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HomeMy WebLinkAbout06-28-1993 HRA Meeting PacketMINUTES OF THE HRA MEETING HELD JUNE 28, 1993 ROLL The HRA met on the above date with the following members present: Chair Gabriel Jabbour, Charles Kelley, Edward Callahan, J. Oiann Goetten and JoEllen Hurr. The following represented the City staff: City Administrator Ron Moorse, Public works Director John Gerhardson, and Recorder Teri Naab. Chair Jaboour called the meeting to order at 7:15 P.M. (#1) APPROVAL OF MINUTES It was moved by Goetten, seconaea oy Cai'anan. to approve the minutes of the May 24. 1993 HRA meeting. Ayes 5, nays 0. (#2) PAYMENT REQUEST #3 - FINAL A.U.S. COMMUNICATIONS, INC. Moorse exp I a i ned this is the final .:i/ment. inciuamg the retainage amount, for voice and data cabling. Everything nas been installed and tested according to specifications. It was moved by Caiianan. seconced by Gcetten. to approve Final Payment Request #3 for A.U.S. Communications. Inc., in the amount of $1,647.00. Ayes 5, nays C. (•3) PAYMENT REQUEST 81 - INTEGRATED COMMUNICATIONS, INC. Moorse reported this payment reflects the cost for moving and expansion of the tetephone system. Jabbour questioned whether the amount is to be paid by internal I evy. Moorse noted the portion for the Pol ice Department wi I I be paid from the General Fund, the majority of the cost is paid by the Bui Iding Fund. It was moved by Callahan, seconded by Kel Request 0* tc Integrated Communications. $7,763.76. 5, nayS 0. ey, to app'^ove Payment Inc. in the amount of (•4) CITY FACILITIES CHANGE ORDER Moorse exp I ained all items have been included m the budget updates under ’pending". The majority of the items were included in the original plans, but during the bidding process were overlooked. Hurr noted she has a difficult time with the wording "missed items", and stated that is what the City hired the architect and construction manager for. She stated it appears whenever a mistake 1 HINUTES OF THE HRA MEETING HELD JUNE 28, 1993 ts made, the City is responsible. Jabbour expressed frustration over items that were ordered incorrectiy. Moorse noted the items that were missed in-the p»'ocess wou I d still b^ the responsibility of the City, whether at tne beginning or now. Jabbour felt there were items that the Council was not made aware of that were installed, such as tne lock change. It was moved by Jabbour, seconded by Hurr, tc cirect staff to remove all the changed locks and return for full credit. Qoetten asked staff for a reasonable explanation of the cnange. Moorse suggested they reconstruct the chronology of events leading to the change. Kelley referred to a memo from Cec ember 13 92 listing 26 i terns which had not been funded for at the time. Moorse noted the majority of those items have been provided at no cost. He said the signage has not yet been reviewed by Council and they wi I I need to approve expenditure of additional money for such. Kelley requested a status report on the 26 items. Hurr suggested the architect and construction manager appear before the Board to review the changes. Jabbour noted it is difficult to determine if the changes are due to design change or building flaws. He said he would like to put an end to the Issue, and added there will be no more approval of additional items without going through the process. He withdrew his motion and suggested they meet with the architect to clarify the issues. Callahan felt the solution was through negotiations with the architect, and suggested they approve the change orders and review further at their next work session. Mifhd r ew her second to the mot ion. She felt if the suppliers were paid, the City would lose leverage with the architect. It was moved by Jabbour, seconded by Callahan, following amounts in change orders: Allied Mechanical Change Order #3 to approve the $2,701.00 Ilib MINUTES OF THE HRA MEETING HELD JUNE 28. 1993 2.070.00 20.■457,50 3.106.00 6,177.00 LaForce Change Order #3 Mid-west Asphalt Change Order «1 Mannstedt & Sons Change Order «3 Gephardt Electric Change Order #3 Balance and directed staff to report back to the Board at the next meeting on items that were ordered in duplicate. Ayes 4, nays i. Hurr voted nay, Jabbour adjourned tne meeting at 7:45 p.m. to the regular Council meeting and reopened the meeting at il:05 p.m. («5) REVIEW OF LANDSCAPE PLAN Moorse explained this is a request for direction on the plantings for the berm at the entrancb. Hurr felt they should cover the berm wth grass as prairie grass would be more difficult to maintain. Goetten expressed regret that tne Soara ^as not asued to review the landscape plan *n front Tne butiding as they we^^e in charge of approval of such, and adoeo at this point she did not care what they planted on the berm. Kelley questioned the plantings along the Pub Iic works buiIding and asked if additional money has been budgeted for maintenance as it is important to maintain the appearance on the outside. Moorse stated that would be included in the 1994 budget. All members agreed the berm should be seeded with mowable grass. ADJOURNMENT It was moved by Callahan, seconded by Kelley, to adjourn the AGENDA FOR HRA MEETING MONDAY* JUNE 26* 1993* 7:15 F.M. ORONO COUNCIL CHAMBERS 2780 KELLEY PARKWAY* ORONO* MINNESOTA 1. Approval of Minutes May 24, 1993 2. Payment Request No. 3 - Final A.U.S. Communications, Inc. 3. Payment Request No. 1 - Integrated Communications, Inc. (Telephone system) 4. City Facilities Change Orders 5. Review of Landscape Plan / MINUTES OF THE HRA MEETING HELD HAY 24. 1993 ROLL Th# HRA m«t on the above date with the following members present; Chair Gabriel Jabbour, Charles Kelley, Edward Callahan, J. Diann Goetten and JoEIlen Hurr. The following represented the City staff: City Administrator Ron Moorse, City Attorney Kevin Staunton and Recorder Terl Naab. Chair Jabbour called the meeting to order at 7:18 P.M. (#1) APPROVAL OF MINUTES It was moved by Goetten, seconded by Callahan, to approve the minutes of the April 12, 1993 and April 28, 1993 HRA meetings. Ayes 5, nays 0. (•2) RATIFICATION OF CITY COUNCIL ACTION RELATED TO CITY FACILITIES FURNITURE It was moved by Callahan, seconded by Goetten, to ratify the actions of the City Council related to City facilities furniture. Ayes 5, nays 0. (83) CITY FACILITIES CHANGE ORDERS Moorse reported this reflects a number of change orders, all of which have been reflected In the budget numbers provided to the HRA members. Goetten questioned the savings realized due to the cold storage unit not being built. Hoorse stated the electricity was provided and an underground conduit was Installed to the location of the light stand. He said If a cold storage unit Is built, a portion of the electrification will still need to be completed. Jabbour questioned the $8,000 amount for the conduit and light. Kelley asked If the dollars have already been spent for such. Moorse noted the conduit is In place, but the light pole Is not. Kelley asked If the conduit could carry other I terns such as phone wires. Moorse stated he believed It was large enough to do so. Goetten said she wanted a break down on this cost. 1 MINUTES OF THE HRA MEETING HELD MAY 24, 1993 CHANGE ORDERS - CONT. Jabbour raiterated the HRA should not be faced with approving a change order after the fact. All members agreed. Kelley inquired about the standards being used for the design of the exterior monument sign, and felt It should match the Interior sIgnage. Moorse said the Architect was putting together a proposal which would be ready for review next week. Jabbour suggested an additional meeting with the Architect to resolve other pending issues. He feit It would be helpful for staff to prepare a list of flaws In the building, and recommend a permanent remedy. Qoetten inquired as to the bidding situation with the Architect. Moorse said that would be reviewed this week. It was moved by Qoetten, seconded by Callahan, to approve the City facilities change orders as presented, with the exception of Item •7C. Ayes 5, nays 0. (•4) APPLICATION A CERTIFICATE FOR PAYMENT 916 Moorse reported the Architect and Construction Manager have recommended payment, and staff has confirmed that the money Is due. It was moved by Callahan, seconded by Qoetten, to approve the City facilities change orders as presented. Ayes 6, nays 0. ADJOURNMENT It was moved by Callahan, seconded by Qoetten, meeting at 7:33. Ayes 5, nays 0. to adjourn the Gabriel Jabbour, Chair ATTEST: Dorothy M. Hal I In, City Clerk 3 TOs WROUi DATB: SUBJICTt Mayor and City Council Ron Moorse, City Administrate June 23, 1993 ‘V. % Payment Request No. 1 Integrated Communicatio^fevs<4ms, Tne. (Teleohone system) Integrated Communications Systems, Inc. is the vendor who relocated the city's phone from the former facilities and provided expanded equipment to serve the needs of the new facilities. The total cost was $7,763.76. The system has been installed and tested and is working satisfactorily. There is one item that has not been provided, that is a more rugged type of phone for the outer Police lobby. It is recommended that at this time the contract amount be paid less a 10% retainage amount. The amount to be paid is $6,907.30. •.'1V:' TO: FROM: DATE: Orono H.R.A. Ron Moorse, City Administrator June 25, 1993 COUNCaMBIM JUN 2 8 1993 CUVOFOMNW V SUBJECT: City Facilities Change Orders The attached change orders have been reflected in the periodic budget updates provided to the Council. They have been shovm as pending items during the period when the Construction Manager and Architect were completing their review to ensure the items were done as cost effectively as possible and that the pricing was reasciable. Most of these items are not actual changes or new items, but rather are items that were missed between the various sub-contracts. 1. Allied Mechanical. This is an add of $2,701. a. ) $1,085 is for miscellaneous job coordination-type plumbing revisions. These revisions generally occurred when the locations of the plumbing items conflicted with the placement of other sub­ contract items. b. ) Additional air and water piping was needed to serve the public works service equipment; such as the pressure washer and the air compressor. The drawings for this equipment were not completed when the mechanical plans were completed and bid. The service equipment required changes in these mechanical plans. 2. LaForce. This is an add of $2,070. a. ) $385 to change locks to match revisions to the Police secured area. b. ) $935 to change several locks in the Public Works building. These included adding locks to the offices and changing locks in several work rooms that had doors that automatically lock. c. ) $750 to replace a door that did not match the size of the closet. The closet had been reduced in size from the original plan. 3. Mid-West Asphalt. This is an add of $20,457.50. The plans for the Public Works yard area indicate the rear area is not to be paved. The plan calls for 8 inches of class V base and 2 inches of class V limestone as the wearing course. These costs were not included in the original site preparation contract and were then missed in the building plans. 4. Mannstedt and Sons. This is an add of $3,106. This is the cost of sales tax on the steel supplied after the new sales . k i:' 5. .tax law went into effect. GoDiiaz'dt Electric. At the last H.R.A. meeting the H.R.A. pAOuested additional detail on item 6 of the Gephardt Electric change order #3. This was an add of $6,177. The detail of this amount is as follows: a.) Provide a light pole and light fixture and wiring for the salt and sand mixing area - $2,776. b.) Revise the wiring for the air compressor to provide a 100 amp switch versus a 60 amp and a 70 amp circuit breaker versus a 60 amp - $1,214. c.) Revise wiring for the high pressure washer to provide a 60 amp switch versus 30 and a 40 amp circuit breaker versus 20 $1,048. d.) Add exterior electrical outlets at each of the four conditioner condensing unit grouping locations to meet code related to providing electrical power for the maintenance of the units - $1,139. •I S 5 i KRAUS-ANDERSON CONSTRUCTION COMPANY CONTRACTORS .S CONSTRLCriON MAN AGERS May 21, 199S Mr. Tom Kuchn Oty of Orono RO. Box 66 Crystal Bay. MN 53323 Re: Orono City Hall and Public Works Buildings K/A Project #4059 Dear Mr. Kuehn: • « ■/ ■ / T Enclosed are four copies of change orders for the following contractor (s): Allied Mechanical LaForce Hard%irare Change Order No. Three Change Order No. Three Please sign all copies and return three of each to KrauscAnderson. We will distribute to the appropriate parties. Very truly yours, KRAUS-ANDERSON CONSTRUCTION COMPANY Imn DaJohn Davies Project Manager p/lp Enc. ^tinwiapofa Division S25 South 8th Sire«t, Minneapolis, MN B3404 Phone; (6:2) 332-7281 FAX; (612) 332-8739 Equal Opportunity Employer CHANGE ORDER CONSTRUCTION MANAGEMENT EDITION AIA DOCUMENT C701/CM Distribution to: OWNER □ ARCHITECT □ CONSTRUCTION MANAGER □ CONTRACTOR □ FIELD □ OTHER □ V S.,' V PROJECT: (name, address) Orono City Hall and Public Works Buildings TO (Contractor): Allied Mechanical Systems 340 Michigan Street Hutchinson, MN 55350 CHANCE ORDER NUMBER: Three (3) INITIATION DATE; January 22, 1993 ARCHITECT'S PROJECT NO: 1124.04 CONSTRUCTION MANAGER'S PROJECT NO 4059 CONTRACT FOR Mechanical CONTRACT DATE: May 11, 1992 You are directed to make the following changes in this Contract Add to contract for items 1-4 listed on attached sheet.Total Net Add; $2,701.00 Not valid until signad by iha Ownar, the Architect and the Construction Manager. Signature of the Contractor indicate* agreement herewith, including anv adiusiment m the Contract Sum or the Contract Time. 390,000.00. (9,758.713 380,241.29. The Ofiginal (Conuact Sum) (Guaranteed Manimum Cost) was ............................................ Net change by previously .uthorized Change Orders ........11-, . •# 2*................................ The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was ............. The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order................................................................................................ » 2,7gi.uu. The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... S 3B2, The Contract Time will be (ittcreased) (decreased) (unchanged) by w -s i oo The Oara of Substantial Completion as of the date of this Change Order therefore is December 31, 1992 Recommended: Kraus-Anderson Construction Company CONSTRUaiON MANAGER ’ Mini^apolis. MN 55404 AOORESl^ App Bo4lman Kro Pfister and Associates DATE Agreed To: Allied Mechanical Systems y lorized: City of Orono CONTRACTOR ^^^i^tchinson^ MN^ ^5350 OWNER Crystal Bay, MN 55323 ADDRESS r-t DATE DATE « •AIA CAUTION: You ehould algn an original AIA document which hae Ihia caution prinlod In red, An original aaaurea that changaa will not be obscured at may occur whan documants are reproduced. e 1SW C7t1/CM^t9Sa 4 A-lHcd Mechanical Systems Chamye Order #8 - Attachment 1. Add to contract for revisions to plumbing fixtures as noted in Proposal Request No. 12. 2.Deduct to contract amount for changing to poly^ drains ii^eu of cast iron drains in sally port ------------------------- Ad<r to contract for miscellaneous plumbing revisions as noted on Allied Change Order “ It No. 9. Includes items 1-5. 4. Add to contract for piping revisions for airland water piping in public worlu according to Proposal Request No. 21. Add: $ 123.00 Deduct: ($ 603.00) Add: $1,085.1 Add: S2.096.( Total Net Add: $2,701.00 CHANGE ORDER CONSTRUCTION MANAGEMENT EDITION AM DOCUMENT C701/CM piiQirpT. Orono City H^il ^nd (o.n»,addrejsl Public Works Buildings Crystal Bay, MN 55323 TO (Contractor): LaForce Hardware and Manufacturing 1060 West Mason Street Green Bay, WI 54303 QV Distribution to: OWNER O ARCHITECT □ CONSTRUCTION MANAGER □ CONTRACTOR □ FIELD □ OTHER O CHANCE ORDER NUMBER: Three ( 3 ) INITIATION DATE: ARCHITECT'S PROJECT NO: 1124.04 CONSTRUCTION MANAGER'S PROJECT NO: , , „ ^Hollow Metal, Wood CONTRACT FOR Doors ^ Finish Hdwr. CO.'ITRACT DATE: May 11, 1992 of item »3 on Change Order No. 2. Amount was previously included with revisions to Proposal Request No. 6. 2. Add to contract for revisions to locltsets as noted in Proposal Request No. 30. 3. Add to contract for furnishing new tracJc and doors for bi”fold door opening B114A. Add $ 385.00 Add: $ 935.00 6-^iC Add: $ 750.00 . Total Add: $2,070.00 35.465.00 6,590.00 . 42.055.00 . Th« orifinal (Contract Sum) (Guaranteed Maximum Cost) was ........................................... S Net change by previously authoriaed Change Orders .......«1.#. • 2...................................... » The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was ............... S The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order ............................................................................. * • -----: The new (Contract Sum) (Guaranteed Ditaximum Cost) including this Change Order will be ... J The Contract Time will be (increased) (decreased) (unchanged) by . De'^ember 31, 1992 The Date of Substantial Completion as of the date of this Change Order therefore is 2,070.00 44,125.00 Recommended: Kraus-Anderson Construction Company CONSTRUCTION MANAGER , , . ^ , Minneapolis, MN 55404______________ AOORI Approved: Boaifnan Kroo:. Pfister and Associates DATE Agreed XjaForce_JHardware_and_Maitu^^£jturijn2 CONTRACTOR Green Bav, WI >^4303'''^ - - --------SiSi------Y. ... J99JOO..SS toATE BV Authorized: City of Orono OWNER Crystal Bay, MN 55323 DATE AIA CAUTION: should elBn an orlQlnsI AIA document which hse Ihle caution printed In An original aeeuret Ihsi changee will not bo obscured ae may occur when documonte are reproducod. niAMMT amUtM • CMANCt OtOIt • CONSTRUCTION MANAClMfhBT lOlTlQN e |UN| ^^TlQN •.wlwTi r Niw Yoxx avinui nw . wasmincton . dc . x»s C7f1/CM~T KRAUS-AN PERSON CONSTRUCTION COMPANY rnsFR v/Tf^KSn ( ru >\ -.r-.s \c.lr> June 3,1993 fn. I w » . • I Mr. Tom Kuehn City of Orono P.O. Box 66 Crystal Bay, MN 55323 QL'M' T tia- Orono City Hall and Public Works Buildings K/A Project #4059 Dear Mr. Kuehn: Enclosed are four copies of change orders for the following contractor(s): Midwest Asphalt .Mannstedt and Son Change Order No. One Change Order No. Three Pleajftv sign all copies and return three of each to Kraus-Anderson. Wc will distribute to the appropriate parties. Very truly yours, KRAUS-ANDERSON CONSTRUCTION COMPANY John Davies Project Manager JD/lp Enc. ■‘j Minncapolb OMawn 525 South 0lh Street, Minneapolis, MN 55404 Phone: 1612) 3J2-728I ?^AX: (612) 332*0739 Equal Opportunity Employer CHANGE ORDER CONSTRUCTION MANAGEMENT EDITION AIA DOCUMBNT C701/CM Distribution to: OWNER □ ARCHITECT □ CONSTRUCT ION MANAGER □ CONTRACTOR □ FIELD □ OTHER □ PROJECT: (name, address) TO (Contractor): Orono City Hall and Public Wor)cs Buildings Midwest Asphalt Company P.O. Box 5477 HopJcins, MN 55343 CHANCE ORDER NUMBER: One (1) INITIATION DATE: January 22, 1993 ARCHITECT'S PROJECT NO: 1124.04 CONSTRUCTION MANAGER'S PROJECT NO: ^0^9 CONTRACT FOR: Bituminous Paving CONTRACT DATE: May 11, 1992 You are directed to make the following changes in this Contract Add to contract amount for items 1-3 listed on attached sheet.Total Add: $20,457.50 Net valid until slfncd by tht Owner, the Architect and the Construction Manager. Signature of the Contra^or indicate* agreement herewith, including any adjustment in the Contract Sum or the Contract Time. 41,100.00. -0- . 41,100.00. The original (Contract Sum) (Guaranteed Maaimum Cost) was.............................................. Net change by previously authorized Change Orders ............................................................ The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was.............. Tho (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by Ais Change Order...................................................................................................... The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... The Contract Time will be (increased) (decreased) (unchanged) by ^ s o Tho Date of Substantial Completion as of the date of this Change Order therefore is December 31, 1992 Recommended: Approved; ^ _ Kraus-Anderson Construction Company Boarpan Krjai^/Pf ister and Associates 20,457.50 61,557.50’ CONSTRUCTION MANAGER Minneapolis, MN 55404 ADDRESS •Y DATE Agreed To: Midwest Asphalt Company CONTRACTOR Hopkins, MN 55343 •V <7 DATE rman Kr/9^ajp: ARCHITlfT /Minoeapadis yMN 55401 ^2^ Authorized: City of Orono OWNERCrystal Bay, MN 55323 ADDRESS DATE AIA CAUTION: You ghould elgn an original AIA documont which hoe thie caution prinlod In rod. An original aeturte that changaa will not ba obacurad aa may occur whan documonta aro roproducad. oei/CM • CHANci otoie • coNSTaucrioN manacimcmt ioition . iuni ism ioition • aia * • THI AMieiCAN INSTirUTI OT AKCMITICTS. 17JS NfW YORK AVtNUI. N.W., WASHINGTON. O.C. ■eenaeeeiMaaai C7f1/CM — 19M OvleW pwnoiHion. 4 1. 3. Midwest Asphalt Company Chanye Order #1 « Attachment Furnish additional labor and material necessary to install 8” of class five base material in the gravel areas of public works.Add: $13.4 Furnish additional labor and equipment necessary to remove snow and grade lot as directed on November 7th, 9th and 12th.Add; $ 997.50 Furnish additional labor and material necessary to install 2" of class five 100% crushed limestone in gravel areas of public works.Add: f 6.060.00 Total Add: $20,457.50 CHANGE ORDER CONSTRUCTION MANAGEMENT EDITION AIA DOCUMENT C701/CM Distribution to: OWNER □ ARCHITECT □ CONSTRUCTION MANAGER □ CONTRACTOR □ FIELD □ OTHER □ 'll? PROJECT: (name, address) TO (Contractor): Orono City Hall and Public WorJcs Buildings CHANCE ORDER NUMBER: Three ( 3 ) INITIATION DATE: January 25, 1993 ARCHITECT'S PROJECT NO: 1124,04 «SrSicou2t siuth CpNS3)CTION MANAGER'S Minneapolis, MN 55409 PROJECT NO:4059 CONTRACT FOR: Me^al Fabrication CONTRACT DATE: You are directed to malce the following changes in this Contract: Add to contract for sales tax that needed to be paid but was not included in original contract amount.Add; $3,106.00 Not valW until siintd by tho Ownor, the Architect and the Construction Manager. . u Signature of the Contractor indicates agreentent herewith, including any adjustment in the Contract Sum or the Contract Tinte. 40.460.00 9,333.00 49.793.00 3,106.00 52,899.00 December 31*, 19 9^2 The original (Contract Sum) (Guaranteed Manimum Cost) was • • • • • • y.............................. Net change by previously authoriaed Change Orders..........E l.«. J 2................................ The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was ............. The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order............................................... — ........................ .......... (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... The Contract Time will be (increased) (decreased) (unchanged) by The Date of Substantial Completion as of the date of this Change Order therefore Is Approved: Boarm^D_-J^oos Pfister and Associates CONSTRUCTION MANAGER ^^ [Z ITTni 7/ JMinneapoUfli MM Recommended: Kraua»AnderaQ)n Construction Company Minneapoxxa, an DATE Agreed To: /ATE and Son. Inc. lorized: Citv of Orono roR Minneapol AOORISS" ia. MN 55409 < OWNER Crystal Bay, MN 55323 OATi ADDRESS DAn AIA CAUTION: You ehouM sign an original AIA document which has this caution printed In red. An original aaaurea that changes will not be obscured as may occur when documents are reproduced. ... • CHANCI oacts • COHSTtUCTlON MANACSMINT IOITION • lUNI ISaS fOITION . Aixe om a Seuican instituti or aschiticts . irss nsw votx avinui . n w . wash »»<(C ton . d c . jooos C7B1/CM —19M tUnaaanaae ipyeiCvM TO: PROM: DATS: Mayor and City Council Ron Moorse, City Administrator June 23, 1993 SUBJSCTx City Facilities Landscaping Plan % % The majo. ity of the landscaping for the city facilities has now been installed. The large barm area at the main facilities entrance I’as a 2'\i' wide strip of sod laid around the entire perimeter. The landscape plan calls for the remainder of the berm to be seeded with tall grass which would be left to grow naturally and would not be mowed. The landscape architect wanted to create a natural setting at the entrance rather than a manicured setting for the facilities. Prior to doing the seeding, staff would like some direction from the Council about whether the Council prefers to keep that berm in a natural state rather than seeding it with regular grass and keeping the entire beirm mowed. ■% I TO: PROM: LXTB: >/ Orono HRA Ron Moorse, City Administrator June 25, 1993 SUBJSCTt City Facilities Update CILMBmNB 3 1993 l Y OF ORONO All items related to the construction of the buildings are substantially complete. There are a number of punch list items remaining and a number of concerns related to the building that remain to be addressed. I have attached a copy of a letter sent to the architect and construction manager identifying items needing correction and other remaining concerns regarding the building. The major items remaining to be completed are specific items separate from the buildings themselves. They are as follows: 1. Completing the paving of the parking area and paving the floor of the salt and sand storage building - $2,800. The landscaping is nearly complete but has not been billed. This amount is $35,884. The salt and sand storage building is substantially complete but has not yet been billed. This amount is $36,400. The fuel storage tank and fueling system has not yet been installed. The cost is $51,000. The demolition of the old City Hall buildings has not been completed. The remaining cost is $16,000. In addition to these items, there is approximately $50,000 of rough carpentry and drywall work that has been completed but not billed. The City is also holding $264,000 of retainage related to the various contracts. 2. 3. 4. 5. r: F O o// / •*. . .V J —. .\ \'CITY of ORONO >*/ A» •■■ // // MuaidptlOflka PMOIBc*Boti64 CfTitat B«};MI mi0M> 5532M0M June 24, 1993 Jack Boarman Boarman Architects, Inc. 222 North 2nd Street Minneapolis, Minnesota 55401 Dear Mr. Boarman, ust Of Ton«";ns “" 'nt^aSlicfes by city staff. 1. Look into providing additional capacity to draw fresh air 5S?o the building through the HVAC system. 2 .The heat vents in the ceiling do not provide sufficient warm air to the floor level. 3.The speakers podi.™ noT^een as^Fp^iim fxinctional. It is too iow alao it does not 4. Road. 5.The overhead ///twoTtlft %ople.leaves too little space for two stacr peop 6. rhe reception counter is too Io:."Thr|h«"w/itTng surface needs to be added. 7.«at ion*l«a''«e loafed a^ve I'he ”o”k'surfIce'creat ing a cluttered appearance. telephone • FAX--ffMPl« Jack Boarman June 24, 1993 page 2 e. 9. 10 . 11. 12. 13. 14 . 15. 16. 17. 18. 19. 20 . 21. 22. 23 . 24 . The locks on the Administrative and Council Chambers lobbies are on the outer doors. This means a person has to unlock the door to get in from the weather. Although there is an overhang, it is not sufficient to protect during a rain storm. There is a need for at least one additional light standard in the Police parking lot area. A solution needs to be worked out regarding the locking of the Police lobby area. The interior signage needs to be completed. The exterior signage including a monument sign needs to be completed. Allied Mechanical did not obtain a permit for its work. The toilet is lose in the link Men's bathroom. The sprinkler system has not had final inspections and testing. The dumpster needs a gate to provide a screen. the sun has moved north additional needs for window treatments have been identified. The lights on the security key pad are inoperative on the rear door and Property Room of the Police Department. The holding cells. Police Department link, and Police conference room will not keep am even temperature. The garage floor is broken and sloping in the wrong direction. There are several pieces of incorrect ceiling tile in the Men's bathroom in the Police Department. The rear Police Department door is warped and closes improperly. The sidewalk to the rear door of the Police Department is cracked. There is no shower curtain in the Women's bathroom. Jack Boarman June 24, 1993 page 3 25. The Norcon intercom system (right side) to the front lobby has heavy reverberation. 26. There is no baseboard in either the property room or the garage storage area. assistance of the architect and construction manager. Sincerely, Ronald J. Moorse City Administrator cc: John Davies, Kraus-Anderson Construction Co.