding the
proposals. Any firm that does not abide by this prohibition will be presumed to have
withdrawn its proposal by so doing, and will not be considered.
There is no expressed or implied obligation for the City of Orono to reimburse responding
firms for any expenses incurred in preparing proposals in response to this request.
B. Instructions
To be considered, qualified firms must submit electronic copies of their proposal to Maggie
Jin, Finance Director, via e-mail mjin@oronomn.gov by 4:30 p.m. on October 1, 2025.
The City of Orono reserves the right to reject any or all proposals submitted.
Inquiries about the engagement or the request for proposal should be addressed to:
Maggie Jin
Finance Director
Mj inkoronomn. gov
952-249-4611
The City of Orono reserves the right, where it may serve the City's best interest, to request
additional information or clarification from proposers or to allow corrections of errors or
omissions. At the discretion of the City, firms submitting proposals may be requested to
make oral presentations as part of the evaluation process. Following a review of the
proposals, a recommendation for award will be made by the Finance Director to the City
Council. A final decision for award of the work will be made by majority vote of the City
Council.
The City of Orono reserves the right to retain all proposals submitted and to use any ideas in
a proposal regardless of whether that proposal is selected. Submission of a proposal
indicates acceptance by the proposing firm of the conditions contained in this request for
proposal, unless clearly and specifically noted in the proposal submitted and confirmed in
the written contract between the City of Orono and the firm selected.
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It is anticipated the selection of a firm will be on October 27, 2025. Following the
notification of the selected firm, it is expected a Letter of Engagement will be executed.
C. Term of Engagement
An initial three-year contract is contemplated, subject to annual review and renewal. Based
on satisfactory performance, the concurrence of the Orono City Council and the annual
availability of an appropriation, the City may extend the agreement annually without
solicitations from other firms. In the event of unsatisfactory performance, or when in the
best interest of the City, proposals may be solicited before the end of the three-year period.
The City reserves the right to negotiate all terms and conditions of the contract. In the event
the City and the firm are unable to agree upon all contract provisions, the City reserves the
right to cease negotiations, reject the firm's proposal, and proceed to negotiate with the next
selected firm.
D. Subcontracting
Following the award of the audit contract, no subcontracting will be allowed without the
express prior written consent of the City of Orono.
II. NATURE OF SERVICES REQUIRED
A. General
The City of Orono is soliciting the services of qualified firms of certified public accountants
to audit its financial statements for the fiscal years ending December 31, 2025, 2026, and
2027. These audits are to be performed in accordance with the provisions contained in this
request for proposal.
B. Scope of Work to be Performed
The City of Orono will retain the accounting firm to perform the following tasks:
1. Audit the City's financial processes, records and statements in order to express an
opinion on the fairness of the presentation of its government -wide, governmental
major fund, business -type major fund and aggregate remaining non -major
governmental and business -type fund financial statements in conformity with
generally accepted accounting principles.
2. Perform the tests and procedures involving required supplementary information
required by the Governmental Accounting Standards Board (GASB) as mandated by
generally accepted auditing standards.
3. Review the presentation of the statistical section of the financial statements insofar as
current generally accepted auditing standards require such review.
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4. The auditor is required to prepare the Annual Comprehensive Financial Report and
perform an annual review to determine necessary steps so that the City may apply to
try to receive a Certificate of Achievement for Excellence in Financial Reporting
during this engagement.
C. Auditing Standards to be Followed
To meet the requirements of this Request for Proposal, the auditor's work shall be
performed in accordance with:
• Generally accepting auditing standards in the United States of America;
• The standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
• The provisions of U.S. Office of Management and Budget (OMB) Circular A-133,
Audits of State and Local Governments;
• The provisions of the Minnesota Legal Compliance Audit Guide for Local Governments;
• The provisions of the Single Audit Act (as amended).
• Any other Federal, State and local requirements in effect now or placed into effect
during the engagements.
D. Reports to be Issued
Following the completion of the audit of the fiscal year's financial statements, the auditor
shall:
1. Issue a report on the fair presentation of the financial statements in conformity with
generally accepted accounting principles.
2. Issue a report on the internal control structure based on the auditor's understanding
of the control structure and assessment of control risk.
3. Issue a report on compliance with applicable laws and regulations.
4. Communicate in a letter to City management any reportable conditions found during
the audit. A reportable condition shall be defined as a significant deficiency in the
design or operation of the internal control structure, which could adversely affect the
organization's ability to record, process, summarize, and report financial data
consistent with the assertions of management in the financial statements.
Reportable conditions that are also material weaknesses shall be identified as such in
the reports.
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Non -reportable conditions discovered by the auditors will be reported in the separate
letter to City management, which shall be referred to in the report(s) on internal
controls.
The audit firm will be required to make an immediate, written report of all
irregularities and illegal acts or indications of illegal acts of which they become aware
to the City Administrator, the Finance Director, and the Mayor of the City.
5. If applicable, issue a report on the Schedule of Expenditures of Federal Awards
required by OMB Circular A-133.
6. Prepare any other requested or required reports agreed upon in the annual
engagement letter.
Final reporting to the City Council. Auditors will ensure that the partner in charge of the
audit and/or the Audit Manager is available to attend public meetings for discussion of the
final report should his/her attendance be requested by the City Council. Auditors will
assure themselves that the Orono City Council is informed of each of the following:
a) The auditor's responsibility under generally accepted auditing standards and
government auditing standards.
b) Significant accounting policies.
c) Management judgments and accounting estimates.
d) Significant audit adjustments.
e) Other information in documents containing audited financial statements.
0 Disagreements with management.
g) Management consultation with other accountants.
h) Major issues discussed with management prior to retention.
i) Difficulties encountered in performing the audit.
j) Performance/efficiency of the City in the fiscal year versus prior years and as
compared to other government agencies.
k) Assumed potential that a single audit may need to be performed and the
reports that may have to be included.
E. Special Conditions
1. The City of Orono may occasionally request the auditors to present information or
provide routine guidance related to new GASB requirements to the City Council or
City staff.
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F. Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at the auditor's expense, for a minimum of
six (6) years following the issuance of an opinion, unless the firm is notified in writing by the
City of Orono of the need to extend the retention period. The auditor will be required to
make working papers available, upon request, to the following parties or their designees:
1. City of Orono
2. Office of the State Auditor
3. U.S. General Accounting Office (GAO)
4. Parties designated by the federal or state governments or by the City of Orono as part of an audit
quality review process
5. Auditors of entities of which the City of Orono is a sub -recipient of grant funds
In addition, the firm shall respond to the reasonable inquiries of successor auditors and
allow successor auditors to review working papers relating to matters of continuing
accounting significance.
G. Contract Termination
Either party may cancel the contract for an audit year by giving notice in writing to the
other party at least ninety (90) days prior to January first of the audit year.
III. DESCRIPTION OF THE GOVERNMENT
A. Principal Contact
The auditor's principal contact with the City of Orono will be the Finance Director, Maggie
Jin, who will coordinate the assistance to be provided by the City to the auditor.
B. City Background Information
The City of Orono is located in Hennepin County approximately 15 miles west of
downtown Minneapolis on the North Shore of Lake Minnetonka. The City encompasses a
total area of approximately 25 square miles, with 16 square miles of land and 9 square miles
of lake. The Metropolitan Council has estimated the City of Orono to have population of
8,382. Moody's Investors Service has assigned an AAA rating for the City's general
obligation bond rating. Copies of the most recent Comprehensive Annual Financial Report
are available on the website www.oronomn.gov or upon request.
The City has approximately 66 full time equivalent employees. City enterprise funds include
water utility, sewer utility, storm water utility, recycling program, golf and cable franchise.
The City of Orono's fiscal year begins on January 1" and ends on December 3 Pt
The City's governing body consists of a Mayor and four Council members, all elected at
large. Council members serve overlapping terms of office.
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The present Mayor and Council members and their respective terms are:
Robert Tunheim
Alisa Benson
Jon Schwingler
Steve Persian
Jacqueline Ricks
Mayor
Council Member
Council Member
Council Member
Council Member
December 31, 2028
December 31, 2026
December 31, 2026
December 31, 2028
December 31, 2028
Adam Edwards, the City Administrator / Engineer has been in the role since March 2021
and previously was Public Works Director for the City since September 2014.
Maggie Jin, the Finance Director, has been with the City since January 2024 as Finance
Director and previously was in the Accountant role with the City between February 2018
and July 2021.
C. Budgetary Basis of Accounting
The City of Orono prepares its budgets on a basis consistent with generally accepted
accounting principles.
D. Pension Plans
All full-time and certain part-time employees of the City are covered by defined benefit
pension plans administered by the Public Employees Retirement Association of Minnesota
(PERA). The association administers the Public Employees Retirement Fund and the
Public Employees Police and Fire Fund, which are cost sharing multiple employer
retirement plans.
E. Personnel Assigned
The City's Finance Department is headed by the Finance Director and consists of an
Accountant/HR Representative and an Accounting Clerk. Typical functions include
accounts payable, accounts receivable, cash management, utility billing, debt management
and financial reporting.
F. Technology Infrastructure
The City's accounting system (Caselle Connect) consists of the General Ledger, Payroll,
Accounts Payable, Accounts Receivable, Cash Receipts, and Utility Billing. The system is
fully automated.
The City has 2 IT personnel, an IT Manager and an IT Technician. The City of Orono is a
member of LOGIS, a computer consortium of 52 member organizations that share
hardware and software operations.
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IV.
G. Internal Audit Function
The City of Orono does not maintain an independent internal audit function other than
internal checks performed by the Finance Department.
H. Availability of Prior Audit Reports and Working Papers
Interested proposers who wish to review prior years' audit reports and management letters
can find these via the City's website (www.oronomn.gov) or can contact:
Maggie Jin, Finance Director
2570 Kelley Parkway
Orono, Minnesota 55356
Mjin@oronomn.gov
952-249-4611
The City of Orono will make its best efforts to make prior audit reports and supporting
working papers available to proposers if requested.
TIME REQUIREMENTS
A. Proposal Calendar
Request for proposal issued
Due date for proposals
Possibility of interviews
B. Firm Selection
Selected firm notified
C. Schedule for the 2025 Fiscal Year Audit
August 12, 2025
October 1, 2025, 4:30 pm
October 6-17, 2025
October 28, 2025
Detailed Audit Plan: The auditor will provide the City of Orono both a detailed
audit plan and a list of all schedules to be prepared by the City of Orono no later than
December 31, 2025.
2. Fieldwork: The auditor will complete all fieldwork by April 30, 2026. A schedule for
interim work, fieldwork and draft reports will be determined upon completion of this
selection process. A similar time schedule will be developed for audits of future
fiscal years.
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D. Entrance Conferences and Exit Conferences
At a minimum, the following conferences should be held by the dates indicated on the
schedule. These dates may be changed by mutual, written agreement between the City of
Orono and the selected auditor.
Week of January 12, 2026: Entrance conference with Finance Director. The purpose of this
meeting will be to discuss any potential audit problems and the interim work to be
performed. This meeting will also be used to establish overall liaison for the audit and to
make arrangements for work space and other needs of the auditor. Discussions of a
preliminary audit could be discussed at this time.
No Later than the Week of May 12, 2026: Exit conference with City Administrator and
Finance Director. The purpose of this meeting will be to summarize the results of the field
work and to review results and findings.
A similar meeting schedule will be developed for audits of future fiscal years.
E. Date Final Report is Due
The Finance Director will complete a review of the draft report as expeditiously as possible.
It is not expected that this process should exceed one (1) week. During that review period,
the auditor should be available for any meetings that may be necessary to discuss the audit
reports. Once all issues for discussion are resolved, the final signed report shall be delivered
to the City no later than June 1, 2026. The audit and final report presentation to the City
Council will be scheduled for the second Monday in June of 2026.
A similar reporting schedule will be developed for audits of future fiscal years.
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT
PREPARATION
A. Finance Division and Clerical Assistance
The finance division staff and responsible management personnel will be available during
the audit to assist the firm by providing information, documentation and explanations. The
preparation of any confirmations desired by the auditor will be the responsibility of the City
of Orono using the format provided by the auditor.
B. Work Area
The City of Orono will provide the auditor with reasonable workspace, table and chairs.
The auditor will also be provided with access to the internet, telephone lines, photocopying
facilities. Remote fieldwork will be considered.
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C. Report Preparation
City's Annual Comprehensive Financial Report: Report preparation, editing, printing and
binding shall be the responsibility of the audit firm. The City completes the Introductory,
MD&A, and Statistical sections of the CAFR. The city shall do report editing and proofing.
All Other Reports (as needed): Report preparation, editing, printing and binding shall be
the responsibility of the audit firm.
VI. PROPOSAL REQUIREMENTS
A. General Requirements
Responses to this Request should include the following information in the order prescribed
below. Submissions must be received by 4:30 p.m. on Wednesday, October 1, 2025 for a
consideration by the City:
1. Title Page: Title page showing the request for proposal subject; the firm's name; the
name, address and telephone number of the contact person; and the date of the
proposal.
2. Transmittal Letter: A signed letter of transmittal which briefly states the proposers'
understanding of the work to be done, the commitment to perform the work within
the time period, a statement why the firm believes itself to be best qualified to
perform the engagement and an acknowledgement that the proposal is a firm and
irrevocable offer for the three-year period.
3. Proposal: The Proposal should follow the order set forth in Section VI — B below.
4. An executed copy of the Proposer Warranties attached to this Request for Proposal
(Appendix A).
5. Dollar Cost Proposal: The Dollar Cost Proposal should follow the order set forth in
Section VI — C below (Appendix B).
Once a firm is selected, an executive copy of the Professional Services Agreement will be
required from the selected firm. During the bidding process, firms should reference the
sample Professional Services Agreement (Appendix C) to ensure their ability to meet all of
the requirements outlined in the agreement.
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Proposers should send electronic copies to the following address:
Maggie Jin
Finance Director
City of Orono
Mjin(cr�,oronomn. gov
Please mark the Subject line of the e-mail as "Audit REP"
B. Proposal
General Requirements
The purpose of the Technical Proposal is to demonstrate the qualifications,
competence and capacity of the firms seeking to undertake an independent audit of
the City of Orono in conformity with the requirements of this request for proposal.
The Technical Proposal should demonstrate the qualifications of the firm and of the
particular staff to be assigned to this engagement. It should also specify an audit
approach that will meet the request for proposal requirements.
The Technical Proposal should address all the points outlined in the request for
proposal (excluding any cost information, which should only be included in the
dollar cost proposal). The Technical Proposal should be prepared simply and
economically, providing a straightforward, concise description of the proposer's
capabilities to satisfy the requirements of the request for proposal. While additional
data may be presented, the following items must be included. They represent the
primary criteria against which the proposal will be evaluated:
2. Independence
The firm should provide an affirmative statement that it is independent of the City of
Orono as defined by generally accepted auditing standards.
The firm also should provide an affirmative statement that it is independent of all of
the City's agencies and component units.
The firm should also list and describe the firm's professional relationships involving
the City or any of its agencies or component units for the past five (5) years, together
with a statement explaining why such relationships do not constitute a conflict of
interest relative to performing the proposed audit.
In addition, the firm shall give the City written notice of any relevant professional
relationships entered into during the period of this agreement.
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3. License to Practice in Minnesota:
An affirmative statement should be included that the firm and all assigned key
professional staff are properly licensed to practice in Minnesota.
4. Firm Qualifications and Experience
The proposer should state the size of the firm, the size of the firm's governmental
audit staff, the location of the office or offices from which the work on this
engagement is to be performed, the number and nature of the professional staff to be
employed in this engagement on a full-time basis and the number and nature of the
staff to be so employed on a part-time basis.
The firm is also required to submit a copy of the report on its most recent external
quality control review, with a statement whether that quality control review included
a review of specific city engagements.
The firm shall also provide information on the results of any federal or state desk
review of field reviews of its audits during the past three (3) years. In addition, the
firm shall provide information on the circumstances and status of any disciplinary
action taken or pending against the firm during the past three (3) years with state
regulatory bodies or professional organizations.
The firm shall include the number of clients it has assisted in implementing, and that
have received awards in, the GFOA certificate program.
5. Partner, Supervisory and Staff Qualifications and Experience
Identify the principal supervisory and management staff, including engagement
partner, managers, other supervisors and specialists, who would be assigned to the
engagement. Indicate whether each such person is licensed to practice as a certified
public accountant in Minnesota. Provide information on the government auditing
experience of each person.
Provide information regarding the number, qualifications, experience and training,
including relevant continuing professional education, of the specific staff to be
assigned to this engagement. Indicate how the quality of the staff, over the term of
the engagement, will be assured.
Engagement partners, managers, other supervisory staff and firm specialists
mentioned in the response to this request for proposal may be changed if those
personnel leave the firm, are promoted or are assigned to another office. These
personnel may also be changed for other reasons with the express prior written
permission of the City. However, in either case, the City retains the right to approve
or reject replacements.
Other audit personnel may be changed at the discretion of the proposer provided that
replacements have substantially the same or better qualifications or experience.
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6. Prior Engagements with the City of Orono
List separately by type of engagement (i.e., audit, management advisory services,
other) all engagements within the last five years for the City of Orono, ranked on the
basis of total staff hours. Indicate the scope of work, date, engagement partners, total
hours, the location of the firm's office from which the engagement was performed
and the name and telephone number of the principal client contact.
7. Similar Engagements with Other Government Entities
For the firm's office that will be assigned responsibility for the audit, list the most
significant engagements performed in the last five (5) years that are similar to the
engagement described in this request for proposal. These engagements should be
ranked on the basis of total staff hours. Indicate the scope of work, date, engagement
partners, total hours, and the name and telephone number of the principal client
contact.
8. Specific Audit Approach
The proposal should set forth a work plan, including an explanation of the audit
methodology to be followed to perform the services required in Section II of this
request for proposal. In developing the work plan, reference should be made to such
sources of information as the City of Orono's budget and related materials, Capital
Improvements Program, organizational charts, manuals and programs, and financial
and other management information systems.
Proposers will be required to provide the following information on their audit
approach:
a) Proposed segmentation of the engagement
b) Level of staff and number of hours to be assigned to each proposed segment
of the engagement
c) Sample size and the extent to which statistical sampling is to be used in the
engagement
9. Identification of Anticipated Potential Audit Problems
The proposal should identify and describe any anticipated potential audit problems,
the firm's approach to resolving these problems and any special assistance that will
be requested from the City of Orono.
10. Report Format
The proposal should include sample formats for required reports.
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C. Dollar Cost Proposal
1. Total All -Inclusive Maximum Price
The dollar cost proposed should contain all pricing information relative to
performing the audit engagement as described in this request for proposal. The total
all-inclusive maximum price to be bid is to contain all direct and indirect costs
including all out-of-pocket expenses.
The City of Orono will not be responsible for expenses incurred in preparing and
submitting the proposal or the dollar cost bid. Such costs should not be included in
the proposal.
The following information should be included in the Dollar Cost Proposal:
a) Name of Firm
b) Certification that the person signing the proposal is empowered to submit the
proposal, and authorized to sign a contract with the City of Orono if the firm
is selected
c) A total all-inclusive maximum price for the 2025, 2026 and 2027 engagements
d) Rates by Partner, Specialist, Supervisory and Staff Level and hours
anticipated for each '
e) A schedule of professional fees and expenses, presented in the format
provided in the attached Appendix B, which supports the total all-inclusive
maximum price for each year. The cost of special services should be disclosed
as separate components of the total all- inclusive maximum price
f) Out-of-pocket expenses included in the total all-inclusive maximum price and
reimbursement rates: All reimbursable expenses by category as included in
the total all-inclusive maximum price submitted by the firm
g) Manner of Payment: The City expects that payments will be made on the
basis of hours of work completed during the course of the engagement and
out-of-pocket expenses incurred in accordance with the firm's dollar cost
proposal. Interim billing shall cover a period of not less than a calendar
month. Payment of the final billing will be held by the City pending the
delivery of the firm's final reports.
If it should become necessary for the City of Orono to request the firm selected to render any additional
services to either supplement the services requested in this RFP or to perform additional work as a result
of the specific recommendations included in any report issued under the engagement, then such
additional work will be performed only if set forth in an addendum to the contract between City of Orono
and the firm. Any such additional work agreed to between City of Orono and the firm will be performed at
the same rates set forth in the schedule of fees and expenses included in the dollar cost bid.
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VII. EVALUATION PROCEDURES
A. Review of Proposal
The City of Orono reserves the right to retain all proposals submitted and use any idea in a
proposal regardless of whether that proposal is selected.
B. Evaluation Criteria
Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria
will have their proposals evaluated for both technical qualifications and price. The following
represent the principal selection criteria which will be considered during the evaluation
process.
1. Mandatory Elements
a) The audit firm is independent and licensed to practice in Minnesota.
b) The firm has no conflict of interest with regard to any other work performed
by the firm for the City.
c) The firm adheres to the instructions in this request for proposal for preparing
and submitting the proposal.
d) The firm submits a copy of its last external quality control review report and
the firm has a record of quality audit work.
2. Technical Quality
a) Expertise and Experience
1) The firm's past experience and performance on comparable
government engagements.
2) The quality of the firm's professional personnel to be assigned to the
engagement and the quality of the firm's management support
personnel to be available for technical consultation.
3) The firm's expertise with the GFOA Certificate of Excellence in
Financial Reporting.
b) Audit Approach
1) Adequacy of proposed staffing plan for various segments of the
engagement.
2) Adequacy of sampling techniques.
3) Adequacy of analytical procedures.
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3. Price
a) Cost will be a factor in the selection of an audit firm. However, price will not
be the sole or dominating factor in the selection process.
C. Oral Presentation
During the evaluation process, the City may, at its discretion, request any one or all firms
submitting proposals to make oral presentations. Such presentation will provide firms with
an opportunity to answer any questions the City may have on a firm's proposal. Not all
firms may be asked to make such oral presentations.
D. Final Selection
Staff will recommend to the City Council the appointment of an independent CPA firm
judged to be in the best interests of the City for the auditing services required. The final
decision with respect to the appointment will be made by the City Council.
E. Right to Reject Proposals
Submission of a proposal indicates acceptance by the firm of the conditions contained in
this request for proposal unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the City of Orono and the firm selected.
The City of Orono reserves the right to reject any or all proposals.
F. Disclaimer
There is no expressed or implied obligation for the City of Orono to reimburse responding
firms for any expenses incurred in preparing proposals in response to this request.
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APPENDIX A
CITY OF ORONO
PROPOSER WARRANTIES
A. Proposer warrants that it is willing and able to comply with State of Minnesota laws
with respect to foreign (non -state of Minnesota) corporations.
B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance
policy providing a prudent amount of coverage for the willful or negligent acts or
omissions of any officers, employees or agents thereof.
C. Proposer warrants that it will not delegate or subcontract its responsibilities under an
agreement without the prior written permission of the City of Orono and the
Firefighters' Relief Association.
D. Proposer warrants that all information provided in connection with this proposal is true
and accurate.
E. Proposer certifies that it can and will provide and make available, at a minimum, all
services set forth in Section II of the City's request for proposals, "Services Requested."
Signature of Official:
Name (typed):
Title:
Firm:
Date:
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186
APPENDIX B-1
CITY OF ORONO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
ALL INCLUSIVE AUDIT COSTS
Total All
Inclusive
Year
Cost — City
Audit
2025
$
2026
$
2027
$
Total
$
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187
APPENDIX B-2
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE DECEMBER 31, 2025 FINANCIAL STATEMENTS
FOR THE CITY OF ORONO
NOTE: The rate quoted should not be presented as a general percentage of the standard
hourly rate or as a gross deduction from the total all-inclusive maximum price.
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
Partners
Managers
Supervisory
Staff
$
$
$
Other
(Specify)
$
$
$
Subtotal
$
$
$
Out -of -Pocket
Expenses
$
Meals and
Lodging
$
Transportation
$
Other
(Specify)
$
Total All-
inclusive Price
for 2025 Audit
Services
$
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APPENDIX B-3
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE DECEMBER 31, 2026 FINANCIAL STATEMENTS
FOR THE CITY OF ORONO
NOTE: The rate quoted should not be presented as a general percentage of the standard
hourly rate or as a gross deduction from the total all-inclusive maximum price.
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
Partners
Managers
Supervisory
Staff
$
$
$
Other
(Specify)
$
$
$
Subtotal
$
$
$
Out -of -Pocket
Expenses
$
Meals and
Lodging
$
Transportation
pr
$
Other
(Specify)
$
Total All-
inclusive Price
for 2026 Audit
Services
$
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189
APPENDIX B-4
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE DECEMBER 31, 2027 FINANCIAL STATEMENTS
FOR THE CITY OF ORONO
NOTE: The rate quoted should not be presented as a general percentage of the standard
hourly rate or as a gross deduction from the total all-inclusive maximum price.
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
Partners
Managers
Supervisory
Staff
$
$
$
Other
(Specify)
$
$
$
Subtotal
$
$
$
Out -of -Pocket
Expenses
$
Meals and
Lodging
$
Transportation
pr
$
Other
(Specify)
$
Total All-
inclusive Price
for 2027 Audit
Services
$
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ATTACHMENT C
SAMPLE COPY OF STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this day of , 2025, by and
between the CITY OF ORONO, a Minnesota municipal corporation ("City") and
, ("Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The City retains Consultant to furnish the services set
forth in the Contract Documents. The Consultant agrees to perform the services.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as
the "Contract Documents," all of which shall be taken together as a whole as the contract
between the parties as if they were set verbatim and in full herein:
A. This Professional Services Agreement.
B. Consultant's proposal dated re: City of Orono
Professional Auditing Services.
C. Insurance certificate.
In the event of conflict among the provisions of the Contract Documents, the order in which
they are listed above shall control in resolving any such conflicts with Contract Document "A"
has the first priority and Contract Document "C" having the last priority.
3. COMPENSATION. Consultant shall be paid by the City for the services
described in Contract Documents on an hourly basis but not to exceed $ , inclusive
of reimbursables, taxes and other charges. The not to exceed fee shall not be adjusted if the
estimated hours to perform a task, the number of estimated required meetings or any other
estimate or assumption is exceeded. Consultant shall request payment for services rendered
on a monthly basis. The monthly payment applications from Consultant shall identify work
completed.
4. CHANGE ORDERS. All change orders, regardless of amount, must be
approved in advance and in writing by the City. No payment will be due or made for work
done in advance of such approval.
5. DOCUMENTS. The City shall be the owner of all documents, reports, studies,
analysis and the like prepared by the Consultant in conjunction with this contract.
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6. STANDARD OF CARE. Consultant shall exercise the same degree of care,
skill, and diligence in the performance of the services as is ordinarily possessed and exercised
by members of the profession under similar circumstances in Paketa Hennepin County,
Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law,
without limitation, for any injuries, loss or damages proximately caused by Consultant's
breach of this standard of care. City shall not be responsible for discovering deficiencies in the
accuracy of Consultant's services. Consultant shall be responsible for the accuracy of the
work and shall promptly make necessary revisions or corrections resulting from errors and
omissions on the part of Consultant without additional compensation.
7. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to
the provisions of services to be provided.
8. INDEMl-TIFICATION. The Consultant shall indemnify and hold harmless the
City, its officers, agents, and employees, of and from any and all claims, demands, actions,
causes of action, including costs and attorney's fees, arising out of or by reason of the execution
or performance of the work or services provided for herein to the comparative extent they are
caused by Consultant's negligent acts or omissions or those negligent acts or omissions of
persons for whom Consultant is legally responsible.
9. COPYRIGHT. Consultant shall defend actions or claims charging
infringement of any copyright or patent by reason of the use or adoption of any designs,
drawings or specifications supplied by them, and they shall hold harmless the City from loss
or damage resulting therefrom.
10. INSURANCE. Consultant shall secure and maintain such insurance as will
protect Consultant from claims under the Worker's Compensation Acts, automobile liability,
and from claims for bodily injury, death, or property damage which may arise from the
performance of services under this Agreement. Such insurance shall be written for amounts not
less than:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
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Automobile Liability
$2,000,000 Combined Single Limit — Bodily Injury & Property Damage
Including Owned, Hired & Non -Owned Automobiles
Workers Compensation
Workers' Compensation insurance in accordance with the statutory
requirements of the State of Minnesota, including Employer's Liability with
minimum limits is as follows:
• $500,000 — Bodily Injury by Disease per employee
• $500,000 — Bodily Injury by Disease aggregate
• $500,000 — Bodily Injury by Accident
The City shall be named as an additional insured on the general liability and umbrella policies
on a primary and non-contributory basis.
The Consultant shall secure and maintain a professional liability insurance policy. Said
policy shall insure payment of damages for legal liability arising out of the performance of
professional services for the City, in the insured's capacity as Consultant, if such legal liability is
caused by a negligent act, error or omission of the insured or any person or organization for
which the insured is legally liable. The policy shall provide minimum limits of $2,000,000 with
a deductible maximum of $25,000 unless the City agrees to a higher deductible.
Before commencing work, the Consultant shall provide the City a certificate of insurance
evidencing the required insurance coverage in a form acceptable to City.
11. INDEPENDENT CONTRACTOR. The City hereby retains the Consultant as
an independent contractor upon the terms and conditions set forth in this Agreement. The
Consultant is not an employee of the City and is free to contract with other entities as provided
herein. Consultant shall be responsible for selecting the means and methods of performing the
work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for
Consultant's performance under this Agreement. City and Consultant agree that Consultant
shall not at any time or in any manner represent that Consultant or any of Consultant's agents
or employees are in any manner agents or employees of the City. Consultant shall be exclusively
responsible under this Agreement for Consultant's own FICA payments, workers compensation
payments, unemployment compensation payments, withholding amounts, and/or self-
employment taxes if any such payments, amounts, or taxes are required to be paid by law or
regulation.
12. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Consultant shall
comply with Minnesota Statute § 471.425. Consultant must pay subcontractor for all
undisputed services provided by Subcontractor within ten days of Consultant's receipt of
payment from City. Consultant must pay interest of 1.5 percent per month or any part of a
month to subcontractor on any undisputed amount not paid on time to subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10.
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13. ASSIGNMENT. Neither parry shall assign this Agreement, or any interest
arising herein, without the written consent of the other party.
14. WAIVER. Any waiver by either parry of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
15. ENTIRE AGREEMENT. The entire agreement of the parties is contained
herein. This Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof. Any alterations, amendments,
deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in
writing and duly signed by the parties, unless otherwise provided herein.
16. CONTROLLING LAW. This Agreement shall be governed by and construed
in accordance with the laws of the State of Minnesota.
17. RECORDS. The Consultant shall maintain complete and accurate records of
time and expense involved in the performance of services.
18. AUDIT DISCLOSURE AND DATA PRACTICES. Any reports,
information, data, etc. given to, or prepared or assembled by the Consultant under this
Agreement which the City requests to be kept confidential, shall not be made available to any
individual or organization without the City's prior written approval. The books, records,
documents and accounting procedures and practices of the Consultant or other parties relevant
to this Agreement are subject to examination by the City and either the Legislative Auditor or
the State Auditor for a period of six (6) years after the effective date of this Agreement. This
Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes
Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act
Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or
disseminated by Consultant in performing any of the functions of the City during performance
of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall
comply with those requirements as if it were a government entity. All subcontracts entered into
by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance
language.
CITY OF ORONO
Bob Tunheim, Mayor Its
AND AND
Adam Edwards, City Administrator Its
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AGENDA ITEM
Date: August 11, 2025
Title: Work Session and Council Training Schedule
Presenter: Adam Edwards, City Administrator / Engineer
Section: City Administrator/Engineer Report
Item: 19
1. Purpose:
The purpose of the action item is to schedule future work sessions, council training, and/or
orientations.
2. Background:
a. Work Sessions. This is an opportunity for council members to propose and agree to future
work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council
meetings. The table below lists upcoming proposed subjects and dates.
Date Subject
13 Jan
Council Code of Conduct
27 Jan Special Elections
Council Goals
10 Feb Council Code of Conduct (Part 2)
24 Feb Interview Commissioner Applicants
(Parks/Planning)
10 Mar Fire Service Coverage Discussion
14 Apr Joint Meeting With Parks
Commission
28 Apr Street Maintenance 2026
Average Lakeshore set back (Part 6)
Request for Proposal (RFP) process
12 May summary
27 May City Goals and Vision Discussion -
Comp Plan look ahead
9 Jun City Goals and Vision Discussion
Part 2
23 Jun Budget - Preliminary Guidance 2026
Date Subject
14 Jul Code Enforcement
Average Lakeshore set back (Part 6)
28 Jul Budget - General Fund and Internal
Start Services Funds
11 Aug Communications Update
25 Aug Budget - Enterprise Funds
8 Sep Budget - Preliminary Levy
22 Sep City Facilities Review
13 Oct Capital Improvement Plans Draft
27 Oct Capital Improvement Plans Draft
10 Nov Community Management Plan
Overview
24 Nov Fee Schedule Update
8 Dec None
b. Council Trainings and Orientations. This is an opportunity for council members to propose
and agree to additional trainings or orientations for council.. Staff will then prepare and execute
the trainings. The table below lists upcoming proposed subjects and dates.
Date and Time Subject
Location Staff Lead
195
March 7, 8:30- Salt and Commodities Tours Wayzata and DJ
10:00 Medina
April 4, 10:00- Orono's Conservation Design Code Council Chambers Laura
12:00 Orientation
May 21 st and New Council Member Orientation (CM City Hall Dept Heads
22nd Schwingler)
Date and Time Resiliency and the Environment (Exact title dam,
TBD TBD) City Hall Laura, DJ,
Joe
3. Process:
The work session dates and times are set by the city's annual meeting calendar, which the staff
presents and the council approves in the November time frame, for the following year.
Historically, the city has scheduled 2 hours per month for work sessions. Some times that has been
one 2-hour session per month with more recent schedules having two one -hour sessions per
month. These regularly scheduled meetings have then been augmented by special meeting to cover
specific topics that do not fit within the regular schedule or require additional time to adequately
cover a given topic.
4. Staff Recommendation:
Staff recommend the next work session occur as scheduled. If the council would like to adjust the
schedule, please provide that guidance and the adjustment will be made.
COUNCIL ACTION REQUESTED
Move to approve the draft work session schedule.
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AGENDA ITEM
Date: August 11, 2025
Title: Annual Performance Review of the City Administrator
Presenter: Adam Edwards, City Administrator / Engineer
Section: Closed Session
Item: 20
Purpose:
The meeting will be closed as permitted by § 13D.05, Subd. 3(a), to evaluate the performance of
the City Administrator. The purpose of this item is for the City Council to provide feedback on the
City Administrator's performance over the preceding year.
2. Background:
At the June 23, 2025 council meeting, at Council Member Ricks' request, the city council provided
direction to reopen the City Administrator review process.
3. Staff Recommendation:
Conduct the closed session in accordance with § 13D.05, Subd. 3(a).
COUNCIL ACTION REQUESTED
Discuss and agree to goals and expectations of the City Administrator for 2025.
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