HomeMy WebLinkAboutCapital Improvement Plan Presentation - 24.10.28 Work SessionDraft
Capital Improvement Plan
2025
October 28, 2024
CIP Section:ITEquipment: Phone Replacement
Description:The replacement of City phones.
Analysis of Need/Justification: The phones that city staff
uses are currently over a decade old. Screens are fading
and phones are incompatible with new capabilities, such
as Microsoft Teams. Microsoft Teams will give us the
capability of answering our desktop phones from
anywhere.
Alternatives: Keep using current phones. Some of the
phones are no longer able to work, will have to purchase a
replacements of some sorts when this occurs anyways.
Budget Estimate:
Funding:To be funded from IT Fund.
Item Estimate
Phone Replacement $ 50,000
TOTAL $ 50,000
Current Phones
New Phone Option
CIP Section:ITProject: Fiber –Navarre/North Water Plants
Description:Install of fiber to Navarre and North
Water Plants.
Analysis of Need/Justification: Faster internet
connection, this would increase our speed from 100
Mbps to 100 Gbps and eliminate having to bounce a
radio signal across the cities to each plant. The radio
wave technology is less reliable and becoming extinct.
Alternatives: Keeping the antiquated system we have
now isn’t a reliable option.
Budget Estimate:
Funding:To be funded from IT Fund.
Item Estimate
North Water Plant $ 30,000
Navarre Water Plant $ 30,000
TOTAL $ 60,000
Old Large Format Printer
CIP Section:ITEquipment: Large Format Printer/Scanner
Description:The purchase of an new large format
printer/scanner.
Justification: The large format scanner we have now is
getting outdated (over 7 years old).
Advantages:
•Allows us to print on a larger scale and make an impact
while still maintaining high resolution and clarity.
•The ability to scan large prints into our file server.
•Being able to print out maps and drawings for
meetings and presentations.
•Higher quality printing.
Budget Estimate:
Funding:To be funded from IT Fund.
Item Estimate
HP DesignJet Printer/Scanner $ 5,000
TOTAL $ 5,000
Screens Needing Replacement
Cluster of Wires
CIP Section:ITProject: EOC Audio Video Upgrade
Description:Upgrade the Audio Video Equipment in the PD EOC.
Justification: Get better sound and video for training and
presentations. The screens are to small and sound now is running off
a small sound bar up front, looking to upgrade to a system similar to
the Council Chambers
Advantages:
•Being able to see what is being presented, looking at a projector
for display.
•No cables and wires coming out of the floor (Also a safety hazard).
•Better Sound throughout the room.
•More adaptable for people coming with different presentation
devices.
•Ensure the safety of our employees and city property.
•Look more Professional
Budget Estimate:
Funding:To be funded from Drug/Felony Forfeiture Fund.
Item Estimate
EOC Audio Video Upgrade $ 50,000
TOTAL $ 50,000
Old MDC
New MDC
Description:The replacement of 7 Squad Car MDC’s
(Laptops).
Justification: Windows 10 will no longer be supported by
October of 2025, which means security updates will no
longer be available and could make them more
susceptible to viruses and hacks.
Alternatives:Will try update the current ones to
Windows 11 if they meet the requirements or take a
chance that they won’t be compromised until they can be
replaced.
Note: Replacing the MDC’s also require a new docking
stations for mounting in the Squad Cars, another added
cost.
Budget Estimate:
Funding:To be funded from Drug/Felony Forfeiture Fund.
CIP Section:ITEquipment: MDC Replacement
Item Amount Each Total
Panasonic FZ-55 Toughbooks $ 3,500 $ 24,500
Toughbook FZ-55 Docking Stations $ 1,000 $ 7,000
TOTAL $31,500
Equipment: Patrol Vehicles
Description:Procure 4 police vehicles.
Justification: 3-4 current police vehicles are in need of
replacement. These were purchased in 2019/2020 and will have
95,000+ miles and 1800+ hours of idle time. Vehicle powertrain
warranty ends at 100,000 miles.
For a replacement, we propose to purchase similar vehicles to
include Chevrolet Tahoe/Dodge Durango or Ford Interceptor.
Alternatives:Do not replace= high maintenance cost to keep
running and lower resale value
Budget Estimate:
*General Fund budget includes additional $14,000 for other
related expenditures.
Funding:
Source Amount
Police Capital Fund $ 186,000
General Fund $ 14,000
Total $ 200,000
Expense Amount Each
Vehicle Purchase $ 43,000 $ 129,000
Set Up /
Outfitting $ 19,000 $ 57,000
Total $ 62,000 $ 186,000
CIP Section:Police
Old Taser X26
New Taser 10
Description:The replacement of 15 Axon Tasers.
Justification: Our current Tasers are becoming out of date
and need to be replaced. This will be a bundled purchase
of Tasers, batteries, battery charges, training cartridges
and a five year warranty on these items items
Alternatives:Replacing them individual when needed
and a substantially higher cost per unit and the bundled
price includes yearly training cartridges which currently
cost $40 per cartridge.
Note: This is only estimated as we have just begun the
process and the price and quantity of Taser 10’s may
change.
Budget Estimate:
Funding:To be funded from Drug/Felony Forfeiture Fund.
CIP Section:PoliceEquipment: Taser Replacement
Item Amount Each Total
Taser 10 Bundle for 15 units TBD $50,000
TOTAL $50,000
Description:To be discussed at work session
Justification: Officer safety and protective feature.
Alternatives:Confidential will discuss at work session
Budget Estimate:
Funding:To be funded from Drug/Felony Forfeiture Fund.
CIP Section:PoliceEquipment: Ballistic Glass Upgrade
Item Total
Ballistic Film Upgrade $ 28,000
TOTAL $ 28,000
CIP Section:FireEquipment: Front Engine Rescue Pumper
Description:Procure new rescue pumper (Unit 520).
Justification: NFPA states that a front out pumper should
be under 15 years old and should be retired at 25 years
old. Current pumpers are over 20 years old. These were
purchased in 2003/2004 (see picture). The new rescue
pumper would look like the bottom picture. The lead
time on a Rescue Pumper is over 2 years. There is a
discount for ordering 2 at the same time. We are able to
spread the payments over a set number of years. Orono
owns 100% of Engine 21 and 74.68% of Engine 11.
For a replacement we propose to purchase similar
vehicles to Long Lake Fire’s current rescue pumper but
with an updates.
Alternatives:Do not replace= high maintenance cost to
keep running, out of compliance with NFPA, and lower
resale value.
Budget Estimate:
Funding:
Expense Amount
Vehicle Purchase $ 1,203,645
Set Up / Outfitting $ 201,355
TOTAL $ 1,405,000
Source Amount
Fire Capital Fund $ 1,405,000
CIP Section:FireEquipment: Brush-Medical Response
Utility
Description:Procure a new Brush-Medical Response
Utility. This will be a duplicate of the Brush-Medical
Response Utility ordered in 2023.
Justification: This vehicle is needed to respond to brush
fire and medicals along with other calls. It is the most
widely used vehicle in the fleet. We need to have one at
each fire station for response.
For a replacement we propose to purchase similar
vehicles to the current Utility 11 (see picture) and the
Brush-Medical Response Utility already purchased.
Alternatives:Do not replace= responding to calls in a
large rescue pumper, which is harder to maneuver and
can not get to the brush fires.
Budget Estimate:
Funding:
Expense Amount
Vehicle Purchase $ 254,311
Set Up / Outfitting $ 150,689
TOTAL $ 405,000
Source Amount
Fire Capital Fund $ 405,000
Description:Provide short term funding for LLFD to
procure a new Brush-Medical Response Utility.
Justification: This vehicle is used to respond to brush fire
and medicals along with other calls. It is the most widely
used vehicle in the fleet.
Discussion: Long Lake added this vehicles to the CIP for
purchase in 2025. In light of the contract ending at the
end of 2025, the Long Lake council has agreed to
guarantee the buy out of Orono’s portion of the purchase
at the end of the contract. Orono’s LLFD FAB members
indicated Orono would be amenable to this arrangement.
Budget Estimate:
Funding:
Source Amount
Fire Capital Fund $184,900
Expense Amount
Vehicle Purchase $ 240,000
Orono Portion $ 184,900
Long Lake Portion $ 33,262
Medina Portion $ 21,836
CIP Section:FireEquipment: Brush-Medical Response
Utility for LLFD
Project Scope / Description:Plan to construct a salt and
commodity area west of the new public works building.
Analysis of Need / Justification: Improved efficiencies
with commodities and salt access closer to operating
facility.
Alternatives:Continue to use existing site.
Budget Estimate:
Funding:Project is funded by the Facilities Fund.
Item Amount
Entire Project $ 1,300,000
TOTAL $ 1,300,000
CIP Section:FacilitiesNew Public Works Facility -
Salt Shed and Commodities Area
Location:West of New Public Works Facility
Project Scope / Description:A scheduled maintenance
every 7 years to maintain the quality and appearance of
parking lot.
Analysis of Need / Justification: Deteriorating and aging
asphalt needs some reinforcement to extend its life and
improve appearance.
Alternatives:Increased cost down the road. Mill and
pave lot.
Budget Estimate:
Funding:Project is funded by the Facilities Fund.
Item Amount
Chip Seal $ 35,000
TOTAL $ 35,000
CIP Section:FacilitiesCity Hall Parking Lot (Chip Seal)
Location:City Hall
Project Scope / Description:Creating a workspace for the
Communications personnel.
Analysis of Need / Justification: Create an area for the
Communications personnel to work out of in City Hall.
Alternatives:Find alternative seating arrangement for the
staff that may have less workspace and less efficiency.
Budget Estimate:
Funding:Project is funded by the Facilities Fund.
Item Amount
Cubicle $ 10,000
TOTAL $ 10,000
CIP Section:FacilitiesCommunication Cubical
Location:City Hall
Project Scope / Description:Implementation of Solar
panels on rooftop of Public Works building.
Analysis of Need / Justification: Ability to reduce energy
costs and benefit from state and federal grant
opportunities. Introduction of green energy to City
facilities.
Alternatives:Continue to operate as is and pay electrical
utility rates set by the utility company.
Budget Estimate:
Funding:Project is funded by the Facilities Fund.
Item Amount
Solar Panels $ 30,000
TOTAL $ 30,000
CIP Section:FacilitiesSolar Improvements (New PW)
Location:Public Works Building