HomeMy WebLinkAbout04-14-2025 CC Minutes 4 a Minutes
City Council Regular Meeting
Monday, April 14, 2025, 6:00 PM
` ` City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
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Mayor Tunheim called the meeting to order at 6:02 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson, Steve
Persian,Jacqueline Ricks and Claire Berrett. Members absent: None
Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance
Director Maggie Jin, Fire Chief James Van Eyll and Community Development Director Laura Oakden.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
The agenda was approved by consensus with an alteration(moving New Business)and an addition
(Quorum Notification).
CONSENT AGENDA
1. City Council Minutes
2. Claims/Bills
3. Amend Annual Appointments to add Commission Ex Officios
This item was removedfrom the consent agenda
4. Cannabis Registration—Resolution 7575
5. Hire Seasonal Employees
6. Hire Public Works Maintenance Worker
7. Disposal of Bicycles
8. Security Camera Upgrade
9. 3545 Ivy Place, RPS25-000025, Encroachment Agreement
10. LA24-000066, 430 East Long Lake Road, Conditional Use Permit and Variances -Resolution
7577
11. LA25-000002, Text Amendment: 78-1279(6)—Average Lakeshore Setback
Benson moved,Ricks seconded,to adopt the Consent Agenda with Item 3 removed.VOTE: Ayes 5,
Nays 0.
PUBLIC COMMENTS
Jim Theisen, 1295 Elmwood Ave.; Gabriel Jabbour, 985 Tonkawa Rd.; Kelly Prchal, 4705 Watertown
Rd.; Bruce Lemke, 565 Old Crystal Bay Rd; Jay Nygard, 1386 Rest Point Rd.; Ben Veach, 1065 Willow
View Dr.; Shea Chwialkowski, 6809 Dale Ave., Richfield; Cody Farley, 328 Dupont St., Long Lake;
Kelly Grady, Long Lake; and Chris Adams Captain of Orono FD; provided comments.
3. Amend Annual Appointments to add Commission Ex Officios
Benson brought up that the schedule, as proposed, includes Councilmember Berrett, who is leaving the
Council, attending a meeting on May 6.
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Q Minutes
City Council Regular Meeting
k Monday, April 14, 2025, 6:00 PM
' ;r. C c` City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Benson moved,Ricks seconded,to shift the schedule up one meeting. VOTE: Ayes 4,Nays 0,
Abstain 1 (Berrett).
PRESENTATIONS
12. Stubbs Bay Lake Improvement Districts(LID)
Stubbs Bay residents addressed the City Council seeking to create a LID for Stubbs Bay.
The Council discussed the item and asked questions of staff and the residents.
The homeowners are gathering signatures for a petition, and future action will include the City Council
conducting a public hearing.
COMMUNITY DEVELOPMENT REPORT
13. LA24-00054, 430 Old Crystal Bay Road North, Conditional Use Permit, Preliminary Plan
Review
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the Conditional Use Permit with conditions outlined by staff.
The Council discussed the item and asked questions of staff and the applicants, Rob Page, Shorewood;
Dave Ramsey. and Liz Merry, 500 Willow Drive, Orono; and Peter Coyle, Larkin and Hoffman,their
land use attorney, who clarified the law regarding Conditional Use Permits.
Benson moved,Persian seconded,to direct staff to draft a resolution approving the Conditional Use
Permit,preliminary plat and site plan review with the conditions set forth by staff. VOTE: Ayes 5,
Nays 0.
PUBLIC SAFETY REPORT
(This item was moved ahead of the Finance Director Report by request)
15. Long Lake Fire Department Annual Report
The City Council is requested to receive an annual report presentation from Mike Heiland, Long Lake
Fire Chief
The Council discussed the item and asked questions.
FINANCE DIRECTOR REPORT
14. First Quarter Financial Update
Finance Director Maggie Jin presented the First Quarter Financial Update.
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(7404V Minutes
City Council Regular Meeting
Monday,April 14, 2025, 6:00 PM
t� �` City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Quorum Notification
Benson asked about establishing a policy or guidance for notifying the public when a quorum of the
Council may be present in situations that are not intended for conducting business.
City Council members and staff discussed current practice, and the consensus was that it is working.
RECESS& RECONVENE
Mayor Tunheim recessed the meeting at 8:15 p.m. The meeting was reconvened at 8:20 p.m.
CITY ATTORNEY REPORT
City attorney Mattick reminded the Council of a court hearing scheduled for May 6.
CITY ADMINISTRATOR/ENGINEER REPORT
16. Upcoming Work Session and Council Training Schedule
City Administrator Edwards reminded the City Council of upcoming work session dates and topics.
17. Design Update Public Works Commodities Yard(24-035)
The City Council is requested to review the Staff report,receive a presentation, and discuss and approve
going forward with the project.
The Council discussed the item and asked questions of staff.
Councilmembers expressed reservations about spending to build the project this year if it is not urgent.
City Administrator Edwards said it would take about an additional $40,000 to complete the construction
documents and go out to bids. At that point, he suggested, the Council could decide to go forward or not.
Ricks moved,Benson seconded,to direct staff to cease work on the project at this time. VOTE:
Ayes 5,Nays 0.
NEW BUSINESS
20. Amend 2002 Agreement and Contract for Fire Protection
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the draft amendment to the agreement.
The Council discussed the item and asked questions of staff and representatives of both the Long Lake
and Orono Fire Departments. Discussion included the role of the current Orono part-time duty crew fire
fighters in the short term and the eventual plan to bring the two departments together and possibly add
additional partners.
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SLO .1 t\ Minutes
City Council Regular Meeting
1 A :,;{ Monday,April 14, 2025, 6:00 PM
6"/ City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
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City Attorney Mattick explained the amendment would not be in force until also approved by the Cities of
Long Lake and Medina.
Benson moved,Ricks seconded,to approve the draft agreement amendment and contract for fire
prevention.VOTE: Ayes 4,Nays 1 (Berrett).
COUNCIL COMMITTEE REPORTS
None
MAYOR/COUNCIL REPORT
Mayor and Council provided reports.
CLOSED SESSION
Persian moved,Ricks seconded,to enter into closed session at 10:48 p.m.,as permitted by Section
13D.05 sub.3(b)to hold confidential attorney-client privilege discussion concerning strategy in the
Long Lake v.Orono litigation and to evaluate the performance of the City Administrator. VOTE:
Ayes 5,Nays 0.
18. Discuss Long Lake v. Orono litigations
19. Annual Performance Review of the City Administrator
(The City Council was in closed session from 10:48 p.m. to 1:03 a.m.)
ADJOURNMENT
Tunheim moved,Benson seconded,to adjourn the meeting at 1:03 a.m.to Monday,April 28,2025,
at 6:00 p.m. VOTE: Ayes 5,Nays 0.
/ I
ATTEST:
Christi e L , i6vClerk Alisa Benson, Acting Mayor
Minutes approved by Orono City Council April 28, 2025. Meeting videos and transcripts available
at oronomn.gov.
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