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Home My WebLink About01-08-2024 CC Agenda PacketAgenda City Council Meeting Monday, January 8, 2024, 6:00 PM City Council Chambers | 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 /https://www.oronomn.gov/ 1. City Council Minutes of December 11, 2023 2. Annual Appointments - Resolution 7444 3. Claims/Bills 4. Approval of Licenses 5. Approval to Accept Donation - Katherine Arbogast 6. #LA23-000045, Ellette Anderson & James and Melissa Easley, Vacation of ROW between 1250 and 1260 Spruce Place - Resolution No. 7445 / Encroachment Agreements 7. Truck Replacement with Related Components 8. Lurton Park Parking Lot Expansion Design (24-026) 9. 2024 Sanitary Sewer Rehabilitation (CIPP) Design (24-014) 10. Tonkawa Forcemain Change Order #3 (22-021) 11. ArcGIS Online Upgrade Proposal (24-036) 12. Presentation by Bolton and Menk, Consulting Engineers 13. Authorization to Hire Paid-On-Call Firefighter 14. Authorization to Hire Part-Time Firefighters 15. Council Committee Reports - HR/Org Committee The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda Presentations Public Works Report Public Safety Report Council Committee Reports Public Comments - (Limit 3 Minutes per Person) This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Mayor/Council Report Sign up for email notifications at https://www.oronomn.gov/ 1 Adjournment Upcoming Events 2024 01/10 Coffee with the Mayor 01/15 Closed - Official Holiday 01/16 Planning Commission Meeting 6pm 01/19 Early Voting Opens 01/22 City Council Work Session 5pm 01/22 City Council Meeting 6pm Sign up for email notifications at https://www.oronomn.gov/ 2 Item No.: 1 Date: January 8, 2024 Presenter: Christine Lusian Presenter: City Clerk Section:Consent Agenda Title: City Council Minutes of December 11, 2023 1.Purpose: Approve the City Council Minutes of December 11, 2023 2.Staff Recommendation: Adopt the Minutes AGENDA ITEM COUNCIL ACTION REQUESTED Approve the City Council Work Session and Regular Meeting Minutes of December 11, 2023 Exhibits A. 12-11-2023 CC Minutes B. 12-11-2023 CC Minutes - Work Session 3 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 9 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Matt Johnson, Alisa Benson, Richard Crosby III, and Maria Veach. Representing Staff were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance Director Ron Olson, Fire Chief James Van Eyll and City Planner Melanie Curtis. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF NOVEMBER 27, 2023 2.COUNCIL WORK SESSION MINUTES OF NOVEMBER 27, 2023 3.CITY COUNCIL CLOSED SESSION MINUTES DECEMBER 4, 2023 4. CLAIMS/BILLS 5.APPROVE NEXT WORK SESSION DRAFT AGENDA 6.APPROVAL OF RENTAL LICENSES 7.RETIREMENT OF POLICE K-9 “XERXES” 8.APPOINT ELECTION JUDGES AND ESTABLISH ABSENTEE BALLOT BOARD – RESOLUTION 7434 9.AUTHORIZATION TO ACCEPT RESIGNATION OF BARRY SULLIVAN 10.APPROVAL TO HIRE CUSTODIAN 11.APPOINTMENT OF FINANCE DIRECTOR – MAGGIE JIN 12.APPOINTMENT OF INTERIM FINANCE DIRECTOR 13.AMEND CITY CODE – GOVERNMENT OPERATIONS - ORDINANCE 286 14.AMEND CITY CODE – FIRE PREVENTION AND SAFETY STANDARDS – ORDINANCE 287 15.LA23-000060, BRIAN BENSON, 3600 CASCO AVE, VARIANCE - RESOLUTION 7432 16.PERSONNEL POLICY UPDATES 17.EMPLOYEE PAY SCALE ADJUSTMENTS – RESOLUTION 7443 18.LA23-000061, AMY EAKMAN WITH OUTDOOR EXCAPES O/B/O JEREME AND STEPHANIE TOM, 2601 CASCO POINT ROAD VARIANCE – RESOLUTION NO. 7433 4 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 9 Crosby moved, Johnson seconded, to approve the Agenda and the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. COMMUNITY DEVELOPMENT REPORT 19.LA23-000045, ELLETTE ANDERSON, VACATION OF ROW BETWEEN 1250 AND 1260 SPRUCE PLACE City Planner Curtis gave a presentation on the item, stating the applicant is requesting to vacate the unimproved right-of-way situated between 1250 Spruce Place (owned by James and Melissa Easley) and 1260 Spruce Place (owned by Ms. Anderson, the applicant). There are no City utilities within the right-of- way; however, there are riprap spillways facilitating overland drainage from Spruce Place, retaining walls and approximately 900 square feet of the Easley’s driveway. The Planning Commission recommended approving the vacation on condition of maintaining a drainage easement over the strip. Positive public comments were received. The City Engineer does not recommend vacating the right of way as the site serves as a drainage way for the area and it has also been identified as a possible future public accessway to the lake. The access has a public purpose because of the drainage way, Curtis said. There are identified lake access points in this area including Sandy Beach located to the south, which is established as a swimming beach, and the City’s fishing dock off of Loma Linda Avenue to the north. Both access points are less than 500 feet from this location. Curtis explained the challenge with vacating rights-of-way is that vacation is final. Should the public or the City have access or utility needs in the future, the cost to taxpayers to reacquire the property will be at a premium, she said, so vacation reduces options for the City in the future. Staff recommends denial of the request to vacate the right-of-way at this time as there is currently a public benefit for drainage purposes and the future purpose of the land is undetermined. Ellette Anderson said her family has maintained this property for more than 50 years including managing the drainage in the easement and into their basement. Her mother had a letter from the City in 1979 stating that this property had no use for a public purpose. Also, there are three lake accesses within 500 feet. The one three houses down from her home is heavily used, she said. The vacation would allow the Easleys to pave their driveway and have a safer access. They have the only unpaved driveway in the neighborhood. When her family bought the home the easement was a muddy mess full of garbage and the residents cleaned it up and took care of it. She said they are happy for the City to have an easement there to take care of drainage. Mayor Walsh stated it is the habit of the DNR to say no but the City has been trying to clean these up and do what makes common sense. He noted the strip no longer serves as a fire lane and said he would be in favor of granting the vacation and maintaining a drainage easement. Benson asked about the issue of erosion and gravel from the driveway going toward the lake. Easley said they had not approached the City about that problem previously. He does not see how people can get down to the water there. Edwards said even if this strip was vacated, because of the drainage easement, there would still need to be encroachment agreements for the driveway and any retaining walls. 5 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 9 Jay Nygard, 1386 Rest Point Road, said he had put in for a minor property adjustment years ago where he owned the property on both sides. The City spent all kinds of time working on his vacation request, he said, and then denied it while the Council is considering giving City land to these property owners. Easley said they had not made any changes to the driveway since they have lived there. The driveway existed that way when they brought their property. Johnson said if this property was identified as even being on the fringe of being a public use there would need to be an agreement in relation to that. If the City’s land is causing a problem for the landowner the City should be maintaining it so as to not cause a problem for the neighboring property owners. He said he was not in favor of granting the vacation but could be in favor of the property owner to the north getting an easement, although he sees no need for that large a driveway. He said he agreed the criteria for a vacation had been met but thought the same solution could be reached with an encroachment agreement. Benson said the bar for vacation of public land in the City is high by design. It is important to recognize that public land is a precious resource that requires oversight because when the Council decides to vacate land it will not be returned to the public, she said. Looking at history, the City had 41 lake accesses three years ago and today it is 39. She asked if this request aligns with 2040 comprehensive plan which states that the City will retain lake access for residents. The intention is to retain this public land, she said. Whether anyone is actually using the access has no bearing. She also pointed out the City staff and the DNR had recommended denial. With respect to the driveway, she said it could be solved without a vacation. She noted State law says that vacation must have a public purpose. This may benefit the neighboring properties, but she said she is struggling to see how it will benefit the community at large. She said she is not supportive of the idea of vacating public land to resolve an issue that is a real one for sure, but could perhaps be resolved in a different way. It sounds like there is history with working with situations where a driveway placement or drainage may be impacting people negatively, she added. Veach noted that there is an access three houses down. She said she listened to the Planning Commission discussion and said it seemed the vacation with a drainage and encroachment easements would be beneficial to the neighborhood. Walsh said he believes the request does meet the necessary qualifications. Crosby said the easement is not being used by the City and never will be, and there is a nearby better access. He would be comfortable with following the recommendation of the Planning Commission. Edwards explained the strip is currently a right-of-way and changing to a drainage easement would reduce the benefit to the City. Walsh moved, Veach seconded, to direct staff to bring a resolution for the vacation of the easement with a drainage easement and an encroachment agreement for the items within the easement for LA23-000045, between 1250 and 1260 Spruce Place. VOTE: Ayes 3, Nays 2 (Benson and Johnson). FINANCE DIRECTOR REPORT 20.ADOPT 2024 LONG LAKE FIRE DEPARTMENT OPERATING BUDGET 6 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 9 City Administrator Edwards said the budget was provided to the Council in September and tabled. The budget that evening is an adjusted budget. The end number remains the same. The distribution has changed. Long Lake acknowledged the reduction of the Navarre area which reduced Orono’s allocation. He said there would be two actions so that Veach could recuse herself on the second as she is married to a firefighter. He said the duty crew program would be new and will need to be refined. The reduction of the Navarre Service area as of July 1, 2024 created a new allocation formula. The budget also increases the hourly wage of the fire fighters from $13 to $15.65 per hour. Johnson said he supports the allocation and pay increase. In regard to duty crews, the planning document which is dated July says there would be an update in the next three weeks to the duty crew model. Fire Chief Van Eyll said the Long Lake model differs in that Long Lake plans to have a rotation of fire fighters who have volunteered to be part of duty crews on duty. Orono’s plan will be to hire fire fighters for the day shift, part time at first and eventually full time. They acknowledged the long-standing problem and are seeing improvements, he said, although he does not think they have achieved a two-minute response time yet. Johnson said the Long Lake model uses the same fire fighters that they already have and are finding that it is difficult to staff. Walsh said the Orono model is based on Minnetonka and Plymouth as they found problems with the volunteer model because they were then short for on-call response. Edwards said it would be unrealistic to expect the Long Lake model to meet all their goals in three months. Johnson said Long Lake had not responded to questions and won’t use any of Orono’s resources during this period. He said he is not in support of the duty crews based on where they are today. Edwards said Long Lake has been providing updates to the fire advisory board since the July document. They are getting a better response at Station One than Station Two. Walsh said this needs to move forward and he is confident the Orono and Long Lake staffs can continue to work together to resolve questions. Walsh moved, Benson seconded, to approve the Long Lake Fire operating budget for 2024 less the pay increases and duty crews. VOTE: Ayes 5, Nays 0. Walsh moved, Crosby seconded, to approve the Long Lake Fire 2024 pay increases and duty crews. VOTE: Ayes 3, Nays 1 (Johnson), Abstentions 1 (Veach). 21.FINAL LEVY 2023 COLLECTIBLE IN 2024 - RESOLUTION 7436 Finance Director Olson said this is approval of the final levy for taxes collectible in 2024. He said he wanted to respond to a comment made at the Truth in Taxation meeting that to not pay down the City’s debt is fiscally irresponsible. He said the City is paying the full amount legally required on debt service. The tax levy will go up 12.6 percent and will cover the Orono Fire department, operating budget and general fund and fully covers debt service. The tax rate will go down slightly. 7 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 9 Benson said she wanted to reiterate that the 12.6 percent increase would be a four percent increase if not for the Orono Fire Department so she does not support the resolution. Walsh moved, Crosby seconded, to adopt Resolution 7436 for the 2023 payable 2024 tax levy. VOTE: Ayes 4, Nays 1 (Benson). 22.SPECIAL REVENUE FUNDS BUDGETS 2024 - RESOLUTION 7438 Olson said budgets for some funds with restricted uses need to be adopted, for example the Parks, TIF (Tax Increment Financing) and drug and felony enforcement funds. Walsh moved, Veach seconded, to adopt Resolution 7438 Special Revenue Funds Budgets. VOTE: Ayes 5, Nays 0. 23.FEE SCHEDULE UPDATES - ORDINANCE 288 Olson said the document had a number of minor housekeeping changes plus the new utility rates adopted at the last Council meeting. Walsh moved, Crosby seconded, to adopt Ordinance 288 of the third series amending Title One, Chapter Two of the City Code relating to the Fee Schedule and to approve a summary publication of Ordinance 288. VOTE: Ayes 5, Nays 0. 24.ADOPT 2024 CAPITAL IMPROVEMENT PLAN Olson said the Capital Improvement Plan is a planning document only. Approval does not approve individual expenditures. Actually going forward with any of these items would require Council approval. It covers every department in the City that has equipment or large projects. Benson said she is not in favor of the Capital Improvement Plan because it includes the Orono Fire Department and Public Safety Funds that could be used for other items but are allocated to the Fire Department. Walsh moved, Crosby seconded, to adopt the 2024 Capital Improvement Plan. VOTE: Ayes 4, Nays 1 (Benson). 25.FINAL GENERAL FUND BUDGET 2024 - RESOLUTION 7437 Olson said the general fund budget has not changed significantly since the adoption of the preliminary budget in September and the total amount is the same as adopted in September. The public and the Council had the opportunity to ask questions on the budget at the Truth in Taxation Hearing. Other than the Orono Fire Department, he said, there were no comments on the budget. Benson said again she does not support the planned expenditure related to the Orono Fire Department because at $772,000 it is a 342 percent increase over this year. Walsh moved, Johnson seconded, to adopt Resolution 7437 the Final General Fund Budget 2024. VOTE: Ayes 4, Nays 1 (Benson). 8 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 9 26.ENTERPRISE FUNDS BUDGET 2024 - RESOLUTION 7439 Olson said at the Truth in Taxation meeting a comment was made referring to the Enterprise Funds as slush funds and that bothers him as they work hard at setting rates. The funds do carry healthy fund balances, but some are weather dependent and vary in balance from year to year. He said many of these enterprises like water and sewer have significant and expensive infrastructure. Crosby pointed out the area is more rural so there are longer pipes with fewer households connected. When the pipes need to be replaced it will be important that the City has funds for that as an assessment would devastate some people. Walsh moved, Crosby seconded, to adopt Resolution 7439 the Enterprise Fund Budget 2024. VOTE: Ayes 5, Nays 0. Olson said it has been a mostly enjoyable 26 years working with the City and they will be in good hands with the new finance director. He reported the City is over budget and over last year in Building Permit Revenue. Most of the big developments are nearing completion so he suspects the City is nearing the end of building permit revenue over budget. CITY ATTORNEY REPORT Attorney Mattick had nothing to report. CITY ADMINISTRATOR/ENGINEER REPORT 27.APPRECIATION FOR FINANCE DIRECTOR RON OLSON – RESOLUTION 7435 Walsh read the resolution thanking Olson for his 26 years of service to the City of Orono, including as finance director since 2006. Johnson moved, Crosby seconded, to adopt Resolution 7435 of appreciation for Finance Director Ron Olson. VOTE: Ayes 5, Nays 0. COUNCIL COMMITTEE REPORTS There were no Council committee meetings during the last month. PUBLIC COMMENTS Cheryl Kulseth, 725 Stonebay Drive, said six people came up during Truth in Taxation hearing and 11 came up during public comments. She said the Mayor likes to give quotes so she shared quotes from the Mayor from the last meeting concerning what he characterized as the same group of 12 people who don’t like the City Council. She said she agrees that what the Mayor does speaks volumes and how he treats the people who come forward speaks volumes. She does not agree that other cities want to be like Orono right now. She added, it takes courage to come to speak at Orono City Council meetings knowing that what she says won’t likely change anything. She said she would continue to voice her concerns and hope 9 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 9 they will listen with an open mind. The Orono Fire Department was a catalyst for her to step up and pay attention. She said the behavior she sees lecturing citizens, knowingly defying court orders and disrespecting other Council members does not sit well with her. She said she wants to see debates before Council members take a vote but urged them to try to be respectful. She apologized for any disrespect she has shown and promised to do better. She said she would continue coming to Council meetings or watching them online when she is unable, and that she would vote in November. Krista Berbig, Long Lake, said she wanted to bring up some of the awesome things Long Lake Fire Fighters are doing in both cities including the tree lighting and community events. She said as they wrap up and leave this evening, they should think about the fire fighters who will remain ready to serve the community throughout the holiday season perhaps taking calls while at Christmas parties, on Christmas Eve, or taking time with their families. The community will remain a priority for them and if called they will be torn away to serve. Remember that they have asked you not to split them up, she said. Remember Long Lake does want to work with you and wants to build with Orono a joint powers agreement which is a trend among communities where communities join together to create a board where each City is represented. She said Orono’s share of the costs could go down from 85 percent to less than 50 percent if more communities joined the JPA. A proposal to work together to make a JPA remains on the table unanswered by Orono. She asked the Council to continue to negotiate in good faith. Kelly Grady, Long Lake, said she has been accused of not living in Orono and asked why she cares. She said her family lived a great portion of their lives in Orono. Since her husband is a Long Lake fire fighter, decisions made by the Orono Council affect her more than they affect many Orono citizens. She said two years ago, that day her father died of sudden cardiac arrest, so she understands the need for effective and skilled first responders. She said for the last decade Orono has done everything it could to undermine the Long Lake Fire Department as a long-range play for control, and she cited flagrant violations of judge’s orders. All this, she said, is being done with zero community input. She said playing with fire has a human cost. There is still a proposal for a shared services agreement with Long Lake on the table. Orono does not have to go it alone. Coming together to share resources and fiscal responsibility is the future of fire services nationwide, she said. The Council is making a deliberate choice to isolate themselves from surrounding communities. There will be mediation January 30, 2024 and she asked citizens to write to the Council and urge them to mediate in good faith with a goal that builds on the existing public service entity. Brad Erickson, Corcoran, brought a bag of coal for the Mayor and said he had been informed of a rumor circulating at Orono High School involving the Mayor and a high school girl and said there is now a video up suggesting the Mayor of Orono is propositioning high school students. He said he had talked to the Police Chief and contended the Mayor has a drinking problem and should get treatment. He said he is about done but would be back next year. Jay Nygard, 1386 Rest Point Road, said that Erickson may be a little wound up but he is on to something. He said he himself is a survivor of past sexual abuse by Orono school staff. He said he is not explicitly accusing Walsh of anything, but the allegations are out there and need to be addressed. He said the police have waffled and it is not the time to waffle in this community when it comes to that. It is time to stand up and investigate and find the truth. 10 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 9 Kathleen Sweetman, 475 Deborah Drive, a retired pediatrician, said she had zero opinions about anyone in the room and the accusations that had been made that evening, but during her practice she saw many children who were assaulted, and pedophilia and rape are routinely dismissed as nothing. She also said her nephew was with Jacob Wetterling when he was kidnapped, raped, and murdered. It has to be taken seriously. She said she is not saying anything about anyone in that room but it is a real thing and the most common scenario is a family member or friend and it’s not just the Orono community. It afflicts virtually every community and not just in the US, she said. It is a common problem and people turn away from it because it is ugly and you can’t fix a problem you can’t name. MAYOR/COUNCIL REPORT Walsh said what had been said about him that evening is absolutely a lie. Johnson said they obviously hit an issue tonight that’s touched a lot of people in the community and asked what they can do about it as public officials except perhaps raise awareness. But the accusations directed at the Mayor are tasteless, he said. The idea of any child being harmed hurts and I’m sorry for anyone who has had that experience. He said Erickson has been doing a good job bringing his information to the Council so this was disappointing. He said he was glad another piece of the fire department is behind them tonight. None of their concerns about the budget had anything to do with the performance of the fire fighters. It had to do with being fiscally responsible and making the right decision for the City. Benson said it was very hard to listen to these statements tonight and coming from a helping profession in mental health she knows how hard these issues are to speak out about as adults, so she applauds those who are able and willing to speak out about it. She said it was hard to proceed with her planned remarks for that night’s meeting, but she did speak with the City Administrator about the comments she planned to make tonight to make sure she was not speaking out of turn about the recent closed session. At the Council’s closed session on December 4 a fellow City Council member raised a concern about the use of technology by Council members at the dais during City Council meetings, she said. This topic is not related to the legal strategy they were discussing so she wanted to bring this up to discuss going into the new year. The Council member expressed concern that other members of the Council may be texting or communicating with members of the public during the meeting. The issue was whether sending or receiving electronic communications during meetings was a possible violation of the Open Meeting Law. She said she shared those concerns and discussed the matter with the City Administrator and the League of Minnesota Cities. There are no formal policies that exist governing the use of cell phones at the dais and the attorney for the League recommended it be discussed at the Council level with the City Attorney. She proposed that it be addressed by the Council in the new year. She said a work session could be devoted to the topic of the Open Meeting Law and the use of electronics in meeting and what policies and procedures could be implemented going forward. She said she supports any measures that can be taken to comply with the Open Meeting Law at all times and if another Council member has concerns about the use of cell phones during meetings, the public may as well. This past year of service on the Orono City Council has been both challenging and tremendously gratifying, she said. She appreciates the opportunity to learn and grow in this role for which she has the utmost respect. She wished everyone a safe and happy holiday season. Crosby wished everyone a Merry Christmas and Happy Holidays over the next few weeks. He said be good to one another and enjoy time with family. 11 MINUTES OF THE ORONO CITY COUNCIL MEETING December 11, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 9 Veach said she wanted to acknowledge the pain in the room. She said accountability to oneself is the first step to facilitating change and sometimes you need to take time to let cooler heads prevail. She said she was proud of the budget being passed and that it was a step in the right direction. Accountability to oneself and trying to control what you can, does make a difference, she said. She wanted to acknowledge the pain and the hurt. She said she hoped the holiday season would provide a breather from all this and a time to reflect. Walsh thanked Olson for his years of service. He talked about the success of the tree lighting, noting they served over 400 hot dogs. Coffee with the Mayor will be the coming Wednesday. He wished everyone a Merry Christmas and Happy Hannukah and a fabulous 2024. He finished with quotes from Bob Hope, Albert Einstein, and Abraham Lincoln. ADJOURNMENT Walsh moved, Crosby seconded, to adjourn the meeting at 7:50 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ____________________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 12 Orono City Council Work Session Minutes Monday, December 11, 2023 Council Chambers 5:00 p.m. Page 1 of 1 PRESENT: Mayor Dennis Walsh, Council Members Maria Veach, Alisa Benson, Richard Crosby, and Matt Johnson. Staff members present were City Administrator Adam Edwards, and Finance Director Ron Olson. 1. Community Surveys City Administrator Edwards provided an overview on surveys as a tool for public participation and receiving feedback from the community. City council members participated in some discussion on the topic. Meeting ended at 5:45 p.m. CITY OF ORONO: ATTEST: ________________________________ Dennis Walsh, Mayor _________________________________ Christine Lusian, City Clerk 13 Item No.: 2 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Consent Agenda Title: Annual Appointments - Resolution 7444 1.Purpose: Approve appointments for 2024 2.Background: Local government entities have specific responsibilities at the beginning of a new year. At the first meeting of the year, city councils must designate the entity’s official newspaper and elect an acting mayor to assume the mayor’s duties in the mayor’s absence or if the mayor becomes disabled. The Office of the State Auditor also says that the first meeting of the year is also a good time to to designate other duties, for example: designate or re-designate official depositories for the entity’s funds, make appointments to boards, commissions and committees, approve bonds for officers and employees who need to be bonded, review any expense reimbursement limits and mileage rates, and obtain the annual broker certification forms. 3.Staff Recommendation: Adopt resolution 7444 designating annual appointments for 2024. AGENDA ITEM COUNCIL ACTION REQUESTED Adopt resolution 7444 designating annual appointments for 2024. Exhibits A. 2024 Annual Appointments - Resolution 7444 14 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO.7444 A RESOLUTION DESIGNATING SELECTED APPOINTMENTS BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments and designations for the year 2024 are as follows: Duty Authority or Reference Appointee Acting Mayor Minn. Stat. 412.121 Richard F. Crosby II Association of Metropolitan Municipalities Legislative Contact https://www.metrocitiesmn.org/about- us Dennis Walsh Association of Metropolitan Municipalities Representative https://www.metrocitiesmn.org/about- us Adam Edwards Attorney- Civil Minn. Stat. 412.111 Agreement for Legal Services dated January 1, 2019 inc. amendments Campbell Knutson Soren Mattick Attorney- Prosecuting Minn. Stat. 412.111 Agreement for Legal Services dated March 21, 2017 inc. amendments 1& 2 Gregerson, Rosow, Johnson & Nilan, Ltd. Steve Tallen Auditor Minn. Stat 275.065 Abdo Eich & Meyers Data Compliance Official - Responsible Authority Data Compliance Official - Designee Minn. Stat. 13.05.13 Christine Lusian Correy Farniok (Police) Development Review Committee Orono Code 78-1005 Laura Oakden Melanie Curtis Natalie Nye Emergency Preparedness Director Minn. Stat. 12.25 Correy Farniok Engineer- Consulting Minn. Stat. 412.111 Agreement for City Engineering Services dated November 23, 2020 Bolton & Menk David Martini Fiscal Agents Minn. Stat. 427.05; 118A.04 Ehlers & Associates Fire Code Official Resolution 7428 Orono Code 5-46-32 James Van Eyll Gillespie Center Representative Minn. Stat. 412.111 Agreement for Services date May 26, 2009 Dennis Walsh Hennepin Emergency Communications Organization Minn. Stat. 12.25 Correy Farniok Housing and Redevelopment Authority Minn. Stat. 469.003 Dennis Walsh, Chair Richard F. Crosby II Matt Johnson Alisa Benson Maria Veach Maggie Jin, Secretary Insurance Agent of Record Minn. Stat. 60K.30 Northern Capital Ronald Youngdahl Lake Minnetonka Conservation District (LMCD) Minn. Stat. 103B.611 Richard Anderson LOGIS Board of Directors Adam Edwards Maggie Jin (alternate) Long Lake Fire Advisory Board Minn. Stat. 424A.014 Minn. Stat. 424A.04 Agreement for Fire Protection dated October 15, 2022 Richard F. Crosby II Maria Veach Adam Edwards James Van Eyll 15 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. NO.7444 Duty Authority or Reference Appointee Mayor's Association https://www.lmc.org/wp- content/uploads/documents/Minnesota- Mayors-Handbook.pdf Dennis Walsh Official Newspaper Minn. Stat. 412.831 The Laker & Pioneer Official Depositories/Investment Vendors Minn. Stat. § 118A.02 & Minn. Stat. § 427.01-.02 Office of the State Auditor Bank Hapoalim- NY Bank United, Miami BMO Harris Bank- IL BMW Bank North Amer- UT Bridgewater Bank— Navarre, MN Capital One Bank- VA Citibank, SD Comenity Bank- DE Enerbank USA— SLC, UT First Bank of Greenwich, CN Generations Bank- ARK Goldman Sachs Bank— New York, NY JP Morgan Chase- OH League of MN Cities— 4M Fund Merrick Bank— UT Morgan Stanley PVT Preferred Bank- CA Progrowth Bank Popular Bank— NY US RBC Wealth Mgmt- MN Sallie Mae Bank— Salt Lake City, UT State Bank of India, NY Synchrony Bank— Draper, UT Trust Bank- NC UBS Bank USA— UT UBS Financial Services - Wayzata Wells Fargo Natl Bank— Las Vegas Wells Fargo Bank- Advisors Orono Ice Arena Board Member https://www.morrisonarena.org/arena- board Dennis Walsh Park Commission Minn. Stat 412.111 Orono Ordinance 22-31 See Resolution(s): Park Commission Chair Orono Ordinance 22-31 Brian Roath Deputy: Cameron Porter Council Representative to Parks Commission Ex Officio Orono Ordinance 22-32 Planning Commission Minn. Stat 412.11 & 462.354 Orono Ordinance 74-1 See Resolution(s): Planning Commission Chair Orono Ordinance 74-2 Chris Bollis Council Representative to Planning Commission Ex Officio Orono Code 74-2(b)(3) Police Advisory Commission Minn. Stat. 412.111 Contract for Law Enforcement with SP dated July24, 2017 Contract for Law Enforcement Services with Mound dated September 10, 2012 Contract for Law Enforcement with Mtka Beach dated, August 23, 2010 Matt Johnson Alisa Benson 16 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. NO.7444 Suburban Rate Authority Minn. Stat. 471.59 https://www.kennedy- graven.com/practice-areas/public- utility/ DJ Goman Weed Inspector Minn. Stat.18.80 Mayor Weed Inspector-Assistant Minn. Stat.18.80 Josh Lemons City Council Standing Committees Committee Purpose Council Members Staff Appointed Budget Committee Review and provide suggestions for the municipal budgets during the annual budget development process. Dennis Walsh Maria Veach Adam Edwards Maggie Jin Communications Committee Provide input to and feedback for the city communication plan and operations. Dennis Walsh Maria Veach Adam Edwards Christine Lusian Legal Committee Provide input to the City Attorney and City Administrator for select litigation. Dennis Walsh Matt Johnson Adam Edwards Soren Mattick Organizational Development / Human Resources Committee Provide input to and feedback for the Human Resource activities and initiatives. Dennis Walsh Alisa Benson Adam Edwards Maggie Jin Anne Hentges City Council Special Committees Committee Purpose Council Members Staff Appointed Fire Negotiating Committee Represent the City Council in any direct negotiations with Long Lake City council members with respect to the future provision of any shared fire services between the two cities. Matt Johnson Maria Veach Adam Edwards James Van Eyll Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held January 8, 2024. ATTEST: __________________________________________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor 17 Item No.: 3 Date: January 8, 2024 Presenter: Alicia Johnson Presenter: Resource Management Technician Section:Consent Agenda Title: Claims/Bills 1.Purpose: The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2.Background: The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 122511 to 123687 and ACH transactions 20130421 to 20130429 totaling $1,544,589.58 3.Cost: $1,544,589.58 4.Staff Recommendation: Staff recommends approval of a motion authorizing payment to the claims listed as presented. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the claims list as presented Exhibits A. Check Register 2024-01-04 18 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SUMMER WOODALL 12/19/2023 122511 AUCTION 20 101-19999 3,869.00 Total 122511:3,869.00 MOUND WESTONKA ROTARY C 12/19/2023 122512 12.2023 101-41110-439 Mayor & Council 60.00 MOUND WESTONKA ROTARY C 12/19/2023 122512 12.2023 101-41110-439 Mayor & Council 60.00- MOUND WESTONKA ROTARY C 12/19/2023 122512 12.2023 101-41110-439 Mayor & Council 60.00 Total 122512:60.00 ACROSS THE STREET PRODU 12/20/2023 122513 24280 101-42260-437 CONFERENCE FOR SHEA Fire Protection Services 485.00 Total 122513:485.00 AIRDATA UAV INC 12/20/2023 122514 219936-2023 101-42110-416 UAV LICENSING/AIRDATA SUBSCRIPTION Police Department 720.00 Total 122514:720.00 All Flags LLC 12/20/2023 122515 861057 101-41900-404 FLAG POLE FOR NEW PUBLIC WORKS BLDG.Central Services 2,756.10 Total 122515:2,756.10 ALYSSA DWYER 12/20/2023 122516 RPS21-0001 101-22205 ESCROW REFUND-RPS21-000135 - 2915 CASCO 9,000.00 Total 122516:9,000.00 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-240 LED WORK LIGHTSFOR SHOP Public Works Department 16.99 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-240 DUAL PISTON CALIPER COMPRESSOR Public Works Department 48.90 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-386 C7 LED BULBS FOR HOLIDAY LIGHTS Public Works Department 42.98 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-222 BUNGEE CORDS 10 PACK Public Works Department 21.98 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-41900-201 OFFICE SUPPLIES Central Services 41.15 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-222 426 IPAD MOUNT Public Works Department 99.98 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-41900-201 CALENDERS Central Services 64.47 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-41900-201 BRENT'S OFFICE PHONE CORD Central Services 11.99 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-601-49400-240 COPPER SAMPLE BOTTLES 32.97 AMAZON CAPITAL SERVICE 12/20/2023 122517 13Q7-4PNW-101-43000-222 USB_C CAR CHARGERS Public Works Department 19.96 AMAZON CAPITAL SERVICE 12/20/2023 122517 14QV-MVND 101-41900-201 CORK BOARD - RETURN Central Services 64.19- AMAZON CAPITAL SERVICE 12/20/2023 122517 173F-RPCN-101-41900-201 OFFICE SUPPLIES Central Services 353.20 AMAZON CAPITAL SERVICE 12/20/2023 122517 1NHV-QKMM 101-43000-404 GARAGE DOOR OPEANER Public Works Department 18.95- 19 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122517:671.43 AT&T MOBILTY 12/20/2023 122518 2873263270 101-41900-321 MOBILE SERVICE/AT&T Central Services 1,755.71 Total 122518:1,755.71 Awards by Cindy LLC 12/20/2023 122519 55278 101-41110-439 NAME PLATE Mayor & Council 15.10 Awards by Cindy LLC 12/20/2023 122519 55278 101-41300-437 SERVICE AWARD ENGRAVED PLATES Administration 22.55 Awards by Cindy LLC 12/20/2023 122519 55278 101-41300-437 RECOGNITION ENGRAVED PLATE Administration 12.40 Total 122519:50.05 BIFFS INC 12/20/2023 122520 INV18201 101-45200-404 HANDWASHING STATION Parks 33.00 Total 122520:33.00 BOLTON & MENK INC.12/20/2023 122521 0325663 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)10,860.00 BOLTON & MENK INC.12/20/2023 122521 0325665 602-16500 23-014 SANITARY SEWER REHABILITATION 198.00 BOLTON & MENK INC.12/20/2023 122521 0325666 435-48976-304 23-001 STREETS PROJECT 1,312.50 BOLTON & MENK INC.12/20/2023 122521 0325667 602-49450-305 GIS MAINTENANCE SEWER Sewer 1,371.50 BOLTON & MENK INC.12/20/2023 122521 0325667 601-49400-305 GIS MAINTENANCE WATER 1,340.00 BOLTON & MENK INC.12/20/2023 122521 0325667 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 1,002.50 BOLTON & MENK INC.12/20/2023 122521 0325667 602-49450-305 GIS MAINTENANCE SEWER CARTEGRAPH Sewer 4,125.00 BOLTON & MENK INC.12/20/2023 122521 0325667 101-43000-305 GIS FOR STREETS Public Works Department 1,414.00 BOLTON & MENK INC.12/20/2023 122521 0325667 101-43170-305 GIS MAINTENANCE GENERAL Engineering 2,822.50 BOLTON & MENK INC.12/20/2023 122521 0325667 101-42400-305 GIS FOR CDD Building & Zoning 143.00 BOLTON & MENK INC.12/20/2023 122521 0325667 101-42260-319 GIS FOR EMERGENCY SERVICES (FIRE)Fire Protection Services 1,476.50 BOLTON & MENK INC.12/20/2023 122521 0325668 234-45680-304 24-026 LURTON PARK PARKING LOT 290.50 BOLTON & MENK INC.12/20/2023 122521 0325668 101-43000-304 2023 BRIDGE INSPECTIONS Public Works Department 106.50 BOLTON & MENK INC.12/20/2023 122521 0325668 101-43170-304 MISC ENGINEERING Engineering 44.00 BOLTON & MENK INC.12/20/2023 122521 0325669 408-48800-590 21-040 NAVARRE PARKING LOT 1,716.50 BOLTON & MENK INC.12/20/2023 122521 0325670 435-48978-304 24-001 2024 STREETS IMPROVEMENTS PROJE 388.50 BOLTON & MENK INC.12/20/2023 122521 0325671 101-45200-304 23-046 PICKLBALL MASTER PLAN AD DONATION Parks 7,099.00 BOLTON & MENK INC.12/20/2023 122521 0326279 101-19999 CDD-PLAN REVIEW 88.25 BOLTON & MENK INC.12/20/2023 122521 0326280 101-43280-304 LA18-000072 WALTERSPORT LN Special Services 441.25 BOLTON & MENK INC.12/20/2023 122521 0326281 101-19999 LA07-3311 CRYSTAL BAY BUSINESS CENTER 1,059.00 BOLTON & MENK INC.12/20/2023 122521 0326282 101-43280-304 LA21-000037 ORCHARD CREEK Special Services 316.50 BOLTON & MENK INC.12/20/2023 122521 0326283 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 517.50 20 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122521:38,133.00 Bratt Tree Company 12/20/2023 122522 12007 651-49910-404 TREE REMOVAL IN ROW- TASK 80392 Storm Water 7,400.00 Total 122522:7,400.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS Law/Legal Services 5,864.77 CAMPBELL KNUTSON 12/20/2023 122523 2717-0004G 101-42110-307 POLICE MATTERS 11/23 Police Department 555.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0201G 101-41600-307 MISC RECORDINGS 11/2023 Law/Legal Services 575.25 CAMPBELL KNUTSON 12/20/2023 122523 2717-0740G 703-49960-379 LITIGATION - MERA CLAIM 6,285.43 CAMPBELL KNUTSON 12/20/2023 122523 2717-0801G 101-41600-307 COUNCIL MEETINGS 11/23 Law/Legal Services 323.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0802G 101-42400-307 B&Z ASSISTANCE 11/23 Building & Zoning 238.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0803G 101-41600-307 ORDINANCES Law/Legal Services 918.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0844G 101-41600-307 LMCD/DRAGONFLY HILL Law/Legal Services 61.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0878G 101-43280-307 LA23-000051 2795 SHADYWOOD RD Special Services 110.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0884G 101-43280-307 RAS23000019 - 165 CRISTOFORI DRIVE Special Services 230.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0885G 101-43280-307 RAS23-000047 3760 WATERTOWN RD Special Services 190.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0886G 101-43280-307 LA23-000050 - 3359 CRYSTAL BAY RD Special Services 82.50 CAMPBELL KNUTSON 12/20/2023 122523 2717-0887G 101-43280-307 LA23-000053 3765 WATERTOWN RD Special Services 82.50 CAMPBELL KNUTSON 12/20/2023 122523 2717-0888G 101-43280-307 LA23-000058 1513 BAY RIDGE RD Special Services 82.50 CAMPBELL KNUTSON 12/20/2023 122523 2717-0889G 101-43280-307 LA22-000059 2245 WATERTOWN RD Special Services 82.50 CAMPBELL KNUTSON 12/20/2023 122523 2717-0890G 101-43280-307 RAS23-000077 365 FERNDALE RD N Special Services 168.00 CAMPBELL KNUTSON 12/20/2023 122523 2717-0891G 101-43280-307 RAS23-0000175-2605 NORTH SHORE DR Special Services 205.00 Total 122523:16,053.45 Capital One Trade Credit 12/20/2023 122524 3268334231 101-45200-223 XMAS DECORATIONS Parks 79.99 Total 122524:79.99 CENTRAL PENSION FUND SOU 12/20/2023 122525 12.14.23 FU 101-21705 CENTRAL PENSION FUND 121423 960.00 Total 122525:960.00 Century Link 12/20/2023 122526 WP 12.04.23 601-49400-321 INTERNET FOR SOUTH WATER PLANT 145.19 Total 122526:145.19 CENTURY LINK 12/20/2023 122527 ROW21-000 101-22205 ESCROW REFUND - ROW21-000028 - 770 DICKE 1,500.00 21 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CENTURY LINK 12/20/2023 122527 ROW22-000 101-22205 ESCROW REFUND - ROW23-000042 - 2700 CAS 1,500.00 Total 122527:3,000.00 CITYVIEW PLUMBING & HEATIN 12/20/2023 122528 136058658 101-41900-223 SOFTENER SALT Central Services 78.00 Total 122528:78.00 CORE & MAIN 12/20/2023 122529 U038586 101-43050-227 DBL SS BAND Public Works - Spring Park 723.52 Total 122529:723.52 COUNTRYSIDE WELDING REPA 12/20/2023 122530 709 601-49400-402 REPAIR UNIT 709 UTILITY BOX 1,325.00 COUNTRYSIDE WELDING REPA 12/20/2023 122530 709 602-49450-402 REPAIR UNIT 709 UTILITY BOX Sewer 1,325.00 Total 122530:2,650.00 DATA PRACTICES OFFICE 12/20/2023 122531 0000077181 101-42110-437 ADMIN TRAINING DP/GEHLEN Police Department 250.00 Total 122531:250.00 EARL F ANDERSON & ASSOC 12/20/2023 122532 0134909-IN 101-43000-224 SIGNS Public Works Department 433.30 EARL F ANDERSON & ASSOC 12/20/2023 122532 134905-IN 101-43000-224 SIGNS Public Works Department 248.05 Total 122532:681.35 ECM PUBLISHERS INC 12/20/2023 122533 976491 101-42400-340 ORD 285 / PLANNING / CANNABIS Building & Zoning 151.12 Total 122533:151.12 EMBEDDED SYSTEMS INC.12/20/2023 122534 344622 101-42110-403 6-MONTH SIREN MAINT 07/01/23 O 12/31/23 Police Department 1,199.28 Total 122534:1,199.28 GENUINE PARTS COMPANY/NA 12/20/2023 122535 3270-587354 701-49800-222 ALTENATOR CORE RETURN 60.50- GENUINE PARTS COMPANY/NA 12/20/2023 122535 3270-587868 101-41900-223 AIR CHUCK, FITTING Central Services 41.58 GENUINE PARTS COMPANY/NA 12/20/2023 122535 3270-588132 701-49800-222 TRANSMISSION SEMSOR UNIT 251 51.29 Total 122535:32.37 22 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 12/20/2023 122536 018522/1 101-45200-404 OUTDOOR TIMER REPLACEMENT Parks 24.99 GOPHER ACE 12/20/2023 122536 018579/1 101-43000-212 BAR OIL Public Works Department 22.99 GOPHER ACE 12/20/2023 122536 018593/1 101-45200-223 CREDIT Parks 6.00- GOPHER ACE 12/20/2023 122536 018605/1 101-43000-224 TRUCK CLEANING SUPLIES Public Works Department 51.83 GOPHER ACE 12/20/2023 122536 018638/1 701-49800-215 SPRAY PAINT 39.16 GOPHER ACE 12/20/2023 122536 018641/1 101-45200-223 SAW BLADE REPLACEMENT Parks 52.98 GOPHER ACE 12/20/2023 122536 18497/1 101-41900-404 PAINTING SUPPLIES Central Services 64.97 GOPHER ACE 12/20/2023 122536 18503/1 101-45200-223 CHAIN Parks 40.68 GOPHER ACE 12/20/2023 122536 18557/1 101-41900-404 PLAQUE INSTALL - CH Central Services 8.59 GOPHER ACE 12/20/2023 122536 18559/1 101-45200-404 CHAINSAW SHARPENING Parks 14.99 GOPHER ACE 12/20/2023 122536 18559/1 101-41900-404 ANCHORS Central Services 8.00 GOPHER ACE 12/20/2023 122536 18567/1 101-41900-404 KEYS Central Services 7.47 GOPHER ACE 12/20/2023 122536 18569/1 101-41900-404 PAINTING SUPPLIES Central Services 7.59 GOPHER ACE 12/20/2023 122536 18572/1 101-41900-223 DOUBLE SIDED TAPE Central Services 12.99 GOPHER ACE 12/20/2023 122536 18580/1 101-45200-223 CHAIN Parks 65.98 GOPHER ACE 12/20/2023 122536 18590/1 101-43000-224 BATTRIES AA Public Works Department 16.99 GOPHER ACE 12/20/2023 122536 18636/1 101-45200-404 CHAINSAW SHARPENING Parks 51.99 GOPHER ACE 12/20/2023 122536 18640/1 101-45200-404 RETURN Parks 43.99- Total 122536:442.20 GOPHER STATE ONE CALL 12/20/2023 122537 3080659 602-49450-227 SPLIT DISTRIBUTION Sewer 549.45 Total 122537:549.45 HAWKINS INC 12/20/2023 122538 6646512 601-49400-216 CHLORINE TANKS 80.00 Total 122538:80.00 HENNEPIN COUNTY INFOR TE 12/20/2023 122539 1000215642 101-42110-414 RADIO/MDC LEASES Police Department 2,930.68 HENNEPIN COUNTY INFOR TE 12/20/2023 122539 1000215665 101-43000-415 PW RADIOS Public Works Department 296.89 Total 122539:3,227.57 HOEN, KELLIE 12/20/2023 122540 2023.12 KH 101-41300-439 STAFF APPRECIATION LUNCHOEN Administration 36.46 Total 122540:36.46 HOLTON ELECTRIC CONTRACT 12/20/2023 122541 62041 601-49400-405 REPAIR WIRES HIT DURING WATERMAIN BREA 236.72 23 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122541:236.72 KENNETH BECK 12/20/2023 122542 12.2023 101-42110-550 SQUAD REGISTRATION/NEW SET UP Police Department 28.00 Total 122542:28.00 KODIAK POWER SOLUTIONS 12/20/2023 122543 13064171 602-49450-406 REPAIR GENSET @ LS@21 Sewer 1,912.62 Total 122543:1,912.62 LANO EQUIPMENT INC 12/20/2023 122544 03-1045344 101-43000-221 HYDRAULIC FITTING REPLACEMENT UNIT 452 Public Works Department 85.58 LANO EQUIPMENT INC 12/20/2023 122544 03-1045582 701-49800-221 SPRING HOLDER FOR HYDRAULIC HOSE ON B 63.56 Total 122544:149.14 LAPOINTE UTILITIES INC 12/20/2023 122545 ROW22-000 101-22205 ESCROW REFUND - ROW22-000027 - WATERTO 1,500.00 Total 122545:1,500.00 LEOWEBPROTECT.com 12/20/2023 122546 5141 101-42110-433 MONTHLY SUBSCRIPTION 12/23 Police Department 143.06 Total 122546:143.06 MACQUEEN EQUIPMENT LLC 12/20/2023 122547 P22998 101-42260-226 GLOVES FOR FIREFIGHTERS Fire Protection Services 1,216.07 MACQUEEN EQUIPMENT LLC 12/20/2023 122547 P23000 101-42260-226 BOOTS FOR FIREFIGHTERS Fire Protection Services 1,166.03 Total 122547:2,382.10 MAETZOLD HOMES INC 12/20/2023 122548 RPS21-0001 101-22205 ESCROW REFUND - RPS21-000135 - 2915 CASC 1,000.00 Total 122548:1,000.00 MATT SILTALA 12/20/2023 122549 12.2023 101-42110-221 MISC PARTS/ARMORY Police Department 38.82 Total 122549:38.82 METROPOLITAN AREA MANAG 12/20/2023 122550 1680 101-41300-433 ANNUAL MAMA DUES - EDWARDS Administration 45.00 24 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122550:45.00 MINNEAPOLIS OXYGEN COMPA 12/20/2023 122551 20300131 101-42110-221 MEDICAL OXYGEN REFILL Police Department 185.70 Total 122551:185.70 MN RURAL WATER ASSOCIATI 12/20/2023 122552 FEB.2024 - J 601-49400-433 MRWA 2023 MEMBERSHIP 1,125.75 Total 122552:1,125.75 MP NEXLEVEL LLC, BILL BOREL 12/20/2023 122553 ROW23-000 101-22205 ESCROW REFUND - ROW23-000043 - 2845 WAT 1,500.00 Total 122553:1,500.00 Newegg Business Inc 12/20/2023 122554 1304808886 710-49970-221 DOCKING STATION 305.80 Total 122554:305.80 NIH HOMES, LLC 12/20/2023 122555 LA23-000060 101-22205 ESCROW REFUND - LA23-000060 - 3600 CASCO 700.00 Total 122555:700.00 NORLING'S LAKE MINNETONKA 12/20/2023 122556 42651 101-45200-404 NORLINGS CONTRACT -FALL Parks 1,693.00 Total 122556:1,693.00 NORTHERN DEWATERING INC 12/20/2023 122557 42979 601-16500 2 1/2 CAM LOCK FITTING FOR TRUCK FILL 38.82 Total 122557:38.82 OFFICE DEPOT 12/20/2023 122558 3442617680 101-42110-201 OFFICE SUPPLIES Police Department 12.11 Total 122558:12.11 OPD BUSINESS SOLUTIONS LL 12/20/2023 122559 3409203900 101-41110-439 CITY COUNCIL MEETINGS Mayor & Council 63.06 OPD BUSINESS SOLUTIONS LL 12/20/2023 122559 3430876130 101-41900-201 OFFICE SUPPLIES Central Services 15.99 OPD BUSINESS SOLUTIONS LL 12/20/2023 122559 3442664550 101-42110-201 OFFICE SUPPLIES Police Department 57.42 OPD BUSINESS SOLUTIONS LL 12/20/2023 122559 3451540350 101-45210-201 INK CARTRIDGE Golf Course 152.04 OPD BUSINESS SOLUTIONS LL 12/20/2023 122559 3452173820 101-41900-201 MISC OFFICE SUPPLIES Central Services 75.69 25 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122559:364.20 OUTDOOR EXCAPES OF LAKE 12/20/2023 122560 LA23-000061 101-22205 ESCROW REFUND-LA23-000061-2601 CASCO PT 700.00 Total 122560:700.00 PERFORMANCE PLUS LLC dba 12/20/2023 122561 123797 101-42260-305 PHYSICAL EXAM FOR JACOB S Fire Protection Services 488.00 PERFORMANCE PLUS LLC dba 12/20/2023 122561 123824 101-42260-305 MEDICAL EVAL FOR JOHN JACKSON Fire Protection Services 563.00 Total 122561:1,051.00 Perry's Truck Repair 12/20/2023 122562 1606 101-45200-404 HOLIDAY TREE REPAIR Parks 878.00 Total 122562:878.00 PLUNKETT'S 12/20/2023 122563 8343854 101-41900-404 CITY HALL PEST CONTROL Central Services 261.26 Total 122563:261.26 POWERDMS, INC.12/20/2023 122564 Q-202298 101-42110-311 POWERDMS/FTO SUBSCRIPTION Police Department 2,757.00 Total 122564:2,757.00 PRECISION UTILITIES 12/20/2023 122565 1049 601-49400-405 CURB STOP REPAIR @ 3359 & 3365 CRYSTAL B 6,540.00 Total 122565:6,540.00 QUALITY FLOW SYSTEMS INC 12/20/2023 122566 46031 602-49450-406 GS#7 REPAIR Sewer 4,099.00 QUALITY FLOW SYSTEMS INC 12/20/2023 122566 46032 602-49450-406 LS REPAIRS Sewer 15,700.00 Total 122566:19,799.00 RYAN AUTO MALL 12/20/2023 122567 258434 701-49800-222 TRANSMISSION MODULE UNIT 266 448.00 RYAN AUTO MALL 12/20/2023 122567 678890 701-49800-402 SQUAD #255 REPAIR 2,896.01 Total 122567:3,344.01 RYAN THOMAS 12/20/2023 122568 LA22-000059 101-22205 ESCROW REFUND-LA22-000059 - 2245 WATERT 5,000.00 26 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122568:5,000.00 SCHULTZ, SUSAN 12/20/2023 122569 2023.12 SS 101-42110-226 UNIFORMS ALLOWANCE SCHULTZ Police Department 269.22 Total 122569:269.22 SECOND NATURE GRAPHICS 12/20/2023 122570 482 101-41900-201 BUSINESS CARDS-C.LUSIAN Central Services 101.00 SECOND NATURE GRAPHICS 12/20/2023 122570 482 602-49450-201 UTILITY BILLING ENVELOPES Sewer 366.00 Total 122570:467.00 SECURITY & SOUND CO 12/20/2023 122571 27592 101-41900-319 ALARM MONITORING - THROUGH JAN 2025 Central Services 864.00 Total 122571:864.00 SPIKE'S 12/20/2023 122572 5862/15 101-43000-226 GLOVES PPE Public Works Department 49.99 Total 122572:49.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1658566 101-42110-226 UNIFORM/SZCZEPANIK Police Department 74.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1659281 101-42110-226 UNIFORMS/SPENCER Police Department 125.98 STREICHERS POLICE EQUIP 12/20/2023 122573 I1659417 101-42110-226 UNIFORM/SCHWARZ Police Department 54.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1659459 101-42110-226 UNIFORM/SCHULTZ/VEST Police Department 858.00 STREICHERS POLICE EQUIP 12/20/2023 122573 I1660534 101-42110-226 UNIFORM/VARGAS Police Department 154.98 STREICHERS POLICE EQUIP 12/20/2023 122573 I1660592 101-42110-226 UNIFORM/VARGAS Police Department 7.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1660796 101-42110-226 UNIFORM/SZCZEPANIK Police Department 9.00 STREICHERS POLICE EQUIP 12/20/2023 122573 I1660859 101-42110-226 UNIFORM/SCHWARZ Police Department 1,733.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1660860 101-42110-226 UNIFORM/SCHWARZ Police Department 39.00 STREICHERS POLICE EQUIP 12/20/2023 122573 I1661268 101-42110-226 UNIFORMS/BECK Police Department 13.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1661417 101-42110-226 UNIFORM/CARLSON Police Department 178.00 STREICHERS POLICE EQUIP 12/20/2023 122573 I1663297 101-42110-226 UNIFORM/SCHWARZ Police Department 113.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1663331 101-42110-226 UNIFORM/SCHULTZ Police Department 11.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1664207 101-42110-226 UNIFORM/SCHULTZ Police Department 12.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1664208 101-42110-226 UNIFORM/SCHULTZ Police Department 40.00 STREICHERS POLICE EQUIP 12/20/2023 122573 I1664966 101-42110-226 UNIFORM/SCHWARZ Police Department 276.99 STREICHERS POLICE EQUIP 12/20/2023 122573 I1668691 101-42260-226 UNIFORM HAT FOR JAMES Fire Protection Services 28.99 Total 122573:3,735.86 27 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SUMMIT FIRE PROTECTION 12/20/2023 122574 130093860 101-45210-319 ANNUAL FIRE EXTINGUISHER INSPECTION-CH Golf Course 45.00 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093861 101-41900-404 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Central Services 247.45 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093861 101-43000-319 ANNUAL FIRE EXTINGUISHER INSPECTION-VEH Public Works Department 247.45 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093861 602-49450-319 ANNUAL FIRE EXTINGUISHER INSPECTION-SE Sewer 42.00 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093861 601-49400-319 ANNUAL FIRE EXTINGUISHER INSPECTION- WA 42.00 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093862 101-45210-319 ANNUAL FIRE EXTINGUISHER INSPECTION Golf Course 33.00 SUMMIT FIRE PROTECTION 12/20/2023 122574 130093863 601-49400-319 ANNUAL FIRE EXTINGUISHER INSPECTION-WE 113.00 SUMMIT FIRE PROTECTION 12/20/2023 122574 130094197 101-42110-223 ANNUAL FIRE EXTINQUISHER TESTING GC Police Department 537.65 Total 122574:1,307.55 THOMAS REUTERS - WEST 12/20/2023 122575 849333347 101-42110-311 DATA PROCESSING Police Department 302.99 Total 122575:302.99 TimeSaver Off Site Secretarial Inc 12/20/2023 122576 M28748 101-42400-319 PLANNING COMMISSION MINUTES Building & Zoning 196.75 TimeSaver Off Site Secretarial Inc 12/20/2023 122576 M28748 101-41110-439 CC MEETING MINUTES Mayor & Council 159.00 TimeSaver Off Site Secretarial Inc 12/20/2023 122576 M28785 101-41110-439 CC MEETING MINUTES Mayor & Council 310.00 Total 122576:665.75 TRI COUNTY LAW ENFORCEME 12/20/2023 122577 2023-12-08 101-42110-433 MEMBERSHIP FEE/2024 DUES Police Department 90.00 Total 122577:90.00 TYLER PURDY 12/20/2023 122578 RAS23-0000 101-32510 PERMIT REFUND- RAS23-000081 - 1975 FAGERN 281.89 Total 122578:281.89 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 701-49800-221 SHOP TOWELS - PW 8.33 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 43.58 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 601-49400-226 UNIFORMS PW-WATER DEPT 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 701-49800-226 UNIFORMS - FLEET 43.58 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 101-43000-226 UNIFORMS - PW Public Works Department 43.58 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410027636 101-45200-226 UNIFORMS-PARKS Parks 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410027637 101-41900-223 LAUNDRY SERVICE Central Services 80.27 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 43.58 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 701-49800-226 UNIFORMS - FLEET 43.58 28 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNIFIRST CORPORATION 12/20/2023 122579 1410028780 101-43000-226 UNIFORMS - PW Public Works Department 43.58 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 601-49400-226 UNIFORMS PW-WATER DEPT 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 101-45200-226 UNIFORMS-PARKS Parks 43.57 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 701-49800-221 SHOP TOWELS - PW 8.33 UNIFIRST CORPORATION 12/20/2023 122579 1410028780 101-43000-404 RUGS - PW Public Works Department 26.13 Total 122579:672.09 VALLEY RICH CO 12/20/2023 122580 32746 602-49450-406 SEWER GRAVITY LINE REPAIR FROM CENTURY Sewer 8,610.14 Total 122580:8,610.14 WILDTHREADS 12/20/2023 122581 30573 101-43000-226 PPE SWEATSHIRTS Public Works Department 193.75 Total 122581:193.75 Winterfrost Productions 12/20/2023 122582 WFP-2023-0 101-45200-489 SANTA RENTAL Parks 500.00 Total 122582:500.00 Wright-Hennepin Coop Electric 12/20/2023 122583 3503097121 101-43100-381 BRUSH SITE 11/01/12-01 Brush Site 37.10 Wright-Hennepin Coop Electric 12/20/2023 122583 3503097121 101-43000-381 ELECTRICAL SERVICE 11/01-12/01-2023 Public Works Department 287.41 Total 122583:324.51 XCEL ENERGY 12/20/2023 122584 854846482 602-49450-381 ELECTRIC SERVICE 10/25/23-11/27/23 Sewer 36.40 Total 122584:36.40 MARIN ANDERSON 12/21/2023 122585 2023.12 DO 101-19999 500.00 Total 122585:500.00 AMAZON CAPITAL SERVICE 12/29/2023 122586 1F7D-WWNY 710-49970-221 HOT SPOT REPLACEMENT BATTERY 81.48 AMAZON CAPITAL SERVICE 12/29/2023 122586 1MGQ-RNYC 101-43000-224 SCREEN CLEANER Public Works Department 9.59 AMAZON CAPITAL SERVICE 12/29/2023 122586 1MGQ-RNYC 101-43000-222 TIRE SUPPLIES Public Works Department 25.98 AMAZON CAPITAL SERVICE 12/29/2023 122586 1MGQ-RNYC 101-43000-222 709 RUNNING BOARDS Public Works Department 258.00 AMAZON CAPITAL SERVICE 12/29/2023 122586 1MGQ-RNYC 101-45200-404 VACUM BAGS Parks 44.52 AMAZON CAPITAL SERVICE 12/29/2023 122586 1MGQ-RNYC 101-45200-404 URINAL SCREEN DEODORIZER Parks 65.91 29 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122586:485.48 ANYTIME RESTORATION, INC.12/29/2023 122587 ORO1221 602-49450-406 41 WILLOW DR SEWER JETTING CLEANUP Sewer 1,723.72 Total 122587:1,723.72 API GARAGE DOOR, INC.12/29/2023 122588 Z261935 101-41900-404 GARAGE DOOR SERVICE Central Services 386.00 Total 122588:386.00 ARCHIVE SOCIAL, LLC 12/29/2023 122589 287126 614-49840-329 SOCIAL MEDIA PAGE ARCHIVE Cable Franchise 4,188.00 Total 122589:4,188.00 ARVIG ENTERPRISES 12/29/2023 122590 ROW23-000 101-22205 ESCROW REFUND-ROW23-000025 - 705 OLD CR 1,500.00 Total 122590:1,500.00 BIFFS INC 12/29/2023 122591 W949041 101-45200-415 BIFF RENTAL Parks 121.00 Total 122591:121.00 BOLTON & MENK INC.12/29/2023 122592 0327216 440-48975-304 21-039 PW FACILITY CONSTRUCTION 1,180.00 Total 122592:1,180.00 CENTRAL PENSION FUND SOU 12/29/2023 122593 12.28.23 FU 101-21705 CENTRAL PENSION FUND 12.28.23 923.65 Total 122593:923.65 Century Link 12/29/2023 122594 2023.12 GC 101-45210-321 GC PHONE/INTERNET Golf Course 382.44 Total 122594:382.44 CENTURY LINK 12/29/2023 122595 ROW23-000 101-22205 ESCROW REFUND - ROW23-000051-365 PARTE 1,500.00 Total 122595:1,500.00 CONTINENTAL RESEARCH CO 12/29/2023 122596 0050356 101-41900-223 WINDOW CLEANER Central Services 186.00 30 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122596:186.00 EJ MAYERS, INC 12/29/2023 122597 ROW21-000 101-22205 ESCROW REFUND - ROW21-000025 - 135 ORON 1,500.00 Total 122597:1,500.00 FIDELITY SECURITY LIFE INSU 12/29/2023 122598 12.2023 101-21716 VISION PLAN 12/2023 262.30 Total 122598:262.30 FLOCK GROUP INC 12/29/2023 122599 INV-28800 101-42110-319 LPR CAMERA (FLEX) 2023-2024 Police Department 750.00 Total 122599:750.00 FRONTIER COMMUNICATIONS 12/29/2023 122600 ROW22-000 101-22205 ESCROW REFUND-ROW22-000004 - 4620 NORT 1,500.00 Total 122600:1,500.00 GB AUTO SERVICE, INC 12/29/2023 122601 25707 701-49800-402 FRONT END ALIGNMENT UNIT 260 125.99 Total 122601:125.99 GOPHER ACE 12/29/2023 122602 18656/1 101-45200-223 CHAPS Parks 111.99 GOPHER ACE 12/29/2023 122602 18657/1 101-43000-224 PIPE FITTINGS Public Works Department 27.16 GOPHER ACE 12/29/2023 122602 18691/1 101-45200-404 CHAINSAW SHARPENING Parks 16.00 GOPHER ACE 12/29/2023 122602 18691/1 101-41900-404 LIGHT BULB Central Services 9.99 GOPHER ACE 12/29/2023 122602 18716/1 101-45200-223 BAR OIL Parks 26.49 GOPHER ACE 12/29/2023 122602 18716/1 101-45200-404 TOOL BOX LATCH REPAIR Parks 21.99 GOPHER ACE 12/29/2023 122602 E11318/1 101-43000-224 LANDSCAPE FABRIC Public Works Department 6.99 Total 122602:220.61 GRAINGER INC 12/29/2023 122603 9943075870 701-49800-222 ROLLING PLATFORM STAIRWAY 1,012.93 Total 122603:1,012.93 GUARDIAN FLEET SAFETY 12/29/2023 122604 231949 101-42110-402 SQUAD #268 DOCKING ISSUE Police Department 118.75 31 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122604:118.75 International Union Local #49 12/29/2023 122605 12.2023 DUE 101-21707 LOCAL 49 DUES - 12/2023 437.50 Total 122605:437.50 JANET KUNAU 12/29/2023 122606 RPS22-0000 101-22205 ESCROW REFUND - RPS22-000087 - 685 PINEH 10,000.00 Total 122606:10,000.00 JH LARSON COMPANY 12/29/2023 122607 S103068687.101-41900-223 LIGHT BULBS - PW/CH/PD Central Services 319.20 Total 122607:319.20 KYLE KIRSCHNER 12/29/2023 122608 12.2023 101-42110-317 XERXES CARE Police Department 146.48 Total 122608:146.48 LAKE MTKA CONSERVATION DI 12/29/2023 122609 BIG ISLAND 101-41900-441 DOCK LICENSE - BIG ISLAND Central Services 290.00 LAKE MTKA CONSERVATION DI 12/29/2023 122609 FIRE LANE 101-41900-441 DOCK LICENSE - BIG ISLAND Central Services 80.00 Total 122609:370.00 LANO EQUIPMENT INC 12/29/2023 122610 03-1048124 101-45200-404 STUMP GRINDER Parks 2,000.00 Total 122610:2,000.00 LAPOINTE UTILITIES INC 12/29/2023 122611 ROW23-000 101-22205 ESCROW REFUND-ROW23-000054 - 2710 PENC 1,500.00 LAPOINTE UTILITIES INC 12/29/2023 122611 ROW23-000 101-22205 ESCROW REFUND - ROW23-000060 - WINDJAM 1,500.00 LAPOINTE UTILITIES INC 12/29/2023 122611 ROW23-000 101-22205 ESCROW REFUND - ROW23-000061 - 240 CYGN 1,500.00 Total 122611:4,500.00 LAW ENFORCEMENT LABOR S 12/29/2023 122612 12.2023 DUE 101-21707 LELS DUES - LOCAL 12/2023 1,316.74 LAW ENFORCEMENT LABOR S 12/29/2023 122612 12.2023 DUE 101-21707 LELS DUES - LOCAL 168 12/2023 337.50 Total 122612:1,654.24 LEXIPOL, LLC 12/29/2023 122613 INVLEX1966 101-42260-319 LEXIPOL ONLINE POLICY MANUAL FOR 2023 Fire Protection Services 566.92 32 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LEXIPOL, LLC 12/29/2023 122613 INVLEX1966 101-42260-319 LEXIPOL ONLINE POLICY IMPLEMENTATION Fire Protection Services 2,156.50 Total 122613:2,723.42 MACQUEEN EQUIPMENT LLC 12/29/2023 122614 P23782 101-42260-226 BOOTS FOR FIREFIGHTERS Fire Protection Services 1,165.41 Total 122614:1,165.41 METLIFE SMALL BUSINESS CE 12/29/2023 122615 METLIFE 12 101-15998 DENTAL INSURANCE 01/24 62.61 METLIFE SMALL BUSINESS CE 12/29/2023 122615 METLIFE 12 101-21709 DENTAL INSURANCE 01/24 2,711.12 Total 122615:2,773.73 MIDWEST SEWER SERVICES 12/29/2023 122616 5868 101-42400-310 SEPTIC CONTRACTOR - PLAN REVIEW Building & Zoning 3,720.00 Total 122616:3,720.00 MISSION COMMUNICATIONS LL 12/29/2023 122617 1082316 101-41900-489 CITY CAMPUS ALARM SYSTEM Central Services 347.40 Total 122617:347.40 NAVARRE HARDWARE 12/29/2023 122618 344899 602-49450-240 LS SUPPLIES Sewer 9.99 NAVARRE HARDWARE 12/29/2023 122618 344922 601-49400-405 REPAIRS @ S WATER PLANT 9.99 NAVARRE HARDWARE 12/29/2023 122618 344928 601-49400-405 REPAIRS @ S WATER PLANT 26.99 Total 122618:46.97 NCPERS GROUP LIFE INS.12/29/2023 122619 6732000120 101-21710 PERA LIFE 1/2024 352.00 Total 122619:352.00 Newegg Business Inc 12/29/2023 122620 1304840815 710-49970-221 REPLACEMENT MONITORS 675.39 Total 122620:675.39 NOVA COMMUNICATIONS INC 12/29/2023 122621 171975 101-41900-401 CHANGE OF PHONE SCRIPTS Central Services 190.00 Total 122621:190.00 Oertel Architects, Ltd 12/29/2023 122622 21-12.17 440-48975-319 21-039 PUBLIC WORKS BUILDING 7,801.45 33 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122622:7,801.45 OFFICE DEPOT 12/29/2023 122623 3429139040 101-42110-201 OFFICE SUPPLIES Police Department 154.22 OFFICE DEPOT 12/29/2023 122623 3429417240 101-42110-201 OFFICE SUPPLIES Police Department 10.49 OFFICE DEPOT 12/29/2023 122623 3472063610 101-41900-201 KITCHEN SUPPLIES Central Services 89.18 Total 122623:253.89 OPEIU - LOCAL 12 12/29/2023 122624 12.2023 DUE 101-21707 UNION DUES - LOCAL 12 12/2023 784.00 Total 122624:784.00 QUALITY FLOW SYSTEMS INC 12/29/2023 122625 46140 602-49450-406 NEW ACCESS COVER @ LS#1 Sewer 4,280.00 Total 122625:4,280.00 RYAN & RITA MCDONALD 12/29/2023 122626 RAS22-0000 101-22205 ESCROW REFUND - RAS22-000070 - 395 SUSSE 1,000.00 Total 122626:1,000.00 RYAN AUTO MALL 12/29/2023 122627 678616 701-49800-402 REPAIR 264 573.88 Total 122627:573.88 SHORT ELLIOTT HENDRICKSO 12/29/2023 122628 458765 601-49400-304 SPRINT ANTENNA REMOVAL 1,091.25 Total 122628:1,091.25 SITEWORX ESCAVATING, LLC 12/29/2023 122629 ROW21-000 101-22205 ESCROW REFUND - ROW21-000062 - 1045 NOR 1,500.00 Total 122629:1,500.00 ST. JOSEPH CARPENTRY DBA 12/29/2023 122630 RPS22-0000 101-22205 ESCROW REFUND - RPS22-000033 2637 CASCA 10,000.00 Total 122630:10,000.00 STREICHERS POLICE EQUIP 12/29/2023 122631 I1660629 101-42110-226 UNIFORM/LANGE Police Department 1,729.99 STREICHERS POLICE EQUIP 12/29/2023 122631 I1672472 101-42110-226 UNIFORMS/SPENCER/YEAR END PURCHASE F Police Department 405.94 34 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122631:2,135.93 SUN LIFE FINANCIAL 12/29/2023 122632 12.2023 101-21714 STD- 12/2023 1,074.10 SUN LIFE FINANCIAL 12/29/2023 122632 12.2023 LIFE 101-21710 LIFE INSURANCE - 12/2023 1,404.50 Total 122632:2,478.60 T W TUPY INC 12/29/2023 122633 080699 101-43000-224 3/4"' MINUS Public Works Department 4,242.71 Total 122633:4,242.71 THE HARTFORD 12/29/2023 122634 12.2023 101-21713 LTD 12/2023 1,894.26 Total 122634:1,894.26 THE TEEHIVE 12/29/2023 122635 295069 101-42260-226 CLOTHING FOR DEPUTY CHIEF Fire Protection Services 201.75 Total 122635:201.75 TRESSIE & CHAD SCHWARZE 12/29/2023 122636 RPS22-0001 101-22205 ESCROW REFUND - RPS22-000167 - 2860 LILLIA 1,000.00 Total 122636:1,000.00 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 701-49800-221 SHOP TOWELS - PW 8.33 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 601-49400-226 UNIFORMS PW-WATER DEPT 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 701-49800-226 UNIFORMS - FLEET 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 101-43000-226 UNIFORMS - PW Public Works Department 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410030456 101-45200-226 UNIFORMS-PARKS Parks 45.21 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 701-49800-221 SHOP TOWELS - PW 8.33 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 701-49800-226 UNIFORMS - FLEET 43.96 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 101-43000-226 UNIFORMS - PW Public Works Department 43.96 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 601-49400-226 UNIFORMS PW-WATER DEPT 43.96 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 43.96 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 101-45200-226 UNIFORMS-PARKS Parks 43.96 UNIFIRST CORPORATION 12/29/2023 122637 1410031635 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 43.96 35 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122637:603.94 US Bank Equipment Finance 12/29/2023 122638 517957767 710-49970-413 COPIERS - LEASE 1,323.51 Total 122638:1,323.51 VARITECH INDUSTRIES INC 12/29/2023 122639 IN060-10282 701-49800-221 TRUCK BRINE TANKS VALVES 349.02 Total 122639:349.02 VERIZON WIRELESS 12/29/2023 122640 9951430476 101-42110-311 SECURITY CAMERAS/VERIZON Police Department 160.04 Total 122640:160.04 XCEL ENERGY 12/29/2023 122641 858220442 101-41900-381 NEW PW BUILDING ELECTRICITY Central Services 480.63 Total 122641:480.63 ZAYO GROUP LLC 12/29/2023 122642 20143415 101-45210-321 PHONE SERVICE 12/23/23-01/22/24 Golf Course 17.18 ZAYO GROUP LLC 12/29/2023 122642 20143415 101-42110-321 PHONE SERVICE 12/23/23-01/22/24 Police Department 275.33 ZAYO GROUP LLC 12/29/2023 122642 20143415 101-41900-321 PHONE SERVICE 12/23/23-01/22/24 Central Services 186.18 ZAYO GROUP LLC 12/29/2023 122642 20143415 601-49400-321 PHONE SERVICE 12/23/23-01/22/24 94.39 ZAYO GROUP LLC 12/29/2023 122642 20143415 602-49450-321 PHONE SERVICE 12/23/23-01/22/24 Sewer 91.79 Total 122642:664.87 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 AE 101-41300-439 EMPLOYEE FAREWELL Administration 114.99 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 AE 101-41300-439 EMPLOYEE FAREWELL Administration 114.99- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 AW 101-42110-240 ARMORY/DRONE EQUIPMENT Police Department 149.98 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 AW 101-42110-240 ARMORY/DRONE EQUIPMENT Police Department 149.98- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 BW 101-43000-240 FLASHLIGHT CLIPS Public Works Department 6.47 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 BW 101-43000-240 FLASHLIGHT CLIPS Public Works Department 6.47- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-433 IACP MEMBERSHIP 2024 Police Department 190.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-433 IACP MEMBERSHIP 2024 Police Department 190.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-437 MEAL -TRAINING Police Department 20.09 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-437 MEAL -TRAINING Police Department 20.09- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-433 PELOTON MEMBERSHIP Police Department 47.76 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-433 PELOTON MEMBERSHIP Police Department 47.76- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-439 POLICE COMMISSION ITEMS Police Department 24.34 36 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CF 101-42110-439 POLICE COMMISSION ITEMS Police Department 24.34- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41110-439 CITY COUNCIL MEETING Mayor & Council 226.25 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41110-439 CITY COUNCIL MEETING Mayor & Council 226.25- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41110-439 MAYORS COFFEE MEETING Mayor & Council 94.98 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41110-439 MAYORS COFFEE MEETING Mayor & Council 94.98- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41300-489 EMPLOYEE SERVICE AWARD Administration 350.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 CL 101-41300-489 EMPLOYEE SERVICE AWARD Administration 350.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 602-49450-437 TRAINING FOR OPW JIMMY Sewer 454.57 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 602-49450-437 TRAINING FOR OPW JIMMY Sewer 454.57- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 101-41900-322 RETURN LIGHTS FOR LADDER TRUCK Central Services 34.19 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 101-41900-322 RETURN LIGHTS FOR LADDER TRUCK Central Services 34.19- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 601-49400-352 CARD STOCK FOR WATER FLYER 162.66 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 DG 601-49400-352 CARD STOCK FOR WATER FLYER 162.66- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JL 101-45200-441 FOOD LICENSE Parks 144.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JL 101-45200-441 FOOD LICENSE Parks 144.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JL 101-45200-223 SUPPLIES FOR TREE LIGHTING Parks 243.18 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JL 101-45200-223 SUPPLIES FOR TREE LIGHTING Parks 243.18- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-226 PATCH WITH VELCRO Fire Protection Services 185.20 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-226 PATCH WITH VELCRO Fire Protection Services 185.20- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-226 CLOTHING FOR DEPUTY CHIEF Fire Protection Services 178.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-226 CLOTHING FOR DEPUTY CHIEF Fire Protection Services 178.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 164.49 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 164.49- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-433 ANNUAL DUES FOR IAFC Fire Protection Services 215.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-433 ANNUAL DUES FOR IAFC Fire Protection Services 215.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 360.07 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 360.07- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-489 CAR WASH Fire Protection Services 15.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-489 CAR WASH Fire Protection Services 15.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-437 TRAINING FOR 2 FIREFIGHTERS Fire Protection Services 4,090.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 JV 101-42260-437 TRAINING FOR 2 FIREFIGHTERS Fire Protection Services 4,090.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 LO 101-42400-433 APA ANNUAL DUES Building & Zoning 618.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 LO 101-42400-433 APA ANNUAL DUES Building & Zoning 618.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 1.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 1.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41410-439 COUNCIL MEALS Elections 80.21 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41410-439 COUNCIL MEALS Elections 80.21- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 73.92 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 73.92- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-437 CONTINUING EDUCATION Finance Department 1,680.00 37 City of Orono Check Register - COUNCIL REPORT Page: 20 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-437 CONTINUING EDUCATION Finance Department 1,680.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41900-201 OFFICE SUPPLIES Central Services 73.27- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41900-201 OFFICE SUPPLIES Central Services 73.27 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 957.51- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 957.51 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 601-49400-322 UB ENVELOPES 467.00- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 601-49400-322 UB ENVELOPES 467.00 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 9.95- CARDMEMBER SERVICE 12/29/2023 122643 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 9.95 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 SO 601-49400-322 SHIPPING WATER SAMPLES 68.39 CARDMEMBER SERVICE 12/29/2023 122643 2023.12 SO 601-49400-322 SHIPPING WATER SAMPLES 68.39- UNITED STATES POSTAL SERVI 12/29/2023 122643 2023.12 UTIL 651-49910-322 12.2023 UTILITY BILLING Storm Water 525.63 UNITED STATES POSTAL SERVI 12/29/2023 122643 2023.12 UTIL 602-49450-322 12.2023 UTILITY BILLING Sewer 525.63 UNITED STATES POSTAL SERVI 12/29/2023 122643 2023.12 UTIL 601-49400-322 12.2023 UTILITY BILLING 525.63 Total 122643:1,576.89 CIRCLE K 12/29/2023 122644 94008507 101-43000-212 NON OXY GAS FOR MIX (SMALLTOOLS)Public Works Department 79.11 CIRCLE K 12/29/2023 122644 94008507 101-43000-212 NON OXY GAS FOR MIX (SMALLTOOLS)Public Works Department 79.11- LEAGUE OF MN CITIES INS TR 01/04/2024 122644 CMC 100028 703-49960-361 CMC 1000289-7 225.00 Total 122644:225.00 MEDSURETY LLC 12/29/2023 122645 12.28.23 PAY 101-21719 MFSA 12.28.23 PAYROLL DEDUCTION 877.16 MEDSURETY LLC 12/29/2023 122645 12.28.23 PAY 101-21719 MFSA 12.28.23 PAYROLL DEDUCTION 877.16- ADVANCED IMAGING SOLUTIO 01/08/2024 122645 518843941 710-49970-413 PW COPIER LEASE 01/20/23-02/20/23 12.70 MEDSURETY LLC 12/29/2023 122645 MFSA 11.17.101-21719 MFSA 11.17.23-102.24.23 FUNDS 43.85 MEDSURETY LLC 12/29/2023 122645 MFSA 11.17.101-21719 MFSA 11.17.23-102.24.23 FUNDS 43.85- Total 122645:12.70 ALPHA TRAINING & TACTICS LL 01/08/2024 122646 2023-0412 101-42110-228 BODY BUNKERS X2/OUF Police Department 5,526.00 Total 122646:5,526.00 AMERICAN ENGINEERING TES 01/08/2024 122647 INV--168673 440-48970-304 21-039 NEW PUBLIC WORKS FACILITY 3,343.00 38 City of Orono Check Register - COUNCIL REPORT Page: 21 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122647:3,343.00 BCA TRAINING & DEVELOPMEN 01/08/2024 122648 32805 101-42110-437 TRAINING KIRSCHNER/CONFERENCE Police Department 300.00 Total 122648:300.00 BOLTON & MENK INC.01/08/2024 122649 0327731 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)3,041.00 BOLTON & MENK INC.01/08/2024 122649 0327732 602-16500 23-014 SANITARY SEWER REHABILITATION 99.00 BOLTON & MENK INC.01/08/2024 122649 0327733 101-43280-304 LA21-000037 ORCHARD CREEK Special Services 469.50 BOLTON & MENK INC.01/08/2024 122649 0327734 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 393.00 BOLTON & MENK INC.01/08/2024 122649 0327735 435-48976-304 23-001 STREETS PROJECT 294.50 BOLTON & MENK INC.01/08/2024 122649 0327736 101-43000-304 2023 BRIDGE INSPECTIONS Public Works Department 106.50 BOLTON & MENK INC.01/08/2024 122649 0327737 408-48800-590 21-040 NAVARRE PARKING LOT 391.00 BOLTON & MENK INC.01/08/2024 122649 0327738 435-48978-304 24-001 2024 STREETS IMPROVEMENTS PROJE 2,333.50 BOLTON & MENK INC.01/08/2024 122649 0327770 602-49450-305 GIS MAINTENANCE SEWER Sewer 1,247.00 BOLTON & MENK INC.01/08/2024 122649 0327770 601-49400-305 GIS MAINTENANCE WATER 1,124.00 BOLTON & MENK INC.01/08/2024 122649 0327770 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 1,042.50 BOLTON & MENK INC.01/08/2024 122649 0327770 602-49450-305 GIS MAINTENANCE SEWER CARTEGRAPH Sewer 77.00 BOLTON & MENK INC.01/08/2024 122649 0327770 101-42400-305 GIS FOR CDD Building & Zoning 1,011.00 BOLTON & MENK INC.01/08/2024 122649 0327770 101-43000-305 GIS FOR STREETS Public Works Department 1,773.50 BOLTON & MENK INC.01/08/2024 122649 0327772 101-45200-304 23-046 PICKLBALL MASTER PLAN AD DONATION Parks 1,028.00 Total 122649:14,431.00 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.20.23-12.1 613-49830-381 GAS SERVICES 1377 VINE PL 11/20/23-12/19/23 Golf Course 18.32 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.21.23 - 12.601-49400-381 GAS SERVICE 1,449.20 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.21.23 - 12.602-49450-381 GAS SERVICE Sewer 892.30 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.21.23 - 12.101-41900-381 GAS SERVICE Central Services 1,073.21 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.21.23 - 12.101-42110-381 GAS SERVICE Police Department 482.41 CENTERPOINT ENERGY MAIN 01/08/2024 122650 11.21.23 - 12.613-49830-381 GAS SERVICE Golf Course 391.99 Total 122650:4,307.43 CITY OF BLOOMINGTON 01/08/2024 122651 23073 601-49400-489 LAB FEES 36.00 Total 122651:36.00 CITY OF MINNETONKA BEACH 01/08/2024 122652 10.01.23-12.602-49450-387 SEWER SERVICE 4TH QTR 2023 Sewer 199.50 39 City of Orono Check Register - COUNCIL REPORT Page: 22 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122652:199.50 City of Orono Utilities 01/08/2024 122653 2023.12 - CH 101-42110-382 2023.12 UB CH & PD Police Department 212.74 City of Orono Utilities 01/08/2024 122653 2023.12 - CH 101-41900-382 2023.12 UB CH & PD Central Services 212.74 City of Orono Utilities 01/08/2024 122653 2023.12 - P 101-41900-382 2023.12 PW Central Services 167.37 City of Orono Utilities 01/08/2024 122653 2023.12 GC 101-45210-382 2023.12 GC Golf Course 73.65 City of Orono Utilities 01/08/2024 122653 2023.12 PO 101-41900-382 2023.12 UB - PO Central Services 86.37 City of Orono Utilities 01/08/2024 122653 2345 BLAINE 601-49400-382 2023.12 UB - WTP 156.74 Total 122653:909.61 CITY OF WAYZATA 01/08/2024 122654 2023.12 UTIL 602-49450-387 DEC 2023 SEWER Sewer 6,644.70 CITY OF WAYZATA 01/08/2024 122654 2023.12 UTIL 601-49400-387 DEC 2023 WATER 3,151.25 Total 122654:9,795.95 DILLON CARLSON 01/08/2024 122655 RPS22-0001 101-22205 ESCROW REFUND-RPS22-000157 - 1375 CHERR 1,000.00 Total 122655:1,000.00 DVS RENEWAL 01/08/2024 122656 00-01114798 701-49800-441 TABS UNIT 422 20.25 DVS RENEWAL 01/08/2024 122656 00-01116609 701-49800-441 TABS UNIT 432 20.25 DVS RENEWAL 01/08/2024 122656 00-01707423 701-49800-441 TABS UNIT 111 20.25 DVS RENEWAL 01/08/2024 122656 00-01733729 701-49800-441 TABS UNIT 408 20.25 DVS RENEWAL 01/08/2024 122656 00-01741124 701-49800-441 TABS UNIT 428 20.25 DVS RENEWAL 01/08/2024 122656 00-01798816 701-49800-441 TABS UNIT 424 20.25 DVS RENEWAL 01/08/2024 122656 00-01814825 701-49800-441 TABS UNIT 431 20.25 DVS RENEWAL 01/08/2024 122656 00-01815849 701-49800-441 TABS UNIT 713 20.25 DVS RENEWAL 01/08/2024 122656 00-01833704 701-49800-441 TABS UNIT 710 20.25 DVS RENEWAL 01/08/2024 122656 00-01843810 701-49800-441 TABS UNIT 712 20.25 DVS RENEWAL 01/08/2024 122656 00-01911571 701-49800-441 TABS UNIT 409 20.25 DVS RENEWAL 01/08/2024 122656 00-01913433 701-49800-441 TABS UNIT 426 20.25 DVS RENEWAL 01/08/2024 122656 00-02404950 701-49800-441 TABS UNIT 110 20.25 DVS RENEWAL 01/08/2024 122656 00-02683207 701-49800-441 TABS UNIT 627 20.25 DVS RENEWAL 01/08/2024 122656 00-02700821 701-49800-441 TABS UNIT 425 20.25 DVS RENEWAL 01/08/2024 122656 00-02706297 701-49800-441 TABS UNIT 711 20.25 DVS RENEWAL 01/08/2024 122656 00-02740994 701-49800-441 TABS UNIT 427 20.25 DVS RENEWAL 01/08/2024 122656 00-02839292 701-49800-441 TABS UNIT 612 20.25 DVS RENEWAL 01/08/2024 122656 00-02912185 101-42110-441 SQUAD #261 Police Department 20.25 40 City of Orono Check Register - COUNCIL REPORT Page: 23 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount DVS RENEWAL 01/08/2024 122656 00-02965108 701-49800-441 TABS UNIT 610 20.25 DVS RENEWAL 01/08/2024 122656 00-02998238 701-49800-441 TABS UNIT 421 20.25 DVS RENEWAL 01/08/2024 122656 00-03062590 701-49800-441 TABS UNIT 483 20.25 DVS RENEWAL 01/08/2024 122656 00-03127056 701-49800-441 TABS UNIT 250 TRAILER 20.25 DVS RENEWAL 01/08/2024 122656 00-03135214 701-49800-441 TABS UNIT 481 20.25 DVS RENEWAL 01/08/2024 122656 00-04066506 701-49800-441 TABS UNIT 482 20.25 DVS RENEWAL 01/08/2024 122656 00-04276507 701-49800-441 TABS UNIT 407 20.25 Total 122656:526.50 EBERT INC 01/08/2024 122657 PW PAY APP 440-48970-520 21-039 NEW PUBLIC WORK FACILITY CONSTRU 961,061.18 Total 122657:961,061.18 ECM PUBLISHERS INC 01/08/2024 122658 978505 101-42400-340 ORD 286 / ADMIN / RECODIFICATION Building & Zoning 23.84 ECM PUBLISHERS INC 01/08/2024 122658 978506 101-42400-340 ORD 287 / FIRE Building & Zoning 20.86 ECM PUBLISHERS INC 01/08/2024 122658 978507 101-42400-340 ORD 288 / FEE SCHEDULE Building & Zoning 20.86 ECM PUBLISHERS INC 01/08/2024 122658 979609 101-43000-340 MAINTENANCE WORKER ADVERTISING Public Works Department 349.20 Total 122658:414.76 ESS BROTHERS & SONS 01/08/2024 122659 DD10889 602-49450-406 MANHOLE ADJUSTING RINGS Sewer 258.00 Total 122659:258.00 FRONTIER CUSTOM BUILDERS 01/08/2024 122660 RPS22-0000 101-22205 ESCROW REFUND - RPS22-000094 - 3505 WATE 1,000.00 Total 122660:1,000.00 GENUINE PARTS COMPANY/NA 01/08/2024 122661 3270-588336 701-49800-221 SENSOR FOR UNIT 431 REPAIR 191.06 Total 122661:191.06 GOPHER ACE 01/08/2024 122662 18689/1 701-49800-215 SPRAY PAINT 31.88 Total 122662:31.88 GOPHER STATE ONE CALL 01/08/2024 122663 3120659 602-49450-227 LOCATES - SEWER Sewer 64.80 GOPHER STATE ONE CALL 01/08/2024 122663 3120659 601-49400-382 LOCATES - WATER 64.80 41 City of Orono Check Register - COUNCIL REPORT Page: 24 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122663:129.60 GREGERSON, ROSOW, JOHNS 01/08/2024 122664 49486 101-41600-306 PROSECUTION SERVICES 12/2023 Law/Legal Services 3,454.03 Total 122664:3,454.03 HOLIDAY COMPANIES 01/08/2024 122665 0792010124 101-42110-402 CAR WASHES / HOLIDAY Police Department 242.00 Total 122665:242.00 HOLTON ELECTRIC CONTRACT 01/08/2024 122666 6279 101-41900-404 ELECTRICAL HOOKUP FOR NORTH OPW CAME Central Services 661.78 HOLTON ELECTRIC CONTRACT 01/08/2024 122666 6346 101-43000-408 REPAIRS TO STREET LIGHTS IN ORONO Public Works Department 234.00 Total 122666:895.78 James Nelson 01/08/2024 122667 2023.12 JN 101-43000-226 WORK BOOTS Public Works Department 176.21 Total 122667:176.21 JOSH SCHAUER 01/08/2024 122668 2024.01 JS 101-42110-226 UNIFORM JOSH SCHAUER/VEST PANELS Police Department 629.23 Total 122668:629.23 JR'S ADVANCED RECYCLERS 01/08/2024 122669 112030 603-49500-442 SCRAP METAL PICK UP 140.05 Total 122669:140.05 KENNETH BECK 01/08/2024 122670 2024.01 KB 101-42110-226 INVESTIGATIVE CLOTH/BECKING Police Department 113.96 Total 122670:113.96 LEAGUE OF MN CITIES 01/08/2024 122671 397863 101-42110-437 ANNUAL MEMBERSHIP -PEACE OFFICER PATR Police Department 2,790.00 Total 122671:2,790.00 LEXIPOL, LLC 01/08/2024 122672 INVLEX1208 101-42260-319 ONLINE POLICY AND PROCEDURE Fire Protection Services 3,245.20 Total 122672:3,245.20 42 City of Orono Check Register - COUNCIL REPORT Page: 25 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MANSFIELD OIL COMPANY 01/08/2024 122673 24942212 701-49800-212 DIESEL FUEL 833.86 MANSFIELD OIL COMPANY 01/08/2024 122673 24942584 701-49800-212 UNLEADED FUEL 8,011.48 Total 122673:8,845.34 METRO CHIEF FIRE OFFICERS 01/08/2024 122674 2024 DUES 101-42260-433 ANNUAL DUES FOR METRO CHIEFS 2024 Fire Protection Services 100.00 Total 122674:100.00 MINNEAPOLIS OXYGEN COMPA 01/08/2024 122675 00120103 101-43000-415 ACETYLENE, OXYGEN Public Works Department 76.30 MINNEAPOLIS OXYGEN COMPA 01/08/2024 122675 00120104 101-42110-221 MEDICAL OXYGEN Police Department 150.60 Total 122675:226.90 OAK RIDGE PET BOARDING 01/08/2024 122676 S012945 101-42110-317 ANNUAL CONTRACT FEE- DOG BOARDING/CAR Police Department 1,100.00 Total 122676:1,100.00 OPD BUSINESS SOLUTIONS LL 01/08/2024 122677 3429417340 101-42110-201 OFFICE SUPPLIES Police Department 9.51 Total 122677:9.51 PERFORMANCE PLUS LLC dba 01/08/2024 122678 123867 101-42260-305 MEDICAL EVAL FOR JASON HUBER Fire Protection Services 516.00 Total 122678:516.00 POWERDMS, INC.01/08/2024 122679 INV-44182 101-42110-416 POWERDMS/TIME SUBSCRIPTION Police Department 9,899.10 Total 122679:9,899.10 PRECISION UTILITIES 01/08/2024 122680 1069 601-49400-405 WATER M AIN BREAK @ 2813 CASCO POINT 7,197.50 Total 122680:7,197.50 QUADIENT INC 01/08/2024 122681 Q1125067 101-41900-401 POSTAGE MACHING LEASE 1.28.24 - 04.27.24 Central Services 878.94 Total 122681:878.94 RITEWAY BUSINESS FORMS 01/08/2024 122682 23-85274 101-41900-201 W-2'S & 1099'S Central Services 401.98 43 City of Orono Check Register - COUNCIL REPORT Page: 26 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122682:401.98 THOMSON REUTERS - WEST 01/08/2024 122683 849490513 101-42110-311 DATA PROCESSING/THOMSON REUTERS Police Department 302.99 Total 122683:302.99 TITAN MACHINERY INC 01/08/2024 122684 19124204-G 701-49800-403 REAR SEAL LEAK REPAIR UNIT 429 7,385.80 Total 122684:7,385.80 WALKER QUALITY SALES 01/08/2024 122685 100 101-42110-402 POLARIS RIMS/RANGER Police Department 200.00 Total 122685:200.00 WEST HENNEPIN PUBLIC SAFE 01/08/2024 122686 2024 LK MT 101-42110-437 SWAT - 6 OFFICERS ERU MEMBERSHIPS Police Department 6,000.00 Total 122686:6,000.00 XCEL ENERGY 01/08/2024 122687 858962444 - 602-49450-381 3425 LYRIC Sewer 35.78 XCEL ENERGY 01/08/2024 122687 859231012 101-41900-381 ELECTRIC SERVICE 11.21.23-12.25.23 Central Services 1,785.46 XCEL ENERGY 01/08/2024 122687 859231012 101-42110-381 ELECTRIC SERVICE 11.21.23-12.25.23 Police Department 986.31 XCEL ENERGY 01/08/2024 122687 859231012 101-42110-381 ELECTRIC SERVICE 11.21.23-12.25.23 Police Department 37.69 XCEL ENERGY 01/08/2024 122687 859231012 101-43000-381 ELECTRIC SERVICE 11.21.23-12.25.23 Public Works Department 229.78 XCEL ENERGY 01/08/2024 122687 859231012 101-43000-386 ELECTRIC SERVICE 11.21.23-12.25.23 Public Works Department 3,704.89 XCEL ENERGY 01/08/2024 122687 859231012 101-45200-381 ELECTRIC SERVICE 11.21.23-12.25.23 Parks 53.40 XCEL ENERGY 01/08/2024 122687 859231012 601-49400-381 ELECTRIC SERVICE 11.21.23-12.25.23 6,002.01 XCEL ENERGY 01/08/2024 122687 859231012 602-49450-381 ELECTRIC SERVICE 11.21.23-12.25.23 Sewer 3,751.24 XCEL ENERGY 01/08/2024 122687 859231012 101-45210-381 ELECTRIC SERVICE 11.21.23-12.25.23 Golf Course 195.45 Total 122687:16,782.01 LOGIS-WIRE 12/20/2023 201304 54437 710-49970-416 ADOBE LICENSE 2,882.32 LOGIS-WIRE 12/20/2023 201304 54437 710-49970-401 NETWORK SERVICES 5,062.50 Total 20130421:7,944.82 MEDSURETY LLC 12/20/2023 201304 MFSA 11.3.2 101-21719 MFSA 11.3.23-12.10.23 FUNDS 140.92 44 City of Orono Check Register - COUNCIL REPORT Page: 27 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130422:140.92 MN PEIP C/O MMB FISCAL SER 12/20/2023 201304 1342411 101-21706 HEALTH INSURANCE - 01/2024 66,541.06 MN PEIP C/O MMB FISCAL SER 12/20/2023 201304 1342411 101-21706 HEALTH INSURANCE - 01/2024-COBRA NON EM 1,537.08 Total 20130423:68,078.14 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 AE 101-41300-439 EMPLOYEE FAREWELL Administration 114.99 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 AW 101-42110-240 ARMORY/DRONE EQUIPMENT Police Department 149.98 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 BW 101-43000-240 FLASHLIGHT CLIPS Public Works Department 6.47 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CF 101-42110-433 IACP MEMBERSHIP 2024 Police Department 190.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CF 101-42110-437 MEAL -TRAINING Police Department 20.09 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CF 101-42110-433 PELOTON MEMBERSHIP Police Department 47.76 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CF 101-42110-439 POLICE COMMISSION ITEMS Police Department 24.34 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CL 101-41110-439 CITY COUNCIL MEETING Mayor & Council 226.25 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CL 101-41110-439 MAYORS COFFEE MEETING Mayor & Council 94.98 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 CL 101-41300-489 EMPLOYEE SERVICE AWARD Administration 350.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 DG 602-49450-437 TRAINING FOR OPW JIMMY Sewer 454.57 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 DG 101-41900-322 RETURN LIGHTS FOR LADDER TRUCK Central Services 34.19 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 DG 601-49400-352 CARD STOCK FOR WATER FLYER 162.66 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JL 101-45200-441 FOOD LICENSE Parks 144.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JL 101-45200-223 SUPPLIES FOR TREE LIGHTING Parks 243.18 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-226 PATCH WITH VELCRO Fire Protection Services 185.20 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-226 CLOTHING FOR DEPUTY CHIEF Fire Protection Services 178.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 164.49 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-433 ANNUAL DUES FOR IAFC Fire Protection Services 215.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-221 STRAPS FOR HOSE LOADS Fire Protection Services 360.07 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-489 CAR WASH Fire Protection Services 15.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 JV 101-42260-437 TRAINING FOR 2 FIREFIGHTERS Fire Protection Services 4,090.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 LO 101-42400-433 APA ANNUAL DUES Building & Zoning 618.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 1.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41410-439 COUNCIL MEALS Elections 80.21 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 73.92 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41500-437 CONTINUING EDUCATION Finance Department 1,680.00 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 94.96 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41900-201 OFFICE SUPPLIES Central Services 73.27 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41300-439 EMPLOYEE WELCOMES Administration 957.51 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 601-49400-322 UB ENVELOPES 467.00 45 City of Orono Check Register - COUNCIL REPORT Page: 28 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 12/29/2023 201304 2023.12 RO 101-41500-433 PUBLIC HOME CHECK Finance Department 9.95 CARDMEMBER SERVICE 12/29/2023 201304 2023.12 SO 601-49400-322 SHIPPING WATER SAMPLES 68.39 Total 20130424:11,690.39 CIRCLE K 12/29/2023 201304 94008507 101-43000-212 NON OXY GAS FOR MIX (SMALLTOOLS)Public Works Department 79.11 Total 20130425:79.11 MEDSURETY LLC 12/29/2023 201304 12.28.23 PAY 101-21719 MFSA 12.28.23 PAYROLL DEDUCTION 877.16 MEDSURETY LLC 12/29/2023 201304 MFSA 11.17.101-21719 MFSA 11.17.23-102.24.23 FUNDS 43.85 Total 20130426:921.01 LOGIS-WIRE 01/08/2024 201304 54457 710-49970-401 NETWORK SERVICES 46,930.44 LOGIS-WIRE 01/08/2024 201304 54457 710-49970-311 ARVIG PROJ 291864 3,636.00 LOGIS-WIRE 01/08/2024 201304 54457 710-49970-401 FIBER SERVICES 6,409.60 LOGIS-WIRE 01/08/2024 201304 54457 710-49970-329 ENTRUST TOKENS 30.00 LOGIS-WIRE 01/08/2024 201304 54505 101-42110-310 POLICE RECORDS Police Department 9,475.00 LOGIS-WIRE 01/08/2024 201304 54546 710-49970-401 NETWORK SERVICES 4,045.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-575 POLICE CAD 4,724.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 POLICE MOBILE 2,390.00 LOGIS-WIRE 01/08/2024 201304 54614 101-42110-310 POLICE RECORDS Police Department 18,219.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-401 FIBER SERVICES 585.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-329 INTERNET 1,891.00 LOGIS-WIRE 01/08/2024 201304 54614 101-41900-221 HOSTED BACKUPS Central Services 3,338.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-401 HOSTED WIRELESS 350.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED SERVERS 2,361.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED WATCHGUARD 3,118.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED OR APPS2 1,979.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED SERVERS MAIL01 625.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED SERVER RELAY 353.00 LOGIS-WIRE 01/08/2024 201304 54614 710-49970-311 HOSTED COMPLIANCE ARCHIVE 1,690.00 LOGIS-WIRE 01/08/2024 201304 54710 710-49970-401 NETWORK SERVICES 5,639.78 Total 20130427:117,788.82 PSN: PAYMENT SERVICE INVOI 01/08/2024 201304 288748 601-49400-312 WATER FUND PSN FEES 473.70 PSN: PAYMENT SERVICE INVOI 01/08/2024 201304 288748 602-49450-312 SEWER FUND PSN FEES Sewer 473.70 PSN: PAYMENT SERVICE INVOI 01/08/2024 201304 288867 101-41900-312 BUILDING PERMIT PSN FEES Central Services 1.10 46 City of Orono Check Register - COUNCIL REPORT Page: 29 Check Issue Dates: 12/12/2023 - 1/8/2024 Jan 04, 2024 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount PSN: PAYMENT SERVICE INVOI 01/08/2024 201304 289006 101-41900-312 MISC PSN FEES Central Services 10.45 Total 20130428:958.95 SQUARE SERVICES 01/08/2024 201304 01.2024 FEE 101-41900-312 FEE Central Services 35.00 Total 20130429:35.00 Grand Totals: 1,544,589.58 47 Item No.: 4 Date: January 8, 2024 Presenter: Christine Lusian Presenter: City Clerk Section:Consent Agenda Title: Approval of Licenses 1.Purpose: The purpose of this action item is to approve licenses. 2.License Applicant(s): Business Address License Type Expiration Woofington 3596 Shoreline Dr Kennel - Commercial 12-31-2024 Orono Station 2160 Wayzata Blvd Tobacco Sales 1-31-2025 Holiday Stationstore 2746516 3340 Shoreline Dr Tobacco Sales 1-31-2025 Holiday Stationstore 2746515 2420 Shadywood Dr Tobacco Sales 1-31-2025 Wayzata Country Club 200 Wayzata Blvd Tobacco Sales 1-31-2025 Spring Hill Golf Club 725 County Road 6 Tobacco Sales 1-31-2025 Navarre Minnoco 3360 Shoreline Dr Tobacco Sales 1-31-2025 Navarre Liquors 3421 Shoreline Dr Tobacco Sales 1-31-2025 Orono Smoke Shop 3502 Shoreline Dr Tobacco Sales 1-31-2025 Rental License Number Address Expiration RL19-000025 1205 North Arm Drive 12-31-2025 RL19-000039 3465 Shoreline Drive 12-31-2025 RL19-000043 780 North Arm Drive 12-31-2025 RL20-000012 3285 Crystal Bay Road 12-31-2025 RL22-000001 1025 Loma Linda Avenue 12-31-2025 RL23-000024 1200 Bracketts Point Road 12-31-2025 RL23-000025 3877 Shoreline Drive 12-31-2025 RL24-000001 3713 Livingston Drive 12-31-2025 RL24-000002 1125 North Arm Drive 12-31-2025 3.Staff Recommendation: Staff recommends approval of the licenses listed above. The license applicants have completed application requirements. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the licenses. 48 Item No.: 5 Date: January 8, 2024 Presenter: Correy Farniok Presenter: Police Chief Section:Consent Agenda Title: Approval to Accept Donation - Katherine Arbogast 1.Purpose: The purpose of this action item is to gain approval to accept a donation to the City. 2.Background: Katherine Arbogast has made a donation to the Orono Police Department. The donation was made to the police department as a thank you for all we have or will do. 3.Staff Recommendation: I recommend the city accept the generous donation of $100.00. AGENDA ITEM COUNCIL ACTION REQUESTED Motion for approval to accept donation of $100 from Katherine Arbogast. Thank you for your kind and generous donation to the police department. 49 Item No.: 6 Date: January 8, 2024 Presenter: Melanie Curtis Presenter: Planner Section:Consent Agenda Title: #LA23-000045, Ellette Anderson & James and Melissa Easley, Vacation of ROW between 1250 and 1260 Spruce Place - Resolution No. 7445 / Encroachment Agreements 1.Purpose: This application is regarding vacation of an unimproved right-of-way abutting Lake Minnetonka. 2.MN§15.99 Application Deadline: The application was received on August 14, 2023 and considered to be complete on October 16th. The 60-Day review period would have expired on December 13th but has been extended until February 13, 2024. 3.Background: The applicants request vacation of the unimproved right-of-way situated between 1250 Spruce Place and 1260 Spruce Place. At the December 11th meeting, Council reviewed this request and voted 3 to 2 on a motion to vacate the right-of-way; Councilmembers Johnson and Benson dissented. The motion also included obtaining/maintaining City easements for drainage and utilities within the right-of-way as well as the establishment of encroachment agreements to address the private improvements within the right-of-way. 4.Planning Commission Vote and Comment: On November 20th, the Planning Commission held a public hearing. Following the public hearing, the Planning Commission voted 5 to 0 on a motion in favor of vacation with the condition that the City maintain a drainage easement. 5.Public Comment: Supportive comments from the public were received in writing and in person at the November 20th Planning Commission meeting. The written comments were included in the December 11th Council packet. 6.Staff Recommendation: Staff recommends Council adopt the draft resolution vacating the right-of-way, which reserves AGENDA ITEM 50 easements for utilities and drainage, and approve the encroachment agreements. COUNCIL ACTION REQUESTED Council should adopt Resolution No. 7445, and authorize the Mayor and City Administrator to sign the Encroachment Agreements. Exhibits A. Draft Resolution 7445 B. Encroachment Agreement Drafts 51 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7445 1 A RESOLUTION VACATING PUBLIC RIGHT-OF-WAY #LA23-000045 WHEREAS, the City of Orono, (the “City”) has jurisdiction over the public right-of- way described as follows: That part of the new street location of Lake Street shown on a survey by Arleigh C. Smith dated October 26, 1959 in Doc. No. 3213583 which lies easterly of a line drawn from the Northwest corner of Lot 1, Block 10, Saga Hill Revised to the Southwest corner of Lot 6, Block 1, Saga Hill Revised, Hennepin County, Minnesota (hereinafter the “Right-of-Way”); and WHEREAS, Ellette Anderson (“Anderson”) is the owner of the property addressed 1260 Spruce Place (“Lot 1, Block 6, Saga Hill Revised”) the Right-of-Way on the south side, and James B. Easley and Melissa J. Easley (“Easley”) are the owners of the property addressed 1250 Spruce Place (“Lot 1, Block 6, Saga Hill Revised”) abutting the Right- of-Way on the north side (herein collectively as the “Owners”); and WHEREAS, the Owners have filed a petition seeking a vacation of the Right-of- Way; and WHEREAS, the City Council finds that the existing Right-of-Way as depicted in attached Exhibit A and described in attached Exhibit B (“Proposed Vacation”) has no apparent present or future benefit to the public for lake access; and WHEREAS, there are existing public stormwater drainage ways within the Right- of-Way that serve a public purpose; and WHEREAS, pursuant to Minnesota Statutes § 412.851, notice of the Proposed Vacation was submitted to the Commissioner of the DNR by certified mail for their comment on August 24, 2023. WHEREAS, in accordance with Minnesota Statutes § 412.851, a notice of a public hearing on the vacation of the Right-of-Way was published in the Laker Pioneer Newspaper on November 4, 2023; and WHEREAS, in accordance with Minnesota Statutes § 412.851, said notice of public hearing was posted at the Long Lake and Crystal Bay Post Offices on November 4, 2023; and 52 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7445 2 WHEREAS, in accordance with Minnesota Statutes § 412.851, said notice of public hearing was mailed to the public utilities which may be affected by the Proposed Vacation on October 18, 2023, and WHEREAS, in accordance with Minnesota Statutes § 412.851, said notice of public hearing was mailed to each property owner affected by the Proposed Vacation on November 10, 2023, and WHEREAS, the City of Orono City Council heard all interested parties on the question of the vacation of Right-of-Way at a public hearing opened on November 20, 2023, in the City of Orono City Council Chambers; and NOW, THEREFORE, the City Council of the City of Orono, Minnesota, makes the following: FINDINGS 1. The Proposed Vacation does not affect access to or use of any adjoining property. No adjacent or nearby properties will have their access limited by it. 2. The City does not intend to develop, improve, or use the existing rights-of-way for road or lake access purposes. 3. The unimproved subject right-of-way, as it exists, serves as a public stormwater drainageway which shall be preserved by the reservation of easements. 4. For the foregoing reasons, it is in the public interest to vacate the right-of-way described and depicted in the attached Exhibits A and B. DECISION NOW THEREFORE BE IT RESOLVED by the City Council of the City of Orono, Minnesota as follows: 1. That the right-of-way legally described and depicted in Exhibits A and B is hereby vacated. 2. The vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue to maintain the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. 53 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7445 3 3.In accordance with Minn. Stat. § 412.851, the City Clerk is hereby directed to file a certified copy of this Resolution with the County Auditor and the County Recorder/Registrar of Titles following the terms of this Resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ORONO this 8th day of January 2024. Dennis Walsh, Mayor ATTEST: Christine Lusian, City Clerk 54 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7445 4 55 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7445 5 EXHIBIT B: Description of Existing Public Right-of-Way LEGAL DESCRIPTION OF STREET TO BE VACATED That part of the new street location of Lake Street shown on a survey by Arleigh C. Smith dated October 26, 1959 in Doc. No. 3213583 which lies easterly of a line drawn from the Northwest corner of Lot 1, Block 10, Saga Hill Revised to the Southwest corner of Lot 6, Block 1, Saga Hill Revised, Hennepin County, Minnesota. 56 229351v1 (reserved for recording information) ENCROACHMENT AGREEMENT AGREEMENT made this _______ day of _____________, 2024, by and between the CITY OF ORONO, a Minnesota municipal corporation (“City”), and MELISSA J. EASLEY and JAMES B. EASLEY, married to each other (“Easleys” or “Owners”). 1. BACKGROUND. Easleys are the fee owners of certain real property located in the City of Orono, County of Hennepin, State of Minnesota, legally described as follows: Parcel ID No. 08-117-23-32-0008 Lot 6, Block 1, Saga Hill Revised, Together with that part of Lake Street between Lot 1, Block 10, and Lot 6, Block 1, Saga Hill Revised, which lies outside of the proposed sidelines of said street shown on the survey of Arleigh C. Smith dated October 26, 1959, attached to Document No. 3213583, records of Hennepin County, Minnesota, and together with vacated Lake Street accruing thereto. (abstract) with a street address of 1250 Spruce Place, Minnesota 55364 (“Subject Property”). The City owns easements for drainage and utility purposes over portions of the Subject Property (“Easement Areas”). Easleys have installed an existing driveway and retaining wall, and desire to reconstruct proposed driveway and retaining wall improvements (collectively “Improvements”) located on the 57 229351v1 Subject Property and which encroach on the City’s Easement Areas as depicted on the sketch attached hereto as Exhibit “A”. 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment on its Easement Areas for the Improvements, subject to the conditions set forth in this Agreement. Further conditions of encroachment approval are as follows: • The Improvements located on the Subject Property must not impact or increase water drainage on the abutting properties or cause any adverse drainage patterns or erosion to the abutting properties. • Owners will be responsible for repair, replacement and maintenance of the Improvements. • The Owners, their heirs, successors and assigns, are fully responsible and liable for any and all damage caused to the Improvements because of it being constructed in the City’s Easement Areas. • The City shall have no responsibility to maintain or repair the Improvements located on the Subject Property or encroaching into the Easement Areas. Further, Owners agree that the Improvements shall be constructed consistent with all applicable federal, state and local laws and regulations. 3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the Easement Areas, the Owners, for themselves, their heirs and assigns, hereby agree to indemnify and hold the City harmless from any damage caused to the Subject Property, including the Improvements located in the Easement Areas, caused in whole or in part by the encroachment into the Easement Areas. 4. TERMINATION OF AGREEMENT. The City may, at its sole discretion, terminate this agreement at any time if the City needs to occupy the Easement Areas by giving the then owner of the Subject Property thirty (30) day advance written notice. The owner of the Subject Property may be required to remove the Improvements if it is deemed necessary by the City in order to exercise the purpose of the Easement Areas. If the owner fails to do so, the City may remove the Improvements and charge the cost of removal back to the owner for reimbursement. No notice under 58 229351v1 this paragraph shall be required in the event of an emergency condition determined solely by the City and the Agreement may then be terminated immediately. 5. RECORDING. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF ORONO By ___________________________________ (SEAL) Dennis Walsh, Mayor And __________________________________ Adam T. Edwards, City Administrator STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2024, by Dennis Walsh and by Adam T. Edwards, respectively the Mayor and City Administrator of the City of Orono, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public 59 229351v1 PROPERTY OWNERS: Melissa J. Easley James B. Easley STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of __________________, 2024, by Melissa J. Easley, spouse to James B. Easley. ____________________________________ Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of __________________, 2024, by James B. Easley, spouse to Melissa J. Easley. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP/mkl 60 229351v1 EXHIBIT "A" 61 229352v1 (reserved for recording information) ENCROACHMENT AGREEMENT AGREEMENT made this _______ day of _____________, 2024, by and between the CITY OF ORONO, a Minnesota municipal corporation (“City”), and ELLETTE A. ANDERSON, a single person (“Anderson” or “Owner”). 1. BACKGROUND. Anderson is the fee owner of certain real property located in the City of Orono, County of Hennepin, State of Minnesota, legally described as follows: Parcel ID No. 08-117-23-32-0012 Lot 1, Block 10, Saga Hill Revised, Hennepin County, Minnesota, together with that part of vacated Lake Street adjoining said Lot 1, Block 10, as shown on the survey attached to Notice of Vacation in Book 848 of Miscellaneous, Page 596, Document No 3213583 filed in the office of the Register of Deeds, Hennepin County, Minnesota, and together with vacated Lake Street accruing thereto. (abstract) with a street address of 1260 Spruce Place, Minnesota 55364 (“Subject Property”). The City owns easements for drainage and utility purposes over portions of the Subject Property (“Easement Areas”). Anderson has installed an existing driveway and retaining wall, and desires to construct proposed rock spillway and retaining wall improvements (collectively “Improvements”) located on 62 229352v1 the Subject Property and which encroach on the City’s Easement Areas as depicted on the sketch attached hereto as Exhibit “A”. 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment on its Easement Areas for the Improvements, subject to the conditions set forth in this Agreement. Further conditions of encroachment approval are as follows: • The Improvements located on the Subject Property must not impact or increase water drainage on the abutting properties or cause any adverse drainage patterns or erosion to the abutting properties. • Owner will be responsible for repair, replacement and maintenance of the Improvements. • The Owner, its, successors and assigns, are fully responsible and liable for any and all damage caused to the Improvements because of it being constructed in the City’s Easement Areas. • The City shall have no responsibility to maintain or repair the Improvements located on the Subject Property or encroaching into the Easement Areas. Further, Owner agrees that the Improvements shall be constructed consistent with all applicable federal, state and local laws and regulations. 3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the Easement Areas, the Owner, for herself, her heirs and assigns, hereby agrees to indemnify and hold the City harmless from any damage caused to the Subject Property, including the Improvements located in the Easement Areas, caused in whole or in part by the encroachment into the Easement Areas. 4. TERMINATION OF AGREEMENT. The City may, at its sole discretion, terminate this agreement at any time if the City needs to occupy the Easement Areas by giving the then owner of the Subject Property thirty (30) day advance written notice. The owner of the Subject Property may be required to remove the Improvements if it is deemed necessary by the City in order to exercise the purpose of the Easement Areas. If the owner fails to do so, the City may remove the Improvements and charge the cost of removal back to the owner for reimbursement. No notice under 63 229352v1 this paragraph shall be required in the event of an emergency condition determined solely by the City and the Agreement may then be terminated immediately. 5. RECORDING. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF ORONO By ___________________________________ (SEAL) Dennis Walsh, Mayor And __________________________________ Adam T. Edwards, City Administrator STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2024, by Dennis Walsh and by Adam T. Edwards, respectively the Mayor and City Administrator of the City of Orono, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public 64 229352v1 PROPERTY OWNER: Ellette A. Anderson STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of _________________, 2024, by Ellette A. Anderson, a single person. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP/mkl 65 229352v1 EXHIBIT "A" 66 Item No.: 7 Date: January 8, 2024 Presenter: DJ Goman Presenter: Public Works Superintendent Section:Consent Agenda Title: Truck Replacement with Related Components 1.Purpose: To replace unit 710 a 2012 pick up truck with over 85,000 miles, with a 2023 extended cap pick up truck with service body to service the residents and business more effectively then our our current 710. 2.Background: 710 is a pick up truck used in water and sewer department. The body is rusted and has over 85,000 miles and used daily to support water and sewer operations. 3.Summary: The city received quotes, listed below, for new chassis, service body from Boyer Ford and Crystal truck equipment. Both companies have to order items with extended lead times. Morrie's buffalo ford has the truck and body in stock for immediate delivery. 4.Options: Continue daily use and delay replacement and have higher operating and maintenance costs. 5.Cost: Company Model / Description Cost Boyer Ford (chassis only) 2024 Ford F350 Chassis $ 55,100.00 Crystal truck equipment Service Body and related components $ 27,094.00 Morrie's Buffalo Ford Chassis and service body complete $ 72,737.44 Morrie's Buffalo Ford Unit 710 Total $ 72,737.44 6.Funding: This replacement will be funded through the equipment fund. This replacement was identified in the 2024 Capital Improvement Plan (CIP) for $75,000. 7.Staff Recommendation: I recommend that the council accept the quote from Morrie's Buffalo Ford for $ 72,737.44 AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve quote from Morrie's Buffalo Ford for the replacement of unit 710 for a total of $72,737.44 67 68 Item No.: 8 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Consent Agenda Title: Lurton Park Parking Lot Expansion Design (24-026) 1.Purpose: The purpose of the council action is to authorized the design for a parking lot expansion project for Lurton Dog Park. 2.Background: The Lurton Dog Park continues to see heavy use and the parking lot is not able to meet the demand. When the parking lot is full, many cars park along Wayzata Blvd which creates unnecessary danger to users of the park. 3.Scope: a. The project scope of work includes the expansion of the current parking lot for an additional 10-11 parking places and adjustment of the fence line. b. The design scope of work consists of layout and preparation of a site plan, estimated quantities and MCWD permitting documents. 4.Cost: a. The project is estimated to cost $52,000 for construction. b. The estimated cost for design and permitting work is $9720. 5.Funding: The project will be funded by the Lurton Park Fund. The fund has a balance of $98,850. 6.Staff Recommendation: I recommend council authorize the design for the Lurton Park Parking Lot expansion project AGENDA ITEM COUNCIL ACTION REQUESTED Move to authorize the design of the Lurton Park Parking Lot expansion project. 69 Item No.: 9 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Consent Agenda Title: 2024 Sanitary Sewer Rehabilitation (CIPP) Design (24-014) 1.Purpose: The purpose of this action item is to gain council approval to commence the planning and engineering of the 2024 Sanitary Sewer Improvements Project. 2.Background: Since 2005, MCES has identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I). The City has been executing a sanitary sewer rehabilitation project annually to reduce I&I. Each year the City works to identify inflow and infiltration points within the sanitary sewer system thought our annual inspection program. These inspections then inform our rehabilitation efforts for the upcoming years. 3.Scope: a. Project Scope of Work. This Sanitary Sewer Rehabilitation project will consist of Cured in Place Pipe (CIPP) lining of infiltration susceptible sanitary sewer pipes. The purpose of the project is to reduce Inflow and Infiltration (I&I) into the sanitary sewer systems and extend the life to the existing pipes. b. Design and Engineering Scopes of Work. Planning and engineering will consist of reviewing televising, preparation of plans and specification and solicitation of bids. Proposal at Exhibit A 4.Cost: BMI provide a not to exceed cost of $ 24,900 for design work. 5.Funding: The design and engineering as well as the construction of the project will come from the Sanitary Sewer Fund. The 2024 CIP budgeted $300,000 for the project. The projected 2024 end of year balance for the fund is $671,171. 6.Staff Recommendation: I recommend approval of the proposals from Bolton and Menk and that Council authorize staff to begin design and planning for these projects. AGENDA ITEM COUNCIL ACTION REQUESTED Move to direct the City Engineer to move forward with planning for the 2024 Sanitary Sewer Rehabilitation Project and accept the Bolton and Menk’s proposal for design and engineering of the same. Exhibits A - Fee Estimate - 2024 Sewer Improvements.pdf 70 H:\ORNO\$2024 New Projects\Fee Estimate - 2024 Sewer Improvements.docx October 24, 2023 City of Orono Attn: Adam Edwards P.O. Box 66 Orono, MN 55323 RE: 2024 Sanitary Sewer Rehabilitation Project Dear Adam: As requested, we have prepared a fee estimate for engineering design services related to the 2024 Sanitary Sewer Rehabilitation Project. It is our understanding that the scope of the project will include cured in place sewer lining. Our scope of services for this project will include the following: • Reviewing televising information • Preparation of Plans and Specifications based on aerial photos and City record plan information • Bidding assistance and award recommendations Based on the above-mentioned scope of work, we propose a not-to-exceed fee of $24,900. Upon request, a fee estimate for construction related services will be provided prior to awarding the project. Please contact me if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Senior Principal Engineer 71 Item No.: 10 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Consent Agenda Title: Tonkawa Forcemain Change Order #3 (22-021) 1.Purpose: The purpose of this council action is to formally approve Change order #3 for the Tonkawa Forcemain Project. 2.Background: In January of 2022 Council approved the design of the Tonkawa Force Main replacement project. The project was awarded on July 10, 2023 to Bituminous Roadways, Inc. change Orders 1 and 2 were approved in September of 2023. During the work around the force main it was determined that site conditions warranted a long term fix for the site that included stormwater/ drainage improvements. The work was substantially competed in November. Punch list and final restorations will be completed in the early summer. 3.Scope: The Scope of Work for change order #3 includes additional work required to repave and improve the site drainage of the access way to lift station #29 4.Cost: Change order #3 costs $14,624.00 5.Funding: Funding is provided by the Sewer Fund. 6.Staff Recommendation: I recommend approval. The work has been completed as proposed. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve change order #3 for the Tonkawa Forcemain Replacement Project in an amount of $14,624 Exhibits A - Change Order #3 - Lift Station 29 Driveway Enhancements_Signed 72 73 74 Item No.: 11 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Consent Agenda Title: ArcGIS Online Upgrade Proposal (24-036) 1.Purpose: The purpose of this council action is to approve the implementation of the ArcGIS Online Upgrade Project. 2.Background: The current online Graphical Information System (GIS) platform has technical limitations and is being phased out. Migration to to the ArcGIS Online platform will provide the city with a cloud- based GIS platform that enables real-time GPS collection and public facing application options. ArcGIS Online is an ideal platform for a multi-agency editing scenario, it will allow city staff as well as our GIS staff to share in data editing. It will also allow for the city to deploy new applications and solutions intended for public consumption and targeted department data collection. Some examples of the public applications may include Story Maps, Citizen Problem Reporting, Lead Service Line Inventory and other web-based viewing applications. 3.Summary: This project will see the city’s GIS data moved to a new ArcGIS online platform that is fully supported by ESRI . The new system will allow for both staff facing and public facing portals. 4.Scope: This project consists of the implementation, data migration and application building for the city’s online GIS portal. A more detailed scope can be found at Exhibit A. 5.Cost: Bolton and Menk, our GIS management consultant, provided a proposal to complete the work for a fee not to exceed $25,000. 6.Funding: The project will be funded by the IT Fund. The 2024 Capital Improvement Plan allocated $25,000 for the project. 7.Staff Recommendation: I recommend approval of the project and acceptance of the proposal from Bolton and Menk. AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the ArcGIS Online Upgrade Project (24-036) and accept the proposal for Bolton and Menk for a fee of $25,000. Exhibits A - Orono_AGOL_Migration.pdf 75 N:\Proposals\Orono\GIS AGOL Migration 2023\Orono_AGOL_Migration.docx June 22, 2023 Adam Edwards, P.E. City Administrator / City Engineer 2750 Kelley Parkway Orono, MN 55356 RE: ArcGIS Online Implementation & Management City of Orono, MN Dear Mr. Edwards, Bolton & Menk is pleased to submit the following proposal for ArcGIS Online Implementation & Management. As you know, Bolton & Menk has the experience and qualifications to provide this service to you. Our proposal outlines the tasks necessary to complete this implementation and migration. Project Understanding Bolton & Menk has provided a hosted web-based GIS application to the City of Orono since 2012. This Bolton & Menk hosted site has seen consistent and evolving use by city staff. However, there are limitations to this technology as it is single-application focused and not ideal for all use cases. Based on a wide range of factors, Bolton & Menk is recommending a migration to the ArcGIS Online platform. This will provide the city with a cloud-based GIS platform that enables real-time GPS collection and public facing application options. The ArcGIS Online cloud-based platform will allow Bolton & Menk to continue managing the city’s GIS data and applications. ArcGIS Online is an ideal platform for a multi-agency editing scenario, it will allow city staff as well as our GIS staff to share in data editing. It will also allow for the city to deploy new applications and solutions intended for public consumption and targeted department data collection. Some examples of the public applications may include Story Maps, Citizen Problem Reporting, Lead Service Line Inventory and other web-based viewing applications. Once the full migration to ArcGIS Online is complete, Bolton & Menk will retire the current hosted web-based GIS viewers. Task 1 – ArcGIS Online Implementation The City of Orono currently leverages ArcGIS Online for use with Cartegraph, GPS Collections, Citizen Problem Reporter, and other use cases. Within this task, we will customize the existing ArcGIS Online deployment and facilitate the setup of additional users and security roles. The city will provide a list of users and roles for who will have access. Our GIS staff will initiate the creation of organizational groups in which content and apps can be managed. We will also provide installation media and credentials to all initial ArcGIS Pro desktop users. This will include the connection to the Orono ArcGIS Online Organization. 76 Name: Mr. Adam Edwards Date: June 22, 2023 Page: 2 N:\Proposals\Orono\GIS AGOL Migration 2023\Orono_AGOL_Migration.docx It is recommended that the city consult with Bolton & Menk on the total amount of license types that the city will require. All ArcGIS Online licensing fees will be paid annually to Esri. Current user types are listed below: GIS Professional Basic (Advanced User/Administrator) - $765 annually Creator (Administrator) - $550 annually Mobile Worker (Field Apps) - $385 annually Editor - $220 annually Viewer - $110 annually Task 2 – Existing Data Migration Bolton & Menk will review and inventory all existing GIS data layers currently used by the City of Orono. We will work to compile this information for migration to hosted feature layers within the ArcGIS Online environment. Bolton & Menk will migrate all GIS Data layers that are currently in the hosted web GIS application. Task 3 – ArcGIS Web App Builder Deployment – Internal Apps Bolton & Menk GIS staff will help the City of Orono operationalize their GIS mapping by building web- based mapping applications for use on any device. Our GIS staff will coordinate the development of ArcGIS Web App Builder applications for use by city staff. These web-based mapping applications will contain viewing access to all GIS layers in the current hosted web GIS application and will replace the current Bolton & Menk hosted mapping application. The initial applications to be created will include a utilities application, a parks application, a public safety application, and a community development application. Additional applications can be created outside the scope of this project as requested. Bolton & Menk will create editable maps for use in Field Maps. There will be a separate editing map for Sanitary and Water, Storm and Streets, and Parks. These web maps will be set up to facilitate GPS data collection on approved devices. Bolton & Menk staff will create an internal Hub site for use by City staff. This site will provide quick and easy access to all of the city’s internal and external web applications. All applications that are created will be included on this site. Once finalized, Bolton & Menk will schedule a training session with designated City of Orono staff. The training session lasts approximately two hours and will be accompanied by a reference guide. This training will be hosted at a location specified by the city. Our GIS staff will be available for any technical questions following the staff training. Task 4 – ArcGIS Web App Builder Deployment – Public Facing Apps Bolton & Menk will create public facing web-based mapping applications for use on any device. We will coordinate with City of Orono staff to determine what information to include in these applications. Initial applications to be created will include zoning, parks, and current developments/projects. 77 Name: Mr. Adam Edwards Date: June 22, 2023 Page: 3 N:\Proposals\Orono\GIS AGOL Migration 2023\Orono_AGOL_Migration.docx Bolton & Menk staff will create a public facing Hub site to be linked from the city’s website. This site will provide quick and easy access to all of the city’s external, public-facing applications. All public-facing applications that are created will be included on this site. Task 5 – Backup Manager for ArcGIS Online Implementation Bolton & Menk will facilitate the implementation of Backup Manager for ArcGIS Online within the City of Orono’s ArcGIS Online organization. Backup Manager provides the ability to backup your web maps and hosted feature services in a secondary cloud environment, separate from ESRI’s ArcGIS Online cloud storage. This will provide the City of Orono data recovery options in the event of a deletion or data error. Backup Manager for ArcGIS Online is a third-party solution provided by North Point Geographic Solutions and all licensing fees will be paid directly to North Point Geographic Solutions. Current rates are based on maximum backup storage and are listed below: Up to 5GB: $689 annually Up to 500GB: $1,149 annually Up to 2TB: $1,725 annually Estimated Project Cost Compensation for this project is based on estimates provided by resellers and our hourly rates. All software purchases will be made by City of Orono directly through Esri. Any additional professional GIS support requested by the City of Orono and outside the scope of this proposal will be performed at our regular hourly fee schedule. Task 1 – ArcGIS Online Implementation $1,700.00 Task 2 – Existing Data Migration $6,200.00 Task 3 – ArcGIS Web App Builder Deployment – Internal Apps $9,800.00 Task 4 – ArcGIS Web App Builder Deployment – External Apps $5,400.00 Task 5 – Backup Manager for ArcGIS Online Implementation $1,700.00 Total Cost $24,800.00 We appreciate the opportunity to provide you with this proposal for services. We expect that this project will require up to 12 weeks for full completion. If you have any questions or comments regarding this proposal, please feel free to call me at 612-242-0962. Sincerely, Bolton & Menk, Inc. David Malm, GISP GIS Project Manager Cc: David P. Martini P.E., Principal Engineer 78 Item No.: 12 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Presentations Title: Presentation by Bolton and Menk, Consulting Engineers 1.Purpose: The purpose of this items is for the city's consulting Engineering Firm, Bolton and Menk, to provide the council an update. 2.Staff Recommendation: Staff recommends inclusion of this item on the agenda. AGENDA ITEM COUNCIL ACTION REQUESTED Informational - No formal action required 79 Item No.: 13 Date: January 8, 2024 Presenter: James Van Eyll Presenter: Fire Chief Section:Public Safety Report Title: Authorization to Hire Paid-On-Call Firefighter 1.Purpose: The purpose of this action item is to gain approval to hire Paid-On-Call Firefighters. 2.Background: The Orono Fire Department is currently seeking paid-on-call firefighters to cover our Station 2 call area. The selection process for the position involved advertising the position, application screening, and an interview. The interview was conducted by the Fire Chief. The applicant must successfully complete a Psychological Exam, a Physical (Pre-employment medical) exam and a probationary period. All applicants will have to pass a background check performed by the Orono Police Department. If the applicant is serving as a firefighter covering the City of Orono, then we waved the psychological and physical exams. 3.Recommended Candidate: Chris Adams has experience as a firefighter with another department. He has passed Firefighter 1 and 2 and EMT. Chris is excited to become charter members of the Orono Fire Department and he looks forward to creating the best department and relief association. 4.Recommended Compensation: I recommend Chris Adams, with 15 years serving Orono, for a conditional job offer as paid-on- call firefighter with an effective start date of January 9, 2024 for firefighter training and other such duties will begin on January 9, 2024 a. Pay. Starting rate of $16.00/hour. b. Benefits: Relief Association to be determined c. Conditions: Passing background check AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the conditional job offers to Chris Adams as a paid-on-call firefighter at the rate of $16.00 per hour with a start date of January 9, 2024. 80 Item No.: 14 Date: January 8, 2024 Presenter: James Van Eyll Presenter: Fire Chief Section:Public Safety Report Title: Authorization to Hire Part-Time Firefighters 1.Purpose: The purpose of this action item is to gain approval to hire Part Time Firefighter for Weekday Daytime Duty Crew. 2.Background: The Orono Fire Department is currently seeking part time firefighters for our weekday daytime duty crew to cover our Station 2 call area. The selection process for the position involved advertising the position, application screening, and an interview. The interview was conducted by the Fire Chief and other city employees. The applicant must successfully complete a Psychological Exam, a Physical (Pre-employment medical) exam and a probationary period. All applicants will have to pass a background check performed by the Orono Police Department. 3.Recommended Candidate: John Jackson, Jason Huber and Tom Flermoen are experienced firefighters with other departments. Tom Flermoen has 9-years’ experience and is Firefighter I and II along with EMT. Jason Huber has 5-years’ experience and is Firefighter I and II along with EMT. John Jackson has 5-years’ experience and is Firefighter I and II along with EMR. They all are excited to become charter members of the Orono Fire Department and look forward to creating the best department. 4.Recommended Compensation: I recommend John Jackson, Jason Huber and Tom Flermoen conditional job offers as part time firefighters with an effective start date of January 9, 2024 for firefighter training and other such duties will be beginning on January 9, 2024 a. Pay. Starting rate of $20.00/hour. b. Benefits: Police and Fire PERA c. Conditions: Passing a physical exam, psychological exam and probationary period AGENDA ITEM COUNCIL ACTION REQUESTED Motion to approve the conditional job offer to John Jackson, Jason Huber and Tom Flermoen as part time firefighters at the rate of $20.00 per hour with a start date of January 9, 2024. 81 Item No.: 15 Date: January 8, 2024 Presenter: Adam Edwards Presenter: City Administrator / Engineer Section:Council Committee Reports Title: Council Committee Reports - HR/Org Committee 1.Purpose: The purpose of the agenda item is for the Orono council members to update one another on recent council committee meetings. 2.Last Meeting: The Human Resources/ Organization Committee met on January 2, 2024 with the following agenda: 1. Old Business. Last meeting 19 September 2023 A. Policy Items i. City plans to be compliant with State changes to sick leave. Effective in 2024. ii. Personnel Policy updates to incorporate recent legislation. – Updated, 11 Dec 23 B. Organizational Initiatives i. Job description/ duties change for Parks and Facilities Superintendent- Complete, 13 Nov 23 ii. Custodial services Job Description change from PT to FT.- Complete, Hired 11 Dec 23. iii. Finance Director Transition Planning. – New FD starts in January. 2. New Business. A. Organizational Initiatives i. Reorganization of Fleet. Add Lead Mechanic/Maintenance Supervisor Position. ii. Golf Course Superintendent Job Description / Title change iii. Clubhouse Manager / Events Coordinator / change from PT to FT iv. IT Services structure. Discuss need for IT management function inhouse. B. Recruiting and retention i. Police Recruiting Grant Participation 3.Members: A. Council Members. Denny Walsh & Alisa Benson B. City Staff Members. Adam Edwards and Anne Hentges. Also present were Josh Lemons, DJ Goman and Tony Wittke. AGENDA ITEM COUNCIL ACTION REQUESTED Discussion Item - no formal action required. 82