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05-13-2024 CC Agenda Packet
Agenda City Council Meeting Monday, May 13, 2024, 6:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 /https://www.oronomn.gov/ 1. City Council Minutes 2. Work Session Schedule 3. Claims/Bills 4. Election Recap 5. Fee Schedule Updates - Ordinance 305 6. Workplace Culture Assessment Service Contract 7. HR Onboarding Software 8. IT Position Descriptions and Recruiting 9. Seasonal Employee Hiring v.2 10. Authorization to Hire Paid-On-Call Firefighter 11. Accept Resignation and Appoint Golf Course Superintendent 12. Repair Blacktop and Storm Sewer on Webber Hills Rd 13. #LA23-000062, 3838 Cherry Ave, After-the-Fact Conditional Use Permit - Resolution No. 7477 14. #LA24-000006, 1359 Park Drive, Variances, - Resolution 7475 15. #LA24-000015, 200 Big Island, Variances - Resolution No. 7476 16. Appoint Full-time Parks Maintenance Worker 17. #LA24-000016, 3339 Crystal Bay Rd, Variances 18. Lurton Dog Park Parking Lot Project - Award 19. Golf Course Pavilion Project Award 20. Purchase of radio equipment for Orono fire facilities 21. Navarre Garage Additions (24-034) - Award 22. Correspondence with the Long Lake City Council Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda Community Development Report Parks Report Public Safety Report Attorney Report City Administrator/Engineer Report Council Committee Reports Sign up for email notifications at https://www.oronomn.gov/ 1 23. Review Council Committee Reports Public Comments - (Limit 3 Minutes per Person) This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. The council will first open the podium to Orono residents before opening the podium to any member of the public wishing to address the council. Mayor/Council Report Adjournment Upcoming Events May 14 Election Day May 20 Planning Commission June 4 Park Commission Work Session Sign up for email notifications at https://www.oronomn.gov/ 2 Date: May 13, 2024 Item: 1 Presenter: Christine Lusian, City Clerk Section: Consent Agenda Title: City Council Minutes 1.Purpose: The purpose of this item is to approve the City Council Meeting Minutes of April 22, 2024 2.Staff Recommendation: Approve the City Council regular meeting minutes. AGENDA ITEM COUNCIL ACTION REQUESTED Approve the City Council Regular Meeting Minutes of April 22, 2024. Exhibits 04-22-2024 CC Minutes 3 Minutes City Council Regular Meeting Monday, April 22, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 1 of 3 Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. ROLL CALL Orono City Council members present: Mayor Dennis Walsh, City Council Members Matt Johnson,Alisa Benson, and Maria Veach.Members absent: Richard Crosby III Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance Director Maggie Jin,and Fire Chief James Van Eyll. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT AGENDA 1.City Council Meeting Minutes April 8, 2024 2.Claims/Bills 3.Work Session Schedule 4.975 Long Bridge Lane,Paul and Andrea Scott-Encroachment Agreement &Resolution No.7472 5.LA24-000010, Westwood Professional Services o/b/o Wayzata Country Club, 200 Wayzata Boulevard West, Interim Use Permit (IUP) –Resolution No 7471 6.485 Orono Orchard Rd S, Assent to Registration and Row of Way Easement Agreements— Resolution No. 7474 7.LA24-000008, GreenWood Design Build o/b/o Brenda Iversen, 1850 Lakeside Trail, Variance – Resolution No. 7473 This Item was removed from the Consent Agenda 8.LA24-000004-Tom Ryan,2245 Watertown Road,Final Plat-Resolution No.7466 9.Update for Holiday pay This Item was removed from the Consent Agenda 10.Updating Our Membership into the Hennepin County Fire Chiefs Association This Item was removed from the Consent Agenda 11.Cooperative Agreement with Three Rivers Park District for the Dakota Luce Line Trail Connector Project 12.Public Works Maintenance Worker Resignation and recruitment of a Full Time Public Works Maintenance Worker Johnson moved,Veach seconded, to approve the Consent Agenda excluding Items 7, 9 and 10. VOTE: Ayes 4, Nays 0. 7. LA24-000008, GreenWood Design Build o/b/o Brenda Iversen, 1850 Lakeside Trail, Variance – Resolution No. 7473 Walsh moved,Johnson seconded, to adopt Resolution 7473 allowing the driveway to be increased from 8 to a total of 12 feet wide in the 75-foot setback. VOTE: Ayes 3, Nays 1 (Benson). 9. Update for Holiday Pay for Firefighters 4 Minutes City Council Regular Meeting Monday, April 22, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 2 of 3 Johnson moved,Walsh seconded, to adopt the Special Compensation Pay Schedule as presented. VOTE: Ayes 2, Nays 1 (Benson) Abstain 1 (Veach) 10. Updating Our Membership into the Hennepin County Fire Chiefs Association Walsh moved,Johnson seconded, to adopt Resolution 7470 updating membership in the Hennepin County Fire Chief’s Association. VOTE: Ayes 3, Nays 1 (Benson) FINANCE DIRECTOR REPORT 13.First Quarter Financial Update Finance Director Jin presented the first quarter financial update. The Council discussed the item and asked questions of staff. PUBLIC SAFETY REPORT Fire Chief Van Eyll gave a status report on the Orono Fire Department staffing, training, equipment and operating budget. The Council discussed the item and asked questions of staff. PARKS REPORT City Administrator Edwards reported for Josh Lemons, parks superintendent, on spring activities and preparations for summer. The Council discussed the item and asked questions of staff. CITY ADMINISTRATOR/ENGINEER REPORT City Administrator Edwards presented a report on engineering and election activities. The Council discussed the item and asked questions of staff. COUNCIL COMMITTEE REPORTS Council members reported on a meeting of the Communications Committee. PUBLIC COMMENTS Kim Carswell, 261 Cygnet Place;Cheryl Kulseth, 725 Stone Bay Drive; Janie Delaney, 1315 Woodhill Avenue; Brian Turbeville, 997 Wildhurst Trail; and Ritchie Anderson, 3205 Crystal Bay Road,provided comments. 5 Minutes City Council Regular Meeting Monday, April 22, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 3 of 3 MAYOR/COUNCIL REPORT Mayor and Council provided reports. ADJOURNMENT Walsh moved, Johnson seconded, to adjourn the meeting at 7:56 p.m.to Monday, May 13, 2024 at 6:00 p.m.VOTE: Ayes 4, Nays 0. ATTEST: ____________________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor Minutes approved by Orono City Council May 13, 2024. Meeting videos and transcripts available at oronomn.gov. 6 Date: May 13, 2024 Item: 2 Presenter: Adam Edwards, City Administrator / Engineer Section: Consent Agenda Title: Work Session Schedule 1.Purpose: The purpose of the action item is to forecast future work session agendas. 2. Date Subject Date Subject 8 Jan Annual Appointments 8 Jul 22 Jan Recodification-streets, utilities, parks 22 Jul General Fund Budget Update 12 Feb Average Lakeshore Setback (Part 3)12 Aug 26 Feb Interview Commissioner Applicants (Parks/Planning)-- if needed; Police Department Canine Program Overview 26 Aug Enterprise Budget Update 11 Mar Elected and appointed official civility; tech use at the dais; appropriate use of staff time 9 Sep Preliminary Levy / Budget 8 Apr Street Maintenance 2025 Meeting Minutes 23 Sep 22 Apr 14 Oct Draft Capital Improvement Plans 13 May Street Maintenance 2025 (Part 2)28 Oct Draft Capital Improvement Plans 28 May Grants Primer 12 Nov 10 Jun ALS and Driveway Width within the Shoreland Discussion 25 Nov Fee Schedule Update 24 Jun Preliminary Budget Guidance 2025 9 Dec Council Vision and Goal Setting Background: This is an opportunity for council members to propose and agree to future work session topics. Work session meetings are at 5 pm on the same days as 6 pm regular council meetings. The table below lists upcoming proposed subjects and dates. 3.Staff Recommendation: I recommend the next work session occur as scheduled. AGENDA ITEM COUNCIL ACTION REQUESTED Move to approve the draft work session schedule. 7 Date: May 13, 2024 Item: 3 Presenter: Alicia Johnson, Resource Management Technician Section: Consent Agenda Title: Claims/Bills 1.Purpose: The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2.Background: The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 123345 to 123471 and ACH transactions 20130462 to 20130473 totaling $877,669.08. 3.Staff Recommendation: Staff recommends approval of a motion authorizing payment to the claims listed as presented. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits Check Register 2024-05-13.pdf 8 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BEAUDRY OIL & SERVICE INC 04/26/2024 123345 2618998 701-49800-212 DIESEL FUEL 1,633.78 BEAUDRY OIL & SERVICE INC 04/26/2024 123345 2619008 701-49800-212 UNLEADED FUEL 2,662.57 BEAUDRY OIL & SERVICE INC 04/26/2024 123345 2622794 701-49800-212 DIESEL FUEL 848.56 Total 123345:5,144.91 Century Link 04/26/2024 123346 04.2024 GC 613-49830-321 GC PHONE/INTERNET Golf Course 243.24 Total 123346:243.24 ECM PUBLISHERS INC 04/26/2024 123347 994259 101-43000-340 MAINTENANCE WORKER ADVERTISEMENT Public Works Department 349.20 ECM PUBLISHERS INC 04/26/2024 123347 994260 101-43000-340 SUMMER SEASONAL POSTING Public Works Department 381.50 Total 123347:730.70 Jefferson Fire & Safety 04/26/2024 123348 IN313592 440-48960-530 TURNOUT GEAR DRYERS 17,917.91 Total 123348:17,917.91 METLIFE SMALL BUSINESS CE 04/26/2024 123349 05.2024 101-21709 DENTAL INSURANCE 05/24 2,779.19 Total 123349:2,779.19 METROPOLITAN COUNCIL ENVI 04/26/2024 123350 0001171717 601-49400-382 2024 DISCHARGE PERMIT 500.00 Total 123350:500.00 NOVA COMMUNICATIONS INC 04/26/2024 123351 172888 710-49970-401 PHONE SUPPORT 285.00 NOVA COMMUNICATIONS INC 04/26/2024 123351 172895 710-49970-401 PHONE UPDATES 95.00 Total 123351:380.00 Petty Cash 04/26/2024 123352 04252024 101-10300 CLEAN UP DAY CHANGE 200.00 Total 123352:200.00 PRECISION UTILITIES 04/26/2024 123353 1173 602-49450-406 SEWER GATE VALVE REPAIR Sewer 13,969.83 Total 123353:13,969.83 9 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount RICHARD KLING 04/26/2024 123354 2780 WHITE 999-10015 UB REFUND - 2780 WHITE OAK CIR 39.00 Total 123354:39.00 TAYLOR ANDRES 04/26/2024 123355 04.2024 TA 101-42260-437 PER DIEM FOR CLASS Fire Protection Services 276.94 Total 123355:276.94 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 27.83 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 601-49400-226 UNIFORMS PW-WATER DEPT 27.84 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 101-45200-226 UNIFORMS-PARKS Parks 8.36 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 701-49800-226 UNIFORMS - FLEET 37.17 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 101-43000-226 UNIFORMS - STORMWATER Public Works Department 62.27 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 101-41900-223 MOPS/CLEANING TOWELS Central Services 27.18 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 701-49800-221 SHOP TOWELS - PW 3.35 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 27.41 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 101-41900-226 UNIFORMS-FACILITY Central Services 11.86 UNIFIRST CORPORATION 04/26/2024 123356 1410051615 651-49910-226 UNIFORMS - STORMWATER Storm Water 62.26 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 101-45200-226 UNIFORMS-PARKS Parks 8.22 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 101-41900-226 UNIFORMS-FACILITY Central Services 11.72 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 613-49830-226 UNIFORMS-GOLF Golf Course 27.27 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 101-43000-226 UNIFORMS-STREETS Public Works Department 61.92 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 651-49910-226 UNIFORMS-STORM Storm Water 61.92 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 601-49400-226 UNIFORMS-WATER 27.65 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 602-49450-226 UNIFORMS-SEWER Sewer 27.65 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 701-49800-226 UNIFORMS-FLEET 36.94 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 101-41900-223 MOPS/CLEANING TOWELS Central Services 27.18 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 701-49800-221 SHOP TOWELS - PW 3.35 UNIFIRST CORPORATION 04/26/2024 123356 1410053254 101-43000-404 RUGS - PW Public Works Department 26.13 Total 123356:641.61 VERIZON WIRELESS 04/26/2024 123357 9961328166 101-41900-321 VERIZON BILL/ARLO CAMERAS Central Services 658.38 Total 123357:658.38 ZAYO GROUP LLC 04/26/2024 123358 20489493 602-49450-321 PHONE SERVICE 04/23/24-05/22/24 Sewer 108.31 ZAYO GROUP LLC 04/26/2024 123358 20489493 601-49400-321 PHONE SERVICE 04/23/24-05/22/24 110.76 ZAYO GROUP LLC 04/26/2024 123358 20489493 101-41900-321 PHONE SERVICE 04/23/24-05/22/24 Central Services 219.10 10 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ZAYO GROUP LLC 04/26/2024 123358 20489493 101-42110-321 PHONE SERVICE 04/23/24-05/22/24 Police Department 216.58 ZAYO GROUP LLC 04/26/2024 123358 20489493 613-49830-321 PHONE SERVICE 04/23/24-05/22/24 Golf Course 125.42 Total 123358:780.17 CENTRAL PENSION FUND SOU 05/01/2024 123359 05.02.24 FU 101-21705 CENTRAL PENSION FUND 05022024 1,044.00 Total 123359:1,044.00 DAHLHEIMER BEVERAGE MON 05/01/2024 123360 2159100 613-49830-094 CONCESSIONS Golf Course 242.20 DAHLHEIMER BEVERAGE MON 05/01/2024 123360 2159100 613-49830-091 ALCOHOL Golf Course 526.34 DAHLHEIMER BEVERAGE MON 05/01/2024 123360 2168245 613-49830-093 CONCESSIONS Golf Course 249.90 DAHLHEIMER BEVERAGE MON 05/01/2024 123360 2168245 613-49830-091 ALCOHOL Golf Course 944.50 Total 123360:1,962.94 Minnesota Pollution Control Agen 05/01/2024 123361 05.2024 WA 602-49450-437 JIMMY WASTEWATER CLASS D TRAINING Sewer 55.00 Total 123361:55.00 Newegg Business Inc 05/01/2024 123362 1304991695 710-49970-221 DOCKING STATION - NEW PW BUILDING LAPTO 509.97 Newegg Business Inc 05/01/2024 123362 1304991769 710-49970-221 NEW LAPTOP BUILDS - CITY & PW 1,703.96 Newegg Business Inc 05/01/2024 123362 1304991814 710-49970-221 DOCKING STATION - NEW PW BUILDING LAPTO 291.57 Newegg Business Inc 05/01/2024 123362 1304992975 710-49970-221 REPLACEMENT PC 767.98 Total 123362:3,273.48 ABDO LLP 05/13/2024 123363 488393 101-41500-301 2023 AUDIT Finance Department 10,000.00 Total 123363:10,000.00 ABM Equipment & Supply LLC 05/13/2024 123364 0178082-IN 701-49800-403 LIFT TRUCK INSPECTION 1,044.46 Total 123364:1,044.46 ACME TOOLS 05/13/2024 123365 12675865 701-49800-222 TRUCK 700 BUILD (BOXES)1,900.00 ACME TOOLS 05/13/2024 123365 12675866 701-49800-240 UNDERHOOD LIGHT 199.00 Total 123365:2,099.00 11 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ACTION FLEET INC.05/13/2024 123366 I6914 602-49450-222 NEW UNIT 700 WARNING LIGHT INSTALL Sewer 2,276.99 Total 123366:2,276.99 ALERT-ALL CORPORATION 05/13/2024 123367 W37697 101-42260-208 PUBLIC SAFETY ED MATERIALS Fire Protection Services 557.00 Total 123367:557.00 AMELIA & RICKY HILBRANDS 05/13/2024 123368 3460 LIVING 999-10015 UB REFUND - 3460 LIVINGSTON AVE - HILBRAN 22.92 Total 123368:22.92 American Environmental LLC 05/13/2024 123369 3511 602-49450-406 TV FORCEMAIN @ 680 BROWN RD S Sewer 4,000.00 Total 123369:4,000.00 ANCOM TECHNICAL CENTER 05/13/2024 123370 121114 101-42260-414 PAGERS FOR FIREFIGHTERS Fire Protection Services 26,346.00 ANCOM TECHNICAL CENTER 05/13/2024 123370 121209 101-42260-414 PAGERS FOR FIREFIGHTERS Fire Protection Services 111.00 Total 123370:26,457.00 AT&T MOBILTY 05/13/2024 123371 2873263270 101-41900-321 MOBILE SERVICE/AT&T Central Services 1,831.70 AT&T MOBILTY 05/13/2024 123371 2873263283 602-49450-321 AT&T BILL 3/26/24-4/25/24 Sewer 82.94 AT&T MOBILTY 05/13/2024 123371 2873263283 601-49400-321 AT&T BILL 3/26/24-4/25/24 121.17 AT&T MOBILTY 05/13/2024 123371 2873263283 101-42400-321 AT&T BILL 3/26/24-4/25/24 Building & Zoning 165.88 AT&T MOBILTY 05/13/2024 123371 2873263283 101-45200-321 AT&T BILL 3/26/24-4/25/24 Parks 114.69 AT&T MOBILTY 05/13/2024 123371 2873263283 101-43000-321 AT&T BILL 3/26/24-4/25/24 Public Works Department 427.01 AT&T MOBILTY 05/13/2024 123371 2873263283 101-41900-321 AT&T BILL 3/26/24-4/25/24 Central Services 269.06 AT&T MOBILTY 05/13/2024 123371 2873263283 101-43100-321 AT&T BILL 3/26/24-4/25/24 Brush Site 76.46 Total 123371:3,088.91 BEAUDRY OIL & SERVICE INC 05/13/2024 123372 2627351 701-49800-212 UNLEADED FUEL 2,662.57 BEAUDRY OIL & SERVICE INC 05/13/2024 123372 2627353 701-49800-212 UNLEADED FUEL 2,662.57 BEAUDRY OIL & SERVICE INC 05/13/2024 123372 2627361 701-49800-212 DIESEL FUEL 3,136.00 Total 123372:8,461.14 BIFFS INC 05/13/2024 123373 INV19144 101-45200-415 BIFF RENTAL Parks 91.00 BIFFS INC 05/13/2024 123373 W961922 101-45200-415 BIFF RENTAL Parks 135.86 12 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BIFFS INC 05/13/2024 123373 W961923 101-45200-415 BIFF RENTAL Parks 84.00 BIFFS INC 05/13/2024 123373 W961924 101-45200-415 BIFF RENTAL Parks 103.72 BIFFS INC 05/13/2024 123373 W961925 101-45200-415 BIFF RENTAL Parks 51.86 BIFFS INC 05/13/2024 123373 W961926 101-45200-415 BIFF RENTAL Parks 51.86 BIFFS INC 05/13/2024 123373 W961927 101-45200-415 BIFF RENTAL Parks 84.00 BIFFS INC 05/13/2024 123373 W961928 101-45200-415 BIFF RENTAL Parks 121.00 BIFFS INC 05/13/2024 123373 W961929 101-45200-415 BIFF RENTAL Parks 51.86 Total 123373:775.16 BILL ROBEY 05/13/2024 123374 LA24-000011 101-22205 ESCROW REFUND - LA24-000011 1487 SHORELI 700.00 Total 123374:700.00 BOLTON & MENK INC.05/13/2024 123375 0334066 601-16500 23-020 LEAD SERVICE LINE INVENTORY PROJE 2,431.00 BOLTON & MENK INC.05/13/2024 123375 0334862 440-48970-304 21-039 PW FACILITY CONSTRUCTION 149.00 BOLTON & MENK INC.05/13/2024 123375 0335464 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)2,184.50 BOLTON & MENK INC.05/13/2024 123375 0335465 435-48976-304 23-001 STREETS PROJECT 1,733.00 BOLTON & MENK INC.05/13/2024 123375 0335466 408-48800-590 21-040 NAVARRE PARKING LOT 721.50 BOLTON & MENK INC.05/13/2024 123375 0335467 602-16500 24-014 SANITARY SEWER REHAB (CIPP)1,233.50 BOLTON & MENK INC.05/13/2024 123375 0335468 101-43000-304 ROW EASEMENT EXHIBITS Public Works Department 104.50 BOLTON & MENK INC.05/13/2024 123375 0335469 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 1,079.50 BOLTON & MENK INC.05/13/2024 123375 0335470 602-49450-305 GIS MAINTENANCE SEWER Sewer 302.00 BOLTON & MENK INC.05/13/2024 123375 0335470 601-49400-305 GIS MAINTENANCE WATER 367.50 BOLTON & MENK INC.05/13/2024 123375 0335470 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 302.00 BOLTON & MENK INC.05/13/2024 123375 0335470 101-43170-305 GIS MAINTENANCE GENERAL Engineering 1,404.50 BOLTON & MENK INC.05/13/2024 123375 0335470 101-43000-305 GIS FOR STREETS Public Works Department 141.00 BOLTON & MENK INC.05/13/2024 123375 0335470 602-49450-305 GIS MAINTENANCE SEWER CARTEGRAPH Sewer 926.75 BOLTON & MENK INC.05/13/2024 123375 0335471 234-45680-304 24-026 LURTON PARK PARKING LOT 6,357.50 BOLTON & MENK INC.05/13/2024 123375 0335473 101-43170-304 MISC ENGINEERING Engineering 1,062.00 BOLTON & MENK INC.05/13/2024 123375 0335474 435-48978-304 24-001 2024 STREETS IMPROVEMENTS PROJE 2,308.00 Total 123375:22,807.75 BOND TRUST SERVICES CORP 05/13/2024 123376 87112 324-47000-611 INTEREST 2021A 184,721.88 Total 123376:184,721.88 BOYER TRUCKS - MINNEAPOLI 05/13/2024 123377 093P12742 701-49800-222 FILTERS 507 228.68 BOYER TRUCKS - MINNEAPOLI 05/13/2024 123377 093P12844 701-49800-222 FUEL ACTUATOR FIRE ENGINE 422.42 13 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOYER TRUCKS - MINNEAPOLI 05/13/2024 123377 093P12998 701-49800-222 STEERING SLEEVE CYLINDER 2,570.08 Total 123377:3,221.18 Bratt Tree Company 05/13/2024 123378 13309 101-43000-405 TREE REMOVAL IN ROW TASK 84524 Public Works Department 5,000.00 Total 123378:5,000.00 BRAYDEN SHERMAN 05/13/2024 123379 04.2024 REI 437-39630 CANINE EQUIPMENT-SETUP 1,009.53 Total 123379:1,009.53 BRIDGESTONE GOLF INC 05/13/2024 123380 INV-1003228 613-49830-095 GOLF BALLS Golf Course 606.06 Total 123380:606.06 BUSINESS ESSENTIALS 05/13/2024 123381 WO-1295240 101-41900-201 MULTIPURPOSE PAPER Central Services 251.94 Total 123381:251.94 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 601-49400-381 GAS SERVICE 3/21/24-04/18/24 780.68 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 602-49450-381 GAS SERVICE 3/21/24-04/18/24 Sewer 732.39 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 101-41900-381 GAS SERVICE 3/21/24-04/18/24 Central Services 942.90 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 101-42110-381 GAS SERVICE 3/21/24-04/18/24 Police Department 275.58 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 613-49830-381 GAS SERVICE 3/21/24-04/18/24 Golf Course 249.79 CENTERPOINT ENERGY MAIN 05/13/2024 123382 04.2024 137 602-49450-381 GAS SERVICE 1377 VINE PL 03/21/24-04/19/24 Sewer 19.49 Total 123382:3,000.83 CITY OF BLOOMINGTON 05/13/2024 123383 23444 601-49400-489 LAB FEES 102.00 Total 123383:102.00 CITY OF LONG LAKE 05/13/2024 123384 04.2024 SE 602-49450-387 APRIL 2024 SEWER Sewer 2,309.82 CITY OF LONG LAKE 05/13/2024 123384 04.2024 SE 601-49400-387 APRIL 2024 WATER 1,735.01 Total 123384:4,044.83 CITY OF MONTICELLO 05/13/2024 123385 0030522 101-42110-317 ANIMAL CARE/MOUND CASE Police Department 194.00 14 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 123385:194.00 City of Orono Utilities 05/13/2024 123386 04.2024 234 601-49400-382 2024.04 UB - WTP 159.72 City of Orono Utilities 05/13/2024 123386 04.2024 CH&101-41900-382 2024.04 UB CH Central Services 253.67 City of Orono Utilities 05/13/2024 123386 04.2024 CH&101-42110-382 2024.04 UB PD Police Department 253.68 City of Orono Utilities 05/13/2024 123386 04.2024 PW 101-41900-382 2024.04 PW Central Services 315.93 City of Orono Utilities 05/13/2024 123386 04.2024 PW-101-41900-382 2024.04 PW - 2700 KELLEY PARKWAY Central Services 451.82 City of Orono Utilities 05/13/2024 123386 04.2024 US 101-41900-382 2024.04 UB - PO Central Services 87.94 Total 123386:1,522.76 CITY OF ST PAUL 05/13/2024 123387 IN58093 101-42110-437 TRAINING / LANGE Police Department 300.00 Total 123387:300.00 CITY OF WAYZATA 05/13/2024 123388 04.2024 UTIL 602-49450-387 APRIL 2024 SEWER Sewer 5,023.20 CITY OF WAYZATA 05/13/2024 123388 04.2024 UTIL 601-49400-387 APRIL 2024 WATER 2,458.90 Total 123388:7,482.10 CIVICPLUS LLC 05/13/2024 123389 302797 614-49840-329 ONLINE CODE HOSTING Cable Franchise 950.00 Total 123389:950.00 CLINT SCHUMANN 05/13/2024 123390 04.2024 REI 101-43000-226 BOOTS REIMBURSEMENT Public Works Department 300.00 Total 123390:300.00 CORE & MAIN 05/13/2024 123391 U736442 601-49400-227 CURB STOPS FOR STOCK 1,970.20 Total 123391:1,970.20 DITTER INC.05/13/2024 123392 i19472 101-41900-404 SPRING AC MAINTENANCE - REPLACED FILTER Central Services 100.00 DITTER INC.05/13/2024 123392 i19476 101-41900-404 HEATING AND AC SERVICE Central Services 1,362.11 Total 123392:1,462.11 E.J. MAYERS INC 05/13/2024 123393 414 602-49450-406 SANITARY SEWER FLUSHING CONNECTION RE Sewer 3,301.00 15 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 123393:3,301.00 EBERT INC 05/13/2024 123394 PW PAY APP 440-48970-520 21-039 NEW PUBLIC WORK FACILITY CONSTRU 102,188.11 EBERT INC 05/13/2024 123394 PW PAY APP 440-20600 21-039 NEW PUBLIC WORK FACILITY CONSTRU 5,109.41- Total 123394:97,078.70 ECM PUBLISHERS INC 05/13/2024 123395 994983 101-41410-340 ELECTION PUBLIC ACCURACY TEST LEGAL NO Elections 42.71 ECM PUBLISHERS INC 05/13/2024 123395 995152 101-43000-340 MAINTENANCE WORKER ADVERTISEMENT Public Works Department 129.20 ECM PUBLISHERS INC 05/13/2024 123395 995153 101-43000-340 SUMMER SEASONAL POSTING Public Works Department 161.50 ECM PUBLISHERS INC 05/13/2024 123395 996247 613-49830-340 SUMMER SEASONAL POSTING Golf Course 381.50 Total 123395:714.91 EHLERS AND ASSOCIATES INC 05/13/2024 123396 97367 324-47000-319 ARBITRAGE - 2021A BONDS 4,500.00 Total 123396:4,500.00 FASTENAL COMPANY 05/13/2024 123397 MNPLY1450 101-43000-224 NUTS AND BOLTS Public Works Department 44.49 Total 123397:44.49 FERGUSON WATERWORKS #25 05/13/2024 123398 0521802-2 601-49400-227 1" METERS FOR RESALE 1,309.64 Total 123398:1,309.64 FIRE SAFETY USA, INC 05/13/2024 123399 183405 415-42260-550 REPAIRS AND MODS TO RESCUE PUMPER 27,225.00 Total 123399:27,225.00 FLANNERY CONSTRUCTION 05/13/2024 123400 CPS21-0000 101-20809 PERMIT REFUND- CPS21-000004 - 645 TONKAW 5,864.60 Total 123400:5,864.60 GEAR WEST SKI, BIKE, RUN 05/13/2024 123401 315292 101-42110-221 BIKE PATROL REPAIR Police Department 245.00 Total 123401:245.00 GENUINE PARTS COMPANY/NA 05/13/2024 123402 297321 701-49800-222 DURANGO OIL FILTERS 101.16 16 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GENUINE PARTS COMPANY/NA 05/13/2024 123402 596145 701-49800-222 DURANGO REFIRDGERANT 167.45 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596220 701-49800-222 PD WIPERS 113.96 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596221 701-49800-222 PD SQUAD FILTERS 102.26 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596245 701-49800-222 PD SQUAD FILTERS 102.14 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596354 701-49800-222 PD DURANGO REFRIDGERANT 12.99 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596375 701-49800-222 PD DURANGO REFRIDGERANT 115.96 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596454 701-49800-222 PD CHARGER WIPERS 115.86 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596630 701-49800-222 FIRE EXPLORER #504 TPMS SENSORS 205.16 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596708 701-49800-222 FILTERS 26.62 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596745 701-49800-222 FIRE EXPLORER 30.80 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596767 701-49800-222 FIRE EXPLORER TIE ROD END 80.18 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596800 701-49800-222 A/C REFRIDGERANT 115.96 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596823 701-49800-221 BIG ISLAND MOWER 179.23 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596867 701-49800-222 2ND FIRE EXPLORER PART 80.18 GENUINE PARTS COMPANY/NA 05/13/2024 123402 596898 701-49800-215 BIG ISLAND MOWER 36.48 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597002 701-49800-222 BATTERY VEHICLE 153.75 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597012 701-49800-222 BATTERY CORE 18.00- GENUINE PARTS COMPANY/NA 05/13/2024 123402 597047 701-49800-222 PD SQUAD 269 AIR FILTERS 20.03 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597051 701-49800-222 CAB AIR FILTERS 257.94 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597171 701-49800-222 DURANGO OIL FILTERS 106.56 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597263 701-49800-213 507 POWER STEERING FLUID 21.99 GENUINE PARTS COMPANY/NA 05/13/2024 123402 597360 701-49800-215 FAILED PART RETURN 80.18- GENUINE PARTS COMPANY/NA 05/13/2024 123402 597620 602-49450-489 ANTIFREEZE FOR LS#12 GENERATOR Sewer 10.49 Total 123402:2,058.97 GOPHER ACE 05/13/2024 123403 020026/1 101-43000-224 VELCRO Public Works Department 17.99 GOPHER ACE 05/13/2024 123403 020051/1 101-41900-404 ROOF LEAK REPAIR Central Services 51.57 GOPHER ACE 05/13/2024 123403 020052/1 101-43000-224 VELCRO Public Works Department 14.99 GOPHER ACE 05/13/2024 123403 020053/1 701-49800-215 STAINLESS STEEL BOLTS FOR FIRE ENGINE 8.70 GOPHER ACE 05/13/2024 123403 020065/1 101-43000-226 EAR MUFFS HUNTER Public Works Department 36.99 GOPHER ACE 05/13/2024 123403 020120/1 701-49800-215 PRESSURE TESTER 23.74 GOPHER ACE 05/13/2024 123403 020135/1 701-49800-215 NUTS AND BOLTS .55 GOPHER ACE 05/13/2024 123403 020161/1 701-49800-215 NUTS AND BOLTS 3.54 GOPHER ACE 05/13/2024 123403 020167/1 701-49800-215 HARDWARE 3.78 GOPHER ACE 05/13/2024 123403 020170/1 101-41900-223 HOSE FOR PW SHOP Central Services 31.58 GOPHER ACE 05/13/2024 123403 19947/1 601-49400-227 PARTS FOR HYDRANTS 7.87 GOPHER ACE 05/13/2024 123403 19961/1 701-49800-221 421 LIGHT REPAIR 2.70 GOPHER ACE 05/13/2024 123403 19971/1 701-49800-215 RANDOM BOLTS 4.19 GOPHER ACE 05/13/2024 123403 20001/1 101-43000-221 CLIPS FOR FLAG Public Works Department 5.98 17 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 05/13/2024 123403 20041/1 101-41900-223 CLEANING SUPPLIES Central Services 22.94 GOPHER ACE 05/13/2024 123403 20084/1 613-49830-223 RAIN GAUGE Golf Course 6.59 GOPHER ACE 05/13/2024 123403 20096/1 603-49500-442 SPRING CLEAN UP SUPPLIES 8.98 GOPHER ACE 05/13/2024 123403 20128/1 101-41900-404 CONFERENCE ROOM SETUP Central Services 34.98 GOPHER ACE 05/13/2024 123403 20203/1 101-41900-223 CLEANING SUPPLIES Central Services 17.77 GOPHER ACE 05/13/2024 123403 20216/1 101-45200-223 IRRIGATION TOOLS Parks 39.98 Total 123403:345.41 GOPHER STATE ONE CALL 05/13/2024 123404 4040660 602-49450-227 LOCATES - SEWER Sewer 199.12 GOPHER STATE ONE CALL 05/13/2024 123404 4040660 601-49400-382 LOCATES - WATER 199.13 Total 123404:398.25 GRAINGER INC 05/13/2024 123405 9096396859 101-41900-223 CLEANING SUPPLIES Central Services 367.42 GRAINGER INC 05/13/2024 123405 9097080676 101-41900-223 CLEANING SUPPLIES Central Services 866.17 Total 123405:1,233.59 GREENWOOD DESIGN BUILD 05/13/2024 123406 LA24-000008 101-22205 ESCROW REFUND - LA24-000008 1850 LAKESID 700.00 Total 123406:700.00 GREGERSON, ROSOW, JOHNS 05/13/2024 123407 50370 101-41600-306 PROSECUTION SERVICES 4/2024 Law/Legal Services 3,285.16 Total 123407:3,285.16 HAWKINS INC 05/13/2024 123408 6731949 601-49400-216 CHLORINE TANKS 90.00 Total 123408:90.00 HENNEPIN COUNTY CHIEFS OF 05/13/2024 123409 05022024 101-42110-433 2024 HENNEPIN CHIEFS Police Department 330.00 Total 123409:330.00 HENNEPIN COUNTY INFOR TE 05/13/2024 123410 1000226007 101-42110-414 RADIO/MDC LEASES Police Department 2,731.06 HENNEPIN COUNTY INFOR TE 05/13/2024 123410 1000226030 101-43000-415 PW RADIOS Public Works Department 305.58 Total 123410:3,036.64 18 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HENTGES, ANNE 05/13/2024 123411 04.2024 REI 101-41500-331 MILEAGE 04.2024 Finance Department 21.78 Total 123411:21.78 HERC U LIFT 05/13/2024 123412 R04953-2 440-48970-319 FORKLIFT RENTAL FOR OPW MOVE 3,360.00 Total 123412:3,360.00 HOFFMAN WEBER CONSTRUC 05/13/2024 123413 RBG24-0000 101-20802 BP REFUND - RBG24-000051 1802 LAKEVIEW TE 7.34 HOFFMAN WEBER CONSTRUC 05/13/2024 123413 RBG24-0000 101-32510 BP REFUND - RBG24-000051 1802 LAKEVIEW TE 273.92 Total 123413:281.26 HOLIDAY COMPANIES 05/13/2024 123414 0796010524 101-42110-402 CAR WASHES / HOLIDAY Police Department 280.50 Total 123414:280.50 HOLTON ELECTRIC CONTRACT 05/13/2024 123415 6548 601-49400-405 SOUTH WATER PLANT ELECTRICAL REPAIR BRI 10,296.56 Total 123415:10,296.56 JANE SZCZEPANIK 05/13/2024 123416 04.2024 REI 101-42110-229 EXPLORERS EVENTS REIMB Police Department 129.21 Total 123416:129.21 JP NIXON CONSULTING LLC 05/13/2024 123417 1059 101-42110-437 TRAINING LANGE Police Department 180.00 Total 123417:180.00 KYLE KIRSCHNER 05/13/2024 123418 04.2024 REI 101-42110-437 TRAINING / KIRSCHNER Police Department 138.51 Total 123418:138.51 LAPOINTE UTILITIES INC 05/13/2024 123419 ROW23-000 101-22205 ESCROW REFUND - ROW23-000064 - 2240 NOR 1,500.00 LAPOINTE UTILITIES INC 05/13/2024 123419 ROW24-000 101-22205 ESCROW REFUND - ROW24-000004 - WILLOW D 1,500.00 Total 123419:3,000.00 LIGHTSPEED COMMERCE INC.05/13/2024 123420 ORONO-000 613-49830-415 LIGHTSPEED Golf Course 1,500.00 19 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 123420:1,500.00 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P10859 701-49800-222 LADDER TRUCK SHORE POWER CHARGER 708.54 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P28698 415-42260-580 BOOTS FOR NEW FIREFIGHTERS 601.45 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P28719 415-42260-580 BOOTS FOR NEW FIREFIGHTERS 604.11 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P28720 415-42260-580 BOOTS FOR NEW FIREFIGHTERS 589.90 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P28753 415-42260-580 MISC EQUIP FOR RESCUE PUMPER 170.76 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29015 415-42260-580 MISC EQUIP FOR RESCUE PUMPER 575.86 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29167 415-42260-580 BOOTS FOR NEW FIREFIGHTERS 1,193.36 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29188 440-48960-530 EQUIPMENT FOR BUILDING 684.91 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29188 440-48975-319 EQUIPMENT FOR BUILDING 684.91 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29230 415-42260-580 TURNOUT COAT FOR FIREFIGHTERS QTY14 382.00 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29258 415-42260-580 MISC EQUIP FOR RESCUE PUMPER 530.74 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P29433 415-42260-580 MISC EQUIP FOR RESCUE PUMPER 4,348.04 MACQUEEN EQUIPMENT LLC 05/13/2024 123421 P57285 602-49450-221 HOSE REEL COUNTER Sewer 625.77 Total 123421:11,700.35 MADELYN KOZLOWSKI 05/13/2024 123422 3720 TOGO 999-10015 UB REFUND - 3720 TOGO RD - KOZLOWSKI 53.25 Total 123422:53.25 METROPOLITAN COUNCIL ENVI 05/13/2024 123423 0001172589 602-49450-383 WASTWATER SERVICE 6/2024 Sewer 64,223.79 Total 123423:64,223.79 MID AMERICA METER, INC.05/13/2024 123424 024-6051 601-49400-404 FLOW METER BY HIGH SERVICE PUMPS 1,297.25 Total 123424:1,297.25 MIDWAY FORD COMPANY 05/13/2024 123425 135271 405-48500-550 2024 FORD F350 REPLACEMENT 712 CHASSIS 56,846.12 Total 123425:56,846.12 MINNEAPOLIS OXYGEN COMPA 05/13/2024 123426 00125696 701-49800-215 ACETYLENE, OXYGEN 73.90 MINNEAPOLIS OXYGEN COMPA 05/13/2024 123426 00125697 101-42110-221 MEDICAL OXYGEN REFILL Police Department 145.81 Total 123426:219.71 20 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MORRIE'S BUFFALO FORD 05/13/2024 123427 1000126 701-49800-222 FIRE EXPLORER SEAT BELT 112.72 Total 123427:112.72 MTI DISTRIBUTING INC 05/13/2024 123428 1416263-01 613-49830-404 MOWER FILTERS Golf Course 24.22 MTI DISTRIBUTING INC 05/13/2024 123428 1424285-00 613-49830-404 MOWER PARTS Golf Course 83.07 Total 123428:107.29 NAVARRE HARDWARE 05/13/2024 123429 345998 101-42110-240 MISC HARDWARE Police Department 38.77 NAVARRE HARDWARE 05/13/2024 123429 346077 101-45200-404 PONTOON REPAIR Parks 21.99 NAVARRE HARDWARE 05/13/2024 123429 346110 601-49400-227 SUPPLIES FOR TRUCK 709 15.99 NAVARRE HARDWARE 05/13/2024 123429 346124 602-49450-227 POS SUPPLIES Sewer 21.99 NAVARRE HARDWARE 05/13/2024 123429 346174 101-41900-404 CONFERENCE ROOM SETUP Central Services 1.86 NAVARRE HARDWARE 05/13/2024 123429 346178 101-42110-201 OFFICE SUPPLIES Police Department 12.99 NAVARRE HARDWARE 05/13/2024 123429 346212 601-49400-227 SUPPLIES FOR TRUCK 709 14.99 Total 123429:128.58 Newegg Business Inc 05/13/2024 123430 1305007065 710-49970-221 UPS - FIRE SWITCH 184.99 Total 123430:184.99 NORTH MEMORIAL 05/13/2024 123431 04.30.2024 8 101-42110-437 EMR REFRESHER - 15 OFFICERS Police Department 1,500.00 Total 123431:1,500.00 NOVA COMMUNICATIONS INC 05/13/2024 123432 IN-80009186 710-49970-401 PHONE SERVICE 5/24 226.84 Total 123432:226.84 OFFICE DEPOT 05/13/2024 123433 3639389680 101-41900-201 PAPER PLATES Central Services 22.30 OFFICE DEPOT 05/13/2024 123433 3639720620 101-42110-201 OFFICE SUPPLIES Police Department 35.50 OFFICE DEPOT 05/13/2024 123433 3639720630 101-42110-201 OFFICE SUPPLIES/MEDICAL Police Department 10.89 Total 123433:68.69 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3620594980 101-42110-201 OFFICE SUPPLIES Police Department 47.24 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3620788200 101-42110-201 OFFICE SUPPLIES Police Department 19.40 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3620788480 101-42110-201 OFFICE SUPPLIES Police Department 3.68 21 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3620788510 101-42110-201 OFFICE SUPPLIES Police Department 47.24 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3629688840 101-41900-201 RED DIVIDER FOLDERS FOR ACCOUNTANT Central Services 13.36 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3629688840 101-41900-201 BUSINESS CARD HOLDER FOR PW Central Services 17.99 OPD BUSINESS SOLUTIONS LL 05/13/2024 123434 3629688840 101-43000-489 PACKING TAPE Public Works Department 24.50 Total 123434:173.41 OPTUM 05/13/2024 123435 0001584504 101-41900-319 HSA MAINTENANCE FEE 1ST QTR 2024 Central Services 58.50 Total 123435:58.50 PERFORMANCE KENNELS INC.05/13/2024 123436 3320 437-39630 CANINE/DOG AND TRAINING 2025 17,000.00 Total 123436:17,000.00 PERFORMANCE PLUS LLC dba 05/13/2024 123437 00051 101-42260-305 MEDICAL EXAM PRE-EMPLOYMENT Fire Protection Services 563.00 Total 123437:563.00 Perry's Truck Repair 05/13/2024 123438 1988 701-49800-222 SUCTION TUBE WELDING 45.00 Total 123438:45.00 PETER PLUIMER 05/13/2024 123439 LA24-000021 101-22205 ESCROW REFUND - LA24-000021- 2710 KELLEY 700.00 Total 123439:700.00 PETER PLUIMER 05/13/2024 123440 LA24-000021 101-34420 BP REFUND - LA24-000021 2710 KELLY AVE 375.00 Total 123440:375.00 Petty Cash 05/13/2024 123441 2024 GC LIQ 613-49830-441 GC PERMIT Golf Course 20.00 Total 123441:20.00 PRECISION UTILITIES 05/13/2024 123442 1180 601-49400-405 HYDT & VALVE REPLACEMENT @ COUNCIL CHA 8,582.50 PRECISION UTILITIES 05/13/2024 123442 1181 602-49450-406 SEWER VALVE REPLACEMENT @ WEBBER HILL Sewer 14,034.28 Total 123442:22,616.78 22 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount QUADIENT INC 05/13/2024 123443 04.2024 POS 101-41900-322 POSTAGE REFILL APRIL 2024 Central Services 1,000.00 Total 123443:1,000.00 REPUBLIC SERVICES #894 05/13/2024 123444 0894-006674 101-45200-404 TRASH SERVICE Parks 2,374.79 Total 123444:2,374.79 ROADKILL ANIMAL CONTROL 05/13/2024 123445 03.2024 ROA 101-42110-317 PICK UP ROADSIDE DEER KILL Police Department 178.00 Total 123445:178.00 RUCHTI, STEVE 05/13/2024 123446 40824 651-49910-489 BEAVER REMOVAL TASK 84361 Storm Water 680.00 Total 123446:680.00 RYAN AUTO MALL 05/13/2024 123447 260396 701-49800-222 PD DURANGO PARTS 126.36 RYAN AUTO MALL 05/13/2024 123447 260483 101-42110-402 SQUAD 269 REPAIR Police Department 37.30 RYAN AUTO MALL 05/13/2024 123447 260613 701-49800-222 DURANGO OIL COOLERS 337.72 Total 123447:501.38 SARA SJOBERG 05/13/2024 123448 SEP24-0000 101-32180 BP REFUND - SEP24-000006 - 3498 NORTHSHO 100.00 Total 123448:100.00 SCHADEGG MECHANICAL, INC.05/13/2024 123449 70368 601-49400-405 VALVE INSTALL ON SOFTENERS 25,100.00 Total 123449:25,100.00 SECOND NATURE GRAPHICS 05/13/2024 123450 489 101-41900-201 BUSINESS CARDS - D.GOMAN, S.OBERAIGNER, Central Services 396.00 Total 123450:396.00 SECURITY & SOUND CO 05/13/2024 123451 28120 710-49970-401 DOOR DATABASE INSTALL - PD COMPUTER 300.00 SECURITY & SOUND CO 05/13/2024 123451 28127 710-49970-221 KEY FOBS 255.00 Total 123451:555.00 SiteOne Landscape Supply LLC 05/13/2024 123452 140533894-0 101-45200-216 FERTILIZER Parks 435.75 23 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SiteOne Landscape Supply LLC 05/13/2024 123452 140533894-0 613-49830-404 IRRIGATION REPAIR Golf Course 88.73 SiteOne Landscape Supply LLC 05/13/2024 123452 140559714-0 613-49830-404 CREDIT Golf Course 25.29- SiteOne Landscape Supply LLC 05/13/2024 123452 140611156-0 101-41900-404 CITY HALL IRRIGATION REPAIR Central Services 75.85 Total 123452:575.04 SOUTH LAKE MINNETONKA PO 05/13/2024 123453 02.2024 UNI 101-42110-226 UNIFORM / THOMAS Police Department 675.00 Total 123453:675.00 STEVE & SUE LACROIX 05/13/2024 123454 2166 SHADY 999-10015 UB REFUND - 2166 SHADYWOOD RD - LACROIX 167.13 Total 123454:167.13 STREETER HOMES 05/13/2024 123455 RBG24-0000 101-34410 PERMIT REFUND- RBG24-000061-1645 BOHNS P 721.45 Total 123455:721.45 STREICHER'S 05/13/2024 123456 CM299331 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 999.90 STREICHER'S 05/13/2024 123456 I1671954 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 3,401.20 STREICHER'S 05/13/2024 123456 I1678335 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 1,269.90 STREICHER'S 05/13/2024 123456 I1691642 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 1,559.80 STREICHER'S 05/13/2024 123456 I1691761 101-42110-228 UOF/SPENCER/OFFICERS Police Department 94.95 STREICHER'S 05/13/2024 123456 I1692036 101-42110-226 UNIFORM/WITTKE Police Department 28.99 STREICHER'S 05/13/2024 123456 I1692314 101-42110-226 UNIFORMS/MCCOY Police Department 30.00 STREICHER'S 05/13/2024 123456 I1692325 101-42110-226 UNIFORMS/SONNEK Police Department 103.99 STREICHER'S 05/13/2024 123456 I1692326 101-42110-226 UNIFORMS/SONNEK Police Department 139.98 STREICHER'S 05/13/2024 123456 I1693495 101-42110-226 UNIFORMS/KLUKAS Police Department 46.99 STREICHER'S 05/13/2024 123456 I1694095 101-42110-226 UNIFORMS/SLIPKA Police Department 155.00 STREICHER'S 05/13/2024 123456 I1694311 101-42110-226 UNIFORMS/HENNESSY Police Department 64.99 STREICHER'S 05/13/2024 123456 I1694335 101-42110-226 UNIFORMS/RUSSETH Police Department 1,418.76 STREICHER'S 05/13/2024 123456 I1694487 101-42110-226 UNIFORMS/SCHAUER Police Department 35.98 STREICHER'S 05/13/2024 123456 I1694797 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 1,640.64 STREICHER'S 05/13/2024 123456 I1695172 101-42110-226 UNIFORMS/WITTKE Police Department 160.00 STREICHER'S 05/13/2024 123456 I1695406 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 1,974.86 STREICHER'S 05/13/2024 123456 I1695691 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 79.99 STREICHER'S 05/13/2024 123456 I1695849 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 79.99 STREICHER'S 05/13/2024 123456 I1695853 101-42260-226 DUTY UNIFORMS FOR FFS Fire Protection Services 799.90 24 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 123456:14,085.81 SUN AUTO TIRE & SERVICE 05/13/2024 123457 520800175 701-49800-402 POLICE INTERCEPTOR ALIGNMENT 125.99 SUN AUTO TIRE & SERVICE 05/13/2024 123457 520800211 701-49800-402 PD REALIGNMENT DUE TO FAILD TIE ROD END 125.99 Total 123457:251.98 TEAM LABORATORY CHEMICAL 05/13/2024 123458 INV0040538 602-49450-227 SUPER BUGS Sewer 2,589.00 Total 123458:2,589.00 TERMINAL SUPPLY INC.05/13/2024 123459 33800-00 701-49800-215 WIRING GROMETS 263.18 TERMINAL SUPPLY INC.05/13/2024 123459 34747-00 701-49800-215 WIRING SUPPLIES 227.52 Total 123459:490.70 THOMSON REUTERS - WEST 05/13/2024 123460 850089891 101-42110-311 DATA PROCESSING/THOMSON REUTERS Police Department 302.99 Total 123460:302.99 THREE RIVERS PARK DISTRICT 05/13/2024 123461 47760 101-42110-439 DEPARTMENT YEARLY BANQUET Police Department 325.00 Total 123461:325.00 TimeSaver Off Site Secretarial Inc 05/13/2024 123462 M29132 101-42400-319 PLANNING COMMISSION MINUTES 4/15/2024 Building & Zoning 206.50 TimeSaver Off Site Secretarial Inc 05/13/2024 123462 M29132 101-41300-319 CC MINUTES 4/22/2024 Administration 246.00 Total 123462:452.50 TOLL GAS & WELDING SUPPLY 05/13/2024 123463 40193615 701-49800-215 TANK RENTAL 12.75 Total 123463:12.75 TOM RYAN 05/13/2024 123464 LA24-000004 101-22205 ESCROW REFUND-LA24-000004 2245 WATERTO 2,500.00 Total 123464:2,500.00 TONY WITTKE 05/13/2024 123465 04.2024 REI 101-42110-229 TRAINING PARKING REIMBURSEMENT Police Department 16.22 25 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 123465:16.22 ULTIMATE SAFETY CONCEPTS 05/13/2024 123466 211187 415-42260-580 SCBA MASKS FOR FIREFIGHTERS 7,293.75 ULTIMATE SAFETY CONCEPTS 05/13/2024 123466 211227 415-42260-580 GAS MONITOR FOR TRUCKS 4,546.33 Total 123466:11,840.08 UNIFIRST CORPORATION 05/13/2024 123467 1410054703 101-41900-223 MOPS/CLEANING TOWELS Central Services 42.50 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 101-41900-223 MOPS/CLEANING TOWELS Central Services 27.18 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 701-49800-221 SHOP TOWELS - PW 3.35 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 24.79 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 701-49800-226 UNIFORMS - FLEET 36.94 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 601-49400-226 UNIFORMS PW-WATER DEPT 24.79 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 101-45200-226 UNIFORMS-PARKS Parks 8.22 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 101-41900-226 UNIFORMS -FACILITIES Central Services 11.72 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 101-43000-226 UNIFORMS -STREETS Public Works Department 61.92 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 651-49910-226 UNIFORMS -STORM Storm Water 61.92 UNIFIRST CORPORATION 05/13/2024 123467 1410054705 613-49830-226 UNIFORMS -GOLF Golf Course 27.27 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 101-41900-223 MOPS/CLEANING TOWELS Central Services 27.18 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 701-49800-221 SHOP TOWELS - PW 3.35 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 27.60 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 601-49400-226 UNIFORMS PW-WATER DEPT 27.59 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 651-49910-226 UNIFORMS - STORMWATER Storm Water 70.28 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 701-49800-226 UNIFORMS - FLEET 36.88 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 101-41900-226 UNIFORMS-FACILITY Central Services 11.67 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 101-45200-226 UNIFORMS-PARKS Parks 5.73 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 613-49830-226 UNIFORMS-GOLF COURSE Golf Course 27.23 UNIFIRST CORPORATION 05/13/2024 123467 1410056216 101-43000-226 UNIFORMS-STREETS Public Works Department 70.27 UNIFIRST CORPORATION 05/13/2024 123467 1410056218 101-45200-404 RUGS - PW Parks 80.77 UNIFIRST CORPORATION 05/13/2024 123467 1410057557 613-49830-404 LAUNDRY Golf Course 42.50 Total 123467:813.91 WAYZATA COUNTRY CLUB 05/13/2024 123468 LA24-000010 101-22205 ESCROW REFUND - LA24-000010 - 200 WAYZATA 700.00 Total 123468:700.00 26 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount WELDON, BRENT 05/13/2024 123469 04.2024 BO 101-43000-226 PPE BOOTS Public Works Department 289.87 Total 123469:289.87 WM CORPORATE SERVICES, IN 05/13/2024 123470 0112826-280 603-49500-316 RECYCLING MAY 2024 19,283.60 WM CORPORATE SERVICES, IN 05/13/2024 123470 0112826-280 603-49500-444 ORGANICS APR 2024 90.28 WM CORPORATE SERVICES, IN 05/13/2024 123470 0112826-280 603-49500-316 ADMIN FEE 05/2024 8.50 WM CORPORATE SERVICES, IN 05/13/2024 123470 0112826-280 603-49500-319 NEW PW BUILDING DUMPSTER SERVICE 90.45 Total 123470:19,472.83 XCEL ENERGY 05/13/2024 123471 874406345 101-41900-381 NEW PW BUILDING ELECTRICITY 3/20-4/20/24 Central Services 1,528.21 XCEL ENERGY 05/13/2024 123471 875392068 - 602-49450-381 3425 LYRIC 03/28/24-04/28/24 Sewer 25.98 XCEL ENERGY 05/13/2024 123471 876021716 613-49830-381 ELECTRIC SERVICE 4/2/24-5/2/24 Golf Course 817.73 XCEL ENERGY 05/13/2024 123471 876021716 602-49450-381 ELECTRIC SERVICE 4/2/24-5/2/24 Sewer 3,631.31 XCEL ENERGY 05/13/2024 123471 876021716 601-49400-381 ELECTRIC SERVICE 4/2/24-5/2/24 6,222.97 XCEL ENERGY 05/13/2024 123471 876021716 101-45200-381 ELECTRIC SERVICE 4/2/24-5/2/24 Parks 34.51 XCEL ENERGY 05/13/2024 123471 876021716 101-43000-386 ELECTRIC SERVICE 4/2/24-5/2/24 Public Works Department 2,966.64 XCEL ENERGY 05/13/2024 123471 876021716 101-43000-381 ELECTRIC SERVICE 4/2/24-5/2/24 Public Works Department 177.21 XCEL ENERGY 05/13/2024 123471 876021716 101-42110-381 ELECTRIC SERVICE 4/2/24-5/2/24 Police Department 33.62 XCEL ENERGY 05/13/2024 123471 876021716 101-42110-381 ELECTRIC SERVICE 4/2/24-5/2/24 Police Department 1,105.06 XCEL ENERGY 05/13/2024 123471 876021716 101-41900-381 ELECTRIC SERVICE 4/2/24-5/2/24 Central Services 2,143.83 Total 123471:18,687.07 AMAZON CAPITAL SERVICE 04/26/2024 20130462 1Y4N-XPL6-601-49400-223 GATE LATCH SOUTH WATER PLANT 14.99 AMAZON CAPITAL SERVICE 04/26/2024 20130462 1Y4N-XPL6-101-43000-489 WIPES FOR CLEANING IPADS AND PHONES Public Works Department 16.44 AMAZON CAPITAL SERVICE 04/26/2024 20130462 1Y4N-XPL6-101-43000-240 RACHET TIE DOWN 1.5" X 15'Public Works Department 96.85 AMAZON CAPITAL SERVICE 04/26/2024 20130462 1Y4N-XPL6-101-43000-240 RACHET TIE DOWN 2" X 27'Public Works Department 180.84 AMAZON CAPITAL SERVICE 04/26/2024 20130462 1Y4N-XPL6-101-43000-226 GLOVES FOR VAC TRUCK Public Works Department 155.55 Total 20130462:464.67 MEDSURETY LLC 04/26/2024 20130463 03.14.24-04.101-21719 MFSA 03.14.24-04.21.24 FUNDS 112.90 Total 20130463:112.90 UNITED STATES POSTAL SERVI 05/01/2024 20130464 04.2024 UTIL 651-49910-322 04.2024 UTILITY BILLS Storm Water 353.28 UNITED STATES POSTAL SERVI 05/01/2024 20130464 04.2024 UTIL 601-49400-322 04.2024 UTILITY BILLS 353.28 UNITED STATES POSTAL SERVI 05/01/2024 20130464 04.2024 UTIL 602-49450-322 04.2024 UTILITY BILLS Sewer 353.28 27 City of Orono Check Register - COUNCIL REPORT Page: 20 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNITED STATES POSTAL SERVI 05/01/2024 20130464 2024 PERMI 101-41900-322 1ST CLASS PRESORT 2024 Central Services 320.00 Total 20130464:1,379.84 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1193-H3GD-710-49970-221 GOLF COURSE RECEIPT PRINTER 498.51 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1193-H3GD-710-49970-221 EQUIPMENT FOR NEW PW BUILDING 786.10 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1LRN-R6CK-101-45200-223 CARDSTOCK Parks 17.50 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1LRN-R6CK-613-49830-223 GOLF PENCILS Golf Course 113.76 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1LRN-R6CK-101-41900-223 PAPER TOWEL DISPENSERS Central Services 187.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1LRN-R6CK-101-41900-223 TRASH CANS Central Services 65.12 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1LRN-R6CK-101-41900-201 BOOT SCRUBBERS Central Services 91.96 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1PJK-LJQQ-101-42260-219 MEDICAL SUPPLIES Fire Protection Services 249.75- AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-221 SMALL SWEEPER PARTS 12.19 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-222 VAC TRUCK COUPLER 61.64 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-215 SHOP SUPPLIES 8.98 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-222 SHORE PLUG IN SQUAD CARS 41.70 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-240 SOCKETS 246.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-240 SOCKETS 288.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-222 SHOP 2.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1QW7-WPX 701-49800-222 DISCOUNTS 7.57- AMAZON CAPITAL SERVICE 05/13/2024 20130465 1R7M-FQGN 101-42260-221 EQUIPMENT FOR TRUCKS Fire Protection Services 760.94 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1RT7-JP16-P 101-41900-201 MAGNETIC PUSH PINS Central Services 6.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1RT7-JP16-P 101-41900-201 WOOD PUSH PINS Central Services 4.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1RT7-JP16-P 101-41900-201 DAWN DISH SOAP FOR KITCHEN Central Services 18.29 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1RT7-JP16-P 101-41900-201 BLACK PENS FOR FRONT COUNTER Central Services 9.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1WK9-FPX9-101-43000-240 BLUETOOH HEADSET -JIMMY Public Works Department 36.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1WK9-FPX9-101-43000-226 FLASHLIGHT Public Works Department 172.64 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1WK9-FPX9-101-43000-240 PENS Public Works Department 22.98 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1WK9-FPX9-101-43000-226 BOOTS WATERPROOF - TRACE Public Works Department 113.99 AMAZON CAPITAL SERVICE 05/13/2024 20130465 1WK9-FPX9-101-43000-240 COMMAND STRIPS Public Works Department 61.47 Total 20130465:3,376.37 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 BP 701-49800-222 PD #259 RADIATOR 116.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 BW 701-49800-222 RADIATOR FOR PD 265 197.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 BW 101-43000-212 PROPANE BULK FOR PATCH TRUCK Public Works Department 104.48 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CF 101-42110-226 CLOTHING 6051 Police Department 16.99 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CF 101-42110-226 CLOTHING 6051 Police Department 16.99 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CF 101-42110-433 POST LICENSE RENEWAL (10 OFFICERS)Police Department 900.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CF 101-42110-433 PELOTON MEMBERSHIP Police Department 47.76 28 City of Orono Check Register - COUNCIL REPORT Page: 21 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CF 101-42110-402 CAR WASH #261 Police Department 13.96 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CL 101-41110-439 COFFEE WITH MAYOR Mayor & Council 37.97 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CL 101-41300-437 CLERKS INSTITUTE - DICKHAUSEN Administration 360.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 CL 101-41110-439 CITY COUNCIL MEAL Mayor & Council 180.24 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JL 613-49830-093 CONCESSIONS Golf Course 874.71 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JL 101-43000-415 PODS STORAGE CONTAINERS Public Works Department 733.62 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 28.79 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 34.74 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 2,249.59 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-228 TRAINING SUPPLIES Fire Protection Services 198.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-437 HOTEL FOR CONFERENCE FOR TAYLOR Fire Protection Services 250.55 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-402 CARWASH FOR TAHOE Fire Protection Services 15.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 14.75 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 129.16 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 973.97 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 1,162.44 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 JV 101-42260-219 MEDICAL SUPPLIES Fire Protection Services 665.21 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 LO 101-42400-437 SEPTIC TRAINING Building & Zoning 419.44 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 MJ 710-49970-311 ZOOM SUBSCRIPTION 15.99 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-489 SHIPPING 23.01 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-437 TRAINING 310.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-489 SHIPPING 20.55 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-489 SHIPPING 13.35 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 602-49450-406 COUNTY PERMIT FOR 680 BROWN RD Sewer 350.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-216 CHEMICALS 545.22 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 601-49400-216 CHEMICALS 811.22 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 SO 602-49450-406 COUNTY PERMIT FOR WEBBER HILL N 146 VAL Sewer 350.00 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 TW 101-42110-437 UOF TRAINING DAY 1 Police Department 151.31 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 TW 101-42110-437 UOF TRAINING DAY 2 Police Department 69.37 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 TW 101-42110-437 OIS/UOF TRAINING Police Department 52.45 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 TW 101-42110-437 EXPLORER STATE CONFERENCE Police Department 152.15 CARDMEMBER SERVICE 05/13/2024 20130466 04.2024 TW 101-42110-437 BIKE PATROL TRAINING/BOOKS Police Department 83.87 Total 20130466:12,689.85 HOME DEPOT 05/13/2024 20130467 4312986 101-43000-221 QUICKRETE FOR BULK WATER FILL AT NEW PW Public Works Department 15.40 HOME DEPOT 05/13/2024 20130467 5620580 101-41900-404 PD BATHROOM REPAIR Central Services 34.80 HOME DEPOT 05/13/2024 20130467 9082551 101-45200-223 STORAGE RACKS Parks 996.00 HOME DEPOT 05/13/2024 20130467 9082551 701-49800-215 STORAGE RACKS 1,992.00 29 City of Orono Check Register - COUNCIL REPORT Page: 22 Check Issue Dates: 4/23/2024 - 5/13/2024 May 08, 2024 10:23AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130467:3,038.20 HOME DEPOT CREDIT SERVIC 05/13/2024 20130468 1011498 101-43100-223 DOOR PARTS FOR BRUSH SITE Brush Site 42.79 Total 20130468:42.79 MEDSURETY LLC 05/13/2024 20130469 03.22.24 - 04 101-21719 FSA 03.22.24-04.28.24 95.49 MEDSURETY LLC 05/13/2024 20130469 31147 101-41900-319 FEES Central Services 201.50 Total 20130469:296.99 METROPOLITAN COUNCIL- SAC 05/13/2024 20130470 APRIL 2024 101-20809 SAC 04/2024 2,485.00 Total 20130470:2,485.00 PSN: PAYMENT SERVICE INVOI 05/13/2024 20130471 294390 602-49450-312 SEWER FUND PSN FEES Sewer 665.50 PSN: PAYMENT SERVICE INVOI 05/13/2024 20130471 294390 601-49400-312 WATER FUND PSN FEES 665.50 PSN: PAYMENT SERVICE INVOI 05/13/2024 20130471 294508 101-41900-312 MISC PSN FEES Central Services 2.75 PSN: PAYMENT SERVICE INVOI 05/13/2024 20130471 294645 101-41900-312 BUILDING PERMIT PSN FEES Central Services 12.65 Total 20130471:1,346.40 SQUARE SERVICES 05/13/2024 20130472 05.2024 613-49830-312 GC SQUARE FEE Golf Course 35.00 Total 20130472:35.00 THE HUNTINGTON NATIONAL B 05/13/2024 20130473 790746 415-42260-550 FIRE TRUCK LEASE 48,349.07 Total 20130473:48,349.07 Grand Totals: 877,669.08 30 Date: May 13, 2024 Item: 4 Presenter: Christine Lusian, City Clerk Section: Consent Agenda Title: Election Recap 1.Purpose: Summary of election services for the Special Primary 2.Background: Orono administered election services to our voters for a Special Primary. Only candidates for district six county commissioner appeared on the ballot. Elections results (attached) are considered unofficial until canvassed (May 2) and certified by Hennepin County. Election day voting was held on Tuesday, April 30 at each of the three polling places, Long Lake Fire Department (Precinct 1), City Hall Council Chambers (Precinct 2), and Calvary Memorial Church (Precinct 3). Public Works employees transported equipment and supplies to and from the polling places the day prior and after election. Long Lake Fire Department and Calvary Memorial Church employees cleared and provided space in their facilities. Below are a few notable election day statistics: 6,379 pre-registered voters; 1 new registration 195 election day voters (P1=81, P2=46, P3=68) 24 election judges Early voting services were provided from April 12 to April 30 at city hall, including one Saturday and outreach at two health care facilities. Direct balloting services were not available. Some early voting statistics: 31 early voters 8 voted in person; 23 voted by mail; 4 voted from a health care facility 3 ballots were rejected Special thanks to administration employee Nola Dickhausen for all her work assisting with preparing and coordinating early voting, judges, training, and election day support! Thank you to Clint Schumann and the Public Works crew for the secure equipment setup and storage. Thank you to stand out election judges Cathy Wilkins, Kirk Nelson, Jennifer Weiss, Sandra Keegan, Sandy Whistler, and Joe Ruthenberg. Thank you to Long Lake Fire Department and Calvary Church for being strong partners and allowing Orono voters to be in their spaces. Voting and preperation for county commissioner general election services are underway, including ballot production, equipment testing, and judge recruitment. Early voting opened May 6 with election day voting at each of the three polling places on May 14. 3.Staff Recommendation: None - informational only. AGENDA ITEM 31 COUNCIL ACTION REQUESTED None- informational only. Exhibits A. SOS MN CD6 Primary Election Results 32 Precincts Reporting of Selected Precincts: 100% 3 of 3 Last Updated: 05/01/24 11:47 AM Voters Registered at 7AM: 6,379 Español Hmoob Soomaali Tiếng Việt Pусский 中文 ພາສາລາວ Afaan Oromo ែខ រ አማርኛ Unof cial Results Tuesday, April 30, 2024 Results Home Previous Page Results for Selected Precincts in Hennepin County ORONO P-01 Special Election for County Commissioner District 6 66 precincts in contest. 1 of 1 precincts reported. Nonpartisan Candidate Totals Percent Jen Westmoreland 5 5.56% Heather Edelson 27 30.00% Patrick Gage 13 14.44% Marisa Simonetti 40 44.44% Janet Kitui 3 3.33% Daniel Moret 2 2.22% ORONO P-02 Special Election for County Commissioner District 6 66 precincts in contest. 1 of 1 precincts reported. Nonpartisan Candidate Totals Percent Jen Westmoreland 4 7.41% Heather Edelson 22 40.74% Patrick Gage 10 18.52% Marisa Simonetti 14 25.93% Janet Kitui 2 3.70% Daniel Moret 2 3.70% ORONO P-03 Special Election for County Commissioner District 6 66 precincts in contest. 1 of 1 precincts reported. Nonpartisan Candidate Totals Percent Jen Westmoreland 2 2.53% Heather Edelson 28 35.44% Patrick Gage 9 11.39% Marisa Simonetti 37 46.84% Janet Kitui 1 1.27% Daniel Moret 2 2.53% © 2024 Of ce of the Minnesota Secretary of State - Terms & Conditions The Of ce of the Secretary of State is an equal opportunity employer Subscribe for email updates! Vulnerability Disclosure OFFICE OF THE MINNESOTA SECRETARY OF STATE STEVE SIMON 5/7/24, 11:21 AM Index - Election Results https://electionresults.sos.mn.gov/results/Index?ErsElectionId=166&CountyId=27&DistrictId=&Scenario=Precincts&selectprecincts=2024787&selectpr…1/133 Date: May 13, 2024 Item: 5 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: Fee Schedule Updates - Ordinance 305 1.Purpose: The purpose of this action item is to approve the amended 2024 Fee Schedule. 2.Background: On the December 11, 2023 Council Meeting, the 2024 fee schedule was presented and adopted by the City Council. There were a few items, highlighted in yellow on Exhibit A, on the utility fee schedule page that was hidden within staff's working spreadsheet and therefore, not adopted at the meeting. Historically, these fees have been included on previous years' fee schedule and thus is an administrative error. There are no changes from what was previously on the 2023 fee schedule for these fees. On the fee schedule attached with this council item includes the missed items, such as bulk water fee and water turn on/off fee. The fees should be retroactive as of January 1, 2024, which is included with the staff's recommendation. 3.Staff Recommendation: Staff recommends approval of Ordinance 305 adopting the updated 2024 fee schedule as presented, retroactive to January 1, 2024. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to 1) Adopt Ordinance 305 of the third series amending title one chapter two of the city code relating to the updated fee schedule and 2) Approve a summary publication of Ordinance 305. Exhibits Exhibit A. 2024 Draft Fee Schedule Exhibit B. Ordinance 305 - Fee Schedule Exhibit C. Ordinance 305 Summary Publication 34 A. Buillding, Planning, and Zoning B. License Fees and Miscellaneous Charges C. Utility Rates and Fees D. Administrative Offenses E. Park Fees F. Police Administration G. Documents and Services Zoning Applications Joint Use Dock Sanitary Sewer and Municipal Water Connection Traffic/ Vehicle Golf Course Dogs at Large Zoning Documents Zoning Permits Rental License Municipal Connection Permit Snowmobile Violations Lurton Park Animals at Large General Administrative Documents Building Code Administration Garbage Hauler Point of Sale Fees Animals Summit Beach Large Assemble Permit Building Permits Home Occupation Sewer Projects Public Nuisances Field/Facility Reservations Fireworks Contractual Inspections Temporary Trailers and Buildings Water Connections Open Burning Firearms Fire Kennel Licenses Water Meter and Horn Noise Trapping Park Dedication Beer, Wine, and Liquor Sewer and Water Unit Adjustment Charges Park Violations Special Events Storm Water Trunk Amusement Devices Utility Service Fees Sign Violations False Alarm Public Dance Municipal Water Rates Juvenile Violations Fingerprinting General Administrative Licenses/Fines Stormwater Utility Rates Seasonal Overweight Vehicles Police Special Services Miscellaneous Charges Recycling Charge Parking Copy Service Sump Pump Surcharge Miscellaneous Photos PW supplies and service No Parking Signs Statements Fire arm storage Table of Contents 2024 Orono Fee Schedule 35 Fee Escrow Notes Variance $375.00 $700.00 + Consultant fees 1st Extension $55.00 Staff approved 2nd and subsequent $55.00 City Council meeting Conditional Use Permit $375.00 $700.00 + Consultant fees CUP amendment $375.00 $700.00 + Consultant fees 1st Extension $55.00 Staff approved Interim Use Permit $375.00 $700.00 + Consultant fees Site Plan Review $375.00 $700.00 + Consultant fees Zoning Amendments including map amendments $375.00 $700.00 + Consultant fees Concept Review $375.00 Comprehensive Plan Amendment $375.00 $700.00 + Consultant fees Subdivision Subdivision: Sketch Plan $375.00 Subdivision: Class III Prel Plat $550.00 $5,000.00 + Consultant fees Subdivision: Final Plat $550.00 $2,500.00 + Consultant fees Subdivision: Preliminary plat extension $375.00 Subdivision Exception $100.00 n/a + Consultant fees if Applicable Vacations Vacations: Road $375.00 $700.00 + Consultant fees Vacation: Easement not associated with subdivisions $375.00 $700.00 + Consultant fees Vacation: Easements associated with a subdivision $0.00 Easement Creation $165.00 $700.00 + Consultant fees Appeal of Administrative Decision $165.00 $700.00 + Consultant fees Stairway to Lake $55.00 Structures not requiring a building permit $55.00 Plus Engineering Costs Encroachment Permit/ Agreement $165.00 Tree removal in shore setback $0.00 Signs (Alteration of cabinent or raceway)$55.00 Vehicle Storage $55.00 78-1577 (C) Land Alteration $100.00 May also require a IUP All after the fact applications are double fees. All applicants are responsible for actual costs incurred by the City by its' consultants in the review of the application. ZONING APPLICATIONS: Exhibit A Buillding, Planning, and Zoning PLANNING, BUILDING, ZONING All fees, unless otherwise noted, are application fees and are non-refundable after staff work has begun on the application. ZONING PERMIT: 36 Fee Escrow Notes Tent/ Canopy Permits $55.00 *City Administrator may require an erosion control escrow for projects disturbing soils or tree replacement. $1,000.00 Variable depending on project scope, but not to exceed Zoning confirmation letter $55.00 Request for zoning confirmation letter Address Change Request by Owner $55.00 BUILDING CODE ADMINISTRATION: Building Permits Based on Value Table Building permit fees (Building, Plumbing, Mechanical, unless otherwise noted) Based on 2012 Building Valuation Table Plan Review Fee 65% of Building Permit Fee Rereview Plan Fee Up to the cost of the Plan Review Fee Based on Building Offical Recommendation Minimum Fee $26.25 Moved-In Structure (not including foundation, interior remodel, etc.)$275.00 Pre-Move Inspection $165.00 Special investigation fee (work started without obtaining a permit – applies even if no permit is pulled) 100% of Building permit fee Manufactured Home Installation $275.00 plus State Surcharge and requires a regular building permit if also doing basement, foundation, garage or entryway, fees are based on sq. ft. State Table $275.00 City Administrator may require an erosion control escrow for projects disturbing soils.$1,000.00 Refunds: 80% of building permit fees on projects not yet started (within 90 days of permit issuance by municipality). No refund on plan review fees, state surcharge or maintenance permits 37 Fee Escrow Notes Valuation based on ICC 2012 Building Valuation tables Total Valuation Fee $1.00 to $500 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,001.00 and up State Surcharge as required by State Demolition Demolition: Principal structure $100.00 Demolition: Accessory structure/Septic system (Per unit fee)$50.00 Retaining walls Based on Value Table May require City Council approval (Variance or CUP) City Engineer may require an erosion control escrow for projects disturbing soils. Not to Exceed $1,000.00 Plumbing 1.25% of project value, based on valuation table n/a Backflow registration $10.00 Plumbing minimum $26.25 $6,254.92 for the first $1,000,000.00 plus $4.20 for each additional $1,000.00, or fraction thereof $715.92 for the first $50,000.00 plus $7.88 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $1109.92 for the first $100,000.00 plus $6.30 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $3,629.92 for the first $500,000.00 plus $5.25 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $26.25 for the first $500.00 plus $3.41 for each additional $100.00, or fraction thereof, to and including $2,000.00 $77.40 for the first $2,000.00 plus $15.49 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $433.67 for the first $25,000.00 plus $11.29 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $26.25 38 Fee Escrow Notes Mechanical (All Types) 1.25% of project value, based on valuation table n/a Mechanical Minimum $26.25 Tent/ Canopy $50.00 Municipal Connection permit n/a Sewer $50.00 See Utility Section SAC (Sewer Availability Charge) (MCES)$2,485.00 Water $50.00 See Utility Section Septic Tank or Repair Permit $350.00 New or replacement Type I or Type III, Residential $750.00 New or replacement Advanced Septic System Residential $750.00 Plus additional actual costs upto 600.00 All Commercial $750.00 Plus additional actual costs upto 600.00 Subdivision site evaluation review $60.00 Per lot Inspection surcharge for RS zones (Big Island and Deering island) $30.00 plus cost of boat rental if transportation not provided. Reinspection fee $30.00 plus $60/ hour after 1st hour Site inspection without permit Actual costs Quarterly Septic Fee 11.25 Septic Late Fee 3%/Qtr Miscellaneous Projects Retaining walls requiring building permit Based on Value Table May require City Council approval (Variance or IUP) Sign structure Based on Value Table Entrance monuments Based on Value Table Fences Based on Value Table Only required for fences above 7 feet. Tent/ Canopy $50.00 Temporary Certificate of Occupancy Escrow 3% of project value, not to exceed $10,000 39 Fee Escrow Notes Contractural Inspection Service Plan Review Charge Per 2012 Building Permit Fee Based on Valuation FIRE Fire Protection inspection Actual Cost Per 2012 Building Permit Fee Based on Valuation Fire Plan review fee 65% of permit fee Burning permits No Charge Reinspection $50.00 PARK DEDICATION 0.1 acres of land per residential dwelling unit Sec. 82-227 0.1 acres for every acre of commercial or industrial zoned land, or 0.1 per every 14 expected employees, whichever is greater Cash contribution maximum Residential density of 3 units per acre or less: maximum 4 percent of the predeveloped value Residential density of 3.1- 8 units per acre: maximum 8 percent of the predeveloped value Residential density of 8.1 - 15 units per acre: maximum 12 percent of the predeveloped value Residential density of 15.1 units per acre or more: maximum 20 percent of the predeveloped value STORMWATER AND DRAINAGE TRUNK FEES Stormwater and Drainage Trunk fees as established by Subdivision IV, Section 14-283 of the City Code. Where the anticipated park needs are greater than the number of acres to be developed, the city establishes a maximum park dedication maximum: Storm water trunk fees apply to new development and redevelopment of existing properties and provide funding for the storm water infrastructure necessary to serve the City. The trunk fee is based on the land use and acreage of the property being developed. An equivalency factor multiplier is assigned to each land use type, with a 2-acre residential lot considered as the standard in the City with an equivalency factor of 1.0. The table below lists the storm water trunk fees per acre for the various zoning districts and land uses in the City. Land Dedication Minimum Area - Developers shall be required to dedicate to the City for parks, playgrounds, trails, open spaces and other public purposes an amount of land proportional to the amount of land being developed and to the number of residential units or commercial industrial employment, as set forth in Section 82-226: All fire suppression and alarm permits are based on value, and include a plan review fee and are subject to the state surcharge. Cash contribution is equal to the amount of land required In those instances where a cash contribution is to be made by the developer, in lieu of a conveyance or dedication of land, the cash contribution to be contributed shall be equivalent to the fair market value of the land to be dedicated. 40 Fee Escrow Notes NEW DEVELOPMENT LAND USE Per new lot, or new structure on previously vacant lot Per buildable acre $16,150.00 $8,060.00 $5,250.00 $3,025.00 $7,275.00 $8,490.00 $9,690.00 - acreage of stormwater ponding or similar improvements that provide additional treatment benefits beyond what is required to treat the stormwater runoff from the development site. - acreage of conservation easements resulting from Conservation Design process Commercial or Industrial Multi-family and High-Density Single Family Developments. Trunk fee shall be charged on a per-acre basis, except that the following acreages will not be subject - all wetland acreage up to the delineation line Single Family Residential 1/2 Acre Zone Multi Family Residential 4 Units/Acre or Less Multi Family Residential Greater than 4 Units/Acre Single Family Residential 5 Acre Zone Single Family Residential 2 Acre Zone Single Family Residential 1 Acre Zone 41 Fee DOCK LICENSE $325.00 Per Year Big Island Dock License $6,000.00 Canoe Rack Rental $45.00 Per Slip RENTAL LICENSE License Fee $120.00 2 year term GARBAGE HAULER LICENSE Flat Rate $75.00 Ch. 54, Article III Per Hauler $15.00 Per Truck Transfer Fee $30.00 HOME OCCUPATION LICENSE (Level 2)$100.00 Initial Review Fee Sec. 26-76 $30.00 Annual Review Fee $30.00 KENNEL LICENSES Sec. 62-161 thru 62-185 Commercial Application & Inspection Fee (Annual)$150.00 Residential Application & Inspection Fee (Annual)$50.00 Exhibit B Licenses and Miscellaneous Charges TEMPORARY TRAILERS & BUILDINGS License Fees for new licenses may be prorated; after 75% of the license period has elapsed, the fee is reduced by 50%. 42 Fee BEER, WINE & LIQUOR LICENSES Initial Investigation $500.00 Per License Ch. 34, Article II On-Sale & Off-Sale Intoxicating Liquor Licenses Ch. 34, Article II Ch. 34, Article II In state investigation Out state investigation Actual cost Off-Sale Liquor License $150.00 Sec. 34-66 On-Sale Liquor License $5,000.00 Sec. 34-66 On-Sale Wine License $2,000.00 Sec. 34-77 3.2 % Malt Liquor Off-Sale (Annual)$50.00 Sec. 34-66 3.2 % Malt Liquor On-Sale (Annual)$100.00 Sec. 34-66 Setup (Annual)$100.00 Sec. 34-126; 34-143 Club Liquor License Sec. 34-66 (weekday)$200.00 Sec. 34-66 (Sunday)$200.00 Sec. 34-66 Temporary Set-up Permit (1-4 days)$25.00 Each Sec. 34-42 Temporary On Sale 3.2% Malt Liquor (1-7 days)$25.00 Each Sec. 34-82 Temporary Off-Sale Wine License (wine auction)$25.00 Each Sec. 34-42 Temporary On-Sale Wine License (1-4 days)$25.00 Each Sec. 34-42 Temporary On-Sale Liquor License (1-4 days)$25.00 Each Sec. 34-42 1st Violation $500.00 Sec. 34-41 2nd Violation $1,000.00 & 3-day license suspension 3rd Violation $2,000.00 & 2-week license suspension 4th Violation License revocation On-Sale & Off Sale 3.2% Malt Liquor/Wine Licenses Actual cost up to $10,000 Liquor Violations (3 years immediately prior to date of most current violation) 43 Fee AMUSEMENT DEVICE LICENSES Sec. 38-601 thru 38-603 Per Establishment (Annual)$100.00 + Machine fee Per Machine Fee $25.00 Each PUBLIC DANCE LICENSE Annual License $100.00 Individual License $10.00 Gambling & Raffle Investigation $10.00 Ch. 38, Article II Massage Therapy License $100.00 Ch. 31, Article II Background Investigation $150.00 Annual Renewal $100.00 Solicitor/Transient Merchant/Peddler License $100.00 + Actual costs up to $1,500.00 Ch. 30 Tobacco Licenses $125.00 Ch. 50, Article II 1st Offense $150.00 2nd Offense $400.00 3rd Offense & Over $500.00 Penalty for Use of Tobacco Where Prohibited $100.00 Sec. 51-5 MISCELLANEOUS FEES Convenience Fee - Credit Card Transactions 3.00%+ $0.50 for $100.00 or less Returned Check $30.00 Licensee or Employee Violations within 24 month period GENERAL ADMINISTRATIVE LICENSES/FINES Sec. 38-501 thru 38-506 44 Fee Sewer (Includes one inspection)$150.00 SAC (Sewer Availability Charge) (MCES)$2,485.00 Water (Includes one inspection)$150.00 Horn Quote Basis Additional Connection inspection (Water or Sewer) $100.00 Additional Disconnection inspection (Water or Sewer)$100.00 Residential - City Inspection $250.00 Residential - Private Inspection Review $100.00 Commercial $750.00 Connection to existing City Sewer System: $6,000 per unit Fee 2010 North Farm Road 23,280.00$ 2014 Green Trees 24,780.00$ 2015 Green Trees Extension 23,670.00$ Connection to Sewer System in adjacent city Exhibit C Utility Rates and Fees Connection fees have been determined as a way to provide a fair and equitable recovery of the costs associated with providing water and wastewater utility services to new customers to avoid placing these costs on existing customers. The connection fee includes those portions of existing assets that will benefit new customers together with any anticipated future capital improvements constructed for the purpose of providing utility services to new customers. The connection charge applies to those properties not previously assessed for the associated utility project. Connection to City Sewer in areas still within their assessment window (less than 15 years since project was assessed) shall pay an amount equivalent to the assessment amount plus interest that residences were charged at the time of the project: MUNICIPAL CONNECTION PERMIT SEWER PROJECTS ALL SANITARY SEWER AND MUNICIPAL WATER CONNECTION CHARGES POINT OF SALE SEWER SERVICE INFLOW & INFILTRATION INSPECTION FEES 45 Exhibit C Utility Rates and Fees Fee Connection to Long Lake Sewer System $1,900.00 or per current Long Lake Fee Schedule Connection to Wayzata Sewer System $1,050 or per current Wayzata Fee Schedule Connection to existing City Water Main $4,370 per unit *or 20% over adjacent city's fee schedule, whichever is greater of Connection to Wayzata Water System $2,470 or per current Wayzata Fee Schedule 5/8" (3/4"x7-1/2") meter with horn including sales tax Actual Cost 3/4" (3/4"x9") meter with horn including sales tax Actual Cost 1" meter with horn including sales tax Actual Cost Larger meter Actual Cost CHARGES CREDIT UNIT CHARGE Credit for previously assessed sewer or water units shall be applied against the total number of sewer and water units established for the new use. Current Fee per Adjacent City $1,900.00 or per current Long Lake Fee Schedule WATER CONNECTIONS Fee Connection to Long Lake Water System WATER METER AND HORN SEWER AND WATER UNIT ADJUSTMENT CHARGES Charges shall result from either an intensification of an existing non-residential use or a new non-residential use that replaces a former use on a property located within an area already assessed and served by municipal sewer and water. 46 Exhibit C Utility Rates and Fees Municipal Sewer Rate By Unit: 1st $71.78 per month 2nd By flow ($70.37/month minimum): $7.18/1000 gallon plus$6.27/month/SAC unit Long Lake Service Minimum Charge (10,000 Gallons or Less Water Usage)$71.78 per month Over 10,000 Gallons Water Usage, per 1,000 Gallons $7.18/1000 gallon plus Wayzata Service Metered Service Minimum Charge (10,000 Gallons or Less Water Usage)$71.78 per month Over 10,000 Gallons Water Usage, per 1,000 Gallons $7.18/1000 gallon plus Unmetered Service Per Property $71.78 per month UTILITY SERVICE FEES Some Properties on Mytlewood and Old Long Lake Road are not connected to water. Wayzata bills Orono based on a quarterly usage of 25,000 gallons. Charge is based on the metered rates and 25,000 gallons. Each sewer and each water unit adjustment charge shall be equal to the current Service Availability Charge established by the Metropolitan Council Wastewater Services or its successor and shall be payable to the City of Orono upon application for a building permit. 47 Exhibit C Utility Rates and Fees Residential Billing & Ready to Serve Charge $16.67/month Unconnected Property Charge $16.67/month Water Usage Rate Navarre Area (Area #1) and Hwy 12 (Area #2) Tier 1 (0-3,300 gal) $8.10/1000 gal Tier 2 (3,300 - 8,300 gal)$11.33/1000 gal Tier 3 (>8,300)$17.00/ 1000 gal Chevy Chase Area (Area #3) Tier 1 (0-5,000 gal)$8.10/1000 gal Tier 2 (5,000-8,300 gal)$11.33/1000 gal Tier 3 (>8,300)$17.00/ 1000 gal Long Lake Area (Area #4) Tier 1 (0-2,000 gal)$8.10/1000 gal Tier 2 (2,000-7,000 gal)$11.33/1000 gal Tier 3 (>7,000 gal)$17.00/ 1000 gal Multi-Family Billing & Ready to Serve Charge per SAC Unit $16.67/month Unconnected Property Charge $16.67/month Water Usage Rate Tier 1 (0-8,300 gal)$8.10/1000 gal Tier 2 (8,300-33,300 gal)$11.33/1000 gal Tier 3 (>33,300 gal)$17.00/ 1000 gal MUNICIPAL WATER RATES 48 Exhibit C Utility Rates and Fees Commercial Billing & Ready to Serve Charge per SAC Unit $16.67/month Unconnected Property Charge $16.67/month Water Usage Rate Tier 1 (0-8,300 gal)$8.10/1000 gal Tier 2 (8,300-33,300 gal)$11.33/1000 gal Tier 3 (>33,300 gal)$17.00/ 1000 gal School Billing & Ready to Serve Charge per Meter $50.00/month Unconnected Property Charge $50.00/month Water Usage Rate Tier 1 (0-8,300 gal)$8.10/1000 gal Tier 2 (8,300-33,300 gal)$11.33/1000 gal Tier 3 (>33,300 gal)$17.00/ 1000 gal Federally Mandated Safe Drinking Water $2.43/quarter or $0.81/month Testing Program (Charged per service connection) Monthly Service Charge for Non-Functioning or Inaccessible Water Meter $100.00 Bulk sale to Minnetonka Beach for Lafayette Ridge Area Processing Fee (Per Monthly Billing Cycle)$25.00 Plus Water Usage Rate $8.10/1000 gal Bulk sale - All Others Processing Fee (Per Monthly Billing Cycle)$25.00 Plus Water Usage Rate $17.00/1000 gal i.e. Fill swimming pool or watering sod. Penalty for late payment of sewer/water bills - 1% monthly if not paid by due date (applied to the total unpaid balance). Interest at 8% on unpaid water/sewer bills certified. 49 Exhibit C Utility Rates and Fees Assessment Charge for Unpaid Accounts Certified $30.00 Water Turn-On $50.00 Water Turn-off $50.00 Water System Repair/Replacement if damage caused by property owner: Labor Current Labor Rate Parts - At Cost Actual Cost Conrtacted Services Actual Cost One residential unit: $16.16/month or $48.48/quarter Non-residential unit:Based on “Residential Equivalent Factor” $6.50/month or $19.50/quarter Recycling Cart from Waste Management No Charge $100.00 per month Right of Way Permit $50.00/permit Right of Way Escrow (for other than Public Utility) $1,500 New Street Intersections (See zoning section - Special improvement fees) On-Call Service to Other Cities Base On-Call Fee $70.00/day Call-Out Fee Actual wage and equipment rates The basic intent of storm water regulations is to minimize the impact of development on natural drainage systems. Any development in an area will PUBLIC WORKS SUPPLIES & SERVICES SUMP PUMP SURCHARGE RECYCLING CHARGE STORM WATER UTILITY RATES 50 Fee Applicable Code or MN State Statute (MSS) Number Unsafe Operation $60.00 66-259 Unreasonable Acceleration $60.00 66-258 Exhibition Driving $60.00 66-7 Failure to Obey Traffic Control $60.00 169.06 MSS Expired Registration $60.00 169.79 MSS Unsafe Equipment $60.00 169.47 MSS Loud Exhaust $60.00 169.69 MSS No Driver License in Possession $60.00 171.08 MSS Failure to Change Address on DL $60.00 171.11 MSS Driving to Avoid Traffic Signal $60.00 66-5 Operation $60.00 66-159 Equipment $60.00 66-160 Hours of Operation $60.00 66-159 Dog at Large $60.00 62-104 Animal License Required $60.00 62-131 Feces Clean Up $60.00 22-95 & 22-114 Barking Dog $60.00 62-10 Public Nuisance/General Prohibition $60.00 70-4 Peace and Safety Violation $60.00 70-166 Discharge of Firearm $60.00 70-97 Exhibit D Administrative Offenses TRAFFIC/VEHICLE OFFENSES SNOWMOBILE VIOLATIONS ANIMALS ADMINISTRATIVE OFFENSES (POLICE ADMINISTERED) PUBLIC NUISANCES 51 Exhibit D Administrative Offenses No Permit $60.00 58-186 Negligent Burning $60.00 58-193 No Open Burning $60.00 58-193 Loud Noise Prohibited $60.00 58-120 Hours of Operation $60.00 22-89 Operating a Motor Vehicle within Park $60.00 22-92 No Permit $60.00 22-102 Feces Clean Up $60.00 22-95, 22-102 & 22-114 Violation of General Provisions $60.00 18-4 Sign Impoundment Fee $25.00 78-1473 Curfew $60.00 70-274 Possession of Tobacco $60.00 609.685 Sub 3 MSS 1,000-9,999 lbs overweight .15 cents per lb over 169.824 Sub 1 MSS General $25.00 66-78 Seasonal 0200-0600 on $25.00 66-80 Street Prohibited Handicapped $60.00 66-85 Fire Lane $25.00 46-85 JUVENILE SEASONAL OVERWEIGHT VEHICLES PARKING OPEN BURNING NOISE PARK VIOLATIONS SIGNS VIOLATIONS 52 Exhibit D Administrative Offenses Watering Restrictions $60.00 610.50 Sub 15 MSS Placing Snow on Street $25.00 18-5 SPECIAL EVENT VIOLATIONS 1st Violation $250.00 2nd Violation $500.00 3rd Violation $1,000.00 MISCELLANEOUS 53 Fee GOLF COURSE FEES MONDAY THRU SUNDAY RATES Individual (Regular)$20.00 Juniors (10-18 years old)$12.00 Seniors (62 years or older)$16.00 Second Round $10.00 Children under 10 golf free with an adult Base Resident Individual Season Pass $570.00 $455.00 Junior Season Pass (10 - 18 years old)$320.00 $280.00 Senior Season Pass (62 years or older)$470.00 $350.00 Family* Season Pass $700.00 $550.00 GOLF CART RENTAL RATES Motorized Cart Rental/Per Person for 9 holes $11.00 Motorized Cart Rental/Per Person for 18 holes $15.00 Pull Carts/Per Round $5.00 Golf Clubs/Per Round $5.00 CONCESSION RATES As Posted Exhibit E Park Fees * Family meaning: Immediate family living in the same household. Children must be 18 years old or younger. SEASON PASS RATES (Unlimited Non-League Play) Parks and Facilities Director shall have the authority to deviate from these prices for the purpose of promoting specials and for special events. 54 Exhibit E Park Fees Resident $40.00 Non-Resident $55.00 Admin Fine - No Permit See Admin Fines Passes will go on sale for the following year on Nov 1st. Passes to be prorated at 50% on August 1st. SUMMIT BEACH CANOE RACK RENTAL See Licenses and Miscellaneous Charges FIELD/FACILITY RESERVATIONS PARK FACILITY USE PERMIT Resident (Individual, business or group)$15.00 Non-Resident (Individual, business or group)$25.00 Golf Course Club House $40.00 / Hour LURTON PARK PASSES The cost to cover replacement passes will be $5.00 The administrative fine will be enforced on vehicles that do not display a current parking pass. The fee will be waived with proof of a current parking pass. Payment of the fine will qualify as payment to obtain a permit. 55 Fee Sec. 62-104 1st Offense $60.00 2nd Offense $80.00 3rd Offense $100.00 After Hours, Weekend & Holiday Release Charge $75.00 Ch. 62, Article I 1st Offense $55.00 2nd Offense $65.00 3rd Offense $75.00 Actual Cost $200.00 + $60.00 each additional day; actual costs up to $1,500 Sec. 38-801 thru 38-803 Sec. 70-99 Sale and/or Storage of Consumer Fireworks $100.00 Ch. 70, Article III Pest Control (limited use)$25.00 $25 If Participate in Annual (Club Only)$25.00 Management Progr $20.00 Sec. 70-71 FIREARMS DISCHARGE PERMIT LIMITED TRAPPING PERMIT Exhibit F Police Administration DOGS AT LARGE - RELEASE FEE CARE OF IMPOUNDED ANIMAL LARGE ASSEMBLY LICENSE (over 300 people) FIREWORKS PERMIT ANIMALS AT LARGE (Other than dogs) - RELEASE FEE 56 Exhibit F Police Administration $100.00 Ch. 66, Article VI Special Events involving fireworks $250.00 Ch. 42, Article III 1st false alarm/per calendar year No Charge 2nd false alarm/per calendar year $100.00 3rd false alarm/per calendar year $200.00 4th false alarm/per calendar year $300.00 5th and over false alarm/per calendar year $400.00 Ch. 42, Article III 1st false alarm/calendar year No Charge 2nd false alarm/calendar year $100.00 3rd false alarm/calendar year $250.00 4th false alarm/calendar year $350.00 5th & over false alarm/calendar year $500.00 Each Call $50.00 Per Application Officer 119 Rate $145.00 Per Hour Lord Fletchers $125.00 Police Reserve Officers $30.00 Per Hour $0.25 Per Page Up to 100 copies SPECIAL EVENTS PERMIT POLICE SPECIAL SERVICES (3 Hours Minimum) FINGERPRINTING SERVICE FALSE FIRE ALARM USER FEES FALSE POLICE ALARM USER FEES COPY SERVICE - Police Records 57 Exhibit F Police Administration More than 100 pages (actual costs) $.25/ single sided page plus actual cost for search, retrieve, copy, transmit/device. 58 Exhibit F Police Administration PHOTOS $10.00 On CD VIDEO Booking Room Video $20.00 Squad Videos $20.00 Body Worn Cameras $50.00 AUDIO BTA Audio $10.00 Paper signs (no lath included)$2.00 each Laminated $5.00 each STATEMENTS $10.00 $50.00 For CD & (transcribed copy or CD when available; subject to Data Privacy Act - will be charged an actual hourly fee) Per Gun (Police Policy 3056)FIREARM STORAGE FEES SIGNS: "NO PARKING ORDER OF POLICE" 59 Fee Municipal Code Book - Portions On-Line Free Ch 78 only (Zoning Code) w/revisions .25 per page Ch 82 only (Subdiv. Code) w/revisions .25 per page Other Individual Chapters .25 per page Building & Planning Publications Listing Information $10.00 Assessment Search - Written (Verbal searches not given) Fax Charge Reprint of Oversized Documents that have been microfilmed Professional Time Clerical Time Building/Legal/Engineering Consultants Mileage/Copies/Postage/Etc. Returned Check Charge $30.00 Ex G Documents and Services Cost of copying service, Messenger service ZONING DEPARTMENT DOCUMENTS As Posted - Prices subject to Change GENERAL ADMINISTRATIVE DOCUMENTS $20.00 Per Parcel No charge up to 6 pages; $.25 Each Additional page $ 40.00 Per Hour Actual Billed Cost Actual Cost Surcharge for Staff Expense in Excess of Regular Fees $ 60.00 Per Hour 60 Fee MS 13.03 Subd 3 Photo Copies (1-100 pages)$.25/ single sided page Photo Copies (101 + pages or data stored electronically) $.25/ single sided page plus actual cost for search, retrieve, copy, transmit/device. Public Data - Stored Electronically $0.00 to review at City Hall; MS 13 $0.25 per single sided copy; $30/hour actual cost for search, retrieve, copy, transmit. Electronic Storage Device USB/CD/DVD - 8.5 GB $30/hour actual cost for search, retrieve, copy, transmit. DATA REQUESTS 61 ORDINANCE NO. 305, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE ADOPTING THE AMENDED 2024 FEE SCHEDULE AND REPEALING ORDINANCE NO. 288, THIRD SERIES THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Ordinances Repealed. Ordinance No. 288, Third Series, entitled 2024 Fee Schedule is hereby repealed. SECTION 2. The City Council of Orono hereby ordains the fees attached as Exhibits A-G effective during the calendar year 2024 in accordance with city code 1-2-171(a-b). SECTION 3. EFFECTIVE DATE: This ordinance establishing the 2024 Fee Schedule shall be published as a Summary Ordinance and shall be retro-effective to January 1, 2024 upon publication. ADOPTED this 13th day of May, 2024 on a vote of ayes and nays by the City Council of Orono, Minnesota. ATTEST: Christine Lusian, City Clerk Dennis Walsh, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 2024. 1 62 SUMMARY PUBLICATION ORDINANCE NO. 305 CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE UPDATING FEE SCHEDULE The City Council of the City of Orono, Minnesota approved updates to city code of ordinances Title I Administration Chapter 2 on December 11, 2023. These are administrative error corrections to the fee schedule. The complete text of this ordinance is available at city hall or www.oronomn.gov. CITY OF ORONO /s/Dennis Walsh, Mayor Attest: /s/Christine Lusian, City Clerk 1 63 Date: May 13, 2024 Item: 6 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: Workplace Culture Assessment Service Contract 1.Purpose: The purpose of this council action is to enter into a professional service contract to to assess and review workplace culture to determine what is currently working well within the organization and what needs improvements. 2.Background: Over the last few years, with COVID-19, a variety of external events and turnover of staff, there has been a significant shift in the workplace culture. Orono staff have experienced stresses inside and outside of the workplace, along with the growth of social media platforms disseminating information. A culture assessment is a process that will offer staff an opportunity to share their comments and feedback about the current and desired culture and work environment of the City. The City recognizes that each departments needs may be different; this process will assist in development the baseline for improved workplace culture and setting future goals as an organization. The assessment is an investment in the City's employees and a step forward to building a better workplace. The goal of the assessment is to learn and develop a cultural agility, to listen, learn, and engage and for the City to be accountable in transforming the culture to something that is inclusive, thriving and culturally agile. Having a positive workplace culture is a win for the employees and the City, creates appreciative employees and helps to retain a great workforce. Staff reached out to insurance broker, ancillary broker, EAP vendor and LMC for recommendation on workplace culture assessment recommendations. Two quotes were received from Gallagher and Sandcreek, AllOne Health. Each quote were unique and had different scopes. Staff is recommending going with Sandcreek, AllOne Health based on pricing. The consultant working with Sandcreek, AllOne Health, has done services for other cities, such as Oakdale, Willmar, Shakopee, Corcoran and Minnetonka. 3.Cost: The cost of phase one of the culture assessment is approximately $8,325, to be funded by the General Fund. 4.Process: Process is shown in the attached quotes. 5.Staff Recommendation: I recommend approval to enter into a professional service agreement with SandCreek, AllOne Health, for Workplace Culture Assessment. AGENDA ITEM COUNCIL ACTION REQUESTED 64 Motion to approve the professional service agreement with SandCreek, AllOne Health, for Workplace Culture Assessment. Exhibits Exhibit A. Sandcreek Quote Exhibit B. Gallagher Quote 65 A Phased Approach to a Workplace Culture Assessment Phase 1: A climate assessment involves conducting assessment interviews with the identified participants (e.g., organization, department, or workgroup). The feedback themes and recommendations (phase 2) are outlined in a summary document. After the information is presented to the stakeholders, the consult- ant can assist, as requested, in developing an action plan for addressing the identified themes. Specific work steps in the assessment process include the following: • Conduct individual interviews with the identified personnel (staff and management personnel) • Compile and assess interview feedback and outline common themes and primary issues • Develop a summary of themes based on feedback and interview results • Work with identified stakeholders (e.g. Administrator, Department Head or Director, Supervisor, and/or Human Resources Director) to develop an action plan • Share the themes with management personnel and discuss tentative next steps • In a separate session, share the assessment themes and discuss the next steps with the staff partici- pants Estimated Fees for Phase 1: 13 Individual interviews (approximately 60 minutes) = $3,295.00 *It should be noted that some interviews may NOT take the whole time, which will impact the fee for direct service 4 Staff Group Interview Sessions (1-1.5 hours) = $1,500.00 Review session with identified management or stakeholders (1-2 hours) = $590.00 Review session with management interview participants (1-2 hours) = $590.00 Review session with staff groups (estimate for four groups at 1 hour per session) = $1,000.00 Documentation Services Notes compilation and document preparation (8-12 hours) = $ 1,200.00 Travel Travel time RT to Orono, MN (2 hours) = $150.00 ($75.00 per hour) * Dependent on the number of trips to Orono, MN Phase 2: Additional Services (optional) Fees are to be determined based on an identified action plan (per recommendations) • Staff or team development/training • Facilitated dispute resolution session(s) • Leadership coaching and consultation • Employee professional development session(s) • Work sessions with management personnel • Customized training(s) • Post Investigation Support • Performance management development and implementation • Changement management and implementation • Referral for additional services (as needed) (e.g., employee assistance program, specific training and development needs, etc.) Continue to work with management personnel/stakeholders to: * Identify future needs and or strategic intent * Define ongoing objectives 66 * Provide documentation of consultation results Sand Creek Fees for OAP Consultation Services: Direct services are billed at $295.00 per hour. The project will be billed at the rate of $250.00 (to honor Dr. Herreid's initial proposal) Training material, document preparation & planning services are billed at $100.00 per hour. Travel time outside the Twin Cities Metro is billed at $75.00 per hour. Susan J. Herreid Ph.D., CEAP: Dr. Herreid has established a successful Organization Development Consultant (ODC) record for 24 years. She started her consulting practice in 2002 and worked with Sand Creek in several roles, in- cluding as an EAP Counselor and Clinical Director. For 20 years, she has provided organization devel- opment services as Sand Creek's primary Organization Assistance Program (OAP) consultant. The OAP is a division of Sand Creek's Employee Assistance Program (EAP). Dr. Herreid has worked with leaders, employees, and workgroups in public and private sector organizations. She assisted in developing SC's national and international expansion by helping to structure, develop, and implement processes and procedures and creating national and international provider networks. Dr. Herreid is a trained executive coach certified as an Employee Assistance Professional (CEAP). She is also a critical incident (CISM) facilitator providing support with critical incident debriefing, com- passion fatigue, and vicarious trauma. She is experienced in employee dispute resolution and work- place mediation. For more information, please contact: Susan J. Herreid Ph.D., CEAP 651.747.6030 susanh@haci.net https://allonehealth.com/sand-creek-eap/ 67 1 © 2024 Arthur J. Gallagher & Co. Recommendations for the City of Orono Minnesota Based on the information shared, suggested recommendations for action are listed below as well as typical pricing for these sorts of projects. Final pricing and full recommendation will be developed after additional discussion. 1. Policy Review and Updates A review of current policies surrounding employee conduct and harassment. After a review, suggested changes and policy additions will be recommended to set a foundation for professional conduct. Typical policies include: Code of Conduct Employee Expectations Harassment and Reporting Options Bullying and Reporting Options Retaliation Pricing: $2500-$5000 based on additional policy creation needed. 2. Respect in the Workplace Training 2-hour workshop for all employees Respect in the Workplace training is designed to reinforce expectations for all employees regarding professional behavior and a culture where mutual respect is the norm. As the workforce continues to change, these sessions will provide new strategies to create effective working relationships, as well as comply with the organizations harassment policies and code of conduct. Given the context of what has been provided, we recommend these mandatory sessions be held on-site for all employees. As needed, a virtual session can be scheduled for any employee or leader who is not able to attend the in-person session. Gallagher HR Consulting will work with you to create a customized program that includes scenarios and examples relevant to your workplace and provide participants for strategies for speaking up and other ways that can create a respectful workplace. Key outcomes include: Overview of the changing workplace and blind spots that exist within all of us Review and discussion of respect and relevant organizational policies Overview of legal basics regarding harassment/discrimination issues Types of harassment and discrimination that exist Retaliation concerns Discussion of scenarios provided to analyze what is and isnt harassment Steps to help promote a respectful workplace, free from harassment We recommend a separate session for People Leaders that will include the above topics as well as the following outcomes: 68 2 © 2024 Arthur J. Gallagher & Co. The importance of role modeling by leaders to set the tone for others Actions to take when you observe inappropriate or gray area behaviors Steps to take when a concern is shared Follow-up conversations and activities to reinforce the training provided to employees Pricing: Anticipate 3 employee workshops and 1 people leader workshop $4000 per workshop plus travel expenses. $16,000 plus expenses. 3. Individual Coaching for Identified Leader(s) Based on the information provided, the City should consider a coaching engagement for leaders who have acted outside the expectation of the City and may be tempted to undermine future efforts by passive resistance. Our experience is that trying harder rarely creates behavior change. Instead, a confidential coaching process will seek to understand the perspective and dig into resistance to new behavioral patterns. Exercises between coaching sessions will require reflection and practice of new behaviors to create new habits. Recommend 4-6 month coaching engagement, with calls 2 times per month. Assignments between coaching calls and kick-off and mid-point check-in with senior leadership. Pricing: $2000 per month per leader 4. Leading with Confidence -Management Essentials Training Series for People Leaders Building on the work of the Respect in the Workplace Training, this series of workshops will provide a solid foundation for leaders and managers. Based on our experience, we recommend the six topics listed below. All workshops will be active in nature including small group and large group exercises, pre-class and post-class readings and assignments, and reflection exercises to emphasize key learning objectives. Topics will build on each other and examples will reflect the real world of your leaders. These sessions can be provided in person or virtually and scheduled in a cadence that meets the needs and schedules of participants. We recommend a cohort of 15 leaders for maximum effectiveness. 69 3 © 2024 Arthur J. Gallagher & Co. Recommended Topics Pricing:$4000 per workshop. Travel time and travel expenses will be charged for on-site workshops. These recommendations and prices are based on information relayed and can be modified to meet the budget and desired outcomes of the City of Orono. 5. Employee Focus Groups Sentiment Gathering We would begin our employee preference work by meeting with The City of Oronos Leadership team to understand the makeup of the various employee groups, hear about the culture, and ultimately plan the strategy for gathering employee sentiment. The planning meeting will allow us to confirm the project objectives and define the project deliverable to ensure that our work serves its intended purpose and provides you with actionable information. The strategy of focus group facilitation for The City of Orono will be determined during our initial planning conversations. For the purposes of this proposal/estimate Gallagher has estimated that we will conduct up to seven (7) focus groups of five to seven (8-10) employees each. Each focus group session will be scheduled for sixty (60) minutes. The groups will be facilitated by Gallagher, and based upon the planning meeting discussed above, an additional note taker may be a part 70 4 © 2024 Arthur J. Gallagher & Co. of each session. We will focus on Career, Culture, and Environment. Prior to attending a focus group, employees may be required to complete a brief homework assignment or participate in a survey based upon the items agreed to in the planning meeting discussed above. The meeting will establish ground rules of forward thinking, positive contributions, and open trust of shared ideas. Gallagher will review the employee sentiment from the facilitated focus groups and/or surveys to look for prevailing themes and areas of concern. They will then collectively present a comprehensive analysis and recommendations for action and improvement to The City of Orono as well as a recommended communication to employees on the findings. ASSUMPTIONS Workplace Culture Focus group sessions will be 1 hour in duration and typically will consist of somewhere between 8 10 individuals per session, in the groupings determined in conversations with The City of Orono. The City of Orono will be responsible for all communication to and with employees to gain participation in focus groups and coordinate scheduling and logistics for all focus group sessions. Pricing: $16,000. Travel time and travel expenses will be charged for on-site workshops. 71 5 © 2024 Arthur J. Gallagher & Co. Laura Ford serves as Senior Consultant with Gallaghers Human Resources and Compensation Consulting practice. Bringing more than 25 years as both a human resources internal leader and as a consultant, her expertise includes a wide range of human resources and organizational development solutions. In addition to deep experience in employee relations, leadership development and compliance, she is a seasoned facilitator, certified leadership coach, and trainer adept at developing leaders and managers across a variety of industries. Ms. Ford brings experience within a wide variety of industries including higher education, non-profit, manufacturing, and professional services industries. She enjoys the challenge of customizing best practices and solutions to meet the individual culture and needs of client organizations. During her career, Ms. Ford has worked with a variety of clients from entrepreneurial startups to Fortune 100 companies. Having earned a B.A. in English and Political Science from Augustana College, Ms. Ford completed extensive coursework in instructional design and organizational leadership at both the University of Iowa and at Drake University. She is a member of the Society of Human Resources (SHRM), where she served on the Consultants Forum Board of Directors as well as on the Training and Development Committee. Ms. Ford is certified as a Senior Professional in Human Resources (SPHR), and is a former instructor for PHR and SPHR certification programs. She is a certified leadership coach (ACC) from the International Coaching Federation and received her Certified Professional Coach designation (CPC) from the Institute of Professional Excellence in Coaching. She frequently speaks at association meetings and conferences across the country, including ten times at the SHRM National Conference. Laura Ford, SPHR ACC Senior Consultant 2850 Golf Road. Rolling Meadows, IL 60008 309-764-8505 Laura_Ford@ajg.com ajg.com 72 Date: May 13, 2024 Item: 7 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: HR Onboarding Software 1.Purpose: The purpose of this agenda item is to obtain council approval of the contract with NeoGov for an HR Onboarding software. 2.Background: The City of Orono currently onboards employees through a manual and paper process. Once a employee is hired, staff e-mails and prints out onboarding documents, manually tracking which items are completed and then following up on the process if items are missed. IT needs to then be notified to start the process of setting up the employee on the City's system. Additionally, once onboarding is completed, benefit information needs to be sent out. There is currently not a way to track which part of the process the new employee is at and what items still needs to be completed. Staff had reached out to different resources to obtain different vendors that provided onboarding and learning management systems. Majority of the resources had referenced NeoGov as an HR software. Additionally, Orono police department is already contracted with PowerDMS, which recently merged with NeoGov, for scheduling, FTO training tracking and policy module. Staff were given demonstration by NeoGov on the onboarding and learning management systems. Quotes for a bundle package of the two modules and the standalone onboarding module were received. Currently, staff is recommending moving forward with only the onboarding module. With NeoGov onboarding software, the onboarding process will be streamlined, automating workflows. Employees will be able to fill out paperwork, learn about the City, benefits and expectations all before their first day on the job. The City will be able to go paperless with new hire paperwork and reduce errors by going digital. Overall, this will decrease the time it takes for onboarding a new employee, assist with tracking of onboarding, new hire set-up and new hire training. The module also offers an offboarding tracking and exit interview process. Additionally, with the subscription to NeoGov, a dashboard is included where employer resources can be centralized into essentially an intranet for new and existing employees. Other municipalities that utilizes NeoGov for HR functions includes Wayzata, Minneapolis, Shorewood, Fridley, Hennepin County, and League of MN Cities. 3.Cost: The cost for a three-year contract is $15,099.60, which will begin once the set-up is initiated. The price for each year is as follows: year 1 - $6,652.20, which includes the set-up cost; year 2 - $3,898.80; year 3 - $4,548.60. The software will be funded from the IT fund. 4.Staff Recommendation: Staff recommends approval of the contract with NeoGov for the Onboarding module. AGENDA ITEM 73 COUNCIL ACTION REQUESTED A motion to approve the contract with NeoGov for the Onboarding module. Exhibits A. NeoGov Onboarding Module 74 Exhibit A Order Form NEOGOV Customer: Governmentjobs.com, Inc. (dba "NEOGOV") 2120 Park Pl, Suite 100 El Segundo, CA 90245 United States billing@neogov.com Sales Rep: Tyler Southard Orono, City of (MN) Long Lake, MN USA Quote Valid From: 4/3/2024 Quote Number: Q-15926 Quote Valid To: 5/31/2024 PaymentTerms: Annual,Net 30 Subscription Term in Months: 36 Employee Count: 90 Order Summary Year 1 Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 6/15/2024 6/14/2025 $3,682.20 Onboard Setup ONE-TIME $2,970.00 Year 1 TOTAL:$6,652.20 Year 2 Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 6/15/2025 6/14/2026 $3,898.80 Year 2 TOTAL:$3,898.80 75 Year 3 Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 6/15/2026 6/14/2027 $4,548.60 Year 3 TOTAL:$4,548.60 ORDER TOTAL (USD) : $15,099.60 76 A. Terms and Conditions 1.Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior to execution of this Ordering Form available at https://www.neogov.com/service-specifications. Unless otherwise stated, all capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services Agreement. 2.Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed by its authorized representative (the “Effective Date”). Unless otherwise stated in this Ordering Document, all SaaS Subscriptions shall commence on the Effective Date. This Ordering Document may not be modified or amended except through a written instrument signed by the parties. 3.Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and the sums paid nonrefundable, except as provided in the Agreement. 4.Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement, applicable Schedules, and Service Specifications. B. Special Conditions (if any). "Orono, City of (MN)" Signature: Customer_DS1 Print Name: CustomerName_DS1 Date: CustomerDate_DS1 77 Date: May 13, 2024 Item: 8 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: IT Position Descriptions and Recruiting 1.Purpose: The purpose of this action is to seek council approval to establish a new Information Technology (IT) Manager position, revise the Information Technology (IT) Technician position and gain approval of the job descriptions and authorize recruitment for the positions. 2.Background: Technology is constantly evolving; the City needs to be able to evolve with and keep operations running continuously and without interruption. The City moved from contracted IT service in 2007 to a part-time IT technician. In 2013, the City hired its first full-time IT technician and currently has been able to retain staff and build upon his knowledge and expertise. Staff have grown from 44 full-time equivalent (FTE) employees in 2010 to 66 FTE in 2022, which includes the absorption of Mound's police force in 2013. Additionally, the City added police service to Spring Park and Minnetonka Beach, public work service to Spring Park, the brush site, Lurton dog park, and the new Public Works building all within the last decade. Locations that the current IT staff travels to occasionally to maintain City operated technology includes: Orono City Hall/Police Station, temporary north Fire station, Public Works building, Hennepin County water patrol station, Mound City Hall, Grandview Middle School, Mound Westonka High School, Lurton Dog Park, Orono Brush site and the South Water Plant building. With the increase in staffing, services and City regulated locations, comes the increase in vehicles, equipment and maintenance needed to operate IT. Furthermore, technology have rapidly advanced over the years. Software licensing and online subscriptions has increased to be aimed more towards digitalizing work and accessibility, going paperless and improving and streamlining processes. Additionally, with more recent events the last few years, the prevalence of body cameras, security cameras at public facilities, like the dog park, and the need for IT security management have increased. The City needs an additional IT personnel to free up time for the current IT personnel to work on projects and bigger picture IT needs, such as upgrading current servers to the cloud, asset management project and more streamlined processes. The current staff has the experience with the City and its needs, however, no downtime to focus on them. Staff is proposing to split out the current IT technician’s position as shown in the two job descriptions attached to this council item. The current IT Technician position was budgeted for full-time at grade 10. To create and revise the manager and technician position, the estimated impact will be roughly $50,000 to the 2024 financials, to be funded by the IT fund. The 2025 budget will include these positions in the IT service line items per department with respect to responsibilities and equipment. AGENDA ITEM 78 Job descriptions have been presented to the HR Committee. 3.Recruitment: The selection process for the positions will involve advertising the position, application screening, an interview panel, and reference checks. Upon completion of the process, a candidate will be presented to the council for consideration for appointment. The IT Manager position will first be posted internally, then externally if there are no internal candidate. Dependent upon hire of the IT Manager, the IT technician position will follow suit. 4.Recommended Compensation: Position descriptions are attached. The position descriptions were scored using the Hay Method and placed into the City’s compensation table. The compensation below is based on the 2024 compensation. Position Score Grade Compensation Range IT Technician 169 8 $60,905.10 - $75,379.20 IT Manager 353 12 $82,988.24 - $102,710.40 COUNCIL ACTION REQUESTED Motion to approve the IT Manager and IT Technician job descriptions and grades and authorize staff to initiate the recruitment process. Exhibits A. IT Technician Job Description - Clean Version B. IT Technician Job Description - Red Lined Version C. IT Manager Job Description 79 The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: IT Technician Document Date: May 13, 2024 Department: Finance Accountable to: IT Manager FLSA Status: Non-Exempt Union Status: Office and Professional Employees International Union, Local No. 12, AFL-CIO Nature of Work This position is responsible for the coordination, installation, and maintenance of the City’s technology-related hardware, software, and networking systems, including minor phone system changes and security systems. Supervision Received and Exercised This position reports to the IT Manager and does not supervise other positions. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Provide first line response for users requiring assistance with information technology issues and problems. • Install, configure and maintain communication and network infrastructure including: server, WANs, LANs, internet connection, PC’s, iPads, cell phones, MDC’s, ticket printers, other related hardware, network printers, phone system and software applications. • Troubleshoot end user connectivity errors, remote access issues, hardware application, internet, and other network errors. • Installs and maintains security systems including, doors, cameras, parking lot lighting and other electronic security systems. • Installs and maintains audio visual systems in the Council Chambers and EOC including ensuring equipment is in working order prior to meetings. 80 The City of Orono is an Equal Opportunity Employer • Installs and maintains remotes systems including golf course, water plant, fuel system, SCADA, Mound substation and other locations using city owned equipment. o Runs monthly fuel system reports. • Provide/Coordinate end user training. • Setup user accounts on domain including email, contacts, rights/permissions and remote access as needed. • Uninstall and data wipe technology no longer in service. • Support law enforcement IT systems including: squad computers and cameras, weapon and body cam video systems. • Redact public safety videos. • Maintain Police property room hardware/software, remote connections, IP phone system, and computer hardware/software inventory. Required Knowledge, Skills and Abilities Knowledge: • Computers and Electronics — Knowledge of electronic equipment, and computer hardware and software, including applications, programming, networks and security and file rights. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skills: • Reading Comprehension — Understand written sentences and paragraphs in work related documents. • Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Able to prioritize problems by level of need. • Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. • Monitoring — Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action. Abilities: • Written Comprehension — Able to read and understand information and ideas presented in writing. • Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. 81 The City of Orono is an Equal Opportunity Employer • Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. • Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements • Technical degree or certification in computer science, data processing, microcomputers, or related field required. • Two (2) years of experience in a technical computer support position, including troubleshooting hardware and software problems in a Windows Server environment. • Must have a valid driver license. Desirable Qualifications • Knowledge of a Windows Server network environment. • Experience with client software applications like: Office, Adobe, Laserfiche, Cartegraph and other applications. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. 82 The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: IT Technician Document Date: May 24, 2021May 13, 2024 Department: Finance Accountable to: Finance Director IT Manager FLSA Status: Non-Exempt Union Status: Office and Professional Employees International Union, Local No. 12, AFL-CIO Nature of Work This position is responsible for the coordination, installation, and maintenance of the City’s technology-related hardware, software, and networking systems, including minor phone system changes and security systems. Supervision Received and Exercised This position reports to the Finance DirectorIT Manager and does not supervise other positions. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Provide first line response for users requiring assistance with information technology issues and problems. • Install, configure and maintain communication and network infrastructure including: server, WANs, LANs, internet connection, PC’s, iPads, cell phones, MDC’s, ticket printers, other related hardware, network printers, phone system and software applications.network equipment including: PC’s, Ipads, cell phones, MDC’s, ticket printers, other related hardware, network printers, phone system and software applications. • Work with network consultants in the maintenance and design of network infrastructure, cloud services and remote access. • Troubleshoot end user connectivity errors, remote access issues, hardware application, internet, and other network errors. 83 The City of Orono is an Equal Opportunity Employer • Support Installs and maintains security systems including, doors, cameras, parking lot lighting and other electronic security systems. • Support Installs and maintains audio visual systems in the Council Chambers and EOC including ensuring equipment is in working order prior to meetings. • Support Installs and maintains remotes systems including golf course, water plant, fuel system, SCADA, Mound substation and other locations using city owned equipment. o Runs monthly fuel system reports. • Provide/Coordinate end user training. • Research, recommend, and order hardware and software. • Setup user accounts on domain including email, contacts, rights/permissions and remote access as needed. • Uninstall and data wipe technology no longer in service. • Ensure data/network security through compliance with LOGIS security policy, performance of periodic security scans, software patching and deployment for servers and clients, website filtering, email scanning and data backup. • Support law enforcement video IT systems including: squad computers and cameras, weapon and body cam video systems. • Redact public safety videos. • Maintain Police property room hardware/software, remote connections, IP phone system, and computer hardware/software inventory. Required Knowledge, Skills and Abilities Knowledge: • Computers and Electronics — Knowledge of electronic equipment, and computer hardware and software, including applications, programming, networks and security and file rights. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skills: • Reading Comprehension — Understand written sentences and paragraphs in work related documents. • Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Able to prioritize problems by level of need. • Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. • Monitoring — Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action. 84 The City of Orono is an Equal Opportunity Employer Abilities: • Written Comprehension — Able to read and understand information and ideas presented in writing. • Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. • Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. • Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements • Technical degree or certification in computer science, data processing, microcomputers, or related field required. • Two (2) years of experience in a technical computer support position, including troubleshooting hardware and software problems in a Windows Server environment. • Must have a valid driver license. Desirable Qualifications • Knowledge of a Windows Server network environment. • Experience with client software applications like: Office, Adobe, Laserfiche, Cartegraph and other applications. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. 85 The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: IT Manager Document Date: May 13, 2024 Department: Finance Accountable to: Finance Director FLSA Status: Exempt Union Status: Office and Professional Employees International Union, Local No. 12, AFL-CIO Nature of Work This position is responsible for overseeing all IT operations for the City. This position manages, designs, implements and supports critical systems, including project management (planning and leading IT projects), operations, desktop support, telecommunications and computing infrastructure to ensure all systems operate smoothly and efficiently. Supervision Received and Exercised This position reports to the Finance Director and supervises the work of the IT staff and contracted IT services. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Acts as the Lead IT Technician and is the lead contact for IT related issues. • Works with network consultants in the maintenance and design of network infrastructure, cloud services and remote access. • Ensure data/network security through compliance with LOGIS security policy, performance of periodic security scans, software patching and deployment for servers and clients, website filtering, email scanning and data backup. • Perform systems administration and integration for enterprise applications, cloud infrastructure, and SaaS solutions. • Oversees the installation, configuration and maintenance of communication and network infrastructure including: server, WANs, LANs, internet connection, PC’s, iPads, cell 86 The City of Orono is an Equal Opportunity Employer phones, MDC’s, ticket printers, other related hardware, network printers, phone system and software applications. • Oversees security systems including, doors, cameras, parking lot lighting and other electronic security systems. • Oversees audio visual systems in the Council Chambers and EOC including ensuring equipment is in working order prior to meetings. • Oversees remotes systems including golf course, water plant, fuel system, SCADA, Mound substation and other locations using city owned equipment. • Responsible for coordination and development of IT budget; and work with a variety of sources to implement IT goals, policies and procedures within the City. • Solicit quotes and request for proposals for IT procurement and evaluate project feasibility. • Collaborate with department heads on information technology projects and provide innovative solutions to ensure growth and align the technology property of the City’s departments. • Provides technical expertise, leadership and day-to-day assignment of work for the Information Technology division. • Maintain IT inventory and develops and maintains an asset management plan for hardware, including telecommunications and capital. • Analyze and provide recommendations for IT equipment, lifecycle, roadmap, strategic vision, training, and project prioritization. • Resolves high level professional, technical, strategic and service application with advanced troubleshooting and analysis, while applying innovative technology to solve complex problems which have moderate to high financial impacts. Required Knowledge, Skills and Abilities Knowledge: • Computers and Electronics — Knowledge of electronic equipment, and computer hardware and software, including applications, programming, networks and security and file rights. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skills: • Reading Comprehension — Understand written sentences and paragraphs in work related documents. • Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Able to prioritize problems by level of need. 87 The City of Orono is an Equal Opportunity Employer • Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. • Monitoring — Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action. Abilities: • Written Comprehension — Able to read and understand information and ideas presented in writing. • Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. • Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. • Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements • Bachelor’s Degree in computer science, data processing, microcomputers, or related field required and three (3) years of experience in a technical computer support position, including troubleshooting hardware and software problems in a Windows Server environment; or Associate’s Degree in computer science, data processing, microcomputers, or related field required and five (5) years of experience in a technical computer support position, including troubleshooting hardware and software problems in a Windows Server environment. • Knowledge of a Windows Server network environment. • Experience with Microsoft and SQL servers. • Must have a valid driver license. Desirable Qualifications • Experience with client software applications like: Office, Adobe, Laserfiche, Cartegraph and other applications. • Experience with law enforcement applications. • Local government work experience. • Supervisory experience. • Ability to attend training and gain certifications as needed, such as LANDesk, Microsoft Exchange, Microsoft Office suites, CompTIA, VMware, Apple and AWS. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. 88 Date: May 13, 2024 Item: 9 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Consent Agenda Title: Seasonal Employee Hiring v.2 1.Purpose: The purpose of this item is to gain approval of seasonal employee hiring. 2.Background: The city hires seasonal employees to accomplish a variety of tasks. The hourly pay is proposed to be $14.00-$17.00 for the Golf Course Clubhouse Attendants; $14.00-$18.00 for Parks/Golf Course Maintenance Employees. Seasonal employees fall under the 6-month PERA Classification and are therefore excluded from PERA Membership. 3.Seasonal Employee Appointments and Candidates: Name Position Wage (Per Hour)Remarks Jake Vanyo Clubhouse Attendant $14.50 Returnee Lilly Krueger Clubhouse Attendant $14.00 New Employee Barry Sullivan Parks Maintenance $16.00 Returnee AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve hiring of seasonal employees listed above. 89 Date: May 13, 2024 Item: 10 Presenter: James Van Eyll, Fire Chief Section: Consent Agenda Title: Authorization to Hire Paid-On-Call Firefighter 1.Purpose: The purpose of this action item is to gain approval to hire Paid-On-Call Firefighters. 2.Background: The Orono Fire Department is currently seeking paid-on-call firefighters to cover our Station 2 call area. The selection process for the position involved advertising the position, application screening, and an interview. The interview was conducted by Orono Firefighters. The applicant must successfully complete a Psychological Exam, a Physical (Pre-employment medical) exam and a probationary period. All applicants will have to pass a background check performed by the Orono Police Department. 3.Recommended Candidate: Oliver Kennedy is just starting his firefighter career with the Orono Fire Department. Tyler Rempel is just starting his firefighter career with the Orono Fire Department. Oliver and Tyler are excited to become charter members of the Orono Fire Department and they look forward to creating the best department and relief association possible. 4.Recommended Compensation: I recommend Oliver Kennedy and Tyler Rempel for a conditional job offer as paid-on-call firefighters with an effective start date of May 14, 2024 for firefighter training and other such duties will begin on May 14, 2024 a. Pay. Starting rate of $16.00/hour. b. Benefits: Relief Association c. Conditions: Passing background check, psychological exam, physical exam and probationary period AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the conditional job offer to Oliver Kennedy and Tyler Rempel as a paid-on-call firefighters at the rate of $16.00 per hour with a start date of May 14, 2024. 90 Date: May 13, 2024 Item: 11 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Consent Agenda Title: Accept Resignation and Appoint Golf Course Superintendent 1.Purpose: The purpose of this item is to accept the resignation of Golf Course Superintendent Jack Thonvold and to appoint new Golf Course Superintendent Greg Fink. 2.Background: Golf Course Superintendent Jack Thonvold has served the City of Orono two and a half years and was a great asset to the Parks Department. Jack's last day with the city will be Friday, May 17th. We wish Jack all the best as he begins a new and exciting chapter in his career. Jack's departure will leave a vacancy in the Golf Course Superintendent role. This position is crucial for golf course operations and should be filled as soon as possible. 3.Recruitment: Staff posted the vacant position internally and received one application from a current City of Orono Parks employee. 4.Recommended Candidate: Greg Fink has over five years of golf course experience and was most recently the Assistant Golf Course Superintendent at Interlachen Country Club. Greg is highly qualified for the position and is highly recommended from his peers. Greg is currently serving as a City of Orono parks maintenance worker. 5.Recommended Compensation: Staff recommends that Mr. Fink be appointed to the position of Golf Course Superintendent effective May 14, 2024. Salary. Starting wage of $31.15 (Grade 8, Starting Step) Benefits. Vacation will accrue at a rate of 10 days per year and follow personnel policy. The employee is already participating in the City's benefit package. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to accept resignation of Jack Thonvold and to appoint Greg Fink as Golf Course Superintendent. 91 Date: May 13, 2024 Item: 12 Presenter: DJ Goman, Public Works Superintendent Section: Consent Agenda Title: Repair Blacktop and Storm Sewer on Webber Hills Rd 1.Purpose: The purpose of this action item is to accept contractor quote for improvements in Stormwater and Pavement on southeast portion Webber Hills Road. 2.Background: The city has been working to address areas of concern with our stormwater flow and pavement condition on the southeastern portion of Webber Hills road. The city has also received complaints from the neighborhood about standing water on the roadway in the area. In order to get the area to drain properly the pavement needs to be replaced and reshaped. The remainder of the Webber hills pavement is in relatively good shape so it will be some time before entire roadway is repaved. 3.Scope: This project will provide approximately 825 Sq. Yards of mill and overlay to correct drainage to exiting stormwater catch basin. This project will help control the water and prevent erosion of the roadway and green space. 4.Cost: The City of Orono received two quotes for the mill and overlay work. The lowest quote from a qualified contractor was from DMJ Asphalt. for $21,360.00 Contractor Total Quote DMJ Asphalt $ 21,360.00 GMH Asphalt $ 23,476.00 5.Funding: This project will be funded through the Stormwater and Street operating budget.. 6.Staff Recommendation: I recommend the City Council accept the quote from DMJ Asphalt for the mill and overlay of the SE portion of Webber Hills Roadway AGENDA ITEM COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of $21,360.00 from DMJ Asphalt for Blacktop and Drainage corrections. 92 93 Date: May 13, 2024 Item: 13 Presenter: Melanie Curtis, Planner Section: Consent Agenda Title: #LA23-000062, 3838 Cherry Ave, After-the-Fact Conditional Use Permit - Resolution No. 7477 1.Purpose: The applicant is requesting consideration for after-the-fact approval of a conditional use permit to construct new lakeside retaining walls and a lake access stair, requiring walls. 2.MN§15.99 Application Deadline: The application was received on October 30, 2023, and considered to be complete on December 7, 2023. The 60-day review period was extended once by staff and has been extended an additional 60-days at the request of the applicant. The review timeline will now expire on June 4, 2024. 3.Background: Construction on the new home began in October of 2023. Following the demolition of the existing home, the contractor began installing rip rap under a permit from the MCWD. While installing rip rap, the contractor removed the entirety of the lake slope vegetation including trees, the existing wooden lake access stair, the existing stone walls, and debris. In addition to the rip rap work, they began installing a new stone slab lake access stair and new angular boulder retaining walls. Because the City had not issued a permit for the work on the lake slope, staff issued a Stop Work order and began working with the contractor to bring the property into compliance. This application was reviewed at the January 16, 2024, and April 22nd Planning Commission meetings. The homeowner and contractor were directed to provide additional supporting documentation from a professional engineer regarding the proposed retaining walls and slope stabilization. The staff reports for each meeting (linked above) contain a full background and detailed analysis of the proposal. Analysis of an after-the-fact condition is challenging as some of the factors for evaluation can be missing or altered. In this situation, the owner has provided photos and a survey providing some detail about the slope and pre-existing walls before their removal. According to the owner's engineer, the proposed new walls in the proposed configuration are necessary and are placed similarly to the previously existing walls which were failing. The owner has demonstrated that the proposed plan is necessary to replace an aging wall system. The new walls and proposed landscape plan should sufficiently stabilize the slope. 4.Planning Commission Vote and Comment: On April 15, 2024, the Planning Commission voted 7 to 0 in favor of approval of the after-the-fact conditional use permit for the lakeside retaining wall improvements. 5.Public Comment: Staff has received phone calls from interested neighbors with questions about this project. No comments have been submitted. AGENDA ITEM 94 6.Staff Recommendation: The owner has provided sufficient information including engineered plans supporting the wall reconstruction to stabilize the slope. Staff recommends approval of the after-the-fact CUP. COUNCIL ACTION REQUESTED The Council should consider approving Resolution No. 7477 as drafted. Exhibits Exhibit A - Resolution 7477 Exhibit B - Plans Exhibit C - PC Min 04152024 95 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 1 A RESOLUTION APPROVING AN AFTER-THE-FACT CONDITIONAL USE PERMIT ACCORDING TO MUNICIPAL ZONING CODE SECTION 78-196 and 78-1279 FILE NO. LA23-000062 WHEREAS, Travis Wildenberg and Sara Wildenberg, husband and wife, (hereinafter the “Owners”) own the property addressed 3838 Cherry Avenue and legally described as: Lots 8 and 9, Block 3, Crystal Bay View, Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, on October 25, 2023, the City issued a stop work order in response to unpermitted activity on the lakeside slope of the Property including the removal of existing walls, landings, and vegetation and construction of a new lake access stair and retaining walls; and WHEREAS, on October 30, 2023, on behalf of the Owners, Granite Companies LLC, made an application to the City of Orono for consideration of an after-the-fact CUP under Orono Municipal Zoning Code Section 78-1279 to allow the construction of new lakeside retaining walls; and WHEREAS, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held public hearings on January 16, 2024 and April 15, 2024, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on April 15, 2024, the Planning Commission reviewed the updated information provided by the Owners and recommended approval of an after-the-fact CUP; and WHEREAS, on May 13, 2024, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested after-the-fact CUP as described above based on one or more of the following findings of fact concerning the Property: 96 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 2 FINDINGS OF FACT: A1. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above-mentioned meetings, and all other materials distributed at these meetings are hereby incorporated by reference. A2. The Property is located in the LR-1B One Family Lakeshore Residential Zoning District. A3. The Property contains 22,592 square feet or 0.51 acres in area and has a defined lot width of 100 feet. A4. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater Quality Overlay District. A5. The Owner has applied for a conditional use permit to install retaining walls within the 75-foot lake setback. A6. In considering this application for a conditional use permit, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed project upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. CONDITIONAL USE PERMIT ANALYSIS: Municipal Code Section 78-1279(3)(c) states that a wall within a defined bluff and bluff setback; and/or a replacement wall 4 feet in height or greater; and/or any new walls shall require a conditional use permit. New walls and replacement walls greater than 4 feet in height must meet the following conditions. The Council must determine that the walls are: B1. Designed to correct an established erosion problem; the Owners have indicated that the new walls were necessary to preserve the lake slope due to the existing wall failure and neglect over time. This criterion is met; and B2. Suitable given the demonstrated need; The Owners’ surveyor provided the following statement: the “proposed retaining walls follow the same general layout as the existing retaining walls. Existing dry-stacked stone walls are failing and in need of replacement. Areas between new walls are proposed with plantings to help with screening of walls”. This criterion has been met; and 97 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 3 B3. Designed by a registered engineer or landscape architect, depending on project scope; the Owners have provided an updated certificate of survey and engineered wall construction plan from a registered engineer and/or surveyor supporting the need for the currently proposed number and location of replacement walls. This criterion has been met; and B4. Designed to be the minimum size necessary to control the erosion problem. The Owners have provided a plan and statement from a licensed professional supporting the proposed landscaping and replacement wall solution. This criterion has been met. In addition, Municipal Code Section 78-196 provides a list of conditions supporting CUP issuance. The City Council may grant a CUP as applied for or in modified form. Based on the application and the evidence submitted, the Council must find that the proposed use at the proposed location is or will be: B5. Consistent with the community management plan; the new walls and landscape plan will help to preserve the lake slope. Protection and preservation of the natural lake shoreline is an identified priority of the Comprehensive Plan. This criterion has been met. B6. Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; retaining walls within the lakeyard are permitted where they are deemed necessary to protect the integrity of the slope. The Owners’ engineer provided a statement indicating the need for the proposed walls and plantings. This criterion has been met. B7. Adequately served by police, fire, roads, and stormwater management; the property meets this standard. B8. Provided with an adequate water supply and sewage disposal system; the property meets this standard. B9. Not expected to generate excessive demand for public services at public cost; the retaining wall project should not generate an excessive demand for public services at a public cost. This criterion has been met. B10. Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; the installation of replacement stone retaining walls 98 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 4 including the proposed landscape plan to screen the walls will be compatible with the uses within the surrounding area. This criterion has been met. B11. Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; the installation of replacement stone retaining walls, including the proposed landscape plan to screen the walls, will be compatible with the character of the surrounding area. This criterion has been met. B12. Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; the installation of replacement stone retaining walls including the proposed landscape plan to screen the walls will be compatible with the character of the improvements within the surrounding area. This criterion has been met. B13. Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; the lakeshore slope improvements should not impact the neighboring property values or the enjoyment of the neighboring property owners. This criterion has been met. B14. Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; the applicant has provided a landscape plan which, once matured, should provide adequate natural screening and buffering of the retaining wall improvements when viewed from the lake. This criterion has been met. B15. Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; the proposed walls should not create a nuisance situation. B16. Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; during the construction timelines for the home and the lake slope improvements, there will be additional nonresidential traffic on Cherry Avenue. The Owners, their contractors and the home builder are responsible for repairing any damage to the public improvements and shall keep the streets clear of sediment and debris at all times. This criterion has been met. 99 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 5 B17. Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; the applicant has opted to install replacement walls using boulder materials and has proposed landscaping that will screen the walls and will be compatible with the character of the improvements within the surrounding area. This criterion has been met. B18. All exterior lighting shall be so directed so as not to cast glare toward or onto the public right-of-way or neighboring residential uses or districts; the lake yard improvements should not result in any lighting or glare being cast off the property toward the public street, the neighbors, or the lake. This criterion has been met; and B19. Not detrimental to the public health, public safety, or general welfare. This is true of the project. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Sections 78-196 and 78-1279 to allow construction of retaining walls and a new lake access stair to be supported by retaining walls, subject to the following conditions: C1. Council approval is based on the entire record and the above Findings. C2. The approved project shall conform to the survey by Advance Surveying & Engineering, Co., dated 10/27/2022 and revised on 03/11/2024, the engineered wall design by Criterium-Twin Cities Engineers dated 03/18/2024, and the landscape plan by Landscapes Unlimited submitted by the Applicants and annotated by City staff (collectively the “Plans”), attached to this Resolution as Exhibits A, B, & C. C3. Any amendments to the Plans that do not conform to City codes may require further Planning Commission and City Council review. C4. The Owners shall comply with the permitting requirements of the Minnehaha Creek Watershed District. C5. The undersigned Owners agree to the conditions herein. 100 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 6 C6. Authorities granted by this resolution run with the Property not with the Owners, but are permissive only and must be exercised by obtaining the appropriate permit for the new construction and commencing construction of said project. The permit must be obtained within one year of the date of Council approval, or the CUP will expire on that date (May 13, 2025). C7. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 13th day of May 2024. CITY OF ORONO: ________________________________ Dennis Walsh, Mayor ATTEST: _______________________________ Christine Lusian, City Clerk 101 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7477 7 ______________________________ ________________________________ Travis Wildenberg Sara Wildenberg STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this _____ day of _______________, 2024, by Travis Wildenberg, husband of Sara Wildenberg. ____________________________________ Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this _____ day of _______________, 2024, by Sara Wildenberg, wife of Travis Wildenberg. ____________________________________ Notary Public 102 Engineer's Statement103 104 105 106 107 108 Minutes Planning Commission Regular Meeting Monday, April 15, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 3 of 4 The Planning Commission discussed the item and asked questions of staff and the applicant, Steve Fisher, Tonka Bay, the builder on the project, and property owners, Jonathan and Theresa Hofer, 3339 Crystal Bay Rd. Chair Bollis opened the public hearing at 6:42 p.m. Paul Rehman, 3335 Crystal Bay Road, provided comments and concerns about the drainage. Chair Bollis closed the public hearing at 6:50 p.m. Commissioners said any plan on this site would require a stormwater plan. Commissioner were divided on the merits of the application, calling it a thoughtful design to address the property owners’ needs or too big of an ask for staff to approve. They said drainage to neighboring properties would need to be addressed. and asked about a smaller garage addition or a storage shed and discussed the increase in hardcover. Ressler moved, Kirschner seconded, to deny LA24-000016, 3339 Crystal Bay Road, Variances as applied. VOTE: Ayes 6, Nays 1 (Bollis). 6. OLD BUSINESS 6.1. LA23-000062, GRANITE COMPANIES LLC o/b/o TRAVIS & SARA WILDENBERG, 3838 CHERRY AVENUE, AFTER-THE-FACT CONDITIONAL USE PERMIT FOR LAKESHORE WALLS The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve an after-the-fact conditional use permit for lakeshore walls. The Planning Commission had reviewed this application in January and tabled it. Staff said the additional information requested and had been provided. The Planning Commission discussed the item and asked questions of staff and the applicant, Travis Wildenberg, 3838 Cherry Ave. Commissioners said the applicants had provided the information they had asked for. McCutcheon moved, Erickson seconded, to approve LA23-000062, 3838 Cherry Ave, Conditional Use Permit, as applied. VOTE: Ayes 7, Nays 0. 7. OTHER ITEMS Oakden updated the Commissioners noting the City Council acted on several items the Planning Commission had reviewed and concurred with Planning Commission recommendations. 8. ADJOURNMENT 109 Date: May 13, 2024 Item: 14 Presenter: Natalie Nye, Planner Section: Consent Agenda Title: #LA24-000006, 1359 Park Drive, Variances, - Resolution 7475 1.Purpose: This application is regarding variances for lot area, lot width, and hardcover to exceed 25% for the construction of a new home. 2.MN§15.99 Application Deadline: This application was received on February 6, 2024 and considered to be complete on February 23, 2024. The initial deadline of April 23, 2024 was administratively extended and therefore the 120- day review period expires on June 22, 2024. 3.Background: The applicant is proposing to demolish the existing home and construct a new home. The subject property is currently over on hardcover with approximately 33.9% hardcover when 25% is the maximum permitted. The proposal includes keeping the existing detached garage and nonconforming deck and pool. The proposed home will meet all required setbacks and the proposal will reduce overall hardcover to approximately 29.6%. While the proposed hardcover will be a reduction, it will still be over the and thus requiring a variance. Additionally, the subject property is nonconforming in size and width for the LR-1B District with an area of approximately 0.6 acres when 1 acre is required and 50 feet in width when 140 feet is required. Therefore, in order to construct a new home on the substandard lot, variances for lot area and lot width are requested. 4.Planning Commission Vote and Comment: The Planning Commission held a Public Hearing on April 15, 2024. The commission discussed the application and determined that the proposal was reasonable with the overall decrease in hardcover. The Planning Commission voted 7 to 0 to approve the application as applied. 5.Public Comment: Staff received neighbor acknowledgments forms. No other public comment has been received. 6.Staff Recommendation: Staff recommends approval of the requested variances as applied. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve Resolution 7475 to approve variances for lot area, lot width, and an overall hardcover of 29.6% for the construction of a new home at 1359 Park Drive. Exhibits Exhibit A - Draft Resolution 7475 Exhibit B - Plans Exhibit C - Draft PC Minutes 110 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7475 1 A RESOLUTION APPROVING VARIANCES FROM MUNICIPAL ZONING CODE SECTIONS 78-350 & 78-1680 FILE NO. LA24-000006 WHEREAS, on February 23, 2024, Sven Gustafson (hereinafter the “Applicant”), made a complete application for variances from the City Code for the property addressed 1359 Park Drive and legally described as: Lot 8, Block 6, Saga Hill Revised, Hennepin County, Minnesota. AND That part of vacated Oak Place, dedicated in Saga Hill Revised, Hennepin County, Minnesota, lying Northwesterly of the centerline thereof and between the Southeasterly extensions of the Northeasterly and Southwesterly lines of Lot 8, Block 6, said Addition. AND Lot 9, Block 7, Saga Hill Revised, Hennepin County, Minnesota, together with the Southeasterly half of vacated Oak Place adjoining said Lot. AND That part of vacated Forest Boulevard as dedicated in the plat of Saga hill Revised, Hennepin County, Minnesota which lies between the Northwesterly extensions across it of the Southwesterly and Northeasterly lines of Lot 8, Block 6, Saga Hill Revised, Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicant has applied to the City of Orono for lot area and lot width variances from City Code Section 78-350 in order to construct a new single-family home; and WHEREAS, the Applicant has applied to the City of Orono for a variance from hardcover beyond the 25% limit from City Code Section 78-1680 in order to construct a new single-family home; and WHEREAS, on April 15, 2024, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on April 15, 2024, the Planning Commission voted 7 to 0 in favor of a motion to recommend approval of the variances as applied; and WHEREAS, on May 13, 2024 the City Council reviewed the application and the recommendations of the Planning Commission and City staff; an 111 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7475 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA24-000006. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-1B One Family Lakeshore Residential Zoning District. 3. The Property contains 28,185 square feet in area and has a defined lot width of 52 feet at the 75- foot lakeshore setback and a lot width of 50.5 feet at the OHWL. 4. The Property is within Tier 1 and hardcover is limited to 25 % according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variances: a. Lot Area b. Lot Width c. Hardcover 6. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The subject property is substandard in both size and width. The property is 0.6 acres in size and 50 feet in width when the zoning district requires a minimum of 1 acre in size and 140 feet in width. The existing property is also over on hardcover and contains structures that are nonconforming to the required setbacks. The proposal is to demolish the existing home and build a new home that meets all required setbacks; however, the applicant is proposing to keep the existing deck and pool which are not conforming to the side yard setback. The overall project will reduce overall hardcover, but will not be brought down completely to compliance of 25%. The proposed project will bring the property closer to conformance and allow the applicant to rebuild 112 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7475 3 on the substandard lot. The construction of a new home is in harmony with the general intent of the Ordinance due to the practical difficulties present. This criterion is met. 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The variances resulting in a new single-family home is consistent with the Comprehensive Plan. The applicant has identified the necessary practical difficulties inherent to the land supporting their requests. The proposal will reduce the overall hardcover on the site which is consistent with the goals of the Comprehensive Plan. This criterion is met. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The construction of a new single-family home is a reasonable use of the property. The proposed home will meet all required setbacks and reduce the overall hardcover on the site. This criterion is met. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The substandard lot size and width and the location of the existing structures are not the result of the current property owner’s actions; and c. The variance, if granted, will not alter the essential character of the locality.” The proposed variances resulting in the construction of a new home are supported by practical difficulties and will not alter the character of the area. This criterion is met. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as a residential home is a permitted use in the LR-1B District. 113 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7475 4 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two- family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The substandard lot area, lot width, and location of the existing structures are unique conditions to this specific property. This criterion is met. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The unique conditions of the property do not apply to other land or structures in the neighborhood or district. This criterion is met. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” The subject property is very narrow as it is substandard for the district. The property is also currently over on hardcover. Although the proposal reduces overall hardcover, the requirement of 25% is not achieved. And therefore, variances are also required for lot area and lot width. The substandard lot and existing structures on the property are practical difficulties and without relief from the code, a new home on the property could not be built. This criterion is met. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting the requested variances will not adversely impact health, safety, comfort, or morals of the community. The proposed home will meet all required setbacks and the overall hardcover on the site will be reduced by over 1,000 square feet. This criterion is met. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The variances allow for the construction of a new home, while improving the overall hardcover on the site from 33.9% to 29.6% total hardcover. The substandard lot size and existing conditions create practical difficulty when redeveloping the site. This criterion is met. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants variances to Orono Municipal Zoning Code Sections 78-350 and 78-1680 to allow the construction of a new single- family home with exceptions to lot area, lot width and 29.6% overall hardcover subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 114 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7475 5 2. The approved project shall conform to the attached site plan and building plans submitted by the Applicant and annotated by City staff (hereinafter the “Plans”), attached to this Resolution as Exhibits A & B. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (May 13, 2025). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 13th day of May, 2024. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 115 Resolution 7475 Exhibit A116 1359 Resolution 7475 Exhibit B 117 1359 118 1359 119 120 121 122 123 124 Council Exhibit B125 1359 126 1359 127 1359 128 129 130 131 132 133 Minutes Planning Commission Regular Meeting Monday, April 15, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 1 of 4 Chair Bollis called the meeting to order at 6:00 p.m. 1. ROLL CALL Orono Planning Commission members present: Chair Chris Bollis, Commissioners Mark McCutcheon, Dennis Libby, Jon Ressler, Bob Erickson, Ted Schultze and Gary Kraemer. Staff present: Community Development Director Laura Oakden, City Planner Melanie Curtis, and City Planner Natalie Nye. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA Kirchner moved, Libby seconded, to approve the Agenda. VOTE: Ayes 7, Nays 0. 4. APPROVAL OF PLANNING COMMISSION MEETING MINUTES OF MARCH 18, 2024 Ressler moved, Schultze seconded, to approve the minutes of the Orono Planning Commission meeting of March 18, 2024. VOTE: Ayes 7, Nays 0. 5. PUBLIC HEARINGS 5.1. LA24-000006, SVEN GUSTAFSON, 1359 PARK DRIVE, VARIANCES. The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve the request. The Planning Commission discussed the item and heard from staff and the applicant, Sven Gustafson, 153 Lake Street, Wayzata, and Susie and Bob Eastman, 1359 Park Drive. Chair Bollis opened the public hearing at 6:04 p.m. There were no public comments. Chair Bollis closed the public hearing at 6:04 p.m. Commissioners noted the plan to build a new home on a non-conforming lot actually reduced hardcover from the existing home so it was an improvement. Kirschner moved, Ressler seconded, to approve LA24-000006, 1359 Park Drive, Variances as applied. VOTE: Ayes 7, Nays 0. 5.2. LA24-000010, WESTWOOD PROFESSIONAL SERVICES o/b/o WAYZATA COUNTRY CLUB, 200 WAYZATA BLVD. WEST, INTERIM USE PERMIT 134 Date: May 13, 2024 Item: 15 Presenter: Melanie Curtis, Planner Section: Consent Agenda Title: #LA24-000015, 200 Big Island, Variances - Resolution No. 7476 1.Purpose: Council is asked to consider approval of side yard setback variances for a new cabin where the roofed porch is 26.5 feet from the north side lot line (cabin foundation meets setback) and 26.5- foot setback on the south where 30-foot setbacks are required. Additionally requested is a variance to allow the cabin to be constructed 8.7 feet from the existing small shed/outhouse where a 10-foot setback is required. 2.MN§15.99 Application Deadline: The application was received on March 11, 2024, and considered complete on March 30th. The 60-day review period will end on May 19, 2024. If the Council does not act on May 13th, the 60- day review period must be extended. 3.Background: The owners would like to construct a 1½ story seasonal cabin on the property. The property has a defined width of 102 feet at the OHWL and 100.69 feet at the 75-foot setback where 200 feet is required. Because many properties on Big Island are nonconforming, the RS District Code provides graduated rear and side yard setbacks based on the width of the subject property. For this property, 30-foot rear and side yard setbacks apply. The Planning Commission reviewed the application on April 15th. At that time the cabin's proposed footprint was 32’ x 40’. See the owner's narrative attached as Exhibit D. After the Planning Commission meeting the owner was informed that the foundation block size had to be increased resulting in the cabin footprint increasing to 34' x 42', two feet wider on each side. They plan to compensate for the change by reducing the width of the porch walkway by two feet, which will maintain the same side yard setbacks. The owners request side yard setback variances to permit a 26.9 setback on the north side (the bottom porch step will be approximately 24 feet from the lot line) and 26.5 feet on the south side where 30-foot setbacks are required. The cabin is proposed to be less than 10 feet from the existing small shed/outhouse. 4.Planning Commission Vote and Comment: On April 15th, the Planning Commission voted 7 to 0 to recommend approval. 5.Public Comment: Public Comments in support of the request were received and included in the Planning Commission packet. 6.Staff Recommendation: Staff recommends approval of the variances as applied. AGENDA ITEM 135 COUNCIL ACTION REQUESTED The Council should consider approving the variances by adopting Resolution No. 7476, attached as Exhibit A. Exhibits Exhibit A - Resol 7476 Exhibit B - Plans Exhibit C - Draft PC Minutes Exhibit D - Owner Narrative 136 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7476 1 A RESOLUTION APPROVING VARIANCES FROM MUNICIPAL ZONING CODE SECTION 78-570 & 78-1438 FILE NO. LA24-000015 WHEREAS, on March 11, 2024, Patrick Sutter and Anne Sutter, a married couple, (hereinafter the “Applicants”), applied for variances from the City Code for the property addressed 200 Big Island and legally described as: Lots 25 & 26, Morse Island Park, Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicant has made an application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-570 to allow reduced side yard setbacks, 26.9’ on the north and 26.5 feet on the south where 30 feet is required; and WHEREAS, the Applicant has made an application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1438 to allow less than a 10-foot separation between the new cabin and an existing shed/outhouse; and WHEREAS, on April 15, 2024, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on April 15, 2024, the Planning Commission recommended approval of the variance; and WHEREAS, on May 13, 2024, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: DRAFT137 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7476 2 FINDINGS OF FACT: A1. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above-mentioned meetings, and all other materials distributed at these meetings are hereby incorporated by reference. A2. The Property is located in the RS Seasonal Recreation Zoning District. A3. The Property contains 23,823 square feet or 0.54 acres in area and has a defined lot width of 102 feet at the OHWL and 100.69 feet at the 75-foot setback. A4. The Property is within Tier 1 and hardcover is limited to 25%, according to the Stormwater Quality Overlay District. A5. The Applicants have applied for the following variances: a. Side Yard Setback Variance b. Crowding Principal Building Variance A6. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: B1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The Applicants are proposing to construct a new seasonal cabin on their Big Island property, which is consistent with the intent of the ordinance. The side yard setback variances requested are reasonable considering the lot size and the amount of open space provided on the property and the neighboring properties and are consistent with the immediate neighborhood. The variance to reduce the required 10-foot separation between buildings to 8.7 feet will not conflict with the intent of the ordinance. B2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The variances for a new seasonal cabin which is consistent with the Comprehensive Plan. DRAFT138 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7476 3 B3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The Applicants are proposing to use the property reasonably with the construction of a seasonal cabin. The RS District setback flexibility provides relief from the strict 50-foot setback requirement however the property width falls just over the cutoff for the minimal 10-foot setback by ±1-2 feet. The setbacks proposed are generally consistent with the existing home and neighbors to the south. Additionally, the proposed 8.7-foot separation between the cabin and outhouse is reasonable. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The Property’s substandard size and width are not the result of actions by the Applicants; and c. The variance, if granted, will not alter the essential character of the locality.” The proposed location of the new cabin is consistent with the cabins in the immediate area and will not negatively impact the character of the island. B4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. B5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. B6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as a seasonal cabin is an allowed use in the RS District. B7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. B8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The substandard area and width of the DRAFT139 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7476 4 property within the RS zoning district apply to the property and to the immediate neighbors which support the requested variances. B9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The Property’s width, which is between 102 and 99 feet, isn’t uncommon as many of the properties on the Island are the result of the combination of historic 50- foot-wide lots into groups of 2 or 3. However, the width measurement, the angle of the shoreline, and the slight trapezoidal shape of the Property are unique characteristics within the 5-acre RS zoning district. B10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” Granting the requested setback variances provides a reasonable buildable area on the substandard Property. Denying the proposed 8.7-foot separation between the existing 25-square-foot shed/outhouse building and the proposed cabin would impact a substantial property right of the Applicants. B11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting of the requested variances would not impair health, safety, comfort or morals and would be in keeping with the intent of the zoning code. B12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The relatively narrow lot within the RS district reflects a limited building area to construct a reasonably sized, new seasonal cabin on the site. Granting the requested variances is necessary to alleviate a difficulty. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section78-570 to allow reduced side yard setbacks, 26.9’ on the north and 26.5 feet on the south where 30 feet is required; and Section 78-1438 to allow an 8.7 foot separation between the new cabin and an existing shed/outhouse where a 10 foot setback is required, subject to the following conditions: C1. Council approval is based on the entire record and, the above Findings. C2. The approved project shall conform to the survey dated July 20, 2023, and revised on May 9, 2024, and the building plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibits A & B. DRAFT140 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7476 5 C3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. C4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A building permit must be obtained within one year of the date of Council approval, or the variance will expire on that date (May 13, 2025). C5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 13TH day of May 2024. CITY OF ORONO: ________________________________ Dennis Walsh, Mayor ATTEST: _______________________________ Christine Lusian, City Clerk DRAFT141 DRAFT142 DRAFT143 DRAFT144 DRAFT145 DRAFT146 DRAFT147 DRAFT148 DRAFT149 City of Orono Hardcover Calculation Worksheet Property Address: 200 Big Island Orono (our survey 230883) Prepared by: Thomas M. Bloom P.L.S. No. 42379 Date: 5/9/2024 Stormwater Quality Overlay District Tier: (Circle one)Tier 1 Tier 2 Tier 3 Tier 4 Tier 5 Step 1: EXISTING HARDCOVER In the following table identify all items of existing hardcover on the property, keyed by letter to Certificate of Survey (survey must accompany this form). Use as many lines as necessary to accurately depict existing hardcover status of the property. Key to Survey Hardcover Item (Describe)Length x Width Total (Square Feet) (Example)(Garage)(24' x 30')(720) S.F. A Boat House 59 S.F. B Sheds 223 S.F. C Deck 455 S.F. D S.F. E S.F. F S.F. G S.F. H S.F. I S.F. J S.F. K S.F. L S.F. M S.F. N S.F. O S.F. P S.F. Q S.F. R S.F. S S.F. T S.F. U S.F. V S.F. W S.F. X S.F. Y S.F. Z S.F. (1) Total Existing Hardcover 737 S.F. Excludable Hardcover (See City Code Sec 78 1684) Decks with Minimum 1/4" Spacing. Field verify.100 S.F. S.F. S.F. S.F. S.F. (2) Total Excludable Hardcover 100 S.F. (3) Net Existing Hardcover 637 S.F. (4) Total Lot Area 23,823 S.F. Existing Hardcover Percentage [(3) / (4)]2.67%DRAFT150 ADVANCE SURVEYING & ENGINEERING CO. I hereby certify that this report was prepared by me or under my direct supervision and that I am a licensed professional land surveyor under the laws of the State of Minnesota. Thomas M. Bloom Thomas M. Bloom P.L.S. No. 42379 Step 2: PROPOSED HARDCOVER In the following table identify all items of existing hardcover on the property, keyed by letter to Certificate of Survey (survey must accompany this form). Use as many lines as necessary to accurately depict existing hardcover status of the property. Key to Survey Hardcover Item (Describe)Length x Width Total (Square Feet) (Example)(Garage)(24' x 30')(720) S.F. A Boat House 59 S.F. B Sheds 223 S.F. C Deck 455 S.F. D Proposed House 1428 S.F. E Proposed Deck with Steps 668 S.F. F Proposed Retaining Wall 11 S.F. G S.F. H S.F. I S.F. J S.F. K S.F. L S.F. M S.F. N S.F. O S.F. P S.F. Q S.F. R S.F. S S.F. T S.F. U S.F. V S.F. W S.F. X S.F. Y S.F. Z S.F. (1) Total Proposed Hardcover 2,844 S.F. Excludable Hardcover (See City Code Sec 78 1684) Retaining Walls 11 S.F. Decks with Minimum 1/4" Spacing. Field verify.100 S.F. S.F. S.F. S.F. (2) Total Excludable Hardcover 111 S.F. (3) Net Proposed Hardcover [Subtract line (2) from line (1)]2,733 S.F. (4) Total Lot Area 23,823 S.F. Proposed Hardcover Percentage [(3) / (4)]11.47%DRAFT151 152 EAST ELEVATION - LAKE SIDESCALE: 1/2" = 1'-0"SOUTH ELEVATIONSCALE: 1/2" = 1'-0"WEST ELEVATION - REARSCALE: 1/2" = 1'-0"NORTH ELEVATIONSCALE: 1/2" = 1'-0"200 Big Island - Orono, MN200 Big Island - Orono, MN GENERAL NOTES:1.All questions and clarifications must be directed to the General Contractor.2.These drawings represent the design intent. Although these drawings have been drawn toscale, it is the General Contractor and Sub-Contractors responsibility to field verify any and allconditions that might affect their work and areas of construction.3.All construction is to fully comply with all local codes, laws and city ordinances. The GeneralContractor is responsible to comply with such codes, laws, city ordinances and lawful orders ofpublic officials.4.The General Contractor and Sub-Contractors responsibility for verifying all related conditionsand dimensions prior to the purchase and installation of any and all materials.6. All materials are to be installed in accordance with the manufactures instructions. Any deviancemust be approved by the homeowner.7. All mechanical, electrical and plumbing work and requirements are the responsibility of therespective sub-contractor(s).8.The homeowner will provide basic home owners insurance to cover loss from building materialtheft, fire and wind storm damage. The General Contractor and Sub-Contractors will provideWorkers Compensation and Liability Insurance per the laws of the state of Minnesota.9.The General Contractor will secure and pay for the general building permit. Each sub-contractorshall secure and pay for all other permits, fees, inspections necessary for the completion of theirwork.10.If a change of work is desired by the homeowner, the General Contractor will be provided writtennotification in the form of drawings or otherwise, of the change. The General Contractor shallsubmit in writing a firm proposal for any changes in cost and time resulting from the change.The agreement to proceed with the change in work is to be signed by both parties prior tocommencement of the change.11.All materials used in the construction are to be new, delivered to the job site in their original,unopened containers or wrapping with labels intact.12.Each sub-contractor is responsible for helping to keep the construction site reasonably free ofdebris during construction. All related debris shall be picked up and removed prior to completionof such related work.SHEET INDEX: 1 - COVER SHEET 2 - SITE PLAN 3 - ELEVATION, EAST (LAKE SIDE) 4 - ELEVATION, WEST (REAR) 5 - ELEVATION, NORTH 6 - ELEVATION, SOUTH 7 - FLOOR PLAN, LOWER LEVEL 8 - FLOOR PLAN, MAIN LEVEL 9 - FLOOR PLAN, UPPER LOFT AREA10 - FRAMING PLAN, EAST ELEVATION11 - FRAMING PLAN, WEST ELEVATION12 - FRAMING PLAN, NORTH ELEVATION13 - FRAMING PLAN, SOUTH ELEVATION14 - WALL SECTIONPROJECT GENERAL SCOPE: 1 - NEW LAKE HOME BUILD 2 - LANDSCAPE SURROUNDING AREAGENERAL CONTRACTOR:VILLAMIL CONSTRUCTIONIAN VILLAMIL - 612.221.7511ianvillamil@villamilconstruction.com114DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONCOVER PAGENEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397153 EAST ELEVATION - LAKE SIDESCALE: 1/2" = 1'-0"314DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONELEVATION - EAST (LAKE SIDE)NEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397154 WEST ELEVATION - REARSCALE: 1/2" = 1'-0"414DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONELEVATION - WEST (REAR)NEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397155 SOUTH ELEVATIONSCALE: 1/2" = 1'-0"514DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONELEVATION - NORTHNEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397156 NORTH ELEVATIONSCALE: 1/2" = 1'-0"96.8584614DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONELEVATION - SOUTHNEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397157 UDH-G2 2420-3WUSFDR12070UDH-G2 2420UCA3048-LRUCA3048-LR2670267060706070307026701428 SQ FTLOWER LEVELSOUTHELEVATIONEAST ELEVATION (LAKE SIDE)UDH-G2 2432-2UDH-G2 2432-2NORTHELEVATIONWEST ELEVATION(REAR)42'34'42'34'50.5000714DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONFLOOR PLAN - LOWER LEVELNEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397158 UDH-G2 2420-2WUDH-G2 2420UAWN3020-2WUDHG2 24323070USFDR6070USFDR12070UDH-G2 24325070287026702670266824701428 SQ FTMAIN LEVELEAST ELEVATION (LAKE SIDE)WEST ELEVATION(REAR)SOUTHELEVATIONUDH-G2 2432UAWN3020-2WUAWN3020-2WUDHG2 2432NORTHELEVATIONUDH-G2 2420UDH-G2 242042'34'42'34'164.5525814DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONFLOOR PLAN - MAIN LEVELNEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397159 UCA POLY TRAPEZOID / UAWN7224UCAPOLY - TRAPEZOID160 SQ FTUPPER LEVELLOFT AREAU PU POPEN BELOWLOFTUCAPOLY - TRAPEZOIDUCAPOLY - TRAPEZOIDWEST ELEVATIONSCALE: 3/4" = 1'-0"WEST ELEVATION(REAR)SOUTHELEVATIONEAST ELEVATION (LAKE SIDE)36" FS71" FS36" FS143" FS56" FS92" FS127 1/2" FSEAST ELEVATIONSCALE: 3/4" = 1'-0"72" FS23 1/8" FS107 1/8" FS48" FS914DESCRIPTION:ENGINEER:DATE:SHEETOFDRAWN BY:ARCHITECT:CONTRACTOR:dp1,elev34-6,e1,d1,SX1,SY1SUTTER - LAKE HOME200 BIG ISLAND - LAKE MINNETONKA - ORONO, MNBID SET - NOT FOR CONSTRUCTIONFLOOR PLAN - UPPER LEVEL (LOFT)NEW HOMEVILLAMIL CONTRUCTION - IAN VILLAMILN/AN/A5.04.2024Jeff Hoffman - 612.720.1397160 City of Orono Hardcover Calculation Worksheet Property Address: 200 Big Island Orono (our survey 230883) Prepared by: Thomas M. Bloom P.L.S. No. 42379 Date: 5/9/2024 Stormwater Quality Overlay District Tier: (Circle one)Tier 1 Tier 2 Tier 3 Tier 4 Tier 5 Step 1: EXISTING HARDCOVER In the following table identify all items of existing hardcover on the property, keyed by letter to Certificate of Survey (survey must accompany this form). Use as many lines as necessary to accurately depict existing hardcover status of the property. Key to Survey Hardcover Item (Describe) Length x Width Total (Square Feet) (Example)(Garage) (24' x 30') (720) S.F. A Boat House 59 S.F. B Sheds 223 S.F. C Deck 455 S.F. D S.F. E S.F. F S.F. G S.F. H S.F. I S.F. J S.F. K S.F. L S.F. M S.F. N S.F. O S.F. P S.F. Q S.F. R S.F. S S.F. T S.F. U S.F. V S.F. W S.F. X S.F. Y S.F. Z S.F. (1) Total Existing Hardcover 737 S.F. Excludable Hardcover (See City Code Sec 78‐1684) Decks with Minimum 1/4" Spacing. Field verify. 100 S.F. S.F. S.F. S.F. S.F. (2) Total Excludable Hardcover 100 S.F. (3) Net Existing Hardcover 637 S.F. (4) Total Lot Area 23,823 S.F. Existing Hardcover Percentage [(3) / (4)]2.67% 161 ADVANCE SURVEYING & ENGINEERING CO. I hereby certify that this report was prepared by me or under my direct supervision and that I am a licensed professional land surveyor under the laws of the State of Minnesota. Thomas M. Bloom Thomas M. Bloom P.L.S. No. 42379 Step 2: PROPOSED HARDCOVER In the following table identify all items of existing hardcover on the property, keyed by letter to Certificate of Survey (survey must accompany this form). Use as many lines as necessary to accurately depict existing hardcover status of the property. Key to Survey Hardcover Item (Describe) Length x Width Total (Square Feet) (Example)(Garage) (24' x 30') (720) S.F. A Boat House 59 S.F. B Sheds 223 S.F. C Deck 455 S.F. D Proposed House 1428 S.F. E Proposed Deck with Steps 668 S.F. F Proposed Retaining Wall 11 S.F. G S.F. H S.F. I S.F. J S.F. K S.F. L S.F. M S.F. N S.F. O S.F. P S.F. Q S.F. R S.F. S S.F. T S.F. U S.F. V S.F. W S.F. X S.F. Y S.F. Z S.F. (1) Total Proposed Hardcover 2,844 S.F. Excludable Hardcover (See City Code Sec 78‐1684) Retaining Walls 11 S.F. Decks with Minimum 1/4" Spacing. Field verify. 100 S.F. S.F. S.F. S.F. (2) Total Excludable Hardcover 111 S.F. (3) Net Proposed Hardcover [Subtract line (2) from line (1)] 2,733 S.F. (4) Total Lot Area 23,823 S.F. Proposed Hardcover Percentage [(3) / (4)]11.47% 162 Minutes Planning Commission Regular Meeting Monday, April 15, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 2 of 4 The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve the interim use permit for upgrading the golf course and cart paths. The Planning Commission discussed the item and asked questions of staff and the applicant, Jesse Trcka, Golf Course Superintendent at Wayzata County Club Chair Bollis opened the public hearing at 6:10 p.m. There were no public comments Chair Bollis closed the public hearing at 6:10 p.m. Commissioners agreed the request was pretty straightforward and they concurred with staff approval. David Sahlstrom, a golf course neighbor asked questions about the project after the public hearing. His questions concerning the new orientation of the 5th hole were answered by the applicant. Ressler moved, Libby seconded, to approve LA24-000010, Wayzata Country Club, Interim Use Permit. VOTE: Ayes 5, Nays 0, Abstain 2 (Kirchner and Schultze). Commissioners Kirchner and Schultze abstained due to membership at the Wayzata Country Club. 5.3. LA24-000015, PATRICK & ANNE SUTTER, 200 BIG ISLAND, VARIANCES. The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve variances to construct a seasonal cabin with a septic system. The Planning Commission discussed the item and asked questions of staff and the applicants, Patrick and Anne Sutter, Minnetonka. Chair Bollis opened the public hearing at 6:22 p.m. There were no public comments. Chair Bollis closed the public hearing at 6:22 p.m. Commissioners noted the house is set at the narrower part of the lot even though the wider part is used for setbacks. The application request is reasonable. Erickson moved, Ressler seconded, to approve LA24-000015, 200 Big Island, Variances as applied. VOTE: Ayes 7, Nays 0. 5.4. LA24-000016, STEVE FISHER, 3339 CRYSTAL BAY ROAD, VARIANCES. The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and deny the requested variances to construct an addition to the non-conforming existing house consisting of an additional garage bay with a screen porch and expanded driveway. Staff recommends the applicant explore the option of expanding the garage without an additional bay and without a second story. DRAFT163 May 6, 2024 Orono City Counsel & Planning Commission 2780 Kelley Parkway Orono, MN 55356 Re: 200 Big Island Variance Request & Slight Modification Thank you in advance for reviewing our variance request and slight modification. After meeting with Orono Planning commission on April 15th and receiving preliminary approval, we submitted the plans to our engineer. We learned that the first floor walls would need to be 10” block plus 6” energy wall and this increase of width had significant impact on the interior dimensions. Without changing the Variance requested side setback, we reduced the width of the side walk-way 2’ and increased the cabin width 2’. We also increased the depth by 2’ to support the proportions. Thank you again for your time & consideration. Respectfully submitted, Pat & Annie Sutter 14325 Oakwood Rd Ext Minnetonka, MN 55345 164 Date: May 13, 2024 Item: 16 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Consent Agenda Title: Appoint Full-time Parks Maintenance Worker 1.Purpose: The purpose of this item is to appoint the new full-time Parks Maintenance Worker. In May 2024, a vacancy in the Parks Department opened up and staff began to recruit for the vacant position. The Parks Maintenance Worker position is critical to meet the maintenance needs of the parks system, trails, and outdoor spaces for the City of Orono. 2.Background: This position will need to be backfilled to move the current employee to the Golf Course Superintendent position. 3.Recruitment: This candidate was drawn from the last round of hirings done for the Parks Maintenance Worker. 4.Recommended Candidate: Staff is recommending Mitchell Wiese to fill the vacant Parks Maintenance position. Mitchell has over three years of Parks experience with the City of Owatonna and two years of landscaping experience. 5.Recommended Compensation: Staff recommends that Mr. Wiese be appointed to the position of Parks Maintenance Worker effective May 14, 2024. Salary. Starting wage of $30.18 (Grade 7, Step 1) Benefits. Vacation will accrue at a rate of 10 days per year and follow personnel policy. Vacation and sick leave will begin on the start date. The employee will be eligible to participate in the City's benefit package starting the first day of the month following the start date. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to appoint Mitchell Wiese to Parks Maintenance Worker. 165 Date: May 13, 2024 Item: 17 Presenter: Natalie Nye, Planner Section: Community Development Report Title: #LA24-000016, 3339 Crystal Bay Rd, Variances 1.Purpose: The applicant is requesting variances from average lakeshore setback, 75-foot lake setback, hardcover within the 75-foot setback, overall hardcover, rear yard setback, and driveway width in order to construct an addition to an existing home. 2.MN§15.99 Application Deadline: The application was received on March 14, 2024 and deemed complete on March 25, 2024. The 60-Day timeline for review will expire on May 24, 2024 3.Background: The subject property is substandard in size and width and the current home on the property is nonconforming. The rear setback, 75-foot setback and the average lakeshore setback bisect the current home. Also, the hardcover on the property exceeds the maximum allowed at 37.7% where 25% is permitted. The applicant is proposing to construct an addition to the existing home. The addition will include an additional garage stall on the first floor and a screened in porch on the second floor. The proposal will also include an expansion of the driveway to accommodate the third stall and the removal of a gravel parking area. The proposed addition increases the overall hardcover on the site and increases the amount of hardcover within the 75-foot lake setback. The addition will be built within the 75-foot setback and in front of the average lakeshore setback line. The applicant has revised the plans since the Planning Commission meeting and has removed the front porch addition and thus reducing the proposed hardcover of the project. The proposal had an overall hardcover of 44.39% and the revised plan has reduced the overall hardcover to 42.12%. The revised plans are attached as Exhibits A, B, and C. The previous plans can be found as Exhibit G and the April 15, 2024 Planning Commission video is linked. 4.Planning Commission Vote and Comment: The Planning Commission held a Public Hearing on April 15, 2024. The Planning Commission discussed the application and ultimately recommended denial of the application with a vote of 6 to 1. The Planning Commission noted that the overall hardcover was increasing and there was not enough practical difficulties to support the addition of a third garage bay and front porch. The Planning Commission recommended reducing the size of the addition, removing additional hardcover or finding another solution to bring the property closer into conformance. 5.Public Comment: AGENDA ITEM 166 Staff received a letter from the neighbor to the north at 3335 Crystal Bay Road. That letter is included as Exhibit E. This neighbor also spoke during the Public Hearing. His primary concerns were current drainage issues and the potential that these issues could get worse during construction and with the addition closer to the shared property line. 6.Staff Recommendation: Staff acknowledges that the applicant has made modification to the original proposal. The revised proposal has removed the front porch element of the design and thus reducing the proposed hardcover from 44.39% to 42.12%. The revised plans also have reduced the width of the driveway to meet the maximum driveway width standard that the previous plan did not meet. The proposed garage addition has not been reduced or modified and still requires the following variances: average lakeshore setback, 75-foot lake setback, hardcover within the 75-foot lake setback, overall hardcover to exceed 25%, rear yard setback, and driveway width within the 75-foot setback. Staff recommends denial of the variance request as applied. Staff recognizes the constraints of the substandard lot with an existing nonconforming home. However, staff believes the homeowner has reasonable use of the property and the application is not supported by practical difficulty. COUNCIL ACTION REQUESTED Motion to direct staff to draft a denial resolution. Exhibits Exhibit A - Revised Survey Exhibit B - Revised Plans Exhibit C - Revised Hardcover Calculations Exhibit D - Draft PC Minutes Exhibit E - Public Comment Exhibit F - PC Staff Report Exhibit G - Previous Plans 167 Council Exhibit A168 Council Exhibit B169 170 Minutes Planning Commission Regular Meeting Monday, April 15, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 2 of 4 The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve the interim use permit for upgrading the golf course and cart paths. The Planning Commission discussed the item and asked questions of staff and the applicant, Jesse Trcka, Golf Course Superintendent at Wayzata County Club Chair Bollis opened the public hearing at 6:10 p.m. There were no public comments Chair Bollis closed the public hearing at 6:10 p.m. Commissioners agreed the request was pretty straightforward and they concurred with staff approval. David Sahlstrom, a golf course neighbor asked questions about the project after the public hearing. His questions concerning the new orientation of the 5th hole were answered by the applicant. Ressler moved, Libby seconded, to approve LA24-000010, Wayzata Country Club, Interim Use Permit. VOTE: Ayes 5, Nays 0, Abstain 2 (Kirchner and Schultze). Commissioners Kirchner and Schultze abstained due to membership at the Wayzata Country Club. 5.3. LA24-000015, PATRICK & ANNE SUTTER, 200 BIG ISLAND, VARIANCES. The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve variances for construction of a seasonal cabin with a septic system. The Planning Commission discussed the item and asked questions of staff and the applicants, Patrick and Anne Sutter, Minnetonka. Chair Bollis opened the public hearing at 6:22 p.m. There were no public comments. Chair Bollis closed the public hearing at 6:22 p.m. Commissioners noted the house is set at the wider part of the lot even though the narrower part is used for setbacks and the application request is reasonable. Erickson moved, Ressler seconded, to approve LA24-000015, 200 Big Island, Variances as applied. VOTE: Ayes 7, Nays 0. 5.4. LA24-000016, STEVE FISHER, 3339 CRYSTAL BAY ROAD, VARIANCES. The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and deny the requested variances to construct an addition to the non-conforming existing house consisting of an additional garage bay with a screen porch and expanded driveway. Staff recommends the applicant explore the option of expanding the garage without an additional bay and without a second story. 171 Minutes Planning Commission Regular Meeting Monday, April 15, 2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 Page 3 of 4 The Planning Commission discussed the item and asked questions of staff and the applicant, Steve Fisher, Tonka Bay, the builder on the project, and property owners, Jonathan and Theresa Hofer, 3339 Crystal Bay Rd. Chair Bollis opened the public hearing at 6:42 p.m. Paul Rehman, 3335 Crystal Bay Road, provided comments and concerns about the drainage. Chair Bollis closed the public hearing at 6:50 p.m. Commissioners said any plan on this site would require a stormwater plan. Commissioner were divided on the merits of the application, calling it a thoughtful design to address the property owners’ needs or too big of an ask for staff to approve. They said drainage to neighboring properties would need to be addressed. and asked about a smaller garage addition or a storage shed and discussed the increase in hardcover. Ressler moved, Kirschner seconded, to deny LA24-000016, 3339 Crystal Bay Road, Variances as applied. VOTE: Ayes 6, Nays 1 (Bollis). 6. OLD BUSINESS 6.1. LA23-000062, GRANITE COMPANIES LLC o/b/o TRAVIS & SARA WILDENBERG, 3838 CHERRY AVENUE, AFTER-THE-FACT CONDITIONAL USE PERMIT FOR LAKESHORE WALLS The Planning Commission is requested to review the Staff report, receive a presentation, and discuss and approve an after-the-fact conditional use permit for lakeshore walls. The Planning Commission had reviewed this application in January and tabled it. Staff said the additional information requested and had been provided. The Planning Commission discussed the item and asked questions of staff and the applicant, Travis Wildenberg, 3838 Cherry Ave. Commissioners said the applicants had provided the information they had asked for. McCutcheon moved, Erickson seconded, to approve LA23-000062, 3838 Cherry Ave, Conditional Use Permit, as applied. VOTE: Ayes 7, Nays 0. 7. OTHER ITEMS Oakden updated the Commissioners noting the City Council acted on several items the Planning Commission had reviewed and concurred with Planning Commission recommendations. 8. ADJOURNMENT 172 From:Paul Rehman To:Natalie Nye Subject:Re: 3339 Crystal Bay Road Date:Friday, April 5, 2024 3:28:24 PM Hi Natalie. Thanks for taking the time on the phone the other day regarding the home addition at 3339 Crystal Bay Road next door to us. As per our conversation, I appreciate the opportunity to include our input: We have just a few concerns: 1) We have water runoff/ drainage concerns towards our property with landscaping both in the past and with any new construction. We want to have assurances that any additions, retaining walls, driveways and landscaping does not increase (and frankly, reduces) drainage to our property. Currently we endure: -east side of property: -365 days per year storage next to our lot line with tarp on ground collecting and depositing rain water near our lot boundary (In front of our kitchen window.) -current position of neighbors pop up drains (only in the rear of house do I believe pop up drain affects runoff to us near tarp.) -rear of property: -current edging and landscaping diverts runoff from HC trail from behind 3339 to behind our property. This is unacceptable and needs to be diverted. We don't feel we should suffer the runoff from the trail behind their property. 2) We oppose any walls, berms, fences and landscaping that blocks our expensive view of the lake. 3) In conclusion, our home is old (1800's) and has a functional basement with drain tile and a well/pump room extending out a couple feet towards and possibly slightly under the boundary line of the Hofer's property. This concerns me and any contractor/builder MUST be mindful of this as we would not be able to guess how much weight and disturbance our foundation could endure from heavy construction equipment and installing walls, fences or landscaping near the lot line of the property. This we consider critical. 4) Thank you in advance for your attention with these matters. Paul and Lois Rehman 3335 Crystal Bay Road 952-457-9925 On Wed, Apr 3, 2024 at 1:23 PM Natalie Nye <nnye@oronomn.gov> wrote: 173 Please find the proposed plans for 3339 Crystal Bay Road. If you have any comments please send them to me so I can include them in the Planning Commission packet. Thank you, Natalie Natalie Nye Planner City of Orono Direct 952.249.4626 2750 Kelley Parkway, Orono, MN 55356 www.oronomn.gov 174 Date Application Received: 03/14/2024 Date Application Considered as Complete: 03/25/2024 60-Day Review Period Expires: 05/24/2024 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Natalie Nye, Planner Date: April 15, 2024 Subject: #LA24-000016, Steve Fisher, 3339 Crystal Bay Road Variances - Public Hearing Background The subject property is substandard in size and width and the current home on the property is nonconforming. The 75-foot setback and the average lakeshore setback bisect the current home. Also, the hardcover on the property exceeds the maximum allowed. The applicant is proposing to construct an addition to the existing home and a new front porch. The addition will include an additional garage stall on the first floor and a screened in porch on the second floor as well as a covered front porch. The proposed addition increases the overall hardcover on the site and increases the amount of hardcover within the 75- foot lake setback. While the addition meets the required side yard setback, the addition will be built within the 75-foot setback and in front of the average lakeshore setback line. Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the property’s substandard size and width as practical difficulties. The garage on the existing home is small and unable to properly store a larger vehicle or any additional storage. The proposal will remove an existing gravel parking pad to accommodate the addition and expanded driveway. The applicant has indicated that parking along Crystal Bay Road is very difficult due to the width and the additional parking on the driveway will be a safer option. The applicant added that the screened in porch above the garage addition would not increase hardcover and that the proposed front porch would add lake side seating that the home currently does not have. Planning Staff Practical Difficulty Analysis: Staff acknowledges the site constraints of the lot. The small size of the lot, unique element of Crystal Bay Road being located within the property boundaries, and proximity of the lake are all practical difficulties when constructing on this lot. The property currently has a 2-stall garage and 2 parking spaces on the driveway as well as a parking pad along Crystal Bay Road. The new addition would increase the existing hardcover from 38% to 44% overall hardcover which staff believes is substantial with little effort to remove additional hardcover. The proposed garage/ screen porch addition is in front of the average lakeshore setback line and although pulled back from the front of the existing home, it is in front of the neighboring properties homes. The proposed front porch expansion could be supported as access to the front door is necessary for use of the home. Additional testimony from the application should be requested regarding the proposed variances and any mitigation or improvements to the site that could be made. The proposal is not providing any improvement to the site to mitigate stormwater or bring the property closer to conformance of the city code. The owner has reasonable use of the parcel for a single-family home. Staff does not find there is practical difficulty present to support the application as applied. Application Summary: The applicant is requesting variances for average lakeshore setback, 75-foot lake setback, hardcover within the 75-foot lake setback, overall hardcover, rear yard setback, and driveway width in order to construct an addition to an existing home. Staff Recommendation: Planning Department Staff recommends denial as applied. 175 FILE #LA24-000016 April 15, 2024 Page 2 of 6 LOT ANALYSIS WORKSHEET Section 78-350 & 78-1279 – Setbacks: LR-1C District Required Existing Home Proposed Garage Addition Proposed Porch Addition Rear 30’ 0 (deck encroaches outside of the property) 23.5’ n/a East Side 7.5’ 19.4’ 8.6’ n/a West Side 7.5’ 0.8’ n/a 10’ Lakeshore 75’ 50.5’ 59.4’ 65’ Average Lakeshore Not Compliant Not Compliant Not Compliant Section 78-350 – Lot Area/Width: LR-1C District Lot Area Lot Width Required 21,780 s.f. (0.5 acres) 100’ Actual 5,693 s.f. (0.13 acre)* 63’ @ 75’ / 63’ @ OHWL *The total lot coverage does not include the area of Crystal Bay Road Section 78-1403 – Structural Building Coverage: Total Lot Area Total Structural Coverage 5,693 s.f. (0.13 acre) *Allowed: 2,000 s.f. Existing: 1,370 s.f. Proposed: 1,634 s.f. *Parcels under 10,000 sq.ft quality for 2,000 sq.ft building footprint Section 78-1680 and 78-1700 – Hardcover Calculations: Stormwater Overlay District Tier Total Area Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 5,500 s.f. 1,423.25 s.f. (25 %) 2,148 s.f. (37.73%) 2,527 s.f. (44.39%) Applicable Regulations: Hardcover Variance (Section 78-1680) The property is approximately 0.13 acres in a half-acre minimum zoning district. The existing hardcover on the property is 37.73% of the total area which is over the Tier 1 maximum of 25%. The proposed garage addition and new front porch will increase the overall hardcover on the property by 379 square feet bringing the property to 44.39% total hardcover. The property is small in size and any increase in hardcover substantially increases the overall percentage. The applicant is proposing to remove the gravel parking pad, but no other hardcover is proposed to be removed. Along with the proposed garage addition, the driveway will also need to increase in size. The applicant has not proposed any permeable pavers to offset the increase of hardcover or new hardcover within the 75-foot setback. 75-foot Lakeshore Setback Variances and Average Lakeshore Setback (Section 78-1279) The existing home is approximately 50 feet from the OWHL when 75 feet is required. The 75-foot lake setback as well as the average lakeshore setback currently bisect the home. The proposed garage addition and addition of a front porch are proposed to be encroaching into both the 75-foot and average lakeshore setback. The proposed garage addition while setback from the existing home at approximately 59 feet, the 176 FILE #LA24-000016 April 15, 2024 Page 3 of 6 addition is still in front of the neighboring home and thus potentially impacting their currently enjoyed views of the lake. Rear Yard Setback (Section 78-350) The rear yard setback for the LR-1C District is 30 feet. The current home does not meet this setback as part of the home (the rear deck) encroaches over the rear property line. This portion of the home will remain in place. The proposed addition will be setback approximately 23.5’ from the rear property line, not meeting the 30-foot rear yard setback requirement. The subject property is small and does not have the depth to meet both the rear yard setback and the required lake (front) and average lakeshore setbacks. However, a variance is still required. Driveway Width (Section 78-1681) The driveway regulations for residential districts limit driveways to 20 feet at the property line. The proposed driveway will be widened in order to accommodate the garage addition of a third stall. The lot is shallow and does not allow the driveway to properly taper down to meet the requirement of the code. The driveway today is approximately 18 feet and meets this city standard. The proposed driveway width to support a 3rd stall garage at the property line is approximately 23 feet, exceeding the maximum allowed and thus requiring a variance. Shoreland Driveway Width (78-1282) Driveways within the 75-foot setback are limited to 8 feet in width. This code regulation can contradict the City’s requirement that driveways must meet the minimum width of the garage doors. The existing driveway exceeds the maximum width at approximately 18 feet and the driveway is proposed to be expanded to accommodate a third stall. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The variances requested for the construction of an addition and front porch on an existing home are not in harmony with the general intent of the Ordinance. The proposal will increase overall hardcover on the site and add additional hardcover within the protected 75-foot lake setback. The proposed additions are proposed to be in front of the average lakeshore setback line and within the 75’ lake setback, which can impact the protections of the lake and lake views by the neighboring properties. While the parcel is substandard in size and the existing home on the 177 FILE #LA24-000016 April 15, 2024 Page 4 of 6 parcel is nonconforming, the design of the addition is not minimal as it includes a second story. The applicant has reasonable use of the property with the existing single-family home. This criterion is not met. 2. The variance is consistent with the comprehensive plan. The proposed variance is not consistent with the comprehensive plan. The comprehensive plan emphasizes the protection of natural resources including our natural waterways. The proposed increase in hardcover and footprint encroachments within the 75-foot lake setback are not consistent with the goals of the comprehensive plan. This criterion is not met. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The property owner currently has reasonable use of the site with the existing single-family home with a 2-stall garage. The proposed expansion of the existing home within the lake setback and in front of the average lakeshore setback line is not supported by practical difficulties and therefore is not a reasonable use of the property. This criterion is not met. b. There are circumstances unique to the property not created by the landowner; The existing house was not built by the current owners. The lot is substandard in area and width. The small lot size, substandard width, and existing improvements, such as Crystal Bay Road, are not the result of the current property owner’s actions. This criterion is met. c. The variance will not alter the essential character of the locality. The proposed variances resulting in the construction of an addition beyond the setbacks of the neighboring properties and thus in front of the average lakeshore setback is not in character with the neighborhood. The neighborhood has many lots that are shallow and substandard in size that require variances to redevelop. However, the City has been strict to adhere to the average lakeshore setback requirements, which this proposal does not meet. This criterion is not met. Additionally, City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a residential home is a permitted use in the LR-1C District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 178 FILE #LA24-000016 April 15, 2024 Page 5 of 6 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The substandard lot size, substandard lot width, and existing conditions of the property are unique conditions to this specific property. This criterion is met. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. While the surrounding properties are similar in size, the location of the existing structures on the property are unique to the subject property. This criterion is met. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The existing home on the property currently has a two-car garage. While the existing garage may be smaller than desirable, it currently usable. The proposal also includes a second story screened in porch and front porch addition that are not necessary for the preservation and enjoyment of the property. The increase in hardcover, expansions within the lake setback and the inability to meet the average lakeshore setback is not supported by practical difficulties. This criterion is not met. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances would be contrary to the intent of the zoning chapter. This criterion is not met. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. There are not practical difficulties that support the application as proposed. The requested variances for a new garage addition with a second story screened in porch and a new front porch addition seem to be above and beyond what is needed to resolve the constraints of the property today. The requested variances seem to be a convenience to the applicant as they currently have reasonable use of the parcel with the existing single-family home. This criterion is not met. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Public Comments The neighboring property owner at 3335 Crystal Bay Road has submitted a letter of concern which is included as Exhibit H. The neighbor explains concerns regarding drainage and lake views. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Commission should discuss the increase in hardcover within the 75-foot setback. 3. The Commission should discuss if the property owner has reasonable use of the property. 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning staff recommends denial of the requested variances as applied. Staff understands the constraints of the substandard lot and existing conditions. However, the plan would need to be modified in order to gain staff’s support. The applicant should explore the possibility of an 179 FILE #LA24-000016 April 15, 2024 Page 6 of 6 expansion of the garage without needing to add a third stall. The addition should minimize the impact to the neighbor, perhaps by only being one-story. The driveway should also be modified to meet the 20-foot width standard. The applicant should also explore removing additional hardcover features to bring the site closer to conformance. 180 Council Exhibit G181 182 183 184 185 186 187 • May 12, 2024 To: Mayor Walsh &City Council Members RE: Variance Request for Jon &Terri Hofer at 3339 Crystal Bay Road History: We have lived in this house for 28 years. In 1996 we remodeled the house while staying inside the original foundation. Now, almost thirty years later, the house is in need of repairs and updating. We would like to stay living here and would like to update the inside and outside of the house and add a 220 sq.ft. addition. Current Hardship: We are currently living in 1500 finished sq.ft. Our garage is 1.5 stalls in which we cram two undersized cars. One forward one backward, inches from the wall, so we can barely open one drivers door at a time. Items such as lawnmower, bikes, shovels etc. that would normally be stored in a garage, have taken over our lower level inside our house. Storage under the addition would allow us to move those items into a more proper area and allow us to finish this part of our lower level. Since the planning commission meeting, we have reduced the size of the addition. Pulled it further back from the side setback. Eliminated the proposed front deck. Reduced the size of the driveway. Reduced our proposed hardcover. Recent Projects Approved on our Street: 3359 Crystal Bay Road — 39.4 to 43.9% hardcover 3355 Crystal Bay Road — 41.5 to 52.6% hardcover 3349 Crystal Bay Road — ? to 43.7% hardcover 3339 Crystal Bay Road — 37.7 to 42.1% proposed hardcover Neighbors: We have included three signed letters from neighbors who are in favor of our project. The neighbor to our east at 3335 has raised current water drainage problems. This , project would actually help that situation with the construction of a swale. We appreciate your attention and time, and look forward to discussing and answering your questions at the May 13th City Council Meeting. Jon &Terri Hofer 3339 Crystal Bay Road !*k 4+ \'fa9'f d . Y � a+:Y rent andltille Ev -axe a1 24, 1. Jon. Terci:iofer MN .. : Dear Jon and:Territ; We are aware that you are appiiying for a vat w the City of Orono.We are in support of your desire to remade your cur, house and.t pe that.the City of wi8 approve your variance. As residents of Crystal Baygoarii:We want,to cnaintali.the tharac ter'of the houses an our road as much as possible.Over the past three years the Cityof Oruro has approved the tear-down of existing lu .ises. This has resulted in i n ch#anger,three-s' sy botrtes with increased:hardcover.The feet and nd:took Of the streets drasticay ,,: ,want to encourage the.rernodeling of existing houses such as ere requestiOttC1r in' rasonable hardcover,.given the:small and narrow lots on this road. , Thank Sincaerety, 1 :-, ::, - . .'..; ., ., ' ;,,,_;'.,.i',..:•;„:,.::. .:'''1.._'_t. ,, ' .- . , ,.... 4-8-- - c>,-A•L ,-otri'. - -:- - .-H:-. .'''' . -- : - '--:' '':-. : ' 'i'' ' T andJuk10 es ., v. ' I I , r; , i Oison's 3325 Crystal,Bay Rd Orono,MN 55391 City council,in regard to 3339 Crystal Bay, t am in favor of the ad. htion and renovation of the Hofer property.Itfits in with what has been approved on our street and will allow them to make better use ofthe space they have. To: City of Orono I am Terrie Eggers and I live at 3345 Crystal Bay Road. I am writing regarding the proposed remodel at 3339 Crystal Bay Road. I support my neighbors decision to remodel their existing property rather than tear down and build a larger structure. Remodeling the existing property will cause less disruption to the neighborhood compared to a complete teardown and new construction. Remodeling will utilize much less hard cover and promote responsible land use by utilizing existing infrastructure and minimizing urban sprawl. Again, I support this remodeling project and am confident the current homeowners will be respectful of the guidelines. The same guidelines should be applied here that have been used for other construction on our street in regards to setbacks and hard cover. Respectfully, Terrie Eggers 3345 Crystal Bay Road �e�wxie Cp/yex6 Date: May 13, 2024 Item: 18 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Parks Report Title: Lurton Dog Park Parking Lot Project - Award 1.Purpose: The purpose of this item is to award the Lurton Park parking lot expansion project to Sunram Construction Inc. 2.Background: Lurton Park has has been a success since it has opened and parking has not been able to keep up with the demand. Parking has been observed to be taking place on Wayzata Blvd which can be a dangerous situation. The Park Commission has discussed the need to expand parking opportunities for several years now. Staff recently requested a design from Bolton & Menk to explore options for additional parking at Lurton Dog Park. Bolton & Menk determined that an additional 15 parking stall could be added by expanding the parking lot to the West and moving the fence line with it. 3.Scope: The parking lot expansion would add an additional 14 parking stalls and one additional ADA stall. The lot will be re-striped and new fencing around the parking lot would be installed. 4.Cost: The project was sent to two contractors for quotes. Sunram Construction, Inc. came in with a quote of $74,730.00 and Blackstone Contractors, LLC came in at $79,365.53. 5.Funding: Funding for this project will come from the Lurton Park Fund. Once the project is completed, the fund will have a balance of $36,950.28. 6.Staff Recommendation: Staff recommends awarding the contract to Sunram Construction, Inc. The parking lot expansion is important to help provide additional parking for an already heavily used park while also providing safety by removing vehicles from Wayzata Blvd. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to award Lurton Dog Park project to Sunram Construction, Inc. Exhibits A. 2024-05-1 Bid Award.pdf B. 133581_Abstract.pdf C. Lurton Park Improvements (Full Set).pdf 188 H:\ORNO\0C1133581\1_Corres\C_To Others\2024-05-1 Bid Award.docx May 1, 2024 City of Orono Attn: Adam Edwards 2750 Kelly Pkwy PO Box 66 Orono, MN 55356 RE: Bid Results for the Lurton Park Improvements Project Dear Mr. Edwards: Enclosed is the bid abstract for the Lurton Improvements project. Four contractors were sent bid documents and two returned bids. The bids received are listed below: Contractor Bid Sunram Construction Inc. $74,730.00 Blackstone Contractors, LLC $79,365.53 We have reviewed the bids and recommend awarding the project to the low bidder, Sunram Construction, Inc., in the amount of $74,730.00. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. 189 ABSTRACT OF BIDS * bid amount changed due to found calculation/addition error LURTON PARK IMPROVEMENTS CITY OF ORONO BMI Project Number 0C1.133581 BID DATE:5/1/2024 TIME:9:00 AM 1 2 ITEM APPROX. NO.ITEM NOTES QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT BASE BID 1 MOBILIZATION 1 LUMP SUM $5,000.00 $5,000.00 $4,000.00 $4,000.00 $5,340.00 $5,340.00 2 REMOVE WOOD BOLLARD (1)10 EACH $100.00 $1,000.00 $100.00 $1,000.00 $71.00 $710.00 3 SAVAGE & REINSTALL FENCE (1)140 LIN FT $50.00 $7,000.00 $65.00 $9,100.00 $45.64 $6,389.60 4 SALVAGE & REINSATALL GATE 1 LUMP SUM $2,500.00 $2,500.00 $1,000.00 $1,000.00 $710.00 $710.00 5 EXCAVATION - COMMON (CV)(P)450 CU YD $40.00 $18,000.00 $45.00 $20,250.00 $37.24 $16,758.00 6 AGGREGATE BASE CLASS 5 (RECYCLE)350 TON $30.00 $10,500.00 $32.50 $11,375.00 $46.37 $16,229.50 7 GRAVEL SURFACING CLASS 5 (100% CRUSHED LIMESTONE)40 TON $35.00 $1,400.00 $85.00 $3,400.00 $48.40 $1,936.00 8 TYPE SP 9.5 WEAR COURSE MIX (2,B)60 TON $125.00 $7,500.00 $125.00 $7,500.00 $183.47 $11,008.20 9 TYPE SP 12.5 NON-WEAR COURSE MIX (2,B)75 TON $125.00 $9,375.00 $125.00 $9,375.00 $164.57 $12,342.75 10 INSTALL BOLLARD 6 EACH $500.00 $3,000.00 $800.00 $4,800.00 $653.33 $3,919.98 11 HYDRAULIC MULCH MATRIX W/ SEED MIX 35-241 (2)450 SQ YD $6.50 $2,925.00 $4.00 $1,800.00 $7.42 $3,339.00 12 4" SOLID WHITE LINE PAINT 630 LIN FT $5.50 $3,465.00 $1.00 $630.00 $1.00 $630.00 13 PAVEMENT MESSAGE PAINT 2 EACH $250.00 $500.00 $250.00 $500.00 $26.25 $52.50 $72,165.00 $74,730.00 $79,365.53 NOTES: (P) PLAN QUANTITY (CV) COMPACTED VOLUME (LV) LOOSE VOLUME (1) POSTS, WIRE FENCE, EQUIPMENT, ETC. (2) INCLUDES FERTILIZER, WEED CONTROL, WATERING & MAINTENANCE, AND 6" TOPSOIL Blackstone Contractors, LLCSunram Construction, Inc.Engineer's Estimate Bolton & Menk, Inc. 190 BBBBBBPP US HWY 12 US H W Y 1 2 WATERTOWN RD WAYZATA BLVD W 6TH AVE N OLD CRYSTAL BAY RD SSTUBBS BAY RD N6TH A V E N LAKE CLASSEN W A T E R T O W N R D SHEET Bolton & Menk, Inc. 2024, All Rights ReservedcH:\ORNO\0C1133581\CAD\C3D\133581G001.dwg 4/3/2024 9:36:03 AMDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. OF CITY OF ORONO, MINNESOTA LURTON PARK 0C1.133581 4DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LUKE CONNOR 60787 4/3/2024 LC JZ JW R 2638 SHADOW LANE, SUITE 200 CHASKA, MN 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com TITLE SHEET 1 NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-22, ENTITLED "STANDARD GUIDELINE FOR INVESTIGATING AND DOCUMENTING EXISTING UTILITIES". PROJECT LIMITS MAP LEGEND FEETSCALE 0 1600800 APRIL, 2024 MAP OF THE CITY OF ORONO HENNEPIN COUNTY, MN CITY OF ORONO CONSTRUCTION PLANS FOR 2024 LURTON PARK IMPROVEMENTS R SHEET NUMBER SHEET TITLE GENERAL 1 TITLE SHEET 2 GENERAL NOTES & DETAILS 3 EXISTING CONDITIONS & REMOVAL PLAN 4 CONSTRUCTION PLAN THIS PLAN SET CONTAINS 4 SHEETS.PROJECT LOCATION 191 SHEET Bolton & Menk, Inc. 2024, All Rights ReservedcH:\ORNO\0C1133581\CAD\C3D\133581G002.dwg 4/3/2024 9:36:22 AMDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. OF CITY OF ORONO, MINNESOTA LURTON PARK 0C1.133581 4DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LUKE CONNOR 60787 4/3/2024 LC JZ JW R 2638 SHADOW LANE, SUITE 200 CHASKA, MN 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com GENERAL NOTES & DETAILS 2 FEETSCALE 0 25 50 HORZ. CONSTRUCTION NOTES: 1.THE ENGINEER WILL MARK REMOVAL LIMITS IN THE FIELD PRIOR TO CONSTRUCTION. NO WORK SHALL COMMENCE UNTIL ALL REMOVAL LIMITS ARE CLEARLY MARKED AND REVIEWED BY THE ENGINEER AND THE CONTRACTOR. 2.THE CONTRACTOR SHALL PROTECT ALL ITEMS NOT MARKED FOR REMOVAL. 3.ALL REMOVAL ITEMS SHALL BE DISPOSED OF OFF-SITE IN PROPER ACCORDANCE WITH ALL FEDERAL, STATE AND LOCAL REGULATIONS. 4.THE CONTRACTOR SHALL BE RESPONSIBLE FOR SUPPLYING, INSTALLING, ERECTING, MAINTAINING, AND THE COORDINATION OF ALL NO PARKING SIGNS TO TEMPORARILY PROHIBIT VEHICLES PARKING WITHIN THE PROJECT LIMITS DURING CONSTRUCTION IN ACCORDANCE WITH AN APPROVED PLAN. THE SIGN SIZE, COLOR, MESSAGE, ETC. SHALL BE APPROVED BY THE ENGINEER. NO SIGNS SHALL BE ERECTED WITHOUT PROPER NOTIFICATION TO THE POLICE AND ENGINEER. 5.STREETS USED AS HAUL ROUTES SHALL BE SWEPT/CLEANED DAILY IN ORDER TO PREVENT A BUILDUP FROM DROPPED MILLINGS, BITUMINOUS, AC, ETC. THIS WORK SHALL BE CONSIDERED INCIDENTAL TO THE PAVING. 6.ALL TRAFFIC CONTROL DEVICES SHALL BE IN COMPLIANCE WITH THE MN MUTCD MANUAL GUIDELINES. ALL LAYOUTS SHALL CONFORM WITH THE LATEST MN MUTCD FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS. PORTIONS OF THE PARKING LOT MUST REMAIN OPEN DURING CONSTRUCTION. 7.FIELD CONDITIONS MAY REQUIRE MODIFICATIONS OF LAYOUTS AS DEEMED NECESSARY BY THE ENGINEER. 8.PROTECT ALL LANDSCAPING ADJACENT TO THE PARKING LOT. 9.ALL DISTURBED TURF AREAS SHALL BE RESTORED WITH 6-INCHES OF TOPSOIL, MNDOT 35-241 (NATIVE SEED MIX) AND HYDROMULCH. 10. ALL SAWCUTTING IS INCIDENTAL. THE COST TO SAWCUT SHALL BE INCLUDED IN OTHER BID ITEMS. 11.CONTRACTOR SHALL SALVAGE AND RESPREAD EXISTING TOPSOIL. 90° STALL NOTE: FOR 60° HANDICAP PARKING, A 8' WIDE PAINTED LANE AREA IS NEEDED FOR PASSENGER AND DRIVER LOADING/UNLOADING. LANES CAN BE SHARED BY ADJACENT HANDICAP STALLS. 10' WIDE 90°, 9' WIDE 60° PARKING RATIO 1/25 HANDICAPPED/TOTAL STALLS RATIO 1-8 VAN ACCESSIBLE/HANDICAPPED 6-1-94 16' VAN HANDICAP 16' HANDICAP 8' MIN 8' MIN 8' MIN 8' MIN 20' TYP4" TYP36" MIN ACCESSIBLE ROUTE CROSSWALK BLOCK WHITE CIRCLE - MULTI COMP EXAMPLE: = 4" SOLID LINE WHITE - MULTI COMP SQUARE - PREF THERMO STRIPING KEY PAVEMENT MESSAGE (TYP) PAINT TRIANGLE - PAINT PENTAGON - PREF TAPE SYMBOLS & MATERIALS LEGEND 1ST DIGIT WIDTH 4", 8", ETC. 2ND DIGIT PATTERN S - SOLID B - BROKEN D - DOTTED/DOUBLE 3RD DIGIT COLOR W - WHITE Y - YELLOW B - BLACK 4SW HANDICAP MESSAGE (TYP) PAINT FULL DEPTH BITUMINOUS NOT TO SCALE 2" BITUMINOUS NONWEAR SPNWB230B (2360) 8" AGGREGATE BASE, CL 5 (2211) (THICKNESS VARIES) APPROVED SUBGRADE BITUMINOUS TACK COAT (2357) 1.5" BITUMINOUS WEAR TYPE SPWEA240B (2360) (FOR PARKING LOT WIDENING) AGGREGATE SURFACING NOT TO SCALE 6" AGGREGATE CLASS 5 (100% CRUSHED LIMESTONE) APPROVED SUBGRADE (FOR PARK WALKING PATHS) 192 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXPP ////////////////////////////////////////////////////////////////////////////////////////BBBBBBPPBBBB1010 1008 1005 1013 10001002997 995 993 9 9 0 98 8 9 8 6 1010100510001015SHEET Bolton & Menk, Inc. 2024, All Rights ReservedcH:\ORNO\0C1133581\CAD\C3D\133581C001.dwg 4/3/2024 9:36:37 AMDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. OF CITY OF ORONO, MINNESOTA LURTON PARK 0C1.133581 4DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LUKE CONNOR 60787 4/3/2024 LC JZ JW R 2638 SHADOW LANE, SUITE 200 CHASKA, MN 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com REXISTING CONDITIONS & REMOVAL PLANFEETSCALE 0 10 20 HORZ. SALVAGE GRAVEL SURFACE REMOVE BOLLARD SALVAGE FENCE SAWCUT BITUMINOUS (INCIDENTAL) REMOVAL LEGEND B ///////////// EXISTING PAVERS EXISTING BITUMINOUS LOT EXISTING GRAVEL SURFACE EXISTING FENCE EXISTING CONDITIONS X X SALVAGE & REINSTALL FENCE & GATE SAWCUT BITUMINOUS TO CREATE CLEAN EDGE REMOVE WOOD BOLLARD (TYP) PROTECT PAVERS PROTECT WATER FEATURE & CONCRETE PAD PROTECT EDGING BLOCKS & LANDSCAPING REMOVE GRAVEL RIGHT OF WAY PROTECT LANDSCAPE & STRUCTURE 3 PROTECT POLE PROTECT FENCE NOT MARKED FOR REMOVALS PROTECT FENCE NOT MARKED FOR REMOVALS 193 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXPP X X X XXXXXXXXXXXXXXXXB B B BB B PP998100010 0 3 100510051000998 996995990 1012101110101009997.10997.30997.60998.10999.30999.701000.001000.201000.501000.8 01000.801001.301002.001002.501003.001003.801004.501005.301005.301005.301005.301005.301005.201005.201005.001003.701002.701001.601000.80999.90998.80998.70999.20 999.50 999.70 1000.20 1000.40998.60998.30997.90997.60997.20996.70996.50996.30996.10995.80995.30995.70 995.80 996.40 996.70 996.90999.901000.701001.101001.901001.501002.401003.301003.901004.101004.201003.501003.301002.601002.601002.201002.0013.59%15.18%22.27% 5.44%5.33% 5.22 %15.15%22.85%5.43%5.19%5.74% 19.85% 22.43% 6.90%100810079' TYP 1003 1 0 0 0 9' TYP18' TYPSHEET Bolton & Menk, Inc. 2024, All Rights ReservedcH:\ORNO\0C1133581\CAD\C3D\133581C601.dwg 4/15/2024 8:47:52 AMDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. OF CITY OF ORONO, MINNESOTA LURTON PARK 0C1.133581 4DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LUKE CONNOR 60787 4/3/2024 LC JZ JW R 2638 SHADOW LANE, SUITE 200 CHASKA, MN 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com RCONSTRUCTION PLANFEETSCALE 0 10 20 HORZ. BITUMINOUS PAVEMENT INSTALL GRAVEL SURFACE SEED MIX 35-241 WITH HYDROMULCH REINSTALL FENCE INSTALL BOLLARD X X CONSTRUCTION LEGEND B INSTALL BOLLARDS AROUND DRINKING FOUNTAIN REINSTALL GATE RIGHT OF WAY 4 4SW 4SW 194 Date: May 13, 2024 Item: 19 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Parks Report Title: Golf Course Pavilion Project Award 1.Purpose: The purpose of this item is to award the Golf Course Pavilion project to Mike North Construction. 2.Background: The Parks Commission created a Golf Course Masterplan in 2017. The masterplan focused on amenities such as a deck for the clubhouse, a fire pit, a pavilion, and other items. The pavilion was recently included in the Pickleball Masterplan for the golf course several years ago. While pickleball was removed from consideration at the golf course, the pavilion has remained as an item of interest. The pavilion would be of great use to the golf course to help bring in corporate events, birthday parties, golf customer use, etc. The Orono Lions contacted staff towards the end of 2023 with a request to partner on building a pavilion in time for the 100-year anniversary of the golf course. The Orono Lions would like to dedicate the pavilion to the Leo Feser Family. Leo Feser was the founder of the Orono Orchards Golf Course. Staff brought the request to the Parks Commission who unanimously recommended taking the proposal to the City Council. An open house was held on May 7, 2024. Comments are attached. 3.Scope: The project would feature a 24'x40' wooden structure that would match the aesthetics of the clubhouse. The pavilion would feature a concrete slab for a base. 4.Cost: Staff sent the project to three contractors and only received one quote back for the work. Mike North Construction provided the sole quote. The estimated cost of the project is $80,222. The contractor is willing to use labor from the Orono Lions which will help offset some of the cost of the project. 5.Funding: Funding for this project would come from donations from the Orono Lions and from city funds. The Orono Lions have committed to donate $40,000.00. Richard Anderson of North Shore Marina has also committed to a $2500 donation for the pavilion as well. This would leave a balance of $37,722.00 which would come from a combination of the Golf Course Enterprise fund and the Parks fund. 6.Staff Recommendation: Staff recommends awarding the contract to Mike North Construction. This is a unique opportunity to gain a city asset while partnering with a local charitable group. If the city were to build this without the support of the Orono Lions, the city would be paying a much higher price for the same AGENDA ITEM 195 outcome. The pavilion will be a great amenity to the golf course and can be used year-round by any users of the park. COUNCIL ACTION REQUESTED Motion to award contract to Mike North Construction and to accept donations from the Orono Lions and Richard Anderson of North Shore Marina. Exhibits 24-4-24 A1 Exterior Elevations.pdf 24-4-24 A2 Floor Plan.pdf 24-4-24 A3 Cross Section.pdf Updated Rendering.pdf Orono Orchards Estimate.pdf Barbara Schmitz Comment.pdf Open House Comments.pdf 196 197 198 199 200 Mike North Construction 800 North Brown Rd. Long Lake Mn.55356 4-14-24 updated new plan Previous bid rescinded. Orono Woods Golf Course Pavilion project,updated version with larger posts,3 per corner 40’x 24’x 9’tall open sided,hip roof &hip vaulted paneled ceiling,concrete monolithic slab. Budget Proposal Permit,by others Electrical by others Site sand lift estimate $3,105 Site not prepped,but pretty flat,might need dirt scrapped 4”monolithic slab $15,870 40’x 24’,with turned down perimeter 12”x 8” 2 courses of rod. 2’concrete apron x 40’parking lot side,outside of “footprint”$3,200 If desired Framing materials as designed $32,083 Includes t &g panel ceiling ($9400) Carpentry labor $19,320 Posts to finish Paint and stain as desired $2,350 Roofing materials and labor $3,294 Lift rental $500 Dumpster $500 Grand total $80,222 Thx.Mike North 201 202 Dear Mr. Edwards; I would like my comments included in the packet for the upcoming Park Commission meeting regarding the Orono Golf pavilion project. 1) There is not enough time for Citizens to familiarize and discuss this project in the community with a one hour open house before the next Park Commission meeting. This lack of process is exactly why there is so much unrest. 2) It is unfortunate that this project was discussed on 1/2/24 as a shelter for the Thursday night Golf League. Brian Roath made it clear that the Citizens were second in the discussion around minute 5-6 in the recorded video on the Friends of Orono Youtube channel. 3) If this is for the community, then its development needs to be with the community. This is a historic property and should be treated with respect and care including the neighborhood, and surrounding residents that utilize this amenity. 4) Clear cutting trees for this project should have been considered with the community. 5) Sandwiching this shelter between two active golf holes and next to a parking lot is not safe. 6) Placing this shelter on the front side of the historic clubhouse is a poor decision for aesthetics. This will be the first thing people will see driving by and/or up to the Golf Course. 7) Allowing a place for unsupervised alcohol consumption seems unsupportive to the Golf Course for two reasons - unsupportive of the golf course beverage revenue and not conducive as a place for youth to golf. 8) There is very little space for the golfers to park and having more people on site using the pavilion will make it difficult for arriving golfers to park. It is important to make the site accessible to golfers as that is the priority for the park. Trying to fit in more buildings and different activities in such a small park will turn away the main users and defeat the reason it is a golf course. As a tax paying Citizen, I am frustrated that my tax dollars are going to pay for such a structure without all the details; apparently without sustainability nor regard to historic design. This appears to be a feel good pet project of the Mayor to rush for the 100 year anniversary and the election. I would recommend slowing down and actually gathering feedback from the residents and golfers. Thank you - Barbara Schmidt, 50 Landmark Drive 203 204 205 206 207 208 209 Date: May 13, 2024 Item: 20 Presenter: James Van Eyll, Fire Chief Section: Public Safety Report Title: Purchase of radio equipment for Orono fire facilities 1.Purpose: The purpose of this purchase is to seek Council approval to procure radios for the Orono Fire Facilities. These radios will be first used in our temporary facilities and then moved to our permanent facilities. The radio systems have the ability to upgraded to include Station Alerting when needed in the future. 2.Background: In the Orono Fire Needs Assessment in Section 7 we identified improved technologies at each building. Part of the improved technologies are 2 APX Consolettes for use for overhead speakers and future station alerting. The base stations are needed to allow for radio traffic through the overhead speakers. The radio traffic will allow us to listen and respond quicker to our calls for service when we are at the stations. The advantage to the APX Consolettes is that they have the ability to be upgraded to include station alerting. This is especially important if we are going to staff our stations 24/7. The existing equipment at each of the fire stations isn't upgradeable for station alerting and Motorola is discontinuing support for them in 2025. 3.Cost: Project Cost Temp North Station - Old Public Works $ 22,982.24 Total $ 22,982.24 4.Funding: The funding for this project will be from the bonded monies for the fire facilities. 5.Staff Recommendation: I recommend the approval of the Motorola APX Consolettes and accessories for Temp North Fire Station - Old Public Works Building only. We will return to Council in 2025 for the remaining items for the Navarre Fire Station. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve quote number 2611584 from Motorola Solutions for the Temp North Fire Station - Old Public Works Building not the equipment for the Navarre Fire Station. Exhibits Orono FD - MSI QUOTE-2611584-2 - APX Consolettes and Accessories for N and S Fire Stations MCD5000 RMTS and 2 APX6500 O2 Dash Mount Mobiles - 4-26-24.pdf 210 QUOTE-2611584 ORONO, CITY OF APX Consolettes for N & S Fire Stations, MCD5000's and 2 APX6500 O2 DM Mobiles 04/26/2024 The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entityproviding this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to bedisclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks arethe property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. 211 04/26/2024 ORONO, CITY OF PO BOX 66 CRYSTAL BAY, MN 55323 RE: Motorola Quote for APX Consolettes for N & S Fire Stations, MCD5000's and 2 APX6500 O2 DM Mobiles Dear James Van Eyll , Motorola Solutions is pleased to present ORONO, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide ORONO, CITY OF with the best products and services available in the communications industry. Please direct any questions to Randy Beach at randy.beach@ancom.org. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Randy Beach Account Manager Motorola Solutions Manufacturer's Representative QUOTE-2611584 212 Billing Address: ORONO, CITY OF PO BOX 66 CRYSTAL BAY, MN 55323 US Shipping Address: ORONO, CITY OF 2750 KELLEY PKWY LONG LAKE, MN 55356 US Quote Date:04/26/2024 Expiration Date:06/25/2024 Quote Created By: Randy Beach Account Manager randy.beach@ancom.org 763-257-3865 End Customer: ORONO, CITY OF James Van Eyll jvaneyll@ci.orono.mn.us 952-249-4631 Contract: 20927 - MN DOT 209493 RFQ Number:NA Line # Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ Consolette 1 L37TSS9PW1AN ALL BAND CONSOLETTE 2 $9,933.04 $7,151.76 $14,303.52 1a QA01648AA ADD: HW KEY SUPPLEMENTAL DATA 2 $6.00 $4.32 $8.64 1b G851AG ADD: AES/DES-XL/DES-OFB ENCRYP APX AND ADP 2 $879.00 $632.88 $1,265.76 1c CA01598AB ADD: AC LINE CORD US 2 $0.00 $0.00 $0.00 1d G51AT ENH:SMARTZONE 2 $1,650.00 $1,188.00 $2,376.00 1e GA05508AA DEL: DELETE VHF BAND 2 -$800.00 -$576.00 -$1,152.00 1f GA05509AA DEL: DELETE UHF BAND 2 -$800.00 -$576.00 -$1,152.00 1g G78AR ADD: 3Y ESSENTIAL SERVICE 2 $288.00 $288.00 $576.00 1h L999AG ADD: FULL FP W/E5/KEYPAD/ CLOCK/VU 2 $868.00 $624.96 $1,249.92 1i G806BL ENH: ASTRO DIGITAL CAI OP APX 2 $567.00 $408.24 $816.48 1j QA09113AB ADD: BASELINE RELEASE SW 2 $0.00 $0.00 $0.00 1k W969BG ENH: MULTIKEY OPERATION 2 $363.00 $261.36 $522.72 QUOTE-2611584APX Consolettes for N & S FireStations, MCD5000's and 2 APX6500O2 DM Mobiles Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 3 213 Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1l W382AM ADD: CONTROL STATION DESK GCAI MIC 2 $186.00 $133.92 $267.84 1m G361AH ENH: P25 TRUNKING SOFTWARE APX 2 $330.00 $237.60 $475.20 2 HKN6233C APX CONSOLETTE RACK MOUNT KIT 2 $200.00 $144.00 $288.00 MCD 5000 Deskset System 3 FKN8695AS ETHERNET CABLE 10' 7 $47.00 $47.00 $329.00 4 HKVN4865A LICENSE,CD, MCD 5000 DOCUMENTATION 1 $0.00 $0.00 $0.00 5 F2380A SM,MCD 5000 DESKSET 5 $2,275.00 $1,763.28 $8,816.40 6 F7879B SM, RADIO GATEWAY UNIT (RGU) 2 $2,275.00 $1,710.00 $3,420.00 Miscellaneous Items 7 FHN7394A ASSY,KIT,MCD 5000 DESKSET WALL MT KIT 3 $24.00 $24.00 $72.00 Miscellaneous Items 8 RMN5068A DESKTOP MIC 1 $129.60 $86.40 $86.40 APX™ 6500 / Enh Series ENHANCEDAPX6500 9 M25URS9PW1BN APX6500 ENHANCED 7/800 MHZ MOBILE 2 $3,383.12 $2,435.76 $4,871.52 9a QA01648AA ADD: HW KEY SUPPLEMENTAL DATA 2 $6.00 $4.32 $8.64 9b G851AG ADD: AES/DES-XL/DES-OFB ENCRYP APX AND ADP 2 $879.00 $632.88 $1,265.76 9c G832AD ADD: SPKR 7.5W WTR RST APEX 2 $67.00 $48.24 $96.48 9d G66BF ADD: DASH MOUNT O2 APXM 2 $138.00 $99.36 $198.72 9e G51AU ENH: SMARTZONE OPERATION APX6500 2 $1,320.00 $950.40 $1,900.80 9f G78AT ENH: 3 YEAR ESSENTIAL SVC 2 $288.00 $288.00 $576.00 9g GA01606AA ADD: NO BLUETOOTH/ WIFI/GPS ANTENNA NEEDED 2 $0.00 $0.00 $0.00 QUOTE-2611584APX Consolettes for N & S FireStations, MCD5000's and 2 APX6500O2 DM Mobiles Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 4 214 Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 9h GA00804AA ADD: APX O2 CH (GREY) 2 $541.00 $389.52 $779.04 9i G444AH ADD: APX CONTROL HEAD SOFTWARE 2 $0.00 $0.00 $0.00 9j G335AW ADD: ANT 1/4 WAVE 762-870MHZ 2 $15.00 $10.80 $21.60 9k G806BL ENH: ASTRO DIGITAL CAI OP APX 2 $567.00 $408.24 $816.48 9l W22BA ADD: STD PALM MICROPHONE APX 2 $79.00 $56.88 $113.76 9m QA09113AB ADD: BASELINE RELEASE SW 2 $0.00 $0.00 $0.00 9n W969BG ENH: MULTIKEY OPERATION 2 $363.00 $261.36 $522.72 9o G361AH ENH: P25 TRUNKING SOFTWARE APX 2 $330.00 $237.60 $475.20 Grand Total $44,216.60(USD) Notes: ● Radio Gateway Units (RGU's) and MCD5000 Remotes are planned for POE (Power Over Ethernet). Power supplies for each are available upon request. 1 Base Microphone for 1 MCD5000 is also included. 3 MCD5000 wall mount brackets are also included. ● Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and ServicesTax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will beadded to invoices. QUOTE-2611584APX Consolettes for N & S FireStations, MCD5000's and 2 APX6500O2 DM Mobiles Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 5 215 Date: May 13, 2024 Item: 21 Presenter: Adam Edwards, City Administrator / Engineer Section: City Administrator/Engineer Report Title: Navarre Garage Additions (24-034) - Award 1.Purpose: The purpose of this item is to award Navarre Garage Addition Project. 2.Background: At the March 11, 2024 council meeting staff was directed to design and addition for the existing storage garage at the Navarre Water Plant. Oertel Architects prepared the designs and specification sheets for the addition and city staff solicited quotes from local construction companies. The addition will be used to store some Orono fire equipment until the return of the Navarre Fire Station at which time the facility will revert back to general equipment storage for multiple city departments. 3.Scope: The scope of the project is to construct and 14 x 36 foot addition to the water plan garage. (See Exhibit A for Site plan and Building Floor Plan) 4.Cost: Four quotes were solicited and two received. The low quotes was from Dering Pierson Group (DPG) for $169,513.46. The other quote received was from Ebert Construction for $172,900.00. 5.Funding: The project will be funded by the Facilities Fund, which includes $3,000,000 for fire facilities from the 2021 facilities bond. 6.Staff Recommendation: I recommend acceptance of the quote provided by DPG AGENDA ITEM COUNCIL ACTION REQUESTED Accept quote from DPG for $162,513.46 to construct an addition at the Navarre water plant garage. Exhibits A. Orono equipment garage addition site plan and layout.pdf B. Orono - Equipment Garage Addition - DPG Estimate 05-09-24.pdf 216 OHEOHElSPILT RAIL FENCE 55lll OHEOHE OHE OHE OHE OHE OHE OHE OHE OHEOHE OHE OHE OHE OHEUGE956.36956.95956.53960955 958959961962957 956 PROPERTY INFORMATIONTOTAL PROPERTY AREA 0.61 ACDISTURBED AREA0.06 ±AC OR 2,200 SFDISTURBED SOIL VOLUME120 ±CYEXISTING IMPERVIOUS AREA0.24 ACPROPOSED IMPERVIOUS AREA0.24 ACPROPOSED SITE LEGENDCONCRETE PAVEMENTCHAINLINK FENCE0'20'40'NOTES:1.ALL DIMENSIONS SHOWN ARE TO FLOW LINE, CENTERLINE OF FENCE,EDGE OF PAVEMENT, OR EXTERIOR FACE OF BUILDING, UNLESSOTHERWISE NOTED.2.CONTRACTOR SHALL VERIFY ALL PLAN AND DETAIL DIMENSIONS PRIORTO CONSTRUCTION.3.ALL CROSSWALK STRIPING SHALL BE WHITE IN COLOR.4.ALL INTERIOR PARKING STALL STRIPING SHALL BE 4" AND YELLOW INCOLOR.5.ACCESSIBLE PARKING STALL STRIPING, ACCESS AISLE, SYMBOL, ANDSIGNAGE SHALL BE IN ACCORDANCE WITH LOCAL AUTHORITYREQUIREMENTS.6.CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIESDURING CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TOAVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES.7.ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THERECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER.8.CONTRACTOR SHALL PROVIDE A TEMPORARY PEDESTRIAN ACCESS ROUTEPLAN FOR ANY WORK PERFORMED WITHIN THE PUBLIC RIGHT-OF-WAY.9.CONTRACTOR SHALL PROVIDE A TEMPORARY TRAFFIC CONTROL PLANFOR ANY WORK PERFORMED WITHIN THE PUBLIC RIGHT-OF-WAY.11.THE LOCATIONS AND ELEVATIONS OF THE EXISTING UTILITIES SHOWNHEREIN ARE APPROXIMATE. THEY HAVE BEEN PLOTTED FROM AVAILABLESURVEYS AND/ OR RECORDS. THE CONTRACTOR IS RESPONSIBLE FORFIELD VERIFYING LOCATION AND ELEVATION TO ENSURE THAT ANYEXISTING UTILITIES (SHOWN OR NOT SHOWN) ARE NOT DAMAGEDDURING CONSTRUCTION.12.CONCRETE ENTRANCES AND APPROACHES SHALL NOT EXCEED 2.00%CROSS SLOPE IN WALKABLE AREAS.13.ALL EXCESS OR WASTE MATERIAL GENERATED AS PART OFCONSTRUCTION SHALL BE REMOVED FROM THE SITE AND DISPOSED OFIN ACCORDANCE WITH STATE AND LOCAL REQUIREMENTS.14.ALL EXCAVATION SHALL BE IN ACCORDANCE WITH THE CURRENTEDITION OF "STANDARD SPECIFICATIONS FOR TRENCH EXCAVATION ANDBACKFILL/SURFACE RESTORATION" AS PREPARED BY THE CITYENGINEERS ASSOCIATION OF MINNESOTA.15.ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THERECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER.16.INFILTRATION AREAS SHALL NOT BE EXCAVATED TO FINAL GRADE UNTILTHE CONTRIBUTING DRAINAGE AREA HAS BEEN CONSTRUCTED ANDSTABILIZED. ONLY LOW IMPACT TRACK EQUIPMENT SHALL BE USEDWITHIN INFILTRATION AREAS.17.SPOT ELEVATIONS SHOWN INDICATE FINISHED PAVEMENT ELEVATIONS& GUTTER FLOW LINE UNLESS OTHERWISE NOTED. PROPOSEDCONTOURS ARE TO FINISHED SURFACE GRADE.18.GOPHER STATE ONE CALL DAMAGE PREVENTION SYSTEM FOR BURIEDUTILITIES. 1-800-252-1166. CONTRACTOR SHALL HIRE A PRIVATEUTILITY LOCATOR TO ASSIST WITH PRIVATE UTILITY LOCATES.125' CONCRETE DRIVE APRONFENCE TO MATCH EXISTINGMATCH INTO EXISTING CLASS V DRIVEWAY PAVEMENT SECTIONGRADE BREAKMATCH INTO EXISTING BOULEVARDKEY NOTES:PLOTTED:FILE NAME:4-26-2024SIGNATURE04-29-2024PROJECT NUMBER:DATE ISSUED:DRAWN BY:CHECKED BY:REVISIONS:PROJECT NAME:09623003SHEET NO:DATESHEET NAME:09623003-C-Base-Proposed.dwgLICENSE #I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER IN THE STATE OFMINNESOTA.1795 ST. CLAIR AVENUEST. PAUL, MN 55105 (651) 696-5186www.oertelarchitects.comOERTELARCHITECTSGKDRJKORONO, MN.OronoEquipmentGarage AdditionCONSULTANTS:NOTES:6163304-29-2024SITE ANDGRADING PLANC201LIVINGSTON AVENUEBLAINE AVENUELYRIC AVENUE222GRADING LEGEND= EXISTING MAJOR CONTOUR= EXISTING MINOR CONTOUR= EXISTING CONTOUR LABEL= PROPOSED MAJOR CONTOUR= PROPOSED MINOR CONTOUR= PROPOSED CONTOUR LABEL= EXISTING SPOT ELEVATION*= PROPOSED SPOT ELEVATION*= PROPOSED SURFACE FLOW DIRECTION*SPOT ELEVATIONS ALONG CURB & GUTTER AND OTHERREVEALS ARE TO FLOWLINE, UNLESS OTHERWISE NOTED.100XX.XX34533334536'14.66' 217 218 Orono - Equipment Garage Addition Orono , MN 5/9/2024 GENERAL CONDITIONS 28,951.60$ Insurance Performance and Payment Bonds Builders Risk Project Manager Superintendent General Labor Dumpsters Testing and Special Inspections Sanitary Unit Small Tools & Consumables Surveying Final Construction Clean DEMO 1,840.00$ Demo Existing Concrete SOG SITE WORK 16,760.00$ Furnish and Install Erosion and Sendiment Controls Footing Excavation Rough Grading Finish Grading Relocate Utility Hand Hole ??? CONCRETE 15,677.20$ Furnish and Install 6" Reinforced Concrete SOG Furnish and Install Poured Strip Footing Furnish and Install Concrete Apron MASONRY 9,845.00$ Furnish and Install 12" Reinforced CMU Foundation Insulation on Both Sides of the Foundation Wall CARPENTRY 38,664.00$ Furnish and Install 2x6" Wood Framing @ 16" O.C. Furnish and Install Wood Roof Trusses Furnish and Install 3/4" Plywood Sheathing Furnish and Install Wood Blocking . THERMAL AND MOISTURE PROTECTION 8,113.00$ Furnish and Install R-20 Batt Insulation at Framed Walls Furnish and Install R-49 Batt Insulation at Ceiling Furnish and Install Spay-foam Insulation Furnish and Install 1.5" Ridgid Insulation at Exterior EXTENDED COST DESCRIPTION ESTIMATE Dering Pierson Group, LLC | 22401 Industrial Blvd, Rogers, MN 55374 | 612.325.9450 Page 1 of 3 219 Orono - Equipment Garage Addition Orono , MN 5/9/2024 EXTENDED COST DESCRIPTION ESTIMATE DOORS & FRAMES 5,750.00$ Remove and Reinstall Existing OHDs JOINT SEALANTS 910.50$ Expansion Joint Sealants GYPSUM BOARD WALLS AND CEILING 5,544.00$ Furnish and Install Level 5 Drywall PAINTING 2,430.00$ Furnish and Install Paint at Interior and Exterior Walls PLUMBING 1,500.00$ Furnish and Install Floor Drain ???? ELECTRICAL 4,950.00$ Lighting Relocation SUBTOTAL 140,935.30$ Building Permits, SACWAC 2,114.03$ Building Permits SACWAC - By Owner Profit and Overhead 26,464.13$ Profit and Overhead Construction Contingency -$ Project Contingency CONSTRUCTION COST TOTAL 169,513.46$ Dering Pierson Group, LLC | 22401 Industrial Blvd, Rogers, MN 55374 | 612.325.9450 Page 2 of 3 220 Orono - Equipment Garage Addition Orono , MN 5/9/2024 EXTENDED COST DESCRIPTION ESTIMATE CLARIFICATIONS 1. Work to be done during normal business hours. 2. Estimate is good for 15 days. 3. Owner shall obtain and pay for all permit drawing costs. 5. No winter conditions have been included in this estimate. 6. Any added scope not listed in the scope detail above will be an added cost to the Project/Owner. 7. Any work noted on the drawings that is not referenced in the spec has been excluded in our proposal and will result in a Change Order. Estimate prepared by Tim Ekblad tekblad@deringpierson.com 651-968-6308 Dering Pierson Group, LLC | 22401 Industrial Blvd, Rogers, MN 55374 | 612.325.9450 Page 3 of 3 221 Date: May 13, 2024 Item: 22 Presenter: Adam Edwards, City Administrator / Engineer Section: City Administrator/Engineer Report Title: Correspondence with the Long Lake City Council 1.Purpose: The purpose of this item is to respond to recent correspondence form the Long Lake City Council. 2.Cost: On May 8th 2024 the the letter at Exhibit A was received from the Long Lake. 3.Staff Recommendation: I recommend we reply to the Long Lake letter. A draft response is provided at Exhibit B. The draft was prepared by staff and reviewed by the communications committee and our attorney in the Long Lake Litigation. AGENDA ITEM COUNCIL ACTION REQUESTED Approve a response letter. Exhibits A. Letter from Long Lake City Council to Orono City Council on May 8, 2024.pdf B. Draft Response Letter to Long Lake.docx 222 CITY OF LONG LAKE | 450 Virginia Avenue, PO Box 606, Long Lake, MN 55356 | Phone / 952-473-6961 | May 8, 2024 City of Orono Attention: Orono City Council 2750 Kelley Parkway Long Lake, MN 55356 [VIA EMAIL: aedwards@oronomn.gov] As it has been some time since our last offer letter to you on January 27, 2023, and many things have changed since then, we felt it was appropriate to re-state and clarify our latest offer to your city regarding fire service. We continue to hope Orono will be willing to accept the collaborative model we outlined in Option A in that letter to you. Here are updated details regarding Option A. Option A As you know, in April 2021, your city decided to terminate the 2002 Agreement and Contract for Fire Protection by serving a Notice of Termination to our city and the City of Medina. While Orono’s termination of the contract is an unfortunate departure from our generations-old partnership, we are hopeful our two cities can continue to partner for fire service under a different structure. Instead of having the fire department report directly to the City of Long Lake as it has done since 1915, Long Lake has been willing to meet halfway and have the fire department and its chief report to a board comprised of city council members from the involved cities. This would be done through a shared services agreement similar to the Joint Powers Agreement that guides the highly successful Excelsior Fire District (EFD). The current EFD model was created in 2002 under similar circumstances when five cities came together to serve their over 17,000 residents, with 48 firefighters who responded to 1,160 calls last year. One of the participating cities is Shorewood, which has a population comparable to Orono and is also a lakeshore city consisting primarily of residential properties. The funding model for our partnership-model fire department could be based on the League of Minnesota Cities (LMC) model policy for fire service, which is based on: • The number of fire service calls to each city averaged over the last three years • The market value of all taxable and non-taxable structures in each city • The population of each city This formula would be more financially beneficial to Orono than the current contract. Chief Van Eyll analyzed the numbers in 2022, and if the four current cities participated, Orono’s share of the budget would drop to 75%, which closely matches Orono’s annual call percentage. If we were fortunate enough to have the City of Wayzata and its fire department partner with us, Orono’s share of the budget could drop to 49%. 223 We are hopeful this shared services partnership model is agreeable to you. This type of structure would allow both cities to have a meaningful say in the operation and management of our fire department and would give us the opportunity to develop new terms to address present mutual concerns, such as how capital expenditures are addressed. As you should know, our firefighters are the most important part of our community’s fire service . The size of our community simply does not adequately provide Orono with the ability to staff a separate independent fire department. We can have a much stronger and better-staffed department by keeping our firefighters together. The department can continue to expand duty crews that would be ready to respond from both stations at a fraction of the cost. This partnership would also negate the need for Orono to purchase duplicative fire equipment and facilities, saving our community members millions of dollars. If Option A is not amenable to your city, we ask you to consider a new Option B, which is to work to extend the current contract under the existing or similar terms. We believe Long Lake and Orono would like to address how capital expenditures are made under the current contract, so we propose changing that language to address the concerns both cities have raised. In addition, we would consider changing the funding formula among the parties to the LMC formula mentioned in Option A. We are also mindful of your looming July 1, 2024, deadline for the Orono FD to take over the two CAD zone service areas in southwestern Orono. With just over seven (7) weeks to go, Long Lake wishes to ensure that the residents in the service area you are taking over are being well served. We understand you are still acquiring uniforms and equipment, conducting training, hiring, evaluating call coverage capabilities, constructing facilities, and more. The rollout plans articulated publicly by Orono reveal numerous anticipated gaps that are unlikely to be sufficiently addressed by July 1. Long Lake is more than willing to continue to serve that service area until you have had sufficient time to adequately prepare to provide essential public safety services to your residents. Corresponding budgeting and cost allocation adjustments could be made in short order to accommodate the delayed commencement. We recognize July 1 continues to be Orono’s emergency response viability goal, but commitment to an aspirational deadline should not be prioritized over operational readiness. Regardless of the Orono Council’s long-term decision, Long Lake will continue to pursue partnering with the City of Wayzata to combine the talents of two very successful departments. Long Lake is committed to strengthening our partnerships with Medina, Minnetonka Beach, and any other city open to collaborating. Collaboration is the only way to achieve the highest quality of service on the most cost-effective basis. Please consider these options for maintaining and growing the undeniably high-performing fire department that has served our community for over a century . Additionally, let us know if you would like to discuss a delayed commencement date for Orono’s coverage of the above - referenced CAD zones. Our proposed collaborative approaches are the only options that provide the most benefits and the highest level of public safety to our two most significant stakeholders: our citizens and our firefighters. Best Regards, Charlie Miner, Mayor On behalf of the Long Lake City Council 224 CITY OF ORONO 2750 K ELLEY P ARKWAY ,O RONO ,M INNESOTA 55356 www.oronomn.gov May 13, 2024 Long Lake City Council VIA EMAIL: sweske@longlakemn.gov City of Long Lake 450 Virginia Avenue, PO Box 606 Long Lake, MN 55356 Dear Long Lake City Council, Thank you for your letter dated 8 May 2024. We appreciate you for reaching out and providing clarity on the proposed partnership model regarding fire service between our cities. We also value you allowing your City Administrator and Fire Chief to meet and coordinate with ours. We acknowledge the dedication and commitment both parties have shown in exploring avenues for collaboration.Although we have discussed all reasonable options in mediation over the last several months, we remain open to continuing a dialogue concerning future partnering opportunities. We encourage a continuation of those efforts as we believe it is in the best interest of both of our cities for open communication to plan for a smooth and coordinated process to bring the current contract to a close. The City of Orono has established the Orono Fire Department (OFD), which will provide safe, efficient and cost-effective emergency services to our residents now and into the future. As part of this process, we are establishing an emergency services organization that is directly accountable to the Orono City Council in line with the other services and we provide our citizens and other municipalities. The creation of the OFD further allows for integration with Orono’s existing departments functions such as of finance, information technology, human resources, fleet, facilities,and public works. Further,the new department gains significant advantages and efficiency with our other branch of public safety in the Orono Police Department. The OFD has a new organizational service model which includes full time and part time ‘career’ firefighters as well as ‘volunteer’ paid-on call firefighters. The staffing model includes dedicated part time firefighters serving on duty crews during the majority of the day. This will allow for more efficient and quick response times; serve to mitigate the local and national trends surrounding reliance on ‘volunteer’ staffing concerns; and offer increased opportunity for integration with other full time emergency responders and city services. Building a new department takes significant time, effort and resourcing. Therefore,as allowed by the contract, we began this process last year and enacted a phased approach by providing service to our Navarre area July 2024 and then the remainder of Orono in January 2026. We appreciate your willingness to accommodate our transition process but feel some more context on our readiness would be helpful for you.Although it looks different, we are confident in the services we will be offering and the level of safety and responsiveness we will provide.We have nearly doubled the staff serving Navarre area moving from 11 ‘volunteer’ paid on-call firefighters to a total of 19 firefighters consisting of both ‘career’ duty crew and ‘volunteer’ paid on-call.Our department has decades of combined experience, are well trained and certified. By maintaining ‘career’ duty crew members from 6am to 10pm daily, we will have responders immediately ready for service.While the 225 new model is vastly different from the current model, rest assured, we are fully prepared, staffed and equipped to meet the needs of our citizens starting July 1st 2024. In appreciation of our years of partnership, Orono remains willing to provide fire response from our ‘career’ duty crews to the entire call area at no cost to the City of Long Lake during the transition period. We value the longstanding partnership between our cities and remain committed to finding a solution that enhances the quality of fire services for our residents. We remain open to a long-term partnership with Long Lake in many different forms. We remain open to negotiating a long-term partnership allowing Orono Fire Department to provide service to Long Lake. We remain committed to working out a long- term shared use agreement for the co-owned Willow Drive Station. We remain hopeful that we can partner to support one another as we move through this transition no matter the final outcome. Orono sees future fire service partnerships being modeled and benchmarked on our successful police service partnerships. For funding such an endeavor we agree with you that the League of Minnesota Funding Model mentioned in your recent letter is the best way forward. While the department would remain under Orono’s direct management, a board or commission would be established with powers similar to the Long Lake Fire advisory board or the Orono Police Commission. This proposal is an option that provides benefits and the highest level of public safety to our two most significant stakeholders: our citizens and our firefighters. We hope you will consider our new partnership ideas with adjusted funding formulas and our operational management shift. This is a partnership that will not only meet the needs of today, it will bring us well into the future. Although it is our wish that you would consider our proposed partnership, we understand you have other options you are exploring. If this is something you would like to pursue, please let us know and our respective staffs can begin to work on the details for the necessary agreements. In summary, we value the longstanding partnership between our cities and remain committed to finding a solution that not only maintains but also enhances the quality of fire services for our residents, preparing us for the future. We believe it is in both our cities’ best interest to focus on the future by either committing to a partnership as outlined above or focusing our efforts on proactively coordinating a plan for the disposition of the Orono owned and jointly owned fire equipment and facilities. There are benefits to both cities to establish a plan who will need what equipment and how we are going to share the Willow Drive Station. We are enthusiastic about the opportunity to collaborate and address shared challenges in ways that serve the mutual interests of both communities. We look forward to your response. Respectfully, On behalf of the Orono City Council Denny Walsh, Mayor 226 Date: May 13, 2024 Item: 23 Presenter: Adam Edwards, City Administrator / Engineer Section: Council Committee Reports Title: Review Council Committee Reports 1.Purpose: The purpose of the agenda item is for the Orono council members to update one another on recent council committee meetings. 2.Last Meeting: A. The Human Resources Committee met on May 8th. A copy of the agenda is at Exhibit A. B. The Communication Committee met on May 9th. (1) A copy of the agenda is at Exhibit B. (2) A draft of the meeting procedure and decorum handout the committee was charged with working on is at Exhibit C. C. The Legal Committee is set to meet on May 13th. As of the writing of this council action this meeting has not yet occurred so an agenda/synopsis in not available. This meeting is to discuss upcoming mediation in the Long Lake litigation. 3.Members: A. The Human Resources Committee Council Members. Mayor Denny Walsh & Council Member Alisa Benson City Staff Members. Adam Edwards, Maggie Jin, Anne Hentges. B. The Communications Committee Council Members. Mayor Denny Walsh & Council Member Maria Veach City Staff Members. Adam Edwards, Christine Lusian. C. The Legal Committee Council Members. Mayor Denny Walsh & Council Member Matt Johnson City Staff Members. Adam Edwards Other Participants. City Attorney Soren Mattick, Attorney Paul Reuvers AGENDA ITEM COUNCIL ACTION REQUESTED Discussion Item - no formal action required. Exhibits A. HR Committee Agenda B. Communication Committee Agenda C. Draft Meeting Handout.pptx 227 HR Committee Agenda 8 May 2024 1. Old Business. Last meeting 19 March 2024 A.Organizational Initiatives (1)IT Services management function. Draft JD’s Complete: IT manager and IT Technician Funding analysis complete. Funding available through IT Fund starting in July 2024. (2)Communications position. Finalizing Draft JD: Communication Coordinator Funding analysis started- need 2023 fund audit to be completed to ID fund transfer amounts available in 2024. (3)Natural Resources Planner/Manager CDD still assessing need and scope of this proposed position change. B.Recruiting and retention (1)Police Recruiting Grant Participation- Awarded-PD working through applications. C.HR Operations and Services (1) Implementing Police scheduling system and integration with city payroll system (2) Reviewing onboarding and training tracking systems. 2. New Business. A.Organizational Initiatives. Continuation of above. B.HR Operations and Services (1) Work Place Cultural assessment- Staff has been meeting with and soliciting quotes for consultants for a Cultural assessment. Assessment will focus on administrative departments, Public Works and Parks. We are looking a using a phased approach with phase one being an assessment and report and subsequent phases for any action items that come out of the report. 3. Potential Future Items A.Compensation Adjustment Request- PD Mgmt B.Engineer Tech position C.Permit Technician D.Future Public Safety Department reorg 228 Communications Committee Agenda 9 May 2024 1. Old Business. A. Communications update – Summary of last month’s efforts B. Communications Initiatives (1)Communication position Update. o Draft JD prepared o Budget impact analysis (2) Code of Conduct Development o Review Draft 2. New Business. A. Review of Project Communications o Briefing on current practices o Discussion on ideas for improvement B. Communication Consulting (1) Review proposal o Communication planning o Communications project- Fire o Communications Staff Augmentation 3.Any other Business. 229 Meeting Procedure City Council meetings are the forum for the City Council to conduct the city’s business. The mayor is the presiding officer and responsible for the orderly conduct of the meeting. •Call to Order: The mayor officially opens the meeting, signaling the beginning of business. The mayor establishes a quorum, members are present to conduct official business. •Approval of Agenda and the Consent Agenda: Council members vote to approve the agenda for the meeting and approve in one motion those items on the consent agenda. •Regular Agenda Items: Introduction and discussion of new items for council consideration.Council members vote on resolutions, ordinances, and other motions as appropriate. •Reports by Staff: Staff members provide reports or updates on relevant matters. •Public Comments: Time for the public to address the council. •Reports by Council: Council provides reports or updates on relevant matters. •Adjournment: The presiding officer officially closes the meeting, indicating the end of business. Public Participation in Meetings City Council meetings are open to the public pursuant to the Minnesota Open Meeting Law. Comments from the public are appropriate during public hearings and during public comment periods or on specific agenda items if requested by the mayor. Request of the Mayor: The Mayor may request members of the public to participate in further discussion on agenda items and will call on you. Public Comment allows members of the public to address the council on any topic. The mayor will start with residents and then proceed to non-residents. Please raise your hand and the mayor will call you to the podium and request you state your name and address for the record. Your remarks will be limited to 3 minutes but you may always follow up after a meeting with any member of council or staff. The role of the council is to listen only. It is not a designated forum for dialogue. It is the role of the Mayor to ensure time limits are adhered to. Meeting Decorum All who attend the meeting are asked to observe the following guidelines to ensure business meetings are orderly and productive for everyone. Respectful Conduct: Participants are expected to treat each other with respect and courtesy Listening Attentively: Attendees should listen attentively to speakers without interruption. Please silence electronics. Addressing the Chair: Speakers should address their comments to the Mayor and avoid engaging in side conversations that may distract from the proceedings. No Personal Attacks: Criticism of ideas is acceptable, but attacks against individuals are not tolerated. It is the role of the mayor to ensure respectful behavior. Orderly Conduct: Attendees are expected to maintain order and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise. Following Agenda: Participants should adhere to the agenda and refrain from introducing unrelated topics during the meeting. Respect for Time: Speakers should be mindful of time, limit their remarks to allow sufficient opportunity for others to speak. It is the role of the mayor to enforce the time. * Disruptive conduct that interrupts, delays, or disturbs the peace and good order of the proceedings of the council is grounds for ejection. The Mayor has the power to remove a member of the public at any time during a meeting if the person is disrupting the meeting from carrying Public Hearings: Holding formal hearings to gather public input on specific issues or proposed policies, with opportunities for public testimony and discussion. Land use related public hearings are held by the Planning Commission the 3rd Monday of the month. Advance Written Communication: Interested individuals should send comments in advance allowing for comments to be added to the packets. Please contact the staff lead in advance 230 Welcome to the Orono City Council Meeting If this is your first meeting, we hope this helps you understand the purpose and flow of the meeting. If you are familiar with a city meeting, please refer to this for reminders as needed. THANK YOU FOR COMING! The City Council meets the 2nd and 4th Monday of each month following the Official City Calendar. Meetings are held in the Council Chambers at 2780 Kelley Parkway: 5pm - Work Session 6pm - Regular Meeting Agendas & Minutes Agendas are available the Friday prior to the meetings on the Orono Website under Meetings. Minutes are available following approval at the next meeting on the Orono website under Minutes. Mayor Dennis Walsh dwalsh2@oronomn.gov 612-414-5055 Council Members Richard Crosby II rcrosby@oronomn.gov 612-964-8981 Matt Johnson mjohnson@oronomn.gov 651-801-7580 Alisa Benson abenson@oronomn.gov 612-201-4488 Maria Veach mveach@oronomn.gov 612-220-2435 City Hall Hours: Monday- Friday 8am-4:30pm Address:2750 Kelley Ave, Orono, MN 55356 City Hall Phone: 952-249-4600 Website: Oronomn.gov Facebook: Facebook.com/CityofOronoMN Twitter: Twitter.com/oronomn Instagram: Instagram.com/oronomn_lakeshorecity City Staff City Administrator / Engineer Adam Edwards aedwards@oronomn.gov City Clerk Christine Lusian clusian@oronomn.gov Community Development Director Laura Oakden laokden@oronomn.gov Finance Director Maggie Jin mjin@oronomn.gov Police Chief Correy Farniok cforniok@oronomn.gov Fire Chief James VanEyll jvaneyll@oronomn.gov Public Works Superintendent DJ Goman dgoman@oronomn.gov Parks & Facilities Superintendent Josh Lemons jlemons@oronomn.gov Ways To Engage The Council While council meetings are a great way to hear what is happening in the city, and observe as the council conducts city business, it is not the best way to engage with the council or staff. Here are opportunities to connect: •Contact any or all council members by phone or email. •Attend Coffee with the Mayor, 2nd Wednesday of the Month. 231 1. Respectful Conduct: Participants are expected to treat each other with respect and courtesy 2. Listening Attentively: Attendees should listen attentively to speakers without interruption. Please silence electronics. 3. Addressing the Chair: Speakers should address their comments to the Mayor and avoid engaging in side conversations that may distract from the proceedings. 4. No Personal Attacks: Criticism of ideas is acceptable, but attacks against individuals are not tolerated. It is the role of the mayor to ensure respectful behavior. 5. Orderly Conduct: Attendees are expected to maintain order and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise. 6. Following Agenda: Participants should adhere to the agenda and refrain from introducing unrelated topics during the meeting. 7. Respect for Time: Speakers should be mindful of time, limit their remarks to allow sufficient opportunity for others to speak. It is the role of the mayor to enforce the time. Welcome to the City of Orono Council Meeting. All who attend the meeting are asked to observe the following guidelines to ensure business meetings are orderly and productive for everyone. 232 Public Comment •This is and opportunity for the public to address the Council •The Council will not engage in discussion or take action in items presented at this time. The Council may refer issues to staff for follow up consideration at a future meeting. •When requested by the Mayor, raise your hand for permission to approach the council. •After approaching the podium, say into the microphone, your name and address for the record. •Each speaker limit their comments to three (3) minutes. •We encourage speakers to address the entire council and to keep their remarks respectful and relevant. Timer 233