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HomeMy WebLinkAbout09-28-2015 Council Work Session Packet City Council Work Session Monday, September 28, 2015, 5:00 p.m. Orono City Council Chambers AGENDA 1. Hwy. 12 Safety Audit and Improvement 2. Traffic Management Policy 3. 2016 Budget 4. Public Notice Signage Criteria 5. Freshwater Future Uses 6. Housing Density 7. Future Work Session Topics Upcoming Work Sessions  Compensation Study Next Steps  Park Commission Purpose and Guidance Work Session Topics or Requests Annual:  Budget and Goals: part of June, all of July, August and October.  City Administrator & Police Chief update (3 times per year for 15 minutes)  Joint Planning Commission/Park/Council meeting for check-in/direction (11/9/15) Additional topics:  Emerald Ash Borer (LL)  Sewer Connection Fees Policy (MG)  Jennifer Munt from the Met Council (LM)  Marina licensing (MG)  Permit exception criteria for lots less than 2 acres (DW/AP)  Construction Hours – Truck Traffic (LL) Previous Work Session Topics August 24, 2015  Emergency Notification SOP (Standard Operating Procedure)  Hwy 12 Safety Audit  2016 Budget  Living Wall  Update On Ordinances  City Council Conduct Policy  Paperless Council Packets July 27, 2015  Compensation Study Draft Report  2016 Budget  US Internet  Goals Documentation  Verbal Update from Park Commission Chair Rick Meyers June 22, 2015  WeCAB Request  Goals  Street Funding Discussion  2016 Budget Overview  Compensation Study Draft Report Memo To: Orono City Council From: Chief Correy Farniok Date: September 28, 2015 Re: US 12 Road Safety Audit: Technical Report The Police Department has been part of the Hwy 12 Safety Committee. A safety audit was conducted along a portion of Hwy 12 through the city of Orono. A final report was given to the committee on September 10th and a link to the report was given to the Orono City Council on Wednesday September 23. I will review the final report with the council at the September 28, 2015 work session. MEMORANDUM TO: CITY COUNCIL FROM: ADAM T. EDWARDS, PE SUBJECT: TRAFFIC MANAGEMENT POLICY DISCUSSION DATE: SEPTEMBER 28, 2015 ______________________________________________________________________________ References: Blaine Neighborhood Traffic Management Program, Dated September 22, 2014 City of Plymouth Neighborhood Traffic Calming Program, Dated July 9, 2002 Wayzata Speed Hump Policy, Dated September 20, 2005. 1. Issue. The City does not have a written policy for traffic management. 2. Background. City Staff and Council Members are routinely approached by residents requesting changes to their streets. Recent requests have include speed limit reductions, speed bump installation, designation of no parking areas, installation of street lighting, and installation of various signs. However, without a policy on how to handle these requests they have all been dealt with slightly differently. In order to better respond to residents, establish a mechanism to better understand issues and allow for consistent application across the community the City should establish a traffic management policy. Many of our fellow Minnesota cities have such policies and programs. These policies and programs vary from individual policies for individual items (e.g. –speed humps) to more comprehensive polies dealing with all traffic management related issues. 3. Proposed Policy. The following is an outline of the key portions of the proposed policy. a. Objective/ Purpose. The purpose of the policy will be to provide a systematic process for the City to address traffic concerns from residents through an easy-to-follow policy applied consistently throughout the City that incorporates a wide variety of traffic calming strategies. b. Policy Guidelines. (1) Proposals must be compatible to the transportation goals with in the City’s Community Management Plan. (2) Implementation is limited to public streets: residential and low volume collectors. (3) The City will take a system wide approach when addressing neighborhood traffic problems. (4) Speed control Implementation strategies will be limited to streets where the 85% speed exceeds 5 MPH above the posted/ stator speed limit. c. Procedure. The policy procedure is intended to provide a simple and uniform list of steps that residents and city government can follow. The purpose of the procedure is to: one; identify the nature and extent of traffic-related problems on a given street or area and two; select and implement the proper strategy for reducing the identified problem. Requests for removal of existing traffic management measures will be processed generally using the same procedures as outline in this program. 2 Step Description (1) Request First residents must identify candidate streets for traffic improvement and submit a written request to the City Engineer. Any requests for project proposals require a written application with 50% of project neighborhood signing the application. (2) Preliminary Screening and Evaluation The City Engineer and Chief of Police will review requests and determine whether they can be handled as part of the normal public works maintenance process or police enforcement function of the City or if they qualify for consideration under this policy. (3) Data Collection and Traffic Study If it is determined that the request falls under this Policy the City will undertake an engineering study of the street(s) or neighborhood including gathering relevant data of the proposed street. (4) Develop/Evaluate Traffic Management Strategies The City Staff will make a preliminary determination of the need for traffic management measures and make Recommendations. (5) Neighborhood Notification and Survey Staff will send out a summary letter, to present the recommended strategy lay out the next steps in the process. At this time a survey will be sent out to determine neighborhood support for the proposal. (6) Traffic Management Strategy Approval If 75% of the impacted residents respond favorably to the notification the proposal will be brought to the City Council in a public hearing for approval. (7) Implement Once approved and funded the solution will be implemented under the direction of the City Engineer. (8) Monitoring The City will continue to conduct periodic monitoring of the site to collect data for future implementation of strategies and to document the effectiveness d. Strategies. The following is a list of possible traffic management strategies. Each strategy includes information on its purpose, its effectiveness for solving different types of traffic problems, and a summary of advantages and disadvantages for implementation. (1) Speed and Traffic Volume. Enforcement Traffic Control Devices Roadway Adjustments Vertical Elements Increased Enforcement Vehicle Restrictions Narrowing Lanes Speed Humps/Bumps/Tables Variable Speed Display Board Turn Restrictions Chokers Raised Crosswalk Pavement Markings Mid-Block Narrowing Median Barrier Warning Signs Chicane Traffic Circle Stop Sign Implementation Street Closure (2) Speed Limit Changes. The City does not generally have the authority to set the speed limit on roadways. The State Department of Transportation has sole authority to regulate speed limits. Requests for speed limit changes would need to go through the City Council for approval. The City 3 would then petition the State via the County. Since most drivers travel at a speed they feel most comfortable for a given roadway, regardless of the posted speed limit, it is generally not recommended and not effective to install additional speed limit signs or reduce speed limits on residential roadways for speed reductions purposes only. (3) Signs and Street Markings. In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage, as well as impose an unnecessary financial burden on road authorities, it is the City’s policy to restrict the installation of new signs and to remove signs determined to be unnecessary for safety purposes and which are not required to comply with an applicable state or federal statute or regulation. The City will follow the guidelines established in the Minnesota Manual on Uniform Traffic Control Devices (MNMUTCD). If the City Engineer determines that a sign is required by the MNMUTCD it will be installed without going through this full approval procedure. (4) Parking. Where parking is considered a problem the City may consider limiting parking. City staff will consider input from those residents whose property is directly affected by the parking modification. The no parking restriction could include limiting the hours of parking during a particular time of day, restrict the type of vehicle parked or completely prohibiting parking on a roadway. This “No Parking” designation would apply to residents as well as visitors. (5) Street Lights. Street lighting will be considered on a request basis. The City Engineer has the authority to place street lights at intersections, at sharp turns and steep hills on city streets, and at the entrance to or within publicly owned parking facilities. Otherwise, the process to install a new street light will follow the same procedure as traffic control measures. The monthly charges from Xcel Energy are paid by the residents as part of the quarterly city utility bill. e. Cost and funding. For the purpose of discussions with affected residents, a cost estimate will be developed for the recommended strategy. Costs associated with implementing traffic management strategies vary significantly from just over $250 for installing a speed limit sign to $10,000 or more for a landscaped median. It is the policy of the City of Orono that the following cost sharing will occur with an approved traffic management strategy: (1) The City will pay the cost of administrative work, traffic study and data collection. (2) On residential streets (low volume-dead ends & cul-de-sacs) the City will pay 25% of the construction and installation costs of major strategies while the neighborhood affected will pay 75% of the cost (minor items such as installation of a limited number of signs or painting of crosswalks and other pavement markings would be assumed completely by the City). (3) On Collector streets the City will pay 75% of the construction and installation costs of major strategies while the neighborhood affected will pay 25% of the cost. 4. Recommendation. I recommend that Orono develop a policy for traffic management. Request: Discussion and direction on the development of a Traffic Control Policy for the City of Orono. TO: Mayor McMillan and Council Members FROM: Ron Olson, Finance Director DATE: September 28, 2015 SUBJECT: 2016 Enterprise Fund Budgets Attachments: 1. Enterprise Funds Summary 2. Enterprise Fund Line Items The enterprise fund budgets consist of the Water, Sewer, Stormwater, Recycling and Cable TV Funds. Unlike the General Fund, the accounting in the enterprise funds is similar to the accounting practices of private enterprise. The goal of the enterprise funds is to operate independent of tax support. 2012 was the first year that a formal budget was adopted for the enterprise funds. Prior to 2010, the enterprise funds did not attempt to cover depreciation expenses. Beginning with the completion of the 2009 rate study, the suggested rate increases were designed to cover depreciation. Water Fund The water fund has historically been operating at a loss. Because depreciation is a non-cash expenditure, the fund has had a positive operating cash flow since 2009 In most years, the operating loss has been covered by the revenue received from antenna leases on the water towers. Due to consolidations in the cellular industry and changing technologies, the lease revenue is not guaranteed to continue indefinitely. As part of the 2014 water rate/CIP discussions, it was determined that rates should increase 11% per year for the years 2014 – 2017. The budget is being presented with an 11% rate increase. As presented, the operating budget for 2015 will have an operating loss. The revenue amount is calculated using the four year average for consumption and an 11% rate increase. The expenditure budget is increasing by $15,253 (2.37%). $10,000 of the increase is in maintenance supplies and maintenance. The operating transfer of $158,000 is to the debt fund supporting the Casco Point Bonds ($55,000) and the 2014 Bonds Debt Service Fund ($103,000). 2016 capital expenditures as identified in the CIP include a monitoring software upgrade, The north water system extension, rehabilitation of the south water plant brine tank, well number one maintenance, and the West Lafayette main replacement. The 2016 capital expenditures total $760,000. The costs associated with the northern expansion ($600,000) will eventually be recovered as the properties being served are developed. The Water Funds’s current cash balance including the bond proceeds from the 2014 bonds is $2,100,000. Sewer Fund In recent years the sewer fund has mostly operated at a loss. Non-operating revenues however, have consistently offset the operating losses. This has resulted in a positive operating cash flow for the fund. In 2014, the fund covered operating expenses, including depreciation, for the first time since 2009. In 2015 the fund will operate at a loss. However, this includes depreciation of $275,000 which is a non- cash expenditure, so the fund will still experience a positive cash flow for the year. The loss is the direct result of a 22% increase in wastewater disposal charge to the Metropolitan Council. In 2016, the dipsal charges are decreasing by 19% (92,780). The variability in this budget line is due to the heavy rains and flooding that occurred in 2014. As has been discussed with the Council during previous budget processes, our system continues to have a high level of inflow and infiltration (I&I). As a result heavy rains and high water tables increase the flow through the MCES lift stations and increase our disposal charges. The total operating expenditure budget is decreasing by $77,265 (5.79%) The revenues are calculated with a 4% increase in the sewer rates as called for in the 2014 rate study. The operating transfer is to cover the sewer improvement that were part of the Casco Point project and will continue for another seven years. Upcoming capital expenditures can be covered by the fund’s current cash balances. Projects identified in the CIP for 2016 include: lift station updates; a generators for lift station #5; rehabilitation of the vactor truck; expansion of the northern collection system; increased lift station monitoring; and maintenance to the Navarre garage. Total anticipated capital expenditures are $1,300,648. The costs associated with the northern expansion ($710,000) will eventually be recovered as the properties being served are developed. The current cash balance for the fund is $2,900,000. Storm Water The Stormwater Fund is for the most part project based. Operating expenditures are mainly limited to engineering associated with NPDES, SWPPP and other state and federal requirements. Public Works time and materials spent on culvert cleaning/replacement are also charged to this fund. The purpose of this fund is to collect money for the larger Stormwater projects that will be required in the future. The revenue in the attached budget is calculated with a 10% increase in the rates. This is the annual increase required to avoid future special assessments for stormwater projects. Potential CIP projects in 2016 include: Replacing the Truck Mounted Sweeper, Shoreline Stabilization (SWMP 13); System improvements performed with road projects; and Kelley Avenue drainage improvements. The capital expenditures total $503,700. The funds current cash balance is $1,100,000. Recycling The recycling fund was newly created in 2013. Its major expenditure line is for contracted recycling charges. The current contract with Waste Management is capped at a 2.8% increase. However, as the result of low prices for recycling materials, the Recycled Material Offset (RMO) credit that we receive has been reduced to $0, this has resulted in the fund underperforming compared to the forecasts made when the fund was established. The full time wages that are charged to the fund represent 10% of the City Clerks wages. An additional fall cleanup is included in this budget. The budget is being presented with a 10% increase in rates. The current cash balance is $0. Cable The Cable fund was new for the 2015 budget. The projected revenues are based on current subscriber information and rates. The line item for Internet/Other communications covers the costs associated with streaming and online access of council meetings. It has been increased to pay for an increased cost of our fiber internet connection. Revenue for the fund is in the form franchise fees that are set by the City’s franchise agreement with Mediacom. The current cash balance of the fund is $60,642.38. Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 101 Full-Time Employees Regular 98,916 103,355 46,647 107,150 3,795 3.67% 102 Full-Time Employees Overtime 10,816 10,000 7,058 10,000 0 0.00% 103 Part-Time Employees 10,699 15,203 4,988 15,730 527 3.47% 121 PERA 8,499 9,864 4,265 9,970 106 1.07% 122 FICA 9,654 10,062 4,656 10,170 108 1.07% 135 City Benefit Contribution 7,929 22,276 3,833 21,680 (596)-2.68% 143 OPEB Expense 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 7,217 6,647 3,324 6,960 313 4.71% Total Personal Services 153,731 177,407 74,770 181,660 4,253 2.40% 201 Office supplies 197 200 0 200 0 0.00% 212 Motor Fuels & Lubricants 4,466 3,500 1,823 4,500 1,000 28.57% 216 Chemicals and Chem Products 28,056 35,000 2,630 35,000 0 0.00% 221 Equipment Parts & Accessories 938 500 8 0 (500)-100.00% 222 Vehicle Equipment & Parts 779 1,000 0 1,000 0 0.00% 223 Bldg/Grounds Maint. Supplies 0 200 4 200 0 0.00% 226 Clothing & personal equipment 892 1,000 417 1,000 0 0.00% 227 Utility System Maint. Supplies 23,228 40,000 12,386 45,000 5,000 12.50% 240 Small Tools and Minor Equip 1,930 2,000 1,948 2,000 0 0.00% 401 Repairs/Maint-Office Equip 1,650 2,300 766 2,300 0 0.00% 402 Repairs/Maint-Auto Equip 0 500 0 0 (500)-100.00% 403 Repairs/Maint-Misc. Equip 3,103 3,000 6,467 3,500 500 16.67% 404 Repairs/Maint-Bldgs/Grounds 324 1,500 2,203 1,500 0 0.00% 405 Repairs/Maint-Watermains/plant 58,773 40,000 20,246 45,000 5,000 12.50% Total Supplies & Maintenance 124,336 130,700 48,897 141,200 10,500 8.03% City of Orono 2016 Line Item Budget Water Personal Services Supplies & Maintenance Page 1 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 301 Auditing and Acct'g Services 4,000 4,000 0 4,000 0 0.00% 304 Engineering-Consulting 23,950 15,000 15,826 15,000 0 0.00% 307 Legal-Consulting 4,487 1,500 853 1,500 0 0.00% 312 Bank Fees 1,396 1,200 892 1,200 0 0.00% 319 Professional Services 27,265 500 0 500 0 0.00% Total Professional Services 61,098 22,200 17,571 22,200 0 0.00% 361 General Liability Ins 4,000 4,000 2,000 4,000 0 0.00% 362 Umbrella Liability Ins 1,100 1,800 900 1,800 0 0.00% 366 Property Insurance 1,500 3,800 1,900 3,800 0 0.00% 367 Equipment Floaters Ins 100 380 190 380 0 0.00% 368 Automotive Insurance 350 300 150 300 0 0.00% Total Insurances 7,050 10,280 5,140 10,280 0 0.00% City of Orono 2016 Line Item Budget Water cont. Professional Services Insurances Page 2 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 321 Telephone 2,915 3,000 823 3,000 0 0.00% 322 Postage 295 350 158 350 0 0.00% 340 General Advertising 0 500 0 0 (500)-100.00% 352 Printing & Publishing 925 0 0 1,000 1,000 N/A 381 Gas & Electric 64,405 73,000 26,857 73,000 0 0.00% 382 Water Utilities 1,022 1,100 270 1,100 0 0.00% 387 Intergovernmental Services 23,500 30,000 5,636 30,000 0 0.00% 409 Depreciation & Amortization 92,645 115,000 0 115,000 0 0.00% 415 Other Equipment Rentals 203 200 0 200 0 0.00% 433 Memberships 408 600 437 600 0 0.00% 437 Training & Development 1,728 3,500 2,319 3,500 0 0.00% 438 Administrative Charge 16,000 16,000 7,923 16,000 0 0.00% 441 Licenses & Taxes 2,610 2,000 621 2,000 0 0.00% 489 Other Miscellaneous Charges 4,183 4,000 1,097 4,000 0 0.00% Total Other Expenses 210,840 249,250 46,141 249,750 500 0.20% Total Operating Expenses 557,055 589,837 192,518 605,090 15,253 2.59% 612 Other Long-Term Oblig Interest 0 0 0 0 0 N/A 613 Other Interest Expense 0 0 0 0 0 N/A 720 Operating Transfers 158,000 55,000 0 158,000 103,000 187.27% Total Non-Operating Expenses 158,000 55,000 0 158,000 103,000 187.27% Total Water Fund 715,055 644,837 192,518 763,090 118,253 18.34% Water cont. City of Orono Other Expenses Non-Operating Expenses 2016 Line Item Budget Page 3 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 101 Full-Time Employees Regular 159,339 173,192 80,994 179,500 6,308 3.64% 102 Full-Time Employees Overtime 19,090 12,000 6,460 12,000 0 0.00% 103 Part-Time Employees 10,699 15,203 4,988 15,730 527 3.47% 121 PERA 13,749 15,150 6,910 15,540 390 2.57% 122 FICA 14,364 15,691 6,839 15,850 159 1.01% 135 City Benefit Contribution 29,950 33,404 17,061 36,590 3,186 9.54% 143 OPEB Expense 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 12,000 9,805 4,903 11,600 1,795 18.31% Total Personal Services 259,192 274,445 128,155 286,810 12,365 4.51% 201 Office supplies 397 400 72 400 0 0.00% 212 Motor Fuels & Lubricants 10,232 8,000 4,253 8,000 0 0.00% 221 Equipment Parts & Accessories 1,865 1,500 35 1,500 0 0.00% 222 Vehicle Equipment & Parts 896 2,500 144 2,500 0 0.00% 223 Bldg/Grounds Maint. Supplies 0 500 0 0 (500)-100.00% 226 Clothing & personal equipment 1,330 1,000 379 1,000 0 0.00% 227 Utility System Maint. Supplies 3,232 9,000 1,120 9,000 0 0.00% 240 Small Tools and Minor Equip 1,358 5,000 1,373 2,500 (2,500)-50.00% 401 Repairs/Maint-Office Equip 3,047 2,400 1,170 3,050 650 27.08% 402 Repairs/Maint-Auto Equip 0 1,500 80 1,500 0 0.00% 403 Repairs/Maint-Misc. Equip 3,472 4,000 4,340 4,500 500 12.50% 404 Repairs/Maint-Bldgs/Grounds 99 0 3,105 1,500 1,500 N/A 406 Repairs/Maint-Swr lines/lifts 71,146 60,000 28,942 62,500 2,500 4.17% 443 Repairs/Maint-I&I Reduction 1,463 25,000 0 25,000 0 0.00% Total Supplies & Maintenance 98,536 120,800 45,012 122,950 2,150 1.78% Sewer Supplies & Maintenance Personal Services City of Orono 2016 Line Item Budget Page 4 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 301 Auditing and Acct'g Services 6,000 6,000 0 6,000 0 0.00% 304 Engineering-Consulting 5,747 15,000 1,313 15,000 0 0.00% 307 Legal-Consulting 1,032 1,000 266 1,000 0 0.00% 312 Bank Fees 1,396 1,200 892 1,200 0 0.00% 319 Professional Services 0 4,000 0 0 (4,000)-100.00% Total Professional Services 14,175 27,200 2,471 23,200 (4,000)-14.71% 361 General Liability Ins 4,500 8,000 4,000 8,000 0 0.00% 362 Umbrella Liability Ins 2,500 3,600 1,800 3,600 0 0.00% 366 Property Insurance 1,500 3,200 1,600 3,200 0 0.00% 367 Equipment Floaters Ins 500 1,230 615 1,230 0 0.00% 368 Automotive Insurance 1,000 2,900 1,450 2,900 0 0.00% Total Insurances 10,000 18,930 9,465 18,930 0 0.00% City of Orono 2016 Line Item Budget Sewer cont. Professional Services Insurances Page 5 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 321 Telephone 3,511 5,000 1,063 5,000 0 0.00% 322 Postage 1,572 1,500 870 1,500 0 0.00% 331 Travel Expenses 0 100 0 100 0 0.00% 340 General Advertising 0 300 0 300 0 0.00% 352 Printing & Publishing 0 0 0 0 0 N/A 381 Gas & Electric 35,994 40,000 14,455 40,000 0 0.00% 382 Water Utilities 0 0 0 0 0 N/A 383 MCES-Sewer 398,991 487,310 284,262 394,530 (92,780)-19.04% 387 Intergovernmental Services 49,620 40,000 10,581 45,000 5,000 12.50% 409 Depreciation & Amortization 270,819 275,000 0 275,000 0 0.00% 415 Other Equipment Rentals 261 2,500 0 2,500 0 0.00% 433 Memberships 0 1,000 0 1,000 0 0.00% 437 Training & Development 4,002 4,500 2,455 4,500 0 0.00% 438 Administrative Charge 32,000 32,000 16,000 32,000 0 0.00% 439 Meeting Expenses 0 0 0 0 0 N/A 440 Special Equipment Replacement 0 0 0 0 0 N/A 441 Licenses & Taxes 809 1,000 46 1,000 0 0.00% 489 Other Miscellaneous Charges 4,133 3,500 971 3,500 0 0.00% Total Other Expenses 801,711 893,710 330,703 805,930 (87,780)-9.82% Total Operating Expenses 1,183,613 1,335,085 515,806 1,257,820 (77,265)-5.79% City of Orono 2016 Line Item Budget Other Expenses Sewer cont. Page 6 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 613 Other Interest Expense 0 0 0 0 0 N/A 720 Operating Transfers 111,300 111,000 0 111,300 300 0.27% Total Non-Operating Expenses 111,300 111,000 0 111,300 300 0.27% Total Sewer Fund 1,294,913 1,446,085 515,806 1,369,120 (76,965)-5.32% City of Orono 2016 Line Item Budget Sewer cont. Non-Operating Expenses Page 7 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 101 Full-Time Employees Regular 0 5,725 0 4,670 (1,055)-18.43% 102 Full-Time Employees Overtime 0 1,500 0 0 (1,500)-100.00% 103 Part-Time Employees 0 0 0 0 0 N/A 104 Temporary Employees Regular 0 0 0 0 0 N/A 121 PERA 0 540 0 350 (190)-35.19% 122 FICA 0 555 0 360 (195)-35.14% 135 City Benefit Contribution 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 0 32 0 27 (5)-15.63% Total Personal Services 0 8,352 0 5,407 (2,945)-35.26% 221 Equipment Parts & Accessories 0 0 0 0 0 N/A 401 Repairs/Maint-Office Equip 0 1,000 0 1,000 0 0.00% Total Supplies & Maintenance 0 1,000 0 1,000 0 0.00% 316 Contract Recycling Pickup 0 107,000 0 110,500 3,500 3.27% 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 0 107,000 0 110,500 3,500 3.27% Professional Services City of Orono 2016 Line Item Budget Recycling Personal Services Supplies & Maintenance Page 8 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 352 Printing & Publishing 0 0 0 0 0 N/A 361 General Liability Ins 0 500 0 500 0 0.00% 438 Administrative Charge 0 2,500 0 2,500 0 0.00% 442 Spring,Fall,X-mas Cleanup 0 7,000 0 7,000 0 0.00% 444 Organics Recycling 0 0 0 0 0 N/A Total Other Expenses 0 10,000 0 10,000 0 0.00% 0 126,352 0 126,907 555 0.44% City of Orono 2016 Line Item Budget Recycling cont. Other Expenses Recycling Total Page 9 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 101 Full-Time Employees Regular 50,044 31,130 20,902 34,130 3,000 9.64% 102 Full-Time Employees Overtime 990 0 453 0 0 N/A 121 PERA 3,375 2,278 1,531 2,560 282 12.38% 122 FICA 3,788 2,323 1,605 2,610 287 12.35% 135 City Benefit Contribution 1,933 5,995 997 5,250 (745)-12.43% 143 OPEB Expense 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 900 809 405 860 51 6.30% Total Personal Services 61,030 42,535 25,893 45,410 2,875 6.76% 201 Office supplies 1,491 0 0 0 0 N/A 227 Utility System Maint. Supplies 28,448 20,000 9,534 9,500 (10,500)-52.50% 240 Small Tools and Minor Equip 4,812 1,000 72 1,000 0 0.00% 401 Repairs/Maint-Office Equip 1,342 1,500 685 1,500 0 0.00% 402 Repairs/Maint-Auto Equip 10,753 2,000 135 4,000 2,000 100.00% 404 Repairs/Maint-Bldgs/Grounds 0 0 0 0 0 N/A 406 Repairs/Maint-Swr lines/lifts 1,382 0 0 14,000 14,000 N/A Total Supplies & Maintenance 48,229 24,500 10,426 30,000 5,500 22.45% 2016 Line Item Budget Storm Water City of Orono Personal Services Supplies & Maintenance Page 10 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 301 Auditing and Acct'g Services 2,500 3,500 2,725 3,500 0 0.00% 304 Engineering-Consulting 23,050 15,000 5,062 15,000 0 0.00% 307 Legal-Consulting 29 1,000 217 1,000 0 0.00% 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 25,579 19,500 8,004 19,500 0 0.00% 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 361 General Liability Ins 750 500 250 500 0 0.00% 362 Umbrella Liability Ins 375 220 110 220 0 0.00% 367 Equipment Floaters Ins 0 1,250 0 1,250 0 0.00% 370 Insurance Agent of Record 0 0 0 0 0 N/A 379 Insurance Deductibles 0 0 0 0 0 N/A Total Insurances 1,125 1,970 360 1,970 0 0.00% Professional Services City of Orono 2016 Line Item Budget Storm Water cont. City of Orono 2016 Line Item Budget Storm Water cont. Insurances Page 11 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 322 Postage 1,540 1,700 870 1,700 0 0.00% 331 Travel Expenses 0 0 0 0 0 N/A 352 Printing & Publishing 0 0 0 0 0 N/A 409 Depreciation & Amortization 32,531 31,000 0 31,000 0 0.00% 415 Other Equipment Rentals 643 0 0 0 0 N/A 433 Memberships 0 0 0 0 0 N/A 437 Training & Development 0 0 0 0 0 N/A 438 Administrative Charge 16,000 16,000 8,000 16,000 0 0.00% 441 Licenses & Taxes 0 0 0 0 0 N/A 489 Other Miscellaneous Charges 0 500 0 500 0 0.00% Total Other Expenses 50,713 49,200 8,870 49,200 0 0.00% Total Operating Expenses 186,676 137,705 53,552 146,080 8,375 6.08% 513 Easements & Rights of Way 0 0 0 0 0 N/A 592 Storm Sewer Utility Const 266 0 0 0 0 N/A Total Non-Operating Expenses 266 0 0 0 0 N/A Total Stormwater Fund 186,941 137,705 53,552 146,080 8,375 6.08% City of Orono 2016 Line Item Budget Storm Water cont. Other Expenses Non-Operating Expenses Page 12 Attachment 2 - Enerprise Line Items 2 0 1 2 2014 Actual 2015 Budget Y-T-D Jun 30, 2015 2016 Dept Request Dollar Increase (Decrease) % Increase (Decrease) 101 Full-Time Employees Regular 0 10,248 5,124 10,740 492 4.80% 102 Full-Time Employees Overtime 0 500 0 500 0 0.00% 121 PERA 0 807 370 840 33 4.09% 122 FICA 0 823 392 860 37 4.50% 135 City Benefit Contribution 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 50 59 30 65 6 10.17% Total Personal Services 50 12,437 5,916 13,005 568 4.57% 301 Auditing and Acct'g Services 1,000 2,000 0 2,000 0 0.00% 307 Legal-Consulting 0 500 0 500 0 0.00% 319 Professional Services 1,760 2,000 480 2,000 0 0.00% Total Professional Services 2,760 4,500 480 4,500 0 0.00% 329 Internet/Other Communications 5,633 10,000 5,001 15,000 5,000 50.00% 401 Repairs/Maint-Office Equip 1,485 500 0 500 0 0.00% 409 Depreciation & Amortization 0 4,600 0 4,600 0 0.00% 438 Administrative Charge 2,500 2,500 1,250 2,500 0 0.00% Total Other Expenses 9,618 17,600 6,251 22,600 5,000 28.41% Total Operating Expenses 12,428 34,537 12,646 40,105 5,568 16.12% Total Cable TV Fund 12,428 34,537 12,646 40,105 5,568 16.12% Other Expenses Personal Services Professional Services City of Orono 2016 Line Item Budget Cable Franchise Page 13 MEMORANDUM TO: ORONO CITY COUNCIL FROM: JEREMY BARNHART, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PUBLIC NOTIFICATION SIGNS DATE: SEPTEMBER 28, 2015 There has been discussion in recent weeks regarding the public notice signs displayed on a subject property prior to a public hearing for a development proposal. Currently, each applicant posts a city furnished small (18” x 2’) green and white sign on the property noting a pending application. In addition, in some cases the city posts a larger (2’ x 4’) sign. All signage is posted in addition to the required posting in the newspaper, on the city website, and the mailed notice to property owners within 350 feet. (Variance applications require notification of property owners within 150 feet). The signs are intended as an “in the field’ notice on a particular project, a tangible reminder of pending action. The primary challenges with signs are visibility and location. On a large project, where do you place the sign? The Dayton property, for example, generated interest over 1000 feet away, on the opposite side of the lake. Posting a sign for an extended period of time lends itself to visibility fatigue, defeating the purpose. Lastly, what projects trigger the need for larger sign? The city currently owns 5 of the signs, which are placed by public works staff. To address these goals and concerns, staff would suggest that the city post a sign for any subdivision larger than 4 units or 10 acres. The sign would be posted until the City Council has acted on the application, then would be removed. The sign would be posted in the most prominent location as determined by staff. Signs would continue to be placed and maintained by public works staff. MEMORANDUM TO: ORONO CITY COUNCIL FROM: JEREMY BARNHART, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FRESHWATER PROPERTY DATE: SEPTEMBER 28, 2015 In recent weeks, Staff has been receiving a number of phone calls regarding the future use of the Freshwater property. Most of these callers have identified their desire to develop, or redevelop, the property in some capacity as residential. The Freshwater property, 7.59 acres, is currently split into 2 parcels. The northern parcel is 5 acres, and is improved with an office building. This parcel is guided for office uses. The southern parcel is 2.59 acres, is vacant, and is guided for mixed use residential. Both parcels are zoned for office uses. Municipal services are provided to the property. Those investigating the building suggest that the building is no longer viable for an office use, and tearing down the building would provide for more beneficial use of the property. Recognizing that any change in land use will require a comprehensive plan amendment, would the Council consider residential in some density appropriate for the property? Assuming yes, would the council consider any structure height taller than 2 ½ stories and 30 feet? Regardless of the density, what attributes does the council find most important in the possible redevelopment of the property? Views into the wetland/ natural areas? Public space for outdoor activities? Traffic? Building design? Others? 75 3.8 © Bolton & Menk, Inc - Web GIS 0 Legend Freshwater building This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 9/22/2015 8:29 AM 528 Feet Railroad City Limits Parcels (6-1-2015) MEMORANDUM TO: ORONO CITY COUNCIL FROM: JEREMY BARNHART, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: DISCUSSION OF DENSITY DATE: SEPTEMBER 28, 2015 In July and August, the City Council reviewed a sketch plan prepared by Tom Gonyea for the Charlie James property in the southwest corner of County Rd 112 and Old Crystal Bay Road. The most recent development plan included 42 homes (4 attached) on 12.72 dry buildable acres, yielding a density of 3.3 units per acre. Recognizing the property is guided for 7-10 units per acre, the Council directed staff to discuss the project with the Met Council, and identify anticipated reaction to the reduction of density. The Met Council suggested that the proposal would require a land use amendment, and the Council will look for opportunities to provide the 7/10 residential units per acre elsewhere. 7/10 acres is typically obtained through attached dwelling units (townhomes, apartments, etc.) The Comprehensive Plan identifies areas for additional development on Map 3B-6a, attached, and is summarized in table 3: All other areas that are candidates for higher densities, based on the Comprehensive Plan, are in or near established residential districts. Based on the characteristics of the Orchard area (separated neighborhood location, adjacent to higher intensity uses, county and state roads 112 and 12, the school district), the Council may find maintaining the prescribed higher density as most appropriate for the City. Further, the highest density (10/15 units currently slated for the Eisinger property) seems more appropriate for the eastern end, nearer the Old Crystal Bay frontage, because the Lupient property on the south shore of Lake Claussen seems most likely to develop in the 1 unit per two acre range. F E D CB A Planned Development Sites City of Orono Minnesota Planned Development Areas Parcel 2008 MUSA Proposed MUSA 2010-2030 City Limits A - Orchard Area B - Fire Station Area C - High Density Site D - New MUSA Sites E - 2 Acre Sewered Lots F - Navarre Mixed Use Area Map associated with Net Density of Residential Development Table. MAP 3B-6a Source: Bonestroo, Northwest Associated Consultants. Date: May 19, 2010. . 0 3,600 7,200 Feet 1, 11 8.3© Bolton & Menk, Inc - Web GIS 0 Legend Orchard area This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 9/22/2015 2:49 PM 783 Feet Railroad City Limits Parcels (6-1-2015) Wetlands Preserve - 50' Manage 1 - 35' Manage 2 - 25' Manage 3 - 16.5' Unclassified Fu t u r e L a n d U s e C a t e g o r i e s Rural (1 unit/5 ac)Rural Residential (1 unit/2 ac)Low Density Residential (0.5-2 units/ac)Low-Medium Density Residential (2-3 units/ac)Medium Density Residential (3-7 units/ac)Medium-High Density Residential (7-10 units/ac)High Density Residential (10-15 units/ac)Mixed Use Residential (6-15 units/ac)Commercial Office In d u s t r i a l Park, Recreational, and Open Space In s t i t u t i o n a l Proposed MUSA Open Water Parcel Railroad City LimitsCity of Orono Minnesota 20 3 0 L a n d U s e P l a n . 0 4 , 0 0 0 8 , 0 0 0 Feet Source: Bonestroo, Northwest Associated Consultants. Date: June 16, 2010.MAP 3B-6