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Home My WebLink About10-14-2024 City Council Minutes 0A, W Minutes City Council Regular Meeting Monday, October 14, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. ROLL CALL Orono City Council members present: Mayor Dennis Walsh, City Council Members Matt Johnson,Alisa Benson,Richard Crosby III, and Maria Veach. Members absent:None Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards,Finance Director Maggie Jin, Community Development Director Laura Oakden, and City Planner Melanie Curtis. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT AGENDA 1. City Council Minutes 2. Work Session Schedule 3. Claims/Bills 4. Waste Hauler License 5. Rental License 6. Special Event Permit—Crystal Bay Park This item was removed from the consent agenda 7. Contract—Criminal Prosecution Services 8. Accept Donation—Resolution 7512 9. Purchase Police Vehicles 10. Capital Equipment Lease Approval This item was removed from the consent agenda 11. Replace Vehicle—Sewer Cleaning Truck 12. Final Pay Request—2023 Street Improvement Project—Fox Street Project 21-040 13. Final Pay Request—2024 Sanitary Sewer Improvement Project 24-014 14. Replace Sidewalk and Curb—City Hall 15. Repair Stormwater Drainage—Kenobi Pond 16. Compensation Increase for Police Cadets 17. Hire City Planner 18. LA24-000044, 1335 Briar St,Variances, Resolution No. 7515 19. LA24-000045, 3660 6TH Ave N,IUP, Resolution No. 7516 20. Agreement—Sewer Line Relocation—4215 Forest Lake Drive 24-043 Crosby moved,Veach seconded,to approve the Agenda and Consent Agenda with Items 6 and 10 removed.VOTE: Ayes 5,Nays 0. 6. Special Event Permit—Crystal Bay Park Benson said she had received questions about the 501c3 status of the organization requesting the permit. Attorney Mattick said he checked and the organization is a 501 c3 in good standing so according to code the City should grant the permit and would have no liability in doing so. The event is a demonstration on Page 1 of 4 W Minutes City Council Regular Meeting Monday,October 14, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 diagnosing, treating and pruning flowering crab trees planned by the Orono Garden Club and ArborGold Tree Service. Benson moved, Crosby seconded,to approve the Special Event Permit for Crystal Bay Park. VOTE: Ayes 5,Nays 0. 10. Capital Equipment Lease Approval Approval is requested for staff to enter a lease agreement with Huntington Bank for the purchase of the new bush medical response utility vehicle for the Orono Fire Department for a five-year term with an interest amount of$27,551. Walsh moved,Johnson seconded, to direct staff to enter into the lease agreement.VOTE: Ayes 4, Nays 1 (Benson). FINANCE REPORT 21. Carman Bay Lake Improvement District Levy—Resolution 7513 The City Council is requested to review the Staff report,receive a presentation, and discuss and adopt the resolution regarding the Carman Bay Lake Improvement District Levy. The Council discussed the item and asked questions of the district representative. Johnson moved, Crosby seconded, to adopt Resolution 7513 certifying the assessment roll for the Carman Bay Lake Improvement District. VOTE: Ayes 5,Nays 0. COMMUNITY DEVELOPMENT REPORT 22. LA24-000043, 1760 Shadywood Rd,Variances The City Council is requested to review the Staff report,receive a presentation,and discuss and take action on the resolution for the variances. Staff is recommending denial of the side-yard setback variance. The Council discussed the item and asked questions of staff and the applicant,Mike Eckert, architect, St. Paul, and invited public comments. Gretchen Shaw, 1750 Shadywood Rd.,provided comments. Council discussion centered on the non-conforming aspects of the application. Veach moved,Johnson seconded,to approve the proposed hardcover level of 27.7% supporting the project including the required driveway turnaround and denying the requested setback variances. VOTE: Ayes 5,Nays 0. Community Development Director Oakden presented data on September 2024 permit revenue. She said the staff is working on the next Planning Commission packet and looking forward to welcoming a new Page 2 of 4 0 W Minutes City Council Regular Meeting Monday, October 14, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 kEsH0 City Planner. PUBLIC SAFETY REPORT None CITY ATTORNEY REPORT City Attorney Mattick said the date of that evening's meeting is designated as Columbus Day or Indigenous People's Day,but it is a holiday for which local jurisdictions can decided whether or not they can conduct business, so the City Council meeting that evening is lawful. He mentioned the Council will be meeting on Nov. 12 rather than Nov. 11,which is a federal holiday on which no business can be conducted, and he will have a conflict. CITY ADMINISTRATOR/ENGINEER REPORT 23. Accept Donation—Resolution 7514 The City Council is requested to review the Staff report, receive a presentation, and discuss and approve the resolution accepting the donation Veach moved, Crosby seconded, to adopt the resolution accepting the donation of a large American flag from Councilmember Matt Johnson and his family. VOTE: Ayes 4,Nays 0,Abstain 1 (Johnson). 24. Fox Street Sewer Main Extension(24-044) The City Council is requested to review the Staff report,receive a presentation, and discuss and approve the resolution entering into an agreement with residents to construct the sanitary sewer force main extension. The property owners have indicated a willingness to fund the extension but are asking for a reimbursement agreement if other properties are eventually served by the extension in the next 15 years. The Council discussed the item and asked questions of staff. Crosby moved,Veach seconded,to approve the sewer and water extensions and waive the connection fees, and to approve the sewer extension agreement Exhibit B. VOTE: Ayes 5,Nays 0. COUNCIL COMMITTEE REPORTS 25. Council Committee Reports Walsh reported on the Budget Committee. PUBLIC COMMENTS Janie Delaney, 1315 Woodhill Ave.; Sandy Whisler,2683 North Shore Drive;Kelly Prchal,4705 Watertown Road; Lyle Shaw, 1750 Shadywood Road; and Kelly Grady,Long Lake;provided comments. Page 3 of 4 0 �O Minutes City Council Regular Meeting y �. Monday, October 14, 2024, 6:00 PM i C` City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 'kESHO�- MAYOR/COUNCIL REPORT Mayor and Council provided reports. ADJOURNMENT Walsh moved,Cosby seconded,to adjourn the meeting at 6:58 p.m.to Monday,October 28,2024, at 6:00 p.m.VOTE: Ayes 5 . s 0. ATTEST: dr CITY OF ORONO 184./0 - ChrU it-Talc. Dennis Walsh,Mayor Minutes approved by Orono City Council October 28, 2024. Meeting videos and transcripts available at oronomn.gov. Page 4 of 4