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Home My WebLink About01-28-1991 Council Packet► AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 28, 1991, 7:00 P.M. (*)Asterisk itans are considered to be routine itenjs to be enacted upon by one notion by the City Council under the Consent Item* on the agenda. Discussion will be held upon request. y.enos regarding each of th<- ..r,enda itens are available in the Public Packet which nay be obtained upon request from the Recorder. COUNCIL MEETING JAN 2 8 1991 CITY OF ORONO ROLL CALL 1. CONSENT AGENDA* 2. 7:00 P.M. Interviews for Council Position APPROVAL OF MINUTES * 3. Regular Meeting of January 14, 1991 PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT ♦♦APPLICANTS** Inunediately after the Council has reviewed your application please sign the three (3) original resolutions at the Recorder's desk. Applicants need not execute resolutions for subdivisions, vacations and denials. * 4. #1614 Jack Rhode, 1690 Shadywood Road - Renewal Variance - Resolution MAYOR/COUNCIL REPORT 5. Council Position - Interviews 6. Park Commission Applications CITY ADMINISTRATOR'S REPORT 7. Street Conversion Ordinance 8. LMCD Comprehensive Plan and Shoreland Regulations 9. Police Chief Selection 10. Facilities Workshop 11. Municipal Board Hearing - Update 12. Option Extension - Highway 12 13. Agent of Record/Additional Vehicle Insurance 1991 14. Administrative & Personnel Policy Updates - Resolution 15. Request for Funding - Senior Community Services - Westonka Senior Center - Long Lake/Orono/Medina Seniors Center * 16. Administrator's Information Dare Program 1991 Newspaper Area Coverage November Receipts and Disbursements Wire Transfers CITY ATTORNEY'S REPORT LICENSES (17*) BILLS (18*) * * * * * AOJ r AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 28, 1991, 7:00 P.M UPCOMING ISSUES AND EVENTS 01/28 - Council Meeting 02/11 - Council Meeting 02/18 -»HDdiday — President's Day 02/19 -'Planning Commission - Tuesday 02/25 - Council Meeting r- ■‘V PUBLIC ATTENDANCE CITY OF ORONO ^ U /I 1 IKt MEETING PLEASE FILL OUT THE INFORT-IATION REQUESTED BELOW FOR OUR CITY RECORDS. NAME (please print)ADDRESS NAi^E OR NUI4BER PRESENT FOR (from agenda) r L COUNCIL MEEnNG MINUTES OF THE REGULAR ORONO COUNCIL MEETING9 o 1001 HELD JANUARY 14, 1991 ^ ® RO..CA.C: CITY OF ORONO The Orono City Council met on the above dace with the following members present: Mayor Barbara Peterson, Councilmembers Diann Goetten, Edward Callahan, and Gabriel Jabbour. The following represented the City Staff: City Administrator Mark Bernhardson, Building and Zoning Administrator Jeanne Mabusth, Public Works Director John Gerhardson, Police Chief Mei Kilbo, City Attorney Thomas Barrett, City Engineer Glenn Cook, City Clerk Dorothy Hallin, and City Recorder Laurie Scheffler. Mayor Peterson called the meeting to order at 7:01 p .m OATH OF OFFICE Dorothy Hallin administered the Cath of Office to Mayor Peterson, Councilmember Goetten, Counciimember Jabbour and Police Officer Timothy Roberts. OPENING COMMENTS-MAYOR PETERSON: Mayor Paterson statad that during the next two years the citizens of Crcno would experience a Council that is not only fair, but opan-..;inded. She said, "On behalf of the Council, .. would like to say that we will all work very hard to better our community. I personally would like to thank the citizens for providing me with the opportunity to serve in this capacity." CONSENT AGENDA* Councilmember Goetten asked to have item the Consent Agenda for discussion. #21 removed from Councilmember Callahan requested that item #4 be removed from the Consent Agenda. #19. Mayor Peterson requested the removal of Consent Agenda item With regard to Consent Agenda item #18, Bernhardson stated that this item should be tabled until January 28, 1991, and could remain on the Consent Agenda for that purpose. It was moved Callahan, seconded by Goetten, to approve the Consent Agenda, with the exception of items #4, #19 and #21, which were removed and discussed in the order appearing on the Agenda. Item #18 was tabled until the January 2B, 1991 Council meeting. Motion, Ayes-4, Nays-0. Motion passed. RECOGNITION - LEE ERGER Mayor Paterson presented Mr. Erger with a Resolution of Appreciation for the 13 years he served on tha Orono Park Commission. .Mr. Erger thanked the City Council for the Resolution. He - 1 - icei ORONO COUNCIL MEETING HELD JANUARY 14, 1991 maT LEE ERGER ^COGNITION CONTINUED l^ated appreciated the cooperation that existed between the City Council and Park Commission, and was hopeful it would continue. He said, "We do have an active and talented Park Commission. There are two things that need the City Council's continued attention. One is that the City desperately needs a sports complex. Any cooperation between the City and School District should be pursued. The second item is the bike trail. I believe that easements should be obtained from new oevelopments c :curring within the City to facilitate completion of the trail. I will miss being a part of the Park Commission, but feel that I have served long enough." APPROVAL OF MINUTES* It was moved by Callahan, seconded by Goetten, to approve the minutes of the* Regular Council Meeting held December 10, 1990. Motion, Ayes-4, Nays-0. Motion passed. It was moved by Callahan, seconded by Goetten, to approve the minutes of the December 13, 1990 Budget Meeting. Motion, Ayes-4. Nays-0. Motion passed. PUBLIC COMMENTS: Phyllis O'Malley, 2740 Kelly Avenue, wished the Council and Mayor well. She hoped that the problems and issues facing the City could be resolved with the citizens best interest in mind. ZONING ADMINISTRATOR'S REPORT: #1334 REBERS CONSTRUCTION-SUGARWOODS PLAT PROPOSED AMENDMENT TO PRD RESOLUTION #2917 Mr. Sid Rebers and Stephen Pflaum were present. CounciImember Callahan had asked that this item be removed from the Consent Agenda. He stated that though the consensus of the Council had previously been given, he regarded this as an improper method of governing the City. He said, "I think the proposed resolution is an example of the Planning Commission having decided to insert itself in a situation it would have been well advised, and was in fact well advised, not to do. I think it is imposing upon the citizens of the City by the manner in which this resolution is being adopted. I also think this is usurping the activities of the City Staff." Councilmember Goetten stated that Council may need to provide some guidelines and revise the established duties of the Planning Commission. Mayor Peterson concurred with Goetten. She stated that she was aware of Councilmember Callahan's position regarding this - 2 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 ZONING FILE #1334-REBERS CONSTRUCTION CONTINUED matter, but felt that the Planning Commission had worked very hard on this PRD. Mayor Peterson asked Mr. Pflaum and Mr. Rebers if they had any questions or comments and they indicated that they had none. It was moved by Goetten, seconded oy Jabbour, to adopt Resolution #2917, amending Resolution =2652. Motion, Ayes-3, Callahan, Nay. Motion passed. #1521 STEVEN LOMBARDOZZI, 115 OLD CRYSTAL BAY ROAD NORTH PRELIMINARY SUBDIVISION RESOLUTION #2918 Mr. Lombardozzi and Mr. Peterson were oresent. Bernhardson presented information frim the City Attorney pertaining to the issue of whether turning the private road into a public road constituted a "taking" by the City. He said, "The City Attorney has determined that Mr. Wear does not have a valid claim of a taking." Mayor Peterson asked the City Attorney whether it will be necessary for the City to reimburse Mr. Woor for the actual cost of constructing Wear Lane North and Wear Circle. Barrett replied, "The issue as to what is taken involves mainly the right of passage. The City is not picking up the road and taking it elsewhere. The road materials that have been placed there will remain. The expense of that road for Mr. 'Wear is essentially the ongoing maintenance, which the City has agreed to accept when it becomes a public road. Historically, the subdivider has had to bear the cost of developing a public road. Mr. Waar is being treated no differently than any other subdividers of property involving a public road. As a r-^gulatory matter, the City of Orono has already passed an ^td: '. t' . stating that the City has the power to allow the public to cross over so called private roads if the City deems it to be necessary. In other words, that is an element of property which is able to be regulated by the City's power." Mayor Peterson asked Barrett whether he had spoken to Mr. Wear or his legal counsel. Barrett replied, "No, I have not. I do have a Jetter from Mr. VJear's counsel that I received sometime ago. The letter makes a claim of a taking, but I have not exchanged drafts or otherwise tried to negotiate with him." Councilmember Jabbour asked when the City had passed the Ordinance stating that the public has the right to cross over private roads. - 3 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 ZONING FILE #1521-LOMBARDOZZI CONTINUED Bernhardson stated that the Ordinance had been passed sometir.e in May or June of 199 • Councilmember Goetten ur^ed the Council to take a comprehensive look at the issue of public/private roads in Orono. Mayor Peterson asked Mr. Lombardczzi if he had any questions or comments pertaining to this matter. Mr. Lombardozzi stated that he was satisfied with the information that had been presented. It was moved by Mayor Peterson, seconded by Callahan, to adopt Resolution #2918, granting preliminary approval of a plat for the property located c.t 115 Old Crystal Bay Road North. Motion, Ayes-4, Na/s-0. Motion passed. MAYOR/COUNCIL REPORT: 1991 APPOINTMENTS RESOLUTION #2919 Mayor Peterson stated that the Acting Mayor appointment would be made separately. She asked Rosemary Schauer, reporter for the "Pioneer" newspaper, if the paper was circulated to ail Orono residents. Ms. Schauer stated that she did not know for certain the extent of coverage within the City. She said, "Distribution is supposed to occur within the entire Orono School District. I would suggest that someone from the City check with our circulation department." Bernhardson stated that he would verify where the paper is being circulated. He said, "I have been told different information on various occasions. The last I checked, I was informed that the 'Pioneer' covers at least the Orono School District and the 'Laker' covers at least the Westonka School District." Ms. Cherokee Use stated that she was aware of certain areas with Maple Plain addresses that were not receiving the paper. Councilmember Goetten stated that anyone that does not receive the paper only needs to call the "Pioneer" office and they will be includeu. Mayor Peterson stated that she wanted to know whether the northeast section of the City was receiving the paper. Bernhardson stated that he would verify that information. - 4 - iiL ORONO COUNCIL MEETING HELD JANUARY 14, 1591 1991 APPOINTMENTS CONTINUED CounciImember Goetten asked for clarification regarding the function of the Development Committee. Bernhardson replied, "Tha Development Committee was established under our Planned Uni: Developmen: Ordinance process. The Development Committee reviews all PUD proposals that are submitted to the City. I will provide you with a copy of the section of the Ordinance pertaining to the duties «f the Committee." Mayor Peterson stated that the City must provide two primary Cable Commission members, as well as an alternate. She said, 'It is preferred that the primary memoers be elected officials." Councilmember Jabbour suggested tabling the appointments to Lake Minnetonka Cable Communications Commission until a Council appointment has been made. Councilmember Callahan asked what the members of ttie LMCCC do. Mayor Peterson replied, "They primarily listen to reports, and monitor customer satisfaction." It was the consensus cf Council that this appointment be delayed until such time as the Council appointment has been made. Councilmember Callahan asked the City Attorney to provide information regarding the term of the LMCD representative and whether the individual cities have the power of recall. Ha said, "I am not suggesting this to interfere with the appointment of JoEllen Hirr. I am merely asking because these questions seem to arise frequently." Councilmember Jabbour stated that he understood the Metropolitan Council's position to be that the individual cities do not have the power to recall their representatives. Mayor Peterson stated that it would be necessary for Council to appoint an alternate representative to West Hennepin Human Services Board. Ms. Use stated that the Chair of that Board is an Orono representative in addition to David Use and L<-iDean McWilliams. Councilmember Callahan confirmed Ms. Ii.se's comments and added that the City had not appointed the person currently serving as Chair. Bernhardson stated that he would look into the matter. - 5 - L ORONO COUNCIL MEETING HELD JANUARY 14, I991 1991 APPOINTMENTS CONTINUED It was moved b/ Mayor Peterson, secon^e^^ b- the apporntT.inc'L for 1991With the exception o: the Lake Minn^’“onka ^ahl^ » Co^ission representarive aad rhe w"e-3:=rnn;;'^/„^ H^^rn "serv^^e^ representative and whether the cities have the power to recall :e-Ld-ro-L^^?s^r-the=°:“:int-^%^ r"S!ch:ia! r‘?a It was moved by Jabbour, seconded bv Mavor Petersnn nominate CounciImember Callahan to serve as Act^na Zllr Tn absence of Mayor Peterson for the vear \ Nays-0. Motion passed. ‘ Motion. Aye-4. COUNCIL POSITION APPLICATIONS personr\"n\«%^\l'l"?n"'fhe""cS:ncir';o^ tablin, this .atter until the danuary 2^ h;»hi moved by Callahan, seconded by Mayor Peterson rn table this matter until the January 28 1991 Motion. Ayes-4. Nays-0. Motion passeV ' ^ Council meeting. Curt Quady asked whether Council was ohlin;^hor? «- appoint a Councilmember from the list presented. i^9^ted to ENGINEER'S REPORT; PAY REQUEST #3, LIFT STATION |8* Pay Request NorthVesIf^MechTnT^^^ Goetten, to approve $1,900.00 for the Lift Station r-« amount of Ayes-4. Nays-0. Motion pa-ssed P-^ect. Motion. PAY REQUEST #3, PUMPHOUSE #.3 approve Pay Re^ul^t^'i 3 ""tTl ^^^onded by Jabbour. to $32 474 80 I Richmar Construction in the amount of - 6 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 CITY ADMINISTRATOR’S REPORT LMCD SHORELAND REGULATIONS Bernhardson stated that since the Dacember 10, 1990 Orono Council meeting, the LMCr held a meeting. He said, "The neetirig was held on December 12, 1990 and the DNR was present to explain the Shoreland Regulations. The City oi Orono did not ha/e a representative present. I believe that Counci1.member Jabbour attended as a private citizen. There was a subsequent meeting of the 'Group of 8' on January 8th to discuss strategy. That was also the day the Metropolitan Council Systam's Committee held their first hearing on the Comprehensive Plan. The Mayors of the City of Wayzata and Spring Park were present at the hearing, in addition to representatives from the City of Excelsior and Orono. Due to other items on the hearing agenda, we were not able to make our presentation until 1:00 p.m. and had to leave the meeting before the LMCD made their comments. We indicated that V •'> were concerned about the direction being taken. We suggested tnat since there is not unanimous agreement among the cities that it may be appropriate for the Metropolitan Council to send the plan back to the L.MCD and allow more time to work out the differences. I don't know if that is the direction that the Met Council will take. We also raisad the point that in our opinion, the LMCD should concentrate on water surface, rather than shoreland regulations. There were some concerns expressed privately by one Metro Council member regarding the LMCD becoming involved in the regulation of shoreland. Mr. Callahan and I have discussed that aspect further in the past few days. In the meantime, the LMCD has been trying to discuss various issues with the Group of 8. The LMCD met with representatives from Spring Park last Thursday and reviewed their shoreland regulations. They determined that few of the Spring Park shoreland regulations would need revising in order to concur with the LMCD's regulations. However, I spoke with the Mayor of Spring of Park and their City does still have concerns about the Comprehensive Plan. Today I received a Memorandum of Understanding that differs from that presented in the Council's information packet this time. The Memorandum is abbreviated and is the same as that they presented to the City of Spring Park. I also spoke wicn Gene Strommen today and he extended the same offer to sit down with representatives from Orono to discuss the shoreland regulations. I told Mr. Strommen I would get back to h’ . with a response to his offer." Mayor Peterson questioned whether it would be beneficial to meet with the LMCD at this point. Councilmember Callahan replied, "It seems that nothing comes of these meetings. However, in order to be polite, we could agree to meet with them." J ORONO COUNCIL MEETING HELD JANUARY 14, 1991 LMCD SHORELAND REGULATIONS CONTINUED CounciLmember Jabbour said, "Evon though we are oie of the eight cities, I believa Orono is approachiig this fr.">m an entirely different aspect. As Mark .’mentioned before. our alliance with the other cities is likely to fall apart because of our differences. Spring Park would probably like to see a more liberal approaoh taken with regard to lake conservation. Orono more censervative and wouxd li«*ie —^ ^ee mo..e reSw..iCwiie regulations. I do not believe it is necessary to have another body of government with levying authority to monitor what we have been doing here for some rime. However, at the same time, it may be necessary to have such an agency monitoring other cities which have not been as conscientious about protecting Lake Minnetonka. Callahan agreed with Jabbour's comments Jabbour said, ” I am also concerned about specific language in the Statutes which require us to obtain approval from the adjacent municipality if we divert from the boiler-plate language. I .vould like to have a legal opinion of that. I .vouid not want the LMCD to become involvad with trying to resolve differences between ourselves and our neighboring cities. Callahan said, 'I agree, we wou d rivit want the LMCD performing that kind of function. In listening to this discussion, I recollected something that was said by the Mayor of Tonka Bay. He stated that all of the lake communities have been trying to do a good job of taking care of the lake. The rules and regulations that each city established for taking care of the lake are embodied in the Comprehensive Plans for each city. Each city was required to submit their Comprehensive Plans to the Met Council for approval. It is quite possible that it will be necessary to amend those Plans in order to adopt what the DNR wants. I believe we should try to get some protection from the Metropolitan Council since they approved all of these Comprehensive Plans. It may also be helpful in addressing the concerns expressed by Councilmember Jabbour." Jabbour said, "It is my understanding that before the LMCD Plan can be adopted it is necessary for Gen Olson and Sneve Smit.h to introduce legislation giving the LMCD the ability to levy against properties. Gan Olson has indicated that she does not support that, but I've not heard Mr. Smith's opinion." Callahan stated that he would be willing to attend a meeting with LMCD representatives if such a meeting is scheduled. Jabbour stated that he too would attend the meeting. Mayor Peterson asked whether JoEllen Hurr would be asked to attend the meeting. - 8 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 LMCD SHORELAND REGULATIONS CONTINUED Callahan stated that is wis h'.s b?lief that she would attend. Mr. Nor.Ti Puurus, who had at one ti.T.e served as Chairman for the LMCD, stated that the D\R and LMCD nave triad over the last three years to get the communities to agree to a plan. He said, "The plan was a consensus. The difficulty is t.hat tne DNR, by legislation, must impose their shoreline regulations. If the cities have no other proposals or alternatives, they will end up with the DNR regulations. The Metropolitan Council has given the authority to impose them, if the cities cannot reath another agreement. That is not a threat, that is a practical reality. The LMCD and DNR tried as best they could, but met v/ith the same arguments regarding develop.ment versus conservation. I believe that the Orono Council is going to be compelled to make some tough choices." Callahan stated that he strongly felt that the LMCD should not beco.me involved in regulating the shoreline. He said, "The aspect of becoming involved in sooreland m inagement is an extension of a very bad pnilosophy in tne LMCD Plan. That seems to be the opinion of a majority of governing oodles and residents around the lakeshore." Jabbour added that because of other bodies of water within the City, that Orono must adopt the DNR Shoreland Management regulations anyway. He said, "It makes no sense for us to adopt the DNR's regulations and then duplicate that by adopting the LMCD Plan for Lake Minnetonka. W.? feel that is repetitious and a waste of our time. If the City finds no philosophical differences between our existing regulations and the DNR's, we can adopt them for the entire City and be done with it." Bernhardson stated that Councilmember Jabbour*s earlier question regarding approval from adjacent cities does require further researcn. He said, "There la a questi^ii as to whethei it is a vote of LMCD from the adjacent municipality t.hat constitutes an acceptablt; substitute for sjch approval. Tiiere is also a question, if we were to proceed separately, whether the DNR's interpretation of all 14 communities constitute adjacent municipalities that are impacted by the variance.." Jabbour said, "I would be willing to know the answers as soon as possible. Is there a diversion between our existing code and that of the DNR’s? Are wo going to be asking for exceptions?" Bernhardson stated that he Mabusth and Michael Gaffron regulations. has been working with Jeanne in reviewing t!ie shoreland - 9 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 LMCD SHORELAND REGULATIONS CONTINUED Jabbour asked if tlie C’ty would have a iifficult tme receiving approval of its shoreland regulations fro~. the PliR. Bernhardson replied, "I do not believe we would have much difficulty." Jabbour suggested that the City of Orono work with the City of Long Lake. He said, "Long Lake has been trying to draft some ordinances restricting jet skis and such on Long Lake." Bernhardson statad that there are provisions in the law pertaining to lake surface use zoning of Long Lake. He said, "We tried to discuss this issue with Long Lake several years ago, but because of other intervening issues, it was not pursued. Tne City of Long Lake will have to independently address shoreland regulations for their community." Jabbour stated that the City of Orono should keep the Citv of Long Lake apprised of what it intends to submit to the DNR. He said, "I'm sure there will be a substantial difference in the way Orono approaches the regulations for Long Lake and how the City of Long Lake looks at it." It was agreed that Bernhardson would contact the appropriate LMCD persons to schedule a meeting to includf; Callahan, Jabbour and JoEllen Hirr. HIGHWAY 12 CORRIDOR STUDY Bernhardson presented information related to the Highway 12 Corridor issue aid asked Council if they wished to schedule a work.shop session. Councilmember Jabbour asked if the three Highway 12 committees would attend the workshop session. Bernhardson stated that the the Technical, Citizen and Policy Committees would be asked to attend. It was the consensus of Council to hold a workshop session to discuss the Highway 12 corridor on January 23, 19 }1 at 7:30 p.m, in the Orono Council Chambers. Councilmember Goetten question*?d whether the Planning Commission would be asked to attend. Mayor Peterson directed Staff to invite the Planning Commission members to the January 23, 1991 and to provide them with a packet of information. She asked Mabusth to place this matter on the agenda for the January 22, 1991 Planning Commission meeting. - 10 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 1991 RECYCLING BID Bernhardson stated that the Citv had received two bids for the 1991 recycling contract. He said, "Staff considers the bid received from Polka Dot to be nost responsive because they bid a fixed rate. The other company bases its rate on the current prices for recycled materials. Tnere is also the issue of possibly paying landfill costs wirh the other company and we nave not had to do so with Polka Dot." Councilmember Goetten asked why the rate had increased so significantly this year. Bernhardson stated that the increase may largely be due to Polka Dot's new program for picking up plastic containers. Mr. Quad'/ stated that he had read information stating that Hennepin County pays up to 80% of the cost of recycling programs and asked if that is true. Gerhardson stated that Hennepin County does pay 8;'% of the program for each city that meets its established goal. He said, "Ho'/ever, that will most definitely be discontinued." It was moved by Goetten, seconded by Jabbour, to award the 1991 curbside recycling contract to Polka Dot Recyclers of Buffa.lo for an annual amount of S40,680.0C. Motion, Ayes*4, Nays-0. Motion passed. 1991 INSURANCE RENEWALS Bernhardson provided Council with information pertaining to the renewal of insurance coverages effective January 1, 1991. It was me ed by Callahan, seconded by Goetten, to award the City of Orono 1991 insurance policies to the League of Minnesota Cities Insurance Trust, United Fire and Casualty, Western National and the St. Paul Companies, effective January 1, 1991, as proposed. Motion, Ayes-1, Nays-9. Motion passed. POLICE CHIEF SELECTION PROCESS Bernhardson provided Council with information regarding the process for selecting a Chief of Police. He said, "The attached chart provides a listing of entities that Council may wish to include in the process. If Council could perhaps complete the worksheet next week, we could put together a request proposal." Mayor Peterson asked Bernhardson what it may cost to enlist the services of an external consultant. Bernhardson replied, "It would cost approximately $15,000 to $18,000 if the City were to engage an outside source to assist with the entire process. However, that amount would obviously be less if the level of involvement is reduced. It may be - 11 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 1991 POLICE CHIEF SELECTION CONTINUED approprists to put to96thsr a program, IncluciinQ various options, and solicit proposals. Council could thsn dccids whicd options to include based on the proposal.” Councilmenber Jabbour asked Bernhardson if he knew of any particular firms which specialize in law enforcement. Bernhardson replied, "I know of only a couple firms locally that provide police chief recruitment services. There may be other firms in the Metropolitan area." Jabbour said, "I feel there are certain issues within the Police Department that need to be addressed. Are we going to address those issues in conjunction with the search for a new Police Chief?” Councilmember Callahan said, ”I would suggest that wo establish what we would like the new Police Chief to do before we do any hiring." Councilmember Goetten asked whether the contracting cities would play any part in hiring a Chief o: Police. Bernhardson stated that it is up to Council to determine the degree of involvement the contract cities would have in the selection process. Councilmember Jabbour asked Bernhardson if there is a specific ti.me period which must be considered for hiring a new Chief. Bernhardson replied, "The Police Department could exist for a period of time with an acting Chief. However, it may be more appropriate to have the process completed and a new Chief hired as quickly as possible. I suggest that mainly because the budget process will begin in June and July. It would be helpful to have the new person on-board to assist with the budget process.” Council accepted the information presented by the City Administrator and took no formal action. SEPTIC INSPECTOR POSITION - EMPLOYMENT* It was movad by Callahan, seconded by Goetten, to hire Steven J. Weckman as the regular full-time manager of the Sewage Treatment Program to commence on Tuesday, January 15, 1991. The starting position is classified as a Level 6, Step 1, at an hourly rate of $11,814. All benefits shall accrue as of the starting date, January 15, 1991. This position will be subject to a one year probation period, through to January 15, 1992, with a salary review in that position scheduled for August 5, 1991. Motion, Ayes-4, Nays-0. Motion passed. - 12 - ll*' ORONO COUNCIL MEETING HELD JANUARY 14, 1991 SEASONAL WEIGHT LIMITS RESOLUTION #2920* It was Tioved b/ Callahan, seconded by Goetten, to adopt Resolution #2920, establishing the 1991 Weight Limits for City streets from M.irch 15, 1991 through May 15, 1991. Motion, Ayes-4, Nays-0. Motion passed. LEE ERGER, PARK COMMISSION MEMBER RESOLUTION OF APPRECIATION RESOLUTION #2916* It was moved by Callahan, seconded by Goetten, to approve Resolution #2916, recognizing Lea Erger's 13 years of service to the Community as a member of the Park Commission. Motion, Ayes-4, Nays-0. Motion passed. WOODHILL COUNTRY CLUB* It was moved by Callahan, seconded by Goetten, to table this item until the January 28, 1991 Council meeting. Motion, Ayes-4, Nays-0. Motion passed. CITY LOGO Mayor Peterson removed this item from the Consent Agenda for the purpose of abstaining from the vote. Councilmember Callahan asked what colors are proposed for the new LOGO. Councilmember Goetten and Mayor Peterson indicated that they preferred black rather than green. It was moved by Callahan, seconded by Goetten, to accept the information regarding the LOGO contest, as well as the winning LOGO. Motion, Ayes-3, Nays-0, Peterson abstained. Motion passed. CERTIFICATE OF ACHIEVEMENT/FINANCIAL REPORTING* It Wwas movad by Callahan, secondtjd by Goetten, to congratulata Tom Kiehn, Finance D.rector, as well as Linda Walters, Charlotte Knutson, and the City Staff as a whole, for the City's excellent financial reporting, and Pannel Kerr Forster, its Auditors, for their invaluable assistance. Motion, Ayes-4, Nays-0. Motion passed. ADMINISTRATIVE AND PERSONNEL RULES - AMENDMENTS Councilmember Goe -.ten removed this item from the Consent Agenda. She noted a discrepancy on Attachment A in the amount of hours for 15 days and 13 days of vacation. Bernhardson stated incorrectly typed. that the hours for .8 days were - 13 - ORONO COUNCIL MEETING HELD JANUARY 14, 1991 It was moV'5d by Goetten, seconded by Mayor Peterson, to amend the Personnel rules to i '.crease th.e maximum vacation carryover to 120 hours and schedule as outlined in Attachment B as corrected. Motion, Ayes-!, Nays-0. Motion carried. 1990 POLICE SUPERVISORS AGREEMENT* It was moved by Callahan, seconded by Goetten, to approve the 1990 Labor Agreement with the Police Supervisors. Motion, Ayes-'!, Nays-0. Motion passed. 1991 SALARY SCHEDULE* It was moved by Callahan, seconded by Goetten, to adopt Attachment A as the 19 91 schedule update to the City's Compensation Program. Motion, Ayes-l, Nays-0. Motion passed. 1991 BOARD OF REVIEW DATE* It was moved by Callahan, seconded by Goetten, to establish Tuesday. April 30, 1991 at 7:00 p.m. as the dace and time for the 1991 B.nard of Review. Motion, Ayes-!, Nays-0. Motion passed. CANINE PROGRAM REVIEW* It was moved by Callahan, seconded by Goetten, to accept the information presented by Chief Kilbo regarding the Canint- Program activity for 1990. Motion, Ayes-!, Nays-0. Motion passed. MONITORING WELL - NAVARRE PARKING LOT* It was moved by Callahan, seconded by Goetten, to approve the placing of a monitoring well or wells in the* Navarre Parking Lot on City property, and to authorize tne City Administrator to sign the agreement between the City of Oror.o and Dani and Associates, contingent upon their reimbursement to the City for the legal fees incurred up to but not exceeding $1,077.40. Motion, Ayes-4, Nays-0. Motion passed. ADMINISTRATOR’S INFORMATION* It was moved by Callahan, seconded by Goetten, to accept the City Administrator's Information regarding: VJell 43 Status, County Rtjad 116, Police Officer-Reserve Duty, Citizen Comment Card, and Goal Setting. Motion. Ayes-4, Nays-0. Motion passed- CITY ATTORNEY’S REPORT: None. LICENSES* It was moved by Callahan, the following license(s): seconded by Goetten, to approve Renewal - Off Sale Non-Intoxicating Malt Liquor for 1991 Renewal •• Off and On Sale Non-Intoxicating Malt Liquor for 1993. - 14 - O'Sullivans Navarra Lanes k ORONO COUNCIL MEETING HELD JANUARY 14, 1991 LICENSES CONTINUED Commercial Kennel The Dog House Boarding Kennels 3505 Wr.yzata Blvd. Residential Kennel Maxwell E. Alvord 960 North Brown Rd. Thomas C. Anderson 3550 North Shore Dr. Brian 4 Cathy Fulmer 3505 W-yzata Blvd. Alben: Hanser 1685 Fox Srreet Frank/Sue Kokesh 4100 Wr.tertown Rd. G. James Spinner 940 North Arm Dt. Motion, Ayes-4, Nays-0. Motion passed. BILLS* It was moved by Callahan, seconded by Goetten, to approve payment of the All Funds Account. Motion, Ayes-4, Na/s-0. Motion passed. ADJOURNMENT It was moved by Goetten, seconded by Jabbour, to adjourn the Regular Council Meeting at 8:30 p.m. Motion, Ayes-4, Nays-0. Motion passed. ATTEST: Barbara A. Peterson, Mayor Dorothy M. Hallin, City Clerk - 15 - . • Mayor Peterson & Orono Council Members Planning Commission Chairman Kelley Orono Planning Commission Members City Administrator Bernhardson \J Fron: Date: Subject Jeanne A. Mabusth, Building & Zoning Administrator January 14, 1991 #1614 Jack F. Rhode, 1690 Shadywood Road - Renewal Variance - Public Hearing ■I COUNCIL M~ JAN 2 8 1991 CliyOFORUiiiu List of Exhibits Exhibit A - Exhibit B - Exhibit C - Exhibit D - Exhibit E - Exhibit F - Application Certificate of Mailing/Property Owners List Complete Packet for Review of Application #1491 Renewal Variance Application Planning Commission Minutes 2/20/90 Council Minutes 3/12/90 Resolution 2769 Approving Renewal Variance of 1990 Review of Current Application - Mr. Rhode has applied for a second renewal variance of the original variance application applied for in 1989 (File #1381). The applicant proposes no change from the original application proposed in 1989. Resolution #2769 \ ill expire March 12, 1991. The applicantion involves the construction of a new residence using the foundation of the previous residence. The existing principal structure is located 55' from the lakeshore. The new principal structure shall be 61' resulting from the removal of grade level cement understructure. The improvement does involve expansion of the building envelope approximately 15' northward within the 75' setback area resulting in 177 s.f. of new principal structure or hardcover and 35 s.f. of upper balcony area. With concurrent removals of existing hardcover, there is an overall reduction within 0-75' setback area of 114 s.f. or 1.9%. Hardcover within the 75-250' setback area is proposed at 24.85% (increased from 2,290 s.f. or 19.7%). For greater detail of the actual proposal, please review Exhibit C, the complete packet prepared for the first renewal variance in 1990. The staff memo lists all required variances to be approved. Exhibit F, Resolution #2769, approving the first renewal variance contains all necessary findings and conditions for approval. Isv rir Zoning File #1614 January 23, 1991 Page 2 of 2 Additional Comments and Planning Commission Recommendation - The Planning Commission unanimously recommended approval of the second renewal variance application fiiiding no changes from the original proposal approved in 1989. The enclosed approval resolution has been drafted citing the same findings and conditions set forth in the earlier reviews. A RBSOLDTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 & 2 FILE NO. 1614 WHEREAS, Jack Rhode (hereinafter "the arj licant" ) is owner 'he Lot 10 and that part of Lot 11 described as ®*erl^ Northwest corner of said Lot 11: thence out. ern said Lot 11; line thereof to the Southwest corner of N°..-h .4 o. ,'=g^ thence South 87 degrees, 27 minutes “^ai^ Lot nthence North along said shore to the North line ot saic oou. x^, thence West along said lot line to ° "the^procerty ") ;Shadywood, Hennepin County, Minnesota (here.nafte- F F and WHEREAS, the applicant^has app^Ued, ^to^the^CU f«^;a^-^ances^to Municipal_ Zoning Code using the existing foundation, construction of a new - * e j recuire approval of a lakeshore setback the proposed “°.y77nd a h^^ variance within the 0-;iA".;";,.... Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This renewal application was reviewed as Zoning File #1614 2. The property is located in the LR-IC Single Family Lakeshore Residential Zoning District requiring a 1/2 acre or 21,780 s.f. The property consists of 17,700 s.f. or .41 acres. 3. The Orono Planning Commission reviewed this renewal application on January 22, 1991, and recommended approval of the requested variances based upon the following findings: A) Major upgrading of the property will result in the following changes to existing substandard conditions: Page 1 of 5 IL. 1)Lakeshore Required Existing Existing Proposed Proposed setback: =* 75' Principal Structure = Accessory Structure = Principal Structure = Accessory Structure 55 ' 10' * 61' s 59' (second level deck extends 2' beyond lakefront of principal residence) Variance: Existing Proposed Existing Proposed Principal Structure Principal Structure Accessory Structure Accessory Structure 20 14 65 16 or 26% or 18.6% or 86% or 21% (second story upper level deck) Hardcover within the 0-75' Setback Area: Allowed = 0 s.f. Existing » 926 s.f. or 15.8% Proposed * 812 s.f. or 13.5% Total Reduction = 2.5% B) The application in\.*olves no need for a hardcover variance within the 75-250' setback area as applicant proposes removal of major portions of existing hardcover within the 75-250' setback area. C) The use of the existing foundation will provide less of an impact on the lakeshore property. D) The original structure was placed on the property prior to current standards for lakeshore development. 4. The City Council has considered this application including the findings and recommendations of the Planning Commission# reports by City staff# comments by the applicant and the effect of the proposed variances on the health# safety and welfare of the community. 5. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions# light# air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicant# but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. Page 2 of 5 CONCLDSIONSr ORDER AND CONDITIONS Based upon one or more of the findings noted above, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to permit the construction of a new residence structure using the existing foundation subject to the following conditions: 1. All hardcover scheduled for removal must be completed prior to the final inspection by the Building staff for the new construction. Please refer to Exhibit A of this resolution for hardcover areas designated for removal. 2. Applicant to provide a Highway Department permit for the relocated curb cut to the site. 3. Applicant or applicant's architect shall provide the Building staff with the engineering data or findings that confirm the existing foundation can sustain the proposed 2-story structure at the time of application for a building permit. Applicant is hereby advised that, if for any reason unknown at this time, the existing foundation cannot be used, variance application #1614 shall be scheduled for further consideration before both the Planning Commission and the Council. 4. Authorities granted by this resolution run with the property not with the applicant, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this resolution will expire on that date (January 28, 1991). 5. Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate nay authority granted herein, and shall be punishable as a misdemeanor. 6. The undersigned applicant has read, understood and hereby agrees to the terms of this resolution and on behalf of himself, his heirs, successors an assigns, hereby agrees to the recording of this resolution in the chain of title of the property. Page 3 of 5 r 1991. Adopted by the Orono City Council on this 28thday of January, ATTEST: Dorothy M. Hallin, City Clerk Barbara A. Peterson, Mayor STATE OF MINNESOTA ) )ss. COUNTY OP HENNEPIN ) The foregoing instrument was acknowledged before me on this 28th day of January, 1991, by Barbara A. Peterson, & Dorothy M. Hallin, Mayor S City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 5 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _—- - - - - - - -• before me a Notary Public within and for said county, personally knwn ^t^o^ me to be the person(s) described in and whc executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. day of 199 NOTARY PUBLIC MY COMMISSION EXPIR* 3 STATE 0F MINNESOTA ) ) ss. COUNTY OP HENNEPIN ) On this _________ aay -- - --'- - - - , Notary Public within and for said County, personally ap^^«re^ me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. day of 199 before me a NOTARY PUBLIC MY COMMISSION EXPIRES Page 5 of 5 ir CITY OP ORONO - VARIANCE APPLICATION Initial Application Fee $175,00 ($50.00 per each additional variance) Renewal Variance Fee $100.00 (no change from original application) After-the-Fact Fees (Double application U .1 // .PI• % n • i ^ • * *» ee)_ - w V vv . 7 property location /i> 90 S/MiifVa/cciPSite Address Property Identification Number (P.I.D.) ^ ^ Attach legal description to application if not included on required survey. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ -t. .V V' » w / V «w a <rv • I t} m *•* % . . ^WW . m ■ — »-■ APPLICANT Name Phone (home) -^'7/— / O' Phone (work) SS^" OS'O / (~0^iCiA/o) Address ^^ citVIZip./ ONNER (if different than applicant)Phone (home) Name Phone vork) Address:City:Zip: Date Property Acquired / ^Cp 7 (month/year) I (do) (fdo noO) also own the adjacent parcels of land. present OSE OF PROPERTC / ^ ^ Present Zoning District ~- - - - - - - - --- - Present Use of Property (:^esidentijp Other (specify) DESCRIPTION OF RBQOEST Estimated Construction Cost $ Describe request in detail; --------------- VARIANCES REQOIRED Lot Area Setback Variances ( Lot Width Front Hardcover Side Rear) Other t •: A “”®DeLribe undue hardship or practiiri difficulty "resulting trom strict enforcement of zoning regulations; Code Requirements; required submittals 1, Completed Application Form owners within 150' (you must obtaincertified Property Owners List of owners within it y this list from Hennepin County Department of Finance A 348-3271). „ n.-l Plat Map (obtained with °''"® licensed surveyor) to include S:r7c^o*r\\l°/ui=r irfeg^ir^^d %^roe!de one (1, Lpy 3V'xll« for To^rgrapM:" survey (existing and proposed elo'.ations, if any changes in existing grade are proposed (provide one copy 81, xll ). S)cetches or plans of floor s elevation views (provide ^ j AS an adCendL to this application, please attach a separate lis. of 4w4tor—felon has not been included. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2. 3. 4. 5. 6. 7. requested by Zoning Administrator, agr^^ consultant expenses !i“rr”,^\rr7v?ew o^ this^pplication, and certifies that th, information supplied is true and correct to the best of his/her knowledge. Applicant's Signature Date /90 SffwnVrTJ^y aOcowledges and agrees to this appli=at^ aTd °Corc/rm?mb\^rs ‘’yr /urposes of investiga- tion and verification of^this request. ^•7 >e Date _ _ _Owner's Signature - -^_ _ _ _ _ _ _ _ _ _ _ ___ZT,_17_ _ __ _•_ __ _ _ _ _ _ ;;;ii7.;;'ii7erhVvV^vrVu ‘i;ir^^^^^^^^ th« city °‘“«a« ///“ne^Td ”* tJ* Planning Commission Meeting. '’la""i"8 .cheduled and Co^cil. applicant is lilltSoriz:! \\Vnt aVefd'Tn'*^^^^^^^^^ a^d*to® ad^rse^lhT^rIdin, s Zoning Office of this change prior to the meeting. & CERTIFICATE OP MAILING STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) ss. ) CITY OF ORONO ) I, Linda Vee, of the City of Orono, Hennepin County, Minnesota, do hereby certify that a Notice of Public Hearing concerning the matter of #1614, was mailed to the attached list of property owners. In Witness Whereof, I have hereunto set my hand and seal this 2nd day of January, 1991. X Linda Vee RUN DATE 11/10/66BATCH 002PROP ADDR OUNER MANE TAXPAYER HAhE/ADDR 38 17-117-23 21 000^01675 SHADYMOOO RO RICHARD 0 MORUH I UlhE RICHARD IIORUH 1675 SMADYUOOD ROAD HAYZATA KH 55391 PROP ADDR OUMER NAME TAXPAYER NAME/AOOR 36 17-117-23 21 0015 01670 SHADYUOOD RO THOMAS R SARENPA ETAL THOMAS R SARENPA 1670 SHADYUOOD ROAD UAYZATA MM 55391 PROP ADDR OUMER NAME TAXPAYER NAME/ADDR 38 17-117-23 21 0016 01710 SHADYUOOD RO HARRY L MEYER ETAL DALE C PALM 1710 SHADYUOOD RD UAYZATA MN 55391 HtmiEPiM coinur tpoperty imformatioji systemPROPERTY OUMERS LIST38 17-117-23 21 000501719 FACERME3S POINT LAUREEM E DARLING lAUREEN E DARLING 1719 TACERNESS FOINI RO ORONO MM 55391 36 17-117-23 21 0016 01680 SMAOYNOOD RO JOHN G DOIEMAN ETAL JOHN G OOLENAN 1600 SHAOYIIOCD ROAD UAYZATA MN 55391 30 17-117-23 21 0019 01720 SHAOYUOOD RD U A J KEEME MIILIAM II A JANICE M KEENE 1720 SHADYUOOD RD ORONO MN 55391 REPORT NO. PI635601 PAGE 936 17-117-23 21 OOK#01650 SHAOYUOOD PD K H R0E10F5 ETAL K H ROElorS 1650 SIUDtUOOD PD UAYZATA MM 55391 38 17-117-23 21 0017 01690 SHAOYUOOD RO JACK F RHODE JACK F RHODE 3155 nORTH SHORE DR UAYZATA MN 55391 TOTAL BATCH 002 00006 i I CERTIFY THAT THE FACTS REPRESEINEO ARE AN ACCURATE AND TRUE RErRESEIITATlON OF IIITORHAT ION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HtiniEPIN COUNI Y OCl’AimiENT OF PROPEPTY TAXATION, TO THE BEST OF NY KNONllOGE AMI) OELIEF. . , /I / ii\tDATE fKTO UT5> e\/ l«ew «. ■■ • k^Aiiirf ^^-- 5 TO; Mayor Grabek and Council Planning Commission Chairman Kelley Planning Commission Members City Administrator Bernhardson FROM: Jeanne Mabusth, Building & Zoning Administrator DATE: February 12, 1990 SOBJ: #1491 Jack F. Rhode, 1690 Shadywood Road Renewal Variances - Public Hearing List of Exhibits Exhibit A - Exhibit B - Exhibit C - Exhibit D - Exhibit E - Exhibit F - Exhibit G - Exhibit H - Exhibit I - Exhibit J - Exhibit K - Exhibit L - Exhibit M - Exhibit N - Exhibit 0 - Application Plat Map Property Owners List Applicant's Addendum Existing Hardcover Inventory Proposed Hardcover Inventory Elevations Floor Plan Staff's Sketch Designating New Construction within 0-75' Setback Area Planning Commission Minutes of :'./21/89 Council Minutes of 3/13/89 Site Plan-Proposed Hardcover and Removals Average Lakeshore Setback Line Existing Survey Resolution #2593 Review of Current Application - Mr. Rhode has applied for renewal variances of the original variance application applied for in 1989 (File #1381).^ The applicant proposes no changes from the original submittal. Resolution #2593 will expire on March 13, 1990. The application involves the following variances: Total Area: Plat Width: Required = 21,780 s.f. Existing = 17,700 s.f. or .41 acres Required Lakeshore Building Line 100' 82.9’ or 82% 80’ or 80% Section 10.22, Subdivision 1 - Lakeshore Setback (Required for New Construction and Intensification of within Defined Lakeshore Protected Area): Variance Structure Existing Principal Proposed Principal Existing Accessory Proposed Accessory Required Structure Structure Structure Structure 75' 55’ 61' 10’ 59’ r Memo -Zoning File #1491-Rhode February 12, 1990 Page 2 of 2 (Second level deck extends 2' beyond lake front of proposed principal residence, steps at lower level extend 14" beyond front line of house). Variance: Principal Structure = 14' or 18.6% Accessory Structure =16' or 21% Section 10.22 Subdivision 2 - Hardcover Variance Required within 0-75' Protected Area for New Construction. Review of hardcover within 0-75' setback area; Area =6,100 s.f. Allowed =0 s.f. Existing =926 s.f. or 15.8% Proposed =812 s.f. or 13.3%* hardcover =114 s.f. or 1.9% Removal of 326 s.f. (Review Exhibits E, F, I, and L) ♦New Construction within 0-75' setback area = 177 s.f. of new principal structure and 35 s.f. of upper balcony. Review of hardcover within 75-250' setback area: Area = 11,600 s.f. Allowed = 2,900 s.f. or 25% Existing = 2,290 s.f. or 19.7% Proposed = 2,083 s.f. or 24.85% Increase of Hardcover = 593 s.f. or 5.1% In light of recent Council reviews dealing with new construction or expansion within the 0-75' setback area, staff would ask that you refer specifically to Exhibit I. There will be approximately a total of 812 s.f. of structure within the 0-75' setback area. Of that, 212 s.f., or 3.4% will be new structure (177 s.f. of structure on the lower level and 35 s.f. for upper level balcony. Also, there is an overall reduction in hardcover within the 0-75' setback area of 114 s.f. or 1.9%). The Findings and Conditions of the original approval are set forth in Resolution #2593, Exhibit 0. Zoning File #1491 March 1, 1990 Page 3 Planning Coninission Reconiinendation The Planring Commission voted unanimously to approve the renew.^1 variances application of Jack Rhode, based on the findings set forth in the City's original approval of application *1381. The enclosed approval resolution has been drafted for Council's review and action. •A\if A^» L'l CITY OP ORONO - VARIANCE APPLICATION ;» • Initial Application Fee $175.00 t$50.00 per each additional variaii Renewal Variance Fee $100.00 * (no change from original application) After-the-Fact Fees (Double application fee) PROPERTY LOCATION Site Address _ ___ _ _ _ _ _ Property Idc^ntification Number (P.I.D.) ^^^ V/WVV .’if rru VA iJLjl frV*' Mi/i/m a uhELt^ n. i i/V » i/v ocrvirjT^ ruAiik' vnn «\4»W4^4 MinjtM t Ul/ 4^:-f'Tvi -.Vif z/^1 ffAUIA^l/ UV'Vl MVl V a / fa. %/.* /V Attach legal description to application if not incl required survey. APPLICANT N2une Phone (home) ^"P/ ~ phone f work 1(hcnC£fAfO) OWNER (if different than applicant) Name _ _ __ _ _ _ _ _ _ _ Phone (home) Phone (wor)c) Address;City:Zxp: Date Property Acquired /"96) 7 (month/year) I (do) (^0^0^ also own the adjacent parcels of land. PRESENT USE OP PROPERTY Present Zoning District ~ - - - - - - - - - - -- - - - Present Use of Property __ _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _ _^^Residentia^ Other (specify) i./ DESCRIPTION OP REQUEST Estimated Construction Cost $ Describe request in detail; - - - - - - - --- - - - VARIANCES REQUIRED Lot Area Lot Width Hardcover Setbaclc Variances (Front Side Rear) Other wik HARDSHIP Describe undue hardship or practical difficulty resulting from strict enforcement of zoning regulations; _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ _ _ _ DESCRIPTION OF ONDSOAL PROPERTY CONDITIONS Describe unusual property conditions preventing compliance with Zoning Code Requirements:_ _ _ _ _ _ _ _ _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ REQUIRED SUBMITTALS 1. Completed Application Form Certified Property Owners List of owners within 150' (you must obtain this list from Hennepin County Department of Finance A-603 Govt Center 348-3271). Plat Map (obtained with property owners list). Certificate of survey (signed by a licensed surveyor) to include hardcover calculations as required. Topographic survey (existing and proposed elevations) if any changes in existing grade are proposed. Sketches or plans of floor and elevation views. As an addendum to this application, please attach a separate list of any other persons you wish notified of this applIcation. 8. Additional items as may be requested by City staff. 2. 3. 4. 5. 6. 7. YOU ARE REQUIRED TO SUPPLY 30 COPIES OP LAitGE DOCUMENTS OR A ffORKING COPY (11'* X 17* OR SMALLER) FOR ALL DOCUMENTS SUBMITTED. The Applicant and Property Owner must sign this application. Please remember that your variemce application is not complete if the above tnVornaibion has not been included. Certification by Clerical Department that Variance Application is complete. Initialed by Clerical Staff _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _ _ Date_ _ _ _ _ _ _ _ _ __ APPLICANT’S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Zoning Administrator, agrees to pay additional fees (staff time r"t covered by original fee payment) and/or consultant expenses incuried in review of this application, and certifies that the information supplied is true and correct to the best of his/her knowledge. Applicant's Signature /9 Date ONNERS SIGNATURE The owner hereby ackowledges and agrees to this application and further authorizes reasonable entry onto the property by City staff, consultants, agents. Commission members, and Council members for purposes of investiga tion and verification of this request. Owner's Signature Date Applicant must have all submittals into the City offices 25 days before the Planning Commission Meeting. Planning Commission Meetings are held on the third Monday of each month. Applicants must be present at all scheduled review meetings of the Planning Commission and Council. If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend in your place and to advise the Building & Zoning Office of this change prior to the meeting. r i\h^ OR 113^^ ir I « ««A {^Vi il'i. nice)('^) 5T4S il f f * ••• ■ ' , ’. ?! (?<i MAPLE6ATE - ■• r T .«__ Oy. •>* ••.* V l^^:• ■<». _ “•?•:*•:' -^e ■ j: * INLEfT ? ft * ’:.W l-i) tf Ni V.**' 5 • J^2aoa) •• •»<? ^ V ■— ..tfX* 1 -r L-Cl^X 13 ^Jj f:14 f|oeV«> A: \\ .#yav a y"VO % 44 • "'W)I9 C^-\\ _i^.: \s\--------V I4ti § iillggj nu W)E CERTIFICATE OF MAILING STATE OF MINNESOTA COUNTY OF HENNEPIN CITY ORONO ) ) ) ss. ) ) I, Jamie Bosma, of the City of Orono, Hennepin County, Minnesota, do hereby certify that a Notice of Public Hearing concerning the matter of *1491, was mailed to the attached list of property owners . In Witness Whereof, T have hereunto set my 'and and seal this 31st day of January, 1990. Jamie ^o^ma r if; RUN DATE 11/10/06 BATCH 002 PROP ADDR OITHLR HAttE TAXPAYER MAflE/ADOR PROP ADDR OUllER MAtlE TAXPAYER NAME/ADOR PROP AODR OUflER NAME TAXPAYER NAME/ADOR t;- — 3e 17-I17-C5 .’1 000'» 01675 SIIAOtnoOO «>o Ricii/ino 0 linPlJii ft uirt RICI’ARD IIORUM 16 75 SMADYIIOOt) ROAO MAYZAIA fni 55391 38 17-117-25 21 0015 01670 SHAOrHOOD PO THOMAS R SAPCMPA ETAL THOMAS R SAHEMf’A 1670 SHAOYMOCO POAO MAYZATA inl 55391 30 17-117-23 21 0010 01710 SHAUYMOOO RU HARRY L MEYER ETAL OAie C PALM 1710 SHAOYIIOOD RD MAYZAIA MM 55391 HEMMEPIM rOllMTY PPOPEPTY IMEOPMATIOM SYSTEM PPOPEPIY OMMCRS LIST 38 17-117-23 21 0005 01719 EAGEPMESS POIME RO LAMREEM E OARLIMG lAURETM E riARLlMG 1719 EAGEPMESS POIME RO OROMO MM 55391 30 17-117-25 21 0016 01600 5HAOIWOOO RD JOHM G DOIEMAH ETAL JO'.IM G OOI EMAM 1600 S'.IAOTMOOO ROAO MAYZAIA MM 55391 30 17-117-23 21 0019 01720 SHADYMOOn RO M ft J KECME MILLIAM H ft JAMir.E M KECME 1720 •.HADYMCOD RD OROUO MM 55391 REPORT HO. P1635601 PAGE <• 3<T 17-117-23 21 0016 01650 SMAOYWOOO PD K M POEIOrS ETAL K M POELOTS 1650 SIIAtlYMOOO RO MAYZATA MM 55391 30 17-117-23 21 0017 01690 SHADTMOOD RD JACK r RHODE JACK E RHODE 3155 MORIH SHORE OR MAYZATA MM 55391 TOTAL DATCM 002 00000 JJ-it I CEP nrY THAT THE TACTS REPRESEMTED APE AM ACCURATE AMO TRUE PEPRE'-TMIAf lOM OP IMIOPMAIIOM AS IT APPEARS THIS DATE DM THE RECORDS or Mir Mi.initPiM coumiy oeparimemt or property taxatiom, to the oest or m KMOHUDGE AMO CEllEE. DATE 'll 14^0,;'h\ f/H 1 1 fr -1 \ -5, ! •v I y D-, O' C30 /- ''y/^/u.^ii^y^^ y-yls'^czy:' y' '^s^.^y-'.-/u ■ --------------------------------------------------------- O, ^_ —-------£^. c::c^d-cZ —---------_ - tc ft y lUyCy{j^ /^ ^ 7^-<” yy' ../,■ .-j .S y 'o<^ <U4^ c^yiuZ/yy. c^jiy^jydy'.yyyy< dl:±rIT i-)i r ) ^ ] ■ '^ 1 6- % k HARBCOVEa CALCULATION HORKSHEE SETBACK tOME; (circle ONE) 0-73' i 73-230',/ 23u- Ekisting Hasccover in Zone ~ n / E.’at 10/ Dec :< F.Landscape AREAS UNDER UWN PLASTIC SHEETING X CA/AC.C, - So, Ci G. Other A. House :^o X o LENGTH width f X «• < •S S'. 2 X /^Oa /7^S7Z)CJ^7.^-X ?. cT /, .Tc ^/t/y7Cy X 3. Garage ^ 0^ >✓, ^ 9 X c. Driveway a< / , ^X 33.0 sr CT ^ A., - / # -w X D. Sidewalk <o. C X /^.c •A*7;: ^ • O X /7r S. r • • c s ^^ I r I - S . r . S.r. ^ 5. r s.r. j • r • S.F. S.F. S.F. S.F. S.F. S.F./€-^ S.F. Total Hardcover in Zone S.F. Total Property Area in Zone S.F. S // X 100 * /9. *7 % O X I'URO GCWf CftLCULf^TlQMb SctB a LK w Xo M C_1£r “i-s- ft Pft.0P0sE.Ci Uure,C)C.0.\/ai2_fUTVjRt Woybe ttoo&e 6l^RAG^fe. ^JlbCVS/AUSv. t)ft\'JE\i<fty p? ?4 PI Ib.^' y S6-(o = <1Sl.O 1.0 ■7.0 - Ml.o PI P0 n PlO p'.\ u I^N06 cAPL i^i^dA. um DLi^cimkj l^y PLl\4»ri^ 6h £E.TIM^ 0.^.1 X %5,0 ^ S'l^. 3.0 ^5.0 ^ >/5,o \<\A "^6 O i SIO.O I o.a s 10.0 8.0 'L = 576 ^iowP TdTAL UAJ5*.DCC\;iLTV U1 '^OKlt.2863>K T0TA.L '^M9tk'\y \Ki l.C?MS \ 1 ioOO hd FT 5 ises ^Tt -;-T¥l 11 Ip 00 it Pi - ?ROPti.Ty KftEA \u iOVit TKKEW TROU ^\)RUV ©6 COfFlM diROViBCft<J< Q) I'-' %■ % I:I •1: I 4-' • * \P-^ }'•■■ ■'■' '■’ m'' m- >r’r . .r-^ • • »f * .# • • ^ .*1 ‘Vit”- • « « I *I • I I p~ » ‘ • . .1 f? — r- 1 4 X -■■‘;= yf/' ^ a' ' . •»- — »% , • • .^4- I • I • > I • » * •'. </■ r ' f.li •“ ir* 1 ■ m ■'-. N ij'> * •' f- 4- \ #• > i* • I— -Irl'- 1 * P I il iiiiii»i * liL •w ^ OjjTU E',^E.V/\T ' qk] Uaesf, f : > 1 «vr*« » * * * ♦«■»%* • « -k**\ lb :« • • . • ‘ /^ '^v'; tSSi^ ' >|jS la. P d %' !-Ef*» U) pf,,I"-' ■0:: W: m M:' '?r) i'--- ■I: » A^' \ WS^r*t LLtYr-\ ' ‘ J 'v, N/ on.^ / ^ / c-e- *• • d U- ■n Q) i - ■ : P--: rr- *:• L II i--'5>= :v^ r. ikkti:Sj. —?r?r? >- jrj. :r; V 17^•y(ivs y Sii ff ’i rl ■i - • i • ■ '*T«^. • / - > -•' '.€»'» v.fcAv.iar*>^«v^V/l VV<alllfr1>ijhiT ii>-™ -!T^ tH (X) CO g| § *« X] t/ Ki ^5 ^ • 1 - -1 I fl I 1 /rI * » » • %. i ^ *•‘:k ^ -----T-. iT Vf /nr* ^ J —i—V-rr- —»rdvc CumiKlAr m«i*> ------- Rcv^e , U«rn»>I^^T6iUpu!i ^o\^Rtu*jfe* ., l^nM-lufk fi9VriOMlOllVlMl> II •>C E»«vV(b ' k. IfXmriBS OF THB PLAHHIHG COMMISSIOM MKBTIIIG FBBRUART 21, 1989 “"“^iS^espect’tTK^ll^^^erns about th« closenas* of the oialn reason he purchaseu the house. The Planning Commission, as a whole, concurred with Kelley's „<»W. .h.t the addition would encroach too closely to the to west. Planning Commissioner Brown JeitMated'^hi? belief that there were other alternatives. There were no conunents from the public regarding and t“%lic hearing was closed (Planning Commissioner Bellows departed at this time). It was moved by Chairman Kelley, seconded by CommiMioner Cohen, to deny the '^^.^^tiotlon pissed,for #1379, Curtis ostrom. Motion, Ayes=5, Nays-0, Motion passeo. #1379 NATZAm COOHTRT CLUB 200 NATZAXA BLVD. COBDITIOHAL OSB PERMIT « -o „ « ’^?hf!Ifma;irorPubIic«io^a;d certificate of Mailing were duly noted. The applicant was present for this matter It was moved by Planning Commissioner Cohen, PlanninrcoSSissioAer Banson, to recommend «PP/07/l °* Wli«?ioS” Motion, Ay.s-5, Nays-0, Motion passed. JACK DBODB /iCPO SaWXNOOO ROM) !!!?^.?^^Jlt%rPubU«t!ol-a;d certificate of Mailing were duly noted. The applicant was present for this matter, loning Administrator Mabu.ch »tated that tl;i» -i iTrh??-S%"- tin: stroctur. -ill ^ «1 5,. ,lVm the lakeshore. the2-foot wide, decs, w ix o« ** n.75# area will be 3%.overall reduction o£ Hardcover in the 0 75 are .truc?ulVllll5%“lUlVd‘'“S;lu«rr^Vl 'i,. ■k IOIIOTBS of tHB PLMimW COMHISSIOH HBBTISe FBBROART 21, 1989 SOHiaC FIU8 »1381-BMDB “’”^'^u„dation. Sh« recomaanded that this"tpp tli^ tha“^pTrO “ 1 i>® cOTdmoned’ipon the"existing foundation being used. _ p ^Via PlanninQ Conunission was tlia» The general house not extending as close they were in favor of the P‘°P° house They were also in favor to the lakeehore as the 0-75^ setback area from of the reduction in would be right on the average ilh*.\h"o%.“.--bacrii"n^‘', rn^d^«-i"“ h7ve^ an attached garage. The detached garage will be removed. It -as moved by Planning =o7i»^^re"n/%"=%%"ovir°o"/%^ Planning Commissioner Cone.. o setback variance re<juired for application 9?anting the lakesh .jte setback shall new construction on the existi g upper story deck be allo«ed at 59' ao^accomodate tn ^ the main part of the extending into the \a.^®* j°^*g?£tion, aooroval is recommended for house shall be at “'• s.f., within the 0-75- *2?b.^^'«r.!^^t"r addftion;i’hardcover allowed in that area. Motion, Ayes-5, Hays-0, .'totien passed. ROAD#1382 JODI 755 TOmU duly notade .'.".“p"."'.'.'.- p T;:"; bahalf. Assistant ^ gjfon'thit ^hete^'h^^^ revWion t2^thla*prS5oMl.*'*'^There will be i^iV*i*ng^rt«Sgrihed!” Mr! S:”; \\"s%rxpV.iV^“a'?;S:%\:^e";«ou\^l^ be an? additional tarraca araa as originally proposed. Chairman “/*“/j-*o^er*to''".«u^^^^^^^ s.“^cK%a%"iance. Gaffron agreed. ------------------------------------------------ Planning * Ga'ffron explained that thethe average lakeehore setback. Gaftro p „^t be house to the •PP”‘l";!:i’o„iy camp buildings. Mr. S*ui;? «".;tlone ‘d" th"e"f«; " 1^.%%* Jra’n* e‘x"?s“« S;;jrr"e't*a”fn% ^frSb'iSS -*5:i*d"»in"iSiie the Visual impact of the addition from the lake. MTHTTTFS OF RB60UUR OROHO COUNCIL HEBTIH6 MARCH 13» 1989 N "T^ .irr f __ ^#1381 JACK RHODE / 1890 SHAOtWOOD ROAD 7ARXASCBS RBSOLOnOH #2593 ir. Rhode was present for this matter Acting City Administrator Gerhardson explained that Mr. Rhode was requesting hardcover and lakeshore setback variances for total reconstruction of a residence using the existing foundation. The reconstruction will result in a reduction of hardcover within the 0-75’ setback zone, however, approval is jj®quixad because of the new construction* There were no questions or comments on behalf of Mr. Rhode or the Council. It was moved by CounciImember Goetten, seconded by Councilmember Peterson, to adopt Resolution #259 3, approving t.he l^](0shore setback and hardcover variances. Motion, Ayes = 4, Nays-0, Notion passed. #1382 JOHN ROGERS 755 TONKAWA ROAD VARIANCESMr. Rogers was present, as was his Landscape Architect, Mark Lumry. As it was explained by Acting City Administrator Gerhardson, the applicant was seeking hardcover and lakeshore setback variances to allow the conversion of a patio into structural hardcover. This conversion would provide a connection between the existing house and the existing guesthouse. The Planning Conunission, at their February 21, 1989 meeting, approved this application on a 3 to 2 vote. Mr. Lumry informed the Council that he had reviewed the various drainage plans suggested by the City Engineer. Assistant Planning and Zoning Administrator Gaffron provided the specific details involved with the drainage plans. The question is whether to allow a drainage pipe to be water from the 75-250* zone and discharge it 40* from the lake on a steep slope. Other options would be to end the pipe prior to the slope so that discharge would occur on a flat route the pipe across the property so it will discharge behi»' the 75* line. Mr. Lumry explained that the current drainage pattern brings water down across an existing patio and is then funneled * atairway in the 0—75* zone. The runoff is currently discharged in the same area it would be if the pipe brought it to the slope. Arteka's Civil Engineer calculated that there would be .25 cubic feet of water per second running through the pipe in the event of the 100-year storm. Councilmember Goetten questioned the hardship involved with L'-;' ^ V * »• J •i * ‘ 1 » 1 * 1. , 1 ■ f • • Ji! <• \ . ft 1 * J . ■ • l;'-- ^ 1* • ‘ 1 . ’ .! ' •( • 5521157 O City of ORONO if i, Cl r'r RESOLUTION OF THE CITY COUNCIL OF NO. 2593 TUANS??.?. SN7SRE0 GRONCt OF PRCKnT';' - AX » P'L>SLtCRCCCfllS 4 m A RBSOLOnON GRAMTIMG VARIAHCFS TO NOinCIPAI. ZONING CODft / SECTION 10.22, SUBDIVISIONS 1*2 PILE NO. 1381 WHEREAS, Jack Rhode (hereinafter "the acclicant") is owner of the croc*rty located at 1690 Shadywood Road within the City of Orcno (herei-***^tar "City") and legally described as follows: u. r thence West along said lot line to the point of beginning, in Shadywood, Hennepin County, Minnesota (hereinafter the property ); and WHEREAS, the applicant applied to the City for variances to Municipal Zoning Code Section 10.»:-, Subdivisions 1 s 2 to permit the construction of a new principal structure using the existing foundation as* .. f.j - - —« j 4... n-f » ijtkAshore setback 75* setback area of 812 s.f. or 13.3% where none is allowed. NON, TBEREPORB, BE IT RESOLVED by the City Council of Orono, Minnesota: t'.- t‘r FINDINGS 1. This application was reviewed as Zo.iing File #1381 l; RiaideStiirzJiJing Dlitrict^^requir^^ l%^icle*o/21,780 s.f. The property consists of 17,700 s.f. or .41 acres. 3. The Orono Planning Commission reviewed this February 21, 1989, and recommended approval of the requested variances based upon the following findings: A) Major upgrading of the property will result in the following changes to existing substandard conditions: Page 1 of 5 acY" (IF QRor^o City of ORONO RESOLUTION OF THE CITY COUNCIL NO.^ Ci ^ mm ^ ^ Lakeshore Required Existing Existing Proposed Proposed setback: « 75' Principal Structure Accessory Structure Principal Structure Accessory Structure cc « 10’ 61' __ _ _ _ 59' (second level deck extends 2’ beyond lakefront of principal residence) Variance: Existing Proposed Existing Proposed Principal Structure Principal Structure Accessory Structure Accessory Structure 2C cr 26% 14’or 18.6% 65 ’or 86% 16’or 21% (second story upper level deck) 2) Hardcover within the 0-75' Setback Area: Allowed » 0 s.f. Existing * 926 s.f. or 15.8% Proposed ■ 812 s.f. or 13.5% Total Reduction » 2.5% B) The application involves no need for a hardcover variance within the 75-250' setback area as applicant proposes removal o major portions of existing hardcover within the 75-250' setback area. C) The use of the existing foundation will provide less of an impact on the lakeshore property. D) The original structure was placed on the property prior to current standards for lakeshore development. 4. The City Council has considered this application including the findings and recommendations vf the Planning J t ty staff# comments by the appji-’int and the effect of the proposed variances on the health# safety and welfare of the community. 5. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to property in this zoning district; that granting the not adversely affect traffic conditions# light, air nor pose a fire hazard or othar dangar to neighboring froparty; TTlaviata''!a convenience to the applicant# but is necessary to alleviate demonstrable hardship or difficulty; is * substantial property right of the applicant; and would be in with the spirit and intent of the Zoning Code and Comprehensive PI of the City. Page 2 of 5 r CITY" ilf- QROrUCB ’J City of OFIOINO RESOLUTION OF THE CITY COUNCIL NO. 2593_________ !-r.- , t ii: if COMCLDSIONSr ORDER AND CONDITIONS Based upon cne or mere of the findings noted above, the Orono City Council hereby grants variances to Municical Zoning Code Section 10 22« Subdivisions 1 and 2 to permit the construction of a new res i^ructure the existing foundation subject to the following conditions: 1. All hardcover scheduled fc.r removal must be completed prior to the final inspection by the Building staff for the new construction. 2. Applicant to povide a Highway Department permit for the relocated curb cut to the site. 3. Acclicant or applicant's architect shall provide the Building .t«ff 5ith ensineering data or findings t.hat confirm the existing foundation can sustain the proposed 2-story structure at anclication for a building permit. Applicant is hereby advisee that, if for any reason unknown at this time, the be used, variance application #1381 shall be scheduled consideratiota bv ore both the Planning Commission and t.^e Cwuncii. 4 Authorities granted by this resolution _*un with the property not with t. ' applicant, but are permissive only and must be aorlication for a building permit within one year of the a«te or Council approval, or this resolution will expire on that date (March 13, 1990). 5. Violatio.n of or non-compliance with any of conditions of this variance shall constitute a violation of the to g code, sha ’l automatically terminate any authority granted herein, and shall be pxinishable as a misdemea.*'^r. 6. The undersigned applicant has read, understood and hereby agrees to the terms of this resolution and on behal. of himself , j*® . . ' successors and assigns, hereby agrees to the recording of this ]*ssolution in the chain of title of the property. *?' fe'iif Page 3 ci r r* '>■ ■ n V . A QRQNa City of OROINO RESOLUTION OF THE CITY COUNCIL NO. 2593__________ 19^9 A Adopted by the Orono City Council on this 13th day of March, ... n \ _____________wiames otubeK, .•iaj’O*.orofc^y -H^al. lin r . City c l e r Pridfeerty Owner(•) STATE OP MINNESOTA ) ) ss. COUNTY OP HENNEPIN ) te-, V.m«%r5rab«kM ifSrSHy M. Hallin, Mayir & City Cleric ot the City of Orono, a Minnesota municipal eorporatior. ind said instrument was executed or behal- of tne City. ^0 f. ^ . iL\U, , . ary Publi ^ .Rl£ K. SCHcrrLER | *:?itL - vtiNNfsofA .-icNN£f*fi Cr j:*fY My tap fi*. l-8-93 My Commission Expires V,? ^r' . L I I CIT\- I OF ^RaN<Z City of OFlOiNO RESOLUTION OF THE CITY COUNCIL NO 2593 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of 198;9 vjn I ^ ' r ccuntv# DsrsonaXXv before me a Notary PuxUic wi-r... * - - - ;<nown to me to be appeared . ^ Knr.cJ^ instrument, and acicnowl9agec_ tna. he (-a..) ^ ____ ^ M ^ A A ^his Uaheir) free act and deed / notary public 9-^^9^ my commission expires STATE OF MINNESOTA ) ) ss . COUNTY OF HENNEPIN ) On this_ _ _ _ _ _ _ __ e-,c Countv, orrsonaily appeareda Notary Pubirc witnrn ano .or saic .. v,e the _ _ _ " 'i"^.^ ^orecroincT instruinsntif perscn(s) described in ^ x o^o^u*^ed the sa.T^e as hisand acknowledged t^nat he (thei ) -x-.t.-c (their) free act and deed. 198 , before me NOTARY PUBLIC MY COMMISSION EXPIRES Page 5 of 5 hnlflti ills JfieMfiftriTriiTii w MIMUTES OP THE PLANNING COMMISSION MEETING PEBROARY 20, 1990 Q #1489 P. JOHN HARDIN 1496 PARK DRIVE VARIANCE ^ „ PUBLIC HEARING 7:48 P.M. TO 7:53 P.M. The Affidavit of Publication and Certificate of Mailing were duly noted. Mr. Hardin was present for this public hearing. zoning Administrator Mabusth briefly explained the purpose of this application. Mr. Hardin said that he needs the space and the addition would make the building more efficient. Kelley asked Mr. Hardin to explain his hardship for the variance. Mr. Hardin said that he has a number of collector cars that require inside storage. Kelley asked Mr. Hardin whether he would consider tearing down the shed? Mr. Hardin said that removing the shed would purpose of his application. He said he has more room in the shed than he would gain by the proposed addition. Bellows asked what the notation "garage new position" shown on the survey meant? was moved to the rear of the property. There were no comments from the public regarding this matter and the public hearing was closed. It was moved by Planning Commissioner Brown, ®®con^ed by Planning Commissioner Cohen, to recommend denial of #1489. Motion, Ayes-5, Nays-O, Motion passed. Brown indicat tihat his reason for recommending denial is because a Accessory Structure Ordinance was just adopted and the hards ip was not sufficient. #1491 JACK RHODE 1690 SHADYNDOD ROAD RBHBIIAL VARIANCE PUBLIC HBARIN6 7:53 P.M. TO 7:55 P.M. The Affidavit of Publication and Certificate of Mailing were duly noted. f MmUTBS OF THE PLANNING COMMISSION MEETING FEBRUARY 20, 1990 #1491 JACK RHODE CONT. Mr. Rhode was present for this review. Zoning Administrator Mabusth provided a brief review of this renewal application. There were no comments from the public regarding this matter and the public hearing was closed. It was moved by Planning Commissioner Cohen, seconded by Planning Commissioner Hanson, to recommend approval of the renewal variances for Jack Rhode, 1690 Shadywcod Road, due to the reduction in hardcover within the 0-75' setback zone. Motion, Ayes-5, Nays-0, Motion passed. #1492 MARK GROSS 3285 CARMAN ROAD VARIANCE PUBLIC HEARING 7:56 P.M. TO 8:05 P.M. The Affidavit of Publication and Certificate of Mailing were duly noted. Mr. Gruss was present for this matter. Mabusth explained that Mr. Gruss is seeking approval of an average lakeshore setback and hardcover variance in order to construct an addition. Planning Commissioner Bellows suggested that the applicant add another level rather than what is proposed. Mr. Gruss said that he has spent approximately $6,000 to have an architect review that possibility. He said that a second level would add more square footage than he needs and would not conform to the characteristic of the neighborhood. Kelley asked whether 232 s.f. of hardcover could be removed elsewhere? Mabusth suggested that it may benefit Mr. Gruss to provide a new survey. She said that the survey used for this application does not show the 929.4 elevation as well as some other discrepancies. Bellows questioned whether the City would issue a building permit based on the existing survey? Mabusth replied that she would not feel comfortable issuing a building pe-mit based on that information. MINUTES OF ORONO COUNCIL MEETING HELD MARCH 12, 1990 variant aporoval and completing the builaing at a fUuJ-e cat-. rfowe/e-, the Ordinance changed after the slab was poure- and Mr. Harain now requires two variances. Councilmember Goetten said that allowing Mr. Hardin to pour the additional slab was almost guaranteeing him that ne wouic oe able to put structure over it. Mabusth noted that in the area where Mr. Hardin resides, hardcover is not an issue. The issue is tne struc-jre itsei... he met neAt the time Mr. Hardin constructec the builain>-, requirements o£ the Accessory structure Ordinance rn effect at that time. It was moved by Mayor Grabek, secondec by Councixmember Me***les, to aoorove the variances to al-ow an overoj.-sd aCwesaor_, structure for' Mr. Jonn Hardin. Councilmemoer Goetren was symoathetic to Mr. Hardin's neec :or the extra space and cLplimented him on the appearance of the builcing. Goetten said that there is no demonstrated hardship to warrant tne variances. Councilmember Peterson asked ror ciariz ication regarding t.ne notation "garage new position", shown on tne survey. Mr. Bardin explained that he had moved the existing garage to tnat xocat^on prior to constructing t.ie new building. Callahan interprete ne Purpose of the Accessory Structure Ordinance hac to go with the aesthetics of structures on a lot. If aesthetics are tne xocus, then Mr. Callahan believed that this accessory structure woula look more pleasing if the corner were filled in. Motion, Ayes- 3, Peterson, Goette.n, Nay, Motion passed. #1491 JACK RHODE 1690 SHAOYVIOOD ROAD RENEWAL VARIANCE RESOLUTION #2769 ^ ^This matter had been approved as part of the Consent Agenda. Councilmember Goetten indicated that she had intended to remove this item for discussion, but had overlooked this item she ha circled on her agenda. It was moved by Councilme.mber Goetten, seconded by Councilmember Netties, to remove this item from the Consent Agenda so that it may be discussed. Motion, Ayes-z, Nays-0, Motion passed. City Administrator Bernhardson explained the facts involved with this renewal variance and added tiiat the applicant ha submitted a building permit application. Councilmember Goetten stated that she was not aware that the applicant had already submitted an application for the building - 16 - MINUTES OF ORONO COUNCIL MEETING HELD MARCH 12, 1990 ZONING FILE #1491-RHODE CONTINUED permit. Goetten said that may omit further consideration of this matter. the possibility of any Bernhardson advised that the building permit has not been issued. Goetten said that in light of the nacure of other items on the agenda this evening, she felt that this item should not have been on the Consent Agenda, but that there be an opportunity ror it to be discussed. it was moved by Counciimember Goetten, seconded by Councilmember Callahan, to adopt Resolution 52769, approving the renewal variances sought originally in application 5,1381. Motion, Ayes-5, Nays-0, Motion passed. #1494 FRANCIS LIGHTLY 3585 FREDRICK STREET VARIANCE REFERRAL BACK TO PLANNING COMMISSION* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to refer application 41494, Francis S. Lightly's variance application lor the property located at 3535 Frederick Street for reconsideration by the Planning Commission at their March 19, 1990 meeting for the purpose of reviewing and making a recommendation regarding the amended proposal. Motion, Ayes-5, Nays-0, Motion passed. JOINT USE DOCK LICENSES RESOLUTIONS #2770 THROUGH #2777* It was moved by Councilmember Goetten, seconded by Councilmember Peterson, adopt Resolutions #2770, 427/1, #2772, #2773, #2774, #2775, #2776 and 42777 for Foxhill Homeowners, Minnetonka Power Squadron, Walters Port, Sandy Beach, Victoria Estates, Rhode/Enlow/Lindahl, Foresc Arms, and Navarre Cove respectively. Motion, Ayes-5, Nays-0, Motion passed. CITY ENGINEER’S REPORT: There was no City Engineer's Report for this meeting. HAYOR/COUNCIL REPORT: Mayor Grabek indicated that he had no report meeting. There was no report from the Council. for this - 17 - I -t. ■ \l\ / ‘0^ I Cl TV I QF ^DRONO Citv of ORONO RESOLUTION OF THE CITY COUNCIL NO.2769 A RESOLOTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 & 2 PILE NO. 1491 WHEREAS, Jack Rhode (hereinafter "the attlicant") is owner of the crocertv located at 1690 Shadywood Roac within the Ci-i Orono (hereinafter "City") and legally describee as follows: thence Ncrth along said shore to the North line of sa.d Lo- 11, thence West along said lot line to the Point of^^beginning^ in Shadywood, Hennepin County, Minnesota (hereina-we. w..e p>C£,-_-y ), and ‘5%?"°n%\1an^Thr%'rcui “ ed 7^^^^ ''ariance within the 0- ‘l- setback atea'of 812 s.f. or 13.3% where none is allowed. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This renewal application was reviewed as Zoning File #1491. 2, The property is located in the LH-IC Single Residential Zoning District requiring a 1/2 acre or 2*,780 s.r. .ne property consists of 17,700 s.f. or .41 acres. I based upon the following findings: A) Major upgrading of the property will result in the following changes to existing substandard conditions: Faae 1 of 5 iv r i . A' ,\ I i '" I II OF ^3RQNa City of ORONO RESOLUTION OF THE CITY COUNCIL NO.2769 1)Lakeshcre Required Existing Existing Proposed Proposed setback: « 75' Principal Structure Accessory structure Principal Structure Accessory Structure 55 ' 10' 61' 59'(second level deck extends 2' beyond lakefrcnt of principal res dence) Variance; Existing Proposed Existing Procosed Principal Structure » 20' Principal Structure *= 14' Accessory Structure * 65' Accesscrv Structure « 16' or 26% or 18.6% or 86% or 21% (second story upper level deck) 2)Hardcover within the 0-75' Setback .^rea: Allowed = 0 s.f. Existing = 926 s.f. or 15 Proposed = 812 s.f. or 13 Total Reduction = 2.5% 8% 5% B) The application involves no need for a hardcover variance within the 75-250' setback area as applicant proposes removal or major portions of existing hardcover within the 75-250' setback area. C) The use of the existing foundation will provide less of an impact on the lakeshore property. D) The original structure was placed on the property prior to current standards for lakeshore development. 4. The City Council has considered this application including the findings and recommendations cf the Planning Commission, reports by City staff, comments by the applicant and the effect of the proposed variances on the health, safety and welfare of the community. 5, The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. Page 2 of 5 .\ i r J City of OR.OINO RESOLUTION OF THE CITY COUNCIL NO.2769 CONCLUSIONSr ORDER AND CONDITIONS Based ucon one or more of the findings noted above, the Orono Citv Council he’*eby crants variances tc Municipal Zoning Coae Section Subdivisi-cTns^-and 2 to permit the construction of t10.22/ SUDdivisicns i anu ^ ------------------------- ^ Structure using the existing foundation subject tc ^he ^ollo -ng conditions : ^ All hardcover schedu 1 ed for rerno v-a areas 1. All hardcover scn«^uatr- .t/. constri rj?%%"t^sVe%-o-:ufi'on for hardcove: designated for removal. 2. Aoulicant to provide a Highway Department permit for the relocated curb cut to the site. 3 An»-‘'icant or applicant's architect shall provide the Building staf^^with the engineering data or findings that confirm the existing loSn5ation ^an sustain thl proposed 2-story structure at the time of application for a cannot bl UMd*'’va”ifnce“apFTication «491 shall be scheduled consideration before both the Planning Commission and .he Council. iith*tSe°aFfu=a"n”"lut a^e'perm"^^^^ ?L^^\?\VFrotri.%rthfs7eslS =n that "date (March 12, 1991). 5. Violation of or non-compliance wi.h any of the terms and conditions of this variance shall constitute a code! shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor 6. The undersigned applicant has read, S^^'his hlils!to the terms of this resolution and on behalf of ‘'imsel._,_his^ neirs^ successors and assigns, hereby agrees to the recording o resolution in the chain of title of the property. Pace 3 of 5 — I • / i I '■I CITY I OF ^JRONCT City of OEIOINO RESOLUTION OF THE CITY COUNCIL NO. Adopted by the Orono City Council on this 12th day of March, .^llin. City Clerk erty Owner (^T ij 2irn0 ^ R. Grabek,^i^r STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) / J The foregoing instrument was acknowledged before me on this /Vtr day of /hn.rvA 19 9^, by James R. Grabek s BorotHy M. Hallin, Mayor « City Clerk ot the City of Orono, a Minnesota municipal corporation and said inr" " City. f' I- . K i TMlfWSA L. NAABHOTAHT MJMJO • MHMCSOTA HINNIFtN COUNTYm My Commission Expires Page 4 of 5 • i T I I k- m «r«« §1■t i S Tt i 'I CITY I Of ■ORONO City of ORONO resolution of the city council 2769 ) ss. ) STATE OF MINNESOTA COUNTY OF HENNEPIN » _^/g :4 r. sr;before me a No^ry Lr^r^/p ^- - - -- ana aeea. my COMMISSION expires STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) )ss. 2_og , before me a foregoing iaa“'^”«"h,%"rerac ° end deed, the same as hrs (thexr) tree a notary public my commission expires Page 5 of 5 I. i.-' ti^ 12491.1 c TO: FROM: Mayor and City Council Mark E. Bernhardson, City Administrafl DATE:January 24, 1991 COf'Mclt MEFT imq JAN 2 8 1991 Cirv OF ORONO SUBJECT: Council Position - Interviews Attachments: A. Letter to Applicants Dated 1/7/91 B. Council Poisition Applications Memo Dated 1/2/91 ISSUE - Interview the persons interested in Council position. INTRODUCTION - As noted in Attachment B Council directed staff to notify the applicants that Council would interview interested persons at the January 28, 1991 Council meeting. Staff sent letters, Attachment A, to the applicants January 7, 1991 per Council direction. RECOMMENDATION - It is recommended that Council interview the candidates and if Council so desires make the appointment either later in the meeting or table the decision until the February 11, 1991 Council meeting. CiTYo Post Office Box 66•Crystal Bay, Minne On the North Shore of Lake Minnetonka /( n gT sT t January 7, 1991 I C .n i3 f Re: Interview for City Council Member Dear As an individual who has expressed interest in the vacancy on the Citv Council created by the election of Batoara Peterson as Ma%rV I would like to invite you to the Council's Monaay, January 28, 1991 meetinc to be interviewed. 'he interview will consist of any introductory comments aay desire regarding yourself and your bao.ground in fhe portion together with responses to the following questions. 1. What interests you in serving as a member of the Orono City Council? 2. What attributes do you possess that would be of benefiu to the City of Orono as a CounciIraember? 3 Attached is a cooy of the Council‘"s 1990-91 Goal Setting glut the City Administrator's 1991 Goal Setting. Please respond as to your thinking on the following items. - Highway 12 corridor development - Long term street and transportation planning - Facilities needs - Lake Use and Management - Cooperation with other municipalities - Long term organizational planning an,? - Council/Planning Commission responsibilities and relationship 4. What areas do you feel are important for the Council to focus on for the rest of 1991 and for 1992. Due to the election of Barbara Peterson as S§c*^.‘l«"tiSJ‘'No?JSbl/ ill!.“““'fill the vacancy • pUBLiC WORKS-•»73-rJ5» BUIUNNC a ZONING - 473.73S7 ASSESSING \OMINISnUT10N A nNA.NCE - 47>735* FAX-4734J5I0 f January 1, 1991 page 2 from date of appointment through the end of 1992. The individual appointed can file for election for an open position in '.lovember 19*92. In addition to the election for this term, another four year Council position and the two year Mayoral term will be on the November 1992 ballot. Prior to the meeting on Monday, January 28, 1991, you will be notified of an approximate time to appear at the Council meeting. Sincerelyrs^ ( Mark E. Bexnhardson . '7 t • -V^ ^ 4 City Administrator 7 i \ l:2190 A/It rB TO: FROM: DATS: Mayor and City Council . * ** Mark E. Bernhardson, City Administratcif " v- January 2, 1991 SUBJECT: Council Position Applications Attachments:A. B. C. D. E. 1? G • H. I. Tim Pattrin Letter Received 12/4/90 John M. Hollander Letter Received 12/11/90 William H. Henney Letter Received 12/19/90 Willard C. Shull, III Letter Received 12/26/90 Mary C. Butler Letter Received 12/27/90 Robert L. Minkema Letter Received 12/27/90 Charles M. Kelley Letter Received 12/28/90 Marvin J. Kramer Letter Received 12/31/90 Draft Letter to be Sent to Prospective Applicants ISSUE - Presentation to Council of applications received by persons interested in the Council position. INTRODUCTION - As of December 31, 1990, the deadline established the applications, the City has received 8for closing applications. DISCUSSION - As noted in the letter, interviews had been established prior at the Coucil's November 26, 1990 meeting, interviews have tentatively been set for January 28, 1991 with tentative consideration for appointment at the February 12, 1991 meeting. ALTERNATIVES - 1. Accept the information. 2. Give any further direction regarding the application process. 3. Table for further consideration until the January 28, 1991 Council meeting. RECOMMENDATION - After accepting the information presented together with giving any direction in regard to the process, it is recommended that the Council table further consideration of this matter until the January 28, 1991 meeting at which time Council will interview interested applicants as part of that agenda and if so desired make the appointment either later that evening or at the February 11, 1991 meeting. PROPOSED MOTION - Moved by seconded by that Council accepts the information and directs tabling the matter until January 28, 1991 when Council will interview applicants interested in the Council position. "Vyes , Nays cc: Department Heads F rV. December 3, 1990 4 1950 Mayor Peterson and City Council Orono City Hall P.O. Box 66 Crystal Bay, MN 55323 Dear Mayor Peterson and Council: I wish to apply for the open council chair position which will be vacate^ by Mrs. Peterson in January. Although only living in Orono for four years, have grown attached to our community and have many concerns for its future. I have followed the council happenings closely ever since moved here, and in fact, was considering running in the next election. My concerns for Orono lie in the area's of growth; a clarification of building restrictions and standardizations of requirements upon application; the Hwy. 12 corridor; new construction or modification o city facilities; our police station; and finally, the maintenance and facilities at our city parks. With my strong background in cable television, I would be a great asset in negotiations and dealings with Triax's Orono franchise. I have worked closely with a variety of mayors, city councils, and police departments in the past. I am familiar with how they work and their needs. Perhaps with my public relation background and promotion skills. I can benefit the council with dealing with the press and the community. I looking forward in having an interview with you at your earliest convenience Sincerely, Tim Pattrin r Timothy J. Pattrin 1360 Railroad Avenue P.O. Box 51 Crystal Bay, Minnesota 55323 Home: (612) 475-1921 Work: (612) 476-3099 MARITAL STATUS: Married to Sarxly Pattrin. I have two children Tim (9) and Mitchell (7). I have lived in Orono since 1987 at 1360 Railroad Avenue. EDUCATION: St. Cloud State University Major Mass Communications St. Cloud Apollo Graduated 1975 SKILLS: I have mastered ail aspects of industrial television production. With rry seventeen years of working in cable. I have a dear understanding of cable television franchising and what it can do for a community. I also have an good background in advertising, promotion, and public relations. AWARDS: NFLCP Educational Program of the Year Award 1968 NFLCP Educational Program of the Year Award 1987 WORK EXPERIENCE: August 1985 to present VIDEO COORDINATOR District 284 Wayzata Public Schools RESPONSIBILITIES: Write and produce a variety of video materials for administration and classroom use. televise all events in District 284. excluding some sporting events. Oversees equipment purchases and constojction of seven television studio's and two-way interactive classrooms. Supports television production instruction in all grade levels. Transmit all programnting into three different cablesystem. reaching over 120,000 homes, from our main faciily. Since 1985,1 have been responsible for the creation of over a thousand programs on our ct nnel. Negotiate contract with satellite networks for carry on our channel. FREELANCE PRODUCER RESPONSIBILITIES: Produced 25-:30 second television spots during the past five years for the Baniey-Undsay Company, also produced a fifteen minute dealer recruiting video in 1987. Provide AAA World Travel ail production services. Former instructor for Triax Communications for all access facilities outside the Twin Cities. v.. December 1982-August 1985 EDUCATION DIRECTOR Storer Cable Communications Northwest RESPONSIBIUTIES: Liaison between one hundred schools and the cable company in the Northwest Suburban franchise. Headed a five member education staff dedicated in producing education video material for classroom use: train students/staff in production; and provided any other serviced requested by educators. Produced local football show that featured Viking/Gopher highlights, interviews, player guests, commentary, and predictions. Managed six education cable channels on one of Minnesota's largest cablesystems. Augustl980 to December 1982 PROGRAM DIRECTOR Storer Cable Communications, St. Cloud, Minnesota 56301 RESPONSIBIUTIES: Purchase equipment and develop a public access/tocal origination studio. Oversee production personnel and Interns, pr^ce and televise local programming and local news in the four city area. Served as company liaison between the various city halls, police departments, churcnes, and schools. Repaired various production equipment. COMMITTEES SERVED: 1989 to present: Metro Sports Cable Programming Committee 1966-1989: Lake Minnetonka Area Education Cooperative 1981-1983: Board of Directors of Tri-County Crime Stoppers 1981-1983: Advertising Chair of StCloud Wheels. Wings, and Water Festival. REFERENCES: Gary Nunn District 284 Wayzata Public Schools Audiovisual Office 12000 Ridgemount Avenue Plymouth, Minnesota 55441 Renea LeVigne Advertising Manager Bartley/Undsay Company P.O. Box 874 St Cloud. Minnesota 56302 Jim Jandk Advertising Manager Mammoth 13120-B County Road 6 Plymouth, Minnesota 55447 r t i.. I ■ John M. Hollander 200 Hollander Road Orono, Minnesota 476-8504 557-2430 Resident of Orono since 1955 Age 52 1990 1989-1990 1 989 1987-1990 1987-1989 1979-1983 1985-1987 1971-1987 1977 1965-1974 1973 1970 President and owner of Hollander Associated Professionals, Inc. Member Greater Minneapolis Board of Realtors, Minnesota Association of Realtors, National Association of Realtors, Duluth Area Association of Realtors, Organization of Commercial Realtors, Multiple Listing Service, and Commercial/industrial Listing Service. Formed Hollander Associated Professionals, Inc. Passed Real Estate Brokers License Exam as required by Minnesota Department of Commerce. Completed and passed the 30 hour Real Estate Brokers Course at Prosource. Completed and passed the 30 hour Real Estate Course 3 and the 30 hour Real Estate Course 2 at Prosource Completed and passed the 30 hour Real Estate Course 1 at the Minneapolis Vocational Institute. Member of the American Legion Post 1982 Semi-retired Vice-President of Holly Acres Development Corp. Member North Hennepin Community College Choir. Business Consultant for Hollander Publishing Co., Inc. Received a patent for the "Used Vehicle Disassembly System and Method". Conducted many seminars throughout the U.S. at the Automobile and Truck Recyclers and Disraantlers Conventions. Publisher and Author of the "Photo Encyclopedia". 1969-1971 Vice President of Hollander Publishing Co., Inc Graduate of Minnesota School of Real Estate (Graduated highest in class) r •_ 1965-1969 Sales Manavjer of Hollander Publishing Co., Inc. 1966-1968 Publisher and Editor of "Just Plain Horse" magazine. 1962 Member of the University of Minnesota Student Senate Associateion. Elected to the Presidency of the General College Student Board. Vice President of General College Student Board (turned down Presidency because President did not have any voting rights) 1956 Founder and 1st President of the Minnetonka Citizens Radio League. Other Interests Music, fishing, horseback riding, skiing, dancing. Collecting Records, Paintings and Antiques. V' •u r U : i K y i.-. d.777/C/f/(l£^'C WILXJAM H. HENNEY Attomev at Late Admtited In Minnesou And FlondA iP-■S^:^5lOIJhimicn Avenue . 5 _^lianetonka, MN 55345 "" * (612) 474-M06 December 13. 1990 ®EC Is Orono Ciev Council #city of Orono 1335 South Brown Road Orono, Minnesota 55391 Dear Mavor and Counci liuembers: Enclosed find rav current resume. I am interested in filling the '^acanev on the Orono Cir/ Council. I have lived in Henneprn Counr,r .since 1981 and in Orono at 2941 Casco Point Road since July, 1987. Orono is a beautiful and diverse cemmuniev with the opportunity to mature into a first clas.s city. The completion of 1-394 will brin^ many changes to Orono and T want to be an active participant in shaping thosp changes consistent with the conpr^ensive plan. I also Na'^arre agree. feel that the Council should ha^'e a area. Mv neighbors and the Navarre member ^rom the businesses ^^nuld Your consideration is appreciated. WILLLiaM H. HEMNEY Home Office 2941 Casco Point Road Orono, Minnesota 55391 (612) 471-0050 5101 Ihimsen Avenue. Suite 200 Minnetonka. Minnesota 55345 (612) 474-4A06 EUPDOWEITr Self-employed attorney since 1983. practicing in the areas of commercial law, real estate and litigation. Gustafson ft Adams. P.A. 1982 - 1983 as an associate attorney in the areas of business, banking and real estate. Metropolitan Leasing, Inc., Minnetonka. Minnesota ’979 - 1982 First Bank Grand. St. Paul. Minnesota 1978 - 1979 EDUCATION VJllliam Mite tell College of Law. St. Paul. Minnesota Universi*"^^ of Minnesota. Duluth. Minnesota Fosston High School. Fosston. Minnesota PERSONAL Date of Birth: Health: Married: 2/26/56 Excellent Brenda S. Kokesh PROFESSIONAL Mariserships: American Bar As.sociation Mirmesota Bar Association Florida Bar Association Hennepin County Bar Association Hennepin County .Arbitration Board of Directors - OPUS Condominiunw Minnetonka. Minnesota References furnished upon request ihV^raii December 21, 1990 Ms.‘ Barbara Peterson, Mayor and Orono City Council Orono City Hall P.O. Box 66 Crystal Bay, Minnesota 55323 °ec iSSQ Dear Council Members: a group almost at any time except the week of January 13-20. years. I would bring the following interests and strengths to the Orono Council: 1.My education and career have been concentrated in the financial ajsa. have a strong interest in the continuing economic viability of Orono without a commercial tax base. Orono will continue to grow in population and we must maintain a strong credit rating. 2.I am deeply interested in the environment. We must protect lakeshorc, wetlands, and green spaces for the enjoyment of all residents develop the coLunity. We must encourage recycling and renewal where appropriate. 3.I have no answers, but I am curious about the long-term financial services. 4.sSasisspfSi of the environment is more important than building a road which would encourage more traffic through Orono. My resume is attached. Thank you for your consideration. Sincerely, Willard C. Shull, III \ Resume Willard C. Shull, III Date of Birth: Place of Birth: December 6, 1940 St. Paul, MN Parents:Willard C. Shull, II (deceased) Rosanna R. Shull Children:Martha W. Shull Willard C. Shull, IV Residence since 1977:1125 Spring Hill Road Wayzata. MN 55391 Previous residence:1950 Fox Ridge Road Long Lake, MN 55356 Business address:777 Nicollet Mall Minneapolis, MN 55402 Employment:Dayton Hudson Corporation Senior Vice President 1980 Vice President-Finance 1976-1980 Treasurer 1974-1980 Assistant Treasurer 1972-1974 Financial Analysis Mgr. 1971-1972 Previous employment: Northland Equity Corporation Vice President & Treas. 1969-1971 Archer Daniels Midland Company Budget & Control Mgr. 1964-1969 Education:Harvard Business School MBA 1963-1965 Yale University BA 1958-1963 St. Paul Academy Junior and High School Other Affiliations: Married Spouse: Laurie J. Shull April 23, 1943 Rochester, NY Jerome T. Syverton (deceased) Mildred Syverton Jane M. Bartig Henry T. Morrison Laura S. Gueringer Alexandra B. Morrison Catherine T. Morrison Elizabeth Y. Morrison The Needlenest Owner/Proprietor Saint Martin's by the Lake Church First Trust Company Science Museum of Minnesota Metropolitan Economic Development As.sn. Voyageurs (Minnesota) Outward Bound School United Way of Minneapolis Junior Chamber of Commerce Junior Achievement Big Brothers Sheltering Arms Foundation Wayzata Garden Club Minnetonka Garden Club Junior League i I narfci \ •: . teW rUW • *• •* ■ • * f • *— ••*.»■•.• _ * r* ?w y.' ft • '.* *• •- V •• •• y.- : ^v< ‘T..: .• 1 •.*:; • 7-5-, cV ?»..•■ • • # • • « •• . •• • .V • * '*.*'*• ► *v** - i. - .. t. — • 'T^» .*• - *1** .’•• t - • .*■. ! /. •■ •:-.-vrrL •. • • ^ • "•*•. , • *• > ..,• '...-sit I ■ •.,. •. w ■ i.w* ’.'• \ >. , ^ i4-' V-~r ft • >fbW - - ft i ■ ■ ■-■______. •* auet'Sl&z^ ^(Uuxy ^itc& //rr/Ki xj\2, r w G -- V *w fDEC 27 1880 c:::) N;4li y . f\ (Xf'Ns CJoSisJy-N^A V^QV v SjX. C3 ^Cu_v^-a rj- -p \ Wvvvi ^3(o'<4-4r?\ ‘‘' «-*-•-•<•• **• • «••■• •••••"A r^v; 0 f —: •, .... i'». • ., *' v.^- • - -• ,- *. '.ft ,'ftftftO .*.» ' « *. ;f..ft ^ «• I?-. A.-, A*. .«.*■• V- ^ *. .•ft'* *-f .-*• iJL’. f* ..^ •'•• •. •" ■ flnTfd tF Decenber 25, 1990 1S90sec 2Honorable Mayor and City Council City of Orono Crystal Bay, Minnesota 3200 Bayside Road Orono, Minnesota 55356 f: I- Dear Mayor and City Council, I am writing to request consideration for the city council position that has been vacated by the newly elected Mayor Barbara Peterson and will become open effective January 1, 1991. I am a resident of Orono who is deeply committed to the pj^Qsej^ation of our community. As a husband and father, a priority was to relocate in this area. My wife and I value the openness, peace and security provided by a less populated residence. We thoroughly appreciate our daily encounters with nature and wildlife. We feel comfort in the fact that our son will received excellent educational opportunities. Although we treasure these unique aspects that life in Orono provides, we do not take them for granted. With knowledge of current controversial issues that potentially pose a threat to the residents of Orono, I feel the need to get more involved. I am eager to find a mutually agreeable solution for the residents of orono and Long Lake in regard to the proposed Highway 12 expansion. As an active member on the Orono Citizen's Advisory Committee, I am anxious to resolve the current city facilities problem. I believe I can most directly impact the residents of Orono by providing them v/ith another council member who is consistently willing to listen wholeheartedly and impartially to all concerns. Thank you for your kind attention and consideration of this letter. Sincerely, Robert L. Minkema iniiiViiii ♦ • Robert L. 2-Iinkema 3200 Bayside Road Orono, Minnesota 55356 (612) 476-0508 • • • t V I - f' 6.’ • * •^ ••• ..V ,,:.v" ; * •• - v • . ■ V • •• •• .• *' - • • • * • • • •* I" •• • • ^ I * •• • Iw ^. % #•• •' • • L... .•.. • .. . . ’ . fc ... • • • -T- •fi - •• •' • - . i• - -I . • .*■ I ;x *.;•• '*4 • » / *t • I*., • * ^» . V • • .. -••• . « ^ • •*».— • t:» •*' • ■ •. •. W • •• • • n-^7 r»-> m \^ V In JljV*. •' • V ^ ... ' • y z •••, *** .r A. • Si'- • •. ', ► *. 4 - • . V;C. • •• '• . »••• 4 -•• ••• • *' 4 ^ *•. . T. • Charles M. Keii^v 2720 White Oak Circle Long Lake, .Minnesota 35556 $ « .# r- ^*'1 * * " C4' 2r/' •/c'.j£c_ •U /'II. 2^'a/ ■I'^ * J> ^ . ;;1. r '• / r / ■C i^-A I / / ' ..>4 -“/• / # Uy.r T' (C'T -• • — r . r>-> •* • • » r/Z 0-A. OEc / 0 3l JS£0 7 / />' / /• #^ c - ! ■ I r • .Ti fr 1^ < i I u \ » w \ Re; Interview for City Council Member Dear As an individual who has expressed interest in the vacancy on the City Council created by the election of Barbara Peterson as Mayor, I would like to invite you to the Council's Monday, January 28, 1991 meeting to be interviewed. The interview will consist of any introductory comments you may desire to make regarding yourself and your background in the position together with responses to the following questions. 1.What interests you in serving as a member of the Orono City Council? 2* What attributes do you possess that would be of benefit to the City of Orono as a CounciImeraber? 3. Attached is a copy of the Council's 1990-91 Goal Setting plus the City Administrator's 1991 Goal Setting. Please respond as to your thinking on the following items; - Highway 12 corridor development - Long term street and transportation planning - Facilities needs - Lake Use and Management - Cooperation with other municipalities - Long term organizational planning - Council/Planning Commission responsibilities and relationship 4* What areas do you feel are important for the Council to focus on for the rest of 1991 and for 1992. Due to the election of Barbara Peterson as Mayor, her Council position which was a 4 year term starting January 1989 will be up for election November 1992. The appointee will fill the vacancy from date of appointment through the end of 1992. The individual appointed can file for election for an open position in November 1992. In addition to the election for this terror another four year Council position and the two year Mayoral term will be on the November 1992 ballot. Prior to the meeting on Monday, January 28, 1991, you will be notified of an approximate time to appear at the Council meeting. Sincerely, Mark E. Bernhardson City Administrator 4 12391.6 COUNCIL NlTf TO: PROM: riayor and City Council Mark E. Bernhardson, City Administrate JAN 2 8 1991 CITY OF ORONO DATS:January 23, 1991 SUBJECT: Park Commission Applications Attachment:A. Advisory Board - Expiration of Terms Memo Dated 12/7/90 B. Richard Flint Letter Received 12/11/90 C. Susan Wilson Letter Received 12/12/90 D. James Gilbert Letter Dated 12/28/90 E. Tina White Letter Received 1/8/91 F. Sherokee Use Letter Received 1/14/91 G. James Anderson Letter R'ceived 1/22/91 H. Stephen Johnston Letter Received 1/22/91 I. Advisory Board Selection Process Guidelines Dated 7/23/90 ISSUE - Appointment of Park Commission members. INTRODUCTION - The terms of four Park Commission members expired the end of 1990. As noted in Attachments B, C and D, Richard Flint, Susan Wilson and James Gilbert have indicated their desire to be re-appointed to the Park Commission for another three year term. Lee Erger indicated previously his desire to terminate his service on the Park Commission at the end of 1990. The appointee to fill Mr. Ergers position will expire on 12/31/92. RECOMMENDATION - After accepting the information presented together with giving any direction in regard to the process, it is recommended that the Council table further consideration of this matter until the February 11, 1991 meeting at which time Council will interview interested applicants as part of that agenda and if so desired make the appointment either later that evening or at the February 25, 1991 meeting. (Please let staff know if you desire to re-interview the current members who are re-applying.) PROPOSED MOTION - Moved by seconded by that Council accepts the information and dTrects tabling the matter until February 11, 1991 when Council will interview applicants interested in the Park Commission appointments. Ayes _, Nays o i- • J . - TO: FROM: Mavor and City Council Mark E. Bernhardson, City Administ^atojT DA^: December 7, 1990 SUBJECT: Advisory Board - Expiration o ^ ^ IT ^ ^ W •» •4*1^ The following terms expire in the first 3 montns or 1991- Park Conmission Richard Flint (Chair) Lee Erger James Gilbert Susan Wilson 12/31/90 12/31/90 12/31/90 12/31/90 All but Mr. Erger have expressed interest in continuing as Parx Commission members. Planning Commission James Hanson At Large Ed Cohen At Large 03/31/91 03/31/91 Staff will advertise for the Park positions in the next weeks. For the Planning Commission it will be done early February. Others expiring the end of 1991: Park Commission Alex Vongries Philip Bradley Lester Kelley 12/31/91 12/31/91 12/31/91 LMGD JoEllen Hurt 12/31/91 West Hennepin Human Services LaDean McWilliams 12/31/91 b r Z — ^ .1 1405 County Road 6 Long Lake, MN 55356 December 10, 1990 Mr. John Gerhardson City of Orono P.O. Box 66 Crystal Bay, MN 55323 Dear John: This letter is to advise the Mayor, Council and City staff that I wish to be considered for reappointment to the Orono Parks Commission when my term expires. I have enjoyed my work on the Parks Commission and feel that we have made progress over the past several years. I hope to be able to assist in building upon our past progress over the next several years. Sincerely yours, Richard N. Flint i-/ RNFxers 0820y SCSAX D. "WlLSOX 2485 NoRTnsnonE Dnirr Watzata. Minnesota 55301 ■‘r-l . r 'r^V. ^ I ' • ' n J<2CLlV‘<'X VI tJCiccp/^^,{t^.V^KLL LC Ju/Juui//^ '^CiXML ^ JjdU. Jii:' ^'Uda-C^ CLVjd ^l‘\ JuiKii t-A •-'^• ^ I .7 /I 3yuvvCc.-oi:.fe:«y ' r I V v,1 G DEC 1 2 <^ r-' JAMES H. GILBERT 955 TonKawa Road Long L3K6. Minnesota 55356 |612) 471-0009 Home (612) 333-9121 Offtce December 28, 1990 Mr. John Gerhardson CITY OP ORONO P.O. Box 66 Crystal Bay, MN 55323 Dear John: In response to your recent letter to i. .oncerning my Park Commission position, I would like to reapply for another term of service on the Park Commission. I have enjoyed my work on that commission over the last two years, and would like to be consi dered by the new City Council for another term. If you need any further information from me, please let me know. Otherwise, I will consider this letter as my request for reappointment. Thank you. It has been fun working with you the last couple of years and I hope you have a happy New Year. Yours truly. JHG/nj !]i| CTVCf ) ,CtfCHO____I If Dear Dorothy:JAN a 1991 Jan.7,1990 f It has come to ny attention that yon are in nee<i of a park commssioner ___ _ ..for the City of Orono. As per our conversation on 1-7-91, I am confirming _ _ __ *r~ my Interest in the position. s , . ■» . - .. . . •• Here is a bit of background information on me. to let you know what I can contribute to the cause. I have lived in the community for over 2') vears. [ am rtirrently a substitute teaclier in ten western suburban school districts. As a youngster my home v.-as adjacent to the Baker Park reserve. I grew to appreciate the park system at a very early age. I continue to utilize that park even chough I now live in Crystal Bay. Mv home is adjacent to the Crystal Bay Playground. I am glad to have it close by. I feei that our parks in Orono are a great asset to the community, and I look forward to becoming involved in maintaining and expanding them wherever possible. I look forward to hearing from you in regard to this matter. • . .. 5-.X* —* Sincerely, « • • •• •• ..Vr:r;:r-.j;Tina white - .♦• 1 Tina Marie W li i t e Post Office Box Crystal Bay, Mn. 55323 Phone; 612-^«76-0725 Work Experiences: March 1^57-Present • •>' ' •• -• • ‘Century 2i i.everinQ, Haislet Associates ■ ■ ‘Realtor , . Tfiree Million Dollars in smes m 1 - . September inR^-Present Substitute Teactiino fen local Scliuol Districts June l?B7-March 1?88 Private lutoring Summer Schiioi Teacfiino Rockford Eie- entary-Summer 1986 Orofio Eieinentary-Summer 1990 February 1986-May 1986 ^ , Lead Teacher Happy ilearts Llirist^in jc no May 1986-January 1987 Assistant nirector Happy Hearts Christian jchoo Con,n.unitv Co«erc= In Long Lake. Mn ' Teachino Comniu-’ t., wducation in the Jrono Past meniH*>r nr the Board of Elders. Maple Pla.n ■■■• -■ •■■■ -ciassroon^Volunteer'in the Orono School Olstcict. -.Hemblr or the Largest contributing orgamration to ‘7^. the Goodwill Easter Seals. v4 «w. Paul .BlbTe"College ---------bachelor of .Science in EducaUgn r» -t — C*: 4». ^ if-1 ■A.W- • —r^AssPCiate of Art "Degree ..'i.r 3!^?lemTn tar; ICrtS^yi^ ndergac16 n ^ n.^— — SBBSpre-K Indergarten' J-f7r7-'—.. fiHhnnH Fflmllv Educatxon.. . ----Jfel'ly Childhood..Famiir6duca£^ nmnnesota-neal-Estate License^r V-*-'k'» ****1 J-—r—-73; ■; Reading, Painting. - v.:.1 ‘ il. T *' • • • ■')!= § ' iTT7lO0^' ^ ;L^IJanuary 13,199 Dear Orono Staff and Council, I would like to submit my name in nomination for the Park Comzmssion opening. I feel this is a very important community job that has CTeat potential to positively impact Orono for years to come. I would appreciate the opportunity to he a member of such a committee. For a number of years I have used Orono parks and have been concerned about such things as equipment, usage and availability to the community. I believe that parks need to take into accoimt the needs of all citizens, young ^d old. Bike and walking trails, ui _ current areas of interest. I believe the Park Commission needs to continue its important job of being proactive in its planning process as it assists the Coimdl community in maintaining and securing open spaces and park development. This is of utmost importance with the impending push for development of Orono with the completion of 394. I feel I would bring to the Park Commission: attention to detail while keeping the bigger picture in mind, stick-to-it-ness and a “can do” attitude with a personal commitment to plan for the future, and energy to work for the good of the community. As the founder and President of a non-profit organization, the Pregnancy and Infant Loss Center, I have worked with others to turn dreams into reality providing a service to the population we serve. After having had a child dio in 1981,1 took this personal hardship and turned it into something positive, working for t^e good of others. Eight years since it’s inception, my dream, our national organization, is a highly respected leader in the field. TUs ability to turn a difficult situation into something positive while working with many kinds of people is a valuable asset I would like to share. In addition, as a consultant to businesses in the area of team-building and I feel I would be able to contribute those skills and a team attitude in working with the city staff and coimdl. I have included my resume. Please consider me for this Park Co mmission opening. Sincerely, Sherokee llse 3630 Eileen St Orono, MN 55359 476-1303 » i:._ - yil "'^33 Mrrm^/ievr C 0AM S 2 11 January 2L. 1991 To: City Clerk Re: Park Commission Vacancy I would like to submit my name as a candidate for the vacant position on the Orono Park Commission. I have been an Orono resident since March of 1905. My wife's coots are here since she grew up in the Orono area and members of her family have lived here for over thirty (30) years. We have two children, ages 10 and 13, who attend Orono schools and use the local parks and beaches. My background includes being a self-employed businessman in the Minnetonka area. I've been active in the past coaching soccer, t-ball and girls softball. Involvement in the Orono schools Includes being one of the past co-chairpersons of the Orono Hintecfest for two years and serving as one of the band parents for the Orono Middle School Band. I would like to see an improvement and expansion of our present parks and facilities in order to accommodate our predicted growth in population. Our family enjoys living in the Orono community and I feel the best way to preserve and/or Improve the community in which we live, is to become involved. James Anderson Street Long Lake. HN 4T^^16 3 55356 r: fati'i January 21, 1991 Mr. Hark Bernhardson Administrator City 01 Qrono Box 66 Crystal Bay, MN 55323 '■iHevr Re: Park Board Vacancy Dear Mr. Bernhardson: Please accept my application for the current vacancy on the city's Park Board. As you know, I have been looking for a way to serve the community since moving here three years ago. I believe that I have the experience, education, and desire to serve that the city is looking for in a Park Board member. Upon recieving my degree in University of Minnesota I went to civil engineering from the work for the city oi “aoie Grove. Some of my duties which are particularly applicable to this position include; 1) the design of park facilities such as trails, ball fields and parking areas, 2) capital improvement project planning which included park facilities, and 3) daily Interaction with park department staff. My current position as a consulting engineer with Merila and Associates has given me the opportunity to design parks and trails for the cities of Hastings, Eagan, Plymouth, Maple Grove, Lino Lakes,and Centerville. Through my work in these and numerous other cities I have become familiar with the park planning process. Our firm is currently working on a master plan for the city of North Oaks which includes a park facility element. It is my hope that I will be able to use this background to help Improve the City's Parks program. Particular goals of mine include; Dthe expansion of a trail system in the city, 2) integration of recreational facilities under Jurisdiction of other agencies and those of the City, 3)preservation of unique natural resources as part of a community open space system, and 4)Investigating alternative funding sources for these facilities. Thank you for your consideration of my application, let me know if I can provide additional information or vould like me to attend any upcoming meetings. Please if you Sincerely, /St#ph#n ti. Johnston 9db North Shore Drive West Hound, Nn S5364 333-7593 (work) 472-0007 (home) jam 2 2 ISSi ji’ii a.w ■ rr J- CITY OF ORONO ADVISORY BOARD SELECTION PROCESS GUIDELINES TO STAFF ADOPTED 7/23/90 The following represents an outline of a flexible appointnients process that the Council has adopted for guidelines to staff and applicants during the selection for vacancies of its various Boards. 1, When a vacancy occurs or when a tern is to expire advertisements will be placed in the City s legal newspaper together with other appropriate notification of the*impending vacancies. Advertisements will not be reauired for appointments of Chair and Vice Chair. 2. Notices will contain a closing date for accepting applications for purposes of administrative ease The Co'uncil by a majority vote can direct rurther solicitation of people. 3. Applications should be in the form of a letter expressing interest and a resume or experience^ oarticularlv experience that may be relevant to the oosition fro*m individuals who are new to the process. Letters of intent will be requested from incumbents. 4. Council may hold interviews at one Council meeting and may extend the interview period if it desires to a subsequent meeting unless a different process is indicated prior to such interviews. Failure or inability to attend an interview will not result in automatic disqualification. 5. Following the interviews Council will then decide what appointments they desire to make to the various vacancies. r r: t ; ■ r m Toz From: Date: Subject: Mark E. Bernhardson, City Administrator John R. Gerhardson, Public Works Director January 24, 1991 MEETING JAN 2 8 1991 CITY OF ORONO Ordinance Amendment Declaring Private Road a Public Road On January 14, 1991 Council directed staff to prepare an ordinance amendment declaring Wear Lane North and Wear Circle a public road. Attached for review and approval is the ordinance amendment. Recommendation - To approve Ordinance *declaring Wear Lane North and Wear Circle public streets, and that upon publication Wear Lane North and Wear Circle will be maintained by the City. seconded by , to approveProposed Notion - Moved by _ _, _ _ ordinance #_ _ _ _ _ _ declaring Wear Lane and Wear Circle public streets and that upon publication Wear Lane North and Wear Circle will be maintained by the City. Ayes _ _, nays _ _. TO;Mayor and City Council FROM:Mark E. Bernhardson, City Administrator Forwarded recommending approval. The attached proposed ordinance was prepared by the City Attorney. —- ORDINANCE #_, SECOND SERIES AN ORDINANCE AMENDING CHAPTER 6 OP THE ORONO CITY CODE The City Council of Orono does ordain: Chapter 6 of the Orono City Code is hereby amended to include Section 6.45r as follows: SEC. 6.45. The Council hereby exercises its dedicated easement £Uid declares the following described easements as public streets: Addition. Subd. 1. Wear Circle. Outlot A, Rolling Meadows 2nd V’ Subd. 2. Wear Lane North. Out lots A and Rolling Meadows 2nd Addition. Effective Date. This ordinance shall be effective as Adopted by the City Council of Orono on this 28th day of January, 1991, by a vote of Ayes and _ _^nays. Dorothy M. Hallin, City Clerk Barbara A. Peterson, Mayor r’k onrs aBCUM»i CITY of ORON Post Office Box 66•Crystal Bay. .Minnesota 55323• Municipal Offices On the North Shore of Lake Minnetonka !, January 24, 1991 Wear Enterprises Partnership % William Wear P.O. Box 245 Long Lake, MN 55356 Dear Mr. Wear: The Council at the City of Orono will consider an ordinance amendment that would redesignate Wear Lane North and Wear Circle as public roads. The Council will consider this ordinance amen^dment at their January 28 , 1991 meeting. A copy of the Council agenda has been enclosed for your inforination . A copy of the ordinance will be available at the January 28th meeting of the Council. If you are unable to attend the meeting and wish a copy of the ordinance sent to your residence, please adivse my office. Sincerely, /Dorothy Hadrlin■bthy City Clerk / Enclosure cc:John Gerhardson, Public Works Director Mark Bernhardson, City Administrator Jeanne Mabusth, Building & Zoning Administrator Robert Lorenzen, II, 2850 Wear Circle, Long Mick Seivert^ 85 Wear Lane North# Long Lake 55356 DH/lsv ■GILDING a ZONING • 473*7337 ASSfSSING administration a finance - 4T3.T35« FAX *4734)510 PL BUC WORKS - 473*733» "Gror~' (H^ - titKlEV^ CITY of ORONO Post Office Box 66*Crysial Bay, Minneaou 55323• Municipal Officea On the North Shore of Lake Minnetonka January 24, 1991 Robert Lorenzen, II 2850 Wear Circle Long Lake, MN 55356 Dear Mr. Lorenzen, II: The Council at the City of Orono will consider an ordinance amendment that would redesignate Wear Lane North and Wear Circle as public roads. The Council will consider this ordinance amendment at their January 28, 1991 meeting. A copy of the Council agenda has been enclosed for your informat: ton. A copy of the ordinance will be available at the January 28th meeting of the Council. If you are unable to attend the meeting and wish a copy of the ordinance sent to your residence, p.ease adivse my office. Sincerely ]} Dorothy If^lin City Clerk/ Enclosure cc: John Gerhardson, Public Works Director Mark Bernhardson, City Administrator Jeanne Mabusth, Building & Zoning Administrator Wear Enterprises Partnership, % William Wear, P.O. Box 2 5, Long Lake 55356 Mick Seivert, 85 Wear Lane North, Long Lake 55356 DH/lsv m 0 1^- ■UILOING a ZOMING - 473-T357 assessing ADMINISTRATION & ONANCE - 473-735S FAX-4734»10 PLBLIC WORKS - 473-7359 4 I CLCV* OE^ aeon®. id CLCV*" January 24r 1991 CITY of ORONO Post Office Box 66* Crystal Bay, Minnesota 55323 • Murucipal Offices On the .ik Shore of Lake Minnetonka Mick Seivert 85 Wear Lane Motth Long Lake, MN 55356 Dear Mr. Seivert: The Council at the City of Orono will consider an ordinance amendment that would redesignate Wear Lane North and Wear Circle as public roads. The Council will consider this ordinance amendment at their January 28, 1991 meeting. A copy of the Council agenda has been enclosed for your information. A copy of the ordinance will be available at the January 28th meeting of the Council. If you are unable to attend the meeting and wish a copy of the ordinance sent to your residence, please adivse my office. Sincerely, Dorothy Ha±iin City ClerkJ V. Enclosure cc: John Gerhardson, Public Works Director Mark Bernhardson, City Administrator Jeanne Mabusth, Building 4 Zoning Administrator Robert Lorenzen, II, 2850 Wear Circle, Long Lake 55356 Wear Enterprises Partnership, % William Wear, P.O. Box 245, Long Lake 55356 DH/lsv ■mUNNG a ZONI.NG • 473.73S7 AMESSINC ADMINISTRATION A n.NANCE - 473-73M FAX - 4734W10 PUBLIC WORKS - 47J.7339 f To: Proa: Date: Subject: Mayor Peterson & Orono Council Members Mark E. Bernhardson, City Administratq^^ January 24, 1991 12291.8 COUNCIL MEETING JAN 2 8 1991 L.M.C.D. Comprehensive Plan - Shoreland Regulationscnv OF ORONO ATTACHMENT - A - LMCD Snoreland Regulation dated 1/9/91 (memo only) B - Metropolitan Council Memo dated 1/15/91 C - LMCD i/23/91 Motion Re; LMCD Comprehensive Plan ISSUE - 1. Present to Council updated information that in the progress of LMCD's comprehensive plan 2. Determine from Council steps they may desire to take at this juncture in light of those events. INTRODUCTION - At the Council's last meeting Attachment A was presented outlining the results of the January 8, 1991 Metropolitan Council Systems Committee hearing. Attachment B was transmitted in advance of that Committee's January 22, 1991 meeting. In the interim between Council meetings. Council member Callahan and Jabbour together with myself met with LMCD on January 16, 1991. This discussion, represented a "firm and frank exchange of views". Among those was the reiteration of Orono's position that it did not feel that LMCD should be involved in the shoreland and that substantial changes would be needed to be made to the comprehensive plan in order to gain Orono's support. Present at that meeting, in addition to the above listed representatives were Orono's LMCD representative JoEllen Hurr; Gene Strommen, Executive Director of the LMCD; David Cochran, LMCD representative from Greenwood; Jim Grathwol, LMCD representative from Excelsior; together with Steve Preston, a consultant that the LMCD is looking to aid them in their implementation of the comprehensive plan. DISCUSSION - As noted in the Metropolitan Council's staff report (Attachment B), they recommended the Metro Systems Committee suspend LMCD*s plan for a period of up to 6 months in order to work out differences in that plan that a majority of cities may have with the plan. It was additionally recommended that if the problems cannot be resolved between the communities and the LMCD, Metro Council would not attempt to resolve them, but would refer them to the next session of the Legislature in order to resolve them. At their January 22, 1991, the Metro Council's Systems Committee, after extensive discussion, voted to tentatively approve the plan contingent on resolving issues with the other cities. L.^ L.M.C.D. Comprehensive Plan - Shoreland Regulations January 22, 1991 Page 2 of 3 Subsequent to the meeting, Metre Council's legal 'f was unsure that such a disposition was possible. As sue*. 'lis may be again reviewed at the Comr.:^tee's Tuesday, Febr ja 5, 1991 meeting. At the LMCD's January 23, 1991 meeting they decided that instead of grantin'"! Metro Council the requested 2 week extension, that they request a »0 day suspension on the matter at Metro Council subject to a Metro Council person to assist the resolution process. This may however not mean that the only "action” on this plan 'ill be discussions between LVCD and the cities. There has been legislative interest in thin plan and selected Legislators may attempt to introduce legir-laT^on relative to Lake Minnetonka based in part on this plan or thei own agendas. Reasons for further work between LMCD and ‘ho cities include not only the disagreement between communities related to the plan, but also the changing political context vith a new Metro Council Chair together with anticipated chance in a half of Metro Council members in the next 6 months. Additionally, changes in the gubernatorial office together with the Commissioner of Natural Resources and shift of a DNR staff member to a new position in the soil and water resources may have an impact as to the DNR's position and/or approach related to shoreland. Shoreland Regulations - Staff continues to work on a draft of Shoreland Regulations including issues specifically related to marinas and what changes the City desires co undertake regarding their future control. Discussion of these directives would be helpful in the upcoming session(s) with Council and Planning Commission on the Shoreland Regulations. In the meantime staff is assembling for transmittal to LMCD the City concerns related to each marina, particularly as to dock exter • ns. It will request LMCD »-espond in their licensing process these issues. ALTERNATIVES - 1. Accept the information. 2. Direct Council and staff members regarding further wor with the LMCD. 3. Table. 4. Take no action. 1.; f S:-': ii’ ■ .. •. liv-' • ‘ «. h L.M.C.O. Comprehensive Plan January 22, 1991 Page 3 of 3 - Shoreland Regulations RECOMMENDATION - Accept the information and table to February 11, 1991 if no further action is needed. PROPOSED MOTION; Moved by , seconded by _, t..at Council accept the information related to the LMCD. Ayes _ _, nays _ _ cc;JoEllen Hurr, Orono LMCD Representative Gene Strommen, Executive Director of LMCD Jeanne Mabusth, Building & Zoning Administrator Michael Gaffron, Asst Planning S Zoning Administrator f TO: PROM: DATE: 12219(. / Mayor and City Council Mark E. Bernhardson, City Administrato January 9, 199i SUBJECT: LMCD Sftoreland Regulations and Comprehensive Plan Attachment:A. Shoreland Regulation Memo Dated 12/6/90 (Memo Only) B. Proposed Shoreland Work Plan C. LMCD Letter Dated 12/17/90 D. LMCD Memo Dated 12/19/90 E. DNR Shoreland Regulations Excerpts Dated 7/3/89 F. DNR Letter Dated 12/27/90 ISSUE - Present to Council information regarding the following matters: A. Update the status of LMCD's Comprehensive Plan. B. Review actions proposed by LMCD members regarding LMCD Comprehensive Plan. C. Update Council on current, action related to shoreland regulations. INTRODUCTION - Since the Council's meeting on December 10, 1990 LMCD held their meeting on December 1 2, 1990 to explain the process of shoreland regulation adoption to those cities who are participating with them in the shoreland regulation process. At that meeting LMCD announced that they will be engaging a consultant to assist them in a review of the shoreland regulation and proposals from the participating cities. The person selected was previously an employee of the Department of Natural Resources who had worked on the initial proposals for the shoreland regulations which were issued in 1989. DISCUSSION Issue #1 - Update the Status - LMCD continues to go forward with the funding from the DNR despite the fact that several communities have indicated that they will not participate with LMCD in the matter. LMCD had indicated to the City prior to that meeting, that the City may not be able to work on their own or that the flexibility the DNR could exercise through the LMCD may not be available to the City of Orono if it were to proceed separately. It was indicated to LMCD that, in fact, the city had been directed by their own proposed agreement from 6/90 to work with DNR separately for its lakes apart from Lake Minnetonka and that LMCD's regulations in some instances were more stringent than r.’: DNR's. As for flexibility the following items were mentioned: - DNR couldn’t be less flexible than they are with other cities who proceeded independently in dealing with them. - If DNR was in acceptance of L.VCD's standards for Lake Minnetonka it would place them in a difficult position not to allow the city to adopt those as regulations. - Orono's regulations generally were more stringent than either the DNR’s or LMCD's and so that the need for flexibility was probably limited. In addition, LMCD indicated the City may have difficulty getting funding from DNR for this matter. As previously noted back in October, the DNR had raised the issue of not being able to take the funding that had been slated for LMCD and route it to the individual cities. Being aware of this possibility this $2,500 to $5,000 will have to be an issue dealt with DNR. (There ma be other ways to have it appropriated to the City.) On the other hand, dealing separately but foregoing the amount may be worth it to the City of Orono in the long run. Additionally the cities not in agreement with LMCD’s plan may be able to undertake a separate cooperative arrangement as a group wit;h DNR. Subsequent to the December 12th meeting, LMCD transmitted Attachments C and D to each of the cities. The apparent thrust is that cities can work independently from LMCD if they use rules more stringent and exceed DNR standards so that flexibility is not an issue. As for available monies, that issue was not addressed for cities proceeding independently. There was an apparent indication at LMCD’s 12/12/90 meeting that while grant monies (and enforcement monies in future years) from DNR were available through LMCD, that the State’s budget shortfall may negatively impact monies for others whose funding is not committed by the time budget cutting on the State level occurs. In response to Attachment F, I discussed the issues of flexibility and funding with Ron Harnack of DNR. His comments were similar to LMCD's and the statements in Attachment F. It may be appropriate to request the legal basis for DNR’s interoretation; - For denying funding to cities proceeding independently from LMCD. That DNR not being flexible with cities proceeding independently. (Attachment E outlines other reasons for allowing flexibility.) That alternative /"Below DNR Standard Provision" requirement which in their rules states approval must be by the "other units of government having adjacent land use authority impacted by the alternative controls" a. ) Means all 14 cities around Lake Minnetonka. b. ) How LMCD's process would satisfy this requirement. c. ) DNR’s basis for requiring comprehensive land use planning beyond setting zoning district and criteria (not allocation or location of those zones.) While it is convenient for DNR to work jointly with the 14 cities rather than with them independentlyf does DNR have a legal basis to discrimate against cities as to funding and flexibility when they will independently deal with other cities in the Metro area who share the same water resources and were to even deal with selected LMCD cities on all other water bodies in their community apart from Lake Minnetonka. Issue #2 - The "Group of 8" as a follow up to their 12/6 meeting, reconvened on January 8th to determine appropriate directions as to LMCD's plan review at Metro Council, determine if representative position alteration may impact an amendment to the plan and what concerted action, if any, should be taken regarding LMCD. The two primary issues are; local control of surface use and land use regulations. The cities feel that LMCD should generally remain as originally constituted dealing with surface use management only and that local communities handle land use and where required deal with Metro Council on comprehensive plan amendments and DNR on shoreland requirements. LMCD's comprehensive plan changes that in that the degree of local control of lake surface is lessened and inserts LMCD as an additional layer of government in land use. REPRESENTATION - One of the actions discussed was appointing representatives who may be more reflective of their city council's position in those cities who opposed adoption but whose representatives voted for the plan. Deephaven did reappoiiiC Burt Foster but Greenwood is possibly not reappointing David Cochran. (In addition, Victoria, whose representative had voted against the plan was being replaced because he is no longer continuing as a CounciImember .) CITIES - The 5 cities represented at the January 8th "cities meeting", all indicated they would proceed separately with DNR on shoreland regulations at this point. METRO COUNCIL - The Mayors of Wayzata and Spring Park, together with representatives of Excelsior and Orono outlined their objections to LMCD's plan to Metro Council's System's Committee at their January 8th meeting. The thrust was that LMCD apparently felt compelled to move forward because of prodding by Metro Council, and that given the cities dissent Metro Council could now direct LMCD to resolve the discrepencies including whether LMCD is required by Metro Council to be invol /ed in land use. There was no Metro staff report prepared for this meeting. It was tabled to their January 22nd meeting at which time a Metro staff representative will be present. Staff will monitor the progress and expects to attend that meeting. LEGISLATIVE - Present at the January 8th "cities meeting" meeting were Senator Gen Olson and Representative Steve Smith. Senator Olson indicated she was generally opposed to supporting an independent taxing authority for a non-elected body. Both Legislators requested that they be kept apprised of developments. While LMCD had previously indicated not going forward with statutory proposals for 2-3 years» there was some indication that there may be some interest in 1991. Changes in the Governor and DNR Commissioner may present some new opportunities. Issue 12 - As noted in Attachment A the City has been working to determine its appropriate direction once the matter as to what LMCD would do has been settled. It appears appropriate to continue separately and as such Attachment 3 represents a possible work plan for developing this. In the shoreland regulations the City can take one of two tacts. These are as follows: A. Amending the Zoning Districts - This tact would have the City specifically changing its zoning districts as to boundaries around Lake f!innetonka and Long Lake if not all of those go back 1,000 feet from the lake and additionally establishing such lake use districts around each of the other lakes, where they currently did not exist. In addition each of the districts would have regulations pertinent to it. Because of the substantial nature of these district realignments and individual notice together with the boundary changes this approach may prove very burdensome and raise substantial opposition based on if nothing else the fear of the unknown than if an alternat'. route were chosen. B. Lake Use Overlay District - This would be se^, up as either an overlay district similar to the City ’s wetland flood plain ordinance and would apply to all zoning districts 1,000 feet back and would take from each of the zoning districts the features appropriate for the overlay district with differences being by the classification of the lake and/or other water bodies, such as Lovg Lake Creek. (An alternative to this approach thut would accomplish a similar result would be as a part of all applicable zoning districts that fall within 1000 feet.) These zoning changes would only necessitate general consideration and would not be property specific as option #A. For the most part it is anticipated that around Minnetorka and Long Lake there would not be substantial change but the impact would fall primarily on the other lakes together with the 300 foot setback from Long Lake Creek, Stubbs Creek and Painters Creek, which previously had not been mentioned in those categories. The appropriateness of approach was discussed with Ron Harnack, who indicated the overlay district as an acceptable approach. Additionally DNR desires an update of the City’s flood plain regulations (Section 10.55). The City's flood plan regulations were acceptable in 1974 and it needs to be determined which changes, if any, need to be made to conform to current federal regulations. Staff is developing a draft of a possible shoreland regulation which address; - Orono's current regulation and concerns - LMCD's Appendix C - DNR's Shoreland Regulation This Initial draft would be independent of LMCD's but including ideas from LMCD's draft that may be appropriate for Orono. ALTERNATIVES - Issue »1 2 Status of LMCD's Progress 1. Accept. 2. Discuss and give direction. 3. Table. Issue #2 2 Action by Cities 1. Accept for information purposes only. 2. Take action proposed. 3. Direct representatives to vote for deletion of specific items such a Appendix C from the Comprehensive Plan and/or any reconsideration of the Plan in total. 4. Table. 5. Take no action. Issue >3 - 1. Accept the information. 2. Direct staff to continue on this process. 3. Table for further discussion. RECOMMENDATION - It is recommended that the Council accept the information related to LMCD and that at this time direct that its HtrcTtfe^^'^to^^mlndr irad^itio^n ?t is recommended that the council direct staff to continue with the work plan proposed with the overlay district as the initial means for developing shoreland regulations for the City. cc:JoEllen Hurr, LHCD Representative Jeanne A. Mabusth, Building & Zoning Administrator Michael P. Gaffron, Asst Planning & Zoning Administrator J r 12690.: /l77^‘MexJT /\ TO: FROM: DATS: Mayor and City Council Mark E. Bernhardson, City Administrato^t December 6, 1990 SUBJECT: Lake Use and Management Attachment: A. Proposed Resolution of Opposition B. LMCD Memo Dated 11/20/90 ISSUE - Determine level of support by Council for Attachment A. INTRODUCTION - In anticipation of tne LMCD orientation meeting of Wednesday, December 12, 1990, seven of the cities met at Wayzata City Hail on December 6th with a representative of LMCD also in attendance. In attendance from Orono were Ed Callahan, Gabriel Jabbour and myself. j^fter discussion of concerns and possible avenues of action the ji^^jjjched resolution was developed at the meeting to express the concerns of the group together with the possible addition of Victoria. Orono did indicate that it did have concerns with the plan beyond those outlined in the resolution. jg has ’‘-f^en reguested by Orono that Wayzata tape the presentation in theiz Council Chambers on December 12, 1990. This could allow for future reference if needed. As part of the discussion it is anticipated that the group would: a.) Solicits the support of other LMCD members not in attendance. b.) Meet with Legislature and Metro Council representatives on various aspects regarding the plan. c.) Ascertain to see if the plan can be reconsidered. d.) Determine if the individual desires to alter its representation. In addition the group would later review whether it is appropriate to do anything as to the financial contributions to LMCD • ALTERNATIVES 1. Adopt as presented 2. Amend and adopt. 3. Table. 4. Take no action. RECOMMENDATION - Based on the concensus of the meeting it is recommended that Orono adopt the resolution as presented. PROPOSED MOTION - Moved by __, seconded by __, the Council adopts Resolution # expressing its joint opposition with other cities regarding the recently adopted Comprehensive Plan. , Nays Ayes cc! JoEllen Hurt, Orono LMCD Representative I M=„ C--S¥“£'S'»“K‘S.. «»/ M«aft *• Jfjt ,T*-, *<51-0004612 291-6359 il>D Oi-*-'i rrffiiUt^T 0AT& TO: FROM: SUBJECT: January 15. 1991 Metropolitan Sy-stenu Cerju:*-*-- Mc’.ro Goverr.srico DKuioa. ?at ?ani Lite Miasitssis :-s=J M^»ica«nt Projrio jyVp* Mlnneictika Conicrvatlcn Dotne: Referral Fie No. 15292*1 „ U» co««a fiid. u». .te of u.e p.i or »y part 0««cf. be WcSaircly >«p.r.d.d. Area,« auy oircw io« ---------- . An iffec'xd eomaiwon. board " toJ^b'lifb(M»S'* If the auncil and the Of part thereof, to the entire mcmbenhip ^ adjustment of the plan that may __MWaRRIftfl- Of ARdlCV ;&ie 'Councii;i approval, then a 1 ^ constdcraticn and disposidoa by the not regular session of ±e Minnesota ugBwturc The sixty day revit..* period eKplrea on Feb. 4,1991 BACKGROUNDbackground The Meeopolitan Council has had a long-term Jf rA.f«H! m renrewnted. U.O ^blio ««« r«0»»«dte <ha. Re^onal Park DlatricLK^®Jlvia»e —----- s.rD;4s^. .^To:2“1o8VC “ plans of the ‘ on 1 . n Mkisd *he Council to rcvic*' accfiis '.o the laxs. H.Uted-i B»y. «h« Sl»« Executive Council cckeH -M Council forr.ed a taak force lo a<Jdres». The 1. Boil and shoreline access oa the I?ks 2. Fundi.-:* for ir.ancgeme.nt and access 3. interjovernmcntal reiaiions, and i. Status of researe.n ■fte ISM iMk‘‘e?®"- =f '”l^''rr.vce«^r'?ran^u^^^^ ;c|i:ia!ir.5 su.-f2ci '.sc itie management ^wluld need to be uncrecacd.rRaoajcu^c**^ ..----- 8sirsr^ir5«^«e-.-ci- ■«« -- <—. «coasenila‘<ion of the Metropolitan 3>aicnta CoctnuttMt •n... the Motrojclitan Co-ur.cil advise the Lake .Vtoetonka Co«c.-.'at,cn Dtstric - « J • • 1. LJkICD should proceed on Its placrcng study .or •• — conditions: ia October 1S88. about the p an f UMCD .^"vene » m^t “ "“‘I"* „;,i J of unde.itandir., that will Cianiy *»« smajna*/ * place in^ conjunction early aa practicable.earij m pn^uMwiw. O^nscir. major obiec.iv.Jt « LMOD wai to provide improved public acceas _ , *. « . -n,^ ij^ua ire more local in reioMhj conflicu. particularly when tboM couuiCTi »»y The LMCD la only one of a nvmber »mmM'^rmaay of the Metropolitan with reaped to those iuuea. SUMMARY or ?IAN «oerience and jatiifaciion, sbotcland TTie plan indudea leeiiona on ••«e«»'‘0“ IS^JlU^aMtructSr Ai described below in the Sutlf prated enyironmental protection and roieageaeat itruciur yfci ,**■■. ...>^ 1, f f ^ iitfln The , f A* ’hAao arftA0 Of# COaU«#Ht v^’tH (he Aulyill wcuon oi developmcot of the MciropoUtan ^ea. i r.e Developceat Owie md with ihe of the gPtU and particularly, with respectplan, h^ef. ftil* with reopect to iirpiamee.ti^o or mo *u to impleaenailon ci a managcacni structure. Ti. C««a dit«:ed .be LMCD .= “f, “ cuX-"-« among .he dto «:d e.h« «8«‘" Of eJdiilng authorities 00 the lake, * VI^Tiiie ike plan addresses the manage.acni structure from the pla'^ or as ?•[* th« ^ t^e plan, the aaoagcmcni structure for the lake wd the L^CD held a J*lMCD and eight of its fcurtee.n meir.be: c;t;e^ rematof a aajor area of disapeemeni ^indaoentii differences in bow the LMCD The disagreeiB«:ts between the c:ti« and ^ ^rdinatiag authority. As noted in the wiU be Ofgioiied and shordand protection may bo attributed in part Staff Anelysla, some w “ and fun^g are more than scmaonc.to eonfusieg language in the document but .ssues wiia ano lua » -njia i, not a new concern for MeiropoUuo Systera * Jeetia^to seek a simpiiced goveroing process on tr.c »akc a concern* and that a frank meeting J ”f^^..gtae3b«rt did not appear wiUing to accept thessr.MssrSiSr£-= Roeludea «(tl«« di£f«en^ »nd ^to^feaenilTH^i^ot be .be STAFF ANAIYSK FOR CONSISTENCY WITH DEVELOPMENT CITDE CHAPTERS MeturtI Raaooreei cDlck Otgowi) ^ ^ I* a .A I A A ^ ^ ^ ipedSc B.n.|ea^ below .he 929.4 b„,teple««...iono£ usiol luthoritiei remelns t major ^ueation. Comprtkcatlve PTainlat (Bart Seanesa) 0. pl« revtew, o£ dte«d locd *ovem««». Tb« LMCD iddml Ud» mwefUMl pcegnm. pIm ulwdraena lot lemd utc chiege* •!(««>“« tliMdy hiM en oppotiuidty » J. ^ jaeodmeno H designed .0 deal w>U» id use res for i:.., Lk.-Lrv__ L i; » .<.* are i»*volved: Ihetefc:;. ;f the L.MCD nw cc».ccr.j sf.S'SS’s; r«i«. pro«« »<» iu «v^«w. ccesidef the iofomuiioo io detenninlni « • % - Pftricf ProfTim (Arne Stdftnid) •»i* iKi* r’''uncil’5 Rtfcreilioa Open S?-cc chsptc. -* 'n»e LMCD pUo i* cousutcnl *aii • Mir-e’ooki Regional Parle Koerenberg JLropoUtaa^Devdopmeni Guide by ^*a£ Suburbae Heer.epin Regional Parit^iiS^Feawftaiul the roles and and Dbtnct ia miaeffog tboae regional ijnds ot "regional attraction* (the regicnai part ^-AAfriiAated manaaefflent and regional . v.^^-w-ra part Hennepin County regional Dbtnct ia managini tboac regional ot "regional attraction* (the regions, psrlc. rofin1inP*“* managetaent and regional r*~and Nocrenberg Park, Hennepin County regionalWfld Gooie Chase Island, Wawatasao Island, ig • * . 11^ approach xtist be Open apwc -------- The plan recogpiaes ihai ^toa.ncag proposed wgiona^wrM^n^ IS [Ton inc ------------- proiram in order to quamy wr s^il be a priorip/ for funding by ike CounciL Plan statea that the Uke Minnetonka g£ jLinetonka has been identified u a The plaa is correct in that funding for development of the perk is not currently a priority by the CouneU. The for LMCD activities veil be sougnt from Srtoriff of tte Council. TT>e .uppow wquicition aad develop:^pnun»7 W7 priori^ of the Councu. tbeCOttoefl. the only of the regioaal park on the lake. U^CD actMtlei* pU. -U. <b« d« UViCD Ecoaoaie Resaoieh Pror^ Dtirick) Tta auMieoeirt prop» coowin. the following 0««»ciog ptopo..Ii . B»«U. p«p.^.« oTS^*« the ooow tlufe peW W « «P*oi«l t« levy- : I■* ■* If?""’ I t k I proposed. 5 cfiV loctl, regionsl. st»te and rsds:-t jraau. PUee &e flostinj ie'y ouu.de .he ciiles' end cour.w'» K^-? '■”“• ^ AWW ^ ^ Meke reiienel ee?i.al :mpn=ver.en. ptopeB fuaie eveueb'.e tor in:=:c.r.en.i=g propeeed capital projccis. ■th, rr-:-;--.:-----r..e.ioae. -me prepcruu u... — 7p^^-;,v „ ^ Would a Slicker cr A p«ffion*i UOCMC «3u*“— '■■ . . •. .u_ _.wt »na lair wav to licit USe with !ctei« dUiaeeativee for 1»> paysent for resouree Bsanageirtent. Metro DIviiloB (Pat PaW) Tbe *0*1>«* ite cUis* *□?«» Cbmmiitec meeting indicate .hat the "^5* pf,a comribuies to the dt^ftest UJCD il ofdl IS the pUn^iinvcva different messages to different «t W .hroughpu. U,e pien eomriburee »Qjmmiitee meeting m^w tsar rtaden. For eiample. the use o , ^ mandatotv* and is used by the LMOT m imerprtuiions because the term shall connotes tuted elsevKhere that they do not Bway iflstanctt in conflict based on icterpcctatica. the plan preferable. Hw plu (Ito t«eeiM^«pre ^ JSt U«oddb«'Jlih£Xcum^^ l‘“‘‘ “* “IJ: b« eUociMd tt) Mfvieee ptowded by L>«^^ uSinTihit mow asen of the lake ate from {tt pcopeaal tor a county-wide ,1!^ h^«v«f i£it most residents of Heaocpui county sre lJS?3^urhI£liSSeT.h“ proper^ tut rsweaues cannot be osde. I governance , . U. S—c-re until o«w lundiag toMtcss are :n place. .\i t..a: The plan propos« fcialnicg J-‘rr-ai feurtaan membert thic arc appomted by and time, the plan fecommendi ^ Venbem repreiestiaj the MetropeUtan C^unc;!, ;be fcpreseni a lakcshcfc the waicnfccd district. Hennepin County and thorteomiagi: T^e plan ffcommends membenhiD hat contributed to the prob.cM ^ cities. The citiei cither did those repreaectativea.tnoic nc pun rc««»er.d. .h.^ ifr*lio«.lMprLntaUoa from the MetropoUtan Council. Oie D^. me ^ Eeciioncd and Hennepin ParJo. Wim the ^ lakeshorc cities. Any funds obtained from ms would be a Amding agent in nrobablv be administered on a comractuai basis. The Council, the DNR JwcU aS^the oversight that must be exercised by thcac would .u«». U„. U:e ..epcie. .hould oo.«. on ;h. governing board ot‘ the LMCO. sboreland management The DNR bM delepted ° 0‘S *« eommuaiitewith t«poct to ritofelt^ tS tjScD^ *nd in ihoreUnd mnnagement ias«csr.t!S. - ^rrrs.“!sssss“ S?««l i«i oatoKed. m!»«««,. “ LmS *01 «k to Melcktd w ctolljr «W tool gevwpmenu.ettctly *b« jtgl ^ “ ...inL between some of the SSilSduSuK^ ;?ttette U» LMCD would in ftet be «.te»ng wMiuonl authoiiiy If ttatoe to implement its plan. Thecitieaheve dv*w«^of Ld use ddea eomptoiefy wtthitt the JJJjLjb to- that have ihorelaad wiiio theif ciQf on ettwfwhr b uil^ » *• ^-yC?®il^.2,'5V witbin the dtif. »d J) in iSSi‘j£»£irS'2.15?^ ia not oeaaiatest vrith tMCD ipildetlnes.Mwamvwe> wvwv -----------w DNR leiuUllOM do *00* for fleibOley In ptepering the IWO awmbet SMLdd-. To .dd~» the ciUe.; C't:. K-tfv I, •» t • subsunilally la iu e:fcctf s The proceii dtefted hy '*'5^^*^.'*?'^^ iSul civee ’ sbateiend ordinincej. In sr. sSort to :e«jcre bora ib« of heviin the DfO^tMUy r <b ^ autSoriry wtib tespeB to Ukeahore doe. ihei the ^ -;“'„Sduo of undemanding that the city of S?«g ?a« . ---------- ,n ;»1 "7="™ . .0 AU .greeoes: ai a nsodd for other chmfiac 1). *-• * f <7%* rMCD has stated ihai it will sttespt the LMCD on Jan. 10, aa • J — ^ ini3 ajrccuicii* « •• —- —ssssi'sss^ i'sSs,S«i“S r~ 5to reach compMibli mcfflorandun of undenuw g ---------- ”. m— <«»#«• Comm tree tneeung 00 Jaa. 22. i.» “^;„dV« Of undemanding it Mei»po5unSy»«n-Committee raw ^ ,he may eddteie the dtlee' ceneeBU ” ,j,/o.uaci! when it directed LMCD to «eks£rs."'rdSrTr.;s^ siS, manigeraest itnscture. memorandum of understanding Tic final directive of the Council on June for Lake Milmetocka to scc<^ a meeting or meetingi of the ageiwiei ajanlgemePet siracture for the lake.*arnemorLdumof ur^tandmgjhai^«^^^ ^ ^ directive.amcmorano«inw4 nmctlcabla. The LMuO aaa noi mev ui» uaawe.e« •fliij aeiiviqf was to be conc.uded aa any a* pr^ LMCD held numerous public tnceunp Ittlbmution lubmittod by the uadenaken an effort to bring the laksshore on the managemcni pUn (sec Attache -) ^ authorities and agree on how those wU dUea and other gover^wl >»fa««Sent clearly icopardues the implcrac.-.tat;on of this managemcni plan and The management Uauet on the lake do notSisrsry*<C ‘i«« #imI eooidinated manner. Th. Craradl» willing » «.». the SX^^Coie!^ ioolt to the legidetur. toreasonable tune to auow wr me pg-vM- nNDINGS 1. sirivs UtfCD h« -rat Counca toeralva « period; to involvo all agenaee with auUumty or October. IMS about theto brid the MciropoUtan Syittma Commlueo quattcrly. beguustng m wtooc plM'a progrMi, iiiuea and aignlflcaot findings. ^ .ra . . t. •_____.< pilD • f •••— —^ •nra LMCD h« ^ m« ^ “d reaponaible agcncica together to . *n.e »ack of a memorandum of undemanding •!5!i2i:Jl“.iS^S ra.n.,eraen.^ end raeke it i«ffee.ivc in *p4..rihg the SiaMty of the leke .nd ui providing public . ' r 3. either h.ve ................. ^ . ...-u,M>hth«Council*8 4. a*i-w»**«* thoUke. 5. Siisr^rsiss.-^si.»-=-■-« _____...»;,'^A«/'r tha tslaa bv th4 C*t«A 6. that ;vcl of n eUa^ eoofii*'#* wd uodeit !ans<me- - with o-e of the eight cine* opposing 7.ThfiLMCDhissi the ptan wir* (• COtUU* viS •—-o—^ as ssTSSsi 8.Tte of da id*e M^ren^e W uK J^l^rSt^ VSiaKfXxaa.’'“^So-'“^ Arei. or uuo»ie«» ___. _ ,w- ri%.i«cil on local planor through a awMt ««®wwiw«» ------- - . • j i«. la HaLMCPiseacoonied»comoeatto^hM® SiSS fteedog dt. 1-^CD aouM eomiBeota ate available ^ pto^U/i Ita eotBsteota vfl gyMIttlBMU to M% •» |^|UVai*a --------- ggvesQflieQta ®ay be ‘^,.^.r^,'S3rlt. «.«peU<«» «lpifc““ 8 V:^ t •-':- i'-' I,.*- ^ \ ' ?' . '. :r :.- A" ^:l; il:'; bl:/-': ‘ L-tc 1^: ^ f“« • • • kecommendation Thkt the MettopoUun Council: Adopt the ibove report sad Sadlnpj asss srrx'sr B<ia| Mbr« .!>. I«lltl.t»« tb. i»»e of Uk« Mtae<odloi »«»»*««« If .greeBcm ii not teiched ndthiii • shMOOoth penod* Ki\jJiaAKy\MlTSYLO\C0Vl^AlUCZQrLMC0 n.un Lcfkt >' j -i----- - -. ^ m. fm, IbmA 1. *.* Mtmiiitu Ip4M llfitf ifwit r#MJk«*cf '• r Mfutt Witliii r 9.-- M '■ *■ '■; "^C^’*''J /I A'yc mmF'’'QNKACONSERVATION DlSiRlCi lake M1NN£ --------- anu«ry IZ^ l^^- p.s. Pac Papl nacroSyStS't'S :erart-a metropolitan CvUNCJ- aao East Strss: St. Paul’ nN SSICI Saar Pat • • *1 <rtfrriac’''n utt o»ilav# MaS a tearing tM ycup rsv*au passed alcn9 at cnis tlM- Folloulng 5ece;r.cer la officials of :^e -f® Jacamtar Is ^aatlng upcate of zt9 major and avary lnc;vid-al ci:y , to all maycrS’ •aancars. This initiative council wAtr’ cpan -itn alliptanCic to »^aap tra csmiRun.^a.—ra city officialsW V w ^ . ^ ^d . fL.r-har uodata ^as sane ta city mayors anoOn Decemear ih' a rur-nar upo ^ chancas baing pro- SoVafrY prp««° xiis:!."? loSr is SoT-<nrp^s^j^. *« your SysttM Co««ittai «tat*ng.yWUT' “ riMily' • v«nj ^*JIJlif2tr*Ksrn.f plireiS^infl aanini*''"** tor. as “oji " ‘'^!o,bS.“, iStultant ta Ws SwrelanO firant A^^?“Sapti<.S prSraa. «H( asaoutlva alraetcr. canpUt* raviau af Sprlnj J-[Jf^4t^5S*aSs*S<e9niie ?! JIS. at thl aaatins's ':"S?a fpiric of cooparatlon maacing's conclusion* uncs tnac City»$ .noivldual «••«* SelorUIdum^of Understanding to prasantao JarcTcularly as they ware stated in tre resolution Ak officials ganarslly agraao otner LrtC: cities- '^a “jJialfola position botn tna aadoranoum sum^.M* a ic tc thalr city ‘**'*in.*'’Lrnix! t^^ffar It ta tn. City of ka/tata- Ja'^rust tkesa assist tna taekarauna naaPao In your raviau- jam J * V:-: h •'■ « ;;v„ ■T! I tv' S'' ' •!' ■ - ■ f ■- r A- # 1 <^/ -o<''c aol® -- ^9Acr> *n tt^nt citi*s ronfluft of 'Jncarstdra'.rg *<-<"*•'oral itsns^ as -jail *3 '•'**' Slnce**^' tu9*n« .^- Stronr.ar. Exacutiv# Olrec'Sf cc: narcel Jousaau I I xf^iuvaftitar^*‘A -f 1 ✓ ''/ :A/ rtpx, af Sarin? sh«ll cantlftut :a1. rs. r.«tntse ch.c tn. City »t Spr.n, ft-.d bv sb« Uilal*cur« on snoreUnds subjacc Co 5C»c« h*v« aoc^.oflr/ graftsad by «n« ar.d rtfional progrim#. 2. ia CO recrcACtonal facllici** UiC3'* authortcy on cha ihortUnd is ^ «X:tyU Coc. Uc.n..t .. In Statut. 103,.rU, Su... 3 (2) and (3), as tiofd: a aol'it subiic baachas, public decks, (2) 50 foguiaca, »atn:al^* * -^-tceas *o :.b« :ha car- and oehar public ^provided ehas a suniclpallcy ftay Jupac* ticory of cha this clausa by adopclng wm ocd.nance tada 6ha dlser.ee a **** dlsc'-'cs'* action by ona yaar after•pacifically referring co cha duc..c. eba district's acslsn. (., „ «,«u» ch. uid Mtnwntoe* ot J Iha t«g»Ucloti iMludln* ptrkla* “J, “iuciw* «unl4t?«l butldln, code,.hell he eanel.eent .i:h the eppuceei ead eonln* erdleenee. «h«te the Mt.nee 3.aefete Menegement Objeetlve. 1. 3 e"<l >• Heute«et ft.gte. foe Uk. Mleneconke ere leplemeneed t« the CU;, , ,p.tn, perk. . ..p.«» “ **'*’' " ‘ twees the suslctpelUy end the tHCD. UtCft will eeek no new euthorlty from the .cet. Ugl.Utvt. over Und m.A in Mlnnasoca Scatucas Cbaptar ^62. uaa daclalona cov.rad In Minnaiot* oIpH irv raaional or scat® psograw l«»* 5. WCO may antar into an agcaemanc ulth a .y plamanead by oehar agendas 1.10*91 • ^ iiift i, fi'-1*' I iit*t i h I tilidik yI i' I 11 J. .. . 1.-^ •» • •nciTiNG SLnrsARY L0N5-f£w !iAN*sr!iE-4r 'OR ■t....A.o.\e- pijBLrc ntrifiSi* intsosuc .v R.-. *■ ^ _ Jin IR' i‘i‘ jjn eb ADVISORY conniTtes: novr.a Uayzatj -es s Fic S: -;-i5 nir.r8tcr>-<A rec I's Ca ’>a Mat fflcnthiy 5w4rti''5 ''^^V , 1*== tf.r5u9n AU5< 1**.“^ 2^ meacings tc:a. SU9 CCnniTTESSJ Fiinarits Shei*«l^d Prgcfctiort UecUnos Laka U$t Lak« Access On-Shore PiciUtias Upland environmental Pr^zaczicn UeCih duelicy Ty^jfr^verr.nentel Relacicna Inititutienel Arrangements 12/lb- l/cC/s1 12/ia. 1/S/iR- M/SF. •/■&*. «/5=i. i./5/i-' './'••■'S’- VSR. ■4/5R- b/a/0^ b/2S/S^' b/SS/i*^- ■?/21 •a/5^, 7/?.?- 5/2'^- •/Si' l°^2b A/3 InitlWCienai V’VG rwidinv Int«rgcv.rr«.no«l R.Ucisr.s U/AO/a=l- ./.. aRPA county 1 STATE AdJtNC.ES PUBLIC PtVItUi LAKE nINNBTONKA PLNi.w./- Ity-long BMting. Saturday' Sacanear 2' l*-4' PUBLIC hear^.' PUBLIC HEARING' jun* h' IW' at 1=00 P« ard 7:C0 P*' »lme«o">‘* City Ha e ^9C8XV®C» tL aetPDar EM' li^ a-P^*” :s ssu.r3;J~S;3'S3S^ »;:s...... —.. =• “•■ /// ■jr^. vr^-------—T'1T ’- '’V :■ •'-w 1'.. ■ tt; !.*•• • wk- {Jc- I'*"- h:'i' b Ir t f- P^. f'f' % :>:. u :.V- INNOVATIVE MICROGRAPHICS ; DUE TO THE POOR CONDITION OF THE PRECEEDING DOCUMENT WE CANNOT PRODUCE AN ACCEPTABLE MICROFILM IMAGE. „»*f I II n ltl■■ll■i■■^fc^ xiTimTii ■■ ^■«i> i ■ w >7- !•f'-'- r ■i?. ■r‘ :^ i',, t ■ \ ti'-' L-* £? ; H' ji- u:- 1-24-91 'rTamnr I'lii n iw ^ :j /- H-rWftrfievr c L«ke Minnetonka Contervaclon Dlecrlct EXCERPTi Minute® of Meeting of LMCD Board of Director* held January 23i 1991 Martin Moved, Crathwol Seconded to authorlte the Chair to approve a 90-day delay in Metropolitan Council a 60-day revlew-and-coimnent period due to expire February 4, 1991, aubject to Metropolitan Council'a providing staff to facilitate agreement { • £hO • • i-V [ p- ! t"v- m- V- >:■■■. ; 5i1^.' IS ': 1!^:- ..■ • Lt.«• - ^m.. To: Proa: Date: Mayor Peterson s Orono Council Members Mark E. Bernhardson, City Administratoi^lf^ fit-. January 22, 1991 JAM 2 8 1991 CITY OF ORO nu Subject: Police Chief Selection ATTACHMENT - A - Police Chief Selection Memo dated 12/21/90 ISSUE - Presentation to the Council of information related to a police chief selection. INTRODUCTION - The Council at its January 14, 1991 meeting was presented with Attachment A and requested to outline the level of involvement they would like by various parties. At that meeting, it was Indicated that a request for proposal could be put together with options regarding level of involvement of an outside consultant once the input from Council was received. DISCUSSION - Subsequent to that meeting, the following local venders of police recruitment services were identified: Sathe and Associates Public Management Consultants Labor Relations Associates Once prepared, a request for proposal would be a consolidation of the ideas for level of involvement of the various parties in the selection process. The purpose of the request of proposal will be to determine how much cost is Involved and given the options, allow the Council to select what level of involvement they would like. A selection would not only be based on price, but also on the service and expertise provided by the individuals. There is no requirement that Council undertake a ”low bid ” approach should they chose to do otherwise. At the last meeting, there was also discussion regarding identifying areas for organizational development. It is anticipated that the issue identification and applicant criteria could be done to determine areas for this. As such, an outside firm could serve a dual role for the City in a positive vein. ■ w ’= i ' '■.’- A’ . ■:' A- ’, -• St ' i-’ mkm l-.Ki- ;rv ^ # ■fe if'" Police Chief Selection January 22r 1991 Page 2 of 2 When th€| request for proposal is approved, it is antipated that the %ims would be solicited during the February meeting time frame and is to be presented to the Council at a meeting in March. ALTERNATIVES - 1. Accept the information. 2.Take no action. 3. Table. RECOMMENDATION - It is recommended the Council table discussion until February 11, 1991. PROPOSED MOTION; Moved by , seconded by table discussion until February 11, 1991. Ayes , that Council , nays _ _. MEB/tln cc:Melvin Kilbo, Police Chief City of Spring Park City of Minnetonka Beach City of Long Lake F r* ’ I f': r'.- 1^' Vv ,' -^.V, i. 12219C /f-rm^HfHeur A TO: FROM: DATS: «« 4 A ayor and City Council Mark E. Bernhardson, City Administrato^v ^ December 21, 1990 SUBJECT: Selection Process - Police Chief Attachment: A. Notice of Retirement - 12/6/90 B. Selection Process ISSUE - 1. Present for Council consideration the generalities for process selection. 2. Determine general process Council would desire for selection of a new police chief. 3. Level of Participation - Determine level of participation at various steps in process. 4. Staffing - Determine extent of outside resources to be used in process selection. INTRODUCTION - With the pending retirement of Chief Kilbo it would be appropriate to determine the process by which his ill be selected.successor w DISCUSSION - Elements for consideration in the process are as follows: Determination of the process In house Use of an external consultant Position inventory Position description Applicant characteristics Compensation Screening criteria Recruitment Job marketing Advertisement only Expected candidate identification Extent of applicant search Metro area State wide Regional National Applicant screening _ W- i L i: I If il ) . r: ,f- Final selection Transition In the general process there needs to be consideration of level of participation by the following: Council Contract Cities Staff Executive search firm, if any It is anticipated that an executive search firm would at most cost between $15,000 and $18,000. The cost would be less depending on areas in which used, level of active recruitment and extent of geographical search. This is not an amount that has been budgeted for currently but could be utilized from the city's fund balance. ALTERNATIVES Issue 12, General Process - 1. Direct that process presented be used. 2. Amend and adopt. 3. Table for further discussion. 4. Direct further research. Issue >3 - Level of participation 1. Indicate participation level. 2. Request that that be done by staff/consultant, if any in further process development 3. Table for further discussion. Issue 14 2 Staffing for process 1. Do entirely in house. 2. Employ an executive search firm. 3. A combination. RECOMMENDATION - Given the length of the items undertaken, the significant impact and assistance from Orono plus the contract cities and current state of the police department it would be helpful to engage a person/firm from the outside to do the bulk work. If this is acceptable staff would solicit request tot proposal from search firms who have done police chief •nployments in the Twin Cities area specifying that this request .-.i. I: for proposal be brought to Council at its January 2B, 1991 Council meeting. It would be helpful if CounciImeinbers could indicate where they feel involvement of the various groups would be appropriate. It is requested that these be returned by Friday* January 18* 1991. PROPOSED MOTION - Moved by seconded by Council direct staff to solicit requests for proposal for consideration at the Council January 28* 1991 Council meeting for search firms who have done police chief employments in the Twin Cities area specifying areas of the various groups and their involvement. Ayes * Nays b' ». "h:: ■'.h i:590.^TTAdtfiKeijr d Mayor and City CouncilTO: FROM: Mark E. Bernhardson, City Administrato DATB: December 6, 1990 SUBJECT: Notice of Retirement Attachment: A. Notice of Retirement - Mel Kilbo 11/30/90 ISSUE - Acceptance of a notice of resignation of Chief Mel Kilbo effective June 30» 1991. INTRODUCTION - As noted in Attachment A, Chief Kilbo has Tn3Tcate3~Ke intends to retire at the end of June. While such advance notice is not required, his courtesy of this early notice will allow the City to undertake the selection process in a timely enough manner to possibly select a successor by his retirement date. Chief Kilbo's many years of service to the City of Orono and to police work in the Metropolitan area will be recognized as the date of retirement draws closer. Options for a selection process will be presented to the Council in January. Depending on the nature of the process selected it may take 4-6 months to complete. A -OPROPOSED MOTION - Moved by.^, seconded by the Orono City Council accepts the retirement notice of Chief Melvin Kilbo, as an employee in good standing, effective June 30, 1991 and directs staff to prepare the recognition of his many years of hardwork ^d dedication to police work as his retirement approaches. Ayes in Naysi^. cc: Mayors of Contract Cities Department Heads '' t I f) /V/V _ V/ ^<n; ... b. ii.'- V:s:- !*■ I x' , k'f '•■ b'-v kb'- i'' ' : : b- • cw f'ni~ M; — • • I« « _^ Intsrof-fiC3 Memo DEC 6 1980 Date: November 30, 1990 To:Mark Bernnardson, City Administrator From: Melvin Kilbo. Chie<f of Police Re:Retirement As certain personal plans and goals are coming to completion, I am advising you I intend to retire as Chief of the Orono Police Department effective June 30, 1991. On June 30, 1991, I mill have 32 years, 9 months of municipal service, which will include 15 years, 6 months as Chief of Police in Orono. As you had requested some time ago, this si:« months notice Mill allow the selection process for the new Chief to be wall on the wav to comoletion . A W^SS -- - - - - - - - -* ,.«T f.i: r > r^-: Km ■W>\*'■'■'■ f:2^:s ' ■ p-t V f-' ^' 121990.1 /rrAOJ/^evr d D 01 R I Develop OevelopMnt Rtvlew Interview Interview SELECTION PROCESS Level of Involvement Poeltlon Description Current Position Oeierlptlon Applicant Character latics Coapensatlon Screening Criteria Recrultnent Announcenent Active Recrultnent Aoolleant Screening InUlal (to 10-15) Criteria Secondary (to i•^) Final Selection (3-5) Background Screening Interview Process - Questions - Scoring (If Any) Selection Position Offer/ Negotiation (If Needed) Transition (If Any) nwiwMWu COUNCIL CONTRACT CITIES STAFF exec SEARCH (If Any) 1 I I 5 ■■3 A y r : % K’-: 1 i>'.‘ I,,' A 'V ,* U-: /O 12291.5 Tot Pr Dates Mayor Peterson & Orono Council. Members Mark E. Bernhardson, City Administratoim 'cr January 22, 1991 Subject: Facilities Workshop JAN 2 8 1991 CI1Y OF ORONO ATTACHMENT - A - City Facilities dated 10/30/90 ISSUE - Determine when Council would desire to have a workshop on City facilities. INTRODUCTION - At the Council's 11/13/90 meeting, it was determined that before further work be done on the facilities that a workshop be held. Subsequent to that, it was felt that this workshop could include all Council members so that it was delayed until an appointment of the fifth Council member and because of vacation plans delayed until the early part of March. Dates for which a workshop could be held are as follows: 5 Tuesday Evening 6 Wednesday Evening 7 Thursday Evening 9 Saturday Morning 13 Wednesday Evening 14 Thursday Evening 16 Saturday Morning It is anticipated that this workshop would undertake the following: A. Review issues and comments to date; B. Determine future direction; C. Determine role if any ongoing for the Citizen's Committee. It is anticipated that this workshop would be held in a larger facility, such as the Orono High School Cafeteria or the Fresh Water Biological Institute. The basis for the workshop would be the Municipal Facilities Study book that was presented to Council as part of the stategic development. Should Council desire additional information apart from what is in there, it is requested that that specific request be given to staff for information development prior to March 1st. .. .. IVitiki/i i • r- I- '■V S’:' y,. r;-i i ■ Facilities Workshop January 22, 1991 Page 2 of 2 ALTERNATIVES - 1.Select a date. 2. ‘Table for further discussion 3.Take no action. RECOMMENDATION - It is recommended that the Council set aside a workshop time at either the High School or the FWBI for a review of the issues and appropriate information be sent to the public prior to the meeting. PROPOSED MOTION: Moved by _ _, seconded by establish a facilities workshop on _ _ _ _ _ _, _, that Council at time, at location and will indicate to staff additional information that they would like available at that meeting prior to March 1st. Ayes ___, nays ___. MEB/tln cc:Department Heads Jack Boarman, Boarman Architects, Inc 1 j i^- 'KS-i ;Sr. \ ; 7'W; i:.^ W: f’ 103090.6 TO: FROM: DATS: Mayor and C Mark E. Bernha- October 30. 1990 cil /;, City Administrator" SUBJECT: Facilities Workshop ISSUE - Establishment of an informational workshop for Councllmembecs to which the public has specifically requested to be invited. INTRODUCTION - At the Council's October 22, 1990 meeting it was requested that the issue be tabled and that a workshop for Council be held. DISCUSSION Establishment for that meeting based on holidays and other i^heduling has been difficult. It was staff's understanding from Council that the format of the meeting would be to review past information and the significant information that comprised the primary elements of decision together with determining where the Council would go from that point on. A good date may be a Saturday morning. A related item was based on the fact that the public was supposed to be specifically invited for that, the City would provide publicity either as an article in the paper or could be on individual notice. Place of Workshop - Given the nature of the interest the meeting be scheduled for a place such as the school. ALTERNATIVES Cki:1. Set a date. 1 2. Await assembly of the new Council. 3. Table for further discussion. RECOMMENDATION • It is recommended that once a date for it is establishedf the workshop be held either at the Auditorium or cafeteria at the school. It is further recommended that the format be presentation of past information, review by architect, with principle focus of discussion by Council and that once that has been done that public comment could be taken. The architect is currently compiling all the background information for the meeting. PROPOSED MOTION - Moved by , seconded by , Council decides to establish _ _ _ as the upcoming workshop on”Ehe facilities. Ayes , Nays • ■ ■< . ' -V'.J wr t- r i . I v' fv. Tos Mayor Petersen & Orono Council Members Froa: Date: Mark E, Bernhardson, City Administrat^ \ .i. Ui\jC 12291.4 January 22, 1991 Subject: Municipal Board Hearing - Update JAN 2 8 1991 env OF ORONO ATTACHMENT - ISSUE - Reminder to Council of the upcoming discussions for February in the scheduled Municipal Board meeting in March. INTRODUCTION - As previously noted to Council, the hearings were postponed until February with the first scheduled for 2/14/91 at 9:30 auid the 2nd on 2/21/91. Further discussion of this during the executive session after the City Attorney's report. ALTERNATIVES - 1. Accept the information. 2. Table for further discussion. 3. Take no action. RECOMMENDATION - It is recommended to Council to accept the information regarding the upcoming discussions. MEB/tln 4 p 1^1- . . . . . . .• > V .t - :- ■■ V'-'' •h-:. j-;.- I'; U^'¥^' f- I W: K' '■'V:^\,;r^- i -'''-' -& r--vv - 1 •-, - '-v^ ‘••.V •---, ‘ r ':.t'\. .<-'V Sr>' ^I'iv r \, 5- Tot ProBx Hate: Mayor Peterson & Orono Council Members Mark E. Bernhardson, City Administrat m\ 12291.6 bOiJailOu. I /C^ January 22, 1991 Sobjecrt: Option Extension - Highway 12 JAN 2 8 1991 cnv OF ORONO REFERENCE - A - Option Agreement dtd 8/30/90 (please refer to Municipal Facilities Study Book/Current Site Options Section, Page 26- 40) ISSUE - Determination whether Council desires to extend the option on the property that it has on Highway 12. INTRODUCTION - The Council negotiated an option for property up on Highway 12 to be used for possible facilities. The first 6 months of this option expires on 2/26/91 and that the City would need to renew by paying an additional $3,000 for another 6 months to extend that option. It should be noted that according to the terms of the option that this additional $3,000 (as is the initial $3,000) would be put towards the purchase price. ALTERNATIVES - 1. To extend the option. 2. Determine not to extend the option. RBO t NDATION - It is recommended at this time that the option be extended for another 6 months to give the Council further opportunity to deal with all the issues related to the facilities. PROPOSED MOTION; Moved by seconded by that Council direct staff to extend the option for the property on Highway 12 in accordance with the terms of the agreement dated August 30, 1990. Ayes _ _, nays _ _. NBB/tln i- ! : ' if: fc 12491.2 -7✓ TO; FROM: DATS: Mack E. Bernhardson, City Administrator Thomas M. Kuehn, Finance Director • January 24, 1991 COUNCIL MEETING JAN 2 8 1991 CITY OF ORONO SUBJECT: Insurance Agent of Record Agreeerant and Additional Vehicle Insurance 1991 Attachment: A. Agent of Record Agreeemnt ISSUE - Approval of 1991 insurance agent of record and award of additional 1991 vehicle insurance. DISCUSSION - The City of Orono Agent of Record Agreeemnt with Mr. Duweyne Carlson of the Apple Valley Agency needs to be updated and signed for policy year 1991. We were very satisfied with Mr. Carlson as he continued his high level of service to the City during 1990. The fee for service for 1991 is $6,800 which is an increase of $300 from 1990 and is included in the 1991 insurance budgets. The agent fee is reduced by commissions earned through the policy premiums paid by the City. For example the fee for service in 1990 was $6,500.00 but after applying the commissions the City's direct cost was $1,756.95. I have attached a copy of the Agreement for Agent of Record for 1991. We have received the additional premium cost fo:: the vehicles not quoted in the original renewal package for 1991. The additional amount is $2,279 increasing the total vehicle insurances amount from $6,594 to $8,873. The total estimated renewal for all 1991 insurances is $152,615 compared to the 1991 budget of $158,600. The additional vehicles insurance is included in the LMCIT package which has coverage of all the city vehicles. TO: FRO Mayor and City Council Mark E. Bernhardson, City AdministratS£j»0 Forwarded recommending approval. PROPOSED MOTION - Moved by seconded by to appoint Mr. Duweyne Carlson, Apple valley Agency, as Insurance Agent of Record for 1991 at a fee not to exceed $6,800.00 including commissions earned through policy premiums paid by the City; and to award the 1991 insurance for the additional City vehicles to the LMCIT effective January 1, 1991, as proposed. Ayes __, Nays 1; k fk' h:. ■ &.■ •.: L’i • a i'. I . 12491.3 CITY OP ORONO AGENT OF RECORD AGREEMENT Duweyn P. Carlson of the Apple Valley Agency agrees to perform the following services for the City of Orono: 1. The negotiation and placement of all the required insurance; 2. Information on relevant changes in insurance markets* products and services; 3. Assistance in developing comprehensive insurance coverages; 4. Provide an insurance policy inventory and summary; 5. A complete accounting of commissions earned (direct only) on the account; 6. A cumulative five-year premium and loss record; 7, Prepare an allocation of premium. department as required by the City; 8. Loss exposure list and classification; up-dated annually; 9. Assist with all claims and losses; 10. Assistance in minimizing premiums; reviewing and auditing rating basis* formulas* etc. 11. Assistance in loss prevention engineering and loss control; 12. Willingness to keep an in-agency record of losses including reserves established; 13. Assist the City in Risk Management program The fee for service for the Insurance Policy year 1991 will be $6*800.00 and will cover the following: 1. Conduct an Exposure survey and prepare specifications 2. Obtain quotes 3. Review policies* billings and claims \\ The City agrees to pay $ 1,000.00 upon delivery of the policies, and the balance of $5,800.00, less commissions received, upon documented presentation. This agreement is valid for the calendar year 1991. APPLE VALLEY AGENCY .7 '. Date Duweyn Carlson rf'--’-' ‘ .'j; CITY OF ORONO Date Barbara A. Peterson, Mayor Date Mark E. Bernhardson, City Administrator .; I 111390.2 u TOt FROM DATE council meeting January 17, 1991 JAN 2 8 1991 SUBJECT: Administrative and Personnel Policy Updates CITY OF ORONO Attachment:Personnel Policy Change Proposals Dated 12/26/90 (Memo Only) . . B. Personnel Policy Incorporating Proposed Revisions C. Resolution for Adoption D. Personnel Policy Amendment Dated 7/28/88 E. Catastrophic Leave tlemo Dated 2/18/86 ISSUE - Determine if Council desires to incorporate updated Administrative and Personnel Policy in the following areas: 1. Vacation. A. Maximum amount of carryover from year to year (Adopted 1/14/91) B. Vacation schedule for general employees. (Adopted 1/14/91) 2. Prohibited Practices. Adopted 8/8/88. 3, Catastrophic Leave Policy. Adopted 3/10/86 4.Incorporation of References to: a. ) Compensation plan adopted 3/28/88 b. ) Flexible Benefits Plan Adopted 11/26/90 INTRODUCTION - The current personnel rules were adopted in 1985 and since 'that time have been formally amended without update of the document. DISCUSSION - Adoption of the updated version clerifies status of these changes made subsequent to the original document. ALTERNATIVES Action 1. Adopt 2. Amend and adopt 3. Table 4. Take no action RECOMMENDATION - It is recommended that the updated document be adopted by the proposed attached resolution. PROPOSED MOTION - Moved by _, seconded by _, that the Council adopt Resolution # as the adopting agreement for Attachment B being the update to the City's Administrative and Personnel Rules. Ayes __r Nays __. I t .2 .1'; ii. Mi-f- u- \a- ©tei. UrTficitti^r U TO8 Mayor and City Council F£oa: Mark E. Bernhardsonr City Administratoi^ Date: December 26, 1990 '1% Subject: Personnel Policy Change Proposals Attachment:A. Proposed Personnel Policy Chautges B. Vacation Schedule Comparison ISSUE - Determine if Council desires to adopt changes proposed in Personnel Ordinances. 1. Maximum amount of vacation leave carryover from year to year. 2. Vacation schedule for general employees. INTRODUCTION The current personnel rules were adopted in 1985. The purpose of this proposal is to ensure a consistent practice across all personnel giving equal benefits (as opposed to pay rates) regardless of the position they are employed. (The differences between regular and part-time would remain the same.) DISCUSSION Issue II VACATION - Maximum Amount of Carryover - when the rules were initially adopted the amount of~carryover was set at 112 hours which equals 14 days. However/ since a general work week is S days there was discussion of moving from 112 to 120 to equal 3 weeks. In the contract adoption for the Police Patrol Union on August 9/1990 this provision was included. The reason for the maximum is to limit the city's liability for financial carryover from year to year and to a degree has not worked a great hardship on anyone. Increasing from 112 to 120 hours does not make a significant impact on the city's liability for unused vacation. Vacation Schedule - The vacation schedule currently used was included in the Personnel Rules that were adopted 12/1/85. The Patrol Officers in their contract/ however/ since about 1980 have had a more generous schedule. Generally these benefits are compared internally so that everyone has equal benefits. Attachment B contrasts the current general employee schedule with that of the Patrol Officers. As you will note there is no difference in schedule the first 10 years of employment with the changes beginning in the 11th year on/ resulting in 3 additional days of vacation from the 17th year on. In a 25 year career with the city/ this would amount to a total of 1 extra day of vacation BT a year for gen# :al employees with the benefit going to long term employees. Abe ic 1/2 of the general employees have more than 11 years and are tne initial beneficiaries of the change. ALTERNATIVES Policy Vacation Issue #1 Maximum number of days 112 days 120 days Other a. b. c. Issue #2 - Schedule Continue with current schedule Adopt the proposed schedule Adopt an alternative schedule a. b. c • RECOMMENDATION - The following changes are recommended: Vacation Maximum accrual carryover - 120 hours Schedule -* Proposed schedule as outlined in Attachment B Once a decision has been made as to these items staff will prepare an updated full document which will incorporate other changes the Council had previously authorized or are of a housekeeping nature including: A. ) Incorporation of catastrophic leave policy adopted 3/10/86 B. ) Amendment Section 213 Prohibited Practices adopted 8/8/88 C. ) References to the following adopted plans 1. ) Flexible Benefits 2. ) Compensation Plan PROPOSED MOTION - Moved by seconded by that the Council amend the Personnel rules to increase the maximum vacation carryover to 120 hours and schedule as outlined in Attachment B. Ayes___, Nays___. mm n *■ k ‘TiU I'" ADMINISTRATIVE AND PERSONNEL POLICIES TABLE OP CONTENTS SECTION 1. ADMINISTRATIVE ORGANIZATION 101. Purpose 102. City Council Authority 103. Administrator's Duties and Responsibilities 104. Department Head's Duties and Responsibilities 105. Responsibilities of City Employees 106. Applicability 107. Definitions 108. Records Policy SECTION 2. IN SERVICE ACTIVITIBS Adopted 12/01/85 Revised 01/28/91 201. 202. 203. 204. 205. 206. 207. 208. 209. 210. 211. 212. 213. 214. 215. :' .216 t : ;217 218U'-'r 219 I,' ■■ ; 1 - ■ SECTION 3.• 301 302 303 304 • .305%306 307 ;;'308 * .309>310 311 312 313 314te- ■■315 316 317 318 ; Recruitment and Selection Appointments Probationary Period Temporary Appointments Hours of Work and Attendance Breaks Performance Evaluation Grievance Policy Disciplinary Action Absence Without Leave Inservice Training Suggestions and Amendments Prohibited Practices Political Activity Employment of Related Persons Conflict of Interest Force Reduction Resignation Retirement OOMPEHSATION Adopting the Compensation Plan Flexible Benefits Plan Overtime and Compensatory Time Eligibility for Employment Benefits Fringe Benefits Commencement Vacation Holidays Sick Leave Military Leave Jury Duty Leave Leave of Absence - Without Pay Cancellation of Leave Insurance Public Employees' Retirement Association Social Security Pay Day Reimbursement - School# Conferences and Seminars Severance y. ['■ i h K f j . ADMINISTRATIVE AND PERSONNEL POLICY SECTION 1. ADMINISTRATIVE ORGANIZATION 101. PURPOSE The purpose of this Administrative and Personnel Policy is to establish procedures as authorized by Section 2.18 or Orono City Ordinance so that the City may perform its functions in an effective and efficient manner. This policy will serve as a guide to administrative action concerning personnel matters, and provide the City of Orono employees and the public with a statement of the personnel program of the City of Orono. This policy supersedes the Administrative Organization Policy adopted by the City Council on January 26, 1976. The Administrative and Personnel Policy is intended to provide only general guidelines on City policies. It is not intended to be a statement of the terms of an employment contract between the employee and the City and is not intended to be a promise by the City to the employee that the provisions of this manual will be followed in all cases. The City retains the right to alter the provisions of this manual in writing or otherwise and without notice, as well as the right to vary the procedures and rules set forth whenever it deems such variances to be appropriate. Either the employee or the City may terminate the employment relationship at any time, for any reason. 102. CITY CODHCIL AUTHORITY 1. The City Council, as the elected legislative policy making body of Orono, is responsible to the citizens of the City. The Council shall appoint an Administrator who is responsible for the administration of the municipal government to serve at the pleasure of the majority of the Council. The Administrator, with the concurrence of the Council, shall appoint Department Heads who shall be responsible and accountable to the Administrator. All personnel shall be responsible and accountable to the Administrator as hereinafter set forth. In times of emergencies, the Mayor may supersede the Administrator if the Mayor deems such action necessary subject to the subsequent ratification or rescission by a majority of the Council at the next regular or special Council meeting. 2. When the Administrator is absent due to business, vacation, illness, or other leave, the Administrator may appoint an Acting Administrator from the existing staff. The Acting Administrator shall so serve at the pleasure of the Administrator. Should there be no Administrator, the Mayor with the concurrence of the Council may appoint an Acting Administrator to serve at their pleasure. An Acting Administrator shall have that authority granted that person by the appointing authority. • ?■. It; k ■' ■m k' \r-.r 103. ADHINISTRATOR'S DOTIES AND RESPONSIBILITIES The general duties and responsibilities of the Administrator shall include the following: 1. Supervise and direct the administrative affairs of the City and all departments and contractors thereof and to seek effectiveness and efficiency therein. 2. Advise the Council regarding the policies, affairs, financial condition and needs of the City. 3. Recommend an annual budget or budgets to the Council. 4. Carry out the policies, budgets, and directives of the Council including any attendant purchasing functions. 5.Preserve the public peace, health, and safety of persons and property and see to the enforcement of the ordinances of the City and general law. 6. 7, Administer the personnel program of the City. Perform such other functions and have such other powers as may be established by vjeneral law, ordinance or resolution of the City, or as agreed to by the Administrator and the Council. 104. DBPARTHBIIT HEAD'S DUTIES AND RESPONSIBILITIES City department heads are expected to: 1.Be immediately responsible and accountable to the Administrator for the effective administration of their respective departments and all activities assigned thereto in accordance with the program and adopted budget. 2.Submit such reports of the department activities of their departments to the Administrator as requested. 3.Effectively supervise department employees and to maintain efficiency in their operations. Department Heads may adopt and enforce departmental rules and regulations not inconsistent with this Administrative and Personnel Policy, with the approval of the Administrator. Should one rule or regulation be more stringent than the other, the more stringent shall apply. 4.Report upon the efficiency of subordinates and will notify the Administrator of changes in duties of their employees in order that the compensation plan can be maintained. 105. RBSPOWSIBILITIBS OF CITY EMPLOYEES U-, S'. J: C':v i. g.. 1. For effective service to the community, administration and Implementation of City policy, each employee must cooperate to the fullest with all fellow employees and the public. City employees have a high degree of visibility to the general public and there fore must exercise particular care and caution to ensure that all work undertaken is accomplished expediently and with efficiency. To achieve this goal, employees must adhere to established rules and procedures and follow the instructions of their supervisors and department heads. 2. It is the responsibility of each employe' a.Perform assigned duties to the best of the employee's ability at all times, and to continually strive to improve performance. b. Render prompt and courteous City services to the *'lic at all times. c.Read, understand and comply with the rules and regulations as set forth in this Policy as well as departmental rules. All employees shall sign a statement acknowledging their reading of such. Any employee who fails to comply with any of the provisions of this Policy or rules and regulations adopted thereunder, shall be subject to disciplinary action, including discharge, as set forth in this policy. d.Conduct him/herself with decorum and respond to requests for information from the public and other employees with courtesy and patience. e.Report all unsafe conditions and injuries to the employee's immediate supervisor on appropriate forms. f.Recommend ideas for improving City services, or methods for achieving greater efficiency or economy. 106. APPLICABILITY 1. The balance of this Policy shall apply to all employees and officers in the City except the following; a. All elected officials and members of boards and commissions. b. City Administrator, City Consultants. c.Consultants' contract employees and others rendering temporary professional services. d.Volunteer personnel and personnel appointed to serve without pay on advisory boards or commissions. Volunteer personnel may be subject to department rules. u- h 2. These regulations supersede all pr to personnel matters. e V ious regulations applying 3. These regulations may be modified by employment contracts between the City and recognized collective bargaining units# to the extent they are specifically altered in contract documents. 4. These personnel rules shall be adopted by resolution as specified in Section 2.18 of the City of Orono's Municipal Code and may be fucrher amended by Council resolution. 107. DEFINITIONS 1. Regular Full-Time Employee: an individual who has successfully completed the required probationary period and who is employed on a schedule that averages at least 40 hours per week per calendar year in a position so funded in the applicable year's budget. 2. Regular Part-Time Employee: an individual who has successfully completed the required probationary period and is employed on a schedule of less than 40 hours per week in a position so funded in the applicable year's budget. 3. Probationary Employee: an individual who has been assigned to a full-time or part-time position but who has not completed the probationary period of one (1) year for that position. 4. Temporary Employee: an individual who has been appointed for either full-time or part-time work on a temporary basis for a period not to exceed six months. 5. Benefits: vacations, paid holidays, and such other benefits as are approved by the City Council. 6. Fiscal Year: the period of time from January 1 to December 31, inclusive. 7, Employee: an employee subject to the terms of these personnel rules, unless the context in which the word appears requires a different meaning. 8. Exempt: personnel who are in position exempt as provided for in the Federal Fair Labor Standards Act. 9. Non-Exempt: personnel who are subject to the provisions of the Federal Fair Labor Standards Act. 108. RECORDS POLICY 1. The City shall maintain a personnel record for each employee. These records shall be the official personnel records of the City 1 m and are, therefore, important to all employees. Such records are subject to applicable data privacy laws with not public data separated in the personnel record from the public data. It is the responsibility of each employee to check with the Administrator ’s office at least euinually to ensure that the data below is correct, and reflects current information about the employee: a. correct home address and telephone number b. change in dependents c. person to contact in case of emergency d. beneficiary changes (group life insurance and pension) e. legal change in name. 2. Personn'^l records, including physical examinations, performance evaluations and histories, shall be open for inspection and review by the employee subject of the record, an authorized representative of the employee, and City personnel who have authorized access to employment records. Review of personnel data shall be during office hours in accordance with such procedures as the Administrator may prescribe. The Administrator shall maintain records necessary to the proper administration of the personnel system. Nothing in this section shall be constructed to proh'bit the public's access to records deemed public under the Government Data Practices Act. f-. ■ijh ■I 7' = : V k f- ['I t SBCTION 2. IN SERVICE ACTIVITIES 201. RECRUITMENT AND SELECTION 1. The City shall employ the means it feels are appropriate to recruit applicants for positions it desires to fill. All selections# appointments and promotions shall be made on the basis of merit and fitness. Examinations, when required, shall relate to these matters which will test fairly the capacity and fitness of the candidate to discharge efficiently the duties of the position for which the examinations are held. 2. As part of these examinations the City may require the applicant to successfully complete a physical examination, which may include a medical history, for the purpose of determining the applicant's capability to perform available employment. Such tests will meet the requirements of applicable state laws. 202. APPOINTMENTS All temporary, probationary, and regular appointments and promotions shall be made by the City Council unless delegated by them to the Adrainiscrator as the appointing authority. 203. PROBATIONARY PERU 1. The probationary period shall be regarded as an integral part of the selection process and shall be utilized for observing the employee's work, for securing the most effective adjustment of the employee to the employee's position, and for rejecting any employee whose performance does not meet the required work standards. 2. Duration. All original and promotional appointments shall be probationary and subject to a probationary period of one (1) year of con^*..uous service after appointment. At any time during the original probationary period, an employee may be transferred or dismissed in the sole discretion of the City without any administrative hearing. At any time during the promotional probationary period, an employee may be placed in the position occupied previous to promotion. 3. Perforra2mce Reports. At the end of every three (3) months of the probationary period the employee's immediate supervisor shall submit a written report to the City Administrator based on observation of the employee's work and the supervisor's judgment as to the employee's willingness and ability to perform job duties satisfactorily. A copy of this report will be given to the employee« 4. How Completed. At least ten (10) days prior to the expiration of an employee's probationary period, the employee's r ' nrJitfTtri ' • If' V. H': v: r. :5^‘K-.I f-r'. At': ii immediate supervisor shall make a written report to the City Administrator recommending the employee be retained, dismissed, or placed in the employee's previous position, A copy of this report will be given to the employee. 5. Leave Benefits During Probation. During the initial probationary period, but not during a promotional probationary period, an employee will not be paid for vacation leave from work but will receive pay for legal paid holidays. After six (6) months of service, an employee will be entitled to vacation leave accrued from the start of probationary employment. Group health and welfare benefits shall start a month after the first day of the month following appointment; however, any waiting periods shall be according to the terms of the group health policy. No payment will be made for accrued leave during the probationary period. Sick leave benefits shall accrue a^d accrued sick leave may be used during probation. 6. Probationary Period. Probationary periods may be extended under unusual circumstances for one (1) additional six (6) month period at the discretion of the appointing authority. 204. TEMPORARY APPOINT 1. when Made. If necessary to prevent the stoppage of public business or inconvenience to the public, the appointing authority may make temporary appointments. 2. Termination. A temporary appointment shall terminate: a. By action of the appointing authority; or b. By the effective date of a regular appointment to the position. 3. Benefits. No benefits shall be given for service rendered under a temporary appointment, unless said temporary appointee shall at the time of the appointment, be a regular or probationary employee in another capacity, in which case the employee shall be entitled to the same vacation leave and sick leave allowances that are provided for probationary or regular employees. 205. BOORS OF WORK AND ATTENDANCE 1. Employees are expected to be regular in their attendance and to observe the working hours established by the City for their respective departments, division and position. 2. It shall be the responsibility of the employee to notify their supervisor prior to the time set for beginning work, or as provided by departmental rules, if unable to report to work as scheduled. Employees who fail to notify their supervisor of their inability to report for work shall be reported as absent without leave, and shall be subject to disciplinary action, including discharge. 1^* f' i'f\ li ■■■: 206. BREAKS Authorized breaks shall begin and end at the employee ’s assigned work area. Authorized breaks shall include a break during the first four hours of work, a meal break and the second four hours of work and shall not exceed one hour in total for all breaks in a day. Department Heads are responsible for scheduling such breaks for department personnel and may adopt department rules specifically addressing such breaks. 207. PRRFORMAHCB BVALPATIOH 1. There shall be a minimum of one (1) written performance review on an annual basis for all regular full-time, regular part- time and for probationary employees as outlined in Section 203. The evaluation will include a review of the employee's major responsibilities, an appraisal of the employee ’s job performance, identification of any areas needing improvement and an action plan for correction or improvement, including the establishment of future performance objectives. 2. A personal interview between the immediate supervisor and the employee shall be conducted by the supervisor within a reasonable period of time after receipt by the employee of the supervisor s v^fitten evaluation. A copy of the written evaluation for each regular and probationary employee shall be submitted to the City Administrator for review and shall be filed in each employee s personnel file. An employee must receive an overall evaluation of "satisfactory" performance to be eligible for a salary perforiaance increase. 208. GRIBVAWCB POLICY 1. It shall be the policy of the City that full and free opportunity for discussion of grievances is encouraged. No punitive action will be taken against an employee who submits a- grievance in good faith and follows proper procedure. 2. The City will handle grievances promptly. The grievance procedure will consist of three steps. An employee shall be deemed to have waived his/her rights under this section if the employee fails to follow the procedures as outlined herein: a.Step One. When a grievance regarding benefits or working circumstances is brought to the attention of the employee's supervisor, that supervisor shall discuss the relevant circumstances with the employee, consider and examine the causes of the grievance, and attempt to resolve it. If the grievance cannot be settled at this level, the grievance shall be reduced to writing by the employee, signed and submitted to the employee's Depart ment Head within twenty (20) days of the initial discussion with the supervisor. i' it*'. : . fe-'-mii.. b.Step Two. The Department Head will discuss che grievance with the employee and give a written decision within ten (10) days of receipt of the written statement. If the employee is not satisfied with the Department Head's decision/ the employee may request a meeting with the City Administrator. The grievance to the Administrator shall be submitted in writing by the employee and signed within ten (10) days following the response or passage of the Department Heads ’s response deadline. c.Step Three. The City Administrator shall explore the nature of the grievance and discuss all relevant circumstances with the employee. The City Administrator shall give a decision in writing within fifteen (15) days of receipt of the written statement of grievance as to whether or not any action will be taken in response to the employee's grievance. 209. DISCIPLINARY ACTION 1. The method of and procedures for disciplinary action shall be determined by the City Administrator, subject to approval by the City Council if the action involves suspension or termination. 2. Employees may be disciplined in the form of: Oral reprimand b. Written reprimand c. Suspensions with or without pay d. Demotion e. Transfer f. Discharge 3. In all cases of suspension, transfer, demotion, or dismissal, the reasons for such action must be presented in a dated, written statement to the employee affected as soon as practicable after the action has taken place. 4. An employee may request a meeting with the City Administrator to discuss any disciplinary action taken against the employee. The employee must submit the request in writing and state the grounds for the request. The City Administrator shall meet with the employee within ten (10) days of receipt of the written request. 5. Cause for disciplinary action including reprimand, suspension, demotion or dismissal shall include but not be limited to any of the following: ii, tl' i ‘ t k' i'".. I ■V 4 **- r- :\ ^ Tf - ■- a. Incompetency, inefficiency or neglignece in the performance of duty. b. f. I. k. Insubordination, including, but not limited to, refusal to obey an order which a superior is entitled to give and have obeyed, or refusal to do assigned work which the employee is capable of doing. c. Public statements which are slanderous or libelous. d. Tardiness after written warning. e. Unauthorized absence or abuse of leaving privileges. Being under the influence of intoxicating liquor, a controlled substance not prescribed by a physician or other substances adversly effecting employee performance while on duty. Use of offensive conduct or ?.anguage toward the public. City officials or employees. h. Conviction of a criminal offense or misdemeanor involving moral turpitude. Failure to pay or make reasonable provisions for payment of debts due or owing, causing thereby annoyance to officers and employees of the City; provided that garnishment of an employee's earnings shall not be cause of dismissal unless the employee's earnings are subjected to four or more garnishments within a ninety (90) day period involving more than one indebtedness. Negligence in the handling or control of City property or in performance of employee duties. Proven dishonesty in the performance of an employee's duties. 1. Violation of any provision of law or of this policy. m. Violation of personnel or department regulations. n. Any other conduct which is detrimental to the well being of the City or which detracts from the health, welfare or safety of the community. 6. An employee who is aggrieved by any disciplinary action of the City Administrator may request a hearing before the City Council. The hearing request shall be submitted in writing to the Mayor or Council Member at least seven (‘7) days prior to any regular council meeting. The written requ.^a ■'‘t- shall contain a general statement of the City Administrato^'o decision that the employee is challenging. The hearing shall be held within twenty- eight (28) days of receipt of the request, unless an extension is wi- ■I agreed to by the parties. If the employee appeals the disciplinary action taken by the City to any other state, federal or governmental agency, the employee waives his/her right to appeal the disciplinary action to the City Council. Prior to the appeal to the City Council, the employee shall submit a written statement to the City Administrator that the employee has not appealed the disciplinary actions to any other governmental body. 210. ABSBNCB WITHOUT LEAVE An employee who is absent from employment, including any absence for a single day or part of a day, that is not authorized by a specific grant, leave of absence, vacation or sick leave by the City Administrator or City Council under the provisions of this policy, will be deemed to be absent without leave. Any such absence shall be without pay and the employee will be subject to disciplinary action, including discharge. 211. INSBRVICB TRAINING The Administrator shall coordinate and assist the efforts of department heads in establishing and maintaining a system of employee training. 212. SUGGESTIONS AND AMENDMENTS The Administrator and supervisors welcome suggestions from employees for improving the personnel program of the City. Such suggestions may be presented to the immediate supervisor by letter or memorandum with a copy to the Administrator. 213. PROHIBITED PRACTICES Adopted 8/8/88 1. No person shall knowingly make any false statement, certificate, mark, rating, or report in regard to any test, certificate, or appointment held or made under the City's personnel system or in any manner commit or attempt to commit any fraud preventing the impartial execution of the provisions of this Policy. 2. No person seeking employment or promotion in the municipal service shall either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person for or in connection with their test, proposed appointment, promotion or proposed promotion. No person shall either directly or indirectly solicit, pay, render, receive, or give money, service or other valuable thing to any person for, or in connection with any test, appointment, promotion, demotion, layoff or dismissal. 3. No person in the employment of the City, or seeking admission thereto, shall be favored or discriminated against in any way I because of race, sex, national origin, religion, political opinions or affiliations, affectional preference or handicap status. Anyone interferring with this policy will face disciplinary proceedings including possible discharge. 4. As part of the principal of equal opportunity employment, the work environment shall be free from sexual harassment and intimidation. Such conduct interferes with employee’s work erformance and creates a hostile or offensive work environmen't"!f n carrying out this policy, the City recognizes that sexual harassment is a form of discr imination and as such is subject to applicable state and federal laws. Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, and other inappropriate verbal or physical contact of a sexual nature when made by any member of the City staff: explicitly or implicitly, a ^ III t term or condition of an individual ’s employment. (b)When submission to or reiection of such conduct bv an individual is used as the basis for employment decisions affecting that individual, or (c)When such conduct has the purpose or effect of substantially interfering with an individua professional performance or creating an intimidating. The City assures all employees, including (for these purposes only) casual, dav. or independent contractors, have the right to file a complaint concerning harassment, sexual or otherwise. If the "employee** feels that she or he cannot go to their immediate supervisor, he or she may speak to the City Administrator. If a complaint is filed against the City Administrator, the City Council shall appoint an independent investigator to review the complaint and to report directly to the City Council. The City assures that all claims of harassment will be handled in strictest confidence. The City assures that no reta1 iation will fall to anyone >p__________________________________________________________________________________ inscancea when, after investigation, the allegations are either inicomplaining of sexual or other forms of harassment, even in those unaubatantlated or Incorrect. All personnel are cautioned that. certain t^cs of Knowingly false statements which are hurtful to another inav result in defamation charges. Any person found to have defamed another, will be subject to appropriate civil, criminal and internal disciplinary procedures. Sexual harassment mav include, but is not limited to. the following: w I •i. I'i' r . k- Verbal harassment or abuse of a sexual nature: Pressure for sexual activity! Repeated remarks with sexual or demeaning implicationsr Unwelcome touching; or - Suggestions or demands for sexual involvement accompanied by implied or explicit threats concerning one's job. Protection from harassment in the course of employment is provided in the following categories; Harassment by supervisors or persons with management authoritv; - Harassment from peers or co-workers: and Harassment by wav of a sexually degrading work environment♦ 5. No person or employee shall, in any manner, solicit or be in an manner concerned with soliciting, an assessment, subscription or contribution for any person or purpose, or permit an outside party to in any manner solicit from any City employee on City property or on City time without City Administrator's approval. 214, POLITICAL ACTIVITY 1. Any employee subject to these rules who desires to file for an elective office of the City shall take a leave of absence when the employee formally announces candidacy or files, which ever occurs first. Such leave shall terminate upon withdrawal or defeat in the campaign. If elected and sworn-in the person is automatically terminated from their position unless such a position is part-time or temporary, averages less than 10 hours per week, does not create a conflict of interest and has approval of the City Council. 2. Employees are prohibited from actively campaigning for or against any candidate seeking an elective public office of the- City. 215.?l fMENT OF RELATED PERSONS Employment with the City including volunteer work is based on merit principles. Therefore, the employment or volunteer service of related persons (spouses, parents, children, brothers and sisters) shall not be approved except by the City Administrator and City Council. In those cases where related persons are employed by the City or serving in a volunteer capacity, they shall not be assigned to the same department or be in a position in which one is in a supervisory capacity over the other's work activity. 21C. CONFLICT OF INTEREST It is expected that every employee shall exercise good 8 fete;' '* ■■ 'p- h' ■vV^ tv I; f: 5:' rr';- f ■ ( J ■;• •- ;■ f'g-Kv judgment in avoiding becoming involved with any conflicting outside business interest. These include, but are not limited to the following: A business in which an employee hs inancial interest, receives benefits from, or occupies a position which may enable the employee to influence the placing of City business either inside or outside the City organization. b.A business in which an employee accepts full or part-time work where such activity interferes with their duties and job performance. Any full-time employee who wishes to accept part-time work elsewhere must have approval of the City Administrator. Any potential conflict may subject the employee to a meeting with the City Administrator to determine if disciplinary action is required. 217. FORCE REDOCTIOW The City Council may lay off any employee, provided that two (2) weeks advance written notice is given. No regular employee shall be laid off while there are temporary or probationary employees serving in the same class of positions for which the regular employee is qualified, eligible, and available. 218. BBSIGHATIOH Any employee wishing to leave the municipal service in good standing shall file with the City Administrator, at least fourteen (14) calendar days before leaving, a written resignation stating the effective day of the resignation and the reason for leaving. Failure to comply with this procedure shall be considered cause for denying such employee future employment by the municipality and denying severance pay including pay for accrued vacation and sick leave. 219. RBTIR] All employees subject to this Resolution shall retire upon reaching age seventy (70). ■•Llk'.iCtfL. WlI- li '• i;’ SECTION 3. COMPENSATION 301. ADOPTING THE COMPENSATION PLAN The Council shall establish and maintain a compensation plan for all employees covered by this policy. The compensation plan is altered to the extent that there is a contract between the City employee or authorized bargaining unit containing tpecific provisions which conflict with the compensation plan. The plan shall provide for compensation of wages# salary and/or other benefits that are appropriate to the tasks# skills# responsibility and availability of qualified persons for those positions in accordance with applicable statutes. Please refer to the compensation plan adopted bv the Council on March 29# 1988 plus subsequent updates. 302. FLEXIBLE BENEFITS PLAN Adopted 11/26/90 Flexible benefits are offered to employees in accordance witji the Plan adopted bv the Council on Movember 13# —And subsequent updates. 303. OVERTIME AMD COMPENSATORY TIME For non-exempt employees# authorized overtime# if approved by sup6tvisor# shall bs paid at the rate of one and one —half (1-1/2) times the normal hourly wage. No non-exempt employee shall work beyond scheduled hours without specific permission of their supervisor. Compensatory time shall only be utilized on a one-to- one ratio in lieu of receiving overtime within the same work period# unless otherwise provided for in a union contract or by law. 304. ELIGIBILITY FOR EMPLOYMENT BENEFITS The following catagories of persons may be eligible benefits subject to the provision of the applicable sections: for Leave of Vacation Sick Leave Absence Holidays Ins. Health Life Full-Time# Regular Yes *Yes Yes Yes Yes Probationary Yes * Part-Time# Regular Yes Yes Yes Yes Over 20 Hrs/Wk ProRated *ProRated Yes ProRated ProRated Under 20 Hrs/wk No No No No No Seasonal# Temporary No No No No No * Accrued but not able to be utilized during first six months. 305. FRINGE B1 ITS O I » j i VII W Benefits shall begin to accrue on the firsc day of employment unless otherwise stated. 306, VACATION Adopted 1/14/91 1. Vacation leave is authorized absence Jrom vark, with pay, granted employees as outlined in 304. The amount of vacation leave Is dependent upon an employee's length of service measured from the last date of hire in accordance with the following schedule, except that new employees shall not begin to use vacation leave until they have been employed six (65 months. 0 through 5 years continuous service; 6 through 10 years of continuous service; 10 days ( hours) 15 day- (120 hours) II through 15 years of continuous service; of continuous service; 18 days (144 hours) 16 years of continuous service;19 days (152 hours) 17 years of continuous service;20 davs (160 hours) 18 years of continuous service;21 da/s (168 hours) 19 years of continuous service;22 days (176 hours) 20 years and! over 23 days (184 hours) 1 ■V ■ I 2. Vacation leave shall not be earned by any employee during a leave of absence without pay, suspension or time otherwise not worked or paid, or otherwise not compensated, if such absence exceeds ten (10) calendar days in the employee's anniversary year.' 3. Administration of Vacation Leave. The following procedures will be followed in administering the vacation policy of the City: a. For the convenience of employees going on vacation ti^e City will, on request, make advance payment of compensation due for the pay periods falling within the vacation period. Such requests should be made at the time the vacation is requested and in no case less than tw< (2) weeks prior to the commencement of the vacation. One week vacation aay shall equal the employee's regular straight time weekly eart ings. b. Accumulated vacation leave cannot be transferred from one •'•nployee to another employee. o. A minimum of ten (10) days vacation must be taken annually and no more than 15 days (120 nours) accrued ki- 1 I r ;:w' ». •: i' /i.-'P f.' i;- r-.. ■■. k- >t-' f -k. . V'•• k from year to year with the balance being lost on December 31st- unless otherwise approved by the Administrator. Adopted 1/14/91 d.The maximum vacation allowed to be paid out on termi'iation is thirty (30) days. 307. HOLIDAYS 1. The City shall observe the following as official holidays for all regular full-time employees: New Year 's Day Martin Luther King's Birthday Presidents' Day Memorial Day Independence Day Labor Day Columbus Day or Friday after Thanksgiving* Veterans' Day Thanksgiving Day Christmas Day In additon they shall receive one personal holiday to be scheduled and approved in the same manner as vacation. * As determined by Department Head and approved by the Admin is'’'*a tor. 2. AIJ igular full-time employees will be entitled to receive pay for official holidays# at their normal straight time rates. Employees on sick leave or vacation shall receive holiday pay. Holiday pay shall not be earned by any employee during a leave of absence without pay# suspension or time otherwise not worked or paid or otherwise not compensated. 3. Non-exempt regulct full-time employees who are required to work on a holiday shall receive an additional time and a half pay in addition to their normal holiday pay for hours actually worked# depending on their eligibility as specified in the provisions for overtime in the Compensation Plan or shall receive another day off in lieu of the holiday at the discretion of the Department Head. 308. SICK LEAVE 1. Eligibility for : . ok leave is authorized absence from dut^ with pay# granted to regular employees who meet certain requirements. Sick leave is not to be used at the discretion of the employee. Sick leave shall be allowed only in case of necessity and actual need as explained belov. All regular full time employees shall accumulate eight (b) hours of paid sick leave per month, not to exceed a total of nine hundred sixty (960) hours. 2. Sick leave shall not be earned by any ^aployee during a Isave ___-a # P: . >'!■ V. s.. of absence without pay, suspension or time otnerwise not worked or paid or otherwise not compensated, which exceeds ten (10) working days. 3. Administration of Sick Leave. The following procedures will be followed in administering the sick leave policy of the City: a. The use of sick leave will be prorated in units of not less than one (1) hour. b. c. d. e. f. After all accrued sick leave is used, vacation leave may be used, and payment made therefor, to the extent the employee is entitled to such leave, but in no case shall the employee take more than the accrued balance of the two. Sick leave will be allowed in case of personal illness, necessary medical appointments or physical incapacity of an employee. Sick leave shall not be allowed for absences due to the following: Use of intoxicants, willful misconduct, or any illness or injury incurred while self-employed or employed by other than the City. When an employee is absent from work by reason of an injury incurred during the course of City employment, a*".' is receiving Worker's Compensation benefits for sui injury, the employee may charge to accumulated sick leave the difference between the employee's net City take home pay and Worker's Compensation benefits to the extent of accrued sick leave and/or vacation benefits. To receive credit for sick leave, an employee must communicate with the employee's immediate supervisor prior to the time set for beginning work, or as provided by departmental rules. Employees are also responsible for keeping their supervisor advised of their illness status to remain eligible for sick leave, unless hospitalized, in which case reasonable efforts will be made to keep the Supervisor abreast of the employee's status. Any employee using sick leave or absent from work due to an injury incurred during hours of employment may be required to furnish the City with a physician's statement indicating the nature of the sickness or injury, and attesting to the employee's inability to work. No employee who has been on sick leave for more than three (3) consecutive days shall be allowed to return to work without a physician's statement. The City at its option may require the employee be evaluated by the City's specified physician. Accumulated sick leave cannot be transferred from one employee to another employee. P V i r: r-;- i Ff*sr k::- 'L H- ■yT r- h. An employee who makes a false claim of sick leave will be subject to disciplinary measures, including discharge. i. Sick leave will be posted for all employees on their paychecks. 4. Emergency Leave. Permission to take paid emergency leave mty be granted by the Administrator to each regu]ar employee who upon advance request and recommendation by the department head furnishes adequate proof that a necessary medical appointment, serious illness or death has occurred within the employee’s immediate family. The term "immediate family" shall include the spouse, children, brother, sister, grandmother, grandfather, mother, and father of the employee or the employee's spouse. Relatives of the employee other than those listed above living in the employee's household will not be considered members of the immediate family. Paid emergency leave shall not be granted for a period to exceed three (3) consecutive calendar days unless authorized by the Administrator. Emergency leave shall be deducted from accumulated sick leave. 5. In addition any hours over 960 hours accrued shall ao into a catastrophic sick leave bank which may be used anv time that person is sick for more than 30 consectuive calendar days. The maximum accrued in this bank is ^20 hours and is not useable for severance purposes under Section 318 (b). Adopted 3/10/86 309. MILITARY LEAVE 1. The reinstatement to City employment of any person who enters the military service of the United States by reason of an Act of Law enacted by the Congress of the United States, or who voluntarily enlists during the effective period of such law, shall be determined in accordance with the provisions of the law granting such rights. 2. Regular full-cime employees who are members with active status of an cmed forces reserve unit shall, at their request, be granted milir.ary leave when called to active duty for a period not to exceed two (2) weeks annually. Employees granted such leave shall receive such military pay and their regular straight time pay, provided the employee submits to the Treasurer proof of such military pay. 310. JURY DOTY LEAVE 1, Employees who meet certain criteria shall be granted paid leaves of absence for required jury duty in comformance with state law. Such employees shall receive that portion of their regular compensation which will, together with their jury pay of fees, equal their total compensation for the same period. The time spent on jury duty shall not be counted as time worked in f t:', K i . ^t- ‘. * r-'- i.. h i\.- V' i jT..', ■. computing overtime. An employee excused or released from jury duty during their regular working hours shall report to the employee's supervisor immediately. 2. Employees shall notify their after receiving notice to report will be responsible for ensuring Pay form is completed by the Clerk submitted to the City so the City amount of compensation due for the supervisors as soon as possible for jury duty. Each employee that a Report of Jury Duty and of Court each week of duty and will be able to determine the period involved. 311. LEAVE OP ABSENCE - WITHOUT PAY 1. The City Administrator may authorize regular employees to be absent without pay for personal reasons for a period, or periods, not to exceed a total of twenty (20) working days in any calendar year. Leaves of absence without pay in excess of twenty (20) working days in a calendar year must be approved by the City Council. In no instance may a leave of absence exceed 180 calendar days. Employees shall request such leaves of absence without pay in writing well in advance of the date so desired. 2. Leaves of absence shall not be given for the purpose of enabling any employee to work for another employer or to engage in any form of self-employment. Any employee who obtains a leave of absence after misrepresenting the purpose therefore shall be disciplined including discharged. 312. CANCELLATION OF LEAVE The City Administrator may cancel any leave of absence, except military leave, at any time upon prior written notice to the employee specifying a date for return to work. 313. INSOEANCE The City Council shall establish the dollar amount for basic single life insurance and group hospitalization, surgical and medical insurance for all qualified regular City employees for those selecting single coverage and a separate dollar amount for those selecting family coverage. 314. PUBLIC LOTEES RETIR]rr ASSOCIATION All persons hired for reguxar positions with the City are members of the Public Employees' Retirement Association unless otherwise exempted by qualification or election provided by law. 315. SOCIAL SECURITY Every employee, up'ess specifically exempted by law, shall be subject to the provisions of the Federal Social Security Old-Age and Survivor's Insurance Program, and deduction to cover such payments shall be made from each payroll. • • • I I i, 316. PAY DAY The regular pay day for all City employees shall be alternate Wednesdays. When a regular pay day falls on an official holiday, employees shall receive their checks the preceding day. 317. REIMBURSEMEHT « SCHOOL, CONFERENCES AND SEMINARS 1. The City shall reimburse employees for costs incurred for conferences, classes and seminars that the City requires an employee to attend as follows: a. Mileage to and from destination and/or transportation b. Tuition or fees for conferences and seminars c. Required lunch or dinner out of the Metro area as provided in a separate City policy d. Textbooks e. Lodging if necessitated by location 2. The City shall not pay any wages to the employee should the class, seminar or meeting occur outside the established office hours unles': so required by law for non-exempt employees. 3. If the City does not require the employee to attend, the employee shall be reimbursed only for those items approved in advance by the department head. 318. SBVBRAHCB Employees who resign or retire in good standing with proper notification shall be eligible for the following benefits upon termination : a. Payment of accured vacation at the rate of pay at which the employee terminates, not to exceed 240 hours in total. b. A full-time regular employee who has been so employed for a minimum of three years shall receive 1/3 of the employee's unused sick leave balance, at the rate of pay at which the employee terminates, not to exceed 320 hours total. I- 5^ ^1- '•V rrv: HT~4(W.^evr c RESOLUTION FORMALLY ADOPTING ADMINISTRATIVE AND PERSONNEL POLICY CHANGES TO THE PLAN ADOPTED NOVEMBER 25, 1985 flHBREAS, the City of Orono last viewed and adopted its Administrative and Personnel Policy in 1985? and updated once in 1988; and flHERBAS, selected organizational, legal and compensatory changes have occurred subsequent to the adoption of that policy necessitating change and update in that policy; and WHEREAS, redraft of the policy is intended to make it more easily understood by those utilizing it; and WHEREAS, the policy being adopted has been appropriately reviewed and updated by staff, City Council and City Attorney; and WHEREAS, Section 2.18 of the Orono City Ordinances require adoption of such a policy by resolution. WOW, THEREFORE BE IT RESOLVED, that the Administrative and Personnel Policy dated November 26, 1990, be adopted in its entirety to be effective January 14, 1991. Adopted by the City Council of the City of Orono at a regular Council meeting on January 28, 1991. ATTEST;Baroara A. Peterson, Mayor Dorothy M. Hallin, City Clerk H- b Sr *' t:' r -V ri # • 72888.5 tot Mayor and City council Mark O«rfihardaoi»» City Adwini*tratol||^^l/|AUi OAtBt July 0SW • . a l/ r i r• . # t '•PI \9 I*« MU«T. »..»<«« to the city. Adoini.tt.tlv. and P.c.onnel policy ■ ........ *, ptopoeed wyidlon to the City's Ad«inUttatl« Atteeheoent. a. pr^ ,„,on«el Policy i^»5;*:"«“%"teV p“«ut'o« r»ut'4“"to‘ «t«i”h«t«:;«t IlJ^b STh”* old. •additions- tbtouph the eoopensation plan ;id JTIt-t7»e binetlta plan eatllet thla sptln,. • ----------- 3:paTt..Tt^i3sTnd-ci^y^ii.l^’?.^?a^?^?^^ aeiilnar on aexual harassment. OtSCUSSIOM - Based on the^orcanization the cin?irdcVlnc ithat constitutes sexual harassment. A. The delineated process for filing a complaint B. Cite examples of inappropriate and unexceptable behavior aLTgBMATlVES - 1. Adopt aa presented 2. Asiand airf aranted In the Administrative manual -Ve a aep«aU"3licy clarlllcation to incocpotate thaao olaMtnta In the policy »: S“eS?"that no fntthet action be taken B. Table a ^7, MeCet to legal staff teconsiended thn- the Coonell ad^t the to fully stnte the C<«n«ll'.VlbVlTif* thV V- i-«»«« laS2 ”“ ^ *■ .......... smar- :<<c^\7 1 •.•-'.•W. . A iA « .idae. a*o “ ^>T_af &t8WNa*> ^-e *t» tta:-.*/ ft “e#'^ 9 ^ • o e i I I « b*. / • -V' ' V/ p* • V » . . p ^e* * T •.h. rt ■ %T' ' ,*e ; *4 .ir -.•* ^ ’• 5?ri •* •• • • \arfW • ** T pf • v • • .■fi-rrmfffHeur i COlIM.o f’Tiirifb 10l fwmt BWWf J^ayor and City Council Hifk Bafnhar<1*on, City .viminUtrataB rabruary Ik# I9k4 /•?R 10 13?3 .T/ OF rh'iJftOr»rf- c • I . - •i4v;i\v?n‘ • *t ilck Lbbve aank •«>•«*» ^ ’ '•f • a*b ‘ -a*’" • -.■•“:‘V'''. -•■4 ... • « '\Sl''«/dUe-#»<l .» pjrt ot •.« u'ai'/'tp;th^ #bjtab I I s^m^nt of a bank of sick leave cor p«»«n#l »ho n;# Mcru.d o.«r thp wL’Vo •ataii^iAfi to the Police contrart we woald P ke to mace cnin SwoVally available as an am»<nJrcnt to our current compensation fJJ III the other p-rsonncl of the City. It Is u'bJ immndJ to allow ^or banting of ^"/‘*<'‘Vf°sVct Jr oSec U bl uMfl *»hen*ver an Individual is of a^ct for over J® dava Thla would not change the payout for any »ict tifwrvcf It ohould be ■>ted that It would ta<e an individual at uZt 19 y.ars without h,,-lng a sick Ic//’ yt»ll tl tha maalou® amount of 9^n hours and in additional a i/2 years roach the naalnum for thn slcii leave bank. sanancpn MOTION • Moved by t seconded by _» that the Council !12JS2S t!e oollcv fir slck-Inave to Inclu-f^Ta bank for accrual when a person amasses more than <»60 hours and that * ^^*^^*J* the appropriate amendment to the ,\dn in i s t rat I ve and Pc Policy to reflect that. Ayns _, Nays —• b' - ■ /<12291.7 Mayor Peterson & Orono Council Members Marie E. Bernhardson, City Administrator/ ^ January 22, 1991 Subject: Request for Funding ATTACHMENTS - To: Froa: Date: COUNCIL MEETING JAN 2 8 1991 CHY OF ORONO A - Senior Community Services Letter dated 1/8/91 B - 1991 Budget Except Page 11 ISSUE ~ Determination as to whether the Council desires to fund the amounts for these organizations for 1991. INTRODUCTION - At the Council's it was determined that all non- who had requested funding would for this funding. Attachment Senior Community Services which the three areas listed. December 18, 1990 budget meeting profit non-governmental agencies need to make subsequent requests A represents the request from is an umbrella organization for The amounts requested are within the amounts budgeted and are available from the budget in the 1991 budget. Attachment B outlines the comparisons with 1990 for each of these organizations. ALTERNATIVES - 1. 2. 3. 4. Authorize payment Amend and authorize. Table for further discussion. Determine not to authorize these payments RECOMMENDATION - It is recommended that the Council authorize payment of these services for the calendar year 1991. PROPOSED MOTION: Moved by , ’ f^ed by , that Council authorizes the payment of the amounts os outlined in Attachment A, as budgeted amounts for 1991. Ayes , nays _. MEB/tln f-;. iy i ■ k. m.^m ^1 W k. A k. SENIOR COMMUNITY SERVICES 1600 South 2nd Street, Hopkins, Minnesota 55343 933-9311 JOARO of DIRECTORS CoiNii* MeCullouoK Tom TIeon f<r Wco Pn%td*nt AUoen Fuhr 2M Vic9 Ar«a/owm WaNor Lavoaqua S$emvY Jofm Blatar Trtttunr Moftyfl **Ooe” Malar Pa§l Pmiatni Laenard Kopp MwiiaaraMa/pa ■ofe Millar UtmbtruLMQ* Toni Andaraon Kart Oanaky iloafonar Tad Juda Jaan Rlftay Ryan Schroodar Linda Stoltaa tanjamln F. WitMurt §M9cullv Dlnetof A Unfttd Way Supportad Agtney January 8, 1991 Mark Bernhardson. City Administrator City of Orono P.O. Box 66 Crystal Bay, MN. 55323 JA.M 9 1991 Dear Mr. Bernhardson: As suggested in our phone ccr^versation yesterday, I am submitting this updated letter requesting that a final determination be made regarding the provision of funds by the City of Orono to Senior Community Services for the operation of programs serving local elderly. Senior Community Services has submitted requests for support for three separate programs for calendar year 1991. The requests are the following: 1. Senior Outreach Program $4,830 2. LongLake/Orono/Medina Area Senior Center 2.C00 3. Westonka Senior Center 4,280 We have very much depreciated the City of Orono's support of senior prograiiis. We look forward to continuing the relationship of cooperation including Westonka Rides, Westonka Seniors Inc., Westonka Community Services and local cities in order to provide the best services possible to area seniors. Sincerely. Ron Bloch Program Administrator Itto CITV Of ORONO 01 OCNCML FUND OiJCCT OCSCRIFTION |OFTI(M 02) DIVISION" BUDGET WORKSHEET -BY OBJECT OIV 21 HUHAN SERVICES AS OF 1-20-90 PAGE 111911ACTUAL1919ACTUAL1990APPROPY-T-D06-30-90 1990ESTACTUAL 1991DEPTREQUEST 1991MGRRECOMMO 1991COUNCILADOPTED lOSOS 104S4 11260 4292 11260 I 13940 I I I lOSOS 104S4 11260 4292 11260 I 13980 1 1 I 10S05 104S4 11260 4292 11260 I 13980 I I i':- Ir-' 5:. f H. Henn Hunan Service Planning Board Senior Community Services Heetonka Senior Center » LL-O-M Area Senior Center ti. Henn Pioneer Assn W. Suburban Mediation Center League of Mn Human Rights 1440 16 20 4600 • ••• 4030 4170 4280 0 2000 500 500 500 700 50 5 0 11,260 imm .MM mmm 1 3 , >)H0 mmm • •>« • 01 QCNCRAl FUND DV 21 HUMAN SERVICES Vmm. i •! p 12391.5 /6 TO: Mayor and City Council FROM: Mark E. Bernhardson, City Administrato(5>. DATS: January 23, 1991 SUBJE*^: Administrator's Information COUNCIL MEETING JAM 2 8 1991 CITY OF ORONO D.A.R.E. PROGRAM 1991 - Officer Cornick has again initiated a 12 week D.A.R.E. program in the 5th grades at Orono School for 1991. As you will note in Attachment A graduation is set for 1:00 P.M. on March 22nd and Officer Cornick has been able to obtain Attorney General Skip Humphrey as the guest speaker. Those who are interested in attending this graduation are encouraged to attend. It has been indicated to us that a private citizen will be donating $1,000 to this program. NEWSPAPER AREA COVERAGE - Dorothy Hallin, City Clerk reviewed the area coverage of the Pioneer in the Orono community and it has been indicated that entire City receives either the Pioneer or the Laker newspaper. A map is being prepared by the newspaper to indicate each service delivery area. NOVEMBER RECEIPTS AND DISBURSEMENTS - See Attachment B. WIRE TRANSFERS - See .Attachment C. r* r .- S tate of Minnesota OmCE OF THE ATTORNEY GENER.AL 777K}///fezJ>7 “4 Hf^El^t H, mJMPHREY, m /OWtNCVCCNElUL •: 'T\"i < k?:toi -T I*M I.'!V “ ■•5 ITI ETHOSE ‘t:' :"* '•■.« ru'IMlt.' January 17,1991 James Cornick, Jr. D.A.R.E. Officer for Chief Kilbo Orono Police Department P.O. Box 86 Crystal Bay, MN 55323 Dear Officer Cornick: Thank you very much for your letter inviting Attorney General Humphrey to attend the D.A.R.E. graduation ceremony at I p.nri. on March 22 in the Orono High School Auditorium. On behalf of the Attorney General, I am pleased to accept your invitation. In order to make all final arrangements for the Attorney General's schedule, please furnish the information requested on the enclosed form, together with any other information you think may be important. Also, please feel free to call me directly at 297-3492 if you have additional questions. Attorney General Humphrey is looking forward to being with you. Thank you again for inviting him. Sincerely, ‘dtjdTHeaton Administrative Assistant JH:mp Enc. Equal Opportunity Employer Printed on Recycled Paper &' I. ' S'" CIW OF OROMO SOMMARY or RBCBIPTS, DISBORSEHENTS AND BALANCES FOR TBB BLBVBN HONTSS ENDED NOVEMBER 30, 1990 UQZmiZM 1/1/90 ENDING 11/30/90 iwiutimn CMB BALAMCB 1/1/90 RECEIPTS TOTAL BUDGET (C) 1990 TRANSP IN INVEST SOLD DISBUR TOTAL BUDGET (C) 1990 I OF BUDGET TRANSF OUT INVEST PURCIl CASK BALANCE 11/30/90 INVEST BALANCE EoMrei 810,744 2,131,350 (b> 2,924,010 2,548,035 2,924,010 87.11 394,059 Ferk8 143,469 26,355 20,300 790 680 169,034 am 0 0 0 -0 Equip Oetler 260,672 23,140 83,560 122,219 106,100 115.2%161,593 Eldf Cap Ootlr 2,196,398 192,709 30,000 154,381 -2,234,716 mm 8t Aid Coae 3,519 0 5,587 -(2,068) Per Zsipr Rev 636,903 72,065 20,025 -600,943 8«rHftr COBS 89 1,605,551 132,272 258,266 -1,479,557 iBp iOBd 66-76 542,039 59,368 79,500 164,273 164,310 100.0%437,134 IBP lOBd 80 471,927 86,120 117,650 116,156 115,960 100.2%441,891 iBp Bond 82 145,120 13,719 14,000 40,342 40,360 100.0%118,497 iBp Bond 8S 156,989 51,473 90,780 28,160 105,400 26.7%180,302 BwrHitr Bond 69 498,193 93,881 36,250 127,231 130,860 462,843 Bstor Op 120,820 139,040 166,900 241,410 188,210 128.3%10,450 OOBor op 582,014 659,365 479,040 522,751 392,050 133.3%718,628 OolC Cowse Op 1,137 156,643 115,800 (a)121,737 103,110 (a)118.1%36,043 Fooied lev Trust Fund 7,914,399 (7,914,399)672,462 24,961,399 672,462 24,428,360 (7,381,361) TQTAL8 7,914,399 261,096 4,509,962 4,157,790 0 24,961.398 5,145,825 8 VUBBIMSAM8BB 4,271,050 sasB8a SB as sss s^ui 0 24,428,360 158,271 TOTAL, LMT IB 9«S14*024 9,,SS9 4,604,7)9 3,868,470 2,439,161 15.734,801 4,483,605 3,942,500 2,439,161 17,743,404 211,120 7,381,361 7,S23,627 ran tONHMiy - imoi TOTAL 1990 CASH t XNVBSTmMT TO 11/30/90 f7,S39,«32 ¥ •ODQET % or EODOET NOTE (b1 Golf operating fund budget does not Include aaountn for purchaaea for reaale or lalea tax collected/ruaitied. The ruceiptn budget pro)ecta grosa profit - not total reeeipte* fluss 779,791 1,604,480 48.6% A1B8BBU8 i ieSBit8 126,359 110,500 106.6% iBtotfBV. BBV8UUB 116,196 194,700 79.1% CBfu fuB 8erv 748,639 783,450 103.9% PiMU 93,893 119,900 80.8% iBt. BB iBUBBt.196,017 199,000 80.4% TfBB. Fr Other FBOdi 0 0 other 88,689 12,400 219.8% TOfAL BBVBBBB 3,047,740 a,T24,010 70.0% (b) (b) General fund revenuea recorded will not equal receipts collected due to receivables billed in other accounting periods and non-revenue receipts. NOTE (c) Budget aeounts include scheduled transfers, do not Include fund balance uses or additions. r I' 'h).\ N.W./ Nfi>' L'.,-. tJ'’: r •}': ;•. Is^/ 12690.1 (81) CITY OF ORONO INVESTMENT TRANSACTIONS - ELECTRONIC WIRE TRANSFERS DECEMBER 6, 1990 TO JANUARY 25, 1991 i. DATE TRANSFER FOR FROM TO AMOUNT 12/13/90 Proceeds from Certificate 1st Bank Mpls.1st Dank Lakes $ 945,000.00 V of Deposit Matured and 1"Banker's Acceptance Matured112/13/90 Purchased Commercial 1st Bank Lakes Marquette Dank (1,216,909.64) f ‘Paper Net of Commercial 1 1 Paper Matured . >12/13/90 Purchased Commercial 1st Dank Lakes Bain Bosworth (449,374.37) f Paper 12/26/90 Proceeds from Commercial Dain Losworth 1st Dank Lakes 249,393.57 Paper Matured it;.12/31/90 Interest Received on Dain Bosworth 1st Bank Lakes 2,140.99 ‘■f* ’ •^Vi- Certificate of Deposit * . • ^ ■ *'/ ■ 01/02/91 Interest Received on Fed Dain Bosworth 1st Bank Lakes 8,253.88 j ■ - ,Farm Credit Bank Bonds I.01/10/91 Principal Proceeds from Prudential Bache 1st Bank Lakes 200,000.00 Fed Natl Mortgage Assn Deb Matured 01/16/91 Proceeds from Commercial Paper Matured Norwcst Bank 1st Bank Lakes 330,000.00 01/16/91 Purchased Commercial Paper 1st Bank Lakes Morwest Dank (249,918.48) i p I -J N’;v:#r ‘ ’ F--V' p'- f'- :;r.'; ■ ■ V - t •* • V . ? t- f t • ‘i 11 “‘"“1 •*EHWG JAH 2 B 199]LIST 0? LICSNSSS FCR COUNCIL APPROVAL FOR MEETING OP January 28, 1991_ CITY OF OROlVQ Cigarette Licenses -Wayzata Country Club Keaveny's Navarre Drug Jiirjnie's Lounge Rick's Super Valu. .O'Sullivans Orono Self Service - Orono Shopping Center Navarre Liquors Navarre Bowling Lanes Navarre Amoco J jlJlill llliJB CITYof ORONO Potl Office Bok 66«Cry8Ul Bay, Minnesota 55323 • Municipal Offices On the North Shore of Lake Minnetonka 1 ADMI.MSTR.\TION - 473-7351 KAX -4734«I0 APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL Ocono Municipal Code Section 5.24 JAN 2 ^ 1. Name of Applicant tftYZAiA ocuntpy cujb Mailing Addcess 200 WAYZATA BLVD City/State/Zip Code Phone Number ___ WAYZAIA M4 55391 612 473 8846 2. • Sales Location: Name samr as abth /e ■yj a : •« »Vi V kTrv AA - X.' f V V Street Address Hailing Address Phone Number -- \t. :iw. • * A,A ... V a VV ■^7-rr • • • * » f •. 1 ’ ■ ' M . . V - • vv X A ^ • *»! \ i * iX X *Vw j I ■ « \ 3. Principal business carried on at this location PRIVATE cme 4. Method of Sales: Over Counter XX Other X hereby make application for license to sell cigarettes at retail at the AboV€ location subject to the laws of the State of Minnesota and the ordinances of the City of Orono during the following quarterly periods: i.Feb-Har-Apr ; May-June-July t Aug-Sept-Oct P-Nov-Dec-Jan LICENSE FEES Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the case of seasonal sales, this may be pro rated by quarters, at $5.00 per quarter. Make remittance payable to: CITT OF ORONO rr-~Signature of applicant Dated . . . . .. „ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ CITYofORONO Post Office Box 66»Crysul Bay. MinneaoU 55323 •Municipal Offices On the North Shore of Lake Minnetonka rrr" • » I • •• Vr • -r ADMIMSTR-ATtON - 473-7358 FAX - 4734)510 JAN t ^APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL l9 i 1, I 2. Orono Municipal Code Section 5.24 Name of Applicant C•./ r ///i i ' t- Mailing Address .S ^ ^ ^ '*y C ^ 1 ■ Cr -w / U Citv/State/Zio Code ^ Phone Number ... -. -: 1 u: n.* Sales Location: Name t -‘v—* ’ ({ ( t *>*i‘ A* Ji... Z\i i *• ».* ■ VV ’*£m *l ^J.vv . ... - -i ; -4r. Street Address J y ‘-fl Cj O s''* '■> HNV'VV w -w .m ^ V i A Mailing Address O , r\ / >./ y* » V . Phone Number f s' 3. Principal business carried on at this location f —S C L.- A-A . O.'i I CT-i 4. Method of Sales: Over Counter Other / I hereby make application for license to sell cigarettes at retail at the above location subject to the laws of the State of Minnesota and the ordinances of the City of Orono during the following quarterly periods: (/Peb-Mar-Apr May-June-July Aug-Sept-Oct Nov-Dec-Jan LICENSE FEES Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the case of seasonal sales, this may be pro rated by quarters, at $5.00 per quarter. U Make remittance payable to: CITY OF ORONO k w Signature of applicant Dated .1 /w/I CITYof ORONO Po3t Office Box 66*Crystal Bay. .Minneeou 55323 • Munidpxl Office* On the North Shore of Lake Minnetonka AOMINISTHAnON -473-735i FAX-4T3JW10 pptlCATION FOR LICENSE TO SELL CIGARETTES AT RETAIL Otono Municical Code Section 5.24 JAN i 4 l|9l • Name of Applicant Mailing Address __ li /u # /(^ L^' Jtzl City/State/Zip Code X/ L ^ Phone Number ~ ----- : -i.n •> • Sales Location: Name u t • * vs r* -L m. **'V •« • • •r AAo.. % «nrv' : : ’A — V' • YV .Vi1 Street Address X?l^/0 ^ Hailing Address P.lO. ____ Phone Number A ~ '7D^^ ------------- u VL»\ SU i.\.'*YV ^C’.tli^T“-‘-ih 'Cu — . — t . I V? * f . i f ♦ a i t UVV'X \Vi »*v»wa / 4 ' 4 *T ' * A Principal business carried on at this location C^^i^h.ieAC€^ Method of Sales: Over Counter Other hereby make application for license to sell cigarettes at retail at the boee location subject to the laws of the State of Minnesota and the rdinancea of the City of Orono during the following quarterly periods: X ft ■■' _ Peb-Mar-Apr X_May-June-July y Aug-Sept-Oct y_ Mov-Dec-Jan LICBMSB FEES Expiration date of license# Jan. 31# each year. Annual license fee is $20.00. Where applicable# as in the case of seasonal sales# this may be pro rated by quarters# at $5.00 per quarter. CITTof ORONOk Po«t Office Bo» 66»CrysUl B*y. Minne«»tt 55323• Municipal OfBcwt On the North Shore of Lake Minnetonka ADMIMSTR-^nON - 473-735* F\X-4734)510 APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL . A 4 199^ 19'*?/ Ocono Municipal Code Section 5.24 X.Name of Applicant Cr<.7 Mailing Address City/State/Zip Code ■Jr Phone Number -S^7S ■- • 2.Sales Locati^^^ ^ Name Street Address ^3^^ Mailing Address _ _ _ Phone Number _ _ _ _ _ - •? ' -wu • ** ' TV' • a ^ V’ kTV V '* V • w V* V)- # vv yl7 *1 ’ ’Jl ' i . » f * » ^ fc‘^“vT ■« V* V A ’'X* -t I JL V' • •*. •f •: .: .*r.. . . , -4> . : 3. Principal business carried on at this location r / 4. Method of Sales: Over Counter Y Other I hareby make application for license to sell cigarettes at retail at the above location subject to the laws of the State of Minnesota and the ordinances of the City of Orono during the following quarterly periods: fe; h: X Feb-Mar-Apr K May-June-July 1^ Aug-Sept-Oct X NOv-Dec-Jan LICENSE FEES Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the case of seasonal sales» this may be pro rated by quarters, at $5.00 per quarter. Make remittance payable to: C Signature of applicant Dated CITYof ORONO Pott Office Bo* 66*CrytUl Bay, MinncaoU 55323* Municipal Officea ( - On the North Shore of Lake Minnetonka ADMIMSTR-AnON - 473-735B FAX-4734KI0 IVPLXCATIOS FOR LICENSE TO SELL CIGARETTES AT RETAIL 1 4.9g91 j ^ 4 A ^ •Ocono Municipal Code Section 5.24"’ 1, Wam^ of Applicant ^ Mai lino Address 7^/^o T/.^ IPhJ A - Citv/State/Zio Code /llr^u aJ r> ,-—l:.. Phone Number ^*Za 1 * ■ r •. 't. -. - •. • T - 2. Sales Location; Name ~~Z7'a7c~-, •. w'LiV "-TT* _ t ' w m ~ Z ~ li.---.' -vi-’i .U-'j Address ^ ^ h jL/aJ fL ------------------------------------ — — Maillna Address V4v'4-*<2_.i U aJ. ^-rfT 3 92^- - > ■ - »■ y—---------------------------------------------------------------- Phone Number 111 i -'lu Lt:> ------------------------------—------------------------------ rrrvu ^ » tirv _ V 9 \yf - * •i- ii • 3. Principal business carried on at this location A. 4. Method of Sales; Over Counter Other Z hereby make applioation for license to sell cigarettes at retail at the above location subject to the laws of the State of Minnesota and the ordinances of the City of Ocono during the following quarterly periods; ____ Feb-Mar-Apc May-June-July Aug-Sept-Oct LICENSE FEES >-v- ✓ Nov-Dec-Jan 4 Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the case of seasonal sales, this may be pro rated by quarters, at $5.00 per quarter. lake remittance payable to; CITT OF ORONO Signature of applicant Dated"-9/ r CITYof ORONO Po*t 0m« Bok 66•Crystal Bay. .Minnesou 55323 • Municipal OfBcee On the North Shore of Lake Minnetonka \DMI.MSTRATIO.N -4TJ.T35S FAX-4734510 JAN 1 0 1991 APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL Orono Municipal Code Section 5.24 19 f'/ 1. Name of Applicant Mailino Address t/fj. <; £ ^ hy^ Ad City/State/Zip Code Phone Number yf//^ /”/, /v^ ^ /*fl / /rv-^_---------------- k. * 1 r to 4 U'« *1.1 t •• •'«*r tT “ c T *rz VU. Uf I lUk 2. Sales Location: - - . V X- Ul\ fc wnjf a «• V' « V'H "• t* I «. V ff «v i.'rcy Street Address Mailing Address Phone Number _ Zi/JLJl AW W 1. V a itVX • fw*a. V .4-/ n A A/ ^ ' ^f7r- 9s//. 3. Principal business carried on at this location y?S /./1- //I^ tf,.' 4, Method of Sales; Over Counter Other I hereby make applioation for license to sell cigarettes at retail at the ;ssr.i«i2roV‘’tVc“?rof >r Feb-Mat-Apr May-June-July Aug-Sept-Oct LICTNSB FEES VX^N< Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the case of seasonal sales, this may be pro rated by quarters, at $5.00 per quarter. Make remittance payable to; CITT OF r... Signature of applicant Dated mi,y^isHc^ t CITY of ORONO Post Office Bok es.CrystaJ Bey. Mmne«u 55323*Mumap.1 Office. On the North Shore of Lake Minnetonka ADMINlSTTLAnON - 473-7358 FAX -473-1)510 VPL2CAT10N FOR LICENSE TO SELL CIGARETTES AT RETAIL JAN 1^- 9 1991 Otono Municipal Code Section 5.24 . Nine of Applicant . - Mailing Address *^3^^ ^ 4^ City/State/Zip Code Phone Number ^ ^wtles Location: Name Street Address — T-, -r *"*4.7 w. f f Vf WttUlfV k*ji ar u im I ICL. • T - * e k.’ i V v\*v Mailing Address _ Phone Number *4^^/_— mC wA /V^ . V' tf w -.•» ‘\y I-V' ■ vw ■^Z“Z rrnwwu-/ » > t r»*n(\ •y%/ « , . v.r> t Principal business carried on at this location ‘tnf Of"i< Tfn*ii •VI 4VX 1 A K • - ’• f I • k/j.r X,'f t A <i f jQ.yjy'A. 4. Method of Sales; Over Counter Other h«,b, -.k. tS: rtl7.n«rof th/cltV of O?ono durln, the folXowtn, quacterl, periods: Peb-Mar-Apr LICENSE FEES May-June-July Aug-Sept-Oct Nov-Dec-Jan Expiration date of license, Jan. 31, each year. Annual license fee isiivii .f.:ro.riiir,!^thir.a; pro rated by quarters, at $5.00 per quarter. Hake remittance payable to: j Signature of applicant Dated . __ 1 I crnrofCMtONO Pmi Ofliet Bob 8S«CfyBt«l Bay. MinaMOU SSSO^Muidpal OOkM V'' ■ S’On Uu North Short of Lake Minnetonka >- AOMl.NIsnUTION - 47J.735I FAX-473451* imXCaTIOa FOR LXCBHSB to sill CX6ARBTTBS AT RETAIL ts. y<' r'/ 1. Hbb« of Applicant Mailing Addcesa _ Orono Municipal Coda Section 5.24 s iflat ./i j -r r ’*%. ' • / 4// 7 7 </^ . ^/■^ • ■ City/State/Zip Code • Phone Noaber / . . / ' J- V // •.s C- ^ -- V l!v fj: 2. Sales Location: /*> .M, /I rrRaae r. "k ■ •fc;- 7 ,. V /•- *■. ii?s' tt/.' ■?-V5 l'4-V ■ Stseet Addcesa _ Nailing Address _ Phone Nuabec c-» ^ 7/ ~ >s s ^ N./ i,--. _ > •./ - /__//^ 1 •) w ^ — ciiY cfom VI i AWI* ♦7< ^ -•"'•‘WAHA 4 ^ v.'v«iar 3* Fciaeipal business carried on at this location ‘1, • r* • ^ ^ • “f' / * ) -''___________________:___r^ -----------------_^— 1 .TW a tSit T 20.fi-.yS rr&T_riai .twUWAI t Tam m ■ rvi^.i) ccuns fi no Ol/OM. Method of Sales: Over Counter <Other P"heseby Make amslioation for license to sell cigarettes at retail at the ^ ilbo^a location subject to the la^is of the state of Minnesota and the ^ Msdiaanoes of the City of Orono during the f.*'llowing quarterly periods: /<• lil-I rebHiar-Apr NayJune-July Aag-Sept*Oet Mov-Dee-Jan LZCBBS F] Bspiratioa date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the ease of seasonal sales, this nay be pro rated by quarters, at fS.OO per quarter. Nwe senittance payable to: jdXrOT OMOMO my P-W-& ^ . Signature of applicant Dated r /■ / /' liii-'r •-i CITY of ORONOPom Offie* Bo« 66«Cry»ul Bay. .Miaa«MU 55323*Municipal Offiew On the North Shore of Lake Minnetonka AOMIMSnUTION -473-7358 TAX-473-0510 inLZCATIOH FOR LICENSE TO SELL CIGARETTES AT RETAIL Ocono Municipal Code Section 5.24 19 JAN 7 1991 I’ Has* Of Applicant RSMO. Hailing Address City/State/Iip Code _ _ _ _ _ __ rbon. «u»b« ‘V‘a\-^"0O Tt *rr:rr! j V ! .W4. 10 Sales Location: Nane _ _ _ _ _ L .f. X)4Jw ■••..rnr'w / < I. brt ‘ i ' n/ J. •••A M V «irv «» w' a W .s rr.T _ • ».4.aJ t * ♦.V - ^ va ■MH —4 { v4.'i/f.*r. Street Address _ Mailing Address Nt \V^ Vu ^ '^^h.—V\^J— rhone Number » Principal business cart led oi^ at this location Nethod of Salest Over Counter i harMliw make application for license to sell cigarettes at retail at the L«*VloeaSoy»ubl*ct to th« !•*» of th« State of Minnesota and the Mlaanoat of the City of Otono dating the following quarterly period . '± peb«Nar*Apr Hay-June-July Aug*Sept*Oet •4.1. k:B FEES Noe-Dee-Jan Expiration date of license, Jan. 31, each year. Annual license fee is $20.00. Where applicable, as in the ease of seasonal sales, this nay be pro rated by quarters, at $5.00 per quarter. cemittanee payable to« Cirr Signature of applicant Dated CT>o> o 3So 01/20/91 PR CB PRREGOR CO C\j EMP • NAME 5 VTD GROSS CURRENT GROSS i. RK 471619060 AM>CRSON, 81 S0S662439 BERNHARDSON 474563330 BOBZIEN. SUE A 471840S71 60SMA. JAMIE L 475443662 BRINKHAUS. JOHN F 472S03691 CHESWICK. GARY B 471729281 CHRISTIANSON. SALLY 469526026 CORNICK. JAMES L 468821018 ENGLISH III. IRVING 472528007 ERICKSON^ KURT R 468701868 FISCHENidH. DAN T 507585424 FRITZLER. JOHN M 46B686562 6AFFR0N. MICHAEL P 468420832 QERHARDSON. JOHN R 474667812 GREGORY. JAMES 0 475380151 HALLIN. DOROTHY M 477500666 HANSEN STEVEN C 475444249 HANSING. CAROL J 471569863 JOHNSON. BRADLEY P 477647279 KARNIT2. RICKY 0 475246099 KILBO. MELVIN H 504260307 KNUTSON. CHARLOTTE A 472500574 KUEHN. THOMAS M 121262417 MABUSTH. JEANNE A 470667594 MORAN. MARK F 334506281 MOROWCZYNSKl. JAMES 474822333 NAAB. THERESA L 477028779 NELSON. DAVID D 468909535 OBERAIGNER. SCOTT Q 476783251 OBRIEN. RANDY L 470700901 OMAN. LYLE E 470700901 OMAN. LYLE E 469848107 PALMER. GREGORY A 473787368 PALMER. PETER B 475382983 OUAST WAYNE A 473746173 RATH6UN. BARRY J 476447153 ROBERTS. TIMOTHY W 473840463 SCHEFFLER. LAURIE K 469629194 SKREEN. DALE S 475569177 STEFFENHAGEN. RONALD 472563051 THOMTON. MARK R 474663296 TOMCHECK. LAWRENCE F 470704904 TOMCZYK MARK W 475505292 VANG. BRUCE L 468629488 VEE. LINDA S 307809189 WALSH. KEVIN L 5_00_40119t WALTERS, LINDA G EMP • NAME 477881539 WECKMAN. STEPHEN J 12 31 12 42 31 31 31 31 31 31 31 33 42 42 12 42 31 31 31 31 15 15 33 31 31 12 35 42 92 33 33 42 31 92 92 31 12 42 93 31 31 31 33 12 35 1 ^ A ^ DPT 33 2942 4792 1895 31 157 56 3010 3200 314 3177 3289 2853 3407 2921 2752 3619 48 2566 15 2370 2294 1119 86 3118.02 611 4038 1895 3846 4118 3075 3226 1895 127 1902 2432 1594 2986 2009 8C 2838 2306 1954 88 137 70 2378 2374 3100 2849 2816 2252 1611 435 1810 49 72 61 OC 48 87 27 93 26 60 37 95 56 72 78 34 49 85 20 30 33 90 72 76 46 72 34 00 59 31 59 10 IS 71 96 33n 77 05 1507 2221 958 157 1522 1600 151 1692 1682 1445 1587 1460 1392 1830 1224 1199 1155 519 1595 128 2042 958 1945 1743 1537 1461 958 76 927 998 234 1392 1049 80 1364 1177 969 137 1164 1200 1407 1381 68 1408 48 1139 814 203 860 13 36 72 56 88 00 53 56 20 45 93 80 24 71 04 28 69 54 96 54 96 73 68 53 60 30 72 90 19 40 36 24 52 OC 46 15 49 70 84 96 59 YTD GROSS 1210 05 28 96 10 04 CURRENT GROSS 762 05 54.433 45 t 1-fV » • r 1990 CITY OF ORONO CHECK NO. DATE 365031 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 365074 i f- i ... 01/23/91 01/23/91 01/23/81 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 CHECK REGISTER AMOUNT 3.16 3.16 • VENDOR AT A T COMM ITEM DESCRIPTION TELEPHONE ACCCL’." NO INV 01-4320-175-34 50 00 133.00 931.50 120.00 120.00 1.194 40 107.50 420 13 1.120 25 182 04 80 25 1.402 10 113 70 153.91 75 00 1.046.25 7.250.03 BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO BONESTROO ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ROSENE ASN ENG RETAINER NOV 01-4304-200-41 ENG CONSULTING NOV Cl-4305-249-42 ENG MSA MAINT NOV Cl-4305-249-42 ENG WOLVATNE NOV 01-4305-840-71 ENG WOODHILL CC 01-4305-840-71 ENG APPlC NOV 01-4305-840-71 seal COAT CINAL 1984 23-4305-354-00 ENG CONSULTING NOV 24-4305-424-00 ENG PUMP HOUSEfO 72-4305-437-85 ENG WELL43 NOV ’2-43C5-437 - 85 FIELD SERV NOV 72-4306-436-84 INSP pumphouse 43 •'2-4306-437-85 INSP WELL43 NOV 72-4306-437-85 ENG INSP LS 10 NOV 73-4306-433-81 FIELD SERV NOV '’3-4306-434-82 ENG INSP LS £ NOV 73-4531-569-92 365142 01/23/91 206 34 206.34 • COPY DUB PR ific REN-A.c:-4:io-i2s-3i 365157 01/23/91 135 00 135.00 • DAHLGREN SHARDLOVy'MEMO REVIEW Oi-4306-174-33 mmmmmm 365212 01/23/91 11 25 11.25 • EXPRESS MESSENGER POSTAGE Ci-4321-039-12 365279 01/23/91 232 41 232.41 • HARMON GLASS WINDSHIELD 01-4341-129-31 365435 01/24/91 21.91 LOGIS - SUITE 300 LABELS RECYCLING 01-4210-295-65 39S43S 01/24/91 753.43 LOGIS - SUITE 300 LOGIS ASPL SUPP DEC 01-4352-069-1539543501/24/91 436.76 LOGIS - SUITE 300 LOGIS AOPL SUPP DEC 01-4352-129-3131^435 01/24/91 229.30 LOGIS - SUITE 300 LOGIS APPL SUPP DEC 01-4352-174-33|iai43S 01/24/91 12.73 LOGIS - SUITE 300 COURIER OP DEC 01-4353-066-1536543501/24/91 482 78 LOGIS - SUITE 300 DATA OROCESS DEC 01-4355-069-1536S43S01/24/91 971.31 LOGIS • SUITE 300 DATA PROCESS DEC 01-4355-129-3136543501/24/91 311.54 LOGIS - SUITE 300 DATA PROCESS DEC 01-4355-174-3336543501/24/91 137.58 LOGIS - SUITE 300 LOGIS APPL SUPP DEC 72-4352-549-9136543501/24/91 26 15 LOGIS - SUITE 300 DATA PROCESS DEC 72-4355-549-91 01-28-91 PAGE 1 • P 0 • MESSAGE ■ a •-CKS •••-CKS • 6 N ■CKS •••-CKS •••-CKS •••-CKS \ «1880 CXTV OF ORONO CHECK NO.DATE t V-365435 01/24/91 365435 01/24/91 ' (36S4W0 01/23/91 [365490 01/23/91 385490 01/23/91 r i 1 1 365490 01/23/91 365719 01/23/91 365908 01/23/91 395909 01/23/91 H • 81 • •• 365920 01/23/91 ''36S920 01/23/91 365821 01/23/91 1- ■ “••AH•• AMOUNT 321.02 65 36 3.T71 90 1.016 12164 706 1.909 so 34 94 25 03 30 00 30.00 43 71 43 71 • 67 SO 67.50 • 1.422 30 2.025.95 3.448.25 ■ 15.840.00 15 840 00 * 11.054 15.840 107 420 3.159 2,367 12 00 50 13 01 82 CHECK REGISTER VENDOR LOQIS - SUITE 300 LOGIS - SUITE 300 MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO DIXIE PETRO-CHEM DOG HOUSE U Of MINNESOTA DORSEY & WHITNEY DORSEY & WHITNEY ELECTRIC SERVICE CO 32.948.58 FUND FUND FUND FUNDFUND FUND TOTAL 0114 2324 72 73 TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL ITEM DESCRIPTION LOGIS APPL SUPP DEC DATA PROCESS DEC UTILITIES UTILITIES UTILITIES UTILITIES DEMURRAGE C AGE CiJSSTOOlAL CHARGE SHADIIWOOD 41532 SE SHADWOOD 4 1532 OCT WEATHER SIREN 42 ACCOUNT NO INV 73-4352-569-92 73-4355-569-92 01-28-91 PAGE 2 • P.O • MESSAGE 01-4324-099-17 01-4324-129-31 72- 4324-549-91 73- 4324-569-92 72-4234-549-91 01-4232-185-35 01-4382-039-12 01-4303-840-71 Oi-4303-840-71 14-4530-637-00 GENERAL FUND IMPROVE 4 EQUIP OUTLAY F MUNIC STATE AID CONS FUN PERM IMPROVE REVOLVING F WATER OPERATING FUND SEWER OPERATING FUND « 8» *-CKS m n m -CKS • ■ •-CKS • ■ •-CKS -CKS ’v.' , /. ■ . . .l¥ r CHECK NO HCtTTtHCI779 NCt77tNCt77t HCI77tNCt77t HCI77tHCI779HCI778 HCI778HCI779HCI77tNCt77tHCt77» HCS779 NCt776 HCI7tO •>•••■ HCI7I3 HCI7I3 NCt7l3 HCt7t4 NCt78S HCI7tS HCI7tS KCI7t< HCI7I7 HCI7lt HCt7l8 HCI7tt HCt7M •••••• J IgHSI : HCt782 r4 ■ Tw0 r-'-KtiiVIp&l/-*. "^Ji5aa£fe;25-j )F MONO DATE AMOUNT CHECK VENDOR REGISTER ITEM DESCRIPTION ACCOUNT NO. INV 01/17/81 14.00 1ST NAT LKES FICA 12-9 01-4142-020-11 01/17/91 196.00 1ST NAT LKES FICA 12-9 01-4142-039-12 01/17/81 .13 1ST NAT LKES FICA 12-9 01-4142-059-14 01/17/81 267.53 1ST NAT LKES FICA 12-9 01-4142-069-15 01/17/81 15.14 1ST NAT LKES FICA 12-9 01-4142-098-17 01/17/81 49.64 1ST NAT LKES FICA 12-9 01-4142-111-31 01/17/81 111.72 1ST NAT LKES FICA 12-9 01-4142-115-31 01/17/81 5.59 1ST NAT LKES FICA 12-9 01-4142-121-31 01/17/81 23.34 1ST NAT LKES FICA 12-9 01-4142-126-31 01/17/81 417.36 1ST NAT LKES FICA 12-9 01-4142-174-33 01/17/81 16.80 1ST NAT LKES FICA 12-9 01-4142-185-35 01/17/91 571.33 1ST NAT LKES FICA 12-9 01-4142-249-4201/17/91 92.50 1ST NAT LKES FICA 12-9 01-4142-280-6101/17/91 76.92 1ST NAT LKES FICA 12-9 72-4142-549-9101/17/81 178.21 1ST NAT LKES FICA 12-9 73-4142-569-92 01/17/91 101.80 1ST NAT LKES FICA 12-9 74-4142-590-83 01/17/91 2.198.11 • 9 62 UPS FGT 72-4321-549-91 01/17/91 6.62 • 133.10 COLONIAL INS DEC INS 01-4151-121-3101/17/91 .02 COLONIAL INS DEC INS 01-4151-126-3101/17/91 61.16 COLONIAL INS DEC INS 01-4151-129-31 01/17/91 184.28 ■ 300.00 MN POLLUTION SEMINARS 01-4356-249-42 01/17/91 300.00 • 3.695.18 PERA PERA 12/9 01-2031-000-0001/17/91 3.895.18-PERA PERA 12/9 01-3031-000-0001/17/91 3.895 18 PERA PERA 12/9 01-3031-000-00 01/17/91 3,895.18 * 31.50 WAYZATA Lie 01-4383-129-31 01/17/91 31.50 • 10.00 10.00 • LEG MN CITIES 'MINAR 01-4356-069-15 01/17/91 24C.OO CHESWXCK INS REIMB 01-4151-129-31 01/17/91 240.00 ■ 240 00 MORAN INS REIMB 01-4151-129-3101/17/91 24 00-MORAN INS REIMB 01-4151-129-3101/17/91 24.00 240.00 * MORAN INS REIMB 01-4151-129-31 01/17/91 166.00 FIRST NAT lakes FICA 01-4142-039-1201/17/81 267.07 FIRST NAT lakes FICA 12/23 01-4142-069-1501/17/81 15.14 FIRST NAT LAKES FICA 12/23 01-4142-099-17 12>31*90 PACE 1 • P.O. • MESSAGE MANUALMANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUALMANUAL MANUAL MANUALMANUAL MANUAL MANUAL MANUAL MANUAL MANUAL -CKS MANUALMANUAL MANUAL MANUAL MANUAL MANUALMANUAL MANUAL MANUAL MANUAL MANUAL MANUALMANUAL • • •-CKS MANUAL MANUAL MANUAL ?r. Atal-ull- 1I90 CITY OF OKONO CHECK NO. DATE NCf779 HCI779 HCI77t NCt77« HCS77S NCS779 HC9779 HC9779 HC9779 NC9779 HC9779 HCI779 HCS774 HC9779 HCI779 NC9770 t: HC9792 HC9792 NC9792 tv 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 01/17/91 CHECK REGISTER AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV 12-31-90 RAGE 1 • P 0 • MESSAGE 14 186 267 15 49 111 5 23 487 16 571 92 76 178 101 2.198 00 .00 .13 .$3 .14 .64 .72 .59 .34 .36 .90 . 33 .50 92 .21 80 11 • 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT 1ST NAT LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES LKES PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA PICA 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 12-9 166.00 267.07 15.14 FIRST MAT LAKES FIRST NAT LAKES FIRST NAT LAKES PICA PICA 12/23 PICA 12/23 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 01-4142 72- 4142 73- 4142 74- 4142 -020-11 -039-12 -059-14 -069-15 -099-17 -111-31 -115-31 -121-31 -126-31 -174-33 -185-35 -249-42 -290-61 -549-91 -569-92 -590-93 01-4142-039-12 01-4142-069-15 01-4142-099-17 MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL HC6780 01/17/91 9 62 9.62 ■ UPS PGT 72-4321-549-91 MANUAL •■•-CK: HC6763 01/17/91 01/17/91 01/17/91 133.10 02 51.16 194.28 R COLONIAL INS COLONIAL INS COLONIAL INS DEC INS DEC INS DEC INS 01-4151-121-31 01-4151-126-31 01-4151-129-31 MANUAL MANUAL MANUAL HC67S4 01/17/91 300.00 300.00 « MN POLLUTION SEMINARS 01-4356-249-42 MANUAL 01/17/91 01/17/91 01/17/91 3.895.18 3,895.18- 3.895.18 3.895.18 R PERA PERA PERA PERA 12/9 PERA :;/9 PERA 12/9 01-2031-000-00 01-3031-000-00 01-3031-000-00 MANUAL MANUAL MANUAL HCt7t6 01/17/91 31.50 31.50 t WAYZATA Lie 01-4383-129-31 MANUAL HCI7t7 1 • 01/17/91 10.00 10.00 m LEG MN CITIES seminar 01-4356-069-15 MANUAL HC9766 01/17/91 240.00 240 00 m CHESWICK INS REIMS 01-4151-129-31 MANUAL illil 01/17/91 01/17/91 01/17/91 240.00 24.00- 24.00 240.00 m HORAN MORAN MORAN INS REIMS INS REIMS INS REIMS 01-4151-129-31 01-4151-129-31 01-4151-129-31 MANUAL MANUAL MANUAL • • ■-CKS MANUAL MANUAL MANUAL - i.... .-1 -M iTM 1 trI r .aft . T. t- I- Hrh olift CITY or OftONO CHICK NO. DATE 02I00B 02»00e 021000 021006 020006 026006 026006 026006 026006 026006 026006 026006 026036 026064 026077 • ■ • • ■ 026065 026065 026130 026130 026130 026164 026163 026212 K-m Ha.. ; 01/23/91 01/23/91 01/23/91 01/23/61 01/23/61 01/23/61 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/S 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 AMOUNT 51.2555.37 12.85 92 10 92 85 27 17 27 12 27.92 20.33 27.92 40 58 12.85 334.86 17.93 17.93 • 13.06 13.06 32.76 32.76 * 4 00 44 24 48 .4 * 01 65.16 129.11 194.28 34.89 34.89 ■ 226.55 226.55 - 15.45 <CHECK 9ECXSTE9VENDOR MIDWEST MIDWEST MIDWEST MXOt^ST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST MIDWEST OSNS 6SNS BSNSesNS BSNS BSNS BSNS BSNS BSNS BSNS BSNS BSNS PROD PROD PROD PROO PROD PROD PROD PROO PROD PROO PROD PROO ANDERSON-BRUCE BLITZ ONE HR FOTO BRINKHAUS-JACK BUDGET PRINTING BUDGET PRINTING COLONIAL LIFE INS CO COLONIAL .IFE INS CO COLONIAL LIFE INS CO DAY TIMERS INC DYNAMED EXPRESS MESSENGER ITEM DESCRIPTION OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPP-IES MTG PHOTO FINISH MILEAGE CARDS ENVELOPES JAN INS JAN INS JAN INS OFFICE SUPPLIES MEDICAL SUPPLIES POSTAGE ACCOUNT NO. INV 01-4210 01-4210 01-4210 01-4210 01-4210 01-4210' 01-4210' 01-4210' 01-4210- 01-4210- 01-4210- 01-4210- >039-12 039-12 -059-14 -059-14 -069-15 069-15 129-31 129-31 174-33 174-33 249-42 249-42 01-4356-129-31 01-4210-129-31 01-4381-249-42 01-4210-039-:2 01-4210-129-31 L’-4151-121-31 0.-4151-126-31 01-4151-129-31 01-4210-129-31 01-4232-129-31 01-4321-174-33 01-26-61 PAOC • P.O. 6 MESSAttl •••-Cl ■ ■ A -a •••-e* • ■ A -CM ■ ■ ••CM AAA -CK A A •-CK A A A -CK fc-i;-' ■,'f mu S?’ Oiiti cm or OKONOCHECK NO. DATE 02t27S 021275 021275 021275 02S330 021330 02S334 02S372 02S372 -rA. •JjjfSfSfcSSo o o o o o o ■■■■■a w 021474 ■ f I R . if:aaaaaa 02I4BB ••aaaa 021912 022117 S'-'i.;--;.'' . 01/23/9i 01/23/91 01/23/91 01/23/81 01/23/91 01/23/81 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 AMOUNT 210.16 420.32 559.82 231.00 1.421.30 90 45 60.30 150.75 • 392 17 392.17 62 40 7 45 69.85 120 00 120.00 120.00 120 00- 120.00 462.00 351.00 1.173.00 ' 10.957 00 10.957.00 5 41 5.41 • 45.76 45.76 • 4.041.72 CHECK REGISTERVENDOR15 45 • GROUP HEALTH INC GROUP HEALTH INC GROUP health INC GROUP health INC ICMA RETIREMNT TRUST ICMA RETIREMNT TRUST INNOVATIVE MICKO JOHNS AUTO SUPPLY JOHNS AUTO SUPPLY MEO CTR MED CTR MED CTR MEO CTR MED CTR MEO CTR MEO CTR health HEALTH HEALTH HEALTH HEALTH HEALTH HEALTH CARE CARE CARE CARECARE CARE CARE METRO WASTE MN CELLULAR TELE OMAN/LYLE PUBLIC EMPL RET ASSN ITEM DESCRIPTION FEB INS FEB INS FEB INS FEB INS ICMA 12-31-90 PY3L ICMA i/i-6 microfilm DEICER trailer ball FES INS FEB INS FEB INS FEB INS FEB INS FEB INS FEB INS FEB SERV TELEPHONE MILEAGE PERA 1/7-20 01-28-91 PA ACCOUNT NO. INV. • P.O. i MES 01-4151-121-31 01-4151-126-31 01-4151-129-31 74-4151-590-93 01-2035-000-00 01-4140-039-:: 01-4306-174-33 01-4232-129-31 01-4151 01-4151 01-4151 01-4151 01-4151 01-4151 01-4151 -069-15 -129-31-139-12 -139-12 -139-12 -174-33 -249-42 73-1282-000-00 01-4320-249-42 01-4381-174-33 01-2031-000-00 m m a • » m m p mmm m mm itJtm ]■> 1991 CITY OF ORONO CHECK NO DATE 029921 029621029621 029621 029621 029621 029621 029621 029621 029621 029629 029917 029901 01/23/91 01/23/91 01/23/91 01/23/91 01/23/9101/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 01/23/91 AMOUNT4.041.72 • 1.121756 462294 420 1,177 37« 1.155 176264 6.204 .00 .00 .00 .00 .32 16 00 00 40 6046 17.00 17.00 029638 01/23/91 428.1502863801/23/91 428 .15 856.30 • ■,'> i.a««««a 028719 01/23/Si 199 60 199.60 > ' W'aaaaaa 028740 01/23/91 63 401’.'028740 01/23/91 32.45 95 85 • h 02891S 01/23/91 45 941-02II1S 01/23/91 29 6202911501/23/91 27 41 021115 01/23/91 22 421:02II1S 01/23/91 33.22r158 61 • 742.60 742.60 • 20 00 CHECK REGISTERVENDOR ITEM DESCRIPTION POSTMASTER PRAIRIE OFFSET PRAIRIE OFFSET DIXIE PETRO-CHEM STRETCHERS STREICHERS US WEST COMMUN US WEST COHMUN US WEST COMMUN US WEST COMMUN US WEST COMMUN VESSCO INC ASSOC MN EMGY MGR BOX 86 rental ENV & LETTERHEAD ENV & letterhead chlorine BATTERIES BATTERY DATA PROC TELEPHONE DATA PRCC DATA 8R0C DATA PRCC PARTS DUES ACCOUNT NO. 2NV PHYSICIANS health FE8 INS 01-3872-000-00 PHYSICIANS HEALTH FEB INS 01-4151-039-12 PHYSICIANS HEALTH FEB INS 01-4151-069-15 PHYSICIANS HEALTH FEB INS 01-4151-121-31 PHYSICIANS HEALTH FEB INS 01-4151-126-31 PHYSICIANS HEALTH FEB INS 01-4151-129-31 PHYSICIANS HEALTH FEB INS 01-4151-174-33 PHYSICIANS health FEB INS 01-4151-249-42 PHYSICIANS HEALTH FEB INS 72-4151-549-91 PHYSICIANS health FEB INS 73-4151-569-92 01-4321*129-31 01-4322-039-12 01-4322-174-33 72-4234-549-91 01-4232-129-31 01-4232-174-33 01-4320-129-31 01-4320-249-42 01-4355-069-15 72- 4355-549-91 73- 4355-569-92 72-4234-549-91 01-4380-129-31 . >01-28-91 PAGE • P.O. • MESSAGE • ••-c • ■ •-o • ■ • »ci ■■•-Cl ■ a •-Cl a a a -CR aaa-CK a a a •CKj B: ^}t. k’ sv |„ .*'vrr- ./.••T bi:*; IIBI CITY or OHONO CHECK NO. DATE 02»»02 021903 029904 021904 029904 029905 029906 029907 029914 029924 AMOUNT 20.00 • 01/23/91 20.00 20.00 ■ 01/23/91 25.00 25.00 • 01/23/91 01/23/91 01/23/91 12.50 211.50- 211.50 12.50 • 01/23/91 320.00 320.00 • 01/23/91 20.00 20.00 • 01/23/91 159.65 155.65 ■ 01/23/91 41.55 41.55 • 01/23/91 2 100.00 2 100.00 • J 548.30 i.i'i.ca 11.254 92 231.00 30.175.14 CHECK REGISTERVENDOR ITEM DESCRIPTION BOB RYAN FORD INC COMM ACCREDITATION ALKIT PRO CAMERA ALKIT PRO CAMERA ALKIT PRO CAMERA POLICE RECRUITMNT MOSTCA DOWE INDUSTRIES HUDSON MAP CO LABOR relations SS fUND Cl TOTAL FUND 72 TOTAL FUND 73 total FUND 74 TOTAL TOTAL 01<29«9I PAGEACCOUNT NO. INV. i P.O. • PKSSAOE KEYS MANUAL 01-4232-129-31 01-4240-129-31 BAL DUE POLARlOD ENFORCER POLAROID ENFORCER 01-4540-129-31 01-4540-129-31 01-4540-129-31 DUES DUES MED SUPPLIES 01-4380-129-31 01-4380-174-33 01-4232-129-31 • • •-CK j ATLAS 01-4210-129-31 81 ft a -CK] LABOR RELATIONS FEE 01-4306-129-31 general ^UND WATER OPERATING FUND SEWEP OPERATING FUND GOLF COURSE OPERATING FD ■ • ■-CK! -t m tVLf^ Cl. r ▼ 1 •l M »-•;; imCILIIIEEIING 3AN 2 8 1991 CI1Y0F0R0N0 \-y ^ i m • [ L' k. \ . H ¥ I. II. m. IV. V. VI. vn. TH 12 CORRIDOR STUDY TH 101 - TH 25 J>?/V TECHNICAL COMMITTEE MEETING NOTICE I r Tuesday, January 22, 1991 Delano City Hall 1:CX) p ni. AGENDA Call to Order Approval of December 18, 1990 Minutes Traffic Forecasts Project Status - Map Overlays Evaluation of Alternatives Other Business Comments from the .\udience Vin. Next Meeting DC. Adjournment mWIrnMSOfO.lWC ^ss: k" ■r I- 1^' Y I k p i-r 9' I TH 12 CORRIDOR STUDY TH 101 • TH 25 CITIZEN’S COMMITTEE MEETING NOTICE I. Tuesday, January 22, 1991 Maple Plain City Hall 4:00 p.m. AGENDA Call to Order II.Approval of December 18, 1990 Minutes m.Traffic Forecasts IV.Project Status - Map Overlays V.Evaluation of Alternatives VI.Other Business vn.Comments from the Audience • vin.Next Meeting DC. l4tWmAm Adjournment m.TEC ■ ^...... IHNTB •- ----------------* ' * lA. i ■tJ I. %■ % i.\ •f ? I. n. in. IV. V. VI. vn. TH 12 CORRIDOR STUDY TH 101 - TH 25 JAN 1 7 1S31 POLICY COMMITTEE MEETING NOTICE Wednesday, January 23, 1991 Maple Plain City Hall 5:30 p.m. AGENDA Call to Order Approval of December 19, 1990 Minutes Traffic Forecasts Project Status - Map Overlays Evaluation of Alternatives Other Business Comments from the Audience VIII. Next Meeting DC. Adjournment 14imMCDiO.TEC HIMTB ;! 1' T.H. 12 CORRIDOR STUDY Policy Committee Minutes Maple Plain City Hall October 24, 1990 (Amended and Approved December 19. 1990) Members Present: T. Humbert, G, Welter. M. Johnson, R. Bauman, M. Alger. J. Grabek, G. Acromite, A, Kunze Alternates Present: K. Gabriel, G. Cook, A. Vande Vegte Others Present! S. Hay, L Dallam, R. Harris. J. Knuison. J. Johnson. D. Lorsung, R. Peterson, R. Scheuer, B, Collins, P. Zanetti, K. .Madson, .A. Carlson. E. Peterson, G. Cook, C. Rowlette, P. Pittel, S. Pittel Hay called the meeting to order shortly after 5:30 p.m. The meeting agenda and the minutes of September 26, 1990 Policj’ Committee meeting were approved. Hay recommended that M. Johnson serve as Chair for the Polic>' Committee. This was acted upon and approved by committee members. Chair Johnson then asked for an update on the activities of the Technical and Citizen’s Committees. Dallam explained that representatives from Hennepin and Wright Counties were added to the Technical Committee. Chair Johnson asked that minutes from the Technical and Citizen Committees be forwarded to Policy Committee representatives > both draft and approved. Wetter added that this is preferable, and that it would become the Policy Committee representative’s responsibility to forward them to their respective City Offices. Dallam distributed current member rosters for each of the corridor study committees. Kunze said that Arlo Vande Vegte should be listed as alternate for the Policy Committee. A discussion followed on the sequence of meetings and the speed of information dissemination, in particular the availability of project mapping of the potential alternatives. Dallam explained that no copies of the mapped alternatives had yet been made available because of the need for the Policy Committee to first meet, hear the presentation, and offer comments on the suggested alternatives. The concern was that information is given to the Technical and Citizens Committee over a week before it is given to the Policy Committee, and Policy Committee members are asked to respond to things they are unaware of. The Committee discussed changing the meeting date and getting copies of the other committees’ inifuitg*- It was agreed that the draft minutes would he sent as soon as possible after the meetii^ Dallam said the committee meeting dates were established to have the Policy Committee meet last because the other committees "report" to the Policy Committee. Dallam and Hay said they would discuss ways of resolving the problem. 1 r A I'-- F if" rv (I t- pT: S5-;.' Johnson then asked for an update on the City/State Goals. Project Issues/Concerns paper. Dallam distributed the revised paper which incorporates a (supplemental) new Goal 5 for Lx)ng Lake, as introduced at the September 26 Policy Committee meeting and recommended by the Technical Committee at their October 16 meeting. In response to a question from Johnson. Dallam explained that changes in this paper can be recommended by other committees or the general public, but that the Policy Committee would have the responsibility of approving them. The Policy Committee approved the addition of new Goal #5 for Long Lake (see 10-18*90 paper update). A discussion on the possible alternative highway corridors as identified on the base map board was then led by Dallam. They were presented as follows: L No build - (not shown, assumes only minor modifications to the existing roadway) 2. Upgrade existing T.H. 12 on the mainline (red line) - to carry' local and through trafGc 3.T.H. 55 Bypass (northernmost blue line) - to remove outsiate through traffic from T.H. 12 4.C.R. 11 Bypass - new northern alignment between T.H. 55 and T.H. 12 (blue line - suggested by HNTB) • to remove outstate through traffic from T.H. 12 5.C.R. 6 Bypass • new alignment paralleling C.R. 6 north of Long Lake (blue line) • to remove outstate and Study Area through traffic from T.H. 12 in Long Lake. 6.South Bypass - new alignment bypassing Long Lake. Maple Plain, and Delano (blue line) - to carry outstate and Study Area through traffic Dallam added that the orange lines represent possible connectors to combine/modify alternatives. The green line represents the old Mn/DOT study bypass of Long Lake, which the Citizen’s Committee had asked to identify. . The Committee then discussed the availability of current traffic data (1988) and that forecasts will probably be available in November. Johnson then asked for conunents on the alternatives from the Committee. Grabek and Hay asked if small copies of the alternative corridors could be made available. Dallam agreed to provide these copies, and said that the Committees would also be receiving full- size prints of the corridors for further study. Wetter mentioned that there is some local confusion that the current Highway 12 improvement program is not the same as the Corridor Study. Humbert added that several localized, minor improvement projects west of Long Lake are programmed for construction. (Only an upgrade of T.H. 12 to a four-lane roadway would qualify as pan of the corridor smdy.) Dallam said that there had been some minor modifications since the Technical and Citizen s Committee meetings the previous week (variations/connectors, old study bypass of Long Lake) but that generally the five major alternatives are the same. He said the next step is to apply the environmental data to screen (i.e. nanow the field) of corridors to a feasible number, and that the Policy Committee should meet in January to discuss the remaining corridors. Acromite asked how many corridors would remain as a result of the screening process. Dallam said all major alternatives that can satisfy the project need will be considered • if not, a "fatal flaw” is observed and the alternative is dropped. Johnson asked if the Policy Committee is responsible for acting on shifts that may be necessary (corridor realignments) as a result of avoidable issues - Dallam responded "yes” and that the screening process would be reinitiated. r.- ;■ P Grabek asked about the project schedule - if lost time could be made up. or what is reasonable to expect for a completion date. Dallam said that data collection and traffic forecasts are taking longer than e.\pected to complete, and that mid-1991 is probably a more realistic completion date. Grabek also asked who presents the rationale for the committee(s) to make adequate judgements as to which corridcis are better than others. Dallam responded that HNTB was hired to make screening recommendations for the Policy committee to act on. He also reiterated how colored overlays with environmental and special features would assist in the screening process. Dallam ^so mentioned that colored slides may be made of each overlay with alternatives and provided to the cities. Dallam then distributed a handout and briefly described Social, Economic, and Environmental impacts to be evaluated for each alternative in the EIS. Johnson asked who would be hired to do the EIS. Hay said that Mn/DOT usually hires the consultant to complete the EIS process (including scoping), and therefore HNTB's contract would probably be extended. They were hired for only the scoping because of available funds. Dallam explained that Mn/DOT chose to prepare a ‘Tiered EIS" for this project (Tier I will only address in depth those issues in the scoping decision document that are considered to be significant) to expedite the selection of a preferred alternative. Humben added that funds will be requested in FY 1992 for the EIS, probably at the end of the scoping process. There is a good chance that they would be allocated. J. Knutson (HNTB) then explained traffic growth on T.H. 12 using 20 and 30 year projections from historical growth rates, using between 2 and 4 percent growth scenarios. He also explained right-of-way needs for freeway and expressway standards, and explained the differences in design and access between them. The preliminary layouts prepared for the Orono/Long Lake area were then presented, which showed both freeway and away scenarios. Knutson pointed out possible locations for grade-separated L I I r Lr- s? IIr 5; interchanges and potential environmental issues with each. He also stressed that these layouts arc very flexible and do not represent final layouts for this area. Kunze asked why the Long Lake/Orono area was being presented first. Knutson and Dallam said that the Technical Committee asked HNTB to look at this area first, to study the "bottleneck" issue on T.H. 12 east of Long Lake. There were no other questions on the layouts. Johnson asked about the next meeting date for the Policy Committee, and whether the other committees will meet before January. Dallam said that the Technical and Citizen's Committees will meet November 13 to discuss the results of this meeting with the Policy Committee. It was suggested that the Policy Committee reconvene on November 2Sth to discuss traffic forecasts if thev are available. Johnson then asked if there were comments from the audience, 'o which Hay. Dallam, and Knutson responded: (Alan Carlson, Orono) Is cost of roadway and of acquiring right-of-way considered? Conunent: S. Bypass alternative should not be considered. A: The EIS considers construction cost estimates for each alternative, including right-of- way acquisition cost estimates. (Ed Peterson, Long Lake) Have measurements between Long Lake and the BN tracks been made to see if a 4-Iane highway can fit? A: No extensive studies have yet been conducted - right-of-way restrictions will depend on documented impacts of whether the selected roadway will fit; whether the railroad will need to be relocated: and/or whether Long Lake itself would need to be partially filled. (Pam Zanetti, Long Lake) When will (programmed) interim improvements to existing T.H. 12 be constructed? A: Letting for channelization 11-20-92, Martha Lane to O. Crystal Bay Road (1993 Constr.) Letting for overlay 12-20-91,0. Crystal Bay Road to E. limits of Independence (1992 Constr.) (Rosemary Scheuer, Pioneer/Laker Newspaper) When will products be available and what's the schedule for future presentations? A: TrafGc forecasts will probably be available in November. HNTB will prepare overlays in November and December for a January Policy Committee presentation. v-r. The • 4riiesi a general public meeting could be held on the results of the scoping procf ss will probably be mid«l991. In Other E ^iness. Hay discussed that Mn/DOT decided to add representatives from the Qty of We,2ata to the three committees because at least one major alternative (the South Bypass) af ects the city. Johnson asked whether Plmouth might be added • Hay responded that if the i.H. 55 Bypass alternative appears to be feasible for further study, representatives from the City of Plymouth would be added. The discussion then refocused on mapping availability. HNTB agreed to send as soon as possible a full-size map and 11" x ir prim of the alternatives to each Policy Committee member and the affected local governments. Johnson adjourned the meeting at 6:55 p.m. leilDMkriM ti- .1 y .f'*- T.H. 12 Corridor Study Technical Committee Minutes Delano City Hall November 13,1990 (Approved December 18, 1990) Members Present: S. Hay, J. Sweeney, A. Brlxius, J. Dillman, D. Dudinsky, W. Fingalson Alternates Present: P. Nesenson, J.D. Goetten, T. Johnson Others Present: L. Dallam, R. Harris, G. Welter, R. Scheuer, L. Clem, J. Martineau, J, Hanson, S. Nelson, D. Poss, J. Bergsten, D. Weigenant, A. Cosgrove L. Dallam called the meeting to order at 1:15 p.m. The minutes of the October 16th Technical Committee meeting were approved as submitted. Dallam then began a discussion on the status of the current TH 12 alternatives (layouts) and requested that each community submit, from the perspective of the communiw, the "best" location of each alternative by December 3rd to HNTB. He said this would include alignment shifts, as appropriate or desired, to avoid important features that may not have been detected when the layouts were prepared. Dallam also requested each community to illustrate on the same (1" » 2,000 ’) map the location of the "special features" that should be avoided. To accomplish these tasks, Dallam said that it would be necessary and important for each community to organize their delegates so that one set of changes is received per community. Dallam also discu^d the status of the overlay mapping. Overlays showing wetlands, parks, cemeteries, schools, sites on the National Register of Historic Places, and residential areas are currently being prepared. The overlay of special features, including lands designated in Agricultural Preserves, "Big Woods" tree communities, sites of potential historic fignif*can<^, and other special features (as deemed appropriate by each community) will also be prepared. Responding to J.D. Goetten ’s question, Dallam said that overlays will be completed shortly after all data is received - including the special features that the individual communities provide. Dallam then distributed full-size maps (1" - 2,000 ’) to the technical committee attendees for each community to provide requested feedback. J. Dillman commented that the CR 11/TH S3 bypass option should be removed from fiirther study - that a freeway could not be accommodated, nor would traffic problems be solved. Dallam reiterated that if an alternative does not satisfy the transportation need, it will be inunediately dropped. (Trafric forecasts will provide the critical data to make this assessment). TrafBc forecasts for the project were then discussed. The Committee, Dallam, and Hay discussed the components of the Metro Council ’s 20 year forecast period, modeling process, and the effect they will have in the project area. 'AA 4k .i r]. Technical Committee Minutes * Delano City Hall November 14, 1990 Page 2 Dallam also encouraged T. Johnson to submit Hennepin Counw ’s CIP roadway improvements to Mn/DOT so that they could be factored into the forecasts. Hay informed the Committee that there were minor improvements programmed for TH 12 west of Long Lake, but none other than that in Mn/DOTs five year plan. Truck traffic and a directional distribution of all traffic will be included in traffic forecasts, according to Hay and Dallam. Dallam also added that selected links could be obtained from the Metro Council ’s model (to determine origins and destinations of traffic using a particular link or segment of T.H. 12). G. Wetter and Hay discussed the accuracy of traffic counts given in the 1989 scoping document prepared for the T.H. 12 Corridor Task Force (from Wayzata. .MN to South Dakota border). Hay said the forecasts being prepared now will be more accurate. In Other Business, Hay asked the Technical Committee members if they have been communicating with members of the other committees. Some communication has occurred, and Hay encouraged the committees to work together. Dallam added that there has been ctmsideration of moving the Policy Committee meetings to the third Thursday to help communications between the committees. A decision will be made at the ne.xt Policy Cbmmittee meeting. The Next Meeting was tentatively set for December 18ih and will be held only if traffic forecasts are completed. The Committee was cautioned to watch for HNTB’s meeting announcement, rather than relying on media sources. G>nunents were then received from the Audience: R. Scheuer asked for clarifications on features to be included in overlay mapping and if commercial areas were going to be mapped. Dallam responded that commercial areas would be mapped, and that all overlay mapping should be completed for the January meeting. Dallam then explained how the .Metro Council prepares its traffic forecasts. Goetten suggested that someone contact Long Lake Committee representatives to ensure that they coordinate on alignment shifts and special features as requested by HNTB. Hay and Dallam responded to the following questions: Q: A: When will the smallest number of routes be available? This will be determined by the scoping process (The Draft Scoping Decision Document will be available for public comment). life.......... I' ti' 'I- r.>; . [*•: . r IX- >. f' V ffk Technical Committee Minutes • Delano City Hall November 14, 1990 Page 3 Q: A: When will the scoping process be complete? Late summer/early fall 1991 •• and it is hoped that a preferred alternative will emerge as a result of the scoping process. Hay and Dallam explained that the corridor alternatives would be narrowed to perhaps 2 or 3 for study in the EIS, with a (possible) preferred route as determined by political consensus. Hay also explained that the EIS will be Tiered (or staged), to allow EIS decisions to be made more quickly regarding the preferred alternative. (Tier I usually contains less detail and/or qualitative data than the full EIS: Tier II is completed at a later date with more det^ed data). Meeting adjourned at 2:0S p.m. RDH/mst i . ',1 v; T.H. 12 Corridor Study Citizen’s Committee Minutes Maple Plain City Hall November 13, 1990 (Approved December 18. 1990) Members Present: S. Hay, G. Johnson. G. Cook. D. Hamiiion. T. Wenz. E. Winston Others Present: L Dallam, R. Harris, D. Hayes. T. Code. V. Innis. B. Marolf, C. Johnson, K. i^’ordin, J. Behrman, L. Massopust, T. Kuller, S. Ross, I’eterson, J. Peterson, E. Callahan, J&J Lane. A. Martinez, H. Carlson S. Hay called the meeting to order at 4:05 p.m. The minutes from the October 16ih meeting were approved as submitted. L. Dallam updated the Committee on the status of alternatives (layouts). He n* . -)ned that an old study alignment, which passes around the southern boundary of Long . was added (green line) based on input from the committee. The orange lines represent possible connections between routes to create variations on the alternatives - there are a total of at least 15 possible alte^'natives. Dallam requested that representatives from the Citizen’s Committee coordinate with their respective jurisdictional representatives from the other committees and recommend alignment shifts that may be necessary as a result of any "special features" that HNTB was unaware of in the mapping of the layouts. (Technical Committee members have large scale maps for this purpose). Special features may include locally important structures or natural areas, such as public structures, properties that are potentially eligible for the National Register of Historic Places, woodlands and scenic areas. Dallam said as the corridors are screened, remaining alternatives will then become more "fixed ” for the EIS. The consultant currently has data on wetlands, park and recreation areas, schools, and cemeteries, and will be collecting additional data for residential and commercial land uses. Features such as fiumlands covenanted in Agricultural Preserves, "Big Woods" tree communities, and other special features (as identified by the committees) will complete the land use inventory for the map overlays. G. Cook asked when people will be requested to select corridors for further study. Dallam responded that this will occur after the scoping public meeting. The purpose of coordinating committee members is to obtain a single set of minor alignment shifts and special features for each community. The modified corridors are then the corridors included in the scoping document for public review and comment. TrafiBc forecasts were then discussed. Hay reponed that Mn/DOT is currently preparing forecasts and hopes to have them completed in December. The forecasts will include major crossings of TH 12, and county roads, and are based on the Metro Council ’s forecasting model for 2010. (Dallam explained how the model works •• that a "window is cut out ” of the regional model and divided into zones and subzones based on 2010 population and 1. iL Citizen ’s Committee Minutes November 13, 1990 Page 2 employment forecasts, which is then used to generate traffic. The model distributes zone-to- zone traffic movements, then assigns traffic to a network. The model assumes that almost all motorists will gravitate to the shortest time path. As a result of the forecast, if the transponation need in 2010 is not satisfied, then the alternative under consideration will be dropped - "^xcept the "No-Build” Alternative. The environmental impacts of remaining alternatives wiil then be studied in the EIS.) Current (1988) traffic counts were distributed to the Committee. In Other Business, Hay informed the Committee that Wa\'zata representatives have been added to the three committees. Comments from the Audience were then received and responded to by Hay and Dallam: Q: Who will fund the highway? A: Federal and state taxes (gas and motor vehicle e.xcise taxes). Q: A: What is the construction priority for this project? Even though the project is 8-10 years away from being co.nstructed, it is a very high priority for Mn/DOT (second highest in its 20 year plan). Q: A: What happens to property owners on or near the alternatives? If the alternative survives the screening process, and alignment shifts are not possible, then the property may be acquired for right-of-way. Q: A: What happens to land values near an alternative? It varies; some becomes less valuable, others become more valuable, depending on the importance of accessibility to the property, (and the degree of unmitigated noise and visual impacts). Q: A: Will a (buyout) consider home improvements? Yes, fair market value is paid for an acquired property, including recent improvements. Q: A: When is fair market value assigned? Payment is made before the roadway is constructed, at the time roadway right-of-way is acquired. Q: A: Who makes the decision on the roadway? The State Commissioner of Transponation. based on staff recommendation. The Commissioner usually will not select an alternative that is opposed by a participating municipality. Q: A: tr Q: ri A: Q: 1 A; ■-'t. Q: A: n ",-r Q: A: ;r' ii k-Q: ; »•A; ■t- Q:; r ; f - i 1.A: Q: \ A: 1 Q:t:A: Citizen ’s Committee Minutes November 13. 199(‘ Page 3 What is the procedure for acquiring property? An appraiser is hired by Mn/DOT, and fair market value is assigned for the property. Mn/DOT also reimburses for personal appraisals. The State makes an offer for acceptance. If rejected, the process of eminent domain begins, which will open litigation. When does property acquisition begin? Two to three years before construction. What consideration is made for residential sound indemnity? Sound/noise mitigation is documented in the EIS for each alternative. Mitigation will be implemented for homes with noise exceeding state standards (if cost- effective). Who makes the decision between a complete properly acquisition or a noise wall? No unnecessary property will be acquired. A person can, however, file reverse oondemnaiion if they do not wish to live in their current residence as a result of the roadway. When do controls on planned development go into effect? The State has no control over plaimcd development within the path of any of the alternatives. This is the reason that it is important tu concur on a preferred alternative, so the corridor can be preserved by the municipalities for the roadway. What happens to undesign..ted wetlands? All wetlands are protected, but those that are taken must be replaced (mitigated). Has anyone considered an alter.*»advc that continues directly west of existing TH 12 on CR 30 in Delano, then follows straight north back to existing TH 12? Should discuss with committee representatives as a "shift” of alignment. If a buyout is imminent, how soon would funds be available for a person to find another home? Two to three years before construction. Federal guidelines are very explicit regarding relocation requirements. What value is placed on the cost of a corridor, as a factor in determining which one is selected? A political consensus is probably the most important factor in determining the selected route. '.Mrm- f- h i'¥ p. ‘f': fit PJ -X ^''• .‘VV -f- *7V/ r"-? . pkh rki •'. fk. '-i'Jfe Citizen's Committee Minutes November 13, 1990 Page 4 Q: A: Q: A: If the route stays on the mainline, what determines whether residential or commercial development will be taken (where there is an option)? It depends on what the city wants -- business or residential relocation. If the City of Long Lake is opposed to a thru-route (in Long Lake) but it turns out to be the best alternative, what happens? Long Lake and Orono representatives must reach an agreement as the best altemative(s) through their communities. If Long Lake opposed an alternative that was preferred by all the other communities, then .Mn/DOT could bypass the city’s approval of the preferred corridor. Q: A: Is one alternative more e.xpensive than another to construct (e.g. use of existing right- of-way vs. new right-of-way)? Alternatives using existing right-of-way would require less land purchase, thereby lowering acquisition costs. Q: A: How wide is existing TH 12, (generally) including right-of-way? Varies - some segments are about 66 feet. Q: If no freeway/expressway alternative (comes out of the scoping process), what happens to TH 12? A: TH 12 will receive only minor improvements. Next Meeting The next meeting was tentatively set for December IS, 1990. unless traffic forecasts are incomplete at that time. M*«ting adjourned at 5:10 p.m RDH/mst TH 12 CORRIDOR STUDY Policy Committee Minutes Maple Plain City Hall December 19. 1990 Members Present: T. Humbert. M. Johnson. R. Bauman, M. Alger, G. Acromite. .A. Kunze Alternates Present: M. Bemhardson Others Present: S. Hay, L. Dallam, R. Harris, J/J Lane, G. Johnson, D. Peterson, B. Peterson, B. Swartwood, P. Swanson, D, Poss. L. Ehlers, G. Wunderlich, S. Smith, G. Connell, E. Peterson Chair Johnson called the meeting to order at 5:40 p.m. The October 24th meeting minutes were approved with the following amendments: Page 3, Paragraph 5: "Humbert added that funds will be requested in FY 1992 for the EIS. probably at the end of the scoping process. There is a good chance that they would be allocated.” Page 4. Response to comment from Pam Zanetti. Long Lake: "A: Letting for channelization 11-20-92. Martha Lane to Old Crystal Bay Road (1993 Construction) Letting for overlay 12-20-91, Old Crystal Bay Road to the east limits of Independence (1992 Construction)" S. Hay then distributed traffic volume data - including 1988 actual volumes and three demand forecast (unconstrained) scenarios for TH 12. The flrst scenario includes TH 12 upgraded on the in-place alignment (Hay noted more growth actually on TH 55); secondly, the eSAH 11 Bypass, which draws some traffic out of Long Lake; and thirdly, the South Bypass, which seems most effective in drawing traffic off in-place TH 12 and local roads. Hay mentioned the volumes for the CSAH 11 Bypass in Maple Plain (along TH 12) appear to too low, and that although the volumes given are good for planning purposes, they do not assume capacity restraint on the roadways (i.e. the facility may not be able to handle the forecast demand). The next iteration of forecast volumes will include the TH 55 and CR 6 Bypasses, and Either refinements to the given volumes on the other alternatives. These will be presented at the next meeting. Policy Committee Minutes December 19, 1990 Page 2 Committee discussion on the forecasts focused on their accuracy (Johnson located a possible transportation error on the South Bypass forecast, south of Maple Plain, and Bernhardson stated the volume displays may have been shifted slightly; the expectations for the TH 55 and CR 6 Bypass forecasts, the accuracy of the Metro Council forecast modelling process and how the volumes could be given a credibility check (+ or - of error). Dallam mentioned that models are only as accurate as their input (population and employment data) and tend to be more accurate on main roads and less accurate on county/local roads (because of the large size of the zones used to load trips on the roadway network). Questions from the Audience were received. These questions dealt with the validity of the data; assumptions that go into the forecasting model: the difference the model assigned in the traffic volumes on either end of Long Lake (with the South Bypass Alternative); and that the roadway volumes will not "add up" (across N-S screenlines) until the volumes on the countv roads are available. Dallam then provided an update on the status of the project. He said the overlay mapping is progressing and that requested "special features" have been received from several communities but is still needed or will be coming from Medina. Delano, and Franklin Townships. Alignment shifts can be expected following the mapping of the features. Ail overlays will be completed for presentation at the January meeting (scheduled for January 23,1991). Dallam said that possible alignment shifts, as a result of the feature mapping, will be shown at this meeting. Dallam then distributed a revised project schedule. He said that the evaluation criteria (as determined in Activity #3) will be the overlays and the results of the traffic forecasts. Corridor screening will probably take two meetings per Committee. Preliminary layouts will not be as detailed as previous layouts prepared specifically for the Long Lake/Orono area, but will show accesss points at a minimum. Activity #15 shows "select" changed to "identify" because a preferred corridor cannot be seleaed (approved) until the final EIS is completed. Audience discussion followed. Questions included the local knowledge of when a determination will be made to construct either a freeway or expressway (traffic forecasts will assume both types of design - and that impacts are essentially the same except for interchanges which will take additional right-of-way. Construction limits, for planning purposes, won’t be known until the EIS is undenaken, although Mn/DOT will provide preliminary right-of-way definitions for the urbanized areas along the in-place TH 12 improvement alternative); population growth in the area; and zoning/land use considerations in evaluating the alternatives. If iY i- i; i- %s-.- ■l: Policy Coramittcc Minutes December 19,1990 Page 3 G. Acromite said that Medina will restate its Issues and Concerns to reflect that the CSAH U and TH 55 Bypass Alternatives are unacceptable and will be opposed by the community. The City of Medina will likely hold a public meeting to revise its Issues and Concerns, to be updated in the fioalx /Issues /Concerns documentation paper. Meeting adjourned at 6:53 p.m. RDH/dhs tiRAfi TH 12 Corridor Study Technical Committee Minutes Delano Qty Hall December 18,1990 VM-f " i ■ ri t-r-Present: S, Hay, J. Sweeney, J. Dillman, D. Dudinsky, W. Fingalson, M. Wurzer, J. Gerhardson, T. Loucks Alternates Present: P. Nesenson, J.D. Goeuen, T. Johnson, A. Brixius, A. Vande Vegte Others Present; L Dallam, R. Harris, G. Welter, R. Scheuer, S. Nelson, D. Poss, A. Cosgrove, P. Pittel, S. Dse Hay called the meeting to order at 1:12 p.m. The minutes of the November 13, 1990 meeting were approved as submitted. Dallam provided an update on the project status. He said that two communities (Maple Plain and Long Lake) had provided input thus far for the "special features" overlay. He mentioned that the Qty of Orono held a recent public meeting to discuss the Scoping process with the public and the alternatives under consideration. HNTB has all inventory data and is in the process of preparing the overlays, but to present complete overlay data and begin the corridor screening process, Dallam said that the remainder of the communities need to finish and submit their "special features". (Representatives discussed that their communities would submit as soon as possible to HN IB. Gerhardson presented Orono ’s "special features" and other data at the end of the meeting.) Dallam distributed the revised project schedule which states that the corridors will be screened in January — Dallam estimated it would probably take two meetings per committee to finish the screening. The next Technical Committee Meeting will be held on January 22, 1991, to begin the screening process. Hay then presented preliminary traffic forecast data for the expanded in-place alignment of TH 12, the CSAH 11 Bypass, and the South Bypass Alternatives. Also included were 1988 traffic counts for TH 12 arid TH 55. Hay said the volumes show demand (planning) forecasts based on the Metro Council ’s model The demand forecasts are unconstrained, so the volumes may exceed current roadway capacity. County road forecasts will be provided with the next iteration and refinement of foe tnffic data. The preliminary forecast for TH 55 was not distributed because foe projections were not viewed to be reasonable, according to Hay. Hay said that foe South Bypass Alternatives take foe majority of growth in the project area and alleviate traffic growth through Long Lake on TH12. Committee discussion on foe traffic forecasts included their development (Dallam explained the Metro Council ’s model), assunqitioos thaik have to be made for Wri^t County (which is outside the Metro Count ’s seven-county &M4c;^-4ng area), and that foe traffic demand Technical OwaMittee Mlnotes December 18,1990 Pafe 2 appears to be shifting to the south and to I->394. The Committee also discussed growth patterns for the area. Hay said the remaining forecasts (TH 55 and CR 6 Bypass) will be discussed at the next meeting. In Other Business, Hay said that the project is generating a great deal of controversy, and that open public (Uke Orono’s) seem to be helpful to explain Vliat ’s going on" and **wfay. Most of the concerns relate to misinformation or lack of information about the project Questions from the Audience were then received. Discussion focused on the need/purpose of the project (Mn/DOT may develop and distribute a position statement about the need for an improved TH 12), and the TH 55 Alternative ’s relationship to TH 12 as a joint or a separate improvement project The accuracy of the forecasts was also discussed (urban vs. rural forecasting; input — population and employment ~ relationship to output) and the foture refinement or constrainment of the data. Hay also added that these forecasts cannot at this stagCi determine freewsy or expressway standards, and that the level of service (for roadwi^ capad^) will be determined with more refined volumes. Meeting adjourned at 2:20 p.m. RDH/mst HIMTB - TH 12 CoiS^ Study Citizen’s Committee Minutes Maple Plain City Hall December 18,1990 Mgmhgra Present: D. Cade, G. Johnson, G. Cook, E. Winston, E. Olson, J. Bems, R. Gnitka, S. Hay Alternates H: J. Massopust fithw Present! L. Dallam, R. Harris, M. Miller, J. Floren, M. Johnson, J. Meridcth, K. Madson, D. Stinson, S. Hauser, B. Field Hay called the meeting to order at 4:05 p.m. The minutes from the November 13th meeting were approved as submitted. Dallam presented the status of the project He said that input on "special features ” had been received from Maple Plain, Long Lake, and Orono, and that representatives from the other communities would be submitting special features to HNTB (per Technical Committee meeting discussion) as soon as possible. Orono's recently held public meeting was mentio««ed, which was helpful in identifying to the public the need for and process for the project Discussion concerning Long Lake included a shift for the in*place alternative to follow the railroad right-of-way. Other Conunittee discussion included the federal funding portion of the project (current is 75%). Dallam said all mapping will be done by January ’s meeting, and that the next meeting will be the fourth (not ttod) Tuesday — January 22nd. Dallam then distributed a new schedule of activities, which reflects about a three-month setback from the originaL Hay then presented preliminary traffic forecast data for the expanded in-place alignment of TH 12, toe eSAH 11 Bypass, and the South Bypass Alternatives. Also included were 1988 traffic counts for TH 12 arid TH 55. Hay the volumes show demand (planning) forecasts based on the M?tro Council's model. The demand forecasts are unconstrained, so the volumes may exceed current roadway capacity. County road forecasts will be provided with the next iteration and refinement of the traffic data. The preliminary forecast for TH 55 was not distributed because the projections were not viewed to be reasonable, according to Hay. Hay said that the South Bypass Alternatives take the majority of growth in the project area and alleviate traffic growth through Long Lake on TH12. Committee discussion on the forecasts included comments on the absence of the CR 6 l^pass Alternative (Hay said at the planning forecast level, volumes would be very similar to the South Bypass alternative — more detailed data on CR 6 and TH 55 would be made available at the next meeting). Hay summarized the bypass alternatives by stating that they do reduce traffic in Long at the cost of enviromnental impacts. He also said that the forecast volumes suggest that the current roadway will not be able to accommodate the forecast traffic • that the numbers are accurate for planning, not design, purposes. biLkkW-. OtiM’s Committee Minutes iber 18,1990 Pafe2 Other discusaon focused on the question of upgrading two major roadways (TH 12 and TH 55) in the same general area; growth patterns and growth management in the area; the future of mass transit in the project area; CO poUution; proposed TH 12 improvements west of Delano; and weighting (valuation) of the anticipated project impacts. the were received. These questions/comments included the iting truck traffic from TH 12 to TH 55; using reversible lanes on TH 12; hffi/DOTs local approval bypass option (where consensus not available); and expected aUgHiTMint ciiffht in the current alternatives - from now to the completion of the EIS. The also diKuste** why more TH 55 communities have not been participating in the scoping process (Hay and Dallam said that TH 55 would be smdied further if fotmd to be a viaUe alternative, ie. it will divert enough traffic from TH 12 so that it vdll not be necessary to upgrade TH 12 to four lanes). HIMTB 11^ y. meld on DECEMBER 10, 1990 Th€ regular meeting of the School Board Drono Independent School District No. 278 was held on Monday, December 10. 199C. Present: Dave McKown Don Anderson Lucie Taylor James Franklin John Maresh Peg Swanson Thomas Mich William Fenholt Chliroer$on McKo»i< opened the public hearing on the proposed ta. £ ,X*a7 :Juc‘:?ioK T,s?rre tax ratT changV and the cost to the homeowner. Bill Fenholt responded to areas of concern expressed by community member Todd Olson. Dave McKown expressed appreciation to Dr. Mich and Mr. Fenholt for their work/efforts in this area. There being no further comments, Mr. McKown closed the public hearing at 7:3S p.m. ■oard Member Anderson MOVED that the School Board adopt the final property tax levy^for 1990, collectible 1991, as shown below, and direct Clerk to certify the levy to the Hennepin County Auditor on or before December 28, 1990. General Fund (Maintenance) Transportation Community Service Capital Expenditure General Debt Service $ 7,827,631.38 729,163.22 175.092.86 1,021,742.29 283.104.51 Total SIO.036,734.26 The motion for the adoption of the foregoing resolution was duly seconded by dim Franklin and upon vote being taken, the following voted in favor thereof: Swanson, Taylor, Franklin, Anderson and McKown Absent: Maresh and the following voted against the same: None whereupon said resolution was declared duly passed and adopted "♦r •’ ypQH fiOJiON by Luci6 Tdylor, seconded by Jim Franklin, the consent aQenda was ipproved es follows; - dDoroved the minutes of the November 13. 1990 regular meeting; - authorized the creation of the position of Director of Community Relations for the Orono Schools and that the Board further authorizes the appointment of Ms. Toni Bergland to that position effective July 1. 1991; - that the Board of Education approve the Block Grant application in the amount of $13,604.00; .- that the Board of Education approve the following nrw ECFE winter course offerings: ^ < ..i Approved by the Orono Board of Education - December 10, IWO ECFE WINTER QUARTER NEW CLASS OFFERINGS 1. Pick Up Your Socks: Raising Responsible Children ^ 3 sessions, in cooperation with the School Age Child Care program. 2. Living with the Active Alert Child, 4 session? 3. Parenting Children with Special Needs, 1 session 4, ECFE Open House for district teachers, Thursday, January 10, 7-9 AH.2:30-4:30 PM 5. Guest Speaker Jim Wolff, "Please Understand Me" (abbreviated Myers- Briggs inventory and analysis 6. Field Trip A Visit to the Dentist- Or. John Maresh with movies at Orono Primary 7. Field Trip: Evening Sleigh Ride at Rock isle Farms, Waconia wo^c wluTfamllles with young chll.^ in the ^clpatlon. The ECFE Advisory Board will be organizing this effort. - approved the bills as covered by vouchers 068000 through 068285 and building construction bills as covered by vouchers 1147 through 1182. Carried manimously. Or. Mich offered condolences to Dave McKown on the death of his father, to Gertie Ccrpe, Food Service Director, on tne death of her husband and to Dave Gorder, Orono High School teacher, on the death of his father. Or. Mich reported that Dr. Ernest Stachowski conducted a workshop on Classroom Management for new teachers/mentors and evaluations are available for Board perusal and that he wanted to express appreciation to Trinity Lutheran Church for the use of their building for this class; that the construction on the Orono Education Link remains on schedule and that the Dedication Committee has deter mined that the dedication will be held the weekend of April 28; that he wanted to share with the Board a proposal from a legislative task force regarding Education Organization Membership which includes four approaches to reorganizing the educational system, one of which will be presented to the legislature in February; that he wanted to share a critique of the Van Mueller study of the equity lawsuit; that he wanted to congratulate Toni Bergland who, as a result of Board action on the Consent Agenda, will be the Coordinator for Community Relations for the district and to Brian Bergstrom who will direct the activltles/use of the swimming pool under Community Education; that under the leadership of Sue Kueppers, the curriculum for the use of the pool during the Instructional day has been completed; that a Superintendent's Advisory Connittee, consisting of three Board members, one principal, Ka*'en Orcutt, and Evy Zacher, will be established to advise the Superintendent in reviewing can didates for the replacement of Bill Fenholt; that a Superintendent's Advisory Committee, consisting of Peg Swanson, Toni Bergland and one principal, will be e >lished to advise the Superintendent in reviewing candidates for the posi- tt of Community Education Director; that the MSBA Convention will be held on lary 10, 11, and 12 at the Minneapolis Convention Center; that he wanted to congratulate Sharon Chmielarz, German and English teacher in the middle school, on the publishing of her new book. The Pied Pieper of Hamlin, and acknowledge her for her efforts and the prestT^ that she VTngs to the Orono School District; that on February 16 there will be an ECSU workshop for Board members on Outcome Based Education; that the Recognition Luncheon for employees will be held on January 2^ nonoring the following twenty-five year employees: Barb Jacoby, Don Laine. Dorothy Henry, rr«n Engstrom, Zoe Ann Palmer, Ray Pregl, Pat Shay, Bill Fenholt, Gertie Corpe end Elaine Hill with Bill Fenholt as the featured speaker. John Maresh requested that a facilities usage study with respect to sports and recreation be conduc. Lucie Taylor report that the Technology Committee has met twice and they are In the process of ff . gathering which will include some on-site visits. Mrs. Taylor expressed regret that Bill Fenholt is leaving and stated that he will be greatly missed. Mr. Ron Langness, Springsted's, Inc., reviewed the bids on the sale of $1,750,000 General Obligation Tax Anticipation Certificates of Indebtedness, IP" I m \99\k He Stated that there was good distribution of bids with rates that Mere very competitive. Hr. Langness recommended that the Board of Mutation award the certificates to Lehman Brothers, the lowest bidder, at a net effective interest rate of 5.6U. The following bids were received, opened and recorded by the Clerk, or her designee, at 3:00 p.m.. Central Time, at the offices of Spnngsted Incorporated this same day: f M;.. h”r % k m SPRiNOSTEO PUBUC finance ADVtSQPS SOO Elm O'ov^ Ro«d Su4t W PO Boi 77 Cim Qfov# Wi 53122-OOr (414) 7n2 %222 Fa« (4141 713.2904 •5 E4ft S4v4mM Piict $uit4 ^00 S4-'>t Plw« MN 55^0' 2’43 ,612) 227*3000 F«i (612) 223-3002 t35 Nof^^ P^nAfyP^an.a Su't4 20iS moirnrapo^'f >N 46204 2496 1317)6944000 Fm (3i7)69«4004 27N S«C0«I4 A««mM S C Rae«tf». U M«03-,4>« (31»t M3-2221 Fai (3191 3M «999 s,2 N<CO>W Mai) SwmSSO MinnaaooM MN 55402 *0'7 («t2) 333-9177 Fan (6121 333 2363 6600 Coiiaoa BouMva'd Su>ta600 Ovarlano Pa*k KS 66211 1913) 345-6062 F»i 19131345-1770 $1,780*000 INDEPENDENT SCHOOL DISTRICT 270 ORONO. MINNESOTA GENERAL OBUOAT10N TAX ANTICIPATION CERTIFICATES OF INDEBTEDNESS, SERIES 1991 A AWARD;LEHMAN BROTHERS SALE;D«c«fnb«r 10,1990 Rating: NolRequMlidl IntarMt Prlca Natintaraat Coat A Rata LEHMAN BROTHERS F8WT WISCONSIN NATIONAL BANK CROMN A COMPANY, INCORPORATED PIPER. JAFFRAY A HOPWOOD. INCORPORATED AmailcM National Bank Saint Paul FB8 INVESTMENT SERVICES. ilC. NORWEST INVESTMENT SERVICES. INCORPORATED Moora. Jurtt^aiw Company. Ineorporatad ROBERT W. BAIRO A COMF^, MCORPORATED OPPENH0MER 6 CO.. INC. 5.625%Fabruaiy 3,1992^$1,750,175.00 5.57%Fabnjary 3.1992 $1,748,792.50 5.50%Fabruary 3.1992 $1,747,375.00 5.50%Fabruafy3.1992 $1,744,925.00 5.50%Fabruary 3.1992 $1,743,175.00 5.80%Fabruary 3.1992 $1,745,362.50 S2S%Fabruary 3.1992 $1,752,150.00 (5.0157%) (5.6330%) (5.6384%) $109,345.03 (5.7676%) (5.859%) (6.0446%) (6.136%) Thesa Cartificatas ara not baing raoffarad. BBI: 7.06 1 Board member Taylor Introduced the following resolution and moved its adoption: Tax Anticipation Certificates on file in district office. c Ir c i ■ f Doo Eanell of FroehUng, Anderson. Plowman ft Egnell, Ltd., presented the 1989-90 Audit Report. Mr. Egnell briefly sunmarired the audit report for Board members Stating that the audit supported an unqualified opinion in accordance with generally accepted accounting principles. Mr. Egnell expressed appreciation to Bill Fenholt and his staff for their assistance and cooperation while the audit was in process. '’Lu ".r*s7hi;i Vmrut '‘4co;ds'rr'‘ Egnell of Froehling, Anderson, PloMnan and Egnell, Ltd. Carried unanimously. in each building and answered questions from the Board and from community mem bers. Concerns that were expressed will be addressed by administration. Marren Nelson. Middle School Principal, provided the Board with background information on the Middle School Study and the development of the recommen dations that were established which, according to Mr. Nelson, will serve as a blueprint for the middle school for the next three years. Mr. Nelson reviewed each of the reconwendations and informed the Board of the steps that have been taken or that are In process In order to meet the requirements of each of the recommendations. UPON MOTION by Jim Franilin. seconded by Don Ar;derson. the meeting was adjourned. Lucienne J. Taylor^T Approved: ;own. Chairman 6. 7. LAKE MINNETONKA CONSERVATION DISTRICT BOARD OF DIRECTORS AGENDA Regular Meeting, 7s30 p.m., Wednesday, January 23. 1991 Tonka Bay City Hall 4901 Manitou Road (County Road 19) ^ 1. Call to Order 2. Oath of Officei David Bartos (Victoria) and Scott Carlson (Minnetrista) 'JAN 2 ^ 3. toll Call a A A 4 4. Heading of Minutes: 12-5-90 5. Public CoHaents - from persons in attendance not on agenda Chair Report, Cochran A. ’’Save the Lake" annual recognition dinner February 21 B. Review February dates for meetings and two possible public hearings on variance applications C. Additional announcements A. Co—It tee Reports l)^^to”rt^on^presentLlon of Long Term Management Program to Metro Council Systems Committee, and subsequent Metro Council staff revlc Update on meetings with cities on Shoreland Rules adoption Progress on 1988-1989 Recreational Monitoring Report, subject to Re^lel^raf^ Management Program provision for future amendments Additional business 2) 3) 4) 5) B. STRUCTURES. Chair Grathwol 1) 2) Approval of minutes, meeting of 1-12-91 Approve Minnetonka Boat Rentals pontoon-boat storage on Option 4 of attorney’s 1-2-91 letter n:n!“on;.r!lon 0?“.^ ndlirsibaivLl^. 5. Determination of Status . Approve City of Deephaven's request to maintain power oa 'SmJtci Coring L.. for 1991. recognUlng crlt.rio e.tabU.h.d «vi!!d fcr». T.»pbr.ry Low «or.r Vorlanc. for T.,.porary Dock Extension application *"'m!ln«onkrBo«‘work. (Wayrata). new . Mlnneronk. .oat «orka (Orono). * Bean's Greenwood Marina, variance application *■ Driftwood Shores, overpayment on application ren $100 100 100 100 (over, please) LAKE MINNETONKA CONSERVATION DISTRICT Board Agenda for 1-23-91 2. Approve Deicing applications: * renewals for Clay Cliffe and for Dennis Carlson ic n0w ownership for Minnetonka Yacht Club & Marina (formerly Smith s Bay Marina & Yacht Club) Additional business recommended by the committee C.EURASIAN WATER MILFOIL TASK FORCE, Chair Reese 1) Progress on barging/trucking contract, on-shore weed collection proposal 2) Report on DNR meeting of t-19-9l re Control of Spread of EWM 3) Other business recommended by the committee D. LAKE USE. Chair Pillsbury 1) 2) 3) 5) 6) Approval of minutes, meeting of 1-14-91 Review 1991 Hennepin County's Lake Services and Projects program Approve continuing "Danger’’ buoy. Slow (Quiet Waters) buoy, and navigational buoy programs Special Event Licenses ^ n a) Approve two new events: Excelsior Chamber of Commerce s Chili Open, and Lafayette Club’s ice fishing and sleigh ride party b) Refund $100 overpayment on Event application by Lord Fletchers c) Rescind Event stipulation of 1-24-90 requiring map distribution. replacing with a newspaper ad requirement Select 1991 LMCD Special Deputy Award for Save the Lake 2-21-91 dinner Water Patrol report Additional business E.FINANCIAL REPORTS, Treasurer Boswinkel 1) Statement of cash transactions, month ending 12-31-90 2) Audit of vouchers for payment F. EXECUTIVE DIRECTOR, Strommen 1) Memo to Board 8. 9. Unfinished Business Now Business 10. Adjoumaent 1-17-91 LAKE MINNETONKA CONSERVATION DISTRICT Board of Directors Regular Meeting. December 5, 199U Tonka Bay City UaiJ 1. Cali to Order The meeting was called to order at 7:30 p.m Cochran. by Jha i r 2. Roll Call Members Present: Bert Foster. Vice iJhair. Deephaven; James Grathwol, Excelsior; David Cochran, Chair. Greenwood; Robert Pillsbury. Minnetonka; John Lewman, Minnetrista; Tlu.nicJS Reese, Mound; Robert Rascop, Shorewood: Douglas Babcock, secretary, Spring Park: Marvin Bjorlin, Tonka Bay: Thomas Mar'inson. Wayzata. Also present: Charles LeFevere, Counsel. Deputy Schmidt, Sheriff’s Water Patrol; Rachel Thibault. Administrative Technician; David Arndorfer, Consultant; Eugene Ctr-.-nunen. Executive Director. Members Absent: Jan Boswinkel. Trea.surer. Minnetonka Beach; JoEllen Hurr, Orono; Robert Slocum, Woodland. The City of Victoria was not represented due to the resignation of its representative. 3. Reading of Minutes: Foster moved. Grathwol sec''>nd>=*d. to approve the minutes of the October 24, 1990 meeting as submitted. Motion carried unanimously. Foster moved, Bjcr.in seconded, to rescind the motion for minutes approval upon noting the agenda request for an .amendment to the minutes. The City of Greenwood requests that its objections to the Management Plan bo recorded in the minutes, detailed in a Resolution dated 10-9-90. The City of Victoria similarly stated certain objections not recorded in the minutes via a letter dated 9-7-90. Foster moved, Babcock seconded, approval of tiie 1U-24*9U minutes with the inclusion of the statements from Greenwood and Victoria following Martinson's statement on page 6. (.Jrathwol and Cochran expressed concern because the statements were not presented in person. It was noted the statements were included in the public record of comments on tlie proposed long-term management program. Lewman objected because the letters were not presented by the cities at the meeting. Babcock withdrew his second and Foster withdrew his motion. Grathwol moved. Rascop seconded, approval of the 1U-24-9U regular meeting minutes noting that the Resolution fi’'.*m the city of Greenwood dated 10-9-90 and the letter from the c’ity of Victoria dated 9-7-90 were received. Motion carried unanim-.'U.siy. 4. Public Comments: There were no comments attendance not on the agenda. from pei*.s<.->n.s LMCD Board of Directors L'-bor 5, I'JilO 5. Chair Report, Cochran A. Director Resignation: Cochran reported receipt of a letter of resignation from John Haiinka (Victoria) and the seat was declared open. The City has publicly invited Lntereslcd candidates to apply. An appointment is expected lu -.‘ajmary B. Director Replacement: John Lewman iMinnetrista) reported the City of Minnetrista has a policy that i(.s representative is to be a member of the City Council. He will serve until his replacement is appointed in January. Grathwol moved. Rascop seconded, adoption of a Resolution of Appreciation to be directed to John Lewman and John Malinka for their services on the LMCD Board and acknowledgment be made at the “Save the Lake" recognition dinner on Thursday. February 21. Motion carried unanimously. C. LMCD Open House: The Executive Director reported an Open House will be held at t.'ie new LMCD offices. Ncrwest Bank Building, 900 East Waysata Bivd.. Suite 160. on Tuesday. December 18 from noon to 6 p.m. Invitations will be .sent to various agencies, the cities, department heads, and per.3onr.ei. Refreshments suitable to the occasion will be served. The purpose is to offer an opportunity to interested p.artie.s to meet the LMCD personnel and become familiar with the new location The Executive Director expressed appreciation to Lewman his assistance in obtaining the new offices. for 6. Comflii.ttee Reports A. ADVISORY, Chair Rascop Rascop tamed the discussion over to David Arndorler. 1. Final Draft Status Report. Arndorfer reported the final draft of the Management Plan has been forwarded to the Metropolitan Council. The Council has 12U days in which to comment. It is expected to do so in less time. In the meantime. Arndorfer stated, the monitoring program from Febru.r<ry and March of 1989 needs to be fina^. 2:- * In addition, the 1988/1989 summer recreational monitoring rco .’.res review. Included is a winter monitoring report from 1989/9}. Reese asked about disposition of worksheets created during the decision making process. Arndorfer said they are not retained. The Plan includes the comments from the cities. Items such as the public access compilation is available and should be updated on an on-going basis. Arndorfer requested a reduction of the remaining Sl-J retalnage on his contract to $5,UUU. Barr Engineering receive $4,000. Arndorfer will get a letter from Engineering to the LMCD confirming the deliverables LMCD is receive, in particular the computer disc containing the Lake LJb. 16 would Barr i 3 to 2 r L V: $- LMCD Board of Directors December b. 199D Facilities mapping detail. Barr Engineering’s finai payment of approximately $1,200 will be made when the Environment section is approved by the Metropolitan Council. The amount to Le paid to Arndorfer and Associates is $4,132.16. Arndorfer's contract calls for 250 copies of the completed Plan. 40 of which has been provided to the Board and Metropolitan Council advance i *vi»w as of 12/4/90, the balance to be provided after the Metropolitan Council comments are received, in the event any chancres are required. Rascop moved, Reese seconded, to appro*'e disbursements of $8,132.16 from the Arndorfer contract retainage, $4,000 to Ban* Engineering and $4,132.26 to Arndorfer and Associates. the disbursement to Barr Engineering subject to receipt, of the computerized map discs and any other workin»2: p.aper resources. Motion carried unanimously. 2) Consultant Contract - Shore land Rules The Board received an independent contractor agreement between the District and Steven J. Prestin. The .agreement details the contract conditions as an independent consultant to the District's Shoreland Rules adoption program. The Executive Director introduced Prestin to the members. Prestin responded with a brief resume of his work on the NN DNR shoreland rules. The Executive Director explained that it is not knovm it fourteen District cities will approve the agreement between MN DNR and the District. There may be adju.stments necessary all the in it lesser number of citiesthe Agreement with Prestin participate. Foster moved. Rascop seconded, to approve tho 1 ml<-fxmJcnt. Contractor Agreement between Steven J. Prestin and the LMCD in principle. authorizing the Executive Director and <jffj;ers to execute the agreement, noting the remuneration will be provided by MN DNR funding. Motion carried unanimously. 3) Shoreland Ruli • Meeting. Cochran announced a Shoreland Rules adoption process orientation meeting will be held with the cities on Wednesday, December 12. Wayzata City Council Chambers. from 5 p.m. to 7 p.m. MN DNR officials will make the basic presentation. Ali Board members were encouraged to attend. Cochran also reported a meeting of the cities who ab.lected to the Management Plan has been called for the morning of December 6, Wayzata Council Chambers. 6. B. HATER STRUCTURES. Chair Grathwol 1) Approval of Minutes. Grathwol moved. Piiisbury seconded, to approve the minu as of the 11-17-9U Water Structures and Environment Committee as submitted Motion carrivtd unanimously. LMCD Board of Directors L'ecernb-?!’ S. 19yU 2) Amenities• Code 2.0b, Subd. 4(b) Grathwol moved. Rascop seconded, to otccro-’e -.'vdinance No. 112, An Ordinance Rela" ng to Gpeciai tensity Licenses for Docks on Lake Minnetonka. A *nding LMCD Code Se'-ti-.-n L.'.’T . nubd. 4(b), and authorize its publication. There were tet. .ayes .=md no nays. The Ordinance was adopted unanimously. Grathwol expressed appreciation to Hurr and otiiers r their work on the ordinance. 3) Deposit Refunds. of theGrathwol moved. Rascop seconded, app’^oval following deposit refunds: * New do'^k license and Special Density .'ippl ication. City of Wayzata, $2u0 * District Mooring Area license deposits of TloD each: City of Deephaven, City of Excelsior. Methodist Lakeside. Minnetonka Yacht Club, and Wayzata Yacht Club. Motion carried unanimously. 4) David Thomas Bayshore II DeveJopuent, and I’etcrson Gasebo (Victoria) Cochran reported receipt of correspondence regarding the David Thomas development indicating a misinterpretati..-n by the developer’s counsel of the LMCD requirement.', fr.r LMCD approval of the developer’s actions. LeFevere suggested compiling previous correspt ndence on the pro.iect and re'erring this file to the Water Structures Cjciunittee for review at its January meeting. Cochran reported correspondence trcm the UN DNh regarding i.iation of a permit for construction of a gazebo on the Peterson property. The structure violates setback requirements. The staff will continue to monitor progress of the proceedings against Peterson by the MN DNR and City oi Victoria. C. EURASIAN HATER MILFOIL TASK FORCE. Chair Reese 1) Operations Progress. Reese reported a financial budget for 1991 is being developed. Reese is investigating an option for 1991 to transport the weeds to the shore by barge. Explorations are underway with barge owners to prepare specifications for a proposal for bids. Reese reported the scientific management team {under Freshwater Foundation auspices) received approval by the LCMR for a $100,000 matching grant for long term EWM research. The funds ^ro to be matched two-for-one , the Freshwater Foundation t'^' ••aise these funds. Twenty-one proposals have been received tor various research programs. The selection pz'ocess is now underway. r" 0 LMCD Board of Directors December c;1990 2) EHM/Save the Lake Fundraising Campaign. Reese reported $5,000 has been received in the week, a 5% response toward the $100,UUU Save the Lake 3,500 prospects have been soiicitated. first goal. e. D. LAKE USE COMMITTEE. Chair Pillsbury 1) Approval of Minutes. Pillsbury seconded, approval of the minutes of the Lake meeting of 11-26-90. Motion carried unanimously. moved, Foster Use Committee Resources BHl Appeal - Freeman vs. Commissioner of Natural Pillsbury moved, Foster seconded, to approve an appeal, detailed memorandum of 11/15/90 explaining the appeal, of the court's ruling not to rescind Freeman’s boating privileges and the imposition of the $500 fine, ruling evidence did not prove the defendant refused the BWI test. Motion carried unanimously. 3) Commendation Pillsbury moved, Foster seconded, to commend the Hennepin County Sheriff’s Department for national accreditation of their law enforcement operations, the first such Sheriff’s Department in the state to be so accredited. Motion carried unanimously. MN' DNR Bill for an Act Regulating Personal Watercraft Foster moved, Pillsbury seconded, to forward to MN DNR the LMCD endorsement of the proposed Bill for an Act Regulating Personal Watercraft, recommending the following ciianges and addition: Section 3, Subd. 1 (3) to read - within 150 feet of any shoreline, dock, swimmer or other moored or anchored watercraft at greater than slow-no wake speed. Section 3 Subd. 1 - Add a new Section 0) renumbering remaining sections: To buss, chase or spray any other watercraft. The endorsement is to be accompanied by a letter to the MN DNR also suggesting incorporation of the LMCD provisions j^agarding prolonged operation in the same area. Motion carried unanimously. 5) Amendment to Code 3.041, Subd Regarding Flotation Devices. 2 and Subd. 9 Foster moved, Rascop seconded, to adopt Ordinance No. 113, An Ordinance Relating to Personal Watercraft Flotation p'-’ LMCD Board of Directors December 5, 1990 Devices; Amending LMCD Code Section 3.041, Subd. 2 and Subd. 9 and authorize its publication. There were ten ayes and no nays. The Ordinance was adopted unanimously. b) Deposit Refunds Fc**'*' • moved, B.iorlin seconded. to approve deposit refunds to thv. Minnetonka Yacht Club for the 1990 Consolidated Race Schedule. $100, and to Dennis Carlson, 1988 deicing deposit. $100. withheld due to litigation underway at the time. Motion carried unanimously. 7) Hater Patrol Report Deputy Schmidt reported there are no additions to Water Patrol report given by Sgt. Chandler at the Lake Committee meeting and detailed in the 11-28-90 minutes. the Use E. FINANCIAL REPORTS, Strommen for Treasurer Boswinkel 1) Cash Transactions: The Executive Director presented the Statement of Cash Transactions as of October 31. 1990, pointing out receipt of $40,000 from the MN DNR toward the Management Plan Funding. The report was ordered filed for audit. 2) Bills for Approval. The Executive Director submitted a list of bills for approval, checks numbered 6540 through 6600 in the amount of $27,680.77, adding the following: 6609 Eugene Strommen $ 199.00 6610 401 Building 6611 Barr Engineering 30.00 4,000.00 6612 Arndorfer and Associates 4,132.16 6613 Midwest Boat Propeller 95.00 Computer desk reimbursement Storage Rental Consultant to Management Plan Study Consultant to Management Plan Study EWM Equip.Maint. BJorlln moved, Grathwol seconded, approval of payment of bills in the total amount of $36,136.93. Motion carried unanimously. F. EXECUTIVE DIRECTOR, Strommen 1) Coi^ter. Strommen reported preparations are underway to purchase a computer. The use of a loaned computer to compile the list of prospective donors for the EWM/Save the Lake fund drive has proven the need for a computer. mLAii LMCD Board of Directors Decf»mb0r 5. Thibault submitted information on two computers. quoting ^^Foster ^’moved,"*Babcock*seconded, to encumber $2.60U of thear a^s;."3;::s: Motion carried unanimously. 2) Personnel and Office Relocation The Executive Director commended the staff in fulfilling the move to the new offices. He mentioned plans to consider microfilming of some files in future. j-nuarv The annual personnel review will be held in January^ At that time Thibault will have completed her six month probationary period. mileage Motion 3) Mileage Reimbursement ^ . ..u Rascop moved, Bjorlin seconded, to adjust the allocation to $.26 per mile, effective immediately, carried unanimously. 4) Vacation Schedule. Strommen reported be on vacation the latter part of December and he will be on vacation the last two weeks in January. 7. Unfinished Business. None 8. New Business. JJiet^^Soeid^'BenrLconded. to deel.nate the Sailor ■ puSuc:Uon*tn‘ih^ Ex“laio:. Hlnn^ioika''::d'’"£:storka editions. Motion carried unanimously. pillSbSry^movid?‘*aMthwol seconded, to approve ^^e 1991 9. Adjournment. .. a.u -There being no further declared adjourned at 9:00 p.m. business. the meeting was David Cochrai*. Chair Douglas Babcock. Secretary \ I I V k-^v‘.. - , 0T" ' LAKE MINNETONKA CONSERVATION DISTRICT Action Report:Water Structure and Environment 'Jcmmittoe Meeting:Saturday. January 12. 1991. 7; .30 a.m. Wayaata Norwest Bank Building Comruunity Room Members Present: James Orathwol, Chair. Excel.-^ior; Douglas Babcock, Vice Chair. Spring Park: Bert Poster. Deephaven; David Cochran, Greenwood; Robert Pillsbury. Minnetonka; Jan Boswinkel. t^inixetonka Beach; Tom Reese. Mound: Dave Dartos. Victoria, liobex t Slocum, Woodland. Also present: Charles LeFevere. Counsel; Rachel Thibault, Administrative Technician: Eugene Strommen. Executive Director. The meeting was called to order by Grathwol at 7:.35 a.m. Grathwol announced the order of the prepared agenda will amended to accommodate the public. be 1. Minnetonka Boat Rentals. Inc. - Options for Storage of Temporax*y Rental Pontoon Boat. The Committee received a letter from LeP>vere dated l/:^'91 explaining the history of a permit issued to Minnetonka Boat Rentals in 1987 for placement of a rental pontoon boat on their dock for part of the boating season to July 1. Tlie appli-.aiit is requesting permission to e-xtend the storage tor the entire boating season. The letter lists four options for considex'ation. Staff pointed out that Option 4 was the most accommodating and that it is preferred by the licensee. The Committee was asked to determine whether this change in the slip location would be allowed during the moratorium. The Committee discussed the fact that the request before them does not make any inodificati'.'ns or change in the actual dock configuration. Babcock suggested handling the change on a temporary basis until the moratorium Reese moved, Foster seconded, to recommend approval ot the Minnetonka Boat Rental, Inc. request to delete the permanent storage slip («4) at the ramp location and move it to the location at which the pontoon boat is being stored next to slip #8, making that spot a permanent storage location. Motion carried unanimously. Request for minor change in dock2. The Harborage - In a memo to the Committee Thibault explained changes requested by the applicant. She added that because of the change in configuration with slips opening directly to the side, slips 8 and 9 require a double setback of their 24’ deptli. LePeveie advised that a variance from the code is required, calling for a Public Hearing, to involve the affected property. There was discussion of the problems inherent in conveiging lot lines. Cochran illustrated typical problems. Labcock exprossod his opinion that this request is tor a new p an and not allowed under the moratorium. 1 Ct-X. cl'T i S'-:-‘' !v'= r u:. yIf.' ■ P'5-^.■-1’* . %if X’" It" V tr ■X U'''V' tv h:- [v. Water Structure and Environment Coounittee January 12, 1991 Foster moved, Reese seconded, to recommend acceptance of the new dock configuration in concept and to proceed with the Public Hearing for a variance from the Code. Motion carried. Babcock voting nay. Boswinkei asked for drawings made to a more readable scale. 3. Management Plan Cochran reported on the presentation of the Mwanagement Flan to the System Committee of the Metropolitan Council. Four cities joining in a resolution opposing the Plan were also heard, namely Greenwood, Orono, Spring Park and Waynata. According to Cochran the Committee seemed interested in having the Flan go forward, and in disposing of the cities’ concerns. Subsequently. Cochran, Grathwol, Steve Prestin, David Arndorfer and the executive director met January ID with tlie Spring Park Mayor, planner. Clerk and attorney. Cochran read a Memorandum of Understanding presented to the city officials. The Spring Park attorney indicated that if the Memorandum is appr-^vcd bv the Spring Park City Council, the Spring Park Resolution ob.ie«:ting to the Management Plan would be withdrawn. Cochran said meetings have been requested with the City of Waysata, and urono before the next System Committee meeting scheduled for Tues.. January 22. Additional information has been sent to the Sy.stems Committee. 4. David Thomas, Bayshore Second Addition. Recommendation fi*oin counsel assessed the applicant's license Order and cc'enant governing the development. Babcock moved, Pillsbury seconded. to agree to the applicant's request for deferring the di.scus.sion to interim meetings for clarification, and then consider at the l*<^bruary meeting. Motion carried unanimously. 5. LMCD Code Proposed Amendment Regarding Conversion of use of Multiple Docks. The Committee received a proposed amendment to LMCD Code Section 2.11 which would provide for an administrative determination by the LMCD Board of the status of a facility affected by, or potentially affected by the conversion of use ordinance. LeFevere reviewed the Excelsior Bay Associates and Chapman Place situations. In the Excel.sior Bay Associates r*ase. the docks are classified as commercial (allowing density) whereas actually they are operating as homeowner docks (aJlowing 1?50' density). Chapman Place is licensed as commercial but is operating under a dock management arrangement whicli is moving closer to a Homeowners’ Association arrangement. LeFevere stated it is important not to simply interpret Code to allow Excelsior Bay Associates and Chapman Place continue as commercial docks as it creates a precedent, suggested 1) tell either or both that they cannot continue - continued Lite to lie to ■■i: :■ >: ; ■ - pr:^k: . ■ 'i h- ' V- ^■7''r ^ •' I I7'-: -dh' W- B hj. , i "i - f’7- ■ ^ ;.' iii Ha'fceir Structure and Environment Committee January 12, 1991 operate as they ai*e presently 2j Change the Code tnat either or both comply with the provisions of the Code. 3) Establish an administrative process for reviewing a license conversion of use status on a case by case basis. '’'■•is is the process provided in the proposed amendment. The prr. . >ed ordinance gives ttie LMCD the opportunity to evaluate eacn applicant and stipulate conditions if necessary. Babcock moved, Boswinkel seconded, to recommend adoption of An Ordinance Relating to Conversion of Use of Non-Confoi-ming Docks and Structures in Lake Minnetonka; Amending LMCD Code Section 2.11, as it provides a documented procedure which allows the Executive Director to start a review process. Foster said he believes the matter deserves more tiiought and moved to table. There was no second and the motion failed. OS ter andThe original motion carried. Slocum. Reese. Bartos voting nay. Foster moved. Cochran seconded, to a.sk tlie Cliair iir^iLliwoi Vice Chair Babcoc.; and the attorney to suggest a resolution o£ the problem with Excelsior Bay Associates and i.,hapiii3T\ Rlace. Motion carried, Boswinkel voting nay. LeFevere was excused. 6. Wetlands Progress Report. Thibault presented a progress report on the wetland study. A preliminary inventory was complied from the cities' wetland maps, National Wetland Inventory maps and Ceologic.jl Survey maps and aerial photos taken by the MN DNR in July, 199U. It was noted that wetlands connected to the Lake by canals had not been included. The Committee agreed these areas .should be added in as part of the inventory. In reviewing a sampling of aerial photos passed among the Committee members, questions were raised, namely - How should docks be built in wetland? should docks be .allowed on residential zoned property when there is no permanent structure or residence on the property? - .,.4. Grathwol appointed Babcock as Chair of a sub-coinmittee to continue the wetland study. Members were asked to review Thibault*3 report and advise if there are any unlisted wetlands. It was noted that wetland areas on Lost Lake, St. Alban’s Bay and St. Louis Bay were not included. 7. City ot Deephaven ~ Request Regarding Mooring of on Buoys I’ower Boats Foster explained that a three year program agreed to by the City of Deephaven to convert their buoy field from a mix of sailboats and power boats to sailboat.? only ended in 19^9. riie LMCD allowed an exemption for 19yu to allow power boats at buoys for that season. The City requests permission to continue to have I mix of boats on the buoys, removing the restrictioti <- i power boats altogether.-continued i ■ . . . . . . . . . . . . . . . . . . r '^Ci V'.' V ■' Hs'fcez’ Structures and Environment Committee January 12. 1991 The file correspondence over the three /eai-s was reviewed. (LMCD’s policy and criteria for April 1, 1907, governing mooring buoys was not available during this discussion.) Foster moved, Cochran seconded, to recommend extending the City of Deephaven’s temporary exemption for power boats on buoys for the 1991 boating season. Motion carried unanimously 8. Amendment to Temporary Low Water Variance Application Form Reese moved, Boswinkel seconded, to recommend approval of the changes to the Temporary Low Water Variance application form as recommended by Staff. Motion carried unanimously. 9. Refunds to recommend approv.al of theFoster moved, Reese seconded. following refunds: A. Deposit Refunds Minnetonka Boat Works (W) new dock application $100 Minnetonka Boat Works (0) new dock application loO Minnetonka Boat Works (0) density application 100 Bean's Greenwood Marina variance application (denied) 100 B. Driftwood Shores refund of overpayment due to staff correction of Watercraft Storage Units Motion carried unanimously. 20 10. of and Deicing A. Applications for approval Foster moved, Babcock seconded, to recomm. td approval the following deicing permits: Clay Ciiffe, Deni »... ‘‘a* .on. Minnetonka Marina and Yacht Club-under now ownr^rsiiip (formerly Smith Bay Marina). Motion carried unanimously. B. Inspection Report Thibault reported on her inspections of the deicing installations. She cannot determine if the lighting is satisfactory. The Water Patrol will be asked to check it when they do night time patrols. She found one fence tipped and frozen in. Committee advised her to contact the permit holder to have it corrected. She had the unfortunate experience of going through the ice at the Minnetonka Boat Works (0). They will be advised their bubbler is deicing beyond the fencing. The use of "curtains*' to contain the open water around the deicing are.a is recommended. Boswinkel was excused. 11. Recreational Monitoring The Executive Director advised that the 1998-1989 Recreational Monitoring for Lake Minnetonka report has been reviewed. Some minor typographical errors and wording c)ian«es have been marked on a copy which is available for member review. riniii ■ '• I? • ? It I ► . I , .* • m' ?:■ ■ [vs-'t i ', Ha'ber Structures and Environnent Cominittee January 12, lyyi Cochran moved, Reese seconded, to recommend approval of the 1988"1909 Recreational Monitoring report sub.iect to final amendment copy, and to close out the series of Management Plan studies by David Arndorfer. Motion carried unanimously. ENVIRONMENT COMMITTEE 1. Eurasian Water Milfoil Task Force. Chair Reese A. Progress on Barging Contract Reese reported the Request for Proposals for a contract to collect the cut weeds on barges from the weed harvesters. the barges hauling them to sliore. and trucking to disp-.sal has been completed. Additional costs will be involved. These costs must be weighed against cutting efficiency wlucli may double or triple productivity. B. Lakeshore Weed Pick-up Service Reese is prepared to send a letter to potential ontrepreneurs for removal of cut weeds from residential shorelines. The Lake Minnetonka Lakeshore Owners Association views the program favorably and is being encouraged to work the operator for promoting participation and scheduling of up. It will require a capital investment by the operator. LM.-D Will assist in hauling cut weeds to the disposal site at no charge to the operator. C. Initiative to Prevent Spread of Eurasian Water Milfoil There will be a half-day meeting. Saturday l/ly/9i at the Freshwater Biological Institute. to discuss the heech L.akc Association suggestion of boat inspections at ramps the spread of EWM. MN DNR is conducting the program, seventy-five accesses on Lake Minnetonka, according The coat for twenty-four hour boat inspections prohibitive. Reese concludes. Reese and Foster will attendees at the 1/19 meeting. to prevent There are to Reese, v/ould be be among Project Manager Reese reported the resignation of Norm Paurus who has taken a full time position elsewhere. Legal Notice on the jpen position is being placed in the SAILOR for a Project Manager. B. United Marino International Offer to Settle 1990 suppliers. This is not acceptable or recommended by s.aft. Negotiations will continue. i) afe:. SSfc Lake Structures and Environment Committee January 1991 F. Budget Reese said a budget just under $200,000 has been prepared to compare costs with bids for barging. A revised budget will be submitted in February taking into account pos.sible barging operations. G. Buoy Harkers for Milfoil Areas The Executive Director reported on a proposal from the Department of Natural Resources to amend the boat and water safety rules to allow a standard, inexpensive buoy or marker to identify eurasian water milfoil infested areas on lakes throughout the state. Comments on the proposal have been requested. Other Cochran introduced Dave Bartos. newly appointed Po.ard member from the City of Victoria. The members welcomed him. Adjournment Grathwol declared the meeting adjourned at 10:05 a.m FOR THE COMMITTEE Eugene Strommen, Executive Director James Grathwol, Chair mm H'' "IV ll, ::E0;. »•:. r- ^'i r-' 1, >'I H- LAKE MINNETONKA CONSERVATION DISTRICT Action Report:Lake Use Committee Meeting:4:30 D.m. Monday. January 14. 1301 Community Room, Norwest Bank Buiidiiui W.-jy^ara Members Present: Robert Pillsbury. Chair. Foster, Vice Chair, Deephaven; Dave Bartos Cochran, Greenwoodl James Gratiiwol. Excelsioi , Also present: Denis Bailey, Hennepin County Lt. Larry Peterson, Sheriff’s Water Patrol, Minnetonka: Bert Victoria; David Tom Reese. Hound. Lakes Improvement; Rachel Thibauit. Administrative Technician; Eugene Strommen, Executive Directoi 1. Hennepin County Proposals For 1991 Lake Minnetonka Services and Projects Denis Bailey. Engineering Technician. Hennepin ‘Jountv Lake Improvement Section, presented the 1331 program. A. Slow Buoy Area Bailey presented tlie 1331 ’'low ' buoy placement with no changes from 1390. Cochran asked that the buoy at the Minnetonka Yacht Club be moved further to tiie w^.st. Bailey said he will review the placement but there is a drop off up to 45’ which requires an excessive chain and anchor placement. B. Navigation Buoys There was discussion of public reaction to last season’s'daneer" buoys placard In lieu of channel j^avigation buoys, to max'k channels of 3”1/ C depth oi less. Foster said he found them confusing. Bailey said he placed danger buoys in eight channels in 1390 but believes he will need them in about four channels for 1931. There are some channels in the Lake which the County monitors,although not ail require buoy markings. . , 4. u.Reese moved, Grathwol seconded, to recommend c.»ntinuing t.ho •’danger" buoy, slow buoy and navigation buoy progr.^m on the same basis as 1990 and publicise the purpose and description of danger buoy marking in channels. Motion carried unanimously. C Public Works Program Bailey listed the services and projects for Lake Minnetonka in 1991 in correspondence and detailed report dated 1/14/9'. along with the approved Hennepin County budget for 1991 Lake Minnetonka improvements totaling $174,000. The Committee complimented Bailey for the expanded service and projects program approved by the County. D. Signs In an effort to alert the public during the time buoys are not all in place at the boating season’s start, it was signage at ramps to that effect would b^ .^ppropri.ato. Is prepared for sucli signage at the County public access He will make some extra signs for use at city ramps. i le will be removed promptly when all navigation buoys aie in agreed Bailey ramps. signs place. 2. Special Events Cochran moved. Foster seconded, to recommend approval of two new events:- continued I Lake Use Committee Jonuar/ 14, 1991 •-V it. f'"" vV it :■;. (1) Excelsior Chamber of Commerce LI/8/91 Chili Open (2) Lafa/ette Club 2/3/91 ice fishing and sleigli ride party Motion carried unanimously. Foster moved, Reese seconded, zo recommend a $1UU refund to Lord Fletcher's for an overpayment on the application for its broomball events. Motion carried unanimously. 3. 1991 LMCD Special Deputy Award The Committee received the slate of candidates fox* the Sheriff’s Water Patrol Special Deputy Award to be giv'en at the annual Save the Lake Recognition Dinner, 2/21/91. Cochran moved, Foster seconded, to recommend .selecting the most senior in service of the tliree candidates, Joseph Loemhuis, for recognition. Motion carried unanimously. 4. Hater Patrol Report Lt. Peterson reported as follow.s: A DWI arrest when a snowmobile hit a parked automobile. The drive suffered a personal in.iury along with property damage. T >o Water Patrol Special Deputies were injured during snowmob.le speed violation chases. The lake surface is rough and there are pres.sure ridge.s. There are also a number of thin ice areas. Thefts from fish houses are increasing ami an Iriv*'.-.M g.at<.»r has been assigned to them. The fish house count will be started iatei* this month. Peterson asked for x'eports of carp congregations opening the ice so they can be seined. Two snowmobiles went through the ice at Ceton Channel resulting in an underwater search for the presumed drowned operators. The operators had managed to walk away without being noticed,identifying themselves later. 5. A. Special Event - Holiday-Johnson Grapple Contest The Executive Director discussed the stipulation placed on the sub.ject contest in 1990 which required the contestants be furnished with a map of the Lake identifying danger .areas duo to lack of buoys in April. The lottery-type tickets for the cofitest are sold over a wide area. It is not possible to get maps in hands of all participants. The contest operators have agx’eed to put a notice in their newspaper advertisement.? cemtioning participants that the buoys will not be in place. Qrathwoi moved, Reese seconded, to recommend rescinding the Stipulation approved by tlie Board 1/24/9U requiring a mop frcin the special event sponsor for the Holiday-Johnson Ci*.3ppie Contest to be replaced by the public caution notice. Motion carried unanimously. t-Ji. .1 ij » • Lake Use Committee January 14, 1991 B. City of Wayzata Ramp Foster reported a pressure ridge resulted in a vehicle breaking through the ice at the City of Wayzata access ramp. The Executive Director reported the Administrative Technician is resolving the problem betwee>ti the City and Wayzata iacht Club. The City has been asked to barricade the access. 7. Adjournment The Chair declared the meeting adjourned at 5:30 p.m. Robert Pilisbury. Chair p;.r-v:+ - - • fe'- r:''‘ fct• • :v'. 0-.m- ffl v E. V Fir fan.- 'VfcfeA-. ' ? V i’’ '. ‘ ^ ^ U:' :tlS:. r ; - ' f " CE ^ i : t' GITYofORONO Post Offics Box 66*CrysuJ Bay, MinnosoU S5323«Maiiicipal OfBesa ]M(]NC3 On the North Shore of Lake Minnetonka January 23, 1991 Ms* Marcy Shapiro Heat Hennepin Human Services Planning Board 4100 Vernon Avenue South St. Louis Park, MN 55416 Dear Ha. Shapiro, As noted in our letter of December 11, 1990, the City of Orono appointed Mr. David Use as a board member. Mr. Use together with Mrs. LaDean McHlliams represent Orono*s two primary appointments to your Board. At an Orono Council meeting on January 14, 1991 it was Indicated that there is another individual from Orono on the Board beside Mrs. McWilliams and Mr. Use. To the extend that this individual is on the Board based on an appointment other than from the City of Orono, we are most appreciative of the substantial Orono repr<;sentation. Should this not be the case please let me know. ncerelyc Mark E. Bmuniardson City Administrator CCS Mayor and Council LaDean McWilliams David Use MlOANGa:IINC-4D-73ST UNBTSATION a nNANCE - 473.73SI FAX>47M8W PUBLIC WORKS - «T3>739» 1^; r: k r’' KLY7:00 P.M. Council Meeting 2nd i 4th Monday O ■^jOO P.M. Planning Commission 3rd Monday 1991 ORONO CITY MEETING SCHEDULE Q(May through October 1st Monday as an ulterr.ate date) Adopted 11/13/90 Amended 1/14/91 Board of Review /\ Park Coinmlssion 1st Tuesday x> Of ficial Hoiiday 1991 FEBRUARY S M T W T F S OCTOBER T Tis: 2 3 8 9 10 13TIS 15 16 17 20^ 22 23 24 2?™ 29 30 31 MARCH S M T W T F S 1 A 5 6 7 8 ml 12 13 14 15 3 10 »7® 19 20 21 22 ’%,^26 27 28 29 2 9 16 23 30 NOVEMBER S M T W T F S 1 2 7 8 9 14 15 16 21 22 23 2CK 30 liOtXk f I AUGUST S M T W T F S (t\_ _ r-’ 4 11 18^20 21 22 25128 27 28 29 m]A 7 13 14 15 2 ^'3' 9 00 16 17 23 24 30 31 DECEMBER S M T W T F S 1 ^ 4 5 6 78 SL W 11 12 13 14 15(^ 17 18 19 20 21 22 ^ 24 % 26 27 28 29 30 31 J S, ‘Whim / w cttTiricATE # sumr ^(.^9 SCALE DATE P 1“ • 20' 12-31 -M Iron Mhctr 1 Iw^by ctrttfy tnpt tfili is a trut and corroct r#p^^|^nt^tlen of a survay of ttia Poundarios of all of Lot 10 and that part of Lot 11 dotcrlPod as follOHs: l^lnnlng at tlto Nortnwost 2*^ 2! 11; th«tco Southorly along tht MOftarly !lna tfiortof to th* SoutfMost comar of tht north 14 fm of said Lot 1l; thanct Stetit 87 'datrars 27 alnutas East to tha shora of Crystal lay; thanca north along said Short to tfia north lln* of said Lot li; thanca Mast along uid lot llna to tha point of htglnning. in SlioObMood. and tna location of all aalsting huildings tharaon. It doas not purport to show othar ioprovaawnts or aneroachaants. Nott; Baarings snoun ara sheun on tna plat of "Shady Noed* and tha Southarly Una of tha atova dascribad proptr.y is assuiM to Pa dascripad in raiation to said plat twarings. COFFin 4 OKM8ERG. INC. Mark S. Gronoarg Llc^^lcflETSS Enginaars. Land Surveyors i Plannars Long Laka. Mjnnasota r I