HomeMy WebLinkAbout04-10-2023 Council Work Session PacketCouncil Work Session
Monday, April 10, 2023
5:30 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
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WORK SESSION
AGENDA
1. 2024 Street Maintenance
Prepared By: Reviewed By: Approved By:
CITY OF ORONO MEMORANDUM
DATE: April 10, 2023
TO: City Council Members
FROM: City Engineer
RE: 2024 Street Maintenance Project
1. Purpose. The purpose of this action item is to gain council guidance on planning for the 2024 Street
Maintenance Project.
2. Background. In order to maintain our city streets the engineering department recommends a portion
of the city’s streets for various pavement preservation activities. Streets are inspected and assigned a
pavement condition index (PCI) rating. The PCI allows street to street comparisons and provides the data
required to conduct street maintenance programming and planning.
3. 2024 Recommended Streets. For 2024 the recommended roads are as follows.
Road Pavement
Cost Estimate
PCI Remarks
Willow Drive (Fox to
Brown)
$ 621,700 56
Partenwood Road and
Lane
$ 122,300 53
Glendale Drive $ 47,200 58 Connection into Long Lake. ROW in dispute with
property owner.
Preventive
Maintenance
$50,000 Crack sealing and contract patches
Total $841,200.00
4. 2025 and Beyond. The list below is not exhaustive. There are several other roads in need on
maintenance in the immediate future (PCI <70).
Road Pavement
Cost Estimate
PCI Remarks
Kelley Avenue
$ 547,400 67 This road has suffered from flooding in the past.
Stormwater improvements have been made however we
should consider raising portions of the roadway as part
of the project.
Lydiard Ave, Circle
and Carman Rd
$ 117,200 67 Due to proximity these would be ideally be completed at
the same time as Kelly Avenue.
North Arm Drive
and Lane
$ 778,800 58 Parks CIP has a trail being incorporated into this project
when it occurs.
Old Long Lake
Road
$ 805,200 58 Road base appears in good condition but pavement is
suffering from stripping (separation of wear and base
course)
Spring Hill Road $ 529,500 51 Suffering from stripping (separation of wear and base
course) and settlement above utility crossings.
Dickey Lake Drive $ 388,400 59
Ferndale Road West $ 181,800 61
Orchard Park Road $ 385,500 58
Spruce Place,
Linden Lane, Dahl
Road, Loma Linda
& Forest Lake
$ 371,800 60
Fagerness Point
Road, Webb, and
Concordia
$336,900 62
Crestview Avenue $ 123,700 69 Road area and neighborhood suffer from draining issues
that could be address in conjunction with a road project.
5. Pavement Funding. The projects will be funded with a combination of the Pavement Management
Fund, Sewer Funds, and Stormwater Fund. The Pavement fund is the limiting factor in the amount of
pavement maintenance that can take place each year. Adequate funding is available in the Stormwater,
Water and Sewer Funds.
a. Pavement Funding for 2024. The Pavement Fund receives resources from the pavement levy.
The levy for 2023 is $1,000,000. This is the amount the 2014 Pavement Management Study established
as the needed revenue to keep up with the pavement maintenance needs of the City. Adjusted for a
modest 2% Construction inflation index per year the amount for the 2024 levy should be $1,220,000.
b. Pavement Funding for the Future. After 2024 the pavement levy should be adjusted for
inflation. Assuming a 2% inflation, that level of funding should allow the City to complete all of the
projects listed in section 4 above and increase the preventive maintenance portion to $100,000/yr by
2028.
6. Municipal State Aid Roads (MSA). The city receives approximately $450,000 / yr from the
state MSA fund. The city is paying an annual debt service of $140,000 / yr on some street
maintenance bonds from the MSA fund. The debt service is scheduled to be paid off in 2026. In
2018 the city took a five-year advance in order to reconstruct Old Crystal Bay Road. The fund is
projected to have a positive balance again in 2024. The following MSA roadways are in need of
maintenance.
Road Pavement
Cost Estimate
PCI Remarks
Willow Drive N
(Kelley Parkway to
CSAH 112)
$ 92,000 50 This section of road way is to be included in the CSAH
112 Turnback Phase 3 project currently slated for 2024.
Brown Road N
(CSAH 112 to
CSAH 6)
$ 706,900 60 Looking at a 2025 project.
COUNCIL ACTION REQUESTED:
Discussion and direction on 2024 Road Maintenance Project