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Home My WebLink About09-13-1993 HRA Meeting PacketMINUTKS OF THK IIRA .MFFT1N(; HFU) SKKrE.MMKR !3. IW3 ROLL 'I he HRA met on the above date wiflj the following members present: Chair Gabr»el Jabbour, Edward Callahan. J. Diann Goeiten. and Charles Kelley. Joi;ilen llurr was absent. The following represented City staff: City Administrator Ron Moorse, City Attorney lorn Barrett and Recorder Lin Vce. Chair Jabbour called the meeting to order at 7:15 p.m. (#1) APPROVAL OF MINUTES It was moved by Callahan, seconded by Goetten, to approve the minutes ol the July 26. 1993 meeting. Ayes 4, nays 0. (#2) PAYMENT REQUEST FOR PUMP AM) METER INC. ( FUEL STORAGE SYSTEM) McK)rse e.xplained this payment referring to letters from Jon Rail, the architect, and Pump and Meter. The letters indicate that even thing has been installed and is working as ordered. Pump and Meter has also responded to a.id corrected some items on the punch list. Based on these letters, the City is recommending that the total amount due to Pump and Meter plus the $1,715 settlement related to the former be approved for payment. It was moved by Callahan, seconded by Kelley, that staff be directed to make payment for $52,844.75 to Ihimp and .Meter Service. Ayes 4. nays 0. (#3) PAYMENT FOR METCON (PUBLIC WORKS BUILDING) Moorse referred to a fax received from MetCon indicating what has been completed, billed and paid for, as well as a request for payment from December of 1992. Kraus-Anderson had originally approved for payment about $17,000 and then reduced that by $10,000. TIk City is.sucd a check for abt^ut $7,000 but held it because there were a number of corrections to be m,ide. .Moorse talked with John Davies who indicated that the payment could be released since correctioas have been made, l hat wmiKl leave a balance of $<^i.644 to be taken care of later. Jabbv.ur asked if staff was sure that mi part of the $17,000 had been sent to MetCon. MtH)rse confirmed no payments had been relea.sed and noted that $10,000 had not even been approved Ticnt. It was moved by Callahan, seconded by (joetten. to release the check for $7,037 and make an additional payment of $10,000 to MetCon. Ayes 4, nays 0. MINUTES OF THE HRA MEETING HELD SEPTEMBER 13, 1993 ADJOURNMENT It was moved by Callahan, seconded by Jabbour, to adjourn the meeting at 7:20 p.m. Ayes 4, nays 0. Dorothy M. Tallin, City Clerk f i AGENDA FOR HPA MEETING MONDAY, SEPTEMBER 13, 1993, 7:15 P.M.XORONO COUNCIL CHAMBERS 2780 KELLEY PARKWAY, ORONO, MINNESOTA 1. 2. Approval of Minute? of July 26, 1993 Payment Request for Pump and Meter Inc. (fuel storage system) 3. Payment for MetCon (Public Works building) ■4 MINUTES OF THE HRA MEETING HELD ^ffyn •-'Jj JULY 26, 1993 ROLL The HRA met on the above date with the following members present: Chair Gabriel Jabbour, Charles Kelley, Edward Callahan, and JcEllen Hurr. J. Diann Goetten was absent. The following represented staff: City Administrator Ron Moorse, Public Works Director John Gerhardson and Recorder Teri Naab. Chair Jabbour called the meeting to order at 7:15 p.m. (#1) APPROVAL OF MINUTES It was moved by Callahan seconded by Jabbour, to approve the minutes of the June 28, 1993 HRA meeting. Ayes 4, nays 0. (#2) APPLICATION AND CERTIFICATE OF PAYMENT #16 Moorse stated they will retain 320,000 of the contract with Steininger Construction. Moorse stated they recommend a retainage of $4,000 from Midland Nursery. Hurr felt they should not pay for any of the dead trees or plantings. She suggested they have the plantings that are ea Replaced, and withhold a larger amount, such as $8,000 to cover any additional plantings that would need to be replaced. Moorse explained they have a one growing season warranty on any of the plantings, which will be initiated whenever the dead planting., are replaced. He added, this is not the correct season to replant. Hurr suggested the dead plantings at least be removed as they are unsightly. Kelley asked who is responsible for the watering of the plantings. He agreed with Hurr that they should withhold additional funds. Gerhardson noted the City has been maintaining the sod. but he was unsure about the responsibility of the plantings. Hurr questioned whether there has been any leakage of the roof. Moorse stated there has been some, but it is the responsibility of Met Con. Jabbour suggested the gable should be fixed on a permanent basif on the Public Works building. / L MINUTES OF THE HRA MEETING HELD JULY 26, 1993 Moorse indicated Met Con is also responsible for the gable repair. It was moved by Callahan, seconded by Kelley, to approve City Hall and Public Works Buildings Architect's application and certificate for payment #16 in the amount of $165,386.52, paying only $25,000 to Midland Nursery at this time. Ayes 5, nays 0. (#3) PAYMENT REQUEST FINAL G.O.P. (FURNITURE) It was moved by Callahan, seconded by Hurr, to approve payment of balance due on furniture in the amount of $532.73. Ayes 5, nays 0. ADJOURNMENT It was moved by Callahan, seconded by Jabbour, meeting at 7:35 p.m. Ayes 5, nays 0. to adjourn the Gabriel Jabbour, Chair ATTEST: Dorothy M. Halliu, City Clerk ✓m -i>W S K P R -% • » »«• ^ » • * Mill* V * ♦ ,srn.!4 »w I *i *»M •. » •-, » N. f « W •. « August 30. 1993 SEP % 1S93 Mr. Ron Moorse, City Administrator City of Orono PO Box 66 Crystal Bay. MN 55323 REF; Orono Municipal Public Works Building & Municipal Campus RE:Fuel Dispensing System Provided by Pump & Meter Service Company Work Order #101804. Invoice #74011 dated 6/30/93 Dear Ron. Today I met with Director of Public Works. John Gerhardson, to review the fuel dispensing equipment installation provided under a separate contract by Pump & Meter Service Co., Inc. Included in the workscope is a lube cube with a 4.000/2,000 gallon D/W concrete lined tank with Fill Rite 702 pumps (2 plus a Tech 21 Model 1000 card reader). In addition to the above specified equipment, the Installation includes a trench for electrical conduit, a supporting slab on grade (reinforced) with oollards at 4 foot intervals, plus the set up of the 6,000 gallon A.G. compartmentalized vault tank. Installation also includes the set up of pumps, a card reader and a light. Additionally, the Contractor will start up the system artd give orientation to the Owners regarding the systems operations. The installation Is complete as per Proposal 6800 provided by Pump & Meter Service Co.. 11303 Excelsior Blvd. Hopkins. MN 55343 to the City of Orono Based on Invoice #74011 to the City of Orono. dated 6/30/93. the installation final payment due Is for a total of $51,129.75. This letter is to acknowledge that BKPR has reviewed the installation and the invoice with John Gerhardson. and we recommend payment of the invoice arxJ billing as present^ by Pump & Meter Service. The following is a list of items associated with the fuel distribution system installation, which are noted as being punch list items for correction Puntp & Meter Service Co. should anchor the tank enclosure (lube cube) to the slab onto which it is mounted, unless they provide a letter stating why it Is not necessary. The lube cube tank will require touch up painting to cover over holidays, skips and rusted areas on the edges the tank The Contractor shall seal all penetrations of control and power conduits going into the control unit, or verify tfuil they already have uitegral weather seals Installed Inside of the control unit 4. The City of Orono shaJ mount a fire extinguisher on a stand with *fire* markings to clearly Indicate the location of a fire extinguisher. Note, the recommended area is inakle the bollards at the fuel dispensMiy area H \ K \t \ N K R r) o s I’ r 1 V T t K R I It I \\\ s s r I \ T I s i'l Nuith S#<OBd • ViTf'eapoU* \ • »•’n p •> i .t • • • • i.t« • a* • *»■ ♦ * *»• \ Mr. Ron Moorse August 30, 1993 Page 2 of 2 5. There are two loose leads coming out of pump control modules at Pump #1 and Pump #2. which may or not be grounds or control wires. I question v/hether or not these loose wires should be encased in protective conduit. In summary. I believe that the City of Orono and Pump & Meter Service should address the concerns above. In regards to the operation of the system, it appears to be consistent with the proposal and fully operational at this tine We, therefore, recommend that the City of Orono make payment on account to Pump & Meter Service on tho referenced invoice for the total amount. This does not include any finance charges of 1% per month, which may be applied to the unpaid balance after net 30 There also was some discu$»*i^ as to whether or not this total includes any surcharge or cancellation charge from going from the originally specified underground system to a new and different above grade system. If such charges are pending, they should be billed directly to the City of Orono. Thank you for your cooperation. We recommend completi'^g all of the items as soon as possible. Please notify our office and John Gerhardson as soon as the items are satisfactorily completed. Sincen JmTT. Rail, Vice President Irector of Construction Administration Boarman Kroot Pfiatar Rudin & Associates, Inc. Attachments c;John Gcrtiardson, Citv of Orono Joe Rademacher. Pump & Meter Service Co. fc; JB/PM/1124 04 I \pfOj\om4\b\2ir2 /4Jii r ■•LO .0 702976 City of OrorvD P.O. Bom 66 Crystal Bay, MN •1 nil 1 ."•-‘.it • L. 55323 #• J MAIN O^FICI M JQJ I »CICl*0« iLVO MOPKtNS MN Sft3«3 tti?l 133 4900 Bf ;iN PUMP SERVlCf A OlV Of PUM» A M(Tf Sf PVICC tNC Chi »»|MA »ALLS Pll S4T2I r SHIP TO 702975 Orono Public Hork» 27S0 »C»lly Paricway Qrono, MH 1 WORK ORDER OR PACKING SLIP a DATE A ' INVOICE NO. ■t 101804 6^30/93 74011 TERMS: L J Net 30 Days cSMAN iSHiro 1 2 1 CUSTOMER P.O. NO. on «ifeqB5 ORDER DATE B. ORD SHIP DATE VIA: ITEM NUMBER i .;Y J < {JfcSCfMPTION t V LdbA Cub# 4.000/2,OOC gal D/H 3#pBrta«#ntal tari< FillRit# 702 PtMps T«eb 21 Ho<l#l 1000 cBrd Tr#nch »Td install #l»ctrical conduit. Pour concret* tank/fu#ling slab with bu»f»#r *'post* at 4’ intervals. S**t 6,000 B.6. coapartflwntal vault tank. Install punps, ard rvadvr, and light. Start up Bystaw. Installation coaplat# pm’ Propewaa 1 fmtfUe-chaige o£_17.-Pgi-mth <12^ pyupn»^-> ill ba appl i*Ki to lavBpid bal inca after 30 NON TAX MDSE TAXABLE MDSE SALES TAX days FREIGHT .RACK ORDER FROM DEPARTMENT LIST PRICE 6eOB .1 MILEAGE CHG struct I iuPQUNT KvVOiCE TOTAU r*. .. 2^»,129.75 #51,129.7! Please Pay By Invoice — INVOICE COPY TTianx You r STATE OF MINNESOTA Department of Public Safety State Fire Marshal Division EXIT INTERVIEW AddFtst: nhrJ — C«’+v vr}r\jn Phone; Owner of Premiici: 21 ClYf^AJO — ryj^/\fr.C th^aboSrpJemLtwal^'ompl^TL^^^ action: Code Violation Summary Gc 'tli-fy U^’d hcc-^ FVVd CtfC^e Oi'rid:^'iC^ (rr '{^((oU'i'i^ A ■t'^c > e S': ,/5'^75' <^^ Deficiency and Corrective Action v/.I Pe^/^A^c^^/y e;crji-|,>^ ^Vz-r^/d -hVc 7 'Sfty^S^S It, eu'i't^d~c<'<^>)c/ei/'cer Arrt^<J.-tr> f. / / \r> ( y-, , . 5-Tc^ iV y(Acres' OTERE is a variance prcx :eduhe PROVIDED BY STATUTE 9c7d <r-v^c/Y> For further assistance please contact the Fire Inspector at the foDowina number: ^ 3 " 3^3 ^ Ovvner / dy'^ltl ^ ...— P*r« Ch*«f/^«pr«wm«ttv« a-^ U/'il^ ht Cc^itri - _ ^_____/_ et<ae(a7«3 ema - Oiv«MM 0»«*c*. <J*e - tut* F.** tmomw 1 ‘1 •1. rjii'ra ^ Pum^ <utd StA4tdcm, 0*tc.SI HVK f;.s \l K S INSIAt I.ATION iW:-. .1 »; »l V 11303 EXCELSIOR BLVD. HOPKINS. MN 55343 (612) 933-4800 FAX (6J2) 939 0418 Seoter.ber 3, 1993 SEP 7 1S93 Kr. Ron Moorse, City Adr.iniitrator P.O. Box 66 Crystal Bay, VN 55323 RE: A.G. Tank Installation, Oronc Maintenance Garage Reference is .-nade to the August 3C, Architects. 1993 letter from B.KPR ^ ^ ^ ^ ^ fcC ^ ^ <8k O •^ •» *> W ««4 9 • The tank manufacturer recommends anchoring the tank only i* earth cuake conditicrs exist. The tank weight approximates 65,000 ^ Move.ment is not a concern. 4^ . .-'ounds e.mpty and ever 100. DCO pounds with zue^. 2.Touch-up painting was completed once in July cinu again upon receipt of BKPR's letter. 3.The Tech 21 has integral weather seals installed inside the control unit not easily seen from below because of the l/<4” .mounting s.helf it is resting on. 4. 5. By City. These wires are low voltage pulser wires not requiring condu1t. About one month ago we inquired for payment. At that time we were asked to contact H.KRR for an inspection, we did and they indicated they were .not involved. John Gerhardson then indicated payment would probably be approved at the early August City coun*"!- .meetung. 7 Futlmg S\iienii - f.leetrnntr Gauging A SVci Setf-Sery Iquipment Invtnutn Cunifttls - f ibergLus Tanks A hint |lgtllf Auto Lifts A rarti *r 9 ^ Vi'Cf^W»f - Comf>rtwm Ser\ ice Station htmpt Camtenti _______ • 0 City of Orono Septe.T.ber 3, 1993 Page Two It is now September and we received this letter which we've responded to promptly. I would appreciate your effort to expedite pay.T.ent as we have carried the finance on this since June and funds are extremely tight fcr us In the Fail. The total amount due is S.fll29.75 plus the il715.00 settle.ment on the canceled underground system of 1992. h.anx you. Sincerely JBR^cs cc: Jon T. Rall-BKTR John Gerhardson, City of Orono Lee Raderraacher Mike Etcher TO: FROM: DATE: SUBJECT: Orono HRA Ron Moorse, City Administrator September 10, 1993 -7 c Payment Request MetCon (Public Works Buildi O Wrt %0 The City has been withholding payment to MetCon of approximately $27,000 of its billings related to the Public Works building. This is due to a nun±>er of corrections that had to be made to the Public Works building. In discussions with MetCon and Kraus-Anderson the City has been advised that these corrections have been made. However, Kraus-Anderson has not provided the paperwork necessary to make this payment. Staff will work with Kraus-Anderson to complete the paperwork related to the payment request in time for the HRA meeting.