HomeMy WebLinkAbout10-28-2024 CC Agenda PacketAgenda
City Council Meeting
Monday, October 28, 2024, 6:00 PM
City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 /https://www.oronomn.gov/
1. City Council Minutes
2. Work Session Schedule
3. Claims/Bills
4. Meeting Calendar
5. Rental License
6. Non-Waiver of Tort Limits - Resolution 7517
7. Microsoft 365 Migration and Licensing
8. Contract - Coordinated Recycling Collection
9. Agreement - Recording Service
10. Contract - School Resource Officer
11. Hire Police Officer
12. Hire Firefighter
13. Replace Turn Out Gear Extractor
14. Resignation of Resource Management Technician, Update Job Titles, Descriptions, Recruitment
15. Retirement of Utility Supervisor and Recruitment - Resolution 7523
16. Benefit Correction - Fleet Supervisor
17. Grant - Pickleball - Resolution 7522
18. LA24-000042, Honey Hill on Lake Classen - Final Plat Resolution 7519, Vacation Resolution 7520
19. LA24-000043, 1760 Shadywood Rd, Hardcover Variance - Resolution 7521
20. Alcohol License
21. Certification of Delinquent Utilities and Accounts Receivable - Resolution 7518
22. Third Quarter Financial Update
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
Public Hearing
Community Development Report
Finance Report
Public Safety Report
Attorney Report
City Administrator/Engineer Report
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1
Council Committee Reports
Council Committee Report
Public Comments - (limit 3 minutes per person)
This is an opportunity for the public to address the City Council. The council will not engage in
discussion or take action on items presented at this time. However, the council may refer issues to staff
for follow up or consideration at a future meeting. Speakers should state their name and home address at
the podium before speaking. The council will first open the podium to city of Orono residents before
opening the podium to any member of the public wishing to address the council.
Mayor/Council Report
Adjournment
Upcoming Events
Nov 05 Election Day
Nov 06 Presentation - Medicare Plan Options @ Gillespie Center
Nov 08 Brunch - Veteran's Day Celebration @ Gillespie Center
Nov 11 Veterans Day
Nov 12 City Council
Nov 13 Coffee with Mayor
Nov 18 Planning Commission
Nov 24 Bingo @ Gillespie Center
Nov 25 City Council
Nov 28 Holiday - Offices Closed
Nov 29 Holiday - Offices Closed
Nov 29 Holiday Boutique Opens through Dec 8 @ Gillespie Center
Dec 07 Food/Toy Drive @ Long Lake Fire Station
Dec 07 Tree Lighting
Dec 09 City Council
Dec 11 Coffee with Mayor
Dec 14 Brunch - A Cup of Christmas Tea reading @ Gillespie Center
Dec 21 Pancake Breakfast - Meet Santa @ Gillespie Center
Dec 24 Holiday - Offices Closed
Dec 25 Holiday - Offices Closed
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2
Date: October 28, 2024 Item: 1
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Title: City Council Minutes
1.Purpose:
The purpose of this item is to approve the City Council Work Session and Meeting Minutes.
2.Staff Recommendation:
Approve the City Council work session and regular meeting minutes.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve the City Council Work Session and Regular Meeting Minutes of October 14, 2024.
Exhibits
10-14-2024 CC Minutes - work session
10-14-2024 CC Minutes
3
Minutes
City Council Work Session
Monday, September 23, 2024, 5:00 PM
City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356
ROLL CALL
City Council members present: Mayor Dennis Walsh, City Council Members Alisa Benson,Richard
Crosby, Matt Johnson,Maria Veach.
Staff present: City Administrator Adam Edwards, Public Works Superintendent DJ Goman, Park
Superintendent Taylor Zinnel, Finance Director Maggie Jin, Accountant Anne Hentges, and City
Clerk Christine Lusian.
CAPITAL IMPROVEMENT PLAN –2025 DRAFT
Public Works Superintendent DJ Goman,Park Superintendent Taylor Zinnel, and City
Administrator/Engineer Adam Edwards presented on and council members discussed capital
needs for their respective departments, including replacement schedule for docks and signs,
improvements to fields, playgrounds, trails, water control systems, and the addition of
maintenance equipment to improve efficiency and labor time.The next work session will review
capital needs for police, fire, technology, and facilities.
ADJOURNMENT
Work session ended at 5:52 p.m.
ATTEST:CITY COUNCIL
________________________________________________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
4
Minutes
City Council Regular Meeting
Monday, October 14, 2024, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Page 1 of 4
Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
ROLL CALL
Orono City Council members present: Mayor Dennis Walsh, City Council Members Matt Johnson,Alisa
Benson, Richard Crosby III, and Maria Veach.Members absent: None
Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance
Director Maggie Jin,Community Development Director Laura Oakden, and City Planner Melanie Curtis.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
CONSENT AGENDA
1.City Council Minutes
2.Work Session Schedule
3.Claims/Bills
4.Waste Hauler License
5.Rental License
6.Special Event Permit –Crystal Bay Park
This item was removed from the consent agenda
7.Contract –Criminal Prosecution Services
8.Accept Donation –Resolution 7512
9.Purchase Police Vehicles
10.Capital Equipment Lease Approval
This item was removed from the consent agenda
11.Replace Vehicle –Sewer Cleaning Truck
12.Final Pay Request –2023 Street Improvement Project –Fox Street Project 21-040
13.Final Pay Request –2024 Sanitary Sewer Improvement Project 24-014
14.Replace Sidewalk and Curb –City Hall
15.Repair Stormwater Drainage –Kenobi Pond
16.Compensation Increase for Police Cadets
17.Hire City Planner
18.LA24-000044, 1335 Briar St, Variances, Resolution No. 7515
19.LA24-000045, 3660 6TH Ave N, IUP, Resolution No. 7516
20.Agreement –Sewer Line Relocation –4215 Forest Lake Drive 24-043
Crosby moved, Veach seconded, to approve the Agenda and Consent Agenda with Items 6 and 10
removed. VOTE: Ayes 5, Nays 0.
6. Special Event Permit –Crystal Bay Park
Benson said she had received questions about the 501c3 status of the organization requesting the permit.
Attorney Mattick said he checked and the organization is a 501c3 in good standing so according to code
the City should grant the permit and would have no liability in doing so. The event is a demonstration on
5
Minutes
City Council Regular Meeting
Monday, October 14, 2024, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Page 2 of 4
diagnosing, treating and pruning flowering crab trees planned by the Orono Garden Club and ArborGold
Tree Service.
Benson moved, Crosby seconded, to approve the Special Event Permit for Crystal Bay Park.
VOTE: Ayes 5, Nays 0.
10. Capital Equipment Lease Approval
Approval is requested for staff to enter a lease agreement with Huntington Bank for the purchase of the
new bush medical response utility vehicle for the Orono Fire Department for a five-year term with an
interest amount of $27,551.
Walsh moved, Johnson seconded, to direct staff to enter into the lease agreement.VOTE: Ayes 4,
Nays 1 (Benson).
FINANCE REPORT
21.Carman Bay Lake Improvement District Levy –Resolution 7513
The City Council is requested to review the Staff report, receive a presentation, and discuss and adopt the
resolution regarding the Carman Bay Lake Improvement District Levy.
The Council discussed the item and asked questions of the district representative.
Johnson moved, Crosby seconded, to adopt Resolution 7513 certifying the assessment roll for the
Carman Bay Lake Improvement District. VOTE: Ayes 5, Nays 0.
COMMUNITY DEVELOPMENT REPORT
22.LA24-000043, 1760 Shadywood Rd, Variances
The City Council is requested to review the Staff report, receive a presentation,and discuss and take
action on the resolution for the variances. Staff is recommending denial of the side-yard setback variance.
The Council discussed the item and asked questions of staff and the applicant, Mike Eckert, architect, St.
Paul, and invited public comments.
Gretchen Shaw, 1750 Shadywood Rd., provided comments.
Council discussion centered on the non-conforming aspects of the application.
Veach moved, Johnson seconded, to approve the proposed hardcover level of 27.7% supporting the
project including the required driveway turnaround and denying the requested setback variances.
VOTE: Ayes 5, Nays 0.
Community Development Director Oakden presented data on September 2024 permit revenue. She said
the staff is working on the next Planning Commission packet and looking forward to welcoming a new
6
Minutes
City Council Regular Meeting
Monday, October 14, 2024, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Page 3 of 4
City Planner.
PUBLIC SAFETY REPORT
None
CITY ATTORNEY REPORT
City Attorney Mattick said the date of that evening’s meeting is designated as Columbus Day or
Indigenous People’s Day,but it is a holiday for which local jurisdictions can decided whether or not they
can conduct business,so the City Council meeting that evening is lawful. He mentioned the Council will
be meeting on Nov. 12 rather than Nov. 11, which is a federal holiday on which no business can be
conducted,and he will have a conflict.
CITY ADMINISTRATOR/ENGINEER REPORT
23.Accept Donation –Resolution 7514
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the resolution accepting the donation
Veach moved, Crosby seconded, to adopt the resolution accepting the donation of a large American
flag from Councilmember Matt Johnson and his family. VOTE: Ayes 4, Nays 0, Abstain 1
(Johnson).
24.Fox Street Sewer Main Extension (24-044)
The City Council is requested to review the Staff report, receive a presentation, and discuss and approve
the resolution entering into an agreement with residents to construct the sanitary sewer force main
extension.The property owners have indicated a willingness to fund the extension but are asking for a
reimbursement agreement if other properties are eventually served by the extension in the next 15 years.
The Council discussed the item and asked questions of staff.
Crosby moved, Veach seconded, to approve the sewer and water extensions and waive the
connection fees,and to approve the sewer extension agreement Exhibit B. VOTE: Ayes 5, Nays 0.
COUNCIL COMMITTEE REPORTS
25.Council Committee Reports
Walsh reported on the Budget Committee.
PUBLIC COMMENTS
Janie Delaney, 1315 Woodhill Ave.; Sandy Whisler, 2683 North Shore Drive;Kelly Prchal, 4705
Watertown Road;Lyle Shaw, 1750 Shadywood Road; and Kelly Grady, Long Lake;provided comments.
7
Minutes
City Council Regular Meeting
Monday, October 14, 2024, 6:00 PM
City Council Chambers 2780 Kelley Parkway, Orono, MN 55356
Page 4 of 4
MAYOR/COUNCIL REPORT
Mayor and Council provided reports.
ADJOURNMENT
Walsh moved, Cosby seconded, to adjourn the meeting at 6:58 p.m.to Monday, October 28, 2024,
at 6:00 p.m.VOTE: Ayes 5, Nays 0.
ATTEST:
____________________________________________________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
Minutes approved by Orono City Council __, 2024. Meeting videos and transcripts available at
oronomn.gov.
8
Date: October 28, 2024 Item: 2
Presenter: Adam Edwards, City Administrator / Engineer
Section: Consent Agenda
Title: Work Session Schedule
1.Purpose:
The purpose of the action item is to forecast future work session agendas.
2.
2024 2025
Date Subject Date Subject
8 Jul 13
Jan Annual Appointments
22 Jul General Fund Budget Update 27
Jan Average Lakeshore set back (Part 6)
12 Aug Average Lakeshore Setback (Part 5)
Cannabis Discussion
10
Feb Development contracted services overview
26 Aug Enterprise Budget Update 24
Feb
Interview Commissioner Applicants
(Parks/Planning)-- if needed
9 Sep Preliminary Levy / Budget 10
Mar
23 Sep
Public Works service activities
update (Brush compost, cleanup
day...)
14
Apr Street Maintenance 2026
14 Oct Draft Capital Improvement Plans 28
Apr
28 Oct Draft Capital Improvement Plans 12
May
12 Nov
Park and Planning Commissioner
interviews
Public Safety Departments Updates
(Goals, Metrics)
26
May
25 Nov City Tree Plan Development Update
Fee Schedule Update 9 Jun
9 Dec Council Vision and Goal Setting 23
Jun Preliminary Budget Guidance 2026
Background:
This is an opportunity for council members to propose and agree to future work session topics.
Work session meetings are at 5 pm on the same days as 6 pm regular council meetings. The table
below lists upcoming proposed subjects and dates.
3.Process:
At the October 14th council meeting Council Member Johnson requested the topic of how the city
AGENDA ITEM
9
manages contracted services for developments. This topic has tentatively been added to the
February 10th work session.
4.Staff Recommendation:
I recommend the next work session occur as scheduled.
COUNCIL ACTION REQUESTED
Move to approve the draft work session schedule.
10
Date: October 28, 2024 Item: 3
Presenter: Alicia Johnson, Resource Management Technician
Section: Consent Agenda
Title: Claims/Bills
1.Purpose:
The purpose of this action item is to approve payment of claims made for services and/or products
provided to the City.
2.Background:
The attached claims for payment have been received by the City. Staff has reviewed the claims and
is recommending approval of the listing for payment. The claims will be paid by checks 124561 to
124631 and ACH transactions 20130560 to 20130564 totaling $253,335.31.
3.Staff Recommendation:
Staff recommends approval of a motion authorizing payment to the claims listed as presented.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
Check Register 2024-10-23
11
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
TIM SONNEK 10/22/2024 120943 2022.03 101-42110-439 OFF SITE MEETING-RECRUITING Police Department 62.74-
Total 120943:62.74-
GILLE, HUNTER 10/22/2024 122828 2024.01 101-43000-441 CDL TANKER ENDORSEMENT Public Works Department 28.50-
Total 122828:28.50-
BEAUDRY OIL & SERVICE INC 10/16/2024 124561 2741617 701-49800-212 UNLEADED FUEL SHORT CHARGE Fleet Services 86.00
Total 124561:86.00
CENTRAL PENSION FUND SOU 10/16/2024 124562 10.03.24 FU 101-21705 CENTRAL PENSION FUND 10.03.2024 2,240.00
CENTRAL PENSION FUND SOU 10/16/2024 124562 10.17.24 FU 101-21705 CENTRAL PENSION FUND 10.17.2024 2,208.00
Total 124562:4,448.00
CENTURYLINK 10/16/2024 124563 10.2024 WP 601-49400-321 WTP PHONE/INTERNET 10/04/24-11/03/2024 Water 148.74
Total 124563:148.74
FIDELITY SECURITY LIFE INSU 10/16/2024 124564 166473479 101-21716 VISION PLAN 10/2024 286.16
Total 124564:286.16
HENNEPIN COUNTY ACCOUNT 10/16/2024 124565 1000232013 101-42400-319 PROPERTY RESEARCH Building & Zoning 22.50
HENNEPIN COUNTY ACCOUNT 10/16/2024 124565 1000233614 101-43170-304 PROPERTY TITLE SEARCH FOR UTILTIY EASME Engineering 5.00
Total 124565:27.50
International Union Local #49 10/16/2024 124566 10.2024 DUE 101-21707 LOCAL 49 DUES - 10/2024 490.00
Total 124566:490.00
LAW ENFORCEMENT LABOR S 10/16/2024 124567 10.2024 DUE 101-21707 LELS DUES - LOCAL 168 10/2024 352.50
LAW ENFORCEMENT LABOR S 10/16/2024 124567 10.2024 DUE 101-21707 LELS DUES - LOCAL 40 10/2024 1,357.58
Total 124567:1,710.08
MINNESOTA FIRE SERVICE CE 10/16/2024 124568 12904 101-42260-437 MN CERTIFICATION FOR FIRE Fire Protection Services 861.00
12
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124568:861.00
NCPERS GROUP LIFE INS.10/16/2024 124569 67320011202 101-21710 PERA LIFE 10/2024 432.00
Total 124569:432.00
NOVA COMMUNICATIONS INC 10/16/2024 124570 174922 710-49970-401 PHONE SCRIPT CHANGE IT Services 190.00
Total 124570:190.00
OPEIU - LOCAL 12 10/16/2024 124571 10.2024 DUE 101-21707 UNION DUES - LOCAL 12 10/2024 826.00
Total 124571:826.00
SUN LIFE FINANCIAL 10/16/2024 124572 10.2024 101-21710 LIFE INSURANCE - 10/2024 1,374.42
SUN LIFE FINANCIAL 10/16/2024 124572 OCTOBER 2 101-21714 STD- 10/2024 1,035.20
Total 124572:2,409.62
THE HARTFORD 10/16/2024 124573 10.2024 101-21713 LTD 10/2024 1,798.68
Total 124573:1,798.68
GLOCK 10/17/2024 124574 TRP/100199 101-42110-437 MOS INSTRUCTOR SCHOOL/LANGE Police Department 500.00
GLOCK 10/17/2024 124574 TRP/100199 101-42110-437 MOS INSTRUCTOR SCHOOL/PALM Police Department 500.00
Total 124574:1,000.00
METLIFE SMALL BUSINESS CE 10/18/2024 124575 11.2024 101-15998 DENTAL INSURANCE 11/24 95.26
METLIFE SMALL BUSINESS CE 10/18/2024 124575 11.2024 101-21709 DENTAL INSURANCE 11/24 2,661.95
Total 124575:2,757.21
A 1 RENT IT 3607 10/28/2024 124576 208849-1 101-43000-224 PATCH TRUCK PROPANE Public Works Department 136.23
Total 124576:136.23
ACOUSTICAL SURFACES INC 10/28/2024 124577 00171478 440-48960-530 ACOUSTICAL PANELS FOR TRAINING ROOM Temporary North Fire Station 2,492.47
13
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124577:2,492.47
AED SUPERSTORE 10/28/2024 124578 S3452338 101-42260-219 AED PADS Fire Protection Services 79.77
Total 124578:79.77
ALPHA TRAINING & TACTICS LL 10/28/2024 124579 2024-0328 101-42110-580 RIFLE PLATES/ARMOR PD Police Department 23,542.40
Total 124579:23,542.40
BOYER TRUCKS - ST MICHAEL 10/28/2024 124580 093P19770 701-49800-222 VEHICLE PARTS Fleet Services 263.73-
BOYER TRUCKS - ST MICHAEL 10/28/2024 124580 093P19861 701-49800-222 424 PARTS Fleet Services 210.81
BOYER TRUCKS - ST MICHAEL 10/28/2024 124580 093P20021 701-49800-222 424 PARTS Fleet Services 123.26-
BOYER TRUCKS - ST MICHAEL 10/28/2024 124580 093P20881 701-49800-222 FIRE TRUCK PARTS Fleet Services 4.35
BOYER TRUCKS - ST MICHAEL 10/28/2024 124580 093P22550 701-49800-222 E-1 PARTS Fleet Services 333.99
Total 124580:162.16
BRAUN INTERTEC 10/28/2024 124581 B404352 402-48050-304 25-002 BROWN ROAD N 5,745.00
BRAUN INTERTEC 10/28/2024 124581 B404356 435-48979-304 25-001 2025 STREETS PROJECT 10,605.00
Total 124581:16,350.00
CAMPBELL KNUTSON 10/28/2024 124582 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS 09/24 Law/Legal Services 5,647.82
CAMPBELL KNUTSON 10/28/2024 124582 2717-0004G 101-42110-307 POLICE MATTERS 09/24 Police Department 131.00
CAMPBELL KNUTSON 10/28/2024 124582 2717-0201G 101-41600-307 MISC RECORDINGS 9/24 Law/Legal Services 1,035.88
CAMPBELL KNUTSON 10/28/2024 124582 2717-0740G 703-49960-379 LITIGATION - MERA CLAIM 147.00
CAMPBELL KNUTSON 10/28/2024 124582 2717-0800G 101-42400-307 B&Z ASSISTANCE 09/24 Building & Zoning 459.00
CAMPBELL KNUTSON 10/28/2024 124582 2717-0802G 101-42400-307 B&Z ASSISTANCE 09/24 Building & Zoning 387.00
CAMPBELL KNUTSON 10/28/2024 124582 2717-0915G 101-43280-307 LA24-000027 3295 FOX STREET Special Services 137.50
CAMPBELL KNUTSON 10/28/2024 124582 2717-0932G 101-43280-307 LA24-000039 1480 BRACKETTS PT RD Special Services 172.50
CAMPBELL KNUTSON 10/28/2024 124582 2717-0933G 101-43280-307 LA24-000042 3465 6TH AVE N Special Services 1,732.50
Total 124582:9,850.20
CECE'SIGNS INC 10/28/2024 124583 9694 701-49800-402 710 DECALS Fleet Services 120.00
Total 124583:120.00
14
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
EARL F ANDERSEN & ASSOC 10/28/2024 124584 0137741-IN 101-43000-224 SIGNS Public Works Department 684.25
Total 124584:684.25
ECM PUBLISHERS INC 10/28/2024 124585 1019093 613-49830-340 ADVERTISING Golf Course 87.00
ECM PUBLISHERS INC 10/28/2024 124585 1019472 101-41900-352 SPECIAL ASSESSMENT HEARING Central Services 45.75
ECM PUBLISHERS INC 10/28/2024 124585 1019472 602-49450-352 SPECIAL ASSESSMENT HEARING Sewer 45.76
ECM PUBLISHERS INC 10/28/2024 124585 1019472 651-49910-352 SPECIAL ASSESSMENT HEARING Storm Water 45.75
ECM PUBLISHERS INC 10/28/2024 124585 1019472 601-49400-352 SPECIAL ASSESSMENT HEARING Water 45.75
Total 124585:270.01
Ferguson Enterprises LLC #3326 10/28/2024 124586 0270679 602-49450-489 SANIATY SEWER LOCATE FLAGS Sewer 196.79
Total 124586:196.79
FILEONQ INC 10/28/2024 124587 12320 101-42110-416 FILEONQ - ANNUAL LICENSE RENEWAL 2025 Police Department 1,300.67
Total 124587:1,300.67
FLEETPRIDE INC 10/28/2024 124588 120578098 701-49800-222 E-1 PARTS Fleet Services 493.78
Total 124588:493.78
G&H Distributing & Supply Inc 10/28/2024 124589 00181508 701-49800-221 HYDRAULIC COUPLERS Fleet Services 507.00
Total 124589:507.00
GENUINE PARTS COMPANY/NA 10/28/2024 124590 608615 701-49800-222 PD BATTERY Fleet Services 275.39
GENUINE PARTS COMPANY/NA 10/28/2024 124590 608618 701-49800-222 PD PARTS Fleet Services 109.87
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609039 701-49800-240 MECHANICS TOOLS Fleet Services 75.45
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609236 701-49800-221 GRADER BATTERIES Fleet Services 596.28
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609261 701-49800-222 710 TRUCK PARTS Fleet Services 1,004.96
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609294 701-49800-222 E-1 PARTS Fleet Services 180.83
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609310 701-49800-240 MECHANICS TOOL Fleet Services 75.45-
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609412 701-49800-221 EQUIPMENT PARTS Fleet Services 169.13
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609437 101-42260-221 BATTERIES FOR RENTAL ENGINE Fire Protection Services 1,173.60
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609438 701-49800-215 SHOP SUPPLIES - FIRE Fleet Services 29.01
GENUINE PARTS COMPANY/NA 10/28/2024 124590 609440 701-49800-222 BATTERY CORE Fleet Services 162.00-
15
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124590:3,377.07
GERTEN GREENHOUSES INC. - 10/28/2024 124591 8127/15 701-49800-212 PROPANE FORKLIFT Fleet Services 25.99
Total 124591:25.99
GILLE, HUNTER 10/28/2024 124592 2024.01 101-43000-441 CDL TANKER ENDORSEMENT Public Works Department 28.50
Total 124592:28.50
GOPHER ACE 10/28/2024 124593 022285/1 701-49800-215 SHOP SUPPLIES Fleet Services 6.59
GOPHER ACE 10/28/2024 124593 022309-1 701-49800-215 SHOP SUPPLIES Fleet Services 12.49
GOPHER ACE 10/28/2024 124593 022316/1 701-49800-215 SHOP SUPPLIES Fleet Services 11.16
GOPHER ACE 10/28/2024 124593 022358/1 101-45200-221 PARK SUPPLIES Parks 12.47
GOPHER ACE 10/28/2024 124593 022360/1 701-49800-221 FIRE TRUCK Fleet Services 3.18
GOPHER ACE 10/28/2024 124593 022362/1 101-45200-221 PARK SUPPLIES Parks 3.99
GOPHER ACE 10/28/2024 124593 022396/1 701-49800-215 SHOP SUPPLIES Fleet Services 13.18
GOPHER ACE 10/28/2024 124593 022397/1 701-49800-215 SHOP SUPPLIES Fleet Services 57.96
GOPHER ACE 10/28/2024 124593 022400/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 32.96
GOPHER ACE 10/28/2024 124593 022433/1 101-45200-221 PARK SUPPLIES Parks 11.94
GOPHER ACE 10/28/2024 124593 022439/1 101-42260-201 HOOKS FOR BATHROOM AND OTHER SUPPLIE Fire Protection Services 45.57
GOPHER ACE 10/28/2024 124593 100087/1 101-43000-224 PAINT Public Works Department 13.00
GOPHER ACE 10/28/2024 124593 1063445 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 9.99
GOPHER ACE 10/28/2024 124593 22317/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 18.99
GOPHER ACE 10/28/2024 124593 22321/1 101-43000-224 BOLTS Public Works Department 8.94
GOPHER ACE 10/28/2024 124593 22361/1 701-49800-221 FIRE TRUCK PARTS Fleet Services 4.78
GOPHER ACE 10/28/2024 124593 22406/1 701-49800-215 SHOP SUPPLIES Fleet Services 71.45
Total 124593:338.64
HAWKINS INC 10/28/2024 124594 6888712 601-49400-216 CHLORINE TANKS-WATER Water 70.00
Total 124594:70.00
Jefferson Fire & Safety 10/28/2024 124595 IN319342 415-42260-580 ICE RESCURE SUITS AND PICKS FOR E1 1,453.00
Total 124595:1,453.00
LANO EQUIPMENT INC 10/28/2024 124596 03-1110385 701-49800-221 SKID LOADER DOOR Fleet Services 380.88
16
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124596:380.88
MACQUEEN EQUIPMENT LLC 10/28/2024 124597 P34023 415-42260-580 TOOLS FOR BRUSH MEDICAL TRUCK 269.95
MACQUEEN EQUIPMENT LLC 10/28/2024 124597 P60292 701-49800-221 SWEEPER PARTS Fleet Services 946.24
MACQUEEN EQUIPMENT LLC 10/28/2024 124597 P60339 701-49800-221 SWEEPER PARTS Fleet Services 155.82
MACQUEEN EQUIPMENT LLC 10/28/2024 124597 P60446 701-49800-221 SWEEPER PARTS Fleet Services 1,263.71
Total 124597:2,635.72
MARTIN MARIETTA MATERIALS 10/28/2024 124598 43952097 101-43000-224 PATCHING Public Works Department 79.13
Total 124598:79.13
MASTER PRO PLUMBING 10/28/2024 124599 P24-000040 - 601-39610 BP REFUND - P24-000040 - 3838 CHERRY PL 440.00
Total 124599:440.00
Minnesota Topsoil 10/28/2024 124600 3654 651-49910-406 YARD WASTE SCREENING Storm Water 1,200.00
Total 124600:1,200.00
MISSION COMMUNICATIONS LL 10/28/2024 124601 1092787 602-49450-227 LS #28 MOTHER BOARD N RADIO FOR MISSION Sewer 748.96
Total 124601:748.96
MP Asphalt Maintenance 10/28/2024 124602 24255 101-43000-408 2024 ROADS CRACK SEALING Public Works Department 35,750.00
Total 124602:35,750.00
NAVARRE HARDWARE 10/28/2024 124603 K48309 101-42260-215 LAUNDRY DETERGENT Fire Protection Services 45.98
Total 124603:45.98
NOVA COMMUNICATIONS INC 10/28/2024 124604 174991 710-49970-401 PHONE TREE MENU CHANGE IT Services 190.00
Total 124604:190.00
OPD BUSINESS SOLUTIONS LL 10/28/2024 124605 3866224610 101-42110-201 OFFICE SUPPLIES Police Department 113.05
17
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124605:113.05
PERFORMANCE PLUS LLC dba 10/28/2024 124606 09162044 101-42260-305 MEDICAL EVAL FOR CHRIS BROOKS Fire Protection Services 563.00
Total 124606:563.00
Perry's Truck Repair 10/28/2024 124607 2310 701-49800-403 CHIPPER REPAIR Fleet Services 711.00
Total 124607:711.00
POST, NICOLE 10/28/2024 124608 10.2024 REI 101-42400-331 MILEAGE- INSPECTIONS Building & Zoning 120.34
Total 124608:120.34
QUALITY FLOW SYSTEMS INC 10/28/2024 124609 47752 602-49450-406 LIFT STATION #28 CONTROL PANEL REPAIR Sewer 1,004.50
Total 124609:1,004.50
RJ KOOL MIDWEST INC 10/28/2024 124610 INV13299 101-42260-403 REPAIR TO GEAR EXTRACTOR Fire Protection Services 297.95
Total 124610:297.95
ROADKILL ANIMAL CONTROL 10/28/2024 124611 09.2024 101-43000-489 PICK UP ROADSIDE DEER KILLS Public Works Department 103.00
Total 124611:103.00
ROSENBAUER MINNESOTA LLC 10/28/2024 124612 0000069249 701-49800-221 FIRE TRUCK PARTS Fleet Services 341.02
Total 124612:341.02
RYAN AUTO MALL 10/28/2024 124613 270962 1 701-49800-222 PD PARTS - CANISTER Fleet Services 232.20
RYAN AUTO MALL 10/28/2024 124613 270964 1 701-49800-221 PD HOSE PARTS Fleet Services 20.81
RYAN AUTO MALL 10/28/2024 124613 271057 1 701-49800-222 PD PARTS - RADIATOR HOSE Fleet Services 163.74
Total 124613:416.75
SAFE BASEMENTS OF MINNES 10/28/2024 124614 RPS24-0001 101-34410 BP REFUND - RPS24-000126 - 2715 CASCO PT R 42.58
18
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124614:42.58
SECURITY & SOUND CO 10/28/2024 124615 28835 710-49970-575 FIRE STATION A/V IT Services 17,687.00
Total 124615:17,687.00
SHANE & GEORGIA BEAMAN 10/28/2024 124616 RPS21-0001 101-22205 ESCROW REFUND - RPS21-000169 - 735 LAKEVI 10,000.00
Total 124616:10,000.00
SHAUGHNESSY LAWN CARE 10/28/2024 124617 10.2024 101-45200-404 PARK MOWING Parks 4,285.71
Total 124617:4,285.71
SHERRY G PATTERSON 10/28/2024 124618 507 FERNDA 999-10015 UB REFUND - 507 FERNDALE RD N - PATTERSO 16.73
Total 124618:16.73
SiteOne Landscape Supply LLC 10/28/2024 124619 146976984-0 101-45200-221 IRRIGATION PARTS Parks 138.29
Total 124619:138.29
SNAP-ON INDUSTRIAL 10/28/2024 124620 ARV-627976 701-49800-416 DIAGNOSTIC SUBSCRIPTION Fleet Services 783.58
SNAP-ON INDUSTRIAL 10/28/2024 124620 ARV-628465 701-49800-240 MECHANICS TOOLS Fleet Services 501.68
Total 124620:1,285.26
SONICLEAR 10/28/2024 124621 74874 710-49970-416 ANNUAL SUPPORT IT Services 473.00
Total 124621:473.00
STREICHER'S 10/28/2024 124622 I1724337 101-42110-228 USE OF FORCE/WITTKE Police Department 241.89
STREICHER'S 10/28/2024 124622 I1724338 101-42110-228 USE OF FORCE/SWAT Police Department 241.89
Total 124622:483.78
STREICHER'S 10/28/2024 124623 I1723315 101-42260-226 UNIFORM DUTY BOOTS Fire Protection Services 284.00
STREICHER'S 10/28/2024 124623 I1723333 101-42260-226 UNIFORM DUTY FOR STEPH Fire Protection Services 108.98
STREICHER'S 10/28/2024 124623 I1723561 101-42260-226 DUTY UNIFORM FOR SAM Fire Protection Services 345.96
19
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
STREICHER'S 10/28/2024 124623 I1723563 101-42260-226 UNIFORM SHOES FOR MIKE J Fire Protection Services 79.99
STREICHER'S 10/28/2024 124623 I1723742 101-42260-226 BADGES FOR NEW FIREFIGHTERS Fire Protection Services 1,267.00
STREICHER'S 10/28/2024 124623 I1723851 101-42260-226 DUTY UNIFORM FOR DOUG Fire Protection Services 101.98
STREICHER'S 10/28/2024 124623 I1724095 101-42260-226 UNIFORM SHOES AND PATCHES Fire Protection Services 91.98
STREICHER'S 10/28/2024 124623 I1724096 101-42260-226 UNIFORM SHOES FOR DOUG Fire Protection Services 79.99
STREICHER'S 10/28/2024 124623 I1724111 101-42260-226 DUTY JACKETS FOR KAYLA Fire Protection Services 219.98
STREICHER'S 10/28/2024 124623 I1725001 101-42260-226 DUTY UNIFORM POLOS FOR SAM Fire Protection Services 170.97
STREICHER'S 10/28/2024 124623 I1725002 101-42260-226 UNIFORM BELTS FOR SAM Fire Protection Services 63.98
STREICHER'S 10/28/2024 124623 I1725003 101-42260-226 CLASS UNIFORM SHIRT JASON Fire Protection Services 74.99
STREICHER'S 10/28/2024 124623 I1725004 101-42260-226 CLASS A SHOES Fire Protection Services 89.99
Total 124623:2,979.79
T W TUPY INC 10/28/2024 124624 38409 651-49910-227 ROCK AND RIP RAP Storm Water 8,167.74
Total 124624:8,167.74
TIM SONNEK 10/28/2024 124625 2022.03 101-42110-439 OFF SITE MEETING-RECRUITING Police Department 62.74
Total 124625:62.74
TITAN MACHINERY INC 10/28/2024 124626 PSO497705-701-49800-221 CUTTING EDGE BOLTS 429 Fleet Services 84.35
Total 124626:84.35
UNIFIRST CORPORATION 10/28/2024 124627 1410092739 613-49830-404 CLEANING SUPPLIES-GOLF COURSE Golf Course 140.13
UNIFIRST CORPORATION 10/28/2024 124627 1410092742 101-41900-404 CITY HALL RUGS AND AIR FRESHENER Central Services 90.36
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 101-41900-223 MOPS/CLEANING TOWELS Central Services 30.52
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 701-49800-221 SHOP TOWELS - PW Fleet Services 3.91
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 101-43000-404 RUGS-PW Public Works Department 28.73
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 101-45200-226 UNIFORMS-PARKS Parks 16.54
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 16.54
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 651-49910-226 UNIFORMS - STORMWATER Storm Water 63.31
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 101-43000-226 UNIFORMS-STREETS Public Works Department 63.31
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 601-49400-226 UNIFORMS PW-WATER DEPT Water 32.40
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 32.40
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 701-49800-226 UNIFORMS - FLEET Fleet Services 40.84
UNIFIRST CORPORATION 10/28/2024 124627 1410092744 101-41900-226 UNIFORMS-FACILITY Central Services 6.68
UNIFIRST CORPORATION 10/28/2024 124627 1410094682 613-49830-223 GOLF COURSE RAGS Golf Course 47.95
20
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 124627:613.62
US Bank Equipment Finance 10/28/2024 124628 540408671 710-49970-413 COPIERS - 10/24 IT Services 1,518.00
US Bank Equipment Finance 10/28/2024 124628 540408671 710-49970-413 OVERAGE IT Services 457.59
Total 124628:1,975.59
WESTSIDE WHOLESALE TIRE 10/28/2024 124629 953135 701-49800-222 428 TIRES Fleet Services 1,794.00
Total 124629:1,794.00
WILLIAM KNAB 10/28/2024 124630 1800 CONC 999-10015 UB REFUND - 1800 CONCORDIA ST - KNAB 21.78
Total 124630:21.78
Wright-Hennepin Coop Electric 10/28/2024 124631 3503166270 101-43100-381 BRUSH SITE 09/01-10/01 Brush Site 28.71
Wright-Hennepin Coop Electric 10/28/2024 124631 3503166270 101-43000-381 ELECTRICAL SERVICE 09/01/24-10/01/24 Public Works Department 196.13
Wright-Hennepin Coop Electric 10/28/2024 124631 3503166270 613-49830-381 GC SECURITY TO 11/30/2024 Golf Course 42.21
Total 124631:267.05
INNOVO BENEFITS ADMINISTR 10/16/2024 20130560 1444295 601-49400-135 HEALTH INSURANCE - 11.2024-BR Water 768.54
INNOVO BENEFITS ADMINISTR 10/16/2024 20130560 1444295 101-42110-135 HEALTH INSURANCE - 11.2024-DM Police Department 768.54
INNOVO BENEFITS ADMINISTR 10/16/2024 20130560 1444295 101-42110-135 HEALTH INSURANCE - 1.2024-JW Police Department 768.54
INNOVO BENEFITS ADMINISTR 10/16/2024 20130560 1444295 101-21706 HEALTH INSURANCE - 11.2024 65,816.54
Total 20130560:68,122.16
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #2 NOTEBOOKS Central Services 29.98
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #3 NOTEBOOKS Central Services 33.98
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #4 BRITA WATER FILTERS Central Services 60.06
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #5 2025 WALL CALENDAR Central Services 8.46
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #6 MONITOR RISERS (COMM. DEVELOP)Central Services 39.98
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #7 PENS Central Services 12.01
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #8 DRY ERASE MARKERS Central Services 17.94
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #9 ANTI BLUE LIGHT ANTI GLARE SCREEN PRO Central Services 71.76
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #10 2025 WALL CALENDAR Central Services 12.34
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #11 PENS Central Services 6.57
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #12 OFFICE CLIPBOARDS (ELECTIONS)Central Services 10.52
21
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #13 MAGNETIC DRY ERASE BOARDS (COMM. D Central Services 59.38
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41900-201 #14 2025 AT A GLANCE YEAR CALENDAR Central Services 30.60
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41300-489 BLACK PLASTIC TABLECLOTHS (WELLNESS FAI Administration 15.99
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41300-489 SHIPPING & HANDLING Administration 5.98
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1MY9-CV4J-101-41300-489 PROMOS & DISCOUNTS Administration 2.99-
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-226 DUTY UNIFORM HOODIE Fire Protection Services 113.31
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-226 DUTY UNIFORM HOODIE Fire Protection Services 94.59
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 PUSH BROOM Fire Protection Services 28.82
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 SQUEEGEE FOR TRUCKS Fire Protection Services 56.61
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 SWIFFER WET MOP CLOTH REFILLS Fire Protection Services 12.49
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 SWIFFER WET MOPPING Fire Protection Services 8.39
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-226 DUTY UNIFORM HOODIE Fire Protection Services 63.06
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-201 STAPLERS Fire Protection Services 17.75
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-201 MAGNETS FOR WHITE BOARD Fire Protection Services 7.59
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-201 THUMB TACTS FOR BULLETIN BOARD Fire Protection Services 5.65
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-226 DUTY UNIFORM HOODIE Fire Protection Services 37.77
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 ICE RESCUE HELMET Fire Protection Services 76.58
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 ICE RESCUE HELMET Fire Protection Services 134.80
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 WATER CAN HARNESS Fire Protection Services 38.99
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 ICE RESCUE HELMET LIGHTS Fire Protection Services 89.67
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-240 WATER RESCUE THROW BAGS Fire Protection Services 86.32
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1N7H-MPHM 101-42260-201 SWIFFER WET MOP CLOTH REFILLS Fire Protection Services 12.13
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1NMJ-FN6D-701-49800-240 MECHANICS TOOLS Fleet Services 8.01
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1NMJ-FN6D-701-49800-215 SHOP SUPPLIES Fleet Services 449.54
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1NMJ-FN6D-701-49800-212 MOTOR FUELS Fleet Services 330.20
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1NVR-XHND 101-43000-226 WINTER PPE Public Works Department 39.99
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1Q1J-XCMF-101-43000-404 CLOCKS,PLASTIC RECYLING Public Works Department 87.03
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1Q1J-XCMF-101-43000-226 ALL WINTER CLOTHES PPE Public Works Department 333.11
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1TLM-CQMJ-101-43000-226 ALL WINTER CLOTHES PPE Public Works Department 968.83
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1WGD-FD3C 101-42110-201 OFFICER SUPPLIES Police Department 158.00
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1WGD-FD3C 101-42110-240 SQUAD CAR DOOR OPENERS Police Department 149.70
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1WGD-FD3C 101-42110-228 SWAT GUN CLEANING KIT Police Department 36.90
AMAZON CAPITAL SERVICE 10/28/2024 20130561 1X3H-VWDN 710-49970-221 COMPUTER EQUIPMENT IT Services 315.11
Total 20130561:4,173.50
MEDSURETY LLC 10/28/2024 20130562 10.10.24 DC 101-21719 FSA DCAP J. CUTA 250.00
MEDSURETY LLC 10/28/2024 20130562 9.13.24-10.2 101-21719 MFSA 9.13.24-10.20.24 FUNDS 84.64
MEDSURETY LLC 10/28/2024 20130562 9.6.24-10.13.101-21719 MFSA 9.6.24-10.13.24 FUNDS 7.56
MEDSURETY LLC 10/28/2024 20130562 DCAP FUND 101-21719 DCAP J. RUTHENBERG 2,083.30
22
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 10/15/2024 - 10/28/2024 Oct 23, 2024 08:58AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 20130562:2,425.50
PSN: PAYMENT SERVICE INVOI 10/28/2024 20130563 301368 602-49450-312 SEWER FUND PSN FEES Sewer 504.00
PSN: PAYMENT SERVICE INVOI 10/28/2024 20130563 301368 601-49400-312 WATER FUND PSN FEES Water 504.00
PSN: PAYMENT SERVICE INVOI 10/28/2024 20130563 301613 101-41900-312 BUILDING PERMIT PSN FEES Central Services 11.00
Total 20130563:1,019.00
VESSCO INC 10/28/2024 20130564 095536 601-49400-405 CHLORINE SYSTEM REPAIRS SOUTH WATER PL Water 3,216.18
Total 20130564:3,216.18
Grand Totals: 253,335.31
23
Date: October 28, 2024 Item: 4
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Title: Meeting Calendar
1.Purpose:
The purpose of this item is to approve the calendar of 2025 official public meetings.
2.Background:
The calendar satisfies the public notice requirement for regular business meetings and work
sessions of the City Council, as well as the Planning and Park Commissions.
Regular business meetings are for items ready for formal action and held in the council chambers
at 6pm with City Council on the second and fourth Tuesday of each month, Planning Commission
on the third Monday of each month, and Park Commission on the first Tuesday of February, May,
August, and November.
Work sessions are for members to learn and discuss topics before taking action at a regular
business meeting. City Council work sessions are at 5pm on the second and fourth Tuesday of
each month, Planning Commission work sessions are scheduled as needed, and Park Commission
work sessions are 6pm on the first Tuesday of January, June, and October.
Official business is not conducted on observed holidays and offices are closed New Year's Day,
Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Juneteenth, Labor
Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day,
and Friday after Christmas.
3.Staff Recommendation:
Approve the meeting calendar.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve the official public meeting calendar for 2025.
Exhibits
Meetings Calendar v4 JR
24
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8*9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
*
H
October November December
July August September
January February March
April May June
Official Holiday
2025 Official Calendar
Park Commission 6:00 p.m. (Work Sessions Scheduled and Posted as Needed)
Council Meeting 6:00 p.m.Council Work Session 5:00 p.m.
Council Meeting w/ Truth in Taxation 6:00 p.m.
Park Commission Meeting 6:00 p.m.
Planning Commission Meeting 6:00 p.m.
Planning Commission 5:30 p.m. (Work Sessions Scheduled and Posted as Needed)
CITY OF ORONO
2025 OFFICIAL MEETINGS CALENDAR
25
26
Date: October 28, 2024 Item: 5
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Title: Rental License
1.Purpose:
The purpose of this action item is to approve a license for rental housing.
2.License Applicant(s):
RL24-000024 3420 High Lane
3.Staff Recommendation:
Application requirements are complete and staff recommends approval of the rental license listed
above with an expiration date of December 31, 2026.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve the rental licenses listed above.
27
Date: October 28, 2024 Item: 6
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Title: Non-Waiver of Tort Limits - Resolution 7517
1.Purpose:
The purpose of this action item is to adopt a resolution making a selection not to waive the
statutory tort limits for liability coverage.
2.Background:
Minnesota Statutes 466.04 limits a city’s tort liability to a maximum of $500,000 per claimant and
$1,500,000 per occurrence. Because cities have the right to waive the liability limit, our insurance
carrier, the League of Minnesota Cities Insurance Trust (LMCIT), requires that the City Council
adopt a resolution stipulating whether the City will or will not waive the statutory limits under the
laws. A waiver of the limits would result in increased liability exposure and an increase in
premiums.
3.Cost:
Because waiver of the statutory limits increases the amount that the LMCIT could potentially be
responsible for, waiver of the limit will increase the city’s general liability insurance premium by
approximately 3% ($6,300). The City also carries excess liability coverage in the amount of
$3,000,000. A wavier of tort limits would increase this premium by 25% ($16,500).
4.Staff Recommendation:
Staff recommends that the adoption of the Resolution 7517, making a selection not to waive the
statutory tort limits for liability coverage.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to adopt Resolution 7517, making a selection not to waive the statutory tort limits for liability
coverage.
Exhibits
Exhibit A. Tort Limit Waiver Form
Exhibit B. Resolution 7517 Select Not to Waive Statutory Tort Limit
28
League of Minnesota Cities 3/2/2023
Liability Coverage Waiver Form Page 1
LIABILITY COVERAGE WAIVER FORM
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to
the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made
annually by the member’s governing body, in consultation with its attorney if necessary. The decision has the
following effects:
x If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on
any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply
regardless of whether the member purchases the optional LMCIT excess liability coverage.
x If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could
recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived
to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total
all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to
$2,000,000, regardless of the number of claimants.
x If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a
single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased,
regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name: __________________________________________________________________________
______________________________________________________________________________________________
Check one:
܆ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. §
466.04.
܆ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the
extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting:___________________________________________________________
Signature: _____________________________________________________________________________________
Position: _______________________________________________________________________________________
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before their effective date of coverage.
Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298.
City of Orono
10/28/2024
29
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7517
A RESOLUTION MAKING A SELECTION NOT TO WAIVE THE STATUTORY TORT
LIMITS FOR LIABILITY INSURANCE COVERAGE
WHEREAS, pursuant to previous action taken, the League of Minnesota Cities Insurance
Trust has asked the City to make an election with regards to waiving or not waiving its tort liability
established by Minnesota Statutes 466.04; and
WHEREAS, the choices available are as follows: to not waive the statutory tort limit, to
waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to
add insurance to a new level.
NOW, THEREFORE, BE IT RESOLVED that the Orono City Council does hereby
elect not to waive the statutory tort liability limit established by Minnesota Statutes 466.04.
Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held
October 28, 2024.
ATTEST:
________________________________ ________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
30
Date: October 28, 2024 Item: 7
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Title: Microsoft 365 Migration and Licensing
1.Purpose:
The purpose is that staff is requesting authorization for the purchase of M365 migration with the
assistance from LOGIS and software licensing to continue use of Microsoft products for city
business.
2.Background:
The new Microsoft 365 (M365) software is a necessary transition for the city. In addition to
extending the City’s current use of Microsoft products, M365 introduces additional tools that
further fill needs and allows other capabilities within the City’s technology environment.
The integration to M365 will take the existing Active Directory Domain Service and create a
hybrid environment that will give staff efficient, quick and secure access to work in. Features such
as the real time implementation of Microsoft updates will support operations and reduce
cybersecurity vulnerabilities. The hosting of the city’s email data in the M365 cloud will improve
the city’s ability to manage data practice requests without requiring the possession of individual
devices and the streamlining of password management will help to support the city’s cybersecurity
efforts.
3.Cost:
The implementation cost of the project is $18,000 for labor hours and will be a licensing cost of
$30,000 annually moving forward. The cost of the implementation was included in the capital
improvement plan and the licensing cost is part of the annual IT budget.
4.Funding:
The implementation and licensing will be funded by the IT fund.
5.Staff Recommendation:
Staff recommends a motion to authorize the purchase of M365 licensing for the implementation
cost of $18,000 with an ongoing annual licensing cost for the next three years of approximately
$30,000.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to authorize the purchase of M365 licensing for the cost of $18,000 with an ongoing annual
licensing cost for the next three years of approximately $30,000.
Exhibits
Exhibit A. M365 Statement of Work
Exhibit B. M365 Preliminary Licensing Quote
31
City of Orono - Microsoft-365
Statement of Work
Background:
LOGIS has been engaged to assist with a new deployment of M365.
Scope:
(1) Define requirements and assist with licensing/procurement
(2) Technical discovery calls
(3) Configure Microsoft tenant
(4) Configure AzureAD in the Azure Cloud
(5) Migrate from Exchange-email to M365 online-email
Outside of scope includes, but not limited to:
(1) Any other Microsoft-365 product other than AzureAD, OnlineEmail, and Teams.
a. Examples are Sharepoint, OneDrive, InTune, Telephony, Power BI, others.
(2) Microsoft Public Folder conversions
(3) If MS Office, AD Server, Exchange Server updates are required to accomplish the scope of work,
LOGIS will make best effort to perform that work at standard billable rate.
a. No updates are expected, but this may change after technical discovery:
i. MS Office
ii. MS Exchange
iii. AD Server version and functional level
Cost:
Labor: Standard M365 Project Price $18,000 – billed when project starts
Note: Microsoft often changes license entitlements. LOGIS has no control over this.
Estimated Timing:
After licensing is purchased, there is a 4-6 week waiting period for Microsoft to process
agreements. Deployment takes approximately 4 weeks. Total project time is approximately 3
months from time of purchase, although Microsoft licensing and tenant delays can occur.
2024-2025: Obtain approval from Member, LOGIS to issue PO, Microsoft to enable new
Enterprise Agreement, enable M365 tenant, and provision licenses
2024-2025: Project planning, technical discovery sessions, kickoff meeting
2024-2025: Completion
Specifics on project:
32
M365 Licensing: Below is a list of licenses the Member will be purchasing for this project. The
Member will need to maintain all other necessary Microsoft licenses and CAL’s. At the
scheduled Microsoft licensing renewal, the Member may be able to reduce Exchange CAL’s,
User Cals, Exchange Server license, and Office STD and Pro licenses.
o Purchase: M365-G5-GCC licenses - 1
o Purchase: M365-G3-GCC licenses – 58
o Purchase: M365-ExchangeOnlineP2 and EntraIDP1 - 54
Exchange Hybrid: Member agrees to run the M365/on-prem environment in hybrid mode as
recommended by Microsoft. The service charge for the LOGIS hosted Exchange server/storage
will remain but will be reduced at budget interval due to reduced storage consumption.
Multiple-Factor-Authentication “MFA”: Member agrees to setup MFA for all users. LOGIS will
not deploy EntraID unless MFA is enabled. LOGIS will setup the conditional access policies in the
M365 tenant, and the Member IT staff is responsible for deploying MFA to all end users prior to
the OnlineEmail migrations. Member IT will also ensure all end users will have a device with the
Microsoft Authenticator application installed for MFA. Member is responsible for
installing/maintaining all aspects of MFA and MFA applications and devices.
Backups: LOGIS currently provides backups for user mailboxes with the “LOGIS Hosted Backup
Service”. LOGIS will continue to backup mailboxes after moved to the M365 cloud.
Consultant: Threadfin is a LOGIS contracted consultant and will perform the migration
described. Threadfin has been background checked and finger-printed. Member agrees to
allow for temporary accounts configured on member domain and M365 tenant.
Microsoft Teams: As part of this project, LOGIS will stand up the M365 Teams application within
the M365 tenant and will configure security and retention policies, totaling a maximum of 4
labor hours. This does not include deployment of any Team spaces, Teams calling, Teams web-
conferencing, or Teams desktop application. Member is responsible for any further deployment
of M365 Team.
Future Projects:
(1) LOGIS is able to perform the components of this SOW, but is unable to make commitments to
continuing the rollout of Teams, OneDrive, Intune, Sharepoint, and/or any future M365 projects.
Ongoing costs: Members should budget for ongoing support and deployment for additional M365
applications.
33
10/24/2024Page 1 of 1New PreliminaryQuotation:1024-City of Orono-1-MSEA-MARSubscription Start Date:11/1/2024Date:October 22, 2024Subscription End Date:10/31/2027Enrollment:New PreliminaryContract:CTR060025/222281Year One: 12 Months12Part Number Item Name Program Offering LevelPurchase UnitPurchase Period Pool Product Type Product Family Quantity Term Price Extended PriceEnterprise ProductsAAD-34704 M365 G3 Unified FUSL GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Unified FUSL GCC 58 $386.43 22,412.94$ AAL-45735 M365 G5 GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G5 GCC 1 $611.85 611.85$ Additional ProductsMQM-00001 Entra ID P1 Gov Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Entra ID P1 Gov 54 $54.77 2,957.58$ 3NS-00003 Exchange Online P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Exchange Online P2 GCC 54 $72.94 3,938.76$ 12 Month Total: 29,921.13$ Year Two: 12 Months12Enterprise ProductsAAD-34704 M365 G3 Unified FUSL GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Unified FUSL GCC 58 $386.43 22,412.94$ AAL-45735 M365 G5 GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G5 GCC 1 $611.85 611.85$ Additional ProductsMQM-00001 Entra ID P1 Gov Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Entra ID P1 Gov 54 $54.77 2,957.58$ 3NS-00003 Exchange Online P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Exchange Online P2 GCC 54 $72.94 3,938.76$ 12 Month Total: 29,921.13$ Year Three: 12 Months12Enterprise ProductsAAD-34704 M365 G3 Unified FUSL GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Unified FUSL GCC 58 $386.43 22,412.94$ AAL-45735 M365 G5 GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G5 GCC 1 $611.85 611.85$ Additional ProductsMQM-00001 Entra ID P1 Gov Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Entra ID P1 Gov 54 $54.77 2,957.58$ 3NS-00003 Exchange Online P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Exchange Online P2 GCC 54 $72.94 3,938.76$ 12 Month Total: 29,921.13$ 36 Month Total:89,763.39$ Confidential.EA Monthly SubscriptionsThank you for the opportunity to quote.34
Date: October 28, 2024 Item: 8
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Title: Contract - Coordinated Recycling Collection
1.Purpose:
The purpose of this item is to approve a one-year renewal for recycling collection.
2.Background:
Waste Management provides coordinated curbside recycling collection to residential homes and
public facilities in Orono. Waste Management also collects compostable organics from two drop-
off sites and provides service for clean up day events, separate from this agreement. The existing
contract provides for one-year automatic renewals after the initial five-year term.
3.Cost:
Waste Management will invoice Orono $5.90 per month for each residential home.
4.Staff Recommendation:
Approve renewal for a one-year term.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve renewal for a one-year term.
Exhibits
A. Coordinated Recycling Agreement Renewal
35
AMENDMENT TO MUNICIPAL RECYCLING, AND WASTE AGREEMENT
This Amendment to the Municipal Recycling, and Waste Agreement is made and entered as
of this 28 day of October 2024 by and between the City of Orono, MN (“City”), and Waste
Management of Minnesota, Inc. (“WM”).
Recitals
1.The City and WM executed a Municipal Recycling, and Waste Agreement on
September 23, 2019 (the “Agreement”).
2.The City and WM now desire to amend the Agreement as described below.
Amendments
The City and WM hereby agree to amend the Agreement as follows:
1.Term. The Term of the Agreement shall be extended for a period of 12 months,
through and including September 30, 2025. The Agreement may be further
extended by mutual agreement in writing signed by both parties.
2.Fees and Payments. Section V. a. Service Fee Per Residential Unit, shall be replaced
with the following:
Contract Year Monthly Fee per Residential Unit
2024-2025 $5.90
3.No Other Changes. Except as amended herein, all other terms of the Agreement
will continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed as of
the day and year first above written.
CITY OF ORONO, MINNESOTA WASTE MANAGEMENT OF MINNESOTA, INC.
By: ________________________________________By: ________________________________________
Title: ______________________________________Title: ______________________________________
Date: ______________________________________Date: ______________________________________
36
Date: October 28, 2024 Item: 9
Presenter: Christine Lusian, City Clerk
Section: Consent Agenda
Title: Agreement - Recording Service
1.Purpose:
The purpose of this item is to renew the agreement for recording service.
2.Background:
TimeSavers has been consistently and reliably providing professional meeting records of the City
Council, as well as the Planning and Park Commission. The current agreement will expire at year
end; this addendum will extend the contract through 2025 and reflects a first hour increase of
2.99% for the base rate and 2.89% for the unit rate.
3.Staff Recommendation:
Approve the recording service agreement.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve the recording service agreement.
Exhibits
Addendum
37
38
Date: October 28, 2024 Item: 10
Presenter: Correy Farniok, Police Chief
Section: Consent Agenda
Title: Contract - School Resource Officer
1.Purpose:
The purpose of this action item is gain approval of the School Resource Officer contact with the
Orono School District.
2.Background:
The Orono Police Department has been partnering with Orono School for more than 20 years
having a school resource officer at the Orono Schools. This contract has been updated and
includes the most current laws and regulations related to school resource officers.
3.Cost:
-
4.Funding:
-
5.Staff Recommendation:
I recommend approval of the School Resource Officer Contact with the Orono Independent School
District #278.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion for approval to approve the School Resource Officer contract with Orono Independent School
District #278
Exhibits
Orono_SRO_Contract_2024 Final.docx
39
211089v6
SCHOOL RESOURCE OFFICER AGREEMENT
BY AND BETWEEN
INDEPENDENT SCHOOL DISTRICT 278 AND THE CITY OF ORONO
THIS SCHOOL RESOURCE OFFICER AGREEMENT (“Agreement”) made this 28_ day of October, 2024, by
and between INDEPENDENT SCHOOL DISTRICT 278, a Minnesota school district (hereinafter “School
District”) and the CITY OF ORONO, a Minnesota municipal corporation (hereinafter “City”). The School
District and City may also be identified individually as a “Party” or collectively as the “Parties.”
RECITALS
1. The City and the School District desire to deter and prevent crime and violence within the School
District’s schools by engaging the City’s peace officer(s) to serve as a school resource officer
(“SRO”). While this Agreement refers to a single SRO, more than one SRO may be provided and
the terms of this Agreement shall apply to each.
2. The Safe School Levy provides monetary funds to school districts to hire SROs to help address
safety-related issues within schools.
3. To that end, the City and the School District desire to establish an SRO program in accordance
with the terms of this Agreement
NOW, THEREFORE, IN CONSIDERATION OF the mutual promises contained in this Agreement and other
valuable consideration, the sufficiency of which is acknowledged, the City and the School District agree as
follows:
TERMS
1. SERVICES. The City agrees to provide the School District one or more SROs to provide services at
the schools identified herein, and the School District agrees to provide funding for the SRO program, in
accordance with the terms and conditions of this Agreement.
2. TERM AND TERMINATION. The term of this agreement shall be for a twelve month period from
July 1, 2024 to June 30, 2025. This Agreement will automatically renew for a period of twelve calendar
months (July 1 to June 30) unless either party provides written notice of termination to the other party
on or before May 1. Either Party may terminate this agreement at any time for any reason upon a sixty
(60) day written notice to the other party of such termination. In the event of an early termination, the
School District shall only be responsible for the payment of services actually provided prior to the
termination.
3. PROGRAM FUNDING & PROGRAM PAYMENT.The School District shall pay the City a fee of
$46,100 for services from July 1, 2024 to June 30, 2025. For each subsequent year that the agreement is
renewed, a 3% increase to the fee will be applied. The School District will pay the City on an annual
basis for properly-invoiced SRO services that are actually provided during the term of this Agreement.
Within thirty-five (35) calendar days after receipt of the final invoice for the payment period, the School
District will pay the City for the amount stated on the invoice. If the School District disputes the amount
of any invoice, the School District will notify the City in writing of the disputed amount within thirty-five
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(35) days of the receiptof the invoice. If the dispute has not resolved by the end of the payment period,
the School District will pay the full undisputed amount within thirty-five (35) calendar days.
The cost of this Agreement shall not exceed 50% of the School District’s proportionate amount
collected through the Safe Schools Levy. The School District shall notify the City of the total amount
actually levied through a Safe Schools Levy, and the parties maymutually determine invoice amounts if
the total payments outlined above are nearing or have exceeded this cap.
4. ADDITIONAL SERVICES. School District administrators may request that the City assign one or
more peace officers to provide “additional services” outside the hours of a school day. The City is not
obligated to provide additional services, and shall provide additional services when requested by the
District at the City’s sole discretion.
5. SCHOOLS TO RECEIVE SERVICES. The City will provide SRO services under this Agreement to the
following schools in Independent School District 278 (collectively, “School”):
a. Orono High School, 795 Old Crystal Bay Road North, Long Lake, MN 55356;
b. Orono Middle School, 800 Old Crystal Bay Road North, Long Lake, MN 55356;
c. Orono Intermediate School, 685 Old Crystal Bay Road North, Long Lake, MN 55356; and
d. Orono Schumann Elementary School, 765 Old Crystal Bay Road North, Long Lake, MN 55356
6. ASSIGNMENT OF SCHOOL RESOURCE OFFICERS. The City will employ or assign 1 full-time (1.0
FTE) licensed peace officer to perform SRO duties on a full-time basis during each school day, during the
regular school year(up to170-180schooldays) covered by the term ofthis Agreement. The City will work
collaboratively with the school district to determine which of its police officers to assign to serve as the
SRO(s) under this Agreement. The number of police officers serving in the SRO(s) position at the School
may be modified at any time upon the written agreement of the City and the School District.The provision
of all such SRO(s) shall be subject to the terms and conditions of this Agreement. There will be no SRO(s)
when the school district is in distance learning at any of the schools. No payments will be made to the
cities when SRO(s) are not on site.
7. SUPPLIES AND EQUIPMENT. The School District may provide office space for the SRO at the
assigned school. Any office spaces and supplies shall be at the School District’s expense. The District shall
not be required to provide any additional supplies or equipment.
8. COMPENSATION TO SRO(s). The City will be responsible for all payments regarding
compensation, benefits, pension plans and withholdings for its officer(s) serving as the SRO(s) at the
School(s). The Parties will, except as provided herein, act in their individual capacities and not as agents,
employees, partners, joint ventures or associates of the other. Neither of the Parties, nor its personnel,
employees, agents, contractors, or servants, shall be entitled to any benefits of the other. The Parties will
not provide any insurance coverage to the other or their employees including, but not limited to, workers’
compensation insurance. Each Party will pay all wages, salaries and other amounts due its employees and
will be responsible for all reports, obligations, and payments pertaining to social security taxation, income
tax withholding, workers compensation, unemployment compensation, group insurance coverage,
collective bargaining agreements or any other such similar matters.
9. DUTIES AND WORK SCHEDULE OF THE OFFICER. The law enforcement services provided to the
School District by the SRO(s) will be at the sole discretion of the City. Officer standards of performance,
conduct and discipline of the officer, performance reviews and other internal matters related to the
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SRO(s) services shall be under the authority of the City. Time spent by the SRO(s) in excess of eight (8)
hours in a day in the performance of SRO(s) duties at the School will be on a specific, case-by-case basis
requiring the advance approval of the City and the School District. The City retains the authority to recall
the SRO(s) if they are needed for an emergency occurring off of School grounds.
10. ADDITIONAL OFFICER DUTIES. The SROs will respond to emergency calls, attend police training,
and perform any other special duties as assigned by the City while fulfilling the SRO requirements under
this Agreement.
11. DESCRIPTION OF SERVICES.The SRO(s) will provide the followings services at the School:
a.Fostering a positive school climate through relationship building and open
communication as well as demonstrating and modeling the responsible exercise of
authority;
b.Protecting students, staff, and visitors to the school grounds from criminal activity;
c.Serving as a liaison from law enforcement to school officials, parents, and students;
d.Providing advice on safety drills;
e.Identifying vulnerabilities in school facilities and safety protocols;
f.Educating and advising students and staff on law enforcement topics;
g.Enforcement of criminal laws;
h.Maintain awareness of all criminal or delinquency investigations or criminal
interrogations being done at the School and, when necessary, provide information to
school administration and District leadership. All questioning of the students will be in
adherence with District policies;
i.Perform investigations of criminal incidents occurring at the School and make proper
referrals to law enforcement as serious matters may require;
j.Participate in community and School efforts to promote positive youth development.
k.To the extent possible and consistent with other responsibilities, the SRO will wear
appropriate civilian attire while working at the School; however, the SRO may also work
in full police uniform.
l.Speak to and provide curriculum support for classrooms on age appropriate subjects to
present to School students as requested by School administration.
m.Perform other duties and assume other responsibilities as may be agreed to between the
City’s Chief Law Enforcement Officer and School District administration.
n.For any school code violations identified or witnessed, the SRO will defer the student to
the principal's office as disciplining students for code of conduct violations is a School
District Responsibility.
12. DISCIPLINE. The SRO will not recommend, determine or provide input on student(s) disciplined
by the School. Unless requested by School administration or other personnel, the SRO is not responsible
for responding to any situation that other school personnel can adequately handle. The Parties
understand and agree incidents such as disorderly conduct, bullying, cyberbullying, disruption of school
assembly or activities, profanity, dress code, and fighting that does not involve physical injury or a weapon,
shall be considered School discipline issues to be handled by other School officials, unless the presence of
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the SRO(s) is necessary to protect the physical safety of students, school personnel, or public. Nothing in
this Agreement prevents or limits the authority of the SRO to exercise his or her duties as a law
enforcement officer regardless of whether the exercise of those duties occurs on or off School grounds.
The SRO shall fully comply with the Orono Police Department’s Policy when conducting interviews of
juveniles.
13. RELATIONSHIP OF THE PARTIES. The SRO assigned to the School District is an employee of the
City and will not be considered an employee ofthe School District. The SROwill be subject to the control,
supervision, policies, procedures, and general orders of the City and its Police Department as well as the
policies and procedures of the School District. At all times, the SRO will be considered law enforcement
for the purposes where the law requires school districts to make referrals to law enforcement. It is agreed
that nothing contained in this Agreement is intended or should be construed in any manner as creating
or establishing an agency relationship, partnership, or joint venture between the Parties. Neither party
agrees to accept responsibility for the acts of the other Party or of the other Party’s officers, personnel,
employees, agents, contractors, or servants. Any claims arising out of the employment or alleged
employment, including without limitation claims of discrimination, by or against a Party’s officers,
personnel, employees, agents, contractors, or servants will in no way be the responsibility of the other
Party. Neither Party will have any authority to bind the other by or with any contract or agreement, nor
to impose any liability upon the other. All acts and contracts of each Party will be in its own name and not
in the name of the other, unless otherwise provided herein.
14. LIABILITY AND INDEMNIFICATION. Each party shall be solely responsible for its own acts and
omissionsand the results thereof to the greatest extent authorized by law. Neither Party agrees to accept
the liability of the other.To the extent allowed by law, each party agrees to indemnify,hold harmless,and
defend the other party from any and all damages, losses, judgments, costs, claims, expenses, liabilities,
and actions, including reasonable attorney fees, resulting from the indemnifying Party’s own negligent
actions or inactions, or the negligent actions or inactions of the indemnifying Party’s employees and
officers. The Party seeking to be indemnified and defended shall provide timely notice to the other when
the claim is brought. The Party undertaking the defense shall retain all rights and defenses available to
the indemnified Party and no immunities or limitations on liability are hereby waived that are otherwise
available to either Party.
15. NOTICES. Any notice, demand, request, or other communication that may or shall be given or
served by the parties, shall be deemed to have been given or served three (3) business days after the
same is deposited in the U.S. mail, registered or certified postage prepaid, and addressed as follows:
a. To the City:
Attn: Police Chief
Orono Police Department
2730 Kelley Parkway
Orono, MN 55356
b. To the School District:
Attn: Director of Business Services
Orono Public Schools
685 Old Crystal Bay Road North
Long Lake, MN 55356
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Either party may designate a different addressee or address at any time by giving written notice to the
other party.
16. DATA PRACTICES.
The Parties are subject to the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13. The School District is subject to the Family Educational Rights and Privacy Act, 20 U.S.C. §
1232g (“FERPA”). The SRO position is not a designated “school official” with regard to the FERPA while
under contract and providing SRO services to the School District. The City agrees to comply with the
requirements of FERPA to the extent the police officer serving as the SRO obtains data from the School
District subject to FERPA. School District officials will allow the SRO(s) to inspect and copy any public
records maintained by the School District within the extent of the law. During an emergency, if
information in a student’s record is needed to protect the health or safety of the student(s) or other
individuals, School District officials may disclose the information needed to respond to the emergency
situation to the SRO based upon the seriousness of the threat to someone’s health or safety, the need of
the information in order to meet the emergency situation, and the extent to which time is of the essence.
If student record information is needed by an SRO, but no emergency situation exists, the information
may be released only as allowed by law.
The School District and the City agree that any use of body worn cameras by SROs must be subject
to and in compliance with federal, state, and local laws and regulations and with OronoPolice Department
Policy 422 Body Worn Cameras. All recordings captured on an SRO’s body worn camera will be the
property of the OronoPolice Department and the School District shall not be responsible for their storage,
maintenance, release, or disposal. The Orono Police Department is responsible for the storage,
maintenance, release, and disposal of any recordings captured on an SRO’s body worn camera and is
responsible for any misuse of such recordings.
17. NO UNLAWFUL DISCRIMINATION. Both Parties agree they will not discriminate against any
employee or applicant for employment to be employed in the performance of this Agreement with
respect to hire, tenure, terms, conditions, or privileges of employment under the terms as described in
the Minnesota Human Rights Act. Neither Party will, in the performance of this Agreement, discriminate
or permit discrimination in violation of federal or state laws or local ordinances.
18. APPLICABLE LAW AND SEVERABILITY. The Parties to this Agreement will comply with all
applicable federal, state, and local laws, rules, regulations, and ordinances in the performance of their
respective obligations under this Agreement. This Agreement is governed by the laws of the State of
Minnesota. If any part of this Agreement is deemedunlawful or unenforceable, the remaining portions of
the Agreement will remain in full force and effect.
19. ENTIRE AGREEMENT, AMENDMENTS, AND EFFECT.This Agreement constitutes the entire
agreement between the parties regarding the SRO services and no other agreement prior to this
agreement or contemporaneous herewith shall be effective except as expressly set forth or incorporated
herein. No amendments or changes to this Agreement are valid and effective unless set forth in writing
and signed by both parties. A copy of this Agreement has the same legal effect as the original.
IN WITNESS WHEREOF, the City of Orono and the Independent School District #278 have caused this
Agreement to be executed by their respective duly authorized officers. By signing below, each party
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specifically acknowledges that it has read this Agreement and that it understands and voluntarily agrees
to be legally bound by all terms of the Agreement.
CITY OF ORONO INDEPENDENT SCHOOL DISTRICT 278
By: _________________________________By: ______________________________
Mayor Board Chair
By: _________________________________By: ______________________________
City Administrator Director of Business Services
Date: _______________________________Date: ____________________________
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Date: October 28, 2024 Item: 11
Presenter: Correy Farniok, Police Chief
Section: Consent Agenda
Title: Hire Police Officer
1.Purpose:
The purpose of this action item is to gain approval to hire a full-time Police Officer.
2.Recruitment:
The selection process for the position involved advertising the position, application screening, and
interviews. First round interviews are completed by a panel of currently serving officers and
second round interviews by the Chief of Police. Police Officer applicant must also successfully
complete a Psychological Exam, a Physical (Pre-employment medical) exam and has pass the MN
Peace Officers Standards and Training (POST) licensing exam.
3.Recommended Candidate:
Abigail Ellavsky is currently employed as a bailiff with Benton County. Ellavsky also worked as
a police officer for St. Cloud police department for 4 years. Ellavsky has AAS in Law
Enforcement from Minneapolis Community and Technical College and is currently enrolled at St.
Cloud State University in criminal justice. Ellavsky is excited about the opportunity to work for
the Orono Police Department.
4.Recommended Compensation:
I recommend to hire Abigail Ellavsky as a full-time police officer with the effective start date of
November 4, 2024. Starting rate of $41.67/hour step 2 (LELS Local 40 Agreement pay scale). As
a full-time employee the position is eligible for benefits as outlined in the LELS Local 40
Agreement and personnel handbook. This includes enrollment in the Police and Fire Plan of the
Public Employee Retirement Association (PERA).
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to approve the hiring of Abigail Ellavsky as a full-time police officer at the rate of $41.67 per
hour with a start date of November 4, 2024.
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Date: October 28, 2024 Item: 12
Presenter: James Van Eyll, Fire Chief
Section: Consent Agenda
Title: Hire Firefighter
1.Purpose:
The purpose of this action is to gain approval to hire part-time firefighter.
2.Background:
The Orono Fire Department is currently seeking part-time and paid-on-call firefighters.
3.Recruitment:
The selection process for the position involved advertising the position, application screening, an
interview and background check. The interview was conducted by the Fire Chief and other fire
officers. The applicant also successfully completed the necessary psychological and Physical (Pre-
employment medical) exams.
4.Recommended Candidate:
Chris Brooks has 22 years of experience as a firefighter with another department. He has passed
Firefighter 1 & 2 and paramedic. He is excited to become a charter member of the Orono Fire
Department and he looks forward to creating the best department.
5.Recommended Compensation:
I recommend Chris Brooks for a conditional job offer as part-time firefighters with an effective
start date of October 29, 2024.
Pay. Starting rate of $20.00/hour.
Benefits: Per the City Personal Policy including enrolment in Police and Fire PERA
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to approve the conditional job offer to Chris Brooks as part-time firefighter at the rate of $20.00
per hour with a start date of October 29, 2024.
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Date: October 28, 2024 Item: 13
Presenter: James Van Eyll, Fire Chief
Section: Consent Agenda
Title: Replace Turn Out Gear Extractor
1.Purpose:
The purpose of this item is to gain approval to replace the donated extractor.
2.Background:
The City of Orono and the Orono Fire Department value their firefighter health and safety.
Firefighters are at a higher risk of certain types of cancers than the general population due to their
exposure to carcinogens while performing their firefighting duties. To reduce and limit their
exposures, firefighters are required to wash their PPE turnout gear on a regular basis. The City of
Orono and the Orono Fire Department received a donation from the City of Chaska for a gear
extractor to assist in the start up of our department. The extractor was recently serviced and it was
noted that the bearings are going out and their is a crack in the frame of the 30 year old extractor.
We reached out to vendors to obtain quotes for new turnout gear extractors. We received three
quotes back which one of the three was a soft mount. A soft mount is considered a free standing
machine while a hard mount is attached to the floor through a heavy base. All of the machines can
be relocated if the need were to arise.
3.Cost:
Vendor Cost
RJ Kool - Hard mount install and removal of old
extractor $13,545.00
MacQueen - Hard mount not installed $13,515.15
Fire Safety USA - Soft mount not installed $8,224.00
4.Funding:
The funding source for this equipment is from the facilities fund.
5.Staff Recommendation:
Staff recommends the quote from RJ Kool for the hard mount Unimac Extractor installed for
$13,545.00. This is a hard mount style turnout gear extractor and can be relocated if the need
arises. The Unimac extractor is one of the industries best, is assembled in Wisconsin and is the
same style as the older machine that we currently utilize and is currently installed at the Navarre
fire station. The current Unimac extractors have lasted over 20 years with little to no issues. Staff
doesn't recommend the soft mount due to the high centrifugal forces created by the extractor can
cause issue with the machine if not kept in balance.
AGENDA ITEM
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COUNCIL ACTION REQUESTED
Motion to approve the quote from RJ Kool for the Unimac Extractor for $13,545.00
Exhibits
RJ Kool Quote.pdf
Fire Safety USA Quote.pdf
MacQueen Quote.pdf
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Date: October 28, 2024 Item: 14
Presenter: Maggie Jin, Finance Director
Section: Consent Agenda
Title: Resignation of Resource Management Technician, Update Job Titles,
Descriptions, Recruitment
1.Purpose:
The purpose of the agenda item is to gain authorization to accept the resignation of Alicia Johnson,
Resource Management Technician, to amend the job descriptions and to begin the recruitment
process to fill the Accounting Technician position.
2.Background:
a. Alicia Johnson was hired as a part-time employee on December 10, 2019 and hire on full-time
as the Municipal Services Support Representative (MSSR) on July 13, 2020. Effectively July 13,
2023, Ms. Johnson was approved and hired as the Resource Management Technician. Ms. Johnson
has submitted a letter of resignation. Ms. Johnson has agreed to stay on part-time until January 10,
2025 in order to assist with the year-end processes and training in the new personnel. Her last day
as a full-time, benefit eligible employee will be December 13, 2024. The Finance Department
would like to thank Ms. Johnson for her contributions to the City of Orono and we wish her all the
best in future endeavors.
b. The Resource Management Technician serves as the support for the Finance Department and is
critical in meeting customer service needs and essential to the Finance department's success and
City operations. Staff is recommending amending to the job title to Accounting Technician and
will continue with the core focus of Accounts Payable and Utility Billing (accounts receivable).
The amended job description will also include remaining accounts receivable function, escrow
tracking and following up on unclaimed properties. Upon review, the position will change from
Grade 6 to Grade 7. This will not have an impact on the 2025 budget.
c. Additionally, staff is seeking an amendment in the Accountant's job title to reflect the
responsibilities of human resource functions along with minor additions that the position is already
performing. There will be no change in the scoring of this position.
d. Both description are attached for review and approval.
3.Recruitment:
The selection process for the vacant position will involve advertising the position, application
screening, interviewing and background and reference checks. Upon completion of the process, a
candidate will be presented to the council for consideration for appointment. The timeline for the
process is estimated as follows:
When What
29 October 2024 Advertise position
12 November 2024 Review Applications
AGENDA ITEM
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14-20 November 2024 Interviews, Reference Check and Background
Investigation
25 November 2024 Council Approval/Appointment
9 December 2024 New Employee's First Day
Staff Recommendation. Staff is recommending acceptance of Alicia Johnson's resignation from
full-time employment with continuing part-time employment with a final termination date of
January 10, 2025. Staff further recommends approval of the amended job titles and descriptions
and to begin the recruitment process to fill the Accounting Technician position.
COUNCIL ACTION REQUESTED
Motion to accept Ms. Johnson's resignation, approval of the amended job titles and descriptions, and the
initiation of the recruitment process for the Accounting Technician position.
Exhibits
Exhibit A. Accounting Technician
Exhibit B. Accountant / HR Representative
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The City of Orono is an Equal Opportunity Employer
CITY OF ORONO
Position Title: Resource ManagementAccounting
Technician
Document Date: July 21, 2022October 28, 2024
Department: Finance
Accountable to: Finance Director
FLSA Status: Non-exempt
Union Status: Office and Professional Employees International Union, Local
No. 12, AFL-CIO
Nature of Work
This position provides excellent customer service while providing support with administrative
functions of the Finance Department with a primary focus of Accounts Payable, Accounts
Receivable and Utility Billing.
Supervision Received and Exercised
This position reports to the Finance Director and receives oversite of work product related to
financial records from the Accountant. The position does not supervise other employees.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
Responsible for the utility billing process including: account setup, processing
billings, resolving customer concerns, annual certification, and answering
general inquiries.
Work closely with Public Works in areas related to Utility Billing included
preparing work orders for re-reads, data logging, meter replacement, and reporting.
Responsible for the Accounts Payable process including administration of the
electronic approval system, invoice approval queue assignment, coding routine
invoices, and processing/mailing checks and electronic payments.
Follow-up on outstanding checks. Report unclaimed properties to the state.
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The City of Orono is an Equal Opportunity Employer
Maintain vendor database including W9 compliance, remittance addresses, electronic
payment information, and issuance of 1099’s.
Process escrow refunds and maintain escrow database.
Assist with updating and maintaining fixed asset ledgers.
Perform Accounts Receivable function including creating invoices and statements
monthly, annual certification and maintaining database.
Track escrow activities and performs periodic reconciliation of listing.
Oversees supply ordering for City Hall.
Assist in preparing year-end audit work papers, and participate in the City’s annual audit.
Act as backup to the Payroll function.
Other duties as assigned.
Required Knowledge, Skills and Abilities
Knowledge:
Clerical — Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, designing forms, and other office
procedures and terminology.
Personnel and Human Resources — Knowledge of principles and procedures for
compensation and benefits and personnel information systems.
English Language — Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
Mathematics — Knowledge of arithmetic, algebra, statistics, and their applications.
Computers and Electronics — Knowledge of electronic equipment, and computer
hardware and software, including applications and programming.
Skills:
Active Listening — Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
Speaking — Talk to others to convey information effectively.
Reading Comprehension — Understand written sentences and paragraphs in work related
documents.
Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.
Coordination — Adjust actions in relation to others' actions.
Time Management — Manage one's own time and the time of others.
Monitoring — Monitor/Assess performance of yourself, other individuals, or
organizations to make improvements or take corrective action.
Abilities:
Oral Comprehension — Able to listen to and understand information and ideas presented
through spoken words and sentences.
Oral Expression — Able to communicate information and ideas in speaking so others
will understand.
Speech Recognition — Able to identify and understand the speech of another person.
Speech Clarity — Able to speak clearly so others can understand you.
Deductive Reasoning — Able to apply general rules to specific problems to produce
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The City of Orono is an Equal Opportunity Employer
answers that make sense.
Written Expression — Able to communicate information and ideas in writing so others
will understand.
Written Comprehension — Able to read and understand information and ideas presented
in writing.
Discretion – Able to maintain confidential information.
Minimum Requirements
High School Diploma or equivalent.
Three (3) years of practical experience with benefits administration, payroll processing,
accounts payable, accounts receivable or utility billing.
Desirable Qualifications
Work experience in municipal government.
Associate or Bachelor’s degree in Accounting
Physical Demands and Working Environment
This position operates in an office environment, where employees are protected from weather
conditions or contaminants, but not necessarily occasional temperature changes.
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CITY OF ORONO
Position Title: Accountant / HR Representative
Document Date: 6/22/2023 October 28, 2024
Department: Finance
Accountable to: Finance Director
FLSA Status: Exempt
Union Status: Office and Professional Employees International Union, Local
No. 12, AFL-CIO
Nature of Work
This position is responsible for preparation, maintenance and analysis of financial records
ensuring compliance with internal and governmental standards and procedures as well as
performing human resources and parole payroll functions.
Supervision Received and Exercised
This position reports to the Finance Director. This position does not have any direct reports but
does provide oversight of employees responsible for basic daily accounting functions, financial
records maintenance and billings within the city.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
Provide general financial accounting duties for development and control of financial records and
reports. Ensure accuracy, completeness, and timeliness of financial information. Prepare financial
reports, analysis, and grant reporting. Provides professional assistance to both internal and
external customers of finance.
Responsible for on-boarding of employees including coordinating the application process and
entering employees in timecard application and benefit enrollment site.
Responsible for Payroll function including, processing checks, filing and paying all taxes and
withholdings, processing W2’s and filing year end forms with the IRS and State of Minnesota.
Responsible for basic Human Resource functions including FMLA administration, updating
employment forms to ensure accuracy and legal compliance, tracking required training, filing
Workers’ Compensation claims and complying with mandatory posting requirements.
Assist with benefit administration acting as the liaison between employees and benefit providers.
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Assist Finance Director with annual budget process by updating documents, projecting revenues
and expenditures, providing departments with financial information as needed and attending
budget meetings and work-sessions. This includes assisting with the annual utility rate study, CIP
and fee schedule.
Assist with the annual audit by making year-end adjustments, preparing audit work papers, fixed
asset listings and being athe primary staff contact with the auditors.
Responsible for the monthly bank reconciliations.
Assist in maintaining the accuracy of the General Ledger and subledger by performing
account reconciliations as needed and approval review of invoice coding prior to issuing
checks.
Oversee the Cash Receipting processes, including: review of data entry completed by support staff
and reporting.
Acts as backup for utility billing, accounts payable and accounts receivable.
Performs other duties as assigned.
Required Knowledge, Skills and Abilities
Knowledge:
Clerical — Knowledge of administrative and clerical procedures and systems such as word
processing, managing files and records, designing forms, and other office procedures and
terminology.
Personnel and Human Resources — Knowledge of principles and procedures for compensation
and benefits and personnel information systems.
English Language — Knowledge of the structure and content of the English language including
the meaning and spelling of words, rules of composition, and grammar.
Mathematics — Knowledge of arithmetic, algebra, statistics, and their applications.
Computers and Electronics — Knowledge of electronic equipment, and computer
hardware and software, including applications and programming.
Skills:
Active Listening — Give full attention to what other people are saying, taking time to understand
the points being made, asking questions as appropriate, and not interrupting at inappropriate
times.
Speaking — Talk to others to convey information effectively.
Reading Comprehension — Understand written sentences and paragraphs in work related
documents.
Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.
Coordination — Adjust actions in relation to others' actions.
Time Management — Manage one's own time and the time of others.
Monitoring — Monitor/Assess performance of yourself, other individuals, or organizations to
make improvements or take corrective action.
Abilities:
Control Precision — Able to quickly and repeatedly adjust the controls of a machine or a
vehicle to exact positions.
Oral Comprehension — Able to listen to and understand information and ideas presented through
spoken words and sentences.
Oral Expression — Able to communicate information and ideas in speaking so others will
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understand.
Speech Recognition — Able to identify and understand the speech of another person.
Speech Clarity — Able to speak clearly so others can understand you.
Deductive Reasoning — Able to apply general rules to specific problems to produce answers that
make sense.
Written Expression — Able to communicate information and ideas in writing so others will
understand.
Written Comprehension — Able to read and understand information and ideas presented in
writing.
Discretion – Able to maintain confidential information.
Minimum Requirements
Bachelor’s Degree in Accounting, Finance or Business
Three (3) years of related experience.
Satisfactory results from a criminal background investigation.
Desirable Qualifications
CPA or CPFO designationcertification
Physical Demands and Working Environment
See Physical and Environmental Addendum
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Date: October 28, 2024 Item: 15
Presenter: Adam Edwards, City Administrator / Engineer
Section: Consent Agenda
Title: Retirement of Utility Supervisor and Recruitment - Resolution 7523
1.Purpose:
The purpose of this action item is announce the retirement for Scott Oberaigner of the Public
Works Department and to gain Council approval to begin recruitment process to fill the vacancy.
2.Background:
a. Mr. Scott Oberaigner is retiring after 34 years of dedicated service to the City of Orono. Scott
started out as a Public Works Maintenance Worker on October 22, 1990, appointed as Interim
Public Works supervisor on October 1, 2003 and was appointed as a Public Works supervisor on
March 14, 2005. S. Scott's retirement date will be effective October 28, 2024; he will be sorely
missed. A resolution of appreciation is also attached for council consideration.
b. Early Retirement. Scott will exercise the option of early retirement plan offered by the City.
The early retirement option was offered to any employees in the Local 49 union that are eligible
for retirement under PERA during Fiscal year 2023, 2024 and 2025. The option entails that the
City offers to pay insurance benefits at the single rate as outlined in the current labor agreement
for up to 3 years or until age 65, whichever comes first. In this circumstance, Scott will not be 65
years old prior to the end of the 3 year term.
3.Recruitment:
a. The Utility Supervisor directly supervises 2 full-time and 1 seasonal utility workers. The utility
supervisor position is critical to meet current service needs and is essential to City operations. An
updated job description for the position is attached. Due to the level and scope of responsibility
staff repointed the position. Based on that analysis the position should move from Grade 10 to
grade 11.
b. The selection process for the vacant position will involve advertising the position, application
screening, interviewing, reference checking, and background investigation. Upon completion of
the process a candidate will be presented to the Council for consideration for appointment. The
timeline for the process is estimated as follows:
When What
29 October 2024 Advertise position
12 November 2024 Review Applications
14-20 November 2024 Interviews, Reference Check and Background
Investigation
25 November 2024 Council Approval/Appointment
9 December 2024 New Employee's First Day
Staff Recommendation. Staff is recommending acceptance of Scott Oberaigner's retirement
effective October 28, 2024. Staff further recommends approval of the amended job description and
AGENDA ITEM
70
to begin the recruitment process to fill the position.
COUNCIL ACTION REQUESTED
Motion to approve the attached early retirement agreement, adopt the resolution of appreciation and
approve the updated Utility Supervisor job description to begin recruitment.
Exhibits
Early Retirement Ageement-Oberaigner.pdf
Public Works - Utilities Supervisor - Job Description
Resolution 7523 - Oberaigner Retirement
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The City of Orono is an Equal Opportunity Employer
CITY OF ORONO
Position Title: Public Utilities Supervisor (Water and Sewer)
Document Date: October 28, 2024
Department: Public Works
Accountable to: Public Works Superintendent
FLSA Status: Non-Exempt
Union Status: International Union of Operating Engineers, Local No. 49 AFL-
CIO
Nature of Work
Performs a variety of supervisory, skilled, technical, and maintenance work in the planning,
construction, maintenance, operation, repair and replacement of the City’s water system and
sanitary sewer collection system. Work involves the planning, coordination, inspection and
supervision of utilities activities and employees. Work also involves a variety of administrative
duties. Successful performance results in the efficient and regulatory compliant delivery of
services to customers.
Supervision Received and Exercised
This position reports to the Public Works Superintendent and provides supervision to the Utility
Division employees.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
Plans, organizes and supervises the necessary daily, periodic, and emergency
maintenance and repair activities to maintain the City’s water and sanitary sewer systems in safe
and operational condition.
Coordinates troubleshooting for pumps, valves, controls, flow meters, and
wastewater/water equipment; monitors SCADA operations for water and wastewater systems.
Develops and administers programs for evaluation, testing, and reporting to ensure the
City is in compliance with Federal and State requirements and permits.
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The City of Orono is an Equal Opportunity Employer
Leads the city’s inflow and infiltration (I&I) reduction efforts to include sewer lining,
manhole sealing and the service line point of sale inspection program. Assists in the coordination
of the MS4 program.
Inspects and supervises the repair of water and wastewater treatment equipment, booster
pumping stations, reservoir, towers, meters, and sewer system at frequent intervals to ensure that
all aspects of the systems are functioning properly.
Enforces safety procedures and coordinates safety trainings/safety meetings; investigates
accidents and incidents.
Receives and responds to a variety of requests and complaints.
Manages the cities response to Gopher State locate requests.
Manages procurement of utilities materials and services as well as coordinating
contracted maintenance projects for City utility infrastructure.
Ensures the city’s utility records and GIS system are up to date by recording utility
system infrastructure in the City’s GIS and records keeping systems.
Represents division, department and city at various meetings and provides technical
assistance covering utilities issues.
Annually prepares and updates the draft multi-year capital improvement plan and
program to address the City's utility infrastructure development, maintenance and replacement
needs.
Participates in the development and review of utility projects; participates in preparation
of specifications; participates in the review of all site plans and improvements; writes or
participates in the preparation of various reports.
Assists to develop an annual budget covering all functions of the Utilities Division, and
monitors expenditures to ensure compliance with the budget.
Provides supervision (evaluate, coaches, counsels, disciplines, and directs), training, and
technical direction and support to Utility division staff. Participates in the interview and
selection of utility maintenance workers. Conducts formal employee performance evaluations.
Operates equipment of various sizes and weights in loading, hauling and unloading
various equipment or materials.
Is subject to afterhours calls for emergency utility repairs and as part of the City’s snow
removal operations
Performs other duties and assumes other responsibilities as assigned.
Required Knowledge, Skills and Abilities
Knowledge:
Mechanical — Knowledge of machines and tools, including their designs, uses, repair,
and maintenance.
Thorough knowledge of SCADA system use and operation in municipal systems.
Public Safety and Security — Knowledge of relevant equipment, policies, procedures,
and strategies to promote effective local, state, or national security operations for the
protection of people, data, property, and institutions.
Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer satisfaction.
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The City of Orono is an Equal Opportunity Employer
Administration and Management — Knowledge of business and management principles
involved in strategic planning, resource allocation, human resources modeling, leadership
technique, production methods, and coordination of people and resources.
English Language — Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
Personnel and Human Resources — Knowledge of principles and procedures for
personnel recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills:
Active Listening — Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
Monitoring — Monitor/Assess performance of yourself, other individuals, or
organizations to make improvements or take corrective action.
Speaking — Talk to others to convey information effectively.
Coordination — Adjust actions in relation to others' actions.
Management of Personnel Resources — Motivate, develop, and direct people as they
work, identifying the best people for the job.
Time Management — Manage one's own time and the time of others.
Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.
Abilities:
Oral Comprehension — Able to listen to and understand information and ideas presented
through spoken words and sentences.
Oral Expression — Able to communicate information and ideas in speaking so others
will understand.
Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It
does not involve solving the problem, only recognizing there is a problem.
Written Comprehension — Able to read and understand information and ideas presented
in writing.
Deductive Reasoning — Able to apply general rules to specific problems to produce
answers that make sense.
Inductive Reasoning — Able to combine pieces of information to form general rules or
conclusions (includes finding a relationship among seemingly unrelated events).
Minimum Requirements
Class “S-D” or higher wastewater collection system license.
Class “D” or higher water treatment and collection system license.
Five(5) years of public utilities experience with progressively increasing levels of
responsibility.
Two (2) years of experience as supervisor or leader.
Valid MN Class B Driver’s with air brakes and Tanker endorsements. License or ability
to obtain within one-year of employment.
Must live within a 30-minute travel time of the Orono Public Works facility within one
(1) year of employment.
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The City of Orono is an Equal Opportunity Employer
Satisfactory results from drug test, physical examination, motor vehicle records check,
and criminal background investigation.
Desirable Qualifications
Public Works Administration Certificate or equivalent certification from a technical
training institute.
Five (5) supervisory experience.
Physical Demands and Working Environment
This position operates in both indoor and outdoor environments.
Ability to lift a minimum of 50 lbs.
Ability to physically perform maintenance functions as related to position.
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CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7523
A RESOLUTION OF APPRECIATION TO EMPLOYEE SCOTT OBERAIGNER
FOR THIRTY-FOUR YEARS OF DEDICATED SERVICE
WHEREAS, Scott Oberaigner was appointed as a Public Works Maintenance Worker on
October 22, 1990; and
WHEREAS,Scott has for 34 years expertly maintained the city’s streets, sanitary sewers, water
systems, storm sewers and parks; and
WHEREAS,Scott was appointed interim Utilities Supervisor on October 1, 2003; and
WHEREAS,Scott was appointed Utilities Supervisor on March 14, 2005; and
WHEREAS,Scott’s service has been characterized by his dedication, knowledge “can do”
spirit; and
WHEREAS,Scott has developed and displayed outstanding technical skills in the execution of his
duties; and
WHEREAS,Scott set the example for his fellow public servants with his positive attitude, and
service focus; and
WHEREAS,Scott Oberaigner 33 years and 11 months of service have been characterized by his
dedication to providing the highest quality service to the city and its residents; and
NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council, staff, and residents
wish to extend their utmost appreciation and gratitude to Scott Oberaigner for his service to the
community as a Public Works Maintenance Utilities Supervisor.
Adopted by the City Council of Orono, Minnesota at a regular meeting held October 28, 2024.
ATTEST:CITY OF ORONO
______________________________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
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Date: October 28, 2024 Item: 16
Presenter: DJ Goman, Public Works Superintendent
Section: Consent Agenda
Title: Benefit Correction - Fleet Supervisor
1.Purpose:
To gain City Council approval for vacation increase for public works Fleet Supervisor Brody Pool
2.Background:
Public Works employee Brody Pool was promoted to the position of Fleet Supervisor at the
January 22, 2024 council meeting. During negations wage and vacation were agreed upon. The
council action was written with the recommended grade and pay increase, there was a error on the
council action written. It should have to include the vacation rate of 15 days (120 hours).
3.Staff Recommendation:
I recommend the vacation rate be corrected to 15 days per year and made retroactive to January
22, 2024.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Approve motion for to set the vacation rate for Public Works Fleet Supervisor Brody Pool to 15 days
(120 hours) per year retroactive to January 22, 2024
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Date: October 28, 2024 Item: 17
Presenter: Taylor Zinnel, Superintendent - Parks and Facilities
Section: Consent Agenda
Title: Grant - Pickleball - Resolution 7522
1.Purpose:
Approval to submit application for grant funding.
2.Background:
In 2021, a number of residents requested that Park Commission explore the possibilities of adding
pickleball in the the Orono parks system. In 2024 the city completed a pickleball masterplan
(Exhibit A) for the city owned parcel behind the willow drive fire station. Funding of the project
will heavily rely on donations and grants. The Orono Parks Legacy 501c3 in collaboration with the
West Lakes Pickleball Project is currently fund raising for the future project. The city has been
looking for suitable grant opportunities for the project. One possibility if the Age-Friendly
Minnesota (AFMN) Community Grant. Staff has started putting together an application for this
round of funding. One portion of the application packet is a resolution from the city (Exhibit B).
3.Staff Recommendation:
I recommend applying for the grant.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Move to Adopt resolution 7522 to apply for the Age-Friendly Minnesota (AFMN) Community Grant.
Exhibits
A. Pickle Ball Executive Summary
B. Donation Garden Pickleball Grant Resolution 7522.docx
C. DRAFT 2024 Age Friendly Community Grant Application - City of Orono.docx
83
Orono, Minnesota
Executive Summary
August 2024
DONATION GARDEN PARK MASTER PLAN
Process
In fall of 2023, the City of Orono enlisted the services of Bolton & Menk to help guide the City through a
formal master planning process for the Donation Garden Park. This process uses a combination of public
input, feedback from specific user groups, a review of Orono’s policies and goals regarding parks, and
industry best practices to arrive at recommendations for this park. The master plan concept identifies
the existing park’s strengths, which should be maintained to allow those who currently use the park as a
community hub to keep doing so. Proposed improvements, including the nine pickleball courts, on-site
parking, restrooms, and more will all aid in making Donation Garden Park more acccessible, inviting, and
appealing to park visitors. The main events of the master planning process are shown below:
The Donation Garden, established in 2011, is planted, maintained, and harvested by Orono and Long
Lake community members. The garden donates all produce grown to those in need. The donation garden
is located south of Highway 12, west of Willow Dr N and the Long Lake Fire Department. To its east
is Holbrook Park, which includes several recreational athletic fields. The main existing features of the
donation garden park include the following:
Overview
• the large community garden
• an informal parking area
• open green space
• mature tree
• connection to Holbrook Park
Resident Input
Orono City Staff & Council Approval
Master Plan
Complete
October 30, 2023:
Open House
February 6, 204:
Parks Commission Approval
February 12, 204:
City Council Approval
84
2 3Donation Garden Park Master Plan: Executive Summary
Arriving at the Proposed Improvements
Based on a variety of factors (existing grades, drainage patterns, residential context, overall park size,
access, surrounding environment, public input, and City of Orono needs) a number of programming and
site layout changes have been proposed. The aerial image on the page to the right depicts Donation
Garden Park’s context, which also informs its design and programming.
The lists below summarize the discussions and input received from the public as well as direction from
City staff. The ordering of items does not necessarily reflect their important or emphasis. In 2021, before
the master plan process for Donation Garden Park began, a number of residents requested the Park
Commission explore adding pickleball into the Orono park system. Some of the information presented
at this time is included below, as it informed the inclusion of pickleball courts in the final master plan for
Donation Garden Park.
Orono Pickleball Development Site Analysis (2021)
Existing Conditions
Existing Donation Garden Context
Summary of Design Input
Existing Site Context
• Drainage Areas
- Drainage areas directly south of the donation garden limit
buildable areas
• Utility Easment
- A 40’ utility easement runs through the center of the park
- Neither a pavilion nor restrooms can be constructed in
the utility easment
• Donation Garden Location
- The donation garden is in the center of the existing park
site and would need to be reconstructed to be moved
Desired Improvements
• 6+ pickleball courts
• Parking separate from fire
department parking
• Restrooms
• Fencing
• Minimal disturbance of the
donation garden
Nearby Facilities where Orono Residents Currently Play Pickleball (2021)
Dedicated Pickleball Courts
• Lone Lake, Minnetonka (8)
• Central Park, Hopkins (5)
• Staring Lake, Eden Prairie (8)
• Delano (4)
• Plymouth (6)
• Chanhassan (6)
Orono Pickleball Development Site Analysis
Assessment Variables Orono Golf Course Casco Rink Hackberry Park Donation Garden Public Works Site Site supports 4-6 courts Y N* Y Y Y Supports adequate parking Y Y N Y Y Ability to use existing parking, bathrooms Y N N N Y Parking currently available Y Y Y N Y Distance to nearest domicile >600 Feet <300 Feet <200 Feet <400 Feet Office and Senior Housing Nearby Displaces an existing park activity on site or other public use N N N Y N** Ability to support traffic flow with minimal disruption to the park site Y Y Y Y Y *Limitations due to watershed impact ** No clear timeline for availability
Other Golf Course
Synergies
Supports financial viability of the golf course Exposes kids to new activities Expands amenities to golf course patrons Multi-purpose opportunity with skating Winter gathering space for the community Enhances visibility of the golf course Leverages significant infrastructure and supports future upgrades
Lined Tennis Courts
• Orono School (4)
• Hardin Park, Long Lake (2)
• Westonka Tennis Courts (3)
• Thor Thompson, Spring Park (2)
Fire Department
North
Donation Garden
Willow Dr N
Drainage Area
85
4 5Donation Garden Park Master Plan: Executive Summary
Draft Concept Plan Iterations
Draft Concept A Draft Concept C
Draft Concept B Draft Concept D
86
6 7Donation Garden Park Master Plan: Executive Summary
Final Concept Plan \\goldenvalley4\h\ORNO\0T6132381\CAD\C3D\132381_GIS-layers.dwg 1/29/2024 3:21:11 PMR
Donation Garden
City of Orono
Concept Sketch
January 2024
R
FEETSCALE
0 30 60
HORZ.
Existing
Donation
Garden
Portable Restroom
& Garbage
New Tree (typ.)
9 Pickleball
Courts
Parking Lot (48 Spots)
Existing Fire
DepartmentWillow Dr N12' Walk (typ.)
Stormwater Pond
40' Utility Easement
202000 4040
NN
87
8 9Donation Garden Park Master Plan: Executive Summary
Proposed Improvements Preliminary Estimate of Construction Costs
Existing Donation Garden
The existing donation garden was established in
2011 and is an important part of community life in
Orono and surrounding cities. The master plan does
not recommend its location or size be changed,
but rather that additional amenities be constructed
around it.
Parking Lot
An asphalt parking lot with approximately 46 standard
parking stalls and 2 ADA stalls is proposed between
the park entrance and other amenities. This will
make for easier access between one’s vehicle and
the existing and proposed park features. It also
provides a distinct area for parkgoers to park that is
separate fromt that of the adjacent Long Lake Fire
Department.
12’ Walk
Sidewalks of a minimum width of 12’ are proposed
to connect the donation garden, parking lot, portable
restroom, and pickleball courts. These walks are to
be stable, non-slip, and ADA accessible. Pedestrian
access is an important park of making the park
welcoming and useable by all community members.
Image from Richmond, Indiana Pickleball Club
Nine Pickleball Courts
Nine pickleball courts are proposed as part of the
Donation Garden Park master plan. These could
be built in phases or all at once, as determined
by funding and construction needs. Pickleball’s
popularity has skyrocketed, and is appealing to
people of many different ages and abilities.
Portable Restroom & Garbage
A portable restroom and garbage receptacle are
proposed on site to help keep the space clean
and make visiting the park a comfortable, inviting
experience. Regular maintenance will be necessary
to maintain these facilies.
Stormwater Pond
The stormwater pond to the southeast corner of the
park will collect stormwater runnoff and treat it for
quality and quantity. It will be planted with native seed
or perennials adapted to Minnesota. The stormwater
pond will also create a small habitat area.
Shade Trees
Canopy trees are proposed to shade some of the
parking lot. A row of trees is proposed along the
western park boundary to shade the parking lot and
pickleball courts, and to provide physical and visual
separation between the Donation Garden Park and
the the existing fire station to the west.
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS DONATION GARDEN IMPROVEMENTSCity of Orono
#######
ITEM NO.ITEM DESCRIPTION UNIT UNIT COST
TOTAL
ESTIMATED
QUANTITY
TOTAL ESTIMATED
COST
1 MOBILIZATION LUMP SUM 8% of total 1 $59,200.00
SITE CONSTRUCTION
2 Clearing & Grubbing LUMP SUM $6,000.00 1 $6,000.00
3 Erosion Control LUMP SUM $2,500.00 1 $2,500.00
4 Site Grading & Excavation LUMP SUM $15,000.00 1 $15,000.00
5 Bituminous Parking Lot (including curb and
gutter)LUMP SUM $110,000.00 1 $110,000.00
6 Concrete Walk (4")SQ FT $9.00 6500 $58,500.00
MUNICIPAL SERVICES
7 Portable Restroom LUMP SUM $3,000.00 1 $3,000.00
8 Garbage Enclosure LUMP SUM $5,000.00 1 $5,000.00
PICKLEBALL COURTS
9 Court, fencing,striping and netting (9 courts
total in 3 groupings of 3)LUMP SUM $495,000.00 1 $495,000.00
STORMWATER POND AND SITE VEGETATION
10 Landscaping (trees, shrubs, perennials and
seed)LUMP SUM $20,000.00 1 $20,000.00
11 Stormwater Pond (grading , soil, mulch and
plant material)LUMP SUM $25,000.00 1 $25,000.00
SUBTOTAL $799,200.00
15% CONTINGENCY $119,880.00
PRELIMINARY CONSTRUCTION COST* $919,080.00
*Assumed 2025 construction
88
10 Donation Garden Park Master Plan: Appendix 11
Date: February 6, 2024 Item: 2
Presenter: Josh Lemons, Parks & Golf Superintendent
Section: Staff Report
Title: Pickleball Masterplan
1.Purpose:
The purpose of the action item is to seek a recommendation from the Park Commission to adopt the Pickleball
Masterplan.
2.Background:
In 2021, a number of residents requested that the Park Commission explore the possibilities of
adding pickleball into the Orono parks system. The Park Commission formed a sub-committee to
explore ideal locations where outdoor pickleball could be introduced while meeting some basic
requirements. An early proposed location was at the Orono Golf Course. After further
consideration, the Park Commission decided to explore alternative locations. Within the last year,
the sub-committee and staff have proposed that pickleball be added to the property behind Fire
Station #1. This site also hosts The Donation Garden. The property behind the fire station is ideal
in that it will not displace other activities, it is far enough away from residential areas, and it will
provide ample room for courts and parking.
3.Summary:
The goal of the design is to focus on the basic minimum requirements set by staff and the Parks
Commission. The Parks Commission is recommending nine courts, fencing, sufficient parking,
and minimal to no disturbance of The Donation Garden. The design should generally follow the
concept drawing. The desire is a cost-conscious approach with a focus on core pickleball
amenities. Additional amenities can be reviewed at a later phase if requested.
4.Funding:
Funding of the project will be dependent on donations, grants, and some city funds if available.
5.Staff Recommendation:
Staff recommends adopting the Pickleball Masterplan and moving to design. During the design
phase, there will likely be opportunities for additional input on specific design elements.
6.Park Commission Action Requested:
Motion to Recommend Adoption of Pickleball Masterplan
AGENDA ITEM
Exhibits
2024-01-29 Donation Garden Concept
Date: February 12, 2024 Item: 23
Presenter: Josh Lemons, Parks & Golf Superintendent
Section: Parks Report
Title: Approval of the Pickleball Masterplan
1.Purpose:
The purpose of the action item is to seek approval of the Pickleball Masterplan.
2.Background:
In 2021, a number of residents requested that Park Commission explore the possibilities of adding
pickleball in the the Orono parks system. The Park Commission formed a sub-committee to
explore ideal locations where outdoor pickleball could be introduced while meeting some basic
requirements. An early proposed location was at the Orono Golf course. After further
consideration, the Park Commission decided to explore alternative sites. Within the last year, the
sub-committee and staff have proposed that pickleball be added to the city property that also hosts
the Donation Garden. This property is ideal in that it will not displace other park activities, it is far
enough away from residential areas, and it will provide ample room for courts and parking. The
goal of the plan is to focus on basic minimum requirements set by staff and the Parks
Commission. The Park Commission has recommended nine courts, fencing, sufficient parking,
and avoid disruption to The Donation Garden. The desire is a cost-conscious approach with a
focus on core pickleball amenities. Additional amenities can be reviewed at a later phase if
needed. The Park Commission voted 7-0 in favor of recommending masterplan to Council.
3.Cost:
An Opinion of Probable Cost is provided in Exhibit B. More refined estimates will be developed
as part of any future project feasibility and design process. Funding of the project will heavily
rely on donations and grants. The Orono Parks Legacy 501c3 is ready to begin to receive
donations and to help organize a fundraising campaign for the project if the council approves the
masterplan. If the masterplan is approved, staff will begin to pursue grant opportunities.
4.Process:
Upon Masterplan Approval
Staff will begin to pursue grant opportunities
The 501c3 will initiate fundraising opportunities
Staff will continue to analyze scope and cost options
Design Phase
Staff recommends that the design phase begins once the 501c3 gathers 30% of required
funds.
Staff would bring recommendation to council to begin the design for a project
During the design phase specific elements of the project would be refined, cost estimates
will be refines and a public input process with respect the design will be undertaken.
This phase will be complete upon the completion of design documents, bid solicitation
package and 100% of the necessary funding identified.
Construction Phase
This phase would begin with the award of a contract for the project.
AGENDA ITEM
Continued on Next Page
89
12 Donation Garden Park Master Plan: Appendix 13
Date: February 12, 2024 Item: 23Presenter: Josh Lemons, Parks & Golf SuperintendentSection: Parks Report Title: Approval of the Pickleball Masterplan 1.Purpose:The purpose of the action item is to seek approval of the Pickleball Masterplan.2.Background:In 2021, a number of residents requested that Park Commission explore the possibilities of addingpickleball in the the Orono parks system. The Park Commission formed a sub-committee toexplore ideal locations where outdoor pickleball could be introduced while meeting some basicrequirements. An early proposed location was at the Orono Golf course. After furtherconsideration, the Park Commission decided to explore alternative sites. Within the last year, thesub-committee and staff have proposed that pickleball be added to the city property that also hoststhe Donation Garden. This property is ideal in that it will not displace other park activities, it is farenough away from residential areas, and it will provide ample room for courts and parking. Thegoal of the plan is to focus on basic minimum requirements set by staff and the ParksCommission. The Park Commission has recommended nine courts, fencing, sufficient parking,and avoid disruption to The Donation Garden. The desire is a cost-conscious approach with afocus on core pickleball amenities. Additional amenities can be reviewed at a later phase ifneeded. The Park Commission voted 7-0 in favor of recommending masterplan to Council.
3.Cost:
An Opinion of Probable Cost is provided in Exhibit B. More refined estimates will be developed
as part of any future project feasibility and design process. Funding of the project will heavily
rely on donations and grants. The Orono Parks Legacy 501c3 is ready to begin to receive
donations and to help organize a fundraising campaign for the project if the council approves the
masterplan. If the masterplan is approved, staff will begin to pursue grant opportunities.
4.Process:
Upon Masterplan Approval
Staff will begin to pursue grant opportunities
The 501c3 will initiate fundraising opportunities
Staff will continue to analyze scope and cost options
Design Phase
Staff recommends that the design phase begins once the 501c3 gathers 30% of required
funds.
Staff would bring recommendation to council to begin the design for a project
During the design phase specific elements of the project would be refined, cost estimates
will be refines and a public input process with respect the design will be undertaken.
This phase will be complete upon the completion of design documents, bid solicitation
package and 100% of the necessary funding identified.
Construction Phase
This phase would begin with the award of a contract for the project.
AGENDA ITEM
This phase consists of the construction and construction related activities for the project
This phase ends upon completion of construction activities and acceptance of the project by
the City.
5.Staff Recommendation:
Staff recommends approving the Pickleball Masterplan. This will allow the 501c3 to mobilize and
begin fundraising. This will also allow for staff to pursue grant opportunities.
COUNCIL ACTION REQUESTED
Motion to approve Pickleball Masterplan
Exhibits
A. Pickleball Concept Plan
B. Preliminary Pickleball OPC
Existing Donation Garden Park
Fire Department
Parking Lot
Nor
t
h
Donation Garden
US-12
Holbrook Park
Drainage Area
90
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7522
RESOLUTION 7522
BE IT RESOLVED that The City of Orono act as legal sponsor for the project contained in the
Outdoor Recreation Grant application to be submitted on 8 November 2024 and that Taylor
Zinnel is hereby authorized to apply to the Age Friendly Minnesota – Community Grant through
the Minnesota Department of Human Services for funding of this project on behalf of the City of
Orono.
BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of Interest
Policy and, throughout the term of the contract, will monitor and report any actual or potential
conflicts of interest to the State, upon discovery.
BE IT FURTHER RESOLVED that the City of Orono has the legal authority to apply for
financial assistance, and it has the financial capability to meet the match requirement (if any) and
ensure adequate construction, operation, maintenance and replacement of the proposed project
for its design life.
BE IT FURTHER RESOLVED that the City of Orono has not incurred any development costs
and has not entered into a written purchase agreement to acquire the property described in the
Cost Breakdown section on this application.
BE IT FURTHER RESOLVED that the City of Orono has or will acquire fee title or permanent
easement over all the land described in the boundary map or recreational site plan included in the
application.
BE IT FURTHER RESOLVED that, upon approval of its application by the State,
the City of Orono may enter into an agreement for the above-referenced project, and that the City
of Orono certifies that it will comply with all applicable laws and regulations as stated in the
grant agreement including dedicating the park property for uses consistent with the funding grant
program into perpetuity.
NOW, THEREFORE BE IT RESOLVED that TAYLOR ZINNEL is hereby authorized to
execute such agreements as necessary to implement the project on behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Orono
on 28 October 2024.
91
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7522
ATTEST:CITY OF ORONO
_____________________________________________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
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AFMN Community Grant Application with Assurances (GK203)0
AGE-FRIENDLY MINNESOTA – COMMUNITY GRANTS
TABLE OF CONTENTS
SECTION 1: AWARD OVERVIEW................................................................................. 2
A. PURPOSE AND OUTCOME OF THE GRANT OPPORTUNITY............................................................2
B. ELIGIBILITY CRITERIA .....................................................................................................2
C. FUNDING AVAILABLE.......................................................................................................3
D. GRANT PERIOD .............................................................................................................3
E. STATE’S RIGHT TO CANCEL ..............................................................................................3
F.GRANT INFORMATION .....................................................................................................4
1. Project Information and Background........................................................................4
A. Age-Friendly Minnesota (AFMN) Grant Program......................................................4
B. AFMN Grant Program: Community Grants................................................................4
C. AFMN Grants Funding Areas...................................................................................5
D. Approaches...........................................................................................................5
2. Specific Program Expectations.................................................................................6
3. General Expectations of Grantees ............................................................................7
4. Support available through AFMN Technical Assistance Provider (TAP) Grants ............8
5. Resources for Grant Applicants ...............................................................................8
G. GRANT APPLICATION COMPONENTS ......................................................................................9
1. Coversheet.............................................................................................................9
2. Applicant Questions ................................................................................................9
3. Application Submission and Signature....................................................................10
4. Public Data...........................................................................................................11
H. APPLICATION SCREENING AND REVIEW PROCESS ....................................................................11
Phase 1: Screening .....................................................................................................11
Phase 2: Application Components Scored.....................................................................11
Phase 3: Review of Application Scores .........................................................................12
Phase 4: Pre-Award Risk Assessment...........................................................................12
Phase 5: Award Decisions............................................................................................12
SECTION 2: COVERSHEET AND ASSURANCES.......................................................... 13
A. COVER SHEET [10 POINTS] ...........................................................................................13
B. ASSURANCES ..........................................................................................................15
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AFMN Community Grant Application with Assurances (GK203)1
1. Survival of Terms..................................................................................................15
2. Use of Funds........................................................................................................15
4. Financial and Administrative Provisions ..................................................................16
5. Liability ................................................................................................................17
6. Intellectual Property Rights ...................................................................................17
7. Publicity and Endorsement ....................................................................................18
8. Information Privacy and Security ..........................................................................18
9. Data Disclosure ....................................................................................................20
10.Insurance requirements ....................................................................................20
11.Governing Law, Jurisdiction and Venue...............................................................22
12.Transferability ...................................................................................................22
13.Affirmative Action and Nondiscrimination ............................................................23
14.Pre-Award Work and Pre-Award Costs.................................................................23
15.Grantee’s Grant Program Representative.............................................................23
16.Termination ....................................................................................................23
17.Conflict of Interest.............................................................................................24
18.Voter Registration..............................................................................................24
19.Contracting Requirements:.................................................................................24
20.Amendments, non-waiver, and assignability ........................................................26
21.Financial Statements..........................................................................................26
22.Other Provisions ................................................................................................27
23.Entire Agreement...............................................................................................27
24. Other Provisions...................................................................................................27
SECTION 3: GRANT APPLICATION........................................................................... 28
A. GRANT APPLICATION NARRATIVE SECTION .........................................................................28
1. Project Overview and Applicant Experience [20 points] ........................................28
2. Equity Considerations [30 points] .......................................................................29
3. Grant Project Impact [10 points] ........................................................................30
B. SUBMISSION REMINDER AND CHECKLIST ............................................................................33
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AFMN Community Grant Application with Assurances (GK203)2
AGE-FRIENDLY MINNESOTA COMMUNITY GRANTS
SFY24-26
TO: Age Friendly Minnesota Community Grant Applicants
FROM: State of Minnesota, Age Friendly Minnesota “State”
ACTION: Signed and submitted applications must be received via email to Natalie
Regenscheid at MN.DHS.AgeFriendlyMN@state.mn.us by Friday, November 8, 2024, no later
than 4:00 p.m. Central Time.
Subject line of the e-mail should read: AFMN Community Grant Application SFY24-26.
The “application” includes the entire Grant Application, including Section 2: Cover Sheet and
Assurances and Section 3: Grant Application. Supporting documents are requested as applicable.
SECTION 1: AWARD OVERVIEW
A. Purpose and Outcome of the Grant Opportunity
This grant opportunity is funded through the Minnesota Legislature Laws of 2021, 1st Spec. Sess.
chapter 7, article 17, sections 2 and 8, as amended by the Laws of Minnesota 2023, chapter 61, article
2, section 5, subdivisions 1,2 (https://www.revisor.mn.gov/laws/2023/0/61/).
The Age-Friendly Minnesota (AFMN) Council, in cooperation with the MN Department of Human
Services, is offering Community Grants to help communities work on age-friendly projects and become
better places for all Minnesotans to grow older. (Note:AFMN Technical Assistance Provider (TAP)
Grants were recently funded through a separate grants process; this Grant Application is for
Community Grants only.) The Council is committed to making Diversity, Equity, Inclusion, and
Accessibility (DEIA) the foundation of AFMN, including in this grants program.
This work will be carried out through activities in four possible Funding Areas (see Section 1D.).
B. Eligibility Criteria
Applicants must be licensed to conduct business within the state of Minnesota and registered
with the Minnesota Secretary of State.
Applicants embrace the community values that demonstrate a commitment to diversity, equity,
inclusion, and accessibility (DEIA).
Grant applicants may fall within one of the following categories, among others: 501(c)(3)
organization, 501(c)(4) organization, Tribal government, other unit of government, university,
public entity, business, or sole proprietor.
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AFMN Community Grant Application with Assurances (GK203)3
Projects will promote age-friendly communities and initiatives. (Details in next paragraph.)
AFMN Grant awards will fund efforts to create, improve, or expand innovative systems, programs,
built environments, and other initiatives that contribute to age-friendly communities. Examples of
eligible efforts include but are not limited to conducting needs assessments; developing plans;
implementing an age-friendly framework; community engagement; improvements to the built
environment (such as sidewalks, public buildings, etc.); and research. (See Section 1. B through D for
more details.)
Note:Because the AFMN Grant Program focuses on systems and environment changes, it will not
fund direct services to older adults, including those provided through the Elderly Waiver or
Alternative Care programs; Older Americans Act; and Medicaid Services. Examples of such services
include case management, chore services, caregiver services, transportation services, and health
promotion programs.
C. Funding Available
Through this Grant Application, Community Grants are available to communities, defined broadly, to
advance age-friendly efforts through March 31, 2026.
The maximum Community Grant award may not exceed eighty thousand dollars ($80,000). Grants
will be available in four Funding Areas. Applicants may apply for funding in up to two of the Funding
Areas for a total of eighty thousand dollars ($80,000).
The State reserves the right to offer grant amounts that differ from the Grant Applicant’s
request, or the maximum identified above. Any grantee awarded more than fifty thousand
dollars ($50,000) will be subject to additional monitoring, which may include an in-person site
visit.
D. Grant Period
The term of the initial Community Grant period is anticipated to be from February 12, 2025
through March 31, 2026.
Options for extensions/continuation awards will be considered at the State’s discretion.
E. State’s Right to Cancel
This grant opportunity does not obligate the State to award a grant, and the State reserves the
right to cancel the solicitation if it is considered to be in its best interest due to lack of funding,
agency priorities or other considerations.
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AFMN Community Grant Application with Assurances (GK203)4
F. Grant Information
1. Project Information and Background
A. Age-Friendly Minnesota (AFMN) Grant Program
The Age-Friendly Minnesota (AFMN) Grant Program was funded by the Minnesota Legislature in
recognition of Minnesota’s demographic shifts to an older population, and the need for new approaches
to, and greater investment in, systems- and community-level work related to aging.
The Funding Areas encompass priorities noted by the Minnesota Legislature in the initial age-friendly
statute, Laws of Minnesota 2023, chapter 61, article 2, section 5, subdivisions 1 and 2
(https://www.revisor.mn.gov/laws/2023/0/61/).
The Council has made Diversity, Equity, Inclusion, and Accessibility (DEIA)the foundation of
Age-Friendly Minnesota and wants to ensure that underserved groups will benefit from the AFMN
Grants Program. These groups include, but are not limited to, older adults who:
1. are low-income
2. identify as indigenous American Indian
3. identify as Black, African American, Asian, Latinx
4. identify as Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Asexual (LGBTQIA+)
5. are new immigrants and/or refugees
6. have limited English proficiency
7. live in rural areas
8. are veterans
9. have disabilities.
B. AFMN Grant Program: Community Grants
Individuals, organizations, and communities (defined broadly as neighborhoods, towns, cities, counties,
Tribes, affinity groups, faith communities, and others) can apply for AFMN Community Grants to
develop plans, policies, programs, and environments that promote the dignity, autonomy, and inclusion
of older Minnesotans; and to further the objectives of Minnesota’s Multisector Blueprint for Aging This
includes, but is not limited to, efforts to adopt and implement frameworks such as Age-Friendly
Communities, Health Systems, Universities, or Public Health. (Note:AFMN Community Grants will not
fund direct services to older adults.See Eligibility Criteria in Section 1B for more detail.)
Community Grant Applicants may apply for grants between five thousand dollars ($5,000) and eighty
thousand dollars ($80,000) for an anticipated 13-month grant cycle (February 12, 2025-March 31,
2026).
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AFMN Community Grant Application with Assurances (GK203)5
C. AFMN Grants Funding Areas
For this round of Age-Friendly Minnesota Community Grants, Funding Areas are structured to align with
Minnesota’s new Multisector Blueprint for Aging. Visit https://blueprint.agefriendlymn.org/for more
detail on the domains and strategies. As with previous Community Grants, many types of projects
are eligible for funding.
AFMN has special interest in projects supporting Tribes; applicants from diverse racial, ethnic, and
cultural communities; and other groups identified by the AFMN Council (see Section F.1.A).
Applicants may apply for funding in up to two Funding Areas. Total requested amount should not
exceed eighty thousand dollars ($80,000).
Funding Area 1: Connected Communities, which includes:
Affordable Housing for the Lifespan
Multimodal Transportation Options
Public Spaces for All Ages and Seasons
Digital Engagement
Funding Area 2: Emergency Preparedness, Individual Rights and Safety, which
includes:
Inclusive Emergency Preparedness & Response
Elder Justice
Funding Area 3: Optimized Health and Longevity, which includes:
Integrated Care: Health, Services, and Social Supports
Support for Family, Friend & Neighbor Caregiving
Age-Friendly Healthcare Access
Well-Trained and Well-Compensated Direct Care Workforce
Funding Area 4: Economic Security and Vitality, which includes:
Affording Aging
Economic Contributions
D. Approaches
The following approaches are examples of the types of activities that may be supported through AFMN
Community Grants. The approaches may be applied to any and all Funding Areas. (This list is not
exhaustive).
Advancing equity
Access
Advocacy
Awareness/Communication
Built environment improvements
Capital purchases
Coordination
Engagement
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Policy
Programs/Activities
Research
Training/Education
Communities may also use funds to adopt and implement frameworks such as Age-Friendly
Communities, Health Systems, Universities, or Public Health. Communities could also adopt other
frameworks or processes to begin or expand age-friendly work.
Applicants may view the public announcement (https://mn.gov/dhs/age-friendly-mn/grants/) of the
first round of Community Grants, awarded in 2023, for examples of past and/or ongoing projects.
Please note that AFMN Grants do not fund direct services.
The following table provides examples of the types of expenses that are eligible and ineligible for
Community Grant funding.
EXAMPLES OF ELIGIBLE AND INELIGIBLE EXPENSES
Funding Area Eligible Expense:Ineligible Expense:
Connected
Communities
Develop a plan or strategy for how to
utilize an accessible vehicle in the
community during off hours
Plan the creation and publicity of a
volunteer driver program
A service that provides rides to older
adults
Emergency
Preparedness,
Individual Rights and
Safety
Developing a community emergency
response plan—costs could include
consultant fees, community
engagement, or developing public
awareness campaign.
Purchase of tablet devices for
individuals to keep.
Optimized Health
and Longevity
Convene partners to collaborate on
new strategies for encouraging and
supporting youth/others to enter
direct care workforce.
Conduct research and create
recommendations report on healthy
aging in a specific cultural community
Provide blood pressure screenings
Economic Security
and Vitality
Develop a toolkit and outreach effort
to educate employers about the value
of older workers
Employment counseling for older
adults
2. Specific Program Expectations
a. The Age-Friendly Minnesota Council has made Diversity, Equity, Inclusion, and
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AFMN Community Grant Application with Assurances (GK203)7
Accessibility (DEIA) the foundation of Age-Friendly Minnesota and is committed to
ensuring that the work of the Council, including the Grants Program, promotes equity
and reduces disparities.
b. Grantees are expected to participate in a DHS-funded meetings and/or events part of
the AFMN Grants program—such as trainings, peer-learning events, meetings related
to grant progress, or similar event(s) focused on sharing and learning related to age-
friendly grant projects.
c. AFMN Grantees are expected to engage local, regional, and state officials related to
their grant funding and project. Specific guidelines will be provided at an appropriate
time.
d. AFMN Grantees will adhere to AFMN’s Communications Policy for all grant-related
communications, including but not limited to allowing AFMN prior review of
communications to ensure accessibility, understanding of age-friendly language
constructs, publicizing the AFMN Grant project, crediting AFMN as a funder, social
media posts, etc.
3. General Expectations of Grantees
a.The expected length of the grants is February 12, 2025-March 31, 2026.
Workplans and budgets should be developed accordingly. Grant funds must be
expended during the grant period.
b. Submit quarterly financial reporting forms and progress reports by the dates indicated
in the Official Grant Award Notification.
c. Grantees will be expected to retain documentation to support the expenditures related to the
grant initiative described. Reimbursement must be based on necessary and applicable
expenditures related to the program.
d. Maintain a ledger to track the grant budget expenditures and payment reimbursements
plus documentation that supports your budget line-item expenses.
e. Applicants are expected to include in their budget planning costs related to
administrative and staff time, travel expenses, etc. related to participating in required
meetings and events. Administrative costs or indirect costs should not equate to more
than eight percent (8%) of the budget.
f.Prior to issuing the grant award notice, DHS will need to review financial statements for Grant
Applicants that are nongovernmental organizations when a grant award is over fifty thousand
dollars ($50,000)per Office of Grants Management Policy 08-06: Financial Review of
Nongovernmental Organizations (https://mn.gov/admin/government/grants/policies-statutes-
forms/).
g. For a grant over twenty-five thousand dollars ($25,000), increased monitoring may be
required during the grant period, which could include financial reconciliation and a site
visit. For a grant over fifty thousand dollars ($50,000), a monitoring visit is required during
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the grant period.
h. Current insurance is required throughout the grant period. (See Clause 11 on p.22 for
more details).
4. Support available through AFMN Technical Assistance Provider (TAP) Grants
Community Grant applicants/grantees who need support in applying for and/or implementing their
grant projects may receive no-cost technical assistance from AFMN Technical Assistance Provider (TAP)
Grantees. (Note: TAP Grantees were funded through a separate grant process.)
TAP Grantees will use their experience and expertise to help Community Grant applicants/grantees who
have limited experience or capacity related to applying for or implementing a grant project.
Note: Community Grant applicants who would like TAP assistance with their application
and/or grant project must notify AFMN by emailing Natalie Regenscheid at
MN.DHS.AgeFriendlyMN@state.mn.us before October 17, 2024, at 4:00 pm,to be considered
and potentially matched with a TAP Grantee.In your email, please include the following:
Contact name and organization
Email address
Projected service area (list counties/regions or statewide)
Type(s) of technical assistance requested, and reason for request (note all that apply):
o Grant writing, including budget development
o Conceptualizing a project idea
o Convening partners
o Other, please specify:
While every effort will be made to provide Community Grant applicants with needed support,
requesting assistance does not guarantee that an applicant will receive assistance. TAP matches will be
announced on a rolling basis, with all matches completed on or before October 22, 2024.
5. Resources for Grant Applicants
Age-Friendly Minnesota
(https://mn.gov/dhs/age-friendly-mn/)
Recommendations from the Governor’s Council on an Age-Friendly Minnesota
(https://mn.gov/dhs/assets/AF-council-recommendations-081720_tcm1053-444028.pdf)
The Minnesota Office of Grant Management Policies
(http://mn.gov/admin/government/grants/policies-statutes- forms)
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State Travel Plan
Commissioner’s Travel Reimbursement Plan (https://mn.gov/mmb/employee-relations/labor-
relations/labor/commissioners-plan.jsp)
G. Grant Application Components
1. Coversheet
a. All Grant Applicants must include a completed Cover Sheet that includes all requested
information. Including:
A. An original signature from the identified official with authority to sign on behalf of
the Grant Applicant.
B. Contact information for the agency, agency head, the program contact and the
accounting or business office manager.
b. Identification Numbers, if applicable, are requested as part of the Cover Sheet.
Your organization may already have these number(s), check with your business office.
Minnesota Statewide Integrated Financial Tool System (SWIFT) Vendor
Number: Please reference this information on SWIFT:
https://mn.gov/mmb/accounting/swift/vendor-resources/
In the application section, develop your responses to each component, both the narrative portions and
the table. Each criterion within the application narrative sections should be addressed in the narrative
response. Space is provided to answer each narrative section.
The total page count recommended for the narrative components is: 2-3 pages per funding area,
based on word count.
Total points possible for each application is: 100.
The completed application should consist of the following:
Completed and signed Application and Assurances
Grant Application Narrative Section
Budget narrative using template
2. Applicant Questions
Applicants will have opportunities to ask questions related to the applications.
a. A Virtual Grant Applicant Conference will serve as an opportunity for Applicants to ask
specific questions of State staff concerning the project. Attendance at the Grant Applicant
Conference is not mandatory but is recommended.
o Oral answers given at the Grant Applicant Conference will be non-binding. Written
responses to questions asked at the conference will be sent to all identified prospective
applicants after the conference.
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b.Written questions will be accepted only by email to mn.dhs.agefriendlymn@state.mn.us
by Wednesday, October 16, 2024 4:00 p.m. Central Time. Written responses will be
published at https://mn.gov/dhs/age-friendly-mn/within three (3) business days on
Monday, October 21, 2024 before 4:00 p.m. Central Time.
c. STATE will not be held responsible for oral responses to Applicants.
See table below for key dates related to the conference and written questions.
Action Key Date Additional Information
Deadline for written questions
from Grant Applicants
Due by Wednesday,
October 16, 2024 (4:00
pm)
Responses posted
Monday, October 21, 2024
Email to
mn.dhs.agefriendlymn@state.mn.us
Grant Applicant Conference
Wednesday, October 16,
2024 (10:30am –
12:30pm)
Meeting link (Microsoft Teams)will be
published at https://mn.gov/dhs/age-
friendly-mn/
Application deadline Friday, November 8, 2024
(4:00 pm)
Email completed application to
mn.dhs.agefriendlymn@state.mn.us
3. Application Submission and Signature
Applications must be received by Friday, November 8, 2024, at 4:00 p.m. Central Time
to be considered. Late applications will not be accepted.
Note: Proposals received after End Date above will not be considered. The State shall not
be responsible for any errors or delays caused by technology-related issues, even if they are
caused by the State.
Completed applications should be sent via email to at mn.dhs.agefriendlymn@state.mn.us with the
subject line “AFMN Community Grant Application SFY24-26,” and will include the following:
☐ Completed and signed cover sheet, assurances, and application; by submitting the signed
cover sheet, you are agreeing with the Assurances included in this Grant Application. Please send
completed Cover Sheet and Assurances from Section 2 as well as Section 3: Grant Application
when you submit your application.
☐ Additional financial documentation (See last page of this application for details.)
By submitting this Grant Application and Assurances, the Grant Applicant agrees to comply with all
provisions of the award including all assurances and certifications made in the Grant Application and
Assurances and all applicable State or federal statutes, regulations, and guidelines. The Grant Applicant
agrees to administer the program in accordance with the approved Grant Application and Assurances,
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AFMN Community Grant Application with Assurances (GK203)11
budget, timelines, and other supplemental information submitted in support of the approved Grant
Application and Assurances and in accordance with the terms identified in the Official Grant Award
Notice.
Costs associated with preparing this application must be borne by applicants.
The burden of proof of timely submission is on the applicant.
4. Public Data
Per Minnesota Statutes, section 13.599:
Names and addresses of Grant Applicants will be public data once application materials are opened. All
remaining data in proposal responses (except trade secret data as defined and classified in Minn. Stat.
§ 13.37) will be public data after the evaluation process is completed (for the purposes of this grant
application, when all Official Grant Award Notices have been issued by the state agency to the
Grantees). All data created or maintained by State as part of the evaluation process (except trade
secret data as defined and classified in Minn. Stat.§13.37) will be public data after the evaluation
process is completed (for the purposes of this grant, when all Official Grant Award Notices have been
issued by the State to the Grantees).
H. Application Screening and Review Process
Phase 1: Screening
Applications that meet the following criteria will be forwarded for further consideration and review.
1.Application is received via email by Friday, November 8, 2024 at 4:00 p.m. Central
time.
2.The Grant Applicant meets the minimum eligibility of the grant. (See Section 1 under Eligibility
Criteria for details.)
3.Application is complete. (See last page of this application for details.)
Phase 2: Application Components Scored
Each Grant Application and Assurances will be reviewed and scored as indicated below. Maximum
number of points for the application: 100 points.
Application Component Possible Points
Completed Cover Sheet and application materials 10 points
Project Overview and Applicant Experience 20 points
Equity Considerations 30 points
Grant Project Impact 10 points
Work Plan and Budget 30 points
Total Possible Points 100
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Phase 3: Review of Application Scores
State program staff and management review the scores, evaluations and recommendations submitted
by panels of grant reviewers. In general, applicants with the highest scores based on the scoring rubric
are selected for grant funding. Program staff and management may also weigh
additional considerations to ensure the final cohort of grantees includes a mix of projects across
funding areas as well as across cultures and geographic regions of the state, in keeping with the AFMN
Council's commitment to DEIA.
Phase 4: Pre-Award Risk Assessment
Before final award decisions, DHS will conduct a risk assessment for financial capacity as well as
applicant’s prior performance as a State grantee. For more information about the risk assessment
process and required documents, see Minn.Stat. § 16B.981
(https://www.revisor.mn.gov/statutes/cite/16B.981).
Phase 5: Award Decisions
a. State may offer grant award amounts that differ from your grant request, or the maximum
grant amount identified by State.
b. During this phase, State may contact you to obtain clarification on one or more sections of
your application. State may also contact reviewers to obtain clarification of their feedback.
c. State may begin negotiations with a grantee and choose not to pursue negotiations or finalize
a contract with grantee once additional information is gathered and the proposed workplan
and budget are reviewed.
d. All funding decisions made by DHS are final and not subject to appeal.
Applicants are expected to be notified of their awards by February 12, 2025.
Clarifications may be necessary before execution of the award. Grant Applicants recommended for an
award must wait until they receive the signed Official Grant Award Notification (OGAN) before
beginning the grant work and before incurring expenditures. Any expenses incurred prior to the full
execution of the OGAN, or other award documentation, are not reimbursable, and are the responsibility
of the Grant Applicant/Grantee.
NOTE: THE AWARD DECISIONS OF STATE ARE FINAL AND NOT SUBJECT TO APPEAL.
REMAINDER PAGE LEFT BLANK FOR COVERSHEET AND SIGNATURES
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AFMN Community Grant Application with Assurances (GK203)13
SECTION 2: COVERSHEET AND ASSURANCES
A. Cover Sheet [10 points]
APPLICANT INFORMATION
Legal name of Grant Applicant City of Orono
Name of entity to complete the grant project, if different
from above
Entity type (such as 501c3, city, county, Tribe, individual/sole
proprietor, for-profit business, etc.)City
Applicant Description
Provide brief description of applicant (1-2 sentences)
City of Orono a city eager to
introduce amenities and
programming to our community.
Looking
Request amount(s): Enter the amount you are
requesting for each Funding Area
1: Connected Communities
2: Emergency Preparedness, Individual Rights and Safety
3: Optimized Health and Longevity
4: Economic Security and Vitality
1. $80,000 for creative ways to
develop relationships and
increase engagement in our
community
2. $
3. $
4. $
Total funds requested.
May not exceed eighty thousand dollars ($80,000).$80,000
List the county or counties to be served (Acceptable
responses include TBD and Statewide.) Hennepin
ID Numbers:
Registered 501(c)(3)? ☐YES ☐NO SWIFT Vendor # (if applicable)
OFFICIAL WITH AUTHORITY
Name and Title of official with authority to sign
(must be the same person who signs this coversheet)Taylor Zinnel
Phone Number 952-249-4684
Email tzinnel@oronomn.gov
PRIMARY PROGRAM CONTACT REPRESENTATIVE
Name Taylor Zinnel
Title Superintendent of Parks and Facilities
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AFMN Community Grant Application with Assurances (GK203)14
Organization City of Orono
Address 2750 Kelley Parkway
City, ZIP Orono, 55365
Phone 952-249-4684
Email tzinnel@oronomn.gov
BUSINESS MANAGER/ FISCAL CONTACT
Name Maggie Jin
Title Director of Finance
Organization City of Orono
Address 2750 Kelley Parkways
City, ZIP Orono, 55365
Phone 952-249-4611
Email mjin@oronomn.gov
Was your application completed with assistance from an AFMN
TAP Grantee?☐Yes ⾙ No
If yes, please list TAP Grantee name:
Signature and Date
I certify I have read the Grant Application and Assurances (narrative, assurances, budget, and
supplemental documents, if applicable) and will comply with the approved application and assurances
herein and additional state, local, federal regulations and policies that apply to my organization.
Signatory further certifies that the Applicant’s articles of incorporation, by-laws, or corporate
resolutions authorize Signatory both to sign on behalf of and bind the Applicant to the terms of this
Agreement. Applicant and signatory agree that STATE relies on the signatory’s certification herein.
_________________________________________________________________
Signature* Date
*The STATE will accept signatures that are handwritten or e-signatures that have been authenticated
by a third party (such as DocuSign or Adobe Sign). Grant Application and Assurances that are unsigned
and undated may be considered non-responsive and may result in the disqualification of the
Application.
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AFMN Community Grant Application with Assurances (GK203)15
B. ASSURANCES
The Grant Applicant, by signing the coversheet to the application submitted to the State, certifies they
have read all application documents including these assurances, any revised documents, and agrees to
comply with the approved application materials and all federal, state, and local laws, ordinances, rules
and regulations, public policies herein and all others as applicable.
1. Survival of Terms
The following clauses below survive the expiration or cancellation of this award:5b) Audits; 6) Liability;
7) Intellectual Property Rights; 8) Publicity and Endorsement; 9) Government Data Practices; 10) Data
Disclosure; and 12) Governing Law, Jurisdiction and Venue.
2. Use of Funds
The use of funds shall be limited to that portion identified in the application materials and the attached
application and by any applicable state or federal laws. Funds should support the purpose and activities
approved in the application.
a. The Grantee, in the conduct of activities under this award, shall submit such reports as may be
required by written instructions of the State within the times required by it. The State reserves the
right to withhold funding if reporting requirements are not met. The Grantee must promptly return
to the State any unexpended funds not accounted for in the financial report due to the State at
grant closeout.
b. The Grantee shall present reports to the State or the State’s Authorized Representative. At the
Commissioner’s discretion, these reports may be presented at departmental, legislative, other state
agency or public meetings where the Grantee shall be available to explain the project and respond
to questions.
c.Reimbursement for travel and subsistence expenses actually and necessarily incurred by Grantee in
performance of this project will be paid if State is allowed in the approved budget, provided that
the Grantee shall be reimbursed for travel and subsistence expenses in the same manner and in no
greater amount than in the current “Commissioner’s Plan,” promulgated by the Commissioner of
Minnesota Management and Budget (MMB). The Grantee will only be reimbursed for travel and
subsistence outside Minnesota if it has received prior written approval for such out-of-state travel
from the STATE. The current Commissioner’s Plan can be viewed to obtain current maximum
expense reimbursement rates (https://mn.gov/mmb/employee-relations/labor-
relations/labor/commissioners-plan.jsp).
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AFMN Community Grant Application with Assurances (GK203)16
3. Time
In the performance of this grant, time is of the essence. The Grantee must comply with the time
requirements described in the application and award, in the performance of this award, and inform the
State of any potential long-term delays or changes affecting those timelines.
4. Financial and Administrative Provisions
a. Allowability of Costs
The allowability of costs for funding incurred under this award shall be determined in accordance with:
The approved budget
Laws of Minnesota 2021, 1st Spec. Sess. chapter 7, article 17, sections 2 and 8, as amended by
the Laws of Minnesota 2023, chapter 61, article 2, section 5, subdivisions 1 and 2
(https://www.revisor.mn.gov/laws/2023/0/61/)
The procedures and principles in 2 Code of Federal Regulations (C.F.R.), Part 200
(https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200)
For all funds, no claim for materials purchased in excess of budget categories or program services not
specifically provided for in this award by the Grantee will be allowed by the State unless approved in
writing by the State. Such approval shall be considered to be a modification of the award. There may
be additional limitations on allowable costs, which shall be noted in this document or the Official Grant
Award Notice.
b. Audits
Under Minnesota Statutes, section 16B.98, subdivision 8, the Grantee’s books, records, document, and
accounting procedures and practices relevant to this grant are subject to examination by the State
and/or the State auditor or legislative auditor, as appropriate, for a minimum of six (6) years from the
end of this grant, receipt and approval of all final reports, or the required period of time to satisfy all
State retention requirements, whichever is later.
c. State Requirements
The Grantee will comply with required grants management policies and procedures set forth through
Minn.Stat.§16B.97, subd. 4 (a)(1).
Pursuant to Minn.Stat.§16B.98, subd.1, the Grantee agrees to minimize administrative costs as a
condition of this grant.
The Grantee certifies they are not suspended or debarred in MN:
https://mn.gov/admin/osp/government/suspended-debarred/
The Grantee must promptly return to the STATE any unexpended funds that have not been accounted
for annually in a financial report to the STATE due at grant closeout.
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AFMN Community Grant Application with Assurances (GK203)17
5. Liability
Grantee agrees to indemnify and save and hold the State, its agents, and employees harmless from
any and all claims or causes of action, including all attorneys’ fees incurred by the State arising from
the performance of the award by Grantees, agents, or employees. This clause shall not be construed to
bar any legal remedies Grantee may have for the State’s failure to fulfill its obligations pursuant to the
award and subsequent awards.
6. Intellectual Property Rights
a. Definitions.Works means all inventions, improvements, discoveries (whether or not patentable or
copyrightable), databases, computer programs, reports, notes, studies, photographs, negatives,
designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice,
created, or originated by Grantee, its employees, agents, and subcontractors, either individually or
jointly with others in the performance of the grant. Works includes “Documents.” Documents are
the originals of any data bases, computer programs, reports, notes, studies, photographs,
negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in
tangible or electronic forms, prepared by Grantee, its employees, agents, or subcontractors, in the
performance of this grant.
b. Ownership.State owns all rights, title, and interest in all of the intellectual property, including
copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents
created and paid for under this Grant. The Works and Documents will be the exclusive property of
State and all such Works and Documents must be immediately returned to State by Grantee upon
completion or cancellation of this grant. To the extent possible, those Works eligible for copyright
protection under the United States Copyright Act will be deemed to be “works made for hire.” If
using State data, Grantee must cite the data, or make clear by referencing that State is the source.
c. Responsibilities
i.Notice. Whenever any Works or Documents (whether or not patentable) are made or
conceived for the first time or actually or constructively reduced to practice by Grantee,
including its employees and subcontractors, and are created and paid for under this grant,
Grantee will immediately give State’s Authorized Representative written notice thereof, and
must promptly furnish the Authorized Representative with complete information and/or
disclosure thereon. Grantee will assign all right, title, and interest it may have in the Works and
the Documents to State.
ii.Filing and recording of ownership interests. Grantee must, at the request of State,
execute all papers and perform all other acts necessary to transfer or record State’s ownership
interest in the Works and Documents created and paid for under this grant. Grantee must
perform all acts and take all steps necessary to ensure that all intellectual property rights in
these Works and Documents are the sole property of State, and that neither Grantee nor its
employees, agents, or subcontractors retain any interest in and to these Works and Documents.
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AFMN Community Grant Application with Assurances (GK203)18
iii.Duty not to infringe on intellectual property rights of others. Grantee represents and
warrants that the Works and Documents created and paid for under this grant do not and will
not infringe upon any intellectual property rights of other persons or entities. Notwithstanding
Clause 5, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and
hold harmless State, at Grantee’s expense, from any action or claim brought against State to
the extent that it is based on a claim that all or part of these Works or Documents infringe upon
the intellectual property rights of others. Grantee will be responsible for payment of any and all
such claims, demands, obligations, liabilities, costs, and damages, including but not limited to,
attorney’s fees. If such a claim or action arises, or in Grantee’s or State’s opinion is likely to
arise, Grantee must, at State’s discretion, either procure for State the right or license to use the
intellectual property rights at issue or replace or modify the allegedly infringing Works or
Documents as necessary and appropriate to obviate the infringement claim. This remedy of
State will be in addition to and not exclusive of other remedies provided by law.
iv.Federal license granted.If federal funds are used in the payment of this grant, pursuant to
45 C.F.R. § 75.322, the U.S. Department of Health and Human Services is granted a royalty-
free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
Federal purposes, and to authorize others to do so.
7. Publicity and Endorsement
Any publicity regarding the subject matter of this grant must identify the State as the sponsoring
agency and must not be released without prior written approval from the State’s Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets,
press releases, research, reports, signs, and similar public notices prepared by or for the Grantee
individually or jointly with others, or any subcontractors, with respect to the program, publications, or
services provided resulting from this grant.
All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota,
including on the Grantee’s website when practicable. Grantees should use the following language when
crediting the State, “This [project] was supported in part with funding from Age-Friendly Minnesota.”
Grantees should refer to AFMN’s Communication Policy for further information and adhere to approval
policy and process outlined there.
The Grantee must not claim that the State endorses its products or services.
8. Information Privacy and Security
a. It is expressly agreed that State will not be disclosing or providing information protected under the
Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (the “Data Practices
Act”) as “not public data” on individuals to Grantee under this grant.
b. It is expressly agreed that Grantee will not create, receive, maintain, or transmit “protected health
information,” as defined in the Health Insurance Portability Accountability Act (“HIPAA”), 45 C.F.R.
§ 160.103 (https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-160/subpart-
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AFMN Community Grant Application with Assurances (GK203)19
A/section-160.103), on behalf of State for a function or activity regulated by 45 C.F.R. §§ 160 or
164. Accordingly, GRANTEE is not a “business associate” of STATE, as defined in HIPAA, 45 C.F.R.
§ 160.103 (https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-160/subpart-
A/section-160.103) as a result of, or in connection with, this grant. Therefore, Grantee is not
required to comply with the privacy provisions of HIPAA as a result of, or for purposes of,
performing under this grant. If Grantee has responsibilities to comply with the Data Practices Act or
HIPAA for reasons other than this grant, Grantee will be responsible for its own compliance.
c. Notwithstanding paragraph a. and b., in its capacity as Grantee under this grant, Grantee must
comply with the provisions of the Data Practices Act as though it were a governmental entity as
defined by the Data Practices Act. Grantee will be performing functions of a government entity
under Minn. Stat. § 13.05, subd. 11
(https://www.revisor.mn.gov/statutes/cite/13.05#stat.13.05.11), and thus any data created,
collected, received, stored, used, maintained, or disseminated by Grantee in performing its duties
under this contract is subject to the protections of the Data Practices Act. The civil remedies of
Minn. Stat. § 13.08 (https://www.revisor.mn.gov/statutes/cite/13.08) apply to the release of the
data governed by the Data Practices Act, Minn. Stat. Ch. 13
(https://www.revisor.mn.gov/statutes/cite/13), by either Grantee or State.
d. In its capacity as Grantee under this grant, Grantee is being made an agent of the “welfare system”
as defined in Minn. Stat. § 13.46, subd. 1
(https://www.revisor.mn.gov/statutes/cite/13.46#stat.13.46.1), and any data collected, created,
received, stored, used, maintained or disseminated by Grantee in performing its duties under this
grant is explicitly subject to the protections of Minn. Stat. § 13.46
(https://www.revisor.mn.gov/statutes/cite/13.46#stat.13.46.1).
e. If Grantee receives a request to release data created, collected, received, stored, used, maintained,
or disseminated by Grantee in performing its duties under this grant, Grantee must immediately
notify and consult with State’s Authorized Representative as to how Grantee should respond to the
request.
f.Under this grant, Grantee is performing the functions of a government entity including, but not
limited to, responding appropriately pursuant to Minnesota Statutes, sections § 13.03
(https://www.revisor.mn.gov/statutes/cite/13.03) and § 13.04
(https://www.revisor.mn.gov/statutes/cite/13.04) to requests for data created, collected, received,
stored, used, maintained, or disseminated by Grantee in performing its duties under this grant.
g. Grantee’s obligations while performing the functions of a government entity include, but are not
limited to, complying with Minn. Stat. § 13.05, subd. 5
(https://www.revisor.mn.gov/statutes/cite/13.05#stat.13.05.5) to establish appropriate security
safeguards for all records containing data on individuals.
h. Grantee must comply with Minn. Stat. § 13.055 (https://www.revisor.mn.gov/statutes/cite/13.055)
to investigate and appropriately report or notify regarding any potential unauthorized acquisition of
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data created, collected, received, stored, used, maintained, or disseminated by Grantee in
performing its duties under this grant.
9. Data Disclosure
Under Minnesota Statutes, section 270C.65, subdivision 3
(https://www.revisor.mn.gov/statutes/cite/270C.65#stat.270C.65.3), and other applicable laws, the
Grantee consents to disclosure of its SWIFT Supplier ID Number (formally known as SWIFT Vendor
ID), Social Security number, federal employer tax identification number and/or Minnesota tax
identification number, already provided to the State, to federal and state tax agencies and State
personnel involved in the payment of State obligations. These numbers may be used in the
enforcement of federal and State tax laws which could result in action requiring the Grantee to file
State tax returns and pay delinquent State tax liabilities, if any.
10.Insurance requirements
Grantee shall not begin work under the Contract until it has obtained all the insurance described below
and State has approved such insurance. Grantee shall maintain the insurance in force and effect
throughout the term of the contract. Grantee is required to maintain and furnish satisfactory evidence
of the following insurance policies.
a. Worker’s Compensation
Grantee certifies that it is in compliance with Minnesota Statutes, section 176.181, subdivision 2
(https://www.revisor.leg.state.mn.us/statutes/?id=176.181), pertaining to workers’ compensation
insurance coverage. The Grantee’s employees and agents will not be considered state employees.
Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these
employees and any claims made by any third party as a consequence of any act or omission on
the part of these employees are in no way the state’s obligation or responsibility.
Minimum insurance limits are as follows:
$100,000 – Bodily Injury by Disease per employee
$500,000 – Bodily Injury by Disease aggregate
$100,000 – Bodily Injury by Accident
If Minn. Stat. § 176.041 exempts GRANTEE from Workers’ Compensation insurance mandates,
including if Grantee has no employees in the State of Minnesota, Grantee must provide a written
statement, signed by an authorized representative, indicating the qualifying exemption that
excludes Grantee from the Minnesota Workers’ Compensation requirements.
Grantee’s employees and agents will not be considered employees of State. Any claims that may
arise under the Minnesota Workers’ Compensation Act on behalf of these employees or agents
and any claims made by any third party as a consequence of any act or omission on the part of
these employees or agents are in no way State’s obligation or responsibility.
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b. General Commercial Liability Insurance.Grantee agrees that it will at all times during the
term of the grant keep in force a commercial general liability insurance policy with the following
minimum insurance limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Such insurance will protect it from claims for damages for bodily injury, including sickness or
disease, death, and for care and loss of services as well as from claims for property damage,
including loss of use which may arise from operations under the grant contract whether the
operations are by Grantee or by a subcontractor or by anyone directly or indirectly employed by
Grantee under the grant. State will be named as both an additional insured and a certificate
holder on the general commercial liability policy.
c. Employee Theft and Dishonesty Policy.Grantee agrees to keep in force a blanket employee
theft and employee dishonesty policy in at least the total amount of the first year’s grant award
as an addendum on its property insurance policy. If it is not feasible to include a blanket
employee theft and employee dishonesty policy as an addendum to a property insurance policy,
then Grantee must keep in force a stand-alone employee theft or employee dishonesty policy.
State will be named as both a joint payee and a certificate holder on the employee theft or
employee dishonesty policy. Only in cases in which the first year’s grant award exceeds the
available employee theft or employee dishonesty coverage may Grantees provide blanket
employee theft or employee dishonesty insurance in an amount equal to either twenty five
percent (25%) of the yearly grant amount, or the first quarterly advance amount, whichever is
greater.
Upon execution of this grant contract, Grantee shall furnish State with a certificate of employee
theft and employee dishonesty insurance.
d. Commercial Automobile Liability Insurance.Grantee is required to maintain insurance
protecting it from claims for damages for bodily injury as well as from claims for property damage
resulting from the ownership, operation, maintenance, or use of all owned, hired, and non-owned
autos which may arise from operations under this grant. In the case that any work is
subcontracted, Grantee will require the subcontractor to maintain Commercial Automobile Liability
insurance that conforms to this section. Minimum insurance limits are as follows:
$2,000,000 – per occurrence Combined Single limit for Bodily Injury and Property Damage
In addition, the following coverages should be included: Owned, Hired, and Non-owned
Automobile.
e. Professional Liability Insurance. This policy will provide coverage for all claims the Grantee
may become legally obligated to pay resulting from any actual or alleged negligent act, error, or
omission related to Grantee’s professional services required under the grant. Grantee is required
to carry the following minimum insurance limits:
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$2,000,000 – per claim or event
$2,000,000 – annual aggregate
Any deductible will be the sole responsibility of the Grantee and may not exceed fifty thousand
dollars ($50,000) without the written approval of the State. If the Grantee desires authority from
the State to have a deductible in a higher amount, the Grantee shall so request in writing,
specifying the amount of the desired deductible and providing financial documentation by
submitting the most current audited financial statements so that the STATE can ascertain the
ability of the Grantee to cover the deductible from its own resources.
The retroactive or prior acts date of such coverage shall not be after the effective date of this
grant and Grantee shall maintain such insurance for a period of at least three (3) years, following
completion of the work. If such insurance is discontinued, extended reporting period coverage
must be obtained by Grantee to fulfill this requirement.
f. Additional Insurance Conditions:
1) Grantee’s policies shall be primary insurance to any other valid and collectible insurance available
to the State with respect to any claim arising out of Grantee’s performance under this grant.
2) If Grantee receives a cancellation notice from an insurance carrier providing coverage, Grantee
agrees to notify State within five (5) business days with a copy of the cancellation notice, unless
Grantee’s policies contain a provision that coverage afforded under the policies will not be
cancelled without at least thirty (30) days advance written notice to State.
3) Grantee is responsible for payment of grant related insurance premiums and deductibles.
4) State shall be named as a certificate holder on applicable policies.
5) An Umbrella or Excess Liability insurance policy may be used to supplement Grantee’s policy limits
to satisfy the full policy limits required by grant.
11.Governing Law, Jurisdiction and Venue
Minnesota law, without regard to its choice-of-law and provisions, governs the award. Venue for all
legal proceedings arising out of the award, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
12.Transferability
The Grantee shall not transfer or assign to any party or parties any right(s), obligation(s), or claim(s)
under the award without the prior written consent of the State. It is understood, however, that Grantee
remains solely responsible to the state for providing the products and services described.
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13.Affirmative Action and Nondiscrimination
a.The Grantee agrees not to discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status in regard to
public assistance, membership or activity in a local commission, disability, sexual orientation, or
age in regard to any position for which the employee or applicant for employment is qualified per
Minnesota Statutes, section 363A.02 (https://www.revisor.mn.gov/statutes/?id=363A.02). The
Grantee agrees to take affirmative steps to employ, advance in employment, upgrade, train, and
recruit minority persons, women, and persons with disabilities.
b.The Grantee must not discriminate against any employee or applicant for employment because of
physical or mental disability in regard to any position for which the employee or applicant for
employment is qualified. The Grantee agrees to take affirmative action to employ, advance in
employment, and otherwise treat qualified disabled persons without discrimination based upon
their physical or mental disability in all employment practices such as the following: employment,
upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. Minnesota Rules,
Part 5000.3500 (https://www.revisor.mn.gov/rules/?id=5000.3500).
c.The Grantee agrees to comply with the rules and relevant orders of the Minnesota Department of
Human Rights (MDHR) issued pursuant to the Minnesota Human Rights Act. It is the Grantee’s
sole responsibility to apply for a workforce certificate and/or equal pay certification if required by
MDHR prior to the execution of a grant award.
14.Pre-Award Work and Pre-Award Costs
The Grantee understands that no work should begin, and no pre-award costs would be covered under
this award until all required signatures have been obtained; an Official Grant Award Notification
(OGAN) has been issued and the Grantee is notified to begin work by the state’s program authorized
representative or their designee. If an exception to this is determined necessary by State, the Grantee
would be informed in writing or email by the state’s program authorized representative or designee.
15.Grantee’s Grant Program Representative
The Grant Applicant’s Program Contact Representative will be named on the Official Grant Award
Notification (OGAN) or other award information. If the Program Contact Representative or official with
authority to sign changes at any time during the grant award period, the Grant Applicant/Grantee must
immediately notify the State.
16.Termination
A.With or Without Cause:
1.Without cause:An award contract may be cancelled by the State at any time, without cause,
upon thirty (30) days’ written notice to the Grantee. Upon termination, the Grantee will be
entitled to payment, determined on a pro rata basis, for services satisfactorily performed and
for approvable expenditures.
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2.With cause. The State may immediately terminate this grant contract agreement if the State
finds that there has been a failure to comply with the provisions of this grant contract, that
reasonable progress has not been made or that the purposes for which the funds were granted
have not been or will not be fulfilled. The State may take action to protect the interests of the
State of Minnesota, including the refusal to disburse additional funds and requiring the return of
all or part of the funds already disbursed.
B.Termination by the Commissioner of Administration. The Commissioner of Administration
may unilaterally cancel the award contract if further performance under this award would not serve
agency purposes or is not in the best interest of the State.
C.Due to Discontinued or Insufficient Funding: It is expressly understood and agreed that in
the event the funding to the State from Federal sources or appropriations by the Minnesota
Legislature are not obtained and/or continued at an aggregate level sufficient to allow for the
GRANTEE’s program to continue operating, the award contract shall immediately be terminated
upon written notice by the STATE to the GRANTEE. The STATE is not obligated to pay for any
services that are provided after notice and effective date of termination. However, the GRANTEE
will be entitled to payment, determined on a pro-rata basis, for services satisfactorily performed
and approvable expenditures incurred prior to termination to the extent that funds are available.
The STATE will not be assessed any penalty if the grant is terminated because of a decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The STATE must provide
the GRANTEE notice within a reasonable time of the STATE receiving notice.
17.Conflict of Interest
In accordance with the Minnesota Office of Grants Management Policy 08-01
(https://mn.gov/admin/government/grants/policies-statutes-forms/), the Grantee will establish
safeguards to prohibit employees from using their positions for a purpose that constitutes or presents
the appearance of personal or organizational conflicts of interest, or personal gain. Grantees will
maintain and implement written standards of conduct covering conflicts of interest.
18.Voter Registration
The Grantee will comply with Minnesota Statutes, section 201.162
(https://www.revisor.mn.gov/statutes/?id=201.162) by providing voter registration services for its
employees and for the public served by the Grantee.
19.Contracting Requirements:
a.Per Minnesota Statutes, section §471.345 (https://www.revisor.mn.gov/statutes/cite/471.345),
Grantees that are municipalities as defined in Subdivision 1 must follow service contracting and
bidding requirements as stated including prevailing wage rules for construction work of twenty-five
thousand dollars ($25,000) or more.
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1) Municipalities are encouraged to utilize Minn. Stat. § 471.345, subd. 8 for targeted business
procurement where available.
2) Municipalities must not contract with vendors who are suspended or debarred in MN:
(http://www.mmd.admin.state.mn.us/debarredreport.asp)
3) Support documentation for the procurement processes must be retained regardless of the source
of funding.
b. Grantees that are nongovernmental entities must use these guidelines for approved grant budget
contracted services based on these thresholds:
1) Grant-funded services or materials that are expected to cost one hundred thousand dollars
($100,000) or more must undergo a formal notice and bidding process.
2) Grant-funded services or materials that are expected to cost between twenty-five thousand
dollars ($25,000) and ninety-nine thousand nine hundred and ninety-nine dollars ($99,999) must
be competitively awarded based on a minimum of three (3) verbal quotes or bids.
3) Grant-funded services or materials that are expected to cost between ten thousand dollars
($10,000) and twenty-four thousand nine hundred and ninety-nine dollars ($24,999) must be
competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a
targeted vendor.
4) For grant-funded projects that include construction work of twenty-five thousand dollars
($25,000) or more, prevailing wage rules apply per; Minn. Stat. §§ 177.41 through 177.44
(https://www.revisor.leg.state.mn.us/statutes/?id=177.44). The bid request must state the
project is subject to prevailing wage. These rules require that the wages of laborers and workers
should be comparable to wages paid for similar work in the community as a whole.
5) The Grantee must take all necessary affirmative steps to assure that targeted vendors from
businesses with active certifications through these entities are used when possible:
i.State Department of Administration’s Certified Targeted Group, Economically Disadvantaged
and Veteran-Owned Vendor List (http://www.mmd.admin.state.mn.us/process/search/)
ii. Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program
(https://mnucp.metc.state.mn.us/)
iii. Small Business Certification Program through Hennepin County, Ramsey County, and City of
St. Paul: Central Certification Program (https://www.stpaul.gov/departments/human-rights-
equal-economic-opportunity/contract-compliance-business-development/central
c. Notwithstanding (1) – (5), the State may waive bidding process requirements when it is determined
there is only one legitimate or practical source for such materials or services and that Grantee has
established a fair and reasonable price.
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d. The Grantee must maintain:
1) Written standards of conduct covering conflicts of interest and governing the actions of its
employees engaged in the selection, award, and administration of contracts.
2) Support documentation of the purchasing and/or bidding process utilized to contract services in
their financial records, including support documentation justifying a single/sole source bid, if
applicable.
3) The Grantee must not contract with vendors who are suspended or debarred in Minnesota
(http://www.mmd.admin.state.mn.us/debarredreport.asp).
20.Amendments, non-waiver, and assignability
a. Any amendment to an award must be in writing and will not be effective until it has been executed
and approved by the same parties who executed and approved the original grant award, or their
successors in office.
b. If State fails to enforce any provision of this Grant Application and Assurances or the Official Grant
Award Notice, that failure does not waive the provision or State’s right to enforce it.
c. Grantee shall neither assign nor transfer any rights or obligations under this agreement without the
prior written consent of State.
21.Financial Statements
All Non-Governmental Organizations (NGO’s) applying for grants in the state of Minnesota must
undergo a financial review prior to a grant award made of twenty-five thousand dollars ($25,000) and
higher.
In accordance with the Policy on the Financial Review of Nongovernmental Organizations
(https://mn.gov/admin/government/grants/policies-statutes-forms/), please submit one of the
following documents with your application if you are a Non-Governmental Organization, based on the
following criteria:
a. Grant applicants with annual income of under fifty thousand dollars ($50,000), or who have not
been in existence long enough to have a completed IRS Form 990 or audit should submit their
most recent board-reviewed financial statements.
b. Grant applicants with total annual revenue of fifty thousand dollars ($50,000) or more and less than
seven hundred and fifty thousand dollars ($750,000) should submit their most recent IRS Form
990.
c. Grant applicants with total annual revenue of over seven hundred and fifty thousand dollars
($750,000) should submit their most recent certified financial audit.
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d. If grant applicants do not have any of the above, please submit most recent internal financial
statements.
22.Other Provisions
a. Accessibility. Any information systems, tools, content, and work products produced under this
Agreement, including but not limited to software applications, web sites, video, learning modules,
webinars, presentations, etc., whether commercial, off-the-shelf (COTS) or custom, purchased or
developed, must comply with the State of Minnesota Accessibility Standard, as updated on July 1,
2024. This standard requires, in part, compliance with the Web Content Accessibility Guidelines
(WCAG) 2.1 (Level AA) and Section 508 of the Rehabilitation Act of 1973.
Information technology deliverables and services offered must comply with the State of Minnesota
Accessibility Standard and any documents, reports, communications, etc. contained in an electronic
format that GRANTEE delivers to or disseminates for the STATE must be accessible. (The relevant
requirements are contained under the “Standards” tab at the link above.) Information technology
deliverables or services that do not meet the required number of standards or the specific
standards required may be rejected and STATE may withhold payment.
b. Grantee Progress Reports. Grantees will submit reports and comply with the terms outlined
in the Official Grant Award Notification (OGAN).
c.No Religious Based Counseling.Grantee agrees that no religious based counseling shall
take place under the auspices of this Contract.
23.Entire Agreement
a. If any provision of this Grant Application and Assurances is held to be invalid or unenforceable in
any respect, the validity and enforceability of the remaining terms and provisions of this Grant
Application and Assurances shall not in any way be affected or impaired. The parties will attempt in
good faith to agree upon a valid and enforceable provision that is a reasonable substitute and will
incorporate the substitute provision in this Grant Application and Assurances according to clause 19
a., Amendments.
b. This Grant Application and Assurances, including the final workplan and budget submitted by the
Grant Applicant, in tandem with the Official Grant Award Notice contains all negotiations and
agreements between State and Grantee. No other understanding regarding this grant, whether
written or oral may be used to bind either party.
c. The parties agree that each party has individually had an opportunity to review with a legal
representative, and that, in the event of a dispute, the Grant Application and Assurances and
Official Grant Award Notice shall not be construed against either party.
24. Other Provisions.
No Religious Based Counseling.GRANTEE agrees that no religious based counseling shall take
place under the auspices of this CONTRACT.
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SECTION 3: GRANT APPLICATION
A. Grant Application Narrative Section
1. Project Overview and Applicant Experience [20 points]
a. Check the Funding Areas for which you are applying. Provide a 1-3 sentence project
summary/description for each in the space below. (Approximately 50-100 words)
⾙ Funding Area 1: Connected Communities
☐ Funding Area 2: Emergency Preparedness, Individual Rights and Safety
☐ Funding Area 3: Optimized Health and Longevity
☐ Funding Area 4: Economic Security and Vitality
b. Answer the questions below related to project goals and applicant experience.(250-
word limit per Funding Area)
i.State/describe project goal(s) for each Funding Area checked above. If applicable,
include the community or communities to be served, and how your work will address
community needs. State each Funding Area, then provide information for each.
The City of Orono seeks to serve the Orono, Long Lake, Mound, Spring Park, Delano, Medina
and Minnetonka Beach communities implementing a nine-court outdoor drop in pickleball
plaza for all ages. More than 200 individuals self identify as members of the local West Lakes
Pickleball Club and/or the Westonka Activity Center Pickleball group. Pickleball has been the
primary agent for daily social interactions, ranging from 2 to 3 hours per day per individual
within this group. We seek to expand this activity by providing a dedicated pickleball plaza
where both drop-in play and organized community events invite all ages, races, sexual
identities and physical abilities to participate.
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ii.State/describe your previous experience, expertise, and/or other information related to
what would you make you an effective Community Grantee in each Funding Area for which
you are applying. State each Funding Area, then describe your experience for each.
Funding area 1; The City of Orono has successfully been awarded grant monies by the
Hennepin County Youth Sports program to improve and expand accessibility to its parks for
youth activities including soccer and baseball. We have dedicated parks staff experienced in
building and maintaining spaces that include, golf, softball, baseball, nature walks, cross
country ski and community gardens to name a few. We have partnered with our local Orono
Community Education to provide structured activities within our parks.
iii.Indicate current and/or proposed partners, if known. (Please distinguish between
current and potential partners if answering this question.)
We are partnering with Orono Parks Legacy, a 501(c)3 and the West Lakes Pickleball Club to conduct
fund raising for our project. We have also discussed the community programs we anticipate offering
with Orono Community Education. These groups recently partnered with the City of Wayzata,
Chamber of Commerce to provide two days of pickleball activities as part of their annual James J Hill
event.
We further propose working with the YMCA and Interfaith Outreach and the VFW to specifically
engage individuals at greatest risk of social isolation due to language barriers, poverty and mental
health issues. Today Orono provides contributions to the mission of the Gillespie Center in Mound,
MN, and intends to promote active engagement of its members with the pickleball park.
2. Equity Considerations [30 points]
a.On the list below, check the group(s) that will be served through this project; check
all that apply. These groups were identified in the AFMN Council’s recommendations.
Older adults who:
⾙ are low-income
⾙ identify as indigenous American Indian
⾙ identify as Black, African-American, Asian, Latinx
⾙ identify as lesbian, gay, bisexual, transgender, queer (LGBTQ+)
⾙ are new immigrants and/or refugees
⾙ have limited English proficiency
⾙ live in rural areas
⾙ are veterans
⾙ have disabilities
⾙ Other, please specify:
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b. Explain how you or your organization (staff and leadership) are qualified to serve
the community or groups that are part of this grant.This may include, for example,
knowledge of or experience with specific cultures or communities; staff training related to
greater understanding of a particular group or culture; organizational mission or demonstrated
values related to Diversity, Equity, Inclusion, and Accessibility (DEIA); recruitment of staff
and/or leadership who are part of the communities being served.(150-word limit)
Note: If you are a city, county, or unit of government serving all residents in your jurisdiction,
please include information about how needs/opportunities related to any of the groups above
have been or will be specifically considered and integrated into your proposed project.
The culture of pickleball play within the West Lakes Pickleball Club is 100% inclusive. By that
we mean that anyone that shows up to play, gets to play. Further this group promotes
volunteering at the local food shelf, and social gatherings off the court. Among the players that
this group engages are gay, straight, black, Asian, players with dementia, veterans and recent
immigrants. All are treated equally and engaged in both the social and physical aspects of the
game. This group has multiple years of experience managing open play across six to nine
indoor courts in ways that both engage new learners, encourage interaction among all players,
and allow players to advance as they gain experience with the game. Our Orono Parks
Commission will oversee the operation and organization of programs through Community
Education to assure all are welcome and invited to engage.
3. Grant Project Impact [10 points]
Answer the following two questions for each Funding Area for which you are applying. State each
Funding Area, then answer the questions for each.(Maximum 100 words per question, per Funding
Area)
a) How will your work through this grant project advance the goals of Age-Friendly Minnesota?
The Orono Parks Commission and the West Lakes Pickleball Club are passionate about
expanding the positive impact of drop in pickleball across the older adult communities we serve.
Specifically our goal is to engage the community in 50,000+hours per year of individual
engagement activity. Further we anticipate from experience that off court activities including
local volunteer opportunities, lunches, birthday celebrations, happy hours and medical and grief
support will not only continue to be a natural extension of this activity but a growing one. Two,
four or six court facilities do not adequately support the drop in culture, and demand for this
type of play in our local community. To engage the community in a friendly, drop-in
environment, we must have a critical mass of courts thereby assuring the presence of players
during peak hours as well as adequate capacity to allow ample access to play.
b) What changes or impact do you expect as a result of your project activities?
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It is expected to draw a large number of individuals of all ages to a place where they can create
and develop relationships while caring a for their health by staying active and engaged.
Our local pickleball community is passionate about the impact of this sport on their lives.
Specifically we expect more neighbors meeting neighbors for the first time, raised awareness to
local festivals and participation in them as sub groups, active volunteer opportunities across the
participants, and a growing sense of community and common purpose among the participants.
Earlier we mentioned several hundred participants in the West Lakes area. These members self
report that 95% of the social connections they have made were not present before they started
playing in their local community. As the aging of our population continues we must seek to
expand not only access to parks for older adults, but access to active physical engagement for
this demographic. Use of social media and friendly applications such as Team Reach are
already utilized within this community to engage existing members and invite new participants.
Information sharing among this group between pickleball matches is as important as the
physical activity and a core part of its social benefit. Players are so drawn to being engaged
outdoors they have been known to play into December weather permitting.
4. Workplan and Budget [30 points]
Complete the Workplan and Budget tables below. The Workplan should include Deliverables/Project
Activities, Funding Area, and Timeframe of Activities. The Budget should include the Expense Area
(either program expenses or salaries), Description of expenses within each funding area, and total
amounts. Please refer to the example on page 34.
Workplan
a. Deliverables/Project Activities:Describe the major deliverables and/or activities you plan to
undertake as part of this project to achieve the project goal(s).
b. Funding Area:Enter Funding Area in the Funding Area column.
Funding Area 1:Connected Communities
Funding Area 2:Emergency Preparedness, Individual Rights and Safety
Funding Area 3:Optimized Health and Longevity
Funding Area 4:Economic Security and Vitality
c. Timeframe of Activities:Using the format noted here, indicate when during the grant period
each activity will take place: Calendar Year 2025, Quarter 1 (January-March) = CY25 Q1.
Community Grants are anticipated to run from CY25 Q1 through CY26 Q2 (February 12, 2025-
June 30, 2026.) Grant projects are not required to last the entire length of the grant cycle.
Budget
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a. Description: Correspond the budget items with the numerical system used in the workplan
table. i.e. Workplan 1A, 1B, 1E corresponds with Budget 1A, 1B, 1E. “1” indicated Funding Area
1: Connected Communities.
Amounts should detail necessary and reasonable expenditures anticipated during the project
period that align with the project goals and activities and information outlined in this
application. Necessary means it is important to the success of the project. Reasonable
means fair market price is paid for the item or services.
b. Associated Budget Amount:Indicate total budget amount for each expense area.
Refer to the example tables on page 34 for additional guidance.
Workplan and Budget Template
Workplan
Deliverables/Project Activities Funding Area Timeframe
of Activities
Add more rows if needed
Budget
Expense
Area Description Associated Budget
Amount
Program
Expenses $
Salaries $
Total $
The following table is an example for Applicant reference:
Workplan
Deliverables/Project Activities Funding Area Timeframe
of Activities
1A. Conduct community engagement sessions to gather
community input on priorities – two in-person sessions, one
virtual session
1: Connected
Communities
CY25 Q1-
CY25 Q2
1B.Integrate an age-
friendly lens into the County Health Assessment Process
1: Connected
Communities CY25 Q3- Q4
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Deliverables/Project Activities Funding Area Timeframe
of Activities
1C.Create and deliver presentation to county commissioners
on age-friendly findings and recommendations for integrating
aging into County Health Assessment
1: Connected
Communities CY26 Q1
1D. Participation in AFMN meetings and events 1: Connected
Communities
CY25 Q1 -
CY26 Q2
1E. Costs for additional insurance required for AFMN Grant 1: Connected
Communities
CY25 Q1 -
CY26 Q2
1F. Indirect costs 1: Connected
Communities
CY25 Q1 -
CY26 Q1
Budget
Expense
Area Description Associated Budget
Amount
Program
Expenses
1A: Publicity: Advertise/publicize event via radio and
newspaper: $500; Refreshments: $300; Raffle Costs:
$200; Contractor Time: Partner with staff on content
development, outreach, co-facilitation, event planning:
75 hours @ $80/hr. = $6,000; 1A TOTAL = $7,000
1B: Consultant Time: to develop recommendations
report @ $80/hr. for 100hrs = $8,000
1C: Contractor Fees: Assist with presentation and report
- $80/hr. for 10hrs = $800
1E: Commercial Automobile Liability Insurance over life
of grant = $1,000
1F: Calculated as 8% of direct costs = $2,064
$18,864
Salaries
1A: Staff Time: Content development, co-facilitation,
transcription, data analysis, event planning: 120 hours
@ $50/hr. = $6,000
1B: Staff Time: Research @ $50/hr. for 25hrs = $1,250
1C: Staff Time: Synthesis of age-friendly planning
efforts including a written report and presentation
development @ $50/hr. for 20hrs = $1,000
1D:Staff Time: $50/hr. for approximately 15hrs =
$750
$9,000
Total $27,864
B. Submission Reminder and Checklist
Please submit the completed application (and additional budget document, which is
optional) via email to Natalie Regenscheid at mn.dhs.agefriendlymn@state.mn.us by
November 8, 2024, at 4:00 p.m. Central time .Email subject line should read: AFMN Community
Grant Application SFY24-26
126
AFMN Community Grant Application with Assurances (GK203)34
A complete application will include the following, depending on the entity type and request
amount:
For Applicants who are units of government or for-profit businesses:
☐ Completed and signed coversheet, assurances, and application. (Note: By
submitting the signed cover sheet, you are agreeing to the Assurances in Section 2.B of this
application.) Please send only your completed Cover Sheet and Section 3: Grant Application
when you submit your application.)
☐ Additional budget document (optional)
For Applicants who are Non-Governmental Organizations (NGOs)* requesting less
than $50,000:
(*NGOs are organizations independent of government and business—e.g., nonprofit
organizations)
☐ Completed and signed coversheet, assurances, and application. (Note: By
submitting the signed cover sheet, you are agreeing to the Assurances in Section 2.B of this
application. Please send only your completed Cover Sheet and Section 3: Grant Application
when you submit your application.)
☐ Additional budget document (optional)
For Applicants who are Non-Governmental Organizations (NGOs)* requesting
$50,000 or more:
(*NGOs are organizations independent of government and business—e.g., nonprofit
organizations)
☐ Completed and signed coversheet, assurances, and application. (Note: By
submitting the signed cover sheet, you are agreeing to the Assurances in Section 2.B of this
application. Please send only your completed Cover Sheet and Section 3: Grant Application
when you submit your application.
☐ Additional financial documentation as required; select the option that applies to you.
☐ If Applicant has annual income under fifty thousand dollars ($50,000) or has not been in
existence long enough to have a completed IRS Form 990 or audit, submit your most
recent board-reviewed financial statement.
☐ If Applicant has total annual revenue of fifty thousand dollars ($50,000) or more, and
less than seven hundred and fifty thousand dollars ($750,000), submit your most recent
IRS Form 990.
☐ If Applicant has total annual revenue of over seven hundred fifty thousand dollars
($750,000), submit your most recent certified financial audit.
127
AFMN Community Grant Application with Assurances (GK203)35
☐ If Applicant has none of the above, please submit most recent internal financial
statements.
128
Date: October 28, 2024 Item: 18
Presenter: Melanie Curtis, Planner
Section: Consent Agenda
Title: LA24-000042, Honey Hill on Lake Classen - Final Plat Resolution 7519,
Vacation Resolution 7520
1.Purpose:
The purpose of this agenda item is to review and approve the final plat of Honey Hill on Lake
Classen. Related to the plat approval, vacation of unnecessary and conflicting existing easements
is also requested.
2.Background:
The City Council granted preliminary plat approval for the plat of Honey Hill on Lake Classen on
July 8th, 2024. On September 9th, the Council held a public hearing and approved the vacation of
existing easements that were deemed to be redundant or unnecessary as it relates to the new plat.
The Developers have prepared all of the necessary documents and completed the final plat
requirements. At this time the Developer is requesting Final Plat approval to finalize the plat of
Honey Hill on Lake Classen a 6-lot residential subdivision.
3.Staff Recommendation:
All of the development documents have been prepared, the plat Mylars have been approved by the
County and presented for City signatures, and development fees have been paid. Staff recommends
the Council adopt Resolution No. 7519 approving the Final Plat of Honey Hill on Lake Classen
and Resolution No. 7520 vacating easements.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Council should make a motion to adopt Resolution No. 7519 and Resolution No. 7520; the motion
should include authorization for the Mayor to sign the Mylars and development documents for
recording.
Exhibits
Exhibit A - Final Plat Resol 7519
Exhibit B - Vacation Resol 7520
Exhibit C - Stormwater Maintenance Declaration and Easement FINAL
Exhibit D - Honey Hill Development Contract FINAL
Exhibit E - Final Plat Drawing
Exhibit F - Preliminary Plat Resolution 7490
129
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7519
1
A RESOLUTION
APPROVING THE PLAT OF HONEY HILL ON LAKE CLASSEN
FILE NO. LA24-000042
WHEREAS, the City of Orono (hereinafter the “City”) is a municipal corporation
organized and existing under the laws of the State of Minnesota; and
WHEREAS, the City Council of the City of Orono (hereinafter “City Council”) has
adopted subdivision and land development regulations for the orderly, economic, and safe
development of land within the City; and
WHEREAS, Aspect Design Build LLC (hereinafter the “Developer”) is the owner of the
properties addressed 3465 6th Avenue North and 3515 6th Avenue North which are described
legally as set forth on Exhibit A:
• 3465 6th Avenue North (PID 29-118-23-43-0011);
• 3515 6th Avenue North (PID 29-118-23-43-0002);
• Lot 2, Block 1, Craddock Ledstrom Estates (PID 29-118-23-44-0004);
• Outlot C, Craddock Ledstrom Estates (PID 29-118-23-44-0006); and
• That Part of Craddock Ledstrom Estates, Outlot A embraced within the Plat of Rocky Knoll
(PID 29-118-23-43-0013)
(hereinafter the “Property”);
WHEREAS on May 22, 2024, the Developer applied for Preliminary Plat approval to
subdivide the Property into 6 buildable lots and one private road outlot.
WHEREAS, on July 8, 2024, the City Council adopted Resolution No. 7490
granting preliminary plat approval by a 5 to 0 vote; and
WHEREAS, the Developer has agreed to comply with all conditions of Resolution
No. 7490 and has completed or has agreed to complete all other requirements of the platting
regulations of the City.
NOW, THEREFORE, BE IT RESOLVED, based upon the findings of Resolution
No. 7490, the Orono City Council and the City of Orono does hereby approve the plat of
HONEY HILL ON LAKE CLASSEN, Hennepin County, Minnesota (a copy of which is attached
as Exhibit B), subject to the following conditions:
1) Development within HONEY HILL ON LAKE CLASSEN is subject to the Conclusions,
Orders, and Conditions enumerated within Preliminary Plat Resolution No. 7490 and subject
130
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7519
2
to the provisions of the Development Contract for HONEY HILL ON LAKE CLASSEN dated
October 28, 2024.
2) Dedication on the plat of the perimeter Drainage and Utility Easements as required in
Resolution 7490.
3) Executed Declaration and Easement for Stormwater Management.
4) Executed Private Road Easement and Maintenance Agreements.
5) The approvals granted in this Resolution shall become effective only when all conditions of
approval requiring actions by the Developers have been satisfied.
6) Minnehaha Creek Watershed District (MCWD)-approved permits for the grading, stormwater
management facilities, stormwater pollution prevention plan (SWPPP), and erosion control
plan shall be submitted to the City.
7) A title opinion for the Property and certified copies of all recorded easements currently
affecting the Property shall be submitted.
8) A Development Contract including provision of financial security including a Letter of Credit
to ensure that all site improvements are installed and maintained to the City’s specifications
and satisfaction, and to establish conditions for future development of the site shall be
executed.
9) Payment of Development Fees Required:
a. Park Dedication Fee: $22,481.74.
b. Stormwater and Drainage Trunk Fee: $21,180.00.
c. Escrow for Engineering Administration and Oversight $10,000
d. Final Plat Application Fee: $550.
10) The City Clerk shall release the plat documents for filing only upon certification by the City
Attorney, Community Development Director, and City Engineer that all requirements of the
platting regulations have been satisfied.
11) The aforesaid plat shall be filed by the City of Orono with Hennepin County on or before
October 28, 2025, together with a certified original copy of this resolution and executed
copies of the easements and covenants pertinent thereto.
12) Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
131
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7519
3
ADOPTED by the Orono City Council on this 28th day of October, 2024.
ATTEST CITY OF ORONO:
_______________________________ ________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
132
Legal Description of the Property
Parcel 1:
Lot 2, Block 1, and Outlot C, Craddock Ledstrom Estates, Hennepin County, Minnesota;
And
That part of the West Half of the Southeast Quarter of Section 29, Township 118 North, Range 23 West of the
5th Principal Meridian, Hennepin County, Minnesota, lying South of the South line of Lot 3, Block 1, Craddock
Ledstrom Estates, East of the West line of said Lot 3, Block 1, Craddock Ledstrom Estates, extended
Southerly, and West of the East line of said Lot 3, Block 1, Craddock Ledstrom Estates, extended Southerly,
Hennepin County, Minnesota.
Abstract Property
And
Parcel 2:
Lot 3, Block 1;
That part of Outlot A, embraced within the plat of Rocky Knoll, Craddock Ledstrom Estates,
Hennepin County, Minnesota.
Torrens Certificate No. 1579133
Torrens property.
Parcel 3 (Easement):
The West 20 rods of that part of the West 1/2 of the Southeast 1/4 of Section 29, Township 118
North, Range 23, West of the Fifth Principal Meridian, Hennepin County, Minnesota, described as follows:
Commencing at a point 29 rods East of center of said Section 29, Township 118, Range 23; thence at right
angles South 160 rods to Section line; thence at right angles East 40 rods; thence at right angles North 160
rods to East and West line through center of said section; thence at right angles West 40 rods to point of
beginning lying Southerly of the center line of County Road. EXCEPT, Parcels 98A and Parcel 99 on
Minnesota Department of Transportation Right of Way Plat Numbered 27-162.
133
134
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7520
1
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
RESOLUTION VACATING EASEMENTS WITHIN
CRADDOCK LEDSTROM ESTATES
AND PLAT OF ROCKY KNOLL
WHEREAS, Aspect Design Build, L.L.C. (the “Developer”), is the fee owner of the
following parcels located at 3465 and 3515 – 6th Avenue North in the City of Orono, County of
Hennepin, State of Minnesota (collectively, the “Property”), which are legally described as set
forth on Exhibit A:
• 3465 6th Avenue North (PID 29-118-23-43-0011);
• 3515 6th Avenue North (PID 29-118-23-43-0002);
• Lot 2, Block 1, Craddock Ledstrom Estates (PID 29-118-23-44-0004);
• Outlot C, Craddock Ledstrom Estates (PID 29-118-23-44-0006); and
• That Part of Craddock Ledstrom Estates, Outlot A embraced within the Plat of Rocky Knoll
(PID 29-118-23-43-0013); and
WHEREAS, on July 8, 2024, the City Council of the City of Orono adopted Resolution No.
7490, approving the Preliminary Plat for Honey Hill on Lake Classen, which includes the Property,
subject to certain Findings of Fact and other conditions of approval to be completed by the
Developer prior to City Council approval of the Final Plat for Honey Hill on Lake Classen; and
WHEREAS, the Property is currently subject to various easements as were dedicated in
the prior plats of Craddock Ledstrom Estates and Rocky Knoll (collectively, the “Existing Public
Easements”), which Existing Public Easements are depicted on Exhibit B and must be vacated
prior to City Council approval of the Final Plat for Honey Hill on Lake Classen; and
WHEREAS, Exhibit A and Exhibit B that are attached to this Resolution No. 7520 are
true and correct and are incorporated into and made part of this Resolution; and
WHEREAS, pursuant to Minnesota Statutes § 412.851 and the Orono City Code, on
September 9, 2024, the Planning Commission of the City of Orono conducted a public hearing
preceded by two (2) weeks published and posted notice, and mailed notice to the abutting
property owners, to consider the vacation of the Existing Public Easements; and
135
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7520
2
WHEREAS, following the hearing and consideration of the proposed vacations, the review
of the Zoning File #LA24-000030, and the recommendation of the Planning Commission, the
Orono City Council has determined that the Existing Public Easements are not needed for public
purposes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orono that the
Existing Public Easements are hereby vacated.
ADOPTED by the Orono City Council on this 28th day of October, 2024.
ATTEST:
Christine Lusian, City Clerk
CITY OF ORONO:
Dennis Walsh, Mayor
136
3
232401v3
Exhibit A
to
Resolution No. 7520
Legal Description of the Property
Parcel 1:
Lot 2, Block 1, and Outlot C, Craddock Ledstrom Estates, Hennepin County, Minnesota;
And
That part of the West Half of the Southeast Quarter of Section 29, Township 118 North, Range
23 West of the 5th Principal Meridian, Hennepin County, Minnesota, lying South of the South
line of Lot 3, Block 1, Craddock Ledstrom Estates, East of the West line of said Lot 3, Block 1,
Craddock Ledstrom Estates, extended Southerly, and West of the East line of said Lot 3, Block
1, Craddock Ledstrom Estates, extended Southerly, Hennepin County, Minnesota.
Abstract Property
And
Parcel 2:
Lot 3, Block 1;
That part of Outlot A, embraced within the plat of Rocky Knoll, Craddock Ledstrom Estates,
Hennepin County, Minnesota.
Torrens Certificate No. 1579133
Torrens property.
Parcel 3 (Easement):
The West 20 rods of that part of the West 1/2 of the Southeast 1/4 of Section 29, Township 118
North, Range 23, West of the Fifth Principal Meridian, Hennepin County, Minnesota, described
as follows: Commencing at a point 29 rods East of center of said Section 29, Township 118,
Range 23; thence at right angles South 160 rods to Section line; thence at right angles East 40
rods; thence at right angles North 160 rods to East and West line through center of said section;
thence at right angles West 40 rods to point of beginning lying Southerly of the center line of
County Road. EXCEPT, Parcels 98A and Parcel 99 on Minnesota Department of Transportation
Right of Way Plat Numbered 27-162.
137
4
232401v3
Exhibit B
(page 1)
to
Resolution No. 7520
Depiction of the Existing Public Easements to be Vacated
138
5
232401v3
Exhibit B
(page 2)
to
Resolution No. 7520
139
DRAFT1
232653v7
(reserved for recording information)
DECLARATION AND EASEMENT FOR
STORMWATER MANAGEMENT
THIS DECLARATION AND EASEMENT FOR STORMWATER MANAGEMENT
(“Declaration”) is made this ______ day of ___________, 2024, by ASPECT DESIGN BUILD,
L.L.C., a Minnesota limited liability company (“Declarant”), in favor of the CITY OF ORONO
(“City”), a Minnesota municipal corporation.
RECITALS
A. Declarant is the fee owner of certain real property located at in the City of Orono, County of
Hennepin, State of Minnesota, which are legally described as:
Lots 1 through 6, Block 1, Honey Hill on Lake Classen, Hennepin County, Minnesota,
according to the recorded plat thereof; and
Outlot A, Honey Hill on Lake Classen, Hennepin County, Minnesota, according to the
recorded plat thereof,
(collectively, the “Property”), and no one other than Declarant has any right, title, or interest
in the Property; and
B. Declarant is proceeding to build on and develop the Property, and has requested approval of
the Final Plat for the proposed development; and
C. The Final Plat as approved by the City on , 2024, provides for detention and/or
retention of stormwater within the confines of the Property as is set forth in the Master Grading
Plan that was submitted with the Final Plat application (the “Plan”); and
D. On , 2024, MCWD issued Permit # (the “Permit”) related to the Plan for
the Property, and such Permit applies to the entirety of the Property; and
140
DRAFT2
232653v7
E. The City and Declarant agree that the health, safety, and welfare of the residents of the City of
Orono, Minnesota, require that on-site stormwater management/BMP facilities be constructed
and maintained on the Property; and
F. The City requires that on-site stormwater management/BMP facilities (“Stormwater
Facilities”) as shown on the Plan be constructed and adequately maintained by Declarant as a
condition of Final Plat approval; and
G. As a condition of Final Plat approval, Declarant is required to provide this Declaration and
grant to the City an easement for access, drainage, and utility purposes over portions of the
Property (the “Easement Areas”); and
H. The Easement Areas are legally described on Exhibit A; and
I. Declarant makes this Declaration in order to subject the Property to the requirements of the
Orono City Code, for the mutual benefit of the City, and the owners of the Property.
NOW, THEREFORE, Declarant makes this Declaration and hereby declares that this
Declaration shall constitute covenants to run with the Property in perpetuity, and further declares
that the Property shall be owned, used, occupied, and conveyed subject to the covenants,
restrictions, easements, charges, and liens set forth in this Declaration, all of which shall be binding
on all persons owning or acquiring any right, title, or interest in the Property, and their heirs,
successors, personal representatives and assigns. All features requiring maintenance identified in
the Plan shall be maintained in perpetuity in accordance with the following:
1. Stormwater Facilities.
A. Stormwater retention and treatment basin(s). Stormwater retention and treatment
basin(s) must be inspected at least one (1) time per year to determine if the basin’s retention and
treatment characteristics are adequate and continue to perform per design. Culverts and outfall
structures must be inspected once every five (5) years and kept clear of any obstructions or
sediment accumulation. Sediment accumulation must be measured by a method accurate to within
one (1) vertical foot. A storage treatment basin will be considered inadequate if sediment has
decreased the wet storage volume by fifty percent (50%) of its original design volume. Based on
this inspection, if the stormwater basin(s) is identified for sediment cleanout, the basin(s) will be
restored to its original design contours and vegetation in disturbed areas restored within one (1)
year of the inspection date.
B. Raingardens, infiltration basins and filtration basins. Raingardens, infiltration
basins, and filtration basins will be inspected once every five (5) years to ensure drawdown rates
and live storage capacity are consistent with design rates and storage volumes. Invasive
vegetation, excess sediment and debris will be removed as needed and healthy plant growth will
be maintained to ensure that the facilities continue to perform per design.
C. Vegetated swales. Vegetated swales may be moved for public safety, but otherwise
must remain free from vegetative disturbance, fertilizer application, yard or other waste disposal,
the placement of structures unless approved within the Permit, or any other alteration that impedes
function.
141
DRAFT3
232653v7
D. Reuse systems. Runoff-management systems relying on capture and reuse of
stormwater (e.g., for irrigation) must be operated and maintained in accordance with the terms of
the Permit, and the manufacturer’s or installer’s specifications for any proprietary equipment.
E. Scope of Inspection. The inspection shall cover, without limitation, the entire
stormwater runoff management facilities, including access roads and buffers. Deficiencies shall
be noted in the inspection report. A stormwater runoff management facility will be considered
inadequate if it is not compliant with all requirements of the Plan as approved by the City, and
with all requirements of City stormwater maintenance standards.
F. Reporting. Declarant will submit to the City once every five (5) years a brief
written report that describes stormwater facility maintenance activities performed under this
Declaration, including dates and locations of inspections, and the maintenance activities
performed. Declarant shall be responsible for the payment of any associated costs.
G. City Access and Maintenance Rights. Declarant hereby grants permission to the
City, its authorized agents and employees, to enter upon the Property and to inspect the Stormwater
Facilities whenever the City deems necessary. The City shall provide Declarant, its successors
and assigns, copies of the inspection findings and a directive to commence with the repairs if
necessary.
H. Failure to Maintain. In the event Declarant, its successors and assigns, fails to
maintain the Stormwater Facilities in good working condition acceptable to the City and such
failure continues for 60 days after the City gives the Declarant written notice of such failure, the
City may enter upon the Property and take whatever steps necessary, including excavation and the
storage of materials and equipment, to correct deficiencies identified in the Inspection Report. The
City’s notice shall specifically state which maintenance tasks are to be performed. The City may
charge to Declarant, its successors and assigns, the costs of such maintenance work performed by
the City. This right to charge including assessing charges to Declarant includes the right for the
City to specially assess the City’s costs to the Declarant’s property taxes of such repairs if
Declarant fails to pay such costs within thirty (30) days of invoice from the City for the same. This
provision shall not be construed to allow the City to erect any structure of permanent nature on the
land of the Declarant outside of the Easement Area for the Stormwater Facilities. It is expressly
understood and agreed that the City is under no obligation to routinely maintain or repair said
Stormwater Facilities, and in no event shall this Declaration be construed to impose any such
obligation on the City. In addition, Declarant agrees that Declarant is, and will be, solely
responsible to address complaints and legal claims brought by any third party with regard to the
maintenance and operation and the consequences there from the Stormwater Facilities. Declarant
expressly agrees to defend and hold the City harmless from any such third-party claim.
2. Grant of Easement.
A. Declarant hereby grants to the City, its successors and assigns, a permanent non-
exclusive easement for the purpose of accessing and maintaining the Stormwater Facilities
pursuant to the terms of this Declaration over, on, across, under and through the Easement Area.
142
DRAFT4
232653v7
B. The easement shall include the rights, but not the obligation, of the City, its
contractors, agents, servants, and assigns, to enter upon the Easement to construct, reconstruct,
inspect, repair, and maintain said private Stormwater Facilities together with the right to grade,
level, fill, drain, pave, and excavate the Easement Area, and the further right to remove trees,
bushes, undergrowth, and other obstructions interfering with the location, construction, and
maintenance of said private Stormwater Facilities systems.
3. Reimbursement of Costs. Declarant agrees to reimburse the City for all costs
incurred by the City in the enforcement of this Declaration, or any portion of this Declaration,
including court costs and reasonable attorneys’ fees.
4. Indemnification. This Declaration imposes no liability of any kind whatsoever on
the City. Declarant hereby agrees to indemnify and hold harmless the City and its agents and
employees against any and all claims, demands, losses, damages, and expenses (including
reasonable attorneys’ fees) arising out of or resulting from the negligent or intentional acts of
Declarant or Declarant’s agents or employees, or any violation of any safety law, regulation, or
code in the performance of this Declaration, without regard to any inspection or review made or
not made by the City, its officials, agents, or employees, or failure by the City, its officials, agents,
or employees to take any other prudent precautions. In the event the City, upon the failure of
Declarant to comply with any conditions of this Declaration, performs said conditions pursuant to
its authority in this Declaration, Declarant shall indemnify and hold harmless the City, its officials,
agents, employees, and representatives for its own negligent acts in the performance of Declarant’s
required work under this Declaration.
5. Recording, Binding Effect. This Declaration and all of its obligations are a
personal obligation of Declarant for so long as Declarant owns fee title to the Property and shall
be binding upon the executors, administrators, successors, heirs, and assigns of Declarant. This
Declaration shall be recorded against the title to the Property and shall run with the land and be
binding upon each owner of fee title to the Property or any part of the Property. Upon the
conveyance of fee title to the Property, the transferor will have no further obligations or liabilities
under this Declaration that relate to any time after such conveyance, and the new owner will, by
accepting title to the Property or any part of the Property, become bound by this Declaration with
respect to all obligations and liabilities of the “Declarant” that relate to any time after the
conveyance, for as long as the new owner owns fee title to the Property or any part of the Property.
Both the Declarant and a subsequent property owner are liable to the City for performance under
this Declaration, and the City may seek any remedy in law or equity against the Declarant as long
as the Declarant owns the Property, and thereafter against a subsequent owner of the Property or
any part of the Property to enforce this Declaration.
6. Notices. All notices required under this Declaration shall either be personally
delivered or be sent by certified or registered mail and addressed as follows:
143
DRAFT5
232653v7
To Declarant: Aspect Design Build, L.L.C.,
422 Second Street
Excelsior, MN 55331
ATTN: Tom Preissing
To the City: City of Orono
2750 Kelley Parkway
Orono, MN 55356
ATTN: City Administrator
All notices given hereunder shall be deemed given when personally delivered or two business days
after being placed in the mail properly addressed as provided in this Declaration.
7. Incorporation of Recitals and Exhibits. The Recitals that are at the beginning of
this Declaration, and the Exhibits that are attached to this Declaration, and each true and correct.
Each Recital and Exhibit is incorporated into and made part of this Declaration.
[signature pages follow]
144
DRAFT6
232653v7
IN WITNESS WHEREOF, the undersigned has executed this instrument the day and
year first written above.
DECLARANT:
ASPECT DESIGN BUILD, L.L.C.,
a Minnesota limited liability company
By:
[printed name]
Its: [printed title]
STATE OF )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this ______ day of ____________,
2024, by [printed name], the [printed title] of Aspect
Design Build, L.L.C., a Minnesota limited liability company, on behalf of the limited liability
company.
_______________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, MN 55121
Telephone: (651) 452-5000
SMM/AKLS
145
DRAFT7
232653v7
CITY:
CITY OF ORONO
By:
Dennis Walsh, Mayor
(SEAL)
And:
Adam Edwards, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ________ day of
______________, 2024, by Dennis Walsh and by Adam Edwards, respectively, the Mayor and
City Administrator of the City of Orono, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
Notary Public
146
DRAFT8
232653v7
Exhibit A
Depiction of the Easement Areas
147
DRAFT232653v7
MORTGAGEE CONSENT
TO
DECLARATION AND EASEMENT FOR STORMWATER MAINTENANCE
_______________________________, a _____________________________, which
holds a mortgage executed by ________________________, dated
___________________________, recorded _________________________ in the office of the
Hennepin County Registrar of Titles as Document No. _______________________ on the Subject
Property, the development of which is governed by the foregoing Declaration and Easement for
Stormwater Management (“Declaration”), agrees that this Declaration shall remain in full force
and effect even if it forecloses on its mortgage.
Dated this _____ day of ____________, 2024.
[printed bank name]
By:
[printed name]
Its: [printed title]
STATE OF MINNESOTA )
) ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this _____ day of
____________________, 2024, [printed name], the
[printed title] of [printed bank name], on its behalf.
________________________________________
Notary Public
DRAFTED BY:
_____________________
_____________________
_____________________
_____________________
Telephone: (___) ___ - ____
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(reserved for recording information)
DEVELOPMENT CONTRACT
(Developer Installed Improvements)
HONEY HILL ON LAKE CLASSEN
Project No. LA24-000042
This DEVELOPMENT CONTRACT (“Contract”) dated , 2024, is by
and between the CITY OF ORONO, a Minnesota municipal corporation (“City”), and ASPECT
DESIGN BUILD, L.L.C., a Minnesota limited liability company (“Developer”).
1. Request for Plat Approval. Developer has asked the City to approve the plat for Honey
Hill on Lake Classen (the “Plat”). The land to subdivided by the Plat (the “Land”) contains 17.25 acres
and will be developed into six (6) buildable lots and one (1) private road outlot. The Land is situated in
the City of Orono, County of Hennepin, State of Minnesota, and includes the following parcels, which are
legally described as set forth on Exhibit A (collectively, the “Subject Property”):
A. 3465 6th Avenue North (PID 29-118-23-43-0011);
B. 3515 6th Avenue North (PID 29-118-23-43-0002);
C. Lot 2, Block 1, Craddock Ledstrom Estates (PID 29-118-23-44-0004);
D. Outlot C, Craddock Ledstrom Estates (PID 29-118-23-44-0006); and
E. That Part of Craddock Ledstrom Estates, Outlot A embraced within the Plat of Rocky Knoll
(PID 29-118-23-43-0013).
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Following Final Plat, the Subject Property will be legally described as:
Lots 1 through 6, Block 1, Honey Hill on Lake Classen, Hennepin County, Minnesota, according
to the recorded plat thereof; and
Outlot A, Honey Hill on Lake Classen, Hennepin County, Minnesota, according to the recorded
plat thereof.
2. Conditions of Plat Approval. The Plat shall adhere to the purpose and intent of the Orono
Community Management Plan, as amended. The City hereby approves the Plat on condition that Developer
enter into this Contract and furnish the security required by it. The City will cause the Plat to be duly
recorded in the Office of the Hennepin County Registrar of Titles and in the Office of the Hennepin County
Recorder, promptly after compliance by Developer with all conditions precedent to such recording pursuant
to this Contract, which conditions precedent Developer shall cause to be satisfied within 180 days after the
City Council approves the final Plat.
3. Right to Proceed. Within the Land, Developer may not grade or otherwise disturb the earth,
construct streets, utilities, public or private improvements, or any buildings until the following conditions
have been satisfied: 1) this Contract has been fully executed by both parties and filed with the City Clerk;
2) the necessary Security, as defined in Section 26 of this Contract, has been received by the City; and 3)
the Plat has been duly recorded in the Office of the Hennepin County Registrar of Titles and the Office of
the Hennepin County Recorder.
4. Phased Development. The Plat is not part of a phased development.
5. Preliminary Plat Status. The Preliminary Plat was approved by the Orono City Council
on July 8, 2024, subject to the Findings of Fact and conditions of approval set forth in Resolution No.
7490.
6. Changes in Official Controls. For two (2) years from the date of this Contract, no
amendment to the City’s Comprehensive Plan or official controls shall apply to or affect the use,
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development density, lot size, lot layout, or dedications of the Land unless required by state or federal law
or agreed to in writing by the City and Developer. Thereafter, notwithstanding anything in this Contract to
the contrary, to the full extent permitted by state law, the City may require compliance with any amendments
to the City’s Comprehensive Plan, official controls, platting, or dedication requirements enacted after the
date of this Contract with respect to property which did not receive final plat approval prior to any such
amendment.
7. Development Plans. The Plat shall be developed in accordance with the following plans
(collectively, the “Plans”). The Plans shall not be attached to this Contract but shall remain on file with the
City at least so long as any of the Property remains subject to the terms of this Contract. The erosion control
plan may also be approved by Minnehaha Creek Watershed District (MCWD). If the Plans vary from the
terms of this Contract, the terms of this Contract shall control. The Plans are:
Plan A – Plat of Honey Hill on Lake Classen
Plan B – Master Grading Plan (10/16/2024)
Plan C – Utility Plan (10/16/2024)
Plan D – Erosion Control & Restoration Plan (101/16/2024)
Plan E – Landscape Plan (05/20/2024)
Plan F – Development Sign (06/30/2024)
Plan G – Tree Preservation Plan (07/01/2024)
Plan H – Wetland Buffer Planting Plan (07/19/2024)
8. Improvements. Developer shall install and pay for the following as required to be built in
accordance with the approved Plans (the “Improvements”):
A. Site Grading, Ponding, and Erosion Control
B. Setting of Iron Monuments
C. Surveying and Staking
D. Traffic Control Signs, Street Signs, and Development Identification Signs
E. Underground Utilities
F. Stormwater Management Facilities
G. Landscaping
H. Shared Private Road
The Improvements shall be installed in accordance with the Plans; the City subdivision ordinance; City
standard specifications for utilities and street construction; and any other ordinances including those
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concerning erosion and drainage and any prohibiting grading, construction activity, and the use of power
equipment. Developer shall submit to the City plans and specifications that have been prepared by a
competent professional engineer licensed in the State of Minnesota, for approval by the City Engineer.
Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable
level of quality control. In addition, the City may, at the City’s discretion and at Developer’s expense,
have one or more City inspectors and a soil engineer inspect the work as the City may reasonably
determine. Developer, its contractors and subcontractors, shall follow all instructions received from the
City’s inspectors. Developer’s engineer shall provide for on-site project management. Developer’s
engineer is responsible for design changes and contract administration between Developer and
Developer’s contractor. Developer or its engineer shall schedule a pre-construction meeting at a mutually
agreeable time at the City Council chambers with all parties concerned, including the City staff, to review
the program for the construction work. Within thirty (30) days after the completion of the Improvements
and before the Security is released, Developer shall supply the City with a complete set of reproducible
“as constructed” Plans, and an electronic file of the “as constructed” Plans in an auto CAD file based upon
the Hennepin County coordinate system, all prepared in accordance with City standards.
9. Iron Monuments. In accordance with Minnesota Statutes Section 505.02 and the Orono
City Code, the final placement of iron monuments for all lot corners must be completed before the Security
is released. Developer’s surveyor shall submit a written notice to the City certifying that the monuments
have been installed.
10. Permits. Related to the Project and Improvements, Developer shall obtain, or require its
contractors and subcontractors to obtain, all necessary permits, including but not limited to the following,
to the extent required:
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A. MnDNR for Dewatering
B. Hennepin County for Road Access and Work in County Rights-of-Way (Permit # 2024-
A108, UID# 87601)
C. City of Orono for Building Permits
D. MCWD for wetland mitigation, erosion control, and stormwater management permits (24-
310)
E. NPDES Permit (National Pollutant Discharge Elimination System) from MPCA
(C00070554)
11. Dewatering. Due to the variable nature of groundwater levels and stormwater flows,
Developer and Developer’s contractors and subcontractors shall be responsible for satisfying themselves
with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering
and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state,
and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly
followed.
12. Time of Performance. The Developer shall install all Improvements as contemplated by
Section 8 of this Contract and the approved Plans by November 30, 2025. The final wear course on streets
shall be installed no later than September 15th the first summer after the base layer of asphalt has been in
place for one freeze-thaw cycle. The Developer may, however, request an extension of time from the City.
If an extension is granted, it shall be conditioned upon updating the “security” to reflect cost increases and
the extended completion date. Final wear course placement must have the written approval of the City
Engineer and may be delayed or scheduled at any time of the year based upon existing site conditions at the
discretion of the City Engineer.
13. License. Developer hereby grants the City, its agents, employees, officers and contractors
a license to enter the Land to perform all work and inspections deemed appropriate by the City in conjunction
with development of the Land.
14. Erosion Control. Prior to initiating site grading, all required erosion controls according to
Plan D – Erosion Control & Restoration Plan including any required revisions and recommendations by
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the City Engineer shall be implemented by Developer, and inspected and approved by the City. Developer
must adhere to Best Management Practices for Protecting Water Quality in Urban Areas and to the approved
SWPPP. The City may impose additional erosion control requirements if reasonably required. All areas
disturbed by excavation and backfilling operations shall be reseeded within five (5) days after the completion
of the work, weather permitting, or in an area that is inactive for more than ten (10) days unless authorized
and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be
in accordance with the City’s current seeding specification which may include certified oat seed to provide
a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc
anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling
erosion. If Developer does not comply with the erosion control plan and schedule or supplementary
instructions received from the City, the City may take such action as it deems appropriate to control erosion.
The City will endeavor to notify Developer in advance of any proposed action, but failure of the City to do
so will not affect Developer’s and City’s rights or obligations under this Contract. If the City takes action
to control erosion, Developer shall reimburse the City for the actual cost of such City action. If Developer
does not reimburse the City for any cost the City incurred for such work within ten (10) days as invoiced by
the City, the City may draw down the Security to pay any such costs. No development, utility, or street
construction will be allowed and no building permits will be issued unless the Land is in full compliance
with the approved erosion control plan.
15. Grading Plan. The Land shall be graded in accordance with the approved Plan B – Master
Grading Plan and Plan D – Erosion Control & Restoration Plan. The plan shall conform to City of Orono
specifications. Within thirty (30) days after completion of the grading and before the City approves
individual building permits for the lots, Developer shall provide the City with an “as constructed” grading
plan certified by a registered land surveyor or engineer that all improvements have been completed according
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to the approved plan. Notwithstanding the foregoing, the City may issue building permits to Developer,
prior to completion of all grading, provided the City Engineer has determined that adequate erosion control
measures are in place. The “as constructed” plan shall include field-verified elevations of the following: a)
cross sections of stormwater ponds; b) location and elevations along all swales, wetlands, wetland mitigation
areas if any, and ditches, and the locations and dimensions of borrow areas/stockpiles; and c) lot corner
elevations. The City will withhold issuance of building permits until the approved certified grading plan is
on file with the City and all erosion control measures are in place as determined by the City Engineer.
Developer certifies to the City that all lots with house footings placed on fill will have been monitored and
constructed to meet or exceed FHA/HUD 79G specifications.
16. Clean Up. Developer shall clean dirt and debris from streets that has resulted from
construction work by Developer, builders, subcontractors, their agents or assigns. Prior to any construction
on the Land, Developer shall identify in writing a responsible party and schedule for erosion control, street
cleaning, and street sweeping.
17. Homeowners’ Association and Declaration.
A. Establishment of HOA. Developer shall establish a homeowners’ association (the
“Association”) as a nonprofit corporation pursuant to Minnesota Statutes, Chapter 317A, and any other
applicable law, and Developer shall enter into, execute, and cause to be duly filed in the Office of the
Minnesota Secretary of State such Articles of Incorporation for the same. Developer shall also execute a
Declaration of Covenants, Conditions, and Restrictions for Honey Hill on Lake Classen, to serve as
the governing documents for the Association (the “Association Declaration”), which shall be filed of
record in the Office of the Hennepin County Registrar of Titles and in the Office of the Hennepin County
Recorder. As a condition for the City to release the Plat for recording, Developer shall provide a copy of
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the Association Declaration to the City for City review and approval. Developer shall also provide a copy
of the recorded Association Declaration to the City.
B. Association Declaration. The Association Declaration shall:
i. Provide that the Association shall be responsible for the maintenance of the Shared Private
Road (as that term is defined in Section 18.C. of this Contract), including the limited right of the public
onto the Shared Private Road for the purpose of providing public services, as well as the right of the City
to perform maintenance on the Shared Private Road in the event Developer, or Developer’s successors or
assigns, fail to do so, and to be reimbursed for the City’s cost of such maintenance;
ii. Provide that the Association shall be responsible for the maintenance of the stormwater
ponds, and stormwater management facilities within the Land;
iii. Establish regulations for vehicle parking and storage that are consistent with the applicable
sections of the Orono City Code;
iv. Provide for the protection of the private septic system management facilities on the
Property, and the maintenance and protection of such facilities as directed by the City; and
v. Include ownership and perpetual maintenance responsibilities of the Association for any
proposed permanent subdivision identification monument signage to be installed within the Land.
18. Construction and Maintenance of Improvements; Shared Private Road Construction
and Maintenance.
A. Construction and Maintenance of Improvements. Developer shall construct the
Improvements as enumerated in Section 8 of this Contract. Upon completion of the Improvements, the
City shall inspect the Improvements and notify Developer if any of the Improvements do not conform to the
requirements of this Contract. At the request of Developer, upon expiration of all warranties and completion
of the Improvements in conformance to the requirements of the Contract, as determined by the City, the City
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will execute a recordable certificate of completion confirming such completion and release of the Land from
provisions of this Contract relating to such Improvements.
B. Shared Private Road Construction and Maintenance. Vehicular access to the Lots shall
be individual driveways onto the Private Shared Road to provide access to 6th Avenue North (CSAH 6)
(the “Shared Private Road”), with final driveway locations subject to City Engineer approval at the time
of building permit issuance. The Shared Private Road shall be constructed according to the standard road,
drainage, and utility easements as required by Orono City Code. Developer shall implement and adhere
to the Hennepin County permit 2024-A108, UID# 87601 for access from CSAH 6, dated 08/21/2024.
19. City Engineering Administration and Construction Observation. Developer shall pay
all fees and costs incurred by the City in connection with the development of the Land as such fees and
costs are incurred. The City shall invoice Developer monthly for accrued fees and costs, and Developer
shall pay such invoices within thirty (30) days of receipt of the same. Contemporaneously with the
execution of this Contract, Developer shall deposit a cash escrow with the City in the amount of
$10,000.00 (“Escrow Account”). All accrued interest, if any, shall be paid to the City to reimburse the
City for its cost in administering the Escrow Account. The purpose of the Escrow Account is to guarantee
reimbursement to the City for all out-of-pocket costs that the City has incurred or will incur related to the
development of the Land, including, but not limited to, engineering fees and construction observation,
legal fees, planning fees, administrative expenses, and other costs related to the development of the Land,
including costs to ensure that the work is completed in accordance with the Erosion Control & Restoration
Plan (Plan D), the MCWD Permit 24-310, NPDES Permit #C00070554 and the provisions of Orono City
Code Chapter 79. City engineering administration will include monitoring of construction observation,
consultation with Developer and its engineer on the status or problems regarding the project, coordination
for final inspection and acceptance, and, if any, project monitoring during the warranty period, as such is
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defined in Section 28 of this Contract. Fees for these services shall be at standard monthly rates, and shall
be billed monthly. Developer shall remit payment for all costs and fees within thirty (30) days of receipt
of a billing invoice from the City. All fees and costs incurred by the City in connection with the
development of the Land shall be charged against the Escrow Account, which shall remain in effect until
the development of the Land is complete. Any funds remaining in the Escrow Account after the
completion of the development of the Land shall be refunded to Developer. In the event that the Escrow
Account is depleted to $1,000.00, upon request from the City, Developer shall deposit additional funds to
replenish the Escrow Account to its original balance to cover projected City costs as determined by the
City. Developer agrees that the Escrow Account shall always have a balance of no less than $1,000.00.
Developer shall be entitled, upon request to the City, to an itemized statement of costs and fees charged
against the Escrow Account.
20. Claims. In the event that the City receives claims from laborers, material suppliers, or
others that perform work required by this Contract and has been performed, the sums due them have not
been paid, and the laborers, material suppliers, or others are seeking payment from the City, Developer
authorizes the City to commence an interpleader action pursuant to Rule 22, Minnesota Rules of Civil
Procedure for the District Courts, to draw upon the Security in an amount up to 125 percent of the claim(s)
and deposit the funds in compliance with the Rule, and upon such deposit, Developer shall release,
discharge, and dismiss the City from any further proceedings as it pertains to the funds deposited with the
District Court, except that the Court shall retain jurisdiction to determine attorneys’ fees pursuant to this
Contract.
21. Storm Water and Drainage Trunk Fee. The Plat is subject to a Storm Water and
Drainage Trunk Fee of $24,180.00.
22. Park Dedication Fee. The Plat is subject to a Park Dedication Fee of $22,481.74.
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23. Final Plat Fee. The Plat is subject to a Final Plat fee of $550.00, based on the 2024 Orono
Fee Schedule.
24. Landscaping/Septic Protection. All landscaping shall be installed in accordance with the
approved landscape plan. Any amendments to or deviations from the approved landscape plan must be
approved by the Community Development Director. The construction limits shall be clearly marked with
adequate fencing and signage around trees and vegetation outside of the construction area.
25. Special Provisions. The following special provisions shall apply to the development of the
Land:
A. Implementation of and adherence to the findings and conditions listed in Resolution No.
7490 Approving a Preliminary Plat for Honey Hill on Lake Classen (File No. LA24-000030) dated July 8,
2024, and in Resolution No. ______ Approving a Final Plat for Honey Hill on Lake Classen (File No. LA
24-000042) dated ________, 2024.
B. Implementation of and adherence to the City Engineer’s comments, conditions, and
recommendations dated June 19, 2024, and any updated City Engineer requirements.
C. Developer shall execute the Association Declaration as set forth in Section 17 of this
Contract, and record the same in the Office of the Hennepin County Registrar of Titles and in the Office of
the Hennepin County Recorder.
D. Developer shall execute a Stormwater Utility Maintenance Agreement, in a form provided
by the City, and record the same in the Office of the Hennepin County Registrar of Titles and in the Office
of the Hennepin County Recorder.
E. Final Plat approval is subject to Minnehaha Creek Watershed District (“MCWD”) approval
and permits as required. The City will not release the Plat for recording until the MCWD has approved
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the stormwater management plans and Developer has provided evidence that all required MCWD permits
have been obtained.
F. Final Plat approval is subject to suitable documentation for two (2) septic sites for each
Parcel, Lots 1-6. The septic sites must be clearly marked with adequate fencing to prevent damage or
disturbance to the sites.
G. Developer must obtain a permit from the City Building Official prior to installation of any
temporary or permanent subdivision identification signs or monuments for the Land. Such signs shall
comply with setback requirements and shall be located outside the sight visibility triangle in compliance
with City sign ordinance. Developer shall submit a $1,000.00 per sign security guaranteeing removal of
any temporary sign when the subdivision is fully developed.
H. Prior to City Council approval of the Final Plat, Developer shall furnish a boundary survey
of the Land with all property corner monumentation of the Land in place and marked with lath and a flag.
Any encroachments on or adjacent to the Land shall be noted on the survey. The certificate of survey must
also include a certification that all irons for a specific lot have either been found or set prior to the issuance
of a building permit for that lot.
I. Developer shall submit the Final Plat in electronic format. The Plat shall be created using
Hennepin County Coordinates. The electronic format shall be Auto CAD file. The Developer shall also
submit two complete sets of the Plat on Mylar (one copy for the City’s records and one copy for recording
with Hennepin County). Developer shall also provide one copy printed to fit on 11”x17” Mylar.
26. Summary of Security Requirements. To guarantee compliance with the terms of this
Contract, payment of the costs of all Improvements and construction of all Improvements, Developer shall
furnish the City with a letter of credit, in the form attached hereto as Exhibit C (the “Security”), from a
bank, approved by the City Administrator, for 125% of the cost of the Improvements, including any
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required landscaping. The amount of the Security shall be $379.934.10. The amount of the Security
includes all of the security requirements set forth in this Contract, and was calculated as follows:
CONSTRUCTION COSTS:
Erosion Control and site stabilization $ 20,177.50
Improvements $ 281,269.80
Lot Corners/Iron Monuments $ 2,500.00
Total Costs $ 303,947.30
Total Security (Total Costs x 125%) $ 379,934.10
The bank shall be authorized to do business in the State of Minnesota, and shall provide a Minnesota
office for presentment of the Letter of Credit or other alternative acceptable to the City. The Security shall
extend through completion and acceptance (including the expected warranty period) by the City of the
Development Work. The City may draw down the Security, upon five (5) business days’ prior written
notice to Developer, for any violation of the terms of this Contract. Amounts drawn shall not exceed the
amounts necessary to cure the default. If the Improvements are not completed at least thirty (30) days
prior to the expiration of the Security, the City may also draw it down. If the Security is drawn down, the
proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City that work has
been completed and financial obligations to the City have been satisfied, with City approval the Security
may be reduced from time to time by ninety percent (90%) of the financial obligations that have been
satisfied. Ten percent (10%) of the amounts certified by Developer’s engineer, and approved by City’s
Engineer, shall be retained as Security until all Improvements have been completed, all financial
obligations to the City satisfied, the required “as constructed” Plans have been received by the City, a
warranty security is provided, and the public Improvements are accepted by the City Council. The City
standard specifications for utilities and street construction outline procedures for Security reductions.
27. Summary of Cash Requirements. The following is a summary of the cash requirements
and fees due under this Contract, which must be paid in cash at the time of Final Plat approval:
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Storm Water and Drainage Trunk Fee $24,180.00
Park Dedication Fee $22,481.74
City Engineering Administration & Construction Observation Escrow $10,000.00*
Final Plat Fee $550.00
Total: $57,211.74
*including final plat application escrow
28. Warranty. Developer warrants all Improvements against poor material and faulty
workmanship. The warranty period for streets is one (1) year. The one-year warranty period on streets shall
commence after the final wear course has been installed and accepted by the City Council as documented in
official City minutes. The City standard specifications for utilities and street construction identify the
procedures for final acceptance of streets and utilities.
29. Responsibility for Costs.
A. Except as otherwise specified in this Contract, Developer shall pay all costs incurred by it or
the City in conjunction with the development of the Land, including but not limited to Minnehaha Creek
Watershed District charges, legal, planning, engineering and inspection expenses incurred in connection
with approval and acceptance of the Plat, the preparation of this Contract, review of construction plans and
documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the
Land.
B. Developer shall hold the City and its officers, employees, and agents harmless from claims
made by itself and third parties for damages sustained or costs incurred resulting from Plat approval and
development of the Land. Developer shall defend and indemnify the City and its officers, employees, and
agents against any claims arising out of or related to the Plat, including all approvals and permits issued as
a result of the Plat, and for all costs, damages, or expenses which the City may pay or incur in consequence
of such claims, including attorneys’ fees.
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C. Developer shall reimburse the City for reasonable costs incurred in the enforcement of this
Contract, including engineering and attorneys’ fees.
D. Developer shall pay, or cause to be paid when due, and in any event before any penalty is
attached, all special assessments referred to in this Contract. This is an obligation of Developer and shall
continue in full force and effect even if Developer sells one or more lots, the Land, or any part of it.
E. Developer shall pay in full all bills submitted to it by the City for obligations incurred under
this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt
development and construction of the Project until the bills are paid in full. Bills not paid within thirty (30)
days shall accrue interest at the rate of eight percent (8%) per year.
F. In addition to the charges and special assessments referred to herein, other charges as
required by the City ordinance or via other agencies for which the City acts as agent may be imposed such
as, but not limited to, connection charges and building permit fees.
30. Developer’s Default. In the event of default by Developer as to any of the work to be
performed by it under this Contract, the City may, at its option, perform the work and Developer shall
promptly reimburse the City for any expense incurred by the City, provided Developer, except in an
emergency as determined by the City, is first given notice of the work in default, not less than forty-eight
(48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City
to seek a Court order for permission to enter the Land. When the City does any such work, the City may, in
addition to its other remedies, assess the cost in whole or in part against any portion of the Land owned by
Developer or any successor in interest to Developer.
31. Miscellaneous.
A. Developer represents to the City that the Plat complies with all city, county, state, and federal
laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and
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environmental regulations. If the City determines that the Plat does not comply, the City may, at its option,
refuse to allow construction or development work on the Project until Developer does comply. Upon the
City’s demand, Developer shall cease work until there is compliance.
B. Third parties shall have no recourse against the City or Developer under this Contract.
C. Breach of the terms of this Contract by Developer shall be grounds for denial of building
permits, including those for lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is
for any reason held invalid, such decision shall not affect the validity of the remaining portions of this
Contract.
E. Grading and one lift of asphalt shall be installed on the private street prior to issuance of any
building permits for homes accessing via said street.
F. If building permits are issued prior to the completion of all Improvements, Developer
assumes all liability and costs resulting in delays in completion of Improvements and damage to
Improvements caused by the City, Developer, its contractors, subcontractors, material suppliers, employees,
agents, or third parties.
G. In addition to the charges referred to in this Contract, other charges may be imposed such
as, but not limited to, building permit fees.
H. The action or inaction of the City shall not constitute a waiver or amendment to the provisions
of this Contract, including the Plans. Except as provided in Section 24 of this Contract, to be binding,
amendments or waivers to the provisions of this Contract shall be in writing, signed by the parties and
approved by written resolution of the City Council. The City’s failure to promptly take legal action to
enforce this Contract shall not be a waiver or release.
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I. This Contract shall run with the Land and may be recorded against the Land. Developer
covenants with the City, its successors and assigns, that Developer is well seized in fee title of the Land
and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an
interest in the Land; that there are no unrecorded interests in the Land; and that Developer will indemnify
and hold the City harmless for any breach of the foregoing covenants.
J. Each right, power or remedy herein conferred upon the City is cumulative and in addition to
every other right, power or remedy, express or implied, now or hereafter arising, available to the City, at law
or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or
otherwise so existing may be exercised from time to time as often and in such order as may be deemed
expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right,
power or remedy.
K. Developer may not assign this Contract without the written permission of the City Council.
Developer’s obligations hereunder shall continue in full force and effect even if Developer sells one or
more lots in the Plat, the Land, or any part of it. Upon request, the City shall provide, in recordable form,
a release of any lot in the Plat from this Development Contract if the City determines that the terms and
conditions of this Contract have been satisfied.
L. Developer shall be responsible for all snow removal from vacant lots to the extent that City
Ordinance requires snow removal. Developer shall be responsible for ensuring that all vacant lots comply
with the City’s Code regarding nuisances.
M. Should Developer convey any lot or lots in the Plat to a third party, the City and the owner
of that lot or those lots may amend this Development Contract or other city approvals or agreements for
development or use of those lots without the approval or consent of Developer or other lot owners in the
Plat. Private agreements between the owners of lots within the Plat for shared service or access and related
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matters necessary for the efficient use of the Land shall be the responsibility of the lot owners and shall
not bind or restrict City authority to approve applications from any lot owner in the Plat.
32. Notices. Required notices to Developer shall be in writing, and shall be either hand delivered
to Developer, its employees or agents, or mailed to Developer by certified mail at the following address:
Aspect Design Build, L.L.C., ATTN: __________, 422 Second Street, Excelsior, MN 55331. Notices to
the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City
by certified mail in care of the City Administrator at the following address: Orono City Hall, 2750 Kelley
Parkway, Orono, Minnesota 55356. Either party may change the address to which notices to such party
thereafter shall be given, by providing to the other party notice of such change.
33. Partial Release of Contract. At the request of Developer, upon expiration of warranties,
completion and satisfaction of requirements of the Contract, as determined by the City, the City will execute
a recordable certificate of completion confirming such completion and release of the Land from provisions
of this Contract as applicable. Developer may request partial release of the Contract. The City, when
Developer requests such a release, may require as a condition thereof that Developer memorialize any
remaining unsatisfied obligations hereunder pursuant to a recorded declaration or an amendment to a
previously recorded declaration.
34. Incorporation of Exhibits. The Exhibits attached to this Contract are true and correct, and
are incorporated into and made part of this Contract.
[Signature pages follow]
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CITY:
CITY OF ORONO
By: _____________________________________
Dennis Walsh, Mayor
(SEAL)
By: _____________________________________
Adam Edwards, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ________ day of ______________,
2024, by Dennis Walsh and by Adam Edwards, respectively, the Mayor and City Administrator of the
City of Orono, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
_______________________________________
Notary Public
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DEVELOPER:
ASPECT DESIGN BUILD, L.L.C.,
a Minnesota limited liability company
By:
[printed name]
Its: [printed title]
STATE OF )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this ______ day of ____________, 2024,
by [printed name], the [printed title] of Aspect Design Build,
L.L.C., a Minnesota limited liability company, on behalf of the limited liability company.
_______________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, MN 55121
Telephone: (651) 452-5000
SMM/AKLS
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MORTGAGEE CONSENT
TO
DEVELOPMENT CONTRACT
________________________________, which holds a mortgage on the subject property, the
development of which is governed by the foregoing Development Contract, agrees that the Development
Contract shall remain in full force and effect even if it forecloses on its mortgage.
Dated this _____ day of ____________, 2024.
[printed bank name]
By:
[printed name]
Its: [printed title]
STATE OF MINNESOTA )
) ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this _____ day of ____________________, 2024,
[printed name], the [printed title] of [printed bank name],
a [printed bank state and type], on its behalf.
________________________________________
Notary Public
DRAFTED BY:
_____________________
_____________________
_____________________
_____________________
Telephone: (___) ___ - ____
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Exhibit A
Legal Description of the Subject Property
Parcel 1:
Lot 2, Block 1, and Outlot C, Craddock Ledstrom Estates, Hennepin County, Minnesota;
And
That part of the West Half of the Southeast Quarter of Section 29, Township 118 North, Range 23 West
of the 5th Principal Meridian, Hennepin County, Minnesota, lying South of the South line of Lot 3,
Block 1, Craddock Ledstrom Estates, East of the West line of said Lot 3, Block 1, Craddock Ledstrom
Estates, extended Southerly, and West of the East line of said Lot 3, Block 1, Craddock Ledstrom
Estates, extended Southerly, Hennepin County, Minnesota.
Abstract Property
And
Parcel 2:
Lot 3, Block 1;
That part of Outlot A, embraced within the plat of Rocky Knoll, Craddock Ledstrom Estates,
Hennepin County, Minnesota.
Torrens Certificate No. 1579133
Torrens property.
Parcel 3 (Easement):
The West 20 rods of that part of the West 1/2 of the Southeast 1/4 of Section 29, Township 118
North, Range 23, West of the Fifth Principal Meridian, Hennepin County, Minnesota, described as
follows: Commencing at a point 29 rods East of center of said Section 29, Township 118, Range 23;
thence at right angles South 160 rods to Section line; thence at right angles East 40 rods; thence at right
angles North 160 rods to East and West line through center of said section; thence at right angles West
40 rods to point of beginning lying Southerly of the center line of County Road. EXCEPT, Parcels 98A
and Parcel 99 on Minnesota Department of Transportation Right of Way Plat Numbered 27-162.
Abstract Property
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IRREVOCABLE LETTER OF CREDIT
No. ___________________
Date: _________________
TO: City of Orono
2750 Kelley Parkway
Orono, Minnesota 55356
Dear Sir or Madam:
We hereby issue, for the account of ___________________________________ and in your favor, our Irrevocable Letter
of Credit in the amount of $ , available to you by your draft drawn on sight on the undersigned bank.
The draft must:
a) Bear the clause, “Drawn under Letter of Credit No. ________, dated _____________, 2027, of
(Name of Bank)”;
b) Be accompanied by an affidavit signed by the Mayor or City Administrator of the City of Orono certifying that
_________________________________is in default of the Development Contract with the City of Orono and that five (5)
business days prior written notice has been given by the City to Developer with respect to the existence of such default, and such
default has not been cured.
c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2______.
This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to
the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Orono City
Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified
mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed
as follows: Orono City Administrator, Orono City Hall, 2750 Kelley Parkway, Orono, Minnesota 55356, and is actually received
by the City Administrator at least thirty (30) days prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or
limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not
assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary
Credits, International Chamber of Commerce Publication No. 600. This agreement shall be construed and interpreted under
Minnesota Law.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon
presentation.
BY: ____________________________________
Its ______________________________
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CERTIFICATE OF INSURANCE
LIABILITY & WORKERS’ COMPENSATION
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate
does not amend, extend or alter the coverage afforded by the policies listed below.
PROJECT: ___________________________________________
CERTIFICATE HOLDER & ADDITIONAL INSURED: City of Orono
ADDRESS:
ARCH/ENGR:__________________________________________
INSURED:______________________________________ ADDRESS:___________________________________
___________________________________
AGENT:________________________________________ ADDRESS:___________________________________
___________________________________
WORKERS’ COMPENSATION COVERAGE
POLICY #______________________ EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____
INSURANCE COMPANY:________________________________________
COVERAGE-Workers’ Compensation, Statutory. Employer’ Liability Limit
$__________Each Accident $___________Disease Policy Limit $___________ Disease Employee Limit
($500,000 Policy limit applies to both accident and disease)
GENERAL LIABILITY
POLICY #______________________EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____
INSURANCE COMPANY:________________________________________________
( )Claims Made ( )Occurrence ( )Owners & Contractors Protective ( ) Other
LIMITS:
General Aggregate Limit (Other Than Products-Completed Operations) $ ______________________
Products-Completed Operations Aggregate Limit $ ______________________
Personal & Advertising Injury Limit $ ______________________
Each Occurrence $ ______________________
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COVERAGE PROVIDED
Operations of Contractor: Yes____ No____ Government Immunity is Waived Yes____ No____
Operations of Sub-Contractor (Contingent): Yes____ No____ Property Damage Liability Includes
Does Personal Injury Include Damage Due to Blasting Yes____ No____
Claims Related to Employment: Yes____ No____ Damage Due to Collapse Yes____ No____
Completed Operations/Products: Yes____ No____ Damage To Underground Facilities Yes____ No____
Contractual Liability (Broad Form): Yes____ No____ Broad Form Property Damage Yes____ No____
EXCEPTIONS:
AUTOMOBILE LIABILITY
POLICY #________________________ EFFECTIVE DATE: ___/___/___ EXPIRATION DATE: ___/___/___
INSURANCE COMPANY: _______________________________________
( )Any Auto ( )All Owned Autos ( )Scheduled Autos
( )Hired Autos ( )Non-Owned Autos
LIMITS:
Bodily Injury $_________ Each Person / $________ Each Occurrence OR Combined Single Limit $__________
Property Damage $_____________ Each Occurrence
UMBRELLA EXCESS LIABILITY
POLICY #_____________________ EFFECTIVE DATE:____/____/____ EXPIRATION DATE:____/____/____
INSURANCE COMPANY_________________________________________
LIMITS: Single Limit Bodily Injury and Property Damage
$_______________Each Occurrence $__________________Aggregate
COVERAGE PROVIDED:
Applies in excess of the coverages listed above for Employers’ Liability, General Liability, and Automobile Liability:
Yes_____ No_____
Are any deductibles applicable to bodily injury or property damage on any of the above coverages?
Yes_____No_____ If So, List Amount $________________
AGENT CARRIES ERRORS AND OMISSIONS INSURANCE: Yes_____No_____
Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 30
days notice to the parties to whom this certificate is issued.
Dated at: ________________________ On: _______________________ By: ____________________________
MN License #________
Authorized Insurance Representative
173
KNOW ALL PERSONS BY THESE PRESENT: That Aspect Design Build, LLC, a Minnesota limited liability company, fee ownerof the following described property:Lot 2, Block 1, and OUTLOT C, CRADDOCK LEDSTROM ESTATESAndThat part of the West Half of the Southeast Quarter of Section 29, Township 118 North, Range 23 West of the 5th Principal Meridian,Hennepin County, Minnesota, lying South of the South line of Lot 3, Block 1, CRADDOCK LEDSTROM ESTATES, East of theWest line of said Lot 3, Block 1, CRADDOCK LEDSTROM ESTATES, extended Southerly, and West of the East line of said Lot 3,Block 1, CRADDOCK LEDSTROM ESTATES, extended Southerly.(Abstract Property)Lot 3, Block 1; That part of OUTLOT A, embraced within the plat of ROCKY KNOLL, CRADDOCK LEDSTROM ESTATESANDThat part of vacated Rocky Knoll Drive dedicated in the plat of ROCKY KNOLL.(Torrens)ANDThe West 20 rods of that part of the West 1/2 of the Southeast 1/4 of Section 29, Township 118 North, Range 23, West of the 5thPrincipal Meridian, Hennepin County, Minnesota, described as follows: Commencing at a point 29 rods East of center of said Section29, Township 118, Range 23; thence at right angles South 160 rods to Section line; thence at right angles East 40 rods; thence at rightangles North 160 rods to East and West line through center of said Section; thence at right angles West 40 rods to point of beginninglying Southerly of the center line of County Road. EXCEPT Parcels 98A and Parcel 99 on Minnesota Department of TransportationRight of Way Plat Numbered 27-162.(Abstract Property)Has caused the same to be surveyed and platted as HONEY HILL ON LAKE CLASSEN and does hereby dedicate to the public forpublic use the public ways and the drainage and utility easements as created by this plat.In witness whereof said Aspect Design Build, LLC, a Minnesota limited liability company, has caused these presents to be signed byits proper officer this _______ day of _____________________, 20___.Signed: Aspect Design Build, LLC______________________________Chief ManagerSTATE OF MINNESOTACOUNTY OF ________________________This instrument was acknowledged before me this ____day of _____________, 20___ by __________________________________,Chief Manager of Aspect Design Build, L.L.C., a Minnesota limited liability company, on behalf of the company.______________________________________________(Signature)______________________________________________(Print)Notary Public, __________________ County, MinnesotaMy Commission Expires __________________________I Thomas M. Bloom do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly LicensedLand Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical dataand labels are correctly designated on this plat: that all monuments depicted on this plat have been or will be correctly set within oneyear; that all water boundaries and wet lands, as defined in Minnesota Statutes Section 505.01, Subd. 3, as of the date of this certificateare shown and labeled on this plat; and that all public ways are shown and labeled on this plat.Dated this _____________________day of _______________________20____._________________________________Thomas M. Bloom, Licensed Land SurveyorMinnesota License Number 42379STATE OF MINNESOTACOUNTY OF ________________________The instrument was acknowledged before me this ____day of _____________, 20___ by Thomas M. Bloom______________________________________________(Signature)______________________________________________(Print)Notary Public, __________________ County, MinnesotaMy Commission Expires __________________________ADVANCE SURVEYING & ENGINEERING CO.HONEY HILL ON LAKE CLASSENCITY COUNCIL, CITY OF ORONO, MINNESOTAThis plat of HONEY HILL ON LAKE CLASSEN was approved and accepted by the City Council of the City of Orono,Minnesota, at a regular meeting thereof, held this ______ day of _________________, 20__, and said plat is in compliancewith the provisions of Minnesota Statutes, Section 505.03, Subd. 2.CITY COUNCIL, CITY OF ORONO, MINNESOTABy_____________________________ Mayor By____________________________________ ClerkCOUNTY AUDITOR, Hennepin County, MinnesotaI hereby certify that taxes payable in 20_____ and prior years have been paid for land described on this plat,dated this _____ day of ________________, 20___Daniel Rogan, County Auditor by: __________________________ DeputySURVEY DIVISION, Hennepin County, MinnesotaPursuant to MN. STAT. Sec. 383B.565 (1969), this plat has been approved this ________ day of _____________________,20___.Chris F. Mavis, County Surveyor by _________________________________REGISTRAR OF TITLES, Hennepin County, MinnesotaI hereby certify that the within plat of HONEY HILL ON LAKE CLASSEN was filed in this office this _____ day of____________, 20___ at _______o'clock ____.M.Amber Bougie, Registrar of Titles by: __________________________ DeputyCOUNTY RECORDER, Hennepin County, MinnesotaI hereby certify that the within plat of HONEY HILL ON LAKE CLASSEN was recorded in this office this _____ day of____________, 20___ at _______o'clock ____.M.Amber Bougie, County Recorder by: __________________________ DeputySHEET 1 OF 2 SHEETS174
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2 3 4 5 6OUTLOT B6TH AVENUE NORTH(HENNEPIN COUNTY STATE AID HIGHWAY NO. 6)Lake
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O rO CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
yF NO. 7490
kESHO
A RESOLUTION GRANTING
PRELIMINARY PLAT APPROVAL
FOR THE PLAT OF
HONEY HILL ON LAKE CLASSEN
FILE NO. LA24-000030
WHEREAS, Aspect Design Build LLC, (hereinafter the "Developer") has an interest in the
following properties:
3465 6th Avenue North (PID 29-118-23-43-0011);
3515 6th Avenue North PID 29-118-23-43-0002);
Lot 2, Block 1, Craddock Ledstrom Estates (PID 29-118-23-44-0004);
Outlot C, Craddock Ledstrom Estates (PID 29-118-23-44-0006); and
That Part of Craddock Ledstrom Estates, Outlot A embraced within the Plat of Rocky
Knoll (PID 29-118-23-43-0013);
Legally described as Attached as Exhibit A (hereinafter the "Property");
WHEREAS on May 22, 2024, the Developer applied for Preliminary Plat approval to
subdivide the Property into six (6) buildable lots and a private road outlot; and
WHEREAS, on June 17, 2024, after published and mailed notice in accordance with
Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which
time all persons desiring to be heard concerning this application were given the opportunity to
speak thereon; and
WHEREAS, on June 17, 2024, the Planning Commission recommended approval of the
preliminary plat; and
WHEREAS, on July 8, 2024, the City Council reviewed the application, the
recommendations of the Planning Commission and City staff, and made the following findings:
FINDINGS OF FACT:
Al. This application was reviewed as Zoning File #LA24-000030. The analysis contained within
staff memos and the exhibits attached to the aforesaid memos, all minutes from the above-
mentioned meetings, and all other materials distributed at these meetings are hereby
incorporated by reference.
A2. The Property is guided in the 2020- 2040 Community Management Plan for single-family
residential use, specified as Rural Residential which allows 1 unit per 2 acres.
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1011L RESOLUTION OF THE CITY COUNCIL
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A3. The Property is located in the RR-1 B One Family Rural Residential Zoning District which
requires a minimum of 2. 0 acres and 200 feet of width.
A4. The Property contains 17.25 acres in area.
A5. The proposal would create six buildable lots; calculated at 0.34 units per acre. The proposed
density is well below the comp plan density guidance of 0.5 units per acre. As proposed, the
lot sizes are as follows:
i. Lot 1: 2. 5 total acres; 2.3 dry, buildable acres.
ii. Lot 2: 3.2 total acres; 3.26 dry, buildable acres.
iii. Lot 3: A lakeshore lot with 2.75 total acres; 2.1 dry, buildable acres.
iv. Lot 4: A lakeshore lot with 4.45 total acres; 2.02 dry, buildable acres.
v. Lot 5: 2. 0 total acres; contains a small wetland shared with Lot 6.
vi. Lot 6: 2. 0 total acres; contains a very, small wetland shared with Lot 5.
A6. The Property is not located within the MUSA and will be served by private on-site septic
systems and private water supply wells.
A7. The Property is within the Stormwater Quality Overlay District which restricts overall
hardcover. Following Final Plat approval, the methodology outlined within City Code Section
78-1701 will be applied to assign each property to the appropriate protection tier.
A8. The existing access to the Property is proposed to be upgraded and platted as a private
road outlot with a cul-de-sac off of Sixth Avenue North (CSAH 6), a public street.
A9. The Developer has prepared grading plans to manage stormwater on-site without negatively
impacting adjacent parcels.
A10. The Developer has proposed a master grading plan that includes the establishment of
building pads on each of the lots to establish a new engineered grade for building height
determination.
A11. No variances have been requested. The development of the vacant lots will be required to
meet all zoning standards.
Al2. As a prerequisite to Final Plat approval, the City requires a proportionate share of the land
being developed to be conveyed to the City or dedicated to the public, for use as parks,
playgrounds, trails, or open space. For residentially zoned land, a dedication of 0.10 acres
per additional residential household being developed is required. In instances where a cash
contribution is to be made by the developer, in place of a conveyance or dedication of land,
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7L0A70 CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7490
4KESHo0'
the cash contribution shall be equivalent to the fair market value of the land to be dedicated.
The determination of the fair market value of the undeveloped land by the city assessor, city
council, or designated appraisers shall be determined at the time of final approval. Where
the anticipated park needs are greater than the number of acres to be developed, the city
establishes a maximum park dedication fee. For residential density of 3 units per acre or
less a cap of 4 percent of the predeveloped value is applied.
The 2020-2040 Comprehensive Plan does not specify the need for a neighborhood park or
trail at this location. A park dedication of land instead would be appropriate according to the
City Ordinance.
A13. The Developer has submitted a Conservation Design Master Plan (CDMP) prepared by
Anderson Engineering which inventories and describes the environmental features of the
site, defining what natural values of the site should be preserved or enhanced and how that
should occur.
According to the CDMP, the plan includes integrating the existing natural environment to
minimize negative impacts on the current rural character. Landscaping and planting along
the northern boundary of the Property will be utilized to preserve the positive and natural
viewsheds identified along CSAH 6. The development will not impact the natural viewshed
of Lake Classen, regardless of travel direction (east or west) along CSAH 6. The CDMP
concluded that the project would not have a significant impact on natural resources, nor
would it negatively impact the existing rural character of the location.
CONCLUSIONS, ORDER AND CONDITIONS:
NOW, THEREFORE, BE IT RESOLVED, based upon one or more of the above
findings, the Orono City Council hereby grants Preliminary Plat Approval to allow subdivision of
the Property into 6 building lots, one private road outlot, and one outlot to be deeded to the
neighbors to the east for their private driveway purposes.
The preliminary plat (attached as Exhibit B) together with the stormwater grading plan will
establish building pad elevations, drainage swales, and stormwater basins. Preliminary Plat
approval is subject to the following conditions:
B1. Approval is subject to Minnehaha Creek Watershed District (hereinafter the "MCWD")
approval and permits as required. Final Plat approval shall not be granted until the
Developer has provided evidence that all required MCWD permits have been obtained.
B2. Approval is subject to Hennepin County approval of the proposed private road location,
right-of-way dedication, and permits as required. Final Plat approval shall not be granted
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RESOLUTION OF THE CITY COUNCIL
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IKESHO
until the Developer has provided evidence that all required Hennepin County permits have
been obtained.
B3. The Developer shall address the applicable general engineering comments and/or
conditions provided by the City Engineer in a memo dated June 19, 2024, attached hereto
as Exhibit C with the final development plan submittal.
B4. The development shall adhere to the conditions within the Anderson Engineering
Conservation Design Master Plan.
B5. The erosion control plan shall adhere to "Best Management Practices for Protecting Water
Quality in Urban Areas" and to the approved SWPPP. All erosion controls as required by
the City and the MCWD shall be in place prior to commencing grading and excavation on
the site. All such erosion control measures shall be maintained in working order until the site
is vegetated and stabilized.
B6. The construction limits shall be clearly marked with adequate fencing to prevent any
construction damage or disturbance of any trees and vegetation outside of the construction
limits area. The Developer shall identify trees to be preserved on site, shall mark them on a
site plan, and shall take extraordinary measures such as fencing, signage, etc. to ensure
they are not disturbed.
B7. Upon evidence of resettlement history, the Developer shall cease all activity and contact the
City and the Minnesota State Historic Preservation Office (SHPO) before proceeding.
B8. Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
B9. Easements Required.
1. Drainage and Utility Easements shall be dedicated to the public on the final plat 10'
along all exterior property lines, and 5' on either side of interior property lines, except
such easements shall be increased to accommodate drainage where required,
subject to City staff approval.
2. A Drainage and Utility easement shall be dedicated to the public on the plat over
stormwater pond areas, drainageways, and stormwater facilities.
3. A Drainage Easement shall be granted over wetlands and wetland buffers on the
Property.
B10. Development Fees: Stormwater and Drainage Trunk Fee: The property will be subject
to the 2024 Stormwater and Drainage Trunk Fee of$8,060.00 per new lot. Three new lots
are proposed, therefore $8,060 x 3 = $24,180.00.
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CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7490FL
k-ESHoo"
B11. Park Dedication Fee: The subdivision is subject to the standard Park Dedication Fee
requirement. The Park Dedication Fee is outlined in the City's current 2024 Fee Schedule
and applied to each newly created lot on a per lot basis. Park dedication fees are based on
Hennepin County's assessment of the predeveloped land value. Based on the 2024 Fee
Schedule, the Park Dedication Fee will be due for 3 new lots, in the amount of$22,481.74.
B12. Plans and Specifications. The following plans and specifications shall be submitted for
review and approval by the City and other appropriate jurisdictions before Final Plat
approval, to ensure that the proposed plat will accomplish the intended purposes:
1. Final grading, drainage, and erosion control plan showing existing and proposed
contours, anticipated building locations, elevations, stormwater facilities and
calculations, utilities and erosion control measures to be used during construction.
2. Final Landscape Plan which shall include planting plans with tree calculations.
3. Final Stormwater Management Plan.
4. Final stormwater pollution prevention plan (SWPPP).
5. Sufficient detail to meet the recommendations of the City Engineer.
B13. Council approval is based on the entire record and the above Findings. Any
amendments to the plans that are not in conformity with City codes may require further
Planning Commission and City Council review. This approval does not limit the City from
revising or amending these conditions as the review process continues.
B14. Authorities granted by this resolution run with the Property not with the Owners, but are
permissive only and must be exercised by filing a Final Plat application within one year of
the date of Council approval, or the preliminary plat approvals will expire on that date (July
8, 2025).
FINAL SUBMITTALS:
The Developer shall complete all requirements for Final Plat Approval and all final submittals
must be submitted to the Planning Department at least four (4) weeks before the regularly
scheduled Council meeting on the second and fourth Mondays of the month. These submittals
are as follows:
C1.Record Plat Drawings. Record plat drawings in the form of two (2) mylar copies (one
copy for the City's records and one for filing with Hennepin County) and one (1) copy
reduced to 1" = 200'. A digital copy is also required. Drawing to include:
a. Lot lines platted per preliminary plat survey/drawing by Advance Surveying &
Engineering Co., dated May 21, 2024, attached hereto as Exhibit B, except as
modified herein.
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RESOLUTION OF THE CITY COUNCIL
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No. 7490
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b. Dedication of"Drainage and Utility Easements" 10' along exterior property lines,
5' along the interior property lines, and over the stormwater pond, ditches, and
facilities.
c. Dedication of"Drainage Easements" over the wetlands, wetland buffers, and
drainageways.
d. Name of the plat.
C2.Financial Guarantee.
The Development Agreement shall include a financial guarantee by the Developer to
ensure the completion of site improvements. The Developer shall provide Itemized
construction estimates for all development improvements. The City Engineer shall
review the estimate of improvement costs, including but not limited to storm sewers,
landscaping, grading, erosion control, utilities, driveways, and stormwater management
facility construction, and the Developer shall provide a financial guarantee in an amount
equal to 125% of the improvement costs to the City.
C3.Legal documents required:
a. Title opinion addressed to the City or a title insurance policy in favor of the City.
All owners, mortgage holders, or others with property interest indicated therein
shall sign the plat and all other documents affected by such interest.
b. The Developer must provide certified copies of all recorded easements currently
affecting the Property.
c. The City Engineer shall establish the amount to be provided in the Letter of
Credit.
d. Signed Developers Agreement and Letter of Credit for construction of
improvements.
e. A Drainage and Utility Easement shall be granted over the entirety of the private
road outlot.
f. Access easements shall be provided over the private road outlot benefitting
proposed Lots 1 through 6. No driveway access will be permitted directly onto
CSAH 6.
g. Signed Covenant to Protect Drainfield Sites.
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RESOLUTION OF THE CITY COUNCIL
y NO. 7490
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C4.Plat approval fees to be paid: Total due: $47,211.74
a. Final Plat fee: $550.00.
b. Park Dedication Fee: $22,481.74.
c. Stormwater and Drainage Trunk Fee: $24,180.00.
d. Final Plat Application Escrow: $2,500.00
C5.Violation of or non-compliance with any of the terms and conditions of this resolution
may result in the termination of any authority granted herein.
C6.According to the provisions of City Code Section 82-116, this Preliminary Plat approval
shall be effective for one year, until July 8, 2025. Failure to file a complete final plat
application within this period shall be construed as a formal withdrawal of the proposed
plat and the terms and conditions of this resolution shall be null and void.
ADOPTED by the Orono City Council on this 8th day of July, 2024.
ATTEST: CITY OF ORONO:
Chri- sian, lio Clerk Dennis Walsh, Mayor
7
182
Resol. No. 7490
Exhibit A
LA24-000030
LEGAL DESCRIPTION:
Parcel 1:
Lot 2, Block 1, and Outlot C, Craddock Ledstrom Estates, Hennepin County, Minnesota;
And
That part of the West Half of the Southeast Quarter of Section 29, Township 118 North, Range 23
West of the 5th Principal Meridian, Hennepin County, Minnesota, lying South of the South line of
Lot 3, Block 1, Craddock Ledstrorn Estates, East of the West line ofsaid Lot 3, Block 1, Craddock
Ledstrom Estates, extended Southerly, and West of the East line ofsaid Lot 3, Block 1, Craddock
Ledstrom Estates, extended Southerly, Hennepin County, Minnesota.
Abstract Property
And
Parcel 2:
Lot 3, Block 1;
That part of Outlot A, embraced within the plat of Rocky Knoll, Craddock Ledstrom Estates,
Hennepin County, Minnesota.
Torrens property.
Parcel 3 (Easement):
Together with an easement to be used for purposes of ingress and egress over a party driveway
described in Deed filed as Document No. 3790316.
AND
The West 20 rods of that part of the West 1/2 of the Southeast 1/4 of Section 29, Township 118
North, Range 23, West of the Fifth Principal Meridian, Hennepin County, Minnesota, described as
follows: Commencing at a point 29 rods East of center of said Section 29, Township 118, Range 23;
thence at right angles South 160 rods to Section line;thence at right angles East 40 rods; thence at
right angles North 160 rods to East and West line through center of said section; thence at right
angles West 40 rods to point of beginning lying Southerly of the center line of County Road,
EXCEPT, that part included within the circumference of a circle having a radius of 50
feet, the center of said circle being a point on the East line of said above described property distant
234 feet North of the Southeast corner of said above described property, and that part of the East 25
feet of said above described property lying Northerly of said above described circle, Hennepin
County, Minnesota.
183
Reseal.
No.
7490
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Resol. 7490
Exhibit C
BOLTON 2E LA24-000030
t1Suite
LUU
ChaskMENK a, MN 55318-1172
Real People.Real Solutions. Ph: (952) 448-8838
Fax: (952) 448-8805
Bolton-Menk.com
June 19,2024
City of Orono
Attn:Adam Edwards
2750 Kelley Parkway
Orono,MN 55356
RE: Preliminary Plat Application
Honey Hill
Engineering Review#2
Dear Adam:
As requested,I have completed an engineering review of the Stormwater Management Plan and Master
Grading Plan submitted for the above referenced project. Following are my comments for your
consideration:
1. The applicant is proposing four infiltration basins to meet stormwater runoff management
requirements. The following should be considered regarding the proposed system:
a. Proposed infiltration basins provide 1.2' depth for Basin 1, 1.5' for Basins 2 and 3,and 3.0'
for Basin 4. The NPDES permit requires a drawdown of surface water within 48 hours for
infiltration basins.Based on site soils, a maximum depth of 0.8' is allowable to meet this
requirement. Basins must be revised to provide the maximum allowable depth accordingly
or the design should be revised to include draintile and be considered filtration.
b. A minimum 8' wide access bench must be provided around all basins to allow for future
maintenance.
c. A minimum 1' separation should be provided between the surface overflows and top of
adjacent berms.
d. Proposed basins should be installed with street construction to ensure they are constructed
as intended.
e. Proposed basins should be vegetated with a native stormwater seed mix.
2. Consideration should be given to installing RCP for the 12"culvert proposed at approximately
station 3+11 in lieu of CMP to provide a longer lifecycle material.
If you have any questions or comments,please contact me to discuss.
Sincerely,
Bolton & Menk, Inc.
6-4
Robert E. Bean,Jr.,P.E.
Senior Water Resources Project Manager
H:\ORNO\_Surface Water Management\MS4 Administration\MCM-5\ 2_Site Plan Reviews\Honey Hill\Honey Hill_PrePlatReview-2 2024-06-19.docx
Bolton&Menk is an equal opportunity employer.
185
Date: October 28, 2024 Item: 19
Presenter: Melanie Curtis, Planner
Section: Consent Agenda
Title: LA24-000043, 1760 Shadywood Rd, Hardcover Variance - Resolution 7521
1.Purpose:
Adopt Resolution No. 7521 reflecting Council's decision from the October 14th meeting.
2.MN§15.99 Application Deadline:
The application was submitted on August 19, 2024, and considered to be complete on September
5th. The 60-day review period will end on November 4, 2024.
3.Background:
At the October 14th meeting, the Council reviewed the applicant's request for variances. After a
discussion and deliberation, the Council voted 5 to 0 on a motion to approve the requested
hardcover variances associated with the renovation resulting in 27.7% hardcover where 29% exists
and 25% is permitted.
As part of the motion, the applicant was directed to include the required back-up turnaround in the
driveway hardcover.
The requested setback variances (allowing encroachments within the 75-foot lake setback, average
lakeshore setback, and side yard setback) were denied.
4.Staff Recommendation:
Staff recommends the Council adopt the draft resolution.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Council should move to adopt Resolution No. 7521 as drafted.
Exhibits
Exhibit A - Draft Resol 7521
186
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
1
A RESOLUTION
APPROVING A VARIANCE FROM
MUNICIPAL ZONING CODE SECTION 78-1700;
AND
DENYING VARIANCES FROM MUNICIPAL ZONING CODE
SECTIONS 78-350 AND 78-1279
FILE NO.LA24-000043
WHEREAS, on August 19, 2024, on behalf of the owner, Archos Architecture and Design
PA, (hereinafter the “Applicant”), applied for variances from the City Code for the property
addressed 1760 Shadywood Road and legally described as:
Lot 17, SHADY WOOD, Hennepin County, Minnesota (hereinafter the “Property”);
WHEREAS, the Applicant has made an application to the City of Orono for a variance to
Orono Municipal Zoning Code Section 78-350 to allow a new 2nd story addition to be
constructed 5.3 feet from the property line, above the home, where a 7.5-foot setback is
required; and
WHEREAS, the Applicant has made an application to the City of Orono for a variance to
Section 78-1279 to allow a new 2nd story addition to encroach 2.5 feet lakeward of the average
lakeshore setback line over the existing footprint; and
WHEREAS, the Applicant has made an application to the City of Orono for a variance to
Section 78-1279 to allow a new 2nd story addition to encroach approximately 2.5 feet into the
75-foot lake setback over the existing footprint; and
WHEREAS, the Applicant has made an application to the City of Orono for a variance to
Section 78-1700 to permit 27.7% hardcover where 25% is permitted and 29% currently exists,
to construct an addition to the home and reconfigure the sidewalk and driveway hardcover; and
WHEREAS, on September 16, 2024 after published and mailed notice in accordance with
Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which
time all persons desiring to be heard concerning this application were given the opportunity to
speak thereon; and
WHEREAS, on September 16, 2024, the Planning Commission voted 4 to 2 in favor of
approval of the variances as proposed; and
187
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
2
WHEREAS, on October 14, 2024, the City Council reviewed the application and the
recommendations of the Planning Commission and City staff; and
WHEREAS, on October 14, 2024, the City Council voted 5 to 0 to approve the requested
hardcover variance conditioned upon the addition of a required driveway turnaround under City
Code Section 78-1681 and directed staff to prepare findings for approval of the hardcover
variances.; and
WHEREAS, on October 14, 2024, the City Council voted 5 to 0 to deny the requested
setback variances and directed staff to prepare findings for denial of the setback variances.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota
hereby approves the requested variance allowing 27.7% hardcover on the property conditioned
upon the addition of a required driveway turnaround; and denies the requested setback
variances as described above based on one or more of the following findings of fact concerning
the Property:
FINDINGS OF FACT:
A1. The analysis contained within staff memos and the exhibits attached to the aforesaid
memos, all minutes from the above-mentioned meetings, and any other materials
distributed at these meetings are hereby incorporated by reference.
A2. The Property is located in the LR-1C One Family Lakeshore Residential Zoning District.
A3. The Property contains 0.25 acres in area and has a defined lot width of 64 feet.
A4. The Property is within Tier 1 and hardcover is limited to 25% according to the
Stormwater Quality Overlay District.
A5. The Applicant has applied for the following variances:
a. Hardcover Variance
b. Side Yard Setback Variance
c. Lake Setback Variance
d. Average Lakeshore Setback Variance
A6. In considering this application for variances, the Council has considered the advice and
recommendation of the Planning Commission and the effect of the proposed variance
upon the health, safety and welfare of the community, existing and anticipated traffic
188
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
3
conditions, light and air, danger of fire, risk to the public safety, and the effect on values
of property in the surrounding area.
ANALYSIS:
B1. “Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance . . . .”
The requested setback variances to construct a second story over the existing home that
encroaches into the side property line, the lake setback and the average lakeshore
setback are not reasonable as the massing and shadowing effect resulting from the
increased building mass/height in the substandard setbacks will exacerbate the existing
condition. This criterion is not met.
Conversely, the variance requested to permit 27.7% hardcover as part of the project
which results in a decrease in the nonconforming hardcover is supported by practical
difficulty. This criterion is met.
B2. “Variances shall only be permitted . . . when the variances are consistent with the
comprehensive plan.”
The setback variances to permit the second story to increase the volume of the home
within substandard setbacks will adversely impact the neighboring property to the north
and therefore would be inconsistent with the comprehensive plan. This criterion is not
met.
The hardcover reduction from 29% to 27.7% is consistent with the goals of the CMP and
would be a benefit of the project. This criterion is met.
B3. “Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance.” ‘Practical difficulties,’ as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable
manner, however, the proposed use is not permitted by the official controls. The
Applicant’s request to permit an upward expansion of the existing nonconforming
footprint within the side,75-lake, and average lakeshore setbacks is not
reasonable as there is an adequate building envelope available.
189
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
4
b. The plight of the landowner is due to circumstances unique to his property not
created by the landowner. The lot size, hardcover level, and the location of the
existing improvements on the Property were not created by the owners; and
c. The variance, if granted, will not alter the essential character of the locality. The
requested variances will result in the home being out of character with the
neighborhood based on the scale and proximity to the northern lot line and the
lake. The new encroachments resulting from the second story of the home will
create additional massing resulting in further reduction in access to sunlight for
the northern neighbors and may alter the character of the locality. This criterion is
not met. The proposed hardcover reduction provides a benefit to the lake and
will move the Property closer to hardcover compliance.
B4. “Economic considerations alone do not constitute practical difficulties.” Economic
considerations have not been a factor in the variance approval determination.
B5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth-sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter
78.”
This condition is not applicable.
B6. “The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located.”
This condition is not applicable, as a residential home is an allowed use in the LR-1C
District.
B7. “The board or council may permit as a variance the temporary use of a one-family dwelling
as a two-family dwelling.”
This condition is not applicable.
B8. “The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property.”
The lot size, home location, and hardcover level are existing conditions that are not
uncommon in the immediate neighborhood.
190
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
5
B9. “The conditions do not apply generally to other land or structures in the district in which the
land is located.”
The location of the home and the hardcover level are existing conditions that are not
unique to the Property.
B10. “The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant.”
Substantial property right is provided by the principal structure. The proposed upward
expansion of the existing nonconforming home into the side, lake, and average lakeshore
setbacks is not a right, however, the Property has a reasonable building envelope that will
support the project in a conforming location. Expanding the home into a setback area with
the proposed hardcover level is not a right. This criterion is not met. The Applicant has
indicated that the proposed hardcover variance resulting in a reduction of hardcover is
necessary to preserve the owner’s property rights.
B11. “The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter.”
Granting the requested variances to expand the mass of the home within the setbacks is
contrary to the intent of the zoning chapter; the reduction in hardcover is in line with the
goals of the ordinance.
B12. “The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty.”
The currently requested variances are not necessary and will merely serve as a
convenience to the owner.
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby denies the
following:
• A variance to Section 78-350 to allow a new 2nd story addition to be constructed 5.3 feet
from the property line, above the home, where a 7.5-foot setback is required; and
• A variance to Section 78-1279 to allow a new 2nd story addition to encroach 2.5 feet
lakeward of the average lakeshore setback line over the existing footprint; and
191
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7521
6
• A variance to Section 78-1279 to allow a new 2nd story addition to encroach
approximately 2.5 feet into the 75-foot lake setback over the existing footprint; and
Further, based upon one or more of the above findings, the Orono City Council hereby
GRANTS A HARDCOVER VARIANCE from Orono Municipal Zoning Code Section 78-1700 to
permit 2,995 square feet or 27.7% hardcover where 25% is permitted and 29% currently
exists, to construct an addition to the home and reconfigure the sidewalk and driveway
hardcover, subject to the following conditions:
C1. Council approval is limited to the hardcover variance and is based on the entire
record and, the above Findings.
C2. The approved project shall conform to all zoning requirements. Any portion of the project
which is not in conformity with City codes may require further Planning Commission and
City Council review.
C3. Authorities granted by this resolution run with the Property not with the Applicants, but
are permissive only and must be exercised by obtaining a building permit for the new
construction and commencing construction of said project. A building permit must be
obtained within one year of the date of Council approval, or the variance will expire on
that date (October 28, 2025).
C4. Violation of or non-compliance with any of the terms and conditions of this resolution
may result in the termination of any authority granted herein.
ADOPTED by the Orono City Council on this 28th day of October, 2024.
CITY OF ORONO:
________________________________
Dennis Walsh, Mayor
ATTEST:
_______________________________
Christine Lusian, City Clerk
192
Date: October 28, 2024 Item: 20
Presenter: Christine Lusian, City Clerk
Section: Public Hearing
Title: Alcohol License
1.Purpose:
The purpose of this action item is to approve an alcohol sales license application.
Public hearing provides the applicant and interested or impacted community members an
opportunity to make a comment, present information, voice concerns, and testify on the record
before the council votes on the decision.
Opportunity for community input (public hearing) is a part of the business licensing process
defined by city code for new alcohol establishments.
2.License Applicant(s):
Talavera Mexican Restaurant of 2160 Wayzata Blvd West has completed application requirements
for a new alcohol sales license (on-sale intoxicating liquor).
City approval and establishment insurance information will be shared with the state for
certification/approval and the license will authorize sales through December 31, 2025.
3.Staff Recommendation:
Allow comment and approve the license.
AGENDA ITEM
COUNCIL ACTION REQUESTED
1) Open a public hearing to allow comments on this item.
2) Close the public hearing.
3) Approve the alcohol sales license.
193
Date: October 28, 2024 Item: 21
Presenter: Maggie Jin, Finance Director
Section: Public Hearing
Title: Certification of Delinquent Utilities and Accounts Receivable - Resolution
7518
1.Purpose:
The purpose of this agenda item is to gain council approval to certify delinquent utility bills to
Hennepin County for collection with the 2025 property taxes payable.
2.Background:
a. Each year the city certifies to the county, all unpaid annual service charges for the septic
program, the recycling program, and all delinquent sewer and water accounts of $50.00 or more, to
be collected with the following year's taxes. In addition to the outstanding amounts delinquent,
eight percent (8%) interest and an administrative fee of $30.00 is added to all accounts.
Additionally, once received by the County, certification fee of $2.50 is added onto the balance.
b. The first notice was sent to delinquent accounts on September 10, 2024. 326 utility accounts,
totaling $175,024.69 and 1 accounts receivable bill, total of $85.50 were delinquent at the time.
The second notice was sent on October 14, 2024. The public hearing notice was published by the
newspaper on October 5 and 12, 2024. As of October 22, 2024, the total to be assessed is
$113,352.24 between 140 properties. A copy of the current assessment roll is included with this
council item. This amount will be decreased by any payments received up to the final payment
date of November 15, 2024.
c. State statute requires the City to hold a public hearing regarding the assessment of these fees
prior to certifying the assessment roll to the County. The hearing is an opportunity for property
owners to ask questions and provide comments regarding the proposed assessment.
3.Staff Recommendation:
Staff recommends adoption of Resolution 7518 Certification of Delinquent Utility Bills and
Accounts Receivable Invoices to Hennepin County for Collection with the 2025 Property Taxes.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Motion to hold the public hearing. Motion to close the public hearing.
Motion to adopt Resolution 7518 Certification of Delinquent Utility Bills and Accounts Receivable
Invoices to Hennepin County for Collection with the 2025 Property Taxes.
Exhibits
Exhibit A. Resolution 7518 Certification of Delinquent Utility Bills and Accounts Receivable
Exhibit B. Assessment Roll
194
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 7518
A RESOLUTION FOR THE
CERTIFICATION OF DELINQUENT UTILITY BILLS AND ACCOUNTS
RECEIVABLE INVOICES TO HENNEPIN COUNTY FOR COLLECTION WITH THE
2025 PROPERTY TAXES
WHEREAS, the City Council of the City of Orono, Minnesota has enacted Chapter 14 of
the Orono City Code which pertains to the payment and collection of water, sewer and storm
water charges and annual service charges for recycling, and the on-site sewage treatment (septic)
program; and
WHEREAS, the City Council of the City of Orono, Minnesota has also enacted Chapter
75 of the Orono City Code which pertains to the payment and collection of general service
charges; and
WHEREAS, the charges identified in the attached list of properties are delinquent in
nature; and
WHEREAS, an advanced ten-day mailed notice and a published notice of the hearing
was given, and the hearing will be held thereon the 28 day of October 2024, at which all persons
desiring to be heard are given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Orono as
follows:
That the Hennepin County Special Assessment Division is hereby authorized to place the
delinquent water, sewer and storm water charges, annual service charges for recycling, the on-site
sewage treatment (septic) program charges, and accounts receivable invoices, on the 2024 property
tax rolls, payable in 2025, at eight percent (8%) per annum, against the specified properties as set
forth in the following Exhibits.
Adopted by the City Council of Orono, Minnesota at a regular meeting held on October 28,
2024.
ATTEST: CITY OF ORONO
___________________________________ __________________________________
Christine Lusian, City Clerk Dennis Walsh, Mayor
195
Parcel ID Amount Fee Total Reason
20-117-23-32-0016 2,169.81$ 30.00$ 2,199.81$ Unpaid Utility Bill
20-117-23-31-0051 905.45$ 30.00$ 935.45$ Unpaid Utility Bill
20-117-23-31-0036 1,415.62$ 30.00$ 1,445.62$ Unpaid Utility Bill
20-117-23-31-0038 1,782.16$ 30.00$ 1,812.16$ Unpaid Utility Bill
20-117-23-34-0012 1,613.60$ 30.00$ 1,643.60$ Unpaid Utility Bill
20-117-23-43-0053 1,529.64$ 30.00$ 1,559.64$ Unpaid Utility Bill
20-117-23-43-0043 2,473.29$ 30.00$ 2,503.29$ Unpaid Utility Bill
17-117-23-43-0011 837.30$ 30.00$ 867.30$ Unpaid Utility Bill
20-117-23-31-0009 620.35$ 30.00$ 650.35$ Unpaid Utility Bill
36-118-23-44-0015 1,126.48$ 30.00$ 1,156.48$ Unpaid Utility Bill
33-118-23-11-0150 1,114.33$ 30.00$ 1,144.33$ Unpaid Utility Bill
20-117-23-24-0045 1,798.37$ 30.00$ 1,828.37$ Unpaid Utility Bill
33-118-23-12-0028 602.70$ 30.00$ 632.70$ Unpaid Utility Bill
21-117-23-22-0011 62.26$ 30.00$ 92.26$ Unpaid Utility Bill
17-117-23-43-0020 1,000.00$ 30.00$ 1,030.00$ Unpaid Utility Bill
17-117-23-43-0019 1,878.99$ 30.00$ 1,908.99$ Unpaid Utility Bill
17-117-23-43-0058 595.00$ 30.00$ 625.00$ Unpaid Utility Bill
17-117-23-43-0057 2,030.53$ 30.00$ 2,060.53$ Unpaid Utility Bill
17-117-23-43-0050 317.39$ 30.00$ 347.39$ Unpaid Utility Bill
17-117-23-43-0106 1,129.84$ 30.00$ 1,159.84$ Unpaid Utility Bill
17-117-23-43-0034 1,730.45$ 30.00$ 1,760.45$ Unpaid Utility Bill
17-117-23-34-0036 1,289.07$ 30.00$ 1,319.07$ Unpaid Utility Bill
17-117-23-34-0040 1,398.99$ 30.00$ 1,428.99$ Unpaid Utility Bill
17-117-23-34-0039 2,073.10$ 30.00$ 2,103.10$ Unpaid Utility Bill
17-117-23-34-0057 582.69$ 30.00$ 612.69$ Unpaid Utility Bill
17-117-23-34-0055 2,049.44$ 30.00$ 2,079.44$ Unpaid Utility Bill
17-117-23-34-0078 735.07$ 30.00$ 765.07$ Unpaid Utility Bill
33-118-23-11-0147 1,475.19$ 30.00$ 1,505.19$ Unpaid Utility Bill
33-118-23-11-0135 367.80$ 30.00$ 397.80$ Unpaid Utility Bill
21-117-23-22-0008 1,070.48$ 30.00$ 1,100.48$ Unpaid Utility Bill
17-117-23-44-0098 1,155.75$ 30.00$ 1,185.75$ Unpaid Utility Bill
17-117-23-44-0060 128.32$ 30.00$ 158.32$ Unpaid Utility Bill
17-117-23-34-0094 442.24$ 30.00$ 472.24$ Unpaid Utility Bill
21-117-23-23-0029 394.21$ 30.00$ 424.21$ Unpaid Utility Bill
17-117-23-31-0042 2,978.26$ 30.00$ 3,008.26$ Unpaid Utility Bill
17-117-23-42-0022 347.87$ 30.00$ 377.87$ Unpaid Utility Bill
17-117-23-42-0008 2,188.17$ 30.00$ 2,218.17$ Unpaid Utility Bill
17-117-23-43-0137 2,418.74$ 30.00$ 2,448.74$ Unpaid Utility Bill
17-117-23-43-0129 1,337.26$ 30.00$ 1,367.26$ Unpaid Utility Bill
17-117-23-43-0128 1,884.44$ 30.00$ 1,914.44$ Unpaid Utility Bill
17-117-23-43-0002 1,653.53$ 30.00$ 1,683.53$ Unpaid Utility Bill
21-117-23-24-0003 831.52$ 30.00$ 861.52$ Unpaid Utility Bill
21-117-23-24-0005 157.91$ 30.00$ 187.91$ Unpaid Utility Bill
21-117-23-24-0054 119.07$ 30.00$ 149.07$ Unpaid Utility Bill
17-117-23-31-0048 1,755.46$ 30.00$ 1,785.46$ Unpaid Utility Bill
City of Orono
2024 Delinquent Bills
Levy #25171
196
17-117-23-31-0034 596.20$ 30.00$ 626.20$ Unpaid Utility Bill
17-117-23-31-0030 249.42$ 30.00$ 279.42$ Unpaid Utility Bill
17-117-23-31-0019 146.58$ 30.00$ 176.58$ Unpaid Utility Bill
20-117-23-22-0002 937.96$ 30.00$ 967.96$ Unpaid Utility Bill
08-117-23-33-0022 712.07$ 30.00$ 742.07$ Unpaid Utility Bill
05-117-23-14-0031 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
10-117-23-24-0022 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
10-117-23-31-0106 377.42$ 30.00$ 407.42$ Unpaid Utility Bill
10-117-23-31-0054 94.44$ 30.00$ 124.44$ Unpaid Utility Bill
10-117-23-31-0048 189.82$ 30.00$ 219.82$ Unpaid Utility Bill
10-117-23-31-0049 286.15$ 30.00$ 316.15$ Unpaid Utility Bill
07-117-23-12-0006 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-24-0017 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
33-118-23-44-0015 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
02-117-23-31-0038 487.23$ 30.00$ 517.23$ Unpaid Utility Bill
07-117-23-44-0011 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-44-0013 1,090.59$ 30.00$ 1,120.59$ Unpaid Utility Bill
05-117-23-14-0059 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-41-0006 776.92$ 30.00$ 806.92$ Unpaid Utility Bill
27-118-23-42-0010 1,001.60$ 30.00$ 1,031.60$ Unpaid Utility Bill
27-118-23-42-0015 779.48$ 30.00$ 809.48$ Unpaid Utility Bill
02-117-23-21-0009 189.82$ 30.00$ 219.82$ Unpaid Utility Bill
36-118-23-34-0013 580.54$ 30.00$ 610.54$ Unpaid Utility Bill
05-117-23-41-0026 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
06-117-23-43-0010 94.44$ 30.00$ 124.44$ Unpaid Utility Bill
07-117-23-11-0014 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-14-0062 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-41-0012 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-41-0086 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
08-117-23-32-0025 383.42$ 30.00$ 413.42$ Unpaid Utility Bill
07-117-23-44-0072 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
08-117-23-33-0075 495.28$ 30.00$ 525.28$ Unpaid Utility Bill
07-117-23-43-0026 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
09-117-23-41-0004 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
08-117-23-43-0022 980.47$ 30.00$ 1,010.47$ Unpaid Utility Bill
08-117-23-43-0010 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-44-0062 1,179.64$ 30.00$ 1,209.64$ Unpaid Utility Bill
02-117-23-31-0041 1,059.61$ 30.00$ 1,089.61$ Unpaid Utility Bill
02-117-23-31-0041 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
06-117-23-41-0049 97.23$ 30.00$ 127.23$ Unpaid Utility Bill
07-117-23-32-0030 1,185.17$ 30.00$ 1,215.17$ Unpaid Utility Bill
07-117-23-31-0017 1,306.08$ 30.00$ 1,336.08$ Unpaid Utility Bill
07-117-23-32-0061 1,082.35$ 30.00$ 1,112.35$ Unpaid Utility Bill
02-117-23-21-0019 481.64$ 30.00$ 511.64$ Unpaid Utility Bill
10-117-23-31-0008 181.43$ 30.00$ 211.43$ Unpaid Utility Bill
33-118-23-44-0032 600.00$ 30.00$ 630.00$ Unpaid Utility Bill
05-117-23-23-0040 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
07-117-23-12-0003 94.44$ 30.00$ 124.44$ Unpaid Utility Bill
10-117-23-24-0032 1,279.64$ 30.00$ 1,309.64$ Unpaid Utility Bill
33-118-23-44-0030 584.28$ 30.00$ 614.28$ Unpaid Utility Bill
197
22-117-23-42-0001 119.46$ 30.00$ 149.46$ Unpaid Utility Bill
22-117-23-31-0001 237.96$ 30.00$ 267.96$ Unpaid Utility Bill
22-117-23-31-0032 60.21$ 30.00$ 90.21$ Unpaid Utility Bill
22-117-23-13-0002 242.32$ 30.00$ 272.32$ Unpaid Utility Bill
03-117-23-34-0001 80.70$ 30.00$ 110.70$ Unpaid Utility Bill
04-117-23-11-0003 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
05-117-23-12-0018 158.46$ 30.00$ 188.46$ Unpaid Utility Bill
06-117-23-11-0004 314.46$ 30.00$ 344.46$ Unpaid Utility Bill
31-118-23-24-0007 314.46$ 30.00$ 344.46$ Unpaid Utility Bill
26-118-23-33-0021 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
02-117-23-33-0002 245.80$ 30.00$ 275.80$ Unpaid Utility Bill
02-117-23-32-0007 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
03-117-23-44-0009 77.85$ 30.00$ 107.85$ Unpaid Utility Bill
03-117-23-44-0007 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
03-117-23-22-0017 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
03-117-23-33-0002 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
09-117-23-11-0010 78.53$ 30.00$ 108.53$ Unpaid Utility Bill
04-117-23-43-0020 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
30-118-23-44-0004 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
28-118-23-32-0018 79.91$ 30.00$ 109.91$ Unpaid Utility Bill
32-118-23-42-0008 240.53$ 30.00$ 270.53$ Unpaid Utility Bill
03-117-23-23-0018 81.92$ 30.00$ 111.92$ Unpaid Utility Bill
33-118-23-31-0015 92.70$ 30.00$ 122.70$ Unpaid Utility Bill
32-118-23-24-0012 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
02-117-23-22-0002 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
06-117-23-22-0004 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
33-118-23-31-0011 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
06-117-23-23-0004 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
36-118-23-13-0007 95.96$ 30.00$ 125.96$ Unpaid Utility Bill
36-118-23-14-0004 160.94$ 30.00$ 190.94$ Unpaid Utility Bill
36-118-23-14-0009 237.89$ 30.00$ 267.89$ Unpaid Utility Bill
09-117-23-21-0017 160.50$ 30.00$ 190.50$ Unpaid Utility Bill
35-118-23-34-0020 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
35-118-23-33-0008 320.56$ 30.00$ 350.56$ Unpaid Utility Bill
06-117-23-32-0006 160.50$ 30.00$ 190.50$ Unpaid Utility Bill
06-117-23-23-0016 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
06-117-23-34-0007 79.91$ 30.00$ 109.91$ Unpaid Utility Bill
31-118-23-43-0018 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
04-117-23-32-0013 240.53$ 30.00$ 270.53$ Unpaid Utility Bill
15-117-23-21-0005 240.53$ 30.00$ 270.53$ Unpaid Utility Bill
36-118-23-31-0015 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
27-118-23-43-0018 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
34-118-23-33-0056 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
32-118-23-44-0009 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
07-117-23-22-0016 320.53$ 30.00$ 350.53$ Unpaid Utility Bill
36-118-23-41-0002 85.50$ 30.00$ 115.50$ Unpaid AR Invoice
109,122.24$ 4,230.00$ 113,352.24$
198
Date: October 28, 2024 Item: 22
Presenter: Maggie Jin, Finance Director
Section: Finance Report
Title: Third Quarter Financial Update
1.Purpose:
The purpose of this item is to provide the Council with year-to-date General Fund Budget
Information. This is for informational purposes only and no action is required.
2.Background:
Information in this report should be considered preliminary and are as of the end of September
2024, which represents 75% of the year.
3.Staff Recommendation:
This is for informational purpose only and no action is required.
AGENDA ITEM
COUNCIL ACTION REQUESTED
No action is required.
Exhibits
Third Quarter Financial Update
199
To: Mayor and Council
From: Maggie Jin, Finance Director
Subject: Third Quarter Financial Report
Date: October 28, 2024
Attachments:
1.General Fund Revenue Summary
2.General Fund Revenue Detail
3.General Fund Revenue Graph
4.General Fund Expenditure Summary
5.General Fund Expenditure Detail
6.Enterprise Fund Detail
The third quarter 2024 year-to-date budget to actual comparisons are included with this memo. Revenues
are currently at 64.8% of budget with adjusted expenditures at 71.1% of budget. Both detailed and
summary data is being presented for review.
General Fund Revenues
Currently, General Fund revenue is at 64.8%. Revenues are anticipated to finish the year over budgeted
levels. The largest General Fund revenue is the property tax levy, which represents 56.9% of the revenue
budget. Tax collections are currently at 50.04% of budget. The remaining half of the budget will be
distributed by the County in December and January. The second largest source of revenue for the City is
Charges for Service, currently at 90.85% of the budget. Police service charge for the second half of the
year was billed to Mound in June, causing the line item to come in higher than the 75% target point of the
year. This line item is anticipated to finish the year at budget. The third largest source of revenue is
Licenses and Permits. Building permits are over what was anticipated in the budget. As the City has very
few vacant lands for development, this line item has been budgeted conservatively as best practice. Other
Governmental revenue is currently at 54.7% at this time due to revenue not yet being received until later
in the year, specifically Police State Aid is not received until October. Interest is also not yet recorded;
this will be recorded at year end with the audit process. A revenue graph is included with this memo for
comparison with previous years.
General Fund Expenditures
General Fund expenditures are currently at 71.1% of the budget, which is on track with being 75%
through the year. Central Services is overbudget due to reallocation of wages of the Parks and Facilities
Superintendent. The position was reorganized to include facilities oversight. Additionally, building
maintenance and supplies costs are higher than budgeted. Public Works is trending overbudget at an
adjustment of 81.28%. This is due to right-of-way tree maintenance and street maintenance. Public Works
– Spring Park is slightly over at 82.91% due to wages. The expenses in this department are offset by the
revenues earned from providing the service. Special Services is another department that is running high
but also has offsetting revenues associated with the expenditures. All other departments are trending
below or at budget. At this time, it is anticipated that General Fund expenditures will be below or at
budget.
200
Third Quarter Financial Report
October 28, 2024
Page 2 of 2
Enterprise Fund
The Enterprise Funds includes the following: Water, Sewer, Recycling, Golf Course, Cable, Stormwater.
Currently, Water Fund is at 79.1% of budget, Sewer is at 92% of budget, Recycling is at 74.3%, Golf
Course is at 91.4% of budget, Cable Fund is at 115% of budget, and Stormwater is at 65.5% of budget.
Enterprise Funds are financed and operated from the fees and charges designed to cover its cost, which
includes potential years of net loss or any future improvements needed to maintain and sustain the
systems.
Summary
In summary, both the revenue and expenditures of the General Fund is in good conditions and a positive
net income is anticipated. Revenue is anticipated to end the year at over budget while expenditures are
anticipated to end the year under budget.
201
Department Sept 30 Budget Percent Dec 31 Percent Sept 30 Budget Balance PercentTaxes 2,950,167 5,664,500 52.08% 5,569,282 98.32% 3,287,252 6,568,600 3,281,348 50.04%Licenses & Permits 546,181 585,200 93.33% 800,796 136.84% 508,376 585,200 76,824 86.87%Other Governmental 536,477 403,000 133.12% 686,539 170.36% 166,849 305,000 138,151 54.70%Charges for Service 3,448,987 3,674,270 93.87% 3,872,700 105.40% 3,384,842 3,725,770 340,928 90.85%Fines 52,179 80,000 65.22% 57,760 72.20% 42,538 85,000 42,462 50.04%Miscellaneous 16 - 0.00% 16 0.00% 5 - (5) 0.00%Interest 493 160,900 0.31% 164,275 102.10% 553 200,660 200,107 0.28%Other Sources & Transfers 18,720 48,400 38.68% 47,347 97.82% 84,420 66,400 (18,020) 127.14%7,553,220 10,616,270 71.15% 11,198,716 105.49% 7,474,834 11,536,630 4,061,796 64.79%AnnualQuarterCity of OronoRevenue Summary with Comparison to BudgetFor The 9 Months Ending September 30, 2023 - 242023 2024
202
CITY OF ORONO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:28PM PAGE: 1
TAXES
101-31010 CURRENT AD VALOREM TAXES 3,245,356.94 3,245,356.94 6,545,100.00 3,299,743.06 49.6
101-31020 DELINQUENT AD VALOREM TAXES 17,042.51 17,042.51 20,000.00 2,957.49 85.2
101-31040 FISCAL DISPARITIES 12,615.42 12,615.42 .00 ( 12,615.42).0
101-31050 PERSONAL PROPERTY TAX 12,337.68 12,337.68 .00 ( 12,337.68).0
101-31060 FORFEITED TAX SALE APPORTIONMT 9.18 9.18 .00 ( 9.18).0
101-31070 RENT CREDIT .00 .00 .00 .00 .0
101-31900 PENALTIES AND INTEREST-TAXES ( 109.37)( 109.37)3,500.00 3,609.37 ( 3.1)
TOTAL TAXES 3,287,252.36 3,287,252.36 6,568,600.00 3,281,347.64 50.0
LICENSES & PERMITS
101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0
101-32110 BEER & LIQUOR LICENSES .00 .00 7,100.00 7,100.00 .0
101-32120 CIGARETTE LICENSES 375.00 375.00 500.00 125.00 75.0
101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0
101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0
101-32170 GARBAGE HAULERS LICENSES 750.00 750.00 1,100.00 350.00 68.2
101-32180 OTHER BUSINESS LICENSE/PERMIT 4,340.00 4,340.00 8,000.00 3,660.00 54.3
101-32230 RENTAL LICENSES 3,460.00 3,460.00 2,000.00 ( 1,460.00)173.0
101-32240 DOG LICENSES 100.00 100.00 .00 ( 100.00).0
101-32510 BUILDING PERMITS 397,911.09 397,911.09 475,000.00 77,088.91 83.8
101-32520 ZONING PERMIT 2,025.00 2,025.00 1,500.00 ( 525.00)135.0
101-32530 MECHANICAL/SEPTIC/OTHER 71,121.48 71,121.48 60,000.00 ( 11,121.48)118.5
101-32590 PLUMBING PERMIT 28,293.26 28,293.26 30,000.00 1,706.74 94.3
TOTAL LICENSES & PERMITS 508,375.83 508,375.83 585,200.00 76,824.17 86.9
OTHER GOVERNMENTS
101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0
101-33390 FEDERAL GRANT-OTHER .00 .00 .00 .00 .0
101-33410 HACA AID .00 .00 .00 .00 .0
101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0
101-33416 POLICE TRAINING REIMBURSEMENT 27,368.34 27,368.34 .00 ( 27,368.34).0
101-33420 FIRE STATE AID .00 .00 .00 .00 .0
101-33421 POLICE STATE AID 188.08 188.08 250,000.00 249,811.92 .1
101-33430 POLICE VEST REIMBURSEMENT .00 .00 25,000.00 25,000.00 .0
101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0
101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0
101-33460 PERA STATE AID .00 .00 .00 .00 .0
101-33490 STATE GRANT-OTHER 139,292.98 139,292.98 30,000.00 ( 109,292.98)464.3
101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0
101-33690 COUNTY GRANT-OTHER .00 .00 .00 .00 .0
101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0
101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0
TOTAL OTHER GOVERNMENTS 166,849.40 166,849.40 305,000.00 138,150.60 54.7
203
CITY OF ORONO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:28PM PAGE: 2
CHARGES FOR SERVICES
101-34100 GENERAL GOVN'T SRV CHARGE 91.00 91.00 .00 ( 91.00).0
101-34200 ADMINISTRATIVE CHARGES FOR SVC 232,650.00 232,650.00 325,000.00 92,350.00 71.6
101-34210 GENERAL TAXABLE SALES/SERVICE 286.35 286.35 100.00 ( 186.35)286.4
101-34220 ASSESSMENTS SEARCHES 20.00 20.00 50.00 30.00 40.0
101-34230 FILING FEES-ELECTIONS/PLATS 18.00 18.00 190.00 172.00 9.5
101-34240 ZONING DISCLOSURE 480.00 480.00 250.00 ( 230.00)192.0
101-34410 PLAN CHECK/SITE EXAM FEES 218,631.15 218,631.15 225,000.00 6,368.85 97.2
101-34420 COND USE-VARIANCE-DEV FEES 16,935.00 16,935.00 20,000.00 3,065.00 84.7
101-34430 ENGINEERING & LEGAL FEES 22,694.03 22,694.03 20,000.00 ( 2,694.03)113.5
101-34440 BLDG PERMITS-MAIL IN FEES .00 .00 .00 .00 .0
101-34450 ON-SITE SEPTIC PROGRAM FEES 35,688.94 35,688.94 47,000.00 11,311.06 75.9
101-34460 COOP AGREEMENT-INSPECTION .00 .00 .00 .00 .0
101-34610 COOP AGREEMENT-POLICE 2,543,508.37 2,543,508.37 2,763,180.00 219,671.63 92.1
101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0
101-34630 POLICE SPECIAL SERVICES 131,053.37 131,053.37 100,000.00 ( 31,053.37)131.1
101-34640 FALSE ALARM FEES .00 .00 500.00 500.00 .0
101-34650 POLICE REPORTS 1,588.30 1,588.30 1,000.00 ( 588.30)158.8
101-34670 POLICE RESERVE RECEIPTS 350.00 350.00 .00 ( 350.00).0
101-34680 EXPLORERS PROGRAM 385.00 385.00 1,000.00 615.00 38.5
101-34781 OFF LEASH ANNUAL PASS ( 55.00)( 55.00).00 55.00 .0
101-34783 PARK RESERVATIONS 10,765.00 10,765.00 7,500.00 ( 3,265.00)143.5
101-34810 COOP AGREEMENT-PUBLIC WORKS 161,205.30 161,205.30 214,000.00 52,794.70 75.3
101-34812 COOP AGREEMENT-PUBLIC WORKS OT .00 .00 .00 .00 .0
101-34815 INTERDEPARTMENTAL SERVICES .00 .00 .00 .00 .0
101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0
101-34830 BRUSH SITE FEES 8,546.70 8,546.70 1,000.00 ( 7,546.70)854.7
TOTAL CHARGES FOR SERVICES 3,384,841.51 3,384,841.51 3,725,770.00 340,928.49 90.9
SOURCE 35
101-35104 OTHER FINES .00 .00 .00 .00 .0
101-35105 ADMIN CITATIONS 2,057.88 2,057.88 10,000.00 7,942.12 20.6
101-35400 COURT FINES 40,479.86 40,479.86 75,000.00 34,520.14 54.0
101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0
101-35420 DOG IMPOUND FEES .00 .00 .00 .00 .0
101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0
TOTAL SOURCE 35 42,537.74 42,537.74 85,000.00 42,462.26 50.0
204
CITY OF ORONO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:28PM PAGE: 3
MISCELLANEOUS
101-37699 UTILITY PENALTIES 4.53 4.53 .00 ( 4.53).0
101-37910 GREEN FEES .00 .00 .00 .00 .0
101-37920 RENTAL-GOLF CARTS & CLUB .00 .00 .00 .00 .0
101-37930 BEER SALES .00 .00 .00 .00 .0
101-37935 POP SALES .00 .00 .00 .00 .0
101-37940 CONCESSIONS-TAXABLE .00 .00 .00 .00 .0
101-37950 CONCESSIONS-NONTAXABLE .00 .00 .00 .00 .0
101-37960 GOLF BALL SALES .00 .00 .00 .00 .0
101-37970 PRO SHOP-TAXABLE .00 .00 .00 .00 .0
101-37980 PRO SHOP-NONTAXABLE .00 .00 .00 .00 .0
101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0
101-37990 OTHER GOLF COURSE RECEIPTS .00 .00 .00 .00 .0
101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0
TOTAL MISCELLANEOUS 4.53 4.53 .00 ( 4.53).0
SOURCE 39
101-39310 INTEREST ON INVESTMENTS .00 .00 200,000.00 200,000.00 .0
101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0
101-39350 INTEREST-NOW ACCOUNT 553.18 553.18 660.00 106.82 83.8
101-39610 MISCELLANEOUS REVENUE 29,189.46 29,189.46 25,000.00 ( 4,189.46)116.8
101-39615 CONVENIENCE FEE .00 .00 .00 .00 .0
101-39620 RENT INCOME 900.00 900.00 5,400.00 4,500.00 16.7
101-39630 CONTRIBUTIONS & DONATIONS 4,110.00 4,110.00 5,000.00 890.00 82.2
101-39640 REFUNDS & REIMBURSEMENTS 55,458.13 55,458.13 1,000.00 ( 54,458.13)5545.8
101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0
101-39670 SALE OF LAND .00 .00 .00 .00 .0
101-39680 SALE OF EQUIPMENT .00 .00 30,000.00 30,000.00 .0
101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0
101-39999 CASH OVER/SHORT .00 .00 .00 .00 .0
TOTAL SOURCE 39 90,210.77 90,210.77 267,060.00 176,849.23 33.8
TOTAL FUND REVENUE 7,480,072.14 7,480,072.14 11,536,630.00 4,056,557.86 64.8
NET REVENUE OVER EXPENDITURES 7,480,072.14 7,480,072.14 11,536,630.00 4,056,557.86 64.8
205
City of Orono0%20%40%60%80%100%120%Q1 2020Q1 2021Q1 2022Q1 2023Q1 2024Q22020Q22021Q22022Q22023Q22024Q32020Q32021Q32022Q32023Q32024YE2020YE2021YE2022YE2023YE2024Comparison To BudetRevenue Comparison206
AdjustedDepartment Sept 30 Budget Percent Dec 31 Percent Sept 30 Budget Balance PercentMayor & Council 39,605 42,750 92.64% 43,660 102.13% 39,553 60,400 20,847 65.48%Administration 347,511 493,600 70.40% 485,705 98.40% 364,549 500,250 135,701 72.87%Elections 24,062 38,800 62.01% 35,816 92.31% 48,800 98,200 49,400 49.69%Communications - - - 11,332 39,000 27,668 29.06%Assessing 127,000 260,000 48.85% 254,000 97.69% 127,000 270,000 143,000 47.04%Finance Department 189,991 334,000 56.88% 334,416 100.12% 222,470 339,600 117,130 65.51%Law/Legal Services 114,182 125,000 91.35% 144,782 115.83% 83,042 128,000 44,958 64.88%Central Services 335,194 317,200 105.67% 415,441 130.97% 356,898 429,400 97,502 83.12%Human Services 9,500 12,400 76.61% 9,500 76.61% - 12,000 12,000 0.00%Police Department 3,991,128 5,592,400 71.37% 5,626,334 100.61% 4,098,672 5,719,910 1,621,238 71.66%Fire Protection 578,198 718,800 80.44% 793,436 110.38% 995,623 1,437,450 441,827 69.26%Building & Zoning 607,843 820,970 74.04% 841,949 102.56% 622,444 862,900 240,456 72.13%Engineering 30,293 20,000 151.47% 35,189 175.94% 8,736 25,000 16,265 34.94%Public Works 537,866 609,500 88.25% 768,804 126.14% 560,871 690,050 (29,412) 81.28%Public Works - SP 84,239 98,500 85.52% 111,366 113.06% 83,247 100,400 17,153 82.91%Parks 293,630 419,950 69.92% 444,117 105.75% 252,094 431,750 197,156 58.39%Brush Site 24,777 43,300 57.22% 32,748 75.63% 29,887 50,920 21,033 58.69%Special Services 304,780 251,300 121.28% 424,069 168.75% 147,075 111,400 (35,675) 132.02%Special Projects - 30,000 0.00% 1,184,775 0.00% - 30,000 30,000 0.00%Transfer to Other Funds 400,000 400,000 100.00% 400,000 100.00% 150,000 200,000 50,000 75.00%8,039,800 10,628,470 75.64% 12,386,106 116.54% 8,202,291 11,536,630 3,218,248 71.10%Quarter Annual2023 2024City of OronoExpenditure Summary with Comparison to BudgetFor The 9 Months Ending September 30, 2023 - 24207
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 1
MAYOR & COUNCIL
101-41110-101 FULL-TIME EMPLOYEES REGULAR 15,166.80 15,166.80 18,200.00 3,033.20 83.3
101-41110-122 FICA 1,160.20 1,160.20 1,400.00 239.80 82.9
101-41110-151 WORKER'S COMP INSURANCE PREM 75.00 75.00 100.00 25.00 75.0
101-41110-313 IT SERVICES 825.00 825.00 1,100.00 275.00 75.0
101-41110-319 PROFESSIONAL SERVICES 1,151.00 1,151.00 20,000.00 18,849.00 5.8
101-41110-433 MEMBERSHIPS 17,348.00 17,348.00 14,000.00 ( 3,348.00)123.9
101-41110-437 TRAINING & DEVELOPMENT 1,712.70 1,712.70 1,600.00 ( 112.70)107.0
101-41110-439 MEETING EXPENSES 2,114.10 2,114.10 4,000.00 1,885.90 52.9
101-41110-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0
TOTAL MAYOR & COUNCIL 39,552.80 39,552.80 60,400.00 20,847.20 65.5
ADMINISTRATION
101-41300-101 FULL-TIME EMPLOYEES REGULAR 261,937.97 261,937.97 342,900.00 80,962.03 76.4
101-41300-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,300.00 1,300.00 .0
101-41300-103 PART-TIME EMPLOYEES 16,755.67 16,755.67 30,000.00 13,244.33 55.9
101-41300-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 1,000.00 1,000.00 .0
101-41300-111 OTHER .00 .00 .00 .00 .0
101-41300-121 PERA 21,077.41 21,077.41 28,100.00 7,022.59 75.0
101-41300-122 FICA 21,477.24 21,477.24 28,700.00 7,222.76 74.8
101-41300-135 CITY BENEFIT CONTRIBUTION 30,519.73 30,519.73 45,900.00 15,380.27 66.5
101-41300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-41300-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-41300-151 WORKER'S COMP INSURANCE PREM 75.00 75.00 100.00 25.00 75.0
101-41300-208 BOOKS & PERIODICALS 35.00 35.00 .00 ( 35.00).0
101-41300-313 IT SERVICES 6,000.00 6,000.00 8,000.00 2,000.00 75.0
101-41300-319 PROFESSIONAL SERVICES 2,578.50 2,578.50 5,000.00 2,421.50 51.6
101-41300-331 TRAVEL EXPENSES .00 .00 1,500.00 1,500.00 .0
101-41300-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
101-41300-433 MEMBERSHIPS 435.00 435.00 1,000.00 565.00 43.5
101-41300-437 TRAINING & DEVELOPMENT 1,844.95 1,844.95 2,250.00 405.05 82.0
101-41300-439 MEETING EXPENSES .00 .00 500.00 500.00 .0
101-41300-489 OTHER MISCELLANEOUS CHARGES 1,812.27 1,812.27 4,000.00 2,187.73 45.3
TOTAL ADMINISTRATION 364,548.74 364,548.74 500,250.00 135,701.26 72.9
208
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 2
ELECTIONS
101-41410-101 FULL-TIME EMPLOYEES REGULAR 17,080.37 17,080.37 23,400.00 6,319.63 73.0
101-41410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0
101-41410-104 TEMPORARY/SEASONAL EMPLOYEES 22,608.95 22,608.95 50,000.00 27,391.05 45.2
101-41410-121 PERA 1,219.14 1,219.14 1,800.00 580.86 67.7
101-41410-122 FICA 1,424.48 1,424.48 1,900.00 475.52 75.0
101-41410-135 CITY BENEFIT CONTRIBUTION 3,218.76 3,218.76 5,600.00 2,381.24 57.5
101-41410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-41410-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0
101-41410-221 EQUIPMENT PARTS & ACCESSORIES 227.24 227.24 8,000.00 7,772.76 2.8
101-41410-240 SMALL TOOLS AND MINOR EQUIP .00 .00 500.00 500.00 .0
101-41410-313 IT SERVICES 825.00 825.00 1,100.00 275.00 75.0
101-41410-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-41410-322 POSTAGE 1.28 1.28 .00 ( 1.28).0
101-41410-331 TRAVEL EXPENSES 215.34 215.34 400.00 184.66 53.8
101-41410-340 GENERAL ADVERTISING 327.58 327.58 450.00 122.42 72.8
101-41410-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
101-41410-437 TRAINING & DEVELOPMENT 34.28 34.28 50.00 15.72 68.6
101-41410-439 MEETING EXPENSES 1,098.12 1,098.12 3,000.00 1,901.88 36.6
101-41410-489 OTHER MISCELLANEOUS CHARGES 519.76 519.76 1,000.00 480.24 52.0
TOTAL ELECTIONS 48,800.30 48,800.30 98,200.00 49,399.70 49.7
COMMUNICATIONS
101-41430-101 FULL-TIME EMPLOYEES REGULAR .00 .00 5,100.00 5,100.00 .0
101-41430-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
101-41430-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
101-41430-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-41430-121 PERA .00 .00 500.00 500.00 .0
101-41430-122 FICA .00 .00 400.00 400.00 .0
101-41430-135 CITY BENEFIT CONTRIBUTION .00 .00 700.00 700.00 .0
101-41430-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0
101-41430-313 IT SERVICES 1,500.00 1,500.00 2,000.00 500.00 75.0
101-41430-315 WEBSITE HOSTING .00 .00 7,300.00 7,300.00 .0
101-41430-322 POSTAGE 3,263.02 3,263.02 4,000.00 736.98 81.6
101-41430-325 NEWSLETTERS 6,568.54 6,568.54 12,000.00 5,431.46 54.7
101-41430-352 PRINTING & PUBLISHING .00 .00 1,000.00 1,000.00 .0
101-41430-416 SOFTWARE LICENSING .00 .00 6,000.00 6,000.00 .0
TOTAL COMMUNICATIONS 11,331.56 11,331.56 39,000.00 27,668.44 29.1
209
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 3
FINANCE DEPARTMENT
101-41500-101 FULL-TIME EMPLOYEES REGULAR 167,090.95 167,090.95 240,200.00 73,109.05 69.6
101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0
101-41500-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
101-41500-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-41500-121 PERA 12,521.01 12,521.01 18,000.00 5,478.99 69.6
101-41500-122 FICA 12,827.90 12,827.90 18,400.00 5,572.10 69.7
101-41500-135 CITY BENEFIT CONTRIBUTION 17,827.40 17,827.40 45,400.00 27,572.60 39.3
101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-41500-151 WORKER'S COMP INSURANCE PREM 1,200.00 1,200.00 1,600.00 400.00 75.0
101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0
101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0
101-41500-313 IT SERVICES 7,500.00 7,500.00 10,000.00 2,500.00 75.0
101-41500-331 TRAVEL EXPENSES 82.80 82.80 200.00 117.20 41.4
101-41500-433 MEMBERSHIPS 580.00 580.00 600.00 20.00 96.7
101-41500-437 TRAINING & DEVELOPMENT 2,839.64 2,839.64 5,000.00 2,160.36 56.8
TOTAL FINANCE DEPARTMENT 222,469.70 222,469.70 339,600.00 117,130.30 65.5
ASSESSING
101-41550-302 ASSESSING SERVICES 127,000.00 127,000.00 270,000.00 143,000.00 47.0
TOTAL ASSESSING 127,000.00 127,000.00 270,000.00 143,000.00 47.0
LAW/LEGAL SERVICES
101-41600-305 LEGAL-REPRESENTATION .00 .00 .00 .00 .0
101-41600-306 LEGAL-PROSECUTION 29,961.19 29,961.19 45,000.00 15,038.81 66.6
101-41600-307 LEGAL-CONSULTING 52,517.03 52,517.03 75,000.00 22,482.97 70.0
101-41600-308 CODE ENFORCEMENT .00 .00 2,000.00 2,000.00 .0
101-41600-309 JAIL CHARGES 563.52 563.52 6,000.00 5,436.48 9.4
TOTAL LAW/LEGAL SERVICES 83,041.74 83,041.74 128,000.00 44,958.26 64.9
HUMAN SERVICES
101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 12,000.00 12,000.00 .0
TOTAL HUMAN SERVICES .00 .00 12,000.00 12,000.00 .0
210
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 4
CENTRAL SERVICES
101-41900-101 FULL-TIME EMPLOYEES REGULAR 37,953.61 37,953.61 .00 ( 37,953.61).0
101-41900-103 PART-TIME EMPLOYEES 1,693.77 1,693.77 64,800.00 63,106.23 2.6
101-41900-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-41900-121 PERA 2,281.72 2,281.72 4,900.00 2,618.28 46.6
101-41900-122 FICA 2,377.67 2,377.67 5,000.00 2,622.33 47.6
101-41900-135 CITY BENEFIT CONTRIBUTION 1,098.48 1,098.48 21,300.00 20,201.52 5.2
101-41900-151 WORKER'S COMP INSURANCE PREM 3,150.00 3,150.00 4,200.00 1,050.00 75.0
101-41900-201 OFFICE SUPPLIES 5,823.80 5,823.80 11,000.00 5,176.20 52.9
101-41900-221 EQUIPMENT PARTS & ACCESSORIES 7,817.63 7,817.63 1,000.00 ( 6,817.63)781.8
101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES 15,030.45 15,030.45 6,000.00 ( 9,030.45)250.5
101-41900-226 CLOTHING & PERSONAL EQUIPMENT 395.08 395.08 .00 ( 395.08).0
101-41900-301 AUDITING AND ACCT'G SERVICES 31,866.00 31,866.00 34,200.00 2,334.00 93.2
101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0
101-41900-311 DATA PROCESSING COMMUNICATION .00 .00 .00 .00 .0
101-41900-312 BANK FEES 476.75 476.75 1,000.00 523.25 47.7
101-41900-313 IT SERVICES 48,750.00 48,750.00 65,000.00 16,250.00 75.0
101-41900-314 FLEET SERVICES 2,250.00 2,250.00 3,000.00 750.00 75.0
101-41900-319 PROFESSIONAL SERVICES 17,653.55 17,653.55 8,000.00 ( 9,653.55)220.7
101-41900-321 TELEPHONE 11,608.04 11,608.04 16,000.00 4,391.96 72.6
101-41900-322 POSTAGE 1,622.01 1,622.01 5,500.00 3,877.99 29.5
101-41900-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0
101-41900-340 GENERAL ADVERTISING 1,386.00 1,386.00 .00 ( 1,386.00).0
101-41900-352 PRINTING & PUBLISHING 6,940.98 6,940.98 22,000.00 15,059.02 31.6
101-41900-361 GENERAL LIABILITY INS 10,125.00 10,125.00 13,500.00 3,375.00 75.0
101-41900-362 UMBRELLA LIABILITY INS 24,000.00 24,000.00 32,000.00 8,000.00 75.0
101-41900-363 BONDS INSURANCE .00 .00 .00 .00 .0
101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0
101-41900-365 BOILER & MACHINERY INS .00 .00 .00 .00 .0
101-41900-366 PROPERTY INSURANCE 9,000.00 9,000.00 12,000.00 3,000.00 75.0
101-41900-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0
101-41900-368 AUTOMOTIVE INSURANCE 2,625.00 2,625.00 3,500.00 875.00 75.0
101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
101-41900-381 GAS & ELECTRIC 27,287.29 27,287.29 40,000.00 12,712.71 68.2
101-41900-382 CITY UTILITIES 6,281.18 6,281.18 7,500.00 1,218.82 83.8
101-41900-401 REPAIRS/MAINT-OFFICE EQUIP 4,087.71 4,087.71 500.00 ( 3,587.71)817.5
101-41900-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0
101-41900-404 REPAIRS/MAINT-BLDGS/GROUNDS 40,193.18 40,193.18 46,000.00 5,806.82 87.4
101-41900-407 JANITORIAL SERVICES .00 .00 .00 .00 .0
101-41900-413 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0
101-41900-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
101-41900-441 LICENSES & TAXES .00 .00 500.00 500.00 .0
101-41900-489 OTHER MISCELLANEOUS CHARGES 7,223.32 7,223.32 1,000.00 ( 6,223.32)722.3
101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0
101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0
TOTAL CENTRAL SERVICES 330,998.22 330,998.22 429,400.00 98,401.78 77.1
211
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 5
POLICE DEPARTMENT
101-42110-101 FULL-TIME EMPLOYEES REGULAR 2,295,646.62 2,295,646.62 3,124,300.00 828,653.38 73.5
101-42110-102 FULL-TIME EMPLOYEES OVERTIME 85,494.32 85,494.32 50,000.00 ( 35,494.32)171.0
101-42110-103 PART-TIME EMPLOYEES 31,908.06 31,908.06 80,000.00 48,091.94 39.9
101-42110-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-42110-105 SPECIALTY PAY 16,487.99 16,487.99 33,000.00 16,512.01 50.0
101-42110-106 CSO/CADETS 29,114.08 29,114.08 25,100.00 ( 4,014.08)116.0
101-42110-121 PERA 405,029.26 405,029.26 546,700.00 141,670.74 74.1
101-42110-122 FICA 48,836.05 48,836.05 63,500.00 14,663.95 76.9
101-42110-135 CITY BENEFIT CONTRIBUTION 359,052.33 359,052.33 427,100.00 68,047.67 84.1
101-42110-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-42110-151 WORKER'S COMP INSURANCE PREM 187,725.00 187,725.00 250,300.00 62,575.00 75.0
101-42110-201 OFFICE SUPPLIES 3,100.79 3,100.79 8,000.00 4,899.21 38.8
101-42110-208 BOOKS & PERIODICALS 37.00 37.00 1,000.00 963.00 3.7
101-42110-212 MOTOR FUELS & LUBRICANTS 63,341.77 63,341.77 140,000.00 76,658.23 45.2
101-42110-221 EQUIPMENT PARTS & ACCESSORIES 3,568.48 3,568.48 15,000.00 11,431.52 23.8
101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES .00 .00 .00 .00 .0
101-42110-226 CLOTHING & PERSONAL EQUIPMENT 21,736.94 21,736.94 33,000.00 11,263.06 65.9
101-42110-228 TRAINING SUPPLIES 4,123.54 4,123.54 20,000.00 15,876.46 20.6
101-42110-229 EXPLORERS PROGRAM EXPENSES 325.43 325.43 2,500.00 2,174.57 13.0
101-42110-230 ANIMAL SUPPLIES .00 .00 .00 .00 .0
101-42110-240 SMALL TOOLS AND MINOR EQUIP 2,563.01 2,563.01 6,500.00 3,936.99 39.4
101-42110-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0
101-42110-307 LEGAL-CONSULTING 2,680.00 2,680.00 8,000.00 5,320.00 33.5
101-42110-310 LOGIS-APPLICATIONS 71,246.00 71,246.00 110,810.00 39,564.00 64.3
101-42110-311 DATA PROCESSING COMMUNICATION 18,420.14 18,420.14 10,000.00 ( 8,420.14)184.2
101-42110-313 IT SERVICES 112,500.00 112,500.00 150,000.00 37,500.00 75.0
101-42110-314 FLEET SERVICES 18,750.00 18,750.00 25,000.00 6,250.00 75.0
101-42110-317 ANIMAL CARE 641.00 641.00 2,500.00 1,859.00 25.6
101-42110-318 ANIMAL PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-42110-319 PROFESSIONAL SERVICES 21,941.00 21,941.00 35,000.00 13,059.00 62.7
101-42110-321 TELEPHONE 12,953.18 12,953.18 24,000.00 11,046.82 54.0
101-42110-322 POSTAGE 343.68 343.68 500.00 156.32 68.7
101-42110-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0
101-42110-331 TRAVEL EXPENSES .00 .00 300.00 300.00 .0
101-42110-340 GENERAL ADVERTISING 113.34 113.34 .00 ( 113.34).0
101-42110-352 PRINTING & PUBLISHING 297.21 297.21 1,500.00 1,202.79 19.8
101-42110-361 GENERAL LIABILITY INS 67,500.00 67,500.00 90,000.00 22,500.00 75.0
101-42110-362 UMBRELLA LIABILITY INS 24,000.00 24,000.00 32,000.00 8,000.00 75.0
101-42110-366 PROPERTY INSURANCE 750.00 750.00 1,000.00 250.00 75.0
101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0
101-42110-368 AUTOMOTIVE INSURANCE 12,750.00 12,750.00 17,000.00 4,250.00 75.0
101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0
101-42110-381 GAS & ELECTRIC 10,941.65 10,941.65 20,000.00 9,058.35 54.7
101-42110-382 CITY UTILITIES 2,452.03 2,452.03 3,000.00 547.97 81.7
101-42110-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 1,000.00 1,000.00 .0
101-42110-402 REPAIRS/MAINT-AUTO EQUIP 4,396.09 4,396.09 20,000.00 15,603.91 22.0
101-42110-403 REPAIRS/MAINT-MISC. EQUIP 2,014.28 2,014.28 5,500.00 3,485.72 36.6
101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS 6,988.79 6,988.79 15,000.00 8,011.21 46.6
101-42110-407 JANITORIAL SERVICES .00 .00 15,500.00 15,500.00 .0
101-42110-413 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0
212
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 6
101-42110-414 EDP/COMMUNICATIONS EQUIP RENT 22,908.82 22,908.82 34,000.00 11,091.18 67.4
101-42110-416 SOFTWARE LICENSING (698.86)( 698.86).00 698.86 .0
101-42110-433 MEMBERSHIPS 4,049.32 4,049.32 5,000.00 950.68 81.0
101-42110-436 TOWING CHARGES 998.00 998.00 .00 ( 998.00).0
101-42110-437 TRAINING & DEVELOPMENT 32,890.41 32,890.41 40,000.00 7,109.59 82.2
101-42110-438 DISTRIBUTION TO OTHER GOVMNTS .00 .00 .00 .00 .0
101-42110-439 MEETING EXPENSES 1,090.22 1,090.22 2,000.00 909.78 54.5
101-42110-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
101-42110-441 LICENSES & TAXES 105.00 105.00 1,300.00 1,195.00 8.1
101-42110-489 OTHER MISCELLANEOUS CHARGES 214.88 214.88 2,500.00 2,285.12 8.6
101-42110-520 BUILDINGS AND STRUCTURES .00 .00 .00 .00 .0
101-42110-550 AUTOMOTIVE EQUIPMENT 79,352.17 79,352.17 200,000.00 120,647.83 39.7
101-42110-560 FURNITURE AND FIXTURES .00 .00 .00 .00 .0
101-42110-570 OFFICE EQUIP AND FURNISHINGS .00 .00 500.00 500.00 .0
101-42110-575 IT HARDWARE & APPLICATIONS 7,995.00 7,995.00 .00 ( 7,995.00).0
101-42110-580 OTHER EQUIPMENT .00 .00 21,000.00 21,000.00 .0
TOTAL POLICE DEPARTMENT 4,098,674.02 4,098,674.02 5,719,910.00 1,621,235.98 71.7
213
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 7
FIRE PROTECTION SERVICES
101-42260-101 FULL-TIME EMPLOYEES REGULAR 97,728.00 97,728.00 129,600.00 31,872.00 75.4
101-42260-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
101-42260-103 PART-TIME EMPLOYEES 108,659.00 108,659.00 124,800.00 16,141.00 87.1
101-42260-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 69,000.00 69,000.00 .0
101-42260-107 POC FIRE FIGHTERS 3,616.00 3,616.00 .00 ( 3,616.00).0
101-42260-121 PERA 36,520.41 36,520.41 45,000.00 8,479.59 81.2
101-42260-122 FICA 3,253.99 3,253.99 4,700.00 1,446.01 69.2
101-42260-135 CITY BENEFIT CONTRIBUTION 9,752.22 9,752.22 18,600.00 8,847.78 52.4
101-42260-151 WORKER'S COMP INSURANCE PREM 32,400.00 32,400.00 43,200.00 10,800.00 75.0
101-42260-201 OFFICE SUPPLIES 2,141.89 2,141.89 1,000.00 ( 1,141.89)214.2
101-42260-203 PRINTED FORMS AND PAPER 1,745.74 1,745.74 10,000.00 8,254.26 17.5
101-42260-208 PUBLIC SAFETY ED MATERIALS 671.97 671.97 1,200.00 528.03 56.0
101-42260-212 MOTOR FUELS & LUBRICANTS 4,274.20 4,274.20 5,000.00 725.80 85.5
101-42260-215 SHOP SUPPLIES 1,891.07 1,891.07 1,000.00 ( 891.07)189.1
101-42260-216 CHEMICALS 29.98 29.98 1,000.00 970.02 3.0
101-42260-219 MEDICAL SUPPLIES 10,524.80 10,524.80 2,000.00 ( 8,524.80)526.2
101-42260-221 EQUIPMENT PARTS & ACCESSORIES 2,385.01 2,385.01 2,000.00 ( 385.01)119.3
101-42260-223 BLDG/GROUNDS MAINT. SUPPLIES 2,641.18 2,641.18 1,000.00 ( 1,641.18)264.1
101-42260-226 CLOTHING & PERSONAL EQUIPMENT 35,667.91 35,667.91 117,000.00 81,332.09 30.5
101-42260-228 TRAINING SUPPLIES 505.29 505.29 500.00 ( 5.29)101.1
101-42260-240 SMALL TOOLS AND MINOR EQUIP 2,211.56 2,211.56 4,000.00 1,788.44 55.3
101-42260-305 MEDICALS 4,041.92 4,041.92 10,000.00 5,958.08 40.4
101-42260-307 LEGAL-CONSULTING 901.00 901.00 2,000.00 1,099.00 45.1
101-42260-310 TURN OUT GEAR WASHING-REPAIR 3,233.07 3,233.07 15,000.00 11,766.93 21.6
101-42260-313 IT SERVICES 30,000.00 30,000.00 40,000.00 10,000.00 75.0
101-42260-314 FLEET SERVICES 9,982.50 9,982.50 13,310.00 3,327.50 75.0
101-42260-318 FIRE SERVICES 480,899.50 480,899.50 664,940.00 184,040.50 72.3
101-42260-319 PROFESSIONAL SERVICES 9,541.30 9,541.30 12,000.00 2,458.70 79.5
101-42260-321 TELEPHONE 9,880.71 9,880.71 4,000.00 ( 5,880.71)247.0
101-42260-331 TRAVEL EXPENSES 292.20 292.20 500.00 207.80 58.4
101-42260-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
101-42260-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
101-42260-361 GENERAL LIABILITY INS 4,875.00 4,875.00 6,500.00 1,625.00 75.0
101-42260-362 UMBRELLA LIABILITY INS 375.00 375.00 500.00 125.00 75.0
101-42260-366 PROPERTY INSURANCE 375.00 375.00 500.00 125.00 75.0
101-42260-367 EQUIPMENT FLOATERS INS 750.00 750.00 1,000.00 250.00 75.0
101-42260-368 AUTOMOTIVE INSURANCE 750.00 750.00 1,000.00 250.00 75.0
101-42260-381 GAS & ELECTRIC 3,982.57 3,982.57 14,000.00 10,017.43 28.5
101-42260-382 CITY UTILITIES 526.98 526.98 2,600.00 2,073.02 20.3
101-42260-402 REPAIRS/MAINT-AUTO EQUIP 12,627.13 12,627.13 5,000.00 ( 7,627.13)252.5
101-42260-403 REPAIRS/MAINT-MISC. EQUIP 10,968.70 10,968.70 2,000.00 ( 8,968.70)548.4
101-42260-414 EDP/COMMUNICATIONS EQUIP RENT 28,304.34 28,304.34 36,000.00 7,695.66 78.6
101-42260-433 MEMBERSHIPS 1,710.00 1,710.00 2,500.00 790.00 68.4
101-42260-437 TRAINING & DEVELOPMENT 14,393.84 14,393.84 20,000.00 5,606.16 72.0
101-42260-439 MEETING EXPENSES 391.69 391.69 1,000.00 608.31 39.2
101-42260-441 LICENSES & TAXES 21.45 21.45 .00 ( 21.45).0
101-42260-489 OTHER MISCELLANEOUS CHARGES 10,753.43 10,753.43 2,500.00 ( 8,253.43)430.1
TOTAL FIRE PROTECTION SERVICES 996,197.55 996,197.55 1,437,450.00 441,252.45 69.3
214
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:30PM PAGE: 8
BUILDING & ZONING
101-42400-101 FULL-TIME EMPLOYEES REGULAR 420,072.35 420,072.35 569,400.00 149,327.65 73.8
101-42400-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0
101-42400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
101-42400-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-42400-121 PERA 31,472.35 31,472.35 42,700.00 11,227.65 73.7
101-42400-122 FICA 31,498.11 31,498.11 43,600.00 12,101.89 72.2
101-42400-135 CITY BENEFIT CONTRIBUTION 88,440.00 88,440.00 104,000.00 15,560.00 85.0
101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-42400-151 WORKER'S COMP INSURANCE PREM 3,000.00 3,000.00 4,000.00 1,000.00 75.0
101-42400-208 BOOKS & PERIODICALS .00 .00 350.00 350.00 .0
101-42400-212 MOTOR FUELS & LUBRICANTS 1,140.18 1,140.18 .00 ( 1,140.18).0
101-42400-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 200.00 200.00 .0
101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 1,000.00 1,000.00 .0
101-42400-240 SMALL TOOLS AND MINOR EQUIP .00 .00 500.00 500.00 .0
101-42400-304 ENGINEERING-CONSULTING .00 .00 1,000.00 1,000.00 .0
101-42400-305 GIS/MAPPING 1,851.00 1,851.00 2,000.00 149.00 92.6
101-42400-307 LEGAL-CONSULTING 7,921.47 7,921.47 15,000.00 7,078.53 52.8
101-42400-310 INSPECTION SERVICES 3,202.50 3,202.50 20,000.00 16,797.50 16.0
101-42400-312 BANK FEES .00 .00 .00 .00 .0
101-42400-313 IT SERVICES 22,500.00 22,500.00 30,000.00 7,500.00 75.0
101-42400-314 FLEET SERVICES 1,125.00 1,125.00 1,500.00 375.00 75.0
101-42400-319 PROFESSIONAL SERVICES 1,810.00 1,810.00 10,000.00 8,190.00 18.1
101-42400-321 TELEPHONE 1,161.38 1,161.38 2,500.00 1,338.62 46.5
101-42400-331 TRAVEL EXPENSES .00 .00 250.00 250.00 .0
101-42400-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
101-42400-352 PRINTING & PUBLISHING 1,421.42 1,421.42 1,600.00 178.58 88.8
101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
101-42400-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0
101-42400-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0
101-42400-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
101-42400-433 MEMBERSHIPS 85.00 85.00 2,000.00 1,915.00 4.3
101-42400-437 TRAINING & DEVELOPMENT 5,742.86 5,742.86 11,000.00 5,257.14 52.2
101-42400-439 MEETING EXPENSES .00 .00 100.00 100.00 .0
101-42400-441 LICENSES & TAXES .00 .00 .00 .00 .0
TOTAL BUILDING & ZONING 622,443.62 622,443.62 862,900.00 240,456.38 72.1
215
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 9
PUBLIC WORKS DEPARTMENT
101-43000-101 FULL-TIME EMPLOYEES REGULAR 188,518.70 188,518.70 204,900.00 16,381.30 92.0
101-43000-102 FULL-TIME EMPLOYEES OVERTIME 4,605.08 4,605.08 11,000.00 6,394.92 41.9
101-43000-121 PERA 14,282.36 14,282.36 15,000.00 717.64 95.2
101-43000-122 FICA 14,044.39 14,044.39 16,500.00 2,455.61 85.1
101-43000-135 CITY BENEFIT CONTRIBUTION 23,350.46 23,350.46 34,900.00 11,549.54 66.9
101-43000-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-43000-151 WORKER'S COMP INSURANCE PREM 10,200.00 10,200.00 13,600.00 3,400.00 75.0
101-43000-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0
101-43000-212 MOTOR FUELS & LUBRICANTS 202.45 202.45 .00 ( 202.45).0
101-43000-221 EQUIPMENT PARTS & ACCESSORIES 9,962.41 9,962.41 2,000.00 ( 7,962.41)498.1
101-43000-222 VEHICLE EQUIPMENT & PARTS 3,185.24 3,185.24 .00 ( 3,185.24).0
101-43000-224 STREET MAINT. MATERIALS/SUPPLY 69,775.95 69,775.95 85,000.00 15,224.05 82.1
101-43000-225 TREE MAINT. - MATERIALS/SUPPLY .00 .00 .00 .00 .0
101-43000-226 CLOTHING & PERSONAL EQUIPMENT 6,860.61 6,860.61 11,000.00 4,139.39 62.4
101-43000-240 SMALL TOOLS AND MINOR EQUIP 4,424.94 4,424.94 4,500.00 75.06 98.3
101-43000-304 PW ENGINEERING-CONSULTING 3,283.00 3,283.00 1,000.00 ( 2,283.00)328.3
101-43000-305 GIS/MAPPING 665.00 665.00 1,000.00 335.00 66.5
101-43000-313 IT SERVICES 7,500.00 7,500.00 10,000.00 2,500.00 75.0
101-43000-314 FLEET SERVICES 90,000.00 90,000.00 120,000.00 30,000.00 75.0
101-43000-319 PROFESSIONAL SERVICES 1,224.92 1,224.92 .00 ( 1,224.92).0
101-43000-321 TELEPHONE 4,255.96 4,255.96 4,500.00 244.04 94.6
101-43000-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
101-43000-340 GENERAL ADVERTISING 1,724.90 1,724.90 .00 ( 1,724.90).0
101-43000-381 GAS & ELECTRIC 2,600.18 2,600.18 6,500.00 3,899.82 40.0
101-43000-386 STREET LIGHTING 24,584.96 24,584.96 35,000.00 10,415.04 70.2
101-43000-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
101-43000-403 REPAIRS/MAINT-MISC. EQUIP 6,504.55 6,504.55 10,000.00 3,495.45 65.1
101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS 9,344.32 9,344.32 10,000.00 655.68 93.4
101-43000-405 TREE - REPAIRS/MAINT.38,730.60 38,730.60 .00 ( 38,730.60).0
101-43000-408 CONTRACTED STREET MAINT.171,591.00 171,591.00 80,000.00 ( 91,591.00)214.5
101-43000-414 EDP/COMMUNICATIONS EQUIP RENT 611.16 611.16 2,400.00 1,788.84 25.5
101-43000-415 OTHER EQUIPMENT RENTALS 3,395.24 3,395.24 4,000.00 604.76 84.9
101-43000-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
101-43000-433 MEMBERSHIPS 25.56 25.56 500.00 474.44 5.1
101-43000-437 TRAINING & DEVELOPMENT 2,440.34 2,440.34 6,000.00 3,559.66 40.7
101-43000-441 LICENSES & TAXES 28.50 28.50 .00 ( 28.50).0
101-43000-489 OTHER MISCELLANEOUS CHARGES 1,883.47 1,883.47 750.00 ( 1,133.47)251.1
101-43000-590 STREET CONSTRUCTION .00 .00 .00 .00 .0
TOTAL PUBLIC WORKS DEPARTMENT 719,806.25 719,806.25 690,050.00 ( 29,756.25)104.3
216
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 10
PUBLIC WORKS - SPRING PARK
101-43050-101 FULL-TIME EMPLOYEES REGULAR 59,643.92 59,643.92 69,100.00 9,456.08 86.3
101-43050-102 FULL-TIME EMPLOYEES OVERTIME 1,450.71 1,450.71 .00 ( 1,450.71).0
101-43050-121 PERA 4,481.22 4,481.22 5,200.00 718.78 86.2
101-43050-122 FICA 4,439.90 4,439.90 5,300.00 860.10 83.8
101-43050-135 CITY BENEFIT CONTRIBUTION 7,255.81 7,255.81 13,300.00 6,044.19 54.6
101-43050-151 WORKER'S COMP INSURANCE PREM 4,125.00 4,125.00 5,500.00 1,375.00 75.0
101-43050-224 STREET MAINT. MATERIALS/SUPPLY .00 .00 .00 .00 .0
101-43050-227 UTILITY SYSTEM MAINT. SUPPLIES .00 .00 .00 .00 .0
101-43050-313 IT SERVICES 375.00 375.00 500.00 125.00 75.0
101-43050-314 FLEET SERVICES 1,125.00 1,125.00 1,500.00 375.00 75.0
101-43050-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-43050-489 OTHER MISCELLANEOUS CHARGES 350.00 350.00 .00 ( 350.00).0
TOTAL PUBLIC WORKS - SPRING PARK 83,246.56 83,246.56 100,400.00 17,153.44 82.9
BRUSH SITE
101-43100-104 TEMPORARY/SEASONAL EMPLOYEES 9,196.03 9,196.03 11,500.00 2,303.97 80.0
101-43100-121 PERA 689.75 689.75 .00 ( 689.75).0
101-43100-122 FICA 703.50 703.50 900.00 196.50 78.2
101-43100-151 WORKER'S COMP INSURANCE PREM 525.00 525.00 700.00 175.00 75.0
101-43100-223 BLDG/GROUNDS MAINT. SUPPLIES 303.71 303.71 250.00 ( 53.71)121.5
101-43100-312 BANK FEES 19.79 19.79 .00 ( 19.79).0
101-43100-313 IT SERVICES 375.00 375.00 500.00 125.00 75.0
101-43100-321 TELEPHONE 1,583.68 1,583.68 950.00 ( 633.68)166.7
101-43100-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
101-43100-361 GENERAL LIABILITY INS 75.00 75.00 100.00 25.00 75.0
101-43100-381 GAS & ELECTRIC 255.65 255.65 370.00 114.35 69.1
101-43100-404 REPAIRS/MAINT-BLDGS/GROUNDS 15,714.48 15,714.48 35,000.00 19,285.52 44.9
101-43100-415 OTHER EQUIPMENT RENTALS 536.86 536.86 650.00 113.14 82.6
101-43100-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0
TOTAL BRUSH SITE 29,978.45 29,978.45 50,920.00 20,941.55 58.9
ENGINEERING
101-43170-303 ENGINEERING-RETAINER 184.00 184.00 .00 ( 184.00).0
101-43170-304 ENGINEERING-CONSULTING 1,154.00 1,154.00 10,000.00 8,846.00 11.5
101-43170-305 GIS/MAPPING 7,581.50 7,581.50 15,000.00 7,418.50 50.5
TOTAL ENGINEERING 8,919.50 8,919.50 25,000.00 16,080.50 35.7
217
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 11
RECYCLING PICK-UP PROGRAM
101-43270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0
101-43270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
101-43270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0
101-43270-121 PERA .00 .00 .00 .00 .0
101-43270-122 FICA .00 .00 .00 .00 .0
101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0
101-43270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0
101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0
101-43270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0
101-43270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-43270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
101-43270-442 SPRING,FALL,X-MAS CLEANUP .00 .00 .00 .00 .0
101-43270-444 ORGANICS RECYCLING .00 .00 .00 .00 .0
TOTAL RECYCLING PICK-UP PROGRAM .00 .00 .00 .00 .0
SPECIAL SERVICES
101-43280-102 FULL-TIME EMPLOYEES OVERTIME 47,238.28 47,238.28 35,000.00 ( 12,238.28)135.0
101-43280-121 PERA 7,094.24 7,094.24 2,600.00 ( 4,494.24)272.9
101-43280-122 FICA 582.93 582.93 2,700.00 2,117.07 21.6
101-43280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0
101-43280-151 WORKER'S COMP INSURANCE PREM 825.00 825.00 1,100.00 275.00 75.0
101-43280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0
101-43280-304 ENGINEERING-CONSULTING 15,375.25 15,375.25 50,000.00 34,624.75 30.8
101-43280-307 LEGAL-CONSULTING 13,568.39 13,568.39 20,000.00 6,431.61 67.8
101-43280-319 PROFESSIONAL SERVICES 2,160.00 2,160.00 .00 ( 2,160.00).0
101-43280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0
101-43280-438 DISTRIBUTION TO OTHER GOVMNTS 61,549.06 61,549.06 .00 ( 61,549.06).0
101-43280-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0
101-43280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0
TOTAL SPECIAL SERVICES 148,393.15 148,393.15 111,400.00 ( 36,993.15)133.2
SPECIAL PROJECTS-CONTINGENCIES
101-43290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0
101-43290-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0
101-43290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-43290-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0
101-43290-510 LAND .00 .00 .00 .00 .0
101-43290-720 OPERATING TRANSFERS 150,000.00 150,000.00 200,000.00 50,000.00 75.0
101-43290-800 SPECIAL PROJECTS, CONTINGENCY 10,000.00 10,000.00 30,000.00 20,000.00 33.3
TOTAL SPECIAL PROJECTS-CONTINGENCIES 160,000.00 160,000.00 230,000.00 70,000.00 69.6
218
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 12
PARKS
101-45200-101 FULL-TIME EMPLOYEES REGULAR 83,819.85 83,819.85 192,500.00 108,680.15 43.5
101-45200-102 FULL-TIME EMPLOYEES OVERTIME 49.70 49.70 .00 ( 49.70).0
101-45200-103 PART-TIME EMPLOYEES 6,441.48 6,441.48 .00 ( 6,441.48).0
101-45200-104 TEMPORARY/SEASONAL EMPLOYEES 25,727.00 25,727.00 16,700.00 ( 9,027.00)154.1
101-45200-121 PERA 6,439.45 6,439.45 14,400.00 7,960.55 44.7
101-45200-122 FICA 8,514.11 8,514.11 15,900.00 7,385.89 53.6
101-45200-135 CITY BENEFIT CONTRIBUTION 12,371.22 12,371.22 23,900.00 11,528.78 51.8
101-45200-151 WORKER'S COMP INSURANCE PREM 11,925.00 11,925.00 15,900.00 3,975.00 75.0
101-45200-212 MOTOR FUELS & LUBRICANTS 3,603.99 3,603.99 300.00 ( 3,303.99)1201.3
101-45200-216 CHEMICALS 831.57 831.57 10,000.00 9,168.43 8.3
101-45200-221 EQUIPMENT PARTS & ACCESSORIES 2,262.66 2,262.66 13,400.00 11,137.34 16.9
101-45200-223 BUILDING MAINT SUPPLIES 4,069.90 4,069.90 15,000.00 10,930.10 27.1
101-45200-225 TREE MAINT. - MATERIALS/SUPPLY .00 .00 .00 .00 .0
101-45200-226 CLOTHING & PERSONAL EQUIPMENT 930.89 930.89 2,000.00 1,069.11 46.5
101-45200-240 SMALL TOOLS AND MINOR EQUIP 1,467.14 1,467.14 2,500.00 1,032.86 58.7
101-45200-304 ENGINEERING-CONSULTING 467.00 467.00 1,000.00 533.00 46.7
101-45200-305 GIS/MAPPING 342.00 342.00 1,000.00 658.00 34.2
101-45200-313 IT SERVICES 1,125.00 1,125.00 1,500.00 375.00 75.0
101-45200-314 FLEET SERVICES 5,250.00 5,250.00 7,000.00 1,750.00 75.0
101-45200-316 EVENT SERVICES .00 .00 .00 .00 .0
101-45200-319 PROFESSIONAL SERVICES 501.00 501.00 10,000.00 9,499.00 5.0
101-45200-321 TELEPHONE 1,858.02 1,858.02 1,000.00 ( 858.02)185.8
101-45200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
101-45200-352 PRINTING & PUBLISHING 54.91 54.91 450.00 395.09 12.2
101-45200-381 GAS & ELECTRIC (66.01)( 66.01)600.00 666.01 ( 11.0)
101-45200-386 LIGHTING .00 .00 .00 .00 .0
101-45200-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
101-45200-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0
101-45200-404 REPAIRS/MAINT-BLDGS/GROUNDS 50,444.11 50,444.11 73,000.00 22,555.89 69.1
101-45200-405 TREE - REPAIRS/MAINT.6,000.00 6,000.00 .00 ( 6,000.00).0
101-45200-415 OTHER EQUIPMENT RENTALS 6,710.53 6,710.53 11,000.00 4,289.47 61.0
101-45200-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
101-45200-433 MEMBERSHIPS .00 .00 .00 .00 .0
101-45200-437 TRAINING & DEVELOPMENT .00 .00 1,000.00 1,000.00 .0
101-45200-439 MEETING EXPENSES 9.92 9.92 .00 ( 9.92).0
101-45200-441 LICENSES & TAXES 132.39 132.39 500.00 367.61 26.5
101-45200-488 PARK COMMISSION .00 .00 1,000.00 1,000.00 .0
101-45200-489 OTHER MISCELLANEOUS CHARGES 8,435.16 8,435.16 200.00 ( 8,235.16)4217.6
101-45200-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0
TOTAL PARKS 249,717.99 249,717.99 431,750.00 182,032.01 57.8
219
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 13
GOLF COURSE
101-45210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0
101-45210-091 BEER FOR RESALE .00 .00 .00 .00 .0
101-45210-092 SOFT DRINKS FOR RESALE .00 .00 .00 .00 .0
101-45210-093 CONCESSIONS FOR RESALE-TXBL .00 .00 .00 .00 .0
101-45210-094 CONCESSIONS FOR RESALE-NONTAX .00 .00 .00 .00 .0
101-45210-095 PRO SHOP ITEMS FOR RESALE .00 .00 .00 .00 .0
101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0
101-45210-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0
101-45210-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
101-45210-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
101-45210-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
101-45210-121 PERA .00 .00 .00 .00 .0
101-45210-122 FICA .00 .00 .00 .00 .0
101-45210-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0
101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0
101-45210-143 OPEB EXPENSE .00 .00 .00 .00 .0
101-45210-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0
101-45210-201 OFFICE SUPPLIES .00 .00 .00 .00 .0
101-45210-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0
101-45210-216 CHEMICALS .00 .00 .00 .00 .0
101-45210-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0
101-45210-223 BUILDING MAINT SUPPLIES .00 .00 .00 .00 .0
101-45210-225 LANDSCAPE SUPPLIES .00 .00 .00 .00 .0
101-45210-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0
101-45210-240 SMALL TOOLS AND MINOR EQUIP .00 .00 .00 .00 .0
101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0
101-45210-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0
101-45210-307 LEGAL-CONSULTING .00 .00 .00 .00 .0
101-45210-312 BANK FEES .00 .00 .00 .00 .0
101-45210-313 IT SERVICES .00 .00 .00 .00 .0
101-45210-314 FLEET SERVICES .00 .00 .00 .00 .0
101-45210-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
101-45210-321 TELEPHONE .00 .00 .00 .00 .0
101-45210-322 POSTAGE .00 .00 .00 .00 .0
101-45210-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
101-45210-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
101-45210-343 OTHER ADVERTISING .00 .00 .00 .00 .0
101-45210-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
101-45210-361 GENERAL LIABILITY INS .00 .00 .00 .00 .0
101-45210-362 UMBRELLA LIABILITY INS .00 .00 .00 .00 .0
101-45210-365 BOILER & MACHINERY INS .00 .00 .00 .00 .0
101-45210-366 PROPERTY INSURANCE .00 .00 .00 .00 .0
101-45210-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0
101-45210-368 AUTOMOTIVE INSURANCE .00 .00 .00 .00 .0
101-45210-369 DRAM SHOP INSURANCE .00 .00 .00 .00 .0
101-45210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
101-45210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0
101-45210-381 GAS & ELECTRIC .00 .00 .00 .00 .0
101-45210-382 CITY UTILITIES .00 .00 .00 .00 .0
101-45210-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
101-45210-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
101-45210-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0
220
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/21/2024 05:31PM PAGE: 14
101-45210-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 .00 .00 .00 .0
101-45210-409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0
101-45210-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0
101-45210-432 UNCOLLECTIBLE CHECKS-CASH .00 .00 .00 .00 .0
101-45210-433 MEMBERSHIPS .00 .00 .00 .00 .0
101-45210-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0
101-45210-438 ADMINISTRATIVE CHARGE .00 .00 .00 .00 .0
101-45210-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
101-45210-441 LICENSES & TAXES .00 .00 .00 .00 .0
101-45210-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0
TOTAL GOLF COURSE .00 .00 .00 .00 .0
TOTAL FUND EXPENDITURES 8,345,120.15 8,345,120.15 11,536,630.00 3,191,509.85 72.3
NET REVENUE OVER EXPENDITURES (8,345,120.15)( 8,345,120.15)( 11,536,630.00)( 3,191,509.85)( 72.3)
221
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER OPERATING FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 1
WATER
601-49400-101 FULL-TIME EMPLOYEES REGULAR 178,349.52 178,349.52 237,900.00 59,550.48 75.0
601-49400-102 FULL-TIME EMPLOYEES OVERTIME 5,913.14 5,913.14 10,000.00 4,086.86 59.1
601-49400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
601-49400-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 16,000.00 16,000.00 .0
601-49400-121 PERA 13,665.11 13,665.11 18,600.00 4,934.89 73.5
601-49400-122 FICA 13,869.81 13,869.81 20,200.00 6,330.19 68.7
601-49400-129 PENSION EXPENSE .00 .00 .00 .00 .0
601-49400-135 CITY BENEFIT CONTRIBUTION 31,891.83 31,891.83 39,100.00 7,208.17 81.6
601-49400-143 OPEB EXPENSE .00 .00 .00 .00 .0
601-49400-151 WORKER'S COMP INSURANCE PREM 9,975.00 9,975.00 13,300.00 3,325.00 75.0
601-49400-201 OFFICE SUPPLIES 920.31 920.31 1,000.00 79.69 92.0
601-49400-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0
601-49400-212 MOTOR FUELS & LUBRICANTS 2,764.85 2,764.85 .00 ( 2,764.85).0
601-49400-216 CHEMICALS AND CHEM PRODUCTS 26,599.56 26,599.56 55,000.00 28,400.44 48.4
601-49400-221 EQUIPMENT PARTS & ACCESSORIES 233.55 233.55 500.00 266.45 46.7
601-49400-222 VEHICLE EQUIPMENT & PARTS .00 .00 .00 .00 .0
601-49400-223 BLDG/GROUNDS MAINT. SUPPLIES 362.93 362.93 3,700.00 3,337.07 9.8
601-49400-226 CLOTHING & PERSONAL EQUIPMENT 1,347.43 1,347.43 1,100.00 ( 247.43)122.5
601-49400-227 UTILITY SYSTEM MAINT. SUPPLIES 32,043.57 32,043.57 40,000.00 7,956.43 80.1
601-49400-240 SMALL TOOLS AND MINOR EQUIP 721.58 721.58 1,200.00 478.42 60.1
601-49400-301 AUDITING AND ACCT'G SERVICES 6,500.00 6,500.00 6,500.00 .00 100.0
601-49400-304 ENGINEERING-CONSULTING 2,664.00 2,664.00 10,000.00 7,336.00 26.6
601-49400-305 GIS/MAPPING 8,344.65 8,344.65 10,000.00 1,655.35 83.5
601-49400-307 LEGAL-CONSULTING .00 .00 1,000.00 1,000.00 .0
601-49400-312 BANK FEES 4,358.47 4,358.47 5,000.00 641.53 87.2
601-49400-313 IT SERVICES 16,500.00 16,500.00 22,000.00 5,500.00 75.0
601-49400-314 FLEET SERVICES 37,725.00 37,725.00 50,300.00 12,575.00 75.0
601-49400-319 PROFESSIONAL SERVICES .00 .00 100.00 100.00 .0
601-49400-321 TELEPHONE 3,820.21 3,820.21 5,000.00 1,179.79 76.4
601-49400-322 POSTAGE 4,003.80 4,003.80 5,000.00 996.20 80.1
601-49400-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
601-49400-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
601-49400-352 PRINTING & PUBLISHING 24.40 24.40 1,000.00 975.60 2.4
601-49400-361 GENERAL LIABILITY INS 4,500.00 4,500.00 6,000.00 1,500.00 75.0
601-49400-362 UMBRELLA LIABILITY INS 750.00 750.00 1,000.00 250.00 75.0
601-49400-366 PROPERTY INSURANCE 5,250.00 5,250.00 7,000.00 1,750.00 75.0
601-49400-367 EQUIPMENT FLOATERS INS 2,400.00 2,400.00 3,200.00 800.00 75.0
601-49400-368 AUTOMOTIVE INSURANCE 3,150.00 3,150.00 4,200.00 1,050.00 75.0
601-49400-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
601-49400-381 GAS & ELECTRIC 50,711.23 50,711.23 105,000.00 54,288.77 48.3
601-49400-382 CITY UTILITIES 1,277.44 1,277.44 2,000.00 722.56 63.9
601-49400-387 INTERGOVERNMENTAL SERVICES 40,181.85 40,181.85 55,000.00 14,818.15 73.1
601-49400-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
601-49400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
601-49400-403 REPAIRS/MAINT-MISC. EQUIP 2,367.44 2,367.44 3,000.00 632.56 78.9
601-49400-404 REPAIRS/MAINT-BLDGS/GROUNDS 19,769.25 19,769.25 2,000.00 ( 17,769.25)988.5
601-49400-405 REPAIRS/MAINT-WATERMAINS/PLANT 115,799.44 115,799.44 90,000.00 ( 25,799.44)128.7
601-49400-409 DEPRECIATION & AMORTIZATION 187,500.00 187,500.00 250,000.00 62,500.00 75.0
601-49400-414 EDP/COMMUNICATIONS EQUIP RENT 611.16 611.16 .00 ( 611.16).0
601-49400-415 OTHER EQUIPMENT RENTALS .00 .00 300.00 300.00 .0
601-49400-416 SOFTWARE LICENSING 400.00 400.00 .00 ( 400.00).0
601-49400-433 MEMBERSHIPS 743.00 743.00 2,500.00 1,757.00 29.7
222
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER OPERATING FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 2
601-49400-437 TRAINING & DEVELOPMENT 3,263.00 3,263.00 5,200.00 1,937.00 62.8
601-49400-438 ADMINISTRATIVE CHARGE 86,250.00 86,250.00 115,000.00 28,750.00 75.0
601-49400-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
601-49400-441 LICENSES & TAXES 2,019.64 2,019.64 .00 ( 2,019.64).0
601-49400-488 FINES & PENALTIES .00 .00 .00 .00 .0
601-49400-489 OTHER MISCELLANEOUS CHARGES 1,506.50 1,506.50 5,000.00 3,493.50 30.1
601-49400-611 BOND INTEREST .00 .00 10,000.00 10,000.00 .0
601-49400-612 OTHER LONG-TERM OBLIG INTEREST .00 .00 .00 .00 .0
601-49400-613 OTHER INTEREST EXPENSE .00 .00 .00 .00 .0
601-49400-720 OPERATING TRANSFERS 175,725.00 175,725.00 159,300.00 ( 16,425.00)110.3
TOTAL WATER 1,106,773.67 1,106,773.67 1,399,200.00 292,426.33 79.1
TOTAL FUND EXPENDITURES 1,106,773.67 1,106,773.67 1,399,200.00 292,426.33 79.1
NET REVENUE OVER EXPENDITURES (1,106,773.67)( 1,106,773.67)( 1,399,200.00)( 292,426.33)( 79.1)
223
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER OPERATING FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 3
SEWER
602-49450-101 FULL-TIME EMPLOYEES REGULAR 179,941.16 179,941.16 224,600.00 44,658.84 80.1
602-49450-102 FULL-TIME EMPLOYEES OVERTIME 5,824.53 5,824.53 28,000.00 22,175.47 20.8
602-49450-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
602-49450-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 16,000.00 16,000.00 .0
602-49450-121 PERA 13,784.34 13,784.34 19,000.00 5,215.66 72.6
602-49450-122 FICA 13,966.47 13,966.47 20,600.00 6,633.53 67.8
602-49450-129 PENSION EXPENSE .00 .00 .00 .00 .0
602-49450-135 CITY BENEFIT CONTRIBUTION 26,074.77 26,074.77 40,600.00 14,525.23 64.2
602-49450-143 OPEB EXPENSE .00 .00 .00 .00 .0
602-49450-151 WORKER'S COMP INSURANCE PREM 9,900.00 9,900.00 13,200.00 3,300.00 75.0
602-49450-201 OFFICE SUPPLIES 943.30 943.30 2,000.00 1,056.70 47.2
602-49450-212 MOTOR FUELS & LUBRICANTS 3,673.12 3,673.12 .00 ( 3,673.12).0
602-49450-221 EQUIPMENT PARTS & ACCESSORIES 644.49 644.49 .00 ( 644.49).0
602-49450-222 VEHICLE EQUIPMENT & PARTS 5,976.85 5,976.85 .00 ( 5,976.85).0
602-49450-223 BLDG/GROUNDS MAINT. SUPPLIES .00 .00 1,500.00 1,500.00 .0
602-49450-226 CLOTHING & PERSONAL EQUIPMENT 1,228.98 1,228.98 1,500.00 271.02 81.9
602-49450-227 UTILITY SYSTEM MAINT. SUPPLIES 7,188.15 7,188.15 10,000.00 2,811.85 71.9
602-49450-240 SMALL TOOLS AND MINOR EQUIP 1,369.23 1,369.23 2,500.00 1,130.77 54.8
602-49450-301 AUDITING AND ACCT'G SERVICES 8,000.00 8,000.00 8,000.00 .00 100.0
602-49450-304 ENGINEERING-CONSULTING .00 .00 5,000.00 5,000.00 .0
602-49450-305 GIS/MAPPING 10,043.75 10,043.75 12,000.00 1,956.25 83.7
602-49450-307 LEGAL-CONSULTING .00 .00 500.00 500.00 .0
602-49450-312 BANK FEES 4,358.43 4,358.43 7,500.00 3,141.57 58.1
602-49450-313 IT SERVICES 16,500.00 16,500.00 22,000.00 5,500.00 75.0
602-49450-314 FLEET SERVICES 37,620.00 37,620.00 50,160.00 12,540.00 75.0
602-49450-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
602-49450-321 TELEPHONE 1,465.35 1,465.35 4,400.00 2,934.65 33.3
602-49450-322 POSTAGE 4,104.64 4,104.64 5,000.00 895.36 82.1
602-49450-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
602-49450-340 GENERAL ADVERTISING .00 .00 .00 .00 .0
602-49450-352 PRINTING & PUBLISHING 91.51 91.51 .00 ( 91.51).0
602-49450-361 GENERAL LIABILITY INS 8,250.00 8,250.00 11,000.00 2,750.00 75.0
602-49450-362 UMBRELLA LIABILITY INS .00 .00 .00 .00 .0
602-49450-366 PROPERTY INSURANCE 2,325.00 2,325.00 3,100.00 775.00 75.0
602-49450-367 EQUIPMENT FLOATERS INS 255.00 255.00 340.00 85.00 75.0
602-49450-368 AUTOMOTIVE INSURANCE 825.00 825.00 1,100.00 275.00 75.0
602-49450-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
602-49450-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0
602-49450-381 GAS & ELECTRIC 20,430.53 20,430.53 35,000.00 14,569.47 58.4
602-49450-382 CITY UTILITIES 500.00 500.00 1,100.00 600.00 45.5
602-49450-383 MCES-SEWER 643,415.62 643,415.62 770,690.00 127,274.38 83.5
602-49450-387 INTERGOVERNMENTAL SERVICES 70,925.62 70,925.62 115,000.00 44,074.38 61.7
602-49450-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
602-49450-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
602-49450-403 REPAIRS/MAINT-MISC. EQUIP 29,579.45 29,579.45 5,000.00 ( 24,579.45)591.6
602-49450-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 .00 500.00 500.00 .0
602-49450-406 REPAIRS/MAINT-SWR LINES/LIFTS 103,066.38 103,066.38 120,000.00 16,933.62 85.9
602-49450-408 LOSS ON DISPOSAL OF ASSETS .00 .00 .00 .00 .0
602-49450-409 DEPRECIATION & AMORTIZATION 318,750.00 318,750.00 425,000.00 106,250.00 75.0
602-49450-414 EDP/COMMUNICATIONS EQUIP RENT 611.17 611.17 .00 ( 611.17).0
602-49450-415 OTHER EQUIPMENT RENTALS .00 .00 1,000.00 1,000.00 .0
602-49450-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
224
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER OPERATING FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 4
602-49450-433 MEMBERSHIPS .00 .00 750.00 750.00 .0
602-49450-437 TRAINING & DEVELOPMENT 2,134.46 2,134.46 4,500.00 2,365.54 47.4
602-49450-438 ADMINISTRATIVE CHARGE 86,250.00 86,250.00 115,000.00 28,750.00 75.0
602-49450-439 MEETING EXPENSES 15.00 15.00 .00 ( 15.00).0
602-49450-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
602-49450-441 LICENSES & TAXES 45.00 45.00 .00 ( 45.00).0
602-49450-443 REPAIRS/MAINT-I&I REDUCTION .00 .00 75,000.00 75,000.00 .0
602-49450-489 OTHER MISCELLANEOUS CHARGES 547.50 547.50 5,000.00 4,452.50 11.0
602-49450-613 OTHER INTEREST EXPENSE .00 .00 .00 .00 .0
602-49450-720 OPERATING TRANSFERS 1,053,225.00 1,053,225.00 744,300.00 ( 308,925.00)141.5
TOTAL SEWER 2,693,849.80 2,693,849.80 2,927,440.00 233,590.20 92.0
TOTAL FUND EXPENDITURES 2,693,849.80 2,693,849.80 2,927,440.00 233,590.20 92.0
NET REVENUE OVER EXPENDITURES (2,693,849.80)( 2,693,849.80)( 2,927,440.00)( 233,590.20)( 92.0)
225
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
CONTRACTED RECYCLING FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 5
RECYCLING
603-49500-101 FULL-TIME EMPLOYEES REGULAR 6,819.81 6,819.81 10,300.00 3,480.19 66.2
603-49500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 3,200.00 3,200.00 .0
603-49500-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0
603-49500-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0
603-49500-121 PERA 511.31 511.31 1,000.00 488.69 51.1
603-49500-122 FICA 545.11 545.11 1,000.00 454.89 54.5
603-49500-129 PENSION EXPENSE .00 .00 .00 .00 .0
603-49500-135 CITY BENEFIT CONTRIBUTION 1,629.25 1,629.25 2,900.00 1,270.75 56.2
603-49500-143 OPEB EXPENSE .00 .00 .00 .00 .0
603-49500-151 WORKER'S COMP INSURANCE PREM 75.00 75.00 100.00 25.00 75.0
603-49500-221 EQUIPMENT PARTS & ACCESSORIES 109.95 109.95 .00 ( 109.95).0
603-49500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0
603-49500-307 LEGAL-CONSULTING .00 .00 .00 .00 .0
603-49500-312 BANK FEES .00 .00 .00 .00 .0
603-49500-313 IT SERVICES 3,750.00 3,750.00 5,000.00 1,250.00 75.0
603-49500-316 CONTRACT RECYCLING PICKUP 172,908.66 172,908.66 225,000.00 52,091.34 76.9
603-49500-319 PROFESSIONAL SERVICES 90.45 90.45 .00 ( 90.45).0
603-49500-322 POSTAGE .00 .00 .00 .00 .0
603-49500-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
603-49500-352 PRINTING & PUBLISHING .00 .00 500.00 500.00 .0
603-49500-361 GENERAL LIABILITY INS 750.00 750.00 1,000.00 250.00 75.0
603-49500-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
603-49500-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
603-49500-438 ADMINISTRATIVE CHARGE 1,950.00 1,950.00 2,600.00 650.00 75.0
603-49500-442 SPRING,FALL,X-MAS CLEANUP 12,761.86 12,761.86 18,000.00 5,238.14 70.9
603-49500-444 ORGANICS RECYCLING 969.01 969.01 3,000.00 2,030.99 32.3
603-49500-489 OTHER MISCELLANEOUS CHARGES 392.20 392.20 .00 ( 392.20).0
TOTAL RECYCLING 203,262.61 203,262.61 273,600.00 70,337.39 74.3
TOTAL FUND EXPENDITURES 203,262.61 203,262.61 273,600.00 70,337.39 74.3
NET REVENUE OVER EXPENDITURES (203,262.61)( 203,262.61)( 273,600.00)( 70,337.39)( 74.3)
226
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GOLF COURSE
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 6
GOLF COURSE
613-49830-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0
613-49830-091 BEER FOR RESALE 9,163.13 9,163.13 8,000.00 ( 1,163.13)114.5
613-49830-092 SOFT DRINKS FOR RESALE .00 .00 4,000.00 4,000.00 .0
613-49830-093 CONCESSIONS FOR RESALE-TXBL 3,038.22 3,038.22 1,500.00 ( 1,538.22)202.6
613-49830-094 CONCESSIONS FOR RESALE-NONTAX 2,408.10 2,408.10 2,000.00 ( 408.10)120.4
613-49830-095 PRO SHOP ITEMS FOR RESALE 8,524.68 8,524.68 4,000.00 ( 4,524.68)213.1
613-49830-099 OTHER FOR RESALE .00 .00 .00 .00 .0
613-49830-101 FULL-TIME EMPLOYEES REGULAR 103,019.96 103,019.96 52,050.00 ( 50,969.96)197.9
613-49830-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
613-49830-103 PART-TIME EMPLOYEES (5,529.50)( 5,529.50)16,300.00 21,829.50 ( 33.9)
613-49830-104 TEMPORARY EMPLOYEES REGULAR 38,080.95 38,080.95 65,180.00 27,099.05 58.4
613-49830-121 PERA 7,726.46 7,726.46 9,980.00 2,253.54 77.4
613-49830-122 FICA 11,043.42 11,043.42 14,840.00 3,796.58 74.4
613-49830-129 PENSION EXPENSE .00 .00 .00 .00 .0
613-49830-135 CITY BENEFIT CONTRIBUTION 13,514.68 13,514.68 11,990.00 ( 1,524.68)112.7
613-49830-142 UNEMPLOYMENT BENEFIT PAYMENTS 1,520.65 1,520.65 .00 ( 1,520.65).0
613-49830-143 OPEB EXPENSE .00 .00 .00 .00 .0
613-49830-151 WORKER'S COMP INSURANCE PREM 7,020.00 7,020.00 9,360.00 2,340.00 75.0
613-49830-201 OFFICE SUPPLIES 690.66 690.66 500.00 ( 190.66)138.1
613-49830-212 MOTOR FUELS & LUBRICANTS 526.04 526.04 12,000.00 11,473.96 4.4
613-49830-216 CHEMICALS 1,112.71 1,112.71 10,000.00 8,887.29 11.1
613-49830-221 EQUIPMENT PARTS & ACCESSORIES 889.70 889.70 2,500.00 1,610.30 35.6
613-49830-223 BLDG/GROUNDS MAINT. SUPPLIES 2,384.68 2,384.68 8,000.00 5,615.32 29.8
613-49830-225 LANDSCAPE SUPPLIES 2,889.28 2,889.28 .00 ( 2,889.28).0
613-49830-226 CLOTHING & PERSONAL EQUIPMENT 670.43 670.43 500.00 ( 170.43)134.1
613-49830-240 SMALL TOOLS AND MINOR EQUIP .00 .00 6,000.00 6,000.00 .0
613-49830-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0
613-49830-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0
613-49830-307 LEGAL-CONSULTING .00 .00 .00 .00 .0
613-49830-312 BANK FEES 9,538.13 9,538.13 15,000.00 5,461.87 63.6
613-49830-313 IT SERVICES 1,875.00 1,875.00 2,500.00 625.00 75.0
613-49830-314 FLEET SERVICES 11,250.00 11,250.00 15,000.00 3,750.00 75.0
613-49830-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
613-49830-321 TELEPHONE 3,421.89 3,421.89 5,000.00 1,578.11 68.4
613-49830-322 POSTAGE .00 .00 .00 .00 .0
613-49830-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
613-49830-340 GENERAL ADVERTISING 1,779.20 1,779.20 1,000.00 ( 779.20)177.9
613-49830-352 PRINTING & PUBLISHING .00 .00 2,000.00 2,000.00 .0
613-49830-361 GENERAL LIABILITY INS 4,500.00 4,500.00 6,000.00 1,500.00 75.0
613-49830-362 UMBRELLA LIABILITY INS .00 .00 .00 .00 .0
613-49830-365 BOILER & MACHINERY INS 375.00 375.00 500.00 125.00 75.0
613-49830-366 PROPERTY INSURANCE 4,500.00 4,500.00 6,000.00 1,500.00 75.0
613-49830-367 EQUIPMENT FLOATERS INS 375.00 375.00 500.00 125.00 75.0
613-49830-368 AUTOMOTIVE INSURANCE 375.00 375.00 500.00 125.00 75.0
613-49830-369 DRAM SHOP INSURANCE 900.00 900.00 1,200.00 300.00 75.0
613-49830-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
613-49830-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0
613-49830-381 GAS & ELECTRIC 7,360.42 7,360.42 11,000.00 3,639.58 66.9
613-49830-382 CITY UTILITIES 636.91 636.91 300.00 ( 336.91)212.3
613-49830-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 100.00 100.00 .0
613-49830-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
613-49830-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 6,000.00 6,000.00 .0
227
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GOLF COURSE
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 7
613-49830-404 REPAIRS/MAINT-BLDGS/GROUNDS 10,286.10 10,286.10 10,000.00 ( 286.10)102.9
613-49830-409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0
613-49830-415 OTHER EQUIPMENT RENTALS 22,083.83 22,083.83 16,000.00 ( 6,083.83)138.0
613-49830-433 MEMBERSHIPS 345.00 345.00 500.00 155.00 69.0
613-49830-437 TRAINING & DEVELOPMENT 511.01 511.01 1,000.00 488.99 51.1
613-49830-438 ADMINISTRATIVE CHARGE 7,500.00 7,500.00 10,000.00 2,500.00 75.0
613-49830-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0
613-49830-441 LICENSES & TAXES 331.00 331.00 1,000.00 669.00 33.1
613-49830-489 OTHER MISCELLANEOUS CHARGES 8,348.86 8,348.86 200.00 ( 8,148.86)4174.4
613-49830-580 OTHER EQUIPMENT .00 .00 .00 .00 .0
613-49830-720 OPERATING TRANSFERS 15,000.00 15,000.00 .00 ( 15,000.00).0
613-49830-730 CONTRIB TO GOVMNTL ACTIVITIES .00 .00 .00 .00 .0
TOTAL GOLF COURSE 319,986.60 319,986.60 350,000.00 30,013.40 91.4
DEPARTMENT 900
613-49900-091 BEER FOR RESALE .00 .00 .00 .00 .0
613-49900-092 SOFT DRINKS FOR RESALE .00 .00 .00 .00 .0
613-49900-093 CONCESSIONS FOR RESALE-TXBL .00 .00 .00 .00 .0
613-49900-094 CONCESSIONS FOR RESALE-NONTAX .00 .00 .00 .00 .0
613-49900-095 PRO SHOP ITEMS FOR RESALE .00 .00 .00 .00 .0
613-49900-099 OTHER FOR RESALE .00 .00 .00 .00 .0
TOTAL DEPARTMENT 900 .00 .00 .00 .00 .0
TOTAL FUND EXPENDITURES 319,986.60 319,986.60 350,000.00 30,013.40 91.4
NET REVENUE OVER EXPENDITURES (319,986.60)( 319,986.60)( 350,000.00)( 30,013.40)( 91.4)
228
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
CABLE FRANCHISE
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:26PM PAGE: 8
CABLE FRANCHISE
614-49840-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0
614-49840-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0
614-49840-121 PERA .00 .00 .00 .00 .0
614-49840-122 FICA .00 .00 .00 .00 .0
614-49840-129 PENSION EXPENSE .00 .00 .00 .00 .0
614-49840-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0
614-49840-143 OPEB EXPENSE .00 .00 .00 .00 .0
614-49840-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0
614-49840-201 OFFICE SUPPLIES .00 .00 .00 .00 .0
614-49840-221 EQUIPMENT PARTS & ACCESORIES .00 .00 .00 .00 .0
614-49840-301 AUDITING AND ACCT'G SERVICES .00 .00 2,000.00 2,000.00 .0
614-49840-307 LEGAL-CONSULTING .00 .00 .00 .00 .0
614-49840-313 IT SERVICES 7,500.00 7,500.00 10,000.00 2,500.00 75.0
614-49840-319 PROFESSIONAL SERVICES .00 .00 15,000.00 15,000.00 .0
614-49840-329 INTERNET/OTHER COMMUNICATIONS 49,053.18 49,053.18 15,000.00 ( 34,053.18)327.0
614-49840-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
614-49840-409 DEPRECIATION & AMORTIZATION 13,500.00 13,500.00 18,000.00 4,500.00 75.0
614-49840-438 ADMINISTRATIVE CHARGE 1,950.00 1,950.00 2,600.00 650.00 75.0
TOTAL CABLE FRANCHISE 72,003.18 72,003.18 62,600.00 ( 9,403.18)115.0
TOTAL FUND EXPENDITURES 72,003.18 72,003.18 62,600.00 ( 9,403.18)115.0
NET REVENUE OVER EXPENDITURES (72,003.18)( 72,003.18)( 62,600.00)9,403.18 (115.0)
229
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY OP FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:27PM PAGE: 9
STORM WATER
651-49910-101 FULL-TIME EMPLOYEES REGULAR 96,720.68 96,720.68 157,600.00 60,879.32 61.4
651-49910-102 FULL-TIME EMPLOYEES OVERTIME 2,694.61 2,694.61 .00 ( 2,694.61).0
651-49910-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 16,000.00 16,000.00 .0
651-49910-121 PERA 7,388.45 7,388.45 11,800.00 4,411.55 62.6
651-49910-122 FICA 7,374.31 7,374.31 13,400.00 6,025.69 55.0
651-49910-129 PENSION EXPENSE .00 .00 .00 .00 .0
651-49910-135 CITY BENEFIT CONTRIBUTION 14,552.69 14,552.69 29,900.00 15,347.31 48.7
651-49910-143 OPEB EXPENSE .00 .00 .00 .00 .0
651-49910-151 WORKER'S COMP INSURANCE PREM 7,800.00 7,800.00 10,400.00 2,600.00 75.0
651-49910-201 OFFICE SUPPLIES 917.52 917.52 1,000.00 82.48 91.8
651-49910-212 MOTOR FUELS & LUBRICANTS 2,764.83 2,764.83 .00 ( 2,764.83).0
651-49910-221 EQUIPMENT PARTS & ACCESSORIES 1,293.88 1,293.88 1,000.00 ( 293.88)129.4
651-49910-222 VEHICLE EQUIPMENT & PARTS .00 .00 .00 .00 .0
651-49910-223 BLDG/GROUNDS MAINT. SUPPLIES 1,366.19 1,366.19 .00 ( 1,366.19).0
651-49910-226 CLOTHING & PERSONAL EQUIPMENT 2,285.63 2,285.63 .00 ( 2,285.63).0
651-49910-227 UTILITY SYSTEM MAINT. SUPPLIES 735.50 735.50 6,000.00 5,264.50 12.3
651-49910-240 SMALL TOOLS AND MINOR EQUIP .00 .00 1,000.00 1,000.00 .0
651-49910-301 AUDITING AND ACCT'G SERVICES 4,250.00 4,250.00 4,250.00 .00 100.0
651-49910-304 ENGINEERING-CONSULTING .00 .00 9,000.00 9,000.00 .0
651-49910-305 GIS/MAPPING 5,923.50 5,923.50 10,000.00 4,076.50 59.2
651-49910-307 LEGAL-CONSULTING .00 .00 500.00 500.00 .0
651-49910-313 IT SERVICES 4,312.50 4,312.50 5,750.00 1,437.50 75.0
651-49910-314 FLEET SERVICES 13,500.00 13,500.00 18,000.00 4,500.00 75.0
651-49910-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0
651-49910-321 TELEPHONE .00 .00 .00 .00 .0
651-49910-322 POSTAGE 4,284.28 4,284.28 4,000.00 ( 284.28)107.1
651-49910-331 TRAVEL EXPENSES .00 .00 .00 .00 .0
651-49910-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0
651-49910-361 GENERAL LIABILITY INS 3,000.00 3,000.00 4,000.00 1,000.00 75.0
651-49910-362 UMBRELLA LIABILITY INS 375.00 375.00 500.00 125.00 75.0
651-49910-366 PROPERTY INSURANCE .00 .00 .00 .00 .0
651-49910-367 EQUIPMENT FLOATERS INS 225.00 225.00 300.00 75.00 75.0
651-49910-368 AUTOMOTIVE INSURANCE 75.00 75.00 100.00 25.00 75.0
651-49910-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0
651-49910-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0
651-49910-382 CITY UTILITIES .00 .00 .00 .00 .0
651-49910-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0
651-49910-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0
651-49910-403 REPAIRS/MAINT-MISC. EQUIP 6,504.55 6,504.55 .00 ( 6,504.55).0
651-49910-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 .00 .00 .00 .0
651-49910-406 REPAIRS/MAINT-STORM LINES/CB 7,550.00 7,550.00 10,000.00 2,450.00 75.5
651-49910-409 DEPRECIATION & AMORTIZATION 56,250.00 56,250.00 75,000.00 18,750.00 75.0
651-49910-414 EDP/COMMUNICATIONS EQUIP RENT 611.15 611.15 .00 ( 611.15).0
651-49910-415 OTHER EQUIPMENT RENTALS .00 .00 2,000.00 2,000.00 .0
651-49910-416 SOFTWARE LICENSING .00 .00 .00 .00 .0
651-49910-433 MEMBERSHIPS 31,471.50 31,471.50 55,000.00 23,528.50 57.2
651-49910-437 TRAINING & DEVELOPMENT 574.41 574.41 1,000.00 425.59 57.4
651-49910-438 ADMINISTRATIVE CHARGE 41,250.00 41,250.00 55,000.00 13,750.00 75.0
651-49910-489 OTHER MISCELLANEOUS CHARGES 680.00 680.00 100.00 ( 580.00)680.0
651-49910-510 LAND .00 .00 .00 .00 .0
651-49910-513 EASEMENTS & RIGHTS OF WAY .00 .00 .00 .00 .0
651-49910-592 STORM SEWER UTILITY CONST 2,500.00 2,500.00 .00 ( 2,500.00).0
230
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY OP FUND
PERIOD YTD BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/23/2024 07:27PM PAGE: 10
651-49910-720 OPERATING TRANSFERS .00 .00 .00 .00 .0
TOTAL STORM WATER 329,231.18 329,231.18 502,600.00 173,368.82 65.5
TOTAL FUND EXPENDITURES 329,231.18 329,231.18 502,600.00 173,368.82 65.5
NET REVENUE OVER EXPENDITURES (329,231.18)( 329,231.18)( 502,600.00)( 173,368.82)( 65.5)
231
Date: October 28, 2024 Item:
Presenter: Adam Edwards, City Administrator / Engineer
Section: Council Committee Reports
Title: Council Committee Report
1.Purpose:
The purpose of the agenda item is for the Orono council members to update one another on recent
council committee meetings.
2.Last Meeting:
The following Committee meetings occurred since the last Council meeting:
A. The Long Lake Fire Advisory Board met on October 23, 2024
B. Human Resources committee met on October 24, 2024.
3.Members:
A. Long Lake Fire Advisory Board.
Council Members. Council Member Veach & Council Member Crosby (Absent)
City Staff Members. Adam Edwards, Chief VanEyll
B. Human Resources Committee.
Council Members. Mayor Walsh & Council Member Benson
City Staff Members. Adam Edwards, Maggie Jin and Anne Hentges
AGENDA ITEM
COUNCIL ACTION REQUESTED
Discussion Item - no formal action required.
232