Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
03-25-1991 Council Packet
AGZJiCA BCR COCUCll* AZZ'^lliG oliT BOR ACUCA^, .;JU{*) Asterisk items are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Discussion will be held upon request. Memos regarding each of the Agenda items are available in the Public Packet which may be obtained upon request from the Recorder. roll call 1. 7:00 P.M. PUBLIC HEARING - Pr^osed Use of CDBG Year XVII Allocation - Resolution 2, 7:00 P.M. PUBLIC HEARING - Navarre Heights Drainage 3.Blank P: h ! ;■= K'' 4. CONSENT AGENDA* APPROVAL OF MINUTES * 5. Regular Meeting of March 11, 1991 PARR COMMISSION COMMENTS 6. Sandy Beach Swimming Beach PUBLIC COMMENTS - (Limit 5 Minutes Per Person) S0NIN6 ADMINISTRATOR'S REPORT ••APPLICANTS** Immediately after the Council has reviewed your application please sign the three (3) original resolutions at the Recorder's desk. Applicants need not execute resolutions for subdivisionsr vacations and denials. •7. #1497 Toberman Property, 1960 Shoreline Drive - Conditional Use Permit NAYOR/COUHCIL REPORT 8. 9. 10. 11. Planning Commission Interviews Town Meeting Joint Council/Planning Commission Meeting 1991 Strategic Planning/Administrator 1990-91 Review CITT ADMINISTRATOR'S REPORT 12. Highway 12 Corridor Process - Planning Commission Recommendation 13. Facilities Workshop 14. City Communications 15. LMCD Comprehensive Plan 16. Southwest Drug Task Force 17. 1990 Budget Amendment 18. Brush Chipper Bid Award 19. Proposed Legislation Hennepin Parks Board of Commissioners Resolution i*:' 21. 22. 23. 24. CITY ADMimSTRATOR* S REPORT - Continured* 20 Position Reclassification - Assistant Finance Director* - Golf Course SupervisorCompensation Adjustment “ rinance Director Compensation Adjustment - Police Chief Golf Course Liquor Liability ~ Insurance Award Request for Funding - Western Hennepin County Pioneers Association, Inc. Road weight Limit - Resolution Amendment Municipal Board Process 3995 North Shore Drive - Joint Use Dock License Donation to Canine Program Administrator's Information Christmas Decorations/Navarre Newspaper Coverage Bum Permits Police Chief Selection Park Commission/Letters of Thanks * * * * 25. 26. 27. 28. 29. CITY ATTORMBT'S REPORT LICBRSBS (30*) BILLS (31*) DPflnMTBC I88DB8 ARB BVBBTO 03/20 ~* commission Meeting Reconvened 03/25 “ Council Meeting 04/04 - Pacllities Workshop 6:0C p.m. 04/06 - Town Meeting 10:00 - noon 04/08 - Council Meeting 04/15 - Planning Commission Meeting 04/X7 - Policy Committee Highway 12 Corridor (3rd Wednesday) 04/20 - Joint Council/Planning Commission Meeting 04/22 - Council Meeting ^ ^04/23 - Technical Committee Highway 12 Corridor (4th Tuesday) 04/23 - Citizens Committee Highway 12 Corridor (4th Tuesday) 04/30 - 1991 Board of Review PUBLIC ATTENDANCE CITY OF ORONO emu I / I ClUlNiIf' - MEET! / NG DATE /< .. /L rj^ J u PLEASE FILL OUT THE INFORMATION REQUESTED BELOW FOR OUR CITY RECORDS. NAME (please print) (^V __________ ADDRESS NAi^E OR NUt4BER PRESENT FOR (from agenda) 6. </• /r t > * y X ‘ ^ T 'zl. '•'SSc' JLc /n-.------------------^ ^ ------------------- A :/ L >1.vM . N •• .L T? ‘-Z v''.^ z^; ^,/// ,k 1 // -4..--rO -r >/ ' » |\tl f C 9> ’jPftUC ' .^C(-t- U ^ T ^ ^ • city of OBONO NOnOE OF FUOUC HEAfWNQ YEAR XVN (1901) UMAN «■ • MCNNCWN COUNTY COMMUNITY DEVELOPMENT ■ BLOCK ORANT PROGRAM . t - t itMlfwOtyofOo- tJ^cOO^TMlcw^^^ County.» -- •Mil 10 TIM IM1M HoMina and Communny — --------------- lATA jM MiMfidMl MSwSasrssa^iiss, IM puMtt Mirtno N on Mo hoiT^ fM _ __o)OB)artiuoa.«*diMpfo- UM oMM Yoar XVM UMan Hynopx SoBiiMiMaROMnraHnn 01829.175 liyWia % o* oo.on pnom mtm. baaioair HI ADMINIS- TRATION. tOflMMto praBram lociNaly Btfmaaiaipfyn HOUSiNq10 iMNBMM o and aaaM n Mo dowoiaoinai ol Mualng «Meii la atterdatla to low- and ' iiiudawio McoMa houaanoida. |3) NEIQMBOR- HOOO REVITALIZATION, to maMiain andcon-Hooomo vaaa ii»vn-w-w cjomralod oomnunity dovalopmani activit«s (4) PUBLIC PAOUTIES. 1o tmpiove austino «l MM » MO MtpNP^ «•'*»'P^ *** provitft i«iOC4i* m»mtMncm to bunryws w«li providt Of rotam omptoymeot to th booom of low- and modorate-mcome persons. (6) FUBUC SERVICES to eifMOd and unprove iht du«>tlty d^‘fy public services aval- lilt lo low- and modari^a-mcofna ^ (7) REMOVAL OF ARCHITECTURAL BAR HEM.*lo^#aiiiM malafial and arcWtacturaf • Pvnofi w^aobfoatnct ine mobility and accas •ibiiity of ekiefiy or handcapped• ThaOtyof OronoltpropoainotoundartaM int foMowtog activnes with Year XVII Urban MOftiapm Coiatty C06G funds stadmo about • «aA4 I :___- RcnabHitation of Pnvafe . - Rroparty— “ mtoHaith Outreach Wtatonha Commumty Action Weslonka lntarvtnt;or S23 ^7too 1.000 00 1.000 00 1.000 00 For additional information on tne proposed activities, level of funding program objectives «xl performance contact the Oty of Orono or me Hennepin County OMice o» Ptennmg ar>d Development at 3A8-64I0 The public neamg is bemg held pursuant ot MS 471 69 iPubItshed m The Laker avl Pioneer Marcn 11 and 18 1991) Affidavit of Publication State of Minnesota. County of Hennepin Bill Holm, being duly sworn, on oath says that he is an authorized agent and employee of the publisher of the newspaper known as THE LAKER. Mound. Min nesota. and has full knowledge of the facts which are stated below A.) The newspaper has complied with all the require ments constituting qualifications as a qualified newspaper, as provided by Minnesota Statute 331 A 02. 331A.07. and other applicable laws, as amended B.) The printed .t . -L J 'ts o ^Lcr.c:^/ which is attached was cut from the columns of said newspaper, and was printed and published once each week for_________:!!:_______successive weeks: It was first published Monday. the day of / ,,v r_19:7/ and was thereafter printed and published eveiy Monday, to and including Monday. the hll day of ''19^: Subscribed and sworn to me on this . day of.... iv,. ,9ii: By:% *I • _. . -w V Notary Public Rate Information 111 Lowest Classified rate oaio by commercial users tor compara ble space * 10 40 per men (2) Maximum rate allowed by law tor above matter $ 10 40 per men 111 Rate actually charged for above matter $5 48 per inch Each additional successive week ;3 66 per inch ^^festDnka CommunitY Action Network iF.mcojL tK j* AbM.t.iiKf • (ji WlveeLs •Rck-n.d ; 5000 Lyimxxl HIvxl flouiKi. MN 553^ i (612)4/2-0742 WmCEMtA GieentiekI LofPiio Independence Maple Plain Mound Minnelfista Minnetonka Beach Navarre Spring Park Si Bomlacius Tonka Bay Western Orono MMMOPOiKCTOilS UnnMnsM tStBm ffotiv Crw>' UeHBus»m$»untn iknrOtvinwr. MMonM foodiht* Cuo.'O'VMKv twnOmiWt. (orjfeu->'V'‘■>fun tncOwmion. rvifibf. Sr ivV'r'tir UnHtma. UeuMPokeCf*t> ScKclSooUWeitei PkWk Jiiiiii. MpuntfOrr t'ouncv A'dMtCoiKMHvr MWf Hwny. NlMMM4A0u«a(SC fductton Pfog/m U.>nigi>t Putco GnagShtphfiti luMirjn Ctva> Unig On Whnri; Coctttnah-’ AwirwMP CMhng Cayit" IIjr Ccmmiornr.nl 0Ofengine» Scikx« M OlMStiMl4cMnCoinni>^4<i> UcirilMinwr ft. MM OmlciiroltlicLttirCiwtK OvilMMtr koMtor WELCOME TO WECAM i EMERGENCY ASSISTANCE: applications are taken on a walk-in basis on Mondays, Tuesdays, and Thursdays from 1 - 3 p.tn. Applicants need to bring an I.O., proof of residence, and know the household's income and expenses. Call 472-0742 for more information. MEALS-ON-WHEELS: Seniors, people with disabilities, and others unaMe to prepare their own meals may participate in this program where volunteers bring hot noon-time dinners to the home. Call 472-1550 to sign up as participants or volunteer drivers. WECAN'S BARTER PROGRAM; Like to exchange your skills for some service or goods you need? Call us at 472-0742 to arrange a 15 minute interview where we tabulate your skills, abilities, and experience and wOrk to match those skills with others you need. COMMUNIT Y FITirr SHELF: The Westonka Community Food Shelf has fresh milk, canned and packaged goods for people in need. Call 472-5599 for an appointment. The Food Shelf is located at the Annex of Our Lady of the Lake Church, 2385 Commerce Blvd. ^CQNQMIC ASSISTANCE} applications are taken by appointment for AFDC, General Assistance, food stamps. Medical Assistance, etc. by Hennepin County Economic Assistance Intake workers here on Tuesdays, 8:30 a,m. to 4:30 p.m. Call the Ridgedale Social Service Office at 541-6271 for an appointment at our Mound office. INIRGY ASSISTANCE; applications are taken by West Hennepin Human service volunteers on Mondays, 9:00 a.m. to Noon. Call West Hennepin at 929-2474 for an appointment at our Mound office. MENTAL HMLTH COUNSELING SERVICESi Mental Health counseling by Her ‘PVT*Bmld Pfcntai Health Center and Relate Counseling Center is offered here on Tuesdays, IjOO - 5:00 p.m. by appointment. Call either Pyramid at 546-1866 or Relate at 932-7277 for an appointment and asK to be seen at their Mound satellite offices here. To:t Proni: Date: Mark E. Bernharison, City Administrator John R. Gerhardson, Public Works Director March 20, 1991 COUNCIL MEETIMGmar 2 5 19^1 WIY OF ORONO Subject: Public Hearing - Community Development Block Grant Program Year XVII On February 25, 1991 the Orono Council designated March 25, 1991 as the public hearing data for Year XVll of the Community Development Block Grant Program. The reason for the public hearing is to receive citizen input so as to allocate the $26,175 the City of Orono will receive for Year XVII of C.D.B.G. The following organizations have submitted written requests to support their programs and will be in attendance at the public hearing to discuss their programs. 1.Interfaith Outreach $ 2,500 2.Westonka Intervention 1,000 3.Westonka Community Action (Operational Support) 400 4.Westonka Community Action (Housing Plan) 1,200 5.Housing Rehabilitations 21,075 Housing Rehabilitation has been an ongoing project for several years and is a direct benefit to qualifying Orono residents. I have prepared a resolution for Council review and approval. Recoanendation To approve Resolution _ _ _allocating the monies for Year XVII of the Community Development Block Grant Program to the above listed projects. Proposed Notion _ _ _ Moved _ _ _ 2nd to approve Resolution ♦ allocating the monies for Year XVII of the Community Development Block Grant Program to the above listed projects. TO: Mayor Peterson & Orono Counci 1 Members Mark E. Bernhardson, City Administrato)|^ ^ nttnrtianntt C.D.B.G. Rearing Notice Dtd 2/25/91 Discussion - The initial allocation published in the notice was based on the understanding that social service spending was limited to 10% of the total. This has been changed to 15% and as such the amount totals of 1-4 would qualify under that cap. Alternatives A. Hold Public Hearing B. Continue Public Hearing C. Conclude D. Set an allotment of funds E. Table for future discussion - Forwarded recommending approval. 1.Interfaith Outreach $ 2,500 2.Westonka intervention 1,000 3.Westonka Community Action (Operational Support) 400 4.Westonka Community Action (Housing Plan) 1,200 5.Housing Rehabilitations 21,075 $26,175 r:ft"' ‘■r, t.' ' L;.f Adopted by the Orono City Council on this 25th day of March, 1991. ATTEST: Dorothy M. Hallin, City Clerk Barbara A. Peterson, Mayor STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of March, 1991, by Barbara A. Peterson & Dorothy M. Hallin, Mayor 6 City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the Citv. Notary Public Page 2 of 2 March 19, 1991 MAR 2 0 John Gerhardson City of Orono 1335 South Brown Road Orono, MN 55356 INTERFAITH OUTREACH & COMMUNITY PARTNERS "People i'littiriM to Help People " Dear Mr, Gerhardson: Interfaith Outreach and Community Partners would like to propose that the City of Orono help fund the shared cost of a van that would greatly enhance the delivery of free transportation services for Orono and other west suburban residents. As you know, lOCP has for the past 12 years provided a wide variety of services for people from the communities of Orono, Long Lake, Minnetonka Beach, Wayzata, Plymouth, Medicine Lake, Hamel, Medina, and Maple Plain. One of the more critical services we provi is free transportation for seniors and low income persons to needed medical, mental health, legal, respite care, educational programs and business appointments. Our service, which has grown dramatically over the years, links people with programs and services otherwise unavailable to them simply because they couldn’t get to them. Currently, 75 volunteer drivers and dispatchers make possible an average of 242 needed rides per month. Enclosed are materials describing our 1989/90 transportation figures. Recently, Suburban Community Services, approached lOCP with an proposal to share the use of a 13 passenger van which they plan to use to service the transportation needs of the Long Lake, Orono, Wayzata, Medina area Senior Centers. Use of this van would greatly enhance our service delivery. Enclosed is a copy of the van budget prepared by SCS. share costs, our share would be approximately $5,000. If we were to We are looking for funding sources that would allow us to respond to this exciting opportunity. We would very much appreciate your consideration of a request for $2500 in CDBG funds toward this goal. Thanks so much. I look forward to hearing from you. Sincerely, r LaOonna Hoy, Executive Director INTERFAITH OUTREACH & COMMUNITY PARTNERS HO Grand Avenue South. Wavzuia. Minnesota 55391-1872 473-2436 ■ > Kr cy * *vjc" 1 ' LONG LAKE/ORCNO/MEDINA AREA SENIOR CENTER Annual Van BuOgec Gas j n P pAif . O W ^ Insurance Phone 2.700 360 Equipment Routine Maintenance Air Conditioner Depreciation 446 M ^ ^ M . O i O TOTAL 2 10,849 Budget Explanation Gas: 13.312 miles. $1.25/gal 8 mpg Insurance; Actual cost Phone: Monthly cost of $30 Equipment: Cellular phone purchase Routine Maintenance: Little anticipated in 1st yr Air Conditioner: 1-tiine expense ul $3,121 divided over 7 yr period Depreciation: Total Van cost of $32,292 fully depreciated over 7 yr period _ _ _...J \*ym r.MJM liiiitiMvii of iiude :^ Ikuuh'e.As ;►! ft ?.U» 1 - 100 ?i0 - J0N FED mn nPH * V^HVV IU)V ,RIN JUI. <JII rtUf; SEP OCT MOU DEC mm i^2ii rt M- 'i;. ; I iH Mf ■; -if /:* . ,y 'J ■■ ■ ■ ■■ li*-^ p-A ■ Wb *V'* ferl)’ tefiv 199« TRAHSPOP.TATIOn P.EroRT MONTH TRIPS RIDES MEDICAI. LM.'U'.'AT nfl'.'PF 1 !I*J S'»r lAI. JAN FBB MAR APR MAY JUH JUL AUG SEP OCT NOVpmm: . DEC 62^*4*: ■- • ■* V - v' V - ■-Pti 201 165 167 163 161 167 111 133 175 226 ISO 140 1989 241 20S 271 237 258 255 138 118 253 120 272 207 2911 131 120 73 89 79 108 78 9 7 91 100 17 81 1103 19 32 61 67 66 17 27 26 77 107 83 15 709 e 0 0 o o 6 1 5 0 0 1 1 28 8 69 OTHER 0 1 6 6 6 15 •> T 3 61 SENIOR HON-SBHIOP 90 111 68 96 27 126 56 103 10 121 75 91 10 71 70 63 71 97 83 113 72 108 61 76 756 1176 I :i J-M : . M INTERFAITH OUTREACH & COMMUNITY PARTNERS ...people uniting to help people since 1979 110 Grand Ave. S. Wayzata, MN 55391-1872 Tel. 473-2436 March 1991 a rtewsietier published ai no e.xpense h\ a conimunii; partner Tidbits From the Executive Director 1990 was a magical, mystical year forlOCP. Begioningwiih die move into Qv'^iew''home and ending with a very flHoessftil first-time community fun- dnidng campaign and a best-ever Chririmas outreach. Il was a year of great leaps iu com- aamity awamness and community miolve ID make our community woriuJor eveiyone...fe>pecially those for whom life has become extraordinarily Il was a year of significant lervioe leaps. In the last half of 1990 we mw aa average of 44 new house holds each month, and added 12 new driven and 22 more rides per month to ourTiansportationdeliveiy. Increased support for our foodshelf from all sectors of the community allowed us to distrib ute 101331* of food in response to 3.103 requests for food assistance. Hie lib for dl this was S300.000... and you provided $303,000. At the same time we have experi enced exciting growth in our volunteer bale, the development of new and eqwiided resources and new collabora tive iniiiatives between lOCP and other community agencies and resources. Ihanks to all of you. we launched the Home Pragect and the new BeFriender Ptognm. We welcomed four new church memben —the new Presbyte rian Chinch of Ptymouth. the Church of leans Chiisi of Latter Day Saints. St. Maiyofiia Lake.mid St. Maitin'sby- the4jke. Il*s been a truly amazing year. We fve many challenges in i99l. but have anexcdknt base to work from and the heartening and generous commitment of iful...people ...uniting to Students Against Hunger Two major food drives by Wayzau sfudcr»« were instrumeiual in enablmg us in meet the increasing need over ihe holiday season. In November Wayzaia West Jr. High hcUl ihcir second HANDS ACROSS WAYZATA event. A -.4 - T • ' %' *- - V ■1 ■f , * •V 1 With banners flying ihc student body marched to a rapid drumbeat and formed a line from the school to the Imcrfailh building. Then they passed 8000 items of food . bucket bngade style, down the line and into the food shelf. Tbe sun shone; hclicopten flew overhead, —it was a joyous day. Barbara Brauch. of the WWJH siaff coordinated the project. With somewhat less fanfare but equally welcome results, memben the Wayzata Senior High Student Council delivered 5614 pounds ot food and an envelope of cash from their December food drive The students have a record of always voming through when we need help—we want them to know that lOCP and the entu^e community are grateful and proud of them. 1990 Usage Report whh ui, lblk& Thauli You! Food Housiiig t'liUlits Tmuponation Ctothiag RMts GivcN Holiday PtoJkI TotaU •XT Tmm nf rnnd Assists S Spent 3.103*23.432 361 117.218 166 18.515 789 32.558 3.238 0 2.914 1.257 392 families 7^ 10.9«J 200.948 Befrienders Program A growing edge for lOCP in 1990 was the development of an inlcrchurch. community- based Befricnder Program for the expansion of pastoral care in our community by trained lay people. In November the BeFriendcr Ministry Team from St. Thomas University trained 18 coordinators from 8 local churche.s and lOCP. These coordinating teams will conduct a spring training work shop for people in the community who would like to become Befrienders. Seed money for the development of this ministry was provided by the Methodist Hospital Foundation. ■>. Pictured above are the participants in Ihe November workshop, who are presently conducting the training program for Befri< enders. How Can You Help? By donating Send your contribution to : lOCP 110 Grand Ave. S. Wayzata. MN 55391 By volunteering *To visit the elderly To drive people to appointments To jvork in food 6r clothing areas To staff the office To help with special projects To become a personal advocate Call 473-2436 for detail*. INTERFAITH OUTREACH & COMMUNITY PARTNERS ...people uniting to help people since 1979 110 Grand Ave. S. Wayzata, MN S539M872 Tel. 473-2436 March 1991 ” Thank You, Once Again, For Making Our Christmas Wonderful!” Thanks to all of you. we were able to serve 392 families, with 798 children at Chnstmas. Over a thousand volunteers cmitributed to making Christmas special in our community —we wish we had space to list all the thoughtful, caring special things that happened. Special thanks to Father Steve LaCanne and St Bartholomew church for letting us use their facilities for our great open house. We hope this list is complete. THE FACULTY AND STUDENTS OF: Bcniidc St. Marg.irct\. Bixchviow. BLikc. Brock. Edina Kin dergarten CeiNer.GIeoson Lake. Greenwood. Holy Name. Oakvcood, Orono. I’lymouih Crook. Rodoemor Lutheran, and St. Bartholomew Eiementaiy Schools. Way/aia East and West Junior Hi^h Schools. Wayzaia Senior High School, Wav^ata School district #284; Wav/ata High .School A.F.D.A. THE JUNIOR and SENIOR HIGH RELIGIOUS ED PROGRA.VfS AND YOUTH (JROl PS OF: Holy Name: Messiah Methodist. Wayzata Community Church: Wayzata Evangelical Free Church LOCAL YOUTH ORGANIZATIONS:Boy Scouts. Brownies. Cub Scouts. Girl Scouts. Daisies. Eagle • Gang aniRCHIS aMl CHURCH ORGANIZATIONS OF: Chritt of the Latter Day Sainu. Chnsi Memorial Lu- Feace Lutheran, nymouth Covenant. Plymouth Si. Bwtholomew, Si. David's. St. Edward the Confes- tjha; St Philip the Deacon. Trinity Lutheran. Unitarian Univer- tlKf, Wqfxau Evanfelical Free. COMMUNITY GROUPS aad ORGANIZATIONS : Church Thi loMdaralt Cooununity; The Femdale North Bunco maiion Club Employers; Hiu Knights of Columbus; Nonhwest Women's Club; F- ■ % BaHai. Calvin Prcs^vicrian Church, Church of ihcran. Holy Name of Jesus. Messiah UniCed Prcshyicnan. Redeemer Lutheran, St Anne's, St sor. Si Gcofco, St Manm's; St Maiy of ihe soJist Vineyard of the Lake. Wayzata Commu- circles. Koinonia Groups. Women s Clubs. Club; Hamel Lions Club; Hennepin County Rec A Mrs. Bowling League; Jaycees. Kiwanu; Loreito Lions Club; Order of Eastern Star #205; Ofono/Long Lake Lions Club; P.E.O.; Plymouth Lions Club; Plymouth Women of Today; Spicy Ladies Aqua Bowl; Sugar Maple Home Extension; The Rotary; Tender Leam- Hlg Center, Way 12; Waytonka; Wayzaia Chamber of Commerce; Wayzata Lions and Lion esses; Wayzata-Ptvmouih Newcomers EMPLOYEES* OWNERS and MANAGEMENT OF LOCAL BUSINESSES & COR- PORATIONS: AMEV Advisors. Inc.;Androli\. Bananas Children's Shop; The Bank Wayzata: Ben Franklin; Bloomington Acura Co.;The Bookcase; Kim; BoRerfield*s Floral; Carson Pirie Scotty Company-Ridgedaleemployees; Cargill; CMson Companies Inc.; Cavanaugh A Assoctaies: The Cenacle Retreat House; Cobb.Stncher.Dunphy A ZimflMnnitt; Cokmial Square Merchants; Color House; Computerland; Copeland-Buhl; Country Kitchen; Country Club Market: Odb Foods; Dihl's Home Services; Dean Witter A Reynolds Inc.; Deltok Inc.; Dnskell's Bakery; Edina Realtors.; &tckson's New IWmi; Rotaft Eltm Dontal Clinic; Fozendin Real- tors; Fingerhut; First Bank of Eden Prairie; First Minnesota Bank; Pint Nalional BhR of Wayaoia: The Foursome; General MiUs; Gyp-Crete Corporation. Hennepin County Parks Employ^ees. I.D.S.; Instant Web lam Cniiher Rcutal; Jay Kline; Juno Enter- HH||m prises Inc.; K-Mart; Kceior Steel; Kraft Inc.; Maunces Inc.; May Ann's Beauty IkoptThiMcNetly Fouodatioci; Merrill Lynch Re- |||||||^^2^P^ aliors; R. MillerMinnesota Security Dealer's Association. Minntek; Musi- Oioup; Nsadla Most; Noftheni Plumbing and Heatmg; Norwes! Bank: Oiten Bros Nursery; Perbix Machine Co. Inc.; Perry bell P£.0. Sismhood-Oiapicr BW; Piper Jaffrey A Hopwood; Picture This Frames; Pizza Hut; F^noooil Bock A Mack Clinic; Plymoulh Country Store; Plymouth Plaza Family Dentistry: Racine Mfg MoMOllka; RodBObConsOUCtaon; Greg Rye's Volunteer Committee; Sailor Newspapers; Target; Tennant Co.; Tonka Toys; TOPS-Medina; Watt-Pe< lerson Inc. Wayzata Amoco: Wayzata Children's Shop; Wayzaia Mall Merchants; Weekly News; WesscU A Hcnder- son i ’ m QA/estonfca .Qtitm'rMion 'T*,YEAR END REPORT FOR WFSTONKA INTERVENTION FOR PERIOD MARCH 1990 - FEBRUARY 1991 STATISTICS:HAMIIED WITH CHILDREN 19 HARRIED WITHOUT CHILDREN 2 SINGLE WITH CHILDREN 8 SINGLE WITHOUT CHILDREN I PARENT/SIBLING 0 OTHER: HOUSING.FOOD.LEGAL AID _7 TOTAL ANONTMOUS 4 ONGOING SUPPORT 5 REPEAT CALLS U. TOTAL GRAND TOTAL - - - - - 37 F£3 1 9 1991 I • • 20 57 t-’: W«9tonka Int«rv«ntlon tcrvcs th« communities of Mound. Mlnnetrlsta. Sc. Bonlfaclous. Orono. Long Lake, and Spring Park. Approximately twenty- thousand people. This coonunlcy-based non-profit organization has been In existence since November of 1985. It has a board of ten directors and seventeen volunteers. This request for CDBG Block Grant of $ i.OOO Is made so chat Westonka Intervention can continue serving the Westonka area. PROBLEM STATEMENT In all of Hennepin County Che Westonka area seems to be one of the most needy as far as services for domestic violence. The area Is fourth highest In the county as far as the quanti^ (not per capita) of reported violent sets egeiBst men. voMn. end children. The police have been overwhelmed with repeat calls to residences where domestic violence has occurred. Due to the demographics of the area* surrounded by lakes, the area Is not easily accessible. This makes it difficult for county funded programs to service the area. Child protection workers, and the two closest shelters were not adequately servicing the area because of the long distance to travel. In fact* Che Vest Hennepin Human Services Planning Board found that the area is in dire need of social services Including the area of domestic violence. Some statistics contribute to this finding. The area has a (7Z) poverty level considered quite high per capita. Single parent households with children under the age« of (18)comprise (ISZ) of all the households. The ana is one of the (10) highest In the County as recipients of AFDC. Public Assistance, and Pood Stamps. These factors create a stress on families ashing Che occucrenceof domestic abuse and violence quite high. PROGRAM OBJECTIVE The objectives of Che program are to Increase the communities awareness of Che problems of domestic violence, to provide victims with access to support, and decrease numbers of repeated domestic violence. m- P.'.. itv::'.' ‘k ■ r>-: QA/estonfca ,Otitc;a«ntioi) 'T’/io'cct PcopU are often not aware that domestic violence is an ongoing cycle that will keep reoccurring until there is an intervention. Once they understand that there is a way to arrest the problem or reduce the incidences, they will ask for help either for themselves or others. Batterers need specific treatment for their abusive behavior. Abusive behavior is like alcoholism," according to Chuck Switzer (a former batterer) vho's wife M'Liss is the author of Called to Account. He says. It gets progressively worse. The beatings get more intense and they occur more often.** Victims of domestic violence develop a very low self-esteem and begin to think there is no way out of the abusive situation. With support and encouragement, they are abl- o begin better lives for themselves. The most dangerous calls for police are domestics. Domestics can lead to murder and suicides. "If an abuser doesn’t get treatment, sooner or Imter he/she ends up permanently naming a person, killing somone, or M11H*i hlm/hersalf♦" says Chuck Switzer. Reduced calls to a residence ^•soens the danger for police. Advocates aid our police by caking over where the police are unable. It is difficult for a police drive a victim to a shelter, hospital, or tell the victims of his/her legal options, when they are on call and are short of time. METHODS Uhen the police departments make an arrest in a domestic assault call, Che police dispatch calls the primary volunteer crisis advocate on a The primal^ advocate contacts his or her partner and they then 10 to the home of the victim to offer support, safety, and legal options. The advocate is trained to provide key information and assist the victims through the process of prosecution. The advocate gives continued support if an order of protection is obtained or not. Whenever possible, asaailant is also informed of the consequences he or she now faces and treatment programs available to help then to change their behavior. Instructions when receiving a call from the police departments are specific: (Weekdays between the hours of 5:00 p.m. and 8:00 a.m. on week ends from Friday at 5:00 p.m. through Monday morning at 8:00 a.m.) 1. 2. 3. 4. 5. Officer makes an arrest based on probable cause. Officer calls beeper number. Advocate calls dispatch after beeper goes off. Oi^pmech puts advocate in contact with police. Police Idientifies hlmself/herself and briefly describes the situation giving the name, address, and telephone numbe of the victim. ' , - A . m vJ. Qi/esfonfca .Oiite/a/otitton ^hoiect cone. (METHODS) If no «rruc has bcsn made, or If there Is a substance abuse, advocates will arrange for a more appropriate meeting time and place. The crisis phone is available betveen the weekday hours of 8:00 a.m. through 5:00 p.m. The police chiefs have comBltted their departments to this Intervention process. The police response Includes: Clear departmental guidelines on arresting when probable cause exists; contacting Westonka Intervention irtien an arrest Is made; referring victims to the project even If an arrest has not been made. Westonka Intervention arranges child care and transportation whenever necessary In order to maximize the accessibility of court services for victims. The project will escort victims and offenders to support groups. Arrangements and transportation to shelters, hospitals and housing is also provided. m' - ■'i 'T.- Volunteers contribute their time to Westonka Intervention In other ways besides being crisis advocates. A volunteer manages the crisis hotline daily from 8:00 a.m. to 5:00 p.m. A newsletter la published for the purpose of keeping Westonka Intervention volunteers, supporters, and board members Informed. Trained volunteers speak to local groups and organisations. A volunteer coordinates the monthly advocate schedule making sure the schedule flows smoothly and victim record sheets are being sent in. This volunteer keeps close contact with each advocate offering help where needed. /f « ^ e ^ •dK y:' Westonka Community Action Network WAR 8 1991 •Emergency Assistance “Mcaii on Wheeis »R:;:e: ra.^ [; 9600 Lynvwood Bivd. Mound. MN 55364 (612) 472-0742 QratnMd LoiMD MuMndancs lytapi* Plain Mound Minnavista MhmalonkaBaacn Roddoid Spring Park SlBoniiacius Tonka Say Wiliam Orono CM| ISH br ImKAi IUWMl«MrwOkMl MwKWiHfWK ScAM February 27, 1991 Dear Mayor and Councllmenbers of Orono, WaCAN is conmittad to linptovlng and expanding human services in our area to help low inocms residents become more self- sufficient. In order to continue providing critically needed services to the residents of western Orono, are recjuesting $1,600.00 from Cosnunity Development Block ' .ant Year XVII funds from the city of Orono to help cower WeCAN's administration and community planning cost.^. Last year the City of Orono supported our organization by allocating $1,000.00 from its Connunity Development Block Grant funding. We appreciate the help, and we feel that we have put it to use helping many low*income families and Children in western Orono. gfar in 1990 we neovided the following servloea to * Ebiergency assistance to 6 Orono households (Included vouchers feir housing, utilities, food and other essentials totaling $632.38) • Our Meals-On-Wheels volunteers delivered hot, nutritious meals to 10 Orono households. Neals are available 5 days a week. Our program delivered meals throughout the community in 1990. • The West Hennepin Energy Assistance Office (a part of our time-share office) provided primary heat and crisis assistance to households in western Orono. • Hennepin County Economic Assistance (a part of our time- share office) took applications for APOC, food stampe, assistance and other critical services from many Orono residents. Specific figures on nunbars of )iouseholds served will be available soon. • The Westcnka Poodshelf (which ye co-sponsor) served a total of 27 Orono households with emergency food. • The Pennywise Clothing Shop (which we oo-sponsor) also served many Orono residents with free or low-ooet clothes, household supplies and toys. f:r-r- n [y % & I I m'..ii, t ■ #■ f'i rv nmt mam Servlow Par 1991: * As of January 1, 1991, Pyramid Mental Health Center and Relate Couf*ellng Center began offering individual and family counseling services out of our office in the Westonka Comnunity Service Center* 1'^ — V ^ A'/: EvT’-'0':P?:'-mi: W "I" i: W'. I * This year HSCAN Is urplementing a new and innovative comnunity planning and developnent project called People Advocating Change Together (PACT). PACT is based on the principle that low-income people axe the best ones to identify what their needs are, how best to meet those* needs, and how service delivery can become more efficient, effscti**e and hunane. The WeCAN staff and board works with the PACT gioup to help the recipients of comnunity assistance determine what it is that they need to get out of poverty and crisis conditions and how to best inprove the delivery of that assistance* • This year WeCRN plans to begin a comprehensive survey of the city's housing stock as part of our project to develop a Housing Affordability Strategic Plan. * This year WeCMI plans to ijiplement financial counseling and nutrition programs for loiir’inoome residents. Mi believe that MsCMI provides important services to the city of Orono and tl wider oonminity of Westonka. He have accomplished a great deal in the past year# thanks in part to the support of comnunity^inded cities like Orono . But there is much sore to acocmplish. Although %ie remain a volunteer organisation, we now have a paid, professional director who provides the direction and leadership required to increase our organizations's efficiency and effeetivensss* Mi appreciate your consideration of our request and thank you for your continued support. He plan to attend your public hearing on CDBG Year XVII fund allocations in order to provide you with additional infomatlon on ^r proposal. Please notify us of your hearing date. If you have any questions or concerns in the meantime please contact our director, Kiki S^nen at 472-0742. Sinoerely Nargaret Holste, President MiOM Board of Directors m/tq J HENNEPIN OFFiCE OF PLANNING & DEVE'.OPMEN Development Planning Un^'822 South Third Street, Suite Minneapolis, MN 55415 (612)348-6418 - ‘*^91 DATE: TO: ROH: SUBJECT: March S» 1991 Urban Bannapl. Councy Cooparaclng Communicles Larry Blackatad, Senior Plannac--.^ Tear mi Public Hearings To ensure eonpliance wich Che CDBG program’s clcizen parclcipacion reQutrenenfii please provide the informacion requested and return this fora as soon as possible. Co—unity: Orono Dace o£ Public Hearing: S J9 / '7 QQ LB:c£ if . HENNEPIN COUNTY on equal opportunHy employer >^festDnka Community Action Network •Emergency Assistance >Meab on Wheds •Referrals S600 Lynwood Blvd Mound. MNSS3M (612)472-(M2 I ■ r mmd ly RprtngMik P'tj.r - 1 Twfealiy WnlwnOrano 4' * ‘ f" saa« ; ;: ^ Pebruary 27, 1991 m of Orono, MiCMI is eoMitttd to infuoving and mepanding htmn aarvicaa : our avaa to halp low inoona rasldanta bacct nora aalf- aufficlant* In ordar to contlnua providing critically naadod aacvioaa to tha raaidanta of waatam Oronor wa art raqueating $l«d00«00 frcni OoHami^ Davalopaant Block Grant Yaar XVII funda feoi tha city of Orono to halp oovar MiCMl'a adiiniatration and oaBBunity planning coats* Last yaar tha City of Orono aupportad our organisation by allocating $1»000«00 fraa its Oonaunity Davalopnant Block Grant funding* Hi appraciata tha halp, and wa faal that wa hava put it to good uaa halping laany low-inooaa familiaa and dtildran in waatam OEono* in liiO wa Ptoaldad tha fbUowino aarrioaa to aaaiatanoa to € Orono houaaholds (Includad wouchara for housing, utilities, food and othar assantials totaling $632.38) * Our Haala-On -Hiaala voluntaars dalivarsd hot, nutritious ■sals to 10 Orono houaaholda. Hsals ara awailabla 5 days a waak* Our progran dalivarsd naala throughout tha oonaunity in 1990. * Tha Naat Hannapin Bnargy Assistanoa Offioa (a part of our tiiaa-ahara offioa) ^ravidad prinaucy hast and crisis aaaiatanoa to houaaholds in waatam Orono. * Hannapin County Boonoaic Aaaiatanoa (a part of our tima- ahara offioa) took applications for AFDC, food stamps, ■adioal assistanoa and othar critical sarvicaa from many Orono raaidanta. Bpacific figuras on nunbars ctf households aaevad will ba availabla aoon. * Tha Haatonka Boodahalf (which wa o^aponsor) served a total of 27 Orono houaaholds with amargancy food* * Tha Pani^isa Clothing Shop (which wa oo-aponaor) also aarvad many Orono raaidanta with fraa or low>cost clothes, houaahold supplies and toys* i ..... ■t- i *t . •• /•J-'1- !l ,■'■ i’. iB'fi. : p’V I? I"'u\ .»'■ vp'^ kr-'M i??U- .f',‘ 'H-' 1mil * At of January 1# 1991, Pyraiid Mantal Haalth Cantar and Ralata Oounaallng Cantar bagan offaring Individual and family oounaaling aarvioat out of our offioa in tha Ntatonka Coanunity Sarvioa Cantar. * Ihia yaar NiCMI la iaplamanting a naa and innovativa oonunity planning and davalopaant projact callad Paopla Advocating Changa Togathar <MCr)« PACT la baaad on tha principla that loa-inooma paopla ara tha baat onaa to idantify what thair naada ara, how baat to maat thoaa naaday and how aatvioa dallvary can baooma nora afficlant, afCaetiva and luMna* lha waCMI ataff and board «nrka with tha PACT grokp to halp tha raeiplanta of ooanaailty aaalatanea datamina «diat it U that thay naad to gat out of povarty and criaia oonditiona and how to baat iipcova tha dallvary of that aaaiatanoa* * This yaar naCNI plana to bagin a houaing atock aa part of our projact to davalop a Houaing Affordability Stratagie Plan. Thia yaar NaCMI plana to iaplcnant financial oounaaling and nutrition raaidanta. Ma baliava that NCM pcovidaa iaportant aaivicaa to tha city of Orono and tha widar ooMunity of Maatonka. Ma hava aoooapliahad a graat daal in tha paat yaar, thanka in part to tha aupport of ocaaunlty-mlndad citlaa Ilka Orono • But thata la auoh aoaa to aoooa|>li^* Although wa main a voluntaar oaganiaation# m now hava a paid, profaaaional diractor who ptovidaa tha diraetion and laadarahip raquirad to incraaaa our organlsationa'a afficiancy and affactivanaaa* Hi appraciata your oonaidaration of our raquaat and thank you for your continuad aupp^« Ha plan to attend your public hearing on CDBG Yaar XVII fund allooationa in ordar to provide you with additional infocnation on our propoaal. Plaaaa notify ua of your hearing data. If you hava any guaationa or oonoama in tha naantima plaaaa contact our diractor, Kikl Sonnan at 472-0742. Sinoazaly Nargarat Holata, Praaident NaCM Board of DirMtoca •M/to oci City Adiiniatrator .. ttArn rtfin . i. r[ K f \fetDnka CommunitY Action Network 'Emci^eiK-Y Assistance "Me.ils ai Wlieels •Referiols 5600 Lynwood Blvtl. Mound. MN 55364 (612)472-0742 SERVICE ARU Greenfield Loretto Independence Maple Plain Mound Minnetrisla Minnetonka Beach Rockford Spring Park SlBcnitacius Tonka Bay Western (>ono MANOOFOMCCTORS OaiaAneinen. limMHiiaSraM Pote$Ctml «IVf mmwWn$ LMM/Butmumxmn Mvy OtVImy, muionttsFoodMCoontnai^ fmOmarn, LxiiBuumsmin tfteOimmoti, PdStor. $t John s Luthoron Church UnHmi, kJoundPokcoChiot School Soon thMet PhyMtJMMii, UoundOtjfCounol VilHittfeurg, MMyika Mirv«n*on PfOfoctCoonhntSof Bduothen Prognm kJonogm Ptslor.GoodShtphefO LiOmoh Church l/kois-OrhmmlsCoor^nolor Ponnywiso Oolfwg CorvOintior NvicyPira, CounsoiorDoiniiGfdnOmwSchool Ikrtfjfnmmr, ULOhoSootlAchonComnm ioctlAaomoy Ft.IMmITi PMor. Our LMifotnmUko Church CoimunifyVuiumm March 7, 1991 7/ Mr. Larry BlacKstad Hennepin County Planning & Development Department 822 S. 3rd St., Suite 310 Minneapolis, MN 55415 Dear Mr. Blackstad, We are enclosing copies of our letters to local cities requesting CDBO funds. To summarize our enclosure, we are requesting the following amounts: Cl^: Oreenflsld Lorstto Mopls Plain hinnslonicagaach hinnetrlsta Mound Orono Rockford St. Sonlfacius Spring Park Tonka Bflv TOTAL: Afilount of our Raqusst: I1.I2S.00 $ 1.400.00 $500.00 $2,000.00 $850.00 II* .00 .00 .00 .00 $2. $9. $1.6 $3.1 $1.2 $1.2 $5 124.475.00 We believe we have done an excellent Job of providing Improved human services to low-income residents In 1990, and have done so In a cost-effective and efficient manner. Five cities helped enable these WeCAN accomplishments, by their allocation of $8,800 to WeCAN last y<»ar. in calendar year 1990, WeCAN and agencies operaung in our time-share service center provided the following services to a total of 1,232 households. r' {' i' t r f cay;Emgy.Asst. M-O-W Energy Asst. Public Asst * Greenfield independence LoreUo Maple Plain MInnelonka Beach MinnetrlsU Mound Orono Rockford St. Bonifaclus Spring Park Tonka Bay 1 2 7 3 0 5 124 6 3 7 le 2 T«UI*«rNN: 178 0 0 0 12 0 8 32 10 0 1 II 2 76 7 4 0 30 0 14 125 NA 9 22 13 9 239 na na na 2 0 3 54 6 2 3 3 0 75 Food Shelf 2 1 4 16 0 0 473 27 28 33 74 12 670 TpUINH 10 7 II 61 0 30 808 51 42 66 119 25 1^32 * Public Assistance figures are for 9 months of 1990 (Jan. thru Sept. 1990) We are planning several new initiatives for 1991. For CDBG Year XVII, WeCAN proposes to work with west Hennepin cities to develop an area-wide housing strategic plan through a Joint community planning process. This plan would provide policy recommendation to the participating cities and other involved parties regarding the stabilization, enhancement and Improvement of housing opportunities for area residents. In order to continue providing our traditional services, and to help us accomplish success In our new 1991 endeavors, WeCAN Is requesting 124,475 from 12 cities in our service area for CDBG Year XVII. Our financing plan proposes the following CDBG budget for WeCAN for CDBG Year XVII; $20,006.00 WpCAN operating funds $SJ)02.00 Black 6rsat reads salaries bentnu offlcarant office phone printing mailing supplies Utol: 111.425.00 $24,475.00 $5,742.00 $3,150.00 $750.00 $750.00 $500.00 $95,900.00 tetol:$95,900.00 Of the total of 124,475 of block grant funds requested, 76f (or $16,356) would be spent on activities related to community planning in con junction with the WeCAN Housing Study. It Is our understanding this activity would not be charged to HDD's 15X cap on human service block grant allocations. We look forward to meeting with you Tuesday, March 12 at 3 p.m. at our WeCAN offices to discuss our budget plans and our community planning Initiative in greater detail. Thank you for your continued support of WeCAN's efforts to Improve our community and to enable low and moderate-income residents of the western suburbs to achieve greater self- sufficiency. Sincerely, Klkl Sonnen WeCAN Executive Director DRAFT m Houauw pum study aiMLS A OtJCCTIVCS or HOUSINO FLAN: WtiUnkt Community Action NMviforfc (WiCAN) propoHo to work with woit Hmnipln cftloo to divolop on orii-wldi houilno otrotoplc plon through a Joint community planning prooeoa. This plan would provldi policy rocommandatlon to the portlclpottno cities and other Involved parties regarding the elehlll20tlon,anhonoament and Improvement of housing opportunities for oreo residents. TinCLINC OF OTUDY; yjouiitJgdA START-UP May-JuV. 1W1 PHASE I Aug.-Dec., 1991 PHASE II Jen.-May, 1992 PIP^III June-Sept, 199; PIVtSE IV Oct.1992-? PMMCCT AOVISORY tOARD CREATED: Participating communities select their representatives to the Project Advisory Doord - selections could be city staff, or a member of the city's planning commission, or another citizen delegated by the city. Project members meet to refine study design and agree on meeting schedulei RATHER A ANALYZE DATA: IdMitijy gNN between inoomeandshelter costs, and housing needs end reoouroee by looking at: location A coat of rental property, oonditlon of reeldMitlal property - both rental A owned homes, percent of Income tenants and working poor families pay for shelter. vacancy rates A market rates for housing, and other dMMgraphic trends. DEVELOP HOUSINR OPPORTUNITIES STRATEOY: Identify appropriate market niches. marketing plans, rahab plans, housing malntenonce plans- Plon for filling the gN» between needs A aervloae. Plan for aoceeelng housing progrems/sorvloee. fdsntliy WeCAN and cities* roles and Interface In Implementation strateglee. PRODUCE. DISTRIBUTE A REFINE FINAL REPORT: Circulate draft plan A recommendstlons to city A county officials. and other groups for their review A comment. Refine report to reflect thote comments. Produce and distribute final report. mPLEriENT PLAN: Activities A timeline to be determined, based on final recommendations. « • • ^ , ;L kiAiiI - . ID V ^i\ 'f * ,mS<^ M M ,Vet'A!^S«*vce M'- Kotic ■ -, t il- '■^ -a \V-^<;.•pv'*^ ' w i t ■- f: M: 31291.2 TO;Mayor and City Council FROM:Mark E. Bernhardson, City Administrator OATS:March 20, 1991 SUBJECT: Navarre Heights Storm Sewer couwnil MEEmn mar 2 5 1991 ciry OF ORONO Attachment:A. Navarre Heights Drainage Memo Dated 11/8/90 B. Navarre Heights Storm Sewer Memo Dated 12/4/90 C. Mitchell Letter Dated 12/7/90 D. Gleekel Letter Dated 12/27/90 E. Letter to Residents Dated 3/13/91 ISSUE - 1. Hold a project public hearing for the proposed public project. 2. Determine If Council desires to proceed further with the project. 3. If Council decides to proceed further, that they accept the plans and specifications as presented and direct staff to seek bids on the project. 4. Oetemine means proposed for financing the project. INTRODUCTION - At the Council's December 10, 1990 Council meeting the public hearing was postponed originally until February 11, 1991 when it was hoped that the new Council would have 5 members. Because of the fact that a new CounciImember was just selected at that meeting the public hearing was further postponed until March 25, 1991. A letter to that effect was transmitted to all the persons within the utility district. Subsequently a letter was sent to renotify people of the upcoming March 25, 1991 continued public hearing. At the December 10, 1990 Council meeting there was also a question regarding the drainage on Togo Road that had been raised previously. Based on staff's review of the issue, while there may be some minor corrections that need to be done on this these are unrelated to this project per se. As such staff will work with the residents to determine if this can be corrected. DISCUSSION Issues #2 and ^ - Should the Council decide to proceed with this project, the following steps would need to be taken: 1. Advertisement for bids. 2. Receipt of bids. 3. Assessment hearing. J r J;'. r> '• Navarre Heights Storm Sewer March 20, 1991 yUJ-pvgre 2 of 3 j 4, Wait 30 days to determine level of appeals.lori ivit 5. Determine if Council wants to order the project, after the appeal period. Issue #4 - Financing - To the extent that the Council desires to fund some or all of this through an assessment or other means of financing such as an ad valorum utility district these should be established prior to: A. Undertaking the project or B. The financing relating to any special assessment. It would be appropriate if either of the other avenues are used that the Council direct the Attorney to develop a process for establishing such district in relationship to this project goins> forward. ALTERNATIVES - 1. Hold a public hearing. 2. Close a public hearing. 3. Continue the public hearing. Issue #2 and #3 - Continuation of Project 1. Table. 2. Direct that plans and specifications be accepted and bids be taken. 3. Indicate that no further work be done on the project. Issue #4 1. Special assessment. 2. Ad valorum district. 3. Storm sewer utility. 4 . COTiblnatlon . i >1... Navarre Heights Storm Sewer March 20, 1991 Page 3 of 3RECOMMENDATION - It is recommended that the Council make Initial comments on what they feel would be an appropriate financing of this and that if interesed in the project going forward that Council direct plans and specifications be approved and that the City advertise for bids. It is anticipated that these bids would be presented to Council at its May 13, 1991 Council meeting. It is additionally recommended that if Council has a desire to go with the sepcial assessment that the public hearing for the special assessment be held at that time. The Council can then wait the 30 days to determine what appeals, if any, would be coming in and then could determine whether they will order the project in or not. It is suggested for the Engineer that the closing date for the bids be one week before the public hearing and that they be valid for 60 days. PROPOSED MOTION - Moved by seconded by that the Council after conducting and closing the public hearing direct staff to undertake advertisement for bids to close May 8, 1991 and that such bids be valid for a minimum of 60 days during which time the Council can hold a public hearing and if desired adopt a special assessment to give the 30 day waiting period prior to determination as to whether the project should be undertaken or not. Ayes __, Nays __. cc:John R. Gerhardson, Public Works Director Karen Cuff, 3572 Livingston Avenue, Wayzata 55391 Tony Gleekel, 100 Washington Sq Bldg, Mpls 55401 Robert Mitchell, Lindquist 6 Vennum, 740 East Lake St, Wayzata 55391 - -> rrr^. .1* r .n t ... r>-,, . I 12490.3 To: Proa: Date: Subject: Mayor Grabek S Orono Council Members % » Mark E. Bernhardson, City Administratorv'.v "'“v December 4r 1990 Navarre Heights Storm Sewer eSUNCil M£ETiN6 DEC 10 1990 Attachment <* A “ Navarre Heights Drainage Memo dtd 11/8/90 CITY OF ORONO Issue - 1.Hold a project public hearing for the proposed public project. 2.Determine if Council decides to proceed further with the project. 3.If Council decides to proceed further, that they accept the plans and specifications as presented and direct staff to seek bids on the project. 4. Authorization to resolve the drainage problem on Togo Road. Introduction - At the November 13, 1990 Council meeting, they directed that plans and specifications be prepared and that a public hearing be established for December 10, 1990 for the project. It was indicated at that time that the public hearing would be the project public hearing at which the City Engineer would e^lain, based on the plans and specifications developed, the p»*oject as outlined. Discussion - At the public hearing, residents again may present the fact, as noted in Attachment B, that the majority of the residents remain in opposition to the project. In the mean time. City staff has been out on site and had a temporary swale constructed on the property to help alleviate the problem for spring runoff. Issue »3 - Should the Council decide to proceed with this project, the following steps would need to be taken: 1. Advertisement for bids. 2. Receipt of bids. 3. Assessment hearing. / / hikiUiaMiiSl.J ir h Navarre Heights Storm Sewer December 4, 199C Page 2 of ^ 4. Wait 30 days to determine level of appeals. t 5, Determine if Council wants to order the project after the appeal period. ...Should..Council decide not to proceed with the project, they have-the?*bbiii’ty‘to cancel the assessment. As far as Togo Road is concerned, staff should continue to work with the residents to alleviate the problem at the most cost effective way. Alternatives - 1. Hold a public hearing. 2. Close a public hearing 3. Continue the public hearing. Issue #2 #3 - Continuation of Project 1. Table. 2. Direct that plans and specifications be accepted and bids be taken. 3. Indicate that no further work be done on the project. Issue #4 - Togo Road 1. Table for further discussion. 2. Direct staff to develop other alternatives. Recommendation - It is recommended that following the public hearing. Council direct staff regarding continuation of the project. If Council desires to continue the project, it is recommended that they direct staff to take bids for the project establishing an assessment hearing for the January 28, 1991 Council meeting. In addition, it is recommended that the Council direct staff to undertake the necessary minor corrections under Togo Road to assist in that project. Proposed Motion* Council, havine direction to be artaken regarding the Navarre Heights Drainage Project together with Togo Road improvements. Ayes _ _, nays oved by _ _, seconded by _, that the .d a public hearing, direct staff as to the cci V. Karen Cuff, 3572 Livingston Ave, Wayzata Tony Oleekel, 100 Washington Sq Bldg, Mpls 55401 John Gerhardson, Public works Director Cook, Vr\rr^ «oor- '9. ,1- 103090.3 - 3*.vjl Mayor and City Council 'H\TO; \FROM: Mark E. Bernhardson, City Administratof ' I DATS: November 8, 1990 flC'V 13 I990 CnV GF G^IGNO SOBJBCT: Navarre Heights Drainage Attachment:A. Navarre Heights Drainage Memo Dated 10/17/90 B. Map of Navarre Heights/Togo Area (To be submitted on 11/13/90) C. Sketch of Navarre Heights/Togo Road Area ISSUE - # 1. Determine nature of drainage problem in Togo Road. 2. Determine if Navarre Heights drainage proposal has any impact on Togo situation. 3. Determine if Council wants to set the project public hearing for its November 26th agenda. INTRODUCTION - At the Council's October 22, 1990 meeting at a forma 1 section on the Navarre Heights drainage the Question was raised regarding what impact this project would have on Togo Road. To this time it was the staff’s understanding that drainage did not go down to the Togo Road area, but the Navarre Heights was tabled to determine further information on this subject. DISCUSSION - Drainage Issues on Togo Road - The issues for drainage in this sub-drainage basin include: - Drainage coming from the culvert under the railroad tracks from up by Navarre Heights - What impact the filling of a ditch and an improperly constructed tile line had on the south side of Togo Road - Determine the impact of the narrowing of the ditch on the north side of Togo Road to create a boat storage pad had on the drainage in the area While there is an old tile line on the south side of the railroad tracks going towards Togo Road, the Engineer is currently not able to locate an outlet and feels that only about 10% may go down to Togo. The City could look at pluging the tile line inlet It this is a contributing factor on Togo. The principle reason ^ . . _ _ • _______________«_____ a^difch Vn?a^ p<wAy°con8tructed \ife*^^ with tlw fact« ana a xj wwn»*.* wwwwv. w..*.. ....... . ...... .... — that the lands in the area going into the lake drain rather \ slowly. Issue #2 - Impact of Navarre Heights on Togo Road - While^the tils line"^oes exist towards Togo, as noted above/ the water from Navarre Heights dissipates through a combination of drainage towards Crystal Place and down towards the lake and evaporation from the area on the north side of the tracks. While this area needs to be cleaned out, this would be appropriate regardless of whether the Navarre Heights project were developed or not. It is estimated that this project could be done by a City crew in 2 days. The question related to Navarre Heights impact on Togo Road is dependent on whether, with the proposed project in place, the ff2l>er would move more quickly down to the ponding area by the railroad tracks at a faster rate and, if in fact, that would create a greater overflow of water through the culvert down towards Togo Road. Based on elevations and estimated volume of water from Livingston, it does not appear that this will have .an ^pppQCiable negative impact and, in fact, a sealing of this tile line could be an option. Public Hearing - If the Council decides to further pursue the Navarre Heights project, a public hearing could be set for tne November 26th meeting at which time plans and specs would be completed and the project would be outlined by the Engineer, notices put ir both the paper and sent to the individual property owners and then the Council deciding whe':her they need to undertake the project or not. One issue raised at -he October 22nd meeting was, at the point the Council orders t*.!e project, whether they need a 3/5's or 4/5's vote. It is the City Attorney’s initial opinion at the last meeting that given the removal of the signatures, it would require a 4/5’s vote to proceed in ordering the project. As you will note in the Project schedule, which is Attachment C, that this actual ordering of the project would be after bids were taken, the assessment hearing held and the number of appeal waivers determined. ALTERNATIVES 1. Drainage on Togo - 1. Accept the information 2. Direct Engineer to develop a storm plan for this area 3. Recommend individual property owners reinstate previously existing drainage using swales etc. 4. Take no action 5. Table for further discussion 2. Impact of this project on Togo lliiL. r«7r 1. Accaot the information 2. Request further information 3. Table for further discussion 4, Take no action 3. Public Eearinq 1. Set the public project hearing for November -./ 1990 2. Table for further discussion 3. Take no action RECOMMENDATION - It is recommended that the City be available to the neighborhood when they attempt to reinstate existing drainageways that were improperly filled. It is further recommended that the project in Navarre Heights proceed forward with plans and specsr establishing a public hearing for November 26r 1990. This is based on the fact that there seems to be little relationship between the two, and in fact this relationship could be severed. It is further directed that staff, as part cf the project, work to clean out the necessary drainage downstream towards County Road 19 from the railroad tracks to allow drainage to flow freely by the time the new project is installed. PROPOSED MOTION - Moved by , seconded by . _ « m _____ ___ __ Council accept the information regarding the drainage issue on Togo Road in its relationship to Navarre Heights and that Council establishes a public hearing for November 26, 1990 and further directs staff to be available for neighbors to restore previously existing drainageways and that staff also schedule cleaning of drainage downstream from the railroad tracks towards County Road 19 to allow more expeditious flow of the waters from the area. Ayes , Nays cc:Karen Cuff, 3572 Livingston Avenue, Wayzata Tony Gleekel, 100 Washington Square Bldg, 55401 John R. Gerhardson, Public Works Director Glenn Cook, City Engineer ^ • • 1,'tj f-m■A-: f. i-;.>4. 1 f E-v P L.AW OrC'CES SIEGEL. 3RILL. GREUPNEP & DUF'^'V. o a g»ossman -aplins SiCOCL a apiL^ hichaao sicccu jOSiah C. aWlLC. wA jAMCS m CACUPNCA gcpalo s ourrv WOOD m roSTCP THOMAS M GOODMAN K. CPAIO wruOTANC JOHN a MTATSON WM. CHSISTOPMCP PCNWCLL SUSAN M VOIGT I(ATHLCCN a. CONNCLL^ STCVCN U. SCNCCHTMAN* ANTHONY J. GLCCKKL SHCnPl L POHLT SSIAN C. WCISSCPO MIN SU'TC 3SO • OO WASHINGTON SOUAPE POLIS. MINNESOTA 55-^01 TCLEPmCNC 339 Ti3r ’'ELECCP'CP '6*8' 339 »i59* ■“Tcsru ^ ‘TccCBA5sesrT December 27, 1990 CERTIFIED MAIL RETURN RECEIPT REQUESTED l.h- JL 16,793-JW Mr. Mark Bernhardson City Administrator City of Orono 1335 South Brown Road Orono, MN 55323 dec 2 S ^ Cuff Drainage Problem Dear Hark: On December 28, 1989, on behalf of my clients, Mark and Karen Cuff ("Cuffs"), I made a formal demand on the City of Orono ("City") fc the construction of a storm drain in the Navarre Heights s Jadivision west of County Road 19 and north of County Road 15. This demand was made to prevent litigation and to solve a severe water drainage problem in the Navarre Heights neighborhood. As you know, the Cuffs met with the City on several occasions, and appeared at many City Council meetings in pursuit of a drainage system for the Navarre Heights neighborhood. It was the cuff's hope that the storm sewer would solve the water drainage problem and prevent any damage to their home. Unfortunately, during the painful process of trying to receive approval for the storm sewer, the Cuff's property has suffered severe water damage. In order to establish the cause and effect of the water damage to their property,, the Cuffs retained a mechanical, structural and geotechnical engineer. The engineer in his evaluation of the Cuff's property, concluded that the basement structure of the Cuff's home has suffered severe water-related stress damage. The engineer further concluded that the damage is the result of surface waters and ground AkMiitaiMaAiiii r- fc: li Mr. Mark Bemhardson December 27, 1990 Page 2 waters which result from the heavy stream-like flow around through the walls of the basement and up through the floor of the basement, the weakening and buckling of two and one- half walls in the basement, further foundation problems, window problems, and destruction of the Cuffs driveway. The Cuff's have been informed by various contractors that repairs will cost in excess of $10,000 I strongly believe that at least part of this damage cov d have been prevented by swift city Council action. However, the City has steadfastly refused to vote on whether to build a storm sewer. The City's actions have come with the knowledge that a storm sewer in the Navarre Heights subdivision west of County Road 19 and north County Road 15, will alleviate the drainage problem for t.he cuff's property as well as other adjacent properties. This fact has been supported by the city's engineers, as well as various individuals who have testified at public hearings before the City Council. At this time, the Cuffs have advised me to make a .“'t* the City. Demand for damages fiom the City should not further delay a vote (on February 11, 1991) on the Navarre Heights Accordingly, by this demand, the Cuffs are not withdrawing their request for a storm sewer. If I do not receive a response from the City by January 15, 1991, I will proceed with a Complaint in this matter. I look forward to your earliest response. Very truly yours. Anthony J. Gleekel AJG/tmt cc: Mark and Karen Cuff U LAuACSt V a CMMA m oc**ta c. maonuso ** COWA0O M OCCMMON MCtVIN I C»CNlTtlN •0»Cf>r J. SOCMAN SMACU c. ••A«CTZ CUOCNC mC a Tin G .AMCS a mamtincau AiCHA«o -. '••rccAAwa «qmm a . wommt%r AIWLIAM c . rOK wOM«l J. CONMCtkr .CHIKILO ^ ■CMOrAi.M OAViO •«. WCIKOO^^ ^ONM m.ST»OTmmam 9AWIO O. NCW macu AUMTif A. GACCNWCV •0«CM^ V. ATMOMC AATSICH OCUANCV •ONAkO o. WAMriNC «ONN •.w*«atrCN UAUHAMCC A.wal OOCM TMOMAS M. OAHMCTT III OAirrcK k. y^Morr 9A¥IQ y.9AWCMAO»T MAMA A.^CMMSON AlCHAAO A. A iMAcrCA •a C'«mam ‘mqmas w. f^mCL .crr»c^ ■ aCH***or "-MOTMV *4 AufLC* • OaCA^ 9 mi^C hCW..«'3 «. miC mACL 2a OT .. ACVIN COSTUCT •01C»^ r*AATMA»* •OSCAM O.a Omc C* •iCH a AO O. SOMACO C.SWCNSON ••uec A. ■onj Ovja «AMC1 MACAMTMV STCVCN j.yOMNSON AlCMAAO IMAIO :ai »ol r. iticocM •OOCii'CH I.MACHCtaZtC MlkklAM c. ^AMCt w. ACurCW •aiCHACW S. MAAOUW-CS ^MOMAS O. «W TMOMAS C.aWCNMON ^OMM A. HOUSTON 9CNNIS M.O'MAkLCT COWAAO J, NCOCSSON LINDQUIST & VENNUM *200 IDS CENTE*^ MINNCAKDS. MINNESOTA S5*02'220S •ELEP-ONC d<2! 371-32 «*A* 6«2t 37»-32C'’ :able . - nlain minmeapcl s NArZATA CEFICE '*o cast «ake s-pce* «VAT ZA7A. MINN eSC*A 55391 NRfTCR‘5 OtRECT DiAc NUMBER 612-473-4203 December 7, 1990 ;a N«CL - IMCSAN AACkACC 3 -•«.«£ a aw ^.^C'^co fwAAtCS• -CCA9C •t»«CHCC -»AT| . - ASTA mv C sOh .«■£*• *C*»*AAa aic>«AAO r OSTLUHO -»eCN 5. SC^»C see tClOVA* M ACOAH :-AAvcs . •c ma AT *• • AOSCHSAVIM . AMCS A .3CCCN Cu*«Oe Z AQSCNSrciN 5U»AH a *40NA*«f^Ce ■ OIahh C *• HieTM . 3N a. *eAHasev.o 2CIA a • AAOC ” hOTh» • .«On G hiC ma CL 3 CLArSON aAHOV 0. CASON «oCL M aeccN saaam ou ^** -*Ai.voeso«i 3AVIO c. ••Ackcrr SAMOAA «iH CMAei.cs A HCAvce ..e AMtClAM e MIAQS CAVIO w SAlSCVicuC •oacer c. *cn **c >h CAWIO A 30NNA ANBIS V. VIMSNINS .onatman m eve tAUAA c. 3Ai.r ma AV • m«C0NNCLL salct s. aeosSMAN *iwotmt e eAce S. HCiNTCC tr tOwHSCi. .CSCAM A. *HOMSCN .CON a AO c .^C3 w*ST ANH V.. itJIMA NOANAM MCNMACk CwlZAeCTH s SAkCT j AiMircsioc •r»*»co 4ArMAeiNC N mCLM .'mOMAS 4CNMUM inV w \J Orono City Council City of Orono 1335 Brown Road South P.O. Box 66 Crystal Bay, I-IN 55323 Re: Navarre Heights storm Sewer Inprovement Project No. 89-2 Ladies and Gentlemen: We represent the people who are opposed to the proposed storm sewer improvement. Let me explain our clients' position. A major part of the project concerns Lot 17, Block 3, Navarre Heights. The history of the lot is that the lot went tax forfeit presumably at least partly because it contained a natural drainageway across it. In the tax forfeiture process the county offered the lot to the City of Orono before the lot went up for sale to anyone else. The plat of Navarre Heights is an old plat and does not have perimeter drainage easements, nor does it have a drainageway easement across t.he relevant area of Lot 17 for tne natural drainage which flows .across this lot. As you know, the common law in Minnesota with regard to surface waters is that property owners upstream are entitled to have the waters continue to flow on downstream unhindered by the lower property owners, and those downstream have the right not to be burdened by other than natural waters flowing from the upstream property owners. It is evident now that Orono should not have passed up the opportunity to acquire Lot 17, but instead should have acquired it for drainageway purposes to at least clarify the situation by recording a declaration showing the drainageway before reconveying the lot. The lot was then acquired by Mark and Karen Cuff, the owners of Lot 16. Since they had lived next door to Lot 17 for many years, they were familiar with the fact that Lot 17 was a major drainage way for surface water draining this area. ■ I ■ riTt—r ^ h. - » LINDGUIST <S VE^J^4UM Crcno City Ccuncil Decarjer 7, 1990 Paae 2 \7han tha Cu££s hsQ Lot 17 gradad to install a detachad gairaga, thay graded it so that the water could nova around their garage site, thus retaining the natural drainage as the law requires. The grading was intended to maintain the natural swale and natural flow of water, but around their garage site so that Lot 17 would be more usable to them. Lot 17 is of substantial benefit to the Cuffs in t.hat they are one of t.he few families in the area who own only one lot and it is nearly impossible to fi^ a garage on only their one lot since the lots are only 50 i-eeu wide. With regard to t.he Cuffs' petition whic.h is for the purpose or placing the drainage in a different, underground location on Lot 17 as distinct from the City of Orcno's interest in drainage on this lot which I will address later, several things need to be gaid. First, as has been stated above, when the Cuffs graded Lot ^7 tjja natural swale was maintained. Subsequent to that, they failed to maintain t.he new grading in a proper fashion by proper seeding and planting. That failure resulted in erosion closing off the natural drainage. As a natter of Minnesota law, they are obligated to rectify their present lot contour by regrading it to remove the earth so* t.hat the water may flow across the lot as t.he water always has. There is and always has been an adequate method of getting water over and across this lot, namely via the natural swale or even as the natural swale may be moved slightly away from the Cuff's garage site by grading. There is no necessity of an undergrouna pipe with regard to protection of vhe cuffs' interest. As you know from your meeting in October 1990, Tom Barrett, '/<pur city attorney, informed you t.hat t.he signatories to the petition are not bound by the petition until final action is taken by the ^ City of Orono. As you can see from the affidavits attached, 4 or the 12 people who originally signed the Cuffs' petition did so being improperly informed as to the facts by the Cuffs. Those people have now withdrawn their signatures from the Cuffs petition and have added their signatures to the petition of those affected landowners who oppose this improvement project. There are 2 other affidavits supporting the fact that 2 other signatures on the cuffs' Petition may be invalid. ilfJiieillP'' & LINDQUIST &. VENNUM Orono city Ccuncil Decerxer 7, 1990 Pace 2 ■?2uailies. If one analyzes the front foorage of the faniiies in favor of this inprovemenr, then (according to the schedule attached) only 20.5% of the front footage is in favor of this improvement. If one calculates on an area basis, cuffs' petition is supported bv 21.5% of the persons affected by this improvement. Tom Barrett went on to point out to you t.hat you were bound by the provision of Minnesota Statutes Chapter 429.031, Subd. l which requires t.hat if there is a petition signed by the owners of 35% of the frontage of the real property abutting on the streets named in the petition as the location of the improvP!^Pnt, then you could approve such a project if there were 3 votes in favor of the project out of the 5 member council. But, if the percentage of those in favor of the project is less t.han 3 5%, then it requires an affirmative vote of 4 council members out of 5 council members. Note that the voting requirements are in terms of numbers of people on the council, and not percentage majority of a quorum of the council sitting. The Cuffs have apparently stated that there is some water problem in their basement. To the extent there is a water problem in their basement, it has nothing whatever to do with the drainage across Lot 17. Any drainage problem relating to the cuffs* basement is as a result of the driveways for Lots 15 and 16 which are one comirfbn driveway. Therefore, any discussion of water problems in the Cuffs' basement is not pertinent to this special improvements project. In addition to the Cuffs evidently wanti.ng an underground pipe storm drainage system, racher than a surface swale drainage system, it may be that the City of Orono is also interested in a new drainage system. Evidently the city is concerned about water ponding on Livingston Avenue. This is a city matter relating to maintenance of a city street and is unrelated to a special improvements project which is proposed here as benefiting the neighbors. Secondly, with regard to Orono's own interest in draining water off of Livingston Avenue, it is the considered opinion of those opposed to this improvements project that the only reason the water doesn't flow off Livingston Avenue is that the earth has built up on Lot 17 as a result of the erosion after the grading work the Cuffs did which they then did not properly protect with seeding and planting. A small amount of grading from Livingston down the drainage swale would re-open the swale and allow the water to flow off Livingston Avenue. It is evident that the city r LINDQUIST cSc VENNUM i. k r i- !’ Orono City Council December 1, 1990 Page 4 should have acquired Lot 17 when it was offered by the county after the tax forfeiture for the city's own benerit in terms of drainage of Livingston Avenue, as well as the benefit it would afforded the conununity in using Lot 17 as a drainageway as Lot 17 had done in the past. The persons opposed to this special improvements project hereby give the city notice that they do now challenge the cprdering o,. the project itself, the number of persons who have signed the petition and sufficiency thereof any vote on the petition of i®ss than 4 affirmative votes, and intend to object to and fight t..e special assessment to relieve their property of such assessment. Where does that leave the city council? It leaves the city council in a position where the petition it has is insufficient to pass the improvement project on a 3 to 2 vote. Since the petition has far less than the needed 3 5% of footage, the pro;]ec requires 4 affirmative votes to order the project. Even if the city is successful in ordering the project, it will find that about 75% of the affected property owners are going to challenge the special assessments and will work hard not to pay those assessments. Are there any alternatives open to the Cuffs and/or the City or Orono to solve their respective drainage problems? The Cuffs do not have a drainage problem with regard to Lot 17 in the sense that when the bought it they knew that it was a drainage way, and also due to the fact that their lot has been and can be graded -o install a garage and a driveway to that garage while still maintaining the legal drainage swale which t.hey are obligated by Minnesota law to maintain. It is not necessary t.hat this pass through an underground pipe in order that legal drainage be maintained. Similarly, it is not necessary for the City of Orono s pu^oses that an underground pipe system need be installed. All that needs to be done is to grade Lot 17 to remove the earth which the cuffs have allowed to fall into the drainageway, preventing the natural drainage across Lot 17. The Cuffs are legally obiiga e to remove that dirt to allow the water to flow across Lot 17 as it always did. It is not necessary for Orono to have an easement across Lot 17 for the water to cross Lot 17, nor is it necessary for Orono to have an easement for grading or maintenance pu^oses in order to remove the soil that the Cuffs have illegally placed or allowed to accumulate in the drainageway. It is the Cuffs legal obligation to remove it themselves at their expense, though hi I i II II V III ■ liitti We*trMKIi LINDQUIST <Si VENNUM V 4 ' •. n. 5 >;•*-'.• tf'\ ■' .i ■ I •^ *.. Orcno city council Deceiacer 7, 1990 Page 5 under the present circumstances they night find it appropriate to work with the Orono with the idea that Orono might be willing to do the grading work without charging the Cuffs for it. All in all there seems to be a substantial misapprehension of the facts and the law concerning the drainage in this particular area. Upon review of this letter, the facts, and the law, I am confident that you will determine that this is not a good finally to restore the drainage way across their property so that ^he natural drainage may occur, also as the law requires. Very truly yours, LINDQUIST & VENNUM ..S Robert G. Mitchell, Jr. RGM/skr Enclosures cc:Glenn Cook Mark Bernhardson Jonn Gerhardson , Neighbors opposed to Cuffs' Petition I at liinti, hi ■i Tr 11 n rri'i n l.'tissSi:, ,T™' t:- t- ■ T, - 'V Hatch 13, 1991 Dear Orono Resident, This letter is just a reminder that the Navarre Heights storm sewer project public hearing will reconvene at 7:00 P.M, on March 25, 1991 in the Orono Council Chambers, 1275 Brown Road South. All persons wishing to be heard on this matter should appear at that time. If you can not appear and wish to comment please do so in written form so that your comments can be part of the public record. Any questions, please call me at 473-7357. John R. Gerhardson Public Works Director -t—- -- —• Mas • .. .. A.AS. ! • o o CITY of ORON ■ '-) -.-4,oN Municipal OfTWes Pfisl Office Bn\ ft6 CnstaJ Ba%. Minnesota 55323 March 13, 1991 mar 2 i Dear Orono Resident, This letter is just a reminder that the Navarre Heights storm sewer project public hearing will reconvene at 7:00 P.M. on March 25f 1991 in the Orono Council Chambers, 1275 Brown Road South. All persons wishing to be heard on this matter should appear at that time. If you can not appear and wish to comment please do so in written form so that your comments can be part ot the public record. Any questions, please call me at 473-7357. Sincerely, (U./f./C7^ John R. Gerhardson Public Works Director & w' L lC-i. I -J- U ^ ' , X XKO./ ^ J J ^ * V.: . A / i id^A/ ^ -'em w- '/VlAaW)NF7^7357 .FAX-47MJI0 y ___-,<7>7J9/ • rAA-*#J-WJIW / X .0 .. 1 LAW orriCESmCMAfVO SICGCL JOSIAH C. BRILL. JR JAMCS R. GRCURNCR GERALD s ourrv WOOD R. FOSTER. JR THOMAS H GOODMAN MICHAEL A HATCH K. CRAIO WILDFANG JOHN S. WATSON WM. CHRISTOPHER PCNWCLL SUSAN M. VOIGT KATHLEEN A CONNLLLY STEVEN L. SCHECHTMAN* ANTHONY J. GLEEKEL SHERRI L. ROHLF BRIAN E WEISBERG ROSEMARY TUOMY 1679 3-JW ®®"«CllM£niJ|IGSIEGEL. BRILL, GREUPNER & DUFFY. P.A. ^AR 2 5 199|^^MonoronMEPLvGROSSMAN. KARLINS. SIEGEL a BRUlSUITE 1350 lOO WASHINGTON SQUARE MINNEAPOLIS. MINNESOTA 55401 telephone I6I?I 139 7131 TELECOPIER 1612) 139 659' March 20, 1991 HAND DELIVERED H L GROSSMAN SHELDON O KARLINS •also AOMITTCD IN WASHINGTON MAR 2 1 1991 :•: The Honorable Mayor Peterson and Members of the City Council City of Orono P. O. Box 66 Crystal Bay, MN 55323 Re: City Council Agenda Items for Monday March 25, 1991; Navarre Heights Storm Drainage Project No. 89-2 The Honorable Mayor Peterson and Members of the City Council: O’jr firm represents Mark and Karen Cuff of 3572 Livingston Avenue, legally described as Lot 16 and 17, Block 3, Navarre Heights (collectively referred to as "Property"). Although this matter has been before the City Council many times, I think it is prudent to refresh the memory of the experienced Council members and inform the new Council members of the issues involved in this matter. The purpose of this letter is to set forth the facts supporting the Cuff's request that the City commence assessments to fund the construction of storm sewer improvements, which will alleviate water drainage problems in the Navarre Heights Neighborhood ("Project"). In 1982, at the suggestion of JoAnne Ellen Herr of the Orono City Council, Tom Jacobson former Orono City employee, and members of the City planning staff, Karen Cuff purchased Lot 17 from Hennepin County. Councilwoman JoAnne Herr, the planning staff and Orono city en” 'oyees made representations that Lot 17 was buildable and tl.-.^ there would be no problem in obtaining a building permit. Hennepin County was placing Lot 17 up for auction and it was the city's desire to have the Cuff's purchase the lot instead of a prospective r The Honorable Mayor Peterson and Members of the City Council March 20, 1991 Page 2 developer. The lot was undersized and any development would have required a variance. In order to avoid a variance application the City suggested that Ms. Cuff purchase Lot 17. Ms. Cuff decided to buy Lot 17, in part, because of the City's representations that the lot would be perfect for an addition to the homestead or for a garage, and that obtaining a building permit would not be a problem. At the time the city made its representations, City records regarding Lot 17 did not indicate that the Property was a drainage site for water run-off. The City has now apparently taken the position that the Property has always been considered a drainage area or natural waterway. The City has informed the Cuff's that a building permit will not be issued for the Property until the water drainage problem is cured. Accordingly, the Cuffs can neither expand their house nor build a garage on the Property . The drainage problem may be traced to the City's construction of the area's infrastructure (i.e. streets) and to the city's removal of a culvert under Livingston Avenue in front of the Property. The street in front of the Property became the lowest point in the surrounding area when the culvert was removed. As a result, water accumulates in the street and flows onto the Property. In January, 1989, the City's Public Works Department constructed a trench on the street between Lot 16 and Lot 17, 20 feet into the Property, in order to drain the low spot on Livingston Avenue. The trench caused further problems to the Property. The Cuff's Property has become the site for excess water run-off from city streets, seriously impairing the Cuff's use of the Property. The water drainage problem and the City's refusal to issue building permits have prevented the Cuff's from improving their existing homestead. Had Ms. Cuff been aware of the drainage problem and the possibility of not obtaining a building permit, she would not have purchased Lot 17. The Cuff's have made a valiant effort to work with the City to solve these problems. Pursuant to city procedures, the Cuff's submitted a written request seeking assistance in correcting the Property's drainage problem. At City Council meetings of February 27, March 27, April 24, and May 22, of 1989, the Cuff's request came before the City Council. During the time period between February and May 1989, the City -----------------------------------------------------------------------------------W..--.— r mm V. The Honorable Mayor Peterson and Members of the City Council March 20, 1991 Page 3 completed a feasibility study to determine the manner and costs associated with solving the drainage p»-oblem. The City's consulting engineers and architects completed a study, and proposed a storm sewer improvement project with a price tag of $30,250.00. The Cuff's were directed by the city Council to obtain the signatures of at least thirty-five percent (35%) of all property owners within the designated drainage district to consent to an assessment for the Project. It was the City's position, that without the consent of thirty-five percent (35%) of the Property owners, the City could not proceed with assessments for the sewer system project. At the May 29, 1990 Council meeting, the Project was tabled and the Council directed staff to continue to explore options to resolve the drainage problem. The city, at the May 29, 1990 City Council meeting, maintained its earlier position that it would "order the storm sewer project if 35% of the residents agree to sign a petition asking for the project." On August 9, 1990, the City received a 35% petition from the Cuffs. On September 24, 1990, the City Council gave City Staff the approval to bid out the Project. However, it was later discovered that the voluntary public hearing held on September 24, 1990 was flawed because the city^s notice read 7:30 p.m. and the hearing was held at 7:00 p.m. As a result, a new public hearing was scheduled for October, 1990. At the October, 1990 public hearing, the City Council heard testimony from the Cuffs and other adjacent property owners that felt the drainage problem needed to be solved. The Council also heard from property owners opposed to the storm drainage project and a few individuals residing on Togo Road (not within the proposed assessed area) concerned with their own drainage problems. The opposing neighbors made the erroneous argument that the Cuff's caused their own problem -- that it's their problem, and no one else should have to pay for a solution. At the October, 1990 meeting, the Council again failed to make a determination on the project. Instead, the Council directed the City Engineers to investigate whether the Project would exacerbate a drainage problem at Togo Road. The City Engineers concluded that the Project would not adversely affect the drainage at Togo Road. t.;. The Honorable Mayor Peterson and Members of the City Council March 20, 1991 Page 4 On December 10, 1990, the Council scheduled to make a final determination on the project. Alter no less than five meetings, the Council had all tht* Information it needed *.o ma.’.e a decision. On the eve of the Council meeting, the Counc.i.1 received a letter from Robert Mitchell, the opposing neighbors attorney. Although the letter was filled with the same unsubstantiated allegations the Council had previously heard, the council tabled the matter nonetlieless. Due to City-wide elections, and the parties' schedules, this matter will not come before the Council for a final vote until Mar„* 2‘j, 1991. It was my clients' hope that the dtainage problems would be remedied before their Property suffered further water damage. Unfortunately, during the Cuffs' quest to obtain approval for the Project, the Property has suffered severe water damage. In order to c iblish the cause and effect of the water damage, the Cuff retained a mechanical structural and geotechnical engineer. The engineer concluded that the basement structure of the Cuffs' home has suffered severe water-related stress damage. The engineer further concluded that the dra.inage is the result of surface waters and ground waters which result from the stream-like flow arouiid the house during periods of rain and thaw. The Cuffs are in the process of having their foundation repaired. The cost of the repairs exceed $15,000. The Cuff's have worked with the city to come up with less expensive solution to the drainage problem. The City has steadfastly refused to build a storm drain at its expense, or to alleviate the drainage problem on the Property by some other, less expensive alternative. The City's position lies in the face of its knowledge that the proposed storm sewer system will alleviate the drainage problem for the Cuff's Property as well as other properties West of County Road 19 and Noiv-h of County Road 15. Because the cost of the City's proposed sewer system is exorbitant, and bcy^r'J the Cuff's mear.s t«i pursue tnemselves, the Cuff's feel : t their only hope lies in the hands of the members of the City Council. At this time, the Cuff's rt est that the City Council vote to assess all property o lers witnin the drainage district and construct the proposed storm sewer system. We are aware that the City's histo»"* al position i* that all operty owner's must take care of individual flooding ;>ioblems themsc-ivcs. However, the City Council's decision in this case must take into account the unique facts J U’: x! [X ' .fe' i'’: The Honorable Mayor Peterson ^nd Members of the City Council March 20, 1991 Page 5 in this case must take into account the unique facts surrounding the Cuff's purchase of Lot 17, that fact that the drainage problem affects other property owners as well as the fact that the city added to the drainage problem. The Cuff's problem warrants an affirmative vote to their request . We ask the city Council to vote in favor of proceeding with the Project as it will not only prevent further problems for the Cuffs, but will alleviate a drainage problem in the entire drainage area set forth by the city's engineers and architects. We appreciate your consideration. Respectfully yours, I Q ■ ^icckct cc: '^-M^rk and Karen Cuff Anthony J . cdeeK J 1 ’■-W W fM tl »J • ‘K 1 ^01111101^ MEEflNfi'MINUTES OF THE REGULAR ORONO COUNCIL MEETING ■■■111 HELD MARCH 11, 1991 NAM 2 9 19|| ROLL CALL: The Council met on the above date with the following, present; Mayor Barbara Peterson, Councilmembers J. Diann Goetten, Edward Callahan, Gabriel Jabbour, and Mary Butler. T- following represented the City Staff: City Administrator Ma..v Bernhardson, Building and Zoning Administrator Jeanne Mabusth, Public Works Director John Gerhardson, City Clerk Dorothy Hallin, City Attorney Thomas Barrett, City Engineer Glenn Cook, and City Recorder Laurie Scheffler. Mayor Peterson called the meeting to order at 7:00 p.m. (il)OATH OF OFFICE Dorothy Hallin administered the Oath CounciImember Butler. Office Mayor Peterson welcomed Councilmember Litler personally, and on behalf of the Council. (#2*)CONSENT AGENDA Goetten requested the removal Agenda. of item #24 from the Consent Mayor Peterson stated that she too wished to discuss item #24, and requested that item #23 also be removed from the Consent Agenda. It was moved by Goetten, seconded by Butler, to approve the Consenr. Agenda, with the exception of items #23 and *24, which were removed and discussed in the seq >ence shown on the Agenda. Motion, Ayes-5, Nays-0. Motion passed. (#3*)APPROVAL OF MINUTES It was moved by Goetten, seconded by Butler, to approve the Minutes of the Regular Council Meeting held February 25, 1951. Motion, Ayes-5, Nays-0. Motion passed. PARK COMMISSION COMMENTS: Park Commissioner, James Gilbert, was present for the purpose of discussing another item on the agenda. Mayor Peterson asked Gilb'^rt if he wished to say anything on behalf of the Park Commissio.:. Gilbert stated that people from the Community have begun attending Park Commission meetings on a regular basis. He said, "It is the consensus of the Park Commission that we could perhaps attend two or three Council meetings a year to keep Council apprised of our efforts. The Park Commission is currently trying to coordinate efforts for a bike path with Hennepin County and the State. There has been quite a bit of support from the Orono residents in this regard." - 1 - L/iTlIMjnMIOJORONO COUNCIL MEETING HELD MARCH 11, 1991Mt eSAAII ON COMMENTS CONTINUED _ _ ^ ^eterson thanked Gilbert for providing a brief update of the Park Commission's activities. She informed Gilbert that it is the intention of the City Council to schedule an April or May meeting with the Park Commission. PLANNING COMMISSION COMMENTS: ■Planning Commission Representative, but had no comments. Sara Moos, was cresent. PUBLIC COMMENTS: Curt Qjady stated that he had read an editorial in the paper regarding the City of Orono merging with the City of Long Lake. He said, "I hope the Council will consider this seriously, although I believe that Orono has enough problems of its own without inheriting those of the City of Long Lake." ZONING ADMINISTRATOR'S REPORT: (#4)ZONING FILE #1497-TOBERMAN PROPERTY 1960 SHORELINE DRIVE CONDITIONAL USE PERMIT Jim Gilbert, Attorney, was present on Mr. Toberman's behalf. Bernhardson provided Counc «ith a brief history of the activities and issues involved w* this pioperty. He said, "Council at thei.v November 1990 meeting voted to conceptually deny the Conditional Use Permit, based on their belief that there was a lapse in the non-conforming use. Mr. Gilbert's position is that his client did not voluntarily abandon the use and would like a re-instatement of that use. It is that issue that is before Council this evening. It is my understanding that the City Attorney received an Affidavit of Gerald Toberman from Mr. Gilbert just this afternoon." Barrett confirmed that he had received a copy of Mr. Toberman's Affidavit, which states the facts surrounding his efforts to continue the use of the property as granted in the Conditional Use Permit. Mayor Peterson stated that, based on the information received from the City Attorney, it seems that the City is in a position 'here it is compelled to grant the use to continue. Barrett stated that his legal opinion is based on two elements. He said, "If Council finds facts which support a position that the Conditional Use Permit was not voluntarily abandoned, then you would be well advised to allow the Permit to be reinstated for a specified period of time. If, on the other hand. Council determines that for reasons within Mr. Toberman's control he decided not to voluntarily proceed with the business. - 2 - I k. I. iii i ■ ■ — I’- I ■ ORONO COUNCIL MEETING HELD MARCH 11, 1991(#4)ZONING FILE #1497-TOBERMAN CONTINUED then Council would be a position to deny the continued use of this property." Mayor Paterson suggested that it raay be appropriate to allow the use to continue for an additional six months. She said, "My reasoning behind the six months is that it would allow us to see whether something will happen during the boating season. If the property is going to be used, I should think something would occur within the next six months." Goetten stated that she did not approve of granting the Conditional Use Permit for a one year period of time. Jabbour expressed concerns about Mr. Toberman being in a position where he is forced to operate a skeleton business, just for the sake of meeting the conditions of the Conditional Use Permit. He said, "I do not think the City's interest would be well served by a business that is there one day, cone the next. Mr. Toberman is obviously trying to do something with the property. I think the City should work with him to make sure that the best interest of the City is served. I would like to know what circumstances approved in the 1987 Conditional Use Permit changed so that Council denied renewal of the Permit in 1990. Mr. Toberman made improvements to the property, as he was required to do under the conditions of the 1987 Conditional Use Permit." Barrett replied, "The technical question is whether the City is required to grant yet another renewal of the Conditional Use Permit, once the one year time period had expired. Mr. Gilbert responded to Council's position in the Fall, of 1990, wiuh some case law unfamiliar to ma, because it was derived from another state. That case law examines the issue of voluntary versus involuntary abandonment of the use. In view of the investment made by Mr. Toberman, I felt that to be persuasive case law. I would recommend that should Council agree to grant an additional period of time, that it be established with the applicant's understanding." Butler asked if the request before Council this evening includes the servicing of boats, as well as the other uses granted in the 1987 Conditional Ufse Permit. Barrett replied, 1987 Conditional Use place." ■'The issue before Council is whether the Permit should be allowed to remain in Butler said, "Historically, the terms of a Conditional Usse Permit state that there is a ono-year time period, and if the use is not exercised within that period, it is lost. It seems to me - 3 - iWinmJiaittiB.Vrnih t n h fPi ^ ' ■■■:r • ORONO COUNCIL MEETING HELD MARCH 11, 1991 (14)ZONING FILE #1497-TOBERMAN CONTINUED that a building, heavily advertised as being for sale, is not tne basis for a new business by the current owner. After reviewing the material on this matter, it seemed to me that if the Conditional Use Permit had expired, the issue of renewal was a moot question.” Barrett stated that his first opinion concurred with the comments raised by Butler, but that the case law introduced by Gilbert put new light on this issue. He said, "In my opinion, the State Courts would consider that case law. The points raised by Councilmember Butler may in fact support a position that abandonment was voluntary. The facts that Mr. Gilbert discussed with me indicate it was involuntary because of the low level of the lake." Butler stated that she would be receptive to such rationale if in fact the business had ever started. She said, "You cannot attract business with an empty building." Goetten statad that the City has trieo to work with Mr. Toberman on this matter. She said, "It seems that all of our efforts were for nothing because of the pending legal issue. If we are in fact in a position where w-a have no choice but to approve the renewal, then I thinx Council should consider attaching specific conditions to our approval. If the business fails to meet those conditions within a certain period of time, then I think we would have sufficient grounds for disallowing any additional requests to renew the Conditional Use Permit." Callahan stated that the reason for the 1987 Conditional Use Permit was because Mr. Toberman intended to rent the building to someone else. He said, "Mr. Toberman did not intend to establish a business on that premises himself. The person that was going to rent the building had a business connection with Mr. Toberman. There has not been any consideration on the part of Mr. Toberman to sell boats from that location. The person who wcnted to rent the property for that reason, abandontjd the idea, and consequently let go of the property. Mr. Toberman m.ade the improvements to the property based on the representations of tne individual wishing to rent it. At first Mr. Gilbert informed us that the property had not been abandoned, because meetings were periodically held there. In my opinion, the use was voluntarily abandoned. The impetus for renewing the Conditional Use Permit was that Mr. Toberman had a buyer, Morrie Wagner, for the property across the street and wished to tie 1960 Shoreline Drive in with that business. I do not btalieve that 1 960 Shoreline Drive will support commercial use, and should not be joined with the marina across the street. In my opinion, the permit should be denied." - 4 - ORONO COUNCIL MEETING HELD MARCH 11, 1991 k r (#4>i!;ONlNG FILE #1497-TOBERMAN CONTINUED Bernhardson noted that the aspect of servicing boats was introduced with the a plication submitted last Marcn. He stated that the applicant is now requesting only the boat and nautical sales business, as requested in the 1987 Conditional Use Permit. Jabbour recollected that there had been a pre/ious request to sell fishing boats from this property and that it had been denied on the Planning Commission level. Mabusth explained, "The request involved an intense, multiple use of the property, including not only fishing boat sales, but also fishing paraphanalia and bait, as well as food. It was the intensification of the use to which the Planning Commission objected. I believe the application was vvithdrawn before Council had an opportunity to review it." Mayor Peterson asked Gilbert if regarding this issue. he wished say anything Gilbert stated that Mr. Toberman did have this property potentially sold to Morrie Wagner and had applied for an expanded use of the property in January, 1990. He said, "The expanded use included boat servicing. We are willing to withdraw that request tonight. W-» received a double negative on this property in that we were first denied the expanded use, and, while in the process of reviewing the application for e.:panded use, the City determinea that there may have been a lapse of use. The City was initially trying to dany any commercial use of this property. Councilmember Callahan's statements regarding the history of this property were, for the most part, correct. In 1937, my client was granted a Conditional Use Permit from the City, which included a condition to make a number of improvements. Mr. Toberman completed all of the improvements set forth in the Resolution granting the Conditional U.se Permit, and paid approximately $70,000 to do so. Mr. Toberman was hopeful that the former owners of S.ailors World were going operate the place. As you recall, 1937 was the first year of the drought for Lake Minnetonka. The boat industry was devastated, and the people from Sailors World decid.jd not to go ahead with their plans for the property. In 1988 and 1989, the economic conditions surrounding Lake Minnetonka did not improve, but in fact worsened. My client owned five other marinas on Lake Minnetonka, three of which have gone back to foreclosure. This marina is in bankruptcy, and the other is barely holding its own. There were other boat sales and nautical shops within the City of Orono that also failed during the same period of time. T:ie boat sales and nautical shop associated with the Maxwell Bay Marina had no sales during 1988 or 1989, and went through bankruptcy last year. My client owned the Tonka Bay Marina, but had another tenant, Erickson Marine, running the business. Erickson Marine - 5 - >> fc- ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#4)ZONING FILE #1497-TOBERMAN CONTINUED is located in Hastings and has been a large boat operation for decades. Tney had initially wanted to do business on Lake Minnetonka, but in 1938, they zoo decided that tne boat industry in this area was depressed, and moved off of the Lake. There is economic stress here, and conditions beyond my client’s control. that prevented him from securing a tenant for this property After Ccjuncil's conceptual denial of this application, I requested time to more legal research. I found cases around the Country, including the States of Illinois, Wisconsin, Kentucky, Louisiana, and Indiana, where the law states that when there is an involuntary cessation of a conditional use, that it is not grounds for denial of the continued use. It is our position that the economic climate maae it impossible for my client to use that property pursuant to the Conditional Use Permit. There was no demand for such a business. Today, as a means of compromise, we would be willing to revert to the 1987 permit, and abide by the terras and conditions as stated therein. If we cannot meet those conditions within the next year, we would not seek renewal once the permit lapses. Tne lake has improved, from both a level standpoint and Eurasian Milfoil control. With Bankruptcy Court approval, the marina on Shoreline Drive has been sold to Morrie Wagner. We have no buyer for the 1960 Shoreline property, and if it is not resold, my client is planning on starting a boat sales and nautical shop himself." Mr, Gilbert distributed a copy o'; Mr. Toberman's Affidavit tvo each Councilmember. Callahan stated that Mr. Gilbert's arguments indicate that though there was no actual business conducted on the premises, Mr. Toberman had intentions to do so. Callahan questioned whether the City would have to continuously approve renewal requests each year based on Affidavits from Mr. Toberman stating that he intended to open a business. Gilbert stated that his client is willing to compromise with the City by asking that the Conditional Use Permit be extended only one more year. He said, "If Mr. Toberman cannot get actual use within the next 12 months, we will waive whatever legal rights he has." Callahan asked if the cases cited as examples by Mr. Gilbert involved businesses that were already functioning and were then stopped for economic reasons. Gilbert replied, "Yes, a lot of them are that way." Callahan said, "The examples do not invoive properties where the use was never started.' - 6 - I s'- ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#4)ZONING FILE #1497-TOBERMAN CONTINUED Gilbert replied, "I did not tocus on the issue as I did *iot see it as being relevant since we did have a Conditional Use Permit. Mr. Toberman invested $170,000 in this property to run that business, pursuant to the Conditional Use? Permit granted by the City.” Goetten asked Barrett what the City could do to put itself in a position where it would not have to grant yet another renewal if nothing more occurs on the property than good faith efforts to start a business. Barrett replied, "I would first rely on the statement made by Mr. Gilbert, pertaining to waiving the legal right to renew the use after a one year period. You may wish to include such language in your approval." Gilbert said, "The legal rights would be waived unless a use was started within the next 12 months." Barrett stated starting a use. that ho was not sire what constituted Goetten agreed that attempts to start the use have occurred in the past and gone nowhere. Butler said, "Attempts to start a new business did not go beyond physical improve *?nts to the property. The property was never open for business. Tne building has remained empty." Jabbour statad that based on the information provided by Barrett, there seems to be a legal position for Mr. Toberman. Ha said, "I do not believe it is wise to put the City in a position where it may be required to spend money litigating this matter. I think we should define what in our mind constitutes the starting of a business. I do not believe that preparing the building and attempting to secure a tenant constitutes starting a business." Goetten expressed concern for the safety aspect of using the property. She stated that it is likely, no matter how the property is used, that there will be people crossing Cou.nty Road 15. Jaobour added, "There is to be absolutely no crosswalk." Barrett suggested that if it is Council's intention to grant the renewal, that they direct Staff to provide some criteria that will constitute the starting of a business. He said, "I believe the criteria should involve the purchase and availability of a certain level of stock, regular business hours, regular sales - 7 - -tx 1V. ■ --— t 1 - Ik-'b t ti ..< ■ tl ftr.1ltv k • ri. li H S' ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#4)ZONING FILE f1497-TOBERMAN CONTINUED personnel.” It was moved Goetten, seconded by Jabbour, . conceptually reconsider the direction of denying the application to renew the 1987 Conditional U.se Permit/Variance. Scaff isCO renew une - - - - - - - - ^ • uudirect6d to prepare an appropriate resolution incorporating the conditions of the 1987 C.U.P., a= well as the concerns and objectives raised by Council with respect to granting approval or the Conditional Use Permit for 1960 Shoreline Drive for one year. Jabbour suggested that the conditions should be discussed with the aoplicant so there is no question of what the City expects. Callahan stated that the resolution should include language which prohibits cornecting the use of 1960 Snoreline Drive with the marina across the street. Motion, Ayes-j, Mayot Peterson and Callahan, Nay. Motion passed. (#5 a #6)ZONING FILE #1493 & #1570-CHUCK DOtWEY 2665 CASCO POINT ROAD VARIANCE/CONDITIONAL USE PERMIT RESOLUTION #2934 Mr. Downey was . jsent. Barnhardson reviewed the information pertaining to M.. Downey's applications s provided in Jeanne Mabusth's memo dated March 6, 1991. He oted that the Plann:ng Commission had recommended approval of both applications. Mabusth used sketches to show Council what had been, and is now, proposed for the Downey property. She stated that the Planning Commission had rejected Mr. Downey's proposal for tiered j-Qtaining walls because it was too intense and did not address the erosion problems. She said, "Glenn Cook and I net with Mr. Downey on-site in September. We assisted him with preparing an amended proposal. As a result of the amended proposal, hardcover will bo reduced approximately one percent within the 0-75' setback area. In the 75-250’ setback area, there is also reduction in hardcover. The survey provi led for this property in 1982, did not include landscape areas with underlying plastic. Wht3n the City granted approval of a setback Variance for the garage, it also asked that the gravel area remc..n for backing out. The gravel and land' areas were not included with the final hardcover calculation-. The existing hardcover toda^ is 59%. Mr, Downey is proposl*ig to replace a portion of the lakeshore stairs, at a thrr<^ foot maximum width, which will also result in a reduction of the hard over." Mayor Peterson asked Mabusth if the dack on the lakeside of the boathouse existed in 1982. Mabusth replied, "Yes." - 8 - ' unwMkCfif w ^ MMa'ii d... .tail ■ m ft r m«ia ... A- . 5 L ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#5 S #6)ZONING FILES 11493 ft #1570-DOWNEY CONTINUED Callahan a^sked M.ibusth to show what areas were grass in 1982. Mabusth showed the areas that a*e grass. Butler asked if the grass on the hill is mowed. Mabusth replied, "Yes, the grass is mowed, though it is not easy. Mr. Downey first proposed the three tier plan because it would have made yard maintenance easier. However, the plan did not resolve the erosion problem." Goetten asked Cook if the revised retaining walls engineering standards. meet Cook replied, "Yes. VI:; always leit that the lower v;all is necessary to save the bank aid the tree. We did have concerns regarding the upper wall and discussed them with Mr. Downey. We are concerned about the ability of the upper wall to contain the water running off the wall if the drainage pattern is changed. The property owner has agreed to watch the situation and take care of any problem that may arise." Goetten asked if Mr. Downey's neighbor is aware of the plans for this property. Mabusth stated that the neighbor has joined with M,:. Downey in an attempt to solve the erosion problem. Downey confirmed Mabusth's statement and added that he will assist with a project to change the direction of his neighbor's gutters so that drainage occurs to\/ard the street rather than the lake. Downey said, "I did not have any erosion problem until the City required the Holzers, previous owners of the neighboring property, to remove their retaininn walls. There are plans on record with the City showing a swaic that was to be constructed, but never was." Mr. Downey distributed pictures of his and the neighbor's property. Jabbour asked the City Engineer if vegetation is ever considered as a method of controlling erosion. Cook replied, "In this case, only a retaining wall will provide erosion control along the bottom of the yard. The upper retaining wall could perhaps be substituted with ground cover." Butler asked if t.he new upper retaining wall would align with the existing stone wall on Mr. Downey's property. Mr. Downey replied, "We intend to start the new section of 9 - Jtflw tf —J l''- I- ORONO COUNCIL MEETING HELD MARCH 11, 1991 k^. (#5 & #6)ZONING FILES #1493 & #1570-DOWNEY CONTINUED wall where the existing section stops. Tne walls together." will come Bernhardson noted that the after-the-fact lakeshore setback Variance, hardcover Variance, ana Conditional Use Permit have been combined and addressed in one resolution. Mayor Peterson asked if the resolution included language pertaining to the after-the-fact penalty fees. Mabusth fees, ar. Commissi need for v replied, ’’Yes, the resolution does include penalty /.ended by the Planning Commission. The Planning not feel that t.he property owner addressed the ces in a timely manner." Jabbour asked if Mr. Downey was the owner of the property in 1982 when the garage was constructed. Mabusth replied, "'Yes, he was." It was moved by Butler, seconded by Jabbour, to adopt Resolution #293^, as presented. Motion, Ayes-5, Nays-0. Motion passed. (#7)ZONING FILE #1609-ALICE BROCK 2780 SHADYWOOC ROAD VARIANCE RESOLUTION 12935 Alice Brock was present. Bernhardson reviewed the issues involved with this application as set forth in Jeanne Mabusth's February 13, 1991 memo. He stated that the Planning Commission recommended approval of th^ after-the-fact deck, but recommended that a stairway be us n to exit the second floor of the house rather than a catwalk. Goetten stated that in this c/.se, it would not be appropriate to charge a penalty fee for the after-tho-fact nature of the application. She said, "From what I have read, Ms. Brocx has tried to make a good faith effort to resolve the situation." Goetten indicated that she would not approve a though she did not object to Ms. Brock's request to additional exit from the house in the event of fire. catwalk, have an Jabbour said, "The City is in the process of reviewing the Issue of eaves and decks as hardcover. We a^e trying to determine the degree structure can protrude outsi^v of the house, at a certain elevation, without b£,n. ne parameter , •.'.xdered - 10 - -t. -r-r : ■ ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#7)ZONING FILE 11609-BROCK CONTINUED hardcover." Brock stated that s!ie has no intention of extending the width of the catwalk beyond the eaves. She said, "The catwalk will bs completely under the eaves. No water would be diverted in any way more than it is now." Goetten said, "The catwalk may or may not ba considered hardcover, but certainly would be structure." Ms. Brock stated that she did not understand the issue of structure, but added that she had installed gutter to the side of the house where she is proposing to locate the catwalk. She added that her neighbors preferred to see a catwalk rather than Mayor Peterson said, "If I understand this correctly, Alice is asking for a second exit from the second story of her house." Mabusth said, "That is correct. Tne problem is that the sliding glass door, also located on the second story of the home, freezes during the winter. The only egress from the second floor bedroom is via the interior stairs on the first level. The house was constructed prior to the Building Code requiring a minimum size for bedroom windows for the purpose of providing egress." Mayor Peterson stated that Ms. Brock entry home. She asked if the City would h? for everyone in Orono owning split entry have stairs coming from their second level. a normal split ■ .:g a precedent »*y homes to Ns. Brock said, "My windows do not mt squired size. Even if I could fit through the window, it w> an eight-foot drop to the ground. It may be possible for me to drop eight feat* but I would not ask my mom or anybody else her age to do that. I don't mean to go on about the windows, but after the Planning Commission made such a suggestion, I have to make a point." Mabusth said, "It is doubtful that the City would consider four foot eaves at an elevation of 16 feet, as hardcover. Staff has not been including eaves as hardcover. There was a time when eaves at more than a foot and half width were considered hardcover.* Callahan asked Ms. Brock whether it would be possible to force open the sliding glass doors in the case of a fire. Brock stated that due to the size and weight of the doors, she could not force them open. Goetten stated that there should be a safe exit from the - 11 - . c-f.ter m: P:% I®. W-'I r*-“ > '* V 'I U'r-j-‘. ■ 0K, :■•^m.'Ill'' anyi-fty ik-.5pv. P'" ORONO COUNCIL MEETING HELD MARCH 11, 1991(#7)SONING FILE #1609-BROCK CONTINUED second level without the need to force open a door. Butler questioned whether the doors could be freezing as a result of the furnace not functioning properly. ■f, Brock advised that she had the furnace checked by a reputable heating engineering firm and they indicated that the furnace is operating to its fullest efficiency. Butler asked whether a catwalk structure would provide a safe method of exiting the property. Brock explained that the catwalk would be constructed with the same degree of supports and footings as a full scale deck. Jabbour asked what the total square footage of stairs would be compared to the square footage proposed for the catwalk. Nabusth replied, "The stairs would be approximately 50 and the catwalk would be 195 s.f.” s . f. Jabbour stated that he agreed with Goetten regarding the after-tho-fact penalty. He said, "I had an opportunity to check on Ms. Brock's builder and found that he is in fact out of business." moved by Mayor Peterson, seconded by Goetten, to adopt Resolution #2935, as amended, approving the after-the-fact deck and a stairway, not to exceed 50 s.f., rather than a catwalk. Further, the penalty fees normally charged for after-the-fact applications shall be waived in this case. Motion, Ayes-5, Nays-0. Motion passed. (M)JOINT USB DOGE LICBH8BS Bernhardson presented Council with eight joint use dock licenses for their consideration and approval. He said, "I would like to request that the license for Sandy Beach be removed from the list at this time. The City is considering the initiation of liasardous building proceedings for some of the structures on this p2>operty. That may have an impact on the number of slips that can be allocated to that property. We will bring that application back for your consideration at the March 25th Council SMeting.* It was moved by Butler, seconded by Mayor Peterson, to adopt Resolutions #2936, #2937, #2938, #2939, #2940, #2941, and #2942, approving Joint Use Dcjck Licenses for Navarre Cove, Rhode/Fnlow/Lindahl, Victoria Estates, Walters Port, Minnetonka Power Squadron, Foxhill Homeowners, and Forest Arras, f•spectively• The application for Sandy Beach is tabled until - 12 - 1ORONO COONCIL MEETING HELD MARCH 11, 1991(#8)JOINT USB DOCK LICENSES CONTINUEDMarch 25, 1991. Jabbour asked whether th'» owner of Sandy Beach has been notified of the City’s intentions. Bernhardson stated that notification had not yet been given, but would occur shortly. Motion, Ayes-5, Nays-0. Motion passed. ENGINEER'S REPORT: (#9*)CHANGE ORDER •2-PUMPHOUSE #3 It was moved by Goetten, seconded by Butler, time extension of the completion date for the Project from December 15, 1990 to May 15, 1991, for substantial completion and site grading and landscaping to be extended to June 15, 1991. Motion, Ayes-5, Nays-0. Motion passed. to approve a Pumphouse #3 f’H*' K ■ (#10*)PAY RBQOBST fS-PUMPHOUSE «3) It was moved by Goetten, seconded by Butler, to approve Pay Request #5 for Pumphouse #3, in the amount of $5,225.00, payable to Richmar Construction. Motion, Ayes-5, Nays-9. Motion passed. NATOR/COONCIL REPORT: OTHER Mayor Peterson stated that she, and hopefully the Council agreed, to reinstate the article in the newspaper with a revised title. Council agreed that printing of articles, entitled "Coming from the Orono Council Chambers**, rather than '*Mayor*s Article’*, should resume. M.. Rosemary Schauer stated that submission of the articles to the "Laker* should be handled in the same method followsd for press releases. , With regard to the publishing of a City Newsletter, Mayor referred Council to a sample prepared by Sherokee Use. She asked if Council would give this idea some consideration over the next tvio weeks and be prepared to offer comments and suggestions at the March 23th Council meeting.ife:-*.Goetten asked whether consideration is still being given to publishing and distributing a newsletter prior to the upcoming Town Meeting. Jabbour said, "It was my understanding that we were first going to find a person interested in doing a newsletter, and then determine how much it will cost the City to do this. 1 would like to know how Sherokee*s involvement came to be." Mayor Peterson replied, "Sherokee*s involvement is not official. She volunteered to provide us with a format to get an - 13 -mu- A. r^r w, ' •fvr. *" ’J;. •' If-' ;V;. ■■• i'V’■ t •' . ft'. p- P-ift/r..' Wfi t * ••“ ' ■*• ., f- OROMO COUNCIL MEETING HELD MARCH 11, 1991 HAYOR/COUNCIL REPORT-OTHER CONTINUED idea of how a newsletter might appear, and the kind of items we may wish to include." Sherokee said, "I volunteered to put something on paper as a starting point to give you a visual concept of a newsletter. I would be happy to assist the City with this project, if Council would like me to do so." Council thanked Sherokee for her efforts and interest. Mayor Peterson ^ .ated that it wi.U be necessary to determine what the approximate costs of publishing and printing a newsletter would be. we need to agree on how often the publication should be distributed. Butler suggested sending the newsletter out with the sewer and water bills. She said, "The City has explored the aspects of sending out a newsletter in the past and found it to be an venture. Everyone that started the pt.ocess s »e bsst of intentions and good faith, but found that it was too costly to produce and distribute one piece of paper, as opposed to using the press. I think the trade-off has been the Mayor s Report published in as many of the local newspapers as possible in order to get the most exposure for the least amount of taxpayer's dollars." Goetten agreed with Butler. She said, "Though I have not been in favor of the cost for producing a newsletter. I feel that communication between the City and residents over the next few years is vitally important. It seems that not everyone gets the paper, and those that do not are not informed. We thought we would try a newsletter to see if it helps. If we have someone willing to volunteer their efforts in preparing a newsletter# that should make the project more feasible." Bernhard son stated that he would provide Council with a map depicting the areas covered by the "Laker", as well as cost estimates for mailing a newsletter. He aaid. "The bills are not all sent out at the same time and the septic bills only go out once a year." Mayor Peterson stated that she would like to have some method of informing the residents of the need for building permits, which may, in turn, reduce the number of after-the-fact applications. Jabbour stated that he had spoken to a gentleman who did not understand how the City could inform him, through the mail, that he needed a dog license, but could not tell him that the City was ready to spend tnoney on a new facility. He said, "Because of the - 14 - - v '"'' ■■ ORONO COUNCIL NEBTING HELD MARCH 11, 1991 HAYOR/COUIICIL REPORT-OTHER CONTINUED particular issues facing us, vr* nsed to k.^ep the residents informed all along the way. I do not think it is in our best Interest to drop all of the information pertaining to an issue on the residents at the last minute. It may cost the City approximately $2,000.00 to print and mail a newsletter. I have concluded that there are many people who do not read the newspaper." Butler and Mayor Peterson agreed that some people never read the newspaper, and would probably not read a newsletter. Curt Quady stated that he liked the idea of a newsletter, even if it cost the City some money to do. He said, "The Minneapolis newspapers do not ever have information about Orono. Somehow, the City has to have more communication with the residents.” Mm Callahan stated that he, personally, is unlikely to read a newsletter. He said, ”1 am almost certain that even if we distribute a newsletter to the residents, there will still be people who will claim to be uninformed. I do not oppose the intent of sending out a newsletter, but question whether it will have the impact for which we are hoping." (tlDTONH NEBTING Goetten suggested that something be d>^ne to inform the residents of the purpose of the Town Meeting. She said, "So far, I have received a number a rails from people who think this meeting is for the purpose of discussing Highway 12.” Mayor Peterson stated that she v;as concerned about the 'iMdk ife' impression being formed by the residents of what a town meeting should be. She asked Butler if she could provide a definition of * t»n> Mating. Butler replied, "You could compare a town meeting to the public comment section on the Council agenda. If a topic is already being discussed in some other forum, it will not bo discussed at the town meeting. If people want to know about Highway 12, there are specific meetings held for that purpose. Issues such as hardcover, the length of time to process a zoning application, how to better our communication with the residents, and lakeshore protection policies, should be discussed at a town meeting. If a town meeting does nothing more that make five people aware of the dangers of lawn chemicals on lakeshore yards to the point where they cancel that service, it would have served its purpose." 0m ■ Jabbour added, "Opinions about recycling and clean-up days would be appropriate to discuss." P*' mm ■ - 15 - m OROHO COUNCIL MEETING HELD MARCH 11, 1991 CouncU could diplcatlcally handle those people at the meeting that wish to discuss issues such as Highway 12• > t Butler suggested pceparing a specific agenda for the Town Meeting, and publish it prior to the meeting. She suggested that at the same time, language should be published specifically •^Ating what topics will not be discussed. X'Sherokee Use suggested that the article in the paper provide information telling people what they cm do to get a specific topic included on the agenda. •« ^ '0r[ i-t: Jabbour stated that the City must do something to inform first time Orono residents of what they can and cannot do with their property. Sara Moos suggested that the City attempt to invite area realtors to the meeting when the agenda includes topLts such as hardcover, that would be beneficial for them to know when selling property in Orono. 0i:" . W;Council agreed with Moos. Mayor Peterson asked council if the Tnwn Meeting should be scheduled later than April 6th. in. With regard to Staff members that should be present at these meeting*f Butler suggested that all staff members exposed to the public should attend. mm'Bernhardson stated that he would bring this issue back for Council’s consideration at their March 25, 1991 meeting. ^V-v. (fl2>JOINT COUNCIL • PLANNING COMMISSION MEETING Butler stated that she did not object to the idea of such rVr^"v;t. facility, not public. I think the City could be accused o. holding a closed meeting if it is held in this location. Goetten asked the City Attorney for his opinion of what constitutes open and closed meetings. m: ii# «■ Barrett replied, "It seems to me that key is that the public be allowed access to whatever facility is chosen. I cannot state at this point whether the facility has to have a designation as beind a public place, rather than private. I would have to research that a.ipect. I did not bring this matter to your attention, because it was my assumption that the City would rent - 16 - */‘r- ■i f),v5:?;'s4 "1 m-. ''.r ». ,■ . ORONO COUNCIL MEETING HELD MARCH 11, 1991(#12)JOINT COONCIL/PLANNING COMMISSION MEETING CONTINUEDthe Lafayette Club for this purpose, thus allowing public access. Jabbour stated that he would not want to hold the meetings at a place where the public feels intimidated to attend, even if it is legal to do so. It was agreed that Council would hold a breakfast meeting with tha Planning Commission at 9:00 a.m. on Saturday, April 20, 1991, at a place to be determined later. It was also agreed that Council would set a time and date for a breakfast meeting with the Park Commission at a later time. Butler asked the City Attorney for his opinion regarding the need to have someone present to take minutes at such meetings. Barrett stated that he would research that issue, in addition to the private/public building, and provide Council with information at their March 25, 1991 meeting. (#13)PLANNING COMMISSION APPLICANTS Bernhardson presented Council with letters of interest received in response to the advertisement placed in the paper. He asked Council to consider whether they would like to send the letter, also presented i.n draft form this evening, to the applicants. Mayor Peterson asked Staff is they have received any notification from the tv/o Planning Commission members whose terms are expiring. Nabueth replied, "They have submitted written letters. Mayor Peterson asked Council if they wished to propose any revisions to the draft letter. Goetten replied, **I want to make sure that everyone applying understands the responsibility that is required with this position. Tne Planning Commission does not just hold meetings once a month, there may be additional meetings. I believe I can speak for the Council when I say that we would like to have the Planning Commission more involved with the City issues.” Jabbour stated that his interest in holding a joint meeting with the Planning Commission is to discuss with them what their role should be. He said, "I want to be sure that the Planning Commission members understand their role and are willing to commit their time and energy to fulfilling that role. The ad in the paper did state that th& Planning Commission meets once a month and that may give the applicants the wrong impression.” - 17 - —.. . . r ^ ■' ;<■■ I r:- -L- ■1.' & K it*-- r-’v if'^:-\r._ iP?'-:MA- wV *-'►>■" %■?•' ■ If'm- Ac:' Ii|^ |P5-- h'A. ^y!'A: ■ ORONO COUNCIL MEETING HELD MARCH 11, 1991(#13)PLANNING COMMISSION APPLICANTS CONTINUEDMayor Peterson asked Btirnhardson to include language in the letter that will provide more clarification as to what will be expected. Goetten suggested that Council miy wish to consider a one-year probation period for newly appointed Planning Commission members. jabbour and Butler stated that Planning and Park Commission members have the option of resigning at any time. Goetten said, "I could see where people may not resign, but would just not do the work necessary for them to do." Butler asked if there is still a provision in place which states that anyone missing three meetings will be asked to discuss their commitment to the position. Bernhardson stated that such a provision is still in effect Callahan stated that it appears the Council may wish to change the role of tho Planning Commission. He said, ”lf that is ^be case, it would be wise to decide what that role is before an a'^'pointment is made." Council agreed with Callahan. Jabbour indicated that he has no real desire to change the role of the Planning Commission, but rather to be sure that the meisbexs are fulfilling the responsibility they now have. In the past years, the Planning Commission has just been a step in the process. I think the Planning Commission members are very capable and devoted. The Chairman has been there ten years. In my opinion, they are not being used to their fullest potential. Some of the members are excited and anxious to take on additional work. I want to be sure that those who viish to do the extra work are not being hampered by those that have no such interest." Mayor Peterson asked that Council contact Nark prior to the March 25, 1991 Council meeting to relay their thoughts and ideas regarding the role of th£; Planning Commission. Goetten suggested that the Planning Commission be asked how they perceive their role. Mayor Paterson asked Bernhardson to have that question included on the Planning Commission's March 18, 1991, meeting agenda. - 18 - ■J -4 V- tei^-mm »' fm::. iL - *' -feo’,,.m--mm- ■Afln SSS'^i ORONO COUNCIL MBETING HELD MARCH 11, 1991(#1^)PLAIINIII6 COMMISSION APPLICANTS CONTINUED Callahan stated that the role of the Planning Commission is specifically defined in the City Code. He said, "If v/e need to know what that role is, we can read the definition. If we wish to change that role, v/e can do so. A;5 I recall, the Planning Conmission' s role i? not dt?fined the w:vy several of u.s are suggesting it ought to be.” Mayor Peterson stated tnat tne Code refers to the Planning Commission as being an advisory board. Callahan stated that is true to a certain extent, but that planning is not included in their responsibilities. Jabbour said, "I do not think, over the past four years, that the Planning Commission was given the role defined in the Code. I would welcome the opportunity to sit down with the entire Planning Commission and brain storm." Council agreed to provide the City Administrator with their ideas pertaining to the role of thu Planning Commission, and that Staff should proceed as directed by Mayor Peterson. No further action was taken. («14*)CITY COMMUNICATION-CABLE TV REPRESENTATIVE'S REPORT It was moved by Goetten, seconded by Butler, accept the information presented by Bernhardson, and to provide direction at a later time regarding the manner in which reports from the Representative on the Lake Minnetonka Cable Communications Commission will be reviewed. Motion, Ayes-5. Nays-0. Motion passed. cm ADMINISTRATOR'S REPORT: («15)II6BIIAT 12 PLANNING COMMISSION RECOMMENDATION Bernhardson presented Council with information pertaining to thb Planning Commission's recommendation regarding the Highway 12 Corridor location. The information included several options that Council SMy wiah to consider once they receive the Planning Cc mission's recommendation. Jabbour stated that he preferred to table this matter. Council agreed with Jabbour, and the item was tabled. (#16)N000RILL COUNTRY CLUB Nark Albrecht, Hoodhill Country Club M^mager, and Gronberg, Surveyor, were present. Bernhardson provided Council with information in response their questions and concerns pertaining to a request from Mark - 19 - bS' rIS;. 1^' :v.: ^:.r I- i. IP* ,<. ORONO COUNCIL HEBTING HELD MARCH 11, 1991 (»16)NOODHlLL COUNTRY CLUB CONTINUED h-> hri*.flv Woodhi 1 Country Club to connect to municipal sewer. briefly revtei^d e^ch of the issues noted in his February 25. 1991 memo. Bernhardson replied, "vie are not certain that there is an advantage for the City to take over the line. The line will be constructed to City standards, and it may be appr^^t^rlate to take it over in the future. We view it in the same light as a private road." this Une^^wiVl'^not^p^^ the^WoodhUl Country Club to undertake a housing development on or around their property. the Club from allowing anyone else to connect to the 1^"®* fche event such a request is received by the C'ty, a Comprehensive Plan a.mendment would be required to allow se«>.r. Tne Clubhouse is located within the M.U.S.A. line, but any other development would require an amendment to the M.U.S.A. line. unri. «ll«',fveiron “c-rb Drooerty.^’Approximately five yeLs ago, Woodhill purchased some proMrty bordering the Club so that development could not occur. There is no desire to develop around the golf course. .Mayor Peterson asked how far it is from the Club’s property line to the lift station. Albrecht replied, "It is approximately 50 feet across privately owned property to the lift station." Jabbour asked Albrecht if the Club has obtained tne permission from the property owner to install the line across his/her property. Albrecht replied, "I have talked with the property owner and she indicated that she is willing to discuss the proposal. '5 “'..“: y.“ "r'E":':;Country Club is a commercial operation, which i> entirely different.” - 20 - ORONO COUNCIL MEETING HELD MARCH 11, 1991 pi- te”' if C-fcJ' (#16)WOODHILL COUNTRY CLUB CONTINUEDBernhardson responded, "The VMyzata Country Club is located for the most part it Orono, and is a commercial venture. I doubt that there were any connection ci arges. The number of units involved with v/o'^dhill is ten. The number of residential properties that Orono has hooked up on North Ferndale through Wayzata is close to 50. If you look at this from a unit standpoint, this is one of the opportunities Orono will have to "ro-pay" a Wayzata property for dnits nvut charged for Orono properties." Butler asked if in fact the practice of reciprocating the gesture of waiving connection charges is still practiced by both cities. Bernhardson stated that the City of Wayzata v/nived connection charges for two houses on VJest Ferndale Road back in 1980. Butler s.iid, "Thiit was eleven years ago. Are we being fiscally responsible by continuing to waive connection charges?" Bernhardson replied. "We are requiring the Club to be financially responsible for an additional punp upgrade for the lift station. In that sense, we are being fiscally responsible. If we did charge a connection fee, it could either go into the sewer operating fund for future connections, or it could be refunded to those people that paid for the lift station." Butler said, "My point is that if sewer is ever installed around the north side of Stubbs Bay, every one of those homes will be charged a connection fee. if I were one of the residents that had to pay a connection fee, and I found out that the Hoodhill Country Club was not required to pay a connection charge, X would be furious." Bernhardson replied, "The difference is that Woodhill Country Club is in another reciprocating City, and they are connecting their own line at a cost of $250,000. Additionally, they may incur at least $25,000 to upgrade the pump." Jabbour cited an example of a Tonkawa Road resident that was charged an additional connection fee when he connected a guesthouse on his property. Bernhardson stated that the rssident mny have only been charged for one unit when sewer w.as installed, and was then charged for the other unit when he hooked up the guesthouse. Hs said, "The City does charge a separate unit fee for guesthouses. I will review that situation." - 21 - pt;'C ^ V • ORONO COUNCIL HEETING HELD MARCH 11. 1991(|16)WOOOHILL COUNTRY CLUB CONTINUEDMark Gronberg commented, "If Woodhill Country Club had been includsd in the sewer project that went through that area, the $250,"'00 being paid by the Club wculd have been included in the unit costs to the residents." Mayor Peterson asked Albrecht what W’oodhill's time schedule is for installing the line, if anoroved. Albrecht replied, "As soon as the frost is out of the g-round we would consider starting the project. Butler and Goetten agreed that connecting the Club to sewer is a go«od idea. Both were concernad about the project being handled in a financial manner that is fair to the residents of Orono. /abbour asked, "Has Staff conclucad then that the cost to the residents for the 1931 sewer prcject, if Woodhill had been included, would have been the same, or more, than the connection fees we are waiving?" Bernhardson replied, "That is my opinion. Additionally, there is the aspect of maintaining the line, which the City is not undertaking at this point. The Club will pay a maintenance, or capital depreciation, fee, which will be used to build up a ^•s^i^ve to replace portions of the line or lift s*’itions in the future." Curt Quady asked if the Club v/ould be charged for ten units St $51.15/quarter to use the system. Bernhardson replied, "Initially, yes. asked to put a meter on their well." VJoodhill will be Quady stated that from what he understands, the meter would not be installed for a year. He said, "It seems that ten units is not sufficient to address the usage a facility such a V^oodhill must have." Bernhardson average flowace appropriate." replied, "Glenn Cook reviewed the peak and numbers and determined that ten units is Quady said, "In other words there is only ten times as much water being pumped into the system from Vioodhill as that generated by a single family?" Bernhardson replied, "Yes, on an annual basis. Cook said, "We are viewing this on an average annual basis. - 22 - ff II fw if- 1 I’if i. ■v-i N-’.-U:- fe ORONO COUNCIL MEETING HELD MARCH 11, 1991(il6)ffOODHILL COUNTRY CLUB CONTINUEDBernhardson reiterated that the S51.00/qiarter v/ould apply for the first year, and would then be adjusted in accordance with the metered usage recorded. Jabbour said, "In ay opinion, the City is co.-ning away from this with minimal liability, while putting on reserve for future equipment failure or upgrades, and the Club brconing ecologically more responsible." Butler noted that she wants to knov; that V/oodhill Country Club is in fact within the n.U.S.A. line. Callahan stated that he agreed with Councilmember Jabbour. It was moved by Callahan, seconded by Butler, to direct Staff to undertake the drafting of an agreement v/ith the Woodhill Country Club to take into account the construction of a sewer line in accordance with City specifications with the City only charging a maintenance charge, subject to potential upgrade of the lift station, of which the Club's responsibility would be defined. Additionally, the agreement would specify that the City has the right to take over the line at a time in the future that a Council majority would so decide. Umtil then, it is to be privately maintained and the Club cannot allow any other property to connect to the line without Council approval. Jabbour suggested that Staff be directed to monitor the flov;age to assure that Woodhill is charged appropriately for their usage. Motion, Ayes**5, Nays-O. Motion passed. (il7)PACILlTIBS Bernhardson stated that at least three Planning Commission members will be unable to attend the Vtork Session scheduled for March 2Tth. Mayor Peterson asked that the Planning Comrission include the selection of a date for the Highwrjy 12 Workshop as part of their March 1:^ meeting agenda. Mabusth stated that this item would be included on the Planning Commission's meeting agenda. Sernhardson asked Council to consider v;hether the draft l«ttar should be mailed to the Facility Committee members inviting them to the Work Session. He also asked Council for their input regarding the agenda presented for their consideration, and whether or not a questionnaire should be sent to the Crystal Bay neighborhood. Bernhardson further noted that John Gorhardson had included information outlining possibilities for a temporary Public Vtorks Facility. - 23 - 1 M0.. -1 im< P-' S^r-m: ORONO COUNCIL MEETING HELD MARCH 11, 1991(#17)FACILITIES CONTINUED Jabbour stated that the City should first find out which of the Facility Conunittae members, if any, are still interest ad in servin9 in that capacity. He said, "It will then be important for Council to appoint nev; members and a chair." Callahan s-.iggested that it may not be necessary for the Facility Committee to continue with the same number of members it initially had. He said, "Vie can proceed with the number of members that are stiU interested, if that proves to be a majority." Jabbour indicated that he would like to see someone familiar with Orono policies, as well as building knowledge, be appointed to the Committee." Bernhardson stated that the Council could send the latter asking the members to indicate their interest in serving, but that the role of the Committee has nv^t yet been defined. Callahan suggested sending a letter inviting the Facility Committee members to the upcoming work Session. He said, "We can then see hov/ many members come to the meeting, and determine v/hat we need to do from that point. At least those that attend will get an understanding cr the direction we are taking." Jabbour indicated that there may be people who wish to continue serving on the Committee that cannot attend the meeting for one reason or another. Callahan suggested including a question at the bottom of the letter asking thsm if they wish to continue, and to indicate yes or no. He further suggested that a self-addressed stamped envelope could be included to mail back their response. It was the consensus of Council to accept the information prasented by Staff, and to proceed as suggested by Callahan. (il8)810lll WATER IIAIIAGBMBNT Bernhardson asked Council if they wished to consider undertaking an overall storm water management program for the City at an approximate cost of $225,000. He said, "In the event Council does not wish to consider such a project at this time, perhaps you %fOuld like to consider alternate methods of financing storm water projects." Butler asked whether the City needs to have such a plan in response to proposed legislation. Bernhardson replied, "The City should have a storm water management plan, though it is not yet mandatory to do so. I - 24 - f "iliiiiai'i- ORONO COUNCIL MEETING HELD MARCH 11» 1991(#18)STORM HATER MANAGEMENT PLAN CONTINUEDsuspect that within the next five to ten years, it may to mandatory. Orono's Comprehensive Plan :.s predicattid on preventing storm water runoff from entering Lake M..nnetonka. Implementing a storm water management program would be a physical demonstration of our intention to uphold the Comprehensive Plan. A storm water plan would also ser/e as a guide for future development." Butler asked what could b«3 done tv"> assure that the plan implemented by the City would meet the criteria required by any future legislation. Bernhardson replied, "The S:ate now requires that each watershed district provide a storm water management plan. Of course, we are within the Minnehaha Creek WaLershed District, and they have provisions that the local municipalities mu.st meet. The watershed districts have already set out guidelines and a framework for such plans from the State, Of course it is possible that somewhere dotn the line, new personnel may discard the existing guidelines.” Mayor Peterson asked if considerations for alternative financing of such projects is a result of the pending situation with Livingston Avenue. Bernhardson replied, "There are three ways to fund storm water projects. One is to do a special assessment, as is currently proposed for Livingston A/enue. The second method is to set up an Ad Valorum taxing district, which means that assessments would be based on the values of the property within the district, rather than square footage of the contribution to the storm water runoff. A house that is worth more would pay more. The third method is to set up a storm water utility which %rauld charge residents based on their lot size, or water usage. That amount is added onto the utility bill. This avoids the need to go through the special assessment process." Jabbour asked if, in the event such a program becomes mandatory, there may be funding available for the project. Bernhardson was skeptical that any funding wouJd be Available from the government, and if funding were available, that it would only pay for a small portion of the project. Mayor Paterson asked Bernhardson if the City would be given a certain number of years to complete the project. Bernhardson replied, "I believe that would be the case. - 25 - r r I 3- IfI':- Ci^- !?: = v- %■ It. !i:«\t.:->:?', i- #■- if£V- s.pr.p: tf-;: OROMO COOHCIL MEETING HELD MARCH 11, 1991 (#18'STORM WATER MANAGEMENT PLAN CONTINUED Callahan said, "If the Minnehaha Creek V^atershed District is qoing to prepare a storn water plan, then I would thins we will have to be in a position to meet their requirements? Bernhardson stated that he would attempt to more clearly define the relationship between the cities and their respective watershed districts, and to fiiid out what legislation may be forthcoming. He .stated that h» v;ould also work with tee Cxty Engineer regarding costs aid the various elements mvolvea with such a oroject. He suggested that, in the meantime. Council may wish to* give consideration to alternatives for financing storm water projects. Council*accepted the information Bernhardson presented, and took no formal action. four o oSdiSiSce, w^l^c'k "*ther^wou\d 'havr^nf rtsponsVbiUtr^or interest, other than coordinating a shoreland grant process. The City o^ Orono of has applied separately, and it appears that the willing to amend the Plan so that the Board structure remains the same, and that they will not seek taxing authority, apart from the 14 cities. Lastly I believe we generatsd some interest on the part of Minnetonka Beach and Mound as it relates to what status this plan has visavis other agencies." Bernhardson stated that there will be n upcoming work g^dlon involving staff members from each of tno 14 cities an the LMCD. Jabbour stated t:-iat it i.s important to have tne representatives from the 14 communities work together with the Staff members from the respective cities. Council acceptsd the information presented by Bernhardson, and took no formal action. (#20)STRATEGIC PLANNING . Council accepted the information presented by Bernhardson, regarding 1991 Strategic Planning, and took no further action. - 26 - m' . k^; '■ ffV;.;. U: k: P' ||¥, 1^- m- «■rii: i mlii fe- .-, ■ ORONO COUNCIL MEETING HELD MARCH 11, 1991 (#21)STUBBS BAY SEWER-ZIESHER LETTER B6rnhdrdson pcesented Council w*. th a letter fcon. Todd & Marie Ziesmer pertaining to assessment deferr.il for 15 to 20 yearn, if and when the Stubbs Bay sewer project is undertaken. Goetten stated that the City is going to have to take a ntand on this issue. She s.aid, "The construction costs keep going up, which is not helping anyone." No action was taken. Staff will bring back to Aoril 8, 1991 council meeting. (#22*)MUNICIPAL BOARD PROCESS It was moved by Goetten, seconded by Butler, to accept the information regarding the Municipal Board process for further discussion during the City Attorney's report. Motion, Ayes-5, Nays'O. Motion passed. (#23)1991 YARD NASTE DROP-OFF PROGRAM RBSOLOTIOH #2943 Mayor Peterson removed this item from the Consent Agenda for discussion. She asked Gerhardson if Spring Park contributes financially for their involvement in this program. Gerhardson replied, "I believe the City of Spring Park had three residents that dropped off yard wastes. I* there was more participation, the City of Spring Park would have reimbursed us." Mayor Peterson asked if Spring Park will participate in the program this year. Gerhardson replied, "Yert, they will participate." It was moved by Butler, seconded by Mayor Peterson, to adopt Resolution #2943, establishing a 1991 Yard Waste Program for Orono and neighboring communities, and to submit an application for funding reimbursement from Hennepin County. Motion, Ayes-5, Nays-0. Notion passed. (#24)1990 B0D6BT ADJUSTMENTS Councilmember Goetten and Mayor Peterson had both requested the opportunity to discuss this item, and removed it from the Consent Agenda. Goetten stated that it was her understanding that items such as this would not be placed on the consent Agenda. She requested more time to review the information presented, and suggested tabling this item. Mayor Poterson auked Bernhardson what process was used to incorporate the budget amendments without changing the total • 27 ~ 1 fif 'n J iKu nffi "...i.- 'V-' / ■" Ssf -' fe’:- ■ m-ls§Trp fe -i' ■ ■PK-, •J-'i.V'mk - i'w' ; .. -A •i-'-'-i m: m- %f. '$■:i'.L, g: S'? . 1^-W:' « OROMO COUNCIL MEETING HELD MARCH 11, 1991(#24)1990 BUDGET ADJUSTMENTS CONTINUED dollar amount. Bernhardson stated that he would provide Council with more information in that respect. It was moved by Jabbour, seconded by Butler, to table this item. Motion, Ayes-5, Nays-0. Motion passed. (#25*)ADMINISTRATOR'S INFORMATION It was moved by Goetten, seconded by Butler, to accept the City Administrator's information regarding: North Ferndale, Alan Carlson Development, Plastics Recycling, Contract Kennel Service, January Receipts and Disbursements# Wire Transfers, an Administrator's Goal Setting. Motion, Ayes-5, Nays-0. Motion passed. CITY ATTORNEY'S REPORT: None. (2C*)LICENSESIt was moved by Goetten, seconded by Butler, to approve the following license(s): Special Events:L. Cramer Designers & Builders Parade oi Homes 2109 Sugarwoods Drive April 7-21 Residential Kennel:Wayne E. Carrier 137F North Arm Drive Willi Hoyes/«. Zohara 565 Hanlor Avenue Ross B. Nathanson 2420 Countryside Drive Septic System Installer:Thompson Plumbing Corp. 15001 Minnetonka Industrial Road Widmer Inc. 4250 Creekview Circle Notion, Ayes-5, Nays-0. Motion passed. (927*)BXLL8It was moved by Goetten, seconded by Butler, to approve payment of the All * Funds Account. Motion, Ayes-5, Nays-0. Motion passed. - 28 - I ■ '■■■/• ... > i 'im »■m♦'f-v m■Ji'.‘Y ■ ■ i&‘' 4-sjX\.S*s;;IPs* SiS' 0B$- ■>b:SS;;^\''« ORONO COUNCIL MEETING HELD MARCH 11. 1991EXECUTIVE ..iouiri ''sVs°sT^7 f:r^ pending litigation. Barbara A. Peterson. Mayor ATTEST: Dorothy N. Hallin, city Clerk - 29 - EiiaigiSife.,..J w k' ” ■I;'- I ■>. ^ r/’ 5*:,4 rv' *?■ ki . W iNK ^ |v„ ■^Efv ■■Vv>' -i .■ ■ ■ •'ti >v ‘‘ ■ •CV- . ;U'^ 'S" >. / ’. • ■• • ; .‘■'^ 'K- 'rif;'.,.:' ■ 7--. • ?-VJ.VV-- _ ’•' V • , I I ■ .' •I :'v;v' •■/*•:• - II pkI' Vv V ■t-; ;k#'; :''v: «.1 - •> y if .• , To* Mayor Peterson 6 Orono Council MembersFront Mark E. Bernhardson, City Administrate^^ Dates March 21» 1991 Subject* Sandy Beach Swimming Beach 32191.1 / A - Sandy Beach Memo Dated 3/14/91 council MEEnUG mar 2 5 1991 CNY OF ORONO ISSUE - Determination what action, if any. Council desires to ^Z^a^ased on the Park Commission recommendation not to install a deck at Sandy Beach this season. IHTRODUCTION *- See Attachment A. While the recommendation is to reaove the dock, the swimming beach itself will be open ALTBRMATIVBS - 1. Accept the recommendation. 2. Direct staff regarding installation of the dock. 3* Discuss any other alternatives to address the issue. UCONNBHDATION - It is recommended the dock be removed as a trial for 1§^1 to see if there is a marked impact on the problems in this ares. (Because of continued low water, these dock sections would be used in other locations which previously had docks but did not last year because of their use in other areas. These areas were Lydiard Beach and Casco Point Road.) PB0P08BD MOTION* Moved by seconded by that Council accept l^e Park ConsiisBion*s recommendation and direct staff not to install the dock at Sandy Beach for 1991. Ayes * nays ^v-'V Vfe: 'fe- ■■'f ■"r s' >' ’ ’ M/V . r ' frO; ft :< ; i^v- fe#' ■ .)fei?'. 31491.1VosMark B. Bernhardson, City AdministratorJohn R. Garhardson* Public Works Director Ootos March 14r 1991 Subjectt Sandy Beach Swimming Beach ~ Complaints In Novasiber 1990» the Park Commission heard complaints from adjacent residents to the Sandy Beach Swimming Beach. The Park Cgaoiiaaion is recosimending that the dock not be installed, the beach be closed at 7i00 p.m. and there be additional patroling by the Police Department. Mr. Dick Flint, Park Commission Chair, will be in attendance to address this matter as well as some of the neighbors. te»'c wim A. ty!: 'Strife?—■ • -i V - August 22, 1990 Bruce Feldman 3898 Cherry Avenue Orono, MN 55364 I /-• Mark Bemhardson City Administrator P.O. Box 66 Crystal Bay, MN 55323 AUG 2 3 1S30 Dear Nr. Bemhardson: Referring to our conversation last week about the problems I've been having with the public swimming beach next to my home at 3898 Cherry Avenue. This has been an ongoing problem since we moved here four years ag%. Listed below are some the things we discussed: 1.Teenagers using the area, usually 6*8 at a tine, ages about 13-^16, are very noisy and loud and constantly using foul language while they're on the public dock. In the summer it's usually from about 10 a.m. until lo p.m. that they're using the swimming area. (Supposedly this area should be closed at 8 p.m.) We have been unable to use our deck and barbecue area when we have guests because the language gets so bad. Also when we have grandchildren over, it's a bad situation when we can't let them play in the yard or on our beach because of the bad language they're being exposed to. When we get home from work ay wife refuses to sit outside because of the noise and the language. We've actually had to come inside and close the doors and viadows. We've tried to talk to the children in a pleasant manner and ask them to quiet down or watch their language and they either pretend they don't hear us or sass back. 2.During the day when ay wife and I are at work, these same teenagers are throwing rocks at our dock under the boat canopy and have damaged ay boat. 3.There is a sign posted asking people not to bring dogs down to the beach area, but this rule is also constantly being ignored. People bring their dogs do%m to the water and let them run into our yard unsupervised. P'Trkf ¥ r fev‘& r-i^ 9 sI p.:.^ m. I- Wmx'm'l^y m ' ’ 'tk-v- •■5P;^v. .a feibsk. ,Vv jiV i 'O'i- - ktt'Sf. v^'- r^'-' X ' - i f-,;. ,, ^X.:- !&• ■^g- ‘•firf"- - 2 - 4.W«'v« had othar abuaa to our r-'^operty, such as finding condfflis in our Bail box and Batches that have been lit and thrown into our Bailbox on our mail or newspapers. ITb don't feel we've done anything to provoke this situation. It's probably typical of unsupervised teenagers. The little children that cose down to swim with their parents are no problem. I truly feel that we pay a lot of money for the privilege of living on Lake Minnetonka, and that it should be an enjoyable experience. Hopefully you will try to understand th* validity of our complaints and either act to close the or at least don't have the dock put in to discourage the teenagers frm being in the area. Thank you for your time and hope to hear from you favorably refarding this situation. Bruce Feldman i wm-' ^ fel •• • 1 -1 ■ :?r; Fr.' ■ CITYof ORONO Pom Offico Box 66*Cnr*ttl Bay, MiaoMOU 5S323*M«Bid9*l OtBem On the North Shore of Lake Minitetonka September 7# 1990 Mr* Bruce Feldman 3198 Cherry Avenue Hound, MH 55364 Dear Mr. Feldman: This letter ia to advise you that your letter regarding activities at the Sandy Swimming Beach is on the September 12, 1990 Park Commission agenda. The meeting starts at 7:00 p.m. I i#lll be on vacation from September 10th through the 24th, 1990 and will be in contact with you shortly after I return. If there are any questions, please call Mark Bernhardson, City AdmiaTistrator, at 473-7357. Sincerely, John R. Gerhardson. Public Works Director JR6/tln AOMINmnMIIb.'iaflNANCB-4T3>n» BU-41»«W ptmuc inliM I'rfl 1 ■ ■V if: ■ MIHOTBS OF THE RBCSOLAR ORONO FARR COMMISSIOH MEETINGggm NOVEMBER S, 1990 ATTBHDAHCB 7sl0 P.N. - Th« ParJc Commission met on the above date with the following members present; Chairperson Richard Flint, Susan Wilson, Phil Bradley, Lester Kelley# Jim Gilbert and Bruce Kokal. John Cerhardson, Public Works Director and Steve Weckman, Septic Inspector represented the City staff. Alex Vongries was absent. APPROVAL NiaUTBS • TOPICS OP OISCOSSIOBx ' Sandy Beach Swim Area Bederwood Park Blke/Bike Trail Park Dedication Pees - wildhurst Estate Lafayette Marsh Jet Ski Ordinance Skate Board/Roller Ski Ordinance 1991 Meetings Community Education Joint Meeting SATOT BBACB SHIN AREA - John Gerhardson had sent notices of the Park Commission meeting to the residents bordering the Sandy Beach Swim Area and several attended to express their points of view. The September 12th meeting minutes were read. The action taken at that time mas to not install a dock for the summer of 1991 at Sandy Beach and to close the Beach at 7;00 p.m. John Gerhardson reported that no swimming lessons had been given at the Sandy Beach area by either School District for the last three years. The following residents spoke concerning the Sandy Beach problems s Mr. « Mrs. Richard Nelson, 3908 Cherry Avenue The Nelsons live right next to the Sandy Beach Swim area and spoke of the continuing problems of Mid Abusive behavior by t^ns th# BmcH area. This is not a single incident circumstance but a problem which has existed over several years. They do not want to cose the Beach but have requested dock removal and an early closing time to allow them to enjoy their property. Mr. Bruce Feldman, 3898 Cherry Avenue Mr. Feldman reiterated his position by reading his letter to Mr. Gerhardson. HIHOTBS OF THB RB60LAR ORWO PARK COMMISSION MEETINGmffji NOVEMBER 5, 1990 Kathryn Miller» 1635 Shadywood Road She has used the Beach with her family for 24 years and thinks the 7:00 p.m. closing time is too early and that the children need the dock for enjoyment and to learn to be good swimmers. Jeff Johnson, 2835 Cherry Avenue Mr. Johnson thinks the Beach is an important area wide amenity which should not be cut off. He is opposed to a 7x00 p.m. closing time. Mary Opheim, 1430 Cherry Place , Mary has lived in the area for 19 years and thinks the Beach is a rea Cosonunity resource. She commented that many of the oeople in the area had not received letters about this meeting. She would hate to see the Beach closed at 7:00 p.m. After the Commission listened to the residents presentations, Mr. Flint asked for show of hands on how the residents felt about the 7:00 p.m. closing time and the removal of a dock. Pour voted that a 7:00 p.m. closing time was too early and three voted that they were opposed to the dock removal. The Park Comnission discussed different options for solving this problem of abusive behavior, noise, and property damage by certain teens who frequent Sandy Beach. Police protection to help with the problem was suggested. Les Kelley moved that the dock at Sandy Beach not be installed in summer 1991 and that the Beach close at 8:30 p.m and that more police protection be provided. The motion was seconded and passed. Ayes 5, nays 1. A motion was also made to request that the Police Chief increase petroling on a regular basis at Sandy Beach. This motion was seconded. Ayes 6, nays 0. . • • » Sherokee Isle and Linda Whitman from the Bederwood neighborhood group reviewed their Bederwood Park plans with the Commission and requested the toddler playground equipment be installed in the spring of 1991 and that the skating rink be useable by the winter of 1991. Mr. Gerhardson is looking into the possibility of leveling an area for a short soccer field tor the use of younger soccer players. A motion was made to recoswend to the Council the purchase of additional playground equipment for Bederwood Park and the creation of a recreational skating rink with benches installed in 1991. The estimated cost to be $20,000. The motion was seconded. Ayes 5, nays 1. 'ta V' • MIHOTBS OF THE RB60LAR ORONO PARK COMMISSION MEETING fnnj% NOVEMBER 5r 1990 BIKB/BIXB TRAILS REPORT “ oiek Flint reoorted to the Commission that the City Council K.A J^^^d in Avorotthe developer on the Fullerton property Sike7&ke trail easement restriction. Orono cannot start work on ^11 it connects to something. The Comsiission is SJewStid in pursuing the trail to the school. A notion was -.a. that the Park Commission requst an easement across tne 5^r« b.\«*.en Willow Road and Old Crystal Bay Road south o£ C^ty ^d 6. The notion was seconded. Ayes 6, nay nn p—t«»ae»Tnm poS - Wildhurst Estate and tafayette Marsh tha Park Dedication Fees. dIT (»>• ' thaTosa o£ parsoaal watercraft as approved by Long Laxe. ff|iaw Bqftpn/Dfir.T.NB 8X1 ORDIHAHCE Tha Park Coamisaion took no action as they felt they were not the proper channel for these decisions. 1991 I <6S - Tb. first Monday night of ‘he month was /.t %H Mating night from January through ^ril J® firS Tuaaday night from May through December 1991. fflOM JOINT 1H6S - Jim Gilbert and Lester Kelley* 19t30 P^. is.'BS’iag affu's.sirAsis'rsw ;?v,is PeB i:- mf' tei;'. ■m::: ^ix ll^X' lix' ' - - •>' M: • 90sDMI<Mayor and City Council Mark E. Bamhardson, City Administrat March 20, 1991 Cdiifai.MEEIIII6MAR28 MlCnVOFOMMOSOBJlCVs Application #1497 - Toberman Property, 1960 Shoreline Drive 188U1 - Update Council regarding Toberman application and draft resolution. IMTRODOCTIOII - The City Attorney haa done initial drafting but has been eeeiting language from the mortgage banker, with interest in the property, and the definition of a continuing business. In order to edequetely review this by staff and the attorney, it would be appropriate to table until April 8, 1991. P10P08BD NOTION “ Moved by_, seconded by _, that consideration of the Toberman application be tabled until April 8, 1991. Ayes , nays_ _• ^.a; k.- 9MIB3M JlWMind city Council iMIt^ N IkAMc E. Bernhardson, C o wwo wtaa^o, 1991 31291.9 iN:':' §i ’fPJ:- If. « W: Application #1497 - Toberman Property^ 1960 Shoreline Drive Attachnentt A. Toberman Properties Memo Dated 3/7/91 B. Toberman Affidavit Dated 3/11/91 C. Draft Resolution Z88UB - Determine if Council desires to adopt a resolution based on conceptual direction given at the March 11, 1991 Council tting. I8T80D0CTI0N “ At the Council's meeting of March 11th they HlreSSSPstaif to prepare a resolution of approval for the 1960 81ioreline Drive property based on the discussion of that evening. Attachment C represents the draft prepared by the City Attorney's office to define in addition to the existing conditions and the present conditional use permit, the definition of what operating a business would constitute for purposes of this conditional use permit together with the one year timeframe and waiver of legal appeals should the terms of operating a business not be achieved. ALTn«ATIV«8 - 1* f4*%t the resolution as presented. 2. «- -fid and adopt. 3, Table for further discussion. 4* Give alternative conceptual direction. ei|^ft^ii«mpATIOW * Zt is recommended that the Council A^^er revir PsVfng any amendments to the resolution adopt the resolution incorporating their conceptual approval of the March 11, 1981 Council meeting. seconded by that the CouncilVKOtOAK) MOTION - Moved by - - - - ^ adopts Aesolution #_ for the use of the property at 1960 Ahoreline Drive. Ayes Nays i--..m. "nm , ' 0‘-11: fe-^- #: Li k f - ^fcb-'■ TOt Mayor and City Council Mark E. Bernhardson, City Administrato March 18, 1981 SUBJBCTs Planning Comnission Interviews r ^ T DATBt Q31291.3 -MBTIII8 MAR2 8 im ^OFORONO Attachnentx A. Planning Commission Interview Memo Dated 3/6/91 B. Letter to Applicants C. Strategic Development Issue Section - Council/ Planning Commission D. Ordinance Mo. 2.51 E. Survey of Cities (Received to Date) X8SUB 1. Interview applicants for Planning Commission position. Bd Cohen James Hanson Howard I. McMillan III Charles L. Schroeder Peter H. Rennebohm David W. Rahn Janice Berg 2. Determine who Council desires to appoint as individuals for three year term. 3* Present information regarding the current role of Planning Commission. HWIODOCTIOM - At the Council's March 11» 1991 Council meeting. they outlined the process for determining persons for appointment to t«fo three year terms on the Planning Commission. im acOBSIOil - Issues *1 and #2 - In addition to the individuals o neve replied in response to ad as outlined in Attachment A, Nr. Cohen and Nr. Hanson also have indicated their continued interest in the Planning Commission. Mr McMillan has had a 6 month commitment to be out of town on 3/25. He would be svsilable for the 4/8 meeting. As you may recall Attachment B outlines the desired "eonstituencies* for potential representation on the Planning Commission. Current Planning Commission members are as follows: i. > ‘ > n •fi&: I''' .-i-;’.- ■M ' ■ - - Charles Kelley - Rural Naureen Bellows * At Large Bars Moos - Rural Jim Hanson - At Large Bdward Cohen - At Large Jeffrey Johnson - Urban Candace Rowlette - Rural Planning Conalssion InterviewsajeWMMos0£|f9|e ^ft>iMnts for this yea 0 __ _ _in Illr 1275 Lyman Avenue - Rural _ _ _ _ _ _ S(^roeder, 1925 West Farm Road - Rural Peter H« Rennebohmr 4565 Bayside Road - Rural David W. Rahn, 1134 Wildhurst Trail - Urban Lakeshore Janice Bergr 2655 Lydiard Avenue - Urban Lakeshore Attachment B was sent to all interested applicants as a basis for their interviews. laene 63 - Role of Planninc Commission - Attachment C outlines#3 - KOJLW Wt y XWMMAWH —- - - --- - -- the vaH^s options for use of the Planning Commission as advisory body with Attachment D defining their current role. As you will note in Attachment B applicants have been asked to address their thoughts on the matter. Jeanne Mabusth has also requested the Planning Commission members address both their as currently conceived plus any revised feel appropriate. These will be presented to Council on 3/25/91. Additionally at Mayor Peterson's request, staff is solicitatlng Planning Commission roles and responsibility descriptions from 12 other cities representing a cross section of the Metro area. Should Council desire a re**ised structure it may have influence on the appointments process. ALTIBMATIVBS 1. Interview the a(g>licants. 2. Select appointees to the Planning Commission. 3. Table for further discussion. HCOimgllPATIOH - It is recommended that after Council interviews the applicants they table appointment until the April 8, l99i Counoil meeting. PROPOSn MOTXOH - Moved by _, seconded by _, that the Council after having Interviewed the applicants table further consideration until the April 8, 1991 Council meeting. Kays . Ayes ps:®- M-li"' f'W-p|?r“ :^;i.p'If. m<.-p' &:•m IP''-' te-'- fc ■ 3691.1 TOs Mayor and City Council FBOM: Mark E. Barnhardsonr City Administrato^,l^ OASBs March 6, 1991 80BJBCT: Planning Conmiasion Applicants Attachment:A. Advisory Board - Expiration of Terms Dated 12/7/90 B. Guidelines for Selection Dated 7/23/90 C. Letters of Application 0. Draft Letter to Applicants Z880B - X. Present to Council letters of application received in response to ad placed in the paper on February 18# 1991. 2. Determine process for consideration. IHTROPDCTIOW - Attachment A outlined upcoming vacancies for Planning Commission. Attachments C are in response to that ad. OZSCO88Z0N - As outlined in Attachment 3 it would be appropriate to interview the new applicants plus any the Council would like to interview of existing members whose terms are up and are dealring to continue. It is anticipated that interviews would be held at the 3/29 meeting with a discussion either that evening or on 4/8. Nr. McMillan has advised that he will be unable to attend the Council meeting of 3/25. If Council agrees# we will rescdiedttle bis appearance before the Council at your 4/8 meeting. This would be in time for the 4.^ L5 meeting of the Planning ALTMNATIV88 •\ 1. Accept applicants. 2. Table to interview. 7) • - • O 3 • •1 3. 8end letter outlining questions. 4. Take action. ■■COMNSIIDATZON - It is recommended that Council accept the new applications ^or interview on 3/25 and direct a letter be sent outlining issues to be addressed by applicants. PR0P08I0 NOTZOII - Moved by _# seconded by _# that Council interview the new applications on 3/25 and direct a letter be sent outlining issues to be addressed by applicants. Ayes__# Maya_. cei Charles KelleyJeanne A. Nabuath# Building 4 Boning Administrator fit liJi,■ik rW •* ■ mr’\ te-- mB, f|SK;.' ' -•^]^‘h 'ir •il. ■V!- ii' '■•'-■ •■' 1^'p;*^' . V. SI • 12790.1 IO< oaass Mayor and City Council Hark E. Barnhardson, City Administrat Daeaabar 1, 1990 SQBJSCTs Advisory Board - Expiration of Terns The folloifliiB tarns expire in the first 3 months of 1991: llnxk CSonBlnnlon Blehard Flint (Chair) Lee Brger Jaans Gilbert Susan Wilson 12/31/90 12/31/90 12/31/90 12/31/90 All but Mr. Brger have expressed interest in continuing as Park Cdnnission nenbers. FliBBiag Conniasioo Janes Ranson At Large Bd Cohen At Large 03/31/91 03/31/91 Staff will advertise for the Park positions in the next couple vaaks. For tba Planning Connission it will be done early in February. Others expiring the end of 1991: Park Cowl anion Alas Vongries Philip Bradley Lester Kelley 12/31/91 12/31/91 12/31/91 LMCD JoBUen Burr 12/31/91 Went ■enaepia Huaea Services LaOean McWilliams 12/31/91 j r i' Si K I-; I iri f-r ir.t >, V^ 5 " -0 j /J-rrm^^^ ^CIT7 OF ORONO ADVISORY BOARD SELECTION PROCESS GOIDELXBZS to staff adopted 7/23/90 •i-' /ith. 1. utMii « *«c«Bcy occurs or who ns I*'*ssisr "sss-" ““»• c “'.vi?7sr =«“.■“ 2 notices will contsin a closing date foe accepting Council by a majority vote can direc. furtner solicitation of people. 3 AoDlications should be in the form or * •xoressinc interest and a resume of experience# aerticularly experience that may be relevant to the BAslfeion from individuals who are new to the process. E“t.ts “/1“.« iill b. C.qu..t«l from lncuirt.nt.. ?ssnn:fprio“ t’o “sUr u\.c /.nur. « l2sbl*lty tV.tt.od an lnt.r.l.« .Ul not r.sult in automatic disqualification. « •MiiAwina feho interviews Council will then decide 3i.'/iw^in"l-.S*ts'?s:y dLlr. to n.t. to th. various vacancies. V k- i' ■H.- 'fefl' m-"> ^ v^'. k:- ■l^- r ■ .' fli'f If: ife ■ p-JrffcP;: ^ rtfn .1^' ■i i h r ^ L 5’"v-p- 5-i.- •wk: J iv • [f: rt^' 'ti*.' 1&. TO: The Members of the Orono City Council har s laai Dear Council Members: There are many reasons why I am keenly interested in joining the City of Orono Planning Commission. Whether i*^ is taxes, schools. Highway 13, Lakeshore/LMCD, sewer plant annexation or development, Z find these issues natter a lot to me and my family. Often, I catch myself reacting critically to the information I read in the local papers yet wishing to know more of the facts and complexities of each evolving decision. Not surprisingly, such knowledge comes only through active partieipation~one must become involved in local government to earn the right to be a constructive and critical voice of the process. Many of the decisions that will impact orono's future quality of life will be made in the next several years. Thus, I wish to embrace civic responsibility and become Involved. While I cannot offer any prior public office experience to the Orono City Council, idiat X will do is bring compassion and pragmatic concern for the issues that confront the lifestyle we all share. I will learn the details and forthrightly contribute towards finding the proper solutions. My goal is to be a consensus builder, not a maverick. Many of the aforementioned issues hit close to our home here in the Orchard Highlands on Lyman Avenue. By participating in and understanding the decision making process, I will necessarily be more accepting of the choices made. Without any doubt, I hope to err on the side of fiscal prudence and gradual, well-*reasoned development, with a strong bias towards protecting the rural traditions of this community. On the personal side, my biography is a quick read. I grow up on Shavers Lake in Oeephaven and at age thirteen, moved with my family into a home on Wayzata Bay. Z graduated from Blake School in 1976, and earned a degree in Ancient History from Brown University in 1981. Shortly thereafter, I began my professional career with Cargill. Having spent my undergraduate years in Mew England, I would spend the next six years merchandising grain in Iowa, Ohio and Missouri. My addresses ranged from rural towns to larger cities. The exposures to different communities were great experiences, yet too short to put down roots in a meaningful way. I?v I' ■ ’V ' 'V I- SR:- £i>i-; ;-’v.,- [b-5; Xn 1987« Lili and I made several major decisions that centered around finding a more permanent lifestyle for our fled^flin^ family. The quality of life we sought was in a community which valued Ite schools, wildlife and recreation: where privacy, hard work and individualism were respected by friends and neighbors alike. hft.us one year of searching we found t place in Orono, whose fiscal policies and credit-worthine:? k among the top three percent nationwide, with its history wf well-considered pow^ development Orono was clearly more attractive to us that its surrounding communities. Nov it is three years later, and more than ever we ■*lieve that Orono is a particularly unique place to live. I c - 1!*”^ lu qo on record as a concerned and active resident. would be both an honor and a very real commitment to serve this special eommunity. In advance, I thank you for your consideration. Sincerely, Howard I. McMillan III 9/ t.II- m ' bv' V »•pmim- • v‘« . •:>r N- I i'. r * .r 'iv- 1 ?:-•:• Ka ■ V-^-r!>r 'ft I- t^.- 5' 4' f i- * •' h- y\ I T k j t ■ -.1m. m V’mij(H~- FR0RS8I< 1988 “ FBBSBHT: 1988 - 1987: 1984 - 1988 D • i J.B I. MClflLLAN III 1275 Lyaftn Avenue Wayzata, Hinnesota 55391 612-'478-8626 (B) 612-371-7713 (O) DAIN BOSI .•r-V INCORPORATED INSTITUTIONAL SALES - Minneapolis, Minnesota Fully ragistarad sacurities broker specializing in high quality fixed income products: corporate, municipal, government and mortgage- backed bonds. Customers include banks, insurance companies, trust departments and money managers located in Ohio, Illinois, lowa and Minnesota. Series 7, 63 and 3 licensed. CAROTTJ., I tATBD REGIONAL MERCHANT - Kansas City, Missouri Achieved budgeted profit of $1.7 million merchandising oilseeds in adverse market conditions. Directed profitable cash trading positions in three distinct markets: Kansas City terminal; Mexican rail export; Texas gulf export. Davaloped soybean program at Topeka facility earning above average margins of 16 cents per bushel. Responsibilities included: regional oilseed P6L; government commodity programs (domestic); supply and demand analysis; freight logistics; space allocation and put-through budgeting; managing information flow; contract compliance; merchant development. ASSISTANT REGIONAL NEirSlANT - Toledo, Ohio Dual responsibilities: traded high-capacity unit trains of com, wheat, soybeans; coordi nated their movement from country elevator origins through three Atlantic seaboard export facilities. Xiogistieally managed a fleet of 1800 leased hopper ears with a cumulative trading volume exceeding 120 million bushels. Successively reduced demurrage losses by 50% per year; ex ecuted vessel sales to overseas buyers; negoti ated contract rates with railroad companies; tripled the region's direct purchase volume. 1981 - 1984:BRANCH OFFICE MERCHANT - MANAGEMENT TRAINEE Trained throughout network of U.S. offices and grain handling facilities. Experienced in domestic grain trading; delivery market funda mentals; futures trading; hedging; producer origination; government agricultural policies and programs; grain quality, storage and hand ling. Completed management seminars in decision analysis and marketing skills. iTZOM:BROWN UNIVERSITY - Providence, Rhode Island A.B. with Honors in Classics. June, 1981. Thesis: "The Pantheon: The Culmination of a Tradition of Revolutionary Architecture". BACRBROOIIDs W: Ms- BORN: 3 March 1958. Minneapolis, Minnesota. Married, two children. Graduated: Blake School 1976. Treasurer: Bro%m Club of Minnesota. Interests: contemporary history; golf; squash; skiing; ice hockey. >1 — :^rte: pr/f-- vv;.;‘-. .v‘^ m I• t 0 •* 1 March. 1991 MAR .4 1 :-i • m m m Orono Council Post Office Box 66 Crystal Bay, Minnesota 55323 Dear Council Members: I an writing to submit my name for consideration for a position on the Orono Planning Commission. My goal in joining the Commission is to work with the other members to act in the best interests of Orono and its future development, as expressed by the Comprehensive Plan. Orono currently faces a number of development challenges and it is my strong desire to be actively involved in resolving these issues. I am ready to commit my time and efforts on behalf of the community with the Commission. My wife and I decided to relocate our family back to Minnesota (I was born and raised in Marshall) two years ago, moving here from London, England. Me chose Orono deliberately and carefully for its unique, rural characteristics. I am committed to working to preserve those qualities. From Salomon Brothers in London, I joined the Churchill Com* panies, a Minneapolis investment group, where I serve as a senior executive in our subordinated debt fund, Churchill Capital. The fund makes subordinated debt capital available nationwide to manufacturing and service concerns for a variety of transactions, including recapltalizations. growth and buy-outs. Please refer to the attached resume for previous professional experience. In addition, through high school and college I worked with my father, an independent contractor, and have -first-hand knowledge of zoning and building issues which are relevant to the Commission's work. im- K - < Hyr,:- 4 « Ik iWM- ||§^'■: ' ' p:-.vvi ‘ilig:.RH*"111- 'tea idrui,i\ztois.iT.?o^ in ^Sn t^.tuXrisw?sj5»rrn :ii Thank you for your consideration Very truly yours. Charles L. Schroeder 1925 West Farm Road Long Lake, Minnesota 55356 Enel. CLS/paf (2( '.yJ: '-' -^\ ' \ . fc • • t i ( 7H. • * % ■■■r [>'' ij;-’- ■ I»fe >./■_ ■ r^''hsrT r? f;r- I % I;. [i- ?7- r |. Ip. Work sr.«7 1M2*1M7 1M1-1 1M1 IfM-IMt itrr-i Juiyt i V - i . CHARLES L. SCHROEDER 30 NIon Strait London, England SW6 bNJ 01-381^)844 SALOMON BROi HERS INC LONDON. UK Accotfk ExicutNt/Invntinint Advisor. Responsible for deveiopment of new accounts and dalKrary of investment products to UK and European Instituilonai clients. Product range indudes asset allocation and equity portfolio trading with emphasli on aqulty futures and options. Market coverage of J^ran. UK and US. AddnM$ trade semliaMi on equily products and markets. Registered ReprMeraadve; CFTC rsgistired. CmiANK,NJL NEW YORK* NY Senior Accoutk Ofllcer, World Corporation Group * Shippirtg. Managed worldwide b«ik leldkinililpe providing corporate finance products and services. Indudins credk. hedging aftemativea, corporate advisory arxl cash managerrrerk. Developed itctak*wH products. Acted as Department liaison with US Qovemmert maritime fttfhySIff. Account ft** ranged upward to over $1 billon toi revenues. POLAROID CORPORATION CAM8RI0QE.MA ConaiAVL Worldwide Trade and investment Division. Developed Intemailonol prtcing mtnuii fMdh eonM^ni Ihi tftocts ct transfer pricing poUdeti tecilon exposure, sourdng options. «id tariff and trade laws on Polaroid operations. U8 OEPARTMINT OP TRANSPORTATION WASHtNOTON, O.C. PhwwW Adriior Prepared reeommerxiatlons on Title XI r.nandrig requests of US shipping wwtpn*— Puntfng requests ranged upward to $120 mRlon. PLITCHIR SCHOOL OP UW AND DIPLOMACY MEOPORO.MA ____of Alts In Law and Olpiomacy. Primary »lekJs of study included Inlemallonel Pkwtesk heameltorW Trade and Investment, and International Ouilnoea (Diploma leoalvedS/iT) HARVARD ORAOUATE SCHOOL OP SUSNCSS ADMINISTRATION CAMDRiO(»,MA _____jlon through the Retcher School Coursework Included InveNmenC MMwgeriienL IrternallonBl Buelneee Menagement. end Internedonil Shipping. RUDCOLLIQI PORTLAND. OR SaohNor Of AftA Eoonomice. Recipient of Aubrey Watrak Scholyahip yd ofSpanlahL - < m RemKbduncomDanv9741 wm Av*nu* Nort^ Maol* Gfov*. MinriMota 55399 Orono City Council Box 66 Ctystnl Boy, HM 35323 FE9 1 ^ 2-13-91 B«t Applieotion for Plonning Comolssion Post To Uho« it Hoy Concom, oceopt this Lottor os my formol oppllcotion for consideration as ibor of the City of Orono Planning Commission. Agot 47. Chlldroat As o long tlsio resident of Orono, I feel I can bring perhaps a new perspective to the Plonaing Comsiission. Mot being too certain of the level of experience you look for in such o position, I can only present myself as a concerned eitisea with the following qualifications: saell business owner of Sales firm selling construction related products to the Contractor/lndustrial/Utillty markets. Business address: The Renneboha Company, 9741 86th Ave. N, Maple Grove. Currently own office/warehouse at this address. Owner of business since 1972. — Idueation: Breck School 1939-1962. Vniversity of Minnesota-Ouluth, Graduate with a B.A. in English. Honors Study, Dean's List, Post Graduate Assoc. Married, Sharon Rennebohn, wife. gaily (age 24), Jennifer Uge 22). Both graduates of Orono fUjft School. Bnily a graduate of the University of Mixmesota with a B.A. in English. Jennifer a graduate of the Minneapolis College of Art A Design. — Religious Affiliation: Trinity Lutheran Church, Long Uke. .. tasidmace History: 133 Cygnet Place, Long Lake. Built house in 1972. County Road 90, liulependence. Built house in 1975. 1320 Tanglewood Road, Long Lake. Built house in 1979. 4363 Bayside Road, Orono (current). Built house in 1990. -- Prntemal Menbershlp: none. .. Professional Organisations: North Central Electrical League, Manufacturer s Agents Hetional Association, Plumbing Heating Cooling Club. — Political Party: Republican. •• Iffooellaneous Memberships: Ducks Unlimited, Isaac Ualton League, Minnesota Horticultural Society, Minnesota Nurseryman's Association. — Social Membership: Weysata Country Club, 1972-1991. % Sam, .SamS* O ■v; m tem. m. v:.. ■S * •!35li4.; -- RccTMtlonal Activities: Tennis, Hunting, Skiing, Golf.-- AvocAtiom Tree Farmer currently planting nursery stock for nonocommerclel use on 10 acres at Bayside Road address. —Physical Health: Good to Excellent. — Criminal Record: Clean except for miscellaneous traffic violations. — Legal Judgements/ Bank notices: none. — Qualifications for Position: a successful businessman who has raised 2 children in the Orono School System, built (4) houses in 20 years in Orono, haa experienced firsthand pitfalls and problems in dealing with the Planning Conniseion and City Council, and can bring a oMture, experienced, sober perspective to the City of Orono. It would be my wish to learn firsthand the morhimgs of the Planning Coanisaion as it relates to the council, staff and most inportantly, the citisens it serves. My strongest suit is as a good listener, who will weigh all points of an issue, research subject matter in depth, prior to rendering an opinion or vote on an issue. In conclusion, as will be apparent from the above-mentioned, I have had neither the tine or energy in the past to volunteer for community service. How that our children are grown up, and ay business is established in its own right, I have not only the tine and energy to devote, but a sincere desire to help facilitate sound, intelligent growth through the governmental system within the City of Orono I am available for interviews at your earliest convenience. Respectfully, I 4/1 Peter H. Renneboha 4545 Bayside Road Orono, MM 55359 472-7349 Hfe sP«bniary 12, 1991 Mark Barahardaon Oroao Coimeil iO Boa §6 Cryatal Bay, MB. 00la 55323 Boar Nark, Ploaao oaeopt this lattar alono with my resume as intent to serve OB the planning eomission. I feel my experience in dealing wxth tho public, along with my experience in the construction field would bo an asset to this eonmunity. piaase feel free to call mm at any time if you have any questions regarding my qualifications. Day phone number 933-1046 or Bvening phone number 472-5795. Rogerds, David II. Babn ■ (David W. Rahn 1134 Wildhurst Trail Orono. Minnesota 55364 Phone: 472-5795 1. Work Exp«ri«nco Dw Rohn Dock A Dosign Orono, Minnesota May 1980 - Present ^ Design arid build unique decks - screen. 3 and 4 season porches, additions and new homes. f- I ■V' Sl ; .r. :'r I ■ . i •* f?r ■ Knox lumber Ca Hopkins Minnesota May 19^ to date Commercial Sales Coordhator ^.Provide technical advice to over 3 XXX) commercial credit construction contractors. April 1982 - Present .* 'V. w' loKe-dff residential and commercioi blueprints. ^ Price ol materials pertaining to take-offs - trusses, micro-lam beams, etc. ^ Maintain accurate ‘Job in Progress'files. ^ Respond to customer ir^uiries promptly and professionally. febmaiy 1988 to May -1^ Inventory Coordinator ^ Accurotely received a« Incoming building materials and hardware. ^ Processed paper work In a timely and accurate manner. ^ AdM^ed and tracked inventory discrepancies. Aprff 1982 to February 1988 Construction Consultant w Provided complete and accurate material lists for customers projects. 0 Answered d questtons pertaining to these projects in a professional manner. Wtote up deiveries ond coordbioted time with trucking and customer. Taught JOiOir customer education seminars; including designing and building decks, houM buBding, iniuiation/ventilation and other home Improvement courses. Taught over 1,^ adults, in these seminars. Skit Organized otkI Efficient Exeelent People SkiBs . ^ ^ Boert In computer aided drafting and home design software Mned In Computer Aided Blueprint Take-off Systems - Texonics end Exeelent Blueprint Reading Skais rireinnt oblties in home bulding and on-site problem solving Up to dote knowledge of current building techniques and materials iducolion Hennepin Technical Center. Brooklyn Pork. Minnesota Carpentry Course July 1978 - Aprtt I960 Mgli Behool. Mound, Minneiota Graduated 1977 CeiflM Cket I BuBdkig Offletol («MN-S99) .. - ' ' • • TV:-:--*—^ mmm?-KT; ■ ?■ fer: ■ L-'*^ •v^« ^4#rml. - : * -p^^:^ %^.,'-.v ■ ':‘Mr-S '•.*r ‘ r r ♦ ■•- HMHMinUimiMHtlti IS-«OIO«-<t l&ttttr nf ^^iutirBota coittsSNm V mmismnm «4^iPp W l^tatf of mtotiroola COMlSSKMEt OF MMMISimTIOi 'ff^-•nn^Wj CERT MIIBI 4yf«\ I • ^ M t r «___ It ^ r ■1 /•• . V fV'. - - i I - A. 9 ’:: tm m -' \m^;m To: It' ■k ^ 1 \'N ItovIO Ccrtificata ltft*1l«l tMt 1/24/90 Wim-1399 itfiiatia* Mti 1/24/93 •> ; *■ .; -r ■ ItttOflOt^RTt .‘.-.tr IIMBOtlOl iV:'1/24/93 4 Lifliitittiiiuiiiifa I g«. ,- •••.«■ «»• •••■^ ■ !■m • i. vM- • fK^Si - ■••tf •}.••••:•<•..; Jf I*-:-:?' iiU^ I I’.-" •z 'IS -1! r> t S/r- . i i » 5D' JC' vxe 0p Qoonty Area Voca« JOINT INOEPENDENT SCHOOL DISTRICT #287 «bA'0/r This certifies <d MVIDJf^RAUfi has the competencies evaiuated on the reverse side for the program % CARPENTRY and is therefore entitled to receive this Recognition given this day of 19 J9. i Mliiihii rruV^^v^ut.- •■ .. •! p.iW' fit* : - !. . ir-.te. W’ L*'-" ■• i ■ COUFTIAND financial services, inc. February 28, 1990 ^AR 1 isa: Orono Council p. 0. Box 66 Crystal Bayt ^55323 Dear Council Members: Pleaae consider my name for one of che Orono Planning Commission vacancies. I believe mv background would orovide a good match with PlaSiSg commission, along with the experience of working wxthrn a city planning department. I am very Interested in land use and making sure we keep a quality of good planning within the City of Orono. I look foward to hearing from you. Sincerely» Janice Berg l<7 twelve oaks ctnttn 13500 wayzau boulevard, wayzata, mit 55391 (612)-476>2413 fee (612M7A-I155 ____' - - % JANICE V. BERG EDUCATION: University of Minnesota University of Minnesota: Minnesota School of Business American Institute of Banking: Mortgage Bankers Association: Planned Unit Development .PUD) Course Real Estate Law Income Property: Construction Lenotng Loan Closing Seminars Apartment Ooerating Expenses Fundamentals of New Construction Houses Inside <k Out Marketing to Builders ;• f- S' r-It I i- f,' I Fro*8ource Real Estate Course: Houses From the Ground Up Minneapolis Buiiders Asso iation: Customer Service Guide to New Construction EXPERIFNC*: 09/J9 - Present Courtland Financial Services. Owner, V: drigination un^rwricing pacKaging. broke'-i':.j resiu_>iUial, commercial* construction and land development loans. Contracted to review and rate commercsai real estate louns in the RTC portfolio. 0= ?r eal Estate Loan Officer. 05/89 • 08/89 12/86 - 04/89 K t t* ‘ Nordic Mortgage: Construction Lending Officer. Origination, underwriting, and paciU'*ing to broker residential construction loans. Inspecting instruction progress and tracking disbursements. Wavxata Mortgage Company: Residential Construction Loan Originator. Originated construction%£is, did the underwriting, writing up and presented to loan committee. Previous position: Senior Income Property Processor. Assist d originator m obtaining documentation from clients, process, underwrite, p ckage, and present loan packages to lenders for permanent and construction loans on commercial properties. Served on "Service Committee" for Wayzata Mortgage and the "Incentive and Recognition Committee" for the Bank Group, Inc. (Parent of WMC). Bruce Cameron Real Estate Agent/Coidwell Banker: Administrai.ve Assistant. Performed ail office (unctions, prepared competitive market analysis, purchase agreements, listing agreements, searched for homes for prospective buyers, telemarketing and qualified buyers for mortgage loans. Information Publisher: Telemarketing. Peytons; Community*Service and volunteer work for church. Chairperson fof d of Education. P?.A^Ment of Home and School Assoc'ation. Librarian. President of Volunteer Orifenization of Cur Lady of the Lake School. SeereUry end Vice PJ.egide'it of Our Lady's Women's Council. - 11/75 City of Richfield Planning Papertment; Secretary and Administrative A^iatfnf foe Planning ftepaftmetit. itesDonsible for all department functions. Attended Planning commission meetings, prepared write ups and minutes. Involved in the esteblishme ' of HRA (Section 3, Rehab and new homes program). Hired and supervmed planning aides/interns. 09/85 - 12/86 09/70 - 09/85 fi I I “Lml • 02/7’ 12/73 Marouette Benk: Loan Consultant. Interviewee borrowers for residential home ioatw and munitoreU Uie file Uirougli to approval. 04/72 - 02/73 ;l,,.06/71 - 04/7 J 03/66 - 06/' Q1/6S - 03/68 AFnUATIONS: if ife i'vv ■ ' v.f •ir *,; ■ i«r.j ;r AT. L--" t:- Norr' i-ii'rl Vtoruaffe Company: Loan Closer. Closed residential loans (existing and new construction) for SortJiland's portfolio. Revie*wea me title policy, appraisal, did truth in lending and issued closing instructions to the title company. Reviewed processor’s files for accuracy. Boutells: Designer's Assistant. Vocational Placement: Employment Counselor. IDS Mortgage. Secretary to VP of Interim Construction Loans. ResponsiPte tor all department functions, gathered documentation for committee presentations, worked with branch offices, monitored and administrated commercial construction loans and draw requests for funds. Midwest Federal. Loan Closer’s Assistant. Handled all phases of loan procMSessing, ^proval and drawing of closing documents. Did all follow ig) after closing, reviewed insurance policies, (Inal title policy and did the insuring (FHA and MGIC) and guaranteeing (VA) loans. Minneapolis Builders Association: Membership Committee Community Action Task Force Interfaith Outreach - PR Committee North Tonka Crime Prevention Coalition: Director Community Education Committee Mortgage Bankers Association: Financial Institutions Committee Professional Women in Real Estate - PR Committee Twin West Chamber. Karen Gibb Women of Achievement Committee Licensed Real Estate Broker Notary iP-p- S'l.’ %- .1 H K';'e ¥‘ k--te *fir W’ -‘i, ?';• "i?-- PLANHIIK: COMKISSION ROLES AMD RESPONSIBILITIES ISSUE 1. What rol* does Council desice for Planning Conunission A.) Status Quo - Remain as the advisory board to Cou. ..1 B.)Altered role in the following areas - Comprehensive Plans and Amendments - Zoning Ordinance and Amendments - Subdivisions - Variances - Conditional Use Permits - Official Map . .. Appeals of Zoning Administrator Decisions C.)Role in other areas apart form strictly land use - Transportation Planning - Lake Use (Marinas as a subset) - Facilities - Organisational Planning and Development - Economic Development (EDA) - Housing and Rehabilitation (HRA) - Capital Budget Review 2. What structure should they undertake to conduct s • A.)Status Quo “ Planning Commission as advisory in land use areas and in areas specifically requested to participate (Facilities, Highway 12, Lake Use.) B.)Grant Planning Commission more authority to decide in certain areas. C.)Cseate a separate Board of Adjustment and Appeals to teview variances and appeals of Zoning Administrator decisions. - New Board members - Composed of members from Planning Commission Utilize other Boards or Task Forces to which Planning Commission members are appointed. (May still require full Planning Commission/Council formal action.) m W't . - Zoning amendments . (Comprehensive plan amendments/updates - Lake use - Highway 13 - Facilities - Public/Private Roads - storm Water Management - storm Water Comp Plan - storm Water improvement - wetlands - Hardcover - Navarre Redevelopment k K«./ f’- t!-Ip-- m >'» 11' U'f-; &sQO; m N^i-' CURRENT STATUS The issue of altering roles was initially raised in 1988. Subsequent responses from Planning Commission representatives were set initially on 6/13 then delayed to 7/11. The reason not addressed at that thime is not documented. The issue was revived again for the 2/6/89 Joint Meeting. The apparent reaction of RXanning Commission was a sense of having their role reduced which was not the intent. The issue or amendment of roles was dropped and was not an agenda item at the next joint meeting held in May, 1969. Applicable Documents A. B. C. 0. £. P. G. H. Z. «7 • K. L. Options Regarding Land Use Revisions Dated 4/1/88 Council Minutes Excerpt 4/11/38 Memo to Planning Commission 5/11/88 Planning Commission Responsibilities Dated 1/31/89 Planning Commission/City Council Joint Meeting Agenda 2/6/89 Joint Council/Planning Commission of February 6, 1989 Memo Dated 2/14/89 Planning Commission/Cc Joint Meeting Memo Dated 4/5/89 Planning Commission/Council Joint Meeting Agenda Dated 4/11/89 Council Minutes Excerpt Dated 4/24/89 Joint Counei1/Planning Commission Meeting Agenda 5/4/89 Joint Council/Planning Commission Meeting Minutes 11/8/89 Excerpts from Facilities Book: 1.) Site Analysis Section pg 2-5 Original Evaluation Criteria Section pg 1-10 Tours Section pg 1 2.) 3.) ri* ’ / . > f r- 1^(.vr- n W" JOINT MEETING DATES/TO?ICS 1988 Planning Commission reps were to attend to discuss with Council originally 6/13 but postponed to 7/25. At 7/11/88 it was again postponed. 1989 02/06/89 05/04/89 Pl^Ulning Commission Role/t!arinas Marina Licensing 06/29/89 11/08/89 Status Report on: County Road lly Future Highway 12 Utilities - Highway 12 Facilities Navarre Re-Development Other Status Report of LMCD Special committees Facilities Tour - Council/Planning Commission Facilities Discussion 1990 04/07/90 - Facilities Invited to: 08/23/90 10/22/90 12/01/90 Facilities Workshop Facilities Discussion Highway 12 workshop - Regular Council Mtg 1991 Invited to: 01/23/91 Highway 12 Workshop i , City Ad.T.ir.istratcq.'J'^ TO: ?!3ycr and City Counc:* FROM: Bernhard son DATE: April 1# 1?83 SUBJECT: Options Regarding Land Use Reviews Attaciiaent: A. Outline aegatdinq land Ose Controls r^^e^nVo'rdVtra.v a?rt%"eMttr»"\^; .:s^**oo^^^=oir( “d tne naans by which it reviews tnose. ia-r«ODOCTIOJI ^ =',%e?'t orUs'“nl'=f?al“Vov'eTnne°’t! represent a significant asp ritv coun^'i! is the final PrSs.ntly under ^^^i’'V^iT3u.s w-h Connission authority on all land “*® **| jor Vubdivisions, variances, acting as an ,‘'°*'to„!na anV^^^^^^^ Pl®"conditional use pe.nlts, control, which the City hasaaendnents. (An additional laM use contt , official not used »iLition tS traditienal land usenapping process.) in addition ^ n.nbers of the Planning controls, tho City has ais licensing together with SS?r.‘j;mlon%o usV t!.:: in analysis for the facility study. OTSCTSSION - AS part of thegTty-Couneil desired to review the utilisation^or current land Comisilon to iV*noVVequlred -o undertake foreal use the ciw council can e.ther assume total iesponsibility yhe^Planning Commission canappSlnt a Planning Connisslon. The Pianni g ^ powers either be advislory by “»tut« or actually have^^^ plinning delegated to it by the J^wjusmeits in appeals for r‘iE-eSt%*t*hV rVni‘n^g"‘o"r^a?nr^:r‘'Sf1i%‘r.;? \rrs‘.p‘2rrtrVoaVd r, s;.%-‘.5.‘do;ri;%?e'V,sA'iri%ra^ Varlous cltlas ^**^* ^*'^C<Silaa?«*to*pacform^all“thVYunctions eltias utlllxa a '^*""^"9,^ as Ocono. Soma as an advisory j^i,ion authority and/or final eowauaitiaa dalagata tha .4^^ foe variancaa to a planning dsoision psnding *“*^*i” ‘in soma eornmunitlei planningCommiaaion/Board of zoning Appals. ^gon<ji*ional usa =SSr^VertU^^^^n^ng*^^‘^on^“.;;•»^^^^ together with the official aap and aenbejs“oc*sCTe set menbet* of"th ”planning Coanission. Any alteration bX'=='c=u^ --ill have an ?“:i!‘^"™«un“s, s'tafVdeaands, ""level of coordination and the iSSSSi o? delegated by Council. «-he Planning Commission in the J;p.1?^y*^?Sr^%c‘\^‘x^-U?srcb^ -inaa^nd facilities. ar-wMATlVES - The following represent alt Sii a^take in relationsnip to this: Iternatives that the • 9*e/4 retain the stat'js1. Review the situation and de---- -o quo 2. Develop a separata Board of Zoning Appeals and Adjustments to be pia„„ino commission 1: reir.rs^™p«U o1 p^%?e%"t"he? than Planning Commission membecs 3. Alter the site of the Planning Commission a neleoation of the Council ?e-.:ers to Planning Commission and/or Board of Zoni.ng A??ea-s 5. Otilisation of a and/ot*marina ""licensing"! ;r.;iS.n^"’"ch^^V.^ to the commission and ultimately to the Council nmiw BtJSaarivM - Bt this meeting the following are possible aitirnatTveti 1, Table discussion Coc a future meeting. 2. Refer this general discussion to the Planning Commission for their comments 3. provide direction ^Vj^ctl^V cSSicfi m’ay"dVsuV;robt2ln ’in a review of its land use pcoeess neoHimmRTlQf - it is ree<»ei^<rf_<_** arS*objectives aiseussloii eSTco —ents by **u,,iln reflecting those eonflideestione 1 ^ ,-V Aas...lA:1.3 r^i' r - 'E=I- ■ h' LAND OSS CONTROLS ORONO CURREilTLY alternative #1 ALTSRNATI’/E i2 alternative *3 Coipe*h«nsive Plans and Aaandaants Soning ordlnanca and Aaandncnts Ittbdivlaions Varianeas Conditional use permits r; Official Map Appeals of Zoning Administrative i^voeeisions PC/A PC/A PC/A PC/A PC/A PC/A m PC/A PC/A PC/A PC/A PC/A PC/A PC/A PC 3A/A BA PC/A PC/A PC/A PC/A PC/A PC/A PC/A PC/A PC 3A/A BA Planning Commission Advisory Board of Appeals and Adjustments Mzaozss OF nonuiIf I I ^ : I ORONO COniiClL MEETIHG HBID APRIL 11, 1988 LBVXL .City Administrator Bernhardson explain from Art Finkalstein, 1720 Shadywood Roa to support him in his effort to obta: regarding the lake level from the appropr Mr. Pinkelstein was present for this mat he was generally concerned about obta; information regarding the lake level. It was moved by Mayor Grabek, seconded by CounciImember Goetten, to support Mr. Finkelstein s efforts by forwarding a letter to the Minneheha Creek Watershed District Md Lake Minnetonka Conservation District and Spp^inVhim as a liaison to the City of requesting him to report back to the Council regarding his findings. Motion, Ayes 4, Nays 0. :0«8 UG»DIK B.rnh«d.on present.d th. is.u. of options relating to ways that the City undertake as it relates to its land use controls, and the means by which it reviews those. Coun< ’’member Goetten did not feel a Board Appeals was ?^essary because of the existing SSiois-ion, but she expressed the need for a 5 member eomission to deal specifically with zoning and marina operations, which would take the burden of the Planning Commission's long agendas. citv Administrator Bernhardson explained that the ItllniB, Co2»i..ion .nd Board of Appeals would be focused upon different types of agendas. It was moved by Mayor Grabek, seconded by JounciImember Peterson, to submit this issue to the Planning Ccmmissicn for their refommendation. Motion, Ayes 4, Nays 0. Police Chief Kilbo stated he hopes to submit the 1987 f^etistlcal data at Council's next meeting. It was moved by Counci Imember Goetten, Grabek, that the Council accept the VV* regarding the police department contract operations for 19I7 together with approving the //g^^Sh Cities of Spring Park, Long Lake, o*vments.to be used in reducing those communities 1988 p ym Motion, Ayes 4, Nays 0. r c Vot Plannino Commission Chairman Kelley Orono Planning Ccnunission Merocers City Administrator Bernhardson Jsanne A. Mabusth, Buildin? * Zoning Administrator itt? May 11» 1988mnmrn -- j ratine^’ - Octions Regarding Land Use Reviews|y5j«et: Recommendation to Counc--■Dseccs *- - - - _ _ j a 1B 1 oflfl the enclosed memo from the City tt tb« Council meoting of f ' council for thsir consideration. At ld«inl.tr.tor »»%»»5 “t«StrecteV th.^consideration and ndation to the Council. ,__ r<*«v Ad-n'histrator for discussionreview the enclosed memo 4.rom the C^w. Igmfpoees and recommendation. te #’ t- iL f?.. r W « TO: FROM Mayor and City Council 'tr fv Mark Bernhardson, City Adrainistrator.v,/ OATS: January 31r 1989 SOBJBCT: Planning Commission Resoonsibilitias A. Options Regarding Land Use Reviews - 4/1/88 hy /,■ i V '■f- h f"- I fI r ir b i- / k ■ r i * ,b. I'- r-r f [f: bl ■I I views on ^ c»ar ^ w •silite'!Ilj!,'V'. 11^. ISStJS ' 1. Opportunity Cor Representatives to snare their Planning Commission responsibilities and ralationsr.ips Council* thair desire to discuss this issue with the Council as to thei. vie%fpoints on the matter. DISCOSSIOW - In addition to the outline and views to of, f f by^the Planning Commission Chair and Vice Chair to this Item, I did have the opportunity to v-is^uss w.esa concepts with an Orono resident, Dick Putnam. In the course o^ our dlacuaaion he indicated that there may be a possibility .o utilise the existing Planning Commission to perform tjie t .o differing *unctions of longer range planning together Board ot Appea’:' by separating the types of issues meetings. The idee is that longterm planning, toning ordinance amendment work be done In one meeting the Board of Appeals be held at a second meeting wO conSid-. conditional use permits, variances and appeals of Administrator daclsions. (If separate Boards aandltiona 1 use permits would need to be done by tne Planning ?2Il2lSi?S2.) such could b. .Ho».d und.c th. curc.nt .ch.dula for the summer months and provisions however need to be made for the months apart from May through September. The other suggestion was to work on roning ordinances Task Force. ^The Task Force approach may be most appropriate for the anticipated overall review of the City’s soning and subdivision ^apter. The work product dev *7- >ed wou-d to be reviewed by the Planning Commission a Counci-, under the oiierent ordinsnce end according to State ia«». Tbc sealnc »t«tt h«« .d.lMd that th. «aJocity of Cammieelon members did not wish to split the duties of eomission (monthly Zoning Board of Appeals and monthl- P rnmml is Inn meeting to review Conditional Use Perma.ts, Subd «te ? Commission members preferred the acti... s Task FV/ca*(both Council and Planning Commission memb-sts) to ’sUo r IV *;• > ’ tS:. ;i',r.- I w review all major planning Lss-jes and zoning amendments. ALTS^JATIVES - 1. Discuss alternatives at joint meeting of Planning Commission and Council. A. Divide function/role of Planning Commission separate meeting a month. two 1 - Board of Appeals - razoning# variances 2 - Planning Commission - CUP, subdivision, vacations, planning topics, amendment on ordinances B Planning Commission continue to review all land use «oll«t"ons and establish special Task Fccoe foe review/maintenance/amendment of zoning and suodivision chapters. 2. Table for further consideration. 3 Direct staff to further explore means to better focus the ling «nge and short range roles of the Planning Commission. flTAFF RECOMMENr establish a Tasu Coiamission and t am endment worK ^ Tt is recommended that the Council osed of three members of the Planning ' the Council to undertake ordinance chapter. ect Mayor and councilmembers Planning Commission Members I.;'!' I'-' f t _ ^ '‘-i • '.i i-y'.... i... f ■ i> ■ - r ' . ■*v. : . ; 'PS&i.3^1 1 I i ' 4 I t t-'.* € CIT? OF ORONO joi2rr hfstirg CITF ccuNcri* AND planning ccmmission 7:00 P.N- Monday, February 6, 1389 Council Chambers 1. • ^ pT''^ R2sconsib 1 — — - — — sCouncil/Planaiag Canaissian .-.a-as an. R-. (Memo enclosed) sent undsr secaraue cover) aariaa Licsaaiag (Meao are^.ousl/ seaw Attachments: A.) Planning Commission aoles/Respons-.-- Dated 1/31/39 : T; *-ies Msmo B.) Jlarina Licensing Memo Datec 1/2 //39 Department Heads [f-Kn • 5 V I iiMifc Ml h TO:Mayo r ind C i ny Co nr4c _ -^ , ■vdyTN. . TH'_ I Tja »*** "^ ason » C—-** ^iMarl< i. ----, DATS: February 14, 1989 ^ ■' 'n-'r,r,r,i nr -- -'ssion of Feoruary 6, 1989SUBJECT: Joint Counci-/?-ann-nc - - -- ^ -—4^ -f 'oei Attachment: A. Planning Caraai^o-........n-.- Facruary 6, 1939, the iss^ues tnac were Planning Commission -’8“®:= -r/^^ %;"r:;;4d'siaaary oi those of concern to then. 3e.oo .4 Issues Oith resoonse to toe aa,o. .—."is. At the joint Council/Planning Conaission oi^r Planning Commission ■’8=f8:i..'r/V- I. ?la4*aninc_£_o CommissTon ourlined a information provided to^ Commission, These inc_u •.-.formation - The r.umoer of issues .Uom 3Gv*anc3 0.4 w-e • -4 re laced ?lannin dec; a. Comnlecaness of inrormaciona. we-iu----- ^ -uch verhacajb. Level or inoor...a- - o! Recommendations _ _ _,..-..cations d Initial GonLCiunioa.----- -r----.-•• = .sh‘»‘*'-s outlining tne oasios e. Receiving the inrormation 04._, wwc ............... advance . . *4 These issues have been w^J.“%h\“s'S'iaL?'ng Zoning staff and sooe of the legal notices Commission they will tra ^ ^ aoolications to tne together with a slcet-h ®® .** t^at mVetina. In addition Planning comission tao^week^ -he'bulk oi the information th€ staf^ will con^-. bv cn Wednesaay to the Planning Commission memoe.4 by Jv/iao by the stair the follow up '^®^iQ®f? have' t^e bulk of tbe information four tSS1vrd^P%"V„TdlancVof t^ Planni^ review of have hlen delayed because few applications « the part those were items that of lack of information. .uj desired during were delayed as a emoted to accommodate in athe review process and which s^-ai.- atwemp^e timely manner. II. Comore hans i ve P Ia_n— Commission raised a numoe. including: Highway 12 of 133U3S - - The Flanning elated to this a. Dislike of the process c! Complaints about the author d. Persons not listened to during__tne e. Peeling that issues .ha. -aae apolication shou.id -a/e -e-.. pcocsss i.n *t:he Rabers rssoL ’^^d in tib^ C-iaprahensive Pl^r. prccass C A fee ling A *• ^ ^.4 A W <<• •* W Planning Cnanission had been c; ‘thTrthV actual process for Pebers was a '* Combination ^ allowed in Racers' case ou- --- .^n---- a.-------- provision is available for non-resiaentia_ de ve lopiaen t. (Left anaddressed may have been soma issuas related to Lhe prooosed amendment for planned developments whicn were^not soecifically addressed by any or tne ?-anning Commission members/ cut may cave oeen a -,-e- -- them.) The a’ohwav 12 orocess was ccmmenced under a diiferanp Planning . * j 1 i T Q35 at*’^moted to cet incut wrom «*av ias ovirtse draft dccuaent was actually crscarac cy star Tact the consultant) for presentation ^ area bv area^as to what they wanted on eacn of the proper-les. The'-e is no comment regarding the quality of tne drarr during tne ra^ilw in any of the minutes or in the recollection on stacr^. The review of ti'e Planni.ng Commission recommendations togecne- with those of the Council and what was subortted to^ ‘5® = Council Indicate only one change fron the f Comnission recommendation. This change entailed the noctheas- oS«t« of the prooerty between Willow/Old Crystal 3ay and ligh«y 12 and County Road Six. The Planning Commission had celommended that it not be sewered and tne Council cased on additional infotniation concarning the niargina- soi-^/ *.hat area to be included within the MCSA line, however, retaini.ng It at a two acre density. exceotion documented, the recommendations given by piannSrcSSSils?:ri«e Identical to those ®J«fually approved bv the Metro Council and adopted by tae ^ity. I- musw be remembered that the planning document is a corapcenensi P «m«n<4niant and as such is drafted to meet the requirements of t^e Metro Council based on issues they pos^^lons and addition there were areas wnere - t ity for ?re"??v/an7Vhe"Se%rio^^^^^^^^th^ lime If development." The intent of the Comprehensive Plan .s not to eliminate all the issues related to into account the major issues for which the Met.o v-ounciJ. concerned. III. glanniac Commission Rolas and ~ Planning Commission spokesperson ina-wawed t^o spec-,-- areas of concern: a to dllow zoz p-„3nr4xri5 • b. Mo authority to deciia ir* the case or v3--a.*^es. The intent of the veering was soeciiioally to as-'-*•* “^e Planning Coiansissron ro do longer -_^nge together ? h .'V^IrTd l^e' siLltlii Comniision’3 "*%® ®?'f®*Tie al-a'“n‘t‘tenVr'of -.he meeting indicated that the authority. T..e ap^a.-n. t. proposed in Ini^lfght rand'felt it was‘being proposed as a means to take awav the little responsioili-/ t..at ^n-y na c-.-c - V e s icn - A oouole of issues .oenrionGa ... Pftngrs Su^G..^>5^^n Commission this area inelccao t.ta ,.c of the^ai*- that the oresenrauion a^ one ^ Steliaikacv subdieision a??li=? = i°n Whether John Shardlow was an ac^vccc-. --^,'7-/!-; i,, or 3^ was aaddled by threat or IV. whole process annexation. sesoonse - A review or the soodivision and the fi-aw - A the develooer the nignt or although he --"sriaT-aJ.-o of the initial retoningthe Planning Commission cons----^ -- Council room were subdivision because ‘ ;^3^;on as would City staff, occupied. Be ^Shard^’ow at the time that it happened r„5^”if"Vx/e%ifd'=i^t ”to\TvV\een an issue of short term duration. . a "s'banning Commission reviewed ttroi^rtSi ii/^/April 1p^^o1e?r/on ^fr th^'^i^de^ll their desire to annex all ta p p ig^tec to the City of Long Highway 12. This was 5®^*^®f^^f_i,-cil’s review of the amendment Mk. Of June -ST, f”r submiasion to Metro process and prior to their fina tu-ge letters were presented council. This was very ooup!e of the Planning Swiss’on ~abers wire present as representatives. V. /-.w.—-toablons - Ih this area conuaents included.- - The general conmant that there was a breakdown in coonunica tion. "tJs verses Them" A feeling of: A lack Vrono but SSre* w■%hi”s%^^n?''t\*at- is the CouVoi's planningthe*‘point "what __ 5 ‘/S^ philoscchy ths cizy. R-s=onses - Unfortunatsiy, ccrjaunicacior.s ara in tna ayes or tna ben'o^cTr and the intant of tha seating was to loiorove coiimunications in a positive nannar. To data tne effect taan just the opoosita. As for tna issue or Aura. wuaractar , -- should be noted that a majority of tha currenr rasica^nts^ in tna conuQunity live in or around Lake .-linnetonka on -.o-^ u-.a- substantially below two acres. The "Rural Charac-ar pr^obaw_y entails aooroximately 1/3 of the sitas in Orono. Ihe dave^oonent of the "Rural Charater" was a function or tne desire of the oeooie who lived on Lake Minnetonka to protact the lake froa non- ooint source oollution and carta about as a rasu-t anc not tne orinary goal of the Conor ehans ive Plan for the naror area -err undeveloped that renained to be davelooec. IV. Other Related Issues - Three otnar issues war which include: ^ ais ec County Road 116 Future Highway 12 Executive sessions City's MSA system since its develooiaent. T'rheonar tnis is a minor art^-ial under Orono or County jurisdiction it is mora determined. As for the future of Highway 12 it is anticipated that once a involved in that process to address particular lana use concerns. It should be noted that the Planning Commission nas no. traditionally been involved in transportation planning issues. far as the executive sessions are concerned their content is not apprporaitely discussed publicly but Planning Commission may not be aware that the scope tiie Council can utilize in conducting them is limited to the following issues: A. Land acquision discussions, a. Pending or current litigation. C. Labor relations contract discussions. discussion for these items. ec:Jeanne A. Mabusth, Building and Zoning Administrator John R. Garhardson, Public Works Director • .<Michael P. Gaffron, Asst Planning & ^oniag AdminiSs—ato taaarss of the puunmiG cooussiom MZSTZiiG held FSBHaxa:f 17, isa? CdfFEsnasr/r pijvm AMEsoxESiT ccmti »jsd ,, i-h«4. aecardina Sanicary Se% * service probleas, tbe 60C uV.ira is a ccncerr. noiicg thar rbere aay be acdirisnal caraciry ir. tbe inrercsprcr line. He noted that the City of Long Lake would like to be kept involved in this planning procedure. Jcnn Shardlcw noted that wnen the .Metropolitan Council reviews the MCSA line, a public hearing will be held .or the communities involved by t.he Council. aodger 3enae of the State Bank of Long Lake requested t.hat the City consider them in negotiations regaraing the future”oi Ilort.h Brown Hoad since this is an integral part of access to the bank as well as to downtown snooping area of Long Lake. .Marshall Levin of Pope Associates Arcnitects voiced concern*regarding the number of sewer units allocated to Area 3. Chairman Xellay noted that t.he SCO sewer JJ*J always been an issue or negotiation wit., -ong laxe and Medina, in which Orono cannot simply take these units. 1 1900 West Farm Head, commented that he •S a new resident wno moved to Orono because of the 2 acre -u*a ’ a'ea requirements and feeis there are many residents who are willing to pay tne price to live in rural Orono who are not in favor of t.he proposea changes. Heferring to the Corridor ftudy map. Chairman KeJ^ley noted *t.hat there are no c.hang»s proposed in Areas A-S in whic.h he is 1" agreement w;t.h. He asked t.he Planning Comr. i’ion nemw-eiv, their -eel-ngs regaroing Areas A-2. Taylor stated he felt comfortaole with t.hem continuing in their present state subject to t.he a-nor modifications suen as: -k-™ Area A ~ t.he previously approved use other .nan A^ea'^^S^-*Finding the Cici request for sewer and water reaeof^ablee Chairman Xelley stated that ha would be requests in Arss B, but due to e.na need for a aprinxier syeten In t.he day c*?e canter, he approves of the requeet for water. Hanson would incorporate Area c* in tJie sewe-. area MUSA line. rr i.' Ric, I 5/7 h tasurss c? tss Pijumrac cc>otr33ici< MEsri?Jc scld pebroaky 17, 19S7 CCMPHEBSSSIVE PLAN ^JfENDMZST CCSTLNUES aeilows asked li tJ'.e praperty nortP of the wetlands could support sepcios aysteas within a 2-acre rural residential area. Assistant Zonir.c Acsiniscrator Saffron felt that soae areas would not he ahlo.to support a septic systeo, wnich is one ccod reason to ’tone the area a*s PHD (Planned Hesidential District}. ?lannina Ccranission recommendation- Area south of wetland designated ccnseroia1 7 n^n-singlo family residential sewered area. Area north of wetland designated single 51.01:/ residential with no sewer on tna eastern half noting t.hat thore may be septic problems where a solution may be clustori.tg. 'unend ccao plan CO address housing excluding any oconc.-ic implications. Hegarding Areas 4 & 5. Chairman Kelley is ir fav east/west road connection. He is also in favcr 5 connecting to the MUSA line. Planning Commission concurred with Chairman Kel_e opinion regarding tne connection. Planning Commission recommended that a buffer of berming and plantings be included on the :iorth of Area 5 adjacent □ic.'cey Lake Drive. Planning Commission recommended t.hat the road connection issue be left open for future options. Hegarding expandl.ng the boundaries of t.he 3-1 area and ‘ sewered area: Chairman Kelley stated that, given the fact t.hat numerous trees may be lost in order to provide septic systems, he felt it should be sewered. Cohen stated he would be open to expanding the sewered area back ISO*. .He felt strongly about 2- acre minimum lot sites. Bellows stated Chat loes of treea should not be the iseue. however, she is not necessarily oppoa-.d to aewer in this area end felt there has been e' reasoneblo request for sewer by Mr. Rebera. Sha feels the whole parcaJ should be Included in Che MUSA line and not limited to 2-acre lots. Hanson concurred wit.h Bellows. I I 5?" 3// ^ ^ TO; FSOH:Mark E. Bernhardson, Git/ Adninistratd(V vi OATS:April 3, 1989 SOBJECT: Planning Conunission/Cauncil Joint Meeting Attachment:A. Planning Comraission/Council Joint Meeting Memo Dated 4/5/89 ISSUE - 1. Selection of a date 2. Direction as to desii k nt meeting. *^\ ‘S INTRODUCTION - At the jc ...3 '-<i- febuary 5, 1989, indicated a desire for a ruture joint meeting. Gounci 1 DISCUSSION - Issue 1. Z Presently a joint meeting has been set for Saturday July 29, 1989* Earlier dates could include Monday, May 1, 1989 Wednesday, May 3, 1989 Thursday, May 4, 1989 Tuesday, May 9, 1989 Wednesday, May 10, 1989 Tuesday, May 23, 1989 Wednesday, May 24, 1989 Thursday, May 25, 1989 In Attachment A Jeanne Mabusth has outlined possible tonics for discussion at each meeting. ALTERNATIVES Issue 1. “ Date 1. Select a data to be confirmed with Planning Commission. 2. Delay date until appointments completed 3. Utilize the July 29, 1989 meeting. 4. Table for further discussion. Issue 2. - Topics 1. Select desired topics. 2. Table for futher discussion. 3^9 ' / / / / \ /K % I .• % <r £fC ^ <T7'' ^<a ^.5/ ( 5 2.50 <^EC 2 50 BOARDS AND COMMISSIONS GENERALLY. All 3^^^ Ccmmifs'lon'appoi.c.ents ,e „ade by the f nVe'e''s^alT be e^baolisbed and ,n tJ -%V of his appoini.nent, and terns of present Board Stated at tne --me „,a» hp rp-established and changea so as to and Commission apcointees shall assume oizicQ give effect to se^-^on. Annnintees to Boards and immediately. office^until their ^s'uccessor is appointedCommissions shall hold of . . fiHed in the same manner asand qualified All vacancies ^ ^ for an expired term, qj. commission member shall be unexpiced term.^ No e°/ ofTfcio member may be so an employee or tne City, r4ir"i’ssion "’»mbers shall serve emoloyed. AU appointed Board and ‘^^TT^butsed Cor oat-of-pooket without wanes'of their duties when such expenses yi ^j^Qi-i^ed by the Council before they *'®/® expenses have ^®®"yy3hall be aooointed by the Council incurred. The onr.icers snaxx removed by the Council for Any Board or on filled as any other vacancy. Each any reaso - all hold its regular meetings at a time Board and the Council.^ Boards and Commissions established and approve y • te when the purpose for which ttre^ created his irithelwlll'pllvl ded! ^S!s1e%^^ori^h\VVply'tra\f ^ SEC. 2.51. PLANNING COMMISSION. Subd. 1. Establishment and staaperel commission composed ”\"AVhVd. Two of thrmemberslhall three-year terms, is ^ reoresent the Rural Service Area of reside in and be appointed t ^ tensive Community Management the City, as defined in the C Represent t.he Plan, two memoers shall resid n three members shall be urban Service Area J^^®.t^ at-larae. The Zoning Administrator one c“no?rr«ber shall be members of the Commission ex officio and without vote. « ..e niities The Planning Commissionsubd. 2. Powers and Duties. ine ,<3vlsocy body to shall be the Planning Agency of \*’® 5y£ . “j,e power, under the the Council. The Commission shall 3 g'eb forth in ^MiS;;.%‘o«" stitS^as.^rn^those auties provided by Code^and such ?f.;istfol.'*shVl/ho\=/1*te|lla'r^^-ting once each month and keep records of its proceedings. (4-1-84) ORONO CC mm f- ORDINANCE NUMBER 31, SECOND SERIES AN Oi'DINANCE AMENDING ORDINANCE SECTION 2.50 ENTITLED BOARDS AND COMMISSIONS GENERALLY AND SECTION 2.51, ENTITLED PLANNING COMMISSION, SOBD. 1. The City Council of the City Or roams ana e n read: titled Boards and Co;Tun i s s i ons date each of hi Section 2.50 Generally is amended to All Board and Commission aooointments authorized by ordinance shall be made by the Council at the first re-^-alar meeting in January of each year unless another acocintment - is established elsewhere in ordinance. The tsrm of appointee shall be established and stated at the time o^ appointment, and terms of present Board and Commission members may be re-established and changed so as to give effect to this Section. New appointees shall assume office immediately. Provided, however, that all appointees to Boards and Commissions shall hold office until their successor is appointed and qualified. All vacancies shall be rilled in tne same manner as for an expired term, but the appointment shall be only for the unexpired term. No appointed Board or Commission member shall be A ^ ^ ^ m. ^ A ^^ oan employee of the 'city, but an ex officio member may be emoloved. All aooointed Board and Commission membero shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the Council before they were incurred. The officers shall be appointed by the Council annually. Any Beard or Commission member may be removed by the Council for any reason and his position filled^ as any other vacancy. Each Board and Commission shall hold its regular meetings at a time established and approved by the^ Council. Boards and Commissions created by resolution shall terminate when the purpose for which they were created has been accompli ud or upon the expiration of the terms stated in the resolution. Except as otherwise provided, this Section shall apply to all Boards and Commissions. Section 2.51 and entitled Planning Commission is amended to read: Subd. 1. A Planning Commission composed of seven members, who serve staggered 3 year terms is hereby established. The period of these terms is from 1 April to 31 March and shall be appointed by the 2nd business meeting in March. It is the policy of the Council to appoint persons to the Planning Commission as follows: Two of the members shall reside in and be appointed to represent the Rural Service Area of the City as defined In the Comprehensive Management Plan, two members residing in and appointed to represent the Uroan Service Area, one aoooinced ti.at resides on Lake Minnetonka lake shore orooerty and two shall be appointed to represent th6 City Au L3TO0. Th0 Council by rnojor*.*./ ^OwO deviate from this policy to appoint persons without specific designation. The Zoning Administrator and one Council member shall be members of tr.e Commission ex officio and without vote. This ordinance becomes effective from and atter its passage and publication on March 30, 198 / • passed by the Council this 17th day of March, 1987. V I ry / . ATTEST: ^ i Jam<^s R. Graoe<, Mayor V / / y ' •// ^(rfxjthy ' City Clerk published in the Laker and Pioneer newspaper the week of March 30, 1987. r' ii:. PLANNING COMMISSION BY-LAWS CITY OF WACONIA WACONIA, MINNESOTA MAR 1 5 4 ESTABLISHMENT OF PLANNING COMMISSION There is hereby established a Planning Commission, hereinafter referred to as the "Commission", which shall consist of five (5) members appointed by the City Council from among the residents of the City of Waconia. Planning Commissior. members will be appointed for terms consisting of 1 - three (3) year term, 2 - two (2) year terms, and 2 - one (1) year terms. Members other than ex-officio shall be appointed from among persons ir i position to represent the general public interest, and no person shall be appointed with private or personal financial interest likely to conflict with the general public interest. If any person appointed shall find that his/her private or personal financial interests are involved in xny mati ar coming before the Commission, he/she shall disqualify himself from taking part in action on the matter, or he may be disqualified by the Chairman of the Commission. .REMOVAL OF OFFICE OR VACANCIES Any member of the Commission may be removed from office for just cause and on written charges by a 4/5 vote of the entire City Council, but such members shall be entitled to a public hearing before such vote is taken. In addition, any member may be removed for non-attendance at Planning Commission meetings without action by the City Council, according to rules adopted by the Planning Commission. It shall be the duty of the Chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership, and the City Council shall fill such vacancies within thirty (30) days for the unoxpired term of the original appointment. Persons filling vacancies will complete the term of the original appointee. OFFICERS. RULES. EMPLOYEES. SALARIES AND EXPENSES The Commission shall elect a Chairman and Vice-Chairman from among those of its members who are not appointed ex-officio, and may create such other offices as it may determine. All members shall be entitled to vote, but a secretary who is not a member of the Commission shall not be entitled to vote. Terms of all elected offices shall be for one year, with eligibility for re-electijn. Page 1 The Commission shall adopt Roberts Rules of Order for the government of the ComRiission in all cases not otherwise provided for in these rules. The Commission shall keep a record of attendance at its meetings and of resolutions, transactions, findings, and determinations showing the vote of each member on each question requiring a vote, or if absent or abstaining from voting indicating such fact. The records of the Commission shall be a public record. Subject to approval of the City Council and within limits set by appropriations or other funds made available, the Commission may employ such staff, technicians, and experts as may be deemed proper for the conduct of its affairs. Members of the Commission shall receive no salaries or fees for their services thereon, but may receive necessary travel, per diem, and other expenses while on official business for the Commission, if funds are available for this purpose. APPROPRIATIONS. FEES AND OTHER INCOME The City Council shall make available to the Commission such appropriations as it may see fit for salaries, fees, and expenses necessary in the conduct of its work. The Commission shall have authority to expend all sums so appropriated and other sums made available for its use from grants, gifts, and other sources for the purposes and activities authorized by this ordinance. se of r nber FUNCTION■ POWERS. AND DUTIES The functions, powers, and duties of the Commission shall be, in general: 1. To acquire and maintain in current form such basic information and background data as is necessary to and understanding of past trends, present conditions, and forces at work to cause changes in these conditions. 2. To prepare and keep current a comprehencive general plan for meeting present requirements and such future needs as may be foreseen. 3. To establish principles and policies for guiding action affecting development in the City and its environs. 4. To prepare and recommend to the City Council ordinances, regulations, and other proposals promoting orderly development along lines indicated as desirable by the comprehensive plan. 5. To determine whether specific proposed developments conform to the principles and requirements for the comprehensive plan and the ordinances. 6. To keep the City Council and the general public informed and advised as to all planning and development matters. Page 2 7.To conduct such public hearings as may be required to gather information necessary for the drafting, establishment, and maintenance of the comprehensive plan and ordinances and regulations related to it, and to establish public committees for the purpose of collecting and compiling information necessary for the plan, or for the purpose of promoting the accomplishment of the plan in whole or in part. 8.To perform other duties which may be lawfully assigned to it, or which may have bearing on the plan. 9.Approve all commercial, industrial, and institutional building permits for new construction or substantial modification of the building, substantial to include exterior work that would increase the value of the property by 20%. 10.Review and approve all commercial, industrial, and institutional site plans for new construction including amendments to site plans. 11.The Planning Commission will act on sign permits not meeting the zoning requirements. The Commission is to be furnished information on all sign permits issued. 12.Staff will schedule public hearing dates for all Conditional Use Permits, Variance Requests, Amendments to the Ordinance, and Rezoning Applications. In connection with its duties, and within the limit of its funds, the Commission may make, cause to be made, or obtain maps, aerial photographs and surveys, and special studies on the location, condition and adequacy Including, but not limited to : studies on housing, commercial and Industrial facilities; economic development, parks, playgrounds, and other recreational facilities; school, public and private utilities; and traffic, transportation and parking. All City employees shall, upon request and within a reasonable time, furnish to the Commission, or its employees or agents, such available records or information as may be required in its work. The Commission, or Its employee or agents, may in the performance of official duties enter upon lands and make examinations or surveys in the same manner as other authorized City agents or employees, and shall have such other powers as are required for the performance of official function in carrying out the purposes of this ordinance. PLAT APPROVAL BY COMMISSION It Shall become the responsibi 1 ity of the Commission to pass upon all proposed new or amended plats coming directly or indirectly under the jurisdiction of the City. No new plat, and no amendment or vacation of an existing plat or portion thereof shall thereafter be recorded without the approval of the Commission. Page 3 ... . MEETING TIMES 1 .The Planning Commission shall meet regularly on the second and fourth Wednesdays of the month at 7:30 p.m. 2.Special Planning Commission meetings shall be called by the Chairman on an as needed basis. ATTEMDANCE RULES 1. Only four (4) excused absences from a regularly scheduled meeting, per year, shall be permitted. 2. Missing two (2) consecutive regularly scheduled meetings shall not be permitted. 4. S. 6. k I jv' Unexcused absences shall not be permitted. Failure to abide by these rules shall be a forfeiture of a seat on the Commission. All regularly scheduled meetings are to be conducted. A field trip or an educational meeting could be scheduled if no business is at hand. Commissioners will, by al 1 means, attempt to notify City Staff if they are unable to attend a meeting. Page 4 r' n n ^ *'" •' rUrv Ji nnav^ w nU • ^ ^ 7J J/ AN ORDINANCE A.MENDIN3 CHAPTER 232 OF TH. WACOMlA CITY CODE RELATING TO COMPOSITION OF THE PLAf^NING COMMISSICN THE CITY COUNCIL OF THE CITY OF WACCNIA, MINNESOTA, 00 ORDAIN AS FOLLOWS: SECTION 1. Chapter 232, Subd. 2, of the Waconia City Code is ?-, eby amended to read as follows: Subd. 2 Composition. Such Planning Commission shall consist of five members. They shall be appointed by the Mayor and confirmed by the Council. Of the members of the Commission first appointed, two shall be appointed for the term of one year, two for the term of two years and one for the term of three years. Their successors shall be appointed for a term of vear~ST> Both original and successive appointees shall lofd th^r offices until their successors are appointed and qualified; provided, however, that no person shall serve more than two consecutive terms on the Planning Commission, regardless of the length of such consecutive terms. Vacancies during the term shall be filled by the Mayor and confirmed by the Council for the unexp'lred portion of the term. Every appointed member shall, before entering upon the discharge of his duties, take an oath that he will faithfully discharge the duties of his office. All members shall serve without compensation. One of the members of the Planning Commission may be appointed from among the members of the City Council, exclusive of the Mayor. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after the date of passage, approval and publication according to law. Passed and adopted by the City C^cil of the^JIi-ty pf Waconia, Minnesota, this 16th day of February_ _ _, AHEST: Lar/y 0. Bpdahl, Mayor it Esther ZellmaonJ Clerk-Treasurer 232 Planning Commission. Subd. 1. Estabi isnTOMt of Conaui ssion. A city pianning commission for the City of Waconia is hereby continijed. Subd. 2. Composition. Such planning commission shall consist of seven members. They shall bo appointed by the f-layor and confirmed by the Council. Of the members of the commission first appointed, one shall be appointed for the term of one year, one for the term of two years, and one for the term of five years. Their successors shall be appointed for a term of five years. Both original and successive appointees shall hold their offices until their successors are appointed and qualified. Vacancies during the term shall be filled by the Mayor and confirmed by the Council for the unexpired portion of the temj. Every appointed member shall, before entering upon the discharge of his duties, take an o . that he will faithfully discharge the duties of his office. All members shall serve without compensation. One of the members of the planning commission may be appointed from among the members of the City Council, exclusive of the Mayor. Subd. 3. Organization and Meetings. (1) The commission shall elect a chairman from among its members for a term of one year. The commission may create and fill such other offices as it may determine. (2) The commission shall hold at least one regular meeting each month. It shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. On or before January first of each year, the commission shall submit to the City Council a report of its work during the preceeding year. Expenditures of the commission shall be within amounts appropriated for the purpose by the City Council. Subd. 4. Adoption of Program of Work. Upon the appointment and organization of the commission, it shall proceed with the preparation and adoption by resolution of a program of work, outlining activities proposed to be undertaken in the exercise of its powers and the performance of its duties. Such a program will include the following: (1) An outline of data and information to be assembled in order to conform to the existing comprehensive plan of the City of Waconia. (2) An outline of the types of procedure necessary in order to implement and make effective the comprehensive city plan. (3) A regular review procedure of the Waconia zoning and subdivision ordinances with suggested additions, deletions, or amendments to the ordinances in order to effectively implement theobjectives of the comprehensive city plan for the City of Waconia. i Subd. 5. Review of Coi^jrehensive City Plan. It shall be the function and duty of the planning connission to continually review the existing comprehensive city plan for the physical development of the City, including proposed public buildings, street arrangements and improvements, use of property, density of population, and other matters relating to the physical development of the City, Such efforts shall be made in cooperation with and in coordination with the Waconia Housing and Redevelopment Authority. Subd, 6, Procedure for Revision of Comprehensive City Plan, Before revising the comprehensive city olan or any section of it or any substantial amendment thereto, the planning commission shall hold at least one public hearing thereon, giving notice )f the time and place of said hearina by publication in the official newspapei at least ten days before the day of the hearing. A revision of the comprenensive city plan or any section or amendment thereto shall be by resolution of the planning comnission, approved by the affirmative vote of not less than 4/7 of its total membership. The commission may from time to time amend or add to the comprehensive city plan or any section thereof as herein provided as it deems necessary. Any changes in the comprehensive city plan adopted by the planning coimiission shall be approved and certified by the City Council. Subd. 7. Means of Executing Plan. (1)Upon the adoption of the city plan or any section thereof, it shall be the duty of the planning commission to recommend to the City Council reasonable and practicable means for imple menting such plan or section thereof in order that the same will serve as a pattern and guide for the orderly physical development of the city and as a basis for the efficient expendi ture of the funds thereof relating to the subiects of such city plan. (2)Such means shall consist of a zoning plan, the control of subdivision plats, a plan for future streets, coordination of the normal public improvements of the city, a long term program of capital expenditures and such other matters as will accomplish the purposes of this section. Subd. 8. Zoning Plan. The planning commission upon its own motion may, and upon instructions by the City Council shall, prepare a proposed zoning plan for the city. Before recommending such plan to the City Council, the planning commission shall hold at least one public hearing thereon after notice as required bv Subdivision 6. The same procedure shall apply for the preparation of any plan of proposed rights of way for future streets or highways or for the reservations of lands for other public purposes. Subd. 9. Official Mao of Street Extensions. (1) The planning commission, with the assistance of the city engineer, may, and upon instruction by the City Council shall, prepare an official map of the platted and unplatted portions A' .-i-.,. of the city and adjoining territory, or portions thereof, indicating upon such map the proposed future extensions or widening of streets of the city within such existing platted and developed territory or across such unplatted territory. (2) After such map has been prepared and a hearing on it has been held as provided in Subdivision 8 it shall be sub mitted to the council which shall thereupon consider such map and may adopt it, or any part of it, with such amendments as it deems advisable. Before such adoption by the council a public hearing shall be held upon the proposal at least ten days after a notice thereof has been published in the official newpaper of the city. After such map has been adopted by the council, whenever any existing street or highway is widened or improved or whenever any new stre . is opened or acquired by action of the city, the city sha i not be required in such pro ceedings to pay damages for the reir. val of any building or structure whatsoever constructed upon such mapped street, or situated outside of any building lane that may have been established upon the existing street or within any area thus reserved by the map for public purposes, if such building or structure has been placed there after the adoption and publication of such map. Subd. 10. Plats. (1) Every plat of land proposed within the city or within two miles of the limits of the city shall be submitted to the City Council before being filed and no plat of land shall be filed unless and until the same shall first have been approved by the City Council. (2) Any person who violates this provision or who sells land or offers land for sale or contracts for the sale of land by reference to or by other use of any plat before such plat has been approved by the planning commission and the City Council in accordance with the provisions of this section shall be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not more than $500.00 or by imprisonment for not more than ninety (90) days. Before acting on such plat the City Council shall submit the same to the planning commission for its recommendations. (3) The planning commission, within forty (C) days after any such plat has been referred to it by the City Council, shall act on the same and shall make its recomnendations with resnect thereto. Such recommendations may consist of: (a) Recommendation that the City Council approve such plat; or r -'- - k (0) (c) Recomendarion that the City Council disapprove such plat, in which case such recorimendation shall include a staterr,ent of the specific reasons for sucn recorrmend- ation; or Reconjnendation that the City Council approve such plat after specified changes or revisions are made therein, which reconmendations may include the condition that a revised plat, containing such changes or revisions, be submitted to the planning commission, in which case such revised plat shall be so submitted to the planning commission for its further consideration and recommenda tion before action thereon by the City Council. Subd, 11. Procedure for Changes.No change shall be made in the zoning plan, future street and public ITn^s plan, or regulations governing the platting of land after such plans or regulations have been adopted by the City Council, until the proposed change shall have been referred to the planning commission for report thereon and an attested copy of such report shall have been filed with the council. Further, no ordinance or resolution establishing any of such plans or regulations shall be adopted by the City Council until such ordinance or resolu tions establishing any of such plans or regulations shall have been adopted by the City Council and until such ordinance or resolution shall have been referred to the planning commission for a report thereon and an attested copy of such report shall have been filed with the council. Failure of the planning commission so to report within forty (40) days, or such longer period as may be designated by the council after such reference shall be deemed to be approval of the proposed change. Subd. 12. List of Recommended Public Uorks. Each officer, department board or commission of the city whose functions include recommendation, prep'-a- tion of plans, or construction of public works shall, at least three months before the end of each fiscal year, submit to the planning commission a list w. the proposed public works recommended by such officer, department, board, or commission for planning, initiation or construction during the ensuing fiscal year. The planning commission shall request from the local school district a similar list of its proposed public works. The planning conmission shall list and classify all such proposed public works and shall prepare a coordinated prcyram of proposed public works for the ensuing fiscal year. Such program shall be recommended by the commission to the council and to such other officers, departments, boards, or public bodies as have jurisdiction over the recomnending, planning, or constructing of such public works. A copy of such recommended program of public works shall be included in the annual report of the planning commission provided for in Subdivision 3. /^/J K :2-4-1 2-4-2r.AFTER 4 ZONING BOARD OF ADJUSTMENT SECTION: 2-4-1; 2-4-2: Board Established Appeals, Fees 2-4-1:BOARD ESTABLISHED: In accordance wiih law, the Council shall appoint and organize a Board of Adjustment, which Board may adopt rules to govern its procedure. The Board shall hold meetings, keep minutes and, pur suant to notice, shall conduct hearings, take testimony u.ider oath and render de cision in writing forty five (45) days after hearing or continued hearing. The composition, membe-'ship, officers and terms of office shall be identical to that of the Planning Commission and appointment to the Planning Commission carries with it and on the sarre basis membership on the Board. (Ord. 075-26, 12-15-75) Copies of application for variances and special exceptions within the flood plain districts shall be submitted to the Commissioner of Natural Resources ten (10) days prior to public hearings and copies of all decisions granting variances and special exceptions in these areas shall be forwarded to the Commissioner of Natural Re sources within ten (10) days of such action. (Ord. 075-22, 12-1-75) 2-4-2: APPEALS, FEES: The Board shall have the power to hear and de cide appeals from any order, requirement, decision, grant or refusal made by the Zoning Officer in the administration of the Zoning Title of this Code. The fee to be charged for any appeal or proceeding filed with the Board shall be such as is determined by proper action of the City Council. (Ord. 075-26,12-15*75) oruinance :<o. 5o Face 1 crdi .\a :;c£ a :, OH u I^V-u JCL £i'2\3LISrtL>o ^ CQ'MISblCC, VO PLA*'. t\;R '.Vi PHYSICAL jrv'EibPML:.'^.' Cf Txi VILLAGE Uf .'(OHIlh cAro. Tiie Council of ti<e viiiace of ;iorai uaks cioes ordain: MAH 1 8 1991 1, i:^^/^hHsnment of Comriission. A village Planning Ccrmission for tne Village of ^«ortn Oaics xs hereby establisnea. 'ihe Camassion s;ull oe tne Village planning agency. 2. Corposition 4. 2.1 buch Planning Canrission snail consist of seven nienijers, all of wnom snail be residents of the Village and snail be appointee by the Village Council, /vny iteitijer of tne Planning Ccrirassion :.ay be renovea oy a four-fifths vote of tne Council. At least one meinijer of the Canrission appointee oy tne Council s.nali oe fran its own menibers. 2.2 Village Council shall set the terro of each oomiission irenoer appointed, but suen term shall not be greater tiian tliree years nor less tiian one year. Appointees shall hold their offices until tneir successors are appointed and qualified. Vacancies during a terra shall be filled by the Council for tr»e une:53ired portion of the terra. Every appointee r.ember snail, before entering upon t.he disaiarge of nis auties, take an oatii tnat .'le will faithfully oisaiarge tne auties of iiis office. ;J.l members shall serve witnout oerpensation. 3. Organization, rieetings, otc. 3.1 The Conraission snail elect a cnaimwi from among its appointed raeiitxirs for a terr.i of one year ana snail appoint a secretary of the Cannlssion who need not be a nember, a Village official '^r a resident of the Village. 'Ihe CemnissiDn iray create and fill such other offices as it may determine. 3.2 Meetings of tne Cenmission shall be ccdJ.ed by the chairman upon seven (7) days written notice thereof, unless such notice is waivec. by all raenbers of the Ccitinission. Four members shall oonstitute a qvorum. 'xlie Coimission sh£tll adopt such otner . rules for the trans action of business as it deems necessary and shall keep a record of its resolutions, transactions and findings, whicn record shall be a public record, un or before January 1 of each yecu: the Coimission shall subndt to the Village Council a report of its work during the preceding year. Expenditures of the Corinission shall be within amounts appztspriated for the purpose by the Village Council. Preparation of Conprehensi\^ Village Plan. It shall be the function and duty of the Planning Caimission to pr^:are and adopt a oonprenensive Village plan for the pi^sical, eooncmic and social develc|xnent of the Village. Such plan may adrirpsa itself to such subjects as proposed public buildings, public utility services, all foms of recreational facilities and other natters relating to the development of the Village. Tne oonprehensive plan nay go beyond those subjects listed hereto so long as tne pl^ relates to - 1 -2/7/7U 6. 1_ >-rdir-ar.ce 56?ace 2 taie ^-enerai stataner.w of policy contained in Section 462.351 of .linnesota Statutes 1969. Tne plan nay be prepared in sections, each of whicn snail relate to a na]or suoject of tne plan or to a major ceograpaical section of tne Village. Adoption of the first section as provided in Section 5 of this Srdinanoe shall mean that tnere is in existence in tne Village of liorth Oaks a ocin;renensive plan. Ihe Contassion nay from time to time arena or add to tne Village plan or section thereof as herein provided for the adoption of the origii^ plan whenever changed conditions or furtner studies by the Ccrrission indicate that such amendment or ackiition is necessary. An attested copy of the plan or of einy section, amendre.nt or addition to tne Village plim adopted by the Planning 'lanrissian s;nali be oertifiea to tie Village Council. 5, Procedure for Adoption of Plan. 5.1 Before adopting tie Village plan cr any section of it or any sub stantial amentnent tiereof, the Ccrmissicn shall .'xiia at least one puolic liearing tiereon, notice of tne time, place and purpose of which shall be given oy publication in tie official Village newspaper at least ten days before the day of the nearing. Uie adoption of the Village plan or any section or amendment tnereof shall be by resolu tion of tie CcjT.mission, approved oy a majority of all tie members of tie Ccnmission. 5.2 Until tne Village Council adopts the plan certified to it by the Catfnission, it snail oonstitute only tie reocniTendatian Df the Caimission. Ajoption by the Village Council shall be by resolution of the Council passed by a vote consisting of a majority of tie members of the Council. Prooedure for Plan iilffactuation. Upon the adoption of tne ocnprehensive Village plan or any sec-ion thereof, it shall be the duty of the Planning Ccnmission to recuiiiend to the Village Council reasonable and practicable means for putting into effect such plan or section thereof in order that the same will serve as a pattern and guide for the orderly physical, eooncndc and social devel^ment of the Village and eis a basis for the efficient expenditure of the funds thereof relating to the subjects of tile Village plan. Such means may include, at the discretion of the Ccnmissicn, but are m t limited to, zoning regxilations, regulations for the control of subdivision plats, an official map, coordination of tne normal public inprovements of the Village, a long term program of capital expenditures and such other matters as will acccpplish tne purpose of tTiis section. 7. Zoning Ordinance. 7.1 No zoning ordixuuioe shall iiereafter be cidc^ted or amended by the Council until a public hearing has been held thereon by the Planning Ccninissio.Ti unr notice as provided in Section 462.357, Subd. 3, Minnesota Stai'ctes 1969. - 2 - 12/29/76 Orcinance :io. 56 Pace 3 7, toninc -jrainance. (continued) 7.2 t Ihe City Ccui'.cil snail act as the Board of P^ppeals ana Aujustnejics as provided in Minnesota Statutes^ Section 462.354, Subdivision 2. 'ihe Boara of /appeals and Adjustments shall function as an c^jpellate forun for any person adversely affected by the Zoning ordinance of the City of North Oaks. Uecii ions of the Board of Appeals ana Adjustments on matters within its jurisdiction snail be final subject to the right of judicial review. Hearings oy the Board of Appeals ana Adjustments snail be *hela upon written notice ten (10) cays prior to die hearing date to tne Ln teres ted parties. 8. Plats. b.l Lvery proposed plat of land witxiin tne Village s.nall be subritted to tne Village Council oefore oeing filed, and no plat of land snaJl be filed unle^^a and until dhe same shall first ."lave been aipproved oy tne Village Council. Vne Village Council snail con stitute tne platting authority as defined in Section 4o2.352, Subd. 4, Minnesota Statutes lS^6d. 8.2 Any person wno violates this provision or wno sells land or offers land for sale or cxntracts for tne sale of lana oy referenoe to or by other use of any plat before sucn plat has ooen approved by the Village Council in aooordanoe with the provisions of tnis section is guilty of a misdateanor and upon conviction tnereof si^all be punished by a fine of not more than three hundred dollars {(>300) or by Ltprisonment for not more than ninety (90) days. 8.3 Before afproving a plat, the Village Council may submit the sane to the Planning Conmission for its reotxrendations. Ihe Planning Contdssion, witnin sixty (60) days after any suc.i plat nas been referred to it by the Village Council, sxiail act on tne sane and snail ma)ce its recxiiinencations with respect thereto. Such recor- menuations may oonsist of: (a) reoannendation t.hat tne Village Council approve sucn plat; cr (b) reocnnendation that tne Village Council disapprove suc.h plat, in whicli case such reccimeiviation shall include a staterent of tne specific reasons for such reocnnendation; or (c) reocnnendation that the Village Council approve such plat after specified changes or revisions are made therein, which reocmiendations may include the oondituon that a revised plat, containing such changes or revisions, oe subndtted to the Planning Conmission, in which case sucn revised plat shall be so subndtted to the Planning Con- Ttdssion for its further oonsideration and reccntnendations before action thereon by the Village Council. - 3 - 12/10/81 r s-TTciinance .o. 56 Page 4 9.t'rtxsedure for Amencneiits. lio aiange shall be niade in zi'.e caipre*«insivc pi;qn nr Any ^niion thereof OT regulations govuciing the platting of land after such plans or regxilaticns have been adopted oy the Village Council, until the proposed change has been referred to the Planning Cem- inission for report thereon and an attested copy of such report has been filed with the Council; and no ordinanoe or resolution establishing any such plans or regulations shall be adopted by tne Village Council until such ordinanoe or resolution has been referred to the Planning Connission for a report thereon an an attested oopy of such report iuis been filed with the Council. Failure of the Planning Camassion so to report within for^ (40) days or such longer period as nay ue designated by the Council after such reference ^lall be deenxxi to be approval of the proposed cliange. Passed by ti« Council this 4th oay of Novenber, 1971. APPRLVID: /s/ Herbert F. Krohn, i*!ayor ATTEST: /s/ Uancy f. Ko^cki, Clerk Published in The White Bear Press Novenber 11, 1971. - 4 - i. — -- 51^2-2-1 2-2-3 CHAPTER 2 PLANNING COMMISSION MAH 1 8 4Q9‘*- SECTION: 2-2-1 2-2-2 2-2-3 2-2-4 Commission Established Initial Appointments Criteria Adopted Effective Date 2-2-1:COMMISSION ESTABLISHED: Under authority of M.S. 462.354 there is hereby established an advisory Planning Commission to make recommendations to the Council for the future development of land so as to insure a safer, more pleasant and more economical environment for residential, commercial. Industrial and public activities and to promote the public health, safety, morals and general welfare. 2-2-2:INITIAL APPOINTMENTS: Initial appointments were made to accomplish the rotation of overlapping terms described in Section 2-2-3(E) below. 2-2-3:CRITERIA ADOPTED: The following criteria are hereby adopted: (A)Members; Officers: The Commission shall consist of five (5) members who shall choose annually from among themselves a chairman and a vice^hairman. (B) iC) (D) Designated Seats: All seats are undesignated. Appointment: Members shall be appointed by the City Council. Qualifications: Members shall be citizens of the United States and shall be residents of the City. I arfWA'wri a.. l>. s w.hi Terms of Office: Members shall be apointed for two (2) year terms each beginning on the first day of February providing for a rotation of two (2) members one ye r and three (3) members the next et. seq. (F) IG) Vacancies: A vacancy shall be filled by the Council for the unexpired term. Compensation: Members shall serve without pay but may be reimbursed for reasonable personal expense. (H)Removal: Members m.ay be removed from office for cause by a four-fifths (4/5) vote of the Council. (1) Oath of Office: Prior to assuming the duties to which first aopointed each member shall take an oath of office. 2-2-4:EPPECTIVE DATE: This Ordinance becomes effective upon adoption by the Council and upon subsequent publication in the official newspaper. (Ord. 080-87, 4-7-80) 476.*680 , u K ■ nU m;.. 201.01 201.03 CH.APTER 201 PL.\NMNG COMMISSION <. SECTION:•V ^ 201.01 201.02 201.03 201.04 Commission Created. Appointment, Term of Office Removals, Vacancies in Office Organization Jurisdiction and Duties 201.01:COMMISSION CRE.\TED, APPOINTMENT. TERM OF OF FICE: .A Planning Commission consisting of seven (7) members shall be appointed by the City Council. 201.02: REMOVALS. VACANCIES IN OFFICE: The City Council shall have the power to remove any member of the Planning Com mission for cause after a public hearing. Vacancies in the Planning Commission shall be filled for the une.xpired term of the member whose place has become vacant in the manner herein provided for the appointment of members. 201.03:ORGANIZ.ATION; Subd. 1. Officers: The City Council shall appoint a chairman from among the members of the Planning Commission.' (Ord. 77, 9-24-73; amd. 1987 Code) Subd. 2. Meetings and Hearings: a. All meetings of the Planning Commission shall be held at a regularly scheduled date or at the call of the chairman or at the request of a ma jority of the members of said Commission. b. All hearings conducted by the Planning Commission shall be open to the public. Subd. 3. Minutes and Records: The Planning Commission shall keep minutes of its proceedings showing the vote of each member upon every ques tion, or if absent or failing to vote indicating such fact, and shall also keep I. See Section 202.02 of this Code for liaison member of the Park Commission. !■ ; -I ■ff 201.03 201.04 records of its hearings and other official actions. Findings of ^act shall be included in the minutes of each case and the reasons for recommen ding or denying such request shall be specified. Every requirement, deci sion or determination of the Planning Commission shall be filed im mediately with the City Council and shall be a public record. Subd. 4. Rules of Procedure: The Planning Commission shall adopt its own rules of procedure not inconsistent with the statutes of the State of Minnesota or with this Chapter. Subd. 5. Quorum: No hearing shall be conducted by the Planning Commission without a quorum, consisting of the majority of all the members being present. The concurring vote of the majority of the members shall be necessary to any action by the Planning Commission. 201.04:JURISDICTIO.N .\.ND DUTIES: The Planning Commission shall have the following jurisdiction and duties: Subd. 1. To prepare and recommend to the City Council a Comprehensive Plan for development of the City. The Plan shall include reasonable rqeuirements for streets, public grounds and other public facilities and for the use of land within the corporate limits. Subd. 2. To recommend to the City Council changes to the Comprehensive Plan. Subd. 3. To recommend to the City Council plans for improvements pursuant to the Comprehensive Plan and to aid the City Council in the develop ment and completion of such projects. Subd. 4. To hear, review, initiate and offer recommendations to the City Coun cil on applications for amendments to the Zoning Ordinance.' variances, conditional uses and planned developments. (Ord. 77, 9-24-73) 1. See Chapter 1201 of this City Code. f ( ( 5 :.50 C < • c 9- C m €»• c ._ ^ * SBC. 2.50. ADVISORY COMMISSIONS AND COMMITTBES GENERALLY. All Advisc’ry Commission and Committee appoint ments authorized by orcjinance or resolution shall be made by the Council at the second regular meeting in January of each year, or at such other time as determined by the Council, and such appointments confirmed prior to the expiration of the existing terms. The term of each appointee shall be established and stated at the time of his or her appoint ment, and terms of present Commission and Committee members may be established, changed or terminated so as to give effect to this Section. Each Commission or Committee shall be composed of seven regular members who shall serve staggered (2 or 3 members subject to appointment each year) three-year terms, unless otherwise required by Statute, Code or resolution. However, no member may serve more than three consecutive three-year terms or more than nine consecutive years on any one Commission or Committee. An eighth member shall be appointed to each Commission or Committee as an alternate for a period of one year and shall have all of the powers and duties of a Commission or Committee member during the absence or disability of a regular member. Notwith standing the provisions of this Section, the Council may by resolution establish special adhoc committees or groups consisting of any number of members appointed for periods at the Council's discretion. New appointees shall assume office at the first meeting of the Commission or Committee after appointment. However, all appointees to Commissions and Committees shall hold office until their successors are appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be effective immediately when made and only for the unexpired term. No appointed Commission or Committee member shall be an employee of the City, but an ex officio member may be so employed. All appointed Commission and Committee members shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the Council before they were incurred. The Chairman and Secretary shall be chosen from and by the Commission and Committee membership to serve for the current year. Any Commission or Committee member may be removed by the Council for misfeasance, malfeasance or nonfeasance in office and his or her position filled as any other vacancy. Each Commission and Committee shall hold its regular meetings at a time established and approved annually by the Commission or Committee. All members shall be residents of the City. The City Administrator shall be an ex officio member of all Commissions and Committees; provided, that he or she may be represented by his or her assistant or some person duly authorized by him or her. All Commissions and Committees shall act as advisory to the Council. Except as otherwise provided, this Section shall apply to all Commissions and Committees. -t M'fV' (8-31-88) r c • L m i •• 1 • I •• r < r I j I I I tt I •. I i i I« > • I t f I # I « 4 • ^ I > I I I !• r I I • < « 1 i B k i 1 « A-- . 51 SEC. 2.51. ADVISORY PLANNING COMMISSION. Subd. 1. Establishment An Advisory Planning Commission is hereby established. Sojrce: Ordir.ar.re No* 53, 2nd Series Effective Date: 4-3-88 Subd. 2. Powers and Duties. The Advisory . lanning Commission shall have all the powers and duties defined or granted m the Statutes and the City Code planning, zoning and suodivision regulations, and shall act in an advisory capacity to the Council in all of such areas. Source: City Code Effective Date: 1-1-83 SBC. 2.52. ADVISORY PARK AND RBCRFATION COMMISSION. Subd. 1. Establishment. An Advisory Park and Recreation Commission is hereby established. The Director 0. Parks and Recreation, by reason of his position shall be an ex officio member. Source: Ordinance No. 53, 2nd Series Effective Date: 4-3-88 Subd. 2. Powers a;'«d Duties. The Advisory Park and Recreation Commission shall make recommendations as to acquisition of park sites and facilities, park programs, developments. SBC. 2.53. ADVISORY BOARD OP ADJUSTMENTS AND APPEALS. (CODIFIER'S NOTE; The Advisory Board of Adjustments and Appeal«s (Zoning) is provided for in Chapter 11 of the City Code♦ * Source; City Code Effective Date: 1-1-83 (Sections 2.54 through 2.69, inclusive, reserved for future expansion.) (8-31-88) § 2-59 Cottage Grove City Code § 2-76 9 Sec. 2-59. Planning commission. ^ ^ i jg * The purpose and duties of the planning commission sh^l t>e those vested in it by the statutes of the state and other ordinances of the city. (Ord. No . 222. S 1.) Sec. 2-60. Public safety, health and welfare commission,. The purpose and duties of the commission shall be to: (a) Study and recommend to the city council the needs for police pro tection and fire protection and also to recommend the utilization of lities and future facilities which may be created from time to time Py ‘Jj® cUy council. The public safety commission shall have the duty to cedures, as referred to them by the city council. Such re^mmendations shall then be acted upon within a reasonable length of time by the city council . (b) Study and make recommendations to the council on applications for special use permits and the renewal thereof, which permits relate to police^^^ fire protection and proposed changes or additions to police and fire ordinances. (c) Initiate studies on matters within the authority of the commission with written reports thereon . (d) Study such other matters as may be directed by t. city council and report thereon . (Ord. No. 222, § 1.) Sec. 2-61. Public works commission. It shall be the duty of the public works commission to study and recom mend to the city council the needed and necessary public works equipment and facilities, the needed and necessary public utilities in the city . and ommend the utilization of present and future facilities time to time by the city council. Such recommendation shall be acted upon with in a reasonable length of time by the council . (Ord. No . 222, s i.) Secs . 2-62 to 2-75.1. Repealed by Ordinance No. 222, § 1. Article V. Unclaimed and Abandoned Property^ Sec. 2-76. Disposal generally. All property lawfully coming into the possession of the city and unclaimed by its owner shall be disposed of as follows: (1) The department of the city into whose possession property comes shall arrange for storage of the same. If municipal facilities for storage are unavailable or inadequate , arrangements for storage at privately owned facili ties may be arranged . I 28-30 Supp. #4, 6-76 r-‘ Planning jnd Zoning Commission City of Cottage Grove RULES OF THE COMMISSION FOR 1990 A. Authority 1, State of Minnesota - Municipal Planning Act as amended. 2. Name - The name of this Commission is the Planning and Zoning Commission oTThe City of Cottage Grove* hereafter referred to as the Cotrmission •jnd as the Commission is authorized to adept rules of proesdu according to Chapter 28 of the City Code of the City cf cottage Grove, Washington County, State of Minnesota. Governing Regulations - The laws of the State of Minnesota and the ordinances of the City of Cottage Grove supersede any part of these rules of procedure of the Commission. 4. Rules of Order - In matters not covered in these rules of procedure, the conduct of the Commission shall be guided by “Roberts Rules of Order, Newly Revised". 5. Open Meeting Law - The Commission and all Committees thereof shall be subject to the Minnesota Open Meeting Law. B. Enablement and Amendments 1. These rules of procedure, hereafter referred to as the Rules, shall take effect upon adoption by a two-thirds affirmative vote of the entire Commission. 2. These Rules may be amended only at regular meetings of the Commission and by not less than five (5) members of the Commission consenting to any amendment, and with any amendment receiving consideration for at least two (2) consecutive regular meetings before adoption and inclusion in these Rules. C. Purpose 1. The primary purpose of the Commission shall be to formulu.e and imple ment a master plan for the development of the community and to conduct municipal planning activities for guiding the future development and improvement of the municipality through the preparation, adoption and amendments of the Comprehensive Plan. 2. The Commission shall serve as the Board of Appeals and Adjustments. 1 ' 3. The Commission shall serve as an advisory board to the City Council for matters concerning zoning, the subdivision of land and the general deve lopment of the community. The Commission shall consider and report on every matter referred to the Commission by the City Council. 0. Membership 1. Number and Term - The Commission shall consist of nine (9) members, each appointed by the City Council for terms of three (3) years, beginning in January. 2. Qualifications - All members of the Commission must meet the following qualificatinns: a. Be a qualified voter of the City Cr^ta-jc Crcve. b. Take the Oath of Office. Atterdar.ee and Resignation E. 0 a. Resignation from the Commission shall be in writing to the Chair of the Commission who will notify the City Council and request a new appointment. b. Absence from three consecutive regular meetings without formal consent of the Commission or four meetings in any one-year period shall be deemed to constitute a resignation of a member and the vacancy thus created shall be filled thereafter by the City Counci . c. Members may be recalled from appointment fo- cause by a majority vote of the City Council. 4. Ex-Officio Members - The members of the City Council and the Community Development Staf^i^ shall be ex-officio non-voting members of the Commission. Procedures 1. Meetings a. Annual Meeting - The Commission shall have the annual meeting at the first regular meeting in January of each year at which time appointments shall be received, officers elected, rules adopted, committees appointed, and such other business tran sacted as the Commission decides. b. Regular Meetings - The Commission shall have regular meetings on the fourth Monday of each month at 7:30 P.M. to conduct such business as may be presented to the Commission. • • *1 -c — C.Special Meetings - The Commission may hold special meetings at any time outside of the regular meetings on the call of the Chair of the Commission, or on the call of the Chair of the Commission when directed by petition of three (3) members of the Commission, or on the call of the City Council, with proper notice being given 24 hours in advance. 2. Quorum and Voting a. A minimum of f (5) members present and voting shall consti tute a quorum any meeting of the Coomiission. b. c. d. e. f. 3. Motions a. c. A majority oi Commission members present and voting shall decide all questions excepting extra requirements for amending the Rules, suspending the Rules, and regulations superseding the Rules. A roll call vote shall be takf question. The members shall t last. en there is division on any .lied witn che Cnair voting Every member shall vote for or against the motions before the Commission, unless the Commission shall excuse him/her or unless he/she is immediately in the question, in which case the member shall not vote. When a member declines to vote on a motion, he/she shall be required to give his/her reasons. The Chair then will put the question to the i mmission, "Shall the member, for the reasons given by him/her be excused from voting?" which shall be decided without debate. The order of voting on the previous question shall be in reverse orde»' of receiving the amendments and then upon the main question.. No motion shall be debated until there is a second to the motion. b. No motion shall be debated until that moL’ n is restated by the Chair or upon the direction of the Chair restated by tiie recording Secretary from his/her notes. A motion to adjourn shall always be in order except during roll call. When a motion to adjourn is made, it shall be in order for th» Chair to permit any member to state any fact to the Commission relative to the condition or amount of business before the Commission which would seem to render it improoer to adjourn at that time. Such statement, however, shall not be debatable and shall not in any case, occupy more than two (2) minutes. d. A motion to adjourn shall always be in order, also a motion to adjourn to a time certain. The latter motion is debatable. When either motion is rejected, it shall not be renewe- until further business has been transacted. e. After a motion is stated by the Cnair or read by the recording Secretary, it shail be considered to be in possession of the Conwnission, but may be withdrawn by the author at any time before decision or amendment. f. A motion or amendment shall be written if the Chair, the recording Secretary or any members so request. g. When a question has once been made and carried in the affir mative or negative, it shall be in order for any member v.ho voted with the prevailing side to move for the reconsideration thereof; but m motion for the reconsideration of any vote shall be in oider after the motion, resolution, report or other official action upon which the vote was taken shall have gone to the Council, announcing the Commission's decision. Such motion shall take precedence over all other questions; except the motion to adjourn. A motion for reconsideration having been placed before the Commission and lost shall not be renewed. h. Precedence of Motions - When a question is under debate, no motion shall be received, but: 1. To adjourn to a time certain. 2. To adjourn. 3. To lay on the table. 4. Call for the question. Motions 2, 3 and 4 shall be decided without debate. 5. To conmit to committee. 6. To postpone to a certain day. 7. To amend, or 8. To postpone indefinitely. The above motions shall have precedence in order from 1 through 8. 4. Agenda and Order of Business a. The order of business at a regular meeting shall include such items as: L ■ IL t WPW J—•-* » » ^J 1. Call to Order 2. Roll Call for Attendance 3. Approval of Agenda 4. Consent Items 5. Pubiic Hearings 6. Applications and Requests 7. Secretary's Report (minutes, agenda, etc.) 8. Staff Reports 9. Committee Reports 10. Council Actions 11. Adjournment Initiation of Business a. The City council may direct other business to the consideration of the Commission for report to the City Council. b. The Planning Commission may initiate any business within the scope and eaning of the State of Minnesota Municipal Planning Act, Revised. c. Applications *or zoning changes, zoning variations, new and renewal special use permits and proposed changes and additions to ordinances must he submitted to the Commission in writing, indicating payment of applicable fees, and including all available details and information with maps, charts, diagrams, and pictures in detail when any description question is concerned. 6. Types of Action by the Commission a. All actions of the Commission are subject to review and action by the City Council. b. Adoption of and changes to the Rules. c. Adoption of and changes to resolutions or motions of the Commission with the direction or recommendation within the authority of the Commission. d. Initiation of studies on matters within the authority of the Coflvnission with reports to the Commission required of every convnittee or sub-committee of all activities and results. r 7. Publ ic Participation - All meetings the Commission shall be the public. open to F. Officers 1. Officers - The officers of the Commission for 1990 shall be and their duties shall include. a. Chair - Steve Ingram 1. Shall preside over the Commission, and be charged with all powers and duties pertaining to such presiding officers. 2. Shall preserve order and decjrur.., :r. case of disor derly conduct or disturbance in the audience, may order the area to be cleared. 3. Shall have general control, except as provided by rule or law of the portion of the municipal building being used by the Planning Commission at the time of Commission meetings. * 4. Shall represent the Commission to the City Council, other organizations and to the public, subject to the direction and review of the Commission. 5. Shall appoint members to, and the Chair of, the commit tees of the Commission subject to the approval of the Commission and the consent of each member appointed. 6. Shall appoint acting officers of the Commission and to generally supervise and direct the work of the Commission. 7. *fay prepare the annual report to the City Council. b. Vice-Chair - A1 Einberger 1. During the absence, disability or disqualification of the Chair, the Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. 2. Shall serve as Chair of the Regulations Committee. 3. Shall serve as a member of the Planning Committee. c. Secretary - Glen Kleven 1. Shall ensure minutes and records are kept of all pro ceedings of the Commission. ~ A iMI-aii. • > A .... J a .1 . i' 4 7. Public Participation - All meetings of the Commission shall be open to the public. F. Officers 1. Officers - The officers of the Commission for 1990 shall be and their duties shall include. a. Chair - Steve Ingram 1. Shall preside over the Commission, and be charged with all powers and duties pertaining to such presiding officers. 2. Shall preserve order and decorum, and in case o'* disor derly conduct jr disturbance in the audience, mav order the area to be cleared. 3. Shall have general control, except as provided oy rule or law of the portion of the municipal building being used by the Planning Commission at the time of Commission meetings. 4. Shall represent the Commission to the City Council, other organizations and to the public, subject to the direction and review of the Commission. 5. Shall appoint members to, and the Chair of, the commit tees of the Commission subject to the approval of the Commission and the consent of each member appointed. 6. Shall appoint acting officers of the Commission and to generally supervise and direct the work of the Commission. 7. May prepare the annual report to the City Council. b. Vice-Chair - A1 Einberger 1. During the absence, disability or disqualification of the Chair, the Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. 2. Shall serve as Chair of the Regulations Committee. 3. Shall serve as a member of the Planning Committee. c. Secretary - Glen Kleven 1. Shall ensure minutes and records are kept of all pro ceedings of the Commission. ■up 2. Shall serve ont he Rules Comnittee. 1. Appointment and Election of Officers a.Chair - The Chair of the Commission shall be appointed by the City Council with the Commission having the privilege of making a recommendation by secret ballot. b.Term - Each officer, other than the Chair, shall be elected by secret ballot of the Commission at the annual meeting to serve a term of one (1) year and then until a successor is duly elected. c.acancy - Should any officer, other than the Chair, vacate .lis/her offica by resignation o.* otner valid reason, the Chair may appoint a member to act in and carry out the duties of the vacated office until the Commission fills the vacancy in elec tion by secret ballot. d.If, in the event, there is no more than one person nominated for an office, then the Chair may waive the secret ballot. G. Committees 1. General Provisions a.Types of Committees - The Commission or the Chair of the Commission may direct the appointment of standing and special committees. b.Appointments - The Chair of the Commission shall appoint mem bers of the Commission to committees subject to the approval of the Commission and the consent of each member for the committee on which he/she is to serve. c.Substitutes - The Chair of the Commission or the Chair of the Committee (»-y appoint substitute and additional commission mem bers subject to the appointment procedures of these Rules. d.Attendance - All meetings of any committees are open to any member of the Commission; all members of the Commission shall be notified of Committee meetings. e. Committee Actions - 1. Committees shall work on assignments as directed by the Commission, the Ruless Committee, or the Chair of the Commission. 2. All committee Chairs shall file written reports as directed by the Commission or as requested by the Secretary. -tmni I JM iLtiWi K u 0 1"^ ^ ^(^'ro 3. All committees may appoint special sub-committees for specific purposes. 2. Standing Committees a.Service - Standing committees may be appointed at each annual meeting and serve in a permanent status during the following year. b. Quorum - Each standing committee must have a quorum of three (3) members to transact business. c. Names and Duties - 1. Rules Committee - Administrative matters, work assign ments for officers and committees of the Commission. 2. Planning Committee - Long range planning and capital improvements. 3. Regulations Committee - Considerations of permanent changes in laws, ordinances and regulations; zoning variations and changes; land surveys and legal descrip tions; plats and subdivisions. 3. Special Committees a.Special committees for specific purposes may be appointed by the Commission or the Chair of the Commission subject to the appointment procedures of these Rules to serve for less than a period of one (1) year or until a project is completed. Adopted this 22nd day of January, 1990 by the Planning and Zoning Commission. ti .ill'( Cr M'M vAutft 9 Chapter I PLANNING* Art. .Art, Art. I. In General. 17.1-17-19 II. Economic Development Commission. I) 17-20—17*39 III. Dakota County HRA Housinij Plan Authority. §§ 17-40—17-44 ARTICLE I. IN GENERAL Sec. 17-1. City planning commission—Established. A city planning commission is hereby reestablished. The planning commission shall be the city planning agency. (Ord. No. 142. § 3. 2-25-74) Sec. 17-2. Same—.Members. (a) Number The planning commission shall consist ol seven (7) members to be appointed by the city council. (b) Terms. Members of the planning commission and their successors shall serve terms of three (3) years, except that ol the first seven l7) members appointed following enactment of this section, three (3) shall be appointed for three-year terms, two (2) for two-year terms and two (2) for a one-year term. .Appointees shall hold their offices through March 1 of the year of expiration of their term or until their successors are appointed and qualified, whichever is later. (c) Removal. .Members may be removed by the council without cause. id) Vacancies. Vacancies during the term shall be tilled by the council for the unexpired portion of the term. (e) Oath. Every appointed member shall, before entering upon the discharge of his (her) duties, take a . oath that he (she) will faithfully discharge the duties of the office. (f) Compensation. .All members shall serve without compensation; however, they shall be reimbursed for all 'Cross references — Zoning. App A. subdivisions. App B Supp. No 7 991 5 17-2 APPLE valley code expenses and costs necessarily incurred in connection with their duties. iOrd. No. 142, § 4. 2 25-74; Ord. No. 161. 3-26-75; O^d. No. 195. 1-5-78; Ord. No. 252. 1-22-81) Sec. 17*3. Same—Organization, meetings, etc. (a) The planning commission shall elect a presiding nlficer and a secretary from among its appointed members lor a term ot‘ one year: and the commission may create and till such other offices as it may determine. (b) The planning commission shall hold at least one regular meeting each month. It shall adopt such rules for the transaction of business as it deems appropriate and shall keep a record of its resolutions, transactions and findings, which record shall be a public record. On or before January first of each year, the commission shall submit to the council a report of its work during the preceding year. Expenditures of the commission shall be within amounts appropriated for the purpose by the council. (Ord. No. 142, § 5. 2-25-74) Sec. 17-4. Same—Powers and duties. The planning commission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes, sections 462.351 through 462.364. as amended. It shall also exercise the duties conferred upon it by this chapter. (Ord. No. 142. § 6, 2-25-74) Sec. 17-5. Official map—Purpose: adopted by reference. (a) Purpose. The purpose of an official map is to identify land needed for future public uses in order to permit both public and private property owners to adjust their building plans equitably and conveniently before investments are made which will make such adjustments difficult to accomplish. (b) Adopted by reference The official map of the city, as created by Ordinance No. 77, Sections 1 through 3, and adopted June 9, 1970, together with the legal description and surveyor’s c tifi- Supp. No. 7 992 ( ( B9SBI \ SECTION 30 ^ T®: 1391 zoning Ordinance Section 300.01. Page 1 TITLE-.- PURPOSE, SCOPE AND INTERPRETATION. SUBDIVISION 1. TITLE. Sections 300.01 through 300.30. inclusive, of the code of city ordinances shall be known and may be referred to as the "Minnetonka zoning ordinance of 1986". When referred to herein it shall be known as "this ordinance". SUBDIVISION 2. PURPOSE. This ordinance is enacted to promote the public healtn. safety and general welfare of the city of Minnetonka through the following: a) encouraging the planned residential, commercial, public uses of land; and orderly development of industrial. recreational and b) providing adequate light, air and convenience of access to property; c) limiting congestion in the public right-of-way; d) preventing overcrowding of land and undue concentration of population and structures; e) providing for the compatible integration of different land uses and the most appropriate use of land; f) encouraging development in accordance with the city's comprehensive plan; g) conserving the natural beauty and environmental assets of the city including areas of steep slopes, mature trees, and wetlands; (Amended by Ordinance No. 89-559. 7/13/89) h) protecting water resources and water quality in accordance with the provisio* s of this ordinance and the city's stormwater management plan; i) facilitating the provision of water, utilities and sewage disposal to property; j) protecting the population from fire, and other matters affecting public safety. k) maintaining to a reasonable extent property values and the tax base of the city; and I i- 1)Zoning Ordinance Section 300.01. Pace 2providing for the administration of this ordinance and amendments to it, defining the powers and duties imposed by this ordinance and prescribing penalties for violation of its provisions. SUBDIVISION 3. SCOPE. From and after the effective date of this ordinance, the use of all land and all buildings erected, aJtered, enlarged or relocated and every jjse accessory thereto shall be in conformance with the provisions of this ordinance. Any existing use or building, lot or development which was legally established but is not in conformance with the provisions of this ordinance shall be regarded as non-conforming and may continue in existence only for sucn period of time and under such conditions as is provided for in section 300.29 of this ordinance. SUBDIVISION 4.INTERPRETATION AND APPLICATION. a)The pro'^isions of this ordinance shall be minimum requirements. Where the conditions imposed by any provision of this ordinance differ from those required by any statute or other ordinance of the city, the regulations which are more restrictive or which impose the higher standard shall prevail except provisions of the subdivision ordinance as codified in the 1932 code of ordinances shall not supercede provisions of this ordinance. Words or terms defined in this ordinance shall have the meanings assigned to them unless such meaning is clearly cont ary to the intent of this o; linance. The singular number shall include the plural. The present tense shall include the past and future tenses. The word "shall" is mandatory and "may" is permissive. SUBDIVISION 5.OFFICIAL ZONING MAP. a) The location and boundaries of the zoning districts established by this ordinance shall be known and may be referred to as the "Minnetonka official zoning map". The map and all notations, references and data shown on it are incorporated by reference into this ordinance and shall be'as much a'part of this ordinance as if it were fully described herein. (Amended by Ordinance 8S-426, 6/23/86.) r-' i ) Zoning Ordinance Section 3CC.C1. Page 3 The official Wetlands an* "loodplain n'.aps referenced in Sections 300.23 and 300.^^ of this ordinance shall be a part of the official zoning map established by this subdivision. (Added by ordinance 86-426, 6-23-86.) c)All property within the city shall have the zoning designation shown on the official zoning map. If there is any discrepancy or inconsistency between the official zoning map ~und any other map, ordinance or source which purports to indicate the zoning of property, the official zoning map shall ta)^e precedence. (Added by Ordinance 86-426, 6-23-86.) Except for the Wetlands and Floodplain overlay districts, zoning district boundary lines shown on the official zoning map are intended to follow lot lines, the center lines of streets or alleys, the center lines of street or alleys projected, railroad right-of-way lines, the center of watercourses or the corporate limits of the city, unless otherwise indicated. In the case of the Wetlands and Floodplain overlay districts, the boundary Ixnes of the distriCwo shax^ be determined as specified in sections 300.23 and 300.24 of this ordinance, respectively. (Added by Ordinance 86-426 6-23-86.) It shall be the responsibility of the director of planning to maintain the Minnetonka official zoning map and to make changes on the map promptly whenever appropriate. (Amended by Ordinance, 86-426 6-23-86.) SUBDIVISION 6. SSVERABILITY. Every section or subdivision of this ordinance is declared separable from every other section or subdivision. If any section or subdivision is held to be invalid by competent authority, no other section or subdivision shall be invalidated by such action or decision. r \ \ Zoning Ordinance Section 300.04. Page 22Sf?CTION 300.04. PLANNING COMMISSION. SUBDIVISION 1. ESTABLISHMENT. A planning commission of seven members is established and shall constitute the planning agency of the city. Members of the planning commission shall be residents of the city and shall be appointed by the mayor and confirmed by the city council. Members shall serve staggered terms of three years and may be removed council. vote of two-thirds of the full citv SUBDIVISION 2. POWERS AND DUTIES. The planning commission shall have such powers and duties as may be conferred upon it by statute, charter or ordinance. The planning commission's actions shall be advisory to the city council except with regard to those matters in which its decisions are final but subject to appeal to the city council. SUBDIVISION 3. PROCEDURES. The planning commission shall elect from among its members such officers as it may deem appropriate. The planning commission may adopt bylaws or rules for the conduct of its business. SUBDIVISION 4. STAFF LIAISON. The director of planning shall serve as liaison between the planning department and planning commission. The dir--ctor of plan ling shall prepare reports and information for the planning commission, attend its meetings and participate in hearings and di cussions held by the commission but shall not vote on any -tem before the planning commission. SUBDIVISION 5.ACTIONS. The planning commission shall the citv council or decisions onmake recommendations to items before it within a reasonable time or such time as shall be prescribed by statute, charter or ordinance. Failure by the planning commission to make a recommendation or decision within the required period shall be deemed to be a denial if the delay is appealed by the applicant. The planning commission may condition its recommendations or approval in order to effect the intent of this ordinance. The planning commission shall accompany its decision to deny an application with a statement of its findings regarding the matter. The planning commission shall serve a copy of any decision in which its action is final upon the applicant by mail. ) Zoning Ordir.ance Section 3C0.04. Pace 23 SUBDIVISION 6.APPEAL^. a)Any person commission agorio'^ed oy a decision of the planning tegarc’ing an application on which the decision of the planning commission may be final may appeal such decision to the city council. The appeal shall be submitted in writing within 10 days of the date of the decision or the decisions stands. Jpon appealr the city council shall consider the request within 90 days urless ar extended period is agreed with the appellant. The -ty council may reverse the decision of the plarnin^ ..Mtunission by an affirmative vote of two-thirds cf -t.^ ull membership. (Amended by Ordinance 87-450, 1-20-b".) Any person aggrieved by a decision of the director of planning regarding an application the director of planning is authorized by this ordinance to grant or deny may appeal such decision to the planning commission. The appeal shall be submitted in writing within 10 days of the date of the decision. Any person aggrieved by a decision of the planning commission regarding an application first decided by the director of planning may appeal the decision of the planning commission to the city council. The appeal shall be submitted in writing within 10 days of the decisxon. The city council may reverse the decision of the planning 'ommisslon by an affirmative vote of two-thirds or its full membership. In any matter in which the planni.ig commission's decision is not final but is a recommendation to the city council, the city council may adopt, modify or reject the recommendation of the planning commission by vote of a simple majority of those present, unless otherwise required by this ordinance. Any applii'int who obtains a building permit, starts constructand/or begins a use in reliance upon the decision of the planning commission, prior to the termination of the appeal period, assumes the risk that the decision may be reversed upon appeal. When an appeal is received by the city the applicant will be notified of the appeal and informed as to the date of the city cruncil meeting where it will be heard. nart' ir- 32]91.1 To; Froa; Date: Mayor Peterson and Orono City Counci Mark Bernhardson, City Administrato March 21, 1991 Subject: Town Meeting C0Ur\ii;ii i„£E7|jgQ Attachment: A) Town Meeting Memo Dtd 2/28/91 B) Draft Press Release mar Z S 1991 CITY OF ORONO ISSUE 1. 2. Determine items for agenda for the meeting. Indicate what staff members Council would desire to attend the meeting. INTRODUCTION At the meeting of March 11, 1991 Council discussed it-.fiv- that they might like to have discussed at the Town Meeting, indicating it would be appropriate to publish that in advance so the public was aware of the meeting focus. Further discussion was tabled to this meeting. ALTERNATIVES T7 2. Identify topics Indicate desirability as to sta to be in attendance RECOMMENDATION Once Council has agreed on topics, staff would place those in the paper on Tuesday, March 26, 1991 for publication on March 29, 1991, a little over one week in advance of the meeting. Isv L- TO:Mayor and City Council FROM:Mark E. Bernhardson, City Administrator DATE:February 28, 1991 SUBJECT: Town Meeting ISSUE - im c* ' ■ ^Presentation to Council of place for the meeting. 2^^^i^ertnine agenda, if any, the Council would desire for that. 3, Determine any desired attendance on the part of staff members. INTRODUCTION - At the Council's February 25, 1991 Council meeting they directed staff to establish the Town Meeting at the High School in either the auditorium or the cafeteria from 10 to noon on Saturday, April 6, 1991. DISCUSSION - Issue #1 - The cafereria has been obtained for that meeting and we have asked for coffee and cups for approximately 150 people. Issue #2 - Or: ally presented for a Town Meeting was the issue of an open fc U" have the public state concerns they have regarding the Cxcy. Given the potential lack of interest in an open forum or the direction that such a format could take, it is suggested that a list of key topics be established. Strategic plan priorities may be appropriate listing of issues and that people would be allowed to bring up other issues later on in the agenda. Issue #3 - Type of format and topics together with Council's thinking about the matter would be instructive as to what staff members, if any, they would desire to have in attendance at that meeting or if they would prefer to have CounciImembers meeting with the public. ALTERNATIVES - 1, Accept the information 2. Establish an agenda. 3. Table until the March 25, 1991 Council meeting. 4. Outline what staff members, if any, they would like. 5. Take no action. RECOMMENDATION - It is recommended that the Council indicate what J-' ■ r!'' k.* i^‘- KV K 'i 1^. r Ir format they would desire, if any, and staff members they would desire to have attend. PROPOSED MOTION - Moved by seconded by Council direct staff regarding the Town Meeting currently scheduled for April 6, 1991 from 10 to noon. Ayes _, Nays _. It ivI 'l *■ ' i r- ■ : A ‘t:-; DRAFT ORONO TOWN MEETING The Orono Council is holding an informal Town Meeting on Saturday, April 6, 1991 from 10:00 a.m. to Noon at the Orono High School Cafeteria. This will be an opportunity for the Council and community to focus discussion on the following issue: While there are other significant issues facing the community and Council including Highway 12 and City facilities, these are significant enough so that Council will hold separate sessions on each of these in the next few months to more adequately address these issues. ....... r 31291.6TO; FROM: DATE: Mayor and City Council Mark E. Bernhardson, City Administrat March 12, 1991 SnBJBCT: Joint Council/Planning Conmission Meeting ISSUE - 1. Remind Council of the time and date for Commission/Council joint meeting. Planning 2. Determine location for such a meeting. 3, Present Attorney opinions on publicness of meeting place together with the need, if any, for minutes to be taken. INTRODUCTION - At the Council's March 11, 1991 Council meeting they set April 20th at 9;00 a.m. as the date and time for a meeting with Planning Commission. Jeanne Mabusth in a follow up discussion with the Planning Commission at their March 18, 1991 Planning Commission meeting indicated that the four Members present would be able to attend. DISCUSSION - In the discussion of this item on the last agenda there were issues raised regarding aspects which included the following: A, Publicness of place B. Need for minutes to be taken ALTERNATIVES - 1. Select a place. 2. Indicate any agenda items 3. Table for further discussion RECOMMENDATION - It is recommended that the meeting be held at the Art Centerr which is an appropriate setting. It is requested that the Council indicate any agenda items they would like to have discussed in particular at that meeting. It is anticipated that the Planning and Zoning staff together with the City Administrator would be available for attendance at that meeting if Council desires. PROPOSED MOTION - Moved by __, seconded by , that Council set the Art Center as the place for breakfast meeting with the Planning Commission on April 20th at 9:00 a.m., together with indicating items that they would like for discussion. Ayes —, Nays . 9/ , J1.A. >J»»f ...... ... TO: PROM: DATE: ■J T '' O ” - MB ^ • mJ Mayor and City Counci ; ^ r-rk E. Bernhardson, City Administrate*\ >< '' March 12, 1991 UNCIL MEETINL NAR2S im CnVOFORONO SUBJECT: Strategic Planning 1991/Administrator's 1990/1991 Review Attachment:A. Strategic Planning Memo Dated 2/28/91 B. Administrator's 1989-1990 Review Memo Dated 4/4/90 C. Evaluation Form D. Goal Setting Status Dated 2/20/91 ISSUE - 1. Review proposed strategic planning for 1991 and decide priorities and approximate timeframes as set forth in Attachment A. 2. Initiate annual review process for the Administrator's review. INTRODUCTION - At the Council's March 11, 1991 Council meeting they requested tabling of the strategic plan until a more "decipherable" copy could be presented to them. In addition as noted in Attachment B the annual review process for the Administrator generally takes place during the late March/April/May timeframe and is presented for your consideration as to the process that you would desire to use this year. DISCUSSION - Issue #2 - Administrator Evaluation - In past the evaluation form was use^ presented as a possible basis for reviewing issues related to the Administrator's performance. These were discussed on an informal basis with the Mayor and/or Administrator. This year an additional element is that the State law would permit discussion of th •‘valuation by the Council in private. ALTERNATIVES - Issue #_1 - Strategic Plan - 1. Adopt. 2. Amend and adopt. 3. Table for further discussion. Issue #2 - Administrator * s Evaluation 1. Process A. Formal discussions with Mayor and Administrator I, r •V! !93MU09 1^1 f ^ Use of formal evaluation form WOBO "10ISf^^se of informal evaluation form as a basis for discussion D. Private evaluation session with Council and Administrator E. Combination 2. Evaluation Form A. Present B, Alternate C. Table for further discussion As you may recall this review is done in advance of determining what compensation adjustment, if any, is appropriate. RECOMMENDATION - It is recommended once the Council has indicated In^e strategic plan objectives for 1991 they adopt that plan, addition if they would like to undertake a process indicate the process that they would like utilized for the annual Administrator's review. PROPOSED MOTION - Moved by seconded by Council adopts the stra:'».gic plan for 1991 and outlines the process to be done for the annual Administrator's evaluation. Ayes __, Nays __. X j. r* ^ • / .■> h.. I r... y rr TO: PROM DATS: Mayor and City Council . . u /: Mark E. Bernhardson, City Adnunistratcjry February 11» 1991 SDBJECT: 1991 Strategic Plan Attachment: A. Strategic Issue Development Memo Dated 1/2/91 ISSUE “ Determination by Council of a strategic plan for 1991. INTRODUCTION - At the Council's December 3, 1990 budget meeting it was determined that the strategic planning for 1991 be delayed until the full Council is available. DISCUSSION - Attachment A represents a draft outline for the various Issues for 1991 based on a review of the issues with various Councilmembers. ALTERNATIVES - 1. :opt. 2. Amend and adopt. 3. Table until March 11, 1991. # 4. Take no action. RECOMMENDATION - It is recommended that the plan being presented at this meeting be tabled for Council’s further consideration at the March 11, 1991 meeting after any comments have been made at this meeting including presenting any changes in priorities, timelines or issues liited. PROPOSED MOTION - Moved by _, seconded by _, that Council after having made comments and expressed ideas related to the proposal table it until March 11, 1991. Ayes _, Nays _. cc: All Department Heads If*»l ITt^TTCIC PPVfLCrHrWT nfl PTVR.tOie IMO* NVKt^OPWIT J«noar f F«br««»y *«»r rh pp»n JOf’» tPPtICi frloflty A A) t«l# 9mt • I. lafeaahntr ••awlalloma tlnrlv4aa fleo4 plain tavlalr^a I 1. Lnre Cnnpr#H«nalv« riati bl Manlrlrnl JarlaAlctlon bl IlfViaai |} CnrrMer fnvn #cM4u1a I lavlilonal PI Cltt Paellltlaa PI PlnnnlPf CeMlaalon/ Cewncll leaf Iona to Paaldanta ■*aff atari Pt>o«»at mia f iinaiRO laltlaaaM ai acaaalotia Dlaraatad ptallolaary PO ?a%lav patlod Wrrka^rr* »l r I anr*! r t Cdm^I •» Ir»f»/ roaar-11 flaanlaf Coav>laaloo dataIcpa to prttaat laauaa tv IJtrp I »«ahvr cltlva fctaf M* baartn^ rarwaaaa l/Jf '■©•larll t#<la«a fC tar cwa»an4at Ion indallnva Cr«^ur<IHaa fertcaaia •oitahrp to totfaw prr>otaaa farhadnla to ha datalnpa^) taralva trafflr Daiaiatna dliactlon lot Ilannlnf Coamloilon t>#« at vInt pro^r^a foi ronvkunlrat ton# AprolM vanta to Ceoncil laplaaant naw ptooraa Ijnr a I c -r«a 11 «v*^plaln Pu^lIr baarIna - PC It.nral artd •ubalaalofi of PlorAplaln to P»m Coonril raafaa OHV tm aalM fraalMa 1 l»>l« Ina t*f optIrna i" Prioffttf t »: itona Oatar PtoftaM 1} talacoa^aolcatlooa J| Cooiavalty Traaopertalloo Praaant op‘tona •laff alalta to ptoaldata PI ttioat Mflillaa ftiotily C mmmmmrnm ••rnmmmmmmmmmf 11 WeodMIl CetHitry Clvh Ml Othar Pabllc Pacllltlaa Ml ftabba May iavar PI Mtllttiaa Riflioay 12 PI Modpat i Pinaoelal Datalcp Miactlon 3/25 Ma^arra pohlle baarlno dtaff dialla/Ordtnanra ravlaw for fC/Co«nrll rraaant optlnna S/ll ptaaant loooo to Cooncll for dltapllon S/4 rc taalaa dlrortlun Menltei proyraoa of nolfhbothood Intrtoat Ilf poattlaa davalep ichadalol bat atolra dlf act Ion ftaarnl pceqtao frr adopt ion Ord|nanra/aaar<i«ant poMIc haarint fir any) Pavlaa pub 11c/prlaota Iaaoaa Ptaaaat to Council PC tacoaa •atfcn tavalftp •rhadala/loratlon of watar trv«at/»a»ar Intarctptof dapaodaot on davalff^nt/ralatad ioaoaa IfAO ffnanclK* hodftt raport prallolnoty pat arvlna f otora d|rartloa fraaant IPfi hudoat to Connell fratant 19P2-2P02 rapliol hodyal 1997 TratM to TOVitlOO Moorlof Mo^ I99t :L > •• TO: FROM: Mayor and City Council Mark E. Bernharc ;on, City Administrator^ DATS:February 28, 1991 SUBJECT: Strategic Planning 1991 Attachment: A. Strategic Planning Memo Dated 2/11/91 ISSUE - Determine what Council desires to adopt for 1991 Strategic Plan. INTRODUCTION - Attachment A was presented to the Council for their consideration and tabled until the March 11, 1991 when all Councilmembers will be available. ALTERNATIVES 1 . Adopt 2. Amend and adopt. 3. Take no action. 4. Table for further discussion. RECOMMENDATION - It is recommended that after Council indicates any changes tney would like to make, they adopt 'Attachment A as strategic planning which will be incorpora* .*d in the City Administrator's Goal Setting for the 1991-1992 ';.meframe. PROPOSED MOTION - Moved by , seconded by _, Council adopt — as an outline for its Strategic Planning process for 1991. Ayes , Nays TO: FROM DATE Mayor and City Council ■/ Mark E. Bernhardson, City Administrat<^r^/' February 11, 1991 SUBJECT: 1991 Strategic Plan Attachment: A. Strategic Issue Development Memo Dated 1/2/91 ISSUE - Determination by Council of a strategic plan for 1991. INTRODUCTION - At the Council's December 3, 1990 budget meeting it was determined that the strategic planning for 1991 be delayed until the full Council is available. DISCUSSION - Attachment A represents a draft outline for the various issues for 1991 based on a review of the issues with various Councilmembers. ALTERNATIVES - 1. Adopt. 2. Amend and adopt. 3. Table until March 11, 1991. 4. Take no action. RECOMME'^DATION - It is recommended that the plan being presented at this meeting be tabled for Council's further consideration at the March 11, 1991 meeting after any comments have been made at this meeting including presenting any changes in priorities, timelines or issues listed. PROPOSED MOTION - Moved by _, seconded by _, that Council after having made comments and expressed ideas related to the proposal table it until March 11, 1991. Ayes __, Nays __. cc: All Department Heads I Iff I ftHATrcic isnuf ttvrLorittwT |ffl ttfATtetc vrrwvDpmwff«br«try •*»f ch »rrfl Jnn» iftmi frietlly i fl Uili# 9%0 I 1. LaftMlknt^ f««j)alte«a ll«iclvA«a fl«ie4 rlaln r»al«ie<ial llatr «r«n )I1 I. UlCD CwpiaMnaiva riaa fO day taalaa Ccmtinaa to ytaaaal laa«»a le n anr|r9 11 LMCf» I »anhar cillaa • I MMilelyal JvtlfAletlofi latltina^t Alaruaal(*©a foaalbla liaatlnf taronaana J/2f n .'tlfhvay If Cfirritfnr imiTl •elwtfttia t raalalofial fIan© tn^ Cowilaalan tfavfleft Council Vcvl*Mt FC rataaanan^at ton •atlofta rt Cliy fanlllUaa f I rianniaf Cnaavlaalon/ Cauncll 61 CMsniiilcatlefia tn Raaldanta 6lacaaaa4 ^lallAlnary Friortty • III itotM Walar frnyrM II talfCMaaaiitctilQita fraaant; nfitlona itair alalia to I*real6ait alty Ttooofrrtotloii JiM tttaot LI If lorlly C t> VooMiltl Coootty CloL 01 Olhar foblle racititlaa il italiOo My Moor 01 Ottmioo Olflioo) 12 fl OoOoat • flooorlal » A. ^ ^ Cfw«»onltl»a I fotnraata Ootkahof* to rralaw fto^itaaa fachadula to ba daaaloradi Da^nrolna ditactlon for yiannlnf CooMlaalen Mtarolna yrofra* fo* eononin I ea 11 on a kfrt>loi«>rnt a to Ceonrll lorlaaar proyrao Davairp dtracfirn 1/2^ Navarra puMIr haarfna for fC/CnuncIl Iona Datarolna dttartIon 1/11 rraaant laona to Council for dltarllon }/4 rc tavlaw diractlon Loral Covta -r*«a f |r>o4plaln Fuhllr baarinf “ fC g»>or*lan4 Coof«cll raafoo ooo aotoilooloo 2/f2 fiiMitaalon of floodplain to nwa Fcaa1M a 1i»l11ni of pp» tooa i Fraarnl proyiaat for adoption Ordinanra/aaandoani public baoriny Ilf any I .1 Oavlaw puM Ic/prlaala 1 aauaa tatarolna folura dlract ton Praaaai ic Council rc rarrwarndalion Itonlter ptofraaa of nalyhboihood Intacaat llf po*itivN 6aatlop achotfalol raaalop ■cba6tt«a/lccation cf ualar toi*af/aaaar intatccrtct depandac* on daaalofatanl/falaiad laaufa IffO financial l«f2 bv«*(|»L raport prallatrary Fraaant Mfl fraaant budftl to Iff2*2002 Council capital Iff? Tvotli lo Toootloii Moriof Moft Ifff mmVan mfuasmacR evaujaticii Optional) ooMucnsoffncB RVB> ABOVE ONSAnSlACllWf OCFECmi EXyBUlID arnnwcDc 1. couNciL-AorttKisnumK relationship a* Ganeral b. Reaponaivcntas to Ocxncil e. Reaping oDuncil InCormod of ■ignlficant l8e««s 2. At3fQmsnumit - goal SEmte a. Eatabllw^ing afpropciate goals b. Perfor to achieve 3. atfUNIlY RELATlGNSiaPS a. Responaivaneaa to pii>lic b. Understanding of oonmunity uniqueness 4. CRGANIZIfTIGNAL IZADBRSHIP a. Providing appropriate organization direction b. Developing adtxxdinatea c. Understanding of organizational operation d. Decision Mking S. IHXBOIIGAiaiKnONAL OODPERKTION a. Nsiffhbocing oosea nities b. Other public entities 6. TASK PERFORMANCE a. council meeting preamtation/dcllvery Adminiatratioi of organisation c* thbor oontract negotiations d« 1.) Policy developisent and 2.) Significant policy issue handling Development and meeting of organisational goals and objectives f. Developsmnt of organisation to meet changing needs and iapeovements 7. oniERS (Please list ones you feel appropriate) astemuer •A. Any CZMKnts or thougiits as to directions you %ould like to see either the organization or Aihainistrator go or undertake. •B. Any comments or thoughts on areei that either the organization or administrator should be lorking to isprove. • 1£ related to any of the •objective** measures please list the nimber/letter r I TO:Ocono Council Members APH s,3^ ^^OFonoiffi FltOM: Mayor James Grabek OATBi April 4, 1990 SDBJBCT: Administrator's 1989 Evaluation - 1990 Goal Setting Performance Attachments:A. Goal Setting Status for *89-90 as of April 30, 1990 B. Performance Evaluation Form Annually we review the Administrator's performance in advance of any consideration for a compensation adjustment together with doinp the goal setting for the upcoming year. For the process this year, I would like to have you fill out the attached form that we have used the last few years and turn it in to me, Z would then like to discuss any i&sues you may have regarding the performance evaluation and additional goal setting to be done. Because the delay in Budget, the Strategic Goal Setting for 1990 was just adopted in January we will modify the goal setting this year to just include any additional issues that you would like added for the next year. Please return your evaluations by the end of the month as I would like to consider the contract at the Council's first meeting in May. ee:City Administrator Department Heads 1 41 •i #1 *4 I Nfi r ■nil r ii *tY SID • ISfj**9 SID - ISM *M SR>> ISM t Mn CbJseUvi ODM. SErmc atmft VtS/St /TT^H^AOiJwUf* MIK B. BBNAIDBCM aw ADamsTMocR I M* 1S69 - 30 APRIL 1S90 MCA OPAL AREA 1. OMaMm m/ELopfDfr CBJECTTVE A. Hi9hway 12 1. Utillti«a s«!wt - r*ft I Instill S*^t - Pact II Systen In^italt Incuil Main W»ll (6 nonths) ■to** (»-l2wnths) Plans %hh;s - Awscd Pinincing •^^tlstlon on Utilities CU»»9 Lake - Htdlna) OATCS SIATIB VH/W UVB» V»/M 1V31/M U/IM/t9 UOT/S9 2/a/90 VB2/90 09/01/89 07/01/90 09/31/89 04/01/90 Bids Close C/30/89 Pioject a>i<tl 7/31/89 07/01/90 09/89 11/89 Ptoject 0t>t«| 7/34/89 to^Tjceid CtostrtEtian lD/37 94 » CCs5>lef<l lVl5,t9 ‘ 11/13/E3 2/l/'90 Rred available i«te' Main Ivell Bids 2/I 3/12 Awaxded !*• ^ii bijs 2/12 AutbocivMl Plar4^|>ivs I * . ^ ‘ M > e »s «e'9M < r • j pgTiijro 11 J if »i i . t Apn OBJECTIVE MTES I. OSftMXTY OCVOOtWf OtmtiiiiMd AA 5TO 2. Lon9 "Tpc® OdccIcSoc C^p9c*S^ feasibility Study STkTXB *•$ SIX) *90 910 •90 STO *M STO *HfftO !• Naval ce lM«^veloparnt *90 STO NnOOT Initiation oc 09/01/89 07/07/89 ’indectake corcidoc selection •tudy with ^•nnar axtsulUnt 6 •ucroundirvj cities 02/90 10/90 Take appropriate planning steps if ne^ej In potential ODc ridor s 12/90 Preliminary plan approval 10/01/89 Adept if appropriate Wbek with MnDCT on cight-of-way/frontage roaJs 02/90 Ihaour«9<> 9topll9ht Wlllow/12 07/90 Determine project scope/ dli«ctian 08/01/89 Ockccalne deslifd dlt^^l«A Ortetaiivr brautlticatlon plan l^pl«aenUtlan 1( nay OciVl^te Mut*c running. If appeape late l>»t«ialr« ne«d foe Tka Incctwn*^ Platelet 02/90 01/90 07/S9 ^/*iO/89-Awaiting Rpspons^ teem Sffi)ot Ontral Offloe on Consultant OfUy^ mtll St l^sst 11/30/S9 Gov»inoc*s Ttansraatlon Safety Mtg 10/28/S9 11/1 S/89 QaasisslGnec Divine announces oonsultant/HUOT cocci doc selection stuJy Howard ?leedles selected as consultant 2/1/90 %«ith ft)£X)T/Cansult ant/Cities 2/12/90 A|3pt Policy OLEnittee Rep. 2/26/90 ?ipt V>Kh Ccniaitte- - Joint Mtg )/28 Info meeting held V24/89. Awaiting Icng Uke response to ?*iD0T 10/3/89 Hold meeting i#ith XnDOT - Discussed with Otten lO/ll - Need to Develop frontage IVxkJ Pt^lim Costs - Develop wairants/willow Dciv^ 12/1/89 Mtg with KnDOT - Anticipate pcoj^t go ahead If traffic signal installed 1/5/90 ^celved frontage road estiaotes — working with WSI/Van Oale/Otten 1/22/90 Staff directed to work with S^nDCTT 1/90 Htgs with WSI/Van Dale 2/20/90 Uvig l^e does initial review of plan 6/01/89-fleld Joint Mtg 9/26/89 Discussed future direction 9A1/89 Changed to U/18 11/18 Qnjncil/Pc/Area mtg held IWI. Tb tak* ^ Couicil in 1*2/90 foe further o^isi deration i/22/90 fXirther discuss mastec plan pcoc«*&s/ cost to 2/12/90 2/12/90 Tti>led to 3/12/90 3/12/90 Tabl-\i fCE additional infocnatlai i. oamim oevnxv:^}fr contin^Hi *•7 810 c. Outty toad 15 B^sutldcatlon Plan ••7 810 tt»«w»lty Transpocutlon Plan •90 STO E, Ccunty toad aj r. StOds Kafr Manay&.'nr. Plan OUBCTIVE P«oJ*ct oo^lotlon ^i^lal Ms^iaonenu O^t^ainr Bi>ana to ln(>l«w^t apttal pcoj^t 9ild«llnr8 Bcidjf bonding pcogiaa Publlc/Pitvsf Btxf t - fvi«w policy Uhd«ctaf capit^l bulg*! d'signafd proj-'cts ft“lliBiMty plan t«vl"w CATIS S7A7J to/01 PtoJxE on^*Cf^ 10/01/89 07/89 09/B9 02/90 Monltoc action by Ctonnty as to Its ocmstfuction ‘1 WtoptUf adcjpt s pr^liainaty ^slgn ^ ** m>ro-'iat* adopt • (Inal «9?si9n praosal UA5m\^ w mw ~ m wm w lO/O/l* »wU«4 1990-2000 toOwKil T/10/89 BOoff^ (« plans «mS n/u/ti oc^KTi: ci>, Attocn^^ PsiTai* IbttSs iyi^/10 araft to GDinril Jtint pq/OxKil voting - 08/01/89 ^ ^tic info stg fog d^sioi at mo mtq ^ ^i>nt T^'li ipld W>lic irXj 9/25 • IMad to 10/21 »V29/*9 <=>Pltal 11/8’Oto^lrt«<d Cteis&tly to Aac^ctain awallati** Ofv^lo^ WV (« stalT'tl'i^.ov.ilat*? ■» ' Br ^J -!BSIWS?f;BSJ:-l AIM GOAL AIM 1. OmJNm ocviiawir continued *sa sro •If STO G« OoBBunity Dev’elofUiP'nt Dicfction and Pcogcess H. L*0 Ocr^c^hensi V* Mdnaq*T^nt Plan CBJBCTIVE CUtTS A. ) Ha^lna Gontcol Initiate cevicn# 01/90 QDqpl**te c^vlev 03/90 B. ) Mock toicacds sec vice ao3 cesultj OK tented *N d Suipcises* pcooess C. ) Ca^ '^lan IB*sponse to Ketio Qjunctl ftrvlew all drafts foe Issues and dUectlon Pr**sent desired chan</*s to LMCD 03/90 STA1U9 1/90 • 1990 Lio'fue AppllcaticM tent 3/21/90 ftpoelv-d 4 of « 1/90 Netio OcuKil qtmtM esteosion 2/lS A 23/9u staff k-i 'leMS 1/2Z/9U C ock 2/12/90 Anticipate Iin9 drafts l« IWIKHIEMCAL PRCTUCTIGN *90 A. StKi3bs 3ay Public Infocaatlonal se^tlnq 08A5/89 beld 7A7/89 Significant Issues >tao i i at 9/25 *M>led to 10/23/19 10/23/99 * Miiel issue to nrx.i seetifig UA3/99 - IBbte to 12/U/A) to set at9 fc 1/90 oc 2/90 12/U/I9 Sot ati Cos 1/30/90 1/10/10 Mtg held • Lts/9etitioB to bs tent 30/45 days l/U/90 4^oach/l^ttBi request 1/29/90 TBbled discussion on eacloslon csitesis Establish policies cegarding 11/B9 the pcoject Deteiaine assessnent area Intecest 11/01/89 Ihgage an appraisee QonslJec financing options Oonslder developBent ■orator lui If Aeptopt late - InitItiate project - Prepare Plans A Spec if lea t lens - Project bid • Bold Hearing A if qppeopriate order project for pcoicct project - Ovplete pcoject * Assess project U/15/89 11/30/89 U/30/89 02/90 03/90 04/90 03/90 05/90 10/90 10/90 i 1 ^ ! BVIKNORia, PI *M S10 nnON (tetlnwd ■• Solid Maat« Hm09«wnt *M STO C. Mrtfo Waat«> Hfplawi.ut Pioject U(t Stotlon lOAift SUtion 43 MFplaonKDt ajEcnvE «^l(«d aoUfction fcvlew FtogiM fettoti M>ld oonuoct te Qutioid» M^lcw Inoentlwa to luow ptiUclpotion teview cKycling «ffo(U Oet«ralw if fwtlvc wild •JMte c*9ulotion antccpclat* ■Pview o(9anix<>d ODll<>cti(n If Gh^pl'tion Bid award PtAllc Inforaatlonal i Financing financing ~ Qvuiactim cliargea 'ting - ''V'MBtBUESSSiSSS^rBSi DKRS tni/90 oo^l^tlai SXkVS 99/99 kvlcw 9/90 lO/M in/w bowdad c^wcutiois lit divvtaion 02/90 -------bid fOK 1990 •ids dua 12/9/99 »«is inoantivaa net nwJ^ at tbia ti»>. 06/90 U/90 12/90 ir/Ol/69 Dalay«d to at l*a«t 12/31/19 •V*t 1/31/90 oavlatiot 05/22/69 5/23/B9 Bid Mcdad 06/69 9/22/99 Pta-txnstrtction stg. h»ld 07/69 Qnst neatly oinpl-tcd pending ntx • VJ9 9f IV y KjjSf .a: 1. 'M no OOM. USA.canrrtvE fc. IfM Oouncll Qoftt Setting Oa^lete tni Qoal Setting WTE3 07/89 09/89 SIXTUS S/28/89 Pceltnlnuy iggo SU«t-glc Goal setting pceaented 12/31/89 MoptfM *90 StO *90 SIO B. 1990 ftjdget Piootsi Aasesasent Bosid o( l^i*v PceliAinaxy Budget guiidellnFs Capital pcojecta guid«ilf*>s f^vl^w Alt^cfute Dit^s OB/Ol - 08/15 Piellnlnax/ mill levy mlopilon na/i« in TajutlonJ*'09/15 - 10/15 Bear log 10/25/19 1991 Budget ®090 t^lalatlve Ptogc 1991 Legislative pl« 0. «aa Building Bulget adoption Pinal levy adoption « Review Staff ODuncll 05/89 06/89 00/89 Bd of Review held 5/11/89 4 5/28/09 Pcesented Initial Guidelines 6/12/89 Ptesmted tovlsed Culdelliv>a 6/26/89 Initial cevlsed pl«i 1990-2000 Ptesent 10/23/89 09/15/8* ?y *» i/2a/ifISeT«£!« d?sa‘ ^ -ith *^pcia?Sesa!on^^^^ penling cetults of 10/15/89 Jf^lf*** to Oduncll foe U/13/89 Public heating set foe 11/30/89 12/15/09 11/30/89 Levy nhjpttd 12/11/09 Bud^t sorted 06/-10/90 12/89 1/22/90 ODincll adopt<d 09/-U/90 12/89 r ■ ■ •1 . iw\. •iS-’eS-SSBaUWuaiK. 4. *M S10 •47 SID *44 SID •40 SIO •40 SID *40 SIO *10 SID gPM> ABEX 4* 4»cllltlf; 4. La>9 fun9« Financial Itollcj- C. ftisin>>sa SUdt<^ Pl*« SeKvicv Ik’vl^s *. Aucssing SccvlcK »T)l««ssent ■lift* CBJBCnVE DATES SThrVB »t««ln». if lawVuaMlng “ financial - Ooata - Site Public infoimatlQn iieetln9(s) If tWertaXen sit** aequlslticn, If «iy Select acchitect Design final plans/oasts flans/speclflcjtlcns financing Bid ^n#afds 09/01/B9 t/29/99 lk>» touc of (aclllU«>« ^tlng get foe U/l/69 11/4/89 ^ dlcectfd «*vi>UnH*nt of tl* 9ui<toUf»g to Q3W1C11 U/27/89 12/11/99******^**'^*''^‘"® OouKll ««^l»vcd l»a9“. Joint Coux:il/ IC ■eetlng to cevle^ 4/7/90 Develcy balance of rollcy 12/89 Police Golf 0Dur&« D^jlre^xlng aicvicef 07/01/89 09/01/89 7/10/89 Pteaented to Ocwcil aec vices 03/90 06/90 « 01/90 Own a«»:uof«i ---------■ V 99^ 4A5/I9 'jag- gritted to l2/H/l'/iS • g - M*«xgn4*nlatl(nto 12/11/1'* atg i^XS'iwSiS' iiUtihi ^ r f *j V . »«CWI WSa:iirry •^0 5T0 A. Ocr^jraa^ti^ • - O^loyment «. m«Errc gVtcnvt,rATis 3TA713 01/90 06/90 j»cfoc«*v> Pcoqrai lf»nt lv«!> IRS S«rH<^ 125 Oetc,.l^ >-tla„ ,9 SvSJ''” -6MU1. to oot st^tovr,,. . 10/01/89 8nUclp#t0 dpljy In . •ft»c 1/90 fc« imtll “^•«>«.I ,^..l „. ll/»9 On^c^s, tTJrnl, 0VO 1/89 6/B9 tto kng,. Stjtp S .-£S •*• **• •|5 ■‘.y f /TTA<^ivr g cm nmimwmm m 7?Ci5TprTS3Tr I* CDaciu-wfifTntron ivumt Hi 9^ CMS •IfMrtaMt I • CQMVil It Oi QM smtic ^ lO MIM f. •« mii mmm to paUle iUniliif 0f imuu tty !• •• rttoMIni iMtlm t.rinf flf l«l t«l«l Mftinf 9. a. flalfMrlf^ cmiUI#a ^ Ollm piiMle fvitlilaa f. Ml •• Onatll vHlaf y rKaattian/dal><^y Mlalttratl«i aC «aaalmi« €• um cwtract fvaoitailflRi 4. 1.1 MIcv 49«»li|0»m ana faMVMiatlapi I I 9.1 pstlar •• f. M ■mifia 49 laatlMi f4il4 M 4f to 4441 f* (914444 lift M4 y«tt fatl latal •K m •4 44 to 4lr4>nicni fm l«i 4T A^lfilvtrator mm m Miftai*. «44l4 lit# I# 4M 4ll4#f •t. 4#f aMiHairi If# 4f 4# tf»## ttat 4it4#r tt# f#f4#lfatt4R ■414 a# #4rilii| to • rf f«li m# *i4i)i«ti«4*r/t#t»#f . ,/ INNOVATIVE MICROGRAPHICS DUE TO THE POOR CONDITION OF THE PRECEEDING DOCUMENT WE CANNOT PRODUCE ACCEPTABLE MICROFILM IMAGE. L TOs FROM: DATE: Mayor and City Council Mark E. Bernhardson, City Administrator March 20, 1991 MAR 2 5 299J OF OBOWO SOBJBCT: Highway 12 Corridor - Planning Commission Recommendation Attachment:A. Highway 12 Corridor Memo Dated 2/28/91 B. Planning Commission Minutes of 2/27/91 (Draft) C. Planning Commission Recommendation 3/11/91 ISSUE - 1. Present to Council the Planning Commission's recommendation for Highway 12 to determine process Council desires regarding this recommendation. Chairman of the Planning Commission, Charles Kelly, shall present the final recommendation of the Commission. INTRODUCTION - At the Council's March 11, 1991 Council meeting. Attachment A was presented to initiate Council thinking related to the process they would like to undertake once the Planning Commission's recommendation is received. DISCUSSION - Issue #1 - Planning Commission Recommendation - As noted in Attachment A the Planning Commission is recommending that Highway 12 be improved within its current corridor and that it be improved to: A. Goals and Objectives B. Highway 12 Facility Minimum width - Right of way (less than expressway) limited access In addition they indicated a continuing interest in doing the safety improvement and they strongly urge the Cities of Orono and Long lake to work together to resolve issues they each may have regarding the improvement of the highway. Issue #2 - Consideration of Recommendation - Now that the Council has re^Tlewed the recommendation they need to decide how to deal with the recommendation. A. Goals and Objectives B. Corridor Recommendation Alternatives for consideration are: Place on a regular Council agenda Establish a separate workshop VT.gwwi'.'WPl I 3VMT33W J^Ol/lUOO net * *■ y^Q^Q ^Ck¥tl^% ish another public inf or inaL ion discussion with CounciImembers Table awaiting further information as it relates to: Further traffic analysis information A discussion with the Long Lake Council under a format to be established Use the recommendation as a guideline to representatives during the Highway 12 Committee meetings but not as an officially adopted position Adopt as presented ALTERNATIVES 1. Accept the information for further consideration. 2. Establish a process for further review 3. Table for further discussion. RECOMMENDATION - It is recommended that Council acknowledge the Planning Commission's recommendation and that Council table further discussion of recommendations until its April 8, 1991 Council meeting. At that meeting it may be appropriate for Council to review the goals and objectives presented by the Planning Commission and, if acceptable, they be adopted by the Council and forwarded to the Highway 12 process. It is additionally recommended that the Council determine what process they would like to have regarding Highway 1'’ prior to their adopting a recommendation. At a minimum the Council may desire to have one separate public hearing/input meeting with Orono citizens. PROPOSED MOTION - Moved by seconded by Council accept the information from the Planning Commission and after having discussed the process they desire, table further consideration until April 8, 1991 Council meeting to decide further process steps at that point. Ayes _, Nays _. cc:Jeanne A. Mabusth, Building & Zoning Administrator Citizens Committee Members Planning Commission Chair John R. Gerhardson, Public Works Director Michael P. Gaffron, Asst. Planning & Zoning Admin. 2 391.1 TO: FROM: DATS: Mayor and City Council Mark E. Bernhardson, City Administrate February 28, 1991 SUBJECT: Highway 12 Corridor Atitiachioenb: A. Planning Commission Minutes 2/20/91 B. Highway 12 Corridor Memo Dated 2/5/91 (Memo Only) ISSUE - 1. Present to the Council updated information regarding he development of a recommendation from the Planning Commission s process regarding Highway 12. 2. Determine what the Council desires to do once the recommendation is received. INTRODUCTION - At the Council's January 25, 1991 Council^they requested that the Planning Commission undertake a review of the Highway 12 corridor study. DISCUSSION - Issue #1 - Planning Commission Recommendation - In response to tHe'~Co1SncTl*s request the Planning Commission set up three meetings for review of the corridor information which are as: 1. Review of information to date - February 6th 2. Public informational discussion - February 20th 3. Development of a recommendation — February 27th A draft of the recommendation based on the Planning Commission conceptual direction at the 2/27/91 meeting will the Planning Commission at its 3/18/91 meeting for adoption. The Planning Commssion will review the fj-nal ^^a^t o. recommendation at their regular meeting, March 18th. The final draft will be sent to Council on Tuesday, March 19th. One of the issues .hat has been problematic during the Highway 12 review process has been the connotations of the terms: No build Expressway i Freeway Because of this it may be more fruitful to avoid using such terms and^as an alternative focus the discussion on the following i,: ■ >■ ■ issues possibly in a segment by segment basis through the length of the corridor. Number of lanes of traffic Speed to handle the traffic Frequency of access onto the facility Whether access is at grade or separated Frequency of cross points of the facility (May not be the S2une as access to the facility} Issue #2 - Consideration of Recommend at ion - At some point the Counc^ *needs to decide how they want to deal with the recommendation. It may be app priate that this be dealt with along the lines of the recommendation split between: A. Goals and Objectives B. Corridor Recommendation Alternatives for consideration are: Place on a regular Council agenda Establish a separate workshop Establish another public information discussion with CounciImembers Table awaiting further information as it relates to: Further traffic analysis information A discussion with the Long Lake Council under an established format Use the recommendation as a guideline to representatives during the Highway 12 Committee meetings but not as an officially adopted position Adopt as presented ALTERNATIVES - 1. Accept the information for further consideration. 2. Establish a process for further review. 3. Table until receipt of the Planning Commission recommendation. RECOMMENDATION - It is recommended that Council discuss ways they desire to review the recommendation once received and further ■'r. recommend that the Council discuss the item on its March 25, 1991 Council meeting to determine a process prior to final adoption, which could include getting additional public input, and/or discussions regarding this matter with the Long Lake City Council. PROPOSED MOTION - Moved by _, seconded by _, Council accept the information from the Planning Commission and adopts the Goals and Objectives portion of the recommendation together with tabling the balance to the March 25, 1991 Council meeting. Ayes—, Nays cc:Jeanne A. Mabusth, Building < Zoning Administrator Citizens Committee Planning Commission Chair John R. Gerhardson, Public Works Director Michael P. Gaffron, Asst. Planning & Zoning Admin. ({rr?KtMt'7J/ O TO: FROM: Mayor and City Council Mark E. Bernhardson, City Administrators^ '.V . - DATS: February 5, 1991 SUBJECT: Highway 12 Corridor Study Attachment:A. Planning Commission Memo - Highway 12 Corridor Study Dated 1/25/91 (Memo Only) B. Draft Charge for Citizen Committee Members C. Highway 12 Corridor Task Force (Willmar Group) Dated 2/4/91 D. Draft Response Letter ISSUE - 1. Present process for Council concurrence. 2. Update Council as to schedule of upcoming meetings. 3, Present to Council for their consideration and potential adoption a charge for Citizens Committee members. 4. Consider a response to a letter on Highway 12. INTRODUCTION - At the Council's January 23rd workshop they requested that the Planning Commission undertake the review of the process to date. In response to that Attachment A outlines the process t.hey have developed. Additionally discussed at t.nat meeting was the development of a potential charge outlining responsibilities for the Citizens Committee members in representing the City. DISCUSSION - issue #1 - In order to undertake the process as quickly as posable the Planning Commission Chair and Building and Zoning Administrator developed Attachment A. It is anticipated, i- Council concurs in the process and if they are able to accomplish the work as outlined, that they would present a recommendation to Council at the Council's March 11, 1991 Council meeting. (it should be noted that the attachments listed in Attachment A are included in the Council's Strategic Issue Development Highway 12.) Council may desire to accept for ^urthe. consideration the recommendation at either that meeting or March 25th meeting. Given events ®" ^ ^«.fh iMarch 11th meeting it would perhaps be best to hold a public discussion either at a separate session or at the beginning or the 2Sth session. Issue #2 - Upcoming corridor study meetings. It is our unJeTstaiTding that there will be no meetings of any of the groups ; v» 0- until the April round of for the following: :ee ^ ^ ^ •• ^ r*^ ot ^ ^ POLICY CO^LMITTEE - April ITth (3rd Wednesday of each T.or.rh) 5:30 P.M. Maple Plain City Hall TECHNICAL CCIYIITTEE - April 23rd (4th Tuesday of each r.onth) 1:00 P.M. Delano City Hall CITIZENS CO.'LMITTEE - April 23rd (4th Tuesday of each rr.onth) 4:00 P.M. Maple Plain City Hall CITIZENS COMMITTEE CHARGE - Attachment 3 represents a statement Of direction for members of the Citizens Committee. If Council desires this can be amended and presented at a subsequent meeting or if acceptable at this time, transmitted to the members of the committee. LETTER RESPONSE - Attachment D is a proposed response to the letter received in December. As far as the communications aspect of the study, it is our understanding that MnDOT is currently preparing a brochure for communicating to residents the progress to date on the study and viill hopefully be aval labia within tne next montr.. As noted in Attachment C the "Willmar Group" has set a meeting for March 21, 1991. ALTERNATIVES - Review Program by Planning Commission - 1. Accept the Planning Commission's format scheduling a review by Council for either a separate meeting or at the beginning of the March 25th meeting. 2. Amend and adopt their proposal. 3. Table until the February 25th meeting. Giving task approval to Planning Commission's current schedule. Update 1, Accept the information. 2. Raise any questions regarding the process. Charge to Committee I. Adopt 2. Amend and adopt. 3. Table for further discussion. li 4. Table pend i nc discussion • r e d r a z b d o e w *« ^ o W *4 W O <5 ^ *• 5. Choose not to undertake a specific charge. oproMm^mda T’’’- It is recoraniended that Council accap- -..e llig mg CoSaiA lon^s prop, -ed schedule and Indicate whether they de“re at the March 11th .taating or as part of the Council s March 2Sth meeting (or another date should Council prefer). I.- Citizens Committee that they desire. PROPOSED MOTTOS - Moved ty _. seconded by —, Council approves the ao.hedule for the Planning Councilcue twfc W4.^ - -----^ ------ -r for Council consideration with a recommendation. ~.v. additionally adopts Attachment 3 as the charge for the Ci.--a.ens Committee after making any amendments to that. Ayes —» Nays —. cc:John R. Gerhardson# Public Works Director Citizens Committee Planning Commission Chair , ^ Jeanne A. Mabusth* Building & Zoning Administrator mam February o o 1 1L ^\ ' Mr. Mark E. Bernhardson City Administrator City of Orono Post Office Box 66 Crystal Bay, Minnesota FE3 2 5 0 0 oL.03 Dear Mr. Bernhardson, As we discussed yesterday, I was very disheartened to learn that the south route proposal for Highway 12 extension had been quietly changed in January by Mr. Dallum to now clearly parallel, if not directly overlay, a significant portion of the Luce Line Trail. I say quietly, because to tny knowledge no public announcement has been mads as yet and it did not come up at the Planning Commission meeting last Wednesday e^ening. The reason for the change seems obvious. You confirmed it in our telephone conversation. The original south b^-pass was simply too close to Woodhill Country Club. I don’t have to see the membership roster to understand fully what wrath Mr. Dallum may have incurred when the original route was puoiisned. Also, as I mentioned, it would not be honest or me it I dion t admit the biggest cause for my disheartenment comes in seeing the new south route now passes directly through our home and property. The powerlessness I feel today is almost indescribable. It seems we are at the complete mercy of this huge juggernaut of MNDOT bureaucrats, their hired consultants and faceless ’’political" pressures to protect a private playground. What are a small number of private property owners and those who care about the environment to do in the face of this. I believe I speak for the true feelings of many, many people. yAll the personal whining aside, I d like to share an equall disheartening concern that should be of greater inti:rest o a TBcreation and perhaps, moat Importantly, the very fragile balance between preserving the environment in some signifies fashion and the seemingly incessant demands of our move ever faster, ever farther, at any cost" society. vh- hr:au:“ ”4F” property classes and said MNDOT would "do most everything" to avoid disrupting this type of property. You now suggest he probably aeant they would not directlv overlay the trail* but could parallel it and build dividers. Has he no knowledge or feeling of how sterile the environment would become? What about the wetlands along this stretch? What about Eisinger’s Pond? What about the serenity this stretch of the Luce Line affords to everyone, not just golfers playing on a private golf course? As I travel the length of the Luce Line, I believe the piece from Highway 12 to west of Brown Road is the very most secluded portion of the entire trail. Does the DNR have knowledge of this change'’ What of all the public rhetoric about preserving wetlands and nature trails? Knowledgable real estate executives in this area say the DNR will cave in quickly. Is this true? What are we to do??? It appears MNDOT and its consultants intend to prevail. It also seems they will capitalise on the lack of a counter plan and much needed cooperation between an the affected communities. We need alternatives to plowing up the countryside. We need creativity. neen cooperation. We need a variety of solutions to traffic issues that include upgrading existing Highways 12, 6. 55, 11, instead of starting over. We need leadership — real leadership. Orono and the northwest area will be forever changed if this new route is adopted. A new route will expand commercial rezoning like cancer, never to be undone. Draw the Line ...now. Thank you for your responsiveness yesterday. I appreciate your willingness to discuss my concerns openly. I ask that you distribute copies of this letter to irembers of the Planning Commission and City Council prior to iheir ne.xt meetings. Cordially,/ ames Murphy^ 30 Orono Orchard Road Orono, Minnesota 55391 vwjrifi?efa. 21,1991 Dear Planning Commission Members, v9Ty in control. Thank you. I respect and appredate your finn stand on the Comprehensive Pl^.indudingit ’3 strong MMieiAn An on mewav/azpresswav through Orono. It was good to hear the resounding sunco. - ci w4 hopefully ajso ta^udes 'he “Old C^dor §tudy“ done by MN DOT years ago. Yst it la not so sunple as to say NO FREEWAY, NO BUILi;. TiankfuUy, that is not what most people are saying at all. ....— -- - At meetings like last night ’s and in my many conversations with people in this area I continue to hwffMW Seas and creative suggestions for^ur Highway dUenma. In support or your work, (and to add more paperwork to your pile ,) I would like to share what I diougnt I have oeen hea r*"g and what seems to ma ke sense to me. Tliare appears to be an alternative to a freeway wMch could be shewed as a Amtrrmrh- There are ways to spread the traffic burden throughout the wnole area without a muoruL^ceby any community. It is a combination ot suggesaons^at surely will ^eed transportation consultants’ and engineers' expertise to re^e, but could be a good plan for Orono to present to it’s citizens, neighboring communities and once refined, to MN DOT. Use Hwy 55 (and Hwy 7) for a majority of the through tra^c. Neitner have to be^me eewavs to do this, therefore this should not be a major timeat to tneir commumty. MN DOT has stated that most of the future growth will be north of Hwy oo and they nave plans to upgrade it anyway. tlua part of the plan gets most trucks off Hwy 12 and provides the people fr strai£t shot to downtown either by staying on 55 or by hooking up with 49-. u; S5S ourselves, as Mr. Cohen stated, that the federal hignway dees start, stop at that intersection already. B. Allow no now corridors through Orono to be turned into a highway of any kind dncliidiiig Old Corridor Option.) __from the west a with 494 to 394. We might without aocMcinig buaino8sea» keeping safey in mind. IS 18 necessary •esponsibility for safe r, lights where necessary and limited lane upgrades witn * evening rush hour problem (maybe a consideration of the poaioge throu^i our comm OMddbe used wherenecess —iiphams on the motning twitdiing lanes idea.) neighboring citizens. B. to anliy work together where possible with other cities to; The value of Orono taking a strong stand by sanng no freeway is certainly important. Up until point our silonco may be giving a message to MN DOT that we are the weaik liiut# But once we have taken our strong, unifed stand, you are so right in believing that we must t^e it one atep further and offer constructive solutions that hoperully also provide a win-win solution to most neighboring communities. This is another opportunity for Orono to take a leadership position. We must do more than just say NO like so many communities have already done. Tti when you report your recommendations to the City Council, please ^ve to the idea that the Council asks (demands?) that 2i^IN DOT take all lines for a fireeway through Orono off the map immediately. Thank you. Good luck in your important work. If there is something that I can do to support you community effortt please feel ffee to ask. -- -• v" - Smeereiy, Sharokee llse ^ n \^_y c 3630 Eileen St. Maple Plain, MN 55359 476-1303 oc: City Council and Orono’a Hwy 12 Committee Members I F • i • V. y..K' !►*■' ■ 4' ^;l- i:.' ^L-; i. I• I’ V* i ;i|I')ij I ••— : I, •.? » i-m 4 .».• SfeMal^t Om MW M*c«l rW. MN SS3S9 }, > !•V i: '/ »I^,, fi i'<u II ‘ I I ■:il. ■fi: • :i •* • »**■••*"■'■■ - * .1 tkJ' r AM ’I il I'm! il *1 : < >•*■!»■ I f i (H i'S r^.MAU* ^ ■ •: i ii;,'’ u / / h r Hiy,,f .. - M M V ». 4 rn^lAt Go^ioijstfu- C(;K oG ■’PO Cry5<oX 55>32J’ ! ^ i:;i ■ ■! ,5.'I- ' :•:! ;•• • J’. I IM'I; .. I.t ; I i , * • 'U i ifij, ‘H,- . .1 i i'l'I! I » !• I i T J t • /■ : i ' I • • • ;• «I »-;rii. .IH I.ll: ' f* II ; 5 » ••i . fr\ i .. B: f: ■y I'r Matthov N. Nicoll 2943 Farview Lane Long Lake. \IN 55356 (612) 473-U28 (Home) (612) 449-0014 (OfTice) Februarv 25. 1991 Mr. Mark Bemhardson City Administrator __ U&l -HVS ' jCity of Orono ' P. O. Box 66 ........... • Crystal Bay, MN 55323 FEB 2 8 1991 RE; Relocation of Highway 12 Dear Mr. Bemhardson: 1 flwi a concerned citizen of Orono. Orono provides a unic}ue living environment having developed its character over many years and by following its Comprehensive Plan. Its charm comes from its rural setting which is due, in large part, to lot sizes of a minimum of two acres and no major through streets except Highway 12. To consider relacatmg Highway 12 would destroy the character of Orono and its distinct urban and rural life Style. Highly 12 has existed in its current location from Orono ’s initial stages of development. People and businesses who bought/built near it did so with full ki owledge of its presence. There will be disruptions, value implications, and environmental impact regardless of what route is chosen. In order not to violate Orono s Comprehensive Plan and to maintain the integrity of this community, the Highway 12 corridor should not be relocated. I am under the impression that Orono is not an outward cntic of the relocation of Highway 12. If this is the case, I would appreciate an explanation of the City ’s stai since I see no positive aspects to its relocation. Sincerely, Matthew N. Nicoll . — - MNN:lab 9 iliirifliir I: nFINAL RECOMMENDATION OF THE ORONO PLANNING COMMISSION CONCERNING HIGHWAY 12 CORRIDOR To be presented to the Council by Charles Kelley» Chairman List of Exhibits Exhibit A - Planning Commission Minutes of 02/20/91 (Public Hearing) Exhibit B - Planning Cc.iunission Minutes of 02/27/91 (Pinal Work Session) Exhibit C - Agendas of 02/20/91 Public Hearing s Final Work Session Exhibit D - Public Hearing Notice - 2/20/91 Exhibit E - Staff Memo 02/06/91 Work Session Exhibit F - Staff Memo 02/27/91 Work Session Exhibit G - Reports on Conversations with; Carl Ohm, Principal Planner at Met Council Larry Dallam, Consultant for MNDOT Highway 12 Project Natchez Diaz, Transportations Manager, Met Council Exhibit H - MNDOT's Comprehensive Map of Highway 12 Corridor Study, 01/15/91 Pinal Exhibits - Letters from Concerned Citizens Tos Mayor Peterson & Orono Council Members Planning Commission Chairman Kelley Orono Planning Commission Members City Administrator Bernhardson ProB Date: Orono Planning Commission March 11, 1991 Subject: Highway 12 - Corridor Review Process Commission Recommendation - Planning Please review the minutes of the February 20th and 27th Planning Commission meetings for more detailed information on the background discussion of the issues raised during this review. At the work session held on February 6th, Cvmmission members defined the scope of their review and the specific issues to be addressed by the Commission as Council had provided no specific direction in their charge to the Planning Commission. We concurred that the first step would be to define a series of goals and policies that would set forth the framework for discussion and finally support a final recommendation. We agreed that the recommendation must include a specific location for an east/west corridor, the type of corridor or upgraded road to be installed and potential impact upon existing zoning (land use) within the City of Orono and impact of an east/west corridor on adjacent cities. For the record, this recommendation has been developed without the benefit of the findings of the modeling and traffic forecast study by Howard Needles & Associates to be completed in April of 1991. Our final recommendation has been influenced by specific written/documentation, comments of the professional staff and consultants for MNDOT, Metro Council and Bonestroo, Anderlik, Rosene 6 Associates and are specifically listed as follows: 1. 1980 Community Management Plan of the City of Orono. 2. Intent of the zoning districts within the City of Orono. 3. Sections from the Metropolitan Development Guide/Policy Plan. 4. Plan for MNDOT Safety Improvements for Highway 12 scheduled for 1993. 5. Comments of Carl Ohrn, Principal Planner, Metropolitan Council. 6. Comments of Larry Dallam, consultant for MNDOT, Highway 12 Project (Howard Needles & Associates). 7. Comments of Natchez Diaz, Transportation Manager, Metropolitan Council. i?ur. Highway 12-Corridor Review Process Planning Commission Recommendation Page 2 8. 9. 10. 11. 12. Comments of Gary Rylander, Transportation Engineer, Bonestroo, Anderlik, Rosene & Associates. Written and oral comments of citizens of Orono. Minutes of the Policy, Citizens and Technical Committees for Highway 12. Comments of concerned citizens groups of Long Lake. Informal comments of an Orono School Board member. Planning CoHd-snion Reconaendation Policies/Goals 1. 2. 3. 4. 5. 6. Overall goals and policies of the 1980 Community Management Plan are still appropriate and should be restated for these discussions. The designation and/or new installation and/or upgrading of a corridor through the City will not result in the rezoning to commerci ’ 1 or industrial of abutting lands nor the expansion of existing commercial or industrial zones. No changes in current zoning shall be considered. The City shall support the views of its residents but final determinations must be based on a comprehensive response to immediate and future transportation needs. The upgrade of Highway 12 is r cessary within the Orono/Long Lake area because of safety factors. To encourage all levels of communication between the Councils, Planning Commissions and citizens' groups of the cities of Long Lake and Orono. To encourage a forum for the exchange of ideas and concerns for the purpose of developing a mutual plan/agreement between both cities. Adopt the following from a staff memo prepared for Council entitled "Initial list/potential goals for Orono", as follows: A) effectively and safely handle traffic (not via a freeway); establish corridor to plan around; minimize time length for property owners caused by uncertainty as to highway location; develop corridor as close to present as possible; limit residential impacts; protect the natural environment. B) C) D) B) F) Highway 12-Corridor Review Process Planning Conunission Recommendation Page 3 Corridor Location The Planning Commission recommends against the creation of a new east/west access corridor through the City of Orono and recommends that only existing corridors be considered to minimize impact on existing land use. The Planning Commission unanimously agreed that the southern corridor that both intersected and would use sections of the right-of-way of the Luce Line were unacceptable based on environmental concerns. The majority (6 to 1) recommends Highway 12 rather than County Road 6 because of the potential Impact on rural residential zoning adjacent to County Road 6, The Planning Commission viewed Highway 12 zoning to be more compatible with an upgraded corridor. The minority opinion asks Council to consider County Road 6 beginning at Highway 101 rather than a future road linking 4-lane Highway 12 at east border of Orono to County Road 6, the reason being that there is more unused, undeveloped area adjacent to existing road. The upgrade of County Road would have less Impact on existing development than the upgrade of Highway 12. If the current upgraded corridor reverts to a freeway at a later date# County Road 6 is at the northern border of the City and would not result in physically dividing the City as would the upgrade to a freeway of Highway 12. The Planning Commission unanimously encouraged the City of Orono to work with MNDOT and the City of Long Lake to expedite comprehensive safety improvements to Hiahway 12. The members are concerned that the needed safety imp vements continue to be delayed now to 1993 and based on future budget limitations may not be realized in 1993. Design of Upgraded Road It was unanimously recommended that a "minimum width right- of-way" roadway ("less than expressway") be constructed with a concrete median barrier separating opposing lanes because of space limitations. They strongly recommend against this roadway ever being upgraded to a freeway status and would prefer to have speeds not exceed 40-45 m.p.h. within the City of Orono. The Planning Commission strongly encourages the Council to carefully consider the findings of the modeling and traffic counts in order to determine how much of an upgrade is needed and that based on where the needs are from the west, that Highway 12 should not be the only alternative considered for addressing regional traffic flow and pressure from the west. r. h If I Highway 12-Corridor Review Process Planning Commission Recommendation Page 4 lapact on Existing Zoning The upgrading of Highway 12 shall not result in the creation of new commercial/industrial zoning districts within the City nor shall it encourage the expansion of existing commercial/industrial districts. The existing zoning along Highway 12 will be compatible with an upgraded roadway and that the kind of transportation needs addressed in Comprehensive Plan Amendment #2 be considered for all developments adjacent to Highway 12 (development of service/frontage roads and prohibition of direct access onto Highway 12 for new development). Intact upon Long Lake of Upgraded Existing Corridor We concur that future consolidation of both the City of Long Lake and Orono makes for good planning sense for both communities. The minority opinion cautioned that such a recommendation may be construed by Long Lake citizens as an adversarial move or agressive takeover. The majority of the members believe the opposite as this is the opportunity to encourage formal discussion between both cities. The City of Long Lake must be made "officially" aware of Orono*s true intention. Orono does not wish to compete with the established commercial community of Long Lake but to assist and support it's perpetuation. A "contract" consolidation need not result in the loss of Long Lake's unique identity as a business center. Isv MINUTES OF THE ORONO PLANNING COMMISSION SPECIAL PUBLIC INFORMATION MEETING REGARDING HIGHWAY 12 CORRIDOR SELECTION HELD FEBRUARY 20, 1991 ROLL CALL: The Orono Planning Commission met on the above bate with the following members present: Planning Commission Chair Charlie Kelley and Planning Commission Members Jeffrey Johnson, Maureen Bellows, Ed Cohen, Jim Hanson, Candace Rowlette and Sara Moos. The following represented the City Staff: Building and Zoning Administrator Mabusth, Assistant Planning and Zoning Administrator Gaffron, and City Recorder Scheffler. Councilmembers Goetten and Jabbour were also present. Chairman Kelley opene>^ the meeting at 7:00 p.m. and welcomed those in attendance. He informed tne punlic that another meeting on this issue is scheduled for Feoruacy 27, 1991 at 5:30 p.m. He said, "The meeting will oe mainly a work session. The Planning Commission will use all of the information presented this evening and try to form a recommendation to forward to the City Council. In ray opinion, that recommendation should include a location and a statement regarding the degree of upgrade that should occur.” Kelley briefly reviewed the procedure for adaressing the Planning Commission and began taking public comments. Hartmut Ginnow, 1840 Lakeview Terrace, asked whether light rail transit is a possibility. Cohen replied, "The cost of the light rail system is cost prohibitive. If such a system is implemented, it would be from the Burnsville area to 35W. I also believe that because of the enormous cost to construct 394 , the State will not consider spending additional monies in this area for light rail transit." Hanson added, "I read an article stating that the cost cf light rail is not economically feasible because of the relatively low population density in this area.' Ginnow asked if consideration had been given to elevating or tunneling portions of Highway 12 as a method of relieving traffic congestion. Kelley stated that the issue of design has not yet been discussed. John Merideth, 3685 Watertown Road, stated that he sees two problems that MNDOT is trying to address with this project and that there are two possible solutions. He said, "MNDOT believes there is a need for a major east/west highway to extend all the way to South Dakota. There are plans to improve Highway 12 all the way to South Dakota. From the Communities standpoint, I believe it would be best if such a highway did not go through - 1 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Orono. It seems to me that it would not be difricult to connect Highway 12 with Highway 55 somewhere near Rockford. This would not completely relieve the congestion n Long r.ake, wnich is the second problem. It is not clear to me that a four-lane highway is the only solution to the Long Lake congestion problem. There arc upgrades proposed for County Road 6. It may be that safety improvements to Highways 6 and 12 may be ail that is require^. If those improvements are not acceptable to MNOvOT, then I would like the City Officials to take the position that two of the proposed routes through Orono are unacceptable. One unacceptabj.e route is along the Luce uine, the other is County Road 6. I believe that locating the corridor in either location would have significant environmental impact on the Luce Line Trail and our lakes. If a four-lane highway is necessary, and must go through Orono, it should stay where it is presently. Bob Biesterfeld, 450 Deborah Drive, agreed that constructing the corridor near the Luce Line would have a negative impact on the wetlands and wildlife in that area. Hanson stated that he seems to hear over and over again a Community consensus of "not in my backyard". He said, "This question has nothing to do with what my position wi.l be on this issue, but how do we as a Community respond to the transportation needs of the State? One of the political issues involved here is the fact that the western three-quarters of Minnesota, directly v/est of here, have been under-developed for 20-some years. This is due to the fact that those communities have not had good highway access to Minneapolis/St. Paul, wnicn poses an economic hardship. To what extent are we s' victiy residents cf Orono and we deny our responsibility in a larg-*r community?" Steve Harris, 3850 Watertown Road, stated that though ae lives close to a few of the proposed corridors, none would greatly impact him. He said, "So it isn’t so much in my backyard. I have talked with MNDOT personnel and attended a few meetings. I have heard discussions regarding the option of building nothing. I think chat is unrealistic. My impression, from talking with Steve Hay, is that he would prefer to have a freeway, but realistically a four-lane is what they v’ant and think they need. I would prefer not to have a four-lane running through Orono, but considering Mr. Hanson's comments, that realistically addresses those concerns, and probably is what will happen. The other question is, as residents of Orono, why did we move here and what criteria were in place when we did. Tne Comprehensive Plan was in place setting forth how things would be in the future. The integrity issue is what was in place and what was planned for to begin with. If the Comprehensive Plan was in place, and we were to believe it, then if it is still in place, we still should believe it. That is wha>: Orono has as our integrity position. Realistically we have to realize that we may have at least a safe transit responsibility for people from east PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 to west and west to east. Speed may not be our responsibility. Whether it takes ten or twenty minutes to get through Orono, if you can it safely, then that is the point. If we accept our responsibility as citizens of the State and feel that we must let people get through safely, aid yet we maintain our integrity position, which is that there would be no additional corridor in Crono, then logi be worked out with e.xisting Highway 1.1." ally sometnin neons Sally Hauser, said, "I chose to a rural community. My husband work‘ not want to live there. It is my 0^. wish to live far west a-id work in e in Orono because it is \rden H.lls, but we did .1, that those people who Minneapolis can m.;ke tliat choice. If they wish to get to work quickly, tney can live near 35W :n the city. Ttie people living Orono chose to do so because of the environmental characteristics. I have a oroposal that I've not yet heard discussed by anyone. An mention nreviously, there are two groups of people wishing to get to ■ different places. One group wants to get to the D-akotas and o .ners live in the immediate western suburbs. The solution for traffic going to and from the Dakotas, you bring 494 north to Highway 5 >. For those living in the western suburbs, a gentle upgrade of the existing Highway Id, using reversible lanes, would solve the traffic congestion. If there are four lanes, three lanes could head east in the morning and three lanes heading west in the evening. ” Bob B.'.ester f eld slated that he previously resided ii Willmar. He said, "V-/estern Minnesota is very well serv>ed by several major routes, 9<, 169 through Mankato, Highv/ay 1^, and Highway 7. Highway 7 lends itself much better for upgrading and •widening. I agree that we are dealing with two different traffic groups. There Is speculation that economies of western cities would improve if more roads serve that area, but that is jjst speculation. I think we need to address t'ne major issue for local traffic which is getting through Long Lake and Maple Plain. I personally would rather take an additional five minutes to get through Long Lake than have the entire road torn up." Cohen stated that he would like to know h'lw .many of the persons present prefer to have nothing done at all. One resident asked why it would not be possible to have one lane of traffic heading east and west elevated over the railroad tracks. He said, "There would be no properties or businesses lost, yet it would alleviate some of the congestion." Another gentlemen seated that it seems the consensus of the residents is that something needs to be done, but that there only be an upgrade and utilization of existing east/west roads. - 3 - r i L: PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Kelley said, "Let .is not address the issje ot upgrade at r.his time, only location How many residents in this room would like Highway 12 in the same location.” The majority of people raised their ‘'uncs Charles Schroeder, 1925 West Farm Road, as<t;d Highway 5:i is not being given mo* consideration. H? said, That is certainly a s.-lution for t.affic ''^est^ beyonn Long La.<e ana Maple Plain. I nave heard that Highway 55 w’il not address the local problem, but am mystified by that. It seems to me that there are currently four ways to get into Minneapolis. T.ere .is County Road 15, existing 12, 6, possibly 24, and Highw-jy ^ would think that a modest upgrade of Highway 1^ a-id County Road 6 should serve the purpose. If you reside in Deljno or Maple it would not be unreasonable to drive an extra mi.e or so north to get on a fast moving Highw'.y 55. It has oeen determined tb^t people tend to take the faster moving roads even if it is a mile or so out of their way." Cohen stated that the Federal aid State governments^ h.ave spent billions of dollars to construct 1-394. Hu cud, ’Those agencies are not going t.. admit that they made mistake and should have used Highway 55. It is necessary to view their mento ity. 1-394 i.? going to be the funnel of the bulk of the traffic into town because it leads to the parking ramps and downtown accesses. That is not the case with Highway 5^•, which in my opinion is^^more logical for trucks. I think the City has to recognize M.at." Schroeder stated that if the consensus of Orono residents is that they do not want to have a freeway, then Highway 55 offers a viable alternative. Darrell Anderson, 920 VJost VJayzata Boulevard, stated tnac he constructtid his home on Highway 12 in 1967. He said, 'It appeared at that time that the corridor would go behind the cemetery and along the Great Northern railroad tracks. However, there was not enough funding for the project and nothing further was done until now, I sat f. r six minutes one day trying to get out of my driveway onto the H.'.ghway. I lave heard the crashes at the location where Old Long Lake Road intersects. To my knowledge, there have been three fatalities “here. Tiere is no question that there is a problem. However, I io not believe that upgrading the existing Highway 1? i^ a feasible approach. I nate to think what the construction period would be like." Rowlette said, "I would just like to get an opinion for the audience. Since most of you raised your hands indicating that you would prefer the existing corridor, I would like to know how you feel about our responsibility to the town of Long Lake and the business owners along Highway 1?. Is it your opinion that the newly constructed Long Lake shopping center should be torn - 4 - r if PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 dc.-:.? Do you have <any suggestions of how to ceal with that issue? I agree with Mr. Anderson's conments about the congestion aid safety problems. It scares me sometimes wheI try to get around the City of Long L=*.he. T-ie town of Long Lake has been in this location for some time. I may not be the most beautiful town, but there is a lot of history and historical buildings." Alan Carlson, 3125 Fox Street, stated that there would be no discussion involving alternative routes if no one was concerned about Long Lake. He said, "The City of Long Lake is the basis of the problem. We are trying to be fair to the City of Long Lake. However, that is where Highway >2 is today, and that is where it would be automatically upgraded, were it not for the people of Long Lake, It is a difficult problem to solve. It is clear that the people coming from the west could use Highway 5>, 494 a.id 394 to get downtown. I found the recent census figures interesting. It showed that Eden Prairie's population increased by 141%-they need a freeway. Brooklyn Pack increased by 30’=, Maple Grove increased by 83%. Those cities need a freeway, Ovono increased by 6% in ten years and Minnetonka Beach lost population. It is apparent that we are not building a highway for ourselves and we are trying to take everyone else into consideration. It would be one thing if we needed the freeway and d id not want in our backyard. However, that is not the case." Kelley added, "Population projections the years 1980 and 1990 were done after the 1970 census. Orono's 1990 population is what was projected for 1980." Eleanor Winston Coroprehens j.ve Plan, development." said, "That ia because of the City's The City of Orono is not planning for Sherokfc«_ Use, 3530 Eileen Street, stated that the Planning Commission and Council have stu :k with the intent of the Comprehensive Pla • . She said, "Many of us are here to support you (tha Planni--.' '.'..amission) in your efforts to continue doing that. I agree that we must not negate our neighboring cities. I don’t think we should ]ust accept MNDOT's mandates. We need to be creative and find other alternatives, while upholding the City's Comprehensive Plan. I am here to ask what we can do to assist the Planning Commission toward that goal." Bruce Carlson, 591 Northstream Road, stated that everyone present this evening is more than likely in favor of safety. H? said, ’’There are definitely places alonvg Highway 12 where safety improvements are not only necessary, but are planned to occur. Whether or not safety improvements include widening to four lanes is an engineering issue. Ingenuity could be used to design a more safe highway with only modest widening. It seems to me that if Highway 12 is moved off of its e.cisting corridor, that the businesses in Long Lake will suffer. They rely on the traffic - 5 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 qoinq through that area to make the businesses thrive. I thin^ Orono should help the City of Long L^.Ke work with their .ana use planning to minimize the impact to the businesses. I oeiieve that once discussions begin that include going cross country onto a totally new alignment, and you take an env i ronment jimpact ot what is currently felt along Highway 12 and transrer that^to a 1,000 or 2,000 yard corridor elsewhere, and you wrap the City of Long Lake with freeways on both sides, ^ taat seems to be irrational, long range planning. The City o*. Orono shouiu try to negotiate with M-IDOT and the City of Long Lake to develop a solution that would be as least painful as possible to all parties concerned, while providing a safe, mayoe slow, but consistent with our land use plan, type of highway. It seems to me that once you go across Highway 6 or elsewhere, and MNDOT draws a line on a map without having any construction funds, that is irresponsible as it puts all j:he property owners along that line in jeopardy. We need to uphold our Comprehensive Plan. We don't have to apologize to other cities for what we stand for. We are entitled to protect our property values." Rowlette disagreed with Bruce Carlson's comments about business dieing if the freeway went around tne City of Long Lake. She said, "Most business districts thrive when the freeway does bypass them. Most of the traffic going through Long Lake does not stop, but only adds to the congestion. Tnat traffic makes it difficult for the local people to come into Long business. Many people stay away because of the traffic. Desyl Peterson, 4385 Chippewa Lane, agreed that the City of Orono has an obligation to the City of Long Lake. She said, I think the two cities should be consolidated. That is the ultimate solution for a number of problems including police/nire services, new public facilities and Highway 12. However, I do not believe that will happen in time. W*» could just consider the needs of Long Lake. The City of Long Lake has indicated their concern about loss of tax base and the impact on their business community. I thine. Orono has an obligation to work with Long Lake to make sure that does not happen. It may be necessary to relocate some of the businesses in Long Lake, but Orono could assist with that by detaching portions of our City and giving them to Long Lake. Orono may lose some tax base, but nothing compared to what may be lost if another corridor is selected. The area on Highway 12 near Otten Brothers may be an appropriate area to detach." Hartmut Ginnow stated that he is in the business o. aesthetics and that in his opinion the City of Long Lake needs to improve in that regard. He said, "In ny opinion, the City of Long Lake could only benefit from having slight pressure put on them to rebuild the downtown." - 6 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Bob Biesterfeld stated that the City's first priority is to look out for the City of Crono.said, "I ajree with earlier comments about the City of Lon^ Lake beina tne reason we are having so many problems with this project. ,V.ien Long Lake decided to construct the new shopping center, they were only looking out f jr themselves, as it should be. Tiiey knew there would be a Highway 12 improvement at some point. In my opinion, they built the shopping center hoping that it would be a detriment to putting the new corridor through their to»/n. Th; City of Long Lake has made their bed and should lie in it." Steve Harris stated that he owns a business along Highway 169 in Eden Prairie, but lives in Orono. He said, "There is a certain price on a business, but there is an emotional price on a residence. It is much easier to relocate a business than to relocate your residence." Jackie Singer, 4295 Watertown Road, agreed with Mr. H.irris's comments. She said, "There is no comparison when you talk about displacing hundreds of households and impacting our enviroi.raent the impact on t'wo or three blocks of business i Long Lake." Roberta Schmidt, 3980 Watertown Road, supported the notion of working with the City of Long Lake to relocate their downtown businesses. She said, "The City of Long Lake does have same historical buildings. We have Stubbs Building Movers. Perhaps those buildings would be an effective focal point for the new downtown area." Rowlette said, "Everyone I hope realizes that if downtown Long Lake were removed, it would be downtown Orono." Jack! Anderson, 2280 Fox Street, stated that it is important for everyone to view themselves as part of a larger picture. She said, "We are citizens Orono, but also of the State of Minnesota. It is necessary for people to go througi"! Orono to get to other pl.aces and wo have t.") have a broader sense of responsibility. I do not agree that a freeway is the answer, but realize that something has to be done. I do not mean to anger residents along Highway 12. but when they moved there they knew it would always be a busy highway. I do not think v^e should vote to have everything moved up to Highway 55 because the people in that area have the same correrns that we do." John Maresh, 2085 County Road 6, stated that many various groups have been organized to support and/or oppose a particular corridor location. He said, "That is all well and good, but everyone is missing one point. If the road is constructed anywhere in Orono it is going to divide the City and affect persons living miles away. Any major construction that takes place not only in Orono, but Long Lake, Medina, or Maple Plain, —... PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 will change life in area as you have never seen. Freeways set up major division lines. I am also a member of the Orono School Board. I am not speaking for the School Board, because they have not discussed this issue. M/ personal opinion is construction that occurs i' Orouo through Schoo. Distric boundaries, i^ going to cause miDor problems. Tne S-nool District does not have any additiona* funoing for more av-hool buses. If construction of a new corridor, or a ma^or to change to the existing corridor occurs, it would be necessary to aco ous routes. It now costs the S:hooi District $30,000 per year for each bus. Any additional costs would have to passed on to the taxpayers. I think the best location tor this improvement, which I believe is going to be a freeway, is on Highway 5o, out of our .3 ool District entirely. The S'hool Board wis recently contacted by MNDOT. They indicated that they will begin safety improvement construction next June. The proposal is to first construct center islands at every intersection from Maple Plain to Delano and then to install two extra stoplights when the project is completed. Even if Highway 55 is the chosen corridor, there will still be a fair volume of traffic using Highway 1^. I think we need to encourage MNDOT to improve Highway 12 in such a way that it can handle the traffic going through there in a safe, slow manner. I think a four-lane road. 35 to 40 mph from 1-3)4 to Maple Plain would best serve that purpose. I would hope that is the position that the City takes." Kelley asked whether the School District is going to make its own recommendation to .MNDOT. begun its are being Maresh replied, "The School Board has not discussions on this issues. I think discussions delayed until the routes become more defined." Kelley asked how the School Board intends to iiiteract with all of the various cities it serves. He asked. "Viill the School Board work vith each city council prior to makinj a public statement about its position?" Maresh did not know how the School Board would approach the recommendation process in that respect. He added, "I only know that if the construction occurs anywhere in Orono, it will have a devastating effect on the entire Community. I think the Planning Commission should take the position that the City does not want the corridor here. The pressure for the con idor is coming from the western cities t'nat want a super highway to access Minneapolis." Kelley asked what time frame the School Board may have for discussing this issue in an open forum. 1.. - 8 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 MsiTGSh th3t Sciiooi Bc3!TC3 , 3t itis n0xt rri00ti.n*5, may request more definitive information from MWDOT about the meaning of the potential routes. He said, ‘'The problem the School Board has is that it deals with several communities. It will be difficult to come out with a hard statement recommending that the corridor be placed in one community as opposed to another." QQQtten asked Mr. Maresh if he wouic notify eacn o*. the City Councils for the Orono School District communities of the meeting date for the School Board to discuss this issue. Maresh stated that if and when such a meeting is planned, the Board would notify all of the persons in the Orono School District. Kelley stated that he had been informed by City Staff that the scheduled safety improvements fo: Highway 12 would not occur until 1993 because of no funding. Dave Fritz citize.ns form communities. suggested that it may be beneficial to have the a coalition with mem.be :s from the other Cohen said, "For those here this evening that think nothing is going to happen, you are wrong. Something will happen. I agree with comments made e.irlier about the impact that these lines on the map have for persons th. t may wish to sell their home. I still have not been given a true consensus of what you (the public) think is going to happen." Maresh reiterated that though there are three routes proposed that go througr. Orono. Orono can still take the position that they do not want the corridor to go through Orono at all. John Massopust, 440 South Brown Road, agreed with Cohen's earlier comments. He said, "We have to face the reality of this situation. I moved to Orono for the same reasons that everyone else did. I think che Cxty needs to do everything possible to preserve the Comprehensive Plan. However, I also think we are fooling ourselves. If we put our heads in the sand, we are basically allowing Larry Dallam to make decisions based on what he thinks should happen in Orono. If we do not face the reality of what is going on, we are just deceiving ourselves All you have t.n do is drive on Highway 12 ii the m.nrning or late afternoon and you realize that something has to be done. The reality is that millions of dollars have been spent to bring 1-394 right to Orono's border. MNDOT is not going to admit that they should not have done that and that all of the money spent to do so was wasted. They will work off of that. I appreciate all of the arguments made this evening in favor of Highway 5i and have made those same arguments myself. However, MNDOT is not - 9 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 ft interested in pursuing Highway 55. An indication of that is there has been no representation at any of the Highway 1 1 Comroittae rteetings front any of the High'wny 55 contntuni t ies. I asked Mr. Dallam why that is and his response was that MNDOT d .d not wish to unnecessarily alarm then. MNDOT is not thinking of Highway 55 as a serious alternative. For the City of Orono to keep throwing the corridor up to Highway 55 is unrealistic. I would like to see it up there. I also want to have input on where the corridor goes. I agree that we need to work with the City of Long L3.<e. It was previously suggested this evening that we offer concessions to Lake Long to enable them to keep their business tax base. Orono is not interested in having a downtown area, but prefers the rural chacacter for our community. I believe that whatever tax considerations we offer Long Lake to save their tax base and relocate the diav/ntown will have far lass impact on us than constructing the corridor elsewhere will. Let MMDI)T construct a downtown area that makes sense for Long Lake. Tne City needs to work toward solutions rather than putting our heads in the sand. MNDOT is very aware of the impact the five lines on the map ()3ve on property values. They have indicated that their prime objective is to have th<? corridor designated by this fall and eliminate the other four options. Once the other lines are off the map, it seems to me we have little opportunity for changing their opinion. We need to work toward a solution soon. If the City can put in front of MNDOT a .solution that addresses Orono' s and Long Lake's concerns, we may have a better say in the matter. It seems to me that there are few disputes about the use of the existing corridor the fartner west you go. Long Lake is the trouble spot." Charles Schroeder said, ’’It appears from listening comments of Mr. Massopust and Mr. Cohen that so.me information exists which is not known by the citizens.’’ to the inside Cohen explained that his comments are based on his past experience in dealing with MNDOT and road upgrades such as this one that occurred in Golden Valley. Massopust stated that his opinions are based on information he gathered from attending the monthly MNDDT meetings. Schroeder stated that the fact the citizens are present this evening shows that they are not putting their heads in the sand. He said, "I am mystified as to why Larry Dallam will not consider Highway 55." Sally Hauser asked why Highway 55 is not a consideration and if the citizen's eff*'i*'« are in vain if in fact a corridor has been selected. - 10 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Cohen stated that there is sone flexibility for tne citizens the road is a State Highway and ili'JDCT has a dixernma with the City of Long Lake. Alan Carlson said, "Tha Planning Conmission has heard the consensus of the citizens and they want you to push Highway 55 so it will address the traffic coming ana going from the './es.-. Highway 12 will need to be upgraded to safely get local traffic through.'' Cohen stated that MNDOT may look at a County Road 6/Hi<jhway 101/1-394 option before considering Highway 55. o'Another resident stated that a basic principle negotiation is to say no and go from there. He said, After you say no and do everything possible to gain that, then state our alternative position. If you do not say no to from the start, you are starting at the wrong place. I would also li.<e to point out that there has been no discussion regarding watershed into Lake Minnetonka. That is one of the objectives of the Comprehensive Plan. The City may be under pressure to provide sewage treatment facilities at a substantial cost." John Merideth said, "I think one of the decisions that has to be made is whether or not the citizens believe our City Council is limited to choosing between one of these three routes, or if they have the freedom to do whatever they think is best for our Community. I believe it would be a mistake to underestimate the influence of a strong stand by the City Council. I also believe that Highway 55 lends itself better as a corridor because of its surrounding characteristics. Highway is much different and more residential in nature." Sherokee Use volunteered to survey the property ovners along Highway 55 to get their opinion of where the corridor should be. She said, "I would think that the people along Highway 55 would love the corridor there. They are already commercial. It would not be difficult to swing up to Highway 5i past Delano. You could by-pass Rockford and end up oi Highway 55 where the industrial area begins." Cohen statad that he had attended a MNDDT meeting in the City of Medina. He said, "We are all saying go with Highway 55. The residents of Medina are saying go witn Highway 12." Hanson said, "I have spent a fair amount of time considering this issue with no particular position to ta e. I have though about the obvious, pragmatic situations. Not the least of which is that there is hundreds of millions of dollars of 1-394 coming out and now stopping at the border of O.'ono, and we are telling MNDOT to take Highway 55. I'm enough of a pragmatist to say that grates against me a little bit. It seems to me that it behooves - 11 - IT PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 US to take a hard look at what is possible to be accor.plished and act on that firmly, without losing signt of what our long-term wishes are." A member of the audience asked Hinson to state his long-term wishes. Hanson replied, "One of problems I have as I sit here as a Planning Commission memoer is tnai I realize that the people that i see in front of me are not representative of the Community at large. Most of the members of the Community at large are not concerned enough about these issues to come to meetings." Another member of the audience asked what more the Planning Commission would like to see in order to feel that they ware getting a consensus of the Community at large. The person indicated that in her opinion, the Community is well represented at this meeting. She stated that people in the Community have not been properly informed of the issues. She said, "There is a lot of innuendo going around this Com.munity, Some of us have had to work awfully hard to find out what the truth is." Councilmember Jabbour stated that ne was speaking only as an individual, not as a Councilmember. He said, "I agre% that the process of integrity has not been up to my standards. It is refreshing to see that is changing and I would like to give some good points to the Planning Commission and Staff. It is refreshing to see after four years that the Comprehensive Plan is becoming an issue and we are taking it off the dusty shelf to agree with it. I ask the citizens to please let the process happen. Everything that is being said is very important and we agree with you. However, some way or another our job as Council and their job as Planning Commission is twice as hard because the coalitions that were formed prior to the present Council being in place. The City of Long Lake is very trigger happy. Orono is in litigation with them on other issues. Before the citizens take a position, review all of the facts an’ figure out t.nat there are other issues with which Orono and Long L=»ke a *e involved. Highway 12 is a major issue, but it is not tne sole issue that Orono is handling. I agree with the comments about merging with the City of Long Lake. They have serious proble.ms--bad planning problems. Whatever you are suggesting is a Band-Aid. I do not mean to criticize Long Lake." Kelley stated that in his opinion, evening did represent the opinions of large. the people present this opinions of the Orono Community at Ann Cosgrove, 1895 Fox Ridge Road, asked if one of the reasons Medina opposes a Highway 55 corridor is that it may cause the County Road 116 issue to surface again. - 12 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Cohen stated that the Medina citizens did indicate a slijht concern about County Road 116, but rtainly did not wish to have the corridor in their backyards. Councilmember Gaetten said, "Thougn I am really here this evening to listen to what the citizens have to say, I would like to respond to Ann's question. I thin.< the City of Medina is very concerned about the upgrade of Wilicw. In my opinion, if either Highway 55 or County Road 11 is selected, there is no question that upgrading VJillow Drive would come back on the drawing board. I do not think that the City can just take a position that Highway 55 is the only option, because the City of Medina will be working equally as hard to keep the corridor out of their City as well Eleanor Winston, Spring Hill Roaa, stated that sne is not only concerned about z:-:: ~ting Highway 12 be selected as the designated corridor. She said, "I am also concerned about the Comprehensive Plan in term: of the Planning Commission seeming to want to re-work it." The Planning Commission members all emphatically stated that they did not wish to re-work the Comprehensive Plan. Kelley said, "As Chairman of the Planning Commission, I have no intention to raise that issue or debate whether an amendment should occur." Winston said, "We have the Comprehensive Plan in place. It see.ms to me that we should stand by it, rather than be intimidated into accepting something we do not want. Perhaps if we join forces with Long Lake, Medina and Independence, we can take a stand that we do not want tne road. Out East, in Massachuse ts, there is a much more dense population. Yet they have found ways tvo preserve open spaces by slowi'^q down development. One way to do that is to say no to these highways. We know that we need to make Highway 12 more safe, but we do not have to accept a freeway." Bellows stated that Kelley had read from the Comprehensive Plan at the beginning of the first Highway 12 Planning Commission raeeting. She said, "Everyone agreed that we are here to uphold the Plan. We are here tonight for the purpose of being able to draft a statement representing the City that comes from the citizens of Orono. I would just like to express to those of you who are of the 'no build* or Highway 55 options that I would be very concerned if we, as a City, took that stand. That would provide MNDOT with a way to catch us shorthanded, when they unilaterally decid '■hat northern routes will not be considered. I urge you to re-tnink some of Mr. Massopust's comments. I think there are alternatives to a four-lane highway or freeway. However, I think we had better explore those alternatives and be - 13 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 MND'JT does have trie power no natter v;rid stand the very sure of where that might happen, to unilaterally object to Highway 55 City of Orono may te' Dodd Cosgrove, 1595 Fox R edge Road, stated that one of trie problems is that the City is considering the City of Long Lake to be an adversary. He said, "The City of Long L?ke is potentially our greatest ally. He., can we possibly ally ourselves with Long Lake if we take a oosition to locate the corridor through the middle of their city? It seems to .me that the strongest stance we have is to say 'no build' and send it someplace else. That also supports our Comprehensive Plan." John Massopust said, "I'm not sure that we would get a 'no build' consensus from the City of Long Lake, because they want something changed to move traffic t.hrough there better. Bruce Carlson said, "It seems to me t.hat we have inflated the negative impact in our own minds of what could be a creative solution on the existing alignment to the point where we think it is going to wipe out Long Lake. Tnat causes us to think that there is no way to com.pro.mise and that the only solution is to get everyone to support H.ghway 55. v»e should consider this as a negotiating process with MNDOT. V»e look at what is best for Orono and what is best for Long L?ke to see if ther^ is way we can come together on the issue. VJe can start out by saying that Highway 55 is the preferred solution. If it later becomes apparent that it will be more sensible to upgrade exis .ng Highway 12 and other existing roads, that will evolve out of the process, but it will be something that may be acceptable as a reasonable solution. Another point is that it seems to me that there has been so.me reference made about the north and south groups. Our feeling in the northern group is that we want to cooperate with the City of Orono to help develop a consensus and a negotiating strategy that makes sense for Orono as a whole. We also dedicated to getting the line off of the map that go rough our particular property. The gentleman representing oo. ,^p is guite convinced that the Highway 55 issue is not dead. Discussions have teken place with the Metropolitan Council about the differentiation between through traffic to western Minnesota onto major thoroughfares that are logical for that kind of traffic, such a;; Highway 55. The Highw.ay 12 corridor currently exists in a form that best serves local traffic. I do not believe we have given up on Highway 55 at all in our group. Our advisor indicates that is a very rational approach." Sherokee Use asked the Planning Commission membe.TS to express their own opinions relative to the Comprehensive Plan and what they believe they could agree on at this point. She further asked, "Can the citizens walk away from here this evening feeling - 14 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 andsecure that the Comprehensive Plan is what the City wants, that means no freeway through Orono, but a creative alternative?" Kelley stated that he fully supports the Comprehensive Plan and does not favor rezoning. He said, "I can guarantee you that if the corridor is located elsewhere, rezoning will be necessary. Our Comprehensive Plan also states that the City of Orono does not wish to compete with neighboring communities for industrial/commercial properties and has ne interest in developing a downtown area. That is my opinion." Eleanor Winston asked what Kelley's position meant in terms of the Highway 12 issue. Kalley said, "For me personally, it is either H.ghway 5n or the existing corridor. With regard to upgrade. I have no idea." Cohen stated that he also stands by the Comprehensive Plan and that his opinion favors the existing corridor. He said, "I will examine the alternatives, but that is my opinion at this point. T.he term freeway is used pretty loosely. I am of the opinion that the road mijst be widened. Something has to be done.” Hanson stated that one of the compelling arguments he ned heard this evening was that from Mr. Maresh. He said, "T psychological and factual divisions that such a highway crei. in a community are significant. If you take that into consideration, the best corridor then would be County Raad 6 which would bring the corridor to the northern boundary of Orono. That is if you are considering the City of Orono. If you consider the School District, then you would consider another set of geographical boundaries. Tnis is what I was referring to earlier. When you weigh all the considerations, what represents the voice of the Community?" Roberta Schmidt asked what the City of Orono has done as far as communication with the City of Long Lake on this issue. Kelley stated that as of today, the Orono Planning Commission has not had any discussion with the Long Lake Planning Commission. CounciImember Goetten stated that there has been no conversation between the Cities of Long Lake and Orono regarding Highway 12. Schmidt asked why. Goetten replied, "There are more pressing situations and issues involving the City of Orono and Long Lake. It is our understanding that the issue of the Sewer Pxant property comes - 15 - ■liiiM PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 first. •• Jabbour said, "It was eitr.er tbe ‘‘th O' 6th of January that Long Lake asked us to meet 'Aith them regard, ng the police iSw To the best of my recol iect ’ on, that is fe first .meeting th . has taken place where our entire Coun'' .et with their entiie Council. That is a ma]or step forwai . . it might seem like a minor issue, but prior to that, those nit in the same room together. I io r. hong Lake are two cities, but that i have issues that need to be addressed issue of giving them a small parcel and : IPClIs ccu.c not even understand wnv Orono and A now It IS. Both cities they extend beyond the land. We are now in part or Orono the way we no- ne-essaiiy the tax A ■ e mee-ing, I asked lb .;t inn- :• .*ion Highway 12 and they vowed to be cooperative. So r ' *Mve not gotten over the hurdle of anne.xation. Tomorrow t • e -,.ixl be a meeting in that regard .vith the Municipal Board. l nt i i we get over tliat hurdle, I do not think the dialogue has been v ry good." litigation wiLn th.=*m trying to preserve would like to se< it developed. It issue that was most important to Oror the ■ nr Lake Council if we could ta I Ms. Schmidt suggested it m.iy bti appropriate to table the annexation issue to clear the way for discussion on Hignway (. ^ Jabbour stated chat there is a time limit on the annexation issue. He said, "Ic is more complicated than it sounds." Another resident asked i Commission would answer Sherokee Comprehensive Plan. the rest of the Planning rise's question ibo.it the Moos stated tr.at s.he s uppcrcs the Comprehensive Plan and t..at in her opinion, the new Y . *hway .should be located on an existing corridor. Siie said, “Hiunway 56 would bo greet-- it moves it north. However, I also think that sometlung muc done to Highway 12." A member of the audience asked how the Planning Commission sees the extent of upgrade needed. Cohen said, "Most of us feel .hat it is not going to be a freeway. We would not stand for a freeway. Secondly, widening is necesaary, but should be as minimally as possible with maximum safety." Ke? said, "I viev/ the /rocess through whicn we are going as a tpea..L, of providing us with your input. We will meet next week to discuss the iisue among ourselves a.nd take into consi ration what v/e have heard fr.nm yoi. and learned from attending Highway 12 meetings. '^ue Planning Commission is going to make a recommendation to the City Ccincil as to where we think Highway 12 should go, and possibly some vague recommendation - 16 - L. PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 about size. We are trying r-.o get the citizen's input this eveninc; to assist us with making our recorTirnendation. A member of the audience asked how the citizens could learn of the Pj.anning Commission' s recommendation once it is made. Kelley stated that thei.r recommendation will oe public information. Ke added that t.he piblic is welcome to attend t;-.e work session that will be held or. February 27th at 5:.i0 p.m. He said, Planning Commission vn 11 address your questions regarding our position on the Comprehensive Plan, but that is all." Johnson stated that he supports the Comprehensive Plan. He said, "I think everyone up here has worked hard to see that it is carried out." Hanson sail, "I also support the Comprehensive Plan, but it should also be stated that I have seme qu-stions regarding its workability in certain areas, soezifically public and private roads." Rowlette stated that her support of the Comprehensive Plan is one of the reaso.ns that she volunteered to serve on the Planning Commission. She said, "At this point I really do not know what should happen with a highway corr.dor. I have strong feelings in many different directions." V Tom Terry, 4225 Watertown Road, asked Rowlette whether she ■> d be able tc make an unbiased decisions for the betterment of lo, when s.he nas a business Iccatad on Highway 12 i.'* Long 1. .i • .e. Rowlette replied, "Absolutely. I have a hon.se in Orono which is more of any investment than my Long Lake business." Gail Harris, 2195 Fr -nch Ls/^e. Road, asked the Planning Commission the following thi e questions; 1. Is a new corridor, one that is not existing at this point, consistent with the Comi .-ehensive Plan? It was the Planning Comm.ssion’s consensus that such a corridor would p- be consistent with the Comprehensive Plan. 2. Is Comprehensive R upgrade of Highway 12 consistent v^ith the >r • • The Planning Commission agreed t^at an upgrade could be consistent with the Comprehensive Plan. 3. Is a four-lane, freeway/highway consistent with the - i7 - PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 Comprehensive Plan? Kelley asked Ms. Harris whether she was freeway such as 494, or a highway with stop lights Ms. Harris replied. "Highway 55 has four lanes. It was the Planning Commission's consensus that a four-1 .no freeway/highway could be consistent with the Comprehensive Plan. Bob Gasch, stated that he now lives in Cokato, but has been an Orono resident for most of his life. He stated that MNDOT has on file a four-lane corridor for Highway 12 through the City of Orono which was surveyed in 1965. He said, "Some of you are probably aware of that corridor. MNDOT could pull that survey out of the file and use that as the corridor. The road would not only run through Orono, but the City of Independence as well. The City of Independence over the last 20 yaars cnose to keep that highway corridor designated through their city. The City of Orono chose to no longer follow that corridor when it amended its Comprehensive Plan in 1980. If there is no agreement among the various cities for a highway corridor, MNDOT may decide to use the 1965 corridor." "That in St. Bob Wyatt confirmed Gasch’s comments. He added corridor was selected because there was a latgc* Nike ba Bonifacious. That was going to be the main corridor foi tiaffic going from Minneapolis tc St. Bonifacious. That corridor does still exist and has been surveyed. Another point I would like to make refers to comments made earlier by Mr. Kelley. He stated that he did not know how he would vote on this recotnmenda ti an to Council. I find that frightening because this is not a new issue. There has been ongoing input from the citizens for several months. I would like to get a sense of what you are going to discuss because the public is not invited to that meeting." Kelley informed Mr. Wyatt that the public is invited to attend the February 27, 1991 meeting. H -tmut Ginnow stated ti at he did not hear much discussion about County Road 6 or County Road 11. He asked, "Does that mean that there is a consensus for either Highway 12 or Highway 55?" Hanson replied, "I think that it what Chairman Kelley is referring to when he stated that we are not yet ready to make a recommendation. I hear numerous personal opinions that differ." Bellows said, "If the Planning Commission had come to this meeting tonight with our decision firmly in mind, this would not have been an open forum. Tne purpose of the meeting was ta - 18 - r. PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 JT6C61.V6 your input to assist us with mskintj ^ rscomrr.ondtition. So please let us consider all of the facts before we nake a choice." A member of the audience stated that the groups from the north and south consistently support a 'no build' oosition. Bruce Carlson said, "I think it is fair to say that everyone here is in favor of no new corridor off of an existing alignment, safety and working with the City of Long ..CKe. Goetten responded to Mr. Wyatt’s comments about the Planning Commission be sufficiently informed to maxe a decision. She said, "In all fairness to the Planning Commission, for those of yQy that may not know, the Planning Commission has only recently been given directives from the City Council to become involved in this process. I think the Planning Commission is doing an excellent job addressing this issue. The Council appreciates their efforts and we need all of you to support them. Every meeting that is held is open to the public. Tne public is always welcome." Ann Cosgrove said, "The public was told at the various MNDOT meetings that MNDOT would not build a road if the communities could not agree on a corric I asked Steve Hay recently whether the option of 'no bu ...c . ; possible. He informed me that a 'no build' option is possible and that MNDOT cannot force a highway corridor down our throats. Mr. Hay told me that they would have to bring this issue to the legislature in order to over-ride opposition from the cities, a ad that MNDOT would walk away before going to that degree. I would also like to say that I recently attended a neighborhood meeting in the City of Long Lake. A number o: Orono citizens decided that we would like to work with Long Lake since city officials have not yst do.ne that. There were approximately 14 people at the meeting and the Long Lake residents seemed excited about the aspect of working together toward a unified position. Tney asked what they can do and I told them to start talking to their City Council members." Kelley encouraged the residents of Orono to talk with the Long T..''ce residents. He said, "Make them aware that we are inter ted in working with them. Encourage them to talk to their Council. Our City Council has hea .d the pressure from you to talk to Long Lake." Goetten stated that the City Council is trying to work with the City of Long Lake. Jabbour said, "The problem is that the process cannot be put on hold waiting for Long Lake to hop on board. We are facing issues involving a new facility, fire and police service. Highway - 19 - r-. PLANNING COMMISSION SPECIAL MEETING HELD FEBRUARY 20, 1991 12 and the annexation. The Orono Council has stated to the Long Council very loud and clear that we would like to work with them on all of these issues. One of the Long Lake Councilmembers talked merger. We are a step ahead, but the question is where we go from here.” Charles Schroeder asked the Planning Commission to include the Highway 55 option when contemplating their recommendation. John Maresh suggested that the City consider holding future meetings in a larger facility and recommended the use of the Orono School Board room. Kelley thanked the public for attending this evening and closed the meeting at 9:20 p.m. - 20 - I '( -' Ll LlMINUTES CF THE ORONO PLANNING COMMISSION HIGHWAY 12 CORRIDOR WORK SESSION HELD FEBRUARY 27, 1991 ATTENDANCE 5:30 P.M. The O'.'ono Planning Commission met on the above date with tne following members present: Planning Commission Chair Cnarlie Kelley and Planning Commission Members Jeffrey Johnson, Maureen Bellows, Ed Cohen, Jin Hanson, Candace Rowlette and Sara Moos. The following represented the City Staff: Building and Zoning Administrator Mabustn, Assistant Planni ig and ^onin^ Administrator Gaffron, Public Works Director uohn Gerhardson, Transportation Engineer Gary Rylander, and City Recorder Scheffler. Also present were Sherokee Use, Bob Wyatt, Don (???) Scott, Liz LeVang, John Meredith. Ann Cosgrove, Steve Harris, John Massopust, and Cauncilmember Jabbour. (ll)ADOPT LIST OF POLICIES & GOALS Jeanne Charlie shipped this item. (t2)REV'IEW OF SAFETY IMPROVEMENTS FOR HIGHWAY 12 Kelley asked Rylander to present his information regarding the proposed safety improvements. Mr. Rylander displayed ■> s:.;tc5 showing the safety improvements MNDOT is prcposi.ig fo; Ili.jioay 12. He said, "The improvements will occur from the traffic signal in downtown Long Lake, just past the traffic signal at Old Crystal Bay Road. The improvements will consist of widening, installation of center medians, and combining and closing access points. There will still be only a single through traffic lane in each direction, as there is today. There will be a slight re-alignment of North Brown Road opposite the existing commercial driveway to the south. There will be a 'right-in/right-out' into Virginia, with a raised median. Tnere will be full movement intersection at Shaugnassy Circle, Brimhall Avenue, Tamarack Avenue, Willow Drive, which would receive a traffic signal. Tnere will be full access at Washington Scientific Industries, othervise the raised median runs its length and tapers back down to the existing configuration on the approach and at the Old Crystal Bay Road signal. These improvements are scheduled for 1993, but the current budget situation witf the State may cause that to be further delayed." Kelley asked Rylander who it was that initiated this plan. Rylander stated that the plan was drawn by MNDJT. Gerhardson added, "The cities of Long Lake and Orono approached MNDOT and requested that these improvements be done." Rowlette commented that the project began mainly due to the need for a stop' light at Wj.11ov; Drive. - 1 - r Cohen asked from where the fuaoin-j for tne project wouxdcome. Gerhardson replied, "MNDOT will pay for a large portion of the project, bnt the City oi Orono will participate in the acquisition of riyht~of ~way, and a percentage of '_.ie trafi-ic signal cost." Cohen asked why right-of-way acquisition is necessary and what property would be acquired. Rylander explained that tnere has been discussion about extending the curb and gutter and storm sewer along the north side of the Highway 12. Gerhardson said, "That is correct. Acquisition will only occur on the north side ol Highway 12, because of the restriction on the south side in Long Lake. Tne acquisition is necessary because of the turn lanes and drainage control. Kelley asked if it would be necessary to take additional right“Of—way in front or Otten Brothers. Gerhardson stated that the additional right-of-way required for this project was included in the commercial development of the Otten property. He said, "It will be necessary to obtain additional right-of-way from Otten Brothers east to the Orono Shopping Center." Cohen asked condemnation. if the acquisition would b?State Mabusth said, "That is correct. However, due to the fact that Orono's population exceeds 5,000, the City must share in the costs." Bellows asked if the City of Long Lake would share in the acquisition costs. Gerhardson replied, "The City of Long Lake will only participate in the cost of traffic signals." Kelley asked if the safety improvement plans have been approved by the Long Lake and Orono City Councils. Gerhardson replied, "The City Councils for Long Lake and Orono have given preliminary approval. However, neither Council nas given final approval." Hanson asked Rylander to explain more specifically the improvements planned for Brown Road North. Rylander replied, "The road will be re-aligned to bo straight across from an existing commercial driveway. It will - 2 - I !—- - -- - - - ^ j also be widened slightly." Mabu.jth clarified, "Ths intersection of Highway 12 is fairly wide now. The safety basically amount to a definition of lanes so where they should be in the intersection." North Brown and improvement will that people know Rylander stated that there will be two approach lanes, one for right turns, and one for left tuns and lef c/through. He added, "With the channe1ization, there will also be a left-turn lane from Highway 12." Gerhardson stated that North Brown would also come in at more of an angle than it doe:- now. Hanson stated that It may h’ n=»^essary to do some grade changes as well. Kelley referred to information contained in his packet regarding the position of two Metropolitan Council members on the upgrade of Highway 12. He read a portions of Jeanne Mabusth's memo which resulted from phone conversations she had with Carl Orin, Principal Planner, and Hatches Diaz, Transportation Manager. Both Orin and Diaz supported a "no-cuild" position and encouraged the City of Orono to stand by its Comprehensive Plan. Mabusth noted that the Metropolitan Council were on record as being opposed to Highway 212, which is in t:e process of being constructed. Bellows stated that the positions and information provided by Larry Dallam and Hatches Diaz are contradictory and confusing. She said, "I think the City ought to pursue the Highway 12 Corridor issue with the Metropolitan Council, and get them actively involved. However, I believe that their position is not going to have any impact on MHDOT's decisions." Cohen concurred. As a point of interest, Rylander stated that Larry Dallam, at one time, held the sa.me position that is now held b^ Hatches Diaz. Bellows asked Mabusth to elaborate on M,:. Dallam's statements about MNDJT realistically considering Highway 55 and county Koad b as alternatives. Mabusth replied, "I came right out and asked him. There has been much discussion at our meetings abo>it the fact that 1-394 stops at our border and because of that, existing Highway 12 would seem to be the li ely cnoice for MHDOT to make. I was told that 1-394 in the Metropolitan Transportation Plan goes to Highway 101. I asked him if the northern corridors are in fact being considered. Mr. Dallam told ma that those corridors are - 3 - b»2ing considered and there is no pre-conceivec aecisjon. Kj toiv: iTie that there is a current project involving an intersection on 494 that could be used to bring traffic to 3?4." (#5)DESIGNS OF EXISTING, UPGRADED ROADS Kelley suggested that it may be more boner iciai to have Rylander give his slide presentation, (item #5) on road design at this time. Rylander gave his slide presentation which focused on gjtisting corridors (freeways and expressways) were construci-e-i in a constrained areas. He showed a section of 1-94, heading east from 1-494/694 in Washington County heading toward VJisconsin. He stated that the right-of-way width is 300 feet, which is very wide and most preferable when adequate land is available. As a contrast he showed I-35E. in downtown St. Paul near the James J. Hil' House and the _h i Idren ’ Hospital. This ^design included four lanes (a parkway— 15 moh maximum speed), cO-foot high retaining walls, raised concrete median barriers, and a frontage road. The right-of-way for this road is 104 f2et, not including the frontage ro.id and walkways. Rylander noted that the left-hand shoulders of the road are more narrow than usual. He said, ’'There was a great numoer of design exceptions granted in this case. Tiiis does show that it is possible to have a four-lane road, with no interchanges, in a width of 110 feet. It is necessary to have additional right-of-way for access ramps. The next example of road design shown was TrunK Highw'.y 2:»2, which is an expressw*'. located in Brooklyn Park. Highway 252 connects Trunk Highv-.y 6.0 bridge and 1-694 and has a right-of-way width of 175 feet. The road design includes four lanes, shoulders, signalized intersections, and access control, which means there are no driveways. Tie recommended speed of this expressway i.s 55 mph for high speed movement of traffic. A portion of 1-394, west of Highway 110 wns shown next. This road is being constructed with three lanes :.n each direction, with the inside lane being designated as an express lane for carpools, buses, etc. The right-of-way for this design is 274 feet, including noise walls, two-way frontage roads on both sides, and a bike path. The right-of-way width does not include the extra footage required for access ramps. Kelley asked Rylander if he had a road design showing a one lane, two-way highway, much like existing H:.ghway 12. Rylander r'^plied, 'I did not include such a design in my slides because the projected traffic volumes for H .ghway 12 indicate that more lanes are needed." Kelley stated that it seems that someone has already jumped to the conclusion that the road will be four lanes. He said, "I am not sure that we need a four-lane road. I have not seen - 4 - docunentation that would support that need.” Rowlette stated that she had gathered information from a MNDOT meeting she attended. The information included projected traffic counts, and the type of road needed to address various volumes of traffic. ofRylander stated that once traffic counts reach a level approximately 20,000 on a one-lane, two-way highway, it is time to upgrade to a four-lane, or three-lane design. Cohen stated that in his opinion. Highway 65, which extends from Blaine to Cambridge, is a good highway for moving traffic. He said, "Although the median strips seem to be excessively wide, the road effectively handles a lot of traffic. I also think Highway 1S9 that extends from Elk River to Princeton and Milaca is a good road design." Cohen asked Rylander if he could project how wide the roadbed fo: Highway 65 may be. Rylander stated that both roads cited by Cohen are examples of expressways. He said, 'The typical width for a design such as Highway 65 is 60 feet from the inside edge of the travelled lanes in each direction. The minimum width is 54 feet. The reason for the width is to protect a vehicle that may leave the roadway and encroach into th* edian ditch. This minimizes the potential for head-on collisio. Cohen asked if a concrete barrier could be used, which would reduce the median width, but serve the same purpose. Rylander replied, "The median width can be reduced to 2 4 o.r 25 feet. A left shoulder would still be needed, along with a little bit of clearance to the barrier." Cohan askad if such a ro.id could be constructed within 115 to 120 feet of right-of-way. Rylander replied, "Yes, with the exception of intersections, where left turn lanes would need to be provided." Kelley stated tha^ Highway 7 night be an example of the road design to which Cohen i' <'onsidering. Rylander stated that .i.ghway 7 has a lot of accidents because there is not sufficient clearance room to the barrier. He stated that Old Highway 13, now Highway 169, has similar problems. Cohen asked what the e.cisting right-of-way is for Highway 12. Mabusth and Gerhardson stated that there is 100 feet of right-of-way in front of Otten Brothers. - 5 - Cohen asked if anyone knew tue e.cistin^ rignt*of-way for County Road 6, west of Highw-ny 101. Gerhardson replied, "The right-of-way is 6n feet. It may be more, up to 30 feet, in some placas due to dedications that occurred with recent subdivisions." Kelley asked how traffic counts are done. ,<ylander stated that traffic counts are taken in different “e said, "A counways, depending on what purpose the count has. would typically be taken every It minutes if the purpose is to find out whether or not a traffic light is needed. When a count is done for the purpose of highway design and traffic forcasting, it is usually done on an hourly basis Average, daily traffic volume counts may not be that useful because the p, oblems generally occur in the morning and afternoon rush hours. Traffic counts used to determine how long u left turn lane should be and the ta.ming of a traffic signal are based on peak periods." Kelley asked Rylander if, in his opinion, the ma^or problem fo:r Highway 12 is commuting traffic. Rylander replied, "Highway 12 does not only handle commuting but IS also a Region >il highway, with Stato—wide importance for farm-to-market traffic. It is an interstate highway from Wisconsin into the Dakotas aid carrier a higher percentage of truck and other types of through traffic. w^ien you add the commute of the p.m. peak nour to that normal through tra*"fic, in addition to local traffic, that causes the problem. Highway 12 as the extension of 1-394, :.s one of the most tjignificant farm—to—market and Regional highways in the entire Twin Cities/Metro system. If you look at a Regional map, you see that 1-35 serves the n«orth and south. 1-94 serves the east, but it angels to the northwest to serve St. Cloud and Fargo. The areas to the west aid southwest i^ really not served by an interstate. *' Kelley stated that there is Highway 1'39 to Mankato. Bellows add ad that Highways 212 and 7 ser.'e the south and southwest. Rylander said, "Those Highways serve those areas to some degree. The need tc serve tnose areas put some of the impetus on developing Highway 212." Kelley asked how miny other corridors, in addition to Highw.ay 212, will be necessary to serve the western commerce. P.vlander replied, "That is what the modeling and forecast proce.is considers. When the traffic volumes are developed, certain assumptions are made in regard to other roads that exist. It is that kind of modeling that is being done by Howard, Needles - 6 - i.,- and A:>sociates for Highway 12 Kelley said, "I cannot bolieve that with ecisting Hignway 55, and the future? Highway 212 third corridor." that tl .'ro 13 a ne^id for yet a Rylander said, "Highway 55 and H . ghway 12 are fairly close together in so.tie locations, but angle far apart in others. Highway 55 has the siT^e kind of capacity prcbier.s during peak periods as Highway 12 experiences. It is tiy understanding ♦-hat the City of Plymouth is proposing that some oi the at-giade traffic signals between 494 an5 Hamel, be replaced with raised interc^^naes." the look stated that the issue becomes one of finances and that ay 12 project could be 5 to j.5 years away. He said, "I ur the issue this way:There is lot o':traffic on Highway 12 during the entire day. I do not believe that we will see Highway 12 upgraded to a freeway. However, something has to be done to address the flow of traffic. We cannot say chat we want nothing to happen. We have to consider the best interests of Orono and its citizens. I do not bexieve that anyone is in favor of a Luce Line corridor, so tnat is eliminated." Rowlette asked why MNDOT would be considering the Luc? Line corridor after selling a piece of property that would access that corridor to the City of Wayzata. Kelley said, "I do not believe that one department knew what the other department was doim:." Cohen continued, "I believe w? need to define the term upgrade and determine wha^ we would like to see. I still thin that it would be logical for the City of Orono ana City of Lo , Lake to merge together." Kell ■’ agreed and stated that should be part of the Planning Commission's recommendation. Cohen said, "We need to look at upgrading the existing Highway 12 in the near future to address the congestion and that may be a step toward merging the two cities . l’le corridor should vgo up Hichvay 101, which is already four lanes, and down roijpt-y Road t which can easily be widened behind the H gh School. Truck traffic could be forced up to Highway 55." Kelley said. "When MNDOT installs a stop light at the intersection of Willow and Highway 12, it will slow traffic on Highway 12 even further. It ma-y force people to lack for alternatives. Highway 6 may come into play automaticaliy " Bellows stated that there are already s ral traffic ’-ghts on Highway 12 and was not certain that one more would dete’' people from taking Highway 1.2. - 7 - ‘“hhnittni'f ii Till. k'!: Hanson suggested that people will not take Highway 6 .n lj.eu ot Highway 12 unti' Highway 6, east ■)£ 101, becomes open. Cohen stated that it is unlikely commuter traffic will loop around Highway 12 to get the 1-394. Rowlette agreed and said, "The shortest distance between two points i3 a straight line. People will continue to use Highway 12 no matter what." is the consensus of the Pi.anning Commission that something needs to be done to existing Highway .2 to address the traffic congestion and safety problems. Kelley asked the members if they all agre*;d that there should be no corridor south of Highway 12. All Planning Commission members agreed that there should be ro highway corridor south of Highway 12. Kelley asked, "Do any of the Planning Commission members foresee a need for another east/west corridor to be constructed ir. Orono?" The consensus of the Planning Commission is that another east/west corridor should not be constructed in Orono, and existing roads should be utilized. Bellows stated that after seeing Long L^ke, she questions the level o: in working with them on this issue, can we possibly determine if it is that there will be any opportunity to .••sted in the City of ■n Orono will have 'At what level i of us to assume ather?" Kelley stated that the Planning Conmxsaion cannot act on the issue of merging wit** Long Lake, but can recommend that for Council's cot. ^derat ion. Rowlette said, "I do not think we should hinge any decision we ma.ke on the possibility that something may happen with Long Lake. There a.te Long L^.ke Council members that are on the committee responsible for all of the signs. Kelley asked the Planning Commission if they would agree to recommending that, at some point in the future, the City of Long Lake and Orono should be combined. The Planning Commission, with the exception ot; Jef-: Johnson, agreed that such a recommendation made good planning sense for the future of both communities. Johnson indicated that making such a recommendation may "open a can of worms". He said, "I think a recommendation such that may be construed by Long Lake citizens as being adversarial and a take-over." - 8 - S-V.: K-i;-: r'! :J-- i-i H. \y- V 1 l-r. inr '! •^.y' 1 • • 4- V ! •' ■ t •« > Kelley believed the opposite, and that making such a recommendation may send a positive message t:? Long Lake that Orono wants to work with them. Kelley said, "I think the City of Long Lake views us as trying to take over bec:.; p they do not know what our intentions are. I think they believe that Orono wants to wipe out downtown Long Lake and reconstruct it up on Highway 1.2. That is not my intention." Rowlette agreed that merging the cities together made good sense from a planning standpoint. However, she did not believe, realistically, that the City of Long Lake would approve. She said, "I was President of the Long Lake Chamber of Commerce for two years. The Chamber is very sr ill and it is sometimes difficult to accomplish everything we wanted to do. I had once made a recommendation to the Chamber tnat we consolidate with the Westonka Chamber of Commerce. They almost cut my head off at the thought that they would lose their identity of Long Lake. They did not care about the bi'snefits that would have resulted from consolidating. They probably would not care if we consolidated, as long as they remain known as the City of Long Lake." Bellows stated that the Planning Commission recommendation should be stated in such a manner so that it will not give the City of Long Lake the wrong impression. Kelley said, "Moving on. I think we need to state reasons to support our recommendation. I believe that our 1980 Comprehensive Plan provides the support documentation we need. It addresses environmental concerns as well as zoning issues. I am not in favor of rezoning districts, especially to a higher density than what now exists. I believe that locating the corridor somewhere in Orono other than Highway 12 will bring pressure for rezoning." Bellows stated that not many of the citizens that had attended th^ February 20, Public Hearing, favored County Road 6 as an alternative. She said, "I think it would be easier for the City to defend Highway 12 from a zoning standpoint than County Road 6." Cohen stated that h»s agreed with Bellows and Kelley to a certain extent, but that County Road 6 has more area for constructing a three or four-lane highway, than Highway 12. He said, "I drive that road daily and look at the stietch of road between Billy's Lighthouse and Willow Drive. Tne only way a widened roadbed can be constructed through that area, is to wipe out downtown Long Lake." Rowlette expressed concern about dividing the City with a major expressway or freeway. She cited an example involving a friend that resides in Wayzata. She said, "Beyond my concerns about dividing the Community, I am also looking into the future. Shouldn't wa, as Planning Commission members, look beyond the . 9 - r. • r- F:; fttv- H, A - • - • r - . T.;^' * i short-term future, into the long-term? If improvements are made to address traffic as it is now, don't we have to assume that more improvements will have to be made as traffic continues to increase? If you think about the long-term, it seems to me that a full-fledged freeway is inevitable. If the Planning Commission selects the existing corridor for short-term improvements, then that same corridor will become a freeway and will divide the Community. Mr. Maresh, at the February ,10th meeting indicated how dividing the Community world affect the School District and busing. I think we need to look au County Road 6." Cohen stai.ed that given the project schedule MNDOT has for upgrading a corridor, eight to ten years, it may be best to consider whatever improvements are needed for Highway 1.2 now, yet keep in mind what may need to be done in the long term. He said, ”By the time long-range improvements are needed, the Cities of Long Lake and Orono may be one. We first need to address the commuter pressure on Highway 12. The safety improvements are not scheduled to occur until 1993 or later." Kelley asked Rylander what he envisioned to be the next step foe Highway 12 in order to address the traffic and safety problems between North Brown Road and Oid Long Lake Road, and whose responsibility would it be to initiate further improvements. Gerhardson noted that the section of Highway 12 between Old Long Lake Road and North Brown are scheduled to begin once the Willow Drive/North Brown Road section is completed. He said, *'The initial Resolutions indicated all oJ Highway 12 in Long Lake were to receive safety improvements. MNDOT scheduled the Willow Qrive section first, and I believe that was due to Orono's push for a traffic signal at Willow." Kelley suggested that it m.?.y be best for the Planning Commission to make a short-term and long-term recommendation. Rowlette stated that whatever corridor is selected for short term improvements will more than likely be the selection for long term improvements. She said, "I would think that MNDOT would take all the right-of-way they would ne«!d for long-term improvements as part of the short-term project." Kelley asked, "If that .is the case, then wouldn't the scheduled safety improvements for Highway 12, preclude where the corridor will be located?" Rowlette replied, "Not necessarily." Johnson asked if the immediate safety improvements scheduled or Highway 12 would yield any additional traffic capacity. Rylander replied, "There will be a small increase in capacity by adding right and left—turn lanes. Traffic will flow - 10 - 1 ■> • I • ■ <“ :a little better." Jonnson stated that HNTB(???) -s doing additional studies and gathering more information on the issue. He asked Rylander if the more information about the western communities now served by Highway 12 would be included. Rylander replied, "Yes. HNTB will be attempting to better define the motorists that use the Highway. Where they are coming from and going to? This information is important in determining how those motorists affect peak traffic hours." Bellows asked how far west the study extended. Cohen an Hanson stated that they understood the study to extend just beyond the City of Delano. Johnson stated that due to the Regional, and farm-to-market aature of Highway 12, that the study would have to extend beyond Delano. Rylander stated that one of the reasons MNDOT’s perspective is different than the Met Council's is because the look at traffic from a Regional view; Met Council views traffic from a metropolitan commuter position. He added that if the Met Council had their way, they would have traffic everywhere metered in the way that is done on access ramps, because that would reduce the pressure for ex-urban sprawl into rural areas. They view the traffic signals on Highway 12 in the same light ramp meters. Traffic signals control the capacity." Rowlette stated that traffic on Highway 12 is a problem all day, not just at peak rush hour. Kelley agreed with Rowlette. He stated that the City of Orono has begun to look at the manner in which traffic flows on Highway 12, and how the road could be better utilized. He stated that a frontage road hau been considered along Highway 12 from North Brown to Willow to get traffic off of Highway 12 and bring it out at the stop right on Willow. Kelley added that the City of Long Lake needs to be encouraged to look at similar issues. Cohen reiterated that the immediate consideration is to address the existing traffic and safety problems. He said, "Taking into consideration MNDOT's budget and their priorities, shouldn't we take the existing corridor and upgrade it to a degree that addresses the present problems?" Kelley replied, "Yes, we should absolutely make that recommendation, and add that the City Council should try to work ae beet they can with the City of Long Lake." Rowlette asked, "Are you saying then that we recommend only an upgrade to Highway 12 and that we not discuss any kind of - 11 - ■V . E,r I. 1- fV. h-: p,-; L- p',Pv U' corridor?" Cohen replied, "I am saying that W3 need to look at immediate needs. Once that has been done, I would be willing to look at alternatives for the long run when funding is available." Kelley reminded Cohen of the need to corridors from the map as possible for the wishing to buy or sell homes in this area. remove as many sake of persons Cohen said, "I would take the position then, that the existing corridor shou.'.d be selected, but I am not totally opposed to County Road 6 as it comes from High 101." Johnson statad that he agrees with comments made at the February 20 Public Hearing which suggested that Highway 55 be used to address the Regional truck traffic, and that Highway 12 be upgraded to address the safety and congestion issues. Kelley agreed tha~ Highway 12 should be viewed as a corridor for serving local commuter traffic, and not the area west of Wilmar. He suggested that outstate traffic could be re-routed from Highway 12 onto Highway 5 5 at a point where the two corridors come fairly close together. The Planning Commission asHed Rylander to draw a north/south line on the map between Highway 12 and Highway 55, just past Highway 25 as it heads north to Buffalo. Rylander played "devil's advocate and said, "The objection you would get in response to such a proposal is that once you dump the commerce traffic onto Highway 55, there is not a good route. Highway 55 does not really connect with other freeways on the interstate system. In addition, Highway 55 is experiencing similar, or worse, capacity problems as Highway 12." Bellows asked if the capacity problems were east or west of 1-494. Rylander replied, "Both." Rowlette reiterated the unliklihood of getting traffic to go up to Highway 55 and then route back down to 1-394, rather than going straight on Highway 12. Kelley asked the Planning Commission if they agree that Highway 12 should be viewed as more of a metropolitan corridor. Kelley said, "My position is if we move the corridor from where it is currently, Orono will experience some real problems. I do not believe that I have enough documentation to make a recommendation about the number of lanes needed. I think we should leave it up to the p.rofessionals to develop the existing Highway 12 with safety standards first. I do not want a road with traffic moving at 55 mph with no stop lights. I envision a - 12 - ■ :r y Vif',. r;-r *■' W.m if 'i'‘ road with a speed of 45 mph and a few traffic lights." Hanson said, ”^s long as we are dealing with Reg onal and Interstate traffic, I believe that would be a conflict." Kelley and Bellows stated tha:: Highway 12 is not meant to carry Regional and interstate traffic. Rylander said, "I think the State will disagree with that. You may not wish Highway 12 to carry interstate traffic, but in fact it does, and is intended to do sc." Kelley stated that roads have been re-designated, such as County Road 18 being re-designated to Highw.ay 169. He suggested that perhaps Highway 55, from 1-494 to H_ghway 12 near Rockford, could be re-designated a; Highway 12. Rylander replied, "That is two separate issues in my opinion. One was a jurisdictional issue that County Road 18 was serving as a principle arterial and it is more appropriate that all arterial roads be under control of the State. In this case. Highway 55 and Highway 12 are both State Trunk Highways." Kelley asked, "Then how many major roads do we need going west?" Rowlette said, "Obviously we need more if Highways 12 and 55 are beyond their maximum capacity." Kelley suggested that the Planning Commission focus their recommendation on location, rather than size and asked how many members favored designating the existing corridor. Hanson, Bellows, Kelley, Moos, Johnson and Cohen recommended designating the existing corridor. Rowlette did not concur. The Planning Commission further recommended that the City of Orono work very closely with the City of Long Lake with regard to obtaining agreements and resolutions for upgrades and safety improvements on Highway 12 from North Brown Road to Old Highway 12. With respect to access points and speed, Kelley stated that he preferred not to leave those decisions to professionals. He said, "I am not in favor of a four-lane expressway with 55 mph speed limits. I am more in favor of something that is suitable for the character of Orono and Long Lake. That would probably include traffic lights and a maximum speed limit of 45 mph. I would like the road to remain two lanes, but I think that is unrealistic. Three lanes, with a reversible lane, may be appropriate." The other Planning Commission members indicated that it would be unrealistic to have 45 mph speed limit with a three lane - 13 - rII I configuration Cohen said, "I would like to recommend that the road be upgraded to safety standards now, including an upgrade of the road bed to address traffic congestion, with the idea that in the long run it will be four lanes as it exists just outside Orono in Wayzata." Rowlette said, "I cannot vote for the existing corridor. First of all it will eliminate downtown Long Lake. When the day comes, and I believe it will come, that the road becomes a freeway, it will divide Orono in half. I have problems with the school and busing issues. I cannot approve this corridor and look only at the present needs. I have look beyond to the far future." Cohen said, "I agree with what Candy is saying. However, I believe that the problems we will invite with rezoning and commercial development, should we choose County Road 6, will have a worse impact on the City.” Rowlette stated that upgrading Highway 12 to a freeway will mean t.he demise of many Long Lake businesses that would not recover if forced to relocate. She added that the freeway would also eliminate the Dumas Apple Orchard. She said, ‘‘There are a lot of peoples’ livelihoods, not just homes, at stake. I nave a problem with that. I do understand the problem with County Road 6." Kelley asked the Planning Commission whether they would like to make a recommendation to divert traffic off of Highway ^2 to Highway 55 at some point. Rowlette stated Highway 55 already has the same problems as Highway 12. Kelley said, "That may be true, however, we can at least include a statement to that effect i.r our recommendation.” Bellows asked whether recommending a specific maximum speed would provide a means of limiting the number of lanes and width of roadway. She said, "If we a recommend a four-lane road with a specified speed limi^ all MNDOT will read is that we are recommending a four-lan^road." Johnson said, "I think we should address safety and improved taffic capabilities.” Moos suggested recommending two lanes with turn lanes and other safety upgrades. Cohen, Rowlette, and Hanson stated that they could not vote for two lanes because it is unrealistic. - 14 - > It was the consensus of the Planning Commission that they make no recommendation as to number of lanes.Johnson suggested that no speed recommendation be made either. iy IV". I Cohen and Rowlette concurred.Rylander said, "Obviously, speed, number of lanes, access, are all related. There have been attempts made with other roads to restrict capacity by lowering speed. The slide of I-35E I yhowed you is an example that. It has a 15 mph speed designation and trucks are prohibited. The 45 nph speed limit has essentially been a joke because it is so unreasonable. The speed limit was essentially a political concession to the people living near the road who believed that the lower speed limit would be more cuiet and would discourage people from using the road. I would imagine that the expressway MNDOT would be considering would have a 55 mph design, much lik.i Highway 65 going north out of the Twin Cities. There would be four lanes and traffic signals. It will be impossible to hold traffic to 45 mph." Mabusth asked Rylander to points. address the issue of access Rylander said, "Access points are critical. It is necessary to reduce the number of access points and space them appropriately to provide what we call through band progression. The goal is to allow the mainline traffic to flow through the signals continuously, minimizing the number of stops, while allowing access for cross traffic." It was the consensus of the Planning Commission to make no speed or lane recommendation at this point to MNDOT, but have the record show that the issue was discussed. Rowlette said, "I would like to include in our recommendation the statement that we want the road to be less than a freeway or expressway. VJe are looking for something in the order of a boulevard or parkway." The Planning Commission agreed. Rylander stated that parkways and boulevards refer to low volume roads. He suggested that an expressway may be more appropriate and that is the same aa the road going through Blaine. The Planning Commission agreed to upgrading to a .■ninimum width expressway at t.he most, provided it has less median than Highway 65 in Blaine, much like Old Highway 12 that extended through Golden Valley. - 15 - yi,;: i a| r i I fslH- t. i; K 's'•r-f ■V. I I “ '! I I r * •' \ ' i] I i .- - - - - - - - ■— • #In summary, the Planning Commission agreed six to one to recommend the existing corridor. It was agreed seven to zero to recommend that it be upgraded to nothing more than a minimum width right-of-way expressway, with a concrete median barrier separating opposing lanes. The Planning Commission as a whole agreed that they do not want a freeway and prefer to have speeds not exceeding 45 mph. The Planning Commission further recommended that the safety improvement project scheduled for North Brown Road to Willow Drive be done as soon as possible. It is further recommended that the City of Orono do whatever it can to work .vith the C^ty of Long Lake on this issue of safety improvements from North Brown Road, east, as well as the long-'term plans for Highway 12. It is essential for the ComprehensiV'i; Plan to be upheld as much as possible, and that the concerns of the School Board and Metropolitan Council be considered. The Planning Commission recommended that MNDOT be asked to consider carefully the traffic counts and Rtigional needs in order to determine how much of an upgrade is needed, and that Highway 12 should not be the only alternative considered for addressing the Regional traffic flow and pressure from the west. Kelley requested that the Planning Commission be given the opportunity to review the recommendation in writing at the M arch 16, 1991 Planning Commission meeting before it goes to Council. ADJOURNMENT Kelley adjourned the meeting at 7:49 p.m. - 16 - r-4 r i|\ • ••• fc:.‘r k i’. Kj;: '. ' ■! a- Iv' . .*' . 'I CITY OP OROMO SPECIAL MEETING OF TEE PLAMNIIIG COMMISSION MEDMESDAT, FBBROARY 20, 1991 7;00 P.M. 1275 BROMi ROW) SOOTH - OOOHCIL (SAMBSS ATTENDANCE - PUBLIC INFORMATION TING - 1. 2. 3. Conunents of residents in attendance. Review of written statements of concerned residents. of issues to be addressed by Planning Commission and as defined at the February 6th worksession of the Planning Commission. • )'4 I IT - I ■V--:- ill" I r t? - V- i;-vf ^:: mi & ■■"•■■' V tv-imm-fp:WIrr;. li:-;: ■' i;-'- i«v 'm . h'.- i fee SPBCIAL IISSIOH CITY OP OROMO [BBTING OP THE PLAIIHING COI WORK SESSION PEBRUARY 27, 1991; 5:30 P.N. 1275 BROWN ROAD SOOTH • COUNCIL CHAMBERS ATTENDAMCB WORK SESSION - 1. 2. Adopt list of Policies & Goals - amend, additions. Review of safety improvements for Highway 12 scheduled for 1993 - Gary Rylander, Transportation Engineer of Bonestroo, Anderlik & Rosene. 3.Metropolitan Development Guide/Policy Plan - standards pertinent for this review. 4. Recommendation for location of upgraded Highway 12. 5* Recommendation for design of upgraded road - Gary Rylander: A) B) C) number of lanes, type and number of accesses, speed determination. 6.Recommendation for minimizing impact on City of Long Lake (if upgraded Highway involves existing Long Lake). 7. Concurrent with upgrade of Highway 12, recommendation for upgrade of other east/west arteries. 8. Other issues to be addressed by Planning Commission. 9. Approval of minutes of February 20, 1991 public information meeting. 10. Select Members of Commission responsible for presenting final recommendation to Council (March 11th or March 25th Council meetings). ADJOmi IT - I: ORONO PtAHNlllG COHMISSION TO CONSIDER HIGHNRY 12 CORRIDORThe Planning Commission will hold a public information meeting in the Council Chambers at 1275 South Brown Road on Hednesdayr February 20, 1991 at 7:00 p.m, for the purpose of hea'^ing the comments of the various citizens' committees formed In response to the potential impact of the Highway 12 corridor to be designated through the City of Orono. The Planning Commission welcomes other residents with an interest in this matter to participate at the meeting. Charles Kelley, Chairman of the Planning Commission, has asked that each group or committee assign an authorized representative to represent their interests and concerns at the public meeting because of the limited area available to the visiting public within the Orono Council Chambers. It would also be helpful to the Planning Commission if written statements are sent to the City offices a week before the hearing in order to assist the Planning Commission in the consideration of the concerns of all residents. Please send i^ritten comments to: City of Orono, P.O. Box 66, Crystal Bay, MN 55i^23, Attn: Jeanne Mabusth, Buildinj & Zoning Administrator. The Planning Commission will hold informal work sessions on Wednesday, February 6, 1991 and Wednesday, February 27, 1991 at 5i30 p.m. The purpose of the first work session will be for general discussion of the information prepared for this review and the defining of the issues to be addressed by the Planning Cosnission. The final work session will deal with the drafting of the formal recommendation of the Planning Commission for presentation to the Council at their March 12, 1991 meeting. Residents are advised to contact the City offices for any changes to the schedule set forth above. To be published the week of February 4, 1991. . - .-Q.A ?' ' & TOs Planning CoJtunission Chairman Kelley Orono Planning Commission Members City Administrator Bernhardson 12591.1 From: Jeanne A. Mabusth, Building & Zoning Administrator Date:January 25, 1991 Subject:Council Direction to the Planning Commission to Study and Make a Recommendation Regarding Corridor Selection/Process for I-394/U.S. Hwy 12 Listing of Exhibits - , ^ ^Exhibit A - Legal Notice - Schedul« of Planning Commission Meetings Exhibit B - Exhibit From City Administrator's Memos to Council for 9/10/90 and 11/13/90 Meetings Exhibit C - Comprehensive Packet From Council's Official Files on Highway 12 Task Force 2/88 to Present Presented in Chronological Order - Contents: 1. Correspondence City Administrator's Memos & Exhibits 10/6/88-10/13/90 Highway 12 Ad-Hoc Task Force Agenda & Exhibits Highway 12 Corridor Advisory Board Agendas 6 Exhibits 5. Agendas/Minutes Technical Policy & Citizens* Advisory Committees 6. Petitions From Private Citizens 7. Schedule of Activities/Hwy 12 Corridor Study 8. City/State Goals - Project Issues/ Concerns 9. Long Lake - Highway 12 Relocation Committee Minutes 10. Traffic Forecast - To Be Updated April *91 2. 3. 4. Staff has contacted the Chairman of the Planning Commission to determine a feasible schedule for 2 work sessions and a public hearing for input of concerned residents. We have acted without individual confirmation from each Planning Commission member because of the immediate need to publish a hearing notice if meetings are to commence in February. It is the goal of the Chairman to present a recommendation to the Council at their March Ilf 1991 meeting. Information packets will be delivered on Friday, January 2Sth. Schedule of Meetings: February 6, 1991 - 5:30 p.m. - Work Session February 20, 1991 - 7:00 p.m. - Public Hearing’ February 27, 1991 - 5:30 p.m. - Work Session Selected as public hearing date because Planning Commission Members had already confirmed attendance at zoning amendment meeting. Zoning amendment meeting will be rescheduled. ,1 fe- m y I i Highway 12 Corridor Selection Process January 25r 1991 Page 2 of 2 It is hoped that because of the importance of the assianment and time constraints of the final months of the Highway 12 Task Force review, that Members will adjust their schedules so that all seven members are present. Defining of Issues - At the special workshop meeting on January 23rd, Council failed to provide specific directions to the Planning Commission as to what issues were to be addressed now that the involved cities are into the last third of the two-plus year review process* Upon review of the materials, Planning Commission may wish to comment on the process so far and make recommendations to Council on the final phase of the process. Members may also consider the "Initial List of Potential Goals for Orono" (Exhibit B) and make amendments or additions. This staff member found the statements consistent with Council discussions at previous meeting but there was never specific discussion of this listing of goals (per minutes of September and November meetings). Members may wish to comment on defined corridors or rfid^signate others. In addition. Members may wish to add other physical features or unique uses on the most recent map from MnDot* Unfortunately, we cannot include a copy in your packets but the large scale map will be available at our meeting for consideration. Members are encouraged to review the information presented and get back to staff if you have any questions. If Members seek special resource persons at your meeting (i.e. Mark Bernhardson, City Administrator? John Gerhardson, Public Works Director? J. Diana Goetten, Councilmember? George Johnson, Eleanor Winston), plsase advise staff as soon as possible. ! r I'- tt- Tos Planning Commission Chairman Kelley Orono Planning Commission Members City Administrator Bernhardson 22191.3 Wxomt Jeanne A. Mabusth, Building & Zoning Administrator Oatos Subject: February 21, 1991 Highway 12 Study - Review of Policy/Goals & Issues to be Addressed by Planning Commission The following are policies/goals suggested by the four members in attendance at the work session meeting of the Planning Commission on February 6, 1991: 1. Overall goals and polices of the 1980 Community Management Plan are still appropriate and should be restated for these discussions. 2. The designation and/or new installation and/or upgrading of a corridor through the City will not result in the rezoning to commercial or industrial of abutting lands nor the expansion of existing commercial or industrial zones. No changes in current zoning shall be considered. 3. The City shall support the views of its residents but final determinations must be a comprehensive response to immediate and future transportation needs. 4. The upgrade of Highway 12 is necessary within the Orono/Long Lake area because of safety factors. 5. To encourage all levels of communication between the Councils, Planning Commissions(?) and citizens' groups of the cities of Long Lake and Orono. To encourage a forum for the exchange of ideas and concerns for the purpose of developing a mutual plan/agreement between both cities. 6. Adopt the following from a staff memo prepared for Council entitled "Initial list/potential goals for Orono”, as follows! A) effectively and safely handle traffic (not via a freeway): B) establish corridor to plan around; D) develop corridor as close to present as possible; B) limit residential impacts; P) protect the natural environment. C) minimize time length for property owners caused by uncertainty as to highway location; lififl -i'ti llAftii f V tv i' '*• II r h’-" i Highway 12 Study February 21, 1991 Page 2 of 3 Members will be able to amend or add others at your work session on February 27th. Wozlc Sheet for Diacnssion of Issues: 1. Location of highway; 2. Depending on location, type of road to be installed; A) lanes - number B) through congested area of Long Lake: Options: 1. Controlled lanes (3 lane highway, 2 lanes used during peak hours, one way) 2. West lane one way going west on existing corridor and a separate corridor installed south of Burlington railroad for one way east traffic. 3. Elevated or depressed roadway. 3. Access points: A) limited access, access at each existing crossroad, B) elevated or grade. 4. If upgrade of existing Highway 12 corridor is proposed, what methods or means shall be employed by the City of Orono to minimise impact on incorporated City of Long Lake? A) Immediate or future consolidation. B) *De*'annexatioo” of lands to Long Lake to compensate for loss of lands. C) Nonltary payments to offset tax base loses. D) Others. 5. Recosmiendation for upgrade of other east/west arteries to cover future needs based on traffic forecasts (not available for these considerations): A) B) C) D) B) Highway 55 - State County Road 6 - County County Road ll • County County Road 24 • County Others. WtiMiiaiyi mh: h. V • 1 Highway 12 Study February 21, 1991 Page 3 of 3 Members are asked to review the enclosed agenda for the work •ession and to get back to the Zoning staff if you wish other items to be included or proposed items to be removed from the agenda. Tot Planning Commission Chairman Kelley Orono Planning Commission Members City Administrator Bernhardson 22591.1 Jeanne A, Mabusth, Building 6 Zoning Administrator Dotot February 25, 1991 Subjectt Metropolitan Development Guide/Policy Plan & Other Related Information Conversation with Carl Ohrn, Principal Planner, Metropolitan Council - Mr. Ohrn is responsible for drafting the guides and policy plans for the Metropolitan Development Guide. He advises that the upgrade of Highway 12 to a four lane roadway would be Inconsistent with the development plans for the metropolitan cosaninity encouraging premature and uncontrolled development of rural areas rather than in the defined urba* ^reas. It is the intent of the Council to protect the rural/agricultural lands of the seven County community and to discourage premature developeent because of major roadway corridors to rural areas. If Highway 12 in its present configuration has safety problems, then it should be dealt with by creating turn lanes, traffic lights, etc. It is not the intent of the Metropolitan Council to encourage any major four lane upgrading cf Highway 12. There are other arteries providing transport from the western areas of the State to the downtown Minneapolis/St. Paul areas. It would be consistent with Metropolitan Council's guidelines to encourage innovative planning to handle the peak traffic congestion and to improve safety and encourages the City of Orono to continue supporting the position set forth in the 19S0 Comprehensive Plan. Nr. Ohm has stated that he would be happy to appear before the Planning Commission or Council or a joint meeting of the Planning Commission and Council to once again restate Metropolitan Council'** position on the upgrade of Highway 12 to a four lane corridor. iHiidli^ i.'- i. erMetropolitan Development Guide/Policy Plan & Other Related Information February 25, 1991 Page 2 of 2 Conversation with Larry Dallmanr Consultant for NnOot Highway 12 Project - I have asked Mr. Dallman to comment on Mr. Ohm's position concerning a four lane upgrade of Highway 12 and the fact that it would be in conflict with the goals and development guidelines for the seven County area. Mr. Dallman understood Mr. Ohm's positionr but advised that MnDot deals with the needs of a whole State. The thrust for the upgrade of the Highway 12 corridor came from the farming communities to the west and the need for those farm communities to get their crops to the inner City. It will be MnDot's responsibility to weigh and consider the directives of the Metropolitan Counci 1» the eeds of the local communities# and the far reaching western ommunities of the State. Mr. Dallman also was a little concerned that the Planning Commission of Orono has been asked to select a specific site location for the upgrade of Highway 12 corridor. He noted that the committees formed to review the Highway 12 matter were dealing with very broad# general alternatives for such a corridor and the need for an environmental impact study. Staff also asked Mr. Dallman to comment on the importance of that upgraded corridor connecting to 1-394 at the 494 intersection. Staff also noted that in the current MnDot transportation study# enclosed for your review# 1-394 is shown as far as Highway 101 in Wayzata. Re advised that other alternate routes such as Highway 6 and Highway 55 could connect to 1-394 via the intersections at 494 and that he was not aware that there was any contrived or pre planned program on the part of MnDot to upgrade 1-394 at its present location to connect with an upgraded Highway 12. Mr. Dallman asked me to contact Machus Diaz# Manager of the Transportation Division of the Metropolitan Council for additional comments concerning the need for an upgraded Highway 12 corridor. Staff has been unable to contact Mr. Diaz as of this writing and will report to you as to his comments on Wcidnesday. Staff has enclosed pertinent sections of the Transportation/Metropolitan Guide for Planning Commission's review and consideration. There is no specific discussion regarding Highway 12. The report deals with general guidelines for the Metropolitan highway system. Members may wish to discuss the information and use as supportive data for your final recommendation to the Council. r f. February 27, 1991 Conversation with Natchez Diaz, Transportation Manager, Metropolitan Council Mr. Diaz reaffirmed Mr. Ohm’s position that would discot ‘age the development of four-lane corridors to the rural area encouraging premature development of the agricultural areas of ^he state. He also advised that the Metropolitan Council has not been actively involved in these discussions regarding Highway 12 upgrade. He noted that even simple safety improvements such nn lan08 8nd pASsin^ l^nes would be difficult within the restricted areas of Long Lake although encouraged the safety improvements scheduled now for 1993. Be was asked to comment on the Metroplitan Council's position when four-lane Highway 212 was upgraded into the rural oreas. He noted that Metropolitan Council took the same position although once again was not actively involved in the discussions but clearly did not support the upgrade of the 212 corridor beyond the urban service areas. Iff, Diaz was also asked to comment about north and south routes sugggested by the Highway 12 review committees. He stated this was clearly a no-win situation as the upgrade of the existing corridor through Long Lake at four lanes would be a major impact on existing development and with a town the size of Long' Lake SMy result in the elimination of such a community. To go either south or north of the present corridor suggests major environsMntal concerns such as proximity to Lake Minnetonka, Long Lake, Luce Line, designated tributaries to be protected and wetland areas all involving extensive environmental impact statements, not to mention, the impact on the natural habitats of the various species of fauna in such a unique area. Mr. Diaz sympathized with our problems recognizing fully the Issues to be addressed but once again cautioned of the Immediate to provide a four-lane upgraded corridor through our cities. /C. # <«• -..r^ -n-—p* ^*'. ir*wrW-»^*— • •- r#^u~-•i *. ' ^ 3.* t. «* - .* r-^ *y ^;-ur-. r- .^.‘•. Rr» jjsfcif^Br*r.'»a^r«-» r .-•unr.- ' •• . r; ^ ^ t *1 l«i*WJ < . •r V4t.%« I -fciii.—• ■.. TT"> -cg t-tr— 'va^^SifcJissrT *1 u. 4960 BAjaid^ Road Hapre Plain, Minnesota 55359 w/c ’ -'■»■. '■ ■*■'. K’ fe>’“•'**■*'•■• *■""rr K? -*■ ■' » Hs» Jeanne Mabusth .:...Buiidiac-and«.2oninfi. Adain-Etratic-:. City of Crono P.O. Eos 66 r.rv«t.«l R«x*. Minnesota 53323 ¥-5- Dear Ms. Mabusth: » *'• :.*ritir.g in regard te-V'--'* _ kA** option to the prcpoeed Hi-y-12 south corridor I am a resident who lives close to the Luce Line resource ;.Lich ; ould ^ A •» a. 1 M trail Aiiil see be a great loss to the people ^ S i-. - c S., A ^ . A « I V% r\ c A r« as a nw>.«2 optioii. iff*- tA:' " * 1 i • '^r ^ h^ wmm: ► s! .!Cw '- V ■ At a tine when cur state is so-rdinr - MegaMall and otner over-eiaea orrice ouiicings i am in xa'-cr of preserving some of tne natural setf.ng we neea to en.ioy outdoor activities and the serenity of nature. as a populace we need to think about the cenefit and en.-.ovment o. a bike e valk, or ?? horsebpr.- ^ —^ Hnwr. *rr.: nnrt pis art exanple o what a great, amenity it is to our c o!r.r.ur., ty, 8ett-.n» keeping what oeans most tc t:s in l:.e ar... no^ trwVi.i*S AWX- whe St^LC Os O.u. a ..a^.- through our serene nei gsiborhood . acs‘’~‘~*“*' *■-^ ka««. tv. ♦ ^ r* ... • - -v. ■' ■. ' -w .^> J.W SfcJ-iO p-.'-y- We should utilize roFdwsys elr-ndy ir rvstenr® e« fir-t^anc* only choices since tbe> already nave beer, grantee ir.osw c. llip naeessary aaseaents ano therefore save tne taxpa>eis a griit-desl-ofi^ibney. - - - - -- ■ I I Ay ^ W« need to prevent destruction of ecre natural lanes. I tfbuld like to eee this project thought out IhoiouAi.*;. give high regard to our desire to preserve beauty of cur ecmmunltr. the natural Sincerely, I*at Olson mmm 4 i ■i Aia ii I'-'. ;V ■r-.: ,ii' :V . .! - h % S -r- ':' V r a-/' H.- ’-;: * ->?• ■■ 2/8/91 To: City of Orono/iiy ui wiwiiw ^ ^ Attention: Building and Zoning Administrator \99V The attached position reflects our family's viewpoint relative to the development of a freeway or expres&.^av through Orono. You will not see us at many meetings due to the time challenges we face as a two-career couple with young children • however please don't take our absence as an endorsement for MNDOT to proceed. We continue to appreciate your receptivity to the views of the community as you develop an overall Orono position on this difficult issue. Best Regards. Stephen and Linda Whitman 3620 Eileen Street Orono 55359 t- r-' ORONO CITIZENS CONCERNED FOR HIGHWAY 12We beUeve: ly through Orono is not acceptable. The- That the development of a Freeway or E.^ressway through ^____ __ resulting impact over time of increased traffic, development pressures, and environmental impact violates the Orono Comprehensive Plan adooted bv tniimpact violates the Orono Comprehensive Plan adopted by the City and the goals of the Metropolitan Council. — La addiUon, most Orono residento value the Lake and v 'al community setting and wish to retain tMs. We did not move to this area to “hurry up and get down town/ To maintain this we are willing to pay the price of a lower level of sendee and speed through Long Lake as long as safety concerns are dealt with. — That viable alternatives exist for “through" traffic from the west, su^h as^ighway 55. nerefere, we urge: ^ — Elected officials and 12 committees to uphold the Comprehensive Plan in cmnmimi^tin^ •Orono*B standards to MNI jOT and all Hwy 12 representatives as soon as possible. Orono’s Plan does not support development or transportation upgrades such as freeways or expressw*ays. *seo the following quotes from the Comprehensive Plan: THE BASIC GOAL OF THIS PLAN IS PRESERVATION: Preservation of our resources; preaervatioo cf ourmservadon of our resources; preaervauoo cf our distinct urban and rural Ufesh'les; preservation of individual initiative and responsibility.” . "Orono has two distinct personalities: the urbanized lakeshore and the rural woods and fields. The most significant resource, is of course, Lake Minnetonka with over 33% of its area and 40% of its shoreline in Orono....the rolling countryside is dotted with other lakes and m^nlands, creeks, woods and steep slopes...these ame.njties attract a type of resident vrhose desires arc far dinerent from those attracted to the more crowded lakeshore.” "Open space is to be cherished and protected.” To promote development in the city at densities consistent with environmental protection and the planned Uu use pattern. Tjrhanitabon will not be expanded into ffie existing rural areas. Orono’s Community Management Plan is s£ • P^owth plan and therefore the Urban Service Area will not be expanded into* th \ Rural Service Area. Urban services will naJ be expanded into the Rural Service Area. "Hard decisions have been made to limit the exter.sicn of burdensome urban services into rural areas. Enforcement of these policies as an interrelatoc package haj been censistenc and effective. Through it all, the average citizens have been soundly behind every such endeavor.” Tlie citj^e tnaeportation tystem must reinforce the land use plan....providing sufficient capacity hetween Orono's fesldential neighborhoods and the commercisd centers of Nsvarre and other lake municipe^tiea as well as the metroiwlitan area to the east of Orono. As a practical Blatter, this means little or no n^d for expansion of any highways or roads in the city in the lutu^....The planned rural densities do not require extensive public roadway systenxis nor can the rural densities support any type of mass transit system.” — TTie City of Orono to work with neighboring communities such as Long Lake to work towards the above goals. — TTie City of Orono to work with MNDOT to remove all non*viable corridors from the map that impact Orono as soon as possible. The present and potential "uncertainty" of putting lines on a map is intolerable since it negatively affects (and is affecting) property values and the ability for home and land owners to sell their property. ii'‘ y- P it’ [ ^1- n'- / Vi- 6^^ Jiic-U^-^vA^ / uJA U' l^\A-‘^' f z/- / £ -/. # J!/^<-£‘- // . 'H^. £.n- ■ ■ B¥jftiTfrfrt ■ ^ V ir r.» ^i- k r>. !■■^.•= !i RICHARD AMD AMELIA KROEGER 65 STUBBS BAY ROAD MAPLE PLAIN, MM 55?59-9671 612/476-6126 a93X February 13, 1991 City of Orono Highway 12 corridor Planning Commission P.O. Box 66 Crystal Bay, Minnesota 55323 Dear City Planners, ^t2S?ial negative impact of routing the Highway 12 corridor on ^rtions of the Luce Line Trail (South Bypass). We reside lust north of the proposed south Bypass and it is obvious ll MMonally TOUld pr.fer iajir traffic elsewhere. However our major interest is in preserving the Luce Line Trail (not ^:r‘^we"*«au/e “‘e planning co™is°/ion "carot^p^ase all th^ KiSi:ini'n,‘ex""ti%^"u\e“Yne Va^^^ Clearly contributes to the greater physical health and spiritual wellbeing of all those who use it. Thank you sincerely, y-sincerely, Richard and Amelia Kroeger'^ Printed on recycled paper ►*wr 7-. w'-te-::„ p^.ijear p,re.~».. Cui»'.<Ovi;.«.^v-.,FEB i 3 19Si a resident ot urono. I belie'.e nr.at ^.nether e? = r>oad corridor throuan Orono is •.innecessti'.r . . -"S - tiuve counev roads iS and o. as •-fsi i as munt-.-'' i-. •*»! in =c-!!« “creativs" alternatives and sarety anc *-io*^* •.!norove<oeo'-s or- these three routes, we sncuia oe aoie to nar.OiS tne prci^ct^c fra-fflc problems. There are many necative e sv ts tnaL mj'j.I-j come to our community it we allow a -freeway/e-oresswav throunh Orono or surroundino areas. 1. destructi uri of our rural rt«.»»»o5pne» e 2. adverse effects on the environinsnc • wet lartOa. - T r-'^'rV's, woon=' 5, pressures ror commercial ana laro ae\ ei o-1 3 contrary to our* curreni. SLandair.ja are bcmi . idea. th»t uoli Jq ,,eiu wi -T; the Lr t*.TTjL. jai .U the need for a freeway/expresswav. :‘v; 'A ■ • 2. m 1, encouraae throuah traffic rrom -.rse west ':= use highway 55 wnich is already beirc considered »-or upqradina areas of highway 12 could be mao* 3 or 4 lanes or add passing lanes highway 101 is due to be made “ 'anes aU tne way ' to hwy. 33 in 1995 4. county roads 19 and are oni. two ct =. -.uwoor or north-south routes that could neiD move cr arnc between hwys 12 ai*d 55 doee have the option to stop the continuation ot MhDot has stated many times that "no build" is a ultoioe or any of us. We have an obligation to prc.ide safe craveitMiMmwr waive - -- - - - - - -7 . . 1. I T ^llhrough Qrono, but that does not have to mear rast travel- c^4M"ihd manv of my neighbors moved out here ror me open spaces. r*•'^quiet. and the abUitv to enjov nature r iohy gut our doors. < iffItJrono's Comprehensive Plan, as adopted by ere -ity and the - -- - 1-1 -------g 4. h ri-1 ur^wnw H VeWlflHr W 1 wm V ^ , w..- w.-—,------------ r A, "rtetropolitan Council, also believes in the importance of these iffithings. A no freeway/expressway option is available to us. I . :_______________ _____ 4... -v ^ r% r% —m. |-V r» d C* I»|^ V S fin lAlh ^^uld like to encourage you to take a stano cr preserving what m h^ym by stopping 394. .. ■f .9. ■ m y\rv^' - 1 - . TZ _ _■ * r * .1* February 15. 1991 Dear Members of the Orono Planning Commission: —p£3 % 5 1931 Our family would like to express our concern about the purposed four-lane East West freeway-highway»expressway»corridor which MNDOT Is earnestly proposing for placement in one of several locations through Orono. As residents of Orono we have been down this familiar road before - two years ago when Highway 116 was scheduled for future construction, starting north of Medina and continuing on down through Orono spoiling the environment, bringing more traffic, and reducing the value of our property. Now, here we are again, faced with the possibility of more asphalt disrupting the environment, encouraging heavy trucks belching their foul smells into the air, encouraging more cars to use our backyards and pathways as their thoroughfare to points East and West, leaving in their wake dead wildlife and beer cans, paper trash, and smoldering cigarette butts all thrown carelessly from their speeding vehicles. Therefore, once again we are coming forth to assert that we are NOT supportive in any way of these large roads which provide for fast moving traffic to speed through our primarily residential and rural community. Yes, we know that Long Lake has commerce, but it is not exactly the "Turners’ Crossroads" (nor would we ever wish it to become so) of the Orono, Long Lake and Medina communities. Although we are ^n support of having Highway 12 upgraded so as to provide safer travel throughout the community, we in NO way want to see that highway become a four-lane highway. We understand the curbing and limited tum-oflSi are planned for the part of 12 which runs through Long Lake, as well as a much needed stoplight at Willow Road. These seem to be reasonable and limited improvements. Perhaps a metering system could be installed to be used at the heaviest times of travel. This method is employed in many instances throughout the country (in '*.vwns much more densely populated than ours) and seems to be very successful. ermore, we are not at all supportive of putting such a highway anywhere in Orono. We believe that building an entirely “new” road is not only an environmental and ecological disaster, disrupting, uprooting and maiming much of our fragile natural environment, but it is fiscally unsound when there is already a four-lane highway close to the north of us, namely Highway 55. Sometimes it becomes necessary to say "no" to projects - and the greed which often drives them - and instead to look at all the creative and alternative ways I, r that traffic can be moved around and about the area in question, while diverting through traffic to other more appropriate roadways whose contiguous environs have already felt the major impact of this kind of highway in the environment. Not incidentally, we feel the need to draw your attention to the fact that putting a traffic corridor of this magnitude any place in Orono will devalue all the rural residential property on which our homes are built. Many of us. ourselves included, came to this area NOT because we could move through it a breakneck speed on our way to somewhere else, but rather because we enjoyed the quiet and still relatively unpolluted environment that it provided. We do not wish our tax dollars to be spent destroying this quality of life just because some developers wants some people to be able to make a faster trip to Minneapolis. If they truly need that kind of metropolitan access, then perhaps they should consider moving closer to the city. Our family is one of the many that is quite content to move more slowly through our community along our "less efficient" roads. If we continually pursue policies which take what little undeveloped land and open space is left and crisscross it with slabs of concrete, we will soon be left with nothing but sprawling suburbs, with sidewalks and roads choking all of the natural environment that we once enjoyed - not unlike the spoilage that is seen from Napa Valley, California spreading south at least 150 miles to Monterey, miles and miles of cities and towns , no place for trees, animals and flowers. There the only green is the "Center Island Shrubs" which half-hides the traffic headed in the opposite direction. Will Minnesota look like this? You laugh! Nervously we hope. So did Californians when the firsLpear orchards were destroyed to make room for the first intersUte. Once such a roadway is built it becomes more and more difficult to say "no"to the next one, and the next one. That is why it is so important for us to say "NO" and to do so NOW, so that before the land has been destroyed we have some choices as to how we route the traffic in ways that will be minimally disrupUve to the environment as it is now, recognising that to do so takes courage, and also the belief that the long term solution can be influenced by what is decided now. We urge you to consider carefully our opinions and to recommend to Orono Council that it continue to uphold the preservation standards as set forth in the Orono Preservation Plan which statff that ’* open space is to be cherished and protected." If we do not take care of oar environment now, will there be anything lef|,of it for future gen ons to care for and eqjoy?Yours sincerely "Call Hanu & whjbarton P.O. Box d7. Crystal Bay, MN 55323 2195 French Lake Road, Orono F' lcm&v\c\x 65556 ■,r Ple^L^^'fcfCUf ^ -p..MJL4^ S>*c»<ui U.ctyuM<H %T- ^u,^ic4ji4teJ2cf '-^0Lct4^^ ^,A-CL-<LeJ (ikM^. /le^M^P') * * • * ' V »•/- *f •' r-‘Ll- ** -fl-J mr *» February 13,1991 ^ ^ Ik- PlanniriC} Commission: My iriencts and farruiy feel that the oest way to expand Hidh'/vay 12 through Long Lake wifithe least amount of property' loss, and business loss to Long Lakes newshopping ceriter e-businesses is to put Eastbound traffic over the B.N. Railroad tracks as an elevated road starting w^st of Long Lake and entering Highway 12 where the trad: is r(osc»<:;r to Highway ' 2 lusr east of town The Westbound la ne could stay in the original position to help all businesses and property owners Most of the railroad traffic doesn't come through Long Lake anyway. Maybe trackage can be purchased without an elevated road. Sincerely. *r , -t - Robert Joan Suess 2S90 Watertown Road Lorid Lake, MN 55356 19 year residents of Orono faai ilhimn ------- m . v4 a£_»- e (Vs ‘T‘7l)4. ^ - Mr. and*' Dear Sir, I am a concerned citizen of Hwy 12 (expansion). ^ ® 1991 would like to state my thoughts and opinions on the subject and I will try and remain unemotional on what I think will turn out to be a real "dog fight". I read with great interest the article you ran in your Dec. 12 issue that expressed the thoughts of the Mayor of Wayzata and some council members and I couldn't agree with them more. They raised perfectly legitimate questions that need to be addressed promptly by MNDOT, and by that, I mean now. Hay in using patronizing remarks like "general areas", "potential corridors" is doing nothing to help resolve Important issues concerning the final selection of a corridor. I don't call black lines affecting two private golf courses, or my street, Co. Rd. 6 "general areas". They are specifically drawn lines that affect the quality of life of hundreds of landowners. The map was presented at an early Dec. meeting at Orono H. S.--and I mean to tell you the lines are threatening. They not only affect my property and the property of countless others, i^t those lines are drawn through wet-lands and marshes and^one corridor would. destroy the last remaining maple-tree forest_in Minnesota— the Woiesfeld Woods, this impacts the environment in the most negative way~po^ible and once the damage is done is permanently irretrievable. But now I would like to address some further statements made by Mr. Hay. "If all communities could agree to one route—then they'd (MNDOT) say yes". Well, Mr. Hay—I'll bet if you went around to the citizens of Orono, Long Lake, Medina, and Wayzata the majority of them would resoundingly say to you—"We don't want a four lane Hwy through one inch of our land"--and furthermore , Mr. Hay, you could ( and should) put to £4vote the desired route ’ you would come up with the only logical route so far suggested—and that is the route going north of 494 to Hwy 55, therefore completely by-passing your routes that threaten our quality of life—a quality of life we want to preserve and because of that we will do all we can to prevent MNDOT from ruining our pastoral countryside. Dragging out the decision process does nothing to help people who have houses to sell to say nothing of the threat of a four-lane hwy decreasing property values for as long as the decision process takes. Ten to fifteen years is unacceptable for me to be "bangin' in the wind" while MNDOT fiddles and fools and does meaningless car-counting studies. For Mr. Hay to tell me it is "too early to worry", when a big black line on a map runs through my frcnt yard is one of the most naive and patronizing statements I've ever heard. Let us not forget that it is the business of MNDOT to build roads,which create jobs—and therefore it is not in their best interest to take the path of least resistance or expense, which would be Hwy 55— a road already in place. I * \ » . r IV r if- k. ft- ■ j-^v •V I - K- ;'/-f •, don't honestly think MNDOT is thinking of "Joe citizen", but ®i^e perhaps thinking of how much fatter their own pockets are going to get. MNDOT go away and leave us alone. We don't want your Hwyl iJSe-:.,,& Sincerely, Sally M. Hauser 1480 Co. Rd. 6 Long Lake, Mn. Sisn;-. I Feb. 14,1991 Deer Planning Commission Members, CHYCr ]i30^! Iamvei7MNDOT t» •« 7*J A A* As a concerned citizen who moved to Orono because of such things as: low density, beau^ul rolling hills and wooded areas, the small town feeling, rather than the suburban atoospherc and Minnetonka • I cherish what we have and urge you to help us preserve this. I believe a fteew^expressway through oommunity lers encourage them move to one of those communities. We have every right to be with our style m development and to fight to keep it. Having read through the Comprehensive Plan, especiaUy parts that focused on the character of Orono and the dtyVtransportation plan, it seems quite evident that we have the ammunition ftwi KaoMtig we need to present alternatives to a Freeway/Expressway, but NOT allow it to cut throu^ our community. I ^ree wholeheartedly with our pto which stress^tlg necessity ofjiresenring with thi> more populated areas of Orono and surroun^ng commumties. Thou^ this is a difficult challenge for Orono, we have faced such challenges before ai^ tlmugh perseverance our delegates convmced the Metropolitan Cowcil that Orono should maintain a rural nature, with wtininml sewering and low density, outside the MUSA line. It is agnm, for us to take our strong, often unpopulv stand (^th other ronununities). For the sake of our environment. Lake Minnetonka our cnilijdren and the ffiture of Orono and surrounding coi I believe the majority of Orono citizens would like to know how we can help support you and our Council in us on the right track. Orono has been a respected leader. It you and our otiber elected ■^^ppoint^ oflSaals stand strong and work hard to ^d ’‘creative’’ solutions, we win continue to be a respected leader for years to come. Say NO to a Freeway/Ezpressway and say YES to creative alternatives for long term solutions. Let’s try to control progress rather than let progress control us. Thank you for the time and energy you give to maintain and preserve our community. Sincerely, iciuf -!:■(. Tlaa 9680 Eileen St Orono, BIN 66359 476-8804 I have attached a brief su^estion of a few of the Creative Alternatives to a Freeway. I Alternatives for traffic flow and movement Ssissrs few euggestions foU< a low. A. Route “through* traffic from the west on hwy. 55 (new Delano) which is alrwdy bgng considered for hwy upgrades. It is already an industrial/commencal road and has wide ri^t of way. B. County ^ 6 current^ has light to moderate traffic, could be used more for East-West. probably without upgradM. C, Safoty flow inmrovements should be made on current Hwy through Long Lake a^ west, ««"g such things as passing lanes, 3-4 lanes where possible, slower speed limits and anouier liid^t or two as necessary. D. Tliree roads already service east-west traffic (6,15 a^ 12). .. If there were another one it would make Orono a transportation corridor rather thw the beautiM area it is. It would divide our school district and our town. We already give many options to drivers going east-west and north-south. I II iliiilliMfiMfrii (liiilkliriihiiiiir I' m I nnt !■ ■'J ORCNO CITIZENS CONCERNED FOR HIGHWAY 12 We believe: Citv and the aoals - In to p»v t ho nrice of a lower level of service and s i through Long Lake as long a* safety concerns are dealt with. - That viable alternatives exist for “through" traffic from u ^est, such as Highway 55 and Highway 7. Therefore, we urge: ' tivet M fv«nn ’« Plan does not support development or transportation Uj. ^..ades such as gU:S?^-e^»waW^t£e Comprehenstve Plan:%J9 Ua C*^re300We*/o* ^ sod mr.1 lifestyle,; preeen,.ti.n efindMud initiative and responsibility.”initiative and responsiniucy. . r^MihiUtv for careful protection of t» s general resowce as d OnM. ..Lako Minnetonka is “pendent on mwrsnea^ Wata«l»?d*s surface runoflf flows as does Orono...5 *X)p0n ipftC6 is to b6 cherished and protected T» |rrr--»- development to the city et deneitiee consistent with environmental protecUon end the plenlAIalld use pattam *uw ?5s»i!ri!BaWvirsM uTDmn sorvico wiu uiu ^ .—w —-------- aJeSge rfSins Uve Ken soundly behind every such endeavor. - Tha City of Orono to work with neighboring commumties such as Long Lake tu work towi tha abova goals. - Hia City of Orono to work with MNT JT to remove all non*^able comdors^m Ae m mennAfsfvvflluea and the abilitv for home and land owners to sell their propertye P'' M6mb6rs of the Orono Pldnning Commission. The attached expresses our interest in diverting Highway 12 away from a course through Orono. We appreciate your efforts in this regard. Sincerely, Charles L. and Pamela F. Schroeder 1925 West Farm Road And there was no story.And in this case, that ’s good.dale target.)The program is being billed as date the next bully you meet. m !□ Letters from readers They favor H^way 55 option I-Omr OroAO and Long oeithbon: 1 V Many of us are becoming in> creaiungiy aware or the heightened activity surrounding the Highway 12 decision. Very soon MNDOT and its hired consultant will make a decision which will affect our community forever in dte most sig- nificant way. There are several interesting is- tuek an d beta involved in this case. .Tbq^are: ...... . ./J) llw'origii^ iii«eius;ror a ' fireewiqr aeans tflavgcome from 1he'‘-f0od tlOnr ur WilTihar. Sevenl years ago a group con vinced itself and others (apparent- including our recent former Governor) that a faster highway link was necessary between Willmar and Minneapolis. 2) Increased growih in Orono has led to the presunqjtion that we need a fiteeway to traverse the commu te in two to three minutes less time than it now takes. 3) The north/south Orono schism. This issue has divided the community along these lines. 4) The Long Lake/Orono bank. Quite naturally. Long Lake wishes to retain its identity and itt uu base so It is opposed to a freeway through the town. 5) Lany Dallam, the MNDOT- hired consultant who is prenimably paid to be impartial and weigh all the fKtt. seems to exhibit a dis tressing predilection toward certain routes even before all the facts are in. 6) The Orono ComprehensiveNim Plan as an expresskN) or the will of thr peopk, i.e. the preservation of Orono as a rural environment. ONKA RVICE ih/ile/%n CiPA —- Where might this jumble of facts and issues 1^? To me. and many others in Orono and Long Lake, it leads simply enough to Uk follow ing: The Highway S5 option needs closer consideration and ultimate approval. Why? 1) If you’re driving from Willmar. you don't care it you go along 55 or a new freeway through Orono and Long Lake. You're not Slopping anyway. We want to ac commodate the folks from W-illmar: but really ... a new freeway? • « 2) If you live in Delano or Ma ple Plainoulu would prefer to zip up north one or two miles to con nect to a fast 55 and then go down 494 to 394 or stay on 55, rather than have a freeway through yo>ir town. As. I understand, most of the developmM in Orono will proba bly occur in the north (not to men tion development in Medina) this option makes sense. For everyone else, it will continue to take two or three minutes longer in order to preserve the d sracter of Orono and Long Lake. 3 A 4) The 55 (Mon solves the Lornorth/south and Long Lake vs Orono problem; uctionalism turns to unity. 5) 1 don’t know why Larry doesn’t seem to like thi.« *^'>0 simple perhaps. 6) The 55 option is the only one truly consistent with the Oronn Comprehensive Plan. I have spent a not inconsequen tial amount of time talking with city planners, planning commission members and the like in thc southem suburbs. One inescapable fact comes through: Freeways mean big development and big de velopment means things which we all moved here to avoid. The 55 option is not perfect. There will be those who say it doesn’t solve Orono or Long Lake's traffic probkms. We are suggesting we uke a much cluser look, especially as now there could be four ways to get to Minneapolis: existing, perhaps im- Book drawine proved. Highway 12; County Road 6 to 55 or 494; Highway 15. and tlw new *'WiImar Express" along We recommend that we all take a moment to think about what a freeway will mean to Orono and Long Lake over a 10-year periixl. If you think wc can avoid what has happened in seme of the southern suburbs, you arc kidding yourself. If you agree, call the people you elected, your mayor and council- persons, and instruct them to push MNDOT and the Metropolitan Council for thc Highway 55 option as the best solution. They’ril wail ing for your calls. Charles and Pamela Schroeder, Orono, Mn. Fabt L' i.-'5- % tboo ctKd[e -WTK? WJrmeSO'Zd 55556 '•oe&-ti*<Le t£E^ p^ jC_ _______ __ tC£>t ^C4M^ (^aZ«^ i I . ^'CO-£c^ kA^<4je^ ^ tiAM^ > vc.d.^1^ ri;; Ik: ^f^c--€cAAAcejSj^ '"^A'^cLA^ ^ i:^- .h ^k\t.. ;>;• V'-;- %% Xy- V. • ■ - i:-.' h.t ? t:‘ i t jjy.;. ^4 • k9 i Highway from •*vt :iV ■' *' K'■'fm 1^94 Is ths most oxponsivo projoct o# Its kind— •nd ths most dostruotivo. s Y ■ R I 0 J. w I I N O PaTTI SOSKIN opened her Golden Valley restaurant in October 1989 to rave reviews and within weeks had attracted a devoted clientele —a small, devoted clientele. To increase the number of people who might venture onto Interstate 594 to sample her fare in tne Colonnade building, Soskin began advertising on bdlboards. Ust summer, she rented one on the highway near downtown Minneapolis. "Find Patti $. it implored. But it was too Uie. One month after the billboard went up. on August 6, Patti s closed. Althouih ffiMurant fatalities are common. Soskin attr.buiabl* to the construction. Even lo. DonsW A"- haflio doubt that her resuurant's d#m..e had an un- ken>. a Trammell C, ow partner, wys the common cause. "W# want out of bosmau bacauie of and the perception oTlIfarti • Jfi an ■h. h.»w.,. - ,.h. -nopte .^.n... pg.lliv -----Uphill battle to get peopie out there.'’ he says. The Lincoln Del, at the louihwest comer of the m- in downtown .Minneapolis, the conversion of U.S Highway 12 from a four-lane, ilow-moving eommer Motel, the Del's ne*i door neighbof. and the Holiday Inn m St. Louii Park, located near 'lie I6V interchange . t ____ ___L.... 'T'K* .trttchmt (nrni lni...MK w downwwn Mmwmi, “’"•'“"/"'flj'1., • mith U«u«li «1 «Mblilh.d bu.«M» diw.ict, noM nit l»v« ltn»u»h«l on th. „«Wlr rt. b«.«n .OM bi,h«,. 1» .nd M« win«. .nd dSi!r?llSI*S.ISt'I2^ or™.. ^ pjii ;r-«J37.Sir5r„;;r way and surveys for the Minnesota Oepeitment of property probably approichei a 50 percent re uc TienipofUtionfMnDOT). in value. THE TV.,NWE,T Ch..b., or Comnorc. .nd .... SoHnn'. loin»r tandtoid. Tt.n.m.11 C,o. Comotn,. l.r«.t ?M »'l wkinl lo.________ .k... kutidina III counter the perception that |V4 n a paraing We call It War Zone II." says Sam Thorpe, owner of Thorpe Broi. Commercial Real Estate, which hai a# . AAflF %gf ___link. 0^4 IM Cf 1 Pjfk. Sodttn's former landlord. Trammell Crow Company, larger ouimeis., n.v. ^ . » now trying to deed the Colonnade office buildini m counter the perception that JW a parking Golden Valley beck to the lender, an action not totally crowded with heavy earth moving^ri_____' r ..f 1 \\ ,er-ref,nf t»ireffwfif*rafCoanr>a»TFn«-roB<i misnfsou lot We :y ■s -io •I V / -• -w ?rin 1^ ■■ • ■■'■■- . 'r r^:u-.i<\ -'r4 OlT“V/^^. ^ *1. *' __ •• I • •• - X 79 •*? - .-■=^'t:>'iij:.. i ‘I’'■■■ .1 f r." '*> I V'** vv'*^ ,\ ^ 1 ^ r — ---------------------------------- -p»-^ ■ .—^>^ ■ — M •‘“'VT^’’'"''" •T» -•• •v,.yr , • ■' . •. ^ ^ • ..* .^ ; - - ^ *•* S ‘‘->- -p^-. • • .V.IJ J"f • « J- -Jci • ; . >5, _—a jg^ mi'- ^ : r; " < ■. - . v<.'.*1. ••*»■**• »• 4*'^ -•' ,.»^ ^ Si« r.Cirfl(on m vu-PUih. f«u.’ Kl«i »rr> l‘u.*'» rut^ui liWlilliilliiiiiihiiWtfT^ ctwmWf tfid Mh«n cempUHicd tP tH« Thi >#. win. ■••tapfMtpIffcomthtStFtttl hpi mymtd to prMOMtmction^u 0. Z^-.'.J-rS-.wnhw-w !!*’•*”''*’^iltrSTwrwIkJwtvvT^m]»gnmnifiuii iirnTffi U m no lonpof tn* umc topo- wm. •• K fpmmuitr. ic »vsid the «rtt. ent»«thr.vmc *tnp k Mp moHort. Th« ftii wtrt puU«d « etniply pspulaitd ind hMviiy trivtita IXX i^‘n IW6. tft«r tne .r.i.: no. . t= rovt w 0 ® poepit btiwitn the suburbs end down- •o<*rr. .V:r.n«4ps!:sii ;u:ci:ir «* poif.sie •nsp tndt nu own eievetco or »o»er#c It numerous locitisns. so buimeiiei tnet were etsiiy viubie tne rote ere no* pemsU> CT totsl.> c:sc-r#s iS»> f^m numefoui crcit trreeti h«t seen re- pieced D» e fe* cjwonc miercnenies !"*!.fcf ie*?^esuii^rnei erect mucr.eie ; I I I 1 r I, /p’ r' '. X ;••,;■ % Oitr Ir PI: INNOVATIVE MICROGRAPHICS DUE TO THE POOR CONDITION OF THE PRECEEDING DOCUMENT VI/E CANNOT PRODUCE AN ACCEPTABLE MICROFILM IMAGE. ' ff||fc8|iWtL:iCavA^ ,. --------Ji T mfleawsy. •Th« whol# roid ii comg through • tmuihen.'* m* \Vhtin«y Peyton, a retail broker with Coldwelt Banker Commercial Croup, “People uied to drive aleng High way 12 al 35 or <5 milei per houi. Now theycan^SS." Paul Klodt if one of the lords along 394 fits holdings include the Sheraton Park Place hotel; two office Vuildings west of the hotel; a small retail eenter. Park Plaxa. in front of the hotel; and the land under TCI Friday ’s, which is lust weit of the Cooper theaters at 5875 Wayaata Boulevard ('.Vaytata Boulevard being the rome at 394), and Fuddrueaers, 6445 Wayuta. The state has taken some land from each of those properitcs. in* duding SO parking spaces from the hotel. Aceeit to Klodfs property has been changed more times than he can count, and it wlD be permanently altered when comtruetion it completed. Much of his property, including the ho tel and retail center, will no longer be visi ble from many parts of the new road, which will be about 22 feet lower than the eld road. When the retaining walls went up. Klodl'i tenants began moving out of his retail eenter. The hotel hat taken the biggest hit from the eonatfuction. Kiodt says. Occupancy and avenge rates are down, as is business from meetings and restaurant/bor pa trons. “The market it soft and then are plenty of choicM. to why would temeene want to put up with the hassle of con- atn ictton,“ ICIodt asks. To make up for the loai of parking ipaca. he will have tobuiid a arnaU rampalonpide the hotel. Klodt stopped mabng mortpge pay- nitnta and nffertd in turn the hotel back ta the lattdcr. Traveler ’s Insurance. It choaa to renegetiaic the terms instead. “Thia it goinc to coat me mllliont and mil- over five yean." Klodt aayt. Darwin DeRoaier. one of tht former paitnif t In the Ambaasador Motel, layi aeeupeney at hi# property ilid steadily Nm 46 paicont in 1914 to 49 paicani in •arly 1990 aa contiruetKm moved clatsr. “Tlig imI kick came in early I9III, when the state took some of our frontage and changed our access.” DeRositr says. In 1989. Norwesi began forecloiing on the property. It is now suing DeResier and his seven partners for $1.2 million in guarantees. Klodt and Norweit are luit two of a number of property ownen who are try ing 10 recover damages from the state. ’Thorpe has an unsettled condemnation case, as do .MEPC American Properties. Prudential Insurance, Jim Lupient. Woodhrioge Properties. Taco Bell, and doaens of others. Each has rtceived a so- benng introduction to what the state con siders to be “compeniabl# damages" for taking a piece of Imd. "The state,” says Klodt. "has the most ridiculous laws for compensation.” When the state takes a full parcel, it must pav the owner the fair market value, a price that would have been acceptable to both a willing buyer and a willing seller. In a partial taking, the state might also be liable for severance damages or damages to the remaining parcel. State statute says that for any elimination of esislmg ac cess, air. view, light, or other compensable property rights, the ouvner shall be com pensated for the loss by purchase or condemnation.” That sounds simple enough, but the state, using court precedent, applies a strict interpretation of that atatute. For example, the state maintains that there ’s a difference between having a view and be ing seen. While the lou of a scenic view might hurt a property's market value, visi bility from the highway is not something to which busincsies are entitled, says Sherry Cnaler, special asaistant attonsey general. ’’The right to be seen from the highway ti-liet on the assumption that you have a right to a constant flow of trsf- fic,” shaeiplains. "Obviously, it would be unreasonable to espeet the state to guar antee thai.” Brad Cunn. an attorney representing a number of landlords along 394, believes the state ’s position is unreasonable. "Restaurants and car dealerships, for esamplc, depend on their identity and prominence for business,” Conn lavi. "When they lose that, they lose business." Even Leland Frsnkman. a land-use at torney who hat served at a court-ap pointed commissioner to determine tak ing awards. thinks lost of visibility should be a compensable nem. Temporary lots or change of access, even if temporary means one year or more, it not compensable either. Ensler says. Permanent change of access might be compenroble. but only if the new ae- ccti If deemed no; reasonable or suitable in lieht of the property ’s use. In other worils, she says, 'change of access for a fast-food restaurant would probably be compensable, but it wouldn't be for an office building." Most significantly, in all of these eases a property owner mutt prove that the value of his or her remaining property has de clined at a result of the partial taking, changt m access, or loss of view. Tne catch* "It hat to ba a decline in the market value of the property, not the owner ’s in come stream." Ensler says. So Thorpe Bros., which has had 18.000 SQuarc feet vacated in its offlee building since construction surrounded it. cannot be eompeniated for the loss in net operat ing income, even though real estate pro fessionals use NOI Sf the pnmary faetoi in determining a property's value. "That vacancy is costing me between 81,000 and S4.000 a day." Thorpe says- Enzler says, however, that because the markets for of fice and hotal space are depressed throughout the Twin Cities, it’s impossi ble to pinpoint the reason for a tenant movingout. Most takings for 394 involve small frontage parcels. In some coki. owners have lost parking spaces. Nevertheless, ’•tale ’s limited mterpretetion of what Ii . compensabla damagt explains tha number of condemnation suits and the wide variaiioni between the valuos placed on the same property by its owner and the state. For example, euurt-appointed commii- sionets awarded Klodt $143,700 for a small parcel in front of the Fuddruckers « t t. I , 1: I t!‘. If I. f iH ■ ---------- ——SSrSS 100.000. Th« »»•» ha* apptaJtd, ^ aaapita the toad eonttmetwn, a Mm lha land ii not worth more than . . j, on a lorvey of area S3a To .Ke Win..*"- Mo" *S»'^•Mfi hivt I0tt«t«d an awaro oi , ^ Mill returned about 58pet- W.000. "That won’t even cowr my le- * ^ coniiruction had no notice- Iwili." KlodI layi. He’* •••‘‘mt 52^6 thenbu»me.i.while 40per- iiion. eitini the lo« of »»u«neai and of able e^e^ ^ HUm ipacei ai a lubiiantial reducti diiiricl manner of TI»««MnofTKoMI.^Ot7i»? BankboiMm|.»v*»«l loolevaid. were „ot hurt leating or tenant renewal* at h» My’veippealed, icrtmfS 1^000. "Any tenant* that wave lott bf ititf liyi the Und ii *tot worth tM luved m the W ire*/' hesiyi* UMk Th« «•"«" "f J"' ^Vui BT^reeni of ih» boimraei lhal »th. Sopot J.n'l tK ctombr ...rvtyaU race BeW. were awarded »7, „«# »lv on walk-m or dnve-by customer Iwy'vt appealed and aiked for $1.3 mi • ^ jyjit ^yi makes the swjwo >0 «.»«<•«"' »>•« i““' while me r.y - , unrepresentative, a dbridae Properties, which saw ten- **^- ,, Q,„|reT i Peyton eitimate* SSToftO(»io«.tf«o' b-iktai « , tion. II alao beini appealed by Imth lu perc n m. The Si- Louis Park HoW*'' compa^Se sale* for 1989. but. after mfla- h left III direct awes* '»;« .counts to iust * 1 P«cen» tt vtiible from portion* of the high ^ «w« wasaward^ IM0,000 after lumf or ^ husi- nmo,H thol if Ihot PT^^'jliS proiect is completed in . and other* say that rati^ale » ac count for the ehanie* ui the "The new road will force theitronir T.^s:o:sr.n«.Xk««^ properties listed on 394, a n^ nd Wayma. Hthoafremeaye^ « thoaten site a* a location foroneof it* m ww ^ ^ Uionmoamafo*. ) OWNEM may not get what they .s^-cssass; Ks ha buiinos*e* 3|JJ'p2k [iTSSevard. near the Sheraton Plaeoi far ei|ht yoon and had mim. 1 M wccocd throuih the worst con. Mao But then retamind walls went TUSm ’tomMf dropped a^* •mrthebuildin|."Sudit**yt- You can*t be in retail without eaponiro. hod a ehoier Break his la^ and owner. Cinepiei Odeon Corporation, than the hifhway. The theater company iimarketinithtiite Restaurant* may work wetl along the highwav. but given the Mate or the T^m Cities office market, Clark tnm« it w-be •^long time before 394 tees any new office lowen. ’Tn talking real longterm, liae lu year*." he says. And right new. not willing to speculate on the f«'"* . Thorpe Bros, ha* been marketing three buildings along 394. ,n addition to it* own. with little success. When ^ sell. Sam Thorpe say*, it was at a substan tial discount. Clark has been trying to sell the former Contemporery ing adiacent to the Colonnade for about a ’'*"^ere are no buyen who can afford to hold a site until the freeway is finished. Clark lavs. "Buyers want to make sure they’ll have tenants m place get some meome while carrying the land. Getting new tenants to 394 i»w is vinu- .lly impossible, he say*, end Misting tenant* will si ay m business is ”*§lnon Inns opened a 1 26-room ho^'j ®" 394. just west of 169. m March. Paul lohnson. regional represenutwt for Dil STSy* the company e.ptct«l business to be stow for the first couple of yM[»- A tor^omry eait nght off 394 ha* helped to draw westbound •raffle, but the Itoko an exit for eiitbound traffic has pro ^ disced business by 25 pc^nt. lohnw say*. Nevarthelass. ha adds. that this will be a good spot to ba in '® SwkTand othfis that long. 5ud»r eapects hi* Priniing to be around when 394 ^ picted. And like most busmeu owners along former Highway • knows the road improvements ‘ eiiarv "I luit wish," he adds, that they d Dfrton." >•te:.,<i. I I _*ear CU:_^^A A rissiiaaric c.t KS^vV, ll ' ••.plA’ :■ teesHK - ■ ■ - .o wToriC* i. jcri-.v^-^ •■.iiciC r\iiO)i*i«r rC5.<2 C-r^*iQCr irriL.^.* I;*:inQ 1 ;i ..:‘.:;.if-: ^-= J ^.|‘ . •- .•. •.'ii.-*- ..St* r COUn'CV rOAOS iS dTid o« ri» »^el 1 nionwcn*.' 1 —• 1. f\ -\-.ne “creativj^ * ai tar.'»95 ^.nd sar ^^ ?.n : i loor-rvo.noi^-r ‘i :jn ^hratt routas • we ahouicJ Da aola *-o handle the crciec.aa trafl^ic problecna. There are rnan^' neoati'^e e-r^ects that would to our cofliiBunitv ir we allow a treewav/expreeswav throuan Orono or aurrounoinq areas. 1. destruction o+ our f'urai atrtiosohere 2. aoverea *Pv-i T^rv ir’jnmte^nt ><e ‘i Is-.rMJa* parvis. wooo3> T »u.*nu'ii*:rf *—1 sis sif'iO x sii *o *j— oi^ens i;f-' »;o «jur currsfO'; -atandaroa «^3c-.e#EB 1 3 1991 Ars aoin® ideas that could help wich the tr-st + ic and take awav tha need ror* a f rsewav-exorssawev , 1. encouraae throuan trat-fic from the v^est to use 55 v^nxcn is airaadv oeina consioerea ror B5Sps;;: IlSfb rn^m ^ a oe made or 4 Ianes or Sm* m php'^r ^..4. hianw.v 35 upar aaino areas ot manwav 12 ccuiu add oaasinc: lanes highway ivi is cue to oe made 4 iana* aii Lite v*#av to hwv. 5o u> CDuntv roaos 1® and 42 are onlv tv»c or a north-south routes that could helo mo'^e between hwvs 12 and numcer '.r ?>T t c S5 V- ipy''\*r " * - * v":4 mm-" mhp:'-' Orono does have tha option to stop the continuation ot 394, MnOot haa stated many times that "no ouila* is a choice ior eny o* ue. We have an obligation to provioe aare travel through Orono, but that does net na^a to mean raat trs'-e. . I and maov of mv neighoors moved out here for the ouen soaces, quiet, and the ability to enjov nature riant out our aoors, Orono'e Cooprehensive rian, as adapted by the City ana tha Metropolitan Council, also believes in the importance ot these thinge, A no treewav/exoresswav option is available to us. I would like to encourage you, our citv otticials, to work with Qur> eurroundlng communities and take a stand o-f preserving what we have bv stoppinq 394. "TVvc«./><- §mpfti;c "..V < ' m iJgfe'S ’S-'SWtt ^ -V. ■ *9 fu . “It: m 9^ u " icju. rvJ: at^ ' ,'y, ■ 1 r- it /.. 4 i'.. W tp r February 23, 1991 Mr. Mark E. Bernhardson City Administrator City of Orono Post Office Box 56 Crystal Bay, Minnesota 55323 PE3 2 5 1391 » Dear Mr. Bernhardson, As we discussed yesterday, I was very disheartened to learn that the south route proposal for Highway 12 extension had been quietly changed in January by Mr. Dallum to now clearly parallel, if not directly overlay, a significant portion of the Luce Line Trail. I say quietly, because to my knowledge no public announcement has been made as yet and it did not come up at the Planning Commission meeting last Wednesday evening. The reason for the change seems obvious. You confirmed it in our telephone conversation. The original south bypass was simply too close to Woodhill Country Club. I don't have to see the membership roster to understand fully what wrath Mr. Dallum may have incurred when the original route was published. Also, as I mentioned, it would not be honest of me if I didn’t admit the biggest cause for my disneartenment comes in seeing the new south route now passes directly through our home and property. The powerlessness I feel today is almost indescribable. It seems we are at the complete mercy of this huge jugifernaut of MNDOT bureaucrats, their hired consultants and faceless "political" pressures to protect a private playground. What are a small number of private property owners and those who care about the environment to do in the face of this? I believe I speak for the true feelings of many, many people. ■11 the personal whining aside, I'd like to share an equally disheartening concern that should be of greater interest to all residents in this area. It’s the impact this new route, if adopted, will have on the Luce Line Trail, wildlife, public recreation and perhaps, most importantly, the very fragile balance between preserving the environment in some significant fashion and the seemingly incessant demands of our "move ever faster, ever farther, at any cost" society. At the December meeting at the high school, I asked Mr. Dallum directly what the status was of things like the Luce Line Trail and the Orono public golf course. He described what he called ”4F'* property classes and said MNDOT would "do most everything" to avoid disrupting this type of property. You now suggest he probably meant they would not directly overlay the trail, but could parallel it and build dividers. Has he no knowledge or feeling of how sterile the environment would become? What about the wetlands along this stretch? What about Eisinger’s Pond? What about the serenity this stretch of the Luce Line affords to everyone, not just golfers playing on a private golf course? As I travel the length of the Luce Line, I believe the piece from Highway 12 to west of Brown Road is the very most secluded portion of the entire trail. Does the DNR have knowledge of this change? What of all the public rhetoric about preserving wetlands and nature trails? Knowledgable real estate executives in this area say the DNR will cave in quickly. Is this true? What are we to do??? It appears MNDOT and its consultants intend to prevail. It also seems they will capitalize on the lack of a counter plan and much needed cooperation between all the affected communities. We need alternatives to plowing up the countryside. We need creativity. We need cooperation. We need a variety of solutions to traffic issues that include upgrading existing Highways 12, 6, 35, 11, instead of starting over. We need leadership — real leadership. Orono and the northwest area will be forever changed if this new route is adopted. A new route will e.xpand commercial rezoning like cancer, never to be undone. Draw the "Line"...now. Thank you for your responsiveness yesterday. I appreciate your willingness to discuss my concerns openly. I ask that you distribute copies of this letter to members of the Planning Commission and City Council prior to their next meetings. ►/diaUy, r 30 Orono Orchard Road Orono, Minnesota 53391 pr 7 V- ■ i: i^V k j c' tt •; n•rr£* |L^ 36o3 •M3c^sr-Cvn ?v>- . Orono, Minnesota rebruarv 12 ^ I ♦ ^ Mr. Mark, Bernhardson City Administrator, City of Orono P.O. Box 66 Crystal Bay, Mn. 55323 MAR 1 1991 •k 4 A 4 Dear Mr. Bernhardson: We are writing to express our concerns about the continued use of Bederwood Park by Orot.o Baseball Association (03A). one concurs chat OBA needs facilities for its valuable prograr.sone cor40ur:» luciu v^u.-l -- - - - - -- However, a neighborhood park like Bederwood is not t..e appro- priate location for a Little League facility. We want to remina you that Che use of Bederwood for OBA is intended to oe a tempo rary solution and that it will be returned to more appropriate use after two years, chat will be consistent with comprehensive park plans. We believe a community park area should be developed in a central location, close to other public facilities with sare road access for programs such as Little League. Orono should also acquire land for more small neighborhood parks. Last year our group sub mitted to you park plans from other nearby coinnunities and trom the National Park and Recreation Association that support these concepts. Last years decision to dedicate substantial time to OBA have had negative effects on the park and surrounding area. The noise generated has been significant, not only from tha crowds, but from the bullhorn, which to our understanding, is a violation of the prohibition of loud speakers. The chain link fence, two story high scoreboard, bleachers and buildings detract from the parks natural beauty. The dugouts wore not earth bemed as we were privately assured by OBA that they would be. We understand that OBA has requested exclusive use of the baseball field on aodi- tional days this year. We believe chat this request should be denied aa long as other ball ‘^ields are available on those days. Thank you for reviewing this matter. We are willing to any way we can in developing an excellent park system for Orono Sincerely, \ John and Marla Meridech h FebrMar” 2.'i . Mr. Charles Keiie-* Chair Orono Planning Commission 2720 White Oaks Circle Orono. Minnesota ■"^91 MAR Ai: 5 j 'I Dear Mr. Kelley. I attended the puoiic heanm< held bv the Orono riannin*4 Commlssiot*. earlier this week and the public ireetin^ last December, rei? rding corridor plan^ or ‘he ''ipansion of Highway 12. As you observeii during t he C Knmiss lor rueet:ng. this is a on- lex issue that requires seric'i-^ d« i» rat’ - Following these meetings and discussing Lins is::,u »t h with others. iiwl’uliMg a board member ■ .i-i vcrcrnood Transit ^ Minne-'^polis*“based grass root,s o* -c^ini.-atLon that has been working with MNDOT on H^ghwav 35 excusion for the past two years, I offer the following thoughts for Commission review next week: MNDOT and heir consultants are playing mind games with the current proces I am now convinced tiiey fully intend to proceed with the south corridor route which, as .ou know, cuts a swath through Orono, from which this commur. tty will never recover. The reasons for this .:onvLet ion? The south corridor was oniy recently and shifte<l from a more southern route to roughlv parallel the Luce Line. t the De<-ember meeting, this option*, referred to as thv- old study line, was downplayed by our friendly consultant. It is clearly the most viable route, from his perspective, as it offer . the n .st direct path from existing 394 to the west. The residents of WLllmar, Cokato and other ^ cities are being wrongly b..amed for the expansion. It’s '>OT s desire to build more roads. Period. The fact that more roads wilX allow some of tlie more affluent residents ot many w<*stern suburbs a quicker trip Into the Twin Cities is also a factor. The current MNDOT divide and conquer strategy is working. From the NIMBYs, to the proponents of the comprehensive plan recently dragged from its dusty shelf to City Council members who apparently believe the ^ewer area issue must be resolved first to Highway 55 acti'-ia. s -- we are ail putting our energies into ''ighting each oth».*. MNDOT ana its consultants have years of lerience in dealing vith communities such as ours, and we’re simpiy repeating history for their benefit. If we cannot ’'tiild bridges with other ccmmunities and provide workable .•commendations to MNDOT, the south corridor will become a reality. Long Lake and Ore o should .join together 'r '4: ■<< ■1. ind h:re it’s own svirvev company to provide non-freewav alternatives along existing Highwav 12 and other existing roadways, wherever possible. We must promote sane lanes, bi- directiond lanes, limited impact on access roads options anc related recommendations in terras that MNDOT cannot ignore. We could also contact the state demographer to help provide accurate census that MNDOT must accept. We should also contact our state legislators and invite them to attend the next meetings. While it may aopeal to our emotions to adopt a no-growth position and that may serve as an initial stage in negotiations. I beiieve vour fellow commissioner was correct in re ating his experience as a Golden Valley resident to ours. His comments regarding his experience there greatly sobered me. As difficult as • we must attempt to form as much of a partnership with MNDOT as possible, while never faltering from our position that existing roads roust be used and the expansion of any of these roads must incorporate non-freeway alternatives, such as those noted above. The Network group noted above has been siccesstui, so tar. with this strategy. "*his is the time to say no, but we must do it in such a way that .t only doesn’t play into MNDOT’s hands but also provides .ternatlves in their own terms that cannot be ignored. Finally, I strongly recommend you provide opportunities for the citizens of these communities to back you and others in this effort bv having another public hearing, bring together leaders of the various groups already formed on the issue and help them organize efforts together t haf will make a difference. other Planning: "ommiss loners and members of the City Council are in a unique position to pr. vide leadership to a very leaderless effort right now. Tf there is anything I c.an do to assist you, p’ease do not hesitate to contact me. Cordially, !andee Smith 30 Orono Orchard Road Orono, Minnesota 3529L Phone: 473-7638 F • w 'V- ' i .Vf?; ‘r f:LV. tu-' h r<! I,!: 31291.11 /i L- 'UNI NAR 2 5 Itn TO: FROM: DATS: Mayor and City Council Mark E. Bern^ardson, City Administrato' March 12, 1991 SUBJECT: Facilities Attachment:A. Facilities Memo Dated 2/28/91 (Memo Only Plus Attachment E) B. Letter to Facility Committee Members C. Public Review of Facilities Proposal Dated 4/13/90 ISSUE 1. Firm up date for workshop. 2. Present to Council the letter transmitted to the Facilities Committee to determine their level of interest. 3. Determine if agenda presented last time is acceptable meeting. the 4. Present for potential adoption a strategy for dealing with temporary facilities. 5. Provide an opportunity to further discuss public input once the workshop is held. INTRODUCTION - At the Council's last meeting they tentatively amended the date regarding facilities from March 27th to April 4th depending on whether Planning Commission members could be in attendance. Jeanne Mabusth polled individuals on March 12, 1991 and this date was agreeable to the members. Additionally at the March 11th meeting Council requested that the Facilities Committee members be sent a letter to determine their level of ongoing interest. Attachment B represents that transmittal. DISCUSSION > Issue #3 - Agenda Review - As presented last time to determine if Council desires to amend the agenda as proposed. Issue 44 - The strategy was outlined last time but have not received any comments. If this Is an acceptable strategy tor dealing with the temporary facilities, it is requested that Council give their approval for that. Issue #5 2 Public Input - The intent of the workshop as I understand it is to have CounciImembers, Planning Commission and Facilities Committee review the information to date and to determine dlrecticxi they «»ould desire to go from that point. it A 'c' MtniM jnMU IMt e'flAM I I mil lin1f-|lMr#rt" that prior to any final decisions ^eing made thtfl!^(®KiWlVPould hold one or a series of public tnT«::^nTfV!.e7rrng^;eeUngs t"o%eVeiv% puVlic input on that process (s6® Attachment E.) ALTERNATIVES - 1. Formalize April 4th as the meeting date for tne workshop. 2. Make any amendments to the agenda that are desired. 3, Select a strategy for the temporary facilities. 4. Amend and adopt either 2 or 3. 5. Table for father discussion. 6e Take no action. necoMMENDATION - It is recommend ' hat the date be set for April MCOMMENyTiUN .rities committee and that Council after making any changes udopt the ^ ui ?S" U .ddmoSSlly’ cec^ommendod that ,f°7'l*'33*ferforShStrategy for dealing with the temporary facilities as set fortn in Attachment A. PROPOSED MOTION - Moved by ,-_^_wii-hd»« Anril 4. 1991 as the meeting for the Facilities rhrtr„^o“ri‘/y ?t?rVg:%rci*^i\";%t»\e^gV"«‘ou^^ f°n Attachment A. Ayes Nays __ North 2nd Street, Minneapolis 55401 ^ I 1, r- n. ■F 1. -» * iM TOs PROM: ORTB: Mayor and City Council Mark E. Bernhardson, City Adniinistrat^^^V February 28, 1991 SUBJECT: Facilities Attachment:A. Draft Letter to Facility Committee Members B. Letter of Invitation to Planning Commission Members C. Draft Agenda for workshop Meeting D. Facilities Memo Dated 2/22/91 E. Temporary Facilities Outline ISSUE - 1. Determine if Council desire to amend the date of the workshop. 2. Present letter for Council consideration to be transmitted to facilities committee members to determine continue interest. 3* Present an agenda for Council consideration for that meeting. 4. Determine if Council wants to undertake a questionaire in t.he Crystal Bay neighborhood. 5. Select a strategy for temporary facility. INTRODUCTION - At the Council's last meeting they set a date of March 27tlT for a facilities workshop at which all 5 Councilaesbers together with the architect are able to attend. Additionally Council directed t.hat the Facilities Committee be polled as to level of interest and be invited to the meeting together with an invitation to the Planning Commission members. Additionally they tabled the question regarding questionaire being transmitted in the Crystal Bay neighborhood. DISCUSSION Issue #1 - The Planning Commission when invited to the meeting at their 2727 Highway 12 meeting requested that an alternate week be •oleeted as a nusber of persons would/could be out of town because of Spring Break. Issue #2 - Invitation Letters - As noted in Attachment A a letter lioo been developed 2or transmission to the Facility Committee ■•■bers this was previously transmitted to Council for oonsideration on Monday, March 4, 1991. The Planning Commission has been invited by Jeanne Mabusth at their Wednesday, PebrMry itii27th special meeting which is followed up by a letter shown in Attsohaent B. kf ¥' |v.I hr:n K-- n. T««uA #3 - Aaenda - Attachment C was prepared ?.s a preliminary what infotnation Council would like to covet IS that «e “?n9 and what decisions they would tat9et to be mad« at the meeting. Issue #4 - fluestioMire - The issue regarding the questionaire iJ53"'”tabTeff SatTX this””me^eting. Issue outlines - strategy for Temporary Facility - Attachment ItTategyJwr a possible temporary facility. ALTERNATIVES 1. Accept the information and table to March 25, 1991 meeting. 2. Adopt a draft letter to the Facilities Committee and an agenda. 3. Amend and adopt. 4. Determine if a questionaire is to be sent 5. Take no action. ■ECOMMENDATION - tt is ‘ *ee" » dircutiUr of “e* VaVi AVi-e-runbi 1 the March 25, 1991 Council meeting. Staff would like to have Council consider for idoitiSf thJ oJtUn, (oc temporary eacilities presented in Attachment E. ?S^|S|o*ra^.eliTAV. c"o«»l'tt ””to" «hVr wlt'h an'i^enl^aM direct AafC to undertake process for potential temporary storage fUilltles unm a new facility Is available. Ayes Mays jIS“BS«SaS?*222 north 2nd Street, Minneapolis 5S401 Jt---------.^aiV-AL.l-VmLLw. I V ■ .'v r V 1 ' ■' t- (urv- IJORONO CITY of ORONO post Office Box 66*Cryslal Bay. Minnesota 55323• Municipai Offii On the North Shore of Lake Minnetonka March 19, 1991 Re: Facilities Committee - Further Service Dear Committee Member , you recall, the Council at its October 22, 1990 Council meetin9 decided to table further consideration of the facilities until after the 0^^otions* During the elections Councilmentber Barbara Peterson was elected Mayor and this created a vacancy that needed to be filled. The City went through this process in January and the Council at its Febraury 11, 1991 Council meeting appointed Mary Butler, former CounciImember and former Mayor, to fill that vacancy. Also at that meeting the Council did renew its option for another six months on the property on Highway 12. The new Council felt it was appropriate that a workshop be held once all “v® members were on board and that this has now been set for Thursday, April 4, 1991 at 6:00 p.m. This will be a workshop with Council, Planning Commission and Facilities Committee members and box lunches will be available. This letter is written to determine if you, as a committee member, desire to continue further participation with this once Council has resolved issues of common verses split site and helping to dasign and develop the process from here. It is requested that you respond to Dorothy Hallin by returning the attached guestionaire by 9:00 a.m., Tuesday, April 2nd to indicate if you would desire to continue and also, if able to be present at the meeting, that you indicate what type of box lunch you would like. Additionally, at the Council's Febraury 25, 1991 Council meeting they reviewed the common versus the split site material that is presented as an attachment to this letter together with reviewing options as noted in the mesK) for a temporary solution to our Public Works problem. with you. We strongly encourage you to continue and look forward to working Sincerely, Mark E. Bernhardson City Administrator Enclosures SUIUNNC a ZONING - 4D.7387 AWMINC ADMINISTRATION A FINANCE • 47)-73SI FAX-47MSI0 Pt'BUC WORKS - 473-73W ft' I" ■ K- C-,i' _• fc, £: &(■ hV--' if: ■ i,4fsb-r' i ■.'! ■ , ■' §Lft' ,;vf ■ 5 "v;- ::|v '4 CITY OP ORONO FACILITIES COMMITTEE LEVEL OF INTEREST Name ii.o PARTICIPATION I would like to continue as a member. I would prefer NOT to continue. **#*♦#*********************************************************** I will be attending the April 4, 1990 meeting Selection of box lunch _ _ Ham sandwich Roast Beef sandwich Turkey sandwich I an not able to attend this meeting. PXJUSB RETURN THIS QUBSTIOHAIRB BEFORE 9:00 A.M.« APRIL 2ND miiiiii r t Tot MarJc E. Bernhardson, City Administrator John R. Garhardson, Public Works Dirsctor Datat February 1» 1991 Subject: Space Rental - Public Works Recently I 'risited a property that would be suitable as an interim eite for Public Works. The buildxng and grounds are t:Vp%“o\.rrr^ ?he swV. It is also our ,^derstanding that the use is approved ee per the zoning of Tonka Bay. k TOMUNSON COMPANYCcmirefcai/lrcustrai Real Sates and LtasngMNsaaai9ia-*75.iatT 1- 1 - 1991 Hanus Bus property Araa - Land Building approx. 97,575 sq.ft. Finished shop Granular floor aoorox. '4,150 so ft. approx. 11,075 sq.ft. Total sq.ft. 2pprpx. 15,225 sq.ft. rental rate; 4,150 sq.ft.Finished shop area approx. B $4.00 per sq. ft.per yr. Granular floot*area aoorox. 1 1,075 sc.r*. @ $2.75 per sq. f*. per yr. $15,600.00 30,450.00 47,050.00 Per montn 3,920.00 Tenant to pay cost of heating, lighting, phone service, water and sewer service. ecupancy • Immediate •ngth of lease - 2 years. ?:• k f f: rr i f' l;. H:. L- •' r (■-; *.■ f > ^ r>' ?L- n. >*.■•-. , I:, -r ■ n ^ ^ - w • TCs FBOM: DATS: and City Council \V(jh' • Bernhardsonr City Adainistrato^ ^ Mayor Marx 2 April 13, 1990 SUBJSCT: Public Review or Facilities Proposals A. Proposed schedule ~ Boaraan Attachment. D^aft of Public Inforaaticn Distribution ISSUE - 1. conaid.tation by Council of a ?ublic =.«--in= review of the facilities discussion. 2. Decision as to type of publicity Council would like in advance of that. 3. «s*lsw ot test for presentation of that rtacerial and the means In wbich to provide it I^T«ODOC;IOH - At the =--“;3%„VsYjn oYY'^iavY’une%YbYI = fnnf^dVc?."ir rVard^nV"VaVdTn, furthei work on the facilities. r n^%ir.\ioV«.YY%%V tatasday. to A"*Yk"inV alaVlabl of the current fJSIlitlM!* iS'adktion it^has been suggested that a public hearing be held . Baaed on this previous discussion the following schedule : proposed: publle informarion Meetings - May 12, May 19 or June 2 Public Hearing - llay 29 or June 11 UTeoV- TOlnli n^tS^TutAY? meetings. The two avenues in which this can be done are: JU Special Mayor's Articie/Councll Article - Attachment X could serve as a draft fora. B. Haws tetter similar to one done by Boaraan in other eommunities. An ..tiaat. of co.t of a newal.tter is currently being I done by 3oarnjan tot the City. AI.TgailATIVSS - 1. Adopt a aciiedule. 2. Take no action. tide, to do it. Publicity - 1. DO a Hay' 2. Request - e 3. DO both. 4. Table discussion pending determination of schedule. 5. Chose not to undertake. i-‘ t.-.* eeti»ab.a cost is reasonable. preparation by Boaraan and Associates togetner wica ^---- ■ailing. Ayes Hays ee: Jack Boaraan 6^' 31491.1 TO; PROM: Mayor and City Council Mark E. Bernhardson, City Administrat DATB: March 20, 1991 SUBJECT: City Communications COUNCIL MEETING MAR 2 5 1991 Attachment; A, Strategic Development Issue - Ccmmuni with the Community B. Mound City Newsletter - Summer 1990 ORONO ISSUE - Determine the means by which Council desires to comrnunicate with the public as to: A. Types of communications B. Frequency of those communications C. Cost invested INTRODUCTION “ The issue of broader communications was brc^ac^ied back in 1987 with the result being the initiation of the occasional Mayor's Article series. The issue has again been raised and was included as par^- ' the Strategic Development Issue document each of the Co‘ ' ers has received. At the Council's March 11, 1991 Coun. a format was presentee by Sherokee Use as a reaction ' aw newsletter. DISCUSSION - Attachment A di. a the various types ^of communications that the City can uncj^-ake with the public. The primary means discussed recently are as follows: A. Public information meetings (apart from regulax Council meetings) A. Specific workshops focused on particular topics such as Highway 12 or facilities. B. Town Meeting - Both public input and public information format has been discussed with an initial meeting set for April 6, 1991. B. Newsletters - The City of Orono have over the years has taken various formats for newsletters. These however, have not been long lasting. The issue discussed as an option during 1987. At issue are the following: Format Size Frequency Cost city Communications March 20, 1991 Page 2 of 3 As you will note in Attachment A an estimate was made back in 1987 on the per mailing basis for these. It is anticipated however the annual cost based on Mound's current newsletter are as follows: Part-time "Editor"/Assembler Printing Mailing $3,000 3,600 2,500 $9,100 This does not include staff preparation time, which is a "no cost" figure, but in fact detracts from other issues. It is anticipated that each newsletter will probably take about 8 to 15 hours of staff time in origination and review apart from production costs. The format and frequency may have an impact on that issue. C. Newspaper Articles - Apart from public hearing notices and newspaper articles that are placed by the paper primarily for Council meetings the City has a previously mentioned the following means of communication : City Col umn - Under the old heading the Mayor's Article which Council has requested to change to "From the Council Chambers" is a format that can be done on approximately a monthly basis generally addressing one or two topics of current interest to the public. Preliminary Agendas - This started in about 1987 the City continues to put in preliminary agendas in the newspaper the weekend before each Council meeting. Council Meeting Reporting - Currently 3 reporters attend regular Council meetings. (Coverage of the Pioneer is addressed in the City Administrator's information.) D. Cable TV Tonka Report - For the past three years on a continuing basis I have participated in a City Administrators format on a monthly basis discussing what is happening in the community together with any specific topics that are common to all the communities. It is anticipated that viewership of this is fairly low, but for the few people interested it does provide an Orono presence on Cable TV. city Communications March 20, 1991 Page 3 of 3 Council Meeting Cable Casting - This issue was discussed a couple of years ago as to on a tape delay video taping Council meetings and using that tape to cablecast those to the community. Based on the need for volunteers to man cameras together with the limited space in the Council Chambers this issue has been delayed with the possibility of including necessary cameras and communication in any City facility. (It may be worth exploring having the cable company fund at least a portion of any cameras and communication equipment installed at the Council Chambers for this purpose.) "City Handbooks ” - Given the diversity of the Community and often lack of identityr together with the fact many of the issues such as building permits/ hardcover, lakeshore issues are reoccuring that undertaking a City handbook sent out to all current residents and given to new residents possibly through Welcome Wagon may make much of the reoccuring information available. Given that things do change, it would need to be periodically updated. ISSUE - Issue #1 - Types of formats: 1. Workshops 2. Town Meetings 3. Newsletters 4. From the Council articles 5. Preliminary agendas 6. "Tonka Report" 7. Cable casting 8. Information Brochure 9. Other Issue #2 “ Frequency/Topics - Attachment B outlines the matrix ^tential communications plan during the next year using the various media. RECOMMENDATION - It is recommended that after Council discusses ItT give direction on which means of current communication they desire to continue and which new ones they would desire to implement. Further specifics will be brought back to the Council's April 8, 1991 Council meeting. PROPOSED MOTION - Moved by , seconded by _, the Council after giving direction to staff tables further consideration until April 8, 1991. Ayes _, Nays I J COMMUNICATIONS WITH THE COIIIIUNITY ISSUE Means to provide information to residentrj. - Newspaper coiunn/City initiated - Preliminary Agendas - News releases - Newsletter/Direct mailing - Regular - Special events - Cable TV - "Tonka Report" - Other format - Video cast Council meetings (delayed video cast) * All * Selected - "Workshops"/?ublic Information Meetings on special topics - Direct information mailings - Selected mailings to effected groups (i.e. variances, special assessments) - Video/Coraputer - Interactive information kiosks (Probably not feasible at this time from a cost standpoint) Current Status The City has used: A. ) The "Mayor Article" format on an occasional basis S’pce 1987. (The last proposed article for facilities, in October was not placed per Council direction.) B. ) City Administrator monthly appears on the joint city cable "Magazine", "Tonka Report." C. ) Preliminary agendas are placed in the Pioneer for the addition that comes out the Saturday before the meeting (4:30 Tuesday deadline.) D. ) Notices of items on Planning Commission and also special assessments to abutting residents. E. ) The City has used special mailings to effected groups on selected issues such as Stubbs Bay sewer. F. ) The City anticipated use of a newsletter format on the facilities to all residents prior to public hearings/referendums. G. ) The State requires the Truth in Taxation notices. Applicable Document(s) Public Information Memo Dated 8/17/87 Public Information Memo Dated 8/17/88 ]L? Fxcmz Date: Subject: Mayor Grabek & Orono Council Members ^ Mark E. Bernhardson, City Administrator ^ 81487.1 • - • I « A • . N / August 17, 1907 Public information - Marketing/Evaluation of Mayor's,,^. Newsletter Articles Attaeji^t^biic information and Marketing Memo Dated 1/29/87 introduction - One of ^ ®“ j^lo^communica^teTnforination a; S?SSo. Back in February this was ;ayor®rArtIcle to t: month trial, to try the forma tinie six articles have been submitt« ^ ^ ^ I Uaeuasion - This format has proven to be_a timely^meaj,s getting-th. primary ” I'^i'^oIHrob^ise message bei- SSS^^^Vted!" has rt«mp'ted’Vo'be fair'ly timely as to upcoming events. and in fact get feedback from fhose articles by the contratinformation that has been gleaned from those articles oy r cities e The alternative to this ^otmat. in order to ®fie;e items on ajurre. basis, would be going to a ss,ooo for a year. : :2:ld"i"ntX:rr%%^mS^%r.“«^r? $S?rcirrent?y is being expended . Staff for the Mayor's Article 1968. ■ftakutfpQiv tu r i. ^ C < • W* TO:Mayor and City Ccu FROM;Mark Bernhardson, OATS:January 29, 1987 SUBJECT:Public Information ISSUE -The issues in relat A. Types of i ■■•I . M for direct B. The alternative means of so communicating C. Cost of a monthly newsletter T'iT^0DUC'"''’0N - On an occasional basis during uhe pasw 1- months w-.ty finVe ' n?nV°"of tteif a"e l^h«r!’^iat ’'on aao “'*s thev do" not necessacily 9®*- SisffVad 'a"lso* ne«s?/t/eV,' hcte'^v^/ The" information inolided in_that plas tne -tioies tnat^have^oeen r2cfn?-v'°Put'Tn thV oaoer have been of a general bacRgroond information natnre and'nit one that addresses current events. - Explanation of operations — Ordinance and ordinance changes - Service information - programs and registration information — Long term direction information - Upcoming meetings and agendas - Significant recent events iHiBrrrH.a;s€;r~ information on a regular basis. A suggestion that may meet this monthly newsletter that would incorporate perhaps three items. - Recent Council actions and other pertinent City i 'S;-' »•_»-.»•'i ■• 1.* • ■*. . *^: I • s • • lOt • -> •. 'ji. -.i-—• ..«• ■ •• iT BKimt Mayor and City Council Mark Bornhardaenf City Adnlniateato Auguat 17* 1988 81788.2 ocmciL :.ittn AUG 22 1928 # cirroFosa r I1W X3** • ^. - • SWICTt Public Information - Martating/Svaluation Hayor*a Nawaltttor - I « ^SrSi^r:;;’Attachm#nt* A. Public information Dated 8/17/87 'wis : . >• • Sao attached.- •—• •3§'^f.^7iIMT»OOPCTIOM - Por the paat seventeen months the City has on a . £aIrfy regular basis (generally monthly) had an article publish^ ~ • '5*r • ^ V, In one of the local papers. The articles when submitted to the ;.jg Pioneer have always been published in the Pioneer however* we .>> have net always had the sane auceeaa with the Maysata Weekly News ......•s V'*' •*•* • A. •• T" **• i’ N. beeauae of space limitations. In addition the City has since approsimately the first of the year on a regular basis published the preliminary agenda for the upcoming Council meeting. ; : ' — T_ - —; C • '* « V- V .»A —:/* *1 ;?*;• V • 1* Continue with the monthly format. a. Table awaiting further input from the cemmunity on the_> DISCUSSION - While perhaps not as regular as it should be* the -x\ format rtf'one that is fairly easy to work with and can generate •..-V’: information to the community in straight forward inexpensive manner. It la estlmatad that if the City were to go to a t: newsletter format that the cost would be substantially more and probably done on a once every quarter basis and provide substantially more time commitment by the staff to have that • .. y-'I i • • « * • done. ALTBIWATIVES .> 4 V.actlolss. I 3. Undertake to budget for a more formal newsletter format. 4. Tsble discussion. — • ;• t • • " T* 4 • •i.* • t *f ..-•7 - ^ • • • •• • • ^ * •‘5Z^f;r9;ncease doing newspaper articles. * v ' ‘ axeoMNBNDATXOlf - It is recommended that the Council table the *_________t______ m M e A A A ^ ^ ^ tm A m m • • - # e e - 0 - 'V* •• . f: fSme Mikii the September 28* 1988 meeting to see it members of ___________J .... «*-A *.. m.m.^ tm .A m^j»0tmmmrnA !•* ^ ‘^^^■'*tbeVoitBUttity find*^lt to be of assistance'and if so* recommend r;^T:3"‘tbst we oontinue in this manner. *'e • ♦ ... * ^ e* •• •*• *2.^yHOpoffo NOrzOlt - Moved by ^* seconded by ^* that Council table ene issue until September 28* 1988 to determine from the ecMunity if they find the new articles of ossis'. .nee. Ayes _* Mays• - %. M • - • >T: > ‘ // /' • i Uil I UU.N I--1U i A Quarterly Publication From the City of Mound Vol. 2. No. 2 Summer 1990 I City’s History Preserved in Mound Depot... When .Millie Banks enters the Mound Depot, she sees more than the historic building that is now used for community functions. She sees turn-of-the-century families. drcs.se(i in their Sunday best, stepping off the tram, bound for their summer pla( es on the lake. .\t 87 years old. Millie recalls the heydays of Lake .Minne tonka during the early part of the century. “When I was young, people didn't go ‘up north: the> spent their summers or summer vacations on Lake Minne tonka and they came here by train." she recalls. So busy was the area that five commuter trains ran daily from the cities to the lake during the sum mer months. Banks and others of the Westonka Historical Society believe that residents know little of the area's rich history; nor do they know the important part the .Mound Depot once played. Banks, a former English teacher, is in the process of writing a book. Minnelrisfa Memories, which will chronicle her life in the Wes tonka area. c • IICr 7^' Most .\found resuirrils ussn< luffMf thn .\fmjmi ivifh .\/ounti Huy i’crK. Huf. fhi.s buiidinc d .bisff'r. ‘.bf.*! .bry I tn tb** nr\ fjav*i fjikr MinnHnnka. Thr <!‘:n IP. fhf‘ ^'»r*'<*rf>iin^f th^ hi^rnru nl sisnibt nru'r t*t f.fjkr \linnp(f»nkn. 'Q uphp fi* fhf In/ami Lakr^ " The depot, vvhieh vva.s moved to Mound Bay Park in 1967. :s not the original train station. In 19U the original depot, which stood approxh matidv where First Minnesota Bank is now located on the corner of Commen:e Blvd. «ind Shoreline Dr., burned to the ground iind was (quickly rebuilt to f ondnueci on ne.xt pa«e ... Mound ’s Future Presented at Upcoming Public Hearing What will Mound look like in the year 2000? A partial answer to this question is contained in the Mound Comprehensive Plan Up date. which has been assembled by the city's Planning Commission over the past 18 months. The Commission has scheduled a public hearing on the plan for Monday, July 23 at 7:30 p.m. at City Hall. At this hearing, the Commis sion wishes to hear comments from residents on their views of the city at the turn-of-the-century and spe- cincally. comments on the content of the plan. A comprehensive plan is an assembly of maps and text dis cussing existing and proposed land use. housing, transportation. parks and recreation areas and other public facilities. The plan also contains a set of goals and policies that are intended to guide development decisions over the next 10 years. Additionally, the plan forms basis for future modifications of the zoning ordi nance. In the Twin Cities Metro politan Area, compreliensive plans were mandated by the passage ol the 1976 Land Planning Act. In re sponse to the legislation, a plan was prepared in the early 1900s. The current comprehensive plan update builds upon the earlier plan. In accordance with the law. the Mound Comprehensive Plan is subject to the review of the Metro politan Council. Their review, which will occur after the public hearing, will focus on the plan's consistency with what are called metropolitan systems. Metropoli tan systems include transporta tion. airports, parks and open space. sanitar>' sewer capacity and solid waste. .After review by the Metropolitan Council, the plan can be formally adopted by the City of .Mound. Copies of the plan are avail able for review at City Hall and at the Mound Library. Mark your calendars for July 23. Come to the Planning Commission meeting and share your vision of what Mound should be in the year 2000. accommociiltc th«* commun.^rs ■*Il was an f»\f itin» limn anti a booming area —ill weil-totio families took rht* jin-hour train for their summf*r \ :F.at?nr! awav frorr: rhe cities. ' HanKs savs S’n»» rei aiis the dot-and-<lash ^ound of the fele- graph machine, the shri ’^ ‘.\histle oi .i tram coming down (lie track and the women who wore their best dresses, which in those davs wep* ’nna and hot with plenty of petticoats. After the train ride, parents gnthered their luggage and restless children, also dressed in their best, and took horse- drawn cabs to their final destination — a summer home or one of the elegant resorts for which the lake had become famous. “From about 1917 on the local high school boys made their summer money by clriving families by r:ar from the depot to summer residences ’ Throughout the early part of the 20th century Mound took on a festive quality each summer witn ice cream socials and 4th of luly picnics to keep summer residents and tourists busy. And. the streetcar boats were filled with summer tourists who wanted excursions to Big Island and the Excelsior Amuse?mont Park. However, the heydays of train travel came to a close with the advent of the automobile. Soon, summer visitors either drove themselves or moved to permanent lake residences and commuted daily to the cities. Even loads of freight that once could only be brought in by rail came by huge freight trucks, leaving the depot useless and abandoned. The railroad sold the depot to the Minnetonka Museum .Association in 1966. with the stipulation that it be moved to a different location. In 1972 the depot was turned over to the City of Mound. Presently, the city and its Parks and Open Space Commission are working to keep this historic building in top physical condition. The deck has been temporarily reinforced while plans are drawn to redo that portion of the building. Additional improvements may follow. Editor’s Note: The VVestonka Historical Society meets the third Monday of each month in the Mound Depot. For more in formation. call LaVonne Adams at 472-1S85. If you want infor mation on renting the Mound Depot, call City Hall at 472-1155. 1 . i ^ M* . iti » i j Of MOUND1 1P^- IW/come visitors! The City of .Mound rprentlv instoJIed o ppu roodvva\- sign, madp nf :vnod u'ith rmspd Ipffprmq fn grppl visiffvs n.s fhp\ r»nrpr :hf* if\ This n(frfjrfi\p js n Hepartun* '>f>m usuii/ .’•noditu'. ' Filing Dates Announced for Mayor and Council Posts Although the 1990 elec tinns .in* months away. tlu)st» i.onsidonng run rung for the position of mavc^r or in^ two council seats must file with the ritv I lerk between ruesil.iv. Aug JH .iiul Tuesday. Sepl. 11, 1990. rhe mayor s post is a Iwo-umt tei rn. while ihe two citv « inincil positions are four-year terms each Thes<» otf.- cers are elected at-large without p.iru designation. The municipal electKjn will be held in coniunction with iht* state and criunty election on \ov. fc 1990. To File, interesteil piirtu‘s must complete affidavits of can(iida*'v. which an* availalili* at thi? ».itv • lerk A office in Citv H.ill (Office liours .ire Monday through Friday from H a.tn. to 4:JO p.m. .*\ S2 tiling lee will lie charged. Election Judges Needed The City of .Mound seeks addi tional election judges to .serve at the Primary Elec:tion. scheduletl for Tues day, Sept. 11, and fur the General Election on .\ov. 6. .Any individual who is a registered voter is eligible to be appointed as an election judge. Flexible hours are available. .A training meeting is required before serving, ludges are paid $4 per hour. If you are interested in serving, please call City Hall at 472-1 1 “>.5 an<i leave your name, address and phone number. You will be contacted when election dates near. Recycling Incentive Called Recyclotto Ker\iTing « an imhi .Mound r»*M- denl> a he<illhy n»vvard wlieii tin* city irutiati* .in jncenlue program c.illed Kei \( lotto Here’s how the program wdi work; • \. Its monthI\ meeliiigs. Ihe (^t\ (aiim.al will draw, at random, resi- dimf .iddres.st»s lor the month. • Fat ii week a i it\ represent<ili\e will I hei k the addrt^ss drawn at " .1 m If re< VfTing matf*nals are at tht' curb, rhe winner will bi» noli- lu‘d l)v pnone or by letter that he or slu; has won. • rhe lotto will begin with $.50 in VVestonka Dollars, whicli will lie re- dei»mat)le at various ar<?a stores. If the selircted address dotts not have retAcling out. the amount will he carriiMl ovc»r to the next wt;ek. Recyclotto liegins the first week of .August. If voii have questions or need further information about recy- I ling, call lovee .\'els(jn. n’cycling ( oordinator. at 472-1251. Watch That Crosswalk Shoppers are reminded to use the new crosswalk area at the recently installed stoplight lo cated at Lynwood and Commerce Blvd. Those crossing outside the walkway area do not have the right-of-way. Besides that, jaywalking is against the law*. I Follow These Steps and Keep Criminals Out When !t comes to crime-proot- ini;. it's the little things that count. savs Communitv Crime Prevention • • Officer |ohn Ewald. Not only does that advice apply to home and personal safety, it also applies to businesses—both large and small. Ewald offers these ti^": wa'' • *0 *n Call the Mound Police Depart ment and ask to have a premises survey completeo. Ewald will visit your business, survey the building and grounds and dis cuss ways to improve security. Pav close attention to door locks. But remember, a lock is nnly as good as the door it is on. A S300 lock on a S2 door will not deter burglars. Proper lighting can make a dif ference. In one of New York City’s highest crime areas, high sodium lighting was installed on an ex perimental basis. The result was • rl:ivirf)nmeni<ii design make r' nberv even more ditfiri::: H.jw is ynnr biiildinii i.in i -rapeii? Keep shrubiierv : T VS ,\\\\\\' from the T'.ev will not conceal bur*;::arv .ittompts .\re large window'; \jsibie from the street? Don't paper your windows with ads that obscure street surveillance. • Internal theft supersedes shop- litting. Because employee theft ran break the hack of a cnm- pan\, review your rash-handlinu policies and take precautions so *bat lur inventory doesn t go out the hack door. For more information or to have a premises survey coiuiucteii. rail the Mound Police De[\irtment at 4^:-:3rn. Building Official Begins Duties Mound ’s Crime Pr'^vention Association Needs Your Support / N /on R. Sutherlond became Mound's new Building Official on July 9. Sutherland hus more than three y^ean of experience as a building o^dal. formerly with Isanti County and with a cooperative venture between Prior Lake. Savage and Scott County. In addition to his duties as build ing inspector. SulherJanrl senses as head of the Planning aad Zoning Department. Sutherland welcomes coils und visits ^rom area contractors or homeowners with questions on building projects. Call him at City Hail at 472 1155. The .Mound Oime Pre\entinn .X.ssociation is a coalition of area residents and the Moumi Police Department. The association works to promote activities and projects for the purpose of crime prevention and the .ipprehension of criminals. Some of the programs assisted financially by the association include the D.A.R.E. program. Child Salei\ and School Liaison programs, .Neigh borhood Crime Watch and Child Safe House, a TIP line for anony mous information, rewards for crime and arrest information, the police canine program, community crime prevention (see article abovel resource materials and training, and for Operation Identification. Membership is open to all Mound residents and merchants. .A minimum SIO donation is required. .Additional gifts are most welcome. Recognition will be given to all donors. For more information on this program, call the .Mound Police Department at 472-3711, City Clerk Elected to Professional Board I j (Tlurk-I.eisin^cr Francene (Fran) Clark-Leisinger, .Mound (dty Clerk, was elected in May to the board of directors for the ir..ernational Institute of Municipal Clerks iIIMCl. a professional organi zation tor city clerks. She will repre sent the region that encompasses Iowa. Minnesota and Wisconsin. Clark-Leismger has served as the .Mound City Clerk for eight years. She has been a member of the associ ation since 1982. .As an active mem ber. she attended numerous annual conferences and served on the Host Committee when the organization held \is annual meeting in Minne apolis She also served as chairper son for the Stale of .Minnesota IIMC .Membership Committee from 1984 to 1985 and received first place in ihe membership contest for recruiting the most new members to the organi zation. Clark-Leisinger is active in other organizations, including the League of Minnesota Cities, for which she has served for the past two years on the Elections and Ethics Committee. She IS also active in local community affairs, co-chairing for the past two years the .Mound City Days celebra tion. In addition, she is a member of the Weslonka Chamber of Commerce. Mound City Days a Little Soggy But Fun Anyway Mound Calendar Although the v*/eather rehiseti in cooperate. Mound Cit\' Days can still be called a success. But for mud volleyball, you can ’t ask for better weather! Weather aside, throngs turned out for the Grand Day parade the fir»*\\nrKs ':e a highliizht for many .\nd ’he innuai fish !r\' to beriei;: the Mourn: ’.‘oiunteer Fire Depanmeiil se!\eu :’:sh and all ihe trimmings to more man 2.nno hungry eaters ] Huikiav —Offices closet! for the Labor Dav •’'h'jpp.-anre ^ Si‘pt 11 Pnmar>' eli^ctions at City* Hail. .No Citv Council meeting this evening. • KiM:vchng pick-ups are scheduled everv Mondav ant! Tuesday. • The Planning Commission meets the second and fourth Mondays of each month, beginning at 7:30 p.m. at Citv HaU. • The City Council meetings are held the second and foui^i Tuesdays of each month, begin ning at 7:30 p.m. at City Hall. i • The Economic Development t'ommittee meets at 7 a m the third riiestiav of earn month at C.tv Hall Look at us Moinf This big brother took his little sister on one of the kiddie carnival rides to the delight of both youngsters. On Sundoy, comivo/ mnres- sion workers odmitted Ihot ride attend ance ivQs down somewhat, but as one said. *Tt's the nature of this business UV can bring smiles to kids’ foces. but we can ’t make the sun shine.’’ .^layer number /J ioi k ::i,cht\ 'iv . ::nd sent t.hi* bail summ: .’ .be ann:;»;. .et •'Uil tournament gi\#*s .*ec:rT> •: » /a.' npp/>rfnnif\' <e»» ■'•e* •* .-ighf stut'f.” • The (birk ('mnmission meets at " .?n p m the set 011(1 Thursday of tht» month at Citv Hall. • The City Council C'ommittee-of- rhe-Whole metits at c:JO p.m. the ♦hird riH’sdav ol each month. City of Mound 5341 Maywood Road Mound. MN 55364 (812) 47M155 Nonorofit Org J S Postage PAID Permit No 87 Mouncj MN City of Mound Council Members Steve SmUh. Mavor 472--KB4 .Vntirea .Ahrens Elizabeth Jensen 172-.IB3L Phyllis lessen 472*4311) Skip Johnson )72- n36 Owner/Occupant Edward J. Shukie. }r. City .Manager .\nn M. Henson. Kdtior -tf /vs e.c'er s c*n >’ec'/c.‘ea oaoer | 31291.12 /S TOs FROM: Mayor and City Council Mark E. Bernhardson, City Administrator DATS:March 19, 1991 SOBJBCT: LMCD Comprehensive Plan WCfL MEETIIV'^ VAR 2 5 1991 ®^0F0R0N0 Attachment:A. DNR Letter Dated 3/8/91 B. City of Orono Letter Dated 3/11/91 C. LMCD Comprehensive Plan Memo Dated 3/7/91 ISSUE 1. Update Council regarding further review of LMCD's Comprehensive Plan. 2, Present updated information regarding Orono's request for a separate shoreland grant. INTRODUCTION - At the Council ’s last meeting. Council was updated as to the conceptual request for the March 6, 1991 LMCD/Cities meeting. Subsequent to that staff transmitted to the other 6 Mayors Orono's list of concerns in the plan (Attachment B). DISCUSSION - Issue #1 - An initial redraft based on the discussion from the March 6tii meeting is being prepared by the consultant planner for Wayzata and will be transmitted to the other cities within the week. It is expected a review of that will be initially conducted by the 8 cities who had met to seek revisions to the plan. This is expected to incorporate 4 of the 5 Orono concerns. Orono staff will to continue to emphasis the need for revision in the fifth area - surface use management. Once the cities agree on a general draft, it is expected that this would be presented to the LMCD. A significant issue is that these changes may so impact the document that it may need a complete restructing. This is in part based on the fact that additional significant sources of funding are needed to make the plan functional. I ^ W'" ■ V'-- I: I, c LMCD Comprehensive Plan March 19, 1991 Page 2 of 2 In a related note, the assigned staff member from the Metre Council is exploring a revised manner for the cities to handle the shoreland review process under a joint arrangement with DNR as the chair of the working group. It is expected a draft of this will be available within the week. Additionally, Metro Council has expressed the need for a management agreement of the various agencies and organization as to respective responsibilities on the lake. This was their original charge to LMCD that they reiterated in their January review of the plan. The plan was to provide the bases from which such an agreement would be developed. Issue #2 As a result of the revision proposed by Metro Council for shoreland regulations, the dates for response from DNR have been extended for a few weeks. ALTERNATIVES - 1. Accept the information. 2. Ask any questions. 3. Table for further discussion. 4. Take no action. RECOMMENDATION - It is recommended that after Council has received the information that they ask ai y questions then table until the April 8, 1991 Council meeting. PROPOSED MOTION - Moved by seconded by Council table further discussion of this item until April 8, 1991. Ayes Nays cc: JoEllen Hurr, 930 Partenwood Road, Long Lake 55356 MIONtNO. 1^ STATE OE ^DEPARTMENT OF NATURAL RESOURCES M«tro Warers, 1200 Warner Rd., St. Paul, MN 55106 772-7910 FILE NO r I" March 8, 1991 WAR 11 .1921 ^ A Mr. Mark E. Bernhardson Administrator City of Orono Post Office Box 66 Crystal Bay, Minnesota 55323 RE: Shoreland Grant Application Dear Mr. Bernhardson: Thank you for your letter of February 13, 1991 requesting subject funding as a separate entity, i.e., outside the DNR-LMCD technical PQview process. As you have discussed with Ed Fick of our office, we will process the City of Orono's application sometime after March 15, 1991, the date referenced in our earlier letter to all Lake Minnetonka communities. As Mr. Fick stated, we are aware that 9 of the cities have agreed to participate through the DNR-LMCD process. After the remaining 4 cities respond, we will process the shoreland grant contracts. We trust this information is useful. As always, if you have any questions or concerns, do not hesitate to contact me or Ed Fick. Sincerely, ^ J<^n L.Stine Regional Hydrologist Region 6 cc: Ceil Strauss, Area Hydrologist Gene Stronmen, LHCD Pete Otterson, Shoreland Supervisor AN EQUAL OPPORTUNITY EMPLOYER n y I' CITYofORONO rrrv “^ QRaWCI Po6l CrHce Box 66* Crystal Bay. Minnesota S5323 • Municipal OfSt On the North Shore of Lake Minnetonka March 11, 1991 THIS LETTER ALSO MAILED TO: Cities of: Mayor Skip Johnson City of Mound 3018 Island View Drive Mound, MM 55364 Shorewood Mound Woodland Excelsior Minnetonka Beach Minnetrista Subject: LMCD Comprehensive Plan Dear Mayor Johnson, This letter is transmitting to you a letter we had sent to LMCD regarding our ongoing concerns with their Comprehensive PXm, in advance of a meeting of LMCD and a number of the cities on March 6, 1991. As you may be aware, four of the five issues were addressed at that meeting and there seems to be an indication by LMCD of their willingness to amend the plan in a manner similar to that outlined in our letter. We would like you to be apprised of our position in these four matters together with our ongoing concern regarding the surface use portion. Should you have question please feel free to contact members of our Council or myself. Sincerely.^ pet c ?/ k E. Beenhardson City Administrator Enclosure CCS Mayor and City Council Edward Shukle, City Manager ■UnJMNC a aMNC - 40.7357 j. 1 i AOMIMSnUTION a nNA.NCE - 473.TSSS FAX-4734915 nmuc WORKS - 473*7359 mi I QF ananKJ CITY of ORONO Post Ofnc» Box 66'•Crystal Bay. Minnesota 55323•MuniapaJ Officw On the North Shore of Lake Minnetonka February 28, 1991 Mr. Eugene R. Stromraen, Executive Director Lake Minnetonka Conservation District 900 East Lake Street Wayzata, MN 55391 Subject; LMCD's Comprehensive Plan Dear Gene, During the 90 day period that LMCD has requested the Metro Council place its plan in a hold status, the City of Orono would like to again reiterate its position related to the plan. This letter is in addition to and not preemptive of previous comments on the plan. It is the desire of the City of Orono that LMCD remain with’n its original charge and not transform the organization as envisioned in the plan to an organization that has agendas and constituencies that are no longer shared by at least the majority of the cities around the lake. Specific areas of comment on the plan include: Board Structure - Based not only on Orono's continued opposition to an alteration to the Board, but now to the apparent reluctance of Suburban Hennepin Parks and Metro Council to participate as Board members, Orono desires the plan be amended to retain the Boards original composition. (We suggest LMCD obtain letters from each of those agencies stating they do not feel such is appropriate.) As an alternate LMCD may desire to amend the composition of the Board to more accurately reflect the financial contribution and/or shoreline on the Board . Shoreland - It is Orono's position that any reference to LMCD being involved in the shoreland area be deleted particularily Appendix C and allow either DNR or Metropolitan Council handle. At most the plan should only indicate the regulations and objectives set forth in the plan arc a model that has DNR acceptance and that the cities then individually deal with pMR in further development of their own regulations. It is additionally requested that LMCD also support the cities BUiUNNC a zoMirtc - 4n.nsT AOMINISTIUTION a FIMCICE - 473.73SI FAX-47Mn« PUBLIC WORKS • 4T3-73S9 Mr. Eugene R. Stromraen Lake Minnetonka Conservation District February 23, 1991 page 2 of 3 individual grant requests to DNR for the monies that were originally earmarked for the cities through LMCD. Finally the LMCD should limit its role regarding additional parking spots for public accesses to that of determining any adverse impacts on the surface use. Surface Ose Management - The City of Orono would again encourage change in the emph ;is of the plan so that the first priority is the handl ng of the existing safety problems on the lake before allowing additional access growth on the lake. The City of Orono again encourages the establishment of a standard density for the lake beyond which no growth would be allowed. While it has been argued that the literature would not support establishment of any standard, it is no different than many of the standards set forth in DNR shoreland regulations. No specific literature supports the precise standards selected. This is also true for many of the city's land use standards. However, the policy decision has been made by the policy boards which have considered them to be reasonable in light of the various factors. The City also urges that LMCD further explore regulation by type of craft and inclusion of the ongoing survey methodology as an appendix. The City also feels that the plan should address that LMCD should have not only control of the surface but also below the surface, currently DNR "jurisdiction". Such a dichotomy is not rational. Funding Structure - The City of Orono encourages that LMCD not further pursue, and in fact delete from their plan, the broadening of taxing authority independent of the cities particularily in light of Metropolitan Council's concern in this regard. Orono would also like the budgeting process be clarified so that cities have a date by which they can express objections to proposed budgets before final adoption of that budget. Additionally, the City of Orono in line with its support of LMCD as it was originally conceived would continue to encourage minimal staff for the board to only conduct existing powers in nn effective manner. Role of Plan - In light of Metropolitan Council assertion of authority as to LMCD's plan, Orono again requests that LMCD include in their plan the status that this plan has been given by not only LMCD, but Metro Council and other agencies and that their roles be specifically defined within the plan to include the following: A. Sections over which of the various agencies specifically have review and/or approval authority. V i'-l.. I ’' i’ Mr. Eugene R. STroramen Lake Minnetonka Conservation Distric February 28, 1991 page 3 of 3 a. The process for review and amendment by LMCD of future plan amendments and the extent of review required by other governmental bodies. C. Specifically address the relation of LMCD actions to the comprehensive plan and how preceived or actual inconsistencies between the plan and LMCD actions are determined together with how any such inconsistencies are to be resolved. To the extent that this plan is approved by Metrop^ iitan Council, LMCD*s defining the plan role would thet have Metro Council's concurrence. He remain open for further discussion. We are encouraged by Mr. Cochran's statements of February 22, 1991 on deletion of shoreland regulations from the plan, retaining the current Board eoiaposition and deleting reference to gaining additional taxation authority. n behalf the Orono City Council.On behalf the Oronc nark BcnuLhhrdson City Administrator ec:Mayor and City Council JoEllen Hurt, LMCD Representative TO: FROM: OATS Mayor and City Council Mark E. Bernhardson, City Adninistratoi)/^ March 1, 1991 SDBJBCT: L.MCD Comprehensive Plan t'. Attachment; A, DNR Letter Dated 3/5/91 B. LMCD Letter Dated 2/26/91 C. Letter to "Group of 8" and LMCD dated 2/28/91 ISSUE - Present to Council updated information regarding LMCD*s Comprehensive Plan and Shore land Regulations together with the results of the February S, 1991 meeting. INTRODUCTION - At the Council’s February 25, 1991 Council meeting it was indicated that a meeting would be held March 6, 1991 to determine If there could be common ground established between the LMCD and the Group of 8 Cities on the management plan. Councilmember Jabbour and I attended the meeting. DISCUSSION - ISSUE #1 - LMCD PLAN - Attachment D outlined Orono's position regardi^ *the plan to LMCD and served as a basis for discussions on the behalf of Orono for the March 6th meeting. At that meeting LMCD Chair together with other LMCD members present indicated that they would support an amendment of the language in the plan regarding the Board composition and also the taxation authority so that it will be acceptable to the C Cities. They additionally indicated that while they could conceptually agree that to put in language that Appendix C is only a model ordinance and that the LMCD would not seek further involvement over their existing authority. Such changes address the initial three objectives set forth by the Group of 3 in December. During the discussion, Orono's fourth concern related to the status of the plan and amendments was addressed with concern expressed not only by Orono but also Mound and Minnetonka Beach ^md having the plan defined as to the role it plays visa-vis Metro Council and other bodies approval. Those present from LMCD agreed that should be defined. While Orono continues to urge others to look closely at Orono's fifth concern regarding surface use management it is not expected substantial headway will be made. As a result it was agreed that Wayzata would set up a meeting at which staff representations from the 14 cities plus LMCD could sit in a work session to redraft the plan language based on the 4 areas of conceptual agreement. LMCD indicated they would seek conceptual approval of these 4 area changes from their full Board within the month. (Metro Council will still be seeking a memorandum of agreement as to coordinated management of the lake as set forth in their staff memo.) Given the interest of the other 6 cities, a copy of Orono's letter to LMCD (Attachment C) k‘-' f-V rH !■ u, & fI is being sent to the Mayor's of the other 6 cities. ISSUE #2 - SHORELAND REGULATIONS - In a related note, Attachment A was rec*eived on March 6th prior to the meeting of the 6th. This was written in response to the Group of 8 meeting of February 22nd and outline' DNR's position regarding what approvals were needed and indx 'ted that the cities could either submit for application grants on their own or work through LMCD. They also indicated why they felt that dealing with LMCD would be more productive for all the cities concerned. They indicated in a 3/7 telephone conversation they would respond to Orono's indivdual request in 2 weeks. ALTERNATIVES 1. Accept the information 2. Indicate any other positions Council would desire to have taken on the matter. 3. Continue to push for issues that have not further addressed. 4. Table for further discussion. 5. Take no action. RECOMMENDATION - It is recommended that Council accept the information and continue to indicate to LMCD other issues that have not been resolved together with indicating the position the City would take in any father consideration of the amended plan by Metro Council. Acceptance of any change in the plan would not go forward until actual adoption of these amendments by the LMCD. PROPOSED MOTION - Moved by seconded by / Council accept the information giving staff direction and table further discussion on this until March 25, 1991. Ayes , Nays . cc; JoEllen Hurr, LMCD Representative, 930 Partenwood Road Ai PHONE NO. STATE Of ^DEPARTMENT OF NATURAL RESOL Metro Waters, 1200 Warner Rd., St. Paul, MM 772-7910 ■I March 5, 1991 - ICO-'3 Iwv- The Honorable Barbara Peterson Mayor, City of Orono P.O. Box 66 Orono, NN 55364 RE: OMR OPERATIMO PROCEDURES FOR ZMPLEMEMTATION OF 8HORELAMD MAXAGEMSOT LAUD USE CONTROLS FOR LASS MZimSTOXUlA COMMUNZTZSS Dear Mayor Peterson: A number of questions have been raised by several of the Lake Minnetonka communities concerning the above subject. We have reviewed our rules and operating guidelines. The following is a synopsis of some of the concerns we have heard and how we intend to address those concerns: I.intsrpretstioB of Flexibility Rules end Neighboring anBrovsl Authorities: Minnesota Rules, Part 6120.2800, Subpart 3 states that "Local governments may, under special circumstances and with the commissioner's approval, adopt shoreland management controls that are not in strict conformity with these minimum standards and criteria, subpart 3A goes on to specifa number of special circumstances. Subpart 3B lists the possible types of alternative management standards that may be considered while subpart 3C explains the process by which a local goverruBsnt requests consideration of an alternative approach. Subpart 3D outlines how the commissioner of Dh^R and the local government requesting an alternative approach are to handle such a request. More specifically, subpart 3D (3) states that "The local governments proposing the alternative control and the commissioner shall solicit the input of the public and other goveriunental bodies that could be affected (our added emphasis) by the alternate control." and subpart 3D (4) states that "Alternate shoreland controls must be approved (our emphasis again) by other units of government having adjacent (again, our emphasis) land use authority impacted by the alternate controls." AN EQUAL OPPORTUNITY EMPLOYER Mayci Barbara Peterson March 5, 1991 Page (2} r. our interpretation of Subpart 3D (3) as applied to Lake Minnetonka communities is that any of those communities requesting any reduction or relief from strict conformity with the minimum statewide standards would be "affecting** the other 13 commxinities by using alternative controls. The commissioner and that local government then would have to "solicit the input of the public and the other governmental bodies". We interpret subpart 3D (4) to mean that those commiinities that have "adjacent land use authority impacted that is share a common land boundary, would have approval authority over each adTacent community's land use controls if the adjacent community proposes to use an alternate shoreland control. Given the above explanation along with all of the other provisions contained in Minnesota Rules, Part 6120.2800, Subpart 3, DNR felt that an appropriate way to "solicit input" by "affected governmental bodies" was to use the LMCD technical review committee format spelled out in the shoreland grant agreement contained in our December 27, 1990 letter to each of you. Recall that there is no approval authority for local units of government or the UlCO mentioned in that agreement, only provisions for majority and, if necessary, minority positions* It was oxir intent to use LMCD as a facilitator or coordinator for each of the "affected" local government's review of any propos.'d alternative shoreland controls. We anticipated there would be no "voting", merely a discussion of each proposal for alternative controls. The agreement goes on to indicate that the commissioner would make the decision to either approve or disapprove each individual communities proposal for alternative controls that do not strictly conform with minimum statewide standards. The grant agreement does not address "adjacent land use authorities approvals". Mayor Barbara Peterson March 5, 1991 Page (3) II. HQv doea DNR intend to address the approval of alternate ahorelapd controls bv »*ad-iaeent land use authorities? Since each LMCD community has at least two '‘adjacent land use authorities'*, we expected that each of the 14 communities would be asked by at least one or possibly two or more of its neighbors to approve an alternate shoreland control. The procedure for this "approval" authority is up to each city. It is also the commissioner's prerogative to accept or reject any local community's proposed alternate controls. The technical review committee process would be used to facilitate each of the 14 communities review of its neighbors proposed controls. Following completion of that process, DNR would then formally ask each of the adjacent land use authorities, to "approve" the proposed alternate shoreland controls. We intended to use the shoreland grant process to facilitate both the preparation of each LMCD communities land use controls and the review of each other commxmities controls. III. What happens if a local community indicates it will not pUf^^fflpate in the shoreland errant process specified in the 37 letter? Each community choosing not to participate in the grant process would then have to deal with DNR and its 13 neighboring communities individually. This means that if the community requested any type of less restrictive alternative control, that community and the commissioner would have to "solicit the input of other affected governmental bodies" and seek the "approval of adjacent land use authorities". Because the LMCD technical review committee will provide for more uniform and consistent review of proposed land use controls, review of requests for alternative controls (aka: flexibility) could be more time-consuming and difficult to complete within the 2-year time frame outside the technical review committee. As stated earlier, regardless of the process, each of the 14 communities will be asked for input or for their approval of a neighboring communities alternate shoreland controls. It was the DNR's intent to use lifCD to facilitate and coordinate this process, hopefully through economies of scale. However, a community may choose r.ot to comment on any of its neighbors plans. DNR would interpret that silence as a form of approval. However, it is each individual community's choice as to how it chooses to comply with the DNR notice and participate in the process laid out in the Shoreland Management Rule for enacting the shoreland management program. ff. Mayor Barbara Peterson March 5, 1991 Page (4) The grant process would also be handled individually; that is, each cominunity would submit its application for a grant to DNR and not the LMCO• The budgeted amoxint for any individual community would remain the sane. Any given community can choose to either p^i^icipate with the Department and the LMCD in the technical review process or they can deal with the Department individually, but they still would be constrained by the ••affected” and/or ”adjacent” parts of the Shoreland Management Rule as discussed above. IV.Wiet about • separate joint powers agreement? It is DNR's view that grant agreement contained in the December 27, 1990 letter is a joint powers agreement. This is based on the above interpretation of "affected” and "adjacent” alternative land use control authorities and the formation of a technical review process to solicit input without approval authority. We feel that this joint powers agreement does not compromise any ’’adjacent community's" right to address any alternate land use controls proposed by its "adjacent neighbor”. This agreement does not give LMCD any authority other than a facilitating or coordinating role. There is no "veto" authority in the existing grant agreement. We trust the above information explains our position with regards to this matter. We are hopeful that your community will decide to work with both the LMCD and the DNR in implementing the shoreland management program. If you have fi^ther questions or desire more information, please contact Ed Fick or me. Sincerely, J^n Line Stine Regional Hydrologist, Region 6 cc:Gene Strommen, UfCO Kent Lokkesmoe, Acting Director, Division of Waters Paul Swenson, Acting Administrator, Permits 6 Land Use Section Ogbasghi Slum, Supervisor, Land Use Unit Peder Otterson, Shoreland Supervisor Ceil Strauss, Area Hydrologist LAKE MIMNETONKA CCr^SE^^VATICrj C'S'^^iCT February 26, 1991 TO:LMCD Member Mayors LMCD City Administrators LMCD Board of Directors 1331 FROM; Executive Director Gene Stromnen SUBJ: March 6 Meeting to Resolve Management Program Issues Raised by Eight Cities in Resolution of Decemoer 6, 1950 In lieu of the opportunity for LMCD to Join with the Met Council staff in calling a meeting to review the Long Term Management Program issues raised in the December 6 resolution, and the subse quent Met Council staff analysis of the Management Program, mayors of the eight cities participating in the dissenting resolution have agreed to initiate a meeting at 7 p.m., Wednesday, March 6, 1991 at the Wayaata City council chambers. This meeting follows one that was called by the eight city mayors' group on Friday, February 22. The Friday meeting’s primary con cern was that of the shoreland rules adoption process working through the LMCD as the facilitating agency. Appendix C and its flexibility provisions were again brought into question. The im“ pPQy^Bfnts over the DNR Shoreland Rules benefiting Lake Minnetonka municipalities were cited as justification to keep Appendix C in the Management Program. The Sleeting concluded that the shoreland rules role In the Management Program must be resolved first. The DNR representative ia reviewing the agency's position on its flexibility standards. All LMCD mayors/council members/administrators and LMCD Board ■ambers are urged to attend this next meeting of March 6. — Met Council staff representation has been changed as of 2/20, Jim Uttley, Senior Planner, now undertaking this responsibility. Jim vill advise of his procedure within the coming week. Thank you for reserving this date on March 6. I ^ ^ v-r . .* 4 • IRS t JIm ^ w 4i ••• .Ji.._____ ■ • m be *V .w.* ••>. .. —- r--,- — 4 - . aMMai^*s:£.avs«eme 4. a-%.*.■ L —rSS^ a. .-fc*** «•* ... - •• • ......... -r -. J..' - _ V_ •• > * • — . r. .. - *.ir:;nr5!L* ------- » ~ .— e- B m ^ ^ •A % •*. . A -- OKCirKI CITY Post Office Bo* (>6«0ryswi Bay. .Mi On the North Shore of Lake Minnetonka February 23, 1991 Hayoc Robert Gisvoid City of Waytata 1515 Birch Bend Lane wayzata, MN 5S391 subject: WO Conptehensiv. Plan and Dtm Shotaland Regulation Dear Mayor Gisvold, A, you are aware - t-.e^^LMCD ;r*"rp?o|lS?irwhirt^wlli b. acceptable to the cities. we we that the maior concerns of our city may differ in e^hasis fron^ ftom prelude to to *t ‘**’" '9C dav orocess and rfo“low-uV‘“ t'^^e*Wbl^a*r “M -eting of the R iities. He note with sone concern, but litt-e surprise. ^-.^3- contrety to po/^^^nfofthVErio council auetts the to thr tMO »iew, plan. thJt'it can wetl. a^y suggested future changes the plan aporoval proceduressr.K.K“»2w~;“. .“4 s ....... TO ecconpllsh this c"^^„VilT^^ha\“^V°l^ Ocono euggeeta, eft “ Ji „ch 'city orTciie MO board easentlal that the *«P*V^IV i^^^aoeoVdence with the wishes of, act under the control of, and In aceordance w«^ the respective city »* » ft. V.pr.eVntatives follow fiiSt;;c*tro:;,nh ‘?"vo»" f Vh"e' r*epr..ent.t"ive, is aeanlngless. Wltnaas the current situation. • . aatter. YOU no doubt bad forwarded to yo« secant ^ ^Me^a“a\n suggest Sir it’ u balSilTy ';n«Jrbl.“to '^i^otlat. with the LMO ■MUMMS a aoMNC « ns^nsT isnunoe « nruncs •ct.^yMsu Ptnuc WOMC3 • 4n>739 ri Mayor Gisvoid Fabruary 28, 1991 page 2 concerning D2W shocsland regulations. Therefore we encourage you to apoly directly to the DNR for your share of the funds DNR has allocated for your use through LMCD in dealing with its proooaals. If successful you can then leave^ the proposed agreement unsigned, or rescind your agreement if already made. Qup joint efforts to obtain modifications to the current proposed olan sees to have had some success as indicated by David Cochran a‘t the February 22, 1991 meeting of our cities. Orono hopes we can all build on both that and the testimony to the Metropolitan Council, we trust, therefore, you will accept this ns presenting our own suggestions and views and not as an attempt to exert pressure on your internal affairs. SincerelyTX Mark E. Bernhardson City Administrator Enclosure cc: Dirk deVries, Metropolitan Council Representative District 13 bcc; Allan Orsan. City of Waycata V' - ■ —CITYof ORONO Po»i OfTic Bo* 66*Cry«tai Boy. Muu»«m«o 54323•Mumaooi QOem On the North Shore of Lake Minnetonka February 23, 1991 900 East Lake Street irayxata# MN 55391 Subject: LMO’s Comprehensive Plan Dear Gene, During th. 90 day P.«'’t^.'city^oVOr'onl «uid council place 'ToaitVon rVlIt'd to^S. plan. This ii«.r^^?n adltVon to a'nd‘not preemptive of previous concents on the plan. . j rifcv of Orono that LMCD remain within Its “rigina\ charge and and :S«Vtit“nti« tS«^Ve"n”lon,er^hared by at least the majority of the cities around the lake. Specific areas of comment on the plan include: structure - Based not only on Orono ’s Board s^ucalteration to the Board, but now to the l^cSnSe Sf sub urban Hennepin Parks and Metro Council to ** Boards original *‘**«o«i?ion * fwe*”suggest LMCT obtain letters from each of those Alternate L.MCD may desire to amendappropriate.) AS an alternate accurately reflect co'ntTibSriol. ^nd/or sbor.line o„ the Board • ^ . T*. i« arono'a oosition that any reference to r/ViTJ-nni'. particularily ^ * At moJt the plan should td/iJii«iIy«“* i-"® ‘“PPott th. citi.s ■nUMNG a aOMMS - 40.01? AOMINOI»AI10« a llNAf«X -40.73W fia>404m PtmtIC WORKS -40.05* Mr. Eugene R. StrOmSen Lake Minnetonka Conservat February 28r 1991 page 2 of 3 ion District V V ■ individual grant requests to DNR for the monies that were originally earmarked for the cities through LMC2. Finally the LMCD should limit its role regarding additional parking spots for public accesses to that of determining any adverse impacts on the surface use. Surface Pse Management - The City of Orono would again encourage change in the emphasis of the plan so that the first priority is the handling of the existing safety problems on the lake before allowing additional access growth on the lake. The City of Orono again encourages the establishment of a standard density for the lake beyonc which no growth would be allowed, while it has been argued that the literature would not support establishment of any standards it is no different than many of the standards set forth in DNR shoreland regulations. No specific literature supports the precise standards selected. This is also true for many of the city's land use standards. However, the policy decision has been made by the policy beards which have considered them to be re sonable in light of the various factors. The City also urges that LMCD further explore regulation by type of craft and inclusion of the ongoing survey methodology as an appendix. The City also feels that the plan should address that LMCD should have not only control of the surface but also below the surface, currently DNR *jurisdiction". Such a dichotomy is not rational. Funding Structure - The City of Orono encourages that LMCD not further pursue, and in fact delete from their plan# the broadening of taxing authority independent of the cities parcicularily in light of Metropolitan Council's concecn in this regard. Orono would also like the budgeting process be clarified so that cities have a date by which they can express objections to proposed budgets before final adoption of that budget. Additionally, the City of Orono in line with its support of LMCD as it was originally conceived would continue to encourage minimal staff for the board to only conduct existing powers in an effective manner. Role of Plan - In light of Metropolitan Council assertion of^uthority as to LMCD's plan, Orono again requests that LMCD include in their plan the status that this plan has been given by not only LMCD, but Metro Council and other agencies and that their roles be specifically defined within the plan to include the following: A. Sections over which of the various agencies specifically have review and/or approval authority. r Mr. Eugene R. STroiacen Lake Minnetonka Conservation Dis February 2S, 1991 page 3 of 3 B. The process for review and amendment by LMCD of future plan amendments and the extent of review required by other governmental bodies. C. Specifically address the relation of LMCS actions to the comprehensive plan and bow preceived or actual Inconsistencies between the plan and LMCD actions are determined together with bow any such inconsistencies are to be resolved. To the extent that this plan is approved by Metropolitan Council* LMCD's defining the plan role would then have Metro Council's concurrence. we remain open for further discussion. We are encouraged by Nr. Cochran's statements of February 22, 1991 on deletion of shoreland regulations from the plan* retaining the current Board composition and deleting recerence to gaining additional taxation authority. the Orono City Council [ark £» Bemairardson City Administrator CCS Mayor and City Council JoEUen Burr* LMO Representative t ^ 2 V, * ■t ■ 31491.2 TO:Mayor and City Council FROM: Mark E. Bernhardson, City Administrator DATS:March 14, 1991 SUBJECT: Southwest Drug Task Force MtOLMEEnNC NAR2S mi OROiHl Attachment: A. Chief Kilbo Memo Dated 2/22/91 - Task Force Information ISSUE - Determine if Council desires to participate with the Southwest Drug Task Force as further emphasis on drug enforcement in the Otono Police jurisdictional area. ORGANIZATIONAL OBJECTIVES A. Key strategic issues Issue 13 Cooperation of services - mutual beneficial basis B. Departmental objectives Objective #1 - Continued pressure on teenage drinking Objective #2 - Continued drug enforcement on a continual basis Objective #3 - Continued DWI enforcement While not specifically a strategic objective for 1990-91 it does represent an opportunity for the City. INTRODUCTION - As you may be aware the police department had an emphasis on drugs and DWi during 1988 and 1989. Based on statistical returns this has decreased during 1989-90 for a variety of reasons including other priorities. The Southwest Drug Task Force is a joint powers entity composed on the following communities: Carver County, Scott County, South Lake Minnetonka Public Safety, Chaska, Chanhassen, Shakopee, Mound, Prior Lake and St. Boni - Minnetrista Funding for this comes from a combination of local sources together with Federal grants. Personnel for this are hired by the participating agencies with Federal grants initially paying for portions of their salaries with a decreasing schedule as the participation lengthens. Currently the joint powers has 4 personnel engaged in undercover work. This is a combination or experienced patrol personnel from police departments plus police trained individuals who do not have patrol experience. (The ination of experience and non-experienced is til? IMtJMMP^per ienced people are known locally where as non ex|>«ien<5^e^^^ople are not.) exploring various ways to achieve ongoingDiscussion rtrt iQHlyl^Q^QIfll^ctives and taking advantage of opportunities the Chief has prepared Attachment A exploring the various ways to increase the importance of "suppression of/and apprehension" of persons currently dealing in both alcohol and drugs. It should be noted that alcohol still remains the drug of choice for underage children. (The DARE program and Officer Friendly represent preventive efforts to deal with these.) The department did not budget specific additional monies for this, however, the City does have available fines and forfitures together with potential fines and forfitures from this to fund the amount discussed during 1991. ALTERNATIVES - 1. Southwest Drug Task Force/Ful 1 Participant - As noted In the attached memo for an initial investment of $8,400 plus the "contribution" of an officer and the hiring of a replacement officer the salary of which would be funded by the Task Force the City could become a full member of the Task Force. The advantage is that this would increase the total number of officers and allow for more work to be done in the Orono area than just taking the current base of 4 individuals and spreading that out over a wider jurisdiction. If the City decided to participate at this level, it is estimated that the net cost for 1991 would be approximately $15,410. The longterm outlook is that the cost per year would increase because the grant monies decrease as a percentage the longer a community has an officer in it. While the City could get out at any time, jumping in and out of the program would not be adviseable. At the point the City got out any new officers hired either as undercover or replacement would have to be released unless the City decided to increase its funding in the police area. 2. Southwest Task Force/Contributinq Member - For a total of $8,400 the City contributing to it, the City could have the task force of 4 individuals come in and actively work this area. (Currently they are occasionally working this area as a followup to work in other areas.) This would allow information to be shared between departments and could also provide an impetus for more patrol work on behalf of current officers, over not undertaking it at all. The downside is that this would be spreading the existing base of officers working for Southwest Metro to be spread over a wider area. I 3. Local Effort - As an alternative to the first two. the City could look at using $8,400 to employ its own officers in an overtime basis to do work locally. As such the City would not be a participant in the Southwest Task Force and Task Force members would probably not be in a position to assist Orono in its efforts, not only in being in the area but in sharing information. Additionally there would be no guarantee of ongoing officer interest in the overtime and it would be on a "catch as catch can basis". Status ” This "no cost option" would be to maintain the present priorities or rearrange priorities so there is greater patrol emphasis in this ar^a but not place additional monies as set forth above. RECOMMENDATION - It is recommended that the Council give conceptual direction recommended by Chief Kilbo in the area of being a contributing member for 1991 and direct that it be funded out of forfeit monies and that 1992 be explored as providing a person with "backfill wages" from the Task Force as a full member. PROPOSED MOTION - Moved by seconded by Council direct staff to develop the necessary agreements to be a contributing member during 1991 and to pi-ce in the budget for '92 for consideration being a full member of the Task Force- Ayns _, Nays _. L-a.1 ^ I ■i-i p. B' V'-; .• k^- ■■ ife It 'S' ■%' ' fc- i^- m St I-!'!-- V« "S Date: February 22. 1991 To:Mark Bernnardaon. Cizy Ad.'ninis*rat,or From: Mei Kiibc. ^nier^ ^ mm. 4<JlOlV 4*^a.Npi'.4,»**w ‘ 4 * On Wednesday morning, approx. 3:30, I apoke with Sgt. Bill Hudson, Mound Police Department and a 1 so head of the Southwest Metro Task Force. He stated .^nat the cr-g.-nal ijj»ant was submitted f>.>r actuax salary anu oeuef. out wi;en the grant was finally iccued. it had been cut $■ 09. so that the benefits portion was cut cut >“i tne gra. ^ ror i391. He stated that tiie cities at this point are getting varying amounts of backfill. Carver County Sheriff only requested S20,000 in salary backfill or reimbursement. Mound requested the full amount of backfill. South Lake Minnetonka Public Safety requested $33,000 as a sum. The intent of the grant is to gradually decrease the amount o't bjtckrill 3“4 y*».^rs now. t.i\os*^ th^'C 3T6 involved in the task force would be vutting an officer in there without any reimbursement. In the 1931 grant, they received $142,500 from the federal jjQvernit.ent. There must be a 25?i cost match t.c be provided by the cities. That particular match comes to $7,200 each. The members of the task force agreed to donate $8,400, or $1,200 over the amount to have some lee-way in it. and that amounts to approx. $45,000 in total from all the communities in the task force. Sgt. Hudson went on to explain what we would get ir we, tor 1991, gave $8,400. He stated when the communities are part of the task force, the task force tends to get more information and more cases. He went on to state that in Hound, for 1989, had only three cases. In 1990, they had worked 16 cases in Mound, while Hennepin County, to their knowledge, worked no cases in Mound. He said they also tend to get more investigative experience within the department when the task force is working in that area. He said the ideal situation is if every agency supplied an officer, and further if every agency supplied an officer without any reimbursement. Carver, as an example, is going to supply a man without any mone*'. jfQUi requested, I have looked into the cost levels of a backfill position. If we were to put an officer into the task force, we would likely choose an experienced officer to 1 ipw ■ . ilitt J- mvMi l ^fel':- » IP*' ■ Ki'fcii ir #‘i'^ pi*wrIM *«:#'S 3^'Kil- iw ‘iii assign, 20 I haVO bass pay of $14.2” year. Of tha^. s~ 1 a « J .v«ea ^ ri^ no u I*. n i o! 12 - ■“^ -•' i e • . -iS y>ao ^ « n^n 1^2 ?, total of $29.63” por isaving a backfill amount to be given to us of $23,659. This is if we desire to full backfill as Mound did in 1990. We would then hire a replacement officer for that year at a total of $22.6o9 for a salary figure with benefits of $7019. for a total of $29,637. This officer wouic work :r. the street in our department. As vou can see from this, we would be getting then all of the salary of the full ti:r.e officer and our cost would be $15,419. As you can see from here, it would cost us $15,419 to have an officer working on the task force on a backfill situation. In an ideal situation, we would use this officer again for^ the second vear and this is where the task force grant would nicely ask us to contx'ibute more the first year. of the match than we did The City of Orono can bow out* at any time of the program end in answer to your question, can we eventually get back in, I would doubt that we would be immediately get back in to the agreement after havirg just left it. although it would depend on the Chief and the Sheriff to make up the task force. To ray knowledge, all the permanent equipment has been purchased that they would need at this point. ihey have the permanent equipment which consists of a computer, some body armour for entry purposes, some body wires, as well as a booster for the body wires, cellular phenes, and the rest of the equipment is on a lease situation. I don’t believe they have purchased any desks, they are using desks out of South Lake at this point. This property again, would be split amongst those that have contributed to it at the time of disbanding of the task force. You asked a question as to what we get out of the $0,400 that we might pux in in 1991. In Hudson’s opinion, we would tend to get more information from the officers as they are interested in the program. We would perhaps have more cases of drug investigation ope.ied and completed, and the people in our department, as well as the officer part of the task force, would gain more investigative experience which would be more beneficial to the Department at a later dai.e. Also, from my own standpoint, I think we would get some community public relations in the fact that we were actively doing something about the drug problem. Orono is very, very heavy, especially in the summertime, with drug usage and mid-level dealers. In the past three weeks, they have made four cases out of city of Orono on sales of drugs and this is the month of February. As you are well aware, from June through September, the city of Orono is a very active narcotic dealing area. . ?1;'-r ■ . - ■■i ■7 . i "I? ■ v.-i- You asked '.iw would we conj?are -he 33.400 given ^ task force or uaing the 50,400 in our . , l^y uslnirf ch<? o«? .*oucc«^daiui to the ^int we did in 1987. We could increase our arrests likely three-fold. We could likely do something with our dealers in our immediate area and again, make some public relations inroads because of this. The upside is the ract that we could likely do it for 56.400 a.na some overtime expenditures. But. we might be hampered somewhat by the training that our people have, and the fact that we cannot at all times be able to follow through on the cases because we are using officers from our ordinary patrol force, which Is liiaited in scope. To compare that with the task force that might have 5-6 persons that have drug investigation as their sole activity is something you can’t match with us doing it ourselves. w ' ■ 'te'i.:#: .>•: , You further ask. is it worth getiiiig into? Quite tranic*y. I don’t see a choice. Lord Fletchers is a primary trading spot for drugs and this spreads into the city of very fast we have a number of dealers in the city of Orono that are very active .and they of course also congregate at Fletchers. We also have a population that is able to purchase drugs and therefore, attracts sale to younger ttress»*s werepeople. As you recall, several years ago. we complaints from Lord Fletchers that young wat ’I:’*- ' WSf' pte: .-x.;' being offered cocaine as tips. I think these examples ana many others that you and I are aware of, make it imperative that we become part of a drug task force. I would urge that we eater into this task force using forfeiture money and perhaps use mone> from the crime prevention coalit^n to fund the first year. I would also assist the new Chief in budgeting for the ^ew officer to replace the officer that we might put into the task force. We have a nt^ber of People that are Interested in going into the task force, so that we could run a decent program. t-' V:. rv„> ftgSK m ;.iv ■It ' 1 -3!1 i ■'V.' ■% f-v- ’- "'•■/A': '■' "'h^' ’AM%: ..i riAuT-^fe' .v;; i^i A:AA A\ 01 W§A- »■ ■rSiS? ^A: . ■• mMm Si®- *9mmsmssk'kmw Oik *<$B,SimM' Siir«p- .............................i il®|.: smb: ‘4,kWAK0^W BBS ii ^'■v M?:'-/MiifA, ;4?‘:#i^^mwSSSx ;»?sa&:vM ?■ MsAAAmtliist' Pltii: ■ :i-.Cf-: 1*, Dates To: I nt er i c c* "^erno Feoruarv 11, l':^9 3 I'tar'K Ber ’^.iiardson , >_i _v nunii • 1 1 -5t.'r.< c :jr j*!r ^ ^ * • tmT * •> M/-i1 »•••: 1 ^f r:. - 1 , - Re:Participation ot the Citv or Orono Southwest Metro Drug Task Force in the The City o-f Qronc has explored the? possibility of joinina she Southwest rlgiiro Tasr f'.jrc.p as iong as 4 ■, ears auo. ht that time, the tasi^ far oonoistod of Car'.'sr County, Scott ty, South «■ a f•• 3 X nn st —‘n !■-. ^ C t..d 1 i w .>'j. t / • Ch a»■. a , Minnetonka, Clianfiasscrn , _;i’iaf.wpea anci Moun • Several years ago, St. Boni-Minnetrista and Prior Lake joined into the task fore c; «The tatsk force is curreru:i,- involved in each of those cities and uounties interdiction of the street level dealer. for druq The task force in 1990 was resoonsidis for This also included the discovery of an LSD •assistance in identifying one of the first 107 1 -. ♦. CXL. arrests, and also the ice” dealers: ^ «l is similar to a msthamphstamino tvpo oroou.ot, however. much more addicti ve than methaiTiphetami ne or cracl cocaine. The task force is funded through a combination of state, federal and local monies along with donations of any forfeited monies involving the task force. The task force currently consists of four undercover agents, two of the agents having been assigned to the south district and the other two ager»ts to the north districts. The arrangement of the agents is in working in assigned. done in such a wav to prevent their discovery the citv or county where they were previously The task force is currently looking for a commitment from each citv or county for either cash or personnel. The total monies raised from the cities and counties involved for 1991 is ♦72,000. Those monies ara used to pay bills, informant payments and purchase of drugs and repairs, as well as gasoline for their vehicles. The task force s primary task is identification of and the arrest of street level drug dealers. This is the same group that MS worked on in 1987 and since then, we are very, very concerned with this particular group. The primary concern of the task force is to continue in force through '91, '92 and beyond, and to that end they wm • , i • • A.. 'i ! ..{il I* *■• •. .* !»•' :) .w&. "■^1 vS-M??;'^'', r:m.- ■■. ,.MmSk. •'i' MS- •■•.■.'^^',• ■'Vil'A Vj.-.;■'<: r‘ ‘-;‘1 .;r- V ■■'cIS#'' v.:.':v woLtid 1 i i ►» vferv to the;n. fllLU.:) -w /. « . t- iaUU ♦ L - ’Jtsrr siJi li l-s?- s .-i i. - i : =*’.J neIt Orano joins the t=i3>- "-orce tor ov :iasn jcri^’ci-n • t:ask -^orcB in exchanne would wori" cur area, tnev wcuia oe usinq our i nrei 11 qei'.ci?, rru>v '^a^ e ":*c.r:qn i ;: f/a -furnishing them with ciceauate, accuracs in f crmati an. In anv cases that they make ;r. cur decartncr*t thcc :n-. cl cc -for-fai ture, they would tale the -f orr‘•ji tv.re monev ann -too it to the task -force -funding. However, i-f we were tc uncercake a -forfeiture on our own, without the use o-t- the task -rorce, that forfeiture money would not have to be invol-'ec in the task force. Thera are two ways ter Creno force. O tOCC.T.^« ^ . M 1 , * « « 'w * -« fc~ — ^ i i. We could become a member bv gi ^mg the tasr. teres aLi4<.'U cash commitment. The task force would work our area usinc our intelligence. We would not oe eeimmittea for tne ne;:t year by this commitment. 2. Orono could assign a person to tne task force full time. The task force would reimnurse '•>r ''--ir k f i 1 ^ ,o.= |ttf-.n on our Deoartment uo j>33,00u ror ene first year. This figure would exclude- any ba.-..*j; . te be entitled to such as inedical benefits X. w — - « w' -. - 1. U .. «. * * w — W * • . 1 k.b A ■y uLherr 1 riBUr nnu.e in other words, boing tho scir salary a.Tzur.t the officer. uv- Each year the city has a person assigned to the dr-.g task force, the backfilling would be reduced bv a certain dollar amount. For instance, the first vear of backfilling the wages would afnount to -$^33,000, i:r«e •jri.lowir»g i woiaio be reduced to $20,000, and so on. -he monies gi .sn t-c tnc task force through state and federal grants v^ere given to i y them with the understanding that eventually each citv would hopefully be able to provide a person. The grant monies would eventually cease altogether as a result of this. These monies are considered seed monies or an incentive bv grant agencies to encourage local agencies to become involved in the drug interdicticr. pnegra.r.. :vV* 'K-V ^ \ I w" V*^* a In 1991, it is my recommendation thar we gi.e j;'- • . ' ^-ft; fi*. * ■■' ■•' . as muen o-r $0,400, that we can. we have cappi o-N. ,'.•‘.-O t ur .isi-.ura funds from which we can draw some amount. Also, I believe the North Tonka Crime Prevention Coalition could be requested to come forward with some funds. 1 think it is vitally important that this area become involved in the tas force as we have a lot of high level dealers in the area, especially in the summer time. V-*1! • ‘ . V -i'. »■ i-« A.^. . j ■ i}'* rfU'.'r'V'f ■",'f^- !♦'"» ••^- ‘i' v t;/.; ■,»'■ ;v‘i'm:M r'l'i'''V:-'‘.-"-':'-'"*i^- ?!■ • Wt?-.-''.';■ .1:' m§m *<,. f;:'r-. ■;7 ‘^^i,‘^‘^, ' r;'^''^v', ■ ... ■■p%’mm: : : ;•• i^.,r ' ■ ■ ■■ .; ■ 7^.?:7-'V*v. • ■’ ;:ej/;j*’>->i I Tiave attaches .". ia-r.-r'ar ~.c bs- ~nrr 'r *"■ Metro Task Force for 1991. ir.Oicatiro that giving them money tor salaries oniv tnO '. n-.;"> ‘je -*cu;lt te '■•jouj .i not shara any permanent souipment for i :^9i and that “H2 .•^ouiP 1 n ihoertake to cover cur cwn wcrlcmen's comp anc iiacilit. in tne jurisdiction in -/^r.icn any ot our aoerr ■■ -i.r .■■>>=■■ son r.— be emploved durina i991. ■fit •.'jnv Further, in l'’‘=T:, I would su.jmit to the ^5'm Chie- ct 'o' ice and would assist in budgeting for an ottioer cositjon that could then allow an o-f-ficer to be assianed to the task -forre so that 2 could put an cfficpr in to .-ecl-iOc- ti.;. ant ha.o- him reii .irsed tor i-3'3. Ou'I-'. I c.ninK cm 3 aqain is necessary because at our ocsition in -re i ■= ar.?:i -sr.r, .-i'->n •---• mrin'i the 3-4 month perioa in tns summer. In order to have tha City ot Qronc join me ias>. rcros in 1992, we have to provide tnree documents '.ai* ot wnicn are attached). The -first document is a joint powers agreement, which authorizes the drug tasi: torce to mare arrests in nre city, and this spells out some other stip'.'i ati ons. ~h5 second is a letter o-f commitment wnicn indirntes ^ ^ ^ ,'5> c:: desire to be a part o-f the task -force. The third term resolution dra-fted by the participc.tir.c cit, c- citicc Each document could be in different forms accorning to City's standard with the sKception of the jcir.r pewers agreement. 13 a he In speaking with Chief Lenny Harrei irom Mounu roiice Department, in regard to total cost to Mouna in 1990, he related as follows. Sgt. Hudson and Lyman were nut into tne Task Force, Hudson being the supervisor of the task Torce. Their total salary comes to appro;:. f9S,00<j. Mound hired Mavissen and Niccum and their salaries are aoDro;:. fai.OOO. At the beginning of the year, it was indicated that the-' would likely get «*1 of Hudson ar.o Lvman s salaries uaci. on a match, so City of Mound gave :fS400 as 2 fair share measure. Just recently, they learned that they will only bo getting the salary and benefits of the new officers hired to backfill, that being Mavissen and Niccum, which is appro;:. ^31,000, which leaves appro;:. #14,000 short to be picked up by Mound, plus the #8400. The initial grant had indicated that they would pick up tne salaires ana oenefits of new officers hired to backfill the officers in the task force, and as a result of that, they felt it was properly th.a fair share payment. In the closing of tne contract vear in the task force, the task force said no, thev can c do tr.it. and only are going to give the #33,000. They do not feel this is necessarily going to carry over to the ne;:t vear. Chief Harrel indicated that someone putting in a man for 1992 would likely get salary and benefits of the new officer hired to backfill, as this is what they have put into the contract with the task fores for 1991 and e;:psct to do tho same for 1992. ■■'-m V" * w c z* \ ' y 1 /f SSaImL J 'fV DRAFT Februsrv 1« 1991 Sgt. Bill Hudson 5N Mstro Drug Task Force South Lake Minnetonka Public Sa-fetv 010 Excelsior Blvd. Excelsior, MN 55331 Dear Bill The Orono Police Department desires to participate in the Southwest Metro Drug Task Force during 1991. Since our budget -figure has not yet been approved, our commitment must be tentative at this time. We understand that any monies we may contribute to the Southwest Metro Drug Task Force during 1991 will be -for salaries and we will not be involved in any permanent equipment purchases. V-i,’ % "■sfpr We understand speci-f ical ly Section 5, entitled Liability o-f the Joint Powers Agreement that states all workers compensation and civil liability cla‘ms will be handled by the jurisdiction in which the agent is employed. We understand -further that we will abide by the wording of Section 5. ‘vv.We will be contacting you as soon as the -financial presented to the Council v,v SincerelY, ;®1S' C">n' :VT Mark Bernhardson City Administrator v>: ■>>vVv' •: V tewliffliiV' t.: -wm *'■ r\ ■i 1-a ■; Ji ? _SOUTHWEST METRO TASrl FORCE JOINT POWERS AGREEMENT January 1, 1991 - DecemberJl, 1991 THIS AGREEMENT is rr.ads by and between Carver County, Scott County, South Lake Minnetonka, Chaska, Chanhassen, Shakopee, Mound, St. Bonifacius-Minnetrista and Prior Lake through their respective law enfcroer.ent agencies. WHEREAS, MN Statutes 471.59 provides for the joint exercise of powers by two or more governmental units and specifically allows for joint exercise o: police power; and WHEREAS, the Southwest Metro Task Force has been created * « by the parties for the interdiction of drug traffickers and street-level dealers in the named Jurisdictions; ». ' •: - ■ * A1 ■ NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: wMf .S' ••I. PURPOSE mm: ;.iv 5':I"' The purpose of the Southwest Metro Task Force is to provide a eonprebensive and multi-jurisdictional effort to reduce drug trafficking and eliminate local street-level dealers through the coordination of law enforcem.ent agencies. Once established and funded, the Task Force operations are to be coordinated by the South Lake Minnetonka Public Safety Department. Agents will be licensed police officers paid through the Task Force fund comprised of pooled local and federal monies. Agents will act as gathers of information. Offenses taking place In a specific jurisdiction will involve the prosecution of those individuals by that jurisdictions attorney. liiilPIttais-,:,;... 1 •r JS m .4 . ri j .'a Agents vfill have discretionary powers of arrest in all Jurisdictions.Pursuant to MN Statute 471.59, subdivision 12, agents licensed as Minnesota police officers may cross jurisdictional boundaries for the purpose of gathering information for the s successful completion of their cases. II. FUNDING r;‘; The Task Force is to be funded by a combination of federal money, state money, donations and forfeited money. South Lake Minnetonka, on behalf of the parties, has applied for and anticipates receiving a federal grant in an amount yet to be determined. The grant amount, plus a cash contribution not to e.xceed $10,000.00 from each municipality shall be transferred to South Lake Minnetonka for the administration of the Task Force. Funds may be dispersed by South Lake Minnetonka, for purposes including, but not limited to, pension payments, insurance and other costs, according to applicable State law and with the agreement of the parties. The books, records and documents relevant;to this Agreement shall be subject to audit by the parties or the State of Minnesota at reasonable times upon written notice. Strict accountability of all funds, receipts and disbursements shall be provided for. III. TERM This agreement shall commence January 1, 1991 and terminate December 31, 1991. ."t ■< f 'i J IV. DISTP.I3UTI0N 0? PROPE.RTY j ^ All forfeitures of property, njoney and other assets will be divicei equally among participating agencies at the terminaticn of the prograr.. All permanent equipment purchased through the program shall oe shared by the participating agencies on a need basis during and after program termination. V. LI.A3ILITY All worker's compensation and civil liability claims will be bandied by the jurisdiction in which the agent is e.mployed. ^ .7'- 1: : VI. GENERAL PROVISIONS This program is to be administered under the jurisdiction of the Bureau of Criminal .-.pprehension. All activities are to be consistent with and subject to the gr.ant application (attached and incorporated by reference), as well as applicable state and local laws. ofDated this cay 1990. I'-V CARV :S.' .4 f SCOTT COU.N-TY BY: DATED: //)/*}/^n i SOUTH LAKE MINNETONKA CITY OF CHASKA k'- 'r0im^rm-c 4-l» ___ _ _ CITY OF CKANHASSEN CITY OF SKAKOPEE DATEP: n. tqqe 5^ .. CITY ST ,.-SC!5iFACIUS-yiNiJ2TRISTA ATED: CITY OF PRIOR LAKE Outfdi ■•i! ........... m r^j -i W^’ .',t .'‘Pv,. ’•'. r- / -- • .H-- V $V ■ ,V: t -■•'4 mm^ ■•■«'.• i, A ^i|W» fcif& *;-■ V - f* ' 1/ • “ - -•' '. -^/ % ,-- - - "-A,*A,‘'. > ■-V . ■ .'r<\:'- ■, _> -:*■ •■'At r WT^1o:t-Ti.€ i:;-4 ir-:5HH«0?££ P-7-ICS lt>i 7S1. !0:sl2--:-;5-s4lC ;22? FC: •* city of Shakopee POLICE DEPARTMENT ••-'cL- 476 So«tb CttW Strtot SHAKOPEE. MLNNESOTA 55379 Tol. 44S-6666 Ip <1 Sgt, Bill Hudsonsouthwest Katro Drug Tas)c Force ChUf Toa Steininger Shakopaa Police Departnent Mefe* LeEEer of Coaaitnent Date:October lo, 1990 5T.« ShaJcopM Pollca Dapartnent dealr.s SAu^hves** ^etro Drue Tack Force during 1991. since our budget hae net be'en approved, our coaaitaent raust be tentative at this tise. Si.- Vhan our budget waa written i we were unaware that the coat 'rife-.Of i? Vt..k_forco would m-will it availablo. Wo oro propacod to offset this « of?ie« trSia’Tasic Vcrc. tlr an unspecified period of tine A Reaolution to thic effect should be passed by our City Council on October 16, 1990. ^ /‘-'I' . If you have any questions, please contact me T' ■00 ■ im^E .. V.; 1.1 V -.• Ill iiii ii3 n' - :i -m • t3>' -i-.'' P\' 1 t . ' NK:V:- h' •■ ■ Pr-'-'£■*- Nt‘» ■- ^^•■"5: •;» >. i^ifc ' r---i‘»- S®;-: Vp;vA' f- j .t it" : •^-. IKSif;? •■/*- • .. ‘.- . V X RISOUJTXON NO. 3303 k fttSOLDTZON REXATZNa TO CITY PA11TZCZ?ATZCU IN KAXCOTZCS CONTROL PROGRAM MHlREAIy UK* StatutM 471.89 provid.s for tho joint oxoreito of potrors by tvo or aoro gevomaontai units and tpaeifieally allevs for joint axaroiaa of poliea povar; and N8ERSAS# Tha Soutbvast Matro Task Forca has baan eraatad for tha iatardletion of drug traffickars and straat-lavaX daalars for tha govamaant aganelas vhe hava bacoaa a part of tha Task Forca; and NHtREAS, Tha City of Shakopaa dasiraa to be a party to tha Southeast Matro Task Pores. MOM, TRIRIPORS, !lE ZT RESOLVED, That tha City Of Shakopaa antar into a eontractural agraaaant vith aanbars of tha Southvast Matro Task Forca for tha oalandar year 1991. B£ ZT FURTBSR RISOLVEO, That tha proper city officials ba and haraby ara autherisad to axteuta such agraamant. Adopted in regular session of ths City Counoil of tha city Shakopaa, Minnasota, held this <d;sa day of HovaBbar, 19S0. Mayor of tllavgity/of Shakopaa ATtiStx Approved as to fom: • s "'A! , ■ ■ - 1 '1 W-'Ir t .&■ lx ^'y.1 ^X■f tki r\'i STATE OF MINNESOTA GRANT CONTRACT Trn. No. VO Acet. ID 526053 ' Organization Req. No. 07100 Vendor No. ^IQiHoeX Tvoe Terms Cost Code 5 C.CD.l C.CD.2 C.CD.3 Cost Code 4 Amo'^.it $142,500 Suffix 0/ Object TYPE OF TRANSACTION E] A40 A41 Date Ill390lio. 0, ntered tr ■cr A44 A45 A46 Date^ r No.tered by^ NOTICE TO GRANTEE: You are required by Minnesota Statutes, Section 270.66 to provide your social security number or Minnesota Tax Identification number if ®'^*^*'**® with the State of Minnesota. This information may be used on the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent liabilities, THIS GRANT WILL NOT BE APPROVED UNLESS THESE NUMBERS These numbers will be available to federal and state tax authorities and state persennel involved in the payment of state obligations. TOIS GRANT, which shall be interpreted pursuant to the laws of the State of 2..S??e* State of Minnesota, acting through its Department of (herein after STATE) and the South Lake Minnetonka Public 2m Department, 810 Excelsior Boulevard, Excelsior, MN 55331, Soc. Sec.-or MN Tax ID. No. _ _ _ _ _ _ Federal Employer ID. No. (if applicable) _ _ _ _ _ _ _ _» herein after GRANTEE), witnesseth that: jWEREAS, the Department of Public Safety has been designated to administer • funds available through the Federal Anti-Drug Abuse Actof 1988 (Public Law 100-6S*:?), and. W^.r»AS, GRMITEE r«pr«>u.ts that it is duly qualified and willing to perfora th». v/ervices set forth herein. 'OW, THEREFORE, it is agreed: I. ^RANTEE'S DUTIES. GRANTEE, who is not a state employee, shall: See Attachment 1. LB-BJA ■> ■ .» »% E--^ t- r'-.T > ■ r5'?'V :;|,V.^- k-: p>'^' ^ i, -' < w = . II. CONSIDERATION AND TERMS OF PAYMENT. ^1/ ■ pv A. Consideration for all services perforaed and goods or materials supplied by GRANTEE pursuant to this grant shall.be paid by the state as follows. 1.Compensation shall be consistent with the Program Lijie Item Budget, which is incorporated into and made a part of the Agreement. See Attachment 2. 2.Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE'S performance of this contract will be paid provided that the GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Employee Relations and GRANTEE will only be reimbursed for travel and subsistence outside the State of Minnesota if it has received prior written approval for such out of state travel from the STATE. The total obligation of the STATE for all compensation and reimbursements to GRANTEE shall not exceed $142,500. B. Terms of Payment. 1. Payments to the GRANTEE will be made by the STATE monthly, on a monthly cost reimbursement basis. 2. Payments shall be made by the STATE promptly after GRANTEE'S presentation of invoices for semrlces performed. 3.Upon GRANTEE'S reqpiest, an advance payment may be made after agreement execution, in an amount not to exceed 10% of the total STATE obligation, as determined necessary for execution of GRANTEE obligations. Upon GRANTEE request and at the discretion of the STATE'S authorized agent; advanced payments may be negotiated in amounts determined necessary to execute GRANTEE obligations*in the following allowable funding areas: purchase of evidence, purchase of information and purchase of service. 5.Invoices for reimbursement shall be identified in approved budget categories and submitted on a monthly basis and within 20 days of the end of the reporting period. The GRANTEE agrees to provide the required cash match, which will eqpia.. at least $47,500, which is at least 25% of the total project cost. The ;otal project cust Is estimated at $214,700, but at minimum must equal $190,000. 7.The GRANTEE may claim reimbursement for expenditures incurred for services performed on or after January 1, 1991. 8.The GRACES will e'^end grant funds and required cash match allocated for this ^.roject according to the attached project U-BJA i f-'• /■v ^ ;Vr- r ^ ‘V! ■F>' .m - Be' BSf S:C>" . •■ -- J .^' ..e;,. », ?• III. IV. V. VI. VII. ■ i -',' ■'t: budget. The GRANTEE will submit a revised budget for any deviation of 10% or more between the allowable funding categories: administration, clerical, equipment, facilities, purchase of evidence, purchase of information, purchase of service, supplies, sworn personnel, trai* ng, vehicles, other. The revised budget must be approved h ,he STATE before any expenditures can be made based on the revised budget. 9.Payments are to be made from federal funds obtained by the STATE through Subtitle C of the Federal Anti-Drug Abuse Act of 1988 (Public Law 100-690) and amendments thereto. If at any time such funds become unavailable, this grant shall be terminated immediately upon written notice of such fact by the STATE to GRANTEE. In the event of such termination, GRANTEE shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 10. The GRANTEE agrees to return any unused funds to the STATE unless prior approval for an extension has been granted by ‘ he Grants Administrator and an amendment to the grant contract has been duly executed. Unused funds must be returned to the STATE within 30 days of the ending date of the agreement. Conditions of payment. A11 services provided by GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE, as determined in the sole discretion of its; ithorized agent, and in accord with all applicable federal, state if.d local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. FAIUJRE TO COMPLY. The Grantee agrees to return funds to the STATE for any work the STATE in its sole discretion determined to be unsatisfactory or performed in violation of federal, state or local law, ordinance, rule or regulation. TERM OF GRANT. This grant shall be effective upon such date as it is executed as to encumbrance by the Commissioner of Finance, and shall remain in effect until December 31, 1991, or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. CANCELLATION. This Grant may be cancelled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days' notice to the other party. In the event of such a cancellation GRANTEE shall be to payment, determined on a pro rata basis, for work or services satisfactorily performed. STATE'S AUTHORI^ZED AGENT. The STATE'S authorized agent for the purposes of administration of this grant is Susan J. Perkins, Grants Administrator or her successor. Such agent shall have final authority for acceptance of GRANTEE'S services and if & ich services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. LE-BJA - . ... . i rilihlirtiiTf rvii u ' ■V m-. VIII. j'rriv.:' Wi-.. . C-.w IX. X. ASSIGNMENT. GRANTEE shall neither assign nor transfer any rights of obligations under this agreement without the prior written consent of the STATE. GRANTEE may subcontract to provide services as described in the GRANTEE duties (Attachment 1) . It is understood, however, the GRANTEE remains solely responsible to the STATE for providing the products and services described. It is further understood that GRANTEE will seek prior approval from the STATE in subcontracting for individual consulting services where the compensation exceeds a rate of $150 for an eight hour day. AMENDMENTS. Any material amendments to this grant shall be in writing, and shall be executed by the same parties who executed the original or their successors in office. LIABILITY. To the extent permitted by law, GRANTEE agrees to indemnify and save and hold the STATE, its agents and employees harmless from any and all claims or causes of action arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this grant. XI. ACCOUNTING, AUDIT AND RETENTION OF RECORDS. A.GRANTEE will e.' lish a separate account of this project and will maintain fisc- .. --.')rds in accordance with applicable federal regulations for r.L. 100-690. GRANTEE'S records, documents, and accounting procedures and practices for this project shall be subject to the examination of the STATE'S authorized agent and by the State and/or Legislative Auditor. Fiscal records shall be retained for a period of three years following submission of the final report. B.Should the GRANTEE receive more than $25,000 in total federal assistance in its fiscal year, the GRANTEE shall obtain an annual financial and compliance audit, made by an independent auditor, in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget Circular A-128, (or Circular A-133) as applicable. Exhibit I "Federal Audit Requirements" is binding upon the GRANTEE and is hereby incorporated by reference. The CFDA number for this grant is 16579. A copy of this audit shall be submitted to the STATE. C.The books, records, documents, and accounting procedures and practices of any cc.ntractor and/or consultant relevant to this agreement shall be subject to examination by the STATE'S authorized agent and the State and/or Legislative Auditor. Records shall be sufficient to reflect all costs incurred in performance of this agreement. 0.The GRANTEE agrees to abide by all the financial management policies and procedures required of GRANTEE organizations as outlined in the effective edition of OJP Guideline Manual, Financial and Administrative Guide for Grants (M7100.1). LE-BJA -J r '■'''it..'^, ■. 'V. K'^.Mm ih- - ..t; ii-ri; '=*v .'. : -v , -i ^y tin - '■ -■ «v, XII. XIII. XIV. XV. XVI. 'ti: - Mm ,y.VM- OWNERSHIP OF DOCUMENTS. Any reports, studies, photographs, negatives, or other documents prepared by GRANTEES shall be the exclusive property of the STATE and all such materials shall be remitted to the STATE by GRANTEE upon completion, termination or cancellation of this grant. GRANTEE shall not use, willingly allow or cause to have such materials used for any purpose other than performance of GRANTEE'S obligations under this grant without the prior written consent of the STATE. OWNERSHIP OF COPYRIGHT. All right, title and interest in all copyrightable material which GRANTEE shall conceive or originate, either individually or jointly with others, and which arises out of the performance of this contract, will be the property of the STATE and are by this contract assigned to the STATE along with ownership of any and all copyrights in the copyrightable material. GRANTEE also agrees, upon the request of the STATE, to execute all papers and perform all other acts necessary to assist the STATE to obtain and register copyrights on such materials. Where applicable, works of authorship created by GRANTEE for the STATE in performance of this contract shall be considered "works made for hire" as defined in the U.S. Copyright Act. IDENTIFICATION AND SOURCE OF FUNDING. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part With F^doral money, GRANTEE will clearly sta^te (1) the percent?^e of the total cost of the program or project which will be financed with Federal money, (2) the dollar amount of Federal funds for the projects or program, and (3) the source of federal funds which is the Federal Anti-Drug Abuse Act of 1988 (Public Law 100-690). WORKER'S COMPENSATION. In accordance with the provisions of Minnesota Statutes, Section 176.182, the GRANTEL has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, Subdivision 2. ANTITRUST. GRANTEE hereby assigns to the State of Minnesota any and claims for overcharges as to goods and/or services provided' in connection with this grant resulting from antitrust violations which **^1*® under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. NONDISCRIMINATION. A.The GRANTEE assures that it will comply, and all its subcontractors will comply, with the nondiscrimination requirements of the Omnibus crime Control and Safe Streets Act of 19M, as amended; Title VI of the Civil Rights Act of 1964; f! Rehabilitation Act of 1973, as amended; Title ^'‘cation Amendments of 1972; the Age Discrimination Act i?* Department of Justice Nondiscrimination Regulations 28 CFR P*rt 42, Subparts C, D, E and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. sea.. as applicable. LE-BJA i y: ^■-■A A B. Th« GRANTEE assures that in the event a federal or state court or administrative agency make a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against the GRANTEE or its subcontractors, the GRANTEE will forward a copy of the finding to the STATE. XVIII. REPORTS. ifSA 111'?-: V: " :R. • A.The GRANTEE will advise the STATE concerning the project progress through the submission of quarterly and annual reports as required by the STATE'S authorized agent. B.The GRANTEE agrees to abide by all the administrative policies and procedures required of grantee organizations as outlined in the effective edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants (H7100.1). XIX. CERTIFICATIONS. A.(When Applicable) . The GRANTEE will complete a CERTIFICATION REGARDING LOBBYING docume.it and return it to the STATE prior to the starting date of the agreement. B.The GRANTEE certifies that; equipment acquired with grant funds is required as no other ecpiipment owned by the GRANTEE is suitable for the effort, equipment purchased and used commonly for two or more programs will be appropriately prorated to each activity and, that equipment purchased with grant funds will be used during and after the grant period for criminal justice purposes. C.The GRANTEE will complete a CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (OJP Form 4061/1) document and return it to the STATE prior to the starting date of the agreement. D.(When Applicable). Prior to the expenditure of dollars allocated for confidential funds, the GRANTEE project director shall sign a CERTIFICATION indicating that he/she has read, understands and agrees to abide by all of the conditions pertaining .to confidential funds as set forth in the effective edition of OJP Guideline Manual, Financial and Administrative Guide for Grants (M7100.1). E.(If a State Agency). The GRANTEE will complete a CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS (OJP Form 4061/3) docximent and return it to the STATE prior to the starting date of the agreement. XX. OTHER PROVISIONS. A.The GRANTEE assures that Federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. LE-BJA )i 1•• r r'' ' •u '. A k ■ li i . vv. A^i-: ■ - 1: ^' ■4\^ rf!--v ■■ B. C. D. E. P. r' ^ , -/ - -■■• c : :y '■.Kf;' k "’>* - '• • ' • ' \ -y-’ - mmm-,-.: LB-BJA The GRANTEE assures that matching funds required to pay the non- Federal portion of the cost of each program and project, for which <*rant funds are made available, shall be in addition to funds that Would otherwise be made available for law enforcement by the recipients of the grant funds. The GRANTEE assured that a legally binding commitment appropriating the cash match required by the Act has been made by the appropriate authorities. The GRANTEE agrees to work with other elements of the criminal justice system, such as prosecution, courts and corrections as needed to improve communication and cooperation between these elements. The GRANTEE further agrees to coordinate efforts and cooperate with Drug Abuse Prevention, Education and Treatment Progr2u&s in the GRANTEE’S project area. The STATE will provide listings of these Anti-Drug Abuse Act grantees to the GRANTEE. The GRAINS agrees to manage asset seizure and forfeitures as income which may be retained as program income and used by ^he GRANTEE for only those purposes that further the objectives of the formula grant program under which the grant was made. The GRANTEE may use program income funds from seized and forfeited assets as match. If the GRANTEE is a multi-jurisdictional law enforcement task force, the following are assurances made by the GRANTEE: 1.A task force advisory board has been established witli membership including representatives as necessary from participating jurisdictions to oversee task force activities and budgets. .. I,..- ■mCMIf.- ' ■ s . i'-':3. m':'' The task force advisory board will include at least one county attorney or county levels drug prosecutor. The GRANTEE will advise the STATE if the task force membership changes* The STATE, through the authorized agent reserves the right to cancel this contract with thirty days' notice should the task force membership no longer meet established criteria of (a) two or more county sheriff's offices; (b) one or more county sheriff's office and one or more municipal or other local law enforcement agencies, or; (c) three or more municipal or other local law enforcement agencies. In the event of such a cancellation, GRANTEE would not be entitled to further payments. 4.A valid Joint Powers or Mutual Aid Agreement between all agencies included in this project must be in effect by the •^£*ctive date of this grant. A copy of the agreement must be submitted to the STATE prior to the starting date of the contract. I ' fIN WITNESS WHEREOF# the parties have caused this grant to be duly executed intending to be bound thereby. APPROVED: irr"«RM;rEE 2. DEPARTMENT OF PUBLIC SAFETY By: Date: \\ **7.\ Title: Date: By: Title: Date: 3. As 1^0 fora and execution by the 4. COMMISSIONER‘OP *A ATVRNEY 6ENBRAL By: DATE: ■’'-"'L^isr^4*ATioH DEC 2 1 1990 By: Date:Ry G3raltl T. icyt^ ■ I" • - ■' -i > W' ■m 9. COMMISSIONER OF FINANCE Encuabered Departamt of ^ipance - - -- - - - - - - - - - - - - - - - - - - - - - - - - - Date: * ■ &. ’ Person(8) signing tne Agreement and obligating GRANTEE to the conditions of this agreement must be authorized. A certified copy of the resolution authorizing the GRANTEE tc ‘^nter into this Agreement and designating person(s) to execute this Agreement must be attached hereto. im ■life. •* y. > feilf - i- ■ i -fe/'-- 'fe. I-#® LB'EJA 8 k---' fe- ^ ^ .f . I X V: V‘f ■V ■k\ % s*-; if .1 fe* ’ *7^ K- £ ^v-13 j t-- , <, l-r:':i-''J'':?*f.v r - ' -*i%r**v fe'K ■*••«?■; ; f ;?!:•“ •W .L • Hf--. -Vr’’- - ?';^’':'rV -}K-- ; •. '■-/ . ■' i ‘ :^;V"'V‘- ^r, •vra.v. Plftfc^ m--.li^: f ■ .' ‘:\-:v->'^ .%v, V ■ :WM%. '.-../.■IV-nWr'- ^10 - :S.r- 1. ATTACHMENT 1 PROJECT INFORMATION SHEET DRUG CONTROL & SYSTEM IMPROVEMENT PROGRAM 1991 GRANT PROGRAM T&sk Fores Nanis t SOUTHWEST METRO DRUG TASK FORCE Requesting Aaenev: SOUTH LAKE MllfflETONKA PUBLIC SAFETY DEPARTMENT Agency Head! CHIEF RICK YOUNG___________________________________ Contact Person: ^8t william M Hudson ______________________ Address: Excelsior Blvd , Excelsior, Minn 55331 Phone: 612-470-0610 Authorized Official: Chief Rick Young Chief of Police Address: Excelsior Blvd., Excelsior, Minn 55331 Phon.. t«-«70-0610 Member Agencies; Public Safety, St Bonl/Mlnr.etrlsta Public Safety, Carver County Sheriff Office, Scott County Sheriff Office, Shakopee Police Dept., Mound Police Dept., Chask Police Dept., l.ior Lake Police Dept., Mound Police Dept i Congressional Districts Served :__2f£ Population of Service Area; 125,000 ______ Fiscal Management Officer ^ , of Applicant Agency:_______Chief Rick Young Address^^® Excelsior Blvd., Excelsior, Minn 55331 -? Phon.: Name and Address for Receipt of Grant Funds: st miHAm m Southwest Metro Drue Task Force. Bin e«f lainr aivd/ Pv^<ii«<ny M<i«ti Federal Funds Requested: 142,500.00 Match Commited: 47.500.00 tsuddt .W» Jg*-:-.;-? rrijsr •f : V'^ •''•• ••.- -•}'• ^’*'nt/-'v. rv,'-rV:r-f* miri’-fv-- •■-£■■ rV ^ x ->• 7- - v'.'•' 6. i:':5T-fp;vr,v:- fcip.OJECT INFORMATION SHEF7 CFFICi OF DRUG POLICY MINNESOTA DEPARTMENT OF PUBLIC SAFETY LEGAL NAME: Southwest Metro Drug Task Force 810 Excelsior Blvd Excelsior, Minnesota 55331 612-470-0610 AUTHORIZED OFFICIAL:YounoChief Rick w South Lake Minnetonka Public Safety Department 810 Excelsior Blvd Excelsior, Minnesota 55331 612-474-3261 CONTACT PERSON Sgt William M Hudson Task Force Coordinator 810 Excelsior Blvd Excelsior, Minnesota 55331 ei2-470-0(>10 )JECT INFORMATION: The service area for the Task t^,^'ce includes Scott County, Carver County and a small portion of southwest Hennepin County. Law enforcement agencies that will be participating in the Task Force for 1991 are Scott County Sheriffs Office, Carver County Sheriffs Office, Shakopee Police Department, Chaska Police Department, Chanhassen Public Safety, South Lake Minnetonka Public Safety, Mound Police Department, Prior Lake Police Department, St Bonl/Minnetr'lsta Public Safety. PROJECT FUNDS REQUESTED: $ 142,500 LOCAL MATCH PROVIDED: $ 47,500 MINNESOTA TAX IDI: 8021981 FEDERAL rev I certify that the information contained herein is true and accurate to the best of my knowledge and that I submit this application ^n^beliATT! yf the applicant agency. SIGNATURE OP^AUT^ORITED OFFICIAL TITLE URE OP^AUT^ORn DATE m marfifii .1 ■? f r,w:- /J-.r-r':’ ■’ . V 4 L ■>';r’’-v f '-Nr.*' -■■ S«h•;s , i||mI?^r: i- ■ •■ r:' .V'.!.-'..:- «* ^ ;:^v:■ - V“'i • . SOUTHWEST METRO DRUG TASK FORCE 9 lav which small COMMUNITY NEED: The Task Force is comprised of enforcement agencies within its jurisdiction. Includes Scott County, Carver County, and a southwest portion of Hennepin County. The combined population is approximately 125,000. This population can increase as much as 50\ at times due to the number of people attending Canterbury Downs, Valley Fair, and recreational activities on Lake Minnetonka. The area being served by the Task Force is more of a rural than a metro area. Tne law enforcement agencies within the service area are small agencies that average approximately 11 officers excluding the sheriffs offices. The lav enforcement agencies in the Task Force, vhio; are all small agencies, do not have the luxury of assigning an officer to the Task Force without some type of salary reimbursement. This is due to the high demands placed on small agencies with a more limited number of personnel and financial resources than the larger inner metro agencies. Through investigations, the Task Force has found that large amounts of narcotics are coming from Hennepin County into the rural communities of the Task Force service area. The dealers from Hennepin County are bringing the drugs back to the Task Force area. The dealers and users residing in the Task Force area are also going into Hennepin County and getting the drugs, returning, and selling and/or using the drugs in*the Task Force area. There are no organi *!d narcotic units in any of the law- enforcement agencies within the Task Force, • *r are there any in the other police departments within the service area of the “’ask Force. The above agencies depend on the Task Force tor narcotic enforcement, especially when focuiing on the "street level" dealer and user. Larger agencies such as Hennepin County, Bureau of Criminal Apprehension, and the Drug Enforcement Agency focus on the "mid and upper level" dealers and users. If the Task Force does not address the "street level" dealer and user, those offenders go untouched most of the time. Since the Task Force was started In 1988, approximately 254 cases have been made, most being your "small time street level dealer and user". 54 of those cases have been developed since February of 1990. These drug offenders would never have been arrested if not for the efforts of the Teak Force. I. :v.‘ v^' ■ mM' ■ . Ip? ■:■■-■ iifK;; ■;f.»V-5t* -■ •SW-y Ki p - va,a.. life:- 1 fmr ^ For 1990, approximately 1-iO arrests have been made ‘for narcotic-violations in the area served by the Task Force. Approximately 640 arrests have been made for crimes of violence. This number does not Include arrests made by the Task Force. violence the Task cwj.w«. The '•street level" user/dealer on which the Task Force focuses is the person dealing or using 1/4 oz up to a pound of marijuana, a gram to 1 oz of cocaine, or 5 to 5*^0 of LSD. focuses is the pers pound of marijuana, a gram ro i oz or cocaine, or dosage units of LSD. Investigations that develop into the "mid and upper" level dealers and users are referred to the larger agencies with the money and manpower to work them. The Task Force does assist as time and money permits. i} r'' I , 11'-. h k'-; SOUTHWEST METRO DRUG TASK FORCE TASK FORCE COMPOSITION: The following agencies will be participating in the Task Force for 1991: Scott County Sheriffs Office Carver County Sheriffs Office Shakopee Police Department Chanhassen Public Safety Chaska Police Department Mound Police Department Prior Lake police Department St Boni/Minnetrista Public Safety South Lake Mir *'ka Public Safety 29 sworn deputies 40 svor *deputies 18 sworn officers 2 sworn officers 11 sworn officers 11 sworn officers 13 sworn officers 6 sworn officers 13 sworn officers (This is th for Prior Lake Police) The following co.,n.y attorneys will be participating in the Task for 1991: Carver County Attorney Hennepin County Attorney Scott County Attorney Each of the county attorney offices has a special attorney assigned to the Task Force. F fl' I % i:;‘ t-'C • . 1p|-v .•■ ■' r ■ZP:^ '^■h' fc •.v>. SOUTHWEST METRO DRUG TASK FORCE TASK FORCE HISTORY: Prior to the establishment of the Task Force in 1988, the South Lake Public Safety Department recognized the need for addressing the small time "street level" drug user/dealer. Very few investigations were being done by the larger narcotic units in Hennepin County because they were addressing the "mid and upper" level dealers and users. Realizing that the investigations spread into Carver County also, a joint effort between Carver County Sheriffs Office and South Lake Public Safety began addressing the "street level" users and dealers. In 1988 the Task Force was started with their focus being the "street level" drug user/dealers, and there were 142 attests made for narcotic violations. The Task rorce received a federal grant of $73,000 with a cash match of $5,000 from each participating agency. The agencies involved in the Task Force for 1988 were South Lake Minnetonka Public Safety, Carver County, Scott County, Shakopee Police Department, Chanhassen Public Safety and Chaska Police Department. In 1989 the Task Force expanded to 3 full time investigators with the focus still be;ng the "street level" user/dealer. The 2 additional officers were needed to handle the number of cases being developed, to provide additional safety, and to reduce the number of hours worked by the officers for which they were receiving no reimbursement. Two more police departments. Mound and St Boni/Minnetrista Publir Safety, joined the Task Force. The federal grant for 1989 was cut to $36,5U0 but the cash match remained the same. Due to the cut in the federal grant, the agencies involved in the Task Force absorbed the cost not covered by the grant and the cash match. The federal grant and cash match went for salary reimbursement to Carver County Sheriffs Office, South Lake Minnetonka Public Safety, and Mound Police Department. 1990, with the focus still on the "street level" user/dealer, the Task Force was again Increased in staff by one officer. This officer was designated coordinator and was added to the Task Force to handle the administrative tasks and over all operation of the Task Force. The grant received for 1990 was $45,000 and tne cash match remained the same at $5,000. In 1990 the Task Force had 4 new officers assigned to it, replacing the officers that had been assigned for their allotted time. All the new officers were trained before going into the I. .ftn.t- - - field. Reorganization of the administrative functions' of the Task Force was also done. In addition, the Task Force has made 54 cases since going into the field in March of 1990. Several major cases involving an "upper level" cocaine dealer and LSD dealer were developed by the Task Force and turned over to DEA for further investigations. As a result, two primary suppliers of liquid LSD and cocaine were eliminated. Again, due to the insufficient money received from the grant and recognizing the great need, the agencies in the Task Force ate trying to absorb the additional cost. If this cannot be done, one officer ■f-l" I it.. Training for 1990-1?9.1 vill include workshops presented by the county attorneys involved in the Task rrrse giving updates on legal changes. All officers that arc arsign-cd to the Task Force vill complete* BASIC NARCOTIC COURSE ar.t COVERT DRUG OPERATIONS both of which are conducted bv V-.. t; Bureau Orimina1 Appr e he ns ion.The coordinator vill attend DRUG CCMi^AiiDEPS c T Task Forcv a nd t h c* COORD I NATO?. S COURSE if it becomes available. On** ."fficc-r will be attending the DRUG LAV ENFORCEMENT SCHOOL, in Georgia/ conducted by the DEA and one will be attendi.n:; MARIJUANA GROWING OPERATIONS, also conducted hy the DEA* All officers vill attend any training sessions regv.ired ty their home agencies and will have to qualify vith their weapons annually as required by their hone agency. Training vill be ongoing, done as courses become available. OFFICE OF DRUG POLICY hS' r:- SOUTHWEST METP.C :?.UG TASK FORCE FFOOECT ?ER30NMEL/’0RG\N: TATICN : If adequate funda are received by vay of the federal gran*: ;3r 1991, the TasV. Force vill be staffed vith : officer There will be a Tas.-: Forcr^ Crordir.r.t: r and i Agent;? working in teams of two. . ‘ a r c c t i c Agencies that will be furnishing officers to the Task Force for 1991 -Mound Police Departm.ont Soutli Lake Minnetonka Public Safet*.* Carver County Sheriffs Office Shakopee Police Department (no salary-re imbursement) r.iich ••)£ the hss igr..-ncnt.~. vill be for i;*.vo vearr with review st the end of the t*wc years. The Chain of Command for the Task Force is: TASK FORCE COMMITTEE TASK FORCE COORDINATOR ASSISTANT TASK FORCE COORDINATOR NARCOTIC AGENT The Task Force will operate from the South Lake Minnetonka ^ublic Safety building. All intelligence received by the lask Force from other lav enforcement agencies and its own investigations will be stored in the computer at the Task Force office and •-•ill be distributed to other requesting -aw enforcement agencies, utilizing proper security measures. ^ Drug Information Reports will be reviewed by the Task Force coordinator to determine if an investigation will be conducted. If an investigation is not conducted the information will be stored in the computer for future use. If it is determined that the matter be investigated, the coordinator will assign the investigation to a narcotic agent. The coordinator will be kept Informed by the narcotic agent on the progress of the investigation. Upon completion of the investigation, the coordinator vill determine if the case should be turned over to the oroper county attorney for charging. ^ ^ The coordinator and or proper county attorney vill also be ” legal concerns as the Investigation is being conducted. A - V '^p i - . ^ ;'.>. *■ ». ' ■:'. :r U-: 'I T-,h*'R.rr '^,.- p' H*-'-' - ■ There are four main factors making the federal funds crucial to this Task Force: 1. There are no other organized narcotic units in the area serviced offenders. by the Task Force to investigate narcotic 2. The larger narcotic units such as Hennepin Narcotics, Drug Enforcement Agency, and the Bureau of Criminal Apprehension are directing their efforts to the "mid and upper" level users/dealers. This leaves the "street level" user/dealer untouched in areas having no narcotic units of their own. 3. The agencies that make up the Task Force are for the most part small agencies and have limited man power and financial resources. To assign an officer to the Task Force without receiving some type of salary reimbursement is impossible to do for the agencies. The largest portion of the federal grant going to the Task Force is used for salary reimbursement. 4. Without the federal grant to help subsidize the Task Force to 5 officers as requested, there will be a significant reduction in the officers assigned to the Task Force. Consequently, there will be a iirect effect on the number of narcotic offend s arrested, the number of hours the remaining officers on wnu yotce have to work, and an Increased safety risk for those remaining officers. Also, the deterrent effect already established in the Task Force service area will be greatly reduced. t; t 1 5CUTni-;£=T D?.u5 ^ . r* w r*. z. !» T z »“i z V/ z» r*<z “ Depu-v Chier John uw’DCis Sh5i-03ss Pci:ce Dec.i-r “rrisf.t 476 -Sor.T.an Errcet Shel^coae, Minnesota S5379 612-44o-6coo .-ot:no wir-^coor =zzzz r-.z^r;- Chenhassen FuP1io Baref. sFv "Owitpr- Z-r: . s Ch s-.n.r suer. . r':nr. 3331'’ ■ --i--- •, •;o i - Chief Greg Bond Chaska Police Deparcnent #2 City Hall Plaza Chaska. Minnesota 53313 612-449-4200 r = - = r * . Crr-.-er* ~zv"z.' Z-. rase 4\;r. Cr.j si a. kiir.r. rll-44a-l2v0 ^ 4 - — ^ - .• rerset cccea “3:3 Sheriff A1 Wallin Carver Coor.e • Sheriffs 3“oa 600 Hast 4th Street Chaskt>, Minnesota 333iS 6l2“44a~211i f* ^ iT. G r* Chief Len Harwell Mound Police 2eparc.r.ent 5341 Mavwcco Road Mound, Minnesota 33364 612-472-3711 Chief Rick Young South Lake Minnetonka Public Safeev Department: SIO E:!celsior Blvd Er.celsi ior , Minnesota 55331 612-474-3261 Lt. Dsn Hamilton Scott County Sheriffs Department 436 South Holmes St. Shakooee, Minnesota 55379 612-447-4230 Chief Richard Powell Prior Lake Police Department 4629 Dakota Street SE Prior Lake, Minnesota 55372 612-447-4230 Chief Craig Anderson St. Boni/Minnetrista Public Safety Department 7701 Co. Road 110 West Minnetrista, Minn 55375 612-474-1131 y;' w. & SOUTKICEST >!ETEO D?.V3 TASK FORCE ohga -n*i2at :c‘«.al ch .art fJi ,i, V • r • ‘ attachment 2 OFFICE OF DP.UC POLICY department of public safety ANNUAL PROPOSED BUDGET T ^ ^ • W * «•! *. PROGRAM: SOUTir.vUSI y.BTRO DRUG TASK FORrS PERIOD OF REQUEST: 1991 CONTRACTEE: SOUr.l LUCE ?ii^n:zTo:nLA public safety PREPARER: SGT WILLIAM M FODSON PHONE =: 612-4 70-0610 BUDGET ITEM FEDERAL GRANT LOCAL MATCH TOTAL P.ROJECT SALARIES & FRINGE $.142,300.00 S . • 500.00 .5 14 3,000'. 00 FACILITIES S 00.00 00.00 . 00:00 EQUIPMENT S 00.00 4,448.00 4,448.00 PRINT/COPY $00.00 00.00 00.00 PHONE/POSTAGE $00.00 5,120.00 5,120.00 TRAINING $00.00 00.00 00.00 SUPPLIES §00.00%3,848.00 3,843.00 PURCHASE OF EVIDENCE $00.00 00.00 00.00 PURCHASE OF INFO.$00.00 00.00 • 00.00 PURCHASE OF SERVICE $00.00 00.00 00.00 VEHICLES $00.00 28,634.00 28,6.34.00 OTHER (A)$00.00 4,950.00 4,950.00 OTHER (B)$00.00 00.00 00.00 TOTALS $1>2,500.00 5 47,500.00 $190,000.00 I certify that^^e iM ition furnished herein is accurate to the best of my knowlecrae^and/beyieV• • iW SIGNATURE &_ DATE ^ PRINT NAME /k%^ William H Hudson PHONE 6112-470-0610 I [n: il Br I, h-: f: V' ^ • • ft ir it h-. F:ri - i ■’■'•'• i;:;. ■ ■ [fJ': |i-v ^;>-Sv k K fe: ^r: F?^;- r^; I . t-:- m:s. r- ; -^ . SOUTHWEST METRO DRUG TASK FORCE 1S91 BUIGET JUSTIFICATION EXPLANATION SALARIES : The Task Fore® vill consi?*. of 5 officer.? for l'??.l, .? T.^sk Force Coord Ln-=tcr and 4 Narcocic eqe-'U:? . Ail of the salaries except :ne will re require re i ir.bur semen •:. The Shakopee Police Zepartment will not require e reimbursenent. All of the ucencies assigning a officer to the Task Force will also pay the required cash matcli. Agencies having officers assigned to t’te Task F'-rce: Mound Police Department .‘Jouth Lake Public Safety Shakopee Police Department: Carver Countv Sheriff Office Ta s k Fr e C r i n a t r Narcotic Agent Narcotic Aoent Narcotic Agent Narcotic Agent TOTAL AMOUNT REQUESTED: $142,500.00 Cash match monies will also be used. FACILITIES: Nothing is being requested for this item. TOTAL AMOUNT REQUESTED: $00.00 »...........rdhrmr ■ • at ia*-—I* TTBi PH. (v. . rTS pfi EQUIPMENT: The Task Force will be purchsfir.o the f?llowi;v? ecuicr.ent tor 1991. The marority of the ecuipn^ent is for th.e fifth agent being added tt <"he Task force for 1991 v;-.h the exception of the boty bug and rar.'era. Portab‘’e telephone Portable HT Raid Jacket 35nm camera/lens Bodi bug/booster TOT.JiL AMOUNT REQUESTED: : -S.-l^So.OQ Cash match monies will also be used. PRIK7/C0PY: Nothing is being requested for this item. AMOUNT BEING REQUESTED: $ 00..00 cash monies will be used. PHONE/POSTAGE: This item covers two phone in the Task Force Office (Public and Cool phone) along with 5 portable telephones. Also included Is the postage tor 1991. AMOUNT BEING REQUESTED: $ 5,120.00 Cash match monies will also be used. if FVL- - •rb. ' S-': V- I'' ! H i ■: > t, r-. ■ / ’‘>• ' < ■• ■ TRAINING: Nothlnq is beinq requested fcr mis itein. TOTAL AMOUNT REQUESTED:CO . O.j SUPPLIES: All of ^he supplies listed be lev are supplies that, vill be needed for 1991 based upon, vhat has/vill be used z :-z 15 ?0. The Task Force computer will be upgraded to acconrr.odate increase in staff and informaticn. Office supplies photo services U/C registrations Lab fees Mpls Public Health Computer upgrade Computer consulting Pen Setters TOTAL AMOUNT BEING REQUESTED:S 3,343.00 Cash natch monies will also be used. PURCHASE OF EVIDENCE: Nothing Is being requested for this item. AMOUNT BEING REQUESTED: $ 00.00 Cash monies will be used. i m:-;>*“ . *'■ r- • :.:v ■■ te.'. PUPCKASE OF INFORMATION: Nothing is being requested for this item. AMOUNT BEING REQUEoTBD:J 0 C . 0 0 Cash monies will be used. PURCHASE OF SERVICES: Nothing is being requested for this item AMOUNT 3STMG REQUESTED:$ 00.00 Cash nonies will be used. VEHICLES: This item is for the leasing of 5 vehicles to include fuel and insurance for 1991. TOTAL AMOUNT BEING REQUESTED:$ 28,634.00 OTHER (A): Included in this item are: Liability Insurance for the Task Force for 1991 Drug Screening Test for all agents for 1991 Annual Audit for 1991 TOTAL AMOUNT BEING REQUESTED:$ 4,950 m ePm OTHER (3) : Nothina is ti*?in- recuested f-.'r this iLerr. TOTAL AMOUNT BEIJiT P.EO'JESTED:2 h . 0 0 As indicated ab:ve, the entire Federal Grant in additio.n to $500 of Cash Match monies ’vill be used tor salaries. Gash Match monies will be u.sed z'j cover all other budget items for 1S?1. Agencies Involved in the Task Force agreed co contribute SS.^sOO as Cash Match money which is over the required amount of $5,277.77. This is being done to insure chat all items are funded if not covered by the Grant money. Agencies have in the past paid more Cash Match money chan the recuired amount. Hi [■ '';vu i: Rt' V 90-2 RESOLUTION RELATING TO PARTICIPATION IN NARCOTICS CONTROL PRQGRAI-I WHEREAS/ the Minnesota Department of Public Safety has been designated to administer law enforcement funds available through the Federal Anti-Drug Abuse Act of 1986; and WHEREAS/ the South Lake Minnetonka Public Safety Department is ©li^ible to receive funds for services set forth in its grant application; MOW, THEREFORE/ IT IS RESOLVED that the South Lake Minnetonka Pxiblic Safety Department enter into agreement with the State of Minnesota, Department of Public Safety, to reimburse the South Lake Minnetonka Public Safety Department for money spent for approved activities in connection with its grant application. BE IT FURTHER RESOLVED that the South Lake Minnetonka Public Safety Department/ by its Chief of Police, be and hereby is authorized to execute such agreement and any amendment thereto. Adopted August 9, 1990 certification STATE OF MINNESOTA ) )COUNTY OF HENNEPIN ) I hereby certify that I have compared the foregoing copy of the resolution of the Coordinating Committee of the South Lake lunnetonka Public Safety Department with the original record, and ® correct copy of said original record, and that said resolution was duly passed by said Coordinating Committee at said meeting. ^ Witness my hand and seal this «^^^‘^dav of 1990. SA]<1?LE CERTIFICATE OF RESCl'JTICN AUTHORIZING EXEOUTICN’ OF AGREEHENT and CERTIFICATE CF :N'CUy^.A.NCV Be t resolved that the Souchvest Metro Irug Task Force (Official agreement name of grantee with the State organization) of Minnesota, , (title enter an for the of Grant agreement)to be conducted during the period from January l, 1991 (s*;:art dare)through December 31,• 1-91 (end da •0)Chief RicK 'irour.g (title of person who will sign agreement) is herebv authorized to sion and execute such agreements as are necessary to implement the ’project on behalf of the Grantee. I certify that the above Advisory Board resolution was adopted (Executive Body)of Southwest Metro Drug Task Force organization) on that Chief Rick Youne by the (Ofiicial name of grantee (Date). I further certify _ (name of person v;ho will SIGNED: sign agreement) is the present Chief of South Lake Minnetonka Public Sa (title of person who will sign the agreement) of Grantee. r (Signature Rep:^sehting/' Epcutive aod^) \ Pth (Title) /6 (Date)(Date) / . (Those signing and witnessing the Certificate should be persons representing the governing body, and should not be the same person who will sign the grant agreement.) ’ E X m 1. 2. r mL-1.r. r, j. n .1 /. r.. < > Tot subrscvho sti3ti0 <"ir«clud0s ^r.ciBP. ^rib8s) cr local coverr.rer.c3_ If the grantee receives tcral direcc and indirecr federal assistance of: $100,000 cr r.cre per year, rhe grantee agree^s to obtain a financial and ccr.pliance audit r.ade in accordance with the Single Audit Act of 1934 (Puclic Law 98-502) and the federal Office of Managerent and Budget (0MB) Circular A- 128. The law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departmenos, agencies or establishments that received, exoenced, or otherwise administered federal financial assistance c ing the year. However, if the grantee government receives $25,000 or more in General Revenue Sharing Funds in a fiscal year, it shall have an audit of its entire operations. between $25,000 and $100,000 per year, the grantee agrees to obtain either a.a financial and compliance audit made in accordance with the Single .Audit Act of 1984 and 0K3 Circu’’ar A-128, or b.a financial and compliance audit of all federal funds. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulation and the audit must be made^ in accordance with any federal laws and regulations governing the federal programs the subrecipient participates in. Audits shall be made annually unless the State or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only for fiscal years beginning before January 1, 1987. For subrecioients who are institutions of higher education^ hospitals, or other nonprofit organizations If the grantee receives total direct and indirect federal assistance of $100,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with 0MB Circular A-133. The audit must be organization wide audit, unless it is a coordinated audit in accordance with • M '■iH ' f ti-V ’«■: '. ' - i-'- ■ .:• f ' T If- 'J' ? . 1^ . f' f P*: 1.'' F' ^sv.v 3. 4. OMF Circular 7i-133. Kcvever, when the $1CO,000 received under only one program, the subrecipient audit of that one prograr.. zr r.cre was r.ay have an Between $25,000 and $100,000 per year the grantee agrees to obtain either ; a.a financial and compliance audit made in accordance with CMB Circular A-133, or b.a financial and compliance audit cf each federal program. The audit must determine whether the subrecipient spent fedeial assistance funds in accordance with applicable laws and regulations and the audit must be r ie accordance with any federal laws and regulations gov :jrning the federal programs in which the subrecipient participates. Audits shall usually be made annually, bu frequently than every two years. not less All audits shall be made by an independent auditor. An independent auditor is a state or local governmer t auditor or a public accountant who meets the independence standards specified in the General Accounting Office's Standards for Audit of Governmental Organizations. Programs. Activities, and Functions. Audit reports shall state that the audit was performed in accordance with the provisions of 0KB Circular A-128 or A-133 as applicable. The. reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards(SAS) 58, "Reports on Audited Financial Statements"or,SAS 62, "Special Reports", as applicable. The reporting requirements for audit reports on compliance and internal controls shall be in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to Governmental Entities and Other Recipients of Governmental Financial Assistance" and Statement of Position (SOP) 89-6, "Auditors' reports in Audits of State and Local Governmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary a statement describing the reason it is not should accompany the audit report. • 4 5. 6. 7. 8. 9. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as ray be necessary' for the grantor to comply with the Single Audit Act and 0MB Circular A-12S and 0MB*Circular A-133, as applicable. Grantees of federal financial assistance from, subrecipients are also required to comply with the Single Audit Act and the 0MB Circular A-128 or A-133, as applicable. The grantee agrees to retain documentation to support the schedule of federal assistance. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and with the Department of Public Safety, within 30 days after the ;mpletion of the audit, but no later than one year after f e end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 210 Transportation Building St. Paul, Mn. 55155 Recipients of more than $100,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the clearinghouse at the following address: Bureau of the census Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse F:\DAN\DWP9 0\A-12 8 EV2 k'- i’ V' ■f'v I: V ■ ; ,-n> V V. T'.-' r 1> » A i> ri:. 32191.1 Tos Froas Dates Mayor Peterson and Orono City Council Mark Bernhardson, City Administrato March 21, 1991 Subjects 1990 Budget Adjustment Attachaants A) 1990 Budget Adjustment Dtd 3/8/91 COUNCIL MEETING mar 2 5 CITY OF ORONO ISSDE “ Determine if Council will approve a request to do an end of the year budget adjustment to the 1990 Budget. STATUS - At the last Council meeting it was requested that this item be tabled to allow time to address individual questions. These adjustments are to the individual departmental budgets to accomodate the year's expenditures. The overall budget total did not need to be adjusted as the actual expenditures overall were under that budget by about $30,000. ALTBRWLTIVBS 1. Adopt 2. Amend and adopt 3. Table RBCOMMBMDATION - It is recommended that the amounts be adjusted as presented. PROPOSED MOTION - Moved by seconded by to approve the requested budget amendments to the General Fund departmental budgets. Such amendments result in no increase in the total 1990 budget of $2,924,010. Further to approve the amendments to the Park Fund, the Improvement and Equipment Outlay Fund, and the Building Outlay Fund expenditure budgets and revenue budgets as presented with the increases to be financed by use of available revenues or fund balance as needed. Ayes _ _, Nays _ _. i' ‘P/ teir>: SS9 ■ ’1. j. TO: PROM: ’ * ■ DATS: Mark E. Bernhardson, City Administrator *: j Tom Finance Director 8, 1991 sM^ECti iyj)(/yi3kr. " to 1990 Adopted Budgets ISSUE - Approval and authorization by Council to amend the various 1990 departmental and fund budgets. DISCUSSION - At »-he end of each year a review is made of the General Fund and Special Revenue Funds to determine tne need for amendments to the respective budgets of each department or fund. The preliminary results indicate that the 1990 General Fund expenditures as a whole are approximately $38,000 under budget, while the 1990 General Fund revenues are about $50,000 above the estimated amounts. The General Fund therefore has a total favorable variance of $88,000 ($38,000 under spent plus $50,000 increased collections). The Special Revenue Funds - Park Fund, Equipment Outlay Fund, and the Building Outlay Fund need amendments to revenues and expenditures. A summary of requested amendments is presented in the following discussion. GENERAL FUND When the 1990 budget was adopted provision was made in the General Fund Special Projects/Contingency Departmnet to appropriate $17,400 for salary and retirement benefit adjustments in accordance with the adopted 1990 compensation plan. At this time amendments are required for several departmental budgets to re-'allocate the $17,400 personal service contingency. There were several events occuring during the year which have had an inqpact on certain departmental expenditures. - The recorder position was changed from part of a full time in-house position to an outside contracted service so that the additional time needed for in-house clerical use would be available. This results in a $3,000 increase to the consulting service of the Administration Department. The Administration Department also needs a budget increase to personal service of $2,700, maintenance of office equipment of $850; printing and publishing/office supplies of $1,100 for a total of $7,650 increase. - The assessing service for 1990 was originally budgeted '1/ ii r • t T'-'.: as an in house position with additional clerical staffing. As the situation has instead remained as a contracted outside service the assessing budget should be reduced by $10,060. - The actual general legal costs for 1990 have been significantly less than anticipated so the legal budget can be reduced $35,000. - The City normally purchases squad cars once a year in the spring. However, due to an early retooling by the auto manufacturer the bidding was done in late 1990 for the 1991 model year. In fact, the City was able to purchase the 1991 cars at almost the same price as the 1990 models. An increase to the 1990 police budget is required to cover the additional costs of $39,050. The 1991 budget will be reduced by a corresponding amount. - The Animal Control Department costs for 1990 were increased due to additional patrol time and dog boarding expenses resulting in a needed budget increase of $650. - The Street Department experienced greater than anticipated personnel service costs for regular and overtime. There were two employees hired and one retired during 1990 and a restructuring of the public works functions. The increase to the personal services budget is $18,500; however the net increase to the overall Street Department budget is $14,000 due to budget re-allocations within the department. - The Recycling/City Clean Up budget, created in 19®o needs a net increase of $650 at ".his time. - The Special Police Services, and Consulting for land use applications was a first time budget in 1991. This budget did not originally include the police special services, which has been added after the fact for 1990 but is included in the 1991 budget. Due to this late addition and the conservative original appropriation there is an addition of $ 13,400 for the consulting and $7,550 addition for police special service, for a total increase of $20,950. - The Special Projects - Contingency budget is reduced $17,400 for personal service budget reallocated to other departments; other consulting contingency budget reduced $7,550; and special projects budget reduced $14,730. These are offset by a needed appropriation for the City share of the Woodhill Avenue special assessments. There are re-allocations presented for other General Fund departments as well as for those departments already highlighted. However, all the remaining re-allocations are internal within each department and have no effect on the total department budget or the total General Fund budget. Summary of General Fund budget adjustments Expenditures Adonted Requested Amended bepartment/Purpose Budget Amendment Budget Administration $ 159,470 $ 7,650 $ 167,120 Assessing 81,020 (10,060)70,960 Legal 222,200 (35,500)186,700 Police 1,041,650 39,050 1,080,700 Animal Control 11,260 650 11,910 Street 457,800 14,000 481,800 Recycling Pickup 31,000 650 31,650 Special Consulting & Police Services 24,750 20,950 45,700 Special Projects/Contingency Personal Services 17,400 (17,400)-0- Professional Services 25,000 (7,550)17,450 City Share Woodhill Ave -0-2,290 2,290 Special Projects 27,100 (14,730)12,370 TOTAL General Fund All Departments $2,924,010 sssassrssas -0- asasaa $2,924,010 assassssas SPECIAL REVENUE FUNDS PARK FUND Adopted Budget Requested Amendment Amended Budget Special Asmnts City Share Fence - Navarre Park/Playground 680 -0- -0- 780 680 780 TOTALS 680 s s s 780 1,460 IMP 4 EQUIP OUTLAY FUND Capital Outlay 1990 Budget Emergency Prep - Siren Asphalt Roller/Trailer Telephone System $98,500 7,600 -0- -0- $(16,230) 8,240 23,500 10,630 $ 82,270 15,840 23,500 10,630 TOTALS $106,100 asasasss $ 26,140 aaaaaaaa $132,240 BUILDING OUTLAY FUND Professional Services -0- aaaa $ 42,050 $ 42,050 Significant amendments are highlighted - The emergency preparedness siren was budgeted one^half in 1990 with the balance to come in 1991. However, the siren was bid and installed in r.'; .■ ■ ' ■- 1990 thereby necessitating the budget increase. The telephone system bid was awarded in early 1990 but was not originally budgeted. The prior system was creating severe problems forcing the City to replace it. The asphalt roller and trailer were budgeted in 1989 but not bid until 1990. The $16,230 reduction in capital outlay reflects mainly those items not pruchased. In the Building Outlay Fund the professional services are for legal, engineering and various approved contracted services from Boarman and Associates. The budget adjustments to the Special Revenue Funds are funded as follows: - Park fund - from revenues Improvement & Equipment Outlay Fund - from use of fund balance of $50,280. Fund balance at 12-31-90 is then estimated to be $212,568 - Building Outlay Fund - from use of fund balance of $1,450. Fund balance at 12-31-90 is then estimated to be $2,221,527. Special Revenue Funds revenue budgets amendments are as follows; Adopted Budget Requested Amendment Amended Budget PARK FUND Interest income Park dedication fees TOTALS $ 10,300 10,000 $ 2,800 42,200 $ 13 200 200 $ 20,300 $ 45,000 $ 65,300 ssssssss S SSS 3 = S IMP i EQUIP OUTLAY FUND User fees Miscellaneous Interest income Transfers from other funds TOTALS 2,860 -0- 22,000 58.700 850 2,550 (5,000) -0- $ 3,710 2,550 17,000 58,700 $^3,560 $ {1,6M)$ 81,960 SSS 8BSS BUILDING OUTLAY FUND Interest income $ 30,000 S33SS SSS $ 10,600 333 SS SSS $ 40,600 TOs Mayor Peterson and City Council Mark E. Bernhardson, City Administrator Forwarded recommending approval. n.:- ( ■' PROPOSED MOTION - Moved by seconded by to approve the requested budget amendments to the General Fund departmental budgets. Such amendments result in no increase in the total 1990 budget of $2,924,010. Further to approve the amendments to the Park Fund, the Improvement and Equipment Outlay Fund, and the Building Outlay Fund expenditure budgets and revenue budgets as presented with the increases to be financed by use of available revenues or fund balance as needed. Ayes __, Nays __. r’^i fr'- M' I,. UJ'iii- To: Date: Subject: Mark E. Bernhardson, City Administrator John R. Gerhardson, Public Works Director March 11, 1991 Bid Award - Brush Chipper 31191.1COUNOLIII^NG MARa^ ^ OlYOFORbllO On Friday, March 8, 1991 the City of Orono received and opened sealed bids for one trailer mounted brush chipper. When (]^velopin9 and preparing the specifications, we reviewed several machines to try to keep the specifications as generic as possible and still be able to take advantage of certain options that would allow for operator ease and safety with safety being a key factor. In addition to reviewing the specifications, we also had physical demonstrations of two of the machines that were bid. The following is a tabulation of the bids: North Star Turf Equipment Vermeer Sales *^Carlson Equipment *2xruck Utilities *^Cry8teel Equipment Promark 400 Vermeer 1250 Lindig QH40 Eager Beaver 290 Badger IM 400 $17,995.00 16.550.00 16.350.00 14.824.00 14.420.00 The lowest responsible bidder is Vermeer Sales who meets the specification with the exception of reversible blades which do not detract from the performance of the machine. The three bidders who submitted a lower price than Vermeer Sales do not meet the specifications of automatic hydraulic feed and feed rate which do take away from the performance of the machine. $20,000 was budgeted for in the 1991 budget. Carlson Equipment submitted a bid for a model QH40 but submitted a specification sheet for a QA36. During telephone conversations with their representative, he stated that the QH40 does not meet the specifications of automatic feed. Truck Utilities submitted a bid for a model Eager Beaver 290 but have done only field testing on the automatic feed option. Crysteel Equipment submitted a bid for a model Badger IM400 and noted on the bid sheet that they do not meet the specifications for automatic feed and the feed rate. RecMneodation — To award the bid to Vermeer Sales for one model 1250 Vermeer Brush Chipper for an mount of $16,550.00. Proposed Notion - Moved by seconded by to award the bid to Vermeer Sales for one model 1250 Vermeer Brush Chipper for an amount of $16,550.00. Ayes _ _, nays _ _. TO: Pro Mayor Peterson i Orono Council Members , Mark E. Bernhardson, City Administratorj^f>^ Forwarded recommending approval. Mayor Peterson S Orono Council Members i: Mark E. Bernhardson, City Administrate^ Date: March 20, 1991 32091.1 /9 To Pr Subject: Proposed Legislation - Hennepin Parks Board IMOLMBIIIIG MARS5 INI CnYOMMHO Attachments - A - Senator Gen Olson Letter Dated 3/13/91 B - Neil Webber Memo Dated 3/15/91 ISSUE - Determine if Council desires to adopt a resolution supporting an all-elected board for the Hennepin County Parks Board. INTRODUCTION - As noted in the attached letters, certain elected Legislators have undertaken a bill to make the Hennepin County Parks Board an all-elected board instead of a partially-elected, partially-appointed board because of situations that have gone on in the past. Given that it is a board that has independent taxing authority, it may be appropriate that all the representatives be elected. DISCUSSION - As noted in the attached documentation, the individuals would like a resolution adopted by each of the cities in support of this. A copy of that draft resolution is attached. M.TERNATIVES - TI Adopt a resolution, as presented. 2. Amend and adopt. 3. Outline direction for staff to take. 4. Take no action. 5. Table. RECOMMENDATION - If the idea of a fully elected board is acceptable to Council, it is recommended that they adopt the resolution as presented. PROPOSED MOTION: Moved by , seconded by _ _, that Council adopt Resolution #_ _, expressing its desire to have the Legislature make Hennepin County Parks Board an all-elected board. Ayes _ _, nays _ _. cc: Gen Olson Neil Webber Ik: A RBSOLOTION OP NUNICIPAL SUPPORT FOR SUBORBAH HENNEPIN PARKS LEGISLATION WHEREAS, the Suburban Hennepin Regional Park District is a unit of local government created to develop, manage and maintain the Suburban Hennepin Regional Park system, and is empowered to levy taxes on the property owners of the Suburban Hennepin Regional Park District and plan for the expenditure of property tax revenues for the benefit of the Suburban Hennepin Regional Park system; and WHEREAS, an independent and democratically elected Suburban Hennepin Regional Park District Board of Commissioners is essential to assure public confidence in the activities and priorities of the Board of Commissioners. HOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orono, Minnesota, expresses unqualified support for legislation before the Minnesota Legislature in the 1991 legislative session that would establish the Suburban Hennepin Regional Park District Board of Commissioners as an all-elected seven-member board, with commissioners representing equal size districts with the Suburban Hennepin Regional Park District, BE IT FURTHER RESOLVED, that the City Council of the City of Orono, expresses unqualified support for legislation before the Minnesota Legislature in the 1991 legislative session that allows the Suburban Hennepin Regional Park District Board of Commissioners to formulate and implement annual budgets for the Suburban Hennepin Regional Park District without review or veto of the Hennepin County Board. Adopted by the Orono City Council of the City of Orono on this 25th day of March, 1991. ATTEST: Dorothy M. Hallin, City Clerk Barbara A. Peterson, Mayor (iKN OLSON S»*nator i.’Jrd DUlrid Senate ioMirn 4Jo Stale ♦ Office l» j Si. I'.iai. MN State of Minnesota March 13, 1991 Melvin Kilbo Chief of Police P.O. Box 606 Long Lake, MM 55356 Dear Chief Kilbo: He are excited to announce the introduction of legislation in the Minnesota House and Senate to establish the Suburban Hennepin Regional Park District (Hennepin Parks) Board of Commissioners as an all—elected seven-member board with full autonomy to formulate and implement annual budgets for the park district. We are writing to ask you to give your city's formal support to this legislation. We have enclosed a copy of the proposed legislation and a sample resolution expressing municipal support for your council's consideration. Currently, the Hennepin Parks Board of Commissioners is a seven- member board with five commissioners elected and two commissioners appointed by the Hennepin County Board. The Hennepin County board also has the authority to review and veto the annual park district budget as formulated by the Hennepin Parks Board. Sxnce Hennepin Parks is a local unit cf government empowered to levy property taxes on the citizens of suburban Hennepin County, we believe the Hennepin Parks Board should be fully accountable to those citizens through the democratic election process. We also believe that as an independent local unit of government, Hennepin Parks should have the power to formulate and implement annual budgets for the park district without review or veto by the Hennepin County Board. Furthermore, one cannot ignore growing public dissatisfaction with controversies surrounding appointments to the Hennepin Parks Board. We believe an Independent and democratically elected Hennepin Parks Board is essential to restore and assure public confidence In the board's activities and priorities. i ■ a m i"! - L- - 2 - The bill has strong bi-partisan support in both the House and the Senate with Senators Merriam, McGowan, Riveness and Traub and Representatives Segal, Knickerbocker, Garcia, and Limmer joining us as co-authors. We encourage you to help secure passage of this legislation by approving a supporting resolution at your next council meeting. Dedicated citizens %rorking with us will be in contact with your council to assist in this effort and to assure your support is reported to the Legislature. Thank you for supporting an independent and democratic Suburban Hennepin Regional Park District Board of Commissioners and for yuur efforts to improve local government in Hennepin County. Sincerely, Gen Olson State Senator Bill Schreiber State Representative GO/ke SCHWARZ / WEBER ARCHITECTS 3952 LOUISIANA AVE S • MINNEAPOLIS MN 55426 (612) 926-1156 TO: BY: PROjECT: PROIECT NL -1BER: DATE: RE: O MAR i 8 J uuoiftjjiift ^ P EJNSieftiL' lift, ftjcuittc .1 ipufe/e- uftr iw- js^a; ouu J HJf. JHU, iSCHHlW-UW»WWM3iWfe VW UeCiCMJVJ, 5*w. fMic p^\/wtsi 4«W. 6WJr U(tM4AM, /SMp ^«N. JJO'i TMwfr. IfJ Ute fW. ‘5t»(in#tf- »J»6 P At»T»few<6 OP- P«af». 6COUA aw-PW- lfl^\afUhacMf^, <30^ Cp ((untoits Atfe ft6JW6» TW»^ i«i€- ts ibiAwT p wsr Rife A UtiPWtf**'(w) 1Z(^il9(<» D)U MstlllUil (\jj) loto (ri) I®- W? THfc 4^«Aafe pfi^oimnvi efcyjis» p<$n*L»^nu? lo'^i*>tf«p>AN Ca^mtJin- \fJt wooto uitt,p SU« ib7^ -5</(V<nlv ^J /& • 4^^ PJ. UtJL(0(M/^ SAMPLE RESOLUTION MUNICIPAL SUPPORT FOR SUBURBAN HENNEPIN PARKS LEGISLATION Whereas, the Suouroan Hennepin Regional Park District is a unit of local government created to develoo. manage and maintain the Suburban Hennepin Regional Park system, and is empowered to levy taxes on the properr/ owners of the Suburban Hennepin Regional Park District and plan for the expenditure of property tax revenues for the benefit of the Suburban Hennepin Regional Park system, and; Whereas, an independent and democratically elected Suburban Hennepin Regional Park District Board of Commissioners is essential to assure public confidence m the activities and priorities of the Board of Commissioners. Be It Therefore Resolved, that the City Council of the city of __________________. on this day. (month) (date), 1991. expresses unqualified support for legislation before the Minnesota Legislature in 1991 legislative session that would establish the Suburban Hennepin Regional Park District Board of Commissioners as an all-elected seven -member board, with commissioners representing equal size districts within the Suburban Hennepin Regional Park District. the Be It Further Resolved, that the City Council of the city of . on this day. (month) (date), 1991 .expresses unqualified support for legislation before the Minnesota Legislature in the 1991 legislative session that allows the Suburban Hennepin Regional Park District Board of Commissioners to formulate and implement annual budgets for the Suburban Hennepin Regional Park District without review or veto of the Hennepin County Board. ##### .''‘■4^-- . ^ ........ ir Stav Tribune Rtltr HKim—« PuDiitn*' ard Pr»tid«rt JMIN. Krtnwr Exaculiv* Editor Thn X mtoOuira Managing Editor Naiaft J. WMM Editonai Editor Friday r5cr-a:> 12 *99* An alKeiected county parks board II The Henneptn Cour.ty Board's decision :o over r.de last fail's election resuits and put Dav.d Ootnbrowskt back on the Suburban Hennepin Parks Board was more than just a slap in the face for voters. It was a siap in the Legislature s face as well. .And legislators should not let their 1^91 session end without doing something about ;t. That something should be to sinp the County Board of its power to appoint two Parks Board members to serve alongside the rive members directly elected. The Legislature gave county com* misstoners the appointment authonty as a com promise between their desire for ftill control of the parks system and the public's desire to keep the parks independent of county politics. The unusual airangement was considered at the time a reasonable way to balance the internts of county government with the interests of park users. .And for several .years it worked reasonably well. Elected and appointed board members gener ally pulled together, e'.en on issues as bitterly controversial as the acquisition of a new park on Lake .Minnetonka. Recently. howe\er. a spin developed between elected and appointed memben. .And when Dora- ‘*ro\*ski — wno had beer, appointed to the board :o fill a vacancy — was defeated in his first try for election, the solit exploded into open wanare. Now the boarc ran t even agree on who should se.'ve as permanent chairman. This IS an imoleracle situation that the Legislature helped create and therefore has an obligation to correct. Bui the Legislature has more to do here than just repair ns own r.isukes. It also nas a duty — higher than any other — to uphold the demo* cntic process and the r.ght of the people to decide who should represent them, and who should not That nght has clearly beer, violated by the Henne pin County Board's decision to put Oombrowski back into a job from wnic.h the voters had ousted hi.m. To make sure that ne'er happens again, the Legislature should m.ake the Suburban Hennepin Pa,*xs Board wha::: ougnt to have been all along: a boc' consisting entire;*- of members elected by and representing the people of suburban Hennepin Ccuniv. ■S''W'. ff-' M: pf' Wi iy:. r-/ - V* lte‘rwm W'\'-\ ■ ■ ■■ •II .• •« feM*,-, IBm- ■' „> ter ISr'' ’ ^B '^P ^ - • iMS:-' ■ ■ '• Sfi^A-i'v. ■■ : ■ it’--..'*- pSI.;-teiSSfc,;K.;r 2 3 4 5 C 7 8 9 10 U 12 13 14 15 18 17 It It 20 21 22 23 24 29 2C 27 03/03/71 ?.r/:sca : a«w ks 9 i-i'7i Ser.aiora llion, Mc3c*a;-., Sivar.sss, M«rriiff. a.-.d Tra-o ir.’.rscucsd S. F. Sc. 692 R«farred to -h« Conurittea on Local Government A bill Soc en ac relatinq to the suburban Bennepin regional pane diasrict; sett^.n^ t.-.e sise of the board; removing powers of the Bennepin county beard to review and veto reserve district budget; anendinp Minnesota Statutes 199C* sections 383B.88. subdivisions 1» 3» and 4. and by adding a subdivision: and 383B.73. subdivision 1: repealing Minnesota Statutes 1990, sections 3839.88, s'aediviaion 2: and 3839.89. 9C IT SKACTEO 97 THE LEGISLATURE Of THE STATS Of MtJINESOTA: IsCtion 1. Minnesota Staf.tes 1990. section 3839.88, subdivision 1, is anended to read: Subdivision 1. Effective January 1. t989 1993. and notwithstanding any provision of sections 398.02 to 399.04, or any oe.her law to the cencrary, t.he beard of part diftrict cosssissioners of the suburban Bennepin eeeney regional parn reserve district shall ernslst of seven conaiasioners eppeeneed 0f elected as provided in this section. See. 2. Minnesota Statutes 1990, section 3839.88, subdivision 3, is astended to read: Subd, 3. five Seven park district cosBsissioners shall be 0^00(0d as provided in this subdivision to represent those portions of Hennepin county outside of the city of Minneapolis. One park district coaeissloner shall be elected without party designation fro* each of the districts established pursuant to subdivision 4. Elections under this subdivision shall be .heid at the saiw tine and in the saae oanner as election! for the afli ti .Vi^- - $ 'ffi’ii;'''- ■•■■■ s 6 7 9 .0 14 15 16 17 33'75 91 ar/:3oa ‘ hmw ks 9i-i'9i 1 affiC* 3f scur.ty coaffliSSior.tr be^i.-.r-ir? at tr.« t996 .921 2 tl«ctisn. £*cn par< district cssaaiss.cr.t: ».acted p-rs-ar.t tz 3 cnis suodivision snail ot a rssidant cf tn* district r*pr*ser.t*d 4 and snail sacv# far a tarn of fcur yaari and until a succasscr c^fetad and qualifies# except tnat tr.e tern cf cffice ti eacn pa* < district ccnnnissicner elected at t.-.e ceneral •e.ectidn ne*d in tne yea ' a federal census snail ae cnly t*ao years and until at tr is elected and qua.ifies. At .ne cer.era* election fc.-owmq redistrictinq as required in suodivisian 4# the eneee fauf cotiunissicners from odd-numoered districts snaii 11 be elected for fcur-year terts and tne e»e --g** ccmmissioners 12 from even-numoeced district} . 11 oe elected for f^o-year 13 term*. f#-e-»eeeneT-«ee*»*“ efte-effiee-ef-eny-ewwiteetenee e*ee«ed-pe»eee«e-ee-e«*e-e«bdie»eteRT-elie-boeed-«#-peee-deeeete* ees»tee*e«e»t-tiie*i-ewetne-e*etieeeseee-feetd*«q-tn-ehee 4ie«ft«e-«»-«*ii-«»»*-a«eep»eed-«ee«T Sec. 3. Minnesota Statutes 1590, section 383B.6d, is IS amended by addinq a subdivision to read: ^9 Suod. 3a. If e vacancy occurs in tne office of any elected pursuant to subdivision 2. a comaissioner 21 22 23 24 25 26 27 2S 2f 30 31 32 33 34 35 30 20 eowissiontr ■nail be elected to fill the unexoired term in tne first genera^ aiaetion 6ellaMi.na tbe creation of the vacancy, unless th; ^aganev oocure leee tnan 20 davs before tne general election_i, uhien ease tne board af oarn district comaissloners shall, not aariier than februarv 1 foUowino tne general election^ooint aa interim eo^issioner to fill tbe unexpired term. If_a aaaure in the office Of a commi«eionor 180 daye or more h^gflfe the first oenerai faiiQ oo tne vacancy, .tne rA ttf aarfc diseriet eommisaioners tsav appoint an interim ■oner to serve until a nee coamissione? is elected.—Each distfiet eornmissioner elected or appointed Rutsuant tq tnis antwiivisian snail be a resident rf tne district represented. Sec. 4. Minnesota Statutes 1990, section 383S.68, subdivision 4, is amended to read; Subd. 4. After September 1, k90« 1991, and after at least 30 days* notice and public nearinq, the board of parit distric. i-'€ r i: ' • •> ffe RIf:I#' nl;i f:m- -i^ $F-11:^M ^;: Ri^A-- p; -r'^r'''-'•■ life"'ii >• -.i ^1^5. ♦:• •-■ r^^'. ■mm: 8 10 • «4» 13 14 15 14 17 19 19 20 21 22 23 24 25 .6 27 21 ii 30 31 32 33 34 39 38 32. 3$ 91 ;ar;:sca : smw xs 9i-:*3i ccsut!issi3n*cs 3f tr.» aenr.tpi- csur.ty =*:< reserve iistr:rt sr.ell 4;v:de tne territory of Her.neoin oou.-.ty rjtside t.te city of Mi.tr.eapol^s into 9t*e sever, distr-cts, w-icr. constitute me susursen Hen.tepin eeeeey regional per< eeee-ee district. £acn district s.'tell be cospceed of contiguous territory «s regular and compact in forsi as practicable a.nd as nearly equa« in population as possiole. provided t.nat no district snail vary .n population more t.ban ten percent from tbe average of all tne districts, unless compliance with this requirement requires division of a voting precinct. After eacn federal census and oy .not later tnan 120 days before tne ne.tt ensuing general election, after at least 30 days notice and public neari.ng. tne board of park district commissioners of tne suburban Hennepin eeeney regional pars eeeeeve district snail redistrict ebe it£ territory o#-eiie-9eft«ep»«-ceenY-paee-fesef»e-dtseftee into new commissioner districts as necessary to comply with the provisions of this subdivision. The districts established pursuant to this subdivision shall remain effective until new districts are established. Any person aggrieved by a diacrictinq plan estaolisned pursuant to this subdivision say challenge the plan in the seme manner as a county commissioner districting plan may be challenged pursuant to section 375.025. The district court in reviewing any challenge to a districting plan under this subdivision shall proceed in the manner prescribed by section 379.025. Each districting plan ••cabllshed pursuant to this subdiviaion snail be filed is the office of the director of f1: ance of Hennepin county or any successor office and shall be effective 31 days after its publication in a newspaper of general circulation in the county. Sec. 9. Hinnesote Steeutee 1990, section 3938.73, subdivision L, is amended to read: Subdivision 1. [LEVY.l To provide funds for the purpeset of the suburban Bennepin eeeney regional part veeevve district sac forth In its annual budget, in lieu of t.he levies authorised by eny other special law for such purposes, the board of part district commissioners may levy taxes on all the caxao*e 1 10 u 12 13 14 15 1C 17 IS 19 30 21 22 23 34 29 2f 27 2t 29 30 31 32 33 34 39 3i 03/0S.91 ;ar.*:sca . hmw ks pr5?€rty in tn« county and ?*f< district *t a rat* net *xc**dins 0.03224 p*rc*nt of aar<*t valu*. sctwit.natandi.ng section 396.14t on or o*for* Octoo*r 1 of *acn y*ar. aft*r puo.ic n*arir.9, th* board of part district ccncission*rf snail adept a budgte for tft* insuin^ year and snail dtttrain* tn« total aaou.nt naetssary to da raised frea ad valcrts tax l*vi*a to s**t its bud5*t. fho-boaed-af-para-di******-************ 8 «n*-*«df*«-«*“en*-ea«ney-*«**dT—fh*-c**««y-b#*ed-*#y**«*-9* d****s!*i»*»“««“****“***«a-*odt#y*«-*«*si-»«-*n*-**dfa*T-»fs«i*eT •»tn*«-*9-d*y*-*#t*ff-*i»*-»«df**-*a**»«»«****4-*y-tli*-d*»«**«« bo*fdT**«at*-t«-w**«*«f-*i«***p*e*f*e-f**#*«*-f«*-*e*-®b?*e«*9« *a#a**«-d*t«***«-b«*»dT-*9«**-eaii«*d**a**««-«#»«»»«-e*ti*ty baa*d*9>aafaactafia*aRd*p*9patad*9ed4f4aaa4atiaT*uy’**aaf9****'‘a *a«#a4-»aa«-**-e»ia-a**f**«9"*****®<**®^**®‘"*9*“**^**“^**9***“** •Rian-a-aadiSiaatian-haa-baan-paapaaadT-bf-a-tifa-aiitrd* sui*«*«a7T-*«f**tia*d4*evt*e-b*a*d*daa9*nat>*aapprava>ao*a«ead *ea«T-aiia-»«a«-*iia*i*ba-da*a*ad-f*aai-«ha»ii*dfa*T —fS-sRa d*a**»*»-ba**d-daaa-flat-faaff***a-tha-a*»fi«a9-*«***9R-99-a swdMiad-taaer-tlw-iaaR-anaii-aa-tiiaiadad-ta-ana-aadfaa-a* swdift4d-bT-«lia*aaaRar«baa*dT After adoption of t.na final budgae and no later than Occooar l« the superineandant of c.na park diaeriee shall certify to the office of the aennepin county director of tax and public records exercising the functions of tbe county auditor the total asMune to be raised Srom ad valorem tax levies to aoen its budget for the ensuing year. 7he director of tax and public records shall add the aaount of any levy certified by the district to other tax levies on the pfopyfcy of cho county within the district for collection by the director of tax and public records with ocher taxes. When collected* the director shall sake sectleaent of such taxes witn the district in the saee aannor as other taxes are distributed to the other political subdivisions in Hennepin county. Sec. •. [icvisos :MSThoc?:oN.] In the next editions of Minnesota Statutes and Mi.nnesota iLf . ; k'. ■r ■4. f ‘ ■*; ■i'! U TALKING POINTS Arguments Supporting an All-Elected Suburban Hennepin Regional Park District Board of Commissioners with Independent Budget Authority Taalnn Authority : The Hennepin County Board currently has the authority to appoint two members to the Suburban Hennepin Regional Pan< Distnct Board of Commissioners. The Suburban Hennepin Regional Park Distnct is a local unit of government empowered to levy property taxes on the citizens of suburban Hennepin County. As a unit of government with taxing authority, the park district s board of commissioners should be fully accountable to the citizens of suburban Hennepin County through the democratic election process. Leolelatlwe Intent: An all-elected seven-member park district board of commissioners was the Mirtnesota Legislature's onginal intent when the park system - then the Hennepin Park Reserve District - was authorized in 1957. Puhile Confidence! Public confidence in the park district board - currently structured as a five-eiectod, two-appointed board but operating with only three-elected and four appointed members • has been severely undermined over the past five years. An independent and democratically elected Suburban Hennepin Regional Park District Board of Commissioners Is essential to assure public confidence in the activities and priorities of the board. ■udaetarw Autharltv; The Hennepin County Board currently has the power to review and veto the wmual budgets of the park district. As an independent local unit of government with taxing authority, the Suburbwi Hennepin Regional Park District should have the power to formulate «id implement annual budgets fOr the park district without review or veto of the Hennepin County Board. » «f »» f'. r: STATEMENT OF NEED AND QBJECTIVg Over trie past five years, the image and reputation of the Suburban Henneptn Regionai Parte District, a once highly respected and nationally renowned system of suburban recreation and nature areas, has been badly tarnished by the pofitically motivated actioris of members of the park district's board of commissioners who have been directly or inoirectly appointed to the board by the board of commisaioners of Hennepin County. SifKe the 1966 general election, when the Suburban Hennepin Regional Park District board of commissionefs first became a governing body of five elected members and two members appointed by the Hennepin County board, the park distnet board has operated with its full complefnent of democratically elected members tor only about li months. AN remaining time, the park dtetrict board has been controlled by members appointed by the Hennepm County board and memb ers apointed to elected park district board seats by a park district board coalition of duly appointed members and elected members with political or familial ties to the Hennepin County board. The Hennepin County board's highly obvious efforts to politically corrtroi the park district board through the appointment process has lead to a serious deterioration of public and lagisiatlve confidence In the park board's ability and desire to act as a democratic dtizen governing body with the bast interests of the park system in mind. T?ia concerned dtizens of the Suburban Hennepin Regional Park District believe it is time to truly bring democracy to the park district board and begin to restore the park system's mtagrity and national stature. WE CALL ON THE MINNESOTA LEGISLATURE TO AMEND MINNESOTA STA'TUTES 363B.66 AND CREATE A SUBURBAN HENNEPIN REGIONAL PARK DISTRICT BOARD OP COMMISSIONERS MADE UP OF SEVEN MEMBERS OEMOCRAnCALiy^ELBC'TED BY THE CITIZENS OF THE SUBURBAN HENNEPIN REGIONAL PARK DISTRICT. WE FURTHER ASK THE LEGISLATURE TO GIVE THE DEMOCRATICALLY- ELECTED PARK DISTRICT BOARD FULL AUTHORITY OVER THE BUDGET FOR PARK DISTRICT OPERATIONS. FREE OF HENNEPIN COUNTY BOARD REVIEW AND VETO. WE SEUEVE THE TIME HAS COME TO PUT THE INTERESTS OF PARKS ABOVE POLITICS. s:.-.i'i;. . .. r.':' > > h'-. A BRIEF HISTORY CONTROVERSY ON THE BOARD OF COMMISSIONERS SUBURBAN HENNEPIN REGIONAL PARK DISTRICT: 1986-91 Novffibar. 1986 • First general election for park district board commissioners ur>der the five- member elected: two-member appointed format. Elected members; David Latvaaho. Bob Fllingson. Judith Anderson. Shirley Bonine. Neil Weber Appointed members: Nick Eoloff. Mona Moede. Nnv/Dec.. t9fl7 • Latvaaho resigns from his elected seat Feb., laaa • After long debate. David Dombrowski is appointed by the park r'istnct board to the open elected board seat. Oombrowski’s support comes from the appointed members Eoloff and Moede. along with former OFL state legislator Ellingson and Bontne. Bonine is, in turn, elected park district board chair. Nov.. I9fla • Susan Whitaker defeats incumbent Neil Weber in the fall general election. representing the only chartge in the board going in to 1989. Whitaker is elected in spite of public knowledge that she would not serve her term beyond the first few months. Speculation is that Ms. whitaker was recruited by one or more appointed members of the p^ district board to run against Commissioner Weber with the intent that she would resign should she win. Auo.. 1989 • Susan Whitaker resigns, as expected, from the park distnct board. Nov.. 1989 > James White, a lobbyist for the Minneapolis Community Development Agency, is selected by the park district board to fin the open elected seat. White receives the support of appointed members Eoloff. Moede and Dombrowski, plus support from Ellingson. Former park district commissioner Neil Weber, with the expressed support of 17 suburban area mayors, is denied an interview for the opening during the appointment process. Nov.. 1990 • Park district board chair Dombrowski is defeated in his first try for electimi to the seat ha has held by appointment since 1988. The new duly elected member of the park district board is Bill Weir. Nov.. 1990 - After it is revealed that he has not lived in his park district for 13 months. elected Commissioner Bob Ellingson is forced to resign from the park district board. Dee.. 1990 • Appointee Nick Eoloff publically reveals his interest in applying for park district board appointment to the open Ellingson seat, thus opening a county board appointed seat a rirriHreiit^ leee OAmhrosA^e&ri iMiKii^alki irv*0«tfor a probable return by David Dombrowski. Dombrowski publically announces interest in the Eoloff-for-Ellingson. Dombrowski-for-Eoloff swap • more I fy !■ I K:l History. PQ. 2 D«c.. I9fl0 • AppomtM Mona Moede announces she will not seek reappointment to the park disthct board in January, 1991. Speculation is that Moede was under pressure to leave the park district board from Hennepin County board chair John Oerus. former park district commissioner Oombrowski, and cument park district appointees Eoloff and White. ilia 1991 • The perk district board, reduced to only five members, cannot agree to elect a board chair. Board appointees Eoloff and White, citing park district board rules that require fbur votes to elect a chair and expressing their desire to delay selection of a chair until the board consists of seven members, refuse to participate in good faith in the chair selection process. Speculation is that Eoloff and White are waiting for the Hersi^)in County board to appoint Oombrowski back on the park district board so Oombrowski can be a park district board chair candidate. Feb.. 1991 • The Hennepin County board appoints Oombrowski to the open county-appointment seal on the park district board. Feb.. 1991 • The park district board appoints Susan Nelson Boser to fill the open elected seat. Commissioner Judith Anderson is selected park district board chair. March. 1991 • Legisiaiion is introduced in the Minnesota Legisiature to remove the Hennepin County board's power to appoint members to the park district board and to establish a sevonHiwmber elected Suburban Hennepin Regional Park District board of commissioners. The legislation would also remove the Hennepin County board's authority to review and veto park district budgets as fomtulated by the park district board. «««## t. & fc'. r'; w m i: hf ■ 'k?'“ -m SAMPLE RESOLUTION MUNiClPAL SUPPORT PQH I^UBURBAN HENNEPIN PARKS LEGISLATION Whtrtas, the Suburban Hennepin Regional Park District is a unit of local government created to develop, manage and main*ain the Suburban Hennepin Regional Park system, and is empowered to levy taxes on the property owners of the Suburban Hennepin Regional Park District and plan for the expenditure of property tax revenues for the benefit of the Suburban Hennepin Regional Park system, and; Whereas, an independent and democratically elected Suburban Hennepin Regional Park District Board of Commissioners is essential to assure public confidence in the activities and priorities of the Board of Commissioners. Be It Therefore Resolved, that the City Council of the city of _ on this day. (month) (date). 1991. expresses unqualified support for legislation before the Minnesota Legislature in the 1991 legislative session that would establish the Suburban Hennepin Regional Park District Board of Commissioners as an all-elected seven •member board, with commissioners representing equal size districts within the Suburban Hennepin Regional Park D'Strict. Be It Further Resolved, that the City Council of the city o' , on this day, (month) (date). 1991 .expresses unqualified support for legislation before the Minnesota Legislature in the 1991 legislative session that allows the Suburban Hennepin Regional Park District Board of Commissioners to formulate and implement annual budgets for the Suburban Hennepin Regional Park District without review or veto of the Hennepin County Board. #«### 31991^2 TO: RFROM; OATS: Mayor and City Council Mark E. Bernhardson, City Administrato MCiLMErn MAR 2 5 1991 OIVOFORONO March 20, 1991 SUBJECT: Position Reclassification - Assistant Finance Director - Golf Course Supervisor Attachment:A, City Compensation Plan 3/22/88 B. Asst. Finance Director/Position Reclassification Memo Dated 3/4/91 ISSUE - Determine if Council will authorize the reclassification of the following positions based on review of the positions: Assistant Finance Director Golf Course Supervisor INTRODUCTION • In the City's compensation plan that was adopted in 1988 it was based on internal analysis done through the Control Data Study which provided the basis for points from which the compensation scale was developed. The plan also provided that positions would be reviewed as the nature of the jobs changed and that if there was an indication that the classification should be reclassified that would be reviewed. DISCUSSION * The system on which the city's plan was based has remained the same although the company who now handles it has been changed to Personnel Decision Incorporated. This is a system as you may recall that was used by approximately 120 cities throughout the State of Minnesota. As a result of review of these positions each would merit a change in classification. Assistant Finance Director - The points reflect the development of the position and more fully relates to the current Assistnat Finance Director's position. This wou.'d change it from a Level 5 to a Level 6 with the points having gone from 60 to 67. This would result in a change in the position and given that the initial analysis was done back in September it is recommended that this change would be retro active for the position back to September and that the individual would then be up for a regular review on September, 1991. Golf Course Supervisor - As a result of this analysis it would change from Level 6 to Level 7 with points going from 65 to 72. Given however, that the position was paying more than what was permitted at Level 6 this classification would not involve a compensation increase • f !r ▼ 1 I M ')AM position but merely place the posi t ion^ i.i the at which is commensurate with the previously paid fate. This previous rate was the result of compensation decisions made prior to the implementation of the City's compensation plan. ALTERNATIVES 1. Approve. 2. Table. 3. Take no action. RECOMMENDATION - It is recommended that the reclassifications of the positions be made as stated above. At present the only entry level position that is not have a top compensation step that is within the category set forward are that of police officer. PROPOSED MOTION - Moved by ___» seconded by _, that Council adopt recommended reclassifications for the positions of Assistant Finance Director from Level 5 to Level 6 effective September 1, 1990 with the wage rate adjusted to Level 6, Step Illr $13,204 per hour» retroactive to September 1» 1990; and the Golf Course Supervisor reclassified from Level 6 to Level 7 effective January 1, 1991. Ayes_, Nays_. w A ! 32388.1Mayor Grabek fi Orcno Council Meabers Mark E. Bei.*-.*irdson, City Adrainistrato:Da^a: March 22, 1988Snbjact: Orono Compensation Plan *“**?T*Clty of OroBO Componsation Plan ,j9 B - City of Orono Compensation Plan Memo Dated 2/11/ (Selected Attachments ) C * Orono Pay Plan Adjustments D ~ Survey of Other Cities Conaidaration of Attachiwnt A, with possible adoption as a formal compensation plan for the City Employees. 2. If adopted. coBsldetation of adjustments for implementation during 1988 for selected employees. Consideration for adootion of formal plan for benefits for part- tLse ^loyoes as only a havoc system has previously erJSted. •i / •^ODOCryN ~ council meeting. Council considered theAt t&e February 22, 1988 Council m g/ orant selected increasesinfotMtlen praswxted in Attachment B and voted to gr^t sa for foer but ^oa. to ^“^/“Vpp'Sin^ty for study of th. r.gu..t.d inforaatiott • PISC088I0N * Sine. th. plan wa. “derV.V/' «”=ra%S*«two ebuigas mad. to Attachment A (changes ate followe« *• , “IffT to®a “f^Si'?S*Srk.tVn^taal^”(S?y ISt‘^^iVio-n i-nah^f: J^^ftn^gualif tod candidates* >eitione. Above ive - , t‘rs?f«tTS?t""2n?5:r;ho *Tii‘^.v: ~ g^’5o-«S3? 5iJ:"iV?yi&«i.c; llt:«n th.ir adj».^t «d th. pey plan adjuatment, all of which is subject to Council app a e - t a AI F Jr*'’!© Comoensation Plan U A 22/1983 iga 2 of 3 m • foT dic31ion puirpossSf Attschmsnt C hi^s b06n seluill*ko araDblcally illustrate what adjustaents will be made by this 19s7 Jithin Mch of the classes by position. (The dot for each ^*?a.7°^ , 4.w.ie. current pav for 1988, Those that have x’s |Sl«ta“ tbS proposed idjustaents during 1988. The I par?^i«e position or has a marJcet or adjustment that '«a into Dla^ Positions iithout any adjustaents during 1988 are for to!! tolt arl abovl the line. As the original graph was run on 1987 5SSia,tto“l988* figures in the scale bac.>ced by 3% in order to give the pproprlata relationships.) Attachaent D is a brief telephone suaaary Lties between 5,000-15»000 have granted as a general ad^ustaient for , (. aa4 4nad>in*nts for the oay—ecuity plan. Another related note, ‘5^l!.t'.?or!f^to?had bill!in^^^ this session that would place «l^!Fl.iV^liltts on cities^ not have their plans submitted and •Tict 1 y . loaa There would be a reduction in State aids to Dcal^gove^ents who did not implement their plan by 1991. Hma leaislation that would mandate the use of a all male ana raring that the female positions be brought up to the nis would result in substantially higher costs the cities. :.g«MATIVES - •He le Foraei'Cosipenoation. - A. Adopt as presented B. AoMBd and adopt Major areas include -General intemal/extemal framework Salary determination rules Pbaee in rulesadjustments llOTremsnr through the erptected performance range Salary determination and employment C. Table for further information D. Reject the proposal 1988 Selected Adjustments. A. Adopt as presented Be Table pending adoption of Issue i C. Amend and adopt Particular adjustments Retro activity - 0. Reject sue 2. • (i' Orono Compen-SAtioxi Plan V -arch 22, 1988 ' .aga 3 of 3 issue 3.Part-Time Proraticr A. Adopt B. Amend and adopt Schedule on the benefits^ Sohedule on health benefits Phase in rules 7nbXe at M^roh 2i?'wh. t%eeoMMESDATION - Pollowin? discu3sio.. it is recoDmended that the_foraal adopting the part-time proration rult^s for part-time regular employees. - D. Reject T# •U PHOPOSSD MOTION - Movad by - seconded by , that th.Cou^^^ aooptFROPGSED nOTiOW - novca __9 -----------— ^ nAcintL Attachment A as its formal compensation program, and .o adopt At?I=Sa.nt c by Res-lution for proration of part- time benefits. Ayes __, Nays __. f 1 ^ - . . t . -at , • ▼ e. I* • ;■■ ■ 211S8.5 i: Appendix Zraft: 2/11/33 - Revised 2/24/33 CITY CT OROMO e :iployss compe :isation plan A. Expected perfornance Regression Line Grapn b ! Classification point Ranges C. Current Year Wages INTBODtJCTION — Th« puEpostt of this plan is to foratally Hr^^rior detatmination of wages and other benefits for •nployees of the City. niscuSSION ~ Determinations or compensation are t..e r-sul<- SHS^nt of an internal acuity analysis and enalvsis together with the means by which the City cnooses c blen^d those to determine its compensation plan. t,°cal SSSIr^ke thJ intern^ equit? analysis study in order to fietermine reasonable relationships between jobs. The eondunotlon with 14B other municipalities through the S5??opolitan^r.a Managers Association toaether with the percentages of time spent by the iSSllyee^^ those tasks to determine the point hierarchy for thJt poeltion. we tasks were W%^«“bsequ.T?ly sold iri:nSS;erteSf.ro“.**Ino "To T%er.t,s th2 systL for th« MAMA organization. INTERNAL ANALYSIS Tha City through the "FOCAS" study was able to establish SieVof lM positions, including jobs “ “»?L?s was tl b. oiatJd on M annoai basis, adjusting tba expect^ ralate to both points and compensation. • syatem does provide that ,>en can bl reclaaaified following review by evaluation using the POI system. These reviews shou .) when there is a job change of a significant . • .*-rr*,-e.. . ( w Q C' laacnitude, b. ) at annual c, ) when t h a poi-ition. raVlaw time cr re is a chance r. the car son ^ * A ^ ^ a ^ d SXTSRNAL ANAL ia levelopin, the reasonable co.-=?ensetion 5* rfiL is Iitili?ed anytime there is more than a 5%for this plan is utiii?ea any class and the class diCfarence between the market f * difference or more "T*?.**” *»a.xlou^‘Vnrtten be S«:«ln.?byrr5»'we%Sr£or the internal equity and ill veipht to the external market analysis. MARKET d2l i Sy ^the^^^^ to£, ^up ?t ^ « V n “ln"x=%%- ourrently available Is Stanton Hunicrpal Survey it is i;rtSii^.*%«\*?x:d'to'a2t«»inrtrem1rrefdi^ SS «y annaar aVjust»ent c,an be placed to adjust the narket for the following year. DETERMINATION OF SALARY salary ■aximuns are *YVhVt* c'’lVa's°'’'Th'iV oaVbe IdjuSted 2;U*:a"*y"* ^'fn^?s'‘o”protld!irthVt“iniiv?duals who are new in ;S?tlon\or not fully perfo^ •n mmount less tnan tne expcci;«u imYimA sfcsDS hsve s csnee coniniencing at 85%r 9Si# t i a*S«£ormance has been achieved, be eligible for the next higher level on their anniversary date. 1. Evaluation - All hfo«^VtT^«.ive“"aV"ev%!la\'ro^annlversary/Cenefits determination date, receive from their supervisor. Jicforaanee’tanje a"nd* th.'ir*^* alSLi” - they are performing at an expected lange y advancs to ths nsxt stsp. B If thay ara at tha top of tha axpactad parforwanca cin^e, they shall not move further In the ran,.. c. If they are performing at less than the expected ■ — r \J ■»* Vi li ti 'anq» they will r.c: advance, they will acain be reviewed ■Wirhih 6 .tenths and if st:ll not to expected'ranee they not rscsiv? ths nsxt snnuBl sdjustmsnt wnsn it comes due. 2. Market Condition Adjustment A. If a person is within 51 of the estimated market for their job no further market consideration will be given. B If they are not within 5% of the estimated market for the job the following steps will be followed: 1. Multiply the top of the class by 53% 2. Multiply the established top of the market by 45% 3. Add those together to determine the maximum total steo allowed. Multiply by tne appropria^-e percentage (85, 90, 93, 100) of the step they should be going to, to determine the appropriate step allowed. C. Shou^*^ the City, be unab 1 e to a11ract an^re^in_ 1 ovees To r a_posi t i_gn _wjthiji tiJl? cTmpJnslwT'^i:." bv_ste^ A or__B, .^he__Ci^/ Council has the optio n to alt_er Jjie I_nte^^a 1/^tern^ market mliT for tha_^ po^i ti_on for that hj^ing_in_or>^£r_ employ a q ualified _in divid_u al_. 3. selected Position Credit Adjustmer^ - For selected positions an lBTr8tmeHt “Tr^ade because of the uniqueness positions and once the maximum total step allowed determined the credit should be multiplied for these additional duties. Positions and percentages are as follows: a. Acting Administrator - 5% on the persons base rate b. police Chief - 5% determined for duties as Police Chief and as Emergency Prepardness Director for other communities based as follows: - 2% Long Lake - 2% Spring Park - It Minnetonka Beach 4.Positions Above the Expected performance Line ^^^ If the top of the pos ition is above the top of the p^.nt.gTnbo^ thT.jtp«ct«d p.cCoc m.ne. Um iqgjlgt To CSuhcrr^eterminati^n. 5. Positions Less Than 40 Hours - The following maximums shall apply for part-time regular employees: - - Under 20 hours (as established for the position) - 20 • 28 Step 1 maximum -28-35 Step 2 maximum r These step ranges will be de-ernined using 85,-93, 95 and 13J% of these tnaximums. IMPLEMENTATION CRITERIA Initial criteria for determining the level of pay to ccrrjnence the phase in is as follows: Those persons who have had at least 3 years of experience and are performing at an expected level will be eligible for the step above closest to their current salary in the class on their anniversary date (or review date established in the implementation plan.) If their performance is rated ct the expected level it would bring them to that step. If they have less than three years of experience the same rules for those over 3 would apply, provided that it is not greater than what they normally would have received as a percentage based on years of service. ANNUAL COMPENSATION ^AN ADJUSTMENTS The following steps will annually be undertaken. A. Expected Performance L^ne Regression - Prior to budget* S^termuTaTrons the cFty will submit to Labor Relations Associates the appropriate current year data to develop a revised regression line prior to budget determination. B. Determination of Proposed Adjustment - The City staff will lor" tWiT'lbudget purposes propose an adjustment for the following year. C. Position Adjustments - The City will also take into account any anticipated known position adjustments and/or adjustments for part-timers hours for budget purposes. D. Market Analysis - Based on the Stanton information the City will additionally develop the appropriate budget information to be utilized for the following year's setting of salaries. (This information will be *. adjusted by any proposed adjustment in the expected performance line.) E. Budget Estimates - Based on the following information the plan will develop the appropriate budget estimates for the following year. - F. Establishing Following Years Plan - Following budget adoption inclu3lng any annual""expected performance line adjustment the salary schedules for individuals will be determined to reflect the updated annual changes piua most recent market data as adjusted. F f % i » Ir f; I: Annua 1 Adjuscr.ents of January 1. 2, For those who have received less than an expected performance rating twice for the previous year will not be given any line adjustnent. They wi^.^ however receive not less than a one step drop for the following year. STEP MOVEMENTS On the anniversary date (benefits benchmark date) the supervisor Sill th« emt.loy.e including any appcocriate goal Mtting a ” make the de'termination as to whether they have Jnhi.vld the expected periormance or not. As noted aoove those :SS ScJf.v. the «pecte"d perfornanoe will move though the steps to the next higher. Those that have not, wixl not. POSITION EMPLOYMENT Tt is aenerally expected that a person without any experience would be hired at the beginning step for the classi-ication for which they are hired. The Administrator in conjunction with the <4«aaptfflent head will make a recoromendation to Council the iMMociati l.vel £or offering employment. Once that level has been established together with any other review steps, the person Sui bi subjlct to^nnual review, unless other considerations ace made at the time of employment. TSMPORARY/SEASONAL persons who are temporary or seasonal employees will have their pay established at the time of hire. ,A •». . • ^ r lLVLi>‘ :iiS3.; TO: FROM: DACT: Mayor and City Council Mark Bernhardson, City Ad:ainistratoc^'*J' ^ February 11# 1989 SUBJECT: Citv of Orono Ccnipensation Plan Attachment A. Proposed City of Orono Compensation Plan B. Proposed 1988 Compensation Adjustments C. Benefits Proration - Part Time Regular Personnel D* ''ompensation Memo December 10# 1987 E* Personnel Rules Section 3 P. Compensation Memo 11/20/86 G. Proposed Resolution - Part-Time Benefits H. Proposed Resolution - implementation of 1988 Compensation Adjustments ISSUE 1. Consideration of Attachment A for possible adoption as a formal compensation program for City employees. 2, If a formal compensation program is adopted, consideration of any adjustments to bring wages and salaries which had been Initially set prior to program adoption in order to implement the formal program. 3. Consideration for adoption of a formal program for benefits for part-time regular employees as only an ad hoc system has existed • INTRODUCTION - One of the strategic goals for the last two years has beentTie establishment of a formal compensation program for City employees. Development of this proposal has awaited the completion of the internal equity study (better known as comparable worth) together with ramifications related to j^y^lopgi0nt of plans based on that j.nformation. During this time the City, based on best available information has been adjusting •aXacics the past three years in anticipation of a a formal compensation plan based, in part, on the internal equity study. The most recent adjustments were made in December, as noted in Attachment D. Presentation of a plan however, was delayed awaiting the mathmatical development of a computer regression line comparing Internal equity point values with existing salary levels. This regression is Appendix A of the proposed compensation plan. The center line represents the expected performance pay line. Issue 2 reflects the Implementation of the compensation program adoption and Issue 3 is a formal program of non salary benefits for part-time employees. piacossiON - Xacuc 1. City of Orono Compensation Program -/ r\ -A-S. Exoectsd Perfornance Line As noted in Attachment A position points were determined on the internal equity study. A regression line comparing the "comp worth" internal equities study points and the persons salary was then derived. Follow the line establishment, individual positions are grouped into classes with similar points establishing the mid-point as the top for the cla'S. The plan then has a four step phasing program using the percentages 85%, 90%, 95% and 100%. It is generally anticipated that a person new in the position would start on the first step and over the succeeding three year period, if achieving expected performance, the person would move to the top of the range class. Annual Adjustment On a annual Basis the expected pay line would be adjusted to reflect any annual/"Cost of Living" adjustments and other adjustments that may result from the mathmatical development of the regression line comparing dollars to points. Salary Progression Movement through the expected performance range would be dependent on the person's evaluation meeting the expected performance. Performance Incentives Movement above the expected performance line is an element that will be presented to the Council for consideration later this year for possible adoption for 1989. Positions Cur-*ntly Exceeding Class Maximum For the poSi.tions that are higher than 5% above the top of the class, they will be handled on an Individual basis, partly through negotiation strategy. Under 5% will receive annual adjustments as outlined above. Xssue 2. - 1988 Adiustments - Based cn the decision rules Tnclude^ in the compensation plan both generally and the phase in, Attachi ent B was developed to show those positions where upward adjustments are proposed at this time and the cost entailed in these adjustments. The 1988 budget provides for 02S,000 for comparable worth adjustments. Of this 1988 amount 89,800 was used in adjustments made for '88 made in December of *87. The adjustments proposed ..wre amount to $13,000 of this money. issue 3. - Regul^ part Tine Benefits - Employees working more than 40 hours have their benefits es^tablished in the personnel Rules in Section 3. The Personnel Rules do allow for benefits 0. /■ r- for part-time employees who are working for the City on a regular on-going basis (not including temporary or seasonal part-timers), as noted in section 304. This had been handled on an informal basis by the retired Assistant Finance Director and it was realized by current staff that a better means would more accurately reflect benefits in relationship to hours worked which should be the foundation for such benefits. As a result of that review Attachment C was developed to "take the guess work" out of the system. This system will be automatically effective for any new part-time regular employees hired after the 1st of January 1988. Provision is made for those hired prior such that when the number of hours that they may be working would dictate a percentage of benefit above what they are receiving in any eatagory, they would then get that and from there on be treated as employees hired after January 1, 1988. ALTERNATIVES - Issue 1.A. Adopt as presented B. Amend and adopt Major areas include - General internal/external framework Salary determination rules Phase in rules Annual adjustments Movement through the exptected performance range Salary determination and employment C. Table for further information until, at least, March 28th D. Reject the proposal Issue 2.A. Adopt as presented B. Table pending adoption of Issue 1 C. Amend and adopt Particular adjustments Retro activity 0. Reject Issue 3.Part-Time Proration A. Adopt B. Amend and adopt Schedule on the benefits Schedule on health benefits Phase in rules C. Table until, at least, March 28th 0. Reject RSCOMMENDATION - Following discussion it is recommended that the fbcmal compensation plan be adopted as presented and that the 1988 proposed adjustments be made effective as of January 1, 1988 with tbs Council also adopting the part-time proration rules for part-time regular employees. FR0PO8B0 NOTION - Moved by seconded by _, that the Council adopt Attachment A as its formal compensation program, and that^ 1^’ i h- W r I 4-. hr- V;(. ► ‘ tvK h^> '■V. . - ;•• y '■ ■» ; ■ ,^':- 1it further adopt Attachment B including Resolution .__ implement the plan and that Council also adopt Attachment C by Resolution #__ for proration of part-time benefits. Ayes__, Nays L k I. I ^ » uiH 1^ UI0 1 a:3 S ) ORONO PAY EQUITY ANALYSIS INITIAL WAGES RAISED TO 100% LINE < s €k fc-fiiriii'ii ugiii> ■-rtifn rr 21168.6 CITY or ORONO 1988 COMPENSATION IMPLEMENTATION TITLE (Budgeted Mrs)CURRENT 1988 PLAN rXPECTKO PCRPOItHANCC MAXIMUM IF 5« 198R F.STIMATEO OlFfENEIKtE MARKET VALUE HIXEO MAXIMUM % CURRENT ADJUSTMENT NECOMMBNDED CIIANCS ANNUAL/AFTER EVALUATION Financa Dlctctoc 28*85 72.87 17.788 28.583 97.4 211.583 (96/14) Pollen Chief 28.946 22.87 20.96 22e8l 95.8 21I.9S7 s 1*85 • 22*681 (fi/12) City Clerk 12.875 13.39 13.78 —96.1 13.39 189/14) V Bulld/Xonlnq Adnln 17.72 19.47 16.594 18.176 97.5 18.176 (89/15) i Asat XonliiE Adnln 14.579 15.55 14.70 15.17 97.5 15.17 (87/81) 'y Senior Bld^ Inspector 14.579 15.5S 14.78 15.17 96.1 15.17 (•7/fl) Bttlldinp Inspector 11.95 13.39 13.266 —89.2 12.851/12.72 (•9/tl) r Asst* Finance Director 9.656 11.43 M/A --84.4 PRetro 9.98 to [^18.287/19*858 6/15/87 (86/61) Deputy Clerk/Socretjcy 18.28 18.71 9.857 19.33 1L8.33/18.71 (67/61) h lollee Secretary 18.28 18.71 9.857 19.33 1L8.33/1B.71 (67/61) 1 Sr* AccountlnQ Clerk 18.28 18.71 9.857 10.33 ]L8.33/1S.71 (67/61) > Recorder - PTlUfS)7.89 9.639 N/A —81 8.19/8*675 (67/66) police Clerleal-PTllSiS) 7.CS9 9.1J3 H/A —86.3 8.193/8*648 (64/12) ft 4 Clerical - PT(lSff)6.592 8.532 N/A —77 J.25/7*679 (67/61) '^9 i « Nunber of personnel adjusted 14 Total pfccaonnel stcangth M. fc'', • * w ORONO PAY EQUITY ANALYSIS IMIT1AL WAOES RAISED TO 100% IINE Ciiiviv «r t\ K/i'i M X I i Q Uln* Pi / e-. SURVF.V OF OTHER CITIES (Exclo'Hnq Follce Conlractsl CITY 1 GENERAL MlJUSTflENTS AFART FROM FAY EQUITY PAY FQUITY APJUSIMENTS PCI,ICE RETTI.EMEMTS « r?rME--s - IS — -S’ —_ _ _ _ _ _ _ _ * Robbinsdale 3%2% Cor those over median Not settled 1 •Three years '>0-«^5-100% Plan for tiione under M/S 1 Houndsview 31 1 Adjuatrront: One Adjustment - IBl Police Chief «.I« 1 Stillwater Not Separated Out 7-25% One Adjustment M/8 1 Noodbury 41 Non-Siip^r vls»*d ®”1“87 Made all i«d )<istm#nts M/S3% Supervised in one step 1 North St* Paul Not Separated Out Average 4.4% had st’^rted phase ins 3 years earlier H/S 1 Samsey 1/1 3% 7/1 Addltlon^nl 7\Adjustment M.islmum 24%Hot erltlptl for 1987 1 Shakopee 3.5%1/1/R7 Adjustment Mixture - Internal 51%Sqt* - 1% )Market 49% Champlin Adjustments to "Midpoint*N/S )Hound t Adjustnents rending Consultant Roport to 4%•submitted to 3/28 Mtg ) 1 Chaska Ho Response N/S 1 Prior iMike 31 Adjustments based on combination of Pay Equity up N/8 •to 7% plus merit and longevity • )6t* Anthony 2*5%Adjustments Pending H/S 1 Hcndota Heights 4% Clerical 1/2 Adjustments in 1987 H/S3% Public Works Dalance of difference over 3 yearn 25% maximum increase1 Chanhassen 4%3-4% over 3 yccars M/S )Rosemount 3-12% Adjustments for Non-Anticipate plan A ftUnion depending on position Those over line 21 base completion 6/00 % 1 1 increase plus l.S% cash paysient ;•> TO; FROM; DATE: Mar*c E. 3er"ir.ardson, City Administrator Tom Xuehn, "inance Director •'.arch 4, 1991 SUBMECT; Assistant Finance Director Job Categorization Attachments:A. Assistant Finance Director Performance Review :',emo Dated 3/21/90 B. Orono Compensation Plan Categories C. Orono Compensation 1991 Fay Schedule ISSUE - Request for Council approval to reclassify the position of Assistant Finance Director in the compensation schedule and authorization of a pay rate. DISCUSSION - As noted in Attachment A, the Assistant Finance Director position has been under review to determine it the current level in the Compensation Plan accurately reflects the responsibilities of the position. As required by the Compensation Plan an internal analysis of the job as fa*' as taskSf task values, and percentage of time spent on those tasks has been completed and reviewed and finalized. The result of the analyisis in this case is that the job of Assistant Finance Director is rated at 67.0 points which reflects an upgrade in position since assumption of duties to Level 6 from the current ranking of Level 5. The initial results of the internal analysis of the position was received in September, 1990, but due to the 1991 budget process and other factors I was unable to complete the review of the results until recently. Assistant Finance Director Walters has been performing the increased responsibilities since at least September 1, 1990. I would recommend a salary adjustment from Level 5, Step III, $12,156 per hour, to level 6, Step III, $13,204 per hour, retroactive to September 1, 1990. I would also recommend that her annual review date be adjusted from the established date of April 1, to September 1. The adjustment to the 1990 finance department expenditures would be approximately $730 in salary and $88 in PERA and FICA. This adjustment in personal services would increase the total 1990 finance department expenditures to $138,821 compared to a total 1990 budget of $140,540 or 98.8% of budget. The adjustment to the 1991 estimated expenditures would be $1,950 in salary and $236 in PERA and FICA based on the September 1, 1991 anniversary date. The actual amount of adjustment to the 19S1 budget would be determined at the end of the year along with the annual review of all departments budget adjustments and is covered within the established contingency budget. RECOMMENDATION - It is recommended that the Assistant "inance Director position be upgraded to Level 6 and that Assistant Finance Director Linda Walters' wage rate be set at Step III, $13,204 per hour effective September I, 1990. It is further recommended September 1, that there be 1991. a performance and salary review on : ' ' -j ' TO: FROM: Mark E. 3“rnhard3cn, Cily Administrate Thomas M. !!u**hn. Finance Director DATE:Match 21, 199G SUBJECT: Final P®cfotmanc“ Review of Assistant Financ“ Dit®ctoc foe Probationary Period Attachment: Compensation Plan Step Eligibility 1990 ISSUE - D«*tecmination of status after compleLion of probationary period; compensation st-p increase; and position r-view. DISCUSSION “ Assistant Financ® Director Linda Walters will have completed her probation period on April 3, 1990. In accordance with Section 203 of the Administrative and Personnel Policy I hereby recommend that she be retained as she has successfully completed the probationary period. Actually this past year with Linda has been a very rewarding experience. She has brought her incredible attitude and personality to her job, taking on tasks with enthusiasm and pride. She is positive, cheerful, friendly and open with me, her co-workers, and the public. She has ask-d for additional work and is performing several new or different tasks and has developed new work sheets and journal entries using the lotus spread sheet software. in fact, T feel it is time to review the position to d-t-rmine if the current compensation Lev-1 5 accurately r-flects th- responsibilities of the position or if this compensation plan level should b- adjust-d upwards. step III) as noted in the attachment. RECOMMENDATION - Assistant Financ- Director Linda Walters has iUcc’-Tslfully"'^rap 1 eted the probation period and should have her salary adjusted from Level 5, Step II to 5, Step III, effective April 2, 1990. I also recommend that h-r position b reviewed and that any adjustment as a r-sult of that t-view be effective April 2, 1990. TO; FROM: Mayor and City Council Mark E. Bernhardson, City Administrator Forwarded recommending approval. PROPOSED MOTION — Moved by , seconded by , to adjust Lslstan? Pinaic. Director LlL-Walters' hourly wa,. rat* from Level 5, Step II ($11,073) to Level 5, Step III ($1 1,688) effective April 2, 1990. Ayes Nays :iiS9.6 .50' r CITY OF OROHO COMPENSATION PLAN APPENDIX B POINT GROUPINGS GROUPING 1 POINT RANGE 44 - 47 MID POINT POSITIONS IN GROUPING 45.5 CSO 2 48 - 51 49.5 Labocer Clerical I 3 52 - 53 53.5 Clerical II LEO 4 56 - 59 57.5 HEO Police Secretary Sr. Accounting Clerk Deputy Clerk/Secretary Recorder 5 60 - 64 62 Public Works Maintenance Asst. Finance Director 6 65 - 68 66.5 Patrol Officer Golf Course Supervisor (E) On-Site Septic Manager (E) 7 69 - 73 71 City Clerk (E) Building Inspector 8 74 - 78 76 Public Works Supervisor I 9 79 - 83 81 Asst. Zoning Administrator Building Official (E) 10 04 - 88 86 Lieutenant (E) Public Works Supervisor II 11 89 - 100 95 Building/Zoning Admin. (E) Public works Director (E) 12 101 - 110 105 Police Chief (E) Finance Director (E) 13 111 - 124 117.5 City Administrator (E) 2 (E) - Exempt CITY OF OROHO XMPENSATION PLAN - EXPECTED PERFOWIANCE LEVELS 1991 3n-:. 1 TO: PROM: DATE: Mayor and City Council Mark E. Bernhardson, City Ad- .istrator March 20, 1991 coum f—'NO HAR2 5 1991 SUBjrcT: Compensation Adjustment - Finance DirectcyS' cmroFOr.. j Attachment: A. 1991 Compensation Tables - Excerpts ISSUE - Authorization by Council to allow the compensation increase of the Finance Director from Step 3 to Step 4 of Level 12. INTRODUCTION - Under the City's compensation program the Finance Director based on acceptable level of performance is eligible for an increase from Step 3 to Step 4 of Level 12. It is proposed that this would be effective as of the first of this year. RECOMMENDATION - It is recommended that the adjustment be auth^lzed effective January 1, 1991. PROPOSED MOTION - Moved by _, seconded by that Counci1 authorize the compensation adjustment from Step 3 to Step 4 of Level 12 effective January 1, 1991 tor tne Finance Director. Ayes , Nays _. 1 2 CITY OF ORCNO COMPENSATION PL/.N APPENDIX B POINT GPODPING POINT RANGE MID POINT POSITIONS IN GROUPING 44 - 47 45.5 CSO 43 - 51 49 . 3 Laborer Clerical I 52 - 55 53.5 Clerical II LEO 56 - 59 37.5 HEO Police Secretary Sr. Accounting Clerk Deputy Clerk/Secretary Recorder 60 - 64 62 Public Works Maintenance Asst. Finance Director 65 - 68 66.5 Patrol Officer On-Site Septic'Manager (E) 7 69 - 73 71 City Clerk (E) Building Inspector 8 74 - 78 76 Public v.’orks Supervisor I 9 79 - 83 81 Asst. Zoning Administrator Building Official (E) (E) 10 84 - 88 86 Lieutenant (E) Public Works Supervisor II (E) 11 89 - 100 95 Building/Zoning Admin. (E) Public works Director (E) 12 101 - 110 105 Police Chief (E) Finance Director (E) 13 111 - 124 117.5 City Administrator (E) (E) - Exempt CITY OF ORONOCOMPENSATION PLAN - EXPECTED PERFORIIANCE LEVELS J * ? - * . 0 TO: PROM: DATS: Mayor and City Council J!ark E. 3ernhardson, City Administra March 20, 1991 COUNCIL MEERNG mar 2 5 1991 CITY OF OROf/0 SUBJECT: Compensation Adjustment - Police Chief Attachment: A. 1991 Compensation Tables - Excerpts ISSUE - Authorization by Council to allow the compensation increase of the Police Chief from Step 3 to Step 4 of Level 12, INTRODUCTION - Under the City's compensation program the Police Chief based on acceptable level of performance is eligible for an increase from Step 3 to Step 4 of Level 12 plus 5% as set forth in the compensation plan. It is proposed that this would be effective as of the first of this year. RECOMMENDATION - It is recommended that the adjustment be authorized effective January 1, 1991. PROPOSED MOTION - Moved by seconded by that Council authorize the compensation adjustment from Step 3 to Step 4 of Level 12 plus 5% in accordance with the compensation plan effective January 1, 1991 for the Police Chief. Ayes _, Nays ■}. CITY OF ORONO COMPENSATION PLAN APPENDIX B POINT GROUPINGS GROUPING POINT RANGE MID POINT POSITIONS IN GROUPING 1 44 - 47 45.5 CSO 2 48 - 51 49.5 Laborer Clerical I 3 52 - 55 53.5 Clerical II LEO 4 56 - 59 57.5 •lEO Police Secretary Sr. Accounting Clei.< Deputy Clerk/Secretary Recorder 5 60 - 64 62 Public Works Maintenance Asst. Finance Director 6 65 - 68 66.5 Patrol Officer Golf Course Supervisor (E) On-Site Septic Manager (E) 7 69 - 73 71 City Clerk (E) Building Inspector 0 8 74 - 78 76 Public Works Supervisor I 9 79 - 83 81 Asst. Zoning Administrator Building Official (E) 10 84 - 88 86 Lieutenant (E) Public Works Supervisor II 11 89 - 100 95 Building/Zoning Admin. (E) Public Works Director (E) 12 101 - 110 105 Police Chief (E) Finance Director (E) 13 111 - 124 117.5 City Administrator (E) (E) - Exempt CITt or OFOMO COMPENSATION PLAN - EXPECTED PERFORMANCE LEVELS 1991 -V. , L ^ tf!: I* ’ I'l LEVEL 1 2 3 4 5 6 7 S 9 10 11 12 13 STEP $8,522 $9,019 $9,598 $10,187 $10,876 $11,814 $12,742 $13,717 $14,793 $16,181 $18,525 $21,761 $25,788 STEP II $9,024 $9,549 $10.163 $10,786 $11,516 $12,509 $13,492 $14,524 $15,663 $17,133 $19,615 $23,041 $27,305 STEP III $9,525 $10,080 $10.72-' $11,385 812.156 $13,204 $14,241 $15,331 $16,533 $18,084 $20,705 $24,321 $28,822 STEP IV $10,026 $10,610 $11,292 $11,984 $12,795 $13,899 $14,991 $16,137 $17,403 $19,036 $21,794 $25,601 $30,339 J. i r.' ■ ■ 'v V',' a*- k ■ ^ V. tv:, E-;,Tui 31991.5 ii TO: Mark E. Bernhardson , City Ad.'ainistator rsOM: Tom Kuehn, Finance Director-y^ft^- UNCH iSIMi MAR 2 5 IMl CnVOFOROM DATS:March 19, 1991 SUBJECT: Golf Course Liquor Liability - Insurance Award ISSUE- Adoption of award recommendation for renewal of liquor liability insurance coverage effective April 1, 1991. DliCUSSION - The liquor liability insurance coverage for the Orono Golf Course has a policy year from April 1 to March 31. This '^overage has been with the St. Paul Company. The actual expense for 1990 was $1,575. The renewal premium for 1991 is $1,375, which is under the 1991 budget amount of $1,630. RECOMMENDATXQH “ It is recommended that the Orono Golf Course liquor liability insurance be renewed with the St. Paul Insurance Conpany with coverage effective April 1, 1991 at a premium cost Of $1,375. TOi Mayor and City Council Mark E. Bernhardson, City Admin is trato^^^V^ Forwarded recommending approval. PROPOSED MOTION - Moved by __, seconded by __, to award the City of Orono Golf Course liquor liability insurance coverage for the policy year April 1, 1991 through March 31, 1992 to the St. Paul Insurance Company at a premium of $1,375. Ayes _, Nays _. r TOx Mayor 2uid City Council Mark E. Bernhardson, City Administrato^ ‘',7 'OnrflF DATS March 19, 1991 8UBJBCT: Request for Funding Association, Inc. - West Hennepin Pioneers Attachment:A. West Hennepin County Pionee-s Association, Inc. Letter Dated 3/18/91 B. 1991 Budget Excerpt - pg 10 ISSUE - Determination as to whether the Council desires to fund the amount requested by this organization for 1991. INTIIODUCTION - At the Council's December 18, 1990 budget meeting it was determined that all non-profit non-governmental agencies mho had requested funding would need to make subsequent requests for this funding. Attachment A represents the request for West Hennepin County Pioneers Association, Inc. amount requested is within the amount budgeted and is ^^fulXable from the budget in the 1991 budget. Attachment B outlines the comparison with 1990 foi this organization. ALTERS TIVES 1. Authorize payment 2. Amend and authorize. 3. Table for further discussion. 4. Determine not to authorize this payment. BECOMMEWDATIOH - It is recommended that the Council authorize payment of for the calendar year 1991. PROPOSED MOTION - Moved by , seconded by _, that Council authorize the payment of $500.Od as outlined in Attachment A, as the request is within the amount budgeted for 1991. Ayes _, Nays r £4: -I r r : . - S.' .■ Ji ft CSTERN HCNNCmN COUNTY PIONEERS ASSOCIATION, INC I ^OUMOf0 JWl *.0. Be* JJ: Lena Latif. •« 55356 March 13. 1991 CITY COUNCIL City of Orono PO Box 66, Crystal Bay, MN 55323 MAR 1 3 ISSl -- - - - - - - - - - ■*' . - - • Dear Sirs: I refer to letters in the oast fro-: the Orono Citv Council requesting a written request for an annual (donation fron the Council as aporoved by past Councils many years ago. It is requested t'~is letter be considered the written request to received your annual donation of $500.00 which was apparently determined by past Councils. Be assured we appreciate this annualdonationwhich is very much needed by our Association. We also appreciate the sunport and help and cooper ation given to us by the City and Council members. Very truly yours f) / Cherry Stubbs Secreary :|ff • t * ihi'' k-. r, ’*. T. -' -• ,7- ■ ■ : :■ I ^» S'. »’A(’,E 10 III •nil KIViCEt tfM V-l-» 1990 Itl KMia liIMM iCMM. ACIIMl MMS M4S4 1991 9€M 1991 MGi 1991 camiCH llMi MS tltitMi 1090 ACfliAi ifOUftf KCOM Aoorifo ttfims 4292 11l4i i)99i il9ii 11990 4292 112M 1MM nm 11900 4292 I12M turn 11910 11900 UWi um ■sass»M ■••«««■« •SZSSSS3 sKaBsssa aaaaxaBa 1. ■« ana onvia momim oomi U40 1610 KMOi camm iioviat 4600 4010 atioMc* Moioo aouo 41f0 4200 u*a-a Mio iniioo ceoiu 0 2000 a. rna ommu mm SOO 500 a. OMouMM Moioiioi aoiii 500 TOO ifooui or m mam oioaio 50 50 112M 11980 •aasassa assssssa MU PMi IM iiv II MUi liiVICil i-y I. ^J 31991.1VbiMark E. Sernhardson, City Administrator John R. Gorhardson, Public Works Directcr ^ Ik A • i March 19, 1991 Jaett Height Restriction Resolution A ‘ndment J99J ^^^fOHONC In January 1991 Council approved Resolution #2920 approving the weight restrictions for City streets. After review it has been determined that that part of willow Drive North of Highway 12 serving the Otten Brothers Nursery restricts access to his property to five ton per axle and actually shuts down his operation for six weeks to two months. Therefore, I have prepared an aeended resolution for Council approval that will allow access to the property from willow Drive. atioB ~ To approve Resolution #recommended to allow nine ton per axle access on Willow Drive from Highway 12 375 feet north to the driveway Otten Brothers Nursery. seconded by to approveIPropoeed Notion - Moved by ___ Beeoliition # amended to a 1 low nine ton per axle access on Willow Drive trom Highway 12 375 feet north to the driveway at Otten Brothers Nursery. Ayes ___, nays ___. «nt Mayor Grabek 6 Orono Council Members Mark E. Bernhardson, City Administrator) \i Forwarded rec«nmending approval. iaiiff iti'fiiiiSnti iVrtiii miwiA r V, The City of Orono ordains that axle weight limits are restricted on the following streets in the City of Orono from March 15, 1991 through May 15, 1991 in accordar-'e with regulations as provided in Chapter «.ll of the Orono Munic al Code. No refuse collections wehxcles shall be operated during the seasonal restriction time where the gross weight on any single axle exceeds 14,000 lbs. and no vehicles shall be operated upon any City street at any time where special posting specifially prohibits refuse collection vehicles. The following streets are limited to five ton axle limits: Arbor Street Baldur Park Road Barrett Avenue Bayview Place Badarvood Drive Birch Lane Blaine Avenue Bohn's Point Lane Bohn's Point Road Bra^att's Point Road Briar Straet Brown Road, North Carman Road Carman Street Caroline Avenue Casco Avenue Casco Circle Casco Point Road Cherry Avenue Cherry Place Chevy Chase Drive Chippewa Lane Concordia Street Corral Road Country Club Road Crestview Avenue Crystal Avenue Crystal Bay Road Crystal Place Cygnet Place Dahl Road Dickenson Street Dickenson Street Alleys Dickey Lake Drive Dunwoody Avenue Bast Lake Street East Long Lake Road Eileen Street Elm Lane Elm Street Eloiwood Avenue Ethel Avenue Fagerness Point Road Fairview Cottage Farview Lane Ferndale Green Ferndale Road West Forest Anns Lane Forest Lake Drive Forest Lake Landing Fox Ridge Road Fox Street (S. Brown to Orono Orchard) Fox Street (S. Brown to Willow Drive) Fox Street (#84 to Willow Drive) Frederick Street Glendale Avenue Grandview Avenue Rackberry Rill RanIon Avenue Reritage Drive Reritage Lane Righ Lane Righwood Road Runter Drive Ivy Place Keene Avenue Kelly Avenue Kenwood Way Lakeview Avenue Lafayette Ridge Court Page 1 of 2 Lakeview T'trace Leaf Street Lilac Lane Linden Avenue Linden Lane Livingston Avenue Loma Linda Avenue Long Lake Boulevard Long Lake Union Cemetary Road Lydiard Avenue Lydiard Circle Lyman Avenue Lyric Avenue Maple Lane Maple Place Mapleridge Lane Minnetonka Avenue Minnetonka Righlands Minnie Avenue Myrtlewood Road Navarre Avenue Navarre Lane North Arm Drive North Arm Lane North Ferndale Road Northern Avenue Oak Street Old Beach Road Old Long Lake Road Olive Avenue Orchard Beach Place Orchard Park Road Orono Lane Orono Orchard Road Orono Townline Road •tr lanigwri i'lHtiT Continuation of five ton axle limit streets: ■i .* Park Avenue Perk Drive Perk Lene Pertemtood Koed Pbeeeent Lawn Road Proepect Avenue Railroad Avenue Rest Point Circle Heat Point Lane Ittsaall Avenue Scotch Pine Lane Shavlin Drive Saith Avenue Spates Avenue Spring Hill Road Spruce Place Starkey Road Stubbs Bay Road Taaarack Drive Togo Road Tonka Avenue Turnham Road Vine Place Waterto%m Road Webb Street Webber Hills Rc'd West Ferndale Road West Lafayette Road West Lake Street Wildhurst Trail Willow Drive (Dickey Lake Dr to Sixth Avenue) Willow Drive (Sixth Avenue to Medina City limits) Willow Drive (from South Bro%m Road to Fox Street) Willowbrook Road Windjammer Lane Woodhill Avenue E> The following are nine*ton axle limit: Old Crystal Bay Road NcCullay Road Toakaviaw Lane Willow Drive (frosi Watertown Road to Long Lake) Willow Drive (froai Fox Street to Watertown Road) Willow Drive (from Highway 12 375* north to Otten Brothers driveway) The following bridge is limited to 18>ton per vehicle: 29 Tons per truck and full trailer or semi-trailer combination: Willow Drive The following bridges are limited to 19-ton per vehicle: 32 Tons per truck and full trailer or semi-trailer combination: Old Crystal Bay Road Wsst Ferndale Road Adoped by the City Council of the City of Orono^ Minnesota at a regular Meting held January 14, 1991. ATTBSTt Dorothy N. Hallia, City Clerk Barbara A. Peterson, Mayor Page 2 of 2 r 31291.13 roi Dkrm Mayor and City Council ^ . MAR ? 5 1991 Mark E. Bernhardson, City Administrate^;’ ^ OFORONO March 20, 1991 : Municipal Board Process ISSUE - Present to Council updated status regarding Municipal Board Process. mmODUCTION - Because of the negotiateve status of the parties in this SaFter the Municipal Board has granted a minimum of 2 weeks extension, from March 26th to at least April 16, 1991 for th% continuance of the public hearing. If an alternative date is established, staff will update Council regarding the date. Regarding the negotlative process this will be discussed, if needed, in a private session under the City Attorney ’s report. PROPOSED MOTION - Moved by , seconded by Council accept the infornation provided by staFF related to this. Ayes _, Nays _• f-V If' ?"••- ■ ^f;'/ K-:v r: Tot Wxomt Dates Mayor Peterson and Orono City CounciL '\u-. S732191.1unolmeehik Mark Bernhardson, City AdministratorV- March 21, 1991 MAR 2 5 1991 CITY OF (MONO t 3995 North Shore Drive - Joint Dock License A) Letter * Rich Zuckman Dtd 3/15/91 B) 3995 North Shore Drive - Joint Use Dock License iTATUS - At Council's last neeing, staff requested tabling co0oiAeretion of the Joint Use Dock License because of hazardous building proceedings. AttachsMnt A was the letter most recently trNaosd.tted to Mr. Zucknan on this issue. It is recommended that the license be tabled again pending the results of the 3/26/91 proposed Inspection of the structure. FhOPOSED MOTION - Moved by seconded by to table consideration of this item until the April sT Meeting. Ayes _ _, Nays _ _. 1991 Council Isv 1 v:m’( II r.-iiOD -uu f 10 Yf 19 CITYof ORONO Po*t OffSc* Bo« Bay. MinnMota .Vvi23 • Muniapai OAc«a On the North Shore of Lake Minnetonka March IS* 1991 Mr. Richard Zucknan 1819 Dupont Avenue South Minneapolis* MN 55403 Subject: Hazardous Building Proceedings 3995 North Shore Drive Dear Mr. Zuckman* As you aay recall the City indicated to you in « letter «J*l“tlon. AS you hav. f.H.d to do such, the City -ill initiate hazardous building proceedings to commence with the inspection of the structures. In a related note* the City has tabled consideration of your joint use dock license to see what impact, if any, the basardous building proceedings would have on the number of that you would be authorized. It is anticipated that this be considered at the same meeting as the hazardous building proceedings. Sincerely W.larason strator cci *4ayor and City Council Jeanne A. Mabusth* Building & Zoning Administrator ^Mt^hael P. Caffron* Asst Planning & Zoning Admin Lyle Oman* Building Official ■MuenG a aoMNC • 4f>7ar ■nUTION a HNAiNCC • «ni73SI n.'BUC WORKS - r k i:r 5: CITY of OHONO Post lilfice Box n6*<'rysuii Bay Mmnesoui *.532J • Municipal Offlcaa On the .\orth Shore of Lake Minnelonxa March 15, 1991 R. Richard Zucknan 1819 Dupont Avenue South Minneapolis# MN 55403 RE: Haxardous Building Action 3995 North Shore Drive Dear Nr. Zucknan: - Sandy Beach Property On Deceaber 4# 1991 this office notified you of pending hazardous building action on your property known as Sandy Beach. Please contact me before March 26, 1991 to develop an inspection schedule* If access is not provided, the City will obtain an administrative search warrant to gain access. If you have any questions or if this office can assist you in any way, please feel free to contact Jeanne Mabusth or mvself. Lyle Oman Building Official cc: Jeanne A. Mabusth, Building 6 Zoning Administrator Michael P. Gaffron, Asst. Planning 4 Zoning Administrator Bruce Vang# Field Inspector LO/lsv sc a XONING-m.7M7 AOMINISnUnON « TNANCE - 4T>-rJ5« FAX-47MS10 PL BUC WORKS - 473-05* If-' '-Ji - t 4 r h -< A:. y?,^: y kir: .^r ffi- Tot Mayor Fetarson and Orono Council Members City Administrator Bernhardson Fxcmt Data: Sobjact: Michael P. Gaffron, Assistant Zoning Administrator March 5, 1991 1991 Joint Use Dock Licenses Attached are applications and proposed resolutions for 1991 Joint Use Dock Licenses for the following organizations; Applicant (Contact) Foxhill Romeo«mers (Mayne Gustafson) No. of Slips 13 Date Appl. Received 2/7/91 Mtka Power Squadron (Baylon Loosbrock) 45 2/14/91 (transient) Halters Port (Charles Garrity) 5 2/4/91 Sandy Beach (R.R. Zuckman) 7 1/23/91 Victoria Estates (Paul Hanssen) 6 2/27/91 Rhode/Enlow/Lindahl (Jack Rhode) 3 2/22/91 Forest Arms (Jim Lange) 14 2/6/91 Navarre Cove (Dan Lindsay) 6 1/29/91 LMCD Temporary Dock Extensions All of these renewal applications indicate no changes from previous numbers of slips approved. There have been no complaints filed regarding any of the joint use docks during the past year. Due to low waterr 3 of the applicants have been granted temporary dock extensions by the LMCD. The City has received no cosq>laints regarding these specific extensions, however, the 1991 approval resolutions have been drafted with the condition that tnese applicants comply with all LMCD requirements. The 1990 LMCD licenses for these three are attached, and indicate the fr Mowing conditions: 1. The extension is temporary for the low water period during which the Lake level is below 926.0* and declared by the LMCD Board. J- V-' 1991 Joint Use Dock Licenses lurch 5, 1991 Page 2 of 2 2. Temporary extensions must be renewed annually. 3. There must be no navigation hazard to your temporary dock extension. The Water Patrol will serve to assure this condition is maintained. 4. All temporary extensions utilize seasonal docks. 5. Ho additional or larger watercraft are allowed beyond which you are licensed or permitted by the LMCD Code, as doscribod in your application material. Staff rocoemends approval of the eight 1991 Joint Use Dock Liconaes par the attached resolutions. Hota that tha license application forms sent out in 1990 iacorractly stated the renewal license base fee as $50.00 instead of >20.00# hence some of the apolicants are receiving credits on their 1991 application fees. Proposad Hetloat Moved by , seconded by , to approve the Joint Oaa Dock License for the 1991 license year for: Foxhill Hoaiaownara' Association# Minnetonka Power Squadron, Walter's Port Roaiaownars* Association# Sandy Beach Shores# Victoria Estates Rosiaownars* Association# Rhode/En 1 ow/Lirdahl # Porest Arms Hosiaowners' Association# and Navarre Cove Homeowners' Association per the resolutions drafted by staff. Ayes ___# nays ___. u-.. CITY OF ORC::C P.O. BOX 66 CRYSTAL BAY, M!.’ 5 5 322 473-7357 i::z::sz yzar i? '-// ’ (association) u V VV -‘V ANNUAL JOINT CS£ DOCK LICZ:<5Z A. PLICATICN -r* .mivw •^1 I \'V Pursuant to Orono Municipal Code Section 5.42 . • i i V ' * te' Date Form Sent by City Stafi /--7 - V/' r Date Application Returned t _ _ _ _ _ _ _ _ _ _ 7/ Fee Recived $By Employee Section 5.42 Subdivision 2. LICENSE REQUIRED - It is unlawful for any or association of persons or families, more than two in number, incorporated or not) to en<?age or participate in...2oint use (of any lakeshore property) without first having obtained a license therefor from the City. PLEASE COMPLETE ALL ITEMS AND SUBMIT SIGNED APPLICATION, REQUIRED ATTACHMENTS, AND LICENSE APPLICATION FEE TO THE CITY CLERK BY MARCH 1 OF THE LICENSE YEAR. ASSOCIATION INFORMATION 1. Association title or name (if any) 2. Lake _ _ _ _ _ _ _ __Bay_ _ _ _ _lOdSt - - - - 3. Person responsible for this application: Name _ _ _ _ _Phone u».yn>^Q0Q- -h Mailing Addreaa Di>p»4 Ku4tw4.SeritVi Relationship to association Ou»nC^ Page 1 of S I & y 1^:' Assccisticn is (tr.ec.-: i l‘3~s ; ZTz.*izc, *T-?r ^ 3 jrc ^ . ^ 5or!^- *^T*.?r* ^ "*3 sc C 3 3 C ♦ « "". unlnccr^orat.ed :;lut ;r r^cr^aticr. iT*our • ____ Ir.ccrpor^ted -il-i recr-a^lcn • 5. ?rinci-al 3-^ose of .jci-' ^a icoi is ;:.-iecc arrlicable iba=s : ^ provide beat tccrlr-5 and iaie access :'cr residential prepert-/. provide svlamin* access, beacn. or offsnore loc.t. crovlie a club or association ^atnerin* pi.ace for activities. 0. Dock is located on (coeci atpldoacle ite=): euL „iJ.u. *r nri’*ate property. nt or outlet ovned ia comnon. property leased by tne ^roup/asscciation. property ovned by toe group/association. list Dock location and ovnera.tip i.nfor-.aticn: street address saas SAvttf* Pr;<6 l«gal prop«rty dMorl=;ioa 'Ll &». V^t H.%aCe«<e«r*4 Wn C. *4 3^: jT Se w •«! 3* tS5«5^4« PID t »>see ^ a)« -S listed property ovnerCs'U.RteK^rA 8. Names of abutting lakeshore property owners; (North/weSt) ^tVg<.r _____^00S ^Vtatd ” (Naaie ■♦' Address) (South/East) (Name Address) Names of other affected property owners: {ramm» » At^<^r^gg^ (attach sheet if necessary) S:‘ r;., k.. f v*.* ^ * ■■ i. * f. 2 Of 5 s ._z.su r3r.cmr.zt ::;verzi3 - Tr.- ^cizt-.' -sei -3 izsur-:• -r.e •« *. .*'■1 . -rcrerty rvr*r*3 •.or»cvrer's ^o.lry. )( 3e*^ar:st5 zr: :r, ^ssccrl^ti::: fc.iry .iSw iw—cvir.ij ir-i 3rra':icn: nane of las'^-ir^ ck4f|^ Vn iaae of Insurance carrier ^.4W # Co "L>Bi» of iasurance agency C.pft effective late of covere/se A»l «Kuat of eoverege; Public liebillty. per person, per occurence S 2iOQ^^QO Public liability, per occurence i *l>0fMiaq3 10-Security and coiicizg of tzs Jointly used iocu and prcrer-y is - reviled by (checit applicable itens); fencing. % security ligating. property owner's presence, contract security service, other (specify) _____________________ DOCK * e.*BmTIOS 11. 12. List Dock Use Area Specificatluns: Width of shoreline; ft. Lengt.a of aaia loc.t from shore; Sfc Dock setbacks froo side property lines at shore; SO and 30 Dock Construction (caeca applicable items): ft. ft. s/sa«aonal dock (zelocated or replaced each year). pensnent piling with seasonal leek.permanent piling and deciting. 13. vDoden decking. List Dock Accessories: metal deotlng. Suadwr of fire extinguishers available at the dock Ifuaiter of life preserrers available at the dock \ 14. Llat amber of sllpa in each category C'sHpe” includes boat lifts): Transient (day use only) slips O . Transient (day use) off-shore buoys Q . Fermnaat moorage slips *1 ______. Pexnanent moorage off-shore buoys O Dry storage (rack) slips Maxlaua number of boats at the dock IS. Llat number of off-street parking spaces available for users of the Joint use dock. Parking, if provided must not be separated from the dock by any public load. J2fiL. >P*c*** 3 of 5 t. .. r- SBOSIOS A3D SS2IMCTTATI0!? 16.Siiorsilne is protecte-i cy ' arp.i^as-s lter.s •: SXOZXC ^ip 7Sp ••.■ccd jeaval- fT9MS &cd Tcgetatloz ca—y. o-dsr ae.a- 3*aw5_l. ___ ccncreta seawall. (special'} ______b<.&cV_______________ 17.Deptij of weter at snore-lne is at 100 ft. out is . f, at pc ft. out is ; fff(yTTFir" ATTACHWEHTS The following must accompany this application: A. DOCK PLAM - ALL APPLICATIONS C. \ plan, drawn to scale, showing the snorelu.. vidth of this property, the property lines and the location, layout and di,raenuions of ail docics, slips buoys. If off-street parking, dry storage or other on-land functions are intended, these also should be shown on the plan. UHIIICOItfORATED GROUPS OR ASSOCIATIONS i, list of the names and mailing addresses of all a»tmbers and/or slip users. A certified copy of the by-laws or agreement for jovnt use. Note: This oopy is not reguired if the applicant initials and ..ertiries tne following atitsmanr• "This is a renewal application and our joint ase dock is to be opn^ated under the same by-laws or agreement originally made in \ »D 3 (state year) and on file with the City.” Applicant's initials TMPOmpQAATED CLDBS OR ASSOCIATIONS 1. A list of the nasies, mailing addresses and titles of all corporation officers. as to the total number of mmshers in the club or association.2. 3.a certified copy of the articles of incorporation and by-laws of the corporation. Notei These copies are not reguired if the applicant initials and certifies the following statement; "This is a renewal application and our joint use dock is to be operated under the same articles of incorporation and/or by-laws as originally made or last amended in _ _ _ _ _ _(state year) and on file with the City." Applicant's initials Page 4 of 5 D. ANNUAL LICENSE FES - ALL APPLICATIONS Joint Use Dock License Application fee according to the current City Fee Schedule Initial Application Fee Renewal Joint Use Fee, per year S $ ^ 0^ Plus Slip Fee for each permanent iTOorage slip, lift, dry stack, or buoy slips ? $2.00 each TOTAL DUE THIS APPLICATION LATT FEE - Renewals $ S h>"h - _ ^ , ,nt. V**l"1 lO t>u€- ^ Applications for renewal of licenses shall be made no late than March 1 of the license year. The City shal l not accept renewal license applications received after March ^unless the application is accompanied oy a late lee of $25.00_. REVIEW PROCEDURE When a coaiplete appi. ration is received, the application will be reviewed by the City Council and, in the case of new or unusual applications, also by the Planning Commission and Marina Committee. The Council will pass upon the application after complete review. THE SUBJECT DOCK MAY BE INSTALLED AND/OR OPENED FOR USE ONLY UPON APPROVAL OP THE LICENSE BY THE CITY COUNCIL. Pursuant to Section 5.42 of the Orono Municipal Code, the applicant hereby requests the Orono City Council to review this Joint Uie Dock License Application, and agrees and authorises the City of Orono and the City's employees and agents to enter upon the property at any reasonable time to perform safety and code compliance inspections. Signed .k.Dated Page 5 of 5 [ r* I "”- ■/ r poll m RB80L0TI0H DIRBCTIHG STAFF TO ISSUE A JOIET USB DOCK LICKRSB TO 8AMDY BBACB PLACE SUBJECT TO COBDITIONS KOTBD HEREIN PERIOD OF JANUARY 1, 1991 TO DECEMBER 31• 1991 NBBREASr the City of Orono, hereinafter "City" is a municipal eosporation organized and existing under the laws of the State of Minnesota has the authority and responsibility under Minnesota Statutes# State Statute 412# et. seq. and State Statute 462, et. seq., to protect the health, safety, and general welfare of the citizens of the City and other of the public within the City; and _ _ _ _1, the City shares concurrent jurisdiction over the primary harbor limit of the City of Orono with the Lake Minnetonka Conservation District and the Department of Natural Resources of the State of Minnesota; and miBRBAS, the regulation of the navigable waters involves an •xarcise of police power of the State, LMCD, and the City of Orono, all of which have adopted rules to ensure to all equal enjoyment of the public rights and equal protection from activity on or near the public waters and on the land within the City which, if unregulated, may be detrimental to the public health, safety and general welfare; and WEEREAS, the regulations of the DNR, LMCD, and the City of Orono iroqule^e the property rights of the riparian owners both as to residential owners and the commercial marina owners to the extent prohibiting any Interference with the public waters adjoining their property. The LMCD, Dm end City of Orono must fulfill their trusteeship over the public waters by protecting against interference by anyone, including those who assert the cosNionlaw rights of riparian oiniers, whether or not they be commercial marinas or residential o%mers; no one riparian owner has exclusive privileges over Lake Minnetonka. The only additional private right that any riparian owner may have over the public generally is to construct one dock to the navigable depth of the public waters* There can be no dispute but that the public generally and each riparian owner to Lake Minnetonka has the right to use the entire surface area of Lake Minnetonka for all suitable purposes in common with all other riparian owners. This right is a right not only to members of the public but the right to each riparian owner. Page 1 of 2 r This Biutusl right of •njoymcnt which is shared by riparian owners and the public gunsrally includes the recreational benefits of the lake such as Doating and fishing therein; the riparian owner has no exclusive privileges to these rights; a^ tBMf Lake Minnetonka is capable of substantial beneficial public use only as long as al 1 riparian users of the lake are regulated in such a way as to ensure there is no abuse of the limited riparian rights; and 0 the City has adopted reasonable regulations regarding the construction and use of lakeshore and dock facilities when such facilities are used and maintained by three or more families* which repulations include the annual licensing of Joint Use Docks pursuant to Section 5«42 of the Orono Municipal Code; and _ _ _ _\0 the purpose of this Resolution is to set forth the above noted general ccMiditions and concerns and the following special conditions as they relate to an application for an annual Joint Use Dock License described on inhibit A attached* WNi» TmiPOaSf ■■ it IBSOLVBD, that the City Council of the City of Orono hereby directs the Staff to issue a Joint Use Dock License according to the facts and conditions noted on Exhibit A attached. Adopted by the City Council of the City of Orono at their meeting on the 11th day of March* 1991. Barbara A. Peterson* Mayor ATTESTt Dorothy M. Ballin* City Clerk STATE OP MINNESOTA ) ) ss. COUMTy OP HENNEPIN ) The foregoing instrument was acknowledged before me on this 11th day of March* 1991* by Barbara A. Peterson s Dorothy M. Hallin* Mayor 6 City Clerk of the City of Orono* a Minnesota municipal corporation and said instrument was executed on behalf of the city. Notary Public Page 2 of 2 r i fe' f [ '•r. I I' ft ft ft CITT OROHO IIBIT A MBSOuirxoa ho. COMDITIOliS or I8SOANCE FOR ANNUAL JOINT USE DOCK LICENSE X. LICBN8BB1 Sandy Beach Place Dock Addresss 3995 North Shore Drive Agents H. Richard Zuckman Addresss 1S19 Dupont Avenue South, Minneapolis, HN 55403 License Period - January 1, 1991 to December 31, 1991 XX. BOAT DENSITY The Boaber of in-place boat slips, lifts and buoys shal 1 not exceed the Buadser shown on the attached plan. Exhibit B, and in accordance with Resolution 93B« in no case shall the number of authorized boat slips, lifts# or buoys exceed the nusd>er permitted in the prior year's license. Authorised Boat Density per attached plan: Bey West Arm Transient (Day use only) slips Penanent Moorage Slips Boat Lifts Sub-Totals Slips at Dock Offshore Buoys MaxiauBi Boats in Water - r V, Maxiaua Boats per prior license V '•MAXIMUM BOAT DENSITY m- Exhibit A Msolution No. PX9« 2 B«x«itt»d slipSr lift* or buoys is a violation of this license subje to revocation and/or prosecution for violation o. Section 5.42 Subdivision 2 of the Orono Municipal Code. ZX2. DOCK LAYOUT Tho dock structure or layout aut shown on attached Exhibit B. A- subject to prior review and apprc i^ed by this license shall be as an9es in this layout shall be ^f the City Council. City. yhs seven approved slips are for the exclusive use of the rssidsnts/renters of Sandy Beach Shores. 2. City say require written approval from abutting and affected property owners for each annual license review. V. Nothino in thi* license shall confer upon benefit of any property any vested right to use ^ Lake cresiises in a sanner permitted by th.s resoluwion* but the use o* Hinnetonka and the premise* shall remain subject to such regulations and ordinances a* the City and other competent regulatory authorities deesi necessary from time to time in the public interes . ■irtfliA k e: I' k t:- 77 'C-vv- r#' w A -« w ^ ft • * ft •«>« ft * • i ^ A r M * •»• «» ft fta* * :» / 1 u / 1 •> ^ ^ ftrf ' »> ft. TO: FROM : SUBJECT Mark Bernhardson. City Adniniatrator ^AR ? 5 1991 ®V t ]0N0 Meivin Kilbo. Chief of PoLi-e Donation to Canine Proffran Attached you will find a $25.00 donation to the canine program from Cub Scout Pack «432. Officer Dan Fischenich and Baron gave a talk before 350 Cub Sccuta at their blue St gold dinner. I request that the Council accept thia donation. If accepted. I will sena a letter of appreciation on behalf of the Council. To: Mayor Peterson & Orono Council Members From: Mark E. Ber-hardson, City Administrator Forward recommending acceptance. PROPOSED MOTION: Moved by _ _, seconded by the Orono Council Council authorizes acceptance of the donation from Cub Scout Pack #432 for teh K-9 and dirv^tt staff to send a letter of thanks to the Pack. Ayes _ _, nays _ _. Page - 1 ... ft- .. . 5. rr ^ ^ * tu e rL\ t Of__* _.vj il..'i . -^ --------------------1-----------/T^ , am.1)^.L^r »tlictl. c*. i*)ol -'- ^ V' { :l*.\__^ J t-\ %_ — • %- * / \i i, -.*'’ P- • f'» >1- * ■>S -V. ’.i------1 ___ - . ^- — --------------------------------tL«ty.,..'S.SfLW-.'J.lli XvV..v4CU-c---V-cJ-tj,<’-- ■.^-'- tc ..--■Oi'Mg,-..f''i~ c\in brct^VN.. Al_ak «••<:•!, ... Hg> C(^,t\'i\C. M) lx... .'■'- Q, u y.J fantj .. iV Prr _t'^, t'.-5!''‘l.j^iA r^r u?/ > / u"0>^ _________ j ir::.Is JvK;.; ■ - :r- I L;-.-‘. m^;Vr- r=--J 571 1 0000 aWMlPP UITHHWI CHUWCH MV ton* o»-_- r.$ AS.dO r .cy4kL _ i k. PiMt wllwial iMh ^ iolMa !5ollars -^i:osioii.i.a7i: o?5 a«* 05?i Mi# ?■ '•i «r* % ^ •?. 0 • • • r*'' •m * ■ ■'P# ■■' ‘ ■>«•♦*- -- ^.i-<—»- fe'II'- & .> 31991. 3 CMMaiMEET TOi moM OATI: mar ? 5 IWlV.ayor and City Council Mark E. Bernhardson, City AdministratojiB'^f**i' March 19, 1991 SUBJECT: Administrator's Information CHRISTMAS TCORATIONS/NAVARRE - Discussion of this issue has again been aitiated with an Individual in the Navarre business coMunity and the President the the Navarre Business Section of the Westonka Chamber and the City will be discussing this hopefully within the next few weeks for Christmas 1991. NEWSPAPER COVERAGE - Bill Holm, Editor the .he Laker/Pioneer newspapers is currently working with the Wayzata Post Office to identify Orono residents living in the northeast corner of the City who currently are not receiving the Pioneer newspaper in their sail. A possible solution suggested by Mr. Holm would be that the newspaper would contact the residents to see if they wish to receive copies of the Pioneer, if so, the newspaper would then individually address and mail the paper to each of these residents. Staff will continue to pursue. BURN PERMITS - As a result of a policy currently being considered By the Hennepin County Sheriffs department related to burn permits the City may have to undertake a different means of issuing permits and communicating that when burns take place to the respective public safety departments. It additionally should be noted that the Pollution Control Agency (PCA) is also considering an amendment to their policy which may substantially reduce the amount of permitted burns the City has allowed. POLICE CHIEF SELECTION - Request for Proposal were sent to the five individuals as noted in a copy of the Request for Proposal given to Council in advance of the last meeting. To date we have received inquiries from 4 of the 5 who have indicated interest in submitting that request. As you may recall the request proposals are due on March 26th. PARK COMMISSION/LETTERS OF THANKS - Attached are the letters prepared an<i transmitted to the Park Commission applicants. 7 ii' :ri(^ CITY of ORONO Po« OfBc* Bo* 66*OryMal Bay. 553ZS«M«aMipiy Offlcaa On the North Shore of Lake Minnetonka Itoreh 4, If91 b;- ft: P It- rr m 'r ' Jams Johnson 2240 Fox Stroot wayssts, MM S5391 Oosr JsMst Rocontly you Bubnittod a letter of interest to be appointed to tho Orono Park Conoaission. j)zi.y9 Moat was appointed to the Park Conwission. Tha City Council wishes to thank you for your interest in serving th« coLiunlty «nd hop.s they can use your expertise in the future• Sincerelyp John R. Gerhardson Public works Director JRG/lsv asoNSic-ane’nr ASMNwnunoN a riNArtcE -ptlUiC WOaKS - 473-TWy Iv. r CITY of OROX Pom OfRov Boi ^•CnrMai Bay. Minn S5323*M«fiKapai OfB< [ iiH'tiriCi On the North Shore of Lake Minnetonka March 4, 1991 SharokM Zlse 3f30 EilMa Street Napla Flaia# mn 55359 D«ar Sh«rok««: you aubfflitted a letter of interest to be appointed to th« Orono Park Comission. j^y^or k raviaw o£ the very qualified applicants and interviews at a recent council meetinq, Mr. Stephen Johnston of 900 North Shore QlP^ve lieet was appointed to the Park Cenunission. The City Council wishes to thank you for your interest in serving the cosmunity and hopes they can use your expertise in the future. Sincerely John R. Gerhardson Public Morks Director JRG/lsv aMwiwc-oniiT AOMINOnUnON a riNANCE > 473.73M E4X-404IM none woaas - 4n-ns* F'fe: t'. I. r;- 5 >: *'r' ■ ■.l\ ■ i:. CITYof ORONO Pom 0#fSc« Bam «»Cry«*i Bay. Miim< :\u On the Sorth Shore of Lake Minnetonka March 4, 1991 Janas Gilbar^ 9S5 TonJcawa Road Long Laka, MM SS3S6 Daar JasMSx on Fabroary 25, 1991 the Orono Council reappointed you to the Orono Park C<»ad.asion. Tha Council nishas to thank you for your interest in the eoamiaity and looks forward to working with you in the future. Sinearaly John Garhardson Public Works Director JI6/1SV .4l)>1SfT Bwsnu-TON a nWANCE - 41>0* laA'Ciant PUBLIC vraSKS • 4T3>13n i- - t v‘:- rCITYof ORON Post OfRc* Bas 6C*Cnratai Bay. Miaaaasta 5S323*Maaidpai OIBeis :,ii ;r<<* k d On the North Shore of Lake Minnetonka March 4, 1991 Susan D. ffilson 24S5 Borth Shorn Drive Haysata# MM 55391 Daar Susant On Pabruary 25, 1991 the Orono Council reappointed you to the Orotto Park Consdssioo. Tba CouaeiX wishes to thank you for your interest in serving the eosaniaity and looks forward to working with you in the future. tinesrely. John Garhardson Public liorks Director JXG/lsv .4a.t3sr AOMmSTSAllON a riNANCE ' 4T3.739t RU-<m4tW pliluc woass - oojf ^.-. i t .^t« w CITY of ORON r Po« 0«o» Bo« Bay. Mtaaaaata 55323 •Maaici«al 0« im'' On the North Shore of Lake Minnetonka Itorch 4, 1991 Richard Flint 1405 €th ATonuo North Long Lako 55356 Daar Dick: on Fabruary 25, 1591 th'j Orono Council reappointed you to the Orono CowBission. Tte Coaneil wi.h.. to thank you for your l^ntereot i" ilty and looks forward to working with you In tha futura. Sinearaly, (LI.>•/«' / John Gtrhardaon rublic Works Director JRG/lsv .«n.73iT AomiwHTBAtKJN a fiNANCT - ^n-nsi BU1.4TMIW PVBUC wo«a - m-Tm UaL ^NO ipalOfScM 03/ir/fl M Cl PRREQOII CMP f NAME 47imo«e S0SM2«3t IB 472S03M1 *7l72f|!l4«»S2t02t «729|m07 AttTOiMIS079tt«24 47939eiSl 477S0M44 471444249 47IS49I43 477447271 471244091 ill 477 449 ______ 479793291 470700901 449949107 471392993 473744173 474447113 mtitift 472143091 474443299 470704904 479901292 449421499 307909199 100403192 477991139 ANDC9S0N. 99UCE L KtMHAKDSON. MAKK E IIEN^ SUE A . iAMiC L , .„.MAUS. JOHN r «r.«SUXCK. QAIY I CH41STIANS0N. SALLY C09NXCK. JAMtS L, ^ INOLISM III. MXCKSON. K04T 9 FXlCHfNlCH. OAN T FiXTZLCI. JOHN M OAFFiON. MICHAEL F StNAiOiON. JOHN 9 OiCOOOV. JAMES D NALLXN. 0O9OTHY M HANSEN. STEVEN C HANSXNG. CA90L J JOHNSON. WAOLEY F KA4NXT2. 9XCKY 0 KXLiO, MiLVXN H NNMTION, CMA9LOTTE KUCHN. tHOMASM MAOUSTM. JEANNf A M09AN, MA9K F Sttlfti-tTVoTT « 049ICN. 9AN0Y L OMAN, LYLE C . .FAU«9. 09CO00Y A ouast. wavnc a9ATH4UN. 4A99Y J19TS. TIMOTHY W ]N. PALE S_ _^INNAOCN. 90NAI THOMTON. NA9K 9 TOMCHCCK, LAW9ENCE rOMCZYK. MA9K W VAN4. 99UCE L VEC. LINDA S WALiH, KEVIN L yALTE9S. LINDA 0 WCCKMAN. STCFNCN J YTD ':U*RENT DPT G90SC GROSS 31 •749 98 17?l 7T 12 14378 16 2571 36 31 5730 19 958 72 12 2726 22 630 23 42 9102 16 li22 88 31 9600 OC 1600 OC 31 1101 76 151 33 31 9650 19 1705 52 31 9846 21 1545 75 31 8567 08 1408 48 31 9171 26 1479 78 31 9012 96 1536 00 33 8321 34 1392 25 42 10942 32 1830 71 42 8292 80 1770 51 12 7168 07 1199 28 42 6895 11 1246 02 31 3298 86 514 44 31 9759 88 1765 00 31 2491 59 241 01 31 12210 63 2042 9o A IS 5730 21 958 72 15 11629 22 1945 67 33 11092 92 1743 51 31 9225 60 1537 60 ; 31 9454 44 1408 48 12 5730 21 95S 72 35 499 18 127 30 1 42 5986 70 1090 34 92 6992 18 998 40 33 8555 67 1392 24 42 5873 04 894 55 92 8319 43 1226 48 92 6947 73 1052 39 31 6390 58 1097 85 42 6935.06 1219 97 JO 93 7177.95 1200 96 31 8787 49 1493 94 F 31 8885 92 1485 31 31 8489.96 1421 68 33 6809.45 1139 28 12 4970.95 814 96 35 1401 28 206 22 IS 5535 89 972 48 33 4990 S3 945 12 56.216 77 BIMSIW6 MAR 2 5 im aTYOFOMNO 91 F9 CQ09 IMF 9 NAME 477341449 4UTLE9. NAJY C 449199029 CALLAHAN. E0WA90 19324477 OOETTEN. J OXA^ 473449272 JA|jOM. OAliXEL OFT 44M09131 :2S0N. 4A4SA9A A YTO Q90SS 241.97 725.01 725 01 725.01 900.00 CU9RENT090SS 1.266 68 KS.4T3>7399 i .,'v Lv_t - J r- w :vti cm or mono C.ttCK NO. DATE NCtl20 03/0f/tl NCM21 NCIt22 MCII22 NCII22 NCII2r NCIt2: NCII2; NCII2: NCtit; MCII2;•CM2| MCII22 NCIt23MCM23 NCIt24 03/0«/tl 03/04/»l 03/04/41 03/00/01 03/00/41 03/00/41 03/00/41 03/00/41 04/00/41 03/00/41 03/00/41 03/00/41 03/00/41 03/04/41 03/04/41 V. ' CHECK register AMOUNT 4S 00 4S 00 • 20 00 20 00 * VENDOO VAN METER GOLDEN VALLEY CC I.EM DESCRIPTION CLASS MORAN 4112t4 SI 124 2t44017414 1011S2II2.374 3S04 2700 SI12 5440 94 41 04 41 • 1ST 1ST 1ST 1ST 1ST 1ST 1ST 1ST 1ST 1ST NATL NATL NATL NATL NATL NATL NATL NATL NATL NATL 454 50 SO SO SOS 00 * 3,000 00 3.000 00 * 1ST NATL GOVT TRANG CTR GOVT TRNG CNTR TITLE SERVICE MTG FICA FICA F ICA FICA FICA FICA F ICA F ICA FICA F ICA FICA 2/3/9J 2/3/91 2/3/91 2/3/91 2/3/91 2/3/91 2/3/91 2/3/91 2/3/91 ^/3/91 2/3/91 CLASS ENGLISH CLASS ENGLISH LAND OPTION account no INV 01-4356-129-31 01-4356-129-31 01-4142 01-4141 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 72- 4142 73- 4142 74- 4142 -039- 12 -069-15 -111-31 -115-31 -121-31 -174-33 -115-35 -249-42 -549-91 -569-92 -590-93 01-4356-129-31 01 -4356- 129-31 15-4306-651-00 02-21-91 PAGE • R 0 • MESSAGE MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL •••-CKS 1 NCI42f 03/04/91 512 04 512 04 • SAFE BENFTS SAFE BEN 01-1050-000 "MANUAL r1 ; 1 NCII27 MC9I27 NCI427 NCII27 NCII27 NCM27 NCII27 NCII|7 MCII27 NCII27 NCII27 HCIliT NCiitT HCII27 03/04/41 03/04/tl 03/04/41 03/04/41 03/04/41 03/04/41 03/04/41 03/04/41 03/04/41 03/04/41 03/04/41 03/04/91 03/04/41 03/04/41 14 15 442 51 442 51- 442.51 214 04 51.52 124.00 25 63 440.11 21 74 620.19 102.77 154.16 41.03 2.421.54 • 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL 1ST NATL FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 FICA 2/17/91 01-4142-020-11 01-4142-036-12 01-4142-036-12 01-4142-039-12 01-4142-069-15 01-4142-111-31 01-4142-115-31 01-4142-121-31 01-4142-174-33 01-4142-115-35 01-4142-249-42 72- 4142-549-91 73- 4142-569-92 74- 4142-590-93 MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL HCII2I 03/04/41 20.00 20.00 • HENN CTY POLICE ASSN MTG 01-4356-129-31 MANUAL " HCII2I 03/04/41 900 00 400.00 • POSTMASTER POSTAGE 01-1262-000-00 MANUAL ••"-CKS ••••••. Ncim 03/04/41 75 00 MACOUEEN EQUIP CLASS 01-4356-249-42 MANUAL i: I' -■ ,h‘ U: iiti cm or otONoCMCK HO. DATE AMOUNT 75 00 • NCM34 Neil34 03/0«/ti 03/0«/tt 1 2 •70.«t 141.51 tit.20 MCII35 03/0«/ll 70 00 70.00 NCIISO NCII3t 03/0€/»l 03/0t/fl 20t SO 45- ICmECK recistervtf ITEM OESCR. Tl.ACCOUNT NO INV 02-2I-01 RAGE • r.O • MESSAGE SAft C'iNEF’ ZkfZ jENEF'^ MAR FEE MAR FEE 01-1050-000-00 01-4306-299-72 MANUAL MANUAL CRAC MTG 01-4356-129-31 MANUAL NENN 'TY Treasurer MENN .:Tr TR.ASl»pE« 20S 05 • I 639 44 FUND 0]"OTAL3.000 DO FUND 15 1 T A 204.71 FUND 72 > Al307 07 FUND 73176 07 FUND 74 total 12.327 29 TOTAL TAKES TAXES 01-4399-299-72 01-4399-299-72 MANUAL MANUAL GENERAL FUND BUILDNG capital OUTLAY F WATER OPERATING FUND SEWER OPERATING FUND GOLF COURSE OPERATING FO -CKS lacn. S't lift CITY OF w«<MO CHECK RCGISTCR 03-25-91 FACE CMICR NO DATE AMOUNT VCNDOR ITEM DESCRIPTION ACCOUNT NO IN' 014010 03/19/91 11 13 ATAT INFO SYSTEM TELEPHONE 7; -4J20-54!)- 91 11 13 0 094029 03/l9/»;275 00 APPLIED graphics INC ENVELOPES 01 -4322 - 12 ) 31 275 00 0 094027 03/19/91 1,375 00 APPLE VALLEY AGENCY LIQ LIAB INS 74-4378-590-93 1.375 00 ■ 094090 03/19/91 32 50 AT A T INFO SYSTEM DATA PROC 01-4J4C-129-31 32 50 • 094031 03/19/91 6 41 AT A T COMM TELEPHONE 01 -4320- 129 3109403103/19/91 4 32 AT A T COMM TELEPHONE 01-4320-175 341073A 094094 09/19/91 410 II ANCHOR PAPER COPY PAPER 01-1261-000-00410IIA «•••*• 094099 03/19/91 9 5^ANDERSON-BRUCE REPAIR FLASHLGT 01-4342-129-31954A 094039 03/19/91 449 96 EARL F ANDERSON ASSC ST SIGNS 01-4233-249-42449960 •|«07< Si407« ai«474 0IM74 14074 14074 14074mt 014074 044074 M40IS M40IS 04404S I'Ssi if 04/19/41 04/19/91 04/19/91 03/19/91 04/19/91 04/19/91 04/19/91 03/19/91 03/19/91 04/19/91 03/19/91 03/19/91 03/19/91 03/19/91 03/19/91 03/19/91 SO 75 445 75 900 914 47 349 225 135 379 93 202 3,944 00 00 00 00 CO 14 94 56 00 00 75 15 SO 10 • 90NESTR00 BONESTROO BOMESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ENG RETAINR JAN ENG REVIEW B RA ENG HSA GENERAL ENG REVIEW B-RA WOOOHILL SWR CONNECT ENG ARPLIC JAN CONTRACT ADMN JAN INSPPUMPHOUSE 43 JAN INSP WELL 43 JAN KMCC TURNBACK CALC CONTRACT ADMN JAN CONTRACT ADMN JAN ENG INSP LS 8 JAN 16 52 34 50 1,245 00 binOET PRINTING BUDGET PRINTING BUDuET PRINTING POSTAGE BUS CAROS REPORT FORMS 01-4304 01-4305 01-4305 01-4305 01-4305 01-4305 72-4306 72-4306 72- 4306 73- 4305 73-4306 73-4306 •3-4531 200-41 174-33 249-42 249-42 540-71 840-71 436- 84 437- 85 43T-85 569-92 433- 81 434- 8? 569-*. 01 -4321-129-31 01-4322-129-31 01-4322-129-31 •**-CKS •••-CKS a A N CKS •••-CKS •••-CKS • * •-CKS Ittl CITY or OtONO CNCCK NO. DATE OlAOfl OMIMOtAltO014130 004143 004143004143 pHm\ii 004103 •••••• 004340004340 004303 ••••a* 004300 03/lt/tl 03/10/91 03/19/91 03/19/91 03/lt/tl 03/19/tl 03/19/91 03/lt/tl 03/lt/tl 03/lt/tl 03/lt/tl03/lt/tl03/lt/tl 03/lt/tl 03/lt/tl03/lt/tl 03/lt/tl or* .3/91 03/19/tl 03/19/tl m ■ - . - AMOUNT 1.331 02 * • 76 12 176 12 * 65 16 01 129 11 194 21 ‘ 10 00 10.00 * 220.33 14 26 234 59 64 40 CHECK 4EGISTE6 VEM)06 ITEM DESC6IPT1CN CA6GIIL SALT SALT COLONIAL LIFE INS CO COLONIAL LIFE INS CO COLONIAL LIFE INS CO MAR INS MAR INS MAR INS GOLDEN VALLEY CC MTG GENUINE PARTS CO GENUINE PARTS CO PARTS PARTS GLENWOOD INGLEWOOD WATER 03-25-91 tAOl 2 ACCOUNT NO INV • P 0 9 MESSAGE 72-4^14-549-91 01-4151-121-31 01-4151-126-31 01 4151-129 31 205 00 COPY DUt’ P9 INC RENTAL 01-4210-129-31 205 00 • S 05 COMMERCIAL LIFE/QRP MAR INS 01-4152 039-12 25 15 COMMERCIAL LIFE/GRP MAR INS 01-4152 069-15 15 75 COMMERCIAL LIFE/GRP MAR INS 01-4152-121-31 3.40 COMMERCIAL LIFE/ORP MAR INS 01-4152 126-31 60 11 COMMERCIAL LIFE/GRP MAR INS 01-4152 *29-31 6 75 COMMERCIAL LIFE/GRP MAR IN".01-4152-174-33 16 51 COMMERCIAL LIFE/GRP MAR IN 01-4152-249-42 1 42 COMMERCIAL LIFE/QRP MAR IN<72-4152-549-91 2 13 COMMERCIAL LIFE/GRP MAR INS 73-4152-569-92 15 COMMERCIAL LIFE/GRP MAR INS 74-4152-590-93 140 19 * 103 90 DYNAMED MEDICAL SUPPLIES 01-4232-129-31 103 90 • 20 00 PRIT2LER J MARK CLASS 01-4356-129-31 23.12 FRITZLER J MARK MILEAGE 01-4381-129-31 43.12 • 01-4356-129-31 01-4232-249-42 72-4234-549-91 01-4231-099-17 •••-CKS *••-CKS •••-CKS mm*-CKS • N N -CKS •••-CKS •••-CKS < • •-CKS p- IMI CITY or QtONO cmon MO. DATf M42M 0I42TS OM27S OI427S M427S M427S •••••a 044271 044274 044240 014240 044240 044202 aaaaaa 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 AMOUNT • 4 40 • 35 00 * 34 96 171 57 206.53 * 52 30 52 30 • 2.944.65 2.966.65 * CHECK 4EGISTEK VENDOi ITEM DESCRIPTION M. .. C. cMICAL CO HACH CHEMICAL CO CHtMICAL REP TEST EQUIP HARRIS OFFICE EQUIP REP FIN DIR CALC MENN CTY FIN DIV REISSUE LOST CK 03 25-91 PAGE 3 ACCOUNT NO INV • P 0 • MLSSAGE • * * CKS 1.320.OS GOPHER OIL CO1 OIL 01-4220-249-42 1,320.05 • 210 16 GiOUP HEALTH IRC APRIL INS 01-4151-121-31 420 32 OP OOP health INC APRIL INS 01-4151 126-31 5S6 12 GiCXiP HEALTH INC APRIL INS 01-4151-129-31 117 12 QPCXIP HEALTH INC APRIL INS 01-4151-174-33 231.00 GROUP HEALTH INC APRIL INS 74-4151-590-93 1.539 12 • 14 00 GOPHER STATE ONE CALL FEB FEE 72-4306-549-91 21 00 GOPHER STATE ONECALl FEB FEE 73-4306-569-92 72-4234-549-91 72-4342-549-91 01-4340-069 15 01-43S8-080- 16 044304 03/14/41 246 13 246.13 • HENN COUNTY TREAS TAK BOOKS & FISHE 01-4322-059-14 044190 03/14/91 150 75 150 75 • ICMA RETIREMNT TRUST ICMA 3/4-3/17 01-4150-039-12 044134044114tm OH/i./il ej/14/91 01/14/41 ' 01/14/41 36 78 101.54 491.54 404.16 1,050 04 • INNOVATIVE MICKO INNOVATIVE MICKO INNOVATIVE MICKO INNOVATIVE MICKO MICROFILM SEPTIC MICROFILM ST FILES 01-4306-039-12 01-4306-174-33 01-4306-174-33 01-4306-174-33 •••-CKS a A •-CKS • •• -CKS ■••-CKS ••* -CKS • • • -CKS ■ a ■ _CKS -CKS i Ittl CITY or OtONO CKCK M>. DATE 014337014337044337014337 044337 044340 •••••a 82!!i044343044343044143 044344 aaaaaa 044304 aaaaaa 044407 044444 OfHII ttnt•4444$M4434w If--' -4-. f-:: HaaMuaiM 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/41 03/14/4103/14/41 03/14/4103/14/41 03/14/41 AMOUNT 03/14/41 03/14/4103/14/41 30 01 * 42 40 92 40 • 43.40 43 40 • 23 741 4S4 240 2.447 3,647 1.724 745 412 321 72 144 500 24 07 11 6077 00 00 00 15 67 45 36 46 00 41 CHECK 6EGISTC6VENOOA ITEM DESCilPTION KOEHNENS STANDARD AUTO REPAIR LANO EQUIP CO PARl^ LOGIS LOQIS LOGIS LOGIS LOGIS LOGIS LOGIS LOGIS LOQIS LOGIS LOQIS LOQIS LOGIS LOQIS SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 SUITE 300 MAILING LABELS LOGIS APPL SUPP JAN LOGIS APPL SUPP JAN LOGIS APPL SUPP JAN SYSTEMS OEVELMNT SYSTEMS DEVELMNT SYSTEMS OEVELMNT DA PROC JAN DAT PROC JAN DAT PROC JAN 4TH QTR BILL 199G LOQIS APPL SUPP JAN SYSTEMS DEVELMNT OAT PROC JAN ACCOUNT NO INV 2 II IMS/PNl POSTAGE TAPE 01-4210-039-12 2 II IMS/MN POSTAGE TAPE 01-4210-069-15 2 II IMS/MN POSTAGE TAPE 01-4210-174-33 2 II IMS/MN POSTAGE TAPE 01 -4210-249 42 2 17 IMS/MN POSTAGE TAPE 73 4210-569 92 14 39 • 15 00 INTL INST-MUNI CLKS DIRECTORY 01-4240-039-12 IS 00 • 29 70 INTL MAILING SYSTEMS RENTAL 01 -4321 -039 - 12 29 70 INTL MAILING SYSTEMS RENTAL 01-4321-069 15 29 70 INTL MAILING SYSTEMS RENTAL 01-4321-174 33 29 70 INTL MAILING SYSTEMS RENTAL Oi -4321 - 249-42 29 .70 INTL MAILING SYSTEMS RENTAL 73-4321-569-92 149 50 • 30 Ot KILBO-MELVIN MTG 01-4356-129-31 01-4341-129 31 01-4232-249 42 01-4210 01-435'’ 01-4352 01-4352 01-4354 01-4354 01-4354 01-4355 01-4355 01-4355 72-2040 72-4352 72-4354 72-4355 295-65 069-15 129-31 174-33 069-15 129-31 174-33 069-15 129-31 174-33 000-00 549-91 549-91 549-91 03*25-41 PAGE 4 • P 0 i MESSAGE •••-CKS •••-CRS • • • -CKS • ** -CKS • • • -CKS •**-CKS •••-CKS tMl CITY or 0*0110 CNiCH HO. DATE 03/lt/tl 03/lt/tl 03/lt/ll 03/ll/fl Ot««37 014437 044437 044430 •••••• 044441 044441 044402 044474 044477044477 044477 044477M4477M4477 004444044444 M4400 03/14/41 03/14/41 03/14/41 03/14/41 03/14/91 03/19/41 03/14/91 03/19/91 03/19/91 03/19/91 03/19/91 03/14/91 03/19/41 03/19/41 03/19/41 03/19/41 03/14/4103/14/41 03/14/41 AMOUNT •a 12 12 14 12 34 S 42- 91 99 44 44 44 49 13 SO 27 00 40.50 * 424 34 40 01 35 as CHECK REGISTER VENDOR ITEM DESCRIPTION MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST BSNS BSNS BSNS BSNS BSNS BSNS »R(X) PROD PROD PROD PROD PROD RETURNED SUPP SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES MPLS OXYGEN CO MPLS OXYGEN CO DEMURRAGE DEMURRAGE MINNEGASCO MINNEQASCO MINNEGASCO UTILITIES UTILITIES UTILITIES ACCOUNT NO INV 211 to LOGIS -SUITE 300 4TH QTR iiLL 1990 73-2040-000-00 337 07 LOGIS -SUITE 300 LOGIS APPL SUPP JAN 73-4352-569-92 7SS 00 LOGIS -SUITE 300 SYSTEMS OEVELMNT 73-4354-569-92 • 3 11 LOGIS •SUITE 300 DAT PROC JAN 73-4355-559-92 13.§52 53 H 25.tot 75 CITY Of LONG LAKE 1ST QTR FIRE StRV 01-4315-130-321471CITY Of LONG LAKE FEB FLASHER 01-4325-249-42 •5 99 CITY Of LONG lake FEB LIFT 73-4344-569-92 25.950 45 H 11 90 LONG LK FORD TRACTOR PARTS 01-4232-249-42It90A t2 75 LONG LAKE TIRE SERV REPAIR 01-4341-249-42it 101 75 50 A LONG LAKE TIRE SERV REPAIR 01-4342-249-42 650 64 MARTINS NAVA9RE 66 REPAIRS 01-4341-129-3165064H 10.857 00 METRO W4^STE APRIL FEE 73-1282-000 0010.957 .00 • 01-4210-039-12 01-4210-059 14 01-4210-069-15 01-4210-129-31 01-4210-174-33 01-4210-249-42 01-4232-129-31 01-4232-249-42 01-4324-099-17 01-4324-129-31 72-4324-549-91 03-25 91 PAGE i P 0 a MESSAGE • AH -CKS •••-CKS -CKS -CKS •••-CKS •••-CKS •••-CKS ••• -CKS IMl CITY or OtOIIO CNCat K>. DATE M«4f0 •••••a OtAfMOI4IOi OI4S4S •••••a 044SI2 M4St7 •l4Sfl 044414 04/14/41 03/14/41 03/14/91 04/14/41 04/14/41 04/14/41 03/14/91 03/14/91 03/14/91 03/14/91 CHECK REGISTERAMOUNT 407 41 1.127 90 VENDOR MINNEQASCO ITEM DESCRIPTION utilities 9 SO 75 00 14 SO MINN QOlP ASSN MINN GOLF ASSN rule books DUES 376 36 • 2 149 1.245 21 254 1.700 75 44 24 36 00 03 NSP NSP NSP NSP NSP UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES 34 32 34 32 • OMAN/LYLE mileage 4,167 93 4.167.93 * PUBLIC EMPL RET ASSN 4.00 9 00 *PERA INS PERA 3/4-3/17 APRIL INS 123.50 PERRYS TRUCK REPAIR REPAIR ACCOUNT NO INV 73-4324-S69-92 74-4240-S90-93 74-4380-S9U-93 03/14/91 USits 17 • 7 • NAVARRE AUTO REPAIR REPAIR CAR 01-4341-174*33 03/14/91 IS 9S NAVARRE HARDWARE 5UPPI lES 01-4210*039-12 03/14/91 21 55 NAVARRE HARDWARE SUPPLIES 01 -4210- 129 -31 01/19/91 11 97 NAVARRE HARDWARE SUPPLIES 01-4231-099-17 03/19/91 34 99 NAVARRE HARDWARE SUPPLIES 01-4232*099-17 03/14/91 134 74 NAVARRE HARDWARE SUPPLIES 01-4232-249-42 CJ/14/91 4 17 NAVARRE HARDWARE SUPPLIES 01-4232-290-61 03/19/91 7S 24 NAVARRE HARDWARE SUPPLIES 01-4233-249-42 03/14/91 31 56-NAVARRE HARDWARE CORRECTION 01-4341-174-33 03/14/91 S3 17 NAVARRE HARDWARE SUPPLIES 01-4342-099-17 03/14/41 03/14/91 2 07 NAVARRE HARDWARE SUPPLIES 72-4234-549-91 3 79 NAVARRE HARDWARE SUPPLIES 73-4232-569-92 01/14/91 2 • 1 NAVARRE HARDWARE SUPPLIES 73-4234-569-92 01-4324-17S-34 01-4324-249-42 72- 4324-549-91 73- 4324-569-92 73-4324-569-92 01-4381-174-33 01-2031-000-00 01-4152-129-31 01-4341-129-31 03-25-41 PAGE 9 P 0 • MESSAGE •••-CKS • • ■CKS •••-CKS ■ • •-CKS ’ ••-CKS '••-CKS •••-CKS Ittl CITV or OtONO CHICK NO DAT! 0I4AU OMA13 014113 out 14 004014 0040IS 00401S 0040IS •foot 004020 • «••• 004000 •••••• 00407S 004071 004710 tam -,;r.. 03/lt/tl 03/14/41 03/19/41 03/14/41 03/14/41 03/14/91 03/14/41 03/14/41 03/14/41 03/14/41 03/10/91 03/19/41 03/10/91mi'Ai 03/19/0103/10/91 03/10/9103/10/9103/19/9103/19/91 03/19/91 03/19/91 03/19/41 03/19/91 03/19/91 03/19/01 Mm AMOUNT 444su so 242 SO 1.39S 2S SO 00so 00 100 00 3 30 4 SO 3 11 10 91 • 12.193 34 • 2S3 00 253 00 * 1.197 7S 1.197 75 • 117 00 117.00 • 35 00 35 00 * 72 00 13 90 CHECK 4EGISTE" VENDOR ITEM DESCRIRTION RERRVS TRUCK REPAIR PERRYS TRUCK REPAIR PERRYS TRUCK REPAIR REPAIR 8RONCO REPAIR • 431 REPAIR 1424 PERSONNEL DECISIONS PERSONNEL DECISIONS other consul TING other consul IING PERRYS VENTURES INC PERRYS VENTURES INC PERRYS VENTURES INC CAR WASH CAR WASH CAR WASH REO RAJ KENNELS FEE THRU 3/7/91 ROLLINS OIL CO GASOLINE SAFE BENEFITS SPECIAL BILLING .. ■ PETRO-CHEM DEMURRAGE STRCICHCRS STREICHERS 3 GUN MAG SUPPLIES ACCOUNT NO INV 01-4341 115-35 01 -4341-249 42 01 -4341 -249 42 01-4306-069- IS 74-4306-590 93 01-4341-249-42 72- 4341-549-91 73- 4341-569-92 1.142 S7 POPHAH HAIP 4 ASSOC LEGAL RETAINER JAN 01-4301-080 16 7.3tf 17 POPHAM HA IK 4 ASSOC LEGAL PROSECTN S JAN 01-4302-080-16 1.190 30 POPMAW HA IK 4 ASSOC LEGAL CONSUL T JAN 01-4303-080-16 IS 00 POPHAM HA IK 4 ASSOC LL105 legal JAN 01-4303-080 16 720 00 POPHAM HA IK 4 ASSOC LEGAL LAND APPL JAN 01-4303-840 71 759 20 POPHAM HAIK 4 ASSOC MONITOR WELL NAVRRE 01-4900-299-72 123 00 POPHAM HA IK 4 ASSOC LEGAL CONSULT JAN 24-4303-424-00 299 90 POPHAM HAIK 4 ASSOC LEGAL CONSULT JAN 24-4399-400-00127soPOPHAMHAIK4ASSOCLEGALCONSULTJAN24-4399-414-00 297 00 POPHAM HAIK 4 ASSOC LEGAL CONSULT JAN 24-4399-454-00 131 00 POPHAM HAIK 4 ASSOC LEGAL CONSULT JAN 24-4399-457-00 303 SO POPHAM HAIK 4 ASSOC LEGAL CONSULT JAN 24-4399-462-00 321 70 POPHAM HAIK 4 ASSOC HWY 12: SWR LEGAL 73-4303-434-82 01-4360-185 35 01 -1260-000-00 01-1050-000-00 72-4234-549-91 01-4232-129-31 01-4232-129-31 03-25-91 PAGE • P O i MESSAGE •**-CKS ***-CKS •••-CKS •••-CKS •••-CKS •••-CKS Ittl CITY or OftONO CHECK REGISTERCftCCK NO.DATE AMOUNT VEHD09 ITEM DESCRIPTION ACCOUNT NO INV0M74003/14/91 •4 00 STRETCHERS AMMO 01-4241 129-31 0t«740 03/14/41 1,427 60 2,107 50 ft STREICHCtS CHG OVER 3 SODS 01-4650 129-31 9$€17%03/14/41 40 02 TOWN A country SUPPLIES 01-4242-099-17 M477S 03/14/41 20.01 TOWN 4 COUNTRy SUPPLIES 01 -4242 - 129- 31§»»03/14/41 SOS.00 TOWN 4 COUNTRY MAR CLEANING 01-4349-099-17 03/14/41 200 00 715 03 ft TOWN 4 country MAR CLEANING 01 -4349-123-31 OM77t 03/19/91 192 15 192 85 ft TRACY OIL CO FUEL OIL 74-4J24-S90'93 ftt«7f2 03/19/41 255 00 255 00 ft TWIN CITIES DICTN SV MEMO RECORDED 14-4540 t>32 00 03/14/91 142 00 UNIFORMS UNLIMITED UNIFORM THOMTON 01-422 1 - 12 1 - 31 03/14/41 204 to341.SO ft UNIFORMS UNLIMITED UNIFORM FISCHNCH 01-4221-129-31 91^1 03/14/91 45 94 US WEST COMMUN TcLEPMONE 01-4320129-31 0141ti 03/14/41 4 62 US WEST COMMUN TELEPHONE 01-4320-249-42 0141IS 03/14/41 4/41 US WEST COMMUN DATA PROC 01-435S 069-15 0441IS 03/14/91 53 41 US WEST COMMUN TELEPHONE 72-4320 S49-91 «»» 03/14/41 22 42 US WEST COMMUN DATA PROC 72-4355-549-91 03/14/41 33 22 212 52 ft US WEST COMMUN DATA PROC 73-4355-569-92 0141It 03/14/41 323 21 323 21 ft VIKING INOUST CENTER REP OXYGEN MIR 73-4342-569-92 OMiti 03/14/91 22 00 22 00 ft VILLAGE CHEVROLET PART 01-4232-249-42 014421 03/14/41 70 00 WALL STREET JOURNAL SUBSCRIPTION 01-4240-039-12 044424 03/14/41 59 00 129 00 ft WALL STREET JOURNAL SUBSCRIPTION 01 -4240-069-15 V;.- C3-25-91 MGE t • P 0 • MESSAGE •••-CHS • * • -cks ***-CKS • • -CKS ft a •-CKS •**-CKS *•• -CKS ft ft ft -CKS ■ • •-CKS Iftl CITY or OiOHO i'J'- ,• CHECK HCjiSTER CHECK NO.DATE AMOUNT VENDOK ITEM DESCRIPTION ACCOUNT NO IN\ OM931 03/14/41 12 22 12 22 • WALTEKS LINDA LOGIS HTG 01 4381 -069 - 15 014141 03/14/41 743 11 743 It • yATEt MOOUCTS CO WTR METERS 72-1273-000-00 M4442 03/14/41 1.422 75 1.922 75 • WAYZATA-CITY Of 2ND OTR FIRE 01-4318-133-32 0I4IS0 03/14/91 23 50 23 50 m WEST PUBLISHING JOURNALS 01-4240 129-31 0444ia 03/19/91 213 40 213 40 m W HENN RECYCLING COM WHRC COMMISSION 01-4306-295-65 014144 03/19/91 970 00 470 00 • WIOMER BROS REPAIRS 73-4344-569-92 044401 03/14/91 87 75 97 75 m KAREN CUFF REIMS REVIEW FEE 01-3501-000-00 044402 03/14/41 94 59 99 59 N GALLS INC UNIFORMS 01-4221-129-31 •44404 03/14/91 25.00 25 00 • MEMA TREASURER DUES 01-4380-129-31 044404 03/19/91 13 00 13 00 • PERF REPORT 01-4240-129-31 044409 03/14/41 125 00 125.00 • PUBLIC SAFETY EQUIP REPAIR S RADARS 01-4342-129-31 044404 03/19/91 50.00 3U.00 • LONG LAKE C OF C DUES 01-4380-249-42 044407 03/19/91 a«c )• 449. wi*• PRECISION TURF FERTIZLER 74-4343-590-93 044404 03/19/91 149 91 149.11 • PERFORMANCE COMPUTER COMPUTER FORMS 01-4210-129-31 044404 ■ 03/19/41 175 00 175 00 • ALICE L BROCK REFUND FEE 01-3502-000-00 03-25-91 PAGE •••-CKS •••-CKS • • •CKS •••-CKS •••-CKS iia^ iMi cm or ocQiio CHECK REGISTER 03-25-01 PAGE \r CNCCK HO.DATE AMOUHT VENDOII ITEM DESCRIPTION ACCOUNT NO INV fMtlO MAtlO 03/10/01 03/10/01 154 00 231 00 NCSAWWA NCSAWWA CLASS CLASS 72- 4356-549-91 73- 4356-569-92 ‘315 00 • t i •Mtll 03/10/01 $0 00 LEONAiD SIITEET REFUND ORD PURCH 01-3500-000-00 f-' 50 00 • OMtlt 03/10/01 70 00 iON STEFFENHAQEN SEMINAR 74-4356-590-93 L 70 00 • F-••«••• 71,035 32 FUND 01 TOTAL GENERAL FUND 255 00 FUND U lOTAL IMPROVE A EQUIP OUTLAY f l,2tl BO FUND 24 TOTAL PERM IMPROVE REVOLVING F ■ -/4,101 00 FUND 72 TOTAL WATER OPERATING FUND H 15,530 02 FUND 73 TOTAL SEWER OPERATING FUND 2,070 20 FUND 74 TOTAL GOLF COURSE OPERATING FD L- “ '■■ 103,307.04 TOTAL i ■■V'- •V\:- 4- ’K''~ i' ■ K:<.' 1^:. T' ’■ i^i. : Mi •••-CKS • ■ ••CKS mrmc, .L \ I ^ i AiitnCi * ,:tT V ■ :f anoNad March Hr 19!?1 CITY of ORONO Post OfTic* Bo* 66.Cry«ul B«y. MinneeoUi 5S32.T Muniap.1 Office On the North Shore of Lake Minnetonka 7HI5 ' "TTKS ALSO M.-.ILED TO: jities of: Shorewood Mound Woodland L X oe 1 s 1 o r Miinr.etorka Bearh Minnet rist a Mayor Skip Johnson City of Mound 3018 Island View Drive Moundr MN 55364 Subject: LMCD Comprehensive Plan Dear Mayor Johnson, This letter is Comprehensive LMCD regarding our °"50ing c number of the cities Plan, in advance of a meetrng of , ,,, five issues on March 6, 1391. ^ , i there seems to be an were addressed at that »ee> amend the plan in a indication by LMCD o£ their « ho a manner similar to that outline. ^ ^ ^ ,f our position in these we would xg concern regarding thefour a;tters together witn ou. ^ surfa^® use portion. A. *fpe 1 free to contect luenibers Should you have question please teei tree of our Council or myself. hardson City Administrator Enclosure cc: Mayor and City Council Edward Shukle, City Manager •mUNNG a ZONING - 47)>'73S7 ASSESSING administration a nVV.NCL - 473-PM FAX - 4734)510 PI BUC V ORKS - 4737359 f f,. CITY of ORONO T Y QRONQ Post Officf Box 66«CrysUi Bay. Minnwota • Municipai Offii On the North Shore of Lake Minnetonka March 11, 1991 John and Marla Merideth 3685 Watertown Road Maple Plain, MN 55359 Dear Mr. and Mrs. Merideth, r. ■ Thank you for your letter dated February 28, 1991 regarding Bederwood Park and its use by the Orono Baseball Association. As you may be aware the Park Commission is currently reviewing the first year usage and developing the agreement for the next two years. I encourage you to participate in this review process and make your desires known to both Park Commission and Council. A copy of your letter has been given to the Park Commission to use in their delibertations on the matter. Thank you very much. h .. Sincerely, Mark E. Ber\i|)^d8on City Administrator ■DIUNNG a ZONING-47^7357 ASSESSING ADMI.MSnt^TlON A RVANCE - 473-735S FAX-4734510 Pt B1 JC WORKS - 473-7359 Orono, Minnesoid 3:35-. Februar** "3, I'^^l . . .1 ’# -I 1 ISSl J 4 fr Mr. Mark. Bernharison MAP. City Adainlstrator, City of Orono P.O. Box 66 Crystal Bay, Mn. 55323 Dear Mr. Bemhardson: We are writing to express our concerns about the continued use of Bederwood Park by Orono Baseball Association C03A). Every one concurs that OBA needs facilities for its valuaole progra.ns. However, a neighborhood park like Bederwood is not the appro- priate location for a Little League facility. We want to remind you ti»at the use of Bederwood for OBA is intended to be a tempo rary solution and that it will be returned to more appropriate use after two years, that will be consistent with comprehensive park plans. We believe a community park area should be developed in a central location, close to other public facilities with safe road access for programs such as Little League. Orono should also acquire land for more small neighborhood parks. Last year our group sub mitted to you park plans from other nearby communities and from the National Park and Recreation Association that support these concepts. Last years decision to dedicate substantial time to OBA have had negative effects on the park and surrounding area. The noise ^ generated has been significant, not only from the crowds, but .rom the bullhorn, which to our understanding, is a violation of the prohibition of loud speakers. The chain link fence, two story high scoreboard, bleachers and buildings detract from the parks natural beauty. The dugouts were not earth bermed as we were privately assured by OBA that they would be. We understand that OBA has requested exclusive use of the baseball field on tional days this year. We believe that this request should be denied as long as other ball fields are available on those days. Thank you for reviewing this matter. We are willing to help in any way we can in developing an e.xcellent park system for Orono. Sincerely, John and Marla Merideth r:. I: CITYof ORONO post Office B<»» Bay. Minnesota ivxl23• Muiucipai Officee On the Sarth Shore of Lake Minnetonka March 14, 1991 Mr. Timothy Pattrin 1360 Railroad Avenue P.O. Box 51 Crystal Bay, MN 55323 Subject: Reporting Procedure/Cable Dear Tim, You had raised a question regarding how the Council would like you to report back to it regarding the Cable Coaoiission. you will note in the attachment, this was discussed at tae Council's March 11, 1991 meeting at which time accepted staff's recommendation that it be done on an as needed basis. After each quarterly Cable T/ meeting, please call and we will schedule you on the agenda to allow you to update the Council on any status and determine any questions or direction they would like tc give regarding this matter. k E. Bernhardson i'ty Administrator cc: Mayor and City Council SUOiNNCa /1 w INC-473-7357 administration k RNANCE - 473-7358 FAX-47341518 PI BLIC \%ORk.S - 473-7358 - rniiSiti \ i II OPONG I CITYof ORONO Post Offu-f Box Ovsul Bay. MmneaoU 55323 • Muiucipal Offi< On the North Shore of Lake Minnetonka March 15, 1991 Mr. Richard Zuckman 1819 Dupont Avenue South Minneapolis, MN 55403 Subject: Hazardous Building Proceedings 3995 North Shore Drive Dear Mr. Zuckman, As you may recall the City indicated to you in a letter dated December 4, 1990 that you had until February 22, 1991 to file an application with the City for a formal ?RD/subdi v is ion application. As you have failed to do such, the City will initiate hazardous building proceedings to commence with the required inspection of the rental units on or about March 26th. Lyle Oman will be in contact with you to arrange for an inspection of the structures. In a related note, the City has tabled consideration of your joint use dock license to see what impact, if any, the hazardous building proceedings would have on the number of slips that you would be authorized. It is anticipated that this would be considered at the same meeting as the hazardous building proceedings. Sincerely ; / ItMark E. Ef^rnnardTOh City Administrator cc:Mayor and City Council Jeanne A. Mabusth, Building & Zoning Administrator Michael P. Gaffron, Asst Planning & Zoning Admin Lyle Oman, Building Official SUUMNG a ZONING • 473.7357 AMESSING AOMLNiSTRATION A RSANCE - 473.7351 FAX - 4734ISI0 PL'BUC WORKS • 473.7359 r HmUTBS OP THE REGULAR OROEO PARK CONNISSIOE MEETING HELD FEBRUARY 4, 1991 r-r r E- ATTEMDAliCB 7:10 P.M. - The Park Commission met on the above date with the following members present: Chairperson Phil Bradley, Susan Wilson, Jim Gilbert, and Bruce Kokal. John Gerhardson, Public Works Director represented the City staff. Absent were: Lester Kelley, Alexander Vongries and Dick Flint. APPROVAL OF NIHOTBS - Bruce Kokal moved, Phil Bradley seconded, to approve the ninutes of the January 2, 1991 Park Commission. The motion passod. BCEMDht > List of Park Commission Applicants Bike/Hike Trail - February 2nd Meeting Jet Ski Ordinance - Long Lake Bederwood Park New Business PARK COMMISSION APPLICANTS - Dick Flint, Susan Wilson and Jim Gilbert are up for reappointment, and Lee Erger has resigned. The City Council will appoint a replacement for Lee Erger. The list of applicants was included for the Park Commission's information. The City Council requested Susan Wilson also appear for an interview as some of them have not met her. BIKV/NIKB TRAIL - Susan Wilson, Bruce Kokal and Dick Flint met with John Gerhardson on February 2, 1991 to discuss bike trail options along Old Crystal Bay Road, Willow Drive and County Road 6. They measured right-of-way and discussed the difficulties involved in the amount of land needed for a separated trail. Susan Wilson met with Eric Blanke from Plymouth and Bob Hill from Minnetonka to acquire information on the costs and advantages of a separated bike trail. She will report on those findings in March or April. John Gerhardson spoke with A1 Yngvie on procuring a bike/hike easement on the piece of land adjacent to County Road 6 between Willow Drive and Old Crystal Bay Road. Mr. Yngvie denied the request at this time due to the difficulties of the number of partners involved and no current plan for development. Mr. Gerhardson will try once more to explain our desire to have an easement at this time to move ahead with our trail plans with the promise we would vacate the easement if we change our trail plans. S-- MIHUTBS OF THE RBGUIAR ORONO PARK COIIIIISSION MEETIIiG WF.T.D FEBRUARY 4, 1991 Mr. Gerhardson handed out a pricing on eight foot wide black topped shoulders for a trail. It was estimated at $28,650.21 ner mile, both sides of the road. JET SKI ORDIHASCE - LONG LAKE - The Park Commission referred to the November 5th minutes where they approved the jet ski ordinance subject to approval by Long Lake. BDBRHOOD PARK - The Bederwood Ball Park is up for its annual review. The Park Commission reviewed the guidelines set up for the Bederwood Ball Park. There was a brief discussion of a couple of problem areas involving the Ball Park: loudspeakers and a food service. The Park Commission generally felt the Ball Park had been well done and was an asset to our Community. A formal review will be conducted in March with Gary Larson present and the Bederwood neighborhood will also be invited. The continuing development of Bederwood Park was then discussed. The plans involve new playground equipment, a shelter and skating pond. There was discussion about other Orono Park needs and how to prioritize these requests. The issue of where ^he population concentration centered was also discussed. The Coanission felt that Bederwood was at this point our model park and we should continue working on our plan there. A vote on playground equipment and/or future Bederwood Park plans will be taken next month. HEM B08IEESS - Phil Bradley requested an update on our Park Dedication Fee fund for the next meeting. The Commission is not current on the accumulated balance. AOJOORMNBET 8s30 P.M. pelili The regular Park Commission meeting was adjourned at 8:30 The next meeting will be Monday, March 4, 1991 at 7:00 p.m. 1 MINUTES OF THE REGULAR MEETING OF THE SCHOOL BOARD OF ORONO INDEPENDENT SCHOOL DISTRICT NO. 278 HELD ON FEBRUARY 25, 1991 (v.u-' 1 3 A 'w' VThe regular meeting of the School Board of Orono Independent School District No. 278 was held on Monday, February 25, 1991. Present: Dave McKown Don Anderson Lucie Taylor Absent: John Maresh James Franklin Peg Swanson Thomas Mich W1111 am Fenholt UPON MOTION by Don Anderson, seconded by Lucie Taylor, the consent agenda was approved as follows: approved approved In the approved building approved the minutes of the February 11, 1991 regular meeting; the appointment of Jacky Anderson as a part-time paraprofesslonal physical education department at the high school; the bills as covered by vouchers 060868 through 068989 and construction bills as covered by vouchers 1262 through 1303; the Treasurer's Reports for November and December, 1990. Motion carried. Hr Or. Mich congratulated Board member Jim Franklin on his appointment to the posi tion of Director of Emergency Management for the State of Minnesota. Or. Mich reported that Dar Whitman had sent him a copy of her book, ^ Clay The Potter's Hand and congratulated her on this accomplishment; that he was H^tributing the AMSO 1991 legislative proposals; that the NCA visitation was held on February 19 - 21, 1991, in the areas of music and special education; that Don Boylan has agreed to remain as the Technology Coordinator for the 1991>92 school year; that during mods at the high school on February 28, March 6, 12 and 20, speakers will be addressing war related issues and he expressed appreciation to Sara Engel, Melodie Monicken and Sue Sjeklocha for making these arrangements; that Board members are invited to attend the West Metro Odyssey of the Mind Tournament at Armstrong High School on Saturday, March 9, 1991, and that Orono Middle School will have four teams participating; that the School Board Day at the Capitol will be held on March 5, 1991; that he wanted to express sympathy to the family of former Board member Donald Trowbridge who t."- I' ■ I' passed away in early February, Mr. Trowbridge served on the Board from January 10, 1961 through June 30, 1970; that ne was distributing the Class of 1990 list of scholarship recipients and the colleges they are now attending. Don Anderson commended the girls basketball team on their excellent season as they enter the District 17A play-offs. UPOM MOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education approved the Policy Series 1000 and 2000 as presented. (Policies on rile in District Office.) Motion carried. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education appointed the School Facilities Committee to review the compliance assessment report with the administration and recommend specific action to the Board of Education to provide for achieving and maintaining environmental regulatory compliance. pill Fenholt addressed this issue stating that the report from Nova Environmental Services is comprehensive and provides detailed information regarding procedures necessary to achieve and maintain environmental regulatory compliance. He also stated that there are options for consideration and that, as a result of Board action tonight, the School Facilities Committee will con sider these options and develop a recommendation for Board approval. Notion carried. Dr. Mich provided the Board with an update on the progress of the facility construction. UPON MOTION by Don Anderson, seconded by Lucie Taylor, the Board of Education will advertise for bids on two, nine-passenger vans. Motion carried. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, the Board of Education expressed congratulations to the following teachers/principal who have earned tenure as a member of the Orono School District faculty effective at the beginning of the 1990-91 school year: Cindy Conger, Diane Dingmann, Connie Fladeland. Chris Locker, Sarah McDermott, Kristen Powell, and Joanne Woytcke. Motion carried. !Ct. .., r. 1.' i i~ -: After adjournment of the Board meeting, a Tenure Ceremony was held at which principals and mentors introduced/acknowledged each newly tenured teKher. A reception followed. UPON MOTION by Lucie Taylor, seconded by Jim Franklin, tne meeting was adjourned. Carried unanimously. Approved: ranklin. Treasurer Don A. Anderson, Vice Chair 1 -HSIliill, filkViltnYti ililiif NEWSLETTER i I I : 1 f ►•ti >( li ORONO SCHOOL B(URn DdNid McKt'N^n C hdirman 4'‘4 AnJerson. \ »ct Chdimuji Jim Franklin. Treasurer Luw.cTav.or Ck*''k John Mjn-vK r>’»r. » *r Pe^ r> rrv' ISIO 4 21 V> 4'i I \S^ ng^ 4 ' ■ »rv »^ > ' i > f ^ '4 \ ^ It stands far outeoma bassd adueation and represents a change af emphasis an two fronts. First, it requires teachers and other educators to clearly define the intended goals or outcomes for a given instruction. The old syllabus approach focused on the topics to be covered. O.B.E. emphasizes what the student will know, understand or be able to do In other words, effective teaching is directed at the student and his/her accomplishments rather than simply "covering material" in class. Our fisculty has worked hard over the past few years to identify curriculum in clearly stated outcomes. Learner outcomes have been published for grades one through four in individual grade level booklets. Learner outcomes are also available for all other grades and courses in a format we call Curriculum Identification. These materials are typically shared with parents at back-to-school nights or at conference time. Older students may receive them as an introduction to a given course. To be sure, the specific identification of learner outcomes sets the target for instruction. We need to know the destination before the trip begins. Otherwise we find ourselves like Alice in her conversation with the Cheshire cat. Since Alice didn't care much where she went, the cat replied that it didn't matter which way she should go. But, of course, it does matter fer teaching and learning. This brings us to the second front or area of emphasis. Having established learner outcomes, the individual teacher determines the itinerary • the route to be taken to achieve the destination. As our knowledge grows about how* students learn, as we take advantage of technological assistance, as we recognize that learning is achieved in a great variety of ways; it becomes clear that increased flexibility is needed in finding appropriate learning routes for students. And, I might add, the clearer the learner outcome, the easier it is to set- the pos.sible approaches to teaching and learning By now you have probable determined that there is really nothing new m O B E And, you are nght It is. however, a change of emphasis that challenge.s all of us as we plan and work for the success of our students. It challenges us to be clear and specific in the goals we set for students and flexible in h('w we help student.'- achieve those goals Thomas B Mich. Ph D Superintendent Community Connections for Children... Orono Early Childhood Family Education iECFE» is proud to sponsor an evening conference for parents and persons who care for and work w'lth young children in the Orono School District area. Ada Alden, Director of the Eden Prairie Family Center, will present the kevTiote address. Community C'onnections' Sharing a Vision”. Participants will then have their choice of four workshop offerings: Discipline and Communication with Family Values in Mind , Early Intervention: Signs and Procedures", ’The Joys and Concerns of Adootion". and ’The Parent Prov der Relationship" In addition, the ECFE Advisory Board will provide a ^ ^ ^ F>v*/**»V A 4 i * 4 I ^ • I « vv VA4w'^i%- « < V. C* Tne event will take place Tuesde,>. April 9th at Trinity Lutheran Church in Long Lake CEL certificates will be proNided. The registration fee is S5 for registrations postmarked by March 27th. $1(^ for registration sent after that date. Limited childcare is available at a fee of S2.50 per child. Call Mitai Overland, ‘i79 364 S. for information. iti ru -r-zc Guidance at ai Glance <«r M*- IW •'71 gita» 1 May 4.1991 S: fUgutration Deadlin* 3^29^1 AOirlAprilia, 1991 IUfi*trationDeadlin« 3/1V91 ^'«'W > • * ______ Scholarships SrKftol Diitrict and local acholanhiD ara currently available in the high school giudanee office/ The application periodjwna fro® March TXe Mardi'22ri99ir Awards are av^able for both college bound and vocationally oriented students. Seniors who ha’.*^ attmded Onno are ehgible to apply^ for consideration. Awards night is scheduled for May 21, 1991 this year. All seniors are strongly encouraged to apply. It only takes one minute. National Honor Society 1 . Selection Process Begins Orono High School will soon be starting the process of selecting new members of the National Honor Society for 1990-1991. No application is necessary. Membership is the highest honor that Orono High School can bestow upon those students who have exhibited exemplary academic and personal qualities. The following guidelines are used by the Orono High S^ool Faculty to select members of the National Honor Society. 1. Only juniors and seniors are eligible. Students who are early graduates or semester drops are not eligible. 2. One must have a cumulative grade point average of at least a B (3.00). 3. All students considered must consent to be rated by teadiers and sign a release tc that effect 4. One must have been in attendance full time for a minimum of two quarters as a residency requirement. 5. Four factors are used to determine which students from the list of eligible candidates will finally become members. They are scholarship, character. and leadership. 6. The faculty rates students on character, service and leadership and this is combined with the student s cumulative grade point average which represents the fourth factor, scholarship. To be further considered a candidate must be rated by at least five faculty members. _7. A numerical formula is used to combine the ratings and grade point average into a composite four digit score. 8. A cut point is used. All junior or senior candidates meeting or exceeding this cut point will be inducted into the National Honor Society during ceremonies in the auditorium on May 21,1991. High School Counselors 473-5472 CALL WITH YOUR QUESTIONS Ms. Woyteke - all students with last names A-K Mt Wasbolten - all students with last names L-Z Career Carnival: A Carousel, of Choices Career Exploration Night.-m-. Monday, March 4,1991 ~ 5:5(h6:45 pm - Pixxa A Pop Entertainment/Registration/Career Booths 7 - 9:15 pm - Career Exploration Session 9:15 pm - Door Prixes Partieipantt: StMdents: Grades 8-12. Now is the time for career planning. Parents: Support and guide your teen's career decisions. Aitiilts In IVansitioni Explore ways of access to jobs. Guest Speakers: Jim Benson, President Dunwoody Institute , Cathy Nelson, 1990 Teacher of the Year 25 Career Speakers: Sharing general and specific career information. • V'ideo/'Music Production • Advertising & Marketing • Education • Airlines Industry • Law Enforcement • Engineering • Cosmetology • Physicians/Nurses • Legal Professions • Automotive Occupations • Fashion Merchandising/Buyer • HotePRestaurant Industrv • Graphic Arts • How Parents Can H«*lp With Career Planning • ^’outh With Special Needs: How to Get Help Once You've Graduated • What Do 1 Do With An Interest In Animals. Sales. Business Management. Foreign Language, Psychology’? • The Fast Lane To A Career • Athletics And Beyond • Technology s Impact On Your Future • Planning Ahead For College Expenses • Matching Personality, Interests, & Skills Tb Job Choice Co-sponsored by counselors in Hopkins, Minnetonka. Orono^St. Louis hark. Wayzata and Westonka School Districts and Intermediate District 2S7IHTC Career Education Services Guidance cont. on page 5 ■I Winter CamivaC -1991 Many thanks to the parents and teachers who contributed their time and efforts to make this year's Winter Carnival a huge success. At this time, our profit appears to be $3,900. Also, a sp)edal thank you to the principals, Connie Fladeland and Ron Gilbert, who oversaw the events, the cooks and custodians for their preparations, the volunteer fireman and local businesses who made generous donations. We appreciate your support. Carnival Chairs, Will & CaroKn Endsley Tim & Sandv Pattrin 4^, I m '7 f. * • *A r. • •M % Pictured above is Jerry Paulson, a tireless worker in the Cotton Candy booth for the past several years. NO MOMS IN MARCH WATCH FOR APRIL DATE IN NEXT NEWSLETTER Math Team to Give Academic Letters by Guthrie Linck A Tbry McGrath The Orono Math Team began its first season three vear^^ ago The math team participates in the Tri-Metro Conference agajnst nine other teams Breck. Blake. St Anthony. Centennial. Mahtomedi. Minnehaha, Brooklyn Center, De La Salle and St .\gnes The math <ieason consists of five meet" where all ten U’ams participate in a vanety of tests, including an A test algebra), a B test geometry , a C test trigonometry ’, and a D test advanced algebra and calculus). Each school also takes a team test, in which eight of the top students pool their brain power to represent their school Eaih meet is held at a difTerent school, tha* school supplies M»mtr loud and refrebhnunlji for the mathematicians For the Orono Math Team, practice is held once a week During practice, the mathleles take test^ from the previous year t; help get read> for the uproming ni(‘et The vars)t\ team consists of eirht members The students wbu have participaU^d on the varsitv team are seniors Laurie Hite. Findiev GnfTiths. Jeff Marr. Ann Doherty, mniors Sar*i Beach. Hnttii ParUn. Mike Kjrbv. .sophomores Tr^\ .McGrath and Sarah Maiohn. and freshmen Neii ^^utn and Wo mu Kinv Other team members include juniors Kara Greenley. Kelly Shaw. Micritlie Wong, sophomores Dave Carlson. Chris Daly, Ji!! Dudic>, JefTFadJen. Gulhnc Lincl.. Chri^ Martin, Sarah Oist'Paui >pr:.gr.ie>er, and trv. hmen Waller Baker, R\an ('loud, and Hvan Stretmater This year, for the first time, the Orono Math Team will award acadtm.^ Ictteri* U the studcnt:> achu v< high scores on le.sts and have good participation records As It stands ncv», in order to letter, the student must accumulate approximately \6 total points Points are earned in four ways 1 Test points - th» "i‘ are the points the student earns on any lest be. site lakt > during the five meets. 2 Pracuce points - for e\ery* practice a student attends, sheTe will receive 1 point. 3 Meet points - for every* meet a student attends, ha she will receive 2 points. 4. Team point- - each meml>er of the eight-member team receives 1 point per meet, or the team score divided by eight (numiM*r ot team members rounded to the nearest integer. The math coach, Mr Cnderdahl. stated that students are also judged by the number of \ oars or the team, attitude, &er\*ice, and leadership ”1 was pleased with this year’s team performance and am looking forward to a strong showing from our youihful stiuad next year," says Mr Underdahl The Orono Main Team led Dv senior captains Jot} Marr and Laune Hir^ fini-h<^d in 4th plac#* fo»- the s< a^on at Brooklyn Cento ’' on Februu'; IC.h .\V: c: th( team* gathered togetner for pizza and an award‘d presentation after the testing Freshman Neil Smeb\ was Orono s top .scorer, and he aisc* finished Ifith in the tc nforenco out of approximateis 12u participants Ht wa.^ awarded a coriincate and iv.i, mutb relaU d b^okL Orono wil! h* th^ h^•-t sch'' *! th^- ^ p^’^ing contest next vear s Tn-Mein competion » ^ 4 3/6 Coatamiiv Ed Mtf. Ra 106 MS................3:20pm 3^11 Sdiool Bosfd Mtf. slOEL..........................7:00pro 3/22 End of 3rd Quarts 3^ SprinfBrcak ■ 3/1 Musician in Rasidona KDGN ConferoncM • NO KDGN SCHOOL 3/6-3 K-4 Confercneos • NO SCHOOL 3/12 Schumann Elem Choir ...............................7:00pm 3/16 ECFE Super Saturdqr at OPS.................10;00am 3/25 Sprinf Break NO SCHOOL 3/5 MS Conferences ...........................................4:00pm 3/7 MS Conferences ...........................................4:00pm 3/8 NO SCHOOL MS students 3/14 MS Vocal Concert at MS G>Tn.....................7 30pm 3/19 MS CAPS Award Day (1/2 day) MS PAC Mtc in FDR...................................7 30pm 3/25 Spring Break NO SCHOOL Hieii Rriifl^ Aetivtttee 3/1 Gymnastics • State 3/2 ECSU Spellinf Bee in Aud..........................8:00am 3/4 Hennepin Technica] Center Career Night 3/5 Girls Basketball - Regions 3/7 Hockey * State 3/8 Choir Variety Show in Auditonum.............7 :30pm 3/13 Boys Easkedball - Regions 3/13 Hope for the Homeless Concerts in Aud.......Mods 3/14 Girls Basketball • State 3/18 Minnesota Math Ibumament 3/21 Boys Basketball - State 3/25 Spring Break NO SCHOOL ECFE **Super Saturday" Family Picinic with the TEDDY BEAR BAND Bring your teddy bear, picnic blanket, and picnic lunch to the Orono Primary School Gym in Maple Plain on Saturday, March 16th at 10 am. The gym will become our indoor park following the band's performance. The Early Childhood Family Education program will provide beverages and dessert, as well as plenty of family activitiet. Infanta, toddlers, preschoolers and their families are invited to attend free of diaife. Call 479-3648 for more information. JlBBKLlAJfll • Approved the re<iuest of Frances Engstrom, ........elementary teacher, for a t .vo year leave of absence. • Approved the following coaches for winter sports: Brian Bergstrom, assistant basketball coach - boys; Marc Nelson, assistant basketball coach • girls; Daun Henning, assistant basketball coach - girls; Bob Komma, assistant gymnastics coach; Kelly Shaughnessy. head wrestling coach; William Ostvig. assistant wrestling coach. Todd Meyer, assistant v^Testling coach, Joe Dalman, assistant ski coach. • Designated the Assistant Superintendent as the administrator U) review all collateral obtained from financial institutions to cover investments and bank deposits. • Approved the high school registration^course guide as recommended including changes .lannarv 28. 1991 ... • Accepipd the resignation of Barbara J. Jacoby, high school foreign language teacher • Approv^'d the development of a summer school program for 1991 and directed administration to conduct such a program from June 10 through June 27. 1991. • Ammended the motion that if the State has a recision of funds for the 1990-91 school year, the summer school program will automaticallly be reconsidered. SPARTAN PARENTS MEETING Friday. March 8th at 8:20 a.m. in the Staff Dining Room of the High School Guidance Continued 1991 • 1992 Tuition Reciprocity Minnesota has tuition reciprocity agreements with Wisconsin, North Dakota and South Dakota This allows Minnesota students to attend public post secondary schools in the above states for the same cost as they would pay to attend similar schools in Minnesota. IVution reciprocity applications have arrived and are available in the high school guidance ofTice. These forms must be filled out in order to be eligible for the reduced tuition. See your counselor if you plan to attend a public Wisconsin, North Dakota, or South Dakota school. March 12,1991 St. Olaf College 10 00 am March 13,1991 Normandale Comm. Coll. 9 30 am March 22, 1991 Buena Vista College 1130 am --------- A**'* 2^ Z.^ I? 4 «(* > ♦.. ■> t ' -H Developmental Screening During the week of Fefaruar>’ 4 - 8. one hundred and twenty three children ranging in age from 3 - 5 were screened during the Early Childhood Health and Developmental screening. It was held at the Orono Primary School in Maple Plain. Health histories, developmental and motor skills were part of the screening as well as vision and hearing checks A special -ank you to the staff of Orono and the fony-six volunv rs who helped to make this possible and successful. How 1990 Scholarship Winners Are Using Their Awards Once again we would like to thank aP ot the individuals and organizations vkho ^pon^art•d scholarships or contributed monies t) the O '^n^ District Scholarship Fund. We thought you would like to know how your monies are being used by our students as they pursue their post secondary education Following are schools currently being attended by the recipients from the graduating class of 1990 Colgate College College of St Catherine Colorado College Concordia College GMI Enpneenng Gusta\ais Adolphus Iowa State University Macalester College Mankato State I’niversiiv Marquette University Minneapolis Comm Colii ge U Minrit >c.Ui Moorhead State University CiUes North Dakota State Umversitv Rasmussen Bu.'^iness College Rochester Corr.mumt\ College St Cloud St<iT» UmversitN St. John s Umversitv St Olaf College St Thomas Umversitv Skidmore (''ollege U of Colorado boulder U of Ilmois Urbana U of Indiana - DePauw U of Minnesota - Crook ston U of Minnesota - Duluth U of Minnesota Morns 1 VMH rjzs iT'v, I ’ of North Dakota Gnind Forks Umu n>n\ ofNoirt Danv UnjvTrsitv' of Puget Sound U of Wi-MXinsii i - LaCro^>ise U ofWi.sccnsm .^Llc^lson Mr^na f’oKu^chnic Inst. ;ind State University Williams C/oliege 9% Advanced Placement Tests Orono High School students are elipble to take the CoD^.ge Boards Adv^anced Placement lests m a wide range of subject areas Currently they arc avai able in 15 disciplines. Tests normally given at Orono are English, German, and Spanish. Students have also taken the Calculus and Physics tests in the past. Thev are administered in May of each year. Students who do well may be eligible to get undergraduate credit and or advanced standing at the ccllcgc they eventually attend Noriiiaib siuacnts v. nc take these tests are currentiv enrolled in AP classes at the high school, however , they are open tc anN one w ho feels they have the necessary background The cost IS S6o for each. Thev must be ordered well in advance of the test date Student.*' rr.rrlled in an .\f’ class will be asked if they are interested (Jtner students should see Ms. Woyteke in the puidance office no later than March 22. School Finance Lawsuit Tht school finance lawsuit o|>ened February 19 at the Sherburne County Courthouse in Elk River Attorneys for Orono and the 23 other districts intervening in the lawsuit on behalf of the State pointed out the fallacies in the plainiflFs* contention that the current school finance system is grossly unfair to low-tax base districts Residents in the plaintiff districts actually proxide less support for education, paying only 1 86% of their household income in school taxes compared to 2 5% in the intervener districts. In fact, the high growth plaintiff districts could obUin about $240 more per pupil in additional revenue simply by matching the average extra tax rate effort of the intervenor districts Data on file in the State Department of Education show that, by many measures, the current Minnesota school finance system has given the plaintiff districts adequate funding to provide educational programs on par with other districts For example - • The plaintiff districts have smaller classes than intervenor districts. The average class size for all Minnesota «^chool disticts 21 5 studf*nt«. plaintiffs have 24.7; intervenors. 25 3 Therefore, ^upposedlv limited funds have not resulted m larger classes for plaintiffs students. • The plaintiffs facilities are comparable to intervenors . In fact, because many of them are irrowing rapidly, the plaintiff school districts actually have newer buildings, w’ith more modern amenities. Most of the inten'enors ’ schools w*erc built decades ago, before they went through severe enrollment decline • The plaintiff districts offer educational programs which, by their ow’n admission in court documents, meet or exceed all standards ^et by the State Board of Education. The plaintiffs have portrayed Orono and the other interv'enors as ’* igh-spending” districts In reality, our higher expenditures are due to unavoidable higher costs associated with enrollment history, regional co*^l of living, and seniority of staff For more information about the law’suu, please call the Superintendent ’s office (473-7313^ and ask for a copy of the background statement called "The Full Story of the School Finance Lawsuit" Study of Italy The uri (;p’aded students' at Schumann Klcmcntary recently spent two weeks in a concentrated study of luly This IS the fifth year the students have spent in a concentrated study of a foreign country. All aspects of the country art studied including the culture, arts, food, sports and the geography The two week study also included a visit from memlnrs of the MinnesoUi Opera, a toga party, watching slideshows on Italy, a field trip to Mama D s and the Minnesota Institute of art and marching in an Italian festival parade to the Orono School District office 7th & ith Grade Choir Concert Please reserve Thursday, March 14 at 7;30 pm for an evening of entertainment by the 7th & 8th crade choir held in the MS gym. The theme this vear is "The Best of Star Search", featuring large and small vocal ensembles as well as solos, and a few suprises. FA’F.RVONE IS INVITED TIM MOV.MHA.N CONNIE PRIESZ JOHN OMAN . Administration of Medication to Students in School "■ IMs policy doe» not apply to over the counter medication, aspirin or TVlenol. If you nc^ to send “Ai$ typTrf medicatioo to school »-ith your diild, bring it in the original container and teU us when the chad should have it and the reason why he/she needs to take. it. Any medication Drought m a unidentified ccmtainer %vill not be administered. . i u You may use the fonn below if your child needs to take medication while in school Have the physician fill out the upper part of the form . The parent fiUs in the lower part. If you choose not to this form the same information needs to be uTitten by the doctor and the parent on a form of your diotce. Any questions please call JoAnn Ree, Orono School Nurse, 473-5472 ext. 227. Independent School District 278 Long Lake, Minnesota AUTHORIZATION FOR GIVING MEDICATION IN SCHOOLS Name of Student Birthdate. Address Telephone Number. Parent or Guardian's Name School Room TO BE FILLED IN BY PHYSICIAN Diagnosis of child's illness: Type, dosage, purpose of drug: Physician's signature,Telephone Number 1. I request medicatiOT be given at school as prescribed by a physician. 2. I release the school personnel from UabiUty in the event any reaction results from the medication. Signature of Parent or Guardian.Date: Note: Medication to be supplied in original prescription bottle. Ask for the medication to be divided in two bottles each labeled - one for home, one for school. German Students Compete Confrratulations to four Orono students who scored at the 90th percentile or above on the National American Association of Teachers of German Competitive Exam. Guthrie Lmck, Level III, CaruUn Major, Level II, Britta Parlen, Level IV^ and Johanna Rehnstrom. Level III proved themselves tc be outstanding German students scoring between the 99th percentile and 90th precrntile After meetinc certain requirements, al! wi!! be elipble for book and cash prizes, the Austrian, DDR. and the Langenscheidt Book Prizes, the Concordia Language Village scholarship, and the stud\ tnp to Germanv A total of 1026 Minnesota students tonk the lest thi'^ year, with 71 scoring in the 90th percentile or hetifr Orono IS well represented in this <mall group of Ti German scholar^. Con^n'aiulation> lo al! iwt whu took the test and cspeciallv to the four whe d.d so well Bol) Neumar. (irer mat' ache Orono High School Gsinnasts Team The Orono Gvmnasts Team v\as recent )v 2nd in State by the coaches poll in the Star Tribune Tne team earned a school record sccrinc at I.?9 Th* JV team is undefeated and has a school record of 124.5. 'll I • ^ ^* S ' \ it » ’4. \\ ?f 'm V Artist In Residence Peter Lupori (»n .\ionaav. eanuarv 14th Peter Lupon began his 11th year as th^ Artist in Residence at Schumann Eiemeniarv For > ou who are new, Mr Lupon was hiead of tht Ar; Depariment al Si Calheniu: > for over 40 years Ht wa> forced lu reiire two \vht> age^ at age 7() but continues to leach classes, is on the bor ’d and maintain^ a studio at the college He is still working on commissioned works throughout the I and leads groups to his beloved Italy. His sculptures grace mans enurenes and puidic buildings Southdaie Hospitai inside c’ntrv halL His wife K;ithenne is the he ad of tht English Department al St Cathennes Waichmc Mr Lupon vsork with the students each vear is such a positive experience He shows so much concern and caring for the students His love of art shines through to each student. S KEVSLSn AO«I iNIST«ATION Cf ••ft Old c«v5T*t EAv moKD nowth LONG LAKE M'NNESC’* 1 •v?'' O'O*' Og .. 3 rOSTAGC PAID L o''z I ane ^ NO 12 Back: Chiara Wood, Kim Brown, Captain Sarah Brown, Robin Fors>the. .Ame Clairt. Lind.'C > Underdahl, Captain Jodie Heyerdahl, Jill Behrendt Front: Man .Andersen, Hannah Hcach. Knappenberper. Snannon Kemp. Joann Kunz. Leah Hull Highway 12 Corridor Task Force 510 West Litcntieid Avenue Willmar. Minnesota 5620 ’ P O Box 287 612 235-0300 M E M DATE: March 11. 1991 MAR 1 3 1S31 TO: Highway 12 Teisk Force Mertiers FHCM: Dean Schluter, Chair RE; Dinner meeting with Carraissioner Riley T?ie proposed uliiner meeting with newly appointed CcnTTiissioner of Transportation, John Riley has been confirmed. The dinner meeting will be on Thurad^, htaT-ch 21, 1991 at t.he Kandi Entertainment Center in Willmar from 5:00 to 7;00 p.m. I ask that you R.S.V.P. no later than 12:00 (Noon) on Wednesday, March 20, 1991, to the Willfnar Area Chantoer of Coninerce Office, (612) 235-0300. We have taken the liberty to schedule a prepared meal of: Tossed Salad with Dressing, 6 oz. Chicken Breast on a Bed of Rice and Sauce, Parsley Buttered Potatoes, Vegetable, Roll eind Butter with your choice of beverage for $7.00 (Tax & Tip included). Your R.S.V.P. is inportant so we can plan accordingly. *n^e purpose of our meeting will be to update Mr. Riley on the mission, history and future direction of the Highway 12 T2isk Force, We have asked Mr Riley to share his thoughts and vision for transportation in Minnesota, followed by a question euxl answer period. It's inportant that we use this opportunity to inform the CcnraLSsioner on how the Highway 12 Task Fbrce and the Department of Transportation have worked cooperatively on nimerous projects and that they can look forward to the same level of cooperation in the future. I look forward to visiting with all of you on March 21st. Please do-not forget to R.S.V.P. to the Willmar Area Chamber no later than 12:00 (noon) on Vlednesday, March 20th. 5 HVlri - - f., - ; - - . - i-' z . ^ z- ... - •■•■ • -•-'T - • iZ C* ON iinU3d Nn'WZ^M OlVd aovxsod *sn ■fiiOWOJd'UON 0666-16E99 Nl^ ‘VIVZAVM 099 XO0 O d HidON iOi avod AlNnOO OlE 30iddO NOiiw^dOdNi onsrid siooMDS onond viyzAVM BOARD UPDATE IS COMPILED AND DISTRIBUTED BY THE PUBLIC REPORT BIAY BE OBTAINED BY CALLING 476-3137 OR 476-3100. th6 conuDuniti^t of ^ CORCORAN, MAPLE GROVE, MEDICINE LAKE. MEDINA, MINNETONKA. ORONO. PLYMOUTH, AND WAYZATA r';, 1^0AlID.<gDArE WAYZATA PUBUC SCHOOLS March 1991 Tne regular meeting of District 284 s Board of Education was called to order on Monday. March 11, 1991, at 7:30 p.m. in the Distrirl Administrative Offices. Present were Board members Sliv Carlson, Howard Casmey, Ken Hopkins. Paul Landry, Mary Smith. MarUu Theodore, and Dave Landswerk. ex officio. RECOGNITIONS Employee of the Month Al I»J1 TO ADDRESS THE BOARD Student Coimcil Alternative Scheduling at WHS Boundary Changes SUPERINTENPEVrS RR1 School Board Elections Jackie Flannerv’. sixth grade teacher at Plymouth Creek . was named March Employee of the Month. Recognized for strength and commitment in her work with students, she is described as a educator who “moves mountains with a feather." She enthusiastically accepts leadership in problem solving with the community and within the school environment. Her students recently appeared on local television simulating United Nations involvement in the conflict m the Persian Gulf. Sean McAdams, president of the student council, reported on happenings at the high school. “One Moment in Time” was the theme for the choir concert oresented on Februarv 23 under* the direction of Rebecca Wyffels. It was a hit! A band concert will be held on Tuesday, March 19, at 7:30 p.m. Courtney Bullock, a junior, is a student finalist for a position on the Minnesota State School ^ard. Anna Rath. Megan York, and Kathv Klar. students in a creative thinking skills class at WHS, presented results of their student survey on zero hour and a recommendation that WHS implement a seven-period day. Classes begin at 7:30 a.m. All classes would be 50 minutes in length (instead of the current 55- minute periods). Fifteen minutes would be added to the length of the school day. The matter was referred to the Administration. Emily Spitzner. representing Area 26 (south of 394 and west of 494) expressed concern about moving this area to Birchview from Sunset Hill attendance areas. The Board adopted RESOLUTION - MUSIC IN OUR SCHOOLS MONTH - MARCH 1991. The Board adopted RESOLUTION - WOMEN’S HISTORY MONTH MARCH 1991. Filings for the positions currently held by Howard Casmey and Mary Smith expire on June 30, 1991. Filings open Tuesday. March 12, and close at 5 p.m. on Tuesday, March 26. Elections will oe held on Tuesday, May 21, 1991. BOARD^DATE ACADEMIC SEBYICES Education Report: Whole Language Howard Casmev announced tiieir intention to file for another term on the Distnet 284 Board. \Tarip ?>tniss. elementary reading coordinator, reported on the whole language approach to teaching reading. Reading is integrated with writing, spelling, and listening as well as other subject matter areas in Grades K-6. A video of acti\iues demonstrating the wi ^e language approach was presented. yfVAKf!K AND The Board approved the following monthly bills:^ February general checking account..........S 3,154,320 57 January 1991 wire transfer.............................6,952.000.00 Financial Reports Gift 1991-92 Capital Outlay Budget Bid Awards Change Orders Corporate Authorizat: on Resolution The revenue and expenditure reports for February 1991. the January 1991 student activity report, and the Januarv’ 1991 bank statement were presei.ted to the Board. The Board accepted a gift in the amount of $49.50 from the Greenwood PTO for art supplies. The Board approved the 1991-92 Capital Fund Expenditure Budget in the amount of $2,589,613. A fund for facility emergency needs during 1991-92 was set at $150,000. Bids for life safety and code update projects at Wayzata East Junor High in the amount of $674,120 were approved as recommended by M. A. Mortenson. The project budget was $868,540. Favorable bids resulted in an estimated project savings of $194,420. The Board approved change orders in the amount of $12,963 for Kimberly Lane elementary School as recommended by M.A. Mortenson. With the employment of Jerrv Vogt as Executive Director of Finance and Business Services and Lon Beming as District ControUer, the Board adopted a CORPORATE AUTHORIZATION RESOLUTION for official depository and financial service firms authorizing these individuals and the payroll supervisor to sign checks, drafts, and other withdrawal orders. HITMAN TtBSOITRCE SEBYICES The Board approved the following personnel recommendations: Contract Modifications: Gloria Klv (home economics at WHS) continues at 1.0 for the third trimester Kevin Johnson (social studies at West) from 1.0 to .6 Employment: Richard Meanx (art teacher at WHS) at .2 . IBOARD^DATE Professional Leave Recommendations Resolution Discontinuing and Reducing Programs and Positions The Board approved professional leaves of absence for 1991-92 as follows: Sabbatical Leaves: Annette Benninyton (specir’ aducation teacher at WTiS ai;d Louis House) to pursue full-time certification m chemical h.'aith Janet Kamia (elementary teacher at Sunset HilL to enroll at the University of St. Thomas for graduate study in curriculum and instruction Douglas Thompson (chemistry/physics at WHS) to enroll in graduate school at the U of M studying adolescent issues. Leaves of Absence without pay: Cathy Braun - special ed teacher at Greenwood Greta Cender-Poplett • Birchview teacher Larry Davidson - Oakwood teacher Susan Fink - Birchview teacher Jack Qsberg - science teacher at WHS Debra Shaskv - Plymouth Creek teacher Extensions of Leaves of Absence without Pay Monica Gorde • elementary teacher Joseph Wild Crea - secondary Spanish teacher Susan Wright - special education teacher The Board approved a resolution discontinuing and reducing educational programs and positions for 1991-92 as follows: £X£ 1.1 .4 1.0 .2 1.0 6.0 .2 .4 .8 .2 .2 .2 .2 .3 1.0 1.0 1.4 1.0 2.0 1.2 1.0 LQ 22.3 Business Education Chemical Dependency Communications Counselor Creative Living Elementaiy Keyboarding Elementary Reading Resource French Industrial Technology Math Music PER Business Education PER Creative Living PER Industrial Technology' Physical Education Science Social Studies Special Education Staff Development Coordinator Staff Development Trainers Student Support Video Coordinator Central Office Administrator TOTAL r'- 4 BOARD^DATE BOA a RK?Paul Landry reported on the school finance lawsmt. The trial is underway m Elk River Court. Reports indicate that testimony is slow and the trial could last from six to fifteen weeks. A decision is expected by fall. \fftrv Smith announced that the Wayzata/PlvTOOuth League of Women Voters will be holding a meeting focusing on school finance Saturday, March 16 at Norwest Bank - Wayzata. March 28 has been designated by the Association of Metropolitan School Districts as “A Day at the Capitol." Board members were encouraged to participate and mee ‘ with their legislators. The meeting adjourned at 9:08 p.m. The Board will meet in a work session at 4 p.m. on Monday, March 18. at Wayzata West Junior High School. The next regular meeting of the Board is Monday, .April 8, at 7:30 p.m. at the Administration Building. KJJPt^A!FE U a publication of the Public Information Office ofHta Wayxata Public SehooU. For additional infomuUion on any of the items in this raport, call 476-3100 or 476-3137, imitImaSidiUSk LAKE MINNETONKA CONSERVATION DISTRICT LAKE USE COMMITTEE AGENDA Monday, March 18, : 30 PM rv- Cooanunity Room, Norwest Bank Building Wayzata 900 East Wayzata Blvd., Suite 135 (Elevator access for handicappedi use west entrance on Wayzata hl^d.) 1. 2. 3. 4. 5. 6. 7. Review request for slow buoys at Halstod/Priest Bay Channel near Eagle Bluff Point. (Staff report to follow) City of Wayzata letter of 3/5/9i prohibiting charter boat usage of Depot docks due to parking limitations. Special Events: A. New applications for appro»^ai 1) Don Shelby U.S. Invitational Bass Tournament Minnetonka Boat Works Sponsor 9/20/91, 9/21/91. 9/22/91 2) Minnesota B.A.S.S. State Federation fishing tournament 9 5,91. 9/6/91, 9/7/91 Renewals • informational only 1) Consolidated Race Schedule (annu<al review with spottsors planned) 2) Minnetonka Crossing windsurfing on sailboards 6/0/‘U 3) Minnetonka Bass Club fishing tournament 6/8/91 4) Aaiertcan Scholarship Foundation bass tournament 6- 16/91 5) Mound Fireworks 6/23/91 B. Recomnendation for approval of bid results for 1991 Summer Rules Publication with the Save the Lake fundraising enclosure. report from Vice Chair Foster and Water Patrol Sgt. chandler regarding MN DNR Personal Watercraft Bill for an Act MN DNR proposed aaiendirents to the Boa-.: and Water Safety Rules -informational only MN DNR proposed adoption of the rules governing restitution for fish and wildlife illegally killed, injured or possessed, with LMCD atttntioit to game fish “ infonaational only. 8. Water Patrol report A. Annual Rer vrt - excerpts forwarded B. Additional report 9. Other business rec •Jii n!-nded by tw cOBWicteA 3/11/91 lUli' iffliir !■> Lake luinnetonka Cable Communications Commission 443 oak STi^EE^ • tXCELSlO?^ Ml\\ESC^A 5533 1 • 6^: -i"a 553:^ ' = •■ft WAH 1 3 DATE: TO: FROHt RE: Harch 12. 1991 LWCee DIRECTORS AND MEMBER CITIES J«nnxf«r Watt*. Administrator ENCLOSED MATERIALS Encioamd arm the minutea and attachments from the February full Commlemion meeting and annual review, along with a copy of the agenda for the upcoming Executive Committee meeting. Am a reminder to the new directors, uniesa you are a member of the Executive Committee you are not required to attend thia Meeting; however, you are welcome to atter'.d. The next full Commission meeting is in May, at which time we will be electing directors to the Executive Committee. If you are Interested in serving on the committee, please let me know prior to the May meeting. If you have any questions regarding the materials from last month's meeting or the upcoming meeting agenda, please give call. me a m. r* J.V !:• 'I Lake Minnetonka Cable Communications Commission 443 OAK STREET • EXCELSIOR MINNESOTA 55331 • 1612)474 5539 ir LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION EXECUTIVE COMMITTEE MEETING TUESDAY, MARCH 19, 1991 5:00 P.M. ROOM 204, EXCELSIOR COMMUNITY CENTER AGENDA I. Cali to Ordar II. Approval of February minutes III. Reporta a) Officers b) Adelnlatrator c) Triax IV. Unfinished Business a) Channel 21 switching panel b) Channel 21 acceptable signal c) Channel 21 SVHS format deck d) Triax annual mailing materials e) Subscriber survey f) Request from Dick Cherba to consider making grant to Mound studio g) Financial review auditing firm selection V. Mew Business .a> Response Television software package and additional computer equipment VI. Adjournment hihutes LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION FULL COMHISSION MEETING TUESDAY, FEBRUARY 19. 1991 5:00 P.M. ROOM 204 EXCELSIOR COMMUNITY CENTER 443 OAK STREET. EXCELSIOR I. CALL TO ORDER S«cr«tary Brancal, acting Chair, called at 5:00 P.M. the meeting to order OTHERS PRESEHT Jennifer Natte/Adein. Kathe Ehlert/Ada.Aeet. Paul Nasarow/Trlex Toe Wimler/Triax Rollle & Nancy Martin Dick Cherba ptpgCTQRS PRESENT Barb Brancel/Shorewood Harlyn Diil/Spring Park Jaaea Hillia/Greenwood Dean Johnson/Shoreeood Toe Markle/Mlnnetonka Beach Bob Murphy/Excelaior Jie Olda/Excelaior Tie Pattrin/Orono Tim Salarar/Minnetriata Gerald Scheeig/Victoria Pat Schultz/Long Lake Lesley Hughee-Seaaana/Tonka Bay- Otto Hilczek/Minnetrista II. APPROVAL OF MINUTES Acting Chair Brancel asked for discussion of the ainutes froe the January aeeting. or a notion to approve. nation 2.19.91.11 Hughes-Seaeans moved to approve the Jymary ainutes, Johnson seconded. The notion passed unanimously. XII. were the sole funding for the Commision budget. ^e the only fees received until March. 1992. Brancel asked for coa aenta or a aotion to approve. fr,r- Matian 2.19.91.2t Pattrin moved to approve the Just Claiaa tor ?he gSriii i?i679T/through 2/19/91. Markle seconded. The aotion paaaed unanlaously. _ Nllcsek presented the year-end financial report for the fourth quarter(attacheent 2). Watts added report highlighted administrative accoaplishsents of the ear. and that for the rest of this year her focus mould be on the access facility. Adainistrator Watts report (attaohaent 3). historical overview of reported that part of funds had been ordered uaea of an interactive nel. Nora inforaation - Report ^ *4highlighted parts of the production particularly the recent production of an Excelsior by a local access producer, the approved purchases from the capital . and that she had been investigating the software package for the new aoceaa chan on that package would be discussed with LWCCC Ninuta*--Pa<;0 two 'tha Executiva Coaaittaa at tha naxt neetin<j. reported that Minnatonka Cowwunity Sarvicaa had ln~ foraad har tha CoMiiiiaaion offica and studio would ba allowad to raaain In tha ECC through tha l99l-'^2 school y»ar. tiatta rafarrad to a recantly received action alert £roa NATOA x-^quee^xng signatures of local elected officials to ba attachad to a lattar and sent to those coniressman and committaa aaabars drafting cable legislation. She asked the Coaaission to approve distribution of these aaterials to meaber cities for thair follow-up. Motion 2.19.91.31 Olds aovad that Adainistrator Watts dis tribute tha NATOA Action Alert to meaber cities for thair fol- loe—up. Harlcla seconded. Tha notion passed unaniaously. Watts than directed tha conmissionera to a newspaper article that gave an overview of what other syatena were charging* and a Isttar in tha local paper froa a Mound resident regarding rates. Wilcsak stated that Mound is not part of the LMCCC. Vstta raainded the Connission that the Executive Coniuittaa sisetions would be held in May and suggested that anyone inter ested in serving should let her know. Triax Report Homes Passed January 11*916 Februa 11*916 Basic Subs 71 73 Expanded Basic Subs 5, «19 5,777 Total Pay Units 3,070 3*017 Total A/O's 3*690 3*697 Total Remotes 2*503 2*473 Vnfiniilittf gwfinAdainistrator Watts sunaarized the recent actions regarding the coapllari' 9 ‘ srue* explaining that the November notion to find Triax : violation had been rescinded because the votes had not been weighted by population. Triax had been notified and reiabureed the aaount of the fine paid. The major points of the findings were: service outage and equipment failures during periods of aexiaum use on September 20 and 29* and insufficient notice given to subscribers of the technical operations. Watts outlined three recosaendations: 1. Allow Triax to negotiate a settleaent that would be in the best interest of the subscribers. 2. Find Triax in violation of the franchise for either of the clrcuastances listed. 3. Draft a letter to Triax stating that the Connission was of the opinion that Triax was in violation of the franchise agreement* but there would be no formal notice of violation at the tine. Watts then read a letter froa Commissioner Bennie that stated he felt Triax had violated the franchise and that he would favor levying a fine. Watts noted* however* that Commissioners are not allowed to vote by proxy. Harkle stated he felt the third recommendation looked like a good compromise. Johnson agreed with Markle* since it had been an isolated case* as far as he understood. Salazar asked whether the letter would be made public if the Coamission were LMCCC Hlnute*--Page thre« to vote in favor of the third recommendation. Watta answered that the letter would go to the Triax regional and corporate headquarters, but that it would also be public inforeation. Brancel stated that she also felt the third recoemendatIon would be a good coapronise. Motion 2.19.91.4: Markle moved that a letter be sent to Triax on behalf of the Commission stating the LMCCC was of the opinion that Triax violated the franchise agreement, but it was not for~ nelly notifying Triax of a finding of violation at the tine. Johnson seconded. The notion passed unaniaoualy. V. MEW BUSINESS There was no new business. VI. LMCCC SYSTEM EVALUATION a) Int —***’Ction Brancel opened the review, stating the objectives ere to allow the public participation, assure conpliance, plan for future growth, and to assess subscriber opinions. A letter had been sent to Triax requesting the necessary documents and reports, and the reports were then evaluated by staff to assist the Consission in the process. The reports had also been dis tributed by Triax to the nember cities' city council representa tive. Brancel called the Public Hearing to order at 5i34 P.M. and asked for connents fron nembers of the audience. Dick Cherba, 1540 Vine Place, Orono, expressed concern about the anount and frequency of rate increases. Rollie Martin, 4575 Merrywood Lane, Minnetrista, expressed dissatisfaction with the proposed charges to extend the line into his neighborhood, a neighborhood which does not seet the 30 hoaes per ails requireaent. c) Coaaanta froa the Coaaission Adainistrator Vatts reainded the members that the Coaaission did not have regulatory control over rates, channel line-up (ex cept for the access channels), or in what programming was provided as long as it met the mix, level and quality of the services originally proposed. Batts submitted her report on the Findings of Compliance (at tachment 5), and recoaaended that the report and the findings be accepted or approved, and asked that all items not complied with, or disputed, be added to subsequent aeeting agendas until they had been resolved. d) Comments froa Triax Paul Nasarow distributed access studio reports to aeabers. He stated that Triax did not anticipate any other rate adjustaents in 1991, explaining that increased costs were in prograaaing services, gas and postage. In reference to coaaenta from Martin regarding line exten sions, he stated that the second set of figures submitted to Martin for installation represented the exact cost to Triax for asterials and labor. In response to Cherba's coaaenta regarding the dollar value of subscribers and rates, Nasarow stated that Triax was not in LWCCC Minutw-Pag* four Holy N«n« fmmm w«r« too ter*st*d In ••lling th« cable aystee. but would continue to work toward growth of the coapany and to build in areas where •conoeically feasible. m) Issues for Upcoeina Meeting Nasarow and Watts agreed to meet at another time to address the specific issues noted in the staff report that require ac tion by Triax. Brancel asked for a motion from the floor. Hotion 2.19.91.5» Pattrin moved to accept the recoaaendations and findings as outlined in the staff report. Dill seconded. The eotlon passed unaniaously. Brancel opened the floor to the public again. Pattrin stated that he felt the fees charged to School for recent installation, as well as monthly high. Nazarow said he would look into it. Pattrin then asked the Commission to address drafting lan guage for maintenance and service of return signal paths. Cherba stated at because more programming was produced in Hound than in Excmiaior, the Commission should consider funding for additional equipment for the Mound studio. Brancel re quested staff to put It on the agenda for the next meeting. Watts asked if the Mound City Council had been approached regarding a contribution of franchise fees toward equipment. Cherba raplied that they were working on that. He alao atatad that the reason he used the Mound studio was that it was more convenient to hi* residence. Watts n-^ted the Excelsior studio was avallabla for residents' use. Wmtta asked Nazarow if Triax was interested in acquiring King Vidao. He replied they were not. Pattrin aakad if local programmers would be able to use ad inaartlon. Nazarow atatad he would find out. VII. APJgVHaBEBT Brancal asked for a notion to adjourn. Hotion 2.19.91.6t Dill moved the meeting be adjourned, seconded. The meeting adjourned at 6:34 P.M. Olda Reapactfully aubaitted. Kathe Ehlart Adslnistrative Assistant •LHCCC JUST CLAIMS 1/16 91 to 2/19/91 CHECM DATE PA|A^LE AMOUNT ACCOUNT 2265 1/16 U.S. Postmaster O•coPostage 2266 1/16 Petty Cash 80.24 Various 2267 1/16 Natt Dacade Productions 85.00 Hisc. Video 2268 1/16 1991 HH Community TV A-ircs 100.00 Adw/Promo 2269 1/16 HAC7A 555.00 Conf/Schools 2270 1/16 HN Council of Nonprofits 25 00 Conf/Schools 2271 1/16 Opan U Inc.54.00 Conf/School 2272 1/16 Jennifer Watts <3 months'345.15 Health Ins. 10279 1/31 Jia Schindler '-89.57 Payroll 10279 1/31 Jennifer Watts 043.08 Payroll 10280 1/31 Kathe Ehler”70.79 Payroll 2273 1/31 Noraast Banxs 1.206.30 Fed Taxes 2274 1/31 Excelsior Chamber of Commerce 40.00 Meab/Dues 2275 1/31 U.S. Meat 115.20 Telephone 2276 1/31 Jia Schindler 40.56 Mileage 2277 1/31 HN Cobb TV Awards 30.00 Adv/Proao 2278 1/31 Employee Benefit Ada.673.00 Ins/Bonds 2279 1/31 Cable World 22.50 Heab/Dues 2280 1/31 Lake Business Supply 109.16 Off. Supp 2281 1/31 PERA 100.79 PERA bnfts 2282 1/31 John W. Traeger 293.00 Ina/Bonds 2283 1/31 U.S. Postmaster 50.00 Postage 2284 1/31 Jennifer Watts 29.90 Mileage f-2285 1/31 Surplus Office Supplies 28.72 Off. Supp 2286 1/31 1991 HN Community TV Awards 15.00 Adv/Promo 22S?2/5 Ind. School District 276 400.00 Off Space 2288 2/12 U.S. Postmaster 50.00 Postage -2289 2/14 HN Suburban Newspapers 59.52 Adv/Promo i'2290 2/14 Weekly News 20.00 Adv/Promo 2291 2/14 PERA 9.00 PERA life 2292 2/14 Paychex 40.70 Sec’y Serv t-2293 2/14 Bernick i Lifson 148.50 Legal Serv 2294 2/14 PERA 180.79 PERA bnfts [■ K 10281 2/15 Jia Schindler 589.57 Payroll f 10282 2/15 Jennifer Watts 834.08 Payroll 10283 2/15 Kathe Ehlert 117.90 Payrol1 t- c ‘■: TOTAL CLAIMS « 0,002.18 i MIK aCELSIOR -8«ainnlng Baiancs 44,460.31 ;Clalu -0,082,18 Intaraat 37.22 r Sarvica Charga -11.40 :Dapoalts: E!-Capital Funds-Triax 7,000.00 T-pa Purchaaa 10.00 V CD Funda Tranafarred (1/28)10,000.00 1990 Francbisa Faaa-Tnax (2/6)97,173.81 i- ■ Dub iFaa 10.00 T:‘ 1'MACTA Conferanca Reiabursement 25.00 i-' L ENDING BALANCE 4110,622.76 SCCU ACCOUNTS (aa of 2/19/91) r-Balanca Shara iAcct.4 4,855.29 Balanca Prafarrad Acct.1,320.32 Cartificatas of Dapoait (matures:2/10) 26,000.00t1/24) 20.000.00 'i . h: ENDING BALANCE 4 52,175.61 ^*- TOTAL FUNDS 4162.790.37 Lake Minnetonka Cable Communications Commission443 OAK STREET • EXCELSIOR. MINNESOTA 'j 5331 • .612)474 5539 1990 YEAR-ENI' f-EPORT Tho LaIcc Minnetonka Cable Comnit’s ion members and directors took ectlon In a variety of areas this past year that will benefit the organization in the yer^rr* to come. In February, the Commission Ci.'nOucted its first system evaluation. Results of that effor” include: initiation of a subscriber complaint form and procr>s.« for tracking; the acquisi tion of updated cable plant maps <*hough still incomplete for all areas); regular maintenance of sTudio and field equipment; and a thorough review of the annual notification materials. The Coemission also adopted a p*-‘rsonnel policy in 1990. This resulted in a clearer undei t»tand mg of the responsibilities and rights of both the Commission anrl the employees. Addition ally, a staffing proposal was approve,i that established a full- tine production position to aid in m«-*»^ting the goals of the Connlsslon in the area of public, **dMcational, and governmental access. In 1990, the Commission estabi i.'^hed a fund for access equlpnent In the yearly budget, which allowed us to add to our field equipment at each studio. In September, wa were given ar>pi ^val to lease space in the ECC for the Commission office. As a result, the Commission now has a meeting area and an office system in place that does not interfere with the use of the access studio space. Finally, the Commission implemented an annual review of the cable system to occur each February along with an annual sub scriber survey, the first of which ir taking place right now. As we begin to set goals for 19‘»1, customer-service issues continue to be visible from the consumer stand-point, as do line extensions policies and overall cable growth and competition in the area. And, as always, our effori^.s toward expanding the level of participation in access programming within our coomunities will, no doubt, continue to be high on the agenda. '.X isa- A* h V - ' T . 1,. ■ > .1 ^ 4^? . L ^ ,T . I? L»CCC FI.SANCIAL REPORT FCK 4TH QTF. OF 1990 FUNDS ON HAND 10/1/90 Chmcking Account SCCU Shmro Dcsft Account SCCU Prmforrod Shsr« Draft Account CmrtificMtmm of Dmposxt (1 NO) (1 MO) ( i MO) TOTAL FUNDS ON HAND 10/1/90 INCOME 10/1/90 TO 12/31/90 Intmrmot Chocking Account Intormmt Shmrm Account S CD's IntorONt Proforrod Account Triox Fino Coooorciol Shoot UKIT Rofund Conforonco Roimbursement Comoorcio1 Edic 23. 24 1,082.42 22.58 200.00 205.00 975.00 27. 13 60. 00 TOTAL INCOME 10/1/90 TO 12/31/90 TOTAL FUNDS AVAILABLE BEFORE EXPENSES EXPENDITURES from 10/1/90 TO 12/31'90 Administrator S 7,200.00 Access Smploymms 4,937.14 •-Unpaid withholding taxes--(26.79) Secretarial Services 120.75 Payroll Taxes 1,357.01 Mileage 254.54 Health Insurance 537. 09 Legal Services 386.50 Conference/Schoola 330.70 Office Supplies 286.45 Telephone 341.73 Postage 62. 95 Miscellaneous(incl. bank chrgs)106.20 Office Space 1,200.00 Access Equipment Fund 1,464.65 Misc. Video Fund 134.26 TOTAL EXPENDITURES 10/1/90 TO 12/31/90 TOTAL FUNDS AVAILABLE 12/31/90 Distribution of Funds as of 12/31/90 Chocking Account SCCU Shsrm Draft Account SCCU Prmforrmd Share Account Certificatom of Deposi t (1/10) (All 1 Mo.) (1/24) (1/24) 9,558.44 4,372. 71 1,320.32 26,000.00 20,000.00 10.000.00 S 26,562.05 3,290.29 1,297. 74 26,000.00 20,000.00 10,000.00 S87,150.08 S 2,795.37 S89,945.45 S 18,693.90 8 71,251.47 S 71,251.47 LAKE .'IIMETOf/KA CABLE CJ h4 W t yi > T fSlCAii OSS cam I SSI OH BALAUCE REMAINING FROM BUDGET QUARTERLY BUDGET REPORT----FOURTH QUARTER 1990 llKO/f§BUDGET FKAH.FEES $ 84,773.79 IHTEBEST 4.000.00 CABSIOVES 16.628.BZ $105,402.61 OPEKATim EXPEMSES 4TH QTR.TO DATE BiJJfKl ADHimsnATOB $ 28.000.00 $ 7.200.00 $ 28.800.00 0.00 ACCESS STAFF 20.000.00 4.937.14 13.891.14 6.108.86 B/B BOT PAID <26.79)(1.240.42)1.240.42 SECfr SEEV 2.000.00 120.75 448. 95 1.551.05 PATBOLL TAXES 7.000.00 1,357.01 4,352.38 2,647.62 MILEAGE 500.00 254.54 970. *7 ’470.67 MEALTH IMSUB.2,880.00 537.89 1.784.33 1.095.67 LEGAL SEBBICES 2.000.00 386.50 1.260.45 739.55 IMS/BOHDS 3.500.00 0.00 3,466.00 34.00 FIB BEV/UtCCC 2,300.00 0.00 2.450.66 -150.66 COBF/SCHCOLS 5,000.00 330. 70 3,805.61 1.194.39 OFFICE SUPPLIES 2.000.00 286.45 1.56>.62 410.38 MBSBP/DOES/SUBS 1.000.00 0.00 1,213.00 -213.00 TELEFBOBE 1,000.00 341.73 914. 74 85.26 POSTAGE 650.00 62.95 683.58 -33.58 BISCEUABEOUS 450.00 106.20 317.47 132.53 ADV/PBOMOTIOBS 750.00 0.00 499.62 250.38 OFFICE EQUIP.1.000.00 0.00 759.97 240.OJ OFFICE SPACE 6.000.00 1.200.00 1.200.00 4.800.00 $ 86,830.00 $ 17,095.07 $67,167. 77 $19,662.23 SPECIAL FUBD APPBOPBIATIOHS FIB BEV/TBIAX $ 1,000.00 $ 1,000.00 STUDIO EQUIP 1,000.00 1,000.00 LEGAL FUBD 1,000.00 1,000.00 OFFICE EQUIP 5,000.00 5,000.00 ACCESS EQUIP 7.000.00 7.000.00 COBTIBGEBCr 3.572.61 3.572.61 $ 18.572.61 $18,572.61 TOTALS:$105,402.61 $ 85.740.38 019.662, t:h-; SPECIAL FUNDi^ fii;POFT 4TH QUAFTER Ft FORT FUND NAME BAL.10/1/90 4TH QTF.EXFESSZS TO-DATE BALANCE Technic*A Audit A7,000. 00 SO. 00 0.00 $7,000.00 Legal Fund 2,500.00 0.00 .00 2,500.00 Studio Equipment 5,026.61 0.00 .1.20 5,026.61 Fin. Rev/Trx*x 2,014.70 0.00 0. JO 2,014.70 Tape Stock 233.00 0.00 767. 00 233.00 Miae. Video 1,695.67 134.26 405. :^5 1,561.41 Office Equipment 285.00 0.00 4,715.00 '>'*5.00 Acceee Equipment 4,703.49 1,464.65 3,761.16 3 84 Contingency 3,232.61 0.00 280. 00 3, .61 TOTALS A26, 751. OS $1,598. 91 $10,170.11 $25,152.17 FUNDS RFu.INING FROM BUDGET: FUNDS REMAINING FROM SPECIAL FUNDS: INTEREST AND REVENUES 4TH QUARTER: TOTAL: 1991 1ST OTR. OPERATING FUNDS: (vMriMtlm) TOTAL: S 19,6’>2.23 25^152.17 A 44,814.40 A 2,795.37 A 47,609.77 A73^641.70 A71.251.47 PRODUCTION KEi'uKT Chronicling the activity at the Excelsior Community TV Studio from January 15th through February lath. 1991. Presented to the Lake Minnetonka Cable Coeeunications Commission on T* <)aday. February 19th, 1991. I. Works completed A. *Shore«ood City Council"-proiucer Harold Dircka covered the lueetings of 1/20 and 2/11. B. Series prograe-"Tonka Report•-feature# individual reports fros the city administrators of Orono, Tonka Bay and Victoria and the city manager of Excelsior on the 1991 budget process. C. Individual programs 1. "Excelsior Reseebers*-chronicle# the history and people which have made Excelsior what it is today- producer: Jan Gray 2. "Minnetonka Lifestyles"- highlights the 10th anniversary celebration at Natl » Oak Fares, a private, euseue-like establIshment featuring Hackney horses and an array of carriagea-producer: Harold Dircks D. Additional activities 1 . The first Excelsior Community TV Studio Video Producers Club meeting was held on 2/7. Eleven people attended, many of whom brought ideas for future productions. The following weekend, participants covered the Excelsior Chilli Open and the South Minnetonka Choir Festival at Mount Calvary Church in Excelsior 2. Press releases were printed in local newspapers about recent local programs and upcoming workshops 3. "Trinity's Album of Life." "The John Huber Story" and "Glasnoet: The Artist's Perspective" were entered in the Minnesota Community Television Awards 4. Jan Gray printed posters publicizing "Excelsior Remembers." which are on display at various locations II. Works in progress A. Programs 1. "The Rage"-features live concert videos by the band of the same name-producer: Randy Schwoerer 2. "Dave Else: Compilation of Music Videos"- featuring his own original music, as well as his personal insight into the meaning of "A Bout with the Black Dog* 3. "LMCD Eurasian Vfatermilfoil Project"-produceri LMCCC staff 4. "Minnetonka HS Fine Arts Council Interlachen Camp"-producer: Randy Schwoerer 5. "1991 Excelsior Chilly Open"-featuring clips* int«rvi«w3 and fun from the annual chilli taatlng contest, which was held on 2/9*producersi Hery Bedrawi, Carl Borg and Joyce McLain 6. "South Minnetonka Choir Festivel*-held on 2/10 et the Mount Calvary Church- producers: Art Nlcol end Katie Snyder 7. "Streetcar Boat Restoration*-producer i Harold Oircks B. Equipment-studio camera remote control units set for maintenance/repair by Cinequipt on 2/21. These repairs will be performed here at the studio III. Future plans In progress A. Workshops-new introductory senes begins on Thursday# 2/21- 6 people signed up B. Second Excelsior Community TV Video Producers Club meeting slated for Tuesday, March 12th at 7:00 pm C. Continued discussion of ideas for increasing involvement and awareness of community television Respectfully submitted# Jim Schindler Production Coordinator MACTA CONFEnENCZ RErORT -3AT’JRL'AY . JANUARY 1991 I a^'t^nded the first concurrent 3e.53i^^n, ^Municipal Ownership of Cable Systems,* which covered situations where a city run cable system eay be in the best interest oi consumers. Brian Groqran, an attorney at Moss ^ Barnett, identified poor customer service, high rates, lack of r»‘*qulatory authority and poor picture quality as existing problems leading municipalities to enter the cable business. He also outlined financial alternatives^ ownership options and possible risks involved. Rocky Schlichter, President of Cable Systems, Inc., covered what needs to be put in place for a city to operate its own system. Lyle Kruseeark, Councilmember from Elbow Lake, MN, noted that the main reason the city has gotten into the cable business is poor service by the providing company, Triax Cablevision. A telephone eurvey was conducted, with the conclusion being that residents would prefer a service cri<^nt^d, more reasonably priced alternative. Currently, the «^witch is on, as residents convert to the municipally run system. The second concurrent session, "Television Production on a Shoestring Budget," featured tips on how to improve a production. Including shooting, edit continuity, production planning and how to seize the attention of an audience. Christopher Oace, Cable Coordinator Cor the City of Lakeville and Anthony Riddle, Executive Director of the Minneapolis Television Network, stressed that often the success of a program is not determined by the quality of the equipment but by the attention to detail or lack of by the person(s) operating the equipment. I would be happy to make copies of any conference materials you might be Interested in. Respectfully submitted, Jim Schindler Production Coordinator LAKS fflimnOHKA CABLE O IISSIOM Monthly Report January 14, 1991 BOMBS PASSED EXPND BASIC SUBS GAIN (LOSS) BASIC ONLY GAIN (LOSS) TOTAL A/0* S TOTAL PAYS TOTAL REMOTES Tonk« B«y 606 357 (2»6 0 227 236 148 221 119 0 0 ( 1 )147 92 64 ISMlaior 1,237 525 6 15 0 108 269 269 Ihorawood 1,807 1,140 3 11 (2)025 000 514 •prlBf Park 739 295 (3)7 (1)111 182 123 OroAO 2,285 1,098 (1)10 1 789 766 529 Long Laka 784 3>*4 1 3 0 187 236 134 Craamfood 275 122 (2)1 0 76 67 45 Daaphavan 1,525 664 1 6 0 467 466 309 Moodlaiid 190 93 2 1 0 84 77 43 NadiBa 586 269 (4)1 1 168 187 87 Victoria 651 351 5 6 0 205 180 117 Niimatrlata 607 270 (1)a.0 190 202 130 ft. Boaifaciua 403 172 <1)2 1 54 ’.0 71 11,916 5,819 4 71 (1)3,698 3,870 2,583 48.831 1.16%4 (2)56 il ?* r. LAKE HimorrOMKA CABLE O IISSIOH Monthly Report February 18, 1991 EXPND HOMES BASIC PASSED SUBS ^AIN ’SS) BASIC ONLY GAIN (LOSS) TOTAL A/0’» TOTAL PAYS TOTAL REMOTES Tonka Bay 606 355 (2)6 •0 225 238 144 Minnetonka Beach 221 117 (2)0 0 145 92 64 Excelsior 1,237 512 (13)15 0 165 255 189 Shorewood 1,807 1,133 (7) 12 1 827 790 507 Sprin9 Park 739 291 (4)7 0 112 175 123 Orono 2,285 1,102 4 9 (1)797 769 527 Lon9 Lake 784 341 (3)5 2 185 228 129 Greenwood 275 121 (1)1 0 76 66 43 Deephaven 1,525 653 (11)6 0 460 458 301 Moodland 190 91 (2)1 0 81 74 42 Medina 586 265 (4)1 0 170 184 86 Victoria 651 355 4 6 0 210 181 119 Minnetrista 607 268 (2)2 0 190 199 127 St. Bonifacius 403 173 1 2 0 54 108 72 11,916 5,777 (42)73 2 3,697 3,817 2,473 48.48%1.19%(2)(S3)(110) r m.:r F£F f :«-F:sr:s^s -'r lW^flia.^ce Th« *1990 Annual 'JaDie Television System Report* document, prepared by Trxax, was submitted m reponse to a letter from staff requeann^ tn<at ttie followin'^ list of docunienta be submit* ted for review as p<«rt of the annual evaluation process: 1) Latest technical testing reports 2) 1990 Uuaiteriy financial reports 3) Service cai1s / complaints reports 4) Outage repotts 5) Construction project reports 6) Annual subscriber notification materials from 1990 7) Community Television project reports These items were requested to be submitted by February 1, 1991. The document was received before 5 p.m. on February S. It should be noted before beqinninq this assessment, that the Coeaisaion does not have regulatory control over rates charged by the cable provider, nor does it have control over where programming services (with the exception of the access channels) ere placed on the cable Iine-up. Additionally, the Commission does not have a say in what programming the cable provider puts on the system, as long as it is meets the *mix, level and quality* of the services orginally proposed in the offering. For complete information on the contents of both the original offering and the franchise ordinance, please contact me or check with your city for documents retained in their office. What follows is staff assessment of the documents requested, based on three general questions: i> Did Triax submit the docu ments requested? 2) What does the information tell us? 3) What recommendations would staff make regarding this report? Latest Technical Testing Reports 1) Triax submitted four sets of test documents that are com prehensive in their scope. Of primary interest was the CLI test data, as it rsflscts the findings of the first tests done in coepiisnce with the FCC standards imposed effective July 1, 1990. 2) The 1990 CLI test data shows Triax to be in compliance with FCC standards, and to have made repairs to those leaks greater than SO microvolts per meter. It should be noted that efforts to validate this data was unsuccessful, as the engineering firm used to perform the tests is no longer in business. Our franchise states that results from any tests required by the FCC shell be submitted to the Commission within ten days of completion. This was not done in 1990, the first year of the CLI test requireeents; however, it was brought to Ton Winler's attention and he has agreed to submit the data and reports hereafter following submission of data to the FCC. Other teat data included is the result of headend signal teste done by Triax and Independent of any FCC requlremente I am aware of. However, it should be noted in this section that monitoring of the satellite services is not consistent, and due to drifting, the signals are frequently out of adjustment. page 2 3) Therefore, staff recommenJs in tinding these reports to bo in compliance, Triax agrees to subui" test results for 1991 CLI testing to the Commission upon coupi 11on, and to monitor more closely the satellite signals and adjust as needed. 190 QUARTERLY FINANCIAL REPORTS 1> Triax aubmitted the documents r«»'pjested. 2) Based on the figures represented here, the franchise fee paid to the Commission in February i'^91 is accurate. The revenue reports do not, however, include such items as FM Services, bulk rates, leased access fe«s, and cable advertising. As a result, gross revenues were reported in their entirety. 3) In recommending acceptance of ^he documents, staff re^ quests that Triax include those revenues noted above in 1991 financial reports. SERVICE CALLS/COMPLAINTS REPORTS 1 )Triax stated they received 2, service calIs/complaints but only submitted one report. Ad<ii^ lonal^y, information on the types of service problems most often reported . by category t.nd percent, along with a sample of ^n*?^ times to service calls, was not submitted. 2) In the introduction, Triax claim i to have a very low per cent of service call*ins per number of subscribers; however upon investigation of industry standards, Txlax is actually average or in-line with other systems as opposed to exceeding them. (Industry standards are 2-3t of subs per month.) Due to the limited information submitted compliance cannot be accurately assessed; however, it shculcl be noted that our com plaint records (see attachment) indi<^ate Triax is not always responding to calls within the 24 hour period, nor resolving within the specified seven days. AJUtlonally, they have not responded to request for line extensions as the ordinance re quires them to do until staff has int-prvened on behalf of m resident* And finally, they have not continued in their commit ment to participate in the Commission's complaint notification process# established by both the company and the Commimmlon* Wo arm no longer rmcmivlng completed copies of the complaint notification forma from Triax. 3) Staff recommends Triax comply with ordinance requirements applicable to line extension and service calls, and to their commitment to the complaint notification process. Further# be- caume Triax has statad it will comply with NCTA service atan* darda (am# attachment)# proof of such compliance should ba mub- •ittad at each annual review until such standards changa* page 3 OUTAGE REPORTS 1) Tri*x at«t«s it «xp«rience<i 60 outag«s during 1990 but •ub«itt«d only on* outage report. 2) Finding* cannot be accurately .i<^sosaed based on the inf or fflatlon *ub«itted. 3) Recommend Tnax submit copies of all outage report* for 1990 by March 1. 1991 CONSTRUCTION PROJECT REPORTS 1) Triax submitted a general report on construction data and figures# but did not submit plant maps for documentation. Additionally# Triax ha* not complete*^! the set submitted to the Commission at last year’s review. 2) Based on the information submit ted, it no possible to con elude whether these builds were new builds or line extensions. Also requested In these reports would be information on new projects for the upcoming year. 3) Recommend Triax submit plant maps as required within 30 and address the issue of new huilds and line extensions in the construction report for 1991 and subsequent year*. ANNUAL SUBSCRIBER NOTIFICATION MATERIALS 1) Triax has submitted materials for the 1991 mailing# not the 1990 mailing. 2) Because of effort* on the part of Triax to bring this issue into eor.pliance with the franchise in 1991# these materials were reviewed even though they did not represent the actual 1990 mailing. Still absent from these materials, however, is information on the local office of Triax and information on access television opportunities offered by the company. In addition, it should be noted in this section that the subscriber contract and/or materials should contain this .same inforiration. Finally# the subscriber survey sample contained here is not finalised and will not be until the Commission has an oppor tunity to for input. 3) With the agreement by Triax to include the materials noted above# staff recommends this report be accepted. p«g« four COHMUNITY TELEVISION PROJECT REPORTS 1) TrlAX flubiilttsd a r*?view of programs and usacj# of th# studios in th« ssrvice area. 2) What would have been helpful instead Is Information on studio equipment upgrades, formats used in all studios^ plans for expansion of channels or facilit’es, dollars spent on staff for access« revenues received from c'~>mmerlcal use of the facilities, plans for replacement and growth of cossunlty chan- nels and facilities; however, there was no new Inforsation here and therefore no finding. 3) No recossendation; however, tw> things should be noted here: we will need to discuss equipment replacement with Triax this year; and Triax should halt the practice of "selling* their presium services and expanded service on the access channels. OTHER ISSUES CHANNEL 21 ACTIVIATION Pni» (he agreement to approve the roalignment of the access channels last October, Triax was to have activiated Channel 21 for the playback of video programs. Additionally, it was to have provided equipment compatabili<y with other studios for playback in the SVHS format. This w.^s to have been done by January 1 with an extension to January 31. Last Thursday, February 14, Triax installed the video decke (not in the SVHS format), and racked them with the modulator. A switching panel has not arrived, and until it does a sake^shift switching system has been installed. However, an acceptable elgnal on Channel 21 has not been established and we are not able to cablecast proqram.s as yet. Additionally, a meeting scheduled with Triax reps to decide ^ program format for this channel was cancelled last week and the matter has not besn dis~ cussed as yet. Therefore, it is recommended Triax complete the inetsllatlon of equipeent, install SVHS deck.s for playback, establieh an ac ceptable signal on Channsl 21 and discuss a programming format with staff by March 1. 1990 COMPLAINTS RECLiVtO Blf LMCCCmonCCflPUIST TIIU lESP^>ur 1/31/N S. Iriqht for I.OL. Ittterfield Orao Lim Citenaion loToatiqated Ro 4/i7/0C Tot Flaaia Sboreooed Cowt..lMtallatiofi lu 4/11/10 3/11/10 Patty Ploeta EKolaior ProqraMinq Services lo Ho uzim Ik. lay Cahlw Eicelaior Conat., Inattllatica Tea Ho yvn Cnit Uqitato OroBO Eqolpaeat Tea Ho I;l/H/10 Pat Carrottera Shoreoeod liiat.. ProqraMini), Eeeoratioa K k Cuatoaer Service Tea Ho 1r 7/11/10 let lolftrtoa Orooo Service to nee hoee lea 7/U/10 7/20/10 CtltM ioravek Shoreoood Inatallation Tea Ho [ i' 7/30/W Sally OMtreich linaetriata iMtallatiofl Tea 7/30/90 hf-' 0/im Pat Carrottera Stereeeod Seceptlon. Cyatoaer Service Ter Ho r 0/17/10 (laa FrobKf Tonka Bay Billinq Practices leveatiyated lo %nm Sarfield Clark OroM la tea Ho action teq. H/l h f/13/10 lot Ofeerhaiaar OroBO Ratea Ro action Roy. l/a11/17/10 tarry tealaa Oreat'latca lo action Icq. R/a r lO/O/N latte Ehlart Oroao Ratea Ro action Req. 1/1 '10/0/10 lolUa Hartia liaaatriata Um cxtenaic'Pendiny Ro 10/11/N Jo loo Stereoood Outaqe, Cuatoaer Service Pendiny lo110/22/W Jtaa Freytaq bcalaior Outaye, Cuatooi;: Service Pendiny lo 11/1/10 Coer ye OaToit Stereoood CuatoMr Service IM 11/2/10 1 J i 11/1/10 lark Braacal Stereoood Reception ;ea 11/2/10 11/20/M Oarald Scteaiy Victoria Cable Guide Tm 12/7/10 ■ [r 11/20/10 Tea Sepal lediaa Line Eitenaion Tm 12/7/W 12/13/W lra.Sta«t ladereea Stereooed CKtoaer Service Tm 12/17/10 (Hmm Mto tkat teitf tlw aMkM4 of S«pt«fetr 21*30 o«r ptwiw Mchin« rccclvad ovtr 22 call* froa ■iiMtlfiai Urflvldvalf il» titter tei« ap tfttr htarlao tte lenaqe to call Trlaa «lth mvica probleM or tte l«Ct • tHMit iteiettltf tteir OiaplMturt tet did not identify the caller.) . 5 Cable Industry Recommends Customer Service Standards by Mike Cusick I In an attempt to respond to coa>id- enWe ciitidsfn regarding the generally low lerd of customer service, the Cable Television Association (MCTA) adopted a set of industry-wide standards. Since the impiemenution of these standards by any apedlk cable operator is voluntary, many local fniKhisiag authorities may be un aware of their ex^Merwe. As s service to the MACTA meni- beiahip. the recom mended standards as issued by the NCTA on February 14. 1990 are re printed below. These standards shotild be considered only as a guide to local franchising authorities in cMabliahing suitable standards of your own. far your ^lecific system. Many dtica/oommissioiM/sutes have either soeniMwned the NCTA standards and/ or included additional ones. If your operator has not notified you of these standards, k is unlikely that they are curreiKly being met, since such notifi- OtkNi b required by the NCTA before it will issue a certificate of compliarKe. NCTA Standards Each community a$td each cabk sjnttm onr dtfferent and a reasonable JkKlbUtly should bo employed tn ofpfylng them sumdufds; figfdity wiU tomersendco. The NCTA is confident, bamemr, thnt the cable industry as a whole wUt implement these voiuntary stand ards by July 1991, and reoom- mands them/or oueratl operation use hy that data. 1. Office aiul Telephone Availability A. Knowledgeable, qualified comparry represenuuves will be available to respond to customer telephone inquiries Monday through Friday dunng normal business hours. Addiuotully, based on comiminiry needs. caWe systems will staff telephones for suppiemcnial hours on weekdays and/'or weekends B. Under normal operating condi tions, telephone answer time by a customer service repre.scntative, including wait time, and the time required to transfer the call, shall not exceed 30 seconds Tho.se systems which utilize automated arusvering and distributing equip ment will limit the numlwr of routine rings to four or fewer Systems not utilizing automated equipment shall make every effort to answer incoming calls as promptly as the automated systems. r i This starulard shall be met no less than 90 percent ot the time, measured on an annual basis. C Under normal operating condi tions, the customer will receive a busy signal less than 3 per cent of ihe total lime that the cable olTice is open for business. Customer service center and bill payment locatiorts will be open for transacliofM MorKlay through Friday dunng normal business hours Additiorully, based on community tweds. cable systems Will schedule supplemental hours on weekdays arxi/or sveekends during which these centers will be open 2. IruuUatJons, Outages and Service Calla Under normal operating conditions, each of the following four starulards will be met no less than 95 per cent of the time, measured on an annual basis. A. Standard installations will be performed within seven business days afier an order has been placed. ‘Standard ” installations are up to 125 feet from the existing distribution system. B. Excluding those situations beyond the control of the cable operator, the cable operator will respond to service interruptions promptly and in no event later than 24 hours. Other service problems will be re sponded to within 36 hours during the normal work week. continues on bock . . . • j i il; 9P I X- M >€S!RI Standards C The appotnuneni window alterna tives for insullations. service cails. and othCT insuilation acuviues will be; (a) Morning. (b) Afternoon, or (c) All dajr during normal buainem hours. AddUontUf, based on community needs, cable synems wiQ schedule supplemental houia during which appointtnenis can be set O, If, at any lime, an insuller or technician is nmning late, an attempt to contact the customer frill be mark and the * 'pointment fcscheduled as necess>.y at a time srhidt is conve nient for the customer. 3. Communlcatlora, BUb and Beftinda A* The cable company will provide written information in each of the following areas at the time of in- aallation and St any future time upon request: • Prices and service options • Installation and sers it c policies • How to use the cable service B. BJls will be clear. cona<ie ind understandable C Refund checks will be issued promptly, but no later than the earlier of 15 days or the nistf>mer's nest btlling cycle foUowinit the resolution of the request, and the return of the equipment supplied by the cable company if semcc is terminated. <5 !f«d D. Customers will be noufied a minimum of 30 dsys m advance of any rate or channel change, pro vided the change is within the control of tlie cable operator Mike Quick is the Cable Admmistrator for the f^ortb CknimI Suburhan Cable Commission and MACTA Secniary pubUcation of MACTA, the MInnesou Amodailoa of Cable TclrHaioo AdmlnlstratosB. CommtiUmt is published quarMrff and Is matioatharlnf Nolhiaigla sents tha opi nion of MACTA, NATOA, LMC orNLC. For mtembcnhlp InJbrauh Uofi, write toi MACTA vv.. P.O BOX2665B - ^ MlnneapoUa, MN SS426 V-- Editors! Mike Cnaldt r jtnaUet'Wmk Copyright 1990 by iIm Minne sota AssodaUoo of OiMe Television AdabiiitnitMV Vi- Printed on Bccydcd faper mocto TetavWon Admifiislnlen PXXimlMM Mhwiipin^ MW S$4M NON - PROFIT U. t. P09TA0E RAID Pwwft He. ttr ^uocMUon of Munactf a!iiii \ C4»LL mxi of GtVke% M»«ne»uta Cmr% MjwmoiA A&kiculton ol CUrn'. * Afsoi a ’ >n jf Nturjc ^''a!:iiTA anJ R a 7 Count. Lrttgat of LnrmI Ccvc*n»»m »ui League of Minnesota Cities 1991 Legislati\ e Conference Wednesday, April 10,1991 KaUisson Hotel, St. Paul t Agenda 9:30>10:.*9 ajn. Property Tax Uraes, RadlsiOH Hotel ‘Tbc Amaziof Disappeahog Act Local Govr^uneui Aid :o < lues Rep. Paul Ogico Senator Dong J< ll-OO-Nooo f ' nt ^ for CM ON i|>4uil RaOy, CofUoi Roiumda (LMC wiil provide souttie cosc'^ City ofTicials will Dear and respond to legislau\c view puiott curtv Rep. Robeil Vanasek Rep. Terry Dempsey Senator Roger Moe Senator Duane Bcnsco 12.J0>1:45 p.m. Luacbcoa, Radisson H. / (LMC will provide sOuttle buses) Where do cities stand w» jc Carlson adminisiraiioo? W'lll Governor Carlson introduce ai alternative to LGa ? * Governor Ame Carlson 2KM>>3:15 pan. Coacwma Sestioni ^^•**«Oon of Wetlands-! be League supports modifying and incrcasiiig existing goveiwneotal protectioo of wetlands resou»’ce»-does the Legislature agree"* * Senator Chuck Davis Ron Nargang. Miooesou Department of Natural Resources TraasportatkM Issues in Minnesota—Funding and Siructure-FeUen! and Suie * Commissioner John Riley, Deparor'‘nt of Transportation * Senator Keith Langseth * Rep. Henry Kalis J:30>S:00 pan. CInssIfleation Rates-What changes should the stat*- 'nake in propertv tax rates for low. middle, and high-value homes, rental bousing, and commercial-iodustnal pro|icny? What do legtslaion predict will actually happen in light f the slate ’s budget deHcit? • Rep. Alia Welle • Senator David Frederkkson * Sei-^s i emberReichgott Pn sldenUal PHnary/Redistiictlnf —Who will pick up the lab Cot the price of the sidruiia l primary? Will the Legislature have rcdistrictiog boundaries rmisheU by 1992? Secretary of State Joan Andenoo Growe * Rep. liMli SeteMt 7 . X S:15*7U0|Ma. lUccpIiM Ibr City OflWalinad Lcgblaton * Invited to spuak i:LMC 1991 Lc|;islative Conference Wednesday, April 10,1991 Radisson SL Paul Hotel 11 East Kellogg oKd. St Paul, Minnesota 55101 City l^Avae Name Name RegisuaiKM fee: S70.00 advance $80.00 oo-site. Check mclesed to the anxMini of $ Registration (Please print or type) Tide T«de Tide Advance Registration Deadline-April 3,1991 Fee iacMcs coarcreare refistralioa, laacheoa, aad cveateg rtcepdoa witli legislators invited. Mail la Lcagae of Miaanola Cities 183 Uaiversity Aveaae East SL Paul, MN 55101 idisson Hotel St i*aul DWT FORGET- ptyablf lo W,9dmm Homl 9L ^ul Dc MtHI OHGANIZA710N winitnaK iti i AlXtBQCtfrSTO TMiitfOVtOiCMJPMUfTKIKlIVfDPT DATES _JliDLiJlLim Apil3, 1991 •« ae.'tTSi SUlMt •. U . .. t (».; League of Minnesota Cities MAR 1 5 isai REGISTER TODAY for the LEAGUE OF HUOIESOTA CITIES 1991 LEGISLATIVE CONFERENCE TIME IS Kl \MN(. 1 ’ w Nov is ths tins to register for the League of Minnesota Cities 1991 Lsgislativs Conference to be held on April 10 at the St. Paul Rsdlsson Hotel. Other municipal organizations participating in this conference are the Association of Metropolitan Municipalities, Coalition of Greater Minnesota Cities, Minnesota Association of Small Cities, Municipal Legislative Commission, Range Association of Municipalities and Schools, and the Ramsey County League of Local Governments. City officials will be able to hear first-hand from legislators concerning legislation affecting cities in the areas of property taxes and municipal finance, wetland protection, tax classification rates, transportation funding, presidential primary and legislative redistricting. After the opening session, "The Amazing Disappearing Act: Local Government Aid" with Senator Doug Johnson and Representative Paui. Ogren, city officials will be shuttled ^o the capitol rotunda for the LMC capitol rally. At the capitol rally, legislative leaders such as Speaker Vanasek, Senator Roger Moe, Senator Duane Benson, and Representative Terry Dempsey will share their viewpoints concerning city funding. An opportunity for questions from the audience will be provided and are encouraged. Delegates will then shuttle back to the Radisson for lunch. Governor Arne Carlson has been invited to speak and share his perspective on where cities stand with his administration. After lunch, there will be concurrent sessions from 2:00 - 3:15 pm and from 3* J - 5:00 pm. Please s«?e the attached agenda and registration form for further details. To complete the day's activities, from 5:15 - 7:30 pm there will be a reception for city officials and legislators. Although the League has already issued invitations to all legislators, we encourage you to contact your legislators personally and invite them to meet you at the reception. So register today and be a part of the League's 1991 Legislati *e Conference. I: 02/24/91 Mr. Jorin Gerbardscn Fubiic Works Direc'-or City Crano Bo;: 66 Crystal Bay, HN A CiT^'of .\KX’ND ,‘.4 . \ M March 20, 1991 Dear Mayor Peterson; As you know, there has teen seme concern expressed by seme of the cities around Lake Minnetonka that the Long Term Management Plan developed by the Lake Minnetonka Conservation District (LMCD) is very restrictive, particularly as it pertains to the maraframent of Lhe Cities’ shor el diids . I attended a meeting of mayors held Wednesday, March 6, 1991t hosted by the city of Wayzata, at Wayzata city nail. The meeting was initiated to resolve management program issues raised by the eight cities in a resolution dated December 6, 1990. I attended the meeting to express my concern that t'le eight dissenting cities were misinterpreting the purpose of the Long Term Management Plan. I emphasize the word ilLA^i* It is not a document etched in stone; it is not a law or ordinance. It is merely a plan. Hence, the City of Mound, which has spent numerous hours reviewing it, accepted it as a plan. The City of Mound had some questions and concerns with certain items contained within the plan and expressed those to the LMCD in a letter dated June 12, 1990, a copy of which is enclosed. It also had a statement read at the June 6, 1990 public hearing, a 2opy of which is enclosed, expressing its concerns with regard to the plan. Last fall, the council after substantial review, agreed to go forward and sign the agreement to work with the LMCD and the Department of Natural Resources on preparing a model shcrelar.d management ordinance for the Lake Minnetonka area. We did this because we wanted to come up with an ordinance that we. as member cities of LMCD, have developed because Lake Minnetonka is a very unique area. We saw this agreement bringing the cities of the LMCD together in working in a cooperative manner in order to fulfill requirements as established by the Minnesota Department of Natural Resources. In order to pursue attaining cooperation, I would like to invite you to attend a meeting on Wednesday, April 17, 1991 at 7 PM at Mound City Hall. Please invite your council members and any staff people that you feel appropriate to attend. I will be ■ -4 c asking the LMCD staff and LMCr representatives f-c” each of the cities, as well as DNR officials to attend. Please RSVP your attendance to Ms. Linda Strong at Mound City Hall on or before April 12, 1991 . This is an opportunity for all of us to begin working together on a very important program. I hope you agree with me and will attend this meeting. Sincerely, Skip Johnson Mayor of Mound cc: Tom Reese, LMCD Representative John Line Stine, Regional Hydrologist, Mark Koegler, City Planner Gene Strommen, LMCD DNR ‘.1 ft. i' ES:ls ^ V'y-!i^4^4r r CITT OF MOUND PRESENTATION FOR LMCD LAKE MANAGEMENT PLAN PUBLIC HEARING CITT OF MINNETONKA, MINNESOTA JUNE 6, 1990 - 7 PM INTIOOUCTIOH It Is the position of the City of Mound that the LHCD must continue to be the agency for ^he management of the surface use of Lake Minnetonka. The Lake Management Plan that has been developed by Arndorfer and Associates, In cooperation with the LMCD Board of Directors, various committees, staff and other agencies demonstrates a sincere effort in analyzing the problems and issues facing the LMCD and its 14 member cities. This plan is essential to managing the future of Lake Minnetonka and the surrounding communities. Ovar the years, the LMCD has been effective within Its limited authority. The long term plan calls for some changes in its structure that includes giving it the ability to be a stronger taaing authority. The City of Mound believes that if such authority is granted, members should be elected by the people that they are tazing rather than the current system of appointments. SPECIFIC ISSUES 1.The City of Mound applauds the LMCD for its efforts to fight the Eurasian Water Milfoil problem in Lake Minnetonka. This effort is an eiaople of the LMCD'a interest in protecting the environment. The City of Mound encourages the LMCD to continue to take a strong stance on the environment. 2.The City of Mound believes that land use regulations should remain under city control. 3.The City of Mound is against programs to reduce, and ultimately eliminate, grandfathering at municipal and homeowner association docks. It is the position of the City that it has itself A004- Commons Docks which are maintained for the benefit of all residents of the City. 1 m I Th* City of Mound believes that the City of Mound should not Increase access to Lake Minnetonka for non-1 akeshore residents at the expense of lakeshore owners. ^ The C'ty of Mound supports the LMCD in obtaining authority to charge user fees for the use of Lake Minnetonka. The^lV^*of Mound recognizes that Lake Minnetonka is both a asset and one enjoyed by Inoividual lakeshore owners. Th^rllbW of on" Should not and ne«d not b* sacrificed to benefit the other. k.: ^ • r M( )1 ’M) A ' Junt 12, 1990 Dr. David J. Arndorfer Lake Mirnstonka Conservation District a02 C. Lake Street Vayzata, Mi 55391 Dear Dr. Arndorfer: The City Council of the City of Mound, Minnesota, has spent aeveral hours over the last two nonths reviewing the Long Tera Nanaieaent Frograa for Lake Minnetonka that you have prepared In cooperation with the LMCD. Tne City Council began review of the plan basically on a page by page basis, and cane up with a number of questions and/or coMients with regard to the plan. As you know. Mayor Steve Smith represented the City of Mound at the June 6th public hearing at the City of Hlnnetonk*, In which the statement read by Mayor Smith summarized the City of Mound's position on the plan. However, Council wanted me to direct a letter to you Indicating specific questions or comments that they had un the various portions of the plan. Therefore, I will begin by page number within the plan: 1. Page 18, under "Historical Background" Indicates that there la a need for 700 car/traller parking spaces for Lake Minnetonka. Assuming that the Hennepin Parks District goes forward and builds a regional park on Lake Minnetonka, were the spaces created at the park (lOO^) going to be counted within the 70h parking spaces? 2. Praes 29-31, under Items 8-6, 7-6, 6-A and 5-1. The word In "review* is used repeatedly. What does "review ” mean In these contests? How serious are you about these Items? Dr. David J. Arndorfer June 12, 1990 Page 2 3. On page 21, you indicated present practice by one of the cities on the lake. We understand this to be Mound. Is this correct? If so, on page 28, you indicate: "Accordingly, Lake Minnetonka access and use shall be sanaged to reaain open for all citizens of the state, while riparian landowners have certain constitutional and coouaon law rights of access, no other group shall be recognized as having special privileges or other rights of access.* Is It the intent that the City of Mound's Coomons Dock prograo should be open to all citizens of the state of Minnesota? k. Pages 30-31, items 6-2 and 5-4. What do these mean? Is It the intent of the LHCD to eliminate expansion of the City of Mound's municipal dock program? Page 30, item 7-A. What is the ’*ationale behind *mort restrictive f ‘.age-foot rules?" 6. The City of Mound compliments you on items 8-10, 8-11 and 8- 13, on page 30. These are positive statements. 7. Page 30, item 8-9. Is 24 hour presence of the water patrol necessary all year round? 8. Page 30, item 7-8. Please clarify the phrase "following day on weekends and holidays." 9. Pages 30-3^* "To implement such an ordinance, the LMCD shall meet with each Individual minicipality to determine the classif ication of the near shore waters of the lake. It la conceited that the classifications adopted would be that of the city. The known eiception would be the manufacturing distrl<' one city on the lake." Which city is this? Page 32, the statement "future public access points shall utilise remote and shuttles as appropriate." How is this going to be paid for? 11. Page 3S, regarding the regulation of ice houses. The City of Noumd supports the LMCD on this item as it is a great need at the present time. 12. Page 82, item 13# is excellent. 13. Page M, item #4. We compliment you on this item. 10. Mr. David J. Arndorfer June 12, 1990 face 3 14. Page 57, item 115. On page 42, reference la aade to the word *aanpower ” under item II Thla word should be aade gender neutral. There may be other references to nanpower through the report that should be changed. 16. Page 39, last paragraph seeos to be overstating the use of law enforcement agencies for the lake. The Board of Peace Officer Standards and Training licenses peace officers In th^ state of Minnesota. We don't believe that it dictates how many positions there should be In each law enforcement unit. That is usually up to the city where the law enforcement agency 1s located. 17. Page 41. Typographical error on the listing of items. 18. Page 50, 4th paragraph. References the Excelsior Commons. It states that *only the Commons has the capacity to serve a significant regional population." Is this referencing Excelsior Commons? If so. It should be stated as such. Page 51. The statement Is made: "The LNCD has a leglslatively>mandated responsibility for public water- oriented shoreline recreational opportunities on the lake.” Is this true? 21. Page 51. The statement Is aade: "The Lake Minnetonka Conservation District has legislative authority over shoreline use and over shoreKue public lands." Is this true? 22. Page 52. The stateme t Is aade at the top of the page: ■There la also n direct link between public ownership of shorelines and uoatlng patterns. Where large parcels are In public ewnershlPf and where physical features are favorablCt rafting Is an Important activity." We don't understand what this means; could you please clarify? 23. Page 52, Item #3, sub. b. Our understanding Is that this statement allows the LMCD to Lave authority over land use control. We previously stated In our presentation at the June 6th public hearing, that we were against the LHCD hsvlng land use control. ib. Page 55, under Item #8, it states: "The present LNCD policy Is to encourage development of additional Intermediate or regional parks." Tou should be more specific, l.e., Lake Minnetonka Regional Park. 19. Hr. David J. Arndorfer Junt 12, 1990 Pace A Tht above (;ue9tlons and cooments were specific to the report. In relationshi ’) to the presentation made on June 6th, we wanted to re-eaph* it the City of Hound Is against prograas to reduce md ul y ellainate grandfathering at aunlcipal and hoaeowner elation docks. It Is the position of the City that it has A.b ' of City owned lakeshore which provlces dockage for the benefit of all residents ol .he City. Tht City of Hound Is also concerned with the statement under shoreland protection dealing with the thousand foot control of developaent, redevelopment and land uses. This becomes a very serious restriction, particularly as it pertains to Industrial use, l.e., the former Tonka Toys building, currently owned by Balboa of Minnesota. I hope the questions above and coaaents are taken as constructive. Ve would appreciate a response to those questions and any other coaaents that you alght have. Ve look forward to hearing froa you. Sincerely, Edward City Manager ce: Gene Stroaaen Ton leese ES:ls Hm mmETmKA -H / iV-aiaia4,-a.