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HomeMy WebLinkAbout10-09-2023 Council Work Session PacketCouncil Work Session Monday, October 9, 2023 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 WORK SESSION AGENDA 1. Capital Improvement Plan Updated for 2024 CITY OF ORONO MEMORANDUM DATE: September 25, 2023 TO: City Council Members FROM: City Administrator RE: Capital Improvement Plan Updated for 2024 1. Purpose. The purpose of this action item is to provide council a briefing on the proposed changes to the Capital Improvement Plan CIP). 2. Background. Each year as part of the budget process staff updates the CIP. The CIP is a planning level document looking out 10 years to identify significant capital expenses. 3. CIP. Today’s briefing will cover the draft Facilities, IT, Community Investment, Parks, Police, and Fire CIPs. The spreadsheets are attached. Staff will all present individual presentation slides on those items identified of 2024. At the October 23rd meeting Staff intend to present the Streets, Stormwater, Water, Sewer and Community Investment CIPs. COUNCIL ACTION REQUESTED Provide Feedback on Draft CIP items. Exhibits A. Facilities B. IT C. Community Investment D. Parks E. Police F. Fire G. Funds Capital Improvement Plan, City of OronoFacilities CIP Table C-b Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 City Hall and PW Interior Painting $15,000 New Public Works Facility $16,000,000 $3,000,000 New Public Works Facility - Communications and Security $126,200 PW Facility Repurpose (Temp Fire then Rec)*$200,000 $2,800,000 Fire Station #2 Improvements $338,200 New Public Works Facility Salt Shed and Commodities Area $1,300,000 Fire Station 1 Purchase $850,000 Fire Station #1 Improvements $78,200 $1,125,000 City Hall Roof Replacement $320,000 Police Department Roof Replacement $209,000 City Hall Parking Lot chip Seal (7years)$35,000 $45,000 Future Facilities Improvements $160,000 $160,000 $160,000 $160,000 Total City Hall Campus $15,000 $0 $35,000 $0 $320,000 $0 $209,000 $0 $0 $45,000 $0 Total Public Works $16,126,200 $3,000,000 $1,300,000 $0 $0 $0 $0 $0 $0 $0 $0 Total Fire $0 $538,200 $928,200 $2,800,000 $0 $1,125,000 $0 $0 $0 $0 $0Unallocated Future Needs $0 $0 $0 $0 $0 $0 $0 $160,000 $160,000 $160,000 $160,000 Totals $16,141,200 $3,538,200 $2,263,200 $2,800,000 $320,000 $1,125,000 $209,000 $160,000 $160,000 $205,000 $160,000 5-Year CIP Planning Period * Item requires outside funding (Grants, Donations…) Capital Improvement Plan, City of Orono Table A-2c Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 ArcGIS Online Upgrade Implementation $25,000 File Servers X 2 (5 Years)$17,000 $20,000 Phone Replacement (10 Years)$100,000 Switch (12 Total Switches)$28,000 $12,000 $20,000 $30,000 $30,000 $13,000 $24,000 Web Site Upgrade $25,000 Firewall $10,000 $12,000 Fiber in Navarre (Water Plant/Fire)$60,000 Wireless Access Points - 18 Total $15,000 $5,000 $6,000 $5,000 $5,000 $10,000 $6,000 $7,000 $7,000 Council Chamber AV (Cable Fund)$75,000 Totals $15,000 $25,000 $50,000 $118,000 $95,000 $5,000 $140,000 $50,000 $19,000 $43,000 $7,000 IT CIP 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Community Investment CIP Table C-2 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Park and Ride Overlay and Restriping $310,000 County Road 112 Turn Back (Lighting/Sidewalks) *$357,000 Totals $0 $357,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 5-Year CIP Planning Period * The scope of the County Road 112 Turn Back Project is yet to be determined. Therefore, the cost estimate for the project is subject to change and refinement as the project development process proceeds. The City's final share of the project will be established by the County's cost sharing policy and the final scope of the project as developed by the City of Orono and Hennepin County. Capital Improvement Plan, City of Orono Parks CIP Table A-1 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 GC Parking Lot (Upper)GC 40,000$ Hackberry Improvements (Per concept plan) *Park 25,000$ 50,000$ 600,000$ 500,000$ Lurton Park Parkign Lot Expansion Lurton 5,000$ 40,000$ Pickleball Courts (Donation Garden)*Park 500,000$ CR 6 Trail (OCB - Willow) Improvement Park 36,402$ Antoine Park Upgrades Park 65,000$ Trail construction along North Arm Drive to Lakeview Legacy Park Park 80,000$ Summit Beach Improvements (Per Master Plan)Park 25,000$ 250,000$ Crystal Bay Park Sport fields *Park 25,000$ 150,000$ Crystal Bay Park Improvements (Parking, picknic area, Trailhead, Facilities) *Park 500,000$ Picnic Shelter at Golf Course *GC 90,000$ GC Outdoor Gas Fire Pit Area / Winter Activites site *GC 40,000$ Trail Construction along OCB and North Shore (Luce Line to Dakota) *Park 567,000$ Trail Construction along CSAH 19 south from the Dakota Trail *Park 200,000$ Access to Lowry Woods (Easment or property purchase)Park 300,000$ Dock Replacement (15 year life)Park 10,000$ 10,000$ Golf Course Irrigation GC 25,000$ 250,000$ Playground Equipment Replacement (Navarre, Hackberry, Bederwood, Crystal Bay, Fagerness)Park 70,000$ Lake Access Refresh (Gravel, Signage, Fencing and gates)Park 10,000$ Lurton Park Improvement Projects (Trails and Infrastruture, details TBD)Lurton 20,000$ 20,000$ 20,000$ Total Parks -$ 500,000.00$ 111,402.00$ 90,000.00$ 25,000.00$ 275,000.00$ 160,000.00$ 570,000.00$ 567,000.00$ 200,000.00$ 300,000.00$ Total Lurton Park -$ 40,000.00$ -$ 20,000.00$ -$ -$ 20,000.00$ -$ -$ 20,000.00$ -$ Total GC -$ -$ 25,000.00$ -$ -$ -$ -$ 380,000.00$ -$ -$ -$ Total 5,000.00$ 540,000.00$ 136,402.00$ 110,000.00$ 25,000.00$ 275,000.00$ 180,000.00$ 950,000.00$ 567,000.00$ 220,000.00$ 300,000.00$ * Item requires outside funding (Grants, Donations…) 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Police CIP Table A-9 Purchase Expected Current Year Project Year Life (yrs)2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Squad 264 (Dodge Durango SUV) 2020 4 $47,000 $50,000 $55,000 Squad 265 (Dodge Durango SUV)2020 4 $47,000 $50,000 $55,000 Squad 266 (Dodge Durango SUV)2020 4 $60,000 $50,000 $55,000 Squad 267 (Dodge Charger)2021 4 $50,000 $50,000 Squad 268 (Dodge Charger) 2021 4 $50,000 $50,000 Squad 269 (Dodge Durango)2021 4 $50,000 $52,000 Squad 270 (Chevy Tahoe)2022 4 $50,000 $55,000 Squad 271 (Chevy Tahoe)2022 4 $50,000 $55,000 Squad 272(Chevy Tahoe)2023 4 $44,000 $50,000 $55,000 Squad 273 (Chevy Tahoe)2023 4 $44,000 $50,000 $55,000 Squad 274 (Chevy Tahoe)2023 4 $44,000 $50,000 $55,000 Squad 260 (Dodge Durango)2019 4 $47,000 $50,000 $55,000 Squad 261 (Dodge Durango) Chief 2019 6 $50,000 $52,000 Squad 843 (Tahoe-Mound) SRO 2010 10 $50,000 Squad 255 (Dodge Durango) CSO 2018 4 $50,000 $55,000 Squad 247 (Dodge Ram) Investigations 2016 10 $50,000 Squad 257 (Dodge Jouney) Deputy Chief 2018 6 $50,000 $55,000 Squad 256 (Dodge Journey) Investigations 2018 6 $50,000 $55,000 Technology Replacement $11,941 $12,299 $12,668 $13,048 $13,439 $13,842 $14,258 $14,685 $15,126 $15,580 $16,047 Weapons - Rifles Mobile Data Computer $5,970 $6,149 $6,334 $6,524 $6,720 $6,921 $7,129 $7,343 $7,563 $7,790 $8,024 Total Funded by Operating Budget $149,911 $219,448 $219,002 $169,572 $220,159 $320,764 $171,386 $126,028 $242,689 $298,370 $189,071 Supported By Retained Funds in the Police Capital Fund Weapons - Rifles $25,000 $25,000 Weapons - Handguns $20,000 Mobile Radios $50,000 $50,000 Squad/Body Video Cameras $20,000 $20,000 $25,000 Police Records $140,000 Total PIR Supported $0 $0 $180,000 $50,000 $50,000 $20,000 $0 $0 $25,000 $25,000 $25,000 Totals $149,911 $219,448 $399,002 $219,572 $270,159 $340,764 $171,386 $126,028 $267,689 $323,370 $214,071 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Table B-2b Current Year 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Station 1 Command Vehicle - Chief (506)Order 105,000$ Command Vehicle - Duty Off (507)10,000$ 70,000$ Order 105,000$ Pick-up Truck (508)75,000$ Front Engine Station 1 (510)order 201,000$ 195,000$ 195,000$ 195,000$ 195,000$ 195,000$ 195,000$ Aerial/Ladder Truck (505)170,000$ 2,500,000$ Brush/Medical (511)order 241,355$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ Tanker/Tender Station 1 (512)27,000$ Fire Boat on Trailer (531 & 531T)10,000$ Brush/Medical ATV on Trailer order 67,000$ Station 2 Front Engine Station 2 (520) - order in 2023 for deliver in 2025 Order 325,355$ 90,000$ 90,000$ 90,000$ 90,000$ 90,000$ 90,000$ Brush/Medical Utility Station 2 (521 order 241,355$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ Tanker/Tender Station 2 (522) - Shared with PW, WS and Parks order 243,000$ Fire Boat on Lake Minnetonka (530) Shared w/ Parks order 350,000$ Turn Out Gear (Funded by An Trnsf from Operating)order 115,000$ order 115,000$ 357,000$ Lake Minnetonka Dock 10,000$ Total Apparatus 170,000$ 568,355$ 542,355$ 693,355$ 815,000$ 462,000$ 395,000$ 395,000$ 250,000$ 2,710,000$ -$ Total Equipment -$ 115,000$ -$ 115,000$ -$ 10,000$ -$ 0 357,000$ -$ -$ Total Non-Facilities 170,000$ 683,355$ 542,355$ 808,355$ 815,000$ 472,000$ 395,000$ 395000 607,000$ 2,710,000$ -$ Total Facilities (Included in Facilities CIP)-$ 538,200$ 928,200$ 2,800,000$ -$ 1,125,000$ -$ -$ -$ -$ -$ Total Capital 170,000$ 1,221,555$ 1,470,555$ 3,608,355$ 815,000$ 1,597,000$ 395,000$ 395,000$ 607,000$ 2,710,000$ -$ Fire CIP 5-Year CIP Planning Period Park Fund 22525000 Balance 12/31/22 -$526,470 Table A-1 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 CIP Expenditures - Parks $0 $500,000 $111,402 $90,000 $25,000 $275,000 $160,000 $570,000 $567,000 $200,000 $300,000 CIP Expenditures - Golf $0 $0 $25,000 $0 $0 $0 $0 $380,000 $0 $0 $0 Total Expenses $0 $500,000 $136,402 $90,000 $25,000 $275,000 $160,000 $950,000 $567,000 $200,000 $300,000 Revenues $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Revenues Needed- Grants and Donations $0 $600,000 $600,000 $500,000 $0 $0 $250,000 $0 $0 $0 $0 Revenues - Park Dedication $62,445 $11,100 $11,100 $11,100 $11,100 $11,100 $11,100 $11,100 $11,100 $11,100 $11,100 Revenues - Tax Levy $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 $500,000 $500,000 $500,000 Annual Balance $212,445 $311,100 $724,698 $721,100 $336,100 $136,100 $551,100 ($438,900)($55,900)$311,100 $211,100 Year End Cash Balance ($314,025)($2,925)$721,773 $1,442,873 $1,778,973 $1,915,073 $2,466,173 $2,027,273 $1,971,373 $2,282,473 $2,493,573 IT Fund Balance 12/31/22 -$125,009 Table B-1 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Operations $404,000 $409,400 $417,588 $425,940 $434,459 $443,148 $452,011 $461,051 $470,272 $479,677 $489,271 IT, CIP $15,000 $25,000 $50,000 $118,000 $95,000 $5,000 $140,000 $50,000 $19,000 $43,000 $7,000 Total Expenses $419,000 $434,400 $467,588 $543,940 $529,459 $448,148 $592,011 $511,051 $489,272 $522,677 $496,271 Revenues $280,450 $411,200 $452,320 $497,552 $547,307 $602,038 $632,140 $651,104 $670,637 $690,756 $711,479 Annual Balance ($138,550)($23,200)($15,268)($46,388)$17,849 $153,890 $40,129 $140,053 $181,365 $168,079 $215,208 Year End Cash Balance ($263,559)($286,759)($302,027)($348,415)($330,566)($176,676)($136,547)$3,506 $184,871 $352,950 $568,158 Police Capital Equipment Fund Balance 12/31/22 $0 Table A-9 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Police Operating $149,911 $219,448 $219,002 $169,572 $220,159 $320,764 $171,386 $126,028 $242,689 $298,370 $189,071 Police Retained Funds $0 $0 $180,000 $50,000 $50,000 $20,000 $0 $0 $25,000 $25,000 $25,000 Total Expenses $149,911 $219,448 $399,002 $219,572 $270,159 $340,764 $171,386 $126,028 $267,689 $323,370 $214,071 Revenues - Police Capital Budget $221,000 $225,000 $230,000 $235,000 $240,000 $245,000 $250,000 $255,000 $260,000 $265,000 $275,000 Transfer - Retained Funds $430,859 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Annual Balance $501,948 $5,552 ($169,002)$15,428 ($30,159)($95,764)$78,614 $128,972 ($7,689)($58,370)$60,929 Year End Cash Balance $501,948 $507,500 $338,499 $353,927 $323,768 $228,005 $306,618 $435,590 $427,901 $369,532 $430,461 Fire Capital Equipment Fund Balance 12/31/22 $85,000 Table-10 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Fire CIP $170,000 $683,355 $542,355 $808,355 $815,000 $472,000 $395,000 $395,000 $607,000 $2,710,000 $0 Total Expenses $170,000 $683,355 $542,355 $808,355 $815,000 $472,000 $395,000 $395,000 $607,000 $2,710,000 $0 Revenue - Operating Levy $200,000 $275,000 $565,000 $565,000 $565,000 $565,000 $565,000 $565,000 $565,000 $565,000 $565,000 Revenues - Interest (2)$1,168 $2,323 $4,995 $5,548 $9,896 $5,094 $7,056 $10,597 $14,209 $13,653 $0 State Public Safety Grant $371,000 LL Buy Out Engine 22 and CMD 1 $455,250 Water/Sewer/Parks Share $168,600 Annual Balance $31,168 $133,568 $27,640 $217,443 ($240,104)$98,094 $177,056 $180,597 ($27,791)($2,131,347)$565,000 Year End Cash Balance $116,168 $249,736 $277,376 $494,818 $254,714 $352,809 $529,865 $710,462 $682,671 ($1,448,675)($883,675) 5 Year CIP Planning Period 5 Year CIP Planning Period 5 Year CIP Planning Period 5 Year CIP Planning Period Facilities Fund Balance 12/31/22 $15,778,511 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Operation and Maintenance (1)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 CIP Expenditures $16,141,200 $3,538,200 $2,263,200 $2,800,000 $320,000 $1,125,000 $209,000 $160,000 $160,000 $205,000 $160,000 Total Expenses $16,141,200 $3,538,200 $2,263,200 $2,800,000 $320,000 $1,125,000 $209,000 $160,000 $160,000 $205,000 $160,000 Tax Levy $375,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 Antenna Revenue $0 $100,000 $103,000 $106,090 $109,273 $112,551 $115,927 $119,405 $122,987 $126,677 $130,477 InterFund Loans - Enterprise Funds PW Bldg $3,100,000 $0 $0 $0 $0 $0 ($225,000)($225,000)($225,000)($225,000)($225,000) Bond Sale/Bonding Bill/Grants $700,000 $2,800,000 Transfer from Community Investment $900,000 $0 Annual Balance ($12,666,200)($2,938,200)($60,200)$606,090 $289,273 ($512,449)$181,927 $234,405 $237,987 $196,677 $245,477 Year End Cash Balance $3,112,311 $174,111 $113,911 $720,001 $1,009,274 $496,825 $678,752 $913,157 $1,151,145 $1,347,822 $1,593,299 Community Investment Fund Balance 12/31/22 $632,636 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Annual Expenditures $0 Community Improvement CIP $357,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Transfer Out $0 $0 $900,000 $0 $0 $0 $0 $0 $0 $0 $0 Total Expenses $357,000 $0 $900,000 $0 $0 $0 $0 $0 $0 $0 $0 Tax levy $219,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 Interest $6,326 $5,010 $7,060 $130 $2,132 $4,153 $6,194 $8,256 $10,339 $12,442 $14,567 Year End Cash Balance $500,963 $705,972 $13,032 $213,162 $415,294 $619,447 $825,641 $1,033,898 $1,244,237 $1,456,679 $1,671,246 Permanent Improvement Revolving (PIR) Fund Balance 12/31/22 $973,791 Table C-3 Current Year Project 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Police Expenses $430,859 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Expenses $430,859 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Revenues - Interest $25,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Annual Balance ($405,859)$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Year End Cash Balance $567,932 $577,932 $587,932 $597,932 $607,932 $617,932 $627,932 $637,932 $647,932 $657,932 $667,932 5 Year CIP Planning Period 5 Year CIP Planning Period 5 Year CIP Planning Period