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Home My WebLink About06-12-2023 Council PacketAgenda Council Meeting Monday, June 12, 2023 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Roll Call Pledge of Allegiance Swearing In Ceremony 1.Oaths of Office 2.Orono Police Explorer Recognition Approval of Agenda Consent Agenda 3.City Council Meeting Minutes of May 22, 2023 4.City Council Work Session Minutes of May 22, 2023 5.Claims/Bills 6.Authorization to Accept Resignation of Carrie Krienke 7.Approval of Garbage Hauler License 8.Appointment of Seasonal Employees 9.2023 Crack Sealing 10.Approval of Temporary Parking Permit 11.Approval of Tonkawa-Partenwood Force main Replacement 12.Authorization to Accept Resignation of Jay Dembouski 13.Authorization to Hire Cadet (CSO) – Beck and Gagan 14.Peter Johnson, 2965 Casco Point Road, Termination of Resolution 5918 – Resolution No. 7369 15.LA23-000017 – Murphy & Co. Design, 746 Tonkawa Road, Variances for hardcover, driveway width and rear yard setback – Resolution No. 7370 16.LA23-000020 – Jamie Grant, 3020 Casco Point Road, Average Lakeshore Setback, Variance – Resolution No. 7371 17.LA23-000021 – Teresa Elsbernd with Home Reflections, o/b/o John & Leslie Cadle, 2691 Ethel Avenue, Average Lakeshore Setback Variance – Resolution No. 7372 18.Street Improvement Project Planning and Engineering (Project #24-001) Fire Department Report 19.Approval of Course of Action for Fire Needs Assessment – Establishment of the Orono Fire Department Appointment of City Council Member 20.Appointment to Fill Vacancy on the Orono City Council - Resolution No. 7377 21.Approval of 2023 Annual Appointments – Resolution No. 7378 Presentation 22.LMCD Update – Richie Anderson Community Development Report 23.LA23-000011 – Matthew & Susanne Johnson, 1015 Wildhurst Trail / PID 07-117-23-21-0002 (fka Agenda Council Meeting Monday, June 12, 2023 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us 1003 Wildhurst Trail), Subdivision: Preliminary Plat – Resolution No. 7373 Finance Report City Attorney Report City Administrator/Engineer Report 24.Next Work Session Draft Agenda Public Comments – (Limit 3 Minutes per Person) This is an opportunity for the public to address the City Council. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Mayor/Council Report Adjournment Upcoming Events 2023 06/20 Planning Commission Meeting, 6:00 p.m. (Matt Johnson) 07/03 City Offices Closed 07/04 City Offices Closed 07/05 Park Commission Work Session, 6:00 p.m. 07/10 Council Work Session, 5:00 p.m. 07/10 Council Meeting, 6:00 p.m. 07/17 Planning Commission Meeting, 6:00 p.m. (Dennis Walsh) 07/24 Council Work Session, 5:00 p.m. 07/24 Council Meeting, 6:00 p.m. 08/07 Park Commission Meeting, 6:00 p.m. 08/14 Council Work Session, 5:00 p.m. 08/14 Council Meeting, 6:00 p.m. 08/21 Planning Commission Meeting, 6:00 p.m. (Richard F. Crosby II) 08/28 Council Work Session, 5:00 p.m. 08/28 Council Meeting, 6:00 p.m. AGENDA ITEM Prepared By: CF Reviewed By: AMC Approved By: 1. Purpose. The purpose of this action item is the swearing in of Deputy Chief, Sergeant and two Police Officers. 2. Background. Recently the Orono Police Department has had two promotions and has hired two police officers. The two police officers have completed their field training program and are on solo patrol. The officers that will be given the oath of office for police officers are Melissa Klukas and Jennifer Lyrek. Tony Wittke has been promoted to Deputy Chief and Ryan Spencer has been promoted to Sergeant. COUNCIL ACTION REQUESTED Mayor Dennis Walsh or Designee to read and administer the Oath of Office. Item No.: 1 Date: June 12, 2023 Item Description: Oaths of Office Presenter: Correy Farniok Police Chief Agenda Section: Swearing In Ceremony OATH OF OFFICE FOR POLICE OFFICER CITY OF ORONO, MINNESOTA I Melissa Klukas, do solemnly swear under oath that I will support the Constitution of the United States of America and of the State of Minnesota, and faithfully discharge the duties of the office of Police Officer in the City of Orono, of the County of Hennepin to the best of my judgment and ability, so help me God. __________________________ Signed Date Subscribed and sworn before me this twelfth day, of June, 2023. ____________________________________________ City Clerk OATH OF OFFICE FOR POLICE OFFICER CITY OF ORONO, MINNESOTA I Jennifer Lyrek, do solemnly swear under oath that I will support the Constitution of the United States of America and of the State of Minnesota, and faithfully discharge the duties of the office of Police Officer in the City of Orono, of the County of Hennepin to the best of my judgment and ability, so help me God. __________________________ Signed Date Subscribed and sworn before me this twelfth day, of June, 2023. ____________________________________________ City Clerk OATH OF OFFICE FOR POLICE OFFICER CITY OF ORONO, MINNESOTA I Ryan Spencer, do solemnly swear under oath that I will support the Constitution of the United States of America and of the State of Minnesota, and faithfully discharge the duties of the office of Sergeant in the City of Orono, of the County of Hennepin to the best of my judgment and ability, so help me God. __________________________ Signed Date Subscribed and sworn before me this twelfth day, of June, 2023. ____________________________________________ City Clerk OATH OF OFFICE FOR POLICE OFFICER CITY OF ORONO, MINNESOTA I Tony Wittke, do solemnly swear under oath that I will support the Constitution of the United States of America and of the State of Minnesota, and faithfully discharge the duties of the office of Deputy Chief in the City of Orono, of the County of Hennepin to the best of my judgment and ability, so help me God. __________________________ Signed Date Subscribed and sworn before me this twelfth day, of June, 2023. ____________________________________________ City Clerk AGENDA ITEM Prepared By: CF Reviewed By: AMC Approved By: 1. Purpose. The purpose of this council action is to recognize the outstanding performance of the Orono Police Explorers. 2. Background. Law Enforcement Exploring is a program sponsored by local law enforcement agencies to provide career information and scholarship opportunities to students aged 14 (completed 8th grade) to 20. The explorers are led by Orono Police Officers Brayden Sherman, Trey Wiebusch, Mike Fournier and Jane Szczepanik. 3. Explorer Conference Results. Each year Explorers test their skills and training at the Minnesota Law Enforcement Explorers Conference. The conference had more than 500 explorers participating in various events and categories. Five of the eight Orono explorers had no prior experience and it was their first conference. This year’s conference was held in Rochester, MN in April and was attended by all eight of the Orono Police Explorers along with their four Police Explorer Advisors. This year the explorers Team A, Sam Lieberman, Connor Houston, Isabella Bagan and Anders Flom. Team B, Caden Houge, Alex Courtney Bernal, Kohlton Beck and Hunter Fox. This year this outstanding group of individuals brought home 1st place in Emergency Field First Aid, 1st place in Interview and Interrogation, 2nd place in Crisis Intervention Training, 2nd place in Suspicious Activity, 2nd place in THC and Edible Cannabis Law, 5th place in Interview and Interrogation, and 5th place in Domestic Crisis. COUNCIL ACTION REQUESTED No council action needed Item No.: 2 Date: June 12, 2023 Item Description: Orono Police Explorer Recognition Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 12 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Matt Johnson, Alisa Benson, Richard Crosby III, and Victoria Seals. Representing Staff were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Public Works Superintendent David Goman, and Finance Director Ron Olson. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. SWEARING IN CEREMONY OF JUNIOR CADETS Police Chief Correy Farniok presented Jacob and Anna Stankevitz as new Junior Cadets under the Growth Through Opportunity (GTO) Program. The Junior Cadet program is designed for young adults with intellectual and developmental disabilities to gain skills and experience by volunteering with their local Police Department, City staff and Parks Department. Mayor Walsh conducted the swearing in ceremony. APPROVAL OF AGENDA The Agenda was approved by consensus as presented. CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF MAY 8, 2023 This item was removed from the Consent Agenda 2. COUNCIL WORK SESSION MINUTES OF MAY 8, 2023 3. CLAIMS/BILLS 4. APPROVAL OF TRANSIENT MERCHANT LICENSE – RENAISSANCE FIREWORKS 5. NAVARRE PARKING LOT AND GOLF COURSE PARKING LOT AWARD – (PROJECT #21-040) & (PROJECT #23-031) 6. APPROVAL OF WAGE ADJUSTMENT FOR LELS LOCAL #40 7. APPROVE HENNEPIN COUNTY ASSESSING SERVICES Crosby moved, Seals seconded, to approve the Consent Agenda with Item 1 removed. VOTE: Ayes 5, Nays 0. 1. CITY COUNCIL MEETING MINUTES OF MAY 8, 2023 Benson asked that the May 8, 2023 meeting minutes be corrected to change the word receiving to reading in her Council Report referring to notes of the Future Fires Services meetings. Benson moved, Crosby seconded, to approve the City Council Meeting Minutes of May 8, 2023 with one correction. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 12 FINANCE DIRECTOR REPORT 8. MEETING MANAGEMENT – AGENDA & VIDEO RECORDING AND ENCODING EQUIPMENT Finance Director Olson gave a presentation on agenda management and video recording and encoding for City meetings. He said there are two parts that were included in the 2023 budget. The first would allow the Clerk to create the agenda more efficiently and have all staff use the same agenda item template through an agenda management tool rather than a Word document. Council members would need to log into a cloud site to view the agenda. Any changes would be made to it in real time across the board. The second part of the proposal would update video recording of City meetings. Security and Sound and Granicus have been the City’s providers for this. Granicus was the low quote on the videoing and posting. The proposal would add cameras and replace the encoder that has been failing. In addition, it would allow Granicus to video meetings remotely and handle the encoding and posting to the City website rather than taking staff IT time for that. For an additional cost the videos could also include edited closed captioning. Streaming and other social media linking could also be options in the future. Olson said the more robust option is the most expensive, but staff believes it is worth the investment. The proposal calls for one-time costs of about $93,000 including $28,836 for AV upgrades with Security and Sound and the remainder for services and equipment from Granicus. There would be annual costs of about $30,000 for agenda management, remote broadcasting, and closed captioning with post-meeting correcting. Walsh said he would support going to the most current technical solutions and moving forward, including closed captioning. Benson said she thought the closed captioning is important for many people so she appreciates that aspect of the proposal. Johnson moved, Benson seconded, to approve the meeting management and video recording and encoding solution as outlined in Table 3. VOTE: Ayes 5, Nays 0 CITY ATTORNEY REPORT City Attorney Mattick had nothing to report but noted there would be a closed session at the end of the meeting. CITY ADMINISTRATOR/ENGINEER REPORT 9. NEXT WORK SESSION DRAFT AGENDA City Administrator Edwards proposed two items for the agenda that he said have been planned for some time. One would be a discussion of the latest legislation around THC and marijuana legalization and what implications that might have for municipalities and the second, a first look at the 2024 budgeting process. Johnson moved, Crosby seconded, to approve the next Work Session draft agenda as submitted. VOTE: Ayes 5, Nays 0 MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 12 PUBLIC COMMENTS Mayor Walsh opened public comments asking attendees to hold comments on the Fire Department to the public comments following that agenda item. Richie Anderson, 3205 Crystal Bay Road, asked the Council to consider establishing a Citizen of the Month and he nominated Cass Holloway as the first recipient. He said he was nominating him for standing up to an individual who he characterized as the schoolyard bully at the May Coffee with the Mayor, adding that Holloway left without creating an altercation. Chelsea Wetrick, Independence, questioned why when other cities are combining Fire Departments the City of Orono is trying to go it alone. She said it was due to the Mayor’s ego. She also pointed out that the Mayor now has a four-year term, stating that if he didn’t, he would no longer be in office as liars and cheaters get called out quickly. She suggested he use the resignation letter Jay Nygard had prepared for him. James Elder, 195 South Brown Road, asked Orono and Long Lake to get back to the negotiating table and settle the dispute before irreversible and costly things happen. He said the fire fighters are stressed and in- fighting in the Department is happening. He said the citizens should be concerned about their fire service and taxpayers should be concerned about the cost. From his rough evaluation of the needs assessment that the Chief has done, Mr. Elder said operating costs for the Fire Department, which are around $550,000 now, would increase to $1.6 million thereafter because of these expenses. Due to the divisive nature of the situation, he wondered if other cities would be willing to partner with Orono in the future. Mike Hart, 2510 Casco Point Road, said as a 21-year resident of Orono he wanted to talk about the Public Works facility and the Fire Department the City is proposing to change. He said when major changes are proposed the City should go out of its way to provide information and obtain input from the public. His observation the past few months is that the Mayor and the Council are making these decisions with very little input from the citizens. At breakfast with the Mayor in March, he was promised that by the May meeting, residents would have all the costs and needs and final projected costs for the changes being proposed for the Fire Department. While the report was fairly thorough on the fire apparatus, he said, no detailed costs were included in that report, including one of the largest, the remodeling of the current Public Works facility to serve as the new fire station. The council has already made the decision to break away from Long Lake with no accurate cost being shared with the residents. He said there will now be duplicate costs for the next two and a half years with two Fire Chiefs being paid for by the Orono residents, among other very large expenditures. He asked about the lives of the firefighters on the Long Lake Fire Department, saying they are having to make difficult personal decisions on what Department they will ultimately represent based on the decision of a few people up here, not the residents of the City. He ended with a quote from the Mayor from eight years ago criticizing the decision-making process of the City at the time and its failure to obtain public input. Brad Erickson, Independence, said the Mayor sent him a Holocaust video invoking the extermination of six million Jews a couple of years ago and yet he, Erickson, is the schoolyard bully. He called the Mayor a fear monger and accused Crosby of engaging with hate groups. He said information has still not been provided about representatives of the City on January 6, 2021. He said the Mayor runs the City with the politics of fear and he would not survive another election, so the fire issues should be saved for the next Mayor. He said both the video and Crosby’s actions on January 6 are a big deal and he would do MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 12 everything in his power to make sure they no longer sit in those seats. He said both have a lot to hide and don’t have as much support as they think they do. Jason Hedeen, 2508 Arcola Lane, said he had been watching from a distance and can’t believe how silly some of these people are. He said he has engaged some of these people online and there is nothing behind what they are saying. If he asks for details there is nothing, he said, and he is sick of it. Jay Nygard, 1386 Rest Point Road, said he was disappointed in Richie Anderson who had been a good steward of the community for so many years and then tonight came out with a purely political statement which is entirely inaccurate. He said he was at the May Coffee with the Mayor and it was Cass Holloway who was the bully and that it was on video. He said he and Holloway have discussed it since and he understands his frustration but can’t condone the approach he took that day. Nygard said once again he was here to talk about the Mayor and his comments because once again the Mayor’s own past comments have been used against him. He quoted the Mayor from 2012 when he was running for office saying that he applauded the Long Lake Fire Department and stated fire safety was going very well and the partnership should be continued. A resident of Lake City Minnesota said he was visiting friends and family in the area and he would like to know the status of residents’ calls for resignations from the Council as he had never heard so much applause for resignations. FIRE DEPARTMENT REPORT 10. DRAFT FIRE DEPARTMENT NEEDS ASSESSMENT PRESENTATION Fire Chief Van Eyll presented the Orono Fire Draft Needs Assessment, reviewing fire and EMS needs for the City of Orono and how to best provide those services. He said the assessment identified needs for improvement which does not mean the firefighters have not been doing a good job. He said he understands how stressful this is for the fire fighters and their families. He added he felt Orono is the only city he can work with to keep the fire fighters together and the only city that can support the organization and allow the creation of the Fire Department the firefighters and the citizens deserve. His presentation included a PowerPoint with a history of fire service in the community, saying the City has been served over the years by four Fire Departments, sometimes at the same time covering different areas of the community. Currently it is served by one Department and the contract expires at the end of 2025. He said Orono is paying 84.76 percent of the budget for the Department, accounts for 72 percent of the calls, and the current fleet is at or near the end-of-life. The 2023 Orono budget for fire is $895,000 which is more than is called for contractually. He said the main question that has come through on the comment cards is why start a municipal Fire Department. The main reason, he said, is that the contract is ending, giving Orono the opportunity to start a municipal Fire Department with local oversight as it has with the Police Department. It will improve the level of service and facilities and equipment. He said the Fire Department and the Police Department do work well together but the change would allow for more coordination and shared training. Regardless of the way of going forward, capital expenditure must be increased, he said. The assumption is the Department will be able to continue to use its solely-owned equipment and buy out the Long Lake share of the jointly-owned equipment. The proposal would achieve NFPA compliance in 10 years. Van Eyll said most of the City, 71 percent, would be best served by a duty crew of four fire fighters. Currently, the Department is not meeting rural area response times and Orono is in a suburban service area. Duty crews would allow appropriate response so there would neither be too few or too many fire fighters showing up for a specific call. MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 12 Johnson pointed out this is not because the fire fighters are not doing their jobs but because of the limitations of an all-call system where Hennepin County calls everyone from any station because there are not enough fire fighters during the day for the Navarre Station. Duty Crews would put four fire fighters on duty during the day when the City is most vulnerable, allowing for four or five minute response times. Seals asked how duty crews would affect current volunteer fire fighters and their call ratios. Van Eyll said that had not been determined but it would be worked out so that fire fighters did not lose or have reduced pension credits because of duty crews. Returning to the Power Point, Van Eyll outlined four possible courses of action and the costs and pros and cons of each. One, Orono assumes control of the existing Long Lake Department; two, establishment of a joint fire district with up to 11 other cities; three, an Orono Municipal Fire Department with only paid on-call fire fighters; and four, a municipal Fire Department with both duty crews and paid on-call fire fighters. Staff recommends option four. He said options one and two would increase per-household costs and result in Orono subsidizing other cities and option three would not move the City past rural response time standards to suburban and would make recruitment difficult because of being strictly paid on call. The increased cost of Option Four would be an additional $88 per household with partners. Costs would be higher without partners. He recommended adopting option four which would create a suburban area demand zone with 24/7 duty crews and offering contracts for services to surrounding communities using the Minnesota League of Municipalities formula for sharing costs. Van Eyll said Long Lake’s current proposal for taking over the Fire Department would be very costly to the City of Orono with an average increase per year per household of $371.86. Johnson pointed out that Orono has already been paying for 85 percent of the Fire Department costs and so much of what Long Lake is asking would be like paying again for the same items and service. He also said Orono has to ask itself if it is satisfied with a rural level average response time of 16 or more minutes on a medical call. Seals noted that she is married to a local fire fighter and part of her wanted to just agree to Long Lake’s proposal because the situation is hard on fire fighters and their families. However, she said it is the taxpayer’s money and she questioned if taxpayers would be comfortable with giving away half of a fire station and then paying the proposed lease costs. Van Eyll said the staff recommends establishing the Fire Department and assuming control of the Navarre Station as of July 1, 2024, allowing for a gradual transition. He said that recommendation would include increased costs and the possibility of disputes between Orono and Long Lake during the last 18 months of the contract. The other option would be to stand up the municipal department on Jan. 1, 2026 which would defer some costs to later years, make a clean break and possibly minimize disputes, but would allow a shortened transition time and a delay in getting a Fire Department ID number from the State Fire Marshall’s Office. Walsh asked for questions from Council. Benson asked about Station One in the event that the contract comes to an end without a resolution. MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 12 Van Eyll said that is an unknown right now but it is hoped a shared use agreement could be worked out. The ideal would be complete ownership by Orono but that seems to be a non-starter for Long Lake, he said. Benson asked about the differences in how costs are calculated between the different models. Van Eyll explained the difference between straight market value and the League of Minnesota Cities formula for a shared fire district. Benson asked about cost per call and how it compares to other cities. Van Eyll said costs were based on call hours and market value, not cost per call. He said he would have to go back to figure that out. Johnson said not all calls have the same cost, so he questioned the value of figuring out average cost per call. Benson said she was interested in the Excelsior Fire District model where the Department serves five cities. The Excelsior Fire Chief, in comments at a Future Fire Services meeting, stated that for one city to go it alone would have been more expensive even if it pays more in expense than it has in usage, Benson said. She asked why more weight was not given to a shared model in the presentation. Van Eyll said the Excelsior group started out with a formula and went to straight market value. He said he does not recall that statement but discussed several surrounding joint fire districts and said it works for some communities, especially small cities, but does not work as well for cities with high home market values because they end up subsidizing the other communities. Walsh said the quote from the Excelsior Fire Chief was the opinion of one Chief in one city. He said they have the details in numbers and that’s what matters. Benson also asked how Van Eyll could say the proposal could be a model for other cities when most cities are going to shared Departments. Van Eyll said he meant a model in terms of well-being of the fire fighters and service to the community, not necessarily the structure of the Department. Benson asked if it was ever considered to have an outside study of the viability of the proposed Fire Department plan since there has been a concern by some that having the Fire Chief of the Department do the study could be biased. Van Eyll said the Orono Council considered that last year and decided on the current approach. Walsh said the City was relying on the decades of expertise of the Fire Chief in the same way it had relied on the expertise of the Police Chief. He said he did applaud the efforts of the fire fighters and said it was unfortunate that the situation with Long Lake has not been resolved, has been contentious at times and that the fire fighters have been caught in the middle. He said the City would continue to work with Long Lake toward a resolution. He explained he wanted to end council questions as the public was waiting and MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 12 he would begin calling on people who had asked to speak, calling on Orono residents first. There would be no votes or Council discussion tonight, he added. Mayor Walsh opened the public comments at 7:31 p.m. James Elder, 195 South Brown Road, asked why the two cities have not agreed to mediation, saying this has been going on for three years and the two cities don’t seem to be able to reach an agreement. He said he strongly recommends mediation where the positions of both sides are outlined and a mediator can look at that and make a recommendation. He said it was clear Walsh doesn’t want a mediator because of his rigidity. Walsh said the only thing in dispute is the value of Station One and does anyone want to sell it, because the City has already started a Fire Department and hired a Chief. The contract is coming to an end. He said he didn’t know what a mediator could do with that. He noted the City has 100 comment cards and more than half support the City. Johnson said the City is not shutting the door, This is a needs assessment and it is important to evaluate the level of service each community is comfortable with. He said he fully anticipates conversations with Long Lake to continue. Ann Turbeville, 997 Wildhurst Trail, asked why according to the slide presentation, the latest negotiations were from four months ago and said the City should be able to figure it out with Long Lake. She added for Councilmember Seals to be on the negotiating team is a conflict of interest since her husband is a firefighter. Mattick said that has been discussed and the formation of a Fire Department does not result in a conflict as providing fire service is a core duty of the City. Something that would enrich her household such as a salary agreement would be a conflict, he said. Crosby pointed out to meet the demands of Long Lake would enrich the City of Long Lake, not the individual fire fighters. Johnson said conversations with Long Lake have gone on for over a year and have continued. Long Lake made its offer in January and Orono stated it needed to do a needs assessment. Brian Turbeville, 997 Wildhurst Trail, said he and his wife had attended most Council meetings for seven months. He asked why Orono is starting its own Fire Department or taking it away from Long Lake and asked if it is better for the bigger of the communities to control the Fire Department, explaining he can see it both ways. He said the needs assessment and public input came after a Fire Chief was hired, after a truck was purchased and improved and after the request to move fire pension fund from Long Lake to Orono. One point that did not come up previously, he said, was the response out of Fire Station Two. He asked if there would not have been a way to work on that without taking over the Department and said he feels Orono is bullying Long Lake. He said when citizens say something doesn’t sound right they get a pat on the head and told to sit down. John Withrow, 425 Oxford Road, said he had the utmost respect for the Police and Fire Departments and both communities. He said if anyone in the business world accepted an offer like Long Lake’s they would lose their job. If Orono is paying 85 percent it can go it alone, the math seems pretty simple. He said he MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 12 thinks Long Lake is asking for a huge amount of money for something Orono residents have been paying for all along and that is ridiculous. He said he represents the silent supermajority who just wants the Fire and Police to be there if they need them. Going it alone is not ideal, he added, but it seems like the neighboring community is trying to hold Orono hostage for $4 million so the City can donate part of a building and pay them back for it. He predicted Long Lake will come back to Orono to ask for a service agreement and the City should support that because it would be the right thing to do. He said he is interested in what will work over the next 20 or 30 years. Jeff Strandberg, 3895 Bayside Road, said he just wanted to ask why. Why does Orono have to do this, why couldn’t Orono just have stayed with Long Lake and re-negotiated? He noted city attorneys do everything from misdemeanors to contracts and should not litigate, especially in a dispute of this magnitude. Steve Persian, 1005 Hunt Farm Road, former Fire Chief in Long Lake, said in 2000 the response time was under five minutes with the station on Brown Road. While it’s important to improve response time, he said, he didn’t think it’s necessary to build a brand new Fire Department to implement duty crews. He said he believes Long Lake has made more offers and shared more options than the one that was presented this evening. He asked the Council to continue to have discussions, saying there is a lot of spirit for joining forces for improved services around the country. He told the Council they are in a position to take Orono to that level. He noted when some of the Council Members ran for office they talked about servant leadership, but there are times it doesn’t seem like that is taking place. Cody Farley, 320 Dupont Street, Long Lake, said he is a 16-year member of the Long Lake Fire Department and a member of the Relief Association but was speaking at the meeting as a citizen of Long Lake. He said the Department has known for a long time that daytime Station Two response time is its weakness. However, he said, the Council needs to take into consideration that average response time includes the majority of calls that are non-life threatening emergencies where the response is not lights, sirens and speed. While the Orono Police Department has a great response time because they are already on the road, he said, the previous week the Fire Department responded to a heart attack call curing the day from Station One and actually arrived on the scene before the police because it was a true emergency. You have to look at all the facts, he said, before comparing apples and oranges. He also said Orono residents don’t only have emergencies in Orono. Residents are in and out of each other’s communities all the time. He said everyone should collectively want the service in all communities to be the best it can be. Kelly Grady, 271 Greenhill Lane, Long Lake, said she is a fire wife and has been for better part of a decade. She said she has spoken to Council members, fire fighters and citizens for many hours and feels many lack an understanding of why the situation is at this point. She hasn’t heard any issues, she said, that would lead to the drastic changes that are being proposed. She feels the concern is more about control and not about improving public safety. Responsibility for the stalled communications and the state of the equipment and the facilities is shared by both communities and the Fire Chief who was the Long Lake Fire Chief prior to serving in Orono. She said she wants to protect an asset that has served this community for 100 years instead of burning things down. Someone that evening talked about Orono giving it away to the City of Long Lake, she said, adding she takes umbrage with that because when a person calls 911 and fire service shows up, she didn’t think that person felt that they were giving their tax dollars away to the City of Long Lake. She said the Fire Department is part of her family and Van Eyll has been part of her family, but she doesn’t think he is an unbiased person. An independent audit or mediation is very MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 12 necessary, she said. The only thing that the fire fighters have requested from every Council is to stay together so that they can continue to provide the level of service that they have served in this community for over 100 years, according to Grady. Any agreement that doesn't allow that is despicable. Kelly Prchal, 4705 Watertown Road, Maple Plain, asked what kind of mediation has gone on to further the negotiations. She said she agrees that Orono can’t accept what was proposed so it should then move forward with negotiations. She said she, along with others, have suggested mediation with a third party. She also noted the information that the current fleet is near its end of life, requiring a massive need for equipment and costs. She said in business when capital equipment is purchased the owners plan for its useful life and budget for replacement. She asked when Van Eyll says staff recommends option four, she wonders who is staff. She wonders what the fire fighters want. When talking about the possibility of partners offsetting some of the costs, what is the reality of Orono realistically being able to partner with other neighboring cities. There is not seeming to be a lot of interest in that, she said. Her concern is about having enough volunteers to respond in a timely manner to calls. She said the other thing not addressed at all is the pension and if all this keeps moving forward without public involvement, how will the City make sure that those fire fighters who transition from Long Lake to Orono are kept whole for their years of service. Penny Saiki, 2874 Casco Point Road, said many residents moved out to Orono for the character of the City which is less urban and more rural. When talking about a response time more similar to Minneapolis they don’t want that. She said the whole thing about the Long Lake station, Orono would be leaving Long Lake in the lurch and they won’t have a service. If Orono pays 85 percent, she said, it could be argued that the other communities with fewer calls are paying 15 percent and subsidizing Orono. To break it up and start from scratch, she said, could mean a big increase in homeowner’s insurance for Orono residents because they would not have a proven fire service. Mayor Walsh closed the public comments at 8:11 p.m. and brought the meeting back to council. Benson, asked if a commitment by the cities who have partnered historically with Long Lake Fire, Orono being one of them, to better fund capital expenditures, would solve many of these issues. Van Eyll said that was rejected by two out of the three cities. Walsh said the contract is ending and the City has decided it is better served if Orono has control. Long Lake has not disputed that notion but there are all these processes to go through, whether it's a Fire Chief, the Fire Relief Association, as well as getting a Fire Department number, all that stuff has to be done, he said. Benson clarified that the City of Orono made the decision not to pursue a new contract when the contract ends and without a mediator. Walsh said these types of services change all the time without mediators. Benson asked if that was without community input. Walsh said community input is called an election. MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 12 Benson asked Van Eyll to explain the joint cooperative arrangement for public safety purchasing. Van Eyll said that was put together by communities to have similar equipment between Departments for the purposes of mutual aid, and it is not about purchasing. Walsh said at the next meeting there would be a discussion by the Council and a vote on which option to pursue. MAYOR/COUNCIL REPORT Crosby said there are some interesting topics. One person at the meeting brought up the Pension and Relief Association. He said he would support that if fire fighters leave Long Lake and come to Orono they would be fully vested and not lose a penny in pension. It’s important to keep fire fighters whole, he said. Crosby said he was surprised they didn’t have this kind of outrage when Long Lake walked away from the Orono PD years ago. He said the Council doesn’t ask for input on every subject because they are elected to do the job. If the Council did that, he added, nothing would get done. Crosby pointed out Orono pays 85 percent of the fire bill and asked in what business does one party pay 85 percent and the other seven percent and they are the one that is in control. He said he still has respect for Long Lake and still hopes the two communities can work something out, but it would be in the manner of Orono running that Department. There’s not a business out there, he said, where the seven percenter is the decision-maker. This is something better for the City, he said. It's going to be more efficient, better run. If the duty crew model is the model that gets implemented, that is not going to have a negative impact on the existing firefighters, according to Crosby. It will not impact their call percentage, but will provide a proper response time during the day. Crosby said as a former firefighter, he can say that daytime response is extremely difficult because people have full-time occupations. The citizens of Orono are the Council’s interest, he said, and they will do everything they can to make sure that the City has a proper Fire Department in place. Benson said questions have been raised in the past at meetings on open litigation between Mr. Nygard and others. She said she contacted the League of Minnesota Cities insurance trust, and they have provided her with letters explaining how this trust covers this litigation and said it was public information so she could make the letters available. She thanked all those who responded with comment cards, came to the meeting or watched online. She said she also attended the Long Lake open forum. Benson said she is not an expert but has done a lot of studying. Fire suppression is about control, she said, while fire service is about community. She said she wanted to ask some open-ended questions for the rest of the Council to consider as this moves forward, for example: How Orono has kept residents abreast of changes? Is the City open to using mediation in future negotiations? How did Orono inform residents on the impact the bonding sale in 2021 had on the increase in their tax levy this year? How has Orono informed residents about the impact the creation of a Fire Department will have on their tax levy in the near future? How have they shown the City of Orono is a friendly neighbor? What guarantees there are that neighboring cities will be interested in joining Orono for fire service? Is control over a fire department worth the price that will be paid by our residents to build, operate and staff a fire department now and into the future? Is paying 84% of budget when we make up 72% MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 12 of the calls going to be more or less of a burden than paying 100% of the budget perhaps 100% of the time? Walsh reported Chris Fischer, Deputy Chief, had his retirement party in St. Michael, which was fitting as St. Michael is the patron saint of law enforcement. He attended the Hackberry Park meeting where the City heard from neighbors. Although the City will need to spend quite a bit of money, he said, it will be an exciting project that will do some amazing things, address water problems in the park, and last for many decades. He said he also attended the League of Northwest Suburban Municipalities meeting where the topic was law enforcement. He said he would not add anything to fire service discussion at the time and ended with two quotes on friendship and loyalty from Jim Brown, a former Vikings player who passed away the previous week. CLOSED SESSION: ATTORNEY - CLIENT PRIVILEGED DISCUSSION Mayor Walsh announced the City Council would enter into closed session at 8:31 p.m., as permitted by Section 13D.05, Subd. 3(b) to discuss the threat of litigation by the City of Long Lake regarding the Contract for Fire Protection. (The City Council was in closed session from 8:31 p.m. to 9:01 p.m.) Walsh moved, Crosby seconded, to reopen the Orono City Council meeting at 9:01 p.m. VOTE: Ayes 5, Nays 0. (There was no recording for the remainder of the City Council meeting after 9:01 p.m.) Seals announced that she was resigning her position as city council member and that this would be her last meeting. Mayor Walsh moved, Crosby seconded, the following: 1. To accept Seals resignation effective at the adjournment of the meeting; 2. Direct staff to immediately post the council seat vacancy until Wednesday June 7th at 4:00 p.m. CT; 3. Change the city council work session start time for June 12th from 5:00 p.m. to 4:00 p.m. to conduct interviews of council member applicants; 4. Add to June 12th regular council meeting a council action to appoint a replacement council member as the first order of business; 5. Amend the Annual Appointments to replace Victoria Seals with Dennis Walsh on the Fire Advisory Board and Fire negotiating Committee. VOTE: 4-1 (Nay Benson) MINUTES OF THE ORONO CITY COUNCIL MEETING May 22, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 12 Walsh moved, Crosby seconded, to create a Legal Committee to discuss lawsuits before closed sessions and to appoint Dennis Walsh and Matt Johnson to the committee. VOTE: 4-1 (Nay Benson) ADJOURNMENT Seals moved, Johnson seconded, to adjourn the meeting at 9:12 p.m. VOTE: Ayes 5, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Monday, May 22, 2023 Council Chambers 5:00 p.m. Page 1 of 1 PRESENT: Mayor Dennis Walsh, Council Members Alisa Benson, and Matt Johnson. Staff members present were City Administrator/Engineer Adam Edwards, Golf and Parks Superintendent Josh Lemons, Community Development Director Laura Oakden, Planners Natalie Nye and Melanie Curtis. 1. Retaining Wall Discussion Part II Community Development Director Laura Oakden presented a review of the current retaining walls ordinance and identified challenges with implementation with the current city code. Oakden noted staff is looking for guidance if the council would like to initiate a text amendment to the prohibition of retaining walls within the lakeyard. She also stated staff is also recommending creating an administrative permitting process for replacement walls that are under 4 feet in height and for new walls that are part of a lake stair project. Staff is also recommending a conditional use permit process for all other walls within the lakeyard and is requesting feedback on the conditions that should be required for this permit. The council agreed with staff on creating best practices and guidelines in the code for retaining walls in the lakeyard. Council discussed the condition of a landscape plan requirement and the challenges with implementing and maintaining landscaping as a condition with the land. Council Member Alisa Benson discussed the DNR guidance and best practices. There was further discussion regarding materials noting that bolder walls are a preferred material for retaining walls. Council supported staff’s recommendation and directed staff to proceed with a text amendment. CITY OF ORONO: ATTEST: ________________________________ Dennis Walsh, Mayor _________________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: Ck Reviewed By: RJO Approved By: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 121226 to 121372 and ACH transaction 20130350 to 20130359 totaling $1,282,996.65. 3. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 5 Date: June 12, 2023 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount JOHN THIESSE 05/24/2023 121082 2023.05 THI 101-22205 ESCROW REFUND - 2017-01003/2015-00640 385 2,500.00- Total 121082:2,500.00- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.03 601-49400-381 GAS SERVICE 2/21/23-3/22-23 1,554.00- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.03 602-49450-381 GAS SERVICE 2/21/23-3/22-23 Sewer 1,209.28- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.03 101-41900-381 GAS SERVICE 2/21/23-3/22-23 Central Services 2,393.93- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.03 101-42110-381 GAS SERVICE 2/21/23-3/22-23 Police Department 735.07- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.03 101-45210-381 GAS SERVICE 2/21/23-3/22-23 Golf Course 499.32- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 601-49400-381 GAS SERVICE 03/23/23-04/20/23 1,155.43- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 602-49450-381 GAS SERVICE 03/23/23-04/20/23 Sewer 839.04- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 101-41900-381 GAS SERVICE 03/23/23-04/20/23 Central Services 1,270.00- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 101-42110-381 GAS SERVICE 03/23/23-04/20/23 Police Department 417.35- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 101-45210-381 GAS SERVICE 03/23/23-04/20/23 Golf Course 285.84- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 137 602-49450-381 GAS SERVICE 1377 VINE PL 04/20/22-05/55/2023 Sewer 35.53- CENTERPOINT ENERGY MAIN 05/24/2023 121134 2023.04 GC 101-45210-321 GC PHONE/INTERNET 4/19/23-05/18/23 Golf Course 233.31- Total 121134:10,628.10- QUADIENT INC 05/24/2023 121193 01214909 101-41900-322 POSTAGE REFILL Central Services 999.86- QUADIENT INC 05/24/2023 121193 N9943396 101-41900-401 POSTAGE MACHING LEASE 6/16/23-9/15/23 Central Services 483.63- Total 121193:1,483.49- CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.03 601-49400-381 GAS SERVICE 2/21/23-3/22-23 1,554.00 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.03 602-49450-381 GAS SERVICE 2/21/23-3/22-23 Sewer 1,209.28 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.03 101-41900-381 GAS SERVICE 2/21/23-3/22-23 Central Services 2,393.93 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.03 101-42110-381 GAS SERVICE 2/21/23-3/22-23 Police Department 735.07 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.03 101-45210-381 GAS SERVICE 2/21/23-3/22-23 Golf Course 499.32 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 601-49400-381 GAS SERVICE 03/23/23-04/20/23 1,155.43 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 602-49450-381 GAS SERVICE 03/23/23-04/20/23 Sewer 839.04 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 101-41900-381 GAS SERVICE 03/23/23-04/20/23 Central Services 1,270.00 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 101-42110-381 GAS SERVICE 03/23/23-04/20/23 Police Department 417.35 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 101-45210-381 GAS SERVICE 03/23/23-04/20/23 Golf Course 285.84 CENTERPOINT ENERGY MAIN 05/24/2023 121226 2023.04 137 602-49450-381 GAS SERVICE 1377 VINE PL 04/20/22-05/55/2023 Sewer 35.53 Total 121226:10,394.79 QUADIENT INC 05/24/2023 121227 01214909 101-41900-322 POSTAGE REFILL Central Services 999.86 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121227:999.86 QUADIENT INC 05/24/2023 121228 N9943396 101-41900-401 POSTAGE MACHING LEASE 6/16/23-9/15/23 Central Services 483.63 Total 121228:483.63 Century Link 05/24/2023 121229 2023.04 GC 101-45210-321 GC PHONE/INTERNET 4/19/23-05/18/23 Golf Course 233.31 Total 121229:233.31 JOHN THIESSE 05/24/2023 121230 2023.05 THI 101-22205 ESCROW REFUND - 2017-01003/2015-00640 385 2,500.00 Total 121230:2,500.00 UNITED STATES POSTAL SERVI 06/01/2023 121231 2023.05 601-49400-322 05/23 UTILITY BILLS 342.20 UNITED STATES POSTAL SERVI 06/01/2023 121231 2023.05 602-49450-322 05/23 UTILITY BILLS Sewer 342.20 UNITED STATES POSTAL SERVI 06/01/2023 121231 2023.05 651-49910-322 05/23 UTILITY BILLS Storm Water 342.20 Total 121231:1,026.60 Batteries + Bulbs 05/31/2023 121232 P61897212 101-45200-404 FIELD PAINTER BATTERY Parks 35.99 Total 121232:35.99 BEDUHN, RYAN 05/31/2023 121233 2023.05 BED 101-22205 ESCROW REFUND - LA23-000008 1340 VINE PL 700.00 Total 121233:700.00 BIFFS INC 05/31/2023 121234 W910858 101-45200-415 BIFF RENTAL Parks 121.00 BIFFS INC 05/31/2023 121234 W914193 101-45200-415 BIFF RENTAL Parks 136.36 Total 121234:257.36 CAMPBELL KNUTSON 05/31/2023 121235 2717-0000G 101-41600-307 ADMINISTRATION/GENERAL MATTERS Law/Legal Services 6,207.65 Total 121235:6,207.65 CANO-GARNICA, CAROLINA 05/31/2023 121236 2023.05 CAN 101-22205 ESCROW REFUND - LA23-000016 2160 WAYZAT 700.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121236:700.00 CENTURY LINK 05/31/2023 121237 2023.05 GC 101-45210-321 GC PHONE/INTERNET 5/19/23-06/18/23 Golf Course 239.48 Total 121237:239.48 DAHLHEIMER BEVERAGE MON 05/31/2023 121238 1898712 101-45210-091 ALCOHOL Golf Course 471.70 DAHLHEIMER BEVERAGE MON 05/31/2023 121238 1898712 101-45210-093 CONCESSIONS Golf Course 252.00 DAHLHEIMER BEVERAGE MON 05/31/2023 121238 194500 101-45210-091 ALCOHOL Golf Course 814.80 Total 121238:1,538.50 DENALI CUSTOM HOMES INC 05/31/2023 121239 2023.05 DEN 101-22205 ESCROW REFUND - RPS22-000012 1837 FAGER 1,000.00 Total 121239:1,000.00 ELMER J PETERSON CO 05/31/2023 121240 2023.05 ELM 101-22205 ESCROW REFUND - SE22-000024 2200 DEVIN L 1,000.00 Total 121240:1,000.00 HOXIE HOMES & REMODELING 05/31/2023 121241 2023.05 HOX 101-22205 ESCROW REFUND - RPS22-000063 1223 BROW 1,000.00 Total 121241:1,000.00 JOHNSON, MATTHEW 05/31/2023 121242 2023.05 JOH 101-22205 ESCROW REFUND - 1007 WILDHURST TRL 700.00 Total 121242:700.00 LECY BROS HOME & REMODEL 05/31/2023 121243 2023.05 LEC 101-22205 ESCROW REFUND - LA23-000001 2617 CASCO 700.00 Total 121243:700.00 LIEBSCH, MATTHEW AND MAR 05/31/2023 121244 2023.05 LIEB 101-22205 ESCROW REFUND - RPS-000133 920 DAKOTA A 1,000.00 Total 121244:1,000.00 NASSUA POOLS AND SPAS 05/31/2023 121245 2023.05 NAS 101-22205 ESCROW REFUND - RAS22-000003 70 MYRTLE 1,000.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121245:1,000.00 Newegg Business Inc 05/31/2023 121246 1304376736 710-49970-221 WIN 11 COMPUTERS 1,091.98 Newegg Business Inc 05/31/2023 121246 1304380217 710-49970-221 LAPTOP BATTERY - PD 40.51 Total 121246:1,132.49 REPUBLIC SERVICES #894 05/31/2023 121247 0894-006216 101-41900-404 TRASH SERVICE 4/1/23-4/30/23 Central Services 890.34 REPUBLIC SERVICES #894 05/31/2023 121247 0894-006216 101-43100-404 TRASH SERVICE 4/1/23-4/30/23 Brush Site 40.46 REPUBLIC SERVICES #894 05/31/2023 121247 0894-006216 101-45200-404 TRASH SERVICE 4/1/23-4/30/23 Parks 991.52 REPUBLIC SERVICES #894 05/31/2023 121247 0894-006216 101-45210-404 TRASH SERVICE 4/1/23-4/30/23 Golf Course 101.18 Total 121247:2,023.50 SULLIVAN, WENDY 05/31/2023 121248 2023.05 SUL 101-22205 ESCROW REFUND - 2012-01231 325 CRESTVIE 500.00 SULLIVAN, WENDY 05/31/2023 121248 2023.05 SUL 101-22205 ESCROW REFUND - 2012-00631 325 CRESTVIE 2,000.00 SULLIVAN, WENDY 05/31/2023 121248 2023.05 SUL 101-22205 ESCROW REFUND - RPS18-000124 325 CREST 10,000.00 Total 121248:12,500.00 WAYZATA COUNTRY CLUB 05/31/2023 121249 2023.05 WAY 101-22205 ESCROW REFUND - LA23-000003 200 WAYZATA 700.00 Total 121249:700.00 WELCH FORSMAN ASSOCIATE 05/31/2023 121250 2023.05 WEL 101-22205 ESCROW REFUND - RPS21-000037 1160 MONN 10,000.00 WELCH FORSMAN ASSOCIATE 05/31/2023 121250 2023.05 WEL 101-22205 ESCROW REFUND - RPS21-000037 1160 MONN 10,000.00- Total 121250:.00 WIEMER, DAVID 05/31/2023 121251 2023.05 WIE 101-22205 ESCROW REFUND - RPS22-000073 1405 REST 1,000.00 Total 121251:1,000.00 WELCH FORSMAN ASSOCIATE 06/01/2023 121252 2023.05 WEL 101-22205 ESCROW REFUND - RPS21-000037 1160 MONN 9,000.00 Total 121252:9,000.00 ABM Equipment & Supply LLC 06/12/2023 121253 0174524-IN 701-49800-402 ANNUAL INSPECTION ON BUCKET TRUCK 1,324.89 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121253:1,324.89 ADVANCED IMAGING SOLUTIO 06/12/2023 121254 502640923 710-49970-413 PW COPIER LEASE 5/20/23-06/20/23 138.76 Total 121254:138.76 ALL SEASON SPORTS LLC 06/12/2023 121255 0601230958 101-42110-226 VELCO PATCH WITH BADGE #Police Department 30.00 Total 121255:30.00 AMAZON CAPITAL SERVICE 06/12/2023 121256 11QT-XPF7-101-43000-221 BACK UP ALARM Public Works Department 124.02 AMAZON CAPITAL SERVICE 06/12/2023 121256 11QT-XPF7-101-41900-407 CLEANING SUPPIES FOR BARRY Central Services 103.96 AMAZON CAPITAL SERVICE 06/12/2023 121256 11QT-XPF7-101-43000-240 SHOP SUPPLIES Public Works Department 120.76 AMAZON CAPITAL SERVICE 06/12/2023 121256 1KRV-QLT1-101-41900-221 OFFICE CHAIR Central Services 597.95 Total 121256:946.69 AMERICAN ENGINEERING TES 06/12/2023 121257 INV-126763 440-48970-304 21-039 NEW PUBLIC WORKS FACILITY 13,531.00 Total 121257:13,531.00 AT&T MOBILTY 06/12/2023 121258 2873263270 101-42110-321 AT&T BILL 04/26/23-05/25/2023 Police Department 1,928.85 AT&T MOBILTY 06/12/2023 121258 2873263283 101-42400-321 PHONE SERVICE 03/2023-4/2023 Building & Zoning 100.78 AT&T MOBILTY 06/12/2023 121258 2873263283 101-45200-321 PHONE SERVICE 03/2023-4/2023 Parks 86.70 AT&T MOBILTY 06/12/2023 121258 2873263283 101-43000-321 PHONE SERVICE 03/2023-4/2023 Public Works Department 250.71 AT&T MOBILTY 06/12/2023 121258 2873263283 101-41900-321 PHONE SERVICE 03/2023-4/2023 Central Services 412.08 AT&T MOBILTY 06/12/2023 121258 2873263283 601-49400-321 PHONE SERVICE 03/2023-4/2023 121.02 AT&T MOBILTY 06/12/2023 121258 2873263283 101-43100-321 PHONE SERVICE 03/2023-4/2023 Brush Site 58.79 AT&T MOBILTY 06/12/2023 121258 2873263283 101-42400-321 PHONE SERVICE 04/2023-5/2023 Building & Zoning 163.36 AT&T MOBILTY 06/12/2023 121258 2873263283 101-45200-321 PHONE SERVICE 04/2023-5/2023 Parks 114.69 AT&T MOBILTY 06/12/2023 121258 2873263283 101-43000-321 PHONE SERVICE 04/2023-5/2023 Public Works Department 322.13 AT&T MOBILTY 06/12/2023 121258 2873263283 101-41900-321 PHONE SERVICE 04/2023-5/2023 Central Services 197.57 AT&T MOBILTY 06/12/2023 121258 2873263283 601-49400-321 PHONE SERVICE 04/2023-5/2023 158.14 AT&T MOBILTY 06/12/2023 121258 2873263283 101-43100-321 PHONE SERVICE 04/2023-5/2023 Brush Site 113.44 Total 121258:4,028.26 Awards by Cindy LLC 06/12/2023 121259 5246 101-41300-437 EMPLOYEE APPRECIATION Administration 1,100.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121259:1,100.00 BCA TRAINING & DEVELOPMEN 06/12/2023 121260 29811 101-42110-437 DMT-G ONLINE RECERT, VARGAS Police Department 75.00 Total 121260:75.00 BIFFS INC 06/12/2023 121261 W914194 101-45200-415 BIFF RENTAL Parks 136.36 BIFFS INC 06/12/2023 121261 W914195 101-45200-415 BIFF RENTAL Parks 149.50 BIFFS INC 06/12/2023 121261 W914196 101-45200-415 BIFF RENTAL Parks 74.75 BIFFS INC 06/12/2023 121261 W914197 101-45200-415 BIFF RENTAL Parks 71.50 BIFFS INC 06/12/2023 121261 W914198 101-45200-415 BIFF RENTAL Parks 136.36 BIFFS INC 06/12/2023 121261 W914199 101-45200-415 BIFF RENTAL Parks 91.00 BIFFS INC 06/12/2023 121261 W914200 101-43100-415 BRUSH SITE Brush Site 91.00 Total 121261:750.47 Blue Lagoon Marine 06/12/2023 121262 232775 101-45200-404 PONTOON REPAIR Parks 532.07 Total 121262:532.07 BOLTON & MENK INC.06/12/2023 121263 0312610 440-48975-304 21-039 PW FACILITY CONSTRUCTION 978.00 Total 121263:978.00 BOND TRUST SERVICES CORP 06/12/2023 121264 78765 324-47000-611 INTEREST 2021A 191,521.88 Total 121264:191,521.88 Bratt Tree Company 06/12/2023 121265 9608 101-43100-489 BRUSH SITE BRUSH HAUL OUT Brush Site 750.00 Bratt Tree Company 06/12/2023 121265 9608 101-43000-489 BRUSH SITE BRUSH HAUL OUT Public Works Department 750.00 Bratt Tree Company 06/12/2023 121265 9644 435-48974-590 TREE REMOVAL IN ROW TASK 74773 3,900.00 Total 121265:5,400.00 BRIDGESTONE GOLF INC 06/12/2023 121266 INV-1003168 101-45210-095 GOLF BALLS Golf Course 1,407.22 Total 121266:1,407.22 CASE BREAKERS INC 06/12/2023 121267 56712 101-42110-240 BANQUET ITEMS Police Department 306.97 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121267:306.97 CENTERPOINT ENERGY MAIN 06/12/2023 121268 2023.05 601-49400-381 GAS SERVICES 04/20/2023-05/18/2023 858.41 CENTERPOINT ENERGY MAIN 06/12/2023 121268 2023.05 602-49450-381 GAS SERVICES 04/20/2023-05/18/2023 Sewer 562.93 CENTERPOINT ENERGY MAIN 06/12/2023 121268 2023.05 101-41900-381 GAS SERVICES 04/20/2023-05/18/2023 Central Services 495.47 CENTERPOINT ENERGY MAIN 06/12/2023 121268 2023.05 101-42110-381 GAS SERVICES 04/20/2023-05/18/2023 Police Department 188.09 CENTERPOINT ENERGY MAIN 06/12/2023 121268 2023.05 101-45210-381 GAS SERVICES 04/20/2023-05/18/2023 Golf Course 148.42 Total 121268:2,253.32 CENTRAL PENSION FUND SOU 06/12/2023 121269 Central06012 101-21705 LOCAL UNION #49 5/15/23-5/29/23 894.00 Total 121269:894.00 Chronogolf Inc 06/12/2023 121270 ORONO-000 101-45210-415 LIGHTSPEED TEE SHEET Golf Course 250.00 Total 121270:250.00 CHUNKS LAKESHORE AUTO 06/12/2023 121271 0019959 101-42110-402 SQUAD MAINT #269 OIL/FILTER CHANGE Police Department 109.42 CHUNKS LAKESHORE AUTO 06/12/2023 121271 0019965 101-42110-402 SQUAD MAINT # 267 OIL/FILTER CHANGE- CABI Police Department 56.81 CHUNKS LAKESHORE AUTO 06/12/2023 121271 0019974 101-42110-402 SQUAD MAINT #265 - ENGINE MOUNT Police Department 1,079.07 CHUNKS LAKESHORE AUTO 06/12/2023 121271 0019983 101-42110-402 SQUAD MAINT #259 OIL/FILTER CHANGE - Police Department 58.29 CHUNKS LAKESHORE AUTO 06/12/2023 121271 0019985 101-42110-402 SQUAD MAINT #269 TIRE REPAIR Police Department 24.38 Total 121271:1,327.97 CINTAS CORPORATION 06/12/2023 121272 1903818930 101-43000-226 PPE RELECTIVE OUTERWEAR.Public Works Department 382.18 Total 121272:382.18 CITY OF BLOOMINGTON 06/12/2023 121273 22129 601-49400-489 LAB FEES 279.45 Total 121273:279.45 City of Orono Utilities 06/12/2023 121274 2023.05 CH&101-41900-382 MAY 2023 UB - CH Central Services 239.96 City of Orono Utilities 06/12/2023 121274 2023.05 CH&101-42110-382 MAY 2023 UB - PD Police Department 239.97 City of Orono Utilities 06/12/2023 121274 2023.05 PO 101-41900-382 MAY 2023 UB - PO Central Services 86.37 City of Orono Utilities 06/12/2023 121274 2023.05 PW 101-41900-382 MAY 2023 UB - PW Central Services 225.83 City of Orono Utilities 06/12/2023 121274 2023.05 WT 601-49400-382 MAY 2023 UB - WTP 156.74 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121274:948.87 CITY OF WAYZATA 06/12/2023 121275 MAY 2023 W 601-49400-387 MAY 2023 WATER 3,916.15 CITY OF WAYZATA 06/12/2023 121275 MAY 2023 W 602-49450-387 MAY 2023 SEWER Sewer 7,838.40 Total 121275:11,754.55 CIVICPLUS 06/12/2023 121276 262686 614-49840-329 ONLINE CODE HOSTING Cable Franchise 950.00 CIVICPLUS 06/12/2023 121276 262879 614-49840-329 CIVICPLUS WEBSITE Cable Franchise 26.88 Total 121276:976.88 CONCEPT LANDSCAPING 06/12/2023 121277 3693 101-45200-319 BARGE TO BIG ISLAND Parks 1,400.00 Total 121277:1,400.00 CONTINENTAL RESEARCH CO 06/12/2023 121278 0044713 701-49800-213 TEFLA PENT LUBRICANT 186.00 Total 121278:186.00 CORE & MAIN 06/12/2023 121279 S859603 601-49400-227 HYDRANT SUPPLIES 156.33 CORE & MAIN 06/12/2023 121279 S864532 601-49400-227 HYDRANT SUPPLIES 484.05 CORE & MAIN 06/12/2023 121279 S934664 601-49400-405 SUPPLIES FOR WATER MAIN BREAK @ COFFEE 9,643.20 Total 121279:10,283.58 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1910317 101-45210-091 ALCOHOL Golf Course 573.95 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1910317 101-45210-093 CONCESSIONS Golf Course 277.70 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1914117 101-45210-091 ALCOHOL Golf Course 888.25 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1914117 101-45210-093 CONCESSIONS Golf Course 181.60 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1920090 101-45210-091 ALCOHOL Golf Course 473.67 DAHLHEIMER BEVERAGE MON 06/12/2023 121280 1920090 101-45210-093 CONCESSIONS Golf Course 124.70 Total 121280:2,519.87 DITTER INC.06/12/2023 121281 i16197 101-41900-404 HEATING AND AC SERVICE Central Services 95.00 DITTER INC.06/12/2023 121281 I16210 101-41900-404 HEATING AND AC SERVICE Central Services 912.40 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121281:1,007.40 DOCK & LIFT INC 06/12/2023 121282 513683 101-41900-404 JEREMY'S DOCK INSTALL (BIG ISLAND)Central Services 325.00 Total 121282:325.00 DUNBROOKE APPAREL CORP 06/12/2023 121283 2-056948 101-45210-095 MERCHANDISE Golf Course 125.73 DUNBROOKE APPAREL CORP 06/12/2023 121283 5-049661 101-45210-095 MERCHANDISE Golf Course 148.72 DUNBROOKE APPAREL CORP 06/12/2023 121283 5-050043 101-45210-095 MERCHANDISE Golf Course 125.73 Total 121283:400.18 EBERT INC 06/12/2023 121284 Pymt#5 440-20600 21-039 NEW PUBLIC WORK FACILITY CONSTRU 39,599.77- EBERT INC 06/12/2023 121284 Pymt#5 440-48970-520 21-039 NEW PUBLIC WORK FACILITY CONSTRU 791,995.25 Total 121284:752,395.48 ECM PUBLISHERS INC 06/12/2023 121285 948761 101-41900-340 ADVERTISING Central Services 330.00 ECM PUBLISHERS INC 06/12/2023 121285 949398 101-41110-489 CITY COUNCIL NEWS AD Mayor & Council 316.90 Total 121285:646.90 EDEN PRAIRIE POLICE DEPART 06/12/2023 121286 2023.05 101-42110-437 SWAT TRAINING PALM Police Department 150.00 Total 121286:150.00 EGAN, NICOLE 06/12/2023 121287 2023.06 101-42400-437 REIMB SEPTIC TRAINING - MANKATO Building & Zoning 256.23 Total 121287:256.23 FASTENAL COMPANY 06/12/2023 121288 MNPLY1408 701-49800-240 DRILL BITS 23.18 Total 121288:23.18 Ferguson Enterprises LLC #3326 06/12/2023 121289 0237305 601-49400-489 REPAIR LOCATOR 18.22 Total 121289:18.22 FERGUSON WATERWORKS #25 06/12/2023 121290 0511076 601-49400-240 TOOL FOR TURNING HYDRANTS/VALVES 4,306.67 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121290:4,306.67 G&H Distributing & Supply Inc 06/12/2023 121291 00169349 701-49800-403 HYDRANT HOSE - UNIT 429 29.63 G&H Distributing & Supply Inc 06/12/2023 121291 00169635 701-49800-403 HYDRANT HOSE - UNIT 430 102.28 Total 121291:131.91 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-567843 701-49800-215 BATTERY CORE CREDIT 36.00- GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-568422 701-49800-215 OIL FILTER 13.32 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-568863 701-49800-215 BRAKES, ROTORS FOR 428 1,134.98 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-569295 701-49800-240 BRAKE / HUB PRY BAR #428 125.09 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-569301 701-49800-215 OIL SEAL UNIT 428 132.04 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-569979 701-49800-215 BELT AND WATERPUMP UNIT 408 207.57 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570103 101-41900-223 AIR LINE PARTS Central Services 142.52 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570295 101-41900-223 AIR LINE SUPPLYS Central Services 3.32 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570310 602-49450-227 BATTERY Sewer 141.49 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570743 101-45200-212 OIL Parks 41.48 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570962 701-49800-215 OIL FILTER SQUAD #264 79.98 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-570969 701-49800-215 AIR FILTER CAB UNIT 264 20.03 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-571230 701-49800-215 OIL FILTERS, SQUAD# 471 170.06 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-571322 701-49800-215 FREON FOR UNIT 429 32.97 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-571377 701-49800-215 OIL / AIR FILTERS UNIT 260 49.80 GENUINE PARTS COMPANY/NA 06/12/2023 121292 3270-571451 701-49800-215 OIL / AIR FILTERS PD SQUADS 138.54 GENUINE PARTS COMPANY/NA 06/12/2023 121292 5-3270-5709 602-49450-227 BATTERY GENERATOR LS 5 Sewer 199.49 Total 121292:2,596.68 GOPHER ACE 06/12/2023 121293 015783/1 101-45200-404 DOCK REPAIR Parks 20.99 GOPHER ACE 06/12/2023 121293 015964/1 101-45200-223 IRRIGATION TOOLS Parks 19.49 GOPHER ACE 06/12/2023 121293 015979/1 101-45200-223 QUICKCRETE Parks 22.77 GOPHER ACE 06/12/2023 121293 016009/1 101-45200-404 IRRIGATION REPAIRS Parks 29.53 GOPHER ACE 06/12/2023 121293 15449/1 101-41900-223 CLEANING SUPPLIES Central Services 18.98 GOPHER ACE 06/12/2023 121293 15451/1 101-41900-223 BUILDING SUPPLIES Central Services 37.98 GOPHER ACE 06/12/2023 121293 15468/1 101-41900-223 BUILDING SUPPLIES Central Services 7.99 GOPHER ACE 06/12/2023 121293 15554/1 101-45200-223 PAINTING SUPPLIES Parks 23.57 GOPHER ACE 06/12/2023 121293 15555/1 101-45210-404 IRRIGATION REPAIRS Golf Course 21.96 GOPHER ACE 06/12/2023 121293 15570/1 101-45210-404 MAINTENANCE SHOP REPAIRS Golf Course 56.19 GOPHER ACE 06/12/2023 121293 15722/1 101-45200-404 DOCK REPAIRS Parks 30.15 GOPHER ACE 06/12/2023 121293 15771/1 101-45200-223 ZIP TIES Parks 27.78 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 06/12/2023 121293 15805/1 101-45200-404 BOLTS Parks 16.17 GOPHER ACE 06/12/2023 121293 15806/1 101-45200-404 THREADLOCK Parks 9.99 GOPHER ACE 06/12/2023 121293 15878/1 101-45200-223 SHACKLE Parks 15.98 GOPHER ACE 06/12/2023 121293 15968 651-49910-227 CLEAR SIPHEN HOSE Storm Water 68.85 GOPHER ACE 06/12/2023 121293 15981/1 101-45200-404 IRRIGATION RE Parks 5.58 GOPHER ACE 06/12/2023 121293 16000 101-41900-223 AIR LINE SUPPLYS Central Services 11.15 GOPHER ACE 06/12/2023 121293 16079 101-45200-223 BUCKET Parks 8.98 GOPHER ACE 06/12/2023 121293 16090 101-43000-224 SDS DRILL BIT Public Works Department 16.99 GOPHER ACE 06/12/2023 121293 16102/1 101-45210-223 PUMP HOUSE KEYS Golf Course 7.47 GOPHER ACE 06/12/2023 121293 16130 101-43000-404 KEYS Public Works Department 9.96 GOPHER ACE 06/12/2023 121293 16185 701-49800-215 SPARK PLUG 8.99 Total 121293:497.49 GOPHER STATE ONE CALL 06/12/2023 121294 3050658 602-49450-227 LOCATES - SEWER Sewer 286.88 GOPHER STATE ONE CALL 06/12/2023 121294 3050658 601-49400-489 LOCATES - WATER 286.87 Total 121294:573.75 GUARDIAN FLEET SAFETY 06/12/2023 121295 23-0228 405-48500-500 LIGHTS - L!150.80 GUARDIAN FLEET SAFETY 06/12/2023 121295 23-0426 101-42110-402 SQUAD REPAIR #270 - BWC Police Department 118.75 Total 121295:269.55 HARRIS, CATHY 06/12/2023 121296 2023.05 HAR 101-32240 OVER PYMT FOR DOG PARK PASS 4.14 Total 121296:4.14 HAWKINS INC 06/12/2023 121297 6471068 601-49400-216 CHLORINE TANKS 50.00 Total 121297:50.00 HEIDE, JEFFREY 06/12/2023 121298 2023.05 HEI 999-10015 UB REFUND - 1205 N ARM DR 18.84 Total 121298:18.84 HENNEPIN COUNTY INFOR TE 06/12/2023 121299 1000204755 101-42110-414 RADIO FEES Police Department 2,831.96 HENNEPIN COUNTY INFOR TE 06/12/2023 121299 1000204778 101-43000-415 PW RADIOS Public Works Department 296.89 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121299:3,128.85 HOLIDAY COMPANIES 06/12/2023 121300 0796010623 101-42110-402 SQUAD WASHES MAY 2023 Police Department 363.00 Total 121300:363.00 IBS, BRIAN AND SARA 06/12/2023 121301 2023.05 IBS 999-10015 UB REFUND - 3525 LYRIC AVE 576.00 Total 121301:576.00 IN CONTROL INC.06/12/2023 121302 S-INV00528 601-49400-489 WATER TOWER SCADA REPAIRS 700.00 Total 121302:700.00 IPMBA 06/12/2023 121303 05242023 S 101-42110-433 IPMBA MEMBERSHIP - SHERMAN Police Department 100.00 Total 121303:100.00 JESSICA RASMUSSEN 06/12/2023 121304 2023.05 101-42110-437 PLEAA SPRING CONFERENCE Police Department 45.00 Total 121304:45.00 JS STEWART COMPANIES INC 06/12/2023 121305 2023.06 JS S 101-22205 ESCROW REFUND - LA23-000019 1940 SHADY 1,000.00 Total 121305:1,000.00 KADUE, BRADLEY 06/12/2023 121306 2023.05 KAD 999-10015 UB REFUND - 661 SANDSTONE CIR 142.04 Total 121306:142.04 KENNETH BECK 06/12/2023 121307 2023.06 101-42110-226 INV CLOTHING REIMB Police Department 97.50 Total 121307:97.50 KRUGER, KONRAD 06/12/2023 121308 2023.05 KRU 999-10015 UB REFUND - 520 HANLON AVE 220.61 Total 121308:220.61 LAKE MTKA CONSERVATION DI 06/12/2023 121309 2023Q2Oron 651-49910-433 2ND QTR 2023 LEVY PMT Storm Water 10,200.50 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121309:10,200.50 LAKESCAPE LLC 06/12/2023 121310 1025 101-45200-404 BEACH CLEAN-UPS Parks 948.75 Total 121310:948.75 LANO EQUIPMENT INC 06/12/2023 121311 03-1072535 101-43050-489 BROOM RENTAL FOR WATER MAIN BREAK AT N Public Works - Spring Park 175.00 LANO EQUIPMENT INC 06/12/2023 121311 03-994387 101-43050-489 BROOM RENTAL FOR WATER MAIN BREAK AT N Public Works - Spring Park 175.00 LANO EQUIPMENT INC 06/12/2023 121311 03996410 701-49800-215 REPLACEMENT JACK FOR UNIT 482 232.42 LANO EQUIPMENT INC 06/12/2023 121311 03-996756 101-43000-222 REPAIR PARTS FOR GRAPPLE BUCKET Public Works Department 243.97 LANO EQUIPMENT INC 06/12/2023 121311 03-996820 101-43050-489 BROOM RENTAL FOR WATER MAIN BREAK AT N Public Works - Spring Park 175.00 LANO EQUIPMENT INC 06/12/2023 121311 03-996839 701-49800-215 DOOR SEAL UNIT 452 62.89 Total 121311:1,064.28 LUBE TECH ESI 06/12/2023 121312 3165756 701-49800-213 DRUM DEPOSIT 40.00- LUBE TECH ESI 06/12/2023 121312 3220521 601-49400-227 FOOD GRADE HYDRANT GREASE 893.01 LUBE TECH ESI 06/12/2023 121312 3220521 701-49800-213 5W40 OIL 914.44 Total 121312:1,767.45 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P13589 415-42260-550 EQUIPMENT FOR LADDER TRUCK 15,445.06 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P13742 415-42260-550 EQUIPMENT FOR LADDER TRUCK 325.92 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P13765 415-42260-550 EQUIPMENT FOR LADDER TRUCK 1,011.00 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P13906 415-42260-550 EQUIPMENT FOR LADDER TRUCK 520.00 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P14168 415-42260-550 EQUIPMENT FOR LADDER TRUCK 317.88 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P14745 415-42260-550 EQUIPMENT FOR LADDER TRUCK 1,576.57 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P15720 415-42260-550 EQUIPMENT FOR LADDER TRUCK 567.70 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P50032 651-49910-221 RUBBER SHRIT FOR SWEEPER Storm Water 567.92 MACQUEEN EQUIPMENT LLC 06/12/2023 121313 P50088 651-49910-221 GUTTER BROOM ATTACHMENTS Storm Water 830.40 Total 121313:21,162.45 MANSFIELD OIL COMPANY 06/12/2023 121314 24305165 101-42110-212 UNLEADED FUEL Police Department 5,677.22 MANSFIELD OIL COMPANY 06/12/2023 121314 24305187 701-49800-212 DIESEL FUEL 1,001.54 MANSFIELD OIL COMPANY 06/12/2023 121314 24313950 101-42110-212 UNLEADED FUEL Police Department 3,833.03 MANSFIELD OIL COMPANY 06/12/2023 121314 24313963 701-49800-212 DIESEL FUEL 1,404.79 MANSFIELD OIL COMPANY 06/12/2023 121314 24313980 101-42110-212 UNLEADED FUEL Police Department 1,923.66 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121314:13,840.24 Marlene Harty 06/12/2023 121315 05302023 101-43000-224 MAIL BOX DAMAGED(PLOWING)Public Works Department 100.00 Total 121315:100.00 MELIN, WILLIAM 06/12/2023 121316 2023.06 MEL 101-22205 ESCROW REFUND - LA23-000019 1940 SHADY 700.00 Total 121316:700.00 METLIFE SMALL BUSINESS CE 06/12/2023 121317 METLIFE052 101-21709 DENTAL INSURANCE 6/23 2,808.27 Total 121317:2,808.27 MHSRC/Range 06/12/2023 121318 337900-1007 101-42110-437 TRAINING - EVOC/PIT REFRESHER FARNIOK, R Police Department 1,470.00 MHSRC/Range 06/12/2023 121318 337900-9994 101-42110-437 EVOC LAW ENFORCEMENT TRG-VARGAS AND Police Department 980.00 Total 121318:2,450.00 MIELKE, JUSTIN 06/12/2023 121319 05172023 601-49400-489 WATER SAMPLE SHIPPING 21.72 Total 121319:21.72 MINNEAPOLIS OXYGEN COMPA 06/12/2023 121320 00110326 101-43000-224 OXYGEN, ACETYLENE Public Works Department 70.59 MINNEAPOLIS OXYGEN COMPA 06/12/2023 121320 00110327 101-42110-221 MEDICAL OXYGEN Police Department 141.17 MINNEAPOLIS OXYGEN COMPA 06/12/2023 121320 00110328 101-43000-415 OXYGEN REFILL Public Works Department 20.43 Total 121320:232.19 MINNESOTA EQUIPMENT 06/12/2023 121321 P96330 101-45210-221 FILTERS FOR GOLF COURSE MOWERS Golf Course 176.63 MINNESOTA EQUIPMENT 06/12/2023 121321 P96331 101-45210-221 CLIVIS PINS - QUICK LOCK Golf Course 10.70 Total 121321:187.33 Minnesota Topsoil 06/12/2023 121322 1339 101-43000-224 BLACK DIRT Public Works Department 470.00 Total 121322:470.00 MINUTEMAN PRESS 06/12/2023 121323 34360 101-41900-352 COMMENT CARD POSTWARD MAILING Central Services 1,301.55 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MINUTEMAN PRESS 06/12/2023 121323 34360 101-41900-322 COMMENT CARD POSTWARD MAILING Central Services 1,052.49 Total 121323:2,354.04 MN DEPT OF HEALTH 06/12/2023 121324 04/01/23-06/601-20802 2023-2ND QTR WATER TEST FEE 2,823.66 Total 121324:2,823.66 MN Dept of Health, Env Health Di 06/12/2023 121325 12172 GC 101-45210-441 HOSPITALITY FEE Golf Course 40.00 Total 121325:40.00 MN LAW ENFORCEMENT EXPL 06/12/2023 121326 2023.05 101-42110-229 2023 STATE EXPLORERS CONFERENCE Police Department 470.00 Total 121326:470.00 MNSPECT LLC 06/12/2023 121327 0098121-IN 101-42400-310 STATE PLUMBING REVIEW FOR COMMERCIAL B Building & Zoning 91.29 MNSPECT LLC 06/12/2023 121327 0098879-IN 101-42400-310 STATE PLUMBING REVIEW FOR COMMERCIAL B Building & Zoning 351.29 Total 121327:442.58 MOUND TRUE VALUE 06/12/2023 121328 187013 101-42110-240 MISC SUPPLIES Police Department 18.99 Total 121328:18.99 MTI DISTRIBUTING INC 06/12/2023 121329 1383580-00 101-45210-404 IRRIGATION REPAIR Golf Course 491.23 MTI DISTRIBUTING INC 06/12/2023 121329 1387577-00 101-45200-404 SPRAYER PARTS Parks 169.44 Total 121329:660.67 NAVARRE HARDWARE 06/12/2023 121330 341645 101-45210-404 IRRIGATION REPAIR Golf Course 9.49 NAVARRE HARDWARE 06/12/2023 121330 342002 601-49400-240 TOOL FOR WATER PLANT 21.99 NAVARRE HARDWARE 06/12/2023 121330 342017 602-49450-227 PROPONE TORCH AND COLD CHIELSEL FOR I A Sewer 56.46 NAVARRE HARDWARE 06/12/2023 121330 342129 101-41900-223 BUILDING SUPPLIES Central Services 33.48 NAVARRE HARDWARE 06/12/2023 121330 342145 601-49400-227 BATTERY FOR TESTER 6.49 NAVARRE HARDWARE 06/12/2023 121330 342171 101-45200-404 IRRIGATION REPAIR Parks 58.09 NAVARRE HARDWARE 06/12/2023 121330 342175 101-45210-404 IRRIGATION REPAIR Golf Course 8.28 NAVARRE HARDWARE 06/12/2023 121330 342276 601-49400-216 MURATIC ACID FOR CLEANING 23.98 NAVARRE HARDWARE 06/12/2023 121330 342278 101-45200-223 TOOLS Parks 8.99 NAVARRE HARDWARE 06/12/2023 121330 342282 101-45200-223 WATER PLANT KEYS Parks 13.99 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount NAVARRE HARDWARE 06/12/2023 121330 342313 101-45200-404 IRRIGATION REPAIR Parks 2.49 Total 121330:243.73 NCPERS GROUP LIFE INS.06/12/2023 121331 6732000620 101-21710 PERA LIFE 6/2023 352.00 Total 121331:352.00 NOVA COMMUNICATIONS INC 06/12/2023 121332 IN-80009186 101-41900-401 TRANSITION TO SIP PHONE Central Services 1,195.66 NOVA COMMUNICATIONS INC 06/12/2023 121332 IN-80009186 101-41900-321 PHONE SERVICE Central Services 200.00 Total 121332:1,395.66 ON-SITE MEDICAL SERVICES I 06/12/2023 121333 24158 101-42110-319 ANNUAL HEARING TESTING - PD Police Department 1,000.00 ON-SITE MEDICAL SERVICES I 06/12/2023 121333 24158 101-43000-319 ANNUAL HEARING TESTING - PW Public Works Department 500.00 Total 121333:1,500.00 OPD BUSINESS SOLUTIONS LL 06/12/2023 121334 3131404530 101-41900-201 OFFICE SUPPLIES Central Services 191.32 OPD BUSINESS SOLUTIONS LL 06/12/2023 121334 3131497420 101-41900-201 PAPER PADS Central Services 79.49 OPD BUSINESS SOLUTIONS LL 06/12/2023 121334 3142041450 101-42110-201 MISC OFFICE SUPPLIES Police Department 88.33 Total 121334:359.14 OPG-3 INC 06/12/2023 121335 6704 101-42400-319 GIS Building & Zoning 3,075.00 Total 121335:3,075.00 PARALLEL AG 06/12/2023 121336 P03030 101-45200-221 SPRAYER Parks 5,220.95 Total 121336:5,220.95 PIONEER MANUFACTURING C 06/12/2023 121337 INV881427 101-45200-223 STARLINER FIELD PAINTER PARTS Parks 78.20 PIONEER MANUFACTURING C 06/12/2023 121337 INV882737 101-45200-223 STARLINER FIELD PAINTER PARTS Parks 435.30 Total 121337:513.50 POLLARDWATER 06/12/2023 121338 0237256 602-49450-489 LOCATOR FOR SEWER & WATER Sewer 994.98 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121338:994.98 QUALITY FLOW SYSTEMS INC 06/12/2023 121339 44925 602-16500 GS#8 REMODEL 26,820.00 QUALITY FLOW SYSTEMS INC 06/12/2023 121339 44945 602-49450-406 LS#22 TRANSDUCER REPAIR Sewer 2,776.00 Total 121339:29,596.00 REDMOND, MICHAEL 06/12/2023 121340 2023.06 602-37690 POINT OF SALE INSPECT - 4205 FOREST LAKE 150.00 Total 121340:150.00 Reinders Inc.06/12/2023 121341 3095362-00 101-45210-223 FLAGSTICKS Golf Course 121.82 Total 121341:121.82 REPUBLIC SERVICES #894 06/12/2023 121342 0894-006245 101-41900-404 TRASH SERVICE 2/1/23-2/28/23 Central Services 890.33 REPUBLIC SERVICES #894 06/12/2023 121342 0894-006245 101-43100-404 TRASH SERVICE 2/1/23-2/28/23 Brush Site 40.47 REPUBLIC SERVICES #894 06/12/2023 121342 0894-006245 101-45200-404 TRASH SERVICE 2/1/23-2/28/23 Parks 991.52 REPUBLIC SERVICES #894 06/12/2023 121342 0894-006245 101-45210-404 TRASH SERVICE 2/1/23-2/28/23 Golf Course 101.18 Total 121342:2,023.50 SCHMIDT, CHRIS AND AMANDA 06/12/2023 121343 2023.05 SCH 999-10015 UB REFUND - 4685 TONKA VIEW LANE 45.77 Total 121343:45.77 SECOND NATURE GRAPHICS 06/12/2023 121344 476 101-41900-201 BUSINESS CARDS Central Services 384.50 Total 121344:384.50 SHAUGHNESSY LAWN CARE 06/12/2023 121345 2023.06 101-45200-404 PARK MOWING Parks 4,142.86 Total 121345:4,142.86 SHERWIN WILLIAMS 06/12/2023 121346 3801-9 101-41900-223 PAINT SUPPLIES Central Services 48.92 Total 121346:48.92 SiteOne Landscape Supply LLC 06/12/2023 121347 129493485-0 101-45200-216 WETTING AGENT Parks 1,033.39 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SiteOne Landscape Supply LLC 06/12/2023 121347 129737160-0 101-45200-216 FERTILIZER Parks 360.00 SiteOne Landscape Supply LLC 06/12/2023 121347 130079705-0 101-41900-404 IRRIGATION REPAIR Central Services 110.52 SiteOne Landscape Supply LLC 06/12/2023 121347 130387975-0 101-41900-404 IRRIGATION REPAIR Central Services 17.20 SiteOne Landscape Supply LLC 06/12/2023 121347 130751224-0 101-41900-404 IRRIGATION REPAIR Central Services 119.54 SiteOne Landscape Supply LLC 06/12/2023 121347 130792737-0 101-45200-404 IRRIGATION REPAIR Parks 54.33 Total 121347:1,694.98 SPIKES 06/12/2023 121348 4421/15 101-43000-212 PROPANE Public Works Department 121.28 Total 121348:121.28 STREICHERS POLICE EQUIP 06/12/2023 121349 1629483 101-42110-226 UNIFORMS -CARLSON Police Department 363.95 STREICHERS POLICE EQUIP 06/12/2023 121349 1630403 101-42110-226 NEW HIRE LYREK UNIFORMS Police Department 283.99 STREICHERS POLICE EQUIP 06/12/2023 121349 1630604 101-42110-228 DUTY AMMO 9MM Police Department 705.08 STREICHERS POLICE EQUIP 06/12/2023 121349 1630942 101-42110-226 CADETS UNIFORMS Police Department 477.96 STREICHERS POLICE EQUIP 06/12/2023 121349 1630944 101-42110-228 FREEZE PLUS P 6 UNITS Police Department 83.94 STREICHERS POLICE EQUIP 06/12/2023 121349 1633758 101-42110-226 BIKE PATROL UNIFORM-SHERMAN Police Department 197.99 STREICHERS POLICE EQUIP 06/12/2023 121349 1633895 101-42110-226 CADETS Police Department 123.98 STREICHERS POLICE EQUIP 06/12/2023 121349 1633901 101-42110-226 CADETS Police Department 249.98 STREICHERS POLICE EQUIP 06/12/2023 121349 1634583 101-42110-226 UNIFORM - WITTKE Police Department 279.98 STREICHERS POLICE EQUIP 06/12/2023 121349 1634643 101-42110-226 UNIFORMS WITTKE Police Department 234.97 STREICHERS POLICE EQUIP 06/12/2023 121349 CM296080 101-42110-226 CADET CREDIT Police Department 204.99- Total 121349:2,796.83 TALLEN AND BAERTSCHI 06/12/2023 121350 MAY 2023 P 101-41600-306 PROSECUTION SERVICES 05/2023 Law/Legal Services 3,279.48 Total 121350:3,279.48 THOMAS REUTERS - WEST 06/12/2023 121351 848380336 101-42110-311 INV SERVICE Police Department 270.53 Total 121351:270.53 TimeSaver Off Site Secretarial Inc 06/12/2023 121352 M28231 101-41300-319 CC MEETING MINUTES Administration 478.50 TimeSaver Off Site Secretarial Inc 06/12/2023 121352 M28231 101-45200-319 PARK COMMISSION MINUTES 5/3/21 Parks 159.00 TimeSaver Off Site Secretarial Inc 06/12/2023 121352 M28276 101-41110-439 CC MEETING MINUTES Mayor & Council 272.25 TimeSaver Off Site Secretarial Inc 06/12/2023 121352 M28276 101-45200-319 PC MINUTES Parks 159.00 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121352:1,068.75 TITAN MACHINERY 06/12/2023 121353 18415650 G 701-49800-403 WINDOW, FRONT FOR UNIT 429 320.00 Total 121353:320.00 TL STEVENS 06/12/2023 121354 14129 225-16500 HACKBERRY WELL SEALING 1,060.80 Total 121354:1,060.80 TOLL GAS & WELDING SUPPLY 06/12/2023 121355 40175099 101-43000-415 CYLINDER & DEMURRAGE Public Works Department 12.03 Total 121355:12.03 TONKA BUILT LLC 06/12/2023 121356 2619 101-45200-404 DOCK STORAGE Parks 4,500.00 Total 121356:4,500.00 TOWMASTER 06/12/2023 121357 460153 101-43000-222 BACKUP CAMERAS FOR FLEET Public Works Department 2,426.52 Total 121357:2,426.52 TWIN CITY GARAGE DOOR CO 06/12/2023 121358 z237069 101-41900-404 GARAGE DOOR SERVICE Central Services 2,500.00 TWIN CITY GARAGE DOOR CO 06/12/2023 121358 Z241894 101-41900-404 PW SOUTH GARAGE DOOR REPAIR Central Services 2,048.12 Total 121358:4,548.12 TWIN CITY SEED COMPANY 06/12/2023 121359 53649 101-45210-223 GRASS SEED Golf Course 548.75 TWIN CITY SEED COMPANY 06/12/2023 121359 53743 225-16500 CRYSTAL BAY RENOVATION 480.90 TWIN CITY SEED COMPANY 06/12/2023 121359 53938 225-16500 HACKBERRY PARK RESTORATION - PLAYGROU 838.15 Total 121359:1,867.80 UNIFIRST CORPORATION 06/12/2023 121360 090 0741217 101-41900-223 LAUNDRY SERVICE Central Services 69.01 UNIFIRST CORPORATION 06/12/2023 121360 090 0746673 101-41900-223 LAUNDRY SERVICE Central Services 70.05 UNIFIRST CORPORATION 06/12/2023 121360 090 0752141 101-41900-223 LAUNDRY SERVICE Central Services 69.01 UNIFIRST CORPORATION 06/12/2023 121360 090 0757567 101-41900-223 LAUNDRY SERVICE Central Services 71.09 UNIFIRST CORPORATION 06/12/2023 121360 090 0766811 101-45210-223 LAUNDRY SERVICE Golf Course 29.30 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 101-43000-226 UNIFORMS - PW Public Works Department 37.58 City of Orono Check Register - COUNCIL REPORT Page: 20 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 701-49800-221 SHOP TOWELS - PW 6.96 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 601-49400-226 UNIFORMS PW-WATER DEPT 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 101-45200-226 UNIFORMS-PARKS Parks 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0768085 101-43000-404 RUGS - PW Public Works Department 22.93 UNIFIRST CORPORATION 06/12/2023 121360 090 0768113 101-45210-223 LAUNDRY SERVICE Golf Course 87.96 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 101-43000-226 UNIFORMS - PW Public Works Department 37.58 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 601-49400-226 UNIFORMS PW-WATER DEPT 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 101-45200-226 UNIFORMS-PARKS Parks 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.57 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 101-43000-404 RUGS - PW Public Works Department 22.93 UNIFIRST CORPORATION 06/12/2023 121360 090 0769403 701-49800-221 SHOP TOWELS - PW 6.96 UNIFIRST CORPORATION 06/12/2023 121360 090 0769431 101-45210-223 LAUNDRY SERVICE Golf Course 32.08 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 101-43000-404 RUGS - PW Public Works Department 22.93 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 701-49800-221 SHOP TOWELS - PW 6.96 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 101-45200-226 UNIFORMS-PARKS Parks 28.22 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 28.22 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 601-49400-226 UNIFORMS PW-WATER DEPT 28.22 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 101-43000-226 UNIFORMS - PW Public Works Department 28.22 UNIFIRST CORPORATION 06/12/2023 121360 090 0770703 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 28.22 Total 121360:1,034.99 UPNORTH GOLF 06/12/2023 121361 75080 101-45210-095 MERCHANDISE Golf Course 141.86 Total 121361:141.86 US Bank Equipment Finance 06/12/2023 121362 502474083 710-49970-413 COPIERS 596.76 Total 121362:596.76 VALLEY RICH CO 06/12/2023 121363 32033 601-49400-405 WATERMAIN BREAK @ 3309 CRYSTAL BAY RD 4,599.00 VALLEY RICH CO 06/12/2023 121363 32041 602-49450-406 GATE VALVE REPAIR @ LS#3 Sewer 6,245.75 Total 121363:10,844.75 VESSCO INC 06/12/2023 121364 091149 601-49400-405 INJECTOR REPAIR 700.00 City of Orono Check Register - COUNCIL REPORT Page: 21 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121364:700.00 WACONIA FORD SALES INC 06/12/2023 121365 73316 701-49800-215 FRONT HUBS FOR 428 268.08 Total 121365:268.08 Warning Lites of MN 06/12/2023 121366 04172023 101-43000-224 SIGNS FOR NEW PW WORK SIGHT Public Works Department 649.88 Total 121366:649.88 WASTE MANAGEMENT RECYC 06/12/2023 121367 0103597-280 603-49500-301 RECYCLING MAY 23 ORGANICS 86.81 WASTE MANAGEMENT RECYC 06/12/2023 121367 0103597-280 603-49500-316 RECYCLING 6/2023 17,944.60 WASTE MANAGEMENT RECYC 06/12/2023 121367 7789368-159 603-49500-442 CITY CLEANUP DAY 4/23 1,695.20 Total 121367:19,726.61 WATER CONSERVATION SVC IN 06/12/2023 121368 13254 601-49400-405 WATER BREAK @ 3865 N SHORE DR 382.40 Total 121368:382.40 WELDON, BRENT 06/12/2023 121369 06052023 651-49910-437 WATER SCHOOL MILAGE Storm Water 81.22 Total 121369:81.22 XCEL ENERGY 06/12/2023 121370 830796022 101-41900-381 ELECTRIC SERVICE 04/24/23-5/23/23 Central Services 2,198.51 XCEL ENERGY 06/12/2023 121370 830796022 101-42110-381 ELECTRIC SERVICE 04/24/23-5/23/23 Police Department 1,336.45 XCEL ENERGY 06/12/2023 121370 830796022 101-42110-381 ELECTRIC SERVICE 04/24/23-5/23/23 Police Department 41.36 XCEL ENERGY 06/12/2023 121370 830796022 101-43000-381 ELECTRIC SERVICE 04/24/23-5/23/23 Public Works Department 186.28 XCEL ENERGY 06/12/2023 121370 830796022 101-43000-386 ELECTRIC SERVICE 04/24/23-5/23/23 Public Works Department 2,718.28 XCEL ENERGY 06/12/2023 121370 830796022 101-45200-381 ELECTRIC SERVICE 04/24/23-5/23/23 Parks 57.36 XCEL ENERGY 06/12/2023 121370 830796022 601-49400-381 ELECTRIC SERVICE 04/24/23-5/23/23 8,308.64 XCEL ENERGY 06/12/2023 121370 830796022 602-49450-381 ELECTRIC SERVICE 04/24/23-5/23/23 Sewer 3,383.89 XCEL ENERGY 06/12/2023 121370 830796022 101-45210-381 ELECTRIC SERVICE 04/24/23-5/23/23 Golf Course 314.20 Total 121370:18,544.97 ZARNOTH BRUSH WORKS 06/12/2023 121371 0194193-IN 651-49910-221 REPLACEMENT BROOMS UNIT 460 Storm Water 1,151.40 City of Orono Check Register - COUNCIL REPORT Page: 22 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 121371:1,151.40 ZAYO GROUP LLC 06/12/2023 121372 19531222 101-42110-321 PHONE SERVICE 5/23/2023-06/22/2023 Police Department 233.25 ZAYO GROUP LLC 06/12/2023 121372 19531222 101-41900-321 PHONE SERVICE 5/23/2023-06/22/2023 Central Services 326.54 ZAYO GROUP LLC 06/12/2023 121372 19531222 601-49400-321 PHONE SERVICE 5/23/2023-06/22/2023 54.43 ZAYO GROUP LLC 06/12/2023 121372 19531222 602-49450-321 PHONE SERVICE 5/23/2023-06/22/2023 Sewer 124.40 ZAYO GROUP LLC 06/12/2023 121372 19531222 101-45210-321 PHONE SERVICE 5/23/2023-06/22/2023 Golf Course 38.88 Total 121372:777.50 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 601-39610 WATER METER SALES 04/23 41.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 601-20806 WATER TAXABLE SALES 4/23 661.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37910 GOLF COURSE GREEN FEES 04/23 810.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37920 RENTALS - SALES TAX 04/23 4.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37930 BEER - SALES TAX 4/23 14.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37940 CONCESSIONS - SALES TAX 4/23 19.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37960 GOLF BALLS - SALES TAX 4/23 3.00 MN DEPT OF REVENUE-WIRE 05/31/2023 201303 2023.04 101-37970 PRO SHOP SALES - SALES TAX 4/23 1.00 Total 20130355:1,553.00 THE HOME DEPOT 05/31/2023 201303 042023 101-45200-223 SHOP WALL Parks 101.68 THE HOME DEPOT 05/31/2023 201303 042023 101-41900-223 CLEANING SUPPLIES Central Services 80.77 THE HOME DEPOT 05/31/2023 201303 042023 101-45200-223 PAINT FOR EOC Parks 65.82 Total 20130356:248.27 CARDMEMBER SERVICE 06/12/2023 201303 03/22/2023-0 101-45210-404 HYDRAULIC PUMP Golf Course 1,338.91 CARDMEMBER SERVICE 06/12/2023 201303 03/22/2023-0 101-45210-404 ROLLER ASSEMBLY KIT Golf Course 1,695.78 CARDMEMBER SERVICE 06/12/2023 201303 03/22/2023-0 101-45210-093 CONCESSIONS Golf Course 309.25 CARDMEMBER SERVICE 06/12/2023 201303 03/22/2023-0 101-45200-212 FUEL Parks 21.65 CARDMEMBER SERVICE 06/12/2023 201303 03/22/2023-0 101-45200-221 GREASE GUN Parks 49.21 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41110-439 CC FOOD Mayor & Council 37.96 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41110-439 CC FOOD Mayor & Council 119.28 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41300-437 IIMC CONFERENCE Administration 575.00 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 710-49970-416 MICROFILM SCAN SOFTWARE 672.00 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41300-331 IIMC CONFERENCE - LODGING Administration 711.82 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41110-439 CC FOOD Mayor & Council 4.99 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41110-439 CC FOOD Mayor & Council 147.72 City of Orono Check Register - COUNCIL REPORT Page: 23 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41110-439 COFFE W/MAYOR Mayor & Council 25.98 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41300-331 IIMC CONFERENCE Administration 25.99 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 603-49500-442 MCDONALDS FOR CLEANUP DAY 113.22 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-43000-222 JEM TECHNICAL Public Works Department 263.46 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-228 CREDIT Police Department 175.00- CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-439 LUNCH - SERGEANT INTERVIEWS Police Department 172.41 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-439 ITEMS FOR HWY CLEAN UP Police Department 29.02 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-226 SWAT UNIFORMS - PALM/HENNESSEY Police Department 509.10 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-201 MISC OFFICE SUPPLIES Police Department 92.44 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-229 EXPLORER MEAL Police Department 10.00 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-201 ORONO PD STAMP Police Department 35.65 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-433 PELOTON MONTHLY MEMBERSHIP Police Department 47.32 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-201 EXTERNAL HARD DRIVE Police Department 69.76 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-439 CAKE FOR CADETS Police Department 35.00 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 603-49500-442 FOOD FOR CLEAN UP DAY 150.08 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 701-49800-240 TOOLS FOR MECHANIC 1,781.98 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-41900-221 VENT DEFLECTOR Central Services 69.45 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45200-221 SECURITY CAMERA - PARKS Parks 146.21 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-43000-221 SECURITY CAMERA - PWORKS Public Works Department 167.72 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-43000-221 SECURITY CAMERA - PWORKS Public Works Department 178.46 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-221 SECURITY CAMERA - PD Police Department 178.47 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 614-49840-221 DIGITAL/ANALOG CONVERTER Cable Franchise 216.11 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-42110-221 RETURN - CAMERA - PD Police Department 172.03- CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-43000-221 RETURN - CAMERA - PW Public Works Department 161.28- CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45200-221 RETURN - CAMERA PARKS Parks 135.47- CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45210-093 CONCESSIONS Golf Course 549.77 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45210-223 ICE PACKS Golf Course 37.53 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45210-223 MERCH DISPLAY Golf Course 44.05 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45210-223 MERCH DISPLAY Golf Course 86.00 CARDMEMBER SERVICE 06/12/2023 201303 04/21/2023-0 101-45210-404 ROLLER ASSEMBLY Golf Course 237.25 Total 20130357:10,312.22 MEDSURETY LLC 06/12/2023 201303 23692 101-41900-319 VEBA/FSA/COBRA HSA FEES 6/23 Central Services 209.50 Total 20130358:209.50 METROPOLITAN COUNCIL- SAC 06/12/2023 201303 2023.04 101-39610 SAC 04/2023 99.40- METROPOLITAN COUNCIL- SAC 06/12/2023 201303 2023.04 101-20809 SAC 04/2023 9,940.00 City of Orono Check Register - COUNCIL REPORT Page: 24 Check Issue Dates: 5/23/2023 - 6/12/2023 Jun 08, 2023 02:25PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130359:9,840.60 Grand Totals: 1,282,996.65 AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: 1. Purpose. The purpose of this action item is to accept Carrie Krienke’s letter of resignation and to approve beginning the hiring process for a new accountant. 2. Background. The position of Accountant is a key position within the Finance Department. Carrie Krienke was hired as an Accountant effective August 13, 2021. Carrie has provided a notice of resignation effective June 19, 2023. 3. Staff Recommendation. I recommend accepting the resignation of Carrie Krienke and the approval of a hiring process to replace the position of Accountant. Because of the importance of the position to the department, I also recommend that Anne Hentges, the City’s current Resource Management Technician be temporarily moved to the position of Accountant until a permanent replacement is hired. COUNCIL ACTION REQUESTED Motion to accept the resignation of Carrie Krienke effective June 19, 2023, approve the initiation of the hiring process to replace the position of Accountant, and to temporarily move Anne Hentges to the position of Accountant. Item No.: 6 Date: June 12, 2023 Item Description: Authorization to Accept Resignation of Carrie Krienke Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda AGENDA ITEM Prepared By: A. Carlson Reviewed By: A. Carlson Approved By: 1. Purpose. The purpose of this action item is to approve a Garbage Hauler License. 2. License Applicant(s) Name Address License # Period Randy’s Sanitation Inc. / A Republic Services Company 4351 US Highway 12 SE, Delano, MN 55328 GH23-000004 06/01//2023 – 05/31/2024 3. Staff Recommendation. Staff recommends approval of the Garbage Hauler license listed above. The License Applicant has submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the Garbage Hauler license listed above. Item No.: 7 Date: June 12, 2022 Item Description: Approval of Garbage Hauler License Presenter: Anna Carlson City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: 1. Purpose. The purpose of this agenda item is to gain approval of seasonal employee hiring. 2. Background. The city hires seasonal and part time employees to accomplish a variety of tasks. The hourly pay is proposed to be $14.00-$15.00 for the Golf Course Clubhouse Attendants, Brush Site Attendants, and Sledding Attendants; $14.00-$18.00 for Parks and Golf Course Maintenance Employees, $14.00-$18.00 for Public Works Maintenance Workers, and $14.00-$16.00 for Temporary/Part-Time Administrative Scan Clerk. Seasonal employees fall under the 6-month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage (Per hour) Remarks Requested June 12, 2023 Brian Torney Scan Clerk $16.00 Returnee Karen Johnson Scan Clerk $14.00 New Hire 4. Staff Recommendation. Staff recommends approval to hire of the seasonal and temporary/part-time employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the temporary/part-time employees as listed in the table above. Item No.: 8 Date: June 12, 2023 Item Description: Appointment of 2023 Seasonal Employees V5 Presenter: Anna Carlson City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: BW Reviewed By: DJG Approved By: 1. Purpose. The purpose of this action item is to gain Council approval for the 2023 Streets Maintenance Crack Sealing project. 2. Background. Crack sealing is a routine preventive road maintenance process. 3. Project Scope. The identified streets shall have their cracks and routed, cleaned and sealed. Spot sealing will be required on areas with a concentration of small cracks. (See Exhibit A) 4. Cost. Public Works received quotes from 3 contractors for crack sealing. A summary of the quotes received are listed in the table below. The lowest quote was from MP Asphalt Maintenance INC for $30,127.50 Contractor Total Quote MP Asphalt Maintenance INC $30,127.50 Allied Blacktop Company $95,000.00 Astech Corp. 146,250.00 5. Funding. The project will be funded from the pavement management fund. The 2023 Public works plan and CIP allocated $80,000 Contracted pavement preventive maintenance. 6. Staff Recommendation. I recommend the City Council accept the quote from MP Asphalt Maintenance INC for crack sealing 7. COUNCIL ACTION REQUESTED Motion to authorize Allied Blacktop Company to complete the 2023 Street Maintenance crack sealing project for $30,127.50 Exhibit A. Street Listing B. Quotes Item No.: 9 Date: June 12, 2023 Item Description: 2023 Crack Sealing Presenter: Brent Weldon Streets Superintendent Agenda Section: Consent Agenda Exhibit A Crack Sealing Areas for 2023 Streets: Old Beach Road (From 2314-Cul-de-sac) Mapleridge lane Pheasant Road Kelly Avenue Lydiard Avenue and Lydiard Circle Carman Street Casco Avenue Ethel Avenue Caroline Avenue Dunwoody Avenue Livingston Avenue (Fire Station end) Lyric Avenue Fagerness Point Road Concordia Street Webb Street Corral Road 2023 STREET CRACK SEALING PROGRAM SOLICITATION OF QUOTES CITY OF ORONO ORONO, MN Proposed by: City of Orono Orono, MN Phone Number: 952-249-4600 Fax Number: 952-249-4616 1. Notice of Solicitation of Quotes. The City of Orono is seeking quotes for our 2023 Street Crack Sealing Program. The City intends to enter into a contract with a qualified and responsible firm for these services, and accordingly is furnishing herein a set of instruction and specifications by which such quotes shall be evaluated. 2. Project Overview A. Scope of Work. The identified streets shall have their cracks and routed, cleaned and sealed according to the attached specifications (Appendix B). The material used shall not track or the contractor shall provide material to cover the crack sealing material so that it will not track. Spot sealing will be required on areas with a concentration of small cracks. All materials, equipment and labor shall be included in the price quoted using the enclosed form. Streets: Old Beach Road (From 2314- Cul-de-sac) Mapleridge Lane Pheasant Road Kelly Avenue Lydiard Avenue and Lydiard Circle Carman Street Casco Avenue Ethel Avenue Caroline Avenue Dunwoody Avenue Livingston Avenue (Fire Station end) Lyric Avenue Fagerness Point Road Concordia Street Webb Street Corral Road B. Variations from the Estimated Quantities. The contractor will be responsible for measure the cracks to confirm the amount per street. Variations from the quantities in the estimate will be approved by the City Engineer prior to completion of the work. Variations will be added or deducted at the unit price provided in the quote. C. Payment. Payments will be made to the contractor upon confirmation of services provided. The Contractor shall submit a written invoice to the City upon completion of the Services. Each invoice shall include in detail the description of the Services performed. 3. Insurance Requirements. The Contractor, at his expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages. Proof of insurance coverage shall be provided to the city with the Quote. Workman’s compensation and employer liability, commercial general liability, automobile liability, and umbrella excess liability which protects the City from property damage claims arising from operation under the contract whether such operations be by the contractor or and subcontractor, or by anyone directly or indirectly employed by either of them. A. General Liability. The Contractor agrees to maintain Commercial General Liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, Products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the Services under this Agreement, the Contractor shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. C. Workers’ Compensation. The Contractor agrees to provide Workers’ Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry Employers’ Liability Coverage with minimum Limits are as follows: $ 500,000 - Injury by Disease per employee $ 500,000 – Bodily Injury by Disease aggregate $ 500,000 – Bodily Injury by Accident D. Indemnification. To the fullest extent permitted by law, the Contractor agrees to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of the Contractor’s negligence or the Contractor’s performance or failure to perform its obligations under this Agreement. The Contractor’s indemnification obligation shall apply to the Contractor’s subcontractor(s), or anyone directly or indirectly employed or hired by the Contractor, or anyone for whose acts the Contractor may be liable. 4. Quote Procedures. A.Deadline. Quotes must be received by the City no later than 1:00p.m. On May 19, 2023. Quotes may be sent by Email. Email with “2023 Orono Street Crack Sealing Quote”. Quotes arriving after the specified time shall not be accepted. B.Format for Submittal. A properly prepared quote shall consist of a fully completed Proposal Form (Appendix A). Failure to submit all of the required information may result in the disqualification from consideration. 5. Contact Person. All inquiries shall be directed to: Brent Weldon., Public Works Supervisor City of Orono bweldon@ci.orono.mn.us (952)249-4670 Quote Proposal Form 2023 CRACK SEALING PROJECT CITY OF ORONO, MINNESOTA Appendix A Company Contact Address Telephone City, State Zip Email The undersigned, being familiar with the location conditions, having made the field inspection and investigations deemed necessary, having studies the specifications of the Work including and being familiar with all factors and other considerations affecting the work and cost thereof, hereby proposes to furnish all labor, tools, material, skills and equipment necessary to complete the work in accordance with the specification for the following unit prices: NOTE: Quotes shall include sales tax and applicable taxes and fees. Contractor must fill in unit prices in numerals, make extension ITEM NO. BID ITEM APPROX. QUANTITY UNIT UNIT AMOUNT PRICE 1 MOBILZATION LS $ 0 $ 0 2 TRAFFIC CONTROL LS $ 0 $ 0 3 CRACK REPAIR FT $ $ 4 BITUMINOUS SEAL COAT SY N/A $ __ N/A $ TOTAL:$ In submitting this quotation, it is understood that owner retains the right to reject any and all quotations and to waive irregularities and informalities therein and to award the work in the best interests of the owner. Respectfully submitted, _ Name Title Date Signature MP Asphalt Maintenence INC 3315 Aetna Ave NE Buffalo, MN 55313 763-402-3526 matt@mpasphalt.net Matt Leaf 46,350 .65 30,127.50 7.00 SQYD Matt Leaf CEO 03/27/2023 Technical Specifications 2018 Crack Seal City of Orono 02975 - BITUMINOUS SURFACE CRACK AND JOINT REPAIR SECTION 02975 -BITUMINOUS SURFACE CRACK AND JOINT REPAIR PART 1 -- GENERAL 1.1 SUMMARY A. This section covers the furnishing of all labor, materials, tools, equipment and performances of all work and services necessary or incidental to the repairing of the existing bituminous surface improvements; including routing, cleaning and sealing the existing surface. 1.2 METHOD OF MEASUREMENT AND PAYMENT A. Measurement and compensation for the following items shall be paid according to the referenced specification or as modified below: 1. Payment shall be at the unit price bid per linear foot of cracks which were identified by the Engineer, and properly routed, cleaned and sealed by the Contractor. B. The furnishing and installing of specific items and/or the performance of work under certain circumstance s shall not be individually paid in the absence of a specific bid item for the work. The costs shall be included in the unit price bid for the associated geotextile fabric - trench construction items. Such items of work include but are not limited to: 1. Surface preparation including sweeping, brushing, etc., include in the unit price bid for crack sealing. 2. Protecting castings and valve caps from sealant material, include in the unit price bid for crack sealing. 1.3 SPECIFICATION REFERENCES A. MnDOT Specification Section 3723 shall apply to the sealing of all cracks, except as modified herein. B. Unless noted otherwise, the provisions in this section are in addition to the referenced specification. PART 2 -- PRODUCTS 2.1 MATERIALS A. Crack Sealant 1. The crack sealant compound shall be packaged in sealed containers. Each container shall be clearly marked with the name of the manufacturer, the trade name of the sealant, the manufacturer's batch and lot number, the pouring temperature, and the safe heating temperature. 2. Mixing of different manufacturer's brands or different types of sealant shall be prohibited PART 3 -- EXECUTION 3.1 CONSTRUCTION REQUIREMENTS A. A copy of the manufacturer's recommendations pertaining to the heating and application of the joint sealant material shall be submitted to the Engineer prior to the commencement of work. These recommendations shall be adhered to and followed by the contractor. The temperature of the sealer in the field application equipment shall never exceed the safe heating temperature recommended by the manufacturer. Any given quantity of material shall not be heated at the pouring temperature for more than six hours and shall never be reheated. Sealing shall not proceed if the temperature of the material has not reached or has fallen below the manufacturer's recommended minimum application temperature. B. Sealant materials may be placed during a period of rising temperature after the air temperature in the shade and away from artificial heat has reach 40 degrees F and indications are for a continued rise in temperature. During a period of falling temperature, the placement of sealant material shall be suspended when the air temperature, in the shade and away from artificial heat, reaches 40 degrees F. Sealant shall not be placed when in the opinion of the Engineer; the weather or roadbed conditions are unfavorable. C. Routing and sealing will be permitted only during daylight hours between May 1 and October 15. D. The Engineer shall determine the actual areas that will be repaired by marking the existing cracks to be routed, cleaned and sealed. The routing, cleaning and sealing shall extend the full width of the surface on transverse cracks. E. The Contractor shall conduct the bituminous crack sealing operations so that routing, cleaning and sealing is a continuous operation. Traffic shall not be allowed to kneed together or damage the reservoir once it has been created. Routed cracks not sealed before traffic is allowed on the surface shall be re-routed at no additional cost to the Owner. 1. ROUTING. The routing equipment shall be mechanical and power driven and shall be capable of following the existing cracks. All cracks shall be routed 1 inch wide x 1 inch deep. The cracks shall be routed with sharp router blades to the specified dimensions without deviation from the existing crack or creating excessive spalling. Equipment designed to "plow" the cracks to dimension will not be permitted. Wet sawing will not be allowed. 2. CLEANING. Immediately prior to cleaning and sealing the cracks, the entire bituminous surface shall be cleaned to remove all loosened bituminous particles and foreign material and the cracks shall be blown clean with oil-free compressed air. Compressed air shall be 100 psi and 75 cfm minimum at the nozzle. The crack and surface area six (6) inches on both sides will then be cleaned and dried with a hot compressed air heat lance. The heat lance shall meet the following requirements: temperature of heated air at exit or orifice minimum of 2,800 degrees F. Velocity of exiting heated air minimum of 2,800 fps. The application time and final results of the cleaning are subject to the Engineers approval. 3. SEALING. After the cracks have been properly cleaned, the Contractor shall install a foam backer rod in those cracks wider than 1/4 inch that extends below the bottom to the routed joint. The backer rod shall be compressed to fill the entire width of the crack and shall not protrude up above the bottom of the routed reservoir. The Contractor shall install a bond breaker tape at the bottom of the routed reservoir for those cracks less than 1/4 inch in width which extended below the bottom of the routed joint. F. The sealant shall be placed evenly in two separate applications. The first application shall fill the reservoir to approximately three-fourths the depth of the routed joint. After the first application has sufficiently cooled, the second application shall be placed to provide an "over bond" seal with the bituminous pavement. The over band shall be of the width and thickness to assure a tight seal with the pavement surface. The sealant shall be pressure applied with a wand type applicator; pour pots or similar devices shall not be used to apply the crack sealant. The applicator wand shall be returned to the machine and the crack sealant materials reticulated immediately upon completion of each crack. ****END OF SECTION**** AGENDA ITEM Prepared By: CF Reviewed By: AMC Approved By: 1.Purpose. The purpose of this action item is to approve a temporary parking permit to park in the Navarre parking lot. 2.Background. In the 1980’s Shoreline Drive was repaired and at that time on street parking in front of this house and specifically parking for 3468 Shoreline Drive was removed. This address has no driveway or accessible parking on the property. The City has worked with property owners in the past and have allowed temporary parking in the Navarre Municipal lot while the property owners sought long- term solutions. 3.City Code. City Code Sec. 66-77 - Private use of public streets and parking lots. Allows residents to seek a permit from the City via application to the Police chief and Approval by the City Council. 4.Permit Applicant. Name Address Costs/ Fees Period Todd Nelson 3468 Shoreline Drive $100 Application fee Actual cost of signs, posts and installation of signs by Public Works June 1, 2023 to 31 December 2024 5.Staff Recommendation. Staff recommends approval of the temporary parking permit for 3468 Shoreline Drive. The city will designate and sign two parking spaces in the Navarre Municipal lot. Property owner is responsible for a $100 application fee as well as actual cost of the signs, posts and installation of the signs by Public Works. Property owner is responsible of moving the vehicles during snow events that requires the parking lot to be plowed. Temporary permit will expire December 31, 2024 which should allow the property owner to find an alternative parking solution. COUNCIL ACTION REQUESTED Motion to approve the temporary parking as listed above. Item No.: 10 Date: June 12, 2023 Item Description: Approval of Temporary Parking Permit Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: AMC Approved By: 1. Purpose. The purpose of this action item is to gain council approval to add design of the Partenwood Forcemain replacement to the Tonkawa Force main replacement project. 2. Background. In January of 2022 Council approved the design of the Tonkawa Force Main replacement project. During the design process we determined a large portion of the initial projected are did no need to be replaced. This provides a funding opportunity to incorporate the adjoining Partenwood force main in to the replacement project without increasing the overall construction budget. This is especially timely as Partenwood road is slated for pavement replacement in 2024. Completing the force main replacement is 2023 would ensure the new pavement in 2024 would not be impacted. 3. Scope of Work. Replacement of 1500 feet of forcemain along Partenwood Road. 4. Cost. Bolton and Menk has provided a not to exceed proposal of $33,500 to complete the design and engineering for the project. The estimated cost for Partenwood sewer main replacement is $414,200. This will bring the total Tonkawa Partenwood combined cost to $1,188,825. The original CIP amount was $1,245,550. 5. Funding. The Partenwood forcemain replacement will be funded by a combination of the sanitary sewer fund and ARPA funding. The projected 2023 year-end balance for the Sewer Fund is $1,176,080. 6. Staff Recommendation. I recommend approval of the proposals from Bolton and Menk and that Council authorize staff to begin design and planning for this project. COUNCIL ACTION REQUESTED: Move to direct the City Engineer to move forward with incorporation of the Partenwood Forcemain replacement in to the Tonkawa Force main replacement Project acceptance of the Bolton and Menk’s proposal for design and engineering of the same. Exhibits A. Bolton and Menk Design Proposal Item No.: 11 Date: June 12, 2023 Item Description: Tonkawa-Partenwood Force main Replacement Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Consent Agenda H:\ORNO\$2023 New Projects\Fee Estimate - Partenwood Forcemain Improvements .docx May 31, 2023 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2023 Forcemain Improvements - Partenwood Road– Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the addition of Partenwood Road Forcemain to the 2023 Tonkawa Forcemain Improvements. It is our understanding that the scope of the project will include the replacement of approximately 1,500 feet of forcemain along Partenwood Road. Proposed Scope of Engineering Services To assist the City with this improvement project, Bolton & Menk proposes the following scope of services: Topographic Survey – We will document existing conditions and location of the watermain as necessary to construct the proposed improvements. Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process. Detailed Design and Bidding – Once the final scope of the project is determined, Bolton & Menk will prepare detailed plans and specifications and obtain all necessary permits. This work will include coordination with private property owners as needed. Upon authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make a recommendation to the City Council about awarding the project. Trenchless Design – Due to the curvilinear alignment of Partenwood, we propose to utilize a combination of push camera, crawler, and a sonde to determine an accurate location and alignment on the forcemain to better guide the trenchless design. Should it be determined to exceed the tolerances of pipe bursting, we will proceed with an alternative trenchless design. Temporary Conveyance – The addition of Partenwood to the 2023 Project will necessitate a more robust and complex design for temporary conveyance of wastewater to accommodate the construction of the proposed project. Tonkawa Forcemain Replacements Project May 17, 2023 Page 2 H:\ORNO\$2023 New Projects\Fee Estimate - Partenwood Forcemain Improvements .docx Fee Estimate Based on the scope of services described above, removing the full survey of Partenwood, to be completed under another contract, we propose a not-to-exceed fee of $33,500 to be billed on an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. Brian D Simmons, P.E. Principal Engineer AGENDA ITEM Prepared By: CF Reviewed By: AMC Approved By: 1. Purpose. The purpose of the action item is to gain approval accepting Officer Jay Dembouski’s resignation. 2. Background / Summary. Jay Dembouski was hired as a part-time police officer by the City of Orono May 10, 2022, after he retired as a full-time police officer with more than 32 years of service in March of 2022. Jay Dembouski has submitted his resignation as of May 22, 2023. 3. Staff Recommendation. I recommend accepting the resignation of Officer Jay Dembouski effective May 22, 2023. COUNCIL ACTION REQUESTED Motion to approve the resignation of Officer Jay Dembouski effective May 22, 2023. Item No.: 12 Date: June 12, 2023 Item Description: Authorization to Accept Jay Dembouski Resignation Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: CF Reviewed By: AMC Approved By: 1.Purpose. The purpose of this action item is to gain approval to hire two part-time Cadets (CSO’s). 2. Background. The Police Department is currently recruiting to fill 2 vacancies. 3.Recruitment. The selection process for the position involved advertising the position, application screening, and interviews. First round interviews are completed by a panel of currently serving officers and second round interviews by the Chief of Police. 4.Recommended Candidate. Isabella Bagan has been a police explorer for 1 year and will be attending the University of St. Thomas this fall for Criminal Justice. Kohlton Beck has been a police explorer for one year and will be attending Alexandria Technical College this fall in law Enforcement. Both will be working part time hours while attending college. Both have agreed and signed the Orono Police Cadet agreement and are excited about the opportunity to work for the Orono Police Department. 5.Recommended Compensation. I recommend to hire Isabella Bagan and Kohlton Beck as a part-time police cadet (CSO) with an effective start date of June 13, 2023. a.Salary. Starting rate of $25.12/hour. b.Benefits. Cadet CSOs are eligible for tuition reimbursement in accordance with Cadet CSO program. COUNCIL ACTION REQUESTED Motion to approve the hiring of Isabella Bagan and Kohlton Beck as a part-time police Cadets at the rate of $25.12 per hour with a start date of June 13, 2023. Item No.: 13 Date: June 12, 2023 Item Description: Authorization to Hire Cadet (CSO) – Beck and Gagan Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: mcc Reviewed By: LLO Approved By: 1. Purpose. This application is regarding cancellation of a variance resolution which is no longer necessary. 2. Background/ Summary. The Oares (2967 Casco Point Road) and Abbotts (2941 Casco Point Road) collectively own the subject property at 2965 Casco Point Road which is situated between the above referenced properties. Their intent is to split the subject the property between the parties and enlarge each of their properties. Due to the absorption of the subject property into the two adjacent properties, the variances granted in 2010 are no longer necessary or applicable due to the changes in the property lines and use of the property. Resolution 5918 exists as a cloud on the title of the subject property. As a result, the owners have requested the City terminate Resolution 5918 in order to facilitate a clean title for property registration. 3. Staff Recommendation. Staff Planning Staff recommends approval. COUNCIL ACTION REQUESTED Move to adopt Resolution No. 7369 attached as Exhibit A. Exhibits A. Proposed Resolution No. 7369 B. Resolution 5918 C. Survey References A. File LA21-000078: Subdivision Exception (Boundary line adjustment) B. File LA22-000001: Lot Area, Lot Width, Hardcover Variances C. LA22-000065: ADU Variance Item No.: 14 Date: June 12, 2023 Item Description: Peter Johnson, 2965 Casco Point Road, Termination of Resolution 5918 – Resolution No. 7369 Presenter: Melanie Curtis Planner Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7369 1 A RESOLUTION TERMINATING RESOLUTION No. 5918 WHICH GRANTED VARIANCES TO MUNICIPAL ZONING CODE SECTIONS 78-1279(1) & (6), 78-1288 and 78-1405(6) WHEREAS, On March 8, 2010, the City of Orono granted Clifford Swenson and Barbara Swenson three variances via Resolution No. 5918 as follows: a variance to Orono Municipal Zoning Code Sections 78-1279 (1) and 78-1279 (6) in order to allow construction of a grade level deck 28 feet from the OHWL of Lake Minnetonka and ahead of the average lakeshore setback line; a variance to Orono Municipal Zoning Code Section 78-1288 to allow construction of a grade level deck, resulting in 328 square feet of hardcover within the 0-75 foot setback zone where 112 square feet (lake access stair) is normally allowed; and a variance to Orono Municipal Zoning Code Section 78-1405(6) to allow a grade level deck to encroach into the required 10 foot side yard (together the “2010 Variances”). Said 2010 Variances were granted by Resolution 5918 signed on March 8, 2010, and filed of record with the Hennepin County Registrar on August 8, 2010, as Document No. 4781479 on title to property located at 2965 Casco Point Road within the City of Orono (hereinafter the “City”) and legally described as follows: Tract A, Registered Land Survey No. 1470, files of the Registrar of Titles, Hennepin County, Minnesota (hereinafter the “Property”); and WHEREAS, the present owners of the Property are Timothy J. Oare and Leslie M. Oare, as Trustees of Dennis Oare Living Trust dated March 11, 2016, and John S. Abbott and Michele Williams-Abbott, as trustees of the Michele Williams Abbott Revocable Trust dated May 17, 2001. WHEREAS, the present owners of the Property applied for and on February 27, 2023 were granted a variance to Orono Municipal Zoning Code Section 78-1433 via Resolution No. 7344 to allow an Accessory Dwelling Unit (hereinafter the “ADU”) use on the Property 0.73 acre in area where 1.0 acre is required, and independent (not shared) utility connections are required. Said grant was expressly subject to conditions, including the following condition: “Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by recording the Subdivision Exception documents (File #LA21-000078) and new deeds for the properties. The Subdivision Exception documents, and new deeds must be recorded within one year. Upon said subdivision, the land previously comprising the Property will be split into two parcels, each of which will be combined with the adjacent properties. Both of the resulting parcels conform with Orono regulations to an extent that the land no longer qualifies for the 2010 Variances. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7369 2 WHEREAS, the present owners of the Property have requested the termination of the above described 2010 Variances granted by the City of Orono Resolution 5918. NOW, THEREFORE BE IT RESOLVED by the City Council of Orono, Minnesota: FINDINGS The City Council finds that upon completion of the lot split and combination described above, the conditions existing on this Property will generally conform with the requirements of the zoning code, compliance therewith will not create a demonstrable hardship or difficulty; and termination of the 2010 Variances is in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS AND ORDER Based on the applicants’ request, the Orono City Council hereby terminates all grants set forth in its Resolution 5918 as signed on March 8, 2010, and filed of record with the Hennepin County Registrar on August 8, 2010, as Document No. 4781479, including specifically the 2010 Variances. Adopted by the Orono City Council on the 12th day of June, 2023. ATTEST: __________________________ _____________________________ Anna Carlson, City Clerk Dennis S. Walsh, Mayor AGENDA ITEM Prepared By: NAN Reviewed By: LLO Approved By: 1. Purpose. This application is regarding variances for hardcover to exceed 25%, driveway width and rear yard setback for an accessory structure. 2. MN§15.99 Application Deadline. The application was received on March 22, 2023 and considered to be complete on March 24, 2023. Therefore the 60-Day review period expired on May 17, 2023. An administrative 60-day extension was given the review period expires on July 22, 2023. 3. Background/ Summary. The applicant is proposing demolish the existing, nonconforming detached garage and construct a new detached garage closer to Tonkawa Road. The property has extreme topographical changes and a steep existing driveway. The proposed garage location would eliminate the existing steep driveway for access. The proposed garage will be 10 feet from the rear/street property line with the garage doors facing the street. The City Code requires accessory structure to meet the primary structure setbacks if the garage doors are oriented to face the street, requiring a 30-foot setback from the property line. Due to the garage’s proximity to the street, a wider driveway is also proposed which following the driveway standards outlined in the City Code. The applicant is requesting variances from driveway width to allow a 34-foot-wide driveway where a 20 foot is permitted and to allow a setback of 10 feet for the structure where 30 feet is required. The existing property is over on hardcover and the proposal project will reduce the overall hardcover from 35% to approximately 32%. A variance for hardcover is still required when the property is over the 25% requirement. 4. Planning Commission Vote and Comment. On April 17, 2023, the Planning Commission held a public hearing. The neighbor, 740 Tonkawa Road, spoke in opposition to the project. The proposal removed a portion of the shared driveway. The applicant was amendable to changes and the Planning Commission directed the applicant to work with the neighbor and submit a revised proposal at an upcoming meeting. The Planning Commission voted 6-0 to table the request as submitted. The applicant revised the plans to include the portions of shared driveway that were once removed. The revised plans were submitted and reviewed at the May 15, 2023 Planning Commission meeting. The impacted neighbor at 740 Tonkawa provided support of the revised plans. The Planning Commission voted to approve the application as revised by a vote of 7-0. 5. Public Comment. The neighboring properties (740 Tonkawa Road and 750 Tonkawa Road) provided letters of support for the revised plans. 6. Staff Recommendation. Staff recommends approval. COUNCIL ACTION REQUESTED Motion to adopt Resolution No. 7370 Exhibits A. Draft Resolution No. 7370 B. Proposed Plans C. Draft PC Minutes 5/15/2023 Item No.: 15 Date: June 12, 2023 Item Description: LA23-000017 – Murphy Co & Design, 746 Tonkawa Road Variances – Resolution No. 7370 Presenter: Natalie Nye Planner Agenda Section: Consent Agenda AGENDA ITEM Prepared By: NAN Reviewed By: LLO Approved By: D. PC Staff Report 5/15/2023 E. PC Staff Report 4/17/2023 References PC Exhibits 5/15/2023 A. Revised Survey B. Revised Plans C. Revised Hardcover D. Neighbor Letter of Support E. Draft PC Minutes 4/17/2023 PC Exhibits 4/17/2023 A. Application B. Practical Difficulties Form C. Narrative D. Survey E. Plans F. Hardcover Information G. Mailing List & Map CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7370 1 A RESOLUTION APPROVING VARIANCES FROM MUNICIPAL ZONING CODE SECTIONS 78-330, 78-1435, 78-1681, & 78-1700 FILE NO. LA23-000017 WHEREAS, on March 22, 2023, Murphy Co & Design (hereinafter the “Applicant”), applied for variances from the City Code for the property addressed 746 Tonkawa Road and legally described as: That part of Lot 11, lying Southeasterly of a line drawn parallel to and 25 feet Southeasterly, measured at right angles from the Northwesterly line thereof, extended, “Parten’s Point First Division” Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicant has applied to the City of Orono for a rear yard setback variance for an accessory structure from City Code Sections 78-330 and 78-1435 in order to construct a new detached garage; and WHEREAS, the Applicant has applied to the City of Orono for a driveway width variance from City Code Section 78-1681 in order to construct a new driveway; and WHEREAS, the Applicant has applied to the City of Orono for a variance from hardcover from City Code Section 78-1700 in order to have a total hardcover above the maximum 25%; and WHEREAS, on April 17, 2023, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on April 17, 2023, the Planning Commission voted 6 to 0 to table the item to a later meeting; and WHEREAS, on May 15, 2023, a revised plan was presented and reviewed and the Planning Commission voted 7 to 0 in favor of a motion to recommend approval of the variances as revised; and WHEREAS, on June 12, 2023 the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7370 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA23-000017. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-1B One Family Lakeshore Residential Zoning District. 3. The Property contains 15,472 square feet in area and has a defined lot width of 77 feet at the 75- foot lakeshore setback and a lot width of 77 feet at the OHWL. 4. The Property is within Tier 1 and hardcover is limited to 25 % according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variances: a. Rear Yard Setback – Accessory Structure b. Driveway Width c. Hardcover 6. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The variances for the construction of a new accessory building and driveway are supported by practical difficulties. The lot has significant topographical challenges that prevent the new garage to be placed further from the rear lot line. The proximity of the garage to the rear lot line also creates difficulties in adhering to driveway width requirements. The applicant is proposing to reduce the total hardcover on the site bringing it closer to conformance with the Ordinance. This criterion is met. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7370 3 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The variances resulting in the construction of a new accessory building in a residential zone are consistent with the Comprehensive Plan. The applicant has identified necessary practical difficulties inherent to the land supporting their requests. The proposed project will also reduce the overall hardcover on the site which is consistent with the goals and intent of the Comprehensive Plan. This criterion is met. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. Constructing a new accessory building to be used as a detached garage is a reasonable use of the property. The current garage is nonconforming and is served by a steep driveway. The new property owners would like demolish the existing garage and construct a new garage closer to the street while reducing the overall hardcover on the site. The proximity of the garage to the rear property line and the width of the driveway do not meet code requirements. The applicant has demonstrated practical difficulties in the steep topography, substandard lot size and placement of existing improvements on the lot. This criterion is met. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The topographical challenges unique to the property were not created by the landowner; and c. The variance, if granted, will not alter the essential character of the locality.” The proposed variances will allow the construction of a new detached garage near the street. Many neighboring homes have garages along the street and some neighboring properties have garages with garage doors facing the road. The proposed placement of the detached garage will not alter the character of the locality. This criterion is met. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7370 4 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as a residential home is a permitted use in the LR-1B District. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two- family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The substandard size and width of the property along with the existing structures and topographical challenges are unique conditions to this specific property. This criterion is met. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” While the surrounding properties are similar in size, the specific location of the existing structures on the property and the steep topographical changes are unique to the subject property. This criterion is met. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.”. The current property is served by a steep driveway that is especially unsafe in the winter months. Granting of the application is necessary. This criterion is met. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting the requested variances will not adversely impact health, safety, comfort, or morals of the community. This criterion is met. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The variances allow for the construction of a new detached garage without a steep driveway. The project will also decrease the overall hardcover on the site bringing it closer to conformance. The proposal is necessary and not out of convenience. This criterion is met. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants variances to Orono Municipal Zoning Code Sections 78-330, 78-1435, 78-1681, and 78-1700 to allow the construction of an accessory structure 10 feet from the rear property line, a 34-foot-wide driveway, and 32.15% total hardcover subject to the following conditions: CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7370 5 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the attached site plan and building plans submitted by the Applicant and annotated by City staff (hereinafter the “Plans”), attached to this Resolution as Exhibits A & B. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (June 12, 2024). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 12th day of June, 2023. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Resol No 7370 Exhibit A LA23-000017 946 961 945946 947948949950951952953954 956 955 957958959960961962 9459569629599589579559 5 4 945953 947 949 948 950951952954955956957958959960 953 962 96 0 96 1 95 7 95 8 95 9 95 6 9 5 5 9632023- 4- 2 0954953953952951950949948947946960 Keenan & Sveiven, Inc. 15119 Minnetonka Blvd. Minnetonka, Minnesota 55345 Telephone 952 475 1229 Facsimile 952 475 1667 D E S I G N · B U I L D Landscape Architecture Walter Residence2023-3-16 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Landscape Architect under the laws of the State of Minnesota. Todd Irvine date:0000/00/00 reg. no.00000 date: revisions: drawn: Landscape Site Plan L-1 TI 746 Tonkawa RoadOrono, MNNORTH 0 feet16 1/8" = 1'-0" 8 24 32 2023-3-27 2023-3-31 2023-4-26 9569629599589579559 5 4 945953 962 96 0 96 1 95 7 95 8 95 9 95 6 9 5 5 9632023- 4- 2 0954953953952951950949948947946960 Keenan & Sveiven, Inc. 15119 Minnetonka Blvd. Minnetonka, Minnesota 55345 Telephone 952 475 1229 Facsimile 952 475 1667 D E S I G N · B U I L D Landscape Architecture Walter Residence2023-3-16 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Landscape Architect under the laws of the State of Minnesota. Todd Irvine date:0000/00/00 reg. no.00000 date: revisions: drawn: Landscape Planting Plan L-2 TI 746 Tonkawa RoadOrono, MNNORTH 0 feet16 1/8" = 1'-0" 8 24 32 2023-3-27 2023-3-31 2023-4-26 Council Exhibit B 946 961 945946 947948949950951952953954 956 955 957958959960961962 9459569629599589579559 5 4 945953 947 949 948 950951952954955956957958959960 953 962 96 0 96 1 95 7 95 8 95 9 95 6 9 5 5 9632023- 4- 2 0954953953952951950949948947946960 Keenan & Sveiven, Inc. 15119 Minnetonka Blvd. Minnetonka, Minnesota 55345 Telephone 952 475 1229 Facsimile 952 475 1667 D E S I G N · B U I L D Landscape Architecture Walter Residence2023-3-16 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Landscape Architect under the laws of the State of Minnesota. Todd Irvine date:0000/00/00 reg. no.00000 date: revisions: drawn: Landscape Site Plan L-1 TI 746 Tonkawa RoadOrono, MNNORTH 0 feet16 1/8" = 1'-0" 8 24 32 2023-3-27 2023-3-31 2023-4-26 9569629599589579559 5 4 945953 962 96 0 96 1 95 7 95 8 95 9 95 6 9 5 5 9632023- 4- 2 0954953953952951950949948947946960 Keenan & Sveiven, Inc. 15119 Minnetonka Blvd. Minnetonka, Minnesota 55345 Telephone 952 475 1229 Facsimile 952 475 1667 D E S I G N · B U I L D Landscape Architecture Walter Residence2023-3-16 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Landscape Architect under the laws of the State of Minnesota. Todd Irvine date:0000/00/00 reg. no.00000 date: revisions: drawn: Landscape Planting Plan L-2 TI 746 Tonkawa RoadOrono, MNNORTH 0 feet16 1/8" = 1'-0" 8 24 32 2023-3-27 2023-3-31 2023-4-26 MINUTES OF THE ORONO PLANNING COMMISSION May 15, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 5 ROLL CALL The Orono Planning Commission met on the above-mentioned date with the following members present: Chair Chris Bollis, Commissioners Mark McCutcheon, Dennis Libby, Jon Ressler, Bob Erickson, Scott Kirchner and Gary Kraemer. Representing Staff were Community Development Director Laura Oakden, City Planner Melanie Curtis, and City Planner Natalie Nye. Chair Bollis called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Libby moved, Kraemer seconded, to approve the Agenda. VOTE: Ayes 7, Nays 0. APPROVAL OF PLANNING COMMISSION MEETING MINUTES OF APRIL 17, 2023 Kirchner moved, Ressler seconded, to approve the minutes of the Orono Planning Commission meeting of April 17, 2023. VOTE: Ayes 7, Nays 0. OLD BUSINESS 1. LA23-000017 MURPHY & CO. DESIGN, 746 TONKAWA ROAD, VARIANCES FOR HARDCOVER, DRIVEWAY WIDTH, AND REAR YARD SETBACK City Planner Nye said this item was tabled from the April 17 Planning Commission Meeting. The applicant wishes to build a new three-car garage near the street and demolish the existing garage which is non-conforming and served by a steep driveway. The proposed garage is 10 feet from the rear or street property line where 30 is required. Due to the proximity of the garage to the street, the driveway does not have the opportunity to taper down to the 20-foot maximum width, she said, so the applicant is requesting a variance from the rear yard setback and also for driveway with to allow a 34-foot wide driveway. The applicant is also requesting a variance to hardcover. The project would reduce hardcover from 35 to 32 percent but will still be over 25 percent so it requires a variance. The original plan removed a small portion of the shared driveway, Nye said, but the revised application restores the shared driveway to its original design. The neighbors are in favor of the new design. Dan Demeules with Murphy and CO Design, 235 Lake St. East, Wayzata, spoke as the applicant, explaining they met with the homeowner to the north and agreed to keeping the existing paving line for the shared driveway. The plan also removes a stair that used to be on the side to provide outside access and the owners will now be using a stair inside their garage to get to their lower level. Bollis said he remembers the Planning Commission were mostly in favor of this request at the last meeting except for the issue of the shared driveway. Kraemer said he was in favor before but it’s good to get the neighbors on board and that there had been good communication by everyone. He called the revised plan a no-brainer. Kirchner said it looks like the difficulty from the previous meeting had been resolved and he had no issues with supporting the request. MINUTES OF THE ORONO PLANNING COMMISSION May 15, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 5 Kirchner moved, Libby seconded, to approve LA23-000017 Murphy & CO. Design, 746 Tonkawa Road, Variances for Hardcover, Driveway Width, and Rear Yard Setback as presented. VOTE: Ayes: 7, Nays 0. PUBLIC HEARINGS 2. LA23-000011 MATTHEW AND SUSANNE JOHNSON, 1015 WILDHURST TRAIL, SUBDIVISION/PRELIMINARY PLAT City Planner Curtis gave a presentation on the item, stating it is a 9.29 acre parcel near Saga Hill Park Preserve. A recent administrative boundary line adjustment moved the eastern property line to west. The proposal is for two lots where half acres is the density guide. An outlot would serve as access to both properties with a private shared drive off of Wildhurst Trail. The property would be served by City sewer and private wells. Minnehaha Creek Watershed District has said this proposal as a two-lot design does not trigger their stormwater rules. Hennepin County has reviewed and did not have any comments. Access to both properties would be through an outlot so an easement and maintenance agreement for the shared private drive should be required. No public comments have been received. Staff recommends approval of the preliminary plat. Curtis noted the applicant is present. Matt Johnson, 1003 Wildhurst Trail, the abutting property, said he is the applicant. There is a purchaser for the north property, lot one, and he is purchasing lot two. He said the plan is about half the density that is allowable there, but they were trying to keep the lots bigger. The sewer line will come down the outlot. According to Johnson, lot one had an existing house on the southeast corner and it is the intension of the buyer to build in the same area. There are no development plans for lot two at this time, so no pad location is indicated. Chair Bollis opened the public hearing at 6:14 p.m. Barbara Schmidt, 50 Landmark Drive, said over the weekend she downloaded the agenda and this item was not under public hearings so it was misleading and neighbors did not get proper notice that it would be a public hearing. Curtis said the legal notice in the newspaper and the web site was correct. Oakden said it was her understanding that the item was linked to the PDF and available on the website so the information was published. She said she would look into it and follow up. Chair Bollis closed the public hearing at 6:16 p.m. The Commissioners discussed the item. Libby said he thought this was a very comprehensive review and he supports that in Orono applicants can come in with a sketch plan in the early stages. He said he did not see any reason to delay as he is very familiar with precedent in such cases and this was done thoroughly and transparently. Ressler said the packet had a great deal of information with comprehensive research and everything in the packet makes sense. He said he can’t think of anything that would allow him to reject or deny the preliminary plat application as it is well though-out. Date Application Received: 03/22/2023 Date Application Considered as Complete: 03/24/2023 60-Day Review Period Expires: 05/17/2023 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Natalie Nye, Planner Date: April 17, 2023 Subject: #LA23-000017, Murphy & Co. Design, 746 Tonkawa Road Variances for Hardcover, Driveway Width, and Rear Yard Setback for an Accessory Building Public Hearing Background The applicant is proposing to remodel the existing home and construct a new detached garage. The remodel of the home will include the addition of a second story, which will meet all code requirements. The applicant is proposing to demolish the current, nonconforming garage and to construct a new detached garage near the street. Due to the topographical challenges on the property, the garage will be 10 feet from the rear/street property line and positioned so that the garage doors face the street. This does not meet the code requirement that states that garage doors facing streetward must meet the primary building setbacks (30 feet). The proximity of the garage to the street does not allow for the tapering of the driveway to meet the maximum driveway width of 20 feet. The proposed driveway width that serves the new detached garage is 34 feet. The applicant is requesting variances for rear yard setback for the accessory structure and for driveway width. Additionally, the applicant is requesting a variance from hardcover. The current property is over the maximum allowed hardcover of 25%. The project proposes to reduce the total hardcover from approximately 35% to 32% primarily through the removal of driveway serving the existing garage. Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the significant topographical changes from the street to the house as the reasoning for the placement of the new garage closer to the street. Constructing a garage closer to the home would create a steep driveway that would be unsafe in the winter and require more hardcover. The existing lot is over on hardcover at approximately 35% and the applicant is proposing to reduce the overall hardcover to approximately 32%. Due to the topography the garage will be placed so that the garage doors face the street and have a wider driveway width than allowed per code, both of which require a variance. Planning Staff Practical Difficulty Analysis: Staff agrees with the applicant’s assessment. A new detached garage in a compliant location would create an unsafe and very steep driveway as well as increase overall hardcover on the site. Staff believes the substandard lot size, lot width, as well as existing building and driveway locations are all practical difficulties when remodeling the lot. Staff is supportive of the new detached garage location and orientation as well as the driveway width. The Planning Commission should discuss the need for a three-bay garage that requires a wider driveway and more hardcover than a garage with two bays. Application Summary: The applicant is requesting variances for hardcover to exceed 25%, driveway width, and rear yard setback for an accessory building. Staff Recommendation: Planning Department Staff recommends approval. FILE #LA23-000017 April 17, 2023 Page 2 of 5 LOT ANALYSIS WORKSHEET Section 78-330 – Accessory Building Setbacks: LR-1B District Accessory Building <1,000 s.f. Required Proposed Rear/Street 30’* 10’ North Side 10’ 19’ South Side 10’ 12’ *Accessory buildings on lake lots with garage doors facing a street shall meet the applicable principal building setbacks for the district Section 78-350 – Lot Area/Width: LR-1B District Lot Area Lot Width Required 43,560 s.f. (1.0 acres) 140’ Actual 15,472 s.f. (0.36 acre) 77 @ 75’ / 77’ @ OHWL Section 78-1403 – Structural Building Coverage: Total Lot Area Total Structural Coverage 15,472 s.f. (0.36 acre) Allowed: 3,094.4 s.f. (20%) Existing: 2,098 s.f. (13.6%) Proposed: 2,919 s.f. (18.9%) Section 78-1700 – Hardcover Calculations: Stormwater Overlay District Tier Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 3,868 s.f. (25 %) 5,424 s.f. (35.06%) 4,970 s.f. (32.12%) Applicable Regulations: Rear Yard Setback – Accessory Structures (Sections 78-330 and 78-1435) The applicant is proposing to construct a new 978 square foot detached garage on the property. Detached garages must adhere to the accessory building setbacks for each zoning district. The property is located within the LR-1B District. While the placement of the new accessory building meets the required setbacks per the LR-1B District, the property is also subject to Section 78-1435 regulating garages on lake lots. This section requires that accessory buildings on lake lots with garage doors facing a street shall meet the applicable principal building setbacks for the district. This regulation changes the required setback for the new detached garage from 10 feet to 30 feet due to the garage doors facing the Tonkawa Road. The applicant is requesting a variance to allow the new accessory building to be located 10 feet from the rear property line due to significant topographical changes on the property making it difficult for the construction of the accessory building to be located elsewhere on the lot. Driveway Width Variance (Section 78-1681) The proposed detached garage is located 10 feet from the rear property line and has three bays. The City Code limits driveway widths to 20 feet at the property boundary. Due to the significant topographical changes on the lot, the new garage is placed closer to the rear property line with the garage doors facing the street. The City Code (78-1681) requires the driveway to maintain the minimum width of the garage doors to extend 15’ before tapering. The proposed garage is 39 feet wide and the 10-foot setback does not allow for the tapering of the driveway to the 20-foot maximum width. Therefore, the applicant is requesting a variance to allow a 34-foot-wide driveway at the property line where a 20-foot width is permitted. The existing property has an existing shared driveway with the neighbor that will partially need FILE #LA23-000017 April 17, 2023 Page 3 of 5 to remain. The property also currently has a parking pad where the new garage is to be located. The current width of the driveways on the property are similar to what is being proposed. The applicant is required to obtain County approval for the proposed curb cut as Tonkawa Road is a County road. Hardcover Variance (Section 78-1700) The existing property is over the maximum hardcover of 25% per the Stormwater Overlay District. The current property is approximately 35% hardcover. The proposed project will remove portions of the existing driveway and the existing garage. The project will reduce the property’s overall hardcover to 32%, bringing it closer to conformance. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The variances for the construction of a new accessory building and driveway are supported by practical difficulties. The lot has significant topographical challenges that prevent the new garage to be placed further from the rear lot line. The proximity of the garage to the rear lot line also creates difficulties in adhering to driveway width requirements. The applicant is proposing to reduce the total hardcover on the site bringing it closer to conformance with the Ordinance. This criterion is met. 2. The variance is consistent with the comprehensive plan. The variances resulting in the construction of a new accessory building in a residential zone are consistent with the Comprehensive Plan. The applicant has identified necessary practical difficulties inherent to the land supporting their requests. The proposed project will also reduce the overall hardcover on the site which is consistent with the goals and intent of the Comprehensive Plan. This criterion is met. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; Constructing a new accessory building to be used as a detached garage is a reasonable use of the property. The current garage is nonconforming and is served by a steep driveway. The new property owners would like demolish the existing garage and construct a new garage closer to the street while reducing the overall hardcover on the site. The proximity of the garage to the rear property line and the FILE #LA23-000017 April 17, 2023 Page 4 of 5 width of the driveway do not meet code requirements. The applicant has demonstrated practical difficulties in the steep topography, substandard lot size and placement of existing improvements on the lot. This criterion is met. b. There are circumstances unique to the property not created by the landowner; The topographical challenges unique to the property were not created by the landowner; and c. The variance will not alter the essential character of the locality. The proposed variances will allow the construction of a new detached garage near the street. Many neighboring homes have garages along the street and some neighboring properties have garages with garage doors facing the road. The proposed placement of the detached garage will not alter the character of the locality. This criterion is met. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a residential home is an allowed use in the LR-1B District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The substandard size and width of the property along with the existing structures and topographical challenges are unique conditions to this specific property. This criterion is met. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. While the surrounding properties are similar in size, the specific location of the existing structures on the property and the steep topographical changes are unique to the subject property. This criterion is met. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The current property is served by a steep driveway that is especially unsafe in the winter months. Granting of the application is necessary. This criterion is met. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances FILE #LA23-000017 April 17, 2023 Page 5 of 5 will not adversely impact health, safety, comfort, or morals of the community. This criterion is met. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The variances allow for the construction of a new detached garage without a steep driveway. The project will also decrease the overall hardcover on the site bringing it closer to conformance. The proposal is necessary and not out of convenience. This criterion is met. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Public Comments No public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance (s), if granted, will not alter the essential character of the neighborhood? 3. Does the Planning Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Does the Planning Commission find it necessary for the proposed detached garage to have three bays or is it out of convenience? 5. Are there any other issues or concerns with this application? Planning Staff Recommendation The proposed project to demolish an existing garage and driveway that are unsafe and to construct a new detached garage near the street appear to be reasonable. Due to significant topographical challenges, the placement of the new garage must be closer to the rear property line than the code requires. The proposed garage will have the garage doors facing the street and will have a wider than permitted driveway. Staff find there is practical difficulties in the size of the lot and the topography and is supportive of the location. Staff is also supportive of the overall reduction of hardcover, bringing the lot closer to conformance. Planning Staff recommends approval of the application as proposed contingent on the applicant obtaining a County Right of Way permit. List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Narrative Exhibit D. Survey Exhibit E. Plans Exhibit F. Hardcover Information Exhibit G. Mailing List & Map Date Application Received: 03/22/2023 Date Application Considered as Complete: 03/24/2023 60-Day Review Period Expires: 05/17/2023 60-Day Staff Extension Period Expires: 07/22/2023 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Natalie Nye, Planner Date: May 15, 2023 Subject: #LA23-000017, Murphy & Co. Design, 746 Tonkawa Road Variances for Hardcover, Driveway Width, and Rear Yard Setback for an Accessory Building Public Hearing Background The applicant is proposing to remodel the existing home and construct a new detached garage. The remodel of the home will include the addition of a second story, which will meet all code requirements. The applicant is proposing to demolish the current, nonconforming garage and to construct a new detached garage near the street. Due to the topographical challenges on the property, the garage will be 10 feet from the rear/street property line and positioned so that the garage doors face the street. This does not meet the code requirement that states that garage doors facing streetward must meet the primary building setbacks (30 feet). The proximity of the garage to the street does not allow for the tapering of the driveway to meet the maximum driveway width of 20 feet. The proposed driveway width that serves the new detached garage is 34 feet. The applicant is requesting variances for rear yard setback for the accessory structure and for driveway width. Additionally, the applicant is requesting a variance from hardcover. The current property is over the maximum allowed hardcover of 25%. The project proposes to reduce the total hardcover from approximately 35% to 32% primarily through the removal of driveway serving the existing garage. On April 17, 2023, the Planning Commission held a public hearing. The neighbor to the north at 740 Tonkawa Street, Bruce Lea, spoke in opposition to the project. The original proposal removed a portion of the shared driveway between the two properties. The applicant was amendable to changes and the Planning Commission directed the applicant to work with the neighbor and submit a revised proposal at an upcoming meeting. The Planning Commission voted 6-0 to table the request as submitted. The applicant has since met with the neighboring property owner and has revised the proposal (Exhibits A, B, C). The revised plan no longer removes a large portion of the shared driveway allowing the neighbor to fully access his property as he does today. The new proposal maintains the existing shared driveway space and reorients the proposed retaining walls. The impacted neighbor at 740 Tonkawa, Bruce Lea, has submitted a letter (Exhibit D) in support of the revised plans. Staff recommends approval of the revised plans. Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the significant topographical changes from the street to the house as the reasoning for the placement of the new garage closer to the street. Constructing a garage closer to the home would create a steep driveway that would be unsafe in the Application Summary: The applicant is requesting variances for hardcover to exceed 25%, driveway width, and rear yard setback for an accessory building. Staff Recommendation: Planning Department Staff recommends approval. FILE #LA23-000017 May 15, 2023 Page 2 of 6 winter and require more hardcover. The existing lot is over on hardcover at approximately 35% and the applicant is proposing to reduce the overall hardcover to approximately 32%. Due to the topography the garage will be placed so that the garage doors face the street and have a wider driveway width than allowed per code, both of which require a variance. Planning Staff Practical Difficulty Analysis: Staff agrees with the applicant’s assessment. A new detached garage in a compliant location would create an unsafe and very steep driveway as well as increase overall hardcover on the site. Staff believes the substandard lot size, lot width, as well as existing building and driveway locations are all practical difficulties when remodeling the lot. Staff is supportive of the new detached garage location and orientation as well as the driveway width. The Planning Commission should discuss the need for a three-bay garage that requires a wider driveway and more hardcover than a garage with two bays. LOT ANALYSIS WORKSHEET Section 78-330 – Accessory Building Setbacks: LR-1B District Accessory Building <1,000 s.f. Required Proposed Rear/Street 30’* 10’ North Side 10’ 19’ South Side 10’ 12’ *Accessory buildings on lake lots with garage doors facing a street shall meet the applicable principal building setbacks for the district Section 78-350 – Lot Area/Width: LR-1B District Lot Area Lot Width Required 43,560 s.f. (1.0 acres) 140’ Actual 15,472 s.f. (0.36 acre) 77 @ 75’ / 77’ @ OHWL Section 78-1403 – Structural Building Coverage: Total Lot Area Total Structural Coverage 15,472 s.f. (0.36 acre) Allowed: 3,094.4 s.f. (20%) Existing: 2,098 s.f. (13.6%) Proposed: 2,919 s.f. (18.9%) Section 78-1700 – Hardcover Calculations: Stormwater Overlay District Tier Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 3,868 s.f. (25 %) 5,424 s.f. (35.06%) 4,974 s.f. (32.15%) • The amended plans maintain more existing hardcover for the shared driveway. The shared driveway space is excluded from the calculations as it serves the neighboring property owner, (City Code 78-1682). Applicable Regulations: Rear Yard Setback – Accessory Structures (Sections 78-330 and 78-1435) The applicant is proposing to construct a new 978 square foot detached garage on the property. Detached garages must adhere to the accessory building setbacks for each zoning district. The property is located within the LR-1B District. While the placement of the new accessory building meets the required setbacks per the LR-1B District, the property is also subject to Section 78-1435 regulating garages on lake lots. This FILE #LA23-000017 May 15, 2023 Page 3 of 6 section requires that accessory buildings on lake lots with garage doors facing a street shall meet the applicable principal building setbacks for the district. This regulation changes the required setback for the new detached garage from 10 feet to 30 feet due to the garage doors facing the Tonkawa Road. The applicant is requesting a variance to allow the new accessory building to be located 10 feet from the rear property line due to significant topographical changes on the property making it difficult for the construction of the accessory building to be located elsewhere on the lot. Driveway Width Variance (Section 78-1681) The proposed detached garage is located 10 feet from the rear property line and has three bays. The City Code limits driveway widths to 20 feet at the property boundary. Due to the significant topographical changes on the lot, the new garage is placed closer to the rear property line with the garage doors facing the street. The City Code (78-1681) requires the driveway to maintain the minimum width of the garage doors to extend 15’ before tapering. The proposed garage is 39 feet wide and the 10-foot setback does not allow for the tapering of the driveway to the 20-foot maximum width. Therefore, the applicant is requesting a variance to allow a 34-foot-wide driveway at the property line where a 20-foot width is permitted. The existing property has an existing shared driveway with the neighbor that will partially need to remain. The property also currently has a parking pad where the new garage is to be located. The current width of the driveways on the property are similar to what is being proposed. The applicant is required to obtain County approval for the proposed curb cut as Tonkawa Road is a County road. Hardcover Variance (Section 78-1700) The existing property is over the maximum hardcover of 25% per the Stormwater Overlay District. The current property is approximately 35% hardcover. The proposed project will remove portions of the existing driveway and the existing garage. The project will reduce the property’s overall hardcover to 32%, bringing it closer to conformance. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The variances for the construction of a new accessory building and driveway are supported by practical difficulties. The lot has significant topographical challenges that prevent the new garage to be placed further from the rear lot line. The proximity of the garage to the rear lot line also creates difficulties in adhering to driveway width requirements. The applicant is proposing to reduce the total hardcover on the site bringing it closer to conformance with the Ordinance. This FILE #LA23-000017 May 15, 2023 Page 4 of 6 criterion is met. 2. The variance is consistent with the comprehensive plan. The variances resulting in the construction of a new accessory building in a residential zone are consistent with the Comprehensive Plan. The applicant has identified necessary practical difficulties inherent to the land supporting their requests. The proposed project will also reduce the overall hardcover on the site which is consistent with the goals and intent of the Comprehensive Plan. This criterion is met. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; Constructing a new accessory building to be used as a detached garage is a reasonable use of the property. The current garage is nonconforming and is served by a steep driveway. The new property owners would like demolish the existing garage and construct a new garage closer to the street while reducing the overall hardcover on the site. The proximity of the garage to the rear property line and the width of the driveway do not meet code requirements. The applicant has demonstrated practical difficulties in the steep topography, substandard lot size and placement of existing improvements on the lot. This criterion is met. b. There are circumstances unique to the property not created by the landowner; The topographical challenges unique to the property were not created by the landowner; and c. The variance will not alter the essential character of the locality. The proposed variances will allow the construction of a new detached garage near the street. Many neighboring homes have garages along the street and some neighboring properties have garages with garage doors facing the road. The proposed placement of the detached garage will not alter the character of the locality. This criterion is met. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a residential home is an allowed use in the LR-1B District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The substandard size and width of the property along with FILE #LA23-000017 May 15, 2023 Page 5 of 6 the existing structures and topographical challenges are unique conditions to this specific property. This criterion is met. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. While the surrounding properties are similar in size, the specific location of the existing structures on the property and the steep topographical changes are unique to the subject property. This criterion is met. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The current property is served by a steep driveway that is especially unsafe in the winter months. Granting of the application is necessary. This criterion is met. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances will not adversely impact health, safety, comfort, or morals of the community. This criterion is met. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The variances allow for the construction of a new detached garage without a steep driveway. The project will also decrease the overall hardcover on the site bringing it closer to conformance. The proposal is necessary and not out of convenience. This criterion is met. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Public Comments At the April 17, 2023 Planning Commission Bruce Lea, 740 Tonkawa Rd, spoke at the public hearing in opposition to the application noting concerns about the shared driveway space (Exhibit E). A letter of support from the neighbor from that same neighbor, at 740 Tonkawa Rd, has since been submitted and is included in Exhibit D. The neighbor is in favor of the revised plans. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance (s), if granted, will not alter the essential character of the neighborhood? 3. Does the Planning Commission find it necessary to impose condi tions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation The proposed project to demolish an existing garage and driveway that are unsafe and to construct a new detached garage near the street appear to be reasonable. Staff find there is practical difficulties to support the amended application. FILE #LA23-000017 May 15, 2023 Page 6 of 6 Planning Staff recommends approval of the application as revised contingent on the applicant obtaining a County Right of Way permit. List of Exhibits Exhibit A. Revised Survey Exhibit B. Revised Plans Exhibit C. Revised Hardcover Exhibit D. Neighbor Letter of Support Exhibit E. Draft PC Minutes 4/17/2023 List of References PC Exhibits 4/17/2023 Exhibit F. Application Exhibit G. Practical Difficulties Documentation Form Exhibit H. Narrative Exhibit I. Survey Exhibit J. Plans Exhibit K. Hardcover Information Exhibit L. Mailing List & Map From:dwdx@aol.com To:Natalie Nye Subject:746 Tonkawa Road - Planning meeting Date:Friday, May 12, 2023 11:58:51 AM Natalie - This email is in regard to the variance requests for 746 Tonkawa Road. We are the neighbors to the south, at 750 Tonkawa Road. We have met with the neighbor and his landscaping contractor. We are supportive of their requests. Karen & David Weathers 750 Tonkawa Road 612-723-0632 AGENDA ITEM Prepared By: NAN Reviewed By: LLO Approved By: 1. Purpose. This application is regarding an average lakeshore setback variance in order to expand a deck. 2. MN§15.99 Application Deadline. The application was received on April 4, 2023 and considered to be complete on April 14, 2023. Therefore the 60-Day review period expired on June 13, 2023. Staff has extended the deadline so that the 120-Day review period expires on August 12, 2023. 3. Background/ Summary. The applicant is requesting an average lakeshore setback variance to expand a deck on the lakeside of the home. The home currently has an existing deck that is nonconforming and almost entirely in front of the average lakeshore setback line. The current property owner and applicant would like to expand the deck for better use and enjoyment of the deck and lake yard. The deck is proposed to be expanded by 205 square feet and will be roughly 7’ closer to the lake. The deck meets all other City Code requirements. The applicant has identified the existing conditions as a practical difficulty as the nonconforming deck is existing today The property is positioned in such a way that the existing deck and the proposed expansion do not impact lake views for the neighboring properties. There is a dense row of evergreen trees between the subject property and the northern neighbor which can be seen in the photos and site plan included in the packet. Staff agrees with this assessment. There have been instances in the past when the City has granted variances from average lakeshore setback when the proposal does not disrupt neighboring views of the lake and meets the 75-foot setback. This proposal is consistent with the purpose of the average lakeshore setback ordinance. 4. Planning Commission Vote and Comment. On May 15, 2023, the Planning Commission held a public hearing, no comments were made. The Commission reviewed the application and voted 7 to 0 on a motion to approve the requested variances as applied. 5. Public Comment. The applicant has provided neighbor acknowledgment forms. No other public comment has been received. 6. Staff Recommendation. Staff recommends approval. COUNCIL ACTION REQUESTED Motion to adopt Resolution No. 7371 Exhibits A. Draft Resolution No. 7371 B. Proposed Plans C. Draft PC Minutes 5/15/2023 D. PC Staff Report 5/15/2023 References PC Exhibits 5/15/2023 A. Application B. Practical Difficulties Form Item No.: 16 Date: June 12, 2023 Item Description: LA23-000020 – Jamie Grant, 3020 Casco Point Road Variance – Resolution No. 7371 Presenter: Natalie Nye Planner Agenda Section: Consent Agenda AGENDA ITEM Prepared By: NAN Reviewed By: LLO Approved By: C. Site Plan D. Narrative E. Deck Plans F. Average Lakeshore Setback G. Hardcover Calculations H. Photos I. Neighbor Acknowledgments J. Property Owners List and Map CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7371 1 A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1279 FILE NO. LA23-000020 WHEREAS, on April 3, 2023, Jamie Grant (hereinafter the “Applicant”), applied for a variance from the City Code for the property addressed 3020 Casco Point Road and legally described as: Lot 1, Block 1, Kelly 2nd Addition, Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicant has applied to the City of Orono for an average lakeshore setback variance setback from City Code Section 78-1279 in order to expand a deck; and WHEREAS, on May 15, 2023, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on May 15, 2023, the Planning Commission voted 7 to 0 in favor of a motion to recommend approval of the variances as applied; and WHEREAS, on June 12, 2023 the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA23-000020. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-1C One Family Lakeshore Residential Zoning District. 3. The Property contains 25,300 square feet in area and has a defined lot width of 111 feet at the 75- foot lakeshore setback and a lot width of 111 feet at the OHWL. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7371 2 4. The Property is within Tier 1 and hardcover is limited to 25 % according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variances: a. Average Lakeshore Setback 6. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surr ounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The average lakeshore setback variance is required for the expansion of a lakeside deck. The neighboring properties to the north and south are positioned in a way that the existing deck and the proposed expansion does not impact views of the lake. The requested expansion of approximately 205 square feet is minimal, does not impact lake views, and increases enjoyment of the subject property. This criterion is met. 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The variance resulting in an expanded lakeside deck for a residential use is consistent with the comprehensive plan. There have been instances when the City has granted variances from average lakeshore setback when the proposal does not disrupt neighboring views of the lake and is not within the 75-foot setback. The proposed deck expansion is not likely to impact any lake views and is not within the 75-foot setback. This criterion is met. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The existing deck was constructed prior to the City’s current regulations. The current deck is nonconforming and within the average lakeshore setback. The expansion of the deck increases the use and enjoyment of the lake property and is a reasonable request. The proposal preserves the intent of the ordinance by not disrupting any neighboring lake views. This criterion is met. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7371 3 b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The existing house and deck were not constructed by the current property owners. The applicant is requesting the average lakeshore setback variance to expand the existing deck for better use and fit for the current family’s needs; and c. The variance, if granted, will not alter the essential character of the locality.” The proposed variance resulting in the expansion of a lakeside deck will not alter the character of the locality. The existing deck will be expanded by approximately 205 square feet and will be 7 feet closer to the lake resulting in a 97-foot setback from the OWHL. The expansion is minimal and will not impact the lake views from either neighboring property. The neighbor to the north is screened by a well-established tree line along the property line and the neighbor to the south’s home viewshed is oriented away from the subject property line. All other setbacks including the 75-foot lakeshore setback and hardcover are met. This criterion is met. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as a residential home is a permitted use in the LR-1C District. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two- family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The existing nonconforming deck and the position of the property in relation to the neighboring homes is unique. The neighbor to the north is screened by a well- established tree line along the property line and the neighbor to the south’s home viewshed is oriented away from the subject property line. This criterion is met. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7371 4 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The request is specific to this property as it relates to an existing nonconforming deck. This criterion is met. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.”. The proposed expansion of the nonconforming deck preserves the property owner’s right to enjoy the lakeyard. The minor expansion does not negatively impact the neighboring properties or their views of the lake. This criterion is met. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting the requested variances will not adversely impact health, safety, comfort, or morals of the community. This criterion is met. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The variances allow for the construction of an expanded deck in order for it to be used and enjoyed by the current property owners. This criterion is met. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance from Orono Municipal Zoning Code Sections 78-1279 to allow the expansion of a deck 97 feet from the OHWL within the average lakeshore setback subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the attached site plan and building plans submitted by the Applicant and annotated by City staff (hereinafter the “Plans”), attached to this Resolution as Exhibits A & B. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (June 12, 2024). CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7371 5 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 12th day of June, 2023. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor P*atioP*atio CASCO POINT ROAD Casco Cove 97’ from lakefront Existing Home New Deck Existing Deck Structure DrivewayPatio TOTAL LOT AREA: 25,300 sq ft (approx) TOTAL HARDSCAPE: 4500 sq ft (approx) HARDSCAPE COVER: 17.8% 25’ 3020 Casco Point Rd Site Plan Large Tree Large Tree Large Tree Large Tree Large Tree Large Tree N S A B C D E F G H I J K Approximate Average Lakesh o r e S e t b a c k45’ Lakefront Resol No 7371 Exhibit A LA23-000020 P*atioP*atio CASCO POINT ROAD Casco Cove 97’ from lakefront Existing Home New Deck Existing Deck Structure DrivewayPatio TOTAL LOT AREA: 25,300 sq ft (approx) TOTAL HARDSCAPE: 4500 sq ft (approx) HARDSCAPE COVER: 17.8% 25’ 3020 Casco Point Rd Site Plan Large Tree Large Tree Large Tree Large Tree Large Tree Large Tree N S A B C D E F G H I J K Approximate Average Lakesh o r e S e t b a c k45’ Lakefront Council Exhibit B "QQSPY%FDL1MBO "QQSPYJNBUF"WFSBHF-BLFTIPSF4FUCBDL"EKBDFOU1SPQFSUJFT -BLF7JFXT MINUTES OF THE ORONO PLANNING COMMISSION May 15, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 5 Bollis said it is a conforming subdivision so he doesn’t see any reason not to support it. Whether or not there was proper legal notice is a matter for staff and the attorney, he said, adding that the Planning Commission can only vote on the plan it sees in front of it. Erickson said the plan not only complies with but exceeds the minimum standards for lot size. He said it’s an excellent plan in a neighborhood where there are larger parcels to the west and smaller to the east. These are in-between size so a good transition that fits the character to neighborhood, he said. Libby moved, Erickson seconded, to approve LA23-000011 Matthew and Susanne Johnson, 1015 Wildhurst Trail, Subdivision/Preliminary Plat. VOTE: Ayes: 7, Nays 0. 3. LA23-000020 JAMIE GRANT, 3020 CASCO POINT ROAD, REQUESTS A VARIANCE FROM LAKE AND FRONT YARD SETBACKS. City Planner Nye gave a presentation on the item, stating the applicant is requesting a variance from average lakeshore setback to expand the deck on the lake side of the home. Currently the home has a non- conforming deck and the owners would like to expand the deck to make it more usable and functional. The deck is proposed to be expanded by approximately 205 square feet and will be about seven feet closer to the lake. The deck meets all other setbacks including the 75 foot setback and is within hardcover. It is positioned in such a way that it does not impact lake views for the neighbors, Nye said. There is a dense row of evergreens between the deck and the north neighbor. Staff is in agreement and Nye said they have recommended approval in the past when the proposal does not disrupt the view of neighbors and is not within the 75-foot setback. No public comment was received. Alex Grant, 3020 Casco Point Road, said the family just wants to extend the deck to have more space. She said large trees keep their deck from the view of neighbors. The existing patio underneath the deck needs to be replaced but expansion of the deck would give more protection. She added, her father is often in a wheelchair and the expansion would help with his mobility issues. They have the approval of both neighbors. Chair Bollis opened the public hearing at 6:26 p.m. There were no public comments. Chair Bollis closed the public hearing at 6:26 p.m. Ressler noted the neighborhood goes out to a lagoon rather than the full-on lake and the neighbors are not opposed. For those reasons and with staff support, he would support the application. McCutcheon said the intent of the ordinance is to protect the view of lake for the neighbors. The deck is not within setback, the neighbors are in support and the plan does not take down any existing trees. He said the intent of ordinance is there and this is not a big ask. Kirchner mentioned the trees in between the properties are massive. Kraemer moved, Kirchner seconded, to approve LA23-000020 Jamie Grant, 3020 Casco Point Road, Variance from Lake and Front Yard Setbacks. VOTE: Ayes: 7, Nays 0. Date Application Received: 04/03/2023 Date Application Considered as Complete: 04/14/2023 60-Day Review Period Expires: 06/13/2023 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Natalie Nye, Planner Date: May 15, 2023 Subject: #LA23-000020, Jamie Grant, 3020 Casco Point Road Average Lakeshore Setback Variance – Public Hearing Background The applicant is requesting an average lakeshore setback variance to expand a deck on the lakeside of the home. The single-family home has an existing deck that was constructed prior to the City’s current regulations and does not meet the average lakeshore setback. The applicant is proposing to expand the deck by approximately 205 square feet and the deck will be closer to the lake by seven feet in order to have better use and enjoyment of the deck. The proposed deck meets all other required setbacks including the 75-foot lakeshore setback and complies with hardcover. Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the existing conditions of the property as a practical difficulty. The entirety of the existing deck is in front of the average lakeshore setback line, which does not allow for any expansion. The home is situated on the property in such a way that the expansion of said deck would not impact the lake views of the neighboring properties. Planning Staff Practical Difficulty Analysis: Staff agrees with the applicant’s assessment. The existing deck does not comply with the average lakeshore setback requirement and expansion is not possible without a variance. The deck expansion does not impact the neighboring properties site lines and therefore meets the intent of the ordinance. There is a dense line of evergreen trees on the western property line that screens the subject property from the northern neighboring property. LOT ANALYSIS WORKSHEET Section 78-350 & 78-1279 – Setbacks: LR-1C District Required Existing Proposed Rear/Street 30’ 65’ 65’ North Side 10’ 19’ 19’ South Side 10’ 24’ 24’ Lakeshore 75’ Deck - 104’ 97’ Average Lakeshore The entire deck (existing and proposed expansion) is within the ALS Application Summary: The applicant is requesting an average lakeshore setback variance for the expansion of a deck. Staff Recommendation: Planning Department Staff recommends approval. FILE #LA23-000020 May 15, 2023 Page 2 of 5 Section 78-350 – Lot Area/Width: LR-1B District Lot Area Lot Width Required 21,780 s.f. (0.5 acres) 100’ Actual 25,300 s.f. (0.58 acre) 111’ @ 75’ / 111’ @ OHWL Section 78-1680 and 78-1700 – Hardcover Calculations: Stormwater Overlay District Tier Total Area Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 25,300 s.f. 6,325 s.f. (25 %) 4,829 s.f. (19.1%) 5,034 s.f. (19.9%) Applicable Regulations: Average Lakeshore Setback Variance (Section 78-1279) The intent of the ordinance is to protect the lake views enjoyed by neighboring properties. Structures over 42 inches in height are prohibited in front of the average lakeshore setback line. This line is measured from the most lakeward point of each neighboring home or structure. The existing deck on the subject property is in front of the average lakeshore setback line. Expansion of this deck is not permitted without a variance as the deck is over 42 inches in height. The subject property is oriented in a way that the existing deck and proposed deck expansion does not impact the lake views for either the neighbor to the north or the south. The neighbor’s views of the lake are protected and therefore the intent of the ordinance is met. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The average lakeshore setback variance is required for the expansion of a lakeside deck. The current deck is within the average lakeshore setback and therefore expansion would not be permitted. The intent of the ordinance is to preserve and protect lake views enjoyed from neighboring properties. The neighboring properties to the north and south are positioned in a way that the existing deck and the proposed expansion does not impact views of the lake. The requested expansion of approximately 205 square feet is minimal, does not impact lake views, and increases enjoyment of the subject property. This criterion is met. FILE #LA23-000020 May 15, 2023 Page 3 of 5 2. The variance is consistent with the comprehensive plan. The variance resulting in an expanded lakeside deck for a residential use is consistent with the comprehensive plan. There have been instances when the City has granted variances from average lakeshore setback when the proposal does not disrupt neighboring views of the lake and is not within the 75-foot setback. The proposed deck expansion is not likely to impact any lake views and is not within the 75-foot setback. This criterion is met. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The existing deck was constructed prior to the City’s current regulations. The current deck is nonconforming and within the average lakeshore setback. The expansion of the deck increases the use and enjoyment of the lake property and is a reasonable request. The proposal preserves the intent of the ordinance by not disrupting any neighboring lake views. This criterion is met. b. There are circumstances unique to the property not created by the landowner; The existing house and deck were not constructed by the current property owners. The applicant is requesting the average lakeshore setback variance to expand the existing deck for better use and fit for the current family’s needs; and c. The variance will not alter the essential character of the locality. The proposed variance resulting in the expansion of a lakeside deck will not alter the character of the locality. The existing deck will be expanded by approximately 205 square feet and will be 7 feet closer to the lake resulting in a 97 foot setback from the OWHL. The expansion is minimal and will not impact the lake views from either neighboring property. The neighbor to the north is screened by a well-established tree line along the property line and the neighbor to the south’s home viewshed is oriented away from the subject property line. All other setbacks including the 75-foot lakeshore setback and hardcover are met. This criterion is met. Additionally, City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a residential home is a permitted use in the LR-1C District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The existing nonconforming deck and the position of the FILE #LA23-000020 May 15, 2023 Page 4 of 5 property in relation to the neighboring homes is unique. The neighbor to the north is screened by a well-established tree line along the property line and the neighbor to the south’s home viewshed is oriented away from the subject property line. This criterion is met. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The request is specific to this property as it relates to an existing nonconforming deck. This criterion is met. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The proposed expansion of the nonconforming deck preserves the property owner’s right to enjoy the lakeyard. The minor expansion does not negatively impact the neighboring properties or their views of the lake. This criterion is met. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances will not adversely impact health, safety, comfort, or morals of the community. This criterion is met. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The variances allow for the construction of an expanded deck in order for it to be used and enjoyed by the current property owners. This criterion is met. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Public Comments The applicant has provided acknowledgement forms from the neighboring properties. However, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance (s), if granted, will not alt er the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation The expanded deck should not impact the views of the lake enjoyed by the neighboring properties due to the position of the property and existing well-established vegetation. The expanded deck will allow the current property owner to use and enjoy the lakeside deck without negatively impacting the surrounding properties. Staff is supportive of the requested average lakeshore setback variance. FILE #LA23-000020 May 15, 2023 Page 5 of 5 List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Form Exhibit C. Site Plan Exhibit D. Narrative Exhibit E. Deck Plans Exhibit F. Average Lakeshore Setback Exhibit G. Hardcover Calculations Exhibit H. Photos Exhibit I. Neighbor Acknowledgements Exhibit J. Mailing List & Map AGENDA ITEM Prepared By: mcc Reviewed By:LLO Approved By: 1. Purpose. This application is regarding an average lakeshore setback variance in order to make structural improvements to the home. 2. MN§15.99 Application Deadline. The application was received on April 19, 2023, and considered to be complete on April 20, 2023. Therefore the 60-Day review period expires on June 19, 2023. 3. Background/ Summary. The applicant is proposing to construct minor additions to the home to expand the deck on the lake side with a squared off configuration to replace the existing circular deck and add new stair cases; raise the roof over the northeastern portion of the home to increase the symmetry of the roofline; add a shed dormer on the lake side; and construct a new entry with a covered/roofed porch. An average lakeshore setback variance is required. 4. Variance Description. The home on the subject property is situated entirely lakeward of the average lakeshore setback established by 2697 Ethel Avenue (a lakeshore flag lot) and 2684 Casco Point Road on the north. The proposed additions to the home have been designed to improve the aesthetics of the home while minimizing the impact to the adjacent properties and their existing views of the lake. The proposed one-foot roof expansion in height, shed roof change, and front entry porch on the street side of the home are minor and should not significantly impact views of the lake enjoyed by the neighbors. The reconstructed deck will generally be in the same footprint. The reconstructed deck and new stair will be no closer to the lake than existing; however, the expansion on the north side of the deck will result in a new encroachment. 5. Planning Commission Vote and Comment. On May 15th, the Planning Commission held a public hearing. Following the public hearing, the Planning Commission voted 7 to 0 on a motion to approve the requested average lakeshore setback variance. 6. Public Comment. The neighbors to the north, the Runkles, provided comment focusing on their concerns about a LMCD dock variance benefitting the subject property. Comments from the public were received and are attached as Exhibit D. 7. Staff Recommendation. Staff Planning Staff recommends approval. COUNCIL ACTION REQUESTED Move to adopt Resolution No. 7372 attached as Exhibit A. Exhibits A. Proposed Resolution No. 7372 B. Proposed Plans C. Draft PC Minutes 05/15/2023 D. Public Comment E. PC Staff Report 05/15/2023 Item No.: 17 Date: June 12, 2023 Item Description: LA23-000021 – Teresa Elsbernd with Home Reflections o/b/o John & Leslie Cadle, 2691 Ethel Avenue, Variance– Resolution No. 7372 Presenter: Melanie Curtis Planner Agenda Section: Consent Agenda AGENDA ITEM Prepared By: mcc Reviewed By:LLO Approved By: References PC Exhibits 05/15/2023 A. Application & Narrative B. Practical Difficulties Documentation Form C. Existing Conditions Survey D. Proposed Survey E. Proposed Plans and Elevations F. Additional Plan Detail G. Submitted Hardcover Calculations H. Aerial Photos I. Neighbor Comments J. Resolution No. 3268 K. Property Owners List L. Plat Map CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7372 1 A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1279 FILE NO. LA23-000021 WHEREAS, on April 19, 2023, John and Leslie Cadle (hereinafter the “Applicants”), applied for a variance from the City Code for the property addressed 2691 Ethel Avenue and legally described as: Tract C, Registered Land Survey No. 115, Hennepin County, Minnesota, except that part thereof lying Southeasterly of a line drawn from a point on the Southwesterly line of said tract distant 15 feet Northwesterly from the most Southerly corner of said tract, through the Northeasterly corner of said tract. Together with an easement for right of way for road purposes over that part of Block 5, Winship's Subdivision of Lot Number One (1 ), Spring Park, 2nd Division, lying Southwesterly of the premises above described and between the Northerly extension of the Easterly line and the Westerly line of Ethel Avenue (now Tract E, Registered Land Survey No. 115) and also together with the right to use of shore for private bathing and dock in front of a strip of land 15 feet in width, lying Southeasterly of and immediately adjacent to the Southeasterly line of the premises hereinabove first described, and which 15 foot strip runs Northeasterly along the Southeasterly line of said premises from the Easterly extension of the Southwesterly line of said premises to the shore of Carmen's Bay Lake Minnetonka; (now Tract B, Registered Land Survey No. 115), Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicants have made application to the City of Orono for variances from Orono Municipal Zoning Code Section 78-1279 to allow construction of improvements to the existing home lakeward of the average lakeshore setback line; and WHEREAS, on May 15, 2023, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on May 15, 2023, the Planning Commission recommended approval of the variances; and CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7372 2 WHEREAS, on June 12, 2023, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: A1. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above-mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. A2. The Property is located in the LR-1C One Family Lakeshore Residential Zoning District. A3. The Property contains 0.77 acres in area and has a defined lot width of 27 feet at the ordinary high water level (“OHWL”) and 110 feet at the 75-foot setback. A4. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater Quality Overlay District. A5. Applicant has applied for an Average Lakeshore Setback Variance. A6. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: B1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The proposed variance is in harmony with the purpose of the Ordinance. The Property includes difficulties in its shape and the location of adjacent homes. The average lakeshore setback variance will not further impact views of the lake for adjacent properties. B2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The proposed variances to construct additions to the home on the Property are consistent with the comprehensive plan. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7372 3 B3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The request to permit the home modifications in the proposed location entirely within the average lakeshore setback appears to be reasonable considering the orientation of the neighboring homes with respect to the lakeshore, the existing vegetative screening, the topography, and adjacent properties. The request is reasonable. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The unique shape of the Property, the neighboring lake flag lot, and the neighboring home locations prevent expansions of the home consistent with the neighborhood. The proposed overall hardcover level is conforming. The circumstances are unique to the Property; c. The variance, if granted, will not alter the essential character of the locality.” The variance is requested in order to permit construction of additions to the home designed to fit the character of the neighborhood. B4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. B5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. B6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as a single-family home is an allowed use in the LR-1C District. B7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. B8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The Property’s unique orientation with respect to the lakeshore, the neighboring lake flag lot, and the adjacent homes create difficulties CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7372 4 for the Owners in improving the Property consistent with the homes in their neighborhood. B9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The Property’s unique shape and the extreme setback of the adjacent home on the flag lot creates difficulties for the owners. B10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” Granting the average lakeshore setback variance is necessary for the preservation of the property right of the owners. B11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting the requested variance in this unique situation is not contrary to the intent of the zoning chapter. B12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The requested variance is necessary, and does not merely serve as a convenience to the Applicants. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of an expanded deck on the lake side of the home and new deck stairs; an increase in the roof height over the northeastern portion of the home; a new shed dormer on the lake side of the home; and to construct a new roofed entry lakeward of the average lakeshore setback line, subject to the following conditions: C1. Council approval is based on the entire record, above Findings. C2. The approved project shall conform to the survey dated April 19, 2023 and revised on April 20,2023 and building plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibits A & B. C3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. C4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A building permit must be CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7372 5 obtained within one year of the date of Council approval, or the variance will expire on that date (June 12, 2024). C5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. 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CLOSET FURN W.S. A/C BATH BATH HOOKS TO FURNACE DEMO (2) WINS NEW OUTDOOR SHOWER WITH FROST PROTECTION EXIST'G FURN. LOCATION ESTIMATED LOCATION STEP UP STEP UP 1 R (7 1/2") GAME TABLE & CHAIRS FRAME IN NEW BAR AREA; INSULATE U/C REFSOFFIT ABOVEWALL-MTD FISH ABOVE NEW F.F. DOORS TO ENCLOSE EXIST'G ELEC. PNL. SAWCUT BLOCK FOR MAX 44" EGRESS WIN. SILL- VERIFY WINDOW HEIGHT STAINED GLASS W/ BOXED BACKLIGHTING, VERIFY SIZE REQUIREMENTS 7'-2" CLG. 7'-2" CLG. FBGLS BASE W/ TILED WALLS REMOVE DOOR UTILITY/STORAGE 8'-9" CLG 7'-11" CLG. 9'-0" CLG. INFILL WINDOWTV ABOVEM/WNEW GRADE STAIRS- RAILING IF REQ'DGAS F/PDECK TO BE REMOVED DECK TO BE REMOVED HVAC CHASE 7-2" ABOVE FIN FLR. NEW FNDN WALL AND FOOTINGS AS SHOWN- REFER TO STRUCTURAL PLANS PAINTED T&G SLAT CLG. PORCH ABOVE ENTRY ABOVE SPLIT DECK STAIRS- VERIFY NUMBER AND SIZE OF STRINGERS REQ'D REFER TO STRUCTURAL PLANS FOR EXACT DECK FRAMING LAYOUT AND SIZES E E E NEW LEDGE @ PONY WALLS NEW OPENING MOVE ONE WATER SUPPLY LINE TO MAKE ROOM FOR NEW DOOR SWING SOFFIT FOR F/P VENT'G- VERIFY HT. REQ'D W/ F/P SUPPLIER F/P VENT NOTE: ALL BAR CABINETS AND APPLIANCE SIZES TO BE VERIFIED BY BUILDER PRIOR TO ORDERING1'-0"16'-0"14'-9"14'-3"W02W02 W03W03W04W04 W01W01 D06D06 D09D09 D03D03 D10D10 D04D04 D05D05 D02D02 D05D05 D05D05 D01D01 D08D08 D05D05 D05D05 D07D07 W05W05 NOTE: PROVIDE IN- FLOOR HEAT @ ALL BASMENT BATHROOMS A1 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391FOUNDATION/ LOWERLEVEL FLOOR PLAN ANDSCHEDULESFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X141 A1 1 A1 FOUNDATION PLAN 1/4" : 1'-0"HOME REFLECTIONS, INC.REMODEL PLANS FOR: JOHN & LESLIE CADLE 2691 ETHEL AVE. WAYZATA, MN 55391 Layout Page Table Label Title A1 FOUNDATION/ LOWER LEVEL FLOOR PLAN AND SCHEDULES A2 MAIN FLOOR PLAN AND INTERIOR ELEVATIONS A3 BONUS ROOM FLOOR PLAN AND ROOF PLAN A4 ELEVATIONS A5 ELEVATIONS A6 SECTIONS/ DETAILS A7 CROSS SECTIONS AND DETAILS S1 STRUCTURAL FOOTING AND FOUNDATION PLAN S2 MAIN FLOOR FRAMING PLAN S3 LOW ROOF/ BONUS ROOM FLOOR FRAMING PLAN S4 BONUS ROOM ROOF FRAMING PLAN S5 STRUCTURAL DETAILS NEW OPENING DN C08C08 C09C09 C11C11 C17C17 DW C24C24C24C24 C17C17 C24C24 C25C25 C26C26 C12C12 C19C19 C26C26 C13C13 C15C15 C20C20 C30C30 C30C30 C24C24 C26C26 C30C30 C23C23 C08C08 C09C09 C11C11 C17C17 DW C24C24C24C24 C17C17 C24C24 C25C25 C26C26 C12C12 C19C19 C26C26 C13C13 C15C15 C20C20 C30C30 C30C30 C24C24 C26C26 C30C30 C23C23 C16C16 C22C22 C18C18 C14C14 C10C10 C21C21 C27C27 C28C28 C29C29 W11W11 W12W12 D25D25 UP UP UP 30X22 ATTIC ACCESS 3 A4 3 A4 1 A5 1 A5 2 A4 2 A4 4 A5 4 A5 1 A6 1 A6 1 A6 1 A6 2 A6 2 A6 2 A6 2 A6 3 A6 3 A6 3 A6 3 A6 1 A7 1 A7 1 A7 1 A7 4 A6 4 A6 4 A6 4 A6 28'-0"12'-0"18'-0"12'-0" 6'-2 1/2"12'-1 3/4"9'-7 3/4"7'-6"4'-6"13'-4 1/2"4'-7 1/2"5'-2"6'-10"3'-6"32'-0"3'-6"6'-0"4'-0"17'-0"29'-0"39'-6"30'-6" 12'-0"18'-0"9'-6"6'-7"13'-10"10'-1" 4'-9"4'-9"3'-8"5'-4"5'-4"3'-8"6'-0" 7'-9"3'-4"1'-0"7'-5 1/2"2'-3"2'-3"17'-0 1/2"3'-6" CLR3'-4"4'-0"2' -11"6'-5 1/4"5'-6"7'-2 1/2"3'-6"4'-8"1'-8 1/4"2'-3"5'11 1/4"0'-10"3'-4" CLR. 31'-9"38'-3"39'-0"6'-0"7'-0"13'-6 1/2"2'-5 1/2"2'-9 1/2"20'-2 1/2"13'-6" 1'-6" 15'-1 1/2"4'-7 1/4"6'-0"3'-7 1/4"6'-4 3/4"7'-2"2'-9"6'-3 1/2"3'-0 3/4" 1'-0" 4'-9 1/4"4'-8 3/4"3'-8"10'-8" 2'-4 1/2"1'-3 1/2" 12'-0"1'-0"13'-7 1/4"4'-9"4'-2"6'-5 3/4"2'-3"3'-8"6'-2"3'-10"1'-2 1/4"3'-10 1/2"6'-1 1/2"3'-8 1/2"6'-0 1/4" 12'-1 1/4" 1'-6" 15'-0" 1'-6" 70'-0" X 15'-11" 13'-5" X 12'-10" 6'-7" X 8'-0" 7'-7" X 5'-8" 11'-5" X 15'-0" 29'-6" X 22'-6"8'-0" X 5'-10" 2'-0" X 3'-3" 5'-4" X 5'-4" 10'-4" X 11'-10" 2'-8" X 2'-9" 2'-5" X 1'-9" 3'-0" X 3'-10" 2'-5" X 1'-9" 5'-5" X 3'-5" 12'-10" X 18'-8" 9'-2" X 5'-10" 3'-8" X 4'-10" 7'-1" X 3'-0" 13'-0" X 19'-6" 5'-7" X 8'-7" 16'-1" X 6'-5" TRASH DEMO FP DEMO CLG./ ROOF/ LOFT ABOVE. DEMO 8' WALLS. BUILD NEW 9' WALLS @ MASTER BEDROOM WING. KITCHEN STEPDOWN8'-9" CLG. OFFICE GARAGE 14'-0" CLG. EXIST'G LINE OF BONUS ROOM ABOVE, TO REMAIN 10'-0" CLG. 8'-0" CLG. EXIST'G LINE OF BONUS ROOM ABOVE 1/2 BATH LAUNDRY CLST MUDROOM CLST MASTER BEDROOM LIVING PORCH VAULTED 9'-0" CLG. SHWR MASTER BATH OPEN BELOW PANTRY COFFEE BAR 16" SNACK LEDGE- OPEN BELOW CLOSET LOCKERSSOUND W/C SHWR. CONTROLS NOTE: 2' IN FRONT OF TOILET REQ'D WALL OVEN & M/W REMOVE DOOR & WINDOW SLIM GASF.P. INSERTHEARTHNEW CHANGE IN CLG. ELEV. NEW RAILING ON EXIST'G STAIRS REMOVEWIN.NEW CHANGE IN CLG. ELEV.ENTRY PREV. CHANGE IN CLG. ELEV.CLST CLST CASED BEAM CASED BEAM CASED BEAM CASED BEAM UTIL. CLST VAULTED FLAT COOK BOOKS OPEN ABOVE- EXIST'G FOLDING CTR. @ 41" VAULT DEMO HALF WALL, PROVIDE NEW CURVED RAILING VAULTED 10'-0" CLG. 10'-0" CLG. 8'-0" CLG. 10'-0" CLG. 10'-0" CLG. 9'-0" CLG. DECK SHELVESSHELVESNEW WALL OF BONUS ROOM ABOVE INFILL DOOR OPENIN G WALL NICHE WALL NICHE CASED BEAMCASED BEAMREMOVE KITCHEN WINDOW BUMP-OUT PAINTED SHIPLAP CLG.CASED BEAMCASED BEAM W/ ARCH- SEE ELEVS. CASED BEAM CASED BEAM CASED BEAM ARCHED E EE PREP SINK ALL NEW DECK AND STAIRS NOTE: VERIFY NUMBER OF RISERS REQ'D TO MEET GRADE VERIFY INFILL PREVIOUS ALCOVE IN GARAGE SHELF ABOVE WINDOW COOKTOP AND VENT HOOD GYP. BD. UNDERSIDE OF STAIRS & LANDING ABOVE CARPET TILE TILE TILE TILE TILE TILE CARPET WOOD WOOD PAINTED SHIPLAP CLG. WOOD WOOD WOOD WOOD F/P VENT ABOVE MASTER BEDROOM ROOF WOOD ENDS ON STAIRS. CARPET RUNNER. 15'-10" X 12'-11" W D DINING D18D18 D13D13D12D12 D14D14 D31D31 D11D11 D26D26 D16D16 D15D15 D28D28 D19D19 D22D22 D11D11 D20D20 D24D24 D21D21 D19D19 D27D27 D17D17 W10W10W09W09 W12W12 W06W06 W06W06 W06W06 W08W08 W07W07 W14W14 W13W13 D23D23 CABINET SCHEDULE NUMBER QTY FLOOR WIDTH DEPTH HEIGHT DESCRIPTION COMMENTS C01 1 0 18 "24 "42 "BASE CABINET BAR PREP SINK C02 1 0 24 "24 "42 "BASE CABINET BAR MICROWAVE CABINET C03 1 0 36 "20 "40 1/2 "BASE CABINET VANITY SINK BASE, CUSTOM HEIGHT TO LINE UP WITH WALL LEDGE HEIGHT C04 1 0 24 "24 "42 "BASE CABINET BAR UNDERCOUNTER REFRIGERATOR C05 2 0 12 "12 "36 "WALL CABINET BAR WALL CABINETS C06 1 0 24 "24 "90 "UTILITY CABINET LINENS C07 1 0 30 "20 "36 "BASE CABINET VANITY SINK BASE C08 1 1 36 "24 "36 "BASE CABINET C09 1 1 18 "24 "36 "BASE CABINET TRASH PULL-OUT C10 1 1 25 1/2 "12 "66 "WALL CABINET LOCKERS C11 1 1 21 "24 "36 "BASE CABINET COFFEE BAR BASE CAB WITH PREP SINK C12 1 1 18 3/4 "24 "36 "BASE CABINET C13 1 1 30 "24 "36 "BASE CABINET GAS COOKTOP C14 1 1 27 "12 "66 "WALL CABINET LOCKERS C15 1 1 27 "18 "18 "BASE CABINET LOCKERS C16 1 1 30 "24 "96 "UTILITY CABINET C17 2 1 34 1/2 "21 "36 "BASE CABINET MASTER BATH VANITY BASE- VERIFY WIDTH C18 1 1 37 "24 "24 "WALL CABINET C19 1 1 36 "39 "36 "CORNER BASE CABINET C20 1 1 25 1/2 "18 "18 "BASE CABINET LOCKERS C21 1 1 42 "12 "42 "WALL CABINET C22 1 1 12 "24 "94 "UTILITY CABINET C23 1 1 38 1/16 "15 "36 "BASE CABINET FIREPLACE BUILT-INS C24 4 1 23 "24 "36 "BASE CABINET C25 1 1 36 "24 "41 "BASE CABINET LAUNDRY SINK BASE- CUSTOM HEIGHT C26 3 1 21 "24 "36 "BASE CABINET C27 1 1 33 "12 "42 "WALL CABINET C28 1 1 18 "12 "42 "WALL CABINET C29 1 1 12 1/16 "12 "42 "WALL CABINET FILLER CORNER SPACER- NO STORAGE C30 3 1 39 "15 "36 "BASE CABINET FIREPLACE BUILT-INS C31 1 2 36 "21 "36 "BASE CABINET C32 1 2 27 "24 "57 "UTILITY CABINET FACE FRAME CAB BUILT IN DEAD SPACE DOOR SCHEDULE NUMBER QTY FLOOR WIDTH HEIGHT DESCRIPTION MANUFACTURER COMMENTS D01 1 0 30 "80 "HINGED-SLAB D02 1 0 29 1/16 "80 "HINGED-SLAB D03 1 0 30 "80 "HINGED-SLAB NEW DOOR IN EXIST'G OPENING D04 1 0 144 "96 "GARAGE-SLAB D05 5 0 30 "80 "POCKET-SLAB D06 1 0 36 "80 "EXT. HINGED-SLAB NEW DOOR IN EXIST'G OPENING D07 1 0 36 "76 "HINGED-SLAB VERIFY AVAILABLE HEIGHT D08 1 0 30 "90 "HINGED-SLAB CUSTOM HEIGHT DOOR TO MATCH ADJ DOOR D09 1 0 71 "79 1/2 "EXT. SLIDER-GLASS PANEL MARVIN WINDOWS AND DOORS NEW DOOR IN EXIST'G OPENING D10 1 0 36 "80 "EXT. HINGED-GLASS PANEL D11 2 1 28 "96 "HINGED-SLAB D12 1 1 108 "84 "GARAGE-SLAB D13 1 1 192 "84 "GARAGE-SLAB D14 1 1 28 "80 "HINGED-SLAB D15 1 1 30 "80 "HINGED-SLAB D16 1 1 30 "80 "POCKET-SLAB D17 1 1 71 "79 1/2 "SLIDER-GLASS PANEL MARVIN WINDOWS AND DOORS D18 1 1 32 "80 "HINGED-SLAB D19 2 1 24 "80 "HINGED-SLAB D20 1 1 96 1/2 "79 1/2 "EXT. TRIPLE SLIDER-GLASS PANEL MARVIN WINDOWS AND DOORS 3-PANEL D21 1 1 30 "80 "BARN-SLAB D22 1 1 32 "80 "POCKET-SLAB D23 1 1 60 5/8 "86 "EXT. DOUBLE HINGED-AT-GLASS PANEL MARVIN WINDOWS AND DOORS D24 1 1 36 "80 "BARN-SLAB D25 1 1 36 "80 "EXT. HINGED-DOOR E01 D26 1 1 36 "80 "POCKET-SLAB D27 1 1 141 "79 1/2 "QUAD SLIDER-GLASS PANEL MARVIN WINDOWS AND DOORS D28 1 1 30 "80 "SHOWER-GLASS SLAB MASTER BATH GLASS SHOWER DOOR D29 1 2 30 "80 "HINGED-SLAB D30 1 2 32 "80 "HINGED-SLAB D31 1 1 36 "80 "EXT. HINGED-SLAB WINDOW SCHEDULE NUMBER QTY FLOOR WIDTH HEIGHT TOP EGRESS TEMPERED DESCRIPTION MANUFACTURER COMMENTS W01 1 0 28 "39 1/8 "82"SINGLE CASEMENT-HR MARVIN WINDOWS AND DOORS W02 1 0 72 "55 1/8 "82"YES FIXED GLASS MARVIN WINDOWS AND DOORS W03 1 0 72 "59 1/8 "82"YES DOUBLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W04 1 0 72 "43 1/8 "82"YES DOUBLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W05 1 0 56 "43 1/8 "82"DOUBLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W06 3 1 24 "23 1/8 "96"FIXED GLASS MARVIN WINDOWS AND DOORS W07 1 1 32 "47 1/8 "82"FIXED GLASS MARVIN WINDOWS AND DOORS W08 1 1 84 "55 1/8 "96"YES TRIPLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W09 1 1 32 "47 1/8 "96"YES SINGLE CASEMENT-HR MARVIN WINDOWS AND DOORS W10 1 1 56 "47 1/8 "96"YES DOUBLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W11 1 1 56 "63 1/8 "155 1/4"FIXED GLASS MARVIN WINDOWS AND DOORS W12 2 1 36 "47 1/8 "139 1/4"FIXED GLASS MARVIN WINDOWS AND DOORS W13 1 1 72 "23 1/8 "106"FIXED GLASS MARVIN WINDOWS AND DOORS W14 1 1 96 "40 "82"FIXED GLASS MARVIN WINDOWS AND DOORS MUST FIT ELEC OUTLETS UNDER W15 1 2 64 "55 1/8 "82"YES DOUBLE CASEMENT-LHL/RHR MARVIN WINDOWS AND DOORS W16 1 2 36 "47 1/8 "66"YES SINGLE CASEMENT-HL MARVIN WINDOWS AND DOORS W17 1 2 36 "47 1/8 "66"YES SINGLE CASEMENT-HR MARVIN WINDOWS AND DOORS A2 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391MAIN FLOOR PLAN ANDINTERIOR ELEVATIONSFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X141 A2 1 A2 MAIN LEVEL FLOOR PLAN 1/4" : 1'-0"HOME REFLECTIONS, INC. C31C31C31C31 C32C32 D30D30 D29D29 30X22 ATTIC ACCESS 4 A5 4 A5 1 A7 1 A7 4 A6 4 A6 4'-5 3/4"21'-4 1/4"6'-10"11'-2"18'-0"8'-4"26'-4"8'-3"18'-1"6'-8"19'-6"2'-10"7'-5 1/2"13'-0"10'-0 3/8" 30'-5 7/8"26'-4"7'-5"4'-0"7'-6 1/2"3'-11"5'-2"3'-11" 5'-0" X 11'-2" 19'-6" X 25'-6" 6'-4" Top Plate Height- verify 8' CLG. U.N.O. BONUS RM 6'-6" Top Plate Height- verify FORMER EXTENTS OF FLAT CLG. FORMER EXTENTS OF BONUS ROOM BATH ATTIC WALL ABOVE SLOPESLOPEEXIST'G STAIRWELL AND LANDING TO REMAIN SLOPEVERIFY VERIFY VERIFYLINE OF WALL BELOW LINE OF WALL BELOW LINE OF WALL BELOW E E E SLOPETILE CARPET 4'-7 7/8"25'-10" WALL TO LINE UP WITH EXIST'G CEILING OPENING; VERIFY PLACEMENT W15W15 W17W17 W16W16 EXIST'G R.I. 5'-1" Top Plate Height @ tubFBGLS TUB INSERT W/ TILED WALLS7 : 127 : 127 : 127 : 127 : 127 : 127 : 12 7 : 12 7 : 12 7 : 127 : 12NEW DORMER WITH 2.5 / 12 SHED ROOF- REMOVE EXIST'G ROOF STRUCTURE @ NEW DORMER AREA NEW PORCH ROOF- EXIST'G ENTRY ROOF TO REMAIN- BUILD PORCH ROOF OVER EXIST'G EXI S T' G R O O F T O R E M AI N EXI S T' G R O O F T O R E M AI N EXI S T' G R O O F T O R E M AI N EXI S T' G ROO F T O REM AI N REMO V E E X I S T ' G R O O F ( 8' PLATE H E I G H T ) . R E P L A C E WITH N E W R O O F O N 9 ' PLATE H E I G H T . REMOVE SOFFIT AND CUT SMALL GABLE ROOF BACK TO DEPTH OF EAVE FASCIA NOTE: REMOVE ALL EXIST'G SOFFIT VENT'G TO PROVIDE ADEQUATE AIR FLOW TO RIDGE VENT'G 2 1/2 : 122.5 : 12 DORMERA3 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391BONUS ROOM FLOOR PLANAND ROOF PLANFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X141 A3 1 A3 ROOF PLAN 1/4" : 1'-0"HOME REFLECTIONS, INC.2 A3 2 A3 BONUS ROOM FLOOR PLAN 1/4" : 1'-0" W05W05 D12D12 D13D13 D23D23 W09W09 W10W10 7 12 EXIST'G ROOF WITH NEW STANDING SEAM METAL ROOFING NEW ROOF TRUSSES WITH NEW ROOFING PREFINISHED HARDIBOARD OR ALLPRIME STAGERED BOTTOM WOODTONE SHAKES, TYP WHERE SHOWN ON PLAN RAISE TOP PLATE TO 9-0" @ MASTER BEDROOM WING STRUCTURAL POST PER ENG'R W/ CASING TO MATCH ELEV., TYP. STRUCTURAL BEAMS PER ENG'R W/ CASING TO MATCH ELEV, TYP. BELLY BAND TO MATCH HEIGHT OF ADJACENT BEAM CASING 4" CORNER BOARDS TO MATCH SIDING STEP DOWN SIDING PER GRADE 30" TALL STONE POST WRAP W/ STONE CAP- VERIFY SELECTION W/ BUILDER NEW ALUM. SOFFIT & FASCIA, TYP. LP SMARTSIDE DIAMOND KOTE LAP SIDING, PREFINISHED, TYP. W05W05 D12D12 D13D13 D23D23 W09W09 W10W10 D10D10 D09D09 W02W02 W04W04 W03W03 D17D17 D27D27D20D20 W12W12W12W12 W14W14 W13W13 W11W11 W08W08 W16W16 W17W17 CABLE DECK RAIL- VERIFY SELECTION ALL LIVING ROOM WINDOWS AND DOOR TO BE CASED TOGETHER; NO SIDING BETWEEN D10D10 D09D09 W02W02 W04W04 W03W03 D17D17 D27D27D20D20 W12W12W12W12 W14W14 W13W13 W11W11 W08W08 W16W16 W17W17 A4 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391ELEVATIONSFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X141 A4 1 A4 FRONT ELEVATION 1/4" : 1'-0" 2 A4 2 A4 REAR (LAKE SIDE) ELEVATION 1/4" : 1'-0"HOME REFLECTIONS, INC. W01W01 W06W06W06W06 W06W06 2.5 12 7 12 7 12 EXIST'G ROOF NEW BONUS ROOM ROOF EXIST'G ROOF STRUCTURE W/ NEW STANDING SEAM METAL ROOFING DEMO EXIST'G ROOF (8' PLATE HEIGHT) @ MASTER BEDROOM WING. REPLACE W/ NEW (9' PLATE HEIGHT) ROOF W/ STANDING SEAM METAL ROOFING. NEW STANDING SEAM METAL PORCH ROOF 5/4 X 10" BELLY BAND, TYP. EXCEPT @ FRONT ENTRY PREFINISHED SHAKES WHERE SHOWN LAP SIDING, TYP. NEW CABLE RAIL SYSTEM ON DECK AND STAIRS 7 12 BELLY BAND UP 1/3 OF HEIGHT OF GABLE, TYP. W01W01 W06W06W06W06 W06W06 D04D04 D25D25 W07W07 W15W15 2.5 12 7 12 7 12 EXIST'G ROOF NEW BONUS ROOM ROOF EXIST'G ROOF STRUCTURE W/ NEW STANDING SEAM METAL ROOFING EXIST'G ROOF STRUCTURE W/ NEW STANDING SEAM METAL ROOFING NEW STANDING SEAM METAL PORCH ROOF 5/4 X 10" BELLY BAND, TYP. WOODTONE SHAKES WHERE SHOWN LAP SIDING, TYP. NEW CABLE RAIL SYSTEM ON DECK AND STAIRS D04D04 D25D25 W07W07 W15W15 A5 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391ELEVATIONSFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC.1 A5 1 A5 SIDE ELEVATION 1/4" : 1'-0" 2 A5 2 A5 GARAGE SIDE ELEVATION 1/4" : 1'-0" D16D16 D14D14 10'-1 1/8"0'-10"1'-0 3/4"6'-11"0'-10"8'-9 3/4"HVAC CHASE DINING ROOM LAUNDRY ROOM MECH. ROOM FAMILY ROOM MUDROOM EXIST'G ROOF TRUSSES TO REMAIN EXIST'G FLOOR JOISTS TO REMAIN NEW DECK STRUCTURE AND STAIRS EXIST'G WALLS TO REMAIN EXIST'G SLAB, FNDN & FTGS TO REMAIN D16D16 D14D14 D03D03 D02D02 D07D07 D11D11 14'-1 1/8"0'-10 5/8"8'-9 1/8"8'-6 1/2"2'-6"1'-8" NEW FRAMED DOWN 10'-0" CLG @ FRONT ENTRY AND STAIRWELL NEW FROST FTG. PER ENG'R EXIST'G ROOF TRUSSES TO REMAIN LIVING ROOM ENTRANCE MECH. ROOM FAMILY ROOM COVERED PORCH FIREPLACE NEW DOOR FIREPLACE D03D03 D02D02 D07D07 D11D11 D05D05 APPROX. 12'10" @ PEAK0'-10"8'-9 3/4"9'-1 1/8"7'-11 3/4"7'-2"SAWCUT EXIST'G CMU TO MAX. 44" EGRESS SILL PREVIOUS 8' PLATE HEIGHT EXIST'G HVAC CHASE TO REMAIN EXIST'G FLOOR JOISTS TO REMAIN ALL EXIST'G SLABS/ FNDN/ FTGS TO REMAIN W/C DECK STRUCTURE PER ENG'R PLANS PROVIDE NEW MASTER BEDROOM WALLS AT 9' PLATE HEIGHT. DEMO OLD WALLS. STANDING SEAM METAL ROOF FASTENED PER MANUFACTURER'S SPEC'S ON 15# FELT ON 7/16" OSB ON MANUFACTURED ROOF TRUSS PER TRUSS DESIGNER INSULATION BAFFLES @ VENTS, TYP. ALUM. SOFFIT AND FASCIA W/ BLOCKING & VENT'G AS REQ'D MIN R-49 INSULATION IN CLG. ATTIC VENT'G MIN 1 FT/ 300 S.F. ATTIC AREA W/ HALF OF THE VENTS @ RIDGE CASED BEAM- VERIFY WITH BUILDER W/ WOOD SLATS ON VAULTED CEILING CABLE RAIL- VERIFY WITH BUILDER EXIST'G FLOOR JOISTS TO REMAIN MASTER BEDROOMMASTER BATH BEDROOM 3 BEDROOM 2BATH DECK F/P VENT CHASE D05D05 8'-1 1/8"0'-10"8'-9 3/4"7'-4 5/8"8'-1 1/8"0'-10"8'-10 1/8"APPROX. 6'-8"APPROX. 6'-6"RIDGE BEAM PER ENG'R REMOVE EXIST'G ROOF STRUCTURE AND REPLACE AS PER TRUSS DESIGNER KITCHEN GARAGE LOWER GARAGE BONUS ROOM DORMER EXIST'G FLOOR JOISTS TO REMAIN EXIST'G FLOOR JOISTS TO REMAIN NEW FLOOR JOISTS AS REQ'D PER BONUS TRUSS DESIGN MIN. R-49 ATTIC INSULATION EXIST'G TO REMAIN EXIST'G ROOF BEYOND DECK ATTIC- UNCONDITIONED PANTRY A6 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391SECTIONS/ DETAILSFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC.2 A6 2 A6 CROSS SECTION THRU FRONT ENTRY 1/4" : 1'-0" 3 A6 3 A6 CROSS SECTION THRU LAUNDRY ROOM 1/4" : 1'-0" 1 A6 1 A6 CROSS SECTION THRU MASTER BEDROOM 1/4" : 1'-0" 4 A6 4 A6 CROSS SECTION THRU KITCHEN & DORMER 1/4" : 1'-0" 8'-1 1/8"0'-10"8'-9 3/4"7'-4 5/8"8'-1 1/8"0'-10"8'-10 1/8"APPROX. 6'-8"NEW BONUS ROOM ROOF BEYOND OFFICEGARAGE LOWER GARAGE BONUS ROOM EXIST'G FLOOR JOISTS TO REMAIN EXIST'G FLOOR JOISTS TO REMAIN MIN. R-49 ATTIC INSULATION EXIST'G TO REMAIN DECK ATTIC- UNCONDITIONED EXIST'G FLOOR JOISTS TO REMAIN ATTIC- UNCONDITIONED EXIST'G TO REMAIN 7 3/4"10" WINDOW SCHEDULE NUMBER QTY FLOOR W01 1 0 W02 1 0 W03 1 0 W04 1 0 W05 1 0 W06 3 1 W07 1 1 W08 1 1 W09 1 1 W10 1 1 W11 1 1 W12 2 1 W13 1 1 W14 1 1 W15 1 2 W16 1 2 W17 1 2 CONSTRUCTION NOTES AND SCOPE OF WORK: 1.PROVIDE BONUS ROOM ABOVE GARAGE- VERIFY STRUCTURAL PLANS AND TRUSS DESIGN. 2.INTERIOR WALLS TO BE 4" STUDS WITH GYP BOTH SIDES, TYP. EXTERIOR WALLS AND INTERIOR BEARING WALLS TO BE 6" STUDS WITH GYP INTERIOR AND SIDING EXTERIOR, TYP. 3.PROVIDE RADON VENT'G AT SEALED SUMP BASKET, THROUGH ROOF. PROVIDE ONE ELEC OUTLET IN ATTIC NEAR RADON VENT EXIT, PER CODE. 4.PROVIDE CONTINUOUS HANDRAIL ONE SIDE OF STAIR, 34-38" ABOVE STAIR NOSING, AS REQ'D. 5.PROVIDE SMOKE DETECTOR IN ALL BDRMS AND HALLWAY LEADING TO BDRM(S), AND ONE EACH FLOOR LEVEL AS REQ'D BY CODE. 6.PROVIDE 1/2" GYP. BD. ON WALL BETWEEN GARAGE AND HOUSE, ON ALL GARAGE WALLS SUPPORTING BONUS ROOM, ON GARAGE CEILING BELOW BONUS ROOM, AND ON UNDERSIDE OF STAIR BUMP OUT IN GARAGE. 7.PROVIDE ONE EGRESS WINDOW EACH BEDROOM AND AT LEAST ONE EACH FLOOR LEVEL. 8.PROVIDE BLK'G IN WALLS AT STAIR HANDRAIL, CLOSET SHELVING, TOWEL RODS, ETC. 9.PROVIDE FLASHING AT WINDOWS, DOORS, AND ROOF AS REQ'D. 10.PROVIDE FIRE BLOCKING IN STUD CAVITIES FOR ANY WALLS OVER 10' IN HEIGHT. 11.PROVIDE TEMPERED GLASS AT ANY WINDOW REQUIRING IT PER CODE. 12.HEADERS, POSTS, AND BEAMS AS SPECIFIED BY STRUCTURAL ENGINEER. 13.ALL ENGINEERING AND PRODUCT MANUFACTURER INFORMATION/ SPECS/ DRAWINGS/ PLANS/ NOTES SUPERSEDE THESE PLANS. WALL SCHEDULE 2D SYMBOL WALL TYPE INTERIOR-4, NEW BRICK-4, NEW SIDING-6, NEW INTERIOR-6, NEW INTERIOR RAILING DECK RAILING/FENCE GLASS SHOWER, NEW 8" CONCRETE STEM WALL INTERIOR-6, EXIST'G INTERIOR-4,EXIST'G SIDING-6, EXIST'G 12" CONCRETE STEM WALL 8" CMU (BLOCK) STEM WALL, EXIST'G FLASH AROUND PIPE VENT PIPE RUNS VERTICALLY THRU THE BLDG. LABEL PIPE AS "RADON REDUCTION SYSTEM" @ EA. FLOOR 6 MIL POLY SHEETING OVER AGGREGATE, LAPPED 12" @ SEAMS, FIT CLOSELY AROUND PENETRATIONS 4" OF AGGREGATE ( 1/4"< AGGREGATE DIA < 2") UNDER ALL CONC. SLABS PIPE ENDS MIN. 12" ABOVE ROOF SURFACE AND MIN 10'-0" FROM WINDOWS, OPENINGS, OR OTHER BUILDINGS VENT PIPE T-FITTING VENT PIPE TO HORIZ. PIPE 3-4" PERF. PIPE LAID HORIZ. UNDER V.B. IN AGGREGATE MIN. TREAD MAX RISER1.MIN 6'-8" HEADROOM MEASURED FROM DIAGONAL OF STAIR NOSINGS. 2.MAINTAIN MIN 36" WIDTH AT HALLWAYS AND STAIRWAYS. 3.PROVIDE MIN ONE CONTINUOUS, GRIPPABLE HANDRAIL AT STAIRS, W/ ENDS RETURNING TO WALL OR POST. HANDRAIL TO BE 34"-38" HIGH, 1-1/4" DIA, AND NO CLOSER THAN 1-1/2" TO WALL. 4.GUARDRAILS MIN 36" HIGH W/ MAX 4" OPENING. HANDRAIL TYPICAL RADON DETAIL NOT TO SCALE TYPICAL STAIR DETAIL NOT TO SCALE (MAYHAVEFNDN.) (MAYHAVEFNDN.) (MAYHAVEFNDN.) TO STAIRWELL BEYOND D05D05D05D05 11'-0"3'-0"TV GAS F/P CASED BEAMS VERIFY SHELF AND BUILT-IN PLACEMENT WITH CABINET SUPPLIER VERIFY STONE VENEER SELECTION 8'-0"COFFEE MICROWAVE WALL OVEN LOCKERS CASED BEAMS A7 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391CROSS SECTIONS ANDDETAILSFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC.1 A7 1 A7 CROSS SECTION THRU BONUS ROOM & GARAGES 1/4" : 1'-0" BONUS ROOM ELEVATIONS LOWER LEVEL ELEVATIONS MASTER BATH ELEVATION MUDROOM ELEVATION LAUNDRY ROOM ELEVATION LIVING ROOM ELEVATIONS KITCHEN ELEVATIONS MASTER BEDROOM ELEVATION S1 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391STRUCTURAL FOOTINGAND FOUNDATION PLANFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC. S2 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391MAIN FLOOR FRAMINGPLANFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC. S3 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391LOW ROOF/ BONUS ROOMFLOOR FRAMING PLANFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC. S4 SHEET:DRAWINGS PROVIDED BY:DATE: 3/22/2023KAREN RIVERSRIVERS DESIGN HOUSE, LLCwww.riversdesignhouse.com763.670.9806REMODEL PLANS FOR:JOHN & LESLIE CADLE2691 ETHEL AVE.WAYZATA, MN 55391BONUS ROOM ROOFFRAMING PLANFILE NAME:266 CADLE HRIPROJECT # 266SHEET SIZE: 24X36CHIEF ARCHITECT X14HOME REFLECTIONS, INC. MINUTES OF THE ORONO PLANNING COMMISSION May 15, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ 4. LA23-000021 HOME REFLECTIONS, 2691 ETHEL AVENUE, AVERAGE LAKESHORE SETBACK VARIANCE Curtis gave a presentation on the item, stating the existing property is entirely lakeward of the average lakeshore setback. The neighboring home at 2697 Ethel is a flag lot with a 15-foor lane connecting it to the lake. The flag setback significantly impacts buildable area on the applicant’s property, she said. They are proposing to expand the deck on the lake side of the home and square it off and add a staircase. They also propose to raise a portion of the roof slightly to increase the symmetry of the roofline and construct a new entry with a covered roof entry porch. The additions to the home have been designed to improve the aesthetic of the home and update it while minimizing the impact to the adjacent properties and their views of lake, she said. Staff agrees the location of the neighboring home creates an unreasonably severe setback. The roof expansion is minor and should not affect the lakeview of the neighbors, she added. The front porch is on the street side and should also not negatively impact the neighbors. The reconstructed deck would be no closer to the lake than the existing. However, no improvements can be constructed to the home without variances. Staff recommends approval. Teresa Elsbernd, president of Home Reflections, the remodeler on the project, said the applicants bought the home just before Thanksgiving and were not aware at the time that it was a non-conforming house. A variance was granted in 1993 so an old house could be torn down and a new house built on approximately the same location. She said as the remodeler she was surprised to find it has this severe setback situation because of the flag-shaped neighboring lot although the flag portion along the south side is unbuildable. She thought it made for a strange way to determine average setback. She said they were applying for a variance to do modest work on the exterior of the house. Chair Bollis opened the public hearing at 6:37 p.m. Luann Runkle, 2684 Casco Point Rd., said they have been in their home since 1981, and are the neighbor on the north and west side. She said she wanted to comment on the existing LMCD variance order in 1994 affecting the four homes in that location. The LMCD order has stood for 29 years and states that this property could have a dock and the two neighbors had to share it. She indicated the new owners had spoken of plans to add a boat canopy and a big boat and they need to be aware of all setbacks and dock size requirements of the LMCD order. Relating to the current application, she called it an encroachment of the deck on the north side and said it would kind of hang right over their property. Chair Bollis closed the public hearing at 6:42 p.m. The Commissioners discussed the item. Bollis said it is virtually impossible for a house on this lot to comply with a setback for the house that is behind it. He said he can see the practical difficulty and doesn’t think the exterior changes are egregious or beyond what is normal for that existing house. Kirchner also said the practical difficulties have been well-established and he is generally in support. Ressler said the City had tried to find a way to clean this up and make it one size fits all and it’s virtually impossible when it comes to lakeshore and flag lots so that is why there are variances. He said he tends to agree with the developer that it is a strange way to define average setback but the City had to come up with a way that meets most situations. Ressler moved, Kraemer seconded, to approve LA23-000021 Home Reflections, 2691 Ethel Avenue, Average Lakeshore Setback Variance. VOTE: Ayes: 7, Nays 0. 2697Date Application Received: 04/19/2023 Date Application Considered as Complete: 04/20/2023 60-Day Review Period Expires: 06/19/2023 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Melanie Curtis, Planner mcc Date: 15 May 2023 Subject: #LA23-000021, Teresa Elsbernd with Home Reflections o/b/o John & Leslie Cadle, 2691 Ethel Avenue Variance Public Hearing Background The property is situated entirely lakeward of the average lakeshore setback line which is determined by the locations of the homes on the two immediately adjacent lakeshore neighbors. In this case, the neighboring home at 2697 is situated behind the subject property and results in an average lakeshore setback line which significantly impacts the buildable area, see Exhibit C. The owners would like to construct minor additions to the home. Due to the average lakeshore setback line, variances are required in order to expand the volume and/or footprint of the home in any manner. The applicant is proposing to expand the deck on the lake side with a squared off configuration to replace the existing circular deck and add new stair cases; raise the roof over the northeastern portion of the home (owners’ bedroom) to increase the symmetry of the roofline; and construct a new entry with a covered/roofed porch. They plan to remove a circular portion of deck extending off the southeast corner of the home. An average lakeshore setback variance is required. Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the extreme setback of the adjacent home at 2697 Ethel Avenue as the primary practical difficulty supporting the requested variance. Additionally, they have provided supporting documentation regarding Practical Difficulties attached as Exhibit B, and should be asked for additional testimony regarding the application. Planning Staff Practical Difficulty Analysis: Regarding practical difficulty, Staff agrees that the location of the existing home at 2697 Ethel Avenue creates an unreasonably severe setback contributing significantly to the practical difficulty on this property. Application Summary: The applicant is requesting an average lakeshore setback variance in order to construct minor changes or additions to the home, and a reoriented deck, lakeward of the average lakeshore setback. Staff Recommendation: Planning Department Staff recommends approval. FILE # LA23-000021 15 May 2023 Page 2 of 5 LOT ANALYSIS WORKSHEET Section 78-350 and 78-1279 – Setbacks: LR-1C DISTRICT Required Existing Proposed Rear / Street 30’ 73’ No Change North Side 10’ 29.1’ house 24’ deck 29.1’ House 20.8’ deck South Side 10’ 36.4’ House 30.9’ deck 36.4’ House 33.5’ deck Lakeshore 75’ 91.8’ house 82.6’ deck 91.8’ house 84.3’ deck Average Lakeshore The existing home entirely lakeward of the average lakeshore setback line. The proposed improvements will not encroach closer to the lake the existing deck although the deck will change shape. Section 78-350 – Lot Area/Width: DISTRICT Lot Area Lot Width Required 21,780 s.f. (0.5 acres) 100’ Actual 33,836 s.f. (0.77 acre) 110’ @ 75’ / 27’ @ OHWL Section 78-1403 – Structural Building Coverage: Total Lot Area Total Structural Coverage 33,836 s.f. (0.77 acre) Allowed: 6,767 s.f. (20%) Existing: 2,389 s.f. (7%) Proposed: 2,510 s.f. (7.4%) Section 78-1680 and 78-1700 – Hardcover Calculations: Stormwater Overlay District Tier Total Area in Zone Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 33,836 s.f. 8,459 s.f. (25 %) 6,900 s.f. (20.4%) 8,417 s.f. (24.9%) Applicable Regulations: Average Lakeshore Setback Variance (Code Section 78-1279) The subject property is situated entirely lakeward of the home on 2697 Ethel Avenue (a lakeshore flag lot), which results in the application of a severe average lakeshore setback impacting the subject property. The entire home on the subject property is lakeward of the average lakeshore setback line; any volume expansions or footprint changes require a variance. The additions to the home have been designed to improve the aesthetics of the home while FILE # LA23-000021 15 May 2023 Page 3 of 5 minimize the impact to the adjacent properties and the views of the lake. The proposed one-foot roof expansion in height is minor and should not significantly impact views of the lake enjoyed by the neighbors. The front entry porch is on the street side of the home and also should not impact lake views. The reconstructed deck will generally be in the same footprint; however, the applicant is proposing to remove the curved portion and square off the corners. The new deck and stair will be no closer to the lake than existing; however, the expansion towards the north is a new encroachment. Due to the average lakeshore setback, no improvements can be constructed on the lake side of the home without variances. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. §216C.06, subd. 14, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The proposed variance is in harmony with the purpose of the Ordinance. The property includes difficulties in its shape and the location of adjacent homes. The average lakeshore setback variance will not further impact views of the lake for adjacent properties. 2. The variance is consistent with the comprehensive plan. The proposed variances to construct additions to the home on this property are consistent with the comprehensive plan. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The request to permit the home modifications in the proposed location entirely within the average lakeshore setback appears to be reasonable considering the orientation of the neighboring homes with respect to the lakeshore, the existing vegetative screening, the topography, and adjacent properties. The request is reasonable. b. There are circumstances unique to the property not created by the landowner; The unique shape of the property neighboring home locations prevent changes or expansions of the home consistent with the neighborhood. The proposed overall hardcover level is conforming. The circumstances are unique to the property; and FILE # LA23-000021 15 May 2023 Page 4 of 5 c. The variance will not alter the essential character of the locality. The variance is requested in order to permit construction of additions to the home designed to fit the character of the neighborhood according to the submitted information. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 17, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a single family home is an allowed use in the LR-1C District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The property’s unique orientation with respect to the lakeshore and the adjacent homes create difficulties for the Owners in improving the property consistent with the homes in their neighborhood. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The property’s unique shape and the extreme setback of the adjacent home on the flag lot creates difficulties for the owners. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. Granting the average lakeshore setback variance is necessary for the preservation of the property right of the owners. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variance in this unique situation is not contrary to the intent of the zoning chapter. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The requested variance is necessary, and does not merely serve as a convenience to the applicant. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Public Comments The applicant has submitted comments from the neighbors which were generally supportive. The comments are attached as Exhibit I. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance(s), if granted, will not alter the FILE # LA23-000021 15 May 2023 Page 5 of 5 essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends approval of the average lakeshore setback variance as requested. List of Exhibits Exhibit A. Application & Narrative Exhibit B. Practical Difficulties Documentation Form Exhibit C. Existing Conditions Survey Exhibit D. Proposed Survey Exhibit E. Proposed Plans and Elevations Exhibit F. Additional Plan Detail Exhibit G. Submitted Hardcover Calculations Exhibit H. Aerial Photos Exhibit I. Neighbor Comments Exhibit J. Resolution No. 3268 Exhibit K. Property Owners List Exhibit L. Plat Map AGENDA ITEM Prepared By: Reviewed By: AMC Approved By: 1. Purpose. The purpose of this action item is to gain council approval to commence the planning and engineering of the 2024 Street Improvement Project. 2. Background. At the May 8th, 2023 Council Work Session, the Council provided direction for 2024 street projects. The streets being considered for 2024 are Willow Drive South (Fox to Brown), Partenwood Road & Lane, and Orchard Park Road (as an alternate). 3. Scope. Planning and engineering will consist of topographic surveying, utility inspections, design, permitting, public input and solicitation of bids for select roads. 4. Engineering and Design Cost. Bolton and Menk has provided a scope of services for a fee estimate not to exceed $55,000 (Exhibit A). 5. Funding. The engineering as well as the eventual projects will be funded with a combination of the Pavement Management and Stormwater Fund. Fund Cost Estimate Est. 2023 End of Year Fund Balance Pavement Fund $ 1,121,500 $ 369,906 Stormwater Fund $ 184,680 $ 1,838,546 Total $1,306,180 6. Timeline. The following is a preliminary timeline for the project. When Activity June-September 2023 Preliminary Design October-January 2024 Final Design and Bid Packet Prep February 2024 Bid Solicitation March 2024 Award June-October 2024 Construction Window June-July 2025 Punch list and Project close out. COUNCIL ACTION REQUESTED: Move to direct the City Engineer to move forward with preliminary planning for the 2024 Street maintenance project and acceptance of the Bolton and Menk’s proposal for preliminary design. Exhibits A. Bolton and Menk Proposal Item No.: 18 Date: June 12, 2023 Item Description: Street Improvement Project Planning and Engineering (Project #24-001) Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Consent Agenda H:\ORNO\$2023 New Projects\Fee Estimate - 2024 Street Improvements.docx June 7, 2023 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2024 Street Improvements – Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the proposed 2024 Street Improvements Project. It is our understanding that the scope of the project will consist primarily of a bituminous reclamation on Partenwood Road, Partenwood Lane and Willow Drive from Fox Street to Brown Road. Proposed Scope of Engineering Services To assist the city with this improvement project, Bolton & Menk proposes the following scope of services: Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process .Detailed Design and Bidding – Bolton & Menk will obtain survey data on Partenwood Road, prepare detailed plans and specifications for the project. This work will include coordination with private property owners as needed. Upon authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make recommendations to the City Council about awarding the project. Fee Estimate Based on the scope of services described above, we propose a not-to-exceed fee of $55,000 to be billed on an hourly basis. If necessary, we will provide you with quotes for soil borings by a sub-consultant. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer AGENDA ITEM Prepared By: JVE Reviewed By: AMC Approved By: 1.Purpose. The purpose of the action item is to gain Council acceptance of the Fire Department Needs Assessment and establish a way forward for the establishment of the Orono Fire Department. 2.Background. In September of 2022, the City Council passed a resolution to establish the Orono Fire Department. At the November 14th meeting the council appointed a new Fire Chief to build and then lead the new department. At the February 13, 2023 meeting council directed staff to complete a needs assessment by June 12th. A presentation on the Draft Needs Assessment was provided to the City Council at May 8th work session and the establishment of a Public Comment and Questions Process was completed at the May 8th City Council Meeting. Public input was accepted via the website from May 9th to June 7th, and in person input received at the May 22nd Council Meeting. At the May 22nd Council meeting Council approved the replacement of Council Member Seals with Mayor Walsh on the Fire Negotiating Committee. 3.Needs Assessment: A copy of the final Needs Assessment is at Exhibit A and the presentation is at Reference A. Exhibit B is the collection of all the public comments and questions collected from the website form from May 18th to close of business June 7th. 4.Staff Recommendation. Staff recommends Course of Action 4 from the Needs Assessment, which is the Hybrid Model with a full-time chief, daytime duty crews and paid-on-call fire fighters. To accomplish this staff further recommends: a. The city establishes a response guideline based on the Suburban Demand Zone from NFPA. b. The establishment of daytime duty crew staffing structure. c.The city develops a hiring and recruiting process to staff the new department including a pension plan that is beneficial to any firefighter currently serving the Orono area who wish to join the new department. d.The city focuses negotiating effort on disposition of Station 1, of select fleet and equipment with the City of Long Lake. e.The city initiates purchase of equipment and vehicles. f.The city adopts the League of Minnesota Cities formula for any fee for service contracts. 5. Fire Negotiating Committee. The Committee, Mayor Walsh and Council Member Johnson, met with Staff on June 5th. The committee recommends the city adopt a phased timeline for creation of the Fire department starting with the current Navarre Service Area as reflected in Exhibits C and D COUNCIL ACTION REQUESTED 1.Move to accept the Orono Fire Needs Assessment 2.Establish a way forward for the standup of the Orono Fire Department. Motion to approve Resolution Nos. 7374 & 7375 as shown in exhibits C and D; or motion to approve Resolution No. 7376 as shown in exhibit E. Exhibits A.Needs Assessment B.Public Comments and Questions – collected from website form from 5/18/2023 – 6/7/2023 C.Resolution No. 7374, to change the Long Lake Fire Department Service Area in 2024. Item No.: 19 Date: June 12, 2023 Item Description: Fire Department Needs Assessment – Establishment of the Orono Fire Department Presenter: James Van Eyll Fire Chief Agenda Section: Fire Department Report D.Resolution No. 7375, Establishment of the Orono Municipal Fire Department with a Phased in Timeline Starting in 2024. E.Resolution No. 7376, Establishment of the Orono Municipal Fire Department ready for service in 2026. F.Answers to Online Comment Card Questions References City Council Memo Exhibits & Presentation 05-22-2023 A.Needs Assessment Presentation B.Needs Assessment C.Public Comments and Questions – collected from website form from 5/9/2023 – 5/17/2023 James VanEyll CITY OF ORONO 2750 Kelley Parkway ORONO FIRE NEEDS ASSESSMENT Orono Fire Needs Assessment 1 | Page Table of Contents 1.0 Executive Summary ........................................................................................................................... 4 1.1 Response Guidelines ..................................................................................................................... 4 1.2 Facilities, Apparatus and Equipment ............................................................................................ 5 1.3 Staffing .......................................................................................................................................... 5 2.0 History of Fire Service in Orono ........................................................................................................ 7 3.0 Evaluation of Current Conditions .................................................................................................... 11 3.1 Organizational Overview ............................................................................................................. 11 3.1.1 Service Area and Infrastructure .......................................................................................... 11 3.1.2 Budgets and Finance ........................................................................................................... 12 3.1.3 Emergency Response Type and Frequency ......................................................................... 14 3.2 Management Components ......................................................................................................... 16 3.2.1 Foundational Management Elements................................................................................. 16 3.2.2 Management Documents and Processes ............................................................................ 16 3.2.3 Record Keeping and Documentation .................................................................................. 16 3.3 Capital Assets and Capital Improvement Programs .................................................................... 17 3.3.1 Facilities ............................................................................................................................... 17 3.3.2 Apparatus ............................................................................................................................ 21 3.4 Staffing ........................................................................................................................................ 22 3.4.1 Emergency Response Staffing ............................................................................................. 23 3.4.2 Personnel Policies and Processes........................................................................................ 26 3.4.3 Relief Association ................................................................................................................ 27 3.5 Fire and EMS Training Delivery ................................................................................................... 27 3.5.1 General Training Competencies .......................................................................................... 27 3.5.2 Training Program Management and Administration .......................................................... 27 3.6 Service Delivery and Performance .............................................................................................. 28 3.6.1 Service Demand .................................................................................................................. 28 3.6.2 Resource Distribution ......................................................................................................... 33 3.6.3 Response Performance ....................................................................................................... 36 3.6.4 Mutual/Automatic Aid Systems .......................................................................................... 39 3.6.5 Community Risk Reduction ................................................................................................. 40 Orono Fire Needs Assessment 2 | Page 3.6.6 Fire and Life Safety Education ............................................................................................. 41 3.6.7 Fire and Life Safety Code Enforcement ............................................................................... 41 3.6.8 Fire Cause and Origin Investigation .................................................................................... 41 4.0 Community Risk Factors .................................................................................................................. 42 4.1 Population Growth and Demographics....................................................................................... 42 4.2 Community Risk Analysis ............................................................................................................ 43 5.0 Future Service Delivery ................................................................................................................... 46 5.1 Central Station Model ................................................................................................................. 46 5.2 Multiple Station Model ............................................................................................................... 46 5.3 Future Staffing ............................................................................................................................ 46 5.3.1 Career Fire Department ...................................................................................................... 46 5.3.2 Combination Fire Department ............................................................................................ 47 5.3.3 Duty Crew Fire Department ................................................................................................ 47 5.3.4 Paid-On-Call (POC) Fire Department ................................................................................... 48 5.4 Thresholds & Triggers – Determining When to Change the Staffing Model .............................. 48 6.0 Courses of Actions (COAs) ............................................................................................................... 50 6.1 COA 1: Orono Assumes Oversight of Existing LLFD..................................................................... 50 6.2 COA 2: Taxable Fire District/Joint Powers Agreement ............................................................... 51 6.3 Course of Action (COA) 3: Orono Municipal Fire Department with POC Firefighters ................ 53 6.4 COA 4: Orono Municipal Fire Department with Duty Crews and FTEs ....................................... 54 7.0 Recommendations .......................................................................................................................... 56 7.0.1 Personnel ............................................................................................................................ 56 7.0.2 Facility ................................................................................................................................. 57 7.0.3 Apparatus and Equipment .................................................................................................. 57 7.0.4 Miscellaneous ..................................................................................................................... 57 7.1 Recommendations for 2023........................................................................................................ 58 7.1.1 Personnel ............................................................................................................................ 58 7.1.2 Facility ................................................................................................................................. 59 7.1.3 Apparatus & Equipment ...................................................................................................... 59 7.1.4 Miscellaneous ..................................................................................................................... 61 7.2 Recommendations for 2024........................................................................................................ 61 7.2.1 Personnel ............................................................................................................................ 62 Orono Fire Needs Assessment 3 | Page 7.2.2 Facility ................................................................................................................................. 62 7.2.3 Apparatus & Equipment ...................................................................................................... 62 7.2.4 Miscellaneous ..................................................................................................................... 63 7.3 Recommendations for 2025........................................................................................................ 64 7.3.1 Personnel ............................................................................................................................ 64 7.3.2 Apparatus & Equipment ...................................................................................................... 64 7.4 Recommendations for 2026 and beyond ................................................................................... 65 7.4.1 Facility ................................................................................................................................. 65 Annex A – Heat Maps .................................................................................................................................. 66 Annex B – Orono Fire Capital Plan .............................................................................................................. 70 Annex C – Orono Fire Organizational Chart ................................................................................................ 71 Annex D – Timeline ..................................................................................................................................... 72 Annex E – Management Component Charts .............................................................................................. 74 Annex F – Equipment Standards ................................................................................................................. 78 Annex G – Emergency Response Staffing Charts ........................................................................................ 79 Annex H – Firefighter Health and Safety Information ................................................................................ 81 Annex I – References .................................................................................................................................. 82 Peers ....................................................................................................................................................... 82 Legislators ............................................................................................................................................... 82 State Agencies ......................................................................................................................................... 82 Vendors ................................................................................................................................................... 82 Publications ............................................................................................................................................. 82 Studies ..................................................................................................................................................... 83 Orono Fire Needs Assessment 4 | Page 1.0 Executive Summary This needs analysis was compiled by the Orono Fire chief with assistance from the rest of the Orono staff and in consultation with the Orono Fire Negotiating Committee. The purpose of the analysis is to establish the future needs of Fire and Emergency Services for Orono residents and review various means of meeting those needs. This report provides analysis on the current state of Fire and Emergency Services in Orono and looks at how the city should prepare for the future. Staff recommends the establishment of an Orono Fire Department based on the following: • Establishment of a Suburban Response Standard • An organizational structure consisting of a combination of full time, duty crew and paid on call firefighters • A capital investment plan with sufficient funding to meet National Fire Protection (NFPA) guidelines within 10 years and then maintain the fleet and facilities into the future. • Establish contracts with partner cities to provide them service were mutually beneficial but using a cost distribution model that is equitable. The review of the current system identifies issues with systemic underfunding of capital and staffing deficiencies. The revenues set aside for capital investment have not kept pace with inflation. Due to this lack of funding, the department finds itself with an aging fleet and facilities that need many updates but no funding for either. Staffing has not kept pace with demand nor the expectations of the cities and citizens. 1.1 Response Guidelines The first item Orono should address is establishment of response guidelines. Staff recommends that Orono Fire strive to achieve the Suburban Area Demand Zone, per NFPA 1720 1 or better, per NFPA 1710 2 if staffing stations. By adopting a response guideline, staff can better recommend staffing models that will meet and or exceed the guideline. Currently, there are no formally adopted response guidelines. 1 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA 2 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments; NFPA Orono Fire Needs Assessment 5 | Page 1.2 Facilities, Apparatus and Equipment There are many additions and changes to the facilities and equipment that need to happen so that the department can meet current and future needs. As we build the Orono Fire Department, we want it to be a model fire department for the area, that follows best practices, state and national standards. Staff recommends that the Orono Fire Department continue with the two-station model. This model requires a front out rescue pumper at each station and one reserve rescue pumper. The front out rescue pumper should be less than 15 years old and the reserve less than 25 per NFPA 1901 3. We should have a ladder truck at the central/main station and a combination brush/medical response utility at each station. A tanker/tender at each station is a requirement due to a large response area where there is no municipal water supply within the City of Orono. One of these tanker/tenders could be shared use with the Orono Public Works Department. The department should have two fire boats. One needs to be docked on Lake Minnetonka for the summer and the other available to respond to smaller bodies of water, such as Long Lake. A fire/medical response 6x6 or UTV is required to respond to areas where our brush/medical utility isn’t able to respond i.e., trails, wooded areas, marshes. Staff recommends that both 20-year-old engines be replaced with new rescue pumpers or used if they meet our specifications. A ladder truck was purchased by Orono and needs to be equipped and refurbished, which is currently in process. Staff recommends 2 new combination brush/medical utility trucks be purchased, one for each station. Staff recommends that a facilities study be commissioned. This facilities study can review both fire stations and recommend the imminent maintenance and upgrades to the latest standards. Both fire stations are at or over the 20-year mark and in need of multiple updates and maintenance. 1.3 Staffing The greatest resource of the fire department is a well-trained and dedicated firefighter. The Orono Fire Department has a good call volume and has experienced an increase in call volume over the last few years. Recruiting and retaining POC firefighters has become increasingly difficult. This mirrors state, regional and national trends. Fire service analysts agree that the reason for this difficulty is due to demographics, culture, as well as the increased training and response demands on a firefighter. The Department could use a phased in approach of 4 Paid- On-Call (POC) or part-time firefighters for a daytime duty crew. This would satisfy the issue of daytime response as we move towards our near-term goal of a full-time fire inspector and firefighter tech/admin. Both of these positions would respond to day time calls. The Duty Crew staffing model could look like the following: 4 duty crew firefighters would handle the majority of the calls for service during the week from 0600 – 1800 hours. 45% of our calls for the last 9 years occurred between 0600 – 1800 hours during the week even though this only accounts for 3 NFPA 1901 Standard for Automotive Fire Apparatus; NFPA Orono Fire Needs Assessment 6 | Page 36% of the hours in a week. In the near future modifications could be made at each fire station for crew and day rooms, the program should be expanded to 24 hour 7 days per week model, so that our response standards are met 24 hours a day 7 days a week. The recommendation is based on the City or Orono adopting a performance guideline of Suburban or better. These changes help our POC firefighters respond better and have less stress on their bodies when the pager goes into alert mode. It also allows the firefighters to schedule their time to be on call and not at the mercy of when calls occur. The biggest benefit of this staffing model is our citizens we serve. They will see an improved response performance. Orono Fire Needs Assessment 7 | Page 2.0 History of Fire Service in Orono Orono has contracted for fire service either formally or informally since being an independent town in 1889. The City was incorporated in 1955 and the first formal fire contracts were developed and implemented in the 1960s. Orono has utilized up to 4 fire departments to supply coverage to the City of Orono and they were Maple Plain, Wayzata, Long Lake, Mound and Excelsior. Each of these departments are over 90 years old. Orono commissioned a fire response study in 1980. See Map 2 for a service boundary from the 1960s to the 1980 study. Orono Fire Needs Assessment 8 | Page It was recommended that the boundaries between Long Lake and Wayzata change, see Map 7. Long Lake was able to respond quicker to some of the areas Wayzata Fire was covering due to Long Lake’s new fire station. Also, the study suggested that Orono construct a fire station in the Navarre Area of Orono to improve response times. Orono Fire Needs Assessment 9 | Page The above map was the boundaries for each fire service area until the 2002 contract. In 2002, Orono, Medina and Long Lake entered into a long-term contract for fire service. Orono and Long Lake created a new fire station 1 with joint ownership between them. Orono consolidated down the Maple Plain Fire response area into the Long Lake’s response area. Orono Fire Needs Assessment 10 | Page Orono built fire station 2 in 2004 and added it to the long-term contract in 2007. Excelsior Fire opened and operated fire station two due to issues with leadership at Long Lake Fire with their paid-on-call fire chiefs. James Van Eyll was hired as the first full-time fire chief of Long Lake Fire due to these leadership issues. Over the next 15-years, the City of Orono consolidated down their fire service area to just to the Long Lake Fire Department. In 2017, Orono expressed their interest in switching roles with City of Long Lake. Orono and Long Lake have been in negotiations since then. Orono hired a fire chief in December of 2022 and their initial task was a needs assessment of fire and emergency for Orono. Orono Fire Needs Assessment 11 | Page 3.0 Evaluation of Current Conditions 3.1 Organizational Overview The Organizational Overview provides a summary of the current delivery of Fire and EMS Services to the City of Orono. The data was gathered from the information submitted to the Minnesota State Fire Marshall’s Office by the Long Lake Fire Department. Fire and emergency medical services are provided by the Long Lake Fire Department through a contract for service with the City of Long Lake. The following map shows the coverage area for the Long Lake Fire Department, which also provides services to the Cities of Long Lake, Medina and Minnetonka Beach. 3.1.1 Service Area and Infrastructure Orono Fire Needs Assessment 12 | Page The service area consists of 33 approximate square miles of that the City of Orono is 23.98 square miles or 72.67% of the service area. Orono is 15.92 square miles if you remove the lakes. The Long Lake Fire Department serves a population of 11,301 of that the City of Orono population served is 8,315 or 73.58% of the population. Following is a summary of the Long Lake Fire Department’s service areas and service delivery infrastructure. Long Lake Fire Department Agency Type Municipal fire department with Full- time Chief and paid-on- call (POC) firefighters Area, Sq Miles +/-33 Headquarters 340 Willow Drive N Orono, MN Fire Stations 2 Population Served 11,301 Service Delivery Infrastructure Emergency Vehicles Engines 2 Engine, reserve 1 Utility/Brush 3 Water Tender 2 Light Rescue 1 Heavy Rescue 1 Boat 2 Command 2 The area served by the Long Lake Fire Department includes the City of Orono, a portion of Medina and City of Minnetonka Beach. 3.1.2 Budgets and Finance Property taxes are the primary source of funding for emergency services. Other funding sources include state and federal grants, rental income, fee for service, fundraisers, donation, Orono Fire Needs Assessment 13 | Page etc. This funding is used to purchase the necessary equipment to fulfill the mission and run the day-to-day operations. In the current economic situation, fire departments are seeing increasing expenditures and a disruption in the supply chain has increased lead times for equipment and apparatus. This has led to a difficulty to maintain the current delivery of service to the community, which has led to the request for more funding to adequately supply the expected levels of services. The following is a summary of the Long Lake Fire Department’s revenues, budgeted expenditures and capital for 2023. Long Lake Fire Department Municipality Orono Long Lake Medina Minnetonka Beach* Other** Totals 2023 Fire Revenue $ 543,963 $ 64,054 $ 33,775 $ 58,680 $ 8,648 $ 709,120 2023 Fire Expenditures $ 543,963 $ 64,054 $ 33,775 $ 32,610 $ 8,648 $ 683,050 2023 Capital Allocation $ 87,302.80 $ 10,279.40 $ 5,417.80 $ - $ - $ 103,000 Totals $ 631,265.80 $ 74,333.40 $ 39,192.80 $ 58,680.00 $ 8,648.00 *Minnetonka Beach has a separate contract for service **Other revenue listed is from Minnesota Board of Firefighter Training and Education (MBFTE) and rental income The City of Orono cost for fire protection is below state and national rates. Please see the graph below. These numbers for Minnesota and the National Rates are from a study done by the Minnesota Center for Fiscal Excellence. Orono Fire Needs Assessment 14 | Page * A Kare 11 News report from 2019 shows that Minnesota is 48th out of the 50 states in spending on the fire service. The dollars in the graph above doesn’t simple state that the City of Orono or the others are underpaying for fire protection. The comparison is one of several factors to review. Another is the level of service provided to the community and the community’s satisfaction with the level of service along with adequate facilities and apparatus. Improving the level of service and correcting the underfunded capital will create additional funding needs that could result in higher tax rates to support the system. Minnesota usually is in the bottom 10% national in spending on the fire service. As a comparison from fiscal year 2020, Minnesota ranks 20th in K-12 education spending, 16th for parks and 11th for police. 3.1.3 Emergency Response Type and Frequency The Long Lake Fire Department responds to many different calls for service each year. Most of the incidents are medicals and alarms. Below is the breakdown for the past five years of calls for the Long Lake Fire Department. 431 calls in 2022 is the most since 2011 when LLFD responded to 432 calls. $469.00 $268.00 $205.42 $103.10 $275.49 $156.77 $- $50.00 $100.00 $150.00 $200.00 $250.00 $300.00 $350.00 $400.00 $450.00 $500.00 National Minnesota*Orono Long Lake Minnetonka Beach Medina Comparision of Cost for Fire Protection per Household Orono Fire Needs Assessment 15 | Page Incident Type 2022 2021 2020 2019 2018 100 Fire 29 28 30 24 31 200 Overpressure Rupture, Explosion, Overheat (no fire) 2 0 1 0 0 300 Rescue & Emergency Medical Service Incident 136 120 93 123 120 400 Hazardous Condition (No Fire) 62 57 41 65 72 500 Service Call 11 22 21 19 18 600 Good Intent Call 103 85 88 100 99 700 False Alarm & False Call 88 86 88 83 74 800 Severe Weather & Natural Disaster 0 2 2 1 0 900 Special Incident Type 0 0 0 0 0 Total Incident Count 431 400 364 415 414 Below is a breakdown for the past five years of calls that occurred in the City of Orono. Incident Type 2022 2021 2020 2019 2018 100 Fire 17 13 15 12 13 200 Overpressure Rupture, Explosion, Overheat (no fire) 2 0 1 0 0 300 Rescue & Emergency Medical Service Incident 95 82 66 83 86 400 Hazardous Condition (No Fire) 48 43 37 42 64 500 Service Call 5 16 14 14 17 600 Good Intent Call 79 64 68 73 88 700 False Alarm & False Call 65 65 67 55 59 800 Severe Weather & Natural Disaster 0 2 2 1 0 900 Special Incident Type 0 0 0 0 0 Total Incident Count 311 285 270 280 327 % Of Total LLFD Calls 72% 71% 74% 67% 79% Orono Fire Needs Assessment 16 | Page 3.2 Management Components The common challenge for fire service leaders is effective fire department management. Today’s fire department must address management complexities that include effective organizational structure, volunteer or paid-on-call personnel (POC), adequate response, maintenance of competencies and a qualified workforce. The effective management of the fire department needs to be based on a number of components. The fire department should start with the organization’s mission, vision and values which should align with the City’s. A mission statement expresses the core reason for an agency’s existence. A vision statement expresses where the organization wants to go in the near-term future. The values express how the members of the organization are going to treat each other on the journey to achieve the vision. These three core elements are all contained in a strategic plan. A strategic plan is typically a five-year work plan for the organization with goals and objectives. As Fire Chief of the Long Lake Fire Department, I created all of the above management components. 3.2.1 Foundational Management Elements The next steps are the essential foundational elements such as rules, regulations, standard operating procedures or guidelines along with department policies and operational documents. Then the development of internal and external communication practices and recordkeeping are implemented and maintained. These foundational elements allow an organization to move forward in an organized and effective manner. As Fire Chief of the Long Lake Fire Department, I developed and implemented all foundational management elements. 3.2.2 Management Documents and Processes To be an effective organization, a department should establish the appropriate documentation, policies, procedures and guidelines. Processes must also be established to address the flow of information and communication within the fire department as well as with the citizens it serves. As Fire Chief for the Long Lake Fire Department, I established new and improved policies, procedures and guidelines. Also, I created processes to establish the flow of communication and information within the department. 3.2.3 Record Keeping and Documentation Accurate record keeping is a must for any organization. As Fire Chief for the Long Lake Fire Department, I updated and improved all record keeping and documentation. Orono Fire Needs Assessment 17 | Page 3.3 Capital Assets and Capital Improvement Programs Three basic resources are required to successfully carry out the mission of the fire department. They are trained personnel, facilities and firefighting equipment/apparatus. It is impossible for the fire department to deliver services effectively without the appropriate capital equipment and funding to plan and maintain it. 3.3.1 Facilities Fire facilities or stations play an integral role in the delivery of emergency services for a number of reasons. The station’s location will dictate, to a large degree, response time to emergencies. Longer response times can mean the difference between confining a fire to a single room and losing the structure or survival from sudden illness or injury. Fire stations also need to be designed to house sufficient personnel, equipment and apparatus; as well as meet other needs of the organization and its personnel. Consideration should be given to a fire station’s ability to support the department’s mission as it exists today and how it will exist in the future. One needs to examine the activities that take place within a fire station to ensure the structure is adequate now and plan for the future. Examples of these may include: • The housing and cleaning for apparatus and equipment • Decontamination areas for firefighters and PPE • Residential living and sleeping space for on-duty personnel • Administrative and management offices with adequate technology • Training and classroom areas • Firefighter fitness and recovery areas • Emergency Operations Center The City of Long Lake operates the fire department out of 2 fire stations. The Willow Drive Fire Station serves the northern portion of the service area and is located at 340 Willow Drive North in Orono. The Navarre Fire Station, located at 3770 Shoreline Drive Orono serves the southern portion of the service area. Orono Fire Needs Assessment 18 | Page Willow Drive Fire Station is one of two fire stations operated by the Long Lake Fire Department. It houses the administrative offices and serves as the main fire station. The facility includes 6 double pass-through bays along with offices and a medium sized training room. It does have showers, a small, separate locker room for each gender, a kitchen and workout room. It is co- owned by Orono and Long Lake. There are no 24-hour crew quarters at the station, nor is there room to add them without a major remodel. It is currently not set up for the best practices of carcinogen containment nor does it have an exhaust removal system. The roof is in need of replacement due to constant leaks that have been patched. It is in need of a technology upgrade for improved Wi-Fi coverage, a station alerting system and improved communication speakers throughout. Orono and Long Lake share ownership of this building. Willow Drive Fire Station Physical Address 340 Willow Drive North Date of Construction 2003 Auxiliary Power Generator, Diesel Condition Fair Special Considerations Adequate storage, ADA Accessible, Dual Gender Appropriate. Square Footage 19,000 Facilities Available Exercise/Workout Yes, separate room with good equipment Kitchen Yes, adjacent to lounge area Crew Quarters No crew rooms Lockers/Showers Yes, but not enough for staff Training/Meetings Yes Orono Fire Needs Assessment 19 | Page Technology Yes, but needs updates Washer/Dryer No washer but a dryer Gear Extractor/Dryer Yes, but extractor is 20 years old Safety and Security Sprinkler System Yes Smoke Detection Yes Security Yes Apparatus Exhaust System No Units/Staffing Levels Assigned Apparatus list follows. All units staffed via Paid-On-Call firefighters The Navarre Fire Station is the second of two fire stations operated by the Long Lake Fire Department. The station consists of 2 double-depth apparatus bays along with two offices and a small training room. There are no 24-hour crew quarters, nor is there room to put them in without a major remodel. This smaller station doesn’t have a locker room. It also lacks an exercise room, although the firefighters turned the lounge area into a workout area with donated equipment. The Navarre Fire Station does have issues with the HVAC on a regular basis. It is currently not set up for the best practices of carcinogen containment nor does it have an exhaust removal system. It is in need of a technology upgrade for improved Wi-Fi & radio coverage, a station alerting system and improved communication speakers throughout. Orono owns the building outright but contracts with the City of Long Lake to operate and maintain it. Navarre Fire Station Physical Address 3770 Shoreline Drive Date of Construction 2003 Orono Fire Needs Assessment 20 | Page Auxiliary Power Generator, Natural Gas Condition Fair Special Considerations Adequate storage, ADA Accessible, Dual Gender Appropriate. Square Footage 6,900 Facilities Available Exercise/Workout Yes, in lounge room Kitchen Yes, adjacent to exercise area Crew Quarters No crew rooms Lockers/Showers Yes, but not enough for staff Training/Meetings Yes, but small Technology Yes, but needs updates Washer/Dryer No washer but a dryer Gear Extractor/Dryer Yes, but extractor is 20 years old Safety and Security Sprinkler System Yes Smoke Detection Yes Security Yes, no cameras Apparatus Exhaust System No Units/Staffing Levels Assigned Apparatus list follows. All units staffed via Paid-On-Call firefighters Firefighters are at a significantly higher risk than the general population to develop cancer (21% higher colon cancer risk, 39% higher skin cancer risk, 102% higher testicular cancer risk, etc.)4. This risk is a direct result of their firefighting activities – they are frequently exposed to highly toxic and carcinogenic compounds at the fire scene, and they bring those compounds back to the fire station on every hose, ladder, fire truck and piece of personal protective equipment that was anywhere near the fire. In addition, operating diesel fire trucks inside the fire station has resulted in massive amounts of diesel particulates permeating the apparatus bay (one large study showed a typical apparatus bay has concentrations 16 times above EPA Standards). While Long Lake Fire has made every effort to not allow the diesel trucks to idle inside the bays, just starting and moving them results in large amounts of particulates released into the air. Both the fireground toxins and the diesel particulates are so small that they hang suspended in the air for long periods of time, so the risk does not go away between calls but rather is consistent every time the apparatus bay is entered. Apparatus Bays are not a safe place to work, not a safe place to store equipment and supplies, and not a safe place to walk through to gain access to adjoining spaces. Any adjoining space that is not properly protected through air 4 Taking Action Against Cancer in the Fire Service, www.firefightercancersupport.org Orono Fire Needs Assessment 21 | Page pressure differentials and air locks also becomes contaminated. The increase risk of cancer becomes a major factor in evaluating the functionality of a fire station. 3.3.2 Apparatus Fire apparatus and boats are unique and expensive pieces of equipment customized to operate for our community and defined mission. Apparatus must be reliable to transport firefighters and equipment rapidly and safely to an incident scene. Such vehicles must be properly equipped and function appropriately to ensure that the delivery of service is not compromised. For this reason, they are very expensive and have longer lead times. They also offer little flexibility in use and reassignment to other missions. The vehicles listed below are well maintained but in varying degrees of condition. Long range capital planning is a challenge in today’s economy. Pricing and lead times have increased significantly. The larger problem is the limited funding for capital purchases in the current contact. *Non-complaint with NFPA Standards Due a lack of capital funding, the current fleet is aged and some vehicles are at or near their end of life according to NFPA. Annex D of NFPA 19015 includes life cycle recommendations regarding frontline and reserve apparatus. The standard recommends that apparatus should provide 15 years of frontline service and then be turned over for reserve status. The annex further recommends that apparatus that are more than 25 years old be retired from the vehicle 5 NFPA 1901: Standard for Automotive Fire Apparatus; NFPA Apparatus Number Type Year Life Expectancy Make and Model Condition Pump Capacity Tank Capacity Ownership B11*Boat 2004 Lake Assault Good 1000 N/A Long Lake/Donated B12 Boat 2020 Zodiac Pro 5.5 Excellent Portable N/A Long Lake/Donated CMD Command 2022 7/100K Chev Tahoe Excellent N/A N/A Orono - 100% Cmd1 Command 2013 7/100K Chev Tahoe Fair N/A N/A Orono - 82.73% Cmd2 Command 2022 7/100K Chev Tahoe Excellent N/A N/A Orono - 84.96% E11*Engine 2004 20 Kenworth/Pierce Poor 1250 1000 Orono - 74.68% E21*Engine 2003 20 International/Pierce Fair 1250 1000 Orono - 100% E22 Engine 2017 20 Spartan/Toyne Excellent 1500 1000 Orono - 83.02% L1 Ladder 2012 25 Pierce Good 2000 400 Orono - 100% R12 Heavy Rescue 2003 10 Sterling Good N/A N/A Orono - 76.07% R21 Light Rescue 2003 10 Ford 550 Good N/A N/A Orono - 100% T11 Tender 2009 25 Freightliner Excellent N/A 3500 Orono - 84.15% T12 Tender 2001 25 Sterling Fair N/A 2000 Orono - 72.38% U11*Grass/Medical 1998 10 Ford F350 Fair 190 200 Orono - 71.05% U12 Grass 2015 10 Polaris Ranger Good 70 70 Long Lake/Donated U21*Grass/Medical 2000 10 Ford F250 Good Unknown 75 Long Lake/Donated Long Lake Fire Department Orono Fire Needs Assessment 22 | Page fleet. Reviewing the above fleet, the fire department should have 2 frontline engines and one reserve. Currently one apparatus is at the 25-year mark and in need of replacement. There will need to be a significant investment in the fleet over the next 5 to 10 years regardless of who is operating the fire department. This investment may need to be sooner due to the ever- lengthening lead times for fire equipment, PPE and apparatus. Common life expectancy for types of apparatus are as follows; Engine/Pumper 20 years, Ladder 25 years, Tanker/Tenders 25 years, Rescue 10 years, Utility 10 years, Staff 7 years or if a vehicle is over 100,000 miles. 3.4 Staffing LLFD is made up of a full-time fire chief and paid on call firefighters. Combination departments consider administrative personnel as primary daytime responders. LLFD is organized and resourced to have 50 paid on call firefighters. At the end of 2022, LLFD had a total of 42 paid on call firefighters split between the two stations for their operational and administrative staff. The most valuable asset for the fire department is our personnel. The United States depend on 1.1 million firefighters, of those approximately 812,000 are volunteer/paid on call (POC). The US reached a low of volunteer firefighters in 2011. There has been a slow increase since then but the growth isn’t enough to meet the steady increase in call volume. Managing POC personnel to achieve maximum efficiency, professionalism and personal satisfaction is as easy as full-time personnel. Consistency, fairness, safety and opportunities for personal and professional growth are key values in a healthy management culture. These values are important when the organization relies on the participation and support of a “volunteer” workforce. POC personnel will leave if they don’t feel valued and/or experience personal satisfaction from their participation. Several national organizations recommend standards to address staffing issues. The Occupational Health & Safety Administration (OSHA) Respiratory Protection Standard and the National Fire Protection Association (NFPA) Standard 1710 or 1720 are frequently cited as authoritative documents. 6 7 8 In addition, the Center for Public Safety Excellence (CPSE) publishes benchmarks for the number of personnel recommended on the emergency scene for various levels of risk. Currently, there are no formal adopted standards but LLFD is achieving the Rural Area Demand Zone. Adopting formal guidelines for response standard is critical for a modern fire 6 Respiratory Protection Standard 29 CFR 1910.134; Occupational Health & Safety Administration. 7 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, to the Public by Career Fire Departments; NFPA. 8 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA. Orono Fire Needs Assessment 23 | Page department. Orono falls within the Suburban Area Demand Zone and Long Lake falls withing the Urban Area Demand Zone. Demand Zone Demographics Pop per Sq Mi Minimum Staff to Respond Response Time (minutes) Meets Objective (%) Urban Area >1000 15 9 90 Suburban Area 500 - 1000 10 10 80 Rural Area <500 6 14 80 Remote Area Travel Distance >= 8 mi 4 Directly dependent on travel distance 90 Special Risks Determined by AHJ Determined by AHJ based on risk Determined by AHJ 90 3.4.1 Emergency Response Staffing Staffing levels are set by the worst case and most personnel intensive emergency response. In order to mitigate incidents, you need properly trained staff of emergency responders with the proper equipment and apparatus to respond. Insufficient staffing increases the risk of injury to all involved with the incident and will decrease the effectiveness of the response. Responding to a fire incident, the department needs 15 to 16 responders in various roles on the scene to make an interior attack. The 15 to 16 responders all have specific roles to play on the incident scene and should be paged in the first alarm. Please see the illustration below for a breakdown of the roles. Orono Fire Needs Assessment 24 | Page The first 5 minutes of an incident will dictate how the next 5 hours will go, so it is imperative to set up incident command (IC) within the initial minutes of the incident. That IC can be the first arriving officer with the engine or the Chief/Duty Officer responding in the command vehicle. The most crucial period for fire suppression is the first 15 minutes. If the crews are not able to put water on the fire and establish an uninterrupted supply of water, then it is less likely to achieve the desired results. Please see the Fire Propagation Curve below. Orono Fire Needs Assessment 25 | Page The general concept of the first 15 minutes can be applied to other incident types such as rescue and medicals. Critical tasks must be conducted in a timely and orderly manner in order to bring calm to the chaos. The fire chief is ultimately responsible for assuring that responding companies/firefighters are capable of performing the tasks assigned to them in a prompt, efficient and safely. Staffing for an auto crash with extrication would be 13 responders, while staffing for an EMS incident would only be 4. Please see Annex G for the breakdown of their roles. Another way to see how many firefighters are needed is to review the national and regional rates of firefighters per 1,000 people. The Long Lake Fire Department falls within the regional and is above the national median. The graph below illustrates this This comparison doesn’t necessarily translate into the ability to generate sufficient personnel for incident response. It is not surprising that the region and LLFD are above the national median. The upper Midwest has the highest amount of volunteer or paid on call firefighters. The following graph shows LLFD’s ability to generate its own personnel for each type of call on average for the past 9 years. 3.23 3.98 3.82 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 National Median Regional Median Long Lake Fire Median Rates of Firefighters per 1,000 People Orono Fire Needs Assessment 26 | Page To do an interior attack on the fire a fire department should have 15 - 16 firefighters on scene but for the other types of calls you need less. The City of Long Lake pages each station on weekdays from 0600 – 1800 hours to assure an adequate response of personnel for the calls for service, especially at Station 2. This leads to inefficiencies as shown in the graph above. Medicals, over the last 9 years make up 35% of all calls to Orono and Alarms are 36%. Fire calls only make up 10% of the total calls over the same time period. Station 2 daytime response performance is masked by paging both stations for day time calls. Station 2 over the last few years averages less than 4 firefighters per Orono daytime calls. Station 2 produces less than 2 firefighters for daytime calls 10% of the time. Their average turnout time is 7:45 and the average on scene time is 13:08 as compared to the overall average turnout time of 6:10 and average on scene time is 10:51 3.4.2 Personnel Policies and Processes The Long Lake Fire Department has a contemporary personnel policy manual. They provide training on these policies to the firefighters. LLFD uses Lexipol® web-based policy management service since the City of Long Lake’s policy manual is outdated. Recruiting, selecting and retaining firefighters takes considerable investment of time, effort and money to ensure high quality employees work in the organization. Gone are the days of hiring anyone who walks through the front door. Selecting the best candidates that fit within the department and its culture requires deliberate and comprehensive evaluation. It has been a challenge to recruit and retain firefighters the past few years at LLFD. 14.50 13.28 11.01 10.90 0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00 16.00 Fire Medical Alarm Other 9 Year Average of Firefighters per Type of Incident Orono Fire Needs Assessment 27 | Page 3.4.3 Relief Association The Long Lake Fire Department Relief Association manages the pension fund which is invested with the State Board of Investment. The lump sum benefit level is $7,000 per year of service as of 1/1/2022. The vesting schedule is 60% at 10-years and 100% at 20-years. The benefit level is funded by the rates of return on investments and fire state aid. In my 15-years as Fire Chief at Long Lake, the cities didn’t contribute any extra funds for the firefighter’s pension. The relief association receives state aid, 2/3 of which are due to providing fire services to Orono. 3.5 Fire and EMS Training Delivery Training and education of personnel are critical functions for a fire department. Emergency personnel are at risk and emergency outcomes are compromised without quality and comprehensive training programs. Initial, ongoing, and high-quality training and education is critical for a fire department effectiveness and the safety of its personnel. The training of the newly hired firefighter requires a structured recruit training and testing process. Once the initial training is complete, personnel need to be actively engaged on a regular basis to ensure skills and knowledge are maintained. Training programs must go beyond simply fulfilling mandatory hours. Emergency services training officers must ensure that firefighters are not only competent, but also self-confident in the variety of skills necessary to perform effectively. Firefighting and EMS skills and knowledge are perishable. This is why it is important to have a good instructor or two within the organization. Or have access to resources and funds to bring in outside experts. The training should be set up in a way that if follows a prescribed lesson plan that meets specific objectives. 3.5.1 General Training Competencies Training must be based on standards to be effective. In Minnesota, the fire standards are established through the Minnesota Board of Firefighter Training and Education (MBFTE) along with the Minnesota State Certification Board. The national fire standards are found in NFPA and the International Fire Service Training Association (IFSTA). Medical standards are established by the National Emergency Medical Services. The Long Lake Fire Department does an excellent job of following and training to the standards. 3.5.2 Training Program Management and Administration A training program needs to be well managed to be effective. The program should include training administration, recordkeeping, training facilities and resources, general training competencies and training methodologies. A paid-on call training officer has their hands full with normal scheduled training and they have little time to address the administrative support and the development of the program guidance such as training planning, goals and defined Orono Fire Needs Assessment 28 | Page objectives. This is where a full-time training officer or contracted company for training would further enhance the program. 3.6 Service Delivery and Performance Response is the most visible part of the emergency service system. When someone calls 911, their expectation is that they receive a quick response by qualified personnel to assist them with their emergency. 3.6.1 Service Demand Service demand is the number of calls for service during a specific period of time, but it is important to understand when and where the demand is coming from for our area. The above data shows overall service demand for the past 10 years for both the City of Orono and the total LLFD incidents for all the contracted cities. As you can see, service demand has been relatively flat over the past 10 years. Orono, over the last 10 years, accounts for 75% of the service demand. Orono has been as low as 67% and as high as 80%. It is helpful to break this demand down by incident type. The breakdown will be in four primary categories; fires, medical responses, fire alarms (alarms) and all other incident types, such as power line issues, public assists, etc. 324 281 319 326 299 327 280 270 285 311 426 353 413 410 383 414 415 364 400 431 0 50 100 150 200 250 300 350 400 450 500 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Service Demand Orono Calls LLFD Total Calls Orono Fire Needs Assessment 29 | Page As you can see from the above chart, actual fire calls account for a small percentage of the demand for service that happens in the City of Orono. Medicals and alarms constitute the greatest workload for the firefighters in Orono. It is interesting to see if there are trends by month, day of week or time of day for service demand. As one would expect, June, July and August are the highest months for service demand in Orono. On average for the past 5 years, there are 36 calls for service in July and 29.8 for June and August. 30 39 42 32 32 24 24 27 30 89 98 105 105 116 104 88 111 121 112 127 121 91 105 105 107 103 105 50 55 58 71 74 46 49 43 52 0 20 40 60 80 100 120 140 2014 2015 2016 2017 2018 2019 2020 2021 2022 Service Demand by Type of Call Fires Medicals Alarms Other 0 10 20 30 40 50 60 Service Demand by Month 2018 2019 2020 2021 2022 Orono Fire Needs Assessment 30 | Page On average, the higher demand for service in the middle of the week over the past 5 years then either the beginning or the end of the week. 45% of the calls happen Tuesday through Thursday. The service demand by hour of the day shows that calls start to pick up from 0600 – 0700 and peak by midafternoon. Service demand starts to decline after 1800 hours. 0 10 20 30 40 50 60 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Service Demand by Day of Week 2018 2019 2020 2021 2022 0 5 10 15 20 25 30 35 0 5 10 15 20 25 Service Demand by Hour of Day 2018 2019 2020 2021 2022 Orono Fire Needs Assessment 31 | Page The above graph shows the 9-year average of service demand by hour of the day. The curve closely follows typical population activity patterns. The busiest hour for the past 9 years is 6pm (7.2%) and the slowest is 4am (1.2%). Over the last 9 years, 63% of our calls happened between 0600 – 1800 hours. If we break this down even further and review 0600 – 1800 hours weekday excluding holidays, 45% of our calls happened during this time slot. This time slot makes up only 36% of the hours in a week. This is the toughest time slot to staff a vehicle for response. The graph below shows all calls during the week excluding holidays for the past 9-year average. 5.44 5.00 4.78 3.78 3.67 4.89 6.44 10.00 14.00 16.44 17.8918.67 17.3318.1117.3316.33 18.89 17.33 21.44 17.56 14.3314.00 8.78 7.00 0.00 5.00 10.00 15.00 20.00 25.00 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 9 Year Avg Service Demand by Hour of Day 3.56 2.89 3.67 2.78 2.78 3.67 5.44 7.56 10.6711.5612.5612.67 11.22 12.7812.4411.33 13.1112.56 15.56 11.44 9.8910.11 6.67 5.22 0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00 16.00 18.00 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 239 Year Average Hour of Day Orono Fire Needs Assessment 32 | Page The next question is where is the highest demand for service within Orono. The following graph plots the incident demand within Orono. The above heat map is for calls for service to the City of Orono for the past 9 years. In Annex A, we have the heat maps for each of the category of calls. Orono Fire Needs Assessment 33 | Page 3.6.2 Resource Distribution Since we know where and when incidents occur in Orono, we can evaluate the deployment of existing resources against historical demand. The map below shows our ability to respond from each station within an assumed four- and 8-minute travel time. The geography and nature of the road network present challenges to the fire department within the City of Orono. It is important to recognize that the maps generated by this process do not account for the time it takes a volunteer to travel to the station among other items. It only provides an indication of the expected duration between pulling out of the station and arriving on scene under normal driving conditions. Insurance Services Office (ISO) requirements must be considered when evaluating distribution of resources. To receive the highest amount of credit with ISO, properties should be within 1.5 miles of a fire engine, 2.5 miles of an aerial apparatus for properties over three stories in height or greater than 25,000 square feet, and within five total miles of a fire station. The map below shows the travel distances of 1.5, 2.5 and 5 miles from each fire station. Orono Fire Needs Assessment 34 | Page The ability of the fire department to arrive on scene of a fire within a given time or distance, represents only part of the ISO classification. Other elements include the ability to assembly personnel, resources and water sufficient to extinguish the fire. The next graph shows the areas that are 1,000 feet from a fire hydrant. Orono Fire Needs Assessment 35 | Page Orono Fire Needs Assessment 36 | Page Those structures outside of a 1,000 feet radius need the fire department to demonstrate a suitable water shuttle operation and transport a sufficient volume of water to a fire for suppression activities within a specified period. 3.6.3 Response Performance Response performance is defined as how fast after a citizen calls 911, a vehicle will arrive to mitigate the problem. It is a measure when the fire apparatus is dispatched to when the first fire department unit arrives on scene. The response time continuum, the time between when the caller dials 911 and when assistance arrives, is comprised of several different components explained below The NFPA standard for call processing is derived from NFPA 1221 9 referenced by NFPA 1710 and provides for communication centers to have alarm time processing of not more than 1- minute (60 seconds), 90 percent of the time for high acuity incidents. NFPA 1710 is a standard for full-time fire firefighters or as defined by AHJ for staffed stations. 9 NFPA 1221: Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems; NFPA. Orono Fire Needs Assessment 37 | Page NFPA 1710 Standards for Fire/EMS Responses Response Interval NFPA Standard Alarm Processing (NFPA 1221) 1-minute or less 90% for High Acuity Calls Turnout Time 1-minute or less at 90% for EMS Incidents, 80-seconds or less at 90% for Fire Travel Time 4-minutes for the first arriving unit The first component of response time continuum is Alarm Processing time in the communications/dispatch center. Hennepin County Communications Center is the dispatch center for the City of Orono. Hennepin County Communications Center average call processing time for the past 5 years is 2:19. The second component of the response time continuum is Turnout Time. Turnout Time is the period that begins when emergency personnel are notified to response and ends once an apparatus begins to respond. Turnout times are dependent on staffing patters and will be longer for volunteer or POC firefighters, especially if the stations are not staffed. This element of response performance is specifically defined in NFPA 1710 for career departments. NFPA 1720, the standard that applies to volunteer or combination departments, doesn’t outline a specific Turnout Time performance recommendation for unstaffed stations as defined by the authority having jurisdiction (AHJ). It is still a good exercise to evaluate the department’s ability to get apparatus or units in route. The first graph is the Turnout Time for a command vehicle and the second graph is for an engine or utility. The two lines in the graphs are an average and the 90th percentile. The 90th percentile means that the vehicle turned out 90% of the time below the time listed. So, in the first time of 4:01, the chief or duty officer was in route 90% of the time in 4:01 or less. 0:02:32 0:02:38 0:02:10 0:02:12 0:01:54 0:02:24 0:02:25 0:02:39 0:02:21 0:04:01 0:05:00 0:04:00 0:04:02 0:03:31 0:04:22 0:03:58 0:04:11 0:04:16 0:00:00 0:00:43 0:01:26 0:02:10 0:02:53 0:03:36 0:04:19 0:05:02 0:05:46 2014 2015 2016 2017 2018 2019 2020 2021 2022 Chief/Duty Officer Average 90th Percentile Orono Fire Needs Assessment 38 | Page The third element is Travel Time. Travel Time is the time from when an apparatus leaves the station to when it arrives on scene. The existing road network, traffic congestion, geographic barriers and the weather all affect travel time performance. NFPA 1720 doesn’t address travel time, it is only in NFPA 1710. The last element and the most important one, is Response Time. This is a combination of Turnout and Travel Time. Response Time is the most common measurement of fire departments response. The graph from NFPA 1720 below shows the target for the classification and the percentile a unit should arrive. Orono falls within the Suburban Area Demand Zone. Demand Zone Demographics Pop per Sq Mi Minimum Staff to Respond Response Time (minutes) Meets Objective (%) Urban Area >1000 15 9 90 Suburban Area 500 - 1000 10 10 80 Rural Area <500 6 14 80 Remote Area Travel Distance >= 8 mi 4 Directly dependent on travel distance 90 Special Risks Determined by AHJ Determined by AHJ based on risk Determined by AHJ 90 0:06:06 0:06:12 0:06:13 0:06:00 0:06:01 0:06:08 0:06:32 0:06:10 0:06:07 0:09:41 0:09:26 0:10:19 0:09:01 0:09:30 0:08:57 0:09:37 0:08:55 0:08:53 0:00:00 0:01:26 0:02:53 0:04:19 0:05:46 0:07:12 0:08:38 0:10:05 0:11:31 2014 2015 2016 2017 2018 2019 2020 2021 2022 First Engine or Rescue Avg 90th Orono Fire Needs Assessment 39 | Page The following graph shows LLFD’s response time since 2014. It shows the average, 80th percentile and the 90th percentile. This is for the first unit, which could be a command vehicle with chief or duty officer, an engine or rescue with a crew. The numbers shown above is all emergency response time for LLFD. This includes every call whether it was a code or routine response. LLFD’s response time falls within the Rural Area Demand Zone but not the Suburban Area Demand Zone. Orono falls into the Suburban Area Demand Zone and the City of Long Lake falls within the Urban Demand Zone. The City of Long Lake proposed a trial period of Duty Crews in the summer of 2020 but due to COVID cancelled this plan. 3.6.4 Mutual/Automatic Aid Systems LLFD does participate in Hennepin County’s mutual/automatic aid systems. As Chief of LLFD, I developed the box alarm system for the fire service area. LLFD also participates in the statewide mutual aid system. As Fire Chief, LLFD did deploy to Becker to assist with a massive junk yard fire in February of 2020. Mutual aid is typically employed on an as needed basis where specific units are called for by the incident commander. Automatic aid differs from mutual aid in that units are dispatched as part of the initial response. All aid is predetermined ahead of time and is set up by area of where the incident occurred and what type of call is happening. All mutual aid and automatic aid are agreed upon ahead of time. These agreements facilitate the necessary number of personnel and the appropriate apparatus are responding to the incident. Below is a graph that shows the auto and mutual aid given and received by LLFD over the past 10 years. 0:08:03 0:08:25 0:09:19 0:08:32 0:08:29 0:08:41 0:08:35 0:08:56 0:09:01 0:11:00 0:11:00 0:12:00 0:11:30 0:11:05 0:11:14 0:11:12 0:11:56 0:11:520:12:34 0:13:22 0:14:07 0:13:53 0:13:04 0:12:47 0:12:49 0:13:53 0:13:52 0:00:00 0:02:53 0:05:46 0:08:38 0:11:31 0:14:24 0:17:17 2014 2015 2016 2017 2018 2019 2020 2021 2022 First Unit Avg 80th 90th Orono Fire Needs Assessment 40 | Page 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Auto Aid Given 5 6 1 4 3 1 2 4 3 1 Mutual Aid Given 22 10 13 20 13 12 12 12 6 7 Auto Aid Received 12 5 5 3 4 5 4 7 6 7 Mutual Aid Received 5 11 11 4 9 8 8 12 6 5 Mutual and automatic aid operations are an integral part of the response protocol for Hennepin County. Without this system, most departments would not have enough resources to respond properly to larger incidents without putting their personnel into high-risk situations. The best use of mutual and automatic aid is dependent on the departments working well together. Most departments do the following: • Fire ground operations must be conducted in a similar manner and should be based on common Standard Operating Guidelines. Most departments within Hennepin County use BlueCard for managing Type 4 and 5 incidents. BlueCard is a national training program that provides fire departments with a training and certification system that defines the best standard command practices for common, local, everyday strategic and tactical emergency operations conducted on NIMS Type 4 and Type 5 events. • Firefighters must know how to work in concert with personnel from another agency, based on common training programs and procedures. The western area of Hennepin County uses the same fire training agency to initially train the new firefighters. • Dispatch procedures should be in place that clearly define which response types and locations are to receive Automatic Aid response. The box alarm system has been in use within Hennepin County since 2010. • Procedures for the request of and provision of mutual aid should be clearly established in the Mutual Aid Agreement. Hennepin County Fire Chiefs Association has had a Mutual Aid Agreement in place for all departments within Hennepin County since 2003. • Personnel should be fully trained on mutual and automatic aid practices and remain informed on any changes. 3.6.5 Community Risk Reduction An aggressive risk management program, through proactive fire and life safety services, is a fire department’s best opportunity to minimize the losses and human trauma associated with fires and other community risks. “NFPA recommends a multifaceted, coordinated risk reduction process at the community level to address local risks. This requires engaging all segments of Orono Fire Needs Assessment 41 | Page the community, identifying the highest priority risks, and developing and implementing strategies designed to mitigate the risks.”10 A fire department needs to review and understand the importance of fire prevention and public education, appreciating their role in the planning process of a community. Community Risk Reduction Program components are public fire and life safety education, fire code enforcement and fire cause investigation. 3.6.6 Fire and Life Safety Education Providing fire and life safety education to the public to minimize the number of emergencies while training the community to take the appropriate actions when an emergency occurs is essential to a fire and life safety program. These programs provide the best chance for minimizing the effects of fire, injury and illness to the community. Today, public fire and injury prevention education is much more important than in the past. This is the result of evolving community expectations, coupled with the realization by the fire department that community engagement and safety education outreach can build tremendous community support. Currently, the Long Lake Fire Department does very little community fire and life safety education. It is enormous time burden on the POC firefighters. Common best practice is to have members of the fire inspector and duty crew perform this function. 3.6.7 Fire and Life Safety Code Enforcement The most effective way to combat fires is to prevent them. A strong fire prevention program, based on locally identified risks, reduces loss of property, life and the often-crippling impact on a community’s economy. Currently, this enforcement is performed on all new construction and on a complaint basis. There isn’t a program set up to perform annual inspections on commercial and/or rental properties. A routine inspection program is common best practice for a city the size of Orono. 3.6.8 Fire Cause and Origin Investigation An essential element of a community risk reduction program is determining the cause of a fire. By identifying a cause and potential trends enables the department to provide specific public information and fire prevention education to prevent reoccurrence. Currently, fire investigation is handled by a team of investigators from Hennepin County Fire Departments and the State Fire Marshal’s Office. In the past, the Long Lake Fire Department had a firefighter on the Hennepin County Team but it is an enormous time commitment for a POC firefighter. 10 NFPA Standard 1730: Organizing and Deployment of Fire Prevention Inspection and Code Enforcement, Plan Review, Investigation and Public Education Operations, 2019 Edition. Orono Fire Needs Assessment 42 | Page 4.0 Community Risk Factors The best way to project future service demand is to evaluate the population growth and current community risks. These areas along with historical per capita incident rates should allow a more accurate projection of future demand. 4.1 Population Growth and Demographics Emergency service demand is typically driven by population and human activity. As the population of an area rises, so does the overall demand for service. Orono is the 114th largest city in Minnesota. The current growth rate is 1.04% annual and its population has increased 3.17% since the most recent census. Orono has a population density of 522 people per square mile. An NFPA report has identified the groups that face a higher risk of being injured or killed in a fire as:11 • Children under 5 years of age; • Older adults over 65 years of age; • People with disabilities; • People with a language barrier; • People in low-income communities. The graph shows these risk factors for the City of Orono. 12 11 NFPA, 2007; Urban Fire Safety Project, Emmitsburg, MD; retrieved from https://www.nfpa.org/Public- Education/Fire-causes-and-risks/Regional-risks/Urban-areas/Reports-and-presentations 12 Retrieved from https://worldpopulationreview.com/us-cities/orono-mn-population 11% 17% 10% 7%6% % OF ORONO POPULATION Under 5 Over 65 Disabilities Language Barrier Low-income Orono Fire Needs Assessment 43 | Page The City of Orono’s population density falls within the Suburban Area Demand Zone according to NFPA Standard 1720. The following map illustrates the defined population areas of Orono. 4.2 Community Risk Analysis This section analysis the risks that are present and potentially threaten people and property. These risks are identified to assist in planning and response to likely emergencies. The fire service assesses the relative risk of properties based on the following factors, the service area population and population density, the demographics of the population, local land use and development and the geography and natural risks present within the community. These factors affect the number and type of resources (both personnel and apparatus) necessary to mitigate the emergency. Properties with high fire and life risk often require greater number of personnel and apparatus. The following community risk assessment has been developed based on intended land uses as described in the zoning designations for the respective jurisdictions. Orono Fire Needs Assessment 44 | Page Relative Risk Category Zoning Low Risk Areas zoned and used for agricultural purposes, open space and very low-density residential use. Moderate Risk Areas zoned for medium density single family properties, small commercial and office uses, low-intensity retail sales and equivalently sized business activities. High Risk Areas zoned for higher-intensity business districts, mixed use areas, high density residential, industrial, warehousing and large mercantile centers. Weather can be another risk for the community that will play a role in service demand. LLFD has to respond to flooding, winter storms, wind storms and tornados. There are several transportation corridors and various modes of transportation that fall within Orono. Highway 12 along with County Road 15, 19 and 112 that move through Orono. Regardless of the size of the roadway or the speed limit, any roadway has the potential for motor vehicle crashes, vehicle fires, medical emergencies, brush fires or hazardous material spills/leaks. Each of these are not only a risk to our community but the responders are also at risk of being struck by vehicles while operating near moving traffic. Orono Fire Needs Assessment 45 | Page BNSF does have a line that runs through Orono along Highway 12. Although a comparatively safe mode of transport, railway operations do come with hazards similar to the ones that occur along our roadways. Other risks in our area are associated with the building occupancies. The school district, congregate care facilities are the two big ones. Orono Fire Needs Assessment 46 | Page 5.0 Future Service Delivery The future service delivery model could occur with 1 central station or the current 2 station model. Regardless of the number of stations, we should have staff located at the station for response to all incidents. This staff can be a mix of full-time employees, during the day, and part-time or paid-on-call firefighters at other times. 5.1 Central Station Model The advantage of this model is that there is only one station to maintain and you can limit the number of apparatuses in the fleet. In this model, we would need 2 command vehicles, a staff vehicle, 2 rescue pumpers, a tender, a ladder, a brush/medical utility, 2 fire boats, a brush utility UTV and a pick-up truck. This model is less capital intensive but can lead to longer response times. 5.2 Multiple Station Model The advantage of this model is that the stations are located near populations centers and main roadways. The population center is where the majority of our calls occur and the two stations allow for quicker response times. In this model, we would need 2 command vehicles, a staff vehicle, 3 rescue pumpers, 2 tenders, a ladder, 2 brush/medical utility, 2 fire boats, a brush utility UTV and 2 pick-up trucks. 5.3 Future Staffing The Long Lake Fire Department is dependent on the paid-on call model of staffing response. This staffing model has worked well and continues to do so today but we have to look and plan for the future. The paid-on call model is becoming more difficult to recruit and retain responders not only national but locally too. LLFD staffs for a normally expected service demand along with some reserve capacity for multiple or larger incidents. But LLFD, along with most agencies, cannot staff for the major, manpower-intensive incidents that occur on an infrequent basis. It is simply impractical to fully staff for every contingency, which is why automatic and mutual aid is necessary. Decisions on staffing models are best made in conjunction with the level of response performance an organization seeks to accomplish, the community’s expectations and the City’s financial capacity to fund the model. 5.3.1 Career Fire Department A fully staffed model would require a minimum of 6 – 8 on duty personnel (two companies) 24 hours a day. This would require approximately 24 – 32 full-time personnel to cover a 24/7 Orono Fire Needs Assessment 47 | Page operation with an average annual workweek of 50 hours. This is a traditional firefighter work schedule and under Fair Labor Standards Act (FLSA) a firefighter can work 53 hours per week without overtime. This model would also require a full-time fire chief, fire marshal, training chief and an admin. There are federal grants available to cities which assist with the phase in of the full-time personnel over a 5-year period. Bloomington Fire just recently was awarded one. Alternatively, Orono could start with a single crew available 24/7, which would require 12 – 16 full-time personnel. This would be a financial advantage since most of the calls for service are handled by a single crew. However, it would not be effective for simultaneous incidents and may not be enough for a complicated auto extrication or other calls that require more personnel to safely conduct operations, requiring mutual aid for all of those calls for service. This model would still require a full-time fire chief, fire marshal, training chief and admin. Plymouth Fire recently went to a model similar to this one. 5.3.2 Combination Fire Department This model provides a single-company of career response (12-16 full-time personnel) and utilizes the POC members of the department to supplement the career response for simultaneous incidents and to provide safe numbers of personnel at structure fires and other incidents requiring more personnel. This may be an attractive model because it reduces personnel costs as compared to career departments but allows for a larger effective response. There are complications managing a Combination Department because career and POC staff have differing priorities. Some POC might feel like they don’t get enough calls to make the time they spend training worthwhile. This model is frequently used during a transition between POC and career operation models. It is likely that one station could house both POC and career staff and the other would house just the POC staff. This would still require a full-time chief, fire marshal, training chief and admin. 5.3.3 Duty Crew Fire Department This model assigns POC personnel to take shifts during the day/week so that at least four people are at the stations during peak call times or during times when few personnel are available to respond from the workplace (traditional business hours). Personnel would sign up to cover the shifts they wanted and unclaimed shifts might be covered by firefighters from mutual aid partners as part-time firefighters. The on-duty personnel would be paid a standard hourly rate. The challenge with this approach is finding availability from current personnel because they might need to take time off from their day jobs. This model is most successful where there are many POC firefighters that can spread the shifts among them. There is typically a minimum number of hours of on-duty time per month. An alternative approach to duty crews is to hire part-time firefighters from outside the organization or from mutual aid companies. Typically, these are individuals who may work as Orono Fire Needs Assessment 48 | Page POC firefighters or duty crew firefighters with other fire departments in the area while looking for a job with a career department. By combining several duty crew positions at Cities around the region, they can develop what is effectively a full-time job. There would be some savings on existing POC personnel responding from their home since a single duty crew would handle most routine calls without additional staff. Another approach would be to use the model above for day time duty crews and utilize existing POC firefighters to provide evening coverage at a fire station from 1800 – 0600. A crew of 4 would staff the crew between these hours for a flat rate plus the current compensation rate for actual response. This would require some renovations to the existing fire stations for crew quarters. This model would allow the Orono Fire Department achieve the Suburban Area Demand Zone or better on all calls. It would lead to better use of our personnel by having them respond to only the calls they are truly needed. 5.3.4 Paid-On-Call (POC) Fire Department This is the current operational model of the Long Lake Fire Department and many other surrounding fire departments. It does not address the issue of availability of daytime responders, especially at Station 2, identified by this assessment nor the issue of response performance. This also doesn’t address the inefficiencies in the use of personnel. All models will require some modifications to the stations. 5.4 Thresholds & Triggers – Determining When to Change the Staffing Model There isn’t one single benchmark to use that could suggest a change in the staffing model. Orono and the fire department should understand that while staffing shortages is often is a driving force, it is only one component of a larger operational landscape. Other components are longer response times, call volume, health and wellness of the responders and burnout/disinterest of volunteers. Any one or a combination of these components could be the trigger that leads to changing the response model. A high call volume can lead to burnout for the POC firefighter. They are having to respond to calls at all hours which is putting a strain on their life and leads to burnout. Staffing shortages can be a multitude of items. It is hard to find people who want to become POC firefighters. It is also an even harder task to find POC firefighters who can respond during the day when they are normally at their full-time jobs. The health and wellness of the firefighter is being studied more and more. It is showing that there are huge adverse effects on the firefighter’s health when the pager goes into alert mode. If you are able to limit the amount of time this happens or control how the notification of a call is happening with station alerting makes a big difference. The studies show a huge spike in a Orono Fire Needs Assessment 49 | Page firefighter’s blood pressure every time the pager goes into alert mode.13 With station alerting, you are able to control this spike in blood pressure by alerting the firefighters more subtle. The disinterest in the fire service by the POC firefighters is caused when a firefighter lives farther away from the station and doesn’t make a truck. They can become disinterested in responding if all they are going to do is sit and not use the skills they have trained for. Because the recruitment and retention of volunteers is expected to become more and more difficult and because 45% of the calls for service occur weekdays and non-holidays from 0600 – 1800 hours, it is evident that the current staffing model will need to change if we are to continue to provide excellent service to the citizens into the future. All of the models listed below will require significant remodels or expansions of existing facilities including crew quarters for assigned overnight hours. 13 Paige J. Rynne, Cassandra C. Derella, Carly McMorrow, Rachel L. Dickinson, Stephanie Donahue, Andrew A. Almeida, Megan Carty & Deborah L. Feairheller (2023) Blood pressure responses are dependent on call type and related to hypertension status in firefighters, Blood Pressure, 32:1, DOI: 10.1080/08037051.2022.2161997 Orono Fire Needs Assessment 50 | Page 6.0 Courses of Actions (COAs) In this section we will review the different courses of actions that are available for Orono and the Orono Fire Department. The COAs are built upon the preceding analysis of the current conditions and the review of the current risk and the development of trends within the City of Orono, evaluate the need for additional resources to enable Orono to provide services for the current and into the future. A summary of the COAs in the in the table below and a more detailed description and analysis of each follow. The COAs vary by emergency response standard achieved (Rural v Suburban), Organizational Structure (POC vs Duty Crew) as means of meeting the response standard, Operation Costs, Capital Costs and Local Oversight. Course of Action (COA) Description 1. Orono Assumes Oversight of Existing LLFD In this COA Orono assumes operational and administrative Oversight of the existing LLFD including staff equipment and facilities. The Cost distribution model remains the same as the current Fire contract. 2. Taxable Fire District/JPA This COA looks at Orono joining a future Fire District or JPA Department. It uses a conceptual district from a Future Fire Services Meeting Presentation. It assumes an Ad Valorum Tax distribution of Costs. 3. Orono Fire with Paid on Call Firefighters This COA looks at Orono forming a Fire department with a Full Time Chief and Paid on Call (Volunteer) firefighters. These facilities and equipment plan for this COA is sustainable and achieves NFPA standard within the first ten years. 4. Orono Fire with Duty Crews This COA looks at Orono forming a fire department with a full time chief, daytime duty crew and Paid on Call (Volunteer) firefighters. The facilities and equipment plan for this COA is Sustainable and achieves NFPA standard within the first ten years. 6.1 COA 1: Orono Assumes Oversight of Existing LLFD • Description. In this COA Orono assumes operational and administrative Oversight of the existing LLFD including staff equipment and facilities. This includes continuing the current two station organization and POC staffing. If includes continuing to invest in capital and facilities at the same rate • Cost. The cost distribution model remains the same as the current Fire contract. That model is based on 70% tax capacity and 30% call hours. The estimated annual cost to the city of Orono is $895,000 per year plus and negotiation expenses paid to Long Lake for the transfer of their portion of assets to Orono. The average cost per Orono household is $280 with partners. For this COA the estimated cost is based on the 2023 LLFD operating budget, Orono portion of the Capital Improvement Plan contribution as well as current debt service Orono Fire Needs Assessment 51 | Page on the Fire Facilities Bond and additional capital allocation the city has made in 2023. The table below summarizes the cost analysis. Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes Same Contract City Partners as current LLFD) Operating Budget $ 683,050 Estimated Orono Portion of total 85% Capital Investment (Equipment and Facilities) $ 103,000 Orono's Annual Cost $ 895,000 Estimated Cost (Operating +Capital) $ 787,000 This includes Orono's portion of the contract amount plus additional capital the city has budgeted for. 10 year Estimated Cost (Assume 2.2% Operating Inflation) $ 8,577,959 10-year Orono Cost (Assume 2.2% Operating Inflation) $ 9,897,650 Average Annual Orono Household: Alone $ 297 Average Annual Orono Household: With Partners $ 280 • Advantages (pros). Advantages to this course of action are that is the least expensive of the four. With Orono assuming Oversight greater synergy can be achieved with the other emergency services, in particular the Orono Police department. This should improve overall service to Orono residents and reduce inefficiencies in emergency response. In addition, the department and its members will have access to the rest of the Orono staff and the administrative support services it can provide. • Disadvantages (Cons). A key disadvantage to this COA is that the investment in capital is too low to sustain the fleet and meet NFPA standards. This COA does not establish nor realize and improvement in emergency response. The response is likely to remain at a Rural level in our increasingly suburban and urban community. Further in this COA with its cost distribution formula Orono residents disproportionately resource the department. This COA is dependent on both Orono and Long Lake coming to a mutually agreeable agreement on the transfer of the department which has so far, since 2017 been unsuccessful. 6.2 COA 2: Taxable Fire District/Joint Powers Agreement • Description. This COA looks at Orono joining a future Fire District or JPA Department. It uses a conceptual district from a Future Fire Services Meeting Presentation. That Orono Fire Needs Assessment 52 | Page conceptual district includes the cities of Corcoran, Greenfield, Independence, Long Lake, Loretto, Maple Plain, Medina, Minnetonka Beach, Orono, Wayzata, and Woodland. It also includes the current fire departments of Long Lake, Loretto/Hamel, Maple Plain and Wayzata. This COA uses an Ad Valorum (property Value) tax formula for distribution of costs. • Cost. To estimate a cost for this COA the current operating budgets of the subject departments were combined. In addition, it was assumed the capital needs of all the departments was about the same as LLFDs so a sustainable capital need was calculated. The costs were then distributed based on the subject communities’ tax capacities. Based on these calculations the annual cost to Orono would be $1,881,000. The average cost to Orono households would be $588 per year. Moving to a Duty Crews staffing structure would likely raise that cost to $2,320,000 or an average of $725 per Orono household. The table below summarizes the cost analysis. Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes Same Contract City Partners as current LLFD) Operating Budget $ 2,853,144 Estimated Orono Portion of total 34% Capital Investment (Equipment and Facilities) $ 2,803,333 Orono's Annual Cost $ 1,924,000 Estimated Cost (Operating +Capital) $ 5,657,000 10 year Estimated Cost (Assume 2.2% Operating Inflation) $ 59,561,648 10-year Orono Cost (Assume 2.2% Operating Inflation) $ 20,250,960 Average Annual Orono Household: Alone NA Average Annual Orono Household: With Partners $ 601 COA Cost Comparisons Estimated Annual Cost Difference with COA1 $ 4,870,000 Orono Annual Portion Difference with COA1 $ 1,029,000 Average Annual Orono Household Difference: Alone NA Average Annual Orono Household Difference: W/ Partners $ 322 • Advantages (pros). Advantages of this COA would be possible capital cost avoidance in the future and a larger pool of fire fighters to draw from which might offset recruiting and retention trends. • Disadvantages (Cons). Cost burden disproportionate to services provided. Using current call volumes of the fire departments and cities included in the district, Orono would only Orono Fire Needs Assessment 53 | Page use approximately 22% of the service but fund 34% of the budget. As one of 10 municipalities Orono would have very little local Oversight. Improvements in service standards, capital investment and operations would require agreement between the cities served or convincing an independent board. 6.3 Course of Action (COA) 3: Orono Municipal Fire Department with POC Firefighters • Description. This COA looks at Orono forming a fire department with a full time chief and Paid on Call (Volunteer) firefighters. facilities and equipment plan for this COA is sustainable and achieves NFPA standard within the first ten years. This COA would use a 1/3 Tax Value + 1/3 Population + 1/3 Call hour formula to distribute costs to any municipalities contracting with the Orono Fire Department for service. • Cost. Costs for this COA were calculating using current Operating costs for LLFD but adding a capital improvement plan that achieves NFPA standard within 10 years and then provided sustainingly funding for the future. This COA would cost Orono $1,009,000 per year if in partnership(contracts) with the current municipalities covered by LLFD. This amounts to an average of $315 per Orono household. If the department did not serve and contract partners the cost would be $1,399,000 per year. The table below summarizes the cost analysis. Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes Same Contract City Partners as current LLFD) Operating Budget $ 683,050 Estimated Orono Portion of total 72% Capital Investment (Equipment and Facilities) $ 715,000 Orono's Annual Cost $ 1,009,000 Estimated Cost (Operating +Capital) $ 1,399,000 10 year Estimated Cost (Assume 2.2% Operating Inflation) $ 14,697,959 10-year Orono Cost (Assume 2.2% Operating Inflation) $ 10,591,350 Average Annual Orono Household: Alone $ 437 Average Annual Orono Household: With Partners $ 315 COA Cost Comparisons Estimated Annual Cost Difference with COA1 $ 612,000 Orono Annual Portion Difference with COA1 $ 114,000 Orono Fire Needs Assessment 54 | Page Average Annual Orono Household Difference: Alone $ 140 Average Annual Orono Household Difference: W/ Partners $ 36 • Advantages (pros). This COA sees many of the same advantages of COA1. IT establishes local oversight for the city of Orono. It improves emergency service coordination between fire and police. And, it provides a sustainable plan to ensure the capital needs of the department are met. In addition, the department and its members will have access to the rest of the Orono staff and the administrative support services it can provide. • Disadvantages (Cons). Disadvantages include increased cost compared for COA1. This COA does not provide for an improved response model which will likely remain at a rural response. This COA does not improve staffing/ response efficiency as this model relies too heavily on firefighters being able to drop what they are doing and respond to calls especially during the weekday. 45% of our calls happen during the week from 0600-1800 hours, which is when we have our least amount of available personnel. This response model is creating a high amount of stress on the firefighters and alarms more firefighters then are necessary to handle the incident. This COA does not allow for a phased stand up of the department 6.4 COA 4: Orono Municipal Fire Department with Duty Crews and FTEs  This is the Staff recommended COA. • Description. This COA looks at Orono forming a fire department with a full time chief, daytime duty crew and Paid on Call (Volunteer) firefighters. The facilities and equipment plan for this COA is sustainable and achieves NFPA standard within the first ten years. This COA would use a 1/3 Tax Value + 1/3 Population + 1/3 Call hour formula to distribute costs to any municipalities contracting with the Orono Fire Department for service. This COA includes establishing a suburban response standard for the department. • Cost. The Capital cost calculation for this COA is the same as COA 3. The operating costs were adjusted to include daytime duty crews. The estimated annual cost for this COA is $1,178,000 per year if in partnership(contracts) with the current municipalities covered by LLFD. This amounts to an annual average of $368 per Orono household. If the department did not serve and contract partners the cost would be $1,634,000 per year. The table below summarizes the cost analysis. Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes Same Contract City Partners as current LLFD) Operating Budget $ 918,805 Estimated Orono Portion of total 72% Capital Investment (Equipment and Facilities) $ 715,000 Orono's Annual Cost $ 1,178,000 Orono Fire Needs Assessment 55 | Page Estimated Cost (Operating +Capital) $ 1,634,000 10 year Estimated Cost (Assume 2.2% Operating Inflation) $ 17,303,146 10-year Orono Cost (Assume 2.2% Operating Inflation) $ 12,468,647 Average Annual Orono Household: Alone $ 511 Average Annual Orono Household: With Partners $ 368 COA Cost Comparisons Estimated Annual Cost Difference with COA1 $ 847,000 Orono Annual Portion Difference with COA1 $ 283,000 Average Annual Orono Household Difference: Alone $ 214 Average Annual Orono Household Difference: W/ Partners $ 88 • Advantages (pros). This COA has the same advantages as COA3 such as local oversight, a sustainable capital plan and improved synergy with the police and other Orono departments. Most importantly this COA allows for improved response meeting suburban and urban standards. In addition, with dedicated daytime staffing, this COA would see improved fire and life safety education, better for the predictability (health) for firefighters, and improved health and life safety code enforcement • Disadvantages (Cons). This COA is more expensive than COAs 1 and 3. Orono Fire Needs Assessment 56 | Page 7.0 Recommendations Staff recommends Course of Action 4. The following summarizes the recommendations to build the fire department now and for the future. Each of these will require action by Orono and the Fire Department. We will break the recommendations down by year that they should be started and the category for them. The categories will be Personnel, Facility, Apparatus & Equipment and Miscellaneous. The first item Orono should address is a lack of a response guideline. Staff recommends that Orono moving towards the Suburban Area Demand Zone or better, which will require a different staffing model both day and night. By adopting a response guideline, staff can better recommend personnel models that will meet and or exceed the guideline. This will also lead to better response times to medicals which could result in better outcomes. Staff, Council and Community members should all be a part of the process of development of response time standards and performance targets will assist the city with future staffing decisions for the fire department. 7.0.1 Personnel As we review the staffing model based on the adopted guidelines, the 4-firefighter duty crew or the two FTEs and the two PT duty crew firefighters would handle the majority of the calls for service weekdays from 0600 – 1800 hours. 45% of our calls for the last 9 years occurred weekdays between 0600 – 1800 hours. Once facility remodels are approved and completed, Orono Fire Needs Assessment 57 | Page we could expand this program to overnights which would help improve our firefighter’s health and wellbeing. 7.0.2 Facility There are many additions and changes to the model, facilities and equipment that need to happen so that the fire department can meet the demands now and into the future. As we build the Orono Fire Department, we want it to be a model fire department for the area, that follows best practices, state and national standards. That future needs to start now and look like the following. Staff recommends that the Orono Fire Department continue with the two- station model and conduct a facility needs analysis and study. 7.0.3 Apparatus and Equipment The two-station model requires a front out rescue pumper at each station and one reserve rescue pumper. The front out rescue pumper needs to be less than 15 years old and the reserve less than 25 per NFPA 1901 14. It should have a ladder truck at the central/main station and a combination brush/medical response utility at each station. A tender at each station is a requirement due to a large response area where there is no municipal water supply. One of these tenders could be shared use with the Orono Public Works Department. The department should have two fire boats. One needs to be docked on Lake Minnetonka for the summer and the other available to respond to smaller bodies of water or Long Lake. A fire/medical response 6x6 or UTV is required to respond to areas where our brush/medical utility isn’t able to respond i.e., trails, wooded areas, marshes. Staff recommends that both 20-year-old engines be replaced with new rescue pumpers or used if they meet our specifications. A ladder truck was purchased by Orono and needs to be equipped and refurbished. This is currently in progress. Staff recommends 2 new combination brush/medical utility trucks be purchased, one for each station. 7.0.4 Miscellaneous Staff recommends the Council to direct the Negotiation Team to focus on the disposition of Fire Station 1. They should either achieve a 100% ownership for Orono or the establishment of a shared ownership and use agreement. Once that is complete, direct them to work through shared ownership agreement with the equipment. This equipment and apparatus should include both tenders, Engine 22, both fire boats, the SCBAs, PPE and tools and small equipment. Staff put together a list of recommendations by year starting in 2023. 14 NFPA 1901 Standard for Automotive Fire Apparatus; NFPA Orono Fire Needs Assessment 58 | Page 7.1 Recommendations for 2023 The recommendations below should be started in 2023 due to an immediate need or the item has a longer lead time. We will break them out into each category. 7.1.1 Personnel 1. Orono Firefighters Relief Association - The City of Orono will need to start a relief association regardless of what the City of Long Lake does with the fire department. Staff has already initiated the process of standing up a relief organization. The final portions of the process however will not occur until the new organization has firefighters on the roster and is functional. The Fire Chief has contacted the Secretary of State for a template/sample of the Articles of Incorporation for a MN Nonprofit Corporation. The Fire Chief has requested a template/sample set of bylaws for a relief association from the State Auditor’s Office. These will have to be filed along with the Articles of Incorporation once a relief association board is elected. The City of Orono will have to have special legislation written and passed to facilitate the move the firefighter’s pensions from Long Lake to Orono Relief Association. The Orono Council and Mayor have discussed the relief association with the Long Lake Firefighters and promised to keep them whole in the process of transition from Long Lake to Orono Relief Association. Staff recommends that the relief association be set up as a defined contribution fund. This allows the firefighters to obtain all of the funds once they are vested and not have to worry about the city council approving a benefit level. It is similar to a 401K, whereas each firefighter has their own fund 2. Firefighter Tech\Admin - The City of Orono and the Orono Fire Department should hire a full-time administrative assistant. The Fire Chief should create a position profile and job duties for this individual in 2023. This new position will need to respond to calls for emergency service during the day. This position should be in place before hiring of any firefighters. The posting should occur at the end of the year and the start date should be January of 2024. 3. Fire Inspector - The City of Orono and the Orono Fire Department should hire a full-time fire inspector. The Fire Chief should create a position profile and job duties for this individual in 2023. This new position will need to respond to calls for emergency service during the day and should be part of the Hennepin County Fire Investigation Team. This is a position, once established, could be used by our surrounding cities for fire inspections on a contract basis. This position could be in place before the hiring of firefighters. The posting should occur at the end of the year and the start date should be January of 2024. Orono Fire Needs Assessment 59 | Page 7.1.2 Facility 1. Imminent Maintenance – Orono will need to proceed with all the imminent maintenance that is needed on Station 2. This should include a new roof, exhaust removal system, improved technology, updated gear & equipment washing facilities, etc. 2. Commission a facilities study - The City of Orono should hire a firm, who specializes in fire station design, to perform a facilities study. They should review each fire station and the existing public works facility. This firm should develop a plan and cost estimate for each building to be used as a fire station now, and into the future. They should account for all best practices for cancer, cardiac, PTSD and overall staffing on a 24/7 basis. Once the study is complete, Orono should work on putting the plan in place for the Navarre Fire Station as soon as possible. If the Navarre Fire Station response area is going to be moved before the end of the contract. 3. Navarre Fire Station - The City of Orono should remodel and expand the Navarre Fire Station. The scope of the remodel will be derived from the facilities study performed in the 2023 Recommendations and what vehicles we move and house at the Navarre Fire Station. 4. MNFire Model Fire Department - The Orono Fire Department should stive to become a model fire department for MNFire. The Fire Chief should work with the leaders of MNFire to review best practices for Cardiac, PTSD and Cancer prevention and strive to implement them into all aspects of our Department and Facilities. 7.1.3 Apparatus & Equipment 1. Used Ladder Truck - Refurbish and equip the used ladder truck that was purchased in the fall of 2022. Determine the scope of refurbishment that can be done in-house, locally and at MacQueen. Work with the parties to complete the refurbishment. Work on an equipment list for the vehicle and send this list to vendors for quotations. The refurbishment and the equipment procurement are in process. 2. New/Used Tender/Tanker - The City of Orono should purchase a new or used tender/tanker truck for the Navarre Fire Station. Some portions of the Navarre Fire Station’s response area of Orono have no fire hydrants. It could be a new vehicle depending on the delivery times and deadline for making the switch. 3. New Rescue Pumpers – The City of Orono should start the process of specification and ordering of two new rescue pumpers. The specification should be similar to the rescue pumper that the Long Lake Fire Department ordered in 2017 from Toyne. We should work with the vendors to develop a cost-effective specification for the rescue pumper. The rescue pumpers should be ordered as soon as possible since lead times are going on Orono Fire Needs Assessment 60 | Page 3 years and Annex D of NFPA 1901 recommends front out apparatus should be less than 15 years old.15 Engine 21, which is completely owned by Orono, is 20 years old and Engine 11 jointly owned per the contract with Medina and Long Lake is 19. Both engines should be replaced with a new rescue pumper unless we are able to procure a used rescue pumper that meets the majority of our specifications. 4. New Brush/Utility Apparatus – The City of Orono should start the process of specification and ordering of a new brush/utility apparatus. The specification should be similar to Utility 11 that was purchased in 1998. NFPA 1901 suggests that no fire apparatus be older than 25 years old.16 This new brush/utility can be used in response to medical or wildfire calls mainly. If the cities agree to a longer-term contract, then the vehicle can be used at either station for medical, wildfire and other call response. If the cities cannot agree, then the vehicle can be used at the Navarre Fire Station for response to medical, wildfire and other calls. This combination brush/medical utility responds to more calls than any other piece of apparatus. 5. New Pick-up Utility – The City of Orono should start the process of specification and ordering a new pick-up utility vehicle. This new vehicle would be used to transport hose and equipment from scenes along with the ability to transport people. It would also be used by firefighters for transport to classes. It could be the utility that is used by the fire inspector to perform inspections. 6. Records Management System - The City of Orono and the Orono Fire Department will need a records management system. The Fire Chief should review existing record management systems on the market. These records management systems should be able to work with the State of Minnesota for the NFIRS reporting and Hennepin CAD. It should also integrate fire inspections, pre-planning, community risk reduction and scheduling among other items. The process of personalizing an online RMS system could take upwards of a year to have it up and running for use by the department and the community. 7. Online Policy and Procedures Manual - The City of Orono and the Orono Fire Department will need an online policy and procedure manual along with standard operating guidelines (SOGs). The Fire Chief should review existing companies for use with the Orono Fire Department. The process of personalizing an online policy and procedure manual along with SOGs could take upwards of a year to have it up and running for use by the department. We will need to incorporate the best practices into our policy, procedures and guidelines. 15 NFPA 1901: Standard for Automotive Fire Apparatus, 2016 Edition. 16 NFPA 1901: Standard for Automotive Fire Apparatus, 2016 Edition. Orono Fire Needs Assessment 61 | Page 7.1.4 Miscellaneous 1. Response Standards - The City of Orono should establish a response performance matrix. Currently, the City of Orono falls under the rural response performance from NFPA 1720.17 Staff recommends at a minimum adopting the response performance guideline for a Suburban demand zone. Staff recommends implementing duty crews for peak times or during low turnout times and then adopting NFPA 1710 for staffed stations.18 2. Quality improvement for Fire and Emergency Services – The City of Orono should send the Fire Chief to a workshop by the Center for Public Safety Excellence. The Quality Improvement for the Fire and Emergency Services workshop is offered 20 times a year and is held throughout North America. 3. Mutual Aid Agreement - The City of Orono, the Orono Fire Department and Fire Chief should implement the Hennepin County Fire Chief’s Association Mutual Aid Agreement. This was completed in January of 2023. 4. Joint & Cooperative Purchasing Agreement - The City of Orono, the Orono Fire Department and Fire Chief should implement the Hennepin County Fire Chief’s Joint & Cooperative Agreement for Public Safety Purchasing. This was completed in January of 2023. 5. Navarre Fire Station’s Response Area – The City of Orono should explore the option of moving the Navarre Fire Station’s Response Area out of the current contract. Section 21 of the contract allows for the subtraction of area serviced by the Long Lake Fire Department. Orono needs to give notice prior to July of 2023 for the 2024 budgeting. 6. Orono should start to engage Minnetonka Beach in conversation for the Orono Fire Department to cover the City of Minnetonka Beach, which had been covered by the Long Lake Fire Department 7.2 Recommendations for 2024 The recommendations below should be started in 2024 due to need or the item has a longer lead time. Staff is assuming that the City of Orono has given notice to Long Lake and Medina about moving Station 2 call area from the contract. We will break each recommendation out into each category. 17 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA. 18 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments, 2016 Edition Orono Fire Needs Assessment 62 | Page 7.2.1 Personnel 1. Firefighters for Navarre Station – The City of Orono will need to hire part-time or paid- on-call (POC) firefighters. The firefighters need to be hired about 6 months prior to responding to calls in this service area. These firefighters will be used on-call and for the duty crews. 2. Orono Firefighters Relief Association – The Fire Chief will work with the newly hired firefighters to form and file for a relief association with the State of Minnesota. 3. Firefighter Tech/Admin - The City of Orono and the Orono Fire Department should hire a full-time Firefighter Tech/Admin. The Fire Chief should create a position profile and job duties for this individual in 2023. This new position will need to respond to calls for emergency service during the day. This position should be in place before hiring of any firefighters. The posting should occur at the end of the year and the start date should be January of 2024. 4. Fire Inspector - The City of Orono and the Orono Fire Department should hire a full-time fire inspector. The Fire Chief should create a position profile and job duties for this individual in 2023. This new position will need to respond to calls for emergency service during the day. This is a position, once established, could be used by our surrounding cities for fire inspections on a contract basis. This position could be in place before the hiring of firefighters. The posting should occur at the end of the year and the start date should be January of 2024. 7.2.2 Facility 1. Imminent Maintenance – The cities will need to proceed with all the imminent maintenance that is needed on Station 1. This should include a new roof, exhaust removal system, improved technology, updated gear & equipment washing facilities, etc. 2. The City of Orono will need to remodel fire station 1. This could require a shared use agreement with the City of Long Lake for Station 1. The scope of work will be derived from the facilities study performed from the 2023 Recommendations. 7.2.3 Apparatus & Equipment 1. New Command Truck - The City of Orono should purchase a new or used command truck. This command truck will be used by the Fire Chief. The existing command truck can be used by the Duty Officer to respond to calls. This Duty Officer program will be similar to the one that was set up for LLFD. 2. Personal Protective Equipment - The City of Orono will need to outfit each firefighter with PPE. Staff recommends purchasing the PPE and adding it to the Capital Budget Orono Fire Needs Assessment 63 | Page plan and replacing it every five years. This will give a firefighter a front set of PPE and a backup set of PPE after year five. This process is following best practices for cancer prevention from MNFire. Staff recommends that this PPE be funded through the operating budget uniform line item by annual transfer from the Fire Capital Fund. 3. Fire Equipment for the Navarre Fire Station - The City of Orono will need to purchase equipment for the Navarre Fire Station that is removed during the transfer from Long Lake to Orono. This could be equipment that was donated to the City of Long Lake or other equipment needed for best practices. 4. New Fire Boat – The City of Orono should start the process of specification and ordering of a new fire boat similar to the donated fire boat that LLFD currently uses and the new fire boat that Excelsior Fire purchased. The best practice is to have similar equipment and vehicles to our mutual aid partners. 5. New Brush/Utility Apparatus - The City of Orono should start the process of specification and ordering of a new brush/utility apparatus. The specification should be similar to one purchased in 2023 recommendations. This new brush/utility will be used in response to medical or wildfire calls mainly. 6. New 6x6 Brush/Medical Utility – The City of Orono should start the process of specification and ordering a new 6x6 brush/medical response unit with trailer similar to the one Long Lake Fire currently operates. 7. Online Shift Scheduling Software – The City of Orono and the Orono Fire Department will need an online personnel scheduling software. The Fire Chief should review existing online scheduling software on the market. These online shift scheduling systems should be able to work with both POC and Full-time personnel. It should also integrate with our fire station display dashboards and have an app for ease of use by the firefighters. This should be implemented before firefighters are hired and responding to incidents. 8. Online Training Software – The City of Orono and the Orono Fire Department will need an online training platform. The Fire Chief should review existing online training platforms on the market. These online training platforms should be sanctioned by the Minnesota Board of Firefighter Training and Education. This should be implemented before firefighters are hired and responding to incidents. 7.2.4 Miscellaneous 1. State Fire Marshall – The Fire Chief will contact the State fire Marshall’s office to do an inspection of Station 2 for the purpose of obtaining a fire department identification number. 2. Orono should start to engage Medina in conversation for the Orono Fire Department to cover the small area of Medina which had been covered by the Long Lake Fire Department starting January 1,2026 Orono Fire Needs Assessment 64 | Page 7.3 Recommendations for 2025 The recommendations below should be started in 2025 due to a need or the item has a longer lead time. We will break them out into each category. 7.3.1 Personnel 1. Station 1 Firefighters – The City of Orono will need to hire part-time or paid-on-call (POC) firefighters. The firefighters need to be hired about 6 months prior to responding to calls in this service area. These firefighters will be used on-call and for the duty crews. 2. Fire Training Chief – The City of Orono and the Orono Fire Department should hire a full- time fire training chief. The Fire Chief should create a position profile and job duties for this individual in 2025. This new position will need to respond to calls for emergency service during the day. This is a position, once established, could be used by our surrounding fire departments for fire training on a contract basis. It also could operate the joint Fire Police Training Facility, if one is built. The posting should occur at the end of the year and the start date should be January of 2026. This investment would help our fire department become even better, similar to Plymouth, Minnetonka, Chanhassen and Chaska. This training officer could be contracted out to surrounding fire departments as recommended in the Assessment of Shared Services 19 conducted by McGrath Consulting Group in July of 2016 7.3.2 Apparatus & Equipment 1. Personal Protective Equipment - The City of Orono will need to outfit each firefighter with PPE. Staff recommends purchasing the PPE and adding it to the Capital Budget plan and replacing it every five years. This will give a firefighter a front set of PPE and a backup set of PPE after year five. Staff recommends that this PPE be funded through the operating budget uniform line item by annual transfer to the Fire Capital Fund. 2. Fire Equipment for Station 1 - The City of Orono will need to purchase equipment for Station 1. This could be equipment that was donated to the City of Long Lake or other equipment needed Fire Station. 3. New Pick-up Utility – The City of Orono should start the process of specification and ordering a new pick-up utility vehicle. This new vehicle would be used to transport hose and equipment from scenes along with the ability to transport people. It would also be used by firefighters for transport to classes. 19 Assessment of Shared Services: Shared Training Services, Staffing and Personnel Deployment for the Long Lake, Loretto, Maple Plain and Mound Fire Departments by McGrath Consulting Group, Inc. July of 2016 Orono Fire Needs Assessment 65 | Page 7.4 Recommendations for 2026 and beyond 7.4.1 Facility 1. Replace Dock on Lake Minnetonka – The City of Orono should purchase a new wider and more stable dock for the fire boat and City’s pontoon. The dock should be a minimum of 4 feet wide and be made out of a non-slip composite or aluminum decking. The current dock was donated a while ago and is not in the best shape for use as an emergency dock. It is difficult to load and unload the equipment needed for response on Lake Minnetonka with the smaller width of the dock. 2. Orono Fire and Police Joint EOC & Training Facility – The City of Orono should review adding an Emergency Operations Center (EOC), live fire training facility and classrooms to Station 1 or surrounding properties for joint training usage by the fire and police departments. This could be used as a regional training facility for surrounding mutual aid partners on a contractual basis. It would function as the main EOC for the City of Orono. The Fire Chief of Training could help run this joint training facility. This training facility would fill a void in the area since there isn’t a training facility within 20-minutes of our area In Summary, staff recommends the following 5-year goals; equipment and apparatus modernization, upgraded fire stations, 24/7 staffed stations with a combination of duty crews and full-time personnel, a more efficient fire department, a joint Fire and Police Training Facility and EOC. These recommendations will bring the Orono Fire Department to the current best practices and national standards. Orono has the personnel and resources to move the department forward and make it a model department for the future. This plan will serve as a road map to the future for the department. The plan includes the ability to keep the facilities, personnel and equipment up to date and meeting guidelines. It helps identify critical issues and potential impediments to implementation. Raising cost and the need to identify long term funding is addressed as we look into the future towards 2040. Please see Annex B for staff’s long-term CIP for the Orono Fire Department. Orono Fire Needs Assessment 66 | Page Annex A – Heat Maps The above heat map is for alarm calls in the City of Orono in the past 9 years. Orono Fire Needs Assessment 67 | Page The above heat map is for fire calls in the City of Orono for the past 9 years. Orono Fire Needs Assessment 68 | Page The above heat map is for medical calls in the City of Orono for the past 9 years. Orono Fire Needs Assessment 69 | Page The above heat map is for the other calls in the City of Orono in the past 9 years. Orono Fire Needs Assessment 70 | Page Annex B – Orono Fire Capital Plan Orono Fire Needs Assessment 71 | Page Annex C – Orono Fire Organizational Chart Orono Fire Needs Assessment 72 | Page Annex D – Timeline Orono Fire Needs Assessment 73 | Page Orono Fire Needs Assessment 74 | Page Annex E – Management Component Charts Foundational Management Elements Chart Long Lake Fire Department Mission, Vision, Strategic Planning, Goals and Objectives Mission Statement Yes Displayed Yes Periodic Review Yes Vision Established and Communicated Yes Values of Staff Established Yes Strategic or Master Plan No Adopted by Elected Officials N/A Published and Available N/A Periodic Review N/A Agency Goals and Objectives Established Yes Date Developed Annually Periodic Review Yes Tied to Division/Personnel Performance Statements/Plans Yes Objectives Linked to Programs N/A Performance Objectives Established N/A Code of Ethics Established Yes Orono Fire Needs Assessment 75 | Page Management and Processes Chart Long Lake Fire Department Availability of SOPs, Rules and Regulations, Policies Copies of Rules Provided Yes Last Date Reviewed Annually Copies of SOGs or Guidelines Available Yes Regular Update Yes Process for Development of New SOGs Yes SOGs Used in Training Evolutions Yes Policy Manual Available Yes Reviewed for Consistency Yes Reviewed for Legal Mandates Yes Training on Policies Provided Yes Internal Communications Regularly Scheduled Staff Meetings Yes Written Staff Meeting Minutes No Memos Yes Member Newsletter Yes Open Door Policy Yes Record Keeping and Documentation Chart Orono Fire Needs Assessment 76 | Page Long Lake Fire Department Document Control Process for Public Access Established Yes Hard Copy Files Protected Yes Computer Files Backed Up No Document Security Building Security Yes Office Security Yes Computer Security Yes Monetary Controls Used Cash Access Controls N/A Credit Card Controls Yes Purchasing Controls Yes Reporting and Records Periodic Report to Elected Officials Yes Financial Report Yes, annually Management Report Yes Annual Report Produced Yes Distributed to Others Yes Required Maintenance Records Incident Reports Yes Patient Care Reports Yes Exposure Records Yes SCBA Testing Yes Orono Fire Needs Assessment 77 | Page Hose Testing Yes Ladder Testing Yes Pump Testing Yes Breathing Air Testing Yes Orono Fire Needs Assessment 78 | Page Annex F – Equipment Standards NFPA 1901 governs the design of fire apparatus while NFPA 1500 20 addresses firefighter healthy safety. Together these two standards have assisted in developing the concept of the “Clean Cab”. In the typical fire apparatus design, contaminated firefighter protective gear and equipment are loaded or bracketed into the apparatus cab as firefighters leave a fire incident and return to the fire station. The smell of a “fire” and associated carcinogen particles lingers in the cab and is noticeable even days later. The science has proven that carcinogens attach to the PPE and equipment and continue to off-gas while firefighters are in the apparatus. This concept focuses on specifically designing the cab of new apparatus to be free from firefighting equipment that can be easily contaminated on the fireground. This includes equipment such as self-contained breathing apparatus (SCBA), tools, hand lights and other small equipment. The design provides a nonporous interior so that the cab can be easily cleaned after a fire to reduce any secondary cross contamination. The goal is to reduce firefighter exposure to contaminated gear and off-gassing equipment and to address numerous other safety concerns. Long Lake Fire does go through a gross decontamination process on scene after every fire incident before going back to the fire station. The Orono Fire Department should incorporate this best practice into our specifications for all new fire apparatus and push to make sure this is in any used fire apparatus that we may purchase going forward. Annex D of NFPA 190121 includes life cycle recommendations regarding frontline and reserve apparatus. The standard recommends that apparatus should provide 15 years of frontline service and then be turned over for reserve status. The annex further recommends that apparatus that are more than 25 years old be retired from the vehicle fleet. Reviewing the above fleet, the fire department should have 2 frontline engines and one reserve. Currently one apparatus is at the 25-year mark and in need of replacement. There will need to be a significant investment in the fleet over the next 5 to 10 years regardless of who is operating the fire department. This investment may need to be sooner due to the ever-lengthening lead times for fire equipment, PPE and apparatus. Common life expectancy for types of apparatus are as follows; Engine/Pumper 20 years, Ladder 25 years, Tanker/Tenders 25 years, Rescue 10 years, Utility 10 years, Staff 7 years or if a vehicle is over 100,000 miles. 20 NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; NFPA 21 NFPA 1901: Standard for Automotive Fire Apparatus; NFPA Orono Fire Needs Assessment 79 | Page Annex G – Emergency Response Staffing Charts Fire Response Staffing Responders On Scene Roles 1 Incident Commander 1 Engine/Pump Operator 2 Firefighters on attack line 2 Firefighters on backup line 1 Company Officer/Firefighter for attack line 1 Company Officer/Firefighter for backup line 2 Firefighters for search and rescue 2 Firefighters for ventilation 2 Firefighters for rapid intervention 1 Aerial/Ladder Operator 15 Total Responders Needed Non-Structure Fire Staffing Responders On Scene Roles 1 Incident Commander 1 Engine/Pump Operator 1 Engine/Pump Officer 2 Firefighters on attack line 5 Total Responders Needed Orono Fire Needs Assessment 80 | Page EMS Incident Staffing Responders On Scene Roles 1 Rescue Operator 1 Rescue Officer 2 Patient Care 4 Total Responders Needed Auto Crash with Extrication Incident Staffing Responders On Scene Roles 1 Incident Commander 1 Engine/Pump Operator 1 Engine/Pump Officer 2 Firefighters on attack line 1 Backup Engine/Pump Operator 1 Backup Engine/Pump Officer 2 Extrication 1 Rescue Operator 1 Rescue Officer 2 Patient Care 13 Total Responders Needed Orono Fire Needs Assessment 81 | Page Annex H – Firefighter Health and Safety Information Ensuring the health and safety of employees should be a high priority in any business or government organization. Many fire service organizations offer proactive health and wellness programs designed to promote and support healthy lifestyles. This program helps to ward off illness and injury. The best practice is to follow NFPA 1582 22 and International Association of Fire Chiefs (IAFC) / International Association of Fire Fighters (IAFF) wellness program 23. Firefighters need to be medically fit to meet the strenuous duties associated with fire ground task and emergency response. In addition, state and federal law mandates respiratory medical assessment, clearance and fit testing for anyone required to wear a respirator. CFR 1910.134(e)(1) requires employees obtain a medical clearance from a physician or other licensed health care professional before they can wear a respirator (including N95, N100, P100 and HEPA respirators), and must be fit tested annually. A 10-year review (1994-2004) of firefighter line of duty death statistics revealed that 45 percent were the result of heart disease. In 2010, The National Institute for Occupational Safety and Health (NIOSH) conducted a study of the prevalence of cancer in 30,000 firefighters. NIOSH researchers found that firefighters had a 9% increase in a cancer diagnosis and a 14% increase in cancer related deaths. According to NFPA, more than 68% of all firefighters will develop some form of cancer in their lifetimes. The rate of line of duty deaths from cancer-related illness is increasing rapidly and is on pace to overtake cardiac disease as the leading cause of firefighter deaths nationwide. Ensuring employees are medically cleared to perform rigorous fire ground tasks, along with identifying any pre-existing conditions which may place an employee in jeopardy, is an important screening component in the hiring process and beyond. According to the International Association of Firefighters, more than 12% of all firefighters will develop heart disease at some point in their lives. Even young and healthy firefighters suffer from hardened arteries and impaired heart function after just three hours of prolonged firefighting, according to a 2010 study from the Illinois Fire Service Institute.24 22 NFPA1582: Standard on Comprehensive Occupational Medical Program for Fire Departments, NFPA. 23 The Fire Service Joint Labor Management Wellness-Fitness Initiative Fourth Edition 24 https://mnfireinitiative.com/resources/heart-health/ Orono Fire Needs Assessment 82 | Page Annex I – References Peers The following individuals are peers that I had discussions and conversations with about the Orono Fire Department. Minnetonka Fire Chief, Chanhassen Fire Chief, Eden Prairie Fire Chief, Retired Chaska Fire Chief, Retired Eden Prairie Fire Chief, Retired Edina Fire Chief, Plymouth Battalion Chief, Plymouth Deputy Chief, Long Lake Deputy Chief, Outreach Liaison with HCMC, Rogers City Administrator, Orono Police Chief, Hopkins Fire Chief, Excelsior Fire Chief, Chanhassen Battalion Chief, Edina Operations Chief, Brooklyn Center Fire Chief, Dayton Fire Chief, Captain Long Lake Fire, Long Lake Firefighters, Retired Minnetonka Battalion Chief, Victoria Fire Chief, Carver Fire Chief, Senior Director of EMS with HCMC Legislators The following individuals are legislators that I had discussions and conversations with about the Orono Fire Department. Senator Kelly Morrison, Representative Andrew Meyer State Agencies The following individuals were state agencies that I had discussions and conversations with about the Orono Fire Department. Minnesota State Fire Marshal’s Office, Minnesota State Auditor’s Office, Office of Minnesota Secretary of State, Minnesota Department of Revenue, Minnesota Legislative Commission on Pensions and Retirement, MnFire Vendors The following are vendors that I had discussions and conversations with about the Orono Fire Department. MacQueen, Pierce, Fire Safety USA, EONE, Clarey’s, Custom Fire, Midwest Fire, 5 Bugles, Oertel Architects, CNH Architects, EAPC Architects, Alex Air Apparatus, Purvis, First Due, First Arriving, Lexipol, Vector Solutions Publications The following publications were utilized in the making of this report NFPA US Fire Department Profile 2020, The Fire Service Joint Labor Management Wellness-Fitness Initiative 4th Edition, Community Risk Reduction Planning version 4, Community Risk Assessment version 1.5, The Path of Evolution The Red Ribbon Report Leading the Transition in Volunteer and Combination Fire Departments International Fire Chief Association (IFCA) 2005, A Call for Action The Blue Ribbon Orono Fire Needs Assessment 83 | Page Report Preserving and Improving the Future of the Volunteer Fire Service IFCA 2004, NFPA 1901, NFPA 1912, NFPA 1710, NFPA 1720, NFPA 1925, NFPA 1001, NFPA 1002, NFPA Third Needs Assessment of the US Fire Service Minnesota, NFPA 1021, NFPA 1031, NFPA 1071, NFPA 1201, NFPA 1300, NFPA 1500, NFPA 1582, NFPA 1730, Performance Indicators for Transition to a Combination Fire Department by Eddie Buchanan Fire Engineering, Studies The following studies were utilized in the making of this report. City of Corcoran MN Fire Service Comprehensive Growth Plan 2018, Tumwater Fire Department Regional Fire & Emergency Services Study 2019, Dayton Fire Department Study 2019, Assessment of Shared Service 2016 Long Lake, Loretto, Maple Plain and Mound Fire, Opportunities for Collaborative Efforts Feasibility Study 2011 Hamel and Loretto Fire Department, Feasibility Study for Shared or Cooperative Fire and Emergency Services 2011 Minnetrista, Mound and St Bonifacius, City of Orono Study 1980 Long Lake Volunteer Fireman’s Relief Association Station 1 340 North Willow Drive Orono, Minnesota 55356 Office: 952-473-9701 Station 2 3770 Shoreline Drive Orono, Minnesota 55391 Serving Long Lake, Orono, Medina and Minnetonka Beach Long Lake Volunteer Fireman’s Relief Association Station 1 340 North Willow Drive Orono, Minnesota 55356 Office: 952-473-9701 Station 2 3770 Shoreline Drive Orono, Minnesota 55391 Serving Long Lake, Orono, Medina and Minnetonka Beach Members of the Orono City Council, The cities of Orono and Long Lake have asked their citizens to step up to become fully trained and certified fire service professionals and build a fire department that serves the needs of the collective community. That’s exactly what we, the current members of the Long Lake Volunteer Fireman’s Relief Association (LLVFRA) and our predecessors have done. We have selflessly dedicated years of our lives to forming a highly trained, successfully functioning, well respected fire department that is set up to serve the needs of our larger community today and to grow along with the needs of our community’s future. As the two cities have grappled over their future fire protection, the members of the LLVFRA have had one and only one request and that is to keep this fire department whole. Remaining whole not only preserves the successful department that you asked us to build for this community but also we, as knowledgeable fire industry professionals, understand that fire related emergency response needs are best served when resources and efforts are combined to service a common area. In other words, when cities work together the citizens receive better, faster and more cost-effective services. This is well- known and accepted as an industry best practice. Because of the recently proposed plans to prematurely annex Station 2 and its call area, which goes directly against our request, we feel that it is important to repeat our strongly encouraged recommendation to keep this department whole. It simply does not benefit our community to dismantle this operationally successful fire department and in turn create two superfluous departments with uncertain futures. Members of the LLVFRA are citizens of our collective community who serve our collective community and want the opportunity to continue to do so as one department for decades to come. As a demonstration of your stated support of the dedicated and proud Firefighters who serve your community, we ask you to vote against any accelerated timeline(s) that would in any way dismantle or separate the Long Lake Fire Department prior to the end of the existing contract. Respectfully, The members of the Long Lake Volunteer Fireman’s Relief Association From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Wednesday, June 7, 2023 5:39:13 PM Fire Department Comment Card First Name Sandy Last Name Whisler Address 2683 North Shore Drive City Wayzata State MN Zip Code 55391 Date 7 June 2023 Orono Resident Yes Comments Hello, Please add the option to negotiate,in good faith, with the Long Lake Fire Department! Having a report written by the person who directly benefits if Orono creates a fire department is, at a minimum, a conflict of interest. We do not need an independent Fire Department. Thank you Sandy Email not displaying correctly? View it in your browser. 1 James VanEyll From:noreply@civicplus.com Sent:Wednesday, June 7, 2023 1:31 PM To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Fire Department Comment Card First Name Victoria Last Name Seals Address 3620 Eileen Street City Orono State MN Zip Code 55359 Date June 7, 2023 Orono Resident Yes Comments The City of Orono is best set up to administer a fire department. The great work of Orono staff allows for opportunities in efficiencies partnering with the other departments such as police, finance, and administration. This is the conversation that Orono started back in 2018 with the council and staff at the City of Long Lake. The city of Orono has a larger staff that can be leveraged to support the volunteer firefighters and all the work they are doing. They deserve that and I believe that is why James made the move to Orono. It has always been Orono’s intention to support its neighboring cities (if they so choose) not unlike what they have done with police and public works. It is a slap in the face of staff and residents when neighboring cities make comments like they “don’t trust Orono to deliver service.” I have never talked to a firefighter or police officer that doesn’t go above and beyond in their roles regardless of what name is on their sleeve, so these statements are unwarranted and unhelpful for the community. As for the two cities partnering together. It appears to me that the issues between the two cities have been brewing far before 2 any of the current councils/mayors have been in their seats. Was it the push from a previous Mayor to annex Long Lake into Orono that caused bad blood in the 90’s between the two cities? Was it Long Lake’s 30-day notice to no longer have Orono Police service their city even though they claim there were no issues with service? Who knows, but those moves probably aren’t helping where we are. Email not displaying correctly? View it in your browser. 1 James VanEyll From:noreply@civicplus.com Sent:Tuesday, June 6, 2023 5:05 PM To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Fire Department Comment Card First Name Ted Last Name Woychick Address 4140 North Shore Drive City Orono State MN Zip Code 55364 Date 6/6/23 Orono Resident Yes Comments I’m a 20 year Orono resident . I’ve also been a member of the Long Lake Fire Department for 19 years . The attempt by Orono to take over the fire department has been unethical and disingenuous. The same formulas weren’t used to determine the costs on the various COA’s. The hiring of the former Chief, the purchase of the command truck for the department and then pulling it back . The list of slights and jabs is long. I encourage Orono to return to the negotiation table with Long Lake. Leave their egos at the door. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Tuesday, June 6, 2023 8:45:13 AM Fire Department Comment Card First Name Carrie Last Name Woychick Address 4140 North Shore Drive City Orono State MN Zip Code 55364 Date 6/6/2023 Orono Resident Yes Comments Orono does NOT need its own fire department! Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 29, 2023 7:13:39 PM Fire Department Comment Card First Name JAY Last Name HULBERT Address 3035 casco point rd. City WAYZATA State MN Zip Code 55391 Date 5/29/23 Orono Resident Yes Comments I would encourage the current leadership to put forth a "Business Case" for why at this time the change is required. I quite frankly dont know what side of the story to believe. What are the facts, there seems to be just noise. A change of this magnitude is bound to recieve scruitny. Without the facts and a very large degree of transparency people will view this as a power grab. For a change of this size my opinion is; this can't just be about I want to control and or you dont agree with the personalities. How are we residents going to be financially impacted not just today but five years from today. Repectfully Jay Hulbert PS Good Call on the Golf Course vs Pickleball Email not displaying correctly? View it in your browser. From:woychick@mchsi.com To:Denny Walsh; Matt Johnson; Richard Crosby; Alisa Benson; James VanEyll Date:Wednesday, May 24, 2023 2:24:45 PM Hello, I would like to express my thoughts on the latest city council meeting (5/22/2023). At that meeting Mayor Walsh stated that 100 comment cards had been received regarding the creation of a new Orono Fire Department. He also stated that 60 were in favor of such action. I took it upon myself to compute the actual totals with the 81 responses that the public has access to. 40 cards for residents asking for no new fire department (2 of those cards were 2 people responding so I have calculated that as 2 votes each). 42 No votes 32 cards for residents saying yes for new department included in that vote is one from the mayor 1 card no vote from non resident (Long Lake) 4 cards yes vote from non residents (2 Florida, 1 Mound, 1 Minnetonka Beach) 2 cards for more clarification 1 card asking to come to a common ground 1 card seeking resolution regarding a citizen. That leaves 19 cards that the public has no access to. Even if all cards were a vote for yes that leaves us with 51 votes for. How do we meet the 60 that the mayor claims? Once again I ask for transparency and true statements regarding the input from citizens. In attending and watching these meetings for over a year there is seems to be inflexibility in regards to the council. We are asked to give comments and concerns but are then treated as a petulant child. There was discussion about citizen input and the response from certain council members was that they were elected and there is no need to have a discussion on each item. We had open discussions on Summit Beach, Orono Orchards Golf Course and will be looking for input for Hackberry Park. Creation of a new fire department is a tremendous expenditure but you will not have an open forum. What are you afraid of? In closing I believe the decision to part ways was made long ago and with no consideration given for what this department has meant to both communities and the others we support. There is a saying, &amp;amp;amp;#034;Dont throw the baby out with the bathwater&amp;amp;amp;#034;. Perhaps we should heed this proverb. In all transparency I am the wife of a firefighter. I do not need to be thanked for his service. But I am deeply saddened by the disregard for what is happening to the camaraderie, respect and tradition of LLFD. Please feel free to reach out for any further discussion. Sincerely, Carrie Woychick From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Tuesday, May 23, 2023 8:14:27 PM Fire Department Comment Card First Name John Last Name Merideth Address 405 Oxford Road City Orono State MN Zip Code 55356 Date May 23, 2023 Orono Resident Yes Comments We are OPPOSED to a new fire department for Orono. Regardless of the legitimacy of complaints about which city pays the most, the current arrangement is excellent. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Tuesday, May 23, 2023 9:12:11 AM Fire Department Comment Card First Name bill Last Name wyatt Address 4235 co rd 6 City orono State mn Zip Code 55356 Date 5/23/23 Orono Resident Yes Comments stay with firedepartments we have. we don't need a new one. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Tuesday, May 23, 2023 6:56:32 AM Fire Department Comment Card First Name Mike and Ann Last Name Hilbelink Address 85 Golden View City Orono State MN Zip Code 55356 Date 05/23/23 Orono Resident Yes Comments My wife and I look around and observe cities, counties, our state, and US government spending money like there’s no tomorrow. We can’t understand why it’s not possible for representatives from Long Lake and Orono to sit down and negotiate an arrangement that would protect us and be acceptable by both cities. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 22, 2023 12:29:12 PM Fire Department Comment Card First Name Daniel Last Name Kokesh Address 1820 Lakeview Ter City Long Lake State MN Zip Code 55356 Date 05/22/2023 Orono Resident Yes Comments I do not understand the need for Orono to have its own fire department. As I understand it, with Orono's larger population a shared service with Long Lake already gives the city the majority share in deciding what happens within the fire department. The infrastructure, equipment, and firemen are already in place with the Long Lake fire department. It makes no sense to have two departments within the same area and just strikes me as a misuse of funds. Orono has already wasted money on buying equipment and hiring a chief and now it looks like they'll need lawyers. It's not complicated, take the ego's out of it and go sit down with Long Lake and work it out. If it needs to be worked out. It would seem an agreement has been in place for years and could just be extended with whatever legitimate modifications that need to be made. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 22, 2023 11:40:59 AM Fire Department Comment Card First Name Jammie Last Name Kokesh Address 1820 Lakeview Ter City Long Lake State Minnesota Zip Code 55356 Date May 18 Orono Resident Yes Comments There are so many things to accomplish as a community that are being overlooked. The fighting over the fire department is a huge expense, when funds could be used towards roads, infrastruter. Keep the fire department with Long Lake. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 22, 2023 10:35:31 AM Fire Department Comment Card First Name Calvin Last Name Litsey Address 490 Old Long Lake Road City Wayzata State MN Zip Code 55391 Date May 25, 2023 Orono Resident Yes Comments I guess I can’t see why we don’t continue to work with Long Lake. It’s worked for years with good coverage. If anything, sharing resources with adjoining communities is something we should seek out and makes sense. Thanks. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 22, 2023 7:51:28 AM Fire Department Comment Card First Name Nathan Last Name Hoffman Address 905 willow view drive City Orono State Mn Zip Code 55356 Date 5/22/2023 Orono Resident Yes Comments Two very small towns - Orono and long lake - should not individually need their own fire depts. Fire depts are incredibly expensive to run with some liability as well. Hoping a reasonable contract rate could be negotiated to share a fire dept between the two towns. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Monday, May 22, 2023 7:50:41 AM Fire Department Comment Card First Name Brian Last Name Turbeville Address 997 Wildhurst Trail City Mound State Minnesota Zip Code 55364 Date 5/22/2023 Orono Resident Yes Comments I don't understand the "WHY" that question had not been answered or addressed by council. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 3:36:29 PM Fire Department Comment Card First Name Susan Last Name Pearce Address 591 N STREAM RD City Wayzata State MN Zip Code 55391 Date May 19, 2023 Orono Resident Yes Comments Please consider the following: 1. There is no data showing actual loss due to the current service provided by Long Lake. 2. Table shows fire costs per household are higher in Orono than Long Lake. Please note that Long Lake population and geography is much smaller than Orono. This is a misleading comparison. 3. Cooperation between local communities is necessary for effective governance. Long Lake Fire has a long record of providing Orono prompt, effective service. Infrastructure has been built and maintained based on our joint contract. If Orono builds a redundant department how does Long Lake maintain its facilities? What other services are affected in the future? The evidence provided does not support Orono developing its own Fire Department. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 4:00:27 PM Fire Department Comment Card First Name Maria Last Name Purvey Address 32 Westwood Dr. City Long Lake State MN Zip Code 55356 Date 5/19/23 Orono Resident No Comments Re May 22 Orono Fire Department Meeting: Question: 1. Why does Orono need to create a duplicate fire department/re- invent the wheel? 2. Were the meetings between Orono and Long Lake city council members to discuss possible solutions to the fire department question in earnest or just smoke and mirrors on Orono's part - i.e. had Orono already decided they were going ahead with creating their own fire department? Concerns: If Orono has the money to create their own fire department, I will certainly bear this in mind the next time there is any referendum on the ballot (i.e. for Orono schools funding) when I vote and will likely be marking the "no" box. I realize these questions did not meet the May 18 deadline but still wanted them voiced. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 4:54:11 PM Fire Department Comment Card First Name Bruce Last Name Engelsma Address 990 Partenwood Road City Orono State Mn Zip Code 55356 Date 5/19/23 Orono Resident Yes Comments I have been a resident of the City since 1980. We have been well served by our association with Long Lake and the current fire department arrangement. We don’t need to start our own fire department. Are you really looking for input in light of already purchasing equipment and hiring personnel. I would urge you to work with Long Lake on renewing the existing agreement. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 9:09:33 PM Fire Department Comment Card First Name Rebecca Last Name Lucking Address 900 Dakota Ave City Orono State Mn Zip Code 55356 Date 05/18/23 Orono Resident Yes Comments The citizens of Orono need to decide best use of budget/resources and more collaboration with members of the community and surrounding communities needs to happen. The collaboration with Long Lake has been successful and it is not clear why we are spending tax payer dollars on building another fire station. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Saturday, May 20, 2023 8:01:33 AM Fire Department Comment Card First Name Grant Last Name Andreasen Address 1802 Lakeview Terrace City Orono State MN Zip Code 55356 Date 05/20/23 Orono Resident Yes Comments The existing system of receiving support from the Long Lake Fire Department has been functioning well for a long time. I don’t see the benefit of spending so many tax dollars on a new Fire Department for Orono. I think there could be better ways to spend our tax dollars, such as preserving open spaces to help Orono keep its rural feel and to help those less fortunate in the community that have real needs. Perhaps this should be on a ballot so the citizens of Orono can vote on it. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Saturday, May 20, 2023 9:49:35 AM Fire Department Comment Card First Name Kevin Last Name Landgraver Address 2570 Thoroughbred ln City Orono State Mn Zip Code 55356 Date 5/19/23 Orono Resident Yes Comments Put it to a vote on a ballot. Orono has one of the most highly educated populations. If the idea makes financial sense and the increase in public safety is clear, voters will approve. What are you hiding? Orono Watch 4 U! Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Sunday, May 21, 2023 8:37:42 AM Fire Department Comment Card First Name Janna Last Name Sundby Address 3587 North Shore Drive City Wayzata State MN Zip Code 55391 Date May 21, 2023 Orono Resident Yes Comments I believe we would be best served by sharing / maintaining Fire Department coverage with Long Lake and perhaps even expanding that coverage. Going it alone seems contradictory to what most other cities and counties across the country are doing. Hiring a Fire Chief and buying a truck before getting input from the citizens of Orono was not a good idea. Shows poor leadership. Mayor and Council are public servants, not autocrats. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 1:13:17 PM Fire Department Comment Card First Name David Last Name Hust Address 2225 Devin Ln City Long Lake State MN Zip Code 55356 Date 5/19/2023 Orono Resident Yes Comments Mayor and City Council members, Does Orono really need its own fire department? Duplicity in municipalities is not something we need or can afford in Orono. The need for Orono to have its own fire department comes down to control. The Mayor and the City Council have a need for control and a misguided thought that they can do it better. The mayor and most of the City Council will not be re-elected and the city does not need to be stuck with a fire department after their departure. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 11:51:30 AM Fire Department Comment Card First Name Kim Last Name Carswell Address 261 cygnet place City long lake State MN Zip Code 55356 Date May 19 2022 Orono Resident Yes Comments I understand the comments will be sorted by residence and only comments from Orono will be collected. If this is true it does on reflect the community that the Long Lake Fire Dept serves today. That community is much bigger than Orono and all the residents in that community should have a voice in this matter. Thank you Kim Carswell Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 12:20:47 PM Fire Department Comment Card First Name zig Last Name peret Address 1340 rest point circle City orono State mn Zip Code 55364 Date 5/18/23 Orono Resident Yes Comments Ignoring the noise and drama around the fire department topic and solely just reviewing the available facts it is clear to me that the City Counsel is moving in the right direction to establish its own department for several reasons: 1. economics - Orono funds over 85% of the overall capital to the department. Our city pays for it, we should control it. 2. facilities and equipment - Long Lake is not making investments in maintaining the equipment or having a look forward strategy to having the appropriate resources available to provide sound protection to residents and their homes. No one is interested in a department with sub standard equipment to protect what is arguably a residence owners most valuable asset. 3. meeting or exceeding response guidelines - the response time table on page 24 of the Assessment document should be an eye opener. This is a critical factor in the event that lives are at risk. 4. timeline - the existing contract will expire and Orono has a plan in place to move forward while increasing value of what will be built for residence. I easily gravitate to this approach vs the existing Long Lake approach of kicking the can down the road. We are fortunate to live in an affluent community and I am in favor of a Fire Department worthy of our high standards to protect homeowners and their families in the event of an emergency. Zig. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 11:11:46 AM Fire Department Comment Card First Name Michael Last Name Brown Address 1241 Brown rd S. City Wayzata State MN Zip Code 55391 Date 5/19/23 Orono Resident Yes Comments This decision has a lot of moving parts. Make changes but work with Long Lake to try and meet their needs as well. Its the kind thing to do after being in an agreement for many years. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 11:06:42 AM Fire Department Comment Card First Name Nancy Last Name Haislmaier Address 743 Bridgewater Dr City Orono State Mn Zip Code 55356 Date 5/19/2023 Orono Resident Yes Comments No to a new Fire Department. Not the time to be expanding, it’s the time to be consolidating and sharing responsibilities with neighboring communities. Negotiate and work out a deal STOP spending money.!! Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 5:29:35 PM Fire Department Comment Card First Name Carl Last Name Borg Address 3414 Livingston Avenue City Orono State MN Zip Code 55391-9207 Date 5/18/2023 Orono Resident Yes Comments I think Orono could best maximize its fire and emergency services by collaborating with our neighboring communities to avoid duplication. One city could develop it's strengths and make them available available to a weaker neighbor. This level of cooperation might even allow each city to function within constantly shrinking budgets. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 6:02:38 PM Fire Department Comment Card First Name Christopher Last Name Jones Address 2320 Longview Circle City Orono State MN Zip Code 55356 Date 5-18-2023 Orono Resident Yes Comments At the very outset, this process of conducting an assessment to determine whether or not Orono needs to make a change to its fire protection roughly 2 years AFTER it terminated its services agreement with Long Lake is utterly farcical at best; it is the very definition of placing the cart before the horse or tilting at windmills. Any assessment of this sort should have been conducted by an independent contractor long before taking any action regarding the services agreement with Long Lake, a step in the process of research most 7th graders know about. Second, the decision to hire a fire chief for a department that doesn't yet exist (away from the department the city is trying to acquire in a hostile takeover!) is throwing taxpayer money down the drain. Then asking that fire chief to conduct an assessment as to whether or not Orono needs a fire department separate from the current arrangement with Long Lake is quite like asking the Sackler Family to conduct an assessment to determine whether or not the country needs more OxyContin. Adding one more senseless decision to this trash heap is then committing taxpayer funds for the purchase of a fire truck for a department that doesn't exist and for which a station doesn't exist. The optics alone make it clear there is no critical thinking about this process taking place, this is simply members of the City Council deciding they want to completely control a process that has been working well for decades. It's not much different than when in 2016 they terminated the services agreement with the Wayzata Fire Department to cover homes much closer to that fire department than any Orono FD, and that flawed decision now places citizens in jeopardy by incurring longer response times in critical situations. That members of Orono City Council would then try to have the fire relief funds transferred from Long Lake is another example of a control grab. That this tactic was employed provides more insight into the underhanded approach being employed by certain members of the council to wrest control of the fire services. This decision process is flawed from top to bottom and there is only one member of the city council willing to call it for what it is, total and complete BS. The other three are complicit in a failed effort to fix something that isn't broken and not one of them has the courage to admit they screwed up. Frankly, this isn't much different different than using a sharpie to 'will' a hurricane farther inland than hurricane experts had projected; let's buy a fire truck and hire a driver - see, we need a fire department. Orono does not need a new fire department; any attempt to convince the public otherwise is in the dreams of certain misguided public servants on the Orono City Council playing Sisyphus with an issue that doesn't really exist. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:22:14 PM Fire Department Comment Card First Name Colleen Last Name Hardin Address 1496 Park Drive City Mound State MN Zip Code 56364 Date 5/18/2023 Orono Resident Yes Comments I have lived in Orono since 1983. I have read the 79 page assessment. I do not see any valid reason for changing the current arrangement for fire protection through the city of Long Lake, as I am completely satisfied with the service and cost up until now. Please do not proceed with this withdrawal. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:22:45 PM Fire Department Comment Card First Name Matthew Last Name Coppock Address 485 Park Ave City Orono State MN Zip Code 55356 Date 5-18-23 Orono Resident Yes Comments Respectfully, I disagree with the decision to create a new Orono fire department. I believe compromise and negotiation with Long Lake to have them continue to provide fire services to Orono is the appropriate path forward. If Orono does decide to move forward with creating a new department, I believe the city council should clearly explain to residents what benefits this provides the city and how it is more fiscally responsible than continuing with our current agreement with Long Lake. Thank you. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:22:50 PM Fire Department Comment Card First Name John Last Name Holm Address 1485 Bay Ridge Rd City Orono State MN Zip Code 55391 Date 05/18/2023 Orono Resident Yes Comments We already have a community fire department in cooperation with Long Lake. To create our own independent development would require exceptional funding and not help the regional fire support that all our neighboring communities rely on for safety. Building our own development would take funds away from our wonderful long lake community and cost Orono to build infrastructure to support an independent department that is redundant to our current service. Every week I see a fire rescue from Long Lake pass thru 15/51 serving our communities. It works don’t mess with it. Just support it. We all win. John Holm Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:32:06 PM Fire Department Comment Card First Name Carrie Last Name Coppock Address 485 Park Ave City Orono State MN Zip Code 55356 Date May 18, 2023 Orono Resident Yes Comments It is completely irrational and fiscally irresponsible to duplicate a fire department so close to the existing department that has served the city so well for so long. Please figure out a way to work with the Long Lake fire department. Or try to work with the Navarre fire department, another fire department that is also close by. I’d also like to point out that the comment cards were delivered on the final day for open comments. It would have been easier for the citizens of Orono to read the report and be able to provide feedback if we had more that one evening to do so. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:33:50 PM Fire Department Comment Card First Name Brent Last Name Walton Address 2405 Dunwoody Ave City Orono State MN Zip Code 55391 Date 5/18/23 Orono Resident Yes Comments I have lived in the Navarre, Casco Point area for over 25 years. Up until recent years Orono contracted with Mound Fire for Fire services. Mound Fire response time was FAR superior to what we have now. I recommend contracting with Mound fire again. They could staff and operate the Navarre station along with their superior service from their main Fire station. Please bring Mound Fire back. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:43:02 PM Fire Department Comment Card First Name Margaret Ann Last Name Germundsen Address 2185 webber hills road City wayzata State MN Zip Code 55391 Date 5/18/2023 Orono Resident Yes Comments As a 25 year plus resident of Orono, my comments regarding Fire and emergency services are as follows: * If neither is broken don't fix it, the Orono police department is awesome and should remain as is. * The existing relationships in providing fire service are awesome and should remain as is. Creating a new Orono Fire Department is not necessary and would be cost prohibitive in hiring full time employees and building. a costly new fire facility, [purchasing new fire trucks etc instead of paid on call volunteers add unnecessary expense which would obviously raise taxes to the community This entire process also is obviously more about politics and power in Orono instead of keeping the best interest of Orono citizens in perspective. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 7:46:01 PM Fire Department Comment Card First Name David Last Name Dunn Address 2185 webber hills road City orono State MN Zip Code 55391 Date 5/18/2023 Orono Resident Yes Comments s a 25 year plus resident of Orono, my comments regarding Fire and emergency services are as follows: * If neither is broken don't fix it, the Orono police department is awesome and should remain as is. * The existing relationships in providing fire service are awesome and should remain as is. Creating a new Orono Fire Department is not necessary and would be cost prohibitive in hiring full time employees and building. a costly new fire facility, [purchasing new fire trucks etc instead of paid on call volunteers add unnecessary expense which would obviously raise taxes to the community This entire process also is obviously more about politics and power in Orono instead of keeping the best interest of Orono citizens in perspective. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 8:22:18 PM Fire Department Comment Card First Name Matt Last Name Trok Address 790 N Brown Rd City Long Lake State Minnesota Zip Code 55356 Date 5/18/23 Orono Resident Yes Comments You are wasting my taxpayer money by buying a fire truck and paying a fire chief that we don’t need. We should not be obsessed with have our own fire department- it should be figured out reasonably with neighboring communities. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 8:37:05 PM Fire Department Comment Card First Name Charles Last Name Jackley Address 80 Smith Ave City Wayzata State MN Zip Code 55391 Date 5/18/2023 Orono Resident Yes Comments I’m not in favor of the current plan to create a new fire department for the city of Orono and want to continue the status quo. I’m also very disturbed that the existing city govt has spent $725k+ of tax payer money on services related to this idea - even though it hasn’t got through yet. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 8:44:45 PM Fire Department Comment Card First Name Heidi Last Name Hust Address 2225 devin lane City Orono State MN Zip Code 55356 Date May 18 2023 Orono Resident Yes Comments As residents of orono we have supported the long lake fire department for over 30 years. Staffing a volunteer fire department is a challenge. Staffing 2 departments close together seems inefficient. Can’t long lake expand where the community garden is located? Reinventing the wheel and dividing volunteers seems like a huge expense. The biggest assets to an organization like this are the volunteers and the donors. You are ripping the community in half. To respond to a fire at my house orono would have to drive past long lake. Logistically and financially it seems that one unified department with community support is better than dividing the community. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 8:44:59 PM Fire Department Comment Card First Name Kenzie Last Name Jackley Address 80 Smith Ave City Wayzata State MN Zip Code 55391 Date 5/18/23 Orono Resident Yes Comments I am not in favor of Orono starting their own fire department. This seems like a poor financial and safety choice for our Orono citizens. I am disturbed at the lack of acknowledgment the majority of the Orono city council is taking of its actual citizens who this directly affects. Also, this card only arrived in our mailbox today, May 18th, which is the last day to make comments. I appreciate actually receiving something in the mail but this was poorly executed. It feels like it was something done for the council to say that they asked the public however they really are not giving the public time to respond. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 9:22:43 PM Fire Department Comment Card First Name Susan Last Name Manikowski Address 3505Christina Dr City Orono State MN Zip Code 55359 Date 5-18 Orono Resident Yes Comments Creation of strife between cities of LL and Orono impacts community relationships. Why is there not an option to identify a win win situation for both cities, promoting cooperation and team work? Mediation seems reasonable under the present circumstances. Is it being considered? Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 9:31:09 PM Fire Department Comment Card First Name Debra Last Name Cornick Address 4305 Chippewa Lane City Orono State MN Zip Code 55359 Date 5/18/23 Orono Resident Yes Comments You mentioned limitations with Orono PD and LLFD working cohesively? Is that a new development? Is that what the staffs of the departments are reporting? Is the stress of the present situation contributing to these concerns and potentially impacting the safety and security of citizens serviced by these departments? Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 9:43:30 PM Fire Department Comment Card First Name Kathy Last Name Sweetman Address 475 Deborah Drive City Orono State MN Zip Code 55359 Date 5/18/23 Orono Resident Yes Comments How do you propose to work cooperatively with all the stakeholders: Orono citizens ,Long Lake citizens, fire services providers, and leaders of Long Lake and other cities to preserve quality services and the esprit de corps we currently enjoy? Concrete steps please. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 9:47:55 PM Fire Department Comment Card First Name Laura Last Name Halldin Address 4315 Chippewa Lane City Orono State MN Zip Code 55359 Date 5/18/23 Orono Resident Yes Comments My understanding is the training and cohesiveness of the LLFD has never been stronger. How is forming a new FD going to impact that? Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Thursday, May 18, 2023 10:22:05 PM Fire Department Comment Card First Name Aaron Last Name Printup Address po box 104 City Crystal Bay State MN Zip Code 55323 Date May 18, 2023 Orono Resident Yes Comments I support the Orono Fire service. Would love to see Long Lake partner, but I understand they may not like to do that in this highly emotional climate. Was there an outcry for open forums over the Policing issue years ago? Thank you Police Officers and Firefighters for all you do. We love you no matter the municipal name on your vehicle or shoulder patch. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 7:47:37 AM Fire Department Comment Card First Name Alena Last Name Severson Address 4635 Tonkaview lane City Orono State Mn Zip Code 55364 Date May 19,2023 Orono Resident Yes Comments I am 100% in support of having an Orono fire department. For the size of our city we should definitely have the resources available to us for emergencies. I have 3 small children and emergency services are very important to us and have quick response times. My brother was a firefighter in chanhassen and is now a Bloomington police officer. He talks all the time how crazy it is that Orono does not have their own fire department. Please vote yes and support an orono fire department. Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:James VanEyll; Nola Dickhausen Subject:Online Form Submittal: Fire Department Comment Card Date:Friday, May 19, 2023 7:59:27 AM Fire Department Comment Card First Name Paul Last Name Aasen Address 1570 CR6 City Orono State MN Zip Code 55356 Date 5/19/2023 Orono Resident Yes Comments I oppose the formation of a separate Orono fire department. Shared service is a great model for cities the size of Orono and Long Lake. It is clear that the current negotiations are not based on a spirit of cooperation and service. Stop wasting taxpayer time and money on feasibility studies and hiring transitional staff. Get back to the negotiating table, leave the egos and personalities at the door and get about the business of the people. Thank you. Email not displaying correctly? View it in your browser. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7374 RESOLUTION FOR THE REMOVAL NAVARRE SERVICE AREA FROM THE LONG LAKE FIRE DEPARTMENT SERVICE AREA AND RESUMPTION OF ORONO CONTROL AND OPERATION OF THE NAVARRE FIRE STATION WHEREAS, the City of Orono (“City”) must prepare for the end of the fire service contract with the Cities of Medina and Long Lake December 31, 2025; and WHEREAS, the City must provide fire service coverage for its citizens; and WHEREAS, The City Council wishes to move forward with a phased approach to the establishment of Orono Fire Service beginning in July of 2024. WHEREAS, The Current Long Lake Fire Service Contact provides for the adjustment of the fire service area. WHEREAS, Navarre Fire Station (Station 2) was built for the sole purpose to service the citizens of Orono and the Station 2 call area; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORONO, MINNESOTA: 1. The City of Orono will assume responsibility for the Navarre Fire Service Area beginning on no later than July 1, 2024. Further City Staff is directed to formally notify Long Lake and Medina of this change by July 1, 2023 per the current contract. 2. The City of Orono will resume responsibility for the operation and maintenance of the Navarre Fire Station no later than July 1, 2024. Further City Staff is directed to formally notify Long Lake and Medina of this change by July 1, 2023 and coordinate with the Long Lake Fire department for a smooth transition. ADOPTED this 12th day of June, 2023, by the City Council of the City of Orono. CITY OF ORONO By: _______________________________ Dennis Walsh, Mayor ATTEST: ______________________________ Anna Carlson, City Clerk CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7375 RESOLUTION FOR THE ESTABLISHMENT OF THE ORONO MUNICIPAL FIRE DEPARTMENT WITH A PHASED IN TIMELINE BEGINNING IN 2024 WHEREAS, the City of Orono (“City”) must prepare for the end of the fire service contract with the Cities of Medina and Long Lake December 31, 2025; and WHEREAS, the City must provide fire service and EMS coverage for its citizens; and WHEREAS, the City will establish municipal fire department; and WHEREAS, The City has completed as Fire Needs Analysis to inform the development of the new fire department. WHEREAS, The City Council wishes to move forward with a phased approach to the establishment of Orono Fire Service beginning in July of 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORONO, MINNESOTA: 1. The City of Orono will stand up a Fully functional Fire department capable of providing Service to the current Navarre service area no later than July 1, 2024 and the entirety of the city of Orono no later than December, 31 2025. 2. The City of Orono does adopt a response guideline based on the National Fire Protection Agency Suburban Demand Zone as the response standard for the Orono Fire Department. 3. The City of Orono will establish a Fire Department Organizational structure consisting of a combination of fulltime, Paid on Call and daytime duty crews staffing in order to achieve the established response standard. 4. The City of Orono wishes to work with their surrounding area cities by offering out a fee for service contract for fire service. For any Fire service contracts the City will use the League of Minnesota Cities formula of 1/3 land value + 1/3 population + 1/3 call hours for a cost distribution formula for fire service. 5. Orono City Staff is directed to do the following: a. Initiate the apparatus and equipment procurement process capital plan for fire equipment in 2023 for delivery in 2024 and 2025. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7375 b. Coordinate with Long Lake Fire department and City Staff on the disposition of Fire Station 1, the fleet and donated fleet items, and the SCBAs, turnout gear, tools and small equipment. c. Develop Fire Department Organization framework including position descriptions, wage scales and benefits plans. d. Incorporate Fire Department operating costs into the 2024 budget process. e. Request architect design proposals for the remodel of the old public works building for potential use as a fire station and a facility study on the existing fire stations. ADOPTED this 12th day of June, 2023, by the City Council of the City of Orono. CITY OF ORONO By: _______________________________ Dennis Walsh, Mayor ATTEST: ______________________________ Anna Carlson, City Clerk CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7376 RESOLUTION FOR THE ESTABLISHMENT OF THE ORONO MUNICIPAL FIRE DEPARTMENT READY FOR SERVICE IN 2026 WHEREAS, the City of Orono (“City”) must prepare for the end of the fire service contract with the Cities of Medina and Long Lake December 31, 2025; and WHEREAS, the City must provide fire service and EMS coverage for its citizens; and WHEREAS, the City will establish municipal fire department; and WHEREAS, The City has completed as Fire Needs Analysis to inform the development of the new fire department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORONO, MINNESOTA: 1. The City of Orono will stand up a Fully functional Fire department capable of providing Service to the City of Orono no later than December, 31 2025. 2.The City of Orono does adopt a response guideline based on the National Fire Protection Agency Suburban Demand Zone as the response standard for the Orono Fire Department. 3.The City of Orono will establish a Fire Department Organizational structure consisting of a combination of fulltime, Paid on Call and daytime duty crews staffing in order to achieve the established response standard. 4.The City of Orono wishes to work with their surrounding area cities by offering out a fee for service contract for fire service. For any Fire service contracts the City will use the League of Minnesota Cities formula of 1/3 land value + 1/3 population + 1/3 call hours for a cost distribution formula for fire service. 5.Orono City Staff is directed to do the following: a.Initiate the apparatus and equipment procurement process capital plan for fire equipment in 2023 for delivery in 2024 and 2025. b. Coordinate with Long Lake Fire department and City Staff on the disposition of Fire Station 1, the fleet and donated fleet items, and the SCBAs, turnout gear, tools and small equipment. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7376 c.Develop Fire Department Organization framework including position descriptions, wage scales and benefits plans. d.Incorporate Fire Department operating costs into the 2025 budget process. e.Request architect design proposals for the remodel of the old public works building for potential use as a fire station and a facility study on the existing fire stations. ADOPTED this 12th day of June, 2023, by the City Council of the City of Orono. CITY OF ORONO By: _______________________________ Dennis Walsh, Mayor ATTEST: ______________________________ Anna Carlson, City Clerk Exhibit F The City of Orono received a total of 124 online comment cards from both residents and non-residents as of close of business on June 7, 2023. These are all included in Exhibit F. Staff thanks all citizens and community members who took the time to complete the forms. There are some good comments and questions. Below are some of the top questions: Why start a fire department? What is the cost to Orono residents on taxes a year? What is the cost per household for the existing model with the recommended facility/equipment upgrades? Are there problems with the current service? Will the comment cards be collated for presentation at the meeting? Will the Mayor call on individuals as his pleasure? Will the entire comment time be limited to 1 hour? What is the chief’s response time from his home? Who is benefitting from another fire department? What is the reason for a 3rd fire station? Why permanent fire staff? Is there a plan for fire force housing? Why was the pension plan installed ahead of establishing the fire service? Why is there a fire chief ahead of the service? Why the need to be independent? Who is making these decisions? Why is there no response to legitimate questions? What is the value of Orono having local control? Is there currently a problem with OPD and LLFD? What is the purpose of alienating our surrounding communities? Would Orono provide a match to pensions or starting pensions/match if a transfer isn’t possible? Can the findings be independently validated by a party who does not have a personal stake or interest in the outcome? What actions did the fire chief take during his tenure at LLFD to address the capital constraints, declining POC and response times? Was there any follow up on the trial duty crews? Given the threat of potential legal action, shouldn’t the city of Orono re-engage in discussions with Long Lake to address the issues raised about capital constraints, response times and the declining POC model? Have you benchmarked these recommendations against other cities with Duty Crew/FTE fire service that are comparable in population size, area and density to Orono? Can you provide a breakdown of the items included in these costs (e.g. labor, supplies, equipment, facilities and other operating expenses)? Do these cost estimates include operating expenses only (i.e. exclude capital investments)? How were these estimates developed and what assumptions were used to estimate the costs of each scenario? What percent improvement in response times can the residents of Orono expect to see for this magnitude of cost increase? How quickly will those response time improvements be achieved? How likely is it that these cities will be willing to partner with Orono? Are there other cities/municipalities that could be candidates to help share the costs with Orono if the current partners elect not to partner with Orono? Can you provide cost projections for these items, including the assumptions used to estimate these costs? Section 7 Recommendations by year Is a third-party mediation being considered to assist the negotiations? How are similar sized departments structured? Is Orono working with the firefighters to develop the service plans? Does Orono agree with the firefighters that deconstruction of the department adds no benefit to the public? What are the options for Minnetonka Beach, Medina and Long Lake for fire service? Why not a JPA? In starting Orono’s FD, we are destroying a 100-year-old institution? What is Public Safety First and is there a conflict of interest with Mayor Walsh? Who attends the fire advisory meeting? Was there an outcry for open forums over the Orono PD decision? How is forming a new FD going to impact the training and cohesiveness of LLFD? How do you propose to work cooperatively with all the stake holders: Orono citizens, Long Lake Citizens, fire service providers and leaders of Long Lake and other cities to preserve quality services and the esprit de corps we currently enjoy? Why is there not an option to identify a win-win situation for both cities, promoting cooperation and team work? Can’t Long Lake expand where the community garden is located? Are you really looking for input in light of already purchasing equipment and hiring personnel? If Orono builds a redundant department how does Long Lake maintain its facilities? Can you please rationalize your preference of annexing station 2 and its call area in terms of the effect that would have on the current firefighting membership? What has the feedback been from neighboring cities/department about Orono starting their own department? Has the City of Orono received advice from any fire service industry professional who have stated that starting their new department within an area already served by an existing fire department is a prudent decision? At the end of the contract, what happens to Station 1? Between COA2 and COA4 used different modeling to determine costs, Why? What is the cost per call for COA4? What did you mean, when you discussed we can be a model department for the area? What would still be broken or need to be fixed if we infuse LLFD with capital? What is the Joint Cooperative Agreement for use of fire personnel and equipment? Why start a fire department? See slide 4 of the presentation What is the cost to Orono residents on taxes a year? See slides 8-11 of the presentation What is the cost per household for the existing model with the recommended facility/equipment upgrades? $320 per household – see slide 8 of the presentation Are there problems with the current service? There are no complaints with the service provided by the firefighters. No, the firefighters do an excellent job with what they are given. The issue is with the City of Long Lake and the administration of the contract. Will the comment cards be collated for presentation at the meeting? They will be included in the packet Will the Mayor call on individuals as his pleasure? The mayor will call on people to speak Will the entire comment time be limited to 1 hour? Staff recommended a 1-hour time limit What is the chief’s response time from his home? It is 30 minutes routine, as it was when I was Chief of Long Lake Fire. I respond in the evening only when needed at the larger incidents. Who is benefitting from another fire department? The citizens are benefitting but Orono is not asking to build another department. Orono wants an Orono Department with the same cities and firefighters. Orono just feel it needs to be a Orono Municipal Department What is the reason for a 3rd fire station? There is no proposal for a third station Why permanent fire staff? FTEs help with a lack of daytime response. Is there a plan for fire force housing? No there is no fire force housing included in this plan. Why was the pension plan installed ahead of establishing the fire service? The pension plan is not installed. Orono needs to hire firefighters to form a relief board and the firefighters will register a relief association Why is there a fire chief ahead of the service? The Chief is in place to plan and lead the department and to perform the needs assessment Why the need to be independent? Orono would prefer to have contract cities and work together with our neighbors. Who is making these decisions? The council will may the final decision on the path moving forward. Why is there no response to legitimate questions? Not sure what this means. All questions from the comment cards are answered in this document. What is the value of Orono having local control? That is hard to quantify. But we can work with the other resources Orono has and not have to jump through hoops to make it happen. Orono also has the staff to assist in administrating the department. Orono has local control over all their other services the City has to offer. Why not the fire department? Is there currently a problem with OPD and LLFD? No, but just being in the same building, you see a synergy that isn’t there when not. Officers stopping by to talk future training and different training props. Along with be invited to attend and lead some training for the police What is the purpose of alienating our surrounding communities? Orono isn’t trying to alienate our surrounding communities. Orono is proposing that the Orono Fire Department work with all the current partners to the contract. Would Orono provide a match to pensions or starting pensions/match if a transfer isn’t possible? Orono Fire does need to start a pension fund regardless of what Long Lake decides to do. Orono Council has stated that they want to make each firefighter whole. Orono approached the Pension Committee to write special legislation so that the firefighters could move their pensions if they want. Long Lake refused the firefighters ability to move the pensions they earned. Orono firefighters would form a relief board and determine the best course of action. Can the findings be independently validated by a party who does not have a personal stake or interest in the outcome? Yes, that would come at a cost and more time. The time piece is the critical piece due to the ending of the contract in 2025 What actions did the fire chief take during his tenure at LLFD to address the capital constraints, declining POC and response times? The fire chief requested on multiple times to increase capital and received little to no support from any of the cities. In fact, the fire chief’s latest capital plan was called fake and unrealistic by one of the contract cities. LLFD started a recruitment committee to address the declining POC. LLFD moved away from leaving with 5 firefighters in a truck to 4. The fire chief proposed to do a trial of daytime duty crews but COVID derailed this for 2 years and then the cities were not agreeing on anything so we didn’t revisit it. Was there any follow up on the trial duty crews? No due to the issue with the ending contract and the inability for the cities to agree. Given the threat of potential legal action, shouldn’t the city of Orono re-engage in discussions with Long Lake to address the issues raised about capital constraints, response times and the declining POC model? Yes, the report requests that council direct the staff and negotiating team to go back to Long Lake and work on the building and select equipment. But given the threat of legal action, it is difficult to negotiate with the city that is threating legal action. Have you benchmarked these recommendations against other cities with Duty Crew/FTE fire service that are comparable in population size, area and density to Orono? The fire chief did his due diligence and did review surrounding departments of varying sizes. Victoria Fire is a POC Department with duty crews and 2 FTEs, Waconia Fire is a POC department with duty crews and 1 FTE, Excelsior Fire is a POC department with duty crews 4 FTEs, Mound Fire has 3 FTEs but no duty crews Can you provide a breakdown of the items included in these costs (e.g., labor, supplies, equipment, facilities and other operating expenses)? Do these cost estimates include operating expenses only (i.e., exclude capital investments)? How were these estimates developed and what assumptions were used to estimate the costs of each scenario? All of our cost estimates are based off the current operating budget of LLFD as submitted to the city in 2022. The capital investments are not included in the operating but are shown on a separate sheet. What percent improvement in response times can the residents of Orono expect to see for this magnitude of cost increase? How quickly will those response time improvements be achieved? It will depend on the COA that is chosen by the Orono Council. We would have improvement in response times once the duty crews are up and running. The goal would be to see turnout times meet the adopted response standard while duty crews are on duty. How likely is it that these cities will be willing to partner with Orono? Are there other cities/municipalities that could be candidates to help share the costs with Orono if the current partners elect not to partner with Orono? Questions for the negotiating team. Can you provide cost projections for these items, including the assumptions used to estimate these costs? Section 7 Recommendations by year. The Capital is in Annex B and the operating costs are included with each COA. The report does project out 10-years and have some inflation adder for the operating. Is a third-party mediation being considered to assist the negotiations? No mediation is not being considered. Is Orono working with the firefighters to develop the service plans? We are not able to work with the current firefighters to develop the plan for the Orono Fire Department. Long Lake has refused using Long Lake Fire resources to build the Orono Fire Department. The service plan will remain the same but we are looking to add duty crews for daytime response. Does Orono agree with the firefighters that deconstruction of the department adds no benefit to the public? Yes, which is why Orono would like to keep the firefighters and cities together. It was Orono’s top two options originally in their letter to Long Lake and staff’s recommended course of action has the firefighters staying together. What are the options for Minnetonka Beach, Medina and Long Lake for fire service? They can either contract with Orono or if Long Lake keeps a department, contract with them or other fire departments. Why not a JPA? Orono isn’t interested a JPA. It doesn’t achieve the local oversight, best service for Orono citizens, or correct the disproportionate resource by Orono for the department we are seeking. In starting Orono’s FD, we are destroying a 100-year-old institution? Orono’s goal from the beginning is to keep it all together. Orono even offered to keep the name and all the tradition. Is it a priority to keep the firefighters together? Yes, our top goal is to keep the firefighters together and just switch roles with Long Lake. Have you done an independent report on the rehab of station 1 and 2? One of the recommendations in the report is to complete a facility study on each station, Orono’s existing Public Works Building and the cost of creating a joint Fire and Police Training Center and EOC. Can you provide cost projections for these items, including the assumptions used to estimate these costs? Section 7 of the report gives the recommendations by year What is Public Safety First and is there a conflict of interest with Mayor Walsh? This was started to assist fund raising for a possible governor’s candidate. Mayor Walsh is no longer active with it. Who attends the fire advisory meeting? Orono is allowed 2 elected officials and the City Administrator. Usually there is one elected official, the City Administrator and the Finance Director at the meetings. Recently, the new fire chief attended and will continue to attend. Was there an outcry for open forums over the Orono PD decision? No, there wasn’t. In fact, this was done with very little public input. And Long Lake was allowed to break the contract they had in place with the City of Orono. How is forming a new FD going to impact the training and cohesiveness of LLFD? We must create an Orono Fire Department since the contract expires in 2025. We would like to keep all firefighters and cities together so that we may improve on this. How do you propose to work cooperatively with all the stake holders: Orono citizens, Long Lake Citizens, fire service providers and leaders of Long Lake and other cities to preserve quality services and the esprit de corps we currently enjoy? Staff recommends working towards keeping the current contract cities and firefighters together. Staff’s recommended COA goal is to keep the firefighters together. Why is there not an option to identify a win-win situation for both cities, promoting cooperation and team work? We have worked to find a win-win but we have not found any yet for the cities. With the contract ending, Orono needs to plan for fire and EMS service for their citizens. Can’t Long Lake expand where the community garden is located? Yes, they could but they recently purchased land to the north of station 1 without any input from the other contract cities or any public discussion nor input. Are you really looking for input in light of already purchasing equipment and hiring personnel? Yes, we are looking for input from the citizens. If Orono builds a redundant department how does Long Lake maintain its facilities? This question is reall for Long Lake. Orono’s main goal is to keep all cities, firefighters and facilities together. Can you please rationalize your preference of annexing station 2 and its call area in terms of the effect that would have on the current firefighting membership? The membership could then have the opportunity to be on both departments. Orono has said they want all the firefighters to remain together. What has the feedback been from neighboring cities/department about Orono starting their own department? We have reached out to our inner ring mutual aid partners and we have not received any feedback. Staff is assuming that if Orono Fire has duty crews, they will use us more often because we will have a reliable and timely response. Has the City of Orono received advice from any fire service industry professional who have stated that starting their new department within an area already served by an existing fire department is a prudent decision? We have asked fire service industry professionals to supply feedback and we have yet to receive any from them. At the end of the contract, what happens to Station 1? It remains a jointly owned building, unless another agreement is reached. Between COA2 and COA4 used different modeling to determine costs, Why? Most taxable fire districts use market value to distribute the costs, such as Excelsior Fire District. In Orono’s contract for service, staff recommends using the League of Minnesota Cities formula. What is the cost per call for COA4? Currently Orono’s cost per call is $2,878 and for COA4 with partners is $3,788. Orono’s cost per call for COA1 with the infusion of capital and Duty Crews while using the old contract formula is $4,029. The 2024 proposed Long Lake Fire budget has an overall cost per call of $2,541 but Orono’s is $2,994 and Medina’s is $2,659 while Long Lake’s is only $1,689. And these numbers still don’t address the entire capital issue nor a full daytime duty crew model. What did you mean, when you discussed we can be a model department for the area? The report was discussing how it would be a model department for taking care of the firefighters and citizens. What would still be broken or need to be fixed if we infuse LLFD with capital? Capital would fix the non- compliance with NFPA but doesn’t address the lack of oversight by Orono, the rural response to calls, that Orono still pays for more the department than the service used. What is the Joint Cooperative Agreement for use of fire personnel and equipment? This is the Hennepin County Mutual Aid Agreement between all cities in Hennepin County. Cites cannot staff for the larger incidents except Minneapolis, they all call for mutual aid to assist them. AGENDA ITEM Prepared By: Reviewed By: AMC Approved By: 1.Purpose. The purpose of the action item is to appoint a new council member and administer the Oath of Office. 2.Background. The Council received 11 applications in response to and advertisement for candidates to fill the unexpired City Council term that is open due to the resignation on May 22, 2023 by Victoria Seals. State Statute 412.02 Subd. 2a details the filling of City council vacancies. 3.Candidates. The following citizens applied to fill the vacancy. Kelly Prchal Cameron Porter Loren Schoenzeit Penny Saiki Jay Nygard Barbara Burwell Lee Harren Maria Veach Mike Miller Michael Huddy Brian Tuberville 4.Appointment. Council should discuss the qualification and preferred experiences for the appointment and select one of the applicants. Below are some staff suggested evaluation criteria which may be useful. a.Brings knowledge, experience and perspective to the review of issues before the Council. b. Commitment to the best interests of the community at large and to the overall philosophy of the city. c.Familiar with the policies and plans which guide the City as a framework for decision making. d.Perspective on key issues facing the City Council and Council responsibilities. e.Team player with the ability to work cooperatively with others. f.Contributions to the community through involvement in community organizations, and/or service to the City’s volunteer commissions. 5. Oath of Office. Following the appointment of the new council member the City Clerk will administer the Oath of Office. COUNCIL ACTION REQUESTED Move to adopt the attached Resolution No. 7377 appointing _____ to the unexpired term on the City Council that expires on December 31, 2024. Exhibits a.Resolution b.Oath of Office Item No.: 20 Date: June 12, 2023 Item Description: Appointment to Fill Vacancy on the Orono City Council Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Appointment / Oath of Office CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7377 A RESOLUTION OF APPOINTMENT TO FILL A VACANCY ON THE ORONO CITY COUNCIL WHEREAS, Orono Council Member Victoria Seals resigned from her position as Council Member on May 22, 2023, prior to the end of her term and WHEREAS, the Council directed staff to advertise vacancy and solicit applications from May 23 to June 7 ar 430 PM, 2017; and WHEREAS, the Council received 11 applications in response to an advertisement for candidates to fill the unexpired City Council term; and WHEREAS, the Council interviewed candidates; and WHEREAS, the Council discussed the qualifications and preferred experiences for the appointment and selected ____________________for the position. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orono Minnesota, hereby appoints __________________________to fill the vacancy as Council Member through December 31, 2024. ADOPTED this _______ day of ________________, ____, by the City Council of the City of Orono. CITY OF ORONO By: _______________________________ Dennis Walsh, Mayor ATTEST: ______________________________ Anna Carlson, City Clerk OATH OF OFFICE w OATH I, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the Office of City Council Member of the City of Orono in the County of Hennepin, the State of Minnesota, to the best of my judgment and ability. _________________________________________ Signature State of Minnesota ss. County of Hennepin Subscribed and sworn to before me this 12th day of June 2023. _________________________________ Signature of Notary Public AGENDA ITEM Prepared By: Reviewed By: AMC Approved By: 1.Purpose. The purpose of this action item is to amend Resolution No. 7355, the designated appointments for 2023. 2.Background. The resignation of Council Member Seals and appointment of a new council member to serve out the remainder of her term has created vacancies on the annual appointments. At the May 22 council meeting the council appointed Mayor Walsh to the Long Lake Fire Advisory Commission and the Fire Negotiating Committee. Further the council voted to create a Legal Committee and appointed Mayor Walsh and Council Member Johnson to it. 3.Annual Appointments. The Current Resolution is at Exhibit A. A draft, with blanks, revised resolution is at Exhibit B. The following table summarizes changes needed and recently made to the annual appointments. Appointment Current Council Member Appointees Comment Acting Mayor Victoria Seals Need new appointee Budget Committee Dennis Walsh, Victoria Seals Need new appointee Communications Committee Dennis Walsh, Victoria Seals Need new appointee or eliminate committee which has not been active Fire Negotiating Committee Matt Johnson, Victoria Seals, Dennis Walsh Council directed on May 22. Housing Redevelopment Authority Dennis Walsh, Richard F. Crosby II, Matt Johnson, Alisa Benson, Victoria Seals Need new appointee – Should be newly appointed council member Legal Committee Dennis Walsh, Matt Johnson New Committee - Council directed on May 22. Long Lake Fire Advisory Commission Richard F. Crosby II, Victoria Seals, Dennis Walsh Council directed on May 22. Organization/Human Resources Committee Matt Johnson, Victoria Seals Need new appointee Park Commission Representative Dennis Walsh, Victoria Seals Need new appointee or eliminate as any council member could attend a parks commission meeting if they wish to School District Committee Dennis Walsh, Victoria Seals Need new appointee or eliminate committee which has not been active in years COUNCIL ACTION REQUESTED: Decide on and then move to fill Vacancies on Annual appointments Resolution No. 7378 Exhibits A.Current 2023 Annual Appointments Resolution B.Draft Amended 2023 Annual Appointments Item No. 21 Date: June 12, 2023 Item Description: Approval of 2023 Annual Appointments – Resolution No. 7378 Presenter: Adam Edwards, City Administrator/ City Engineer Agenda Section: Appointment of City Council Member CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7355 AMENDING RESOLUTION NO. 7322 AND APPROVING A RESOLUTION DESIGNATING SELECTED APPOINTMENTS BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments and designations for the year 2023 are as follows: APPOINTMENT/DESIGNATION Acting Mayor Victoria Seals Association of Metropolitan Municipalities Legislative Contact Dennis Walsh Association of Metropolitan Municipalities Representative Adam Edwards Attorney-City Lead (Civil) Soren Mattick Attorney-City Firm (Civil) Campbell, Knutson Attorney-Alternate Dorsey & Whitney Attorney-Lead Prosecuting Tallen & Baertschi Attorney-City Prosecuting Firm Tallen & Baertschi Auditor Abdo Eich & Meyers, LLP Budget Committee Dennis Walsh Victoria Seals Adam Edwards Ron Olson Code Review Committee Dennis Walsh Laura Oakden Matt Johnson Adam Edwards Communications Committee Dennis Walsh Victoria Seals Adam Edwards Anna Carlson Data Practices Compliance Official Anna Carlson Data Practices Compliance Official – Police Department Correy Farniok CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7355 Development Review Committee Laura Oakden Melanie Curtis Natalie Nye Adam Edwards Emergency Preparedness Director Correy Farniok or designee Engineer-Lead Consulting David Martini Engineer-City Firm Bolton & Menk Fiscal Agents Ehlers & Associates Gillespie Center Dennis Walsh Hennepin Emergency Communications Organization Correy Farniok Housing and Redevelopment Authority Dennis Walsh, Chair Adam Edwards, Executive Director Richard F. Crosby II Matt Johnson Alisa Benson Victoria Seals Ron Olson, Secretary Insurance Agent of Record Ronald Youngdahl, Northern Capital Lake Minnetonka Conservation District (LMCD) Richard Anderson Long Lake Fire Advisory Commission Victoria Seals Richard F. Crosby II Adam Edwards Ron Olson Mayor's Association Dennis Walsh Northwest Hennepin League of Municipalities Dennis Walsh Matt Johnson Official Newspaper The Laker & Pioneer CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7355 Official Depositories/Investment Vendors Bank Hapoalim - NY Bank United, Miami BMO Harris Bank - IL BMW Bank North Amer - UT Bridgewater Bank – Navarre, MN Capital One Bank - VA Citibank, SD US Comenity Bank - DE Enerbank USA – SLC, UT First Bank of Greenwich, CN Generations Bank - ARK Goldman Sachs Bank – New York, NY JP Morgan Chase - OH League of MN Cities – 4M Fund Merrick Bank – UT Morgan Stanley PVT Preferred Bank - CA Progrowth Bank Popular Bank – NY US RBC Wealth Mgmt - MN Sallie Mae Bank – Salt Lake City, UT State Bank of India, NY Synchrony Bank – Draper, UT Truist Bank - NC UBS Bank USA – UT UBS Financial Services - Wayzata Wells Fargo Bank Natl Bank – Las Vegas Wells Fargo Bank- Advisors Organization/Human Resources Committee Victoria Seals Matt Johnson Adam Edwards Ron Olson Fire Negotiating Committee Matt Johnson Victoria Seals Adam Edwards James Van Eyll Orono Ice Arena Board Member Dennis Walsh Park Commission Chair Brian Roath Park Commission Deputy Chair Cameron Porter Park Commission Representative Dennis Walsh Victoria Seals CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7355 Planning Commission Chair Alternating Planning Commission Representative to Council Alternating Police Advisory Commission Matt Johnson Alisa Benson Adam Edwards School District Committee Dennis Walsh Victoria Seals Correy Farniok Adam Edwards Suburban Rate Authority David (DJ) Goman Transportation Committee Adam Edwards Correy Farniok Weed Inspector Dennis Walsh Weed Inspector-Assistant Josh Lemons Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held March 21, 2023. ATTEST: ___________________________________ _______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO.7378 AMENDING RESOLUTION NO. 7355 AND APPROVING A RESOLUTION DESIGNATING SELECTED APPOINTMENTS BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments and designations for the year 2023 are as follows: APPOINTMENT/DESIGNATION Acting Mayor _____________ Association of Metropolitan Municipalities Legislative Contact Dennis Walsh Association of Metropolitan Municipalities Representative Adam Edwards Attorney-City Lead (Civil) Soren Mattick Attorney-City Firm (Civil) Campbell, Knutson Attorney-Alternate Dorsey & Whitney Attorney-Lead Prosecuting Tallen & Baertschi Attorney-City Prosecuting Firm Tallen & Baertschi Auditor Abdo Eich & Meyers, LLP Budget Committee Dennis Walsh _____________ Adam Edwards Ron Olson Code Review Committee Dennis Walsh Laura Oakden Matt Johnson Adam Edwards Communications Committee Dennis Walsh _____________ Adam Edwards Anna Carlson Data Practices Compliance Official Anna Carlson Data Practices Compliance Official – Police Department Correy Farniok CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7378 Development Review Committee Laura Oakden Melanie Curtis Natalie Nye Adam Edwards Emergency Preparedness Director Correy Farniok or designee Engineer-Lead Consulting David Martini Engineer-City Firm Bolton & Menk Fiscal Agents Ehlers & Associates Gillespie Center Dennis Walsh Hennepin Emergency Communications Organization Correy Farniok Housing and Redevelopment Authority Dennis Walsh, Chair Adam Edwards, Executive Director Richard F. Crosby II Matt Johnson Alisa Benson _____________ Ron Olson, Secretary Insurance Agent of Record Ronald Youngdahl, Northern Capital Lake Minnetonka Conservation District (LMCD) Richard Anderson Legal Committee Dennis Walsh Matt Johnson Long Lake Fire Advisory Commission Dennis Walsh Richard F. Crosby II Adam Edwards Ron Olson Mayor's Association Dennis Walsh Northwest Hennepin League of Municipalities Dennis Walsh Matt Johnson Official Newspaper The Laker & Pioneer CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7378 Official Depositories/Investment Vendors Bank Hapoalim - NY Bank United, Miami BMO Harris Bank - IL BMW Bank North Amer - UT Bridgewater Bank – Navarre, MN Capital One Bank - VA Citibank, SD US Comenity Bank - DE Enerbank USA – SLC, UT First Bank of Greenwich, CN Generations Bank - ARK Goldman Sachs Bank – New York, NY JP Morgan Chase - OH League of MN Cities – 4M Fund Merrick Bank – UT Morgan Stanley PVT Preferred Bank - CA Progrowth Bank Popular Bank – NY US RBC Wealth Mgmt - MN Sallie Mae Bank – Salt Lake City, UT State Bank of India, NY Synchrony Bank – Draper, UT Truist Bank - NC UBS Bank USA – UT UBS Financial Services - Wayzata Wells Fargo Bank Natl Bank – Las Vegas Wells Fargo Bank- Advisors Organization/Human Resources Committee Victoria Seals Matt Johnson Adam Edwards Ron Olson Fire Negotiating Committee Matt Johnson Dennis Walsh Adam Edwards James Van Eyll Orono Ice Arena Board Member Dennis Walsh Park Commission Chair Brian Roath CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7378 Park Commission Deputy Chair Cameron Porter Park Commission Representative Dennis Walsh ___________ Planning Commission Chair Alternating Planning Commission Representative to Council Alternating Police Advisory Commission Matt Johnson Alisa Benson Adam Edwards School District Committee Dennis Walsh ___________ Correy Farniok Adam Edwards Suburban Rate Authority David (DJ) Goman Transportation Committee Adam Edwards Correy Farniok Weed Inspector Dennis Walsh Weed Inspector-Assistant Josh Lemons Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held June 12, 2023. ATTEST: ___________________________________ _______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM 1.Purpose. Richie Anderson, Orono LMCD Representative will present this item. COUNCIL ACTION REQUESTED No Action Requested Item No.: 22 Date: June 12, 2023 Item Description: LMCD Update Presenter: Richie Anderson LMCD Representative Agenda Section: Presentation AGENDA ITEM Prepared By: mcc Reviewed By: LLO Approved By: 1.Purpose. This application is regarding preliminary plat approval to create a 2-lot plat. 2.MN§15.99 Application Deadline. The application was received on March 21, 2023 and considered to be complete on April 5, 2023 Therefore the 120-Day subdivision review period expires on August 3, 2023. 3.Background/ Summary. The undeveloped property is 9.29-acres in area (405,020 square feet) and is located within the RR-1B one family rural residential zoning district which requires a minimum area of two acres per lot. The heavily wooded site has sloping terrain and includes a small wetland. Building pads and site grading have not been proposed at this time. The property was part of a recent administrative boundary line adjustment which moved the existing eastern property line further east, approximately 80 feet (LA23-000018). 4.Project Description. The Planning Commission staff report is attached as Exhibit D and contains a comprehensive overview of the project. The applicant is proposing to subdivide the property in a Front Lot/Back Lot configuration with an outlot off of Wildhurst Trail serving as the shared driveway access for both lots. The properties will be served with sanitary sewer and private wells. The proposed subdivision is consistent with respect to the rural character of the surrounding neighborhood. 5.Planning Commission Vote and Comment. On May 15th the Planning Commission held a public hearing. Following the public hearing, the Planning Commission voted 7 to 0 on a motion for approval of the preliminary plat. 6.Public Comment. No comments from the public were received. 7.Staff Recommendation. Staff Planning Staff recommends approval. COUNCIL ACTION REQUESTED Move to adopt Resolution No. 7373 attached as Exhibit A. Exhibits A.Proposed Preliminary Plat Resolution No. 7373 B.Proposed Plans C.Draft PC Minutes 05/15/2023 D.PC Staff Report 05/15/2023 References PC Exhibits 05/15/2023 A.Application & Narrative B.Proposed Preliminary Plat Drawing C.Wetland Delineation Report D. MCWD NOD E.Conservation Design Report Item No.: 23 Date: June 12, 2023 Item Description: LA23-000011 – Matthew & Susanne Johnson, 1015 Wildhurst Trail / PID 07-117-23-21-0002 (fka 1003 Wildhurst Trail), Subdivision: Preliminary Plat – Resolution No. 7373 Presenter: Melanie Curtis Planner Agenda Section: Community Development Report AGENDA ITEM Prepared By: mcc Reviewed By: LLO Approved By: F. City Consulting Engineer Comments G. Hennepin County Comments H. Resolution No. 7327 I. Sewer Layout J. Aerial Photos K. Property Owners List L. Plat Map CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 1 A RESOLUTION APPROVING A PRELIMINARY PLAT OF THE PROPERTY ADDRESSED: 1015 WILDHURST TRAIL / PID# 07-117-23-21-0002 FILE NO. LA23-000011 WHEREAS, on March 21, 2023, Matthew Johnson (hereinafter the “Developer”) who has interest in the property, applied for preliminary plat approval pursuant to the City Code for the property addressed 1015 Wildhurst Trail and legally described as: That part of the Southwest Quarter of the Northeast Quarter of the Northwest Quarter of Section 7, Township 117, Range 23, Hennepin County, Minnesota, described as follows: Beginning at the northeast corner of said Southwest Quarter of the Northeast Quarter of the Northwest Quarter of said Section 7; thence North 88 degrees 17 minutes 15 seconds West, along the north line of said Southwest Quarter of the Northeast Quarter of the Northwest Quarter of Section 7, a distance of 80.00 feet; thence South 01 degrees 05 minutes 05 seconds West, parallel with the east line of said Southwest Quarter of the Northeast Quarter of the Northwest Quarter of Section 7, a distance of 306.69 feet; thence South 88 degrees 17 minutes 15 seconds East, parallel with said north line, a distance of 30.00 feet; thence South 01 degrees 05 minutes 05 seconds West, parallel with said east line, a distance of 160.02 feet; thence South 30 degrees 00 minutes 00 seconds East a distance of 96.84 feet to said east line; thence North 01 degrees 05 minutes 05 seconds East, along said east line, a distance of 549.10 feet to the point of beginning. Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Developer made an application to create two buildable lots and one access outlot from the Property; and WHEREAS, on May 15, 2023, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on May 15, 2023, the Planning Commission recommended approval of the preliminary plat as applied; and WHEREAS, on June 12, 2023 the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that on June 12, 2023, the City Council of Orono Minnesota hereby grants preliminary plat approval preliminary plat approval to create a two-lot CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 2 subdivision including one new buildable lot, and one access outlot based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: A1. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above-mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. A2. The Property contains 9.29 acres in area. A3. The Property is guided for Rural Density Residential in the 2040 Community Management Plan. A4. Access to the Property is via the existing Wildhurst Trail, a public street. A5. The Property is located in the RR-1B One Family Rural Residential Zoning District. A6. The proposed Lots meet the dimensional standards and setbacks established for the RR-1B district. A7. The Property will be subdivided into two (2) buildable lots and an access outlot. The subdivision is proposed as a Front Lot/Back Lot subdivision. Both lots conform to the size requirements of the City Code. A8. Both Lots are proposed to be served via a private shared driveway within an outlot accessing off of Wildhurst Trail. A Private Driveway Access Easement should be established for each of proposed Lots; a Maintenance Agreement for the private driveway should also be provided by the Developer. According to Orono Code, a maximum of two lots can be served via a private driveway. A9. The Conservation Design Report by Kjolhaug Environmental Services dated 04/04/2023 provides an overview of the natural site characteristics. The plan outlines the Developer’s intent to protect significant tree stands; the removal of dead or diseased trees will be done on an as- needed basis. The goal of the development scope is to minimize density, tree removal, and clearing. A10. The Developer has not provided a grading plan. The grading plan for the private driveway will be required at the time of the first building permit on either of the Lots. Grading plans for the individual lots will be developed and submitted individually with the construction permits for the new homes on each Lot. The grading plans shall manage stormwater on site without negatively impacting adjacent parcels. The Developer shall coordinate with the Minnehaha Creek CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 3 Watershed District (hereinafter the “MCWD”) and provide confirmation to the City regarding the permits or approvals they will require for this subdivision. A11. The Property is within Tier 3 of the City’s Stormwater Quality Overlay District limiting total site hardcover to 35% of the lot area. As each of the lots exceed 1.99 acres in area there is no limit on overall structural coverage. A12. The Parks, Open Space, and Trail chapter of the Orono Comprehensive Plan does not specify the need for a neighborhood park or a trail at this location which would specifically require dedication of land from the Property. Saga Hill Park Preserve is connected to Wildhurst Trail via an undeveloped right-of-way. A13. In considering this application for preliminary plat, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed plat upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. CONCLUSIONS, ORDER AND CONDITIONS: NOW, THEREFORE, BE IT RESOLVED, based upon one or more of the above findings, the Orono City Council hereby grants Preliminary Plat Approval to allow subdivision of the Property into two buildable lots and one access outlot, as depicted on the preliminary plat drawing dated March 21, 2023 prepared by David B. Pemberton, attached as Exhibit A, subject to the following conditions: B1. Council approval is based on the entire record, above Findings. B2. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. B3. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. B4. Approval is subject to MCWD approval and permits as required. Final Plat approval shall not be granted until the Developer has provided evidence that all required MCWD permits have been obtained. B5. Approval is subject to the recommendations of the City Engineer and any forthcoming comments as may be warranted including but not limited to the following: CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 4 a. The applicable general engineering comments and or conditions provided by City’s consulting Engineer dated May 4, 2023 attached hereto as Exhibit B shall be suitably addressed by Developer in the development plan submittal. b. Connection to the municipal sanitary sewer system is available from Wildhurst Trail. These lots should be required to connect to this system, in lieu of using on-site septic systems. A manhole installed for 1003 Wildhurst Trail may facilitate a short distance to connect to the system. Approval by the City Engineer of the connection point and any necessary permits for the sanitary sewer system. c. Connection of the driveway serving the two new lots will need to be reviewed in relation to the existing driveway for 1003 Wildhurst Trail. d. Wildhurst Trail was improved in 2018. Connection of the new driveway will need to be coordinated with the current drainage layout. e. All required Drainage and Utility Easements must be provided on the Plat. B6. Permits Required. a. Grading and Right-of-Way permits are required prior to construction of the shared driveway in Outlot A. b. Individual Sanitary Sewer Connection permits, at the time of building permits. c. MCWD Erosion Control and Stormwater Management permits, if applicable. B7. Prior to commencement of any construction, the construction limits shall be clearly marked with adequate fencing to prevent any construction damage or disturbance of any trees and vegetation outside of the construction limits area. Developer shall identify trees to be preserved on site, shall mark them on a site plan, and shall take extraordinary measures such as fencing, signage, etc. to ensure they are not disturbed. B8. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. B9. Easements Required. a. Drainage and Utility Easements shall be dedicated to the public on the Final Plat as follows: i. Over all of Outlot A. ii. 10' along all exterior property lines, and 5' either side of interior property lines, except such easements shall be increased to accommodate drainage and utilities where required, subject to City staff approval. iii. Over the entire sanitary main serving multiple lots. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 5 iv. Over all pipes, swales, and ditches providing a drainage path for multiple properties. b. A Drainage Easement shall be granted over all wetlands, creeks, and buffers on the Property. c. Driveway Easement and Maintenance Agreements. B10. Upon evidence of resettlement history, the Developer shall cease all activity and contact the City and the State Historical Preservation Office prior to proceeding. B11. Development Fees are based on the 2023 Fee Schedule: a. Stormwater and Drainage Trunk Fee: $8,060.00 per lot in a 2-acre zone. SWDT Fee due $8,060 x 2 lots = $16,120.00. b. Park Dedication Fee: [$7,925.73 x 1 new lot] = $7,925.73. B12. Plans and Specifications. The following plans and specifications shall be submitted for review and approval by the City and other appropriate jurisdictions prior to final plat approval, to ensure that the proposed plat will accomplish the intended purposes: a. Final grading, drainage and erosion control plan showing existing and proposed contours, anticipated building locations, elevations, stormwater facilities and calculations, utilities and erosion control measures to be used during construction. Final Plat Approval will not be granted until the MCWD has approved the stormwater management plans. b. Final sanitary sewer plans. c. Final stormwater management plan, if applicable. d. Final stormwater pollution prevention plan (SWPPP), if applicable. e. Final plans for installation of the development identification monument sign, if applicable. A separate Sign Permit is required prior to installation. f. Sufficient detail to meet the recommendations of the City Engineer. B13. Developer shall execute a Developer's Agreement for construction of improvements on the Property to ensure all site improvements are installed to the City's specifications and satisfaction. Said Developer’s Agreement may contain additional conditions not noted in this Preliminary Plat Approval resolution. a. No land alterations can take place until erosion control is established and the City is in receipt of a final grading. b. No improvements can begin until the City Engineer has approved all improvement plans. c. No improvements can begin until 24 hours after the Plat has been recorded with Hennepin County. d. A Letter of Credit must accompany a fully executed Developer's Agreement written to 150% of the cost of the proposed site improvements. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 6 e. No building permits will be issued for individual lots until the sewer utility work has been installed and inspected and all drainage facilities and improvements have been installed and inspected. B14. A pre-construction meeting shall be required at least 48 hours prior to commencement of any utility or development site work on the Property to be coordinated by the Developer. B15. Council approval is based on the entire record, above Findings. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. B16. Authorities granted by this resolution run with the Property not with the owners, but are permissive only and must be exercised by filing a Final Plat application within one year of the date of Council approval, or the preliminary plat approvals will expire on that date (June 12, 2024). If Final Plat approval is not granted by that date, the terms and conditions of this resolution shall be null and void. The City Council at its sole discretion may extend the effective period of the preliminary plat. FINAL SUBMITTALS: Developer shall complete all requirements for Final Plat Approval as follows. The following list of final submittals must be submitted to the Planning Department at least four (4) weeks prior to the regularly scheduled Council meeting held on the second and fourth Mondays of the month. These submittals are as follows: C1. Record Plat Drawings. Record plat drawings in the form of two (2) mylar copies (one copy for the City's records and one for filing with Hennepin County) and one (1) copy reduced to 1" = 200'. A scalable digital copy is also required. Drawing to include: a. Lot lines platted per preliminary plat survey/drawing by David B. Pemberton dated March 21, 2023 attached hereto as Exhibit A, except as modified herein. b. Dedication of "Drainage and Utility Easements" 10' wide along exterior property lines and 5' wide along the interior property lines. c. Dedication of "Drainage and Utility Easements" 20-feet wide centered over the sewer main. d. Dedication of “Drainage Easements” over the wetlands and drainageways and all pipes, swales, and ditches providing a drainage path for multiple properties. e. Dedication of “Drainage and Utility Easements” over all of Outlot A. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 7 f. Name of plat. C2. Legal documents required: a. Title opinion addressed to the City or a title insurance policy in favor of the City issued no more than 60-days prior to the date of Final Plat approval. All owners, mortgage holders or others with property interest indicated therein shall sign the plat and all other documents affected by such interest. b. The Developer must provide certified copies of all recorded easements currently affecting the Property. c. Signed Developers Agreement. d. Signed Private Driveway Easement and Maintenance Agreement. C3. Financial Guarantee. The Developer shall submit a final plat review escrow in the amount of $2,500.00 with the Final Plat application. Additionally, the Developer’s Agreement shall include a financial guarantee by the Developer to ensure the completion of site improvements. The Developer’s engineer shall complete an estimate of improvement costs, including but not limited to storm sewers, landscaping, grading, erosion control, utilities, driveways and stormwater management facility construction which the City’s Engineer will verify. The Developer shall provide to the City a financial guarantee of 150% of the improvement costs. C4. Plat approval fees to be paid: Total due: $22,170.00 a. Final plat fee: $500.00. b. Park Dedication Fee: $7,925.73. c. Stormwater and Drainage Trunk Fee: $16,120.00. d. Sanitary Sewer (based on the 2023 Fee Schedule): $15,730 i. Met Council SAC Fee: $2,485 per lot due at the time of Final Plat. ii. Connection Permit: $50 per lot (due at the time of individual building permits). iii. Connection Inspection Fee: $100 per lot (due at the time of individual building permits). iv. Connection Fee: $5,380 per lot due at the time of Final Plat. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7373 8 C5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 12th day of June, 2023. CITY OF ORONO: ________________________________ Dennis Walsh, Mayor ATTEST: _______________________________ Anna Carlson, City Clerk GWILDHURST TR.HIGHVIEW LA.(UNDEVELOPED)LOT 1LOT 2OUTL O T A BLOCK 1HENNEPIN COUNTY 5 1 Bearing shown hereon are based on the HennepinCounty Coordinate System (NAD83-1986). Platbearings are localized to this bearing basis.SCALE IN FEETI hereby certify that this survey, planor report was prepared by me or undermy direct supervision and that I am aduly licensed land surveyor under thelaws of the State of Minnesota. Datedthis 21 day of March, 2023.___________________________________David B. PembertonMinnesota License No. 40344ONLY THE CONTRACT CLIENT HASAUTHORIZATION TO DISTRIBUTE/USE THISHARDCOPY SURVEY OR CADD FILE IN IT'SCURRENT FORM FOR ITS ORIGINAL INTENDEDPURPOSE. ANY SUBMITTAL OF THIS SURVEY TOANY 3 PARTY FOR PERMITTING OF ANY KINDSHALL BE MADE ONLY IN THE NAME OF THECLIENT, OR CLIENTS REPRESENTATIVE ASNAMED HEREON. THE MODIFICATION OF THISHARDCOPY SURVEY/ EXHIBIT OR CADD FILE ISPROHIBITED WITHOUT AUTHORIZATION FROM45 NORTH COMPANY, LLC.13401 Preston RoadMinnetonka, Minnesota 55345Tel: 612-597-0453www.45NorthLS.com45NorthLandSurveying@gmail.com SHEET 1 OF 1 TWP.117 RNG. 23. SEC.07LEGAL DISTRIBUTIONSUBMITAL/REVISIONCERTIFICATIONVICINITY MAPPRELIMINARYPLATOFWILDHURSTWOODSPREPARED FOR:MATTJOHNSONOriginal Survey: 3/21/2023That part of the Southwest Quarter of the Northeast Quarter of the Northwest Quarter ofSection 7, Township 117, Range 23, Hennepin County, Minnesota, EXCEPT that partdescribed as follows:Beginning at the northeast corner of said Southwest Quarter of the NortheastQuarter of the Northwest Quarter of said Section 7; thence North 88 degrees 17minutes 15 seconds West, along the north line of said Southwest Quarter of theNortheast Quarter of the Northwest Quarter of Section 7, a distance of 80.00 feet;thence South 01 degrees 05 minutes 05 seconds West, parallel with the east line ofsaid Southwest Quarter of the Northeast Quarter of the Northwest Quarter ofSection 7, a distance of 306.69 feet; thence South 88 degrees 17 minutes 15 secondsEast, parallel with said north line, a distance of 30.00 feet; thence South 01 degrees05 minutes 05 seconds West, parallel with said east line, a distance of 160.02 feet;thence South 30 degrees 00 minutes 00 seconds East a distance of 96.84 feet to saideast line; thence North 01 degrees 05 minutes 05 seconds East, along said east line, adistance of 549.10 feet to the point of beginning.Area: 405,019± sq. ft.~ 9.30± acresCOLEGENDWNOTESSite Address: 1003 Wildhurst Tr, Orono, MN 55364Flood Zone Information: This property appears to lie in Zone X (area determined to be outsideof the 0.2% annual chance floodplain) per Flood Insurance Rate Map, Community PanelNo.27053C0824F , effective date of November 4, 2016.1)2)Parcel Area Information: Gross Area: 405,020 s.f. ~ 9.298± acres3)Benchmark: Elevations are based on Hennepin County Control Station: FOREST which has anelevation of: 945.54 feet (NAVD88).Contours shown hereon were derived from a combination of field observations and LiDAR datafrom the Minnesota Department of Natural Resources.4)5)Zoning Information:The current Zoning for the subject property is RR-1B (One Family Residential District) per theCity of Orono's zoning map.:Principal Structure Setbacks - Street(s) 50 feet ( xxx Road ) Side: 30 feet Rear: 50 feet Lake: 75 feet (From Ordinary High Water Line) Wetland: 25 feet or MCWD buffer.Height: 30 feet Hardcover: xx percent of lot area* A Zoning Classification Letter from the client must be provided to the surveyor. All zoning,setback information and hardcover information shown here on must be verified by all partiesinvolved in the planning and design process for this project.We have not received the current zoning classification and building setback requirements fromthe insurer.Utilities: Underground utilities shown hereon are by observed evidence only. We have notplaced a Gopher State One Call for this survey. There may or may not be underground utilitiesin the mapped area, therefore extreme caution must be exercise before any excavation takesplace on or near this site. It is the clients responsibility to create a Gopher State One Callticket.Seasonal conditions may inhibit our ability to visibly observe all the utilities located on thesubject property6)The wetland delineation was performed by Kjolhaug Environmental Services Company, Inc.and was flagged on August 10, 2022 .WETLAND DELINEATION INFORMATIONPROPERTY DESCRIPTIONPROPOSED EASEMENT INFORMATIONBEING 5 FEET IN WIDTH AND ADJOINING LOT ANDBLOCK LINES AND 10 FEET IN WIDTH ADJOININGRIGHT OF WAY/OUTLOT LINES, UNLESS ASOTHERWISE SHOWN HEREON.STREET NAMEPROPOSED LOT INFORMATIONLot 1: 217,811+/- sq. ft. ~ 5.000+/- acresLot 2: 176,218+/- sq. ft. ~ 4.045+/- acresOutlot A: 10,991+/- sq. ft. ~ 0.253+/- acres OHU OH U OHU OH U OH U OHUOHUOHUOHUOHU>>>>SW 1 / 4 O F T H E N E 1 / 4 O F T H E N W 1 / 4 SE C . 7 , T W P . 1 1 7 , R N G . 2 3 TO N K A V I E W G A R D E N S WE S T BR A N C H HI L L GARY LINDGREN ADDITION MO U N T H O M E P A R K TONKAVI EW G AR DE NS WILDHURST ESTATES 942.6 AC DP 943.8 FIP 1/2" OPEN FIP 1/2" OPEN FIP 1/2" OPEN FIP 1/2" OPEN FIP RLS# FIP RLS# FIP RLS# PP PP PP SET R.L.S.#40344 SGN SGN SGN SGN SGN SGN RIM=932.2 SMH RIM=936.9 SMH WET WET WET WET WET WET WET WET WET WET WET WET WET WET WET WET WET 1024.4 SET R.L.S.#40344 OH U OH U OH U OH U MOWED TRAIL WETLAND WETLAND WETLAND WETLAND INV=924.1 INV=924.8 944.7 WELL CL O F T R A I L CL O F T R A I L CL OF T R A I L G GMT 12"PVP STORM PIPE 935.21 940.22 30 30 30 30 30 30 30 30 30 96 2 96 0 95 8 96 4 96 6 95896 4 96 0 96 2 93293 4 93 8 93 6 94 2 94 0 94 2 94 6 94 4 95 0 95 6 95 4 95 8 96 0 96 2 96 4 98097096099010001010102099 0 98097096094014 13 12 11 10 9 8 16 15 14 13 12 11 10 9 LAFAYETTE AVE. 30 30 30 14 14 14 HA I T T I E P L A C E AL L E YBLOCK 3BLOCK 4W. LI N E O F S W 1 / 4 O F N E 1 / 4 O F N W 1 / 4 O F S E C . 7 N. L INE O F SW1/4 OF NE 1 /4 OF N W 1/4 O F SEC .7 S. 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(UNDEVELOPED) LOT 1 LOT 2 OUTLOT A B L O C K 1 DRAINAGE & UTILITY EASEMENT 80.00 N88 °17 '15 " W 10 5 . 5 6 634. 7 5 N0 1 ° 0 5 ' 0 5 " E 54 9 . 1 0 SITE HENNEPIN COUNTY 0 50 100 Bearing shown hereon are based on the Hennepin County Coordinate System (NAD83-1986). Platbearings are localized to this bearing basis. SCALE IN FEET I hereby certify that this survey, planor report was prepared by me or undermy direct supervision and that I am aduly licensed land surveyor under thelaws of the State of Minnesota. Datedthis 21 day of March, 2023. ___________________________________David B. PembertonMinnesota License No. 40344 ONLY THE CONTRACT CLIENT HAS AUTHORIZATION TO DISTRIBUTE/USE THIS HARDCOPY SURVEY OR CADD FILE IN IT'S CURRENT FORM FOR ITS ORIGINAL INTENDED PURPOSE. ANY SUBMITTAL OF THIS SURVEY TO ANY 3 PARTY FOR PERMITTING OF ANY KIND SHALL BE MADE ONLY IN THE NAME OF THE CLIENT, OR CLIENTS REPRESENTATIVE AS NAMED HEREON. THE MODIFICATION OF THIS HARDCOPY SURVEY/ EXHIBIT OR CADD FILE IS PROHIBITED WITHOUT AUTHORIZATION FROM 45 NORTH COMPANY, LLC. 13401 Preston Road Minnetonka, Minnesota 55345 Tel: 612-597-0453 www.45NorthLS.com 45NorthLandSurveying@gmail.com SHEET 1 OF 1 TWP.117 RNG. 23. SEC.07 LEGAL DISTRIBUTION SUBMITAL/REVISION CERTIFICATION VICINITY MAP PRELIMINARY PLAT OF WILDHURST WOODS PREPARED FOR: MATT JOHNSON Original Survey: 3/21/2023 That part of the Southwest Quarter of the Northeast Quarter of the Northwest Quarter ofSection 7, Township 117, Range 23, Hennepin County, Minnesota, EXCEPT that partdescribed as follows: Beginning at the northeast corner of said Southwest Quarter of the NortheastQuarter of the Northwest Quarter of said Section 7; thence North 88 degrees 17 minutes 15 seconds West, along the north line of said Southwest Quarter of theNortheast Quarter of the Northwest Quarter of Section 7, a distance of 80.00 feet;thence South 01 degrees 05 minutes 05 seconds West, parallel with the east line ofsaid Southwest Quarter of the Northeast Quarter of the Northwest Quarter ofSection 7, a distance of 306.69 feet; thence South 88 degrees 17 minutes 15 secondsEast, parallel with said north line, a distance of 30.00 feet; thence South 01 degrees 05 minutes 05 seconds West, parallel with said east line, a distance of 160.02 feet; thence South 30 degrees 00 minutes 00 seconds East a distance of 96.84 feet to saideast line; thence North 01 degrees 05 minutes 05 seconds East, along said east line, adistance of 549.10 feet to the point of beginning. Area: 405,019± sq. ft.~ 9.30± acres 972.5 x GROUND ELEVATION | > >> GATE VALVE SIGN LIGHT POLE SANITARY MANHOLE POWER POLE HYDRANT STORM MANHOLE STORM DRAIN - SQUARE STORM SEWER SANITARY SEWER COMMUNICATION UNDERGROUND FIBER OPTIC UNDERGROUND FENCE WATERMAIN ELECTRIC UNDERGROUND CONCRETE AC C COMM. PEDESTAL TRANS ELECTRIC TRANSFORMER T TELEPHONE PEDESTAL U UTILITY PEDESTAL E ELECTRIC MANHOLE TELEPHONE MANHOLE UTILITY MANHOLE ELECTRIC METER GAS METER H HAND HOLE TELEPHONE UNDERGROUND GAS UNDERGROUND UTILITY UNDERGROUND LANDSCAPE LIGHT GUY WIRE TRAFFIC SIGNAL CL RAILROAD TRACKS T U E G G GAS MANHOLE SOIL BORING TREE CONIFEROUS TREE DECIDUOUS OVERHEAD UTILITY DRAIN TILE CTV ELC FO GAS TEL UTL OHU DT X X STMH SMH FLARED END SECTION SURVEY MONUMENT SET SURVEY MONUMENT FOUND CAST IRON MONUMENT CONTOUR EXISTING CONTOUR PROPOSED BITUMINOUS GUARD RAIL SANITARY CLEANOUT W WELL SURVEY CONTROL POINT BUILDING SETBACK LINE A/C UNIT WALKOUT ELEVATION FIRST FLOOR ELEVATION GARAGE FLOOR ELEVATION WOE FFE GFE LOWEST OPENING ELEV.LOE TOP OF FOUNDATION ELEV.TOF STORM DRAIN - ROUND CO INVERT ELEVATION INV= GAS VALVE COMM. CONNECTIONC BSBL 972.5972.5LEGEND CURBSTOP W CALL BEFORE YOU DIG! TWIN CITY AREA: TOLL FREE:1-800-252-1166 651-454-0002 Gopher State One Call NOTES Site Address: 1003 Wildhurst Tr, Orono, MN 55364 Flood Zone Information: This property appears to lie in Zone X (area determined to be outsideof the 0.2% annual chance floodplain) per Flood Insurance Rate Map, Community PanelNo.27053C0824F , effective date o f November 4, 2016. 1) 2) Parcel Area Information: Gross Area:405,020 s.f. ~ 9.298± acres3) Benchmark: Elevations are based on Hennepin County Control Station: FOREST which has anelevation of: 945.54 feet (NAVD88). Contours shown hereon were derived from a combination of field observations and LiDAR datafrom the Minnesota Department of Natural Resources. 4) 5)Zoning Information: The current Zoning for the subject property is RR-1B (One Family Residential District) per theCity of Orono's zoning map.: Principal Structure Setbacks - Street(s)50 feet ( xxx Road ) Side:30 feet Rear: 50 feet Lake: 75 feet (From Ordinary High Water Line) Wetland:25 feet or MCWD buffer.Height:30 feet Hardcover: xx percent of lot area * A Zoning Classification Letter from the client must be provided to the surveyor. All zoning,setback information and hardcover information shown here on must be verified by all partiesinvolved in the planning and design process for this project. We have not received the current zoning classification and building setback requirements fromthe insurer. Utilities: Underground utilities shown hereon are by observed evidence only. We have notplaced a Gopher State One Call for this survey. There may or may not be underground utilitiesin the mapped area, therefore extreme caution must be exercise before any excavation takesplace on or near this site. It is the clients responsibility to create a Gopher State One Callticket. Seasonal conditions may inhibit our ability to visibly observe all the utilities located on thesubject property 6) The wetland delineation was performed by Kjolhaug Environmental Services Company, Inc.and was flagged on August 10, 2022 . WETLAND DELINEATION INFORMATION PROPERTY DESCRIPTION PROPOSED EASEMENT INFORMATION 5 10 5 10 BEING 5 FEET IN WIDTH AND ADJOINING LOT ANDBLOCK LINES AND 10 FEET IN WIDTH ADJOININGRIGHT OF WAY/OUTLOT LINES, UNLESS ASOTHERWISE SHOWN HEREON. STREET NAME PROPOSED LOT INFORMATION Lot 1: 217,811+/- sq. ft. ~5.000+/- acresLot 2:176,218+/- sq. ft. ~ 4.045+/- acresOutlot A: 10,991+/- sq. ft. ~ 0.253+/- acres MINUTES OF THE ORONO PLANNING COMMISSION May 15, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ 1. LA23-000011 MATTHEW AND SUSANNE JOHNSON, 1015 WILDHURST TRAIL, SUBDIVISION/PRELIMINARY PLAT City Planner Curtis gave a presentation on the item, stating it is a 9.29 acre parcel near Saga Hill Park Preserve. A recent administrative boundary line adjustment moved the eastern property line to west. The proposal is for two lots where half acres is the density guide. An outlot would serve as access to both properties with a private shared drive off of Wildhurst Trail. The property would be served by City sewer and private wells. Minnehaha Creek Watershed District has said this proposal as a two-lot design does not trigger their stormwater rules. Hennepin County has reviewed and did not have any comments. Access to both properties would be through an outlot so an easement and maintenance agreement for the shared private drive should be required. No public comments have been received. Staff recommends approval of the preliminary plat. Curtis noted the applicant is present. Matt Johnson, 1003 Wildhurst Trail, the abutting property, said he is the applicant. There is a purchaser for the north property, lot one, and he is purchasing lot two. He said the plan is about half the density that is allowable there, but they were trying to keep the lots bigger. The sewer line will come down the outlot. According to Johnson, lot one had an existing house on the southeast corner and it is the intension of the buyer to build in the same area. There are no development plans for lot two at this time, so no pad location is indicated. Chair Bollis opened the public hearing at 6:14 p.m. Barbara Schmidt, 50 Landmark Drive, said over the weekend she downloaded the agenda and this item was not under public hearings so it was misleading and neighbors did not get proper notice that it would be a public hearing. Curtis said the legal notice in the newspaper and the web site was correct. Oakden said it was her understanding that the item was linked to the PDF and available on the website so the information was published. She said she would look into it and follow up. Chair Bollis closed the public hearing at 6:16 p.m. The Commissioners discussed the item. Libby said he thought this was a very comprehensive review and he supports that in Orono applicants can come in with a sketch plan in the early stages. He said he did not see any reason to delay as he is very familiar with precedent in such cases and this was done thoroughly and transparently. Ressler said the packet had a great deal of information with comprehensive research and everything in the packet makes sense. He said he can’t think of anything that would allow him to reject or deny the preliminary plat application as it is well though-out. Bollis said it is a conforming subdivision so he doesn’t see any reason not to support it. Whether or not there was proper legal notice is a matter for staff and the attorney, he said, adding that the Planning Commission can only vote on the plan it sees in front of it. Erickson said the plan not only complies with but exceeds the minimum standards for lot size. He said it’s an excellent plan in a neighborhood where there are larger parcels to the west and smaller to the east. These are in-between size so a good transition that fits the character to neighborhood, he said. Libby moved, Erickson seconded, to approve LA23-000011 Matthew and Susanne Johnson, 1015 Wildhurst Trail, Subdivision/Preliminary Plat. VOTE: Ayes: 7, Nays 0. Date Application Received: 03/21/2023 Date Application Considered as Complete: 04/05/2023 120-Day Review Period Expires: 08/03/2023 To: Chair Bollis and Planning Commission Members Adam Edwards, City Administrator From: Melanie Curtis, Planner mcc Date: 15 May 2023 Subject: #LA23-000011, Matthew & Susanne Johnson, 1015 Wildhurst Trail / PID 07-117-23-21-0002 (fka 1003 Wildhurst Trail) Subdivision: Preliminary Plat Public Hearing BACKGROUND The subject property was part of a recent administrative boundary line adjustment to move the existing eastern property line to the west, approximately 80 feet (LA23-000018). The property is a 9.29-acre parcel (405,020 square feet) located within the RR-1B one family rural residential zoning district. The heavily wooded site has sloping terrain and includes a small wetland. Building pads and site grading have not been proposed at this time. PRELIMINARY PLAT REVIEW General Site Characteristics This site is within the rural residential area east of the City’s Saga Hill Park Preserve, northwest of Forest Lake, situated between smaller lakeshore lots and larger, wooded rural properties. The property abuts an existing undeveloped right-of-way on the south. The property contains natural wooded areas as well as sloping grades and a wetland. There are no areas of bluff on the property. The site is currently undeveloped, although an old foundation exists on proposed Lot 1 from an old building. Note, proposed Lot 1 is shown meeting the minimum 150% acreage and setback requirements for the RR-1B district as a “Back Lot”. 2020 - 2040 Orono Community Management Plan The 2040 Comprehensive Plan guides the property for Rural Residential Density, one unit per two acres (0.5 units per one acre). The proposal involves creation of 2 lots with a calculated density of 0.2 units per acre based on the gross area. Today the parcel is considered one buildable lot. The application is proposing two buildable lots which results in more density than the current condition; the application moves the property closer to the guided density within the 2040 Comprehensive Application Summary: The applicant is requesting approval of a front/back lot subdivision to create one new, buildable lot and a private driveway outlot. Staff Recommendation: Planning Department Staff recommends approval. Lot Areas Wetland Dry Buildable Total Existing Property ±0.03 acre ±1,550 square feet ± 9.29 acres ±9.26 acres Lot 1 - Proposed ±0.03 acre ±5.0 acres ±5.0 acres Lot 2 - Proposed NA ±4.0 acres ±4.0 acres Outlot - Proposed ±10,991 square feet / ±0.25 acres FILE #LA23-000011 15 May 2023 Page 2 of 4 Plan. According to the General Land Use Goals and Policies outlined within the Comprehensive Plan, the City will reinforce environmental protections with a focus on the existing lakes in the community. The City will also maintain the historic identity and character of the separate urban and rural neighborhoods. Conformity with RR-1B Zoning District Standards The property is currently zoned RR-1B One Family Rural Residential (requiring a minimum lot size of 2.0 acres). The delineated wetland on the property is located within a required yard area and does not impact available buildable areas of either lot. The property is located within the Metropolitan Urban Service Area (MUSA); the properties will be served by City sewer. The front lot/back lot configuration proposed conforms to the additional requirements for lot size and setbacks 150% of the RR-1B district requirements. A 30-foot wide, private, shared driveway outlot (Outlot A) is proposed to serve as access for both properties off of Wildhurst Trail. Relationship to Surrounding Development The immediate neighborhood consists of ¼ acre to 10 acre lots; the City’s Saga Hill Preserve Park borders on the west side of the property. The areas to the east and south of the property are defined as “Urban Areas” and are zoned LR-1B Lakeshore Residential District (1 acre minimum). The properties to the north are defined as “Rural Areas” and are zoned RR-1B Rural Residential District (2 acre minimum). The site is heavily wooded with sloping grades and a wetland on the property. The shared driveway and front lot/ back lot configuration promote less intrusive development maintaining the rural nature of the land. The proposed subdivision is consistent with respect to the rural character of the surrounding neighborhood. Conservation Design The requirements of the conservation design ordinance are meant to preserve and enhance the natural, ecological, and aesthetic character of the area. The need for a conservation design analysis is triggered by development of properties over 5 acres in size or with increased/urban density. The proposed project requires a conservation design plan. The Conservation Design Report by Kjolhaug Environmental Services (Exhibit E) provides a more detailed overview of the natural site characteristics. The plan indicates the developer’s intent to protect significant tree stands; removal of dead or diseased trees will be done on an as-needed basis. The goal of the development scope is to minimize density, tree removal, and clearing. Although there are no notable recommendations, Planning Commission should review the Report and discuss the recommendations. Utilities The properties are proposed to be served by City sewer and private water supply wells. The applicant is proposing to connect to the City’s sewer in Wildhurst Trail; an existing sewer maintenance hole (manhole) exists on the property owned by the applicant to the east. The applicant should prepare a sewer plan for the final plat review. The applicant shall grant utility easements in favor of the City over any portions of public sewer extensions not existing within a platted drainage and utility easement. Further, the applicant should consider establishing easements over private sewer connections across private property. The City Engineer noted a separate sewer connection will be required for the new lot; shared connections are not permitted. Minnehaha Creek Watershed District The Minnehaha Creek Watershed District (MCWD) provided comment stating a 2-lot subdivision does not trigger their Rules. Although the project does not currently trigger the MCWD’s FILE #LA23-000011 15 May 2023 Page 3 of 4 Stormwater Rule, permits for Erosion Control and Stormwater Management may be required at the time of development for each of the new Lots. The District issued a Notice of Decision regarding the wetland delineation (Exhibits C & D) and is not requiring buffers with the plat however, development on Lot 1 may trigger the need for a wetland buffer in the future. Hennepin County Hennepin County was asked to comment on the proposed subdivision. They responded with the email attached as Exhibit G indicating they do not have comments on the proposal. Stormwater Quality Overlay District The property is within Tier 3 of the City’s Stormwater Quality Overlay District limiting total site hardcover to 35% of the lot area. As each of the lots exceed 1.99 acres in area there is no limit on overall structural coverage. Drainage and Utility Easements The City requires standard perimeter drainage and utility easements around all property boundaries on the Plat and drainage easements over the wetland areas and 25-foot setback from the wetland. The easements are not shown on the proposed preliminary plat drawing; the Final Plat must meet the City’s standards. In the future, Drainage and Utility Easements should be required over any stormwater facilities that are required by the Minnehaha Creek Watershed District. Private Driveway Outlot The new lots are proposed to be served via a private driveway within a 30-foot wide outlot. Drainage and Utility easements should be granted over the entirety of this outlot on the plat. Access easements shall be provided over the outlot for driveway purposes benefitting both of the proposed lots. A maintenance agreement for the private driveway should also be provided by the developer. Park Dedication A developer shall be required to dedicate to the City for parks, playgrounds, trails, open spaces and other public purposes an amount of land proportional to the amount of land being developed and to the number of residential units or commercial industrial employment, as set forth in City Code Section 82-226 in the amount of 0.1 acres of land per residential dwelling unit. The Parks, Open Space and Trail Plan chapter of the Orono Comprehensive Plan does not specify the need for a neighborhood park or a trail at this location which may specifically require dedication of land from this property. Saga Hill Park Preserve is connected to Wildhurst Trail via an undeveloped right-of-way. The Park Fee Cash contribution requirement is equal to the amount of land required to be dedicated. In instances where a cash contribution is to be made in lieu of a conveyance or dedication of land, the cash contribution to be contributed shall be equivalent to the fair market value of the land to be dedicated. For the proposed development, the estimated Park Fee is based only on the newly created lot. The Park Dedication Fee for this project is estimated to be $6,391.82. The County Assessor will be consulted to determine the market value of the land for establishing the amount of the fee. Stormwater Drainage Trunk Fee FILE #LA23-000011 15 May 2023 Page 4 of 4 Stormwater trunk fees apply to new development and redevelopment of existing properties and provide funding for the storm water infrastructure necessary to serve the City. The trunk fee is based on the land use and acreage of the property being developed. The Stormwater Drainage Trunk Fee for this project is estimated to be $8,060 per lot or $16,120 total. The Stormwater Drainage Trunk Fees are established by Section 14-283 of the City Code. City Engineer Comments The City’s Consulting Engineer, Bob Bean, has reviewed the plans for the preliminary plat. Mr. Bean’s comments were primarily advisory and are attached as Exhibit F. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to develop the property in a reasonable manner? 2. Does the Planning Commission find that the subdivision, if approved, will not alter the essential character of the neighborhood? 3. Planning Commission should review the Conservation Design Report and provide recommendations. 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends approval of the preliminary plat subject to the City Engineer’s requirements. The Planning Commission’s options for action on the proposed plat are as follows: • Recommend approval of the preliminary plat as presented, with appropriate conditions; • Recommend denial, stating reasons; or • Table the application providing direction and guidance to the developer. List of Exhibits Exhibit A. Application & Narrative Exhibit B. Proposed Preliminary Plat Drawing Exhibit C. Wetland Delineation Report Exhibit D. MCWD NOD Exhibit E. Conservation Design Report Exhibit F. City Consulting Engineer Comments Exhibit G. Hennepin County Comments Exhibit H. Resolution No. 7327 Exhibit I. Sewer Layout Exhibit J. Aerial Photos Exhibit K. Property Owners List Exhibit L. Plat Map References 2040 Comprehensive Plan 2023 Fee Schedule Application #LA23-000018 AGENDA ITEM Prepared By: Reviewed By: A. Carlson Approved By: 1.Purpose. The purpose of the action item is to forecast future work session agendas. 2.Background / Summary. The Official Meetings Calendar Adopted by the Council establishes a work session meeting at 5 PM on the same days as regular council meetings which begin at 6 PM. 3.Next Work Session. The draft agenda for the next work session includes an update on THC update and Preliminary 2024 Budget Guidance discussion. These subject were originally proposed for tonights work session however the number of Council Applicants requiring interviews took all of the allotted Work Session Time. 4.Proposed Future Topics. This is an opportunity for council members to propose and agree to future work session topics. 5.Work Session Items. The table below depicts topics for works sessions. Those shaded have already occurred. Those in the future are proposed. Date Subject Date Subject 9 Jan 23 -THC License discussion -Navarre Parking Lot Funding 10 Jul 23 23 Jan 23 None-Mtg Cancelled 24 Jul 23 -General Fund Budget Update 13 Feb 23 -Brush and Leaf Disposal -City Council -Staff Procedures 14 Aug 23 Average Lakeshore Setbacks 27 Feb 23 -City Council -Staff Procedures -Park Commissioner interviews 28 Aug 23 -Enterprise Budgets Update 13 Mar 23 -No items -Cancelled 11 Sep 23 -Preliminary Levy/Budget 21 Mar 23 -Planning Commissioner interviews-if needed 25 Sep 23 10 Apr 23 -2024 Street Maintenance 9 Oct 23 -CIP Update 24 Apr 23 -Retaining Wall Discussion - Planning & Park Commission Interview 23 Oct 23 -Draft Capital Improvement Plan 8 May 23 -2024 Street Maintenance Part II -Draft Fire Needs Study Report 13 Nov 23 22 May 23 -Retaining Wall Discussion Part II 27 Nov 23 -Fee Schedule Update 12 Jun 23 -4PM Start- Council Interviews - THC Legislation Update -Preliminary Budget Guidance 11 Dec 23 -Community Survey Discussion 26 Jun 23 -Preliminary Budget Guidance - - THC Legislation Update 6.Staff Recommendation. I recommend holding the next Work Session as scheduled. COUNCIL ACTION REQUESTED Move to hold next Council Work Session as scheduled. Item No.: 24 Date: June 12, 2023 Item Description: Next Work Session Draft Agenda Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: City Administrators Report