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11-27-2023 City Council Agenda Packet
Agenda Council Meeting Monday, November 27, 2023 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.oronomn.gov Sign up for email notifications at www.oronomn.gov Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of November 13, 2023 2. City Council Work Session Minutes of November 13, 2023 3. Approve Work Session Draft Agenda 4. Authorize Claims/Bills 5. Approve Alcohol Sales Licenses 6. Approve Calendar of Official Public Meetings 7. Approve Recording Services Agreement 8. Resolution 7421 – Designate Polling Places for 2024 9. Resolution 7420 – Accept Donations for Tree Lighting 10. Approve Utility Rates 11. Authorize Paid-On-Call Firefighter Public Hearings 12. Truth in Taxation 13. Ordinance 285 – Cannabis Moratorium Community Development Report Finance Report City Attorney Report City Administrator/Engineer Report 14. Public Works Building Change Order #2 Council Committee Reports 15.LLFD FAB Public Comments – (Limit 3 Minutes per Person) This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. The council will first open the podium to City of Orono residents before opening the podium to any member of the public wishing to address the council. Mayor/Council Report Adjournment Agenda Council Meeting Monday, November 27, 2023 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.oronomn.gov Sign up for email notifications at www.oronomn.gov Upcoming Events 2023 12/2 Tree Lighting 12/11 City Council Work Session and Regular Meeting 12/12 Recycling Day 12/13 Coffee with the Mayor 12/22 City Offices Closed 12/25 City Offices Closed MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 6 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Matt Johnson, Richard Crosby III, and Maria Veach. Council Member Alisa Benson was absent. Representing staff were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Public Works Superintendent DJ Goman, Finance Director Ron Olson, and Fire Chief James Van Eyll. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. He invited any veterans in the audience to come up to help lead the pledge. APPROVAL OF AGENDA The agenda was approved by consensus. CONSENT AGENDA 1.CITY COUNCIL MEETING MINUTES OF OCTOBER 23, 2023 2.COUNCIL WORK SESSION MINUTES OF OCTOBER 23, 2023 3.CLAIMS/BILLS 4.CAPITAL LEASE AGREEMENT – RESOLUTION NO. 7427 5.APPROVAL OF NEXT WORK SESSION AGENDA 6.APPROVAL OF RENTAL LICENSES 7.ACCEPT DONATION FROM GEAR WEST SKI & BIKE, INC. – RESOLUTION NO. 7420 8.ACCEPT DONATION FROM GLORIA RICH – RESOLUTION NO. 7421 9.AUTHORIZATION TO HIRE PART-TIME FIRE FIGHTER This item was removed from the consent agenda. 10.AUTHORIZATION TO HIRE CSO 11.APPROVAL TO PURCHASE UTILITY TRUCK 12.REAPPROVAL TO PURCHASE TRUCK CHASSIS 13.REAPPROVAL TO PURCHASE WATER SOFTENER VALVES FOR SOUTH WATER PLANT 14.2022 STREET DEPARTMENT PROJECT CLOSE-OUT 15.APPROVAL TO RECRUIT FULLTIME BUILDING MAINTENANCE/CUSTODIAN 16.APPROVAL OF TREE LIGHTING EVENT FUNDING Orono City Council | Monday, November 27, 2023 | Page 3 of 79 MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 6 17. APPROVAL OF FIREWORKS DISPLAY PERMIT 18. LA23-000050, LUCID BUILDERS, 3359 CRYSTAL BAY ROAD, VARIANCES – RESOLUTION NO. 7422 19. LA23-000053, Pillar Homes Partner, Inc., 3765 Watertown Road, Variance Resolution No. 7423 20. LA23-000059 PEBL DESIGN, 980 TONKAWA ROAD, VARIANCE – RESOLUTION NO. 7424 21. LA23-000058, ROBERT “TRIPP” SNYDER, 1513 BAY RIDGE RD, ATF VARIANCE RESOLUTION NO. 7426 22. LA22-000059, TOM RYAN, 2245 WATERTOWN RD, PRELIMINARY PLAT & REQUEST FOR MATERIALS – RESOLUTION NO. 7425 23. FINANCE DIRECTOR RESIGNATION AND RECRUITMENT 24. LA23-000051, KEPLINGER & KERANEN BUILDERS O/B/O ERIK & MARISSA WINEGARDEN, 2795 SHADYWOOD RD, VARIANCES & CUP – RESOLUTION NO. 7417 25. LA23-000054, TEXT AMENDMENT – ORDINANCE 284 28. RECODIFICATION OF TITLE I (CHAPTERS 1-10) AND TITLE V CHAPTER 46 – RESOLUTION 7428 Crosby moved, Johnson seconded, to approve the Consent Agenda with Item 9 removed and Items 24, 25 and 28 added. VOTE: Ayes 4, Nays 0. 9. AUTHORIZATION TO HIRE PART-TIME FIRE FIGHTER Chief Van Eyll said this position is for a part-time fire fighter for weekday daytime duty crew starting July 1, 2024. He recommended the hiring of Jake Martin subject to passing the psychological and physical exams and EMT and fire fighter training and beginning Nov. 14, 2023 for administrative duties and to allow time for training as Martin is new to community services. As it was a community member who asked to have the item pulled from the consent agenda, Veach asked if the Council might want to find out why the individual requested pulling it. Walsh said the item was not a public hearing. Walsh moved, Johnson seconded, to approve offering a conditional contract to Jake Martin as a part-time fire fighter beginning Nov. 14, 2023. VOTE: Ayes 4, Nays 0. COMMUNITY DEVELOPMENT REPORT Orono City Council | Monday, November 27, 2023 | Page 4 of 79 MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 6 24. LA23-000051, KEPLINGER & KERANEN BUILDERS O/B/O ERIK & MARISSA WINEGARDEN, 2795 SHADYWOOD RD, VARIANCES & CUP – RESOLUTION NO. 7417 This item was adopted as part of the Consent Agenda 25. LA23-000054, TEXT AMENDMENT – ORDINANCE 284 This item was adopted as part of the Consent Agenda FINANCE DIRECTOR REPORT 26. THIRD QUARTER FINANCIAL UPDATE Finance Director Olson presented the third quarter financial report through Sept. 30, 2023. He noted it is non-adjusted. The City is in good shape for revenue, he said. Licenses, permits and governmental services are over budget for revenues. The majority of governmental services funding is pass-through funds. The City receives tax revenues in June and December so still does not show the second half revenue. Fines are also trending on budget, and interest will be higher than in recent years. Overall the City expects to be slightly overt 100 percent of budget in revenue. The months of April, July and October were higher than expected for building permit revenue. Expenditures are overall at 75 percent for the year so Orono is in good shape there, he said. Mayor and Council is a bit over budget due to training and a line item change which means there is savings elsewhere in the budget. The City has made a lot more use of the attorney in recent months with lawsuits and data requests, he said, so that is driving that line item over budget. Central Services and Public Works Spring Park are also trending over budget but the latter is offset by payments from Spring Park. Already at 100 percent are fire services, engineering and special services. Most of the fire department expenditure is the overage from Long Lake for the previous year, he said, with a small amount such as chief training being for Orono Fire. In general 75 percent is where they would like to be so the City should end the year at budget, he said.. As far as investments, the City was able to open a CD at 5 percent interest. In the fall the City has high cash needs so in the spring will be looking to do more investing, he said. The City has received more than $282,000 in interest for the year which is more than the interest being paid on bonds. CITY ATTORNEY REPORT Attorney Mattick had nothing to report. CITY ADMINISTRATOR/ENGINEER REPORT 27. AUTHORIZATION FOR DESIGN OF TEMPORARY FIRE FACILITY City Administrator Edwards said several meetings ago the Council authorized looking at the current public works building as a temporary fire facility in the Navarre area. The architect has proceeded with the preliminary phase of that project. Staff is now looking for authorization to proceed into the detail design phase. Quotes for architectural services were received and on the public works remodel they Orono City Council | Monday, November 27, 2023 | Page 5 of 79 MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 6 seemed high, but additional information has been received from the State that reduces some of the requirements for the building which may reduce architectural costs, he said. The scope would include looking at adding two bays to the existing Navarre Fire Department. Walsh moved, Crosby seconded, to authorize the design development and construction document phase of the design process. VOTE: Ayes 4, Nays 0. On the personnel side, Edwards said the new City Clerk had started work that day and Finance Director Ron Olson’s resignation is effective in December. It will be necessary to advertise the position. He said Olson has agreed to stay on part-time as needed for a transition period with the new Finance Director. 28. RECODIFICATION OF TITLE I (CHAPTERS 1-10) AND TITLE V CHAPTER 46 – RESOLUTION 7428 This item was adopted as part of the Consent Agenda COUNCIL COMMITTEE REPORTS 29. FUTURE FIRE SERVICES COMMITTEE UPDATE Veach reported the group continues to seek State funding. Edwards added the Future Fire Services Group, which represents neighboring communities, has focused on engaging with the State Legislature and asking the State to sponsor a task force to look at funding fire districts throughout the State. PUBLIC COMMENTS Cheryl Kulseth, 725 Stonebay Drive, talked about trust accounts. She said you make deposits to that account and trust increases, you make too many withdrawals from that account and trust decreases. She said in her life she gives trust freely. Her family moved from Maple Grove to Independence in 1989 looking for a smaller community and school district and the Orono School District was a great fit, she said. After her husband died in 2016 she wanted to stay in the community and built her townhouse in Orono. She said she assumed incorrectly that the City had a good working relationships with the communities that comprise the school district. Over the past year the trust she freely gave in 2018 as a new resident has been wiped out, she said, and she no longer trusts the majority of the Council to make the best decision for the City. She pointed to the divisiveness that plays out for all to see at Council meetings and in the newspaper. She asked if the public can trust the Council members when they say they can design and construct a temporary fire station in six months, when they say taxes will not go sky high, or that Orono is participating in court-ordered mediation in good faith. She urged the Council to engage in a town hall concerning the fire department and said that could be the first deposit in rebuilding the trust account. Kelly Grady, Long Lake, gave an update on court proceedings she attended the previous week in the City of Long Lake vs. City of Orono regarding contempt for violating the July 2023 injunctive order. She said the proceedings included Judge Miller’s extreme disappointment that mediation did not result in any productive resolution. She said the judge scolded Orono for lack of communication, pointing out the Fire Orono City Council | Monday, November 27, 2023 | Page 6 of 79 MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 6 Chief contacting and having meetings with Long Lake fire fighters and inviting them to recruiting events is crossing the line. Although the judge did not make an order, Grady said, she made it clear she expected mediation to continue and would be looking for a report. Grady said she is concerned Orono is not entering court-ordered mediation in good faith when the Mayor was on camera a few days ago stating that plans for an Orono Fire Department were pretty well locked down. She said it blows her mind that they could think they were heading into mediation in good faith when making that kind of concrete statement. Brad Erickson, Corcoran, read from minutes of the August 28 Orono City Council meeting quoting Crosby’s statements about him, Erickson. He quoted Crosby in the minutes as talking about the “crooked” Department of Justice and accusing President Joe Biden of laundering money; saying Erickson’s free speech is “slander, degradation, put-downs and threats” and accusing Erickson of turning into a Nazi himself. Then at the next meeting, Crosby said he didn’t say that, according to Erickson, but it is in the permanent record. He pointed to the Franklin, Tennessee mayoral election where the candidate who was fraternizing with the Proud Boys lost with less than 20 percent of the vote after refusing to denounce these hate groups. He wondered if Crosby would denounce hate groups in the next election. He added he believes Cody Farley. Krista Berbig, Long Lake, said she has issues with the decision made by the Council that evening to approve plans for fire stations one and two when judge specifically asked in court if the City has plans and Orono’s lawyer said they do not. The City clearly has 21 pages of plans, she said, and is beginning something on Monday. She added the lack of communication is befuddling to the court, it’s befuddling to the public and it’s befuddling to the fire department. She said the City may think the Long Lake lawsuit is frivolous but that doesn’t make the judge’s orders frivolous and the judge will likely be offended. She said Orono has to be a good neighbor to Long Lake and it has not been.. The City can’t tell anybody it is going into median in good faith while making a decision Long Lake knows nothing about. She said and Orono has made these plans without a single iota of working with Long Lake. MAYOR/COUNCIL REPORT Veach said trust is super-important to her as well and she feels a lot of people have felt unheard. She said she doesn’t think if you disagree you still can’t be good partners. She said she has reached out to every person who has wanted to talk to her and would welcome conversation with anyone who wants to meet. Public safety is an investment and everything that the Council has done has been for the needs of the Fire Department that need to be addressed and she doesn’t feel that what they have done means they can’t be a good partner. She said there is a Fire Advisory meeting coming up this week. The last one went very well and that is difficult to do when there is a lawsuit. She said the recording of the meeting failed and no one was taking notes but later meeting notes were posted without any opportunity to review. She requested and received assurance the notes could be discussed at the next meeting which indicates trust. She still believes amicable solutions can be found. She said she continues to look for long-term solutions. Change comes and it’s needed, she thinks they have the right leadership in place, indicating Adam Edwards. Johnson thanked the veterans for their service. Crosby said he would also like to start out by thanking the veterans, adding that most veterans are humble and don’t appreciate what they do for us. He said that he appreciated Veach’s comments. Regarding the fire discussions he believes Orono has negotiated in good faith trying to get positive things done. It’s been a financial situation and it’s Orono’s money that’s on the table and the Council is responsible for the citizens of Orono’s dollars. For that reason, the Council made a decision to not renew the contract with Orono City Council | Monday, November 27, 2023 | Page 7 of 79 MINUTES OF THE ORONO CITY COUNCIL MEETING November 13, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 6 Long Lake and move forward with its own Fire Department. He said he thinks that’s the right decision. It would have been wonderful if something could have been worked out but without having a controlling interest, Long Lake wasn’t interested in anything that was being proposed, he said. He can’t comment on mediation but this Council is dedicated to making sure our citizens are well-protected and served. He said he served on the Long Lake Fire Department for 10 years and having this divide is no joy for him. He would still like to come to an agreement with Long Lake, but it takes two parities to do that. He said it was concerning to him that the Long Lake Fire Chief has not come to talk to the Orono Council when the City pays 85 percent of his salary. He said Orono has a great staff, noting the work of Edwards and Olson. Walsh said he concurs with comments on the Fire Department. He said last week was signing day and five Orono student athletes were recognized for signing with their respective colleges, including his daughter. At Coffee with the Mayor the previous week there were about 10 people and he had already received a complimentary letter from one of the attendees. He wished everyone a Happy Thanksgiving and ended his comments with three Thanksgiving quotes. ADJOURNMENT Walsh moved, Crosby and Johnson seconded, to adjourn the meeting at 6:53 p.m. VOTE: Ayes 4 Nays 0. ATTEST: _____________________________________ _______________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor Orono City Council | Monday, November 27, 2023 | Page 8 of 79 Orono City Council Work Session Minutes Monday, November 13, 2023 Council Chambers 5:00 p.m. Page 1 of 1 PRESENT: Mayor Dennis Walsh, Council members Alisa Benson, Richard Crosby, Matt Johnson, and Maria Veach. Staff members present were City Administrator Adam Edwards, Finance Director Ron Olson, Director of Community Development Laura Oakden, Planners Melanie Curtis and Natalie Nye, Management Assistant Nola Dickhausen, and City Clerk Christine Lusian. 1. Average lakeshore setback Oakden facilitated discussion average lakeshore setback regulations, goals, intent, and options for updating. Walsh and Crosby showed interest in option one; Veach and Johnson were interested in option four; Benson did not yet favor one option over another. Council members asked to review various scenarios around the city to get a better idea of the impacts that the various options would make. 2. Agenda management software Dickhausen gave an update on the new agenda management program. Council members expressed appreciation for the efficiencies it will provide to council, commissioners, and staff. Meeting ended at 5:56 p.m. CITY OF ORONO: ATTEST: ________________________________ Dennis Walsh, Mayor _________________________________ Christine Lusian, City Clerk Orono City Council | Monday, November 27, 2023 | Page 9 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of the action item is to forecast future work session agendas. 2.Background / Summary. The Official Meetings Calendar adopted by the Council establishes a work session meeting at 5 PM on the same days as regular council meetings which begin at 6 PM. 3.Next Work Session. The subject will be a discussion on Community Surveys. 4.Proposed Future Topics. This is an opportunity for council members to propose and agree to future work session topics. 5.Work Session Items. The table below depicts topics for works sessions. Those shaded have already occurred. Those in the future are proposed. Date Subject Date Subject 10 Jul 23 Cannabis Legislation Update 8 Jan 24 - 24 Jul 23 -General Fund Budget Update 22 Jan 24 - 14 Aug 23 -Average Lakeshore Setbacks 12 Feb 24 -Average Lakeshore Setback (Part 3) 28 Aug 23 -Enterprise Budgets Update -UTVs on City Streets 26 Feb 24 -Parks and Planning Commissioner interviews-if needed 11 Sep 23 -Preliminary Levy/Budget 11 Mar 24 -Recodification Title VI. Land Use Review 25 Sep 23 -Recodification update 25 Mar 24 - 9 Oct 23 -Draft Capital Improvement Plans 8 Apr 24 -2025 Street Maintenance - 23 Oct 23 -Draft Capital Improvement Plans 22 Apr 24 - 13 Nov 23 -New agenda management software -Average Lakeshore setback (Part 2) 13 May 24 - 27 Nov 23 -Fee Schedule Update 27 May 24 - 11 Dec 23 -Community Survey Discussion 10 Jun 24 - 24 Jun 24 -2025 Preliminary Budget Guidance 6.Staff Recommendation. I recommend holding the next Work Session as scheduled. COUNCIL ACTION REQUESTED Move to hold the next work session as scheduled. Item No.: 3 Date: November 27, 2023 Item Description: Next Work Session Draft Agenda Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 10 of 79 AGENDA ITEM Prepared By: AJ Reviewed By: AH Approved By: 1. Purpose. The purpose of this action item is to approve payment of claims made on the city for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the city. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 122325 to 122420 and ACH transactions 20130407 to 20130411 totaling $490,612.15. 3. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 4 Date: November 27, 2023 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 11 of 79 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Winterfrost Productions 11/21/2023 122186 WFP-2023-0 101-45200-489 SANTA RENTAL Parks 500.00- Total 122186:500.00- BOYER TRUCKS INC 11/15/2023 122321 DE-14948 405-48500-550 NEW TRUCK CHASSIS FOR UNIT 431 75,286.19 Total 122321:75,286.19 CAMPBELL KNUTSON 11/15/2023 122322 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS Law/Legal Services 3,352.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0004G 101-42110-307 POLICE MATTERS 07/23 Police Department 588.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0201G 101-41600-307 MISC RECORDINGS 07/2023 Law/Legal Services 628.35 CAMPBELL KNUTSON 11/15/2023 122322 2717-0740G 703-49960-379 LITIGATION - MERA CLAIM 1,619.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0801G 101-41600-307 COUNCIL MEETINGS 07/23 Law/Legal Services 2,482.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0802G 101-42400-307 B&Z ASSISTANCE 7/23 Building & Zoning 1,241.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0803G 101-41600-307 ORDINANCES Law/Legal Services 986.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0843G 101-43280-307 LA22-000068 2815 CASCO Special Services 110.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0844G 101-41600-307 LMCD/DRAGONFLY HILL Law/Legal Services 456.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0861G 101-43280-307 LA23-000022 - 565 LEAF Special Services 82.50 CAMPBELL KNUTSON 11/15/2023 122322 2717-0862G 101-43280-307 LA23-000023 - 1856 SHADYWOOD Special Services 82.50 CAMPBELL KNUTSON 11/15/2023 122322 2717-0863G 101-43280-307 LA23-000024 1960 FOX RIDGE Special Services 962.50 CAMPBELL KNUTSON 11/15/2023 122322 2717-0864G 101-43280-307 LA23-000028 -350 CRESTVIEW Special Services 82.50 CAMPBELL KNUTSON 11/15/2023 122322 2717-0865G 101-43280-304 LA22-000064 - 4448 NORTH SHORE Special Services 110.00 CAMPBELL KNUTSON 11/15/2023 122322 2717-0866G 101-43280-307 LA23-000034 1015 WILDHURST Special Services 2,172.50 Total 122322:14,954.85 MORRIE'S BUFFALO FORD 11/15/2023 122323 7007190 405-48500-550 UTILITY TRUCK FOR WATER AND SEWER DEPT.30,864.78 Total 122323:30,864.78 ADVANCED IMAGING SOLUTIO 11/27/2023 122325 514232834 710-49970-413 PW COPIER LEASE 10/20/2023-11/20/2023 138.76 Total 122325:138.76 AMAZON CAPITAL SERVICE 11/27/2023 122326 119P-YT6M- 651-49910-226 PPE Storm Water 249.97 AMAZON CAPITAL SERVICE 11/27/2023 122326 119P-YT6M- 101-41900-223 THEMOSTATE Central Services 45.00 AMAZON CAPITAL SERVICE 11/27/2023 122326 119P-YT6M- 701-49800-240 SHOP SUPLLIES 326.08 AMAZON CAPITAL SERVICE 11/27/2023 122326 119P-YT6M- 701-49800-215 MECHANIC VEHICLE EQUIPMENT REPAIR PART 326.08 AMAZON CAPITAL SERVICE 11/27/2023 122326 13CY-7WX7- 710-49970-221 MEMORY CARD 34.80 AMAZON CAPITAL SERVICE 11/27/2023 122326 13CY-7WX7- 101-41900-201 SHARPIE GEL S PENS Central Services 14.16 Orono City Council | Monday, November 27, 2023 | Page 12 of 79 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount AMAZON CAPITAL SERVICE 11/27/2023 122326 13CY-7WX7- 101-41900-201 LINEN CORK BOARD Central Services 64.19 Total 122326:1,060.28 AMERICAN ENGINEERING TES 11/27/2023 122327 INV-163458 440-48970-304 21-039 NEW PUBLIC WORKS FACILITY 3,879.50 Total 122327:3,879.50 American Mechanical Co 11/27/2023 122328 11142023 601-49400-404 REPAIR SOUTH WATER PLANT PIPING 1,415.00 Total 122328:1,415.00 AT&T MOBILTY 11/27/2023 122329 2873263270 101-42110-321 AT&T BILL 09/26/23-10/25/23 Police Department 2,006.70 Total 122329:2,006.70 BCA TRAINING & DEVELOPMEN 11/27/2023 122330 32255 101-42110-437 TRAINING/DMT/LYREK Police Department 75.00 Total 122330:75.00 BIFFS INC 11/27/2023 122331 INV18057 101-45200-404 TREE LIGHTING EVENT Parks 91.00 Total 122331:91.00 BOLTON & MENK INC.11/27/2023 122332 0323979 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)22,479.50 BOLTON & MENK INC.11/27/2023 122332 0323980 602-16500 23-014 SANITARY SEWER REHABILITATION 1,282.50 BOLTON & MENK INC.11/27/2023 122332 0323981 101-43280-304 LA21-000037 ORCHARD CREEK Special Services 332.00 BOLTON & MENK INC.11/27/2023 122332 0323981 101-43280-304 LA21-000036 ORONO CROSSINGS Special Services 332.00 BOLTON & MENK INC.11/27/2023 122332 0323982 435-48976-304 23-001 STREETS PROJECT 1,130.00 BOLTON & MENK INC.11/27/2023 122332 0323983 602-49450-305 GIS MAINTENANCE SEWER Sewer 1,596.00 BOLTON & MENK INC.11/27/2023 122332 0323983 601-49400-305 GIS MAINTENANCE WATER 1,411.50 BOLTON & MENK INC.11/27/2023 122332 0323983 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 1,022.50 BOLTON & MENK INC.11/27/2023 122332 0323983 101-43170-305 GIS MAINTENANCE GENERAL Engineering 1,042.50 BOLTON & MENK INC.11/27/2023 122332 0323984 101-42400-305 CANIBIS MAPPING Building & Zoning 492.00 BOLTON & MENK INC.11/27/2023 122332 0323984 101-45200-304 23-046 PICKLBALL MASTER PLAN AD DONATION Parks 30.00 BOLTON & MENK INC.11/27/2023 122332 0323984 234-45680-304 24-026 LURTON PARK PARKING LOT 120.00 BOLTON & MENK INC.11/27/2023 122332 0323985 408-48800-590 21-040 NAVARRE PARKING LOT 2,764.00 BOLTON & MENK INC.11/27/2023 122332 0323986 435-48978-304 24-001 2024 STREETS IMPROVEMENTS PROJE 1,120.50 BOLTON & MENK INC.11/27/2023 122332 0323987 101-45200-304 23-046 PICKLBALL MASTER PLAN AD DONATION Parks 1,206.00 Orono City Council | Monday, November 27, 2023 | Page 13 of 79 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122332:36,361.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS Law/Legal Services 2,675.14 CAMPBELL KNUTSON 11/27/2023 122333 2717-0004G 101-42110-307 POLICE MATTERS 10/23 Police Department 85.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0201G 101-41600-307 MISC RECORDINGS 10/2023 Law/Legal Services 1,148.78 CAMPBELL KNUTSON 11/27/2023 122333 2717-0740G 703-49960-379 LITIGATION - MERA CLAIM 3,746.25 CAMPBELL KNUTSON 11/27/2023 122333 2717-0801G 101-41600-307 COUNCIL MEETINGS 10/23 Law/Legal Services 1,258.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0802G 101-42400-307 B&Z STAFF MTGS 10/23 Building & Zoning 136.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0803G 101-41600-307 ORDINANCES Law/Legal Services 153.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0804G 415-48930-319 LEASE LETTER OF OPINION 255.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0805G 101-42260-307 FIRE MATTERS Fire Protection Services 68.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0844G 101-41600-307 LMCD/DRAGONFLY HILL Law/Legal Services 386.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0877G 101-43280-307 LA23-000026 - 2605 NORTH SHORE Special Services 110.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0878G 101-43280-307 LA23-000051 - 2795 SHADYWOOD Special Services 950.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0879G 101-43280-307 LA23-000046 - 3407 E LAKE ST Special Services 192.50 CAMPBELL KNUTSON 11/27/2023 122333 2717-0880G 101-43280-307 LA23-000047 - 2245 FRENCH LAKE Special Services 82.50 CAMPBELL KNUTSON 11/27/2023 122333 2717-0881G 101-43280-307 LA23-000048 - 3548 IVY PLACE Special Services 82.50 CAMPBELL KNUTSON 11/27/2023 122333 2717-0882G 101-43280-307 LA23-000049 - 3001 CASCO POINT RD Special Services 110.00 CAMPBELL KNUTSON 11/27/2023 122333 2717-0883G 101-43280-307 LA23-000052 3760 WATERTOWN Special Services 82.50 Total 122333:11,521.17 Capital One Trade Credit 11/27/2023 122334 3203307230 701-49800-221 HOOKS FOR SANDER MOUNT 19.39 Capital One Trade Credit 11/27/2023 122334 3282291233 101-43000-224 CREDIT Public Works Department 2.62- Total 122334:16.77 CENTRAL PENSION FUND SOU 11/27/2023 122335 11.16.23 FU 101-21705 CENTRAL PENSION FUND 111623 960.00 Total 122335:960.00 CITY OF BLOOMINGTON 11/27/2023 122336 22930 601-49400-489 WATER TESTING 36.00 Total 122336:36.00 CLINT SCHUMANN 11/27/2023 122337 11.07.2023 C 101-43000-226 BOOTS REIMBURSEMENT Public Works Department 288.00 Total 122337:288.00 Orono City Council | Monday, November 27, 2023 | Page 14 of 79 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CORE & MAIN 11/27/2023 122338 T864298 101-43050-227 METER GASKET FOR SETIN VILLAGE Public Works - Spring Park 4.62 Total 122338:4.62 CORREY FARNIOK 11/27/2023 122339 2023.11 CF 101-42110-226 UNIFORM REIMBURSEMENT Police Department 176.47 Total 122339:176.47 COUNTRYSIDE WELDING REPA 11/27/2023 122340 11.07.23 101-43000-402 REPAIR UNIT 431 DUMP BOX Public Works Department 1,000.00 Total 122340:1,000.00 DEPARTMENT OF LABOR & IND 11/27/2023 122341 ABR0314927 601-49400-489 AIR TANK INSPECTION 30.00 DEPARTMENT OF LABOR & IND 11/27/2023 122341 ABR0314928 601-49400-489 AIR TANK INSPECTION 10.00 Total 122341:40.00 DOG WASTE DEPOT 11/27/2023 122342 579879 101-45200-223 DOG WASTE ROLL BAGS-LURTON Parks 3,366.00 Total 122342:3,366.00 EARL F ANDERSON & ASSOC 11/27/2023 122343 0134591-IN 601-49400-223 SIGN BULK WATER STATION FOR THE NEW SH 479.40 Total 122343:479.40 ECM PUBLISHERS INC 11/27/2023 122344 971599 101-42400-340 PH FOR B&Z Building & Zoning 68.54 ECM PUBLISHERS INC 11/27/2023 122344 972874 101-42110-352 PUBLISHING/LAKER PIONEER ARTICAL Police Department 30.00 Total 122344:98.54 ERICKSON BUILDERS & CO 11/27/2023 122345 11.2023 GUA 101-43000-408 GUARD RAIL REPAIRS Public Works Department 11,488.38 ERICKSON BUILDERS & CO 11/22/2023 122345 11.2023 GUA 101-43000-408 GUARD RAIL REPAIRS Public Works Department 11,488.38- ERICKSON BUILDERS & CO 11/27/2023 122345 11-2023 - 1 101-43000-408 GUARD RAIL REPAIRS Public Works Department 2,597.34 ERICKSON BUILDERS & CO 11/22/2023 122345 11-2023 - 1 101-43000-408 GUARD RAIL REPAIRS Public Works Department 2,597.34- ERICKSON BUILDERS & CO 11/27/2023 122345 230800001 101-43000-408 GUARD RAIL REPAIRS (HIT BY CAR PD HAS A R Public Works Department 2,597.34 ERICKSON BUILDERS & CO 11/22/2023 122345 230800001 101-43000-408 GUARD RAIL REPAIRS (HIT BY CAR PD HAS A R Public Works Department 2,597.34- ERICKSON BUILDERS & CO 11/27/2023 122345 230800002 101-43000-408 GUARD RAIL REPAIRS Public Works Department 11,488.38 ERICKSON BUILDERS & CO 11/22/2023 122345 230800002 101-43000-408 GUARD RAIL REPAIRS Public Works Department 11,488.38- Orono City Council | Monday, November 27, 2023 | Page 15 of 79 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122345:.00 ERIK WINEGARDEN 11/27/2023 122346 LA23-000051 101-22205 ESCROW REFUND - LA23-000051-2795 SHADYW 700.00 Total 122346:700.00 FAUL PSYCHOLOGICAL 11/27/2023 122347 1726 101-42260-305 EVAL FOR SHEA AND NATE Fire Protection Services 1,300.00 FAUL PSYCHOLOGICAL 11/27/2023 122347 1727 101-42110-319 PSYCH TESTING - CANDIDATE HARRIS Police Department 650.00 Total 122347:1,950.00 FERGUSON WATERWORKS #25 11/27/2023 122348 0506783 601-49400-227 METERS 2,275.26 Total 122348:2,275.26 FIDELITY SECURITY LIFE INSU 11/27/2023 122349 EYEMED 11. 101-21716 VISION PLAN 11/2023 262.30 Total 122349:262.30 G&H Distributing & Supply Inc 11/27/2023 122350 00173594 101-43000-221 HYDRANT HOSE - UNIT 430 Public Works Department 101.82 Total 122350:101.82 GARRETT & ANDREA GRONBE 11/27/2023 122351 RPS22-48 65 101-22205 ESCROW REFUND-RPS2S-000048 65 STUBBS B 10,000.00 Total 122351:10,000.00 GAVIN TEMPERO 11/27/2023 122352 LA23-000037 101-22205 ESCROW REFUND - LA23-000037 - 3260 BOHNS 700.00 Total 122352:700.00 GB AUTO SERVICE, INC 11/27/2023 122353 24979 - W/ST 701-49800-402 AIR CONDITIONER REPAIR UNIT 264 869.91 Total 122353:869.91 GOPHER ACE 11/27/2023 122354 018203/1 101-45200-404 IRRIGATION PARTS Parks 5.37 GOPHER ACE 11/27/2023 122354 018213/1 101-43000-240 TOOLS Public Works Department 24.99 GOPHER ACE 11/27/2023 122354 018245/1 101-43000-240 TOOLS Public Works Department 3.99 GOPHER ACE 11/27/2023 122354 018293/1 101-45200-404 BOLTS Parks 15.46 Orono City Council | Monday, November 27, 2023 | Page 16 of 79 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 11/27/2023 122354 18219/1 701-49800-215 424 PLOW BOLTS 20.43 GOPHER ACE 11/27/2023 122354 18222/1 101-43000-240 TOOLS Public Works Department 46.98 GOPHER ACE 11/27/2023 122354 18254/1 101-43000-240 TOOLS Public Works Department 25.99 GOPHER ACE 11/27/2023 122354 18286/1 101-41900-223 KEYS FOR OPW Central Services 14.94 GOPHER ACE 11/27/2023 122354 18302/1 101-45200-404 TREE LIGHTING SUPPLIES Parks 91.21 Total 122354:249.36 HAWKINS INC 11/27/2023 122355 6625200 601-49400-216 CHLORINE TANKS 80.00 Total 122355:80.00 Henn county Community Correcti 11/27/2023 122356 1000214119 101-41600-309 JAIL - WILSON-DAVISON ARREST Law/Legal Services 84.00 Total 122356:84.00 HOLIDAY COMPANIES 11/27/2023 122357 07960110230 101-42110-402 CAR WASHES / HOLIDAY Police Department 198.00 Total 122357:198.00 HOLTON ELECTRIC CONTRACT 11/27/2023 122358 6204 601-49400-405 REPAIR WIRES HIT DURING WATERMAIN BREA 420.00 Total 122358:420.00 HOTSY MINNESOTA 11/27/2023 122359 18990 101-41900-404 PRESSURE WASHER REPLACEMENT Central Services 130.95 Total 122359:130.95 INSTANT LAWN INC 11/27/2023 122360 05.12.2023 651-49910-406 SOD Storm Water 504.00 Total 122360:504.00 International Union Local #49 11/27/2023 122361 11.2023 DUE 101-21707 LOCAL 49 DUES - 11/2023 420.00 Total 122361:420.00 INTOXIMETERS INC 11/27/2023 122362 747310 101-42110-240 MOUTHPIECES Police Department 69.00 Total 122362:69.00 Orono City Council | Monday, November 27, 2023 | Page 17 of 79 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount JAMES F. HORTON 11/27/2023 122363 LA23-000053 101-22205 ESCROW REFUND - LA23-000053 - 3765 WATER 700.00 Total 122363:700.00 JOHNSON CONTROLS FIRE PR 11/27/2023 122364 23803021 101-41900-404 PW FIRE ALARM MONITORING & SPRINKLER SY Central Services 926.64 Total 122364:926.64 JONATHAN BLASEG 11/27/2023 122365 LA23-000059 101-22205 ESCROW REFUND - LA23-000059 - 980 TONKAW 700.00 Total 122365:700.00 JR'S ADVANCED RECYCLERS 11/27/2023 122366 111677 603-49500-442 DISCARDED ITEMS FROM DITCHES 269.00 Total 122366:269.00 KEENAN & SVELVEN INC 11/27/2023 122367 RAS22-0000 101-22205 ESCROW REFUND - RAS22-000041 - 1400 BRAC 1,000.00 Total 122367:1,000.00 LANO EQUIPMENT INC 11/27/2023 122368 02-1037824 101-45200-221 SNOW PLOW Parks 4,945.00 Total 122368:4,945.00 LAW ENFORCEMENT LABOR S 11/27/2023 122369 11.2023 DUE 101-21707 LELS DUES - LOCAL 168 11/2023 337.50 LAW ENFORCEMENT LABOR S 11/27/2023 122369 11.2023 DUE 101-21707 LELS DUES - LOCAL 40 11/2023 1,316.74 LAW ENFORCEMENT LABOR S 11/27/2023 122369 11.2023 DUE 101-21707 LELS DUES - LOCAL 40 - TONY WHITE SEPT DU 67.50 Total 122369:1,721.74 LEOWEBPROTECT.com 11/27/2023 122370 4617 101-42110-416 MONTHLY SUBSCRIPTION Police Department 155.50 LEOWEBPROTECT.com 11/27/2023 122370 5074 101-42110-433 MONTHLY SUBSCRIPTION 11/23 Police Department 143.06 Total 122370:298.56 LUCID BUILDERS 11/27/2023 122371 LA23-000050 101-22205 ESCROW REFUND - LA23-000050 - 3359 CRYSTA 700.00 Total 122371:700.00 MANSFIELD OIL COMPANY 11/27/2023 122372 24822678 701-49800-212 DIESEL FUEL 1,608.54 Orono City Council | Monday, November 27, 2023 | Page 18 of 79 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MANSFIELD OIL COMPANY 11/27/2023 122372 24822713 101-42110-212 UNLEADED FUEL Police Department 4,410.78 Total 122372:6,019.32 MARTIN MARIETTA MATERIALS 11/27/2023 122373 40894787 101-43000-224 PATCHING COLD MIX Public Works Department 1,178.10 MARTIN MARIETTA MATERIALS 11/27/2023 122373 41019340 101-43000-224 PATCHING Public Works Department 155.21 MARTIN MARIETTA MATERIALS 11/27/2023 122373 41059635 101-43000-224 PATCHING Public Works Department 70.55 MARTIN MARIETTA MATERIALS 11/27/2023 122373 41077054 101-43000-224 PATCHING Public Works Department 71.96 Total 122373:1,475.82 MEB ENTERPRISE, INC 11/27/2023 122374 1287 601-49400-405 REPAIR ROADWAY AFTER WATER MAIN REPAIR 4,019.00 MEB ENTERPRISE, INC 11/27/2023 122374 1288 601-49400-405 REPAIR ROADWAY AFTER WATER MAIN REPAIR 3,337.00 MEB ENTERPRISE, INC 11/27/2023 122374 1289 601-49400-405 REPAIR ROADWAY AFTER WATER MAIN REPAIR 4,898.75 MEB ENTERPRISE, INC 11/27/2023 122374 1290 601-49400-405 REPAIR ROADWAY AFTER WATER MAIN REPAIR 3,725.00 Total 122374:15,979.75 METLIFE SMALL BUSINESS CE 11/27/2023 122375 METLIFE 111 101-15998 DENTAL INSURANCE 12/23 658.78 METLIFE SMALL BUSINESS CE 11/27/2023 122375 METLIFE 111 101-21709 DENTAL INSURANCE 12/23 2,556.46 Total 122375:3,215.24 Metro General Services, Inc. 11/27/2023 122376 SWP23-0000 101-32510 BP REFUND - SWP23-000038/2515 NORTH SHOR 51.00 Total 122376:51.00 MINNEAPOLIS OXYGEN COMPA 11/27/2023 122377 00117298 101-42110-221 MEDICAL OXYGEN/TANK FEE/FINAL BILL FOR S Police Department 20.43 Total 122377:20.43 MINNESOTA OCCUPATIONAL H 11/27/2023 122378 434979 101-42110-319 NEW HIRE/SCHWARZ PHYSICAL Police Department 747.00 Total 122378:747.00 MINNESOTA STATE FIRE CHIEF 11/27/2023 122379 7021 101-42260-433 STATE FIRE CHIEFS DUES 2024 Fire Protection Services 100.00 Total 122379:100.00 Minnesota Topsoil 11/27/2023 122380 2414 101-43000-408 BRUSH SITE GRINDING Public Works Department 2,598.75 Orono City Council | Monday, November 27, 2023 | Page 19 of 79 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Minnesota Topsoil 11/27/2023 122380 2414 651-49910-406 YARD WASTE HAULOUT Storm Water 4,736.25 Total 122380:7,335.00 MN DEPT OF HEALTH 11/27/2023 122381 2023 4TH QT 601-20802 2023-4TH QTR WATER TEST FEE 2,857.68 Total 122381:2,857.68 MOTOROLA 11/27/2023 122382 8281754529 415-42260-580 APX RADIOS AND ACCESSORIES (QTY 1)6,459.12 Total 122382:6,459.12 MOUND TRUE VALUE 11/27/2023 122383 189886 101-42110-201 MISC SUPPLIES/SQUADS Police Department 35.96 Total 122383:35.96 MTI DISTRIBUTING INC 11/27/2023 122384 141133000 101-45210-223 GOLF COURSE IRRIGATION BLOWOUT Golf Course 1,042.97 Total 122384:1,042.97 NAPA Auto Parts 11/27/2023 122385 3270-582447 101-43000-240 GRINDING WHEEL Public Works Department 4.60 NAPA Auto Parts 11/27/2023 122385 3270-582580 101-43000-240 CREDIT ON GRINDING WHEEL Public Works Department 4.60- NAPA Auto Parts 11/27/2023 122385 3270-585519 701-49800-222 BATTERY FOR TAHOES 265.49 NAPA Auto Parts 11/27/2023 122385 3270-585560 701-49800-222 CREDIT ON BATTERY CORE 18.00- NAPA Auto Parts 11/27/2023 122385 3270-586085 701-49800-215 BRAKE CLEANER 34.47 Total 122385:281.96 NAVARRE HARDWARE 11/27/2023 122386 344409 601-49400-221 THERMOSTAT @ S PARK WATER PLANT 6.49 Total 122386:6.49 Newegg Business Inc 11/27/2023 122387 1304744501 710-49970-221 DOCKING STATIONS 407.98 Total 122387:407.98 NYE, NATALIE 11/27/2023 122388 2023.10 710-49970-437 CONFERENCE MILAGE 73.36 Total 122388:73.36 Orono City Council | Monday, November 27, 2023 | Page 20 of 79 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ONLINE SOLUTIONS LLC 11/27/2023 122389 5305 710-49970-416 CITIZEN SERVE LICENSING 30,600.00 Total 122389:30,600.00 OPD BUSINESS SOLUTIONS LL 11/27/2023 122390 3379915220 101-42110-201 OFFICE SUPPLIES Police Department 66.59- OPD BUSINESS SOLUTIONS LL 11/27/2023 122390 3406262600 101-42110-201 OFFICE SUPPLIES Police Department 128.51 Total 122390:61.92 OPEIU - LOCAL 12 11/27/2023 122391 11.2023 DUE 101-21707 UNION DUES - LOCAL 12 11/2023 728.00 Total 122391:728.00 PERFORMANCE PLUS LLC dba 11/27/2023 122392 123728 101-42260-305 MEDICAL EVAL FOR NEW FIREFIGHTER Fire Protection Services 563.00 PERFORMANCE PLUS LLC dba 11/27/2023 122392 123746 101-42260-305 MEDICAL EVAL FOR KAYLA KENNEDY Fire Protection Services 488.00 PERFORMANCE PLUS LLC dba 11/27/2023 122392 123758 101-42260-305 PHYSICAL EVAL FOR JAKE MARTIN Fire Protection Services 488.00 Total 122392:1,539.00 PRECISION UTILITIES 11/27/2023 122393 1030 601-49400-405 WATER SERVICE REPAIR 4,455.00 PRECISION UTILITIES 11/27/2023 122393 1031 601-49400-405 WATER SERVICE REPAIR 3,205.00 Total 122393:7,660.00 QUADIENT INC 11/27/2023 122394 Q1068462 101-41900-401 POSTAGE MACHING LEASE 12/16/23-3/15/24 Central Services 483.63 Total 122394:483.63 QUALITY FLOW SYSTEMS INC 11/27/2023 122395 45942 602-49450-406 LS#26 CABLE RACK Sewer 200.00 Total 122395:200.00 RDO EQUIPMENT CO 11/27/2023 122396 W1800714 101-43000-403 REPAIR GRADER Public Works Department 4,869.00 Total 122396:4,869.00 Reinders Inc.11/27/2023 122397 3100189-00 101-41900-223 ICE MELT Central Services 525.28 Total 122397:525.28 Orono City Council | Monday, November 27, 2023 | Page 21 of 79 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Riverside Design 11/27/2023 122398 3990 101-42110-201 OFFICE SUPPLIES Police Department 27.50 Total 122398:27.50 ROBERT S TRIPP SNYDER 11/27/2023 122399 LA23-000056 101-22205 ESCROW REFUND-LA23-000056 - 1513 BAY RID 700.00 Total 122399:700.00 ROTO ROOTER 11/27/2023 122400 ROW23-000 101-22205 ESCROW REFUND - ROW23-000049 - 2160 KEN 1,500.00 Total 122400:1,500.00 RYAN AUTO MALL 11/27/2023 122401 678022 701-49800-402 STAFF VEHICLE REPAIR UNIT 112 169.94 Total 122401:169.94 RYAN ORTLIP 11/27/2023 122402 LA23-000030 101-22205 ESCROW REFUND - LA23-000030 - 4685 WEST B 700.00 Total 122402:700.00 SCOTT OBERAIGNER 11/27/2023 122403 11.07.2023 S 601-49400-226 PPE BOATS 207.99 Total 122403:207.99 SHAUGHNESSY LAWN CARE 11/27/2023 122404 2023. OCT. 1 101-45200-404 PARK MOWING Parks 4,142.84 Total 122404:4,142.84 SPIKE'S 11/27/2023 122405 5696/15 101-43000-224 PROPANE Public Works Department 23.40 Total 122405:23.40 STREICHERS POLICE EQUIP 11/27/2023 122406 I1646577 101-42260-226 CHIEF BADGES Fire Protection Services 446.00 Total 122406:446.00 SUN LIFE FINANCIAL 11/27/2023 122407 ST DISABILI 101-21714 STD- 11/2023 1,022.40 SUN LIFE FINANCIAL 11/27/2023 122407 SUPPLE LIF 101-21710 LIFE INSURANCE - 11/2023 1,392.17 Orono City Council | Monday, November 27, 2023 | Page 22 of 79 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122407:2,414.57 SWANSON HOMES LLC 11/27/2023 122408 RPS22-0000 101-22205 ESCROW REFUND - RPS22-000055 - PINEHURS 10,000.00 Total 122408:10,000.00 THE HARTFORD 11/27/2023 122409 LT DISABILIT 101-41900-135 EAP 11/2023 Central Services 14.28 THE HARTFORD 11/27/2023 122409 LT DISABILIT 101-21713 LTD 11/2023 1,846.70 Total 122409:1,860.98 TimeSaver Off Site Secretarial Inc 11/27/2023 122410 M28715 101-45200-319 PARK COMMISSION MINUTES 11-2023 Parks 196.75 Total 122410:196.75 TONKA BUILT LLC 11/27/2023 122411 3125 101-45200-404 DOCK STORAGE Parks 4,500.00 Total 122411:4,500.00 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 701-49800-221 SHOP TOWELS - PW 8.33 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 701-49800-226 UNIFORMS - FLEET 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 101-43000-226 UNIFORMS - PW Public Works Department 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 601-49400-226 UNIFORMS PW-WATER DEPT 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410021786 101-45200-226 UNIFORMS-PARKS Parks 37.05 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 101-43000-404 RUGS - PW Public Works Department 26.13 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 701-49800-221 SHOP TOWELS - PW 6.23 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 55.94 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 601-49400-226 UNIFORMS PW-WATER DEPT 55.94 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 701-49800-226 UNIFORMS-FLEET 55.95 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 55.94 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 101-45200-226 UNIFORMS-PARKS Parks 55.94 UNIFIRST CORPORATION 11/27/2023 122412 1410023315 101-43000-226 UNIFORMS - PW Public Works Department 55.94 Total 122412:624.77 US Bank Equipment Finance 11/27/2023 122413 515736668 710-49970-413 COPIERS - LEASE 1,323.51 Orono City Council | Monday, November 27, 2023 | Page 23 of 79 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 122413:1,323.51 VERIZON WIRELESS 11/27/2023 122414 9948977150 101-41900-321 VERIZON BILL/ARLO CAMERAS Central Services 160.04 Total 122414:160.04 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 - 24 999-10015 UB REFUND - 2412 NORTH BLOSSOM CIR - WEE 110.10 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 - 241 999-10015 UB REFUND - 2418 NORTH BLOSSOM - WEEKLE 91.75 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 - 242 999-10015 UB REFUND - 2422 NORTH BLOSSOM CIR - WEE 122.06 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 2400 999-10015 UB REFUND - 2400 NORTH BLOSSOM CIR - WEE 92.34 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 2426 999-10015 UB REFUND - 2426 NORTH BLOSSOM CIR - WEE 81.69 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 629 999-10015 UB REFUND - 629 EAST BLOSSOM CIR - WEEKL 99.45 WEEKLY HOMES LLC 11/27/2023 122415 2023.11 WEE 999-10015 UB REFUND - 2404 NORTH BLOSSOM CIR 78.13 Total 122415:675.52 WELDON, BRENT 11/27/2023 122416 2023.11 BW 101-43000-226 PPE BOATS Public Works Department 300.00 Total 122416:300.00 Winterfrost Productions 11/27/2023 122417 WFP-2023-0 101-45200-489 SANTA RENTAL Parks 500.00 Total 122417:500.00 WOODDALE BUILDERS 11/27/2023 122418 LA23-000043 101-22205 ESCROW REFUND - LA23-000043 - 2726 CAROLI 700.00 Total 122418:700.00 Wright-Hennepin Coop Electric 11/27/2023 122419 3503089922 101-43100-381 BRUSH SITE 10/01/11-01 Brush Site 32.34 Wright-Hennepin Coop Electric 11/27/2023 122419 3503089922 101-43000-381 ELECTRICAL SERVICE 10/01-11/01-2023 Public Works Department 242.77 Wright-Hennepin Coop Electric 11/27/2023 122419 3503089922 613-49830-319 GC SECURITY 12/31/2023 Golf Course 41.82 Total 122419:316.93 ERICKSON BUILDERS & CO 11/27/2023 122420 230800002-2 101-43000-408 GUARD RAIL REPAIRS Public Works Department 11,488.38 ERICKSON BUILDERS & CO 11/27/2023 122420 23080001 101-43000-408 GUARD RAIL REPAIRS Public Works Department 2,597.34 Total 122420:14,085.72 Orono City Council | Monday, November 27, 2023 | Page 24 of 79 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 11/14/2023 - 11/27/2023 Nov 22, 2023 09:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HUNTINGTON NATIONAL BANK 11/27/2023 201304 MANUAL 415-48930-319 PROCESSING FEE - FIRE TRUCK LEASE 250.00 Total 20130407:250.00 INNOVO BENEFITS ADMINISTR 11/27/2023 201304 1326522 101-21706 HEALTH INSURANCE - 12/2023 64,734.64 INNOVO BENEFITS ADMINISTR 11/27/2023 201304 1326522 601-49400-135 HEALTH INSURANCE - 12/2023-BR 784.74 INNOVO BENEFITS ADMINISTR 11/27/2023 201304 1326522 101-42110-135 HEALTH INSURANCE - 12/2023-DM Police Department 784.74 Total 20130408:66,304.12 MEDSURETY LLC 11/27/2023 201304 MFSA 10.06. 101-21719 MFSA 10.6.23-11.12.23 FUNDS 546.09 MEDSURETY LLC 11/27/2023 201304 MFSA 10/13/ 101-21719 MFSA 10/13/23-11/19/23 FUNDS 14.73 Total 20130409:560.82 METROPOLITAN COUNCIL- SAC 11/27/2023 201304 10.2023 SAC 101-20809 SAC 10/2023 4,970.00 METROPOLITAN COUNCIL- SAC 11/27/2023 201304 10.2023 SAC 101-39610 SAC 10/2023 24.85- Total 20130410:4,945.15 MN PEIP C/O MMB FISCAL SER 11/27/2023 201304 12.01.23 - 12 601-49400-135 HEALTH INSURANCE - 12/2023-BR 784.74 MN PEIP C/O MMB FISCAL SER 11/27/2023 201304 12.01.23 - 12 101-42110-135 HEALTH INSURANCE - 12/2023-DM Police Department 784.74 MN PEIP C/O MMB FISCAL SER 11/27/2023 201304 12.01.23 - 12 101-21706 HEALTH INSURANCE - 12/2023 64,734.64 Total 20130411:66,304.12 Grand Totals: 490,612.15 Orono City Council | Monday, November 27, 2023 | Page 25 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1. Purpose. The purpose of this action item is to approve licenses for the sale of alcohol. 2. License Applicants. The following establishments have completed all application requirements: Name Address License Type Holiday Stationstores 2420 Shadywood Rd Off-Sale 3.2 Malt Narrows Saloon 3380 Shoreline Dr On-Sale Intoxicating Liquor w/Sunday Navarre Liquors 3421 Shoreline Dr Off-Sale Intoxicating Liquor Orono Public Golf Course 265 Orono Orchard Rd On-Sale Intoxicating Liquor w/Sunday Spring Hill Golf Club 725 County Rd 6 On-Sale Intoxicating Liquor w/Sunday (members only) Wayzata Country Club 200 Wayzata Blvd On-Sale Intoxicating Liquor w/Sunday (members only) Woodhill Country Club 200 Woodhill Rd On-Sale Intoxicating Liquor w/Sunday (members only) 3. Staff Recommendation. Staff recommends approval of the licenses listed above for the period of January 1 to December 31, 2024. COUNCIL ACTION REQUESTED Motion to approve the licenses listed above. Item No.: 5 Date: November 27, 2023 Item Description: Approval of Licenses Presenter: Christine Lusian City Clerk Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 26 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of this action item is to approve the calendar of official public meetings. 2.Background. a.Council Meetings. Council meetings are scheduled for the second and fourth Mondays of the month at 6:00 p.m., except for the months of March and December where there is only one meeting scheduled to deconflict with school spring break and the holiday season respectively. The annual budget hearing will be held on Monday, December 9th at the City Council meeting beginning at 6:00 p.m. b.Council Work Sessions. Council work sessions are scheduled for the second and fourth Mondays of the month at 5:00 p.m. c.Planning Commission Meetings. Planning Commission meetings are scheduled for the third Monday of the month at 6:00 p.m. January and February are the exceptions because of Monday holidays. In those months, the meetings will be held the following Tuesday. No Planning Commission meeting is scheduled in December. d.Planning Commission Work Sessions. Planning Commission work sessions will be scheduled on an as needed basis and are not reflected on the 2024 calendar. e.Park Commission Meetings. Park Commission meetings are scheduled for the first Tuesday of February, May, and August at 6:00 p.m. The November meeting will be held on a Monday as Tuesday is Election Day. f.Park Commission Work Sessions. Park Commission work sessions scheduled for the first Tuesday of January, and June, and second Tuesday in October at 6:00 p.m. g.Holiday Schedule. The city’s personnel policy includes thirteen holidays each year: New Year's Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve and Christmas Day, and a Floating Holiday is scheduled by the City Administrator. For 2024 the floating holiday is Friday, July 5th. h.Elections. Election dates have been added to the calendar for 2024. 3.Staff Recommendation. Staff recommends approval of the 2024 Official Public Meetings Calendar. COUNCIL ACTION REQUESTED Motion to approve the calendar of official public meetings for 2024. Exhibit A.Calendar of Official Public Meetings 2024 Item No.: 6 Date: November 27, 2022 Item Description: Approve Calendar of Official Public Meetings Presenter: Christine Lusian, City Clerk Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 27 of 79 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 5 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 H E Election Day Presidential Nomination Primary Mar 5 Special General May 14 General Nov 5 Primary Aug 13 Park Commission Work Session 6:00 p.m. Council Meeting 6:00 p.m.Council Work Session 5:00 p.m. 2024 Official Calendar Park Commission Meeting 6:00 p.m. Planning Commission Meeting 6:00 p.m. Planning Commission Work Session 5:30 p.m. (scheduled and posted as needed) Official Holiday Special Primary Apr 30 January February March April May June October November December July August September CITY OF ORONO2024 OFFICIAL MEETINGS CALENDAR Orono City Council | Monday, November 27, 2023 | Page 28 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of this action item is to renew the agreement for the creation of minutes of all regular meeting minutes for the City Council, Planning Commission, and Parks Commission for 2024. 2.Background. The current agreement expires on December 31, 2023 and this addendum will extend the contract to December 31, 2024. In compliance with new ESST legislation, the agreement reflects a unit rate increase of $1.50 per hour and $0.50 per page; base rate and unit rate first hour reflect an increase of less than 5.25%. 3.Staff Recommendation. Staff recommends approval of the agreement. COUNCIL ACTION REQUESTED Motion to approve the recording services agreement. Exhibits A.2024 Addendum to Recording Secretary Service Agreement Item No.: 7 Date: November 27, 2023 Item Description: Recording Service Agreement Presenter: Christine Lusian City Clerk Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 29 of 79 ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2023 By and between TimeSaver Off Site Secretarial, Inc. and the City of Orono, 2750 Kelley Parkway, Orono, MN 55323. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2022 shall be extended under the same terms and conditions to December 31, 2024. 2. TOSS CHARGES: TOSS shall be paid for its services as recording secretary for each meeting with a one (1) hour minimum, the highest rate prevailing, as follows: a. Base Rate: One Hundred Sixty-Seven and 00/100 dollars ($167.00) for any meeting up to one (1) hour (billable time) plus Thirty-Nine and 50/100 dollars ($39.50) for each thirty (30) minutes following the first one (1) hour; or b. Unit Rate: Fifty-One and 75/00 dollars ($51.75) for the first hour of meeting time and Thirty-Four and 50/100 dollars ($34.50) for every hour after the first hour plus Sixteen and 25/100 dollars ($16.25) for each page of draft minutes for submission to the City of Orono for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. November 27, 2023 CITY OF ORONO By: Adam Edwards Its: City Administrator/Engineer October 27, 2023 TIMESAVER OFF SITE SECRETARIAL, INC. By: Carla Wirth Its: President & CEO Orono City Council | Monday, November 27, 2023 | Page 30 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of this action item is to formally designate polling place locations for elections in 2024. 2.Background. No changes have been made to polling locations from 2023 to 2024. Precinct 1: Long Lake Fire Station, 340 Willow Drive North, Orono, MN 55356 Precinct 2: Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Precinct 3: Calvary Memorial Church, 2420 Dunwoody Avenue, Wayzata, MN 55391 3.Staff Recommendation. Staff recommends approval of the resolution. COUNCIL ACTION REQUESTED Motion to approve the resolution designating polling locations for 2024. Exhibit A.Resolution Item No.: 8 Date: November 27, 2023 Item Description: Approval of Resolution Designating Polling Places for 2024 Presenter: Christine Lusian City Clerk Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 31 of 79 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7421 A RESOLUTION DESIGNATING POLLING PLACES FOR 2024 ELECTIONS WHEREAS, Minnesota Statutes 204B.16, subd. 1 requires polling places to remain the same; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use or in the case of an emergency when necessary to ensure a safe and secure location for voting; and THEREFORE, BE IT RESOLVED, that the Orono City Council hereby designates the following polling places for elections conducted in the city in 2024: Precinct 1 Long Lake Fire Station, 340 Willow Drive North, Orono, MN 55356 Precinct 2 Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Precinct 3 Calvary Memorial Church, 2420 Dunwoody Avenue, Wayzata, MN 55391 AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota election law for any polling place designated in this resolution that becomes unavailable for use by the city; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place meeting the requirements of the Minnesota election law for any polling place designated in this resolution when necessary to ensure a safe and secure location for voting; Adopted by the City Council of the City of Orono this 27th day of November, 2023. _________________________________________ Dennis Walsh, Mayor ATTEST: _______________________________________ Christine Lusian, City Clerk Orono City Council | Monday, November 27, 2023 | Page 32 of 79 AGENDA ITEM Prepared By: J. Lemons Reviewed By: Approved By: 1.Purpose. Formal acceptance of donations from sponsors for the Holiday Tree Lighting Event at the Orono Golf Course 2.Background / Summary. The Holiday Tree Lighting Event is held annually at the Orono Golf Course and will be held again this year on Saturday, December 2nd. The event is funded mostly through donations and donations must be accepted by the Council. 3.Donations. Sponsors have donated funds and/or resources to help facilitate the community event. Sponsor Description Value Kottemann Orthodontics Donation $500 Orono Dental Donation $500 Otten Brothers Donation and Decorations $750 Ben Goodwin Donation $2500 The Walsh Family Donation $2500 Lisa Erickson with Edina Realty Donation $250 Orono Lions Club Grilling and Event Prep Service $1000 Holiday/Circle K Brats/Hot Dogs/Buns $600 Culvers Food Boats and Condiments $100 Total $8700 4.Staff Recommendation. Staff recommends accepting donations for the Annual Tree Lighting Event. COUNCIL ACTION REQUESTED Motion to accept donations for the Tree Lighting Event. Exhibits A.Donation Resolution Item No.: 9 Date: November 27, 2023 Item Description: Acceptance of Donations for the Annual Tree Lighting Event Presenter: Joshua Lemons Parks and Golf Superintendent Agenda Section: Consent Orono City Council | Monday, November 27, 2023 | Page 33 of 79 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7420 RESOLUTION ACCEPTING DONATION WHEREAS, the following donors wish to make a donation to the City of Orono (“City”) in the amount listed below [for reasons as described]; and Sponsor Description Value Kottemann Orthodontics Donation $500 Orono Dental Donation $500 Otten Brothers Donation $750 Ben Goodwin Donation $2500 The Walsh Family Donation $2500 Lisa Erickson with Edina Realty Donation $250 Orono Lions Club Grilling and Event Prep Services $1000 Holiday/Circle K Brats, Hot Dogs, Buns $600 Culvers Food Boats and Condiments $200 Total $8700 WHEREAS, the City is generally authorized to accept donations pursuant to Minnesota Statutes § 465.03 et seq. for the benefit of its citizens; and WHEREAS, the City desires to accept the donations; and WHEREAS, the donations have been contributed to the City for the benefit of its citizens; and [WHEREAS, the City agrees to perform the conditions on the donations, if any; and] WHEREAS, Minnesota Statutes § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution of the governing body by two- thirds of its members. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORONO, MINNESOTA: 1. The donations described above are accepted and shall be used according to the terms of the donation, as allowed by law. 2. The City clerk is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donation. Orono City Council | Monday, November 27, 2023 | Page 34 of 79 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7420 ADOPTED this 27th day of November, 2023, by the City Council of the City of Orono. CITY OF ORONO By: _______________________________ Dennis Walsh, Mayor ATTEST: ______________________________ Christine Lusian, City Clerk Orono City Council | Monday, November 27, 2023 | Page 35 of 79 Prepared By: RJO Reviewed By: Approved By: 1. Purpose. The purpose of this agenda item is to set the 2024 Utility Rates. 2. Background. Utility Rates are formally adopted as part of the approval of the annual Fee Schedule. The utility increases proposed for 2024 have been discussed with the budget committee two times and by the full council as a work session on August 28th. The increases being requested are based on the 2019 rate study and are identified in the following table. Increase Water 2% Sewer 2% Storm 1% Recycling 4% By setting the utility rates ahead of the adoption of the 2024 Fee Schedule, staff will be able to communicate the increase to customers by including an insert in the November utility bills. These bills will be sent out prior to the adoption of the Fee Schedule on December 11th. 3. Staff Recommendation. Staff Recommends setting the 2024 utility rates as identified in the attached table. COUNCIL ACTION REQUESTED A motion to adopt set the 2024 utility rates as presented. Exhibits A. Past and Projected Utility Rate Increases B. 2024 Utility Rate Changes Item No.: 10 Date: November 27, 2023 Item Description: Set 2024 Utility Rates Presenter: Ron Olson, Finance Director Agenda Section: Consent Orono City Council | Monday, November 27, 2023 | Page 36 of 79 AGENDA ITEM Prepared By: JVE Reviewed By: Approved By: 1. Purpose. The purpose of this action item is to approve hiring a Paid-On-Call Firefighter the Orono Fire Department.. 2. Background. The Orono Fire Department is currently seeking paid-on-call firefighters. 3. Selection Process. The selection process for the position involved advertising the position, application screening, and an interview. The interview was conducted by the Fire Chief and other city employees. Applicants must successfully complete a psychological exam, pre-employment physical medical exam, and a probationary period. Applicants must pass a background check. If the applicant is serving as a firefighter covering the City of Orono, psychological and physical exams are waived. 4. Recommended Candidates. Pat Cotton has experience as a firefighter with another department. He passed Firefighter 1 and 2 and is an EMR. Pat is excited to become a charter member of the Orono Fire Department and looks forward to creating an excellent department and relief association. 5. Recommended Compensation. Staff recommends Pat Cotton, for a conditional job offer as paid-on- call firefighter with an effective start date of November 28, 2023 for limited administrative time and duties. Firefighter training and other such duties will begin on January 1, 2024 a. Pay. Starting rate of $16.00/hour. b. Benefits: Relief Association to be determined c. Conditions: Passing background check COUNCIL ACTION REQUESTED Motion to approve the conditional job offer to Pat Cotton as a paid-on-call firefighter at the rate of $16.00 per hour with a start date of November 28, 2023. Item No.: 11 Date: November 27, 2023 Item Description: Authorization to Hire Paid-On-Call Firefighter Presenter: James Van Eyll Fire Chief Agenda Section: Consent Agenda Orono City Council | Monday, November 27, 2023 | Page 37 of 79 AGENDA ITEM Prepared By: RJO Reviewed By: Approved By: 1.Purpose. Prior to the adoption of the 2024 budget and tax levy, the City is required to hold a public hearing to allow public input. By law, this hearing must occur between November 25th and December 28th. When the preliminary tax levy and budget was approved in September, the public hearing was set for November 27, 2023 at 6:00 pm. This public hearing is the final step prior to adoption of the budget and tax levy on December 11, 2023. 2.Background. Staff has been working on the 2024 General Fund budget since May. As part of the budget process, there have been monthly meetings with the Budget Committee and updates to the whole council at work sessions. The preliminary budget and tax levy was approved by the Council on September 11th. 3.Tax Levy. The property tax levy has seven components. The first is the operating levy which is adopted to fund the General Fund Operating Budget and is increasing by $904,100 (16.3%). Next is the Facilities Levy is remaining steady at the 2023 amount. The Fire Capital levy in the amount of $375,000, is dedicated to fire capital need. The Pavement Management Levy is remaining at the 2023 level. The levy for parks is being increased by $50,000 (33.3%). The Community Investment levy is being reduced by $19,000 (8.7%) and is dedicated for projects of citywide value. The final levy component is the Debt Service levy which will be reduced by $182,000 by using previously accumulated debt service funds. The breakdown of the tax Levy is as follows. General Fund - Operating $6,545,100 Facilities $375,000 Fire Capital Fund $275,000 Pavement Management $1,000,000 Parks $200,000 Community Investment 200,000 Debt Service $820,000 Total $9,415,100 When compared to the 2023 tax levy, the levy is increasing by $1,028,100 or 12.3%. 4.Tax Capacity Rate and the Impact of the Tax Levy on Property Owners. Hennepin County has calculated the City’s new tax capacity rate. Adoption of the proposed levy will result in a decrease in the City’s tax rate from 16.820% to 16.567%. This continues to have one of the lowest tax rates in Hennepin County (ranking 40 of 45 cities). Using the new tax rate and assuming no change in a property’s value, the City’s share of the property tax bill will be: a decrease of $-28.52 (-7.21%) on a home previously valued at $250,000; a decrease in tax of $54.07 (-6.43%) on a $500,000 home; a $1,000,000 home will see a decrease of $-132.01 (-6.98%); and a $2,000,000 home will decrease $267.17 (-6.69%). The actual tax impact on any particular property will depend on how the property’s taxable value changed in relation to the rest of the City. Tables illustrating a 5% increase in value and a 5% decrease in value are included in this budget document. 5.General Fund Budget. Tonight’s public hearing is focused on the Tax Levy and the General Fund budget. There are other budgets that have formally adopted budgets as well as some funds that have Item No.: 12 Date: November 27, 2023 Item Description: 2024 Budget Hearing Presenter: Ronald Olson Finance Director Agenda Section: Truth In Taxation Public Hearing Orono City Council | Monday, November 27, 2023 | Page 38 of 79 AGENDA ITEM Prepared By: RJO Reviewed By: Approved By: budgets that are not formally adopted. a. General Fund Expenditure Budget. The 2024 expenditure budget is $11,536,630 which is an increase of $543,353 (4.9%) over the 2023 budget. The largest increase is in Personal Services (Wages and Benefits) in the amount of $462,700. Professional Services is increasing by $319,148 (19.34%) as the result of an increase of $138,638 in the Long Lake fire budget and $100,750 in IT Services. Transfers to Other Funds is decreasing by $200,000 (50.0%). This reflects the creation of the New Fire Capital Fund for fund fire equipment purchases. b. General Fund Revenues. For revenues, the General Fund budget also totals $11,536,630 and is increasing by $543,353 (4.9%). The General Fund property tax levy represents 56.7% of the revenue budget, and is increasing by $904,100. The rest of the General Fund revenues are from non-tax sources with the largest of these being from service contracts with surrounding cities. By working cooperatively with neighboring cities, we are able to provide enhanced service at a lower cost by eliminating overhead and duplication of service. 6. Special Revenue Funds. The special revenue funds that budgets are adopted for are the Park Fund, The Drug Forfeiture Fund, and the TIF Fund. Special revenue funds by definition have a primary source of revenue that is dedicated for a specific purpose. In the Park Fund the primary revenue source is park dedication fees collected from developers. This fund also includes tax levy dollars. By state law, park dedication fees must be used for parkland acquisition and development. The Drug Forfeiture Fund receives its primary funding from the Police Department’s drug and alcohol enforcement activities. The funds must be used for drug and alcohol related activities. The TIF Fund is used to account for revenues related to the Orono Woods Senior Housing Development. The Special Revenue funds do not have a significant impact on the tax levy. 7. Debt Service Funds. Debt Service Funds are used to service the debt on the City’s outstanding bonds. A formal budget is not adopted for the debt service funds. However, the city is required by statute to levy the amount needed to service the City’s outstanding debt. The 2024 levy for debt service is $840,000. 8. Enterprise Funds. The Water, Sewer, Stormwater, and Recycling Funds are designed to account for the business type activities of the City. These funds do not receive any property tax revenue and do not impact the levy. The goal for the Enterprise funds is to be fully funded by rates without depending on special assessments and bonding for infrastructure improvements. 9. Construction Funds. The City does not adopt formal budgets for construction funds. Possible projects for these funds can be found in the City’s CIP. The 2024 CIP will be adopted at the December 11th meeting. It is a planning tool only; approval of the CIP not approve or authorize any purchases. 10. Summary. As mentioned throughout this memo, the property tax levy, the General Fund budget, the CIP, and other budgets will be adopted on December 11th. Tonight’s meeting is the public’s chance to comment on the budget and tax levy prior to adoption. If the Council would like to make any changes based on the public’s input, now it the time to make those changes. 11. Staff Recommendation. Staff would like direction on any changes that the Council would like made to the General Fund Budget and Tax Levy before their final approvals on December 11, 2023. COUNCIL ACTION REQUESTED Direction on any changes to the General Fund Budget or Property Tax to be brought to the council for approval on December 11, 2023. Orono City Council | Monday, November 27, 2023 | Page 39 of 79 AGENDA ITEM Prepared By: RJO Reviewed By: Approved By: Exhibits A. Sample Resolution Adopting the Final 2023 Property Tax Levy B. Sample Resolution Adopting the Final 2023 General Fund Budget C. Budget Information Orono City Council | Monday, November 27, 2023 | Page 40 of 79 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION ADOPTING THE 2024 PROPERTY TAX LEVY BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota, that the following sums be levied for the current year, collectible in 2025 upon the taxable property in the City of Orono, for the following purposes: General Fund - Operating $6,545,100 Facilities Fund 375,000 Fire Capital Fund 275,000 Pavement Management 1,000,000 Parks 200,000 Community Investment 200,000 G.O. Improvement Bond 2014 60,000 G.O. Improvement Bond 2021 760,000 TOTAL ALL LEVIES $9,415,100 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held December 11, 2023. ATTEST: ______________________________ ______________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor Orono City Council | Monday, November 27, 2023 | Page 41 of 79 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION TO ADOPT THE 2024 GENERAL FUND BUDGET BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota that the 2024 General Fund budget is determined to be as follows: ESTIMATED REVENUES Taxes - General $ 6,568,600 Licenses and Permits 585,200 Intergovernmental 305,000 Charges for Services 3,725,580 Fines and Forfeits 85,000 Interest Income 200,660 Miscellaneous 66,590 TOTAL $11,536,630 APPROPRIATED EXPENDITURES General Government $1,828,550 Public Safety 7,883,500 Street Maintenance 825,530 Parks and Recreation 421,350 Engineering - Unallocated 25,000 Reimbursable Expenditures 101,200 Special Projects and Contingency 30,000 Capital Outlay 221,500 Transfers to Other Funds 200,000 TOTAL $11,536,630 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held December 11, 2023. ATTEST: ____________________________________ ____________________________________ Christine Lusian, City Clerk Dennis Walsh, Mayor Orono City Council | Monday, November 27, 2023 | Page 42 of 79 City of Orono 2024 Annual Budget Local Levy 2024 Over / Under 2023 2023 2024 Amount Percent TAX LEVIES General Fund $5,641,000 $6,545,100 $904,100 16.03% Facilities Fund 375,000 375,000 0 0.00% Fire Capital Fund 0 275,000 275,000 N/A Pavement Management 1,000,000 1,000,000 0 0.00% Parks 150,000 200,000 50,000 33.33% Community Investment 219,000 200,000 -19,000 -8.68% GO Improvement 2014 242,000 60,000 -182,000 -75.21% GO Improvement 2021 760,000 760,000 0 0.00% Total Local Tax Levy $8,387,000 $9,415,100 $1,028,100 12.26% 2024 Budget Information Page 1 of 30 Orono City Council | Monday, November 27, 2023 | Page 43 of 79 City of Orono Tax Rate 2024 Over / Under 2023 Actual Estimated TAX CAPACITY 2023 2024 Amount Percent Net Tax Capacity (Adj Net Tax Capacity)$50,742,986 $57,673,615 $6,930,629 13.66% LOCAL LEVY Total levy all funds $8,387,000 $9,415,100 $1,028,100 12.26% TAX CAPACITY RATES 16.53%16.32%-0.20 2024 Budget Information Page 2 of 30 Orono City Council | Monday, November 27, 2023 | Page 44 of 79 Actual Actual Actual Actual 2023 2023 2023 2023 Value $250,000 $250,000 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 MVE $14,740 $14,740 $0 $0 $0 Tax Value $235,260 $235,260 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 2,353 2,353 5,000 5,000 11,250 11,250 23,750 23,750 16.530%16.320%16.530%16.320%16.530%16.320%16.530%16.320% $388.88 $383.94 $826.50 $816.00 $1,859.63 $1,836.00 $3,925.88 $3,876.00 -$4.94 -$10.50 -$23.62 -$49.87 -1.27%-1.27%-1.27%-1.27% * Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000 ** Assumes no change in value 2024 2024 2024 Tax Capacity (Net) * Effect of 2024 Tax Levy & Budget on Residential Properties No Change in Value Estimated Estimated Estimated Estimated Tax Capacity Rate Net City Tax $ Increase from 2023 % Increase from 2023 2024 2024 Budget Information Page 3 of 30 Orono City Council | Monday, November 27, 2023 | Page 45 of 79 Revenue Source 2022 Actual Y-T-D Jun 30,2023 2023 Budget 2024 Budget Increase (Decrease) Percentage Increase (Decrease) Property Taxes 4,971,707 2,840,769 5,664,500 6,568,600 904,100 16.0% Total Licenses 15,020 4,799 18,700 18,700 0 0.0% Total Permits 746,882 399,317 566,500 566,500 0 0.0% Total Intergovernmental 493,370 135,675 403,000 305,000 -98,000 -24.3% Total Gen Govt Service Charges 976,893 475,112 798,100 859,900 61,800 7.7% Total Public Safety Service Charges 2,687,737 2,365,353 2,875,980 2,865,680 -10,300 -0.4% Total Fines and Forfeits 66,813 35,889 80,000 85,000 5,000 6.3% Total Investment Revenue 100,692 181 160,900 200,660 39,760 24.7% Total Golf Course Receipts 382,324 189,054 377,000 0 -377,000 -100.0% Total Miscellaneous Revenue 29,677 11,445 48,590 66,590 18,000 37.0% Total Revenue 10,471,115 6,457,595 10,993,270 11,536,630 543,360 4.9% City of Orono 2024 Revenue Budget Summary 2024 Budget Information Page 4 of 30 Orono City Council | Monday, November 27, 2023 | Page 46 of 79 Revenue Source 2022 Actual Y-T-D Jun 30,2023 2023 Budget 2024 Budget Increase (Decrease) Percentage Increase (Decrease) Current Ad Valorem Taxes 4,887,586 2,755,270 5,641,000 6,545,100 904,100 16.0% Delinquent Ad Valorem Taxes 25,347 54,904 20,000 20,000 - 0.0% Fiscal Disparities 45,716 14,700 - - - N/A Personal Property Tax 11,036 12,155 - - - N/A Forfeited Tax Sale Apportionmt 31 - - - - N/A Rent Credit - - - - - N/A Penalties and Interest-Taxes 1,990 3,740 3,500 3,500 - 0.0% Property Taxes 4,971,707 2,840,769 5,664,500 6,568,600 904,100 16.0% Beer & Liquor Licenses 7,200 125 7,100 7,100 0 0.0% Cigarette Licenses 1,000 500 500 500 0 0.0% Garbage Haulers Licenses 765 735 1,100 1,100 0 0.0% Other Business License/Permit 3,725 2,455 8,000 8,000 0 0.0% Rental Licenses 2,100 995 2,000 2,000 0 0.0% Dog Licenses 230 -11 0 0 0 N/A Total Licenses 15,020 4,799 18,700 18,700 0 0.0% Building Permits 620,612 293,765 475,000 475,000 0 0.0% Zoning Permit 1,372 1,350 1,500 1,500 0 0.0% Mechanical/Septic/Other 87,857 69,112 60,000 60,000 0 0.0% Plumbing Permit 37,041 35,089 30,000 30,000 0 0.0% Total Permits 746,882 399,317 566,500 566,500 0 0.0% Federal Grant-other 0 0 0 0 0 N/A Market Value Credit 348 0 0 0 0 N/A Police Training Reimbursement 28,415 1,600 23,000 0 -23,000 -100.0% Fire State Aid 0 0 0 0 0 Police State Aid 267,105 0 240,000 250,000 10,000 4.2% Police Vest Reimbursement 0 0 0 25,000 25,000 N/A City of Orono 2024 Revenue Budget Summary 2024 Budget Information Page 5 of 30 Orono City Council | Monday, November 27, 2023 | Page 47 of 79 Revenue Source 2022 Actual Y-T-D Jun 30,2023 2023 Budget 2024 Budget Increase (Decrease) Percentage Increase (Decrease) City of Orono 2024 Revenue Budget Summary PERA State Aid 0 0 0 0 0 N/A State Grant-other 197,502 134,075 140,000 30,000 -110,000 -78.6% Grants/Aids from Other Govts 0 0 0 0 0 N/A Total Intergovernmental 493,370 135,675 403,000 305,000 -98,000 -24.3% Administrative Charges for Svc 291,500 145,000 280,000 325,000 45,000 16.1% General Taxable Sales/Service 51 4 2,000 100 -1,900 -95.0% Assessments searches 100 20 100 50 -50 -50.0% Zoning Disclosure 250 215 0 250 250 N/A Plan Check/Site Exam Fees 363,972 175,831 200,000 225,000 25,000 12.5% Cond Use-Variance-Dev Fees 16,050 12,090 19,000 20,000 1,000 5.3% Engineering & Legal Fees 22,820 740 45,000 20,000 -25,000 -55.6% Bldg Permits-mail in fees 0 0 0 0 0 N/A On-site Septic Program fees 46,987 23,571 47,000 47,000 0 0.0% Park Reservations 12,275 7,800 2,000 7,500 5,500 275.0% Off Leash Annual Pass 0 0 0 0 0 N/A Coop Agreement-public works 222,888 109,198 202,000 214,000 12,000 5.9% InterDepartmental Services 0 0 0 0 0 N/A Brush Site Fees 0 642 1,000 1,000 0 0.0% Total Gen Govt Service Charges 976,893 475,112 798,100 859,900 61,800 7.7% Coop Agreement-inspection 0 483 0 0 0 N/A Coop Agreement-police 2,627,226 2,356,715 2,773,980 2,763,180 -10,800 -0.4% Police Special Services 60,450 5,390 100,000 100,000 0 0.0% False Alarm Fees 0 0 1,000 500 -500 -50.0% Police Reports 0 1,570 1,000 1,000 0 0.0% Police Reserve Receipts 0 0 0 0 0 N/A Explorers program 60 1,195 0 1,000 1,000 N/A 2024 Budget Information Page 6 of 30 Orono City Council | Monday, November 27, 2023 | Page 48 of 79 Revenue Source 2022 Actual Y-T-D Jun 30,2023 2023 Budget 2024 Budget Increase (Decrease) Percentage Increase (Decrease) City of Orono 2024 Revenue Budget Summary Total Public Safety Service Charges 2,687,737 2,365,353 2,875,980 2,865,680 -10,300 -0.4% Admin Citations 2,223 0 15,000 10,000 -5,000 -33.3% Court Fines 64,590 35,889 65,000 75,000 10,000 15.4% Drug Task Force 0 0 0 0 0 N/A Dog Impound Fees 0 0 0 0 0 N/A Total Fines and Forfeits 66,813 35,889 80,000 85,000 5,000 6.3% Interest on investments 100,000 0 160,000 200,000 40,000 25.0% Interest-NOW account 692 181 900 660 -240 -26.7% Total Investment Revenue 100,692 181 160,900 200,660 39,760 24.7% Green Fees 240,341 127,513 250,000 0 -250,000 -100.0% Rental-Golf carts & Club 103,668 44,176 100,000 0 -100,000 -100.0% Beer Sales 20,675 11,719 16,000 0 -16,000 -100.0% Pop Sales 35 0 0 0 0 N/A Concessions-taxable 11,637 5,552 7,000 0 -7,000 -100.0% Golf Ball Sales 4,398 1,985 3,000 0 -3,000 -100.0% Pro Shop-taxable 422 364 1,000 0 -1,000 -100.0% Pro Shop-nontaxable 1,146 2,241 0 0 0 N/A Other Golf Course Receipts 0 0 0 0 0 N/A Cash Over/Short 1 1 0 0 0 N/A Total Golf Course Receipts 382,324 193,551 377,000 0 -377,000 -100.0% Utility Penalties 14 9 0 0 0 N/A Miscellaneous Revenue 10,979 7,297 3,000 25,000 22,000 733.3% Convenience Fee 0 0 0 0 0 N/A Rent Income 4,950 2,700 5,400 5,400 0 0.0% Contributions & donations 11,265 1,000 5,000 5,000 0 0.0% 2024 Budget Information Page 7 of 30 Orono City Council | Monday, November 27, 2023 | Page 49 of 79 Revenue Source 2022 Actual Y-T-D Jun 30,2023 2023 Budget 2024 Budget Increase (Decrease) Percentage Increase (Decrease) City of Orono 2024 Revenue Budget Summary Refunds & Reimbursements -477 163 5,000 1,000 -4,000 -80.0% Sale of Equipment 2,940 275 30,000 30,000 0 0.0% Cash Over/Short 0 0 0 0 0 N/A Filing fees-elections/plats 6 0 190 190 0 0.0% Total Miscellaneous Revenue 29,677 11,445 48,590 66,590 18,000 37.0% Total Revenue 10,471,115 6,462,092 10,993,270 11,536,630 543,360 4.9% 2024 Budget Information Page 8 of 30 Orono City Council | Monday, November 27, 2023 | Page 50 of 79 2022Actual2023Budget2024Draft BudgetDollarIncrease (Decrease)%Increase (Decrease)Personal Services6,277,385 7,182,400 7,645,100 462,700 6.44%Supplies & Maintenance 648,241 725,270 790,700 65,430 9.02%Insurances 178,660 188,600 210,600 22,000 11.66%Professional Services 1,534,131 1,650,500 1,969,648 319,148 19.34%Other Expenses 593,131 562,100 469,075 (93,025) ‐16.55%Capital Outlay191,140 241,000 221,500 (19,500) ‐8.09%Transfers to Other Funds404,250 400,000 200,000 (200,000) ‐50.00%Contingencies14,256 30,000 30,000 ‐ 0%Purchases for Resale20,962 13,400 ‐ (13,400) ‐100.00%Total9,862,156 10,993,270 11,536,623 543,353 4.94%2024 General Fund BudgetMajor Expenditure CategoriesCity of Orono2024 Budget InformationPage 9 of 30Orono City Council | Monday, November 27, 2023 | Page 51 of 79 2022ActualY‐T‐DAug 31,20232023Budget2024DeptRequestDollarIncrease (Decrease)%Increase (Decrease)Mayor & Council47,735 32,926 42,750 60,400 17,650 41.29%Administration383,060 316,109 493,600 521,250 27,650 5.60%Elections62,277 21,384 38,800 80,400 41,600 107.22%Communications‐ ‐ ‐ 49,300 49,300 N/AAssessing234,000 127,000 260,000 270,000 10,000 3.85%Finance303,516 233,384 334,000 337,800 3,800 1.14%Law/Legal Services132,017 118,700 125,000 128,000 3,000 2.40%Central Services300,064 185,717 317,200 369,400 52,200 16.46%Human Services‐ 9,500 12,400 12,000 (400) ‐3.23%Police4,995,992 3,456,682 5,592,400 5,855,410 263,010 4.70%Fire Protection Services ‐ LL471,462 453,983 544,000 682,638 138,638 25.48%Fire Protection Services ‐ OR1,335 106,728 174,800 681,000 506,200 289.59%Building & Zoning748,156 524,247 820,970 886,200 65,230 7.95%Engineering33,633 47,175 20,000 25,000 5,000 25.00%Street Maintenance654,817 390,354 609,500 678,550 69,050 11.33%Public Works ‐ Spring Park85,227 73,467 98,500 100,800 2,300 2.34%Brush Site40,190 16,559 43,300 46,175 2,875 6.64%Parks324,389 240,386 419,950 421,350 1,400 0.33%Golf Course363,089 236,210 364,800 ‐ (364,800) ‐100.00%Special Services266,170 254,270 251,300 101,200 (150,100) ‐59.73%General Fund ‐ Special Projects‐Contin14,256 ‐ 30,000 30,000 ‐ 0.00%Transfers to Other Funds400,000 200,000 400,000 200,000 (200,000) ‐50.00%Total General Fund Expenditures9,861,385 7,044,780 10,993,270 11,536,873 543,603 4.94%City of Orono2024 General Fund BudgetDepartmental Budgets2024 Budget InformationPage 10 of 30Orono City Council | Monday, November 27, 2023 | Page 52 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Personal Services 19,692 20,335 19,700 9,532 19,700 0 0.00%City Wide Memberships 12,724 13,097 13,650 13,131 14,000 350 2.56%Other Expenses 3,737 14,304 9,400 3,375 26,700 17,300 390.00%City Council Total 36,153 47,735 42,750 26,038 60,400 17,650 41.29%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:*Personal Services include the wages and employment taxes for City Council Representatives.*City‐wide Memberships are as follows:Suburban Rate Authority1,000 League of Minnesota Cities9,150 Metro Cities3,500*Other Expenses includes training and meeting expenses.2024 General Fund Operating BudgetDepartmental SummaryMayor & Council41110The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and general welfare of the citizens of Orono.2024 Budget InformationPage 11 of 30Orono City Council | Monday, November 27, 2023 | Page 53 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Personal Services 380,418 367,006 476,800 230,036 499,000 22,200 4.66%Supplies & Maintenance 381 0 300 0 0 (300)‐100.00% Professional Serivces 12,285 11,523 7,500 6,254 13,000 5,500 0.00% Other Expenses5,7354,5319,0004,6119,2502502.78%Administration Total398,819 383,060 493,600 240,901 521,250 27,6505.60%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES: Staff Includes: City Administrator, City Clerk, Management Assistant, and Municipal Services Support Rep2024 General Fund Operating BudgetDepartmental SummaryAdministration41300The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as customer service, general administrative duties, permits and licensing, elections, data practices, and record management.*Professional Services includes the city recorder for city council meetings.*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff.*Personal Services include the wages and employment taxes for the Administration DepartmentCity Administrator and Administration Staff.The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations, implementing policy established by the City Council and ensuring the successful management of all city operations. In addition the City Administrator is responsible for overseeing the human resource function.2024 Budget InformationPage 12 of 30Orono City Council | Monday, November 27, 2023 | Page 54 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 25,161 52,673 33,200 15,849 65,900 18,000 54.22% Supplies & Maintenance 2,248 7,148 3,500 0 8,500 6,000 171.43%Other Expenses 455 2,456 2,100 548 6,000 30,300 1442.86%Elections Total 27,864 62,277 38,800 16,397 80,400 54,300 139.95%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:2024 General Fund Operating Budget*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental, training, meeting expenses and other miscellaneous expenses.The Elections Department administers all federal, state, county, and municipal elections held in the city. Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation of voting machines. The Administrative Staff provides supervision to the election judges as needed and maintains election records.*Personal Services are the wages for the temporary election judges and a portion of Administration Staff (10%). 2023 is not an election year.Departmental SummaryElections414102024 Budget InformationPage 13 of 30Orono City Council | Monday, November 27, 2023 | Page 55 of 79 202120222023Y‐T‐D2024Dollar% Personal Services000018,000 18,000N/A Other Expenses000031,300 31,300N/AElections Total000049,300 49,300N/APROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:*Other expenses printing, postage, website hosting fees, and software.2024 General Fund Operating BudgetDepartmental SummaryCommunications41430The Communications Department is responsible for public comminications including, Social Media, Websites Administration, and Newsletters.*Personal Services are the wages represent 10% of the Management Assistant and 5% of the City clerks wages and benefits.2024 Budget InformationPage 14 of 30Orono City Council | Monday, November 27, 2023 | Page 56 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Assessing Contract 228,333 234,000 260,000 127,000 270,000 10,000 3.85%Assessing Total 228,333 234,000 260,000 127,000 270,000 10,000 3.85%PROGRAM DESCRIPTION & OBJECTIVES:The City maintains a renewable contract agreement with Hennepin County to provide Assessing services. Assessing2024 General Fund Operating BudgetDepartmental Summary415502024 Budget InformationPage 15 of 30Orono City Council | Monday, November 27, 2023 | Page 57 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 192,121 290,715 323,300 159,691 322,000 (1,300)‐0.40% Supplies & Maintenance 159 0 0 65 0 0 0.00% Professional Services 8,953 5,500 6,500 32,750 10,000 3,500 0.00% Other Expenses8317,3024,2001,5005,800 1,600 38.10%Finance Total202,063 303,516 334,000 194,006 337,800 3,8001.14%PROGRAM DESCRIPTION & OBJECTIVESOPERATING COST ACTIVITIES:*Personal Services include the wages and employment taxes for the Finance Department Staff.Staff includes: Finance Director, Accountant and Resource Management Technician.2024 General Fund Operating BudgetFinanceDepartmental Summary41500*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is responsible for preparing the budget document and annual report in accordance with generally accepted accounting principles.2024 Budget InformationPage 16 of 30Orono City Council | Monday, November 27, 2023 | Page 58 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Professional Services 126,966 132,017 125,000 100,890 128,000 3,000 2.40%Law/Legal Services Total 126,966 132,017 125,000 100,890 128,000 3,000 2.40%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:41600Law & Legal ServicesThe City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal Department provides professional representation and opinion on city services and operations.*Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code enforcement, and jail charges.2024 General Fund Operating BudgetDepartmental Summary2024 Budget InformationPage 17 of 30Orono City Council | Monday, November 27, 2023 | Page 59 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 13,520 20,547 22,200 10,913 47,400 25,200 113.51% Supplies & Maintenance 46,791 37,958 58,500 33,221 64,500 6,000 10.26% Professional Services 136,072 104,161 98,000 39,010 103,000 5,000 5.10% Insurances 44,800 49,200 51,000 25,500 61,000 10,000 19.61% Other Expenses77,476 87,496 87,50050,28293,500 6,0006.86%Capital Outlay & Transfers000 0 000.00%Central Services Total318,660 299,362 317,200 158,926369,400 52,20016.46%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.The Central Services Department provides for those operating expenses that encompass all city departments. By consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs associated with the annual audit.*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations. 41900*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.2024 General Fund Operating BudgetDepartmental SummaryCentral Services2024 Budget InformationPage 18 of 30Orono City Council | Monday, November 27, 2023 | Page 60 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Contributions9,5000 12,4009,50012,000 (400)‐3.23%Human Services Total9,5000 12,4009,50012,000 (400)‐3.23%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES: The Gillespie Center9,500 Orono Community Education2,90012,400The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing, public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with area communities and their citizens.*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:2024 General Fund Operating BudgetDepartmental SummaryHuman Services418002024 Budget InformationPage 19 of 30Orono City Council | Monday, November 27, 2023 | Page 61 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 3,994,111 4,086,468 4,505,200 2,294,000 4,741,900 141,400 3.14% Supplies & Maintenance 205,302 250,840301,000 121,645 283,000 (18,000)‐5.98% Professional Services 197,415 237,685 312,500 124,775 334,910 2,410 0.77% Insurances 102,100 114,700 122,300 61,150 140,000 17,700 14.47% Other Expenses120,134 113,361 130,40080,296 134,1003,7002.84% Capital Outlay305,671 191,140 221,00034,368 221,5005000.23%Police Total4,924,733 4,994,193 5,592,400 2,716,234 5,855,410 147,7102.64%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:*Personal Services include the wages and employment taxes for the Police Department.*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations. Staff includes: Police Chief, Deputy Chief, Sergeant (5), Investigators (5), Patrol Officers (19), Part Time Officers (2), CSO Cadets (3) Office Manager, Administrative Assistant The Police Department provides for the public safety within Orono and the surrounding communities of Minnetonka Beach, Spring Park, and Mound. This is accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution. Departmental SummaryPolice2024 General Fund Operating Budget421102024 Budget InformationPage 20 of 30Orono City Council | Monday, November 27, 2023 | Page 62 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Personal Services 1,335 50,238 73,735 73,735 421,700 347,965 471.91%Supplies and Maintenance 0 0 0 6,229 77,700 77,700 N/AProfessional Services 0 0 0 0 89,000 22,000 N/ALong Lake Fire 427,091 471,462 544,000 317,992 682,638 138,638 25.48%Insurances 0 0 0 0 9,500 9,500 N/AOther Expenses 0 0 0 4 83,100 2,500 N/AFire Protection Services Total428,426 521,700 617,735 397,960 1,363,638 598,303 96.85%PROGRAM DESCRIPTION & OBJECTIVES:Fire226032024 General Fund Operating BudgetDepartmental SummaryThe Fire Department is comprised of renewable contract agreements with the community of Long Lake for fire suppression services. The Personal Services included in the budget are for the Fire Chief that is currently working on establishing an Orono Fire Department.2024 Budget InformationPage 21 of 30Orono City Council | Monday, November 27, 2023 | Page 63 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 441,597 665,312 731,300 368,263 787,700 56,400 7.71% Supplies & Maintenance 634 2,175 1,920 0 2,050 130 6.77% Professional Services 364,044 66,189 69,500 29,585 79,000 8,500 12.23% Other Expenses4,246 14,480 17,2503,37217,450 (1,400)‐8.12%Building & Zoning Total810,522 748,156 819,970 401,220 886,200 63,6307.76%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:*Personal Services include the wages and employment taxes for Planning and Zoning Staff.2024 General Fund Operating BudgetDepartmental SummaryGeneral Fund ‐ Building & Zoning ‐ Public Safety ‐ General Fund ‐ Building & Zoning ‐ Public SafetyBuilding & ZoningStaff includes: Director of Community Development, Planners (2), Planning Assistant, Building Official and Building Inspector.The Planning & Zoning Department oversees the development and redevelopment within the City in accordance with established policies and guidelines. The policies and guidelines have been created and are enforced to maintain the health, safety, and welfare of the public, as well as the aesthetics of the community.*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.*Professional Services include engineering, legal consulting services and contracted building inspections.2024 Budget InformationPage 22 of 30Orono City Council | Monday, November 27, 2023 | Page 64 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease)Engineering Total 30,220 33,633 20,000 39,434 25,000 5,000 25.00%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering Department provides professional representation and opinion on city services and operations. 2024 General Fund Operating BudgetDepartmental SummaryEngineering43170*Professional Services are the costs associated with the contract agreement with the engineering firm.2024 Budget InformationPage 23 of 30Orono City Council | Monday, November 27, 2023 | Page 65 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 360,219 313,645 258,700 128,945 299,400 40,700 15.73% Supplies & Maintenance 133,453 176,763 179,000 92,764 207,000 28,000 15.64% Professional Services 74,606 105,535 106,100 54,451 122,000 15,900 14.99% Other Expenses39,737 50,327 65,70038,79950,150 (15,550)‐23.67%Public Works Total608,015 646,270 609,500 314,959 678,550 69,050 11.33%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:* Personal Services include the wages and employment taxes for the Public Works Department.* Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance. * Professional Services includes IT and Fleet Services* Other Expenses include electricity costs for street lighting and employee development.The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard maintenance includes seal‐coating, patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of salt/sand supplies.2024 General Fund Operating BudgetDepartmental SummaryPublic Works43000Staff includes the following FTES: Public Works Superintendent (.25), Street/Stormwater Supervisor (.50) Maintenance Workers (1.25), Public Works Admin Support (.20)2024 Budget InformationPage 24 of 30Orono City Council | Monday, November 27, 2023 | Page 66 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 0 65,933 97,000 55,342 99,200 2,200 2.27% Professional Services 28,340 10,039 1,500 500 1,600 100 6.67%PW ‐ Spring Park Total 28,340 75,972 98,500 55,842 100,800 2,300 2.34%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:* Personal Services include the wages and employment taxes for the Public Works Department.Wages and benefits are based 1 FTE and use the average wage of all maintenance workers.As of 9/1/2021 Orono began providing public works service to the City of Spring Park.* Professional Services includes IT Services, Fleet Services and Other professional ServicesCity of Orono2024 Line Item BudgetPW ‐ Spring Park431002024 Budget InformationPage 25 of 30Orono City Council | Monday, November 27, 2023 | Page 67 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 101,254 176,460 283,100 127,236 268,900 (14,200)‐5.02% Supplies & Maintenance 108,572 95,952 93,700 30,640 116,200 14,000 14.94% Professional Services 8,451 33,441 10,900 8,558 20,500 9,600 656.06% Other Expenses25,368 17,352 23,7503,43315,750 (8,000)‐68.69%Parks Total243,644 323,205 411,450 169,867 421,350 1,4000.34%PROGRAM DESCRIPTION & OBJECTIVES: The Parks & Recreation Department provides OPERATING COST ACTIVITIES:* Personal Services includes the wages and employment taxes for the Parks Department.Staff includes: Park Superintendant (50%), Maintenance Workers (2), Seasonals, and * Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.*Other Expenses includes the costs associated with equipment rental.2024 General Fund Operating BudgetDepartmental SummaryParks452002024 Budget InformationPage 26 of 30Orono City Council | Monday, November 27, 2023 | Page 68 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 168,410 173,092 203,500 104,232 0 (203,500)‐100.00% Supplies & Maintenance 62,584 56,274 42,600 25,194 0 (52,600)‐123.47% Insurances 16,625 14,660 15,300 3,825 0 (15,300)‐100.00% Other Expenses72,228 87,496 69,00030,8540 (79,000)‐114.49% Purchases for Resale19,763 20,962 13,40013,1780 (13,400)‐100.00%Golf Course Total339,609 352,484 343,800 177,2820 (363,800)‐105.82%PROGRAM DESCRIPTION & OBJECTIVES:The Golf Course has been moved from the General Fund to and Enterprise Fund.452102024 General Fund Operating BudgetDepartmental SummaryGolf Course2024 Budget InformationPage 27 of 30Orono City Council | Monday, November 27, 2023 | Page 69 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 8,917 10,670 12,300 4,025 13,100 800 6.50% Supplies & Maintenance 127 70 250 311 500 250 100.00% Insurances 0 100 0 0 100 100 N/A Other Expenses8,0782,149 30,7501,22732,475 1,7255.61%Brush Site Total17,121 12,990 43,3005,56346,175 2,8756.64%PROGRAM DESCRIPTION & OBJECTIVES:The Brush Site provides a place for residents and contractors to drop off tree branches and brush.OPERATING COST ACTIVITIES:* Personal Services include the wages and employment taxes for the Brush Site.Staff includes: Brush Site Attendant* Supplies & Maintenance include general operating supplies for repair and maintenance of the brush site.* Insurances include the brush site's share of the City's general insurance polices.2024 General Fund Operating BudgetDepartmental SummaryBrush Site431002024 Budget InformationPage 28 of 30Orono City Council | Monday, November 27, 2023 | Page 70 of 79 2021Actual2022Actual2023BudgetY‐T‐DJun 30, 20232024AdoptedDollarIncrease (Decrease)%Increase (Decrease) Personal Services 14,997 33,195 41,300 21,350 41,200 (100)‐0.24% Professional Services 86,968 55,897 90,000 5,304 60,000 (30,000)‐33.33% Other Expenses0 176,578 120,000 123,0320 (120,000)‐100.00%Special Services‐Consulting & Police Total101,966 265,670 251,300 149,686101,200 (150,100)‐59.73%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES (Reimbursed):* Personal Services include Police Officer overtime wages for security work and/or traffic control.* Professional Services include legal and engineering review expense for land use applications.2024 General Fund Operating BudgetDepartmental SummarySpecial Services43280The Special Services Department provides a separate 'cost center' for tracking city‐provided consulting and Police special service details. Orono residentswho apply for land use variations are subject to be billed for any additional staff, legal, and engineering time that is spent reviewing their application. Thesecharges are recorded in this departmental budget, and the applicants are subsequently billed for this additional time. Orono businesses or residentswho wish to contract with the city for Police security or traffic control are billed for the officers time. The City's costs are recorded in this departmentalbudget, and are offset by the revenues received from the requesting parties.2024 Budget InformationPage 29 of 30Orono City Council | Monday, November 27, 2023 | Page 71 of 79 Capital & Transfers 983,297 404,250 400,000 200,000 200,000 (200,000)‐50.00% Contingency Items 21,869 14,256 30,000 0 30,000 0 0.00%Special Projects‐Contingencies Total 1,005,166 418,506 430,000 200,000 230,000 (200,000)‐46.51%PROGRAM DESCRIPTION & OBJECTIVES:OPERATING COST ACTIVITIES:* Transfers are as follows: Improvement and Equipment Outlay Fund 400,000* Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle.9,886,120 9,854,747 10,861,705 5,501,703 11,536,873 393,8683.63%2024 General Fund Operating BudgetDepartmental SummarySpecial Projects ‐ Contingencies43290The Special Projects & Contingencies Department includes funds allocated for planned projects or events that benefit the entire city, and for any unforseen circumstances that GENERAL FUND TOTAL2024 Budget InformationPage 30 of 30Orono City Council | Monday, November 27, 2023 | Page 72 of 79 AGENDA ITEM Prepared By: LLO Reviewed By: Approved By: 1.Purpose. The purpose of this action item is to adopt a City-wide moratorium, until January 1, 2025, on cannabis businesses within the city. 2.Background. During the 2022 legislative session, the Minnesota Legislature amended Minn. Stat. §151.72 and permitted the sale of edible and nonedible cannabinoid products that contain no more than 0.3 % of Tetrahydrocannabinol, commonly known as THC (“THC Products”). Chapter 342 also establishes new regulations for the sale of lower-potency hemp products containing THC. The city enacted a moratorium on THC products that has now expired. The new law establishes that the sale of cannabis and THC containing products are still subject to local planning and zoning restrictions and must comply with local zoning code. The new law provides no guidance on how cities are to zone the new businesses, leaving it to local control. Pursuant to Minn. Stat. § 342.13(e), a unit of local government may adopt an interim ordinance to protect the planning process and the health, safety, and welfare of its citizens. Prior to adopting the interim ordinance, the governing body must hold a public hearing on the topic. The interim ordinance may regulate, restrict, or prohibit the operation of any cannabis business within the local government’s jurisdiction until January 1, 2025 A moratorium on this new type of business will allow staff time to develop potential parameters and recommendations for future text amendments to the City Code regarding zoning including setbacks, district requirements, and any licensing standards. It is anticipated the new state agency, the Office of Cannabis Management, will provide some guidance for municipal guidance for regulations and licensing programs. 3.Staff Recommendation. Staff recommends approval of an interim ordinance prohibiting the operation of Cannabis Businesses. COUNCIL ACTION REQUESTED 1. Hold a public hearing for the property Interim Ordinance. 2.Motion to approve an interim ordinance prohibiting the operation of cannabis businesses-Ordinance 285, Third Series. Exhibits A. Ordinance 285, Third Series. Item No.: 13 Date: November 27, 2023 Item Description: An Interim Ordinance Prohibiting the Operation of Cannabis Businesses- Ordinance 285, Third Series. Presenter: Laura Oakden Community Development Director Agenda Section: Public Hearing Orono City Council | Monday, November 27, 2023 | Page 73 of 79 227147v2 ORDINANCE NO. 285 CITY OF ORONO COUNTY OF HENNEPIN STATE OF MINNESOTA AN INTERIM ORDINANCE PROHIBITING THE OPERATION OF CANNABIS BUSINESSES The City Council of the City of Orono does ordain: SECTION 1. BACKGROUND. 1. By enacting 2023 Session Laws Chapter 63, the Minnesota Legislature enacted Minn. Stat. Chapter 342, legalizing adult-use cannabis and permitting the operation of cannabis businesses and the sale of cannabis flower and cannabis products for human consumption. This law creates a new agency, the Office of Cannabis Management, to regulate the sales of cannabis products. 2. Chapter 342 also establishes new regulations for the sale of lower-potency hemp products containing THC. 3. The new law does enact some requirements for production, labeling and testing, and sale of cannabis and hemp products at the state government level. However, the new law creates uncertainty that will need to be resolved by the passage of further regulations by the Office. 4. The new law establishes that the sale of cannabis- and THC-containing products are still subject to local planning and zoning restrictions, and must comply with local zoning code. The new law provides no guidance on how cities are to zone the new businesses, leaving it to local control. 5. Pursuant to Minn. Stat. § 342.13(e), a unit of local government may adopt an interim ordinance to protect the planning process and the health, safety, and welfare of its citizens. Prior to adopting the interim ordinance, the governing body must hold a public hearing on the topic. The interim ordinance may regulate, restrict, or prohibit the operation of any cannabis business within the local government’s jurisdiction until January 1, 2025. SECTION 2. FINDINGS. 1. The City Council finds there is a need to study Cannabis Products and the uses and businesses related thereto, in order to assess the necessity for and efficacy of regulation and restrictions relating to the sales, testing, manufacturing, and distribution of Cannabis Products, including through zoning ordinances, in order to protect the public health, safety, and welfares of its residents. Orono City Council | Monday, November 27, 2023 | Page 74 of 79 227147v2 2. The study will allow the City Council to determine the appropriate changes, if any, that that it should make to City ordinances. 3. The study was discussed before the City Council at a public hearing held on ______________, 2023. 4. After considering the information available to it, including the testimony of members of the public at the public hearing convened for that purpose, the City Council finds that there is a need to adopt a City-wide moratorium on the operation of any Cannabis Business within the City while Staff studies the issue. SECTION 3. MORATORIUM. 1. No individual, establishment, organization, or other entity may open or operate any cannabis business within the City until January 1, 2025. 2. Planning or zoning applications related to Cannabis Products or applications from individuals, establishments, organizations, or businesses involved in the proposed sale, testing, manufacturing, or distribution of Cannabis Products within the City of Orono shall not be accepted or considered while the moratorium is in effect 3. This moratorium does not apply to the selling, testing, manufacturing, or distributing of THC Products related to the Medical Cannabis Program as administered by the Minnesota Department of Health, provided that such activity is done in accordance with the regulations and laws of Minnesota regarding Medical Cannabis. SECTION 4. STUDY. The City Council directs City staff to study the need for local regulation regarding the sale, testing, manufacturing, or distribution of Cannabis Products and the operation of Cannabis Businesses within the City of Orono. Staff must also study the need for creating or amending zoning ordinances or any other ordinances to protect the citizens of Orono from any potential negative impacts of Cannabis Products or Cannabis Businesses. Upon completion of the study, the City Council, together with such commission as the City Council deems appropriate or, as may be required by law, will consider the advisability of adopting new ordinances or amending its current ordinances. SECTION 5. ENFORCEMENT. The City may enforce this Ordinance by mandamus, injunctive relief, or other appropriate civil remedy in any court of competent jurisdiction. The City Council hereby authorizes the City Administrator, in consultation with the City Attorney, to initiate any legal action deemed necessary to secure compliance with this Ordinance. A violation of this Ordinance is also subject to the City’s general penalty in City Code § 1-8. SECTION 6. TERM. Unless earlier rescinded by the City Council, the moratorium established under this Ordinance shall remain in effect until January 1, 2025, at which point, it will automatically expire. SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect immediately from and after its passage by the City Council, and shall be published. Orono City Council | Monday, November 27, 2023 | Page 75 of 79 227147v2 Passed this _____ day of _____, 2023. __________________________ Dennis Walsh, Mayor ATTEST _____________________ Christine Lusian, City Clerk Orono City Council | Monday, November 27, 2023 | Page 76 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of this action item is formal council approval of Change Order 2 to the Public Works Construction contract. 2.Background. On October 10th, 2022 Council awarded the contract to build the new Public Works facility. Construction is under way. To date there have been a several necessary changes to the project which involve increased costs. Change order #1 was reviewed and approved on July 24, 2023. 3.Change Summary. A listing of justifications from the Architect and Civil Engineer are at Exhibit A. Item Cost Funding Source Change order #1 corrections $ 7,106.14 Facility Fund Building soil corrections $ 106,411.50 Facility Fund Precast shelving brackets $ 5,714.16 Facility Fund Additional irrigation $ 4,278.40 Facility Fund Asphalt wear course 2024 $ 7,056.00 Facility Fund Floor drains $ 3,279.81 Facility Fund Lift station $ 27,614.29 Sanitary Sewer Fund Parking lot aggregate $ 6,986.00 Facility Fund Generator -($ 271,337.00)Facility Fund TOTAL -($102,890.70) 4.Project Cost Impact. Item Cost Original Construction Contract $ 16,067,000.00 Change Order #1 $ 153,836.23 Change Order #2 -($ 102,890.70) Total $ 16,117,945.53 Delta $ 50,945.50 5.Funding. The project is funded from a variety of funding sources including the Facilities Fund, Sanitary Sewer Fund and Water Fund. Recommended funding source for each change is reflected in column 3 of table 3. 6.Staff Recommendation. I recommend approval of the change order 2. COUNCIL ACTION REQUESTED Move to approve change order #2. Exhibits A.Change Order Document. Item No.: 14 Date: November 27, 2023 Item Description: Public Works Facility (21-039)- Change Order 2 Presenter: Adam T. Edwards, P.E. City Engineer Agenda Section: City Engineer Report Orono City Council | Monday, November 27, 2023 | Page 77 of 79 AIA® Document G701® – 2017 Change Order AIA Document G701 – 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 10:53:25 CT on 07/28/2023 under Order No.2114372515 which expires on 10/11/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA41) 1 PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: City of Orono Public Works Facility 365 Old Crystal Bay Rd. N Orono, MN 55356 Contract For: General Construction Change Order Number: 02 Date: October 10, 2022 Date: 11/02/2023 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) City of Orono 2750 Kelley Parkway Orono, MN 55356 Oertel Architects, Ltd. 1795 St. Clair Avenue St. Paul, MN 55105 Ebert Construction 23350 County Road 10 Corcoran, MN 55357 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) 2024 Asphalt Wear Course: $7,056.00 Generator: -($271,337.00) Lift Station: $27,614.29 Change Order #1 Corrections: $7,106.14 Precast Shelving Brackets: $5,714.16 Additional Irrigation: $4,278.40 Additonal Floor Drains: $3,279.81 Parking Lot Aggregate: $6,986.00 Building Soil Corrections: $106,411.50 The original Contract Sum was $ 16,067,000.00 The net change by previously authorized Change Orders $ 153,836.23 The Contract Sum prior to this Change Order was $ 16,220,836.23 The Contract Sum will be decreased by this Change Order in the amount of $ 102,890.70 The new Contract Sum including this Change Order will be $ 16,117,945.53 The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be Unchanged NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Oertel Architects Ebert Construction City of Orono ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) SIGNATURE SIGNATURE SIGNATURE Thomas Stromsodt, Principal Randy Pavey, Sr. Project Manager Adam Edwards, City Adminstrator/Engineer PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE 11/02/2023 DATE DATE DATE Orono City Council | Monday, November 27, 2023 | Page 78 of 79 AGENDA ITEM Prepared By: Reviewed By: Approved By: 1. Purpose. The purpose of the agenda item is for the Orono representatives for the Long Lake Fire Department (LLFD) Fire Advisory Board (FAB) to provide and update on the most recent meeting. 2. Last Meeting. The LLFD FAB met on November 15, 2023. 3. Members. Members of the Committee are: a. Council Members. Richard Crosby & Maria Veach b. City Staff. Adam Edwards, Ron Olson & James Van Eyll COUNCIL ACTION REQUESTED None. Item No.: 14 Date: November 27, 2023 Item Description: Future Fire Services Committee Update Presenter: Richard Crosby & Maria Veach Council Members Agenda Section: Council Committee Reports Orono City Council | Monday, November 27, 2023 | Page 79 of 79