HomeMy WebLinkAbout05-27-2025 - Agenda Packet City Council - regular meetingAgenda
City Council Meeting
Tuesday, May 27, 2025, 6:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
952-249-4600 /oronomn.gov
Oath of Office
1. Oath of Office - Councilmember
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
These items are considered routine and will be enacted by one motion with no discussion unless a council member or staff requests and
the item will be removed from the consent agenda for separate discussion and action.
2. City Council Minutes
3. Claims/Bills
4. Resignation and Recruitment - Public Works Maintenance Worker
5. Rename Police Administrative Assistant to Police Administrative Support Specialist
6. Hire Seasonal Employee
7. Professional Service Contract Review Schedule
8. Upcoming Work Session and Council Training Schedule
Public Comments - (limit 3 minutes per person)
This is an opportunityfor the public to address the City Council. The council will not engage in discussion or take action on items
presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should
state their name and home address at the podium before speaking. Speakers should be mindful of time and limit their remarks to three (3)
minutes to allow sufficient opportunityfor others to speak. We encourage speakers to address their comments to the mayor and council
and to keep their remarks respectful and relevant. Please no personal attacks. Criticism of ideas is acceptable, but attacks against
individuals are not tolerated. Please make your statements in a civil manner. Similarly, we ask everyone in the audience to be respectful of
speakers and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise.
Parks Report
9. 2025 Parks Projects
10. Mountain Bike/Multiuse Trail
Public Safety Report
11. Hire Part -Time Firefighters
Attorney Report
City Administrator/Engineer Report
12. 2026 Street Improvement Project Planning and Engineering (Project #26-001)
Mayor/Council Report
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Adjournment
Upcoming Events
Jun 03
Park Commission Work Session
Jun 09
City Council
Jun 16
Planning Commission
Jun 19
Holiday - Offices Closed
Jun 23
City Council
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K
AGENDA ITEM
Date: May 27, 2025
Title: Oath of Office - Councilmember
Presenter: Christine Lusian, City Clerk
Section: Oath of Office
Purpose:
The purpose of this items to swear in our new elected official.
2. Summary:
The following individual will take their Oath of Office:
• Jon Schwingler, Councilmember
Exhibits
A. Certificate of Election - Jon Schwingler
B. Oath of Office - Jon Schwingler
Item: 1
3
ti
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Certificate of Election
The official election returns and canvass of the general election of May 13, 2025
declares elected and qualified for the office of
City Council
of the city of Orono, county of Hennepin, state of Minnesota
Jon Schwingler
Witness my hand and official seal this 27th day of May 2025:
Christine Lusian, City Clerk
Oath of Office
City Council Member
I, Jon Schwingler, do solemnly swear that
will support the constitution of the United States,
the constitution of the state of Minnesota,
and impartially execute the duties of city council
for the city of Orono, county of Hennepin, state of Minnesota,
to the best of my judgement and ability.
Witness my hand and official seal this 27th day of May 2025:
Christine Lusian, City Clerk
Jon Schwingler, City Council Member
AGENDA ITEM
Date: May 27, 2025
Title: City Council Minutes
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Purpose:
The purpose of this item is to approve the City Council meeting minutes.
2. Staff Recommendation:
Approve the City Council minutes.
COUNCIL ACTION REQUESTED
Approve the City Council minutes.
Exhibits
A. 05-12-2025 CC Minutes - work session
B. 05-12-2025 CC Minutes
C. 05-19-2025 CC Minutes - canvass board
Item: 2
6
Minutes
City Council Work Session
Monday, May 12, 2025, 5:00 PM
City Council Chambers 12780 Kelley Parkway, Orono, MN 55356
ROLL CALL
City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson, Steve
Persian, Jacqueline Ricks, Steve Persian (5:25 pm). Absent: Claire Berrett.
Staff present: City Administrator Adam Edwards, Finance Director Maggie Jin, City Clerk Christine
Lusian.
PROCUREMENT AND REQUEST FOR PROPOSAL PROCESS
Administrator Edwards introduced the topic of procurement process and the authority cities have
in purchasing for public purpose, as well as competitive bidding, professional and consultant
services, construction contracts, and contracts with other governmental agencies. The
presentation summarized information contained in the LMC Handbook for Minnesota Cities
Chapter 22 Expenditures, Purchasing and Contracts and the Uniform Municipal Contracting Law
Statute 471.345. Members discussed requesting proposals for civil attorney, prosecuting attorney,
auditor, and engineering service contracts and directed staff to review one of these contracts per
year in the upcoming 4 years.
ADJOURNMENT
Work session ended at 5:50 p.m.
ATTEST:
CITY COUNCIL
Christine Lusian, City Clerk Bob Tunheim, Mayor
7
Minutes
City Council Regular Meeting
Monday, May 12, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Mayor Tunheim called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson, Steve
Persian, Jacqueline Ricks, and Claire Berrett. Members absent: None
Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance
Director Maggie Jin, and City Planner Melanie Curtis.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
The Agenda was approved by consensus with amendments to the Consent Agenda.
CONSENT AGENDA
1. City Council Minutes
2. Claims/Bills
3. Upcoming Work Session and Council Training Schedule
This item was removed from the Consent Agenda
4. Waste Hauler Licenses
5. Agreement - West Metro Drug Task Force Second Amendment
6. 2024 Fund Transfer
7. Hire Part -Time Firefighters
This item was removed from the Consent Agenda
8. Resignation and Recruitment - Records Technician
9. Stubbs Bay Lake Improvement District
10. Establish the Facilities Services Fund - Resolution 7582
11. Pavement Maintenance - Repaint/Striping
12. LA25-000018, 200 Woodhill Road, Interim Use Permit - Resolution 7583
13. LA25-000011, 3275 Carman Road, Variances - Resolution 7584
14. LA25-000015, 485 Orono Orchard Road South, Final Plat: Sky Blue Waters Addition -
Resolution 7585
15. LA24-000068, 430 Old Crystal Bay Road, Final Plat, Orono Garage Condominium CIC
Plat, Resolution 7586
16. LA25-000010, 2625 North Shore Drive, Lake Setback and Hardcover Variances - Resolution
7587
17. LA25-000012, 1205 Tonkawa Road, Average Lakeshore Setback, Lake Setback, and
Floodplain Variances - Resolution 7588
18. LA25-000007, 4745 North Shore Drive, After -the -Fact Conditional Use Permit Amendment
- Resolution 7589
This item was removed from the Consent Agenda
Benson moved, Ricks seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays
0.
Page 1 of 4
Minutes
City Council Regular Meeting
Monday, May 12, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
PUBLIC COMMENTS
Jim Theisen, 1295 Elmwood Ave; Kelly Prchal, 4705 Watertown Road; Bruce Lemke, 565 Old Crystal
Bay Road; Jon Schwingler, 1550 County Road 6, and Kelly Grady, Long Lake, provided comments.
Upcoming Work Session and Council Training Schedule
The City Council directed a change to the Work Session schedule to dedicate more time for City vision
and goal -setting and postpone a discussion of social media.
18. LA25-000007, 4745 North Shore Drive, After -the -Fact Conditional Use Permit Amendment
- Resolution 7589
Benson reviewed the history of this application and said she had asked to discuss it more to consider
changes to the landscaping plan to ensure that planting will be native and will actually control
erosion. She asked for an amendment to the resolution and CUP requiring a revised landscaping
plan because one of the proposed plants is an invasive species.
City Planner Curtis said the City Council could approve the application with the condition of asking
for a revised landscaping plan, or table it and bring it back to see the new plan.
Berrett pointed out the ordinance doesn't require native plants, and citizens need better direction.
Matt Jasper, 4745 North Shore Drive, the applicant, said he has no problem changing plants and
takes his share of the responsibility for the need to request an after -the -fact amendment to his
retraining wall CUP, but repeatedly having to come back to the Council was becoming a burden.
Ricks moved, Benson seconded, to table Resolution 7589 and send it back to staff to amend the
landscape plan to ensure all plants would be native and non-invasive. VOTE: Ayes 4, Nays 1
(Berrett).
CITY ATTORNEY REPORT
City Attorney Mattick reported the Minnesota Supreme Court had upheld the Special Election for City
Council set for the next day. He added he would not be at the next City Council meeting due to travel.
Another attorney from his firm would be assigned in his absence.
CITY ADMINISTRATOR/ENGINEER REPORT
19. Orono Fire Department Reorganization
The City Council is requested to review the Staff report, receive a presentation, discuss and approve the
reorganization of the Orono Fire Department by eliminating the fire chief position and laying off Chief
Van Eyll, adopt a resolution of appreciation for Van Eyll, and appoint the deputy chief as interim fire
chief.
Page 2 of 4
9
Minutes
City Council Regular Meeting
Monday, May 12, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Benson moved, Persian seconded to adopt Resolution 7590 terminating the employment of the full-
time Orono Fire Chief. VOTE: Ayes 5, Nays 0.
Ricks moved, Berrett seconded to adopt Resolution 7591, a resolution of appreciation for Orono
Fire Chief James Van Eyll. VOTE: Ayes 5, Nays 0.
Berrett moved, Persian seconded to appoint Deputy Chief Shea Chwialkowski as the interim Orono
Fire Chief. VOTE: Ayes 5, Nays 0.
7. Hire Part -Time Firefighters
Persian suggested the City table hiring part-time firefighters until a joint operational model is worked out
by the leadership of the Orono and Long Lake Fire Departments, allowing the leadership to create the
model and then determine the staff needs. An exception would be the individual who is currently a
member of both departments. He said his fear was taking away opportunities from the existing part-time
firefighters.
City Administrator Edwards countered that the two departments are currently struggling to fill the shifts
that are open due to resignations and turnover. Discussions with Long Lake officials indicated that they
are looking to Orono to fill the ranks of part-time fire fighters that could eventually join a joint
department. Everyone is working hard to set up the joint department, but it takes time, according to
Edwards.. The two chiefs and two administrators are having biweekly meetings. He said there could be a
seniority system for bidding shifts.
Council discussed the item and asked questions of staff.
Persian moved, Benson seconded to table for two weeks hiring new part-time fire fighters, but
appoint Chris Adams as a part-time fire fighter for the Orono Fire Department. VOTE: Ayes 4,
Nays 1 (Berrett).
COUNCIL COMMITTEE REPORTS
Benson reported on attending the Orono Park Commission meeting as the ex officio representative.
Tunheim reported on attending the Planning Commission meeting.
MAYOR/COUNCIL REPORT
Mayor and Council provided reports and expressed appreciation to Councilmember Claire Berrett for her
service at her last City Council meeting, since she had not chosen to be a candidate in the special election
to fill the seat vacated by Matt Johnson last November.
ADJOURNMENT
Benson moved, Ricks seconded, to adjourn the meeting at 7:13 p.m. to Monday, May 26, 2025, at
6:00 p.m. VOTE: Ayes 5, Nays 0.
Page 3 of 4
10
Minutes
City Council Regular Meeting
Monday, May 12, 2025, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
ATTEST:
Christine Lusian, City Clerk Bob Tunheim, Mayor
Minutes approved by Orono City Council May 27, 2025. Meeting videos and transcripts available
at oronomn.gov.
Page 4 of 4
11
Minutes
City Council Special Meeting
Monday, May 19, 2025, 5:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Mayor Tunheim called the meeting to order at 5:00 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson and
Steve Persian. Members absent: Jacqueline Ricks.
Staff present were City Administrator/Engineer Adam Edwards and City Clerk Christine Lusian.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
The agenda was approved by consensus.
CONSENT AGENDA
1. Election Recap — May 13, 2025 Special City Council Election
2. Canvass Election Results — Resolution 7592
3. Donation of Volunteer Time — Resolution 7593
Benson moved, Persian seconded, to adopt the Consent Agenda as submitted. VOTE: Ayes 3, Nays
0.
Resolution 7592 declared Jon Schwingler duly elected and qualified in the May 13, 2025, Special City
Council election.
ADJOURNMENT
Benson moved, Persian seconded, to adjourn the meeting at 5:02 p.m. to Tuesday, May 27, 2025 at
6:00 p.m. VOTE: Ayes 3, Nays 0.
ATTEST:
Christine Lusian, City Clerk Bob Tunheim, Mayor
Minutes approved by Orono City Council May 27, 2025. Meeting videos and transcripts available
at oronomn.gov.
Page 1 of 1
`V
AGENDA ITEM
Date: May 27, 2025
Title: Claims/Bills
Presenter: Kellie Hoen, Administrative Assistant
Section: Consent Agenda
Item: 3
Purpose:
The purpose of this action item is to approve payment of claims made on the City for services
and/or products provided to the City.
2. Background:
The attached claims for payment have been received by the City. Staff has reviewed the claims and
is recommending approval of the listing for payment. The claims will be paid by checks 125990 to
126087, and ACH transactions 20130676 to 20130683 totaling $204,122.48 .
3. Staff Recommendation:
Staff recommends approval of a motion authorizing payment to the claims listed as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register 2025-05-21
13
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 1
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
KIRBY BUILT SALES
05/14/2025
118626
KB20000625
101-45200-489
BRONZE PLAQUES FOR DONATED ITEMS
Parks
140.60-
Total 118626:
140.60-
Warning Lites of MN
05/14/2025
121366
04172023
101-43000-224
SIGNS FOR NEW PW WORK SIGHT
Public Works Department
649.88-
Total 121366:
649.88-
ROGER H FROMMELT REVOC.
05/14/2025
124401
2805 CASCO
999-10015
UB REFUND - 2805 CASCO PT RD - FROMMELT
3.89-
Total 124401:
3.89-
BCA TRAINING
05/19/2025
125990
40997
101-42110-437
TRAINING/DMT/SPENCER
Police Department
75.00
Total 125990:
75.00
BOLTON & MENK INC.
05/19/2025
125991
0361393
101-43280-304
LA07-3311 CRYSTAL BAY BUSINESS CENTER -IN
Special Services
450.00
BOLTON & MENK INC.
05/19/2025
125991
0362118
101-43280-304
GLA25-000001 WOODHILL CC GRADING
Special Services
380.00
BOLTON & MENK INC.
05/19/2025
125991
0362139
101-43170-304
24-035 PUBLIC WORKS COMMODITIES YARD
Engineering
6,242.50
Total 125991:
7,072.50
Bratt Tree Company
05/19/2025
125992
18584
101-43000405
TREE REMOVAL TASK 94830
Public Works Department
8,000.00
Total 125992:
8,000.00
BRAYDEN SHERMAN
05/19/2025
125993
05.2025 B. S
101-42110-317
K9 CERTIFICATES FOR STATE
Police Department
155.00
Total 125993:
155.00
CENTRAL PENSION FUND SOU
05/19/2025
125994
05.15.25 FU
101-21705
CENTRAL PENSION FUND 05.15.2025
2,240.00
Total 125994:
2,240.00
City of Orono Utilities
05/19/2025
125995
04.2025 FIR
101-42260-382
04.2025 NORTH TEMP FIRE
Fire Protection Services
140.38
Total 125995:
140.38
CJS SERVICES LLC
05/19/2025
125996
1599
101-43000-405
TASK 94552 ROW TREES
Public Works Department
400.00
14
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Payee
Issue Date
Number
Number
Total 125996:
DELANO RENTAL
05/19/2025
125997
52008
602-49450415
EQUIPMENT RENTAL
Total 125997:
FIDELITY SECURITY LIFE INSU
05/19/2025
125998
VISION INS
101-21716
VISION PLAN 5/2025
Total 125998:
GOPHERACE
05/19/2025
125999
24670/1
602-49450-227
UTILITY PAINT FOR LOCATES
GOPHER ACE
05/19/2025
125999
24670/1
601-49400-227
UTILITY PAINT FOR LOCATES
Total 125999:
HENNEPIN COUNTY ACCOUNT
05/19/2025
126000
1000246570
101-42400-319
PROPERTY RESEARCH
Total 126000:
HERALD JOURNAL PUBLISHIN
05/19/2025
126001
05.2025
613-49830-340
GOLF SEASONAL POSITION AD
HERALD JOURNAL PUBLISHIN
05/19/2025
126001
05.2025
101-43000-340
PW SEASONAL POSITION AD
Total 126001:
HIGHVIEW PLUMBING INC
05/19/2025
126002
17580
602-49450-319
1&1 INSPECTIONS
Total 126002:
International Union Local #49
05/19/2025
126003
LOCAL 49 D
101-21707
LOCAL 49 DUES - 05/2025
Total 126003:
LAW ENFORCEMENT LABOR S
05/19/2025
126004
LELS DUES
101-21707
LELS DUES - LOCAL 168 05/2025
LAW ENFORCEMENT LABOR S
05/19/2025
126004
LELS DUES
101-21707
LELS DUES - LOCAL 40 05/2025
Total 126004:
METLIFE
05/19/2025
126005
ACCIDENT 1
101-21721
ACCIDENT 06.2025
METLIFE
05/19/2025
126005
CRITICAL IN
101-21721
CRITICAL INS 06.2025
Department
Sewer
Sewer
Water
Building & Zoning
Golf Course
Public Works Department
Sewer
Invoice
98.10
156.75
156.75
313.50
52.50
52.50
581.75
290.88
500.00
490.00
490.00
365.00
1,424.42
1,789.42
153.96
15
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 3
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
METLIFE
05/19/2025
126005
DENTAL INS
101-21709
DENTAL INSURANCE 06/25
3,188.14
METLIFE
05/19/2025
126005
HOSPITAL 1
101-21721
HOSPITAL 06.2025
275.40
Total 126005:
3,984.26
NAVARRE HARDWARE
05/19/2025
126006
349709
613-49830-223
MISC HARDWARE
Golf Course
7.78
Total 126006:
7.78
NCPERS GROUP LIFE INS.
05/19/2025
126007
6732000620
101-21710
PERA LIFE 06/2025
416.00
Total 126007:
416.00
OPEIU - LOCAL 12
05/19/2025
126008
LOCAL 12 M
101-21707
UNION DUES - LOCAL 12 05/2025
992.00
Total 126008:
992.00
SUN LIFE FINANCIAL
05/19/2025
126009
ST DISABILI
101-21714
STD- 05/2025
1,097.20
SUN LIFE FINANCIAL
05/19/2025
126009
SUPP LIFE
101-21710
LIFE INSURANCE - 05/2025
1,337.29
Total 126009:
2,434.49
THE HARTFORD
05/19/2025
126010
LT DISABILIT
101-21713
LTD 05/2025
1,947.16
Total 126010:
1,947.16
ULINE
05/19/2025
126011
192540438
225-45200-221
PARK BENCH SUMMIT BEACH
Parks - Special Revenue Fund
794.04
Total 126011:
794.04
XCEL ENERGY
05/19/2025
126012
916772171
101-43000-386
OCB TRAFFIC SIGNAL 01/20/25-02/19/25
Public Works Department
58.24
Total 126012:
58.24
CENTURYLINK
05/21/2025
126013
05.2025 WT
601-49400-321
WTP PHONE/INTERNET 05/04/2025-04/03/2025
Water
151.38
Total 126013:
151.38
Wright -Hennepin Coop Electric
05/21/2025
126014
3503214469
101-43100-381
BRUSH SITE 04/01/25-05/01/25
Brush Site
29.00
Wright -Hennepin Coop Electric
05/21/2025
126014
3503214469
613-49830-381
GC SECURITY TO 06/30/2025
Golf Course
43.30
16
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 4
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Wright -Hennepin Coop Electric
05/21/2025
126014
3503214469
101-43000-381
ELECTRICAL SERVICE 04/01/25-05/01/25
Public Works Department
168.41
Total126014:
240.71
1-800-RADIATOR & A/C OF MIN
05/27/2025
126015
76781490
701-49800-222
PD 268 RADIATOR
Fleet Services
129.00
Total 126015:
129.00
A 1 RENT IT 3607
05/27/2025
126016
217254-1
101-43000-224
PATCH TRUCK PROPANE
Public Works Department
192.61
Total 126016:
192.61
ABM Equipment & Supply LLC
05/27/2025
126017
0182925-IN
701-49800-403
UNIT #421 ANNUAL BOOM INSPECTION
Fleet Services
982.00
Total 126017:
982.00
APPLIED CONCEPTS INC
05/27/2025
126018
455870
101-42110-221
EQUIPMENT REPAIR - RADAR
Police Department
702.25
Total 126018:
702.25
BCA TRAINING
05/27/2025
126019
40837
101-42110-437
TRAINING/STURM
Police Department
75.00
Total 126019:
75.00
BIFFS INC
05/27/2025
126020
INV247536
101-45200-415
BIFF RENTAL-BEDERWOOD PARK
Parks
110.14
BIFFS INC
05/27/2025
126020
INV247537
101-45200-415
BIFF RENTAL -SUMMIT BEACH
Parks
53.36
BIFFS INC
05/27/2025
126020
INV247538
101-45200-415
BIFF RENTAL-HACKBERRY PARK
Parks
78.00
BIFFS INC
05/27/2025
126020
INV247539
613-49830415
BIFF RENTAL -GOLF COURSE
Golf Course
26.00
BIFFS INC
05/27/2025
126020
INV247540
101-45200415
BIFF RENTAL -CRYSTAL BAY PLAYGROUND
Parks
29.25
BIFFS INC
05/27/2025
126020
INV247541
101-45200415
BIFF RENTAL-NAVARRE PLAYGROUND
Parks
53.36
BIFFS INC
05/27/2025
126020
INV247542
101-45200415
BIFF RENTAL-LURTON PARK
Parks
91.00
BIFFS INC
05/27/2025
126020
INV247543
101-43100415
BIFF RENTAL -BRUSH SITE
Brush Site
91.00
Total 126020:
532.11
BOLTON & MENK INC.
05/27/2025
126021
0357222
402-48050-304
25-002 BROWN ROAD IMPROVEMENTS
4,276.00
Total 126021:
4,276.00
BOND TRUST SERVICES CORP
05/27/2025
126022
95191
324-47000-611
2021A BONDS INTEREST
177,621.88
17
City of Orono
Check Register - COUNCIL REPORT
Page: 5
Check Issue Dates: 5/13/2025 - 5/27/2025
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
BOND TRUST SERVICES CORP
05/21/2025
126022
95191
324-47000-611 2021A BONDS INTEREST
177,621.88-
Total 126022:
.00
BOYER TRUCKS - ST MICHAEL
05/27/2025
126023
093P33431
701-49800-222 DUMP TRUCK AIR FITTINGS FOR CAB FIREWAL
Fleet Services
49.06
BOYER TRUCKS - ST MICHAEL
05/27/2025
126023
093P33817
701-49800-222 FIRE ENGINE 507 A/C PARTS
Fleet Services
176.95
BOYER TRUCKS - ST MICHAEL
05/27/2025
126023
093P33888
701-49800-221 FIRE DEPT 507 FRONT WHEEL SEAL
Fleet Services
48.84
BOYER TRUCKS - ST MICHAEL
05/27/2025
126023
093P33977
701-49800-222 FIRE DEPT 507 WHEEL SEAL
Fleet Services
58.34
Total 126023: 333.19
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
ADMINISTRATION/GENERAL MATTERS 04/25
Law/Legal Services
3,159.39
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
FIRE MATTER 04/25
Law/Legal Services
6,234.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
FOX STREET HYDRAULIC FLUID CLAIM
Law/Legal Services
333.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
703-49960-379
TAUNTON CODE ENFORCEMENT AND VIOLATIO
119.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
HR MATTERS 04/2025
Law/Legal Services
374.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
MIDCO LEASE
Law/Legal Services
306.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
EASEMENT MATTERS
Law/Legal Services
861.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
UNION NEGOTIATIONS
Law/Legal Services
918.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-000OG
101-41600-307
ELECTION MATTERS 04/2025
Law/Legal Services
867.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0004G
101-42110-307
POLICE MATTERS 04/25
Police Department
952.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0115G
101-41600-308
CODE ENFORCEMENT RESERACH - IVY AND RE
Law/Legal Services
816.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0201G
101-41600-307
MISC RECORDINGS 04/25
Law/Legal Services
535.06
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0802G
101-42400-307
B&ZASSISTANCE 04/25
Building & Zoning
1,608.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0948G
101-43280-307
LA24-000056 4375 BAYSIDE RD
Special Services
623.15
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0951G
101-43280-307
LA24-000066, 430 EAST LONG LAKE RD
Special Services
82.50
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0953G
101-43280-307
LA24-000070 2195 WATERTOWN RD
Special Services
108.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0959G
101-43280-307
RPS25-000025 3545 IVY PL
Special Services
307.50
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0960G
101-43280-307
LA25-000001 485 ORONO ORCHARD RD
Special Services
218.50
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0961G
101-43280-307
LA24-000068, 430 OLD CRYSTAL BAY ROAD
Special Services
165.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0962G
101-43280-307
LA25-000012, 1205 TONKAWA RD
Special Services
220.00
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0963G
101-43280-307
LA24-000068, 430 OLD CRYSTAL BAY ROAD
Special Services
137.50
CAMPBELL
KNUTSON
05/27/2025
126024
2717-0964G
101-43280-307
LA24-000007, 4745 NORTH SHORE DR
Special Services
110.00
CAMPBELL
KNUTSON
O5/27/2025
126024
2717-0998G
101-41600-306
PROSECUTION SERVICES 04/25
Law/Legal Services
696.18
CAMPBELL
KNUTSON
O5/27/2025
126024
2717-0999G
101-41600-306
PROSECUTION SERVICES 04/25
Law/Legal Services
3,355.05
Total 126024:
CAPITOL BEVERAGE SALES L.P 05/27/2025 126025 3132431 613-49830-092 POP RESALE
CAPITOL BEVERAGE SALES L.P 05/27/2025 126025 3132431 613-49830-091 BEER RESALE
Golf Course
Golf Course
9� in" a1l
357.47
72.00
18
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 6
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
CAPITOL BEVERAGE SALES L.P
05/27/2025
126025
3132431
613-49830-091
SELTZERS RESALE
Golf Course
18.20
Total 126025:
447.67
CECE'SIGNS INC
05/27/2025
126026
9852
701-49800-402
627 NEW DECALS
Fleet Services
80.00
Total 126026:
80.00
CITY OF BLOOMINGTON
O5/27/2025
126027
25008
601-49400489
WATER BACTI SAMPLES
Water
42.00
Total 126027:
42.00
CIVICPLUS LLC
05/27/2025
126028
337385
614-49840-329
ONLINE CODE HOSTING
Cable Franchise
950.00
Total 126028:
950.00
CLINT SCHUMANN
05/27/2025
126029
05.2025 MP
601-49400-441
CLASS B WATER LICENSE FEE
Water
46.00
Total 126029:
46.00
DAHLHEIMER BEVERAGE MON
05/27/2025
126030
2464500
613-49830-094
WATER & CONCESSIONS
Golf Course
163.80
DAHLHEIMER BEVERAGE MON
05/27/2025
126030
2464500
613-49830-091
BEER
Golf Course
1,200.20
Total 126030:
1,364.00
DELANO CARQUEST
05/27/2025
126031
6829-323811
701-49800-221
PARKS PONTOON BOAT MOTOR
Fleet Services
2.22
DELANO CARQUEST
05/27/2025
126031
6829-323812
701-49800-221
PARKS PONTOON BOAT MOTOR
Fleet Services
15.70
DELANO CARQUEST
05/27/2025
126031
6829-324044
701-49800-222
PD 268 PARTS
Fleet Services
85.85
Total 126031:
103.77
DENNIS PEDERSON
05/27/2025
126032
UB REFUND
999-10015
UB REFUND - 2285 WEBBER HILLS RD - PEDER
17.05
Total 126032:
17.05
DITTER INC.
05/27/2025
126033
i20695
101-42110-404
SPRING AC MAINTENANCE
Police Department
291.70
DITTER INC.
05/27/2025
126033
i22852
101-41900404
POST OFFICE FURNACE MAINT/FILTER
Central Services
100.00
Total 126033:
391.70
19
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 7
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
DOUGLAS OR PEGGY GIELOW
05/27/2025
126034
UB REFUND
999-10015
UB REFUND - 699 MINNETONKA HIGHLANDS LN
105.30
Total 126034:
105.30
ECM PUBLISHERS INC
05/27/2025
126035
1047029
101-41410-352
NOTICE OF ELECTION
Elections
126.00
ECM PUBLISHERS INC
05/27/2025
126035
1047030
101-41900-352
PAID FAMILY & MEDICAL LEAVE RFP
Central Services
63.00
ECM PUBLISHERS INC
05/27/2025
126035
1047031
101-42400-352
PH FOR B&Z - MAY 2025
Building & Zoning
120.80
Total 126035:
309.80
ELLEN ROERS
05/27/2025
126036
UB REFUND
999-10015
UB REFUND - 2635 CASCADE LANE- ROERS
417.66
Total 126036:
417.66
Erosion Products LLC
05/27/2025
126037
2025405
101-45200-223
BLANKET FOR GRASS
Parks
402.90
Total 126037:
402.90
FACTORY MOTOR PARTS
05/27/2025
126038
1-10701887
701-49800-221
PONTOON BOAT OIL FILTER
Fleet Services
10.23
FACTORY MOTOR PARTS
05/27/2025
126038
70-588706
701-49800-222
PD TAHOE FILTERS
Fleet Services
39.65
FACTORY MOTOR PARTS
05/27/2025
126038
70-589589
701-49800-222
VEHICLE WINDSHIELD WIPERS FOR ALL DEPAR
Fleet Services
64.68
FACTORY MOTOR PARTS
05/27/2025
126038
70-589713
701-49800-222
UNIT 409 BRAKE PADS
Fleet Services
93.10
FACTORY MOTOR PARTS
05/27/2025
126038
70-589740
701-49800-222
UNIT 409 FRONT BRAKE ROTORS
Fleet Services
236.64
Total 126038:
444.30
FERGUSON WATERWORKS #25
05/27/2025
126039
0542608
601-49400-227
WATER MAIN PARTS (STOCK)
Water
67.90
Total 126039:
67.90
FLEETPRIDE INC
05/27/2025
126040
125765468
701-49800-222
FIRE DEPT. 507 A/C DRYER
Fleet Services
68.99
Total 126040:
68.99
GALLAGHER BENEFIT SERVICE
05/27/2025
126041
339851
101-41900-319
GASB 75 VALUATION
Central Services
2,200.00
Total 126041:
2,200.00
GOPHER ACE
05/27/2025
126042
024777/1
101-41900-223
DUCT TAPE
Central Services
6.59
GOPHER ACE
05/27/2025
126042
024797/1
101-42260-223
PAINT SUPPLIES
Fire Protection Services
3.98
20
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GLAccount
Description
Department
GOPHERACE
05/27/2025
126042
024818/1
101-42260-223
STATION CLEANING SUPPLIES
Fire Protection Services
GOPHERACE
05/27/2025
126042
024892/1
101-45200-223
FENCE REPAIR DOG PARK
Parks
GOPHERACE
05/27/2025
126042
24709/1
601-49400405
WATER PLANT SINK WATER SUPPLY LINE
Water
GOPHERACE
05/27/2025
126042
24730/1
101-41900-221
HAND SOAP
Central Services
GOPHERACE
05/27/2025
126042
24730/1
101-41900-223
GLUE
Central Services
GOPHERACE
05/27/2025
126042
24832/1
101-43000-224
WHEELBARROW
Public Works Department
GOPHERACE
05/27/2025
126042
24855/1
101-41900-223
PAINT SUPPLIES
Central Services
GOPHERACE
05/27/2025
126042
24864/1
701-49800-215
HARDWARE TO MOUNT EYE WASH STATION
Fleet Services
Total 126042:
GOPHER STATE ONE CALL 05/27/2025 126043 5040665 601-49400405 SPLIT DISTRIBUTION Water
GOPHER STATE ONE CALL 05/27/2025 126043 5040665 602-49450-406 SPLIT DISTRIBUTION Sewer
Total 126043:
HAGEN LANDSCAPING 05/27/2025 126044 ROW24-000 101-22205 ESCROW REFUND - ROW24-000039 - 4440 FOR
Total 126044:
HAWKINS INC 05/27/2025 126045 7066789 601-49400-216 CHLORINE TANKS FOR WATER PLANTS Water
Total 126045:
HENNEPIN COUNTY ACCOUNT
05/27/2025
126046
1000245778
101-42110-414
RADIO/MDC LEASES
HENNEPIN COUNTY ACCOUNT
05/27/2025
126046
1000245797
101-43000-414
PW RADIO LEASE
HENNEPIN COUNTY ACCOUNT
05/27/2025
126046
1000245838
101-42260-414
FIRE RADIO FEES 05/2025
Total 126046:
HIGHVIEW PLUMBING INC
05/27/2025
126047
17583
602-49450-319
1&1 INSPECTIONS
HIGHVIEW PLUMBING INC
05/27/2025
126047
17599
602-49450-319
1&1 INSPECTION
Total 126047:
JAMES OR KIM CASSENS
05/27/2025
126048
UB REFUND
999-10015
UB REFUND - 570 ORONO ORCHARD RD S -CA
Total 126048:
JEAN SLAGEL
O5/27/2025
126049
UB REFUND
999-10015
UB REFUND - 3735 LIVINGSTON CT - SLAGEL
Police Department
Public Works Department
Fire Protection Services
Sewer
Sewer
Invoice
Amount
33.76
7.99
29.98
8.99
7.99
74.99
4.59
14.98
453.60
1,500.00
1,500.00
320.43
250.00
138.89
21
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 9
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126049:
138.89
JENNIFER SCHUGEL
05/27/2025
126050
UB REFUND
999-10015
UB REFUND - 1971 FAGERNESS POINT RD - SC
15.01
Total 126050:
15.01
JESSICA RASMUSSEN
05/27/2025
126051
05.2025 J. R
101-42110-437
TRAINING/RASSMUSSEN
Police Department
135.80
Total 126051:
135.80
JULIAAARESTAD
05/27/2025
126052
05.2025 JULI
101-45200-223
DISTILLED WATER FOR EYE WASH STATIONS
Parks
22.35
Total 126052:
22.35
KELLI DOTY
05/27/2025
126053
UB REFUND
999-10015
UB REFUND - 3780 TOGO RD - DOTY
48.10
Total 126053:
48.10
KIRVIDA FIRE
05/27/2025
126054
13238
101-42260-402
E1 DISCHARGE GAUGE REPLACEMENT
Fire Protection Services
2,290.13
Total 126054:
2,290.13
KODIAK POWER SOLUTIONS
05/27/2025
126055
19983440
602-49450-406
WATER PUMP REPLACEMENT ON LS18 GENER
Sewer
1,463.61
Total 126055:
1,463.61
KRAHL'S PLUMBING
05/27/2025
126056
05.07.2025
101-42260403
INSTALL HOSEBIB AT STATION 1
Fire Protection Services
250.00
KRAHL'S PLUMBING
05/27/2025
126056
05.07.2025
101-42260403
INSTALL DISPOSAL SINK AT STATION 2
Fire Protection Services
350.00
Total 126056:
600.00
LAKESIDE EMBROIDERY, LLC.
05/27/2025
126057
3229
101-43000-226
PUBLIC WORKS UNIFORMS
Public Works Department
791.25
LAKESIDE EMBROIDERY, LLC.
05/27/2025
126057
3229
613-49830-095
CLOTHING FOR RESALE
Golf Course
3,762.50
Total 126057:
4,553.75
LEO WEB PROTECT INC.
05/27/2025
126058
81026321185
710-49970-416
MONTHLY SUBSCRIPTION 5/25
IT Services
143.06
22
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 5/13/2025 - 5/27/2025
Page: 10
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
Total 126058:
143.06
MANSFIELD OIL COMPANY
05/27/2025
126059
26534776
701-49800-212
UNLEADED FUEL
Fleet Services
6,504.05
Total 126059:
6,504.05
MARTIN MARIETTA MATERIALS
05/27/2025
126060
45738246
101-43000-224
PATCHING
Public Works Department
631.91
Total126060:
631.91
MCGREGOR, KELLY
05/27/2025
126061
K. MCGERG
101-42110-437
LEEP TRAINING/MCGREGOR
Police Department
151.20
Total 126061:
151.20
MEB ENTERPRISE INC
05/27/2025
126062
1241
101-43000-224
BLACK DIRT
Public Works Department
391.50
MEB ENTERPRISE INC
05/27/2025
126062
1243
101-43000-224
RED ROCK AND RIVER ROCK FOR YARD
Public Works Department
462.24
MEB ENTERPRISE INC
05/27/2025
126062
1243
101-43000-224
REMOVE OLD SALT SAND
Public Works Department
360.00
MEB ENTERPRISE INC
05/27/2025
126062
1243
101-43000-224
RIPRAP
Public Works Department
525.00
Total 126062:
1,738.74
MIDCO - RYAN BARR
05/27/2025
126063
LA25-000009
101-22205
ESCROW REFUND - LA25-000009 - 3245 WAYZAT
700.00
Total 126063:
700.00
MINNESOTA EQUIPMENT
05/27/2025
126064
P46515
101-43000-222
DIAMOND MOWER PARTS FOR UNIT 450
Public Works Department
1,465.16
MINNESOTA EQUIPMENT
05/27/2025
126064
P46515
701-49800-221
450 JOHN DEERE FILTERS
Fleet Services
293.04
MINNESOTA EQUIPMENT
05/27/2025
126064
P46778
701-49800-221
JOHN DEERE 450 FILTERS
Fleet Services
262.92
MINNESOTA EQUIPMENT
05/27/2025
126064
P46779
701-49800-221
450 JOHN DEERE PARTS
Fleet Services
6.29
Total 126064:
2,027.41
Minnesota Topsoil
05/27/2025
126065
4334
101-43100-223
BLACK DIRT
Brush Site
495.00
Minnesota Topsoil
05/27/2025
126065
4383
101-43100-223
BLACK DIRT
Brush Site
495.00
Total 126065:
990.00
MORRIES BODYWORKS
05/27/2025
126066
1007186
701-49800-222
627 SEAT BELT BUCKLE
Fleet Services
91.34
23
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Payee
Issue Date
Number
Number
Total 126066:
MTI DISTRIBUTING INC
05/27/2025
126067
1472753-00
701-49800-221
BIG ISLAND MOWER PARTS
Total 126067:
NORTH MEMORIAL
05/27/2025
126068
62008
101-42110-437
FIRST RESPONDER/MULTIPLE
Total 126068:
ODP BUSINESS SOLUTIONS LL
05/27/2025
126069
4223230030
101-42110-201
OFFICE SUPPLIES
ODP BUSINESS SOLUTIONS LL
05/27/2025
126069
4227347700
101-42110-201
OFFICE SUPPLIES
Total 126069:
PIONEER MANUFACTURING C
05/27/2025
126070
inv-249090
101-41900-223
STARLINER FIELD PAINTER SUPPLIES
Total 126070:
RYAN ORTLIP
05/27/2025
126071
R. ORTLIP -
101-22205
ESCROW REFUND - RYAN ORTLIP
Total 126071:
Ryan Spencer
05/27/2025
126072
05.2025 R. S
101-42110-437
TRAINING SUPPLIES
Total 126072:
SiteOne Landscape Supply LLC
05/27/2025
126073
153593072-0
613-49830-225
GOLF COURSE SUPPLIES
Total 126073:
STREETER
05/27/2025
126074
ESCROW R
101-22205
ESCROW REFUND - RPS21-000070 - 1975 LAKE
Total 126074:
STREICHER'S
05/27/2025
126075
11759769
101-42110-226
UNIFORMS/HENNESSY
STREICHER'S
05/27/2025
126075
11759770
101-42110-226
UNIFORMS/HENNESSY
STREICHER'S
05/27/2025
126075
11760699
101-42110-226
UNIFORMS/SHAUER
STREICHER'S
05/27/2025
126075
11760700
101-42110-226
UNIFORMS/SCHWARZ
Department Invoice
Amount
Fleet Services
182.12
182.12
Police Department
1,500.00
1,500.00
Police Department
86.12
Police Department
12.11
98.23
Central Services
172.20
172.20
Police Department 223.71
223.71
Golf Course 101.08
Police
Department
321.99
Police
Department
29.98
Police
Department
9.00
Police
Department
149.98
24
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Payee
Issue Date
Number
Number
STREICHER'S
05/27/2025
126075
11761550
101-42110-226
STREICHER'S
05/27/2025
126075
11762348
101-42110-226
STREICHER'S
05/27/2025
126075
11762536
101-42110-228
STREICHER'S
05/27/2025
126075
11762673
101-42110-226
STREICHER'S
05/27/2025
126075
11762713
101-42110-226
STREICHER'S
05/27/2025
126075
11762868
101-42110-226
STREICHER'S
05/27/2025
126075
11762874
101-42110-228
Total 126075:
TARYN REUTER
05/27/2025
126076
RPS21-0000
101-22205
Total 126076:
Description
UNIFORMS/SWAT OFFICERS
UNIFORMS/STURM
UNIFORMS/PALM 40MM
UNIFORMS/PALM
UNIFORMS/SONNEK BLAUER ITEMS
UNIFORMS/SCHULTZ
FIREARMS/PALM
ESCROW REFUND - RPS21-000070 - 1975 LAKE
TERMINAL SUPPLY CO 05/27/2025 126077 28832-00 701-49800-215 HYDRAULIC FITTINGS / STOCK SUPPLY
Total 126077:
THE ESTATE OF KURT VEGDAH 05/27/2025 126078 UB REFUND 999-10015
Total 126078:
TIMESAVER OFF SITE SECRET 05/27/2025 126079 30432 101-41110-319
TIMESAVER OFF SITE SECRET 05/27/2025 126079 30433 101-45200-319
Total 126079:
UB REFUND - 1926 FAGERNESS POINT RD - VE
CITY COUNCIL MINUTES 4/28/2025
PARK COMMISSION MINUTES 5/6/2025
TORKE COFFEE COMPANY INC 05/27/2025 126080 0547706 101-42260-439 COFFEE FOR MEETINGS AND TRAININGS
Total 126080:
UNIFIRST CORPORATION
05/27/2025
126081
1410141568
613-49830-223
RUGS & CLEANING TOWELS -GOLF
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-45200-226
UNIFORMS -PARKS
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-41900-226
UNIFORMS -FACILITY
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
613-49830-226
UNIFORMS -GOLF COURSE
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-43000-226
UNIFORMS -STREETS
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-43000-226
UNIFORMS - STORMWATER
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
602-49450-226
UNIFORMS PW-SEWER DEPT
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
601-49400-226
UNIFORMS PW-WATER DEPT
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
701-49800-226
UNIFORMS - FLEET
Department
Police Department
Police Department
Police Department
Police Department
Police Department
Police Department
Police Department
Fleet Services
Mayor & Council
Parks
Fire Protection Services
Golf Course
Parks
Central Services
Golf Course
Public Works Department
Public Works Department
Sewer
Water
Fleet Services
Invoice
Amount
1,039.93
154.99
673.34
189.99
120.00
31.99
219.95
1,000.00
1,000.00
290.53
290.53
270.83
270.83
172.00
293.50
182.38
109.92
16.94
4.84
16.94
58.05
58.05
27.09
27.10
35.17
25
City of Orono
Check Register - COUNCIL REPORT
Page: 13
Check Issue Dates: 5/13/2025 - 5/27/2025
May 21, 2025 11:46AM
Check
Check
Invoice
Invoice GLAccount
Description
Department
Invoice
Payee
Issue Date
Number
Number
Amount
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-41900-223
MOPS/CLEANING TOWELS
Central Services
30.52
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
701-49800-221
SHOP TOWELS - PW
Fleet Services
3.91
UNIFIRST CORPORATION
05/27/2025
126081
1410141634
101-43000404
RUGS-PW
Public Works Department
28.73
UNIFIRST CORPORATION
05/27/2025
126081
1410143161
613-49830-223
RUGS & CLEANING TOWELS -GOLF
Golf Course
17.74
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
101-45200-226
UNIFORMS -PARKS
Parks
16.32
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
613-49830-226
UNIFORMS -GOLF COURSE
Golf Course
16.32
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
101-41900-226
UNIFORMS -FACILITY
Central Services
2.88
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
101-43000-226
UNIFORMS - STORMWATER
Public Works Department
120.25
UNIFIRST CORPORATION
O5/27/2025
126081
1410143237
101-43000-226
UNIFORMS -STREETS
Public Works Department
120.26
UNIFIRST CORPORATION
O5/27/2025
126081
1410143237
601-49400-226
UNIFORMS PW-WATER DEPT
Water
24.52
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
602-49450-226
UNIFORMS PW-SEWER DEPT
Sewer
24.52
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
701-49800-226
UNIFORMS - FLEET
Fleet Services
33.94
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
101-41900-223
MOPS/CLEANING TOWELS
Central Services
62.13
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
701-49800-221
SHOP TOWELS - PW
Fleet Services
3.91
UNIFIRST CORPORATION
05/27/2025
126081
1410143237
101-43000-404
RUGS-PW
Public Works Department
28.73
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-45200-226
UNIFORMS -PARKS
Parks
16.32
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
613-49830-226
UNIFORMS -GOLF COURSE
Golf Course
16.32
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-41900-226
UNIFORMS -FACILITY
Central Services
2.88
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-43000-226
UNIFORMS - STORMWATER
Public Works Department
63.33
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-43000-226
UNIFORMS -STREETS
Public Works Department
63.32
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
601-49400-226
UNIFORMS PW-WATER DEPT
Water
24.47
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
602-49450-226
UNIFORMS PW-SEWER DEPT
Sewer
24.46
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
701-49800-226
UNIFORMS - FLEET
Fleet Services
33.88
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-41900-223
MOPS/CLEANING TOWELS
Central Services
24.41
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
101-43000-404
RUGS-PW
Public Works Department
28.73
UNIFIRST CORPORATION
05/27/2025
126081
1410144423
701-49800-221
SHOP TOWELS - PW
Fleet Services
3.91
Total 126081:
1,190.81
US Bank Equipment Finance
05/27/2025
126082
555753037
710-49970-413
COPIERS - 05/25
IT Services
1,519.43
US Bank Equipment Finance
05/27/2025
126082
555753037
101-41900-201
OVERAGE -TONER
Central Services
27.12
Total 126082:
1,546.55
UTILITY BILL REFUND
O5/27/2025
126083
UB REFUND
999-10015
UB REFUND - 2805 CASCO PT RD - FROMMELT
3.89
Total 126083:
3.89
VERIZON WIRELESS
05/27/2025
126084
6113188641
101-43100-321
ARLO CAMERAS - BRUSH SITE
Brush Site
80.02
VERIZON WIRELESS
05/27/2025
126084
6113188641
101-45200-321
ARLO CAMERAS - LURTON DOG PARK
Parks
80.02
26
City of Orono Check Register - COUNCIL REPORT Page: 14
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Check Check Invoice Invoice GLAccount
Payee
Issue Date
Number
Number
VERIZON WIRELESS
05/27/2025
126084
6113188641
101-42110-321
VERIZON WIRELESS
05/27/2025
126084
6113188641
101-41900-321
Total 126084:
W.S. DARLEY & CO.
05/27/2025
126085
17557011
415-42260-580
W.S. DARLEY & CO.
05/27/2025
126085
17557011
415-42260-580
Total 126085:
WESTSIDE WHOLESALE TIRE
05/27/2025
126086
963167
701-49800402
WESTSIDE WHOLESALE TIRE
05/27/2025
126086
963167
701-49800-222
Total 126086:
ZUMBRO TOOLS
05/27/2025
126087
0514251661
701-49800-240
Total 126087:
INNOVO BENEFITS ADMINISTR
05/19/2025
20130676
1517997
101-15998
INNOVO BENEFITS ADMINISTR
05/19/2025
20130676
1517997
601-49400-135
INNOVO BENEFITS ADMINISTR
05/19/2025
20130676
1517997
101-42110-135
INNOVO BENEFITS ADMINISTR
05/19/2025
20130676
1517997
101-42110-135
INNOVO BENEFITS ADMINISTR
05/19/2025
20130676
1517997
101-21706
Total 20130676:
MEDSURETY LLC
05/19/2025
20130677
DCAP 2025
101-21719
Total 20130677:
UNITED STATES POSTAL SERVI
05/19/2025
20130678
05.2025 SEP
101-41900-322
Total 20130678:
AMAZON CAPITAL SERVICE
05/27/2025
20130679
196T-6HH9-3
101-42260-219
AMAZON CAPITAL SERVICE
05/27/2025
20130679
1 FF4-39YT-3
710-49970-221
AMAZON CAPITAL SERVICE
05/27/2025
20130679
1HLC-TDKD-
101-43000-240
AMAZON CAPITAL SERVICE
05/27/2025
20130679
1HLC-TDKD-
101-43000-226
AMAZON CAPITAL SERVICE
05/27/2025
20130679
1JXM-M49P-
101-41900-221
Description
ARLO CAMERAS -PD
ARLO CAMERAS - SPARE
HOSE FOR E1
HOSE FOR E2
E-1 NEW FRONT TIRES
E-1 NEW FRONT TIRES
MECHANICS TOOLS
HEALTH INSURANCE - 06.2025AJ
HEALTH INSURANCE - 06.2025-BR
HEALTH INSURANCE - 06.2025-DM
HEALTH INSURANCE - 06.2025-JW
HEALTH INSURANCE - 06.2025
DCAP M.JIN
SEPTIC MAILING- MAY 2025
Department
Police Department
Central Services
Fire Capital
Fire Capital
Fleet Services
Fleet Services
Fleet Services
Water
Police Department
Police Department
Central Services
TOURNIQUET
Fire Protection Services
KEYBOARDS, BATTERY
IT Services
[PAD CASE AND BATTERIES
Public Works Department
HUNTER STEIN PPE
Public Works Department
DOOR FOR NEW COMMUNICATIONS OFFICE
Central Services
Invoice
Amount
80.02
40.01
2,436.00
2,436.00
4,872.00
80.00
1,399.80
1,479.80
104.25
104.25
730.68
730.68
730.68
730.68
68,294.88
71,217.60
1,864.00
1,864.00
331.89
28.49
137.56
163.15
417.64
247.20
27
City of Orono Check Register - COUNCIL REPORT Page: 15
Check Issue Dates: 5/13/2025 - 5/27/2025 May 21, 2025 11:46AM
Payee
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
AMAZON CAPITAL SERVICE
Check Check Invoice Invoice GLAccount
Issue Date Number Number
05/27/2025 20130679 1PLV-6KG7-3 101-42110-201
05/27/2025 20130679 1PLV-6KG7-3 101-42110-439
05/27/2025 20130679 1PLV-6KG7-3 101-42110-201
05/27/2025 20130679 1X1D-LQVD- 101-41900-201
05/27/2025 20130679 1X1D-LQVD- 101-41900-201
05/27/2025 20130679 1X1D-LQVD- 101-41900-201
05/27/2025 20130679 1X1D-LQVD- 701-49800-221
05/27/2025 20130679 1X1D-LQVD- 701-49800-222
O5/27/2025 20130679 1X1D-LQVD- 101-41900-223
O5/27/2025 20130679 1X1D-LQVD- 101-41900-223
Total 20130679:
HUNTINGTON NATIONAL BANK
05/27/2025
20130680
970958
HUNTINGTON NATIONAL BANK
05/21/2025
20130680
970958
HUNTINGTON NATIONAL BANK
05/27/2025
20130680
970958
HUNTINGTON NATIONAL BANK
05/21/2025
20130680
970958
Total 20130680:
LK WURZER ART INC
05/27/2025
20130681
2025-6
Total 20130681:
STREET FLEET EXPEDITED LL 05/27/2025 20130682 578044
STREET FLEET EXPEDITED LL 05/27/2025 20130682 578044
Total 20130682:
VESSCOINC 05/27/2025 20130683 97553
Total 20130683:
Grand Totals:
Description
Department
OFFICE SUPPLIES
Police Department
MEETING SUPPLIES
Police Department
OFFICE SUPPLIES/COMMUNITY RELATIONS
Police Department
NAME TAGS/NAME PLATES
Central Services
ORGANIZER BINS FOR OFFICE SUPPIES
Central Services
AIR PURIFIER
Central Services
FIRE EXTINGUISHER MOUNTING BRACKET FO
Fleet Services
VEHICLE PARTS/ LICENSE PLATE LIGHT ASSEM
Fleet Services
SPILL CONTROL SYSTEM FOR FLOORS OPW / P
Central Services
PORTABLE EYE WASH STATION OPW / PARKS B
Central Services
415-42260-602
FIRE TRUCK LEASE - ROSENBAUER PUMPER U
Fire Capital
415-42260-602
FIRE TRUCK LEASE - ROSENBAUER PUMPER U
Fire Capital
415-42260-612
FIRE TRUCK LEASE - ROSENBAUER PUMPER U
Fire Capital
415-42260-612
FIRE TRUCK LEASE - ROSENBAUER PUMPER U
Fire Capital
101-45200-319 PAINTING OF GC ROCK Parks
701-49800-221 JOHN DEERE TRACTOR AND MOWER PARTS D Fleet Services
701-49800-222 FIRE TRUCK PARTS DELIVERY Fleet Services
601-49400405 NAVAREE WTP CHLORINE INJECTOR LINES RE Water
Invoice
Amount
23.98
33.98
197.92
241.53
65.90
49.99
42.99
114.98
949.95
2,871.68
36,928.43
36,928.43-
10,343.08
AA'}AZ AO
00
500.00
500.00
149.64
145.58
295.22
368.15
368.15
204,122.48
28
AGENDA ITEM
Date: May 27, 2025
Title: Resignation and Recruitment - Public Works Maintenance Worker
Presenter: DJ Goman, Public Works Superintendent
Section: Consent Agenda
Item: 4
Purpose:
The purpose of the action item is to accept the resignation of Public Works Maintenance Worker
Clint Schumann and inform council of the recruitment process to fill the vacancy created.
2. Background:
A. Clint Schumann was hired September 28, 2015. Clint submitted a letter of resignation on
May 20, 2025. Clint's last day will be May 30, 2025. The Public Works Department wishes
Clint the best of luck in all of his future endeavors and thanks him for his 10 years service to
the City of Orono.
B. The Public Works Department currently has 5 Full -Time Public Works Maintenance Worker
positions with one opening. The Public Works Maintenance Worker positions are critical to
meet current service needs and are essential to City operations.
3. Recruitment:
The selection process for the position involves advertising the position, application screening,
interviews by Public Works Supervisor and Maintenance Worker staff and practical exercise
testing. The process will also include a background check, reference checks and new hire drug
testing.
COUNCIL ACTION REQUESTED
Motion to accept the resignation of Clint Schumann effective May 30, 2025 and authorize staff to begin
the recruitment process.
29
AGENDA ITEM
Date: May 27, 2025
Item: 5
Title: Rename Police Administrative Assistant to Police Administrative Support
Specialist
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Purpose:
The purpose of this action item is to approve renaming the Police Administrative Assistant
positions to Police Administrative Support Specialist and approve the amended job description.
2. Background:
Staff routinely reviews the job descriptions of existing positions within the City's organization.
With recent reviews of job descriptions within the police department, staff is recommending an
update to the Police Administrative Assistant position to Police Administrative Support Specialist
and amending the job description to align with the tasks being performed.
Both the current and proposed job descriptions are attached for review.
3. Recruitment:
There are two spots for the position and both are currently filled and requires no recruitment.
4. Recommended Candidate:
Kelly McGregor and Heather Russeth currently serve in the position.
5. Recommended Compensation:
The Police Administrative Assistant position was at a Grade 5. With the updates to the job
description to reflect duties being performed, the updated position of Police Administrative
Support Specialist scores at a Grade 6 on the OPEIU Local 12 Union pay scale. The increase to the
position was not budgeted and will have an approximate $6,000 impact to the current budget.
COUNCIL ACTION REQUESTED
Motion to approve renaming the Police Administrative Assistant position to Police Administrative
Support Specialist and approve the amended job description, with an effective date of May 26, 2025.
Exhibits
A. Police - Administrative Assistant 2016
B. Police - Police Administrative Support Specialist 2025
30
Position Title:
Document Date
Department:
Accountable to:
FLSA Status:
Nature of Work
CITY OF ORONO
Administrative Support Assistant
January 1, 2016
Police
Chief of Police
Non-exempt
This position supports the Police Department.
Supervision Received and Exercised
This position reports to the Chief of Police and receives supervision from the Office Manager.
This position does not supervise any other position within the City.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
• Ensure complete, timely entry and coding of data into existing RMS. Ensure compliance
with legal requirements and policies regarding law enforcement information.
• Maintain integrity of police records, databases and information pursuant to federal and
state statutes and City of Orono policies.
• Develop new and/or streamline existing processes for electronic data storage and
retrieval, data analysis and information sharing to support directed patrol efforts and
investigations — including development of spreadsheets and databases.
• Process and organize professional work product including accurate, timely reports for
prosecutors and police.
• Ensure that all reports are accurate, approved by a supervisor, coded and distributed
appropriately for optimum use and retention of information.
• Ensure that all reports that are submitted for prosecution are typed, proofread and
approved by a supervisor.
• Streamline and implement a process for photo storage, retrieval and dissemination in
cooperation with the investigative division.
The City of Orono is an Equal Opportunity Employer
31
• Design and prepare reports concerning police department operations, calls for service and
crime statistics for police department members and supervisor, city administration, police
commissions, contract cities and police department supervisors.
• Collect and collate pertinent statistical data regarding police and crime statistics that may
tend to identify and suggest implications for police procedures.
• Ensure that the information collected by the Orono Police complies with legal
requirements and the policies set by the entities that maintain and disseminate law
enforcement records and information. (Comprehensive law enforcement data, records
retention, etc.)
• Provide reports to the public (media, insurance companies, etc.) in compliance with state
statutes under the direction of the chief of police.
• In cooperation with other designated city departments (IT support staff), ensure that all
police department computers, software and peripherals operate at optimum efficiency by
coordinating replacement, repair, security, user training and trouble -shooting.
• Schedule squad cars for maintenance and repair.
• Process reports on alcohol and tobacco compliance checks for businesses and city
councils.
• Conduct monthly validations of hot files entries and update records as needed.
• Maintain records of false alarms. Send notifications to homeowners on a weekly basis
and to each of the three municipalities for billing purposes on a monthly basis.
• Police department liaison to Orono IT, Records Management System provider (LOGIS),
Bureau of Criminal Apprehension (CJRS/CJIS), FBI (NCIC), Security System
Administrator and Hennepin County Courts.
• Ensure integrity of state and federal databases through policy implementation, training
and documentation.
• Conduct and review criminal history records for criminal case files, permits, licensing
and background checks.
• Transcribe case file narratives, statements, search warrants, correspondence, reports, etc.
from voice recordings, direct dictations or drafts which are needed for investigation and
prosecution ensuring a professional, accurate work project.
• Streamline and implement process for the reproduction, storage and records of
dissemination of data including data contained on DVDs, videotapes, digital voice
recordings and photos and release as approved. Collect appropriate fees, provide receipts
and maintain records regarding release of information.
• Maintain users and information in the LiveScan system as a secondary administrator.
Required Knowledge, Skills and Abilities
Knowledge:
• Clerical Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, stenography and transcription, designing
forms, and other office procedures and terminology.
• English Language Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
The City of Orono is an Equal Opportunity Employer
32
• Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics — Knowledge of electronic equipment, and computer
hardware and software, including applications and programming.
Skills:
• Active Listening Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
• Reading Comprehension Understand written sentences and paragraphs in work related
documents.
• Speaking Talk to others to convey information effectively.
• Service Orientation Look for ways to help people.
• Writing Communicate effectively in writing as appropriate for the needs of the
audience.
Abilities:
• Written Comprehension — Able to read and understand information and ideas presented
in writing.
• Oral Comprehension Able to listen to and understand information and ideas presented
through spoken words and sentences.
• Oral Expression — Able to communicate information and ideas in speaking so others
will understand.
• Speech Recognition — Able to identify and understand the speech of another person.
• Written Expression — Able to communicate information and ideas in writing so others
will understand.
Minimum Requirements
• High School Diploma or equivalent.
• Two (2) years administrative support (clerical) experience in professional office.
• Ability to obtain a Minnesota Bureau of Criminal Apprehension Terminal Operators
Certification and Certification in State CHS "Hot Files" as required.
Desirable Oualifications
• Two (2) or four (4) years post -secondary education.
• Leadership and/or management training or experience.
• Two (2) years of work experience in a professional office environment with more than
ten employees.
Physical Demands and Working Environment
This position operates in an office environment, where employees are protected from weather
conditions or contaminants, but not necessarily occasional temperature changes.
The City of Orono is an Equal Opportunity Employer
33
Position Title
Document Date:
Department:
Accountable to
FLSA Status:
Union Status:
Nature of Work
CITY OF ORONO
Police Administrative Support Specialist
May 27, 2025
Police
Office Manager
Non-exempt
Office and Professional Employees International Union,
Local No. 12, AFL-CIO
This position provides customer service, administrative, clerical and records support to the police
department. This position is responsible for creating a welcoming atmosphere for visitors and
must be able to work during core business hours
Supervision Received and Exercised
This position reports to the Chief of Police and receives supervision from the Office Manager.
This position does not supervise any other position within the City.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
• Serve as police department's first point of contact for walk-in, telephone and email
requests.
• Communicate with the public, other departments and agencies and coordinate with
Hennepin County Dispatch, Hennepin County Court, attorney offices and probation
officers.
• Provide assistance to the public for online services.
• Process payments for data requests, fingerprints, administrative citations and other public
safety transactions.
• Process subpoenas and maintain court calendars.
• Coordinate with fleet manager on the scheduling of squad cars for maintenance and repair.
• Provide training to officers for changes and upgrades to the records management system.
The City of Orono is an Equal Opportunity Employer
34
• Monitor inventory of forms and printed materials and order as requested.
• Maintain records of false alarms. Send notifications to homeowners and to each of the
municipalities for billing purposes.
• Process reports, compose and distribute letters on alcohol and tobacco compliance checks
for businesses and city councils.
• Maintain the police department website.
• Process and maintain police records and reports within an electronic records
management system (RMS); complete timely data entry, classify and properly code
crimes and validate all information for compliance with legal requirements and policies
regarding law enforcement information.
• Process casework for the submission of criminal cases to city and county prosecutors for
charging consideration.
• Transcribe case file narratives, statements, correspondence, reports, etc., from voice
recordings, direct dictation or drafts which are needed for investigation and prosecution,
ensuring a professional, accurate work product.
• Prepare reports concerning police department records, calls for service and crime
statistics for police department members, city administration and contract cities.
• Operate and maintain software applications for the storage, retrieval and dissemination
of electronic data to support directed patrol efforts and investigative cases.
• Monitor NCIC database, enter data of runaways, missing persons, stolen vehicles, stolen
and recovered property.
• Conduct monthly validations of hot files entries and update records as needed.
• Conduct and review criminal history records for criminal case files, permits, licensing
and background checks and gun permits to purchase.
• Provide reports to the public for the release of police records (media, insurance
companies, etc.) in compliance with state statutes under the direction of the chief of
police.
• Process gun permits to acquire, ensuring eligibility requirements established by state law
are met.
• Process expungements from court orders and statutory regulations.
• Troubleshoot issues found in various criminal justice applications. Identify errors with
data and/or functionality problems of the application. Work with the appropriate entity to
resolve the issues.
• Perform other duties as assigned or as the situation dictates.
Required Knowledge. Skills and Abilities
Knowledge:
• Clerical — Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, stenography and transcription, designing
forms, and other office procedures and terminology.
• English Language — Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics Knowledge of electronic equipment, and computer
hardware and software, including applications and programming.
The City of Orono is an Equal Opportunity Employer
35
Skills:
• Active Listening Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
• Reading Comprehension — Understand written sentences and paragraphs in work related
documents.
• Speaking Talk to others to convey information effectively.
• Service Orientation Look for ways to help people.
• Writing — Communicate effectively in writing as appropriate for the needs of the
audience.
Abilities:
• Written Comprehension — Able to read and understand information and ideas presented
in writing.
• Oral Comprehension — Able to listen to and understand information and ideas presented
through spoken words and sentences.
• Oral Expression — Able to communicate information and ideas in speaking so others
will understand.
• Speech Recognition Able to identify and understand the speech of another person.
• Written Expression — Able to communicate information and ideas in writing so others
will understand.
• Communicate effectively with diverse and sometimes irate individuals and calmly and
efficiently handle situations ranging from routine to emergency.
Minimum Requirements
• High School Diploma or equivalent.
• Two (2) years administrative support (clerical) experience in professional office.
• Ability to obtain a Minnesota Bureau of Criminal Apprehension Terminal Operators
Certification and Certification in State CJIS "Hot Files" as required.
• Ability to learn and apply policies, ordinances, rules and regulations to work in the
police records unit, including, but not limited to police coding of offenses, city
ordinances, NCIC and MNCIS rules and regulations, police department policies,
records retention schedule and MN Government Data Practices.
• Maintain strict confidentiality in performing all duties
Desirable Oualifications
• Two (2) or four (4) years post -secondary education.
• Leadership and/or management training or experience.
• Two (2) years of work experience in a professional office environment with more than
ten employees.
• Experience in a law enforcement organization.
• Use of website software.
Physical Demands and Working Environment
This position operates in an office environment, where employees are protected from weather
conditions or contaminants, but not necessarily occasional temperature changes.
The City of Orono is an Equal Opportunity Employer
36
AGENDA ITEM
Date: May 27, 2025
Title: Hire Seasonal Employee
Presenter: Joe Ruthenberg, Superintendent - Parks, Facilities
Section: Consent Agenda
Purpose:
The purpose of this agenda item is to gain approval of hiring summer seasonal employees.
Item: 6
2. Background:
The City hires seasonal employees to accomplish a variety of tasks. The hourly pay is proposed to
be $14.50-$17.50 for the Golf Course Clubhouse Attendants and Brush Site Attendants; $14.50-
$18.50 for Parks/Golf Course Maintenance Employees and Public Works Maintenance Workers.
Seasonal employees fall under the 6-month PERA Classification and are therefore excluded from
PERA membership.
3. Seasonal Employee Appointments and Candidates:
Seasonal Employee Appointment and Candidate
Name
Position
Wage (Per Hour)
Remarks
Morgan Raether
Clubhouse Attendant
$14.50
New Hire
Sophia Sonnek
Clubhouse Attendant
$15.00
Returning Employee
COUNCIL ACTION REQUESTED
Motion to approve hiring the seasonal employees listed in the table above.
37
AGENDA ITEM
Date: May 27, 2025
Title: Professional Service Contract Review Schedule
Presenter: Adam Edwards, City Administrator / Engineer
Section: Consent Agenda
Item: 7
Purpose:
The purpose of this council action is to establish a timetable for reviewing professional service
contracts for the city.
2. Background:
The efficient operation of the city is supported by the professional service contracts for functions
such as Civil and Prosecuting Attorney Services, Engineering Technical Support, and Financial
Auditing. To encourage accountability for professional services, the city will adopt a schedule for
their review.
3. Process:
When a professional service comes due, per the following schedule, the service will be reviewed
by staff and the City Council at the beginning of the year. During the review, the city will
determine if it is prudent to conduct a Request for Proposal (RFP) process in order to solicit
proposals from other firms, providing the same types of service. If an RFP is required it will be
conducted in the identified year with a goal of establishing a new contract effective the 1 st of the
following year.
Professional Service Review Schedule
Service
2026
2027
2028
2029
Auditor
X
City Attorney
X
Engineering
X
Prosecuting Attorney
X
4. Staff Recommendation:
I recommend approval of the Professional Services Review Schedule.
COUNCIL ACTION REQUESTED
Move to approve the Professional Services Review Schedule.
38
AGENDA ITEM
Date: May 27, 2025
Title: Upcoming Work Session and Council Training Schedule
Presenter: Adam Edwards, City Administrator / Engineer
Section: Consent Agenda
Item: 8
1. Purpose:
The purpose of the action item is to schedule future work session agendas and council training /
orientations.
2. Background:
a. Work Sessions. This is an opportunity for council members to propose and agree to future
work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council
meetings. The table below lists upcoming proposed subjects and dates.
Date Subject
13 Jan
Council Code of Conduct
27 Jan Special Elections
Council Goals
10 Feb Council Code of Conduct (Part 2)
24 Feb Interview Commissioner Applicants
(Parks/Planning)
10 Mar Fire Service Coverage Discussion
14 Apr Joint Meeting With Parks Commission
28 Apr Street Maintenance 2026
Average Lakeshore set back (Part 6)
12 May Request for Proposal (RFP) process
summary
Date Subject _
14 Jul Code Enforcement
Average Lakeshore set back (Part 6)
28 Jul General Fund Budget Update
11 Aug Social Media Policy and Procedures
25 Aug Enterprise Budget Update
8 SepPreliminary Levy / Budget
22 Sep
13 Oct Draft Capital Improvement Plans
27 Oct Draft Capital Improvement Plans
27 May City Goals and Vision Discussion - 10 Nov
y Comp Plan look ahead
9 Jun City Goals and Vision Discussion Part 24 Nov'Fee Schedule Update
2 p
23 Jun Preliminary Budget Guidance 2026 8 Dec None
b. Council Trainings and Orientations. This is an opportunity for council members to propose
and agree to additional trainings or orientations for council.. Staff will then prepare and execute
the trainings. The table below lists upcoming proposed subjects and dates.
Date and Time Subject
Location Staff Lead
39
March 7, 8:30- Salt and Commodities Tours
10:00
April 4, 10:00- Orono's Conservation Design Code
12:00 Orientation
May 21 st and New Council Member Orientation (CM
22nd Schwingler)
3. Staff Recommendation:
I recommend the next work session occur as scheduled.
COUNCIL ACTION REQUESTED
Move to approve the draft work session schedule.
Wayzata and DJ
Medina
Council Chambers Laura
City Hall Dept Heads
40
AGENDA ITEM
Date: May 27, 2025
Title: 2025 Parks Projects
Presenter: Adam Edwards, City Administrator / Engineer
Section: Parks Report
Item: 9
Purpose:
The purpose of this council action is to gain approval of the design and study work necessary for
the parks projects and initiatives identified in the 2025 Parks Capital Improvement Plan.
2. Background:
The following Parks items have been identified in the 2025 Parks Capital Improvement Plan:
a. Hackberry Park Design
The proposed design work is a continuation from the park planning completed in 2023. Improving
Hackberry Park has been a city focus for over a decade. In 2016 the city entered into a life estate
agreement to gain possession of 140 Hackberry Hill, which was a residential parcel in the middle
of the park. The city took possession of the parcel in 2023, and subsequently completed the
demolition of the structures on the parcel. This project includes drainage improvements for the
park and surrounding neighborhood, much needed infrastructure repairs, reorienting the playing
fields, improved parking and would provide potential improvements such a ADA accessible paths
and support facilities. The intent of the design work will be to continue engagement with
stakeholders, to refine a plan that is buildable and provide documentation to be used in grant
proposals to secure funding for future construction. The CIP Slide and the Plan summary are
attached.
b. Antoine Park Master Plan
In 2024 the Park Commission asked staff to develop a plan to engage the neighborhood
concerning updates to the park amenities at Antoine Park. Antoine Park is a neighborhood park
that is fairly well used, and part of the study will be to explore improvement opportunities to
benefit the neighborhoods using the park. The CIP Slide is attached.
c. County Road 6 Trail Resurfacing
This project is part of ongoing pavement maintenance efforts to our existing trail system. This trail
runs parallel to County Road 6 on the south side from OCB to Willow Drive. It connects the
Independence trail to the Willow Drive trail via the Lee Carlson ball fields. The trails was
constructed 20 years ago and the pavement is in need of resurfacing, particularly on the eastern
end. The CIP slide is attached.
3. Scope:
a. Hackberry Park Design.
The scope of work for the Hackberry Park Design includes the designs for the playing fields,
stormwater management, parking and landscaping as well as associated stakeholder engagement,
survey, and permitting support.
b. Antoine Park Master Plan.
The scope of work for the Antoine Park Master Plan will be to develop a plan with short and long
41
term improvements through a process including staff, parks commission and public engagements.
c. County Road 6 Trail Resurfacing.
The scope of work for this project is to resurface portions of the asphalt trail.
4. Cost:
a. Hackberry Park Design. Bolton and Menk has provided a not to exceed proposal of $87,200.
b. Antoine Park Master Plan. Bolton and Menk has provided a not to exceed proposal of
$10,600.
c. County Road 6 Trail Pavement Improvement. Bolton and Menk provided a not to exceed
proposal of $6,980.
Funding:
These project are funded by the Parks fund. All were included in the Parks CIP for 2025.
The Hackberry Park project, once it reaches the construction phase, will also require funding from
the Stormwater Fund, Pavement Fund and grants.
6. Staff Recommendation:
I recommend moving forward with these park efforts.
COUNCIL ACTION REQUESTED
Move to direct staff to commence work on the 2025 Parks projects: Hackberry Park Design, Antoine
Park Master Plan and CR6 Trail Resurfacing. Further to accept the proposals from Bolton and Menk for
the same.
Exhibits
A. Fee Estimate - 2025 Hackberry Park Design
B. 24-028 Hackberry Park Revitalization CIP Sheet
C. 2024-08-06 Hackberry Park Executive Summary
D. Fee Estimate - 2025 Antoine Park Master Plan
E. 25-032 Antoine Park CIP sheet
F. Fee Estimate - CR 6 Trail Improvements
G. 25-043 CR6 Trail Resurface CIP Sheet
►y:
QBOLTON
& MENK
Real People. Real Solutions.
January 7, 2025
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: Hackberry Park Revitalization- Design Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (9521 448-8838
Fax: (9521 448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and fee estimate to develop plans and specifications
for improvements to Hackberry Park.
Proposed Scope of Services
To assist the city with this improvement project, Bolton & Menk proposes the following scope of
services:
Project Management.............................................................................................. $19,000
The tasks associated with Project Management will include:
• Kick-off meeting (1 total): in -person meeting with desired city representation and Bolton &
Menk, Inc. staff to confirm project scope, timeline, and deliverables; Bolton & Menk to prepare
meeting agenda and compile notes summarizing discussion.
• Coordination meetings (up to 5): Ongoing progress updates and design coordination
• Utility coordination meeting (1 total)
• Watershed coordination meeting (up to 2)
• Shelter/Restroom design coordination: Coordination with prefabricated building manufacturer
to finalize structure design to be included in construction plan set. Coordination of site design
and utility requirements.
Survey........................................................................................................................ $8,500
Survey work to include the following items:
• Capture topographic survey for the entire Hackberry Park and existing right-of-way. Survey
work to include extents necessary to tie into the existing pavement at Willow Drive.
• It is anticipated that this project will leverage existing topographic mapping and new
coordinates and elevations collected through this effort.
Permitting Assistance................................................................................................ $7,000
Bolton & Menk will work with city staff to identify and complete the necessary permits.
• Wetland delineation & report.
• City plumbing and building permits
• Department of Public Health
Boltun & Menk Is an equal opportunity employer
43
Design....................................................................................................................... $46,500
Bolton & Menk will advance the approved master plan concept through 60% design development, 100%
construction drawings and project specifications. Our team will also recommend phasing of project
construction to allow for flexibility during implementation. Tasks associated with Design will include:
• Design Development plans (60%): $19,000
• Construction Drawings (100%): $22,000
• Construction Specifications: $5,500
Elements for design to be developed during this task include the following:
1. Multi -Use Field
• 180' x 300' natural grass field
• 12' tall chain link fencing along east and west sides of field
2. Softball/Tee-Ball Field
• Natural grass field
• Dugouts and spectator bleachers
3. Sidewalks
• Concrete or bituminous walks of a minimum of 6' in width will connect the parking lot,
park shelter, existing basketball court, existing playground, softball/tee-ball dugouts and
bleacher pads and park entrance from Hackberry Hill
4. Bituminous Parking Lot
• Approximately 60 standard parking stalls and 3 ADA stalls
• Drop-off area near park shelter
5. Stormwater Pond
• To be situated in southeast corner of the site
• Basin will receive roadway runoff from Willow Drive N and will be sized appropriately to
treat stormwater
• Part of this effort will review winter management practices to determine appropriate
locations for snow pile storage as well as an evaluation of meltwater that may contain
salt and debris that could be detrimental to the longevity of the stormwater basin.
6. Shelter/Restroom Building
• Centrally located to house restrooms, a drinking fountain and community gathering
space
• ADA accessible
7. Landscape Plan
• Resilient tree plan to supplement and replace current trees located within the park
• Shrub/perennial beds at key locations in the park
• Construction disturbance restoration plan
8. Irrigation Plan
• Develop irrigation plans and details for the two playing fields (multi -use field and
softball/tee-ball field)
9. Electrical Plan
• Electrical plans and details showing lighting for the shelter, parking lot lights, GFCI
outlets at key locations and electrical to field scoreboards. The scope and fee do not
include field lighting.
• Electrical specifications
10. SWPP
Boltun & Menk is an equal opportunity employer
44
11. Park Amenity Plan
• Picnic tables
• Bike racks
• Relocate existing resident mailboxes
• Locate typical park sign
Bidding....................................................................................................................... $6,200
Bolton & Menk will assist the city in preparing the bid package, answering contractor questions during
bidding, preparing and issuing addendums, as necessary, and providing guidance on a recommendation
for award of contract.
Fee Estimate
Based on the scope of services described above, we propose a total not -to -exceed fee of $87,200 to be
billed on an hourly basis. Once the project is awarded, we will provide the city with a separate fee
estimate for construction phase services.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Senior Principal
Bolton & Menk is an equal. opportunity employer.
45
Project: Hackberry Improvements
CIP Section: Parks
Scope: Construct a multi -use field, renovate a tee -ball field, build
parking lots, improve drainage
Justification: Hackberry Park has suffered from poor drainage
and sub -standard field conditions. Parking has also been a
hindrance when used by different sports organizations. The
project will allow for improved drainage, safer field conditions,
and more efficient parking. Ideally coordinated with and area
stormwater and pavement improvement project.
Alternatives: Do not proceed with project. Cancelling the
project will impact how the park is used. Without the project,
the tee -ball fields and multi -use field will continue to struggle
with poor drainage and playing conditions.
Timeline and Budeet:
Plan Design
1-
1> 2023
2025
$10,000
$50,000
Funding:
Construct
>ft
$835,000
025-2026
Source
Amount
Comment
Parks Fund
$ 300,000
Hennepin County
Youth Sports Grants
is being pursued in
2024.
Stormwater Fund
$ 95,000
Donations
$ 200,000
Grants
$ 300,000
TOTAL
$ 895,000
Location: 170 Hackberry Hill
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Executive Summary
December 2023
Overview
Orono, Minnesota
Existing features:
Hackberry Park is a 3 acre neighborhood park located at the northwest corner of Willow Drive North and Maple Lane. The
block containing the existing park also includes one single-family home. This house was purchased by the City of Orono in
2016 using life estate and the City of Orono assumed ownership of the property when it was vacated in December 2022.
The removal of the house allows Orono to design a master plan for Hackberry Park that better meets meets the needs of
the commmnity. The main existing features include the following:
• Ball fields Chemical toilets Playground equipment
• Basketball court Open space Mature Trees
• Benches Picnic tables Park sign
• Bike Racks Open space Resident mailboxes
Process
In April 2023, the City of Orono enlisted the services of Bolton & Menk to help guide the City through a formal master
planning process of Hackberry Park. The master planning process was a coordinated effort between the Orono Park
Commission, City staff, and Hackberry Park's neighborhood residents. From April through August a series of public
listening sessions were held by City staff to inform the design and programming of the park. Updates and draft concepts
were shared with the Hackberry Park sub -committee and the larger Park Commission. Orono City Council approved
staff's recommendation to move into a preliminary design phase on Monday, August 28, 2023. The item was approved
in a 4-1 vote. Feedback at the final listening session on August 30th did not direct additional changes to the draft design,
allowing the plan to be finalized. Master plan recommendations are documented in the pages that follow.
6* Resident Input
r
April 4: Master LSession
May 9: July 20: City staff August 7: Draft August 28: August 30:
Plan design Listening provided plan update concept shared Concept Listening Master Plan
services begin 1 Session #2 to Hackberry Park with Park approved by Session #3 Complete
sub -committee Commission City Council
4oN�
y. Orono City Staff & Council Approval
KFCNO
2
Arriving at the Proposed Improvements
Based on a variety of factors (existing grades, drainage patterns, residential context, overall park size, access,
surrounding environment, public input, and City of Orono needs) a number of programming and site layout changes
have been proposed. This design was informed by three listening sessions with neighborhood residents and
presentations to the Hackberry Park Sub -Committee, Park Commission, and Orono City Council.
The site inventory graphic on the following page identifies existing utilities, adjacent streets, and Hackberry Park's
boundary. The house shown in the aerial has been purchased by the City of Orono to be demolished and converted
to park improvements.
The lists below summarize the discussions and input received at public listening sessions as well as direction from
City staff. The ordering of items does not necessarily reflect their important or emphasis.
Summary of Design Input
Existing Issues
• Parking
- Backing out on Willow Dr does not feel safe
- Street parking can limit emergency vehicles
access and access to existing mailboxes
• Water Drainage
- Park is built in a wet area
- Drain tile is clogged
• Vehicle Speed
- Cars speeding on Willow Dr
Desired Improvements
• Ash tree replacement planning
• Programming for families
• Restroom/small shelter area with restrooms near
play equipment
• Drinking fountain
• Keep (but improve) south ballfield
• Remove north ballfield
• Keep sledding hill (adjacent to playground)
• Soccer/multi-sport field
• Coniferous plants along Willow Dr to screen sound
• Additional seating throughout park
• Keep mailboxes on the park side
• Signage on the rules of the park (i.e. leashed dogs,
motorized vehicles, closed at 10pm)
• Dedication plaque to the Gleason Family
• Remove broken well by skating rink
• Level skating rink area
Improvements Not Desired for Hackberry Park
• Sand volleyball
• Charcoal grills
• Field lighting
• Curbs on roads
• Pickleball courts
Existing playground (image from City of Orono)
Existing park sign (image from homes. com)
3
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Existing Conditions
48
4
Proposed Improvements
Multi -Use Field
The open field on roughly the north half of the site is
proposed as an open playfield suitable for soccer, foot
races, or a myriad of other activities. A 12' fence is
proposed at both the east and west ends of the field.
Softball / Tee -Ball Field
It is proposed that the two existing ballfields be
consolidated into one, complete with dugouts and
spectator bleachers. The softball / tee -ball field is easily
accessible from the parking lot and shelter.
Dugouts & Bleachers
Dugouts and bleachers are proposed as part of the
softball / tee -ball field in the park's southeastern
quadrant for the safetey and comfort of both players and
spectators.
Sidewalks
Concrete or bituminous walks of a minimum 6' width
will connect the parking lot, shelter, existing basketball
court, existing playground, softball/tee-ball dugouts
and bleachers, and park entrance on Hackberry Hill.
Sidewalks are of lower priority to connect the multi -use
field, softball/tee-ball field, stormwater ponds, and the
two overflow parking areas; however, additional walk
connections could be added in later phases.
Tree Replacement / Landscape Plan
Many of the existing trees within the park are nearing
maturity or susceptible to potential disease. This
includes many ash trees susceptible to Emerald Ash
Borer. Additional trees should be planted throughout
the park to provide future shade. A diverse landscape
plan should be used for better resiliency against disease
and for different rates of growth to ensure a healthy and
continuous tree canopy for future generations.
Shelter / Restroom Building
The addition of a small, centrally -located shelter is
recommended to house restrooms, a drinking fountain,
and community gathering space. The facility would
provide park users an improved toilet facility, access to
drinking water, and a warming area for winter activities.
Proposed sidewalks, a crosswalk, a parking lot drop-off
area, and surrounding hardscape area make the shelter
easy to access by people enjoying all areas of the park.
Irrigation
Irrigation is proposed for the 2 playing fields to maintain
a useable playing surface.
Picnic Tables
Replacing the existing picnic tables with a more
aesthetically pleasing yet vandalism resistant table
within the park is recommended. Explore providing a
solid concrete picnic table, including at least one that is
ADA acciessible. Maintenance and vandalism should be
considerations when selecting picnic tables.
Bituminous Parking Lot
An asphalt parking lot with approximately 60 standard
parking stalls and 3 ADA stalls is proposed in the middle
of the site to serve parking needs for all of Hackberry
Park. The lot is to include a drop-off area near the
shelter for park users that need or prefer to travel only
short distances as pedestrians.
Stormwater Pond
In the southeast corner of the site, a stormwater pond
is recommended to improve erosion control, stormwater
management, and sustainability. The basin will receive
roadway runoff from Willow Dr N and could be sized
appropriately to treat the stormwater. The native
plantings in the rain garden will also support pollinators
by providing important habitat and food sources.
Bike Racks
The installation of bike racks is recommended to allow
park users to park bicycles near the restroom facility at
Hackberry Park. The addition of bike racks encourages
the use of non -motorized transportation and allows the
park to serve as a rest stop for cyclist on longer rides.
Park Sign
The existing park sign can be replaced to give additional
information about the park.
Existing Basketball Court
The existing basketball court shall be utilized as it was
previously, but connected to the pedestrian circulation
network via walks.
Existing Playground
The existing playground shall be utilized as it was
previously, but connected to the pedestrian circulation
network via walks.
Existing Resident Mailboxes
Mailboxes in the footprint of overflow parking or
other enhancements will be relocated as close to the
residence which they serve as possibble. Additional
mailboxes may be moved as needed to accomodate
mail truck operations.
Some proposed deciduous
trees represent the replacement
of existing ash trees
5
Master Plan
49
6
Hackberry Park Master Plan Improvements
November 6, 2023
PRELIMINARY ESTIMATED COSTS
Item
Item Description
Unit
Est. Qty
EL Notes
Total Cost
1
Mobilization
LS
1
approximately 8% of construction cost
$55,000
2
Clearing& GrubbingLS
1
coordinatespecific trees with citystaff
Ai
$10,000
3
Site GradingLS
1
gradingdoes not include existingbasketball court and playground area
$25,000
4
Storm Sewer/Rain arden Pond System
LS
1
intakes Piping, soil medium and plant material
$50,000
5
Parkin Lot
LS
1
assume bit. pavement with concrete curb & gutter
$90,000
6
4" Concrete Walk
LS
1
shelter plaza pavement &connecting walkways
$40,000
7
Shelter Building (approximately 15'x20'
LS
1
assume small enclosed maintenance building w/attached open shelter
$100,000
$100,000
8
Multi -Use Field 180'x300'
LS
1
no lighting
$200,000
$200,000
9
12' Chainlink Fencing east & west end of soccer field
LF
320
additonal fencing may be required
$150
$48,000
10
Softball/Tee-ball Field
LS
1
relocate/reuse infield surfacing, new backstop and baseline fencing
$125,000
$125,000
11
Dugout
EA
2
approximately 10' x 20' overhead structure w/chainlink sides
$25,000
$50,000
12
Bleacher
EA
1
assume four tiered bleacher
$5,000
$5,000
13
Stormwater Pond
LS
1
includes grading, soil, mulch and plant material
$20,000
$20,000
14
Landscaping
LS
1
includes grading, soil, mulch and plant material
$10,000
$10,000
15
Irriciation
LS
1
two fields
$100,000
$100,000
16
Drinking Fountain
LS
1
will need to be fed by the well as not on municipal water
$8,000
$8,000
17
Field Equipment both fields
LS
1
goals, nets, bases, signs, misc.
$30,000
$30,000
18
Bike Rack
EA
3
match existing city standard
$1,800
$5,400
Subtotal $971,4UU
Contingency (15%) $145,710
Preliminary Total $1,117,110
JV
QBOLTON
& MENK
Real People. Real Solutions.
January 7, 2025
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: Antoine Park Master Plan
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (9521 448-8838
Fax: (9521 448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed master
plan for Antoine Park. It is our understanding that the master plan is intended to allow for near and
long-term improvements to be considered for the site for continued enjoyment by residents. The
associated cost estimate will be used to identify priorities and funding sources to be planned and
implemented as part of the City's capital improvement plan.
Proposed Scope of Services
To assist the city with this project, Bolton & Menk proposes the following scope of services:
Master Plan Development............................................................................ $7,100
• Create a site analysis graphic for the park
• Create 2-3 conceptual plans for review with City Staff/Parks Commission
• Consolidate any previous work and planning efforts for the park in the conceptual plans
• Meet with Staff /Park Committee to review conceptual plans
• 1-2 in -person public engagements
• Create a preferred master plan concept based on input from City/Community
Plan Deliverables:
a. Site analysis graphic
b. 2-3 conceptual plans with preliminary cost estimate
c. Preferred master plan (rendered, scalable 22"04")
Master Plan Executive Summary.................................................................. $3,500
• Develop an executive summary and compile master planning material into a pdf
documenting the master planning process for the park. This document will include all
concepts developed, graphics and cost estimates developed during the project, along with
the any public engagement material.
Bolton & Menk is an equal opportunity employer.
51
Master Plan Summary Deliverables:
a. Master Plan Executive Summary, documenting the master planning process, supporting
graphics and cost estimate (pdf format)
Preliminary Schedule
a. 12/23/24 — Proposal Approval
b. 2/1/23- 4/31/23 - Conceptual Plans
c. 5/6/25 — Draft Master Plan provide to Parks Commission
d. 8/5/25 — Master Plan approved by Parks Commission
e. 9/8/25 — Master Plan approved by City Council
Fee Estimate
Based on the scope of services described above, we propose a total not -to -exceed fee of $10,600 to be
billed on an hourly basis.
We look forward to collaborating with Orono to develop this Master Plan. Please let me know if you
have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Senior Principal
BoLton & Menk is an equal. opportunity employer.
52
Project: Antoine Park Upgrades
CIP Section: Parks
Scope: Develop a vision to refresh park features and
amenities
Justification: Park is widely used by neighbors and
could benefit from a refresh of equipment and
layout. Part of a larger goal to refresh playground
equipment throughout the City.
Alternatives: Do not proceed with project.
Continued decline in playground equipment, open
space, and surrounding amenities.
Timeline and Budget:
Plan Design
2025
2025
$7,500
$7,500
Funding:
Construct
M�k
2026
$85,000�>
Source
Amount
Parks Fund
$ 100,000
Play Area Grant
$ 40,000
TOTAL
$ 115,000
Location: Fagerness Point Road & Corral Road
441
QBOLTON
& MENK
Real People. Real Solutions.
January 7, 2025
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: County Road 6 Trail Improvements — Design and Bidding Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph:19521448-8838
Fax: (9521 448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed County Road 6 Trail
Improvements Project. It is our understanding that the scope of the project will consist of a bituminous overlay/
patching of the existing County Road 6 trail between Old Crystal Bay Road and Willow Drive.
Proposed Scope of Services
To assist the city with this improvement project, Bolton & Menk proposes the following scope of services:
Staff Design Meetings — Our team will work with City staff to develop the scope of the project and to get input on
design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and
that the City's maintenance practices and operations are considered throughout the design process
Detailed Design and Bidding — Bolton & Menk will prepare plans and specifications for the project. Upon
authorization, Bolton & Menk will obtain quotes for the work and will ultimately make recommendations to the City
Council about awarding the project.
Fee Estimate
Based on the scope of services described above, we propose a not -to -exceed fee of $6,980 to be billed on an hourly
basis. Once a construction contract is awarded, we will prepare a separate scope and fee estimate for construction
phase services.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
-t) ---Q -P V1
David P. Martini, P.E.
Senior Principal
H:\ORNO\$2025 New Projects\Fee Estimate - CR 6 Trail Improvements.docx
Balton & Menk is an
54
CR 6 Trail Improvement
CIP Section: Parks
CIP Section: Parks
Project Scope/Description: Resurfacing of Trail
between OCB and Willow on CR 6 Trail
Analysis of Need/ Justification: Scheduled
maintenance to ensure quality trails
Alternatives: Defer Maintenance, increased
deterioration to trail surfaces
Funding: Parks Fund
Item
Estimate
Parks Fund
$ 36,400
Location: County Road 6 Trail (OCB — Willow)
55
AGENDA ITEM
Date: May 27, 2025
Title: Mountain Bike/Multiuse Trail
Presenter: Joe Ruthenberg, Superintendent - Parks, Facilities
Section: Parks Report
Item: 10
Purpose:
For council to review a plan from the Parks Commission for a proposed Mountain Bike Trail at
Orono Orchards Golf Course, with the stated goal of council approving $15,000 in design fees for
the project.
2. Background:
At the February 4, 2025 Park Commission meeting the commission voted 4-0, to bring a proposal
to City Council, to approve $15,000, as budgeted in the CIP, to hire a designer for a mountain bike
trail at the Orono Orchards Golf Course.
3. Cost:
The capital improvement plan allocated $15,000 for this project, with costs to be expended from
the Parks Fund.
4. Staff Recommendation:
Council to review the presentation and authorize staff to solicit design proposals, not to exceed
$15,000, for the bike trail design.
COUNCIL ACTION REQUESTED
Motion to authorize staff to solicit design proposals, not to exceed $15,000, for a proposed bike trail at
the Orono Orchards Golf Course.
Exhibits
A. Mountain Bike Trail Final
56
AGENDA ITEM
Date: May 27, 2025
Title: Hire Part -Time Firefighters
Presenter: Shea Chwialkowski, Interm Fire Chief
Section: Public Safety Report
Item: 11
Purpose:
The purpose of this action is to seek approval to hire two part-time firefighters who will provide
immediate support by staffing Orono Duty Crew shifts.
2. Background:
The Orono Fire Department has completed a comprehensive assessment of staffing requirements
to effectively support the recently revised Duty Crew schedule. Based on this evaluation, we have
determined that the optimal number of part-time firefighters is 12. Currently, the department has 8
part-time firefighters, with an additional individual in the process of completing initial training.
Additionally, one current part-time firefighter is scheduled to relocate out of state in June. Given
this ongoing staffing shortage, the Orono Fire Department is actively seeking highly qualified part-
time firefighters to join our team.
All Orono firefighters will work collaboratively with their counterparts from the Long Lake Fire
Department to deliver high -quality, reliable emergency services to the broader community.
Additionally, all current and prospective Orono firefighters are expected to commit to the long-
term success and sustainability of the future consolidated fire department.
3. Recruitment:
The selection process for the position included public job posting, application screening, formal
interviews, and a thorough background investigation. Interviews were conducted by the Interim
Fire Chief and other fire officers.
4. Recommended Candidate:
Aiden Liebl brings three years of experience as both a paid -on -call and career firefighter with
another fire department. He holds certifications in Firefighter I & II, Fire Officer I, and Emergency
Medical Responder. Cam Aslakson has served for two years as a paid -on -call firefighter with
another department and holds certifications in Firefighter I & II, and Emergency Medical
Responder. Both individuals are enthusiastic about joining the Orono Fire Department and are
eager to contribute to the long-term success of the future consolidated fire department.
Recommended Compensation:
I recommend Aiden Liebl and Cam Aslakson for a conditional job offer as part-time firefighters
with an effective start date of May 28th, 2025.
• Pay: Starting rate of $20.00/hour.
• Benefits: Police and Fire PERA
• Conditions: Passing background check, psychological exam and physical exam
57
COUNCIL ACTION REQUESTED
Motion to approve conditional job offers to Aiden Liebl and Cam Aslakson for part-time firefighter
positions at a rate of $20.00 per hour, with a start date of May 28th, 2025.
58
AGENDA ITEM
Date: May 27, 2025
Item: 12
Title: 2026 Street Improvement Project Planning and Engineering (Project #26-
001)
Presenter: Adam Edwards, City Administrator / Engineer
Section: City Administrator/Engineer Report
Purpose:
The purpose of this action item is to gain council approval to begin the planning and design of the
2026 Street Maintenance Project.
2. Background:
The city's annual street project requires considerable planning and design work. In order to be
prepared to bid, award, begin and complete construction during the construction window, it is
necessary to identify and begin the planning and design process the year prior to planned street
project. The proposed streets are identified in the City Pavement Capital Improvement Plan (CIP)
list for 2026. The CIP in turn is informed by the recommendations from the streets division and the
city engineer based on inspection results. Streets are inspected and assigned a pavement
condition index (PCI) rating. The PCI allows a street to street comparisons and provides the data
required to conduct street maintenance, programming and planning. The annual street
improvement projects are part of a holistic street maintenance process including maintenance,
preservation and replacement. As part of the street improvement project we also assess the need
for any municipal utility and stormwater improvements. As this is the first street improvement
project this council has been a part of, staff will provide a brief presentation on the city's pavement
improvement process.
Since the 2026 Project includes North Arm Drive it is prudent to consider including the
construction of the pedestrian trail envisioned in the 2017 feasibility study. This trail was first
suggested by the City's Parks Commission shortly after the commencement of the Lakeview
Development. The trail is intended to connect West Branch Road (CSAH 151) and the Lakeview
Park with a 4 ft wide gravel pedestrian trail. The city completed a feasibility study which you will
find as Exhibit C. Since that time, the city has been projecting the trail project on the Parks CIP to
coincide with the timing of the North Arm Road Project. Completing the two projects as one
provides the best opportunity to realize cost savings and limit disruption to the neighborhood.
3. Scope:
a. Planning and engineering will consist of topographic surveying, utility inspections, design,
permitting, public input and solicitation of bids for selected roads.
b. The scope of work proposed for the 2026 Streets project includes the reclaiming and
repaving of North Arm Drive and North Arm Lane, as well as widening North Arm Lane,
where possible. The project will also include associated stormwater repairs and sanitary
sewer manhole adjustments.
59
c. The scope of work for the pedestrian trail includes the construction of an approximately
2000 foot long, 4 foot wide gravel trail from West Branch Road to the Lakeview Park.
4. Cost:
a. Bolton and Menk have provided a scope of services and design fee estimate not to exceed
$129,000 for the road way portion of the project. If the trail is included, the not to exceed
amount is $184,000 (Exhibit B).
b. The preliminary cost estimate for the road project is s $1,102,600.
c. The preliminary cost estimate for the trail project is between $80,000 and $220,000
depending on final design. There is a large amount of variability in this, based on the
amount of clearing and grubbing, wetland mitigation and or retaining walls that may be
required to accommodate the trail.
Funding:
a. Funding for the Street Project will come from the Pavement, Sanitary Sewer and Stormwater
Funds.
Fund
Cost
Estimate
Pavement
$ 950,000
Stormwater
$ 142,600
Sanitary Sewer
$ 10,000
Total
$ 1,102,600
b. Funding for the trail would come from the Parks Fund.
6. Staff Recommendation:
I recommend Council authorize the design of the 2026 street project.
I further recommend Council direct staff to include the trail project design with the 2026 Street
Project design. However the trail should be kept as an alternate bid until a refined cost estimate is
completed and it can be determined if the cost is reasonable.
COUNCIL ACTION REQUESTED
Move to direct the City Engineer to move forward with the planning and design of the 2026 Street
Improvement Project and accept the Bolton and Menk proposal for design.
Exhibits
A. 2026 Street Improvement Project Area
B. Fee Estimate - 2026 Street Improvements
C. 2017-03-15 FEASIBILITY STUDY
60
2026 Street Project Area
North Arm Drive- Reclamation
North Arm Lane- Reclamation -
Widening
Pedestrian Trail
_mil �
■. � _cr �
_ ._
61
QBOLTON
& MENK
Real People. Real Solutions.
May 21, 2025
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: 2026 Street Improvements — Design and Bidding Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (9521 448-8838
Fax: (9521 448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed 2026 Street Improvements Project.
It is our understanding that the scope of the project will consist of the following:
North Arm Drive from North Shore Drive to West Branch Road — Bituminous Reclamation
North Arm Lane — Bituminous Reclamation and widening
Alternate — Add approximately 2000 feet of a 4-foot class 5 trail to the west side of North Arm Drive
Proposed Scope of Engineering Services
To assist the city with this improvement project, Bolton & Menk proposes the following scope of services:
Staff Design Meetings — Our team will work with City staff to develop the scope of the project and to get input on design details.
The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City's
maintenance practices and operations are considered throughout the design process
Detailed Design and Bidding — Bolton & Menk will obtain the required survey data, prepare detailed plans and specifications for
the project. This work will include coordination with private property owners as needed. Upon authorization, the project wi II be
advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make recommendations
to the City Council about awarding the project.
Fee Fstimnte
Based on the scope of services described above, we propose a not -to -exceed fee of $129,000 to be billed on an hourly basis. If
the alternate trail work is ordered additional survey, design work and wetland delineation will be required. We propose a total
not -to exceed fee of $184,000 if the alternate trail work is included. If necessary, we will provide you with quotes for soil borings
by a sub -consultant. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate
for construction phase services.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
T V�&
David P. Martini, P.E.
Senior Principal Engineer
H:\ORNO\$2025 New Projects\Fee Estimate - 2026 Street Improvements.docx
Balton & Menk Is an
62
City of Orono
North Arm Drive Trail
Feasibility Study
March 15, 2017
Prepared by:
Bolton & Menk, Inc.
2638 Shadow Lane
Suite 200
Chaska, MN 55318
P: 952.448.8838
63
FEASIBILITY STUDY
oW
NORTH ARM DRIVE TRAIL
CITY OF ORONO, MINNESOTA
�01oNa
n N �
SHOV
G�
I hereby certify that this plan, specification, or report was prepared by me or
under my direct supervision, and that I am a duly Licensed Professional
Engineer under the laws of the State of Minnesota.
Brian -D. Simnieds P. E.
Date: March 15, 2016 Registration No. 48766
R-1
64
SECTION 1
INTRODUCTION
1.1 IMPETUS:
The impetus for this report is a request from the City of Orono to evaluate the
feasibility of adding a pedestrian only trail along North Arm Drive.
1.2 REPORT ORGANIZATION:
To address the replacement options in an orderly manner, the report is
organized in three (3) sections as follows:
Section 1: Introduction
Section 2: Trail Construction
Section 3: Financing / Funding
Figures: Project Map, Trail Section, and Site Photos
1.3 OVERALL FEASIBILITY AND COST EFFECTIVENESS
All improvements addressed within this report are feasible from a technical
standpoint. The improvements are necessary to provide safe and adequate
infrastructure, and represent cost effective solutions for doing so. Figure No 1
shows the locations of the proposed project components.
R-2
65
SECTION 2
TRAIL CONSTRUCTION
2.1 BACKGROUND
North Arm Drive is a city street with a rural section that connects from North
Shore Drive W to West Branch Road. The road borders the former Lakeview
Golf course which is currently under development into single family home lots.
The east side of North Arm Drive is existing single family residential homes.
The topography of the area is generally ditched on the east side and a berm up
towards the former golf course on the west side. The roadway section is rural,
and little drainage infrastructure in the area. A number of residential driveways
connect to North Arm Drive on the east side and one on the west. There is also
aboveground power and poles running parallel to North Arm Drive on the east
side. A public use private park exists on the west side of North Arm Drive
approximately halfway between the North Shore Drive and West Branch Road.
There are areas of light to heavy volunteer growth along both side of the
roadway.
R-3
66
analysis or survey was performed as part of this report.
2.2 PROPOSED TRAIL IMPROVEMENTS
The proposed Trail Section is shown in Figure No 1
The Proposed project layout is shown in Figure No 2:
• 4-foot wide pedestrian only path, from the existing public use park to
West Branch road
After analysis of alternatives, the following is recommended:
• Construct the trail on the west side of North Arm Drive, where there are
fewer existing conflicts with existing driveways and power poles as well
as landscaping and manicured lawns
• The ongoing development at the former Lakeview Golf course site
shows plans for internal roadways and internally served streets, therefore
no new conflicts will be created with a west side trail alignment
• Construct a clear opening including 4-feet of trail and 1-foot on either
side of level green space so that the trail may be maintained and mowed
• In order to establish ADA compliance now or in the future it is likely
that any conflicting or crossing driveways will need to be reconstructed
where the trail crosses, at some expense
• As directed by City Staff and Parks Commission, the proposed section to
be constructed is a pedestrian only facility that will have a crushed
limestone gravel surface, in keeping with the nature of the area, and will
not be paved
• The proposed section to be constructed on the west side of North Arm
Drive will require removal of some trees and brush, which we have
observed to be primarily volunteer growth
• The proposed section will also require some grading to be constructed to
ADA standards for grade, and will be graded into the berm on the west
side of the roadway
R-4
67
SECTION 3
FINANCING AND FUNDING
3.1 FINANCING & FUNDING
The total estimated project costs for North Arm Drive Trail are below. These
estimated costs include contingencies and soft costs (engineering, legal,
administration, financing, etc.).
Total Project Cost: S 79,650
Assessments are not proposed for this project.
3.2 PROJECT COST ESTIMATE
The following cost estimates detail the costs for constructing the recommended
improvements, in 2017 dollars.
R-5
68
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2CH SHADOWKIN LANE, 553100
CHAhon M912)118- CC318
CITY OF ORONO, MINNESOTA
NORTH ARM TRAIL
Phone: 448-8838
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Email: Chaska@bolton-menk.com
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