HomeMy WebLinkAbout10-28-2024 CC Agenda Packet - work sessionAgenda
City Council Work Session
Monday, October 28, 2024, 5:00 PM
City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 /https://www.oronomn.gov/
Roll Call
Work Session Item
2025 Draft Capital Improvement Plan - Part 2
Adjournment
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1
Date: October 28, 2024 Item:
Presenter: Maggie Jin, Finance Director
Section: Work Session Item
Title: 2025 Draft Capital Improvement Plan - Part 2
1.Purpose:
The purpose of this action item is to provide council a briefing on the 2025 draft Capital
Improvement Plan.
2.Background:
Each year as part of the budget process, staff updates the Capital Improvement Plan (CIP). The
CIP is a planning level document that provides a 10-year planning schedule and allows the
identification of significant capital expenses.
3.Summary:
At the October 14th Council Work Session, the briefing included the Public Works (Street, Water,
Sewer, and Stormwater), Parks and Equipment sections. With today's briefing, staff will present
the remaining portions of the capital improvement plan. Staff will present the IT, Police, Fire, and
Facilities sections. The 2025 draft Capital Improvement Plan for the sections being presented are
attached.
AGENDA ITEM
COUNCIL ACTION REQUESTED
Provide feedback on the 2025 draft Capital Improvement Plan sections.
Exhibits
2025 Draft Capital Improvement Plan
2
IT 1
Police 2
Fire 3
Facilities 4
Funds Summary 5
City of Orono
Draft Capital Improvement Plan
2025 - 2034
TABLE OF CONTENT
3
Current YearProject 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034ArcGIS Online Upgrade Implementation 25,000File Servers X 2 (5 Years)17,000 20,000Server Upgrade - Microsoft 365 40,000Phone Replacement (10 Years) 100,000Switch (12 Total Switches)28,000 20,000 30,000 30,000 13,000 24,000Web Site Upgrade25,000Firewall10,00012,000Fiber in Navarre - Fire Station 30,000Fiber in Navarre - Water Plant 30,000Fiber in North Water Plant 30,000Navarre Station Access Point (3 Points) 15,000Navarre Station Switch8,500Wireless Access Points - 18 Total25,00030,000Council Chamber AV (Cable Fund)75,000Large Format Scanner5,000Laserfiche Upgrades 7,500Permitting Software30,000EOC Audio/Video Upgrade 50,000Police Security Camera Upgrade 50,000Police Mobile Data Computer 31,500 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000Police Mobile Data Computer 6,200Future IT Projects75,000 75,000Totals$78,700 $246,500 $155,500 $92,000 $7,000 $112,000 $82,000 $20,000 $73,000 $82,000 $82,000By DepartmentGeneral Fund Total78,700 186,500 155,500 92,0007,000 112,000 82,000 20,000 73,000 82,000 82,000Central Service72,500 105,000 45,000 85,0000 105,000 75,000 13,000 66,000 75,000 75,000Police6,200 81,500 57,0007,0007,0007,0007,0007,0007,0007,0007,000Fire00 53,50000000000Enterprise Fund Total0 60,000000000000Water0 60,000000000000Total$78,700 $246,500 $155,500 $92,000 $7,000 $112,000 $82,000 $20,000 $73,000 $82,000 $82,000By Funding SourceIT Fund78,700 105,000 98,500 85,0000 30,000 50,000 13,000 66,000 75,000 75,000Cable Fund0000075,000 25,0000000Water Fund0 60,000000000000Drug and Felony Forfeiture Fund0 81,500 57,0007,0007,0007,0007,0007,0007,0007,0007,000Total$78,700 $246,500 $155,500 $92,000 $7,000 $112,000 $82,000 $20,000 $73,000 $82,000 $82,000IT Capital Improvement Plan5-Year CIPPlanning PeriodPage 1 of 7Draft4
Current YearDescription 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Squad 264 (Dodge Durango SUV) 50,00055,000Squad 265 (Dodge Durango SUV)62,00065,00055,000Squad 266 (Dodge Durango SUV)62,00055,000Squad 267 (Dodge Charger)62,00055,000Squad 268 (Dodge Charger) 62,00065,00055,000Squad 269 (Dodge Durango)62,00052,000Squad 270 (Chevy Tahoe)62,00065,00055,000Squad 271 (Chevy Tahoe)50,00055,000Squad 272(Chevy Tahoe)50,00055,000Squad 273 (Chevy Tahoe)50,00055,000Squad 274 (Chevy Tahoe)50,00055,000Squad 260 (Dodge Durango)47,00050,00055,000Squad 261 (Dodge Durango) Chief50,00052,000Squad 843 (Tahoe-Mound) SROSquad 255 (Dodge Durango) CSO50,00055,000Squad 247 (Dodge Ram) Investigations58,000Squad 257 (Dodge Jouney) Deputy Chief50,00055,000Squad 256 (Dodge Journey) Investigations50,00055,000Weapons - Tasers50,000Weapons - Tasers60,000Weapons - Handguns30,000Mobile Radios50,000 50,000Squad/Body Video CamerasBody Worn Cameras200,000200,000Police Records140,000Ballistic Glass Upgrade (for Facilities)30,000Total$97,000 $296,000 $414,000 $470,000 $200,000 $245,000 $164,000 $220,000 $475,000 $165,000 $110,000By Funding SourceGeneral Fund97,000 186,000 224,000 220,000 200,000 245,000 104,000 220,000 275,000 165,000 110,000Police Capital Fund0 110,000 190,000 50,0000000000Drug and Felony Forfeiture Fund000 200,00000 60,0000 200,00000Total$97,000 $296,000 $414,000 $270,000 $200,000 $245,000 $104,000 $220,000 $275,000 $165,000 $110,0005-Year CIPPlanning PeriodPolice Capital Improvement PlanPage 2 of 7Draft5
Current YearDescription20242025202620272028202920302031203220332034Command Vehicle - (506)Order 110,000Command Vehicle - (504)Order 100,000Order 120,000Inspector/Utility Vehicle - (503)2,500Order 105,000Front Engine Station 1 (520) - order in 2023 for deliver in 2025235,000195,000195,000195,000195,000195,000195,000Aerial/Ladder Truck (505)Order 500,000500,000500,000Brush/Medical (511)Order 155,00050,00050,00050,00050,00050,000Tanker/Tender Station 1 (512)27,000400,000Fire Boat on Trailer (531 & 531T)10,000Brush/Medical ATV on TrailerOrder 100,000Front Engine Station 2 (507) - Used Rosenbauer294,60094,60094,60094,60094,600Backup Engine Station 1 - old engine 21 Order 200,000200,000200,000200,000200,000200,000Brush/Medical Utility Station 2 (521)130,00030,00030,00030,00030,00030,000Tanker/Tender Station 2 (509) - Shared with PW, WS and Parks243,000Fire Boat on Lake Minnetonka (530) Shared w/ ParksOrder 175,000Turn Out Gear (Funded by An Trnsf from Operating)240,000Order 115,000Order 115,000Order 360,000Lake Minnetonka DockOrder 10,000LLFD Brush/Medical (U11)184,900Total$910,100$699,500$806,600$369,600$689,600$475,000$555,000$1,155,000$700,000$820,000$700,000By CategoryTotal Apparatus670,100699,500681,600369,600574,600475,000555,000795,000700,000820,000700,000Total Equipment240,0000 125,0000 115,00000 360,000000Total$910,100$699,500$806,600$369,600$689,600$475,000$555,000$1,155,000$700,000$820,000$700,000By StationStation 1 - North Area 2,500 574,900382,000245,000450,000445,000555,000795,000700,000820,000700,000Station 2 - South Area907,600124,600424,600124,600239,60030,0000 360,000000Total$910,100$699,500$806,600$369,600$689,600$475,000$555,000$1,155,000$700,000$820,000$700,0005-Year CIPPlanning PeriodFire Capital Improvement PlanPage 3 of 7Draft6
Current YearProject20242025202620272028202920302031203220332034City Hall and PW Interior PaintingNew Public Works Facility 2,300,000New Public Works Facility - Communications and SecurityNew Public Works Facility Salt Shed and Commodities Area 1,300,000PW Facility Repurpose (Temp Fire)200,000Navarre Temp Fire Improvements (Water Plant Garage)338,200Fire Station #2 Improvements200,000Fire Station #1 Purchase850,000Fire Station #1 Improvements78,2001,125,000City Hall Sidewalk and Curb17,000City Hall Roof Replacement320,000Police Department Roof Replacement209,000City Hall Parking Lot chip Seal (7 years)35,00045,000City Hall Furnisher Improvement40,000City Hall Breakroom Renovation (includes fountains and appliances)35,000Wellness Room (City Hall)15,000Communications Cubical10,000LED Light Replacement *10,00010,000Solar Improvements (New PW) *30,00030,000Future Facilities Improvements160,000160,000160,000160,000160,000160,000160,000Total$2,855,200$1,375,000$1,198,200$1,505,000$160,000$379,000$160,000$160,000$205,000$160,000$160,000By CategoryCity Hall Campus17,00045,00040,000380,0000 219,0000045,00000Public Works Buildling 2,300,0001,330,00030,00000000000North Fire Station 200,0000 928,2001,125,0000000000South Fire Station 338,2000 200,00000000000Recreation Center00000000000Unallocated Future Needs 0 0 0 0 160,000160,000160,000160,000160,000160,000160,000Totals$2,855,200$1,375,000$1,198,200$1,505,000$160,000$379,000$160,000$160,000$205,000$160,000$160,000By Funding SourceFacilities Fund 2,855,2001,375,0001,198,2001,505,000160,000379,000160,000160,000205,000160,000160,000Grants00000000000Totals$2,855,200$1,375,000$1,198,200$1,505,000$160,000$379,000$160,000$160,000$205,000$160,000$160,000* Item requires outside funding (Grants, Donations…)5-Year CIPPlanning PeriodFacilities Capital Improvement PlanPage 4 of 7Draft7
IT FundBalance 12/31/23 -$294,337Table 4Current Year20242025202620272028202920302031203220332034ExpenditureIT CIP78,700105,00098,50085,000030,00050,00013,00066,00075,00075,000Operating Expenditure (1)409,500546,850563,300580,200597,600615,500634,000653,000672,600692,800713,600Total Expenditure488,200651,850661,800665,200597,600645,500684,000666,000738,600767,800788,600RevenueOperating Revenue (2)386,950513,950565,300621,800684,000752,400775,000798,300822,200846,900872,300Transfer In - General Fund, Central Service (est. 2026)260,000045,00085,0000 105,00075,00013,00066,00075,00075,000Total Revenue646,950513,950610,300706,800684,000857,400850,000811,300888,200921,900947,300Change in Fund Balance158,750(137,900) (51,500)41,60086,400211,900166,000145,300149,600154,100158,700Ending Balance($135,587) ($273,487) ($324,987) ($283,387) ($196,987)$14,913 $180,913$326,213$475,813$629,913$788,613Cable FundBalance 12/31/23 -$10,986Table 1720242025202620272028202920302031203220332034ExpenditureIT CIP - Cable Fund Portion0000075,00025,0000000Operating Expenditure (1) 62,60072,20074,40076,60078,90081,30083,70086,20088,80091,50094,200Transfer to IT Fund 00000000000Total Expenditure62,60072,20074,40076,60078,900156,300108,70086,20088,80091,50094,200RevenueOperating Revenues (1)71,00073,10075,30077,60079,90082,30084,80087,30089,90092,60095,400Add back depreciation (1)18,00019,50020,10020,70021,30021,90022,60023,30024,00024,70025,400Total Revenue89,00092,60095,40098,300101,200104,200107,400110,600113,900117,300120,800Change in Fund Balance26,40020,40021,00021,70022,300(52,100) (1,300)24,40025,10025,80026,600Ending Balance$15,414$35,814$56,814$78,514$100,814$48,714$47,414$71,814$96,914$122,714$149,3145 Year CIPPlanning PeriodFunds SummaryPage 5 of 7Draft8
Police Capital Equipment FundBalance 12/31/23 $390,939Table 5Current Year20242025202620272028202920302031203220332034ExpenditurePolice CIP - General Fund Portion97,000186,000224,000220,000200,000245,000104,000220,000275,000165,000110,000Police CIP - Capital Fund Portion0 110,000190,00050,0000000000Total Expenditure97,000296,000414,000270,000200,000245,000104,000220,000275,000165,000110,000RevenueTransfer in - General Fund, Police Operating Budget97,000186,000224,000220,000200,000245,000104,000220,000275,000165,000110,000Interest Revenue (1)11,70012,1009,1003,7002,3002,4002,5002,5002,6002,7002,800Total Revenue108,700198,100233,100223,700202,300247,400106,500222,500277,600167,700112,800Change in Fund Balance11,700(97,900) (180,900) (46,300)2,300 2,400 2,500 2,500 2,600 2,700 2,800Ending Balance $402,639$304,739$123,839$77,539$79,839$82,239$84,739$87,239$89,839$92,539$95,339Drug and Felony Forfeiture FundBalance 12/31/23 $694,510Table 6Current Year20242025202620272028202920302031203220332034ExpenditurePollice CIP - Drug/Felony Forfeiture Fund Portion000 200,0000060,0000 200,00000IT CIP - Drug/Felony Forfeiture Fund Portion 0 81,50057,0007,0007,0007,0007,0007,0007,0007,0007,000Total Expenditure081,50057,000207,0007,0007,00067,0007,000207,0007,0007,000RevenueMiscellaneous Revenue32,7000000000000Interest Revenue (1) 20,80022,40020,70019,60014,00014,20014,40012,80013,0007,2007,200Total Revenue53,50022,40020,70019,60014,00014,20014,40012,80013,0007,2007,200Change in Fund Balance53,500(59,100) (36,300) (187,400)7,000 7,200(52,600)5,800(194,000)200 200Ending Balance $748,010$688,910$652,610$465,210$472,210$479,410$426,810$432,610$238,610$238,810$239,0105 Year CIPPlanning Period5 Year CIPPlanning PeriodPage 6 of 7Draft9
Fire Capital FundBalance 12/31/23 $372,485Table 7Current Year20242025202620272028202920302031203220332034ExpenditureFire CIP910,100699,500806,600369,600689,600475,000555,0001,155,000700,000820,000700,000Total Expenditure910,100699,500806,600369,600689,600475,000555,0001,155,000700,000820,000700,000RevenueTax Levy275,000300,000575,000575,000575,000575,000575,000575,000575,000575,000575,000Interest Revenue (1)18,624700018,50028,70029,80037,40043,00030,90032,10030,000State Public Safety Grant040,000000000000LL Buy Out Engine 22 and CMD 1, Utility Vehicle Payment 0 0 640,15000000000Transfer In - Water/Sewer/Parks (for Water Truck) 168,6000000000000Transfer In - GF Surplus (estimate only) 100,000150,000000000000Transfer in - Community Investment Fund 0 0 166,49800000000Antenna Lease (1)0 111,000114,300117,700121,200124,800128,500132,400136,400140,500144,700Total Revenue562,224601,7001,495,948711,200724,900729,600740,900750,400742,300747,600749,700Change in Fund Balance(347,876) (97,800)689,348341,60035,300254,600185,900(404,600)42,300(72,400)49,700Ending Balance$24,609($73,191)$616,157$957,757$993,057$1,247,657$1,433,557$1,028,957$1,071,257$998,857$1,048,557Facilities FundBalance 12/31/23 $5,108,357Table 8Current Year20242025202620272028202920302031203220332034ExpenditureFacilities CIP2,855,2001,375,0001,198,2001,505,000160,000379,000160,000160,000205,000160,000160,000Total Expenditure2,855,2001,375,0001,198,2001,505,000160,000379,000160,000160,000205,000160,000160,000RevenueTax Levy375,000225,000450,000450,000450,000450,000450,000450,000450,000450,000450,000Interest Revenue (1)153,30086,70059,10047,70021,80035,40042,90057,20071,90085,700101,200Antenna Revenue107,8000000000000Grants and Donations (including bonding bills) 0 0 0 0 0 0 0 0 0 0 0Transfer in - Water/Sewer/Storm Fund 0 143,000143,000143,000143,000143,000143,000143,000143,000143,000143,000Transfer in - Community Investment Fund00 166,49800000000Total Revenue 636,100454,700818,598640,700614,800628,400635,900650,200664,900678,700694,200Change in Fund Balance(2,219,100) (920,300) (379,602) (864,300)454,800249,400475,900490,200459,900518,700534,200Ending Balance$2,889,257$1,968,957$1,589,355$725,055$1,179,855$1,429,255$1,905,155$2,395,355$2,855,255$3,373,955$3,908,155NOTES:(1) Expenditures and Revenues are based on the City's 2025 draft budgets. For planning purposes, a 3% annual inflation factor has been used to project future amounts.(2) Revenue are based on the City's 2025 draft budget and for planning purposes, includes an adjustment of 10% within the first 5-year plan and an inflator of 3% for the post 5-year plan.(3) Revenues includes utility rate charges that are based on the utility rate study conducted in 2019 for future year 2020-2025.5 Year CIP Planning Period5 Year CIPPlanning PeriodPage 7 of 7Draft10