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Home My WebLink About04-08-2024 City Council Minutes Minutes City Council Regular Meeting Monday,April 8,2024, 6:00 PM tifil� �c?� City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 KFSHO� Mayor Walsh called the meeting to order at 6:00 p.m.,followed by the Pledge of Allegiance. ROLL CALL Orono City Council members present: Mayor Dennis Walsh, City Council Members Matt Johnson, Alisa Benson, Richard Crosby III, and Maria Veach. Staff present were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards,Fire Chief James Van Eyll,City Planner Natalie Nye, City Planner Melanie Curtis and Community Development Director Laura Oakden. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT AGENDA 1. City Council Meeting Minutes March 11,2024 2. Claims/Bills 3. Rental Licenses 4. Grant for Safety Vehicle—Resolution 7461 5. Grant for Police Officer—Resolution 7462 6. Contract for Scheduling Software—Resolution 7467 This item was removed from the consent agenda 7. Donation for Police Equipment—Resolution 7468 8. Hire Parks Maintenance Employee 9. Hire Seasonal Brush Site Attendants 10. Big Island Dock Rental License and Contract Amendment 11. LA24-000013, City Code Text Amendments, Chapters 54,78, and94A-Ordinance Nos.302, 303 and 304, Third Series 12. LA24-000009, Revision LLC, 797 Ferndale Road N,Variances-Resolution7463 This item was removed from the consent agenda 13. LA24-000011,Robey Construction o/b/o Steve Streich,1487 Shoreline Dr,Variances-Resolution No.7464 14. LA24-000012,Robert Breon,2700 Casco Point Road,Variances-Resolution7465 Crosby moved,Johnson seconded,to approve the Consent Agenda with Items 6 and 12 removed. VOTE: Ayes 5,Nays 0. COMMUNITY DEVELOPMENT REPORT 12. LA-000009,Revision LLC, 797 Ferndale Road N,Variances-Resolution 7463 The City Council is requested to review the Staff report,receive a presentation,and discuss and adopt the resolution adopting Resolution 7463 for a variance request for average lakeshore setback in order to make the site buildable. Page 1 of 5 �0W Minutes City Council Regular Meeting a Monday,April 8,2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 ESHO The Council discussed the item and asked questions of staff and the applicant,John Daley with Vision 153 Wayzata. Johnson moved,Veach seconded,to adopt Resolution 7463 for a variance to average lakeshore setback for 797 Ferndale Rd.N.VOTE: Ayes 5,Nays 0. 15. LA24-000008, GreenWood Design Build o/b/o Brenda Iversen,1850 Lakeside Trail,Variance The City Council is requested to review the Staff report,receive a presentation, and discuss and provide feedback to staff for a resolution on a requested variance for driveway width. The Council discussed the item and asked questions of staff and the applicant,Doug Cutting of GreenWood Design Build. Johnson moved,Crosby seconded,to direct staff to draft a resolution of approval for a driveway of 12 feet with 8 feet of asphalt. VOTE: Ayes 5,Nays 0. The Council also directed staff to review the existing limit for 8-foot wide driveways in that area. 16. 975 Long Bridge Lane, Outdoor Escapes and Hendell Homes o/b/o Paul and Andrea Scott Encroachment Agreements The City Council is requested to review the Staff report,receive a presentation, and discuss and provide direction concerning existing encroachments. The Council discussed the item and asked questions of staff and the applicant,Hans Frees, Outdoor Excapes. Johnson moved,Benson seconded,to direct staff to draft a resolution permitting the septic tank in the existing location and requiring removal of the encroaching portion of the retaining wall. VOTE: Ayes 5,Nays 0. Community Development Director Oakden presented information on building permit revenue year to date and other Community Development Department activities. PUBLIC SAFETY REPORT 6. Contract for Scheduling Software—Resolution 7467 The City Council is requested to review the Staff report, receive a presentation, and discuss and adopt Resolution 7467 for fire department scheduling software. Walsh moved,Johnson seconded,to adopt Resolution 7467 approving the contract with Vector Solutions for scheduling software for the Orono Fire Department. VOTE: Ayes 4,Nays 1 (Benson). 17. Pay for On-Call and Certifications Page 2 of 5 'cL0AtW Minutes City Council Regular Meeting Monday,April 8,2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 The City Council is requested to review the Staff report, receive a presentation, and discuss and adopt the resolution approving pay for on-call and EMT certification and holidays for fire fighters. The Council discussed the item and asked questions of staff. Crosby moved,Johnson seconded,to approve pay for on-call,certification and holidays as proposed. VOTE: Ayes 3,Nays 1 (Benson),Abstain 1 (Veach). 18. Hire Part-time Fire Fighters The City Council is requested to review the Staff report,receive a presentation, and discuss and approve the hiring of two part-time fire fighters. The Council discussed the item and asked questions of staff. Veach moved,Crosby seconded,to approve conditional job offers to two part-time fire fighters, Tom Brown and Matt Hoover at$20 per hour as of April 9,2024.VOTE: Ayes 4,Nays 1 (Benson). Fire Chief Van Eyll,continuing the Public Safety Report, gave a presentation on planned, existing and pending staffing levels for the Orono Fire Department,expected equipment deliveries and space remodeling for July 1,2024 and Jan 1, 2026. ATTORNEY REPORT City Attorney Mattick said he would have updates during the closed session. CITY ADMINISTRATOR/ENGINEER REPORT 19. Consider Public Road Petition(Mr. Ryan Ortlip) The City Council is requested to review the Staff report, receive a presentation, and discuss and give feedback to staff on possible construction of a new public street requested to serve West Branch Road The Council discussed the item and asked questions of staff and the petitioner,Ryan Ortlip,4685 West Branch Rd. and a neighbor,Erin Truskoski,4665 West Branch Rd. Council members indicated no interest in a public road but suggested the applicant make a storm water application and work with City staff and neighbors to see if there is a solution involving the City right-of- way. 20. Award Contract for 2024 Street Maintenance Project The City Council is requested to review the Staff report,receive a presentation, open a public hearing, and award the contract for the 2024 street maintenance project to the low bidder. The Council discussed the item and asked questions of staff. Page 3 of 5 IcLOATO Minutes City Council Regular Meeting Monday,April 8,2024, 6:00 PM City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 ikESHoe`1' Johnson moved,Crosby seconded,to award the 2024 street maintenance project to GMH Asphalt for$728,873.30 and authorize Bolton and Menk to conduct project oversight for a fee not to exceed $150,000. VOTE: Ayes 5,Nays 0. 21. Work Session Schedule City Administrator Edwards went over dates and topics for future work sessions. Walsh moved,Crosby seconded,to accept the agenda item topics as presented and canceling the April 22 work session.VOTE: Ayes 5,Nays 0. Edwards reported on engineering items including an update on the status of the new public works facility construction. COUNCIL COMMITTEE REPORTS 22. Review Council Committee Reports Council members reported on meetings of the Long Lake Fire Advisory Committee,the Police Committee and Human Resources committee. RECESS&RECONVENE Mayor Walsh recessed the meeting at 8:04 p.m. The meeting was reconvened at 8:09 p.m. PUBLIC COMMENTS Gabriel Jabbour, 985 Tonkawa Rd; Prem Shunmugavelu, 793 Ferndale Rd,N.; Mark Doepke, 265 Hollander Rd.;Jennifer Grudnowski, 793 Ferndale Rd.N;Nancy Brantingham,3185 County Rd. 6; Claire Berrett, 1085 Brown Rd. S;Jim Elder, 195 South Brown Rd.; Eleanor Winston, 765 Spring Hill Rd; Lindsay Freeman, 190 Cygnet Place; Kelly Prchal, 4705 Watertown Rd.;Penny Saiki, 2874 Casco Point Rd.; Brian Turbeville, 997 Wildhurst Trail; Richie Anderson,3205 Crystal Bay Rd;Jay Nygard, 1386 Rest Point Rd.; Kelly Grady, 271 Greenhill Lane,Long Lake; and Brad Ericson,21150 Horseshoe Lane,Corcoran provided comments. MAYOR/COUNCIL REPORT Mayor and Council provided reports. CLOSED SESSION 23. Closed Session to discuss Long Lake vs. Orono Litigations Johnson moved,Veach seconded,to enter into closed session at 8:30 p.m.,as permitted by Section 13D.05 sub.3b to hold confidential attorney/client privilege discussion concerning litigation between Orono and Long Lake.VOTE: Ayes 5,Nays 0. Page 4 of 5 t�oN Minutes City Council Regular Meeting ,, Monday,April 8,2024, 6:00 PM -'F c` City Council Chambers 2780 Kelley Parkway, Orono, MN 55356 ll iftSN0�� (The City Council was in closed session from 9:30 p.m.to 10:17 p.m.) Crosby moved,Veach seconded,to reopen the Orono City Council meeting at 10:17 p.m. VOTE: Ayes 5,Nays 0. ADJOURNMENT Crosby moved,Johnson seconded,to adjourn the meeting at 10:17 p.m. to Monday,April 22,2024 at 6:00 p.m.VOTE: Ayes 5,Nays 0. ATTEST: iie U/26:207/ _ / Chri•; .ran,OClerk Dennis Walsh,Mayor Minutes approved by Orono City Council April 22, 2024. Meeting videos and transcripts available at oronomn.gov. Page 5 of 5