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Home My WebLink About09-23-2024 CC Agenda PacketAgenda City Council Meeting Monday, September 23, 2024, 6:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 /https://www.oronomn.gov/ 1. City Council Minutes 2. Claims/Bills 3. Adopt 2025 Long Lake Fire Operating Budget 4. Amend Fund Balance Policy - Resolution 7509 5. Hire Part-Time Firefighters 6. Special Detail Compensation for Police Officers 7. Compensation Increase for Public Works Fleet Mechanic 8. Pavement Maintenance - Repaint/Striping 9. Pavement Maintenance - Crack Sealing 10. Grant - Hackberry Park Athletic Fields - Resolution 7510 11. Final Pay Request - Public Works Facility Project 21-039 12. Final Pay Request - Navarre Parking Lot and Upper Golf Course Parking Lot Project 21-040 13. Award Contract - Park Lane Stormwater Improvement 24-044 14. Prosecuting Attorney Presentation 15. Adopt 2025 Preliminary General Fund Budget - Resolution 7508 16. Adopt 2025 Preliminary Tax Levy - Resolution 7507 17. Fire Vehicle Purchase - Brush Medical Utility 18. Work Session Schedule 19. Human Resources Committee Report Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda Presentation Finance Report Public Safety Report Attorney Report City Administrator/Engineer Report Council Committee Reports Public Comments - (limit 3 minutes per person) This is an opportunity for the public to address the City Council. The council will not engage in Sign up for email notifications at https://www.oronomn.gov/ 1 discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. The council will first open the podium to city of Orono residents before opening the podium to any member of the public wishing to address the council. Mayor/Council Report Adjournment Upcoming Events Sep 28 Open House @ Orono Fire Department Oct 01 Candidate Forum - Orono Mayor and City Council @ Orono High School Auditorium 7pm Oct 02 Presentation - Medicare Changes in 2025 @ Gillespie Center Oct 08 Park Commission Oct 09 Coffee with the Mayor Oct 10 Presentation - Vanishing Landmarks @ Gillespie Center Oct 14 City Council Oct 21 Planning Commission Oct 23 Lunch w/Scotty B @ Gillespie Center Oct 23 Presentation - Mindfulness, Being Present in the Age of Distraction @ Gillespie Center Sign up for email notifications at https://www.oronomn.gov/ 2 Date: September 23, 2024 Item: 1 Presenter: Christine Lusian, City Clerk Section: Consent Agenda Title: City Council Minutes 1.Purpose: The purpose of this item is to approve the City Council Work Session and Meeting Minutes. 2.Staff Recommendation: Approve the City Council work session and regular meeting minutes. AGENDA ITEM COUNCIL ACTION REQUESTED Approve the City Council Work Session and Regular Meeting Minutes of September 9, 2024. Exhibits 09-09-2024 CC Minutes - work session 09-09-2024 CC Minutes 3 Minutes City Council Work Session Monday, September 9, 2024, 5:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 ROLL CALL City Council members present: Mayor Dennis Walsh, City Council Members Alisa Benson, Maria Veach. Staff present: Finance Director Maggie Jin, City Administrator Adam Edwards, Public Works Superintendent DJ Goman, Accountant Anne Hentges, and City Clerk Christine Lusian. BUDGETS –GENERAL FUND AND TAX LEVY Finance Director Maggie Jin presented the general fund budget and tax levy for 2025. The tax rate will remain stable. Personnel services is the largest expenditure area and health insurance costs are estimated to increase 10%. Other notable initiatives include assessing, central services, parks, fire, communications, and records. Capital improvement plan will be reviewed in October and the fee schedule and truth in taxation hearing will be in November. Staff will continue to refine the budget for final adoption at the December 9 meeting. ADJOURNMENT Work session ended at 5:19 p.m. ATTEST:CITY COUNCIL ________________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 4 Minutes City Council Regular Meeting Monday, September 9, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 1 of 3 Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. ROLL CALL Orono City Council members present: Mayor Dennis Walsh, City Council Members Alisa Benson, Richard Crosby III, and Maria Veach.Members absent: Matt Johnson Staff present were City Administrator/Engineer Adam Edwards, Jack Brooksbank substituting as the City Attorney, Fire Chief James Van Eyl, Community Development Director Laura Oakden,City Planner Melanie Curtis, and City Clerk Christine Lusian. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT AGENDA 1.City Council Minutes 2.Claims/Bills 3.Work Session Schedule 4.Election Recap 5.Project Closeout –Navarre Fire Garage Addition 24-034 6.LA24000039,1480 Bracketts Point Rd,Preliminary Plat and Easement Vacation "Bracketts Point 3rd Addition"-Resolution No.7507 7.Promote Firefighter This item was removed from the Consent Agenda Crosby moved, Veach seconded, to approve the Agenda and the Consent Agenda with Item 7 removed.VOTE: Ayes 4, Nays 0. PUBLIC SAFETY REPORT 7.Promote Firefighter This item was added from the Consent Agenda The City Council is requested to review the Staff report and discuss and approve the promotion of Fire Fighter Chris Adams to Captain effective Sept 10, 2024 Compensation $22 per hour Veach moved, Crosby seconded, to approve the promotion of Chris Adams to Captain at the rate of $22 per hour. VOTE: Ayes 3, Nays 1 (Benson). 8.Promote Firefighter The City Council is requested to review the Staff report and discuss and approve the promotion of Fire Fighter Ben Veach to Lieutenant effective Sept. 10. 2024 with a compensation rate of $21 per hour. 5 Minutes City Council Regular Meeting Monday, September 9, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 2 of 3 Crosby moved, Walsh seconded, to approve the promotion of Ben Veach to Lieutenant effective Sept. 10, 2024,at a rate of $21 per hour. VOTE: Ayes 2, Nays 1 (Benson), Abstain 1 (Veach). PRESENTATION 9.Swearing in Ceremony -Firefighters Walsh swore in new Fire Fighter Oliver Kennedy and newly-promoted officers Chris Adams and Ben Veach. Family members presented their badges and they received flowers from the Orono Garden Club. 10.Gillespie Center Rhonda Nelson, director,provided an update on the Gillespie Center including program offerings, services, fundraising and the upcoming 25th Anniversary in 2025. It has been the norm to receive funding from the Cities served in the Westonka area. She requested a donation from the City of Orono of $12,000 per year or $1,000 per month. The City Council indicated the request would be considered with the 2025 budget. PUBLIC HEARINGS 11.Public Hearing –Vacate Easements –Honey Hill LA24-000030,3465 6th Ave N &3515 6th Ave N,including PIDs 29-118-23-43-0013,29-118-23-44-0004 &29-118-23-44-0006 The City Council is requested to review the Staff report, receive a presentation, open a public hearing, and discuss and direct staff to draft a resolution of approval. The Council discussed the item and asked questions of staff. Mayor Walsh opened the public hearing at 6:45 p.m. There were no public comments. Mayor Walsh closed the public hearing at 6:45 p.m. Veach moved, Crosby seconded, to direct staff to prepare a resolution of approval for the easement vacations for the Sept. 23 City Council meeting. VOTE: Ayes 4, Nays 0. ATTORNEY REPORT Brooksbank,substituting for City Attorney Mattick,had no report. COMMUNITY DEVELOPMENT REPORT Community Development Director Oakden said the department is in the process of accepting applications for the open planner position and is continuing to meet with applicants and keep up with permits and day- to-day activities. She reported on permit revenue and said they are on target to meet their budget by the 6 Minutes City Council Regular Meeting Monday, September 9, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 3 of 3 end of the year. CITY ADMINISTRATOR/ENGINEER REPORT City Administrator Edwards updated the Council on routine City activities. COUNCIL COMMITTEE REPORTS 12.Budget Committee Report Veach reported on the Budget Committee. PUBLIC COMMENTS James Elder, 195 South Brown Road; Sandy Whisler 2683 North Shore Drive;David Pierson, 2160 Webber Hills Rd;Clair Rood, 3280 Navarre Lane;and Kelly Grady, 271 Greenhill Lane, Long Lake; provided comments. MAYOR/COUNCIL REPORT Mayor and Council provided reports. ADJOURNMENT Walsh moved, Crosby seconded, to adjourn the meeting at 7:30 p.m.to Monday, September 23, 2024,at 6:00 p.m.VOTE: Ayes 4, Nays 0. ATTEST: ____________________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor Minutes approved by Orono City Council September 23, 2024. Meeting videos and transcripts available at oronomn.gov. 7 Date: September 23, 2024 Item: 2 Presenter: Alicia Johnson, Resource Management Technician Section: Consent Agenda Title: Claims/Bills 1.Purpose: The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2.Background: The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 124325 to 124421 and ACH transactions 20130538 to 20130546 totaling $1,385,339.19. 3.Staff Recommendation: Staff recommends approval of a motion authorizing payment to the claims listed as presented. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits Check Register 2024-09-23 8 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OIL AIR PRODUCTS INC 09/06/2024 124325 752443-001 701-49800-221 EQUIPMENT PARTS - LOADER HOSES Fleet Services 223.98 Total 124325:223.98 AT&T MOBILTY 09/11/2024 124326 2873263270 101-41900-321 MOBILE SERVICE/AT&T Central Services 1,831.94 AT&T MOBILTY 09/11/2024 124326 2873263283 101-42400-321 AT&T BILL 07.26.24 - 08.26.24 Building & Zoning 165.90 AT&T MOBILTY 09/11/2024 124326 2873263283 101-45200-321 AT&T BILL 07.26.24 - 08.26.24 Parks 76.46 AT&T MOBILTY 09/11/2024 124326 2873263283 613-49830-321 AT&T BILL 07.26.24 - 08.26.24 Golf Course 107.75 AT&T MOBILTY 09/11/2024 124326 2873263283 101-43000-321 AT&T BILL 07.26.24 - 08.26.24 Public Works Department 350.56 AT&T MOBILTY 09/11/2024 124326 2873263283 101-41900-321 AT&T BILL 07.26.24 - 08.26.24 Central Services 240.91 AT&T MOBILTY 09/11/2024 124326 2873263283 601-49400-321 AT&T BILL 07.26.24 - 08.26.24 Water 121.18 AT&T MOBILTY 09/11/2024 124326 2873263283 602-49450-321 AT&T BILL 07.26.24 - 08.26.24 Sewer 121.18 AT&T MOBILTY 09/11/2024 124326 2873263283 101-43100-321 AT&T BILL 07.26.24 - 08.26.24 Brush Site 76.46 AT&T MOBILTY 09/11/2024 124326 2873432947 101-42260-321 AT&T BILL 07.26.24 - 08.26.24 Fire Protection Services 267.61 Total 124326:3,359.95 BAYCOM, Inc. c/o OwnersEdge, I 09/11/2024 124327 EQUIPINV_0 101-42110-550 BAYCOM/TSV COMPUTER Police Department 3,527.00 Total 124327:3,527.00 BCA TRAINING 09/11/2024 124328 36951 101-42110-437 TRAINING/DMT/WIEBUSCH Police Department 75.00 Total 124328:75.00 ESRI Inc 09/11/2024 124329 94717002 710-49970-416 ARCGIS LICENSING IT Services 1,247.00 ESRI Inc 09/11/2024 124329 94757248 710-49970-416 ARCGIS LICENSING IT Services 4,922.83 Total 124329:6,169.83 HOLTON ELECTRIC CONTRACT 09/11/2024 124330 6848 701-49800-403 DISCONNECT WIRING FOR TIRE EQUIPMENT A Fleet Services 171.24 HOLTON ELECTRIC CONTRACT 09/11/2024 124330 7102 701-49800-403 DICONNECT WIRING FOR FUELCUBE AND AREA Fleet Services 362.00 Total 124330:533.24 Jefferson Fire & Safety 09/11/2024 124331 IN317725 415-42260-580 FAN FOR E1 6,861.15 Total 124331:6,861.15 LEAGUE OF MN CITIES INS TR 09/11/2024 124332 INV#3 703-49960-361 2024 PROPERTY/CASUALTY INSURANCE 52,497.00 9 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124332:52,497.00 REPUBLIC SERVICES #894 09/11/2024 124333 0894-006795 101-41900-404 TRASH SERVICE Central Services 749.32 REPUBLIC SERVICES #894 09/11/2024 124333 0894-006795 101-45200-404 TRASH SERVICE Parks 1,033.86 REPUBLIC SERVICES #894 09/11/2024 124333 0894-006795 613-49830-404 TRASH SERVICE Golf Course 539.80 REPUBLIC SERVICES #894 09/11/2024 124333 0894-006795 101-43100-404 TRASH SERVICE Brush Site 51.81 Total 124333:2,374.79 THOMSON REUTERS - WEST 09/11/2024 124334 850678816 101-42110-311 DATA PROCESSING/THOMSON REUTERS Police Department 318.14 Total 124334:318.14 XCEL ENERGY 09/11/2024 124335 891991909 602-49450-381 3425 LYRIC 7/28/24-8/25/24 Sewer 26.18 XCEL ENERGY 09/11/2024 124335 891991909 602-49450-381 3425 LYRIC 05/28/24-06/26/24 Sewer 24.33- XCEL ENERGY 09/11/2024 124335 892709383 101-42260-381 ELECTRIC SERVICE 08/02/24-09/02/24 Fire Protection Services 947.65 XCEL ENERGY 09/11/2024 124335 892709383 613-49830-381 ELECTRIC SERVICE 08/02/24-09/02/24 Golf Course 1,311.90 XCEL ENERGY 09/11/2024 124335 892709383 602-49450-381 ELECTRIC SERVICE 08/02/24-09/02/24 Sewer 3,565.33 XCEL ENERGY 09/11/2024 124335 892709383 601-49400-381 ELECTRIC SERVICE 08/02/24-09/02/24 Water 7,551.03 XCEL ENERGY 09/11/2024 124335 892709383 101-45200-381 ELECTRIC SERVICE 08/02/24-09/02/24 Parks 38.67 XCEL ENERGY 09/11/2024 124335 892709383 101-43000-386 ELECTRIC SERVICE 08/02/24-09/02/24 Public Works Department 2,684.91 XCEL ENERGY 09/11/2024 124335 892709383 101-43000-381 ELECTRIC SERVICE 08/02/24-09/02/24 Public Works Department 36.51 XCEL ENERGY 09/11/2024 124335 892709383 101-42110-381 ELECTRIC SERVICE 08/02/24-09/02/24 Police Department 35.36 XCEL ENERGY 09/11/2024 124335 892709383 101-42110-381 ELECTRIC SERVICE 08/02/24-09/02/24 Police Department 1,314.76 XCEL ENERGY 09/11/2024 124335 892709383 101-41900-381 ELECTRIC SERVICE 08/02/24-09/02/24 Central Services 1,314.75 Total 124335:18,802.72 BCA TRAINING 09/11/2024 124336 37030 101-42110-437 TRAINING/DMT/RUSSETH Police Department 75.00 Total 124336:75.00 CORE & MAIN 09/11/2024 124337 V502333 101-43000-224 CULVERT REPAIR Public Works Department 450.00 Total 124337:450.00 HENNEPIN COUNTY ACCOUNT 09/11/2024 124338 1000232378 101-41600-309 JAIL CHARGES Law/Legal Services 548.60 10 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124338:548.60 ACROSS THE STREET PRODU 09/23/2024 124339 26183 101-42260-437 ONLINE BLUECARD TRAINING AND CE Fire Protection Services 1,316.25 Total 124339:1,316.25 AMY SEBELIEN 09/23/2024 124340 092324 REF 602-37690 SEWER INSPECTION REFUND 250.00 Total 124340:250.00 ASPECT DESIGN BUILD LLC 09/23/2024 124341 LA24-000030 101-22205 ESCROW REFUND - LA24-0030 3465 6TH AVE N 5,000.00 ASPECT DESIGN BUILD LLC 09/23/2024 124341 LA24-000030 999-10016 OUTSTANDING LEGAL CONSULTING 8/2024 82.50- ASPECT DESIGN BUILD LLC 09/23/2024 124341 LA24-000030 999-10016 OUTSTANDING ENGINEERING CONSULTING 8/2 1,840.00- Total 124341:3,077.50 AVINEON INC 09/23/2024 124342 1020 101-43170-305 GIS BACKUP SERVICE Engineering 770.00 Total 124342:770.00 BATTERIES PLUS 09/23/2024 124343 P75808613 602-49450-227 LS BATTERY'S Sewer 40.30 Total 124343:40.30 BEAUDRY OIL & SERVICE INC 09/23/2024 124344 2703278 701-49800-212 DIESEL FUEL Fleet Services 3,763.44 Total 124344:3,763.44 BIFFS INC 09/23/2024 124345 INV214796 101-45200-415 BIFF RENTAL-BEDERWOOD PARK Parks 257.00 BIFFS INC 09/23/2024 124345 INV214797 101-45200-415 BIFF RENTAL-SUMMIT BEACH Parks 166.00 BIFFS INC 09/23/2024 124345 INV214798 101-45200-415 BIFF RENTAL-HACKBERRY PARK Parks 182.00 BIFFS INC 09/23/2024 124345 INV214799 613-49830-415 BIFF RENTAL-GOLF COURSE Golf Course 91.00 BIFFS INC 09/23/2024 124345 INV214800 101-45200-415 BIFF RENTAL-CRYSTAL BAY PLAYGROUND Parks 91.00 BIFFS INC 09/23/2024 124345 INV214801 101-45200-415 BIFF RENTAL-NAVARRE PLAYGROUND Parks 166.00 BIFFS INC 09/23/2024 124345 INV214802 101-45200-415 BIFF RENTAL-LURTON PARK Parks 91.00 BIFFS INC 09/23/2024 124345 INV214803 101-45200-415 BIFF RENTAL-BRUSH SITE Parks 91.00 Total 124345:1,135.00 11 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BITUMINOUS ROADWAYS INC 09/23/2024 124346 18798 101-43000-408 FOX STREET REPAIR - TASK 85243 Public Works Department 8,800.00 Total 124346:8,800.00 BOLTON & MENK INC.09/23/2024 124347 0343522 440-48970-304 21-039 PW FACILITY CONSTRUCTION Public Works Building 538.50 BOLTON & MENK INC.09/23/2024 124347 0343840 601-16500 22-022 SOUTH WATERPLANT CONTROL UPGRA 2,923.00 BOLTON & MENK INC.09/23/2024 124347 0344477 225-45200-304 23-046 PICKLEBALL MASTER PLAN FOR DONATI Parks - Special Revenue Fund 568.00 BOLTON & MENK INC.09/23/2024 124347 0344478 101-43280-304 LA21-000037 ORCHARD CREEK Special Services 804.50 BOLTON & MENK INC.09/23/2024 124347 0344479 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 389.50 BOLTON & MENK INC.09/23/2024 124347 0344480 101-43280-304 LA24-000030 HONEY HILL Special Services 368.00 BOLTON & MENK INC.09/23/2024 124347 0344481 101-43280-304 1650 ORCHARD CREEK TRAIL STORMWATER R Special Services 184.00 BOLTON & MENK INC.09/23/2024 124347 0344482 234-45680-304 24-026 LURTON PARK PARKING LOT Parks-Lurton Park 193.50 BOLTON & MENK INC.09/23/2024 124347 0344483 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)1,688.50 BOLTON & MENK INC.09/23/2024 124347 0344484 435-48976-304 23-001 2023 FOX STREET IMPROVEMENT PROJ 406.00 BOLTON & MENK INC.09/23/2024 124347 0344486 408-48800-590 21-040 NAVARRE PARKING LOT 248.50 BOLTON & MENK INC.09/23/2024 124347 0344487 602-16500 24-014 SANITARY SEWER REHAB (CIPP)5,439.00 BOLTON & MENK INC.09/23/2024 124347 0344488 602-49450-305 GIS MAINTENANCE SEWER Sewer 538.50 BOLTON & MENK INC.09/23/2024 124347 0344488 601-49400-305 GIS MAINTENANCE WATER Water 538.50 BOLTON & MENK INC.09/23/2024 124347 0344488 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 473.00 BOLTON & MENK INC.09/23/2024 124347 0344488 101-43170-305 GIS MAINTENANCE GENERAL Engineering 171.00 BOLTON & MENK INC.09/23/2024 124347 0344488 101-42400-305 GIS FOR CDD Building & Zoning 196.50 BOLTON & MENK INC.09/23/2024 124347 0344490 602-16500 23-014 SANITARY SEWER REHABILITATION 498.00 BOLTON & MENK INC.09/23/2024 124347 0344491 435-48978-304 24-001 2024 STREETS IMPROVEMENTS PROJE 10,713.00 BOLTON & MENK INC.09/23/2024 124347 0344492 435-48979-304 25-001 2025 STREETS IMPROVEMENT 448.50 Total 124347:27,328.00 BRAD LONGERBONE 09/23/2024 124348 RPS23-0000 101-22205 ESCROW REFUND - RPS23-000081 - 3750 BAYSI 10,000.00 Total 124348:10,000.00 BRAYDEN SHERMAN 09/23/2024 124349 09.2024 REI 437-39630 CANINE EQUIPMENT-SETUP 1,054.14 Total 124349:1,054.14 CAMPBELL KNUTSON 09/23/2024 124350 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS 08/24 Law/Legal Services 4,431.80 CAMPBELL KNUTSON 09/23/2024 124350 2717-0004G 101-42110-307 POLICE MATTERS 08/24 Police Department 555.00 CAMPBELL KNUTSON 09/23/2024 124350 2717-0201G 101-41600-307 MISC RECORDINGS 8/24 Law/Legal Services 1,150.67 CAMPBELL KNUTSON 09/23/2024 124350 2717-0740G 703-49960-379 LITIGATION - MERA CLAIM 704.00 CAMPBELL KNUTSON 09/23/2024 124350 2717-0800G 101-42400-307 B&Z ASSISTANCE 08/24 Building & Zoning 408.00 12 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAMPBELL KNUTSON 09/23/2024 124350 2717-0802G 101-42400-307 B&Z ASSISTANCE 08/24 Building & Zoning 561.00 CAMPBELL KNUTSON 09/23/2024 124350 2717-0915G 101-43280-307 LA24-000027 3295 FOX STREET Special Services 2,282.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0927G 101-43280-307 LA24-000038 3245 WAYZATA BLVD W Special Services 137.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0928G 101-43280-307 LA24-000034 2305 BAYVIEW PLACE Special Services 82.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0929G 101-43280-307 LA24-000035 2080 NORTH SHORE DR Special Services 132.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0930G 101-43280-307 LA24-000036 2697 CASCO POINT RD Special Services 82.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0931G 101-43280-307 LA24-000037 3545 IVY PLACE Special Services 182.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0932G 101-43280-307 LA24-000039 1480 BRACKETTS PT RD Special Services 907.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0933G 101-43280-307 LA24-000042 3465 6TH AVE N Special Services 2,062.50 CAMPBELL KNUTSON 09/23/2024 124350 2717-0934G 101-43280-307 LA24-000041 2914 CASCO PT RD Special Services 82.50 Total 124350:13,762.97 CENTRAL PENSION FUND SOU 09/23/2024 124351 09.19.24 FU 101-21705 CENTRAL PENSION FUND 09.19.2024 2,240.00 Total 124351:2,240.00 CENTURYLINK 09/23/2024 124352 09.2024 WAT 601-49400-321 WTP PHONE/INTERNET 09/04/24-10/03/2024 Water 143.05 CENTURYLINK 09/23/2024 124352 09.2024 WAT 601-49400-321 WTP PHONE/INTERNET 08/04/24-9/03/2024 Water 142.93 Total 124352:285.98 CHEVROLET 09/23/2024 124353 655623 701-49800-402 CHEVY TAHOE - PD - ENGINE REPLACEMENT Fleet Services 79.68 Total 124353:79.68 CITY OF BLOOMINGTON 09/23/2024 124354 24012 601-49400-489 LAB FEES Water 42.00 Total 124354:42.00 CITY OF LINO LAKES 09/23/2024 124355 0001456 101-42260-489 LEASING FOR TANKER Fire Protection Services 2,000.00 Total 124355:2,000.00 CITY OF LONG LAKE 09/23/2024 124356 09.2024 UTIL 601-49400-387 AUGUST 2024 WATER Water 2,800.32 CITY OF LONG LAKE 09/23/2024 124356 09.2024 UTIL 602-49450-387 AUGUST 2024 SEWER Sewer 3,924.86 Total 124356:6,725.18 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 140339013 101-45200-404 PARK PLUMBING REPAIR Parks 400.19 13 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 140496307 101-41900-404 PLUMBING REPAIRS PD Central Services 256.68 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 140557610 101-41900-404 PLUMBING REPAIRS FIRE Central Services 882.13 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 141090656 101-45200-404 PLUMBING REPAIRS PD Parks 1,654.67 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 141176885 101-41900-404 PLUMBING REPAIRS FIRE Central Services 312.71 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 141202089 101-45200-404 PLUMBING REPIARS PARKS Parks 328.75 CITYVIEW PLUMBING & HEATIN 09/23/2024 124357 141634768 101-41900-404 PLUMBING REPAIRS FIRE Central Services 537.28 Total 124357:4,372.41 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2232012 613-49830-091 ALCOHOL Golf Course 359.60 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2232012 613-49830-094 CONCESSIONS Golf Course 269.00 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2237627 613-49830-091 ALCOHOL Golf Course 480.10 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2237627 613-49830-094 CONCESSIONS Golf Course 318.60 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2271982 613-49830-094 CONCESSIONS Golf Course 49.50 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2271982 613-49830-091 ALCOHOL Golf Course 245.70 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2283329 613-49830-091 ALCOHOL Golf Course 147.20 DAHLHEIMER BEVERAGE MON 09/23/2024 124358 2283329 613-49830-094 CONCESSIONS Golf Course 36.10 Total 124358:1,905.80 DMJ ASPHALT INC.09/23/2024 124359 17371 101-43000-408 LARGE MILL AND PATCH ON WEBBER HILLS Public Works Department 22,360.00 Total 124359:22,360.00 DVS 09/23/2024 124360 D400599 101-42110-441 TABS DODGE PU 247 Police Department 15.25 Total 124360:15.25 EBERT INC 09/23/2024 124361 PW PAY APP 440-20600 21-039 NEW PUBLIC WORK FACILITY CONSTRU 806,610.21 EBERT INC 09/23/2024 124361 PW PAY APP 440-48970-520 21-039 NEW PUBLIC WORK FACILITY CONSTRU Public Works Building 36,134.60 Total 124361:842,744.81 ECM PUBLISHERS INC 09/23/2024 124362 1013866 101-42400-352 PH FOR B&Z Building & Zoning 134.20 Total 124362:134.20 FIDELITY SECURITY LIFE INSU 09/23/2024 124363 166429624 101-21716 VISION PLAN 09/2024 297.52 14 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124363:297.52 GAIL A LEDSTROM LIVING TRU 09/23/2024 124364 3465 SIXTH 999-10015 UB REFUND - 3465 SIXTH AVE N - GAIL A LEDST 41.28 Total 124364:41.28 GENUINE PARTS COMPANY/NA 09/23/2024 124365 605044 701-49800-215 HEATER HOSE Fleet Services 49.75 GENUINE PARTS COMPANY/NA 09/23/2024 124365 605518 701-49800-222 VEHICLE PARTS Fleet Services 126.32 GENUINE PARTS COMPANY/NA 09/23/2024 124365 605599 101-42110-550 NEW BUILD PARTS SQUAD 277 Police Department 464.99 GENUINE PARTS COMPANY/NA 09/23/2024 124365 606186 701-49800-222 VEHICLE PARTS Fleet Services 54.00- GENUINE PARTS COMPANY/NA 09/23/2024 124365 606264 701-49800-215 SHOP SUPPLIES Fleet Services 23.99 GENUINE PARTS COMPANY/NA 09/23/2024 124365 606762 701-49800-222 VEHICLE PARTS - SQUAD Fleet Services 179.98 GENUINE PARTS COMPANY/NA 09/23/2024 124365 606900 701-49800-222 VEHICLE PARTS Fleet Services 12.37 GENUINE PARTS COMPANY/NA 09/23/2024 124365 607042 701-49800-222 HOOD LIFT - PD #264 Fleet Services 32.99 Total 124365:836.39 GMH ASPHALT 09/23/2024 124366 2023 PARK. 408-48800-590 21-040 NAVARRE PARKING LOT 1,082.58 GMH ASPHALT 09/23/2024 124366 2023 PARK. 408-20600 21-040 NAVARRE PARKING LOT 15,403.18 Total 124366:16,485.76 GOPHER ACE 09/23/2024 124367 021871/1 101-45200-221 CHAINSAW PARTS Parks 12.00 GOPHER ACE 09/23/2024 124367 021875/1 101-41900-223 BUILDING CLEANING SUPPLIES Central Services 62.90 GOPHER ACE 09/23/2024 124367 021893/1 440-48960-530 SUPPLIES FOR MOUNTING DISPLAY AND ADDIN Temporary North Fire Station 213.20 GOPHER ACE 09/23/2024 124367 021918/1 701-49800-215 NUTS AND BOLTS Fleet Services 3.00 GOPHER ACE 09/23/2024 124367 021929/1 101-41900-223 KEYS Central Services 15.96 GOPHER ACE 09/23/2024 124367 021939/1 613-49830-223 FURNACE FILTERS Golf Course 13.98 GOPHER ACE 09/23/2024 124367 021939/1 101-45200-404 PARK SUPPLIES Parks 35.98 GOPHER ACE 09/23/2024 124367 021948/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 8.37 GOPHER ACE 09/23/2024 124367 021949/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 39.97 GOPHER ACE 09/23/2024 124367 021951/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 13.18 GOPHER ACE 09/23/2024 124367 021979/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 7.59 GOPHER ACE 09/23/2024 124367 021982/1 701-49800-240 MECHANICS TOOLS - MRAP Fleet Services 59.58 GOPHER ACE 09/23/2024 124367 021986/1 701-49800-240 MECHANICS TOOLS - MRAP Fleet Services 19.58 GOPHER ACE 09/23/2024 124367 021990/1 101-42260-215 SUPPLIES FOR SHOP Fire Protection Services 160.70 GOPHER ACE 09/23/2024 124367 021999/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 17.37 GOPHER ACE 09/23/2024 124367 022005/1 101-41900-223 BUILDING MAINTENANCE SUPPLIES Central Services 23.74 GOPHER ACE 09/23/2024 124367 022006/1 101-42260-208 SMOKE ALARMS FOR FPOH Fire Protection Services 114.97 15 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 09/23/2024 124367 21868/1 101-45200-221 CHAIN SAW PARTS Parks 95.97 GOPHER ACE 09/23/2024 124367 21895/1 101-41900-404 BUILDING MAINTENANCE SUPPLIES Central Services 14.98 GOPHER ACE 09/23/2024 124367 21896/1 101-43000-226 N95 MASK Public Works Department 12.58 GOPHER ACE 09/23/2024 124367 21977/1 101-43000-240 SIGN MAINTENCE Public Works Department 13.58 Total 124367:959.18 GOPHER STATE ONE CALL 09/23/2024 124368 4080660 602-49450-406 LOCATES - SEWER Sewer 207.22 GOPHER STATE ONE CALL 09/23/2024 124368 4080660 601-49400-405 LOCATES - WATER Water 207.23 Total 124368:414.45 GREGERSON ROSOW JOHNSO 09/23/2024 124369 51391 101-41600-306 PROSECUTION SERVICES 8/2024 Law/Legal Services 6,464.17 Total 124369:6,464.17 GRIN'S IRRIGATION LLC 09/23/2024 124370 911242 101-43000-408 CASCO/NORTHERN CURB JOB Public Works Department 750.00 GRIN'S IRRIGATION LLC 09/23/2024 124370 96241 101-43000-408 CASCO/NORTHERN CURB JOB Public Works Department 1,400.00 Total 124370:2,150.00 HAWKINS INC 09/23/2024 124371 6858682 601-49400-216 CHEMICALS Water 3,251.80 HAWKINS INC 09/23/2024 124371 6862807 601-49400-216 CHLORINE TANKS Water 70.00 Total 124371:3,321.80 HENNEPIN COUNTY ACCOUNT 09/23/2024 124372 1000231679 101-43000-414 PW RADIO LEASE 8/2024 Public Works Department 76.40 HENNEPIN COUNTY ACCOUNT 09/23/2024 124372 1000231679 602-49450-414 PW RADIO LEASE 8/2024 Sewer 76.40 HENNEPIN COUNTY ACCOUNT 09/23/2024 124372 1000231679 601-49400-414 PW RADIO LEASE 8/2024 Water 76.39 HENNEPIN COUNTY ACCOUNT 09/23/2024 124372 1000231679 651-49910-414 PW RADIO LEASE 8/2024 Storm Water 76.39 HENNEPIN COUNTY ACCOUNT 09/23/2024 124372 100231658 101-42110-414 HC RADIO/MDC LEASE FEE Police Department 3,192.68 Total 124372:3,498.26 International Union Local #49 09/23/2024 124373 09.19.24 LO 101-21707 LOCAL 49 DUES - 09/2024 490.00 Total 124373:490.00 James Nelson 09/23/2024 124374 09.2024 REI 601-49400-437 WATER EXAM FEE Water 64.00 16 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124374:64.00 JLR GARAGE DOOR SERVICE I 09/23/2024 124375 5345 101-42110-404 PD GARAGE DOOR REPAIR - ADD KEY PAD AT F Police Department 150.00 JLR GARAGE DOOR SERVICE I 09/23/2024 124375 5345 101-41900-404 ADD KEY PAD AT FD HQ Central Services 60.00 Total 124375:210.00 JOHNSON CONTROLS FIRE PR 09/23/2024 124376 24318027 101-41900-404 PW WET SPRINKLER SYSTEM Central Services 719.40 JOHNSON CONTROLS FIRE PR 09/23/2024 124376 24318074 101-41900-404 ANNUAL FIRE ALARM MONITORING & SPRINKLE Central Services 719.40 Total 124376:1,438.80 KODIAK POWER SOLUTIONS 09/23/2024 124377 15872064 602-49450-403 SEWER REPAIRS TO LIFT STATION #7 GENERAT Sewer 8,529.23 KODIAK POWER SOLUTIONS 09/23/2024 124377 15872064 703-49960-379 SEWER REPAIRS TO LIFT STATION #7 GENERAT 2,500.00 Total 124377:11,029.23 LANO EQUIPMENT INC 09/23/2024 124378 03-1094763 101-43000-415 RENTAL EXCAVATOR Public Works Department 3,500.00 LANO EQUIPMENT INC 09/23/2024 124378 03-1101841 101-43000-415 RENTAL EXCAVATOR Public Works Department 1,750.00- Total 124378:1,750.00 LAW ENFORCEMENT LABOR S 09/23/2024 124379 09.19.24 LEL 101-21707 LELS DUES - LOCAL 168 09/2024 352.50 LAW ENFORCEMENT LABOR S 09/23/2024 124379 09.19.24 LEL 101-21707 LELS DUES - LOCAL 40 09/2024 1,375.66 Total 124379:1,728.16 LEAGUE OF MN CITIES 09/23/2024 124380 411227 101-41110-433 MEMBERSHIP DUES - CITY OF ORONO 9/1/24-12 Mayor & Council 3,307.00 Total 124380:3,307.00 LEO WEB PROTECT INC.09/23/2024 124381 8060647247 101-42110-416 MONTHLY SUBSCRIPTION 9/24 Police Department 143.06 Total 124381:143.06 MACQUEEN EQUIPMENT LLC 09/23/2024 124382 P35380 415-42260-580 TURNOUT GEAR 8,390.20 MACQUEEN EQUIPMENT LLC 09/23/2024 124382 P59576 701-49800-221 EQUIPMENT PARTS Fleet Services 3,090.63 17 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124382:11,480.83 MATTIE LONEY PHOTOGRAPH 09/23/2024 124383 08232024 101-41110-437 OFFICER PHOTOS -2024 - IZZY AND JOSH Mayor & Council 145.00 Total 124383:145.00 MEB ENTERPRISE INC 09/23/2024 124384 1346 101-43000-408 FOX STREET REPAIR - TASK 65974,87387,87386 Public Works Department 108,115.00 Total 124384:108,115.00 MINNEAPOLIS OXYGEN COMPA 09/23/2024 124385 00131346 701-49800-215 OXYGEN, ACETYLENE Fleet Services 76.30 MINNEAPOLIS OXYGEN COMPA 09/23/2024 124385 00131347 101-42110-221 MEDICAL OXYGEN/TANK FEE/FINAL BILL FOR S Police Department 150.60 Total 124385:226.90 Minnesota Topsoil 09/23/2024 124386 3406 101-43000-224 BLACK DIRT Public Works Department 495.00 Total 124386:495.00 MINT ROOFING INC 09/23/2024 124387 6999 101-41900-404 BUILDING REPAIR/ROOF LEAK Central Services 240.10 Total 124387:240.10 MOTOROLA 09/23/2024 124388 8281975983 415-42260-580 MOBILE RADIO FOR FIRE HQ 5,823.36 Total 124388:5,823.36 Myers Tire Supply Distribution, Inc 09/23/2024 124389 41610241 701-49800-215 SHOP SUPPLIES TIRE MACHINE Fleet Services 51.72 Total 124389:51.72 NAVARRE HARDWARE 09/23/2024 124390 347839 440-48960-530 SUPPLIES FOR MOUNTING DISPLAY Temporary North Fire Station 28.29 NAVARRE HARDWARE 09/23/2024 124390 347867 101-42110-201 OFFICE SUPPLIES Police Department 22.99 NAVARRE HARDWARE 09/23/2024 124390 347979 601-49400-227 WATER PLANT SUPPLIES Water 22.27 Total 124390:73.55 NCPERS GROUP LIFE INS.09/23/2024 124391 6732001020 101-21710 PERA LIFE 10/2024 432.00 18 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124391:432.00 Newegg Business Inc 09/23/2024 124392 1305136015 710-49970-221 MONITOR - IT TECH IT Services 365.94 Total 124392:365.94 NOLA DICKHAUSEN 09/23/2024 124393 09.2024 REI 101-41300-437 CLERK ACADEMY (NOLA MEALS AND MILEAGE)Administration 193.50 Total 124393:193.50 OIL AIR PRODUCTS INC 09/23/2024 124394 756404-003 701-49800-403 EASEMENT MACHINE Fleet Services 511.23 Total 124394:511.23 OPD BUSINESS SOLUTIONS LL 09/23/2024 124395 3868805760 101-42110-201 OFFICE SUPPLIES Police Department 94.33 Total 124395:94.33 OPEIU - LOCAL 12 09/23/2024 124396 09.2024 LOC 101-21707 UNION DUES - LOCAL 12 09/2024 826.00 Total 124396:826.00 PARSLEY, JAMIE 09/23/2024 124397 2195 FRENC 999-10015 UB REFUND - 2195 FRENCH LAKE RD - PARSLE 78.13 Total 124397:78.13 PERFORMANCE PLUS LLC dba 09/23/2024 124398 081654 101-42260-305 PHYSICAL EVAL FOR SAM G Fire Protection Services 563.00 Total 124398:563.00 RITEWAY BUSINESS FORMS 09/23/2024 124399 24-85161 602-49450-201 UTILITY BILL FORMS/PAPER Sewer 197.60 RITEWAY BUSINESS FORMS 09/23/2024 124399 24-85161 601-49400-201 UTILITY BILL FORMS/PAPER Water 197.59 RITEWAY BUSINESS FORMS 09/23/2024 124399 24-85161 651-49910-201 UTILITY BILL FORMS/PAPER Storm Water 197.59 Total 124399:592.78 RJP CONSTRUCTION LLC 09/23/2024 124400 RPS22-0000 101-22205 ESCROW REFUND - RPS22-000019- 1350 ORON 1,000.00 19 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 124400:1,000.00 ROGER H FROMMELT REVOC. 09/23/2024 124401 2805 CASCO 999-10015 UB REFUND - 2805 CASCO PT RD - FROMMELT 3.89 Total 124401:3.89 SAFEBUILT LLC LOCKBOX 8813 09/23/2024 124402 636473 101-42400-310 BUILDING REVIEW SERVICES Building & Zoning 1,000.00 Total 124402:1,000.00 SECURITY & SOUND CO 09/23/2024 124403 28563 601-49400-405 SECURITY WIRING AND DOOR ACCESS Water 12,470.00 SECURITY & SOUND CO 09/23/2024 124403 28564 601-49400-405 SECURITY WIRING AND DOOR ACCESS Water 5,818.00 SECURITY & SOUND CO 09/23/2024 124403 28730 710-49970-401 COUNCIL CHAMBERS AUDIO FIX IT Services 312.50 SECURITY & SOUND CO 09/23/2024 124403 28736 710-49970-319 ALARM MONITORING IT Services 432.00 SECURITY & SOUND CO 09/23/2024 124403 28737 710-49970-319 ALARM MONITORING IT Services 336.00 Total 124403:19,368.50 SHADY NUT LLC 09/23/2024 124404 2142 SHADY 999-10015 UB REFUND - 2142 SHADYWOOD RD - SHADY N 103.82 Total 124404:103.82 SOUTH LAKE MINNETONKA PO 09/23/2024 124405 09032024 101-42110-228 SWAT SNIPER AMMO/MCCOY Police Department 1,272.00 Total 124405:1,272.00 STREICHER'S 09/23/2024 124406 CM300376 101-42110-226 UNIFORMS/FOURNIER Police Department 28.99- STREICHER'S 09/23/2024 124406 I1710274 101-42110-226 UNIFORMS/SILTALA Police Department 12.99 STREICHER'S 09/23/2024 124406 I1710872 101-42110-226 UNIFORMS/SLIPKA Police Department 69.99 STREICHER'S 09/23/2024 124406 I1710953 101-42110-226 UNIFORMS/MCCOY Police Department 250.00 STREICHER'S 09/23/2024 124406 I1711864 101-42260-226 SPARE DUTY PANTS FOR FFS Fire Protection Services 3,132.61 STREICHER'S 09/23/2024 124406 I1712968 101-42110-226 UNIFORMS/FOURNIER Police Department 28.99 STREICHER'S 09/23/2024 124406 I1713225 101-42110-226 UNIFORMS/KLUKAS Police Department 316.96 STREICHER'S 09/23/2024 124406 I1713404 101-42260-226 DUTY PANT FOR FF KRAHL Fire Protection Services 69.99 STREICHER'S 09/23/2024 124406 I1713713 101-42110-226 UNIFORMS/LANGE Police Department 189.99 STREICHER'S 09/23/2024 124406 I1714049 437-39630 USE OF FORCE/LAUNCHERS/WITTKE 2,461.40 STREICHER'S 09/23/2024 124406 I1714225 101-42110-226 UNIFORMS/SILTALA Police Department 184.99 STREICHER'S 09/23/2024 124406 I1714680 101-42260-226 UNIFORM SHOES FOR FF KRAHL Fire Protection Services 79.99 STREICHER'S 09/23/2024 124406 I1714684 101-42260-226 UNIFORM SHOES FOR FF BROWN Fire Protection Services 79.99 20 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHER'S 09/23/2024 124406 I1714686 101-42260-226 UNIFORM SHOES FOR FF HOOVER Fire Protection Services 79.99 STREICHER'S 09/23/2024 124406 I1715009 101-42260-226 DUTY BOOTS FOR FF HOOVER Fire Protection Services 155.00 STREICHER'S 09/23/2024 124406 I1715043 101-42110-226 UNIFORMS/FOURNIER Police Department 28.99 STREICHER'S 09/23/2024 124406 I1715077 101-42110-226 UNIFORMS/SCHAUER Police Department 48.00 STREICHER'S 09/23/2024 124406 I1715078 101-42110-226 UNIFORMS/KLUKAS Police Department 61.00 STREICHER'S 09/23/2024 124406 I1715079 101-42110-226 UNIFORMS/RESERVE SORENSON Police Department 10.00 STREICHER'S 09/23/2024 124406 I1715408 101-42110-226 UNIFORMS/SCHULTZ Police Department 7.99 STREICHER'S 09/23/2024 124406 I1715545 101-42110-226 UNIFORMS/LANGE Police Department 35.00 STREICHER'S 09/23/2024 124406 I1715660 101-42260-226 UNIFORM SHOES FOR FF JACKSON AND ADAM Fire Protection Services 159.98 STREICHER'S 09/23/2024 124406 I1715735 101-42110-226 UNIFORMS/HENNESSY Police Department 39.99 Total 124406:7,474.84 SUN LIFE FINANCIAL 09/23/2024 124407 09.2024 STD 101-21714 STD- 09/2024 1,035.20 SUN LIFE FINANCIAL 09/23/2024 124407 09.2024 SUP 101-21710 LIFE INSURANCE - 09/2024 1,374.42 Total 124407:2,409.62 TC HOMES-BRIAN TUTT 09/23/2024 124408 RPS22-0001 101-22205 ESCROW REFUND - RPS22-000159 - 555 FERND 1,000.00 Total 124408:1,000.00 THE HARTFORD 09/23/2024 124409 09.2024 LTD 101-21713 LTD 09/2024 1,793.08 Total 124409:1,793.08 TimeSaver Off Site Secretarial Inc 09/23/2024 124410 M29450 101-42400-319 PLANNING COMMISSION MINUTES 8/19/2024 Building & Zoning 167.00 TimeSaver Off Site Secretarial Inc 09/23/2024 124410 M29450 101-41110-319 CITY COUNCIL MINUTES 8/12/24 Mayor & Council 285.50 TimeSaver Off Site Secretarial Inc 09/23/2024 124410 M29450 101-41110-319 CITY COUNCIL MINUTES 8/26/24 Mayor & Council 206.50 Total 124410:659.00 TYLER PURDY 09/23/2024 124411 RPS22-0001 101-22205 ESCROW REFUND - RPS22-000134 - 1975 FAGE 10,000.00 Total 124411:10,000.00 ULTIMATE SAFETY CONCEPTS 09/23/2024 124412 213272 101-42260-221 CALIBRATION STATION FOR 4-GAS MONITORS Fire Protection Services 702.86 Total 124412:702.86 21 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNIFIRST CORPORATION 09/23/2024 124413 1410085456 613-49830-404 CLEANING SUPPLIES-GOLF COURSE Golf Course 47.95 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 101-41900-223 MOPS/CLEANING TOWELS Central Services 30.52 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 101-43000-404 RUGS - PW Public Works Department 28.73 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 701-49800-221 SHOP TOWELS - PW Fleet Services 3.91 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 101-45200-226 UNIFORMS-PARKS Parks 16.60 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 16.60 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 101-41900-226 UNIFORMS-FACILITY Central Services 6.74 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 101-43000-226 UNIFORMS-STREETS Public Works Department 63.51 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 651-49910-226 UNIFORMS - STORMWATER Storm Water 63.51 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 601-49400-226 UNIFORMS PW-WATER DEPT Water 31.49 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 31.49 UNIFIRST CORPORATION 09/23/2024 124413 1410085460 701-49800-226 UNIFORMS - FLEET Fleet Services 40.98 UNIFIRST CORPORATION 09/23/2024 124413 1410086971 613-49830-404 CLEANING SUPPLIES-GOLF COURSE Golf Course 140.13 UNIFIRST CORPORATION 09/23/2024 124413 1410086974 613-49830-404 CLEANING SUPPLIES-GOLF COURSE Golf Course 90.36 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 101-43000-404 RUGS - PW Public Works Department 28.73 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 701-49800-221 SHOP TOWELS - PW Fleet Services 3.91 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 101-41900-223 MOPS/CLEANING TOWELS Central Services 30.52 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 101-45200-226 UNIFORMS-PARKS Parks 16.54 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 16.54 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 101-41900-226 UNIFORMS-FACILITY Central Services 6.68 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 651-49910-226 UNIFORMS - STORMWATER Storm Water 63.31 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 101-43000-226 UNIFORMS-STREETS Public Works Department 63.32 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 601-49400-226 UNIFORMS PW-WATER DEPT Water 30.57 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 30.57 UNIFIRST CORPORATION 09/23/2024 124413 1410086976 701-49800-226 UNIFORMS - FLEET Fleet Services 40.84 Total 124413:944.05 US Bank Equipment Finance 09/23/2024 124414 538129420 710-49970-413 COPIERS - 09/24 IT Services 1,518.00 Total 124414:1,518.00 VANCE SCHWARTZ 09/23/2024 124415 82824-01 101-42260-437 CULTURE TRAINING Fire Protection Services 500.00 Total 124415:500.00 WILDTHREADS 09/23/2024 124416 30707 101-43000-226 EMBROIDERING CLOTHES Public Works Department 367.14 Total 124416:367.14 22 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount WM CORPORATE SERVICES IN 09/23/2024 124417 0117082-280 603-49500-316 RECYCLING SEP 2024 Recycling 19,467.65 WM CORPORATE SERVICES IN 09/23/2024 124417 0117082-280 603-49500-444 ORGANICS AUG 2024 Recycling 180.56 Total 124417:19,648.21 WRIGHT COUNTY HEALTH & H 09/23/2024 124418 CHILD SEAT 101-42110-437 TRAINING/SCHAUER CAR SEAT Police Department 50.00 Total 124418:50.00 Wright-Hennepin Coop Electric 09/23/2024 124419 3503159370 101-43100-381 BRUSH SITE 08/01-09/01 Brush Site 31.29 Wright-Hennepin Coop Electric 09/23/2024 124419 3503159370 613-49830-381 GC SECURITY TO 10/31/2024 Golf Course 42.21 Wright-Hennepin Coop Electric 09/23/2024 124419 3503159370 101-43000-381 ELECTRICAL SERVICE 08/01/24-09/01/24 Public Works Department 211.67 Total 124419:285.17 Yamaha Golf & Utility 09/23/2024 124420 01-307286 613-49830-415 GOLF CART RENTAL Golf Course 3,254.10 Total 124420:3,254.10 ZUMBRO TOOLS 09/23/2024 124421 0906248206 701-49800-240 MECHANICS TOOLS Fleet Services 242.00 ZUMBRO TOOLS 09/23/2024 124421 0906248207 701-49800-240 MECHANICS TOOLS Fleet Services 67.00 Total 124421:309.00 INTERNAL REVENUE SERVICE 09/11/2024 20130538 NOTICE 3P1 101-21703 FICA TAX WITHHOLDING 199.60 Total 20130538:199.60 MEDSURETY LLC 09/11/2024 20130539 34427 101-41900-319 SEPTEMBER 2024 FEES Central Services 208.00 Total 20130539:208.00 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1313-PP6T-T 701-49800-221 GENERATOR LOCK BOX Fleet Services 75.95 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1313-PP6T-T 701-49800-215 SHOP SUPPLIES Fleet Services 117.78 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1313-PP6T-T 701-49800-240 MECHANICS TOOLS Fleet Services 297.30 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1313-PP6T-V 710-49970-221 COMPUTER PARTS IT Services 258.94 AMAZON CAPITAL SERVICE 09/23/2024 20130540 16DC-CWD 101-41900-201 NOTE PADS Central Services 7.02 AMAZON CAPITAL SERVICE 09/23/2024 20130540 16DC-CWD 101-43000-226 N95 FACE MASK Public Works Department 9.99 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1F1H-MF9H-101-41900-223 CLEANING SUPPLIES Central Services 153.35 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1F1H-MF9H-101-41900-201 OFFICE SUPPLIES Central Services 139.67 23 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount AMAZON CAPITAL SERVICE 09/23/2024 20130540 1HHD-VLHH-101-42110-201 OFFICE SUPPLIES Police Department 53.47 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1PMV-N9NV-440-48960-530 CABINETS AND TRASH CANS FOR FIRE HQ Temporary North Fire Station 298.56 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1VCT-W916-101-41900-201 MAGNETIC STRIPS Central Services 22.88 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1VCT-W916-101-41900-201 PAPER PLATES Central Services 82.39 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1VCT-W916-101-41900-201 DAWN DISH SOAP Central Services 23.48 AMAZON CAPITAL SERVICE 09/23/2024 20130540 1VCT-W916-101-41900-201 DISH SPONGES Central Services 5.97 Total 20130540:1,546.75 FSSolutions 09/23/2024 20130541 FL00645532 101-43000-319 DRUG TESTING 3RD QTR 2024 Public Works Department 237.46 Total 20130541:237.46 INNOVO BENEFITS ADMINISTR 09/23/2024 20130542 1429486 601-49400-135 HEALTH INSURANCE - 10.2024-BR Water 768.54 INNOVO BENEFITS ADMINISTR 09/23/2024 20130542 1429486 101-42110-135 HEALTH INSURANCE - 10.2024-DM Police Department 768.54 INNOVO BENEFITS ADMINISTR 09/23/2024 20130542 1429486 101-42110-135 HEALTH INSURANCE - 10.2024-JW Police Department 768.54 INNOVO BENEFITS ADMINISTR 09/23/2024 20130542 1429486 101-21706 HEALTH INSURANCE - 10.2024 62,659.04 Total 20130542:64,964.66 LOGIS-WIRE 09/23/2024 20130543 67005 710-49970-489 BUDGET PLANNING IT Services 750.00 LOGIS-WIRE 09/23/2024 20130543 67005 710-49970-221 TOKEN IT Services 15.00 LOGIS-WIRE 09/23/2024 20130543 68002 710-49970-329 INTERNET - LOCATES IT Services 8.10 LOGIS-WIRE 09/23/2024 20130543 68003 710-49970-329 INTERNET 7/27/24 IT Services 580.00 Total 20130543:1,353.10 MEDSURETY LLC 09/23/2024 20130544 8.2.24-9.8.24 101-21719 MFSA 8.2.24-9.8.24 FUNDS 349.31 MEDSURETY LLC 09/23/2024 20130544 8.9.24-9.15.2 101-21719 MFSA 08.09.24-09.15.24 FUNDS 84.38 MEDSURETY LLC 09/23/2024 20130544 DCAP JOE C 101-21719 FSA DCAP J. CUTA 500.00 Total 20130544:933.69 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 101-34650 POLICE REPORT SALES TAX 28.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 601-39610 WATER METER SALES 41.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 601-20806 WATER TAXABLE SALES 1,190.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 601-20806 WATER TAXABLE SALES BULK WATER 3.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37910 GREEN FEES 3,037.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37920 GOLF CART RENTAL 1,496.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37930 BEER - SALES TAX 342.00 24 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 9/6/2024 - 9/23/2024 Sep 18, 2024 03:33PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37935 POP SALES 4.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37940 CONCESSIONS - SALES TAX 150.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37960 GOLF BALL SALES 86.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37970 PRO SHOP SALES - SALES TAX 30.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 613-37980 CLOTHING (HAT) SALES TAX 49.00 MN DEPT OF REVENUE-WIRE 09/23/2024 20130545 80.2024 Sale 101-39610 CREDIT - WRITE OFF 5.00- Total 20130545:6,451.00 MSTS RECEIVABLES LLC 09/23/2024 20130546 77a50c0a 701-49800-240 NEW MECHANIC TOOLS Fleet Services 824.91 Total 20130546:824.91 Grand Totals: 1,385,339.19 25 Date: September 23, 2024 Item: 3 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: Adopt 2025 Long Lake Fire Operating Budget 1.Purpose: The purpose of this agenda item is to adopt the 2025 Long Lake Fire Operating Budget. 2.Background: The terms of the 2002 Agreement and Contract for Fire Protection between the Cities of Long Lake, Medina, and Orono, requires the City of Long Lake to provide the next year’s Annual Fire Services Operating Budget to the contract cities by August 15th. Long Lake has provided the operating budget to the contract cities for their approval. 3.Cost: Long Lake Fire contract costs are allocated to each contract city based on the following allocation formula: 30% of each city’s call hours + 70% of property value. This amount is then multiplied by the operating budget amount. Based on the current budget and allocation formula, Orono’s operating cost for fire services will be $577,849. This is a $42,545 decrease from the 2024 budget. The majority of the decrease comes from wages and benefits section of the budget. The City of Orono had in its 2024 budget a decrease of $106,940 (16.08%) due to the reduction of the Navarre service area from LLFD in July of 2024. Funding. The cost of the fire services provided by the Long Lake Fire Department will be paid out of the Fire Department budget in the 2025 General Fund budget. 4.Staff Recommendation: Staff recommends approval of the 2025 Long Lake Fire Operating Budget. AGENDA ITEM COUNCIL ACTION REQUESTED A motion to approve the 2025 Long Lake Fire Operating Budget. Exhibits Exhibit A. 2025 Fire Contract Cost Allocation Exhibit B. 2025 Long Lake Fire Operating Budget 26 City of Long Lake Fire Contract Cost Allocation Formula Fire Service Area Statistics 2025 Budget Allocation Total Hrs Orono Long Lake Medina Factor Year w/o Mut Aid Total Hrs Pct Hrs Pct Hrs Pct Fire Department Call Hours:2021 5,299 4,200 79.26%761 14.36%338 6.38% (excluding Mutual Aid & Minnetonka Beach) 2022 6,132 4,932 80.43%893 14.56%307 5.01% 2023 6,751 5,019 74.34%1,116 16.53%614 9.09% (2023 mutual aid and Minnetonka Beach hours (623+299) 18,182 14,151 77.83%2,770 15.23%1,259 6.92% Three Year Total Annual Average 6,061 4,717 923 420 2025 Call Pct Factor 99.99%77.83%15.23%6.92% Previous Year 23.91%4.75%1.35% Weighting Factor 30.00%23.35%4.57%2.08% R.E. Est. Market Values ( in Millions $ ):3,594.67$ 2,757.12$ 76.70%477.00$ 13.27%360.55$ 10.03% Previous Year 86.93%7.47%5.60% Weighting Factor 70.00%53.69%9.29%7.02% Combined 2025 Budget Alloc Pcts 100.00%77.04%13.86%9.10% Previous Year 84.76%9.98%5.26% FD Budget -( Excluding Minnetonka Beach)750,072$ 577,849$ 103,954$ 68,245$ Capital Expense: Utility Replacement 240,000$ 184,894$ 33,262$ 21,836$ Final 2025 LLFD w/CIP 990,072$ 762,742$ 137,216$ 90,081$ 2025 Total Budget Change (19,438)$ 2025 Budget Change for Orono, Long Lake, Medina w CIP 142,349$ 25,608$ 18,030$ 2025 Budget Change for Orono, Long Lake, Medina w/o CIP (55,225)$ (42,544.83)$ (7,653.75)$ (3,806.61)$ 27 Account Account 42280 42281 42282 42286 Minnetonka 2025 Percent Dollar Budget Number Description Admin Operations Stn #1 Bldg Stn #2 Bldg Beach Budget Increase Increase 2024 1 1000 FT Chief Sal $116,000 $116,000 3.57%4,000$ $112,000 1060/1065 Fire Call Pay (5000 Hrs x $15.65= $78,250)$72,000 $6,250 $78,250 -25.38%(26,608)$ $104,858 1075 Training Pay (4075 Hrs x $15.65= $63,774 $59,729 $4,045 $63,774 0.00%-$ $63,774 1080 Fire Officer Pay $20,638 $1,000 $21,638 0.00%-$ $21,638 1055 Duty Crew Pay (All shifts) $93,600 x 55%=$51,600 $47,100 $4,500 $51,600 -12.96%(7,680)$ $59,280 1210 PERA $21,000 $500 $21,500 0.00%-$ $21,500 1220 FICA $14,150 $850 $15,000 0.00%-$ $15,000 1310 Employer Paid Health $985 1130 Insurance Opt Out $14,500 $14,500 -6.36%(985)$ $15,485 1510 Work Comp Ins $44,000 $44,000 0.00%-$ $44,000 Subtotal Sal & Benefits $231,273 $178,829 $0 $0 $17,145 $427,247 -6.62%(30,288)$ $457,535 2010 Office Supplies $1,000 $1,000 0.00%-$ $1,000 2030 Printed Forms $500 $500 0.00%-$ $500 2080 Training/ Instruct Materials $250 $650 $900 0.00%-$ $900 2120 Motor Fuels $13,000 $2,300 $15,300 -12.57%(2,200)$ $17,500 2150 Shop Supplies $1,700 $500 $2,200 0.00%-$ $2,200 2160 Chemicals / Foam $1,000 $500 $1,500 0.00%-$ $1,500 2175 Fire Prevention Materials $1,500 $1,500 0.00%-$ $1,500 2190 Medical Supplies $3,000 $800 $3,800 0.00%-$ $3,800 2210 Equipment Parts $2,750 $750 $3,500 0.00%-$ $3,500 2215 SCBA Equipment Parts $900 $900 0.00%-$ $900 2230 Bldg & Grounds Maint Supp $1,250 $1,250 0.00%-$ $1,250 2400 Small Tools $5,300 $1,500 $6,800 0.00%-$ $6,800 2410 Protective Gear / Uniforms $500 $9,000 $1,000 $10,500 5.00%500$ $10,000 2415 Turn Out Gear $31,000 $3,000 $34,000 0.00%-$ $34,000 Subtotal Supplies $3,750 $69,550 $0 $0 $10,350 $83,650 -2.56%(2,200)$ $85,850 3000 Prof Services $6,000 $6,000 -54.72%(7,250)$ $13,250 3010 Auditing/Accounting Services for RA $7,500 $7,500 20.97%1,300$ $6,200 3050 Physicals Other Medical $16,000 $16,000 -3.03%(500)$ $16,500 3090 Computer Software Support $8,500 $8,500 41.67%2,500$ $6,000 3110 W.A.F.T.A. Dues $2,000 $2,000 0.00%-$ $2,000 3120 Legal Fees $2,500 $2,500 25.00%500$ $2,000 3150 LL Administration Fee $18,000 $18,000 0.00%-$ $18,000 3225 Truck Communications $5,250 $5,250 0.00%-$ $5,250 3230 Cell Phones $520 $520 0.00%-$ $520 3235 800 mHz Radio Admin Fee $18,500 $1,500 $20,000 0.00%-$ $20,000 3275 Internet (MediaCom)$8,300 $7,000 $15,300 0.00%-$ $15,300 3280 Pagers / Radios (Ancom)$1,250 $250 $1,500 0.00%-$ $1,500 3285 Radio Lease $6,200 $1,000 $7,200 -12.20%(1,000)$ $8,200 3310 Travel / Mileage Reimb $400 $1,000 $1,400 0.00%-$ $1,400 3350 Education / Conferences $4,500 $20,000 $4,000 $28,500 0.00%-$ $28,500 3355 Vehicle License Registration $100 $100 0.00%-$ $100 3610 General Liability Insurance $9,500 $9,500 0.00%-$ $9,500 3810 Electricity Exp (Excel)$12,500 $4,500 $17,000 0.00%-$ $17,000 3820 City Water/Sewer/Storm $3,100 $2,300 $5,400 0.00%-$ $5,400 3830 Natural Gas (CenterPoint)$8,000 $3,500 $11,500 0.00%-$ $11,500 3840 Custodial & Waste Removal $9,000 $7,000 $16,000 0.00%-$ $16,000 3845 Lawn & Turf Maintenance $3,600 $3,600 0.00%-$ $3,600 4010 Bldg Maint & Repair $16,000 $9,500 $25,500 0.00%-$ $25,500 4030 Light Truck Maint/Repair $6,500 $1,500 $8,000 0.00%-$ $8,000 4035 Heavy Truck Maint/Repair $17,500 $1,500 $19,000 0.00%-$ $19,000 4040 Other Equip/Boat Maint $5,000 $500 $5,500 0.00%-$ $5,500 4045 Insurance Claim Expenses $250 $250 0.00%-$ $250 4135 Copier Maintenance $650 $650 0.00%-$ $650 4300 Miscellaneous $1,500 $1,500 0.00%-$ $1,500 4330 Dues & Subscriptions $2,750 $2,750 0.00%-$ $2,750 4450 Meeting Supplies $1,500 $1,500 0.00%-$ $1,500 4600 Recognition Expenditures $1,000 $1,000 0.00%-$ $1,000 Subtotal Purchased Svcs $72,420 $95,550 $56,900 $33,800 $10,250 $268,920 -1.62%(4,430)$ $273,350 5710 Computer/Printer Replac $4,000 $4,000 0.00%-$ $4,000 5800 Other Equip $4,000 $4,000 0.00%-$ $4,000 Subtotal Capital $8,000 $0 $0 $0 $0 $8,000 0.00%-$ $8,000 Total LLFD Op Budget 315,443$ 343,929$ 56,900$ 33,800$ 37,745$ $787,817 -4.48%(36,918)$ $824,735 City of Long Lake Draft 2025 Operating Budget 28 Date: September 23, 2024 Item: 4 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: Amend Fund Balance Policy - Resolution 7509 1.Purpose: The purpose of this council action item is to amend the Fund Balance Policy. 2.Background: In order to comply with GASB standards and based on the League of Minnesota Cities (LMC) policy, the Fund Balance Policy was first adopted by Resolution 5994 on November 22, 2010, amended by resolution 6105 on December 12, 2011 with last amendment made on December 9, 2019. Best practices includes routine reviews of the City's financial management policies to ensure that the City follows GASB standards and LMC recommendations while allowing reasonable thresholds within the policies. At the end of 2023 audit year, the City was at 36.4% of the next year's operating budget. Per the financial management policy for fund balance reserve, the policy states that the minimum unassigned General Fund balance reserve is 45%. In order to meet threshold for 2025, a surplus of over $1.18 million dollars is needed to meet the current policy of 45% minimum unassigned General Fund balance. If reduced down to 40%, the needed surplus cuts in half to $580,000, which is more attainable. Staff have reviewed other cities' policy and found that a number of cities have set their unassigned fund balance reserve policy at the 40% threshold. Included in Exhibit C is a list of other cities, including neighboring cities, and their threshold for General Fund balance reserve. In the attached policy in Exhibit B, the included changes includes a reduction from 45% to 40% for the minimum unassigned General Fund balance of the annual operating budget. Also included is a the addition of the Golf Course Fund and a policy for that fund. As this fund's history expands, the policy will be reevaluated. 3.Staff Recommendation: Per council directive, staff recommends amending the Fund Balance Policy to reduce the minimum unassigned General Fund balance to 40% of the fund's annual operating budget. AGENDA ITEM COUNCIL ACTION REQUESTED A motion to approve Resolution 7509 Amending the Fund Balance Policy. Exhibits Exhibit A. Resolution 7509 Amend Fund Balance Policy Exhibit B. Fund Balance Policy 2024 Exhibit C. Comparison to Other Cities 29 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7509 A RESOLUTION TO AMEND THE CITY OF ORONO FUND BALANCE POLICY WHEREAS, financial management policies guide in the preparation and management of the City’s overall budget and major objectives to be accomplished; and WHEREAS, Government Finance Officers Association (GFOA) best practices recommends government formally adopt financial policies; and WHEREAS, the Fund Balance Policy, is Policy 2 of the City of Orono’s Financial Management Policies; and WHEREAS, the Fund Balance Policy, last amended by Resolution 7056, will be amended to revise the minimum unassigned General Fund balance to 40% of the fund’s annual operating budget; and WHEREAS, the unassigned fund balances in excess of 50% will be transferred to the Pavement Management Fund; and WHEREAS, a fund balance policy is created for the Golf Course Enterprise Fund; and NOW, THEREFORE, BE IT RESOLVED, that the City of Orono Council, hereby authorizes the amendment of the Fund Balance Policy; Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held September 23, 2024. ATTEST: ________________________________ _______________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 30 G-1 City of Orono Financial Management Policies Policy 2 - Fund Balance 2-I. PURPOSE The City understands it has a responsibility to maintain prudent financial operations to ensure stable city operations for the benefit of city residents and businesses. Fund balance reserves are an important component in ensuring the overall financial health of a community, by giving the City cushion to meet contingency or cash-flow timing needs. The Office of the State Auditor recommends that at year-end, local governments maintain an unreserved fund balance in their general fund and special revenue funds of approximately 35 to 50% of fund operating revenues, or no less than five months of operating expenditures. 2-2. POLICY 1. The City will maintain a minimum unassigned General Fund balance of 45%40% of the fund’s annual operating budget. a) Unassigned fund balances in excess of 50% will be transferred to the Community Investment ConstructionPavement Management Fund. Such transfer is pursuant to Council approval. b) Unassigned fund balance of less than 4045% will be addressed through the budgeting process or by transfers in from other funds. c) An assignment or restriction of fund balance may be used to offset revenues earned in one year where substantial services are required to be performed in the next fiscal period. 2. When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. These fund balance classifications apply only to Governmental Funds, not Enterprise Funds or Internal Service Funds. 3. The Park Fund is a Special Revenue Fund that provides for parkland acquisition and improvements. Its major funding source is Park Dedication Fees which are restricted for this use. 4. The Drug/Felony Forfeiture Fund is a Special Revenue Fund that provides for expenditures related to drug and alcohol enforcement activities. Its major revenue sources are the sale of forfeited vehicles and drug enforcement activities. The funds are restricted for law enforcement use related to drug and alcohol enforcement. 5. The Lurton Park Fund is a Special Revenue Fund that provides for the development and maintenance of Lurton Park. These funds are restricted by a stipulation of the property’s owner when the land was donated to the City. 31 G-2 6. The Senior Housing TIF Fund is a Special Revenue Fund that accounts for the Tax Increment Financing District No. 1-1 which was created to provide housing opportunities for seniors within the City. Its funding source is the property taxes on the captured value. The funds are restricted. 7. The Affordable Housing Fund is a Special Revenue Fund that provided purchase assistance to qualified home buyers. Funding was through grants from the Metropolitan Council, Hennepin, CDBG grants. The funds are restricted. 8. Capital project Funds are used to account for the financing of street projects, equipment replacement, public safety equipment, and facility rehabilitation or renovation. Revenue sources are provided mainly through transfers, special assessments, bond sales, and park dedication fees. The City’s goal is to maintain fund balances in the Municipal State Aid (MSA), the Improvement Equipment Outlay, the Community Investment, and the Pavement Management Plan (PMP) funds in an amount sufficient to support the ongoing capital expenditures planned in the CIP. Revenues not legally restricted will be assigned. 9. Fund balances in Debt Service Funds for future debt payments are restricted. 10. The Enterprise Funds are used to account for the City’s utility operations. This includes the following funds: Water, Sewer, Storm Water, Recycling, and Cable. The City’s long term goal is to have self-sustaining funds that do not require revenue from special assessment, issuance of debts or taxes. a) For Water, Sewer and Storm Water Funds, the City’s goal is to maintain 25% operating reserve and 25% capital reserve. b) The Recycling Fund’s goal is to maintain 25% operating reserve. c) The Cable Fund does not have a reserve and its purpose is to fund the Council Chamber improvements and operating expenses related to recording and streaming council meetings. c)d) The Golf Course Fund was created in 2023 to better track golf course activity and fund golf course projects in the future. The goal of the fund is currently to maintain a positive fund balance. 11. The Internal Service Funds are used to track revenue and expense shifts between departments. These include the following funds: Insurance, Fleet Management, Compensated Absences, and Information Technology. a) The Insurance Fund was created to account for total insurance revenue and expenses between all departments. The purpose of this fund is to allow for high deductible, which results in long term savings for the City. It has been determined that a fund balance of $300,000 is adequate for this purpose and fund balance in excess of $300,000 will be transferred to a fund designated by the City Council. b) The Fleet Management Fund is used to account for total expenses related to city vehicles. Each fund pays into this fund to cover their appropriate portions of expenses. c) The Compensated Absences Fund is used to account the liability owed to employees for compensated absences such as Sick, Vacation and Comp-Time. Fund balance is equal to the liability owed to employees at each year-end. 32 G-1 d) The IT Fund is used to account for total expenses related to software and technology. Each fund pays into this fund to cover their appropriate portions of expenses. The long-term goal of this fund is to provide funding for all technology improvements. 2-3. PROCEDURES 1. City shall maintain necessary funds in accordance with City policy and Minnesota statutes. 2. Annual financial statements shall be prepared in accordance with generally accepted accounting principles establishing the fund balance at the end of each year. As part of this process the Finance Director is authorized to make the appropriate assignments of fund balance. 3. As part of the annual budget process the Finance Director shall prepare a current analysis of the City’s fund balance. The analysis shall include the prior year ending fund balance as established by the annual financial statements, and the projected fund balance for the current year. 4. Council shall review the amounts in fund balance in conjunction with the annual budget approval, and make adjustments as necessary to meet expected cash-flow needs. 5. The policy should be periodically reviewed, especially if the composition or timing of revenue receipts change. 2-4. RESPONSIBILITY AND AUTHORITY Administrative implementation of policies is the responsibility of staff and council. 2-5. ADDITIONAL RESOURCES Original Policy – Resolution 5994, adopted November 22, 2010 Amended Policy – Resolution 6105, adopted December 12, 2011 Amended Policy – Resolution 7056, adopted December 9, 2019 33 Nearby Cities Reserve Minimum Mound 20% Excelsior 40% Wayzata 40% Minnetonka 40% Independence 40% Medina 42% Minnetrista 50% Shorewood 60% Maple Plain 60% Minnetonka beach 65% Orono = 45% 0% 10% 20% 30% 40% 50% 60% 70% Fund Balance Reserve Comparison 34 Date: September 23, 2024 Item: 5 Presenter: James Van Eyll, Fire Chief Section: Consent Agenda Title: Hire Part-Time Firefighters 1.Purpose: The purpose of this action is to gain approval to hire part-time firefighters and accept the resignation of a part-time firefighter. 2.Background: The Orono Fire Department is currently seeking part-time and paid-on-call firefighters. 3.Recruitment: The selection process for the position involved advertising the position, application screening, an interview and background check. The interview was conducted by the Fire Chief and other fire officers. The applicants must successfully complete a Psychological Exam, a Physical (Pre- employment medical) exam and a probationary period. 4.Recommended Candidate: Sam Goecke has 7 years of experience as a firefighter with other departments. He has passed Firefighter 1 & 2 and EMT. H e is excited to become a charter member of the Orono Fire Department and he looks forward to creating the best department. Doug Swerdfiger has 14 years of experience as a firefighter with another department. He has passed Firefighter 1 & 2 and EMT. He is excited to become a charter member of the Orono Fire Department and he looks forward to creating the best department. 5.Recommended Compensation: I recommend that we accept the resignation of Firefighter Jackson. I recommend Sam Goecke and Doug Swerdfiger for a conditional job offer as part-time firefighters with an effective start date of September 24, 2024. Pay. Starting rate of $20.00/hour. Benefits: Police and Fire PERA Conditions: Passing background check, psychological exam and physical exam. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the conditional job offer to Sam Goecke and Doug Swerdfiger as part-time firefighters at the rate of $20.00 per hour with a start date of September 24, 2024 and accept the resignation of Firefighter Jackson. 35 Date: September 23, 2024 Item: 6 Presenter: Correy Farniok, Police Chief Section: Consent Agenda Title: Special Detail Compensation for Police Officers 1.Purpose: The purpose is to gain approval to increase compensation for this special detail. 2.Background: The police department has been requested to assist a residence with extra security for 16-24 hours a day starting 9/10/2024 through 9/24/2024. The city will be invoicing the resident at the rate of $125.00 an hour to assist with providing an officer and squad for this detail. Police officers working this detail will receive $90.00 per hour compensation when assigned to this special detail. A contract has been signed and returned for this special detail. 3.Cost: The City will invoice the resident $125.00 per hour per officer working this special detail. 4.Funding: - 5.Staff Recommendation: Recommend approval of $90.00 per hour for police officers working this contracted special detail. AGENDA ITEM COUNCIL ACTION REQUESTED I recommend the approval to pay $90.00 per hour for each officer working this contracted special detail. 36 Date: September 23, 2024 Item: 7 Presenter: DJ Goman, Public Works Superintendent Section: Consent Agenda Title: Compensation Increase for Public Works Fleet Mechanic 1.Purpose: To gain City Council step increase approval for public works Fleet Maintenance Worker Eric Boehlke 2.Background: Public Works employee Eric Boehlke started with the city in February 2024 as a Public Works Fleet Maintenance worker. His performance has been exceptional. Eric has strived to improve, expand the department and fleet assets he is responsible for overseeing and has shown interest in improving the overall department. Eric has quickly become a subject matter expert on Orono vast fleet of equipment. Eric's fellow employee's have nothing but good things to say about his performance. 3.Staff Recommendation: I recommend step increase to Grade 8, Step 6 $37.39 of the Local 49 AFL-CIO pay scale of retroactive to August 26, 2024 for exceptional performance. AGENDA ITEM COUNCIL ACTION REQUESTED Approve motion for a step increase to Grade 8 Step 6 $37.39 of Local 49 AFL-CIO pay scale retroactive to August 26, 2024 for Public Works Fleet Mechanic Eric Boehlke. 37 Date: September 23, 2024 Item: 8 Presenter: DJ Goman, Public Works Superintendent Section: Consent Agenda Title: Pavement Maintenance - Repaint/Striping 1.Purpose: The purpose of this action item is to gain Council approval for the 2024 street and parking lot pavement markings. 2.Background: The city routinely restripes as part of routine maintenance process as the paint wears off over time. The city has over 170,000 Lineal ft of street and parking lot stripping including: centerline, fog line, parking stalls, cross walks and turn arrows. 3.Scope: The identified areas will have the the lines swept to remove sand and debris prior to paint being sprayed. 4.Cost: Public Works sent out requests for quotes to multiple contractors and only received one back . A summary of the quotes received are listed in the table below. The lowest quote was from Sir Lines A Lot for $ 27,698.00 Contractor Total Quote Sir Lines A Lot $ 27,698.00 Safety Signs No quote 5.Funding: The project will be funded from the Streets, Parks and Facilities Operating budgets 6.Staff Recommendation: I recommend acceptance of the quote provided by Sir Lines A Lot for $ 27,698.00 AGENDA ITEM COUNCIL ACTION REQUESTED Motion to authorize Sir Lines A Lot to complete the 2024 Stripping project for $27,698.00 Exhibits 2024 striping.docx 38 2024 Stripping We are looking at striping the below ten roads: 1. McCulley RD (From CSAH 6-CSAH 19) 2. Watertown RD (From McCulley RD –Willow DR) 3. Willow DR (From CSAH 112-Fox ST) 4. Stubbs Bay RD (From Watertown RD – CSAH 84) 5. Old Crystal Bay RD (From CSAH 6 – CSAH 112) 6. Willow DR (From CSAH 6 – CSAH 112) 7. Brown RD (From CSAH 6 – CSAH 112) 8. Tamarack DR (From CSAH 6 – City Line about 1375’) 9. Hunter DR (From CSAH 6 – City Line about 1375’) 10. Fox ST (From CSAH 84 – CSAH 146 In the past, the above roads (not including Fox Street) have had about 80,000 L.F. of 4” yellow or white striping. arrows, crosswalk blocks, stop bars and parking lots done. These areas include: 1. McCully Rd a. 2 Arrows 2. Watertown Rd a. 5 Crosswalk blocks @ Old Crystal Bay RD 3. Willow Dr a. 2 Stop bars @ Watertown Rd. b. 1 Stop bar @ Fox ST 4. Stubbs Bay Rd a. 5 Cross-walk blocks @ trail 5. Old Crystal Bay Rd a. 17 arrows b. 44 Crosswalk bars c. 156 SQ. FT. of stop bar 6. Willow Dr a. 8 arrows b. 13 Crosswalk blocks c. 82 SQ. FT. of stop bar @ CSAH 112 7. Brown Rd a. 1 arrow b. 12 Crosswalk blocks @ CSAH 112 8. Tamarack Dr- none 9. Hunter Dr- none 10. Kelly Pkwy. a. 2 arrow @ Willow DR. 11. Bederwood Park parking lot 12. Post Office parking lot 39 Date: September 23, 2024 Item: 9 Presenter: DJ Goman, Public Works Superintendent Section: Consent Agenda Title: Pavement Maintenance - Crack Sealing 1.Purpose: The purpose of this action item is to gain Council approval for the 2024 Streets Maintenance Crack Sealing project. 2.Background: Crack sealing is a routine preventive road maintenance process. 3.Scope: The identified streets shall have their cracks and routed, cleaned and sealed. Spot sealing will be required on areas with a concentration of small cracks. 4.Cost: Public Works received quotes from 2 contractors for crack sealing. A summary of the quotes received are listed in the table below. The lowest quote was from MP Asphalt Maintenance INC for $35,750.00 Contractor Total Quote MP Asphalt Maintenance INC $35,750.00 Allied Blacktop Company $46,795.00 Astech Corp.No Bid 5.Funding: The project will be funded from the pavement management fund. The 2024 Public works plan and CIP allocated $80,000 Contracted pavement preventive maintenance. 6.Staff Recommendation: I recommend acceptance of the quote provided by MP Asphalt for $35,750.00 AGENDA ITEM COUNCIL ACTION REQUESTED Motion to authorize MP Asphalt Company to complete the 2024 Street Maintenance crack sealing project for $ 35,750.00 Exhibits 40 2024 Crack Sealing Map.docx.jpg 2024 Crack Sealing.docx 41 42 2024 Crack Sealing CHIPPEWA LA LAKEVIEW TER NAVARRE LA ORONO ORCHARD RD BAYVIEW PL BLAINE AVE CRYSTAL PL REST POINT CIRCLE WNDJAMMER LANE WEBBER HILLS RD SPATES-AREA PATCH 43 Date: September 23, 2024 Item: 10 Presenter: Taylor Zinnel, Superintendent - Parks and Facilities Section: Consent Agenda Title: Grant - Hackberry Park Athletic Fields - Resolution 7510 1.Purpose: The purpose of this item is to gain Council approval to pursue a grant for funding of the Hackberry Park project. A resolution is required for the grant application. 2.Background: The Parks Commission and the City of Orono are committed to improving quality and accessible spaces for community and local youth sports associations. This grant would open up an opportunity to improve variety, quality, and safety with improved teeball/softball field and a multi-use field for a variety of activities. Hennepin County Youth Activities Grant is due for submittal by October 1st. 3.Cost: Grants are available through Hennepin County for youth athletic fields. The maximum grant award is $300,000 in which staff will be applying for the maximum for this project. Total cost of this project will range from $750,000 to upwards of $1,000,000 depending on final scope of project once awarded a grant. This project will be funded through sponsors, grants, and the Park Fund (city portion). 4.Staff Recommendation: Staff recommends approval to pursue grant and to receive resolution of support. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve grant application and resolution 7510 Exhibits 2023-07-12_130918_Hackberry Park Concept (002).pdf Resolution 7510 Hackberry Park.docx Grant Application- Hackberry Park.docx 44 50 STANDARD PARKING SPOTS 3 ADA PARKING SPOTS 6’ SIDEWALK, TYP. DROP-OFF AREA SHELTER DUGOUTS BLEACHERS PARK BOUNDARYOVERFLOW PARKING OVERFLOW PARKING BASEBALL / SOFTBALL FIELD MULTI-USE FIELD (180’ X 300’) EXISTING BASKETBALL COURT EXISTING PLAYGROUND ELM LN MAPLE LN WILLOW DR NHACKBERRY HILLSTORMWATER POND PROPOSED TREE, TYP. LEGEND Coniferous Tree Deciduous Tree Deciduous Tree - Existing * Some proposed deciduous trees represent the replacement of ash trees 45 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7510 A RESOLUTION SUPPORTING THE APPLICATION FOR A HENNEPIN COUNTY YOUTH SPORTS PROGRAM GRANT WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sports or recreational facilities, and WHEREAS, City of Orono desires to develop a multi-use sports field and other park improvements at Hackberry Park for the purposes of providing additional recreational facilities for youth sports within Orono. NOW THEREFORE,BE IT RESOLVED that the Orono City Council: I.The estimate of the total cost of developing the park facility shall be $703,000. The Orono City Council is requesting $ 300,000 from the Hennepin Youth Sports Program and will assume responsibility for providing the remaining balance. II.City of Orono is the owner of Hackberry Park where the facilities will be located and shall continue to own the property for at least the functional life of the fields, which is estimated to be 20 years. Hackberry Park may not be converted to a non-public or non-recreational uses within this time period without the approval of Hennepin County. III.City of Orono agrees to assume one hundred (100) percent of operational and maintenance costs for the park. City of Orono will operate the fields for its intended purpose as stated in the grant application for the functional life of the facility. IV.City of Orono agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of developing project and managing its long-term operation. V.That the Parks Superintendent for the City of Orono is authorized and directed to execute the application for the Hennepin Youth Sports Program grant. Adopted by the City Council of Orono, Minnesota at a regular meeting held on September 23, 2024. ATTEST:CITY OF ORONO _____________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 46 HCYAG 1 Play Area Grant Application Fall 2024 Submit your application via the Hennepin County Supplier Portal.Applications should be completed in size 10, 11 or 12 black font. No other font colors will be accepted. Font options include Times New Roman, Segoe or Garamond. Font should be clearly laid out and easy to read. Section 1: Applicant Information Name of Local Government Unit (LGU) applying for funding City of Orono Legal address of LGU 2750 Kelley Parkway LGU Grant Contact Name Taylor Zinnel Professional Title Superintendent of Parks and Facilities Email tzinnel@oronomn.gov Phone 952-249-4684 Signatory Authority (Name, Professional Title) Taylor Zinnel, Parks and Facilities Superintendent Signatory Email tzinnel@oronomn.gov Delegation of Authority (Name, Email, Phone) Click or tap here to enter text. Partner Organization(s) Orono Baseball Association, Orono Westtonka Soccer Association, Orono Softball Association, Orono Youth Football, Orono Lacrosse Association Partner Organization Contact (Name, Email, Phone) Click or tap here to enter text. Project Title Hackberry Park Site Locations(s) 170 Hackberry Hill, Orono, MN 55356 Applying for: ⾙ Youth Sports Facility ☐Playground ☐Other: Click or tap here to enter text. Is this a new project, upgrade to existing structure, or replacement of equipment? ☐New ⾙ Upgrade ☐Replacement ☐Other: Click or tap here to enter text. Number of youths served (numerical value only)2000 47 HCYAG 2 Total Grant Request (currency value only)300,000 Section 2: Project Proposal 2.1 Statement of Need 1.Provide information on the need for grant funding for this project. 1-3 paragraphs The grant funding is imperative in allowing the city to meet its goals of providing more athletic fields for the youth of Orono and surrounding communities. Many of the parks in Orono are in need of future investment and the city cannot provide sufficient funding to meet park needs. The grant funding would specifically be used towards building the multi-use athletic field and renovating a teeball field to a teeball and softball field 2.Describe the upgrades or need for the structure at the proposed site location(s). Attach pictures of the current site and project planning maps for the proposed project as supplemental documentation. 1-2 paragraphs The project at Hackberry Park will meet four main objectives -Creating multi-use youth athletic fieldDrainage -Teeball and Softball field renovation -Saftey Improvement (Parking, walkpaths) -Drainage -Multi-Use Athletic Field: The City of Orono has had many requests from residents to expand opportunities for open field space for different sports. Sports such as flag football, lacrosse, and soccer have seen much growth over the years and all have indicated that there are not enough opportunities for them to have adequate field access to continue their growth potential. Adding a multi-use athletic field will accommodate the needs for many different sports organizations and will also provide an open space for anyone in the community to access. Similar to Tee ball, the multi-use field will benefit from improved drainage. The improved drainage will provide safe and consistent field conditions -Tee Ball Renovation: As mentioned above, drainage has plagued the field with unsafe conditions and loss of turf. In addition to the field conditions, the site has shown its age with failing backstops, decaying benches, and old equipment. The City of Orono will work closely with the Orono Baseball and Softball Associations to determine what additional amenities should be added for future amenities. -Parking: The park does not currently have an ideal parking arrangement. During games and practices, users of the fields park along the busy Willow Dr. This parking arrangement is dangerous as vehicles have to back up into the busy road. By creating several parking lot options, safety will be improved for the users of the park -Draingage: Draingage has been an issue at this site for many years. The area where tee ball is located does not drain well and the site is unusable after minimal amounts of rain. The site stays wet for a considerable amount of time and is susceptible to turf scald during summer heat. Poor drainage has led 48 HCYAG 3 to unsafe field conditons for youth which has led to a decline in users of the park. Improved drainage will provide safer field conditions, increase usage, and a more resilient turf that will not have to be re- established yearly. 3.Provide information about the project planning and design process. Include information about community surveys, listening sessions or other ways community feedback was included during the planning and design process. 1-2 paragraphs The Hackberry Park masterplan has been on the Parks CIP for the last two years. In 2022, the house at 140 Hackberry Hill was demolished and the City was able to obtain the property within the park boundary. In February 2023, staff presented a recommendation to the Park Commission to begin the masterplan process. The Park Commission voted unanimously to make the recommendation to City Council. The Hackberry sub-committee hosted two separate listening sessions at Hackberry regarding the masterplan and gathered useful information to help direct any future improvements. The sub- committee and staff worked with Bolton & Menk to develop a masterplan concept for the park. 2.2 Project Overview 1.Describe the proposed play area (youth sports facility, playground,or structure upgrade). 1-3 paragraphs -Creation of a Multi-use field, located in the area of existing tee ball fields to support youth sports associtations with a safe and well maintained space for field sports. Grading of the site is needed to provide a level surface for safter playing conditions. -Improvement of an existing tee ball field, to better accomidate tee ball and softball associations. Adjustement of the orientation of the field has been suggested to mitigate foul balls onto busy Willow Dr. and allowing for a storm water retention pond to be located at the lowest point of the park -Walking Path improvements around the park to accomidate access of all abilities to the existing basketball court and playground. 2.What methods will be used to reduce barriers, mitigate negative impact, and ensure the project is inclusive, accessible, and considers the needs of diverse populations? 1-2 paragraphs -While the project is focused on a certain age group, the City of Orono will plan on this park being open and available to all who choose to recreate there. We have already been in communication with the Orono Softball Association and are taking feedback on the project to allow for Softball usage at the park. Softball has not occurred within Orono parks and they have expressed excitement in being included in the planning process. -The project will also look at ADA compliant parking and sidewalks to provide access to the entire park 49 HCYAG 4 3.Who will benefit from the proposed project? Address whether this project will benefit populations who have been underserved or have experienced structural or institutional inequality. 1-2 paragraphs -This project is sprecifically targeted for age groups 12 and under. The greatest needs for the sports organizations are for the new and younger atheletes. Open field time for these age groups has become increasingly difficult to secure. -The Orono Public School District currently has over 2800 students. -The Orono Westonka Soccer Association has 550 players that are under the age of 10. On average, they see 10% growth year-to-year. -The Orono Baseball Assosciation had over 515 district youth for the 2024 season. Their largest age group is the 6-10 year-old range. -The Orono Youth Football Association has over 300 youth for the 2024 season ranging from 2nd- 8th graders. -Orono Youth Lacrosse Association has approximately 250 youth players involved in their association. -Spring and Summer leagues surpase 160 youth participants for the Orono Softball Association, in addition nearly 100 girls involved in a fall season. 4.Include the number of kids who will benefit from the project. How was this number estimated? What data sources were used to calculate or estimate the number of kids who will benefit from the project? 1-2 paragraphs Nearly 2000 kids that are involved with various associations and organization will benefit from this project. Numbers were compiled from the various organization that have shown support and excitement for the Hackberry Park project. Participation continues to grow in each avenue of athletics in the city of Orono. Making this an important project to continue to supply associations with a quality and safe place to play. 5.Describe whether the project will be located on public land and whether the space will be publicly accessible. If it will not be publicly accessible or will have limited accessibility, describe the reasons why. 1 paragraph Project will be located at existing public park, and will continue to be accessible to the public and surrounding communites. Ability for organizations and associations to reserve fields for organized practice and play. 6.Describe planned signage for the project. Include pictures of planned signage or highlight signage on the site planning map included with your application. 1 paragraph 50 HCYAG 5 Signage at the site acknowledging Hennepin County Youth Activities Grants as a funder is required. Grant funding can cover the cost to purchase and install a sign at the site and should be listed in the Grant Funding Request section if you plan to use grant funds to cover the cost of signage. The City of Orono would plan to pay for signage, and acknowledgement of the funding from the HCYA grant would be included in the signage at the park. Below is an example of signage that we have implemented at other parks located in the city, a similar sign would be used to tell the story of the park and to recognize all partners involved in the funding of the project. EXAMPLE: 7.Describe sustainability for the proposed project, including ongoing operating or maintenance funds, the environmental impact of the project, and the impact of creating a play area for the community. 1-2 paragraphs -With annual loss of turf, weeds have been a constant issue with the fields. By providing sufficient drainage and improving the soil, a far more resilient turf can be established. Resilient turf requires less irrigation, efficiently traps carbon dioxide, reduces temperatures, reduces erosion, and can decrease noise pollution. Staff will carefully select turf species that require less water and fertilizer inputs. -Most of the trees that are in the park are Ash. The plan is to remove Ash trees and introduce 51 HCYAG 6 more variety to combat future issues that occur when planting heavily rely on one or two species. The masterplan addresses the need for additional plantings and varied plantings. -A stormwater pond is designed to be built at the park to help with runoff and cleaning stormwater before entering local waterways 2.3 Collaborations and Partnerships 1.What entities and organizations will be involved in the proposed project?Describe the role of the Local Government Unit (LGU). If the LGU will be serving as the fiscal agent, provide information about the implementing agency including organizational capacity to implement the project. 1-2 paragraphs The main objectives of the project will be completed by the City of Orono and chosen contractor. The city will work with different sports associations (listed below) to introduce additional amenities for their corresponding sports. The city will partner with the different organizations to provide amenities such as dugouts, seating, storage, nets/goals, bases, etc. We see this project as a collaborative effort and welcome all users of the park to partner with the city. 2.4 Implementation Timeline 1.Include a proposed timeline for project implementation and grant fund usage. Submital of Grant Application to Hennepin County Youth Activities Grant September 2024 Approval of Application by Hennepin County December 2024 Engineering and Final Design March 2025 Authorization to Advertise for Bids by City of Orono April 2025 Receive and Approve Bids May 2025 Construction Starts May 2026 Contruction Completed August 2026 Park Reopened for Use September 2026 2.Include information about planned groundbreaking ceremonies, ribbon cuttings or other public events for the site. 1 paragraph A groundbreaking ceremony will take place at the beginning of construction once bidding and approval have been completed. A ribbon cutting and opening celebration will take place once park is completed and open for use. For each of these events we will invite community members and encourage all affiliated parties and associations to be involved. 52 HCYAG 7 Section 3: Grant Funding Request Include a line-item budget with a narrative explanation about the grant funding being requested. Listed expenses should be allowable, necessary, and reasonable. Allowable means that the listed items are consistent with Section 1.3 of the Request for Applications (RFA). Necessary means it is important to the success of the project, reasonable means you are listing fair market prices. 3.1 Grant Request 1.Total project cost (currency value only): $888,000 2.If the total project cost exceeds the grant request, explain what costs will not be covered by grant funding. 1-2 paragraphs The City of Orono and the Parks Capital Improvement Fund would pay for the remaining cost associated with the project beyond the grant funding. In addition to the item listed in the table paragraph 5 to demonstrate the matching funds the city will be funding the: Stormwater facilities $ 70,000 Irrigation $100,000 Soft Costs $115,000 3.Describe the amount of grant funds you are requesting and provide a narrative justification for the requested amount. 1-3 paragraphs The City of Orono is requesting the full amount of $300,000 for the Hackberry Park project. This amount will be used for the creation of the multi-use field and the creation of a new Tee ball field. The city will match this amount above using park funds with partnerships. This grant is crucial for the project as it will considerably accelerate the city’s efforts in providing safe, inclusive, and accessible athletic fields at Hackberry Park. Without the grant support, the city will not be able to complete the project for several years at the least. The grant funds will go directly to providing and improving athletic facilities for an age group that is struggling to find reasonable accomidations for their needs. 53 HCYAG 8 4.Include descriptions and pricing information of anticipated items for which you will be requesting grant reimbursement in the table below. Attach pricing information for proposed equipment and construction costs from vendors in supplemental documentation. If pricing information is not available, provide an explanation. If additional space is needed, attach a supplemental document with a table showing additional line items. GRANT BUDGET Project Item Description and Justification Cost EXAMPLE Paint Supplies Paint Brushes, 4 sets at $12/set Acrylic paint in multiple colors, 10 colors at $5/paint $98 1 Multi-Use Field (180’x300’) The open field on roughly the north half of the site is proposed as an open playfield suitable for soccer, foot races, or a myriad of other activities.. $200,000 2 Softball/ Little League Baseball Field It is proposed that the two existing ballfields be consolidated into one supporting both Tball and Softball activities. Will reuse infield material and construct new backstop and baseline fencing. $100,000 3 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 4 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 5 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 6 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 7 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 8 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 9 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text. 10 Click or tap here to enter text.Click or tap here to enter text.Click or tap here to enter text. TOTAL GRANT REQUEST $300,000 54 HCYAG 9 5.Describe additional sources of funding for the project that will cover costs exceeding grant funding. Include information about matching funds. 1-2 paragraphs Addition funding will be provided by the City of Orono through the Parks Departments Capital Improvement Funds. PROJECT MATCHING FUNDS Matching Fund Source Description Amount 1 City of Orono Mobilization $55,000 2 City of Orono Clearing and Grubbing and Site Grading $35,000 3 City of Orono Parking Lot and Pavement Paths $130,000 4 City of Orono Fencing for Multi-use field and teeball/softball fields $73,000 5 City of Orono Landscaping $10,000 TOTAL MATCHING $303,000 Section 4: Additional Information Provide a narrative of any additional information deemed relevant to your application. The renovation project of Hackberry Park is a component of a larger project that the city would like to complete, including stormwater collection and street improvement to the surrounding neighborhood. Collecting and filtering rain water before returning water to native wetlands located to the east of existing park. Section 5:Supplemental Documents Indicate whether you will be uploading additional documents with your application: ⾙ City Resolution If a city resolution is not available at the time of application submission, please provide an explanation of why one was not included. If applicable, provide a timeline for receiving and submitting the city resolution: Click or tap here to enter text. 55 HCYAG 10 ⾙ Site pictures ⾙ Project plans and/or maps ⾙ Community letters of support (optional) ⾙ Other: Click or tap here to enter text. Application Checklist Before submitting your application to the Supplier Portal, check that you have completed all sections of the application and have a signed attestation letter: ⾙ Attestation Letter ⾙ Completed Application ⾙ Section 1: Applicant Information ⾙ Section 2: Project Proposal ⾙ Section 3: Grant Funding Request ⾙ Section 4: Additional Information ⾙ Section 5: Supplemental Documents ⾙ City resolution ⾙ Site pictures ⾙ Project plans and/or maps ⾙ Community letters of support (optional) ⾙ Other: Click or tap here to enter text. Application Affirmation: 56 HCYAG 11 ⾙ This check box serves as acknowledgement that the information contained herein is accurate to the best of your knowledge. You are also acknowledging that the application has been reviewed and approved by the LGU signatory authority who has provided their consent for this application to be submitted. Name of person who checked the box Taylor Zinnel Professional Title Superintendent of Parks and Facilities Phone 952-249-4684 Email tzinnel@oronomn.gov 57 Date: September 23, 2024 Item: 11 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Final Pay Request - Public Works Facility Project 21-039 1.Purpose: The purpose of this action item is to approval the final payment to Ebert Construction for the Public Works Construction contract. 2.Background: On October 10, 2022 Council awarded the contract to build the new public works facility to Ebert Construction. Construction is now complete. 3.Scope: The overall scope of the work was to construct a new public works facility at 365 Old Crystal Bay Road North. 4.Cost: The contract amount including change orders is $16,168,333.67. The total work completed under the contract is $16,168,333.67. Pay request #18/Final is for $842,744.81. This amount includes a release of retainage. 5.Funding: Construction is funded by the facilities fund. 6.Staff Recommendation: The work associated with the contract has been completed. I recommend approval of the payment to the contractor. AGENDA ITEM COUNCIL ACTION REQUESTED Move to approve payment of $842,744.81 to Ebert Construction. Exhibits A. Orono PW Pay Application No18_Reviewed.pdf 58 07/01/2407/01/24842,744.8159 60 61 62 63 64 65 66 67 Date: September 23, 2024 Item: 12 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Final Pay Request - Navarre Parking Lot and Upper Golf Course Parking Lot Project 21-040 1.Purpose: The purpose of this action item is to approval the final payment to GMH Construction for the Navarre Parking Lot and Golf Course Parking Lot Construction contract. 2.Background: In 2021 the city completed a feasibility report for the Navarre Parking Lot. In June of 2022 council authorized design of the parking lot. In 2022 the parks commission recommended and the council approved design for replacing the upper Golf Course parking lot as well. The two lots were combined into one overall project which was awarded to GMH Construction in May of 2023. Work was substantially completed in 2023 withe final restoration and punch list items completed in 2024. 3.Scope: The overall scope of the work was to repaving and striping of the parking lots as well as rehabilitation of the stormwater system and installation of lighting within the Navarre lot. 4.Cost: The contract amount including change orders is $309,146.23 The total work completed under the contract is $309,146.23. Pay request #5/Final is for $16,485.76. This amount includes a release of retainage. 5.Funding: The projects was primarily funded by the Community Investment Fund with additional funding from Stormwater and Water Funds for the Navarre Parking lot. 6.Staff Recommendation: The work associated with the contract has been completed. I recommend approval of the payment to the contractor. AGENDA ITEM COUNCIL ACTION REQUESTED Move to approve payment of $16,485.76 to GMH Construction. Exhibits Pay App 5 Final.pdf 68 69 70 71 72 73 74 75 76 77 Date: September 23, 2024 Item: 13 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Award Contract - Park Lane Stormwater Improvement 24-044 1.Purpose: The purpose of this action item is to accept the quote for the contract for the Park Lane Stormwater Improvement Project (24-044). 2.Background: The extremely wet year highlights a drainage problem on Park Lane. Storm water is infiltrating underneath the road bed traveling via some abandoned pipe and then peculating up through cracks in the asphalt near the end of the road. If left as is this will result in a rapid deterioration of the roadway. 3.Scope: The project consists of installing a storm structure and piping at the end of Park Lane to collect the water and then directed it to the existing stormwater system. 4.Cost: The city received three quotes bids. The Bid Summary is below. The low quote is for $ 32,552.50 from Schneider Excavating. Company Cost Schneider Excavating $ 32,552.50 Valley Rich, Inc $ 41,145.00 Bituminous Roadways $ 48,816.00 5.Funding: Funding for the project will come from stormwater fund. 6.Staff Recommendation: I recommend acceptance of the quote from Schneider Excavating. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to accept the quote from Schneider Excavating for the Park Lane Stormwater Improvement Project for $32,552.50. 78 Exhibits A. Schneider.pdf B. Valley Rich.pdf C. BR.pdf 79 80 81 82 83 84 85 To:Contact:CITY OF ORONOORONO - PARK LANEProject Name:Bid Number:Fax:ORONO, MN 55323Address:P.O. BOX 66, 2750 KELLEY PARKWAYPhone:(952)249-4600Project Location:PARK LN, ORONO, MNBid Date:9/19/2024Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity11.00 LS $5,500.00 $5,500.00MOBILIZATION21.00 LS $1,500.00 $1,500.00TRAFFIC CONTROL31.00 LS $0.01 $0.01DEWATERING41.00 EACH $15,500.00 $15,500.0048" MANHOLE (INCLUDING CASTING)537.00 LF $126.00 $4,662.006" DIP, CL. 526250.00 LB $1.00 $250.00FITTINGS72.00 EACH $1.00 $2.006" CORE DRILL81.00 EACH $12,000.00 $12,000.00CONNECT TO EXISTING FORCEMAIN918.00TON$250.00 $4,500.00TYPE SP WEAR COURSE MIX (2,B)1040.00TON$55.00 $2,200.00CLASS 5 AGGREGATE111.00 LS $1,500.00 $1,500.00REMOVE EXISTING BITUMINOUS (INCLUDESSAWCUTTING)121.00 LS $1,201.99 $1,201.99REMOVE EXISTING STAND PIPETotal Bid Price: $48,816.00Notes:• All work to be completed in 2024.• Proposed Work Does Not Include: Landscape Restoration, Irrigation Repair/Restoration, Private Utility Locates/Repairs, Sub-soil Corrections,Erosion Control, Towing Charges, Permits and Fees, Multiple Mobilizations, Surveying or any Unforseen Conditions, Guarantee on drainage orponding of water on lots with less than 1%slope. No epoxy or thermoplastic striping.If wear course is to be placed after October 31, Bituminous Roadways cold weather paving advisory will need to be signed.•Noted Addn: None• For more information:www.bitroads.comPayment Terms:This proposal is subject to credit approval and is valid for 10 calendar days, after which time price quotes may be withdrawn without notice.This quote is based on standard AGC subcontract language and shall become a rider to any contract.Payment due upon receipt of invoice. A finance charge of 1 1/2% per month (18% per year) will be charged on any balance over 30 days past invoicedate, unless otherwise agreed upon in writing. We gladly accept Visa, Mastercard, Discover & American Express.https://bitroads.com/About-Us/75th-Anniversary9/19/2024 9:51:10 AMPage 1 of 286 ACCEPTED:The above prices, specifications and conditions are satisfactory and are hereby accepted.Buyer:Signature:Date of Acceptance:CONFIRMED:BITUMINOUS ROADWAYS, INC. - MENDOTA HEIGHTSAuthorized Signature:Estimator:Kyle Kubeskyle.kubes@bitroads.com9/19/2024 9:51:10 AMPage 2 of 287 Date: September 23, 2024 Item: 14 Presenter: Adam Edwards, City Administrator / Engineer Section: Presentation Title: Prosecuting Attorney Presentation 1.Purpose: City Prosecutor Steve Tallen will address the council on this services. 2.Staff Recommendation: Informational AGENDA ITEM COUNCIL ACTION REQUESTED Informational 88 Date: September 23, 2024 Item: 15 Presenter: Maggie Jin, Finance Director Section: Finance Report Title: Adopt 2025 Preliminary General Fund Budget - Resolution 7508 1.Purpose: The purpose of this agenda item is to adopt the 2025 Preliminary General Fund Budget. 2.Background: Work on the 2025 General Fund budget began in May and have since been updated and refined. As part of the budget process, there have been meetings with the budget committee followed by council work sessions in July and September for the General Fund. General Fund Revenues. The 2025 General Fund Revenue Budget totals $11,993,000, an increase of $456,370 (3.96%). Property taxes makes up 58% of the budget, with an increase of $402,400 (6.13%). The remainder of the General Fund revenue is made of non-tax sources with the next largest revenue source coming from public safety charge at 24%. The public safety charge comes from service contracts with neighboring cities for police protection. By working cooperatively with these neighboring cities, the police department is able to provide enhanced service at a lower cost by eliminating overhead and duplication of service. The remaining 18% of revenue is made of: license, permits, intergovernmental revenue, general government service charges, fines and forfeitures, interest, and miscellaneous charges. General Fund Expenditures. The 2025 General Fund Expenditure Budget totals $11,993,000, an increase of $456,370 (3.96%). Personal service budget is $8,164,100, the largest increase to the General Fund expenditure with an increase of $625,100 (8.29%). This includes staff wages and benefits: unions contract includes a 3% cost-of-living adjustment (COLA) and non-union wage increases are included in the preliminary budget numbers, are being reviewed and will be presented at a future council meeting. Additionally, a 10% increase in health insurance premium have been included in the budget, with actual numbers to be received at the end of September or early October. The largest decrease for expenditure comes from Professional Services. Assessing service is no longer to be charged to cities under a population of 30,000 and will be included in Hennepin County's portion of property taxes. Long Lake Fire service cost is also decreased due to no longer serving the Navarre service area, which they had serviced for half of 2024. Additional changes from the 2024 budget includes the following: Administration and Elections – 2025 is not an election year so expenditures have been moved around to accommodate for additional staff hours to scan documents into the City’s document retention software. Communications – This is a newly created department within the General Fund in 2024. This will allow for better tracking of expenditures related to newsletters, social media, and other communication related costs. For 2025 budget, a Communications position is budgeted AGENDA ITEM 89 for. Assessing – Hennepin County will no longer be charging cities with population under 30,000, which includes Orono. Central Services and Parks – Reallocation of Parks and Facilities Superintendent due to the restructuring of the position to include facilities oversight. Fire – Orono Fire Department’s first full year of operational service to the Navarre service area and transitional cost of the North service area. More information can be found in the attachment with this council item. 3.Process: Tonight’s action only approves the preliminary budget, which by state statute, must be certified to Hennepin County by September 30. Prior to adoption of the final budget, the City will hold a public hearing (Truth in Taxation Hearing, "TNT") at the council meeting scheduled for November 25th, 2024 at 6:00 pm. The purpose of the TNT hearing is to allow public comment on the budget and levy prior to the budget’s adoption on December 9th, 2024. Between now and the TNT meeting, the 2025 Fee Schedule and Capital Improvement Plan will be drafted and presented at council work sessions in October and November. These items will also be approved at the meeting on December 9th along with the Enterprise and Internal Service Funds Budget. 4.Staff Recommendation: Staff recommends approval of the 2025 Preliminary General Fund Budget. COUNCIL ACTION REQUESTED A motion to approve Resolution 7508 Adopting the 2025 Preliminary General Fund Budget. Exhibits Exhibit A. Adopt 2025 Preliminary General Fund Budget - Resolution 7508 Exhibit B. 2025 Preliminary Budget Book 90 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7508 A RESOLUTION TO ADOPT THE PRELIMINARY 2025 GENERAL FUND BUDGET BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota that the preliminary 2025 General Fund budget is determined to be as follows: ESTIMATED REVENUES Taxes - General $ 6,971,000 Licenses and Permits 653,000 Intergovernmental 310,150 Charges for Services 3,856,800 Fines and Forfeits 65,000 Interest Income 100,650 Miscellaneous 36,400 TOTAL $11,993,000 APPROPRIATED EXPENDITURES General Government $1,810,050 Public Safety 8,373,700 Street Maintenance 797,750 Parks and Recreation 336,650 Engineering - Unallocated 26,000 Reimbursable Expenditures 199,350 Special Projects and Contingency 15,000 Capital Outlay 221,500 Transfers to Other Funds 213,000 TOTAL $11,993,000 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 23, 2024. ATTEST: ____________________________________ ____________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 91 CITY OF ORONO MINNESOTA 2025 PRELIMINARY BUDGET 2750 Kelley Parkway Orono, MN 55356 www.oronomn.gov 92 City of Orono 2025 Preliminary Budget Table of Contents Section 1: Introduction & Summary Introduction & Summary ........................ 2 Annual Budget Process ........................... 4 Fund and Department Descriptions ........ 5 Tax Levies ................................................ 10 Tax Rate ................................................... 11 Effect on Residential Properties ............. 12 Section 2: General Fund Budget Revenue Revenue Summary............................ 13 Revenue Detail ................................. 14 Expenditure By Category....................................... 16 By Department ................................. 17 Department Summaries ................... 18 Line-Item Detail Mayor & Council ............................... 38 Administration .................................. 39 Elections ........................................... 40 Communications ............................... 41 Finance ............................................. 42 Assessing .......................................... 43 Law/Legal Services ............................ 44 Human Services ................................ 45 Central Services ................................ 46 Police ................................................ 48 Fire Protection Services .................... 50 Building & Zoning ............................. 52 Public Works ..................................... 53 Public Works – Spring Park ............... 55 Brush Site .......................................... 56 Engineering ....................................... 57 Parks ................................................. 58 Golf Course ....................................... 60 Special Services ................................. 62 Special Projects & Contingencies ..... 63 93 City of Orono 2025 Preliminary Budget The Budget Process The city began the budget process at the end of May with the various city departments completing their budget request forms. Departments then met with the City Administrator and the Finance Director to review their budget requests. Upon completion of the reviews, the draft preliminary General Fund budget was discussed by the Budget Committee and the full council was updated during work sessions in July and September. The Preliminary General Fund Budget and Tax Levy will be adopted by the City Council at the September 23rd, 2024 City Council meeting. Prior to the final adoption of the 2025 budget and tax levy, the City is required to hold a public hearing to allow public input on the budget and tax levy. By law, this hearing must occur between November 24th and December 28th. The public hearing is set for November 25, 2024 at 6:00 pm at Orono Council Chambers. The final budget and tax levy will be adopted at the December 9th City Council meeting. In addition to the work on the actual budget, staff has been working on updating the Capital Improvement Plan (CIP). The CIP identifies the long-term infrastructure needs and is a valuable tool in the budgeting process. The CIP will be approved as part of the December 9th meeting. In conjunction with the budget process, staff will also review the fee schedule. The 2024 fee schedule will be adopted at the December 9th meeting. Tax Levy The tax levy is used to fund the general operations of the City (General Fund), pay the debt service on the City’s outstanding bonds, and to fund the Pavement Management (PMP), Building, Facilities, Fire Capital and Park Funds. The total tax levy required to fund the 2025 draft budget is $9,631,000. This is an increase of $215,900 or 2.29% over the 2024 levy of $9,415,100. The increase of $358,900 in the General Fund represents the largest increase in the levy. The increase is primarily for the need to cover a budgeted 3% increase in union employee wages, a proposed increase for non- union employee wages, and an increase in employee insurance contributions. Other levy increases include $25,000 increase for the Fire Facilities Fund. The 2014A bond levy was reduced one-time in 2024 and will return to the original amount of $242,000, an increase of $182,000. The Parks levy is stable to continue the Council’s commitment to adequately fund park infrastructure and better maintain current facilities. Similarly with Pavement Management, the levy remains stable to adequately fund street projects. The levy for Facilities Fund is being reduced by $150,000, with additional amounts to the fund coming from the Enterprise funds for future facility needs. The levy for Community Investment Fund is zeroed as the fund has adequate funding for future needs until further. Tax Capacity Rate and the Impact of the Tax Levy on Property Owners The County Assessor provides an annual calculation of the City’s tax capacity based on the annual property revaluation. As of August, the City’s taxable market value is $5,014,564,174 with an adjusted net tax capacity of $58,907,542. When compared to last year, taxable market value has increased by 2.1% and the adjusted net tax capacity by 2.3%. For 2025, it is anticipated that the tax rate can remain the same as 2024 at 16.35%; one of the lowest rates in both Hennepin County, and the State of Minnesota. Using this tax rate and assuming no change in a property’s value, the City’s share of the property tax bill would remain the same compared to 2024. The actual tax impact on any Page 2 of 63 94 City of Orono 2025 Preliminary Budget particular property will depend on how the property’s taxable value changed in relation to the rest of the City. The table supplement suggest a median City increase in market value of 2.6%. For an average home in Orono, worth 1,056,900 in 2024, with the average increase in market value, can expect an increase of $56.16 (2.87%) in their City portion of their property tax bill. GENERAL FUND General Fund Revenues. The 2025 General Fund Revenue Budget totals $11,993,000, an increase of $456,370 (3.96%). Property taxes makes up 58% of the budget, with an increase of $402,400 (6.13%). The remainder of the General Fund revenue is made of non-tax sources with the next largest revenue source coming from public safety charge at 24%. Public safety charge comes from service contracts with neighboring cities for police protection. By working cooperatively with these neighboring cities, the police department is able to provide enhanced service at a lower cost by eliminating overhead and duplication of service. The remaining 18% of revenue is made of: license, permits, intergovernmental revenue, general government service charges, fine and forfeit, interest, and miscellaneous charges. Detailed revenue information is included with this document. General Fund Expenditures. The 2025 preliminary expenditure budget is $11,993,000 which is an increase of $456,370 (3.96%) over the 2024 budget. By category, the largest increase is in Personal Services (Wages and Benefits) in the amount of $625,100 (8.29%). Offsetting the large increase is Professional Services, which is decreasing by $193,510 (-9.72%). Assessing service is no longer to be charged to cities under a population of 30,000 and will be included in Hennepin County's portion of property taxes. Long Lake Fire service cost is also decreased due to no longer serving the Navarre service area, which they had serviced for half of 2024 By Department, the significant changes are: Administration is increasing by $78,050 (15.60%) offset by a decrease in Election of $60,500 (-61.61%). Expenditure is moved around due to 2025 being a non-election year to account for more staff time to scan documents in regards to data retention. Communications is increasing by $110,550 (283.46%) due to the addition of a communication personnel. Assessing is decreasing by $270,000 (100%) as Hennepin County will no longer be charging cities with population under 30,000 for assessing service, but will include the cost in their portion of property taxes. Central Services is increasing by $84,400 (19.66%) offset by Parks decreasing by $95,100 (-22.03%) due to reallocation of staff time with the Parks and Facilities Superintendent position restructured to provide oversight to facilities. Police is increasing by $347,940 (6.08%) due to personnel cost and the additional allocation to IT service cost due to added IT personnel. Fire overall is increasing by $161,550 (11.24%). Orono Fire Department’s first full year of operational service to the Navarre service area offsets from Long Lake Fire service and transitional cost of the North service area. Orono Fire Department’s model of fire service is a mixture of on-call and duty shift model, therefore the significant difference in personnel expenses from the previous model serviced by Long Lake Fire Department. Additional information on general fund departments can be found in the information included with this document. Page 3 of 63 95 Finance Begins Initial Preparation Timeline Distributed to Departments Workpapers Distributed to Departments Preliminary Budget and Levy Discussion (Work Session) Staff Develops General Fund Budget Budget Committee Meeting for General Fund Budget Review: General Fund Budget and Tax Levy (Work Session) Staff Develops Enterprise and Internal Service Funds Budgets Budget Committee Meeting for Enterprise Funds and Internal Service Funds Budget Review: Enterprise and Internal Service Fund Budgets (Work Session) Budget and Tax Levy Updates Continues Budget Committee Meeting for Preliminary Levy/Budget (tentative) Budget and Levy Update (Work Session) Adopt Preliminary General Fund Budget & Tax Levy (Council Meeting) Staff Develops CIP and Utility Rates Budget Committee Meeting for CIP (tentative) Capital Improvement Plan (CIP) Review (Work Session) Staff Updates Fee Schedule Capital Improvement Plan (CIP) Review (Work Session) Staff Continues to Refine Budget Budget Committee Meeting for Fee Schedule and Budget Updates Fee Schedule Review (Work Session) Truth In Taxation Hearing (Council Meeting) Adopt Budgets, Tax Levy, CIP & Fee Schedule (Council Meeting) Staff Submit Reports to County and State MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER ● Staff ●Budget Committee ●Council Work Session/Meetings Goal Setting Planning Preparation Review Approval Page 4 of 63 96 City of Orono Fund and Department Descriptions City Budgets can be confusing due to the number of funds and departments involved. The following descriptions of the General Fund departments and the other funds maintained by the City of Orono is designed to give the user of this document a basic understanding of the purpose of each department and fund. General Fund – This is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. The General Fund budget is made up of the following departmental budgets: • Mayor and Council – The City Council oversees the policies and procedures that govern the City in promoting the health, safety, and general welfare of the citizens of Orono. This budget includes the wages and employment taxes of the Council; memberships in the League of Minnesota Cities, Metro Cities, and the Suburban Rate Authority. • Administration – The Administration Department includes the City Administrator who is responsible for meeting statutory and legal obligations, implementing policy established by the City Council and ensuring the successful management of all city operations. The City Clerk and the rest of the administrative staff perform various functions such as: customer service, permits and licensing, elections, record management, and general administrative duties. • Elections – The Elections Department administers all federal, state, county, and municipal elections held in the city. Elections are held in even numbered years. • Assessing – The Assessing Department performs assessing services in accordance with the requirements of the State of Minnesota. The City maintains a contract with Hennepin County for assessing services. • Finance – The Finance Department oversees the City’s financial operations, risk management, and employee benefits. It is responsible for preparing the budget and Comprehensive Annual Financial Report in accordance with generally accepted accounting principles. • Legal – The Legal Department includes professional representation and opinion on city services and operations, prosecution services, and jail charges. The City maintains renewable contracts with both a civil law firm and a prosecutor for legal services. • Central Services – The Central Services provides for those operating expenses that encompass all General Fund city departments with the exception of the Police Department. Expenditures include supplies, utilities, municipal insurance coverage, janitorial, and building maintenance. • Human Services – The Human Services Department contracts with area organizations to provide for valuable services for the community. Current contracts are with The Gillespie Center for senior services and Orono Community Education for summer recreation programs. Page 5 of 63 97 • Police – The Police Department provides for the public safety within Orono and surrounding communities. The City has renewable contracts with the Cities of Spring Park, Minnetonka Beach, and Mound. Due to the contractual agreements the department operates as a “cost center” and is the only General Fund department that has expenditures for costs that are normally covered by Central Services. This budget is also the only one within the General Fund that includes capital expenditures. • Fire – Over 46% of the expenditures of the Fire Department is comprised of service contract with the Cities of Long Lake for fire suppression services. In 2023, the City of Orono started its own fire department. Due to being a newly created department, expenditures are best estimate and will be further refined in future year budgets to be accurately reflect the needs of the fire department. • Planning and Zoning – The Planning and Zoning Department oversees the development and redevelopment within the City, including building inspections, in accordance with established policies and guidelines. The policies and guidelines have been created to maintain the health, safety, and welfare of the public, as well as maintaining the aesthetics of the community. • Engineering – The Engineering Department provides professional representation and opinion on city services and operations. This function is provided by a local engineering firm that is retained on a contract basis. • Street Maintenance – The Street Department provides for the maintenance of all city streets to ensure a safe and drivable condition. Standard maintenance includes, patching, snow plowing, and striping. • Spring Park – The Spring Park Department provides for service provided to the City of Spring Park. • Brush Site – The Brush Site is open from April through November offering residents (no charge), non-residents and contractors (at a charge) a place to bring brush and tree disposal. • Parks and Recreation – The Parks and Recreation Department provides for the maintenance of the City’s parks. • Special Services – The Special Services Department is used to account for expenditures that benefit a single property or organization. An example of this type of expenditure is the legal and engineering fees incurred as the result of a request for a variance, a subdivision application, or other major development. Other expenditures that are included in this department are requests for additional police security or traffic control related to an event. The costs recorded in this department are offset by revenues received for the services provided. • Special Projects and Contingencies – The Special Projects and Contingencies Department budget include the annual operating transfer to the Improvement & Equipment Outlay Fund for the purchase of capital equipment for General Fund Departments other than for the Police Page 6 of 63 98 Department. The department also includes an amount for any unforeseen circumstances that produce additional expenses or revenue shortfalls. Special Revenue Funds – Special Revenue Funds provide for funding of expenditures that are primarily funded by a revenue source that is not part of the general tax levy and has a restricted use. • Park Fund – The Park Fund’s major revenue source are Park Dedication Fees collected as part of a subdivision or major development process. By state law fees received must be placed in a special fund and can be used for specific purposes. Park dedication fees must be used only for the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space based on the approved park systems plan. • Drug and Felony Forfeiture Fund – The Drug and Felony Forfeiture Fund’s major sources of revenue are the sale of DWI forfeited vehicles and revenue received from drug enforcement activities. The funds are restricted for law enforcement activities related to alcohol and drug enforcement. • Senior Housing TIF Fund – The Senior Housing TIF Fund was created to provide housing opportunities for seniors within the City. Its major revenue source is the additional property taxes collected on the captured value of the property. 90% of the funds collected are forwarded to the developer to help pay for the bonds associated with the project. Debt Service Funds – Debt Service Funds are used to pay for debt service on the City’s outstanding bonds. Funding for debt service funds can include: property taxes; special assessments, debt support from other funds; or a combination of the three. • 2014 General Obligation Bonds – The 2014 bonds were issued for multiple purposes: to refund the 2005 HRA Public Project Revenue Bonds (Big Island); to fund water infrastructure improvements including a new well; and to fund the construction of the Public Safety Garage. Funding is a combination of property taxes; water revenues; and a transfer from the General Fund related to revenues from the Mound police service contract. • 2016 General Obligation Refunding Bonds – The 2016 bonds were issued to refund the 2008 General Obligation Street Reconstruction Bonds. The refunding of the 2008 bonds resulted in interest savings of $220,832. Capital Project Funds – Capital project funds are used to account for the financing of street projects, equipment replacement, public safety equipment, and facility rehabilitation or renovation. Revenue sources are provided mainly through transfers, special assessments, and bond sales. • Municipal State Aid (MSA) Fund – The MSA Fund provides for the improvement of designated state aid streets which are funded by State of Minnesota funds. • Improvement & Equipment Outlay Fund – The Improvement & Equipment Outlay Fund provides for the purchase of equipment and the construction or renovation of City facilities. Page 7 of 63 99 • Facilities Fund – The facilities fund was established in 2021 to provide for the development, renovation and repairs of City buildings. • Permanent Improvement Revolving (PIR) Fund – The PIR Fund is designed to provide temporary financing of projects until permanent financing is available. • Community Investment Fund – The Community Investment Fund provides funding for projects of citywide importance that have no other funding source. Enterprise Funds – Enterprise Funds are used to account for the business type activities of the City. These include the following funds: Water, Sewer, Cable TV, Stormwater, and Recycling. • Water – The Water Fund is used to account for the City’s utility. The system consists of two water towers, three wells, 18 miles of water mains, and serves 1,149 customers. • Sewer – The Sewer Fund is used to account for the City’s sewer utility. The system consists of 47 miles of sewer lines and 46 pumping stations, and serves 2,368 customers. The largest expense for the fund is a charge from the Metropolitan Council Environmental Services to pay for their collector lines and the treatment of the wastewater. • Recycling – the city contracts with Waste Management to provide for curbside recycling service. Funding is provided through a combination of a grant from Hennepin County and user fees. In addition, the city coordinates a spring cleanup day to assist residents who have materials unsuitable for recycling or regular waste service. • Stormwater – The Stormwater Fund is used to account for the City’s stormwater utility. The system consists of culverts, collection ponds, and drainage ways. The utility was created in order to provide funding needed to comply with State and Federal mandates regarding stormwater. All properties within the city are charged a stormwater fee. • Cable TV – The Cable TV Fund was created to account for revenues collected as part of the franchise agreement between the City and Mediacom. • Golf Course – The Golf Course Enterprise Fund was established in 2023. The Golf Course provides golfing opportunities for both residents and visitors to the City. Post Covid-Pandemic, the Golf Course has been performing exceptionally well to sustain itself separately from the General Fund. During the winter months the course is open to sledding. Internal Service Funds – Internal Service Funds are used to track revenue and expense shifts between departments. These include the following funds: Insurance, Fleet Management, Compensated Absences, and Information Technology. • Insurance - The Insurance Fund was created to account for total insurance revenue and expenses between all departments. Page 8 of 63 100 • Fleet Management – The Fleet Management Fund is used to account for total expenses related to city vehicles. Each fund pays into this fund to cover their appropriate portions of expenses. • Compensated Absences – The Compensated Absences Fund is used to account the liability owed to employees for compensated absences such as Sick, Vacation, Overtime and Comp-Time. • Information Technology (IT) - The IT Fund is used to account for total expenses related to software and technology. Each fund pays into this fund to cover their appropriate portions of expenses. Page 9 of 63 101 Local Levy 2025 Over / Under 2024 2024 2025 Amount Percent TAX LEVIES General Fund 6,545,100$ 6,904,000$ 358,900$ 5.48% Facilities Fund 375,000 225,000 (150,000) -40.00% Fire Capital Fund 275,000 300,000 25,000 9.09% Pavement Management 1,000,000 1,000,000 - 0.00% Parks 200,000 200,000 - 0.00% Community Investment 200,000 - (200,000) -100.00% GO Improvement 2014 60,000 242,000 182,000 303.33% GO Improvement 2021 760,000 760,000 - 0.00% Total Local Tax Levy 9,415,100$ 9,631,000$ 215,900$ 2.29% City of Orono 2025 Annual Budget Page 10 of 63 102 City of Orono PRELIMINARY BUDGET Tax Rate 2025 Over / Under 2024 Actual Estimated TAX CAPACITY 2024 2025 Amount Percent Net Tax Capacity (Adj Net Tax Capacity) 57,584,888$ 58,907,542$ 1,322,654$ 2.30% LOCAL LEVY Total levy all funds 9,415,100$ 9,631,000$ 215,900$ 2.29% TAX CAPACITY RATES General Fund 11.37%11.72%0.35 Facilities Fund 0.65%0.38%-0.27 Fire Capital Fund 0.48%0.51%0.03 Pavement Management 1.74%1.70%-0.04 Parks 0.35%0.34%-0.01 Community Investment 0.35%0.00%-0.35 GO Improvement 2014 0.10%0.41%0.31 GO Improvement 2021 1.32%1.29%-0.03 Orono Fire Department 0.00%0.00%0.00 16.35%16.35%0.00 Page 11 of 63 103 Actual Estimated Actual Estimated Actual Estimated Actual Estimated 2024 2025 2024 2025 2024 2025 2024 2025 Value $250,000 $256,500 $500,000 $513,000 $1,056,900 $1,084,379 $2,000,000 $2,052,000 Market Value Exclusion (MVE) * $14,740 $14,155 $0 $0 $0 Tax Value $235,260 $242,345 $500,000 $513,000 $1,056,900 $1,084,379 $2,000,000 $2,052,000 2,353 2,423 5,000 5,163 11,961 12,305 23,750 24,400 16.349% 16.349% 16.349% 16.349% 16.349% 16.349% 16.349% 16.349% $384.63 $396.21 $817.45 $844.02 $1,955.54 $2,011.70 $3,882.89 $3,989.16 $11.58 $26.57 $56.16 $106.27 3.01% 3.25% 2.87% 2.74% ** Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000 The Market Value adjustment is based on the average market value increase on a residential property = XX% Median home value in Orono in 2024 is $1,056,900. * Market Value Exclusion = First 40% of the first $76,000 of market value. For homestead value between $76,000 and $413,800, the exclusion is $30,400 minus 9% of the value over $76,000. Homesteads valued at $413,800 or more do not receive the exclusion Tax Capacity (Net) ** Effect of 2025 Tax Levy & Budget on Residential Properties Median 2.6% Increase in Market Value Tax Capacity Rate Net City Tax $ Increase from 2024 % Increase from 2024 Page 12 of 63 104 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase (Decrease) Percentage Increase (Decrease) Property Taxes 4,971,707 5,613,956 6,568,600 6,971,000 402,400 6.13% Licenses 15,716 23,425 18,700 16,500 -2,200 -11.76% Permits 711,709 778,088 566,500 636,500 70,000 12.36% Intergovernmental 493,370 686,742 305,000 310,150 5,150 1.69% Gen Govt Service Charges 883,305 1,049,551 859,900 952,300 92,400 10.75% Public Safety Service Charges 2,687,737 2,806,978 2,865,680 2,904,500 38,820 1.35% Fines and Forfeits 69,239 57,760 85,000 65,000 -20,000 -23.53% Investment Revenue -85,993 100,732 200,660 100,650 -100,010 -49.84% Golf Course Receipts 382,4420000N/A Miscellaneous Revenue 28,653 78,179 66,590 36,400 -30,190 -45.34% Total Revenue 10,157,885 11,195,413 11,536,630 11,993,000 456,370 3.96% City of Orono 2025 General Fund Revenue Budget - Summary Page 13 of 63 105 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Increase (Decrease) Percentage Increase (Decrease) Property Taxes Current Ad Valorem Taxes 4,887,586 5,535,686 6,545,100 6,904,000 358,900 5.48% Delinquent Ad Valorem Taxes 25,347 29,103 20,000 25,000 5,000 25.00% Fiscal Disparities 45,716 35,794 - 30,000 30,000 N/A Personal Property Tax 11,036 12,009 - 10,000 10,000 N/A Forfeited Tax Sale Apportionmt 31 - - - - N/A Rent Credit - - - - - N/A Penalties and Interest-Taxes 1,990 1,364 3,500 2,000 (1,500) -42.86% Total Property Taxes 4,971,707 5,613,956 6,568,600 6,971,000 402,400 6.13% Licenses Beer & Liquor Licenses 7,200 11,900 7,100 7,100 0 0.00% Cigarette Licenses 875 1,500 500 750 250 50.00% Garbage Haulers Licenses 675 825 1,100 1,100 0 0.00% Other Business License/Permit 3,629 5,001 8,000 5,000 -3,000 -37.50% Rental Licenses 1,700 4,220 2,000 2,500 500 25.00% Dog Licenses 1,637 -21 0 50 50 N/A Total Licenses 15,716 23,425 18,700 16,500 -2,200 -11.76% Permits Building Permits 586,697 605,447 475,000 525,000 50,000 10.53% Zoning Permit 1,322 1,970 1,500 1,500 0 0.00% Mechanical/Septic/Other 87,359 117,355 60,000 75,000 15,000 25.00% Plumbing Permit 36,332 53,317 30,000 35,000 5,000 16.67% Total Permits 711,709 778,088 566,500 636,500 70,000 12.36% Intergovernmental Federal Grant-other 00000N/A Market Value Credit 348 406 0 150 150 N/A Police Training Reimbursement 28,415 30,896 0 20,000 20,000 N/A Fire State Aid 0000 Police State Aid 267,105 276,529 250,000 260,000 10,000 4.00% Police Vest Reimbursement 0 0 25,000 0 -25,000 -100.00% PERA State Aid 00000N/A State Grant-other 197,502 378,911 30,000 30,000 0 0.00% Grants/Aids from Other Govts 00000N/A Total Intergovernmental 493,370 686,742 305,000 310,150 5,150 1.69% Gen Govt Service Charges Administrative Charges for Svc 218,625 362,875 325,000 384,300 59,300 18.25% General Taxable Sales/Service 51 100 100 100 0 0.00% Assessments searches 100 70 50 50 0 0.00% Zoning Disclosure 250 435 250 400 150 60.00% Plan Check/Site Exam Fees 343,782 359,307 225,000 250,000 25,000 11.11% Cond Use-Variance-Dev Fees 15,528 22,580 20,000 20,000 0 0.00% Engineering & Legal Fees 22,820 15,577 20,000 20,000 0 0.00% Bldg Permits-mail in fees 00000N/A On-site Septic Program fees 46,987 47,247 47,000 47,000 0 0.00% Park Reservations 12,275 9,370 7,500 9,000 1,500 20.00% Off Leash Annual Pass 00000N/A Coop Agreement-public works 222,888 229,917 214,000 220,450 6,450 3.01% InterDepartmental Services 00000N/A Brush Site Fees 2,074 1,000 1,000 0 0.00% Total Gen Govt Service Charges 883,305 1,049,551 859,900 952,300 92,400 10.75% Public Safety Service Charges Coop Agreement-inspection 0483000N/A Coop Agreement-police 2,627,226 2,688,054 2,763,180 2,822,000 58,820 2.13% Police Special Services 60,450 82,177 100,000 80,000 -20,000 -20.00% False Alarm Fees 0 0 500 500 0 0.00% Police Reports 0 3,168 1,000 1,000 0 0.00% Police Reserve Receipts 031,691000N/A Explorers program 60 1,405 1,000 1,000 0 0.00% Total Public Safety Service Charges 2,687,737 2,806,978 2,865,680 2,904,500 38,820 1.35% Fines and Forfeits Admin Citations 4,892 -2,669 10,000 5,000 -5,000 -50.00% Court Fines 64,347 60,430 75,000 60,000 -15,000 -20.00% Drug Task Force 00000N/A Dog Impound Fees 00000N/A Total Fines and Forfeits 69,239 57,760 85,000 65,000 -20,000 -23.53% City of Orono 2025 General Fund Revenue Budget - By Line Item Page 14 of 63 106 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Increase (Decrease) Percentage Increase (Decrease) City of Orono 2025 General Fund Revenue Budget - By Line Item Interest Revenue Interest on investments -86,685 100,000 200,000 100,000 -100,000 -50.00% Interest-NOW account 692 732 660 650 -10 -1.52% Total Investment Revenue -85,993 100,732 200,660 100,650 -100,010 -49.84% Golf Course Receipts Green Fees 240,3900000N/A Rental-Golf carts & Club 103,6780000N/A Beer Sales 20,7200000N/A Pop Sales 350000N/A Concessions-taxable 11,6510000N/A Golf Ball Sales 4,3980000N/A Pro Shop-taxable 4220000N/A Pro Shop-nontaxable 1,1460000N/A Other Golf Course Receipts 00000N/A Cash Over/Short 10000N/A Total Golf Course Receipts 382,4420000N/A Miscellaneous Revenue Utility Penalties 14 16000N/A Miscellaneous Revenue 10,681 31,403 25,000 25,000 0 0.00% Convenience Fee 00000N/A Rent Income 4,950 5,400 5,400 5,400 0 0.00% Contributions & donations 11,265 20,535 5,000 5,000 0 0.00% Refunds & Reimbursements -1,203 4,380 1,000 1,000 0 0.00% Sale of Equipment 2,940 275 30,000 0 -30,000 -100.00% Cash Over/Short 00000N/A Filing fees-elections/plats 6 16,170 190 0 -190 -100.00% Total Miscellaneous Revenue 28,653 78,179 66,590 36,400 -30,190 -45.34% Total Revenue 10,157,885 11,195,413 11,536,630 11,993,000 456,370 3.96% Page 15 of 63 107 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 6,259,654 7,076,453 7,539,000 8,164,100 625,100 8.29% Supplies & Maintenance 631,833 734,038 870,700 835,900 (34,800) -4.00% Insurances 133,995 214,300 210,600 221,100 10,500 4.99% Professional Services 1,447,671 1,758,498 1,990,760 1,797,250 (193,510) -9.72% Other Expenses 573,661 815,482 474,070 525,150 51,080 10.77% Capital Outlay 191,140 179,339 221,500 221,500 - 0.00% Transfers to Other Funds 304,250 1,580,000 200,000 213,000 13,000 6.50% Contingencies 14,256 4,775 30,000 15,000 (15,000) -50.00% Purchases for Resale 22,019 - - - - N/A Total 9,578,479 12,362,884 11,536,630 11,993,000 456,370 3.96% City of Orono 2025 General Fund Budget Major Expenditure Categories Page 16 of 63 108 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Mayor & Council 34,010 43,660 60,400 50,000 (10,400) -17.22% Administration 376,607 485,705 500,250 578,300 78,050 15.60% Elections 61,200 35,816 98,200 37,700 (60,500) -61.61% Communications --39,000 149,550 110,550 283.46% Finance 338,825 334,416 339,600 347,700 8,100 2.39% Assessing 234,000 254,000 270,000 -(270,000) -100.00% Law/Legal Services 117,972 144,782 128,000 121,000 (7,000) -5.47% Human Services -9,500 12,000 12,000 - 0.00% Central Services 244,263 392,220 429,400 513,800 84,400 19.66% Police 5,079,607 5,626,334 5,719,910 6,067,850 347,940 6.08% Fire Protection Services - LL 471,462 589,974 664,940 558,000 (106,940) -16.08% Fire Protection Services - OR -203,462 772,510 1,041,000 268,490 34.76% Building & Zoning 735,903 841,949 862,900 928,350 65,450 7.58% Street Maintenance 667,528 768,804 690,050 751,000 60,950 8.83% Public Works - Spring Park 79,218 111,366 100,400 103,350 2,950 2.94% Brush Site 40,068 32,748 50,920 46,750 (4,170) -8.19% Engineering 31,649 35,189 25,000 26,000 1,000 4.00% Parks 313,442 444,117 431,750 336,650 (95,100) -22.03% Golf Course 348,795 (0) ---N/A Special Services 85,292 424,069 111,400 96,000 (15,400) -13.82% Special Projects-Contingencies 18,506 4,775 30,000 15,000 (15,000) -50.00% Transfers to Other Funds 300,000 1,580,000 200,000 213,000 13,000 6.50% Total General Fund Expenditures 9,578,346 12,362,884 11,536,630 11,993,000 456,370 3.96% City of Orono 2025 General Fund Budget Departmental Budgets Page 17 of 63 109 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 20,310 19,717 19,700 19,700 0 0.00% Other Expenses 13,701 23,943 40,700 30,300 (10,400) -25.55% City Council Total 34,010 43,660 60,400 50,000 (10,400) -17.22% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for City Council Representatives (Mayor and 4 Council Members). * Other Expenses includes recorder for city council meetings, memberships, training and meeting expenses. City-wide Memberships are as follows: Suburban Rate Authority League of Minnesota Cities Metro Cities City of Orono 2025 General Fund Budget - Departmental Summary Mayor & Council 41110 The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and general welfare of the citizens of Orono. Page 18 of 63 110 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 363,853 461,223 478,000 559,900 81,900 17.13% Professional Services 9,448 13,295 13,000 10,000 (3,000) -23.08% Other Expenses 3,307 11,188 9,250 8,400 (850) -9.19% Administration Total 376,607 485,705 500,250 578,300 78,050 15.60% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Administration Department. Staff Includes: City Administrator, City Clerk, Management Assistant, and Municipal Services Support Representative. * Professional Services includes IT services. City of Orono 2025 General Fund Budget - Departmental Summary Administration 41300 The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as customer service, general administrative duties, permits and licensing, elections, data practices, and record management. The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations, implementing policy established by the City Council and ensuring the successful management of all city operations. In addition, the City Administrator is responsible for overseeing the human resource function. * Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff and city wide employee recognition program. Page 19 of 63 111 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 51,625 30,746 83,700 34,000 (49,700) -59.38% Supplies & Maintenance 7,148 1,919 8,500 2,000 (6,500) -76.47% Other Expenses 2,427 3,151 6,000 1,700 (4,300) -71.67% Elections Total 61,200 35,816 98,200 37,700 (60,500) -61.61% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services are the wages for the temporary election judges and a portion of Administration Staff (10%). 2025 is not an election year. * Supplies & Maintenance includes election equipment. City of Orono 2025 General Fund Budget - Departmental Summary Elections 41410 The Elections Department administers all federal, state, county, and municipal elections held in the city. Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation of voting machines. The Administrative Staff provides supervision to the election judges as needed and maintains election records. * Other expenses include IT service, postage, travel expenses, advertising, building/equipment rental, training, meeting expenses and other miscellaneous expenses. Page 20 of 63 112 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 0 0 6,700 127,050 120,350 1796.27% Other Expenses 0 0 32,300 22,500 (9,800) -30.34% Communications Total 0 0 39,000 149,550 110,550 283.46% PROGRAM DESCRIPTION & OBJECTIVES: The Communications Department is responsible for public comminications including, Social Media, Websites Administration, and Newsletters. OPERATING COST ACTIVITIES: * Personal Services are the wages represent 10% of the Management Assistant and 5% of the City clerks wages and benefits. Staff Includes: Communication position starting in 2025. * Other expenses IT service, website hosting fees, printing, postage, and software. City of Orono 2025 General Fund Budget - Departmental Summary Communications 41430 Page 21 of 63 113 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 288,968 321,362 323,800 326,800 3,000 0.93% Supplies & Maintenance 0 65 0 0 0 N/A Professional Services 42,725 7,875 10,000 15,000 5,000 50.00% Other Expenses 7,132 5,114 5,800 5,900 100 1.72% Finance Total 338,825 334,416 339,600 347,700 8,100 2.39% PROGRAM DESCRIPTION & OBJECTIVES OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Finance Department Staff. Staff includes: Finance Director, Accountant and Resource Management Technician. * Professional Services includes IT service. * Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff. The Finance Department oversees the City's financial operations, investment, insurances, and employee benefits. It is responsible for preparing the budget document and annual report in accordance with generally accepted accounting principles. Finance department supports the City Administrator with human resources function. City of Orono 2025 General Fund Budget - Departmental Summary Finance 41500 Page 22 of 63 114 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Assessing Services 234,000 254,000 270,000 0 (270,000) -100.00% Assessing Total 234,000 254,000 270,000 0 (270,000) -100.00% PROGRAM DESCRIPTION & OBJECTIVES: The City contract with Hennepin County to provide Assessing services. Starting in 2025, Hennepin County will no longer charge the City directly. City of Orono 2025 General Fund Budget - Departmental Summary Assessing 41550 Page 23 of 63 115 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services 117,972 144,782 128,000 121,000 (7,000) -5.47% Law/Legal Services Total 117,972 144,782 128,000 121,000 (7,000) -5.47% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code enforcement, and jail charges. 41600 The City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal Department provides professional representation and opinion on city services and operations. City of Orono 2025 General Fund Budget - Departmental Summary Law/Legal Services Page 24 of 63 116 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses 0 9,500 12,000 12,000 0 0.00% Human Services Total 0 9,500 12,000 12,000 0 0.00% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include: The Gillespie Center City of Orono The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing, public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with area communities and their citizens. 2025 General Fund Budget - Departmental Summary Human Services 41800 Page 25 of 63 117 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 19,953 24,736 100,200 139,250 39,050 38.97% Supplies & Maintenance 51,781 70,621 64,500 81,500 17,000 26.36% Professional Services 66,461 99,548 110,200 136,250 26,050 23.64% Insurances 36,900 63,300 61,000 64,000 3,000 4.92% Other Expenses 69,167 134,015 93,500 92,800 (700) -0.75% Central Services Total 244,263 392,220 429,400 513,800 84,400 19.66% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Facilities Department Staff. Staff includes: Parks & Facilities Superintendent (33%), Janitor * Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities. * Professional Services includes annual audit expenses and fees associated with administering city benefit plans. * Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations. The Central Services Department provides for those operating expenses that encompass all city departments. By consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs associated with the annual audit. City of Orono 2025 General Fund Budget - Departmental Summary Central Services 41900 Page 26 of 63 118 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 4,041,450 4,584,141 4,600,000 4,839,750 239,750 5.21% Supplies & Maintenance 235,520 227,307 283,000 263,500 (19,500) -6.89% Professional Services 215,348 295,270 341,310 446,300 104,990 30.76% Insurances 86,025 150,975 140,000 147,000 7,000 5.00% Other Expenses 310,125 189,301 134,100 149,800 15,700 11.71% Capital Outlay 191,140 179,339 221,500 221,500 0 0.00% Police Total 5,079,607 5,626,334 5,719,910 6,067,850 347,940 6.08% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Police Department. * Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities. * Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers. * Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs. * Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations. The Police Department provides for the public safety within Orono and the surrounding communities of Minnetonka Beach, Spring Park, and Mound. This is accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution. City of Orono 42110 Staff includes: Police Chief, Deputy Chief, Sergeant (5), Investigators (5), Patrol Officers (19), Part Time Officers (2), CSO Cadets (3), Office Manager, Administrative Assistant (2) 2025 General Fund Budget - Departmental Summary Police Page 27 of 63 119 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 0 156,725 434,900 668,800 233,900 53.78% Supplies & Maintenance 0 12,381 152,700 114,600 (38,100) -24.95% Insurances 0 0 9,500 10,000 500 5.26% Professional Services 471,462 607,884 757,250 682,000 (75,250) -9.94% Other Expenses 0 16,446 83,100 123,600 40,500 48.74% Fire Protection Services Total 471,462 793,436 1,437,450 1,599,000 161,550 11.24% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Orono Fire Department. Staff includes: Fire Chief, Training Chief, Part-Time Firefighters, and Paid-On-Call Firefighters. * Supplies & Maintenance include the operating supplies and maintenance expenses on fire equipment and facilities. * Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs. * Professional Services includes medicals, legal consultation, turn out gear washing and maintenance, IT and fleet service. * Other Expenses includes utilities, fuel, radio cost, copier leases, and other miscellaneous charges related to fire operations. 2025 General Fund Budget - Departmental Summary Fire Protection Services 42260 City of Orono The Fire Department is comprised of a contract agreement with the community of Long Lake for fire suppression services for the north section of City. The Orono Fire Department provides fire suppression service for the remainder of the City and supports Police with public safety within Orono. Page 28 of 63 120 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 662,199 745,958 763,900 830,700 66,800 8.74% Supplies & Maintenance 2,175 1,701 2,050 3,650 1,600 78.05% Professional Services 60,063 77,605 79,500 79,500 0 0.00% Other Expenses 11,465 16,685 17,450 14,500 (2,950) -16.91% Building & Zoning Total 735,903 841,949 862,900 928,350 65,450 7.58% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for Planning and Zoning Staff. Staff includes: Director of Community Development, Planners (2), Planning Assistant, Building Official and Building Inspector. * Professional Services include engineering, legal consulting services and contracted building inspections. * Other Expenses includes training and development, and memberships in professional organizations for the Building & Zoning Staff. 42400 Building & Zoning 2025 General Fund Budget - Departmental Summary City of Orono The Building & Zoning Department oversees the development and redevelopment within the City in accordance with established policies and guidelines. The policies and guidelines have been created and are enforced to maintain the health, safety, and welfare of the public, as well as the aesthetics of the community. Page 29 of 63 121 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 362,833 262,493 295,900 304,600 8,700 2.94% Supplies & Maintenance 176,737 299,367 207,000 226,300 19,300 9.32% Professional Services 79,535 137,899 132,000 168,100 36,100 27.35% Other Expenses 48,423 69,045 55,150 52,000 (3,150) -5.71% Public Works Total 667,528 768,804 690,050 751,000 60,950 8.83% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Public Works Department. * Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance. * Professional Services includes IT and Fleet Services. * Other Expenses include electricity costs for street lighting and employee training and development. 2025 General Fund Budget - Departmental Summary Public Works 43000 The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard maintenance includes seal-coating, patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of salt/sand supplies. Staff includes the following FTES: Public Works Superintendent (.25), Street/Stormwater Supervisor (.50) Maintenance Workers (1.25), Public Works Admin Support (.20) City of Orono Page 30 of 63 122 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 63,706 99,863 98,400 100,700 2,300 2.34% Supplies & Maintenance 3,053 2,167 0 0 0 N/A Professional Services 9,789 3,923 2,000 2,650 650 32.50% Other Expenses 2,670 5,414 0 0 0 N/A Public Works - Spring Park Total 79,218 111,366 100,400 103,350 2,950 2.94% PROGRAM DESCRIPTION & OBJECTIVES: As of 9/1/2021 Orono began providing public works service to the City of Spring Park. OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Public Works Department. Wages and benefits are based 1 FTE and use the average wage of all maintenance workers. * Supplies & Maintenance were reimburseable expenses pass through to Spring Park. * Professional Services includes IT Services, Fleet Services and Other professional Services. * Other Expenses includes reimburseable expenses. City of Orono 2025 General Fund Budget - Departmental Summary PW - Spring Park 43050 Page 31 of 63 123 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 10,670 12,662 13,100 13,450 350 2.67% Supplies & Maintenance 480 793 35,250 30,250 (5,000) -14.18% Other Expenses 28,917 19,292 2,570 3,050 480 18.68% Brush Site Total 40,068 32,748 50,920 46,750 (4,170) -8.19% PROGRAM DESCRIPTION & OBJECTIVES: The Brush Site provides a place for residents and contractors to drop off tree branches and brush. OPERATING COST ACTIVITIES: * Personal Services include the wages and employment taxes for the Brush Site. Staff includes: Brush Site Attendants (seasonal) * Supplies & Maintenance include general operating supplies for repair and maintenance of the brush site. * Other Expenses includes bank fees, IT service, telephone, general liability insurance, gas, electricity, and portable toilet rental. Brush Site 43100 City of Orono 2025 General Fund Budget - Departmental Summary Page 32 of 63 124 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services 31,649 35,189 25,000 26,000 1,000 4.00% Engineering Total 31,649 35,189 25,000 26,000 1,000 4.00% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Professional Services are the costs associated with the contract agreement with the contracted engineering firm (Bolton & Menk). City of Orono 2025 General Fund Budget - Departmental Summary Engineering 43170 The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering Department provides professional representation and opinion on city services and operations. Page 33 of 63 125 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 171,372 267,956 279,300 158,400 (120,900) -43.29% Supplies & Maintenance 95,844 120,756 116,200 118,900 2,700 2.32% Professional Services 28,923 41,845 20,500 44,000 23,500 114.63% Other Expenses 17,302 13,559 15,750 15,350 (400) -2.54% Parks Total 313,442 444,117 431,750 336,650 (95,100) -22.03% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Personal Services includes the wages and employment taxes for the Parks Department. Staff includes: Park Superintendant (34%), Maintenance Workers (1), Seasonals. * Supplies & Maintenance includes the operating supplies and maintenance for all park facilities. * Professional Services includes engineering service, IT services, fleet service, and event service for the tree lighting ceremony. * Other Expenses includes the utilities and costs associated with equipment rental. City of Orono 2025 General Fund Budget - Departmental Summary Parks The Parks Department provides for the maintainance of the City's parks. In addition, the city participates in a joint recreation program with area organizations to ensure a community-wide effort in providing adequate recreational facilities. 45200 Page 34 of 63 126 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 169,833 (0)0 0 0 N/A Supplies & Maintenance 63,690 0 0 0 0 N/A Insurances 10,995 0 0 0 0 N/A Other Expenses 82,258 0 0 0 0 N/A Purchases for Resale 22,019 0 0 0 0 N/A Golf Course Total 348,795 (0)0 0 0 N/A PROGRAM DESCRIPTION & OBJECTIVES: The Golf Course has been moved from the General Fund to an Enterprise Fund. City of Orono 2025 General Fund Budget - Departmental Summary Golf Course 45210 Page 35 of 63 127 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services 32,882 88,870 41,400 41,000 (400) -0.97% Professional Services 51,910 32,490 70,000 55,000 (15,000) -21.43% Other Expenses 500 302,708 0 0 0 N/A Special Services - Consulting & Police Total 85,292 424,069 111,400 96,000 (15,400) -13.82% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES (Reimbursed): * Personal Services include Police Officer overtime wages for security work and/or traffic control. * Professional Services include legal and engineering review expense for land use applications. City of Orono 2025 General Fund Budget - Departmental Summary Special Services 43280 The Special Services Department provides a separate 'cost center' for tracking city-provided consulting and Police special service details. Orono residents who apply for land use variations are subject to be billed for any additional staff, legal, and engineering time that is spent reviewing their application. These charges are recorded in this departmental budget, and the applicants are subsequently billed for this additional time. Orono businesses or residents who wish to contract with the city for Police security or traffic control are billed for the officers’ time. The City's costs are recorded in this departmental budget, and are offset by the revenues received from the requesting parties. Page 36 of 63 128 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services 0 0 0 0 0 N/A Other Expenses 0 0 0 0 0 N/A Capital & Transfers 304,250 1,580,000 200,000 213,000 13,000 6.50% Contingency Items 14,256 4,775 30,000 15,000 (15,000) -50.00% Special Projects-Contingencies Total 318,506 1,584,775 230,000 228,000 (2,000) -0.87% PROGRAM DESCRIPTION & OBJECTIVES: OPERATING COST ACTIVITIES: * Transfers are as follows: Improvement and Equipment Outlay Fund * Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle. GENERAL FUND TOTAL 9,578,346 12,362,884 11,536,630 11,993,000 456,370 3.96% The Special Projects & Contingencies Department includes funds allocated for planned projects or events that benefit the entire city, and for any unforseen circumstances that produces additional expenses. This department also provides for operating transfers to other funds. Special Project & Contingencies 43290 City of Orono 2025 General Fund Budget - Departmental Summary Page 37 of 63 129 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 18,827 18,200 18,200 18,250 50 0.27% FICA 1,408 1,392 1,400 1,400 0 0.00% Worker's Comp Insurance Prem 75 125 100 50 (50) -50.00% Total Personal Services 20,310 19,717 19,700 19,700 0 0.00% Other Expenses IT Services 675 1,225 1,100 1,400 300 27.27% Professional Services 0 4,356 20,000 5,500 (14,500) -72.50% Memberships 3,904 13,610 14,000 15,400 1,400 10.00% Training & Development 6,043 2,286 1,600 4,000 2,400 150.00% Meeting Expenses 3,079 1,832 4,000 4,000 0 0.00% Other Miscellaneous Charges 0 634 0 0 0 N/A Total Other Expenses 13,701 23,943 40,700 30,300 (10,400) -25.55% City Council Total 34,010 43,660 60,400 50,000 (10,400) -17.22% City of Orono 2025 General Fund Budget - By Line Item Mayor & Council 41110 Page 38 of 63 130 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 257,636 353,527 342,900 392,700 49,800 14.52% Full-Time Employees Overtime 0 0 1,300 1,300 0 0.00% Part-Time Employees 3,629 2,041 30,000 39,000 9,000 30.00% Temporary/Seasonal Employees 9,703 2,378 1,000 0 (1,000) -100.00% PERA 19,323 25,981 28,100 32,500 4,400 15.66% FICA 20,898 28,276 28,700 33,150 4,450 15.51% City Benefit Contribution 51,014 46,270 45,900 59,500 13,600 29.63% Unemployment Benefit Payments 0 0 0 0 0 N/A Worker's Comp Insurance Prem 1,650 2,750 100 1,750 1,650 1650.00% Total Personal Services 363,853 461,223 478,000 559,900 81,900 17.13% Professional Services IT Services 5,250 9,250 8,000 10,000 2,000 25.00% Professional Services 4,198 4,045 5,000 0 (5,000) -100.00% Total Professional Serivces 9,448 13,295 13,000 10,000 (3,000) -23.08% Other Expenses Travel Expenses 252 1,046 1,500 250 (1,250) -83.33% General Advertising 0 608 0 0 0 N/A Memberships 624 440 1,000 750 (250) -25.00% Training & Development 87 3,626 2,250 3,000 750 33.33% Meeting Expenses 785 3,125 500 0 (500) -100.00% Other Miscellaneous Charges 1,559 2,343 4,000 4,400 400 10.00% Total Other Expenses 3,307 11,188 9,250 8,400 (850) -9.19% Administration Total 376,607 485,705 500,250 578,300 78,050 15.60% City of Orono 2025 General Fund Budget - By Line Item Administration 41300 Page 39 of 63 131 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 24,451 21,748 23,400 25,000 1,600 6.84% Full-Time Employees Overtime 0 0 1,000 0 (1,000) -100.00% Temporary/Seasonal Employees 17,155 490 50,000 500 (49,500) -99.00% PERA 2,290 1,575 1,800 1,900 100 5.56% FICA 1,606 1,600 1,900 1,950 50 2.63% City Benefit Contribution 5,898 5,158 5,600 4,500 (1,100) -19.64% Worker's Comp Insurance Prem 225 175 0 150 150 N/A Total Personal Services 51,625 30,746 83,700 34,000 (49,700) -59.38% Supplies & Maintenance Equipment Parts & Accessories 6,955 1,919 8,000 2,000 (6,000) -75.00% Small Tools and Minor Equip 193 0 500 0 (500) -100.00% Total Supplies & Maintenance 7,148 1,919 8,500 2,000 (6,500) -76.47% Other Expenses IT Services 0 1,000 1,100 1,400 300 27.27% Postage 0 0 0 0 0 N/A Travel Expenses 172 0 400 100 (300) -75.00% General Advertising 316 0 450 0 (450) -100.00% Printing & Publishing 0 0 0 150 150 N/A Training & Development 0 1,673 50 50 0 0.00% Meeting Expenses 1,939 451 3,000 0 (3,000) -100.00% Other Miscellaneous Charges 0 28 1,000 0 (1,000) -100.00% Total Other Expenses 2,427 3,151 6,000 1,700 (4,300) -71.67% Elections Total 61,200 35,816 98,200 37,700 (60,500) -61.61% City of Orono 2025 General Fund Budget - By Line Item Elections 41410 Page 40 of 63 132 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 0 0 5,100 96,450 91,350 1791.18% Full-Time Employees Overtime 0 0 0 1,000 1,000 N/A Temporary/Seasonal Employees 0 0 0 0 0 N/A PERA 0 0 500 7,350 6,850 1370.00% FICA 0 0 400 7,500 7,100 1775.00% City Benefit Contribution 0 0 700 14,350 13,650 1950.00% Worker's Comp Insurance Prem 0 0 0 400 400 N/A Total Personal Services 0 0 6,700 127,050 120,350 1796.27% Other Expenses IT Services 0 0 2,000 2,500 500 25.00% Website Hosting 0 0 7,300 0 (7,300) -100.00% Postage 0 0 4,000 4,000 0 0.00% Newsletters 0 0 12,000 16,000 4,000 33.33% Printing & Publishing 0 0 1,000 0 (1,000) -100.00% Software Licensing 0 0 6,000 0 (6,000) -100.00% Total Other Expenses 0 0 32,300 22,500 (9,800) -30.34% Communications Total 0 0 39,000 149,550 110,550 283.46% City of Orono 2025 General Fund Budget - By Line Item Communications 41430 Page 41 of 63 133 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 213,266 245,869 240,200 246,750 6,550 2.73% Full-Time Employees Overtime 127 0 200 200 0 0.00% Part-Time Employees 0 0 0 0 0 N/A Temporary/Seasonal Employees 0 0 0 0 0 N/A PERA 16,005 16,700 18,000 18,550 550 3.06% FICA 14,645 16,569 18,400 18,900 500 2.72% City Benefit Contribution 43,800 40,248 45,400 41,250 (4,150) -9.14% Worker's Comp Insurance Prem 1,125 1,975 1,600 1,150 (450) -28.13% Total Personal Services 288,968 321,362 323,800 326,800 3,000 0.93% Supplies & Maintenance Books & Periodicals 0 65 0 0 0 N/A Total Supplies & Maintenance 0 65 0 0 0 N/A Professional Services Auditing and Acct'g Services 38,600 0 0 0 0 N/A IT Services 4,125 7,875 10,000 15,000 5,000 50.00% Total Professional Services 42,725 7,875 10,000 15,000 5,000 50.00% Other Expenses Travel Expenses 224 173 200 300 100 50.00% Memberships 370 421 600 600 0 0.00% Training & Development 6,537 4,520 5,000 5,000 0 0.00% Total Other Expenses 7,132 5,114 5,800 5,900 100 1.72% Finance Total 338,825 334,416 339,600 347,700 8,100 2.39% City of Orono 2025 General Fund Budget - By Line Item Finance 41500 Page 42 of 63 134 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Assessing Services Assessing Services 234,000 254,000 270,000 0 (270,000) -100.00% Total Assessing Service 234,000 254,000 270,000 0 (270,000) -100.00% Assessing Total 234,000 254,000 270,000 0 (270,000) -100.00% City of Orono 2025 General Fund Budget - By Line Item Assessing 41550 Page 43 of 63 135 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services Legal-Prosecution 36,476 43,625 45,000 50,000 5,000 11.11% Legal-Consulting 79,851 98,966 75,000 65,000 (10,000) -13.33% Code Enforcement 34 0 2,000 1,000 (1,000) -50.00% Jail Charges 1,611 2,191 6,000 5,000 (1,000) -16.67% Total Professional Services 117,972 144,782 128,000 121,000 (7,000) -5.47% Law/Legal Services Total 117,972 144,782 128,000 121,000 (7,000) -5.47% City of Orono 2025 General Fund Budget - By Line Item Law/Legal Services 41600 Page 44 of 63 136 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Contributions to Civic Org's 0 9,500 12,000 12,000 0 0.00% Total Other Expenses 0 9,500 12,000 12,000 0 0.00% Human Services Total 0 9,500 12,000 12,000 0 0.00% City of Orono 2025 General Fund Budget - By Line Item Human Services 41800 Page 45 of 63 137 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 0 1,320 0 106,900 106,900 N/A Part-Time Employees 16,756 19,209 64,800 0 (64,800) -100.00% PERA (39)49 4,900 8,050 3,150 64.29% FICA 1,661 1,794 5,000 8,200 3,200 64.00% City Benefit Contribution 750 890 21,300 15,200 (6,100) -28.64% Worker's Comp Insurance Prem 825 1,475 4,200 900 (3,300) -78.57% Total Personal Services 19,953 24,736 100,200 139,250 39,050 38.97% Supplies & Maintenance Office supplies 7,947 6,105 11,000 10,000 (1,000) -9.09% Equipment Parts & Accessories 899 7,531 1,000 5,000 4,000 400.00% Bldg/Grounds Maint. Supplies 6,020 11,591 6,000 15,000 9,000 150.00% Clothing & personal equipment 0 0 0 500 500 N/A Repairs/Maint-Office Equip 6,600 7,551 500 5,000 4,500 900.00% Repairs/Maint-Misc. Equip 500 0 0 0 0 N/A Repairs/Maint-Bldgs/Grounds 29,816 37,592 46,000 46,000 0 0.00% Janitorial Services 0 130 0 0 0 N/A Software Licensing 0 120 0 0 0 N/A Total Supplies & Maintenance 51,781 70,621 64,500 81,500 17,000 26.36% Professional Services Auditing and Acct'g Services 0 11,500 34,200 36,000 1,800 5.26% IT Services 42,000 74,000 65,000 81,250 16,250 25.00% Fleet Services 0 0 3,000 4,000 1,000 33.33% Professional Services 24,461 14,048 8,000 15,000 7,000 87.50% Total Professional Services 66,461 99,548 110,200 136,250 26,050 23.64% Insurances General Liability Ins 8,475 14,825 13,500 14,200 700 5.19% Umbrella Liability Ins 12,450 21,150 32,000 33,600 1,600 5.00% Bonds Insurance 600 1,200 0 0 0 N/A Property Insurance 11,625 19,875 12,000 12,600 600 5.00% Equipment Floaters Ins 0 0 0 0 0 N/A Automotive Insurance 3,750 6,250 3,500 3,600 100 2.86% Total Insurances 36,900 63,300 61,000 64,000 3,000 4.92% City of Orono 2025 General Fund Budget - By Line Item Central Services 41900 Page 46 of 63 138 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Bank Fees 451 1,657 1,000 1,000 0 0.00% Telephone 17,409 18,525 16,000 16,000 0 0.00% Postage 6,503 7,037 5,500 4,000 (1,500) -27.27% Internet/Other Communications 419 495 0 0 0 N/A General Advertising 702 4,902 0 500 500 N/A Printing & Publishing 13,139 20,938 22,000 22,000 0 0.00% Gas & Electric 24,092 46,590 40,000 40,000 0 0.00% Water Utilities 4,365 8,907 7,500 7,800 300 4.00% Licenses & Taxes 220 370 500 500 0 0.00% Other Miscellaneous Charges 1,868 24,595 1,000 1,000 0 0.00% Total Other Expenses 69,167 134,015 93,500 92,800 (700) -0.75% Central Services Total 244,263 392,220 429,400 513,800 84,400 19.66% City of Orono 2025 General Fund Budget - By Line Item Central Services 41900 Page 47 of 63 139 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 2,729,651 2,982,607 3,124,300 3,313,600 189,300 6.06% Full-Time Employees Overtime 111,844 120,214 50,000 50,000 0 0.00% Part-Time Employees 93,233 88,628 80,000 80,000 0 0.00% Temporary/Seasonal Employees 0 0 0 0 0 N/A Specialty Pay 0 15,879 33,000 33,000 0 0.00% CSO/Cadets 0 20,360 25,100 62,300 37,200 148.21% PERA 473,162 535,951 546,700 581,250 34,550 6.32% FICA 54,476 66,024 63,500 70,200 6,700 10.55% City Benefit Contribution 423,084 446,978 427,100 501,100 74,000 17.33% Unemployment Benefit Payments 0 0 0 0 0 N/A Worker's Comp Insurance Prem 156,000 307,500 250,300 148,300 (102,000) -40.75% Total Personal Services 4,041,450 4,584,141 4,600,000 4,839,750 239,750 5.21% Supplies & Maintenance Office supplies 5,236 5,282 8,000 6,000 (2,000) -25.00% Books & Periodicals 0 290 1,000 0 (1,000) -100.00% Motor Fuels & Lubricants 111,735 78,331 140,000 140,000 0 0.00% Equipment Parts & Accessories 9,250 5,830 15,000 12,000 (3,000) -20.00% Bldg/Grounds Maint. Supplies 98 546 0 0 0 N/A Clothing & personal equipment 29,051 43,609 33,000 36,000 3,000 9.09% Training Supplies 15,960 30,689 20,000 20,000 0 0.00% Explorers Program expenses 2,390 2,983 2,500 2,500 0 0.00% Animal Supplies 0 139 0 0 0 N/A Small Tools and Minor Equip 6,948 7,114 6,500 7,000 500 7.69% Repairs/Maint-Office Equip 98 0 1,000 1,000 0 0.00% Repairs/Maint-Auto Equip 33,661 24,627 20,000 6,000 (14,000) -70.00% Repairs/Maint-Misc. Equip 3,607 5,509 5,500 5,500 0 0.00% Repairs/Maint-Bldgs/Grounds 12,374 7,602 15,000 12,000 (3,000) -20.00% Janitorial Services 0 967 15,500 15,500 0 0.00% Software Licensing 5,111 13,788 0 0 0 N/A Total Supplies & Maintenance 235,520 227,307 283,000 263,500 (19,500) -6.89% Professional Services Legal-Consulting 6,316 4,747 8,000 8,000 0 0.00% LOGIS-Applications 93,684 106,728 110,810 115,300 4,490 4.05% Data Processing Communication 9,706 12,519 10,000 12,000 2,000 20.00% IT Services 71,250 128,750 150,000 215,000 65,000 43.33% Fleet Services 0 0 25,000 50,000 25,000 100.00% Animal Care 2,415 1,749 2,500 10,000 7,500 300.00% Animal Professional Services 0 750 0 0 0 N/A Professional Services 31,978 40,027 35,000 36,000 1,000 2.86% Insurance Agent of Record 0 0 0 0 0 N/A Total Professional Services 215,348 295,270 341,310 446,300 104,990 30.76% 42110 City of Orono 2025 General Fund Budget - By Line Item Police Page 48 of 63 140 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Insurances General Liability Ins 48,750 86,250 90,000 94,500 4,500 5.00% Umbrella Liability Ins 21,000 37,000 32,000 33,600 1,600 5.00% Property Insurance 900 1,600 1,000 1,050 50 5.00% Equipment Floaters Ins 0 0 0 0 0 N/A Automotive Insurance 15,375 26,125 17,000 17,850 850 5.00% Insurance Deductibles 0 0 0 0 0 N/A Total Insurances 86,025 150,975 140,000 147,000 7,000 5.00% Other Expenses Telephone 24,261 19,284 24,000 24,000 0 0.00% Postage 215 40 500 500 0 0.00% Internet/Other Communications 0 0 0 0 0 N/A Travel Expenses 125 234 300 300 0 0.00% General Advertising 75 0 0 0 0 N/A Printing & Publishing 701 811 1,500 1,500 0 0.00% Gas & Electric 37,807 23,339 20,000 24,000 4,000 20.00% Water Utilities 1,035 3,918 3,000 4,000 1,000 33.33% Office Equipment Rental 0 2,931 0 0 0 N/A EDP/Communications Equip Rent 29,526 38,583 34,000 38,000 4,000 11.76% Memberships 3,855 9,918 5,000 5,000 0 0.00% Towing Charges 2,352 1,874 0 0 0 N/A Training & Development 30,346 26,776 40,000 47,500 7,500 18.75% Distribution to Other Govmnts 176,758 29,779 0 0 0 N/A Meeting Expenses 2,269 1,523 2,000 2,000 0 0.00% Special Equipment Replacement 0 29,892 0 0 0 N/A Licenses & Taxes 383 218 1,300 1,000 (300) -23.08% Other Miscellaneous Charges 414 182 2,500 2,000 (500) -20.00% Total Other Expenses 310,125 189,301 134,100 149,800 15,700 11.71% Capital Outlay Automotive Equipment 105,954 139,270 200,000 200,000 0 0.00% Office Equip and Furnishings 0 0 500 500 0 0.00% IT Hardware & Applications 9,125 29,313 0 0 0 N/A Other Equipment 76,061 10,756 21,000 21,000 0 0.00% Total Capital Outlay 191,140 179,339 221,500 221,500 0 0.00% Police Total 5,079,607 5,626,334 5,719,910 6,067,850 347,940 6.08% City of Orono 2025 General Fund Budget - By Line Item Police 42110 Page 49 of 63 141 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 0 117,353 129,600 139,950 10,350 7.99% Full-Time Employees Overtime 0 0 0 0 0 N/A Part-Time Employees 0 4,690 124,800 300,000 175,200 140.38% Temporary/Seasonal Employees 0 0 69,000 0 (69,000) -100.00% POC Fire Fighters 0 0 0 100,000 100,000 N/A PERA 0 21,602 45,000 77,900 32,900 73.11% FICA 0 1,737 4,700 7,850 3,150 67.02% City Benefit Contribution 0 11,344 18,600 21,600 3,000 16.13% Worker's Comp Insurance Prem 0 0 43,200 21,500 (21,700) -50.23% Total Personal Services 0 156,725 434,900 668,800 233,900 53.78% Supplies & Maintenance Office supplies 0 0 1,000 2,000 1,000 100.00% Printed Forms and Paper 0 0 10,000 0 (10,000) -100.00% Public Safety Ed Materials 0 0 1,200 0 (1,200) -100.00% Motor Fuels & Lubricants 0 2,053 5,000 10,000 5,000 100.00% Shop Supplies 0 0 1,000 2,000 1,000 100.00% Chemicals 0 0 1,000 1,600 600 60.00% Medical Supplies 0 696 2,000 4,000 2,000 100.00% Equipment Parts & Accessories 0 1,699 2,000 3,000 1,000 50.00% Bldg/Grounds Maint. Supplies 0 0 1,000 2,000 1,000 100.00% Clothing & personal equipment 0 6,707 117,000 40,000 (77,000) -65.81% Training Supplies 0 0 500 2,000 1,500 300.00% Small Tools and Minor Equip 0 0 4,000 8,000 4,000 100.00% Repairs/Maint-Auto Equip 0 1,226 5,000 15,000 10,000 200.00% Repairs/Maint-Misc. Equip 0 0 2,000 25,000 23,000 1150.00% Total Supplies & Maintenance 0 12,381 152,700 114,600 (38,100) -24.95% Insurances General Liability Ins 0 0 6,500 6,800 300 4.62% Umbrella Liability Ins 0 0 500 550 50 10.00% Property Insurance 0 0 500 550 50 10.00% Equipment Floaters Ins 0 0 1,000 1,050 50 5.00% Automotive Insurance 0 0 1,000 1,050 50 5.00% Total Insurances 0 0 9,500 10,000 500 5.26% Professional Services Medicals 0 4,123 10,000 0 (10,000) -100.00% Legal-Consulting 0 2,958 2,000 2,000 0 0.00% Turn Out Gear Washing-Repair 0 0 15,000 30,000 15,000 100.00% IT Services 0 0 40,000 50,000 10,000 25.00% Fleet Services 0 0 13,310 17,000 3,690 27.72% Fire Services 471,462 589,974 664,940 558,000 (106,940) -16.08% Professional Services 0 10,829 12,000 25,000 13,000 108.33% Total Professional Services 471,462 607,884 757,250 682,000 (75,250) -9.94% City of Orono 2025 General Fund Budget - By Line Item Fire Protection Services 42260 Page 50 of 63 142 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Telephone 0 0 4,000 4,000 0 0.00% Travel Expenses 0 0 500 1,000 500 100.00% General Advertising 0 1,089 0 3,000 3,000 N/A Printing & Publishing 0 0 0 5,000 5,000 N/A Gas & Electric 0 0 14,000 18,000 4,000 28.57% Water Utilities 0 0 2,600 2,500 (100) -3.85% EDP/Communications Equip Rent 0 0 36,000 40,000 4,000 11.11% Memberships 0 541 2,500 4,000 1,500 60.00% Training & Development 0 12,637 20,000 40,000 20,000 100.00% Meeting Expenses 0 0 1,000 1,000 0 0.00% Licenses & Taxes 0 100 0 100 100 N/A Other Miscellaneous Charges 0 2,079 2,500 5,000 2,500 100.00% Total Other Expenses 0 16,446 83,100 123,600 40,500 48.74% Fire Protection Services Total 471,462 793,436 1,437,450 1,599,000 161,550 11.24% City of Orono 2025 General Fund Budget - By Line Item Fire Protection Services 42260 Page 51 of 63 143 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 490,833 543,400 569,400 615,200 45,800 8.04% Full-Time Employees Overtime 0 0 200 200 0 0.00% PERA 36,763 40,755 42,700 46,200 3,500 8.20% FICA 35,921 43,298 43,600 47,100 3,500 8.03% City Benefit Contribution 96,207 113,880 104,000 119,000 15,000 14.42% Unemployment Benefit Payments 0 0 0 0 0 N/A Worker's Comp Insurance Prem 2,475 4,625 4,000 3,000 (1,000) -25.00% Total Personal Services 662,199 745,958 763,900 830,700 66,800 8.74% Supplies & Maintenance Books & Periodicals 573 0 350 350 0 0.00% Motor Fuels & Lubricants 1,185 1,683 0 2,000 2,000 N/A Equipment Parts & Accessories 0 18 200 0 (200) -100.00% Clothing & personal equipment 0 0 1,000 800 (200) -20.00% Small Tools and Minor Equip 0 0 500 500 0 0.00% Repairs/Maint-Auto Equip 417 0 0 0 0 N/A Total Supplies & Maintenance 2,175 1,701 2,050 3,650 1,600 78.05% Professional Services Engineering-Consulting 152 11,420 1,000 2,000 1,000 100.00% GIS/Mapping 0 5,132 2,000 3,000 1,000 50.00% Legal-Consulting 10,954 11,488 15,000 15,000 0 0.00% Inspection Services 27,091 10,932 20,000 15,000 (5,000) -25.00% IT Services 19,500 34,500 30,000 37,500 7,500 25.00% Fleet Services 0 0 1,500 2,000 500 33.33% Professional Services 2,366 4,134 10,000 5,000 (5,000) -50.00% Total Professional Services 60,063 77,605 79,500 79,500 0 0.00% Other Expenses Telephone 3,226 1,987 2,500 2,500 0 0.00% Travel Expenses 159 166 250 250 0 0.00% General Advertising 1,328 932 0 0 0 N/A Printing & Publishing 0 109 1,600 1,600 0 0.00% Software Licensing 0 4,186 0 0 0 N/A Memberships 1,739 1,497 2,000 2,000 0 0.00% Training & Development 4,994 7,796 11,000 8,000 (3,000) -27.27% Meeting Expenses 0 10 100 100 0 0.00% Licenses & Taxes 19 0 0 50 50 N/A Total Other Expenses 11,465 16,685 17,450 14,500 (2,950) -16.91% Building & Zoning Total 735,903 841,949 862,900 928,350 65,450 7.58% City of Orono 2025 General Fund Budget - By Line Item Building & Zoning 42400 Page 52 of 63 144 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 224,612 187,588 204,900 213,650 8,750 4.27% Full-Time Employees Overtime 8,296 6,152 11,000 11,000 0 0.00% PERA 17,374 13,621 15,000 15,650 650 4.33% FICA 17,023 14,687 16,500 17,200 700 4.24% City Benefit Contribution 86,003 26,270 34,900 38,100 3,200 9.17% Worker's Comp Insurance Prem 9,525 14,175 13,600 9,000 (4,600) -33.82% Total Personal Services 362,833 262,493 295,900 304,600 8,700 2.94% Supplies & Maintenance Books & Periodicals 218 530 0 0 0 N/A Motor Fuels & Lubricants 8,638 487 0 500 500 N/A Equipment Parts & Accessories 7,205 6,213 2,000 2,100 100 5.00% Vehicle Equipment & Parts 3,551 6,007 0 0 0 N/A Street Maint. Materials/Supply 47,954 106,219 85,000 87,550 2,550 3.00% Clothing & personal equipment 11,283 9,770 11,000 11,350 350 3.18% Small Tools and Minor Equip 12,136 9,499 4,500 5,000 500 11.11% Telephone 4,597 7,225 4,500 4,800 300 6.67% Repairs/Maint-Auto Equip 7,583 1,096 0 0 0 N/A Repairs/Maint-Misc. Equip 1,544 16,892 10,000 10,000 0 0.00% Repairs/Maint-Bldgs/Grounds 16,244 5,044 10,000 5,000 (5,000) -50.00% Tree - Repairs/Maint.0 0 0 50,000 50,000 N/A Contracted Street Maint.55,783 130,385 80,000 50,000 (30,000) -37.50% Total Supplies & Maintenance 176,737 299,367 207,000 226,300 19,300 9.32% Professional Services PW Engineering-Consulting 0 1,256 1,000 1,500 500 50.00% GIS/Mapping 0 3,809 1,000 1,000 0 0.00% IT Services 3,000 5,500 10,000 12,500 2,500 25.00% Fleet Services 75,000 125,000 120,000 152,000 32,000 26.67% Professional Services 1,535 2,335 0 1,100 1,100 N/A Total Professional Services 79,535 137,899 132,000 168,100 36,100 27.35% City of Orono 2025 General Fund Budget - By Line Item Public Works 43000 Page 53 of 63 145 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Travel Expenses 32 0 0 0 0 N/A General Advertising 964 349 0 750 750 N/A Gas & Electric 7,499 5,681 6,500 6,500 0 0.00% Street Lighting 29,966 37,988 35,000 34,000 (1,000) -2.86% EDP/Communications Equip Rent 0 297 2,400 1,200 (1,200) -50.00% Other Equipment Rentals 4,276 5,492 4,000 4,000 0 0.00% Memberships 580 239 500 500 0 0.00% Training & Development 2,247 8,856 6,000 4,000 (2,000) -33.33% Licenses & Taxes 0 270 0 50 50 N/A Other Miscellaneous Charges 2,859 9,874 750 1,000 250 33.33% Total Other Expenses 48,423 69,045 55,150 52,000 (3,150) -5.71% Public Works Total 667,528 768,804 690,050 751,000 60,950 8.83% City of Orono 2025 General Fund Budget - By Line Item Public Works 43000 Page 54 of 63 146 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 48,121 73,481 69,100 71,900 2,800 4.05% Full-Time Employees Overtime 1,441 3,102 0 0 0 N/A PERA 3,670 6,137 5,200 5,400 200 3.85% FICA 3,640 6,044 5,300 5,550 250 4.72% City Benefit Contribution 6,835 11,099 13,300 14,200 900 6.77% Worker's Comp Insurance Prem 0 0 5,500 3,650 (1,850) -33.64% Total Personal Services 63,706 99,863 98,400 100,700 2,300 2.34% Supplies & Maintenance Street Maint. Materials/Supply 1,295 0 0 0 0 N/A Utility System Maint. Supplies 1,757 2,167 0 0 0 N/A Total Supplies & Maintenance 3,053 2,167 0 0 0 N/A Professional Services IT Services 0 0 500 650 150 30.00% Fleet Services 750 1,250 1,500 2,000 500 33.33% Professional Services 9,039 2,673 0 0 0 N/A Total Professional Services 9,789 3,923 2,000 2,650 650 32.50% Other Expenses Other Miscellaneous Charges 2,670 5,414 0 0 0 N/A Total Other Expenses 2,670 5,414 0 0 0 N/A Public Works - Spring Park Total 79,218 111,366 100,400 103,350 2,950 2.94% City of Orono 2025 General Fund Budget - By Line Item PW - Spring Park 43050 Page 55 of 63 147 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Temporary/Seasonal Employees 10,518 10,996 11,500 11,500 0 0.00% PERA 0 825 0 900 900 N/A FICA 153 841 900 900 0 0.00% Worker's Comp Insurance Prem 0 0 700 150 (550) -78.57% Total Personal Services 10,670 12,662 13,100 13,450 350 2.67% Supplies & Maintenance Bldg/Grounds Maint. Supplies 70 555 250 250 0 0.00% Repairs/Maint-Bldgs/Grounds 410 238 35,000 30,000 (5,000) -14.29% Total Supplies & Maintenance 480 793 35,250 30,250 (5,000) -14.18% Other Expenses Bank Fees 0 4 0 50 50 N/A IT Services 188 313 500 650 150 30.00% Telephone 883 1,298 950 1,000 50 5.26% General Liability Ins 75 25 100 100 0 0.00% Gas & Electric 347 408 370 400 30 8.11% Other Equipment Rentals 225 840 650 850 200 30.77% Other Miscellaneous Charges 27,200 16,405 0 0 0 N/A Total Other Expenses 28,917 19,292 2,570 3,050 480 18.68% Brush Site Total 40,068 32,748 50,920 46,750 (4,170) -8.19% 43100 City of Orono 2025 General Fund Budget - By Line Item Brush Site Page 56 of 63 148 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services Engineering-Retainer 14,559 1,449 0 0 0 N/A Engineering-Consulting 10,205 3,264 10,000 10,000 0 0.00% GIS/Mapping 6,885 30,476 15,000 16,000 1,000 6.67% Total Professional Services 31,649 35,189 25,000 26,000 1,000 4.00% Engineering Total 31,649 35,189 25,000 26,000 1,000 4.00% 43170 City of Orono 2025 General Fund Budget - By Line Item Engineering Page 57 of 63 149 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 109,099 178,938 192,500 104,000 (88,500) -45.97% Full-Time Employees Overtime 1,331 1,147 0 0 0 N/A Part-Time Employees 16,280 17,017 0 0 0 N/A Temporary/Seasonal Employees 0 800 16,700 16,700 0 0.00% PERA 8,241 12,230 14,400 7,800 (6,600) -45.83% FICA 9,761 14,370 15,900 9,250 (6,650) -41.82% City Benefit Contribution 16,910 25,104 23,900 12,700 (11,200) -46.86% Worker's Comp Insurance Prem 9,750 18,350 15,900 7,950 (7,950) -50.00% Total Personal Services 171,372 267,956 279,300 158,400 (120,900) -43.29% Supplies & Maintenance Motor Fuels & Lubricants 31 6,252 300 4,000 3,700 1233.33% Chemicals 0 4,949 10,000 12,000 2,000 20.00% Equipment Parts & Accessories 12,780 15,022 13,400 13,400 0 0.00% Building Maint Supplies 10,443 8,143 15,000 12,000 (3,000) -20.00% Clothing & personal equipment 1,184 2,499 2,000 2,000 0 0.00% Small Tools and Minor Equip 0 600 2,500 2,500 0 0.00% Repairs/Maint-Auto Equip 309 212 0 0 0 N/A Repairs/Maint-Misc. Equip 0 0 0 0 0 N/A Repairs/Maint-Bldgs/Grounds 71,097 83,079 73,000 73,000 0 0.00% Total Supplies & Maintenance 95,844 120,756 116,200 118,900 2,700 2.32% Professional Services Engineering-Consulting 11,119 27,821 1,000 1,000 0 0.00% GIS/Mapping 0 0 1,000 1,000 0 0.00% IT Services 825 1,475 1,500 2,000 500 33.33% Fleet Services 4,950 8,250 7,000 10,000 3,000 42.86% Event Services 0 0 0 20,000 20,000 N/A Professional Services 12,030 4,299 10,000 10,000 0 0.00% Total Professional Services 28,923 41,845 20,500 44,000 23,500 114.63% 2025 General Fund Budget - By Line Item Parks City of Orono 45200 Page 58 of 63 150 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Telephone 1,898 1,411 1,000 1,000 0 0.00% Travel Expenses 0 0 0 0 0 N/A Printing & Publishing 694 1,396 450 450 0 0.00% Gas & Electric 382 844 600 600 0 0.00% Other Equipment Rentals 10,036 7,172 11,000 11,000 0 0.00% Software Licensing 0 0 0 0 0 N/A Memberships 0 0 0 600 600 N/A Training & Development 0 1,634 1,000 1,000 0 0.00% Meeting Expenses 0 0 0 0 0 N/A Licenses & Taxes 559 175 500 0 (500) -100.00% Park Commission 1,338 364 1,000 0 (1,000) -100.00% Other Miscellaneous Charges 2,395 563 200 600 400 200.00% Contributions to Civic Org's 0 0 0 100 100 N/A Total Other Expenses 17,302 13,559 15,750 15,350 (400)0 Parks Total 313,442 444,117 431,750 336,650 (95,100) -22.03% City of Orono 2025 General Fund Budget - By Line Item Parks 45200 Page 59 of 63 151 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Regular 82,941 0 0 0 0 N/A Full-Time Employees Overtime 0 0 0 0 0 N/A Part-Time Employees 11,710 0 0 0 0 N/A Temporary/Seasonal Employees 51,624 0 0 0 0 N/A PERA 7,156 (0)0 0 0 N/A FICA 8,209 (0)0 0 0 N/A City Benefit Contribution 1,444 0 0 0 0 N/A Unemployment Benefit Payments 0 0 0 0 0 N/A OPEB Expense 0 0 0 0 0 N/A Worker's Comp Insurance Prem 6,750 0 0 0 0 N/A Total Personal Services 169,833 (0)0 0 0 N/A Supplies & Maintenance Office supplies 125 0 0 0 0 N/A Chemicals 10,555 0 0 0 0 N/A Motor Fuels & Lubricants 18,952 0 0 0 0 N/A Equipment Parts & Accessories 1,823 0 0 0 0 N/A Building Maint Supplies 7,963 0 0 0 0 N/A Landscape Supplies 0 0 0 0 0 N/A Clothing & personal equipment 1,070 0 0 0 0 N/A Small Tools and Minor Equip 1,291 0 0 0 0 N/A Repairs/Maint-Office Equip 0 0 0 0 0 N/A Repairs/Maint-Auto Equip 7,591 0 0 0 0 N/A Repairs/Maint-Misc. Equip 612 0 0 0 0 N/A Repairs/Maint-Bldgs/Grounds 13,708 0 0 0 0 N/A Total Supplies & Maintenance 63,690 0 0 0 0 N/A Insurances General Liability Ins 6,113 0 0 0 0 N/A Umbrella Liability Ins 1,238 0 0 0 0 N/A Boiler & Machinery Ins 330 0 0 0 0 N/A Property Insurance 2,250 0 0 0 0 N/A Equipment Floaters Ins 248 0 0 0 0 N/A Automotive Insurance 330 0 0 0 0 N/A Dram Shop Insurance 488 0 0 0 0 N/A Total Insurances 10,995 0 0 0 0 N/A 2025 General Fund Budget - By Line Item Golf Course 45210 City of Orono Page 60 of 63 152 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Other Expenses Engineering-Consulting 00000N/A Bank Fees 11,100 0 0 0 0 N/A IT Services 1,875 0 0 0 0 N/A Fleet Services 11,250 0 0 0 0 N/A Professional Services 14,399 0 0 0 0 N/A Telephone 4,468 0 0 0 0 N/A Travel Expenses 0 0 0 0 0 N/A General Advertising 909 0 0 0 0 N/A Printing & Publishing 00000N/A Gas & Electric 11,690 0 0 0 0 N/A Water Utilities 146 0 0 0 0 N/A Other Equipment Rentals 25,232 0 0 0 0 N/A Uncollectible Checks-Cash 50 0 0 0 0 N/A Memberships 430 0 0 0 0 N/A Training & Development 308 0 0 0 0 N/A Administrative Charge 0 0 0 0 0 N/A Special Equipment Replacement 00000N/A Licenses & Taxes 359 0 0 0 0 N/A Other Miscellaneous Charges 43 0 0 0 0 N/A Total Other Expenses 82,258 0 0 0 0 N/A Purchases for Resale PURCHASES FOR RESALE 0 0 0 0 0 N/A Beer For Resale 11,849 0 0 0 0 N/A Soft Drinks For Resale 3,395 0 0 0 0 N/A Concessions For Resale-Txbl 2,254 0 0 0 0 N/A Concessions For Resale-NonTax 1,381 0 0 0 0 N/A Pro Shop Items For Resale 3,139 0 0 0 0 N/A Other For Resale 0 0 0 0 0 N/A Total Purchases for Resale 22,019 0 0 0 0 N/A Golf Course Total 348,795 (0)0 0 0 N/A 45210 2025 General Fund Budget - By Line Item Golf Course City of Orono Page 61 of 63 153 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Personal Services Full-Time Employees Overtime 28,270 79,594 35,000 35,000 0 0.00% PERA 3,616 7,504 2,600 2,650 50 1.92% FICA 321 547 2,700 2,700 0 0.00% City Benefit Contribution 0 0 0 0 0 N/A Worker's Comp Insurance Prem 675 1,225 1,100 650 (450) -40.91% Total Personal Services 32,882 88,870 41,400 41,000 (400) -0.97% Professional Services Engineering-Consulting 32,075 15,985 50,000 35,000 (15,000) -30.00% Legal-Consulting 19,835 16,505 20,000 20,000 0 0.00% Professional Services 0 0 0 0 0 N/A Special Projects, Contingency 00000N/A Total Professional Services 51,910 32,490 70,000 55,000 (15,000) -21.43% Other Expenses Distribution to Other Govmnts 0 302,708 0 0 0 N/A Other Miscellaneous Charges 500 0 0 0 0 N/A Total Other Expenses 500 302,708 0 0 0 N/A Special Services - Consulting & Police Total 85,292 424,069 111,400 96,000 (15,400) -13.82% City of Orono 2025 General Fund Budget - By Line Item Special Services 43280 Page 62 of 63 154 2022 Actual 2023 Actual 2024 Budget 2025 Preliminary Budget Dollar Increase (Decrease) % Increase (Decrease) Professional Services Engineering-Consulting 00000N/A Professional Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A Other Expenses Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 0 0 0 0 0 N/A Capital & Transfers Land 4,250 0 0 0 0 N/A Operating Transfers 300,000 1,580,000 200,000 213,000 13,000 6.50% Total Capital & Transfers 304,250 1,580,000 200,000 213,000 13,000 6.50% Contingency Items Special Projects, Contingency 14,256 4,775 30,000 15,000 (15,000) -50.00% Total Contingency Items 14,256 4,775 30,000 15,000 (15,000) -50.00% Special Projects-Contingencies Total 318,506 1,584,775 230,000 228,000 (2,000) -0.87% GENERAL FUND TOTAL 9,578,346 12,362,884 11,536,630 11,993,000 456,370 3.96% 2025 General Fund Budget - By Line Item Special Project & Contingencies 43290 City of Orono Page 63 of 63 155 Date: September 23, 2024 Item: 16 Presenter: Maggie Jin, Finance Director Section: Finance Report Title: Adopt 2025 Preliminary Tax Levy - Resolution 7507 1.Purpose: The purpose of this agenda item is to adopt the 2025 Preliminary Tax Levy. 2.Background: By State Law the City is required to adopt a preliminary property tax levy by September 30th. Once adopted, the preliminary levy may be reduced, but it cannot be increased. The property tax levy has seven components. The first is the operating levy, which is adopted to fund the General Fund Operating Budget and is increasing by $358.900 (5.48%) to $6,904,000. Next is the Facilities Levy, which is decreasing to $225,000, a decrease of $150,000 (40%). The Fire Capital levy is increasing $25,000 (9.09%) to $300,000 and is dedicated to fire capital needs. The Pavement Management Levy is remaining the same at $1,000,000. The levy for Parks is also remaining steady at $200,000. The Community Investment levy will decrease to zero in 2025 from $200,000 in 2024, which is dedicated for projects of citywide value. The final levy component is the Debt Service levy which will be increased by $182,000, which was reduced once in 2024 and now going back to the normal levy amount for the 2014A Bond. The breakdown of the tax Levy is as follows: General Fund - Operating $6,904,000 Facilities Fund $225,000 Fire Capital Fund $300,000 Pavement Management Fund $1,000,000 Parks Fund $200,000 Debt Service $1,002,000 Total $9,631,000 When compared to the 2024 tax levy, the 2025 levy is increasing by $215,900 or 2.29%. Based on current information from the Hennepin County, adoption of this levy would result in no increase in tax rate of 16.35%. The City of Orono's tax rate in 2024 was the fifth lowest in the County. 3.Staff Recommendation: Staff recommends approval of the 2025 Preliminary Tax Levy. AGENDA ITEM COUNCIL ACTION REQUESTED A motion to approve Resolution 7507 Adopting the 2025 Preliminary Tax Levy. Exhibits Exhibit A. Resolution 7507 - Adopt 2025 Preliminary Tax Levy Exhibit B. Tax Rate Exhibit C. Levy Detail 156 157 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7507 A RESOLUTION ADOPTING THE PRELIMINARY 2025 PROPERTY TAX LEVY BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota, that the following sums be levied for the current year, collectible in 2025 upon the taxable property in the City of Orono, for the following purposes: General Fund - Operating $6,904,000 Facilities Fund 225,000 Fire Capital Fund 300,000 Pavement Management Fund 1,000,000 Parks 200,000 G.O. Improvement Bond 2014 242,000 G.O. Improvement Bond 2021 760,000 TOTAL ALL LEVIES $9,631,000 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 23, 2024. ATTEST: ______________________________ ______________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 158 City of Orono PRELIMINARY BUDGET Tax Rate 2025 Over / Under 2024 Actual Estimated TAX CAPACITY 2024 2025 Amount Percent Net Tax Capacity (Adj Net Tax Capacity) 57,584,888$ 58,907,542$ 1,322,654$ 2.30% LOCAL LEVY Total levy all funds 9,415,100$ 9,631,000$ 215,900$ 2.29% TAX CAPACITY RATES General Fund 11.37% 11.72% 0.35 Facilities Fund 0.65% 0.38% -0.27 Fire Capital Fund 0.48% 0.51% 0.03 Pavement Management 1.74% 1.70% -0.04 Parks 0.35% 0.34% -0.01 Community Investment 0.35% 0.00% -0.35 GO Improvement 2014 0.10% 0.41% 0.31 GO Improvement 2021 1.32% 1.29% -0.03 Orono Fire Department 0.00% 0.00% 0.00 16.35%16.35%0.00 159 Local Levy 2025 Over / Under 2024 2024 2025 Amount Percent TAX LEVIES General Fund 6,545,100$ 6,904,000$ 358,900$ 5.48% Facilities Fund 375,000 225,000 (150,000) -40.00% Fire Capital Fund 275,000 300,000 25,000 9.09% Pavement Management 1,000,000 1,000,000 - 0.00% Parks 200,000 200,000 - 0.00% Community Investment 200,000 - (200,000) -100.00% GO Improvement 2014 60,000 242,000 182,000 303.33% GO Improvement 2021 760,000 760,000 - 0.00% Total Local Tax Levy 9,415,100$ 9,631,000$ 215,900$ 2.29% City of Orono 2025 Annual Budget 160 Date: September 23, 2024 Item: 17 Presenter: James Van Eyll, Fire Chief Section: Public Safety Report Title: Fire Vehicle Purchase - Brush Medical Utility 1.Purpose: The purpose of this item is to order a new brush-medical response utility. 2.Background: The Fire Needs Assessment identified the need for two new brush-medical response utilities. The Council gave direction at the August 28, 2023 meeting to order the first brush-medical response utility. This utility will be a carbon copy of the first and the pricing is through SourceWell. The utility would be used by the Duty Crew while on shift and to respond to medicals and brush or grass fires. The brush-medical response utility is a multipurpose response vehicle based on a pick- up chassis. In particular the vehicle provides the department with medical and brush fire response capabilities. 3.Cost: Description Amount Vehicle and Chassis Purchase $254,311 Set-up and outfitting with equipment $151,720 Totals $406,031 4.Funding: The funding source for this purchase will be the Fire Capital Fund and shall be leased for a period of 5-7 years. Due to long lead times the Capital improvement plan identified this piece of equipment to be ordered in 2024 with expected delivery in late 2025. 5.Staff Recommendation: I recommend the approval to order this brush-medical response utility from Fire Safety USA and CET along with the ser-up and outfitting. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the order/purchase of the brush-medical response utility from Fire Safety USA and CET along with the set-up and outfitting. Exhibits A. Brush-Medical Response Utility Slide.pptx B. DP-7339-0701A.pdf C. FA-1968-0701B.pdf C. FA-1968B.pdf D. Orono_Proposal_Truck_2_09_04_24.pdf E. Spec Orono FD MN August 21 2024.pdf 161 Equipment: Brush-Medical Response Utility Description:Procure a new Brush-Medical Response Utility. This will be a duplicate of the Brush-Medical Response Utility ordered in 2023. Justification: This vehicle is needed to respond to brush fire and medicals along with other calls. It is the most widely used vehicle in the fleet. We need to have one at each fire station for response. For a replacement we propose to purchase similar vehicles to the current Utility 11 (see picture) and the Brush-Medical Response Utility already purchased. Alternatives:Do not replace= responding to calls in a large rescue pumper, which is harder to maneuver and can not get to the brush fires. Source Amount Fire Capital Fund $XXX,XXX CIP Section:Fire Source Amount Vehicle Purchase $254,311 Set Up / Outfitting $151,720 Total $406,031 Funding: Budget Estimate: 162 APPROVED DATE APPROVED BY 91" 48" 34" OVERFLOW OUTLET 90 LONG SUCTION W/ 2-1/2" FIRE GRADEVALVE W/ CAP & CHAINW/ "T" HANDLE 31 14 " 37 78 " DI-PFP-25hpKBT-MR W/ ELECTRIC PRIMER 1" FIRE GRADE VALVEHOSE REEL 1-1/2" NPT-M NIPPLEW/ CAP 1" FIRE GRADE VALVETANK FILL 1-1/2" FIRE GRADE VALVEW/ CAP & CHAINSERVICE LINE REV.DATE BY A 2024-06-25 M.V. WARNING BY: THIS DOCUMENT REMAINS THE PROPERTYOF C.E.T. FIRE PUMPS MFG. ALL REPRODUCTION WITHOUT WRITTENAGREEMENT FROM C.E.T. FIRE PUMPS MFGIS TOTALLY PROHIBITED. CREATED TITLE : M.V. 300 U.S. GAL. WATER 2023-02-14 DP-7339-0701A ORONO, MN DP-7339-0701A DATE:C TANK TYPE *DRAWING MAY DIFFER FROM REALITY. APPROXIMATEWET WEIGHT - Lbs PAGE 1 OF 1 APPROXIMATEDRY WEIGHT - Lbs - U.S. GAL. F.C. No: QUOTE # OPP # 25297 163 3" BETWEEN CAB C.A. 60" 5'-9" 26 14 " WHELEN SUPER LED M6 SERIES EMERGENCY LIGHTING WHELEN SUPER LED M6 SERIESEMERGENCY LIGHTING WHELEN SUPER LED M4 SERIES EMERGENCY LIGHTING BROW LIGHT FT-B-46-B 95 12 " 110" ALUMINUM HOSE TRAY 110" x 22-3/4" x 8"H W/ CANVAS & NET ALUMINUM HOSE TRAY 110" x 22-3/4" x 8"H W/ CANVAS & NET 94 12 " APPROX 60" (2) FIRE TECH HIVIZ GUARDIAN JR. SERIESSCENE LIGHT WHELEN SUPER LED 600 SERIES DOT MUD FLAPS CHEVRON REAR STORAGE COMPARTMENT 104" x 24" x 5"H HITCH RECEIVER CLASS III (6) NFPA FOLDING STEPS AUTO-CHARGE (2) 12" HANDRAILS TRAFFIC ADVISORTAL85 TOW EYES WHEEL CHOCKS No: WARNINGBY: THIS DOCUMENT REMAINS THE PROPERTYOF C.E.T. FIRE PUMPS MFG. ALL REPRODUCTION WITHOUT WRITTENAGREEMENT FROM C.E.T. FIRE PUMPS MFGIS TOTALLY PROHIBITED. CREATED TITLE : M.V.C.E.T. BRUSH TRUCK BY: 2023-02-14 FA-1968-0701B M.V. ORONO, MN FA-1968-0701B DATE: DATE: VERIFIED 2023-02-14 PAGE 1 OF 2 last saved by: mvigneault 25 juin 2024 13:19:26 164 L3L2L1 DRIVER SIDE ADJUSTABLE SHELF ADJUSTABLE SHELF ADJUSTABLE SHELF SCBA STORAGE VERTICAL SLIDE-OUT TOOLBOARD R3 R2 R1 PASSENGER SIDEADJUSTABLE SHELF ADJUSTABLE SHELF ADJUSTABLE SHELF (2) SCBA STORAGES ELECTRIC REWIND HOSE REEL W/ 1" x 35' RUBBER HOSE MODEL: EF4018-17-18-RT VERTICAL SLIDE-OUT TOOLBOARD REAR SIDE SKID UNITSEE DRAWING: DP-7339-0701A INSIDE COMPARTMENTS DIMENSIONS WIDE HEIGHT DEEP L1-R1 34"54-1/2"22-1/4" L2-R2 45"33-1/2"22-1/4" L3-R3 25-1/2"54-1/2"22-1/4" TRANSVERSE L1-R1 14"39"- OPENING DOOR DIMENSIONS WIDE HEIGHT L1-R1 27"43-1/2" L2-R2 43"22-1/2" L3-R3 21"43-1/2" TRANSVERSE L1-R1 12"29-3/16" No: WARNINGBY: THIS DOCUMENT REMAINS THE PROPERTYOF C.E.T. FIRE PUMPS MFG. ALL REPRODUCTION WITHOUT WRITTENAGREEMENT FROM C.E.T. FIRE PUMPS MFGIS TOTALLY PROHIBITED. CREATED TITLE : M.V.C.E.T. BRUSH TRUCK BY: 2023-02-14 FA-1968-0701B M.V. ORONO, MN FA-1968-0701B DATE: DATE: VERIFIED 2023-02-14 PAGE 2 OF 2 last saved by: mvigneault 25 juin 2024 13:19:26 165 166 FIRE SAFETY USA, INC. 3253 19TH STREET NW ROCHESTER, MN 55901 TOLL-FREE: 1-877-699-3473 PHONE: 507-529-8444 FAX: 507-529-8111 WWW.FIRESAFETYUSA.COM Proposal Pricing for Orono Fire Department, MN 2025 CET Custom Brush / Light Rescue Ford F-550 Crew Cab 4x4 Chassis with Custom Poly Rescue Body Upgraded Warning Package Price includes complete specification. $254,311.00 Delivery October 2025 pending contact submitted prior to September 2024 Authorized Signature: Date: Quote valid through October 15th, 2024 167 1 CET Fire Brush Truck Custom Made for Orono FD, MN Revised August 21st, 2024 Customer Approval: ___________________________________________ _____________________ Signature Date ___________________________________________ Print Name 168 2 _________ Initial Table of Contents Ford Cab & Chassis ........................................................................................................ 4 The power train should consist of the following: ........................................................... 4 Exterior (XL): ............................................................................................................... 4 Interior / Comfort (XL): ................................................................................................. 5 Safety & Security: ........................................................................................................ 6 Ford Warranty: ............................................................................................................. 7 Inside Doors Reflective ................................................................................................... 7 Black 3” round Side Step Nerf Bars ................................................................................. 7 Ranch Hand Legend Black Grille Guard .......................................................................... 7 Rear Hitch Class III ......................................................................................................... 7 Removable Warn Winch VR EVO 10 Winch (10,000 lbs.) ............................................... 7 Super Single Wheels ....................................................................................................... 8 3” Chassis Lifting Kit........................................................................................................ 8 Front Fender Flares......................................................................................................... 8 Poly Body ........................................................................................................................ 8 Standard Features .......................................................................................................... 8 Material ........................................................................................................................... 8 Body & Compartments Mounting ..................................................................................... 8 Left (Driver) Side Body Module ....................................................................................... 9 Right (Passenger) Side Body Module .............................................................................. 9 Transverse Compartment ................................................................................................ 9 Rear Storage Compartment ............................................................................................ 9 Compartment Doors ...................................................................................................... 10 Adjustable Shelf Tracking .............................................................................................. 10 Six (6) Adjustable Shelves............................................................................................. 10 Two (2) Vertical Slide-Out Trays.................................................................................... 10 Left (Driver) Side Storage Hose Tray ............................................................................ 10 Right (Passenger) Side Storage Hose Tray ................................................................... 11 Three (3) SCBA Wheel Well Bottle Storages ................................................................. 11 Black Rubber Fenderettes ............................................................................................. 11 Black Rubber Rub Rail .................................................................................................. 11 Fuel Fill Bezel................................................................................................................ 11 Subframe ...................................................................................................................... 11 Body Header Panel ....................................................................................................... 11 Body Threshold Panel ................................................................................................... 12 Handrails ....................................................................................................................... 12 Six (6) Rear Folding Steps ............................................................................................ 12 Tow Eyes ...................................................................................................................... 12 Paint .............................................................................................................................. 12 Wheel Chocks ............................................................................................................... 12 Rear Mud Flaps ............................................................................................................. 12 Rear Chevron ................................................................................................................ 12 Electrical Components .................................................................................................. 13 DOT Lighting ................................................................................................................. 13 Console ......................................................................................................................... 14 Emergency Lighting....................................................................................................... 14 Siren & Speaker ............................................................................................................ 15 Traffic Advisor Arrow Stick ............................................................................................ 15 Two (2) Side 46” Brow LED Scene Light ....................................................................... 15 Two (2) Rear Surface Mount LED Scene Lights ............................................................ 16 Battery Charger ............................................................................................................. 16 169 3 _________ Initial Compartment Lights Switches ....................................................................................... 16 Door Ajar ....................................................................................................................... 16 Back-Up Alarm .............................................................................................................. 16 CET Fire Pumps Mfg Drop-In-Unit ................................................................................. 17 Tank .............................................................................................................................. 17 Fill tower and tank cover ............................................................................................... 17 Tank Capacity ............................................................................................................... 17 Sump ............................................................................................................................ 17 Tank Outlets .................................................................................................................. 17 3/4" Tank Drain ............................................................................................................. 17 Tank Mounting Blocks ................................................................................................... 17 Skid Base ...................................................................................................................... 18 Mounting ....................................................................................................................... 18 Enclosed Drop-In Unit ................................................................................................... 18 CET Fire Pump, PFP-25hp-DSL-MR ............................................................................. 18 Engine ........................................................................................................................... 19 Pump Controls .............................................................................................................. 19 Electric Primer ............................................................................................................... 19 Plumbing and Valves ..................................................................................................... 19 Steel Suction Piping - 2-1/2" - One (1) Fire Type Swing-Out Valve................................ 19 Tank to Pump “T” Handle Control .................................................................................. 20 Steel Discharge Piping .................................................................................................. 20 1" Tank Fill .................................................................................................................... 20 One (1) 1-1/2" Discharge to Rear .................................................................................. 20 One (1) 1" Discharge to Booster Reel ........................................................................... 20 One (1) Booster Hose Reel (R3) ................................................................................... 20 100’’ of 1’’ hose (shipped loose) .................................................................................... 20 Testing .......................................................................................................................... 21 General Warranty .......................................................................................................... 22 CET Fire Pump Warranty .............................................................................................. 22 CET Water Tank Limited Lifetime Warranty .................................................................. 23 Manufacturer’s discretion .............................................................................................. 23 EXCLUSIVE CET POLYPROPYLENE BODY ............................................................... 24 FIVE (5) YEAR PAINTLIMITED WARRANTY ................................................................ 25 170 4 _________ Initial Ford Cab & Chassis Unit shall be installed on a Ford F-550, 2024, 4-door Crew Chassis Cab, dual rear wheels, 4 x 4. • Cab to be Ford Red Race (PQ) • The wheel base should be 179” wheelbase, Cab to Axle (C.A.) should be 60” • GVWR: 19,500 lbs. • GAWR front: 7,500 lbs. • GAWR rear: 14,706 lbs. Payload Plus Upgrade Package (68M) includes: o Increases GVWR from 18,000 lbs. to 19,500 lbs. o Increases max rear GAWR to 14,706 lbs. o Low deflection/high capacity rear springs o Upgraded frame o Upgraded rear-axle • Extra Heavy-Duty Front-End Suspension (67P) The power train should consist of the following: • 6.7L Power Stroke® Diesel V8 (99T) o Torque: 825 lb-ft @ 2,000 RPM o Horsepower: 330 hp @ 2,600 RPM o On perator Commanded Regeneration (OCR) • Engine Block Heater • Engine Idle Shutdown Timer – Programmable • Transmission – Ten-Speed Automatic Transmission 10R140 with Neutral Idle and Selectable Drive Modes: Normal, Tow/Haul, Eco, and Slippery Roads • Front, mono beam axle w/coil spring suspension • Power Take Off Provision • Transmission Mounted Live Drive and stationary mode PTO • Electronic-Shift-On-the-Fly (ESOF) 4x4 System • Alternator – 400 amp. (12V 250A + 24V 150A) • Dual battery System 12 volts, 650 CCA, 68 Amp-hr. • Hood release • Horn – dual electric • Oil minder system • Rapid-Heat Supplemental Cab Heater • Shock absorbers – heavy-duty gas • Springs, rear auxiliary • Stabilizer bar – front and rear • Steering – power • Steering damper • Brake System – 4-Wheel Anti-Lock System (ABS) • 4.30 Ratio Limited Slip Axle (X4L) Exterior (XL): • Daytime running lights • Lamps – Roof marker/clearance – LED • Bumper – front, black painted • Fender vents – front • Door handles – Black • Fuel Tank – 151 litre (40 gallons) aft axle 171 5 _________ Initial • Plastic Urea Tank – 27 Litre (7.2 Gallon) • Glass – solar-tinted o Rear-window o side rear-windows • Grille – black painted • Scuff plates – front, color-coordinated • Splash Guards/Mud Flaps – Front • "Three Blink" Lane change signal • Tow hooks – front (2) • Trailer wiring – 7 wire harness w/relays, blunt cut & labeled • Upfit Integration System • Wheels o 19.5" Argent Painted Steel • Tire o 225/70Rx19.5G BSW All-Position (TGJ) • Windshield Wipers – intermittent - interval control • The chassis exhaust system shall be extended to the rear of the right rear wheel. • Manually telescoping/folding trailer tow with power/heated glass, heated convex spotter mirror, Integrated Clearance Lamps/Turn Signals Interior / Comfort (XL): • 4.2” Productivity Screen in IP Cluster: Includes menus for Gauge Setup, Trip Computer, Fuel Economy and Towing/Off-Road Applications • SYNC® 4 o Enhanced Voice Recognition Communication and Entertainment o 911 Assist® o 8” LCD Center Stack screen o Information On Demand Panel o Wireless Phone Connection o Cloud Connected o AppLink® ▪ Apple CarPlay® and Android Auto™ Compatibility o Smart-Charging USB-C port – one (1) o Digital Owner’s Manual • Audio o AM/FM stereo MP3 player o Six (6) speakers • Convenience o 12V Auxiliary powerpoint o Coat hooks, RH/LH colour-coordinated o Dash top tray o Dome lamp w/dual map lights (front & rear w/Crew Cab), RH/LH door activated & I/P switch operated w/delay o Grab handles – driver & passenger – front and rear o Hood Release o Inside Air conditioning – manual • Door-trim – armrest/grab handle and reflector • Headliner – colour-coordinated moulded cloth • Air conditioning vents – black w/black ring • Cabin Air Particulate Filter • Floor covering – black, full length vinyl 172 6 _________ Initial • Mirror – rearview 11.5" day/night • Outside Temperature Display • Front Seats – vinyl 40/20/40 split bench • Power Equipment Group – 1st row (front seat) windows with one-touch up/down • Power door locks with backlit switches and accessory delay • Remote keyless entry • Power Equipment Group – power 2nd row (rear seat) windows • Rear Seats - 60/40 vinyl flip-up/fold-down bench seat with 3 head restraints • Overhead console with dual storage bins and map lights • Scuff plates – front, colour-coordinated • Steering wheel – black urethane with tilt and telescoping steering wheel/column; includes three (3) button message control • Sun visors – color-coordinated vinyl, driver w/pocket, passenger w/uncovered mirror insert with 6-inch overhead • Upfitter switches – 6 located in Overhead Console • Window – Rear, fixed • AutoLamp – Auto On/Off Headlamps • FordPass™ Connect (5G) – Required Ford Subscription (Subscription not include) o Wi-Fi® hotspot connects up to 10 devices o Remotely start, lock and unlock vehicle o Schedule specific times to remotely start vehicle o Locate parked vehicle Safety & Security: • Airbags o Driver and Passenger frontal and side airbag/curtain o Passenger side airbag deactivation switch • Belt-Minder®, chime & flashing warning lights on I/P if belts not buckled • Child tethers (Regular Cab front centre-seat and passenger, SuperCab front- passenger and all rear-seating positions and Crew Cab all rear-seating positions) • Roll Stability Control™ • Safety Belts – Manual, Colour-coordinated safety belts w/height adjustment (front- outboard seating positions only) • SecuriLock® Passive Anti-Theft System (PATS) • SOS Post-Crash Alert System™ • Trailer Sway Control • Trailer Brake Controller o Fully integrated trailer brake controller, factory installed and warranted by Ford. o Controller to be able to adapt its output based on the status of the Anti-lock o Braking System (ABS). o Provides instant visual / audible warning in case of accidental trailer disconnect o Includes the following user controls / indicators: o +/- gain adjustment buttons o trailer connection indicator o Gain setting display o Output bar graph o Manual control lever. • Engine control module o Stationary Elevated Idle Control (SEIC) 173 7 _________ Initial • FORD CO-PILOT360™ TECHNOLOGY o AutoLamp – Auto On/Off Headlamps o Automatic High Beam o Audible Lane Departure Warning o Cruise Control (Steering-Wheel Mounted) o Pre-Collision Assist Ford Warranty: • 36 months 36,000 miles Basic • 60 months 60,000 miles Powertrain • 60 months Unlimited miles Corrosion Perforation • 60 months 60,000 miles Road Assistance • 60 months 60,000 miles Road Transmission • 36 months 36,000 miles Road Accessories • 60 months 100,000 miles Diesel Engine Inside Doors Reflective All driving and crew compartment doors shall have at least 96 in² of reflective material affixed to the inside of each door. The Chevron shall be Red and Black. Black 3” round Side Step Nerf Bars One (1) set of 3" round tube side steps straight nerf bars with step pads. Steps shall be constructed from steel and come black. Ranch Hand Legend Black Grille Guard The OEM bumper shall be removed and replaced with a Ranch Hand Legend model GGF231BL1 black powder coated front Grille Guard contoured to follow the shape of the grille and body. The bumper shall be protected vehicle’s grille area and the vehicle’s headlamps. The grille guard is made with 12-gauge tubing and has punched grille inserts specifically designed to match the make and model of the truck. A quick connector and battery power lead shall be run to connect the winch. Rear Hitch Class III A rear mounted Class III 2” trailer hitch receiver shall be securely attached to the chassis frame and shall include the 7-pin wiring trailer harness. A quick connector and battery power lead shall be run to connect the winch shall be run to the rear. Removable Warn Winch VR EVO 10 Winch (10,000 lbs.) There shall be a 10,000 lbs. WARN VR EVO 10 removable electric winch. The winch shall have a 0.354” of 90 ft wire rope with a large latched hook. The wire rope shall be constructed of aircraft wire rope and galvanized to help resist corrosion. Feature of the winch will include a 3-stage planetary gear system for fast line speed, cam action clutch disengages planetary gear system for free spooling and automatic load holding brake for strength and reliability. A quick connector and battery power lead to connect the winch shall be run for mounting of the winch. 174 8 _________ Initial Super Single Wheels OEM shall be removed the stock Ford Tires / Rims and be supplied “Super Single” conversion kit on the front and rear axle of the apparatus; the tires shall be Founders Off Road 36 x 13.50 – 19.5; the black painted rims shall be 19.5” x 9.75”. 3” Chassis Lifting Kit A 3” lifting kit shall be provided and installed on the Ford chassis truck to match the super single wheels. Front Fender Flares 8” black plastic fender flares shall be installed instead of OEM Ford front fenders. Brand name shall be BuckStop. Poly Body The poly body shall consist of a left and right sides module with doors. In addition, there shall be a formed metal header panel and threshold panel. These components shall be assembled to form the modular body and shall be supported by a steel sub frame weldment. All components of the body shall be bolted together to allow for easy replacement. Threaded inserts shall be installed into all blind mounting holes. All other fasteners shall be in stainless steel. Standard Features • Rust and corrosion free body module • Lightweight material allows for increased payload • Compartments constructed with ½” high impact resistant copolymer sheet • Modular construction offers easy replacement or repair of side packs Material The material used to construct the body side modules and doors shall be extruded copolymer polypropylene. Materials that deteriorate when exposed to sunlight, extreme weather or operational conditions shall not be used or shall have a means of protection against such conditions that will not prevent compliance with performance standards. Protective coatings that chip, crack, or scale with age or extremes of climatic conditions or by exposure to heat or cold shall not be used Body & Compartments Mounting All compartments shall be ventilated through an integrated positive pressure vent system allowing for movement of air between compartments. Vent outlet at the front of the side compartment modules shall provide a water-resistant entry and exit for air. The compartment floors shall be of sweep out design for easy cleaning and have provision for drainage of moisture. Compartments floors and shelves shall be covered with Plastic Tiles. The tiles shall be black with yellow angled leading edges. 175 9 _________ Initial Left (Driver) Side Body Module There shall be a multi-compartment body module constructed from ½” polypropylene provided to form three (3) compartments on the left (driver) side of the body. There shall be a single door compartment ahead of the rear wheels, a single door compartment over the rear wheels and a single door compartment behind the rear wheels. Inside compartment dimensions shall be as follows: Width Height Depth Compartment ahead rear wheels L1 34” 54-1/2” 22-1/4” Compartment over rear wheels L2 45” 36-1/2” 22-1/4” Compartment behind rear wheels L3 25-1/2” 54-1/2” 22-1/4” Opening door compartment dimensions shall be as follows: Width Height Compartment ahead rear wheels L1 27” 43-1/2” Compartment over rear wheels L2 43” 25-1/2” Compartment behind rear wheels L3 21” 43-1/2” Right (Passenger) Side Body Module There shall be a multi-compartment body module constructed from ½’’ polypropylene provided to form three (3) compartments on the curb side of the body. There shall be a single door compartment ahead of the rear wheels, a single door compartment over the rear wheels and a single door compartment behind the rear wheels. Width Height Depth Compartment ahead rear wheels R1 34” 54-1/2” 22-1/4” Compartment over rear wheels R2 45” 36-1/2” 22-1/4” Compartment behind rear wheels R3 25-1/2” 54-1/2” 22-1/4” Opening door compartment dimensions shall be as follows: Width Height Compartment ahead rear wheels R1 27” 43-1/2” Compartment over rear wheels R2 43” 25-1/2” Compartment behind rear wheels R3 27” 43-1/2” Transverse Compartment A transverse compartment will communicate at the top of the two compartments (L1-R1) ahead rear wheels. The approximate compartment dimensions shall be 14” wide x 39” high with clear door opening of 12” wide x 29-3/16” high. Rear Storage Compartment One (1) integrated to the platform compartment with opening 5’’ high x 22’’ wide x 104’’ long for suction hose storage and folding ladders or pike poles. A flip down horizontally hinges door is furnished at the rear. The interior compartment is made from polis hed 3003-H14 alloy smooth plate. Steel frame underneath Drop-In-Unit shall not be acceptable. 176 10 _________ Initial Compartment Doors Compartment doors shall be equipped with Amdor brand roll-up doors complete with the following features: • Door ajar switch • Two (2) LED Lumabar WHITE lights • Aluminum double wall slats with continuous ball & socket hinge joint and recessed slat seal • double wall reinforced bottom panel with stainless steel lift bar latching system • Reusable slat shoes with positive snap-in securement • One-piece aluminum door track / side frame, top gutter with non-marring seal, non- marring side seals, bottom seal, with all wear component material to be Type 6 Nylon. • Roll-up doors shall be painted black. Adjustable Shelf Tracking Each compartment shall have four (4) aluminum tracks fastened to the interior sidewalls to provide an adjustable mounting surface for shelving. Six (6) Adjustable Shelves There shall be six (6) adjustable shelving formed from .125 thick smooth aluminum sheet. Each shelf shall be fastened to the tracking using four (4) adjustable shelf clips and stainless-steel hardware. The shelves location shall be: One (1) in L1 One (1) in R1 One (1) in L2 One (1) in R2 One (1) in L3 One (1) in R3 Two (2) Vertical Slide-Out Trays Two (2) Vertical slide-out tray from PAC Tool model V74HD-330 shall be provided. The slide-out tray shall be into the transverse compartment, one (1) each side. The Dimension shall be 28’’ height x 24’’ deep. Left (Driver) Side Storage Hose Tray One (1) storage hose tray shall be supplied and installed on top of left (driver) side compartment. Dimensions of the storage tray shall be 110” long X 22-3/4” wide X 8” high. Black canvas with snaps shall be installed on top of the storage tray along with rear protective net. The area shall be designed to prevent the accumulation of water and allow for ventilation to aid in drying hose in the storage area. The external face of the hose tray shall be painted black. 177 11 _________ Initial Right (Passenger) Side Storage Hose Tray One (1) storage hose tray shall be supplied and installed on top of right (passenger) side compartment. Dimensions of the storage tray shall be 110” long X 22-3/4’’ wide X 8” high. Black canvas with snaps shall be installed on top of the storage tray along with rear protective net. The area shall be designed to prevent the accumulation of water and allow for ventilation to aid in drying hose in the storage area. The external face of the hose tray shall be painted black. Three (3) SCBA Wheel Well Bottle Storages Three (3) SCBA bottle storages shall be installed above the rear wheel well. The shall have One (1) on the left (driver) side of the polybody and Two (2) one the right (passenger) side of the polybody, one (1) storage forward and one (1) backward of the rear wheels. Each bottle storage shall have a polished aluminum hinged door with latch assembly. The external face of the door shall be painted black. Black Rubber Fenderettes The rear wheel wells shall be radius cut with black rubber fenderettes installed at well opening. Black Rubber Rub Rail A Poly black rubber rub rail shall be bolted on both sides of the body below the compartment to protect the body from minor scrapes. Fuel Fill Bezel A fuel fill bezel shall be supplied and installed behind the rear wheels on the driver side of the poly body. Subframe A stainless-steel subframe weldment shall be fabricated from tubing and formed sheet metal to provide a mounting platform for the body side modules and the floor. There shall be outriggers extending out and down from the sub frame to provide support to the side pack floors. There shall be a minimum of four (4) outriggers supporting each side module. There shall be common attachment points along the length of the sub frame for mounting it to the truck chassis. The finish on the subframe shall be painted black. Body Header Panel A formed .125” high smooth aluminum panel shall be provided at the front of the body and shall extend the full width and height of the body to provide full frontal protection to the body side modules. The header panel shall be fastened to both body side modules. Steel cross members shall be installed at front. The header shall be covered by Black Bed Liner. 178 12 _________ Initial Body Threshold Panel Rear body side modules shall be jointed with a middle bottom bolted aluminum sheet reinforced on four sides. Handrails Two (2) 12’’ access handrails shall be provided at the rear of the body, one (1) on each side. Handrails shall be constructed of or covered with a slip-resistant, non-corrosive material. Handrails shall be between 1in. and 1-5/8 in. in diameter and have a minimum clearance between the handrails and any surface of at least 2 in. Six (6) Rear Folding Steps The rear of the body shall have Six (6) non-skid folding steps, three (3) on each side. The rear steps shall be made so it can be folded up for use in rough terrain. All steps shall sustain a minimum static load of 500 lbs. (227 kg) without deformation (NFPA 1906 & 1901 compliant). Tow Eyes Two (2) tow eyes shall be attached directly to the frame structure to provide a means to allow recovery from the front and rear. Hardware shall have a clear and unobstructed access. Paint The paint or coating, including any primer, shall be applied in accordance with the paint or coating manufacturer’s recommendation. Body Modules shall be thoroughly washed with grease cutting solvents prior to any sanding. After the body has been sanded and the minor imperfections corrected, the body shall be washed again with a solution to remove any contaminants on the surface. The first coating to be applied is a universal plastics adhesion promoter followed with three coats of primer. The primer coat is to be hand sanded with 320 grit sandpaper to insure maximum gloss of the paint. The polybody paint shall be one (1) color and it shall be painted Black. The exact color shall be determined during body construction. All exposed ferrous metal surfaces that are not plated or stainless steel shall be cleaned and prepared and shall be painted or coated. The interior of the body compartments shall be left in their natural color of white. Wheel Chocks Medium Kochek Wheel Chocks with storage brackets shall be provided and mounted underneath the flatbed behind the chassis cab. Rear Mud Flaps Rear rubber mud flaps are provided. A bracket attached to the side of the muffler pipe end is installed to prevent any damaged that can occur to the mud flap. Rear Chevron 6” reflective red & Black chevron stripes shall be applied at rear of apparatus covering the entire area (rear door included). 179 13 _________ Initial Electrical Components A 12-volt electrical system is supply. The wiring is secured in place, readily accessible and protected against heat, water and physical damage. Electrical harness lines shall be mechanically attached to the frame or body structure of the apparatus. All wiring will be run in heat and moisture resistant plastic convoluted split loom. Electrical harness lines shall be furnished with protective looms, grommets, or other devices at each point where they pass through body panels or structural members or wherever they lie against a sharp metal edge. A through-the-frame connector shall be permitted to be used in place of metal protective looms or grommets. Switches, relays, terminals, and connectors shall have a direct current (dc) rating of 125 percent of maximum current for which the circuit is protected. Conductor insulation will conform to S.A.E. requirements. All circuit are protected by automatic reset circuit breakers. All wiring furnished will conform to the national Electric Code. All circuits will be wired in conformance with S.A.E. J1292, Automobile wiring standard. All wiring will be function worded schematically. An electric diagram will be remit upon delivery. DOT Lighting Clearance, marker, license plate lights and reflectors will be furnished per D.O.T. A pair of four (4) Whelen 600 series LED lamp modules shall be provided. Each module shall include a stop light, a backup light, a turn light and an emergency light mounted in a Black plastic housing. Two (2) LED Amber marker/clearance lights with black housing and clear lens will be installed on the front side of the bed, one (1) each side. Two (2) LED Red marker/clearance lights with black housing and clear lens will be installed on the rear side of the bed, one (1) each side. Three (3) LED Red marker/clearance lights with black housing and clear lens will be installed at the rear center of the bed. Amber & Red reflectors shall be installed around the perimeter of the bed as per DOT requirement. License plate light shall be an Eon light with black housing that has a light output equivalent to a 10-watt halogen lamp. Eon light to have a 50,000 hr LED life. 180 14 _________ Initial Console One CET fire application custom console installed between seats with rocker switch. To be quickly identified and visible to the driver and passenger while seated, the rocker switches shall be installed on the top face of the console designed with a 40° angle. This area shall be able to hold at least two rows of rocker switch. All switches shall be appropriately identified by panel mounted legends. The first lighted rocker switch shall be a red Master Optical Warning switch. A master body disconnect automatic switch, normally open contacts, shall be provided to disconnect all electrical loads not provided by the chassis manufacturer. The starter solenoids shall be connected directly to the batteries. All rocker switches to have a green “On” indicator that is visible from the driver’s position shall be provided. The console has an area to accommodate department map books, clipboards etc. The console has an area for one (1) radio heads & Siren installation. All electrical components like breaker, relays, wiring etc. will be installed inside this customized console and protected with an aluminium box. This console will be design to easily gain access to those breakers, relays, wiring, etc. Controls and switches that are expected to be operated by the driver while the apparatus is in motion shall be within convenient reach for the driver. Console shall be painted black scratch free Herculiner finish. Emergency Lighting One (1) 54” LED Whelen Liberty II We-Can X Lightbar, model # BJ2DDDD with smoke dome shall be mounted on the roof of the chassis cab and controlled by one (1) switch on the cab console. • 4 x Red and White SUPER LED Corners • 6 x Red and White SUPER LED Inner Driver’s side • 2 x Front White Take Down SUPER LED Center Inner • 1 x White Alley SUPER LED Driver’s side • 1 x White Alley SUPER LED Passenger’s side • 1 x Opticom Center Inner 181 15 _________ Initial For Blocking Right-of-Way Mode of operation, white Super LED Inner lights (2) shall be turned off when the transmission is on Park position. Mounted on front chassis grill, Two (2) Whelen Ion-T series Super LED, one (1) each side, red with clear lens with a black flange. Mounted on sides of the chassis, Two (2) Whelen Ion-T series Super LED, one (1) each side, red with clear lens with a black flange. Mounted on lower sides of the body over the rear wheels, Two (2) Whelen M4 series Linear Super LED, one (1) each side, red with clear lens with a chrome flange. Mounted on upper sides of the body, Four (4) Whelen M6 series Linear Super LED, two (2) each side, red with clear lens with a black flange. Mounted in the upper rear of the body, Two (2) Whelen M6 series Linear Super LED, one (1) each side, red with clear lens with a black flange. Mounted in the DOT modules at the rear of the polybody (see above), Two (2) Whelen 600 series Super LED, Red with clear lens. All emergency lights shall be connected and controlled by one (1) switch on Whelen control head CCTL7 the cab console. The Opticom module shall be controlled by one (1) switch on Whelen control head CCTL7 the cab console. Siren & Speaker One (1) Whelen CenCom Core amplifier control module, model #C399 shall be provided and installed in the cab console. The Whelen control head, model #CCTL7, shall be provided and installed on the cab console. The control head shall be included: 4-position slide switch and 21 push-buttons and microphone with extension cable. One (1) Whelen, model #SA315P, 100-watt speaker, shall be provided and mounted on the front bumper with a mounting bracket. Traffic Advisor Arrow Stick There shall be one (1) Whelen Model #TAL85 LED traffic advisor mounted on the rear upper section of the apparatus body. The traffic advisor shall be controlled in the cab center console. A Whelen TACTL5 control head shall be installed in the cab console. Two (2) Side 46” Brow LED Scene Light Two (2) FireTech 46” brow LED light, model #FT-B-46-B shall be provided and installed on each side of the upper body. The light shall have 39 LEDs, 19,008 raw lumens, 4 circuits and Black aluminum housing. Each light shall be controlled by a switch located on the cab console. 182 16 _________ Initial Two (2) Rear Surface Mount LED Scene Lights Two (2) surface mount Fire Tech Hiviz Guardian Junior series scene lights with Black flange shall be installed at the rear of the polypody, one (1) each corner. The lights shall be connected to a switch in the cab console. Battery Charger One (1) Kussmaul Auto Charge 1000PLC, 15 amps @ 12VCD, single battery system, #091-215-12, shall be provided and installed in the chassis cab on the floor, under the rear seat on the driver side. One (1) Kussmaul single bar graph display, #091 -199-001, and one (1) Kussmaul 20 amps @ 120 VAC super auto eject, #091 -55-20-120, shall be provided and installed on rear of the body on the left (driver) side. Compartment Lights Switches One (1) switch per compartment shall be installed so the compartment light(s) shall come on only when compartment door is open. Door Ajar One (1) door ajar warning light shall be provided and installed in the console to indicate an open body compartment door. The light shall be properly marked with a sign “Warning Door Ajar”. Back-Up Alarm One (1) back-up alarm that meets the type D (87 dBA) requirements of SAEJ994 shall be provided at the rear of the apparatus. It will activate when the transmission is placed in reverse. 183 17 _________ Initial CET Fire Pumps Mfg Drop-In-Unit Tank The water tank shall be constructed of 1/2" thick polypropylene sheet. The material shall be of a certified, high quality, non-corrosive, stress relieved thermos plastic and black in colour with a textured finish. The skid type booster tank shall be of a standard configuration and shall be so designed to have complete modular slide in capability. All joints and seams are to be fully welded and electronically tested for maximum strength. The unit shall incorporate transverse partitions manufactured for 1/2" polypropylene which shall interlock with a series of longitudinal partitions constructed of 1/2" polypropylene. All swash partitions shall be so designed to allow for maximum water and air flow between compartments and are fully welded to each other as well as to the inside of the tank. The rear side wall of the tank shall have a standard built in Clear sight gauge tube 1/2" diameter. Tank will be baffles in accordance with NFPA bulletin 1900 requirements, latest version. Fill tower and tank cover The tank shall be equipped with a combination vent/overflow and manual fill tower. The fill tower shall be an 8" round by 6" high with a moulded drop-on type cover. The cover shall be attached to the tower with a rope to prevent loss. The tower shall be located in the right rear corner of the tank. There shall be a vent / overflow installed inside and to the extreme rear of the tower approximately 2" down from the top. This vent / overflow shall be of a standard schedule 40 polypropylene pipe with minimum ID of 3". The vent / overflow shall be piped internally and exit out at the passenger side tank wall with a 1" extension past the wall. The tank cover shall be constructed of 1/2" thick polypropylene, black in color, UV stabilized. Tank Capacity The tank shall have a capacity of 300 U.S. gallons of water. The tank shall be covered by the ALL-OUT No-Fault Life Time Warranty. Sump There shall be one (1) sump as standard per tank. The sump shall be integral to the tank floor and be a minimum of 1/2" deep recessed into the floor. The sump shall not be visible from or protrude through the bottom of the tank. Tank Outlets There shall be two standard tank outlets located in the same vertical plane on the driver side rear wall of the tank. One (1) 2-1/2" female NPT tank to pump suction fitting and one (1) 1-1/2" female NPT tank fill fitting with flow deflector 3/4" Tank Drain There shall be a 3/4" tank drain to the rear right side of the tank with a plug. Tank Mounting Blocks The cover shall incorporate two (2) booster reel mounting blocks that shall be to accommodate two (2) each sliding nut fasteners. These mounting blocks shall be welded to the covers running from the rear edge of the tank forward. 184 18 _________ Initial Skid Base There shall be a full width skid base manufactured of 3/4" polypropylene welded to the tank. This base shall be 48" wide by 91" long and shall extend 34" past the tank in the rear to allow for pump mounting. The pump mounting area shall be supported by ½" polypropylene gussets 15" high by 32" long. The gussets shall be equipped with 2" holes to assist in lifting the unit. Mounting The Drop-In-Unit shall be mounted in a manner that allows access to the engine, pump, and auxiliary systems for routine maintenance. The Drop-In-Unit shall not be welded or otherwise permanently secured to other components. The mounts shall allow for the skid to be secured directly to a truck bed without the need for any skid frame work underneath. Enclosed Drop-In Unit Aluminum structures shall be provided to enclose the top and rear of the drop-in unit portion. The structure shall be fixed on side and front transverse compartments. Smooth aluminum plate sheets shall be covered the top of the structure. The External aluminum face shall be covered by Black Bed Liner. One (1) access door shall be provided on the top to give access to the tank towers. One (1) Amdor brand roll-up door shall be installed at the rear to give access of the pump. The roll-up doors shall be painted black. CET Fire Pump, PFP-25hp-DSL-MR The pump shall be a CET DI-PFP-25hpDSL-MR single stage centrifugal pump, bolted directly to the engine, with a 2.5" Victaulic suction inlet and a 1.5" flange discharge outlet. The volute and pump head shall be made from aluminum alloy, high strength. The impeller shall be a bronze enclosed type for maximum efficiency, fully machined and balanced. The engine crankshaft shall serve as the pump shaft, with the impeller mounted directly on the crankshaft. The shaft seal shall be self -adjusting, self-lubricating, and mechanical type. The pump piping shall be flexible to prevent any breakage caused by vibration. The pump shall be capable of a maximum discharge volume of 315 GPM at 10 PSI, and a maximum discharge pressure of 175 PSI while pumping 105 GPM. In the center of the performance curve, the pump shall be capable of pumping 230 GPM at 100 PSI and 145 GPM at 150 PSI. The performances are based on a maximum altitude of 500ft and any higher elevation will lower the pump performance. The standard engine performance drops 3% for every 1000 ft. 185 19 _________ Initial Engine The pump shall be driven by a 3-cylinder, diesel engine powered, Kubota 25 horsepower engine. The engine shall be water cooled, with a 12-volt electric start. The engine shall be connected to the battery of the chassis cab and shall be connected to the fuel tank of the chassis cab with a low-pressure 12VDC fuel pump. Pump Controls A control panel shall be supplied and installed on the pump. A control panel shall be supplied and installed on the pump located at the rear of the skid unit. The control panel shall be manufactured from aluminum and completely covered with a black plastic plate. The Control Panel shall consist of a unkeyed start switch, 2.5" diameter pump discharge and pump intake liquid filled pressure gauges, primer control, throttle lever and illumination for controls with the installation of one tube light. All pump controls and gauges shall be properly marked with white letters engrave in the black plastic plate. Electric Primer A liquid filled electric primer will be installed on the suction side of the pump to facilitate priming in place of the standard exhaust priming system. The electric primer shall be capable of 20' lift. Plumbing and Valves Intake and discharge piping shall not interfere with the routine maintenance of the pump, engine, or auxiliary systems and shall not unduly restrict the servicing of these components. Steel Suction Piping - 2-1/2" - One (1) Fire Type Swing-Out Valve All piping on the suction side shall be made of steel (welded joints) painted red. The suction piping, the pump and the discharge shall be tested to 400 PSI. The suction piping shall consist of a 2-1/2" tank to pump line with a 2-1/2" flexible rubber hump hose to minimize flex and vibration between the pump and the tank. RIGID PIPING SHALL NOT BE ACCEPTABLE. Between the tank and the pump there shall be a 2-1/2" fire type swing-out valve. This valve shall remain open to pump from the tank. 186 20 _________ Initial This pipe shall have a tee into the suction side of the pump and shall continue to the rear of the truck for overboard suction. The overboard suction connection shall have a 2-1/2" NST male adapter and a 2-1/2" NST-F cap with retaining cable. To draft, the tank to pump valve shall be closed, a suction hose connected to the overboard suction connection and placed in a static water supply, and the primer activated. Tank to Pump “T” Handle Control Attached to the handle of the fire grade tank to pump valve shall be a "T" handle control / rod that shall extend to the end of the pump platform to allow for ease of use to open / close the fire grade tank to pump valve. Steel Discharge Piping All piping shall be steel piping or high-pressure flexible hose. A 2.5" X 2.5" square steel manifold shall be piped directly to the discharge outlet of the pump. Attached to this discharge manifold, by means of welded steel pipe nipples, shall be all the discharge valves. All piping shall be painted red to match the pump. The discharge shall be equipped with a drain valve at the lowest point. 1" Tank Fill There shall be a 1" valve piped from the discharge manifold as a means for refilling the tank. The valve shall be a fire type quarter turn swing-out valve handle and 1" NPT threads, and shall be connected to the tank fill port by 1" high pressure flexible hose. One (1) 1-1/2" Discharge to Rear There shall be one (1) 1.5" valve piped from the discharge manifold to the rear of the truck for connection of forestry hose. The valve shall be a fire type quarter turn swing-out valve with 1-1/2" NST threads. The valve shall be furnished with a 1-1/2" NST cap and chain. One (1) 1" Discharge to Booster Reel There shall be 1" valve piped from the discharge manifold to the booster reel. The valve shall be a fire type quarter turn swing-out valve handle and 1" NPT threads and shall be connected to the reel by 1" high pressure flexible hose. One (1) Booster Hose Reel (R3) One (1) 12v electric rewind booster hose reel model EF4018-17-18 capable of handling 35' of 1" diameter booster hose. The reel shall have a push button rewind control and a backup geared crank rewind handle. The reel shall be equipped with a 1" NPT 90° swivel inlet, and a 1" NST outlet riser. The reel shall be manufactured of steel and shall be primed and painted red. The reel shall be installed into R3 Compartment. High mounted roller and spool assemblies shall be furnished and installed on the reel. 35’ of 1” rubber booster hose shall be supplied and installed on the reel. 100’’ of 1’’ hose (shipped loose) 100’ of 1” rubber booster hose shall be supplied and shipped loose. The hose shall be rolled and installed into the R3 compartment 187 21 _________ Initial Testing The pump shall be tested after the pump and all its associated piping and equipment have been installed on the fire apparatus. The tests shall be conducted at the manufacturer’s approved facility. The testing shall include at least the pumping tests, the priming device test, the vacuum test. The water tank-to-pump flow teat, and the piping integrity test. 188 22 _________ Initial General Warranty CET warrants to the original purchaser that CET will, at its election, either replace or repair any part of the new equipment sold to the purchaser hereunder which has been given no abnormal use; and which has received proper maintenance; and which is determined by CET to be defective in material or workmanship; and which has, within one (1) year after delivery to the purchaser be returned at the purchaser's expense, with transportation charges prepaid, to CET factory OR which has, within one (1) year after delivery to the purchaser, been pre-approved by CET for a third-party to perform the work. All problems shall be reported to CET in writing and damaged parts shall be returned to CET. CET Fire Pump Warranty CET warrants to the original purchaser that CET will, at its election, either replace or repair any part of the Pump sold to the purchaser hereunder which has been given no abnormal use; and which has received proper maintenance; and which is determined by CET to be defective in material or workmanship; and which has, within three (3) years after delivery to the purchaser be returned at the purchaser's expense, with transportation charges prepaid, to CET factory OR which has, within three (3) years after delivery to the purchaser, been pre-approved by CET for a third-party to perform the work. All problems shall be reported to CET in writing and damaged parts shall be returned to CET. Exclusions from warranty: 1. CET incurs no liability under this warranty or otherwise for parts, accessories or components not manufactured by it, but purchased for assembly into the equipment, but CET will assign to the Purchaser whatever warranty rights are extended by the supplier of such part, accessory or component 2. CET incurs no liability under this warranty or otherwise, for equipment which has been abused, altered or improperly maintained, or for equipment which has been returned for inspection or repair more than ten (10) days after defect complained of has been or should have been discovered by the Purchaser, or Equipment which is operated after the defect has been discovered. 3. CET incurs no liability for alteration or repairs unless the Purchaser first receives CET / written consent or approval. CET will not be responsible for work or repairs made or done by others. 4. CET incurs no liability for design alterations, parts, accessories or components which are not standard but are specified by the Purchaser for incorporation into the equipment. Interpretation CET shall not be liable for transportation charges either in shipment to or by it and shall not be liable for loss of use, or consequential damage of any kind in connection with the sales, alteration, repair or replacement of any equipment or part thereof. Liability under this warranty shall be limited to replacement or repair and in any event shall not exceed the purchase price paid. This warranty is not transferable by the Purchaser. CET reserves the right to make changes in design or add any improvements to the Equipment at any time without incurring any obligation to install or modify same on other equipment previously supplied. There are no other warranties, conditions or representations, expressed or implied, except the above. 189 23 _________ Initial CET Water Tank Limited Lifetime Warranty CET Fire Pumps, Mfg. warrants each CET water and/or foam tank to be from manufacturing defects in material and workmanship for the service life of the original vehicle. Every CET tank shall be thoroughly inspected and tested for leaks before leaving our facility and must be installed in accordance with the CET Fire Pumps, Mfg. installation guidelines. CET will repair or, at its option, replace the tank with a new tank. CET will cover, within the first (3) three years, customary and reasonable costs to remove, repair, re-install, with travel expenses. From year three (3+) only repairs will be covered under this warranty. From year three (3+) CET will cover costs associated with the repair of the water tank only. Cost of removal, re-installation, travel to the repair location, shipping costs to and from the factory, will not be covered under this warranty. All such costs will be customers responsibility. This warranty will not cover tanks that have been improperly installed, misused, or abused. The serial number must not have been altered, defaced or removed. CET will not cover any unauthorized third-party repairs or alterations. Any of these actions may void this warranty. After 10 years of service life, CET will repair the tank, under warranty, only at a CET facility. Only the cost of the tank repair specifically, will be covered under this warranty, at this CET location. There are no warranties, expressed or implied, which extend beyond the description of the face, hereof. There is no express or implied warranty of merchantability or a warranty of fitness for a particular purpose. Additionally, this warranty is in lieu of all other obligations or liabilities on the part of CET Fire Pumps, Mfg. This warranty contains the entire warranty. It is the sole warranty and price agreements or representation, whether oral or written, are either merged herein or expressly canceled. CET Fire Pumps, Mfg. neither authorizes any person supposing to act on its behalf to change, nor assume for it, any warranty or liability concerning its product. In no event will CET Fire Pumps, Mfg. be liable for an amount in excess of the present purchase price, for any loss or damage, whether direct or indirect, incidental, consequential, or otherwise arising out of failure of its product. This warranty gives you the specific legal rights, and you may also have other rights which vary from state to state. Some states do not allow exclusion or limitation of incidental or consequential damage, so the above limitation or exclusion may not apply to you. Since some states do not allow limitations on the length of an implied warranty, the above limitation may not apply to you. The warranty is transferable within the United States and Canada at the discretion of CET Fire Pumps, Mfg. by notifying CET Fire Pumps, Mfg. within thirty (30) days of the vehicle transfer date. At that time, CET will, at it discretion, provide a transfer of ownership form. Manufacturer’s discretion Materials, parts, or procedures used are subject to change at manufacturer's discretion at any time to provide equal or better products. 190 24 _________ Initial EXCLUSIVE CET POLYPROPYLENE BODY LIMITED LIFETIME WARRANTY CET Fire Pumps MFG. warrants that each CET Polypropylene Body has been designed and manufactured to provide superior performance and reliability and to be free from any defects in material and workmanship under the following conditions: The CET Polypropylene Body must be installed and maintained in accordance with CET Fire Pumps MFG. recommendations. CET will repair, or, at our option, replace any component of the Polypropylene Body that proves to be defective in material and/or workmanship. This warranty will not cover any Polypropylene Body that has been improperly installed, misused or abused, and the serial number must not have been altered, defaced or removed. Polypropylene Body that are not stored, painted or installed properly which results in the body suffering UV damage will not be covered by this agreement. CET will not cover any unauthorized third-party repairs or alterations. Any of these actions may void the warranty. This warranty is can be transferable beyond the original owner. The new owner must notify CET of it intension to transfer ownership with 45 days of the transfer date. Rust and Corrosion CET warranties all of the polypropylene components to be free from rust and corrosion for the service life of the vehicle. Material and Workmanship CET warranties all of the polypropylene components to be free from defects in material and workmanship for the service life of the polypropylene body. Mechanical Hardware CET warranties that all hardware such as stainless -steel hinges, latches, door or body hardware installed and furnished by CET to be free from defects in material and workmanship for a period of one year. Electrical Lighting CET warranties that any electrical package with lighting sold and installed by CET will be free from defects in material and workmanship for a period of one year. Warranty Period Year 1-5: CET will cover cost associated with the repair of the polypropylene body. Year 5+: CET will cover cost associated with the repair of the polypropylene body less the travel cost to the repair location or any shipping cost to and from the factory should that be required. THERE ARE NO WARRANTIES, EXPRESSED OR IMPLIED, WHICH EXTEND BEYOND THE DESCRIPTION OF THE FACE HEREOF. THERE IS NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR A WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. ADDITIONALLY, THIS WARRANTY IS IN LIEU OF ALL OTHER OBLIGATIONS OR LIABILITIES ON THE PART OF CET FIRE PUMPS MFG. This warranty contains the entire warranty. It is the sole warranty and price agreements or representation, whether oral or written, are either merged herein or expressly canceled. CET FIRE PUMPS MFG. neither assumes, nor authorizes any person supposing to act on its behalf, to change, nor to assume for it, any warranty or liability concerning its product. IN NO EVENT WILL CET FIRE PUMPS MFG. BE LIABLE FOR AN AMOUNT IN EXCESS OF THE PRESENT PURCHASE PRICE PLUS INSTALLATION AND REMOVAL COST OF THE POLYPROPYLENE BODY, FOR ANY LOSS OR DAMAGE, WHETHER DIRECT OR IN-DIRECT, INCIDENTAL, CONSEQUENTIAL, OR OTHERWISE ARISING OUT OF FAILURE OF ITS PRODUCT. This warranty gives you specific legal rights, and you also may have other rights which vary from state to state. Some states do not allow exclusion or limitation of incidental or consequential damage, so the above limitation or exclusion may not apply to you. Some states do not allow limitation on how long an implied warranty lasts, so the above limitation may not apply to you. 191 25 _________ Initial FIVE (5) YEAR PAINTLIMITED WARRANTY LIFETIME WARRANTY AGAINST RUST AND CORROSION LIMITED WARRANTY Except as provided below, and provided the vehicle shall have been placed in service within thirty (30) days after it leaves CET Fire Pumps MFG inc (as established by the recorded date on the reverse side of this document), for a period of five (5) years after delivery to the original purchaser. CET Fire Pumps MFG Inc warrants to the user that its body is free of blistering, peeling, bubbling, or any other adhesion defect caused by defective manufacturing methods or paint material selection for exterior surfaces of the poly body of the vehicle. This limite d warranty shall apply only if the vehicle is properly maintained and used in service which is normal to the particular vehicle. Normal service means service which does not subject the vehicle to stresses or impacts greater than normally result from the careful use of the vehicle. If the buyer discovers a defect or nonconformity it must notify CET Fire Pumps MFG inc. in writing within thirty (30) days after the date of discovery. This limited warranty is not transferable by the first user, and is applicable to the vehicle in the following percentage costs of warranty repair, if any: Five (5) Year Paint Limited Warranty 0 – 36 months -100% 37 – 60 months - 50% This limited warranty applies only to exterior body paint. Paint on the vehicle’s undercarriage, cab and body interior is warranted only under the CET Fire Pumps MFG Inc General One (1) Year Limited Warranty. In addition to the foregoing, and subject to all of the terms and conditions of the Limited Warranty, except cost allocations, CET Fire Pumps MFG Inc. warranties all of the polypropylene components to be free from rust and corrosion for the service life of the vehicle. CET Fire Pumps MFG Inc makes no warranty whatsoever as to (1) Integral parts, components, attachments or trade accessories not manufactured by CET Fire Pumps MFG Inc, but instead, the applicable warranties, if any, of the respective manufacturers thereof shall apply; (2) Any vehicle, chassis or component, part, attachment or accessory damaged by misuse, neglect or accident; (3) Any vehicle chassis or component, part, attachment or accessory shall have been repaired, altered or assembled in any way by others than CET Fire Pumps MFG Inc, which, in sole judgment of CET Fire Pumps MFG Inc, affects the performance, stability or purpose for which it was manufactured; (4) Products or parts which are not defective but which may wear out and have to be replaced during the warranty period. CET Fire Pumps MFG Inc assumes no responsibility for the assembly of it parts or sub - assembly into finished products unless the assembly is performed by CET Fire Pumps MFG Inc DISCLAIMERS OF WARRANTIES THE WARRANTIES SET FORTH IN PARAGRAPH 1 ARE THE EXCLUSIVE WARRANTIES GIVEN BY CET FIRE PUMPS MFG INC. CET FIRE PUMPS MFG INC HEREBY DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING ANY WARRANTY OF MERCHANTABILITY, ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. BUYERS REMEDIES If the product fails to conform to the warranties set forth in paragraph 1 and such nonconformity is not due to misuse or improper maintenance, buyer shall notify CET Fire Pumps MFG Inc as provided in paragraph 1, and shall make the product available for inspection by CET Fire Pumps MFG Inc or its designated agent. At the request of CET Fire Pumps MFG Inc any defective part shall be returned to CET Fire Pumps MFG Inc for examination, with transportation charges prepaid and assumed by shipper. Within a reasonable time CET Fire Pumps MFG Inc shall provide, at its option, one of the following (a) repair or replacement of any nonconform ing or defective parts; or (b) full refund of the purchase price. Repair or replacement shall be made only by a facility approved in advance by CET Fire Pumps MFG Inc. THIS REMEDY SHALL BE THE EXCLUSIVE AND SOLE REMEDY FOR ANY BREACH OF WARRANTY. 192 26 _________ Initial EXCLUSION OF CONSEQUENTIAL AND INCIDENTAL DAMAGES Warranty Exclusions: • Hazing, chalking or loss of gloss caused by improper care, abrasive polishes, cleaning agents, heavy-duty pressure washing or aggressive mechanical wash systems. • Paint deterioration caused by abuse, accidents, acid rain, chemical fallout or acts of nature. • Exception is made for Axalta supplied anti-graffiti coatings systems cleaned with Axalta approved cleaning products. • Accidents, scratches, chips, bruises and gloss reduction due to normal vehicle use and maintenance. • Custom finishes; exotic finishes or any finish not conforming to standard refinish procedures. • Finishes on vehicles used for competitive purposes • Failures resulting from product misuse or abuse. • Repairs done over previously refinished areas or appropriate substrate. • Claims presented without proper Warranty documentation • Failure on finished utilizing products not approved by Axalta for use in systems applied on vehicles covered under the warranty. • Failure on finishes performed by Non- Axalta Certified Refinish Technicians • Failure on finishes performed by Non- Axalta Certified Repair Centers • Failure on finishes performed by Axalta Certified Refinisher that has let their certification expire. IN NO EVENT SHALL CET FIRE PUMPS MFG INC BE LIABLE FOR AN INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES, WHETHER RESULTING FROM NONDELIVERY OR FROM THE USE, MISUSE OR INABILITY TO USE THE PRODUCT OR FROM DEFECTS IN THE PRODUCT OR FROM THE NEGLIGENCE OF CET FIRE PUMPS MFG INC OR FROM TORT. This exclusion applies regardless of whether such damages are sought for breach of warranty, breach of contract, negligence or strict liability or tort or under any other legal theory. WARRANTY WORK EXECUTED BY ANY ONE OTHER THEN CET FIRE PUMPS MFG INC WILL NOT BE COVERED, UNLESS APPROVED PRIOR TO ANY WARRANTY WORK BEING DONE BY AN AUTHORIZED CET FIRE PUMPS MFG INC REPRESENTATIVE. NOTE: Surety Bond, if a part of the sale of the vehicle, to which this limited warranty is provided, applies only to the General One-Year Warranty for such vehicle, and not to any other warranty made by CET Fire Pumps MFG Inc. or any CET Fire Pumps MFG Inc. Supplier. 193 27 _________ Initial 194 Date: September 23, 2024 Item: 18 Presenter: Adam Edwards, City Administrator / Engineer Section: City Administrator/Engineer Report Title: Work Session Schedule 1.Purpose: The purpose of the action item is to forecast future work session agendas. 2. Date Subject Date Subject 8 Jan Annual Appointments 8 Jul 22 Jan Recodification-streets, utilities, parks 22 Jul General Fund Budget Update 12 Feb Average Lakeshore Setback (Part 3)12 Aug Average Lakeshore Setback (Part 5) Cannabis Discussion 26 Feb Interview Commissioner Applicants (Parks/Planning)-- if needed; Police Department Canine Program Overview 26 Aug Enterprise Budget Update 11 Mar Elected and appointed official civility; tech use at the dais; appropriate use of staff time 9 Sep Preliminary Levy / Budget 8 Apr Street Maintenance 2025 Meeting Minutes 23 Sep Public Works service activities update (Brush compost, cleanup day...) 22 Apr 14 Oct Draft Capital Improvement Plans 13 May Street Maintenance 2025 (Part 2) 28 Oct Draft Capital Improvement Plans 28 May Grants Primer 12 Nov Public Safety Departments Updates (Goals, Metrics) 10 Jun Average Lakeshore Setback (Part 4) Driveway Width within the Shoreland 25 Nov City Tree Plan Development Update. Fee Schedule Update 24 Jun Preliminary Budget Guidance 2025 9 Dec Council Vision and Goal Setting Background: This is an opportunity for council members to propose and agree to future work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council meetings. The table below lists upcoming proposed subjects and dates. 3.Staff Recommendation: I recommend the next work session occur as scheduled. AGENDA ITEM COUNCIL ACTION REQUESTED Move to approve the draft work session schedule. 195 Date: September 23, 2024 Item: 19 Presenter: Adam Edwards, City Administrator / Engineer Section: Council Committee Reports Title: Human Resources Committee Report 1.Purpose: The purpose of the agenda item is for the Orono council members to update one another on recent council committee meetings. 2.Last Meeting: The following Committee meetings occurred since the last Council meeting: A. Human Resources committee met on September 20, 2024. 3.Members: A. Human Resources Committee. Council Members. Mayor Walsh & Council Member Benson City Staff Members. Adam Edwards, Maggie Jin and Anne Hentges AGENDA ITEM COUNCIL ACTION REQUESTED Discussion Item - no formal action required. 196