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Home My WebLink About04-14-2025 CC Agenda Packet - work sessionAgenda City Council Work Session Monday, April 14, 2025, 5:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 /oronomn.gov 1. Joint Meeting with Parks Commission Roll Call Work Session Item Adjournment Sign up for email notifications at oronomn.gov 1 Date: April 14, 2025 Item: 1 Presenter: Joe Ruthenberg Section: Work Session Item Title: Joint Meeting with Parks Commission 1.Purpose: The purpose of this joint meeting is to facilitate collaboration between the Parks Commission and City Council. 2.Background: Park Commission goals and process will be presented along with projects, studies and processes for council and commission interaction. The presentation is at Exhibit A. Pre-read materials (Exhibits B-H) have been added to the packet including the newly adapted code of conduct and statement of values, a copy of the parks CIP, the parks and trails comp plan and park histories and details. 3.Summary: Work Session Agenda: Topic Lead Park Commission Role and Process City Administrator Park Commission Goals Park Commission Chair Park Projects and Studies 2025 Park Com. Chair/ Park Supt. City Council Code of Conduct Mayor Council Commission Interaction Mayor & Park Chair Discussion Mayor AGENDA ITEM Exhibits A. Park_Council_presentation C. Parks CIP Priorities B. 2025 Parks CIP D. Parks History & Details E. Lake Access Points F. Parks And Trails G. Orono_City_Council_Code_Of_Conduct H. Orono_City_Council_Statement_of_values 2 Park Commission – City Council Joint Meeting 14 April 2025 3 Agenda 1.Park Commission Role and Process City Administrator 2.Park Projects and Studies Park Commission Chair 3.Park Commission Goals Park Commission Chair 4.City Council Code of Conduct Mayor 5.Council Commission Interaction Mayor & Park Chair 6.Discussion with Mayor Park Commission & City Council 4 Lake Access Points 5 Parks and Trails 6 Relevant Ordinances Park Commission Comprehensive Plan 7 Parks Process • Idea • Input • Concern Community Group Resident Commissioner Council Staff • Study / Plan • Project • Budget Input • CIP Input Park Commission • Study/ Project Approval • Budget Approval • CIP Approval City Council What Analyze Engage Stakeholder / Community Plan How Park Commission Meetings Park Commission Work Sessions Commission Committees Commissioner Interactions Engagement Events Jan-Nov Study, Consider, Engage Nov Develop Goals and Assignments Jan Approve Goals and Assignments Jun/Jul Budget Input Aug/Sep Review Park CIP Annual Cycle 8 Typical Park Projects Phase 1 Vision (Year 1) Phase 2a Master Plan (Year 2) Phase 2b Resource/ Design (Year 3) Phase 3 Execute / Build (Year 4) Phase 4 Maintain (Year 5+) Key Activities Planning  CIP Master Planning  CIP Refine  Design Build Maintain Park Commission • Brainstorm • Developed goals • Solicit input • Evaluate and prioritize • Participate on master plan team • Master plan Review • Open houses • Participate on design team • Design review • Monitor project • Monitor new facility, park or trail for maintenance needs Staff • Advise Commission • Admin support • Provide Estimates • Budget • Prepare master plan docs • Coordinate consultants • Coordinate with other agencies • Prepare grant requests • Permitting • Prepare and manage project communications • Manage project • Manage grants • Provide Commission updates on progress • Manage project communications • Budget maintenance activities • Manage maintenance activities City Council • Approve Capital Improvement Plan • Approve Master Plan budget • Award Consultant contracts • Accept Master plan • Approve design/ Engineering proposal • Approve Grant Agreements • Award Construction • Approve contract payments • Accept project • Approve Operating Budget 9 Commission History and Members Established in the 1950’s Disbanded in 2002 Reestablished in 2014 • Kim Carswell • Rick Carter • Janie Delaney • Michael Huddy • Mollie Reynolds • Brian Roath • Jacob Selseth • Gordy Stofer 10 Purpose. The purpose of this code is to preserve the integrity of local government and to promote public confidence in the actions of the Mayor and City Council and the members of advisory boards and commissions. Standards of conduct. • Elected officials and City advisory board or commission members shall respect and comply with the law and shall behave in a manner that promotes public confidence in government. • In their official capacity, the Mayor and members of the City Council and all appointed board and commission members must be patient, dignified and courteous to each other, members of the public and staff. • The City Council, boards and commissions shall require similar conduct from persons appearing before them. • Copy to be provided to Commissioners City Council Code Of Conduct 11 Council Commission Interaction • Commission Input to Council • Means? • Frequency? • Council Input to Commission Activities • Study and Project Approvals • Annual Park CIP Process • Annual Park Operating Budget Process • Informal discussions • Council Roster for attending Commission Meetings 12 Discussion 13 Orono Parks Current Funding Priorities Updated Sept 2024 Project Park 2025 2026 2027 2028 2029 ONE-TIME Pickelball Courts / Donation Garden Fire Station 1 LARGE Refresh trails, infastructure)Lurton SMALL Re-construction Hackberry Park LARGE Baseball field irrigation Bederwood SMALL Park Improvements Antoine MID-SIZE Mountain Bike Trail Construction Golf Course?MID-SIZE Recreational Facility Old Public Works LARGE Beach & Park improvements: Phase 1 Summitt SMALL Beach & Park improvements: Phase 2 Summitt LARGE North Arm Drive trail construction Trails MID-SIZE Co Rd 6 (OCB->Willow) Re-build Trails MID-SIZE GOLF COURSE Food Trailer Golf Course MID-SIZE Tracks Tracks for UTV Golf Course SMALL Cart Path Improvements, Phase 1 & 2 Golf Course SMALL SMALL Irrigation Golf Course SMALL LARGE Winter Activities Amenities Golf Course MID-SIZE Golf Course Design Improvements Golf Course SMALL SMALL Enterance and Lower Parking Lot Golf Course MID-SIZE 14 Current Year Grant Portion Funding SourceProject 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Comments 30,000 Park Tree Management Plan * 40,000 Park Tree Disease Management Plan 20,000 20,000 20,000 20,000 10,000 10,000 10,000 10,000 In City Parks only 300,000 Park Hackberry Improvements (Per concept plan) *50,000 600,000 150,000 Project will feature several phases for completion. Lurton Lurton Dog Park Parking Lot 80,000 Lurton Lurton Park Improvement Projects (Trails and Infrastruture, details TBD)20,000 20,000 20,000 600,000 Park Pickleball Courts (Donation Garden) *50,000 600,000 Request by PC to add Pickleball. PC would like to prioritize Donation Garden site. Park CR 6 Trail (OCB - Willow) Improvement 36,400 Park Antoine Park Upgrades 15,000 85,000 Replacement Cycle. PC Add. Estimate based on Big Island Shelter Cost Park Trail construction along North Arm Drive to Lakeview Legacy Park 80,000 CMP Trail priority 5. Moved to 2024 as this is the earleist N. Arm might be reconstructed. Park Summit Beach Improvements (Per Master Plan)25,000 250,000 Masterplan is adopted. Implementation will happen over several years. Some portions of masterplan will be completed through operating costs. 75,000 Park Crystal Bay Park Sport fields *25,000 150,000 250,000 Park Crystal Bay Park Improvements (Parking, picknic area, Trailhead, Facilities) *500,000 Park Bederwood Baseball Field (Irrigation, Shelter, Restroom)20,000 15,000 300,000 Re-evaluating if this is a priority for the golf course 25,000 Park Mountain Bike Trail (at Golf Course) *15,000 50,000 CMP GC Priority 4. Re- evaluating if this is a priority for the golf course 283,500 Park Trail Construction along OCB and North Shore (Luce Line to Dakota) *567,000 CMP trail priority 3. 100,000 Park Trail Construction along CSAH 19 south from the Dakota Trail *200,000 CMP trail priority 8. Park Access to Lowry Woods (Easment or property purchase)300,000 CMP Trail Priority 7. Staff is still investigating options for public access to the park Park Dock Replacement (15 year life)10,000 10,000 10,000 20,000 Replacement Cycle. Moved to later as no current funding source identified Park Playground Equipment Replacement (Navarre, Hackberry, Bederwood, Crystal Bay, Fagerness)85,000 85,000 125,000 Replacement Cycle. Proposed LA point signage in 2022 Park Lake Access Refresh (Gravel, Signage, Fencing and gates)10,000 10,000 Replacement Cycle. Park Park Signage Update 25,000 Parks Capital Improvement Plan 5-Year CIP Planning Period 15 Current Year Grant Portion Funding SourceProject 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Comments Parks Capital Improvement Plan 5-Year CIP Planning Period Park Bederwood Playground Improvement (Edging and Mulch)15,000 GC/Park GC Pavilion 81,784 GC Golf Course Irrigation 15,000 50,000 50,000 700,000 250,000 GC/Park Clubhouse Renovation / Construction 450,000 GC/Park Outdoor Gas Fire Pit Area / Winter Activities Site 40,000 GC/Park Cart Storage Facility with Electrical / Winter Activities Pavilion 100,000 GC Cart Path Improvements (Asphalt or similar durable surface less suseptable to WO)12,000 20,000 GC Tee Leveling 10,000 10,000 GC Golf Course Drainage 10,000 15,000 GC GC Parking Lot (Entry and Lower Lot)80,000 GC Golf Course Maintenance Facility 150,000 GC Push Carts and Rental Clubs 10,000 GC Food Service Upgrade (Food Trailer) 10,000 10,000 Total $201,784 $208,400 $1,040,000 $805,000 $310,000 $320,000 $705,000 $647,000 $1,505,000 $1,020,000 ######## By Category Park Parks 80,892 171,400 1,000,000 795,000 295,000 270,000 545,000 597,000 635,000 545,000 50,000 Lurton Lurton Park 80,000 0 20,000 0 0 20,000 0 0 20,000 0 0 GC Golf Course 40,892 37,000 20,000 10,000 15,000 30,000 160,000 50,000 850,000 475,000 50,000 Total $201,784 $208,400 $1,040,000 $805,000 $310,000 $320,000 $705,000 $647,000 $1,505,000 $1,020,000 ######## By Funding Source Park Parks Fund 50,892 171,400 675,000 195,000 295,000 195,000 295,000 313,500 535,000 545,000 50,000 Lurton Lurton Park Fund 80,000 0 20,000 0 0 20,000 0 0 20,000 0 0 GC Golf Course Fund 40,892 37,000 20,000 10,000 15,000 30,000 160,000 50,000 850,000 475,000 50,000 Grant 50%Grants 30,000 0 325,000 600,000 0 75,000 250,000 283,500 100,000 0 0 Total $201,784 $208,400 $1,040,000 $805,000 $310,000 $320,000 $705,000 $647,000 $1,505,000 $1,020,000 ######## 16 Parks Commisison Discussion Document 4/14/25 PROJECTS Park Type Park Recent Projects Background 2025 Adopted Goal Future Focus Active Parks & Playgrounds Antoine Conducted a listening session in 2023 to engage the neighborhood in future park improvements Determine needs and potential improvements of park (create Concept) Bederwood Built soccer field and parking lot (2019)Playground upgrades, baseball irrigation Casco Point Ice Rink Added lighting for night usage (2021) Crystal Bay Park Playground upgrades (2022)Establish a Master Plan Hackberry Purchased the house in 2014, with the intent of expanding the capabilities. Parking, trees, drainage, and field conditions are all problems we need to address. - Initiate grant applications - Move to Design phase of project. Mountain Bike Trail Concept is complete Move to Design Navarre Park Added sport court in 2018(?) Pickelball Developed a Concept in 2024 Once fundraising is established, move to Design phase Summit Beach Developed a Master Plan in 2022 Move to Design based on Master Plan Nature Parks Beaches (Casco, Lydiard, Sandy) Added dock at Casco and swim platform at Sandy Big Island Developed park in 2019 Casco Point Circle Conducted a listening session in 2023(?). Only operational requests. East Long Lake Trail Constructed this nature trail in 2020 French Creek Preserve Establish a Master Plan Golf Course (Winter)In 2022, developed an approach for establishing and maintaining XC ski trails. (It has not snowed since!) - Implement XC ski trails - Purchase equipment Build year-round gas fire pit Highwood Park Livingston Park Established in 2015(?) Lowry Woods Access is very limited, preventing the community from enjoying Explore options for a connection to the Luce Line Establish permanent access to park Lurton Constructed the park in 2016. Expanded the parking lot in 2024. Saga Hill Restored this nature area in 2017 Seven Nations Page 1 of 2 17 Parks Commisison Discussion Document 4/14/25 PROJECTS Park Type Park Recent Projects Background 2025 Adopted Goal Future Focus Bikeway Trails Brown Trail Country Rd 6 Trail Trail is in disrepair Trail re-construction Country Rd 19 Trail The project here is simply to work with Hennepin County Trail marking Dakota Trail Connector Constructed in 2020 North Arm Trail Would provide better access to Lakeview Legacy Park. Established the need (safety). Coordinating with future road reconstruction.Trail construction Wayzata Blvd Trail Willow Trail Golf Course - Built shelter (2024) - Parking lot improvements (2023) - Investment in various equipment Parks and Staff have an ongoing list of improvements to the course, clubhouse, and amenities. A kitchen addition study was completed in 2023. - Course conditioning, tree management, landscaping near clubhouse, cart path improvements - Explore outside food options (Vendors, food trucks, etc.) - Golf Course re-branding. - Sign replacement throughout the course. - Long term planning for clubhouse, maintenance shed and irrigation. - Update Master Plan for Golf Course. - Address aging clubhouse - Move/rebuild maint and storage building - Replace irrigation system - Various equipment - Year-around gas fire pit Staff and other Initiatives Adopt-a-Park Development recognition program for volunteers Tree Management Plan Worked with ouside consultants to build onto the municiple tree study (2024) and tree inventory (2019-21)Finalize plan Park Sign Updates On-going replacement of signs Page 2 of 2 18 #* #* #* #* #* #*#*#* #* #* #*#*#* #* #* #* #* #* #* #* #* #*#* #*#* #* #*#*#*#* #* #*#* #* #* #* #* #* #* #* #* #*#*#* #*#* #*#*#*#* #* Cook'sBay SpringParkBay Carman'sBay HarrisonBay WestArm MaxwellBay NorthArm ForestLakeJenning'sBay StubbsBay LafayetteBay WayzataBayTanagerLake LakeClassen DickeyLake LongLake LydiardLake MooneyLake CascoPoint CrystalBay BohnsPoint SmithBay LakeMinnetonka BrownsBay BrackettsPoint FrenchMarsh KatrinaLake DutchLake LangdonLake LongLa k e CreekM inne h ahaCreek Pai n t e r C r e e k M in n e h a h a C r eek Paint er C reekGVWX15 GVWX16 GVWX15 GVWX112 GVWX84 GVWX135 GVWX101 GVWX110 GVWX146 GVWX125 GVWX5 GVWX151GVWX19 GVWX6 GVWX19 GVWX101 GVWX6 GVWX51 %&'(394 %&'(494 )*12 )*12 ?@A@7 ST26 ST201 M inne t o n kaD r Minnetonka Blvd WoodhillRoadT hreePointsB lvd Lake St Extension Orcha rd Roa d Highland Ave LynwoodBl vd P eaveyRoad6 t h Ave N Ferndale Road NCounty Road 19 NStar keyRoadRutledge Road 22 ndAve N Commerce BlvdHighway 12 E6thAveN TonkawoodRoadCountyRoad101Interstate 494Highw oo d D r N Arm Dr Williston RoadAzure RoadBrownRoadNShorelineDr Ferndale Road W 19th Ave N Man o rR o a d O akla n d RoadFerndaleRoadSInterstate394 Highway 7 8th Ave N NShore Dr StoneRoad Rice St E W atertownRoad G l e a so n L a k e D rCarlsonPkwyN21 s t A v e N 3rdAve N Wayzata Bl vd EWillow Dr NBayside Road W a y zata B lv d W Ke lley P k w y Lakeview AveCounty Road 151 Grays B ayB lvdRanchview Ln NLake Ave Daniels St Ma pl ewood RoadLakeStE Pkwy4th Ave N Av onDrD e v on Dr P ar k Ave S Ln OrchardLn S h or e w ood L n SteeleStPark St E Grand Ave N o r t h e r n A ve Vine StDove Ln2 0 th Ave N County Road 839thA v e NRidge v i e wDr EOld Crystal Bay Road NFox St OldLongL ake R o a dMinnehaha PlDay PlHeritageLnRainbowDrLyricAve W Branch Road Ringer R oa dHunter DrWayzata Blvd Spring HillR oadTemp le Dr Arco l a LnCountyRoad15Crow n DrEastwoodRoad5thAveNChimoWWildhurstTrl Moline Road Tamarack DrWayza t a B l v d W To go Roa d W Arm Dr Regent s W a lkGaleRoadPea vey Ln C y gnetPlDrake Dr Turner Road Linwood RoadKelly Ave McGintyRoadW M an it o u R oadWilshireBlvd CountyRoad101ShadywoodRoad G leasonLakeRoadCrosbyRoadHarborLnNBa rtlettBlvdHighland RoadCounty Road 19Old Crystal Bay Road SVineHillRoadCanterbu r yDrDonald Dr LinnerRoadDunkirk Ln NW illo wDrSLeaf StHoldridg e Dr To n k a w a Ro a dMcCulleyRoadCo unty Road1 10N Victoria StBrownRoadSI slan dViewDrEastmanLn Niagara Ln NEd g e w ater Dr Vicksburg Ln NWPointRoadLafa y ette RoadBushawayRoadWoodhillR oadLakeview Pkwy Leroy StStubbs Bay Road NSussex DrTroy L n N Hi l lside D rW18thA v e N 2 1 34 5 6 7 8 9 10 111213 14 15 16 17 18 19 20 21 222324 2526 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 A B CD E FG HI 1A Map Document: \\Arcserver1\GIS\ORNO\C13114814\ESRI\Maps\LandUse\ORNO_4E-B_LakeAccessPoints_11x17L.mxd | Date Saved: 11/9/2018 3:27:44 PM2040 Comprehensive PlanOrono, MN November 2018Lake Access Points Legend City Limits 2040 MUSA Lakes & Ponds Rivers & Streams 0 3,500FeetSource: Met. Council, City of Orono, Hennepin County, MnDOT !I Lake Access Points #*Lake AccessPoints Map 4E-2 19 )n )nGsWX GeWX GsWX GoWX GeWX GÞWX G½WX GoWX GoWX GÞWX GVWX112 GVWX135 GVWX146 )n GVWX110 Sp GïWX Cook'sBay SpringParkBay Carman'sBay HarrisonBay WestArm MaxwellBay NorthArm ForestLakeJenning'sBay StubbsBay LafayetteBay WayzataBayTanagerLake LakeClassen DickeyLake LongLake LydiardLake MooneyLake CascoPoint CrystalBay BohnsPoint SmithBay LakeMinnetonka BrownsBay BrackettsPoint FrenchMarsh KatrinaLake DutchLake LangdonLake LongL a k eCreekMin n e h a h a C r e e k M inne h a ha CreekPainterCreek 3R-2 DNR-2 O-7 O-24 S-2 S-1 O-12 O-20 DNR-4 DNR-1 O-17 3R-3 3R-1 O-18 O-4 MCWD-1 O-2 O-3 O-14 O-8 O-15 O-5 O-6 H-1 O-11 O-19 NC-1 O-9 O-10 O-13 O-1 O-16 DNR-3 PP-1 WarnerLnThree Points B l v d Highland Ave 6th Ave N Ferndale Road NCountyRoad19 N SunsetD rHunter DrRutledge Road Lynwood Blvd CommerceBlvdHighway12E6thAveN Tonkawood RoadS h o r e line D r CountyRoad101N ArmDrBrownRoadNS h o r e l i ne Dr H ighw ay 7Ferndale Road W GrandviewBlvd 19th Av e NHill crestRoadFerndaleRoadSWayc liffeNM in n e t o nk a Blvd8th Ave N NShore Dr Rice St E W atertownRoad 3rd Ave N Wayzata Blvd E Lake St ExtensionWillow Dr N22n d Av e NBaysideRoad County R o ad 110W McGinty Road W Wa y z a t a Blv d WKelley P kw y Lakeview A veCounty Road 151 Grays B ayBlvdLake Ave Daniels St M a plewood RoadSparrowRoadLarchwoodDrGame Farm Road E Lake St E Sunnyfield Road E PkwyAv onDrParkPl P a i n t e r R o a d D e v on DrParkAve OrchardLn S h or e wood L n SteeleStPark St E Grand Ave N o r t h e r n A v e Halstea dLnHalsteadDrMano r R o ad 2 0 th Ave N Ri d g eview DrEOld Crystal Bay Road NFox St HeritageLnCounty Road 83Rain bowDr9th Ave N Sp ringHillR oadW Branch Road Tem ple Dr Ar c o laLnCountyRoad15Eastw oodRoad5 thA veN Chim o W Moline Road Wayzata Blvd WDrake Dr To go Road County Road 15 Tamarack DrIngerson RoadW Arm Dr Regent s W a lkGaleRoadPea vey Ln C y gnetPlBlair RoadTurner Road LinwoodR oadKelly Ave VineHillRoadWestedge BlvdCounty Road 90Manito u RoadWilshireB lvdCountyRoad101ShadywoodRoad G leasonLakeRoadCrosby RoadB artlettBlvdCounty Road 19Canterb u ryDrDonald Dr Dunkirk Ln NW illo wDrSLeaf StTonka w a R o a dMcCulleyRoad CountyRoad110NClover Cir F ai rchild AveBrown Road SIslan dViewDrEastmanLn Ed g e w ater Dr VicksburgLnNWPointRoadLafa y ette R oadBushawayRoadWoodhillR oadLakev i ewPkwy Leroy StStubbs Bay Road NCas co C i r Troy L n N Farvi ew Ln Hi l l sideD rWPo l o ClubRoad18thAve N Map Document: \\arcserver1\GIS\ORNO\C13114814\ESRI\Maps\LandUse\ORNO_4E-1_ParksAndTrails_11x17L.mxd | Date Saved: 2/5/2019 9:58:18 AM2040 Comprehensive PlanOrono, MN Parks and TrailsJune 2019 Legend City Limits 2040 MUSA 0 3,500FeetSource: Met. Council, City of Orono, Hennepin County, MnDOT !I Parks and Trails Map 4E-1 Regional Trails Dakota RailRegional Trail LakeIndependenceRegional Trail LakeMinnetonka LRTRegional Trail Luce Line StateTrail Regional TrailSearch Corridors Regional Trails -2040 SystemAdditions Other Trails Off-Street On-Street Off-Street,Planned On-Street,Planned Local Sidewalks& Trails Orono Parks Regional Parksand Facilities Private \ PublicPark Orono PublicSchools Open Water ORONO PARK AND TRAIL SYSTEM O-1 Casco Point Park O-2 Casco Point Beach O-3 Casco Point Ice Rink O-4 Lydiard Beach O-5 Livingston Tower Park O-6 Antoine Park O-7 Highwood Park O-8 Sandy Beach O-9 Summit Park Swimming Beach O-10 Bederwood Park O-11 Hackberry Park O-12 Orono Golf Course O-13 Seven Nations Park O-14 Navarre Playground O-15 Crystal Bay Playground O-16 Lowry Woods O-17 French Creek Preserve O-18 Saga Hill Preserve O-19 Pleasant View Park O-20 Big Island Nature Park O-21 Lurton Off-Leash Dog Park PRIVATE / PUBLIC PP-1 Lakeview Legacy Park NATURE CONSERVANCY NC-1 Ferndale Marsh ORONO SCHOOL SYSTEM FACILITIES S-1 Orono School System Facilities S-2 Lee Carlson Baseball Fields DEPARTMENT OF NATURAL RESOURCES DNR-1 Luce Line State Trail DNR-2 Wolsfeld Woods Scientific and Natural Area DNR-3 Maxwell Bay Lake Access DNR-4 Wood-Rill Scientific & Natural Area MINNEHAHA CREEK WATERSHED DISTRICT MCWD-1 Wolsfeld Creek HENNEPIN COUNTY H-1 North Arm Boat Landing THREE RIVERS PARK DISTRICT 3R-1 Noerenberg Gardens 3R-2 Baker Park Reserve 3R-3 Lake Minnetonka Islands Regional Park 20 City of Orono Policy: City Council and Advisory Boards andCommissions Code of Conduct 1. Purpose.Thepurposeofthiscodeistopreservetheintegrityoflocal governmentandtopromote publicconfidenceintheactionsoftheMayorandCityCouncil and the members of advisory boards and commissions. The City Council of the City of Orono has determined that a code of conduct for its members, as well as the members of the various boards and commissions of the City of Orono, is essential for the public affairs of the city. By eliminating conflicts of interest and providing standards for conduct in city matters, the City Council hopes to promote the faith and confidence of the citizens of Orono in their government and to encourage its citizens to serve on its council and commissions. This code of conduct is intended to be a living document that reflects a shared responsibility for maintaining a professional environment. It will be updated when and if it is deemed necessary. 2. Standards of conduct.Elected officials and City advisory board or commissionmembersshall respectandcomplywiththelawandshallbehaveinamanner that promotes public confidence in government. In their official capacity, the Mayor and members of the City Council and all appointed board and commission members must be patient, dignified and courteous to each other, members of the public and staff. The City Council, boards and commissions shall require similar conduct from persons appearing before them. No member of the City Council or a city board or commission may knowingly: a. Violate the Open Meeting Law and/or make decisions outside of a public meeting. b. Participate in a matter that affects the person’s financial interests, those of an immediate family member or those of a business with which the person is associated, unless the effect on the person or business is no greater than on other members of the same business classification, profession, or occupation. c. Use the person’s public position to secure special privileges or exemptions for the person or for others. d. Use the person’s public position to solicit personal gifts or favors. e. Use the person’s public position for personal gain. f. Except as specifically permitted pursuant to Minn. Stat. 471.895, accept or receive any gift of substance, whether in the form of money, services, loan, travel, entertainment, hospitality, promise, or any other form, under circumstances in which it could be reasonably expected to influence the person, the person’s performance of official action, or be intended as a reward for the person’s official action. g. Disclose to the public, or use for the person’s or another person’s personal gain, information that was gained by reason of the person’s public position if the information was not public data or was discussed at a closed session of the City Council. h. Disclose information that was received, discussed, or decided in conference with the city’s legal counsel that is protected by the attorney-client privilege unless a majority of the City Council has authorized the disclosure. Adopted by the Orono City Council on March 10, 2025 21 i. Use the City logos for personal or private benefit or modify the logos in any way. j. Hold incompatible offices. No elected person can be an employee of the City. k. Use the person’s elected or appointed position to impede the efficiency of the body’s decision-making. l. Encourage or participate in a manner that erodes order and decorum at a meeting. m. Use cell phones or other telecommunication devises to communicate with others during public meetings. n. Represent a personal position as position of the city. Members shall represent positions approved by the City Council to the best of their ability when working with, other government entities or the media. If an individual Council Member’s opinion differs from the City position, or a matter agreed upon by the full Council, Members shall explicitly state they do not represent their City Council or the City of Orono, nor will they allow the inference that they do. Except as prohibited by the provisions of Minn. Stat. § 471.87, there is no violation of subdivision 1 b. of this section for a matter that comes before the council, board, or commission if the member of the council, board, or commission publicly discloses the circumstances that would violate these standards and refrains from participating in the discussion and vote on the matter. Nothing herein shall be construed to prohibit a contract with a member of the City Council under the circumstances described under Minn. Stat. § 471.88, if proper statutory procedures are followed. 3. Complaint, hearing. Any council, commission or board member may file a written complaint with the city administrator alleging a violation of the standards of conduct in section. The complaint must contain supporting facts for the allegation. The City Council may hold a hearing after receiving the written complaint or upon the council’s own volition. A hearing must be held only if the City Council determines: (1) upon advice of the city attorney, designee, or other attorney appointed by the council, that the factual allegations state a sufficient claim of a violation of these standards or rise to the level of a legally recognized conflict of interest, and (2) that the complaint has been lodged in good faith and not for impermissible purposes such as delay. The City Council’s determination must be made within 30 days of the filing of the allegation with the city administrator. If the council determines that there is an adequate justification for holding a hearing, the hearing must be held within 30 days of the City Council’s determination. At the hearing, the person accused must have the opportunity to be heard. If, after the hearing, the council finds that a violation of a standard has occurred or does exist, the council may censure the person, refer the matter for criminal prosecution, request an official not to participate in a decision, or remove an appointed member of an advisory board or commission from office. 22 Orono City Council Statement of Values Preamble The proper operation of democratic government requires that decision-makers be independent, impartial, and accountable to the people they serve. The City of Orono has adopted this Statement of Values to promote and maintain the highest standards of personal and professional conduct in the city’s government. All elected and appointed officials are expected to subscribe to this statement, understand how it applies to their specific responsibilities, and practice its core values in their work. Because we seek public confidence in the city’s services and public trust of its decision-makers, our decisions and our work must meet the most demanding ethical standards and demonstrate the highest levels of achievement in following this statement. The values As a representative of the City of Orono, 1. I serve the public interest. 2. I fulfill the duties and responsibilities of holding public office. 3. I am ethical. 4. I am professional. 5. I am fiscally responsible. 6. I am conscientious. 7. I communicate effectively. 8. I am collaborative. 9. I am forward thinking. Value examples/expressions 1.I serve the public interest. In practice, this value means that: a. I provide courteous, equitable, and prompt service to everyone. b. I am attuned to and care about the needs and issues of citizens, public officials, and city workers. c. I am interested, engaged, and responsive in my interactions with constituents. d. I recognize and support the public’s right to know the public’s business. 2.I fulfill the duties and responsibilities of holding public office. In practice, this value means that: a. I observe the highest standards of integrity in my official acts and undertake my responsibilities for the benefit of the greater public good. b. I faithfully discharge the duties of my office regardless of my personal considerations, recognizing that the public interest is my primary concern. c. I uphold the Constitution of the United States and the Constitution of the state of Minnesota and carry out impartially the laws of the nation, state, and municipality and thus foster respect for all government. d. I comply with both the letter and the spirit of the laws and policies affecting operations of the city. Adopted by Orono City Council on March 10, 2025 23 e. I recognize my obligation to implement the adopted goals and objectives of the city in good faith, regardless of my personal views. f. I conduct myself in both my official and personal actions in a manner that is above reproach. g. I do not use my position to secure for myself or others special privileges or exemptions that are different from those available to the general public. h. I understand and abide by the respective roles and responsibilities of elected and appointed officials and city staff and will not undermine them in their work. i. I am independent, impartial, and fair in my judgment and actions. 3.I am ethical.In practice, this value means that: a. I am trustworthy, acting with the utmost integrity and moral courage. b. I am truthful, do what I say I will do, and am reliable. c. I am accountable for my actions and behavior and accept responsibility for my decisions. d. I make impartial decisions, free of influence from unlawful gifts, narrow political interests, and financial and other personal interests that impair my independence of judgment or action. e. I am fair, distributing benefits and burdens according to consistent and equitable criteria. f. I oppose all forms of harassment and unlawful discrimination. g. I extend equal opportunities and due process to all parties in matters under consideration. h. I show respect for confidences and confidential information. i. I avoid giving the appearance of impropriety and of using my position for personal gain. 4.I am professional. In practice, this value means that: a. I apply my knowledge and expertise to my assigned activities and to the interpersonal relationships that are part of my job in a consistent, confident, competent, and productive manner. b. I approach my job and work-related relationships with a positive attitude, contributing to a supportive, respectful, and non-threatening work environment. c. I keep my professional knowledge and skills current and growing. d. I am respectful of all city staff, officials, volunteers, and others who participate in the city’s government. 5.I am fiscally responsible. In practice, this value means that: a. I make decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the city, especially its financial stability. b. I demonstrate concern for the proper use of city assets, follow established procedures, and do not use public resources for personal gain. c. I make decisions that seek to preserve the financial capacity of the city to provide programs and services for city residents. d. I provide full disclosure of any potential financial or other private conflict of interest. I abstain from participating in the discussion and vote on these matters. e. I prevent misuse of public funds by establishing, maintaining, and following strong fiscal and management controls. f. I report any misuse of public funds of which I am aware. 6.I am conscientious. In practice, this value means that: a. I act in an efficient manner, making decisions and recommendations based upon research and facts, taking into consideration short- and long-term goals. 24 b. I follow through in a responsible way, keeping others informed, and responding in a timely fashion. c. I am respectful of established city processes and guidelines. d. I prioritize my duties so that the work of the city may move forward. e. I prepare for all meetings by reviewing any materials provided ahead of time. When I have materials to contribute, I make sure all others involved have ample time to review these materials prior to the meeting. 7.I communicative effectively. In practice, this value means that: a. I convey the city’s care for and commitment to its citizens. b. I communicate in various ways that I am approachable, open-minded, and willing to participate in dialogue. c. I engage in effective two-way communication by listening carefully, asking questions, and responding appropriately, which adds value to conversations. d. I do not interfere with the orderly conduct of meetings by interrupting others or making personal comments not germane to the business at hand. e. I follow up on inquiries in a timely manner. f. I encourage and facilitate citizen involvement in policy decision-making. g. I am respectful in disagreements and contribute constructively to discussions on the issue. 8.I am collaborative. In practice, this value means that: a. I act in a respectful manner with groups, other units of government and other individuals, working together in a spirit of tolerance and understanding to accomplish common goals. b. I share information with others in a timely manner so that, together, we can make informed decisions. c. I work toward consensus building and gain value from diverse opinions. d. I accomplish the goals and responsibilities of my individual position, while respecting my role as a member of a team. 9.I am forward thinking. In practice, this value means that: a. I promote intelligent, proactive, and thoughtful innovation in order to advance the city’s policy agenda and provide city services while considering the broader regional, statewide, national, and international implications of the city’s decisions and issues. b. I maintain consistent standards, but am also sensitive to the need for compromise, creative problem solving, and making improvements when appropriate. c. I am open to new ideas and processes, adopting them as they conserve resources and provide efficient and effective service. d. I consider the potential long-term consequences and implications of my actions and inactions. Signature: _____________________ Name: ________________________ Title: ________________________ Date: ________________________ 25