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HomeMy WebLinkAbout06-24-1991 Council Packetk- Is n / iH ir*-- if te: Wr - i-|iv% i?"i'fe. Si; '■ ■■mCfuf. . <si _. f’ .'■'■I V J 5 r:-:. •rS-''-'f *' ’'1^.i' EtS' I U' rs PLanninq Commission /'''Council^ PUBLIC ATTENDANCE CITY OF ORONO MEETING DATE PLEASE FILL OUT THE INFORMATION REQUESTED BEI.'W FOR OUR CITY RECORDS. NAME (please print)ADDRESS NAi'lE OR NUMBER PRESENT FOR (from agenda) 1. M i^|V f\/ U (s.^ ^ t XLC'L,[::pf i.ruMfJt Ac /L_i 0 L f'(\ F 3.5///^c t.' y ^ J / S V O' 4. 5. 6. 7.1 8. 9. .0. ,1. .2. .3. .4. .5. .6. .7. 1i .8. .9.•o! h Ku m: ■r5r. t _ ^ 1/ 4?- ■ i - i- •"''^ v- > N'■ s?: I h' If; .>? AGENDA FOR COONCIL MEETING SET FOR MONDAY, JUNE 24, 1991, 7:0« P.M. (*) Astecisk itons are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Discussion will be held upon request. Memos regarding each of the Agendaj^items are available in the public packet which may be o%jfl|fj,jied upon request from the Recorder. ROLL CALL 1. CONSENT AGENDA* 2* Resolution of Appreciation - Melvin Kilbo AFPIOVAL or MiaOTBS * 3. Regular Meeting of May 28, 1991 * 4* Regular Meeting of June 10, 1991 lt€ T,aOT MIMBTOMKA CONSERVATION DISTRICT REPORT - JoEllen Hurr fOBLIC CG t.-i ITS - (Liait 5 Mioutes Per Person) SOBIK AOMXBl.*«TRATf''''S REPORT **APPLXCAiri.'** laaediately after the Council has reviewed your application please sign the three (3) origioal resolutions at the Recorder's desk. Applicants need not execute resolutions for subdivisions, vacations and denials. 5. 6. 7. #1657 Nick Simonds, 2007 Sugarwoods - Cirveway Request Whitney MacMillan, 1620 Fox Street - Request to Waive Directive of Demolition Permit Sign Ordinance Amendment IttlOR/l 8. mCIL REPORT Hardcover Review of Findings CITY AOMIMISTRATOR'S REPORT 9. Stubbs Bay Sewer City Facilities - Financing Highway 12 Corridor Study LHCD Budget Lake Ose Connittee 1992 Budget process 1990 Audit Report Liquor License Review Sewer pond Level - Permit Request Spates Avenue - Alternatives Pttblic/Private Roads Police Chief Selection process 1991 Supervisor's Contract City Adainistrator Goal Setting - update Equipment purchase - Parks and Recreation 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Resignation Part Time Police Secretary - Sally Christianson Chief Kilbo - Resolution - r,-.V'J /.'■ V > •h'1^ wV AGSHDA FOB COOMCIL MEBTIIIG SET FOR MONDAY, JUNE 24, 1991, P.M-CITY ADMINISTRATOR'S REPORT Continued * 26. ADMINISTRATOR'S INFORMATION Leaf Street Septic Problem Sa^dy Beach Shoreline - Tanks 1950 Shoreline - Removals Highway 12 Damage Claim Matdh/April Receipts and Disbursements Hire Transfers CITY ATTORRBY'S REPORT LICIK8I8 (26*) BILLS (27*) AOJOORRMERT OPCOWIIIG ISSOES AMD EVENTS 06/24 “ Council Meeting 0C/27 - Lake Use Committee - 7:30 A.M. 07/02 - Park Commission 07/04 - Holiday - Independence Day (Thursday) 07/08 - Council Meeting 07/15 - Planning Commission 07/22 - Council Meeting !K? . , -. .- - - - - - - - - - - I rr pi- r MINUTES OF THE REGULAR ORONO COUNCIL MEETINGHELD MAY 28, 1991 ROLL CALL: The Council met on tne anove date wxtn tne followin.: Goetten, Edward Callahan, Gaoriel Jaobour and Mary Butler. present:Mayor Barbara Peterson, CounciImemters following represented the City Staff: City Administracor Mark Bernhardson, Building and Zoning Administrator Jeanne Mabusth, Public Works Director John Gerhardson, Assistant Planning ind Zoning Administrator Michael Gaffron. City Attorney Thomas Barrett, City Engineer Glenn Cook, and City Recorder Laurie Scheffler. (fl*)CONSEMT AGENDA Mayor Peterson requested that item i22 and #24 be removed from the Consent Agenda for the purposes of d’scussion. It was moved by Jabbour. seconded by Gootten. to approve the Consent Agenda, with the exception of item #22 anc #24, whic.h were removed and discussed >n the sequence shown on the Agenda. All voted aye. Motion o aaoJ. (•2)CERTIFICATE OF ACHIEVEMENT-OFFICER JAY DEMBOUSKI Mayor Peterson presented Officer Dembouski with a Resolution of Appreciation for his military contribution to the United States . of America, and the City of Orono, while serving as a Military Police Officer in the United .States Marine Corps Reserves in Operation Desert Storm. (#3)PUBLIC HEARING-NAVARRE HEIGHTS STORM SEWER IMPROVEMENT The Affidavit of Publication v/as du..y noted, and Peterson opened the Public Hearing at 7:05 p..r.. Mayor Bernhardson provided a historical overview of the proposed project and explained the purpose of this Public Hearing. He noted that the bids received by the City for the construction portion of this project came in at $20,000, which is less than estimated. Glenn Cook displayed a map that showed where the proposed storm sewer would be located, and the properties that would be included in the project. He stated that the pro ^rties involved in the project would be assessed 3^ cents a square foot. Mayor Peterson indicated that she would now take public input. Dean Young. 3555 Crystal Place, expressed concern regarding the storm sewer diverting water away from several Cottonwood trees in his yard. He stated that Cottonwood trees require a significant amount of water. Mr. Young indicated that he has dug a trench along the back of his property to facilitate drainage once the water passes through his front yard. - 1 - 'K' I Ir X S?:. T\i *ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 ^(#3)liAVARRE HEIGHTS STORM SEWER CONTINUED Cook indicated that the storm sewer project would r.ave no (Impact on the Cottonwood trees as they should received sufficient '^watering from normal runoff in the area. <jMm Peters,3640 Togo Foad, expressed concern about the City following through with its plans to establish a swale along the property line of the Jehovah's Vlitness Church and to clean cut the existing drainage ditch. She said, "That has not yet been done. I would just ask that the City take care of the downstream people before more water is sent to us via the new storm sewer." Gerhardscn stated that he has delayed that project, pending the outcome of this Public Hearing. Beth Escher, 3556 Livingston Avenue, stated that she had sent a letter to the Cit expressing her opposition to this project. She stated that she had circulated a petition opposing the storm sewer and it was signed by 66% of the residents, representing 72% of the lots in the area. She said, "Since the temporary sv/ale has been installed by the City, there has been no water ponding in the low area, even with the heavy rains we have had recently. It is the consensus of the neighborhood that something above ground can be done to alleviate the problem." Karen Cuff, 3572 Livingston Avenue, advised that their lot has been dug up in conjunction with a construction project they are now doing. She stated that their property is now serving as an additional source for the water to go. Cuff indicated that the ground is totally saturated and that it is impossible for them to get any equipment in to restore the yard back to its original condition. Robert Mitchell, Attorney, representing many of the neighbors opposing the storm sewer project, stated that his clients do intend to appeal the assessment roll if adopted. He asked Cook if the storm sewer pipe will follow the natural drainage pattern. Cook stated that the pipe would basically follov; the existing drainage pattern, with the exception of some minor changes which will result from "squaring-off" on the corner of certain property lines. Mitchell asked Cook if it would be correct to say that a drainage solution could be achieved on the ground surface, as opposed to underground. Cook replied, "As long as it crosses Lot 17 diagonally. If you %#ere to try to direct the water along the same alignment as the pipe, there would be a need to put an extremely deep ditch up in that corner. The swale would have to be located pretty much where it is now." - 2 - I-' fi ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 (|3)NAVARRE HEIGHTS STORM SEWER CONTINUED Mitchell asked. "VJould it be safe to say that the water is following its natural drainage pattern at this time?” Cook replied, "Yes, that would be correct." Mitchell said, "I am trying to point out that Minnesota Law entitles water to flow downstream, which is what it is now doing. The City has the authority to put in a pipe wherever they feel it is necessary, but the City cannot assess the cost oack to residents that will have no benefit from that project. The water is simply going where it has always gone, and the residents in the area are not obligated to pay for that." There were no additional comments from the public, and Mayor Peterson closed the Public Hearing at .:13 p.m. It was moved by Jabbour, seconded by Butler, to abandon this project, based on the fact that the vast majority of residents in the area are opposed to it. Further, there is no public safety risk to warrant the City to mandate the project and assess the residents. Mayor Peterson stated that there has been a significant amount of time and money spent on this issue. She commented that it would have been helpful if all those opposed to ^he project would have come forward at the very beginning. She thanked the residents for coming forward at this point. Butler stated that given the fact that the ma;3ority of residents would appeal the assessment of this project, it would be un\/ise to proceed any further. Jabbour added that Council would not be spending the citizen's tax dollars economically if it chooses to engage legal counsel to assist with the appeal process. All voted aye. Motion passed. APPROVAL OF MINUTES: («4*)N1MUTBS OP MAY 13. 1991 REGULAR COONCiL MEETING It was moved by Jabbour, seconded by Goetten, to approve the minutes of the Regular Council Meeting held May 13, 1991. All voted aye. Motion passed. (•5*)NIHUTBS OF MAY 13, 1991 RE-CONVENED BOARD OF REVIEW It was moved by Jabbour, seconded by Goetten, to approve the minutes of the May 13, 1991 Re-convened Board of Review. All voted aye. Motion passed. LAKE MINNETONKA CONSERVATION DISTRICT REPORT-JOELLEN HORR LMCD Representative, JoEllen Hurr reported that at the May 22, 1991 LMCD Board Meeting, the license request for Lakeside Marina was reviewed and granted. This Marina had been given approval last year to extend its dock out 600 feet. Hurr and Councilmamber Jabbour, who attended the meeting, informed the Board that they felt 600 feet was excessive and should not be - 3 - 5^ORONO CITY COUNCIL MEETING HELD MAY 28. 1991 f (t- r f I !■ i Si LMCD REPORT CONTINUED approved this year. As a result, the Board aoDroved the license with the dock extending to a maxjnum af ZOO feet. The owner of the Marina was given a specific .ine taole in wh'cn to oring the dock into conformance. She noted that tne dock currently extends 487 feet, and that the LMCD ha'i asked the Drone City Staff Attorney to proceed with the legal orccess if violation of the license. ne ov/ner 1JL < t Hurr reported that to d^*-e, mere have been five BWI's issued, and two accidents, nei er of which resulted in personal injury. She informed Council that a tentative budget has b^_en proposed by the LMCD and should be mailed to each city this week, to provide the opportunity for cities to have input during the process. Callahan asked Hurr what the City of Crono w’ll be asK-*d to contribute this year. Hurr replied, "The levy to the LMCD cities has not yet been determined. The Milfoil continues to be a problem. Hennepin County did not fund the project this year; last year they contributed $85,000. There is a feeling on the Board that the LftCD cities should be prepared to fund the Milfoil removal efforts. I am not convinced of that. At this time, there is only money to harvest weeds for approximately 30 days." Butler asked if the increased water level of Lake Minnetonka would help the Milfoil problem somewhat, given the fact the weed v/ill only grow in water less than 18 feet deep. Hurr agreed it would help somewhat, but that there \/ill be a greater concentration of tne weed closer to the shore. Jabbour wanted to take this opportunity to thank JoEllen and the LMCD Board for taking the position they did on the Lakeside flarina license. He added, "The LMCD Board asked me if Orono could provide any help regarding the issue of Styrofoam- Perhaps Staff can do some research into this issue in the future." Hurr confirmed that the LMCD intends to pursue the Styrofoam issue. Mayor Peterson suggested discussing Agenda item #14, Lake Use Committee at this time, in light of JoEllen Hurr's presence. (#14)LAKB USB COMMITTEE Mayor Peterson suggested appointing JoEllen Hurr to the Lake Use Committea, if she would be willing to serve. Hurr accepted, saying thac in her opinion a Lake Use Conunittee would give the Orono. v/hich has 30% of Lake Minnetonka - 4 - [»• ORONO CITY COUNCIL MEETING HELD MAY 28. 1991 (#14)LAKE USE COMMITTEE CONTINUED shoreline \/ithin its ooundaries, involved with lake issues. T.eans 7'.or“ act 1 ve i y Mayor Peterson asked Bcrnhardson to elaborate subject. on t n 1 s Bernhardson suggested that the composition of tne Lake Use Committee be two Councilmcmbers, two Planning Commission members, and the LMCD representative. He noted that Michael Gaffron had prepared a draft Charge for the Committee, once its members have been appointed, and that a copy had been included with Council's information. ^layor Peterson stated that she would prefer to nee three Counci 1 members, two Planning Commission members, and JoF.lien Hurr comprise the Lake Use Committee. She suggested that the three Counci Imembers could be Jabbour. Call.ahan, and Goet..on. Callahan, Goetten and Jabbour agreed to be appointed co the Lake Use Committee. Goetten stated that she would like to see the Planning Commission members polled to see v/hich t\/o members \;ould have a genuine interest in serving, rather than ^ust appointing two members. Mayor Peterson suggested leaving the further appointments to the discretion of Jabbcur. Goetten, and Ca^xahan. Butler stated that it would be helpful if the Committee included at least one person that does not reside on the Lake. She said. "I believe the Committee needs the viewpoint of someone that is not intimately involved with lake use issues. Mayor Peterson asked Hurr, Goetten. Callahan, and Jabbour if they could gac together and bring additional information back to the June 10. 1991 Council meeting. She asked to have a Chair and Vice-Chair appointed. It was moved by Butlar, seconded by Mayor Peterson, to establish a Lake Use Committee and appoint CounciImerabors Jabbour, Goetten, Callahan, and LMCD Representative JoEllen Hurr to said Committee. These four members have agreed to make further appointments to the Lake Use Committee, and will appoint a Chair and Vice-Chair. Council gives the Committee Charge as outline in Exhibit D. All voted aye. Motion passed. - 5 - ?'■ tI ORONO CITY COUNCIL MEETING HELD MAY 28. 1991 PUBLIC COMMENTS: Rosemdry Schsusr (Roportgc wi t.ri thg Pioneer ■ , noi_so chat tho Municipal Board Process is on the Agenda, but s a Consent item. She asked what may be expected to happen between nov/ and November, 1991. Tom Barrett replied, "The City is waiting to receive a rina^ draft from the City of Long Lake. Once that is received, we will reviev; it. make any changes and try to negotiate a f>nal document. At which point the agreement is acceptable for both Councils to adopt, the City of Long Lake v;ould then apply for the rozoning and subdivision of the property before the appropriate bodies of the City of Orono. Once that has been completed, and if the rezoning and subdivision process arc done in a way t‘'.it is acceptable to the City of Long Lake, and a v/ay which will lOw the City of Orono to continue to enforce those regulations, then resolutions would be presented to both cities, memorla1izina their intent not to seek further annexation or detachment of the other's property in the future, and a resolution seeking from the Municipal Board an Order allowing the detachment and annexation of the property to the City of Long Lake." Scheuer asked if in essence the flunicipal Board is extending its supervision over the additional negotiations between ^.he City of Long Lake and the City of Orono. Barrett replied, "The Municipal Board is continuing their supervision so the applications can be processed and wf- can determine that all of the interests are there. If negotiations were to break down, of course, the City of Long Lake would be free to go back to the litigation if they choose." Scheuer asked. "Even if a resolution is accomplished at the end of the negotiations, does the Municipal Board have to validate it?" Barrett replied, "Yes, it can only be done by an Order of the Municipal Board." Art Touranqeau, 2060 Spates Avenue, referred to Council action that was taken a year ago regarding the property on 1960 Shoreline Drive. He asked what deadline had been established for the property owner to remove the condemned buildings. Mabusth stated that June 15, 1991 was the established deadline date. Bernhardson stated that if the buildings are not removed within 30 days of June 15, 1991. the City has the right to remove the buildings and assess the cost back to the property owner. - C - ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 i' ■ ■ F-¥ h ,-p;" y P- PUBLIC COMMENTS CONTINUED Mabusth noted tnat it is ner buildings may bf=» moved Dff the property. ZONING ADMINISTRATOR'S REPORT: under St mi:ng that the (|6)ZONING PILE I1S55-E.W. BLANCH, JR. 2501 OLD BEACH ROAD REQUEST TO AMEND RESOLUTION I2947-FINAL PLAT APPROVAL RESOLUTION #2966 Mr. James MacKinnon. Attorney, was present on behalf of his client, E.W, Blanch, Jr. Bernhardson explained that the applicant had requested that the language pertaining to Lot 8 be revised so tnat it may be sold to someone other than the Freshwater Foundation or Institute. He noted that Lot 8 conforms to all standards of the B-4 Code, and that anv future use of Lot 8 v/ould have to conform to the B-4 Zoning. It was moved by Butler, seconded by Goetten, to adopt Resolution #2966, amending Resolution !»2947, which gran- approval of the final plat of "The Marsh at Lafayette". Ail voted aye. Motion passed. (#7)ZONING PILE «1641-RICHARO KEAVENY 3145 SHORELINE DRIVE COMMERCIAL SITE PLAN Bernhardson summarized the information provided in Jeanne Msbusth's May 15, 1991 memo, which outlined historical aspect of the contamination, as well as the proposed recovery program to clean it up. Bernhardson noted that the Planning Commission had recommended approval of the Commercial Site Plan Review. Subsequent to the Planning Commission meeting. Staff discussed the issue further and is recommending, should there be a notion to approve, that it include language requiring removal of the temporary structure once the recovery program has been completed. Jabbour asked whether it would be appropriate for the City to require the posting of a bond to assui. * hat the building is removed and the site is restored. Bernhardson stated that it may be more effective to include language in the agreement stating that in the event the building is not removed by a certain time, the City will remove it and assess the costs back to the property owner. Butler agreed that there needs to be some mechanism in place so there is assurance that the City will not v/md up paying to have the building removed. Mayor Peterson asked if the building will meet the required f. . tf r. ■ % ORONO CITY COUNCIL MEETING HELD MAY 20. 1991 (17)ZONING FILE f1641-KEAVENY CONTINUED 15 foot setback. Mabusth stated that the bjilding will meet the setback, it is the landscaping proposed at the north, east and south side of the structure that will be 30 feet from Kel..y Avenue. Butler asked why such a permanent building design is being used, as opposed to bringing in a mobile unit of some sort. Mabusth stated that the permanent aspect of che structure is necessary because of the pumping equipment it will house. Butler asked Mabusth for the dimensions of the building. Mabusth replied, "The building will be 10' x 23’." Mayor Peterson asked if the applicant has orovided the daily flo- of treated water discharged into sanitary sewer. Mabusth explained that the applicant will be required to provide that in conjunction with the building permit process. The information is necessary so the City can determine to what extent the disenarged treated water will impact the sewer system and whether to bill them for a 5AC unit. She informed Council that the MWCC does not normally charge a SAC unit in cases such as this. Mayor Peterson asked how often the City will require applicant to submit information regarding the results of teats. the the Gerhardson stated that such reports are normally submitted on a quarterly basis. He added that the Metropolitan Waste Control Commission charges a "Strength Charge" because the product that will be put into the sewer system must be soecially treated. Bernhardson recommended tnat the agreement between the parties could limit alternate uses of the property while the C..orary structure exists and that would serve as another incentive to remove the structure. Council agreed with Bernhardson's suggestion. It was moved by Butler, seconded by w^abbour, to approve the Conaercial Site Plan, as presented by Richard Keaveny, subject to tho applicant's preparation of an agreement, to be reviewed by the City Attorney, that will be entered into by the City of Orono and the applicant. The agreement is to incorporate the reconnendations as discussed by Council. All voted «ye. Motion passed. - 8 - W.I- It wm limi ft® .fer' t ‘- - -f! R- (f-R- ftp f *.- r|^L' i&rm-®-i' #■ ■ft; m !-■ ftL- m jf-f' ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 (#8*)ZONING PILE #1643-DAVID J. NELSON 740 MILLr*f DRIVE SOUTH RENENAL VARIANCE-RESOLUTION #2967 It was moved by Jabbour, soconaed by uoetcen, co adopt Resolution #2967, granting a renewal of a side setback Variance to permit the construction of an attached two sta.. garage at /4U ygillov Drive South. All voted aye. .'Motion passed. (#9)HARDCOVER STATUS OF WEED CONTROL FABRICS Gaffron presented Council with* a variety of literature regarding weed control fabrics. He also distributed several samples of different type? of v/oven and non-woven weed control fabrics. He stated that the non-woven fabrics have a much higher permeability range of 10 to 100 times that of woven fabrics. Ha added ^hat the local garden centers sell both non-v;oven and woven varieties. Gaffron suggested tha" it v/ould create a problem, from an enforcement standpoint, jf Councix agreed to allow the uso of non-woven versus woven fabrics, but oy doing so, it will tell the residents that the City prefers non-v/oven over woven fabrics. Also, certain fabrics, manufactured for other uses, have been treated with various chemicals and/or resins that will make tnem impermeable and those should not be used. Jabbour indicated that he would like to find out what percent of water will not pass through permeable fabric and use that percent when figuring hardcover percentages. Gaffron advised that there are various methods of testing. Most tests involve a falling or constant head of water focused on a square foot of fabric, and the rate that water runs through is determined. The woven fabrics will typically take up to 25 gallons per minute, per square foot. The non-v/oven fabrics will take 10 times as much. Gaffron said, "l cannot tell you whether 25 gallons per minute is good, or if we need to approach 25 gallons par minute. From just reading the product literature it will be nearly impossible to determine how each of the various products have been tested." Callahan asked why Council is considering a revision to the existing Hardcover Ordinance, which does not allow permeable fabric. Jabbour replied, "People want a method for controlling weeds, and most will use plastic, when we find out that plastic ix p^ing used under landscaping, we ask to have it removed. l think it would be beneficial for everyone if we provide an alternative. I think it would help the City if we could steer people away from using plastic, yet offer an alternative that will help keep weeds down." Habusth added that if people cannot use plastic, or fabric, they will be more likely to use chemicals to control weeds. - 9 - ORONO CITY COUNCIL MEETING HELD MAY 20, 1991 (#9)HARDCOVER STATUS OF WEED CONTROL FABRICS CONTINUED Goetten stated that anything which allows rain to seep into the ground should not be classified as hardcover. jiS- -i-. Mayor Peterson agreed with Jabbour that oriering tne residents a viable alternative would benefit everyone. She stated that it \/ould be difficult for Staff to find every bit of plastic that is put under landscaping. It is nuch better to allow the use of fabric, than to have plastic everywhere. Callahan noted that allowing the use of fabric will not automatically mean that everyone will stop using chemicals. Goetten agreed with Jabbour and Mayor Peterson that allowing the use of non-woven fabrics would benefit the City. Butler reiterated Goetten*s point about the inability to classify anything that allows water to penetrate as hardcover. She said. "I would much rather have someone cover portions of their yard with something that allows water to run through, than have them hire a company to come out and spray everything. Bernhardson asked whether the fabric would allow water to penetrate at the same rate if it is located under rockbeds. Gaffron advised that the fabric functions best when it is in contact with the ground, as op. •>sed to being in open air. Bernhardson stated that i is unlikely that it will ever rain hard enough to exceed thu capacity of even the woven fabrics, which typically allow up to 25 gallons of water per minute to pass through. Butler noted that Staff's recommendation specifically states allowing the use of non-woven fabric. She questioned whether a distinction should be made between woven and non-woven. Gaffron stated that though it will be impossible to check •vary piece of fabric that is put under landscaping, it would be bast to inform the residents of the best solution. moved by Butl***", seconded by Goetten, to amend the hardcover policy allow the use of non-woven permeable wmmd control fabric as n -hardcover when placed below clean, MUflK^ble landscape rock, word chips, or similar materials in landscape bads. Furthar, staff is directed to update the hardcover informational brochure to reflect current hardcover policy. Motion., Ayes-4. Callahan, Nay. Motion passed. - 10 - ■ J X] rWmiifefe' ^'^■- V* -r.<. RStf f.i. [If Vf:' -‘ m ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 HAYOR/COONCIL REPORT: (#10)JOINT COUNCIL/PLANNING COMMISSION MEETING Bernhardson noted that the Agenda incorrectly states that the meeting will be held June 12th. The correct date is June 19, 1991 at 5:30 p.m. CTTY ADMINISTRATOR'S REPORT: (flDGBRALD TOBERMAN, 1960 SHORELINE DRIVE ZONING APPLICATION #1497 Bernhardson explained that this matter was before Council this evening to determine whether they wish to reconsider this application in light of recent decisions from the Minnesota Court of Appeals. He noted that the City Attorney had sent a letter to Jim Gilbert (Mr. Toberman's Attorney), advising him of the issues rmig«d by Alan Nettles, a resident of 1940 Shoreline Drive. Bernhardson referred Council to Jim Gilbert’s May 21, 1991 letter sent in response to Barrett's lettei. Goetten stated that in light of the information provided in the City Attorney's memo, she sees no need for this matter to be reconsidered. Butler and Jabbour agreed with Goetten and supported the City Attorney's opinion to have the matter stand as set forth in Resolution 12953. No further action v/as taken. Dan Crear, 1980 Spates Avenue, stated that there are existing traffic problems with spates Avenue, which will worsen once Mr. Toberman's business is operating. He noted that, when the Conditional Use Permit was first granted for this property, approving relocation of the access from County Road 15 to Spates Avenue, Council indicated they would address the traffic problem for Spates Avenue. Art Tourangeau agret. < with Crear that traffic is a problem on Spates Avenue, and suggested dead-ending it at the railroad tracks. Mayor Peterson asked Staff to look into this matter further and bring information back for Council's consideration. Alan Nettles expressed concern about the possibility of a fuel tank still buried underground at 1960 Shoreline Drive. He asked if the City to do some research to see if in fact a tank remains buried, and if so. what its condition is. Mayor Peterson asked Gerhardson to follow through with Mr. Nettles* request, and report back to Council. - 11 - k 7^ r- r, y I !; • t|j ‘ fp#iKti r-i^*T.?":-o iP' yX’Vm-i.- OROMO CITY COUNCIL MEETING HELD MAY 28, 1991 (#12)CITY FACILITIES , <council agreed to hold a City Facilities Workshop on June 4, 1991. at 7:30 p.m. Bernhardson presented council with information pertaining to financing of the facilities and the future use of the existing site, McCulley Road property and the old se\/er plant site. Bernhardson reconunended referring the latter to the Park Commission for their consideration, in light of previous discussions about utilizing one or all of these properties for Parks. Jabbour stated that should the Park Commission agree to use these sites for park facilities, consideration should also be giV'ih to using Park Dedication funds to develop the property so it cannot revert to any other use. Goetten asked if changes in the legislature this year will have any impact on financing the facilities. Bernhardson replied. “My guess at this time, is that any such changes will not affect the financing for the facilities. JAbbour suggested that the City ne\/spaper might include a statement in their report on what issues the upcoming workshop meeting will address. Council took no formal action on this item. (il3)PIIBLIC SAFETY DISCUSSION ^ .Bernhardson provided Council with updated information regarding the progress of the discussions with the City of Long Lake regarding various contracts. Council accepted the information presented, and took formal action. (•14)LAKB USB CClfMlTTEB it^em was discussed in conjunction v/ith the LMCD Report at the beginning of the meeting. CtlS)PQLlCB CMItF SELECTION , ^informed Council that this item involved three leeuei. The first is to present Council with a draft of the position description for the police chief selection. The second issue pertains to the involvement of contracting cities in the screening and final selectio/i process. Issue number three is appointment of an acting chief during the interim period between Chief Kilbo's zesignation and the hiring of a new police chief. ■ernherdson reviewed the information pertaining to each issue as he had outlined in his May 17, 1991 memo. - 12 - I- I •' -t •: ORONO CITY COUNCIL MEETING HELD MAY 28. 1991 (#15)POLICE CHIEF SELECTION CONTINUED It v;as moved by Mayor Peterson, seconded by Butler, to adopt the position description prepared by James Brimeycr. of Sathe ft Associates, and direct the consultant to include reprasentatj.ves from each of the cities and screen dov/n to the final candidates based on preliminary intervie\/s and that the contract cities use that representative as a non-voting member in the final intcrv..ev/ process. Council appoints Lt. Cheswi.ck as Acting Chief for the period from July 1, 1991. until a person has begun as the new police chief. Butler asked if there would be a change in Lt. Cheswick*s pay scale after July 1st. Bernnardson indicated that has not yet been considered or discussed. Butler stated that a decision whether there is a pay increase could bo based on the amount of time Lt. Cheswick will be asked to serve in the capacity of Acting Chief. All voted aye. Motion passed. (#16)HlGRHAy 12 CORRIDOR STUDY Mayor Peterson thanked Ann Carlson for their efforts. and Dodd Cosgrova and Bruce Bernhardson presented Council with the traffic study information from Howard, Needles, and Associates, that had been pj^Qvided to the Policy, Technical, and Citizens Conutii ttecs. Bernhardson stated that the purpose of the next round of Committee meetings will be to more closely examine the traffic forecast numbers to see if they make sense, and to determine if any of the routes will not meet the anticipated need. He said. "The forecasts do not really indicate what the best route is. Goetten stated that after the last meeting she attended, it seemed that MNDOT was looking more seriously at the south bypass. She said, "I v/as trying to make the MNDOT representatives understand that such an alternative should be the least imoortant route for them to consider. MNDOT's thinking is that traffic now using County Road 15 would use the south bypass. As I understand it, the reason fIcCulley Road v/as upgraded was to allow traffic to go from Mound up to Highway 12. bypassing County Road 15. That, , is not the case, because of the congestion on Highway 12. I think the Council needs to prepare a statement specifying fsasons why the south bypass should be eliminated from the alternatives." Butler suggested that it would be helpful for the citizens that have been involved in this process, to contact State Legislators and stress their viewpoints on this issue. She said. "The State Legislators need to be reminded that any new highway corridor will be extremely expensive to construct. The taxpayers of Minnesota will not be receptive to the idea of paying for yet another stretch of blacktop. It is my understanding that the State of Minnesota has more miles of blacktop per capita- than alflK>st any other state in the Country. Minnesota is not the most heavily populated State in the Country, and we have a climate - 13 - r' 'r\ ^Vv I** K> W fw'''' c. j... ^ V- -'.V. >:I ’t -K:V @f‘"' S' I :. ;=. ;. ' "V-.. ■ : i 1?tv M-•;,••' ■• ‘'>* > , .pi.: V#'- ■m: fefiy- 0- ORONO CITY COUNCIL MEETING HELD MAY 23. 1991 (#16)HIGHWAY 12 CORRIDOR CONTINUED that does not lend itself to more blacktoo, because it only has to be fixed. There has been no indication that existing High\/ay 12 would be torn up and removed, so there will ^ust be more blacktop to repair, maintain, and pay for. To put the corridor anywhere other than where it is now, \/ould be politically and financially foolish." Jabbour referred to the traffic forecasts and stated that if there is any validity to the numbers indicated, life in Orono, as it is now, will cease to exist, once the corridor is changed. Mayor Peterson noted that Ann Cosgrove's information indicated a need for Orono representatives to meet with |T0pj^Qg0ntatives from the City of Long Lake. She asked Ann if she was referring to Councilmembers or citizens meeting together. Mayor Peterson stated that Orono Councilmembers are waiting for the City of Long Lake to take a position on the issue before holding a joint meeting. Ann said, "Initially, we would like to have liaisons between Council and our groups so we can work together. It would be helpful if \#e could ask the City to provide us with some information, such as well locations, etc., rather than having to I)if0 •omeone to do that. Ue would like Orono Councilraerabers to work with us to eliminate duplication, and focus our efforts more efficiently.” Jabbour noted that Cosgrove's group has scheduled o meeting with Long Lake residents for June 1. Ann stated that is correct- and that citizens from Long Lake have indicated they will bring in a mediator and want only four ^•■idents from each city to attend. She said, "I am still not sure if they want City Council people to attend." Jabbour suggested that the meeting may be more beneficial if Councilmembers are not in attendance because of the other political issues that may bog down discussions on Highway 12- Nayor Peterson asked Ann if there has been a decision on which four Orono residents x^ould attend. Ann replied, "Sherokee Use and I are deciding which of us should go in addition to Ben Field, Bruce Carlson, and John Coleman. ** Callahan asked what need there is for a mediator. Cosgrove indicated that she did not know, it was suggested by the people from Long Lake. - 14 - . .._J IS’ fw:"' ;■‘4-,' ii' ' ir ^,,g. iwP¥- wi- ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 (#16)BIGHWAY 12 CORRIDOR CONTINUED Goetten commented that the suggestion to have a mediator present gives one the feeling that there is already friction before the meeting occurs. With regard to eliminating the south bypass, Bernhardson suggested it may be appropriate to specify no south bypass v;ithin the City of Orono to avoid any unnecessary conflict with Maple Plain or Independence. He advised that the City of Independence has been preserving a corridor that they consider to be a southern bypass. Callahan asked the members of the Citizen's Group ij: are in support of the City Council’s position. they Ben Field replied, "I represent the northern. County Road 6 jind we arc very much in favor of the Council's stand on where the corridor should go. Vie would encourage a very forceful representation of that to MHDOT when the meeting with the Commission of Transportation occurs." Jabbour stated that what he has sensed from talking .;ith members of the Citizen's Group is that they feel that Council has "dropped the ball" since making our motion to take a firm position. He said, "I think the Group would like Council to now sell that idea forcefully to v/hoever is in charge." Bruce Carlson indicated that he did not think Council had dropped the ball, but had merely come to the next step in the process. He asked Council if anyone knows what assumptions were used in the preparation of the preliminary studies. Bernhardson stated that MNDOT did not explain their methodology to a great degree. He suggested that it may be helpful to ask Larry Dallam directly about specific assumptions. Carlson asked if Council is a\/are of the purpose for the upcoming meeting with the Commissioner of Transportation. Bernhardson replied, "The City received a call indicating that the Commissioner would like to talk individually with elected representatives of the two communities." Jabbour stated that he would like to know when the meeting will take place, and who will be attending it. Bernhardson indicated that the date of June 17, 1991 is being tentatively considered. Goetten expressed concern about waiting that long for the meeting to take place, and suggested it be held next week. - 15 - ' ... sK t : p h i m Sr 'v‘ '■ ■S.•r’ !>■ •. W-: ;/rrr ,fe'te p#'’’ #'■ ■ iv |g r.4;/, • fel''- ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 (#16)HIGHWAY 12 CORRIDOR CONTINUED Butler stated that she would very much like to attend the meeting with the Commissioner. Goetten asked if the meeting can only be attended by tv;o CounciImembers. P0j^tJson stated that", no more than two Counci ^members can attend the meeting without the need to make it public. He added that it will more than likely be possible for one Staff and Planning Commission member to attend as well. Jabbour wanted to ask Planning Commission Chair, Charlie Kelley to attend. Butler preferred to see such meetings have more group observation, than group partic.pa-.ion. She said. "In meetings where there is a great deal of introducing people and discussion of topics things tend to be misinterpreted and taken out of context from one side to another. If there is an audience, especially during discussions of a tcpic as emotional as Highway 12, there is a much better cnance of having the discussions understood, the process accepted, and the end result implemented in a more efficient manner.” Bernhardson advised that he would contact the Commissioner of Transportation tomorro\; to find out more about the number of representatives that can attend the meeting, and v/hether it can be held next week. Mayor Peterson asked if '.'ounciImembers Butler and Goetten would be willing to attend the neeting. Both indicated in the affirmative. Jabbour stated that there should not be one meeting pertaining to Highway 12 Corridor that is not attended by a coalition from the City of Orono. Goetten urged Council and the Citizen's Group to keep the lines of communication open. Cosgrove as)ced Council if it would be possible for them to appoint a member to attend the Citizen's Group meetings. Goetten advised Ms. Cosgrove that she is welcome to call any of the Councilmembers at any time. Jabbour added that the citizen's Group should also feel free to call City Staff and enlist their assistance. Gaffron indicated that he would assist the Citizen's Group - 16 - ■'--I . .4i ...w if||- |b''If. iM I^:r^-r-'' W^' ■^^Tk'.. ■■; '■■, ■ ■ .■ ■• ' ..■ :|l' llf- IIP&Q;S- h'^yfc ‘K -\ r '---^ Vm- ORONO CITY COUNCIL MEETING HELD MAY 28, 1991(#16)HI6HNAY 12 CORRIDOR CONTINUED by providing well locations. (#17)GOLF COURSE-POLICY FOR GOLF ROUNDS It was moved by Butler> seconded by Mayor Peterson, to adopt option #1 (see page four of Mark Bernhardson’s memo dated May 17, 1991) as a formal policy, and that such policy shall be reviewed annually to determine the total amount of revenue foregone by the policy. All voted aye. Motion passed. (il8)LIQOOR VIOLATION REVIEW PROCESS Bernhardson requested toat this item be tabled. It was moved by Jabbour, seconded by Goetten, to table this item until Council's June 10, 1991 meeting. All voted aye. Motion passed. (•19*)M0IIICIPAL BOARD PROCESS It was moved by Jabbour, seconded by Goetten, to accept the information presented regarding the Municipal Board Process. All voted aye. Notion passed. (#20*)HIGHWAY 12-SEWER/WATER-2160 WAYZATA BLVD.-DAMAGE CLAIM It was moved by Jabbour, seconded by Goetten, to accept the information presented by staff, and to attempt to resolve this matter by the June 10, 1991 Council meeting. All voted aye. Motion passed. (•21*)CERTIFICATE OF ACHIEVEMENT-OFFICER JAY DEMBOUSKI RSfOLUTlOW #2965 It was moved by Jabbour, seconded by Goetten, to adopt Resolution #2965, expressing Council’s appreciation to Police Officer Jay Dembouski for his efforts while on active duty with the U.S. Narine Corps stationed in the Persian Gulf. All voted aye. Notion passed. (#22)8ALARY AOJUSTIIEHT-PATROL OFFICE JAY DpiBOUSKI Mayor Peterson had requested that this item be removed from the Consent Agenda. She indicated that she had no objection to the increase in pay, but noted that Officer Dembouski was on active duty with the Marine Corps for five months of the probation period. Mayor Peterson questioned whether it would be appropriate to approve the pay increase, but extend the probation period for an additional five months. Bernhardson replied, “It is my understanding that when a if^(«rvist is called to active duty for a period of less than 180 days* that time away is not considered in his place of regular employment. “ It was moved by Mayor Peterson, seconded by Jabbour, to formally authorize the increase to $13,414 under the 1990 - 17 - ,:T: V ■ - k'1 tev' SS*!; ,V>^' ■ifes' ■ >. fr te' iiili--:. ORONO CITY COUNCIL MEETING HELD MAY 28, 1991 (#22)SALARY ADJUSTMENT-OFFICER DEMBOUSKI CONTI Contract for Officer Dembouski based on performance effective 4/6/91. All voted aye. satisfactory Mo*ion passed. (#23*)RESIGNATION-OFFICER TIMOTHY ROBERTS It was moved by Jabbour, seconded by Goetten, to accept the resignation of Timothy Roberts from his temporary position as a patrol officer effective 5/29/91 with appreciation for his work and wishing him the best in his new position with the City of Bloomington. All voted aye. Motion passed. (#24)NATBR FOWL REMOVAL PROGRAM ^ ^ Mayor Peterson asked that this item be removed from the Consent Agenda for discussion. She asked Bernhardson how many more years the City will contribute to this effort. Bernhardson believed that the City had agreed to four years of participation. It was moved by Butler, seconded by Mayor Peterson, to authorize the removal of the water fowl from the Pheasant Lawn by Dr. James Cooper, as has been done in the past years, and to agree to contribute up to $200.00 towards: this effort for the year 1991. All voted aye. Motion passed. ( #25* ) AOMXIIIBTRATOR * S INFORMATION jb was moved by Jabbour, seconded by Goett--n, to accept the City Administrator's Information regarding: clean-up Day and Wire Transfers. All voted aye. Motion passed. CXW ATTOlBll’S REPORT: None. (•2C*)LXCBN8B8 It was moved by Jabbour, seconded by Goetten, to approve t.he following licens* 's): Septic System Installer:Don's Backhoe A Exc. 11585 noth Street Cologne McCarty Water s Waste 6250 Highway 12 Maple Plain Garbage i Refuse Collectors:Baldy Sanitation Inc. 5906 Henry Street a. pie Plain Westonka Sanitation 3146 Island View Mound - 18 -5 - ■‘v. OROHO CITY COUNCIL MEETING HELD MAY 28, 1991 (#26*)LICENSES CONTINUED Residential Kennel:Rodney Crawford 4705 North Shore Drive All voted aye. Motion passed. il't mfi­fe '4"Mv '■ fZ. is I- iptiv mj..:pu- I® («27*)BILLS It was moved by Jabbour, seconded by Goetten, to approve payment of the All Funds Account. P'i voted aye. Motion passed. EXECUTIVE SESSION At 9*14 p.m., City Attorney adjourn to an Executive Session pending litigation. Barrett for the requested that Council purpose of discussing IHMENT It was Regular passed. moved by Goetten, seconded by Butler, to adjourn the Council Meeting at 9:23 p.m. All voted aye. Motion Barbara A. Peterson, Mayor ATTEST: Dorothy M. Hallin, City Clerk - 19 - m fe-' 111 if -i. „ •? ' ,l .'r m. . Ssw! ', ■'^?VV-; ••• ' •• ¥r ' 'fS*5ife"' WM I-' ■ iiIpy s|f-> VI.' fc' 1 XNUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JUNE 10, 1991 ROLL CALL: The Council met on the above date with the following memb sent: Mayor Barbara Peterson, Councilmembers . DiantT^Qm itten, Edward Callanan, Gabriel Jabbour and Mary Butler. The ^0 1 blowing represented the City Staff: City Administrator Mark Bernhardson, Building and Zoning Administrator Jeanne Mabusth, Public Works Director John Gerhardson, Assistant Planning and Barrett, City Engineer Scheffler. Glenn Cook, and City Recorder Laurie (#l*)COMSENT AGENDA Callahan requested Agenda. that item #16 be added to the Consent Butler asked that Agenda. icem #2 be removed from the Consent Mayor Peterson requested Lh..t it."^i.i #10 be added to the Consent Agenda. It was moved by Butler, seconded by Goetten, tc approve the Consent Agenda, with the exception of item #2, which was removed and discussed in the sequence shown on the Agenda, and with the addition of item #10 and il6. All voted aye. Motion passed. (#2)APPROVAL OP MINUTES: It was moved by Butler, seconded by Mayor Peterson, to table the minutes of the Regular Council Meeting held May 20, 1991. All voted aye. Motion passed. PLAHHXNG COMU8SION COMMENTS: Planning Commission Representative, prmsmnt, but had no comments at this time. Charlie Kelley, was PUBLIC C0NNBNT8: None. S0NXN6 A0NXH18TEAT0R' S REPORT («3)BO«XM PXLB «1545-T0M/NARY LOU LUTZ 2Bt CTOnr PLACS VARXAMCB-RBBQLUTION #2968 Tom Lutz was present. Bernhardson briefly explained the Lutz's proposal and the related Variances being sought. Butler asked Mr. Lutz if he had reviewed the proposed Bmsolution and whether he agreed to the provisions within it. Luts expr d concern regarding c..,>idition tl which states - 1 - h-r . iy? ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (t3)ZONING FILE #1545-LUTZ CONTINUED that the current Planning Cominission would not look favorably on future setback Variance requests to expand further into the south yard of the Lutz residence. Lutz indicated that including sucn a statement in a document that will be fi*ed v;ith his chain of title could have an impact on his ability to sell his home. Callahan agreed that such may be the case, but that the City wants" future owners of the property to be aware of the improbability of the Planning Commission recommending approval of a Variance involving the south yard. Jabbour added that any future owners of the r,utz property could be made aware of this condition by simply reading the minutes from this meeting and- the Planning Commission meeting, which are public information. He also advised Mr. Lutz that when the time comes to sell his property, there may be different members on the Planning Commission and Council who would view another Variance request in another light. Goetten informed Mr. Lutz that he would still ability to seek Variances for other locations on his The condition specifically refers to the south yard. have the property. Mayor Peterson advised Mr. Lutz that it is not uncommon for such wording to be included in resolutions approving land use Variances. Gaffron noted that members of City Staff have suggested it may be more appropriate to substitute the words "the City" for the words "this Planning Commission" in Condition #1. He asked Council for their opinion in that regard. It was Council’s consensus that the words " the City" should be used. It was moved by Butler, seconded Resolution #2968, granting a side setback three-season porch, and side and rear seven foot, six inch screening wall, as substitution of the words "the City" in Commission", as requested by Council, passed. by Jabbour, to adopt Variance to construct a setback Variance for a amended to reflect the lieu of "this Planning Ml voted aye. Motion (|4*)IOIIia6 PILE #1551-ROBBRT WAADE fft WILOniRST TRAIL PXHAL SOROIVISIOM-RBSOLOTIOa #2969 It was moved by Butler, seconded by Goetten, to adopt Resolution #2969, approving the Plat of Wildhurst Estates. All voted aye. Motion passed. - 2 - if- I ¥ : i- i • t. b'- • -Ul> .; ('I,-: '•IrV-,^v '■■ V’;'’ :V,V ^sf;" 't- ■ b.m ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#5)ZONING FILE #1600-RICK*S SUPER VALU 3333 SHORELINE DRIVE REVIEW OP AMENDED COMMERCIAL SITE PLAN Rick Bloomquist, Lyle Fuller, and Bruce Kelly were present. Bernhardson advised that the proposed revision pertains to eliminating the retaining wall for the loading dock shown in the original plans by grading within the unused portion of Kelly Avenue right-of-way. The revised plan now shov/s a reduction in the grade, but still includes plantings of evergreens to screen the loading dock area. Mayor Peterson asked Cook if the revised plan will pose any problems from an engineering perspective. Cook replied, "No, this should not create any problems, however, it will be necessary to work with the Watershed District on the drainage." Bruce Kelly informed Council that he had spoken to Ron Quanbeck of the Minnehaha Creek Watershed District, and had submitted the revised proposal to him. He said, "We are still within the Watershed District's criteria, and Mr. Quanbeck did not see the need for the amended grading/drainage plan to go back before their Board for review." •riabusth stated that the City must have written confirmation of the Minnehaha Creek v^atershed District's approv.-l of the revised plan. Kelly indicated that written confirmation would forthcoming. It was moved by Goetten, seconded by Jabbour, to approve the amended Commercial Site Plan for Rick's Super Valu, subject to City receiving written confirmation from the Minnehaha Creek Watershed District indicating they approve the amended plan. All voted aye. Motion passed. (f€A*)IOMIM6 FILE «1615-KEN HOPKINS/GAKY k’.OZ 59 FIRMDALB GRREM PIMRL SOBDIVIEKMHRESOLOTION «2970 It was moved by Butler, seconded by Goetten, to adopt Resolution #2970, approving the Plat of Fairway Hills Addition. All voted aye. Notion passed. (•fl*)tOMlN6 PILE #1€16-REN BOPRINS/GARY NROZ 59 PERMDALl GREEN CONDITIONAL OSE PERMIT/VARIANCB-RESOLUTION #2971 It was moved by Butler, seconded by Goetten, to adopt Resolution #2971, granting a Variance and Conditional Use Permit, allowing the installation of an access drive and sewer and water - 3 - WS:w • ^ fiMm ■ ■ ', >1 -t.'J i.f7'^-'; .'••_■ •;•■ .:.'- 0m,: ■ .i: OROHO CITY COUNCIL MEETING HELD JUNE 10, 1991(I6B)ZONING FILE 11616-HOPKINS/MROZ CONTINUEDlines within a designated wetland involving land alterations in excess of 100 cubic yards. All voted aye. Motion passed. (#7)ZONING FILE #1639-WILLIAM/ELEANOR FERRIL 240 WAKEFIELD ROAD VARIANCE-RESOLUTION *2972 William Ferril was present. Bernhardson reviewed the issues involved with the Ferril's Variance application to construct a greenhouse and deck as outlined in Michael Gaffron's June 3, 1991. memo. He noted that the Planning Commission had recommended approval of this application. It was moved by Callahan, seconded by Goetten, to adopt Resolution #2972, approving setback Variances to construct a deck and greenhouse. All voted aye. Motion passed. (#8)SOHING FILE 11642-KEITH AND NOLA SWANSON 75 STUBBS BAY ROAD NORTH VARIAMCE-RESOLUTION #2973 Keith and Nola Swanson were present. Bernhardson summarized the information outlined in Gaffron's June 3, 1991 memo pertaining to Swansons' application for lot area, lot width and side setback Variances to construct a new home. He stated that the Swansons wish to locate the new house on their property in such a way that there will be a ma.<imum setback from the drainfield. Gaffron displayed a sketch showing where the primary and alternate drainfield sites are located. He stated that in order to maximize the separation between the house and drainfield site, the house would be setback only 40 feet from the south lot line, rather than 50 feet, as required. Goetten asked Gaffron if the new house will be constructed antirely on the original parcel owned by the Swansons in order to accommodate adequate area for the new drainfield site. Gaffron stated that is correct, the adjacent parcel recently acquired by the Swansons will lend itself well for the new drainfield sites. It was moved by Butler, seconded by Mayor Peterson, to adopt Resolution #2973, granting lot area, lot width and side setback Variances to construct a new residence. Mayor Peterson asked the Swansons if they had any questions pertaining to the Resolution. Swansons Indicated they had none. All voted aye. Motion passed. - 4 - ^ • A'-**SS.J- R iM' l' ' ■''>' ^ ^ i, I-;' ^ 'V- - -i;. :,'^ 5 . S -'^f r -VL%^- -.,r ;-^ • ■*. ^:!, :'4 y',>.-- ' :-.s^- ‘i*(;|A ?■ .f ‘ '•teSI ■ Ws. ;■ ; ;■■ :'?:f ' ' ■r "t -■ i-. • I y' ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991(19)ZONING FILE #164S-A.J. GRAF 2008 SUGARNOOD DRIVE REQUEST FOR CURB CUT Mr. Graf was not present for the review of this application. It was moved by Butler, seconded by Jabbour, to table this application until such time that Mr. Graf can be in attendance. All voted aye. Motion passed. NAYOR/COUNCIL REPORT: (#10*)CITY ADMINISTRATOR'S RESIGNATION As requested by Mayor Peterson, this item was added to the Consent Agenda. It was moved by Butler, seconded by Goetten, to formally accept the resignation of Mark Bernhardson as City Administrator, effective no later than July 28, 1991. Ail voted aye. Motion passed. (lll)CITY ADMINISTRATOR'S SEARCH PROCESS Bernhardson presented Council with an addendum to •he existing contract with Sathe Associates that would now include the search for a new City Administrator, as well as a new Chief of Police. Butler asked Bernhardson if Jim Brirneyer had submitted an ad for the position. Bernhardson advised that the announcement prepared, but an ad had not been submitted. had been Butler stated that she would like Brirneyer *:o include a more specific reference to Metropolitan experience (i.e. the Metropolitan Council, Metropolitan Waste Control Commission, Minnesota Department of Transportation, etc.) Council agreed with Butler. It was moved by Jabbour. seconded by Mayor Peterson, to approve the addendum to the Sathe a Associates contract to add the search for a new City Administrator, as outlined in AttachOMnt A of Mark Bernhardson's June 5, 1991, memo, including the specific reference to Metropolitan experience as requested by "*'unclImember Butler. All voted aye. Motion passed. ADMINISTRATOR'S REPORT ltl2)OPTIOMAL SALES TAX-RESOLUTION #2976 Bernhardson referred Council to his May 31, 1991 memo pertaining to this issue. He stated that regardless of what action is taken on the part of the County Board, the various - 5 - 'V- ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (|12)OPTIONAL SALES TAX CONTINUED , nooi ^ throughout the County have until August 1* 19yi» o reverse that action. He said. "If the communities representing a maiority of the population within the County adopt resolutions that go against whatever action is taken by the County Board, then the communities will prevail effective August 1, 1991, and the tax would be removed effective January 1, 1992. As it stands now, the sales tax will be raised 1/2 percent on July 1, 1991. If the County and/or cities support resolutions opposing the 1/2 percent sales tax, the tax would be removed December 31. 1991. If such is the case, the various cities and County will lose whatever aid there is." Butler stated that in reality the sales tax is not optional. Goetten agreed and expressed disappointment in the State Legislature for passing this issue to the municipal level as opposed to handling it themselves on the State level. Callahan asked Bernhardson what the City of Orono currently receiving for State Aid. Bernhardson replied, "Right now, the City of Orono does not receive any Local Aid or Homestead Credit in 1991. Part of this package is a buydown in the classification rate from 3% to 2*s% in :992, and 2% in 1993. In 1992, the City would receive an estira,?ted $91,000 which would be used to purchase that buy-dov/n. If thac money is not distributed in Hennepin County# instead of receiving that $91,000 to buy-down 1/2 a percent, that amount would be spread over the rest of the Orono City tax base. This means that anyone with taxes under 3% would increase. In 1993, under what is now the vetoed distribution formula, the City was supposed ^ receive approximately $240,000, which is to buy-down from 2%% CO 2%. It will make a significant difference if that distribution formula is used." Jabbour stated that it seems the State Legislature has no concern about the number of Minnesotans who are spending their money outside the State to avoil sales tax. There is a major loophole in the system. Butler asked Bernhardson for his recommendation regarding Council's action relative to the draft resolution. Bernhardson replied, "The Council may chose to take no stand at this point. I base that statement on information I have received indicating that the communities representing a majority Qf County population have already adopted resolutions supporting the implementation of the 1/2 percent sales tax. Based on that, the County will more than likely approve the local option sales tax." - 6 - •>33 0 !|4: WrI, ■' ? •. i/- Iw ' V-i/« -■ |r--'.r ■ - . f V;^ % - W- . - > ,V. y' '- , ' * : ^^; yim y \^ ’ . = > " - r: ■v-- i«r^ii ^W'~-7',./?i> »5.^ <• = ♦. ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#12)OPTIONAL SALES TAX CONTINUED Butler and Goetten preferred to have Council take a stand on this issue. Callahan suggested that Council vote against implementation of the 1/2 percent sales tax. It was moved by Callahan, seconded by Mayor Peterson, that Council conceptually adopt a resolution recommending that the County Board oppose the 1/2 percent Local Option Sales Tax by adopting Resolution #2976. Staff is directed to prepare an appropriate resolution. All voted aye. Motion passed. (il3)LAKB OSE COMIIITTEE Bernhardson indicated that Councilmember Callahan had been appointed Chair of the Lake Use Committee, and suggested that he may wish to update the Council of the Committee's progress. Callahan reported that the four members appointed at Council’s May 28, 1991, meeting (Callahan, Goetten, Jabbour, and JoEllen Hurr) held a brief meeting to discuss further appointments to the Committee. It was agreed that Charlie Kelley and Charles Schroeder from the Planning Commission should be talced to serve on the Committee and both accepted. Callahan said, "The Committee then discussed what our main focus might be. Wa determined that the LMCD, the Shoreland Rogulations, and Marina licensing and operation policies v/ere some of the issues we would like to address. We scheduled a meeting for June 18, 1991, which will be the first meeting of the full Committee. At that meeting we intend to draft a general purpose statement for the Committee. VJe also asked to have the City Administrator attend that meeting to discuss with us the progress the City is making on the Shoreland Regulations." Goetten added that the primary concern of, and purpose for, the Lake Use Committee is to address the environmental issues that have an impact on Lake Minnetonka. Jabbour said, "Management with ecology in mind." Mayor Peterson thanked Charlie Kelley for agreeing to serve on the Lake Use Committee. Jabbour stated that he had recently talked with the Mayor of the City of Tonka Bay who expressed concern regarding the increase in the LMCO's financial levy to the 14 Lake Minnetonka Communities. Jabbour stated that the Mayor would be calling a Qi^^^ing to discuss that issue and that he believes that the cities need to have a substantial upper hand on what the ^CO does with their budgeting process. The Tonka Bay Council’s idea of a solution to the problem is to entirely eliminate the LMCO. - 7 - >—J m ^V-.'; - :>W •m V- ^f5-'it- •1., • >: W:i b^:■^ ORONO CITY COUNCIL MEETING HELD JUNE 10. 1991 (il3)LAKE USE COMMITTEE CONTINUED “llahan stated that the City of Orono has not received their copy of the LMCD’s budget information, but that the Lake Use Committee will discuss the issue once the information is presented. jiSnLlmembers. Callahan stated that notice of the Lake Use SliSittermeeting recently held was published and the intention is to continue in that manner. Barrett stated that as long as the public is notified of the meetings, there should be no legal problem. All voted aye. Motion passed. (il4)HlGBNAY 12 CORRIDOR STUDYBernhardson pre .nted Council with a schedule of the upcoming meetings fur the Highway 12 Corridor Committees Bernhardson reported that he and Councilmembers Goetten and IS^e? had Jet with the Commissioner Riley of the Minnesota Department of Transportation. Commissioner MacNamara. and the Chief Engineer for Metro District, William Crawford. He said, “To summarize. MNDOT indicated that they are a department, with the clients being both the communities throug which the State Highways pass and the public that utilizes those highways. In that vein, MNDOT desires the communities involved to sit down and work out a solution by the end of the year. If that does not occur, MNDOT will select a corridor it feels is most appropriate."ms-smmmlButler stated that she and Goetten made an ^ rational, non-judgmental. and as positive as possible. She said that the Commissioner told them that they had to work with the City of Long Lake to iron out the differences that exist between the two cities. She suggested to the Commissioner and his staff that when a joint meeting between the City of Long Lake and Orono takes place, that a MNDOT staff member, present at the June 7th meeting, be in attendance strictly to observe. Butler stated that a further recommendation was made to have Commissioner Riley take the same tour of the Orono/Long Lake area that Commissioner Levine had taken. Goetten stated that Commissioner Riley had been a resident of Tonka Bay for approximately six months so he was somewhat - 8 - ?ivC: OROMO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#14)HIGHWAY 12 CORRIDOR CONTINUED familiar with this area. Goetten commented that the Commissioner had told her he had gone over each of the proposed corridors himself. Goetten pledged to sit down and work with the City of Long Lake in an attempt to reach an agreement. Otherwise, as the Commissioner stated several times during the meeting, MNDOT will make a decision early next year. She informed the Commissioner that should the south bypass continue to be an option that goes into the environmental impact statement phase, that every resident in Orono would contact him to express their opposition. Goetten stressed the importance of having a planned strategy before the next meeting takes place and getting some form of communication out to the entire community as soon as possible, especially to those residents that do not reside close to the proposed cor.'idors. Jabbour inaicated that he has learned from talking with people that Orono citizens living near County Roads 15 and 19 are being lobbied by other cities. He said, "Several people have told me that the position taken by the City Council will add traffic in their front yards. I told those people that the position was taken on behalf of the entire City, and it was based on the comprehensive planning that has been done since Orono became a city. It is up to the residents to do whatever is necessary to k®ep informed and to understand why we took the position we did. There are other sources giving these people incorrect information. I think it is also important to state for the record that officials from the City of Orono have met several times with officials from the City of Long Lake to discuss the Highway 12 Corridor issue." Goetten stated that Commissioner Riley has been informed of Orono*s past meetings and efforts with the City of Long Lake. Bernhardson stated that his May 31, 1991, memo also addresses the issue of the deletion of routes, which will be the next step taken at the upcoming Committee meetings. Bernhardson said, "The two northern routes do not do much in terms of addressing traffic limits for the current corridor. The Highway 55 route would allow traffic to increase from the current 18,000/19,000 to approximately 25,000 cars per day. The County Road 11 route, although it does reduce traffic counts down to 11,000 on the current corridor, it does so at the expense of doubling traffic on County Road 6. The question is whether that meets transportation objectives. As far as County Road 6 and the south bypass, it could be argued that those may meet transportation objectives, but it is at the expense of adding traffic to certain north/south routes such as VJillow, Old Crystal Bay, and Brown Roads, which would experience five to seven times the current volumes. I think one could argue that transportation objectives are not being met. In the southerly route volumes are approaching 44 to 46 thousand cars a day, which then calls for an - 9 - pJ a.,.. ■ Wr-' % 'l-.V, ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#14)HIGHWAY 12 CORRIDOR CONTINUED upgrade beyond a four-lane highway. I would think at a minimum that the City should be in favor of deleting Highv/ay 55. and County Road 11, and possibly County Road 6 and the south bypass based on an inability for those routes to meet traffic objectives. However the arguments supporting the deletion of County Road 6 and the south bypass may not be shared by the other communities.” Sherokee Use asked Council if they were going to take the position for deleting corridors suggested by the City Administrator. She indicated that the Citizens Group had met with the Long Lake Residents Group. She said, "At the meeting we put together three pages of items to which there was mutual agreement, and three pages of items to which the City of Long Lake disagreed. One of the items in which the City of Long Lake is interested is the idea of shared transportation burden. This me. ,.s that County Road 6, Highway 12, and Highway 55 would be upgraded and designated to address various aspects of traffic. It seems that may be one of the main issues that the two groups could agree to, but if we delete Highway 55, that would not be possible. We agreed at the meeting that we would encourage MNDOT to take a serious look at the possibility of upgrading both Highway 55 and Highv/ay 12. I would urge the Council to think hard about Highway 55 to see if we cannot convince MNDOT to look at that option first." Bernhardson stated that upgrading Highway 55 would not pull enough traffic off of Highway 12. The projections are still^at 25f000. There are traffic problems with the current traffic level on Highway 12, which is 18,000. Bernhardson commented further that if MNDOT spends money to make a link in Delano between Highway 12 and Highway 55 that they would be reluctant to spend additional funds to do any additional upgrades to Highway 12. Mayor Peterson indicated that she had met with Larry Dallam and his comments echoed those just made by Bernhardson. Highv/ay 55 is too far north to pull traffic off of Highway 12, and for that reason. Highway 55 is not a viable route. Use stated that she is leery of using MNDOT's rationale and that there are still many questions to be answered about traffic levels on Highway 12. Goetten stated that it may not be wise for the City to take a position on deleting any routes other than the south bypass if ig to have successful negotiations with the City of Long Lake. Sbe said, "It is true we have been getting some negative feedback about the shared transportation burden option, but perhaps that will be the final resolution. Even though it may be true that Highway 55 will not take enough traffic from Highway 12, there - 10 - ■ p-'-njf r*-.f » 7 ^-■ urfc fy-'m / .V. - ^ ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#14)HIGHWAy 12 CORRIDOR CONTINUED are discussions about upgrading Highway 55 in the future. Callahan stated that the City has taken a position chat the road should go where it is. He said, "It seems to me that we will have a limited amount of time to make our comments about routes to be deleted and that we should focus our efforts on explaining why County Road 6 and the south bypass should be deleted. Let us not take a position on deleting Highway 55 at this point." Jabbour stated the he would not like to see the City take any action that may be offensive to the City of Medina. He said, "I have great hope that the City of Medina will see things in a similar light to our way of thinking." Bernhardson advised that the City of Medina has gone on record as being opposed to both Highway 55 and County Road 11. Jabbour agreed with Callahan that the City should concentrate on the corridors proposed within the City, and to ^gve County Road 6 and the south bypass deleted from the map. Mayor Peterson also concurred with Callahan. Bernhardson anticipated that at the upcoming Committee meeting, MNDOT will run down the list of routes, asking the members from each of the cities if they would support deletion based on the traffic numbers. This may be done in more of a yQbing or indication procedure. Bernhardson agreed with Callahan's suggestion to voice opinions on County Road 6 and the south bypass, but thought it wise for the City officials to be in a position to also support deletion of other routes on a voice vote. It was Council's standpoint, the most bypass. consensus important that from the City of Orono's route to delete is the south was moved by Butler, seconded by Jabbour, to accept the information presented by the City Administrator, but taxe no formal action on the recommended resolution. Bernhardson ^Ki^Icated that if Council votes to take no action, they will not be able to support any deletions. Butler disagreed, that by not taking any specific action at thi^’ point, the City snould be in a position to delete all of the routes if they so choose. Goetten preferred that the motion take a stand. Jabbour suggested that Staff be directed to push for the City's goal, based on its adopted position. Butler withdrew her motion, Jabbour withdrew his second. It was moved by Callahan, seconded by Mayor Peterson - 11 - 1 1-r.- *- rJ'* m- I* A m ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (fl4)HIGHWAY 12 CORRIDOR CONTINUED direct Council's representative to approach the problen of deletion v/hen it arises, by testing it against the City’s adopted position, provided that the south bypass and County Road 6 are deleted. All voted aye. Motion passed. (#15)CITY COHNUNICATIONS Bernhardson referred various methods that could He stated that there is information pertaining to facilities to the citizens, done in conjunction with independent mailing. Council to his memos outlining the be utilized for City communications, immediate need to communicate Highv/ay 12 Corridor and the City Bernhardson suggested that could be tne Council news article or by an It was Council's consensus that communication on these two topics occur via an independent mailing. Goetten indicated that she would like a mailing to go out within the next seven to ten days pertaining only to Highway 12. She suggested incorporating an abbreviated statement on the Planning Commission's recommendation that Council adopted. The letter should also provide an historical synopsis of the process and how it has come to this point, and what corridors are being considered. Jabbour added that information should be provided as to how those corridors are going to impact other Orono roads if selected to make people more aware of how this selection will affect them Individually. Butler suggested keeping the informat: n brief and concise as possible or people wi, I read it. in the letter as not take time to Goetten added that it might prove helpful to include some of the questions being raised in the Committees. Bernhardson suggested including information pertaining to the meeting with the MNDOT Commissioner. Council agreed. Sherokee urged Council to include something in the letter indicating the various Citizen's Groups that are working on this issue. Goetten stated that she would like to see the letter before it is sent. Mayor Peterson agreed. Butler indicated that she would be the editor. Mayor Peterson indicated that the letter would be sent - 12 0Wl ;;r i,:. >• ■ :t-.r^..B ■ '.’♦. I 1)^ §m- ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 (#X5)CITY COMMUNICATIONS CONTINUED within the next ten days. Council took no further formal action on this issue. (#16*)REJECT BIDS-NAVARRE HEIGHTS STORM SEWER PROJECT RESOLUTION #2974 requested by Ccuncilmember Callahan, this item was added to the Consent Agend:.. It was moved by Butler, seconded by Resolution #2974, rejecting all bids for Storm Sewer Project. All voted aye. Motion tten, to adopt 'avarre Heights i. (»17)CITY FACILITIES Council agreed to hold a Workshop to discuss C;ty facilities financing on June 20, 1991, at 5:00 p.m. (#18*)BRUSH CHIPPING PROGRAM It was moved by Butler, seconded by '->etten, to approve i inclusion of brush being dropped off with leaves and grass those Saturdays scheduled as per the attached guidelines aid schedule. All voted aye. Motion passed. (#19*)PETER PALMER-RESIGNATION It was moved by Butler, seconded by Goetten, to accept the resignation of part-time officer Peter Palmer effective May 31, 1991. .’.*1 voted aye. Motion passed. (#20*)JOINT COUNCIL/PLANNING COMMISSION MEETING It was moved by Butler, seconded by Goetten, to acknowledge the upcoming joint Council/Planning Commission meeting on June 19, 1991. All voted aye. Motion passed. (#21*)NATBR RESTRICTION REMOVAL-RESOLUTION 12975 It was moved by Butler, seconded by Goetten. to adopt Resolution #2975 repealing the restrictions of l le odd/even water regulations established with the adoption of Ordinance 53, Second Series. All voted aye. Motion passed. (#22*)ADMINISTRATOR'S IP70RMATI0N It was moved by Butler, seconded by Goetten, to accept the City Administrator's Information regarding: Highway 12-Water System, 1950 Shoreline-cabin removals. Patrol Office Employment, Retirement Party-Chief Kilbo. All voted aye. Motion passed. OTHER Mayor Peterson asked Dave Peterson, Chair of the Stubbs Bay Sewer Committee, to give a brief report on the Committee's progress. Dave Peterson advised that other members of the Stubbs Bay - 13 - ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991 OTHER-STUBBS BAY SEWER CONTINUED Sewer Committee were present this evening (Candace Ro\/lette, John Thiesse). Peterson reported that Committee members had gone door-to-door to the individual houses within the proposed Stubbs Bay Sewer area and talked to the residvents about the project. The consensus is that sewer is a problem and is needed in the Stubbs Bay area. The major.ly of people desire to have sewer, but do not want to pay for it. He said, "The Committee agrees that there is a sewer problem and requests that the project be pursued. We would like pursuit of the project to include working with the City Engineer to better define where sewer is most needed, and where it could be stubbed in now with laterals installed at a later time. We would like to see some options in that sense, as well as financing options. If the City could devise some methods of creative financing, it may eliminate future litigation." Jabbour stated that this item must be put on the Agenda of an upcoming Council meeting to be further discussed. Mayor Peterson stated that the actual area has not been officially defined. Goetten indicated that it is up to the Council to decide how important it is to provide sewer to the Stubbs Bay area. The Comprehensive Plan refers to this area being sewered, and Goetten believed it should be done. Butler asked if the City Engineer has studied the area to determine which areas should be included in the project and where the sewer lines should be located. Callahan advised that the City Engineer had performed such a Study and had reached several conclusions about the area and where the lines should be located. He asked Staff to again provide Council with the City Engineer's findings. Bernhardson further explained that five primary areas for the project had been defined, three of which are in serious need of sewer, East Lake street, VJest Lake Street, and Crestviev/. The other two areas arc che east Bayside area, which nee. sewer, but not the degree of the three areas mentioned previously. The Bnderwood area falls in between those areas and has the lar^jer lote. Bernhardson stated that criteria was developed to allow c^i^^nin properties in that area to "opt-out" of the project. The nisaller properties to the east of Leaf street were also considered for inclusion in the project because of the lack of area for additional drainfield sites on each property. The (••idents on Oxford Road were sent a letter asking if they would like to be included in the project. Inclusion of the Oxford Street properties would result in a $600 reduction off of what t»^s been estimated to be between a $9,000 and $16,000 assessment - 14 - ».' if' ;iff' '/ -. ' I^:|r i#'-if ■ ■■' ■ ■A . f ’- -■ t * ■ ■r-‘. " ^■ •s :V i- I'i’’'. f‘hV''"’.,. .. ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991OTHER-STUBBS BAY SEWER CONTINUED per home. Bernhardsor. stated that an option to including this area in the project, may be stubbing off for a later pro]ect and the City perhaps buying reserve charge that would reimbursed should that area ever be sewered. The areas on the other side of the Luce Line, on Christine Drive, are newer homes in the designated Rural District, with alternate and primary septic sites available. Bernhardson advised that those properties -would qualify under the "opt-out" criteria used in the Bederwood area. Jabbour indicated that Council should take a stand to have the project proceed. Bernhardson stated that he v/ould place this issue on the agenda for Council's June 24, 1991, meeting. Candace Rowlette said that one of the problems of sewering the Stubbs Bay area is that there are many small homes wita valuations that do not justify the cost of sewer. There are also many elderly retired people on fixed incomes that would have difficulty paying the cost of the sewer project. She added, "I found from talking with people that even some of those who meet the criteria to opt-out are interested in preserving the water quality of the Lake. Some would be willing to pay the trunk charge if they could have an option of not having to pay the lateral, or having it stubbed-off until a later time. Some suggested the option of not having to hook up for 18 months. The problem is that the two areas that need sewer the most are connected by an area in between that does not need sewer." Jabbour stated that the area in between may not need sewer now, but will need it at some point in the future. Bernhardson added that there is a special assessment deferral program available for Senior Citizens. Dave Peterson asked Council if there is anything r-r'-her they viould like the Committee to do. Mayor Peterson asked Dave Peterson approximately what percent of the Stubbs Bay area residents have been contacted by tihe Committee. Peterson replied, "Approximately 30% to 50% of the residents have been contacted." Goetten stated that she would like the Committee to continue contacting the residents. Rowlette advised that Committee members used a computer to generate a letter indicating what the trunk charge for each home in the area would be, and comparing that to the costs for a new - 15 - r M m ---- tew'- '"W t-fr- V,. ■ ;-A ..-.•v^r'-: •v'^^r-- X^:: rh'' ■ ■ :^:- ■r^>‘ * -•- /; ■ M /V • ■.virf.':--" '■ r ^ k’ ' V r-^7 V > *. > -.t^,Vs’'" ■’ Bm mi fm. :i¥ '--i ili. .4M' mf” •{^' >■ V' ORONO CITY COUNCIL MEETING HELD JUNE 10, 1991OTHBR'STUBBS BAY SEWER CONTINUED mound or trench system, or the cost of using a holding tank and having it pumped on a regular basis. The letter was then sent to each home indicating specific information pertinent to that individual property. Sherokee Use commended the Committee for their efforts in contacting the residents in the area. She stated that it would be helpful if the letter included the cost of the sewer line from the street to the house. Council thanked the Committee for their hard work. Mayor Peterson asked the Committee to continue contacting residents in the area, and asked staff to place this item on the agenda for the next Council meeting. CITY ATTORNEY'S REPORT: None. («23*)LICENSES: None (#24*)BILL8 It was moved by Butler, seconded by Goetten, to approve payment of the All Funds Account. All voted aye. Motion passed. eebcotive session At 0:45 p.m. City Attorney Barrett requested that Council adjourn to an Executive Session for the purpose of discussing pending litigation. ADJi nUMEHT It was moved by Butler, seconded by Callahan, to adjourn the Regular Council Meeting at 9:08 p.m. All voted aye. Motion passed. Barbara A, Peteison, Mayor ATTEST: Dorothy M. Hallin, City clerk - 16 - Si 1 ■4 ^ . *,2 ..at. t. mM i» > i f 1 '? ■- ■ i ' ' •/: V • f. '•• :X$‘ :■’ .r4:) ite» ■■ mm X \t ■ xjx • ■'U, V ^.' \. $f > C ^'■ s-tiif-'V.. m: Pifi"fe’fKV'“1 )'■'liK*:dXgy,,:, B: y\ •tij f. .t ( ?v..L;*. -/<■- -•■ .< R-'K,.,„..., 'i!^:p Nlcic ano Naime Simonas 2007 Sugar Woods Dr. Long Lake, MN 55356 June 19, 1991 To: Orono Gty Council Tilt attacked request for a variance in the placement of our driveway is on tke City Council agenda for Monday. June 24,1991. We would invite each member of the Council to stop by our propeity at the above address and view the gravel driveway as it is currently cut into the property. We are asking that the permanent driveway remain in its current location. The reasons for this request are described in the attachment. We will be out of town for the weekend, but 0163 should you have any questions. reached Monday at 449- Thank you very much for your consideration j. Sincerely, ilui^ Nick and Nanne Simonds ....... % ..H Tds Chairman Kelley and Planning Commission Members Mayor Peterson and City Council City Administrator Bernhardson Wromt Data: Sqbjact: Jeanne A. Mabusth, Building 6 Zoning Administrator'^^ June 12r 1991 #1657 Nick Simonds, 2007 Sugarwood Drive - ^/o^ Request to Vary Prom Development Standards for Sugafr^j^ C Woods PRD List of Bxhlbits - A - Applicant's Addendum B - Plan for Proposed Driveway Alteration C ”* Hardcover Pact Sheet Approved with Building Permit Application D - Hardcover Pact Sheet Amended by Current Proposal B - Site Plan Approved with Building Permit F - Letter Prosi Property Owner to the Immediate West - Rebers Construction The request involves the following: 1. Request to vary from standard that would require a straight alignment of the drive within the front 50' setback 2. Request to encroach in the required 30' side setback area with realigned driveway: required - proposed ■ 19. yard 30' Staff tts - Planning Coasd.ssion Members are advised that the following special requasts of residents of Sugar Woods are not charged a fee by the City. Because of this applicants are asked to provide sll the necessary information and present their special requests to the Planning Cossd.ssion directly. Please review Mr. Simonds' addendum (Bxhibit A), that notes the reasons or hardship that create need to vary from the Sugar Woods development standards. m ife" I fe- ■ i ■;;, I rk:k;- t’f: ■»: '-V. Zoning File #1657 June 18, 1991Planning Conainnlon Reconaendation The vote of the Planning Commission resulted in a 3 to 3 split vote to approve applicant's request. This is considered a denial vote. Nr. Simonds was advised that he may appeal the decision of the Planning Commission before the Council. Mr. Simonds has advised that he would be unable to attend the June 24 meeting of the Council but would have a representative of the building contractor present to present his request. Isv .......- --- ^I lias tiA'ii iiii I - •.. T. *^-: ■ si' .1.1:^ (^S\. v^- V1- ;■. -i: I-#W-: stV-i.',.'-mar:I.;--'mi t-a . '«;: ,- Bia-,e* ".P: ■ i'i,"-:::u.x Nick and Nanne Simonds 2007 Sugar Woods Dr Long Lake, MN 5535^ June d, 1 99 1 To: Orono I>lan Commission Re: Request for Variance of Driveway Placement - 2007 Sugar Woods Dr We are that the Orono City Plan Commission approve a variance m the placement of the driveway from the plan originally submitted and approved last fall prior to construction of our home located at 2007 Sugar Woods Dr. The attached survey shows both the original driveway location (shaded) and the proposed new location (dashed). This new location was established at the time of excavation and was chosen by the excavator so as to preserve several mature trees which are located directly in the path of the original driveway location. These trees are identified on the survey There are several reasons we are requesting this variance: The trees shown would be preserved. These trees provide natural screening for the house and have been incorporated in our landscape plan. The slight curvature of the proposed driveway is a more attractive sef The back turnaround area west of the garage is slightly larger providing the aHlity to get into and out of the garage more easily The origina] drlvewty location would require several turning maneuvers vdien entering and leaving the garage. The property immediately to the west> nearest to the proposed driveway locatlofi, is owned by Mr. Sidney Rebers. Mr. Rebers has reviewed the iMMWap# plan teiowing the proposed driveway location and has approved plan. A copy of a letter from Mr. Rebers so statii^ his approv^ is S.■ r Sill ■ i ■ •if'-' ‘Mr f00' "'fv■Vh--' mX ^■:. . r IfiV ■■■ W tiilS-;'' !*IR ifi#< ffpft f s'.-vr ■ ■ '.Jv-.^ .i^a4 ■ ■,3-v: *‘V.. 'Vi ■ •.<::/ i)&We are submitting this request through the office of Ms Jean Mahusth and will attend the Plan Commission meeting on June 17,1 991 If you need to tact us prior to that date our phone numbers are; Home - 449-0165 Office - 670-5955 Fax -670-5997 We would appreciate very much being granted this variance. Thank you very much for your consideration. Respectfully,9 \/\A t • i: Nick and Nanne Simonds •it .ii, I.laii®3 FOR: ^re/NeR g koppscma/^ ' /m Cone. Qurb rt .-A . /.T V 7*m^*;^.S> ■ I i' BABDCQVBR calculation WORKSHEET ProDOH«d HardcovtJ? * I't.' ;■ i$ M ic) A. Bouse S.f. length width JiiV S.f. s.f. s.f. t. f. b. Oarage n IM.s.f. c. Driveway s.f. (include area within front setback area) s.f. d. Sidewalk m s.f. s.f . •• Fatie/ Deck/Pool/ Poad __ X X s.f. s.f. s.f. t, Xsindeeape areas underlain s'U e.f. s.f.uwto«*-*»*n „ —with pervious or iatpervioue eheeSinw/ « _ _ _ fabrle s.f. s.f. f* other s.f. a.f. _ X TOTAL RABOCOVER c S.f. Mthaek Ar.. (■» Tot.l Lot Ar.« - (O BuiWlnj »•« S.f.**Area s777 Duildiat Pad Area s.f. Allowed Berdeover s.f. X 80% • ’I6 i, ".'■'I :■ \jC^ ^ I • • • rf»^> p«rdeov»y a. Beuao CC'Vtf'*\\P" >r. ^ * #'s ?v?r •:. * -■ } ' •' 4 V-: %■:■: :y- *■rij r • -:. U> :'^r'■':!•■■ ■:^/ ■^■|. - J;S.f • len<7th width X X X X a.f. ft. f. ft * f. X .rl ft.f • DriVAWAV X .i.f* (inaludn araft within front isetback area) X »ft.f. fiidlawalk X •a.f. X .. a»f« X •ft.f. Da^4 ^/X m fl ft ^ ft Ddok/Pool/ Band X •ft.f. It •\B ft f ft ddflWBWWlpw arudt till^ 1 A ^ fl X a ft.f. •nuwftb uft^^ftft with pnrvlouft or Imporvloutt X ft.f. fabric X a ft.f* X m ft.f. X - >zJ d ■** ^ <? TOTJa HAlU>COVKfe __________________ •.«; / •ttlldlBf idtbdolt *r»« (B> »t*l tot *eo» • (C) Bulldlaj Jiraa _______ “-----—•Tf. (C) Building »dd Ar*« Jl • of. AUd^ Kardoowur 7 CO ■•£. N 10% Us 'f-^'^ : •• - -:.y«v ferv' ‘Sr- tv f 'rXiC VVv cOo«a<^ ^ 0 (•• (.^cAr 4*, fe\ocJL ^ i r-A. £3 '31 105 31 ;‘£2£T5 Ijr<S7RUCTI0N fl\t'!)rrsj !(/nii ‘s Sidnty Mtmhard Rib^rt. Maitv Builder , tCKRS CU^^STRUCT^ Ofti COMPANY • 35 2 5 AVt • ST. LOUIS 9AHK. VIIN‘,ESOTA 55415 • TElEPHONi May 28, 1991 p;; k- ¥:■ i ES, h':: r"'-i \ f. . f... f- r-- ■.i'O ■■f-S':--' .V 11/ ■ i'y r - P. ■ l^yv , ;; 4k-w'-' .•' Mr. Slc^ Lang k Koppelnian 3610 Souch Highway 101 Waycaca, MM 55391 KE; Gray Carden Landscape Plan 1^00791. Dear lUck: ftagardlng Mr. and Mrs- Slmoids, Loc 4, Block 2, Sugar Voods. I have looked ec end approve Grey Gardens Landscape Plan 2^00791. Thank yon. Sincerely, REBERS CONSTRUCTION CO. - Presldeac SR:jg FAX: 473-7058. •J. ■ M*. } LV ' r •t. ■:4/V ; r • ■. - ■Sr-it'.’ ■' i. : I-i- r ■ fc: wBV' '.i’r.v m,i0 Sr iB / Tot Mayor Peterson and City Council City Administrator Bernhardson Front Dates Subject: Jeanne A, Mabusth, Building & Zoning Adminis Ju'e 20, 1991 <% Whitney MacMillan, 1620 Fox Street - Request to Waive Directives of Demolition Permit List of Bshibits - A - Locatl' O Map B - Applicant's Written Request C - Building Official's Memo 6/18/91 D(l-*2) - Zoning Code Sections - Clean Fill E - P.C.A. Regulations P - Application - Demolition Please review Mr* MacMillan's written comments (Exhibit B). His letter provides a complete background on the burn or demolition of the former residence. As required, the contractor obtained the burning permit from the Chief or the local fire department who in turn processed the permit and submit it to the P.C.A. As of the first of the year, the City of Orono no longer was permitted to issue burn permits for structures, as all such burning permits were to be processed through the local fire departments and the P.C.A. Prior to January 1991, the City's burning permits would reference the need for a demolition permit. Please note burning (review Exhibit F) is only one method of razing a structure. PI "S review Exhibit E, the P.C.A. regulations. Note that the ' tractor was to consider the burying of foundation and r ^ jrovements, that the original burning permit to the >. would have had to Include this as part of the permit cess. The P.C.A. regulations would then have required the riling of a covenant on the property defining the area where the debris was to be buried. The contractor did not include the required to bury the debris wiih.n the original permit to the P.C.A. To this date, Mr. MacMillan' - contractor has not obtained the necessary demolition permit. F ease note demolition permits are not just required by the buildin. code to assure that unsafe conditions or future building hazards cn the site are eliminated, but to provide a mean’ 'or the City to alert the Assessor of a change on a property so ‘ property tax records are maintained. The same demolition ’ lit would also be sent to a clerk who would update the sep«. records so that the annual septic fee would not be charged for a property that no lon^^^r sustains a principal residence. L I 1. - •r L f;-' b:i sI f-'. f*: Whitney MacMillan, 1620 Fox Street - June 20, 1991 Page 2 of 2 I will not repeat the position of staff on this matter as the Building Official's memo (Exhibit C) reviews them in full. We certainly appreciate and understand the dilemma created for the property owner, but our recent amendment regarding clean fill was passed because we wished to eliminate just such a problem. He know of no other city that would not require demolition permits for the removal of principal structures. Remember that a burning permit is not a demolition permit. Mr. MacMillan asks for special consideration and the waiving of the requirement of the demolition permit. Staff would reconmend that the Council would approve obtaining the demolition permit. Mr. MacMillan proposes the filing of a covenant on the property consistent with the P.C.A. standards for residential demolition debris/land disposals. Optioam 1.Denial of applicant's request to wai'»e requirements of Section 10.03, Subdivision 19 (clean fill) and to require applicant's contractor obtain a demolition permit for the removal of the structure on Lot 1, Block 1, MacMillan Addition (1620 Pox Street), requiring the removal of the foundation debris and the immediate filling with clean fill and seeding of the area so that ground covo ’* can b« restored; or 2.Approve applicant's request to waive requirements of Section 10.03, Subdivision 19 as it relates to demolition permits subject to the following conditions: A) Applicant's contractor to file for demolition permit for removal of residence (1620 Fox Street). B) Applicant to provide a covenant defining the unauthorized disposal site providing a survey/site plan locating the disposal site with the understanding that at some time in the future if construction is to take place near or within the disposal area, that owner will agree to remove any fill that does not meet the current dec fill standards of the Ci . C) This covenant should be presented to the City in a form suitable for filing. V f «wv<r«*a><» - ,\ ^.i i^r — ..i > WTta * •••• 2£5*^ >lf. J ii fwwwm 'Ml ^ ^ 52'-x ' / /<■ « * iA ©•' M«4' f M**** •»■ ■^ /. ««. >o *m* - fft^r W f *'*• - / ^ ■ ■««*t« •«*r ^jf ^9 ^ t•••• " .^7f $ - s- Jfir /^ jyitr««*« iflM ***1^ «■• » VrJimrnmwtC^m M m * iLL^*** -S* . ’ ^1,^., -iti •••♦ -•-• •! * ^TZLmk^l^ If ■J ^ ' wfkmm •■< 7 • ^ y“ um ^ • tt #•• . -. i ;'5-l llitil V \V^n It ij .-.». ,^ A U.ll I «ftliftlv «• •««%*••• ■vj:; ^ wv • I «r..V^< tHM M %m IPMt* **^ sarfis,*r— -r-.«- •. «« smimi t. U •■» l»«Wi*» • »»•» ^ —,ve «•' *1 *1 I «Mn«< ■ IT -r*x—I ^ ••• % ^ •*^<* •r t»* r '^ ■#*»•♦cyctwj si? 1^' mw f i-.-M-'- IJune 4,1991 City Council Qty olOrono 1335 South Brown Road P.O. Box 66 Orono, MN 55323 JVn 7Qo» Re: Reouest for waiver of demolition permit Residence on Lot 1, Block 1, MacMILLAN ADDITION, according to the recorded plat thereof, Orono, Minnesota TO: Mayor and Members of the City Council Ftor a number of years it had become obvious that it did not make practical sense for our family to retain the old residence on Lot 1, Block 1, MacMILLAN ADDITION since no one was living in the house, and therefore a determination was made to remove the dwelling house from the propeiT)r. We made this dftermimthy* as far back as our going through the subdivision processes with ^ rtgird to the lot on which this house was located. In connection with the platting of the property, the removal of the dwelling house from the property was (hscussed many times in cor nection with tk location lot lines within the subdivision, as wdl as in connection with setba> x lines respecting the location of the tennis court on an p* opcrty. I merely recount this hbtoiy to indicate that there was certainly no effort on our part whatsoever to blur, hide or make less dear our intentions with regard to this dwelling house, and discussed it with the City Planning Staff as long ago as the early summer of 1990 when the preliminary platting processes were being worked out In the early spring of 1991, it was determined that we could both do a service aS OnwA M limit M iwdutv cofits and exDenscs, ifto the fire fighters serving thi we would offer the dwelling to be conducted by the Long Lake Rre Department serving that portion of the City of Mot only would die Rre Department volunteers benefit from the training, but obviously our family would benefit by minimizing expense in removi^ the dwelling hnusv from die property. Widi diat in mind, we contacted Mr. Rick Perry, die Qdef of the Long Volunteer Rre Department and inquired of him about hevii^ die Rre Department do a controlled burning and training exerdae at tlw lioitfe. He was very happy to agree to that and in connection therewith an mnmnmA wee entered into %rith the Long Lake Rre Department which we i»iA<t IP everything which was necessary in order to permit the house to be Ifmrttd in diis contrcdled burning and training exercise. Mr. Perry assured us that 1: I- the forms that we filled out were all that was necessary in order to complete the burning of the home. The burning of the home actually commenced on the 13th of April, 1991. Prior to that time, it was our understanding that the City of Long Lake Fire Department had told the City of Orono of the practice exerdse and had informed the City of the date the burning would occur. It is further our understanding that one of our contractors on our new home being constructed right next door to the old residence, Mr. Bruce Yerigan, had actually taken the City of Orono Building Inspectors through the old dwelling house prior to the fire to show them what it was like. Prior to the April 13 date, our family conducted salvage operations from the home as did the City of Long Lake Fire Department. It seems to us that there could have been no more obvious indication of what was to happen to the building, and the Orono Building Inspectors themselves had ample knowledge even in advance of the date of the fire that the building was going to be burned down and obviously demolished. Again, our represenUtives were assured by the Fire Department diat all the necessary papers had been prepared for this activity. After the burning occurred on the 13th of April, we are all aware that the rains commenced and nothing could be done further until heavy equipment could be brought onto the site which was done on May 9,1991. During that period of time the Qty of Orono Building Inspectors had been visiting the new construction site on a regular basis, and the standing chimneys and the old dwelling foundation were plainly visible from the new house site. Our contractor was not informed of the need for any permits from the City of Orono in connection with the old dwelling chimneys and foundation. We asked our contractor who is building our new house for us on Lot 2, Block 1 to obtain the necessary subcontracting work to properly complete the demolition of the dwdling house from the property. IMor to the completion of this phase of the work, die well that was formerly on the property was cemented in and capped by an authorized well contractor. The certificate with respect to that well doeing was filed %vith the State of Minnesota. The basement of the dwelling house was inspected for the presence of oil tanks. There were no oil tanks in the basement of the d%vtUing house. The duvelling house was originally coal fired, but switched over to natural gas, and therefore no tanks were required. After the fire had done its work, the only thing that remained on the site of the dwelling house was the cement floor, die poured concrete walls and several brick fireplaces which had not burned. On the 9th of May, the day die load restrictions went off the Orono roads, our building contractor brought in GL Contracting, Inc. who did all the earth work in ccmnecdon with our new house. On that day and shortly thereafter, the chimneys ivere knocked down and deposited in the basement excavation and a large host %vrecking ball was used to O’ack the poured cement basement walls so that they could be deposited on the basement slab. In addition, the roadwajrs and parking areas around the dwelling house were picked up and put into the basement cavity of the d%velling house and the wrecking ball was used to pulverize the rock so that it r i. made a uniform fill in the basement cavity. There was mixed within some of the rock laker, the roadway a small amount of asphalt surfacing, but that asphalt surfacing had been on the roadway surfaces for a very long time, was very old and dried out and was also a very thin cover, not over an inch in most places. After all of that mi in the basement cavity had been pounded down with »he frost b^l the sides of the cavity were bulldozed in and black dirt was put over all of the fill to make a uniform surface. The basement fUl work was commenced on or about May 15,1991 and all of the cement destruction work and basement fill work had been completed by the 18th of May. It was a complete surprise and shock to be notified at the end of May by your Building Inspectors that an additional permit was needed. We wanted to write this letter to give you the history of what occurred here, to give you what we understand the meth^ which were employed by our contractor and its subcontractor in doing the actual cement work and fill work to fill in the excavation of the old dwelling house, and to assure you that our family was in all events doing everything which it had been informed it was supposed to do in connection with this demolition. We certainly feel that %vith all the conununication we had with the Long Lake Fire Department and all the communication they should have had with the City of Orono about the burning of the dwelling, and given the presence on or near t^ property of the Qty of Orono Building Inspectors both prior to the fire, and prior excavation demolition even to the extent of having been led through this dwelling house on a walk through by our contractor for the new house that we should have been informed by someone from the City Administrative Staff that an additional permit would be required. Under no circumstances did we have any intent to evade any permitting requirement. This letter summarizes, to the best of our knowledge, die procedurff that were used to destroy and fill in the basement excavation. We can get more detailed affidavits for the City from our contractors if that should be deemed appropriate. We fed diat we are without fault in this matter. We feel that the City had ample notice of what was going on with rcsp^ to this demolition, and failed to notify us. This site and the surrounding land is now owned by our family partnership, and there are no plans for rebuilding on the site. We are plaiming to pitnt the site in native prairie grasses and to maintain it as prairie. We Iwve been atturtti by our contractor and the subcontractor performing the foundation dtfnolition work tiiat no PCA Regulations were violated in connection with the demolition of the foundation, and that the only departure from your ordinances yffig leaving some part of the basement slab foundation and the crushed cement »nd diiomcy debris in the ground and adding thereto some of the old roadway surfacing which might not meet the definition of clean fill. Under the drcuimtances, it ippaan l> us to be both unfair and impractical to require tiiat this site be reexcavated It the proent time. We CO, however, recognize the concern expressed by Jeanne Mabusth of your Planning an»l Zoning Department that some notice should be given to possible K ^r — 5? h. 'f r^’ ,,v,;. 5V>v i; >' *t M' #1' m. Ir.^ '.tL- \l^il. n: is‘. W4i\y*' '.' y. future owners of the lot who might wish to build on the old site, that there still exists on the site of the demolished residence, a portion of the buried foundation as well as fill which may not qualify as clean fill imder your existing ordinance provision. We would be willing to cooperate in drafting and executing a mutually agreeable restrictive covenant referring to Lot 1, Block 1, MacMILLAN ADDITION, locating the site of the demolished building thereon, and providing that any new construction on the site of the demolished building would not be able to proceed without first contacting the building department of the City of Orono, or other governmental entity then having jurisdiction, to give that governmental entity the opportunity to review the contractor’s plans for site excavation, to monitor the excavation vrork, to examine the condition of the fill exposed, and to then require the removal of any fill on the site, and/ or any remainiiig basement slab, which has been exposed by the excavation for the new construction, then determined to be not in compliance with the then existing clean fill or demolition requirements of the governmental entity. Very Truly Yours, THE WAKEFIELD ORONO PARTNERSHIP f. L =t r- Whitney MacMillan, a general partner 49 ■■i p< -■rv* - - - - Tos Prom: Date: i Subject: i te: ./■ ■* " ■ - K fV', V'f yr > lf^ rK: ' ■>;? - .•; ' i":.r m. [' k ■> 'Ai.: ffe;,:' r ’ -. J.'. 61891.1Jeanne Mabusth, Building & Zoning Administrator Lyle Omanr Building Official June 10» 1991 P' /^xo As you know# the existing home at Fox Street was burned by the Long Lake Fire Department and the foundation and a section of asphalt driveway was knocked down into the basement and the hole was covered over with dirt, all without the benefit of a demolition permit which would have notified the applicant of the requirement for clean fill. The Building Inspection staff's position on the matter is as follows: !• All cities require demolition permits for principal structures• 2. A contractor that builds million dollar plus houses should know a permit is required. 3. Inspection staff doesn't normally remind contractors to get permits (l.e. plumbing, mechanical, electrical, septic, well, fireplace, etc.). 4. Demolition permits purposes. are necessary for property tax 5. Renoval of the fou 'lation at this point ‘ould not require much more work now than before it was co'^-*.*ed over. The top soil can be striped and stock piled in a short period of time and the rubble can then be removed as it would have before it was covered over. Applieeble Code Sectioax Uniform Building Code Section 301. (a) Permits Required. No building or structure regulated by this CMe shall be erected, constructed, enlarged, altered, repaired, moved, improved, reir'^ved, converted or * — • *- —*■— ^ separate permit for each buildingdeikxliahnd unless ____^_____ , or struoture has first been obtained from the building official. Orono Municipal Code Section 10.03, Subdivision 19 - Clean Fill (see attached). M.P.C.A. 7001.3050 Permit Requirements. Permit by Rule - If in compliance with requirements, P.C.A. notification is required - location standards are to followed - closure standards are to be followed notification on property deed required, other rules ■ust also be followed (code sections enclosed). c y U '►‘r 5 1G.02 11. ‘'Boardinghouse" - A building ocher than a motel or hotel where, for comcensat icn and by t rear rangemer.t ftr definite periods, meals or lodgings are provided for three or more persons but not to exceed eight persons. 12. "Building" - Any structure having a roof which may provide shelter or enclosure of persons, animals or chattel, and when said structure is divided by party walls without opening, each portion of such building so separated shall be deemed a separate building. 13. "Building Height" - The vertical distance from the elevation of the adjoining ground level to the top of the cornice of a flat roof, to the deck line of a mansard roof, to a point of the roof, to the uppermost point on a round or other arch type roof? to the mean uistance of the highest gable on a pitched or hip roof. 14. "Bulk Station" - Distributors warehousej: for materials which are stored in tanks above ground in aggregate capacity on the site of 6,000 gallons or more- 15. "Carport" - An automobile shelter having one or more sides open. 16. "Cellar" - That portion of the building having more than one-half of the floor-to-ceiling height below the average grade of the adjoining ground. >/^ 16(a). "Clean Fill" - Clean fill shall consist of all native soils as described in the Unified Soils Classification System. Organic, man-made and reprocessed materials, topsoil and rocks larger than 0.25 cubic yards (2.9' diameter) shall not be considered clean fill. Source: Ordinance 47, 2nd Series Adopted: 2-22-00 17. "Commercial Kennel" - Any premises where three or more domestic animals over six months of age, are owned, boarded, bred or offered for sale. 17(a). "Commercial Orerations" - Operations where business is conducted by the .»»• ir exchange of goods and/or services on site for money or other 'jiaable consideration. Source: Ordinance 26, 2nd Series Adopted: 7-14-06 10. "Commission" - The Planning Commission. ORONO CC 243 (4-1-04) J 5 10.03 3. housing of anin:a nearest lot line. The establishment of any new bui s or fowl shall be located 13C liinc ror tne reet from tne Source: Ordinance Adocted: 7-14-86 25, 2nd Series C. Products produced on the farm may be sold at retail. One temporary roadside stand may be established for conducting such business. One temporary business sign not over ^j^ght sguare feet in area may be located in the front yard during the period when products are for sale. Off-street parking must be provided for. Source: Ordinance No. 172 Effective Date: 1-1-75 Subd. 19. Prohibition. It is unlawful for any person to remover fillr or use for fill, dredge, store or excavate rock, aand# gravel, dirt or similar material within the limits of the Cityj to fill or reclaim any land by depositing such mat lial or by grading of existing land so as to elevate or alter the existing natural grade; or to build, alter, or repair any sc..<tfall, retaining wall, or to otherwise change the grade or shore of lakeshore property without a conditional use permit issued by the Council. All of the abovr referenced land alterations involving filling and grading shall be performed with only "clean fill" as defined in Section 10.02. Granting of such permits is subject to .other regulations and prohibitions of the City Code, and other applicable statutes or ordinances of other governmental bodies. Source: Ordinance 47, 2nd Series Adopted: 2-22-08 Subd. 20. Permit. ipplication for such permit shall be accooqpanied by a drawing by a registered surveyor or other competent person showing the location of the proposed excavation or •torage and shall state the amount of material which is to be roBoved, excavated or stored, filled or graded, and such other information as the Council may require from time to time. Applications shall be filed with the City ; amir.istrator and shall be accompanied by a deposit to be ietermined by the City, which will be used to offset the cost of p,.ocessing the application. Any unueed portion will be refunded to the applicant. OROMO CC 258 (4-1-84) i r c'• * . * f ft r. j •h *. • • • ft • • 0 * $ ■ ^ ■ • :: I • • % • w • . «•• •• • A » i.-rt:’ - ?*•• * I . V.lr 1 ’ •- •• • iI aC'uIS WASTE MANAGEMENT EACIGITV PEP.MZTS 7001.3000 SCOPE. 7001.0010 to 7001.0210 jnd 'iOl.OOOO to 001.3550 govern tn« application procedures, t.ne issuance, and tne 7000!0l00*coS000!ll00!'700r00ir?o 70oir021o!’*rnd':6oi!3000 to 7001.3SS0 are conatrued to complement each ocher. MS s 115.03 fubd 1; 116.07 subds 2,4,4g,4h ; SR 1150 <21 GEFINITIONS. rha definitions in parts 7001.0010 and .035.0300 apply the terms used in parts "’001.3000 to 7001.3550. to MS . 115.03 subd 1; 116.07 subds 2,4,4g,4b IJ SR 1150 7001.3050 PERMIT RCQUIREMENTS. Subparc 1. Permit required. Except as provided in subpart 2, a solid waste management facility permit or permi; modification is required to: treat, score, process, or dispose of solid waste. a. eetablisn, construct, or operate a salid was^« management facility: or C. c.hange, add, or expand a permitted solid waste management facility. Subp. 2. Excluaions. a solid waste management facility permit is not required cor: A. s backyard compost site as defined in pact 7035.U.<0; or a. a sewage sludge landspreeding faciilty operating in eomplianca with ehsptsr 7040. Subp. 3. P«rmlta-by-cul«. The owner or ' Collowi^ facilities is dees»d to have obtained ■ nanaadmmrc facility permit without making application .or it, “ilirthe co«laaloSer finds that the facility ia not in ecaplUnce with the llscad part: A. transfar facilities designed cubic yards capacity in compliance with parts 7035.252.. to 7e3S.3«SS, 7031.:iS5, and 7035.2065; I. dsMlition debcla land disposal facllltiae deelened foc less than 15,000 cubic yard* loeal capacity and a total cf J -n njtive jontha. l^ted adjacent to another d^ iltion debris ^r* faeility# end in compliance wltt perer •JU. 703i721». and 7031.30151 '* compost facilieie* receiving yard waste only and in compltaii* wiin part 7035.2135. subparcs 2 and 3: 0. recycling ^scil^ries i< cc liance with parts 7031.3141 and 7031 2155: •• * ft 09 \ * • % a- p* If ^ . • • *> fr kriiifi J rr. > •• [: > ■ i . I I.. * I I; 1“ ■ •i-;* !* *.*r •it-r t VVf* *.V -‘V. . I . V7 i;./•• ‘.t »I.' •• •-*.. •». • • • • • • ♦/• .• • ■« * •• «» I •*. • *-«•••• • * j • * • • I* • • • • r • • * ' : •• : r-M .•;v3'./5;v .1 tiV « •••’I'.T.- • '•* \'** . • • V - ‘V r « '» Jr»: i*. - . # •• j -. -f*V * •• • ■? * * i • • f * •. • •* Vi ..•y • .*•■: • •. fv- •. .vv * ■ •; •; • • .»• • •• • •>.'••••• •• •• M** ‘I• •• »• < ••• #. r . . V,>*y. •• -1' •. • • .. *•. /. . - \* SuDo. 3. Closure procedure. T^e rlrsMre of faciliiy .ni'St include the following procedures: disposal. A. Close access to the facility and prohibit waste 3. Eradicate rodents. C. Provide :ne3sures to protect grou.id water and surface water. 0. Divert surface water drainage around and away from the disposal area. E. Compact the waste and cover with a minimum of two feet of compacted earth material. F. Establish and maintain final grade to promote surface water runoff without excessive erosion. Seed to provide suitable vegetation. G. Record a detailed description, including a plat, with the county recorder. The description must include general types and location of wastes, depth of fill, and ocher information of interest to potential land owners. H. An authoriaed official must properly complete the disposal site closure record and submit it to Che agency. MS* s 11S.03 subd 1; 116.07 subds 2,4,4g,4h 13 SR 1150 SOLID WASTE MANAGEMENT ?AClLIT!f GENERAl "CHNICAL REQUIRE-MENTS 703S.252S SOLID WASTE MANACE.MENT FACILITIES GOVERNED. Subpart 1. General requirements. Parts 7035.2S2S to ''035.287$ apply to owners and operators of all facilities that feat, transfer, score, process, or dispose of solid waste except as specifically provided otherwise in this part. Subp. 2. exceptions. Parts 7035.2525 to 7035.2875 do not apply to Che following solid waste management facilities, except as indicated: A. backyard compost sices; B. recycling sites handling one waste type only or recycling sites established to collect and transport recyclables to a processor In volumes of less than 30 cubic yards, except for parts 7035.0700, 7035.2845, aubpart 3, and 7035.2855; and C. induatrial solid waste Land disposal facilities; 0. solid waste from the extraction, beneficiacion, and processing, of ores and ainerals scored, collected, trsaeCerrmd, tranaported, utilised, processed, end disposed of or reclaimed, provided the facility is peraitted for such use under part 7001.0020, item e, and chapter 6130. MS s 115.03 subd 1: 116.07 subds 2,4,4g,4h 13 SR 1150 7035.3S3S OEMCRAL SOLID WASTC NAMAGEMCNT FACILITY REQ0IREM2MTS. Subpert 1. Onaeeeptable waatea. The owner or operator of • A *1 . • • IP *•• • .*1 . .% • . V . ^v. ••• ‘ t1 *»••L*. i?- .•m•V-. 'd*•r i*r«. iv-; !•» ♦ • •• • 0 • • % A* • . &u ?"5?' •U. i C- r- • :-y. fA-' i!^. :*■.- ;■. ‘, .- :*i >• • » •V.:« ’ V i .■ • ; :•' t •\ • .* • ••• M •*i4 . • •• ■;l!. r-: f* •>. K « •■ . ♦••! I • • •*; •*. ;cr -•i \*$ - : if'* • ■••*?• . .• •. , «<» •• •• i ‘ -. V4'. • :* iv •*•• .*. ?*• »n*, * .«•••f.:.- '.t«- ;V -.f.- ■/k JW i:‘ •*...*r:- and ‘op«racofS o.- dero.irisn ceoris *ano_iiaeosai .ac.*---e3 required to cotain a p«r::ut unoer par^equi r e.T.er. “3 -. -9 :r ^ zw SlibD 2. Location standards Cor perait-by-rule facilities, ^moiition deoris land disposal facilities ter-’-itted-oy-me niusc noc be locareo: A. on a sire vitb <ac3C fear-res includir* disappearing strearns# and caves; 11 r.Kholes» 3. Ca D. witr*.in werland areas; within a floodplain area; within a shoreiand area; and E. with a water table within five feet of fill elevation. the lowest Subo 3. Deeiqo ctquireBents for perait-by-rule facilities. ^IU?M irtti: U~1 3upo..l fciliti.. p.t.Ul:.d-»,-rul. must b* assigned In the following manner: A. Site preparation must allow Cor orderly development oC the site. Initial site preparations .must include eleacing and grubbing, topsoil stripping and stockpiling. Cil* Mwlatlon. iC approoriace. drainage control structures, and other design Cescures necessary to construct and operate .he Caeility. i-i; C. Surface water drainage must be diverted around and away from the fill areas. 0. Slopes and drainageways must be designed to prevent erosion. Slopes longer than 200 Ceet must be Interrupted with drainageways. J E. Final slopes Cor the fill area must be a minimum two percent and a fnaxiiiium 20 percent. — p Final covar must consist of at least two feet of aoil wUh khe't^ 12 inches capable oC sustaining vegetative growth. G. Final contours must be consistent with the planned ultimate use Cor the site. Subp. 4. Operation and maintenance 5«^f.,i Mnit-b%rule Caeilitiee. A damolition debris land disposal facility^muat be operated by a certified operator in accordance with MCtS 704$.0100 to 7048.1300. The certified operator must ptMcnt during the time the facility is open to -‘V* me faeility operations must meet the fallowing requirements. A. The waste must be spread and compacted to the eatent peaaible. B. C. site. eillinq. The waste must be covered at least monthly. Suitable cover material must be maintained at the 0. Each phaae must be staked for proper grading and t* >W 0'r :■ • ■ • # • "o e *• • • • ‘ i * •• ■ r • •• ■' *. * * •. *» *\ / . >•I/*: » m. - '.••sr*.' 'S':\ •••‘i-.V*. : ' *. %* 11• • ■::P:• •« • • • • M * ■: :.K• • 1 ■ . s • V-: 1. .I-.;** ■. • • • • V -fr • A A • f •V. ,* ^ • i ' ’•• . • %• • ;r:.V.* •. *• 7 .• • ■MS • - • • V' ' •• •■<••• > • .I-'* < :: « • /•/? • • z. A nir.i.-5’j.-n aeoaracion cisrance of 50 feet raalncaired =e:veer. :r.e fil'. boundaries and t.-.e site ?r line. -.u3t oe ce: tv r. Only detsoiition debris nay be placed in tnne fill area. G. Haste at tbe sice must oe stored with part 7035.285S. in accordance Subp. 5. Closure and postclosure care for perait-by-rule ^ fact It Me*- The owner or operator must close each phase as it reaches final waste elevations. The cover oust consist of at least two feet of soil capable of sustaining vegetative growth and ■iniairing erosion. After closure, the site must be inspected at least once each year between June and September for Krtleaent and erosion problems. All problems at the site must be corrected within 30 days of the inspection. A site closure record ause be completed after closure and submitted to the comisaloner. A notation must also hm placed on the arooertv deed indicating the site use and location of the waste The^ Subp. 6. notification of perait-by-rule facilities. or operator of an existing demolition debris land disposal facility shall subait a letter notifying the commissioner of the facility’s existence within 30 days after the effective date of this part. The owner or operator of a new facility shall submit such a letter before operations begin. The notification must include the initial dace of operation, the type of waste accepted, the capacity of the site, the location of the site, the users of the facility, and the expected date of closure. Location standards for permitted facilitlM. The ovner or operator of a permitted demolitioi^ disposalSubp. 7. -- - - -- -- - - - - - - - - facility must not locate the facility on a site; A. with active Karst features including sinkholes, disappearing streams, and cavesi or a. Where the topography, geology, or soil is inadeijuate for protection of ground or surface water. Subp. 8. Design requirements for permitted facilities. The owner or operator of a permitted desmlition debris land dlepoaal facility must include the following items in the facility design. A. Specifications for the site preparation must be included in the permit application completed in accordance with part 7001.3300. Site preparation muse allow for the orderly developaent of the facility. Site preparation specifications must address clearing and grubbing, topsoil sctipping and storage* eossr material excavation, drainage control structures, and all other design features needed to prepare the site for operation. 1. The site must be developed in phases. Each phase must contain individual cells that will provide for filling to final waste elevations. The owner or operator must consider ssaaonal differences in weather and amount of waste received in shown on the ultimate development plana and the approved facility closurs plan. g, Su^fnce water drainage must be diverted around and away from the site operating area. The drainage control muet take into consideration the expected final contours, site drainage pattern, the need for temporary structures, and other site conditions ttiat might affect site operations. • 4 . * »- *! I. i •• • • s • • • • • • # • .• • ; • b % * - -_ _ i IAPPLICATIOH FOR DEMOLITION PERMITCITY OP OROHO P.0, Box 66 (1335 So Brovm Rd)Crystal Bay» MN 55323SPECIAL CONDITIONS 6 HOLD HARMLESS AGREEMENT I 1? • Genaral lastrnetions 1. You may ba required to obtain other permits^ i.e. burningr well abandonmmentr etc. - — 2. Work must not begin unless the permit card is available on the job site. 'r ■ 3. A 24 hour notice is required for all inspections. Call 473-7357, r ’ ll'' ‘ JOB SITE ADDRESSs Occupancy Type:Residential MEt Commercial Phone: Nailing Address:City: Bus. No.:OamUICSOR*8 HAME: _ _ _ _ _ _ _ _ _ _ _ _ ,_ _ Demolition if planned by means of: __^manual disassembly __heavy equipment burning (by fire department) i I Permits Issued: * Burning Fire Department # _ _ Well Abandonment In return for issuance of said Demolition Permit, the undersigned owner hereby agrees as follows: 1/ The structure(s) shall be kept enclosed and/or secured until such time as demolition is complete. Demolition debris will be kept off adjoining property and/or the public rights-of-way unless specific prior approval is obtained in writing for temporary use thereof. Foundations shall be completely removed from the ground. All demolition debris shall be completely disposed of off site in accordance with all applicable PCA requirements. Water wells must be abandoned in accordance with State Health Department regulations. Inspection required when all debris has been removed, before backfilling. i> 7.within 5 working days of superstructure removal, a final inspection shall be requested. The site shall be left clean and clear of all debris, with any excavation filled with earth level with the adjacent ground elevation (except when such excavation is to be used as part of a new building and such new building is actually under construction). fete ■.... ...M. mu Vi •i i-r- -The undersigned owner shall and hereby does indemnify and harmless the City of Orono, its agents, employees and assigns from and against all claims, damages, losses or expenses, including attorney fees, against the City, its agents, employees and assigns arising out of or resulting from the demolition described herein as performed by the property o%mer, his employees, agents, subcontractors or assigns. PBRNIT.TTPB AMD FBB CALCOLA7IOB $50.00 Principal Structure •7'. h * r $30.00 Accessory Structure 1 V ’''''r Ir r’’ 1. 2. 3. Subtotal of above permit requested State Surcharge TOTAL PERMIT PEE (add lines 1-2 above) $, $. $ .50 ,7 ; i< r *.m- E.i i the undersigned hereby applies to the City of Orono ®£. * Demolition Permit, agrees to do all work in strict accordance with the ordinances of the City and the regulations of the State of Minnesota, ana certifies that all statements made on this application are complete, true and correct. kfOBB OP APPLICAMT:Date; fe: ■ ‘ - . "M: mmm • Sit^. cf'“vmmmm r i-t: r- t: |t''^ i ■^. r' { : • '•- lfe‘’ i.'v -"-^»r/: >. « ' ” *s' TOs Mayor Peterson & Orono Council Members City Administrator Bernhardson 569^3isi 0/ Jeanne A. Mabusth, Building & Zoning Administrif^ 9 Dates Subject: June 19» 1991 Ordinance Amendment - Temporary Sign Ordinance Idat of Szhibits - Exhibit A “ Proposed Ordinance Amendment Exhibit B - Staff Memo 5/6/91 At the May 8th meeting of the Council, Members voted to table action on the proposed ordinance amendment pending further review by the Planning Commission of additional issues raised by the Navarre business community after the Planning Commission's consideration of the amendment at their April meeting. A) Reconsider signage needs for multi>ose buildings. The Planning Commission unanimously agreed that the original amendment as proposed should stand, and that four temporary signs, no matter what the ownership pattern was adequate. The amendment now places responsibility on the owner to plan temporary signage needs for the multiple businesses. If additional temporary signage is needed, an owner may apply for a variance. Multi-use buildings would be best served by installing a permanent sign that provided flexible advertising options. This option should also be recommended to any single business owner who needs to advertise on a regular basis throughout the year. As far as temporary signage for multi-use buildings, the Planning Commission recommends the original ordinance amendment as proposed at the May meeting of the Council. B) Should the temporary sign ordinance amendment govera the usm of advertising balloons and banners for businesses and/or community special events? The Planning Commission concurred that the use of advertising balloons and banners by a single business or multi-use business should be covered under the temporary sign ordinance. Banners would be limited to the standards set forth for mobile signs at 32 s.f. per single surface; if two sided, a total of 64 s.f. If such banners are to be attached to buildings. Section 10.61, Subdivision 1 (G) must be amended so that the temporary attaching of banners to the exterior of buildings is allowed but only on a temporary basis with a temporary sign permit. A Q rtm ii: IS''-- ^;l: li' * ^ yi!'.- >^:‘ i’S ti":-. 'V- V; VV 7V .,•■■■ v'-L'ilx *\U * I ‘.V #■’ Temporary Sign Ordinance June 19r 1991 Page 2 of 2 The Planning Conunission agreed that balloons should also be covered under a temporary sign permit, but the area allowances would not be applicable for balloon advertising. In reviewing the sign codes of other cities, the codes do not provide standards for advertising balloons, nor is this specific type of signage addressed. Staff has been advised that this method of advertising is very expensive. John O'Sullivan advised that only O'Sullivans and Rick's Super Valu in the Navarre business district will probably make use of balloon advertising. Otten Brothers Nursery made use of banners at the time of the opening. Balloons have been used in the Long Lake business district on a temporary basis. The Planning Commission recommends permits be required and that they be credited against a property as one of the four temporary signs allowed for the year. All balloons shall meet applicable Federal and State regulations. In the case of special event signage involving the use of banners, flags, etc., signage should be reviewed by the Council as part of the comprehensive planning for the special event (i.e. Navarre Christmas decorations, special school evwnts, special Navarre business district events). The Planning Commission did not feel it appropriate for the City to issue temporary business permits for community-wide events: Council's review and approval should be all that is needed. Proposed Ordinance Aaendment - The original ordinance amendment has been amended to include now a temporary sign definition, as follows: "Sign - Business - Temporary, A sign perm..'w: - - for a limited period of time used to advertise or promote the interests of a single or multi-use commercial or industrial use. A temporary sign may be attached to a principal structure or detached. Such signage shall include mobile/message board signs, banners and advertising balloons that meet all applicable Federal and State standards." The temporary sign section has been eunended so that banners and balloons are considered temporary signs requiring permits. The enclosed ordinance is presented for Council's review and final action. - -> ' V V . rEV Xj ORDINAMCB t_r SECOND SERIES AN ORDINANCE TO AMEND MUNICIPAL ZONING CODE SECTION 10.02 AND SECTION 10.61, SUBDIVISION 1 (G) 6 TO ESTAI.LISB NEN STANT:JU>S FOR THE USE OF TBK7.*ORARy SIGNS THAT SHALL INCLUDE THE TBIPORARy USE OP BANNERS ATTACHED DIRECTLY TO A BUILDING flALL AND ADVERTISING BALLOONS Id. ^ h (H) The City Council of Ororo ordains as follows: The municipal code of the City of Orono is amended by adding Ordinance #_ _, Second ;ries; SECTION 1. Oronc Municipal Zoning Code Section 10.02 is amended to include the following definition; Sign - Business - Temporary. A sign permitted for a limited period of time used to advertise or promote the -nterests of a single or multi-use commercial or industrial use. A temporary sign may be attached to a principal structure or detached. Such signage shall include mobile/message board signs, banners and balloons that meet all applicable Federal and State standards. SECTION 2. Orono Municipal Zoning Code Section 10.61, Subdivision 1 (G) is hereby repealed and the following language substituted in its places G. Building Wall Signs. Signs shall not be painted directly on the outside wall of the building. Signs shall not be painted on a fence, rocks or similar structure or feature in any district. Paper and similar signs shall not be permanently attached directly to a building wall by an adhesive or similar means (tef*porarv use of such signs is permitted per standards set forth in SuboaraarapK H of this Section). Signs shall be considered as a structure or fastened to another structure. SECTION 3. Orono Municipal Zoning Code Section 10.61, Subdivision 1 (H) is hereby repealed and the following language substituted in its place: H. Temporary Signs. There shall be no moro than 4 temporary business signs issued per calendar year, and for a period of not more than 10 days per time or of the duration of the event promoted by the sign message, whichever is less. sign (includes h^»««ers or balloons), sign supports, or portable stand shall be removed from public view at the end of the period. Total area of the sign shall not exceed 32 square feet per surface (64 s.f. total signage allowed for 2 sided portable sign). Advertising balloons are not subject to area restrictions but must meet all applicable Federal and State standards,. . ... A , I P- Ll" • V'f*' • (■f;v 1^, r^ *•! ■. u'k:'k::: 4;-- ORDINMICB «SBCOHD SERIES - ContThere shall be no more than one temporary sign in any required yard area and if separate multiple signs are proposed, the total area of the signs shall not exceed 32 square feet. Temporary business signs require a building permit from the City. No such permit shall be issued by the City if a conditional use permit under Section 10.61, Subdivision 2 (A)(3) has been issued to a residential property. No temporary sign shall be allowed in residential zones unless permitted as election or sale signs under this subdivision. Multi-tenant buildings shall be considered as a single property for purposes of this paragraph, and the use of the single temporary business sign by tenants on the property shall bo the responsibility of the property owner or designated manager who shall endorse in writing, all applications for sign permits. The owner or manager of the sign and the owner of the property shall be equally responsible for the proper location, maintenance, and removal of the sign. All temporary signs shall be located on a property so that they do not impede safety by obstructing vision of pedestrians or motor vehicle operators. 8BCTIOE 4» Adoption and Publication. This ordinance shall take effect and shall be enforced from and after the date of its passage and publication. Adopted by the City Council of Orono on this 24th day of June, 1991# by a vote of _ _ayes and_ _nays. Dorothy M. Ballin, City Clerk Barbara A. Peterson, Mayor 1 _ _ t s s a 1 To: ^ ^ ^ ^i -- - -- ^ *-. -r:Mavcr ?e-3r3 ^ city Administrator Bernnaroscn From: Dalie: ’eanne A. Mabusth, Buildrnc i Zor.ir.g Admir.is tratcr May 6, 1991 Subject: Ordinance Amendments 1) teendnent of the Code Providing clarification of Municipal Facilities Use as It Relates .o Other Adjacent Municipalities 2) Proposed Amendment of Temporary Sign Ordinance /^*•^flinal review of the amendments was sched*:led before The original revxe of 1990 The Cxty had to lack of a quorum The public hearing for a°"i"5 »"®"^"®^g“htdSled before municipal facilities and tenpo^^ meeting. Public the Planning ’='>«“ and posted at the appropriate hearing notices £ oublic was present to address the issue :j^;i;ic^:r/a”y2r > - r!^t hrirei: ^i?Tn tirb-irb'-e Tr«tr ■ ifease review the ninutes of April 15th for their comments. isSfs": SiSLipa?””iUties Exhibit C - Temporary Sign Memo s r „ xvhlbit D “ Navarre Business District Petit Shlbit E - Proposed Ordinance - Municipal Pa«lities Exhibit P “ Proposed Ordinance - Temporary gn 1) T..... Of municioal faeilxties. (Please review Exhibit B for background on proposed amenoment.) It was the opinion of SiSTtSTioSing district. The the risk is obvious lands within orono. To ■unicipality to "•j'® Sse^lands within the City ofsis-fJJssi’fSsrx:-;..:» «• s-.r“’»r ‘,‘a:s; allow this use. ,'V i>. k’ '■f; [.r- ~-:r > 1 '-.• J,v r. ¥-t:/ r’'»- y".:• . y.. Ordinance Aroendr.er.ts May 5, 1?91 rage 2 cf 5 ^■'anninc Commission unanimously voted to amend rhe code ^ aH<Jiad ''■'a^'-v'no that muntctpa- !L£rv/.ci“ciJ light II ?hrcurr.nt municipal facilities study, it may not be the alptcpriate tiae to address such amendments. The enclosed ordinance amendment (Exhibit drafted per the Planning Commission’s unanimous recommendation. Taimorarv signs. (Please review ix.'-.ibit C for background on p]^Qpo8sd aniBndiii^nt •) The 1988 amendment of tlie temporary sign ordinance not worked for the Orono business community. One ® riliolth period doe. not worx. ^ SSmIIV *MiSf tt“alilouncripecial sales or openings and are only needed at the most for a two week period. niAa«e review the Navarre business community's petition (ExhJit D) 'Ihsy as^M be allow^l four temporary signs a year i??"“period o/ two weeks. Te PlI^^o VoaliiMion consider the customary mobile signs nsed at for a total of 64 s.f. Mr Wear owner of a multi-use business, found the proposedrdshM.Tr, ’s-iss building. Two of the Planning Commission menders "*'® 2Slt\%\*kVlVy ,®„rn%“a rtelS? Sttii*” alUVproiiforaling County Road 15 and 19 within Havarre business district. ...1, -it Ajr.sr.dneri-J May 6, 199- Page 3 of 5 The majoriny of fhe raptesentativa of the^Navarra^ous..^^^^^ codarit'doas oo*! :=aar. that eac^rusTness "^i^dingr -he pa-Vr^e we are not going to three months. The issuance of the sign can only left to the discretion of the business temporary signs will ^® building may have to apply ?«?ances”if"?hiy wiah to usa mora than four such temporary signs a yearm w The Planning Commission tha'sta^f'memo ordinance amendment as a«t. dated December 13p 1990 (Exhibit C). Staff attended ® retail/business loons for advertising. The use of of banners and ®P®®^»^^^®„„ within our City. Staff wouldbanners has become quite popul subdivision 1 (G) attachedSSk council to «viaw Sectio^n^l0^61,^^^^^^^^ „,as ”.p2r%nr°si»i'’”r Signs shall ^®,|rm:ant”''”f"blnnlrl S?Mc1fed ’trb^ildIngS ar^Vo be aTlowad, this section of the code would have to be amended. The Planning Commission ®^have Ise^en* al^ls^d under special advertising tec.hniqxies Banned ^ ^^^eed the it appears that25 s.f. If they are attached to tne^ ^ banner is tha coda would not rt.Wod there would appear to be no tesiporary. for just a 10 ^ ' .‘^vertlsing purposes. TheObjection for its use tor tempcrary that they gSfa^»:tn^d loVl ”, “VortV =« of 32 Safa As for the use of ' f^they °are tamporary signs are n^ f®?f™ce* —ey wLld be credited ^aone uadar the temporary sign ®' ,j „mr year. The code of t*** four allowed temporary si^ ihwiaht area* placement on would have to •*taj)liah »t««^ds an<§iorlng* hold structura or grada-laval, Ijve^tialng used in Navarre 5S"l"*aVcea^;*?rV.f.*“;t la“fit1Se ones we have seen us.d at Super Valu and O’Sullivans). '• • 1 ..> i. Ordinancs Air.er.dr'.er.-j Mav 6, 19S-1Page 4 of 5 Options of Action - Adopt ter-porary sign ^ the Planning Commission, as follows. rcoosed by tr.e najori-y There shall be no .nors than 4 temporary Tenpor^^^'^ 5ign_s_^ * , vear and for a period of not mor- signs issued per ^ „£ jne duration of the event than 10 days per „M=hever is less. The sign, promoted by the si^ _V*hil .-tand shall be removed from Sign supports, and “period. Total area of the public view at , -- aouare per surface (64 s.f. totalSign shall n4t exceed 32 square per s Silnage allowed »ided P"«^>%“^„quit®d ®"® no more than one “^are proposed, the total area and if *®P*”P® .,5T,d 32 square feet. Temporaryand if 32 square feet. Temporary Of the signs from the City. No such signs require a buildi J P city if a conditionalpe?mit shall be issued by the Ci^ ^use permit shell be issued by 2 (A)(3) has been permit under i’ poverty. No such sign shall be Issued to a 5^[ess permitted as electxon or allowed in residential 2°"?® Multi-tenant buildings sale signs under property for purposes of shall be ® n«e o/ the^ single temporary sign bythis paragraph, and the use of ^^® onsibility of the tenants on the ®‘’®^endorse in property owner ®f.siV oermits. The owner or writing# all owner of*the property shall be manager of the sign and th location, maintenance,equally responsible for ^be propel ®^ati and removal of ^^®. ^at they d'o not impede safety by oSS««t?ng ^^trio/ of pedestrians or motor vehicle operators If council concurs that the usests„"".rrva:.f..:r ........ follows: Subd. 1 (S) - Building "®“ of the building. Signs painted diractly on ^e -o-ks or similar structure Shill not be painted SimilTt signs shall or feature in any dlrSttly to a building wall bynot be rerwanantlv -- - -a ...eh signs isan adhaavT«-^l«r mau^s <:a"fnubiar.^.oh tt of tig;-«*»«wAardg set rorr:n —js-— r ^lexmitted Signs fastened to another structure. JXT be considered as structure * . ' l» 4" ^ ordinance Ar.e: May Or — 99A Page 5 of 5 [dr.er.rs If Counc to have the Planning Commission consider “‘°r under the temporary sign ordinance ainer appropriate to have uhe Plann signage in tneir detail Planning Commission did not consider nor addreai the use of boners in^^^ Commission and delay all action reco-.end.Won ^ ,„,„a„ent until C^ir.lon has had an opportunity t? <=»® banners and balloons for advertising in the City. be ore their nor 4 ‘a It*"* f ' / * ,• •• ■ » ■ .'. Sf ••i ♦ ■ ir---fa^r... ■■ m-' ‘'^.'f:' - -• , ■t"-hsm pi^E-r m- ■ ^IS." «=.s; V'.. ‘ •Sr-. lil-^P-''l^s--teri? To:Mayor Peterson 6 Orono Council Members Planning Commission Chairman Kelley Orono Planning Commission Mem.bers City Administrator Bernhardson \f ^ f.%/AProa:Jeanne A. Mabusth, Building & Zoning Administrate^ (p 4:- Date: Subject: June 20, 1991 Geotechnic Fabric — Clarification of findings concerning hardcover and use of such fabric The two members in attendance at the Planning Commission meeting of June 17 were present for the discussion of Council s recent directive regarding the use of geotechnic fabric and its impact on hardcover. Based on the questions raised by Plann g Commission members at that meeting, Goetten and Jabbour asked to have this item rescheduled before the Council seeking further direction from the full body of the Council regarding the use of geotechnic fabric on lakeshore properties. Issues to be considered: 1.Use of geotechnic fabric (unwoven) within 0-75' setback area - should there be limitations established? What is the environmental impact when this fabric is used in the 0-75', if any? 2. Other considerations. Isv I 'If ___rt.- i H-Yty *ri i- •1*; ; i' K H-: piS i <I •: Vii', •:K;' Ef->..: ft- ftft ■ ‘5'!^ 61391 . % TO: FROH: DATS: Mayor and City Council Mark E. Bernhardson, City Administrato June 13, 1991 1 % . .. ’* % *• \ \J SOBJBCT: Stubbs Bay Sewer Attachment A. Citizen Coi^nittee Charge B. Citizen Mailing C. Stubbs Bay Sewer Memo 2/28/91 ISSUE - 1. Determine what, if any, financial contributions or arrangements the Council may be interested in to defray the cost of the project to the residents. 2. Determine a method to find out if such arrangements are acceptable to the people in the neighborhood. 3* Determine whether further engineering work should be done on the project. 4. Determine what areas will be required to be included and what areas will be optional. INTRODUCTION - At the Council's June 10, 1991 Council meeting the Committee that had been asked to explore the issues related to Stubbs Bay sewer had requested, during public Comments, to have a time to discuss their work to date with the Council at the end of the agenda. Council granted that. After the information was given by the Committee, Council directed that the item be tabled until the June 24, 1991 Council meeting at which time they could review the background information so that they could be better focused on the issue. DISCUSSION - Issue #1 Financial Arrangements - As noted on page 30 of Attachment C discussions, projects in the past have generally paid for themselves within the project cost either through the payments by residents or the amount that investment earnings were able to assist in reducing that cost, except in the case of one project. The idea of the City either purchasing reserve capacity or directly contributing either out of general tax funds or sewer funds may be a way to reduce the assessment to an amount that may be acceptable to residents. Issue #2 Level Of Participation by City - Determination as to what leveT ol^ financial participation, if any, the Council may choose to undertake. insight provided by the Committee as to - • - - '--A bp^ ► r^’*-T 4 ■fi'- ■; K-r r , f,:. • ■*. > > • ^ fr' !r': *" .1 > \*-‘. .p- ^r'''v '■ pp what level of City participation might result in the neighboKhood's acceptance of the project, should help Council in making such a determination. Issue #3 Further Work - This is a function of whether the Council will go ”ahead regardless of the financial arrangements of the project or whether they will wait on the project until they determine if any financial arrangements are acceptable to the neighborhood. Issue #4 Inclusion of Areas - The following areas (see map) were include? as primary areas: Stubbs Bay Northwest Bayside North Bederwood Stubbs Bay Northeast Bayside East Including 5 East of Leaf Additionally there are other areas in the vicinity that have been considered as optional, specifically Oxford Road. Also others have suggested Christine Drive and Sussex Drive for potential inclusion. The Council considered criteria which primarily related to Bayside North for "opt out'* criteria for qualifying properties. If Council would like to leave out a whole area, this could be handled by an agreement that those areas pay the initial trunk charge of approximately $6,500 and that should any septic system fail that they all agree they will go ahead with the lateral and waive any appeals. The issue here is not just a question of stubbing off for future, but also Oxford, Christine and Sussex are 2 acre rural areas. The extension of the NUSA line in those areas requires Metro Council approval, that may or may not be difficult, in addition to the question of creeping "sewering** of the rural area in contravention to the intent of the current Comprehensive Plan and what differentiates these areas from other areas. ALTERNATIVES - 1. Accept the information. 2. Decide on financial arrangements. 3. Table for further discussion. 4. Select a means of **marketing'* any financial arrangements to the neighborhood to determine level of interest. 5. Direction as to what areas are included. 6. Direction as to whether Engineer should proceed any further or not. 1 I I f i •L •vi 1.- W:Kfm' «■« ;|£ffiv ;;• iftISS: i"'%fe- ''Si .;V “Sfc ... E^'i /' r . RECOMMENDATION - It is recommended that the Council, if they are TncTTned to participate in project funding, look at the concept of the reserve charge for areas not included but that this be funded initially through taxes rather than out of the sewer fund (relates to levy limit issues) and would be in the order of about $ per year in additional taxes. Further that no areas apart from the 5 primary areas plus east of Leaf Street be included at this time and that the committee be directed to determine if these are acceptable to the neighborhood. If deemed acceptable to them, the Engineer can be ordered to go forward with plans and specs etc. (deemed acceptable would be willingness to sign a waiver at the amount projected.) Arrangements could be made for certain areas to just pay the trunk charges in their area with a commitment to waive any appeals should a system fail in a neighborhood that would require replacement or substantial improvement. PROPOSED MOTION - Moved by seconded by the Council determines that they contribute $ Committee be directed to have to the project and that the ’% of waivers signed by the neighbors before the Council directs the Engineer to undertake further work on the project. Ayes , Nays cc:Jeanne A. Mabusth, Building & Zoning Administrator Michael P. Gaffron, Asst, planning & Zoning Admin. John R. Gerhardson, Public Works Director Glenn Cook, City Engineer i ■'\r 43C91.5 TO:Mavcr and Cidv Co’^ncil ■f: FROM Mark S. Bemhardson, Cidy Adninistravor DATS: April 30, 1991 SUBJECT: Stubbs Bay Sewer ^ * W 0 Attachment: A. Draft - Charge to Committee'' B. Committee Roster & Representation Map C. Ziesmer Letter of Agreement ISSUE !• Present to Council an updated roster of the Committee members serving on the citizen task force for sewer in the Stubbs Bay 2* Present for Council consideration a charge to the Committee to assist in their deliberations. 3, Present for Council review the draft agreement staff will be using in relation to the Ziesmer Variance. 4. Additional members request for task force appointm'.*nt. INTRODUCTION - At the Council's April 22, 1991 Council meeting they appointed a citizen task force committee to review issues ^•Xated to Stubbs Bay sewer. At that meeting it was indicated that staff would prepare a draft charge for Council to review to assist-in the direction of the committee. We have had inquiries froB other residents who would like to be on the committee, have been directed to write a letter to Council or come to the May 13th meeting. No letters have been received yet. One eoacem is that not all areas may be represented by the group in place (see map). DISCUSSION - Mike Gaffron has drafted Attachment A to address the scope olFTssues for the task force. Subsequent to the Council s April 22nd meeting, Mr. Gaffron has additionally provided backoround information to the committee to assist in their deliberations and staff roiains available to assist in any other infosMtional requests from the conmtittee. SIESMJbk VARIANCE - Because the variances to the septic_ code are strictly a zoning code issue and are normally starr administered, no resolution is required. However, staff has drafted a letter of agreement for the Zeismers to notarise, containing stipulations and conditions under may construct a tesqporary substandard septic system (Exhibit CJ. /4-i-l^ riff Ottp ^ ^G. • * \ ■ III > ''f'’i' . - ‘J. 'V'. ^ Stubbs Bav Sewer April 30y 1991 Page 2 of 2ALTERNATIVSS1, Accept the information. 2. Adopt the charge as presented. 3. Amend and adopt. 4. TaJce no action. 5. Table for further discussion. transmitted to the committee. ssAPnsKD MOTION • Moved by r seconded by _r that Council I^UPHs^ for the sWs Bay Sewer cmrens Advisory Committee to focus its deliberations with an initial response back to the Council by the forepart of July. Ayes Nays —. cc:Glenn Cook, City Engingeer John Gerhardson, Public Works Director Jeanne Mabusth, Building & Zoning Administrator Mike Gaffron, Asst. Planning & Zoning Administrator 1:?. *’i = v\’. V Wm-A wmm - . m.V !r' Li- ■' = - Q ■ STUBS'S BAY CITI3SNS' ADVISORY C0MMITT2B Statamenr of Meed - . , . ^, • j ^--------The City C^ncil has detarnined t:;at while many residents the Stubb's Bay Sewer Study Area have expressed support for*a sewer project, there appears to be a lack of concensus on the extent of the area to be served, as well as general concern on the part of the Coimcil and residents about the neighborhoods ability and willingness to pay the high costs of such a project. The City has proposed to serve properties east of Tonkawa Road, south of the Luce Line, and eastward to the Leaf Street area. The City has recognized that some neighborhoods within the defined project area need sewer more than others, but omitting some areas may raise the cost of the project for those remaining. A method of financing including a partial assessment and partial connection charge has been proposed by the City in order to limit the City's financial risk in proceeding with the project. This financing proposal has not gained the support of a substantial number of residents. Charge to Committee - ^ x_w. « , ..uXn to involve the residents of Stubb s Bay in the decision making process, and to assist the Council in determining whether and how a Stubb's Bay Sewer Project should go forward, the Council hereby appoints the Stubb's Bay Sewer Citizens Advisory Committee, and charges the Committee with the following tasks: 1. Review all information prepared and presented to date 2. Develop any additional necessary facts/figures/ information with assistance of staff. 3. Make a recommendation as to the scope of project that should be considered by the City, i.e. recommend which neighborhoods should be served and if possible, place a priorty status on which of these areas should be served first (or at all). 4. Make a recommendation as to cost allocation for those to be served. 5. Research the various methods of financing the Stubb's Bay Sewer Project, deliberate the alternatives, and ]ceeosuaend a preferred financing method that may be acceptable to both the residents and the City Council. 6. Work with the City staff and consultants as necessary to accomplish the above and make a written recommendation to t;he City Council by July 1, 1991 for presentation to the Council at their July 8, 1991 meeting. 7. Suggest methods to gain acceptance of the project by those in areas where the need is the greatest. , 6s\ f N A iy ^•V’^3^' K- '.k-r::-v'-y- P'. IK m» «i & ^‘maaa &.vy S«Mie«. CiT.^t^^/^tivtui^i C lt®^Terty^»i 4/» j|» *D«vft Rrr«Mo^k 2c»2r fPK^»r/jesr SAYsit>e ♦ -io4N- 3-1SO e^itoe Cm |-yy /.4»»fcMAA*. D<-. **^^**^1%M» Z/MMUt. dAvilbf ^"***t^4*^** |6»4UMirnr 377^ JpNM'tMinM 38Vr B/»t*<»is: • ^Co-c/«AiR '*«►* »rTl^ • ’ j • ‘r' "^***** *• Pfe ’r I J -I r ■ f’ 'r F>--- % ir ri. I'r , 'r- ? i: i?:-i. i..V*,- f' |: -*. i.. May 23, 1991 f •v Ernest B. Talbert 2160 Sandraia Drive Sarasota. FL 3358) (^I •># Dear Mr. Talbert, On April 22nd, the Orono City Council formed a citizens committee of concerned residents to visit with the homeowners who will be affected by the Stubbs Bay Sewer project. The purpose of the visit is to maKe sure that each homeowner understands the present situation and the options available for meeting each individual condition. The committee will report findings and make recommendations to the city council. According to current code, each property must have a second/alternate septic Site, In addition to a conforming septic system. Based on all available information from the city, when your current system fails^your only option would be to install a mound system. The costs of the various systems are enclosed. Also enclosed is the latest sewer cost estimate for your property for which you would be assessed If the city system is Installed. As you can see. there are some less desirable and more costly options than city sewer, and ultimately the sewer must come to the Stubbs Bay area. From a technical standpoint, municipal sewer provides the most adequate and permanent sewage disposal method for this area. It resolves existing and potential problems in a single effort. From an economic standpoint, septic system problems on some properties can be solved less expensively privately than with municipal sewer; but on a substantial number of properties, municipal sewer is the only possible alternative other than cost'prohibitive holding tanks or actual condemnation and demolition, as future septic system failures occur. We look forward to working with you on this very important matter. If you would like to contact us. please call 473-9036. Candy Rowlette Dave Peterson John Thiesse John Burger Todd ZIesmer Lee Harren Joyce Otten ^ vAr4/OT UfT r jTOBBS bay SAMITAiir SSWER PROJSC •flHAMCINC OF PROJTCT COSTS SXOBBS BAY HOMHSAST 0024 „ 05-117-23 13 0025 1. fROPBRTY IDEMTXyiCATlOM HO.^_ _ _ _ _ _ _ _ _ _ ___ _ 2. SZTS ADDRESS 2. OMMSIt'S NAME AMO MAILIMG ADDRESS 2160 Sandrala Drive Ernest B. Talbert Sarasota FL 33501 2. ISTIMATED BASE SAMIIARY SEWER CHARGE (TO BE SBECIAIXY ASSESSED) ISTIMATED AREA-SPECIFIC COMMECTIOM CSARGi (DOE AMD PAYABLE AT TIME OF CONHECTIOM qMLESS appeal waiver is SIGNED) $3,500.00 B. $3,230.00 g, PRZMCZPAL AMOOMT OF OPTIONAL COMBINED CHARG a ^ ib BE PXMAMCED BY THE CITY FOR PETITIONERS "ESTIMATED COMBINED SPECIAL ASSESSMENT $11,730.00 Mwat mxmt ioboole (based cm b i/J * rsiiaxiED ditebest bate ). IASI OMLY ^^f-HUnTwm base CHARGE ASSESSMENT AND CONNECTION CHARGE P1NAHCIM6 mXMCXlAL ZMTSRBST TOTAL PRINCIPAL INTEREST TOTAL $433.33 $433.33 $433.33 SS52.S0 I9BS.B3 $S1S.67 $949.00 $36.13 $782.00 $782.00 $7i?2.00 $997.03 $1,779.05 ^ $930.S3 $1,712.58 $66.47 $848.47 * Equals $148.25 per .... th for the first year. •• ■ v*V ‘ '■ itr COSTS OF VARIOUS SYSTEMS (1991 prices, estimates from 3 contractors who work regularly in Orono) 1. Complete Mound System Parameters:3 cedroom home, medium perc race, water taUaie less than 4 feet from adequate sice area and slopes. seasonal surface, System Components: 3 - 1,000 gal. pre-cast concrece tanks 1 - sewage effluent pump 1 - high water alarm system Electrical connections/components Mound (estimate 200 c.y. washed sand, 15 c.y. rock, piping, etc., 15 c.y. sandy loam, 100 c.y. topsoil) Installation/miscellaneous piping, etc. Estimated cost Range: $7,000 - $8,b00 Holding Tank System Components: 1 - 2,000 gal. precast concrete tank 1 - high water alarm system 1 - water meter Installation/miscellaneous piping, etc. Holding Tank Maintenance (Pump-Out) Costs: Estimated $80-120 per 2,000 gallon truckload (most pump trucks have 1,500 to 2,000 gallon capacity). Scenario 1:Water use without laundry, short using varied water conservation estimated 35 GPO/person niniroun. showers, methods: Scenario 2:Normal water use, with laundry, standard showers, standard toilet flushing: estimated 75 GPD/person. Assume a 3-person household: Scenario 1:3 people X 35 gallons/day/person • 105 GPD; 2,000 gallon tank capacity divided by 105; GPD - 19 days; 365 days/year divided by 19; days/pumpout ■ 19 pumpouts/year; 19 pumpouts/year x $100/pumpout — $l,900/yr s $ 158/mo Scenario 2:3 people X 75 gallons/day/person * 225 GPD; 2,000 gallon tank capacity divided by 225; GPD * 9 days; 365 days/year divided by 9; days/pumpout " 41 pumpouts/year; 41; pumpouts/year x $l00/pumpout = $4,100/yr = $ 342/mo Estimated Coat Range: maintenanee cost. $1,000 - $1,500 plus holding tank -i r. fe: - K'V' t;..'.r. “^=.. U'.':...ri^r- 3. Standard Traneh systamParametars;3 bedroom heme, medium to slow pare race, adequate depth ”o seasonal water table, adequate site area and conditions. Major System Components:2 - 1,000 gallon precast concrete tanks 300 lineal feet of 3' wide trench drainfield with drop boxes (estimate 50 c.y. washed binder rock) installation/miscellaneous piping, etc. Bstiaated coat Range: $3,soo - $6,700 "V ... ■ i J r wm 4jmie///nepr d TO: FROM: DATS: Mayor and City Council Mark E. Bernhardson, City Adniinistrato^t"' d February 28, 1991 SUBJECT: Stubbs Bay Sewer Attachment: A. Ziesmer Letter Dated 2/22/91 B. Code Section 12.30 Subdivision 4 Requiring Sewer Connection Within 16 Months ISSUE Determine whether Council would agree to a 15 to 20 year assessment deferral as requested by the Ziesmers. INTRODUCTION - have been on a area set aside interesting to tank, and that who are on the The Ziesmer's built a new home three years ago and holding tank ever since, although they have the for primary and alternate drailfield sites. It is note how much it has cost them to be on a holding information may be relevant to other properties brink of having failing systems. DISCUSSION - If the issue of Stubbs Bay sewer would be deemed to be "dead” for the next five to ten years, the Ziesmer's would have at least some use of a new mound drainfield system, and have it substantially paid off, before sewer was assessed. However, if Council expects to make a decision on the the Stubbs Bay sewer question within the next year, they could be hit with sewer assessments at the same time they are trying to pay off the septic system. An alternative would be to assess them at the time all other properties are assessed, but grant them a delay for a certain number of years similar to a Senior Citizen deferment, at the end of which time all principal and interest would start to be paid (staff has not explored whether this would b'* legal). Generating Interest in the Stubbs Bay Sewer - As Council is aware, ana as note<i in the letter, a group of individuals have been exploring ways to generate additional interest in and acceptance of the Stubbs Bay sewer project. Staff has explored options with this group and provided them with additional informational materials to assist them in generating interest in the Stubbs Bay area. The three strategies that may assist generating interest are: A. Require that any currently failing systems must go on holding tanks effective on a set date. B. The City could assist in some percentage of the costs by purchasing "reserve capacity" for future connections / PI outside the project area C. Pursue construction only of the higher density northwest and northeast systems, leaving the balance of the larger properties not served, with the City possibly purchasing reserve capacity for future use of the larger properties not served. ALTERNATIVES - 1. Accept the information 2. Table for further discussion. 3. Take no action. RECOMMENDATION - It is recommended that Council table this matter pending rec^pt of additional information from the neighborhood gtoui mtil the April 8, 1991 Council meeting. PROPOSED MOTION - Moved by __, seconded by __, Council table this nutter pending receipt of information until the April 8, 1991 Council meeting. Ayes __, Nays i t>- VV ..- '■;4' f?.;- =' _MT s 12.30 Subd. 4. General Provisions, ft. Treataent Requicea. Ml ?e«»9« ^enetatea wUhin «*."a\V/an^a l^islTsTorin an on-sit. systea aeeotaing to tb. provisions of this Section. s."s ss.^.; s™”‘“ »''•”"original construction or use. ,.«.r is .vailabl.^-or"S:ci:jrav;ai^^^^^^^ «Mcb have =• s?^« “su £ i?c ien?TpVn*‘’ianl" of Vu i ta“ble*“o il Sar^i^^/sr^sViVs without a variance thereto. Source: City Code Effective Date: 4-1-84 n variances. Shouia the City find that any of the 1 Variance applications shall be reviewed by the City upon written ropiest of tb. owner or the owner s aqe . 2. Variances, to all conditions and requirements establishe y tima of approval or thereafter. « «» =.»• ■» ;yis*c2J*f..S5Sr ^".s‘=m's s. .••?- « “• ORONO CC 493 (4-1-84) rrtKu^tt€TCT To: Orono City Council Cfonn: Todd & Mflrio Zissmor 3440 Bayside Road RE: Stubbs Bay Sewer Project Fc3 2 2 19S1 Dear Mayor Peterson & Council Members, laundromat take 'vmf showers, wash dishes by hand (even J*'® ® dishwasher), flush toilets only when necessary and more as we think of the . with Mike Qafiron, Mark Bemhardson and 3 other interested neighbors to get more SSSmtalSn and strategies to convince those opposed. This meeting lefl u® ®''®"® concerned that the sewer won’t come through lor quite a while yet, not without some flnancial help from the city or some typo of subsidy from the state. wm^mtto 20 yoar graco perfod so that we can get the septic system paid off before we would have to begin paying fbr the sewer. Please seriously consider our request and call us at #476-8364 if questions. We would appredate your prompt attention m dealing with this matter. Sincerely, / .... ____ . , . ' >;'■* f ■‘V> :- » It- %9-y ■;:f '-^' Mm»2SaSVi, -; ' '•-^^ mff:: -Mr-m liP J,,‘V . . >'p4).’‘ ■ ■ .' • n* i'»'•:’•» 1 • K - ^ y'/ / /. o o -^. . •**-» «»• \ ■ « • ^ > Vv - “ % /i^.;!V4, w V Ar (J- CITY of ORONO Mimkipd Offices Fott Offkc Box 66 Crvsuil Bav. Minnaoia 55323 January^?271991 Dave Peterson 2625 Fox Street Wayzatar HN 55391 RE: Stubbs Bay Sewer Project - Update Information Dear Dave: I*n sorry this has tak'^n so long to complete# however# I think the additional informatxon provided here will perhaps give you and your Stubbs Bay neighbors some additional facts# figures and expectations which might result in some residents reconsidering their opposition to a sewer project. Revisiting the "Site Capability” Issue The original analysis of "replacement capabilities" for existing systems was based only on the raw square footage available meeting all setback requirements. It did not take into account topography# soil conditions# or the type of drainfield system (trench or mound) that could be allowed based on these two site factors. In order to more thoroughly analyze individual site conditions# for each property I have listed the limiting site factors (soils# water table# slope/topography, shape of available area# conflict with existing system or disturbed soils) and indicated whether a trench system or mound system would be necessary given the soil conditions• Additionally# based on all of these site factors in addition to the available square footage# each property has been rated as to the "likelihood that at least one fully conforming system can be built on the site"# with the following rating system: 1. 2. 3. 4. Probable Questionable Not likely Impossible. (Category 4 systems without a doubt will need to install holding tanks at such time that the existing systems fail# if not sooner...see DNR shoreland regulation discussion below) TELEPHONE-473-73T • FAX-47V05I0 f'* • !'- h t^- U V I W>. it- U' -’J^. pAI*''' Dave Peterson January 22, 1991 Page 2 A listing of site factors and ratings for each property (property number keyed to nujfiber on property data sheets) is attached as an addendum to the data sheets from the original report. Although these ratings are somewhat sujective until actual site testing and measuring is done, I think they are probably 90% accurate. Of the 87 existing residences within the proposed project boundaries, 30% would have absolutely no replacement option other than a holding tank. Another 30% have only a minimal possibility of anything other than a holding tank. Another 23% are in a ■questionable* category and careful soil testing and site evaluation would be necessary to determine whether a system is feasible. The remaining 17% probably do have the ability to replace the existing system with a fully conforming system, which in almost every case would have to be a mound given the area's soil and water table conditions. Update on DlOl Shoreland Reguations As noted to you previously, the City has until February 1992 to adopt DNR Shoreland Management Regulations. The DNR has made specific requirements for sewage treatment system provisions which must be adopted. These provisions include a requirement that existing "non-conforming" systems be made conforming whenever building permits are applied for. While cities may have some leeway in determining what types of permits trigger the septic upgrade requirement, we should anticipate that any interior remodeling, room additions or new construction will trigger it. We would probably not require system upgrades for merely maintenance type permits such as re­ roofing, re-siding, etc. Since our meeting on October 30th, I have had discussions with various representatives of the MPCA and DNR regarding their interpretation of what is conforming or non-conforming systems. The definition of non-conforming systems will likely include those existing trench systems which do not meet the "3-foot elevation above water table or saturated zones" requirement. The ramifications of this are that for Stubbs Bay properties located less than 1000' from the shoreline, probably 90% or more of the existing systems will be considered as non-conformingr because, with our clay soils, most of the existing trench systems will not be located 3 feet above zones of mottling which indicate seasonal saturation. The effective result then, is that most Stubbs Bay area residents who want to improve their properties will have to make their septic systems conforming, which in a majority of cases probably means installation of a holding tank. V -•* v--> I ‘ ■ r • 1 • »■'. V.< • r \ . ■S- .’r. If: !?■*. i‘*i .■ ■ v^" Dave Peterson January 22, 1991 Page 3 The City has not yet adopted the required Shore land Regulations* but probably will a year from now. Presuming that the septic regulations are adopted as outlined above, there are three possible scenarios: or or 1. 2. 3. Expansion/upgrading of Stubbs Bay neighborhoods comes to a grinding halt. The majority of Stubbs Bay ends up on holding tanks as expansion/home upgrades continue. Installation of municipal sewers negates the septic issue. Additional Issues You had indicated in October that the information packet sent to each homeowner was complex and intimidating, and perhaps a brief factual follow-up letter to the neighborhood would be helpful. I agresr and perhaps we should meet again to discuss what specific information should be included. Another question that came up was the possiblity of waiving hook ­ up for those with new or conforming systems. This is something the Council would have to agree to, and so far they have not locked closely at this option. Hith two new Council members, and a number of major planning issues on the front burner at the moment (i.e. Highway 12, LMCD, Shoreland Regulations, and City Facilities) along with the relatively negative response from the Stubbs Bay neighborhood, I don't anticipate early Council action on the Stubbs Bay sewer question. I think you will agree that, based on the response to date, the residents are not willing to accept the high costs of this project. However, the Council might be convinced to go ahead with the project if the neighborhood was to come forward irith a united, positive statement of support at some specified level of cost participation by the City. If residents are given a better idea of what their real alternatives are, perhaps more will be convinced. 1 think it would help the Council if they are given a better idea of what dollar amount residents might be willing to accept. This would put Council in a better position to determine whether any City participation is appropriate. Please contact me at 473-7357 if you have additional questions, or if you wish to meet to discuss a possible mailing to the Stubbs Bay neighborhood. Sincerely, Michael P. Gaff^n Assistant Planning & Zoning Administrator Attachments KPG/lsv &j yggg:/^Aj::g^ __y4^_^Qi^?jgg20nS:^ l^lbg AJOftJ^ <Qni«^ Li-.: ift- ilf' 31?^^ ii" r|t'r.->- E'l; ■'. ■->;,i w i'*"’ i L V ^ • Additional vacant properties within Study Area: LOT com MO. LOCATtOO Q« DttcmimoN START ADDRESS XB ASSXCNBD BROPCRTT OMMR AREA, ACRES CCBOtEHTS • 1 •4 ^m9t at L«af St. Mo. of Baysido id. E. lot of pralltnlnary subd. w, lot of pralialnary subd. 93 Lot 9, BIH 9 Baysido Addfi. to LaMa Minaotonlia •3332* Bayaida id.Info aosearc^ Aftsoc. Inc. O.IS ac In^ludaa craak-sppoars unbulIdabla •9 SM comor# Oayaido/Baatlako St. tattlak. St.Ida Baall 0.11 ac Adlscant to craak-had a cabi.o at ona tina *’>N Lota 394, Blk 3 Tonka Ava.Ernaat Talbart 0.29 ac Potential to cosiblna with 199 # »Bayaido Addn. to Laka Niiifiatoafca it Loea S 9 9, Blk 3 Bayaida Addn. to Laka Mlnaatoiika Tonka Ava.Nra. A.L. Addison 0.29 ac Potantlal to eonbina vlth 997 it Lot i* Blk 4 Tonka Ava.Mr. A.L. Addison 0.22 ac Ineludaa H of vacktad ttraat 90 y Lota 17 9 19« Blk 9* Bayaida Addn. to Laka Ninaatonka *300* Tonka Ava.Jsfiaa Patrin 0.29 ac Rad a houaa at ona tlaa ny Lot 34, Aoditora Sttkd. 9303 *3410* Bayaida Rd.Vlncant Larson 2.3 ac Kay raqulra a lot width varianca, otharvita appaars vary bulldabla ”A/Bart of Lota 34 9 37 Aoditora BoBd. 1203 Bo addraaa aaairnad Carald Gustafson 2^Adjacant raaldanca on 1.1 ae li in vifa'a naaa Lot 3 Aaditota foBd. 1203 Me addraaa aaalonad florlan Starnar O.B ac dry •^y Lot 2 Biadal Co. •toBBa Bay Adda. a •3923* Bllaan St.John Pldgaon 2 ac Bulldabla without lot jraa or width varianca 99 «. 107* o( tttt. 1.] I 3. Blk 2 ■lUiiB. rark Tonkawa Rd.John HcOovall 0.71 ac Staap alepaa 9i Lota 0,9,10,11, BU 2, Biliaida Bark Tonkawa Rd.John McOowall 1.03 ac Staap alopaa C.. iU.X.'i' rtocli c ]f(^ IaA<> <3^A&K 1 1 eY /4-ft in.1 ABj:>Cht5 V Hr V 87 ABC H 3 ABC 3 s?A6cT>^n ■0 3 YD Me 3 . , V 1nA&-InMy\^\2. ABC.^,rr { h ABC 3 1U A*C 3 s / i rr'v-- Uicvit 9 f I: k: P'Iv: i:.0. I: l^v k- ... ^V - *;j. I V. TO: FROM: OATS: Mayor and City Council lark E. Bernhardson, City Administrator^^ >\ > \J September 14, 1990 SOBJECT: Stubbs Bay Proposed Sewer Project Attachment: A. Stubbs Bay Sev/er Memo Dated 8/6/90 B. Response Maps ISSUE - 1. Present to Council information regarding the response to date of parties interested in having the project undertaken. 2. Determine a course of action at this stage : the project. INTRODUCTION - As of September 15, 1990, which was the ■unofficial'"’’cut off point for returns (45 days after they were transmitted on July 31, 1990) the staff had received the followIng : The.V desiring sewer - Those objecting to the sewer - 31 No return received - 58 101 In addition to those in the main part of the project following responses were received in optional areas. the Oxford Road - 3 of 3 objecting South of Bayside - 4 of 6 objecting > 2 no response W: - H’' ■ is ■ At this point it would appear that the 70% level of interest will not be achieved. Interested private parties have indicated a desire to campaign door to door given this lack of results. Attaehaeat B illustrates those who expressed an interest both for and against. It is interesting to note that persons even on a holding tank have indicated they have no interest in a sewer project. ACTION ALTERNATIVES 1. Accept the information ife; ♦ _ .YV , / ii- |£:. £-^--- . W"'- B^-’- &;■’*Pi.v; ^H5‘- te tesiiv 2. Indicate interest in .uoving forward. 3. Direct no further work be done. 4. Table for further discussion. 5. Take no action. POLICY - 1. Develop language to eliminate any further developability of ppop^jfties in the area that do not have adeguate septic systems and alternates. 2. Impose a moratorium. 3, Direct the project be undertaken 4. Take no action. RECOMMENDATIOM - It is recommended that those parties interesed v#ith staff to develop additional information to see if that would be persuasive to their neighbors for participation in the project. Additionally it is recommended that Council table this until their October 22, 1990 Council meeting. PROPOSED MOTION - Moved by _ A . A seconded by that Council direct staff to work with interested neighbors in pi /viding Information and direct that the item be tabled until the October 22, 1990 meeting. Ayes __, Nays __. // 5 ■> 5 .fhr?iQMeL^r I - i u'— Y = ye^ I ^gsPoAJse" ^ J 4 A ' ? (41 y 7^ BAi Ale % t^iij [(^Sl pi PO // / i i^es 4> /Ci? CeS/^AJS'S^ 2^1 P^Ewii ». •• , » * (ff im ;<®3a fl ^4ra| EES3 BBS BAY J PART1^ 01) AYSIOE E PART* Ml .© eat wMtcii i m 1' ? >. □ (Boysrae Rood!) bounty Road Nh, t5'ft’fiV>3\3S37 4**« M - ^ m: n”.; U-, ^ ( / @ © a 60 1Ip Hi i .. 1 sr PART V © 'Vi @ ?K I' 1102} :_@.! 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V ■ !:,A, ’ ? i’. ■t^■‘ ■'ti:V'.V ;A'v^ -V A"' .} ' •:';n 4 490.*^ TOz FROM: DATE: Mayor and City Council Mark E. Bctnhardson, City Administrator April 4, 1990 SUBJECT: Stubbs Bay Sewer Project Attachments: A. Stubbs Bay Sewer Project Memo Dated 3/14/90 B. Series of Maps Labeled A Through F ISSUE - 1. Consideration of: A. Inclusion of properties presently not included. B. Consideration for excluding selected properties which are currently being considered in the Stubbs Bay area. INTRODUCTION - At the Council's March 26, 1990 meeting Council requested staff to provide criteria and provide recommendation for inclusion of selected areas and exclusion of others in the Stubbs Bay project. The original study area boundary criteria was: A. As shown of map 12 of Comp Plan/Sewet Plan. (See Attached Map A.) B. Refined by staff in 1986 to coincide with existing roads and physical boundaries: C. Map A and staff revisions purposely avoided north of Luce Line, west of Tonkawa, and south of Bayside (eastend) since these properties were all subdivided after the 1975 rezoning at greater than 2 acre density, with proven septic sites availc;ble and were relatively far from the lake. D. Areas east of Leaf and north of Luce Line were also excluded due to distance from the lake. DISCUSSION “ In response to the Council's request, the following reconienilations arc made: Required Inclusion: feels the criteria for required inclusion in this project should be: A. Within the study area as originally defined or B. Abutting the study area but under 2 acres. i L-- -ifii * - iiw II wThese pxopecties ace defined on Map C Optional inclusion; Additional properties which could be optionally includ«'d und<>c all the following recommended criteria ace shown on Map D: A. Abut either gravity force main or possible lateral. B. At request of majority of affected owners. provision of sewer will not allow rezoning. Total Exclusions: - Properties proposed for inclusion on Map^C but requesting to be totally excluded are cecommend#'d to b. excluded only if all the following criteria are met: A. Lot area is over 2 dry buildable acres. B. The property does not abut a gravity trunk or lateral (see Map E) C. Adequate primacy and alternate septic sites have been proven to exist (formal site evaluation required at owners expense). D. Applicant agrees to formally preserve the alternate sites by deed restrictions and actual practice. Map F is areas which are at least 2 acres of dry buildable and not abutting a trunk. Paxtifel Exclusions: Properties that meet all requirements for total exclusion except that they abut a gravity service into which they can directly connect, might be required timely connection by paying merely the 56,500 trunk charge over the terra of assessment, with a connection fee to be paid at the time of connection. This includes properties that meet all requirements for total exclusion but the lateral to serve them would be required to serve adjacent and nearby properties which do not meet exclusion criteria. In these areas of partial exclusion in which a^ septic systems in that lateral service area ate functional, resort attempt if the project appears to be grinding to a halt. E)«.v«iA.properties within the recommended "requited inclusion"/9 :-r ■/. f • ■ iaV' •a.:; ^ im' Wr feiS fmr-m^ m< ■ hhiix-r atf*a might mc*?t the total exclusion criteria (Map F). Of these, Vlzr^^ant lots. Of tht 11, 8 could be served by grav ty latecals leading to gravity mains that wouldyieed to hav . a lift Station constructed. All properties which pay a trunk charge would be included in a separate Comprehensive Plan amendment. The following residents have generally expressed that they wish to be excluded: Based on criteria the following would qualify for; Full Exclusion Partial Exclusion 175 Landmark - Barren - Letter 185 Landmark - Lyle - Letter 3620 Eileen Street - Whitman - Letter 3620 Eileen Street - Use - Letter 3965 Bayside - Blanch - Letter 3640 Bayside - Olson - Letter No No No Yes No No Yes No No Yes No Yes The following have generally expressed support for the project: 3845 Bayside - Thiessc - Letter 3750 Bayside - Burger - Verbal "3480" Bayside - Larson - Numerous phone calls The following is an indication of the possible sway in the numbei of units foe the project, based on potential exclusions an MtiSnal inclusioSs. This would indicate that the number of units could range up or down as much as 10 to 15%. Inquired Original Additional Design Inclusion Potential Per 2 Acre Map C Exclusion Oxford & Christine If all Potential Potential Optional Participate Inclusions Plus Optional Inclusions -6-8 * 77-79 13 Uc Lots -2-3 » 10-11 Bdkal Slits OT B- 11 » 87-90 13 100-103 U1 ALTERMATIVES - i, ^Indusc criteria for required inclusions. W‘m’9' I t': :4' I*.',,'' 2. Sclcjct altornatf* r‘?quir‘?d inclusion crit''ria. 3. Adopt proposed "optional inclusion" criteria p<^r Map D. 4. Srloct altnrnato "optional ir ’sion" criteria. 5. Tabic, 6. Take no action. 7. Not include any additional pcoperties. B. Exclusions 1. Adopt proposed criteria and allow total exclusion of those pcoperties on Map F that meet the criteria. 2. Adopt alternate criteria. 3. Adopt some or all of "partial exclusion" criteria, items 1, 2 or 3. 4. Table. 5. Do not exclude any pcoperties from the original. RECOMMENDATION - It is recommended that the criteria presented by staTF^ox inclusions and exclusions be adopted and thn properties listed be given notice if they are to be included, a notice to the optional ones as to the availability if they desire to be included and a letter to the ones for exclusion. It is not anticipated that the exclusions would have a detrimental effect on the total project of approximately 90-100 properties. PROPOSED MOTION - Moved by , seconded by _, that the Council direct staff to include the"Tollowing pcoperties in the project and further direct that notice be sent to the following locations to determine the desire for optional inclusion and further that staff be directed to exclude the following properties and that the following properties be informed that they will not be excluded from the project at this time. Ayes _, Nays _. Inclusions: Map C East of Leaf Optional Inclusions: Oxford Road Exclusions Allowed if Criteria Met: Christine Exclusions Not Allowed: ^f criteria for exclusion not n»et^ partial exclusion:----------- cc: Michael Ga fro** Asst Planning & Zoning Administrator 31490.6 TO: DATS: Mayor and City Council FROM: Mark E. Bernhardson, City Administrator March 14, 1990 SDBJFCT: Stubbs Bay Sewer Project Attachment: A. Stubbs Bay Sewer Memo Dated 3/2/90 B. Review of Properties Dated 3/23/90 fr - m P' ■ ''■if' W i ■ it. W. ■ H, 0.i ISSUE - 1. Review of 2 acre properties within the study area, particularly those requesting exemption. 2. Consideration of other issues as follows: A. Splitting zones further by laterals B. Properties east of Leaf Street C. Service/Exeinptions to the Blanche property DISCUSSION - At the Council's March 12, 1990 that they would present an analysis of the properties for which the o%mers had requested exemption. To understand how the current study boundaries developed, the 2 acre properties such those in Landmark were included but others such as Oxford Road were < ;luded since the of the proiect. This project was originally proposed in 1973 and at th time Oxford and Christine were undeveloped parcels, and Landmark nad not been subdivided, but containted structures with questionable septic systems. All areas of future development were excluded from the project «nsid«ation, with those that had either insifficient land or more than one dwelling on the land under common ownership, included. Projects subsequent to 1975 were 2 acre and given the City's Comprehensive Plan philosophy, are not required to be sewered, but those under 2 acres should be considered for sewer. CRITERIA - The following would be the recommended appropriate criteria for reviewing of these sites: A. Lot Size - Given that the Comprehensive Plan sets 2 ^cfcs as a unsewered lot size, anything less is Assunsd rccjulrQ sewer* It ■ ¥ B. Adequacy - Even with 2 full .'icres, that aceraao may not have adequate septic sites available. C. Experience - If there has ''ee.i a history of problc;u>, with the system, it wou'it be appropriate that the property be sewered unl^.-ss i*' could be proven that suitable alternate sites e.%ist on the property. D, Proximity - Given the proximity to a sewer line anything abutting it in this area would be appropriate t,w ser’’ed. The issue boils down to where the appropr i •-.g lire is drawn. The res t of the analysis contained as Atta<* ;<T;en*- " indicates which properties could be excluded at the 2 ac"e under specific conditions. All the others are reccmmenc •: for inclusion as they are below 2 acres and in close proximity tr- the sewer. Issue #2 Related Issues A. East of Leaf Street - The properties had previously not been included in the study area analysis. However, as indicated in Attachment B most are substandard older systems, and have questionable replacement capabilities. The cost of construction to include them is substantially less than their prorata share of the project. B. Blanche Property Mr. Blanche had indicated his concern as to service to his property. An alternative has been developed to avoid this screening remova 'at he was concerned with and as such could be appropx .ately included ir the project. (Part of this issue was that the main stub that would go along Bayside would serve only him at a rather substantial cost. The City can either do that or a separate private service to the main on Westlake Street.) Policy Alternatives Issue 1. Inclw.de all the properties in the original study area sub<* vision. 2. Exempt all the properties tt it. have requested. 3. Exempt selected properties under specified conditions of P' ving capability to solve future problems on site. 4. Charge properties a trunk charge ravner than a lateral charge with specifications and conditions for when a lateral is to be constructed. 1^' &t f. ■- V • *r Issue #2 “ Tjn-*.ral Subdistricts - While this may bring down the average cost srii^cted pro^e Tties it would be appropriate that additional study be undertaken. B. East of Lear Jtreet "T. Include 2. Exlude C. Blanche Property 1. Exclude 2. Extend the service chif^e the3. Serve with long private service which shifts the burden from the project to the owner. \CTION ALTERNATIVES 1. Adopt recommendations 2. Amend and adopt. 3, Table for further discussion. 4. Take no action. RECO’ iNDATION “ It is recommended that the Co”ncil include in ^ of those properties that do nc have a full 2 ore. ?htr.U in tie proximity of the project and that would iSIlude the 5 parcels east of Leaf Street together with Mr. Blanche's property and all 2 acre properties abutting the main. Tn it is recoiiiinsnded that a latter be sent to thos . on 55ford Road to dJ* ermine because cf their proximity to the lake ?f thty h.»r.n in«rest i: being included in the project, advising thee of the general cost estimate for inclusion. It is recommended that propert. es south of the It jr?ec"»lnded that p-operties on Christine Drive ^ - - -- - iect. It is r'*commended that any study 2 acres which does not abutt a trunk line t and proven alternate sites available and , be excluded at the request of the property excluded from the property in excesf and which has te formally preserve owner. PROPOSED MOTION - Moved by _r seconded by ^5® Bavside -•ir Hd *Sd € ^ .Pm TO: llfi A FROM: p ■DATS: C' L SUBJECT: Mayor and City Council Michael P. Gaffron, Asst. Planning & zoning Admin. March 23, 1990 ■V .“V'' .r.- Wf fl.; ■ k'' * I. r 4 ■: T i< 1»* I - t-*’ •_» A • {!fh a*: Wtm; I have reviewed specific areas for inclusi -i or exclusion from the proposed sewer project. Those areas are as follows: 1. Properties east of Leaf Street and south of Luce Line 2* Oxford Road properties (including two lots south of Bayside Road) 3. Christine Drive 4. Eileen Street 5, Landmark Drive area Discussion - i. Properties east of Leaf Street# There are five c-listing developed lots in thfi^area, three of which abut Leaf Street, the other two being in a second tier 200' eastward, served by private easment driveways. These lots range in area from 0.60 acre to 1.50 acre. A brief anaylsis of each property is as follows: A. 340 Leaf Street - With a lot area of 0.60 acre, this property contains a 6 year old standard mound system which is performing adequately, but it is questionable whether there is room on the property to replace this system. B. 360 Leaf Street - With a lot area of 0.71 acre of dry land, this lot contains a substantial pond whicn tfliminates the possibility of a replacement mound system, which likely would be required due to the wet soils in the area. The existing substandard system was installed in 1958, and is currently working adequately. C. 370 Leaf Street - This property is the second tier, and is 1.5 acres in area. The system was constructed in 1954 and contains one tank with a fairly small drainfleld. The existing system exhibited slight surfacing in 1986 but has apparently cleared up in the dry years since. There is likely a least one additional site on the property were a mound system could be developed if the existing system fails. cv ’/ V ■k- D. 389 Leaf Street - This 1 acre lot is also in the trench drlinfifld"'system p\''Gba'bry"iri94o!' There have been no apparent problems with the system. .^he Lester loam soils mapped suggest the possibi11 ty c.^a trench replacement system, however, slopes o^. 6 to 1^ on the lot would make a mound system questionable if soil conditions ultimately dictate a mound would be needed. B. 400 Leaf Street - This property is 0.83 acres, and the existing trench drainfield system, installed apparently in the 1960’s, has exnibited no problems to date. The wet soils mapped on this lot would require a mound system, and one or two replacemenc sites mi^ht b feasible in the northwest quadrant of the property. Recommendation 1, If the City extends a pipe around the Bayside/Leaf Street corner to serve the Thomas Meyer residence (a 1.77 acre, good Mpllcement capability- lot at 345 Laaf Street), then the properties at 340, 360 and 400 should also be served. between 360 and 400 Leaf. 3. Doing item 1 would possibly provide capability to extend northm'smsmiimm there would be a capability for future connection. 2. Oxford Road Properties. This area contains 10 developed 2 acre building sites, «hich fi are lakeshore lots. 4 of the 10 lots abut night conceivably abut the sewer if it was constructed on the south side of Beyside Road. apparently subject to occasional excess water use. 4 1 w- r ■'N-- t/" H s'-:. E 6i «::• tV r. r t'I:a! ir' \’-J -m RECOMMENDATION 1. I would certainly not recommend against including the Oxford Road lakeshore properties if the property owners wanted the sewer^ although there is no compelling need for sewer. Since a number of those house are lower than the road, it might be most advantageous for their hook-ups if the pipe was between the houses and the shoreline. 2. The four houses that abut Bayside Road again have alternate sites available and have no compelling need for sewer, but could easily be served by a line along the south side of Bayside Road, Alternately, service stubs could be jacked under Bayside to serve them from a line north of the road. 3. In the two scenarios above the residents at 500 Oxford Road would not be served but this property appears to have alternate sites available. J. Christine Drive. - These four lots have recently developed, all being 2 or more acres in area and all using mound sytems. Bach lot has at least one alternate site available. There is no compelling need to sewer these properties. If a sewer line is Installed along the south side of the Luce Line, stubs would have to be bro ’.ght to the .rth side to serve these homes. RECOMMEfDATION - There is no need to provide sewer to these properties at this time nor in the foreseeable future. 4. Propsrtiss requesting exemption from sewer project inclusion; A* 3620/3630 Eileen Street The Whitman property at 3620 Eileen Street has been calculated to contain 1.80 acres of land. The existing system includes 2 tanks, a pump tank and 1,000 sq. ft. of trench drainfield installed in 1975. The system has never shown any visible signs of failure. Even though this lot appears to have some extremely steep slopes on three sides, there is ample room for drainfield trenches to be extended or replaced if the soils information dictates that trenches would be feasible. However, if the existing trench system falls, I would not be surprised to find soil conditions dictating that a mound is necessary due to seasonal saturation zones (which are possible even on this hill). The only apparent area with slope suitable for a mound is at the northwert corner of the lot, and this area could contain only one mound system at best. The Isles property at 3630 Eileen Street has been calculated to contain 2.05 acres in area. The system consists of two 1,000 gallon tanks and 1,200 sq. ft. of trench drainfield Installed in WMu'-y . . . •r\ ■■ 1978. The sytem was inspected regularly since inscallacicn and shows no history of past problems. This property again has ample room for replacement trench drainfields if soil cond-tions will allow trenches. However, if soils dictate chat a mound would be n.ed.d, the only flat atea available f ^ house, and it is unknown whecner tne soils in this area were disturbed during construction of the home. RECOMMENDATIOW! Both residences have functional crench drainfield site. those sites. This night be a possible method for exclusion of the I8l«8*s property which exceeds 2 acres in area. 5, Barren Property at 175 Landeerk Drive^ Mr. Barren has requested exemption of his 2 + acre lot. 1511. a^Vp^ro-^a'’airrnitr:ii:d site available. RECOMMENDATION. ^^ compelling reason to provide sewer to this drainfield septic system with limited area for replacement due to being surrounded by wetland on 2 sides. if this property s served with sewer, it would be hard to justify not serving the Barren property, since both could likely be served by the same pipe. Due to its limited acreage and proximity to the wetland, iUri“n\" .‘’n'd ‘'d*rcu‘n°enl”a'‘bV/n^ iT»il%o^*sfoV\h'’/b‘'':d;g"i:?: alternate sites are available for all future needs. SUMMARY OP RECOMMENDATIONS; .....1, Yf the City extends a pipe up Leaf Street, properties east of Leaf Street should be served. all 5 2. Properties south of Bayside Road on Oxford Road do not exhibit a compelling need to be provided with municipal sswer, but might be included at the option of the neighborhood. c^7 <4#^ ^ '..'....AitM'Aa ' > - %■: .*r' :’;fr. ■jl !:■- 5’-''-- ^';‘- •Si, '^k I' i-i-' im- K-J'>'m k?J!RV>i *|'S . ■ m ii • ti*' ’ *‘* I r, 't )•■*» .• fin :v f'' * ' fev 3. Christine Drive. These properties have adequate existing systems and alternate sites and there is no compelling need to provide these properties with sewer. iiSSiWexclusion of neighboring properties. The property at o630 Eileen could be considered for exclusion if soi 1 testing was provided thefc proves there is an alternate site av ailable^ an documentation to show that site will be protected. 3620 Eileen is less than 2 acres in area. On that basis alone 1 would recoromed against exclusion# although Council migh wish to consider exclusion under the same condition or alternate site proof as for 3630 Eileen. '.t-< ■ M:fit:- P t-i'fi -fi-. 'V' T - Q r, TO: FROM: DATS: Mayor and City Council Mark E. B«*tnhardson, City Ad:ninistrato^’ March 2, 1990 SUBJECT: Stubbs Bay S<»wer ?roj«=*ct Attachments:A. Stubbs Bay Sewer Project Memo 1/31/90 B. Project 73-1 Memo Dated 9/23/75 C. Whitman Letter Dated 3/1/90 D. Herren Letter Dated '’/5/89 ISSUE - 1, Outline process steps for Council to consider if this is the appropriate route to go. 2. Provide opportunity for review of the letter and draft p«»tition prior to its transmittal to the area. 3. Present information relevant to any City contribution to the project in advance of the letter being transmitted. 4. Present Council with letters requesting exemption from the Stubbs Bay project. INTRODUCTION - At the last Council meeting information was pl^o^vTcIe^ras a follow—up to the January 30^ 1990 meeting with the residents w' Stubbs Bay. DISCUSSION - In addition to the discussion of issues out :ned in Attachment A the purpose of this memo is to expand further on the history of past projects and uhe city's level of financial assistance in them. Going back to the I960's when sewer was first introduced into Orono there have been ten bond issues covering 21 sewer project areas. In all these projects except for the 73-1 project, the projects were projected to be paid by funds from the project area. The exception in 73-1 was made in two respects. One ^as the bond issue included the acquisition of capital equipment for the sewer system and the second having the city paying for assessments on lots that they did not want to have developed. (The alternative was to shift the entir*^ cost of these undeveloped lots back onto the rest of the lots in the project but the determination at the time was that it would not be fair to the residents.) The second category are reductions after initial assessment. This did take place in three projects as follows: ■•.■Am Pcoject 80-1 - In this pcoj*“Ct th^ original asspssm«*nt had been made prior to the project completion. The City subsequently reduced the project assessment to reflect the actual costs of the project. Project 73-1 - After the initial assessment the project assessment was reduced by the City prior to a final Court disposition for those who participated in the appeal process (123 of 266) parcels in the project with the possibility that the city may have to pay for additional assessments over and above those that they had picked up on the front end. This however, was not required because the combination of a refunding of the bond issue for a lower interest payment, prepayments and high interest rates in the late WO's^ Cover<»)the entire cost. fci;: Project 85-1 (Crystal Bay) - This was the second project according to the records that went to Court as an appeal and which was reduced because of that. It is the only project that the amount of the assessment reduction has made it necessary to levy taxes to fund the debt service. The following represent the area served and the approximate per unit costs of the projects and the year in which they were done; PROJECT AREA SERVED ASSESSMENT 1963-lA/B Navarre Area Sewer Plant $225.00/'w.nit 1963-ST/LS Navarre Area Sewer Lines $110.00/Acre plus $8.00/PF (Front Foot) 1964-LS Navarre Area Sewer Lines $225.Q0/Unit plus $8.15/FF 1965-LS (Fagerness Point) Sewer Lines 7.. • $225.00/Unit plus $8.76/FF 1965-LS (Sandy Beach) Sewer Lines $225.00/Unit plus $12.00/FF f 1967-LS-l i , -t,- Orono B.S. & South Side of Hwy 12 from Willow Dr to Old Crystal Bay Road - Sewer 1976-LW-l - Water $60.00/Unit plus $5.99/FF $1050.33/Unit plus $7.79/FF w -it- 1969-LS-l Shore Hills Sewer Lines - Navarre $225.00/Conn (Connection) plus $3211.33/Unit f *•' ■ i-f ■:\v- r* = -t W-" ^vV- ■;i- IIt- if..-. ■p: P-’ - i. ■'V" '■'i" V.- m ft. PROJECT AREA SERVED ASSESSMENT 1969-LS-2 1969-LW-2 Chevy Chase (Area abutting Wayzata) - Sewer Lines Chevy Chase (Area abutting Wayzata) — Water Lines $2300.64/Unit $1124.49/Unit 1970-LS-l Saga H.< 11-Forest Lake Area Sewer Lines $225.00/Conn plus $1270.00/Unit plus $7.80/FF 1970-LW-l Navarre Area Water Service Cocjnercial $870.00/Unit plus $8.70/FF 1970-LW-l Navarre Area Water Service - Residential $580.00/Unit plus $5.89/FF 1971-LS-l Dunwoody Avenue Sewer $225.00/Conn plus $1270.00/Unit plus $7.80/FF 1973-1 Co. Rd. 135, part North Shore Drive, part Hackberry - Sewer $3087.24/Unit plus $14.64/FF 1980-1 1980-1 1980-1 1980-1 1980-2 Minnetonka Bluffs Sewer West Ferndaie/Co Rd 15 - Sewer Orono Lane Sewer Co Rd 15 Marinas Sewer North Shore Dr/Scotch Pine Lane Sewer $6700.00/Unit $19,584.00/Unit $12,546.00/Unit $5223.00/Unit $18,466.00/Unit 1981- 1 1982- lA N Shore Drive/Highwood Sewer $8391.67/Unit Navarre Area - Livingston Ave Extension, Lyric Ave Extension (Old Co Rd 15 Drive-In Theatre) - Sewer - Water $2611.82/Unit $1566.51/Unit 1982-lB Navarre Area - Northern Ave - Sewer $225.00/Conn plus $2000.00/acre plus $150.00/Dnit 1983-1 Orono-Mediea Morningsid..- Long Lake Bypass Sewer line "D $825.00/Unit (At time of connection) 1985-1 Crystal Bay Area Sewer $9235.00/Unit Reduced to $5500.00/ Unit on appeal projects*^did*end up paying forthemselves absent the contribution on the front end for the assessments on lots that the City did dSl e’lljped! 7h ey ^ou Id^be h a r g e7 a'’ f u7l i t*2o n n e cVi^5 ‘n "charge .'4 ?T • ' Which would include? th<» int»»cest cost of money.) mternatives - Issue 1 -Process ~ (Refer tc Attachment^A) A. Undertake process as proposed. B. Utilize the Crystal Bay "Process C. Develop a different process D. Take no action. E. Stop the project consideration. Issue 2 2 Letter Draft. If the process is undertaken: A. Make any amendments prior tc transmission. 1:'B. Direct it not be sent. C. Table for further consideration. Issue 3 - City Contribution ^ the Project^ Deci<ie on an amount. 1. No contribution. :'vf Ft*- 2. Equal percent '•e to Crystal Bay. 3, Equal dollar value to Crystal Bay. 4. Select- o.. •"•me other basis. 5. Table discusr n. Issue 4 - Requests for Exemptions from Project ' “ 1, Consider and exempt. 2. Table Cor further consideration 3. lake no action. actions. • nrnr<i>««i - It is recommended that the process proposedissue #1 2 ££2SSfi® -ink aa much as^STthTs project, which limits the city s JlMlbl. b. th. oni that 1. und.ctak.n. City - Based on the past Coui "the project will onJy .1 f: it;-* r,'-- - ;:;-^... , . f* r*'^: IA •*■*< '^f, •■'■ .* . ::^v rH-? '.i - & ^<‘-‘ t. < » * : . h::^‘ ?/« V* . • V'<*s- 'P^ .;-•■■ rj.‘ ■■ "i". p. -■ 'f- go ahead If paid fot by the residents in the area. Issue §4 ~ Reguest staff provide infocmation as to status of 2 acre properties currently in the designated project area but not directly abutting a trunk line as presently proposed and any criteria exemption. PROPOSED MOTION - Moved by » seconded by _, that the Council having reviewed the information direct staff to continue the process with transmission of a letter to the residents including the cost?' .ts and special petition and that they indicate the t is expected to pay for itself and that staff provide O. with information regarding the statu- of 2 acre parcels whi- not abut the proposed trunk. Ayes Nays cc: 0:. % Glenn Cook, City Engineer John R. Gerhardson, Public Works Director Jeanne A. Mabusth, Building & Zoning Administrator Michael P. Gaffron, Asst. Planning & Zoning Administrator Thomas Kuehn, Finance Director 'V.. I, ■■ i • k E' TO: FROM Mayor and City Coancil /> Mark E. Bernhardson/ City Adninistratof DATE January 31/ 1990 SUBJECT: Stubbs Bay Sewer Project Attachment:A. Stubbs Bay Significant Questions - January 30, 1990 Meeting B. Stubbs May Memo Dated 1/16/90 C. Stubbs Bay Letter Draft . D. Draft Petition and Special Assessment Jaiver E. Letter from Terry Olson ISSUE 1. Provide a summary of significant questions from the meeting on January 30th. 2. outline process steps for Council to consider if this is the appropriate route to go. ^;tiVirn^^^o?^?rrt^“/anl.^^t;!\^^“thfar?a". 4. Present information relevant to any City contribution to tne project in advance of the letter being trasmitted. ;nca%'la%ed 'the V-sen^t “n |^om"\\s^^^^^ forum was opened up rj,e previous meeting there^ w”re wme nero^erth^t are summari;:eu in Attachment A. discussion reabrlcted without it. It «. indicated in the <>i«“?»i?\Vl"«Vk%VrV«TlYng°to"stgn the project if ’«» process of petitlin and'sighing tbC walveVfor a *PYi“=,“S2S%V\hV pVoj\cf w I II 4. ^ . ty I. ^Ip r-- '■ ^! V- i - f ‘■'a y i'^y' I; P F-‘- m ^ ■ -;.'i >i ■ - rl\' ;.i ?:v- i'' &.U-?'^vI-rr »•' VI to decide it after a significant amount of litigation. Issue #2 - Process - The process that was undertaken on the Cr'ystair “Bay project was one in which although the City had discussed a contribution, the City undertook the following steps: 1. Hold the public hearing 2. Adopt the project 3. Adopt the assessment 4. Allow the 30 day appeal process 5. Have the Courts determine the benefit to the properties (and hence the amount of City contribution) As an alternative process in the Stubbs Bay area a revised process is suggested to limit the City's risk in two ways: a. Avoid the possibly non-recoverable expense of undertaking the plans, specifications and bidding process (which is approximately $20,000-$30,000) by getting a committment to the project by a substantial majority of the people in the area, prior to ordering plans and specs. b. Limit the risk of substantial appeal waivers by; 1. Minimizing the actual assessment to an amount similar to the amount determined by the Court for the Crystal Bay project, with the balance being a connection charge- 2. Not ordering the project until the risk of appeals has been quantified. ^ proposed process to do this are a follows: project Petition ~ Send out a letter which contains the petition and a special waiver. 2. Plans and Soecifications - Await receipt of upwards of 10€ app^ 1 waiVersI ll a lesser amount is received and it appears that few, if any additional ones are coming in that it be reconsidered by Council to analyze the risk and determine if they want to go ahead with the plans and specification expenditure. If the project does not go ahead the City funds that expense. 3. Code Enforcement - As an optional step council could consider further restrictive development controls in the area as to expansion of homes related to both zoning and septic together with giving a deadline for all those with failing or severely nonconforming systems to go on holding tanks. 3J f fr (V-. 1-v--‘- ■*^v^ -, A-^- A ■-V i;r • . *. WA. .V-^l^ 'i\‘ /•’..■ ‘ K'tk..w- t. Ik. |t:^ IIWfA k- : U : r'r f;^>^ t'-.v ;o- I f-t ■ ii 4. Bidding - If sufficient numbers of appeal waivers are received, order plans and specifications and go to bids. 5. Assessment Hearina - Once bids are received, hold a hearingfor the special assessment and adopt the assessment. (Subsequent assessment can be made if additional expenses are incurred.) The vote for ordering the project would be a simple majority of the whole Council since there would be at least 35% petition. 6. Determine Number of Appeals - The appeal period after the adoption of special assessment is 30 days. Once that has lapsed no further appeals can be made, if the notification has been given in that time period. 7. Ordering the Project - Based on the appeals the City can then determine whether it desires to have the project ordered or not. 8. Project Construction - Then the necessary contract and financial arrangement can be done. Issue #3 - Letter to Residents - Drafts in Attachment C and D attempt to outline totheresidents the decisions that they individually need to make. One option is that in two areas the laterals may not have to be put in if the residents agree to sign the waiver for the trunk portion of S taf f IS reviewing having easement agreements signed prior to project. Issue #4 - City Contribution to the Project - The City can decide whether ft desires to financTally participate in the project. This decision can be made: - Prior to the letter being sent out o At the time of the special assessment hearing or - After the project has been ordered and reassessment lowering the assessment could be done Options include: A« Project Area Pays All Costs - For nine out of the ten projects the City has done since 1963, Crystal Bay is the only one in which the City (willingly) participated, due merely to City properties being involved. This is in light of areas that paid upwards of $20#000 a unit (in 1980 prices}. Based on this precedent there would be no additional contribution to the project. B. Equal to ^ Percentage Share of the Project of Crystal Bay - Based on tEWpercentage the City ended up paying in Crystal Bay (40%) the principal amount of the Stubbs Bay payment would be i:-:'V . . . . . . . ii i 1 i 'fi S: r>i' <r‘/ ■'- f.* af'iv j# r'’-'‘ Sr. ^.*'. :v-- . - V •• • > ^ #■w^-- i¥v '••K- $530,000 with the interest for that principal being $450,000 for a total just under $1 million over 20 years. C Eoua] Dollar Value as ^ ^ Crystal Bav (escalated for C?I) — This wo uT3 resu 1 1 in a principal of $375,000 and an interest Ot $300,000 for a total of $575,000 in 20 vears. o ritv Pavs All Project Costs - To warrant such an expenditure Council woulSriiicely want to amend the Comprehensive Plan to reflect this major change in philosophy. ALTERNATIVES - I33ue #1 - Summary of meeting questions and responses. A. Accept B. Comment. C. Suggest policy or change direction. Issue #2 - Process. A. Undertake process as proposed. B. Utilize the Crystal Bay "Process C. Develop a different process. D. Take no action. E. Stop the project consideration. Issue #2 - Letter Draft. If the process is undertaken: A. Make any amendments prior to transmission. B. Direct iu not be sent. C. Table for further consideration. Issue #4 - City Contribution to the Project. Decide on an amount. 1. No contribution. 2. Equal percentage to Crystal Bay. 3. Equal dollar value to Crystal Bay 4. Selection on some other basis. 5. Table discussion. 'ftv- I i i RECOMMENDATION - Issue #1 - It is recommended that the Council, having made any commen'ts or had any further questions regarding the summary, accept the information. Issue #2, #3 and M " Table for further discussion at March 12, 1990meeting. PROPOSED MOTION - Moved by _, seconded by _, that the Council pgvi^wed the information table further discussion to March 12, 1990 meeting. Ayes _, Nays _. cc:Glenn Cook, City Engineer John R. Gerhardson, Public Works Director Jeanne A. Mabusth, Building & Zoning Administrator Michael P. Gaffron, Asst. Planning s Zoning Admin. P’lvn- h-m; , ‘f * .t ' f; > 1 J-r 1L SUMMARY OF QUESTIONS - STUBBS BAY SEWER MEETING DATED 1/30/90 Following are major questions and -esoonses to those questions from the last meeting. Further significant questions included the following: 1. Why are certain areas included in the project and other areas excluded? A. Two acre - There are certain two a re properties that are included in the project because of their proximity to the necessary trunk system route (specifically those in the Stubbs Bay north area). This is in part also due to decisions defi-ning the study area boundaries made several years ago, when this area was identified as critical based on lake adjacency. Other two acre areas such as Sussex will not be included and it becomes an issue of where the demarcation is made. The area for Oxford could be included because of the lakeshore (however it was indicated by a resident of the Oxford area that at the present time six to eight residents are opposed to doing it.) B. What about inclusion of 2 additional houses to the east of Leaf Street? There are two houses that are served by a private driveway further east on Leaf Street, staff is presently exploring whether the five total houses east of Leaf Street should be included based on their septic capabilities. C. Cygnet Place - Presently Cygnet does not require service as any failing septic systems have been corrected. The Inclusion of this, however, in the project would not substantially lower the cost of the project in Stubbs Bay. Any purchase of capacity for future development of a Cygnet Place sewer would by the same rationale require the people in Sbubbs Bay to pay a portion of the capacity on Tonkawa and have those rebated so that in effect it may not be to any gain to those in the area. Additionally Cygnet will be an expensive place to sewer because of the existing topography. 2. There were comments regarding the specific design and r. ir.r' ••!rV IVI :*' r•• r";m- t K . nV 't'l!m, ^ f- 3. specific property concerns A. Fred Blanch prooertv/Bavside - This property owner was concerned that the service to the property would require the taking down of a number of trees that presently provide a substantial screening to his property. Staff indicated that they would work to develop a solution that would not necessitate removal of that significant screen. B. laving Trees/Minkema property - At the corner of Leaf and Bayside there was concern because of the depth of the line that the individual's trees may be destroyed. This may be accomplished by an alternate routing either diagonally across his property or an alternative would be placing the lateral on the south side of Oxford. C* Alternate design that would be cheaper - The people in the Bederwood area thought an alternate design Lor routing of the trunk together with the laterals may provide a cheaper design. D. Splitting the Bederwood area bv lateral serv ice area - This would be done in hopes of reducing the lateral cost for some people. Persons in the Bederwood area have asked if that lateral could be reduced or some other option looked at. Splitting the area may reduce one area's costs but would probably increase another's. This will be looked at. Does the assessment process that is being proposed only skirt the law and become a way of "cheating the residents" by forcing an unrealistically high connection charge? A. Such an interpretation can be put on it# but the process being proposed is necessary to limit the City ’s risk. Since the City has taken the position that the area should pay its own way# this process provides a means by which the project can go ahead. If the City had to have the substantial risk that it had in the Crystal Bay project# the project may not go ahead at all. (As to benefit# the petition/waivec process allows the individual owner to decide what the benefit is to their property rather than having a court arbitrarily decide that.) It should be remembered that any value addition to the properties is not going to fully be reflected in the sale price. While it varies from year to year# a person who does r '■ - fi- :•! I. I ^V^• f/-f * ■tW-f; 6/'- ir? W t'* ■.i' ; ; ^. • Vv-:. : * 4. 6. 7. a bathroom imorovenent may realise 75% of their investment where someone* who puts in a pool may realize onl;* 20% of their investment at the future sale of the property. Lateral Ootions - The two areas were offered the option of extending laterals providing they pay for the -assessment. The question was, if they do not have a lateral, can the »-ity prove the market benefit? Should sufficient numbers not indicate an interest in doing the trunk only, the City may in fact do the lateral and assess the trunk and put a connection charge for the lateral portion of it thereby better insuring it would get its full value. The staff indicated past projects absent Crystal Bay were paid for by those receiving sewer (currently staff is reviewing all projects to verify this.) 5. City Contribution - Other funding sources - To the best of our knowledge there a re To other funding sources that are available. The City is willing, however, to finance this over a 15 to 20 year period, both the assessment and any connection charges the City may charge. Who is providing the momentum for this project? Is it the wiJTnts? While the City had in its Comprehensive Plan in 1980 identified this area as an area for sewering the primary imputus has been from the neighborhood from those people who have failed or failing systems, from those on holding tanks, and from those who wish to improve their properties but can t because of septic system constraints. As such, it will be up to the residents themselves to decide if they want this project to 9® eheed or not. <r: t'v m I:If.;- mi. -S-‘<: \. '• n 9‘: ■' ■' tO: FROM: DATE: Mayor and City Council Mark E. Bernhardson. City Administrato^’, A ^ January 16, 1990 SUBJECT: Stubbs Bay Attachment:A. Stubbs Bay Memo Dated 1/3/90 B. Letter to*Residents C. Stubbs Bay Memo Dated 9/l‘f'99 D. Stubbs Bay Memo 8/17/89 E. November 13, 1989 Council Minutes Excerpts ISSUE “ Review of key issues for the public informational meeting. INTRODUCTION - Following the July 24, 1989 meeting with the jaf®® residents staff reviewed, at the Council's November 13, 1989 meeting, the key issues of that meeting. DISCUSSION - Staff’s present understanding of these issues are outlined in Attachment's. The Council may desire to discuss this further in advance of the meeting. The format of the meeting will be as follows: Introduction - City Administrator Recap of the project - City Engineer Questions and answers ALTERNATIVES - 1. Accept the information. 2. Indicate points of departure which can be presented at the beginning of the meeting. 3. Reschedule the meeting. RECOMMENDATION - It is recommended that the meeting continue on the 3flth and'That Council direct any changes that they may have on the major issues or other concerns that they may have. PROPOSED MOTION - Moved by __, seconded by __, that the Council accept the information indicating any further policy discussions that they may have. Ayes Nays __. cc:Jeanne A. Mabusth, Building fi Zoning Administrator Michael P. Gaffron, Asst. Planning & Zoning Administrator John R. Gerhardson, Public Works Director Glenn Cook, City Engineer Is., illi’iilftiit •iiirfM WMii I nr il kw iv IPi. Si;a-^ r4S'-' liz_ W-F""- '.*•? - , \- ►S’- l‘ li^i :.» |:-- -t ^ - 7 J i 7/ in .A ijQ. Mayor and City Counc*^ FIIOM: Mark E. Bernhardscn, City idninist OATS: January 3, 1990 SUBJECT: Stubb's Bay Sewer Meeting rat#<^ Attachment: A. Stubbs Bay Memo Dated 12/1/89 ISSUE - Opdated infocmatlon rejardins proposed meetir.c to be held on Itubb's Bay sewer. ^ n<*c®rnbe'" 11/ 1989/ Council meetiSg^^^ established Janua^ry 30th as a possible date for a Stubb's Bay sewer meeting. nTsmssiON - The staff has contacted the school, fUf^^eetin^was held, and they have ind oated tnat the most usable space, the theater, is available ^or uhaw daw- If you desire this to be rescheduled rooe^^* meeting. If acceptable a notice will be sent .o ...e prope. owners within the next 10 days. alternatives - 1. Select a new date. 2. Select a different location. 3, Table for further discussion. 4. Take no action. nBCOMMESDAtlOlI - It is recommended that it be scheduled at the gffno slfaSor°h-«at.r at 7:00 P.M., Tuesday, January 30, 1990. ?SSl"”hT8t'ubb':rBay%.Ve'r l«°tg fVr “.'nu^OO^Mirit 7:00 P.Me at the High School Theater. Ayes y — cc:o fid»fhar-dson. Public Works Director Sicheoi P. Gaffron. Asst. Planning 4 Zoning A^nistrator Jeanne A. Mabusth, Building 4 Zoning Administrator Planning Commission Members J7 — s3r . C TO:Mayor and City Council raca: :iar;< S. 3ernhard«.-., Cidv Aczini.trztA' COUNCIL MEETING DATS: Decanber 1/ 1939 SrraJSC-: Stubbs Say Saver Consiceraticn Pp.-* 1 1 1QCG CITf OF OROHC _ - ..hn.hm.nt o£ a dans that the Council would liha to a ‘public with the cesidenta of the Stubba Bay area DISIJCSSION - The ffor “suc1:^or early "*«br«ary that c------oe usea are as follows: January 10th and 1-th January 24th and 2Sth1 * «Q„u -jn**’- jTst/rebruarv IsJanuary 29th, jO--'‘ ::;:uFebruary 4th, 5tn, otn or /tn At.TsailATIVSS - 1. Select a date. 2. Table until January 8th. 3. Take no action. «cOMMENDAtigS - re ie ^^*\e?d““aV"tbf «oa ” •atabllab^ aa a ® Hotification of this meetin? willsebeel AnditoruB at 7:00 P.«. Notiiic^^^ owners in the area PSaVOSED HOTI08 - -loilTnlll’'^'wXth rUtdenS^oi StuETa Vay “*A "a*V.,«di*nrstubb, Bay sewer. Ayes Bays ecf John B. Jl|S“%laMlarr*o»'»9 Adainistratoc SiSSr A!‘HLasth/Buildln9 » Zoning Adninistrator Plan&ls? ComnuLssion Members y ■‘i i‘i' k r* ' liV*- i^.. F- %.fV',' k . i-in It!‘-V >»r i?pi t ir V’. ^ 11 b,y #v ?■ fe: r-.: \ !, i. ^•v ><- K: r ■ cnrvT“: OF .: QHdNClr CITYc Post Office Box 66•Crystal Bay. Minn r: ~R On the North Shore of Lake Minnetonka January 16, 199C Subject: Public Information Meeting D«ar Stubbs Bay Area Resident: On Ju''v ?-4f 19 8 9 , Orono staff met wih Stubbs ^ay ^areaAtifii’ um to ciscuss sanitar * residents at the Orono Hign scnoo- Audx. . .m sewers and alternatives for tnat area. _ « ^ * M.V 1 nff ^ nt^oduction and comxnents *^yAt the Julv meeting, toi-owing *-ar-v eowe- lh%*"co”AVin\rVel^rJe“/tres; a^n^wfll trivalta-ble^to discuss these further at the next meeting. 1, Inclusion of Other Area_s a Oxford Road. This area was developed to ikkcshore standards in 1978. Because t.be area as -axe shore, considerations may be giver, to serv.ce th- B. Sussex Scuare/Foxbenc. » "Tk subdivision at Fox street and Lea- ®®.V,«r,<e7*a ^ property is being developed per tne standards and is not being consicered .or F-o^e.- inclusion. c cvonet Place. This area is fully developed and is 2/3 tH acre rHidential lots. At t.his time this area is no®t included but the City may look at the area sometime within the next five years. City Funding of Anv Reserve Charge Tvoically the City has not placed any sewer pipes ?Sn 0- in diaaetJr. An 8" pipe will handle «o/® just the Stubbs Bay area. This reserve capacity that cui^ently ®5i|torically the City this area will pay not tharr^ mayhas not helped fund a project for that reason out ; w jr consider this. .UNnCaZONIf<G •47J.7357 AS80SING ADMiNonunoN a r .naince - 473.735s FAX-473-0510 PUBLIC WORKS - 473.1359 Si r 1S' Stul:bs 3ay Area Resident January 16, 1990 Page 2 of 2 •jw •Potential Resonina :V. li.. The Stubbs Bay area is currenrly zoned 2 acre residential. The City has not rezoned any of the areas that were zoned to .C acre in 1975 , and it is not anticipated this cne will. 4. Level of Particicaticn ■ i'.- i : In order for a oroject to proceed, there would have to be a level of‘support for the project which would crobably recuire the sicning of an assessment appeal waiver by at least a large majority of the property owners. Vf ’’t 5. Next Meeting Date m. tH- The next meeting will be January 30 , 1990 at 7;00 p.m. at the Orono High School Auditorium (theater). The Orono Council will be attending. 473-7357. If you have any questions, please feel free to call me at Sincerely, /o / ^ y /john R. Gerhardson, Public WorJcs Director JRG/tla W:- i-y-'y: r i" . •L;‘ I.': ffl— r TO; Mayor Grabek , Orono City Councilaencers V FROM; Mark E. Bernhardson, City Adnrinistratd^’^ \ OATS; September 14, 1989 SX2BJ; Stubbs Bay Sewer Attachment: Stubbs Bay Sewer Memo-3/17/39 PE.sentation oJ infocaation to Council ,==> pcinar'y isaues raised at the Stubbs Say Meeting neid -uly 1989. 2. Establish a date "bof the r.e.tt Stubbs meeting which would be with interested residents or tne area ana whe Counc —. INTR0DqC|I 2N^»^^i 1 >s August 2S, 1939 Council >’• meting,^Attachrient A was oresented outlining significant issues re.a.ea to t. Stubbs Bay sewer that had been raisec at tne uu-/ ..e DISCUSSION - tssue i."~ Outline of Ma^or -ssues A. Inclusion of other areas - ^1^^97 8"^^While^s^e^er^could be extended to tLs «t%”ion has not been aade. ttic. ar. 11 properties in tsi| etai"e®n%%'r JbiW'^ is only on. »*P‘t= *y»Vn shore S^VJp«i^?“«n;fdVriliiSL “to-wh.ther or'not it'is included in the sewer project. 2 Sussex Development - This is presently proposed “to/ogray^o^^^ «ty nak. it.Of 17 residential lots, xae topogt-p r either a deep ,^^e^^VVinVor.•^i^?^^.ti:n J!ni\n« the Stubbs Bay s«.er to feed into the proposed Stubbs Bay system. 3. Cjaasl ^ 'iTlV an are1i'''tbt°l!ty^Sly arrV .r*:";r,S'?rrlo^^^^rbVt^“.".n“t\^“lrubbfBay area and Cygnet that could also be looked at. rn order to include any *'oVA‘*li«°Sir.niio?^^ liKb^^b'thVstubbaYaV***”^^* currently not within the -■^739- r line, it was identified as an area that could be expanded in the City's ConprahensiVe .'lanace.’sent Plan.) If; V. ■ The impact of adding these units would be an effort to reduce the cost to the existing 32 residential de*/eloped lots and the approximate 10 additional potentially buildable Vacant lots. The inclusion of Sussex would reduce the cost approxi.oately 15% of the trunk costs or about 7-10% of the overall’. Oxford would reduce the per unit trunk cost about 12% and about 6-3% of the total per unit cost. Cygnet Place would reduce the per unit trunk cost by 21% and the total by 10-12%. If these were not included at this time, there is enough capacity in the line to allow for their connection in the future. This would probably be done as a combination of an assessment together with a connection charge into the main. 3. Citv rundino of Anv Reserve Charae - P.t As noted in the first item, there will be additional capacity of approximately 250*!' units in this line which will be constructed at the mini.mura sire. These together could reduce the total cost by about 25%. As an alternative for each $100,000.00 in reserve 'apacity the City would take would result in about $1,000.00 pe- property reduction of those currently in the Stubbs Bay area. (About an 8% reduction in the total cost which ranees from $11,-16,000). V If the City chooses not to fund any portion of the sewer the City may face a forced reduction of special assessments resulting from the appeals process. Obviously this could be li.mlted by requiring a certain percentage of appeal waivers to be signed prior to the project being undertaken. C. Potential Rezonina - f- .This area was originally zoned 1 acre e d prior to 1975 and when the new standards came in was placed at a 2-acre zoning. The issue is whether the City would consider rezoning the properties in the area to 1 acre (or less) if sewer did come in. The advantage to the property owner is in part to reduce the number of variances that they would need to obtain permits to improve their property, together with allowing some property owners the ability to subdivide their property and to help finance the sewer project. It should be remembered, however, that additional units would have to pay an amount substantially similar in the currently projected figures so there may not be that much gained in subdivision. The related issue is the fact that the City baa not done any rezoning in the Crystal Bay area or any other 2 acre zone areas sewered since the 1975 rezoning. Zn the Crystal Bay area those served by sewers would remain substandard lots even under the 1-acre zoning and therefore there would be few if any lots that would be able to be subdivided. In the Stubbs Bay area there are approximately 9 2-plus acre properties that could subdivide into an additional 9 lots. This / l .. .. would reduca the overall ccsc by 10%. D. Laval of Support - r waive'* of assessment prior ro ----- wIMs of ass«»»ent initially tpe ^ ahich any amount oyar that (apart from eapitiliiea interes.^ «ild “ou“a that naw waivars be signed. Due to tne nature or tha area,' it is reconmendea that a certain percentage ocooacty owners in the current area sign wa-vers prior further^ steps in the jpcocess. Not having certain the to taking level of fLesMent wllvir, orio*^ tSt-h; date that the project is ordered, •aaa**™®”^ W«iwes-r ^ ^ ae«acs:r!pnr rOrtlOnassassme-np waive f . at risk'for the special assessment portion wou.d placa t. • - ..,my^^mTTeonr?inc a saecial assessmentaVpaVled (The staff is recommending a special assessment laval that would not be that much greater tnan tne Crystal 3a/ araa finally was assessed), but this does not insure -nat .n.s would not ba appealed or reduced.) Issue 2 - Next Stubbs Say Meeting r It would b. _a = propriote^that_t^ht Sov«nber/D.co.ber inVrd« tor construotion to be nejit Tn advance of that however, tne City <=ou d coramunic--- f-r:- P:|g ’ 1:.'- V . - i'; :.• «ojV«‘"one? t^^oet" tion' \"s“sugL't%%d‘: = t.te ColnL^' ^"ould have rSpUial mating triddress the questions raised ano take any additional questions from tne neighbors- ALTERNATIVES - Issue 1 - 1, Take a position of the Council items. on each of the kv?':' 2. Table for further discussion. 3. Take no action at this time. KiKv ' ’v- Issue 2 - 1. Establish a meeting date. U::.: iW:- 2. Await establishing a date until after a petition is received. 3, Direct staff to send a letter regarding the level of support needed. rv ‘ ^ i 7. > - ^ • HSCOMMS^TDATION - It is recomaended that staff send a letter to the affected property owners indicating the tentative nesting date in Oecamberr but that a petition signing an assessment waiver at the $0% level of property owners interested in the project must be received prior" to'a meeting being held. PROPOSED MOTION - seconded by that Council directMoved by _ staff to send a letter to the abutting property owners outlining the level of support needed in order for the Council and City to further consider’this as a project. Ayes _ _ _/ Nays _ _ _ _. cc:Jeanne A. Mabusth, Building i Zoning Administrator Michael Oaffronr Planning & Zonining Administrator Jobn R. Gerhardson^ Public Works Director Glenn Cook, City Engineer i '■rl.*''*; ‘ Bk ;>v pi I.;:.. iv.'- *• ^ «; - 'T'*'- V*r- *•*« .f- I' ■ v'.' 7- . iiAi» 11 AitliicV jfcliiXii • 'ii^i i1^‘i i‘ liltin.t.'* riikVkL*.. ...d i.ii. Jt.. .. .a T 3 Q ' TO;;4ayor and City Council J FBOM: DATS: Mar!c 2. Bernhardson, City Acntinis August 17, 1989 SUBJECT: Stube's 3ay Sewer Meeting JVttachnent: A. Stubfs 3ay Sewer Meeiing Questions a.-.c Answers ISSuA * 1, Presentation of infornacion regarding tne Stuco ’s 3ay neecing held July 27, 1989. 2. Establishment of a date for the next Stubb ’s 3ay nieeting. INTEODGCTION - At the i..^ornaw-ona_ ^ .^r, = r,--r,artonumber oc “uestions were raxsec. ^twachraen^. a^ was^ ?. summarise the questions ana answers given a. w-.a.. ne.—ng. ])ave a meeting as soon a possible. TsrtJsSTON - It is hooed that a meeting regarding Stubo's Bay .IHT& b. he\d in November ana .“““be 5ddr\ssed'^at “the ” July 2°7th meeting. Significant questions to be responded to are: 1. Will the City entertain allowing any other areas to be included, such as: b! "Fox^Bend" Development (Deaf/Bayside) Will the City absorb any reserve charge. 3 Will the prooerties in the designated area be to Sing, tb^ zoning on« »•«« iSdl't?ona? 1979 resoning.) What level of support (%) and waivers of assessment do.. thV ciuSeil d.sit. to b. .ign.d prior to undertaking this project. :'i' ■ • • •W- a.g.TSaNATIVSS - 1. Establish a data. 2. Respond to the questions. 3. Table for further discussion. 4. Take no action. "srg14”»S'=““>> PROPOSED MOTION - Moved by seconded by that the Council r.Vv table further discussion or 1989 meeting. Ayes _/ Nays . ne ite-t until its September 23, J.ann. A. Mabusth, Buildin| s 2o"i--’| if”- foTlt ^ Glenn Cook, City Engineer s-rator i'.V' f'lV r.-r k»NiV , 'SiiO. V.' [W'-m . t*. .! v ’< y •4. .'f '■1 :yr • 1 ' V ■. m W>- '■ I ■>'' ••. • 4 '.11 r^,..m >* -• aa^vJ^X... r *2 ' 2 ^W a* ^ ^ • a*INQ0IRI2S AJID H2SP0NSZS STUBBS BAZ INPOHMATIONAL MEETING JULY 27, 1989 ORONO HIGH SCHOOL AUDITORIUM At the informational meeting that was held on July 27 •ago^ ^ U ^ f approximately 33 property owners were present together with u •Diann Goetten and members from the staffCounciImember s i including Michael Gaffron, Glenn Cook, John Gerhardson, Jeanne Mabusth and Mark Bernhardson. Following an introduction by the City Administrator, Michael Gaffron gave an overview or the Waste Management Study, out1 ining each of the alternatives and the I merits and oitfalls of each of those alternatives. This was 'followed by a presentation of the sewering option as far as I layout and expense presented by Glenn Cook. Following this I presentation general questions were taken. The following represents the significant questions that were raised and responses given to those. (As these are paraphrased they may encapsulate two or three questions that were asked together with their responses and are not necessarily in the order in which the questions were asked.) l"v. > Is there not a law that requires that the property owner be required to pay only the amount of benefit to the property? fm ri . • pi',' »•-. • Minnesota special assessments are limited to the benefit (increase brought about by the improvement) to that property. The City is cognisant of this law and is structuring the amount of actual special assessment to be equal to or less than the expected benefit to the great range of properties. The balance of the cost will be covered by a connection charge. There is a possibility the connection charge can be financed by the City over the same term as the assessment which is expected to be 15 or 20 years. f.v. ^ I >.. '.i' ' I'-'h-: f 3. iV, ■ , , 4. A What are the costs of the project and what are anticipated to be the financing options. Th- costs are detailed on the sheet that was handed out, solit cat between abcut a 55,300 aaseesnent and bitween 54,200 and 53,700 ccnnec.ion eha.,e. x- is • «+»i that it would be a 13 to 20 year -ond issue. •"^rtotri-a'sVss'ent plus connection cbacpe -e 510,000 o,et 15 «e1e°s “t «st r/raVoSOO^illcbtogether with an iniwiai inre.es ^ ^,--,7 va»- would be decrease over the 15 year pen v. Interest cost in the range of $ 50.00. Spreac over yej the annual pri.-.cisal would go ucwn out t.-.e amount paid over that timeperiod would be incoeaseu - is 515,000 just multiply those numoers by l.o t.mes tne $10,000 number. Are the larger lots subsidizing the smaller lots? TO ‘he extent that sewer is going to be installed adjacent to I l«ge lot', a lot with a large frontage actually cos^ mora to serve than a lot with a small frontage To that sewer is needed the is IctLiTyrdiL-a*; t- , '?et\idr.!rced^’o::VyVlTtti;-g the sreas;oetween t^e ^arg^e^^and smaller lots and having the latsra- cosw *. - * ” ‘ . lots, in this case, being less t.han for the larger -ots.) Aren't there other places, such as Cygnet Place, that in the future will need to have sewer? The City staff has looked at Cygnet Place as far as sewering Z Whit S.=t that has on this project. that that acaa will be looked at over the .^(faste Wbetbar the area needs sewer would be the Msaagamant Study and will be dependent, not but also topography, soil conditions, „ lookad at it aa to how a sewer pipe will be run on a approxinata basis. ^ . .’i cw •will there not be excess capacity in the line that soaeone else could use? The ainiaua diaraeter line that can be put in according to state recuireaents would be an 3 inch line? This obviously can serve more than the approximately 100 units in this area. Other areas could be hooked into this and utilise this capacity. Staff has discussed the possibility of having a portion of the cost of the excess capacity picked up by the City initially as a reserve charge, to eventually be funded by those who may use the pipe. To the extent that this is done, every $100,000 that the City would sec aside as reserve charge would reduce the unit charge by approxi.macely $1,000 pe unit based on 100 units. It should be remembered ho vec, that this area will be hooking into the line on To .kawa Road (Co. Rd. 135) which has "reserve capacity" for this area and for future areas. (All the people along Tonkawa paid for their entire system and there is no anticipation that they would be rebated anything as a result of this improvement.) If you are on a large lot can you stay out of the sewer project? It has been the City's policy to include all properties which are abutting a line. This is done because you now have an option for sanitary disposal that you previously did not have even if you choose not to exercis* it. City policy has bee that all properties abutting a line hook up in the study area and that they must hook up withi.n 16 months and pay for the inprovenent. IfiU xonin9 bo changed to help us afford the ioproveaent? In 1975 this area was zoned from the previous 1 acre to 2 acre zone because there was not sewer in the area. This was also done in other areas of the City that did not have sewer/ including the Crystal Bay area. That sewer was installed in 1985 and there has been no request by the residents nor any initiative by the City to rezone that area. (It should be noted that even if rezoned to 1 acre standards, the bulk of the lots in the Crystal Bay area would remain substandard.) Should a request for rezoning be considered, the City would have to amend its Comprehensive Plan. Also, to the extanc I « •I k- 8. I 'S- ■•; ■ 9. K- tet\- . -I ' r'^-* 'f-'' that individual properties were looking for additional hookups that would help decrease the overall unit charge but that orooerty would then have to pay tor nore units. Will a new subdivision, such as the one being proposed east of Leaf Street, be included in the project? It has not been the policy or the City to include any areas that do not absolutely need sewer. This area is developing to a 2 acre standard and preliminary indications are that iw t]2ve aaecuate conditions for on—site septic systems on each building site. Even if the City were to allow seweri.ng of this area, the topography of the area would^racuire significant design parameters that would nor result in a substantial reduction in unit lateral cost foe the Stubbs Bay project. Inclusion of all those units in the project may reduce the trunk cost by about 29%. (100 units in Stubos Bay 22, units in "Sussa-x") Why is the property on Oxford Road being left out? Again, this area was developed to the 2 acre standard and although it is lakeshore property which differentiates it from the property east of Leaf, it is not contemplated to be included as there should be adequate septic systems for this area. Based on general City policy we have not addressed this question to the Council but we will address both t.nis and the question regarding the subdivision. The inclusion of the Oxford property would probably reduce the trunk cost by about 10*. (10 properties) • How soon could a project be undertaken? The project progress is dependent on the level of interest of the neighborhood. If substantial interest is generated this fall and hearings could be held this winter, plans could be drawn this winter and construction begun in the spring. It is important to realize that the Council will probably not undertake this project unless a substantial majority of the property owners are interested in undertaking this project to the point of agreeing to sign a waiver of appeal on this project. . This is a neighborhood problem, and the neighborhood should get together to decide how they want to solve it. (It was mentioned that the current prices are as ' nmch as 20% below the norr:al because ci the lew lake level, which influences ' w'ler table, this however could chancewithin a year t- V'- k 11. When is the next me •'». b,, . S' It is anticipated that the next .aeeting will be within the next 2 to 3 months. In the meantime we suggest to you, if you have questions about your particular lot that you speak to Michael Gaffron as he has diagrammed each of the lots, and discuss not only set backs as diagrammed but also comments such as soil conditions and slopes. {Some owners indicated that they would like the meeting as seen a pcssiole in order to get this underway.) £n- yederaX or State monies are available for this project? W: p:. ?: I^V V'- !• V- ;r--' P There used to be monies available in the '60's and '.O's but with the change in t.he Federal program these monies are no longer available from the Federal level. The City looked at this for the Crystal Bay project and were not able to get any across-the-board grants. (We forgot to mention tnat the City was able to get funds individually for people tnrough the C.DiB.G. program, but those are no longer avai-able either.) Today we are not aware of P.C.A. or Lake Minnetonka conservation District mandating hookups in order to preserve the lake. To the extent that other people around the lake have paid for the cost of hooking up their own sewer it is probably not expected that the L.M.C.D. would do a general assessment to help pay for the small area that is left. (Subsequent to the meeting Michael Gaffron has been in contact with F.C.A. to determine what, if any, grants might be available to help fund this project. P.C.A. has funds available for septic system rehabilitation grants, but only for cities whose overall Citywide average income is below the state median. State median is $17,161. Orono's average income is $30,736. (all 1980 data), hence PCA has indicated Oreno would not qualify.) m :h-: ^ m ^ I -• • % Ji MnnJTBS OF TH2 ORONO CODNCrL ME2TIKG OP N0VM2R 13, 1939 STTTBBS BAY SZWER COHTINUED . Councilffleincar Gcerrer. i-cicatad tha.' done, the City should retcne all of the 1 have recently been sewered. ; shcul; -acre z, any ratcninc be zinc areas which due ?=•/me*;- cu.p..he.-.eive Jle.-, ..3 Berahardson replied that he would lock into ‘ha* further and reoort bach. :nau.er :f Vl. Commission Benrssentative Hallows did not he'^.r, it would be beneiioial to retone lakeshora orooertv fo-*-' purpose of sewering laJceshore procertiy. * " ve e if."- 'V.'l.;«sboVe'';«f/en‘;s!*-' = i- --:--e Covnctlmember Peterson concurred with Bellows and Goetts’' *2TOund the lake would be unwise. Petersor ask^r* whether the Planning Conarissicn would be invited to f‘'e u'"C''T’‘-c meeting recardi.ng Stubbs Bay sewer. u^c.n»...g Councilaember Gcetten asked City Attornev Barret- City could legally ask residents to sign a waiver of appealV If.'manner?'**^" replied that the City could proceed in such a m*. Mayor Callahan believed that the ne.xt steo for the city is to have another meeting and succested br-nc'^nc th^*s natter back in Dacamber for consideration ii a meeting la'te. It was moved by Acting Mayor Callahan, seconded bv Ayes«4, Nays»0, Motion passed. ’ otion. BDnniOT?IH BDMAH SSBVXCSS PLABNING BOARD BBSOLDTXOH #2730 w«suld^h!!“i^if^If asked whether support from the Cities«would bm indicated in the fonn of a letter to Hennepin County? eh* CoettM indicated that she would like to urge Council to send a letter to the County in addition to a resoiatxon* said that be could send both a letter and a copyOf the resolution. I ir It was Bovad by CounciImember Hatties, seconded by -• "N 8 D iCZHtrrES OP THB ORCNO CCONCIL MZETI^IG op N0V2MBBR 13, 19't TAX POHPBITED PSOPSaTP hisrzzn COVESANT CHDRC3 0’-oce--vCity Administrator of th6 Contsl proc^r'ty ---- ------- — , „ . «feaa sine- ’979. The City bed rsleesed the treterty for puoxic thS City lo C°Quntv^ ctirzBntV/ has the proc*erty for sale for llo^ooo oo^td^htre is aDproxinatsly 55,000.00/55,000.00 owing 2|^2“eeial Msessnents aid taxes. The Park Conxissio.-. reviewea :2- .f^ooVr-v in 1979 and did not have an intarest in the 3roee’*ty. "staff's recowmendaticn at this hire is to ^r^eier^tne 3rooe’--^v bac)c to the Park Ccrinissicn to see wnetner hneir opinion has^changed*and bring back their recommendation to Counci- tor their decision. M* Fred Abrahamson, Chairman or the rair /-a'a/ f *2-o.T Chu-e»* sa’d that he had r.o knowledge that t.-.e recreation a. - «c-oae-^ on «her orooerty. Se said that he does not want the SS«h to loee t.he ability to use the tax forf.tt property. It was moved by Acting Sark Councilnember Goetten, to rerer tnis ma..er -J= “"® -Mission for the review of the request and to reoor. back to .» Counei,, Motion, Ayes-4, Nays«0, Motion passed. ®*®*|i?^*ftS^strator Sernhardson asked Assistant loning AAninistrator Gaffron if there were currently any prooleas with failing septic systems on Cygner Place. Gaffron replied that to the best of his knowledge there were no failing systfems currently/ but replacement systems have bee.. tSswtiiS’forwroxiaately half of the prop.rtres in that area the last ten years due to past failures. project. Councila«sb«r Go«tt.n ask«l about “i “*,2**^ eo s«w«r i**”oVe "is a"v2lid rsason to sew.r pcop.rty2-:^. *s:.«ir?iVo"biii.v«i s: to bo extended. ^ ^lan potent J^s^ar. * ^ I * I 4 p- I" P' ‘t • >:4 n’. r!L'. f ■y- tvis-^v-KMi* ASSESSMENT POLICY The City of Orono has frequently reviewed the Assessment l>olicy which It has appLie : on past projects to determine whether or not the former assessment policy or one similar t-reto should be applied in Sanitary Sewer Project No. 73-1. After extensive review by the staff and City Council of various alternative assessment policies and formulas, the City of Orono has determined that the former assessment policy is the most equitable for all properties in this project and will result in an assessment for each property which will not exceed the special benefit to that property and will be uniform upon the same class of property. 1. The City of Orono has in the past assessed 100% of the total cost of the construction of sanitary sewer collection systems against those properties benefited from such a system. The City desires that the assessment policy be consistent. When a lateral sewer in one area of the City is pa^d for by special assessments, the cost of a similar sewer in another area of the City should not be later financed from general taxes, since the property owners in the first area would be paying for a part of Che cost of the second sewer as well as their own and Chose in the second area would pay nothing on the first sewer and only part of their own. However, in this project certain items are considered to be of general benefit to the entire comunity and the cost of those items is deducted from the total cost of the project and is not included in the amount that is assessed against the benefited properties. These Items are as follows: ** Machine^truck. Cost of $25,000 ad.. • i ' 1-IT :y- In Ovarsizinq of sewer connection between Oaniels bong L.q>:e Heights and existing Long Lake Lift Station. That oversizing was necessary to facilitate the exten­ sion of trunk sewer to an area which some day nay be serviced if the trunk line is extended beyond its present point. Cost of s3,D00. That amount which the City of Orono has determined cannot be assessed against certain properties because those properties cannot be subdivide- to a lot size which necessitates public sanitary sewer and therefore said properties are not benefited by this project and because the City will not allow said properties to connect to the sanitary sewer system, or the City will not construct the connection lines necessary for a connection to be possible. In the event that the City of Orono later allows said properties to subdivide or to connect to the sanitary sewer built in this project, the City of Orono will reimburse itself for said amount through connection charges or special assessment charges against said properties pursuant to law. The estimated maximum amount that assessing said properties would have generated is S115.000. This amount therefore is spread on the general tax levy. 4. Area Assessments certain properties within the benefited area of this project have previously been assessed under earlier projects for the cost of downstream trunk sewers into which the lateral sewers con­ structed under this project connect. These previously assessed properties were assessed on the basis of area and are not being further assessed for trunk on an area basis under this assessment. Other properties within the benefited area, which were not pre­ viously assessed for trunk, are being assessed under this assessment on the basis of $250.00 per acre. This charge represents the adjusted cost taking into account inflation since the time of the installation of the original trunk sewers that services all of those areas except the Daniel’s Long Lake Heights Area. In this case the $250.00 charge represents the amount assessed per benefited acre for the cost of installation in this project of the new trunk sewer necessary to serve this area. -2- ^7 p.*W. .vjgessment Forrmia The total cost of Sanitary Sewer Project No. '3-1 including construction costs and indirect costs is SI,^322«113. r roni ,.hi^ amount the above described truck cost, possible future assessment revenue, possible future trunk revenue and assessed trunk revenue are deducted. The remaining amount of Sl,4<j6,519 is assessed as a lateral benefit. The lateral benefit is divided into 40% placed against front footage and 60% placed against building unit for purposes of providing eguity in division of the costs to various shaped lots. a. Unit A building unit is defined as the mi.nimum allowable width parcel containing adequate area to meet tne requirements of the zoning code for the district in which the property is located. Wliere progerties have sufficient width and area to be subdivided they arc assessed the whole number of maximum unit- into which the property can be subdivided if ail such subdivided lots hove sewer contiguous to t.hem. Certain existing properties do not meet the minimum stan­ dards for tlie lot dimensions in the toned use district in which they exist, in those instances the properties are combined into a logical pattern ’ield a lot as near as possible to the minimum standards for tha- use district. Each substandard lot is the assessed a fraction- it based oi. the number of lots required to make the larger lot. b. Front Footage The front footage to be assessed is determined according to the following guidelines: a. On recta.ngular lots, the width of the lots is assessed. b. On corner rectangular lots, the least dimension is con­ sidered the width of the lot. . . c. On lots wich a varying width, the average width is assessed. , _. d. On pie shaped or triangular parcels and on where no definite width can be determined, the width assessed is calculated as the prorated minimum width baaed on the lot area. -3- 4 F -'./ - .-;* ■ '■" f-M’. ’ ■ ' i: ■■ '■'■..'.' ''wi. 'v; u r:>- '' ■> '■' ! )■ :• '-■^:5 ,f-.' • > ’ "J , M'4<5T'>v.t-r - . ■ ■ • ■■^. ■ i-::.'r r- ■■ ■ Ifei fcV',M.f & - MM^sat' -i®t. .-_< Sl‘;>tflARY OF 1973-1 jArilTA^’Y SHWER PROJECT t.'OSTS At:0 ASS^SoME^iTS 1- 2. Contract with Gererni Contrjctor Services by City Ccnsultinn Engineer SI.:::, ?oo 3. 4. Engineering Inspection Surveying Easement Preparation and 'leootiat. Right-of-Way Costs Soil Tests a • b. c. d.. on 7:. 9 s: ?:, 3 a I 4 3,643 :o.14 3 1^,650 2,007 5.City Attorney costs in condemnation, easement preparation, negotiation 10,000 6, Bond Consultant ^ ,000 7. 8. Cost of preparing and publishing assessment roil a ,ono Cost of publishing and mailings of notices of hearings 1,412 9. lo­ ll. Administration overhead cost to Cit Bond Discount i: .000 U , :)00 Net Interest During Construction Total Cost 100,000 SI.622.118 Amounts to be deducted $ 25,000 Truck 8,000 Oversizing of pipe 115,000 Possible future assessments 7,600 Trunk acre assessnontsrnTTtw -15 5.600 To be assessed 31.466.518 Front Foot amount - 40% of 31,466.518 ■ S586.607 Unit amount - 60% of $1,466,518 =» $879,?11 FrontF^ot_Amount " $596,607 » fO.i6 P®*" front foot Total #ront Footage 32,302 unit Amount - $079,911 - $3,825.70 per unit Total units 770 -4- /9 iAA. k fe' p- h t'fe- -'^■ ::*V- 2 -si-/,-. Mii f ’;-’ ••■ 62191.1 TO:Mayor I FROM:Mark S DATS:June 2 : SUBJECT:City F r ff' Attachment: A. B. C. D. E.1 F. 1 G. K H. f-I. Mayor and City Council r Mark S. Sernhardson, City AdministrataP % ^ ^ % Xeto noo X a u ^ j 4. v« 6/24/91 (to be presented 6/24/91) (to be delivered later) ISSUE 1. present to Council additional information regarding financing. 2. Determine if Council desires to authorize advertisement for public hearing to determine if it will establish an HRA. pjp0gerjtation for adoption of a schedule for next two months relating to: Site Schematic Design Construction Manager Financing public Information Meetings 4^ Q0termine if Council will authorize staff transmitting Requests For Proposals for construction project manager. 5. Determine if Council will authorize Boarman and Associates to pi*0p0]^0 (juaft public information borchutes. 6. Determine members for schematic design committee and set initial meeting dates. INTRODUCTION - At the June 22, 1991 workshop Counci I directed staff regarding financing plus a request for additional information regarding financing. They additional ly requested staff undertake process regarding establishment of an HRA. DISCUSSION issue #1 - Financial Information - Attachments A - E represent bhe 'Han9bu*€s plus requested additional information requested at > m V. . • r- r’ the June 20, 199 1 wor'ohop. :\ttachmen•: 3 lays out in graphic form an example of how payments would oroi.^eed liven the parameters generally discussed. Attachment C indicates estimated tax impact using those parameters. Attachment D is an update of the financial sources originally presented last fall. Attachment E is an update of a multi year projection of general and other funds and some options as *-o revenues plus additional anticipated and possible expenditures. issue #2 - HRA - Attachment F is a draft resolution for estTbl fsBrnent of an HRA plus a district for the environs of the current city facilities. issue #3 - Schedule - This is a draft/flexible schedule outlining major milestones and dates in the various tracks. Issue #4 - Construction Manager - Attachment H is the draft RFP for seekin’g a construction manger. As noted in Attachment G it is anticipated that interviews would be conducted the week of July 15th and selection at the July 22nd meeting if feasible. It is suggested that the committee include; 2 Council, 1 Planning Commission, a Facility Committee member plus City Administrator, public Works Director and 1-2 Building Inspectors. issue #5 - Public I nforma tion Brochure - Jack Boarroan has estimated Ihe^repar"atTorr"worir~on the brochure is SI, 500, with production, mailing, etc. about $1,500 for a total of $3,000.00. Issue #6 - Design Committee - Jack Boarman requested eTtTb"l ishment”oT a design committee of 5 plus staff. Mayor Peterson and CounciImembers Goetten and 3utler. They additioally indicated they wanted two from planning Commission. It would be appropriate to formally appoint these and set meeting dates. 1 Meeting #1 r Meetingr #2 li -Meeting #3 July 2 at 7 p.m. following police Chief profile screening ALTERNATIVES Issue #1 - Information 1. Accept 2. Discuss 3. Table Issue 12 - HRA 1. Authorize advertizing resolution. 2. Amend and discuss. 3. Make subject to Attorney review. 1 V^ f .. !Tf ■_ ' - b %■, i- m3 rrf: :-=r i-- . ^>V- N" '■-VI., ^ ■<V:r- ^-i , r ’>*. / "s /'V >• :‘:x « .- V:"r/: Ni ' ■ !«^-' ?-V; »“•••w %■ !■ V.y- Ws ‘-,'i •:* * • •• :'» '^-“' * •J": .•siii& 4. Table. Issue #3 - Schedule 1. Accept as a guideline 2. Amend and accept. 3. Table. issue #4 - Construction Manager 1. Authorize solicitation of proposals for construction manager. 2. Table. 3. Take no action. Issue #5 - Public Information 1. Authorize expenditure from Building Fund. 2. Amend and authorize. 3. Table. 4. Take no action. 5. Set tentative public meeting and hearing dates. (See Attachment G/Schedule) Issue #6 - Design Committee 1. Formally select members 2. Set meeting dates. 3. Table. RECOMMENDATION - The following recommendations are made: Issue #1 - Accept the information after any questions. Issue #2 HRA - Adopt the resolution for publication subject to City Attorney approval for publication the week of July 1st for a July 22nd public hearing. (July 5 publication date.) Issue #3 Schedule - Adopt as a guideline. Issue #4 Construction Manager - Direct staff and architect to solicit proposals for construction manager with interviewing the week of July 15th. Issue #5 Public Information - Authorize Boarman to prepare brochure for Council review and select dates for public information meeting and hearings. Issue #6 Design Committee - Establish membership and dates. PROPOSED MOTIONS issue #2 - HRA - Moved by _, seconded by _, the Counci 1_ adopts Attach'roenb as Resolution I__ to set a puBlic hearing for the July 22nd meeting to determine if the City desires establishment of an HRA for the City. Ayes , Nays ^ , . .2 r ?■ V >1 i " •/- M'- ?-vV-' |v *.si- - - \h issue #3 - Schedule - Moved by __, seconded oy adopts ~ttacT>merrr G as the guideTTne schedule on June - August. Ayes __, Nays __. , the Counc i 1 Tacilities for Issue #4 - Construction Manager - Moved by seconded by the Counci 1 authorizes staff to seek proposals from qualified construction managers for use on the project. Ayes —, Nay —. TssiiP iS - Public information - Moved by _, seconded by —, the Councn" auOiorTzes Boarman"and Associates to prepare a draft as a public hearing meeting. Issue #6 - Design Comroi ttee - Moved by __, seconded b^ — Coun^ “appoints Mayor Peterson and Counci Imembers Goetten and Butler together with _ _ and _ _ and appropriate staff to a design review committee and sets - . and as its initial meeting dates. Ayes _ the Nays cc:Department Heads Jack Boarman, 222 North 2nd Street, Mpls 55401 Carolyn Drude, Ehlers & Associates, Inc. 2950 Norwest Center 90 South Seventh Street Mpls 55402-4100 Jlum . »t*. m . I ?H ‘,. V'.'. ;f^.v r*VV. . ■ .\ ^•'. f^: J- ■ ■■'V ft-, \/'V' ir,V-.■;V ■■ '' A*i / I' f* -■ ■■' j,' h/. V. ■ .■'.>>1. nnanot • Rnanet Oirteter • Account CMrtc • TrciMrcr • FUM • Aceeum Ctork (Future) ISO 104 104 32 104 • Dkcetor • mtfdlng IwpMtorc <a» • AiHiliiil Tlinlna fiitmlnti****** • FicM4Fi«iUyoutnoe(n(ncttiiM) • tdvieoOeunMr/MiptAFiFn* • CttyAMHior • UDrvyaionQC 260 240 169 300 156 99 V.PiMeWortt • puMieWdrka Director • mcfiiHaii CPWJftiMor (Future) • Bt^oMrOnmnoFoiMen (future) ■ Btg|nMflno(Fi6urt) total NET sarr. QR088 1.384 0 220 120 60 169 608 0 6.807 984 2.382 344 total sa FT.9,189 1.328 • MorgenoyOaneraiorneem 80.•• Bactfiearriiiephone Room 375‘,• Lunch Room (bhared vtf Police) • Mleceflaneoue btoraoe 240 1.6203,083 768 **1. AdmMaMlen 220 122,» ^ V •.• cttyAdmmiaMtor 120 SO r-• ettyOark 138 * Aaoiftani City Clerk (4) Pr. ■ noeepilen Counter • FMee ISO 218 <91 Q 32 340 F onoNO cmr halupouce February 14.1990 neuNirt June 19,1991 (*|JY HALL pgPAHTMENTa I 1 PR(3JECTED sa FOOTAGE m Floor Bent I.OtQjrll • ncccblien/WatOno Area • General Steraoe/OfneeSuppisee • vaultfArchive bteraoe • Council Chambera • Meebnafleom (12-14 Capacity) • Moetfng Room (9-7 Capacity) • TonoMrJaiillor*aCioaei • Machanieal Room 229 160 168 1,404 228 150 376 80 EXiSTINO sa footage 0 79 676 866 134 48 80 40 113 119 68 50 62 400 130 a.772 970 3.742 I 5: U-. f ’:H rr' ?rS- *.^-r : • '^r r-/5. / L ,- if .Tv* r T- III ■Ir -"■• r -•■ V .-- 1.' • ■ II •: '. i ■.- •> % : ‘ ■;: r - r - ■ r ' ■'.* >> ‘.|i' ^:’V I' i.*>> '■'-t'' th-’m--. S ■ Tilv . I V . A-!-.!'-Ill •. -“' v;. ■■ -V, I. .-■II' fvl-: . I': ^ -■■(“}> r’?-i ii‘; ^ L-. VV't' • ■r ORONO cmr halupouce Nbruiry nttfiitd Jun# 10.1001 PgllCF 15*1' V. ,:■ i PUbHe0paeti • Rte«ption SMttng • Hietptton/Citrieai • CMifotfonot • UtultrMnit(9 • aqutd Ppeni^*• TnWH0 Room/MiKing noom • ConltWftCf ROOmm»Mrv#sAr*a • QuMRoem • aptaMTMmaRoen* • ArehM^awiMi • mMMtJdmwiiaBMn • igglp«»ni«ori0« • timehRM«n(CiPK»y^) • Mral fupMVlior • Dtltetiyt (future) HHjlpQrt/QiraQe(0Bayt) • Bwmnoe Ftoceeeing • evMtneeitfiraou • Boekmo• gimiuiiiHiiUlMiriiiiTer nrnr* • HoMk«onooiM(A • Pf8piityatt*0e«tr0ttH TOTAL NET 8Q. FT. 4>30H gross total Sa FOOTAGE 'iLk proposed sa FOOTAGE 1st Floo» OOSnNQ so. FOOTAGE 100 863 230 244 356 460 196 127 96 278 133 160 135 136 308 272 120 120 150 20 20 70 30 120 (Attic) 20 633 360 64 180 180 96 149 30^ 308 40 72 SO 2S 270 _ 9.1 S3 1,55$ 610 183^ 2,016 606 6,738 793 2,620 i 'A-• 1 "i — - - i k OflONO CITY HALL/POUCB Wbniwyi^* 1800 RtwHtdJuMiO. 1801 p^pLiC WORKS FACILITY PR0P08S) sa FOOTAGE ViN0li8Ufl0« • VtMO(0«orao« • vtweit Ripvi oty* • Wash Bay MOflpO • BuikMlMriaia8tpr«0* • OHBMrio* • ptMltBChamleala • Parts Storaot Shops • MuW-Purposs Shop • SignShPp • MMrmpslr • Flint Roooi IV. OsnsMlAisas • 8upiMOOrtOlfte«(2i • S4ipanrtior'sOlflM(i Puturs) • Lunch Room • MiWt 4 Woman's TtfWsSl-ocfccrt • wsehsrten &itnph»s*»‘■ Badrteainrsisphons Room NBT8Q. FT. 16% CROSS total sa FT. V.UnhsttiO Sloraoi * if^hllc Wort® * Penes (Propsrty-Blksi, SIC.) * cnyHsM 18.404 1.900 SOS 1.200 100 BO 320 540 S40 too 450 240 120 322 570 216 80 2S.717 3.85$ 28.675 5.1 EXI8T1NQ sa FOOTAGE 8.081 600 0 1.180 75 0 100 0 540 0 0 118 96 192 120 0 0 11.110 1.867 12.777 •»92 t ; 11 r 8^1 \/90 R«/it«d e/ao-« 1 iiiu-s j: 1 . BUILOlNQ CONSTBUCTION l- .VI'/ Jl N' Lr'-- i'- 16** M. • • • •’“° ncSUO WOW« CONrmUCTION a0^8.P«9i**^^‘ UMH1AT80 tTORAfli 9^ 8.P. • SUBTOTAL la. SITE OEVEIOPWENT (•ITfTOMBBJEOTBO) •tiTiUTUnit •MMOUnON $ 25,000 I 150,000 9 60,000 • flO.QOQ 9 96,000 $ 370,000 SUBTOTAL b OTHER COST IMPACTS OPDQ8T. MUNICJPAL BITSOP PORTION OF 8«W«P POND 3tn SUSTOTAL k 00HiUl.TA»tr00*T8 D«duet D«0uet 9 29ZOOO 34.6001 ($190,000) I 57.800 AROIWW. PWOOBTB •ONWNOP*** WiOOUKTOOBTI $ 216.000 9 60,000 9 90,000 aurrOTAL I 33A( • • •. OONTIHBmW#** 9 190,000 SiSSKKSi. •SAHO a SALT arORAOS •MONiNOOOaTa •imoPiaaiONALPsiB 9 178,000 9 110,000 9 78,000 9 laooo 9 27,000 m. t 882,000 r i . -h- I: * h f n '; r 0«giJMINAa^ COST impacts \n 1Q/1M JDOAti SmSSSton study ^^^1 iitiewQPKSSrTgOFnONS rn<rrs.P. COST i, BUUDINQ COHSTWCnON laoSF Si.402.22P sv>u^ ujiuss SUfT^ i.ai S.F. AouacsFT ^74iS^ ’ pt!iucwc«KS ».4a s.f. lUNHfATED 1 STCRAC8 1 S.OQOSF. ^tiA-eor****^*:^**- «ri iA-MrtHw*YU CtYHOLL •poues rn ir~r*~" :nwuc isnsuiw»u^*<*MT anti/Tuna aUSTOTM. OTHin COST IMMCTS it SiM It 15.000 i| 9.000 t B.1S0 }_;LSSS It t 9.000 t 100.000 t H.OOO •0.000 IJJSSwm^Y 4 H«IlMBW»4™ooNamicnoMSO«w^ SITS NOATID com SUBTOTW. 4. H»0«S»0MAL«1S»T1«' ocvtLOMisKr com s. 4/x; POCo/K un« »ffMA4i.(400!t. o«e<fi 19 Hui^cioaf eeiioA. *. iibnu: FAcaXTY co^ rtoia4Ciw»|*^T**" ^ n—UTINIICOTS _ 10. wTWweo'woiiOHSFACi tlflOLOOP ^9m lOTM. ticijOOP taiouDOO - -V f"rr r'i; '■■■■■■■'■ .••pt; - ■ Sk- : ‘mi;-: itm Jlr' h . pS:'' ^m-f ■•'-•f ‘4.: .V(»* i - ‘ Ai/MNI/SOOIICS Draft 6/90 Opdata 6/91 socmcts POK BUXLDmC PROJECT P8TINATB8 AS OP 12/90 6/90 Batiaataa Pund Balance/ Ratained Eaminga 12/31/90 Actual Pund Balance Retained Eaminga 12/31/90 Cat)i Balance 12/31/91 Eaticata Cash Balance Available 6/980 Eatimate for Project 6/91 Eatimate General Ptind $1,000,000 51,039,078 $862,842 $900,000 $100-150,000 $75,000 Building Pund 2,250,000 2,221,550 2,212,172 2,275,000 2,250,000 2,275,000 8««er Pond 1,250,000 (Operationa/Onreaerved) 1,313,530 793,986 904,000 450,000 a)450,000 Water Fund 100,000 (Oparationa/uareaerved) 101,67^131,245 151,000 “3,400,000 Parnanant laproeaat taeoiviag 550,000 662,531 717,336 702,000 GO 66-76 Dapt Pund 315,000 (available 91) (7/91)315,000 315,000 (a)315,000 $3,160,000- $3,210,000 $3,460,000- $3,560,000 a) Could b« conaidarad aa Xoana or rapaymant in futura PUTORB 8001CB8 GO 80 Dabt Piwd N8A/Cty 15 8trMt Uflita cnmi POim (Itot Conaldarad) $230,000 (avalXabla 1996) (I30#000/yr frOM Ganaral 89*>98) (I15,000/yr) $230,000 (1996 available) $30,000 (currently going into PIE) $0 now ba^ng usad/Ganaral Fund ■1 Park Panda 1145^000 $214,931 5169,395 $167,000 1 ^ laprovenant i BqiuipBaat Outlay 260,000 217,609 321,465 241,000 V-/ Golf -82,690 31,846 50,000 I Draft 6/21/91 August 19 • tits Gagnit 3*MspeaM fro« Frost go/DO go Gaga# Wwmy it Frosts IS-Closs tsls/lssss l/2-«tg 5/psi/16-otg 30-otg " «|r to agrs 8*8slsct intsrvlsw group Intsrvl< Ngrs 22-Sslsct ■gr/ H'; .i-' fefe- ■ 24*fat publie hoaring for 7/22 ♦ district 1-Sutait to pspor Frspsrs draft prospsctos 24-28 k^vaaua^ otg rorisw 22-Fublic hsaring/ Establish HFA and District author!IS bond prospsctus praparation appoint msmbars Subait to DTED office 12-Authorirs sala/total bond amount Met bonds irochurs 8-Approvs draft brochure 24-Public mtga 5-Publlc hearing V*,'-- ^ - V :T At k.tv -vv; 1; K. ■ V.i ^ :r';f- ■i I '1 '§7 1 ‘V ** >«ISMII l‘-'-' "m-- ' [5 ■ 'fo,;;", ^'5,'^ %::;'•'! 1. r V '*'■ ;-‘V ..S r^'y-5i.;..--| b-. ■ ■.P'*r-',.' ht/Mm/TVWDlWQ 150,000 FAm CAFXtAL C«eh ■alAoe« nmwmnnm TranafFr in IxpaoOlttirai Tranafar oat Caah Balanca igaXFNDIT OUTLAY (aay bond for It) 169.395 44,000 -46,000 167.395 7.5 7.5 Caaii lalanca 160,000 221,415 V Savasoa ♦25,350 ----------Jt*-------------- c7j.> . v - \ ?Tnnafar in ♦60,750wmmlapaaditaraa-66,350 . ••■; Tranafar oot - *• • ^ r;I-*.r -i-. Caah aalanea 241,000 //7T;?GV//6/<'r c Draft 9/90 Dpdata 6/91 1991 Baaad on Othar funds ^5 yssr sttiisats) Baaad on 12/31/90 - - - - - - - - - - - - - - - - - - - - - - -- - - - - -- - - - - - 9/90 Batlaataa Actuals 1992 1993 1994 199! Aaoaaaa road (300,000-aMiraancy contingancy) Caah Balaaea 700,000 717,336 450,000 480,000 509,000 535,000 RasoBoa Tranafar la 50,000 50,000 50,000 51,000 50,000 51,500 tapaaditoraa Tranafar oat 300,000 300,000 20,000 22.000 24,000 28,000 Caah ialaaea 450,000 450,000 480,000 509,000 535,000 558,500 (Mlninaa llabllitlas) NATBR OFtRATlM Caah ialaaea 120,000 131,000 106,000 126,000 146,000 160,000 laaaaoaa 230,000 230,000 250,000 260.000 270,060 275,000 Tranafar in 210,000 220,000 230,000 240,000 235,000 tspaaditoraa Tranafar oot 50,000 45,000 10,000 10,000 10,000 10,000 6,000 6,000 Caah lalanaa (rata iaeraaaa) 90,000 106,000 126,000 146,000 160,000 184,000 mm oratATivo Caah lalanoa 502,014 764,000 424,000 504,000 546,000 641,000 (270,771) othar currant assata Tranafar in 590,000 530,000 540,000 550,000 560,000 570,000 Inpaaditaraa 400,000 420,000 430,000 450,000 460,000 480,000 Tranafar oat 450,000 450,000 30,000 31,000 32,000 33,000 CAM IhUMn •107,014 1424,000 1504,000 1573,000 1641,000 $698,000 f /. V-' -“i '■■- r.-. '• : < 'fplM pnjMta - ae-30,ooo/rri yy *i A RESOLUTION GOVERNING BUILDING MONIES WHEREAS, the City of Orono has a need to build nev/ city facilities to house its public Works, Police and Administration staff, and WHEREAS, it desires to do so in the most effective matter for its taxpayers, and WHEREAS, the City has established a Building Fund of million dollars, and WHEREAS, the City is doing the initial financing through a lease purchase with its own Housing and Redevelopment Authority, and WHEREAS, the cash set aside in the Building Fund is used for helping defray the cost of the building, and WHEREAS, the Council determines it appropriate to have a $2 million prinicpal balance in the fund upon completior of the lease purchase, and WHEREAS, there is a need for certain interests from these moneys to support the General Fund, and WHEREAS, the City Council does not want the principal used in any manner except listed help. HOW, THEREFORE BE IT RESOLVED, that the Orono City Council establishes the Building Fund Trust for a pledge of monies to pay the lease payments to the HRA under the following restrictions: The principal reduction from year to year can not be greater than $1 million - by number of years of the bonds. B That part of the annual interest can be diverted to the general fund but not more than $____ annually, escalated at a rate of no more than the local CPI, fer-- Ifet--’' iKi ’ -^ ■ ' lG'f%;' *!V- ,v‘ SS'-'"iife: c.That the principal and oalances of interest wil i. oe aseci to reduce lease pyaraents to minimize tax levies for that lease purchase payments. D.That the S2 million may include $300^030 separately held in escrow for final payment (?) E. That the $2 million will not otherwise be reduced in principal. and Council further resolutes that; 1. Conditions A, B and C can only be amended by a 4/5 vote of the entire Council and that 2.Condition D and E can only be amended by a unanimous vote of the entire Council, vacancies not withstanding. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held June 24, 1991. Barbara A. Peterson, Mayor ATTEST: Dorothy M. Hallin, city Clc’-k ■■IrS-r .,v lili:0m--F-'-r.' mm ,. ■-•,!> V ■ fV./!-'. ,v;- K'.' |vT;._Yv.V.;i,, , , . ;r/ .i'cM^/:V - ,, '/tK,- -V V' :' ^;-M- TO: FROM: DATE: 80BJBCT Mayor and City Council Dorothy Hallin, City Clerk June 24» 1991 Agenda Item #10 - June 24, 1991 Council Meeting Attached are Attachments C and F for Item #10 City Facilities 0 ■ >i i /d .;i I 0 * 4 I-I J ‘■:r;rr T^' r njyj^/KdKrr p Council Nwnbor introducod th# following r«0olutioo and aovad its adoption: ftESOLirriQN PROVIDING FOR A PUBLIC HEARING ON THE BSTABLISIWDIT OF AMUSINO^Sd aroWELOPMO^ authority in the city of ORONO, MINNESOTA WRSRBA8» Mlnnatota Statutog, Saction 469.003 create* a Hou*ln‘» ‘ind Redevelopaent Authority In each city In thl* State and provide* that aucu an authority shall not transact any buaineaa or exetclas any power* until the governing body of the City, by resolution, finds that there is need for a city authority to function In the City. NOW THEREFORE BE IT RESOLVED By the City Council of the City of Orono, Hlnneaota* that on the 22nd day of July. 1991 at- - - -o’clock p.m. the Orono City Council shall hold a public hearing at the City Council Chaad>ara in Orono, Minnesota, following which thl* Council shall consider a resolution naklng the following findings: tmrove the general economy of the City and the State of Minnesotaj and (b) That areas within the City are |M>tentially more uaeful wd ' * >***« has been realised under existing developnent mSbe***lOM productive because of the lack of proper taxInTBStnianf. and consequently are not contributing to the City a tax base to full potential; and (c) That substandard, alua or blighted areas exist in the City which cannot be redeveloped without govemiseotal assistance; and fa) ThAt there is a shortage of decent* safe, and sanl^x^ceeoa«odatlons available to persons o^ low Incoae and their faallles at rentals they can afford; and (e) That there Is a need for a county housing and redevelopeent authority to function in the City* All persons interested are invited to attend the hearing, and th* City eayor Is directed to cause this resolution to be published In the official newspaper of the City once not leas than ten days nor eore than 30 day* prior to the date of the hearing. The notion to adopt the foregoing resolution wa* seconded by Council _ _{ and upon motion being taken, the following voted in favor thereof: the following voted against the samsi ubereupon aald resolution was declared duly passed and adopted k-MMil'. I ,*«» «)*wi<** * City of Orono • • •► iP- #« • • •■^ • •p,TmH.Hepr C 24:'‘M^199I :;•: • . . impie 93.VW.UW Debt Redemption Schedule Based on 20 year Maturity Assume Dated 2/1/1992 #• • •. Data PrinciiMl IniarMt '^:^y• « ««#!• >c • S« *«^a*s*« JVS • s 4* ^ >• V • • pef. *%s - *• s»» # s^e %» » «#a«» • ' *a *• •• ^t • *• ••' *••.•• A A ae I ^ ^‘*»«w • « «.« xr::-. *• V a^• # A^AA. »4A ' »:r. W*A< AW»^N.^ •^ »• • ,a •WH'- •N • -M ■j- ■>* , --•. 'p.-, f • [• ■ ♦••■•» A ' t,e -*..r.^. ^ •: * . • v> •• a# ,• K , »• «v > ^|| e%^ t«#A r • 1«• aaa«»A •AA .f rww»w* A* • 'A--. »A» • A #• aa *• I a* V01/1992 2/01/1993 8/01/1993 2/01/1994 8/01/1994 2^1/1996 8/01/1998 2/01/1098 8/01/1996 8/01/1997 2/01/1998 8/01/1908 2/01/1999 8/01/1099 2/01/2000 8/01/2000 2/01/2901 8/01/2001 2/m/20D2 * 31/2002 01/2003 1/2003 i£M)1/2004 8/01/2004 2/01/2006 8/01/2008 2/01/2006 8/01/2006 Mt?2B0T 8/01/2007 2/01/2008 8/01/2008 2/01/2009 8/01/2009 2M11/2010 8^)1/2010 2/01/2011 8 M/2011 #.« •% •# >-*• \ ^ • p ^ « #« aril V a A * A r-1 80.00 100,000.00 0.00 105.000. 00 0.00 ‘10.000.00 0.00 120.000. 00 0.00mdoo.tio 0.66 136.000. 00 0.00 145.000. 00 0.00 165.000. 00 0.00 166.000. 00 0.00mmm- 0.00 190.000. 00 0.00 200.000. 00 0.00 216.000.00 0.00 230.000. 00 0.00 246;0o0;0d: 6.66 260.000. 00 0.00 275.000. 00 0.00 295.000. 00 0.00 318.000. 00 0.00 338,000:00 $129,67*8.66 129.675.00 126.350.00 126.350.00 122.868.76 122.858.75 119.201.26 119.201.25 115.211.25 115,211.26: 110.888.76 110.888.75 106.400.00 106.400.00 101.578.75 101.878.75 96.425.00 96.428.00 90.938.75 90.938 J6 86.120.00 85.120.00 78.802.50 78.802.50 72.152.50 72.152.60 88.003.75 06.003.75 37.356.25 49.210.00 49.210.00 40.565.00 40.565.00 31.421.25 31.421.25 21.612.50 21.612.50 11.136.76 ;11i138;r6 Caih on Hand Interaat $2,000,000^ • f • •• itrooo 80.000 80,000 80.000 60.000 80.000 80.000 80,000 80,000 80.000 80.000 80.000 80.000 80.000 60.000 80.000 80,000 80.000 80,000 80.000 80.000 80.000 80,000 80.1 80.1 80.000 80.000 80,000 ]6.Q;0Q0: 80,000 80,000 80,000 80,000 60.000 80.000 80,000 80.000 60.000 »O;0OO Cash on Hand Spenddown $1,000,000 Sami-Annual Needed Annual Balance Levy • 95,000 93.250 96.500 94.400 92.300 95.200 92.750 95.300 92.500 94.700 96.550 93,050 94.550 95.700 96.500 91.950 92.400 92.500 97.250 96.300 349,if6.&6 $54,675.00 $46,350.00 $58,100.00 $42,858.75 466.358.75 $39.201.25 $64,801.25 $35,211.25 $72.911 :26 $30,888.75 $70,688.76 826.400.00 $78,650.00 $21.578.75 $81,278.75 $16,425.00 $88,926.00 $10,936.75 $91^238.75 $5,120.00 $98,570.00 ($1,197.50) $105,752.50 ($7,847.50) $112,602.60 ($14,996.25) $119,303.75 ($22,643.76) $12$J50.35 ($30,790.00) $137,260.00 ($39,435.00) $143,165.00 ($48,578.75) $153,921.25 ($68,387.50) 8169.362.60 ($68,881.25) $169,838.76^ $104,350.00 $104,450.00 $99,217.50 $104,002.50 $108,122.50 $101,577.60 $105,050.00 $102,657.50 $105,350.00 3102.177.50 $103,690.00 $104,555.00 SI 04.755.00 $104,307.50 $103,212.50 $106.470.00 $103,730.00 $105,342.60 $100,975.00 $100,977.60 a • r • PVM i*V#VA^ 4* '*4 • M a» •••« .1 Note: Assumptions on Intertst Rates: Borrow (9 6.6646 Invest $2,000.0(X) 9 8.04b: $1.000.000 9 7.046 •This wiil be inaeased by the amoum of money needed for the General Fund. Es. $l 00,000/yr would ral» 93 *»» I • 4 • k I .■*■*■* . a. •« payment to $204,360. S ^esAai* -.aS.eAAAAo a. M •% *€*% <nrw. »*A A ^ ^ # • e.a • • > »•» a ^ ^ -. ,» •m^'9 • • • # • « M M ' • • a m • • • , e«ae m p. ^ mm ^ ^ f#- *••• « a • a • • « * ^ # *- f'- Froperid by CMers 8 Assooiatos.lno. !J •* . »..,»•* *•*.' .s**o*> i^City of Orono ^ . >.• .... .*• - . • .*4 • . . 7 / , ^ J . • • •. *H * * 1 a p. • • ta b » • # . • 4. . . ^7 '•;:rv ••• 2,4-7une-19S>lis.l - a . . 4 ^ • • IP ^ • c*%- • •w ^ • ».. ii*» •• ♦ • • >e*------ v***ee ^Sample $3,900,000 Debt Redemption Schedule Based on 15 year Maturity Assume Dated 2/1/1992 Cash on Hand Cash on Hand Date Principal Interest Intcreat Spenddown Semi-Anmuil Balance »..a» • 4 ^ ^ - • • •- • - • • • • 4 • Ncv l.'d Annual I,evy •r $2,000,000 $1,000,000 1 X1/1992 $0.00 $126,760.00 75,000 $51.750.0:S > .^■/1993 a/01/1993 160.000.00 0.00 126.7 >0.00 121.-i.50.00 75.000 75.000 110,000 $101,750.00 $46,650.00 $153,500.00 ■j~ c 2/01/1994 170.000.00 121,550.00 75.000 107,200 $109,350.00 $155,900.00 • -A %* v«. .w k s • 8/01/1994 0.00 115,025.00 76.000 $41,025.001 • . Wf->2/01/1996 8/01/1996 186.000.00 0.00 116,026.00 110,012.60 75.000 75.000 109,400 $116,625.00 $35,012.60 i $157.r.^0.00 i • A • •«$#*.-«« M%0 «%" •« • W* < 2/01/1996 8/01/1996 196.000.00 0.00 110.012.50 103.675.00 75.000 75.000 111.250 $118,762.50 $28,675.00 S1t.>.’7" U , :*r:::..»•.- • •a.**s/6i/iW7 0.00 103,676 00 : • 96.650.00 75.000 75.000 107,760 $,130,926;00 $21,550.00 ■■ ,$i59,>^.00;6o’; - * • ••S -*ws' TrS 2/01/1998 8/01/1998 220.000.00 0.00 96.850.00 69.700.00 76.000 76.000 109,250 $132.600.lJ $14,700.00 $154,460.00 y; ...1 -A *2/01/1999 8/01/1999 235.000 00 0.00 69.700.00 82.062.50 75.000 75.000 110,400 $139,300.00 $7,062.50 $154,000.00 I . *A • s ■ -■ • ■£r' 2/01/2000 8/01/2000 250.000.00 0.00 82.062.50 73,937.50 76.00U 75,000 111,200 $145,862.50 ($1,062.50) $162,925.00 A# •v ,4V •2/01/2001 265,000.00 73,937.50 76,000 111.650 $152,287.50 $151,225.00 -V • • « *v-8/01/2001 0.00 65,325.00 75.000 ($9,675.00)r.t^r ir'h' ^‘!”285,d0d;0S::: 66,32^00:..■ ■ 76i000 '... 111,760 .$163,575.00.i $i63.90Q.()6 r • *% 8/01/2002 0.00 56.08; 50 76.000 ($18,937.60) • ^2/01/2003 8/01/2003 306.000.00 0.00 56,062 70 46.150.00 75.000 75.000 111.500 $174^62.50 ($2B,Si:}i;.00) $156,625.00 • •■* %• /.VJLCr?:r 2/01/2004 8/01/2004 320,000.00 0.00 46.150.00 35.750.00 75.000 76.000 1 i 0,900 $180,250.00 ($39,250.00) $161,400.00 •✓s V » V . 2/01/2004 a/oi/ms 346.000.00 0.00 36.760.00 24.537.50 75.000 75.000 109.950 $195,800.00 ($50,462.60) $156,550.00 • • 2/01/2U06 8/01/2006 366.000 00 0.00 24.537.50 12.676 00 75.000 75.000 108,650 $206,887.50 ($62.32f .00) $155,425.00 1 ?6;»/2067V^^:v^390,000;00-; i'2OT.oc 107,000 $220,676:06 . $158,356.00 Note: Atsumptione on Interest Rtries: Borrow (9 6.60% Inveti $2,000,000 (g> 7.5%; OC^.crOO ® 7.0% * ....... . .s— .»..»•• . •». .. ■"‘'^ ***•*'**“ *.'*'*** . \ r.» .v.v* ****'*"'‘ '*^,*i,*, If the General Fund. Ex. $l00,J0Q/yr woiild raise 93* i **. •iA% . *Thls will be increased by the amount * rop^y neeu payment to $253,900. ^ A ••» •.*■. • # .*#,■« _. ^ ,.4...-.. ...4 -» . • . •«» ••••...... • • *. • • ••• ••#%*•• ••• •• • ••. ^ ^% A A • • • • • ■m -9 m • Pre^^d by ENer$ & Assodaioa.inc. 61i?l.4 TO: PROM: DATS: Mayor and City C uncil ' Mark E. Betnhardscn, Jity Adxiniatratoi;' June 13, 1991 I (■ **• n '4- SUBJECT: Highway 12 Corridor Study Attachment:A. Maple Plain Position Dated 6/8/91 B. Letter to Citizens in City C. Documents for June Round of Meetings Received 6/11/91 D. Schedule of Activities Dated 6/13/91 ISSUE 1. Present the results of the June round of meetings. 2. Present to Council Maple Plain's position on Highway 12. 3. Provide Council with a copy of the letter sent to residents. 4. Present the updated schedule for rhe specific activities. INTRODUCTION - At the for the elimi forcasts that ‘ round of me.tings the consultant asked ’'■>n o ^ny alternatives based on the traffic t. t;--t transportation objectives. At the Council June 10, 1991 Council meeting they requested that staff develop a letter to be sent to all residents regarding the city's position on Highway 12 ISSUE issue #I - June Meeting Results - The June meet ng results at which sFaFf trie^”to ’ eliminate all four routes, auart from the current route, resulted in the elimination of Highwa ' 55 and the County 11 routes based elimination of those tWv, as being acceptable to MnDOT and no objections om the cities as to their elimination. Issue #2 - Presentation of Maple Pl<- s Position - Maple Plain has indicated that the fiighway ~sTiou 1 d not go through their community because their concern as to the impact of it but th<- ■'•^therly corridor should go around. The position further opines ...at they feel that a continuation of the southerly corridor should go through Orono. If, however, one reviews the three corridors proposed, primarily in Orono, all of them can be tied out to the southerly corridor around Maple Pl^'r.. It should be noted the southerly corridor around Maple plain not incc'^gruous with Orono's position of it remaining in the urrent corridor in Orono. 1 1 -1.1 r.'i ■i'''f II.I'J’V t. , Y-? •_ ;■ If ,0- 'i L t ■■ Pi 1^ Issue - As requested by Touncil attachment was transmitted to all residents in the community. Issue #4 - The updated schedule was presented at the June 19^ 1991 meeting. Added to this schedule is the use of additional screens prior to drafting the scoping document together with doing cross sections through the 3 downtown areas for August to illustrate 100-200' layouts in a 5-600’ corridor. Once drafted MnDOT will hold public hearings as required and needed. Once MnDOT takes and revises the document based on the hearings it will approve the document. If a preferred corridor is politically possible to the committee and acceptable to MnDOT that would be addressed at that time. It is anticipated that there will be no July round of meetings. It is our understanding additionally that the will be meeting with the Minnesota Department approximately July 12th. In the meantime it is that the Long Lake Council is working through to that utilized by Orono three or four months recommendation as to the corridor. City of Long Lake of Transportation our understanding a process similar ago to develop a ALTERNATIVES 1. Accept the information. 2. discuss. 3. Direct any further work. 4. Table for further discussion. RECOMMENDATION - It is recommended direct ion as to the development strategies regarding Highway 12. that Council give staff any of further information or PROPOSED MOTION - Moved by , Seconded by __, Council accept the information and direct stiTf regarding further items on this matter. Ayes , Nays __. V;' 1620 MAPLE AVENUF MAPLE PLAIN, MN. 55359 PHONE - (612) 479-0515 //tH ui .. 3 ■7=‘ ^ ; 1 ? 199. June 8, 1991 Minnesota Department of Transportation Preliminary Design 2055 N. Lilac Dr. Golden Valley, MN 55422 Attn.: Mr. Steve Hay Re: Highway 12 Corridor Dear Mr. Hay; The purpose of this letter is to place the City of Maple Plain on record regarding the future of Highway 12. We have formally adopted the following position: The City of Maple Plain is on record as being in favor of the corridor which is described as the "southern route." This corridor specifically runs from the present four lane Highway 12 and goes to the south of Long Lake and to the south of Maple Plain. The City of Maple Plain has strong reservations regarding the "County Road 6" alternative route. This would start from the present four lane Picjaway 12 and travel north of Long Lake and then pass south of Maple Plain. This should not be con­ sidered until all efforts to come up with a viable route south of Long Lake have been exhausted. The City of Maple Plain opposes the routes designated as "the Highway 55" option and the "County Road 11" option. We are in total opposition to any plan which would establish a "no build" option or attempt to expand Highway 12 in the present corridor through Maple Plain. These are not options and unacceptable to such a degree that we will fight any ef­ fort made to carry out such a plan. ■ ... . , U ■ 1 Page 2 - Highway 12 Corridor To reach these conclusions, we have made a set of findings pertain ing to Maple Plain. These findings are based in parr on input from the following sources: Hearings held specifically to solicit input from th^i public; The Maple Plain Comprehensive Plan; The Land Use Plan from the City of Independence; transportation section of independence Comprehensive plan as submitted to the Metropolitan Council; Traffic count estimates from MNDOT; Population & employment estimates from the Metropolitan Council; City Engineering firm - lonestroo, Rosene and Anderlik; Input from reps, to the Policy, 'lechnical and Citizen Committees. Records and maps from the State of Minnesota Department of Highways - Circa 1961-62 Our findings are summarized in order of our positions as presented in the op ning of the letter: 1; The "southern route" offers the greatest degree of traf­ fic relief for the future of the City of Maple Plain- fic count estimates for this route are less than half of the next closest option. This fact precludes us from taking a neutral stance concerning a northern or southern bypass of Long Lake. 2: The "southern route" would allow for close proximity to Maple Plain and provide the ability for a minimum of two entrances or exits to the new Highway 12 corridor near Maple Plain. It will be necessary for any plan which bypasses the town to allow for east and west interchanges for access to our business. 3; The "southern route" will collect the highest traffic counts and thus relie'-n the local streets of the burden of carrying traffic for which they are not intended. wi'.l::. 'i.-' L- Page 3 - Highway 12 Corridor 4: If funds are to be expended on a four lane highway, it is the finding of the City of Maple Plain that e route chosen must provide maximum utility in terms of tratric collection. The "southern route" is the option which most closely satisfies this condition. 5: The "southern route" approximates the corridor which was considered in the MNDOT corridor study of 1961-62. Affected communities participated in this study and proposed a "southern route". 6: The "southern route" is already contemplated by the Com­ prehensive Plan and is also the basis for present land use planning by the City of Independence. Their land use maps clearly show the corridor and planning was based on the "southern route". 7: The "County Road 6" corridor is acceptable only in that it bypasses Maple Plain in the same location as the "southern route". Traffic counts projections from the "County Road 6" alternative are unacceptably higher for Maple Plain than the "southern route", we have no opinion regarding comparisons of these two corridors except based on traffic impact projec­ tions fo.. Maple Plain. 8: Either a "southern route" or "County Road 6" alternative will require an upgrade to roads leading to Morris Baker Park. It would not be acceptable to overlook the high traf­ fic counts generated from this regional park from May through September. 9: The "County Road 11" and "Highw;^y 55" routes would not relieve the traffic burden on the present corridor. 10; The "County Road 11" and "Highway 55" roures would not collect enough traffic to merit the expenditures involved. 11: The "County Road 11" and "Highway 55" routes would have a significantly adverse impact on local businesses. < ■t'i»• * •• It"' .! ‘I Ir. ■r. V.. v^:tr fe '!*',-S^'^.;._-- Page 4 - Highway 12 Corridor 12: The "no build" option is not an option. The result of "no build" would be deterioration of property values. Health considerations for those who live close to the road will be compromised. The local businesses that require ease of entrance and exit would suffer and would likely relocate. The ability of public safety and emergency services to serve Maple Plain would be seriously impaired. Local traffic delays exceeding 5 minutes are likely. 13: Enlarging the present corridor would effectively cut Maple Plain in half and cause the loss of significant tax base and jobs within the town. Roughly 2/3 of the total Maple Plain City tax base would lie within an expanded cor­ ridor in the present location. 14: Enlarging the present corridor will cause the closing of local streets and will force frontage roads to be developed. There is no economic means for the City of Maple Plain to ac­ complish this and resulting loss of tax base and deteriora­ tion of property values will further erode the ability of Maple Plain to cope financially. 15: Significant business exists on both sides of the present corridor. Expansion of the present corridor will cause the loss of up to half of the present businesses due to direct removal due to construction or relocation for ease of access. Present zoning requirements established setback requirements which meet only the present road size. An expanded roadway will c^i’se nearly every property along the present corridor to be » non-compliant. 16: Enlarging the present corridor will destroy one park and adversely affect our largest City Park. 17: The Fire Department now serves approximately 4,000 people and requires access directly to the present corridor. An enlarged corridor will prevent access to the Highway within a reasonable distance. The Fire Department has no al­ ternatives due to the railroad tracks directly next to the south side of the station. As our served population in­ creases, the importance of easy entrance increases. 10: If the present corridor is expanded, significant realign ment of the railroad would be necessary to accommodate a crossing at the west end of Maple Plain. The present bridge is 13 ft. clearance and can not be lowered to the level neces sary due to the Painter Creek watershed which abuts che cross ing. i- ■■ •r'T Page 5 - Highway 12 Corridor With issuance of this leter, the City of Maple I’lain goes on public record regarding the corridor study. We will make every effort to cooperate with the process cf establishing a new corridor to our south and appreciate the opportunity to complete a task which actually started over 20 years ago. We are in complete agreement with the plan ners that have determined that this is indeed the time, our last prac­ tical opportunity to set aside space and plan for the relocated cor­ ridor of the future Highway 12. Sincerely, City Council of Maple Plain Jeff Walton Mayor jw: JW cc:City of Long Lake City of Orono City of Independence City of Uelano City of Medina City of Wayzata attachments: Correspondence and maps - MN Dept, of Highways 3/6/61 Correspondence - village of Maple Plain 7/17/62 Excerpts - Comprehensive Plan of Maple Plain - Corridor map Excerpts - Comprehensive Plan of Independence - Corridor map Highway 12 Property valuations abutting Highway 12 - 1991 HIWAY12.603 it-’"' STATE OF MINNESOTA DEPARTMENT OF HIGHWAYS CONSTRUCTION DISTRICT 3 2053 NO. LILAC DRIVE MINNEAPOLIS ZZ. MINN. March 6, I96I Hr. Karl Anderson, Clerk Village of Maple Plain Maple Plain, Minnesota Dear Sir;Re;S.P. 271i-10 (TH 12=10) S.P. avi^^-HS Index Map the routes that were discussed informally by the Minnesota Highway De- n^l96l interested municipalities on Monday afternoon, February I 1 (colored in green) 0:1 the me the one originally developed by the Minnesota Highway Department ana presented pubiically on several occasions. Route /A (colored in red) was proposed by the af­ fected municipalities and is being studied as a possible alternate route. Construction costa appear to bo similar for the two routes but. appraisals have not yet been completed, the Minnesota Highway Department is not in a position to recommend either route for pub.lic approval. Therefore, the index map is to be used for by zz:t:zz Very truly yours, DEPARTMENT OF HIGHWAYS • ■ ’^.XuL>• I ______ C. F. Welch, Distriuv _ GFW: r jk (NO) Saclooure jOL ^ g A.J *-■ n 17, V Vw \ Ur^' Qoorge V/olch Uinnosota State Ulghv/ay Dopt. Lllao X<ma Ooldon /alloy, 2Unn. \y hk'I •♦ • Dear 2Ir» Welchr la rovlowlxig tho prollminary plana of tho novi Hlghiray if 12 in. this arot; tho Vmago Council la Indood ploaaod ao to tho proposed imdorpaas on County Road // 19. Hov/ovor, thoy oro oomowhat concorned and fool it- io moat oaaontial for anothoxfyundorpaas on County Road if 03. It la folt tliat for q<ulck'dcceaa to areas oouth and oouthv*oat, in caao of fire tl^'t^an underpass iit tlilo point v;ould be. a aocoaaity for ^vompt service, ao those aroao aro dopondont on tho Vlllatjo ./of Kao ^ - -- — - -- — ^ or Haple Plain for Piro protection. It is tho rccoomondation of tho Village Council that you give this matter your utmoot conoidoration. Yours very truly. 7-arl U* Andoroon, ..ago Clerk ^ V .• P • • t 1Cdrv\p (J Solar Access 1.C O 3 ^ 3Because of rapidly risine; convor.tior.al energy and predicted declines in fossil fuels, t is ^^^sidered vital to the {general welfare of the comxnunity to encourage and protect the use of solar energy systems. Because access to direct sunlight i vital to the proper functioning of such systems, the city will consider ordinance changes which guarante . rights to sunlight for solar energy syste.ms. 2.The city will consider varying setback requirements in residential zoning districts as a means of orotecting solar access. PUBLIC Facilities plan The Public Facilities Plan has been designed to briefly review txisting public facilities applicable to transporta sewers and parks. The transportation element addresses transportation concerns associated with future development and presents a street system which reflects transportation needs The sewer element is intended to present generalized policies which will affect future growth and associated limitations. Finally the park element reviews the impact ■'f dovolopmonf local needs and examines the imrict or metropolitan park facilities. Transportation Policy Plan The nsportation Policy Plan addresses the future impact on M* jpolitan facilities, land use changes on transporta­ tion, a functional roadway clas.sifiention and future .str-- et needs. These items then tie closely to the projected land use changes within the planning period. Metropolitan Facilij^es TH 12 is the most significant transportation route, connecting Maple Plain with the core of the metropolitan facility is a two lane undivided highway through naple Plain for which no major improvements are planned through 2000. Population, employment and household projec­ tions indicate that in 1900, there will be 2L.9U0 person trips beginning or ending in Mapie Plain. To accommodate these trips, the city has developed a loca1/collector street system which should accommodate t^ se trii i. This system is presented under the local system needs. [• r j'l future commG.cial and induatrial uaea cr. IH ha'^ been reviowod to determine what future aether, may b'. ired. TJie major areas are: L»^aunercial - apv iimately ten acres along the north . de o east of Maple Plain. TH ^ o12 on the Commercial/Industrial - along “tho north s:.~ Budd and CR 83. ">oproximatel/' 1 12 between 60 acres ose areas, there isWithin and adjacent to oacl: __ currently some existing developueut which would be'similar to that allowed. The new local collector streets proposed, western extension of Drake Street, northern extension of CR 83 and Spring Avenue, would all provide a more controlled access onto TH 1., thereby permitting development without Slgnixicantly increasing access problems. The long range plans for improvements of TIi 12 are unknown However* past discussions have identified significant improvements such as the realignment of TH 12 south of napie Plain. While such a realignment may not occur within the next 20 years, the impact on the city would bo significant. Both beneficial and detrimental impacts would oe anticipated with any improvement to TH 12. While it would bo desirable to reduce the traffic flows which intor- southern realignment would impact ri!- ♦ realignmentimpact more cirectly on the city of Independence but will fSUifservice extunsiors for commercial a.nd industrial development attached to he realigned route. fo "to monitor long i.nge improvements to TH Ig and their potential impacts upon the city. In this regard the city desires to work closoiy with the Council, Department of Transportation and the to T H* In<*®P«ndonce in reviewing any future improvements Ma.ior Street extensions indicated above, it The moat significant addition is that of a westerly Mteasion of Drake Street. The portion of the extension west of Budd is vital to the overall development of che *j®^^ west of Budd. Until the location of this access 7®^®^i®®d» future development in this area will “2 r?? T®«*i<»lo due to access difficulties. The cor."i.*cti-.r. ox this street to CR 83 will be critical to the deveiopment Pago 11 X >. J ft R: «■- P- ■: ^if,f i f I- if- U r« ‘ ■' i- Vii r \l. if 'jf 'f- I.'-; of tho northern residential sector of the coty. As an alternative to Drake Street extended would be CR 83 extended north and east to CR iJ in cooperation witn the city of Independence. Such an oxtons...or. .Tiay oo oenclicia.^ to both communities, Hennepin Cou“ty and tne Department of Transportation, Airport Facilities There are no airport facilities, proposed airport sites, search areas, or other facilities located in Maple Plain. Even though thero are no aviation facilities located in Maple Plain, any development affecting navigable airspace within tho community is subject to tho Minnesota Department of Transportation regulations concerning instructions to navigable airspace. (Gee 14 MC<VR 1.3009. CRITERIA I'OR DETERMINING OBSTRUCTIONS TO AIR NAVIGATION). These regulations provide that anyone proposing construction or alterations which would exceed 300 feet in height above tno ground level at the site shall notify the Commissioner of the Minnesota Department of Transportation at least 30 days in advance as required by Aeronautics Rule 14 MCAR 1.3009, Subdivision C; and shall present a certified copy of such notification to tho city at least ten (10) days before any building pex*mit is issued. Transportation Po 1 icior. 1. Minimise and limit access points onto ..-terial to points of adequate distance between inv vsections 2. Require proper visibility, design, and control of ail intersections to prevent accidents and violations. 3. Require that all new development or expansion of existing development includes adequate off-street parking. Where possible, provide bicyclists a right-of-way separated from both pedestrian and vehicular traffic. Require that new development dictate streets in such locations that they fit the transjortation plan of-the city and create a logical street system or extensions as the case may be. All future structures which will exceed 300 feet in height shall follow the procedures set forth in 14 MCAR 1.3009, CRITERIA FOR DETERMINING OBSTRUCTIONS TO AIR NAVIGATION prior to approval of a permit by the city of Map 1.0 Plain. Page 12 ¥‘:1 1 1 III Irr. fii I sr I I i f I!»,■m II v.”■ r-'- Ii. y- I$■ P Ir-nr:: I :^.-- 1 'wCOU P pL.*^ - T^A KjSP oti 7rt T/ o /1> *La*.dscaping should be required in industrial developments to P^^vide screening/ a more park-like atmosphere, and to soften the mass of structures. ‘Residential uses shall be prohibited in industrial areas. Parks, Recreation and Open Space Policies Objective: To provide for a limited system of parks and open space that will satisfy the active and passive recreational needs of all residents. Policies: trail systems should be designed to accommodate walking, bicycling, jogging, skiing, and horses. Equestrian trails should be separated from pedestrian trails and allowed in non- urban areas only. *Greenways and open space should be utilized wherever possible as buffers to separate residential uses from non-residential uses. ‘The City should provide limited recreation facilities and should require 5% land dedication from all developers for school, park and open space purposes or a cash payment in lieu thereof equal in value to said 51 dedication. ‘The City should make every effort to coordinate with all rea­ sonable metropolitan and County open space plans. Transportation Objective: To create necessary and convenient linkages between land uses which minimize traffic conflicts and which provide for smooth and efficient systems of people and goods movement. Kt'- fev: ■- 36 - A r • i 'V ■. itvf-^.. .■ . r Policies: *Every attempt should be made to segregate traffic according to ^ypg 2nd function; pedestrian from vehicular, through traffic from local traffic, fast from slow, commercial from residential. *A hierarchy of streets and highway ing to use and function: hould be established accord- Class I - Principal Arterial (Freeways and Expressways) Move high volumes of through traffic at high speeds between major regional traffic generators with limited or controlled points of access (access one mile apart or more; should not be used for intracommunity travel). Class II - Principal Arterial (Arterial Streets) Move moderate to high volumes of traffic at moderate speeds between expressways or freeway facilities and other major traffic generators and having access only at street inter­ sections (no private drive entrances; intended to carry traffic rather long distances from place to place within the City). Class IV - Collector (Collector Streets) Collects traffic from local streets and distributes it to arterial streets. Moves moderate traffic volumes at moderate speeds generally shorter distances. Class V (Local Streets) Move low volumes of local traffic at low speeds over short distances and provide direct access to and from individual properties. ♦Arterials, freeways and expressways should be located so as to bound rather than bisect residential neighborhoods. •Residential setbacks from elevated or grade level /reeway, expressway and arterial streets should be a minimun of 150 feet to minimize noise levels. Landscaping should .be requir­ ed to further reduce noise levels. •All circulation systems should be coordinated with those of adjacent communities, the metropolitan and County systems. - 37 - v*-^ • :l,. M'"’ L'V- ■'■-.■■’ i'-;Ji>^ ,;v,'>> , . ♦Residential setbacks from rail lines should be a rr.ininum of 150 feet and landscaping should be required to recuce noise levels. - 38 - JV . • • I •. .--V/ . V— —. . * 1 •0 ...- .1 11 i ! i '--------i r ! 1 1i ^-------- ^ n 1 r“"i|._ •: ; f •0«M* \z -♦li1* i *■! r’- n b -It- i. , i im 1 II iZI < f _____] ^ li.vusrV.1 A . ; I ■ _________i t • ■r , • vj U I n..■■ I'j-Vo ! . (i. ! J------1.-- '-----! ( i I i I \ ••/ -ill P• * ".y*. 3H 1 i 1 T ^«•—I ;r\ *— jd~Wr rf" 1 t —h=l I ! I * ! TRANSPORTATION CITY OF INDEPENDENCE plan Thoroughfare t ^ ^ ------------------.—___________ IfLCI I Transportation Plan h i I I V ‘> . - iV- ,I ■■'v a I I ■^r . .*• - ^li: K'-I f k‘: r'L^_I V I i:r- vV- IP-■ Ir-^ I ■y..v I r - ■• i •r'—1 n\ajoir stjrsGt Gnd highway netwcrh consists Oi. a svstem hierarchy based upon function including principal arv-erial^/ arterials, intermediate artcrials, and collector streets. A •'ourth street type is the parkway which may serve an arterial or collector function. Local streets, collector stroei-o, or those streets which provide acce.s to individual properties, are not part of the major street network. Principal Arterials U.S. 12 is proposed for upgrading to a freeway standard after the year 2000. Its general alignment, depending upon what happens to the east of Independence, should be somewhat south of Maple Plain and thence northwesterly to a point at which it nearly coincides with present U.S. 12. Specific principals that should be applied to the alignment is that it should not be forced through more heavily populated areas (particularly Maple Plain on the east and Delano on the west) and secondly, due to the abundance of marshlands in Independence, a great deal of care should be taken to avoid major environ­ mental encroachment of such areas. Minor Arterials East/west arterial streets include 1) County Road 11 Medina to the western City limits; 2) U.S. 12 from 19 to the western City limits; and 3) county Road 6 ..om Town Line to County Line Road. North/south arterial streets include: 1) County Road 110 from the south City limits to Baker Park Road; 2) ,°g2 90 from County Road 6 to County Road 11; and 3) County Road 92 from County Road 6 to the north City limits. ■ Functional Classification System Characteristic_s ^ r»r* i oa 1 Intermediate MPrincipal Arterial Intermediate Arterial Minor Arterial Collector Local Spacing Land Access/ Driveways 3-6 miles None 1-3 miles Limited ij-2 miles Limited J*-l mile Direct Land Access 1 block Direct Right-of-way Speed Limit Large Trucks 300’ 45-55 100'-300’ 40-50 No Restriction 66*-150' 35-45 50'-80’ Max. 3 0 Parking None None Maximum Grade (%) 4 66'-100’ 30-40 Restricted as Permitted Necessary ^s Necessar. Restricted as Unrestricte Necessary 6 8 - 45 - HIGHWAY 12 PROPERTY VALUATIONS ALONG HIGHWAY 12 CORRIDOR - 1991 VALUES i ' -t ■4:- STREET ADDRESS (HIGHWAY 12) 4280 NAME KEG & CORK ___. PROPERTY I.D. 25-118-24-11-10 TAXABLE MARKET VALUE $149,300 $166^0'^4900 25-118-24-11-21 1500 HOWARD j MPFC 25-118-24-11-20 $715,6(J J $181,700 4960 MOUND MEDICAL 25-118-24-11-17 j 4980 BANK OF MAPLE PLAIN 25-118-24-1 1-I6 j $429, , 00 5010 TRI-K SPORTS ;25-118-24-12-05 ■$222,000 5030 ERICKSONS BAKERY '25-118-24-12-04 i $31,800 5060 COLLISION CORNER |25-118-24-12-49 $12 00 5075 VISION ENERGY 25-118-24-12-51 '$b,500 5159 JIMS WASH 25-118-24-12-30 $128,300 5164 ED ARMIT ^24-118-24-43-19 1 $87,400 5180 JEFF WALTON _J 24-118-24-43-20 ;$93,300 5209 CLAIRE BOOTH 24-118-24-34-33 $40,600 5249 SPEEDY MARKET 24-118-24-34-69 .$141,100 5250 WEST 12 LIQUORS 24-118-24-34-25 : L—----------------------------------------------- $80,300 5269 JERDE INSURANCE ' 24-118-24-34-34 ;$73,700 5285 TERRY SWENSON ^ 24-118-24-34-35 1 $55,600 5295/5297 KMH ERECTORS 24-118-24-34-36 !$129,500 5300 COUNTRY SCHOOL HOUSE 1 24-118-24-34-19 ^$254,600 5329 MAPLE PLAIN MOTEL 24-118-24-34-62 i $122,100 5330 QUICK MART 24-118-24-34-20 i $57,900 $9005330 5370 OUICK MARX PAWNEE C**" 1 1 O 1 24-118-24-34-22 $1,842,800 5410 DAVID PETERSON ■ 24-118-24-33-33 ; $456,700 5410 H & H PROPERTIES 1 24-118-24-33-35^ 4 .........................................* $181,000 5469 KERNIC U.S.A.i 24-118-24-33-18 1 $93,000 5655 HERC-U-LIFT 23-118-24-44-26^$1,025,600 5655 HERC-U-LIFT 1 23-118-24-44-27 $27,000 5655 HERC-U-LIFT 23-118-24-44-29 $27,000 5775 T.D. SAWVEL INC.j 23-118-24-44-24 ' $297,700 5817/5619 BERGMAN SILO ! 23-118-24-43-20 $70,200 565S HERC-U-LIFT ^ 23-118-24-43-21 $16,300 6A39 KORTEUMS SALES t 23-118-24^3-17 $8,000 M39 KORTEUMS SALES i 23-118-24-43-18 $203,000 5901 DAY DISTRIBUTING 1 23-118-24-43-19 i 9A-1 1 $689,900 $136,8006000MIDWEST CEDAR WENCK ASSOC. 1 1 c. i 23-118-24-41-04 $138,000 i ■ "$8,508,100 6/9/91 i-'V‘ >. O O /^TTT/cy/ZSW^ CITY of ORON < r > MunicipaJ ()fT\cl*^ PrtM OfTWr ttti\ bo CnMaJ Ba\. MinncMiu 55.'1> June 1991 RE: Newsletter to Citizens - Highway 12 Dear Resident/ As you are probably aware the Minnesota Department of Transportation is currentl'^ performing a corridor studj^ on Highway 12. This letter is being sent to you to keep you updated and advised of progress to date. Why is there a corridor study? Highway 12 currently carries over 18/000 cars a day on two lanes as it |>a68es Willow Drive in Orono. This situation is unsafe/ and the cities of Orono and Long Lake have been able to achieve some relief through signalization of that intersection/ together with some related traffic improvements between North Brown and Old Crystal Bay Road. This, however, is a short-term solution and the City is concerned about the projected 30 to 35/000 cars a day that this corridor will be asked to carry over the next 20 years. Because of the local safety issue, plus the expressed needs of people living along the western reaches of the corridor for a better access to the Cities, the Minnesota Department of Transportation undertook the current study to determine what corridor should be selected for an upgraded Highway 12. The Orono City Council has encouraged this as it is easier to develop and then plan around whatever corridor is selected now than if we were to wait for another 20 years. What happened to the old route? As many of you know, an upgrade of Highway 12 has been talked about sporadically since the 1950's. In the late 1960 s various routes were dravm and the City's 1974 Comprehensive Plan showed a corridor near Watertown Road bypassing downtown Long Lake and going back up to the current corridor. When the City redid its Comprehensive Plan in 1980, the Minnesota Department of Transportation indicated to us that there was no plan for upgrading Highway 12 for the next 20 years and thus the corridor was eliminated from our Comprehensive Plan. TELEPHONE - 473-7357 • FAX -4734K10 r^' In. ff. ir I; ■R V D V■h V: . i: {■ % W' Newletter to Citizens Page 2 In 1985 when the City did its land use study of land adjacent to the current Highway 12, they again asked ^he Minnesota Department of Transportation what plans, if any, they had for Highway 12. Once again the Department of Transportation indicated that there were no plans for the next 20 years; consequently, the City proceeded to develop land uses compatible with the existing corridor, together with a road system to keep local traffic off the current corridor. The current corridor study (scoping orocess) is being handled by Larry Dallam of Howard Needles ano Associates. They Are under contract to the Minnesota Department of Transportation Metro District. This initial scoping process is a necessary prelude to the environmental impact study. (Environmental impact studies include, not only the natural environment, but also the social, financial and other related impacts that the corridors may have.) Following that 2 to 3 year period, it then ?oes into a final environmental impact statement, right-of-way acquisition, preliminary design, final design and construction. If funding for all this were currently available, the process would take a minimum of 8 to 10 years before an upgraded facility would be constructed. Nhat are the alternatives? The consultant has proposed five primary routes with variations on those routes. The consultant has also done traffic forecasts for the year 2010 to determine which of these routes would not meet the transportation objectives based on the traffic forecasts. The routes are as follows: Highway 55 - This link would tie Highway 12 tc Highway 55. Based on traffic forecasts, however, traffic on the current Highway 12 corridor would increase from the current 18,000 to about 25,000 without an improvement to that corridor. County Road 11 - This corridor goes straight east from Delano and then cuts across from Loretto to the southeast to Wayzata, creating substantially a new corridor through the "rural" environment of Independence, Medina, and Orono. This route would result in a decrease from 18,000 to 14,000 cars a day on the current corridor. However, it would do so at the expense of doubling traffic on County Road 6. Current Corridor - This corridor would probably have about 35,000 cars a day in an improved four lane facility at or near the present corridor. Alternatives to this would result in having to construct 4 to 6 miles of new freeway in Crono to solve what is probably a 1 mile bottleneck. County Road 6 Route - This route would take a little more traffic than the current corridor, however, it would significantly increase north/south traffic on some of the roads in the range of 3 to 4 times what they currently carry, and have a significant impact cn the environment and land uses in the northern portion of Orono. H \: •ti; «: U m P .1 1^’ 14' ^■-- fe. i', • r-'v f-‘- Newletter to Citizens Paqe 3 «outhern Bv-Pass - Tooether with the negative envircnr.enta 1 Impacfthis l^ld have on the Luce Line and a broad sectxon of the current rural environnent , it would a^so re^su^x.^i*. a lo^^efVurh al^'oircrysVal siy^Ro^a'd and Brown Road South, to the point of possibly requiring an upgrade to those roads. What is Orono's involveirjnt in this significant issue? The City of Orono has been promoting good planning to determine where the upgrade is going to be and how 1 ■deouatelv handle the traffic projections. The Council understands that this should be done in a manner that suppor-s rather than dilutes the City's Comprehensive Plan. As you may recall the orimary objectives of that plan are protection of the rlslV'^es in Orono, particularly Lake Minnetonka, tSgSther with preservation of the rural environment in the central part of the City. were sresented last December, requested a review of the SilY.'llti.:*%h':."Sltnn7ngrrits^ within the current corridor to retain the integrity of the City Comprehensive Plan. Transportation would select the best corridor atudv early next year. It is the City of Orono’s position that it is willing to discuss the matter to develop an upgraded Highway 12 that meets the needs of safely and adequately handling the traffic in accordance with the Minnesota Department of Jrln.portation's safety criteria but that such can be accomplished without severly impacting Orono's Comprehensive Plan and its ii^place land use plan. The City of Orono's position is not one that says "not in mv backyard-, because two-thirds of the current corridor is located \n Orono's backyard, with one-third located in of Lone ^ke. It la one; however, that says we are unwilling to take more than our fair share and we plan to do it in an area and in a manner that is least disruptive to the City. The City's position does not support ®fw through the entire route, but suggests that desig^d to meet the following criteria on a segment by segment basis: Volume of traffic Speed of that traffic Access onto the corridor. Access across the corridor. pu'i' ,—-- r-■n Newsletter to Citizens Page 4 What can you do? Discuss with your friends and neighbors the City's position in this matter and support us in the position we've taken in order to uphold our Comprehensive Plan. If you desire to be more actively involved, you can contact either of the following individuals who represent two citizens' committees who have come together to coordinate their efforts. They Ann Cosgrove 1895 Fox Ridge Road Long Lake, MN 55356 475-2717 Bruce Carlson 591 North Stream Road Wayzata, MN 55391 476-1775 The City is supportive of '.’le coordinated manner in which these two citizens' committees are proceeding. It is better that Orono apeak with one voice about our position, because confusing signals would dilute our efforts to be understood, and we recognize full well any route other than one within the current corridor will have a negative effect on the entire community. THIS EFFECTS EVERYONE IN ORONO. Please feel free to contact us or any of your Council members with your user comments. You ir.ay contact them at: Barbara A. Petersen 1261 Arbor Street P.O. Box 72 Crystal Bay, MN 55323 475-2706 J. Diann Goetten 1385 Fox Street Wayzata, MN 55391 473-6633 Edward Callahan 2545 North Shore Drive P.O. Box 72 Crystal Bay, MN 55323 473-8149 Gabriel .Tabbour 985 Tonkawa Road Long Lake, MN 55356 471-9256 Nary Butler 3145 Casco Circle Wayzata, MN 55391 471-9796 On behalf of the Orono City Council, Mayor Barbara A. Peterson Ffs £ it 5. i' •Ui.. : r (> I"S>. I ¥■h I kv.w- f.-, Ir ■ #' fr'.’*» • I. n. in. IV. V. VI. vn. DC. HIMTB TH 12 CORRIDOR STUDY TH 101 - TH 25 POLICY COMMITTEE MEETING NOTICE Wednesday, June 19, 1991 Maple Plain City Hall 5:30 p.m. -.,,v •• AGENDA Call to Order Approval of May 22, 1991 Minutes Evaluation of Alternatives Based on Traffic Impacts and Recommendaiioiis ~ Larry Dallam Recommendation of Alternatives for Further Study ~ Policy Committee Revised Project Schedule Other Business Comments from the Audience Vm. Next Meeting Adjournment m- wit .I L r* f. f'f'i !^- ..V k'' *’ f'. r." .•■ :k 'r :L DrlAF" TH 12 CORRIDOR STUDY Policy Committee Minutes Maple Plain City Hall May 22, 1991 Members Present; M. Johnson, T. Humbert, G. Acromite, M. Alger, D. Poss Alternates Present! K. Gabriel, M. Bemhardson Others Present! S. Hay, L. Dallam, R. Harris, S. Rettinger, R. Peterson, W.D. MacMillan. S. Noerenberg-Smith, C. Laurence, G. Jabbour, G. Wunderlich, W. Griffith, R. Schueur S. Hay called the meeting to order at about 4:05 p.m. The minutes from the January 23. 1991 meeting were approved as submitted. Hay stated that the primary focus of the meeting was to update the committee on preliminary traffic forecasts prepared by the consultant. L. Dallam then distributed and presented the traffic forecasts. He explained the background and process from which the forecasts were prepared - including meeting with the staff of Independence, Orono and Medina to determine future land use and travel charaaeristics. He stated that the Metropolitan CounciPs 1988 model predicted too much traffic on TH 12 and TH 55, so HNTB calibrated it by reducing the number of trips in some of the zones. He then compared the 1988 daily traffic volumes predicted by the c^brated model with the actual measured traffic counts in 1988. The prediaed traffic along TH 12 and TH 55 were within 10% of the measured traffic. Dallam also noted that local trips were not included in the predicted traffic ^ only those trips that travel from one zone to another were included This, in part, accounts for very low volumes on some secondary roads. For the 2010 traffic forecasts, he stated thr* the 2010 population and employment forecasts prepared the Metropolitan Council were then applied to the calibrated model using the 1988 trip reduction factors. The 2010 traffic forecasts are considered conservatively low, because the Metro Council’s population and employment forecasts are generally less than the municipalities’ in the study area. One of the purposes of the 2010 forecasts is to determine if each of the alternatives under consideration can solve the problem (i.e. accommodate the forecasted traffic on TH 12 at an acceptable level of service). 2010 No»Build Alternative (No Expansion of TH 12) HNTB assumed that the growth of communities along Highway 12 west of Hennepin County is directly related to the upgrading of Highway 12 and therefore there will be less traffic east of Delano in the No>Build Alternative than in the Build Alternatives. Dallam said that the 1988 average daily traffic of 9,300 vehicles east of Delano would increase to 12,600 in the No*Build and 16,300 in the Build Alternatives - based upon historical trends. The TH 12 traffic in Long Lake east of CR 146 would increase from 18,900 in 1988 to 23,900 ~ resulting in more congestion and long delays at the intersection and along the highway. Traffic on local and county roads would increase and continue to carry non-local I-'--- Lli,;' 'h ‘ -f. •- ife- ■^.: ■; W- ■ - ;? ! ' *’’ • r ^ :p' S’W:V.-':; W' f ,v; 'B TH 12 Poliqr Committee Minutes May 22,1991 Par 2 traffic (i.e. traffic that should be on Highway 12 but uses alternate routes because of TH 12 congestion). TH 12 Alternative (Expressway) Expanding TH 12 to a four-lane expressway results in traffic volumes of 36,600 in Long T.alrg, 24,900 in Maple Plain and 20,300 in Delano. The maximum amount of traffic with an acceptable level of service is about 42,800 vehicles per day for a four-lane expressway along IH 12 - so the TH 12 Expressway Alternative is an appropriate alternative for further study. TH SS Alternative fFreewavl Building a four-lane freeway alon*' TH 55 would divert about 8,140 vehicles per day (about 55%) from TH 12 west of Delano. The traffic in downtown Long Lake would be about 21,900 (which is an increase of 3,000 from 1988) and result in an unacceptable level of service (i.e. TH 12 would require expansion to four lanes). County Road 11 Alternative fExpressway’! Building a four-lane expressway along CR 11 and through Medina would reduce Long Lake traffic to about 14^00. Further analysis is necessary to determine if this would be an acceptable level of service without expanding TH 12. South Bypass Alternative fExprcsswavl Building a four-lane expressway along the South Bypass corridor would reduce Long Lake traffic to about 8,100 vehicles per day, with an acceptable level of service aiu..g existing TH 12. Therefore, this alternative is appropriate for ^rther study. QlUnly R****fl ^ n?<pre«wavl Building a four-lane expressway along a CR 6 corridor in Orono would reduce traffic in Long Lake to about 7,930 vehicles per day, with an acceptable level of service along existing TH 12. Therefore, this alternative is appropriate for further study. Dallam asked the Committee to determine for the next meeting, from a transportati viewpoint, whidi altemative(s) should be dropped. ■f I.' • p f. : .1 ■i h- t- I & V H'. 'i: if’i }< 5:^ }y r TH 12 Policy Committee Minutes May 22, 1991 Page 3 Committee discussion followed: G. Acromite asked about the "preliminary” status of the forecasts, and when any substantive dianges should be made. Hay stated that Mn/DOT still needs to review HNTB’s work, and that HNTB will make adjustments to the forecasts if needed, as determined by Mn/DOTs review. (Hay did not anticipate any significant changes.) Final forecasts will be made available for the next meeting. Acromite also asked whether cost considerations should be used by the Committee in the selection process. Hay said yes, that costs are normally included at the EIS stage, but can be used at the scoping level as a criterion. T. Humbert added that Mn/DOT will first look at alternatives that satisfy the transportation need and then will consider economic factors. D. Poss asked about right-of-way needs in Delano. Hay stated that the corridor search area is 500* wide, but the actual right-of-way needs will be less, especially for an urban section. Access will be an issue in Delano, and Mn/DOT may need to look at roadway cross-seaions to assess the problem. Chair Johnson asked if Mn/DOT would be giving any direction as to how many corridors should be studied. Hay said no. all feasible alternatives should be studied but it would be most helpful in the process to identify a "preferred ” corridor, if possible, prior to the EIS. Hay reiterated that the field of alternatives should be narrowed based only on traffic considerations, at this point, and that the other considerations (environmental impacts) will be studied on the surviving alternatives. Acromite asked whether a corridor could be "resurrected” if dropped during the process. Hay said once a corridor is dismissed during the scoping process, it is gone from further study. Dallam added that the EIS requires that all reasoiu^le alternatives (i.e. those that sati^ the transportation need) be addressed. Documentation of the scoping process and evaluation of alternatives is very important, because the adequacy of the evaluation of the alternatives in the EIS can be tested in the courts. Questions and additional discussion from the Committee and the Audience continued: G. Jabbour stated that it would be beneficial to know what kind of roadway will be constructed and what Mn/DOTs preferred alternative is. M. Bemhardson added that the screening process allows tenchmarks to be set at each meeting. Other discussion included a request to summarize the information on each alternative to facilitate the screening process. I f 1 ik ■ r, ■ft- L*> -i 6: Vvi'-v ■>, |p- -\‘v’ :.^V ‘'i- ':■. iiptX4‘':''''lx<’-- :^iV ‘ #■ 'A'^fr V ■;' ‘I'r;. */' A* i ih V V, ( TH 12 Policy Commiuee Minutes Mny 22,1991 Page 4 R. Scheuer asked about the voting process for the alternatives. Hay/Humbert said that the goal would be for the Committee to come to a consensus as an advisory body to recommend to Mn/DOT which alternatives will be studied further - at the next meeting. Dallam asked if it would be helpful to the committee for HNTB to recommend which alternatives should be studied, based on traffic considerations only. The committee said it would be helpful and requested that this be done. The next meeting was set for June 19, 1991, at 5:30 p.ra.. Maple Plain City Hall. Meeting adjourned at 7:10 p.m. '.i-.', Uy‘-0T- .1 r f. >■ 'r I f. % t 1 f i: r>.' . .*M TH 12 CORRIDOR STUDY Technical Committee Minutes Delano City Hall May 21, 1991 Members Present; S. Hay, J. Dillman, J. Gerhardson, A. Brixius. T. Loucks. D. Dudinsky, M. Wurzer, J. Sweeney Alternates Present! J.D. Goetten, D. Montebello, T, Johnson Others Present! L. Dallam, R. Harris, R. Schueur, S. Tlor, A Cosgrove, S. Pittel, P. Pitlel, M. Johnson, B. Swartwood S. Hay called the meeting to order at about 1:10 p.m. The minutes from the January 22, 1991 meeting were approved as submitted. Hay stated that the primary focus of the meeting was to update the committee on preliminary traffic forecasts prepared by the consultant. L. Dallam then distributed and presented the traffic forecasts. He explained the background and process fi’om which the forecasts were prepared •• including meeting with the staff of Independence, Orono and Medina to determine future land use and travel characteristics. He stated that the Metropolitan CounciPs 1988 model predicted too much traffic on TH 12 and TH 55, so HNTB calibrated it by reducing the number of trips in some of the zones. He then compared the 1988 daily traffic volumes predicted by the calibrated model with the actual measured traffic counts in 1988. The prediaed traffic along TH 12 and TH 55 were within 10% of the measured traffic. Dallam also noted that local trips were not included in the predicted traffic *- only those trips that travel from one zone to another were included. This, in part, accounts for very low volumes on some secondary roads. For the 2010 traffic forecasts, he stated that the 2010 population and employment forecasts prepared by the Metropolitan Council were then applied to the calibrated model using the 1988 trip reduction factors. The 2010 traffic forecasts are considered conservatively low, because the Metro Council’s population and employment forecasts are generally >ess than the municipalities’ in the study area. One of the purposes of the 2010 forecasts is to determine if each of the alternatives under consideration can solve the problem (i.e. accommodate the forecasted traffic on TH 12 at an acceptable level of service). 2010 No«Build Alternative (No Expansion of TH 12) HNTB assumed that the growth of communities along Highway 12 west of Heimepin County is directly related to the upgrading of Highway 12 and therefore there will be less traffic east of Delaim in the No-Build Alternative than in the Build Alternatives. Dallam said that the 1988 average daily traffic of 9300 vehicles east of Delano would increase to 12,600 in the No-Build and 16,300 in the Build Alternatives - based upon historical trends. ■ ■ r P ' f&V.f it if'. h-' 'i' ■'■if'- I','- 1^ k. fc- ^.■ III I-ifr' '»5l. 3^ ‘.. h;.; > TH 12 Technical Committee Minutes May 21,1991 Page 2 The TH 12 traffic in Long Lake east of CR 146 would increase from 18,900 in 1988 to 23,900 - resulting in more congestion and long delays at the interseaion and along the highway. TraCBc on local and county roads would increase and continue to carry non-local traffic (i.e. traffic that should be on Highway 12 but uses alternate routes because of TH 12 congestion). TH 12 Alternati ve fErpresswavl Expanding TH 12 to a four-lane expressway results in traffic volumes of 36,600 in Long lake, 24,900 in Maple Plain and 20,300 in Delano. The maximum amount of traffic with an acceptable level of service is about 42,800 vehicles per day for a four-lane expressway along TH 12 - so the TH 12 Expressway Alternative is an appropriate alternative for further study. TH SS Alternative fFreewavl ifaiMing a four-lane freeway along TH 55 would divert about 8,140 vehicles per day (about 55%) from TH 12 west of Delano. The traffic in downtown Long Lake would be about 21,900 (which is an increase of 3,000 from 1988) and result in an unacceptable level of service (i.e. TH 12 would require expansion to four lanes). f*nMntv Road 11 Alternative fExpressway'i Building a four-lane expressway along CR 11 and through Medina would reduce Long Lake traffic to about 14300. Further analysis is necessary to determine if this would be an acceptable level of service without expanding TH 12. RypftiM Alternative fExpresswavl B^flMing t four-lane expressway along the South Bypass corridor would reduce Long Lake traffic to about 8,100 vehicles per day, with an acceptable level of service along existing TH 12. Therefore, this alternative is appropriate for further study. County Road 6 fExpresswav) Building a four-lane e>q>ressway along a CR 6 corridor in Orono would reduce traffic in Long Lake to about 7,930 vehicles per day, with an acceptable level of service along existing TH 12. Therefore, t^ alternative is appropriate for further study. i-L'..' I'T -ft I"/. i‘: - :h f?' 1. fe- i^': T'i f=? u f.t- y: W-: • I !?■ i5' ?:■ h' ^r-i'"tl': TH 12 Technical Committee Minutes May 21,1991 Page 3 Questions from the Committee were received: A. Brixius asked what type of roadway would be considered for the "No-Build" Alternative in Delano. Dallam explained that channelized, signalized intersections (some distance apart) and/or widening with turn lanes and center islands would probably be considered. (A four laM ejq>ressway would also consider the aforementioned traffic control devices.) J.D. Goetten asked if changes in the MUSA were taken into account in the preparation of the forecasts. Dallam/Hay responded that they were, as was the base year for the Metro Coundl*s MUSA. B. Swartwood noted that the Wayzata School District is planning new schools in Plymouth, and that population estimates do not take this into consideration. Dallam explained that the eastern study area zones were not touched, and were already likely to be overestimated by the Metropolitan Council’s 1988 model. D. Dudinsl^ asked if a run could be done that would consider an upgrade cf existing TH 12 and a freeway alternative. Hay said it is possible to do this. Goetten asked if the National Transportation Fund has made resources available yet and if any will go to Minnesota - ahu), if funds were targeted for this project’s EIS. (H^/Dallam responses were "not yet”.) Brixius said that 20^00 on TH 12 seems too high for Delano in 2010. Dallam explained that Delano’s location outside the Metropolitan Area model required forecasts to be made on the basis of historical trends, which does include both loc^ and thru trips. Greater refinement in Delano may be needed. Dallam asked the Committee to pass along any available local road counts, which would be he^rfiii in refining the forecast numbers. Additionai questions from the Committee and the Audience were then received: Goetten asked how many tr^ (local traffic) were not included in the model Dallam said that about 6% of all traffic wit^ each zone was excluded. Dallam also stated that there is enough of a difference between the TH 12 Alternative and the South Bypass Alternative, such that people would be willing to drive a mile further south, because the model is very sensitive to total travel time. ^ --- F TH 12 Technical Committee Minutes May 21,1991 Page 4 r -fi' ■ Ip'rF 1:^. V-rvh- 6: • t • /V:‘ ,•> fV: *■ , ' '■.i.. »ri ' 1'.*. it K /*j'- Fv it'-, :Vi ’>• ^ ' pi '• Vy:- r'* R. Schueur asked when the "fatal flaws" would be announced. Hay/Dallam said that next month ’s meeting would be used to discuss which alternatives should be carried forward to the Hay stated that the preliminary forecasts prepared by HNTB still need to be approved by Mn/DOT, and that final forecasts should available for the next meeting. Hay mid he did not (9q>ect any significant changes, however, to the preliminary work. T. Lmift” asked what criteria should be applied by the Technical Committee to recommend which corridors should be eliminated. Dallam offered the following: If the alternative the need to t^grade TH 12 to four lanes, primarily through Long Lake, then it can be considered. If it does not, then it has a "fatd flaw" and should be dropped from further consideratioiL Other questions and discussion from the Audience included further discussion on TH 55 (considered a separate project; effects on the TH 12 forecasts; and possible difference from TH 12 in types of trips served.) Also, a request to prepare a forecast for a TH 55 Alternative with improvements on TH 12 and CR 6 was made. Dallam cautioned that while such fnrecasts are possible, improvements to TH 12 vdll draw additional trips to TH 12 and worsen the problem in Long Lake. P. Pittel asked if future expansion will be considered if a "minimum" facility is designed. Hay/Dallam said that a greater than 20 year design will be considered. The next meeting was set for June 18,1991, at 1:00 p.m., Delano City Hall. Meeting adjourned at 2:40 p.m. 4UW ■ y f: r I:ftt I fi'p. K: ft- B I' f 1^ KIt- f ir. DRAFT TH 12 CORRIDOR STUDY Citizen’s Committee Minutes Maple Plain City Hail May 21, 1991 Members Present: S. Hay, D. Cade, E. Winston, E. Olson, G. Johnson, K. Nordin, J. Bems, R. Gnitka, D. Hamilton, G. Cook, T. Wenz Others Present! L. Dallam, R. Harris, D. Columbo, A. Reckman, G. Stuempfig, T. Olson, G. Hentges S. Hay called the meeting to order at about 4:05 p.m. The minutes from the January 22, 1991 meeting were approved as submitted. Hay stated that the primary focus of the meeting was to update the committee on preliminary traffic forecasts prepared by the consultant. L. Dallam then distributed and presented the traffic forecasts. He explained the background and process from which the forecasts were prepared -* including meeting with the stafr of Independence, Orono and Medina to determine future land use and travel characteristics. He stated that the Metropolitan Council ’s 1988 model predicted too much traffic on TH 12 and TH 55, so HNTB calibrated it by reducing the number of trips in some of the zones. He then conq>ared the 1988 daily traffic volumes predicted by the calibrated model with the actual measured traffic counts in 1988. The prefficted traffic along TH 12 and TH 55 were within 10% of the measured traffic. Dallam also noted that local trips were not included in the predicted traffic - only those trips that travel from one zone to another were included. This, in part, accounts for very low volumes on some secondary roads. For the 2010 traffic forecasts, he stated that the 2010 population and employment forecasts prepared by the Metropolitan Council were then applied to the calibrated model using the 19^ trip reduction factors. The 2010 traffic forecasts are considered conser/atively low, because the Metro Council ’s population and employment forecasts arc generally less than the municipalities’ in the study area. One of the purposes of the 2010 forecasts is to determine if each of the altematives under consideration can solve the problem (i.e. accommodate the forecasted traffic on TH 12 at an acceptable level of service). 2010 No-Build Alternative (No Expansion of TH 12) HNTB assumed that the growth of communities along Highway 12 west of Hennepin County is direct^ related to the iqigrading of Highway 12 and therefore there will be less traffic east Delano in the No*Build Alternative than in the Build Altematives. Dallam said that the 1988 average daily traffic of 9,300 vehicles east of Delano would increase to 12,600 in the No>Build and 16300 in the Build Altematives ~ based upon historical trends. The TH 12 traffic in Long Lake east of CR 146 would increase from 18,900 in 1988 to 23,900 ~ resulting in more congestion and long delays at the intersection and along the highway. Traffic on local and county roads would increase and continue to carry non-local traffic (i.e. traffic that should be on Highway 12 but uses alternate routes because of TH 12 congestion). r s.' I m TH 12 citizen’s Committee Minutes May 21,1991 Page 2 TH 12 Alternative (Expressway} TH 12 to a four-lane expressway results in tr; volumes of 36,600 m Long Lake 24 900 in Maple Plain and 20,300 in Delano. The m 'imum amount of traffic with an acce^lt level of service is about 42,800 vehicles per day for a four-lane expressway along TH 12 - so the TH 12 Expressway Alternative is an appropriate altemauve for further study. TH Alternative fFreewavl Building a four-lane freeway along TH 55 would divert about 8,140 vehicles per day (about 55%) from TH 12 west of Delano. The traffic in downtown Long Lake would be about 21,900 (which is an increase of 3,000 from 1988) and result in an unacceptable level ot se^ce (i.e. TH 12 would require expansion to four lanes). rmintv Road 11 Alternative (ExpreL..^av) Building a four-lane expressway along CR 11 and through Medina would reduce Long Lake traffic to about 14,300. Further analysis is necessary to determine if this would be an acceptable level of service without expanding TH 12. jiAuth Bypass Alternative (Exprcsswaid Building a four-lane expressway along the South Bypass corridor would reduce Long Lake traffic to about 8,100 vehicles per day, with an acceptable level of service along existing TH 12. TTiercfore, this alternative is appropriate for further study. rniintv Rftfld 6 fFxpresswavl a four-lane expressway along a CR 6 corridor in Orono would reduce traffic in Long to about 7,930 vehicles per day, with an acceptable level of service along existing TH 12. Therefore, t^ alternative is appropriate for further study. Questions from the Committee were received: J. Bems asked what effect the forecasts had on capacity of the local roadways and the need for upgrading/improvements. Hay/Dallam stated that it depends on the currem fharartr"«»^^ of the roadway (whether it may need to be widened or if traffic needs to be rerouted) - this becomes a lo^ dedsiotu V. tr is. TH 12 Citizen’s Committee Minutes May 21,1991 Page 3 L 'k t t• • ■I-' E. Winston asked what would happen to Highway 7. Hay/Dallam said that TH 7, TH 5, and others would probably become four lane highways, and that widening is an issue for ail major roadways radiating out from the Twin Cities. Hay said the next meeting of the Qtizen’s Committee would be used for the committee ’s recommendations of the alternative ’s that should be further studied. Hay also said that the trafBc forecasts are preliminaiy; that Mn/DOT hasn ’t thoroughly evaluated them yet; and that final forecasts will be distributed at the next meeting. (Hay did not expect any significant changes, however.) Bems asked what an upgrade of TH 12 means. Hay said it is considered to be an expressway for the traffic forecasts. Bems also asked if Orono was looking for a four lane so lution to the roadway tq>grade ~ the response was that Orono h looking for a very limited four lane upgrade, where accesses would be limited as well. A member the audience asked if increased costs of petroleum are considered by the ~ Dallam said yes, where a transit alternative is available. He said that in this area, however, transit (such as carpooling) would be a limited alternative. The next meeting was set for June 18, 1991, at 4:00 p.m.. Maple Plain City Hall. Meeting adjourned at 5:20 p.m. CkMy4qr.lOH TH 12 CORRIDOR STUDY Policy Committee Meeting Maple Plain City Hall Januaiy 23, 1991 (Approved May 22, 1991) Members Present! B. Peterson, M. Alger, M. Johnson, R. Bauman, G. Acromite, D. Poss AltcmP^f* Prexgnt! B. Swaitwood, K. Gabriel, M. Bemhardson Ottlfin S. Hay, L. Dallam, R. Harris, G. Johnson, R. Peterson, D. Peterson, G. Connell, W. Griffith, C. Molcsld, A. Carlson, G. Carlson Chair Johnson called the meeting to order shortly after 5:30 p.m. New members D. Poss from Delano B. Peterson from Orono were recognized. The minutes of the December 19,1991 meetmg were approved as submitted. Hay explained the difficulty he has had in obtaining traffic forecasts for the project, and as a result, Mn/DOT will contract with HNTB (under an existing transportation planning agreement) to prepare thenu The completed forecasts are expected for the April Policy Committee meeting. (It was explained that HNTB will use Mn/DOTs existing data and further refine the Metro Council’s forecasting model to get a better estimate of traffic on the county roadway system.) Dallam said that HNTB would use the Metro Council’s most current estimates as to the traffic volumes coming from the west, which would not have been in Mn/DOTs forecast data. Dallam then discussed the status of project mapping and presented base map overlays of the project area’s features. He said that a composite photograph of the overlays with the sixth overlay, a black ta^lined acetate of corridor revisions as a result of the avoidance areas found the mapping (parks, etc.) and tape would be distributed to policy committee representatives following the meeting for each commumty to make additional shifts, as dffinfd appropriate, in the alternative alignments in their communities. Committee diffnifffio" o«f ‘he mapping followed: Chair Johnson defined "Ag Preserves” for the Committee; rui ers discussed the affect the project would have on the Luce Line Trail; and the S’jggci.ied alternative for Long Lake of routing the facility over the railroad and behind the shopping center (not feasible and prudent from community impact or engineering standpoint) rhair Johnson asked how changes on the mapping or alternative alignments should be reported. Dallam requested changes on bumwad or other transparent material, and that committee members would have several weeks to complete this. Johnson asked the Committee for changes - Swartwood mentioned that a new school would be constructed east of the Orono Middle School complex within two years. f ■ t:r- € ''■Km I h\ bv »;. CV b*' - ■ ■' Policy Committee Minutes Januaiy 23,1991 (Approved May 22, 1991) Page 2 Questions from the Audience were received. G. Johnson (Orono) asked if churches were considered in the feature mapping •* Dallam replied that they were mapped only if identified as an special community feature. Dallam defined "active" use (re: the Luce Line Trail) as a recreation facility that can withstand greater sound levels, if buffered, with less distorbance to its users. He added that the MnDNR would render the final opinion on the impart to the Line Trail (and other public park and recreation facilities). Gary Carlson (Orono) asked whether the current TH 12 right-of-way could accommodate a freeway - Dallam replied "no", that between 150-200 ft. would be needed, depending on lanr requirements and frontage access needs. Carlson also asked about cost and project funding - Humbert replied that the Project’s Environmental Impact Statement (EIS) or subsequent construction was not funded at present, and that Mn/DOT is currently reevaluating all their projects to determine where funds will be made availabh. Hay added that the allocation of funds for the project is based on need, and if the solution of need is cost-prohibitive, the impact of the project cost will be just as important as the Social, g<!<>tM>mig, and Environmental (SEE) impacts in the final evaluation. It was further added that cost analyses are done for the surviving corridors, but not until the project reaches the EIS stage. Allan Carlson (Orono) asked why the roadway could not simply stay on the existing alignment west of Long Lake as a more economical solution and to avoid disruption. Dallam and Hay said that the purpose of the scoping document is to identify alternatives for further study, and that the federal process requires documentation to eliminate feasible alternatives — a^ that cost is not a sufficient reason to "throw out" an alternative at this point of stutity. Traffic forecasts will probably eliminate the infeasible corridor alternatives. Dallam added also from the standpoint of the entire TH 12 improvement project, the statewide goal of bypassing urban places like Delano, Maple Plain, and Long Lake helps solve the transportation need. Jim (Medina) said he lives near the CR 11 bypass alternative and urged the Oroiiiiiij [e a]___1 ![• traffic forecasts. Carol Moleshy (Burnet Realty) discussed the impact the project is having on the local real estate industry. Hay informed her that the project would not be constructed before 1998, at the very earliest, and offered to inform buyers/sellers of the project. . V- h* I WPt W" ■ , : t: # V ■ i":’ i^ = ►’j f’-' & Policy Committee Minutes Januaiy 23, 1991 (Approved May 22, 1991) Page 3 In <3thcr Business, Hay mentioned that Mn/DOT would be distributing a phamplet in about a month on the project, which will describe the process. Humbert added that the certainty of funding the EIS will be known by mid-to-late 1991. George John the project I (Orono) complemented Ms. Scheuer on her excellent media coverage of Poss asked when formal public hearings on the layouts should begin. Hay and Dallam smd that this process does not require a formal public hearing (except for the Scoping Decision Document); typically a community will reach a decision or make a statement of support for the alternatives to be studied in the EIS following the Scoping Decision Document public (The revised date for this public hearing appears in the attached revised project schedule.) Acromite asked for a future confirmation and 90 percent estimate as to when traffic forecasts will be released. Dallam said this date will appear in the meeting minutes (notes Mpy 22,1991). Additional Cnmtnant^ and questions were then received from the Audience and Committee. Allan Carlson what the traffic forecasts contain that will allow alternatives to be Dallam said forecasts indicate whether an alternative is a feasible solution to the problem. rhair Johnsoo asked if Greater Minnesota traffic behavior is factored into the forecasts ~ Dallam replied *Ves” and dted the TH 12 improvement project in Litchfield as an example of at outstate traffic and the effects it has on retail sales and business impacts. Acromite asked when other suggested alternatives (such as one-way pain) will be considered and when the Policy Committee votes on the final selection of corridon once the technical infnrmmtitm has been received. Hay said that shifts will be considered and that one-way pairs can still be designed as expressways or freeways. Humbert said that corridon will be first prior to doing any engineering feasibility studies on the best facility. Acromite stated that this will create too many alternatives for study, and that technical ideas or creative approaches should be used in the corridor study. Humbert said the roadway is not considered by the forecasting model and that corridon can shift through the process to allow more flexibility and therefore suggest a future design. r- • !- P' m. H'-' u :'4 ’- Mg.-'11Rs: »V »'-^4P ‘t. K-r: p- • ': *» - r'; tecpi£C> - i :K£i' 'r'^' ’. -4'. cte/.: m-t^--tev.- ,f Policy Committee Minutes Janimiy 23,1991 (Approved May 22, 1991) Paged Allan Carlson asked how one corridor could be evaluated against another if specific data were not used for a comparison. Hay said after the corridors are screenedt then remaining corridon will be investigated in much greater detail. Dallam added that a one-way pair could be studied in the EIS. bi Other Acromite mentioned that Medina would be bolding a public information meeting on the project at the Medina Entertainment Center (formerly Ballroom) on ^ jaiy 2,1991, at 9:(X) a.m. The next meeting is scheduled for April 17,1991. Any meeting changes will be announced 1^ Mn/DOT and HNTB. Meeting adjourned at 6:56 p.m. >f.^- 5.' , J I?. r: y H. rra. r. • I jX"'' !•:I' t-r-’I':. % f-r,' i tJ- ^ S‘v/ S" V '•tv; • liv, Iv I' - K*' .V' ■ i-- fe, i". . ;S^ S: TH 12 CORRIDOR STUDY Technical Committee Minutes Delano City Hall January 22, 1991 (Approved May 21, 1991) Members Present: S. Hay, W. Fingalson, J. Gerhardson, M. Wurzer. A. Brixius, J. Dillman, J. Sweeney Alternates Present: J.D. Goetten, T. Johnson, P. Nesenson Others Present: L. Dallam, R. Harris, D. Schmidt, R. Schmidt, B. Reeder, A. Cosgrove, S. Gilmer, D. Stevenson, K. Madsen, D. Molin, R. Scheuer. D. Poss, G. Johnso i Hay called the meeting to order at 1:05 p.m. The December 18, 1990 meeting rranutes were approved as submitted. Hay explained the difficulty he has had in obtaining traffic forecasts for the project, and, as a rtjult, Mn/DOT will contract with HNTB (under an existing transportation planning agreement) to prepare them. This will create a three-month project delay; however, Dallam noted that the benefits of having the consultant prepare the traffic forecasts are "worth the wait" because HNTB will be able to refine the Metro Council’s model into more refined zones (i.e. more time to spend on more refined data) than would Mn/DOT have been able, and overall project coordination would be improved by keeping the project tasks assigned to one consultant. Dallam estimated that the traffic forecasts would be available for the April Technical Committee meeting. (The Committee also decided that this would be the appropriate next meeting date — April 16, 1991.) Therefore, it will not be known whether or not the current TH 55 and CR 11 Alternatives are viable for further study until April. Dallam and Hay explained to the Committee that the existing forecast data from the Metro Council model would be used as a base when incorporating more refinec ’ - zone) data. Brixius asked for more current traffic data for Delano (incoming traffic). *^allam said the forecasts would incorporate 1990 census and data from the new regional Travel Behavior Inventory. Dallam then discussed the status of project mapping and presented base map overlays of the project area’s features. He said a composite photograph with the sixth overlay (black t^>elined acetate of corridor revisions as a result of the avoidance areas found during the mapping ~ e.g. parks, etc. -) and tape would be distributed to Policy Committee representatives at their 1-23-91 meeting, in order for each community to make additional shifts, as deemed appropriate, in the alternative alignments for their communities. Dallam said suggested shifts for the mainline TH 12 upgrade have been studied for Long Lake. However, by shifting the alignment to parallel the railroad, the Pannekoeken ■ ---- 4:.'r .1_ & I-' ' » •.'/ %t '■-I . I t 'X I- f: r>'4"' Technical Committee Minutes January 22, 1991 (Approved May 21, 1991) Page 2 restaurant would have to be taken and the roadway would have to be elevated about 40 feet over the railroad to pass behind the shopping center. From a community and engineering standpoint, this is not a feasible and prudent alternative. Gerhardson noted that a park in Orono (Bederwood Park) was omitted from the mapping. (Dallam said it would be added to the composite photo.) Dallam said that other errors will possibly be found ~ and that the communities should notify HNTB with any changes. Questions were then received from the audience. Discussion took place on the relationship between the alternatives and the affect of attracting (unwanted) growth; the ranking value of homes taken compared to natural features, such as wetlands, etc.; and the impacts of a southern alternative on the Luce Line Trail and Lake Minnetonka. Questions were also asked about freeway interchange locations (most likely at county road intersections), the possibility of commercial rezonings near the new route; accessibility that would be provided to a new roadway; and the difference between a freeway and an expressway. Dallam stated that given the scale of the mapping (1" = approximately 2,000’) a slight shift in an alignment can have a considerable effect on the actual distance the alignment has been moved. As communities begin the corridor screening process, it was noted that the linking pieces shown on the mapping will be used to "match-up” the community route desires. (Currently, there are 10 alternatives with the combination pieces.) In Other Business, Hay said the St. Cloud Mn/DOT District would be meeting to discuss the upgrade of a segment of TH 12 from Montrose to Delano. He also said that a special meeting would be held February 2, 1991, at the Medina Entertainment Center (formerly Ballroom) for Medina residents to discuss the project. Goetten asked what the new state transportation commissioner’s opinion is on this project and whether or not any changes should be expected as a result. Hay said Mn/DOT staff changes have not occurred yet but are likely, and funding capacities at all levels will be highly scrutinized. (This may affect the funding of this project’s EIS and further development programming. Dallam added that all new Mn/DOT contracts have been frozen.) Next Meeting - tentatively scheduled for April 16, 1991, 1:00 p.m., Delano City Hall Meeting adjourned at 2:10 p.m. RDH/mst tf iI ■!Maiirifiirfc III ir i: rr>* r '■; - Kh n-- •'■ Y' hr •it* I . i"' I TH n CORRIDOR STUDY Citizen’s Committee Meeting Maple Plain City Hall January 22, 1^1 (Approved May 21, 1991) M#.mhers Present: D. Hamilton, D. Cade, R. Gniika, T. Wenz, D. MacMillan, G. Cook, J. Bcrns, E. Winston, L. Olson, G. Johnson, S. Hay Alfemates Present: R. Dayton nthers Prcitent; L. Dallam, R. Harris, M. Miller, R. Peterson, J. Behrman, T. Olson, B. Martt, R Ault, K. Madson, A. Peterson, H. Bozerla, K. Nordin, C. Johnson, G. Hayes, J. Meridith, D. McCulley, B. Swartwood Hay opened the meeting shortly after 4:00 p.m. The minutes from the December 18, 1990 meeti^ were q^roved as submitted. Hay e}q>lamed the difiScult}' he has had in obtaining traffic forecasts for the project, as a result, Mn/DOT will contract with HNTB (under an existing transportation planning agreement) to prepare them. This will create a three-month project delay; however, Ehdlam the forecasts are very important, since the need for the project must be documented at the federal level Existing forecast data prepared by Mn/DOT will be used as a base and the Metro Council’s model will be further refined with additional subdivisions (i.e. greater detail). The traffic forecasts were estimated to be ready in time for the April 16 Citizen’s Committee meeting. Discussion from the Committee focused on the Metro Council traffic forecasting model — that all Twin Cities area traffic forecasts are based from it; and that data from municipal con^>rehensive plans and population/employment are factored into the forecasts. (Dallam will further explain the components of the model at the April meeting.) MacMillan requested a copy of Mn/DOTs internal scoping information document that led to the decision that there is a need and that this is a high priority project. Dallam also reiterated that the "need" for the project is based on Mn/DOTs and the affected community’s goals for the project Dallam then discussed the status of project mapping and presented base map overlays of the project area’s features. He said a composite photograph with the sixth overlay (black t^ielined acetate of corridor revisions as a result of the avoidance areas found during the mapping - e.g. parks, etc.-) and tape would be distributed to Policy Commttee representatives at their 1-23-91 meeting, in order for each community to make additional shifts, as deemed appropriate, in the alternative alignments for their communities. He also cautioned that one-quarter inch is equivalent to 500 feet, so even minor shifts can have ygnifirant effects ou the roadway location. The effect will be to narrow the field of alternatives to study only those that are feasible and prudent. J j F ?• >■ f.-rv l'-‘. V•P>V' i'-. ?. y' ";'. 'I , •r '■' ■• HiV^:i • •i F ?i. K'' "r ■r r ■■ ?r: Citizen’s Committee Minutes Januaiy 22, 1991 (Approved May 21, 1991) Page 2 (^estions from the Committee were received. Bems asked what restrictions are placed on public recreation {4(f)} lands; Hay responded that no feasible and prudent alternative to the taking of such lands will be permitted without further documentation of avoidance alternatives and impact mitigation. MacMillan asked what modifications could be made for Long Lake. Dallam discussed a suggested modification that would route the facility over the railroad and behind the shopping center ~ which would take the Paimekoeken restaurant and require the roadway to be elevated about 40 feet. From a community impact and engineering standpoint, this is not a feasible and prudent alternative. Winston asked about a tunnel (^tion — Hay responded that the cost of a tunnel could have serious ramifications on the funding for the project (if there were other more cost-effective alternatives available). In Other Business, Hay mentioned that the St. Goud Mn/DOT district would be holding a public information meeting at the Gty of Montrose to update the public on the improvement of TH 12 from Delano to Montrose. He also mentioned that he will be q>eaking about the TH 12 project at the January 31, 1991 Maple Plain Giamber of Commerce meeting. Also mentioned was a special public information meeting about the TH 12 scoping project on February 2, 1991 at the Medina Entertainment Center (formerly Ballroom) MacMillan requested additional information about the traffic forecasting model to be used in the project Other comments from the Audience were then addressed, including the feasibility of studying a "split corridor ” or one-way pairs through Orono and Long Lake; the omission of Bedeiwood Park in Orono from the features mapping; the contribution of the project to possible urban sprawl; and the ability to convert privately-held land to Section 4(f) land. Truck traffic rerouting was also discussed, as was the new timetable of the project (to be distributed with the minutes of this meeting). Other questions dealt with right-of-way acquisition, the urgent of screening out infeasible corridors to abate the "stale” real estate market fears, the inclusion of minor improvements to existing TH 12 in the traffic forecasts; and the equal treatment of the alternatives selected for further study in the Environmental Impact Statement The next meeting was tentatively set for April 16, 1991, 4:00 p.m., Maple Plain City Hall. Mn/DOT and HNTB will announce any meeting date changes. Meeting adjourned at 5:25 p.m. RDH/mst L f ;{ !‘v TH 12 CORRIDOR STUDY • TH 101 TO TH 25 SCHEDULE OF ACTIVITIES June 18. 1991 UTT7j(!///!feL^/ Activity Estimated Completion Date 1. 3. 4. 5. 6. 7. 8. 11. ORGANIZATION Committees/Roles/Process IDENTIFY STUDY AREA GOALS/ISSUES/CONCERNS Meet with representatives(s) of affected agencies, cities and groups PREPARE EVALUATION CRITERIA (Based upon goals, issues and concerns) IDENTIFY POTENTIALLY FEASIBLE CORRIDORS (600^ wide) DATA COLLECnON/MAPPING PREPARE TRAFnC FORECASTS SCREEN CORRIDORS Preliminary evaluation of potentially feasible corridors based upon evaluation criteria (reduce number of corridors to maximum of six) PREPARE PRELIMINARY LAYOUTS OF REMAINING CORRIDORS 9. IDENTIFY AND DESCRIBE POTENTIAL IMPACTS OF EACH CORRIDOR PREPARE DRAFT SCOPING DOCUMENT (SD) (Project need, alternatives considered, issues, potential inq)acts) PREPARE DRAFT SCOPING DEQSION DOCUMENT (SDD) (jvoposed alternatives, issues, impacts and special studies to be addressed inHS) Sept. 1990 Sept. 1990 Sept. 1990 Oa. 1990 Jan. 1991 June 1991 June 1991 Aug. 1991 Aug. 1991 10. EVALUATE CORRIDORS FOR ADDITIONAL SCREENING Sept. 1991 Oct. 1991 Oct. 1991 13.REVIEW DRAFT SD AND DRAFT SDD Nov, 1991 14.HOLD PUBLIC MEETINGS AND PUBLIC HEARING A A Dec. 1991 15.REVIEW/REVISE DRAFT SDD Feb. 1992 16.APPROVE SDD Mar. 1992 17.IDENTIFY PREFERRED CORRIDOR (?)Apr. 1992 -.r "t ■ . ll :v-l i'; ' >A JA-' I R Svr •;. 61391.11 TO; PROM: DATE: Mayor and 'ity Coancil Mark E. Bernhardson, City Adf.inistrator June 13, 1991 r. I T^V \ SUBJECT: LMCD Budget % Attachment: A. preliminary Budget Discussion Draft Received 6/3/91 B. City of Tonka Bay Letter Dated 6/12/91 ISSUE - Determine initial reaction of the Coui ■ 1 to the preTTroinary budget of LMCD to be discussed at their June 26, 1991 Board meeting. INTRODUCTION - In the past LMCD is required by law to adopt a budget by July 1 for transmission to the cities. The cities then have 30 days to express formal objections to the budget, at which point the LMCD is required to hold a nearing considering that, but otherwise not. For the 1992 budget they have decided to prepare a preliminary budget for transmission to the cities to get initial reactions before they adopt a formal budget prior to July I. Attachment B outlines Tonka Bay’s concerns regarding the budget. DISCUSSION - The proposed budget increase for the general administrative levy to cities has increased about 5%. This increase of 5% is at a time that the cities themselves ate facing levy limits that not increasing. In addition the other major item is that the LMCD has increased the contribution by the cities for Milfoil from $63,000 to $80,000, which is a 27% increase, as part of a program to put full reliance of the Milfoil program on public sources. While preliminary budget does not indicate how these translate to specific community allotments but given the maximums given under law to be charged Minnetonka again maxes out and with this Orono would max out. Based on the information Orono's contributions are as follows; 1990 - $25,860 1991 - $29,175 1992 - $32,448 It is anticipated that Orono's LMCD Representative will be available for comments at the June 24th meeting to discuss this. Significant cost items relate to increase in personal services together with the undertaking of the area lakes survey study done about every 3 or 4 years. It is anticipated that the cost of the milfoil program will remaii. che same for '92 as it has been in J ' T T- • ? ri' ly. T-'>. r.-* K- [r? ■:» ■'; ’■ A >. . 'v: ;.- , W' tr>. ^*--v ■ lit" ■ :V‘ ■■',■ "A. ' 0 :■ r*^ ^:y-' y-y- yy.% 'f ■< ■ -.. /c ■; lit FtVN ■Mt:l .It--tele 1 , i'A''' M' 91. ALTERNATIVES 1, iqjJicate any objections to the budget to staff and/or our LMCD , ‘Representative. 2. Preliminary agree to the budget as presented. 3. Table for further discussion. 4. Take no action. RECOMMENDATION - It is recommended that any objections be expressed to the staff and/or LMCD Representative if she is present regarding the budget particularly the following items: 5% increase in contribution when cities are facing flat levey lin.its together with 5% incease in salaries Significant increase in public reliance for the Milfoil program without any private contributions Funding the survey entirely Jt of 1 year without use of any reserves The City still has the right to formally object to whatever is adopted with 30 days to seek a hearing. PROPOSED MOTION - Moved by , seconded by , the Council indicate any concerns they may~Bave with the budget to the LMCD Representative. Ayes _, Nays _. cc: Jo E'len Hurr, 930 Partenwood Road, Long Lake m-i '■>'.' "L f, , ■k ftk;.fe^:'- k}i> J^- ^ i- V./ LAKE MINNETONKA CONSERVATION DISTRICT 1992 Admiriiscracivo 3uci?ei PRELIMINARY dlS:':S2iO t' A REVPNUE LMCD C'"'"lunities Admn Levy EW Milfoil Program: City Contributions Othnr Public Agencies Private Solicitation Court Fines Lieanaes & Pernits Interest Shoreland Rules. DNR Agreement Shoreland Rules, DNR Adron/Cons. 1990 1990 1991 Budget Ac tua1 Budge t 89 490 89,490 103,823 60.000 60,000 63.000 115.000 83,550 102,000 50.000 49. >12 85.000 40,000 40.7 -)6 35,000 80.000 76.338 65,000 10,000 13.257 8,000 -0--0-45.000 -0--0-15.000 444,490 413.253 521.825 1992 Proposed 109,422 1 30.000 170.000 + 6 -0- 000 85.000 8.000 20 10 000 000 2 2 -IOC + t + 31 -0- - 5: - 3' 520.422 -0- 1 (Introducing lOOX of Eurasian water milfoil annual revenue needs as a governmental responsibility, see attached explanation.) 2 ^Carry-over from 1991 Shorelan'' Grant Agreement to be spent in 199^; DISBURSEMENTS AdminiatrJ ticn Personnel Services Salaries Employer Benefit Contr. 13,810 TOTAL PERSONNEL SERVICES 97,870 84,965 13,93 ‘ 98,899 100.500 , 800 115.300 105,400 17.400 122,800 4- : + 1: + e 3 (Proportionate increase, plus one expense u>Jerestimated for 91) Connrnctunl Services Office Leese Utilities. Janitorial Recordar. Temp Secy, Acctg TOTAL CONTRACT SERVICES 4.140 1.080 9.830 15.050 4.130 1 . 386 7,448 12.964 9.600 1.500 6 .575 17.675 10,130 -0- 5.550 15,680 5 6 + 5 -IOC - 15 - 11 4 (Leaae aubject to 4.5X annual increase) I .cctg eor quarterly Office & Administrative Office. General Supplies Telephone I-'- • Printing Legal Notices Neintenenca. Office Equip Subscriptions. Memberships Ineurenee, Bonds Mileage. Expenses. Training TOTAL OFFICE & ADMN. 2,900 1,400 900 500 000 500 210 500 300 15,210 1 1 1 1 4 1 3 1 2 3 1 5 1 20 668 430 100 675 270 933 25 024 704 829 3 1 2 1 075 475 280 500 500 3,400 210 5,050 2,360 19,850 3,500 2.350 4.000 2.000 3.000 1,700 200 5,200 2.300 24,250 7 8 9 10 + 14 + 59 + 75 + 33 +500 - 50 - 5 + 3 - 2 + 22 "s'7 (Add third line for FAX and increased phone service demands) 3 (Anticipate more mail communications with increased .ee variants, new dock Ucanses: 10 (Over-estimated computer maintenance «.os>.o *n * * 6- ^ Capital Outlay Furniture. Equip. TOTAL CAPITAL OUTLAY 11 (Provision for minor equipment upgrades) 1 ? ">C 1990 1991 1992 Budge t Actual Budge t Proposed tooo2 .914 3,000 2.000 2.500 2,914 3,000 2,000 ?/ 33 33 TOTAL ADMINISTRATION 130.630 135,606 155,825 164,730 + 6 LasaX Legal Services Prosecution Process Service 10,000 13,500 1.400 15.493 25.443 42 20.000 20,000 500 18.000 25.000 12 300 - 10 + 25 - 40 32,900 40,978 40,500 43,300 TOTAL LEGAL 12 (Pro.acution underestimated in 1991 budget, expense related to revenue) Consulting Services Long Term Management Plan Shoreland Rules Consultant 42.960 -0- 34.313 270 -0- 12.500 -0- 13 10.000 14 ‘s' , 42,960 35,083 12,500 10.000 - 20 - 20 TOTAL CONSULTING SVC CO be spent in 1992) 1 ■ -0- -0- 083 -0- 5 4 -0- -0- 000 000 12.000 15 +100 500 +100 000 - ^0 000 -0- 1 3 4 -uv V's Lake Data Collaction/Publication Aerial Survey Lake Us Study " “ Wetland Inventory Mat,ping Public Iniormacion ^Tnoo Public Access Use Studies » •>n ono 2 083 9,000 20,500 TOTAL COMMITTEES 20,000 ^ ^her year basis with + 127 rlllo 1.077 1.077 9,000 9,000 11,892 11,892 + 32 ■*. 32 rOTAL AOMIN. DISBURSEMENT 239.390 214.827 226,825 250.422 +10 tt in ill iiiifiikiiBifIll'll i i i Vi. -0^ 1^: f$%-fe::; 1^ fe:: 1 Eurasian Hater Milfoil (EHM) W««d Harvesting Program Barge Service Trucking Personnel Admn, UC Ins, FICA Operation Supplies ^^"total"ewm disbursements 16 (Adjusted l»9l •"<* chersubaek to EWM budget) 1990 1990 1991 Budge t Actual Budget -0--0-114,000 o 2.400 54,400 32.000 63,173 65.284 45,000 39.170 49.769 31.000 25.355 10,000 21.260 -0- 16.000 12.000 205,100 190.713 250,000 1992 Proposed .•/ <e liu.000 32,000 ^5.000 21.000 1b 16.000 12.000 250.000 0- ‘0- •O' ■0- •o- -0 -0 $13,000 in admn salary Citr crent *"TOTAt%HORELANrkEIMB 0- 0- -0-45.000 45.000 20,000 20.000 17 55 55 17 (0.rrr oe.r to 1992 budget) tOlAL COHBIIIED DISBURSEHENT ‘44.490 405,540 521,825 520,422 -0- • _^ • - • 409 LAWS o( MINNESOTA for :9<3--«Cl. J9I. An. : employees . Th; dungs of ^ J:sinci riiav ^ g\gcu:gJ ^ emcio-ggs 21 !hg fnijmcipalities. |.MN L 1967. c 907, sec J| Subd. ^ expenses . The g.xcenses of di$:r.c; shall ^ borne ^ the munietpajities. The portion of the e.xpenscs of ihe disinct borne by eac.n munic ­ ipality must be in oroDonion to k $ n« tax capacity provided that the pomon of any one municipality mav not ^ more th »n 20 percent of the total expense or less than S20Q. IMN L 1967. c 907. sec 4; ‘iN L 1969. c 272, sec J| Sec. 54. I103B.6351 FUNDING OF DIS 'RICT. Subdivision JL BUDGET. The board must, on or before Julv X each sear, prepare and submit a detailed budget of the district's needs for the next calendar year to ilie aoveming body of each municipality jn the district with a statement of the proportion of the budget to provided ^ each municipality. -The eovemtnt bodv of each municipality in the district shall review the budget and the board, upon notice from a municipality, must hear objections to the budget. After the heanng. the board mav modify or amend the budget. Notice must ^ given to the municipalities of modifications or amendments. (MN L 1967, c 907, sec 5| Subd. 2. MUNICIPAL FUNDING OF DISTRICT, (a) The governing body or board of supervisors of each municipality jn the district must provide the funds necessary to meet its proportion of the total cost determined by the board. fb) A municipality may raise the funds bv anv means that the municipality ^ has to raise funds. The municipalities mav each lew a tax not to exceed .00142 percent of taxable market value on the taxable property located in the distnet for funding the district. The levy must be within all other limitations provided ^ law. (cj The funds must deposited m ihe treasury of the district in amounts and at times « t^ treasurer of the district requires. |MN L 1967, c 907, sec 5; MN L 1969, c 272. sec 4| Sec. 55. II03B.641I REGULATIONS OF DISTRICT. Subdivision L ALTTHORITY AND EFFECT. The district mav adopt rules and regulations to effectuate the purpose of its establishment and the powers granted to the district. <b) The rules and regulations have the ellcct of an ordinance if declared by (he board of directors of the district and stated jn the rule or regulatioi L {cj The rules and regulations of the district mav ^ enforced ^ the district Jjj injunction in addition 12 penalties under this section. (MN L IW9, ^2"^^ __ sec 6| Subd. L ADOPTION PROCEDURE, (a] A rule or regulation must ^ suitably tilled. New Imii IBrftckelcd pmtrbfk Mes cite text sawcefI . gitag* is MkalH undcftme . JtltiJm kr neikfw t. ----------- '*s *S • W \ m* •* * . * • • • • . V - . < u.u to-;1. F- r ?■'1^: I'/-k ■ MI -,fI ^5- U-'te '•: II- \ i'"t*rt. Vr slv "B 4901 Manilou Road. Tonka Bay. Minnesot MAYOR June 12, 1991 L. H. H«u« -7994 COUNCIL Ralph BandIMM' Sta^ Johnson Oooplas Kallsr John Sanascall Mr. Gene Stroaunen, Executive Director Lake Minnetonka Conservation District ADMINISTRATOR 900 East Wavzata Boulevard, Ooyu Caiiisttr Suite 160 Wayzata, MN 55391 1 A Dear Mr. Stronmen: The Tonka Bay city council has recently had the opportunity to review the 1992 LMCD Budget. As a result of this review, we would like to make the following comments, questions and concerns: 1) Court yines - Revenues are up $3,000, however prosecution costs have increased $5,000 resulting in a net deficit of $2,000. Apparently the cost of prosecution was under-budgeted in previous years. Fact - The cost of prosecution has nearly doubled in the last two years while the amount of court fines has decreased by $2,000 since 1990. 2) Telephone - Increase of 59% from 1991 budget. Most of the Increase is for an additional phone line. Are three phone lines for a staff of 3 1/2 really necessary? 3) Postage - This item is proposed to increase 75% for 1992. Me feel this is excessive due to the fact that only $3,100 was spent for postage in 1990. Granted there was a 16% increase in postal rates, but if we take the $3,100 spent in 1990 and add 16% we come up with a more reasonable figure of $3,596. Given the current fiscal crisis, all government agencies are being encouraged to reduce the euDount of unnecessary mailings by eliminating people from mailing lists, consolidating mailings, etc... The UICD should also be expected to reduce, not increase, the number of mailings and thus the overall cost of postage. A 75% increase in postage costs is unacceptable. Fact - The UfCO's cost of postage has more than doubled since 1990. 4) Print lag - Here again we have a major increase (33%) in an area that we should be looking for ways to reduce the amount of printing that we do. An inflationary increase would appear more acceptable, but $500 or 33% is not. »>- i I- '.r I; i.'!' 5) L«q>l Hotic*s - The LMCD may have under-budgeted for this item in the past but they only spent $2,270 in 1990. why then do they need $3,000 in 1992? Fact - The cost of legal notices has tripled since 1990. 6) Total amount of office ft Administrative has increased 22% over the previous years budget. This type of overall increase is unacceptable given the present economic conditions. 7) Are Aeeeae Dee studies mandated? Can they be done with existing staff? 8) Contingency Fund - If the total budget increase was 5%, why is the budget contingency set to increase 32%? Only $1,077 was used from last years contingency fund. Where did the remaining $8,000 go? Shouldn't last year's contingency be carried over to the present year and the budget reduced accordingly? There should be a cap placed on the amount that can be accumulated as a contingency. 9) Milfoil Program - Total disbursements in 1990 were $190,000. The amount budgeted in 1990 was $205,000. Where is the $15,000 difference? Also, why is the LMCD giving up on private funding thereby increasing taxes for each of the 14 cities? 10) aeleriee - We are concerned about the way the salary reviews were handled with no input from any of the 14 cities. The LMCD needs to keep in mind that any salary increases effect salary negotiations with our own employees, including the police department. 11) Coatribntions - The City of Tonka Bay is very concerned over the rapid escalation of our annual contributions to the LMCD Budget (see attached chart) . As you can see there has been substantial growth in the amount needed each year from 1986 to present. As you know we are very concerned about the loss of revenue that all local governments are experiencing and because of this and a growing discontent with the escalation of property taxes, we must do everything we can to hold o\ir expenditures do%m as much as possible. Please forward our comments and concerns to the LMCD Board. we would appreciate a response as soon as possible. We would also hope that the LMCD Board will keep our concerns in mind when considering a final budget for 1992. Sincerely, CITY OF TONKA BAY Dave Canister City Administrator ec: LMCD mgmber cities LMCD Budget Tonka Bay Contributions Thousands 1985 1986 1987 1988 1989 1990 1991 1992 Annual Contribution A j mw.-'i '■> ■ *■ev r ?■■■ '$■ fc.Kn. ^• y ■> . ■ P.-; , >*-. ‘ ps^i. m.>4/ iS"’*>f: : I •• ferjIF * r i Pi^r,; LAKE MINNETONKA CONSERVATION DISTRICT /iTTAOMtejcrO June 18. 1991 TO:LMCD Member Municipality Mayors City Council Members INFO TO; LMCD Board Members ...»■. 9 - FROM:LMCD Chair Dave Cochran SUBJECT: 1992 LMCD Budget, Distribution of Expense Budget Concerns Expressed by City of Tonka Bay The attached draft of the 1992 Budget proposal illustrates the Distribution of Expense if the budget were adopted as presented in the 5/31/91 preliminary discussion draft. A eosparison copy of the 1991 budget distribution is also provided. The City of Tonka Bay presented a written response 6/12/91 tQ the preliminary budget discussion draft. We wish to acknowledge their comments as follows: COURT FINES — The fluctuations in prosecution revenue and disbursements are being influenced by boating while intoxicated (BWI) citations. The low water years of 86 through '88 resulted in fewer than 40 each year. In '89 BWI’s jumped to 58. and in '90 to 93. This aggressive enforcement increases the caseload and accompanying prosecution costs. Fines proportionately increase, as was noted by the '90 results. Implied consent hearings add further to prosecution costs. The revenue and disbursement of this item is a measure of an active Hennepin County Sheriff’s Water Patrol backed by an effective prosecution service. TELEPHONE — Whi'e two telephone lines can suffice, two professional staff members rely substantially on phone communication. Often these calls are extended. The added public expectation for prompt communications in hard copy make a FAX service a needed tool. This proposed increase, we believe, still speaks for itself. POSTAGE The recommendation to screen lists to remove unnecessary mailings is appropriate. That will be done. LMCD's lists, except for fund raising purposes, are aodest in size at a few hundred at the most. Two“sided copying is also employed wherever possible. No unusual mass mailings are contemplated. Condensed copy is also stressed. (the end) ( over ) i .. r H- i ■ £■ ■If;-;. I' I ’n m fc •h:;.' w •.: m-:^mr^r: - .>»- ' P- . % ;>:i fe ■ ■ P- •; 5 ; M‘- w ■ ■ ii- ■rs" ;>'*■ If'C- fcS^-: ■f?r»cmp^ii ^;¥- = ■■; i?^: m 1992 Budget Distribution of Expense, Tonka Bay Reply. 6/1891 4) 5) 7) 10) 11) PRINTING -- Communications are often unpredictable. Our Tonka Bay colleagues are admired for their containment. LMCD most likely could save on the budget in this area. LEGAL NOTICES -- The variable nature of this item causes us to be realistic. Only required costs are committed. OFFICE & ADMINISTRATIVE — The increased obligations evidenced with the management plan study, low water issues, equipment updating from manual to computer systems, and addition of one professional staff position to adequately address the code enforcement requirements did involve an interim "spike" in administrative costs. The 6Z increase for 1992 address a return to normalcy. PUBLIC ACCESS USE STUDIES this minimal study is considered the foundation to monitoring the l.'jke s use pattern. CONTINGENCY FUND — The suggestion to carry-over the unused portion of the previous year is a valid suggestion and will be proposed to the board. MILFOIL PROGRAM — The difference in revenue over disbursements is held in reserve. Private funding is intended to be continued, but directed toward research rather than the annual control program. It is also now apparent that fund nising in excess of $100,000 annually is not realistic within the personnel resources of LMCD. SALARIES —Salary reviews are recognized as the responsibility of the LMCD officers and Board. It views compensation adjustments keeping in mind its neighboring public agencies as well as general industry standards. ANNUAL CONTRIBUTIONS — The Board trusts that the cities recognize the notable change in funding investment for your Lake Minnetonka services was influenced by the environmental needs brought on by the Eurasian water milfoil infestation and subsequent control program, balance of changes we believe have been addressed in foregoing comments. The the We thank the City of Tonka Bay council and administration inviting responses to these areas of concern and clarification. for A-:... . ^ T ^ — — ^v7^- 4901 Manilou Road, Tcnka Bay. Minnesota 5533 1 i- i -tra ryy-t 4 YOB H. Haufl June 12, 1991 OUNCIL Btndittoar M««n Johnson lOUfiM Killer Ihn Semscaii Mr. Gene Stronunen, Executive Director Lake Minnetonka Conservation District OMINISTRATOR 900 East Wayzata Boulevard, avig cniiltir Suite 160 Wayzata, MN 55391 Dear Hr. Stronunen: The Tonka Bay City Council has recently had the opportunity to review the 1992 LMCD Budget. As a result of this review, we would like to make the following comments, questions and concerns: 1) Court Fines - Revenues are up $3,000, however prosecution costs have increased $5,000 resulting in a net deficit of $2,000. Apparently the cost of prosecution was under-budgeted in previous years. Fact - The cost of prosecution has nearly doubled in the last two years while the amount of court fines has decreased by $2,000 since 1990. 2) Telephone - Increase of 59% from 1991 budget. Most of the increase is for an additional phone line. Are three phone lines for a staff of 3 1/2 really necessary? 3) Postage - This item is proposed to increase 75% for 1992. We feel this is excessive due to the fact that only $3,100 was spent for postage in 1990. Granted there was a 16% increase in postal rates, but if we take the $3,100 spent in 1990 and add 16% we come up with a more reasonable figure of $3,596. Given the current fiscal crisis, all government agencies are being encouraged to reduce the amount of unnecessary mailings by eliminating people from mailing lists, consolidating mailings, etc... The LMCD should also be expected to reduce, not increase, the number of mailings and thus the overall cost of postage. A 75% increase in postage costs is unacceptable. Fact - The LMCD's cost of postage has more than doubled since 1990. Printing — Here again we have a major increase (33%) in an area that we should be looking for ways to reduce the amount of printing that we do. An inflationary increase would appear more acceptable, but $500 or 33% is not. •aV.1^. t. I : “ ■ I •! ■ fV V ^1' rl' i -- tixf H jk. ■ • ^1; - ■■ L:-' *a. frV- • ,p- ,. ; r V'fe r- f‘iiy-. 5) Legal Notices - The LMCD may have under-budgeted for this item in the past but they only spent $2,270 in 1990. why then do they need $3,000 in 1992? Fact - The cost of legal notices has tripled since 1990. 6) Total amount of Office & Administrative has increased 22% over the previous years budget. This type of overall increase is unacceptable given the present economic conditions. 7) Are Public Access Use studies mandated? Can they be done with existing staff? 8) Contingency Fund - If the total budget increase was 5%, why is the budget contingency set to increase 32%? Only $1,077 was used from last years contingency fund. Where did the remaining $8,000 go? Shouldn't last year's contingency be carried over to the present year and the budget reduced accordingly? There should be a cap placed on the amount that can be accumulated as a contingency. 9) Milfoil Program - Total disbursements in 1990 were $190,000. The amount budgeted in 1990 was $205,000. Where is the $15,000 difference? Also, why is the LMCD giving up on private funding thereby increasing taxes for each of the 14 cities? 10) Salaries - We are concerned about the way the salary reviews were handled with no input from any of the 14 cities. The LMCD needs to keep in mind that any salary increases effect salary negotiations with our own employees, including the police department. 11) annual Contributions - The City of Tonka Bay is very concerned over the rapid escalation of our annual contributions to the LMCD Budget (see attached chart) . As you can see there has been substantial growth in the amount needed each year from 1986 to present. As you know we are very concerned about the loss of revenue that all local governments are e: eriencing and because of this and a growing discontent with the escalation of property taxes, we must do everything we can to hold our expenditures down as much as possible. Please forward our comments and concerns to the LMCD Board. We would appreciate a response as soon as possible. We would ®^so hope that the LMCD Board will keep our concerns in mind when considering a final budget for 1992. Sincerely, CITY OF TONKA BAY RECEIVED Dave Canister City Administrator JUH M 1991 . ^ LMCD Budget Tonka Bay Contributions Thousands 1985 1986 1987 1988 1989 1990 1991 1992 RECEIVED JUN 14 1991 l-,M.C.D Annual Contribution r A y- ,C^ ^--v ’•(ft';.kP-.wm. ■M:. ■vr ■■;: ■trt-<m-- 'v ! Lake Mi metonka ConservaCion District • 1991 BUDGET i h.- .DISTRIBUTION OF EXPENSE % of % of Budget Share of 1 tal Resulting fr>m S166.525 % *•Net Tax N*. . Tax $33,365 Max r.;m r» 1 Capabi1ity Capability to Minnetcv a ■ '.idget 1 ■rv. Dcephaven $ 5,5'^ ,;90 4.41 7.55 U.'S5 1 Excelsior 2,526,823 2.00 3.43 5,718 1 Greenwood 1,116,512 .8P 1.49 2,526 f'-EA,..Minnetonka 67,212,191 53.26 *20.00 33.365 &- •Minnecu.ika Beach 1,593,049 1.26 2.16 3,605 It* Minnetrista 4,767,438 3.79 6.47 10,784 k Mound 6,941,044 5.50 9.41 15,706 29,173f'Orono 12,892,214 io.:.2 17.49 Shorcwood 7,197,406 5.70 9. "o 16,287 |‘>v-fe-' p'Spring Park 1,922,112 1.52 2.61 4,349 fe-pk Tonka Day 2,694,546 2.13 3.66 6,097 !--■ -; Victoria 2,094,664 1.67 2.P4 4,740 h!:,%_ 1- ■/• »'Wayzata 8,003,606 6.34 10.86 18,110 r Woo'^land 1,670,620 1.32 ^.21 3,780 Total $126,1 ’,015 i; '}.007. ♦Maximum of $33,365 6-28-90 100.00%$166,825 '- 'i r-a- _ -f- V B f1 0 X ^ ^/? TO Mayor and City UcunL FROM:Mark E. Bernhatvisor., L- DATS:June 13, 1991 'i 1 SUBJECT:La.-2 Use Committee L Attachment: A. June 4, 1991 B. Metro Council K;- i,V' ISSUE F-1- 1. Copy of approved minutes o 2, p E e s e n t ci t i o li to Council of the schedule of upcoming meetings/workpIan for the committee. 3. update on Comprehensive Plan. INTRODUCTION - The Lake Use Committee hold their meeting on June T3T —1951 and discussed a draft mission statement and work plan. DICUSSION - Issue #2 - Ne' 27th at 7:30 to shoreland July 9th. ■*»t;' The committee will be meeting again on June “Fhe Lafayette Club to be brought up to date as ..ations and draft missio.i statement and again on Issue #3 - LMCD Comprehensive Plan - Attachment B outlines delay in the schediTled June 19th meeting of MNf;D's Comp, ehensi ve plan. ALTERNATIVES 1. Accept the information 2. Discuss. 3. Table. RECOMMENDATION - It is recommended presented. unci 1 accept the information , Council accepts thePROPOSED MOTION - Moved by _, seconded by _ information presented on the Lake Use Committee meeting. Ayes Nays cc: '•ky^ Lake Use Committee Members Michael P. Gaffron, Asst. Planning Zoning Administ -ator Jeanne A. Mabusth, Building & Zoning Administrator John Shardlow, 30G Fivst Avenue North, Suite 210# Mpls 55401 'K , f~r u- i:- •i ri M'. i/. MINUTKS OF OUCNO LAKE USE COMMITTEE June 4/ 1991 The Lake Use Conunittee appointed fcy the Orono City Counrtl held its original meeting at the Lafayette Club on June 4. 1991. at fliOO a ro.. pursuant to published notice. All of the members annointedbv the City Council were present. to-witJ Edward J. Suns Go.tt«n, Gabriel Jabbour, and Jo 8Uen Hurr. The meeting was considered by its members J preliminary organisational mooting. Edward J. Callahan, was selecSid to bo chairperson by wild acclamation in the abaenco of other volunteers. The members unanimously decided to request Charles Kelley .«%H schroader. current members of the Planning lo^n"h. Lak. use Co™.ittaa CoiMiiiaalon nambata to fill tha positions on the Committee <l€i8l9na^6d by tha City Council. S~rnt*^an1:r‘=?™^LiS:;:ni\S^ l^vS^ious agencies and cities connected with that plan,* (2) the shoreland regulations of the DNR and the needs of obtain modifications of those regulations; (3) ?ronon«ft onlv those related to the llconaing o£ the marinas by urono, £2? ?hiSa r£“t£d t£ th. ganeral ragulation of th. operation of the marinas in Orono and what rules or regulations should be considered by the City in that area. The next meetino of th»v Conunittee was set for June 18» 199l/at the same time and place. The Chairman wad ;;; thJt th« city gave notice of the meeting and to invite the selected members of the Planning Commisalon to join the Committee prior to that meeting. At that timer aa tho iSarahip^f the Conmitta. «111 be anticipated that a further discussion of tlie general purposes of the Committee and specific activities o£ it, will be determined. Respectfully submitted. //^//'/ n c/Ici^ Edward J. Callahan, Jr. Chairman 0796Y r ^ L- • u. '•:i'- ■■ fe;fe- U ^‘fe-f>;SirI?:.- :i V., r- f r L\'.- & ■y- lii i'^. ^ i>^ &■ IV'^ ‘iW i'j • *■•&:, METROPOLITAN COUNCIL ! I 11 \fciir\ Park O-iurc. 2JO f-MM Firh - '• Pui,. WN '. </<11 V '* » ' V / < \ *> J 'v/ 'l :"■ •'wj JU.^J 1 7 1991 June 13,1991 Ed Callahan. Councilman City of Orono P. O. Bgk 66 Orono, MN 55391 Re:June 19 Meeting to Review Draft LMCD Plan -- Canceled Dear Mr. Callahan; At the May 29 meeting of Lake Minnetonka mayors and city officials held in Wayzata, t was decided to tenutively schedule a follow-up meeting on June 19. The June 19 meeting was intended for joint dty/LMCD review of a revised draft chapter of the Lake Minnetonka Management Plan, if Council staff could complete a draft by that date. The draft has not been completed, so the June 19 meeting is The joint meeting will be rescheduled for mid-July at a location to be determined. A meeting notice and copy of the draft will be sent to you in early July for your review prior to the meeting. Following the May 29 meeting, a number of mayors suggested that future meetings on the plan be hasted by different cities, and that the meeting be chaired by a neutral third party rather than by a city or LMCD officiaL In fact, I was asked to chair future joint city/LMCD meetings on the plan and haw agreed to do so. Unfortunately, Uttley has been unable to complete staff work on the revision. He anticipates at Icfgl one more week of work, before the material is ready to be shared; and says that some technical discussions wiC then be needed with :he LN'u advisory committee, tlie D^fR, the Mmnchaha Creek Watershed Detrkt and others before tlxr. draft is ready to share -mth city officials. He s^ iha* what he is trying to do is to merge two chapters, the Shoreland Protection and the Enviiofunental Protection chapters, into one new chapter. I have seen some sections of the revised new chapter can attest that he is hard at work. Incidently, this is not Jim s only project. He is preparing a couple of environmental reviews on solid waste resource recovery projects; as well as BrtUhtwg up on the DNR Shoreland Grant Agrccroenu. By '.he way, 11 cities have agreed to sign the new agreement We are fast approaching the deadline of the second extension authorized by the LMCD on the Metropolitan Cbuacirs review of the Management Plan. While I expect that the LMCD and cities will agree that substantial progress is being made, I do not expect that the plan can be completely revoed, thoroughly reviewed by all interested parties and adopted by the LMCD before the present 1%"'' • ^^ ' r \: V r Ed Callahan. Councilman June 13,1991 Page 2 extension runs out on August 5. A f Jrther extension will undoubtedly be needed. I will be bringing this matter to the attention of the Council’s Metro Sj-stems committee in early July. If you have any questions or comments on this matter, please contact me or call Jim Uttley at 291- 6361. rr r- H K- f-. H kr Sl.: r EfI 62191.2 TO:Mayor and City Council %45 FROM:Mark E. Bernhardscn, City Administrat or % DATE:June 20, 199L SOBJECT: 1992 Budget Process % Attachment: A. City Facility Memo Dated 10/5/90 ISSUE 1. Presentation to Council of the budget process for 1991. 2. Presentation consideration. to Council of initial estimates for budget INTRODUCTTON - Given the alterations to the Truth in Taxation requirements Attachment A is presented for Council information. As a result of that the City's budget process dates will be as follows: * Attempt to provide preliminary budget information to Council by July 22, 1 99 1 and if not by August 12, 1991. * proposed 1992 tax levies and budget resolutions must be adopted at August 26, 1991 Council meeting. Also the City must select dates for the initial and continuation budget hearings to be held between November 15 and December 20, 1991 after receipt of information from the County * Budget work sessions(s) with City Council and with staff in September - October ♦ Publish notice of proposed property taxes before the hearing to be held between November 15 and December 20 * At budget hearing(s) Council must adopt final budget and property tax levies. (Note property tax levy adopted cannot exceed amount adopted at August 26 Council meeting, but may be lower at Council's discretion.) * City must certify the final budget and property tax levies adopted at budget hearing(s) to the County Auditor by Friday, December 27, 1991 DISCUSSION - Because of the "no growth" levy limits placed on all cities during the recent legislative session, the General Fund tax levy increases for the City will be zero, except for some potential special levies. initial estimates place pecsonnel/increase which make up about 70% of the budget at about yr- . •Y I k h' f-'' ■ b'' •I F !■I', I' ri- r ■■.■.'. >? ;•■ 2 1/2 to 3%. Given the lack of a property tax increase which nornnally wou equal about $55,000» the increase in expenditures relate to a 3% general salary increase is about $50,303 plus increases to vendors, etc. will total another $40,000 will need to oe funded by other sources including; - use of fund balance to be later offset by increased property taxes when levy limits are no longer applicable (they are to cease in 1993). - Increased charge for services $27,000. - Use investment earning from ?IR fund to general $20,000. - Increase transfer from Building Fund. - Increase in other fee rates including recycling/and septic. It is not expected that there will be any growth in the figure used for licenses and permits nor fines and forfeiture use may actually decrease. Potential cost reductions could include the following - 1 year interim measures; - Forego all or part of the equipment transfer $63,180 to equipment fund (not prudent to do on a repeated basis.) As an alternative the >wity could malre use of a special levy and issue equipment certificates totalling the amount of equipment '"ticipated to be pruchased. The property tax levy •lid then be increased by the amount. In concert City could reduce the 1 year equipment transfer to that amount. - Reduce the street/seal coating program on other than MSA roads/which are reimbursed to a degree from the MSA fund. - If a storm water utility is established, loolc to charge street sweeping as storm water quality issue. with a new facility there will be additional operations cost for larger facilities including; heat, light, custodial etc. and when fully operational are estimated to be $75,000 as noted xn Attachment A. During 1992 this will probably only be about $40,000 of increased expenditure. This could be offset in part by increase rental charges to sewer, water and police $40-50,000* Long term solutions include amount bonded, taxed and transferred as part of the City Hall financing together with any levys to pay :r f |v. m 5:.: f tr* . Ip r i ''-‘P ' " »-■r. m' cl m. &v:-'^ i- L>.. •r Ki.- Ste bonds off early. The impact of no tax increase relates to a 11.33 estimated tax capacity rate, a reduction from 11.865 in 1991, even with $200,000 for specials/bonds it would be 12.62. (These calculations do not adjust for the new classification charges.) The optional sales tax ($91,00^^ to Ocono) is used to '’buy down" the 3% to 2 1/2% valuation. If it does not go intv effect this will raise the City's tax capacity rate. Any significant loss of service contracts may require increases to offset net revenue losses. Extension of service contracts will generally provide positive increases in net revenue. In addition there will be other specific items that will be identified for the 1992 budget as staff goes through the process during the summer months for presentation to Council with the preliminary budget information. Given the legislative changes the City of Orono will be limited to essentially no increase in levy limits, there would be no penalty any more for exceeding the levy limit because the City has lost all of its Aid between the 1989 special legislative session and the 1990 regular legislative session. (The penalty for exceeding the levy lirats was a loss of aid at the $.37 for every dollar exceeded.) ALTERNATIVES 1. Accept the information. 2. Provide direction to staff if not in concurrance with their present direction. 3. Take no action. RECOMMENDATION - It is recommended that the Council accept the information directing staff to establish initial bugetary numbers for the Council for consideration at either the last meeting in July or the first meeting in August. PROPOSED MOTION - Moved by seconded by that Council accept the information directing staff to bring back initial tax and budget numbers at the first meeting in August. Ayes _, Nays cc: Department Heads f ft > ■ i,'. * TO: FBOM: DATE: M a yo c ar. c City C c ur.- Mark E. 3ernhardscr., City Adninist October 5, 1990 « f\.iv \atcjr SOBJECT: Financial ?*.ojac- Attached please find: i'?: WUQ&4 ------ b.) use of $3.3 million in cash to funa $2.o without a separata levy. -^-n ’* lion in C3snc.) Sources for $-••- I'll be happy to review these with you tocether wi Ilnaneiai projection I am prepa. - h t" a 3 V e a rW*4 W»e^ ^ A ;<f! % k!> sS-”. i‘. ■' • k ■>=• ' ■ mSr ■ -■ . •" I iii li i^iHrf \ n n :r SV A./ ' rI'I;;:-fe- $lr mg;v-. -' '2 . r r^\ 11 I ^ Al/ADM/FUNDZNG 1991 Draft 9/90 Update 6/91 Based on 9/90 eatimataa Based on 12/31/90 Actuals Other funds C5 year estimate) 1992 1993 PARKS CAPITAL Cash Balance Revenue Transfer in Bxpenditttrea Transfer out Cash Balance 150,000 169,395 44,000 7.5 7.5 -46,000 167,395 BQUZPMHIT OOTLAT <eay bond for It) 160,000Cash Balance Revenue Transfer in Bnpenditurea Tranafer out Cash Balance 221,415 ♦25,350 ♦60,750 -66,350 241,000 PSRKAIiniT mPROVBNEIIT 1994 1995 ■•▼•nu* rund (300,000-ener9ency contingency) Cash Balanca 700,000 717,336 450,000 400,000 509,000 535,000 Ravanua 50,000 50,000 50,000 51,000 50,000 51,500 Trsnafar In Bxpaadituraa Tranafar out 30P,000 300,000 20,000 22,000 24,000 28,000 Caah Balanca 450,000 450,000 400,000 509,000 535,000 558,500 (HinlMia llabilltlaa) WATER OFBRAT.dIG Caah Balancia 120,000 131,000 106,000 126,000 146,000 160,000 Ravannaa 230,000 230,000 250,000 260,000 270,000 275,000 Tranafar In 210,000 220,000 230,000 240,000 235,000 Bxpondltnraa Tranafar out 50,000 45,000 )0,000 10,000 10,000 10,000 6,000 6,000 Caah Balanca 90,00''106,000 126,000 146,000 160,000 184,000 (rata Incraaaa) 8BWBR OPBRATIWQ Cash Balance 582,014 764,000 424,000 504,000 546,000 641,000 (270,771) other current assets Revenues Tranafer in 550,000 530,000 540,000 550,000 560,000 570,000 Bapendituree 400,000 420,000 430,000 450,000 460,000 480,000 Transfer out 450,000 450,000 30,000 31,000 32,000 33,000 —--- - - - - --- --- - CMH BALAMCS 1307,014 1424,000 $504,000 $573,000 $641,000 1698,000 <plue connection diarpce due various projects - 20-30,000/yr) "• 6- ■i-r i:. ;.j:* • • SCGRCES FOR BUILDING PROJECT estimates as of 12/90 Fund Balsnce Available for Project General Fund Building Fund Sewer Fund Water Fund Permanent improvement Rf volving 1,000,000 2.250.000 1.250.000 100,000 550,000 $100-150,000 2,250,000 450,000 a .) 45,000 a .) GO 66-76 Debt Fund 315,000(Available 91Q1 )315,000 (a) $3,160,000-33,210,000 a.) Could be considered as loans for repayment in futu' pHTnas SOURCES Debt Fund MSA/Cty 15 $230,000 (Available 1996) ($30,000/yr from General 39-98) Street Lights ($15,000/yr) other Funds (Not Considered) Park Funds $145,000 Improvement s Equipment Outlay $<.60,000 % TO: PROH: DATE: SUBJECT Mayor and City Council Mark E. Dornhardson, City Admi Tistrat:^^'^ June 13, 1991 19. - . .Jit Report 61391.7 / X;. Attachment: A. 1990 Audit Rtc^ort/Malloy, Karnowski i Co. Dated 5/31/91 ISSUE - Present to Council thf' there is a desire for the aud' 8f 1991 Council meeting to di the Council. Audit Report to determine if o ba available for the July ne audit report further with INTRODUCTION - Annually the city engages an auditor to review its financial matters for that year. Attachment A represents the presentation for that. Based on the audit comments there are no significant items of concern. The note regarding Federal Drug Program is a standard one put in all of their audits. At this point the City is not required to do that because we do not currently receive any Federal grants. It is expected however, that the City, which has been looking at a policy, may well implement one within the next 1 2 to 18 months. ALTERNATIVES 1. Accept the report 2. Ask any .questions. 3. Indicate whetner it would be desirable to have the auditors at the July 8th meeting to discuss the audit report. 4. Table for further discussion. 5. Take no action. RECOMMENDATION - It is recommended that the Council accept the audit "report and indicate if they would like to have the auditor present for on July 8, 1991. If th^rc is not a specific request, this will not be placed on the agenda for July 8th. PROPOSED MOTION - Moved by , seconded by , Council accept the financial report indicating if it is desirabTe to have this on as an agenda for July 8th with the auditors in attendance. Ayes _, Nays cc:Thomas M. Kuehn, Finance Director Malloy, Karnowski & Co. 410 Park National Bank Bldg 5353 Wayrata Boulevard Minneapolis, MN 55416 k MALLOY ICAPIISK3WSKI principals HtNNrtM W swio^ CPA t)-<OMAS A k APNOWSKI CPA PAIJI A HADOSrVICH CPA May 31, 1991 City Council and Residents City of Orono Orono, Minnesota f We offer the following comments relating to your 1990 audit to assist you with the financial planning for your City and the improvement of your accounting records. Required Communications Statement on Auditing Standards Number 61, "Communication with Audit Committees" requires the auditor to ensure that certain matters related to the conduct of an audit are communicated to those who have responsibility for oversight of the financial reporting process. This is required for audits of financial statements for periods beginning on or after January 1, 1989. This letter constitutes our communication of such matters. 1. The Auditor’s Responsibility Under Generji Accepted Auditing Standards Generally accepted auditing standards require auditors to plan and perform audits to obtain reasonable, but not absolute, assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. 2. Significant Accounting Policies The City implemented the Governmental Accounting Standards Board Statement pronouncement which replaces the Statement of Changes in Financial Position with the Statement of Cash Flows for Proprietary Funds. Comparative data presented has been restated to conform with the current year presentation. 410 WkRK NATIONAL BANK BUILDING ^W/ZAIA BOULEMMO r 4NNEAPOUS. M»St«CnA 56416 n>LEPHONE: 612 -54S^>424 ra^EFAX: 612 545-0600 r City Council and Residents May 31, 1991 Page 2 3. Disagreements With Management We have no disagreements with management concerning the application of accounting principles, accounting estimates, the scope of the audit, disclosures in the financi^ statements, wording of the auditor ’s report, or any other matter significant to the City ’s general purpose financial statements. 4. Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management relating to the perfor ­ mance of the audit. Condition of City Financial Records We would like to commend the Finance Department for a job well done in preparing for this year’s audit. We found the City ’s records and the audit workpapers prepared by the Finance Department to have been well organized and of excellent quality. The condition of the City ’s financial records, as well as your continued successful involvement in the Government Finance Officers’ Association ’s, "Certificate of Achievement for Excellence in Financial Reporting" program, clearly reflects a commitment to excellence of which the City should be proud. Drug-FVee Workplace Act We want you to be aware that should the City receive future federal grant funds that one of the new general requirements which needs to be met in order to receive grants from the Federal Government is compliance with the Di jg-Free V/orkplace Act. This Act requires the City to: A. Publish a policy statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the City ’s workplace and specifying the actions that will be taken against employees for violation of such prohibition. B. Establish an ongoing drug-free awareness program to inform employees about the dangers of drug abuse and its use in the workplace. C. Give each employee engaged in the performance of the grant a copy of the policy statement. K. r.' w.r- jt i City Council and Residents May 31, 1991 Page 3 D. Notify the employee in the statement that as a condition of employment under the grant, the employee will: Abide by the terms of the statement, and Notify the employer in writing of any criminal drug statute conviction for a violation occurring in the workplace no later than five calendar days after such conviction. E. Notify the federal agency in writing within ten calendar days after receiving notice under the above statement. F. Take one of the following actions within 30 days of receiving notice: Take appropriate personnel action against such an employee up to and including termination; or Require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. Graphic Information Microcomputers are utilized extensively while performing audits of City records. A beneficial result is that certain trend analysis and analytical relationship information can be obtained. The following pages contain certain generalized graphs produced from our electronic worlqxqren which may be of interest to you. Some of this information does appear in the various schedules of the City’s financial statements while some information is from other sources which may not have been subject to our audit procedures. I • F GENERAL FUND FINANCIAL POSITION aiY OF ORONO r"' GENERAL FUND REVENUE aiY OF ORONO i'r (>:■ UTILITY REVENUE CITY OF ORONO 440 420 400 300 3B0 340 320 300 200 260 240 220 200 100 160 140 120 1904 1905 1966 1967 1966 1969 1990 FOR YEAR ENDED DECEMBER 31 WATER REVENUE SEWER REVENUE I i id 17 16 15 14 13 12 11 1 0J9 Oil ar 0^ OJS 0.4 03 0.2 0.1 o TAX LEVIES CITY OF ORONO I <««<< I888888S 100000004■M :W*yg5 \P9999SS64mimi :S5::S: mm mm W ■mim iw M 1904 1905 __ 19071906 YEAR LEVY COLLECTIBLE GENERAL REVENUE P??.l DEBT SERVICE L., ‘ itrJ r f.-: I* City Council and Residents Ma^ 31, 1991 Page 8 We would be pleased to discuss these comments and recommendations with ycu and to assist with any changes you wish to make. Sincerely, MALLOY, KARNOWSKl S, C P.A Kenneth W. Malloy. CPA Principal KWM:sel .i.i .. ■■ ’ — *r _ V- ' ...,'; 7 jfe'irIiL-.. »' i ^ ArI J 6:Kt: •* • - f f-i- ‘. V- 3ft;if;l i K7-' i:P ;- dly>;'W. i/'. ^ <. r'*-- I j::,v', . .V’.'’ 1 *1 “v« 4^- !:•-• 1 I •••’.•■, Xv---’ ^^yjr • <► 1 '>* i .v-t-fl ■' • ':* ■ '*> ,.‘ < *' * '• .•*■*,<*.;. '^, .V. •:-*V.- ■■ - _____ A : • •■■• r* p^->.v ..x>‘' . . ,h; lN>:. . k- fe i‘ City of Orono, Minnesota Hennepin County Comprehensive Annual Finandal Report \bu* Ended December .M, 1990 i'« .•'■■ ■ /o V •4 AX'?' V ' *' •v ' ( rtf- '-J* -t: x" ' - ^ . V- . »V X'-‘ .* *’■ > j ■ * *•'^i’ I •■} •• •’■%■;•'!!' ^ s' L^^'r,>; .. »:. .jTv* « : X' ^ J >* 1 mri •' <' i » 'ii1 il t,^ V 3 ^y* .• .1 / ■V ■> ^’■5 fi y- > ::i 1 }J ■i /.! Xr Ti tl ■ ^1 t f _____T X4 i I I I I I I r.: I I I I I I I I I I.-Jf: li-: '■ -i- IE-.< Ir vV CITY OF ORONO, MINNESOTA HENNEPIN COUNTY Comprehensive Annual Financial Report for year ended December 31, 1990 Prepared by Department of Finance Thomas M. Kudin Finance Director CITY OF ORONO. MINNESOTA Comprehensive Annual Financial Report Table of Contents Exhibit Pagg Introductory Section Transmittal Lett''. Organizational Chart City Council and Other Officials Certificate of Achievement Award Financial Section Independent Auditor’s Report General Purpose Financial Statements - Overview (Combined) Combined Balance Sheet • All Fund Types and Account Groups • December 31, 1990 and 1989 Combined Statement of Revenue, Expenditures, and Changes in Fund Balance - All Governmental Fund Types for Years Ended December 31, 1990 and 1989 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - Budget (GAAP Basis) and Actual - General and Special Revenue Funds for Years Ended December 31, 1990 Combined Statement of Revenue, Expenses, and Changes in Retained Earnings - Proprietary Fund Type for Years Ended December 31, 1990 and 1989 Combined Statement of Cash Flows • Proprietary Fund Type for Years Ended December 31, 19^ and 1989 Notes to Financial Statements • December 31, 1990 and 1989 Combining and Individual Fund and Account Group Statements and Schedules Genera] Fund Comparative Balance Sheet - December 31, 1990 and 1989 Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual for Years Ended December 31, 1990 and 1989 Special Revenue Funds Combining Balance Sheet - December 31, 1990 and 1989 Combining Statement of Revmue, Expenditures, and Changes in Fund Balance for Years Ended December 31, 1990 and 1989 Park Fund Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual for Years Ended December 31, 1990 and 1989 A-1 A-2 A-3 A-4 A-5 B-1 B-2 C-1 C-2 1-11 12 13 14 15-16 17-18 22 23-44 45 46 47-52 53 54 CITY OF ORONO, MINNESOTA Comprehensive Annual Financial Report Table of Contents (continued) Combining and Individual FUnd and Account Group Statements and Schedules (continued) Special Revenue Funds (continued) Improvement and Equipment Outlay Fund Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual for Years Ended December 31, 1990 and 1989 Building Capital Outlay Fund Statement of Revenue, Expenditures, and Changes in Fund Balance ■ Budget ((3AAP Basis) and Actual for Years Ended Decu;'^ 31, 1990 and 1989 Debt Service Funds Combining Balance Sheet • December 31, 1990 and 1989 Combining Statement of Revenue, Expenditures, and Changes in Fund Balance for Years Ended December 31, 1990 and 1989 (Capital Project Funds Combining Balance Sheet - December 31, 1990 and 1989 Combining Statement of Revenue, Expenditures, and Changes in Fund Balance for Years Ended December 31, 1990 and 1989 Enterprise Funds Combining Balance Sheet • December 31, 1990 and 1989 Combining Statemem of Revenue, Expenditures, and Changes in Retained Earnings for Years Ended December 31, 1990 and 1989 Combining Statement of Cash Flows for Years Ended December 31, 1990 and 1989 Water Operating Fund Comparative Balance Sheet • December 3 1, 1990 and 1989 Comparative Statement of Revenue, Expenses, and Changes in R^ained Earnings for V'ears Ended December 31, 1990 and 1989 Comparative Statement of Cash Flows ' r Years Ended December 31, 1990 and 1989 Sewer Operating Fund Comparative Balance Sheet - December 31, 1990 and 1989 Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings for Years Ended December 31, 1990 and 1989 Comparative Sutement of Cash Flows for Years Ended December 31, 1990 and 1989 Exhibit C-4 C-5 D-1 D-2 E-1 E-2 F-1 F-2 F-3 F^ F-5 F-6 F-7 F-8 F-9 Page 58 59 60 61 62 63 64 65 66-67 68-69 70-71 72-73 74 75 76-77 78 79-80 CITY OF ORONO, MINNESOTA Comprehensive Annual Financial Report Table of Contents (continued) Combining and Individual Fund and Account Group Statements and Schedules (continued) Enterprise Funds (continued) Golf Course Operating Fund Comparative Balance Sheet - December 31, 1990 and 1989 Comparative Statement of ?^evenue. Expenses, and Changes in Retained Earnings for Years Ended December 31, 1990 and 1989 (Comparative Statement of Cash Flows for Years Ended December 31, 199C and 1989 Agency Funds Combining Statement of (Changes in Assets and Liabilities - December 31, 1990 and 1989 Financial Schedules (Unaudited) Comparative Schedule of General Fixed Assets by Source - December 31, 1990 and 1989 Schedule of General Fixed Assets by Function and Activity - December 31, 1990 Schedule of Changes in General Fixed Assets by Function and Activity for Year Ended December 31. 19^ Future Property Tax Levies to Retire Bonds • December 31, 1990 Statistical Section (Unaudited) General Fund Revonie by Source General Expenditures by Function Property Tax Levies and (Collections Assess^ Value or Tax Capacity and Estimated Market Value of Taxable Property Property Tax Rates - Direct and (5verl^ping Governments Special Assessments Levies and Collections Ratio of Net General Bonded Debt to Assessed Value or Tax Capacity and Net Bonded Debt Per Capita Computation of Legal Debt Margin Computation of Direct and Overlapping Debt Revenue Bond Coverage * Enterprise Funds Exhibit F-10 F-11 F-12 G-I Schedule 1 2 3 4 Table 1 2 3 4 5 6 7 8 9 10 Pa£e 82 83 84 85-86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 . ................ASM r.^r * -u ■;I I I I I - • I I f r e I i.I r I I ■:r- I I I I I I I I cmr OF ORONO, Minnesota Comprehensive Annual Financial Report Table of Contents (continued) Statistical Section fUnaudUciR (continued^ Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures Demographic Statistics Property Value, Construction, and Bank Dq>osits Princip^ Taxpayers Miscellaneous Statistics Assessed Valuations, Tax Levies, and Mill Rates, or Tax Capacity, Tax Levies, and Tax Extension Rates Independent Auditor*g Report on Internal Control Structure and Other Required Reports Independent Auditor’s Report on the Internal Control Structure in Accordance With Government Auditing Standards Indqtendent Auditor’s Compliance Report Based on an Audit of the General Purpose Financial Statements Performed in Accordance With Government Auditing Standards lndq>endent Auditor’s Report on Compliance With Minnesota State Laws and Regulations Table 11 12 13 14 15 101 102 103 104 105 106 507-108 109 110 II I I .t I I E.I [v,; I ► ' \ ' >: . I I I 1 I I I I i, ‘ ■ - " I I I INTRODUCTORY SE<Min J o o \V'''A \) ‘ 'A ^ ‘A ^^ ''Vv ■ , A CITY of ORONO Xlunk ipaJ (Xfkes Pc>si ( MTkv Box W» 1 r\sliil Ba>. MiniieMita 55.'il May 31, 1991 Citizens of the City of Orono The Comprehensive Annual Financial Report of the City of Orono for the fiscal year ending December 31, 1990 is hereby submitted. Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with the City. To the best of our know! ''?e and belief, the enclosed data is accurate in all material respects and is reported in a manner desigi>^ to present fairly the financial position and results of operations of the various funds and account groups of the City. All disclosures necessary to enable the reader to gain an understanding of the City ’s financial activities have been included. The Comprehensive Annual Financial Rqwrt is presented in four sections; introductory, financial, statistical, and internal control structure and other required rqxirts. The Introductory Section includes this transmittal letter, the City ’s organizational chart, and a list of principal officials. The Financial Section includes the general purpose financial statements and the combining and individual fund statements, as well as the Indqpendent Auditor ’s Report on the general purpose financial statements. The Statistical Section includes selected financial and demographic information, generally presented on a multi-year basis. The Internal Control Structure and Other Required Reports Section contains various Independent Auditor ’s report letters on internal control and legal compliance. All City funds and account groups, departments, commissions, and other organizations over which the Mayor and City Council of the City of Orono exercise oversight responsibility are presented in the City of Orono ’s Comprehensive Annu^ Financial Report. There are no other organizations that when considered would be included in the general purpose financial statements. The City provides a variety of municipal services. These include police protection, street maintenance, building inspection, planning and zoning, public improvements, general administrative services, public water and sewer utilities, and a municipal golf course. The City contracts for fire protection from the neighboring Cities of Long Lake, Wayzata, Mound, and Maple Plain. The City also contracts for engineering, legal, and assessing professional services and provides police protection and/or building inspection services and/or animal control services to the Cities of Long I'^e, Spring Park, and Minnetonka Beach. TKI.KPUONK - 47.1-7.157 • KA.\ - 47.U0510 -1- Citizens of the City of Orono May 31, 1991 Economic C ondition and Outlook The City of Orono was incorporated effective January », 1955. The City is located on the northern shore of Lake Minnetonka about 15 miles west of Minneapolis. Of the City’s 24.5 square miles of area. 50% is open water or marshland (with a total of 15.1 square miles of land area). Of Lake Minnetonka. 40% of the shoreline and 33% of the lake area is in Orono. The City of Orono is a third ring suburb in the seven-county metropolitan Twin Cities area of Minneapolis/St. Paul and is located on Lake Minnetonka, the tenth largest lake in Minnesota. Orono developed primarily because of this aesthetic amenity, which is the most heavily used recreational lake in the State. *11115 heavy use is a result of the quality of its aesthetic appeal, together with its proximity to the metropolitan urban core. *rhe City is primarily a residential community with a mixture of several types of housing together with a small commercial district. The City totally surrounds two con'.munities, which arc part of the original township, and substantially surrounds a third community. Orono is home to many of the metropolitan area’s top executives who appreciate the community ’s natural amenities. It is anticipated that the positive appeal of the community, tog ther with the extent of available land, will see the community experiencing continued development for the next ten years. The City is in a strong financial position and because of its strong residential tax base. Orono continued in 1990 to have a tax capacity rate that is the lowest in the County for communities over 1,(XX) in population despite the fact that the City ceased receiving local government aids from the State for 1990 and only a sm^l amount of homestead credits. The City was allowed to raise the equivalent amount in property taxes to offset the loss of aid. ’This loss for Orono was fortuitous in its timing as the State Legislature in the regular 1990 session, reduced aids to cities by the equiv^ent of 1.5% of their total tax and aid revenues. For Orono this would have been an additional $25,000 aid loss, but since there was only $2,800 left, it was all the State could remove. It is anticipated that the State will again reduce such aids to cities for 1991 during the 1991 Legislative Session because of a substantial State budget shortfall. At this point, Orono has only $2,800 to lose. 'The strength of the City’s financial condition is reflected in the upgrading of its bond rating from Aa to an Aal in 1989. The Minnesota Department of Transportation continued the corridor selection process for Highway 12. Once a corridor is selected, it is anticipated that it would take a minimum of seven to ten years to go through the necessary review, design, and construction processes. The drought abated somewhat with lake levels showing some recovery although substantially below the levels of four to five years ago. Orono continued to take an active role during 1990 in working to amend the proposed 25-year comprdiensive plan for the Lake Minnetonka Conservation District. With 40% of the lakeshore on Lake Minnetonka, this plan could have a decided impact on that portion of the community. The City successfully enlisted the support of eight of the fourteen member communities in tl.is effort. New housing construction had an appreciated decline with only 28 new dwellings being constructed, although the average value of single family houses was over $3^,(XX), a 20% increase over last year. -2-I I Citizens of the City of Orono May 31, 1991 The City’s second year in the recycling program resulted in a 23% diversion of tonnage from landfills, well ahead of the 10% County mandate for 1990 and even the 16% mandate for 1991, with a participation rate well above 50%. A study of the City’s facilities continued with the consultant architect with a focus on site selection and financial options. The City also entered into a contract for an option to purchase property north of Highway 12. The Park Commission developed a master plan for a community-wide bike/hike trail system. In addition, on a Park Commission recommendation, the community substantially altered its park dedication fee schedule. This will provide substantially greater amounts of money for park acquisition and development. The City did initiate a K-9 program in its police department and enacted a prohibition on cigarette vending machines in the community. The City initiated its own water system in the Highway 12 area which will eventually supplement a contract arrangement from Long Lake plus provide for greater development in the Highway 12 corridor. Financial Information The management of the City is responsible for establishing and maintaining a system of internal accounting control. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition, and the reliability of financial records for preparing financial statements in conformity with generally acc^ted accounting principles and maintaining accountability for assets. The concept of benefits likely to be derived, and the i^uation of costs and benefits requires estimates and judgements by management. All internal control evaluations occur within this framework for the purpose of adequately safeguarding assets and providing reasonable assurance in the proper recording of financial transactions. The City maintains budgetary controls to aid in compliance with the annual budget as adopted by the City Council. Formal budgetary integration is employed as a management control device during the year for the General Fund and Special Revenue Funds. Budgetary control for Debt Service Funds is achieved through general obligation bond provisions. Budgetary control for Capital Project Funds is accomplished through die use of project controls. Budgetary control is maintained at the fund level through the issuance of purchase orders. Expenditures are monitored during the year, and any recommended adjustments to the budget are presented to the Council for approval. Unused appropriations lapse at year-end; however, the Council may approve carryover of specific items. The financial statements and schedules included in the Financial Section of this report reflect the City's continued adherence to sound financial management. -3- » 4 * k r i ; dmik. i*r- it'* Citizens of the City of Orono May 31, 1991 General Government Functions The following schedule presents a summary of General Fund, Special Revenue Funds, and Debt Service Funds revenue for the year ended Deceml^r 31, 1990, and the amount and percentage of increases or decreases in relation to the prior year revenue. Revenue Amount Percent of Total Increase (Decrease) From 1989 Percent of Increase (Decrease) Taxes $ 1,637,643 47.97%$ 426,102 35.17 % Licenses and permits 136.552 4.00 (12,012)(8.09) Intergovernmental 135,512 3.97 (357,873)a2.53) Qiarges for services 758,369 22.21 72,417 10.56 Fines 108,231 3.17 (17,126) (13.66) Special assessments 170.498 5.00 (44,254)(20.61) Interest 363,093 10.64 (33,334)(8.41) Other revenue 103.855 3.04 38.196 58.17 $ 3.413.753 100.00%$ 72.116 Taxes are the largest source of revenue but this year the compari.<;on with the prior year does not accurately reflect the situation. While the intergovernmental State paid credits and local government aid to Orono were cut from $369,848 in 1989 to $2,801 in 1990, the allowable tax levy base was increased by the amount of the decrease. The licenses and permits revenue decreased due to a slowdown in construction. The diarges for services increased because of increased public safety services costs to other governments. The fines revenue decreased for the second consecutive year but is expected to level off at around $110,000. The decrease in special assessment revenue is a natural progression since no new significant assessments were levied in 1990. The interest revenue decrease reflects the downturn in earning rates from 1989 to 1990. The following schedule presents a summary of General Fund, Special Revenue Funds, and Debt Service Funds expenditures for the year ended December 31, 1990, and the amount and percentage of increases or decreases in relation to the prior year expenditures. For purposes of this analysis, current and capital outlay are combined by function. Citizens of the City of Orono May 31, 1991 Expenditures Amount Percent of Total Current and capital outlay General government Public safety Streets Parks and recreation Miscellaneous Debt service Principal Interest and fiscal charges Other $ 696,003 1,526,854 568,275 48,919 148,792 300.000 124,424 1,969 $ 3.415.236 20.38% 44.71 16.64 1.43 4.36 8.78 3.64 .06 Increase (Decrease) From 1989 25,426 101.739 17,322 15,958 41,784 (25,000) (20.833) (3.294) Percent of r.icrease (Decrease) 3.79 % 7.14 3.14 48.41 39.05 (7.69) (14.34) (62.59) 100.00 % $ 153.102 The increase in the general government area is comprised of the following items: 1) scheduled pay step adjustments in the Administration Department increased personal services expenditures by $6,342, and other consulting increased by $3,369 due primarily to the City recorder ser^-ices being changed from an in-bouse position to a contraaed service; 2) the Eleaions Department persr-al services increased $9,185 due to the temporary additional personnel required for the federal, state, and local elections; 3) the General Government Buildings capital outlay was increased $4,272 with the purchase of a new telephone system; and 4) the scheduled pay step adjustments in the Finance Department increased personal services by $9,341. The increases in the Public Safety expenditures were comprised of the following: 1) police personal services increased $15,326 while capital outlay was up $45,200 due to the purchase of 1990 and 1991 model year squad cars in the same budget year; 2) Protective Inspection and Zoning personal services increas^ $14,822 due primarily to the addition of a full-time sq>tic inspector in June; 3) Emergency Prq>aredness coital ouday increased $15,840 with the addition of one siren; and 4) the Animal Control capital outlay increased due to the purchase of a special use vehicle for transporting animals. The Street expenditures increased in personal services by $22,198, while Supplies expenditures decreased $49,386 due to a return to a more normal road maintenance and paving program. However, capital outlay increased $40,644 over the prior year with the purchase of an asphalt roller and trailer and a street sweeper. The Park expmditure increase was due to a $13,363 additional allocation of personnel to park maintenance related functions. The Miscellaneous expenditures increased in two main areas; the contingency expenditures were up $11,436 and the expenditures in conjunction with the building program were up $30,170. The decrease in debt service principal and interest expenditures reflects the scheduled debt payments. -5- Citizens of the City of Orono May 31. 1991 Fund Balances General Fund The undesignated fund balance of the General Fund increased from $729,219 at December 31, 1989, to $785,701 at December 31, 1990, or 7.7%. The 1990 ending undesignated fund balance provides 26% coverage of the 1991 adopted budget of $3,040,260. Stecial R evenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes, including current operating expenses and capital outlay. Park Fund The Park Fund was created by Ordinance of the City Council to receive contributions for subdivisions in lieu of conveyance or dedication of land for parks, playgrounds, and other public purposes. Such contributions, termed park dedication fees, are to be used for the acquisition, development, or maintenance of public parks, playgrounds, surface water holding areas (ponding areas), and debt retirement in connection with land previously acquired for such public purposes. The hind balance as of December 31, 1990, was $214,931. Improvement and Equipment Outlay Fund The Improvement and Equipment Outlay Fund was established to provide a source of funds for equipment purchases and improvements. The fund was established by a transfer from the General Fund and is maintained by annual budgeted transfers from the General Fund, by investment earnings, and by user charges to participating dq>aitments for certain office equipment. Expenditures are for non-Enterprise Fund purposes. The fond balance as of December 31,1990, was $217,609. Builung Capital Outlay Fund The Building Capital Outlay Fund was established to receive annual budgeted transfers from the General Fund for the purpose of reducing the need for future bonding of non-enterprise building facilities. The fond balance as of December 31, 1990, was $2,221,550. I I I I I I I I I I I I I I I I I I I rI I I I I I I ■SI. I I I I I I S.I I I I [v I I Citizens of tiie City of Orono May 31. 1991 D ebt Service Funds Debt Service Funds are used to account for the current year payment of matured principal and interest on long-term general obligation dd>t. Sources available for payment of the debt service are provided by special assessments and general obligation property taxes. The combined fund balance for all Debt Service Funds as of December 31, 1990, was $1,284,940, which rqiresents a decrease of $100,715 from 1989. C atital Project funds Ci^ital Project Funds are used to account for financial resources to be used for the acquisition or construction of major civ)ital facilities. MiiNiarAL State-A id C onstruction Fund The Municipal State-Aid Construction Fund is used to account for State-aid construction revenue and the use of that revenue for improvements to thoroughfare roads within the City. The fund balance as of December 31. 1990, was $(1,360). Permanent improvement Revolving fund The Permanent Improvement Revolving Fund provides financing for construction costs prior to obtaining permanent financing or levying of assessments against benefitted properties for those projects fiinded directly. Within diis fond there is also an account for major road and bridge rqiairs, construction, or maintenance. The undesignated fond balance as of December 31, 1990, was $128,779, an increase of $58,255 from 1989. The 1988 street and storm sewer improvement costs are to be funded from dedicated Municipal Su>^e-Aid Fund revenue of $200,000 and from General Fund revenue of approximately $210,000 to oc paid ovw ten years. At the end of 1990, $10,000 of Municipal State-Aid has not been received. The General Fund transferred the second instalment of $30,0(X) in 1990. Enterprise Funds Enterprise Funds are used to accoum for financial resources used in providing self-supporting public services in which most of the costs involved are paid in the form of charges by the users of the services. Except for ownership, Enterprise Funds bear a close resemblance to privately owned utility or service enterprises. -7- t- i ‘i- ■ Citizens of the City of Orono May 31. 1991 The City owns and operates a water utility, sewer utility, and a public golf course Water Operating Fund The Water Operating Fund accounts for the provision of water services to the residents of the City who have water service available. All 'tivities necessary to provide such ser ces are accounted for in this fund, including admin., ation, operations, maintenance, billing, and collection. The summary of operations for 1990 and 1989 is as follows; December 31 Operating revenue C^>erating expenses Operating lo^s 1990 1989 $161,565 $165,041 202.068 195.859 $(40.503)$(30.818) Operating loss for 1990 does not include nonoperating revenue of $103,503 or nonoperating expenses of $76,299. Operating loss for 1989 does not include nonoperating revenue of $24,752 and nonoperating expenses of $19,287. Retained earnings as of December 31, 1990, were $153,204, which represents an increase of $20,030 from 1989, net of the effects of depreciation on contributed asset*, and of nonoperating items. Sewer Operating Fund The Sewer Operating Fund accounts for the provision of sewer services to the residents of the City who have sanitary sewer service available. All activities necessary to provide such services are accounted for in Ais fund, including administration, operations, maintenance, billing, and collection. The summary of operations for 1990 and 1989 is as follows: December 31 1990 1989 Operating revenue Operating expenses $ 423,592 $ 401,693 438,066 430.322 Operating loss $ (14.474) $ (28,629) C^>erating loss for 1990 does not include nonoperating revenue of 160,406 or nonoperating expenses of $72,777. Operating loss for 1989 does not include nonoperating revenue of $87,965 and nonoperating expenses of $17,877. Retained eaniings as of December 31, 1990, were $1,313,538, which represents an increase of $200,737 from 1989, net of the effects of depreciation on contributed assets and of nonoperating items. -8- I I I I I I I I I I I I I I I I I I I Citizens of the City of Orono May 31, 1991 G olf Course O plf The Golf Course Operating • t. . accounts for the operation of the City-owned and operated golf course sales and expenses necessary to provide this service. The summary of operations for 1990 and 1989 is as follows; December 31 1990 1989 Gross profit and operating revenue $ 135,109 $115,211 Operating expenses 102.825 98.302 Operating income $ 32.284 %16.909 Operating income for 1990 does not include nonoperating revenue of $1,026. Operating income for 1989 does not include nonoperating revenue of $19. Retained earnings as of December 31, 1990, were $82,690, which represents an increase of $33,564 from 1989, net of the effects of dq)reciation on contributed assets and of nonoperating items. DEBT ADMINISTRATION At December 31,1990, the City had five bond issues outstanding. The City’s legal debt limitation, based on State Statutes, equals 2% of market value. All City bonded debt at December 31, 1990, is special or revenue funded and therefore is excluded from the limit. The City bond rating from Moody’s Investors Service is Aal. CASH MANAGEMENT Cash temp orarily idle during the year was invested in demand deposits, certificates of deposit, obligations of federal agencies, the U.S. Treasury, the Sute of Minnesota, repurchase agreements, bankers ’ acceptances, and commercial paper. The City’s investment objective as stated in the investment policy is to first ensure the preservation of capital in the overall portfolio, second to maximize yield while matriiing maturity dates with expenditure needs, and third to diversify the investment portfolio by financial institution, government agency, or by the corporation in the case of commercial paper to reduce the exposure to risk of loss. At December 31, 1990, the City had an investment portfolio of $7,880,145, at cost, diversified as shown in the following table; -9- Citizens of the City of Orono May 31. 1991 Tvne of Investment Cost Percent Certificates of Deposit S 777,184 9.86% Commercial Paper 2,696,917 34.22 U.S. Federal Agencies 3,898,866 49.48 U.S. Treasury Obligations 307,178 3.90 State of Minnesota 200.000 2.54 S 7.880.145 100.00% For the year ended December 31. 1990, the City had investment interest earnings of $650,505, or an average yield of 8.57%. RISK MANAGEMENT The City participates in the liability, property, and workers ’ compensation programs sponsored by the League of Minnesota Cities Insurance Trust. In addition, the City appoints an agent of record to assist with the administration, loss prevention, and risk management. OTHER INFORMATION INDETENDENT AUDIT Minnesota State Statutes require that the City have an annual audit performed by a cenified pu'oHc accountant or the State Auditor. The City appointed the certified public accounting firm of Malloy, Kamowski & Co., P.A., to perform the audit for the year ended December 31, 1990. The Indq>endent Auditor ’s Report on the general purpose financial statements and combining and individual fund statements is included in the Financial Section of this report. A ward The Govenmient Finance Officers* Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprdiensive Annual Financial Report for the fiscal year ended December 31, 1989. This was the third consecutive year that the City received this prestigious award. In order to be awarded a Certificate of Achievement, the City published an easily readable and efficiently organized Conq)rd)ensive Annual Financial Report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current Comprdiensive Annual Financial Report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. -10- r; ^ . • Mky..u. wI I I I i-I i::- r-. h’ I I I I I I I I 1 I I I I I 1Citizois of the City of Orono May 31. 1991 Acknowledgements We would like to express our appreciation to the entire City staff for their individual contributions in assisting with the prq>vation of diis report and to the outside agencies who assisted with essential information for diis rqx)it. We also would like to express appreciation to the Mayor and City Councilmembers for their interest and support in planning and conducting the financial operations of the City. Sincerely, Mark E. Bemhardson Administrator nwinas M. Kuehn Finance Director •11- •i CITY OF ORONO ORGANIZATIONAL CHART -12- n I ■i -I I I I 1 I I l.TI I I 1 I I I U': '■ ( I I I I CITY OF ORONO HENNEPIN COUNTY. MINNESOTA CITY COUNCIL AND OTHER OFFICIALS Year Ended December 31, 1990 City Council -13- Term of Office From Mayor James R. Grabek 1/01/89 12/31/90 Councilmembers J. Diann Goetten 1/01/87 12/31/90 Barbara A. Peterson 1/01/89 12/31/92 Edward Callahan 1/01/89 12/31/92 Alan R. Nettles 1/01/89 12/31/90 City Administrator Mark E. Bemhardson Finance Director - Treasurer Thomas M. Kuehn City Clerk Dorothy M. Hallin -1^ Certificate of Achievement for Excellence in Financial Reporting Presented to City of Orono, Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 1989 A Certificate of Achievement for Excellence in Financial Reporting is presented by the '^vernment Finance Officers Association of the Unut.w >...afes and Canada to government units and publir err’''ioyee retirement systems whose comprehensive ‘ financial reports (CAFR's) achieve tue highest standards in government accounting and financial reporting hdvotS^ President Executive Director -14- II I I P?I II r *; I I I I I 1 i.- • I I I I I I IW- '■ 1 FINANCIAL SECTION i MALO-OY KARIMOW5KI &CO..P.A. PRINCIPALS - f T A S'Al L O ’ ».■ A H Anr^'\V5I»'I CPA PA; M ** .(A[V^<;EV""H C'PA INDEPENDENT AUDITOR’S REPORT City Council and Residents City of Orono Orono, Minnesota We have audited tl : geneial purpose financial statements of the City ol Orono, Minnesota, as of and for die year ended December 31, 1990, as listed in the table of contents. These general purpose financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accq>ted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidenc ; supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing die accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Orono at December 31, 1990, and the results of its operations, changes in fund balance, and cash flows of the Proprietary Fund Type for the year then ended in conformity with generally accqited accounting principles. As discussed in note 1 to the financial statements, the City adopted the Governmental Accounting Standards Board Statement on Rq;>orting Cash Flows of the Proprietary Funds for 1990. Our audit was made for die purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund and account group statements as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financi^ statements. Such information has been subjected to the auditing procedures applied in our audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. (continued) -15- 410 PARK NATIONAL BANK BLm.OfNO 6353 VymrZAIA BOULEVARD MINNEAPOUS. MINNESOTA 65416 HEL&aHONE 612-645-0424 TEL&VOC: 612-545060B y- I F.' I I I r i I tI I I f.'. I I •' 1 The financial schedules and statistical information as listed in the table of contents is not necessary for a fiiir presentation of the general purpose financial statements, but is presented as additional analytical data. This information is unaudit^ and we do not express an opinion on it. May 31, 1991 -16- If-"'I I I I I I I I I I I i'j'.I I p. V It V.- I I I ‘:»'v >•:••,■■■ I I GENERAL PURPOSE FINANCIAL STATEMENTS ■tf V wiii.'irM' ■ f Ji-b It I Exhibit A-1CITY OF ORONO. MINNFiinTA Combined Balance Sheet • All Fund Typei and Account CriHips Ai of December 31, 1990 (with Comparative Totals as of December 31, 1989) Govemmentil Fund Types Proprietary Fund Type Special Debt Capital General Revenue Service Project Enlcrpriic Aaaeta and Other Debits AMCtt CaA and investmenU P^eivables S S62,842 S 2,603,032 S 1.213.922 ^ 716,084 I 927.077 AccouoU 14.833 38.992 --196,658 Accrued intereil 78,060 22,010 58.629 22,690 12.639 Delinqueol taxes 69,118 2.048 -- Delinquent special asaesaments 299 24,824 948 17,695 Deferred speciel aasesemenls -389,290 93,875 208.678 Contrect for deed 34,313 --• Dee foocn other fonde 5,163 6.405 30.775 5.978 5,326 1 Advencee lo other fonda M Dee froa olhar fovenenenlal unita 76,932 --- 65,107 13,066 383 383.244 ^ ■---------1 iBvenones -■’11.918 ilciBt 55,918 •-5.822 DtfMfid dni|M 37,416 •-m Diicoufll on leveinae bonds --•16,317 OdMT aaaals Dim froin dafoned compenaalion 4,406 ••• plan edmiaierHon ^opeity, plaal, and equipment, net • ■ of ercumlaled depreciation -■•6.373.803 Kicebieltd atcatc Cedi and ioveatmeou -•-•1,742.120 Accrued tflCereai -•--2.330 OdMT dtbka Amoufll ivailibte in DttN Safvka Ponds OtnmJ Fund Anwmwl lo be provided for debt seryke Total aaseU and other debiu Fiduciary Fund Type Account Groups ToUls fMemorandum Only) GeiienI Aeency See ooiei to fliuociil tiitcmems 297.761 Long-Term Debt General Fixed Assets 1990 1989 S $ ■ s 6,322.957 S 6.072,091 250,413 205.114 194,028 242.101 71,166 64.866 43,766 61442 691,843 601,810 34,313 42,879 53,647 51,090 76.932 96,706 461,800 443,290 11,918 184S5 61,740 74,043 37,416 41,990 16,317 16,930 4,406 4,334 -297,761 277,265 1.544,711 7.918,514 7491429 1,742,120 2,103.744 ••2,330 18.141 1,284.940 1,284,940 1415455 120,527 -120,527 103428 115.060 .115.060 3I4J4S S 1.520.527 $ 1.544.711 $19.8I3.9M $19.631.200 (cootinued) Ai. cmr OF ORONO. Minnesota Fxhibil A-l UMNliM. E^. aad OlhOT Cradiu LkMfidM Atfvaaeaa fraa oifear Arndt ptjrabit SaMatpajnM wniiwin ntMM ID iimicKd msm •tvtfftm fitbOfly UltitlijgMUlt Total tqiiky and Total ttabiliikt, a^ky, aad oihtr cft^ Combined Balance Sheet • All bund Typca and Account Group* (continued) Aa of December 31 , 1990 (with Comparative Tofalt as of December 31. 1^89) ProprieUry Fiduciary ToUla Govemmemal Fund Types Fund Type Fund Type Account Oroupa (Memorandum Only) General Special Debt Capital Lonj-Term General 1990 1989GeneralRevenueServiceProjectEnterpriseAaency Debt Fixed Aaaeta s $$$ 76.932 S 5 - $$$ 76,932 i 96.706 52.575 16.349 677 1.054 6.:73 77.428 73,125 .13.877 13,877 11,116 36.644 3,552 40.196 35,911 .61,063 61,063 42,744 .102,525 102,525 90,021 .89,800 89,800 126,230 43,181 10.466 53,647 51,090 29.199 9,538 38,737 31,430 297.761 297,761 277,265 •150,130 -150,130 159,660 103,730 446.937 100.801 •.651,468 797,334 --2.300.000 1.520.527 3.820.527 4.103.521 265,329 16.349 447.614 178,787 2,747.724 297.761 1.520.527 5.474.091 5,903,M7 •••1,544.711 1,544,711 14A3.9A4 --5,606.471 •-5,606,471 5,472,001 ..322,554 322.554 340,77*< --1.226.878 --1.226.878 954,32a 55,918 ---•55,9Ki 5t.670 76,932 ----76.932 96,706 •147.535 ---147,535 141,102 -384.857 -• •384.857 355,003 -2.654,090 ---•2.654,090 2,635,113 -1,784,940 •---1.284,940 1 115,655 120,527 •-• •*120.527 103,52t 785.701 128.779 --.914.480 799.743 1,039,078 2.654.090 1.284.940 661.171 7.155.903 1.544.711 14,339.893 I3.727J13 1 2.670.439 1.1.732.554 S 839.958 ^ 9.903.627 $ 297.761 S 1.520.527 S 1.544.711 S I9.ll3.9t4 L. Saa aolea to nnancUl alalcmeota I ri- f- ¥ I M Ii:^r S'’’¥ p'-r ?^-' Fv,;.. kr- :’ 12 |-p ;• F.xhibit A-2 CITY OF ORONO. MINNFSOTA Combined Siatcmcn! of Revenue. Expenditures, snd Changes in Fund Balance All Governmental Fund Types Year Ended December 31, 1990 (with Coinpinlive Totals for Year Ended December 31, 1989) Proptfty um Spacial aiM«nieflla liceniM tod pennhi ChaigM for aemcea Fimt Odier rtvttmie Iflioioil eomod on iovertnitnli Sals or real of proptity Mtacallanaoaa Total ExpaodHuraa QMiral fovoffiffiefH rubikvfcty Nita and racfoatkNi lacyclim Mi^lttiaoiii Capital ooday Total axpaodilitrca Eacaaa (dafickiicy) of feveiaia over expenditurea Oter fiaaaeiitf aotnoca (uaaa) OpomdpB tfUMltfi io Opomipi tranalan (out) Total odMC flnaacifli aourcai (uaea) Ea c«s (dafkioncy) of raveiaie and other rtnancin| ■outL. s over expenditures and other financing uses Efidof year See aolea lo (iiiaiielal tfatemeBia Totals (Memorandum Only) Special Debt C.^ 1V89GeneralRevenueServicePmicvi1990 S 1,581,776 j \ 55,867 5 27 $. .637,670 »1,211,541 681 169,817 30,102 200.600 277,582 136.552 -136.552 148,564 135,512 -816 136.328 683,385 758.369 --758.369 685,9^2 108,231 --108.231 125.' 195,604 70,615 96,874 55.850 418,943 433,. 13,966 2,000 --15,966 22,892 20.780 2.951,471 63.9S9 3.120 1.912 89.801 49.053 135,604 325.678 88.*^7 3.502.460 3.638.193 683,176 683,176 655,987 1.419.419 -1.419,419 1,376,323 471,420 •471,420 494,742 48,129 -48.129 32,961 31.613 -31,613 38,922 75,165 -75,165 56,242 82.894 IT7.027 24,165 284,086 157,687 •426.393 -426J93 475J20 2.811.816 177.027 426.393 24.16S 3.439.401 3.2U.3I4 139 655 (40,423)(100,715)64,542 67 059 349,809 58,700 30.000 U.700 2.638.361 (88.7001 .•.(U.700)(2.638J6D (88,700)58,700 -30.000 -- 50.955 18.277 (100.715)94,542 63,059 345.W9 988,123 2,635,813 1.385.655 566.629 5.576.220 5.226.411 S 1.039.078 S 2.654.090 S 1.284.940 $ 661.171 5.639.279 t.5.576.220 CITY OF ORONO. MINNESOTA Exhibit A-3 Combined Statement of Revenue, Expenditure!, end Chinges in Fund Balance Budget (GAAP Basil) and Actual General and Special Revenue Funds Year Ended December 31, 1990 General Fund Special Revenue Funda l- 'I.'/' - ■' ■ , A,--- 'h Wx- t-' Iro 0 1 8#a QolM lo finr iciil alaicmenla Budget Actual Over (Under) Budaei Budget Actual Over (Under) Budget RevemM Propaity taxes $ 1.604.460 $1.581.776 S (22.684) $$• % Licenaea and permita Its,500 136,552 18,052 • Imaffovenuiienial 154.700 135.512 (19.188)- Chaffaa for aarWees 723,450 758.369 34,919 - Fioea 115.500 108.231 (7.269)- Other reveaiie faRaieal earaad oa taveatmeiaa 195.000 195,604 604 70.700 70,615 (85) Sale or mt of propeity 10,400 13,966 3,566 2.000 2,000 - MiaceUanaoua 2.000 21.461 19.461 58.460 63.989 5.529 Total rtveiaie 2.924.010 2.951.47!27.461 131.160 136,604 5.444 Bxpeiadiliim Cumol OifianI gqytfBflieig 690.750 683,176 (7.574) Milic aafety 1,427.690 1.419,419 (8,271)- Stseeta 47I.S00 471.420 (3*0 - Parfca and racreatkifi 50.240 48.129 aiii). Eacyclins 31,650 31.613 07)- MiaeeHaneooa 82,360 75.165 (7.195)- Capital onllay 80,820 82.894 2,074 177.760 177,027 (733) Total eapeadiluraa 2.835.310 2.811.816 (23.4941 177.760 177.027 (733) Exceaa (deficiency) of revesiue over expenditurea 88.700 139.655 50,955 (40.600)(40.423)6.177 Other financiof aourcea (tiaea) OpentiRf tmnsfera in ---58.700 58,700 . Operating tranafera (out)f88.700l (18.700)--.. Total other financing aourcea (uaei)(88,700)(88,700 -58.700 58.700 - Excaaa of revenue and other finaoctnf aourcea over expcu^ilurea and other financing uaea $50,955 S 50.955 12.100 18,277 f 6.177 Pnndbalaaca Bagtnning of year End of year $ 988.123 1,039,078 2.635.813 2.654.090 !■ ■> • i. I I vv-«; Exhibit A-4 CITY OF ORONO, MINNESOTA Combined Statement of Revenue, Expenses, and Changes in Retained Earnings ProprietaW Fund T Years Ended December 31 Sales and cost of sales Sales Cost of sales Gross profit Operating revenue Metered water sales User charges Green fees Equipment rental OUier Total operating revenue Total gross profit and operating revenue Operating expenses Personal services Purchased water Sewer disposal charges Professional services derating and maintenance supplies Heat, li^t, and power Dqireciation Rent and equipment Maintenance and repairs Administrative and office expense Other expenses Total operating expenses Operaung loss Nonoperating revenue (expense) Interest earned on investments, assets sold to other governmental units, and interfiind loans Amortization o( deferred credits Other expense Interest expense on interfund loans and revenue bonds Gain on sale of assets See notes to financial statements -21- Enterprise Funds 1990 1989 $ 17,801 $15,832 9.973 9.936Tt828 159,289 163,537 401,342 396,004 96,710 80,376 28,645 27,465 26.452 __-LSS 720,266 681,945 190,804 42,066 162,572 7,277 18,332 37,206 175,347 6,328 50,265 48.802 3.960WM(22,693) 177.235 42,603 163,274 7,607 15,539 37,685 171,299 5,856 53,383 46,734 3.268 (32!558) 255,405 9,530 (1.180) .89§(147,8 115.859 101,437 9,530 (771) 1393)(36 393; r J * Jhr■ ^ m ^ Net income 93,166 33,034 Credit for depreciation on contributed assets 161.165 159.190 Increase in retained earnings 254.331 192,224 Retained earnings Beginning of year 1.295.101 1.102.877 End of year $ 1.549.432 $ 1.295.101 I I I I I I I I I I I I I I I I I IW I CITY OF ORONO, MINNESOTA Exhibit A-5 Combined Statement of Cash Flows Proprietary Fund Type Years Ended December 31, 19W and 1989 Cash flows from operating activities Operating loss Adjustments to reconcile operating loss to net cash provided by operating activities Depreciation Gam on sale of assets Amortization of revenue bond discount MWCC current value credit principal and deferred credit Change in assets and liabilities Accounts receivable Delinquent special assessments receivable Due from other funds Due from other governmental units Inventory Prepaid items Accounts payable Accounts payable • restricted Salaries payable Due to other funds Due to other governmental units Contracts payable - restricted Accrued vacation and severance benefits Net cash provided by operating activities Cash flows from opital and related financing activities Proceeds from sale of revenue bonds, net of discount Special assessments collected on revenue bond debt Acquisition or construction of <^ital assets MWCC current value credit principal and deferred credit MWCC current value credit mterest Interest paid on revenue bonds iM iAccrued interest received on revenue bonds sold Odier charges on revenue bonds Net cash provided (used) by capital and related financing activities Cash flows from investing activities Interest received on investments Net sales purchases) of temporary investments Net cash providra (used) by investing activities Net increase in cash and cash equivalents Cash and cash equivalents Beginning of year End of year Cash and cash equivalents estmentsTemporary invest Total cash and investments See notes to financial statements -22- Enterorise Funds 990 1989 Q2,693) $ 175,347 (42,538) 613 (27,604) 171,299 1,769 (26,910) 1,749 (1.922) 3,221 18,355 6,467 9,551 626 2.584 (2,762) 3,780) 1,225 17,240 781 (15,373) (5,603) 21,519 (34!o59j 2,917 68,502 jm 50,500 (541,805) 27,604 15,916(128,844) 2,283,070 126,250 (426,295) 26,909 16,612 (1.180) 7,328 (771) (577,809) 2,033,103 i: 260,374 824,388 62,782 (1.433.776) 685,890 L373J20 817,226 556.694 $ 2.059.810 S 1,373.920 $ 2,059,810 $ 1,373,920 609 J87 1.433.775 $ 2.669.197 S 2.807.695 fI I I I I I L . I I I I -:;a I I I I I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements December 31, 1990 NOTE 1 - SIGNinCANT ACCOUNTING POLICIES A. Organization The City operates under "Optional Plan A" form of government as defined in the State of Minnesota Statutes. Tlie City Council, composed of an elected mayor and four elected trustees or councilmembers. exercises legislative authority and determines all matters of policy. The financial statements and the accounting policies of the City conform to generally accepted accounting principles as applicable to governmental units. B. Reporting Entity For financial rq>orting purposes the City’s financial statements include all funds, account groups, departments, commissions, and other organizations over which City officials exercise oversight responsibility. There are no other organizations that when considered would be included in the financial statements. Oversight responsibility includes such aspects as appointment of governing body members, budget approval, approval of property tax levies, outstanding debt secured by the City’s full faith and credit or revenue, and responsibility for funding deficits. C. Basis of Statement Presentation The accounts of the City are organized on the basis of funds and account groups, each of which is considered a sq>arate accounting entity. The City maintains the following funds, grouped by fund type and account group: 1) Governmental Fund Types a) General Fund - The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. b) Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. c) Debt Service Funds - The Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs. d) Capital Project Funds - The Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). k I -23- r CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 1 - SIGNinCANT ACCOUNTING POLICIES (CONTINUED) 2) Proprietary Fund Type a) Enterprise Funds • The Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises — where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. 3) Fiduciary Fund Type a) Agency Funds • The Agency Funds are used to account for assets held by the City in the capacity of trustee or agent. Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. 4) Account Groups a) General Fixed Assets - This account group contains the fixed assets acquired principally for general purposes and excludes fixed assets of the Proprietary Funds. b) General Long-Term Debt - This account group contains the long-term obligations of the City other than those liabilities included in the Proprietary Funds. D. Basis of Accounting 1) Modified Accrual • The Governmental Fund Types and Agency Funds are accounted for using the nnodified accrual basis of accounting. Generally, only current assets and current liabilities are included in these funds. Governmental Funds use the "financial flow” measurement focus. Consequently, their revenue is recognized when it becomes measurable and available as net current assets. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the cunent period. Major revenue that is suscq>tible to accrual includes property taxes, special assessments, intergovernmental revenue, charges for services, and interest earned on investments. Major revenue that is not sus<'^ble to accrual includes licenses and permits, fees, and miscellaneous revenue. Such revet__is recorded only when received because it is not measurable until collected. Expenditures are recognized under the modified accrual basis of accounting when the related fund liability is incurred, excq)t for principal and interest on general long-term debt which is recognized when due. 2) Accrual • The Proprietary Funds are accounted for using the "capital maintenance" measurement focus and the accrual basis of accounting. Their revenue is recognized when it is earned and expenses are recognized when they are incurred. -24- ? ■' ■ CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 I NOTE 1 - SIGNinCANT ACCOUNTING POLICIES (CONTINUED) E. Budgets Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual appropriated budgets are adopted for the General and Special Revenue Funds. All annual appropriations lapse at year-end; however, the City Council may approve carryover of specific amounts. The City does not use encumbrance accounting. F. Cash and Investments Cash balances from all funds are invested to the extent available in shon-term investments. Investments are stated at the lower of aggregate cost or market value. Earnings on investments are allocated to the Individual funds based upon the average of monthly beginning cash and investment balances. Assets of the deferred compensation plan are reported in an Agency Fund at market value. G. Property Taxes Property tax levies are set up by the City Council prior to December 3! of each year, and are certified to Hennepin County for colleaion in the following year. In Minnesota, counties act as collection agents for all property taxes. The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are recorded as receivables by the City on that date. Revenue is accrued and recognized in the year collectible. Taxes which remain unpaid at December 31 are classified as delinquent taxes receivable. Revenue from property taxes which is not collected within 60 days of year-end is deferred since it is not available to meet obligations of the current year. Real property taxes may be paid by taxpayers in two equal installments on May IS and October IS. Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements to cities three times a year. Cities in Minnesota operate under a levy limitation law which allows for an increase in the tax levy each year equal to the Implicit Price Deflator increase or 3%, whichever is greater, further indexed by the percentage increase in housdiolds or population, whichever is greater. Levies for bonded indebtedness are not limited by this law. H. Special Assessments Special assessments represent the financing for public improvements paid for by benefitting property owners. These assessments are recorded as receivables upon certification to the County. The corresponding revenue from the delinquent (unremitted) and deferred (certified but not yet levied) special assessments receivable is deferred until the year in which it becomes available (collected within 60 days of year-end). -25- r f-i, ■ It. CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 1 - SIGNinCANT ACCOUNTING POLICIES (CONTINUED) 1. Inventories Inventories are stated at the lower of cost or market on the first-in. first-out basis J. Property, Plant, and Equipment Fixed assets are stated at cost, estimated historical cost, or in the case of contributions, at fair market value at the time received. Infrastructure fixed assets - roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, lighting systems, and similar assets — are not included in the City ’s accounting records. 1) General Fixed Assets Account Group - General fixed assets are not depreciated. The costs of property, plant, and equipment are accounted for as current expenditures of the Governmental Fund Types in the year purchased. 2) Proprietary Fund Type - Fixed assets of the Proprietary Funds are depreciated using the straight- line method over the estimated useful lives of the assets, as follows: Buildings Distribution/collection system Equipmrat 25-50 years 10-75 years 3-20 years Dq>reciation on contributed assets charged to operations is closed to contributed equity. K. Vacation and Severance Benefits Payable (Compensated Absences) The liability for vested vacation and severance benefits is recorded in the General Long-Term Debt Account Group and in the Enterprise Funds, as ^propriate. The current portion of the liability not applicable to Enterprise Funds is recorded in the General Fund. L. Memorandum Only Columns Because the accounting system ^ organized and operated on a fund basis, the columns on the combined financial statements captioned, "Totals (Memorandum Only)’ are presented for informational purposes only. They do not fairly present financial position or results of operations for the City as a whole and are not intended to represent consolidated information. M. Comparative Data Comparative total data for die prior year has been presented in the accompanying financial sutements in order to provide an understanding of changes in the City ’s financial position and operations. However, comparative data has not been presented in all statements because its inclusion would make certain statements unduly complex and difficult to understand. -26- I I I I I I I t I I I t: I I I • ^Ip I It I I I CITY OF ORONO, MINNESOTA Notes tc Financial Statements (continued) December 31, 1990 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) N. Statement of Cash Flows During 1989, die Governmental Accounting Standards Board adopted a new pronouncement which rqilaces the Statement of Changes in Financial Position with the Statement of Cash Flows for Proprietary Funds for fiscal years beginning after December IS, 1989. This change has been incorporated into these financial statements. For purposes of the Statement of Cash Flows, the City considers ail highly liquid debt instruments with a maturity of three months or less to be cash equivalents. The Proprietary Funds’ portion in the City ­ wide cash and investment management pool is considered to be cash equivalents to the extent available. NOTE 2 - BUDGETS AND BUDGETARY ACCOUNTING The City follows these procedures in establishing the budgetary data reflected in the financial statements; 1) The City Administrator submits to the City Council a proposed operating budget for the fiscal year commencing on January 1 of the following year. The operating budget includes proposed expenditures and the means of financing them. 2) At least one special Council meeting is conducted to obtain public comments as required by the State Truth in Taxation Law. 3) The budget is adopted by the City Council. Neither Minnesota Statutes nor City Code establish a legal level of control for the budgets presented. The City Code requires the City Administrator to make such recommendations for budget revisions as he may from time to time determine to be desirable and necessary. The 1990 budget was amended at the department level. 4) Formal budgetary integration is employed as a management control device during the year for the General Fund and Special Revenue Funds. Budgetary control for Debt Service Funds is achieved through general obligation bond provisions. Budgetary control for Capital Project Funds b accomplished through the use of project controls. S) Budgets for the General Fund and Special Revenue Funds are adopted on a basis consistent with generally accq)ted accounting principles (GAAP). Budgeted amounts presented are as originally adopted, or as amended by the City Council. Budgeted expenditure appropriations lapse at year-end; however, the City Council may approve carryover of specific amounts. During the year, the City made significant budget amendments to the General Fund appropriation and the Special Revenue Funds appropriations and revenue as refleaed in the following tables. -27- * CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31. 1990 NOTE 2 - BUDGETS AND BUDGETARY ACCOUNTING (CONTINUED) Adopted Budeet Budget Amendment Amended Budget General Fund Department Administration $ 159.470 $7,650 $167,120 Assessing 81,020 (10,060)70,960 Legal 222,200 (35,500)186.700 Police 1,041,650 39,050 1,080,700 Animal Control 11,260 650 11,910 Streets 457,800 14,000 471,800 Recycling Pick-up Program 31,000 650 31,650 Special Consulting and Police Services 24,750 20,950 45.700 Contingency 69.500 (37.390)32,110 Net amendments $-0- The expenditure budget amendments were for the following purposes; Administration > The appropriation was increased to change a clerical position from part-time to full-time. Assessing - The appropriation was decreased due to the City continuing a contractual arrangement for assessing services, rather than creating an in-house position. Legal - The impropriation was decreased to reflect the decrease in actual expenditures. Police - The appropriation was increased to provide for the purchase of the 1991 squad cars prior to the start of the 1991 budget year. ° Animal Control - The appropriation was increased to provide additional patrol services. * Streets - The appropriation was increased to provide for increased personal services costs. Recycling Pick-up Program - The appropriation was increased to provide for increased personal services and supplies costs. * Special Consulting and Police Services - The appropriation was increased to reflect the higher than anticipated use of these services. Contingency - The appropriation was decreased to reflect the decrease in actual expenditures. -28- ' i wAn. S'II I I I I f ?•: I I I - ’• I I I I I I I I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 2 - BUDGETS AND BUDGETARY ACCOUNTING (CONTINUED) Adopted Budget Amended Budeet Amendment Budeet Special Revenue Funds »enditures Improvement and Equipment Outlay Capital outlay $ 106,100 $ 28,140 $ 134,240 Building Capital Outlay Capital outlay -42,050 42,050 'enues Park Interest income 10.300 2.800 13,100 Park dedication fees 10,000 42,200 52,200 Improvement and Equipment Outlay User fees 2,860 3,400 6,260 Interest income 22,000 (5,000)17,000 Building Capital Outlay Interest income 30,000 10,600 40,600 The expenditure budget amendments were for the following purposes; Improvement and Equipment Outlay Fund - The appropriation was increased to add the asphalt roller and trailer budgeted in 1989 but not purchased until 1990; to add an emergency preparedness siren scheduled for 1991 appropriation but bid and installed in 1990; and to add the unscheduled purchase of a new phone system. * Building Capital Outlay Fund • The appropriation was increased for costs ov professional services and land acquisition. The revenue budget increases in the Park Funt vere to recognize the increased investment earnings and the increased park dedication fees from developers. The revenue budget increases in the Improvement and Equipment Outlay Fund were to recognize the increase in equipment user charges and the decrease in investment earnings. The revenue budget increase in the Building Capital Outlay Fund is to recognize the increased investment earnings. -29- r r>'’' CITY OF ORONO. MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 2 - BUDGETS AND BUDGETARY ACCOUNTING (CONTINUED) For 1990, dq)artmental expenditures exceeded appropriations as follows: Amount Over Budget General Fund Human services Police protection Animal control Improvement and Equipment Outlay Fund General government buildings department Street department $ 2 505 439 3 45 NOTE 3 - CASH AND INVESTMENTS Cash balances of all City funds are combined (pooled) and invested to the extent available in Federal Government Securities and various other invesunents authorized by Minnesota State Statutes. Each fund’s portion of this pool is shown on the financial statements as "cash and investments." Earnings from such investments are allocated to the individual funds on the basis of the ^plicable cash balances available by each of the funds during the year, and in accordance with State Statutes. For purposes of identifying the risk of investing public funds, the balances are categorized as follows: A. Deposits Deposits consist of checking accounts, savings accounts, and certificates of deposit held in a bank or savings institution. At year-end, the carrying amount of the City’s depostu was $961,756, while the balance on the bank records was $1,102,338. As of December 31, 1990, all dqx)sits of the City were insured or collateralized by securities held by the City or by its agent in the City’s name. B. Investments Minnesota State Statutes authorize the City to invest in obligations of the U.S. Treasury, agencies, and instrumentalities, shares of investment companies whose only investments are in the aforementioned securities, obligations of the State of Minnesota or its municipalities, bankers’ accq;)tances, future contracts, rq>urchase and reverse repurchase agreements, and commercial paper of die highest quality with a maturity of no longer dian 270 days. Any material purchase discounts or premiums are amortized over the term of the investment. Interest earnings are accrued at the balaiice sheet date and recognb.ed as revenue when earned. -30- I I I'I I I I I I I I I I I :' I I I ..rl' I ;■I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 3 - CASH AND INVESTMENTS (CONTINUED) The City's investments are categorized below to give an indication of the level of risk assumed at year- end. Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agent in the City’s name. Category 2 includes uninsured and unrep istered investments for which the <‘curities are held by the counterparty’s trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty or by its trust department or agent but not in the City’s name. Credit Risk Cateeorv Carrying Market 1 2 3"Value Value U.S. Government Securities $4,206,044 S - $- $4,206,044 $4,371.650 Commercial Paper Minnesota Government 2,696,917 -2,696,917 2.722,507 Securities 200.000 -200.000 200.000 L 7.102.961 $ - $7.102.961 7.294.157 Assets Held by Deferred Compensation Plan Administrators i.297,761 i-297.761 C. Cash on Hand Cash in the possession of the City, consisting of petty cash and change funds, totaled $360 at year-end -31- laai CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 4 - PROPERTY, PLANT, AND EQUIPMENT A. Changes ' neral Fixed Assets Balance Balance Beginning End of Year Additions Deletion ^of Year Land and land improvements $ 432,648 $ 790 $$ 433,438 Buildings and building improvements 145,958 -145,958 Equipment 805.378 2)1129 58.192 965.3b $ 1.383.984 218.919 $ 58.192 $ 1.544.711 B. Proprietary Fund Type Property, Plant, nnd Equipnv^t Golf Water Sewer Course Operating Operating Operating Total Work in process $ 448,506 $ 496,627 $$ 945,133 Land and land improvements 25,132 -127,9'/7 153,109 Buildings and building improvements 77,694 31,014 40,778 149,486 Equipment 34,352 53,156 67,265 154,773 Distribution/coll cction system 1.559.248 6.018.020 -7.577.268 2,144,932 6,598,817 236,020 8,979,769 Less accumulated depreciatioxi 641.950 1.925.715 38.301 2.605.966 $ 1.502.982 $ 4.673.102 $ 197.719 $ 6.373.803 I I § I F .I I CITY OF ORONO, MINNESOTA Notes to Financial Sutements (continued) December 31, 1990 NOTE 5 - LONG-TERM DEBT A. Cjmponents of Long-Tenn Debt Oi\^nal Issue Interest Rate Issue Date Fuul Maturity Date Balance End of Year General Long-Term Debt General Obligadoo Bonds G.O. Refunding Bonds of 1976 $2,635,000 5.50-6.00% 8-01-76 2-01-91 $ 150,000 Improvement Bonds of 1980 $1,100,300 7.10-8.75%12-01-80 3-01-96 450,000 Ingirovemeat Bonds of 1982 $475,000 t.50-10.00% 12-01-82 3-01-99 150,000 Improvement Bonds of 1985 $900,000 5.50-8.25%7-01-85 1-01-01 650,000 Vscation and severance benefits payable N/A N/A N/A N/A 120.527 Total General Long-Term Debt Enterprise Fund C Revenue Bonci G.O. Water aiKl Sewer Revenue Bonds of 1989 $2,300,0<,A. 10-6.60%9-16-89 2-01-02 i,520,527 2.300.000 Total Long- Term Debt S 3.820." ^7 B. Statement of Changes in Long-Term Debt General Long-Term Debt Enterprise Fund Debt Total Long-term debt - beginning of year Debt retired Net change in vacation and severance benefits payable $ 1,803,528 $ 2,300,000 (300,000) 4,103,528 (300,000) 16,999 16.999 Long-term debt - end of year $ 1,520.527 $ 2.300.000 S 3,820.527 -33- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 5 - LONG-TERM DEBT (CONllNUED) C. Minimum Debt Payments Minimum annual principal and interest payments required to retire long-term debt, excluding vacation and severance benefits payable; Year Ending December 31 General Long-Term Debt Enterprise Funds Total 1991 $ 402.787 $ 146,550 $549,337 1992 241,863 146,550 388,413 1993 224,918 316,212 541,130 1994 212,884 305,450 518,334 1995 200,542 318,775 519,317 1996-2003 601.349 2.176.951 2.778,300 $ 1.884.343 S 3.410.488 $5.294.831 D. Descriptions and Restrictions of Long-Term Debt ** General Obligation Bonds * These bonds were issued to finance various improvements and will be repaid from taxes aiul special assessments. All are backed by the full faith and credit of the City. ° Refunding Bonds of 1976 • These bonds were issued to refund the Improvement Bonds of 1970A, 1970B, and 1974. None of these refunded issues were outstanding as of December 31, 1990. Vacation and Severance Benefits Payable - This liability represents vested benefits earned by employees other than Proprietary Fund employees through the end of the year, which will be paid or used in future periods. The liability for Proprietary Fund employees is included in the accrued liabilities of those funds. G.O. Water and Sewer Revenue Bonds of 1989 - These bonds were issued to finance improvements to the water and sewer systems and will be rqiaid from net revenues of the water and sewer system^ connection charges, and special assessments levied against benefitted properties. Under the resolution authorizing the sale of the bonds, the City is required to have in a Water and Sewer Bond Restricted Cash Account an amount not less than the total amount of the [’rincipal and interest on the bonds due and payable the following year. Amounts credited to the Water and Sewer Account are to be used only for payment of principal and interest on the bonds. Net revenues of the Water and Sewer Systems after payment of operation and maintenance expenses are available u> be credited to the Water and Sewer Bond Account as required. Unspent bond proceeds received are restricted for debt service or construction in the Water and Sewer Operating Enterprise Funds. -34- I : r;I I I I I I I I I I :-r I I I I I I I fk'I I cmr OF ORONO, Minnesota Notes to Financial Statements (continued) December 31, 1990 NOTE 5 - LONG-TERM DEBT (CONTINUED) E. Ultimate Responsibility for Debt All long-term debt is backed by the full faith and credit of the City F. Resources to Meet Future D^t Requirements Amounts Available for Lr** ’-Term Debt - Available fund balance or retained earnings designated or reserved for payment oi long-term debt includes; General Fund $ 120,527 Debt Service Funds 1,284,940 Enterprise Funds 235.604 $ 1.641.071 Amount to be Provided in the General Long-Term Debt Account Group - This represents future funding of severance and vacation benefits, and future taxes and special assessment collections designated for repayment of bonds. NOTE 6 - DEFERRED REVENUE AND CREDITS A. Sewer Operating Enterprise Fund, Deferred Credits This amount rqiresents the credits resulting from the transfer of the City ’s sewer treatment facilities to the Metropolitan Waste Control Commission (MWCC). The remaining balances due from MWCC total $379,769 for the facilities and $2,747 for reserve capacity charges and are included in Due From Other Governmental Units as of December 31, 1990. The total price for each portion of the fac'Mties will be received over 30 years with interest at 4% per aimum by credits against the aimual sewage handling charges of MWCC. MWCC has included the cost of these facilities in its rate base, thus "payment'’ of credits is dependent upon MWCCs setting future user fees at a level sufficient to cover all such credits from participating municipalities. Therefore, the revenue has been d’forred until such user fees are paid or accrued. Composition of the defenud balance is as follows; -35- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 6 - DEFERRED REVENUE AND CREDITS (CONTINUED) Facility MWCC Acquisition Year Remaining Deferred Credits Treatment Works 1963 Intercq)tor 1965 Interceptor 1971 1977 1977 S 3,925 137,043 9,162 $ 150J30 B. Contract for Deed The City sold a section of land to a homeowners ’ association on a Contraa for Deed in February 1984. The sales price of $100,000 will be received in equal quarterly payments over a 15-year period, without interest. The remaining $34,313 balance on the Contract for Deed at December 31, 19^ is shown as deferred revenue in the General Fund until collected and available to finance current operations. C. 1985 Special Assessments The City adopted a special assessment roll in 1985 which included $46,175 relating to improvements on City-owned property. The General Fund will pay these assessments over 15 years in annual installments with 9.2% interest. The remaining assessment principal balance of $30,775 at December 31, 1990 has been recorded as due to/from other funds. The related revenue and charges have been deferred in the 1985 Improvement Debt Service and General Funds, respectively. D. 1989 Special Asse.sments The City adopted special assessment rolls in 1989 which included $8,135 relating to improvements on City-owned property. The General Fund will pay these assessments over five years in aimual installments with 8% interest, llie remaining assessment principal balance of $5,978 at December 31, 1990 has been recorded as due to/from other funds. The related revenue and charges have been deferred in the Permanent Improvement Revolving Capital Project and General Funds, respectively. £. Developer Advances In 1989, the City began construction of sewer and water improvements along State Highway 12 but has not finalized the amounts to be specially assessed against benefited properties. A new residential development within the project area was charged a preliminary amount for the improvements, which has been deferred in the Water and Sewer Operating Funds, respectively. The City did levy a portion of the projects In 1990 and the deferred amounts have been reduced by the corresponding amounts in the Water and Sewer Operating Funds, respectively. -36- i FI I I r. I I I I I > I ?■; I I Iu.- ^•'v.V I f;- I :s*l;, CITY OF ORONO, MINNESOTA Notes to Financial Statements Continued) December 31, 1990 NOTE 7 - INDIVroUAL FUND DISCLOSURES A. Interfund Advances Advances Advances To From General Fund $ 76,932 $ Permanent Improvement Revolving Fund ______; 76,9 32 $ 76,932 $ 76,932 In 1988, the General Fund advanced $113,541 to the Permanent Improvement Revolving Fund to pay the construaion costs of the County Road IS street light project. The advance is considered a loan and is subject to repayment from the Permanent Improvement Revolving Fund to the General Fund from special assessments levied against properties determined to benefit from the project. Because of the long­ term nature of the advance, the fund balance has been reserved in the General Fund for a corresponding amount. In 1990, $19,774 was collected and applied to the advance leaving a balance of $76,932 at December 31, 19^. B. Interfund Receivables and Payables at Year-End General Fund Special Revenue Funds Park Improvement and Equipment Outlay Debt Service Funds 1985 Improvement Capital Project Funds Permanent Improvement Revolving Enterprise Funds Water Operating Sewer Operating Golf Operating Interfund Receivables Interfiind Pavables $ 5,163 $ 43,181 1,263 • 5,142 - 30,775 - 5,978 - 23 6,775 5,303 3,274 -417 53,647 $ 53.647 -37- CITY OF ORONO, MINNESOTA Notes to Fiaancial Stateniects (continued) December 31, 1990 NOTE 7 - INDIVIDUAL FUND DISCLOSURES (CONTINUED) C. Interfund Transfers Made During the Year Funds From Amount Purpose General Improvement and Equipment Outlay $ S8,7(X) Capital Outlay Expenditures General Permanent Improvement Revolving 30,000 Capital Projects D. Other Individual Fund Information The Minnesota State-Aid Streets Fund has a deficit fund balance of $1,360 at December 31, 1990. The deficit will be funded with dedicated municipal State-aid or by a transfer from another fund. For various reasons, certain funds have a portion of their fund equity reserved or designated for specific purposes. A discussion of each such item as it appears on the Combined Balance Sheet follows: Reservation of Retained Earnings Reserve for Revenue Bond Debt Service - This reserve in the Water and Sewer Operating Funds rqiresents fond balances which are presently committed to provide financial resources to pay principal and interest on the City’s general obligation water and sewer revenue bonds. Reservation of Fund Balances Reserves for Advances to Other Funds and Prepaid Expenses - This reserve in the General Fund represents the amount of fond balance which does not represent spendable resources of the General Fund. Designated for Unreserved Fund Bala • A ) Designated for Road/Bridge Projects - This amount in the Permanent Improvement Revolving Capital Project Fund represents fond balance which has been designated for specific road and bridge improvement projects. Designated for Emergency Contingencies - This amount in the Permanent Improvement Revolving Capital Project Fund represents fond balances which have been designated by the City Council to be segregated as an emergency source of funds. -38- m I 1 I 1 ■> I 'C’- .V i I I 1 I I I [■-I. I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 7 - INDIVroUAL FUND DISCLOSURES (CONTINUED) Designated for Capital Outlay - These amounts rq>resent fund balances which are committed to pay for capital outlay in the Special Revenue Funds. Designated for Dd)t Service - These amounts represent fund balances which are presently committed to provide financial resources to pay principal and interest on the City’s general obligation bonds. Designated for Vacation/Severance Liability - This amount in the General Fund represents fund balance which has been designated for payment of the estimated long-term liability for vacation and severance benefits. NOTE 8 - SEGMENT INFORMATION FOR ENTERPRISE FUNDS The City provides services which are accounted for in the Enterprise Funds. The segment information for these Enterprise Funds for the year ended December 31, 19^ is as follows: Golf Water Ooeratine Sewer Oneratine Course OneratinE Total Operating Revenue or Gross Profit $ 161,565 S ; 423,592 Ji 135,109 3; 720,266 Dq)reciation Expense 38,797 132,086 4.464 175,347 Operating Income (Loss)(40,503)(14,474) 32,28^(22,693) Net Income (Loss)(13,299)73,155 33,310 93,166 Property, Plant, and Equipment - Additions 334,060 199.827 7,918 541,805 Net Working Ctq>ital 135,922 1,025,916 36,699 1,198,537 Total Assets 2,646,223 7,020,687 236,717 9,903,627 Total Equity 1,292,629 5,635,038 228,236 7,155,903 -39- ! [: CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1990 NOTE 9 - PROPRIETARY FUNDS CONTRIBUTED CAPITAL This balance represents the cost of property contributed to the Enterprise Funds by the City, less depreciation thereon charged to operations. Changes occurring in this account during the year were as follows; Balance - beginning of year Add special assessments levied Less dq>reciation on contributed assets Balance • End of Year Water Operating Sewer Operating Golf Course Operating Total $ 1,065,053 $ 4,261,155 $ 145,800 $5,472,008 107,701 187,927 -295,628 33.329 127.582 254 161.165 $ 1.139.425 $ 4.321.500 $ 145.546 $5.606.471 NOTE 10 - DEFINED BENEHT PENSION PLANS - CTATEWIDE A. Plan Description All full-time and certain part-time employees of the City of Orono are covered by defined benefit pension plans administered by the Public Employees' Retirement Association of Minnesota (PERA). PERA administers the Public Employees' Retirement Fund (PERF) and the Public Employees' Police and Fire Fund (PEPFF) which are cost-sharing multiple-employer retirement plans. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated members are covered by Social Security and Basic members are not. All new members must participate in the Coordinated Plan. All police officers, fire fighters and peace officers who qualify for membership by Statute are covered by the PEPFF. The payroll for employees covered by PERF and PEPFF for foe year ended December 31, 1990 was $702,493 and $621,561, respectively; foe City’s total payroll was $1,443,836. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute and vest after three years of credited service. The defined retirement benefits based on a member's average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for Coordinated and Basic members. The retiring member receives foe higher of stq>-rate benefit i.ccrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, foe annuity accrual rate for a Basic member is 2% of foe average salary for each of foe first ten years of service and 2.5% for each remaining year. For a Coordinated member, foe annuity accrual rate is 1 % of foe average salary for each of foe first ten years and 1.5% for each remaining year. Using Method 2, foe annuity accrual rate is 2.5% of foe average salary for Basic members and 1.5% for Coordinated member. For PEPFF members, foe annuity accrual rate is 2.5% for each year of service. For PERF membi ; whose armuity is calculated using Method 1, and for all PEPFF members, a foil annuity is available when age plus yea.^ of service equal 90. -40- I I I I I I I I I I I I I I I I I I I »>I I I I I I I -Blilitib*’ CITY OF ORONO, MINNESOTA Not^ to Financial Statements (continued) December 31, 1990 NOTE 10 - DEFINED BENEFIT PENSION PLANS - STATEWIDE (CONTINUED) There are difTerent types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree. No survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over Joint lives. Members may also leave their contributions in the fund upon termination of public service, in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to Ciembers who leave public service, but before retirement benefits beg-n. B. Contributions Required and Contributions Made Minnesota Statutes Chapter 353 sets the ratr* for employer and employee contributions. The City makes annual contributions to the pension plans equal to the amount required by State Statutes. According to Minnesota Statutes Chapter 356.215, Subdivision 4(g), the date of full fonding required for the PERF and the PEPFF is the year 2020. As part of the annual actuarial valuation, PERA’s actuary determines the sufficiency of the statutory contribution rates towards meeting the required full funding deadline. The actuary compares the actual contribution rate to a "required" contribution rate. Current combined statutory contribution rates and actuarially required contribution rates for the plans are as follows: Statutory Rates Emplovees Emplover Required Rates PERF (Basic and Coordinated Plaas) PEPFF 4.47% 8.00% 4.82% 12.00% 8.83% 16.21% Total contributions made by the City during fiscal year 1990 were: Amounts Percentage of Covered Pav^oll Employees Employer Employees PERF $29,607 $31,472 PEPFF 49.724 74.587 $79.331 106.059 Employer 4.21% 8.00% 4.48% 12.00% The City ’s contribution (employers ’ share) for the year ended December 31, 1990 to the PERF represented .03% of total contributions required of all participating entities. For the PEPFF, contribution*: for the year ended December 31, 1990 represented .31 % of total contributions required of all participating entities. -41- CITY OF ORONO, MINNESOTA Notes to Financia] Statements (continued) December 31, 1990 NOTE 10 - DEFINED BENERT PENSION PLANS - STATEWIDE (CONTINUED) C. Funding Status and Progress 1) Pension Benefit Obligation The "pension benefit obligation" is a standardized disclosure measure of the present value of pension beuefits, adjusted for the effects of projected salary increases and step-rate benefits, estimated to be payable in die future as a result of employee service to date. The measure, which is the actuarial present value of credited projected benefits, is intended to help users assess PERA’s funding status on a going-concern basis, assess progress made in accumulating suTicient assets to pay benefits when due, and make comparisons among Public Employees ’ Retirement Systems and among employers. PERA does not make separate measurements of assets and pension benefit obligation for individual employers. The pension benefit obligations as of June 30, 1990 are shown below: PERF PbPFF (In Thousands) Total pension benefit obligation Net assets available for benefits, at cost (market value for PERF = $3,547,243; PEl'FF = $803,320) $ 4,089,960 $ 657.453 3.250,157 739.068 Unfunded (Assets in Excess oO Pension Benefit Obligation $ 839.803 $ (81,615) The measurement of the |«eusion benefit obligation is based on an actuarial valuation as of June 30, 1990. Net assets available to pay pension benefits were valued as of June 30, 1990. 2) Changes in Actuarial % M Is and Benefit Provisions For the fiscal year 1990 actuarial valuation, the PERA Board of Trustees approved the use of new withdrawal rates. The change was made *o reduce, if not eliminate, the series of large, armually recurring actuarial losses in the last few years due to lower than expected terminations. With the adoption of new withdrawal rates, the pension benefit obligation increased $59,942,000 in the PERF and $6,978,000 in the PEPFF. -42- I I I I I I I I I I I I I I I I i I f I I I I I I I I I i I I I I I I I I I CITY OF ORONO MINNESOTA Notes to Financial Statements (continued) December 31. 1990 NOTE 10 - DEFINED BENEHT PENSl PLANS - STATEWIDE (CONTINUED) D. Ten-Year Historical Trend Infornuition Ten-year historical trend information is presented in PEP j^’s Compreheasive Annual Financial Repon for the year ended June 30, 1990. This information is useful in assessi "*'' * on plan’s accumulation of sufficient assets to pay pension benefits as they become due. E. K. <ated Party Inv^^stmenU As of June 30, 1990, and for the fiscal year then ended, PERA held no securities issued by the City or related parties. NOTE 11 • DEFERRED COMPENSATION PLANS The City offers its employees deferred compensation plans created in accordance with Internal Revenue Code Section 457. The plaas, available to all employees, permit them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseen emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable tc Jrose amounts are solely the property and rights of the City, subject to the claims of the City ’s general creditors. Panicipants’ rights under the plans are equal to tho.se of general creditors of the City u an amount equal to the fair market value of the deferred account each participant. The City has no liability for losses under the plans but does have the duty of je care that would be required of sla ordinary prudent investor. The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 12 - COMMITMENTS AND CONTINGENCIES The City and its insurer were nan ed as defendants in a case filed in May 1939. A former police officer, while on duty, was injured in an automobile accident in February 19f' by an uninsured motorist and is seeking compensation under the uninsured motorist benefit of the City ’s insurance policy h an amount in excess of $50,000. The City ’s insurer is providing defense of this claim. The City ./as named as defendant in a case filed in July 1990. The suit alleges the City caused the illegal removal of a nonconforming boat dock without compensation and that the City ordinances relating to beat docks are vague. The plaintiffs are seeking compensation in &r. amount in excess of $50,000. The City ’s uisurer is providing defense of this claim. -43- I'I I I I I I I I L'v I I I ,:;i- :■-■ "■ \ I I 5' I ■- fV:I ^ -f e '. I *';•>; ^--V ' . ‘^£ '. : •- ■ V I I >•■ ■' , ■ ■« ■ ■ v>;r- ' I COMBINING AND INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES t5 ■'; .■ii.I I I ;• GENERAL FUND The General Fund is the general operating fund of the City. It is used to account for all financial resources excq>t those required to be accounted for in another fund. , ' -45- I to' rifl 4 1 i * 1 M r i c- Exhibit B-1 CITY OF ORONO, MINNESOTA General Fund Comparative Balance Sheet As of December 31, 1990 and 1989 Assets Cash and investments Receivables 1990 1989 $ 862,842 $ 811,105 Accounts 14,833 6,707 'v;Accrued interest 78,060 83,457 Delinquent taxes 69,118 63,486 $ » i Ddinquent special assessments 299 178 Contract for deed 34,313 42,879 ^ • !»■ Due from odier funds 5,163 553 >y ‘Advances to other funds 76,932 96,706 .Due from other governmental units 65,107 39.766 ■1'Prepaid hems 55,918 58,670 ' i.t'Deferred charge - assessments on City-owned property 37,416 41,990 Other assets —4.406 — 4.334 . > Total assets L 1.304.407 1.249.831 Liabilities and Fund Equity LiabUiUes ^ f Accounts payable $52,575 $53,489 ■ ;Accrued salaries payable 36,644 32,252 Due to odier fun^43,181 43,208 h',v'Due to other governmental u;.its 29,199 26,216 Deferred revenue Contract for deed 34,313 42,879 , %Delinquent taxes and special assessments 69.417 63.664 !|'’v '• ■V''. •Total liabilities 265,329 261,708 t *-■ i ■ t ^ -Fund equity •Fund tranceI < “ i Reserved for prq>aid items 55,918 58,670 ! • if-Reserved for advances to other funds Unreserved 76,932 96,706 •Designated for vacation/severance liability 120,527 103,528 Undesignated 785.701 729.219 f Total fond equity —1.039.078 — 988.123 P .Total liabilities and fond equity 1 1.304.407 L 1.249.831 I I I I I I I I I I I ■ 'C' If> |imm:jjp^ :& Exhibit B-2 CITY OF ORONO, MINNESOTA General Fund Statemeot of Revenue, Expenditures, md Changes in Fund Balance - Budget (GAAP Basis) and Actual Year Ended December 31, 1990 (with Comparative Actual Amounts fnr Year Ended December 31. 1989) 1990 1989 Budset Actual Over (Under) Budeel Actual Revenue Taxes Property $ 1,585,546 $ 1,571,704 $ (13,842) $1,170,674 Pttudties and interest 18.914 10.072 (8.842)9.073 Total taxes 1,604,460 1,581,776 (22,684)1,179,747 Licenses and permits Licenses 9,650 8,641 (1.009)14.375 Permits 108.850 127.911 19.061 134.189 Total licenses and permits 118,500 136,552 18,052 148,564 Intergovemmeotal Federal emergency preparedness 12,000 4.862 (7.138)4,000 State grants Local government aid ---168,224 Homestead credit -2,801 2,801 163,930 Agricultural credit ---2,373 Police town aid 65,800 70,953 5,153 66,862 Police tiaining reunbursement 4,800 6.440 1,640 7,155 Municipal State-aid streets 50,000 31,432 (18.568) 56,966 County grant • recycling 22.100 19.024 (3.076) 20.187 Total istergovemmenial 154,700 135,512 (19,188)489,697 Charges for services General government 127,150 154,192 27,042 165,980 Public safety 596.300 604.177 7,877 519.972 Total charges for services 723,450 758,369 34,919 685,952 Fines and forfeits 115,500 108,231 (7,269)125,357 -47- i^ii.^uaik (continued) 1 ]i J r-I-r i; r-- ^ V. I pv f.,-. • ♦ i'-. M--fv. I.r*- t- l-v .K I- r I f. ‘i- I ^.■ :.’• ‘■■-iw.i:mir. rh-' Mu--' CITY OF ORONO, MINNESOTA Geoeral Fund (continued) Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual Year Ended December 31, 1990 (with Comparative Actual Amounts for Year Ended December 31, 1989) 1990 -48- Exhibit B-2 1989 Budeet Actual Over (Under) Budeet Actual Revenue (continued) Other Interest earned on investments 195,000 195,604 604 190,750 Rents 5,400 i,400 -5,850 Reftmds and reimbursements -«,447 8,447 19,745 Special assessments -681 681 876 Proceeds from contract for deed - land sale 5,000 8,566 3,566 14,276 Miscellaneous 2.000 12.333 10.333 3.083 Total other 207.400 231.031 23.631 234.580 Total revenue 2,924,010 2,951,471 27,461 2,863,897 Expenditures General government Mayor and council Peraonal services 15,960 15,916 (44)15,908 Sui^lies 350 156 (194)466 Othw services and charges 44.020 43.380 (640)50.989 Total mayor and council 60,330 59,452 (878)67,363 Administration Personal services 139,420 139,428 8 133,086 Supplies 4,150 4,029 (121)3,197 Other services and charges 23.550 23.380 (170)15.538 Total administrati<m 167,120 166,837 (283)151,821 Electkns Pnaonal anvicro 9,470 9,618 148 433 Supplies 1,000 386 (614)- Other services and charges 1.950 1.542 (408)136 Total Sections 12,420 11,546 (874)569 (continued) iTi iniM I I I I I I I I - ■ 1 I I -T >I Si'.,I r-sI i I Ir I % 'r. . ll '^; ; I II-'" CITY OF ORON0. MINNESOTA General Fund (continued) Statement of Revenue. Expenditures, and Changes in Fund Balance • Budget (GAAP Basis) and Actual Year Ended December 31. 1990 (with Comparative Actual Amounts for Year Ended December 31, 1989) 1990 -49- • ; V Exhibit B-2 1989 Over (Under) Budset Actual Budset Actual Expenditures (continued) General government (continued) Assessing Personal services 1,110 1,087 (23) 1,266 Supplies 1,600 1,631 31 979 Other services and charges 68.250 67.869 (381)74.184 Total assessing 70,960 70,587 (373)76.429 Finance Personal services 104,190 104,695 505 95.354 Supplies 1,700 9ZS (775)1,168 Other services and charges 34.650 32.835 (1.815)32.108 Total finance 140,540 138,455 (2.085)128,630 Legal Other services and charges 186,700 184,556 (2.144)182,431 Human services Other services and charges 11,260 11,262 ?10,45^ General government buildings Personal services 12.470 U/,127 (2.343)6,788 Stqiplies 1,600 2,251 651 1,632 Other services and charges 27.350 28.103 753 29.870 Total general govern­ ment buildings 41.420 40.481 (939)38.290 Total general government 690,750 683,176 (7.574)655,987 Public safely Police protection Personal services 817,720 817,389 (331)802.063 Sillies 55,050 55,042 (8)52.083 Other services and charges 127,110 125,880 (1.230)122,399 Oqtital outlay 80.820 82.894 2.074 37.694 Total police protection 1,080,700 1,081,205 505 1,014,239 (continued) .•<1 ! Exhibit B-2 CITY OF ORON X MINNESOTA General Fund (continued) Statement of Revenue* Expenditures* and Changes in Fund Balance • Budget (GA.\P F isis) and Actual You* Ended D^ember 31, 1990 (with Comparative Actual Amounts for Year Ended December 31, 1989) ExpeudituTM (continued) Public safety (continued) Fire protection Contracted Ere protection Protective inspection and zoning Personal services Stqrplies Ot^ services and charges Total protective inspection and zoning Emergency preparedness Supplies Other services and charges Total emergency preparedness Animal control Personal services Si^iplies Otto services aivl charges Total animal control Total public safety -50- 1990 1989 Budeet Actual Over (Under) Budeet Actual 160,400 159,416 (984) 157,803 210,690 206,737 (3,953)191,915 9,700 5,933 (3,767)6,341 32.260 34.690 2.430 32.207 252,650 247,360 (5,290)230,463 1,000 67 (933)601 1.850 1.916 66 2.481 2,850 1,983 (867)3,082 9,060 9,027 (33)7,333 400 408 8 196 2.450 2.914 464 901 11.910 12.349 439 8.430 1,508,510 1,502,313 (6,197)1,414,017 I (ccmtinued) PJV-;: •V' *: CITY OF ORONO. MINNESOTA GeoenI Fund (continued) Sutemeot of Revenue, Expendituies, and C!hanges in Fund Balance - Budget (GAAP Basis) and Actual Year Ended December 31, 1990 (with Comparative Actual Amounts for Year Ended December 31. 1989) -51- Eahibit B-2 1990 1989 Budset Actual Over (Under) Bud set Actual Expenditures (continued) Streets Personal services 213,400 213,550 150 191,352 Supplies 169,850 169,562 (288)218,948 Other serv ices and charges 88.SSO 88.308 (242) 84.442 Total streets 471,800 471,420 (380)494,742 Parks and recr<iation Personal services 32,050 34,292 2,242 20,929 Supplies 3,300 2,170 (1.130)1,085 Other services and charges 14.890 11.667 (3.223)10.947 Total parks and recreation 50,240 48,129 (2.111)32,961 Recycling pick-up program Personal services 280 254 (26)3,218 Supplies 959 (41)16,835 OthW services and charges 30 370 30.400 30 18.869 Total recycling pick* up program 31,650 31,613 (37)38,922 Miscellaneous Engineering 4,550 3,816 (734)2,990 Special services - consulting/police 45,700 45,722 22 39,061 Contingency 32.110 25.627 (6.483)14.191 Total miscellaneous 82.360 75.165 (7.195)56.242 Total expendinues 2.835.310 2.811.816 (23.494)2.692.871 Excess of revenue over expenditures 88,700 139,655 50,955 171,026 (continued) a [ l.'J ■ » :;;.T / Exhibit B-2CITY OF ORONO, MINNESOTA Geoend Fund (continued) Statement of Revenue, Expendituree, and Changes in Fund Balance - Budget (GAAP Baaia) and Actual Year Ended Decembo' 31, 1990 (with ConqMrative Actual Amounts for Year Ended December 31, 1989) Other financing uses Operating tranafen (out) To Building Fund To Improvement and Equipment Outlay Fund To Permanent Improvement Revolving Fund Total other financing uses Excess (deficiency) of revenue over expenditures and other financing vaes 1990 1989 Buduet Actual Over (Under) Budset Actual. (2,025,000) (58,700)(58,700)-(49,200) f30.000) (30.000) •(374.161) (88.700) (88.700) -(2.448.361) 1 50.955 S 50.955 (2,277,335) Fund balance Beginning of year 988U23 3.265.458 End of year i 1.039.078 988.123 -52- II I I I I I I I I I I I I I I I I I Hi; SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenue derived from specific revenue sources that are legally restricted to expenditures for specific purposes. Park Fund - used to account for park dedication fees received to be used for land acquisition and park developmoit. ImprovMnent and Equipment Capital Outlay Fund > used to replace non-enterprise, non-police City equipment. Building Capital Outlay Fund - used to partially finance building facilities construction and additions through transfers from the General Fund. -53- •i ■ s".i \ , v' f t-' • S: \m V> /■ k*. ■ ,;<:■ :^r: 't-': -bt- ■ 'V- <• ‘ ‘ .;i .. ^ rr-:. K '■ • T'f • Exhibit C-1 CITY OF ORONO, MINWESOTA Special Revenue Funds Combining Balanc >heet Ab of December 31, 1990 (with Comparative Totals as of December 31. 1989) Aaaets Cash and invesUnenta Receivables M- ounts Acvi'rj'^ interest Due frcir.' other funds Total assets Liabilities and Fund Balance Liabilities Accounts payable Contracts payable Total liabilities Fund balance Unreserved Designated for ci^ital outlay Total liabilities and fund balance v' »V •’ ■ ■ ilii r Park 38,992 5,281 1,263 S 214,931 214,931 Inqirovement and Equipment Outlay Building CapiU*] Outlay Totals 1990 1989 $ 169,395 $ 221,465 $ 2,212,172 $ 2,603,032 $ 2,600,538 6,842 5.142 9,887 38,992 22,010 6.405 43,820 $ 233.449 $ 2.222.059 $ 2.670.439 $ 2.644.358 509 $ 15.840 509 $ 15.840 8,545 15,840 509 16,349 8,545 217,609 2.221.550 2,654.(2.635.813 S 214,931 S 233,449 $ 2,222,059 S 2,670,439 S 2,644,358 -54- I I I I I I I I I I I I I I Eidubit C-2 CITY OF ORONO, MINNESOTA Special Revenue Funds Combining Statement of Revenue, Expenditures, and Changes in Fund Balance Year Ended of December 31, 1990 (with Comparative Totals for Year Ended December 31, 1989) Revenue Other User fees Sale of equipment Park dedintkm fecj Interest earned on investments Total revenue Expenditures Capital outlay Excess (deficiency) of revenue over expenditures Other financing source Operating transfer in From General Fund Excess (deficiency) of revenue and other financing sources over expenditures Fund balance Beginning of year End of year Improvement and Park Equipment Outlay Building Capital Outlay Totals 1990 1989 52,572 13.161 65,733 790 64,943 64,943 149.988 11,417 2,000 11,417 2,000 52,572 3,148 2,766 16,590 16.867 40^587 70.615 93.576 30,284 40,587 136,604 116,080 134.223 42.014 177.027 93.743 (103,939)(1,427)(40,423)22,337 58.700 58.700 2^074.200 (45.239)(1.427)18,277 2,096,537 262.848 2,222.977 2.635.813 539.276 S 214.931 t 217.609 $ 2.221.550 S 2.654.090 t 2.635.813 -55- J Ip, “r V.- ■ V-' :i^v V K ■ 'f‘-. f: #V *- '; - f< ’ :- K'.- mhj:.. Exhibit C-3CITY OF ORONO, MINNESOTA Park Fund Statement of Revenue, Expendituies, and Gumges io Fund Balance - Budget (GAAP Basis) and Actual Year Ended December 31, 1990 (with Comparative Actual Amounts for Year Ended December 31, 1989) 1990 1989 Budaet Actual Over (Under) Budeet Actual Revenue Other Park dedication fees Interest earned on investments Total revenue $ 52,200 $ 52,572 $ 372 $ 16,590 13.100 13.161 _ _ _§X 11.399 65,300 65,733 27,989 Expenditures Parks and recreation Park capital outlay K470 790 16801 Excess of revenue over expenditures $ 63,830 64,943 % 1.113 27,989 Fund balance Beginning of year 149,988 121,999 End of year S 214,931 $ 149.988 -56- II I I I I I I I I I I I I I I I I I - r'I I rI t.'I I I I I I I I I I I I l.I 1‘ t I I r'v Exhibit C-4 CITY OF ORONO, MINNESOTA Improvement and Equipment Outlay Fund Statemoit of Revenue, Expenditures, and Changes in Fund Balance • Budget (GAAP Basis) and Actual Year Ended December 31, 1990 (with Comparative Actual Amounts for Year Ended December 31, 1989) Revenue Other User fees Sale of equipment Interest earned on investments Total revenue Expenditures Capital outlay General government Administratiou dqMutmeot Finance department General government buildings department Public safety Police Apartment Building and zoning department Animal control dqMutment Emergency preparedness Streets Total capital outlay expenditures Excess (deficiency) of reveiuie over expenditures Other financing sources Operating transfer in From General Fund Excess (deficiency) of revenue and other financing sources over expenditures Fund balance Beginning of year End of year . : 1990 1989 Bud set Actual Over (Under) Budset Actual $ 6,260 $11,417 $ 5.157 $3,148 2,000 2,000 -2,766 17,000 16.867 (133)21,741 25,260 30,284 5,024 27,655 800 774 (26)2,328 ---4,481 12,050 12,053 3 7,781 ••7,694 900 873 (27)3,404 7,840 7,828 (12)- 15,840 15,840 •- 96.810 96.855 45 56.211 134.240 134.223 (17)81.899 (108,980)(103.939)5,041 (54.244) 58.700 58.700 49.200 S t50.280) (45,239) S 5.041 (5,044) 262.848 267,892 $ 217,609 $ 262,848 -57- M II » I I I I f, I ' .(.JLf . Ivv.V i I¥. Iir I I'-■■■ i. %• > II'"'' I1. t' !.i> u i .•*■ IWi} i:.. V. DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources used for the payment of principal, interest, and fiscal agent fees on general long-term debt. -59- ■ I'.. I''t k-k ‘ -V. V ': , h Exhibit D-ICITY OF ORONO. MINNESOTA Debt Service Funds Combining Balance Sheet As of December 31, 1990 (with Comparative Totals as of December 31, 1989) Assets Cash and investments Receivables Accrued interest Delinquent taxes Delinquent spwial assessments Deferred special assessments Due from other funds Due from other governmental units Total assets Liabilities and Fund Balance Liabilities Accounts payable Due to other governmental units Deferred revenue Delii^ent taxes Speciau assessments Special assessments on City property Total liabilities Fund balance Unreserved Designated for debt service Total liabilities and fund balance 1966-76 Improve- 1980 Improve- 1982 Improve- 1985 Improve- Totals ment ment ment ment Bonds Bonds Bonds Bonds 1990 1989 $ 456,640 $481,780 $ 130,864 $144,638 $1,213,922 $ 1,316,075 29,687 13,908 8,432 6,602 58,629 68,498 •546 -1,502 2,048 1,380 2,632 536 6,942 14,714 24,824 45,611 .200,986 11,313 176,991 389,290 492,780 ---30,775 30,775 33,855 618 6.322 139 5.987 1.925 S 489.577 L 704.078 S 157.690 S 381.209 L.1.732.554 $$$$677 $677 $ 675 -----168 546 1,502 2,048 1,380 2,632 201,522 18,255 191,705 414,114 538,391 m --30.775 30.775 33.855 2,632 202,068 18,255 224,659 447,614 574,469 486.945 502.010 139.435 156.550 1.284.940 1.385.655 S 489.577 1 704.078 $ 157.690 1 381.209 1_1.732.554 $ 1.960.124 i:>y?P-k-k- ,v,.;.- ph: h VVl<: P'kliv-'' S"' M 'iV''. ? r ^ . > ' Pf:' ■te': T- ■•' ' - ;•- • H' ‘.s ■ I * \'m:' \ r; ,. • ; ''i,.- V.; ’ ' '^‘'r I 0> M I - ...,t-*>,'/. f •.. A ... CITY OF ORONO. MINNESOTA Debt Service FundsCombining Statement of Revenue, Expenditures, and Changes in Fund BalanceYear End^ December 31, 1990 (with Comparative Totals for Year Ended December 31, 1989) Revenue Taxes Property Penalties and intoest Special assessments Principal, interest, and penalties Intergovernmental Homestead credit Other Interest earned on investments Miscellaneuus Total revenue Expenditures Dd)t service Retirement of bond principal Interest on bonds Fiscal agoit fees Miscellaneous Total exDenditures Excess (deficiency) of revenue over expenditures Fund balance Beginning of year End of year 1966-76 Improve­ ment Bonds 1980 Improve­ ment Bonds 1982 Improve­ ment Bonds 1985 Improve­ ment Bonds 3,967 $ 17,143 $ 41 35,694 75,295 14,450 $ 34,527 $ 189 44,378 36,302 36,122 10,335 14.115 3.120 75,963 128,601 24.785 96,329 150,000 13,500 804 164.304 75,000 40,425 400 442 116.267 25,000 14.988 160 260 50,000 54,275 676 463 4(L408 105.414 (88,341) 12,334 (15,623) 575.286 489.676 155.058 (9,085) 165.635 S 486.945 $ 502.010 $ 139.435 $ 156.550 Totals 1990 55,637 $ 230 169,817 96,874 3.120 325,678 300,000 123,188 1,236 1.969 426.393 Exhibit D-2 1989 31,633 161 213,876 3,688 112,101 201 361,6 325,000 144,162 1,095 5.263 475.520 (100,715) (113,860) 1.385.655 1.499.515 S 1.385.655 - ■.A ; ^ __ iv. ■... '■ ■'i IIs>'. I I I I I I f!-■ r r ''. , 'M'V ■ Iy. r': .. • r Ir-- I I"“fT *'"• I ■i I I II#:''f I'■'a CAPITAL PROJECT FUNDS Capital Project Funds are used to account toi financial resources to be used for the acquisition or construction of major capital facilities. Municipal State-Aid Construction Fund - used to account for State-aid allotments used by the City for improvement projects to designated roads within the City. PcnnmCTt L permanoit financing. Revolving Fund - used to account for construction costs prior to obtaining 'i -62- I iVial'l 1^ I . r; . t . [/;'■' 'S'■v-v ■r ♦ ■. W r r> f.' t ’ ft '- • :.’■- ■ V-.‘. V-y ■ 'V'! i P'Ei Exhibit E-1CITY OF ORONO, MINNESOTA Capital Project Funds Combining Balance Sheet As of December 31, 1990 (with Comparative Totals as of December 31, 1989) Assets Cash and investments (deficit) Receivables Minnesota Permanent State-Aid Improvement Streets Revolving Totals 1990 ■ '"Vv-pa., . -63- 1989 $ (1,252) $ 717.336 $ 716,084 $ 640,422 Accrued interest -22,690 22,690 27,882 Delinquent special assessments -948 948 - Deferred special assessments -93,875 93,875 109,030 Due from other funds -5,978 5,978 8,135 Due from other governmental units -383 383 - Total assets n.252)841.210 839.958 $785.469 Liabilities and Fund Balance LiabiliUes Advances from other funds $-$76,932 $76,932 $96,706 Accounts payable Deferred revenue 108 946 1,054 4,969 Special assessments Special assessments on -94,823 94,823 109,030 City property •5.978 5.978 8,.35 Total liabilities 108 178,679 178,787 218,840 Fund balance (deficit) Unreserved Designated for road/ bridge projects Designated for emer­ (1.360)148.895 147,535 141.102 gency contingencies -384,857 384,857 355,003 Undesignated -128.779 128.779 70.524 Total fond balance (deficit)n.360)662.531 661.171 566.629 Total liabilities and fond balance (deficit)(1.252)$841.210 $839.958 $785.469 I I I I I I I I !■,I I I[y I I I I 1 I I I Exhibit E-2 CITY OF ORONO, MINNESOTA C^)iUd Project Funds G)nibining Statement of Revenue, Expenditures, and Changes in Fund Balance Year Ended December 31, 1990 (with Comparative Totals for Year Ended December 31, 1989) Revenue Taxes Property Special assessments Principal, interest, and penalties Intergovernmental StattItata aid for construction Other Interest earned on inve Miscellaneous Total revenue .'IlH HI Expenditures Capital projects Navarre Heights storm sewer Highwood storm sewer Highway 12 sewer and other ^d Crystal Bay Road bridge Stubbs Bay sanity sewer Hazudous biuldings Highway 12 frontage road WoodhiU Avenue street County Road IS storm sewer, street, and lights Total expenditures Excess (deficiency) of revenue over expenditures Other financing sources (uses) Operating transfers in (out) To Permanent Impirovemnit Revolving Fund From Minneaota State-Aid Streets Fund From General Fund Total other financing sources (uses) Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses Fund balance (deficit) Beginning of year End of year j -64- Minnesota Permanent Totals State-Aid Improvement Streets Revolvina 1990 1989 $$ 27 S 27 $* -30,102 30,102 62,830 816 -816 190,000 •55,850 55,850 37,440 -1.912 1.912 6.286 816 87,891 88,707 296,556 1,293 1,293 1,071 m --365 ---11 3.951 -3,951 - -6,515 6,515 5,678 -10,662 10,662 11,166 1.744 •1,744 - ---7,389 .570 5.695 18.470 24.16^26.250 (4,879)69,421 64,542 270,306 (190,000) ---190,000 -30.000 30.000 374.161 m 30.000 30.000 374.161 (4,879)99,421 94,542 644,467 3.519 563.110 566.629 (77.838) $ (1.360)$ 662.531 661.171 $566.629 r. • ■ ■ * ’ \ .1'II I I I I I I I Ite'r- I f-. •.;t 1 I"r. ■ .k’ I I ENTERPRISE FUNDS Enterprise Funds are used to account for the operations of self-supporting activities which render services or go^s to the public. The accounting records are maintained on the accrual basis of accounting. Water Operating Fund - used to account for the provision of water services to the residents of die City who have water service available. Sewer Operating Fund - used to account for the provision of sewer services to the residents of the City who have sanitary sewer service available. Golf Course Operating Fund • used to account for the golf course operation sales and related expenses. -65- II irtintir?fciisni n i i r r. ;; f K ! K • H; r, i:' ' *** fl,- IT, ^•:> i' Exhibit F-1CITY OF ORONO, MINNESOTA Enterprise Funds Combining Belance Sheet As of Deceniber 31, 1990 (with Comparative Totals as of December 31, 1989) Golf Totals Water Sewer Course 1990 1989OneratineOneratini!ODcritinc Assets Current assets Cadi and investments $ 131,245 $ 763,986 $ 31,846 $927,071 $703.951 Accounts receivaUe -196,658 -196,658 198.407 Delinquent special assessments receivable -17,695 -17,695 15.773 Deferred special assessments. current portion 15,205 26,531 -41,736 - Accnied interest receivable 204 11,148 1,287 12,639 18,446 Due from other funds 23 2,860 -2,883 3,661 Due from other governmental units 291 19,234 -19,525 18,667 Inventory 4,590 2,684 4,644 11,918 18,385 PrqNud items 1.000 3.601 1.221 5.822 15.373 Total current assets 152,558 1,044,397 38.998 1,235,953 992,663 Restricted assets Cadi and investments 920,285 821,835 -1,742,120 2,103,744 Accnied interest receivable 1.324 1.006 -2.330 18.141 Total restricted assets 921,609 822,841 -1,744.450 2,121,885 Other assets, less current portion Deferred qiecial assessments 60,819 106,123 166,942 m Due from other funds -2,443 -2,443 4,886 Due from other governmental units -363,719 -363,719 382,932 Discount on revenue bonds 8.255 8.062 •16.317 16.930 Total other assets 69,074 480,347 -549,421 404,748 Property, plant, and equipment Work in progress 448,506 496,627 -945,133 411,912 Land and land improvements 25,132 •127,977 153,109 153,109 Buildings and building improvements 77,694 31,014 40,778 149,486 149,486 Equipment 34,352 53,156 67,265 154,773 146,989 Distribution/coUection system 1.559.248 6.018.020 -7.577.268 7.577.268 2,144,932 6,598,817 236,020 8,979,769 8,438,764 Less accuumlated depreciation 641.950 1.925.715 38.301 2.605.966 2.431.419 Net property, plant. and equipment 1.502.982 4.673.102 197.719 —6.373.803 —6.007.345 Total assets S 2.646.223 $ 7.020.687 $ 236.717 L 9.903.627 L 9.526.641 -66- r Exhibit F-1 CITY OF ORONO, MINNESOTA (with Coi Eotetptue Funds (continued) Combining Balance Sheet As of Decendier 31, 1990 Muvtive Totals as of December 31, 1989) Water Operating Sewer Operating Golf Course Operating Totals 1990 1989 Liabilities and Fund Eq|uity Current liabilities Accounts payable $2,048 $4,013 $712 $6,773 $6,147 Salaries payable 784 1,598 1,170 3,552 3,666 Due to other funds 4,332 3,274 417 8,023 2,996 Due to other govenunental units 9,472 66 -9,538 12,046 Deferred credits -9.530 •9.530 9.530 Total current liabilities 16,636 18,481 2,299 37,416 34,385 Current liabilities related to restricted assets Accrued interest payable Contracts payable Accounts payable Deferred developer advances 30,892 62,609 4,643 69.723 30,171 31,378 3,895 20.077 - 61.063 93,987 8,538 89.800 42,744 68,502 21,519 126.250 Total current liabilities related to restricted assets 167,867 85,521 253,388 259,015 Long-term liabilities, less current portion Revenue bonds payable 1,163,570 1,136,430 2,300,000 2,300,000 Deferred credits -140,600 -140,600 150,130 Due to other funds 2,443 --2,443 4,886 Accrued vacation and severance benefits 3.078 4.617 6.182 13.877 11.116 Total long­ term liabilities 1.169.091 1.281.647 6.182 2.456.920 2.466.132 Total liabilities 1,353,594 1,385,649 8,481 2,747,724 2,759,532 Fund equity Contributed capital 1,139,425 4,32 ’,500 145,546 5.606,471 5,472,008 Retained earnings Reserved for revenue bond debt service 151,321 171,233 322,554 340,773 Urueaerved 1.883 1.142.305 82.690 1.226.878 954.328 Total retained earnings 153.204 1.313.538 82.690 1.549.432 1.295.101 Total fund equity 1.292.629 5.635.038 228.236 7.155.903 6.767.109 Total liabilities apd fund equity $ 2.646.223 S 7.020.687 J_236.717 S 9.903.627 $ 9.526.641 -67- 1 € I j ■ r .■■ ‘- i-,r- <tS.It ^cL K h' J' '. ■ k- fc.k'fe Exhibit F-2CITY OF ORONO, MINNESOTA Eoterpriae Funds Combining SUtement of Revenue, Expenses, and Changes in Retained Earnings Year Ended I>ecember 31, 1990 (with CoiD|>arative Totals for Year Ended December 31, 1989) Sales and cost of sales Sales Cost of sales Gross profit Operating revenue Metored water sales User charges Green fees Equipment rental Odier Total operating revenue Total gross profit and operating revenue Operating expenses Personal services Salaries and wages Retuement contributions Health and Ufe insurance contribufions Purchased water Sewer di^KMal diatfea Professional aervioee Operating and maintenance supplies Heat, lii^t, and power Depreciation Rent and equipment Maintenance and repairs Administrative and other expense Administrative charges from General Fund Conununications Office supidies Printing, publidiing, and advertising Data processing Insurance Other expenses Total operating expenses Operating income (los>)(40,503)(14,474)32,284 -68- Golf __Totals Water Sewer Course Ooeratins Ooeratine Ooeratins 1990 1989 $$S 17,801 $17,801 $15,832 •-9.973 9.973 9.936 m -7,828 7,828 5,896 159.289 159,289 163,537 -401,342 -401,342 396,004 •-96,710 96,710 80,376 --28,645 28,645 27,465 2.276 22.250 1.926 26.452 8.667 161.565 423.592 127.281 712.438 676.049 161,565 423,592 135,109 720,266 681,945 45,744 68,906 50,659 165,309 154,241 5,429 8,196 4,518 18,143 16,857 1,879 2,931 2,542 7,352 6.137 42,066 m -42,066 42,603 -162,572 -162,572 163,274 2,401 3,486 1,390 7,277 7,607 9,287 4,563 4,482 18,332 15,539 20,332 14,737 2,137 37,206 37,685 38,797 132,086 4,464 175,347 171,299 -6,328 6,328 5,856 23,141 19,451 7,673 50,265 53,383 1,000 1,380 1,260 3,640 3.210 1,227 1,116 l.?36 3,579 3,482 47 88 303 438 317 93 156 2,356 2,605 3,412 2,548 5,924 -8,472 7,680 5,648 11,751 12,669 30,06S 28,633 2.429 723 808 3.960 3.268 202.068 438.066 102.825 742.959 724.483 (22,693)(42,538) (continued) t, • II I I I I I I I I I I I I I I I I I H K-^I I f:I I I I I I I I I I I IK Ir'^ •. r: ■ '. ■- ;, Ir.=. ■ ■ rt. I II. IK- CITY OF ORONO, MINNESOTA Enteqmie Funds (continued) Combining Statement of Revenue, Expouee, and Changes in Retained Earnings Year Ended December 31. 1990 (with Comparative Totals for Year Ended December 31, 1989} Nonoperating revenue (expense) Interest earned on investments Interest income from MWCC Interest income from interfund loans Amortization of defored credits Interest expense Interest expense on interfund loans Revenue bond expense Gain on sale of assets Total nonoperating revenue (expense) Neti • >«)M -Goss) Credit for dqrrecution on contributed equity Increase in retamed earnings Retained earnings Begiiming of year End of year Golf Totals Water Sewer Course Oneratins Oneratine Oneratine 1990 1989 103,503 134,227 1,026 238,756 83,848 -15,916 -15,916 16,612 -733 -733 977 -9,530 -9,530 9,530 (74,975)(72,188)-(147,163)(35,416) (733)--(733)(977) (591)(589)-(1.180)(771) .--1.769 27.204 87.629 1.026 115.859 75.572 (13,299) 73,155 33,310 93,166 33,034 33.329 127,582 254 161,165 159,190 20,030 200.737 33,564 254,331 192,224 133.174 1.112.801 49.126 1.295,101 1.102.877 $ 153.204 S 1.313.538 $ 82.690 $1,549,432 $1.295.101 -69- ‘r-: V. titll mfi;fe'"1CITY OF ORONO, MINNESOTA Enterprise Funds Combining Statement of Cash Flows Year Ended December 31, 1990 (with Comparative Totals for Year Ended December 31, 1989) Water Sewer Golf Course Totals '■’i* ■ h: W k'. o t •! t'r ' ‘‘I' Cash flows from operating activities Opertting income Goss) Adjustments to reconcile qierating income Goss) to net cash provided by operating activities Depreciation Gain on sale of assets Amortization of revenue bond discount MWCC currer value credit principal and deferred credit Change in assets and liabilities Accounts receivable Ddinquent special assessments receivable Due from other funds Due from odier governmental units Inventory Prepaid items Accounts payable Accounts payable - restricted Saltfies payable Due to other funds Due to other governmental units Contracts payable - restricted Accrued vacation and severance benefits Net cash provided by operating activities Cash floira from noncqiital financing activities Interest received (paid) on interfund loans Exhibit F-3 Operating Ooeratine Ooeratine 1990 _1989 $ (40,503) $(14,474)$ 32,284 $(22,693) $(42,538) 38,797 132,086 4,464 175,347 171,299 ---1,769 310 303 -613 m -(27,604)-(27,604)(26,91(1) 1,749 •1,749 (2,762) -(1.922)-(1.922)(3,780) (23)3,244 3,221 1,225 302 18,053 -18,355 17,240 3,457 2,945 65 6,467 781 (91)9,842 (200)9,551 (15,373) (626) 1,135 117 626 (5,603) (3,085)(9,896)-(12,981)21,519 (124)68 (58)(114)(72^ (554)2,721 417 2,584 (34,059) (2,238)(270)(2,508)2,917 36,975 (11.490)-25,485 68,502 922 1.383 456 2.761 1.616 33,519 107,873 37,545 178,937 155,117 (733)733 .. (continued) CITY OF ORONO, MINNESOTA Exhibit F-3Enterprise Funds Combining Statement of Cash Flows (continued) Year Ended December 31, 1990 (with Comparative Totals for Year Ended December 31, 1989) Cash flows from cqthal and rdated flnanciiig activities Proceeds from ^e of revenue bonds, net of discount Special assessments collected on revenue bond debt Acquisition or construction of ^ital assets MnVCC current value credit principal and defmed credit MWCC current value credK imerest Interest paid on revenue bonds Accnied imerest recdved on revenue bonds sold Odier charges on revmme bonds Net cadi provided (used) by capital and related financing activities Water Sewer Golf Course Totals (371,108) 1989 2,283,070 29,250 21,250 -50,500 126,250 (334,060)(199,827)(7,918)(541,805)(426,295) -27,604 -27,604 26,909 -15,916 -15,916 16,612 (65,707)(63,137)-(128,844)- ----7,328 (591)f589)-(1.180)a71) (198,783) (7,918) (577,809) 2,033,103 M: fc- 0'v'i Cash flows from invest!^ activities Interest received on investments Net sales (purchases) of temporary investments Net cash provid^ (used) by investing activities Net increase in cash and cash equivalents Ss Cash and cash equivali B^hming of year End of yearm Cash nd cash equivalents Temporary investments Total cash and investments 113,287 146,005 1,082 260,374 62,782 411.984 419.532 (7.128)824.388 (1.433.776) 525.271 565.537 (6.046)1.084.762 (1J70.994) 186,949 475,360 23,581 685,890 817,226 624.616 748.167 1.137 1.373.920 556.694 S 811.565 S 1.223.527 $24.718 i_2.059.810 $1.373.920 $ 811,565 $1,223,527 $24,718 $2,059,810 $1,373,920 239.965 362.294 7.128 9.387 1.433.775 $ 1.051.530 $ 1.585.821 $ 31.846 $ 2.669.197 $ 2.807.695 i,.V, ' ;V Exhibit F-4 CITY OF ORONO, MINNESOTA Water Operating Fund Comparative Balance Sheet As of December 31, 1990 and 1989 -72- 1990 1989 Assets Current assets Cash and investments - operations $ 131,245 $ 120,800 Deferred special assessments, current portion 15,205 - Accrued interest receivable - operations 204 1,312 Due from other funds 23 - Due from odier governmental units 291 593 Inventory 4,590 8,047 Prq>aid items 1.000 909 Total current assets 152,558 131,661 Restricted assets Cash and investments Dd)t service 251,636 264,065 Construction 668.649 891.700 Total cash and investments - restricted 920,285 1,155,765 Accrued interest receivable Dd)t service 300 2,219 Construction 1.024 7.781 Total accrued interest receivable - restricted 1.324 10.000 Total restricted assets 921,609 1,165,765 Other assets Discount on revenue bonds 8,255 8,565 Deferred special assessments 60.819 - Total other assets 69,074 8,565 Property, plant, and equipment Work in progress 448,506 113,605 Land and land improvements 25,132 25,132 Buildings and building in:q>rovements 77,694 77,694 Equipment 34,352 35,902 Distribution/collection system 1.559.248 1.559.248 2,144,932 1,811,581 Less accumulated dq>reciation 641.950 603.862 Net property, plant, and equipment 1.502.982 1.207.719 Total assets $ 2.646.223 $ 2.513.710 tiriimiiiiiiirttMti ii' VL"' y >V ■ • K i. Exhibit F-4 CITY OF ORONO, MINNESOTA Water Operating Fund (continued) Comparative Balance Sheet As of December 31, 1990 and 1989 1990 1989 Liabilities and Fund Equity Current liabilities Accounts payable - operations $ 2,048 $ 2,674 Salaries payable 784 908 Due to c^er funds 4,332 2,443 Due to other governmental units 9.472 11.710 Total current liabilitievS 16,636 17,735 Current liabilities related to restricted as. : Accrued interest payable - revenue bonds 30,892 21,624 Contracts payable - revenue bond construction 62,609 25,634 Accounts payable - construction 4,643 7,728 Deferred developer advances 69.723 72.150 Total current liabilities related to restricted assets 167,867 127,136 Long-term liabilities, less current portion Revenue bonds payable 1,163,570 1,163,570 Due to other funds 2,443 4,886 Accrued vacation and severance benefits 3.078 2.156 Total long-term liabilities 1.169.091 1.170.612 Total liabilities 1,353,594 1,315,483 Fund equity Contributed capital 1,139,425 1,065,053 Retained earnings (deficit) Reserved for revenue bond d^t service 151,321 172,510 Unreserved 1.883 (39.336) Total retained earnings 153.204 133.174 Total fund equity 1.292.629 1.198.227 Total liabilities and fund equity $ 2.646.223 $ 2.513.710 -73- H .1: . *• Uj *• 'Exhibit F-5 P i-; r-k-- e»?; f.fe P' > ■ ■I---' ''-ty .■< r . 'r- : ,-.t" ■- ‘ ' V . . CITY OF ORONO, MINNESOTA Water Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31, 1990 and 1989 Operating revenue Metered water sales Other Total operating revenue Operating expenses Salaries and wages Retirement contributions Healdi and life insurance contributions Pur dialed water Professional services Opeitting and maintenance sup,^lies Heat, li^t, and power Dqireciation Maintenance and repairs Administrative charges from General Fund Communications Office supplies Printing, publishing, and advertising Data processing Insurance Other expenses Total opoating expenses Operating loss Nonoperating revenue (expense) Gain on sale of assets Interest earned on investments Dd)t service Opoitions Construction Interest expense on interfund loans Imerest expense on revenue bonds Revenue bond expense Total nonoperating revenue (expense) Net loss Credit for depreciation on contributed equity Increase in retained earnings Retained earnings Beginning of year End of year 1990 1989 $ 159,289 $163,537 2.276 1.504 161,565 165,041 45,744 41,503 5,429 4,909 1,879 1,530 42,066 42,603 2,401 2,139 9,287 7,825 20,332 23,336 38,797 36,273 23,141 24,274 1,000 890 1,227 1,158 47 27 93 239 2,548 2,386 5,648 6,096 2.429 671 202.068 195.859 (40,503)(30,818) -707 22,391 3,638 9,509 8,905 71,603 11,502 (733)(977) (74,975)(17,917) (591) (393) 27.204 5.465 (13,299)(25,353) 33.329 31.332 20,030 5,979 133.174 _12L125 S 153.204 S 133.174 B f,-:- -74- H' cmr OF ORONO, Minnesota Exhibit F-6 Water Operating Fund Conwarative Statement of Cash Flows Years Ended December 31, 1990 and 1989 Cash flows from operating activities Operating loss ^justmo^ to reconcile operatmg loss to net cash provided by operating activities Dnreciation Gam on sale of assets Amortization of revenue bond discount Change in assets and liabilities Irae from other funds Due from other governmental units Inventory Prepaid items Accounts payable Accounts payable - restricted Salaries payable Due to other funds Due to odier governmental units Contracts payable • restricted Accrued vacation and severance benefits Net cash provided by operating activities Cash flows from non capital financing activities Interest Oliaid) on interfiind loan Cash flows from capital and related financing activities Proceeds from sale of revenue bonds, net of discount Special assessments collected for revenue bond debt Acqpiisition or construction of apital assets Interest paid on revenue bonds lea intcAccruea interest received on revenue bonds Other charges on revenue bonds Net cash provided (used) by coital and related financing activities Cash flows from investing activities Interest received on investments Net sales 0[>urcliases) of temporary investments Net cash providro (used) by investing activities Net increase in cash and cash equivalents Cash and cash equivalents Beginning of year End of year Cash and cash equivalents Temporary investments Total cash and investments r > ./I, .. -75- 1990 1989 (40,503) $ (30,818) 38,797 310 36,273 707 (23) 302 3,457 (3,085' (124 (554 (2,238; 36,975 922 (593) 1,082 7,728 (343) (2,443) 2,725 25,634 35: 33.519 ?52dfe38, (733)(977) 29,250 334,060; (65,707; 1,155,005 72,150 (118,835) (591) 3,707 1393) (371,108) 1,111,634 113,287 13,936 9! 525 186,949 511,092 624.616 113.524 811.565 S 624.616 811,565 $ 624,616 239.965 651.949 $ 1.051.530 S 1.276.565 P-*V-;s CITY OF ORONO, MINNESOTA Exhibit F-7 Sewer Operating Fund Comparative Balance Sheet As of December 31, 1990 and 1989 1990 1989 & t V ' r *.. I W;-: §■ m ffe. S' I IK I- W- I I ItKm h1^* -'i ■ Assets Current assets Cash and investments - operations Accounts receivable Delinquent special assessments receivable Deferred special assessments, c. ent portion Accrued interest receivable - operations Due from other funds Due from othv govOTunental units Inventory Prqiaid items Total current assets Restricted assets Cash and investments Debt service Construction Total cash and investments - restricted Accrued interest receivable Ddn service Construction Total accrued interest receivable - restricted Total restricted assets Other assets, less current portion Deferred special assessments Due from other funds Due from other governmental units Discount on revenue bonds Total other assets Property, plant, and equipmert Work in progress Buildings and building improvements Equipment Distribution/collection system Less accumulated depreciation Net property, plant, and equipment Total assets -76- $ 763,986 $ 582,014 196,658 198,407 17,695 15,773 26,531 - 11,148 15,791 2,860 3,661 19,234 18,074 2,684 5,629 3.601 13.443 1,044,397 852,792 221,188 241,456 600.647 706.523 821,835 947,979 293 2,027 713 6.114 1.006 8.141 822,841 956,120 106,123 . 2,443 4,886 363,719 382,932 8.062 8.365 480,347 396,183 496,627 298,307 31,014 31,014 53,156 51,649 6.018.020 6.018.020 6,598,817 6,398,990 1.925.715 1.793.629 4.673.102 4.605.361 S 7.020.687 $ 6.810.456 I-AI I I I I I I I I I I I I I I I __'.i ' I''.’I‘ 1> I ill’'' I CITY OF ORONO, MINNESOTA Sewer Operating Fund (continued) Comparative Balance Sheet As of December 31, 1990 and 1989 Liabilities and Fund Equity Current liabilities Accounts payable - operations Salaries payable Due to other funds Due to other governmental units Deferred credits Total currem liabilities Current liabilities rdated to restricted assets Accrued interest payable • revenue bonds Contracts payable - revenue bond construction Accounts payable - construction Deferred developer advances Total current liabilities related to restricted assets Long-term liabilities, less current portion Revenue bonds payable Deferred credits Accrued vacation and severance benefits Total long-term liabilities Total liabUities Fund equity Contributed capital Retained earnings Reserved for revenue bond debt service Unreserved Total retained earnings Total fund equity Total liabilities and fund equity -77- Exhibit F-7 1990 1989 $ 4,013 $ 2,878 1,598 1,530 3,274 553 66 336 9.530 9.530 18,481 14,827 30,171 21,120 31,378 42.868 3,895 13,791 20.077 54.100 85,521 131,879 1,136,430 1,136,430 140/jO 150,130 4.t»7 3.234 1.281.6^7 1.289.794 1,385,649 1,436,500 4,321,500 4,261,155 171,233 168,263 1.142.305 944.538 1.313.538 1.112.801 5.635.038 5.373.956 S 7.020.687 $ 6.810.456 4 * ■■'5 J ; ' I |v. Ir Exhibit F-8 CITY OF ORONO, MINNESOTA Sewer Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31, 1990 and 1989 Operating revenue User charges Interest on accounts certified to County Other Total operating revenue Operating expenses Salaries and wages Retirement contributions Health and life insurance contributions Sewer disposal charges Professional services Operat^ and maintenance supplies Heat, lig^t, and power irectation tenance and rq>airs Administrative charges from General Fund Communications Otiice supplies Printing, publishing, and advertising Data processing Insurance Odier expenses Total operating expenses Opoiating loss Nonoperating revenue (expense) Gain on sale of assets Interest earned on investments Debt service Operations Construction Interest income from MWCC Interest income on interfiind loans Interest expense on revenue bonds Revenue bond expense Amortization of deferred credits Total nonoperating revenue (expense) Net income Credit for depreciation on contributed equity Increase in retained earnings Retained earnings Beginning of year End of year -78- 1990 1989 $401,342 $396,004 5,05’3,710 17.10 1.979 423,5 '401,693 68,906 65,688 8,196 7,730 2,931 2,295 162,572 163,274 3,486 4,178 -1,563 4,597 14,737 10.784 132,086 130,525 19,451 21,049 1,380 1,220 1,116 1,114 88 25 156 404 5,924 5,294 11,751 10,446 723 1.699 oom1430.i22 (14,474)(2§,6i9) -1,062 20,171 3,323 56,621 47,424 57,429 9,037 15,916 16,612 733 977 (72,188)(17,499) (589)(378) _ _9^9.530 87.629 70.088 73,155 41,459 127.582 127.604 200,737 169,063 1.112.801 943.738 1.313.538 i.1.112.801 I I I I I I I I I I I I I I I I I I I ■ • if'-f ■' I I t:-- Exhibit F-9 CITY OF ORONO. MINNESOTA Sewer Opera^g Fund Comparative Statement of Changes in Cash Flows Years Ended December 31, 1990 and 1989 Cash from operating activities Operating loss Adjustments to reconcile operating loss to net cash provided by operating activities Depreciation Gain on sale of assets Amortization of revenue bond discount MWCC current value credit principal and deferred credit Change in assets and liabilities Accounts receivable Delinquent special assessments receivable Due from other funds Due from other governmental units Inventory Pr^aid items Accounts payable Accounts payable • restricted Salaries payable Due to other funds Due to other governmental units Contracts payable - restricted Accrued vacation and severance benefits Net cash provided by operating activities Cash flows from noncapital financing activities Interest received on interfiind loans Cash flows from capital and related financing activities Proceeds from sale of revenue bonds, net of discount Sp'*''ial assessments collected for revenue bond dd)t A .quisition or construction of capital assets MWCC current value credit principal and deferred credit MWCC current v Jue credit interest Interest paid on revenue bonds Accrued interest received on revenue bonds Other charges on revenue bonds Net cash provided (used) by capital and related financing activities -79- 1990 1989 $ (14,4*^4) $(28,629) 132,086 130,525 -1,062 303 - (27,604)(26,910) 1,749 (2,920) (1.922)(3,780) 3,244 1,225 18,053 17,833 2,945 - 9,842 (13,443) 1,135 (2.311) (9.896)13,791 68 112 2,721 (15,151) (270)207 (11.490)42,868 1.383 528 107,873 115,007 733 977 1,128,065 21,250 54,100 (199,827)(307,131) 27,604 26,909 15,916 16,612 (63,137)- -3,621 (589)(378) (198,783)921,798 (continued) P h' 0. ': h:K: i ■ f. rj-'v:,I- K', '"■ I;,-., ' * /-. I ; I?: t.i 'v'-. ’ ; ,r._. r’:f. Exhibit F-9CITY OF ORONO, MINNESOTA Sewer Operating Fund (continued) Conq>arative Staten'<;nt of Changes in Cash Flows Years Ended December 31, 1990 and 1989 1990 1989 Cash flows from investing activities Interest received on investments Net sales ^nirchases) of temporary investments Net cash provid^ (used) by investing activities 146,005 419.532 565.537 49,041 (781.826) (732.785) Net increase in cash and cash equivalents 475,360 304,997 Cash and cash equivalents Beginning of year 748.167 443.170 End of year $ 1.223.J27 i_748.167 Ca^ and cash equivalents Temporary investments $ 1,223,527 $ 362.294 748,167 781.826 Total cash and investments S 1.585.821 $ L529.993 f-r-ri -* •-—- -■»■■ « I I I I I I I I I I I I I I I I IPi,.. >* Ip-- I Exhibit F-10 CITY OF ORONO, MINNESOTA Golf Course Operating Fund Comparative Balance Sheet As of December 31, 1990 and 1989 Fund equity Contributed capital Retained earnings Total fund equity Total liabilities and fund equity -81- 1990 1989 Assets Current assets Cash and investments Accrued interest receivable Invfintnrv $31.846 1,287 4,644 1.221 $1,137 1,343 4.709 1.021 AU V wUM/A T Prepaid hems Total current assets 38,998 8,210 Property, plant, and equipmem Land and land improvements 127,977 127,977 \-Buildings and building improvements 40,778 40,778 Equipment 67.265 59.438 236,020 228,193 Less accumulated depreciation 38.301 33.928 Net property, plant, and equipment —197.719 —194.265 h Total assets 236.717 202.475 Liabilities and Fund Equity Current liabilities "> 'Accounts payable $712 $595 Salaries payable 1,170 1,228 1:"'Due to odier funds 417 - . ii Total current liabilities 2,299 1,823 Long-term liabilities Accrued vacation and severance benefits —6.182 —5.726 Total liabilities 8,481 7,549 145,546 82.690 145.800 49.126 228.236 194.926 $ 236.717 $ 202.475 J • ! I trtit, i' *' • If. S-‘- ^'' §' :IV' ^7’'-r.:^ry ^ , ‘ ■V , ^vi. Exhibit F-11 CITY OF ORONO, MINNESOTA Golf Course Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31, 1990 and 1989 Sales and cost of sales Sales Cost of sales Gross profit Operating revenue Green fees Equipment rental Other Total operating revenue Total gross profit and operating revenue Operating expenses Salaries and wages Retirement contributions Heald) and life insurance contributions Professional services Operating and maintenance supplies Heat, li^t, and power Depreciation Rent and equipment Maintenance and repairs Administrative charges from General Fund Communications Office supplies Printing, publishing, and advmising Insurance Other expenses Total orating expenses Operating income Nonoperating revenue Interest earned on investmrats Net income Credit for dqireciation on contributed equity Increase in retained earnings Retained earnings Leginning of year End of year -82- 1990 1989 $ 17,801 $15,832 9.973 9.936 7,828 5,896 96,710 80,376 28,645 27,465 1.926 1.474 127.281 109.315 135,109 115,211 50,659 47,050 4,518 4,218 2,542 2,312 1,390 1,290 4,482 3,117 2,137 3,565 4,464 4,501 6,328 5,856 7,673 8,060 1,260 1,100 1,236 1,210 303 265 2,356 2,769 12,669 12,091 808 898 102.825 98.302 32,284 16,909 1.026 19 33,310 16,928 254 254 33,564 17,182 49.126 31.944 S 82.690 ..4L.126 I li- ■r f:- ,. . ,v ->.it ■ '/'i-S W'^ Exhibit F-12 CITY OF ORONO, MINNESOTA Golf Course Operating Fund Comparative Statement of Cash Flows Years Ended December 31, 1990 and 1989 Cash flows from operating activities Operating income Adjustments to reconcile operating income to net cash provided by operating activities Dq)reciation Change in assets and liabilities Accounts receivable Inventory Prq>aid hems Accounts payable Salaries payable Due to other funds Due to other governmental units Accrued vacation and severance benefits Net cash provided by operating activities Cash flows from coital and related financing activities Acquisition of capital assets Cash flows from investing activities Interest received on investments Net purchases of temporary investments Net cash used by investing activities Net increase in cash and cash equivalents Cash and cash equivalents Beginning of year *^.nd of year Cash and cash equivalents Temporary investments Total cash and investments -83- 1990 1989 $32,284 $16,909 4,464 4,501 158 65 (301) (200)(1.021) 117 (2,346) (58)(495) 417 (16,465) -(15) 456 736 37,545 1,661 (7,918)(329) 1,082 (195) r7.128)- (6.046)(195) 23,581 1,137 1.137 $24.718 $1.137 $24,718 $1,137 7.128 - $31.846 $1.137 1 Vk II h:.- I I I I 1 •---- (iT^*-.il;.-Ii I It W-I I I A*. / ^ J'r . I I I I I I: ^ ¥t ^ - V ■ I-*-' ^ ■*• V'*- AGENCY FUNDS Agency Funds are used to account for assets held by the City in an agent capacity for individuals, private organizations, other governmental units, or other funds. The Deferred Compensation Agency Funds, ICMA Fund, Minnesota Supplemental Investment Fund, and Great West LHe Insurance Company Fund account for employee deferred compensation plans created in accordance widi Internal Revenue Code Section 457. »V -84- -V. V*'- 4 ■ I;Exhibit G1CITY OF ORONO, MINNESOTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year Ended December 31, 1990 Deferred Compensation Agency Fund aCMA) Balance Balance January 1. 1990 Additions Deductions December 31. 1990 I Assets Due from deferred compen­ sation plan administrators LiabUities $ 46.570 S 11.489 $$ 58.014 Deferred compens^on payable to employees $ 46.570 $ 11.489 S $ 58.014 .V. • - it,' rfe ■■■ $ .v4- v'> Deferred Compensation Agency Fund (Minnesota Supplemental Investment Fund Assets Due from deferred compen­ sation plan administrators LiabUities Deferred compensation payable to employees S 33.021 2.375 S 32.383 $ 3.013 $ 33.021 2.375 $ 32.383 3.013 (continued) -85- iI. - -I I |: I I I I I I I ■ -L^- Ir- I I I I III"'.! • ' ■i' I -V Ur 'i^.'. ^ r ’•‘ V. II • Exhibit G-1 CITY OF ORONO, MINNESOTA Agency Funds (continued) Combining Statement of Changes in Assets and Liabilities Year Ended December 31, 1990 Deferred Compensation Agency Fund (Great West Life Insurance Company) Assets Due from deferred compen­ sation plan administrators Liabilities Deferred compensation payable to enq)loyees All Agency Funds Assets Due from deferred compen­ sation plan administrators Liabilities Deferred compensation payable to employees Balance Balance January 1. 1990 Additions Deductions December 3L 1990 $ 197.674 $ 46.437 $ $ 197,674 $ 46.437 $ -86- 7,377 7.377 $ 277.265 $ 60,301 $_39,805 $ 277.265 $ 60.301 $ 39,805 $ 23^34 $ 236,734 $ 297.761 $ 297.761 1 1 tK.l•- •'.tl.f-v ftfcm i 1i-:. Ir-i- I^^4-’ Ii I ' I ,-f I1^:f-4=. 'V If»^rV.:.'■ps I fi:.. ■ f*., I t-r II ,- - ftim I -'•;■• 'i- .-»■ I"I’m- -■Vi ■ I ■ ■• ‘ I ■Sll; - - - ^■^■ FINANCIAL SCHEDULES fUNAUDITED^ --------- I■■' V' IF l:-v' llllllll .• I I I I •>I I I s;-- -,- 'ii' - t:V-^ I ; . - \ I i-. .-■ I •*:•■; • P'- k'' - i, ";'■ .■-. ■‘>’V !'<• I ■•M Schedule 1CITY OF ORONO, MINNESOTA Comparative Schedule of General Fixed Assets By Source December 31, 1990 and 1989 General fixed assets Land and land inq)rovemeots Buildings and building improvements Equipment Total general fixed assets Investment in general fixed assets by source General Fund after December 31, 1984 Special Revenue Funds after December 31, 1984 Elonations after December 31, 1984 Years prior to January 1, 1985 Total investment in general fixed assets -87- 1990 1989 $ 433,438 $ 432,648 145,958 145,958 965,315 805,378 $ L544.711 $ 1.383.984 121,526 441,908 4,025 977.252 72,511 310,496 4,025 996.952 $ 1,544,711 $ 1.383.984 A ••j •Ji Schedule 2 CITY OF ORONO, MINNESOTA Schedule of Geoenl Fixed Anets By FuDCtioD and Activity Decend>er 31, 1990 Function end Activity Land end Buildings I-Mid and Building Improvements Imnfovemeots Equipment Total t.'- General goverament jr .Council Administration -Electioos Assessing r Finance fl Goverament buildings Total general goven Public aafety Police Protective inqiectitm and zoning Emergency prqwredness Animal control Total public safety Streets Parka Other - unclassified Total general fixed assets $- $5,000 $3,869 $8,869 •-17,838 17,838 •-24.476 24,476 --2,695 2.695 •-21,493 21,493 .104.059 35.432 139.491 109,059 105,803 214,862 264,306 264,306 --41,662 41,662 --29,155 29,155 •-7.828 7.828 --342.951 342,951 -10,000 462.840 4n.S40 105.389 1,899 53,721 161,009 328.049 25.000 353.049 $433.438 $145.958 i_965.315 1.544.711 -88- I I I i-'/ I I I I I I I I« I I I I I I Ik ^ • V I% I Schedule 3 CITY OF ORONO, MINNESOTA Schedule of Changes in General Fixed Assets By Funcdon and Activity Year Ended December 31, 1990 -89- Function and Activity General Fixed Assets January 1. 1990 Additions Deletions General Fixed Assets December 31. 19 General government Council $ 8.868 $$-$ 8,868 Administration 17,065 773 -17,838 Elections 24,476 -24,476 Assessing 2,695 --2,695 Fmance 21,493 --21,493 Government buildings 131.038 12.054 3.600 139.492 Total general govnnment 205,635 12,827 3,600 214,862 Public safety Police 216,071 83,127 34.892 264,306 Protective inq;>ectioo and zoning 40,204 1,458 -41,662 Emergency preparedness 13,315 15,840 m 29,155 -7.828 •7.828 Total public safety 269,590 108,253 34,892 342,951 Streets 387,791 97,049 12,000 472,840 Parks 167,919 790 7,700 161,009 Other - imclassified 353.049 353.049 Total genMil fixed assets S 1.3f M S 218.919 58.192 S 1.544.711 * i • - ;■■■ fk.p Schedule 4 CITY OF ORONO. MINNESOTA Future Property Tax Levies to Retire Bonds (1) As of December 31. 1990 Year C jlleuibie 1980 Improvement Bonds 1982 Improvement Bonds 1985 Improvement Bonds Total Levies 1991 $17,300 (2)$ 5,500 (3)$40,000 (4)$62.800 1992 16,800 -50 <m 66,800 1993 16,100 -5f,000 66,100 1994 15,300 400 50,000 65,700 1995 14.400 t 50,000 65.600 1996 -70C 50,000 50.700 1997 -600 50.000 50,600 1998 -500 50,000 50,500 1999 --50,000 50,000 2000 50.000 50.000 $79.900 $ 8.900 $490.000 $578.800 (1) The levies for these issues are the general obligation property tax levies whicli are in addition to the amounts levied in the special assessment rolls. Tax levies are placed (as required by law) at 105% of debt service requirements. (2) The City levied $17,300 as scheduled to fir. i,'3ce the retirement of Improv?ment Bonds from the 1980 issue. The City may cancel future l«r;ies if the respective Debt Service Funds hav sufficient sources to pay future debt requirements. (3) The City levied $5,500 for the 1982 Improvement Bonds due to a projected shortfall prior to 1994. The City will continue to monitor the issue and levy additional taxes as requited to generai^^ sutficient sources to pay future debt requirements. (4) The City levied $40,000 for the 1985 Improvement Bonds due to the assessment ^peals and subsequent reductions of deferred assessmertu. In 1988, the City established future taxes to generate sufficient sources to pav future debt requirements as required by law. -90- II I I I m I I I I I I I I I I I I J.. V/-VII I I I I I I 1 .YMI I ;:» 'jjy 1 I i;r-. I I I . . f I STATISTICAL SECTION UNAUDITED) mtli -iriyiiMiTTnr h n' • CITY OF ORONO. MINNESOTA Genera! Revenue By Source (I)Table I Fiscal Year Genera] Property Tax Licenses and Permits Intergovernmental Revenue Charges for Current Services Fines and Penalties Special Assessments and Miscellaneous Total 1981 $ 629,341 $ 52,553 $ 543,123 $ 322,370 $ 31,315 $ 238,356 $1,817,058 1982 618.153 46,993 524.041 339.924 33,239 263,030 1,825,380 1983 784,942 71,243 503,122 376,032 37,518 198,147 1,971,004 1984 892,415 102,958 454,795 438,643 46,400 267,437 2,202,648 1985 891,422 102,811 453,488 473,850 61,611 257,624 2,240,806 1986 (2)988,547 102,533 525,735 1 ,002 84,877 1,028,474 3,335,168 1987 J. 106,603 136.420 499,864 594,424 102,058 717,467 3,156,836 1988 1,170,411 124,334 489,319 643,151 140,657 706,247 3,274,119 1989 1,211,541 148,564 493,385 685,952 125,357 676,838 3,341,637 1990 1,637,643 136,552 135,512 758,369 108,231 637,446 3,413,753 (1) Includes General, Special Revenue, and Debt Service Funds. (2) Reflects the adoption of Govenunental Accounting Standard, joard Statement No. 6, eliminating Special Assessment Fund Type. Debt Service Funds were established to account for general obligation debt previously recorded in Special Assessment Funds. 1^',Tp I VO to I m. 1 ■•'►: ■X »• ■ J ■ . CITY OF ORONO, MINNESOTA General Expenditures by Function (I) Fiscal Year General Government Public Safety Streets Parks and Recreation Unallocated and Other Debt Service 1981 1982 1983 1984 $ 317,269 $ 693,458 $ 287,490 346,340 715,241 313,005 384,577 835,149 326,183 473,835 884,765 372,865 1985 1986 (2) 1987 1988 1989 1990 408,354 458,631 535,558 589,137 655,987 683,176 946,828 1,089,627 1,187,328 1,247,623 1,376,323 1,419,419 306,479 461,855 385,422 344,407 494,742 471,420 42,830 28,810 30,628 44,546 43,659 46,656 94,114 61,582 32,% 1 48,129 $ 107,121 $ 43,938 $ 114,225 42,363 49,367 40,780 37,315 44,105 38,949 42,241 126,389 743,450 63,154 678,773 67,160 534,876 95,164 475,520 106,778 426,393 (I) Includes General, Special Revenue, and Dd)t Service Funds Capital Outlay 5,016 55,295 71,123 107,698 95,240 70,614 92,198 131,437 259,921 Table 2 Total 7,661 $ 1,499,767 1,565,000 1,721,979 1,928,554 1,894,208 3,021,848 3,014,%3 2,936,983 3,262,134 3,415,236 (2) Reflects the adoption of Governmental Accounting Standards Board Statement No. 6, eliminating Special Assessment Fund Type. Debt Service Funds were est^li^ed to account for general obligation debt previously recorded in Special Assessment Funds. m. .f . > V fSfe, 'A Ifiti.-' «f■ *.-- ■ -vi-'j.. BA' pi:.' Fiscal Year Collected 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 Certified Tax Levy for Fiscid Pwiod Current Tax Collections $ 808,869 $ 780,249 864,414 955,578 1,067,448 1,001,056 1,089,634 1,246,520 813,489 916,613 1,013,226 967,543 1,060,820 1,218,410 1,293,426 1,257,297 1,382,69 1,332,632 1.638,246 1,579,616 CITY OF ORONO, MINNESOTAProperty Tax Levies and Collections Percent of Levy Collect^ 96.5% 94.1 95.9 94.9 96.7 97.4 97.7 97.2 96.4 96.4 Delinquent Tax Collections 20,549 16,017 25,974 27,131 36,949 36,316 28,478 27,998 30,844 41,984 Total Collections as a Percent of Current Levv 99.0% 96.0 98.6 97.5 100.3 100.7 100.0 99.4 98.6 99.0 Outstanding Delinquent Taxes 63,190 71,325 82,170 105,090 90,476 63,690 45,770 53,658 64,866 71,166 Table Outstanding Delinquent Taxes as a Percent of Current Levy 7.8% 8.3 8.6 9.8 9.0 5.8 3.7 4.1 4.7 4.3 •A... .. -. '■ ' V!.'^- p. I- 'T- K, Tabic 4CITY OF ORONO, MINNESOTAAssessed Value or Tax Capacity and Estimated Market Value of Taxable Property (1) Fiscal Disparities Total Ratio of Toul Assessed Value or Tax Capacity Per Capita Valuations Taxes hyable Year Auetted Value or TaxCiDacilv Eftimatcd Market Value Assessed Value or Tix CaiMcitY Estinuted Market Value to Assessed Value or Tsx Capacitv Assessed Value or Tsx Capacitv Estimated Market Value to Total Estimated Market Value Assessed Value or Tax Capacity Estimated Market Value 1981 S 69,631,183 S 272.287,607 $ 1,093,877 $ 2,543,900 $ 59,953 $ 70,785,013 S 274,831.507 25.76%$ 10,334 $ 40,121 1982 78,477,346 306,471,208 1,180,049 2.744.300 78,090 79.735.485 309.215,508 25.79 11,691 45,340 1983 88,720,487 343,896,620 1,231,262 2.863,400 180,888 90,132,637 346,760,020 25.99 13,216 50,845 1984 93,709,375 357.904.300 1,355,446 3,152,200 135,293 95,200,114 361.056,500 26.37 13,959 52,941 198S 100,314,976 383,130,000 1,430,696 3,327,200 331,361 102,076,633 386,457.200 26.41 14.541 55,051 198S 98,788,864 385,901,800 1,542,969 3,588.500 446.042 lO0.777.875 389,490,300 25.87 14,052 54,307 1987 101,291,782 402.896,400 1,678,677 3,903.900 581,055 103,551,514 406,800,300 25.46 14.358 56,406 1988 105,021,213 431,023,100 1.596,719 3,713,300 796,738 107.414,670 434,736,400 24.71 14,747 59,684 1989 (2)14,049,094 477,834,580 183,499 3,495,200 119,216 14,351,809 481.329.780 2.98 1,945 65,230 1990 12468,353 527448.000 172,131 3,401,800 151,730 12,892,214 530,749,800 2.43 1,787 73,582 (1) All propeity, asaeased, tax capacity, and estimated market values, and fiscal disparities adjustment are from the Hennepin County Assessor. (2) ssith taxes payable in 1989, the terminology for Assessed Valuations and Mill Rates is no longer used. Tax Capacity replaces Ass^sed Valuations and is deteimined in the same manner except using smaller percentages for each property class. . - ...-W. It. • t 'i i •1 •4 CITY OF ORONO. MINNESOTA Property Tax Rates - Direct and Overlapping Governments (1) (Per $1,000 of Assessed Value or Tax Capacity) Table 5 City of Orono Taxes Payable General Year Fanti 1985 Debt Service Fund 1966-1976 Special Fund 1980 Special Assessment Assessment Fund Permanent Improvement Revolving Fund Tvtal ISD tT278 School District (1) Area Vo-Tech School Hennepin County Metro Council/ Transit Other Special Districts Total 1981 11.02 .37 -.02 11.41 .18.82 1.51 29.27 3.39 .78 85.18 1982 10.26 .33 .22 .02 10.83 46.44 1.47 29.18 3.35 1.10 92.37 1983 10.09 .29 .20 .02 10.60 51.39 1.12 28.45 3.88 1.31 96.75 1984 10.74 .27 .19 .02 11.22 54.82 1.45 29.69 3.90 1.70 102.78 1985 9.78 9.78 53.54 1.49 29.26 3.88 1.36 99.31 1986 10.83 10.83 59.51 1.54 29.69 3.80 2.16 107.53 1^87 11.68 .39 12.07 55.08 1.42 29.36 3.90 2.19 104.02 1988 11.76 .28 12.04 59.50 1.49 31.67 4.05 2.28 111.03 1989 (2)9.42 .21 9.63 50.01 1.22 27.10 3.41 2.05 93.42 1990 12.36 .27 -.14 12.77 47.17 1.10 27.92 3.72 2.03 94.71 (1) Certaia anas of die City are served by other sdiool districts. Property in those areas would be subject to one of the following rates instead of the rate for ISD 1278. Taxes Payable Year ISD #276 ISD #277 ISD #284 ‘V;-m 1981 42.39 40.01 35.75 1982 44.85 47.38 40.68 1983 55.93 51.75 42.98 1984 57.24 52.91 47.63 1985 55.93 49.75 46.51 1986 58.67 57.52 51.35 1987 61.55 53.56 49.88 1988 63.95 57.06 57.38 1989 58.06 47.92 50.56 1990 52.55 42.33 49.77 (2) Beginntng widi taxes payriile in 1989, the terminology for Assessed Valuations and Mill Rates is no longer used. Tax Capacity replaces Assessed Valuations and is determined ill the nme manner except using smaller percenUges for each property class. Tax Extension Rates are determined in a similar manner to Mill Rates in that the tax levy is divided by the tax capacity. ii!' Fiscal Year 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 -it- Current Assessments Due $ 421,014 374,813 348,861 444,067 375,403 362,515 296,702 257,154 208,158 222,063 CITY OF ORONO, MINNESOTASpecial Assessments Levies and Collections Current Assessments Collected 378,114 341,295 314,509 373,123 313,670 321,142 262,268 216,503 183,261 198,202 Ratio of Current Collections to Amount Due 89.8% 91.1 90.2 84.0 83.6 88.6 88.4 84.2 88.0 89.3 Delinquent Assessments Collected $ 17,547 24,112 21.882 19,381 40,196 25,765 23,446 68,506 17,604 35,565 Special Assessments Delinquent 128,569 102,984 100,616 133,645 159,058 136,302 147,635 90„ .\3 61,562 43,766 Total Outstanding Assessments $ 1,925,846 1,720,166 1,693,659 1,4P,639 2,0' ,811 1,247,407 1,021,321 764,234 663,372 735,611 Table 6 i i A I CITY OF ORONO. MINNESOTARatio of Net General Bonded Debt to Assessed Value or Tax Capacity and Net Bonded Debt Per Capita Tab! I VO I Fiscal Year Population (2> 1986 1987 1988 1989 1990 7,172 7,212 7,284 *».379 7,213(5) Assessed Value (in i.OOOs) $ 100,778 103,552 107,415 14,352(4) 12,892 Gross Bonded Debt (n $ 1,722,088 1 ,504,562 1,350,789 1,207,220 1,010,710 Debt Service Funds Available $ 1,354,642 1,158,862 1,035,242 867,436 694,251 Net Bonded Debt $ 367,446 345,700 315,547 339,784 316,459 Ratio of Net Tax Supported Bonded Debt to Assessed Value .36% .33 .29 2.37 (4) 2.45 Net Bonded Bonded Debt Debt Per Capita Rating (3) $ 51.23 47.93 43.32 46.05 43.87 Aal Aal (1) Includes bonds recorded in the Graeral Long-Term Debt Account Group. Prior to 1986, the General Long-Term Debt Account Group did not include any tax supported bonded debt. In 1986, the Special Assessment Fund Type was eliminated and such bonds were recorded in the General Long-Term Debt Account Grotq). Gross bonded debt has been reduced by deferred special assessments receivable in order to reflect only tax supported debt burden. DdH Service Funds available include announts in Debt Service Funds established in 1986 to service general obligation debt previously recorded in Special Assessment Funds. For purposes of this analysis. Debt Service Funds available do not include individual fund balance amounts in excess of the rdated individual bond issue amount included in gross bonded debt. (2) Pt^lation from Metropolitan Council estimate as of April !, innually. (3) Rating history from Moody Investors Service. (4) Spinning with fiscal year 1989, the terminology for Assessed Valuations is no longer used. Tax Capacity replaces Assessed Valuations and is determined in the same manner except using smaller percentages for each property cla.ss. (5) Federal census. A. % k 1^. jSr''' : : v • .• ,, ■ r'. . ,' if’ ;;• y K ,r!'i .•^V- ?l . -ir Table 8 CITY OF ORONO, MINNESOTA Computation of Legal D^t Margin December 31, 1990 Total market value $ 530.749.800 D^t limit (2.0% of market value)$ 10.614,996 Amount of debt q>plicable to dd>t limit Total bonded debt $ 3,700,000 Less bonds not rqiaid solely from tax levies G.O. Improvement Bonds G. O. Revenue Bonds Total amount of debt applicable to debt limit 1.400.000 2.300.000 3.700.000 Legal debt margin $ 10.614.996 -98- I I I I I I I■i I I I I1 I I I■i I I I I I I I I V >I -• ' I I I I I I I I I I I I I .r.- I I Table 9 CITY OF ORONO, MINNESOTA Computatioo of Direct and Overiqiping Debt Decemler 31. 1990 Govenunental Unit Gross Debt Sinking Funds Net Debt Applicable to Orono Net Debt Percent Amount Direct dd)t City of Orono 1.010.710(6)$ 694,251 $316.459 100.00056 $ 316,459 Overlapping debt Sdiool districts No. 278 (Orono) No. 276 (Mino^onka) No. 277 (Westonka) No. 284 (WayzaU) No. 287 (Area Vo-Tech) 2,735.000 6,533.532 42,974,148 2,000,000 Hennepin County Libraries (suburbs) Solid waste Prrldng ran^i Capital notes Other 9.250.000 27.400.000 9.570.000 14.425.000 57.885.000 Metro council Sewer district Stadium Transit Other 287,860,000 46.100.000 46.735.000 31.835.000 Metro transit 9,250,000 Suburban HenDCfiin parks Capital Golf course 3,800,000 2J75.000 Total overlapping debt 600,727,680 Total direct and overlapping debt 73,503 2.661.497 50.122 1,333,996 1,140,707 5,392,825 .172 9,276 --23.079 - 1,792,447 41,181,701 1.663 684.852 823,390 1,176,610 - (1)• 1,454,604 7,795,396 1.958 152,634 8,305 27,391,695 - (2)- 1,464,808 8,105,192 1.350 109,420 709. jvX)13.715.700 1.350 185,162 2,418,838 55,466,162 1.350 748,793 51,667,077 236,192,923 • (3) -46,100,000 - (4)- 3,134,812 43 600.138 .710 309,561 21,655,100 ; 179.000 .710 72.277 3,261,000 c,;.60 (v.y .710 42,522 70,050 3,729,950 1.958 73,032 -2.375.000 - (5)- 89.673.941 511.053.739 3.721,525 S 90.368.192 S 511.370.198 $4.037.984 (1) This debt is excluded since these obligations are revenue bonds supported by state-aid. (2) Hennepin County soli<l waste debt is excluded since these obligations will be tinanced by rebise payments from users. (3) The Metro Council sanitary sewer debt is excluded, inasmuch as these obligations are p«id from metro area sewer service charges, including payments from the OroiK> Sewer Operating Fund. (4) Mrtro Council sports stadium debt u; excluded since these obligations will be financed by stadium revenue and a City of Minneap,>lis hotel, motel, and liquor excise tax. (5) The Suburban Hennqiin parks debt is excluded since these obligations will be firumced by go»'} course proceeds. (6) Gross bonded debt of $3,7(X),0(X) is reduced by deferred special assessments and pledged utility operating r. enue to arrive at gross debt suppc/.id by taxes. -99- CITY OF ORONO, MINNESOTA Revenue Bond Coverage - Enterprise Funds (3) Table 10 I M O 0 1 Debt Service Requirements Gross Fiscal Revenues Year (1) Operating Expenses (2) Net Revenue Available for Debt Service Principal Interest Total Coverage Water Operating Fund 1989 $ 189,086 $ 159.586 $ 1990 265,068 163.271 29,500 $ 101.797 $ 17,917 $ 17,917 74.975 74.975 1.65 1.36 Sewer Operating Fund 1989 1990 489,658 583.998 (1) Total revenues, including interest. (2) Total operating expenses, net of depreciation. (3) There were no revenue bonds prior to 1989. 299.797 305.980 189,861 278.018 17,499 72,188 17,499 72,188 10.85 3.85 r Table 11 CITY OF ORONO, MINNESOTA Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures (1) Fiscal Year Principal Interest and Other • Total Debt Service Total General Expenditures Ratio of Debt Service to Total General Expenditures 1981 $ 30,000 $ 13,938 $ 43,938 $ 1,499,767 2.9% 1982 30,000 12,363 42,363 1,565,000 2.7 1983 30,000 10,780 40,780 1,721,979 2.4 1984 35,000 9,105 44,105 1,928,554 2.3 1985 35,000 7,241 42,241 1,894,208 2.2 1986 (2)520,000 224,693 744,693 3,021,848 24.6 1987 485,000 197,184 682,184 3,014,963 22.6 1988 360,000 174,876 534,876 2,936,983 18.2 1989 325.000 150,520 475,520 3,262,134 14.6 1990 300,000 126,393 426,393 3,415,236 12.5 (1) Includes General, Special Revenue, and Debt Service Funds. (2) Beginning in 1986, expenditures previously recorded in Special Assessment Funds became a component of Debt Service Fund expenditures in accordance with Governmental Accounting Standards Board Statement No. 6. -101- I THIS PAGE LEFT INTENTIONALLY BLANK I CITY OF ORONO, MINNESOTA Property Value, Construction, and Bank Deposits Table 13 I H* O Uf I Commercial Construction (1} Residential Construction (1)Estim.ated Market Valuel2) Fiscal Number of Number of Industrial/ Year Permits Value Permits Value Commercial Residential Non-Taxable Bank Denosits (3) 1981 4 $ 226,000 209 $ 8,158,149 $ 10,601,150$ 261,686,457 $ 24,554,635 $ 14.621,278 1982 --211 6,386,690 11,940,267 294,530.941 -14,080,597 1983 11 21,320 241 9,726,860 13.336,600 330,560,020 -15,032,685 1984 12 66,200 323 13,559,790 14,043,400 343,860,900 -16,879,156 1985 8 243,595 314 15,583,160 14,463,800 368,666,200 -18,521,933 1986 11 80,050 343 14,065,465 14,733,500 371,168.300 -27,331,671 1987 28 2,555,700 343 19,824.845 15,652,600 387.243,800 22,325,430 25.215,095 1988 23 3,920,090 330 15.836.267 16,208.600 393,876,700 -25,353,000 1989 26 162,700 360 17,416,288 16,734,000 441,270,880 -27,693,000 1990 18 1,537,750 333 14,283,828 18,304,100 486,776,000 29,031,945 (1) City Inspection Department. (2) Hennepin County Assessing D^artment; Residential includes farms; Non-Taxable is valued by the County once every six years. (3) As reported to Commercial West by First Bank of the Lakes. mmm Table 14 CITY OF ORONO, MINNESOTA Principal Taxpayers Taxnaver Tvne of Business Assessed 1990 Payable 1991 Tax Capacity Percent of Total Tax Capacity Washington Scientific Manufacturing $ 144,782 1.12% Wayzata Country Club Private Club 122,070 .95 Van Dale, Inc.Manufacturing 90,140 .70 Private Residence Single Family Residence 58,353 .45 Private Residence Single Family Residence 57,498 .45 Private Residence-Single Family Residence 56,352 .44 Private Residence Single Family Residence 55,050 .43 Private Residence Single Family Residence 50,634 .39 Private Residence Single Family Residence 44,214 .34 Woodhill Country Club Private Club 39,903 .31 $ 718.996 5.58% Note:Beginning with taxes payable in 1989, the terminology for Assessed Valuations and Mill Rates is no longer used. Tax Capacity replaces Assessed Valuations and is determined in the same manner except using smaller percentages for each property class. Tax Extension Rates are determined in a similar manner to Mill Rates in that the tax levy is divided by the Tax Capacity. -104- I ! I I I I I I I I I I I I I I I I Table 15 I CITY OF ORONO, MINNESOTA Miscellaneous Statistics December 31, 1990 Date of incorporation Form of government Area Miles of streets City Private State and County Number of street lights Fire protection Number of cities providing contraaed fire coverage Police protection Number of stations Number of police officers Number of cities served Education Attendance centers Number of students Water and sewer operations Number of connections Water Sewer Recreation and culture Number of parks Number of swimming beaches Employees Classified service/full-time Part-time/seasonal December 17, 1954; effective January 1. 1955 Optional Plan "A"; Council-Administrator 24.5 square miles; 50% is open water or marshland 45.83 15.42 29.28 120 1 17 4 2,175 828 1,668 10 with 44.20 total acres 3 with 1.40 total acres 39 12 -105- Table 16 CITY OF ORONO, MINNESOTA Assessed Valuations, Tax 1 evies, and Mill Rates, or Tax Capacity, Tax Levies, and Tax Extension Rates Collectible in 1991 1990 1989 Assessed valuations or tax capacity Real property $14,035,873 12,568.353 $14,049,094 Personal property 178,110 172,131 183,499 Fiscal disparities contribution (279,307)(253,952)(267.253) Fiscal disparities distribution 444.083 405,682 —386.469 Total assessed valuations or tax capacity $14,378,759 $12.892,214 $14.351.809 Tax levies by County Auditor General Fund $1,650,741 $1,585,546 $1,352,690 Debt Service Funds 1985 Improvement Bonds 40,000 35.000 30,000 1980 Improvement Bonds 17,300 17,700 - 1982 Improvement Bonds 5.500 -- Total tax levies $1.713.541 $1.638.246 $1.382.690 Mill rates or tax extension rates by County Auditor General Fund 11.430%12.361%9.419% Debt Service Funds 1985 Improvement Bonds .277 .273 .209 1980 Improvement Bonds .120 .138 - 1982 Improvement Bonds .038 -- Total Mill Rates or Tax Extension Rates 11.865%12.772%9.628% Note:Beginning with taxes collectible in 1989, the terminology for Assessed Valuations and Mill Rates is no longer used. Tax Capacity replaces Assessed Valuations and is determined in the same manner except using smaller percentages for each property class. Tax Extension Rates are determined in a similar manner to Mill Rates in that the tax levy is divided by the Tax Capacity. -106- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MALLOY KARIMOWSKI S^CO.,P.A. PRINCIPALS rn W MAI to-f CI-'A •••r 'MA<; A «■ AWJOVVSK). (;>‘>A I’Al I A ciA(¥-";i; yi( M r PA INDEPENDENT AUDITOR*S REPORT ON THE INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT A JDITING STANDARDS City Council and Residents City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono, Minnesota, as of and for the year ended December 31, 1990, and have issued our report thereon dated May 31, 1991. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether die general purpose financial statements are free of material misstatement. In planning i’d performing our audit of the general purpose financial statements of the City of Orono for the year ended December 31, 1990, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the City of Orono is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose fin .ncial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. (continued) -107- 410 R<kRK NATIONAL BANK BUILDING 5.T53 V\AVZATA BOULEVARD MINNEAPOLIS. MINNESCJTA 55416 TELEPHONE 612 545^24 TELEFAX 612 54S-056© ■BBIII I I I I I I I I I I I I I I I I I For the purpose of this report, we have classified the significa*it internal control structure policies and procedures in the following categories: cash receipts/revenue, cash disbursements/expenditures, payroll, and external financial reporting. Our consideration of the internal control structure included all of the control categories listed above. The purpose of our consideration of the internal control structure was to determine the nature, timing, and extent of the auditing procedures necessary for expressing an opinion on the general purpose financial statements. We noted ce*^' in matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgement, could adversely affect the entity’s ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. Because of the limited size of your office staff, your organization has limited segregation of duties. A good system of internal accounting control contemplates an adequate segregation of duties so that no one individual handles a transaction from inception to completion. VVTiile we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important that you be aware of this condition. A material weakness is a reportable condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditioas and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. We believe that the reportable condition described above is a material weakness. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the City of Orono in a separate letter dated May 31, 1991. This report is intended solely for the use of the City Council and management of the City of Orono and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City Council, is a matter of public record. May 31, 1991 -108- I I I I I I I I I I I I I I I I I I I MALLOY KARIMOWSKI G.Ca.,P.A. PRINCIPALS KCUNFfH W MALL0> CPA ruoMAS A ka RNOA/S ki CPA ^Ain A raci OSEViC m CPA INDEPONDENT AUDITOR’S COMPLIANCE REPORT BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STAND ’ HDS City Council and Resident*. City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono, Minnesc>ta. for the year ended December 31, 1990, and have issued our report thereon dated Mcy 31, 1991. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws and regulatmns applicable to the City of Orono is the responsibility of the City’s management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the City’s compliance with laws regulations, contracts, and grants. However, our objective was not to provide an opinion on overall compliance with such provisions. The results of our tests indicate that, with respect to the items tested, the City of Orono complied, in all material respects, with the * 'sions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the City had not complied, in all material respects, with those provisions. This report is intended solely for the use of the Ci^’ Council and management of the City of Orono and should not be used for any other purpose. ThU resi. ction is not intended to limit the distribution of this report which, upon acceptance by the City Council, is a matter of public record. May 31, 1991 410 PAf^ NATKy>lAL QAfv/H S353 VMAYZATA BOULE\4fcRO PVMNNEAPOUS. M^SINESOTA 5^416 TELEPHONt 612-545^0424 TELEFAX 612 S4S-0500 MALLOY KARNOWSKI GkCa.,P.A. PRINCIPALS xfcNNETMW MAI.LOV CPA tmoMAE. a K ARfJCW^I CPA riAt;i A OArx'SEVK'M CPA INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH MINNESOTA STATE LAWS AND REGULATIONS City Council and Residents City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono. Minnesota, for the year ended December 31, 1990, and have issued our report thereon dated May 31, 1991 . Our audit was made in accordance with generally accepted auditing standards and the provisions of the Legal Compliance Audit Guide promulgated by the Legal Compliance Task Force pursuant to Minnesota Statutes Section 6.65. Accordingly, the audit included such tests of the accounting reairds and such other r>uditing procedures as we considered necessary in the circumstances. The Legal Compliance Audit Guide covers five main categories of compliance to be tested; contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, and claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested the City of Orono complied with the material terms and conditions of applicable legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our attention to indicate that the City of Orono had not complied with such legal provisions. This report is intended solely for the use of the City Council and management of the City of Orono and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, r.pon acceptance by the City Council, is a matter of public record. May 31. 1991 -110- SB 410 R<VRK MAT ION AL BANK BLHLDtNG M63 VyiAVZATA BOUL EVARD MBSrJEAf>OLlS MINNESOTA S£>416 HEI EPHON6 ©12-545 0424 TELEFAX eri2-54S-05a9 ^ o ^ ’•' w’ ^ ^' > *'< 1 TO: FROM: DATS: '\ I ' Mayor and City Council Mark E. Bernhardson, City \drr.: n : 31 r i , June 23, 1991 '^0, 'C/•t V ' SUBJECT: Liquor License Review Attachment; A. Liquor License Review Memo Dated 5/1"'91 B, City Attorney’s Opinion Dated 5/23/91 ISSUE - Determine if Council desires to adopt revised policy for hearing issues related to liquor license suspension. INTRODUCTION - The city has been looking at alternative ways to handle rev iew of liquor license violations, as n-Jted in Attachment A with Attachment B as the City Attorney’s response. DISCUSSION - There are really 4 ways to handle a liquor license review process. They are as fol lows; 1. Have Council consider without any hearing. 2. Have Council hold a hearing but the Council act as the hearing and deciding board. 3. Selection of an individual to be a hearing officer (this could be a Council member. City Administrator, City Attorney or another from the City Attorney’s office or another person selected by the Council.) 4. Hearing by an independent hearing examiner. Number 1 is not found to be an acceptable practice by the State Courts. From a legal standpoint the acceptability grows as the aXternatives go from 2 to 4. As addressed in Attachment B, 3 or 4 are acceptable from a legal standpoint. ALTERNATIVES 1. Establish a procedure. 2. Table for further consideration. 3. Take no action. RECOMMENDATION - It is recommended that given the expense and other related activities related with #4, that #3 be undertaken at this time realizing as noted in the Attorney's opinion that while acceptable under the current rules of the courts that it may sometime change, at which point the Council may need to undertake "Level 4" and possibly rehearing independent cases. PROPOSED MOTION - Moved by _, seconded by _, that Council adopt i3 procedure as outlined in Attachment A. Ayes _, Nays _. I r: kIs:- fi ¥: fc- ?!» •;• -» /// TO: PROM: DATE: Ma vor and C i z v r : . Mark E. aernhardscn, City Adr.:n:at:*• W ‘•a^ ^ May 17, 1991 SUBJECT: Liquor Violation Review Process Attachment: A. Liquor Violation Review Process Memo Dated 5/8/91 ISSUE - Establishment of a review cr csss for ■'.iquor license violations. INTRODUCTION - Attachment A was presented at your May 13, 1991 Council meeting but was tabled at staff request until your May 28, 1991 meeting. DISUCSSION - After further review of the process by the attorney, he indica ted that the process proposed in Attachment A is preferable from a legal standpoint to the "model" that we have used, having the Council both "judge and jury". ALTERNATIVES 1. Continue with the current process. 2. Adopt the proposed process 3. Amend and adopt. 4. Table for further discussion. RECOMMENDATION - It is recommended that the new process be adopted as presented and that it be formalized or that Council review such matters. PROPOSED MOTION - Moved by _, seconded by _, that Council direct staff to present a formal procedure at the Council's next meeting incorporating the new procedure. Ayes _, Nays _. cc: Chief Kilbo W/ ii • ^: TO:::ayor and City -aunni-^ t % ^ • FROM:*!ar!-c C. Barnnarascn, •City .-ic.t'.iniatratnr DATE:May 8, 1991 SUBJECT: Liquor Violation Review Process Attachment: A. Liquor Violation Review Process/Rilbo Memo Dated 5/3/91 ISSUE - Establishment of a review process for liquor license violations. INTRODUCTION - It is anticipated that within the next month or so will be bringing forward to Council potential violations o liquor license in the City. In advance of that being brought forward staff felt appropriate to establish a review process for this and subsequent considerations. What is being proposed is a method that is being used and to which our City Attorney agrees is a way to better handle it than a process of just having it conducted as a regular item of Council business. ALTERNATIVES - 1. Adopt the procedure as proposed. 2. Amend and adopt. e 3. Utilize procedure as has been used in the past consider it as a normal item of business. that Counci 1 4. Table for further discussion. RECOMMENDATION - It is recommended after any discussion or amendments that the process outlined be utilized for consideration of future liquor violations. This process will be more formally delineated and presented for formal adoption at your next Council meeting. PROPOSED MOTION - Moved by , seconded by _, Council direct^ staff to take conceptual direction for theliquor violation process and present it as a formal procedure at the Council s next meeting. Ayes __, Nays cc: 4 Chief Kilbo rs ^ ^^ ’Vf - -r Vf 0^ %m'»m r> e- r is t ^ * A '^••* * rte: -4 ^ ^% ^ 4 * . ^«T Liquor viola'icr. Eeview ?rooe£5 —^ -y- — ,r ^ S^ ^ W 4 4 W I have reviewed the Oror.c code and Minnasoca scatuces on liquor violanions and sooice wich onier jean docne> o>. c.Nid*'' Va^‘'‘=‘’/ rclica lecarcr.enc in rararanca no tnair oiSoidurerin licanac ravccat.:n r.annara. 3aa h.r.o i March 25. ISSl ra^ardan^ chan convernanicn. 3t»'*-'on 340A.415 Licenae Hevocanicn or Suaoension ananes as for-owe: The authorin'/ issuing or approving an/ ranai. license or pernit under this chapner shall einher suspenc for up to 50 days or revche the license or perr.in cr isipose a civil fine non to exceed 32000 for eacn vio*anion on a finding than nhe license or permin no-der nao ^a-.e- ..w comply with an applicable snanute. ru-e. or or-.-nan-e »»a' '»ning to alccnoiii beverages . suspension ir r'ivooatiiin caiiad -r*- -- - -^ - has been afforded an oppcrnunin'.' f:r a nearing unier se^Ions 1-4. S'* to 14 oi if nhe au.-ninisnranive procecure acn. This section does non require a poii-^cai su^^c-•^-s-.^n ^o conduce the hearing before an employee or nne ofrice o* administrative hearing. Under Orono code 4.02. 3ubd. n. revccanion or suspension, in states: The Council shall revoke the .icense upon cor.'/’iction of any licensee or agenn or employee ar a licensee for '.'iolating any law re-aning n-c saie or^ possession of beer, '^ine or liquor upon ?remises_^or -ne licensee, or if such revocation is mandatory oy onatute. *r ’* shal”* be made to appear at the hearing thereon. t4^at suen violation was not willful, the C.^uncil may order suspension: provided, that revocation shall be ordered upon tne third such violation or offense. No suspension or revocation shall take effect until the licensee qas been arrorded ode ^ opportunity for a hearing before the Council, a committee or the Council, or a hearing examiner, as may be aeterminea oy the Council fn acti-'-n calling the hearing. Such hearing shall be called by che Council upon written notice to tne licensee served in person or by certified mail not less than fifteen, nor more than thirty days prior to the hearing date, stating the time, place, and purpose thereor. It is my recommendation that the Council use the following procedure in all revocation proceedings. After a notice has been given to the licensee of a violation, and a surficient n T\ f--h ■ ;K-. ‘ k\ L-- r.zziz^ ha3 b-r-rr. 3.:n/eni: a •’•‘i ••'i -•*-r. r. ——ir.» v - i ^ «»..*••• A ^ ♦ r '^^***“* , •_• .*^_._______-he ^/i::ne2se£ in rrcnn — - -i «• ■ i» e r*'* 1 ■? '• ^ ^ (' .-M t »*• /^ ■' W*»w V —• — ’ i-% • 3 ^ O ^ ^ ^ • ^ «« ^ >> . a _ w W W * • v 4M “ •> aS* ^ ^ • IJ ’ — w * • w V -fc —• — -» -^ —•, M ^ a a e 3- •'a ^ * "^sn^ee Ln and the facte thereof, wou-c ce mace v/ax_aL.^e ...e V^ ,W**'or the Council sitting as a jury, ^z’*- ''**' determination up to the Council^ as to whetner^or licensee is found guilty, and whetner or •'''’’ ''■^ aS««.,^r2 *-s- *»3L VI.^rv,^ or W ^ t^aaw ^ non*'*- — — *•• ^ o •« >• - A a a a ^ ■• aJfc •“ w a4k w jury the nsee i S raIf the violation is found to be viillf :-. revoke- suspend, for a period not to exoeec cO -days, or issue a fine up to S2000. If the violation is rounu --o .e non-willfui. the Council may suspenu. revoke or i^^^e x^ne of up to $2000. The ti.ting of the-days matter would be negotiated vith the -.tier or ro-ioe anu -..= licensee and after it is agreed upon, tne -.tier wo • T . aa a « ^ ^ ^ ^ ^ ^ 'U-o tnen send a letter t-o rh= Iwi-nv-__ lo.uioa suspension and when they are to be servec. I.^Aaaa^ .^aaw y i: which ara to hacotne affactiva othar zr.ir. zr. tr.e zirst day or tr.a licsnsec "'/ear, the fee to he paid vior. tr.e application shall he a oco rata share of the a.rrual lic.i.nsa tee. Lice.nsas sha_l ce va...io only at one location and on the pre.oises trerein descrihed. r* *1^ • License Refund.Tient in Certain Cases. In the event that, during the license year, the licensed premises shall he destroyed or so damaged by fire, or otherwise, that the licensee shall cease to carry on the licensed business, or in case i-he business of the licensee shall cease by reason of his illness or death or if it shall become unlawful for the licensee to carry on the licensed business under his license, except when such license is revoked, the City shall, upon the happening of any such event, refund to the licensee, or to his estate, such part of the license fee paid by him as corresoonds to the time such license had yet to run. In the event of death of the licensee, his personal represen­ tative is hereby authorized to continue operation of said business for not more than ninety days after the death of such licenses. F. Transfer. A license shall be transferable between persons upon consent of the Council and payment of the investigation fee. No license shall be transferable to a different location without prior consent of the '"^^uncil and payment of the fee for a duplicate license. It is unli^wful to make any transfer in violation of this Subparagraph. G. Refusal and Termination. The Council may, in its sole discretion and for any reasonable cause, refuse to grant any application. No license shall be granted to a person or questionable moral character or business reputation. Licenses shall terminate only by expiration or revocation. H Revocation or Susoension. The Council may, in BiSsiiSililivocHion is mandatory by Sta^ats. If it shall ba made to appe„ at the hearing thereon that such violation was not willful. Council may order suspension; provided, that revocation shall be o?dSred upon the third%uch violation or offense. No suspension or revocation shall take affect until the licensee has an opportunity for a hearing before the Council, a rouneil Council, or a hearing examiner, as may be determined in action calling the hearing. Such hearing shall be Council upon written notice to the licensee served in certified mail not less than fifteen nor more than thirty days prior to the hearing date, stating the time, place thereof. As additional restrictions or regulations on under this Chapter, and in addition to grounds for revocation or ORONO CC 63 (4-1-84) - f j t J 4U .-'-/ Cods or 3rsrJ05. tS-.s follouir.a si-.all 2!‘--4^dr“ror sGon action: (li ohat ths -icsnsas auffarac or nir^i^enuegal acta aeon Uesnaad prsniass anrslatad to t-e sale if Sir- wine^or Ucuoi: (2) that the licensee had <now.edge o. of bee-# - ,,^on o^^^Tiises, but failed to reoort the such .llegal acts failed or refused to |So%r«e %Uy with coUci U i-es-a,ating such au iTcUllVreri4riaSVer ‘’^s;pu\\rc heal--:h.-safety, or v/elf are . I. corporate Applicants and Licensees. A corporate the extent of suen intere . . pach either individuallv or and show the number of shares held ^oroorata licenseebeneficially for others It is the duty of s:lP‘-SK“l|a Uvl£HH-ir- be deemed equivalent to a transfer corporation, and any such ^^Ji^^/rutereit of sha% after any such change in ownership or „r iting and unless the Council has been notified "^“oflicer has approved it by *PP5°P“f5® reasonable time^ examine !^te*r78t°th!ch "pe/sonV ot?er than the upo^*"us Se\%^"nfn*a-tio^'th^rrihygV n^h^ of shsr ^a corporate licensee or any change of ownership of of of anv other licensee has actuaxxy .te -i i,, a.^ affttot the iSfHs-HH ?%aa.s ™ notice to the licensee Subd. 5, puplicate_Licenses Duplicates of^^. 5. Duplicate uicenses. — -- without licenses under 'o4':^fr ‘P5p«„”!l4Ui;s;a« u°Inli"=faction by the Council^ upon ^«*^*’*£ S2 00 for issuance of r, rpU^cVt\^ "Al^d^ft^re\!te^„slV s Clearly marked duplicate . subd. 6. posting. All licensees shall conspicuously post their licenses in their places of business. OROMO CC (4-1-84) L- ^vl I ■ ' r ■ 9i 340A.4L5 LICZNSS RITvCCATICN CH 3USPEJISICN. T^ie aurncri:'/ -- ^rr. . ... -*•- _ _j .•«;- ^i^ant-af ?ra’’ a.-'^or suscef.a r^r up to ou aa/sperrm.. under rnis cnapcsr s..a-_ . .. sv*aw^ . or revoke the license or pern irr.ccse a ci''--^ —..cc »o exceed S2.000 for eacn /.o-ua—a -^ or permit holder has failed co ccmpiy witn an apoxicaoie statute, rule, or ordinance relacing to aiconolic beverages, suspension or revocation takes effect until t.ne ^ permit holder has been afforded an opportunity for a Snd» actions U.57 to L4.69 of t.e adnmisttattve procedure act. This section does not require a po:.i■--ca... conduct t.he hearing before an employee or t.he of-.ce or administrative hearing. The issuing aut.nority or tne commissioner may impose the penalties provided in «.nis sec..on oH r«ait UcLee wdo knowingly sells aloonoLic beverages to another retail licensee for the purpose or * retail licensee who purchases a.conoiic oeverages u. retail licensee for the purpose of -'“ale. HIST:1985 c 248 s 70: 1985 c 305 art e s 15: 1985 c 30. s 1 , 1SP1935 0 16 art 2 s 3 subd 1: 13pl98S o 3 art Is... 1-8- c 152 art 1 s 1; 1957 c 310 s 12: 1988 c 534 s . IJo 340A.4L6 LOCAL OPTION ELECTION. Subdivision 1. Petition. Upon receipt of a pet.-ion signed by 30 percent of ^he persons voting at the .asc c-t^ election or 200 registered voters residing whichever Is less, a statutory city or home the fourth class shall place before t.he voters of the city the question of whet.her the city will issue intoxicating 1-q.o. licenses. . Subd. 2. Ballot question. T.he question or t referendum under this section must be on * Iiust allow the voters to vote either 'for License 9 Subd! 3. effect of election results. If a . . of persons voting on the refere.ndum question =’’® license" tne city may not issue intoxicating ..q until tne results of the referendum have been revets ^ubiiquent "eotlon where the question has been submitted as provided in this section. Subd. 4. Certification to seccetacy of stale. The deck or recorder must certify results of a re eren j,„j unSer this section to the secretary of state within ten days **'*suhd'^ S Challenge of election. Where the results of a rd«;nL under this section are DATE: TO: FROM: March 25, 1991 Mark Bernhardson, City Ad=iaist;rator Mel Kilbo, Chief of Police SUBJECT: Administrat: •'■e hearinffs, liquor viola-^ions On Friday, March 22, 1991 I spoke with Chief Dean Mooney of tho Golden Valley Police Department reference their procedures in license matters. 4 He Indicated that they had run a sting operation after jj0-tting complaints from citizens and found a number of violations in their off sale liquor sxores. The clients pled guilty to the criminal charges. Under their ordinance, they must notify the license holder not more 30 days or less than 15 days, of a pending case. It must be a personal service, they generally have a police officer deliver the notice. In their proceedings the City Attorney presides over the wTifj the Council sits as a jury. The City Attorney swears in wittnesses aind the Chief is usually the first witness. He describes the incident and the facts thereto and whether or not the licensee pled or was found guilty of criminal charges. In their ordinance the Chief must also decide whether the violation was a willful or non-willful one. It it be a willful violation, revocation in their ordinance is mandated. Very few willful ones come to the attention of the council and if a non-willful one is fouund to be warranting license action by the council, it is a mandatory sentence of not leas than 5 days. The timing of the days off is negotiated by the Chief of Police and the licensee jiwH after it has been agreed upon, the Chief sends a letter to the council indicating the days of suspension. ■V. ' I:?* ■ • • memorandum TO:Mark Bernhardsor. FROM: Toro Barrett DATE: Ji:n0 20, 1991 RE:Liquor License Review Mark, as wa discussed, there are two models for finding facts and granting a hearing which the City might want to consider. Zn one model, a city officer or employee, or a member of the city attorney's office, could convene and hold a hearing and then make a recommendation to the full Council. In the second model, the City could retain an independent hearing examiner to take evidence and make a report. Currently, under Minnesota law, there is no requirement that an independent hearing officer be hired by the City. Any hearing should be preceded by notice and by offering the liscensees the opportunity to appear with an attorney if desired. A transcript of the oral testimony should be prepared by a court reporter and documents used in the hearing should be Kept in order. A brief written report summarizing the evidence together with a recommended disposition should be sent to the Council for final determination. ZTJB522 w TO: PROM: DATE: *D •» r _ . flavor and City Coun.'il-A ^ Mark E. Bernnardson, City %.:r : n ; s t r a t \ June 12, 1991 SUBJECT: Sewer Pond Permit Request - Level 1-1 ^6 % C/,% ISSUE - Determine if Council would concur in a submission for a permit to set the level in the old sewer plant property pond on Old Crystal Bay Road. INTRODUCTION - As you a aware the C:cy operated its own sewer treatment plant off Old Crystal Bay Poad for about 15 years until Metro Waste put in a pump station that al leviated the need for it. {Orono's sewerage now is Wayzata and eventually ends up neat Shakopee.) pumped into tne interceptor at at the Blue Lake Treatment Plant When this was abandoned the water level controls remained in place. The drying out because of the drought lowered the amount of water. As this level in the pond became lower it was felt appropriate that an artificial level should not be maintained, but that it should go back to the "natural" level. The original sewer pond was created in part out of the existing wetlands and in part out of the original dry land surrounding it. Part of this "naturalization” was removal of the weir control structures that maintain the level this past fall. The City additionally began to use the dry part of the pond on the west end for its composting site. DISCUSSION - As the pond dried out last fall a few of the neighbors began to inquire about the lowered level and had an interest in restoring that to the original level. This issue was again raised this spring and the City discussed the issue with the DNR representatives in both the "Water Section" and the "Wildlife Section". After some rudimentary survey work done by residents and discussions as to what types of water levels would be appropriate to maintain a good mixture of wildlife and vegetation, the City staff feels that a water level approximately 3 feet above the deepest part of the pond would be an appropriate top level and that the weir structure could be modified to retain that amount. According to DNR's 1 979 aerials the entire sewer plant, even though it was manmade, has been classified as a wetlands. (It should be noted that the potential sale of the property was not necessarily contingent on utilization of any part of this area.) In order for the City to set that amount at this point would require a permit from the Department of Natural Resources. Informal discussions indicate that would be approved. The permit would be conditioned on the following: With DNR permission, being able to lower the level in rdec remove the snow composting that currently fence exists and t n e there. a n c e O L Ability to alter the level in the future with DSR's permission to prevent overgrowth by cattails and other fluctuations to handle certain wildlife balances that may get out of "wack". The City has looked at the issue of liability and feels that on balance the general 2 feet of water with some dry areas while any existing liability problem would be substantially less than a liability problem if the City were to restore the original 4 to 6 foot water level in the pond. Some of the neighbors who have used this area to observe waterfowl, particularly migratory waterfowl, do appreciate the opportunity to have sufficient water depth to allow them to come in there. It should be noted that there are other places in the community that these migratory waterfowl can utilize, however they are not as easily accessable to humans as the sewer plant. In this light the Park Commission along with the Planning Commission and eventually to the City Council is reviewing if the City should maintain ownership of the pond itself even though the City may sell off the balance of the property for lots. of the permit for a level of 3 feet ALTERNATIVES - 1. Concur in the submission above the lowest level. 2. Amend and adopt the level. 3. Direct the area be left to a natural level with the weir structures removed. 4. Removal of the dikes. 5. Table for further discussion. 6. Take no action. RECOMMENDATION - It is recoimnended that the Council concur in the Staff recommendation for submission of the permit to the DNR for a maximum level of 3 feet above the lowest point in the pond subject to the conditions outlined above. Higher levels may increase the liability concern and the cost of removal of the dikes would be inordinately expensive to make it even "more natural". (In addition it should be noted that construction of the pond actually raised the bottom level of the pond about 1 1/2 feet above the surrounding wetlands.) PROPOSED MOTION - Moved by , seconded by , Council directs staff to submit for a permitTo DNR at a leveF^f approximately 3 feet above the lowest point of the pond and modify the weir I-h' ¥h I '* W.\ ;K-: ▼ 5tructur€ to accommodats this hei9^^ subject to the conditions outlined above. Ayes , Nays cc: Mike Ellis, Brad Peterson, George Must, R2G Old Crystal Bay Rd S, Wayzata t- ■ -.-i r' 1 *:• ^1.1 ?/? % TO: FROM: OATS: Mayor and City Council # Mark E. Bernhardson, City ^dministritop % June 13, 1991 SUBJECT: Spates Avenue - Alteration Attachment:A. Council Minutes 4/9,'9J B. Suggestions/Memos From When We Considered Spates in Relation to I960 Shoreline Application/ Toberman in 1987/88 ISSUE - Determine if Council desires to make mod;rications to Spates Avenue in response to concerns that have been expressed over the years regarding traffic on that street. INTRODUCTION - Since at least last year, as minutes of meeting noted in Attachment A, nd f<-c a considerable amount of time prior back to 1 987 when le original consideration of amending the conditional use permit at 1960 Shoreline was entertained, as minutes of meeting noted in Attachment A, neighbors have expressed a desire to do some dead ending for Spates Avenue. There was a commitment back in 1 990 that the City would look at it once the operation at 1960 Shoreline was up and running. DISCUSSION - As noted in Attachment 3 there are 1 ways that Spates and Railroad Avenue could be altered to reduce the amount of through traffic on those streets. A related item to traffic cutoff is not only persons trying to jump the intersection of 15 and 51 from the west but also people traveling south on Brown Road to get over to 15. in addition considerable traffic is generated by existance of a city facility, which should be reduced when the city facilities are no longer here. It is estiraaved that the creation of a cul-de-sac, engineering and etc. will be about $5,000 not including land costs. theAny cu1-de-sacing of the street should be predicated on willingness of land owners tc donate the right-of-way for the cul-de-sac . In another related note, wh the City has not been questioned or requested to provide mor maintenance of the Spates Avenue crossing of the railroad ay be a potential issue in the future and may be a cons idei. ax on to determine the best way in which to handle the situation. ALTERNATIVES 1. Direct staff regarding the preferred cul-de-sac arrangement. 2. Indicate that no change is desirable at this point. .— rI I- p. 3. Indicate any tinning for a change. 4. Table for further discussion. 5. Take no action. RECOMMENDATION - It is recommended that Council give staff pre 1 itninary indications as to what would be acceptable to tnem regarding the design and whether it would be appropriate for the City to pay the estimated cost to provide it. Additionally Council should indicate requirements they would make as to conditions for cul-de-sacing Spates they do the following: A. Contact neighbors - who's willing to donate? B. City to decide share in cost. C. Impact on response time - emergency agencies. D. Based on recent upgrade of 15/51 intersection providing turn lanes and potential ease in use to monitor use of Spates Avenue and report back to Council. E. Location of municipal facilities. F. Available right of way/rail way. PROPOSED MOTION - Moved by , seconded by Counci 1 direct staff regarding Spates Avenue, tial direction with staff further developing a preliminary plan with a public hearing to be scheduled of the neighborhood to consid' t*~e alternatives. Ayes , Nays cc: Department Heads MINUTES OF ORONO COUNCIL MEETING HELD APRIL 9, 1990#1495 RODNEY JOHNSON 13740 WEST WAYZATA BOULEVARD PRELIMINARY SUBDIVISION RESOLUTION #2788 Mr. Johnson was presenr for -his r.acrer. Bernhardson explained Mr- Jonnson s subdivision. * c: •->orocosa. fcr a rwc -ot V.T Mr. Johnson asked why he was snly r approval. Bernhardson inforried Mr. Johnson of the City's requiring a two-step approval orocess for subdivisions. arv Doxrcv It was moved by Councilmember Goetten, Preliminary Plat Approval 0, Motion passed. Councilmember Nettles, seconded by to adopt Resolution =1735, granting fcr Rod Johnson. Motion, Aves-1, Navs- #1497 G. TOBERMAN 1960 SHORELINE DRIVE CONDITIONAL USE PERMIT RENEWAL Mr. Vern Larson, Mr. Toberman's Associate, this matter. was oresent for Bernhardson summarized the history of tne use for this property. He said that the question is that since the conditional use has lapsed, can it be renewed. The City Attorney has indicated that renewing the use would require a use variance. If Council wishes to approve t.he renewal, Bernnardson suggested that the matter be tabled pending further research by the City Attorney on the legality of such a variance. Councilmember Nettles stated that he resides near this property and is opposed to renewal. Nettles had voted in favor of renewal last year due to the imprcvements that had been made to the property. He said t.hat nothing has happened with the property since that time and it has become a nuisance. He said that a commercial use is not in keeping with the neighborhood. Nettles thought that the property ought to be classified as a residential property and dealt with in that regard. Councilmember Goetten objected to the sale of motor boats from this property. She believed that the Council had provided Mr. Toberman ample opportunity to develop the property. Goetten concurred with Nettles that the property should revert back to a residential zoning classification. Dan Crear, 1980 Spates Avenue, stated that he is against the commercial use of this property. Mr. Crear stated t.hat he would not object to the original use which was sail boat sales, with no - 7 - : ‘t MINUT2S OF ORCIIC COUNCIL MELTING HELD APRIL Pr ZONING FILE 11497-G. TOBEHMAN repairs. Mr. Crsar read a she too objects to tr.e corjnema- u^e. -...o. - ^3- 2nJ .IculV:=s.-l ^^ ^ ^ 'QD) •v '^=»a- D0.L:*0vec znd^ 4^1. •Conunission Minutes or / wnron is whv it Tobernan was asKinc too .tuc.n .£• --oheV-ianwill not sell. He did not want the City to bar. Mr. .oce^an "if Ihe Council "^re^corii^^n^^^ the conditional'I SS; o.- cn. pr=pe-y .owners .n ^-1use be renewed, most oc t.ne propei^i-y -. .- -- -- # So«es Avenue Should be dead-ended." .Mr. Crear a.so^sugaesbed / that as part of the renewal approve ./e as.ed -e C.-.,. counorl t Require'a high level of exoelxence =••’= -Vl=P®- CO require a high level of exceixence Vow''-Ihe” fences i^rroundinrt.he orooertv are broken, tne paint is peeii.ng otr or the building Uid* the landscaping has not oeen <ept up. Anothe^ K’ « fhat an inc-edible bat oooulation has ceveloped SSd«neati the eaves. I hive had .ore'oioolems wit.n bats in oy IhS than I have ever had before. If I walk at sunrise I can barely get out the aoor oecause -ne -ats flying by to get to the bacx of that ounaing. ^ . 1 ' ^^ z^WiidZ izdccsns zo cnsMayor Graoex asxec t.ne a.-----ne/ — chon!'* ..w® ' ienv the concitionai use —.„.vai.pj7Op0-cy snoux^ ^ - Citv Attorney Barrett said, "That is my dilemma with this prop,r=iJf "t°Jou/d see._to oe that t.he .grandfathered, status of oSis’eqSInirJ. :“ld^l«er“ne tSat^tne^nderlying roning, wnioh is MlidenlialT applies and we could then compel the owner of t.he property to conform. One of the considerations keeo in^ mind is that there has to be some use or woe property, i^lu'^may wish io ask t.he applicant to discuss his intentions for the property with staff." It was moved by Mayor Grabeic, seconded by Councilmember Callahan, to conceptually deny the renewal of the conaitional use permit/variance and ask the applicant to provide tne City plan for the property within thirty days. Motion, Ayes-5, Nays 0, Motion passed. #1500 BSIK CZLMS 4050 BIGBNOOO VARIANCE present for the review of his application. Bernhardson provided Council with information regarding this - 8 - t'.;. ■, s ft* •'*' -••••- 1 “I -a ■ J KA AVC p 1 (4^ 4»* .. .. • __ i_ ■ 131 _ or vACArci WMCn lMtM6 « (9<€3 «AatI0 mM€tn SI /I 4 ** * »L > 10 '*o~3gggy-1wmfmm or y*CAm iOSiiCCM lAltf M SI cv^» or <r*arro ■ov«cm iMciMC JkW 9' f I e;- TO: PROM: DATS: Mayor and City Council June 13, 1991 SOBJBCT: public/private Roads Attachment: A, Public/Private Road Discussion 4/5/90 B. Loren Klitzke Letter Date 6/11/91 INTRODUCTION - Mr. Klitzke has indicated an interest in having Oxford Road converted to a public street. As outlined in Attachment B. INTRODUCTION - This request represents the ongoing concern of certain private streets regarding their desire to convert to a public street. DISCUSSION - Attachment A summarizes the issues related to the pubiic/ptivate road issue and it becomes an issue of whether Counci 1: 1. Desires to convert any private streets to public streets upon request. 2. If so, any criteria for doing so. RECOMMENDATION - It is recommended the Council indicate it they further desire to discuss this during the summer of '91 and if so, when. PROPOSED MOTION - Moved by _, seconded by _, Council direct Staff regarding the issue of conversion of private road to public streets. Ayes , Nays _. :i. 1h k TO:Mayoc and City Council Planning Ccranission ;!cnb*:r3 FROM:Mark E. 3cjrnhacdson, Ciby rtdniinis^-.act DATE: April 5, 1990 SUBJECT: ?rblic/?rivatc Road Discussion Attachment: A. Public/Private Roads Draft Memo Dated 1/12/90 ISSUE 1 Provide Planning Commission and Council the oppoctuniry to discuss prilimina-il/ the issue of pubi.ic/privace roads and whether the City should undertake a poxicy cnange re-ate- wO private roads in the community. Issues related to this are as follows: RetainCurrent Policy of Private Roads - Ability to extend to > ighboring/new subdivisions - Rccuests for varying widths - Establishment and enforcemenr or land regulations - Conflicts as to level of driveway/road requirec Convert to Public - Cost to City (capital, raainentance - surrace cleaning/repari ) 2. If direction is given to undertake a policy change, comments regarding the following issues. Criteria for conversion • Required upgrades before acceptance - Financing - Required consent prior to conversion - Level of development - Timing/Phasing to accomodate Voluntary vs. Required Future subdivision options Scope of Comprehensive Plan Amendment offtmtrodDCTION - AS noted in Attachement A the , nubllc/Drivatc roads and addressing it has been me that has bueu SiSeuM^d occ..ionally since 1986. There iV/te'nTcna regarding this issue and recent subdivisions and extens ons together with related problems have again piqued the issu.. This draft memo was circulated to Council back in January and the t rc' •! ■:[rh - -■■'q- '■ *• b‘' clacrd as an it'jn for acrnda di------3- -n’T "3lanninc Coniaission ai«=:o*:inc.discussion at a ^oiOw ------------ nrsctissiON - The ouc=os>> of this discussion itcsi is p a--=“ ana =lanniAg Commission ;o -schangc ideas cnlacco :o cnis toolV Tt is hooed that the majot issues have seen de.inatea, bSt liease feel'Etee to hring other issues that you may .ee. relevant to the issue. cc;— m & Zoninc Aclminisv.^stor if/V: Administcatot Glenn Cook, City Engineer I LI h' V i;- t ^!-\I r II. I .!ayor and City Ctur.ci. PROM:Mark E. Eernhardson, City Adminiscrator DATE:January 12, 1990 SUBJECT; Public/Private Roads Attachment:A. Private/County Turn Sack Memo Dated 12/16/86 3. Private Access Over Private Right-of-Way Memo Dated 12/17/87 C. City Administrator’s Information Dated S/13/38 Excerpt Public/Private Roads D. Extension of Public or Private Road Dated 10/16/89 E. Excerpts/Coraprehensive Plan F. Ordinance Excerpts G* Criteria for Driveways Roadways (Public/?rivate) H. Private Street Inventory ’ 7E - Determination as to whether the Council fe...ifore means for allowing conversion of existing p to public streets. desires to ivate roads INTRODUCTION - The City Comprehensive Plan, as noted in Attachment S, was established to encourage the construction of private roads in the rural area. This, however, has been an issue of concern as noted in several of the attachments to this memo regarding private roads. In part, residents feel that the one service all receive is the maintenance of the street in front of their house and that they are having to pay extra to maintain those streets through their private associations while those who happen to be in other parts of the communities have their streets plowed for them. DISCUSSION - The concern regarding the private roads has arisen not only in the context of the public/private area but as you may recall recently in a number of subdivisions in the creation or extension of a private road or the need for access in some of these areas. These include the following over the last six months; Wayzata Country Club extension Fox Bend - Design Hear Lane/Hi11 extension A. Carlson ** Indian Creek Deborah Drive/Speed bumps The issues, in part, ate related to solving problems adopted before the current ordinances however, even the current ordinances and comprehensive plan, as noted in Attachment F, are in conflict as to what level there are supposed to be private veways, private roads and public streets. In addition there is concern with each subdivision; / c a. ) The width of the paved roads depeodir.g or. the nuo.her served, which ca.’t he nore easily dealt with as puolio streets. b. ) The governance of right-of-ways. c. ) Public and private roads right-of-ways as noted on Attachment G. d. ) Maintenance of those roads and the means to enforce maintenance and upkeep. e. ) The speed limits and the ability to enforce traffic regulations . f. ) Ability of city personnel to enter upon those private roads, etc. g. ) The need at subdivision for creation of homeowners associations, the filing of those covenants and other necessary documents there to. h. ) Different homeowner associations on connecting private roads as to maintenance. i. ) The feeling of homeowners that they should be able to do as they please on "their private roads." Attachment B gives a rough indication of some of the problems and places were there are multiple driveways off a common artery but without any street designation. Attach.ment H represents an inventory of the current number of private roads. CONVERSION TO PUBLIC STREETS - The costs entailed in a conversion ace three fold. Capital costa to meet city street standards Ongoing snowplowing maintenance Ongoing street maintenance for patching & sealcoati.ng It is suggested that because of the variation and caliber of the streets being built to standards that varied or did not exist in the pastf that a condition for any conversion be that the street be brought up to city street standards and that the cost of analysing that together with the actual cost of fix up and inspections would be borne by the homeowners or their association. Street Plowing and Maintenance - The ongoing street plowing if all the private roads were converted to public streets would entail the addition of one person plus an additonal vehicle for the plowing fleet. This is estimated to have an annual cost of approximately $3S»000. It is expected that this additional person would probably not need to be added to staff for a year or lE- two Aft»c 5 ot lo y“ai3 t.-.ara would additional r-.au att^'tta ov-c these streets and being able to jaintain then wou.a b- substantially less than the current individua. er:oc .3 o. homeowners without calculating in their organizational costs. the Seal Coating/Patching Maintenance - In addition it is estinated "tandacds. (in /act, those that ate brought up will not need such maintenance for 5 to 10 years.) ___ iof Private Streets/Roads - Any conversion program should hot -^eq^tlHonTTt si-cn trot p^ate to public should^ the homeowners association desire to maintain it private^/ .hemse^ves should the City choose to allow converstion. P.titioninq for Conversion - It is suggested that it require^ Aijorxby ""ol Tne "FTomeowner ' association to have it__co^nverted^. 3h%^"\Vat does nor:;istVu “:oull7e=yuite the unanimous consent of all the property owners abutting hat prope.i.'/. petitions would require meeting City standards before the Ci y would accept them. Level Of Development - In the case of certain Public streets such li3 "gTclcey"’Iiake Road ’a certain number or lots needed to be built ncior to the City accepting it. This however, requites street to have a homeowners association and provide SSHl that level is achieved. Acceptance after construction of the road would eliminate that need. Financing Of Oogr es - The last question is whether the City is wIlling^to^partT .pate in the financing of these upgrades. At th® VrWent^tim ? is unknown what impact this would have and Sich would be involved in each upgrade and whether the City uemid be willing to assess those projects on a pooled basis. 2!ty could eVtablish a revolving fund for such based bo"2 monies to b^ approved and assessed back to the property mi» could en?lil substantial administrative work but if desired Mu*d be undertaken. The City could bond for such projects based on an estimated need and special assessment. y<«ina o* conversion - Staff would recommend th* /ysf®," I I* -srj;rj'e,r,r /^ofTvecsions ne<*d to be submitted by i April or !!!?V..r to all^ 0«Xr r turnover of that year in advance 3rthr.“o.^lowin7 season. This would allow time for an analysis and construction of any improvements Ho bill to undertake this. i ^>lan Direction - If there is a pOi.icy change to Cotnpt-n-nsi —.■ •,a^o ’~3*--oets to public and that any new aibdrvisions would have the option of either being public or «iva^^iS2n c?nsttSlted (or the City could require all new fubdivision streets to be public) that it would be appropriate th^t the comprehensive Plan be amended together with any appropriate amendments to Implement that in the zoning and subdivision chapters. This amendment could be done as part of the Citv c“vi«w of its Comprehensive Plan amendment in MlatioMhip'to the transportation and sewer chapters sent out by Metropolitan Council. ALTERNATIVES X, Further explore the conversion 2e Table for further discussion 3. Take no action. 4. Choose not to undertake. becommen DATION - It is recommended that the City undertake a Drooosal for (inversion of private streets to public streets and that staff bring back a proposal based on any further discussion ^ht rouncil mav hav-. Cnee a general outline of the plan has S«n eSnstd^red this would bo submitted as part of the Comprehensive Plan amendment to the Planning Commission to initiate the necessary amendment. PROPOSED MOTION - Moved by , seconded by _, that the Council direct staff to do further work for the proposal of conversion of private streets to public streets. Ayes —, Nays cc: All Department Heads t-- I4i ■i. :-.i- ■ : ■ Kr T f‘r-k' i'Ilf. m- i\< %fr f% ■f V ;y . ■ m-afc- fe. ' * '■fe,. #v 1?^, f f? W: f'f n-:ir"-- V f* - t ‘11 -riGffiKaT n Mayor and Cirv Co-r.c;. Planning Con*.n:.5a-on , ~v • PSCM Mar^c Bernharoscn, Cloy Acnin ;arr aror<ix. DATE:Daceinber,- ■>Q, 30 SUBJECT: A. Private Roads/Councy Turn 3ac.<^ 3. City Attorney Opinion Dared 12/33/30 ISSUE - Presentation of information relative additions to City owned road system. to potential DISCUSSION •* The Citv has for a nunber or years, as notec in ito Comprerien'sive Plan, limited the City expenses by utilisation of a secies of private roads to service ne-.v^ ce v e 1 opme n t s . Additionally for a number of years the County hasmaintained a fairly extensive road system in the - - -- -- the amount of City streets. ^itv of Crono in relation to The following information is proviued to give you the s-ope ot possibly upcoming issue over the next three to five years. The present breakdown as follows: - Stats Highways - County Roads - City Streets I4SA - lfl.91 Other - 36.44 - Private Roads 3 . ’ ^0 30.39 47.35 3.9 (This could grow by another 3-19 miles at full development under current zoning standards) Private Roads Background Occasionally there has been discussion of the City taking over various private roads, however except for certain circumstances such as "through roads" (i.e. Countryside (when completed) or Dickey Lake Drive) this has not been done. Public street plowing and maintenance is the one service all residents receive direc- and demonstrable benefit from their taxes on a regular basis - not only from transportation movement and safety but also from the aesthetic appearances of the neighborhood. The City has, in recent years, been upgrading the standards by which private roads are developed together with having some control over activities on these roads. It is anticipated that as persons from higher serviced, more urbanized communities (and even areas in Orono) move into the rural areas, there will be an increased demand for service in exchange for their "high taxes". Orono taxes would increase, it is probably a considerable cost savings to these residents to have the City do this. (For privacy purposes some may continue to desire the private road at the additional cost.) ^he 70s- of snowo Icwi-.o will o« rela-ively hicner as tr.srs are cul d3 sacs which are difficulr and tir.e oonsun.inc do clow. :i broccht uo do sdandards before rrrnover, -.he odhar naindenanoe due to low traffic volune snould be relacrvaly lower than otner local thru streets. The dodal could increase liry riileage by 17- 33 "j and could possibly require 1-2 additional people at a •din ddiU«»• County Roads , . As you may also be aware tnere also has oeen a study done at t.'e Stata level, starting about three or four years ago, regarding t.he turn back of certain roads to other levels of government. The State has numerous roads that they do not feel^ fid the criteria for being State Rears and should ce appropriately turneo bac.k to Counties. The Counties in turn f ee j.that there are roass that either should be given to the state (such as the Crosstown 6*2 and County 13) and others that really serve only local coiniQunity needs. Sased on a study done in 1976, Hennepin v.oun>./ has designated the followi.ng as ones that they feel should be turned back to Orono. Tonkawa Road - 135 North Arm Drive - 131 Bayside-Fox - 84 South Brown Road - 145 1.76 2.73 4.33 2.30 rj. %■ % f: In addition it is anticipacad thac North Shore Drive (Counry 5-, between 15 and 19 may also be turned back to Orono (North Shore Drive - 31 2.5), with possibly the County taking McCully and oossibly Old Crystal Bav or Willow. The total mileage of these add up to about 13 miles, which would increase the City's maintenance responsibilities by at least 23%. It is anticipated that this wouid'necessitate the hiring of at least one additional pecs.on in the Street Department together with the addition of another vehicle for plowing or contract with an outside firm. The current issue is the amount of funding chat will come as part oC the turnbacks together with the standards to which streets would have to meet prior to turn back. It is anticipated during 1987 some of these issues will be addr ssed and that action on these may be taken in the '38 Legislature. However, the City apart from being a member of municipal lobbying organizations or having contact with legislators, may have little to say about it. (Tha City may be able to more efficiently maintain the roads than the County.) RECOMMSNOATIOtl: While the impetus for City takeover of these is not great, it is recommended that the City begin discussion or how to address such issues should the demand become demonstrably greater. It la suggested that a more complete analysis of takeover costs be analyzed should this issue be raised together v4tb requiring any turnback to meet standards and the appropriate level of funding for County turnbacks. Tn ;» . <: WiL t!^ » I*. r%w • M -r ^ «i 7 ^ j ^ ^ ^ U •/ Infoc-ation cecariing uses- wocl: to c9V0lop .TiC r 0 acc requests fer tumcac.:*^ 3«,3 -o accent « •• a •: >: I ^:3 c B — ^ rcaJ isaues and -c ze cost: esci.oa'as <T ^ ^ •*^ V •#* *> « 3 C • * •w ▲ ■ * <« /V3 tiLm,kvij&i Ir•«I i i' . -I A 5-— K / / T Mayor and Ci-’/ N-o-r.c.- •i ■ ■•• FROM:Mac!< Bernhardscn, C;-y Aor.iniatr 2--r. DATS:Oe'.'^"ide- i"'' ISS* - af'''a«55 cv®’’ 3'ioiic Richc-of-WaySUBJECT: PC^-^ace AC-esa ov,. .aw-.v. Attachment A» Wendy Weihe Letter Dated 12/3/9 < B. Orono Letter Dated -/v-r/oc C. Baldur Par!< Read Merto .^ate- 3/ -w/ d! Baldur Par'-c Read Mer.o Dated 3/4 A ___ m _ . _ MM iM 9*E. Grachics o: Selected iitreets Map*of Public/Privata Streets» • ISSUE=Pt=vision of inforoacion - V,' ceamunity situations rela-.so to ac.as. a..o --c 3. oateraining City policy, ts'jardiag ha.-.dli.-.o o£ taase c.a-.tsrs INTROOUCTION ^ _ -3---= ms —-3 - ' v a t e 1 v - As noted a7 ' puS^iC Right --e i2.^retu«r|toble;y^^^ ^i'n^niinfrdeVel'opmJnrVt^^^^^^ 197/*/ a “guest taat'taa city undertake rtp- cUpplng “ 0*rV sl'ljat^on 'of ^^Ma”e'’ aeVess"”' oV near 5ru/;iga?-on«rh=«-'/i^ aftirely unigue. .s noted on th2 mips it applies to tae following locations: 8- Baldur park Road - S 1/2 Sec. - Oak street - S 1/2 Sec. 6 - Lyman Avenue - N 1/2 Sec. 2 - Dakota Avenue - S 1/2 Sec. 26 - Woodhill Road - S 1/2 Sec 2 - Bracketts Point Road - S 1/2 Sec. 11 - Wlldhurst Trail - Highview Lane - N 1/2 Sec. - -ura:^ no right-of-way or public easement. i:iU;id*«.;r"on casco pomt Cir=le and Road Vine Place Long Lake Boulevard Elmwood Grandview Tonkaview Ai - - -^ ■. r-' n ,• S’ i.* I - 3irch Lane - Ivy Place - Chippewa - Bavviaw C a^'fvate to Public - The Ciry dees have ricr.t-cf-way under the ooce^.cently alasrad ocivijs streets fac rsad and utility • asamants. In i^lected cases it has hesn indisatad by tne City at the time of subdivision that when it becomes a connecting the c<tv wi^^ take over the orivate street as a public one Minwinp^blUally. These include: Countryside 3rive Devcn-kelly Weedhaven Drive (together with numerous otr.ers) . The City did take over Dickey Lake Drive under a similar arrangement this past summer when tney completed the requirec work based on a 1984 approval. 0. Private - :io Association - In addition the City has private streets”wnere no homeowners association exist? or the entire coadwav is not under the associations conirol as tney -/ere olattad/develcped in advance of current private road regulations. - Jamestown Road - Woodhill Road/Edgewoed - "pence Lane" - Hollander - Walters Port E. Easements - The areas where private easements are serving more“tharT”t^ properties but which have no names or formal association. - "Lydiard" Lane (the road off North Ferndale where the City has no right-of-way. In thi: situation the City Council has directed staff to work on correcting it) , . .- "Pink Palace" easement off Shoreline serving 2050 to 2080 Shoreline - The "Homestead" off North Brown - Extension off Fox to the west - Extension east off Spring Hill serving 745 to 76o - 2^Bxtensions off North Ferndale serving 625 to 763 - Extension off Fox between Willow and old Crystal Bay Bay serving 2620 to 2650 Fox Street Thi« whol« dUcussion do.s ei. Into the City's ongoing =3"=®'" tt9«tdin9 its streets end tcanspocetion ptoaran (strategic goal »7) . 0 ■: i if vr’ N- DISCUS3-0N - The initial alternatives rv tarring =aldur ?ar< ?.cad ara ~o uT" in the letter sent to Ms. ’.veihe. It is expected intary association, given the tenor or tne neighbvi. will *not acccnolisin the desired objectives. It is possible .lat the City would not even receive a 133% petition. The City currently is reviewing its recuirentent to provide accesa to certain properties where it has right-cf-way. (This becomes a variation on the Slaughter case as to the mandate to proviae ’legal access'* when a building permit has been issuec.) ALTERNATIVE - , • ^ i ....oLxcy Aitsrnativss • Th8se ar0 outlin6d in wn6 but”Tn light or the otner situations otner a..e.. may come to light. to Ms. a t i V e 3 HESTINC ACTION - . - ^ 1, Acceptance of staff information anc d discuss at a future date. irecting staff to 2. Establishment of City direction on the ma information. rter based on this 3. Table entire matter until future meeting. RECOM.MENDATION - It is recomnendi STscuss theTr concerns related t ounci.. in.».a^^yded that the o this item and based on that Staff will bring it back for discussion az tne reoruary S, -.33 Council meeting. PROPOSED MOTION - Moved by __, seconded by __. that ha Vi tiQ d i scus sad the matter table the issue until its rebruary 3r 1988 meeting at which time Council will give start genera- direction in relationship to these issues. Ayes __,Nays __ m —*--*■ ■. r /lTr?lC{i|ii€Ti: r C. t' I- :r PUBLIC/^RIVATS ROADS - A number of residents rron tr.e Hollander Road"atearira7e beerTlncuirin^ about the ocssibilir/ of conversion of their private road to a public street. Star- has inoicated that presently the City's direction has been to keep the private Streets private, howev*«^r, that should they desire to convert the street to public that perhaps they should get into contact witn the other homeowner associations of private streets to approach the City Council as a gr^ p, rather tnan as individual streets. They have inquired as to whether the fact their street is not a cul-de-sac but more of a circle route, would have any impact on their being differentiated from the others and have a greater possibility of a conversion to w public street. our indicationiiliisgggiisps 25,000 to meet those standards. / r'*MRpnRTATtON tOBAN transpqrtat tdm policies 2. ✓ 4. I local streets in the urban area will be owned and maintained by the Cl*"*! B<9f* • land use and street uss density of'the urb neighborhoods is relatively high, the Citv will ^vide public street access to all urban properties'. City responsibility for .roper maintenance levels will ensure passable, all-weather streets availeble at all times for emergency vehicles and for general public ingress and egress. all urban properties should be directly f -e. by the public street system. Urban density development is not appropriate on narrow or poorly maintained private roads. significant exceptions to this rule are in the case of a planned residential or commercial development having private maintenance personnel, or on sensitive laJceshore lots where two homes could be served by one common private driveway to reduce hardcover and ' oographical probleas. URBAN STREETS WILL BE CONSTRUCTED TO URBAN DESIGN STANDARDS. All urban streets will be paved and of sufficient width to accommodate the number of properties being '* served. Intersections and driveway aprons will be designed and regulated according to commonly accepted engineering safety standards. Street drainage will be designed to utilize 7..isting natural drainage systems and to av^id direct runor^ into the Labs. CURB CUTS AND CPIVEWAY LOCATIONS WILL BE LIMITED FOR TRAFFI': SAFETY. new curb c :ts and driveway locations will be sttbiect to performance standards relating to sight access, but the number of access points and the location of allowable access .-i:.. be limited for public traffic safety purpoais. out STRBBT PARKING WILL BE STRICTLY IMITED. . parking will be permitted on narrow streets v. at hasardous locations. All urban developm^it must provids adaquats on-site parking facilit. s. /76 r IBA ^ ^4 f 1980Thus* in one notion, thru-traff .c aovener.t wi^l be increased in speed and safety while environroettally sensitive areas will be protected from degradation. bi L 3. ORONO WILL ACTIVELY PROMOTE A SCENIC PARKWAY SYITEM TO DESIGNATE THOSE ROADS TRAVERSING ENVIx.jNME’^TALLY SENSITIVE .AND SCE!IICALLY ATTRACTIVE AREAS. The intention of the scenic parkway system is to provide a special designation connoting the typically narrow, curvy, slow-speed character of these roads. Scenic parkways provide special vistas of Orono's natural amenities and are best suited for relaxing unhurried travel. High volume traffic, commuter traffic, and commercial traffic is not appropriate on scenic parkways because these users do .'iOt benefi. from the attraction and the physical nature of the road is not conducive to efficient thru-traffic movement. Because of natural topographic limitations, scenic parkways will also continue to provide local property access and limited collector road functions. 4. ORONO WILL ENCOURAGE IMPRO^/TD TRANSIT SYSTEMS AND INVESTIGATION OF ALTERNATIVE TRANSIT MODES. Orono will support innovative approaches toward providing -■‘ns- portation alt 'natives to the pr'vate a This include: such concepts as ti. and bicycle trails, para-transit, i :d bus lervice, and investigation of 1. rail transit. 5. ORONO WILL SUPPORT THE LAKE MINNETONKA CONSERVATION DISTRICT IN THE CONTROL OF SEAPLANE OPERATION ON LAKE MINNETONKA. The existing level of seaplane operation is satisfactory to Orono. The City will support the LMCO In their monitoring of seaplane operation and in any reasonable changes in regulations necessary to prevent seaplane conflict with the primary boating use of the lake. i.c'i;v<SPQRTATTQN ju::e, 1980 »% SCENIC PARKWAY scenic parkway is a designation and classification used ireaa of the City. The scenic parkway is typically a narrow, cur//, slo ipeed road which provides access to recreational areas and special it scenic attractions. High volume through traffic and «s not appropriate on scenic parkways because t.hese users do not benefit from the Attraction and because the physical nature off the conducive to efficient through traffic movement. Because of environmental Sensitivity, scenic parkways cannot be rebuilt into higher capacity rollectors or minor arterials without adversely jetting, the scenic quality of the road and/or the abutting landowners. Because of the natural topograpny of -he - , icenic parkways also provide some of the traffic and local access functions of both local and collector streets. JURISDICTIOM: COUNTY OR CITY RIGHT-OF-WAY WIDTH: 50-66 FEET CTgggTS Local streets are public streets that function to Provide * cions with collector streets are controlled by stopping the local s-r traffic. JURISDICTION: CITY RIGHT-OF-WAY WIDTH; 50-60 FEET DEAD-END: LENGTH WILL BE LI.MITED BY PUBLIC SAFETY CONSIDERATIONS emwaenr nOAD A erlvate road is a privately owned and privately maintained in ?h. rural araa or within a plann.d •m4« be conetrueted and naintained to city standards, f"* oJiLities ;^ite an ennenent for public ingress, egress an. access to all properties <oad to tha’^banafitting landownars and their invitees. w, will ba locatad on plattad outlots intended for joxnt and several owners P ay all tha banafittad property owners. JURXSDlCTlONr ' HOMEOWNERS ASSOCIATION WITH UNDERLYING EASEMENT TO CITY maximum SERVICE* APPROXIMATELY TEN RESIDENTIAL PROPERTIES right-of-way WIDTH: 30-50 FEET DEPENDING UPON NUMBER OF USERS DHAO-ENOt LENGTH WILL BE LIMITED BY PUBLIC SAFETY CONSIDERATIONS lik r/7 v*;r >. • •-f i tran<;pqrtatiqn V<Z, 1380 PRINCIPAL ARTERIAL A Principal Ar-erial is a grade-separated, high capacity» controlled access highway designed to aove vehicles through an area, not within a community. Principal arterials have no local land use access. The only principal arterial near Orono is that portion of State Highway 12 that becomes limited-access east of Orono's eastern boundary with Hayzata. INTERMEDIATE ARTERIAL An Intermediate Arteriax is a controlled-access, ■oderately high capacity highway designed to move vehicles between cities and, in Orono's situation, between the free-standing growth centers and out-state cities west of Orono into the metropolitan area. Intersections are limited and controlled. Land use access is intended to be limited to major traffic generators without direct access to residential properties. State Highway 12 is an Intermediate Arterial through Orono although many access and intersection characteristics are typical of a minor arterial or collector. JURISDICTION: STATE DEPART.MEMT OF TRANSPORTATION RIGHT-OF-WAY WIDTH; MINI.MUM 130 FEET FOR TWO LANE HIGHWAY MINOR ARTERIAL A Minor Arterial is a controlled access, moderate capacity. street or highway designed to move vehicles within planning subregions and between adjacent subregions. The Lake Minnetonka Ring Route is a minor arterial functioning to move, principally commuters and truck traffic, from the western Lake Minnetonka communities into the urbanized areas of the Twin Cities. The minor arterial route channels traffic away from Lake Minnetonka to State Highways 12 and 55, and in the near future, to a direct intersection with Interstate 494 ’n Plymouth. Land use access is intended to be limited to major traffic generators and local street intersections without direct access to individual residences. JURISDICTION; HENNEPIN COUNTY DEPARTMENT OF TRANSPORTATION RIGHT-OP-WAY WIDTH; MINIMUM 90 FEET FOR TWO LANE HIGHWAY COLLECTOR A Collector street functions to collect traffic from local stremts and aove it to neighborhood activity ters or to Intersections with minor or intermediate arterials. Local Lind use access is permitted bat is regulated as to location and number with direct access to be . . avoided whenever alternative local street access is available, intersections with other collectois are often controlled with signals or with four-way atop aigns. Traffic usage is moderate. JURISDICTION: COUNTY OR CITY RIGHT-OP-WAY WIDTH: 60-66 FEET * Trs ,vr' ■ ■ pri' «CITY Ol' OFOMO - PRIVATE ROADSoe-:06-IMDIXPO.PONNtPTP Luan TYFI •URIACING NItiTU TRICRNCSS TYPE BASEWIUTII TUICKNESS YEARCONST.YEARSURE.URBAN OR RURAL SECT REMARR9 •IIf•* 1i1a-4 SO*ISIS 2341 22*3*Cl 5 - 100% Cr. 26 8-i9B3 1984 Rural miifp Pi C-7 •75 2341 22*2-Cl.b - 1001 Cr. 26 o*1970 1980 Rural llfe-'.•) fgv' p' ■m«*k am 1-1 1920 CIrvlatiM Br •20 2341 24* il CaUa ArlM I*'-:.tryolte Pc f-4 2341 22* 24* I. •■-» 1-;-^ ci.b - 1001 Cl. Pckotp y Pobortli Priy 1-1 P-2 720 2200 Cl.5 - loot Cr. 6*1970 1970 Rural '•’>“• I ifc'.- v» 0-4 Mt«Mo0 Itllo U J-9 m tm r-s froodi Crook kr Vioooli Crook Ctr 1190 1090 1920 fl'r*fe'. f'<>te: fropoli tak% Pi 0-S so* 1S20 Cl.5 - 100% Cr. 20 6*1961 1981 Rural ipliy fim Priy a U2S 2141 24' itPiPtPPPP PobP t-s SO* sso 2141 24*2- Cl.5 -26 6“19B2 1982 Urban 100% Cl. S:L*l 2SS0 2341 2* ife Cl.S - IOC' Cr. 6-1979 1979 Rural g?‘-,v ^9- •P •■ ip.-*' 1 n^i f'-'- m- i IK-* CITY or OHOIIO - rniVATK KOAUSlainM.loaItlOTl LlMGTl mi lUirAClNQ WIDTH THICKNESS TYI E BASEWIDTH THICKNESS YEARJOM8T.YEAR6UMK.URBAN OR RUHAL SECT■Mfc r«n Bo*4 2040 2341 24*Bo«4 B»1 1610 11093525 24* iMteMk OKtva 255 2341 24* tssraa.’tfaiari . ^ SO* it 11*300 . ll 2341 s • 24* 2*Cl.5 - 100% Cr. 26 f 1 j79 1979 lamfvtam Clrel* «-4 40* ia«]2341 26* 2*Cl.5 - 100% Cr. 2b b-1977 1977 Urban i«M tiM tlkt*so* 9S0 tyiUr* IM4 L*a 2200 ifllakiAkBsAa ___If. C1.5 - 1001 Cr. .*-1 l -l< u (a 1 RKMARKS UlUt€ ^ MoU •mu r«sa ftm •ortlifftto Booi 909th ttrMa MA« 1-1 1.-) 2341 2*Cl,5 “ 100% Cr e- Cl.3 • loot Cr i-1978 560 dntmii IMIII^ ftrlTO Bmimf am ■iiftmi Cirolo 1-4 ISO iOO 2341 710 24* 2>* Cl.5 - 100% Cr. 6*1978 1-1 mg y : • Urban 8ural 400 2341 24* 1-3 1120 2341 24*2"Cl .!» - 100% Cr. 30 €•1978 1978 Rural 1-5 60*1174 2341 24'2*Cl . 5 28 8*19 78 Urban HurAl « •CITY OK OROtIO - I'RIVATC ROADSniDnno.000mOTO UH6TI TYFI SURrACIMGUIDTU THICKNESS TYPE BASENIDTII TIIICKHESS YEARCONST.YEAR URBAN ORSURF. RURAL SECT••iM CMrt 0-1 SO*€$0 2341 20*2*Cl.5 - 1001 Cr.22 6-1982 RuraliiMfd ailid i-10 47S 2341 24*2-Cl.5 - loot Cr. 26 tj*Urban fllVM Vlw tel.*loss 2341 24* fMtl«W0« Im«i-i so*1230 Cl.5 - 1001 Cr. 24 f 197b Rui al Ilikdfidl4 BMi E-1 so*1700 Cl.S - 1001 Cr. :u b*19BI Rural tear Um Horkli 1100 2341 24* tew teM tevkb teak fan teai B-l so*1300 Cl .5 - 1001 Cr. 20 b*1970 Rui a 1 MUk* Oak Ctrol*r-s ISOO 2341 24*2*Cl.5 - 1001 Cr. 26 6-1976 Ut ban Maalkataa telm 1m10-S ISOO ^teatellt UOf*S50 2341 24* NyaOoara toai so 140 Cl.5 - 100% Cr. 24 6*Rural Ma warn 1-3 II. •! Chan Ckaaa) 2100 Cl.S - loot Cc. 20 24 Rural te tete 10. Of WOlarO) 1.-2 SSO Not te tete 0-1 ISOO REMARKS Not on MSA Map li« 0i If. Wwm idl \ • prr7^/In *** PRIVATE ROADS *** URBAN AREA ^ OF PROPERTIES SERVED Casco Cove Church Lane 9 6 Berrick Circle Lafayette Ridge Court X a) X a) Maple Avenue Pence Lane Walters Port Sugarwoods 3 5 23 X a) Stds at tine of development RURAL AREA - Over 10 Abingdon Way French Creek 12 X (•»■ 3 French Creek Circle) Hollander Road X a) Bunt Farm Road % Lydiard Horth Farm Road Orono Oaks Waat Farm White Oak Circle 10 10 11 11 X a) X a) 7., -- - - -■■ v DOES NOT MEETS STDS. MEET STDS. V X X X X X 0 ■ • % . t. * • • # • • % • r :*■•*■ >>.■ . V - / S!>'. ^ •' i V r.?i.?ii -.-i r' •P'^r.-:.V { rA.tlC \*j> > i/.'■'.^'' • ■ • u. • <- ■-«A . .••y • f»*«*i** ••-, ' ’•* **’ f • , ' ♦ •%■# • »*« ••• •. • • « - : **- .--‘1 L’ iXT*^**> . • 5«>N -••-•. •.••• ■• ■■ -■M'\ ■mp aft' Sii ISSOB I. Catagoriet ot pclvote streets a) Privataly aaintalnad Mts99tM/cxi piblic right-of- nay b> Private - to ba public wtMn baoQBa "through” atraata c) Private • no association/ Outlot bald by ona resident d| Private aasMnts/croea aasiMnte. Hot outlets/ no aaaociation a) Private streets developed to private standards 2« Straat planning 3« Bstensiens 4J590.e IT .T» ;7\ rs ^ ‘j: L-A ’/ 'J rRmOE HM6 ajRRQ/r SITLThTICN HoMBoiaiers, generally Idct a hoBieowners association, ftaintenonce cost is not always shared equally, or done on a tiniely basis llcinoMiers maintain Sane as 1 a) as 1 a) Take Outlots when subdivisions of property occur Hcanowners asaoclaticn generally eiist and aaintain. Issue of street that oonnocts two hemcowner riationa. Htsiatance to oonnectlng/ designing a road that is "ly rosJ” to other private roads. Cooperative if agreeable. Sane aaan*s attenpt to charge for tstenaion, can ba aonewhat resolved by a Osclaration of pir>lic aooess or the City eserciaing underlying easements where they exist. ALTTO4ATE PRIVATE REMDY Requ i r e/encoor age formation of homewoners associat icvi rtone Same as 1 a) ^loourage formation oi ... o%eiers asaociations. Encourage it to get necessary rights to maintain tione Amend standards to be different Require as part of siixSivislon extension at no oost or specified amount. ALTEWiATIVE PUBLIC REMDY Convert to public street. Bring ^ design to standards if needed and maintain at public expense Hot generally an issue unless a question as to when roads are going to henr— piblin. (Brought to standards on oonverair^ ) Hot a legal issue apart from political Issue. ‘.■'i I'I-c- •^■i'I:K.' & ♦ §:^ f-^K:. ip l^i. . -1 ‘ -, iiV ' V'- .• p:.. •., .. V- ■.;.: Jr - ' „ »#!•••“,'-*••• • Id**} . - ^Jv!„ 7'\ ’ IP i -, •• j ^ v« fe^if - ^"-4 tl V••'^•^*•«* t »^' *iiiiiiiiii^ te'-- - r -' - ■ >*l" » • «•<»«« «• *«i.*«* M !'i: "..»• •«• •• ,• . »-•.«...* "Ia.', f'l^l^r:. issue 4. Stmlards 5. Dt«i9n 6. Road Mintenance - plotfin9r MAl coAtinq 7. Scrviae levels 8, ftifocoMwnt, signaqa etc. oimcrr STTUTATIOt^ ALTEWIATE I>Rr/ATE REj^rov Level of qoinq from driveway to street. Attitude •*IT« way I want it“ - Including special designs Desire to lessen "standards” because its not a public street. Allow them to do what they want oc further asfiert/info as to City's authority in this area. Lesser/altered standards as an option for private roadSr Informing then that they need to be brought ip to standards if converted to public street. a) liuneowners Assn - (IB and l£) Shared per bylaws. Only done if majority/all agree fc pay If not, and in state of disrepair City exjuid have done k assessed Encourage honeoaners b) All others - No assn - (lA, IC lD)flay not have authority depends on street - no formal to do %«ork fDfJchanlsa - Rights of City to Ajintain/as:.cs3 tnay be Linuted. If not any asscssifxmt must prove benettt. Depend on homeowners assn contractor. Requirei. schedule, enfocoe requirements where applicable or ignore entirely. a) Assn establishes b) Legally can enforce ciily City standards c) Attitude that private road - Polloe Dept can only acme when invited. City ordinanoe passed strengthens/ clarifys City legal position a) Require assn deviations get Get City approval b) Specifically i*ntorce only City standards or c) Only be involved in significant ALTERNATIVE I1AM.IC RfMH>Y Defirw level of pulilic road at over 2 or over 3. L?ss resistance to City design City iuys - plowin*^ etc, City pric«’ity list Set by City/enfocced - No questions as to City's authority to do so. events resulting in an emergency F li- !<4* ir;?-' PA?'.’. rrv.-. ^.. Vf Tor From: r ^ ^cninQ Acministrs-orJeanne A. hatuow.f . , „ 'cs;- o’la-’-'-'C S Zonir.c Adnir.istrateMichael P. Garrror./ .nSo- r'.a.- - Date:February 15f 1990 subject: Private Outlot Poad status Review AS a result of discussions with City Assessor, Paul Snith, ** •• ^ r03QS IH tri0 ClC// outlots . . , _ ——-irsiAfe list o* private road outlots which description, year ^ ^^v^iew^oV whether ^City files contain we*^can verify a document number, and a status code. » ?a!lp?yer. This is the case with the following private roads: Wear Lane (south) Landmark Drive Oxford Road Hollander Road Other anomalies exist as noted below: Although Co- vside Drive was apparently intended to he a -.wlic road and was platted as such, I am ultimately oe a -.^^w Man,^^ ci**cle Manornot sure that that was the intent with Manor ci.cie. ?itcle was also platted as a public road. Consequently, neither H.nor Circle nor Countryside Drive have a P..D listings <» caiAin /"ftiirt west of North Brown Road, was platted as MtloV)^! DickeV“Vk* Edition. However, ‘he County has 2S5ir a..'li..d «%» for this c'ou't isIt would appear that the County believes that .uuiem cou.c a public road. 3 Outlot A of Lautanne Woods, part of the North Ferndale o’rivate road complex., lists the City as taxpayer. The concurrent and adjacent proVertV ownernriveiie Drooertv owners Pitman/Fazendin as proper y and taxpayer. Clearly the County is not being consistent with assignment of tax status. Private Outlet Hoad Status Review February 15, 1990 Page 2 of 2 Of the «e private -^itlot road systems identified, the following data applies: X, status and the1 97 of 48 have correct privateCity has underiying road and util y easement documen tn hand. 2. 11 of 48 are not supported by easement and likely were never required to underlying easement to the City. 3. Of the remaining 10: - 2 are rcoent subdivisions, status not yet assigned . 5 ate clearly misinterpretations by Hennepin County of the City’s intent . a. Manor f!'rcle and North Ferndale Conclasion ~ the r:.“\n%^^u\iSrUerenfs%%‘L%\^"on"fUe.‘° It is !«y recommendation city's private toadiounty records into compliance with the Ci.y s privac. intent for the following roads: Wear Lane Landmark Drive Oxford Road Hollander Road Salem Court Outlet Ar Lauranne Woods hSxd teigii. He probably shouldn't hold our breath. I am also transmitting a copy of this memo and documents to Pub'ic Works John Gerhardson for his files. • r > .lii *• '3? I' i J Vi- f: i.ife 'I v> *h »r I K- I I- .■ S'li; I .' »■ ■ .f V ‘- Vi.'. ,■■„ "Private Outletada - ciry or uronw(Ciclua«t private driveway out lots serving 1-2 users) SIGNED STANOAItO ,.s. PRIVATE OWNEF/TAXP;.VER ROAD i UTIUTY COUNTY SOMIM ptB l/2b/89 • EASEMENT DOCUMENT STATUS rmicunoi ticAi bobd. IMJ. • DISCRIPTfOM PILED P.l.D. »WtE . . . . .. .. . . . . . . . . . . . . . . . . . . .—. . . . . . . . . ... . . . . . . *109« 19B7 02-117-23 24 0013 WoodMll Ave MSM Aaaoc./MSH Assoc._ _ _ _ _ _^_ _ _ _ _M^t Ve^f^d- - - -^ 37a a. OUtlOtB t/C, EBllay OrMn 1978 03-117-23210019 Colin Drive J.P. Earllng/J.P. Earllng Ve« Not Verified 03-117-23 21 0020 __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ -_ _ __ __ _ _ _ _ _ _ 334 3. OatlotB C/D, The Bursary 1978 03-117-23 22 0023 Devin lane Nursery Homeowners Assoc. Ves Not Verified 03-117-23 21 0013 . . .. . .. . . . . . . . Nursery Homeowners .".ssoc, ■ "■! — ■■■■.^—- - - - - - - - * ■ J Ye* Not ViTifleJ 2. 743 4. Outlot k, Ablnodon Glen 1983 03-117-23 23 0013 Abingdon Way ^ _ _ _ _ _ Willow Properties Inc. ___ _ _ _ _ _ _ ___ _ ___ __ __... «09 3. Outlot 8, 8tron«hold 1983 03-117-23 42 OOM unnamed_ _ _ _ _L.ti. Bader/L.D. Bader_ _ _ _ _ _*«o_ _ _ _‘ - - - •14 4. a Netoo Bolow 1982-84 04-117-23 U x»»* Countryside Dr/ No Listing Hanor Circle __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ M3 7. Outlot A. Rolling noadowe 1984 04-117-23 21 0008 Hear Lane Estate of _ _ ’'** Verified City of Orono _ _ _ _ _ _ __ 401 i” Outlot A, Routeon Rddn 1980 04-117-23 23 0024 Ridgewood Circle P. Routaon/P. Routaon_ _ _ _ _ _yea Not Verified 2 00 I 1, Tract 8< Rtfi 1249 1968 04-117-23 41 0004 Unnamed Wm Ogreo Mo Mo file located Da Lindbloom 010 10. Tract I, RLR 1447 1977 04-117-23 42 0022 WLiie Jak Circle White Oali Circle Aaeoc. No Nothing In Pile 5 White Oak Circle Assoc. liai 11. outlota R. 8. C, 1988 04-117-23 43 0017 Relney r.cad Tree. To Be Private Rd Aesc Yea 5441455 I Troo* To Ee 04-117-23 43 0018 . . . . . . . . . . .. . . . . . . . 04- 117-23 43 0019 Tree* To Be Private Rd Aasc laaa la. Outlott a, B, Mtt AGGa me ^5-117-23 12 0023 Chclatlne Drive Bets Bldre Hoe.eowner# Aaaoc Yet * 05- 117-23 12 0024 . . . . . . . . . . . . . . . . . . . 5446380 Bets Bldrs Hosieowners Aaaoc ligi ^7! Outlet 0 1988 05-117-23 23 0036 Landmark Drive Estate of A. Minor Yen 5444193 3 Myaldo Londlng City of Orono 187 14. outlot 8, Stloleu** Add-» 1978 05-117-23 41 0021 Oxford Road Lynn Charlaon Yea Mot Verified 4 City of Orono Vo I 19. TrOOt ft •*!"• 135* 05-117-23 44 0005 Unnamed Pullerton/Fullerton Ho No file located 5 /tPfc Sr I .... .. uuiiot Ho*dtt - City ot Oi^uo’* 4 .'1. iS'^‘ % ;•., i'’i':i 1 k* i: 'in.' f^'V. V'*- f. sn IV.Oiitlot 1, Johnstons Froneh Loko Socood 9ddn 198)10-117>23 22 0017 French lake Rd H.J. Dayton/n.J. Dayton Yaa No veil fled 2 •40 It.Ovtlot Cf fronch Crook 196&10-U7-23 32 0010 French Creek Dr NED Inc./NED Znc.Yas Not Verified 2 7 S41 19.Ouilot •• Croon Trooo On 1900 11-117-23 23 0018 Crcien Tree# Rd Mlnlatora Life Dev.Yea Not Verified Toncfos toko Hlnlatora Life Dev. 411 M.Outlet Co Hilloion 1979 10-117-23 14 0013 Mlllstc>n Hd Irwin Jacoba/Irwln Jacobs Yob Not Verified 2 412 21.OMl.t. A, D, K, tolly 1979 25-118-23 44 0004 25-118-2) 43 0018 25-118-2) 43 0021 2S-118-2) 43 0022 Bollander Hoed Hlldur P. Hollander Yea Not Verified 4 terns City of Orono 919 22.0.tl.t* A t t. torth •ttM. 1986 29-118-23 34 0009 as-iit—a) 34 0010 lioith Streen Hd B. Cjrlaon/B. Carlson Yes 5l35HUb 1 444 22.Outlot A. My4..C.I960 24-118-23 41 0012 Wyndmere Hd Korn lloppe/Kern Hoppe Yea 4567062 1 1093 24.Outlet t. Raell Maitor 1907 26-118-23 31 0016 Knoll Henor Hoad PfcA Inveatmenta Yea Not Verified 2 P4A Inveatmerits 222 29.Outlet A. T..tl«ioe4 1970 26-118-2) 32 0016 Tanglewood Hoad tfeyne Hiller Yea Not Verified 2 Tan9lewood Homeowers 99 29.Vreet 1. tts 1410 1976 36-118-2) 32 0007 Unnamed J.P. Lawrence No**Not In (11.5 J.P. Lawrence 917 27.Ovtlot 1# Tho rom ot 1978 27-U0-23 44 OOlS North Farm Hoed The Farm at Long Lake Ho « • •5 tone Loko Marv Selbold 317 at.Ovtlot Ci Tho rsra ot 1978 27-118-23 43 0024 Woat Farm Road The Farm at Long Lake No t « M 5 Lone toko The Fern et Long Lake 1 Tin Adame 4Tt at.Outlot At CicNoy toko Adds 1982 No P.J.0.Salem Court County hae never aaalgned e PIDI Yoa 471041B B 911 10.Ovtlot it Fhillipo 1986 27-110-23 32 0010 Phi111 pa Drive Hary B. Phllllpa Yes 5135656 1 Moodlssd Torroco Nary 0. Phllllpe IM 31.» Ovtlot At Cordon Crons 1978 38-118-23 31 0008 Jaaiuatown Road Lorraine Nllchel Yea 44Q504B I -...id;:^ f ^i^^^ t fe-'f'i . '•) S' !■ [: *>;r iii r.' ! b’^"* ■V-; It.' If‘ W €' 'If im mi B- IS, •trlvate Outlet Bo«d* ” City ot Orono Lorraine Nllchel N 6C‘ ol ■ •»• 0« ttl/4 28-118-23 34 0002 J«oeotown Bead oe RHl/4 1288 Ontlot 8, Liberty Acrea 1977 28-11823 33 0009 Jamaatown Road . . . Landmark Const• Nothing In tt\^ *> Nothing in File J4i It. Outlet hf Craddock Ludatro* dddn I960 29-118-23 41 0012 Unnamed Richard Ledstrom Richard Ledatroro Nothing In riU 5 •41 21. Outlet# 8. c, luiitlngton 1987 30-118-23 43 0005 Hunt Fan. Road Huntington Far« Homeovnets fan 30-118-23 44 0007 . . .. . . ... . . Not Vsrlflsd Lake Region Properties 1130 34. OutUt 8. Valntera Moeda 1989 30-118-23 33 0010 Creekwood Tr.ll 40« IS. Oatlete 8 * C, HeCulley 1979 31-118-23 23 0010 Dcl.orol. hrlvc- 31-118-23 23 0009 Not Resigned Yet Craydon McCullry Craydon McCulley No****Not verified Hot Vciilicd Painters Creek Homeowners I Primus 417 17«OutIPt At Spruce Acres 1979 33-118-23 41 0014 Unnamed Geo Oegood/Clen Gr'^nLerg No Nothing In File ^ an 28.Oatlet 8.Levering*a 1977 33-118-23 41 0011 Woodhaven Drive Woodheven Homeowners Yea Not Verified 2 lOl*HoodAdUpa Woodheven Hoeieo«fners 1201 2f.Outlot 1 1986 33-118-23 42 0014 42 0015 42 0018 Silver view/ Silver Meadow Donovan Petereon Yes 5408209 1 Ovtlot C Ootlot 0 M«y«r Dairy 8ddn 33-116-23 33-118-23 Donovan Petereon 1024 40.Outlet 8,Peterasn Addn 1987 33-118-23 9*OooGolden view Dr Vogt/M. Hilbelink Yes Not Verified 2 lOM Outlet 8, rutur»an 2nd Adda 1967 33-118-23 43 0016 Golden View Dr Extension Hit 418 Oat lot k OutlOt 1 1989 33-118-23 34 0011 Wear Lane North 33-118-23 34 0012 Lillian Petaraan Llllisn Petsrsian Wear Enterprises West Enterprises 5269321 ;V-«» t'. ' ■ • . .. -■ 1222 42e •ufamooda 1989 34-118-23 21 0030 Sugsrwood Dr Not Assigned Yet Yes Not Verified 7 tto •42.TEUOt ns 1275 1969 34-118-23 11 0006 Unnamed Pordyce/Fordyce No No file located 5 jd I *Prlvit« Outlot Roads - City of Orono* f P: I hr 2M 44* Outlot i# Orooo Oaks 1978 3S-lle-23 33 0006 Orono Oaks Dr Orono Oaka Aasoc. Orono Oaka Asaoc. Tea liO verified 2 Ml •4S. Tract Ul* 1031 1961 36-118-23 11 0020 Unnamed Beyka/Boyke No No file located (No. Ferndale) bo I Mplattad 36-118-23 11 000«PR/l'K No Ho file located iM Outlot A, Laurent Addn 19B1 36-11833 11 0035 Felq/Felg Yes 466‘il68 b 1144 Outlot A# Janot Aoraa 1987 36-118-33 13 0009 Pit tman/Fazendln Yes 530b7l6 IIU Outlot A# Lauranna Wooda 1987 36-118-33 12 1ooBoyka/Orono Yea 1862846 lid 40. oatlet A. ralnwy View 1*77 36-116-23 13 0010 Unnamed Delahanty/Pflei Jar No Nothing in file 5 (No. Farndala) ill 47. Outlot 1« MAoflold Faroe 1980 36-11B-23 31 0008 Wakefield Road Warnar/Warne r Yea 4607511 1 ' 724 4t. Outlet •« Mckcflcltf 1963 36-118-23 32 0012 RuAnn Road Dayton/Dayton Yea Not Verified 2 reno 3r0 iMm CoiMtryiida Driv## In orIgiBal plat of Countrysido Manor, platted •• pvtelie rood* tstonnioM of Countryalda Drivo« In plat of COMtvyoido Moor 3od Mditlcnif ««■ plat tad aa public road, not as %m ootlotl Moor Clrolo« io CouAtryald# Manor 2nd Addition, also plattod no pMlie rood* not aa an outlot. Fllaa contain a taaynrary road aod atilitiaa aaannant for portions of tesiporary at ooat and. STATUS I 0 ** doMiriaioo approval raeorda indiesta an aaaaoant was to have h^sn fraatad# but ao aaaaaMOt docusMnt im in city fila. tta labdlvialOO flla Indloataa that# whila thaaa wara Intended and oovaaaatad to ba prlvataly ownad and aalntainad roadways, no rlyiaf aaaaooat oaa raquirad for aijctad. **** laaaoaat ia oitbin brtiola Vl of *Daciaration of Eaaeoents, Ooraoaata« Gooditiaaa and ftaatrictiona* which haa filed but of wbleb va do aot hara a aipoad copy in City filaa. 1. Road I Utility Casemorts on fila, docunent number i, on file Ownership status OK 2* Road & Utili y ba8e»*.ent8 on file Ownership Status OK 3. Road & Utility Easementa on fila, document nustbera on flic City llatad aa taxpayer 4. Road a Utility Eaaementa on file City llatad aa taxpayer 5. No file, or no clear record that Road s Utility Easement waa ever required or granted. 6. Multiple parcela, variable atatus. 7. No aaaignod yet. 0. other. m ^1 A •. Pfe- EJ-f^^ Hr i-4'r^-.r-/ » v/^ ’ t j iW'' \39fl. /-t:<-<L- -r.-v’/r^ -<Wir V. 3 ;i >;; > 1 I i J . .A1 I to- ■Mnr- Lv * ' P 'K If- fV ^:V- Si- i:;-f: m-u I'^y ' .' r:>;- i AW- i‘V,v;-- V 6691.: x' \/ % TO: FROM: Mayor and City Council „ Mark S. Bernhardson, City ^drninistratorV^' June 12» 1991DATS: SOBJBCT: Police Chief Selection % % Attachment: A. police Chief Selection Memo Dated 5/17/91 B. invitations to Contract Cities ISSUE - issue #1 - Establish a screening date Cor narrowing the number o£ fi’niTists for the police Chief from 10 to 15 down to 5 to 7 based on wri* -en reports from Sathe and Associates. Issue #2 - Determine which Counci Imembers are to serve on this connit€ee. INTRODUCTION - At Council's May 28r 1991 Council meeting Council author is^’Inviting representatives from each of the 3 contract communities to send a representative for the preliminary screening committee. However, there was not an appointment of CounciImembers to serve on this screening committee. DISCUSSION - Issue #1 Date for prel iminary Screening - Tentatively the following date has been set £or that: 5:ff P.M., Tuesday, July 2, 1991 (Note change from 7 to 5 P.M.) If another date is preferable, please let me know as soon a possible so that we may amend that date. 12 - Selection of CounciImembers to serve on the committee. Ciirren^y^we are waitTng to hear as to representatives from each of the three cities. As noted on May 28th in addition to Orono City Council and representatives from the other 3 councils, I iriXX be part of the panel and also am selecting John Gerhardson as the department head representative. ALTERNATIVES 1. Select a date. 2. preliminary screen group. 3. Table for further discussion. 4. Take no action. K^V. J ... w- W'Mb w. M-k ■■ m ■ ife'v:-'- : '''fp.;,.; RECOMMENDATION - It is cecornmended that July 2nd, aosenc any objections be established as the date for the screening and that with the cotnnittee receiving reports from Sathe and Associates byJune '‘Z^th PROPOSED MOTION - Moved by _, seconded by_, Council established July 2, 1991 at 7:00 P.M. as the screening meeting of the candidates and to review candidate profiles based on writ*-en reports. Additionally the Council nominates ____ and ___ to serve on that committee. Ayes __t Nays « cc:James Brimeyer, Sathe & 5821 Cedar Lake Road Minneapolis* MN 55416 Associates, Inc. V fe-:-'. pc..'mm "M 1 i K;-r-- ■m- ^hv- 3^‘’'4'Y' 9$if* S-i .i-v - iliv' r;. ■ •W; ri--. !??!?> S:' TO:Mayor ana -iny '^ouna: - FROM:Mark S. Bernhardson, Ciiy Adminis —M DATE:May 17, 1991 SUBJECT: Police Chief Selec'-ion Attachment: A. Draft Position Descripcion/Sache & Associ^ces Dated 22/91 B. Process Sci.edule(s) ISSUE - 1, Have Council consider whether they desire to adopt the attachment draft as the position description for the police chief selection. 2. Determine level of involvement for the contract cities in the screening and final selection process. 3. Appointment of Acting Chief for the period between Chief Kilbo's departure and the appointment and if applicable arrival of a nee chief. INTRODUCTION - Over the past few weeks the consultant has been KaTvTng'^'H^ scussions with individual Counci Imembers , contract cities together with department heads and members of the police (Sspsctment. Based on these. Attachment A has been developed. DISCUSSION - II - The draft position description has been presented to you to*~lise in assisting in the selection process both as a gioasursmmnt to candidates and also to market the job to prospmetivs individuals. Additionally you will note in a section that outlines goals in areas for the new Chief of Police to work in these are the result of the discussions and a more ^ofinitative descriptions of those will be provided to the final Chief candidates by the consultant and will serve as the basis for initial goal setting. 12 — Involvement of contract cities in the final selection procesTT As acted in Attachment B the contract cities or a representative thereof was going to be included in the screening of the candidates down to the final 3 to 5. Council may have them involved as a representative from each of those cities at that level and perhaps have all 3 cities select either a representative apiece or one from the three to be a discussing but non-voting of the final interview process. The Orono Council will b9 the voting body on the final selection. issue #3 Acting Chief - Given the June 30th departure date of SHisrm- -*- - • - -—- - -*- - - - - - -- III AAAb'o and anticipated selection of a new chief the forepart of August, it is appropriate that an Acting Chief be appointed for the period between Chief Kilbo's departure and the start of a new chief. (If the appointment is from outside the department, a start date may be the forepart of September.) . . ..J T-r 4^Xr-' iLTERMATI'/ZS - Issue #1 - Position Descrlotion 1. Adopt. 2. Amend and adopt. 3. Table. M'l\-l0 ?;■ Issue #2 - Contract Cities Participation 1. Have individual representatives involved in the screening to the final selection. 2. Have 1 representative of the 3 communities involved as a non-voting member in the final. 3. Table for further discussion. Issue - Acting Chief 1. Select one of the Lieutenants. f|:-2. Choose not to select an Acting Chief. 3, Table for further discussion. ^1" . = RECOMMENDATION - tr"N'-‘-wm Issue #1 - It is recommended that the information be adopted as presented. iwJ Issue #2 Contract City Inclusion - It is recommended that a ^'xeptesentatlve l^rom each of the cities together with 2 Council ^^•pcesentativeSf a department head and myself be involved in the preliminary screening from 10-15 to 3-5 final candidates based on T profiles prepared by the consultant and that each of those then select one representative to be involved as a non-voting member in the final selection process. The final interviews will be public# so they could attend anyway, and the Orono Council is the final decision maker. I- M -i' - A p--: w’--" -•- if‘-r ? #3 issue #3 Actir** Chief - It is recommended that Lt. Cheswick be ap^int^ as Ac.ing Chief from 1 July 1991 until a person begins as the new police chief. ^ ^ PROPOSED MOTION - Moved by'jL' seconded byB|# that Council adopt position description presented and also dPfect the consultant to include representatives from each of the cities and screen down to the final candidates based on preliminary interviews and that the contract cities use that representative as a non-voting aember in the final interview process. Further the Council appoints Lt. Cheswick as Acting Chief for the period fr> July til a person has begun as the new police chief. Ayes Nays<3 cc:James Brimeyer# Sathe & Associated, 5821 Cedar Lake Rd Chief Ifilho -r^1//X Avsiiriaixs. inc. CITY Of ORONO CHIEF OF POLICE POSITION PROFILE f ^Muaitv Hw City of Onto tm incofsoraHd offeetivo Jiouary 1.1955- Jl>o Ciw is lo^d on of Uko Mionsionlti oboot 15 mil« w«si of Minnoopola with » I . ^ m Q# Ciiv*s ^4 5 sqmr? miles of 50% is opSA wjtcr or of lo-d »«*> Of '■»“* tlw shortliM and 33% of the lake area is in Orono. The City of Orono is a third ring suburb in the seven-county met«c»iiian Twin Oties JJiS Minneapolis/St. Paul and is developed primarily bmuse MStbatie appeal, foitther with its proximity to the meiropohtan urban core. Tho City ia primarUy a residential community with a mixture of several types of hoiamg commercial district. The City totally surrounds two commumuea. SSStre lit. *«d subsmntiaily surrounds a third community. Orono if home to many of the metropolitan area’s top e.xecuuves who apprec.ate the ooaaBninity*s natural amenities. gld— TT. * Md ttoM Mblic woria). U »lio ta» » vrtuatew fl« w ioetf Pl«» “«*«* »f 0~“ “*“*““" * --------IP67, ^ ------------ rnmJtmm «kjh - Tte city was inoorpoiaied as a municipality In 1951 from Orono township Sddto w ^ usi.cw®s^sart ~on,ar<ir?K5r.."r!s^ ooometid poUoe servioa with Orono since 19$1. iA.\- i.^«oe( ausNtssoMK . cso« uua *>ao . v«NNf*poc.s. s^nnsscta s«i« • • ~x .-r. r V.- *><■ S f • ■fe.. |v :t "i?" e;' ► r.. ifr'-i & '. ■ ;>:c I," 1 Cir<' o; OronoPage Two Ullnnafiflra Beacii - This comnjuniry. almosi exclusively surrounded by Lake ^incoroorated in IS83 prior to the establishment ot Orono as a towosmp. tt SS a current population of 600 people in a half square mile area. It h» one a Suple part-time employees. While having many large older also is home to the Lafayette Qub, now a private country club whose predecwor, the »^Laf»em wm founded in IS82. .MinneionJta Beach contracts fire se^ice with the a^onJtoo^ inspection services with Orono. The City has contracted police larvices with Orono since 1980. np,>»i«rta«nl Snmmatae 1 Chief 3 Lieutenaiitt - administiative/pairol/iovestigative responsibiUties 11 1/2 Patrol Officers - petrol/invesilgaiive duties assigned as follows: 5 < General duties 2 1/2 - Specifically assigned to Long Lake 4 - Equivalents specifically assigned to Spring Park Spring Phrlt. ^S::Ss!sssss:£SJSi‘S£sssr tigoliaiioae with ite two bergeinint unita* ft-. - . * 1-^'* U '•''V ‘4:\i.?•;* !■!' * M- r ^ij.- . '•V V. /-■'r. K'U^4:-: h'x I’'/•■■ S® -• ■: 1^'.. "V t’r'lii-W011:4Ift "‘W. x>*m te/ ,*‘' U-f k Mw. *{■., *■V ■i« i3 City oi OrortoPafe Three (1991 Proposed) Cost 01 Base Service— % or Total 1991 Cost of Total 9^fvtce %o: liiiiL ^ of 1989 Port 1 and !I Crimes Loaf Lake Sprias Ptfk Mloaetoaka Beach Orono $104,890 $77,632 S 51.831 S5S3.518 13.3% 9.8% 6.5% 70.2% 243.491 278.826 62.289 553.518 21.4% 24.5% 5.4% 48.7% 21.1 23.3 3.6 51.8 Th^Pmiflne RMoiiM Bjh. plus five to eta yean experience io a responsible public stfety manaieiaew S5!£r M msi ^ be P.04.T certified or have the ability to attain certification, qualified ijMMld have famUlirity with smaUer police departments and have a special seasilivity to the aeeA of setai-mral communities. Sipeciai iperiiac es include; • Wofkiaf withia a multi**jurisdictional environment. • Deavaatrated affeetivt publie relaUons experience. • Developinf aad inplenenting budtets and mooitorint department expenditures. • Woridaf with and a food understendint of labor relations principles. • ia woridaf withia a tourist, saasonal atmosphere • with developing aad iaiplfBieBting a career devetopaMBt profram aad •dadaiiiar^ an aceiptable promotion i yttem. if CapahUUiea * SttMg leader with the ability to deal directly with elected officials. City mid other City staff. • daily f*M*«»*» with dapartmani personael in a professional maaaer. • difptpit— fairly, eoaitably. and in a timely matioer. m 1 f-Ik-%•-t- 1-•O' i ^■■i - ?v: S'.- i • r. Sr. A & I-' kS-: / ■ I r>^.' iii '■■t\, '“S 4=?>.- v'- %. I C\x)i ot OronoPag* Four• Eiablish procsdures and ;oiic:<s that «ff«c:iveJy maintain an appropnatichain*of-doniflund.• U wajibg to chwgf position alter receiving input from ail arena and stand by decision Good communication skills; effective listener; open style of management. Be a hands-on manager and effectively utiliie supervisory staff. Establish a high level of trust within the department and within the community. Be a teem player and involve department personnel in developing department policy. * Be t risk taker - innovtcive thinker. Cemmuaity/DefwrtaMai Frtoriiics • and adjust, where appropriate, the scheduling of deparmem personnel within FLSA guidelines to effectively meet contract service provision. • Evtlunte the need to cntablish an investigative function within the department • Flan and implement the depertraentai move to a new facility ' Work closely with representati es of contracting cities maintaining regula; ^oiaauiakatiOBS with those reprsHniaiives. Analyie the need for additional personnel. vitii Fire departmems providing service to Orono and the contracdog cicses. Update thtdtiei* Imerganey Preparedness Flan. ffMi daparnnental cnminand iinicxura and the need for a second-in< I vvBliMn the «f personnel within Orono snd to the contracting cities with gi«£r»etmblishini diiirico within the entire service area. rnntWtr impaet on dapartment of 1-394 completion and Improvements to Hwy. IX , 1 » 1 .. -iiS mwm City ot OronoPage Five Se; r Minneapolis. MN 55416 by 6/14/91. AA/EOE , ;i.?v. -1?' '•> ■’■ ?rv >■■«?:■'I*vm ^ :"^rs:?;:.wi;j;:. iSSf" {^'^- V- r^:"- >> . • • • iis’'■ ^ f&fv' ,.:; "i'* - * • _;.. ^*/5P'. -> ■ .?;-.-^T iltr O' ’-i-U'' •V.1- .'■« ■5 i *ii i \ \ j . ...ii D • Otmiap OX « O&tmlofmmt Intarvisy a - rnwim I * rntirviiw SBSStm FtOOBSA Ltv«i of Invoivcntnc <SUHOL ooirwcr crms a«¥tM Review ChiraeMrUtiei fi\ liof CrltarU Riviflw Havimt Htviti# Ik- 9^1^^ <ancicipi CtifmU ■rriM ts lo-is 3-S Coe riiMl aipcmnfciwii) on king pml RvprtMntativtts an scretninq pml »''^‘sys9^ mk _ ■ te Xiiawia# 3«s MnffeaaatfBU I aipCMflntAtiw froM tiM 3 OOHMitiM on 'Inal RmX V. ;:{-> a:ss; (tf Anri /Wmfim ^ / ' ' I *r STVT QCBC SOUOT (Tf Anv> Raviffw Davalop (Ot/Aaslse otvalop (0)/3ltvi«ii DavQlop fOJ .^lew Ravtcw aav\«i# DavaZop (0) Dtvalop (0>/Aajiat Otwiop (0)/HaviM Subait andartaka a# agraad to Atviai# Scrtanirg Scraan City Adaifuacraeor/ Aaaist Panal 1 OapartaNne .Haad Cuistim and Soocino Pdaaibly I PoXioa S4^rviaor «id I Patxoi Offloac Scraan ing City AfteLfiiatrator Partieipaca in rinai Pwi anoMandation to QMneil Oavaiop guaatik Soocing Offar ts Candidaea farticipata as Caocdlfiator (0| P" W-y 0 - Uatad ia taaa wiu ba 0(pticnal for ifv mI...... ■'/ * I i !#F<". wmt wV •»C'. ‘ ■ly II i? ic- :.Tv o o CITY of ORONO A % A \Iuiikiptti Offkcs Poit Omce Bo% fifc Cn^ Ba%, MinntfOU 5531: June 13> 1991 Mayor Robert Abdo City o£ Minnetonka Beach 3126 Old County Road Wayzata» MN 5^391 Dear Mayo At the Otono Council's May 2S, 1991 Council meeting, they Indicated their desire to invite a cepresentat:ve from each M r»ifcies with whom we contract police .vice to further assist the City of Orono in the selection process for a new police chief. This participation would be in two stages; 1 ) Preliminary Screening - Based on *^« f ^ — L ornf 1 1ess prep^red by James Brimeyerr the SfLp -ill select 5-7 ^individuals for final interviews. In addition to the three representatives from the /eri»irraf't cities the committee would be comprised of 2 orono Council members, John Gerhardson, the Director and myself. This ™«®ting is tentatively scheduled for 7:00 p.m., Tuesday, July 2, --91. .Ape for this has not yet been selected. participate in the interview and decision process. Final se^Laction will be by the Orono City Council. On behalf of the Orono City Council we your city^ ^rticipation in this process. Please let me know who your representative will be. Sincerely, k E. Bernhardson !y Administrator ■ffirmnwE-os-'OST • FAX^^nvosio t®:^v •1 J ftfr:fcv-'. • • ir p-..mfe;?"'-' WiM'? '■■-'] If*- &:' m,ite' o o A V >• &** CITY of ORONO ^1unh:lpAi ()(Tk:» Pmi Olftcv 0o% aft Cn«ul Ba>. Minncsou 55313 June 10, 1991 Mayor Jarome Rockvam City of Spring ParJc P.O. Box 335 Spring Park, MS'. Dear Mayor At the Orono Council's May 23, 1991 Council meeting, thay indicated thair desire to invite a representative from each of the three cities with whom we contract police service to further aaeist the City of Oroao in the selection process for a new police chief. This participation would be in two stages; Xp rTfii DD RocK^am, 1.) Preliminary Screening - Based on 13-15 written applicant profiles, prepared by James Brimeyer, the group will select 5-7 individuals for final interviews. In addition to the three representatives from the contract cities the committee would be comprised of 2 qj^qoo Council members, John Gerhardson, the Public Works Director and myself. This meeting is tentatively scheduled for 7:00 p.m., Tuesday, July 2, 1991. A place for this has not yet been selected. On behalf of the Orono City Council we look forward to your city's participation in this process. Please let me know who your representative will be. sincerely 2.) Final Interview - The Orono Council will at a (}3te subseguent to that, interview the final candidates, fhe Council has reguested that if one representative from each of the contract cities desires they could participate in the interview and decision process. Final selection will be by the Orono City Council. Mark E. Bernhardson City Administrator •reLEMONE-I73-73S7 • FAX •-HMSiO I .rfSLki m ... ri- s>’'-. ' r-i '• i K O o CITY of ORONO im % . \ *' i >^lullKip■i Office P(Mt Office Bo« M. Cn«a> Bas NU ommiu ;5:<1! June IJ* 1991 Mayor Batsy Swartwood City of Long Lake 310 Russell Lane Long Lake* MM 55356 Dear Mayor Swartwood, At the Orono Council’s May 28, 199 1 ^ounci 1 meeting, t>hAv indicated their desire to invite a representative from each rt$*^he three cities with whom we contract police service to 2^eJ£!r\*afat the City of Orono in the selection process for a m5 ?0iui chi.f. This participation would be in two stages; 1 1 Prnliminary Screening - Based on 13-15 written oroiiies, pre'^red by James Briroeyer, the arouD will select 5-7 individuals for final interviews. 1”?dJiii^rto the three representatives from the rities the conunittee would be comprised of 2 Orono Council members, John Gerhardson, the *nd nvselfe This meeting is tentatively scheduled for 7:00 p.m., Tuesday, July 2, 1991. A place for this has not yet been selected. M % vifiiii Interview — The Orono Council will at a h’t. subsUanV^^at. interview the final candidates The Council has requested that if one representati from each of the contract cities desires they could participate in the interview and decision process. Final selection will be by the Orono City Council. ,.u, citi?". r.niii;ieVo;rrhiV‘p^ro‘=/e\r %7eis%“\:?^ who your rapraaantative will be. nceraly. .lark Be B^uMardson City Administrator m r»nnwg-.l73-TM7 • nX’47>4M0 m TT r‘* ''#rwv-.y^.-.'fTT-r^;/-?^61391.8 5f? < • • t' a: . 10s raoNs Mils 80BJKT Mayor and City Council Mark E. Bernhardson, City Administrato June 13» 1991 1991 Supervisor's Contract City ■ '■*&-^V'te fej-: >• Attachment: A. Draft 1991 Supervisor's Contract I880B - Determine if Council desires to adopt the proposed supervisor's Contract for 1991. miROOOCTIOM - The Supervisor's Contract for 1990 was concluded ob' January l4, 1991. The Union initiated negotiations for 1991 in April of *91. 1 “ “fc. fe , DISCUSSION - A tentative settlement has been reached between the union and the staff and is submitted to the Council for its consideration and, if appropriate, approval. The changes between the 1990 and 1991 contract are as follows: 4% increase i Base Salary - Insurance - A. $20.00 increase to $231.00 per month B. Monthly insurance amount amended to be in with Patrol Officer contract Duration - 1 year concert AtTBRMATlVBS livv- te^:‘ 1. Adopt as presented. 2. If not acceptable indicate is not acceptable and staff would then undertake mediation with the Union. ■ Kite 3» Table for further discussion. mm RICOHNBNDATION - It is recommended that the Council accept the Supervisor's dontract as presented as the changes for salary and insurance are in line of those for general employees and that supervisor's pay is in line with the Comparable Worth program. PROPOSBD MOTION - Moved by seconded by _, the Council adopt Kjv - R fhe 1991 contract between the City and its Police , ^Supervisors. Ayes _, Nays mmWm^ei Chief Kilbo h0 0Mr:- ■■ ■y'i 4^ Im1 o. U i ItJ. Ik-J.4 Vm o-“ ■ 0V\0 ‘'' HliSTBR LABOR AGRBBHBNT BBTNBBM THE CITY OP ORoMO AMD lam BMPORCBMBirr LABOR SBRVICBS* IBC i.. ill. life- SF -'»vIte" -ABTICLB 1 P0RPO8B OP AGRBBHBNT MV.Vsfe V. w~~ This AGREEMENT is entered into as of June 24» 1991» botWMn THE CITY OP ORONO, hereinafter called the EMPLOYER, and Hi I LAN BMPORCBMBNT LABOR SERVICED, INC., hereinafter called LELS. WmMk.liiK Wri.-"'.? ."•• V--' f- 'toss: MMgkkg' It is the intent and purpose of this AGREEMENT to: 1,1 Establish procedures for the resolution of disputes concerning this AGREEMENT’S interpretation and/or application; and 1,2 place in written form the parties* agreement upon terms and conditions of employment for the duration of this AGREEMENT. 2 UOOGHITK p0r 2,1 The Employer recognizes the union as the exclusive xepresentative under Minnesota Statutes Section 179A.B3, Subdivision 14, for all employees of the Orono P.D. Supervisor iP' bargaining unit as identified by the Bureau of Mediation Services, certification of Exclusive Representative date December R|, IS. 1989. ca.. ♦99-PCB-3959, i&gl 4# •r-'-i ■ioaUjaL ife-M/'- m Isr-*-''"^Ir'-w-'hry f lifer Uwi,- q0r-:W ■•?•mr i.m tm^i: iV- fey 4^’ mm llffer;- (pfe-'"'’' te'!,;'®:Kr- m 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job clasSf the issue shall be submitted to the Bureau of Mediation for determination. AmCLI 3 BMPLOTBB AOTBOBITY 3.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower^ facilities, and equipment-; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 3.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. AITICLB 4 SAVINGS CLAOSB This AGREEMENT is subject to law. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. L.i ..^<13^: ..it nuv..■ .A.-Slit.:-/ hS’.' 'h ill- mt- 1%,.«. m Mm:f ■ •■ W.7 #1 • T mx - -,'?■>■ < if'.?-'.. ., ^ < .*.,. ■ ' ■ ■ :•.■ i’\- r-f?' ,:-> •i;-" /.•■' sife.'-'-' A 'te.'. »:• > •“" Af* ‘*^*‘ *1 ■^* ’ ASTICLB 5 OaiOM SBCURITY 5.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly union dues. Such monies shall be remitted as directed by LELS. 5.2 LELS may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the EMPLOYER in writing of such choice and changes in the position of steward and/or alternate. 5.3 The EMPLOYER shall make space available on the employee bulletin board for posting LELS notice(s) and announcements(s) . 5.4 LELS agrees to indemnify and hold the EMPLOYER harmless against any and all claimsr suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the employer under the provisions of this Article. AiriCLI d GRIBVAMCB PBOCBDORS e.i DEFIMITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 6.2 ONION REPRESENTATIVES The EMPLOYER will recognize REPRESENATATIVES designated by LELS as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. LELS shall notify the EMPLOYER in writing of the names of such UNION REPRESENTATIVES and of their successors when so designated as provided for by state law. yj J 'll <■' k fe^.P k % ‘^rV. pfe '"^V.fn- ►• ,'i !'"■•’ "^Pi-.ft® ® \. p^V'. ii,»5:Ifi'¥,;r ■■ &'■.•.*■'.-■ • - m-P^- if; l,*~'',-r-'&ir.; £P"m tr ^• VV te ^i«,. it-' MSii-, P.: -’'v ‘ b:t:S-;'. ^fc'-p # 6.3 PROCESSING OF A GRIEVANCE jt is rscognized and acc9pted by LELS and the EMPLOYER that th© processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employe^ and shall therefore be accomplished during normal working h ars only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal work hours provided that the employee and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determine that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 6.4 PROCEDURE GrievanceSf as defined by Section 6.1# shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall# within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested# and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER- designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by LELS within ten (10) calendar days shall be considered waived. PP'-;- . i •i ■4 J 'I*’ ■■r' w^-AkjS5c .ictf ' ,T- •' ' i »■ •k5:'v i{Si> ■■v\ P'V ■ '■TO,* ■ f.^- ' "> ... ‘liafe: »*-fep 2. If appealed, the written grievance shall be presented by LELS and discussed with the EMPLOYER- v< .signated Step 2 representative. The EMPLOYER-designated representative shall given LELS the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance, A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by LELS within ten (10) calendar days shall be considered waived. Step 3. A grievance unresolved in Step 2 and appealed to Step 3 by LELS shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971f as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances'* as established by the Public Employment Relations Board. 6.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and LELS, and shall have no authority to BMke a decision on any other issue not so submitted. J W: H. E::tVw B. The acbitratoc shall be without power to maite decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator ’s decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding or both the EMPLOYER and LELS and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and LELS provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 6.6 WAIVER If a grievance is not presented within the time limits set forth above* it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, LELS may elect to treat the grievance as denied at that step and Immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and LEL5 in each step. written I aU. u if ^t-yfe l^’r, ■ Ife-i"-' .:■ mV : ^ W:. ■it'ri’- ©-SS>? ■-,V= ’ - =?*•m--W$' rs''S~v 1^3..;^^,,«r ra-r'i',^s ■ k MrriCLB 7 DISCIPLINE The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: 7.1 7.2 7.3 7.4 a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. Suspensions, demotions and discharges will be in written form. Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. Employees will receive a copy of such reprimands and/or notices. gaployees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 7.5 Grievances relating to this ARTICLE shall be initiated by the ONION in Step 3 of the grievance procedure under ARTICLE VI. . ... ■ ■ , -wv -■ • ,-Tl f m' '3?^ fev. ■fest (r *.• ,' V'fei ■ ■ I*. IteA-'.. pr ■' re-.K m mt ..-il ■■ .:P-:5' ■;4 ABTICLB t UaiFOBIlS Th® city will provide all city-required uniform articles and equipment. MTICUE 9 SmOSlTT 9.1 Seniority shall be determined by the employee's length o£ continuous employment with the police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 Seniority shall be used as the deciding factor in layoffs when the job relevant qualifications bewteen employees is equal. 9.3. Vacation selection for one continous period will be based upon seniority up to March 15. Aftncu 19 81CK LBhVE 10.x Bach EMPLOYEE shall earn eight (8) hours of sick leave per month. 10.2 Each EMPLOYEE shall be allowed to accumulate sick leave up to the maximum amount of nine hundr d sixth (960) hours. 10.3 In addition, any hours over 960 hours accrued shall go into a catastrophic sick leave bank which may be used any time the person is sick for more than 30 consecutive calendar days. The maximum accrued in this bank is 320 hours and is not useable for severance purposes under Article 27. 1 j i f m ■ifc '^v'< •■m^ii-s:iit ®;, 0' . tee- > ' yjii'-, ■?:'. m^' ■:ife'jr ■ * t' "-’fc■'te# te ■’x T:. MtTICLB 11 VACBTIOH ‘lie;' fe.- ■ ' h’S ■ i';-;,; 11.1 vacation leave is authorized absence from work/ with pay, 9canted employees as outlined in 30 4 of the City Administration and policy Manual. The amount of vacation leave is dependent upon an employee's length of service measured from the last date of hire in accordance with the following schedule, except that new employees shall not begin to use vacation leave until they have been employed six (6) months; 11.2 Employees will accumulate vacation following schedule: leave according to the 0 through 5 years of continuous service;10 days ( 80 hours) 6 through 10 years of continuous service;15 days (120 hours) 11 through 15 years of continuous service;18 days (144 hours) 16 years of continuous service;19 days (152 hours) 17 years of continuous service;20 days (160 hours) 18 years of continuous service;21 days (168 hours) 19 years of continuous service;22 days (17t hours) 20 years of and over : continuous service;23 days (184 hours) 11*3 The maximum carry-over of accrued vacation from one calendar year to the next is 120 hours. >1 i Ti a pp^' ; V wm ’ *' iii;- mmK: •■•'v. fei;^iSI& »l!- fc --':.. V.- '7- V^. '-• ' ->» _ > ■ lip- *v 11.4 Vacation leave shall not be earned by any employee during a leave of absence without pay, suspension of time otherwise not worked or paid, or otherwise not compensated, if such absence exceeds ten (10) calendar days in the employee's anniversary year. ASTICLB 12 JOST DOTY LEAVE ■ Vt*: ••■ V-■¥ 12.1 Employees who meet certain criteria shall be granted paid leaves of absence for required jury duty in conformance with state law. Such employees shall receive that portion of their regular compensation which will, together with their jury pay of fees, equal their total compension for same period. The time spent on jury duty shall not be counted as time worked in computing overtime. An employee excused or released from jury duty during their regular working hours shall report to the employee's supervisor immediately. 12.2 Employees shall notify their supervisors as soon as possible after receiving notice to report for jury duty. Each emplc^'. will be responsible for ensuring that a Report of Jury Duty ^nd Pay form is completed by the Clerk of Court each week ^r duty and submitted to the City so that City tiill be able to determine the amount of compensation due for the period involved. jy»xcLi 13 sivnuun Employees whose employment terminates in good standing with proper notification shall be eligible for the following benefits upon termination: a) Payment of secured vacation at the rate of pay at which the employee terminates, not to exceed 240 hours in total. T f% //I?.-4 iVv ■ 'V. w> » ,' - .* W:- ■ ll/l'! • ■v‘-■■::■•.wy~^ ^■l WM #i;V5‘v IP :)^'c‘r:- f':, vll-‘"'m.^. i- y'S:'-' m' •■i.>Si'i, b) A full-time regular employee who has been so employed for a minimum of three years shall receive 1/3 of the employee's unused sick leave balance, at the rate of pay at which the employee terminates. This 1/3 amount is of a maximum unused sick leave balance of 960 hours and the severance itself shall not exceed 320 hours total. ASriCLI 14 HOLIDATS 14.1 The city shall observe the following as official holidays for all regular full-time employees: Mew Year's Day Martin Luther King's Birthday Presidents* Day Memorial Day independence Day Labor Day Columbus Day or Friday after Thanksgiving* Veterans' Day Thanksgiving Day Christmas Day in addition, they shall receive one personal holiday (8 hours) to be scheduled and approved in the same manner as vacation. * As determined by Department Head and approved by Administrator. the fim/'.v,-V 14*2 Employees will be entitled to receive pay for official holidays, at their normal straight time rates. Employees on • • sick leave or vacation shall receive holiday pay. Holiday pay shall not be earned by any employee during a leave of absence without pay, suspension or time otherwise not worked or paid or otherwise not compensated. .•C3 T 1 1 -»>* i- - ^ 1.1..^>t_- .r? pr-' ■■f;:as.. m-IS. •: . Wh ' SIP- 'fe-w ®f; 0i’'' tSi:.' p:- m^''-'®-- Hi' 14.3 Employees cequired by the employer to work a holiday shall receive another day off at normal straight time pay rates in lieu of the holiday on a day approved by the employee's supervisor. AniCLI 15 COMPEHSATIOa Per Month Per Hour 15.1 BASE WAGES Start 2,804.50 16.180 After 1 year 2,969.58 17.132 After 2 years 3,134.50 18.084 After 3 years 3,299.57 19.036 15.2 MERIT PAY In addition to the base pay in this Section and in recognition of the additional duties caused by the contracts with other cities, the Lieutenants will be eligible for a merit pay package depending on the contracts in force for the City of Orono for police service for that year as follows: Spring park 2% Long Lake 2% Minnetonka Beach 1% •1, 1 i ?< M U(i 4 15*3 Phase-ln The pay total of base plus merit for the senior lieutenant will be $20.a0/hour for 1990. This 4% differential will be gradually reduced so that the senior lieutenant by 1993 will have a total of base plus merit equal to that set forth in 15.1 and 15.2 and this article will be eliminated. For 1991 this will incraaae (3%) three percent to $20.60/hour. 15.4 INSURANCE sSl mm-k Vlie Giby wall eentslbuae the eest efi eevesage for single bealbhr and single life Insiasanee les these seleetlng single •swesagsv Fes these seleetlng family eevesage The City will contribute two hundred thirty one ($231.00) per month per employee toward family health, and single life insurance^ longterm disabi lity and the cost of the single coverage of the group dental insurance plan selected. AiTXCIil 16 DOKATXOM *wVW:'- ■W" ■ This AGREEMENT shall be effective as of the first day of January 1991 and remain in full force and effect until the thirty-first (31st) day of December 1991. FOR THE CITY OF ORONO: ■■ ■ ■ bmH:;-FOR LAM ENFORCEMENT LABOR SERVICES, INC.: '5 i ■sdtamlaosi&u W' iffisS 'feV'' _ V- iiM> m. Is-m- ■feo ’*-'.WM >- ’m.-.. -hf-- V 'Si'Vi' p. ■ l^;^^ ili^ 62091.2TO: rtON: Ohm Mayor and city Council Hark E. Bernhardson, City Administrat June 20, 1991 SOBJICT: City Administrator Goal Setting Attachment: A. updated Goal Setting 5/1/91 - 4/30/92 V ISSUE - Previously sent to Counci I the updated Administrator's Goal Setting for the coming year. IMTROpOCTlON - Actually presented to you in your last X95TnTstrate's information formally presented for Council adoption at this meeting, while I will not be here to carry forward beyond the July timeframe, it provides a blueprint for Council# staff and the new Administrator in the upcoming year. ALTERNATIVES 1. Adopt. 2. Amend and adopt. 3. Table for further discussion. RECOMMENDATION - It is recommended that after any amendments to this that ihe Council adopt it as the guide plan for the Administrator for the next year subject to amendment when a new administrator comes on board. PROPOSED MOTION - Moved by , seconded by , Council adopt Attachment A as goal setting Tor the time perf^ May 1, 1991 to April 30# 1992 for the Administrator. Ayes , Nays . i *■7 no -1«7 •M no - iM•M no - Uft •fi no • UM OQM. SBTTINC CITT or OKMO Draft flS/28/91 Revised(Ftiocity)MMK 8. cm MMmSTMTOR 1 NUr 1991 - 3§ Ann. 1992m,: .^k' MBA OCVX AREA OBJECTIVE DATES STATUS 1. aottmiTY oEVELomiHr '91 no (C) '..’r K. HighfKiy 12 1. Utilitias fev'. . if-’. S€Msr - Part II Detennine Route Order Plans and Specs Sid Construct 09/01/91 09/01/91 10/15/91 Miter Systi Installation 4/9U7/91 Main well Operational 5/21/91 fer.,0- ■ Tower (9-12 nonths) Plans Specs Location Decision Order Assessnants (Se%#er Pt 38/01 91 Authorized awaiting location decision II Plus Mell & Tower) Negotiation on Utilitii (Long Cake - Medina) ^0^ :^'r. Comnencedi water discussion 10/25/89 with Medina - Medina to mat with affected residents 1/90 to discuss (Potential new subdivision in Medina oiay have an impact on project.) ■f'rf(.Vf .r' i. r:-'. , . -mff.m - ^:h-^ ■ '='FS#GOAL AREA 0BJ3CTIVE DATES . A * wi1. aamUMm DeVBLOmElir continued88 8TO*89 8TO *98 S10•9X STO (A) lJ0'f mi: si#f'"f : ^ ra .v4 ’s ■'*' 'I ^.-. ::a'I#'##' •*1 STO djmliif -l f HM •'‘y.' ®.- ■■ ■>! :.’• :.v;■;/:■ - - >' ^‘v ‘.V. ill i'msm- s rr. 2* Long Term Corridor upgrade Scoping Procees 12/91 Ehvlronsiental l^ct Study 36/92 Take appropriate planning stepe if noodod in potential corridors 31/^ » 3. 1992 Safety Improvasent Final Review 13/30/91 Oetennine finane’ng of Orono share of isprovenents 03/92 Ubrk with MnEXTT on right-of-way/frontage ro* la Get funding from MnOCT for frontage roads as trade off for control access/right of way 03/92 Right of way acquistion/^tnOOT Coitttructicn 92 1993 mm Aim GOAL AREA1. ocrMMiTY oevELOmEMr contiiHMdB. Navacre Redevelopment ■ UT*:;:/:-* pf‘ iff" , • ifeltlv #'V; •‘: '•• ■ ^ s; :•> . V:>.,. y {•«V', '• ’■■; I, •08 STO•89 STO •90 STO C. Ganminity Transportation Plan •90 STO •91 STO (B) •87 STO •88 STO •89 810 De Storm Mater Management Plan •91 810 (B) .aT- OBJBCTI’.'E rATSS STATUS Determine beautification • iflplementation if any i ’ 10/91 3/12/90 Tabled for additional information 4/7/90 Discussed possible inclusion in a long term Conp Plan Determine interest in L. lighting 29/91 Acquire if appropriate Delivery - No earlier than 09/91 ll/9i update capital project guideline Bridge bonding program Status update 07/91 10/91 5\jblic/Private street - review policy 07 /9l Ascertain available mapping 07^91 Develop RFP for study if appropriate for Navarre area T^ng term plan - Balance of coifinuni ty 11/91 I .jMdM i: i*' »/ ' ' ' n mfe#- P4: Ji®’ 'W'#'il" AR»GOAL AREA OBJECTI\'E :A7SS STATUS!• amwiTY DEVELOlWEWr Continued ■.................. ■ ''M V *9® STO E. Cowmunity Develoonent Direction and Progress \.) Lake Jse- L^D conprenensi*.*e plan 39 ?1- Lake Use Conmittee * IiTfslenent .16,'91 B.) Work towards service and results oriented ”No Surprises** process C*) Coitp Plan Response to .Hetro Council - Sewer - Transportation ;T7/91 •91 STO (A)D.) DNR Shore land/Flood Plain Regulation Work shops PC/Council 06/91 Public nearing - PC 09 ^91 Council review 12/91 Suofiission/'DNR 02/92 •91 STO (A)^•) Council/Planning Coninission role review 08/91 •91 STO (B)?•) Telecommunications facilities 07 '91 •91 STO (C)G.) Other Riblic Fa^iliti^05/91 'iext LMC' Cities T^'^*tina 5 2'^ 91 -i ■f 1fe- 0f’ p?^w.tu ^«- f *' •. &.<• • ■ 'A < p: ■:. SB*'0>gy,^ AREA GOAL AREA2. EM/IIOMinM. PROTGCriON'99 STO A. Stubbs Bay *91 STO (C) •89 STO B. Solid Waste Managsnient OBJ3CTUT DATES Determine assessment area interest 37/91 Engage an appraiser *38/91 Consider development moratorium 10/91 If Appropriate - Pre^re Pllans & Specifications - Project bid - Assess project - Hold Hearing if appropriate - Order project - Bond for project - Conmenoe project - Con^Iete project Review recycling efforts Determine if further solid %»ste regulation appr^riate Review organized collection needed Review program performance Rebid oo- ^ r curbside Review incentives to ini^rove participation 10/91 12/91 01/92 02/92 03/92 04/92 10/92 06/91 11/91 09/91 10/91 10/91 02/92 STArUS 7/31/90 letters sent to area owners 9/24/90 Response limited. To use interested neighbors to assist. 1/22/91 Additional information transmitted to Ad Hoc qrocp. 3/25/91 - 4/8/91 One resident request ’•grace period,” 4/22/91 Council directs Citizen Conmittee to develop charge for 5/13 4/30/91 Staff provides info to Cocimittee. Coitmittee charge to 5/13 2/91 1990 performvice 28% /90 goal - 101 /91 goal • 18% Ho incentives needed for 1991 'T Am GOAL AREA OBJECTIVE date:s STATUS3. CKAHIZATICML OEVELOmOfT*90 STO A« 1992 Council Goal Se ting ConmenceConplete 137/9110/91 s? Mm: Wm- *91 STO (C) B« 1992 Budget Process Assessment Board of Review 05'9I Conpleted 5/13/91 Preliminary Budget guidelines 07/91 \..i. Capital projects guidelines review 07/91 Present preliminary budget tes».-lift . SiSSr:- Preliminary mill levy adoption (Truth in Taxation) Hearing 08/91 09/01/91 12/91 1#Final levy adoption 12/91 90 STO C. 1992 Legislative Plan D« Teem Buildiiig staff Council 00/91 r - mm?teSs:- T''.? .V m ,L-.’ >.-v; tiiiliiB .......... it:^r*^'mPv1#^r ’-. .AMCA GOAL AREA OBJECTIVE DATES STATUS4. SDMCE DCUVnvife'Ift"jPR-,'■m- fe$":ll%v/ MS'i',-^,'- ir»r:M gj.:-- mms-. '■ te'-- iifei- -v' iiis#}&■-Sj- vYj ■ mm&.%mi$ •9t CTO •91 STO A. Facilities Upgrade If UndertakenSite acquisition, if any DesignFinal plans/costs Plans/specifications Financing Bid awards B. Long Range Financial Policy Develop balance of policy 08/91 C. Business Strategy Plans Police - update Golf Course -09/01/91 IliiWill •*! rt' k'rf: ^ s l. &r-"?-V« . S rf, ■•'.► ,....... ,.*L V* v-; ' kir. ' . I-:- L; •- I"iivIf? r^‘V"' 'k Tv'r. yr. fkri ii'V?, P?r Wki'^n -'^r^v. : rv' il‘-M.V: :fe- ■^fe' |f^* kk'-is V-'^V 't:- ■. P-- fe:it fbtFroMtOstef Subjects Mark Bernhardson, City Administrator John R. Garhardson, Public Works Director June 10, 1991 Equipment Purchase - Parks and Recreation % 7 \In 1991 Parks and Recreation proposed replacing the 19T8 Hustler lawn mower. We have received quotes from the Toro and John Deere companies. Prior to receiving the quotes we conducted periomance demonstrations on a 24 horsepower John Deere and Toro and a 45 horsepower Toro. The 45 horsepower is the type and size of machine that is needed for our use plus the fact that the Toro offers a center discharge mowing deck which offers a safety factor when we are mowing in a park when there is use of the park in progress. The Toro mower as quoted is $9,770.00 which includes the trade-in of the old Hustler mower. The amount budgeted for 1991 for this replacement is $12,000. 00. Hei II—ends! Inn To purchase one 45 horsepower Toro mower. Model 345, for an amount not to exceed $9,770.00. Proposed Motion Moved 2nd to approve the purchase of one 45 horsepower Toro mower. Model 345, for an amount not to exceed $9,770.00. TO: FROM: Mayor and City Council Mark E. Bernhardson, City Administrat t Forwarded recommending approval. ’tiJ-V m-' lH' w\- »v'= '--■ «|fr ‘ ::=- : iS tef vii;.*'-: *■: .•^ s^1'*^ {•i«;f,;-: 62091.3 TOX PSOMx DATlx Mayor and City Council Mark E. Bernhardson, City Administrsto^' June 20, 1991 X ^ . / / % SOBJBCT: Resignation Part Time Secretary - Sally Christianson % Attachment: A. Resignation/Sally Christianson Dated 6/19/91 B. Request to Hire Part Time Clerk ISSOE - !• Acceptance of resignation from Sally Christianson as a part tisM employee. 2. Authorixing the staff to seek a part time replacement with the numbec of hours as the current position. INTRODUCTION - It is with regret that we accept the resignation of SallyTIifistianson who has taken a full time position with the Plymouth Police Department. As a result, recommend acceptance of resignation and additionally request authority to seek a ^•placement on a part time basis. Prior to hiring an individual, this will be brought back for Council approval. PROPOSED MOTION - Moved by , seconded by __, Council accept the resignation of Sally Christianson with thani^ for a job well done together with authorizing staff to seek a replacement for the position to be brought back to Council for approval. Ayes _, Nays cc: Chief Kilbo * ■ ^ ■ 'I '7^^" ■ §0^- &>*• yM ;-;r: »■ £■: ' •:/ • 'cv: /V * DATE:June 19. 1991TO:Mark Bemhardson, City Administrator FROM:Mel Kilbo, Chief of Police SUBJECT: Resignation/Sally Christianson Sally Christianson, part time clerk/typist, has resigned to accept a full time position with the Plymouth Police Department. Sally has been a loyal, efficient, capable employee who will be missed for her contributions to this department. As she is a part time employee, she has no accrued benefits due her. i 1 j i I Pr> fejl?:*;^'--- Pi" : ^ Rs't':i-’'? .i|i'. fei* slit .5ft- IP ■ 'ISft tsw-'.. M^-' iK-:-00^€- ■ Hjw't-Vili:-. June 18, 1991 To: Chief Kilbo: This is my notice to terminate my position as of July 7th. I have accepted another position with Plymouth Police Department. Thank you ftHI I V. |pI- ^I" ^ •O O A •7. CITY of OROXO ■ I « * - . J! \ , V'V'STATEMENT OP RESIGNATION Hast oe niployM Position Tit16' Pnl4 rm Full Time Oapastaant Salary Rate Part Time waa IT OP ilGHATIOHx X reouaat that this resignation be accepted by the City Council to become affaotlva on July 7, 199 1 _________ _____________ > which is the last day o£ actual t^rvieim. i am requesting compensation for personal service feV to the City in the above indicated position Cor accrued annual leave due COc days* The reason for this resignation is as follows: _t' '■'C: m I havp takan a full time position with the Plymouth Police Department 1•o i t;: fc* '■> ■- r-'r ■ Date I June 18 1991 (Employee's Signature) 1% _V,i:r ^IlieeoBmendation of Department Bead: Would not { ) re-hire this employeeX would ^) fe^ls position may not be refilled until ilatet (Department Bead) ^Certification of Accrued Leave: __________ days accrued leave upon employee's termination on ____________ is hereby authorized. ■. 'payment for .... PDate: wm (City Administrator) 5 \ :i r-. 1 ■■ ,/t Interoffice Memo tel-; ^ / V Dae* To: Juno 18» 1991 Mork Bomhordsoni City Administrator From: Mai KllbOt Chief of Police la: Raquest to Hire Part-Time Police Clerk (16 hours) 5pS>#V’- p^v.rnn.-^rl Ifcp-■' ■ ■ Wr- teP- Sally Christianson is leaving the employment of the Orono Pollc®. Department Co taka u full time position with the Plymouth Police Department. Her last day will be July 7, 1991. As s result* we have an opening for a new clerk, working 16 hours weekly. I mm asking your permission to begin the search by placing an ad In local newspapers as soon as possible. 8S->'f it, L It is understood this position is a part-time, temporary position and is P reviewed on a year by year basis. j- iP. P. 0 ' ■■ . ^4-:- ^ ■ ' t y i‘;s^ ' , . - mM I r ..^Ja . A ^ ii- *■ 'rM V .,r- r-ik S^v- .If ‘■fe- «^-'- te. FK:/f f r?‘- m >'* V y »j K>y I o o •i ' % >* fi. CITY of OB0^% vV m y RESOLUTION OF THE CITY COUNCIL NO. ________________ 'Or h X RESOLUTION FOR POLICE CHIEF MELVIN KILBO ON HIS RETIREMENT WHBSBASr the City of Ocono is a municipal organization existing under the laws of the State of Minnesota, and flHBSBAS, Melvin Kilbo began employment as a police officer in October 1958 for the City of Golden valley, and WHBBBASf during his employment as a police officer • ith the City of Colden valley, Mel became involved in many aspects of police work including, but not limited to, being liason officer to civil defense, officer training, sergeant of the uniform division, dective in charge of investigations, crime prevention program and watch commander in charge of seven officers during rotating tour of duty, and WHBBBAS, on January 2, 1975 Mel began employment with the City of Orono as police Chief, and HHBBBAS, during his employment as Police Chief with the City of Orono he was responsible for a department which today has a sixteen person licensed and sworn police officers and fifteen reserve officers, which serves the cities of Orono, Long Lake, spring Park and Minnetonka Beach, and imSUASv during his years of service to the City of Orono and the contract cities Mel was instrumental in developing the police department au. its personnel in such a way as to provide the cities the type of service and quality of life that is very amenable, and wnMMKBg after 16 years and 180 days as Chief of Police for the City of Orono, Mel will retire. MON, THBBBFOBB BB IT RB80LVBD, that the City of Orono, Mayor and Council, residents and employees do hereby thank Mel for a job well done and wish him well in his retirement. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held June 24, 1991* Barbara A. Peterson, Mayor ATTEST: sStiu Hailin, city cxerk rT- T —If-6- TO: PROH: DATS: Mayor and City Adminsitrator -» I Mark E. Bernhardson, City ^dministra* jS: June 20, 1991 *' ■ ■'A % 809JBCT: Administrator's Information LEAF STRiaET SEPTIC PROBLEM - See Mike Gaffron's memo attached. SANDY BEACH - The proper y owner of Sandy B.^a *h has obtained a permit (003734 issued 6/17/91) to remove the me cac;n that the City had commenced hazardous building action. o ra. :n is scheduled fo. -enioval sometime in early July. I960 SHORELINE > TANKS - Staff has asked the Chief Building Inspector who handled the project at the time and a Lsequently left the City to come back and give a statement on this issue. It ^s expected that this will be available within the next 2 to 3 weess. 1950 SHORELINE - REMOVALS - The June 15th deadline passed and the cabins were not removed. The City has the right now to enter upon the property, remove them and have the costs assessed against the property owner. It is anticipated that shortly after the 1st of July that the cabins will be removed. HIGHWAY 12 DAMAGE CLAIM - The owner of the Orono Plaza has been apprised the City's attempts to deal with this issue however, the attorney for the other party has failed to respond to our attorney’s requests and that has been the delay in the process. This will be brought forward once more information is 'Obtained. MARCH/APRIL RECEIPTS AND DISBURuEMENTS - See attachment. WIRE TRANSFERS > See attachment. 62091.1 (' • ■. I;' f 'l- f- ’7.- Tot Mayor Peterson and City Council Michael P. Gaffron, Asst Planning & Zoning Administrator Oates June 20, 1991 Subject: Leaf Stre«.t Septic Problems - Update Council Members may have received a phone call from Henry Purchner of 360 Leaf Street complaining about his neighbors' septic systems. The purpose of this memo is to briefly review for Council what problems exist and how staff is handling them. The properties in queit'*on are being considered for inclusion in ti'-y Stubbs Bay Sewer Project. Since mid-May, Mr. Furchner, 360 Leaf Street, has been complaining about discharges from the septic systems from the Rillman property at 400 Leaf Street, directly south of Furchner, and from the Stewart property at 370 Leaf Street, directly east of Furchner. The Septic System Inspector, Steve Weckman, had inspected these systems in early May, and found that 370 Leaf Street was failing, but found no discharge from 400 Leaf Street. Pursuan' to Mr. Furchner's complaints, Weckman re-inspected both systems. The following findings to date: 370 Leaf Street - The system has been pumped out at least once in May, and due to ground conditions ind non-sea led tanks probably will remain full of sewage and ground water until substantially drier weather conditions exist. The system apparently has two septic tanks and a minimum drainfield which varies from being saturated at best, to constantly discharging at worst. Probable blockage in lines between tanks and the drainfield allow for intermittent ,» -Nar' from the tanks and inspection risers also. ,e .urchner's house is downslope, he claims that <rer there is a hard rain, raw sewage runs downhill 1 irds his property. Staff has not witnessed this occurence, however, there is no question that run-off from 370 Leaf Street is toward Furchner's property, so there is a reasonable likelihood that some diluted form of septic effluent may reach Furwr^ner's prope'ty. Staff has continued to monitor this system and has ordered the property owner to pump the tanks as often as necessary to eliminate future discharges. However, the property o%mer is apparently in a financial position such that regular pumping is a financial fc- ^en, with an $8,000-10,000 repair job perhaps out of the n .»tion. With the potential for municipal sewer in th srea, it makes little sense to require a mound system., .iowever, until the existing tanks are replaced with sealed holding tanka, at an up fr «t cost of $1,500-2,000, we can expect continued intermittent problems with this system. Staff has not yet required that the property owner install holding tanks, however if conditions do not get any better, that may be forthcoming shortly. yill;' if fr !■ (ft :■ ¥ Subjects Leaf Street Septic Programs - Update June 20, 1991 Page 2 of 2 400 Leaf Street - Furchner has claimed that work was done to the septic system on this property recently, by adding some drainfield. He also claims that this system is discharging to the surface and flowing onto his property. The property owner claims that a roughly lO'xro* area filled with rock next to the driveway was to alleviate drainage problems and was not intended as part of the septic system. Steve Weckman has been working with the property owner to determine if there is any connection. Further, at Pnrchner’s Insistence that something be done to stop this sewage running towards his property, we had samples taken from the newly constructed rockbed and from the ditches on this property from where run-off enters Furchner*s property. The results of those tests generally suggested that the rockbed does not necessarily contain septic effluent and the surface run-off entering Furchner’s property is not sewage, or has been diluted to such a degree by mixing with rainfall run-off, that it doesn't pose a significant health hazard. Weckman and the property owner of 400 Leaf Street have determined that there is a drainfield on the property that may or may rot be connected to the septic tanks and there may have bean some past surface discharges. The existing system may be functioning merely as a cesspool-type system. The current plan is t» -ap off the outlet of the second tank and use the system like a holding tank. to dry up the existing drainfield, then redo the connection between the tanks and drainfield and use it until it fails. Mr. Furchner remains unconvinced that his property is not being inundated with sewage. Staff has attempted to take logical and methodical steps to determine what problems are occuring and, in the context of a potential sewage project in the offing, requiring interim remedial repairs or maintenance rather than forcing high-cost repairs that may be outmoded in a year or two. We have also advised Mr. Furchner that the City doesn't have the authority to enter his neighbors' property to pump out their tanks, and if at soaM point h>* neighbors stop cooperiting with the City, the Imgal processes to gain compliance will take much longer than our current plan of working with the property owners to solve their problems. Given the circumstances, if Council feels that a different direction should be taken by staff, please advise. mII* Vi'Llvt ■t-.<1' art or oroaolOMHMT or Mcsirrs. oisroMMin* imd mlmkss rot m nuuu noms br >d nmcr n. i*9i X/l/fl B1IDIIH3 3/31/fl CUV UOAW 1/1/91 maxm TOTAL lUDCIT (C) 1991 TItAIISr mVEST IN SOLO DISNtm Wmtkm M2r492 199,399 0 221,499 2,212,172 fl,293) 334,199 2,979 0 4,479 37,999 0 (b) 3,040,290 44,000 25,672 94,100 149,940 590,000 724,932 0 0 17.919 3,509 107 tw tapr tor 717,339 13a49l 92,030 2,289 Si^ Mil, M-7«499,940 7,093 24,200 154,557 tm >toi M 491,790 21,114 103,200 94,101 M, toto ta 130,094 2,197 17,000 32,154 Xa, MM N 144,939 11,941 99,740 922 MMC M 105,991 39,214 191,950 33,083 MtM On* M 994,202 11,993 15,000 117,249 mom MM M 291,939 4,049 133.590 37,600 MW« 0,792,727 149,909 500,310 174,455 MtoV 0mm M 901,909 10,533 13,000 31,579 Ommg Mrt M 221,199 3,521 ai«,7to 36,716 MIf On TM C,31,949 701 ia«,C30 (a)17,157 Mala, Mr ftaat taM 7,090,149 (7,000,1491134,111 5,252,5^^129,711 fonOiO 7,000,149 104,999 7aa,M>3 5,415,400 25,472 5,252,5441,607,940 90AU Lit n 7,914,390 291,099 999,244 4,157,790 0 7,m,628 1,530,628 4,339,918 <9,993,019) 9,997,419 9,019,390 4,339,919 271,939 4,997,419 0 7,439,270 97,070 7,457,041 TOTAL 1991 CA99 4 XHVBSTHllIT TO 3/31/91 97,239,397 9QMI fiBoiin - mil 90D6ST % OP •DDGET NOTE <a) Golf operating fuAd bud9«t doNN not Includo Mounta for purchaaofl for raaala or aalaa tax collaetad/rattittad. Tha raceipta bud9ot projacta gromm profit - not total racaipta. 0 1,457,240 19,940 33,531 370,999 10,790 13,704 29,973 2,290 123,300 190,700 770,900 L M50 i3,300 120,370 19,700 0<0% 15.4% 19.4% 49.1% 9.1% 25.7% NOTE (b) Ganaral fund ravanuaa racordad will not aqual racaipta colltctad dua to racalvablaa blllad in othar accoiintinq parioda and non-raxanoa racaipta. NOTE (c) Budgat anounta include achadulad tranafara, do not Include fund balanca usaa or addition!. 13.5% 479,944 3,040,240 (b) 15.71 tmm TOTAL BUDGET (C) 1991 % OP BUDGET TiAliSP OUT lavBST ruRca CAS9 MLAaCI 3/31/91 1EV88T BALAK8 3.040.260 23.9%497,399 i 11.100 0.0%172,274 61.350 2© 0 209,124 1 102,690 3.4%25,472 2,220,976 1 560,000 .0%(1,340) 17,680 12.9%729,539 154,730 99.9%309.146 * a 110,540 85.11 409,795 1 38.380 83.9%100,897 102.610 0.9%155,457 194,310 17.0%109,922 \ 552.400 21.2%599,594 \ 79,510 47.9%219,092 : 253,740 48.9%734,790 555,800 5.7%590,940 1 76,660 47.9%197,993 107.400(a) 16.0%15,399 ■■ M ■i 1 T* .' B- ir^ CITY or oro»o tmuJtT or rictirrs, oiioorsmEirTs Awt) Mumm ror m root wowtrs noBD 30, 1991 l/l/fl BMDXNO 4/30/91 i/l/ii ucBim rothh fci 1991 rmjoisr xr IHVEST BOLD W-- * •ia.4ta U9«m 0 an,495 a,na,m u.asai 7i7,m 4M,M0 491,TOO 100,004 144,030 109,091 oo4,aoa 291,000 700,727 001,900 001,100 01,049 912,929 3,920 0 9,292 40,299 0 10,225 0,213 22,090 2,902 22,421 37,499 13,992 4,090 200,940 12,779 4,222 12,771 (b) 3,040,200 44,000 25,072 04,100 109,040 900,000 02,030 24,200 101,200 17.000 09,740 191,990 15.000 133,900 900,310 13.000 210,700 124.430 7,000,149 17,000,1491 197,044 V - 7,000,149 104,949 1,114,104 -mmM-- ^ « T.M4.m M1.0M 1.3M.101 ^-iv , iter:- 0 6.424.89B 9,419.400 2^,472 4.197.790 DXSiUll TOTAL lUOGIT (Cl 1991 % or 60DGBT TMMSr OOT iinrBiT r06C6 CA66 6ALMC6 IW16T 4/30/91 6ALA1ICB 957,916 3.040,260 31.9%443,167 0 11,100 0.0%172,915 0 -0 16,909 61,350 30.81 207,808 3,559 102,690 3.5%25.672 2,229,236 107 560.000 .0%(1,360) 3.051 17,660 17.3%730,510 154,557 154,730 99.9%310,296 94.101 110,540 85.1%410,377 32.154 36,360 83.8%101,2 f2 922 102,610 0.9%166,137 44,603 194,310 23.0%98,987 149,542 552,600 27,1%956,612 37,600 78,510 47.9%216,694 192,169 253,740 75.7%601,464 34,115 555,600 6.1%980,970 36,716 76,640 47.9%168,694 29,216 107,400 (al 27.2%19,400 157,044 9,603,900 (7,099,187) 7,059,187 946,301 6,016,360 0 5,603,900 173,412 7,052.167 922,169 4.271.030 0 2,564,375 146,484 7,352,943 MMikn • mil TOTAL 1991 CM, t I«VBtT*iniT TO 4/30/91 S7,23^.999 • A i2¥.’ -Jff" wman I or OOOGtT NOTE U) Golf oporatin^ fund bud«at dooa not includo i purchanoa for raaala or aalaa taa collactad/roAittad. budgot projacta froaa profit - not total raeolpta. »iiiit, for Tho roclpta NfBit, 0 l.«S7,a40 M.9M 123,300 m* M IWOt. 44.711 074,110 19,019 04,001 29,473 7,944 140,700 770,900 119,190 93,300 100,370 14,700 0.01 21.9% 29.91 44.9% 12.9% 46.il MOTE (b) Gaaaral fund roaamiaa racordod vlll not aqual racaipta collactad dua to racalvablaa blllad in other accounting parloda and non-ravanua racaipta. NOTE (c) Budgat aaounts Includa achadulad tranafart, do not includa fund balanca uaaa or addition!• 934,3,040,040 49.31 17.2% ^•‘•4*1' r A T-j •r r r , .-e- »■ f ^ V-.*., ; ■'; /;•.'.12690.1(81)CITY OP ORONOmVBSTHBNT TRANSACTIONS - ELECTRONIC WIRE TRANSFERSMAY 16, 1991 TO JONE 12, 1991DATETRANSFER FOR FROM AMOUNT ■XA.•5/23/91 Interest on Fed Farm Credit Bank Bonds 1st Bank Mpls 1st Bank Lakes $ 18,880.00 ■S/2S/91 Proceeds from Sale of Fed Home Loan Bond Matured and Interest Due on Second Fed Home Loan Bond Prudential Bache 1st Bank Lakes 217,300.00 •S/29/91 f- Commercial Paper Purchased, Net of Repurchase Agreement Matured 1st Bank Lakes Marquette Bank (183,584.28) M0P-' mo. v '.v- ;• §6/12/91 Interest on Fed Nat'l Mortgage Assoc Bonds 1st Bank Mpls 1st Bank Lakes 16,600.00 4v ' ' - . “I;•V ■ ; > iSm:v m ■J 4 Pm-t-y ^ *■7 - :- ^ |t-‘S'i'yfe 9h;i' Iir m ■kz '’r^f ■ • '■it iH-' rl-. - V^ % LIST OF LICENSES FOR COUNCIL APPROVA|Jj^ FOR MEETING OF June 24, 1991 ar ‘v Set Up Permit -Navarre Lanes,Inc. 3435 Shoreline Drive ♦ • • » •• • ■1 I M tt> w; br ‘ iT' V. 1^ ■•; ‘.i i i- t ft f; ' » • • >• ' . uf* V . 4*. ^s* Dfi•• cr1^' •^^**“ ;•.••• * «•*•- • •^« — y,*•« w • '• -?*• *« » i>,-5,-. • k .- * • • s*?-■ - ■■ ■ ■'A'litiiAilil'iilti limn . 06/C9/91 PR C3 PRREGOR EHP • NAME 470204924 -.71688060 50S662439 474563339 471840871 469044600 47CS00346 475443862 472503991 471729231 469526026 475989721 468821018 472529007 468701868 507585424 469686562 468420832 469087884 474667812 475380151 477S0066S 475444249 471569863 473141624 477647279 475246099 470118449 504260307 472500574 470584708 121262417 472C4S960 476018974 334506281 474822333 477028779 473108428 468909535 476713251 470700901 469148107 475392983 473746173 473609623 469629194 475569177 P R ABRAHAMSON FREDERIC ANDERSON. BRUCE L BERNHAROSON. HARK E B08ZIEN. SUE A BOSHA. JAMIE L BOWMAN. ERIK A BRAUN. ROBERT R BRINKHAUS. JOHN F CHESUICK. GARY B CHRISTIANSON. SALLY CORNICK. JAMES L OEMBOUSKI. JAY C ENGLISH III. IRVING ERICKSON. KURT R FISCHENICH, DAN T FRITZLER. JOHN M QAFFRON. MICHAEL QERHARDSON JOHN GOMAN. DAVID J GREGORY. JAMES D HALLIN. DOROTHY M STEVEN C CAROL J BRADLEY P FOREST J RICKY 0 KILBO. MELVIN H KLEVANN JR. PAUL J KNUTSON. CHARLOTTE A KUEHN. THOMAS M LINDSTROM. DAVID J MABUSTH. JEANNE A MCWHITE. ROBERT B MILLS JR. WALTER H MOROWCZYNSKI. JAMES NAAB THERESA L NELSON. DAVID 0 OAS. DANIEL 0 OBERAIGNER. SCOTT G OBRIEN. RANDY L OMAN. LYLE E PALMER. GREGORY A QUASI, WAY*' t RATHBUN. o.'- '< • ROSS. JOHN A SKREEN. DALE $ STErhENHAGEN. RONALD HANSEN HANSING JOHNSON JOSTROH KARNITZ 101268716 472563051 474663296 470704904 475505292 468629488 500403192 477881539 STEVENS. BETTY Q THOMTON. MARK R rOMCHECK. LAWRENCE TOMCZYK. HARK W VANG. BRUCE L VEE. LINDA S WALTERS. LINDA 3 WECKMAN. STEPHEN J \7 ^ % YTD CURRENTDPTGROSSGROSS 93 315 00 132 50 31 19702 11 1793 31 12 28756 33 2571.37 31 11412 51 958.72 12 6316 65 539.51 SI 504 00 504 00 93 80 00 80 00 42 18239 47 1522 88 31 19200 00 1600 00 31 2299 96 220.99 31 20267 56 1908 45 31 3411.17 1201 22 31 19388 45 1472.36 31 17286 45 1443 69 31 17722 95 1517.51 31 18228 96 1536.00 33 16674 78 1392.23 42 22396 59 2065.72 35 243 98 84 86 42 15797 59 1192.32 1?14363 76 1199.29 42 13247 80 1040 68 31 6474 16 577.60 31 19003 03 1408 48 93 580 00 40.00 31 5207 98 441.85 31 25694 12 2150.48 61 870 00 360.00 15 11482 52 958 72 15 24470 65 2048 08 93 135 00 65.00 33 21554 07 1743 52 93 222.50 75.00 93 889 89 228.38 31 18996 92 1707 78 12 11635 32 958 71 35 1834 52 218 72 93 910 25 352.00 42 11925 00 1033.23 92 13543.70 1180.88 33 16909 13 1392.25 42 11635.75 921.28 92 16156 79 1290.98 92 13972.25 1273.11 93 39.38 39.38 42 13609.12 1174.37 93 14383.71 1200.96 93 912 00 237 003117125 93 1381.683118700.16 1381.683117092.77 1417.283313855 14 1199.28129980 28 919.521513254 14 1056.323310661.25 945.12 57.342 25 5 • • ,v'rr- ■ nil CITY or OftONO CHECK REGISTER 06-24-91 PAGE 1 CHECK NO.DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO INV • P 0 • MESSAGE 175002 06/11/91 67 00 67.00 • A-1 MINNETONKA RENT AW RENTAL 01-4331-249-42 • an * a n • ••-CKS illSi)06/11/91 06/11/91 72 96 40.34 113.30 • ALL STAR ELECTRIC AiL STAR ELECTRIC LGT REPAIRAepair sump 01-4233-249-42 01-4342-099-17 175015 09/11/91 11.13 11 13 • A T 4 T TELEPHONE 72-4320-549-91 ••‘-CKS 111 06/11/91 06/19/91 06/19/91 06/19/91 5.17 10.s; 7.38 .21 23 27 • AT 4 T COMM AT 4 T COMM AT 4 T COMM AT 4 T COMM TELEPHONE TELEPHONE TELEPHONE TELEPHONE 01-4320-039-12 01-4320-129-31 01-4320-175-34 74-4320-5P0-93 aaaaaa ••• -CKS HE M/19/91 06/11/91 09/11/91 50 92.58 .10- 92.98 • AUQIES MOBILE CHEF AUQIES MOBILE CHEF AUQIES MOBILE CHEF SANDWICHES SANDWICHES SANDWICHES 74-4802-591-94 74-4802-591-94 74-4802-591-94 •-•-CKS 17S03B M/19/91 8T8 26 838.26 * EARL F ANDERSON ASSC SIGNS 01-4233-249-42 fiiAAAP •••-CKS 475040lhc40 M/19/91 M/19/91 23.00 23.00 46.00 • A--N M< • NICIPS ASSN M--iiICIPS amm mtg*goetten amm mtg-peterson 01-4356-020-11 01-4356-020-11 M/ll/tloe/it/ti Of/ll/ll Ot/ll/Sl ri;-" i s: 11*0*3 fo' M/ll/9) 174.30 I.ISS.S6 3.030.46 sr 42 3t 97 56 25 152.64 664.74 664.74 BLACKOUIAK & SONS BLACKOWIAK A SONS TRASH HAUL SPRING CLEAN UP 01-4343-2S0-61 01-4348-295-65 BLACKS PHOTOGRAK.r BLACKS PHOTOGRAPHY BLACKS PHOTOGRAPHY PHOTO PRO PHOTO PRO CAMERA REPR 01-4210-129-31 01-4210-174-33 01-4342-129-31 BRYAN rock PRODUCTS ROCK 01-4233-249-42 •••-CKS •••-CKS A a A -CKS (.I' IMl CITY or OliONI 7SOIS|h 4!^k4?SOM I^ITSOtO .A ^mi24 Iv. fiK-' ‘-jfe' jljn. ito *«•••• *^,llil42 ■ ■ ‘ I^SiSO A' ■ ' - CHECK REGISTER >ATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO INV 06/lt/SlOt/ll/Sl 39.59»r> 44 ' BUDGET PRINTING BUDGET PRINTING FORMS COPIES 01-4322-059-14 01-4322-249-42 U6/1I/41 330.no 330.OC m BUREAU CRIMINAL APPR CJDN CMG 01-4355-129-31 Oi/ll/il 351.SO 351. to 0 COCA COLA VENDING POP 74-4802-591-94 04/11/41 04/11/41 65.16 t.02.12 167.28 0 COLONIAL LIFE INS CO COLONIAL LIFE INS CO v’UNE INS JUNE INS 01-4151-121-31 01-4151-129-31 g4/ts/9i 207.59 207.54 • COPY DUP PR INC RENTAL 01-4210-129-31 04/11/91 04/14/41 39.1071.55 110.65 * CULLIGAN CULLIGAN WATER SOFT WATER SOFT 01 4343-099 17 74-4343-5&0-93 04/14/41 04/14/41 04/14/41 •5.00 •5.00 95.00 265.00 • ELMER J PETERSON CO FLMER J PETERSON CO MER J PETERSON CO PUMP SEPTIC PUMP SATELITTES PUMP SEPTIC 01-4343-099-17 01-4343-290-61 74-4343-590-93 04/14/41 15 00 15.00 0 EXPRESS MESSENGER POSTAGE 01-4321 174-33 fliaiS o 36.62 42.42 79.04 II GENUINE PARTS CO uENUINE PARTS CO PAR .S PARTS 01-4232-249-42 72-4234-569-92 04/14/41 140.50 QLENWOOO INGLEWOOD WA^tP 01-4231-099-17 •im<-’-mmm. 06-24-91 PAGE •••-CKS •••-CKS •••-CKS • •*-cK«; •••-CKS ■ 4 4 -CKS •••-CKS •••-CKS •••-CKS * ••-CKS ■ \:v% % ■1 •f i A f, J J k 1991 CITY OF OROPIO CHECK NO. DATE 17S269 17S270 175272 175272 17S272 175272 175272 175275 175275 175275 175275 175275 175275 175275 ft ft • ^ a ft 175279 175271 > 175280I . I 175214 u 175330 h: m m m m M me- 175334 kf:V- 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/9; 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 06/19/91 C'c /19/91 06/19/91 06/19/91 06/19/91 AMOUNT 160 50 * 79 00 79 00 • 139 72 139 72 406 84 150 75 • 2 50 2.50 • CHEC7 REGISUR VENDOR ITEM description GOVERNMT TRAING ScRV CLASS THOMTON grainger-w w PARTS 246 68 G &K StRViCES UNU OKMS 84 56 Q &K SERVICES MATS 33 12 G &K SERVICES UNIFORMS 33 12 G 8.K SERVICED UNIFORMS 9 36 G &K SERVICES UNIFORMS INNOVATIVE MICROGRAP COPY DOCUMENT 06 .’4 ‘J1 PAGEACCOUNT NO »NV » P i< « MESSAGE CU-4356- 129-JI 73-4234 569-92 01 -4221 -249 42 01 -4231 - 129 ■31 72- 4221-549-91 73- 4221-569-92 74- 4221-590 93 210 16 GROUP HEALTH INC JULY INS 01-4151-121-Jl 420 32 GROUP HEALTH INC JULY INS 01-4151 ‘126-31 702 28 GROUP HEALTH INC JULY INS 01-4151-129-31 117 82 GROUP HEALTH INC JULY INS 01-4151-174-33 79 00-GROUP HEALTH INC Class thomton 01 -4356 - 129-.il 79.00 GROUP HEALTH INC CLASS THOMTON 01-4356-129-31 231 00 GROUP HEALTH INC JULY INS 74-4151 590-93 681 58 • 56 00 GOPHER STATE ONECALL MAY SERV 72-4306-549-91 84 00 GOPHER STATE ONECALL MAY SERV 73-4306-569-92 140.00 • S64 40 HACH CHEMICAL CO SPECTROPHMTR 72-4531-437-65 ,564 40 • 21 40 HAPPYS POTATO CHIP CHIPS 74-4802-591 94 21 40 • 150 75 ICMA RETIREMNT TRUST ICMA 5/27-6/9 01-4140-039-12 01-3500-000-00 ChS CKS • • * -CKS • * * -CKS • • * -CKS * • * -CKS • •* -CKS • **-CKS rifh't.:1091 CITY OF ORONO 17S437 179437 179439 179496 ' V ■ '• 06/lt/8l 06/18/91 06/18/81 06/18/91 I ’ f V; tft'r'-' fa--' miMUin iVr ■ CHECK REGISTERCHECK NO.DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO INV i. 1 * t“ 17533S 06/18/91 54 00 54 00 • ILLIES A SON DIRT 01-4233-J49 i r ■ 176353 176363176363 176363176353 06/18/81 06/18/91 06/18/91 06/18/91 06/18/91 29 70 29 70 29 70 29.70 29 70 148 50 - INTL MAILING IN1L MAILING INTL MAILING INTL MAILING INTL MAILING SYSTEMS SYSTEMS SYSTEMS SYSTEMS SYSTEMS POST POST POST POST POST MTR MTR MTR MTR MTR 7/1-9/30/91 7/1-9/30/91 7/1-9/30/91 7/1-9/30/91 7/1-9/30/91 01-4320-039-12 01-4320-069-15 01-4320-174-33 01-4320-249-42 73-4321-569-92 ••••■• *• i 175401 06/18/91 130 00 130 00 • LABOR RELATIONS ASSN ARBITRATION-LELS 01 -4306- 129-31 p;175434 176434 06/18/91 06/18/91 94 00 177 80 271 80 • LONG LAKE GLASS LONG LAKE GLASS DOOR W/S LITE REPAIR REPAIR 01-4341-249-42 01-4341-249 42 23 84 73 54 97 38 CITY OF LONG LAKE CITY OF LONG LAKE FLASHER LIFT 706 50 706 50 • LONG LK FORD TRACTOR RENT BACKHOE 7 35 7 35 • MABUSTH-JEANNE PARKING 01-4325-249*42 73-4344-569-92 01-4331-249-42 01-4381-174-33 IP 176462 06/18/91 1.158.97 MARTINS NAVARRE 56 AUTO REPAIR 01-4341-129 31 % f,-’- 1.158.97 • ; k.'176467 06/18/91 120 00 MED CTR HEALTH CARE JULY INS 01-4151-039-1217546706/18/91 120.00 MED CTR HEALTH CARE JULY INS 01 4151-069-151''176467 06/18/91 120.00 MED CTR HEALTH CARE JULY INS 01-4151-129-3117646706/18/91 462.00 MED CTR HEALTH CARE JULY INS 01-4151-174-3317646706/18/91 351.00 MED CTR HEALTH CARE JULY INS 01-4151-249-42 *1.173.00 • m:*••••• 06-24-91 PAGE •••-CKS ■••-CKS • •• -CKS " • • -CKS K • 6 -CKS -••-CKS -••-CKS ••*-CKS •••-CKS k:h:© f lt91 CITY OF ORONO Pg:CHECK NO. DATE 175474 17S477175477175477 175<i477 175477 175477 175477 175477 175415 175540 175541175544175541175541175541175541 175541 175541 175541 Aunt** i:>175562 175562175562 ;62 175562 175562 175562 06/16/61 06/18/91 06/18/91 06/16/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 08/18/91 06/18/61 06/18/91 06/18/91 06/18/91 06/18/91 AMOUNT 10.957 00 10.957 00 62 42 42 42 42 42 42 44 277 71 56 56 56 56 56- 56 22 17 • 31 50 31 50 " 762 50 762 50 * 6 144 48 40 99 55 6 I 80 482 03 69 34 06 60 62 79 38 10 61 36 91 19 99 262 2 88 6 1,510 64 930 52 63 2,864 16 77 51 48 51.48 CHECK REGISTER VENDOR ITEM DESCRIPTION METRO WASTE MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWESTMIDWEST BSNS BSNS BSNS BSNS BSNS BSNS BSNS BSNS PROD PROD PROD PROD PROD PROD PROD PROD MPLS OXYGEN CO WM MUELLER I SONS NAVARRE NAVARRE NAVARRE NAVARRE NAVARRE NAVARRE NAVARRE NAVARRE NAVARRE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE NSP NSP NSP NSP NSP NSP NSP OMAN/LYLE JULY FEE SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES DEMURRAGE OIL SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES MILEAGE account no INV 73-1282-000-00 01-4210 01-4210 01-4210 01-4210 01 -4210 01-4210 01-4210 01-4210 039-12 059-14 069-15 129-31 141-33 141-J3 174-J3 249-42 01-4232-249-42 01-4233-249-42 01-4210 01-4231 01-4231 01-4232 01-4232 72-4231 72- 4232 73- 4232 74- 4232 174-33 099-17 290-61 129-31 249-42 549-91 549-91 569-92 590-93 01-4324 01-4324 01-4324 01-4324 72- 4324 73- 4324 74- 4324 099-17 175-34 249-42 290-17 549-91 569 92 590-93 01 4381 -lM 33 06-24-91 PAGE 5. • P 0 8 message - • • -CKS • • • -CKS * • • -CKS •••-CKS ••• -CKS • • • -CKS ••• -CKS I'a ■ 01^-'k ■t-■ttc. ;fe' !'■ [:r I' l»«i CITY CHECK NO Of OKONO . DATE AMOUNT CHECK REGISTER VENDOR ITEM DESCRIPTION ACCOUNT NO INV IPO 9 MESSAGE 17S9t»Oe/K/91 4,026.33 4,026 33 • PERA INS PERA 5/27-6/9 01-2031-000-00 •**-CKS 17Stl3 17SSI317SI13 06/1S/91 06/19/91 06/11/91 92 50 492.00 75 00 659 50 ■ PERRYS TRUCK REPAIR PERRYS TRUCK REPAIR PERRYS TRUCK REPAIR REPAIR 4424 REPAIR 4431 TOW BOMB TRUCK 01-4341-249-42 01-4341-249-42 01-4342-129-31 ••• -CKS 17$tl5 06/19/91 4 75 4 75 • PERRYS VENTURES INC CAR WASH 72-4341-549-91 •••-CKS 17St31 06/19/91 3.390 00 3.390 00 ■ POLKA DOT RECYCLING MAY FEE 01-4392-295-65 •••-CKS I79I3I 06/19/01 56 90 56.90 • PRAIRIE OFFSET REPORT COVERS 01-4322-069-15 •••-CKS iTsest 06/11/91 3.50 3 50 • R C INDENTIFICATIONS ID 01-4210-129-31 ■••-CKS 17SM1 17SI61 06/19/91 06/19/91 4 48 53.58 58 06 • SCHARBER & SONS INC SCHAR8ER 4 SONS INC PART PART 01-4232-249-42 74-4342-590-93 17SM2 06/19/91 112.05 112 05 • REED VENDING CANDY 4 CIGS 74-4802-591-94 •••••*■••-CKS 17S99I 06/19/91 57 00 57 CO • REO RAJ KENNELS IMPOUND FEES 01-4360-185-35 • • *-CKS 175179 06/19/91 3.940 36 3.940 36 • ROLLINS OIL CO GASOLINE 01-1260-000-00 •••-CKS 1757 U 06/19/91 5 00 5.00 • DIXIE PETRO-CHEM DEMURRAGE 72-4234-549-91 •••-CKS ■I ■1 •J .^flfkli I. ■» i: I 5" 1991 CITY OF ORONO CHECK NO DATE 17S792 17S799 17S796 175796 175615 175115 175615 175615 175615 175115 175635 It; v.-*-. - 'If 06/11/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 06/18/91 AMOUNT CHECK REGISTER VENDOR ITEM DESCRIPTION 20 00 i: 00 • TWIN CITIES OICTN SV POWER SUPPLY 240 00 96 65 136 40 475 05 UNIFORMS UNLIMITED UNIFORMS UNLIMITLO UNIFORMS UNLIMITED UNIFORMS/EPICKSON UNIFORMS/THOMTON UNIFORMS/CHESWICK 45 29 27 S3 22 33 212 94 62 41 91 42 22 52 • 334 60 334 60 •WARNING LITES OF MN flasher ACCOUNT NO iNV 01 -4210- 1 74 ..3 01 -4221 - 129 - II 01 4221 -129 il 01 -422 1 - 129 -.il US WEST COMMUN DATA PROC 01-4320- US WEST COMMON DATA PROC 01-4320-249 42 US WEST COMMUN DATA PROC 01-43S5-069 - 15 US WEST COMMUN DATA PROC 72 4320-549 -91 US WEST COMMUN DATA PROC 72-4355-549 *1USWESTCOMMUNDATA PROC 73 4355-569 j2 01-4331-249 42 175902 06/18/91 593 62 593 62 m EAGLE GOLF BALOL CO GOLF BALLS 74-4800-591-94 175903 06/18/91 120 00 120 00 m INTOXIMETERS INC SUPPLIES 01-4232-129-31 175904 06/18/91 51 0% 51 08 « INTAGRA INC BUG SPRAY 74-4802-591-94 175905 06/18/91 so 00 50 00 ft MCFOA HALLIN/NAAB 01-4380-039-12 175006 06/18/91 100 00 100 00 ■ MAPLE GROVE PARKS BUS RENTAL 01-4331-290-61 175907 06/18/91 50 00 50 00 ft MGCSA MEMBERSHIP 74-4380-590 93 175906 06/18/91 20 34 20 34 m NORTH STAR TURF PART 74-4232-590-93 175909 06/18/91 25 00 25.00 • COMM OF TRANSPORTN PERMIT 74-4383-590-93 175910 4)6/18/91 2.200 00 2.200.00 ft PLEHAL BIACKTOPPING ASPHALT PATHS 74-4343-590-93 175911 06/18/91 225 65 HARMON GLASS WINDSHIELD 01-4341-129-31 06-24-91 PAGE /• « P 0 • MESSAGE • ‘ • -i :ks • -ChS • • i NS • * • -CKS t-.■>111991 CITY OF 090N0 CHECK REGISTERCHECK NO DATE AMOUNT VENDOR ITEM DESCRIPTION225 65 * fe;' % 175912 oe/u/91 250 00 250 00 • BUREAU OF ALCOHOL FED TAX 7/1/91-92 h-y^ •r 175913 06/11/91 348 73 348 73 • TELEDYNE TOTAL POWER MOTOR 175914 06/18/91 5,400 00 5,400 00 • JMG CONTRACTING PAINT TRAFFIC LIGHT 1 175915 06/19/91 23 90 23 90 • ST.*.Tt OF MINNESOTA CODE BOOK 1 175919 17S919 Of '11/91 <■ /1I/91 175 00 10 00- MARY CLAIR JENSEN ".ARY CLAIR JENSEN REFUND FEE <40 06-24-91 PAGE 8 ACCOUNT NO INV * P O • MESSAGE P'- h 475901 a A a i • « ..'w; Iff tv w t- f lit :. . ,'J - ®S- Pi xt 06/18/91 165 00 • 390 00 390 00 39.480.06 3,323.78 12,324 62 4,372.23 S9.S00 69 DORSEY & WHITNEY FUND 01 TOTAL FUND 72 TOTAL FUND 73 TOTAL FUND 74 TOTAL TOTAL 74-4383-590-93 01-4232-249-42 01-4342-249-42 01-4240-l?4-33 01-3502 -OOO-OO 01-4322-174-33 •••-CKS M0R0WC2YNSM 01-4303-080-16 ***-CKS GENERAL FUND WATER OPERATING FUND SEWER OPERATING FUND GOLF COURSE OPERATING FD 0- # tis'if-- M'fv' U ■i"- 3 3i' :-r.., f ■'b-'’. :■ • 4T\ aila Ci m ONOUOdOAm 1661 b3 Nnr COUNCIL MEETING JUN 2 4 1991 CITY OF ORONO \ . ■ .'A,A wK< . .V' iMWMpin hiiinon s«nH vwnoff ov«rto« south, 9tO-5S33 rc>\ FOR RELEASE: June 20, !°9l CCN'ACT LOIS Gur.cersofv ^.OO'* O I 4.-920-333?!^) 612-926-945'? (n) i:<..'VV.. v-Ti.*;-, HENNEPIN COUNTY RESIDENTS DIVIDED ON TAXES AND SPENDING ST. LOUIS PARK, MN—Henneoin County residents are evenly split on the ■ ■' •;'k<-^x ^ question of increasing taxes to mainiam county services versus reducing spending ov ■V* ^ ' ''P Droviding fewer services, according to a new poll released today by the sponsor ot an upcoming Citizens Jury on Henneoin County budget prioritiesam ;V,'-P^L^L;.v- 'i"". '• •- •■ vr*^tL‘ ■>:.•• v-^; -..- ‘f'F planning and coordinating agency formed by area municipalities and Hennepin County, which includes the city of Ninneaoolis. is Minnesota s largest county and has a $1.1 billion budget for 1991 The county is currently considering whether to make permanent a ha!f-:ent increase m the stats s sales tax to be dedicated to funding county services. The poll was conducted by the West Henneoin Human Services Planning Board, -^T'' " ’ ?^IP# sponsor of the Hennepin County Budget Priorities Citizens Jury. Telephone interviews ; were conducted between ney 8 and May 31 with 600 county residents selected at A'''Lt'v;"f ' ' ' •iff?' ^i^illi^^andbm. The survey Is considered to be accurate within plus or m Inus five percent “We're eeger to heve the Citizens Jury panel provide a fresh perspective on spending." seid Lois Gunderson, director of the budget priorities project end a /h community plenner with the West Hennepin board. "An independent evaluation of the county's mission and program effectiveness is especially important when residents ' ■’u.'.iV' • t are divided over turning to fewer services or increased taxes." idm^- MORE tii i. V, 'i I ' =9L' H 3 |hv.v-v*; .v Hennepin County Survey Add 1 l^>: *V' Lt2r;i^v ‘vVifL 'i ■•■.. fcs ■ .— • V- r •rA''• ' • v». V:*:* ;•' lilt"-gsi-- v: '-^. The survey also showed that county residents hold their park and library services in high regard, while giving the lowest marks to county roads and the court system. When asked how they would reorder county spending, residents showed a strong preference for more money for public health and human services and less money for meintaining public records and funding Jails and detention services. The survey wil) be provided to the Budget Priorities Citizens Jury to aid the panel is developing its agenda for hearings. The Citizens Jury panel will have a randomly-chosen group of 24 Hennepin County residents review and recommend spending priorities for the county. The Citizens Jury panel will hold its introductory session on July 20, conduct hearings on Sept. 6, 13 and 20, and make its recommendations on Sept. 27. The Hennepin County Citizens Jury project is led by a steering committee comprised of County Commissioners Mark Andrew and Tad June; West Hennepin Planning Board members Pat Meyer Levy and Dale Woodbeck, Peter Hutchinson, an independent consultant working on a Minneapolis Foundation study of the county's budget; and few* ■The Citizens Jury process was developed by the Minneapolis-based Jefferson Ivf Center, a politicet research end reform organization, to allow representative groups of iii;» rwdofflly selected citizens to evaluate issues and candidates. In the last year. Citizens Jury panels have been sponsored by the League of sof Minnesota to examine candidates in the state s 1990 gubernatorial ' campaign; By the Rochester, Minn., Post-duUetin newspaper to recommend ■ improvements in low income housing programs; and by the Rochester. Minn., School IS'^ *^»‘^Ot$tPlCt toaet priorities for arts education funding. m-' ■ ■ ■ ■■■: MOREisfc. . A 1 5#'-ifl'Slvv-:•Mi»-.:.T ''-.:r'''!?*■:;■.'■ ;.' ■'■'>>■ rfeM\Hennepin County Survey Add2 f&m ■■••• ■■!*J Here are the survey results: tV'i tf ' WB it’ yjJ'.V The first questions l have for you are on your feelings about how Hennepin County spends the tax dollars it collects. I'm going to read you some of the services the county provides. I want you to tell me if your impression is that the service appears to you to be of high quality, average quality or low quality. Now rm going to go over the same list of services and l want you to tell me if you are inclined to want to spend more money, the same amount, or less money on each of them. •>ps-liHSV, 1 -v.r’rv^i-. r ■ 4 Sfe.-.V •■Human Services (prompt-social services that feli^vl'would be provided to the poor elderly, mentally ill, abused children and other vulnerable people) Hii''' #»■ - Jails and Detention Facilities (prompt-1 ike the workhouse the downtown Jail, and juvenile detention) iiiitifea Court System (prompt-Judges, county attorn^, and public defenders) : .fi •i mmy;.. Public Health (prompt-community clinics. Hennepin County Medical Center . AIDS prevention) es-rw.. y,. wmMmM ■ f r, Question 1 Question 2 Quality Spend High 68*More 20* Average 27.5 Same 68 Low 1 Less 10 Don ’t'Know 3.5 Don't Know 2 High 62*More 33* Average 30 Same 61 Low 2 Less 5 Don ’t know 6 Don't Know 1 High 28*More 48* Average 46 Same 35 Low M Less 13 Don ’t Know 13 Don't Know 4 High 12*More 30* Average 44 Same 45 Low 13 Less 14 Don ’t Know 32 Don't Know 1 1 High 16*More 27* Average 52 Same 52 Low 18 Less 14 Don ’t Know 14 Don ’t Know 6 High 41*More 59* Average 38 Same 34 Low 14 Less 7 Don ’t Know 7 Don ’t Know o MORE Hennepin County Survey Add 3 It' V ■ ■ PliifviSfe:. !i »?«» County Roeds (prompt-county roads and bridges) Garbage Handling (prompt-garbage burner recycling, and landfills) Maintaining Public Records (prompt-tax information, birth certificates) mss. Question t Question 2 Quality Spend High 2Z%More 35* Average 55 Same 53 Low 19 Less 9 Don ’t Know 3 Don't Know 2 High ZZ%More 2 1 * Average 45 Same 62 Low 15 Less 1 3 Don't Know 8 Don t Know 4 High 3 1 *More s% Average 48 Same 73 Low 4 Less I 4 Don ’t Know 18 Don t Know 8 *2>‘'-v'~. 4) If you were to choose one service os the one that has your highest support for use of your property taxes, which one would it be? Which service do you support the least for the use of your property tax dollars? V * Question 3 Highest Support Question 4 Least Support m 1*9WMs. mf^h- •■- tested ', Parks Libraries Human Services Jails and Detention Court System Public Health County Roads ga Handling \S% 7 32 5 2 24 7 7 9% f ‘ »• •• Maintaining Public Records Other 1 9 15 9 3 10 8 28 6 - ■PSr^^iS9£S''iSlS ‘-MORE ■ill liiKiiiif*,. .imi .*• .i-i•i V> iJ-- M P'kll^Vr :%v^Hennepin County Survey Add 4.m...-, ^':-r; ^ • ■^l'-‘i ^ ,,, w - ■ to- •A- ’:•' “•v:4,_' m;r »"■>liK;-,' 2&V * • g'»*ste*' Ir'iH ifH 9) iiptllfc|:;^'"gv 10) w • 'd <Sfe Some people think Henreoin County should provide fewer services m order to reduce spending. Others feel it is important to provide these services even if it means an increiyse in taxes. If you have to choose one of these statements, which one would you agree with most? Fewer Services Increased Taxes Refused Don't Knew 46% 46 3 3 6) Do you usually think of yourself as closer to the RepuDlicans or Democrats? Republican Demwrat Neither 39« 44 17 7) Would you please tell me in what age category you fall ? Id to 44 45 and Over 54* 46 8 ) What is the hl^^t level school you have completed? less then High School High School Graduate Some Col lege/Vo* Tech College Oraduate/Plus 5% 21 54 40 Are you « person of color? No Yes Refused 94* 6 1 Gender -f for addittofuil Information, please contact Lois Gunderson at the West Hennepin Male Female 44* 56 ^Hyn^ Services Planning Board. 612-920-5533 mm:i\-£. .,yV'. m ___________• . - M - Hennepin County Budget Priorities Citizens Jury Timeline f 1. Hennepin County Opinion Survey. tC*. oI:«pbie -.vnori j-.cr.ror'.r. ^v'ur.r.' ..j'.o been polled to create a representative samc..e (or a 24-rrembor C:tizons [uiy panel. The 24 jurors selected will be a microcosm or Hennepin County, lurors will N? paid a daily stipend to .Tiake it possible for the broadest spectrum of po^'ne to take part. T ▼ T T ▼ ▼ • 2. Introductory Day. Jurors will receive a comprehensive one day bnefinu on Hennepin County jovc-rnment sp?ending and services. The panel will then outline key subject areas ror heanngs and the witnesses it will ask to testify. T T ▼ ▼ T Hennepin County Ofiinion Surv. y (VTAY I9‘U I ■? i t f I? 4 ib • I k 3. Budget Priority Hearings. The lurors A t'.’, conduct three days of hearings; one day a week for three con­ secutive weeks. E.xpert witnesses will be c.iiled to address key budget areas. Residents will be m'^ited to ^)eak on spending questions. Visits will be made to sites of service programs. Jurors will work with com ­ puter models to evaluate various spending alternatives. All of the Citizens Jury panel sessions will be open to the public, except for the final deliberations. ▼ ▼ 4. Budget Priorities Reconunendations. Following a day of final deliberations, the panel will issue recom ­ mendations on budget priorities for Hennepin County. f > t ir. t f, V •‘■Vi ■ ^.4^- . -J:*‘ ■ Budget Priorities Citizens Jury' Process nr he first Budget Priorities I Gdzens Jury will have a randomly- chosen represen­ tative grtHipoidtizens review and reconutiend speruiing priorities for Hennepin County of Minrtesota. The Qtiaens Jury will meet later tittsyear to provide Hennepin CounQrresidentsar>d offidals with an independent per­ spective on the county's bud­ get for 1992. Henriepin is Miruiesola's largest county artd has a 1991 budget of Sl.l biOion The county mdudes Minneapolis, Minnesota's largest dty. The patwl is being conducted by the West Hermepin Hu­ man Services Plaruiing Board, withcouraelfromthejefiivson Ceirier of Minneapolis. The proiect is led by a steering committee comprised of County Cbirvnissioners Mark Andrew and Tad Jude, West Hermepin Planning Board members Pat Meyer Levy artd Dale Woodbeck, community plaimer Lois Gutrdersotuand iTKiependent consultattt Peter Hutchinsoa The piocaa is funded jointly by West Heiuwpin Human Services aird a private fouruiation. Similar Qtiaens Jury pands have been used in Mirtnesoia to evaluate low-irroome hous- ing, agricultural water quality, arwl organ tnnsplantpolkies. i ;■0arge to the Juiy : V.'F'- --' ■J- , '-A . the charge that will be given to the Qtixenslury panel: Hermepin County has set its Levy limit at X%. (This amount wiU be set later this year |»ior to the Gtizeru Jury hearings). Widiin this fiscal constraint, the jurors are to decide which functions, services, and otiier programs are to be funded. Hie jury must first define the results it wants the county to achieve. Then it <4fft gwaN» dollar amounts sufficient to obtain those results. :: L->- Benefits to Hennepin County c m 1. A fresh perspective on county spending, independent from the normal pnaaues ol spcdal Intacsls and past practice. 2m A iocaaaawhaittto counts essential mission and respoDsibiUties are in a liaM olllacal censtiainli. 9* A dliseBSCvalullon of the elfcetivenesa of coun^r services, with the oppoetuaMy lor public testimony. i ■< • ■.# .-*■ CC-iS-iSai 14:50 512 4r» 5204 • • » ^S*-c. . *o:i'i *• • 'K "' s ■^v .* ■' » • *’ -'■i w%- ..■ U'-," ^ " V • ■ u\. : •t' r.,' rr^^: .V I ••V *iSfe-’;« 12• Jun« 1991 John 0«rhardson Public Works Dir. City of Orono Door Johns A. p.r our tolophon. :s nS-srs^rH:rl£w-nJS! st’ coot offoetivoly. j 4.. 4. Wo. n«wa«aPor thot Orono will ot loaf I woo happy rood In tho nowopopor focilitioo. loot bo 3i.ouoood tho possibilityLOBi Lako and Orono hovs oosuaiiy oiso ot sharing "sooo ehoosos to build on tho south oido tho paot. I .rifiaa to oxplors that possibility* I ■ of mfl2 wo should ^o***^ipoca but it would bo worth tho Council £y. 1 mmmm ----■i' - • > '■'f--: .:f'.r“-ri',¥: ir). a.. K hy Wj- IT ’ *i ]Mf\ y .. S^Vte‘v!'^’'-:- tern-. > 741^' t; L*:',‘*>-‘- ^« ’.'V • i.; A • • ii- MiMy V^'?’ ' •<"’>' ‘V'^^ , feva-h'^rt.-.-. '.’'v li^m-^iA.-y ?.r.- 1 'y ■ :.• LAKE MINNETONKA CONSERVATION DISTRICT June 5, 1991 TOt FROKt SUBJi Adminiscrator/Manager V Q- ExecuCive Director Gene Stronmen/jjUt-y/ Review and Analysis of Conflict-of-interest Policies The concern for conflict of interest which might affect members of the LMCD Board of Directors as they debate and vote on issues has been raised relating to recent board acr<on. May we have a copy of your city's policy or guidelines which apply to your elected officials, and for that matter, any other advisory groups which serve the city, be it elected or cltlsen parcicipants. Thank you for assisting considers this important would be most appreciated. with this question. information as the LMCD Your response by June 21 □□ Q appnovt routing - REQUEST Jit i4i I raitWAAO MfUMt _ wiooiioiiCAnocJ O mvifw with !« otm ^ V- r^*■ ■0A ■^. ^ r^'isS/^t'%:' P'^;-'- > „ -ilW ::■'pSfe;tefc' :ItSs^v ■*“ ' “- ■*v .•*-'fc- ■ .<to' ■■■ ■••-'8Sfe%>r:■•:■ -mmMmmm--- KsipdKSc*/.;-'ggg^;,^.yyt;. ir- .‘i,;-A' “w lias >«v?-■■ LAKE MINNETONKA CONSERVATION DISTRICTJune 6, 1991 TOi FftOMi SUBJi LMCD Municipality Administrator/Manager Executive Director Gene Stroimen LMCD 1990 Audit The IHCD Board of Directors, at its May 22, 1991 aeeting, accepted the audit of the Decembe: 31. 1990 financial ■tateaents for the District. We are pleased to enclose a copy of this annual audit for your InfonsetIon. ESStJla enc c/enci State Auditor's Office *^r®'eas^'.v-v, ■ a,- mmm :'li%V.. ;i; % j -it M '4 ■^v! 'M m m ' -'A Itw .-- •f zm I-:''%rK?‘;W *.■-■■■' Nv: ^SSm..^ ------------------------- ^ - — -- -*^ ' .**•>. . ■ .• ',•*•* • ' • ♦ ti* - .i-.T %■■ lake HINNETONKA CONSERVATIW^OTICT :.- (A Minnesota GoverninentiU^Agenqr J >lfaiiiiia ilii ffiapg 1, Scliihiiij ^ flssoci»;L*«J CcrHfied Public nccminLiiil I INDEPENDENT AUDITOR'S REPORT m-mw TO the Board of Directors Lake Minnetonka conservation District Hayzata, Minnesota ■fe.:. i'*’- iv--' un kjiwa jtiiriife.Ad the accompanying combined balance sheet of the Lake toServatiS^^^^^^ as of December 31, 1990 and the related OOffbined statenent of revenues, expenditures and changes in fund balance vaac then ended. These financial statements are the resconsibility of the District's management. Our responsibility to ai opinion on these financial staten«nts based on our audit. • ,<§r ^ . p M ■ ue conducted out audit in accordance with generally accepted auditing Those standards require that we plan and perform the audit to 2SS5 Si^S^e mSu?^^ Sout Whether the financial statements are free of material misstatement. An audit includes basis evidence supporting the amounts and disclosures in the financial SSiimnS AS aSdit also includes assessing the accounting principles used and significant estimates made by management, as well as ®vulua ing the overall financial statement presentation. We believe thac our audit provides a reasonable basis for our opinion. tn our opinion, the financial statements referred to above Present fairlv in all material respects the financial position of the Lake Minnetonka conservation District as of December 31, 1990 and revenues, expenditures and changes in fund balance for the year then endtd in conformity with generally accepted accounting princip The additional financial information presented is not coi^ice.^ naneeenrv for a fair presentation of the financial position and the results of operations, but is submitted principally for supplementary SSSS.1u?pSU. information, except tMt which ifj“trstical in natt^, has subjected to the audit procedures applied in the examination of the basic financial statements and is, in wr . fSSr^Sented in ail material respects in relation to those statements taken as a whole. iiKf ;April 2, 1991 Minneapolis, Mirncaota L-i lorjilunicnri NsrmiTf or cirtifiio fuiuc accountants I flSMHMItOTAtOCICTV OF CCRTintOFUSUC ACCOUNTANTS __ I OF fWllUlTl OOMrAHItt FNACTieS SI CTION OF THI AMSniCAN INSTITUTI OF CSNTIFIIO FUSUC ACCOUNTANTS 7^aIjllltl iDjijzahi SoultvoTil, Svile u]inncj|iniis, Minnesota 553^ (1512) 541-1750 rax: 0512) 533-1721 1 •'^t:• •• I. • A *<i Sffe-rfe*Sr:. ■- *;■Deceaber 31»ir GROUPS 1990 :. 7, Tw -vf fe#v ’': |iiS-3. ^ General Governmental Fund Tyres Special Revenue Account Group Totals (Hero Only) General Fixed Assets 1990 1989 Jfi'-f-; • tfyW^‘X:? I'-X, I® j. tatty Cash Ca^ in Checking tnvMtMntSf at cost kocaints Ssceiv^le OCfioa Bquipnsnt Bacvssting Bgulpsent total Assets fe? mWi : LIABILITIES AMD P BAIA^ iM33®p^LlablUtl«s contract Rstainage DaCncrad Oonpensation DtCercad Rsvenue R•fllndiri^le Deposits total Liabilities Balance IfiVMtMnt in General Fixed Assets total Fund Balance PSg*total Liabilities and Fund Balance vV-- ■r $ 300 2,309 163,910 $ s 360,748 30,437 348,623 $ 300 $ 2,309 524,658 30,437 348,623 300 7,120 392,994 2,537 27,523 309,943 $166,519 $ 360,748 1 J 379,060 $ 906,327 $740,417 $ 6,913 68,749 4,100 $ $ 4,757 $ s 6,913 73,506 4,100 4,000 5,060 72,254 3,300 7^,762 4,757 84,5i0 84,614 86,757 355,991 379,060 379,050 355,991 86,757 337,466 308,793 9,544 86,757 355,991 379,060 821,808 655,803 $166,519 $ 360,748 i i 379,060 $ 906^327 $740,417 The acconpanying notes an integral part of to financial statements ace this financial statement. VfSi^fe'v*,",--A-L';K‘-‘i+H ■'*^5-IMS MaCfESCSKr. CCHSDWKIGJ CIS7SICToafttHD soTEsnc n? sevnurs, 'iXPcainxEs Mm CBMCtM m npm muice - budgct aio aoiwlCBCRM. AMD SPECIAL KEVDUE IWO TTPCS POC ibt YMr ER(M December 31« 1990!f ^ Qi' »f - •-'< », gf,, ,:.-P(»lclfMl Mm •* If " /T:* 1^1=' SPJSi t!?SSmmpfCaMiOl KVI# ______«Sr* &i |P®fli#;fc... Gtneral Pur>d Soecial Hevenue Fund Budoet Aaual Variance Favorable (Unfavorable)Buocet Actual Variance Favorable (Unfavorable) t 69,490 137,000 $ 89,490 $ 40,000 150,301 40,000 13.301 S 80,000 $ 60,000 190,036 23,950 s 190,036 23,950 S 226,490 279,791 %53,301 $ 60,000 273,966 S 713,986 S 60,000 317 S 59,683 $ 90,654 64,336 $26,318 99,276 89,924 9,352 99,550 35,280 14,270 4,130 (4,130) 3,110 8,290 (5,160)22,454 2,945 19,509 20,8S0 20.687 163 7,525 20,426 (12,901) 32,900 <0,9o7 (6,087)4,000 2,303 1,697 47,960 34,113 13,147 40,290 3,963 36,327 3,000 1,347 3.653 29,901 29,901 15,000 2,083 12,917 3,200 2,731 469 2.500 2,500 44,604 (44,804) S 286.596 202.578 $84,018 S297,574 226,788 70,786 77,213 47,199 9.544 309,793 86.7S7 S:5S,?91 Iht accompanying notes to financial statenents are an integral part of this financial statemnt. TotUs ( Kano Only) Eludget Actual Variance Favorable (Unfavorable) $ 149,490 $149,490 $ 230,036 230,036 137,000 174,251 37,251 $ 286,490 553,777 S 267,287 S 150,654 64,653 $ 66,001 198,826 175,204 23,622 4,130 ( 4,130) 25,564 11,235 14,329 28,375 41,113 ( 12,738) 36.900 43,290 ( 6,390) 88,250 38,776 49,474 34,901 1,347 33,554 18,200 4,814 13,366 2,500 44,804 ( 42.304) $ 584,170 429,366 t 154,804 124,411 31B.337 $ 442.748 M lake MINMETCiJKA ca'JSERVATiaNNOTES TO FINANCIAL STATEMEIm^ Decenbec 31, 1990 ptnamctal reporting entity i: ? * '•«U Mtids, account groups, officials exerciseand other organizations over which the District s orriciai ovttrsl^t cesponsibilty. ty = r- AcmmriNG policies &rr,'. ir’ "- •Bi' &• •|v ■ * •,.pi Jckf. • .A VP i Vf-*P ^ - “ ■■ ■*p V -'P ■ v ', .'■■ :’V.: Basis of accounting: The District follows the SSified accrual method of accounting. . revenue is recognized in the °remeasurable and available for use. Expenditures are recorded as the obligation is incurred. Atm TMVESTMENTS in acoord««e with Wnne^ta 1 jrSSSe-SuT^ral helerv. Systen. T- V. r^v ;vv-' pi- % notes pledged AutJiorized collateral includes the legal investments^scri^d »^^'^‘Minnesota Statutes require that securities pledged as bilateral be held in safekeeping by the District treasurer or in a financial institution other than that furnishing t e eoilateral. _ 4n«Mka*'« Idle funds as authorized by Minnesota SzSo loJ SS“J^ Ois?!St invested only in U^. Trea^^ MM^rt^iSwsted fJSs were held in bank savings and certificate aooountSe S"'at veer end all investments of the District were aLsiritieo that are insured or registered or for which the aeourities are held by the District or its agent in the District's name. ■i I J ilf-V -i*:. V*v^ .::fy. ?CC GENERAL FIXED ASSETS W'-M-- The ehaiKiMm/^ scheduled below: ife',i. %' 4V P®%?w. ili ■ --V' Balance December 31/ 1969 1990 additions Balance December 31/ 1990 $ 337/816 41/244 $ 379/060 ^ general fixed assets are recorded at historical cost. No • provision for depreciation is recorded. mm Effec*rive October 15/ 1990 the Lake Minnetonka conservation District entered year with escalations for variable costs during the remaining term Of the lease. Hinimuin future payments under the new agreement total $28,502.00. for:• .*v y. 1990 the District did not adopt a formal budget for the save the Lake fund. AS such/ only Milfoil Fund budget items appear on the statement of fi%|r revenues/ eioenditures and changes in fund balance. IBM WMSION AMD RETIREMENT PLANS im esKioyees of the District are covered by either the Public ^loyees Ar Association or the Public Enployees Retirement Association iiPAooordinated with Social security. District contributions to theseV ooocoinacea wiwi — -- - - -- -1‘AsfM OODJfOinated plans amounted to $18/635 in the year ended December 31/ 1990. Wps?ftv ■ > .♦ r.- ’w ' u: - . >* 1.1, . r 4 . • ‘ .r' :• « ./• J*; 4;i -Sj-' ••• . 1 M,- Wipr » ■} V. '^i1■>3 m$.r VV. ^DiTipic 1>» Sclnbiiin Et flssudnl~c CtrHficil fublic /Iccauutaiit ISlIlll IDagcata BoiilcviiTil, Suite 1! ^iiinca|ioiis, Minnesota 53343 (612) 54M750 fax; (612) 593-1721 1. i'- % -■ '■f" im- COMMENTS ON COMPLIANCE -Minnetonka conservation District v^^yaata, Minnesota fie have examined the financial statements of the and 1^^ OODMivation Diattict as o£ ^1991*" Out^examinacion was inade in -m ia«-d our r^rt t^r^n ' i™ the provisionsissued our report thereon dated April provisions of If'' 5So.“?5.S?rjrsoJS^^ - .ner SmS!^<^^ tne ciroxastances. a. Legal C<»plianc Audit conflict. to be tested: contracting wd and disbursements. Our study of interest, |*^^®^teoorieL The results of our tests indicate incluiM all of the ►h*»*Lake Minnetonka conservation Districtthat for the items tested, the Uke M^^co^^^ applicable legal ^ legal provisions This report is inteiuJed solely for th^use^of This conservation Distri^ an^ ^^limit the distribution of this tepor , ‘'^ restriction is not intenw^to imu. iljrrSSk of public record April 2, 1991 mn.nnMp^is - ^lesota C- ^ FiffMttn W AMfRICAN IMf ITIlff 0^ CinTIPICO HililC ACCOUNTANTS iiniiM or minimmta iCMiiTV OS csfir inso Fimjc mcountants M mtuumtrn MtaMMim MarTinS SCCTfON O^ Tilt AMtfllCAN TS fa ■% i d (i 3. MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERSAGENDA Thursday, June 20, 1991 I - Wayzata City Hall 7:30 p.m. 1. Call to order: note attendance. 2. Approval of Agenda. 4. Reading and approval of minutes of the Regular Meeting_sif. May 16. 1991. Reading and approval of minutes o£ the Special Meeting of June 6. 1991. 5. Hearing of Permit Applications A.Penait Application No. 90-167: Applicant: Jeff Essen 2548 Casco Point Road Wayzata, MN 55391 Location: City of Orono, Sec. 20BC, Carman Bay, Lake Minnetonka Extension of a permit for the installation of 30 lineal feet of rip rap shoreline erosion protection and dredging to remove 200 cubic yards of material to provide navigational access. Purpose: B.PeiTifc Application No. 91-42: Applicant: Marvin Hartman 1600 Arboretum Blvd. Victoria, MN 55386 City of Victoria, Sec. 13 CB Stormwater management plan for a 6 unit townhouse site east of County Road 11 and north of County Road 43. Location: Purpose: ■“ ■N >:4- I r, 6 II k t- I I ff‘- h:I h:.- vV- C. Permit Application No. «»i-56: D. B. H. Applicant: Location: Purpose: Donald Knutzen 19900 Lakeview Ave. Excelsior, MN 55331 City of Deephaven, Sec. 8DA, jke Minnetonka Placement of a beach sand bliin .et. Permit Application Wo. 91-62: Applicant: Holiday Stationstores, Inc. 4567 W. 80th Street Bloomington, MN 55437 City of St. Bonifacius, Sec. 32BB Stormwater management plan for construction of a gas/convenience store northeast of the intersection of Highway 7 and CSAH 92. Location: Purpose: Permit Application Ho. 91-66: Applicant: City of St. Bonifacius PO Box 268 St. Bonifacius, MN 55375 City of St. Bonifacius, Sec. 32BB Stormwater management plan for construction of an access to Hwy. 7 for businesses north of the highway and east of CSAH 92. Location: Purpose: F. Permit Application Ho. 91~69: Applicant: Location: Purpose: Thompson Land Development 300 S. Hwy 169, Suite 870 St. Louis Park, MN 55426 City of Plymouth, Sec. 18C & D south of Medina Road, east of the Medina-Plymouth boundary Stormwater management plan for a 116-acre, single-family residential subdivision called “Bridlewocd Farm." G. Permit Application Wo. 91-70; Applicant: Location: Purpose: Jon Scherven Box 127 2649 Casco Point Road Orono, MN 55392 City of Orono, Sec. 20BC, Spring Park Bay, Lake Minnetonka Installation of 60 lineal feet of rip rap shoreline erosion protection. Permit Application Me. 91-71: Applicant: Marilyn Thorne 2635 Casco Point Road Orono, MN 55392 City of Orono, Sec. 20BC, Spring Park Bay, Lake Minnetonka Installation of 60 lineal feet of rip rap shoreline erosion protection. Location: Purpose: -2- r w. fj' .2-. t|,;. '^1 •- 1^ i'" \ J'-V If^fv * JI I. Permit Application Ho. 91-72 : J. K. L. R. Applicant: Location: Purpose; Alan and Norma Greene 2645 Casco Point Road Orono, MN 55392 City of Orono, Sec. 20BC, Spring Park Bay, Lake Minnetonka Installation of 60 lineal feec of rip rap shoreline erosion protection. Permit Application Ho. 91-7B: Applicant: The Pemtom Company 8200 Humbolt Ave. So. Bloomington, MN 55431 City of Greenwood, Sec. 26AC Stormwater management plan for a 26 lot residential subdivision west of Minnetonka Blvd. at Ferncroft Lane called "Woods of Lyman Lodge." Location: Purpose: Permit Application Mo. 91-79: Applicant: Advance Circuits 15102 Minnetonka Industrial Road Minnetonka, NN 55345 City of Minnetonka, Sec. 16DC Stormwater management plan for a building and parking lot expansion north of Minnetonka Industrial Road west of williston Road. Location: Purpose: Permit Application No. 91-8Q: Applicant: City of Minneapolis 350 South 5th Street Minneapolis, MN 55415 Location: City of Minneapolis, Sec. 16CB, Minnehaha Creek Purpose: Stormwater management plan for construction of a bridge at Logan Avenue, berm construction and channel improvements. Permit Application Wo. 91-81. Applicant: John Flinn 40 interlachen Lane Ton. a Bay, MN 55331 Location: City of Tonka Bay, Sec. 21AC, Lafayette Bay, Lake Minnetonka Placement of a beach sand blanket.Purpose: Pormit Application Wo. 91-82; Applicant: Joan Slattery 50 Interlachen Lane Tonka Bay, MR 55331 Location: City of Tonka Bay, Sec. 21AC, Lafayette Bay, Lake Minnetonka Placement of a beach sand blanket.Purpose: -3- *- -Vi-r;" r-- I- i 6. 7. O.Permit Aoplication Wo. 91-83: Applicant: Kaye and Gary Mills 1220 Morningview Drive Minnetrista, MN 55364 Location: City of Minnetrista, Sec. 12BD, Jennings Bay, Lake Minnetonka Purpose: Installation of 80 lineal feet of rip rap shoreline erosion protection. P.Permit Application Ho. 91-B4; Applicant: City of Victoria 7951 Rose Victoria, MN 55386 City of Victoria, Sec. 12BD Stormwater management plan for paving approximately 2,400 lineal feet of Park Drive. Location: Purpose: 0.Permit Application Ho. 91-85; Applicant: D.T. Madge 875 Forest Arm Lane Orono, MN 55364 City of Orono, Sec. 7AB, Forest Lake, Lake Minnetonka Dredging to remove approximately 1,500 cubic yards of material from a common user channel. Location: Purpose: R.Pam** £ Application Bo. 91-86: Applicant: City of St. Louis Park 5005 Minnetonka Blvd. St. Louis Park, MN 55416 City of St. Louis Park, Sec. 28A, Minnehaha Creek Replacement of an existing bridge where Yosemite Ave. crosses Minnehaha Creek. Location: Purpose: Public Hearing regarding proposed amendments to District Rule F regarding sand blanket permits. Continuation of Public Hearing concerning apparent violation of Dietrict Rules in connection with dredoino and excavation activity conducted at Gavle's Marina on or about April 15. im. 8. Complaints and Violations Committee Report. 9. Finance Committee BeporJ: A. Treasurer's Report. -4- Pt rI, i 10. Plans and Programs Report 11. Pules and Policies Committee Report 12. Engineer's Repor:t. MINUTES OF REGULAR MEETING OF May 16, 1991 MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERS 1 -4. r^: The regular meeting of the Board of Managers of the Minnehaha Creek Watershed District was called to order by Chairman Spensley at 7:30 p.m. on Thursday, May 16, 1991 at the St. Louis Park City Hall in St. Louis Park, Minnesota. Managers present; Spensley, Erickson, Lindley, Love and Miller. Managers absent; Maple and Thomas. Also present were Board Advisors Quanbeck, Mahady and Jones. Approval of Agenda It was moved by Manager Lindley, seconded by Manager Love, that application 9i-S9. citv of Minnetonka be moved to the section of the agenda which provides for greater review and discussion of the application by the Board of Managers. Upon vote, the motion was unanimously carried, it was then moved by Manager Lindley, seconded by Manager Erickson, that the agenda be approved. Upon vote, the agenda was unanimously approved as amended. Approval of Minutes The Managers reviewed the minutes of the regular meeting of April 18, 1991. It was moved by Manager Love, seconded by Manager Lindley, that the minutes of the April 18, 1991, meeting of the Board of Managers be approved. Upon vote, the minutes were unanimously approved. Tahilno of Applications It was moved by Manager Love, seconded by Manager Erickson, that the following permits be tabled based upon staff recosnendation as set forth in the Engineer's Report: 91-5&i. Donald Knutzan; 91-61. Citv of Deephaven: 91-62 Holiday gtatlonat-oraa. Inc.; 91-66. Citv of Bonifacius; 91~70 JPD goharvan; 91-71. Marilyn Thorne; and 91-72. Alan and Norma Greene. Approval of Permit Applications It was moved by Manager Lindley, seconded by Manager Love, that applications 90-49. Pol and Judv Johnson. 91-74. R.D. gohnatdar and 91-7S. Jon Zvdenbos be approved based upon recomsendation of staff. Upon vote, the motion carried unanimously. NCMD Board Minutes -1-(05/16/91) f'-r f e-- if-B: Hearing of Permit Applications 91-10. Circle Corporation — Storinwater management nlan fof nw^l-family residential subdivision located at 55th Street and Humboldt Avenue in the City of Minneapolis. Staff reported that an alternative plan is being discussed with the developer. Instead of an underground storage structure, the developer has now proposed two aboveground holding ponds. Staff recommended approval in concept of the proposal and that the matter be tabled pending receipt of items identified in the Engineer’s Report. Mr. westerlund appeared on behalf of the developer. Manager Lindley questioned whether approval in concept would interfere with the right of Minneapolis citizens to review and comment on this project. Chairman Spensley suggested a meeting which would include City officials and Watershed members, with such a meeting being held near the site of the proposed de.elopraent. Chairman Spensley indicated that he believes that such a meeting would be consistent with the approval of the deve.oper's planning concept. Mr. Westerlund was agreeable to a joint meeting as proposed by Chairman Spensley. Manager Miller indicated that the developer's proposal was a great improvement over the initial plan for underground storage. Manager Erickson concurred in Manager Miller’s assessment. He also indicated that conceptual approval could be a useful first step towards resolving any outstanding land use issues through a hearing process. It was moved by Manager Erickson, seconded by Manager Lindley, to approve the design, in concept, but to table the matter pending receipt of those items requested in the Engineer's Report. Manager Miller asked whether tabling the permit would mean that the matter has to come back to the Board of Managers prior to the final approval of the permit. Legal counsel indicated in the affirmative. Upon motion, the matter carried unanimously. It was moved by Manager Miller, seconded by Manager Lindley, that all residents of the sub-watershed be provided with notice concerning any joint hearing. Upon motion, the matter carried. Chairman Spensley agreed to contact Council Member Johnson concerning appropriate arrangements. ei«.54. rtinrinw Wonin^p — Tnatallation of approximately IQQ Unaal foot of rin rao shoreline erosion protection ai mmnA blanket. Staff stated that this matter involves installation of rip rap between two existing trees on applicant's property. It appears that extensive erosion has occurred in this area. The applicant seeks a variance to the District's floodplain alteration rules in order to place fill behind the proposed rip rap and within the floodplain. Staff recommends that the request be MCMD Board Minutes -2-(05/16/91) i.. ■ tabled pending more information. Staff notes that in the past, the Board has allowed property owners to regain shoreline lost to erosion only in instances where the applicant could show that the erosion had occurred within the last five years. Mr. Spartz appeared on behalf of the applicant stating that the applicant seeks to follow the natural treeline and the shoreline based upon the shoreline of the adjacent property. Manager Love indicated that the Board needs further information as to when the erosion occurred. Manager Lindley questioned whether the applicant was taking an inconsistent position. On the one hand, the applicant has requested an EAW to prevent dredging in the Lake, yet here the applicant seems to want to alter the environment by filling-in a portion of the shoreline when such alteration is to the applicant's benefit. Manager Miller indicated that the applicant's position in this matter should be consistent with the applicant's stated concern for the environment in regard to the proposed EAW. It was moved by Manager Love that the matter be tabled based upon staff recommendation and pending receipt of those items requested in the Engineer's Report. The motion was seconded by Manager Miller. Mr. Spartz indicated that he would appreciate action on this item tonight. Manager Miller stated that action on the proposed sand blanket would be inappropriate in light of the uncertainty and the additional information required. Upon vote, the motion to table carried unanimously. ei~S7. G.W. Halson — Placement of a beach sand blanket a naa rock blanket. Staff reported that applicant has requested permission to place a sand blanket and a pea gravel blanket along the shoreline of his property. The purpose is to create a firm lake bed for recreational and navigational purposes. The existing bottom consists of soft organic silt covering a firm bottom at some depth below the silt. Mr. Keep appeared on behalf of applicant and indicated that the DRR had granted a variance from its rules to permit such a blanket to be placed more than 10 feet waterward from the Normal Ordinary High Water Mark. Staff noted that the Board has generally followed the lead of the DNR in granting permits which vary from DNR standards, granting District permits only after the DNR had first issued such a permit. Staff recommended that the matter be approved pending receipt of the DNR permit. It was moved by Manager Love, seconded by Manager Miller, that the permit be approved with issuance conditional upon receipt of the DNR permit. Upon vote, the motion carried unanimously. NCND Board Minutes -3-(05/16/91) f Ir t f I ;V :vE II i qi-fiO. Cit:v of Plymouth — Stormwater man qement plan for TAnonst:ruction of Medina Road from the CitY cf Medina boundary to County Road 24. Staff reported that this project involves the reconstruction of Medina Road from the City of Plymouth's border with the City of Medina to County Road 24. Chairman Spensley asked whether the construction would result in any change in volume or rate of run-off. Mr. Quanbeck stated that no such change would occur. Mr. Anderson, the Engineer for the City of Plymouth, appeared on behalf of the City. He indicated that the City will work with staff concerning preparing the outstanding items noted in the staff's report. It was moved by Manager Lindley, seconded by Manager Erickson, that the matter be approved with the issuance of the permit being conditioned upon the receipt by staff of all items as set forth in the Engineer’s Report in form and substance satisfactory to staff. 91-64. Bruce Olson — Dredoira to remove 60 cubic yards.of fflU^orlal from a residential dock area. Staff indicated that the depth and the width of the proposed dredging are consistent with Board standards and recommended approval with the issuance of the permit pending receipt in a form satisfactory to staff of the necessary DNR report. Mr. Reep appeared on behalf of the applicant and indicated that such DNR approval would be forthcoming. It was moved by Manager Lindley, seconded by Manager Love, that the permit be approved consistent with staff recommendation. Upon vote, the matter carried unanimously. chai Ql-65. Paul Zupoke — Dredoina to remove large rocks from a ml acceee to an individual dock. Staff indicated that this project involves dredging to remove approximately 30 rocks of 12-18 inches in diameter, from an existing channel which accesses the property owner’s dock. The project would involve only the removal of the rocks and no other dredging would be involved. Mr. Zuppke and Mr. Reep appeared before the Board and indicated that the rocks were from a man-made island across the channel and that the ice had brought them into the channel. Mr. Zuppke further stated that the rocks have protruded above the waterline in recent years and may create a serious safety hazard. It was moved by Manager Love, seconded by Manager Lindley, that the permit be approved and issued upon receipt by staff in a manner satisfactory to staff of those items set forth in the Engineer’s Report. Upon vote, the motion carried unanimously. Manager Miller requested staff to inform the Lake Minnetonka Conservation District about the existence of this potential obstruction. NCWD Board Minutes -4-(05/16/91) f- I t M 91-67« The Fairways of West Oaks — Stormwater management Plan for a 5-lot sinole-familY residential subdivision called "Ridae at the Fairway.* Staff reported that the project in question is located east of Hopkins crossroad and south of Minnetonka Boulevard. The project is an additional phase to a development which was reviewed by the Board of Managers in 1988 and again in 1990. An e: ng pond on the site drains west through the subdivision. In addition, the pond acts as an overflow spillway below existii. house elevations in the "Fairways at West Oaks" subdivision. Applicant proposes construction of a cul-de-sac with five residential lots around the existing pond. The pond will be regraded providing slightly greater storage volumes. A 15-inch pipe will be installed to accommodate overflow. Staff is concerned that discharge rates of the emergency overflow be maintained similar to the existing conditions. Mr. McNaughton appeared for applicant and stated that applicant was prepared to comply with the staff's reconmendations. It was moved by Manager Love, seconded by Manager Lindley, that the permit be approved and issued upon receipt by staff of those items set forth in the Engineer's Report in a form and substance satisfactory to staff. Upon vote, the motion carried unanimously. Ql-6n. Huntarland Corn. — Stormwater management plan for a 13-lot sinala-familv residential subdivision called "Tuckborough hird Addition.* Staff reported that this project involves the construction of a 13-lot single-family residential subdivision in the City of Medina. The applicant proposes the construction of two ponding areas, one of which is immediately adjacent to a wetland. Since this pond may encroach on the floodplain of the wetland with rate control facilities below the 100-year frequency flood elevation, staff finds that a better location for this pond is immediately north of Medina Road at the culvert crossing. This would take advantage of an existing low area which would have much easier access for maintenance purposes than the proposed site. Staff also raised questions about the other pond, indicating that the applicant should investigate utilizing the existing crossing in the Medina Road, which is located on the adjacent property. Mr. Penning and Mr. Gronberg appeared on behalf of the applicant. They stated that they were in agreement with the recommendations of staff and requested approval conditioned upon meeting staff's recommendations. Upon questioning by Manager Lindley, applicant indicated that they believed all necessary agreements could be reached with the neighboring property owners such that the pond could be constructed by October 15. It was moved by Manager Lindley that the permit be approved pending receipt by staff of all items listed in the Engineer's Report in form and substance acceptable to staff and that construction of NCHD Board Minutes -S-(05/16/91) r k. y y. the ponds in question be completed by no later than October 15, 1991. In the event that the ponds are not constructed by October 15, 1991, the permit would be null and void unless otherwise amended by the Board of Managers. Upon vote, the motion Q3j]ji0(3 unanimously with Manager Erickson abstaining, due to a prior business relationship with the applicant. 91-69. Thompson Land Development — Stormwater management nlan for a 116-arre. sinole-famiIv residential subdivision called *Bridlei>Qod Fam.JL The proposed subdivision is located immediately east of the Plymouth-Medina municipal boundary. The western portion of the site drains to a large land-locked wetland. The west portion was not addressed by the City of Plymouth Storm Drainage Plan. The applicant is applying for approval of the "Bridlewood Farm" Storm Drainage Plan and approval of the concept of diverting the drainage of 40 acres from Minnehaha Creek Watershed District east into the Bassett Creek Watershed. Applicant had previously been issued a permit from MCWD to stockpile materials along the north edge of the site and for preliminary grading of Phase I of the project. The permit was not issued pending receipt of additional information. During review of earlier permits, property owners adjacent to the land-locked wetland expressed concern that additional water not be discharged from the development. Staff is concerned that the volume of water discharged to this wetland not be increased without applicant securing proper rights. Staff recommended tabling the project pending receipt of items set forth in the Engineer's Report. Manager Miller agreed with staff and expressed concern regarding the incremental nature of the approvals. He indicated that he would prs er an overall review wh'^h would address all problems and pr.'vide solutions to them. Mr. Pritchard appeared on behalf of the applicant and agreed to meet with the District's Engineers and to have recommendation for the June meeting of the Board of Managers. Manager Lindley indicated that all issues from previous permits should be addressed at that time. Mrs. Raskob, who is a neighbor, raised a concern that a channel has been dug on the property which is at least 4 feet deep. Mr. Pritchard indicated that there was a channel, but it was no greater than 6 inches in depth. Mrs. Raskob disagreed, indicating that the channel was at least 3-4 feet in depth. Mr. Quanbeck stated that there had been no increase in hard surface and as such, there would be no resulting increase in drainage volume. Chairman Spensley asked whether any discussion had occurred with the City of Medina concerning downstream drainage. Manager Miller suggested correspondence to the City of Medina concerning this matter. Chairman Spensley further indicated that it would be NCND Board Minutes -6-(05/16/91) an appropriate time for the City of Medina to develop a comprehensive plan for stormwater management, at least at the sub-watershed level. Manager Lindley stated that this project was a special concern because of its location on the cusp of three watersheds and the border of two cities. Manager Lindley indicated his concern that conceptual agreement be reached among all of the entities so that the activities of the developers do not adversely impact neighboring property owners. While Manager Lindley acknowledged the need to accommodate economic pressures of developers, he noted that the 'imary responsibility of the District is not to the develo but to those who would be affected by the stormwater r Upon motion by Manager Miller, seconded by Manager i. -y, the Board of Managers voted unanimously to table the matter. Chairman Spensley requested that legal counsel draft a letter to the Mayor of Medina concerning this matter. Manager Lindley also requested that the matter be kept in mind in any revisions to th^* District’s 509 Plan. 91-73. shnahikant S^ne — Installation o’- approximately 100 lineal faet of rip ran s. .reline erosion prot ion and a beach ■and blanket. It was moved by Manager Lindley, seconded by Manager Erickson, to approve the permit based upc ' staff’s recommendation and upon receipt by staff of those items contained in the Engineer's Report in a form and substance satisfactory to staff. Upon vote, the motion carried unanimously. 91-59. City of Minnetonka — Stormwater management plan for ruction of a fire station south of 1-394 and west of Carlson ParXwaxj. staff reported that the drainage for the proposed project would pass through the depression in the southwest loop of the Z-394/Carlson Parkway interchange and discharge east into a wetland designated as a stormwater management pond by the City of Minnetonka. A sedimentation basin and skimming device for this stormwater sewer system had been previously constructed pursuant to an MCND permit. All necessary exhibits have been submitted by applicant and they conform with District standards. Manager Miller asked whether the Carlson development had been constructed to plan. Mr. Mahady indicated that in general the plan had been followed and that it had worked well. He also indicated that the Minnesota Department of Transportation’s plan had also ' een followed. Manager Lindley expressed a concern that the City of Minnetonka’s position in this matter seems to be inconsistent with the position being taken by the City of Minnetonka in regard to the litigation with the Libbs Lake Homeowners Association. Manager Miller agreed that the City’s position seems to be inconsistent. It was moved by Manager Miller, seconded by Manager Love, that the permit be approved. Upon vote, the motion passed unanimously. NCWD Board Minutes -7-(05/16/91) 4 01-42. Marvin Hartman — storiawatec tnanaggrognt Plaa £oy ..a-i llni^ t!Ownhouse site east of CountY Rpad II 9^(3 q,QTth 9^.CPUP.t3C Pnad 43. Twiile B *- Rt-nrniwater Management Plana. Indi^vidyal Projects.y It was moved by Manager Love, seconded by Manager Lindley, that this project be tabled based upon recommendation of staff as set for in the Engineer’s Report. Upon vote, the motion carried unanimously. qx_2g. Park wicoiiet Medial Cent<j?r — Stormwater managsmsh^ plan for construction gf 9 medical clinic Oh a 3f3-aCgg SitSi It was moved by Manager Love seconded by Manager Erickson, that the permit be issued based upon staff recommendation with issuance of the permit conditioned upon receipt of items as 3^.'C forth in the Engineer’s Report in a form and substance satisfactory to staff. Upon vote, the motion was unanimously approved. 91-56. MN/DOT: and 91-53, Ellie Schwaba. It was moved by Manager Love, seconded by Manager Erickson, that the permits be approved based upon staffs recommendation with the issuance of such permits conditioned upon receipt of items as set rorth in t:.c Engineer’s Report in a form and substance satisfactory to staff. Upon vote, the motion carried unanimously. It was moved by Manager Love, seconded by Manager Miller, that permit applications number 91-62. Holiday StStlonstPf.SS.^—InSLi and 91-66. City of Bonifacius be removed from the table. Upon vote, the motion was carried unanimously. The Managers decided to discuss the applications jointly. 91—62. Holiday Stationstores, Inc. — Stormwater plan for construction of a Qas/convenience-.StgtS ffOCtheaSt Of thg intersection of Highway 7..and CSAH 22J. and Q1-66. City of Bonifacius — Stormwater management Plan fQ£ ennstmction of an access to Hwy 7_fOf_bUSinCSSCS—hOTth Pt— hialwav and east of CSAH 92; Mr. Naughton appeared on behalf of the City of St. Bonifacius. He noted that the Holiday Stationstores pro;]ect would require a skimming structure in case of an oil spill. He further indicated his concern that water is currently standi, g in a nearby drainage ditch. Even with a 30-inch outlet pipe, drainage is very slow. He expressed the further concern that the sitting water could cause the break-up ot the highway and road. Mr. Naughton would like to see an agreement between the Cities of St. Bonifacius and Minnetrista and Lakeland Township to work out a better drainage plan. Mr. Naughton suggested it would be helpful if the District could speak with officials of the City of St. Bonifacius to better educate them concerning these issues. it was moved by Manager Lindley, seconded by Manager Miller, that this matter be tabled. Upon vote, the motion carried unanimously. HCWD Board Minutes -8-(05/16/91) Comolainta and Violations Coimnittee Report Manager Love reported on several items considered by the Complaints and Violations Committee at its meeting held at 6:30 p.m.. May 16, 1991. Manager Love reported that there are few outstanding sand blankets violations. Those remaining in violation will receive a letter from the District's attorney indicating that after-the-fact permits ...ust be completed or the Board will seriously consider taking appropriate legal action. Manager Love further reported that he expects significant progress in resolving the following matters during the month of June: a7-i60. Gerald Carisch; 90-112. Dr. and Mrs. Robert Miller; 89-06. Ben and Judv Simmons; and 89-208. Thomas McMorrow. Manager Love reported that permit applications 91-32. Richard Stakel: 91-33. Dick Larson; and 91-34. Gunnar Gidlow; which involved the approval of after-the-fact permits concerning rip rap have been finalized. Manager Love indicated an agreement had been reached with Lawrence Paste whereby an after-the-fact permit would be granted conditioned upon approval of the project by the DNR and the payment of Rule J fees. It was moved by Manager Love, seconded by Manager Lindley that this agreement be authorized. Upon vote, the motion carried unanimously. It was then moved by Manager Love, seconded by Manager Erickson, that the meeting be adjourned to Executive Session to discuss outstanding litigation matters involving the Libbs Lake property owners and Gayle's Birina. The meeting was reconvened by Chairman Spensley. It was moved by Manager Love, seconded b'* Manager Miller that the mcwd convene a special meeting to be .*c 7:30 p.m. at the wayzata City Hall on Thursday, June 6, 1991, to conduct a public hearing into alleged violations involving the apparent unauthorized dredging on or about April 15, 1990, at Gayle's Marina. Upon vote, the motion carried unanimously. Finance romi^tee Report The Managers reviewed the Treasurer's Report submitted by Manager Lindley. Following discussion, it was moved by Manager Lindley, seconded by Manager Erickson, to approve the report and authorize payment of all invoices as set forth in the report. Upon vote, the motion carried unanimously. mm MCND toard Minutes (05/16,'91) J •-f f-11 I'i? te„ bv I"' rI.. Plans and Programs Committee Report No report. Rules and Policies Coimnittee Report Chairman Spensley indicated that the Committee had passed a draft rule concerninj the issuance of permits for sand blankets. The approach taken i* one of self-licensing for applicants. That is# applicants and contractors must fill out an application form acknowledging their understanding of the District's Rules in regard to sand blankets. It was moved by Manager Lindley, seconded by Manager Love, that a public hearing on the proposed amendments to Rule F be held at the regularly scheduled June meeting of the Board of Managers. Upon vote, the motion carried. Engineer's RepQJl Mr. Mahady reported that the Lake level stood at 928.12 feet as of May 16, 1991. Mr. Mahady reported that a meeting has been scheduled with the DNR on May 21, 1991, to discuss the Gray's Bay operating permit. Manager Lindley asked whether any changes were being proposed in the Management Plan for the Gray's Bay headwater structure. Manager Lindley indicated that if so, such changes should be scrupulously reviewed. Mr. Mahady reported that public comment was solicited in the fall of 1988, and that he did not anticipate substantial changes. It was suggested that a document should be produced to better explain the Management Plan. Mr. Quanbeck reported that a culvert was blocked which has backed up Painter Creek. Painter Creek is a public ditch and the District is the ditch authority. The Managers requested that Mr. Quanbeck work with the City of Orono to determine whether the City would be willing to assume responsibility to clear the culvert. Mr. Quanbeck further reported that the Environmental Quality Board had contacted the District requesting the District to serve as the responsible governmental authority to determine whether an Environmental Assessment Worksheet is necessary based upon a petition that has been filed by the Channel Drive Homeowners concerning a proposed dredging project. The Managers requested stafl ^nd legal counsel to work with the EQB to determine whether funding exists to reimburse the District for any expense . incurred in this matter. If such funding exists, the sense of the Board was to accept the EQB's request that the District serve as the responsible governmental authority. NCND Board Minutes -10-(05/16/91) jit- A;-.. Attorney's Report Mr. Jones reported that matters upon which the law firm is actively engaged had been discussed as a part of the regular course of business. Adiourniiient being no further business before the Board of Managers» the meeting was adjourned at 11:03 p.m. Respectfully submitted, John E. Thomas - Secretary 918ZOAJ(28) Mtrteir Minutes -11-(05/16/91) RT.!’ &rIr f (h- MINUTES OF SPECIAL MEETING OF June 6, 1991 MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERS * %u.;; 1 7 A special meeting of the Board of Managers of the Minnehaha Creek watershed District was called to order by Chairman Spensley at approximately 7:30 p.m. on Thursday, June 6, 1991 at the Wayzata City Hall in Wayzata, Minnesota. The meeting was noticed as a public hearing to discuss alleged violations of watershed District Rules by Gayle’s Marina on Maxwell Bay of Lake Minnetonka. Managers present: Spensley, Love, Miller, Lindley and Thomas. Managers absent: Maple and Erickson. Also present were Board Advisors Quanbeck, Mahady and Jones. Opening Remarks Chairman Spensley opened the meeting by describing the purpose of the meeting and indicating that evidence would be presented by witnesses under oath through direct questioning by attorney Andrew Parker, and that a record was being made of the proceedings. Mr. Gayle Wittig was provided with special notice of the hearing and given an opportunity to be present. Mr. Wittig’s attorney, Mr. Steve Christenson, appeared on behalf of Mr. Wittig. It was explained that he would have the opportunity to also question each witness and provide any additional information or evidence to the Board. Chairman Spensley also indicated that the Board was sympathetic with the recent tragedies which had occurred in the wittig family, and intended to leave the record open at least until its June 20, 1991 regular meeting to provide Mr. Wittig with additional time to supplement the record. Public Hearing Attorney Parker indicated that the record would consist of all documents in Watershed District Staff’s files related to the alleged violations by Gayle’s Marina. Attorney Parker then called Manager Love as the first witness and administered the oath. Manager Love testified that on April 14, 1990, he received a call from neighbors of Gayle’s Marina indicating that dredging was occurring in Maxwell Bay in front of Gayle’s Marina. Because the activity had ceased. Manager Love requested the neighbors to call him again if and when it continued. Manager Love testified further that he received a call the next day, April 15, 1990, from the same neighbors indicating that the dredging activity was continuing. Manager Love then drove to the site and discussed the dredging with the neighbors and subsequently witnessed dredging of MCWD Board Minutes -1-(06/06/91) a if i I. I r-:" r‘ II: r I tv:. y.'f a channel in Maxwell Bay by what appeared to be Gayle's Marina staff. In addition. Manager Love testified that he witnessed what he believed to be side-casting of spoils. Shortly thereafter. Manager Love had a discussion with Gayle Wittig regarding the dredging and asked whether any perr?.it had been issued for the dredging. Mr. wittig indicated that he thought there may be a problem regarding the lack of a permit. At no time did Mr. wittig deny that he was responsible for the dredging activity. Prior to Manager Love leaving the Marina, Mr. Wittig indicated that he would consider stopping the dredging activities. The next day. Manager Love received a call from the neighboring marina and was informed that the dredging activity continued for approximately 2 hours after Manager Love had left the site. Manager Love continued his testimony by responding to questions from Mr. Christenson and the Managers regarding the alleged violations. Staff Engineer James Mahady then responded to questions from the Managers regarding the adverse effects of dredging activities on the environment. Attorney Parker next ad.ministered the oath to Ms. Cecilia Strauss from the Department of Natural Resources. Ms. Strauss testified that she performed an informal inspection and took measurements of the channel on two separate occasions. Later, the DNR did a formal survey of the site which comported with her informal measurements and found that the channel violated Watershed District and DNR Rules and Regulations regarding both depth and width of dredging, as well as potential side-casting violations. Ms. Strauss testified that the channel which had allegedly dredged by Gayle's Marina had never received a permit to her knowledge from the DNR. Ms. Strauss also testified as to the adverse effects of dredging activity in water bodies and water courses. Ms. Strauss then responded to questions from Mr. Christenson and the Managers regarding the alleged violations. Attorney Parker then administered the oath to Mr. Ron Quanbeck. Mr. Quanbeck testified that he assisted Ms. Strauss in performing the informal inspection in April, 1990. He also stated that Gayle's Marina did not have a permit nor a dredging license to conduct the type of dredging found upon inspection of the site. Mr. Quanbeck also testified that upon his inspection, he believed side-casting* alongside the channel had occurred by virtue of the formation of clumps which he saw when inspecting the site. Finally, Mr. Quanbeck testified that his review of aerial photographs indicated that the channel was not present prior to _ _ _ _ _ _ _ _ _, 1989. Mr. Quanbeck also responded to questions from Mr. Christenson and the Managers. NCWD Board Minutes -2-(06/06/91) V.' r: #■ S-ml.'-' m-'f-U-, W 0.y-^m.: I ‘b- • ■r r-2,'n Adlournment It was determined that the Board would reconvene the public hearing during its regular meeting of June 20, 1991, at P-^- at the Waysata City Hall and would accept additional testimony and evidence regarding the alleged violations. There being no further business before the Board, the meeting was adjourned at 11:15 p.m. Respectfully submitted. John E. Thomas - Secretary 918ZDAJ(39) NCHD Board Minutes -3-(06/06/91) S':.!' t GEN OLSON Senator. District -3 llf Slate Otfice Buildin*.: St. Paul. MinncNoij 551:5 1^12) Home: 6750 Cour'- Road 110 West Mound. .Minnesota 553M (612) 472.3306 t • ISei^e State of Minnesota June Sr 1991 «« i4 7 _ T ■•* 7 Mark Bemhardson Administrator City of Orono City Hall Box 66 Crystalr MN 55323 Dear Markt The dust is settling on the 1991 legislative session, but some of the fallout is yet to be known. It appears at this time that the Qovemor is making every effort to avoid a special session by a liberal use of his lino item veto power, as well as the vetoing of bills that have "tails" of financial obligation into the next bienniiim. Por your information, I am enclosing a preliminary summary of legislation on topics affecting local government or of potential concern to you as city officials. Bocause of help that I have at home, my life is a little less encusdiered this year so I am available to meet with your city council if you tiould like to discuss these and other issues of concern at one of your council meetings. Please call my office and arrange an appropriate time. If I don't hear from you, I may call you. It %fould be helpful to me to learn from you as I prepare for the 1992 session. Sincerely, Gen Olson State Senator GOted Enclosure COMMITTEES • Education • Education Funding Division • Environment •& Natural Resources • EiMrm a Public Utilities • Taxes and Tax Uws • Transportation , , SCBVING: Oeepbaven. Eden Praine (portions of). Excelsior. Greenwood, Long Lake. Minnetonka (portions of). Minnetonka Beach, Minnetruta. .Vhjund. Orono. St. Bonifacius. Shorewixid. Spnng Park. Tonka Bay and WoodUnd ¥ r.'- § % N P 'X-, St*'- !« i--': % 5v k I- r-*-1^. P CRIME & DRUGS DRVG LEGISUTtOS Dru« Frt* Zones. Drug-free zones are implemented on. and iurroa.nding. public housing units, similar to those cunently in effect for schools and parks. Penalties are increased for sellmg marijuana and possessing or selling "speed" and "ice in drug-free zones. Office of Drug Policy. Alcohol treatment and prevention programs are added to the office's duUea. The Chemical Abuse Prevention Resource Council is created to serve ^ an advisory body to the Governor and Legislature and to coordinate ail alcohol and drug abuse programs. Drug Control on RenUl Property. Tenants are required to covenant not to unlawfully allow any controlled substances on rental property. Courts are permitted to close an alleged disorderl. house following the arrest of ihe o\^-ner or tenant for a drug offense. D.AeReE. hfandatory minimum fines are established for drug offenses to fund the Drug Abuse Resistance Education program and other local drug abuse prevention programs. GANG AND JUVENILE GI N CONTROL The Legislature created several new provisions to assist police n Penalties are established for engaging in criminal gang activities and tor soUciting mm coinimt a enme. Juveniles who use firearms at the time of an offense may be sentenced^ adults. To combat increased gang violence, the penalties for stealing a firearm, for assaulting a school official, and for committing any crime in association widi a gang are mcrease . SUSSING CHILDREN The Ugislature provided law enforcement agencies with additional tools to de^ with missmg cWdren. One program, lobbied for by members of the Jacob W.tterlmg Foundation, ^uir« tributed. it-v •Si* “iV w^ t 'h':' •!. S-hy \ i•;■ ,r ->:i- I 1: ■ yi ■4 - V-' Min. ‘'li; ■■<' i:-y <v'-' ' fe |v; \y- rE'; ii- s ;t .., .. - CRJME VICTIM ’S RIGHTS This legislation creates ne'*' rights for cr.me victims - ir.ciuiir.g the -ght to be notified of ihe final disposition of the case and to be notified of an offender ’s escape or release. DOMESTIC ABUSE Changes to the domestic abuse laws include; ai increased penalties for a second violation of an order for protection; b) e.xpansion of orders for protection to allow police to arrest immediately an offender at a person ’s place of em.plo>rr.ent; ci and extension of probation for persons con­ victed of domestic assault. STATE PVBUC DEFESDER SYSTEM The state public defender svstem is restructured to provide better organization and accountabil­ ity. The State Board of Public Defense appoints the State Public Defender and the district public defenders. The Slate Public Defender appoints the chief administrator, prepares an annual re­ port, instructs state and district public defenders, and administers the state public defender sys­ tem. PEACE OFFICER S BILL OF RIGHTS This legislation establishes procedures lor investigating misconduct by a p>cace officer. This process docs not apply to investigations of cnminal charges against an officer or to invesiiga tions by the Minneapolis Civilian Review Board. USE OF DEADLY FORCE POLICY Ev^ry local and state law enforcement agency \ai1I now be required to establish 2md enforce a written use of-force policy, Lncludir.g deadly force. .Agencies must also provide instruction on the use of fueanns and the application of force. PEACE OFFICER EDL CA TIOS The higher education system ;i required to develop peace officer training programs that: a) recruit and retain women and minorities; b) integrate the vanous components into a single de­ gree program; and c) enhance academic standards and requirements. Funds are appropriated to the state university system to develop a school of law enforcement in the metropolitan area. DW7 PILOT PROGRAMS OF IMTE^SI^E PROBATION The Leiislanire appropriated $164,000 to proMde .ranu to cc^nties that establish pilot proems ^i„te»ive supe.;Lon for repeat DM offender TT.e goals of .Jus prog™ to protec public safety and to provide an appropriate sentencing alternative for DM offenders. fGSlTIOS ISTERLOCK PILOT PROJECT Under this program, limited licenses could be issued to repeat D^Vl offenders who have had their license canceled. The ignition interiock s>siem connects a breath aiua)z^r o a ve. c :a cal system, requiring DWl offenders to prove they are sober before the vehicle will start. TREE SPIKISO The new crimes of intentionally damaging umber and interfering with logging or wood process- ing are created. l.V 1^^.- MfiHM I-- ;r !, ^.v 1^;n- W PW* % 1' • •■ * ,! I r.'i V :!<, •, ^ ■?.r: LOCAL GOVERxNMENT MIMCIPAUTIES A bill relating to Soft Body .Armor Reimbursement ensures mat a poutical subdivision pays its one-third of the cost of a peace officer s v est and that this payment is not deducted from any other clothing or maintenance allowance that may be provided for the peace officer. Presently, a municipality has the nght to cwn and operate a telephone exchange within its ow-n boundaries. This aulhonty has been expanded to allow them to enter mto joint venture with idecommunication organizations to provide teleconunumcation ser^'lce• (i.e., giving them access to long-distance services) wuhun the mumc-.paiity‘s service area. The authority of local governments to participate m federal loan programs has been emar^d. A city, county, or town may borrow up to SZfO.OOO fcurrently $ 100,000) from the Farmers Home Administration or any other L’SD.A .Agency for the purpose of constructing, acquiring, or re­ pairing town halls, fire halls, and fire and rescue equipment. A public officer will be allowed to rent space in a public fac; . at a rental rate commensurate with that paid by other members of the public. COUSTIES Certain restrictions on counts morgues have been remoteJ. A morgue Joes not have to be located at the county seat; '.he cost of the building, equipment, and maintenance of the morgue has no limit; and the morgue doesn't have to be mainiained in a building separate from any other business. A county mav appropriate money from its general fund for the purpose of constrxtmg acquiring or improving broadcast facilities in or outside the county m order to receive and transmit public television signals that would benefit the county's residents. CiTIES Cities that do nc, have a qiuhfed nun-daily newspaper will now have the option of printing a public notice in a newsletter ind dehvenng or mailing it to each household in the city. i I IMA. .. .k ' [> I'l-' -V ;-\"* •4 .'j I tV' I ^*4I I P" k' P /* METROPOLITAN AFFAIRS AfFJORT LEGISLK TIOS Tue deadline for the completion of the long-term ccmpreheniive airport plan vras extended by one year, from January 1. !091 to January 1. 1992. METRUt < )UTAS COUSCIL An amendment was added to the Metropolitan ro'incd ’s dev-lo' .nent guide to plan and prepare not only for future development of the metropolitan area but for ^development possibilities. In funire redistricting of Metropolitan Council distncis, every effort must be made to have every county in the metropolitan area represented with at least one member on the council. METROPOUTA .V A G ES'CIES Al! .metropolitan agencies are required to f ie 'heir budgets ter *eMew by the appropriate House anu Senate committees. \v HAT DID NOT PASS The Airport Feasibility Study. This proposal would have required a study to be completed comparuig the feasibility and cost of expanding the current airport with relocating and develop ing a 'ew airport site. The protection on the new airport sues would have been released 'intil this ^njdy was completed. f f. , S^v V. . ..■ ■ TAXES . T* -1 M -f s''0for the biennium. Ln additic... biennium. of the $230 million raised for the biennium m loul iUie taxes. $UI miUion of ^t U inched individual income uses. $2.6 million is xcreaseJ cor,'orate income taxes. $3. million creased sales tax collections, and S5a i million is .released special uxes. The provisions of this bill reduce the pr-iecie.l increase in property f™"' “ 12 or u percent, statewide, scheduled ,c eo m.io effect ,n 1992 without tlus bill to an estunated Statewide average of 8 percent '*rith this bill. PROPERTY TAXES ASD STATE AIDS ua u ales tax. If the tax is ’mp<.sed or not imposed, the go^ errung bodies of ^ representing a majority of the count.- s population can overrtde that decision. In » coLty-widc referendum would be held in 1993 to rescind the tax if a petmon is signed by 10 percent of the voters in each city and town in the county Acmally, the state sales creased by one-half percent from June ^0. 199» to Januan 1. 1992 half cent increase in the .ales tax rate wa .ild contmue to apply to sales after January I, 199*. nance base. rejected by . bill eiucted imo bw recommends;, nf the C.-.mmission must be approved by a three-fourths majonty vote of the Commis.cion. !• t' ■ 'ri‘ [■ I..I I- >■ k t ir Rates. Residential homestead rates will remain at I percent on the first aer and - percent on the second tier. However, effective for taxes payable next year, the market '.alue in the first jer *ill be extended from the present $68,000 to $72,000 and the top of the second ucr wiU be extended from the current $110,000 to $ 115,000. The third tier will drop from the current 3 percent rate to 2.5 percent next year and will be eliminated (that is, dropped to 2 percent) for taxes payable in 1993 and ihereafler. The class rale on apartments (4 or more •amts) will drop from the present 3.6 percent to 3.5 percent in 1992 and 3.4 percent for taxes payable -Ji 1993 and thereafter. The class rate on residential non-homesteads (1-3 umts) will drop trom the current 3 percent to 2.8 percent next year, 2.5 percent for taxes payable m 1993. and ‘o 2.3 percent for taxes payable in 1994 and thereafter. The class late on cabins will drop from the current 2 3 percent to 2.2 percent for taxes payable in 1992 and will then be split into two tiers for taxes payable in 1993 of 2 percent on the first $72,(XX) of market value and 2.5 percent on the value over $72,000. The class rate on commercial/industrial property will be reduced over each of the next three years from the current 4.95 percent to 4.75 percent tor taxes payable next year, 4.7 percent for taxes payable in 1993 and 4.6 percent for taxes payable in 1994. Levies and Aids. All general education lev7 referendum must be levied against the market value of all properties in the district rather than on the net tax capacity starting w ith taxes pay­ able in 1993 and thereafter. In addition, all non-school levy reterendum approved after ti.e day of final enactment of the tax bill must be levied against the market value rather than the net lax capacity of all properties in the jurisdiction starting wuh taxes payable in 1993. The current formula for the targeting credit (10 percent threshold, with a 75 percent state pay­ ment of the first 5250 and 90 percent of the rest) is kept m place, but the 56.5 million appropri ­ ation cap for targeting in 1992 is removed, thus making it an open appropriation. By removing the appropriation cap, sufficient revenue is appropriated to fully fund the targeting credit, thereby avo*' ..ig proportional reductions in refunds. Local government aid payable in 1991 and 1992 is reduced by an additional $70 million in new aid cuts. ‘Hiis is on top of the currently scheduled reductions of $50 million in pay-1991 and $51 million in pay-1992. Levy limits are kept in place for 1992, but ihi' current law w’.. .;i schedules repeal of levy limits in 1993 was left unchanged. Kt. i-- SALES T.VC In addition to the one-half cent increase in the state’s sales tax for six months and the auihoriza lion of a county-based local option sales tax increase of one-half cent Jescnbed above, there is an expansion of the sales tax base to new items. The sales tax is extended to dedicated phone lines, telephone paging serv ices, kennel sen tces. and isolated and occasional sales of trade or business equipment. ISCOStE TAXES Minnesota's income tax is updated to conform '^lu» 1590 federal income tax ..nanges. This conformity provides for a phase-out of itemized deductions and personal exemptions for taxpay­ ers, generally, of $100,000 or more ot adjusted gross income. In addition, the 8.5 percent rate is made a third bracket in the Minnesota income tax structure, rather than appearing as a “bubble" on a certain bracket of income which phases out with the 8 percent rate then applying at higher incomes. This will increase the tax rale from the current 8 to an 8.5 percent rate on taxable incomes over the threshold of S IT2.920 in the case of a mamed couple filing jointly, $133,720 in the case of a married couple filing '• 'parately, and S97.460 for a single taxpayer. Also enacted in Minnesota is an earned income credit which will provide an income tax credit for low-income taxpayers with dependents. The non-game wildlife check-off will remain the only check orf on the income tax form. Rather than a check-off for food bank programs, this bill appropriates $800,000 for food bank distribu­ tion. SaSCELLKSEOVS T.KXES In this bill, cigarette taxes are increased by 5 cents a pack. Fees ire imposed on c'llular phones and 1-900 telephone calls. .\nd there is imposed a $7.50 fee on rental car contracts. \VH.\T DID NOT P.\SS Beer and Wine Tax Increases Sales Tax on Clothing 8 ■.SV/..-- i ;:-.L ‘ ..t:._ ■4: ’ ' f%I •j: V:V ^■'c MINUTES OF THE RE6UUR MEETING OF THE SCHOOL BOARD OF ORONO INDEPENDENT SCHOOL DISTRICT NO. 278HELD ON MAY 21, 1991 The reaular meeting of the School Board of Orono Independent School District No. 278 Ww held on Tuesday, May 21, 1991 at 9:30 p.m. Present: David McKown Don Anderson Lucie Taylor James Franklin John Maresh Peg Swanson Thomas Mich William Fenholt UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the consent agenda was approved as follows: - approved the Treasurer's Report for April, 1991; - approved the bills as covered by vouchers 069796 through 069799. Motion carried. Or. Mich congratulated all the individuals who were inducted into the National Honor Society at a ceremony held earlier in the evening at the high school as well as those students who were scholarship recipients. Dr. Mich congratulated all individuals who ran for the Board of Education and expressed appreciation to them for being willing to give their time/efforts as a service to the School District community. Or. Mich reported that the fiftn graders will have lunch with Governor Carlson on Tuesday. May 28, as they have met the challenge from the Governor to do three hours of extfd rooding s W66kj that he has ni^et with Jean Brown who reviewed Orono*s health program and her report will be given to Board members as soon as It Is received; that he was distributing a suninary of the education bill from the legislature and that he will keep the Board informed as more information becomes available; that he will be speaking to the Education Task Force of the Minneapolis Chamber of Commerce on Thursday, May 24, regarding school district funding/budgeting/allocation of funds. Don Anderson stated that he had received a call from the Red Cross regarding the crnperatlon of Harren Nelson and the School District when the middle school gym­ nasium was needed as a temporary shelter during the Loretto train derailment Incident. UPON MOTION by Lucie Taylor, seconded by John Maresh, the Board of Education approved the Mission Statement/Instructional Goals revision as follows: i m .s.}'- *" ».v . IPS' •'fe,;v2'": Policy Series:1000 Title: General Statement of Philosophy Policy Ho.1002 Procedure: None Adopted: 10/08/90 Revised: Descriptor:Mission Statement The Board of Education of School District 278 recognizes its responsibilities to the residents of the communities served and acknowledges the continuing support of Its citizens. The most fundamental of these responsibilities mandates the development and implementation of a sound educational program which promotes intellectual curiosity and assists each student to reach his/her potential. As such, the educational program is designed to meet the needs of individual stu­ dents through a curriculum program of studies based on the instructional goals of the District. The curriculum is implemented by each teacher's selection and use of sound methods of instruction. The Board of Education also recognizes the educational benefits of an effective program of cocurricular activities for students. The Board of Education promotes the availability of self-development oppor­ tunities for all residents through a program of Community Education. The Board of Education is dedicated to the continued growth and learning for all who serve district students: including staff members, teachers, administrators, and members of the Board of Education. The Board of Education encourages cooperative partnerships with organizations and agenices for the purpose of improving services and opportunities to district students and residents. Policy Series: Policy No Descriptor: 1000 Title: General Statement of Philosophy 1003 Procedure: None Instructional Goals Adopted: 10/08/90 Revised: The following instructional goals are listed in priority order. They define more specifically the mission of School District 278 and its educational commit- nent* These goals are promoted within established fiscal policies, limitations, and obligations of the School District. 1. 2. 3. 4. 5. I',.. 6. ■ 7. 1 ' # 8. K 0M 9. Wc' 'V 10. i.l fl'/ K 11. 12. Develop good character, ethical beha(^ior, self-respect, a feeling of self worth, and self-discipline. Gain a sound education in the basic skills including reading, writing, mathematics, speaking and listening. Gain the skills necessary for critical thinking, creative problem solving, and the systematic inquiry and evaluation of information. Learn to be good citizens who appreciate and understand democratic Ideals and practice the rights and responsioilities of our democratic society. Gain a general education providing appreciation for life long learning and achievement in the humanities, the sciences, the fine arts, and vocational studies. 6. Learn to work with others and to respect and resolve human differences. Develop skills necessary to use and to take advantage of modern technology. Learn safety and practice good physical/mental health. Learn to meet the challenge of dealing effectively with one's own strengths and weaknesses. Develop skills, attitudes, and understandings necessary for the management of money, property, and resources. Learn to be good stewards of the environment. Learn about and understand the changes in the world and the global Interdependence among people and resources. ! .4^r V; mI'" I v?-_ §k ■fe a I p b- ■' UPON MOTION Don Anderson, seconded by Jim Franklin, the Boardrevoked the contract with American Petro*Tech for removal and replacement of underground storage tanks at the high school due to inadequate insurance coverage by the contractor. Lucie Taylor MOVED, Peg Swanson seconded, to amend the motion to revoke the contract^subject to American Petro-Tech's failure to submit verification of Insurance by May 22, 1991. The question was called on the amendment. Carried unanimously. The question was called on the motion as amended and the following voted in favor thereof. 5|,anson, Maresh, Taylor, Franklin, Anderson, McKown and the following voted against same: None Motion carried unanimously. UPON NOTION by Lucie Taylor, seconded by John Maresh, the Board of Education accepted the second lowest bid by Zahl Equipment Company for cement of underground storage tanks at Orono High School contingent upon the failure of American Petro-Tech to submit verification of insurance by May 22, 1991. The question was called on the motion and the follow-g voted in favor thereof: Swanson, Maresh, Taylor, Franklin, Anderson, McKown and the following voted o^ainst same: None Notion carried unanimously. UPON NOTION by Jim Franklin, seconded by Lucit Taylor, the Board of Education a^o^ a three (3) year lease on the Orono Community Church property for the school age child care program. Notion carried unanimously. UPON NOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education oave final approval to the 1990-91 budget and preliminary approval to the 1991-92 budget. Lucie Taylor expressed appreciation to Bill Fenholt for his work/efforts in the p!5pSrat1on of the budget and for his ability to make a complex document comprehensible to the layperson. Motion carried unanimously. iwiiA • I-1 tJiiVi r. S'. V.^ , • . p- I- Sv V: r»i" fm % W4' -/ A-^-:, ..-^V UPON MOTION by Don Anderson, seconded by John Maresh, the Board of Education accepted the bid of Hangs Bus Company, Inc. for bus transportation service forthe 1991-92 and 1992-93 school years. Dav* McKown Don Anderson and Bill Fenholt briefly reported on the facets of the contract and the norklnss that went into the negotiation process and they stated that they feel a good contract was reached. Motion carried unanimously. Lucie Taylor MOVED the following resoljtion: .V ■ fti’’ BE IT RESOLVED by the School Board of Independent School District No. 278, as follows: 1.It Is hereby found, determined and declared that the election of the voters V this district held on May 21_ _, 19 91jl was in all respects duly and legally called and helo^ 2.;? *Sl6'’"*JoUrs“o*f \VVrstrTcV7oVed*"a4 ^.‘“/"e.rctro^'on^n’etecllji of two school board members for three year term vacancies onI uuaru I1.CI..UC. ^ .. . .. —. .. .- IHe board caused by"explraUo"n o^n July 1 "next following the general elec­ tion as follows: David McKown 284 John Ross Lucie Taylor 247 Martha Van de Ven 256 3. July It 1991. 1 4. The school district clerk is hereby authorized certify the ^ the election to the county auditor of each county in which the school district Is located in whole or in part. Jim Franklin seconded the motion. Carried unanimously. r"'' 'iie^ ail r;/..’Pi • P‘- p\-fe.ii-- y>" ■ ‘j.- ■ - . i'Vj-H . ■p .?■ ^'IfS: - IIP"' ■ The Annual Heating of the Board of Education will be held on July 1« 1991.UPON MOTION by Don Anderson, seconded by Lucie Taylor, the meeting was adjourned. Motion carried. Approved: Dave iickown. Chairman '■i 'ISX. . . gr-.P . ii/-' ';?i ■ & aft ,^'ii^'v-. BOARD OF EDUCATION WORKSHOP NOTES May 13, 1991 Present: Dave McKown, Lucie Taylor, John Maresh, Jim Franklin, Peg Swanson, Thomas Mich, Bill Fenholt Absent: Don Anderson Mr. McKown ".ailed the meeting to order at 8:45 p.m. Or. Mich noted that the Board of Education is required by law to review the Mission Stateroenc and Instructional Goals on an annual basis. He stated that this set of policies is the most important set that the Board deals with and as such is general by nature and yet, must embrace what the school district does. As the Mission Statement had been reviewed last Dctober, the Board's attention was directed to the review of the instruct!^ .<1 goals. The approach for policy revision In pre'rious years was the use of the nominal group process. As such, each of the eleven goals was reviewed individually, providing each Board member the opportunity to suggest the elimination, addition, or revision of that par­ ticular goal. The Board then had the opportunity to add new goals. Administration will send each Board member the revised goals within the next week and each Board member will rank the goals in priority order. The Mission Statement and Instruction Goals will be brought to the May 21, 1991 Board of Education meeting for app’ *1. Bill Fenholt provided the Board r. jn overview of the budget process providing the Board with timelines as well a:> ihe variables that affect the budget. He then reviewed the final budget for 1990-91 and the preliminary budget for 1991*92. Mr. Fenholt answered questions from the Board for clarification purposes. The meeting adjourned at 10:40 p.m. pi''MINUTES OF THE REGULAR MEETING OF THE SCHOOL BOARD OF ORONO INDEPENDENT SCHOOL DISTRICT NO. 2''8 HELD ON MAY 13, 1991 The regular of the School Board of Orono Independent School Dist»-1ct No. 278 was het^ \ Monday, May 13, 1991. i-;-;James Franklin Peg Swanson Thomas Mich William FenhoUPresent: David McKown Luc*r "" Absent: Don A; Board member Jor.r. esh arrived while the meeting was in progress. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, thp consent agenda was approved as follows: - approved the minutes of the April 22, 1991 regular meeting; - approved the request of Kristen Powell, middle school teacher, for a leave of absence for the first semester of the 1991-92 school year; • approved the Treasurer's reports for February and March, 1991 - approved the bills as covered by vouchers 069595 through 069795 and building construction bills as covered by vouchers 1336 through 1360. Motion carried. Board members Anderson and Maresh absent. Or. Mich expressed appreciation to the following people for their work on the open house celebrations, held April 24, 21 and 26, for the Orono Education Link: Lucie Taylor, Evy Zacher., Gertie Corpe, loni Bergland, cooks, custodial staff and he particularly thanked the fourth grade students who served as host/hostesses. Or, Mich reminded the Board that school board elections will be held on May 21 and the Board meeting will begin at 9:30 p.m. following the teremony to induct students Into the National Honor Society and to award scholarships. He expressed congratulations to the following students who will be inducted into the National Honor Society on May 21: Sen1o*‘S - Jill Behrendt, Melissa Dettloff* Ann Doherty, Carol Eimnack, Julianne FUlds, Jeremy Jenniges, Kimberly King, Deborah Olkon Peter Swanson Steven Thielbar and Juniors - Matthew Alshouse, Sara Peach, Kathleen Felming, Justing Grabek, Kara Greenley, Christopher Hawkinson, Ned Hoseth, Jacinda Johnson, Kelly Knappeiberger, Britta Parten, Erik Remus, Mark Rettinger, Kelly Shaw and Michelle Wong. Dr. Mich reported that the State's expert witness in the school funding lawsuit testified In May; that on Wednesday, May 15, s mentor/mentee picnic will be held at Baker Park from 3:00 - 5:00 p.m.; that gr duation ceremon ' <11 be held cv: June 6; that he was distributing AMSD infrrmation as we:< * letter from Senator Oen Olson regarding the latest legislative action; cnai he wanted to express congratulations to Sharon Chmiela'^v, middle school teacher, who *-eceived an Artist Assistance fellowship award from the Minnesota State Arts Board; that the punch list for the new building is minimal at this time and very near completion. Or. Mich provided the Board with information on the actual events/processes that were followed with regard to the bomb threat/explosion which occurred on May 7 and he complimented the principals, faculty, staff, and especially the students for their response/cooperation on that day. He also complimented the cooperation/service provided by the police department, fire department and the bomb squad. Dr. Mich responded to questions from Board members for information/clarification purposes. Lucie Taylor stated that two high school students, Paul Dabill and Matt Dougan, created the design used for the invitations for the open houses at the Orono Education Link and, in recognition of their work, she presented them framed copies of their original artwork. Doug Erickson stated that Jucinda Johnson was elected to the MASC (Minnesota Association of Student Councils) Board as the secretary and that he feels she will represent Orono Schools very well. UPON MOTION by Lucie Taylor, seconded by John Maresh, the Board of Education approved the Policy Series 5000 and 6000 and the accompanying procedures for the Orono School District. UPON MOTION by Jim Franklin, seconded by John Maresh, the Board of Education accepted the bid of Bob Ryan Ford for two (2), 1991 eight passenger vans. Bill Fenholt provided information to the Board regarding the purchase of these vans and, in response to Board members questions, stated that there may be a need for a third van during the 1991-92 -chool year. Discussion ensued as to the need/advantage of purchasing a third van at this time looking ahead to prices increasing in the coming year. Jim Franklin MOVED, Lucie Taylor seconded, to amend the motion authorizing Mr. Fenholt to assess the need for a third van, and based on that assessment and the budget, to purchase the third van at this time. The question was called on the amendment. Carried. Board member Anderson absent. The question was called Anderson absent. on the motion as amended. Carried. Board member Or. Mich reported to the Board regarding the committee that, during the past year, reviewed/studied the supervisory practices for teachers and developed the supervisory procedures for professional staff which the Board received in their packets. Or. Mich stated that, with the implementation of these procedures, supervisory practices will be standardized and coordinated across the District. Or, Mich answered questions from the Board for clarification purposes and stated that this item would be returned for approval at the next Board meeting. . ...suLsi ^ ws_ ___ m¥: ■ni;^> ■Ti’- :if?--5.-•u- • •?> ■Ef ■v,>^;-;. ; ■ •■’’v--' S'- r'J ■' i-v.,‘^w: *v?»TVii ^.im^'"tei 5.t - r'r‘’7-J. ■ .'T.'V-, J.' v; • «!!• Or. Sue Sjeklocha, Staff Development Coordinator, briefly reviewed the eval­uative survey which was conducted by the Staff Development Committee this past year in order to determine how strongly the program has met the needs of the faculty and to learn the priorities for future programming. Or. Sjeklocha presented the 1991-92 staff development plan and Uee membership to the Board for approval. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education approved the staff development plan and committee membership as follows: .lifSf IfI n'"' I- t-r. t % f I f.%' m B-'5*^*'**'''W'fe- -Ir V . • t;- ?: ■’ f: A tr-- t: n .. . . ^• »■ • ' . I- : f i ♦'' Approved by the Orono Board of Educatlon^Ta^i^^i DISTRICT-WIM PROGRAM- The theme for the inservioe days in Oewto and toi* le»*L Kimlei*»«ei>-<>»* •* »“N®w ““• salieali^ l»i«N le»g«* xJ^SKSSlt A«ip«S£Ste1oSi* «« ovenik^ b S2T"can nian a dt;lofether to wofk on ip'cfvicem h^ and its More specific activitks fo the Si ^Oigiuiiae i ^JCikeron the Inclii •Tni||i|t(** la • •*0^aw^^Mi 00 Etanenti Of Effective Instnictioo and Clas! •^SSmaobm to the Wellness Subcooanitiee fiwn aD of our employee * M*.:aQoiumue die Menioi/Mentee Pioffam ap^Hfible singlc/aBuldide sessions on p< MdSk0Oui»ni 23:y52;js:2^^ SalW Efkfcsoo • OioQO Ptiinaiy Teacher BaiblKeen - Schumann Elementaiy Teacher Pat Sboop - Schumann Ekmeniaqr Teacher SreiiilLoB - Mddle School Teacher Jan Jaodbaon - httldte SAool Tm^er Ken iMsen • IfiA Sobol Teadiei WmNelsonTAthidnisiiai Marianna Masaqr • Pvent tnde Ta^ • Board Meiribe Tom Midi-Ex-Officio Sue Sjeklodia - Coordinator ■riii :vr'.* W: t<f;:m " W Motion carried. Board member Anderson absent Or. Mich presented Policy Series 7000 (Transportation) and 8000 (Planning/Financial Management) as a first reading and explained that when these two series are approved, the policy book will be complete. Following a brief discussion, the Board decided to take action on this item and disregard the second reading procedure in order to facilitate compilation of the entire policy book. The Board expressed appreciation to Jan Lockwood, Evy Zacher, Bob Schueble and countless others who worked so diligently in researching, developing and orga­ nizing the policy book during these past months. UPON MOTION by Lucie Taylor, seconded by Peg Swanson, the Board of Education approved the Policy Series 7000 and 8000 and the accompanying procedures for the Orono School District. Motion carried. Board member Anderson absent. The Board heard a report from Bill Fenholt regarding a five year program of improvement/maintenance of outdoor facilities, developed by INSPEC, Inc., which will provide the District with a systematic approach for maintaining outdoor facilities. Mr. Fenholt stated that this program was developed after numerous meetings with INSPEC and that, in utilizing this firm, the District receives the plan, the engineering and the supervision that is necessary in carrying out the plan. Bill Fenholt responded to questions from the Board for clarification purposes. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education approved certain maintenance and improvement projects recommended by the administration fc* completion during the summer months. UPON MOTION by Lucie Taylor, seconded by John Maresh, the Board of Education approved the call ftr bids on overlaying the existing high school parking lot, and adding new blacktop to the gravel surface area. Lucie Taylor MOVED, John Maresh seconded, to amend the motion to include the replacement of existing lighting. The question was called on the amendment. Carried. Board member Anderson absent. The question was called on the motion as amended. Carried. Board member Anderson absent. I ♦ ■h'f«i\\ .I'fc- I'i-':; u:'' I'.m. i;r if' '.vS,'" ■'I, fry;' mW'' m . #.•,.■;.Vt'-V ■•' . ftf. 53^-; f' • ’•r---.'‘ incTThe consensus of the Board was that the Facilities Committee, upon recommen­dations by administration, should make the final decisions on these projects due to the time factor involved. The Board received information on the extension of the lease on the church pro­ perty used for school age child care and Mr. Fenholt responded to questions. The lease will be returned at the next meeting for approval. UPON MOTION by John Maresn, seconded by Jim Franklin, the meeting was adjourned. Motion carried. ucienne J. Taylor, Approved: Dave McKown, Chairman "*J ■ ' •’! -• . 41 4- ■ j ^ ‘.V'fJJ .'■C ■. Lake Minnetonka Cable Communications Commission 443 OAK STREET • EXCELSIOR, MINNESCT ^ 55331 • 612 474 5533 MEMORANDUM i 1 1S91- June 3, 1991 LMCCC FULL COMMISSION MEMBERS Jennifer Watts ENCLOSED MATERIALS Enclosed are the materials from the May meetinq and an agenda for the June meeting of the Executive Committee. Please mark your calendars for the next FULL COMMISSION meeting on Tuesday^ August 20 at S P.N. If you have an interest in attending the Access Development Committee meeting this month (which will immediately follow the regular executive committee meeting), please call the office to let me know. If you have any changes to or questions regarding these materials, please give me a call. f i V' ii'- v< Lake Minnetonka Cable Communications Commission 443 OAK STREET • EXCELSIOR. MINNESOTA ?5331 • (612)474 5539 LAKE HINNETONKA CABLE COMMUNICATIONS COMMISSION EXECUTIVE COMMITTEE MEETING TUESDAY, JUNE 18, 1991 5:00 P.M. ROOM 204, EXCELSIOR COMMUNITY CENTER AGENDA I. Call to Order II. Approval of May minutes III. Reports a) Officers 1990 Audit-presentation by Mark Babcock b) Administrator c) Triax IV. Unfinished Business a) Channel 21: Signal Problem S-VHS formav deck b) Triax Charge Cor Non-Cable-Related Service Calls V. Nee Business a) Request to approve purchase of placques for outgoing commissioners and officers b) Request to appoint bylaws coanittee c) Request to approve 1991-92 NFLCP membership VI. Adjournment ACCESS DEVELOPMENT COMMITTEE MEETING (approximately 6 P.M.) Following Executive Committee--all directors are welcome to participate. (Please let me know if you will be present for this meeting, so I can have a sufficient number of materials available that evening.) A representative from the Westonka School District has been invited and will attend the meeting discuss further their funding request. A..V..'. JTk ■ r » \v' • i W ll'V. MINUT?:S LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION FULL COMMISSION MEETING TUrJDAY, MAY 21, 1991 5:00 P.M. ROOM 204, EXCELSIOR COMMUNITY CENTER 443 OAK STREET, EXCELriOR OTHERS PRESENT Jennifer Watts/Admin. Kathe Ehlert/Ad.Aaat. Paul Nazarow/Trlax Gaylen Thoatenson/ Westonka School Dist I. CALL TO ORDER Vice-Chair Brancel called the meeting to order at 5:04 P.M. DIRECTO. . PRESENT Tor. Anderaon/Medina(arr. 5:10) Barb Brancel/Shorewood Jim Olda/Excelsior Jimmie Wright/Greenwood Otto Wilczek/Minnetrista Lesley Hughes-Seamans/Tonka Bay Dick Cherba/roaident Bobby Abdo/Minnotonka leach Harlyn Dill/Spring Park Tom Markle/Minnotonka Beach Bob Murphy/Excelaior Tim Pattrin/Orono Tim Salazar/Minnetriata Pat Schultz/Long Lake Andy Weinzerl/St. Bonifaciua II. APPROVAL OF MINUTES Brancel asked for discussion or approval of the April minutes. Motion S.21.91.It Olds moved to approve the April minutes; Wilczek seconded. The motion passed unanimously. III.REPORTS Treasurer's Report Wilcsek cited two minor errors on the April Just Claims and diatrlbuted a corrected summary to the commissioners (attachment 1). Wi.lcsek then presented the Just Claims for the period 4/17/91 through 5/21/91(attachment 2). He also presented the 1991 1st Quarter Financial Statment and Budget Report (attach­ ment 3) . Ton Anderson assumed the duties of the Chair upon his arrival and asked for a motion to approve the Just Claims. Motion S.21.91.2: Olds moved to approve the Just Claims for the period 4/17/91 through 5/21/91; Brancel seconded. The motion, passed unanimously. Adeinistrator*s Report Watts reported that cable regulation at the federal level was making its way through committee, but it was still too early to tell what the final language might include. She then referred to the contents of commissioner's packets, which included a number of cable-related news articles and miscellaneous information on upcoming events and activities. 1*^ LMCCC May Minutes - Page Two She referred next to Jim Schindler's production report that detailed programs and production activities at the Excelsior studio. Also included in the production materials, she noted, was a graph highlighting programming numbers. Watts stated that she had received a copy of the subscriber- information mailing materials from Triax and that they appeared to be in conformity with the Commission's earlier requests. The funds for miscellaneous video and tape stock provided each year to the Commission by Triax had not yet been received. Watts had spoken with Nazarow about this and had been told that he would address it during his report. Watts noted she would be taking vacation the week of June 3. She then directed the commissioner's attention to the ex­ hibits on display in the office, noting they were on loan from the Minnesota Humanities Commission as part of the bicentennnial celebration of the Bill of Rights. Watts offered congratulations to Nazarow and Triax on their successful offering of pay-per-view programming of the NorthStars hockey playoffs. Triax Report Nazarow distributed the monthly report. Homes Passed Basic Subs Expanded Basic Subs Total Pay Units Total A/O's Total Remotes Nazarow also distributed the following information: a copy of the June subscriber mailing materials, with the addition of the phone number to call for pay-per-view information; a copy of the letter from Triax's attorney, Dow, Lohnes & Albertson, responding to the administrator's letter regarding the charge for non-cable related service calls; the studio report and a Triax Five-Year Program Report. Pattrln asked why subscribers were subjected to commercials for MSC while watching pay-per-view. Nazarow explained that Triax bought the package from MSC and had no control over its content. Anderson asked if in the future there could be another pick-up point for the decoders that were used for pay-per-view, pointing out that some subscribers lived quite a distance from the Mound office. Nazarow stated that Triax would like to con­ tinue to offer pay-per-view events and they would continue to . work to make the process more efficient for subscribers. Committee Reports; Access Development Committee Olds reported that he, Wilczek and Watts had met to discuss and propose an Access Development Plan as it related to the use of Commission funds (attachment 4). The committee's recommenda­ tion was that staff be directed to bring before the Commission within 60 days: 1) a plan to Increase visibility; and 2) an ex­ penditure plan to realize portable-studio accessibility. The committee recommended that Access Development Funds be allocated to facilitate the access development goals as / *ated and to 11,916 91 5,939 3,713 3,797 2,444 K-; ii‘»' •V- f. 1 i- i-- LMCCC May Minutes - Page Three I nprovide a funding resource to meet the demands of equxpment. addressing the proposal from Mound Westonka High School for funding for a studio in the High School, Wilczek explained that Commission funding came from subscribers and the obligation of the Commission was to use funds in ways that promoted access equally to all subscribers within the franchise area. The al­ location of certain pieces of equipment to certain people, he said, was beyond the scope of the Commission. Olds added that Commission funds should be used for the universal benefit of all com ounlties. Anderson asked for comments from the floor. Gaylen Thostenson, director of Personnel and Instruction for Westonka Schools, responded on behalf of Superintendent James Smith. He reiterated the request of Mound-Westonka High School for a grant of d20,000 to establish a studio. He introduced parent-volun­ teer Oick Cherba who stated that Mound-Westonka High School, located in the city of Minnetrista, served residents of four LMCCC communities (Spring Park, Orono, Minnetrista and Shorewood), and therefore the Commission had a responsibility to the students. Salazar asked if the Access Development Committee had made a recommendation regarding the Westonka proposal. Olds replied ^hey had not, but the staff directive would address it. Wright suggested communication be opened between Mound/Westonka and the Commission. Anderson asked for a motion to accept the Access Development Committee's report and recommendations. Motion S.21.91.3; Wright moved to accept the report and recom­ mendations of the Access Development Committee; Brancel seconded. The motion passed unanimously. Motion 5.21.91.4; Wright moved to table the request from the Westonka Schools until such time as staff had an opportunity to complete the plans as directed by the Access Development Committee; Brancel seconded. The motion passed unanimously. IV.UNFINISHED BUSINESS a) Budget Committee: 1991 Revised Budget Proposal Wilczek explained that the Commission was required to adopt a budget in August before the amount of the franchise fee for the upcoming year was known. Once those funds were received, the budget was revised to accurately reflect the revenues. Motion S.21.91.S; Olds moved to approve the 1991 Revised Budget; Wright seconded. The motion passed unanimously. b) Channel 21 S-VHS format deck Watts explained that this item could be tabled until the location and resolution of the signal interference on channel 21 could be completed. Motion 5.21.91.6; Olds moved to table resolution of the Channel 21 S-VHS format deck issue; Wright seconded. The motion passed unanimously. r ^v ^r; f. ^ 1 'I 'r| f 4: ;• if I. I: If- r- r\ <Kf- y ij- ‘ I.iip LMCCC May Minutes - Page Four c) Trittx Charge £or Non~Cable Related Service Calls Watts explained that the rate cards submitted in March in­ dicated a charge for non-cable related service calls. It had been the opinion of the Commission’s counsel that the charge was not in keeping with the franchise agreement, and a letter had been sent to Triax directing them to cease charging for non­ cable related service calls. In response, a letter had been received from the counsel for Triax disputing the finding. Watts recommended the Commission seek legal advice on how to proceed on the issue of charges for service calls. Motion S.21.91.7; Wright moved to direct staff to secure legal opinion from Mr. Creighton on the issue of charging for non­ cable related service calls and to bring that opinion to the Executive Committee at the next scheduled meeting; Brancel seconded. The motion passed unanimously. V. NEW BUSINESS a) Election of Officers and Committee Members Anderson presented the slate of officers 01 *ered by the nominating committee: Chairperson. . . . . . . . . . . . . . . . .Barb Brancel (Shorewood) Vice Chair. . . . . . . . . . . . . . . . . . . . .Jiw Olds (Excelsior) Secretary. . . . . . . . . . .Lesley Hughes-Seamans (Tonka Bay) Treasurer. .. . . . . . . . . . . . . . . Otto Wilczek (Minnetrista) AT-LARGE Member. . . . . . . . . . . . . . . . . . . . . .Tim Pattrin (Orono) Member. . . . . . . . . . . . . . . . . . . . . .Tim Salazar (Minnetrists) Member. . . . . . . . . . . . . . . . . . . . .Jimmie Wright (Greenwood) Anderson asked for nominations from the floor. There were none. Motion 5.21.91.8: Markle moved that nominations be closed; Wienserl seconded. The motion passed unanimously. Motion S.21.91.9: Markle moved to elect the slate as presented; Wienzerl seconded. The motion passed unanimously. b) Request to sponsor attendance to NFLCP National Conference/July Watts referred commissioners to the proposed expenses for the NFLCP National Conference July in Portland. She recommended sending up to three attendees, which would include at least one staff person. Anderson suggested that any member who wished tp attend the conference contact Watts before May 30. Motion 5.21.91.10; Wright moved to approve expenses to send up to three attendees to the 1991 NFLCP Conference, to Include at least one staff member; Hughes-Seamans seconded. The motion passed unanimously. c) Request for approval of funds to install office air conditioner Watts stated that in order to have an air conditioner in­ stalled in the office, there would be additional charges for 't rr.-’’rr- ri'- f’ i w ■ •'V Mmp\: ?;• s. ?: ■ . ■•: r & LMCCC May Minutes - Page Five actual installation and u^ iity costs. An estimate o£ these costs was being drafted. She asked for approval to expend the necessary funds to install an air conditioner in the office. Motion 5.21.91.11; Olds moved to approve up to 3250 for instal­ lation of an air conditioner; Markle seconded. The motion passed unanimously. d) Request to attend ITVA Conference Watts asked for approval to attend the ITVA Conference on non~linear editing to be held in Minneapolis on June 14 at a cost of 370. Wright directed staff to investigate the possibility of the Commission joining ITVA. Motion 5.21.91.12; Anderson moved to approve the expenditure of 370 for Watts to attend the ITVA Conference. Wright seconded. The motion passed unanimously. As it was Anderson's last meeting as chair and as an ex­ ecutive committee member, ho thanked the staff and commissioners for their work during his terra. The commissioners thanked Anderson for his service over the years and gave him a round of applause. Motion 5.21.91.13: Brancel moved to adjourn the meeting; Wright seconded. The meeting adjourned at 6:00 P.M. Respectfully submitted inistrative Assistant ..ft;..! . >• >P':- :;K''' 1- mI APRIL CLAIMS ADJUSTMENT CHECK i 10290 10291 10292 2319 2J2U 2321 2322 2323 2324 2325 2326 2327 10293 10294 10295 10296 2328 2329 2330 2331 2332 2333 DATE MAR 29 MAR MAR MAR MAR MAR MAR MAR MAR MAR MAR MAR APR .A PR APR APR APR APR APR APR APR APR 29 29 29 29 29 29 29 29 29 29 29 15 15 15 15 15 15 15 15 15 15 PAYABLE JIM SCHINDLER JENNIFER WATTS DANA GIBBS U.S. POSTMASTER PERA U.S. WEST EPA A/V MN SBRBN NEWS IND. SCHOOL DIST. JIM SCHINDLER JENNIFER WATTS MACTA JIM SCHINDLER JENNIFER WATTS KATHE EHLERT DANA GIBBS NORWEST BANKS PAYCHEX PERA PERA EPA A/V PETTY CASH TOTAL CLAIMS AMOUNT ACCT d497.65 PAYROLL 843.08 PAYROLL 33.25 PAYROLL 50.00 POSTAGE 168.81 PERA BNFT 126.73 TELEPHONE 420.15 VARIED 96.00 ADV/PROMO 400.00 OFF RENT 267.00 HLTH INS. 47.00 MILEAGE 200.00 DUES/SBSCR 497.65 PAYROLL 834.08 PAYROLL 148.25 PAYROLL 92.27 PAYROLL 1182.15 FED TAX 40.30 SECY SRV 9.00 PERA LIFE 168.81 PERA BNFT 297.55 CAP FUNDS 91.28 86511.01 VARIOUS BANK EXCELSIOR Beginning balance 847832.25 Claims -6511.01 Interest 221.53 Service Charge -12.20 ENDING BALANCE 841530.57 SCCU ACCOUNTS Balance Share Acct 85376.17 Balance Preferred 51623.85 of Deposit (5/10)26000.00 of Deposit (4/24)20000.00 ENDING BALANCE 8103000.02 TOTAL FUNDS 8144530.59 LMCCC JUST CLAIMS 4/17/91 TO 5/21/91 PAYABLE NFLCP Commissioner of Revenue Jim Schindler Jennifer Watts Kathe Ehlert Dana Gibbs Ind. School District EPA Audio/Visual U.S. West DeWolfe Music Library Jennifer Watts PERA Gopher Stage/Lightinq Paychex Petty Cash U.S. Postmaster Jim Schindler Best Buy Co. Inc. U.S. Postmaster Jim Schindler Jennifer Watts Kathe Ehlert Dana Gibbs Lake Business Supply Bernick & Lifson PERA PERA Norwest Banks Jennifer Watts Jim Schindler AMOUNT 20.00 24 86 08 56 67 00 652 450 843 50 113 400 2375.00 123.43 279 43 162 24 47 80 29 121 250 50 544 834 65 169.33 173.11 55.00 9.00 185.78 1196.94 398.39 60.63 ,00 , 18 82 25 60 40 00 25 00 00 09 08 73 ACCOUNT Miscellaneous State Tax Payroll Payroll Payroll Payroll Office Space Capital Funds Telephone Misc. Video Mileage PERA benefits Misc. Video Sec'y Serv Various Postage Payroll Error Office Equip Postage Payroll Payroll Payroll Payroll Office Supplies Legal Services PERA Life PERA benefits Federal Tax Health Insur Payroll Error CLAIMS 49808.42 BANK EXCELSIOR Beginning balance Claims Interest Service Charge Check Charge Deposit Slip Charge 441530.57 -9808.42 172.05 -10.60 -59.79 -13.72 ENDING BALANCE 431810.09 SCCU ACCOUNTS Balance Share Acct Balance Preferred . of Deposit (6/10) . of Deposit (5/24) 5636.44 51623.85 26000.00 20000.00 ENDING BALANCE 4103260.29 TOTAL FUNDS 4135070.38 -'c . A LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION 1991 BUDGET REVISION RECOMMENDATION SUBMITTED TO FULL COMMISSION ON MAY 21, 1991 INCOME FRAN.FEES INTEREST CARRYOVER 1990 BUDGET a 04,773.79 4,000.00 16,628.62 ai05,402.6: OPERATING EXPENSES ADMINISTRATOR ACCESS STAFF H/H NOT PAID SECR'Y SEBV PAYROLL TAXES MILEAGE HEALTH INSUR. LEGAL SERVICES INS/BONDS PIN REV/LMCCC CONF/SCHOOLS OFFICE SUPPLIES MB8HP/DUES/SUBS TELEPHONE POSTAGE MISCELLANEOUS AOV/PROMOTIONS OFFICE EQUIP. OFFICE SPACE a 28,800.00 20,000.00 2,000.00 7.000. 00 500.00 2,880.00 2.000. 00 3.500.00 2.300.00 5.000. 00 2.000. 00 1,000.00 1,000.00 650.00 450.00 750.00 1,000.00 6,000.00 a 86,830.00 SPECIAL FUND APPROPRIATIONS TECHNICAL AUDIT FIN REV/TRIAX STUDIO EQUIP LEGAL FUND OFFICE EQUIP ACCESS EQUIP ACCESS DEVELOPMENT CONTINGENCY a 0.00 1,000.00 1,000.00 1,000.00 5.000. 00 7.000. 00 0.00 3,572.61 TOTALSt 8105,402.61 BALANCE REMAINING FROM BUDGET: t'*. I" ; • Y/E FIGURES a 28,800.00 13,891.14 (1,240.42) 448.95 4,352.30 970.67 1,704.33 1,260.45 3.466.00 2,450.66 3.805.61 1.589.62 1.213.00 914.74 663.56 317.47 499.62 759.97 1.200.00 a 67,167.77 a ACTUAL 0.00 1,000.00 1,000.00 1,000.00 5.000. 00 7.000. 00 0.00 3.572.61 a 10,572.61 a 18,572.61 a 85,740.38 819,662.23 APPROVED 1991 BUDGET a 89,000.00 3,000.00 0.00 a 92,000.00 APPROVED a 30,000.00 22,000.00 0.00 1,000.00 7.200.00 600.00 2.880.00 2,000.00 3.800.00 2.300.00 6,000.00 2,000.00 1.300.00 1.600.00 650.00 450.00 750.00 1,000.00 6,000.00 a APPROVED 0.00 0.00 100.00 150.00 0.00 220.00 0.00 0.00 470.00 REVISED 1991 BUDGET 97,173.81 3,000.00 19^662.23 ail9,836.04 REVISED 30.000. 00 25.000. 00 0.00 500.00 7.200.00 950.00 2.680.00 2,000.00 4.350.00 1.250.00 6,000.00 2,000.00 1.300.00 1.600.00 800.00 450.00 750.00 1,000.00 4,600.00 a 91,530.00 a 92,830.00 a REVISED 1,000.00 1,000.00 500.00 1,000.00 1,000.00 3,000.00 15,000.00 4,506.04 a 27,006.04 a 92,000.00 8119,836.04 J k' ■ :: ' ¥ ACCESS DEVELOPMENT COMMITTEE REPORT On W«dn«*day» May 15# committee members Jim Olda and Otto Wilczek met to diacuae and propose an Accesa Development plan as it ralatea to the use of Commission funds. The committee proposes: A. oversight of a contractual agreement with the cable operator to protect the Interest of cities and subscribers in the assets provided by the franchise agreement and to promote the use of those facilities by the comeunities; The role of the Coeeission in access television is to provide sight of a contractual agreement with the cable operator to B. The goal of the Coeeission is to provide the opportunity to the general public and local organizatlons/entities to utilize a unigue coiiMunlCA^ions Ni#di.u0i within the community; C. The Coeaiselon'e objective is to provide this window of oppor- and to educate the community to its potential and its power when utilized) 0. The current problees existing with access use, studioi^. equip­ ment and staffing are: 1) Lack of visibility; 2) Lack o. public 3) Lack of easily used portable-studio equipment; fit mhould bm notmd that after review of the agreement between the Orono School District end Triax, the committee did not perceive a problem in mteffing at that studio, since the agreement provided for 20^30 hours of steffing yet the studio was currently being staffed at fewer then ten hours per week» The committee directed staff to draft a letter to the school district stating the Commission's willingness ro assist in meeting the access needs at that studio beyond the con­ tractual agreement once that agreement had been fulfilled and a need demonstrated •) E. The Coaelsslon's current or future ability to deal with those problees include: 1) Making funds available to deal with equipment needs; 2) Making funds available to increase visibility; 3) Pro­ viding equipment and help with availability of equipment on a fran­ chise-wide basis; 4) Making staff resources available where they are needed for access use. ggCOMMgllDATlOMg Am m rmmult of those findings« the committee recommends that staff be dlreoted to bring before the Commission within 60 days t 1) A plan to increase visibility; 2) An •xp#ndlt;um plan t,o raallza por'tabla-atiudio accaaalblllt:y • And the committee reooenends that Access Development Funds be al­ located to facilitate the accesa development goals as stated and to provide a funding resource to meet the demands for equipment. t VU.3N^21 Mar27,lMl i. vn ( •/*»dVV“l iiiVM a3jiNMjr Tt/Z-i’/^U I bPiT‘,no^'U Ml INSIDE PCN Interest Heating Up TCI plans test with McCaw; Time Warner forms unit / 6 Video Giant Assessing PPV Blockbuster says new technologies could affect rentals / 6 No Place Like New Zealand Hands-off approach by government sparks TCI, Time Warner deal {12 PPV: It’s All In the Envelope A mailed message helps some systems boost buy rates /18 Sports Meiger Talks Muddled Complications may delay merger of Prime, SportsChannel / 24 AND ANOTHER THING-..10 INTERNATIONA!______12 14 16 .18 OPERATIONS.... A LOOK AHEAD. MARKETING..... TECHNOLOGY... PROGRAMMING BUSINESS........ MARKETPLACE.. ._24 CNBC Joins Ranks fOf'Toii Cable Nets VVith FNN Ac(|uisr::on r* <’.. <'' «.• > By A1 Stawart •*' - ' .4 » • , I > |M|TraTHESniOKEofapen and the flip of Ww a switch, CNBC on May 22 more than ' doubled its distribution and finally after a rpainstaldnjf and costly two years — became a major national player in the cable TV pro- ^granrmiaybusiness,^''***’' i'^^GTBCs $154 million deal for one-time ri* tv^'pihafibai'-News'Networic 'was sealed on '*M4y I7 when the^partnership of Dow Jones Co. and Group W Satellite Communica- ‘'tiOns .dropped its antitrust challenges to the 'piurchaae. With the le^ roadblocks cleared, -CNBC immediately tried to corral as many iFNNisubscribers as possible by supplying vafflU^' With what'C.^C termed a "newly y -'By huiog'26 armors, reporters and pro- ■r V. ^ • '5s«CN8C0fiP4E44'oV''''' 'i - Cable Franchises: A Short-Term Trend Cities see limits as way to preserve regulatory clout By Kathy Clayton I ocAL Governments , shorn in 1984 of their Li authority to regulate cable TV rales, are re­ sorting to shorter-term cable franchise re­ newals as a way to preserve regulatory muscle over the burgeoning cable business. "When the kit of regulatory tools — primari­ ly regarding rates — was diminished after the Cable Act was passed, a trend toward shorter franchise periods began." says Susan Herman, the top cable TV regulator for Los Angeles and president of the National Association of Telecommunications Officers and Advisors. The trend is growing. The average length of recent franchise renewals negotiated on behalf of cities by 3-H Cable Communications Consul- See FRANCHISES on page IS J''9 WA {*■ \ . \ - Mr, *-.vr \ ^ ■ T ■ .-W .• Stanley Cup shot has boosted North Stars PPV appeal. NHL North Stars’ Cinderella Season A Boon to Cable TV By Banwtt Parfc«r J| C inderella R un at the Stan- Mley Cup and an unusual TV rights pact have turned Minneso­ ta's up^t hockey team into the hottest commodity in the pay-per- view business — at least for a se­ lect group of cable TV operators. The Stanley Cup<ontending Minnesota North Stars, regional sports network Midwest Sports Channel and 10 area cable opera­ tors have been reaping a pay-per- Ste HOCKEY on page 8 OperationsFirms Say Shorter Terms Could Crimp Investment FRANCHISES continued from page 1 tants has been seven years, instead of the 15 years common in most original cable franchises granted during a flurry of fran­ chising activity in the late 1970s and early 1980s, says Miles Overholt, a vice presi­ dent with the consulting firm. Other cities are resorting to even shorter terms. Falcon Cable TV. for in­ stance. says a two-year franchise the com­ pany recently accepted in the town of Malden. Mo., forced Falcon to take the un­ usual step of asking for a second renewal at the same time it accepted the first. That’s because provisions in the 1984 Ca- I^Actrequireoperatorstonotifylocalau- thoritia of their wish to renew three years before the current franchise eiq)ires. In Angola. Ind.. the dty last year gave cable operator Triax Communications a five-year renewal with a five-year exten ­ sion. but only after months of negotia­ tions. The town initially had requested a three-year franchise. Beause cities lost the ability to regu­ late cable rates with the passage of the Cable Act, the only recourse is to bring the cable companies to the negotiating table more often. This was designed to force the companies into complying with the attributes the cities could oversee, such as customer service and technologi­ cal standards, says Herman, general man­ ager for the Los Angeles Department of Telecommunications. 15-yMT fnuicbisM The IS-year franchise concept was built on the premise that it took that long to recoup a cable firm’s investment in building a new cable system. Overholt says. But he says that theory no longer applies because it shouldn’t take that long to recoup a rebuild investment Nevertheless, cable operators say th^ hands are tied when a ^.cy wants a system rebuilt but it isn’t willing to nego­ tiate kmser fimcblae terms. Howi^ Gan. vice pre^dent of corpo­ rate development for Falcon, says the Los Angelctba^ operator had proposed an upgrade in Malden, but stipulated that in order to get the proper finandng, it need­ ed the SKurity of a longer franchise. The city dimgreed, with the result being that the system h^'t been rebuilt Gan says he hopes the city will acquiesce to a longer franchise this time so a rebuild can take place. Bernard Gallagher, president of Cen­ tury Communications, says Century presumption of renewal is less a reality than originally thought.../’ Bernard Gallagher | pmidtnt Century Communications hasn't had any problems receiving capiul for upgrades and rebuilds, but notes that smaller companies may find themselves in a bind with shorter franchise terms and bank requirements. "It’s not imposs'ble. but it's definitely more difficult and more costly to get mon­ ey with shorter terms," Gallagher says. Not all lenders agree that short fran­ chises can cut off new funding. Stephen Martin, vice president with First National Bank of Chicago, says he has never turned down a cable operator for a loan based solely on the length of a franchise. The term of the contract is of little conse­ quence, he says. The reasons The reason for shorter terms varies with each system, but most of those inter­ viewed by Cable World assert that the cities want tighter reins on their local ca­ ble company because they can't regulate the way they did prior to 1984. James Vaughn, vice president of opera­ tions for Triax, says the number of short­ er franchises began increasing in late 1989 amid talk of reregulation. Cities wanted to take advantage of any new law changes and didn't want to get locked into long-term contracts they couldn't amend. Moreover, Vaughn says, it wasn't so much that cable firms were in non<om- pliaoce of their franchises, but that short­ er terms force the companies to the bar­ gaining table more often. The move toward shorter franch'ises is coupled with related developments that seem to give cities more leverage over ca­ ble negotiations. In April the U.S. Supreme Court ruled the city of Rolla. Mo., acted appropriately and in accor­ dance with the Cable Act when it denied a renewal of Omega Communications Inc.'s local franchise. The city now is s>v>ldng an alternate operator. Says Century's Gallagher *The pre­ sumption of renewal is less a reality than orig^iy thought when the provision for renewals was inserted into the Cable Act CABLE WORLD / May 27. 1991 in '84. It’s turned out to be more difficult to get renewal than first perceived. It’s ev­ ery bit if not more difficult to get a fran­ chise today than in the fr^chise wars On the late 1970s and early 1980s).* Triax obtained Its cable franchise in Angola, Ind.. in 1986. The previous owner, according to regional manager Steve Trippe. hadn’t lived up to the dty coundl’s expectations. Triax rebuilt the 3.50O-subscriber s^ tern to be fully addressable, complete with pay-per-view capabilities, but when it came time for Triax to renew the fran­ chise, the coundl dedded it wanted more control. The best way to do that it dedd­ ed. was with a five-year fivichise. The reality of a shorter franchise isn't so bad. however, notes Trippe, because shorter franchises force more communi­ cation between the dties and cable com­ panies. "Shorter franchises don’t really impact the business much, espedally if you’re doing a good job,” Trippe says. Choke off tov titnint But others say shorter franchise terms can choke off capital Investments. Tom Rackerby, president of American Television & Communications Corp.'s National Division, says shorter-length franchises may prevent some voluntary investments that cable operators have taken on since deregulation. Many of the franchises negotiated recently include provisions that require upgrades and the implementation of new tedmology five or six years frt>m now. Rackeity says. "Frankly, it’s not in the dties’ or the operators’ interest to commit to one tech­ nology or another at titii point with all the changes coming in the next two years,* Rackerby says. Barbara Lukens, a vice president with Comcast Cable Communications, who deals with firanchiae renewals, says short­ er franchises are being sought by cities more and more, but she sees most re­ quests as negotiating ploys fr>r other re­ quests the dties mi^t want even more. "Generally, dty officials understand if a system is going to be upgraded, it wont be done with a five-year franchise be­ cause banks wont sign off on money for five-year franchises.* Lukens says. Rather, the shorter franchise proposals can be used as bargaining chips with the cable companies. Overholt says the tactic is used. The franchise length Ts the ace card," he says. *We play it last in negotiations.* a. g; S “ f? S- i? S «/* ■». e 3 O'O 90 c* rj^aT3QoQ2 r* •J € .EC«a!7. .‘5g«3S5. SS’o-S• 8 ii-2.a21; z£, UIIMI -3 O v/» « 2.'5 oo'cro o' 2 3 o ^ ^§ S?2 i< 1 Consumer Survey: We Want Cable Regulated By JANE GREENSTEIN jtk new study says the public fa* vors more government regu- mm laticxi of cable TV, at both the federal and local levels. According to the 1991 Cable TV Usage and Attitude Study con­ ducted by the Chicago-based re­ search firm Market Facts Inc.. ‘This tendency toward more reg­ ulation was found in every demo­ graphic segments where compar­ isons could be made.” The survey queried 2,280 U.S. households, with questions on the desirability of cable and why peo­ ple don’t subscribe to cable. The study drew these conclu­ sions: *The tendency to favor reg- uladon rises with age. It is less pro­ nounced among people under 40 than among people over SO.... The voy upscale households in terms of education or employment tend to favor regulation much less than middle- and downscale house­ holds.” In the survey, 56 percent of all households questioned either “somewhat agreed” or "strongly agreed” that the federal govern­ ment should do more to regulate cable: 38 percent “somewhat dis­ agreed” or “strongly disagreed.” Similarly, 59 percent of all households surveyed sgreed strongly or somewhat that local government should do more to regulate cable TV and 37 percent disagreed soongly or somewhat. Among other fmdings; Among the 900 non-subscribers. 69 per­ cent said there was “no need” to s \:e- . - .'MivWn’t V ■♦►'v' r ,vj rsiro Son ^Sbn : ea* subscribe either because broadcast TV was enough or they didn't watch enough TV; 66 percent said cable was too expensive, with most saying either they couldn’t afford it or cable wasn't worth the cost; and 13 percent cited “bad service." On a 1-10 scale of desirability, the entire sample rated cable at 6.1, with subscriben giving it a good grade of 7.7 and non-subscribers a lowly 3.6. Among those who paid SI.250 for the study were 15 cable compa­ nies, primarily programmers, such as ESPN, American Movie Clas­ sics and The Family QianneL Oth­ ers included Jones Intercable Inc. and United Artists Entertaiiunent Inc., according to Omar Bendikas, senior vice president of Market Facts. Responding to the survey, Rob Stoddard, a vice president for the Community Antenna Television Associadoo, said: “My initial reac­ tion is that government policy and regulation of any industry sltould not be based on attitude surveys, but on the facts. In cable TV, the facts clearly show that consumen were bener served in brief period of deregulation than in the many years of government regulation that preceded it."B j^KP%^c> iJLciVC rt X"W11C iHilliUll il.|^dlVliir _______By LARRY MONROE *Tp"^ or years, people have been trying g j to ngure out just what the cable ■ ' ^ industry is up to, ultimately. Re- I greitably, the industry has been Jim all too successful in creating a ‘Yed hening** or smokescreen to cover its ul­ timate agenda. For an equal number of years, we have been reporting in The Municon Report that the goal of the cable industry is to become the primary provider of (all) local commu­ nications, and tlicre were two alternative sce­ narios developed by the industry, in case one did not pan cut The original scenario or game plan of the cable industry was to develop a ** I - wire na­ tron.^* Under this scenario, there would ulti­ mately be a single communications wire (drop) into the home, that being the cable drop. TTic cable drop would then interface w ith the telco distribution facilities for distribu­ tion. Tbe benefits to both parties center around two situations or concerns: 1) Economics 2) Regulation Under such a scenario, the cable system would have the single most capital intensive portion of its operation citmin.iced, i c. its disUibution system. Conversely, the telco would have one of its most expensive as­ pects of operation eliminated — the drops into the homes. The cable company would then pay the telco an interface and distribu­ tion charge for distributing its signal(s). However, of even greater importance for the cable operator is that this would cfTcc- tively eliminate all local (and state) regula­ tion. By providing only drops into homes, the cable operator would no longer be using public property or rights-of-way to conduct its business, tbwby eliminating the rationale Oustification) for local regulation; i.c. creat­ ing a permanent occupancy of or intrusion on the public rights-ofway. Relatedly, should Congress allow telcos back into the cable business (as actual providers or originators of multichannel vice), it is (secretly) hoped by the cable in­ dustry that Congress w ill not require telcos to be subject to local franchising authority. The reason, quite simply, is that in such an event, the cable industry would then ask the courts to rule that to treat one provider of ef­ fectively the same type of serv ice differently from another (i.c. to regulate them a greater extent), and to place greater burdens on it, is disparate and discriminatory treatment. The industry knows that the couits would be hard-pressed not to agree with such an as­ sertion (on prima facie basis). Such a ruling would eliminate the right of local govcmmenis to require franchise.s of providers of multichannel service (w ho cre­ ate a permanent intrusion/occupancy on the public rights-of-way to provide the service), and to protect the interests of both the fran­ chising authority and the public. Also, since as common carriers, stale PUCs and PSCs do not re^i ’uc the specific services carried by telcos, sny rationale or justification for slate rcgul:i 'un of cable-pro­ vided service would disappear. Thus, everyone wins ... except the public, which will have to live with a **joint venture monopoly,” the likes of which this nation has never seen. Worse yet. under current law, this monopoly w ill be operating in a rMc-dcreg- ulaied manner. Imagine a nation in which potentially the nation’s primary provider of personal communications services was vir­ tually totally regulated. In other words, the cable industry ’s cries for a ’’level playing field,” as pertains to tel­ co. are little more than a ’’smokescreen” or “red herring.” The indusuy knows that telcos arc the only truly viable hard-line compet­ itive alternative, since the industry has proven that overbuilds by traditional cable operators only result in an inevitable price W'ar. Also important to understand Is why it was an equally important agenda item for the ca­ ble ir>dustr>’ to get rates deregulated. This was needed to provide the cash necessary (o fund research into the provision of what the industry' has eu- phrmistically called “ancil* iajy serv ices,” through orga­ nizations such as Cable- I^bs. Specifically they hoped to develop the ability to provide overall commu­ nications scrv ices (e g. Per­ sonal Commufucations Net­ works or PCNs.) This is the sea^. though preferred, scenario of the ca­ ble industry, since what it would (w ill) do is ultimately supplant or replace the phone company as the pri­ mary' provider of all local communications (e g. video, voice and data). This technology (PCNs, or what is generally known as “microccllular” technol­ ogy) is merely the concept of cellular communications reduced to a neighborhood wmM JI ■t level, with receivers/trans­ mitters located throughout the community. The result of it is to in effect replace the hard line drop into the home with a radio signal that is "fed” into the telco facility for distribution outside the area. The industry uses the rationale (smoke­ screen) that the purpose is to provide inter­ active capabilities for video services for sub­ scribers, c.g. video-on-demand. While this is admittedly a probability and certainly has a benefit for the industry, the true and ulti­ mate reason is to get a "f^oot in the door" as regards handling general (ail) local commu­ nications scn’ices, a far more significant and profitable business than mere subscriber in­ teractivity for video services. Lastly, as pertains to the industry ’s ulti­ mate agenda regarding the matter of rale deregulation, the induslr>' knows that once it has a precedent for operating in a rate- deregulated manner, it has Uic advantage of exceptin ,liyp>vi|h _ . - I 9 jw*‘ «v .d ?joint« rather than to have to push for something it knows Congress would not grant once its ultimate agenda was known. For several years, we have been attempting to explain diis to the public and government officials, but have by some been accused of being para­ noid. Well, the proof has fi­ nally coming to light For example, the *'1 -wire" sce­ nario is currently being carried out in Vermont and in certain areas of the South. Likewise, the cable in­ dustry has gotten the jump on most others in applying to the FCC for "experimentar’ PCN li­ censes. Most recently, the May merely having to maintain the status quo. 6 edition of The Wall Street Journal carried an article on what is in effect a joint venture among TCI, the ca­ ble industry ’s largest operator. ATAT and U S West, the telephone operator in the Rocky Mountain area. It is time that Congress, the FCC and the public woke up and faced the fact that the ca­ ble industry, while providing a valued and necessary service, has far more on its agenda than merely providing traditional cable ser­ vices. It wants to become the primary provider of all local communications, while cfTective- ly escaping any type of regulation on either the state or local level. So far, it has not met any obstacles to its agenda and game plan and everything is right on schedule.! {Larry Monroe, formerly a vice president of Cablevision Industries Inc. in Liberty. N.Y., is chairman and CEO of Municon Corp., a regulatory consulting firm special­ izing in cable TV and utilities.) Senate Committee Approves Rereg Bill ly Vtwnte Pwdtloup ______ AI9D AMBmuNCt from its own mem- flbcn, the Saute Coounace. Science and Tnniporutioo Committee on May 14 approved a biO that provides for coo* Iromsial retransmission negotiations and attacks the cable industr/s redering manuevcrs of last year. Even though S. 12 was passed by a 16- S margia. many senators expressed con­ cerns about its content. Sens. Conrad Burns (R«Mont.), Bob Packwood (R- Ore.) and Ted Stevens (R-Alaska) voted against k. The bill win not be sent to the hiD Sen­ ate fx a vote until the Federal Communi­ cations Comntissioo releases its new nile on what constkiites effective competition to cable. The agency is expected to re­ place the three-broadcast si^al standard on June 13. Otha fectora ndght delay a final vote on the bill: Sen. Daniel Inouye (D- HawaiO. chairman of the Senate Commu- Mcatiotts Subcommittee, agreed to hold additional hearings to review the FCC’s rulemaking if needed and to consider whether home shopping networks de­ serve must-carry status guaranteed to them in a last-minute amendment to S. 12. The bilTs moat controversial amend- was the one that would aflow broad­ casters to choose between payment from operators who carry their signals or must-carry. Sen. John Danforth (R-Mo.) and In­ ouye. who introduced the broadcast-relat ­ ed amendment, said they were concerned by the potential impact that payment for carriage could have on cable rates. Other senators sent signals that the debate on the floor might be contentious. Sen. John Kerry (D-Mas$.) said: ‘I strongly twiieve we need a bill, but this is not that bill. I will work to see that witliin this framework a better bill is ultimately passed.* Sen. Robert Hasten (R Wis.) said. “I am concerned that the bill before us is not anything like a cable bill that would pass the Senate.” ^Not into it’ Sen. Trent Lott (R-Miss.): “I feel halt of the committee*s niembers arc not into it I just think wc are not ready. Yet all of these problems will need to be taken care of on the Senate floor." Kerry, Hasten and Lott nevertheless voted for the bill. Observers said the bill was passed out of loyalty to the committee's leadership, Danforth and Sen. Ernest Hollings (D S.O.). **Thcrc appears to be as much uncer ­ tainty and ambivalence as there is cniliu- aiism for this legislation," said James Mooney, president of the National Cable Television Association, who characterized the bin as a "boondoggle for cable's com ­ mercial rivals." The main provisions of the bill would: ■ Reregulate basic rates and discour ­ age retiering by reregufating a higher ba­ sic tier of service if less than 30 percent of subscribers choose the lowest basic tier. Rales would have to be “reasonable." ■ Encourage cities to award a second franchise and forbid the incumbent to drop its rates in an overbuild situation m Allow the FCC to regulate prenuum services if a complaint is filed. ■ limit concentration and vertical in ­ tegration. ■ Provide remedies for cable's com­ petitors that are being denied access to cable programming. m Provide more leverage to cities in the franchise renewal process. Ihe bill would add “over 21 diffen.nl, new regulatory burdens on the indusU y," said Bert Carp, a vice president with Turner Broadcasting Systems Inc. “ITie total burden would have a terrible impact on programming and capital invesUnent ' TOS will continue to oppose ilie bill. Carp said. The Bush administration has quietly warned legislators that it will veto cable reregulation. The White House got in ­ volved at a high level before the hearing, with Vice President Dan Quayle. chi -f of staff John Sununu and Michael Boskin of the Council of Economic Advisors phon ­ ing senators to lobby against the bill. On the House side. Rep. Edward Markey (D-Mass.), chairman of the House Telecommunications and Finance Subcommittee, said he would hold a hear ­ ing in June on cable reregulaiion. C-SPAN.:Piits Foot {Down On Otynipics Preemption I WnnM nof M ihcm was a suggestion that the Olympics backers might ask operators to go to members of the House of Representa ­ tives and persuade them to support a resolution asking C-SPAN to take a “video recess" for the duration of the Pay-per-view sports finals: There ought to be a law y Qeny SAwrski eenily I «m aiked lo ^leak about .« Cm iltu AmcficM sporu pro- aaiaiai is te leavii« Amencu 3* TV. The CMct escitioB «ac >> you tUak dnial of public Msess • •portiui eveau it io the iMk iutertst? It tbit tometbing oagRtt ibould addrettr jpve t good, loog-wiiided tniwer. md lemoved, it boiled down to IO** tad ‘^ybe.*’ No ■— denying os aeons to rngjor sporting events MN in tbe public interett. And sybc Congreu will have to do •mctbiac about iL ibouabl then that tbe question was ora lypotbeticai tban real I also ougbl tbe Mianesou Nortb Stan ouM be vacaiiooint ntber iban itibab tbe Pittsburib Penguins for e SiSMcy Qwl AnJi assumed that tbe Stars dn ptiM off a miracle, •inocsoial kiags of cable TV ^ ofessional sports would respect V eir customen and ftns far too ucb to black out our drive for the lampionship. • % > I scored a bat trid(. Wroitg on tbe «d intentions of team and cable vnen. Wrong on tbe playoff for- ‘ nes of tbe North Stan. And wrong assuming tbe blackout issue Milda*l arise at all For hundreds of ous^ of Miannota hockey ftns. [ e Oieat North Stan Blackout of I 'SlisiealandpersoML L T 'butic coluninist Patrick Reusse put it well last Tuesday: **Tbere are I million television households io the metropoliun area. When Uie North Stare won Game 5 Friday night io Edmonton, the audi­ ence was estimated at 207,000 house­ holds. That number could reach 330.000 when the Enalt open___ “The Twin Gties rate 206ih among 209 major markets when it comes to percentage of households connected to cable. There are 430,000 cable households in the Twin Cities, and 23 percent do not have access topay- pw-view. Overall, 63 percent or the Twin Cities TV households cannot get North Stan home games, even if the breadwinners could afford the $12.93. “The highest number of households purchasing t*-- pay-per-view home games has be.<i 30,000. It it antici­ pated that will grow to 30,000 for the nnals. That will leave an estimated 300.000 households interested enough to watch the pmes in Pitts­ burgh that will not be tuned into the home pmes, either for a lack of accen or a lack of funds." I That means ftns in only 1 in 7 house­ holds will be watching, cheering and edebraUng the North Sure while t^j)lay the Penpins at home to­ la Stillwater Township, where I live, cable TV isn’t available. If it were, rm not sure tbe system could be hookH up to pay-per-view. And fT *9 < I • * * of publicly supponed sports being accessible lo only the wired and the wealthy is wrong for several reasons. First, it jeopardizes hard-won fan support Second, it cheats uncabicd communi­ ties, uncabicd households, working families, low-income families and those on fixed incomes. Third, this pay-per-view raid on high-fan-interest games will likely be­ come the principal operating premise of the North Stan and other profes­ sional sports teams. It will drive rev­ enue exp^taiions and thus reduce the quantity and quality of the games broadcast free and on basic cable. Fourth, we the people own the air­ waves. the airways and the right-of- ways used by both the free broadcast- en and the cable companies. And we the people ought to be able lo see the grandest sports story since the 1987 Twins. Fifth, the public interest is served by the free flow of information — in- cludina sports information. It's all about Duilding healthy, united com­ munities. The Great North Stars Blackout of 1991 amounts to creepina elitism — the information- and dollar-rich vi. cvcryl^y else. Some folks are proflt- ’ ing mightilv here, and that's wrong. It's wrong because tbe profit ukert are using the ^ ^'iple*s nghi of ways for their cable, the people's airwaves 7 ' Hit .1* 1 >i i va bonds, bridges and buildings for iheir games. Becaure this is the first time in Amer­ ican history that local ftns of a major sports team are being blacked out of championship games by pay-per- view cable, and because 1 believe it should be the last, I have asked the chairman of the House Energy and rommerre triernmmiinicatinns stih this matter. This week 1*11 introdui legislation to make sure America sports fans are free to watch ih^. teams on their airwaves. Meanwhile, my TV tube is blae with mourning. Gerry Sikorski. a Democrat, repu 1990 ANNUAL West Suburban Mediation Center W E HELP YOU F N T H E »■; WHEN SIGNS -OF TROUBLE APPEAR 32 lOth Avenue S. Suite 214, h-^pkins, Minnesota 55343-7506 1612] 933^0005 I - *• ^ « I. A;v .r PROM THi CHAIR Cheri Fischer 1P' ‘' \S A YEAR Ob 1- LLENGES AND GROWTH. In late 1989. our County funding was cut. A major downsize was needed. Staffing was cut. office space reduced, a phone line discontinued, spending held to a minimum. Appeals went out to the cities we ser\ e for assistance while we continued to work with the County to fund our program from contingency fumls. Tmiiappy to report that all these endeavors proved successful. County funds were reinstated in June and funding was also provided in the Hennepin County budget for 1991. Also, for the first time, we became eligible for an appropriation from the State of Minnesota for 1991. In October, twelve new mediators were trained. We now have forty-one volunteer mediators available. A new pilot project was started with Hennepin County Housing Court. Two mediators from our program are available in the courtroom one morning each week. • ^ I would like to personally thank all our volunteer mediators. You ’re'the greatest! Because of 9 your commitment and support, our program is able to grow and continue to provide our needed services. m A special note of recognition and thanks to the Boanl of Directors. Jliey are hardworking and dedicated to making West Suburl - Mediation Center the best it can be. Last, but not least, a big “the ' to our wondc!rfw. staff, Susan Nelson e ne Kline. Nov% let's move toward an even oetter 1991! ON-SITE MEDIATION IN HENNEPIN COUNTY’S HOUSING COURT* To respond lo a heightened demand for ser\'ices without an increase in Court resources, a pilot project was initiated in October. 1990 with the assistance of mediators from West Suburban .Mediation Center and Minneapolis .Mediation Program. Each program took one morning a week to provide mediators at the Court. Our volunteers were Cheri Fischer and )ohn Ott. The goals of the program included increa.sed settlement of contested cases, a corresponding decrease in trial .settings from the "unlawful detainer calendar" and litigant satisfaction with this additional alternative. .-\t the request of the referee, mediators have attempted to complete mediation sessions in 30 minutes or less and have been remarkably successful (the average neighborhood mediation takes two hours). .After the mediation session, the parties return to the courtroom and report on results. If the agreements are approved by the Court, they are a part of the Court's decision. If no agreement is reached, the case is set for trial. A total of 57 cases have been referred for mediation resulting in 47 settlements—a success rate of approximately 80%. In the beginning, litigants evaluated the process. The results were positive with parties agreeing that mediation was beneficial and that they would consider using the process again. To expedite the sessions, the survey was suspended but the Court continues to receive favorable comments. The utilization of mediators in landlord-tenant disputes within the conte-xt of unlawful detainer cases is an effective, efficient procedure which not only fc-duces the number of trial settings. (23% so far), but also engages litigants in alternative dispute resolution practice and empowers them to fashion their own remedies. * Taken irom a report by Referee Wes liuna. Hennepin County H ouslj^ Court. ---- >1 '4 t >t! I I CASE ACnVITY TOTAL CASES: 188 Total cases worked on werR one hundred and eighty-eight. Twenty-seven percent were jiu^Tile and seventy-three percent adult cases. NUMBER OF R\RTICIPANTS: 616 Six hundred and sixteen participants were ser\ ed. NUMBER OF MEDIATIONS: 87 eighty-seven mediations were held and seventeen cases were conciliated (settled due to the Center's inter\ entionl. NUMBER OF REFERRALS: 232 Information and referral was provided to another two hundred and thirty-two people. raiANOAL REPORT SOURCES OF INCOME. LOCAL COMMUNITIES Hennepin County Hopkins Plymouth Independence Minnetonka Golden Valley St. Louis Park Richfield Bloomington Edina Eden Prairie Orono LOCAL ORGANIZATIONS Interest on Lawyer Trust Accounts: St; Louis Park Rotary Foundation: Plymouth Crime Prevention Fund; Hopkins Jaycees; . G.E. Capital Fleet Services; Traveler’s Company Foundation. A special grant to prepare and distribute a juvenile brochure to schools, police and businesses was provided by the Minnesota State Bar Foundation. .§ye msA to egress our gratitude to our contributors. 19^ ANNUAL RPOtr EVALUATIONS Total income for 1990 was 535.728. Total expenses for the same period were 537.980. During the tirst nine months ot 1990. one pe of evaluation form was used. A revision was used tor the last three months. On the original form, a total of 336 responses to five questions rated serv ices e.xcellent or good. Forty-five respondents said they would use the program again and nine said no. Fifty-three would use the program again and two w'ould not. On the revised fohri. 228 responses to six (jiiestions rated services very satisfactorv' or satisfactorx’. Thirty-four would use the program again and would recommend Lire ser\ice to others, one would not. COMMENTS FROM USERS OF THE SERVICE: •' We aw so grateful for the assistance in wsohing our problem concerning a loan. } our kindness and concern aw gwatly appweiated. " It (the mediation) seemed tP make the wsident feel better and that n as the important thing." I was ver\^pleased with how professional and Impartial the mediators were." Mv former roommates and / wew able to part * • friends nilh the help ofmediation. Thank you so much. You have a gwat service for our communih/. I never walized the importance, to some people, what 1 or 2 inches over a property'One meant. Xow, / do. ” My mixed feelings hove nothing to do with quality of service, onlv with the fact I’m dealing with a difficult situation. I'm impwssed with the quality of service and wspect of mediators toward all parties. The County has an excellent wsource and needs to be commended for that. " \'^r MmicnoNS OF a mediator Bv Jean McKenzie Johnson Whether it is the elderly woman feeling victimized bv the service station, the car rental agency seeking property damages from 11 year old hoys who slashed tires and broke a windshield, or the laborer needing to meet with management and voice the problem a member of a minority group found in the workplace, the process of mediation is a winner! Each time I enter the room where people meet to .resolve their conflicts. I. as a mediator, anticipate a positive outcome. It is exciting to witness, to assist parties focus on a problem and work it through the layers of feelings, differing perspectives and, ultimately, to the underl3dng issue where understanding and a common goal lending to resolution may be found. Then I see genuine smiles and energetic handshakes across that table where earlier these same people may have been unable to speak civilly to another. West Suburban Mediation C«iter 32 10th Avenue S. Suite 214 Hopkins. Minnesota 55343-7506 1990 ANNUAL MPOIF Not all cases are simple. Not all are resolved t the complete satisfaction for each party, but it is a beginning...of learning how to. People? discover they have more freedom and individual power in solving their own problems, using their own creativity. They learn how to listen, they acquire an understanding of the otlier's situation. They take this home witli them. see genuine smUes and energetic handshakes across that table where earlier (they) may have been unable to speak civilly to another. ” Does the process of mediation offer any other effects on the greater world in which we live? When parties in conflict leave the suburban community center after mediating, they leave having regained a sense of dignity, trust in themselves, and in a process whereby they were able to play an active role in taking charge of their own lives and one in which everyone wins. I answer “yes"...they also bring home with them peace and harmony. Non-Profit Org. U S. Postage P.MD Permit #562 Hopkins. MN 55343 • a'— fc # V fc r? ■s- ... ■ rtV .A - »• * , \ • 4 * ,.fa # fc.^- ^1-.'^ If- l:fr> > r- fr MINUTES OF THE ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 ROLL CALL: The Orono Planning Commission met on the above date with the following members present: Planning Commission Chair Charlie Kelley and Planning Commission Members Jeffrey Johnson, Maureen Bellows, Ed Cohen, Charles Schroeder, Candace Rowlette and Sara Moos. The following represented the City Staff: Building and Zoning Administrator Mabusth, .^^ssistant Planning and Zoning Administrator Gaffron, and City Recorder Scheffler. Council Representative Mayor Peterson, and Councilmember Callahan were also present. Kelley called the meeting to order at 7:00 p.m. (#1)PUBLIC HEARING-AMENDMENT TO ZONING CODE PERTAINING TO ANTENNAS, TOWERS, ETC. Mr. Dennis Esterly, an experienced installer of antennas on water towers, was present. Mabusth explained what is allowed under the existing Ordinance in terms of locating antennas, towers, or other such structures, within the City of Orono. Johnson asked if it would be possible for a company to construct an office building on industrial-zoned property and install an antenna on top of it. Mabusth replied, "Yes, that would be allowed under the existing Ordinance, as long as the property is ov;ned by the company constructing the building and the antenna. I would just add that neither the B-6 Zoning District for the Highway 12 area, nor the PUD District makes any reference to antennas. If it is the intention of the City to allow antennas to be attached to a future water tower in the B-6/PUD area, there is nothing in the Code which would allow such use." Mabusth asked the Planning Commission if they would recommend an amendment to the Ordinance. Kelley asked the Planning Commission members for their opinions regarding free-standing antennas. Bellows noted that there are several free-stanJ ,g antennas located in the communities just west of Orono. She said, "In my opinion, the structures are inappropriate for those areas, especially those that use guide wires. I have trouble with the idea of placing such structures within a residential community such as Orono.” Moos and Rowlette agreed with Bellows. Johnson said, "I agree with Maureen, but I also think that there is a place for such structures. In the future, these structures may become much more prevalent." Bellows added, "Or less so." - 1 - nv' i F;t . -;.^v k«ij - r -. -V -‘ r ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#1)AMENDMENT TO ZONING CODE (ANTENNAS, TOWERS, ETC.) Mabusth stated that in the case of cellular phone antennas, there may not be a need for the structure to have the height it does now. She referred to information she had provided with her memo which indicates that as the use of cellular phones increases, and the radius for each antenna is lessened, the structure need not exceed 40 feet in height. Kelley aslced the Planning Commission members if they believe that the City has an obligation to provide cellular phone service to its residents. Rowlette, Moos and Kelley agreed that the City does have an obligation to provide such a service. Kelley said, "The next issue then, if we agree that we do not want free standing antennas, is where and how we would allow these structures to be located in the City." Cohen asked how many of these structures would need to be placed in Orono to provide adequate service for the several cellular phone companies to operate. Mabusth referred the Planning Commission to included with her May 16, 1991 memo. Exhibit "F" Dennis Esterly added, "The number and proximity of the towers will depend on the geographical terrain of the area and how many people are trying to use their cellular at the same time at any given time of the day." Rowlette recalled that during a presentation, U.S. West had indicated that cellular phone antennas could be placed on football field light standards, and church steeples. Schroeder asked Esterly if the cellular phcr.e companies are indifferent about the use of one 150 foot antenna versus 25 40 foot antennas. Esterly replied, "Obviously, they would prefer to start off with the 150 foot antenna to cover a wide area until population fills in. The cost of constructing each cell site is relatively the same, regardless of the height of the antenna." Cohen asked if placing an antenna on a water tower would be the same as erecting one 150 foot tower. Esterly replied, "If the antenna is located at tne same ion, it makes no difference whether it is free standing or led to another structure, it will provide the same amount of e. - 2 - I :< I f h& ■ i. ik- % g: m I- i. ■$?'m fill'.. »-■: W-y [f: -: ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#1)AMENDMENT TO ZONING CODE (ANTENNAS, TOWERS, ETC.) Moos asked if there could be companies on the same water tower. two antennas ^ V-om different Esterly replied, "Yes, that is possible, : owever, the cellular phone companies prefer not to do that. It is necessary to install filtering devices so the two services do not interfere with each other." Bellows referred to Dennis Esterly's comment regarding the companies constructing one large tower and constructing smaller towers as the population increases. She said, "Allowing the construction of one tower within the City of Orono is not going to eradicate a later need for many towers." Johnson stated that one of the issues to be considered is whether or not cellular phones can be categorized as a public utility. Mabusth advised that the City Attorney had rendered an opinion in that regard which stated that cellular phones could not be compared to gas, electric, or phone utilities. Kelley indicated that he would prefer not to amend the Code, but to address any applications for placing such structures within the City of Orono as they are received. Cohen indicated that he agreed with Kelley. Mabusth asked the Planning Commission members if they would look favorably on a request to attach an antenna to a water tower, or light standard. It V • the consensus of the Planning Commission that they would have no objection to placing antennas on water towers. Johnson a* ea if it would be possible to have a police radio antenna attached to the same structure as a cellular phone antenna. Esterly replied, "There are design and engineering considerations that have to be taken into account. It is quite probable that the police department radio would not cause any problems with a cellular phone antenna. However, a police department and paging company may have problems." Rowlette stated that if the Planning Commission basically agrees to locating antennas on water towers, or similar structures, that the Ordinance should be amended to address that. She said, "There are other metropolitan cities that have already adopted policies in this respect, and we could take advantage of what they have done. At some point in time we are going to have - 3 - > ■'' ,v’ ' !i”. I--' ■ ^:v.' tK. ■cT‘ ;-•>-■ ■iVi'. \V!: = -•"■ V . . - * ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (t1)AMENDMENT TO ZONING CODE (ANTENNAS, TOWERS, ETC.) to amend our Code to address these structures." Mabusth offered to oring back further information pertaining to an Ordinance amendment. The Planning Commission agreed that Staff additional information. No formal action was point. could provide ,aken at this (#2)ZONING FILE #1604 CLAIR ROOD 2215 KENWOOD WAY CONDITIONAL USE PERMIT/VARIANCE-CONTINUATION OF PUBLIC HEARING Clair Rood was present, and at 8:10 p.m., Kelley re-convened the Public Hearing on this application. Qaffron presented the Planning Commission with Mr. and Mrs. Rood's restoration/vegetation plan. He noted that the plan does not show any specific retaining walls or berms, and asked Mr. Rood if those items have now been excluded from his proposal. Rood replied that it is his intention to incorporate a retaining wall into his landscaping proposal, but that his landscape architect had inadvertently omitted the structure from the plans. Kelley suggested tabling the application to give Mr. Rood the opportunity to meet with his landscape architect and have the plans revised to show exactly v/hat Mr. Rood intends to do on the property. Bellows asked Mr. Rood if he would also be sure to address the existing fence/pillars in his landscape plan. It was moved by Cohen, seconded by Bellows, to hold this Public Hearing in abeyance until such time that the applicant has a revised plan showing the retaining wall/berm and fence/pillars. All voted aye. Motion carried. (#3)ZONING FILE #1545-TOM ft MARYLOU LUTZ 258 CYGNET PLACE VARIANCES-PUBLIC HEARING Tom Lutz was present, and Kelley opened the Public Hearing at 7:01 p.m. Gaffron gave a brief summary of the issues involved with this application, noting that this is a continuation of an original application filed by Mr. and Mrs. Rodwell, who previously owned the subject property. Kelley asked what the City's standards are the proposed privacy wall. in relation to - 4 - ■•fA •f, r ■'r I •> ,c'' I hi'!:.'4- li ^ I tr:: I '.-. -T ■ .» li:,;i ■ 5s~;4 if f h >■ §- 14 WF i. /IT ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#3)ZONING FILE #1545-LUTZ CONTINUED Gaffron replied, "Staff's interpretation is that a wall extending beyond six feet in height, attached to the house, would be considered as part of the principal structure, rather tnan a fence. The six foot wall will be attached to the house, and to the deck which will be 1^ feet above grade level. If Planning Commission wishes to consider this structure as a fence, then a fence heiaht Variance would be required." Kelley asked Mr. Lutz if he has discussed his plans with his neighbors on each side of him. Lutz indicated that neither neighbor raised objections when Rodwell's filed this application, and to his knowledge there have been no subsequent objections. Gaffron advised that the everyone v/ithin 150 feet of the Lutz property were re-notified of the revised plans submitted by Mr. Lutz. Kelley asked Mr Lutz to state what he believes are the hardships that suppor. his request for a Variance. Lutz replied, "I view the hardships as being the shape of the lot and the re-zoning of the property which chanqed t^^e setback requirements from what was required in 1971 v,nen the house was constructed." Bellows asked Mr. Lutz if it is his intention to keep the screen porch as such, and not convert it into a room addition. There were no comments from the public pertaining to this application, and Kelley closed the Public Hearing at 7:09 p.m. Bellows asked whether it may be appropriate to place the applicant on notice that any further upgrade to the screen porch will require additional approval from the City. Gaffron advised that Staff viewed the screen porch as a full addition to the house, and that if the Variance is approved, enclosing it within the roof and wall lines of the screened area should be allowed without a future Variance. It was moved by Kelley, seconded by Cohen, to recommend that Council approve the side setback Variance to construct a three-season porch, and side and rear setback Variances to construct a 7'6" privacy wall. The hardships on which this recommendation is based are the shape of the lot and the change in zoning. Kelley added that, in his opinion, any further requests for Variances to the rear (south yard) of the property would not be as favorably considered. All voted aye. Motion carried. - 5 - 1 h' y>'" ■r';. !*>'• ■f;: ,r r.:' * t 5:“^, i_ ■ ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (i4)ZONING FILE #1639-WILLIAM C, 4 ELEANOR FERRIL 240 WAKEFIELD ROAD VARIANCES-PUBLIC HEARING Kelley noted that William and Eleanor Ferril and opened the Public Hearing at 7:11 p,m. were oresent, Gaffron displayed a sketch ot the Ferric's proposed gj^ggnhouse and reviewed the issues outlined in his .'lay 15. 1991 memo. Kelley asked Gaffron if there has been any opposition to this plan expressed by the neighboring property owners. Gaffron stated that several neighbor acknowledgments had been received indicating awareness of the proposed project/ but that nothing negative was indicated. Kelley stated that he had no objection to the front setback Variance. Rowlette and Cohen concurred with Kelley. Bellows stated that because the proposed deck is such a large structure, she would tend to look at the greenhouse as part of the principal structure, rather than an accessory structure. Mabusth explained that Staff had first viewed the structure as part of the principal residence. She said, "After further consideration. Staff concluded that, given the possibility for the deck to be altered to no longer be connected to the greenhouse, the greenhouse would be considered an accessory structure, which would oe located in front of the principal structure. Though that would not pose any significant problem, a Variance would be required. Staff believed it made more sense to address the aspect of an accessory structure at this time." Gaffron added that the greenhouse and principal structure will have separate foundations, and that is another factor which led Staff to consider the greenhouse as an accessory structure. Kelley referred to the hardships noted by the applicant for the eight foot side setback Variance, and asked Mrs. Ferril if she wished to elaborate on the location of the Hickory tree in relation to the proposed structure. Mrs. Ferril stated that the Hickory tree will benefit the greenhouse as it will shade it in the summer, and allow sunlight through in the winter when its leaves are gone. She added that leaves on Hickory trees do not come out until late spring, which will also benefit the greenhouse plants. There were no public comments regarding this application, - 6 - ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#4)ZONING FILE #1639-FERRIL CONTINUED and Kelley closed the Public Hearing at 7:20 p.n. Rowlette agreed with the Ferrils* hardship pertaining to the need to locate the greenhouse at the proposed location. She said that if the greenhouse is to be located on this end of the property to meet the required setbacks, the only options would be to reduce the size of the structure, or remove the deck. She asked Mrs. Ferril what purpose the deck will serve. Mrs. Ferril explained that the deck will provide a means of reaching the windows of the greenhouse when cleaning is needed. Johnson agreed with Rowlette, adding that it v/ill be difficult for the neighboring properties to see the proposed structure because of the dense vegetation around the Ferril property. It was moved by Johnson, seconded by Cohen, to recommend that Council approve a side setback Variance, as well as a Variance allowing an accessory structure to be nearer the front or street lot line than the principal structure, based on the hardships set forth in the Ferrils' application. All voted aye. L^otion carried. (#5)ZONING FILE #1640-ORONO LIONS CLUB SECTION OLD LONG LAKE ROAD A HIGHWAY 12 VARIANCE-PUBLIC HEARING Kelley opened the Public Hearing on this application at 8:15 p.m Mabusth summarized her May 15, 1991 memo outlining the Variances required to install a 'Welcome to Long Lake" sign on property within the City of Orono. She noted that staking will be done by a surveyor to insure that the sign is not placed within MNDOT's right-of-way. be. Kelley asked how far off the traveled roadway the sign must Mabusth answered that it must be at least the road right-of-\/ay. 10 feet in from Kelley suggested that it v/ould be best if the City of Long Lake would indicate where they would like to place the sign, and then come to the City of Orono for approval of that location. Rowlette noted that there is a "City Limits of Long Lake" sign just west of this property on which they are asking to place the new sign. She questioned why the "Welcome to Long Lake" sign could not be placed in the same location as the "City Limits" sign. - 7 - ft 1- •t r N. ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#5)ZONING FILE #1640-ORONO LIONS CLUB CONTINUED Kelley stated that the "City Limits" sign is MNDOT's and can be located within the right-of-way. It was moved by Cohen, seconded by Bellows, to continue this Public Hearing until such time as the location of the proposed sign is indicated. Motion, Ayes-6, Johnson, Nay. Motion carried. Johnson believed that there was no need to delay a recommendation as the proposed sign is fairly small and should have little impact on the area. (#6)ZONING FILE #1641-RICHARD KEAVENY 3145 SHORELINE DRIVE COMMERCIAL SITE PLAN REVIEW-PUBLIC HEARING At 8:25 p.m., Kelley opened the Public matter. Hearina on this Mabusth stated that she had spoken to the applicant today and he indicated that the structure will meet the 35 foot setback. Johnson asked how long the temporary building will remain in this location. Mabusth stated that the process will take five to six years to complete. Kelley closed the Public Hearing at 8:26 p.m. vtfas moved by Bellows, seconded by Johnson, to recommend that Council approve application #1641, a Commercial Site Plan Review for locating a temporary structure on property owned by Richard Keaveny at 3425 Shoreline Drive. All voted aye. Motion carried. (#7)ZONING FILE #1642-KEITH ft NOLA SWANSON 75 STDBBS BAY ROAD NORTH VARIANCE-PUBLIC HEARING Keith Swanson was present, and at 7:25 p.m. Kelley opened the Public Hearing. Gaffron summarized the information provided in his memo dated May 15, 1991, pertaining to Swanson's application. He stated that the request for a side setback Variance stems from the need to maintain a suitable buffer zone between the alternate drainfield site and the proposed house. Rowlette asked if access to the house would be achieved from Stubbs Bay Road as opposed to Watertown Road, Gaffron replied, "There is no intent to use Watertown Road, and in fact constructing a driveway to Watertown Road would - 8 - I ir: } $ t ,■- :VT ;,f- U‘"‘ !?;• •^ • Vu- f'I ¥ y ^ ’rf •^■:V t ■fc ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#7)ZONING FILE il642-SWANSON CONTINUED negate the use of the alternate drainf ield. Bellov/s referred to Gaffron's notation in his tieno that this property is located across the street from property that is zoned two acres. She suggested that such a reference not be made in any other documents as it may place the City in a precarious situation. Bellows also indicated that she was having a difficult time with this application. She said, "I am pleased with the aspect of combining the two lots. However..." Kelley agreed with Bellows that the Planning Commission consistently takes the stand that ■‘.ew construction must conform to all aspects of the Zoning Code. He said, "In this case, the applicant has acquired additional property because he had a deficient lot. He is doubling the amount of acreage and by doing so, is providing a primary and alternate drainfield site." Bellows said, "However, the lot size is still less than 50% of what the Zoning District requires." Cohen said, "I look at it this way. The applicant has no alternatives. He has exercised the only alternative he could, which was acquiring additional property. X will give the applicant the benefit of the doubt, and agree that the lot is just slightly in excess of two acres. Though this property is located in what is now a five acre Zoning District, I would tend to look at it more from the standpoint of conforming to the two acre Zoning District requirements. The neighbors seem to be in favor of Mr. Swanson's plans." Johnson asked Gaffron whether it would ^ie possible for the Stubbs Bay sewer line to ever serve this prop-uty in the future. Gaffron replied, "If the Stubbs Bay sewer line ever goes in, it would certainly seem technically feasible to serve this property with sewer by gravity sometime in the future." Gaffron noted that if the applicants undergo a Torrens Proceeding to clear up the discrepancy with the lot line, it may take some time. He asked the Planning Commission whether the lot line issue will have any bearing on their recommendation. It was the consensus of the Planning Commission that the ten foot discrepancy would have no effect on their recommendation. Moos added that she is more concerned about providing adequate space between the house and the drainfield sites. Johnson stated that the applicant could have come forward with a Variance request to double the square footage of the existing house, without having purchased the additional property. He said, "It is possible that he would have been granted that - 9 - f- r- ir f.'-r ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#7)ZONING FILE #1642-SWANSON CONTINUED Variance." V3Kelley added, "He may not have requires -i that, in which case, he would not have come before all.” lence to do the City at Rowlette agreed and said, "Then the existing house, which sits right on top of the lot line, would be increased in size with cr’y one septic site." In light of the absence of any public matter, Kelley closed the Public Hearing at 7; •ints on this It was moved by Cohen, seconded by Johnson, t i recommend that Council approve the application for a lot area, lot width, and side setback Variance, based on the hardships discussed in the course of this Public Hearing. Cohen stated unat in his opinion, the applicants have done everything possible to upgrade the property, and their proposal meets with the neighbor* approval. Motion, Ayes-6, Bellows, Nay. Motion carried. (#8)ZONING FILE #1643-DAVID J. NELSON 740 WILLOW DRIVE SOUTH RENEWAL VARIANCE-PUBLIC HEARING David Nelson was present, and at the Public Hearing. 40 p.m., Kelley opened Mabusth advised that this is an applicatio.i for a renewal Variance and that there are no changes from what had been applied for ant* approved in the original 1988 application. Mabusth noted that subsequent to the 1988 application. Mr. Nelson has installed a new septic system. There were no public comments, and at 7:41 p.m., Kelley closed the Public Hearing. It was moved by Cohen, seconded by Bellov.s, to recommend that Council approve the request for a renev/al of nine foot side setback Variance to construct an attached garage. All voted aye. Motion carried. (#9)A.J. GRAF-2008 SUGARWOODS DRIVE REQUEST FOR ADDITIONAL CURB CUT A. Jay Graf was present for this matter. Mabusth reported that she had met with the City Engineer on the site today, and that she could now confirm that the second curb cut would be located out of the one-v/ay road section. She said, "Staff has also confirmed that the eastern access meets a sighting distance of 2b0 feet, however the mailbox and certain trees on the neighboring property may pose sighting problems for - 10 - ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (#9)ZONING FILE #1645-GRAF CONTINUED vehicles pulling out of that driveway. The City Engineer has confirmed that the proposed west access would wor.< ..ei... Rowlette asked what impact on traffic circulation there would be if Sugarwoods Drive were to become a one-way street. Mabusth stated that such a proposal was not discussed during the Sugarwoods subdivision process, nor was the impact of an island separating the road discussed. Mabusth advisee that there will be other properties within the Sugarwoods Development that will have similar problems. Ke'ley stated that, in his opinion, there will not be a significant amount of traffic going through this neighborhood, other then the Sugar\/oods residents. Bellows agreed with Mabusth that the islands were not included in the review process, and seemed to just appear. She stated that Planning Commission has reviewed this particular property before, and did not unanimously agree to grant a turn-around. Bellows indicated that she would have a Problem recommending approval of a second curb cut. She sai^. We pointed out very early on in the review process of the curb cuts that any request to deviate from what we originally approved had to come before us before the lot in question is developed. I think it is inappropriate for this request to be before us at this point." With regard to the amount of traffic on Sugarwoods Drive, Graf stated that there will be three houses constructed for the Spring and Fall Previews, which will gener-^te an enormous amf'unt of traffic. Graf stated that there is also a great dea. of construction traffic, and that he does quite a bit of business entertaining in his home. He said, "My primary concern is that the property juts in and it is difficult for traffic heading west to see anyone coming out of my driveway. It is especially difficult to see young children, of which I have two. The second curb cut provides better sight distance for my children to see on-coming traffic up the road, and is much easier for motorists o see as well." Kelley suggested closing off the existing curb cut. Graf replied, "That would leave me with a significant amount of asphalt in my front yard that would serve no purpose." Kelley asked who had put up the "Keep Right" sig what reason. and for Mabusth replied, "The City put up the sign because there is not adequate width for traffic to meet in the section ot road on - 11 - ' ..f r. ■ ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 i . (#9)ZONING FILE #1645-GRAF CONTINUED the left side of the island ias you are looking west':." Kelley suggested reduc...g the width of the center island. Rowlette suggested removing the center island entirely. Mabusth noted that "No Parking" signs would also be posted at the north side of the center island. if: H ; i':' ' V". k'-'N. V<} - ■s ‘ : ^v,*. It" w ■.' '’ri---.. it:' ■W:-ter-.. I-' Rowlette stated that she had driven in and out of Grafs' driveway and agreed that sighting is a problem. She also noted that she has a small car and had little difficulty maneuvering into the driveway, but that would not be the case for someone v/ith a large vehicle. Rowlette said, "There are two options, in ray opinion. Either we grant Mr. Graf's request for the loop driveway, or we take out the center island." Cohen agreed that removing the island would solve the problem. Graf agreed also that removing the island would alleviate his problem. He noted, however, that the island was constructed around two large Maple trees and that Mr. Rebers has provided additional landscaping. Bellows indicated that closing off the e.xisting curb cut would address Mr. Graf's safety concerns, and that he could then relocate his driveway to the safer point. Bellows suggested that the issue of the center island should still be reviewed given the fact that other properties will be similarly affected. Moos recalled that the road configuration shown to the Planning Commission during the PRD process indicated cul-de-sacs located in the corners of the property, not in the middle of the roadways. Graf stated that he v/ould need at least a portion of the existing drive in order to access his garag • Mabusth noted that the City Engineer had confirmed that the proposed west curb cut would have to fan out to provide a turning radius to facilitate access to the property from both the east and west. Kelley asked Mr. Graf if he would prefer to have Planning Commission table his application so he could come back with a revised plan showing one curb cut. Rowlette stated that the proposed westerly drivev/ay will be Steep and that she would prefer not to have it be the sole access for the property. She reiterated that she would either like to - 22 - ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 (19)ZONING FILE 11645-GRAF CONTINUED see the island removed, or a recommendation cuts. to aoorove two curb Moos stated that she would prefer one curb cut, and that only benefit of the island, in her opinion, is that is curtail traffic speeds cominq around the corner. the may Schroeder indicated pleasing, but was placed tiat the island is aesthetically the wrong location. Mr. Graf's request stems from the inapp. opriate location of the island. He said, "I would rather retain the island and recommend approval of two curb cuts." Cohen said, "The trees in the island are pretty, but unfortunately, the island is creating a problem, which \/e never intended. The Planning Commission intended to have the trees on the lots preserved, but not in the middle of the street. I would recommend one curb cut and removal of the island." Johnson also preferred one curb cut, and agreed that there needs to be further review of the island. Bellows and Kelley concurred with Johnson. Graf indicated that removing the island would not solve the sight line problem with the existing curb cut, and that he would prefer not to have the second curb cut as his only driveway as it is steep and would create difficulties in accessing the garage. Kelley stated that the traffic from the Fall and Spring Preview, and construction, will be temporary. He added that there are probably sighting problems on every street in Orono. It was moved by Kelley, seconded by Cohen, to recommend that Council deny the second curb cut, leaving the access to the property as it is. Kelley indicated that he would prefer to see the island left where it is. Cohen reiterated that the island should be removed. Motion, Ayes-5, Schroeder, Rowlette. Nay. Motion carried. (#10)APPROVAL OF MINUTES It was moved by Cohen, seconded by Moos, to approve minutes of the April 15, 1991, Planning Commission meeting, voted aye. Motion carried. the All (#11)PLANNING COMMISSION REPRESENTATIVE It was agreed that Charlie Kelley would attend the June 10, 1991, Council meeting as the Planning Commission Representative. - 13 - r ■■r ¥ { a”' , tX'’''*’ ■'ii ■•■'•'’■!., « •• ,-,j- .r , • te'-fifa-m t>' ■ i^-.' ORONO PLANNING COMMISSION MEETING HELD MAY 20, 1991 OTHER The Planning Commission, Mayor Peterson, and CounciImember Callahan agreed to hold the Joint Planning Commission/Council meeting on June 12, 1991 at 5:30 p.m. ADJOURNMENT The May 20, 1991, Planning Commission meeting adjourned at 8:55 p.m. - 14 - m:: r-.-i. I Ui K- < i-* u>-‘^ f5*-; s’JjV m ■ "i- '4: -■’ LAKE MINNETONKA CONSERVATION DISTRICT Board of Directors AGENDA Regular Meeting, 7l30 pm, Wednesday, June 26 Tonka Bay City Hall 4901 Manitou Road (County Rd 19) 1991' Call to Order Roll Call Reading of Minutes — 5/22/91 Board Meeting Public Cements -- From persons in attendance not on agenda Chair Announcements, Cochran Proposed candidates to serve on Conflict of Interest sub committee, subject to Board approval! 2. Public Officials Lake Inspection Tour, Sat., 8/3/91 3. Additional announcements: Committee Reports 1. WATER STRUCTURES, Chair Grathwol A.Lakeside Marina, status on compliance with Board conditions of license renewal granted 5/22/91 B Gayles Marina, staff report on providing certified multiple dock survey, and report on Minnehaha Creek Watershed District public hearing on dredging violation. License renewals pending: (information only) * Gayles Marina * Harborage Homeowners Assn * RDP Partners/Upper Minnetonka Yacht Club Additional business recommended by the committee! ADVISORY COMMITTEE, Chair Rascop A. B. C 0 Progress on draft revisions of the combined Environmental Protection and Shoreland Management Chapters: Forecast of draft revision for the balance of the Long Term Management Plan as presented by Metropolitan Council facilitator Jim Uttley, proposing a final 30 day extension to the Met Council planreview: Advisory Committee next meeting date announcement. Additional business recommended by the committee; % ■i i i 1 '■. -k^ . jr —wriI V- ■.:r : -v'.; •> ■• \ u'li-' •• ti , '■ ’•• *' ^ ■ y,i?y^- i.v:>v^yv '■Vk-^(X^ f.,-::'>;v . :'V ■’ .• ■:•■•;'• i V- . • ■ 'v ■;.' ?ii:- ■ r‘® .'-V M:'p*'vS Xh BOARD OF DIRECTORS AGENDA. b/2b/9L. Page 2 3. ENVIRONMENT, E. W. Milfoil Task Force. Chair Reese A . B. C. D. E . F. G. Operations progress, since harvest start of 6/17; Funding update from private contributions; Review of current fund balance to continue 1991 harvest operations; Legislative outcome of funding for research, control Lake Minnetonka Lakeshore Owners Assn forum on EWM; Charter Boat progressive dinner fund raiser Mon., 7/22, with rain date Tue.. 7/23; Additional business recommended by the committee; 4. LAKE USE, Chair Pillsbury A. B. C. D. E. Approval of minutes, meeting of 6/17/91; Slow buoy and cliannel buoys in north end of Seton Channel recommending movement per site plant Deposit refunds at $100 recommending approval fort * Freshwater Foundation's J & B With a Splash, 6/8; * Minnetonka Boat Works' Water Ski Show, 6/1 & 2, cance1 led; * Minnetonka Bass Club's Mtka Bass Classic. 6/8; Hennepin County Sheriff’s Water Patrol report; Additional business recommended by the committee; 5. FINANCIAL REPORTS, Treasurer Boswinkel A. B. C. D. Statement of Cash Transactions, month ending 5/31/91 Audit of Voucliers for Payment 1992 annual budget review: * City responses to preliminary discussion draft; * Public agency response to E. W. milfoil budget; * Motion to adopt as proposed or amended for subsequent presentation to member cities; Additional business recommended by the Board; 6. EXECUTIVE DIRECTOR REPORT. Strommon A. Administrative progress: B Personnel progress: UNFINISHED BUSINESS NEW BUSINESS ADJOURNMENT XXX 6-21-91 LAKE MINNETONKA CONSERVATION DISTRICT Board of Directors Regular Meeting, 7:30 p.tn., Wednesday, May 22, 1991 Tonka Bay City Hall Call to Order at 0:00 p.m. The meeting was called to order by Chair Cochran Members Present: Bert Foster, Vice Chair, Deephaven; James Grathwol, Excelsior; David Cochran, Chair, Greenwood; Robert Pillsbury, Minnetonka; Jan Boswinkel, Treasurer, Minnetonka Beach; Scott Carlson, Minnetrista; Thomas Reese, Mound (as noted); JoEllen Hurr, Orono; Robert Rascop, Shorewood; Douglas Babcock,Secretary, Spring Park; Marvin Bjorlin, Tonka Bay: David Bartos, Victoria; Thomas Martinson, Wayzata. Also present: Sgt. Wm. Chandler, Sheriff’ Water Patrol; Charles LeFevere, Counsel; Rachel Thibault, Administrative Technician; Eugene Strommen, Executive Director. Absent: Robert Slocum, Woodland Reading of Minutes: Rascop moved, Carlson seconded, to approve the minutes of the 4/24/91 meeting as submitted. Motion carried unanimously. Public Comments: There were attendance not on the agenda. no comments from persons Chair Announcements, Chair Cochran 1. The Lake Inspection Tour will occur June 8, 1991. Board members are asked to arrive at the Minnetonka Boat Works (Wayzata) gas dock at 7:15 a.m.. The boat will leave promptly at 7:30 a.m. R.S.V.P.’s are needed. The itinerary was distributed to the Board. 2. Reese, Cochran, Rascop, Thibault and Strommen attended the Lake Minnetonka Lakeshore Owners Association picnic on May 19. Reese made a plea for funding of the milfoil program. Senator Gen Olson, Representatives Ron Abrams and Steve Smith and County Commissioner Tad Jude all made presentations. About 120 persons attended. LMCD received considerable interest and att ntion. Committee Reports The Environment Committee report was deferred until Reese could be present. WATER STRUCTURES, Chair Grathwol A. Grathwol moved, Rascop seconded, to approve the minutes of the 5/11/91 meeting as submitted. Motion carried unanimously. F k' LMCD BOARD 01^* DIRECTORS May 22, 1991 B. The 1991 license renewal and temporary low water variance applications from Lakeside Marina, with committee recommendiri>5 denial based upon four violations cited the past year. Grathwol moved, Rascop seconded, to approve the committee recommendation to deny license renewal and temporary low water variance applications from Lakeside Marina, because of 1) Non- compliance with the original configuration; d) Dry^ storage of boats on trailers; 3) No signs on the western edge of the dock to prohibit parking of boats; and 4) Fencing missing to control transient boat docking on the v/est side. The executive director reported that he and Thibault inspected the premises just prior to this meeting. They found the no parking signs in place, but the fencing was not in place. The fencing has been purchased and is on site. There continues to be a difference in configuration from the last approved 1909 license. Strommen and Thibault observed about 100 boats on land, of which some are on trailers, others on blocks and still others awaiting customer pick up. Some of the trailered boats are put in and out by the owners, or by the marina. Lakeside Marina had been advertising dry storage space for movement in and out of the water without a license for such dry storage. The executive director noted that other marinas have boats in land storage. LeFevere said land storage would qualify as dry storage if the marina’s lake access ramp is being used to place boats in and out of the water. Thibault added that some boat owners work on their boats at the marina. Hurr said the City of Orono would object to that activity. Reese arrived at thic time. Cochran noted the testimony given at the committee meeting from Orono Councilmember ,^abbour and residential neighbors about encroachment and ^he length of the temporary dock, as well as written comments from the City of Orono. Jabbour has also raised the question of lake pollution from fragmenting styrofoam. Cochran noted the committee chair has added that problem to the study agenda. Babcock and Hurr called for enforcement action. Grathwol agreed that dental of the license and temporary low water variance is not sufficient. Enforcement of the Coae should be undertaken. The executive director noted that a complicated set of floating docks were built under the 1990 temporary low water variance, and that the applicant has brought the docks back to 477’ from 600’. Many of the "slips" .io installed are occupied. The motion to deny a license and temporary low water variance to Lakeside Marina was withdrawn by Rascop and Grathwol. Grathwol moved, Rascop seconded: to deny the temporary low water variance application for the reasons stated by the committee on May 11, and by the Board at this meeting, namely that the lake is up to 928.17’ elevation, an adequate navigable - continued i i ‘I* ?Kr, > LMCD BOARD OF DIRECTORS May 22. 1991 level; there have been numerous complaints from other marinas, lake users and residential neighbors, there were inadequate or no lights on the temporary dock extension, and to grant an annual commercial multiple dock license for a dock which is the same configuration and in the same location as the dock which was licensed in 1989 before the last temporary low water variance; as conditions to the application, the applicant must: 1) come into compliance with the provisions of the LMCD Code, including ceasing the off lake storage of watercraft in violation of Code Sect. 2.045; 2) fencing and no parking signs to be installed in compliance with the 1989 multiple dock license stipulations; 3) the Board will continue to review environmental problems associated with the the chipping off of the st» rofo«.m. tae license subject to additional conditions being imposed at a later date if that is found tu be a problem; 4) the applicant submit to the executive director a plan for coming compliance with these conditions no later than one week notice is served on him by the executive director of the Board's action; that plan will include commencing the physical operations to bring the dock structure back into the 200’ limitation in the 1989 configuration no later than two weeks aftei* notice is received from the executive director, and the dock will be fully within 200’, with the exception of the 25’ gas dock extension no later than 30 days after notice is received from the executive director. Motion carried unanimously. Carlson moved, Hurr seconded. to direct the executive director to aggressively pursue enforcement of Board’s motion just passed. Motion carried. will into af ter C. Jeannie Dowers Variance Order Grathwol moved, Pillsbury seconded, to approve the Order variance of the Bower’s property as prepared by the attorney. In response to a question fi'om Tim McCarthy, 21560 Fairview Avenue I regarding how the change in lake level affects ^ the variance, Cochran explained the Order is to remain in effect during those years in which the Boax'd has declared the existence of low water. The Bowers variance is to define a dock use area in low watex* years. Susan Morris, 21580 Fairview Avenue, was advised the 3’ depth for navigable water is a guideline for normal navigable water, not an absolute number ox* ordinance. Motion carried, Rascop voting nay. D. Conflict of Interest Study Grathwol moved, Hurr seconded, that the Boax’d appoint a sub~ committee to prepare a conflict of intex'est study and x'eport on it by 10/15/91. Motion carried unanimously. 3 iVf ^IITiln'i‘^1* I r—*9 f-T H i I I ... .. K-E' r t'' . r.,;. "*^; k!vV^ frv }- fcf- .' IrL';: ■ ki. •..- - ■ , E ^ i'.' - ■,’ ' •iy / ,r a:- ^ i :T i>'4H'"hV':: ^ |.,- •.-'i' *. »•; Pt' » .■ i; ;y 'r- I . LMCD BOARD OF DIRECTORS May 22, 1991 E. Multiple Dock License Renewals Grathwol moved, Rascop seconded, to approve the following multiple dock license renewals with conditions as noted: 1) RENEWAL WITHOUT CHANGE: Both subject to village certificate: * Grays Bay Marina, Grays Bay ♦ Park Ilill/Park Island Apts. Black Lake 2)RENEWAL WITH TEMPORARY LOW WATER VARIANCES: * Beans Greenwood Marina, St. Albans Bay, subject village certificate * Forest Arms Improvement Assn., Forest Lake, increase in slip sites * Foxhill Homeowners Assn., Smith Bay, No increase slip sites Motion carried unanimously. to No in F. Deicing Application Deposit Refunds Grathwol moved, Rascop seconded, approval of the following committee recommendations regarding deicing application deposit refunds: 1) Forfeiture of refund to North Shore Drive Marina as a result of multiple inspections for non-compliance. 2) $50 late fee be deducted from Lakeside Marina deposit, leaving a deposit refund balance of $50 3) Approval of full refund to 20 licensees as identified in the Water Structui*e Committee minutes of 5/11/91. Debbie Breneman, North Shore Drive Marina objected to forfeiture of the $100 deposit. Breneman detailed meetings with Thibault in which it was her understanding that, in view of changing ice circumstances and problems with snowmobiles knocking down the fence, the use of reflectorized poles would suffice instead of the fence. Grathwol commented that the deicing extended beyond the fence and dock use area. Thibault reported there were at least four inspections and the full dock use area was not fenced as required. Hurr questioned the refund to Lakeside Marina when they began deicing without a permit. LeFevere >ted that withholding of deposits is not a punitive measure, but a means to recover above normal expenses. Motion carried, Hurr voting nay. G. Multiple Dock License Renewal - Mai Tai (Excelsior Bay) Grathwol moved, Pillsbury seconded, to approve one item of additional business, the application of the Mai Tai for renewal of its multiple dock license in accordance with its previous license. - continued • :• • Y f-rV :V.- 'V LMCD BOARD OF DIRECTORS May 22. 1991 intent of the Excelsior Park their licensed insurance and The executive dii'ector explained that the renewal is to make the docks available to the Tavei ;i for transient dockage to ^ supplem*=>'-1 operation. Rascop asked for information .1 parking. That is a matter between the Mai Tai and Excelsior Park Tavern operators. There was discussion that the use is for a restaurant, even though not the Mai Tai, which is not operating. Cochran supported the value of making transient docks available to the public. It was moved by Hurr, seconded by Rascop, to refer the application to the Water Structures Committee for a recommendation to the Board. Motion failed, six aye. seven nay. Vote on motion to grant a multiple dock license renewal to the Mai Tai: There were eight ayes and five nays. Motion carried. Rascop and Babcock expressed opinions that items such as the above should not come in without a 30 day advance notice and committee referral. 3. LAKE USE, Chair Pillsbury A. Pillsbury moved, Foster seconded, to approve the minutes of the Lake Use Committee meeting of 5/20/91 as submitted. Motion carried unanimously. B. Special Events 1) New Applications: Pillsbury moved, Rascop seconde'^ to approve the following new applications with stipulations: * Freshwater Foundation, J & B With a Splash, 6/8/91 * Mound City Days, Bald Eagle Water Ski Show, 6/23/91, adding to Fireworks display permits. * Minnesota State Sheriff’s Assn., Fishing Tournament, 6/18/91 Motion carried, Hurr abstaining because of her Board service with the Freshwater Foundation. 2) Deposit Refunds at $100 each: Pillsbury moved, Bartos seconded, to approve the $100 refunds for the following events: * Holiday-Johnson Crappie Tournament, 4/20/91 * Wes-conka MDA Committee Crappie Tournament, 5/10/91 Motion carried unanimously. 3) Consolidated Race Schedule Pillsbury moved, Grathwol seconded, to approve the request for temporary moorings for approximately 20-30 Flying Scott sailboats 7/12-7/14/91 at Waysata Yacht Club per site plan. Motion carried, Babcock abstaining because of his participation in the race. w e- I.MCI) DOAJiD Oli* DIRIECTORS May 22, 1991 C. Water Patrol Report Chandler reported the Water Patrol has issued 5 BWI citations to date. There have been two property damage boating accidents, no injuries. There are ongoing buoy inspections and inspections or temporary structures Charter boat and rental boat inspections are almost finished, reinspections now being conducted. ADVISORY, Chair Rascop A. Resolution Specifying Procedure for Amending the Long Term Management Program. Rascop moved, Grathwol seconded, to approve the Resolution Specifying Procedures for Amending the Long Term Management Program as recommended by the Water Structure Committee as presented. .... ..James Uttley, Metropolitan Council. facilitator to the Management Plan, presented draft plan amendment procedures for discussion by the Board. His draft adds steps to show how the Metropolitan Council review would be handled. Discussion followed as to whether the plan for amendments should be adopted before or after the final approval of the Management Plan. Rascop commented that something should be said to clarify that this has nothing to do with the land planning act. There was discussion of the type of meetings to be held, i. e., public hearings vs. public meetings and the type of notice to be given to all concerned municipalities and agencies. How these procedures work during the interim time between now and the final adoption of the revised plan was also raised. Grathwol moved, Pillsbury seconded, to refer the draft plan for amendment procedures f the Management Plan to the Advisory Committee. Motion carriea unanimously. B. Rascop reported on the Advisory Committee p/20/91 involving Board and agencies (Hennepin County, Parks, Metropolitan Council, DNR). The opinions of Board present were that it was a positive experience with receiving reinforcement for much of the Plan from Metropolitan Council and DNR. C. Uttley reported on a meeting he and Grathwol held the Excelsior City Council. Excelsior has indicated they sign the recently revised Shoreland Grant Agreement. Uttley said five cities have signed the revised Agreement, five said they will probably sign, three cities are unsigned and one city indicated it will sign when the others sign. D. Rascop reported a meeting with the cities will be held on 5/29/91 , 7 p.m., at the Wayzata City Hall, the purpose to be the cities’ review of changes proposed by the group of dissenting cities. meeting Hennepin members LMCD the with will 3 Fk r'. t F-' tpk H". ^fr--•\ r & il:.PS;" ;%■• ' IV ..^ .•'• ' Vi' S”fo' W-, h'*fe-fev*;,m.- ;'f^‘ ' •A'S S^-.; 'K;;':>- fefc fp'"' K- ■• ■ •:^. ■f^.f Si- '- ■ KV (#■- r^'K-I si; f? >S ■' ;:- ■",' A<*T^ i-.* LMCD BOARD OF DIRECTORS May 22, 1991 4. ENVIRONMENi', Eurasian Water Milfoil Task Force, Chair Reese. Personnel Hiring Ij Re^se moved, Rascop seconded, to appr .'•• Iiiring Shawn Reilly for the temporary full time Operations ? - .-ez/isor position in support of the EWM weed harvest operation. .;itV,n budgetary restricticrs. Motion carried unanimously. 2) Rascop moved, Boswinkel seconded, Lo authorize Task Force Chztir Reese, Executive Director Strommen and Project Manager Maro to select personae! for temporary positions of mechanic and four weed har' ister equipment oper .tors at salaries within allowances as proviaed in the 1991 budgeM . t* r-. carried unanimously. B. Reesv. reported the $2 surcharge on boat ii.jo’- v has passed the legislature. It will raise an average o*' :.4-0.:,'00 per year, in Reese’s judgment not sufficient to ser - tne needs covered in the bill. Reese asked Board members to make thei»' personal cont: ibutions to the Save the Lake Fund. The executive director reported that funds are now being received from the insert in the summer rules brochures and a follow up mailing to the original solicitation list. Reese said other methods of fund raising must be explored. The executive director reported a special event fund raiser is under consideration by lake area restaui'ant and charter boat operators. Hurr wanted to know what is being planned before the LMCD name is put on it. Martinson said the weed harvesting should be a city responsibilrty. He said by aolicitatJng from private parties. w»th the understanding weeds wi)1 be cut, and then the funds run out by the middle June, LMCD creates an image problem for itself by failing perform the task if all the funds are not ..aised. Private funds should be directed to research and development. Political pressure must be brought on the ...ities to help in raising the funds. Reese took exception to the remarks. He stating the cities must be cooperative in fund raising and use political means to encourage other agencies to contribute. the of to Plllsbury vs": excused. K».IIANCI^L REPORTS, Treasurer Boswinh l A. The Boaru received the Sta'^ement of Cash Transactions, month or ring 4/3C ‘and ordered it xxJ-rd. B. Audit or vouchers for Payment Ras<"'‘0 moved, Gr.^thwol seconded, to approve payment of bills in the amount of $29,666.22, checks i»6836 through 6912. Motion carried unanimously. C. 1990 Annual Audit Report and Maiugement Letter Boswinkel moved, Carlson seconded, to accept the. 1990 audit repo* and maiiagemont letter as prepared by DuWayne L. Schibilla • usociates. Me Lion carried unanimously. Boswinkel w«iu excused. 'V - .r LMCD BOARD OF DIRECTORS May 22. 19Sx 6. EXECUTIVE DIRECTOR, Strommen A. Wayzata Yacht Club The executive director presented a draft statement license renewal subject to a valid conditional use permit for the Orathwol said the statement results from a question by Wayzata Mayor Qisvold as to the procedures the LMCD will follow when it issues a dock and district mooring area license renewal and temporary low water variance for docks only subject to a valid conditional use permit for the Wayzata Yacht Club. Grathwol moved, Babcock seconded, to approve the statement a.s prepared by the attorney and to forward it to the Wayzata and Wayzata Yacht Club. Motion carried, Martinson abst;ining. 0. Preliminary Draft 1992 Budget On cc he th. do The executive director presented a draft cf a 1992 budget. He recommended completing the budgec so it can be in the cities' hands the first week in June to accommodate June city council meeting dates. The cities have asked to see the buaget before its adoption at the June 26 Board meeting. rur»n LeFevere reviewed the law covering financing of the LMCD. or be s July 1 the LMCD is to send a proposed budget and 'loc on of the District’s needs to each city. The cities ' rignt to present notice of objections, which LMCD would ar. City objections are not binding on LMCD. The cities .i have the right to veto the budget. Martinson suggested including the total EWM budget in the 1992 budget and show no income from private sources. Carlson suggested sending copie.*' of the buuiret to the County Board and DNR. Rascop agreed oi, oudgeting or EWM oven if it shows a deficit. Foster asked that the budp* bo prepared with lino item explanations. Carlson recommended inc.uding detail for the EWM budget. Uttley suggested a public meet.ing with the cities prior to the June Board meeting to discuss iho budget rather than trying to handle the disc<'«!sion at a reguxar meeting. The executive direct with the officers, will finalize the draft budget including ^ costs and explanations along with funding needed from the as, county and DNR. 6. ONFINISHED BUSINESS: None 7. HEW BUSINESS: None 8 i -1x1 I ■'1 inimti’HiX ir. . ../'i i-^ — fe»,' W^- ■■■ fc-.ltv"I'-'V'*- 0- ‘0-0 3V ®E* 5^i’‘ ,-',rrv;V ^0: £ i.-k ’ M0n; W' -tV-’J- ■ LHCD BOARD OF DIRECTORS 8. ADJOORNMEMT: The Chair declared the meeting adjourned at 10-50 p.m. May 22. 1991 David Cochran, Chair Douglas Babcock, Secretary 1I . ^ . t . i. :s ■s •1 ■;•' MM ' ■ifcR. (fe:r'mk- ' :v'J V WM-is: *■. ;■ » •? f T»V.^ ■ •••' Pi'rfc W'm- Wfifell'Sp'’!fe' iL^? '• P--w f LAKE MINNETONKA CONSERVATION DISTRICT /./^ I June 21. 1991 TOi LMCD Board FROMt Executive Director Gene Strommen SUBJ: Lakeside Marina License Compliance Progress Lakeside Marina's multiple dock license renewal and the Executive Director's letter of 5/23/91 were hand~dellvered 5/24/91. The 5/23 letter outlined the conditions under which the dock license was granted per Board action of 5/22/91. copy attached. An additional letter 6/11/91. following the Board's inspection tour 6/8, advance copy provided the Board the week of 6/5. duplicate copy attached, irised the compliance deflclences at that time. On 6/17 a progress Inspection follow-up was made by administrative techni­ cian Bachel Thibault. The docks, fencing and watercraft storage on land vara obsarved. Dunn spoke of difficulties he was experiencing In accom* plishing the conditions of the Board action detailed In the 5/23 letter. It is staff's observation that Dunn's absence for nearly two weeks, starting the weak after he received the LMCD notice, thro'jgh June 16, contributed to the lack of progress noted to date. No written reports or detail other than the brief letter received 6/5 have been received from Dunn. Dunn is subsequently In contact with his dock manufacturer and other parties to now move expeditiously on the compliance requlreisents. A look at the extant of the dock move remaining to be accomplished at this date, with liCtla progress being made to date, makes it apparent that completion of the Board action-compliance requirements Is unlikely within the 30 days ending 6/24. Dunn will present his case as to the progress made in 30 days and any further consideration on the completion schedule he may need at the 6/26 Board sweting. anct LMCD letters of 5/23/91, 6/11/91 LMCD mesK> of 6/20/91 A-'*•**r- A1 I i M w 1' m a'';’.-’ gr'i ^’5 ’'' ■'*■'■ -V’ UrM,‘'... LAKE MINNETONKA CONSERVATION DISTRIC"; 900tASTWAr2ATABOtAEVArW3. SUI»E »60 wAtZAfA. M<NNlSOtA SS99I ««««*€ EUGENE n. STf*OUMEN. EXECUTIVE 0««CTC May 23, 1991 Mr. James Dunn Lakeside Marina Inc. 3324 North Shore Drive Hayzata, NN 55391 Dear Mr. Dunn: You are hereby notified of the action taken May 22, 1991 by the Lake Minnetonka Conservation District (LMCD) Board of Directors, approving the 1991 annual multiple dock license renewal without change from the dock location and configuration approved for 1989, but denying the application for a temporary low water variance. The denial of the Lakeside Marina temporary low water variance requires the dock configuration to be reeatablished, not to exceed 200 from the 929.4 NVGD shoreline, except for the gas dock, which is allowed to extend an additional 25 . The dock configuration governing the installation is ® the survey dated 6/13/88. except that slips 1 through 16 may be attached to and extend from the dock section containing slips 17 through 33, at sizes per the 6/13/88 dock plan, copy enclosed. The reasons for the temporary low water variance denial are as follows: 1.On 5/3/91 water depths were determined to range from a minimum of 3‘ to ^" 200' from shore at a water level of 927.61 . As of 5/22/91, the water level has increased iddiii.n.l .63- t. 928.24-. Ih... d.pth. indicate that there is adequate f • for normal watercraft navigation with a dock length. 2. their use and view of the lake with the extra-ordinary extension of the docks. 3.The City of Orono reported complaints 5/3/91 depth readings, a dock extension would no longer be required. \ ’*v''t fC'. ¥ r' 'r'.'i- -/• fe: 'A- **Vr^ W’-m'm Pi-. •: ifc I- T /■ '4; - V. 's-- i‘.^. ‘.^. "H: Jaoes Dunn» Laksside Marina, 5/23/91, Page 2 4. the The dock installation violated the specific condition that the new floating docks be installed in the exact same configuration as wood docks. The discrepancies noted during inspections while construction was under way during the 1990 season hove not been fully CQPpected as of 5/22/91. The dock installation for that matter, has not been completed, resulting in watercraft storage on both sides of the main walkway extension contrary to the licensed wat'.rcraft storage only in designated slips. • As a condition of the granting of a 1991 dock license, you are to submit to the LMCD within seven calendar days from tha date of receipt of this notification, a written plan on how you will proceed with the repositioning of the * docks an their configuration as noted in this Isttsr. Within seven days following submission of this plsn to the LMCD, significant evidence ®f the dock repositioning must be demonstrated to LMCD “Jaff. The foil repositioning of the dock is to be completed within 30 calendar days from receipt of this notification. As additional conditions of your 1991 annual multiple dock lieanse renewal, you are to come into compliance with the i«*”I of th. LMCD Cod., and in particular comply with the following conditions: 1.Present a complete report within ten cnlciidar compliance with LMCD C^de Section 2.045 previously provided. This is to include written documentation in the form of a agreement available for LMCD inspection as to the watercraft being either. r? Awaiting immediate or imminent repair or maintenance service; Available for brokerage sale exclusive control of Lakeside Manna, Under a paid deposit rental agreement to occupy a dock slip for the 1991 ^ Hinted Storage, awaiting pick up, specifying date to bo picked up; b. $'■..Ir' is- '■!w r ti?'r‘'i -Ji fe:vm: . ; '-* ' '< > ' •^-v’ •X R'V ■..'^^•. * ff-’f.'-Vr., 'v^ '^ii'■ '' *' r ’ ' K' V ■' Janes Dunn* Lakeside Marina, 5/23/91, Page 3 2.Subject to the order of 4/22/81 providing for setback variance on the east side of the dock* except the reference to the 1981 site plan has been superseded by the 6/13/88 site plan. 3.Subject to the 1/28/87 stipulation that a fence and "no parking" signs be installed on the westerly dock sections. 4.Further subject to suitable and adequate lighting par LMCD Code Section 2.02, Subd.l2. The Board has received complaints about . anounts of styrofoam breaking loose from your docks and mtaring the lake and lakeshore. Therefore your 1991 dock license is further conditioned on maintsining docks iSsuch a manner as to prevent such breaking off of of styrofoam. Raplacament of your gas pump, as stated ‘*“**^"*.. . inspection visit of 5/22/91, and all J*. and‘^material to serve it with gas. are to meet state fi marshal standards. The LMCO looks forward to your timely replies ®”^.**^®*** response to the dock requirements herein presented Sincerely. LAKB MINNETONKA CONSERVATION DISTRICT Bug^^ R* StrommenR. Strommen Bxe^tive Director Bncl c: City of Orono J. Hurr U' h. C am - ^ ■'Hr-s “v;- i IJ,. ^v.- J:S ^-■ 6.p •iKrf; W- 1%. p-: fe: p: .<m' 1?:.fc . - . -m fi^' V Vvi-'iir;iP> ---.-••> 1.. .-. t:BH' LakesideMarina Inc Lake Minnetonka Conservation District 900 East Wayzata Blvd., Suite 160 Wayzata, MN 55391 ATTN: Eugene R. Strommen Dear Gene: ^jjig QO'tg is to confirm our conversation on Monday, June 3, 1991t In response to your letter dated May 23, 1991. Page 2, last para- grapti> we will update the previous list requested within five •working days. This will be provided by Mike Adair, my Service Manager. * On page 3, ff2, we agree with the site plan dated June 13, 1988, which shows the eight boat slip change since the April 22, 1981 site plan. #3, the signs have been installed. Half the fence on .’•B” wing is complete and the other half will be completed within five days. #4, all utilities, including lighting, will be started directly. In order to move within the 225* mark as per your request requires substantial design and physical changes. However, w*> are in the process to conform with your request and my desire to move in. A 30 day period is impossible to conform as per your request, sixty days should be more than adequate. A weekly progress report will be provided if you so desire. I will return aproximately June 15, 1991, and will be calling in daily. p’:' ■ ■fiS:" KK-:; 'c'- Yours truly. C » ■ ir ] James J. Dunn, President H&CI*IVbO 1^ JUN 5 1991 I..M.C.D i J V •y 900 EAST WAYZATA OOUlX VAno. SUHH »60 WAYZAIA, MINfiESOTA SS39I TCLEPHOMi <12^413^7031 EUOENE R. STROMMEN. EXECUTIVE OMECTOR June 11, 1991 Mr. James J. Dunn Lakeside Marina, Inc. 3324 North Shore Drive Wayzata, MN 55391 Dear Mr. Dunn: The conditions for granting your 1991 dock license called for you to submit a written plan on how you will proceed with the repositioning of the docks in their full configuration. Your telephone advice of Monday, June 3, was followed by a nemo, undated, which we received June 5, 1991. This memo is incomplete and does not meet the requirements set forth by the Board in the following respectst 1.Your memo received Ju"; 5, last paragraph, does not adequately address yout ; ^.positioning plans. You state it will require substantial design and physical changes. Tliat must be accompanied by a plan indicating in what stage these design/physical changes will be made and at least a schedule by calendar day as to when it is projected to be accomplished. A site plan illustrating the changes by date would also be important to submit. Significant evidence of the dock repositioning has not been demonstrated either at the seven day time schedule or to the date of this letter. You state that 60 days should be more than adequate to meet LMCD's repositioning requirements. The Board has set a 30 day requirement to which you are still obligated. Any time allowance beyond 30 days would be a matter for Board consideration. The Board next meets June 26, Tonka Bay City Hall. 3. A report within ten calendar days as to the status of all watercraft on the land demonstrating compliance with LMCD Code S2.045 has not been received. This is to Include written documentation per our May 23, 1991 letter. (continued) LAKE MINNETONKA CONSERVATION DISTRICT i I1 I -1 ■> > Lake Minnetonka Conservatl District Mr. James J. Dunn Page 2 June 11, 1991 4. Fence and "No Parking" signs have been only partially installed, the entire westerly dock sections so required to be fenced and posted. Your 30 day period during which the conditions for compliance with your license is due Saturday, June 22, 1991. Please keep us informed with the required written reports and your telephone advice prior to that date. Sincerely, LAKE MINNETONKA CONSERVATION DISTRICT Eug^nd R. Stromroen Executive Director ERS:JIm Ci LMCD Board of Directors City of Orono VIA MESSENGER bet Charles L. LeFevere J «/; y f > i,' m kr- f^-v; m-'-’ fe;''- ^HP'^- F'-’ ,*'7 ■■ $& P M c-=|g;:: r^' te -m © I.AKK >UNNK10\KA I'nNSEK VA f ion DISTRICT June 20, 1991 TO; Jim Dunn. President. Lakeside Marina FROM: Eugene R. Strommen. Executive Director Your discussion 6/J7 with Rachel Thibault brought up a number Of points you are working on. Your progress reports to-date follow-up letter of t/lJ. The following Uemr. may guide you in preparing the written documentation which should be iii the LMCD office before 4:30 PM. Tuesday. 6/25. 1.How many boats must be relocated in total, and during the move at any one ♦•ime? 2.Where will these boats be held^stored during the dock move? 3.Describe dock adjustments and number of workers’ hours these will require. 4. 5. Illustrate dock adjustmr i) I *ie sit.o Dlan. How much of the work has been •« - through 6/21/91? - through 6/26/91 (day of Board mig)? What changes that require Board approval are you considering to propose to the Board, i.e. fngers and walkway on C wing? Show on a site plan and describe in writing. Inventory report with status of watercraft storage on land (due June 3. promised again by June 21) ‘a>• M i ,v i'*" k i ¥■ te- it P;N®^v- - V V . . f'Sj. /. 6.« LAKE MINNETONKA CONSERVATION DIS i nio i 900 EAST WAY2ATA0OUllVAnO. SUITE teo WAYZATA, MWNCSOTA SS3*I TELE««ONE tW^IS-TOSS EUaENC R. STROMHEN. EXECUTIVE OIRECTC3R June 19. 1991 GayJe Wittig Gayle'a Marin" 3366 North lifayzata , MN ^ri ve Dear Mr. Wii:lx We wrote on April 10, 1991, to advise you that three itens were required to complete your multiple d-^ck license application. On April 30, we received two of the items, the late fee and the 1990 balance due. with a note stating that a certified survey of the multiple docks would soon follow. On May 20, I met with you and your staff person, Shirley, at your marina site and discussed the storage location of the barges and completed an inventory of the dry storage on the marina property. The dry storage and barge storage inspections proved compliance with the LMCD Code. At that time you indicated the survey was being wc-.-ked on and would follow shortly. Again on May 22, Trecutive Director Gene Strommen and I visited youi mi * la to review the barge storage and inquire further auout the survey. We were advised by Marilyn Wittig that the survey was not yet availtble. Monday, June 17, I stopped by the Gayle’s Marina office t’ follow up on the progress of the survey of your multiple dock/. Marilyn said she would check with you regarding the survey and call back. Not having heard from her as of today. E.xecutive Director Gene Strommen made a follow up call. Marilyn indicated that you are "working on it. ’ The multiple dock survey is required before your dock license renewal application can be ronsidered by the LMCD Board. For your application t» be consider July 13 at the Water Structures comMittee meeting the survey must be in the LMCD off’.ce by July 3ru. 1 r* f • ; -• f._ . 'i’' f.yOyn .. . ‘ ‘.• ■rte ■ ’> ■■ ,♦:.. J'VvW •A- ■ f qw '• (j'-q--H - Vi fet’- i ■" - V’’ L-: r-f-q-q-^F: '.y .q**' y’".-V ► ; ^ »r qqq feq: '.q-.- ky .;■ I .k'i- .5: ■ il'mp: i. - ■. ■ -•■*•.•<- .'-.I® Gayle's Marina June 19, 1991 Page 2 The season is quickly passing. We reed and appreciate your prompt response to complete your application. If you have any questions or further circumstances which prevent your having the survey information in our hands by Wednes 'y, July 3, please call our office, 473-7033. pa.Sincerely, LAKE MINNETONKA CONSERVATION DISTRICT Rachel Thibault Administrative Technician Ipc-.6>oa. S.rc'JUjiv ,4W.' ». . tey-y-r. V. W >«jtJfrAil I ‘vI? J I j*. i i r' I' Action Report: Meeting: LAKE MINNETONKA CONSERVATION DISTRICT Lake Use Committee Monday, June 17. 1991, 4:30 p.m. Norwest Bank Wayzata, Community Room Members Present: Bert Foster, Vice Chair. Deephaven; Robert Pillsbury, Chair, Minnetonkaj Thomas Reese, Mound. Also present: Bud Miller, Fishing Consultant; Rachel Thibault, Administrative Technician; Eugene Stromraen, Executive Director. The meeting was called to order at 4:30 p.m. by Chair Pillsbury. A. Hennepin County Lakes Improvement Report 1. Response to buoy marking of submerged island in Carmens Bay. Denis Bailey, Engineering Technician. Hennepin County Lake Improvement, has not b*-'en able to check the subject area and he will report at the next [,ake Use Committee meeting. 2. Addition of slow buoy at Skogbergs Point, West Arm. Bailey supports putting in a slow buoy at each end between the channel buoys and changing to one slow buoy after a year s experience. Foster asked if slow buoys could be used in place of the channel markers, Bailey responding it has been done. Reese asked for reasons other than safety and erosion for the use of slow buoys. He does not believe the lake use should be changed unless there is a compelling I'eason. The Committee tabled the discussion until the next meeting. Thibault is to check to see if there are other reasons for the use of slow buoys and she is also to obtain input from the Sheriff’s Water Patrol. 3. Slow buoy placement at North Arm. Bailey submitted a drawing showing a proposed relocation of the buoys at North Arm. He said the question has been raised as to where the slow area begins and ends The Committee tabled the discussion to the next meeting and will view the site. 4. Slow Buoy placement at north end of Geton Channel. Bailey submitted a drawing showing a proposal to add one slow buoy, noting he has moved the channel buoys out further. Foster suggested moving the channel buoys further aoart. Foster moved, Reese seconded, to recommend moving the southerly slow buoy to a location between the two existing slow buoys, and to move the channel buoys further apart. Motion carried unanimously. Bailey said he will consider adding two more channel buoys in closer to the channel. 5. Effect of higher lake levels on buoy placement and other higher water lake influences. Bailey said the Lake is up two feet since the buoys were put in. He checks them regularly and makes adjustments as necessary. - continued I • '•1' r.r V. > .,V U' L&'’fiy. '/ ''V* IV. , ' \ , . ^ X 'll ki'' .. S!' V i'*" |:;. „.'v Lake Use Committee June 17, 1991 Foster mentioned the buoys near Jewett’s in Deephaven, which were put in because of low water. Bailey said he does not plan to make any changes during the year but there will probably be changes next year because of the rise in the water level. 6. Lake Maps. Bailey reported new maps will be printed this fall or over the winter. He will appreciate hearing about any changes or suggestions, B. Special Events 1. The MN State Sheriff’s Association Bass Fishing Tournament, 6/18/91 - Ease off and weight in changed to Minnetonka Boat Works - Waysata from Mound Bay Park. For Committee information only - no action required. 2. Deposit Refunds. Foster moved, Reese seconded, to recommend approval of the following $100 deposit refunds: J & B with a Splash, 6/0, no problems Minnetonka Boat Works - Wayzata- Ski Show, 6/1 and 6/2, canceled. Minnetonka Bass Classic, 6/8, no problems Motion carried unanimously. C. Critique of Lake Inspection Tour. It *-.as agreed the Lake Inspection Tour was a success. It is noted there are many private docks with multiple boats, 3 to 4 per residence. It is difficult to determine how many are at any given property. It is also hard to identify the boats because many are under* canopies or boat covers. Thibault will take pictures and try to identify them from the Lake. Dock inspection was understood to constitute a trespass. Reese suggested Thibault be furnished with a picture I.D. to support her inspection credentials. Miller mentioned inlets and small bays which have been posted "Private Property" even though they are part of the public waters. Miller also commented on the lack of signage of spawning beds. Reese mentioned a light on the south side of Cook’s Bay on a private property. He would like the Water Patrol to check it for navigation interference as it is very bright. D. Charter Boat Registration Update The Committee received a listing of twenty-four charter boats, including length, capacity, boat name, owner address and phone number. It was noted Choral "C" has not passed inspection and Elizabeth Ann has not applied for a license. 2 J fj. !/ Lake Use Commi'ttee June 17, 1991 E. DNR Summary of MN Personal Watercraft Legislation According to the DNR summary of the recently passed MN personal watercraft legislation, it does not include the thirty minute continuous operation clause that is in the LMCD Ordinance. Committee members agreed the LMCD ordinance is the better of the two. *^oster noted the new legislation makes reference to attaching the lanyard~type engine cutoff although net all personal watercraft have that equipment. F. Water Patrol Report The Committee received a written report from Sgt. Chandler dated 6/17/91. There have been 21 BWI arrests with only one refusal of chemical testing on an attorney’s advice. There has been an increase in thefts, particularly in the upper lake area. A detective has been assigned to coordinate investigations. There have been two serious personal in.iury accidents, one in Wayzata Bay and the other in Spring Park Bay. Citations have been issued for failing decibel testing. The temporary structure inspections are on hold due to high public safety demands. The Committee discissed the $22 fine imposed for failing the decibel test, agreeing it would like tc see a higher fine. Foster moved, Reese seconded, to direct staff to work with the Water Patrol to increase fines for boats exceeding decibel limits, subject repeat offenders to increasing fines and to require repair and inspection as is done with automobile equipment violations. Motion carried unanimously. G. Addition Business 1. Freeman Appeal Correspondence 5/28/91- The Committee received the information that the appeal of the Freeman case has been successful and Freeman was fined $500 and lost his boating privileges for one year. 2. Gtrommen reported on comments of Superintendent Doug Bryant, Hennepin Parks, at a .ioint Hound Rotary/Westonka Chamber of Commerce meeting. The superintendent said there are six to eight public accesses on Lake Minnetonka which are not regulated (.s to limits on access by restricting parking). He sfid the Park District accesses are regulated by parking limits and suggested the LMCD should study all accesses for this purpose. 3. Miller commented on the increase in the size and number of fish being caught during tournaments. The sizes are running larger, winners in the four pound class, where previous year winners were in the two to three pound range. He also challenged the number of boats entering the Lake from accesses as exaggerated. 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