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Home My WebLink About02-10-2025 CC Agenda Packet - revisedAgenda City Council Meeting Monday, February 10, 2025, 6:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 /oronomn.gov 1. City Council Minutes 2. Claims/Bills 3. Work Session Schedule 4. Donation to Lurton Dog Park - Resolution 7553 5. Planning Commission Appointments - Resolution 7555 6. Accept Resignation of Police Officer 7. Technology Improvements to the Police Department 8. Safety Improvements to the Police Department 9. Architecture Design for Public Works Commodities Yard (24-035) 10. Purchase Equipment - Floor Cleaning Units 11. Add Special Election Provision to City Code - Ordinance 307 12. Call for a Special Election - Resolution 7554 Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda These items are considered routine and will be enacted by one motion with no discussion unless a council member or staff requests and the item will be removed from the consent agenda for separate discussion and action. Public Comments This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. The council will first open the podium to city of Orono residents before opening the podium to any member of the public wishing to address the council. Parks and Facilities Report Attorney Report City Administrator/Engineer Report Council Committee Reports Mayor/Council Report Adjournment Upcoming Events Feb 10 Eyewear service @ Gillespie Center Feb 11 Foot care @ Gillespie Center Sign up for email notifications at oronomn.gov 1 Feb 17 Holiday - offices closed Feb 18 Planning Commission Feb 18 Defensive driving @ Gillespie Center Feb 20 Technology help @ Gillespie Center Feb 20 Presentation - kindness culture @ Gillespie Center Feb 24 City Council Sign up for email notifications at oronomn.gov 2 Date: February 10, 2025 Item: 1 Presenter: Christine Lusian, City Clerk Section: Consent Agenda Title: City Council Minutes 1.Purpose: The purpose of this item is to approve the City Council meeting minutes. 2.Staff Recommendation: Approve the City Council work session and regular meeting minutes. AGENDA ITEM COUNCIL ACTION REQUESTED Approve the City Council work session and regular meeting minutes of January 27 and the work session minutes of February 3. Exhibits 01-27-2025 CC Minutes - work session 02-03-2025 CC Minutes - work session 01-27-2025 CC Minutes 3 Minutes City Council Work Session Monday, January 27, 2024, 5:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 ROLL CALL City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson,Steve Persian, Claire Berrett, Jacqueline Ricks Staff present: City Administrator Adam Edwards, Attorney Soren Mattick, Finance Director Maggie Jin, Community Development Director Oakden,and City Clerk Christine Lusian. REVIEW GOALS AND PRIORITIES Mayor Tunheim introduced the topic of reviewing goals and priorities. Administrator Edwards explained that he was looking for a brief review and high-level direction for future work sessions.The group agreed that the mission, vision, goals, and community management plan were acceptable, but each are big topics that would need their own work session in order to review more closely. Edwards will schedule a future work session at least two weeks out. Members raised concerns on the lack of quorum on the planning commission and asked to interview applicants sooner so they can be seated for the next meeting. The group agreed to hold a special meeting on Monday, February 3 at 6pm to interview applicants for planning commission so that appointments could be made on February 10. SPECIAL ELECTIONS Tunheim introduced the topic of special election, lack of ordinance guidance, interpretation of law of when a special election will be held. The group discussed the options of waiting until the next general election or calling for a special election on one of the uniform election dates. Mattick added that the election does not have to be held before the next general election and that the two parts to consider are 1) drafting an ordinance that defines when Orono will hold a special election and 2) deciding on whether to call a special election on a uniform election date or hold it at the time of the next general election.The majority of members agreed to consider at the February 10 city council regular meeting: 1) a special election ordinance and 2) a resolution calling for a special election and directed staff to post a draft ordinance. COUNCIL CODE OF CONDUCT Tunheim introduced the topic and the group agreed on the importance of holding each other accountable to standards, but not policing anyone. Members discussed the points of concern, like phones at the dias, conflict of interest, intellectual property use (city logo), discourse versus disrespectful behavior, and ex parte communication.The group directed staff to bring a loose draft based on the Red Wing’s code of conduct, the above topics, and to reference the Minnesota Mayor’s Handbook and include a complaint process. 4 Minutes City Council Work Session Monday, January 27, 2024, 5:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 ADJOURNMENT Work session ended at 5:57 p.m. ATTEST:CITY COUNCIL ________________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor 5 Minutes City Council Work Session Monday, February 3, 2024, 6:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 ROLL CALL City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson,Steve Persian, Claire Berrett, Jacqueline Ricks Staff present: City Administrator Adam Edwards, Community Development Director Oakden. PLANNING COMMISSION INTERVIEWS Oakden introduced the commission interview process and schedule.Council members interviewed four candidates: Kelly Prchal, Andrew Jarnot, Drew Herther, and Thomas Brandabur. Council discussed the four candidates and provided guidance to staff to bring a resolution of appointment to the next council meeting for their consideration. ADJOURNMENT Work session ended at 7:17 p.m. ATTEST:CITY COUNCIL ________________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor 6 Minutes City Council Regular Meeting Monday, January 27, 2025, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 1 of 3 Mayor Tunheim called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. ROLL CALL Orono City Council members present: Mayor Bob Tunheim, City Council Members Alisa Benson, Steve Persian, Jacqueline Ricks and Claire Berrett. Members absent: None Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance Director Maggie Jin,and Fire Chief James Van Eyll. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT AGENDA 1.City Council Minutes This item was removed from the Consent Agenda 2.Claims/Bills This item was removed from the Consent Agenda 3.Work Session Schedule 4.Rename Management Assistant to Deputy City Clerk This item was removed from the Consent Agenda 5.Hire Firefighter This item was removed from the Consent Agenda Persian moved, Berrett seconded, to approve the Agenda and Consent Agenda with items 1, 2, 4 and 5 removed and Item 3 as amended. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS Nancy Brantingham, 3185 County Rd 6; Thomas Terry, 791 Boulder Drive; Kim Carswell, 261 Cygnet Place; Janie Delaney, 1315 Woodhill Ave.; Mike Hart, 2510 Casco Point Rd;Dan Gustafson; 1040 E Circle Dr,Wayzata provided comments. PRESENTATIONS 6.County Commissioner Updates County Commissioner Heather Edelson introduced herself to the City Council and gave highlights of the current Hennepin County budget and activities and took questions from the Council. 1.City Council Minutes Dan Gustafson, an audience member,asked that the minutes be amended to reflect his comments and the letter he presented at the last meeting. City Administrator Edwards told the Council the minutes meet statutes and best practices and are intended to reflect the actions of the Council,with the video recordings 7 Minutes City Council Regular Meeting Monday, January 27, 2025, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 2 of 3 and transcripts providing more detail.Benson noted the subject of the detail of minutes has come up before and the format has changed over time to include less detail. Other cities have more detail,and arguments can be made for and against that. She said she would be open to discussing it again. Berrett moved, Persian seconded, to approve the minutes of the Jan. 13, 2025,City Council meeting as presented. VOTE: Ayes 5, Nays 0. 2.Claims/Bills Ricks asked to have this item pulled from the agenda and said she had questions on six line items in the bills. Staff addressed her questions. Ricks moved, Benson seconded, to approve the claims and bills as presented. VOTE: Ayes 5, Nays 0. 4.Rename Management Assistant to Deputy City Clerk Benson said she just wanted to point out that the employee in question is working on her City Clerk certification. Benson moved, Berrett seconded, to approve changing the title Management Assistant to Deputy City Clerk and to approve the job description. VOTE: Ayes 5, Nays 0. 5.Hire Firefighter Benson noted the action included a resignation and asked the Fire Chief for an update on staffing. Fire Chief Van Eyll explained this hire would replace an individual who had resigned. Benson said she could support the hire because it replaces another person and the City has an active negotiating team engaged in negotiations with the City of Long Lake so members of both Councils are actively participating in talks. Staff recommendation was to accept the resignation of part-time firefighter Kayla Kennedy and hire Shawn Laughton as a part-time firefighter starting January 31 at a rate of $20 per hour. Ricks moved, Persian seconded, to approve the hiring of the part-time firefighter. VOTE: Ayes 5, Nays 0. FINANCE REPORT 7.Fourth Quarter Financial Update Finance Director Jin reported on the Fourth Quarter Financial Update, noting they are preliminary until after the audit. She reports on General Fund Revenue, General Fund Expenditures, and Investment Interest. CITY ATTORNEY REPORT None. 8 Minutes City Council Regular Meeting Monday, January 27, 2025, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 3 of 3 CITY ADMINISTRATOR/ENGINEER REPORT 8.Approve Communications Specialist Position and Recruitment The City Council is requested to review the Staff report, receive a presentation, and discuss and approve the addition of a Communications Specialist Position for the City Staff. The position was included in the 2025 budget. City Administrator Edwards explained what the role of the proposed position. The Council discussed the item and asked questions of staff. Benson moved, Berrett seconded, to approve the Communications Specialist Position and Job Description and authorize staff to initiate the recruitment process. VOTE: Ayes 5, Nays 0. Edwards also reported the City has been in discussion with the Three Rivers Park District about the possible addition of a regional trail right-of-way that would connect the Luce Line and the Dakota Trail. as part of their trail master plan. The reason for the addition would be a planned road project that could significantly disrupt an existing trail. COUNCIL COMMITTEE REPORTS Perian reported on negotiating team discussions with the City of Long Lake that have included eight meetings since the last Council meeting. MAYOR/COUNCIL REPORT Mayor and Council provided reports. ADJOURNMENT Benson moved, Ricks seconded, to adjourn the meeting at 7:41 p.m.to Monday, February 10, 2025, at 6:00 p.m.VOTE: Ayes 5, Nays 0. ATTEST: ____________________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor Minutes approved by Orono City Council February 10, 2025. Meeting videos and transcripts available at oronomn.gov. 9 Date: February 10, 2025 Item: 2 Presenter: Kellie Hoen, Administrative Assistant Section: Consent Agenda Title: Claims/Bills 1.Purpose: The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2.Background: The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 125337 to125422, and ACH transactions 20130617 to 20130624 totaling $345,566.39. 3.Staff Recommendation: Staff recommends approval of a motion authorizing payment to the claims listed as presented. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits Check Register 2025-02-06 10 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount City of Wayzata\DMV 02/05/2025 125337 SQUAD 278 101-42110-441 PD LIC REGISTRATION #278 Police Department 35.00 City of Wayzata\DMV 02/05/2025 125337 SQUAD 279 101-42110-441 PD LIC REGISTRATION #279 Police Department 35.00 City of Wayzata\DMV 02/05/2025 125337 SQUAD 280 101-42110-441 PD LIC REGISTRATION #280 Police Department 35.00 Total 125337:105.00 ACROSS THE STREET PRODU 02/10/2025 125338 27087 101-42260-437 BLUECARD ONLINE TRAINING ACCESS FOR DE Fire Protection Services 2,310.00 Total 125338:2,310.00 ALLEN'S SERVICE 02/10/2025 125339 25-24337 101-42110-436 INVESTIGATIVE TOWING CHARGE/SEARCH WA Police Department 206.00 Total 125339:206.00 ANCOM TECHNICAL CENTER 02/10/2025 125340 125975 440-48960-530 ANTENNA FOR STATION ALERTING Temporary North Fire Station 100.54 Total 125340:100.54 AT-SCENE LLC 02/10/2025 125341 1889 101-42110-433 ICRIMEFIGHTER SOFTWARE PD Police Department 3,801.00 Total 125341:3,801.00 Axon Enterprises Inc 02/10/2025 125342 INU5317043 101-42110-228 TASER SUPPLIES/CARTRIGES Police Department 2,165.00 Axon Enterprises Inc 02/10/2025 125342 INUS312944 101-42110-228 TASER SUPPLIES Police Department 523.20 Total 125342:2,688.20 BEAUDRY OIL & SERVICE INC 02/10/2025 125343 2839706 701-49800-212 UNLEADED FUEL Fleet Services 6,860.09 BEAUDRY OIL & SERVICE INC 02/10/2025 125343 2851182 701-49800-213 GREASE Fleet Services 154.38 BEAUDRY OIL & SERVICE INC 02/10/2025 125343 2854602 701-49800-212 DIESEL FUEL Fleet Services 4,695.54 BEAUDRY OIL & SERVICE INC 02/10/2025 125343 2863263 701-49800-213 5W30 BULK OIL Fleet Services 2,487.91 Total 125343:14,197.92 BIFFS INC 02/10/2025 125344 INV233920 101-45200-415 BIFF RENTAL-LURTON PARK Parks 121.00 Total 125344:121.00 BLUE & BROWN BACKGROUND 02/10/2025 125345 2025 TRAINI 101-42110-437 TRAINING/WIEBUSCH-BACKGROUND SCHOOL Police Department 300.00 11 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125345:300.00 BOLTON & MENK INC.02/10/2025 125346 0354778 602-49450-305 GIS MAINTENANCE SEWER Sewer 886.00 BOLTON & MENK INC.02/10/2025 125346 0354778 601-49400-305 GIS MAINTENANCE WATER Water 673.50 BOLTON & MENK INC.02/10/2025 125346 0354778 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 538.50 BOLTON & MENK INC.02/10/2025 125346 0354778 101-43170-305 GIS MAINTENANCE GENERAL Engineering 604.00 BOLTON & MENK INC.02/10/2025 125346 0354778 101-43000-305 GIS FOR STREETS Public Works Department 65.50 BOLTON & MENK INC.02/10/2025 125346 0354778 101-42400-305 GIS FOR CDD Building & Zoning 131.00 BOLTON & MENK INC.02/10/2025 125346 0354779 101-43170-304 ENGINEERING SUPPORT Engineering 614.00 BOLTON & MENK INC.02/10/2025 125346 0354780 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 104.50 BOLTON & MENK INC.02/10/2025 125346 0354781 101-43280-304 LA24-000054 GARAGE CONDOS Special Services 187.00 BOLTON & MENK INC.02/10/2025 125346 0354782 101-43280-304 LA24-000059 IDYLLVALE SHORES Special Services 276.00 BOLTON & MENK INC.02/10/2025 125346 0354788 602-49450-305 GIS MAINTENANCE SEWER Sewer 1,451.00 BOLTON & MENK INC.02/10/2025 125346 0354788 601-49400-305 GIS MAINTENANCE WATER Water 1,181.00 BOLTON & MENK INC.02/10/2025 125346 0354788 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 933.50 BOLTON & MENK INC.02/10/2025 125346 0354788 101-43170-305 GIS MAINTENANCE GENERAL Engineering 866.00 BOLTON & MENK INC.02/10/2025 125346 0354788 101-43000-305 GIS FOR STREETS Public Works Department 306.00 BOLTON & MENK INC.02/10/2025 125346 0354788 101-42400-305 GIS FOR CDD Building & Zoning 337.50 BOLTON & MENK INC.02/10/2025 125346 0354789 601-16500 23-020 LEAD SERVICE LINE STUDY 202.50 BOLTON & MENK INC.02/10/2025 125346 0354789 651-16500 25-020 2025 STORMWATER IMPROVEMENTS 524.50 BOLTON & MENK INC.02/10/2025 125346 0354789 101-43170-304 CIP ENIGINEERING SUPPORT Engineering 120.00 BOLTON & MENK INC.02/10/2025 125346 0354792 435-48979-304 25-001 2025 STREETS IMPROVEMENT 22,508.50 BOLTON & MENK INC.02/10/2025 125346 0354793 601-16500 AT&T ANTENNA REVISIONS SOUTH WATER TO 804.00 BOLTON & MENK INC.02/10/2025 125346 0354834 101-43280-304 LA24-000054 GARAGE CONDOS Special Services 95.00 BOLTON & MENK INC.02/10/2025 125346 0354835 101-43280-304 LA24-000056 BOBWHITE MEDOWS Special Services 285.00 BOLTON & MENK INC.02/10/2025 125346 0357494 402-48050-304 25-002 BROWN ROAD IMPROVEMENTS 9,524.50 Total 125346:43,219.00 BOYER TRUCKS - ST MICHAEL 02/10/2025 125347 093p27617 701-49800-222 FIRE DEPARTMENT PARTS Fleet Services 310.35 Total 125347:310.35 Capital One Trade Credit 02/10/2025 125348 3268024250 601-49400-227 WATERPLANT FROZEN CONDUIT Water 43.40 Total 125348:43.40 CECE'SIGNS INC 02/10/2025 125349 9768 405-48500-550 406 TRUCK BUILD 140.00 12 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125349:140.00 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 613-49830-381 GAS SERVICE 12/19/24-12/31/24 Golf Course 207.32 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 601-49400-381 GAS SERVICE 12/19/24-12/31/24 Water 633.24 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 602-49450-381 GAS SERVICE 12/19/24-12/31/24 Sewer 716.98 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-41900-381 GAS SERVICE 12/19/24-12/31/24 Central Services 1,261.85 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-42110-381 GAS SERVICE 12/19/24-12/31/24 Police Department 318.21 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-42260-381 GAS SERVICE 12/19/24-12/31/24 Fire Protection Services 842.88 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 613-49830-381 GAS SERVICE 1/1/25-1/18/25 Golf Course 414.63 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 601-49400-381 GAS SERVICE 1/1/25-1/18/25 Water 1,093.77 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 602-49450-381 GAS SERVICE 1/1/25-1/18/25 Sewer 1,238.37 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-41900-381 GAS SERVICE 1/1/25-1/18/25 Central Services 2,179.57 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-42110-381 GAS SERVICE 1/1/25-1/18/25 Police Department 549.63 CENTERPOINT ENERGY MAIN 02/10/2025 125350 01.2025 101-42260-381 GAS SERVICE 1/1/25-1/18/25 Fire Protection Services 1,455.89 Total 125350:10,912.34 CENTRAL PENSION FUND SOU 02/10/2025 125351 02.06.2025 F 101-21705 CENTRAL PENSION FUND 02.06.2025 2,240.00 Total 125351:2,240.00 CENTURYLINK 02/10/2025 125352 01.2025 GC 613-49830-321 GC PHONE/INTERNET 01/19/2025-02/18/2025 Golf Course 211.51 Total 125352:211.51 CITY OF BLOOMINGTON 02/10/2025 125353 24585 601-49400-489 BACTERIAL WATER TESTING Water 42.00 Total 125353:42.00 City of Orono Utilities 02/10/2025 125354 01.2025 UB 101-41900-382 01.2025 CH Central Services 82.58 City of Orono Utilities 02/10/2025 125354 01.2025 UB 101-42110-382 01.2025 PD Police Department 82.58 City of Orono Utilities 02/10/2025 125354 01.2025 UB 101-42260-382 01.2025 NORTH TEMP FIRE Fire Protection Services 148.64 City of Orono Utilities 02/10/2025 125354 01.2025 UB 101-41900-382 01.2025 PO Central Services 89.53 City of Orono Utilities 02/10/2025 125354 01.2025 UB 602-49450-382 01.2025 PW Sewer 77.19 City of Orono Utilities 02/10/2025 125354 01.2025 UB 651-49910-382 01.2025 PW Storm Water 77.19 City of Orono Utilities 02/10/2025 125354 01.2025 UB 601-49400-382 01.2025 PW Water 77.19 City of Orono Utilities 02/10/2025 125354 01.2025 UB 101-41900-382 01.2025 PW Central Services 77.19 City of Orono Utilities 02/10/2025 125354 01.2025 UB 601-49400-382 01.2025 UB WTP Water 162.74 13 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125354:874.83 CITY OF WAYZATA 02/10/2025 125355 01.2025 UTIL 602-49450-387 JANUARY 2025 SEWER Sewer 5,026.80 CITY OF WAYZATA 02/10/2025 125355 01.2025 UTIL 601-49400-387 JANUARY 2025 WATER Water 2,425.95 Total 125355:7,452.75 CJS SERVICES LLC 02/10/2025 125356 1526 101-43000-405 TASK 91992 TREE REMOVAL Public Works Department 5,700.00 CJS SERVICES LLC 02/10/2025 125356 1528 101-43000-405 TASK 91993 ROW TREE REMOVAL Public Works Department 6,300.00 CJS SERVICES LLC 02/10/2025 125356 1530 101-43000-405 TASK 91994 STUMP GRINDING Public Works Department 217.05 Total 125356:12,217.05 CUSTOM ONE HOMES 02/10/2025 125357 RPS22-0001 101-22205 ESCROW REFUND - RPS22-000125 1025 WILDH 1,000.00 Total 125357:1,000.00 DEPARTMENT OF LABOR & IND 02/10/2025 125358 ABR0338373 101-43000-319 AIR TANK INSPECTION Public Works Department 30.00 DEPARTMENT OF LABOR & IND 02/10/2025 125358 ABR0338374 101-41110-319 AIR COMPRESSOR INSPECTION Mayor & Council 10.00 Total 125358:40.00 ECM PUBLISHERS INC 02/10/2025 125359 1032949 402-48050-352 NORTH BROWN RD IMPROVEMENT 352.80 ECM PUBLISHERS INC 02/10/2025 125359 1032950 101-41900-352 FINANCE - BUDGET SUMMARY Central Services 201.60 Total 125359:554.40 EMERGENCY AUTOMOTIVE TE 02/10/2025 125360 SVC24230 101-42110-550 MAZDA GRANT BUILD/HALF CAGE Police Department 5,430.00 Total 125360:5,430.00 FACTORY MOTOR PARTS 02/10/2025 125361 1-10405006 701-49800-222 259 ENGINE PARTS Fleet Services 232.50 FACTORY MOTOR PARTS 02/10/2025 125361 1-10412442 701-49800-222 PD LED HEADLIGHTS Fleet Services 285.20 FACTORY MOTOR PARTS 02/10/2025 125361 1-10414741 701-49800-222 VEHICLE FILTERS Fleet Services 94.17 FACTORY MOTOR PARTS 02/10/2025 125361 1-10429906 701-49800-222 PD PARTS Fleet Services 529.54 FACTORY MOTOR PARTS 02/10/2025 125361 1-10436466 701-49800-222 PD PARTS Fleet Services 114.44 FACTORY MOTOR PARTS 02/10/2025 125361 1-10443505 701-49800-222 PD PARTS (STOCK)Fleet Services 475.24 FACTORY MOTOR PARTS 02/10/2025 125361 128-Z17492 701-49800-222 VEHICLE PARTS BATTERY CORE Fleet Services 60.80- FACTORY MOTOR PARTS 02/10/2025 125361 69-540279 701-49800-222 259 ENGINE PARTS Fleet Services 45.28 14 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount FACTORY MOTOR PARTS 02/10/2025 125361 70-579161 701-49800-222 256 SENSOR Fleet Services 27.88 FACTORY MOTOR PARTS 02/10/2025 125361 70-579726 701-49800-222 PD 259 PARTS Fleet Services 163.12 FACTORY MOTOR PARTS 02/10/2025 125361 70-579729 701-49800-222 PD 259 ENGINE PARTS Fleet Services 46.19 FACTORY MOTOR PARTS 02/10/2025 125361 70-580051 701-49800-222 PD PARTS Fleet Services 23.96 FACTORY MOTOR PARTS 02/10/2025 125361 70-580996 701-49800-222 PD PARTS Fleet Services 360.80 FACTORY MOTOR PARTS 02/10/2025 125361 70-581002 701-49800-222 111 STAFF VEHICLA PARTS Fleet Services 96.18 FACTORY MOTOR PARTS 02/10/2025 125361 70-581184 701-49800-222 PD PARTS Fleet Services 206.26 FACTORY MOTOR PARTS 02/10/2025 125361 70-581279 701-49800-222 PD VEHICLE PARTS BATTERY Fleet Services 194.67 FACTORY MOTOR PARTS 02/10/2025 125361 70-581343 701-49800-222 VEHICLE PARTS Fleet Services 194.67 FACTORY MOTOR PARTS 02/10/2025 125361 GV12080123 701-49800-222 PD PARTS Fleet Services 45.28- FACTORY MOTOR PARTS 02/10/2025 125361 GV12080123 701-49800-222 VEHICLE PARTS Fleet Services 112.72- Total 125361:2,871.30 FAUL PSYCHOLOGICAL 02/10/2025 125362 2272 101-42260-319 PSYCH TESTING LAUGHTON Fire Protection Services 665.00 Total 125362:665.00 FLATOUT TIRE SERVICE LLC 02/10/2025 125363 27360 701-49800-403 429 TIRE REPAIRS Fleet Services 509.00 Total 125363:509.00 GENUINE PARTS COMPANY/NA 02/10/2025 125364 615657 701-49800-222 PD PARTS Fleet Services 38.48 GENUINE PARTS COMPANY/NA 02/10/2025 125364 615838 701-49800-222 VEHICLE PARTS Fleet Services 21.98- GENUINE PARTS COMPANY/NA 02/10/2025 125364 616370 701-49800-222 259 ENGINE SWAP PARTS Fleet Services 11.21 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616410 701-49800-222 425 VIBRATOR SOLENOID Fleet Services 54.99 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616480 701-49800-222 VEHICLE PARTS #112 Fleet Services 26.96 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616525 701-49800-221 GENERATOR FILTERS Fleet Services 37.18 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616593 601-49400-405 BLOCK HEATER NEEDED FOR WATERPLANT IS Water 68.39 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616770 701-49800-222 VEHICLE PARTS Fleet Services 126.71 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616783 701-49800-222 VEHICLE PARTS Fleet Services 141.95 GENUINE PARTS COMPANY/NA 02/10/2025 125364 616792 701-49800-222 VEHICLE PARTS Fleet Services 126.71- GENUINE PARTS COMPANY/NA 02/10/2025 125364 617143 701-49800-222 PD PARTS Fleet Services 359.92 Total 125364:717.10 GEORGE STICKNEY 02/10/2025 125365 LA24-000039 101-22205 ESCROW REFUND - LA24-000039 - 1480 BRACK 5,000.00 Total 125365:5,000.00 15 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 02/10/2025 125366 023544/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 16.98 GOPHER ACE 02/10/2025 125366 023550/1 101-43000-224 TEMP MAILBOX Public Works Department 31.99 GOPHER ACE 02/10/2025 125366 023554/1 601-49400-404 BALL VALVE FOR NORTH WATER PLANT EYE W Water 14.99 GOPHER ACE 02/10/2025 125366 023578/1 101-45200-223 GENERAL MAINTENANCE - PARKS SPRAY PAIN Parks 17.97 GOPHER ACE 02/10/2025 125366 023592/1 101-41900-223 FACILITIES SUPPLIES Central Services 19.98 GOPHER ACE 02/10/2025 125366 023606/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 17.97 GOPHER ACE 02/10/2025 125366 023621/1 101-41900-221 BUILDING EQUIPMENT PARTS Central Services 17.97 GOPHER ACE 02/10/2025 125366 023626/1 601-49400-227 PVC CAP FOR NORTH WATER PLANT EYE WAS Water 1.79 GOPHER ACE 02/10/2025 125366 023655/1 101-41900-223 FACILITIES SUPPLIES Central Services 69.14 GOPHER ACE 02/10/2025 125366 23635/1 101-41900-223 FACILITIES SUPPLIES Central Services 39.36 GOPHER ACE 02/10/2025 125366 23662/1 602-49450-226 PPE Sewer 436.00 Total 125366:684.14 GOPHER STATE ONE CALL 02/10/2025 125367 501664 602-49450-406 LOCATES - SEWER Sewer 78.32 GOPHER STATE ONE CALL 02/10/2025 125367 501664 601-49400-405 LOCATES - WATER Water 78.33 Total 125367:156.65 GUARDIAN FLEET SAFETY 02/10/2025 125368 301519 101-42110-550 SQUAD SETUP MAZDA Police Department 307.10 Total 125368:307.10 HALSTEAD BRAND 02/10/2025 125369 1460 613-49830-095 PROSHOP MERCHANDISE Golf Course 300.00 Total 125369:300.00 HECKSEL MACHINE INC 02/10/2025 125370 112208 701-49800-215 METAL Fleet Services 258.00 Total 125370:258.00 HENNEPIN COUNTY ACCOUNT 02/10/2025 125371 1000238243 101-45200-404 SENTENCING TO SERVE Parks 5,220.67 Total 125371:5,220.67 HENNEPIN COUNTY TREASUR 02/10/2025 125372 1294962 613-49830-441 GC FOOD LICENSE Golf Course 211.00 HENNEPIN COUNTY TREASUR 02/10/2025 125372 1294962 613-49830-441 GC WELL WATER LICENSE Golf Course 106.00 Total 125372:317.00 16 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HENTGES, ANNE 02/10/2025 125373 01.2025 Exp 101-41500-331 MILEAGE 01.2025 Finance Department 7.28 Total 125373:7.28 HOLIDAY COMPANIES 02/10/2025 125374 0796010225 101-42110-402 CAR WASHES / HOLIDAY Police Department 264.00 Total 125374:264.00 HOLTON ELECTRIC CONTRACT 02/10/2025 125375 7845 601-49400-405 NORTH WATER PLANT ELECTRICAL REPAIR Water 4,871.95 Total 125375:4,871.95 HUNTER BENEFITS CONSULTI 02/10/2025 125376 92692 101-19999 ANNUAL MAINTENANCE FEE 400.00 Total 125376:400.00 JODENE MARQUIS 02/10/2025 125378 UB REFUND 999-10015 UB REFUND - 885 WILLOW VIEW DRIVE -MARQ 109.33 Total 125378:109.33 KIRVIDA FIRE 02/10/2025 125379 13058 101-42260-402 REPAIR TO L1 PUMP Fire Protection Services 2,305.22 Total 125379:2,305.22 KODIAK POWER SOLUTIONS 02/10/2025 125380 17435597 602-49450-406 GENERATOR MAINTENANCE LIFT STATION #26 Sewer 2,386.48 Total 125380:2,386.48 KRAEMER, LANCE 02/10/2025 125381 BOOT REIM 601-49400-226 PPE BOATS Water 105.25 KRAEMER, LANCE 02/10/2025 125381 BOOT REIM 602-49450-226 PPE BOATS Sewer 105.25 Total 125381:210.50 LANO EQUIPMENT INC 02/10/2025 125382 03-1132333 701-49800-221 452 TRACKS Fleet Services 3,467.94 Total 125382:3,467.94 LEAGUE OF MN CITIES 02/10/2025 125383 2025 LMC P 703-49960-361 2025 PROPERTY/CASUALTY INSURANCE 68,151.00 17 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125383:68,151.00 MACQUEEN EQUIPMENT LLC 02/10/2025 125384 P12073 701-49800-222 FIRE DEPARTMENT PARTS Fleet Services 477.56 Total 125384:477.56 METROPOLITAN COUNCIL ENVI 02/10/2025 125385 0001183273 602-49450-383 WASTWATER SERVICE 3/2025 Sewer 60,575.15 Total 125385:60,575.15 MINNEAPOLIS OXYGEN COMPA 02/10/2025 125386 0000139238 701-49800-215 OXYGEN, ACETYLENE Fleet Services 81.05 MINNEAPOLIS OXYGEN COMPA 02/10/2025 125386 0000139239 101-42110-221 MEDICAL OXYGEN/TANK FEE Police Department 160.00 Total 125386:241.05 MINUTEMAN PRESS 02/10/2025 125387 38220 101-41430-325 NEWSLETTER JAN-FEB Communications 2,326.13 MINUTEMAN PRESS 02/10/2025 125387 38220 101-41430-322 NEWSLETTER JAN-FEB POSTAGE Communications 1,128.32 Total 125387:3,454.45 MN DEPT OF NATURAL RESOU 02/10/2025 125389 2024 1999-6 613-49830-441 WATER PERMIT FEE Golf Course 140.00 Total 125389:140.00 MN DNR OMB 02/10/2025 125390 2025 1970-1 601-49400-405 2024 WATER USAGE Water 616.32 MN DNR OMB 02/10/2025 125390 2025 2018-0 601-49400-405 2024 WATER USEAGE Water 472.65 Total 125390:1,088.97 MTI DISTRIBUTING INC 02/10/2025 125391 1460477-00 701-49800-437 MECHANIC TRAINING Fleet Services 330.00 MTI DISTRIBUTING INC 02/10/2025 125391 1460559-00 613-49830-221 GOLF COURSE EQUIPMENT PARTS Golf Course 2,899.51 Total 125391:3,229.51 Myers Tire Supply Distribution, Inc 02/10/2025 125392 53522414 701-49800-215 SHOP SUPPLIES TIRE MACHINE Fleet Services 257.37 Total 125392:257.37 NAVARRE HARDWARE 02/10/2025 125393 349075 101-42110-201 OFFICE SUPPLIES Police Department 45.98 18 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125393:45.98 Newegg Business Inc 02/10/2025 125394 1305332941 710-49970-575 COMPUTERS - PCS - CH & PD IT Services 718.99 Newegg Business Inc 02/10/2025 125394 1305352219 710-49970-221 MONITOR - IT TECH IT Services 399.99 Total 125394:1,118.98 NOVA TECHNOLOGIES 02/10/2025 125395 IN-80009186 710-49970-329 MONTHLY PHONE SIP CHARGE 2/25 IT Services 229.16 Total 125395:229.16 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4043628270 101-42110-201 OFFICE SUPPLIES Police Department 52.66 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4043631420 101-42110-201 OFFICE SUPPLIES Police Department 116.44 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4050468940 101-42110-201 OFFICE SUPPLIES Police Department 114.82 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4085934430 101-42110-201 OFFICE SUPPLIES Police Department 66.91 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4086010010 101-42110-201 OFFICE SUPPLIES Police Department 5.59 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4086262720 101-42110-201 OFFICE SUPPLIES Police Department 65.50 ODP BUSINESS SOLUTIONS LL 02/10/2025 125396 4097587810 101-42110-201 OFFICE SUPPLIES Police Department 177.89 Total 125396:599.81 ONSITE DRUG TESTING & CON 02/10/2025 125397 01504 601-49400-319 DRUG TESTING Water 138.75 ONSITE DRUG TESTING & CON 02/10/2025 125397 01504 602-49450-319 DRUG TESTING Sewer 138.75 ONSITE DRUG TESTING & CON 02/10/2025 125397 01504 701-49800-319 DRUG TESTING Fleet Services 277.50 Total 125397:555.00 PERFORMANCE PLUS LLC dba 02/10/2025 125398 01032030 101-42260-319 MFPA ANNUAL PHYSICALS Fire Protection Services 3,608.00 Total 125398:3,608.00 POST, NICOLE 02/10/2025 125399 02.2025 NIC 101-42400-437 REIMB SEPTIC CERTIFICATION Building & Zoning 11.94 POST, NICOLE 02/10/2025 125399 02.2025 NIC 101-41300-489 EMPLOYEE RECOGNITION EVENTS SUPPLIES Administration 103.74 Total 125399:115.68 PRECISION UTILITIES 02/10/2025 125400 1700 601-49400-405 1945 FAGERNESS WATER MAIN BREAK Water 5,745.00 19 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125400:5,745.00 QUADIENT INC 02/10/2025 125401 01.2025 POS 101-41900-322 POSTAGE REFILL Central Services 1,050.00 Total 125401:1,050.00 REPUBLIC SERVICES #894 02/10/2025 125402 0894-007020 101-43100-404 TRASH SERVICE 01/01/25 - BRUSH SITE Brush Site 2.09 REPUBLIC SERVICES #894 02/10/2025 125402 0894-007020 101-45200-404 TRASH SERVICE 01/01/25-01/31/25 - LURTON PA Parks 231.00 REPUBLIC SERVICES #894 02/10/2025 125402 0894-007020 613-49830-404 TRASH SERVICE 01/01/25-01/31/25 - GOLF COU Golf Course 663.94 REPUBLIC SERVICES #894 02/10/2025 125402 0894-007020 101-41900-404 TRASH SERVICE 01/01/25-01/31/25 - POLICE DE Central Services 214.85 REPUBLIC SERVICES #894 02/10/2025 125402 0894-007020 101-41900-404 TRASH SERVICE 01/01/25-01/31/25 - CITY HALL Central Services 488.25 Total 125402:1,600.13 ROADKILL ANIMAL CONTROL 02/10/2025 125403 01.2025 101-43000-489 PICK UP ROADSIDE DEAD RACCOON Public Works Department 387.00 Total 125403:387.00 RYAN AUTO MALL 02/10/2025 125404 273048 701-49800-222 PD PARTS Fleet Services 617.40 RYAN AUTO MALL 02/10/2025 125404 273093 701-49800-222 SQUAD CAR PARTS Fleet Services 5.50 RYAN AUTO MALL 02/10/2025 125404 273150 701-49800-222 PD PARTS #259 Fleet Services 249.76 RYAN AUTO MALL 02/10/2025 125404 273223 701-49800-222 SQUAD CAR PARTS Fleet Services 52.25 Total 125404:924.91 SECURITY & SOUND CO 02/10/2025 125405 29256 710-49970-319 SECURITY SYSTEM MONITORING - PUBLIC WO IT Services 336.00 SECURITY & SOUND CO 02/10/2025 125405 29257 710-49970-319 FIRE SYSTEM MONITORING - PUBLIC WORKS IT Services 432.00 Total 125405:768.00 SHERWIN WILLIAMS 02/10/2025 125406 9603-8 101-41900-223 PAINT SUPPLIES Central Services 132.31 Total 125406:132.31 STREICHER'S 02/10/2025 125407 I1742817 101-42110-226 UNIFORMS/SCHAUER Police Department 189.98 STREICHER'S 02/10/2025 125407 I1742842 101-42110-226 UNIFORMS/SCHWARZ Police Department 141.97 STREICHER'S 02/10/2025 125407 I1743277 101-42110-226 UNIFORMS/PALM Police Department 305.99 STREICHER'S 02/10/2025 125407 I1743379 101-42110-226 UNIFORMS/WIEBUSCH Police Department 329.99 STREICHER'S 02/10/2025 125407 I1743380 101-42110-226 UNIFORMS/KIRSCHNER Police Department 356.97 20 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHER'S 02/10/2025 125407 I1743381 101-42110-226 UNIFORMS/BECK Police Department 356.97 STREICHER'S 02/10/2025 125407 I1743710 101-42110-226 UNIFORMS/SONNEK Police Department 164.95 STREICHER'S 02/10/2025 125407 I1743859 101-42110-226 UNIFORMS/SLIPKA Police Department 269.99 STREICHER'S 02/10/2025 125407 I1743897 101-42110-226 UNIFORMS/SZCZEPANIK Police Department 99.99 Total 125407:2,216.80 STREICHER'S 02/10/2025 125408 CM301757 101-42260-226 RETURN OF DUTY BOOTS Fire Protection Services 155.00- STREICHER'S 02/10/2025 125408 I1741576 101-42260-226 DUTY UNIFORM FOR PAUL WILSON Fire Protection Services 161.97 STREICHER'S 02/10/2025 125408 I1742845 101-42260-226 DUTY UNIFORM FOR BROOKS Fire Protection Services 31.99 STREICHER'S 02/10/2025 125408 I1742846 101-42260-226 DUTY UNIFORM ITEMS Fire Protection Services 44.00 STREICHER'S 02/10/2025 125408 I1742847 101-42260-226 DUTY UNIFORM FOR JACKSON Fire Protection Services 246.98 STREICHER'S 02/10/2025 125408 I1742853 101-42260-226 DUTY UNIFORM FOR BROOKS Fire Protection Services 164.99 Total 125408:494.93 SUMMIT FIRE PROTECTION 02/10/2025 125409 2846478 651-49910-319 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Storm Water 183.00 SUMMIT FIRE PROTECTION 02/10/2025 125409 2846478 101-43000-319 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Public Works Department 184.10 SUMMIT FIRE PROTECTION 02/10/2025 125409 2846478 601-49400-319 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Water 183.00 SUMMIT FIRE PROTECTION 02/10/2025 125409 2846478 602-49450-319 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Sewer 184.00 Total 125409:734.10 TERMINAL SUPPLY INC.02/10/2025 125410 93460-00 701-49800-215 SHOP SUPPLIES - NUTS/BOLTS/WIRING Fleet Services 216.36 TERMINAL SUPPLY INC.02/10/2025 125410 93460-00 701-49800-222 VEHICLE PARTS Fleet Services 182.44 TERMINAL SUPPLY INC.02/10/2025 125410 93913-00 701-49800-222 259 WIRING HARNESS TIES Fleet Services 59.41 TERMINAL SUPPLY INC.02/10/2025 125410 94874-00 701-49800-215 SHOP SUPPLIES HYDRAULIC FITTINGS Fleet Services 652.53 Total 125410:1,110.74 THOMSON REUTERS - WEST 02/10/2025 125411 851413910 101-42110-311 DATA PROCESSING/THOMSON REUTERS Police Department 318.14 Total 125411:318.14 TIMESAVER OFF SITE SECRET 02/10/2025 125412 29880 101-41110-319 CITY COUNCIL MINUTES 01/27/2025 Mayor & Council 253.00 TIMESAVER OFF SITE SECRET 02/10/2025 125412 29881 101-41110-319 CITY COUNCIL MINUTES 01/13/2025 Mayor & Council 212.50 Total 125412:465.50 TOLL GAS & WELDING SUPPLY 02/10/2025 125413 0010207247 701-49800-215 OXYGEN ACETYLENE TANKS Fleet Services 13.64 21 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125413:13.64 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 101-45200-226 UNIFORMS-PARKS Parks 16.62 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 101-41900-226 UNIFORMS-FACILITY Central Services 6.76 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 16.62 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 101-43000-226 UNIFORMS-STREETS Public Works Department 63.58 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 651-49910-226 UNIFORMS - STORMWATER Storm Water 63.58 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 601-49400-226 UNIFORMS PW-WATER DEPT Water 13.64 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 13.64 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 701-49800-226 UNIFORMS - FLEET Fleet Services 41.03 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 101-41900-223 MOPS/CLEANING TOWELS Central Services 30.52 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 701-49800-221 SHOP TOWELS - PW Fleet Services 3.91 UNIFIRST CORPORATION 02/10/2025 125414 1410117056 101-43000-404 RUGS-PW Public Works Department 28.73 UNIFIRST CORPORATION 02/10/2025 125414 1410118575 101-41900-404 RUGS AND CLEANING SUPPLY MAINTENANCE - Central Services 90.36 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 101-45200-226 UNIFORMS-PARKS Parks 16.42 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 16.42 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 101-41900-226 UNIFORMS-FACILITY Central Services 6.56 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 101-43000-226 UNIFORMS-STREETS Public Works Department 62.95 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 651-49910-226 UNIFORMS - STORMWATER Storm Water 62.95 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 601-49400-226 UNIFORMS PW-WATER DEPT Water 90.60 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 90.60 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 701-49800-226 UNIFORMS - FLEET Fleet Services 40.59 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 101-41900-223 MOPS/CLEANING TOWELS Central Services 30.52 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 701-49800-221 SHOP TOWELS - PW Fleet Services 3.91 UNIFIRST CORPORATION 02/10/2025 125414 1410118871 101-43000-404 RUGS-PW Public Works Department 28.73 Total 125414:839.24 WASTE MANAGEMENT 02/10/2025 125415 7985753-159 603-49500-442 DUMPSTER FOR ROADSIDE DEBRIS Recycling 1,680.00 WASTE MANAGEMENT 02/10/2025 125415 7997743-159 603-49500-442 DUMPSTER FOR ROADSIDE DEBRIS Recycling 836.92 WASTE MANAGEMENT 02/10/2025 125415 7997744-159 603-49500-442 DUMPSTER FOR ROADSIDE DEBRIS Recycling 3,000.00 WASTE MANAGEMENT 02/10/2025 125415 8010173-159 603-49500-442 LATE CHARGE Recycling 42.00 WASTE MANAGEMENT 02/10/2025 125415 8024010-159 603-49500-442 LATE CHARGE DUMPSTER FOR ROADSIDE DEB Recycling 62.92 WASTE MANAGEMENT 02/10/2025 125415 8024011-159 603-49500-442 LATE CHARGE DUMPSTER FOR ROADSIDE DEB Recycling 75.00 WASTE MANAGEMENT 02/10/2025 125415 8035525-159 603-49500-442 LATE CHARGE DUMPSTER FOR ROADSIDE DEB Recycling 62.92 Total 125415:5,759.76 WESTSIDE WHOLESALE TIRE 02/10/2025 125416 958692 701-49800-222 111 STAFF VEHICLE TIRES Fleet Services 509.20 22 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 125416:509.20 WIEBUSCH, TREY 02/10/2025 125417 02.2025 TRE 101-42110-226 UNIFORM/WIEBUSCH Police Department 252.01 Total 125417:252.01 WILLIAM TURNER 02/10/2025 125418 LA24-000043 101-22205 ESCROW REFUND - LA24-000043 1760 SHADYW 700.00 WILLIAM TURNER 02/10/2025 125418 LA24-000043 999-10016 DEDUCTED LEGAL FEES 82.50- Total 125418:617.50 XCEL ENERGY 02/10/2025 125419 908561288 602-49450-381 3425 LYRIC 11/24/24-12/26/24 Sewer 31.66 XCEL ENERGY 02/10/2025 125419 908602821 101-42260-381 ELECTRIC SERVICE 12/03/24-12/29/24 Fire Protection Services 111.54- XCEL ENERGY 02/10/2025 125419 908602821 101-41900-381 ELECTRIC SERVICE 12/03/24-12/29/24 Central Services 217.50- XCEL ENERGY 02/10/2025 125419 908602821 101-42110-381 ELECTRIC SERVICE 12/03/24-12/29/24 Police Department 217.50- XCEL ENERGY 02/10/2025 125419 908602821 101-42110-381 ELECTRIC SERVICE 12/03/24-12/29/24 Police Department 9.47 XCEL ENERGY 02/10/2025 125419 908602821 101-43000-381 ELECTRIC SERVICE 12/03/24-12/29/24 Public Works Department 30.64- XCEL ENERGY 02/10/2025 125419 908602821 101-43000-386 ELECTRIC SERVICE 12/03/24-12/29/24 Public Works Department 1,287.27 XCEL ENERGY 02/10/2025 125419 908602821 101-45200-381 ELECTRIC SERVICE 12/03/24-12/29/24 Parks 2.06- XCEL ENERGY 02/10/2025 125419 908602821 601-49400-381 ELECTRIC SERVICE 12/03/24-12/29/24 Water 822.61- XCEL ENERGY 02/10/2025 125419 908602821 602-49450-381 ELECTRIC SERVICE 12/03/24-12/29/24 Sewer 507.45- XCEL ENERGY 02/10/2025 125419 908602821 613-49830-381 ELECTRIC SERVICE 12/03/24-12/29/24 Golf Course 57.93- XCEL ENERGY 02/10/2025 125419 911710955 101-43000-386 OCB TRAFFIC SIGNAL 12/17/24-01/20/25 Public Works Department 50.98 XCEL ENERGY 02/10/2025 125419 911864232 101-41900-381 PW BUILDING ELECTRICITY 12/17/24-12/31/2024 Central Services 1,002.47 XCEL ENERGY 02/10/2025 125419 911864232 101-41900-381 PW BUILDING ELECTRICITY 01/01/25-01/20/25 Central Services 1,310.93 XCEL ENERGY 02/10/2025 125419 912825561 602-49450-381 3425 LYRIC 12/26/24-1/28/25 Sewer 35.27 XCEL ENERGY 02/10/2025 125419 913512547 101-42260-381 ELECTRIC SERVICE 11/20/24-12/23/24 Fire Protection Services 2,050.00 XCEL ENERGY 02/10/2025 125419 913512547 613-49830-381 ELECTRIC SERVICE 11/20/24-12/23/24 Golf Course 211.27 XCEL ENERGY 02/10/2025 125419 913512547 602-49450-381 ELECTRIC SERVICE 11/20/24-12/23/24 Sewer 3,857.99 XCEL ENERGY 02/10/2025 125419 913512547 601-49400-381 ELECTRIC SERVICE 11/20/24-12/23/24 Water 7,106.38 XCEL ENERGY 02/10/2025 125419 913512547 101-45200-381 ELECTRIC SERVICE 11/20/24-12/23/24 Parks 34.16 XCEL ENERGY 02/10/2025 125419 913512547 101-43000-386 ELECTRIC SERVICE 11/20/24-12/23/24 Public Works Department 3,862.15 XCEL ENERGY 02/10/2025 125419 913512547 101-43000-381 ELECTRIC SERVICE 11/20/24-12/23/24 Public Works Department 296.12 XCEL ENERGY 02/10/2025 125419 913512547 101-42110-381 ELECTRIC SERVICE 11/20/24-12/23/24 Police Department 39.97 XCEL ENERGY 02/10/2025 125419 913512547 101-42110-381 ELECTRIC SERVICE 11/20/24-12/23/24 Police Department 1,388.07 XCEL ENERGY 02/10/2025 125419 913512547 101-41900-381 ELECTRIC SERVICE 11/20/24-12/23/24 Central Services 1,388.06 Total 125419:21,994.99 23 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ZAYO GROUP LLC 02/10/2025 125420 21223670 602-49450-321 PHONE SERVICE 01/23/25-02/22/25 Sewer 129.84 ZAYO GROUP LLC 02/10/2025 125420 21223670 101-41900-321 PHONE SERVICE 01/23/25-02/22/25 Central Services 259.57 ZAYO GROUP LLC 02/10/2025 125420 21223670 601-49400-321 PHONE SERVICE 01/23/25-02/22/25 Water 132.34 ZAYO GROUP LLC 02/10/2025 125420 21223670 613-49830-321 PHONE SERVICE 01/23/25-02/22/25 Golf Course 17.24 ZAYO GROUP LLC 02/10/2025 125420 21223670 101-42110-321 PHONE SERVICE 01/23/25-02/22/25 Police Department 129.84 Total 125420:668.83 ZUMBRO TOOLS 02/10/2025 125421 0129251314 701-49800-240 MECHANICS TOOLS Fleet Services 374.00 Total 125421:374.00 JH LARSON COMPANY 02/10/2025 125422 S103307497.101-41900-223 LIGHT BULBS Central Services 153.00 Total 125422:153.00 AMAZON CAPITAL SERVICE 02/10/2025 20130617 17NQ-DFNT-602-49450-226 RAIN GREAR PPE Sewer 189.91 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1HWC-DQG 101-42110-201 OFFICER SUPPLIES Police Department 23.99 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1HWC-DQG 101-42110-240 PROPERTY ROOM EVIDENCE SLEEVE Police Department 95.99 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1K4V-1TTH-101-42260-223 CLEANING SUPPLIES Fire Protection Services 88.01 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1Q3H-64NT-701-49800-215 SHOP SUPPLIES Fleet Services 150.79 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1Q3H-64NT-701-49800-240 MECHANICS TOOLS Fleet Services 119.88 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1Q3H-64NT-405-48500-550 701 CAPITAL TRUCK BUILD 542.95 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1Q6Q-Q41Y-601-49400-201 PW OFIICE SUPPLIES Water 27.39 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-602-49450-226 PPE JASON & LANCE Sewer 252.04 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-602-49450-226 PPE JASON & LANCE Sewer 184.95 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-101-43000-224 HOSE FOR BRINE PUMP Public Works Department 39.99 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-101-43000-224 MOUSE FOR COMPUTER Public Works Department 69.99 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-101-43000-224 MAGNETS Public Works Department 7.99 AMAZON CAPITAL SERVICE 02/10/2025 20130617 1RRR-4Q4K-101-43000-489 DISCOUNT Public Works Department 1.67- AMAZON CAPITAL SERVICE 02/10/2025 20130617 1XX1-GCKX-101-41900-201 PAPER PLATES Central Services 72.00 Total 20130617:1,864.20 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CA 651-49910-437 STORMWATER RECERTIFICATION Storm Water 165.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-439 RECRUITMENT/SRO CAREER FAIR Police Department 42.82 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-439 RESERVE UOF MEETING Police Department 170.66 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-404 GARAGE PD1 CORD REELS Police Department 166.10 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-403 MEDICAL EQUIPMENT Police Department 419.55 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-439 INVESTIGATIVE MEETING Police Department 89.53 24 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 701-49800-222 VEHICLE PARTS Fleet Services 526.10 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 701-49800-402 U-11 EXHAUST WORK Fleet Services 375.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 701-49800-222 VEHICLE PARTS Fleet Services 363.00- CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-43000-437 BRENT'S TRAFFIC CONTROL SUPERVISOR CLA Public Works Department 150.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-43000-404 GARAGE DOOR OPENERS HIGH SPEED Public Works Department 934.49 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-433 IACP 2025 MEMBERSHIP Police Department 220.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-433 FBINA 2025 MEMBERSHIP Police Department 125.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-433 PELOTON MONTHLY FEE Police Department 47.76 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-560 OFFICE CHAIR - SILTALA Police Department 141.07 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42110-321 APPLE APP FOR SQUAD PHONES ANNUAL FEE Police Department 21.69 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 710-49970-416 SHUTTERSTOCK IMAGE LICENSING IT Services 650.07 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41300-489 DOCUMENT CLEAN UP DAY Administration 150.95 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41300-489 DOCUMENT CLEAN UP DAY Administration 53.11 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41900-201 OFFICE SUPPLIES - ADMIN DEPT Central Services 43.87 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41900-201 OFFICE SUPPLIES - ADMIN DEPT Central Services 52.97 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41110-439 CITY COUNCIL MEALS 01/13/2025 Mayor & Council 142.79 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41300-489 WELCOME BREAKFAST ADMIN TANO Administration 84.45 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41300-489 WELCOME BREAKFAST ADMIN TANO Administration 37.77 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 601-49400-216 ANNUAL TIER II HSEM WATER CHEMICAL REPO Water 229.84 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 601-49400-433 AWWA MEMBERSHIP Water 300.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-437 TRAINING VIDEO SOFTWARE Fire Protection Services 249.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 22.45 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 14.95 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-201 OFFICE FURNITURE Fire Protection Services 183.90 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-437 FLIGHT TO CONFERENCE FOR SHEA Fire Protection Services 491.56 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-437 FLIGHT TO CONFERENCE FOR ADAMS Fire Protection Services 491.56 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-226 SHIELDS FOR NEW FIREFIGHTERS Fire Protection Services 344.62 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-439 FOOD FOR MORNING ANNUAL PHYSICALS Fire Protection Services 47.48 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 6.45 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 22.25 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-437 TRAINING CONFERENCE Fire Protection Services 27.46 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42400-437 BUILDING OFFICIAL CLASSES Building & Zoning 525.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41300-489 STAFF APPRECIATION EVENT Administration 23.85 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 710-49970-311 ZOOM SUBSCRIPTION IT Services 15.99 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41500-437 EHLERS SEMINAR/TRAINING - M. JIN Finance Department 100.00 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-42260-319 BACKGROUND CHECK - SMITH, WAHLGREN Fire Protection Services 161.62 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 601-49400-319 BACKGROUND CHECK - HOLM Water 29.93 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 602-49450-319 BACKGROUND CHECK - HOLM Sewer 29.92 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41900-319 BACKGROUND CHECK - SMIEJA Central Services 59.85 CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41900-319 BACKGROUND CHECK - MEJIA Central Services 63.95 25 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 02/10/2025 20130618 01.2025 CAR 101-41500-433 2025 MNGFOA MEMBERSHIP - M JIN Finance Department 70.00 Total 20130618:7,959.38 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 2010527 101-41900-223 FACILITY SUPPLIES Central Services 21.93 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 2010528 101-41900-223 FACILITY SUPPLIES Central Services 229.00 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 3523429 101-45200-223 PARK SUPPLIES Parks 37.97 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 4011622 101-41900-404 INSULATION Central Services 131.86 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 5010143 101-41900-221 EQUIPMENT PARTS & ACCESSORIES Central Services 482.44 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 5011400 101-41900-404 BUILDING REPAIR SUPPLIES Central Services 287.68 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 5011408 101-41900-221 EQUIPMENT PARTS & ACCESSORIES Central Services 109.30 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 7312962 101-41900-221 EQUIPMENT PARTS & ACCESSORIES Central Services 302.41 HOME DEPOT CREDIT SERVIC 02/10/2025 20130619 8064890 101-41900-223 VACUUM Central Services 299.00 Total 20130619:1,901.59 MEDSURETY LLC 02/10/2025 20130620 38393 101-41900-319 FEBRUARY 2025 FEES Central Services 209.50 MEDSURETY LLC 02/10/2025 20130620 MFSA M. CU 101-21719 MFSA 12.2024-01.2625 FUNDS 46.59 Total 20130620:256.09 PSN: PAYMENT SERVICE INVOI 02/10/2025 20130621 306749 602-49450-312 SEWER FUND PSN FEES 01.25 Sewer 346.65 PSN: PAYMENT SERVICE INVOI 02/10/2025 20130621 306749 651-49910-312 STORMWATER PSN FEES 01.25 Storm Water 346.65 PSN: PAYMENT SERVICE INVOI 02/10/2025 20130621 306749 601-49400-312 WATER FUND PSN FEES 01.25 Water 346.65 PSN: PAYMENT SERVICE INVOI 02/10/2025 20130621 306848 101-41900-312 MISC PSN FEES 01.25 Central Services 7.15 PSN: PAYMENT SERVICE INVOI 02/10/2025 20130621 306970 101-41900-312 BUILDING PERMIT PSN FEES 01.25 Central Services 6.60 Total 20130621:1,053.70 SQUARE SERVICES 02/10/2025 20130622 02.2025 613-49830-312 GC SQUARE FEE 02/01/25-03/01/25 Golf Course 35.00 Total 20130622:35.00 STREET FLEET EXPEDITED LL 02/10/2025 20130623 569552 701-49800-222 VEHICLE HARNESS TIES Fleet Services 96.30 Total 20130623:96.30 UNITED STATES POSTAL SERVI 02/10/2025 20130624 01.2025 UB 602-49450-322 01.2025 UB POSTAGE Sewer 612.26 UNITED STATES POSTAL SERVI 02/10/2025 20130624 01.2025 UB 601-49400-322 01.2025 UB POSTAGE Water 612.26 UNITED STATES POSTAL SERVI 02/10/2025 20130624 01.2025 UB 651-49910-322 01.2025 UB POSTAGE Storm Water 612.26 26 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 1/28/2025 - 2/10/2025 Feb 06, 2025 01:52PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130624:1,836.78 Grand Totals: 345,566.39 27 Date: February 10, 2025 Item: 3 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Work Session Schedule 1.Purpose: The purpose of the action item is to forecast future work session agendas. 2. 2025 Date Subject Date 13 Jan 14 Jul 27 Jan Council Code of Conduct Special Elections Council Goals 28 Jul General Fund Budget Update 10 Feb Council Code of Conduct (Part 2)11 Aug 24 Feb Interview Commissioner Applicants (Parks/Planning)25 Aug Enterprise Budget Update 10 Mar Average Lakeshore set back (Part 6)8 Sep Preliminary Levy / Budget 14 Apr Joint Meeting With Parks Commission 22 Sep 28 Apr Street Maintenance 2026 13 Oct Draft Capital Improvement Plans 12 May City Goals and Vision Discussion 27 Oct Draft Capital Improvement Plans 26 May Social Media Policy and Procedures 10 Nov 9 Jun 24 Nov Fee Schedule Update 23 Jun Preliminary Budget Guidance 2026 8 Dec None Background: This is an opportunity for council members to propose and agree to future work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council meetings. The table below lists upcoming proposed subjects and dates. 3.Staff Recommendation: I recommend the next work session occur as scheduled. AGENDA ITEM COUNCIL ACTION REQUESTED Move to approve the draft work session schedule. 28 Date: February 10, 2025 Item: 4 Presenter: Joe Ruthenberg, Superintendent - Parks, Facilities Section: Consent Agenda Title: Donation to Lurton Dog Park - Resolution 7553 1.Purpose: The purpose of this action item is to gain approval to accept a donation to the city. 2.Background: Phoebe Stavig has made a donation to the Lurton Park Fund to support the dog park operation. 3.Donations Received: $15.00 cash donation. 4.Staff Recommendation: I recommend the city accept the generous donation of $15.00. AGENDA ITEM COUNCIL ACTION REQUESTED Motion for approval to accept donation of $15 from Phoebe Stavig. Thank you Phoebe Stavig for your kind and generous donation to the Susan E. Luton Dog Park. Exhibits Resolution 7553 Donation 29 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7553 A RESOLUTION ACCEPTING A DONATION WHEREAS, the city of Orono is authorized by Minn. Stat. 465.03 to accept donations of real and personal property for the benefit of its citizens and is specifically authorized to accept gifts; WHEREAS, Phoebe Stavig has offered to donate $15.00 to city of Orono for the Susan E. Lurton Nature and Off Leash Dog Park; and WHEREAS, the donation is for the benefit of its residents; and WHEREAS, the City Council finds that it is appropriate to accept the donation. RESOLVED that the Orono City Council gratefully accepts the donation to be used by the city of Orono. FURTHER, staff will acknowledge receipt of the donation expressing appreciation. Adopted by the City Council of Orono, Minnesota at a regular meeting held February 10, 2025. ATTEST:CITY OF ORONO _____________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor 30 Date: February 10, 2025 Item: 5 Presenter: Laura Oakden, Community Development Director Section: Consent Agenda Title: Planning Commission Appointments - Resolution 7555 1.Purpose: To make appointments to the Planning Commission 2.Background: The Planning Commission is made up of seven regular members who serve staggered 3-year terms. City Code Section 74-2 prescribes membership to include individuals from all areas of the city including lakeshore, rural (2+ acre lots), and urban areas (<2 acre lots) in order to provide diverse perspectives. A commissioner can serve up to three 3-year terms. The current Commissioners: Commissioner Current Term End Status City District Scott Kirchner 3/31/2026 Active, 2nd term Rural Christopher Bollis, Chair 3/31/2025 Request Re- Appointment for 3rd term (2028) Rural, Lake Jon Ressler 3/31/2027 Active, 3rd term Urban, Lake Mark McCutcheon 3/31/2025 Resign 3/31/2025- Move to Alternate Rural Bob Erikson 3/31/2027 Resign 2/19/2025 Urban, Lake Gary Kraemer 3/31/2026 Resign Urban, Lake Dennis Libby 3/31/2027 Resign 10/20/2024 Rural Ted Schulze Alternate Active, Annual Rural The City Council has conducted interviews of 4 applicants for the commission. Council directed staff to draft a resolution to appoint 3 interviewees as regular commissioners and 1 as an alternate commissioner. Commissioner Bollis requested to be re-appointed to serve their third term. Two of the resigning commissioners had time left on their terms and to maintain staggered terms limits two of the newly appointed commissioners will serve the remaining 2 years of those terms. APPOINTMENT/DESIGNATION Term End Name Planning Commission Reappointment March 31, 2028 Chris Bollis Planning Commissioner March 31st, 2028 Kelly Prchal Planning Commissioner March 31st, 2027 Andrew Jarnot Planning Commissioner March 31st, 2027 Thomas Brandabur Planning Commissioner- Alternate March 31st, 2026- Annual Drew Herther 3.Cost: AGENDA ITEM 31 The Planning Commission is a volunteer appointed position by the City Council; commissioners are not paid. 4.Staff Recommendation: Staff is recommending to adopt resolution 7555 to appoint new planning commissioners. COUNCIL ACTION REQUESTED Motion to adopt Resolution 7555. Exhibits Resolution 7555 32 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO.7555 A RESOLUTION DESIGNATING APPOINTMENTS TO PLANNING COMMISION WHEREAS,the City of Orono, is authorized by Minn. Stat. 462.354, may create a planning agency; and WHEREAS, City Code of Ordinances section 74 establishes a Planning Commission of seven members; and WHEREAS,the city council conducted interviews on February 3; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono, Minnesota new appointments for the Orono Planning Commission are as follows: APPOINTMENT/DESIGNATION Term End Name Planning Commissioner Reappointment March 31, 2028 Chris Bollis Planning Commissioner March 31, 2028 Kelly Prchal Planning Commissioner March 31, 2027 Andrew Jarnot Planning Commissioner March 31, 2027 Thomas Brandabur Planning Commissioner Alternate March 31, 2026 - Annual Drew Herther Adopted by the City Council of Orono, Minnesota at a regular meeting held February 10, 2025. ATTEST:CITY OF ORONO _____________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor 33 Date: February 10, 2025 Item: 6 Presenter: Correy Farniok, Police Chief Section: Consent Agenda Title: Accept Resignation of Police Officer 1.Purpose: The purpose of this action item is to gain approval accepting Officer Abigail Saulters resignation. 2.Background: Abigail Saulters (Ellavsky) was hired as a police officer by the city of Orono on December 9, 2024. Abigail Saulters submitted an email resigning from the position of police officer on February 4, 2025. 3.Staff Recommendation: I recommend accepting the resignation of Abigail Saulters effective February 4, 2025 AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the resignation of Abigail Saulters effective February 4, 2025 34 Date: February 10, 2025 Item: 7 Presenter: Correy Farniok, Police Chief Section: Consent Agenda Title: Technology Improvements to the Police Department 1.Purpose: To seek approval from the council for a technology upgrade initiative aimed at upgrading visual and audio capabilities and enhancing operational efficiency. 2.Background: The current technology in the training room/Emergency Operation Center (EOC) has become outdated, leading to inefficiencies and not optimal for hosting meetings, trainings and when operated as an EOC. This project was identified and supported in the 2025 Capital Improvement Plan. 3.Scope: This project includes the following upgrades: -Larger television monitors, a large projection screen and laser projector -Audio speakers throughout the room -Equipment controller similar to the council chambers. -Wiring, installation and programming of the equipment 4.Cost: The estimated cost for the technology upgrade is $30,600.00, which includes procurement, installation, system set up, programming and training. 5.Funding: This project was identified and approved in the 2025 Capital Improvement Plan. The funding sources for this project will be from the Police Forfeitures (Treasury Funds). 6.Staff Recommendation: It is recommended that the council approve the proposed technology upgrades project and allocate the necessary funds from the police forfeiture account. AGENDA ITEM COUNCIL ACTION REQUESTED The council to approve the proposed technology upgrade project and the use of Police Forfeiture account to fund this project. Exhibits Est_14024_from_Security__Sound_Co._9828.pdf 35 Estimate Date 1/15/2025 Estimate # 14024 Name / Address CITY OF ORONO 2750 KELLEY PARKWAY ORONO, MN 55356 *email - invoices@oronomn.gov 721 Industrial Blvd,Suite C2 Watertown, MN 55388 Rep Project IP CAMERA ESTIMATE Phone # (952) 955-5075 Fax #E-mail mail@securityandsoundco.com Web Site www.securityandsoundco.com Total Subtotal Sales Tax (0.0%) THIS ESTIMATE DOES NOT INCLUDE SALES TAX Description Qty Cost Total POLICE DEPT - TRAINING ROOM UPGRADE THE AUDIO / VIDEO / CONTROL SYSTEM PANASONIC 5200 LUMEN LASER PROJECTOR 1 3,279.00 3,279.00 EPS 120" 16 X 9 COMMERCIAL FIXED HD PROJECTION SCREEN 1 965.00 965.00 CHEIF PROJECTOR COLUMN - TRUSS PLATE - PKG. 1 389.00 389.00 CHEIF PROJECT ADJ MOUNT 1 328.00 328.00 SAMSUNG 75" PRO SERIES HIGH DEFINITION LED MONITOR (3yr warranty) 2 1,274.00 2,548.00 CHEIF EX-LARGE FLAT PANEL MONITOR MOUNT w/TILT 2 194.00 388.00 Page 1 36 Estimate Date 1/15/2025 Estimate # 14024 Name / Address CITY OF ORONO 2750 KELLEY PARKWAY ORONO, MN 55356 *email - invoices@oronomn.gov 721 Industrial Blvd,Suite C2 Watertown, MN 55388 Rep Project IP CAMERA ESTIMATE Phone # (952) 955-5075 Fax #E-mail mail@securityandsoundco.com Web Site www.securityandsoundco.com Total Subtotal Sales Tax (0.0%) THIS ESTIMATE DOES NOT INCLUDE SALES TAX Description Qty Cost Total FIBER OPTIC - PLENUM HDMI CABLE PACKAGE - INSTALLED - PROJECTOR - MAIN FEED - MONITORS x2 4 185.00 740.00 DISPLAY DATA CABLING 3 80.00 240.00 PLENUM - WEST PENN - CONTROL AND SPEAKER WIRE PACKAGE - INSTALLED 5 95.00 475.00 WALL PASS THRU'S 6 29.00 174.00 WALL TRACKING PKG. -INSTALLED 1 385.00 385.00 1.25" CONDUIT PKG. - INSTALLED 1 635.00 635.00 EXTRON XPA U 2 CHANNEL POWER AMP 1 699.00 699.00 PROFICIENT PRO - 2 WAY TRUSS MOUNT CEILING SPEAKER (black) 4 149.00 596.00 Page 2 37 Estimate Date 1/15/2025 Estimate # 14024 Name / Address CITY OF ORONO 2750 KELLEY PARKWAY ORONO, MN 55356 *email - invoices@oronomn.gov 721 Industrial Blvd,Suite C2 Watertown, MN 55388 Rep Project IP CAMERA ESTIMATE Phone # (952) 955-5075 Fax #E-mail mail@securityandsoundco.com Web Site www.securityandsoundco.com Total Subtotal Sales Tax (0.0%) THIS ESTIMATE DOES NOT INCLUDE SALES TAX Description Qty Cost Total EXTRON EQUIPMENT CONTROLLER - CPU 1 1,389.00 1,389.00 EXTRON TABLETOP TLP TOUCH PANEL PRO 1 1,976.00 1,976.00 EXTRON DXP44 DIGITAL MATRIX SWITCHER 1 3,679.00 3,679.00 LUXUL 12 PORT POE MANAGED SWITCH 1 534.00 534.00 KRAMER 4K DIGITAL AUDIO DE-EMBEDDER 1 442.00 442.00 FURMAN - RACK - POWER CONDITIONER - 8P 1 154.00 154.00 SYSTEM - PROGRAMMING - SETUP - COMMISSIONING - GREG WAGNER - PROGRAMMER 1 2,195.00 2,195.00 COMPLETE SYSTEM WIRING / TERMINATION / INSTALLATION / TRAINING 1 7,800.00 7,800.00 EQUIPMENT FREIGHT / DELIVERY - INCLUDES PRO MONITORS 1 590.00 590.00 Page 3 38 Estimate Date 1/15/2025 Estimate # 14024 Name / Address CITY OF ORONO 2750 KELLEY PARKWAY ORONO, MN 55356 *email - invoices@oronomn.gov 721 Industrial Blvd,Suite C2 Watertown, MN 55388 Rep Project IP CAMERA ESTIMATE Phone # (952) 955-5075 Fax #E-mail mail@securityandsoundco.com Web Site www.securityandsoundco.com Total Subtotal Sales Tax (0.0%) THIS ESTIMATE DOES NOT INCLUDE SALES TAX Description Qty Cost Total OPTIONS FOR VIDEO CONFERENCING - NOTE: THE KIT CONTAINS THE STREAMING INTERFACE / PTZ CAMERA / WALL MOUNT - VADDIO 10x IP PTZ - EASY IP MIXER BASE KIT - WHT $5,995 - SHURE CEILING ARRAY MICROPHONE - WHT $4,279 - VADDIO 10x 2nd(CAMERA) - IP PTZ CAMERA - $3,299 - VIDEO CONFERENCING WIRING PKG. - $425 - VIDEO CONFERENCING SYSTEM INSTALLATION - $1,950 Note: SHEETROCK REPAIR / PAINTING / ELECTRICAL (if needed) BY OTHERS Page 4 $30,600.00 $30,600.00 $0.00 39 Date: February 10, 2025 Item: 8 Presenter: Correy Farniok, Police Chief Section: Consent Agenda Title: Safety Improvements to the Police Department 1.Purpose: To seek approval from the council for safety improvement projected for the police department. 2.Background: In response to increased security concerns and potential threats to public safety, a safety improvement identified the need for enhanced protective measure in the police department. Ballistic glass provides a critical barrier against firearm related incidents, provides enhanced glass breakage protection, improves safety for employees, victims and visitors at the police department. Features of the product: Enhanced Security: Protects employees and the public from potential armed threats. Crime Prevention: Deters attacks and potential break ins to the police department. Industry Best Practice: Other municipalities have successfully implemented ballistic glass as part of their security infrastructure. 3.Scope: The scope of the project is to add 142 sq ft of bullet resistant laminate to select OPD windows. 4.Cost: The estimated cost for product, window prep and installation is estimated at $32,537.85 5.Funding: This project was identified and approved in the 2025 Capital Improvement Plan. The funding source for this project will be from the Police Forfeiture (Treasury Funds). 6.Staff Recommendation: It is recommended that the council approve the proposed safety improvement project and allocate the necessary funds from the police forfeiture account. AGENDA ITEM COUNCIL ACTION REQUESTED The council to approve the proposed safety improvement project and the use of Police Forfeiture account to fund this project. Exhibits Police Safety Improvements 2025.pdf 40 41 42 Date: February 10, 2025 Item: 9 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Architecture Design for Public Works Commodities Yard (24-035) 1.Purpose: The purpose of this action item is to gain council approval to contract with Oertel Architects to provide architectural support for the planning and engineering of the public works salt shed and commodities area. 2.Background: The salt shed and commodities storage area are a critical component to the city's public works operations. The purpose of the facility is to provide an environmentally sound storage facility for the bulk materials needed to support public infrastructure maintenance operations. In addition to Orono, the facility supports Spring Park, Minnetonka Beach and the Orono Public School District. The commodities area was originally included in the design for the new public works facility but was removed due to the dramatic increase in construction costs coming out of the pandemic at the time of the project bid. Sufficient funds to complete the project are now available in the facilities fund. The old site is not well suited for this purpose with its suboptimal shape, minimal storage capacity, proximity to wetlands and proximity to high density residential housing. Council previously approved the proposal from Bolton and Menk for a civil engineering design work. The architectural work includes design and specs for the building and associated structural engineering. 3.Scope: The project scope consists of construction of a salt shed and commodities bins at the new public works facility. 4.Cost: Oertel has provided a scope of services for a fee estimate not to exceed $35,950 (Exhibit A). 5.Funding: The 2025 Capital improvement budgeted $1,300,000 for the project from the Facilities Fund. 6.Staff Recommendation: I recommend Council authorize the architectural design work for the Public Works Commodities Area. Oertel was the architect of record on the original building and commodities site so is well versed in the needs and requirements of the city for this project. AGENDA ITEM COUNCIL ACTION REQUESTED Move to acceptance of the Oertel proposal for design. 43 Exhibits Oertel Proposal -Orono Exterior Improvements_Final.pdf 44 1795 St. Clair Avenue | St. Paul, MN 55105 | (651) 696-5186 www.oertelarchitects.com An Affirmative Action, Equal Opportunity Employer Date: Tuesday, January 28, 2025 To: Adam Edwards, City Administrator/City Engineer, City of Orono From: Thomas Stromsodt | Oertel Architects | Principal RE: City of Orono Public Works – Exterior Site Improvements As discussed, the City is interested in moving forward with planning, design, and analysis of the salt building and storage bins planned for on the west side of the new building during the initial design/bid phase. - The scope of services proposed through Oertel Architects includes architecture, structural engineering, and electrical engineering. FEE SCOPE ASSUMPTIONS: o During the process, we will include (2) in-person meetings and (2) video coordination meetings o The design document will be submitted in .pdf format o Review sets will be provided for owner review and comments for each Task/Phase prior to completion o The design team will provide physical samples of materials and equipment for staff review, selection, and comment as applicable For the project as described, we propose the following design process and work scope efforts: Task 1.0 – Review of Previous Design Items to be reviewed: -Overall layout of yard and structures -Type and style of structures to be used Deliverables: 1. 60% Review Drawings 2. Physical samples of building materials for review Task 2.0 – Construction Documents Items to be reviewed: -Final layout of yard and structures -Coordination with building suppliers and vendors -Final Design Bid Documents Deliverables: 1. Complete drawing package and specifications for bidding (90% and 100% Reviews) 2. Incorporate City of Orono bidding requirements into the project manual 3. Review plans with City Building Official for preliminary plan review 45 1795 St. Clair Avenue | St. Paul, MN 55105 | (651) 696-5186 www.oertelarchitects.com An Affirmative Action, Equal Opportunity Employer 4. Provide end of phase cost estimate (building/FFE only) Task 3.0 – Construction Administration Deliverables: 1. TBD PROPOSED DESIGN FEE Task 1.0 $8,300 Task 2.0 $27,650 Task 3.0 TBD REIMBURSABLE FEES (Allowances) Any reimbursable expenses (mileage, printing, etc.), will be billed as incurred to this amount. $300 TERMS AND CONDITIONS Thank you, Thomas Stromsodt, AIA, Principal Oertel Architects, Ltd. Signature Name Printed Title Date Signature Name Printed Title Date 46 Date: February 10, 2025 Item: 10 Presenter: Joe Ruthenberg, Superintendent - Parks, Facilities Section: Parks and Facilities Report Title: Purchase Equipment - Floor Cleaning Units 1.Purpose: To purchase a I-Mop Lite walk behind floor scrubber with extra battery, CT50 Walk Behind Scrubber, and a CT231 Driving Scrubber. 2.Background: CT50 scrubber is a walk behind scrubber/ vacuum that can be utilized throughout the city in all of the buildings and also on basketball, tennis and pickleball courts. The I-Mop Lite is a portable scrubber utilized in smaller high traffic areas where a larger walk behind will not fit. The CT231 Driving Scrubber is a deep cleaning scrubber that can be used on a variety of floors, uneven surfaces, and can be adjusted for specific cleaning needs of the floor. It is designed for high productivity and efficiency allowing larger cleaning areas to be covered, and saving on labor costs. 3.Summary: Maintaining clean and safe spaces is a top priority for our city. Enhancing the efficiency and effectiveness of our cleaning operations is one of the major reasons for acquiring these pieces for the city. These machines will be instrumental in maintaining the cleanliness of public facilities, bathrooms, courts, indoor facilities, sidewalks, and heavily trafficked pedestrian areas. The primary objective of this purchase is to improve the city’s ability to clean and maintain large floor spaces efficiently. By investing in modern floor scrubbers, we aim to: Enhance cleanliness and hygiene in city spaces. Improve operational efficiency and reduce labor costs. Extend the lifespan of flooring surfaces through proper maintenance and reduce the need for costly resealing and repair. Promote sustainability through water and chemical-efficient cleaning technology. Lessen slip and trip fall. 4.Cost: The city received a state contract quote for all the requested pieces from Factory Motor Parts, including delivery and applicable tax. I-Mop Lite $4,249.42. CT50 Walk Behind Scrubber $3,647.06, and CT231 Driving Scrubber $32,705.06. Other quotes were received for similar products from Nilfisk Inc. and Tennant and were more than double those received from Factory Motor Parts . We also looked into the cost of renting equipment instead of purchasing it, but the logistics and cost made that not a viable option. All quotes are attached. AGENDA ITEM 47 5.Funding: These scrubbing tools will be funded through the equipment fund. This equipment was identified in the Capital Improvement Plan (CIP) for $45,000. 6.Staff Recommendation: I recommend that the council accept the quote from Factory Motor Parts for $ 40,601.54. COUNCIL ACTION REQUESTED Motion to approve quote from Factory Motor Parts for the purchase of three sweeper/scrubbers for a total of $40,601.54 Exhibits Factory Motor Quote.pdf Nilfisk Inc Rider Scrubber Quote.pdf Tennant Quote Scrubber Sweeper.pdf Tennant Quote Portbale.pdf Sunbelt Rental Quotes.pdf 48 From: Dan Pintozzi <d.pintozzi@fmpco.com> Sent: Wednesday, October 9, 2024 5:32 PM To: Brody Pool <bpool@oronomn.gov>; Taylor Zinnel <tzinnel@oronomn.gov > Cc: Robert Dongoske <r.dongoske@fmpco.com> Subject: IPC Quote Taylor and Brody, I would like to thank you both, as well as DJ, for stopping out today and giving me the opportunity to demo the IPC floor equipment for you. Below is the breakdown on the equipment and the cost: 1. I-Mop Lite> $3,441.18 A. Extra Battery for the I-Mop Lite> $808.24 2. CT50(walk behind scrubber)> $3,647.06 3. CT231(driving scrubber)> $32,705.88 All 3 pieces total $40,602.36(including delivery) + applicable tax. Again, thank you for taking the time to come down and demo the equipmen t. If there is anything else you need or have questions on, please let me know. Thanks, Dan Pintozzi Factory Motor Parts Territory Account Manager d.pintozzi@fmpco.com 952.715.1882 49 DJ Goman Ted Lamson City of Orono Nilfisk, Inc. 265 Old Crystal Bay Road 9435 Winnetka Avenue North Orono, MN 55356 Brooklyn Park, MN 55445 Phone 763-213-3233 dgoman@ci.orono.mn.us Fax 952-249-4661 Email tlamson@nilfisk.com ADVANCE SC6000 36 CYLINDRICAL w/ EcoFlex System RIDER SCRUBBER PROPOSAL/ORDER Equipment Includes * 36" Scrub Path *Speed Limiter & Interm. Solution-Off * EcoFlex™ Green Cleaning Technology * AC Brushless Propulsion System * Two 36" MidLite Grit 180 Cylindrical Brushes * Tilt Steering Column w/Paddle Controls * SmartFlow™ Speed Proportional Water/Chemical Dispensing * Offset Scrub Deck * SmartKey™ Technology and Integral Impact Detection * Embedded Diagnostics w/OLED Display * 50 gal. Solution Tank with Drain Hose * 36 Volt System * 50 gal. Recovery Tank with Electronic Vac Air Shutoff * Self-Adjusting Side Blades * 4X Extended Life Cylindrical Deck Drive Components * ETL Certified * Industrial Design with Fully Protected Scrub Deck * Clear-View™ * Powerful 1.0 Hp (750 W) x 2 Scrub Motors Warranty *3 Years Parts, 3 Years Labor, 1 Year Travel PART # PRICE EACH QTY EXTENDED PRICE 56 116 955 36" (91 cm) Cylindrical with six 6v/310 Ah C20 batteries (56391391), 115 VAC / 36 VDC, 21 A onboard charger (56116357), two MidLiteTM Grit brushes (56116044) $29,872.44 1 29,872.44$ 56 116 359 Heavy Duty Tubular Steel Front Bumper $645.10 1 645.10$ 56 116 371 Dual LED Headlight Kit $309.16 1 309.16$ 56 116 352 Warning Beacon Kit $231.77 1 231.77$ 56 116 351 Back-up Alarm Kit $168.43 1 168.43$ 56 116 512 Wash Hose Kit (can not be ordered with 56116513 Dust Guard Kit) $799.47 1 799.47$ 56 116 366 Deluxe Suspension Seat, Right Side Arm Rest, Seat Belt (in lieu of standard) $899.35 1 899.35$ 56 116 614 Battery Watering Kit with visual indicators and hand pump $286.25 1 286.25$ Applied Discount %-$ Applied Discount $-$ Machine Sub Total -$ Miscellaneous -$ Freight -$ Tax -$ Machine Total 33,211.97$ Special Instructions: Minnesota State Contract #190734 Terms and Conditions Prices subject to change without notice. Terms: September 11, 2024 DESCRIPTION 50 Freight: FOB shipping point Prepaid and Add All terms and conditions are subject to change and credit review. 51 Order Placement Information: To place your order, fill in PO# and customer signatures, call or fax to the numbers listed below. Customer Number Bill To Information Company City of Orono Address 265 Old Crystal Bay Road Orono, MN 55356 Name DJ Goman Ship to Information952-249-4661 Ship to Information Company City of Orono Address 265 Old Crystal Bay Road Orono, MN 55356 Name DJ Goman Phone 952-249-4661 Shipping Instructions Customer Purchase Order No. (please attach copy) Authorized Buyer (please print)Phone Number Authorized Buyer Signature Sales Representative Signature 52 Tennant Sales and Service Company 10400 Clean Street Eden Prairie, MN 55344-2650 USA Tel: 1-800-553-8033 Fax: 1-763-513-2142 Quotation Customer Number 4061987 CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Ship-To CITY OF ORONO ORONO PUBLIC WORKS 2700 KELLEY PKWY LONG LAKE MN 55356-9387 Bill-To CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Quotation Number 24889587 Quotation Date 09/06/2024 Valid Until 11/06/2024 PO Number M20 LP MN ST CONTRACT QUOTE Buyer DJ GOMAN Tel 952-249-4600 Delivery Terms FOB SHIPPING PT FRT PPD & ADD Payment Terms Net 30 Days Currency US Dollars Qty Unit Material Description Unit Price Extended Value Notes MN STATE CONTRACT # 186080_____________________________________________________________________________________________________________ 1 PC M-M20 M20 SCRUBBER/SWEEPER Machine Warranty: Parts 36 m/ Labor 24m / Trip 6m/ 2000 hr Reference Number:M20-LP Machine as equipped Source Plant 3200 Plant Trim Level ProPanel Cleaning Technology Conventional Squeegee Material Linatex Power Source LPG LPG Tank Full UL/ETL Rating UL Type LP Productivity Package Yes Side Brush Type Scrubbing Power Wand/Vacuum Wand Vacuum Wand Spray Nozzle with Hose Yes Dust Control System Dry Heavy Duty Squeegee Protection Yes Front Tire(s)High Traction Rear Tire(s)Solid Rubber Prepared By: Matthew Leneau, Customer Service Representative Page 1 of 2 53 Tennant Sales and Service Company 10400 Clean Street Eden Prairie, MN 55344-2650 USA Tel: 1-800-553-8033 Fax: 1-763-513-2142 Quotation Customer Number 4061987 CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Ship-To CITY OF ORONO ORONO PUBLIC WORKS 2700 KELLEY PKWY LONG LAKE MN 55356-9387 Bill-To CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Quotation Number 24889587 Quotation Date 09/06/2024 Valid Until 11/06/2024 PO Number M20 LP MN ST CONTRACT QUOTE Buyer DJ GOMAN Tel 952-249-4600 Delivery Terms FOB SHIPPING PT FRT PPD & ADD Payment Terms Net 30 Days Currency US Dollars Qty Unit Material Description Unit Price Extended Value Warning Lights and Alarms AV BU Alarm-Strobe on Tank Fire Extinguisher Yes Cleaning Tool Polypropylene Brush Side Cleaning Tool Polypropylene Brush Warranty Standard Warranty Ultimate Performance Guarantee Yes Operator Manual English Parts Manual Yes Packaging Pad Wrap Gov Price Adjustment -6.00 %-5,147.70 Price 80,647.30 80,647.30 Net Value 80,647.30 80,647.30 Subtotal 80,647.30 Total 80,647.30 Page 2 of 2 54 Tennant Sales and Service Company 10400 Clean Street Eden Prairie, MN 55344-2650 USA Tel: 1-800-553-8033 Fax: 1-763-513-2142 Quotation Customer Number 4061987 CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Ship-To CITY OF ORONO ORONO PUBLIC WORKS 2700 KELLEY PKWY LONG LAKE MN 55356-9387 Bill-To CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Quotation Number 24889917 Quotation Date 09/11/2024 Valid Until 11/11/2024 PO Number T300E MN ST CONTRCT QTE Buyer DJ GOMAN Tel 952-249-4600 Delivery Terms FOB SHIPPING PT FRT PPD & ADD Payment Terms Net 30 Days Currency US Dollars Qty Unit Material Description Unit Price Extended Value Notes MN STATE CONTRACT # 186080_____________________________________________________________________________________________________________ 1 PC M-T300E MODEL T300E SCRUBBER Machine Warranty: Parts 36 m/ Labor 24m / Trip 6m/ 2000 hr Reference Number:T300e-500-D 500 mm / 20" ec-H2O-T300e Insta-click # T300e Wet 150AH C/20 Self Propel On-Board Charger for T300e Down Pressure Multiple # T300e Machine as equipped Trim Level Membrane Panel Cleaning Type Disk Cleaning Width 500 mm / 20" Cleaning Tool Attachment Insta-Click Cleaning Technology ec-H2O NanoClean Squeegee Material Linatex Power Source Battery Drive Type Self Propel Prepared By: Matthew Leneau, Customer Service Representative Page 1 of 2 55 Tennant Sales and Service Company 10400 Clean Street Eden Prairie, MN 55344-2650 USA Tel: 1-800-553-8033 Fax: 1-763-513-2142 Quotation Customer Number 4061987 CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Ship-To CITY OF ORONO ORONO PUBLIC WORKS 2700 KELLEY PKWY LONG LAKE MN 55356-9387 Bill-To CITY OF ORONO ORONO PUBLIC WORKS PO Box 66 CRYSTAL BAY MN 55323-0066 Quotation Number 24889917 Quotation Date 09/11/2024 Valid Until 11/11/2024 PO Number T300E MN ST CONTRCT QTE Buyer DJ GOMAN Tel 952-249-4600 Delivery Terms FOB SHIPPING PT FRT PPD & ADD Payment Terms Net 30 Days Currency US Dollars Qty Unit Material Description Unit Price Extended Value Battery Wet 150AH C/20 Battery Watering System Yes Charger Location On-Board Charger 13A 85-265V AC 50/60Hz 1Ph Charger Power Cord US Plug End Down Pressure Multiple Recovery Hose Material PVC (Standard) Recovery Tank Drain Pinch Cuff Cleaning Tool Nylon Brush Warranty Standard Warranty Operator Manual English Packaging Pad Wrap Gov Price Adjustment -3.00 %-374.01 Price 12,092.99 12,092.99 Net Value 12,092.99 12,092.99 Subtotal 12,092.99 Total 12,092.99 Page 2 of 2 56 DJ, We do not rent by the hour. We do daily, weekly, and monthly pricing, and long term rental rates. For cleaning a 64,000 sq ft facility in one day, I would recommend the M20. Rates for an M20 are $750 Daily / $2200 Weekly / $5000 Monthly – This does not include taxes, environmental fees, propane charges, RPP, or any deliver or pickup fees associated with that. If you're wanting an official quote I can surely do that! If you have an account, let me know what it would be under, I couldn't find anything under City of Orono. Otherwise, I will need a drivers license number to get you an offical quote. I also included the link to open an account if interested in that as well. Thanks! https://www.sunbeltrentals.com/customerservice/creditapplication/?c=1&o=msp&s=63800 Please Note : It is important that you CALL OFF RENTAL when you're finished, that ends the rental, and stops the charges. We DO NOT have auto pick ups.??** Megan Robe | Sunbelt Rentals, Inc. | Branch Manager PC 638 Making It Happen For Our Customers! 917 Lone Oak Rd Suite 400 | Eagan, MN 55121 P: 651-286-4929 C: 612-772-1805 megan.robe@sunbeltrentals.com 57 Date: February 10, 2025 Item: 11 Presenter: Christine Lusian, City Clerk Section: City Administrator/Engineer Report Title: Add Special Election Provision to City Code - Ordinance 307 1.Purpose: The purpose of this council action is to amend the city code to provide for special elections. 2.Background: Filling a council vacancy by special election is described in Minn. Stat. 412.02 (see exhibit A). In order to hold a special election to fill a vacant city council seat, at time other than the next regularly scheduled city general election, a special election ordinance is needed. The city council discussed, in a work session on January 27, the possible adoption of an ordinance that would provide for holding a special election prior to the next regular city election and reviewed ordinance language based on examples from League of Minnesota Cities. After discussion, a majority of members agreed to consider a special election ordinance at their February 10 city council regular meeting (see exhibit B). 3.Process: Cities are required to provide a ten-day notice of proposed additions or changes to our ordinances. Once the change or addition is adopted by the council it is posted on the website until added to the city code or codified. In addition a summary publication (see exhibit C) will be posted in the newspaper of record. After ordinances are codified they no longer stand on their own, but must be read in the context of the city code. 4.Staff Recommendation: Adopt ordinance 307 and approve publishing a summary notice in the newspaper. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to: 1) Adopt ordinance 307 amending the code of ordinances providing for special elections to fill certain vacancies in elected offices at times other than the regular city general election. 2) Approve publishing a summary. Exhibits A. Minn Stat 412.02 B. Ord 307 - Special Election Timing DRAFT C. Ord 307 Summary Publication 58 412.02 MS 1945 [Repealed, 1949 c 119 s 110] 412.02 CITY ELECTIONS; OFFICERS, TERMS, VACANCIES, CITY EMPLOYEES. Subdivision 1.Officers elected.The following officers shall be elected for the terms and in the years shown and in the cities described in the table. City ElectedYear ElectedNumber of Years in Term Officer Every statutory cityEvery two years except where four years is otherwise provided pursuant to statute Two or fourMayor Every statutory standard plan city in which there is no clerk-treasurer Every four years in year when treasurer is not elected FourClerk Every statutory standard plan city in which there is no clerk-treasurer Every four years in year in which clerk is not elected FourTreasurer Every statutory standard plan city where such office exists pursuant to subdivision 3 Every four years in year in which one council member is elected FourClerk- Treasurer Every statutory standard plan city with a council of five Two every four years and one in alternative election FourThree Council members Every statutory optional plan city with a council of five Two each electionFourFour Council members Every statutory standard plan city with a council of seven Three every four years and two in alternative election FourFive Council members Every statutory optional plan city with a council of seven Three each electionFourSix Council members Subd. 1a.City council; city employees.Neither the mayor nor any city council member may be employed by the city. For purposes of this subdivision, "employed" refers to full-time permanent employment as defined by the city's employment policy. Subd. 2.Term.Terms of elective officers shall commence on the first Monday in January following the election at which the officer is chosen. All officers chosen and qualified as such shall hold office until their successors qualify. Subd. 2a.Vacancy.Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall Official Publication of the State of Minnesota Revisor of Statutes 412.02MINNESOTA STATUTES 20241 59 serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. All of the provisions of the Minnesota Election Law are applicable to special elections as far as practicable. Subd. 2b.Inability or refusal to serve.A vacancy in the office of mayor or council member may be declared by the council when the officeholder is unable to serve in the office or attend council meetings for a 90-day period because of illness, or because of absence from or refusal to attend council meetings for a 90-day period. If any of the preceding conditions occurs, the council may, after it has by resolution declared a vacancy to exist, fill the vacancy at a regular or special council meeting for the remainder of the unexpired term, or until the person is again able to resume duties and attend council meetings, whichever is earlier. When the person is again able to resume duties and attend council meetings, the council shall by resolution remove the temporary officeholder and restore the original officeholder. Subd. 3.Clerk, treasurer combined; audit standards.(a) In cities operating under the standard plan of government the council may by ordinance adopted at least 60 days before the next regular city election combine the offices of clerk and treasurer in the office of clerk-treasurer, but such an ordinance shall not be effective until the expiration of the term of the incumbent treasurer or when an earlier vacancy occurs. After the effective date of the ordinance, the duties of the treasurer and deputy treasurer as prescribed by this chapter shall be performed by the clerk-treasurer or a duly appointed deputy. The offices of clerk and treasurer may be reestablished by ordinance. (b) If the offices of clerk and treasurer are combined as provided by this section and the city's annual revenue for all governmental and enterprise funds combined is more than the amount in paragraph (c), the council shall provide for an annual audit of the city's financial affairs by the state auditor or a public accountant in accordance with minimum auditing procedures prescribed by the state auditor. If the offices of clerk and treasurer are combined and the city's annual revenue for all governmental and enterprise funds combined is the amount in paragraph (c), or less, the council shall provide for an audit of the city's financial affairs by the state auditor or a public accountant in accordance with minimum audit procedures prescribed by the state auditor at least once every five years, which audit shall be for a one-year period to be determined at random by the person conducting the audit. (c) For the purposes of paragraph (b), the amount in 2004 is $150,000, and in 2005 and after, $150,000 adjusted for inflation using the annual implicit price deflator for state and local expenditures as published by the United States Department of Commerce. Subd. 4.MS 1971 [Repealed, 1973 c 34 s 7] Subd. 5.MS 1982 [Repealed, 1983 c 359 s 151] Subd. 6.Council increased or reduced.The council may by ordinance adopted at least 60 days before the next regular city election submit to the voters of the city the question of whether the city council should be increased or reduced to seven or five members. The ordinance shall include a schedule of elections and terms and ward boundary changes, if applicable, to accomplish the change. The proposal shall be voted on at the next city general election and, if approved by a majority of those voting on the question, go into effect in accordance with the schedule and ward boundaries, if applicable. Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2024412.02 60 Subd. 7.Wards.(a) A city may adopt an ordinance to elect its city council members by ward in the following circumstances: (1) if the ordinance is submitted to the voters of the city for approval at a regular or special election, and the ordinance is adopted at least 180 days before that election; or (2) when approved or ordered to do so by a court of competent jurisdiction acting in response to a challenge to the city's method of conducting elections. (b) If the city is petitioned by at least 15 percent of the electors voting at the last previous city election asking that the question of city council member election by ward be put to the voters of the city, the city must adopt an ordinance for that purpose and submit the ordinance to the voters of the city for approval at a regular or special election. (c) An ordinance must designate the boundaries of the wards. The ordinance must also state whether the city will otherwise operate as a statutory standard plan city or statutory optional plan city, subject to voter approval as may be required under this chapter. If submitted to the voters by ballot question, the ordinance shall go into effect at the next regular city election if it is approved by a majority of those voting on the question. Except as provided by this subdivision, section 205.10 applies to a ballot question submitted to the voters at a special election under this subdivision. (d) A city that elects its council members by ward is subject to the requirements of sections 204B.135 and 205.84. History: 1959 c 675 art 6 s 30; 1961 c 230 s 1; 1963 c 799 s 5; 1963 c 811 s 1; 1965 c 417 s 1-4; 1967 c 289 s 2; 1973 c 34 s 1; 1973 c 123 art 2 s 1 subd 2; art 2 s 2; 1973 c 492 s 7; 1974 c 337 s 5; 1976 c 2 s 131; 1976 c 44 s 21; 1981 c 172 s 3,4; 1983 c 359 s 62; 1986 c 444; 1989 c 30 s 1,2; 1995 c 27 s 2; 1996 c 422 s 2,3; 1999 c 75 s 2; 1999 c 132 s 43; 2004 c 281 s 2; 2010 c 206 s 2; 2021 c 31 art 3 s 27; 2024 c 112 art 3 s 12,13 Official Publication of the State of Minnesota Revisor of Statutes 412.02MINNESOTA STATUTES 20243 61 1 ORDINANCE NO. 307, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE CODE OF ORDINANCES TO CLARIFY THE PROCEDURES AND TIMING OF SPECIAL ELECTIONS TO FILL DECLARED VACANCIES IN ELECTED OFFICES THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Title I, Chapter 6 shall be amended by adding the underlined language to read as follows: Sec. 6-2. Definitions For the purposes of this section, the following terms shall have the following meanings: City The City of Orono, County of Hennepin, State of Minnesota. General Election A “general election” is an election held at regular intervals on a day determined by law or charter at which the voters of the state or any of its subdivisions choose by ballot public officials or presidential electors. Special Election A “special election” is an election held at any time to fill vacancies in public offices. Vacancy A vacancy occurs for the reasons stated in Minnesota Statute Section 351.02 or other state law. Sec. 6-3. Special election timing After a vacancy is declared on the City Council and a person appointed to fill the vacancy, a special election shall be held pursuant to Minnesota Statute Section 412.02, subd. 2a if there are more than 365 days remaining until the next general election. The Council may by resolution establish the dates of filing affidavits of candidacy for the office, the time for absentee balloting, and the dates of the special election, as well as other provisions for the effective administration of the elections. The special election must be held on one of the uniform election dates pursuant to Minn. Stat. 205.10, subd. 3a. Sec. 6-4. Severability If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. SECTION 2. EFFECTIVE DATE:This ordinance shall take effect immediately upon its passage and apply to all special elections required as of the date of passage of this ordinanceincluding any special elections relating to a vacancy which occurred with more than two years remaining in the 62 2 unexpired term and for which the required special election to fill the unexpired portion of the term has not yet occurred regardless of whether the City Council has made a temporary appointment to fill the vacancyuntil the qualification of a successor elected at such special election.. ADOPTED this _____ day of _____, 2025 on a vote of __ ayes and __ nays by the City Council of Orono, Minnesota. ATTEST: ___________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor Ordinance published in The Laker Pioneer newspapers the week of ___________________, 2025. 63 1 SUMMARY PUBLICATION ORDINANCE NO. 307 CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE DEFINING TIMING OF SPECIAL ELECTIONS The City Council of Orono, Minnesota approved updates to city code of ordinances February 10, 2025. These additions define the timing of a special election when a vacancy on city council occurs before the term of office ends. The complete text of this ordinance is available at city hall or www.oronomn.gov. CITY OF ORONO /s/ Bob Tunheim, Mayor Attest: /s/Christine Lusian, City Clerk 64 Date: February 10, 2025 Item: 12 Presenter: Christine Lusian, City Clerk Section: City Administrator/Engineer Report Title: Call for a Special Election - Resolution 7554 1.Purpose: The purpose of this item is to call a special election to fill vacancy on council 2.Background: The City Council accepted the resignation of Councilmember Matt Johnson on November 12, 2024. More than two years remained in Mr. Johnson’s four-year term at the time the Council accepted his resignation. State law requires that the vacant seat must be temporarily filled by Council appointment until a special election is held to fill the vacancy. (exhibit A Minn. Stat. § 412.02) On November 25, the Council considered a motion to appoint Claire Berrett to fill the vacancy created by Mr. Johnson’s resignation. The motion failed on a tied 2-2 vote. Mayor Walsh, acting pursuant to Minn. Stat. § 412.02, subd. 2a, appointed Ms. Berrett to fill the vacancy. (exhibit B Meeting Minutes) Because the seat was vacated with more than two years remaining in the four- year term, the City must hold a special election for the council seat at or before the next regular city election. State law also requires the City to “specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election at the same time as the regular city election.” At the time of the appointment the city did not have a special election ordinance. The next general election is in November of 2026. The Council discussed in a work session on January 27 the need to hold a special election (whether before or at the next regular city election) and the possible adoption of an ordinance that would provide for holding a special election as soon as possible and prior to the next regular city election. After discussion, a majority of members agreed to consider this special election resolution at their February 10 city council regular meeting. A draft resolution is at Exhibit C. 3.Cost: To hold a special election, at a time other than a general election, staff estimates the cost to be around $21,000. Since this is not a budgeted item staff would recommend using the special project contingency fund to offset the costs. If a special election in conjunction with the regular election, the election services would already be budgeted for and costs shared with the county and state. 4.Process: To hold a Special election the City must adopt a resolution calling for one. If calling a special election at a time other than the next regular election the city must have a special election ordinance. Special elections must be held on one of the states uniform election dates which are: • The second Tuesday in February. • The second Tuesday in April. AGENDA ITEM 65 • The second Tuesday in May. • The second Tuesday in August. • The first Tuesday after the first Monday in November. Based on current notification timelines the date must be established a minimum of 84 day in advance of the election date. In order to hold a special election in May of 2025 the council would need to adopt a resolution setting that date at tonight's council meeting. 5.Staff Recommendation: Staff recommends council determine when a special election to fill Council Member Johnsons seat should occur. Currently that special election will occur concurrent with the regular election in November 2026. In order to hold an election earlier a resolution establishing the date should be adopted pursuant to state statute and city code. COUNCIL ACTION REQUESTED If council wishes to call for a special election at a time other than the next general election then: Move to adopt resolution 7554 calling for a special election to fill a vacancy on council sooner than the next general election. Exhibits A. Minn Stat 412.02 B. Council Minutes of November 25 2024 C. Resolution 7554 - Call Special Election 66 412.02 MS 1945 [Repealed, 1949 c 119 s 110] 412.02 CITY ELECTIONS; OFFICERS, TERMS, VACANCIES, CITY EMPLOYEES. Subdivision 1.Officers elected.The following officers shall be elected for the terms and in the years shown and in the cities described in the table. City ElectedYear ElectedNumber of Years in Term Officer Every statutory cityEvery two years except where four years is otherwise provided pursuant to statute Two or fourMayor Every statutory standard plan city in which there is no clerk-treasurer Every four years in year when treasurer is not elected FourClerk Every statutory standard plan city in which there is no clerk-treasurer Every four years in year in which clerk is not elected FourTreasurer Every statutory standard plan city where such office exists pursuant to subdivision 3 Every four years in year in which one council member is elected FourClerk- Treasurer Every statutory standard plan city with a council of five Two every four years and one in alternative election FourThree Council members Every statutory optional plan city with a council of five Two each electionFourFour Council members Every statutory standard plan city with a council of seven Three every four years and two in alternative election FourFive Council members Every statutory optional plan city with a council of seven Three each electionFourSix Council members Subd. 1a.City council; city employees.Neither the mayor nor any city council member may be employed by the city. For purposes of this subdivision, "employed" refers to full-time permanent employment as defined by the city's employment policy. Subd. 2.Term.Terms of elective officers shall commence on the first Monday in January following the election at which the officer is chosen. All officers chosen and qualified as such shall hold office until their successors qualify. Subd. 2a.Vacancy.Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall Official Publication of the State of Minnesota Revisor of Statutes 412.02MINNESOTA STATUTES 20241 67 serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. All of the provisions of the Minnesota Election Law are applicable to special elections as far as practicable. Subd. 2b.Inability or refusal to serve.A vacancy in the office of mayor or council member may be declared by the council when the officeholder is unable to serve in the office or attend council meetings for a 90-day period because of illness, or because of absence from or refusal to attend council meetings for a 90-day period. If any of the preceding conditions occurs, the council may, after it has by resolution declared a vacancy to exist, fill the vacancy at a regular or special council meeting for the remainder of the unexpired term, or until the person is again able to resume duties and attend council meetings, whichever is earlier. When the person is again able to resume duties and attend council meetings, the council shall by resolution remove the temporary officeholder and restore the original officeholder. Subd. 3.Clerk, treasurer combined; audit standards.(a) In cities operating under the standard plan of government the council may by ordinance adopted at least 60 days before the next regular city election combine the offices of clerk and treasurer in the office of clerk-treasurer, but such an ordinance shall not be effective until the expiration of the term of the incumbent treasurer or when an earlier vacancy occurs. After the effective date of the ordinance, the duties of the treasurer and deputy treasurer as prescribed by this chapter shall be performed by the clerk-treasurer or a duly appointed deputy. The offices of clerk and treasurer may be reestablished by ordinance. (b) If the offices of clerk and treasurer are combined as provided by this section and the city's annual revenue for all governmental and enterprise funds combined is more than the amount in paragraph (c), the council shall provide for an annual audit of the city's financial affairs by the state auditor or a public accountant in accordance with minimum auditing procedures prescribed by the state auditor. If the offices of clerk and treasurer are combined and the city's annual revenue for all governmental and enterprise funds combined is the amount in paragraph (c), or less, the council shall provide for an audit of the city's financial affairs by the state auditor or a public accountant in accordance with minimum audit procedures prescribed by the state auditor at least once every five years, which audit shall be for a one-year period to be determined at random by the person conducting the audit. (c) For the purposes of paragraph (b), the amount in 2004 is $150,000, and in 2005 and after, $150,000 adjusted for inflation using the annual implicit price deflator for state and local expenditures as published by the United States Department of Commerce. Subd. 4.MS 1971 [Repealed, 1973 c 34 s 7] Subd. 5.MS 1982 [Repealed, 1983 c 359 s 151] Subd. 6.Council increased or reduced.The council may by ordinance adopted at least 60 days before the next regular city election submit to the voters of the city the question of whether the city council should be increased or reduced to seven or five members. The ordinance shall include a schedule of elections and terms and ward boundary changes, if applicable, to accomplish the change. The proposal shall be voted on at the next city general election and, if approved by a majority of those voting on the question, go into effect in accordance with the schedule and ward boundaries, if applicable. Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2024412.02 68 Subd. 7.Wards.(a) A city may adopt an ordinance to elect its city council members by ward in the following circumstances: (1) if the ordinance is submitted to the voters of the city for approval at a regular or special election, and the ordinance is adopted at least 180 days before that election; or (2) when approved or ordered to do so by a court of competent jurisdiction acting in response to a challenge to the city's method of conducting elections. (b) If the city is petitioned by at least 15 percent of the electors voting at the last previous city election asking that the question of city council member election by ward be put to the voters of the city, the city must adopt an ordinance for that purpose and submit the ordinance to the voters of the city for approval at a regular or special election. (c) An ordinance must designate the boundaries of the wards. The ordinance must also state whether the city will otherwise operate as a statutory standard plan city or statutory optional plan city, subject to voter approval as may be required under this chapter. If submitted to the voters by ballot question, the ordinance shall go into effect at the next regular city election if it is approved by a majority of those voting on the question. Except as provided by this subdivision, section 205.10 applies to a ballot question submitted to the voters at a special election under this subdivision. (d) A city that elects its council members by ward is subject to the requirements of sections 204B.135 and 205.84. History: 1959 c 675 art 6 s 30; 1961 c 230 s 1; 1963 c 799 s 5; 1963 c 811 s 1; 1965 c 417 s 1-4; 1967 c 289 s 2; 1973 c 34 s 1; 1973 c 123 art 2 s 1 subd 2; art 2 s 2; 1973 c 492 s 7; 1974 c 337 s 5; 1976 c 2 s 131; 1976 c 44 s 21; 1981 c 172 s 3,4; 1983 c 359 s 62; 1986 c 444; 1989 c 30 s 1,2; 1995 c 27 s 2; 1996 c 422 s 2,3; 1999 c 75 s 2; 1999 c 132 s 43; 2004 c 281 s 2; 2010 c 206 s 2; 2021 c 31 art 3 s 27; 2024 c 112 art 3 s 12,13 Official Publication of the State of Minnesota Revisor of Statutes 412.02MINNESOTA STATUTES 20243 69 70 71 72 73 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7554 A RESOLUTION CALLING A SPECIAL ELECTION TO BE HELD MAY 13, 2025 TO FILL A VACANCY ON CITY COUNCIL WHEREAS, the council accepted the resignation of a City Council Member Matt Johnson and declared a vacancy on November 12, 2024; and WHEREAS, Claire Berrett was appointed to fill the position on November 25, 2024; and WHEREAS, the City is required to hold a special election pursuant to Minnesota Statutes 412.02; and WHEREAS, the City adopted ordinance 307 establishing the process for a special election; and RESOLVED that the Orono City Council orders a special municipal election to be held on Tuesday, May 13, 2025 to fill the vacancy on city council as follows: 1. the city clerk is directed to notify the county auditor, secretary of state, and the polling places by February 12. 2. the candidate filing period will open for two weeks beginning March 4. 3. absentee voting will open March 28 and the ballot board will accept and reject ballots at least every five days until May 2. 4. health care facility voting services will begin April 23. 5. direct balloting will open on April 25 and the ballot board will continue to accept and reject envelope ballots at least every three days until May 13. 6. Saturday voting will be open May 10. 7. polling places will be assembled by May 12 and removed on May 14. 8. the city council will hold a special meeting to canvass the results on May 23. 9. the contest period will end and certificate of election will be issued May 30. Adopted by the City Council of Orono, Minnesota at a regular meeting held on February 10, 2025. ATTEST:CITY OF ORONO _____________________________________________________________________ Christine Lusian, City Clerk Bob Tunheim, Mayor 74