HomeMy WebLinkAbout05-22-2023 Council PacketAgenda
Council Meeting
Monday, May 22, 2023 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
Roll Call
Pledge of Allegiance
Swearing In Ceremony of Junior Cadets
Approval of Agenda
Consent Agenda
1. City Council Meeting Minutes of May 8, 2023
2. City Council Work Session Minutes of May 8, 2023
3. Claims/Bills
4. Approval of Transient Merchant License – Renaissance Fireworks
5. Navarre Parking Lot and Golf Course Parking Lot Award - (Project #21-040) & (Project #23-031)
6. Approval of Wage Adjustment for LELS Local 40
7. Approve Hennepin County Assessing Services
Finance Report
8. Meeting Management – Agenda & Video Recording and Encoding Equipment
City Attorney Report
City Administrator/Engineer Report
9. Next Work Session Draft Agenda
Public Comments – (Limit 3 Minutes per Person)
This is an opportunity for the public to address the City Council. The council will not engage in
discussion or take action on items presented at this time. However, the council may refer issues to staff
for follow up or consideration at a future meeting. Speakers should state their name and home address at
the podium before speaking.
Fire Department Report
10. Draft Fire Department Needs Assessment Presentation
Mayor/Council Report
Adjournment
Closed Session – Client Privileged Discussion
11. The meeting will be closed as permitted by the attorney-client privilege (section 13D.05, subdivision 3
(b)) to discuss the threat of litigation by the City of Long Lake regarding the Contract for Fire
Protection
Agenda
Council Meeting
Monday, May 22, 2023 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
Upcoming Events
2023
05/29 City Offices Closed
06/05 Park Commission Work Session, 6:00 p.m.
06/12 Council Work Session, 5:00 p.m.
06/12 Council Meeting, 6:00 p.m.
06/20 Planning Commission Meeting, 6:00 p.m. (Matt Johnson)
07/03 City Offices Closed
07/04 City Offices Closed
07/05 Park Commission Work Session, 6:00 p.m.
07/10 Council Work Session, 5:00 p.m.
07/10 Council Meeting, 6:00 p.m.
07/17 Planning Commission Meeting, 6:00 p.m. (Dennis Walsh)
07/24 Council Work Session, 5:00 p.m.
07/24 Council Meeting, 6:00 p.m.
AGENDA ITEM
Prepared By: CF Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of this action item is the swearing in of Jacob and Anna Stankevitz as Junior
Cadets. Jacob and Anna will work with several departments within the city to gain job and
communication skills through the Growth Through Opportunity program (GTO).
2. Background. This will be the fourth group of young men and women that we have worked with to
develop their skills as well as ours. The junior cadets are in the Orono Transition Program, which is
designed to help 18–21-year-olds with disabilities transition from high school to the real world by
providing them opportunities where they can gain job and life skills. The Transition Program teamed up
with the Orono Police Department and the city of Orono to offer a program called Growth Through
Opportunity, or GTO, which is designed for young adults with intellectual and developmental disabilities
to gain skills and experience by volunteering with their local police department.
3. Ceremony. To start their time with the Orono we will conduct a swearing in ceremony.
COUNCIL ACTION REQUESTED
No council action needed
Date: May 22, 2023
Item Description: Swearing In Ceremony of Junior Cadets
Presenter: Correy Farniok
Police Chief
Agenda
Section:
Consent Agenda
OATH OF OFFICE FOR CADET OFFICER
CITY OF ORONO, MINNESOTA
I Jacob and Anna, do solemnly swear under oath that I will support and work with the
City of Orono and Orono Police Department. That I will follow the direction of its
employees and support the duties of the office of police cadet in the City of Orono, of the
County of Hennepin to the best of my judgment and ability, so help me God.
Subscribed and sworn before me this eleventh day, of May 22, 2023
____________________________________________
City Clerk
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Matt Johnson, Alisa Benson, and Victoria Seals. Richard Crosby
III was absent. Representing Staff were City Attorney Soren Mattick, City Administrator/Engineer Adam
Edwards, Public Works Superintendent David Goman, Finance Director Ron Olson, Community
Development Director Laura Oakden, City Planner Melanie Curtis and Fire Chief James Van Eyll.
Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
The agenda was approved by consensus.
CONSENT AGENDA
1. CITY COUNCIL MEETING MINUTES OF APRIL 24, 2023
2. COUNCIL WORK SESSION MINUTES OF APRIL 24, 2023
3. CLAIMS/BILLS
4. APPROVAL OF 2023 GARBAGE HAULER LICENSES
5. APPROVAL OF RENTAL LICENSE
6. AUTHORIZATION TO PROMOTE TONY WITTKE – POLICE DEPUTY CHIEF
7. AUTHORIZATION TO PROMOTE RYAN SPENCER – POLICE SERGEANT
8. AUTHORIZATION TO ACCEPT RESIGNATION OF HUNTER BUCHANAN – PART-
TIME CSO (CADET)
9. AUTHORIZATION TO ACCEPT RESIGNATION OF CHRIS FISCHER –
RESOLUTION NO. 7360
10. APPROVAL OF WAGE ADJUSTMENT FOR LELS LOCAL 40
11. 2023 STREET MAINTENANCE PROJECT (23-001) – AWARD
12. EMERGENCY WATERMAIN BYPASS AND NEW WATERMAIN INSTALLATION AT
THE COFFEE BRIDGE
13. LA23-00002 - 1449 AND 1475 SHORELINE DRIVE, VACATION – RESOLUTION NO.
7361
This item was removed from the Consent Agenda
14. LA23-000008 – DAVID CHARLEZ DESIGNS – DAVID ZWEBER, 1340 VINE PLACE,
VARIANCES – RESOLUTION NO. 7362
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ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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15. LA23-000019 – AS DESIGNS O/B/O WILLIAM AND MARTA MELIN, 1940
SHADYWOOD ROAD, VARIANCES – RESOLUTION NO. 7363
This item was removed from the Consent Agenda
16. LA23-000015 – SWANSON HOMES, 3017 NORTH SHORE DRIVE, PRELIMINARY
PLAT – RESOLUTION NO. 7365
17. LA23-000016 – CAROLINA CANO-GARNICA, 2160 WAYZATA BOULEVARD WEST,
CONDITIONAL USE PERMIT – RESOLUTION NO. 7366
18. APPOINTMENT OF PARKS AND PLANNING COMMISSIONERS – RESOLUTION
NO. 7367 AND RESOLUTION NO. 7368
19. APPOINTMENT OF 2023 SEASONAL EMPLOYEES V4
22. LONG LAKE FIRE DEPARTMENT OVERAGE
This item was added to the Consent Agenda
Johnson moved, Seals seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays
0.
COMMUNITY DEVELOPMENT REPORT
13. LA23-00002 - 1449 AND 1475 SHORELINE DRIVE, VACATION – RESOLUTION NO.
7361
Community Development Director Oakden explained this proposal is to vacate portions of unused right-
of-way abutting 1449 and 1475 Shoreline Drive. The right-of-way was acquired by the County in 2020
for the County Rd. 15 and the Tanager Bridge project. Portions of that right-of-way were not needed to
support the road improvements. She said at this time it is appropriate to vacate the unused rights-of-way
and the County returns them to the City as the governing body to complete that vacation process.
Benson said her purpose in asking for this item to be removed from the consent agenda was to get
clarification of the reason for the vacation, which Oakden’s report provided.
Seals moved, Johnson seconded, to approve LA23-00002 - 1449 and 1475 Shoreline Drive, Vacation
– Resolution NO. 7361,. VOTE: Ayes 4, Nays 0.
15. LA23-000019 – AS DESIGNS O/B/O WILLIAM AND MARTA MELIN, 1940
SHADYWOOD ROAD, VARIANCES – RESOLUTION NO. 7363
City Planner Curtis said the property is on the north side of Coffee Channel and is almost entirely
in the 75-foot lake setback. The applicant is proposing to build a new two-story home on the existing
footprint. Because the home and property are non-conforming, she said, the following variances are
requested: side yard setback variance on the north side to permit a 2.7 foot setback from the side lot line;
a 75-foot Lake setback variance due to the majority of the property being located in the 75-foot setback;
an average Lakeshore setback variance to permit a 1.4 foot encroachment into the average Lakeshore
setback consistent with the existing home on the property; and hardcover variances to permit hardcover in
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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the 75-foot setback and for the total site hardcover to exceed 25 percent. Proposed is 28.9 percent where
27.9 precent exists. Curtis said in April the planning Commission reviewed the application and voted to
recommend approval of the variances with recommendation that the existing mature trees on the property
be fenced or protected to the extent possible during construction. Staff recommends approval.
Benson asked about the walkway in the 75-foot and questioned if the homeowner could be asked to use a
pervious material.
Curtis said typically within the75-foot setback there is no hard cover credit for using pervious materials so
it was not proposed, but could be requested.
Walsh noted over time most pervious materials become impervious due to becoming full of sand and
other debris.
Benson moved, Seals seconded, to approve LA23-000019 – AS Designs o/b/o William and Marta
Melin, 1940 Shadywood Road, Variances – Resolution NO. 7363 with the additional condition of
using a pervious substance on the new portion of the walkway. VOTE: Ayes 4, Nays 0.
20. LA22-000058 – MATTHEW TIERNEY/SHOREWOOD PROPERTIES, 2305 BAYVIEW
PLACE & PID 17-117-23-44-0032 (ADDRESS UNASSIGNED) – SKETCH PLAN
Curtis said the applicant is requesting non-binding feedback on his request to rearrange the lot lines of the
property to create two more uniformly-shaped lots. The proposal results in 2305 Bayview gaining land
and the other lot losing land, but makes two rectangular lots instead of one lot being L-shaped. The
change results in the creation of a new non-conformity, she said, so the boundary line adjustment does not
qualify for an administrative approval without prior approval of a variance. Staff finds the existing
configuration to be awkward with the L shaped lot wrapping around the 2305 property, she said. Both
properties are currently non-conforming. Although the proposed configuration includes the need for
variances on each lot, the orientation proposed may make more sense based on the increased buildable
width for the one lot and a more standard shape for both lots. The Planning Commission reviewed and
directed the applicant to apply for lot area and lot with variances in conjunction with an administrative
subdivision exception to move the boundary lines rather than going through the platting process. No
formal action is required tonight, Curtis said. Council should discuss and provide the applicant with
direction.
Johnson asked about next steps if the variances were granted.
Curtis said if the variances were granted staff can proceed with a subdivision exception, which is an
administrative boundary line adjustment.
Johnson said he believes the preliminary plat process to do a rearrangement would be a significant
burden. He said if the Council is comfortable with the proposal, it seems more reasonable to simply re-
draw two existing lots. He noted the Council is just seeing a sketch plan and the applicant would have to
come back with a formal request.
Benson asked if the change in orientation would affect traffic flow.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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Curtis said currently access is from Bayview Place but the second lot could opt to have a driveway off of
Navarre Lane.
Walsh said he sees this proposal dividing two non-conforming lots to make two more useable non-
conforming lots. He asked if the applicant had anything to say.
Jacob Kompelien, 615 Green Ave. SE, Watertown, said he was there on behalf of the applicant who
intends is to possibly build a garage that's more suitable for the existing house with a driveway that's less
steep, and then also possibly build in the future on the other lot and have the driveway on Navarre Lane.
The Council agreed with staff that the administrative lot line adjustment would be the correct approach
for this possible proposal.
21. LA23-000014 – MATTHEW & SUSANNE JOHNSON, 1007 WILDHURST TRAIL,
VARIANCE – RESOLUTION NO. 7364
Walsh noted Council Member Matt Johnson is the applicant and would step down from the Council table.
Curtis said the applicant is proposing to create a new lot for the purpose of building a new single-family
home. The undeveloped rights-of-way surrounding the properties were vacated in December of 2022. The
applicants have also applied for an administrative boundary line adjustment to combine and rearrange the
three PIDs resulting in two buildable lakeshore lots. The change is currently in process with Hennepin
County and is not yet reflected. The existing home at 1003 Wildhurst Trail is planned to remain and the
Council should treat the lot configuration as existing for this analysis, she said. The applicant is
requesting an average Lakeshore setback variance or waiver on the lot to allow construction of a new
home up to the 75-foot Lakeshore setback. In April the Planning Commission held a public hearing and
voted to approve the requested variance. No comments from the public were received. Curtis said staff
recommends approval conditioned upon the Hennepin County accepting the subdivision exception with
the proposed lot line rearrangement.
Walsh explained that because the lot lines would be moved the average Lakeshore setback line would
move backward, creating a new lakeshore lot and the need for a variance. He added the proposal
combines lots and the City has approved similar arrangements in other locations.
Benson asked about the actual footprint for the proposed home.
Johnson said if it was three lots the average lakeshore setback line would be lakeward of the line with two
lots. He said the architect for the proposed new home has configured a preliminary plan of where the
home could be placed as depicted on the exhibit shown.
Benson asked if building plans had been submitted.
Walsh said building plans are not typically submitted at this point. That would not happen until the
applicant was ready to request a building permit.
Curtis said in staff’s opinion, enough information is available for staff to process this request.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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Benson said she thinks it is fair to say as a member of the Council this application will get a higher level
of scrutiny. Her preference would be to see a building plan before approving this type of variance.
Johnson said he should be treated as every other resident and not be penalized as a Council Member.
Walsh said what Benson is proposing would penalize anybody who comes forward because it would
make them spend a great deal of money on building plans before a variance, which the City has never
done to anybody. He said applicants typically don’t have building plans at this stage when they often
don’t know who is going to build the structure. He pointed out the proposal reduces density by going
from three pieces of property to two.
Benson asked if the City had ever asked for building plans ahead of a variance.
Curtis said there have been times when a building plan was requested at this stage depending on the type
of variance.
Johnson said average lakeshore setback is more for preservation of the neighbors and how a proposed
plan would affect them. He said the existing house is his property.
Seals said the original concern of the neighbors was high density and that as many as eight new houses
might be planned. She said more density is what the City does not want to encourage in that area, so there
is benefit in this plan reducing the number of lots. Seals said she does remember seeing a number of these
historically when the Council looked at the building envelope versus a full plan, and she would be
comfortable with approving it.
Seals moved, Walsh seconded, to approve LA23-000014 – Matthew & Susanne Johnson, 1007
Wildhurst Trail, Variance – Resolution NO. 7364 conditioned on Hennepin County accepting the
lot line rearrangement. VOTE: Ayes 2, Nays 1 (Benson). Johnson did not vote.
FINANCE DIRECTOR REPORT
Finance Director Olson presented building permit revenue to date. He said a third of the way through the
year the City has received one third of the budgeted building permit revenue. The first three months of the
year are typically the slowest months of the year so that is a good sign, he added.
Olson said several months ago the Council approved moving forward with the SIP protocol to replace the
old copper lines for the phone system and he thinks that will be done in the next week. The City is also in
the process of changing its domain to Oronomn.gov and has been testing that. Within the next week
Council will be able to use the new email addresses. If people use the old emails, messages will be
automatically forwarded to the new emails. He suggested Council members put the new email address in
their signature block. Olson explained the federal government is recommending cities and counties go to
the .gov domain for added security. This is a domain that the federal government maintains and confirms.
It should be seamless to the end-user, he said.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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Benson asked about the bonding for the public works building that included $3 million for the fire
department.
Olson said in December, 2021, the City sold $16 million in capital improvement bonds with $13 million
for the public works facility and $3 million for fire department facilities. That $3 million is still set aside.
Benson asked in that case how will the City pay for overages on public works facility.
Olson said one option would be to loan money from the utility funds, the water, sewer and stormwater
funds, to the construction fund. Part of the rationale for that is the water, sewer and stormwater
departments and vehicles and equipment will be housed in that building, he explained. Like all enterprise
funds, they operate more as a business than a governmental fund, so it would be proper for interest to be
paid back. He said what he would suggest if the City does loan money between the funds, it charges the
other fund the going interest rate.
This item was added to the consent agenda for approval.
FIRE DEPARTMENT REPORT
23. FIRE DEPARTMENT NEEDS ASSESSMENT
Chief Van Eyll said the purpose of the report was to answer questions and receive input from Council on
the draft fire department needs assessment as well as establish a process moving forward for final
versions and decisions based off it. He went through the history of the fire department review beginning
in 2021 when the City of Orono notified the City of Long Lake that it would not be extending the fire
service agreement, to September of 2022 when the City Council passed a resolution of intent to establish
the Orono Fire Department, and then in November, 2022 to appoint a new fire chief. He said one of his
tasks was to do a needs assessment. The proposed timeline going forward, he said, is to accept written
questions from community members from May 9 to 18 and put those in the Council packet for a
presentation at the Council meeting May 22. Written comments would be taken again from the public
from May 22 to June 7. Then at the June 12 meeting, there would be a final report and presentation and
then guidance on moving forward. At the May 22 meeting, citizens would get an opportunity to write
personal input to the City Council, filling out some comment cards ahead of time. The mayor would then
establish a time limit for that comment period. Staff recommends about an hour. The Mayor could then
use those forms to call residents up in an orderly process, Van Eyll said. The written comments and the
form would be available on the website until close of business on June 7.
Seals said they wanted to make sure there is enough time between when the assessment is shared and
taking comments from residents and giving them several formats to comment, including a meeting and
virtual formats. There would be the in-person meeting where people can come up and talk, but then there
also would be two different virtual rounds that surround those meetings where the Council can take in
questions. She asked how staff would sort the questions received through the web site.
City Administrator Edwards said the plan would give staff time to go through comments and sort them by
topic and type of questions.
22. LONG LAKE FIRE DEPARTMENT OVERAGE
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
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Benson asked if Van Eyll could express in general what needs to be fixed about our current system of fire
service delivery.
Van Eyll said the biggest thing that really needs to be fixed is that Orono doesn't have a sustainable model
for the future. Whether it's capital, whether it's our firefighters, the paid on-call model, response times,
there's just kind of a list of things that need to be fixed, he said. He thinks the City is in a better position to
be able to lead that change. The paid on-call model has been one of those models that is going by the
wayside.
Benson asked where data was collected from and how many outside individuals and municipalities were
interviewed.
Van Eyll said most of the data was from Long Lake Fire. He also talked to Minnetonka, Chanhassen, and
Plymouth which have their own departments and Excelsior which has a combined model.
Johnson said these are all good questions but what is in front of the Council now is approving the process
to present information and get feedback so we can be prepared to ask questions. He urged Council
members to ask their questions in advance so staff can be prepared.
Benson said that is what she is trying to do. She said she would like to see more information gathered and
would like to know who the Chief talked to.
Edwards said staff can add an appendix to the report.
Benson asked the Chief if he saw a benefit to having a public open forum and is a public forum planned?
Walsh said it is not the purview of fire chief to figure out if a public forum is needed.
Seals said her hope would be that would happen on May 22 when the public can come forward to ask
questions. That is an open forum. She said she would also expect residents to reach out in between and
ask questions directly. What they are doing that she hasn't seen in other cities, according to Seals, is
giving a longer period of time for this information to sit out there and for people to give feedback. She
said she is comfortable with the plan because it's giving a multiple avenues. She said she hopes the room
is full May 22.
Van Eyll said he felt this process is better because it gives people a chance to get their questions out rather
than hitting them with a presentation one night and making a decision from there.
Benson said her preference is an open forum even if it means pushing out things a little further than that
June 12 meeting. She said she thinks that would go a long way to instilling goodwill and a sense of
understanding within the community as clear, consistent communication with the public is one of the key
tenants of fire service and certainly changing fire service.
Walsh moved, Seals seconded, to approve the Fire Department Needs Assessment Public Input Plan
as presented. VOTE: Ayes 3, Nays 1 (Benson).
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ORONO CITY COUNCIL MEETING
May 8, 2023
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In other information, Van Eyll said the ladder truck is back with new tires and is in the process of getting
rewrapped. They are also working on a new Fire Department logo.
CITY ATTORNEY REPORT
Attorney Mattick had nothing to report.
CITY ADMINISTRATOR/ENGINEER REPORT
24. APPROVAL OF WORK SESSION AGENDA DRAFT
Edwards said he had only the work session draft agenda. The only change to that is for the May 22 work
session to look at doing retaining wall discussion part two, which is a continuation from the previous
retaining wall discussion. He recommended planning for the whole hour.
Seals moved, Benson seconded, to approve the Work Session Draft Agenda as presented. VOTE:
Ayes 4, Nays 0.
PUBLIC COMMENTS
Jim Elder, 195 South Brown Road, said the Orono Fire Needs Assessment is a well-constructed, well-
researched document, however it raises more questions than it answers. Is a word, he said, he has not
heard in this discussion about the open forum. We're allowed to ask questions, but nobody has promised
that they'll give us answers now. That's an unfortunate structure. The most significant core statement
made by Chief Van Eyll is his hope that the negotiations between Long Lake and Orono can be resolved
in such a way that Orono becomes the owner of the fire station, or a new shared agreement is reached.
This is what you've all been working on and haven't made much progress. He added there are no cost
estimates for this endeavor. There are large operating and capital costs here that you're not talking about.
He said his rough estimate is between $10 and $15 million and the City needs to give that information
before making the decision in June. He said he wants to know what’s broken that the City has to do this
and why it is necessary to spend all that money. There was a troubling statement in in the Needs
Assessment, he said, that Orono intends to, in the next few months, transfer the control of the Navarre fire
area from Long Lake to Orono. He said they are already tearing apart the Long Lake Fire Department.
You're destroying that fire department so that you can get this thing done. Elder said he had asked the
Mayor at a coffee if there would be an open forum and the mayor said yes, one session. He doesn’t
believe the City will get enough discussed in one session in this limited space with the number of people
that want to hear about this.
Nancy Brantingham, 3185 County Rd. 6, said she has attended every meeting and work session of the
Orono Council since December of 2022 and has learned a lot. One of the first things was that in 2022,
Orono decided to end the contract for fire services with Long Lake. In November, 2022, Long Lake held
a public hearing to inform citizens about fire service issues. Mayor Walsh and Councilman Johnson were
both in attendance as numerous Orono citizens stood up and expressed their hopes that Orono would do
the same. On January 9, 2023 she stood before the Council and made the first of three requests for a
public hearing in Orono. Many others have also done that. She said Councilman Johnson responded to her
request in January by saying he didn't think it was his job to inform citizens about what was going on.
Rather, citizens should come to meetings and find out for themselves. He was right about one thing.
Citizens of Orono should come and see what's been happening at Orono Council meetings. She listed
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May 8, 2023
6:00 o’clock p.m.
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things she has learned since December. Number one, the time for citizen comments has been cut from
five minutes to three. Number two, Mayor Walsh sent an offensive video to a local business owner. Every
Council meeting now ends with a deeply disturbing display of bad behavior by both parties. Number
three, Councilman Richard Crosby has connections to the Proud Boys. Their leader was convicted of
sedition last week for his role in soliciting and inciting violence against Congress on January 6, 2021.
Number four, this Council has granted right-of-way vacations of City land to both Councilman Matt
Johnson and Robert Erickson, a sitting member of the Planning Commission. Three former mayors of
Orono who were concerned about these transactions have requested that the Attorney General and the
State Auditor investigate. Number five, the City of Orono currently has multiple lawsuits against it and
may soon face another for breach of current fire services contract with Long Lake. Number six, eight
former mayors of Long Lake and Orono are opposed to Orono’s current course of action regarding fire
services. They have notified Orono by letter that they believe this move is an expensive way to tamper
with a public safety service that is not broken. Number seven, all the towns around us are working with
their neighboring cities to form fire districts. Mayor Walsh feels Orono is big enough to go it alone.
Walsh called time.
Henry Brantingham, 3185 County Rd. 6, said he sincerely hopes fellow citizens will join in paying
attention to the actions of this Council in the weeks and months ahead, especially, but not exclusively, to
the actions regarding the provision of critical firefighting, and other emergency services to Orono
citizens. He said he hopes the Council will reflect on what it can do to help heal now seriously strained
are relationships with our friends and neighbors, especially in Long Lake, and to restore trust between
Council and Orono citizens that has been broken both by actions this Council has taken and actions it has
refused to take. He noted this process you just approved is not what's been requested and asked what are
you afraid of?
Kim Carswell, 261 Cygnet Place, asked people to close their eyes for a minute and imagine it's 2025 and
we're looking back at the legacy of the City Council and Orono. She asked, what will we be thinking
about the fire service and how it came about in ‘22 and ‘23? What will those fire services be? She said all
neighboring cities seem to be collaborating to provide the best all- around services they can, playing to
the strengths of each city. They will be learning from one another, complementing one another, she said,
and those cities will have the best and the most cost-effective fire services, because they're following best
practices. While the communities that surround Orono continue to collaborate, according to Carswell,
they will watch Orono going in the opposite direction. The cost to taxpayers will perhaps be the highest
and yet the services might even be the lowest, she said. The tone of this Council will remember is that you
know what you're doing and don't need citizen input. There is little interest from most of this Council in
listening to the citizens, she said, adding Orono citizens would need to navigate hurdles to be able to
speak while our neighboring city, Long Lake, is planning a second open house. She noted that in contrast,
the story could be one of open collaborative partnerships like Loretto and Hamel coming together, or
perhaps working with Long Lake, Maple Plain and St. Boni. She asked might Orono shift their position
to embrace this trend for the benefit of our citizens?
Brad Erickson, 2485 Independence Road, asked where Mr. Crosby is tonight, noting he has attended one
full meeting since November. He suggested if Mr. Crosby is having a difficult time with things, maybe he
has to step down. Erickson said elected officials have a duty and a responsibility to represent and serve
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 10 of 12
their entire community while upholding democratic values and promoting equality and inclusivity.
Engaging with hate groups goes against these very principles and is highly inappropriate and damages the
public they swore to serve. He said such engagements also undermine the public trust and perpetuate
discrimination and prejudice while contributing to the normalization of hateful ideas. When elected
officials are found to be engaging with hate groups, according to Erickson, it is imperative for concerned
citizens to hold them accountable. He noted activism can shed a light on these actions and raise awareness
about the harm they cause. Other elected officials may also take steps to distance themselves from
individuals found to be involved with hate groups, or engaging in hate speech. Erickson stated moving on
to the chairman of the Minnesota GOP David Hann’s response to Erickson’s emails regarding the videos
Walsh sent, he noted, Hann responded that the Minnesota Republican Party rejects any comparison
between mask mandates and the Holocaust because the Holocaust was such a unique and terrible event in
human history. Hann added the Republican Party of Minnesota last year at the State convention adopted a
very strong statement condemning anti-Semitism and supporting the State of Israel as the ancient
homeland of the Jewish people. Hann had said he does not know Mayor Walsh personally, and does not
know what his political opinions are. Erickson noted Hann wrote to him that local elected officials are
nonpartisan and even though the Mayor may be a Republican, he was not endorsed to be a mayoral
candidate by the Republican Party, he has no official position in the party, and does not have authority to
speak for the party. Your future is sealed in the party, Erickson said to Walsh, adding he may want to go
with an independent party.
Janie Delaney 1350 Woodhill Ave., asked why the Council won’t listen to citizens. She said the Park
Commission open houses were just another written comment process. What that does, she said, is stifle
voices. By letting multiple people and any resident that wants to get up and speak, other residents learn
from them and about the issue. She noted they learn about what you're thinking and asked how the
Council expects to get people to write in comments. Are you going to use Civic send? Are they going to
have to go find it on the website? Will only the people that are signed up for the emails be the ones to get
the information? She contended that is not inclusive. She would suggest a full mailing like was done for
the Christmas tree lighting, adding that might be a good way to notify every single resident.
Jay Nygard, 1386 West Point Rd., identified himself as a long-time Orono resident and former City
Council and Planning Commission member. He said he can understand the stresses that can be brought
upon a family while serving on the Council. He added it is especially unfortunate that Mr. Crosby is gone
because he really wanted to talk to two people tonight, although it seems like Matt Johnson probably
should be included given the recent shenanigans going on around here, Nygard said. He said he can
understands how stressful all this controversy is for the Mayor’s family because of his actions and Mr.
Crosby's actions. He suggested maybe there comes a time when family becomes more important, so he
put together letters of resignation, completed on city letterhead, for Walsh for bringing controversy to the
residents of Orono and for Crosby related to his Proud Boy affiliation. Mr. Nygard said perhaps it is time
they consider moving on because the community has been seriously damaged and it is time to start
moving forward and healing.
MAYOR/COUNCIL REPORT
Benson said she appreciated hearing all the comments tonight. She said when there are direct questions
asked she intends to answer them by emailing or getting ahold of people. She doesn’t consider them
rhetorical unless it is clear they are. She said she wanted to focus on fire tonight. The previous week she
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 11 of 12
attended the Future Fire Services Planning Meeting. She explained this group was formed beginning in
about 2021 and the mission was to find the best path forward for fire services in this area to create a
Future Fire Service Plan. This is not a public meeting, she said. It's attended by elected officials, fire
chiefs, city staff, and some paid on-call firefighters from 10 or 11 surrounding communities. Meeting
notes are kept but they are not official minutes. These meeting notes can be shared with the public,
according to the Medina City Administrator. Benson said she has been receiving the notes the last few
years. Something that caught her eye in one of those first meetings was the statement that there are too
many fire departments in the State of Minnesota. She said other districts were already in the process of
merging back in 2021, and that trend is continuing today. Hamel and Loretto just merged to form the
Western Suburban Fire District. According to Benson, in 2021 the Mayor of Orono decided Orono would
not be participating. This is important, she said, because one of the first things that was identified as an
obstacle in this group for efficient future-minded service was the participation of elected officials. She
said Edwards has sometimes attended these meetings but Orono has been largely absent as a City from
the table. She will continue to attend. Benson said the Chief in Hamel and Loretto recently gave a report
on the 22-month process to combine this department and offered to come to the Orono City Council and
share the process they went through. Benson said the Chief said the notion of giving up control is one of
biggest failures with shared models. She said from her perspective it is vitally important that residents are
kept up-to-date and that they have clear and complete information regarding fire service, because in the
absence of light being shed in this process, it can become confusing and divisive.
Seals said the devil is in the details and the citizens are owed the dollars figures. You need to see exactly
what this is going to cost, she said. Nothing has been decided. She noted you’ve got the fire assessment
and there will be a presentation in two weeks. We want to see total costs for all options and want you to
see it too. She urged residents to come to the meeting and give feedback, saying she is willing to answer
questions. She added it had already been shared tonight that some parts weren't clear to Councilmember
Benson and herself, so they want to make sure we get a very thorough report that gets a lot of those
questions answered. On another topic, she said she had been to meetings on Hackberry Park and another
was scheduled the next day. The top two concerns are parking and water. She said the public does not
seem to want the City to cut back on activities at the park but wants those two things fixed.
Johnson said in regard to the fire discussion, providing questions in advance gives the Council and staff
the best ability to answer questions. He said the public should submit questions and be part of the
discussion. He added he is open to doing a mailing. Taking the amount of time planned will give people
time to give feedback to make a quality decision, he said. Johnson added he has been part of this for a
considerable time but has more to learn. It will be important to get a handle on what Orono needs, what
Orono wants and what the City can afford. The level of coverage is not consistent right now with the size
of our community and our response times and looking into the future, he said, he would like to see
response times be better. He added he also wanted to extend special thanks to Chris Fischer, deputy police
chief, who is retiring and will be missed.
Walsh started with a quote from Barack Obama related to policing, stating ‘Our police officers put their
lives on the line for us every single day. They've got a tough job to do to maintain public safety and hold
accountable those who break the law.’ Walsh said the next Coffee with the Mayor will be at 9 am
Wednesday for 30 to 40 minutes. From a funding perspective, Walsh mentioned the newly-appointed
Parks Commissioner who was actually on the Parks Commission 10 years ago when there was no budget
for the parks, and they didn't do anything at the parks. But like everything else, whether it's our
infrastructure, or our roads, or our Police Department, we are the Council that has put together the
funding for our parks to be self-sustaining and continue to do that going forward. He said this Council has
MINUTES OF THE
ORONO CITY COUNCIL MEETING
May 8, 2023
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 12 of 12
done a lot and depending on where we go with the Fire Department we will do the same. He said he
wanted to end with a quote from John F. Kennedy on change. Kennedy said, ‘Change is the law of life.
And those who look only to the past or present are certain to miss the future.’
ADJOURNMENT
Walsh moved, Johnson seconded, to adjourn the meeting at 7:35 p.m. VOTE: Ayes 4, Nays 0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Orono City Council
Work Session Minutes
Monday, May 8, 2023
Council Chambers
5:00 p.m.
Page 1 of 2
PRESENT: Mayor Dennis Walsh, Council Members Alisa Benson, Victoria Seals, and Matt
Johnson. Staff members present were City Administrator/Engineer Adam Edwards, Fire Chief
James Van Eyll, Public Works Superintendent DJ Goman, Finance Director Ron Olson, and City
Clerk Anna Carlson.
1. 2024 Street Maintenance Part II
City Administrator/City Engineer Adam Edwards presented the second part of the 2024
Street Maintenance plan. He noted that he included Glendale Drive as it is a connection
into Long Lake.
Mayor Dennis Walsh asked to have Orchard Park Road added to the 2024 list since Fox
Street Bids came in low.
2. Draft Fire Needs Study Report
Fire Chief James Van Eyll explained that tonight is more about beginning the process to
get public input in regard to future fire department and proposed to bring back any
comments collected to the next City Council Meeting.
Edwards noted that the intent of this report is to assess what Orono will need to start the
fire department. He added that grammatical errors can be brought to staff directly,
however questions and guidance, changes in content, or questions should be discussed or
given at a higher-level tonight.
Van Eyll continued to give an overview of the course of action (COA) options shown on
the slides. He added that staff supports and recommends COA 4, adopting the LMC
model, and invite LLFD fire fighters to come over to this department.
Council Member Victoria Seals asked if the chief could add language about the response
time calls for weekdays comparatively to weekends. She also asked how the cost to the
citizens could be presented to the public.
Johnson noted that there are two sides of these decisions, and the city may need to make
sure the message is out there and clear. Regardless of the course of action we choose, we
will still have the CIP to work with. He noted the city is currently dealing with aged
equipment that will need to be replaced according to the CIP either way.
Edwards noted if Council has any additional input or questions related to the full needs
analysis report to please forward comments to James.
5:45 p.m.
Orono City Council
Work Session Minutes
Monday, May 8, 2023
Council Chambers
5:00 p.m.
Page 2 of 2
CITY OF ORONO:
ATTEST: ________________________________
Dennis Walsh, Mayor
_________________________________
Anna Carlson, City Clerk
AGENDA ITEM
Prepared By: Ck Reviewed By: RJO Approved By:
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
121117 to 121225 and ACH transaction 20130349 to 20130354 totaling $430,361.70.
3. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Item No.: 3 Date: May 22, 2023
Item Description: Claims/Bills
Presenter: Ron Olson
Finance Director
Agenda
Section:
Consent Agenda
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Strictly E-Commerce 05/17/2023 120784 02232023 701-49800-240 MECHANICS TOOLBOX FOR SHOP 6,880.00-
Total 120784:6,880.00-
CENTERPOINT ENERGY MAIN 05/09/2023 121059 2023.05 140 101-42110-381 GAS SERVICE 04/2023 Police Department 65.81-
CENTERPOINT ENERGY MAIN 05/09/2023 121059 FINAL BILL 101-42110-381 GAS SERVICES 04/26/2023 Police Department 69.29-
Total 121059:135.10-
BREKKEN, SCOTT 05/09/2023 121117 2023.05 BRE 101-22205 ESCROW REFUND - RPS22-000009 2925 CASC 10,000.00
Total 121117:10,000.00
CENTERPOINT ENERGY MAIN 05/09/2023 121118 FINAL BILL 101-42110-381 GAS SERVICES 04/26/2023 Police Department 69.29
Total 121118:69.29
MAETZOLD HOMES INC 05/09/2023 121119 2023.05 MAE 101-22205 ESCROW REFUND - RPS22-000009 2925 CASC 1,000.00
Total 121119:1,000.00
A 1 ELECTRIC SERVICE OF WA 05/22/2023 121120 5204 101-43000-408 STREET LIGHT REPAIRS, WELCOME SIGN EAS Public Works Department 816.02
Total 121120:816.02
ABM Equipment & Supply LLC 05/22/2023 121121 0174343-IN 701-49800-403 REPAIR KILL SWITCH 650.00
Total 121121:650.00
AHLBERG, JAMES 05/22/2023 121122 2023.05 AHL 999-10015 UB REFUND - 95 SMITH AVE 181.91
Total 121122:181.91
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-43000-240 1/2" TRUBO TURBO BRUSH Public Works Department 18.85
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-43000-240 SHOP SUPPLIES Public Works Department 150.40
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-43000-222 LED PODS Public Works Department 133.48
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-43000-240 3/8"IMPACT RETAINING RING Public Works Department 12.49
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-41900-489 DIPLOMA COVER(ANNA)Central Services 21.46
AMAZON CAPITAL SERVICE 05/22/2023 121123 1CFJ-4VT7-101-43000-222 OVER SEAT HAT RACK Public Works Department 11.99
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-240 TIRE PRESSURE GAUGE Public Works Department 39.28
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-222 BACKUP CAMERA Public Works Department 59.98
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-240 BRAKE TOOLS ROD Public Works Department 34.98
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-240 TIRE BALANCE BEADS Public Works Department 97.00
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-222 TPMS SENSOR Public Works Department 109.00
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-489 PRONO DISCOUNT Public Works Department 7.79-
AMAZON CAPITAL SERVICE 05/22/2023 121123 1MC9-1L77-101-43000-489 SHIPPING Public Works Department 2.99
AMAZON CAPITAL SERVICE 05/22/2023 121123 1QFV-KMRG 101-43000-222 LLFD TAHOE SPARE TIRE HOIST Public Works Department 44.64-
Total 121123:639.47
ANDERSON, LIBBY 05/22/2023 121124 2023.05 AND 999-10015 UB REFUND - 3457 CRYSTAL PL 165.54
Total 121124:165.54
Batteries + Bulbs 05/22/2023 121125 P62021648 101-43050-227 BATTERIES FOR SPRING PARK WATER PLANT Public Works - Spring Park 34.19
Batteries + Bulbs 05/22/2023 121125 P62021648 602-49450-406 BATTERIES FOR LS 6 AND STOCK Sewer 102.57
Total 121125:136.76
BCA TRAINING & DEVELOPMEN 05/22/2023 121126 29503 101-42110-437 DMT-G ONLINE RECERT, RYAN SPENCER Police Department 75.00
Total 121126:75.00
BECQUER, KIM 05/22/2023 121127 2023.05 BEC 999-10015 UB REFUND - 1348 REST POINT CIR 214.24
Total 121127:214.24
BOLTON & MENK INC.05/22/2023 121128 0311808 601-16500 22-023 WATERMAIN REPLACEMENT 476.50
BOLTON & MENK INC.05/22/2023 121128 0311809 101-43170-305 GIS MAINTENANCE GENERAL Engineering 369.00
BOLTON & MENK INC.05/22/2023 121128 0311828 651-49910-304 22-029 SWPPP UPDATE Storm Water 743.00
BOLTON & MENK INC.05/22/2023 121128 0311836 602-16500 22-021 FORCEMAIN REPLACEMENT (TONKAWA)17,794.00
BOLTON & MENK INC.05/22/2023 121128 0311839 602-16500 23-014 SANITARY SEWER REHABILITATION 1,418.00
BOLTON & MENK INC.05/22/2023 121128 0311840 435-48976-304 23-001 STREETS PROJECT 5,635.00
BOLTON & MENK INC.05/22/2023 121128 0311843 602-49450-305 GIS MAINTENANCE SEWER Sewer 1,594.50
BOLTON & MENK INC.05/22/2023 121128 0311843 601-49400-305 GIS MAINTENANCE WATER 1,717.50
BOLTON & MENK INC.05/22/2023 121128 0311843 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 1,227.00
BOLTON & MENK INC.05/22/2023 121128 0311843 101-43170-305 GIS FOR FIRE NEEDS REPORT Engineering 3,299.50
BOLTON & MENK INC.05/22/2023 121128 0311843 101-43170-305 GIS MAINTENANCE GENERAL Engineering 1,668.00
BOLTON & MENK INC.05/22/2023 121128 0311843 101-42400-305 GIS FOR CDD Building & Zoning 758.00
BOLTON & MENK INC.05/22/2023 121128 0311843 101-45200-304 23-030 HACKBERRY MASTER PLAN Parks 84.00
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
BOLTON & MENK INC.05/22/2023 121128 0311845 601-49400-304 WATERMAIN BREAK ASSISTANCE 173.00
BOLTON & MENK INC.05/22/2023 121128 0311846 101-43170-303 21-040 NAVARRE PARKING LOT Engineering 5,571.00
BOLTON & MENK INC.05/22/2023 121128 0311846 408-48800-590 23-031 GOLF COURSE PARKING LOT 584.00
BOLTON & MENK INC.05/22/2023 121128 0311848 601-49400-304 NORHT WATER PLANT PPL APPLICATION 1,606.50
Total 121128:44,718.50
Boyer Building Corporation 05/22/2023 121129 003P39257 701-49800-215 U BOLTS LEAF SPRING 424 102.44
Total 121129:102.44
BRABENDER, DAN 05/22/2023 121130 2023.05 BRA 999-10015 UB REFUND - 3271 CASCO CIR 83.78
Total 121130:83.78
BRIAN CLARK 05/22/2023 121131 05172023 101-43000-226 SAFTEY SHOES Public Works Department 300.00
Total 121131:300.00
BRITT, JORDAN 05/22/2023 121132 2023.05 BRI 999-10015 UB REFUND - 2628 CASCADE LANE 93.34
Total 121132:93.34
CAMPBELL KNUTSON 05/22/2023 121133 2717-0004G 101-42110-307 POLICE MATTERS 04/23 Police Department 119.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0201G 101-41600-307 MISC RECORDINGS 04/2023 Law/Legal Services 829.37
CAMPBELL KNUTSON 05/22/2023 121133 2717-0740G 101-41600-307 LITIGATION - MERA CLAIM Law/Legal Services 5,184.65
CAMPBELL KNUTSON 05/22/2023 121133 2717-0800G 101-42400-307 B&Z STAFF MTGS 04/23 Building & Zoning 357.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0801G 101-41600-307 COUNCIL MEETINGS 04/23 Law/Legal Services 1,411.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0802G 101-42400-307 B&Z ASSISTANCE 4/23 Building & Zoning 238.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0803G 101-41600-307 ORDINANCES 4/23 Law/Legal Services 1,904.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0844G 101-41600-307 LMCD/DRAGONFLY HILL Law/Legal Services 2,448.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0845G 101-43280-307 LA23-000014 (1007 WILDHURST TRAIL)Special Services 220.00
CAMPBELL KNUTSON 05/22/2023 121133 2717-0846G 101-43280-307 LA23-000003 (200 WAYZATA BLVD)Special Services 110.00
Total 121133:12,821.02
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.03 601-49400-381 GAS SERVICE 2/21/23-3/22-23 1,554.00
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.03 602-49450-381 GAS SERVICE 2/21/23-3/22-23 Sewer 1,209.28
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.03 101-41900-381 GAS SERVICE 2/21/23-3/22-23 Central Services 2,393.93
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.03 101-42110-381 GAS SERVICE 2/21/23-3/22-23 Police Department 735.07
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.03 101-45210-381 GAS SERVICE 2/21/23-3/22-23 Golf Course 499.32
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 601-49400-381 GAS SERVICE 03/23/23-04/20/23 1,155.43
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 602-49450-381 GAS SERVICE 03/23/23-04/20/23 Sewer 839.04
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 101-41900-381 GAS SERVICE 03/23/23-04/20/23 Central Services 1,270.00
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 101-42110-381 GAS SERVICE 03/23/23-04/20/23 Police Department 417.35
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 101-45210-381 GAS SERVICE 03/23/23-04/20/23 Golf Course 285.84
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 137 602-49450-381 GAS SERVICE 1377 VINE PL 04/20/22-05/55/2023 Sewer 35.53
CENTERPOINT ENERGY MAIN 05/22/2023 121134 2023.04 GC 101-45210-321 GC PHONE/INTERNET 4/19/23-05/18/23 Golf Course 233.31
Total 121134:10,628.10
CENTRAL PENSION FUND SOU 05/22/2023 121135 CENTRAL05 101-21705 LOCAL UNION #49 5/01/23-5/14/23 880.00
Total 121135:880.00
Century Link 05/22/2023 121136 2023.05 WT 601-49400-321 WTP PHONE/INTERNET 05/04/23-6/03/2023 139.74
Total 121136:139.74
CenturyLink 05/22/2023 121137 640503426 614-49840-329 INTERNET 4/08/23-5/07/2023 LUMEN Cable Franchise 1,057.04
Total 121137:1,057.04
CHUNKS LAKESHORE AUTO 05/22/2023 121138 0019899 101-42110-402 SQUAD MAINT #271 OIL/FILTER CHANGE Police Department 76.45
CHUNKS LAKESHORE AUTO 05/22/2023 121138 0019902 101-42110-402 SQUAD MAINT # 255 OIL/FILTER CHANGE/ WIPE Police Department 83.50
CHUNKS LAKESHORE AUTO 05/22/2023 121138 0019908 101-42110-402 SQUAD MAINT #264 TIRE REPAIR Police Department 24.38
CHUNKS LAKESHORE AUTO 05/22/2023 121138 0019912 101-42110-402 SQUAD MAINT #268 OIL/FILTER CHANGE/ TIRE Police Department 56.81
CHUNKS LAKESHORE AUTO 05/22/2023 121138 0019951 101-42110-402 SQUAD MAINT # 260 OIL/FILTER CHANGE Police Department 109.42
Total 121138:350.56
CITY OF CORCORAN 05/22/2023 121139 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 9,039.05
Total 121139:9,039.05
CITY OF CRYSTAL 05/22/2023 121140 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 12,397.68
Total 121140:12,397.68
CITY OF DAYTON 05/22/2023 121141 2023.05 101-43280-438 2ND QTR 2023 TOWARD ZERO DEATHS GRANT Special Services 3,744.11
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121141:3,744.11
City of Deephaven 05/22/2023 121142 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 1,068.14
Total 121142:1,068.14
CITY OF MEDINA 05/22/2023 121143 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 3,904.32
Total 121143:3,904.32
CITY OF NEW HOPE 05/22/2023 121144 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 6,649.96
Total 121144:6,649.96
CITY OF ROBBINSDALE 05/22/2023 121145 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 3,974.64
Total 121145:3,974.64
CLINE, HOLLY & JUSTIN 05/22/2023 121146 2023.05 CLI 999-10015 UB REFUND - 4160 FOREST LAKE DR 180.64
Total 121146:180.64
CONTINENTAL RESEARCH CO 05/22/2023 121147 0044391 701-49800-213 TEFLA PENT LUBRICANT 246.00
Total 121147:246.00
CORE & MAIN 05/22/2023 121148 S718769 601-49400-405 COFFEE BRIDGE WATER MAIN BREAK 7,560.26
Total 121148:7,560.26
DEPT OF EMPLYMT AND ECON 05/22/2023 121149 15740033 101-45210-142 UNEMPLOYMENT Golf Course 16,128.21
Total 121149:16,128.21
EARL F ANDERSON & ASSOC 05/22/2023 121150 0132426-IN 101-43000-224 SIGN FOR DIST. 5 Public Works Department 332.75
Total 121150:332.75
ECM PUBLISHERS INC 05/22/2023 121151 943701 101-41900-340 21-040 NAVARRE PARKING LOT Central Services 147.41
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121151:147.41
ESTATE OF RICHARD WAGMAN 05/22/2023 121152 2023.05 EST 999-10015 UB REFUND - 35 HACKBERRY HILL 4.39
Total 121152:4.39
FASTENAL COMPANY 05/22/2023 121153 MNPLY1406 101-43000-224 NUTS AND BOLTS / SIGNS Public Works Department 95.10
FASTENAL COMPANY 05/22/2023 121153 MNPLY1406 101-43000-226 PPE GLOVES Public Works Department 103.19
Total 121153:198.29
FIELD TRAINING SOLUTIONS 05/22/2023 121154 9632 101-42110-437 FTO BASIC COURSE- TREY WIEBUSCH Police Department 295.00
Total 121154:295.00
FRED VARGAS 05/22/2023 121155 2023.05 101-42110-437 MEAL REIMB FOR TRAINING Police Department 8.44
Total 121155:8.44
FREIENMUTH, KARL 05/22/2023 121156 2023.05 FRE 999-10015 UB REFUND - 2659 CASCO POINT RD 40.52
Total 121156:40.52
G&H Distributing & Supply Inc 05/22/2023 121157 00168770 602-49450-403 HYDRAULIC HOSE 713 Sewer 133.14
Total 121157:133.14
GALLAGHER BENEFIT SERVICE 05/22/2023 121158 283330 101-41900-319 GASB 75 VALUATION Central Services 2,100.00
Total 121158:2,100.00
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-567570 701-49800-215 AIR FILTERS 77.58
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-567855 701-49800-215 BATTERY CABLES 110.00
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-567880 701-49800-215 FUSE HOLDER BLOCK 12.99
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-567899 701-49800-215 SERPENTINE BELT FOR LLFD U11 43.11
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-568537 701-49800-215 OIL FILTER 27.38
GENUINE PARTS COMPANY/NA 05/22/2023 121159 3270-568537 701-49800-213 ANTI SEIZE / SPRAY LUBE 35.09
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121159:306.15
GOPHER ACE 05/22/2023 121160 15562 701-49800-215 NUTS AND BOLTS 1.50
GOPHER ACE 05/22/2023 121160 15608 101-43000-221 REPAIR POLE SAW Public Works Department 20.98
GOPHER ACE 05/22/2023 121160 15625/1 101-43000-240 HOLE SAW Public Works Department 37.98
GOPHER ACE 05/22/2023 121160 15731/1 101-43000-224 LANDSCAPE FABRIC Public Works Department 25.98
GOPHER ACE 05/22/2023 121160 15772/1 701-49800-215 NUTS AND BOLTS 2.44
GOPHER ACE 05/22/2023 121160 15784 701-49800-240 WIRE WHEEL BRUSH 19.99
GOPHER ACE 05/22/2023 121160 15803/1 601-49400-227 UTLITY KNIFES 29.98
GOPHER ACE 05/22/2023 121160 15860 101-41900-223 ANT BAIT Central Services 16.58
GOPHER ACE 05/22/2023 121160 15860 701-49800-212 NON OXY FUEL FOR SMALL ENGINES 92.00
GOPHER ACE 05/22/2023 121160 3040659 602-49450-227 LOCATES SEWER Sewer 136.35
GOPHER ACE 05/22/2023 121160 3040659 601-49400-489 LOCATES- WATER 136.35
Total 121160:520.13
GRANICUS INC.05/22/2023 121161 164231 614-49840-329 GRANICUS Cable Franchise 8,568.29
Total 121161:8,568.29
GRANITE COMPANIES LLC 05/22/2023 121162 2023.05 GRA 101-34410 REFUND PLAN REVIEW FEE 391.96
Total 121162:391.96
HENNEPIN COUNTY INFOR TE 05/22/2023 121163 1000205987 101-42110-414 RADIO FEE Police Department 2,831.96
HENNEPIN COUNTY INFOR TE 05/22/2023 121163 1000206010 101-43000-414 RADIOS Public Works Department 296.89
Total 121163:3,128.85
HENNEPIN COUNTY SHERIFF 05/22/2023 121164 1000205783 101-41600-309 BOOKING FEES - MOUND Law/Legal Services 150.00
Total 121164:150.00
IAPE 05/22/2023 121165 LI972473 101-42110-437 PROPERTY ROOM TRAINING -BECK Police Department 395.00
Total 121165:395.00
International Union Local #49 05/22/2023 121166 LOCAL49051 101-21707 LOCAL 49 DUES - 5/2023 402.50
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121166:402.50
JANE SZCZEPANIK 05/22/2023 121167 2023.05 101-42110-437 TRAINING MEAL REIMBURSEMENT Police Department 127.64
Total 121167:127.64
JOHNSON CONTROLS FIRE PR 05/22/2023 121168 89774554 101-41900-404 ANNUAL FIRE ALARM MONITORING & SPRINKLE Central Services 1,911.60
Total 121168:1,911.60
JR'S ADVANCED RECYCLERS 05/22/2023 121169 110003 603-49500-442 SPRING CLEAN UP 2023 4,370.00
Total 121169:4,370.00
KD & COMPANY 05/22/2023 121170 25149 101-43000-224 BLACK DIRT Public Works Department 165.53
KD & COMPANY 05/22/2023 121170 25342 101-43000-224 BLACK DIRT(32 YARDS)Public Works Department 815.68
KD & COMPANY 05/22/2023 121170 25342 101-45200-404 BLACK DIRT(23.7 YARDS))Parks 663.36
Total 121170:1,644.57
LANO EQUIPMENT INC 05/22/2023 121171 03-992714 101-43000-403 REPLACEMENT ANTENNA #451 Public Works Department 36.90
LANO EQUIPMENT INC 05/22/2023 121171 03-992948 101-43000-221 BOBCAT / TOOLCAT FORKS Public Works Department 1,300.00
Total 121171:1,336.90
LAW ENFORCEMENT LABOR S 05/22/2023 121172 LELS051823 101-21707 LELS DUES - LOCAL 40 5/2023 1,401.36
LAW ENFORCEMENT LABOR S 05/22/2023 121172 LELS051823 101-21707 LELS DUES - LOCAL 168 5/2023 337.50
Total 121172:1,738.86
LEGACY CONTRACTING 05/22/2023 121173 2023.05 LEG 101-34410 PLAN REVIEW REFUND - 560 N ARM DR 112.74
Total 121173:112.74
LEOWEBPROTECT.com 05/22/2023 121174 4550 101-42110-433 LEO WEB Police Department 155.50
Total 121174:155.50
MACQUEEN EQUIPMENT LLC 05/22/2023 121175 P49958 701-49800-215 SWEEPER CURTAIN 284.35
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121175:284.35
MANSFIELD OIL COMPANY 05/22/2023 121176 24243926 101-42110-212 UNLEADED FUEL Police Department 4,429.08
MANSFIELD OIL COMPANY 05/22/2023 121176 24243940 701-49800-212 DIESEL FUEL 580.35
Total 121176:5,009.43
METROPOLITAN COUNCIL ENVI 05/22/2023 121177 0001156801 602-49450-383 WASTWATER SERVICE 06/2023 Sewer 63,916.11
Total 121177:63,916.11
MIELKE, JUSTIN 05/22/2023 121178 05082023 601-49400-489 SAFETY BOOTS/ SEWER LICENSE 409.83
Total 121178:409.83
MINNEAPOLIS OXYGEN COMPA 05/22/2023 121179 00108926 101-43000-224 OXYGEN, ACETYLENE Public Works Department 68.31
Total 121179:68.31
MINNEAPOLIS PARK POLICE 05/22/2023 121180 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 1,110.83
Total 121180:1,110.83
MINNETRISTA PUBLIC SAFETY 05/22/2023 121181 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 3,327.51
Total 121181:3,327.51
MN DEPT OF HEALTH 05/22/2023 121182 05082023 601-49400-437 WATER LICENCE RENEWAL - D.J. 23.00
Total 121182:23.00
NAVARRE HARDWARE 05/22/2023 121183 341723 602-49450-223 CARPET RUNNER, SUPPLIES FOR I AND I INSPE Sewer 43.47
Total 121183:43.47
NELSON, JULIE 05/22/2023 121184 2023.05 NEL 999-10015 UB REFUND - 2460 SANDSTONE LN 37.86
Total 121184:37.86
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Newegg Business Inc 05/22/2023 121185 1304458304 710-49970-221 PORT REPLICATOR 189.53
Newegg Business Inc 05/22/2023 121185 1304459569 710-49970-221 HDMI CABLE 27.16
Total 121185:216.69
NORTH MEMORIAL 05/22/2023 121186 QTB-YND-ZP 101-42110-437 EMR REFRESHER Police Department 1,280.00
Total 121186:1,280.00
Oertel Architects, Ltd 05/22/2023 121187 #21-12.13 440-48975-319 21-039 PUBLIC WORKS BUILDING 10,156.26
Total 121187:10,156.26
OLSEN CHAIN AND CABLE INC 05/22/2023 121188 698947 101-43000-240 ROPE TOR TREE REMOVEL Public Works Department 272.85
Total 121188:272.85
OPD BUSINESS SOLUTIONS LL 05/22/2023 121189 31160154300 101-41900-201 KLEENEX Central Services 61.30
OPD BUSINESS SOLUTIONS LL 05/22/2023 121189 3121276510 101-45210-201 INK CARTRIDGE Golf Course 59.99
OPD BUSINESS SOLUTIONS LL 05/22/2023 121189 3137906070 101-45210-201 INK CARTRIDGE Golf Course 77.84
Total 121189:199.13
OPEIU - LOCAL 12 05/22/2023 121190 OPEIU05182 101-21707 UNION DUES - LOCAL 12 5/2023 728.00
Total 121190:728.00
Pomp's Tire Service Inc 05/22/2023 121191 150169905 701-49800-403 TIRE REPAIR UNIT 429 762.25
Total 121191:762.25
POOL, BRODY 05/22/2023 121192 05082023 101-43000-226 PPE BOOTS REINBURSEMENT Public Works Department 214.99
Total 121192:214.99
QUADIENT INC 05/22/2023 121193 01214909 101-41900-322 POSTAGE REFILL Central Services 999.86
QUADIENT INC 05/22/2023 121193 N9943396 101-41900-401 POSTAGE MACHING LEASE 6/16/23-9/15/23 Central Services 483.63
Total 121193:1,483.49
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
QUALITY COUNTS LLC 05/22/2023 121194 161519-1 101-43170-304 TRAFFIC COUNTS Engineering 3,220.00
Total 121194:3,220.00
REPUBLIC SERVICES #894 05/22/2023 121195 0894-006182 101-41900-404 TRASH SERVICE 3/1/23-3/31/23 Central Services 921.78
REPUBLIC SERVICES #894 05/22/2023 121195 0894-006182 101-43100-404 TRASH SERVICE 3/1/23-3/31/23 Brush Site 41.90
REPUBLIC SERVICES #894 05/22/2023 121195 0894-006182 101-45200-404 TRASH SERVICE 3/1/23-3/31/23 Parks 1,026.53
REPUBLIC SERVICES #894 05/22/2023 121195 0894-006182 101-45210-404 TRASH SERVICE 3/1/23-3/31/23 Golf Course 104.75
Total 121195:2,094.96
Riverside Design 05/22/2023 121196 3720 101-42110-352 POLICE LETTERHEAD/ENVELOPES Police Department 333.30
Total 121196:333.30
ROGERS POLICE DEPARTMEN 05/22/2023 121197 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 10,434.27
Total 121197:10,434.27
Ryan Spencer 05/22/2023 121198 2023.05 101-42110-437 TRAINING SUPPLIES Police Department 43.32
Total 121198:43.32
SHORT ELLIOTT HENDRICKSO 05/22/2023 121199 446111 601-49400-304 SPRINT ANTENNA REMOVAL 2,814.66
Total 121199:2,814.66
SMITH, SHARON 05/22/2023 121200 2023.05 SMI 999-10015 UB REFUND - 3375 GRAHAM HILL RD 36.69
Total 121200:36.69
SNAP-ON TOOLS INC 05/22/2023 121201 0508231536 701-49800-240 SHOP TOOLS- SOCKET 120.00
Total 121201:120.00
SOUTH LAKE MINNETONKA PO 05/22/2023 121202 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 17,447.60
Total 121202:17,447.60
STREICHERS POLICE EQUIP 05/22/2023 121203 1632043 101-42110-226 ALTERATIONS Police Department 36.00
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121203:36.00
Strictly E-Commerce 05/22/2023 121204 02232023 701-49800-240 MECHANICS TOOLBOX FOR SHOP 6,880.00
Total 121204:6,880.00
SUN LIFE FINANCIAL 05/22/2023 121205 STDISABILIT 101-21714 STD- MAY`/2023 1,126.10
SUN LIFE FINANCIAL 05/22/2023 121205 SUPPLIFE05 101-21710 LIFE INSURANCE - 5-2023 1,402.78
SUN LIFE FINANCIAL 05/22/2023 121205 SUPPLIFE05 101-15998 LIFE INSURANCE - 5-2023 33.48
Total 121205:2,562.36
T W TUPY INC 05/22/2023 121206 080571 101-43000-224 LIMESTONE Public Works Department 1,230.62
Total 121206:1,230.62
THE HARTFORD 05/22/2023 121207 LTDISABILIT 101-21713 LTD 4- 023 1,886.74
THE HARTFORD 05/22/2023 121207 LTDISABILIT 101-41900-135 EAP 5/2023 Central Services 18.48
Total 121207:1,905.22
THOMAS REUTERS - WEST 05/22/2023 121208 848222719 101-42110-311 MONTHLY INV EXPENSE Police Department 270.53
Total 121208:270.53
TOLL GAS & WELDING SUPPLY 05/22/2023 121209 40173530 101-43000-415 OXYGEN ACETYLENE TANKS Public Works Department 11.64
Total 121209:11.64
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 701-49800-221 SHOP TOWELS - PW 6.96
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 101-43000-404 RUGS - PW Public Works Department 22.93
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 101-43000-226 UNIFORMS - PW Public Works Department 37.15
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 601-49400-226 UNIFORMS PW-WATER DEPT 37.14
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.14
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 101-45200-226 UNIFORMS-PARKS Parks 37.14
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.14
UNIFIRST CORPORATION 05/22/2023 121210 090 0764158 101-43000-226 CREDIT ON ACCT Public Works Department 161.50-
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 701-49800-221 SHOP TOWELS - PW 6.96
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 101-43000-404 RUGS - PW Public Works Department 22.93
City of Orono Check Register - COUNCIL REPORT Page: 13
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 101-45200-226 UNIFORMS-PARKS Parks 37.05
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.06
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 601-49400-226 UNIFORMS PW-WATER DEPT 37.06
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 101-43000-226 UNIFORMS - PW Public Works Department 37.06
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.05
UNIFIRST CORPORATION 05/22/2023 121210 090 0765471 101-43000-226 CREDIT ON ACCT Public Works Department 159.81-
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 101-43000-404 RUGS - PW Public Works Department 22.93
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 701-49800-221 SHOP TOWELS - PW 6.96
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 101-45200-226 UNIFORMS-PARKS Parks 37.57
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 101-45210-226 UNIFORMS-GOLF COURSE Golf Course 37.57
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 601-49400-226 UNIFORMS PW-WATER DEPT 37.57
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 101-43000-226 UNIFORMS - PW Public Works Department 37.58
UNIFIRST CORPORATION 05/22/2023 121210 090 0766783 602-49450-226 UNIFORMS PW-SEWER DEPT Sewer 37.57
Total 121210:327.21
VANDEPUTTE, MARY 05/22/2023 121211 2023.05 VAN 999-10015 UB REFUND - 3760 NORTHERN AVE 27.13
Total 121211:27.13
VAULT HEALTH 05/22/2023 121212 FL00578888 101-43000-319 DRUG TESTING Public Works Department 183.48
VAULT HEALTH 05/22/2023 121212 FL00578888 101-43000-319 LATE FEE Public Works Department 7.22
Total 121212:190.70
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-41900-321 VERIZON BILL 04/07/2023-05/06/2023 Central Services 288.49
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-42110-321 VERIZON BILL 04/07/2023-05/06/2023 Police Department 1,814.51
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-42400-321 VERIZON BILL 04/07/2023-05/06/2023 Building & Zoning 162.29
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-43000-321 VERIZON BILL 04/07/2023-05/06/2023 Public Works Department 230.06
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-43100-321 VERIZON BILL 04/07/2023-05/06/2023 Brush Site 75.02
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-45200-321 VERIZON BILL 04/07/2023-05/06/2023 Parks 120.04
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-45210-321 VERIZON BILL 04/07/2023-05/06/2023 Golf Course 80.03
VERIZON WIRELESS 05/22/2023 121213 9934235494 601-49400-321 VERIZON BILL 04/07/2023-05/06/2023 156.19
VERIZON WIRELESS 05/22/2023 121213 9934235494 602-49450-321 VERIZON BILL 04/07/2023-05/06/2023 Sewer 110.03
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-41900-321 VERIZON BILL 04/07/2023-05/06/2023 CREDIT Central Services 642.03
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-42110-321 VERIZON BILL 04/07/2023-05/06/2023 CREDIT Police Department 736.57-
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-42400-321 VERIZON BILL 04/07/2023-05/06/2023 CREDIT Building & Zoning 78.67
VERIZON WIRELESS 05/22/2023 121213 9934235494 101-43100-321 VERIZON BILL 04/07/2023-05/06/2023 CREDIT Brush Site .04
VERIZON WIRELESS 05/22/2023 121213 9934235494 601-49400-321 VERIZON BILL 04/07/2023-05/06/2023 CREDIT 36.83-
City of Orono Check Register - COUNCIL REPORT Page: 14
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121213:2,984.00
WASTE MANAGEMENT RECYC 05/22/2023 121214 0102736-280 603-49500-301 RECYCLING APRIL 23 ORGANICS 86.81
WASTE MANAGEMENT RECYC 05/22/2023 121214 0102736-280 603-49500-316 RECYCLING 5/2023 17,944.60
WASTE MANAGEMENT RECYC 05/22/2023 121214 7777688-159 101-43000-319 DUMPSTER DISPOSAL FROM ROADSIDE DEBRI Public Works Department 975.38
Total 121214:19,006.79
WATER CONSERVATION SVC IN 05/22/2023 121215 13170 601-49400-405 LEAK LOCATOR @ 3309 CRYSTAL BAY RD/1940 1,775.77
Total 121215:1,775.77
WAYTAS, HOPE 05/22/2023 121216 2023.05 WAY 101-32240 DOG PARK REFUND - IMCOMPLETE APPLICATI 40.00
Total 121216:40.00
WEEKLY HOMES LLC 05/22/2023 121217 2023.05 WE 999-10015 UB REFUND - 609 BLOSSOM CIR 110.10
Total 121217:110.10
WEST HENNEPIN PUBLIC SAFE 05/22/2023 121218 2023.05 101-43280-438 2ND QTR 2023 TOWARDS ZERO DEATHS GRAN Special Services 550.48
Total 121218:550.48
WESTSIDE WHOLESALE TIRE 05/22/2023 121219 924076 415-42260-580 NEW TIRES FOR LADDER TRUCK 3,817.60
Total 121219:3,817.60
WILLIAMS TOWING INC 05/22/2023 121220 #23-15193 101-42110-436 SQUAD TOW 269 Police Department 153.00
Total 121220:153.00
WINTER, TIFFANY 05/22/2023 121221 2023.05 WIN 999-10015 UB REFUND - 3745 LIVINGSTON CT 4.05
Total 121221:4.05
Wright-Hennepin Coop Electric 05/22/2023 121222 3503046922 101-43100-381 BRUSH SITE 4/01/23-5/01/23 Brush Site 30.25
Wright-Hennepin Coop Electric 05/22/2023 121222 3503046922 101-45210-381 GC SECURITY 6/30/2023 Golf Course 41.82
Wright-Hennepin Coop Electric 05/22/2023 121222 3503046922 101-43000-381 ELECTRICAL SERVICE 4/01-05/01/23 Public Works Department 204.84
City of Orono Check Register - COUNCIL REPORT Page: 15
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 121222:276.91
XCEL ENERGY 05/22/2023 121223 826749370 101-41900-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Central Services 2,239.33
XCEL ENERGY 05/22/2023 121223 826749370 101-42110-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Police Department 1,345.11
XCEL ENERGY 05/22/2023 121223 826749370 101-42110-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Police Department 39.98
XCEL ENERGY 05/22/2023 121223 826749370 101-43000-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Public Works Department 193.19
XCEL ENERGY 05/22/2023 121223 826749370 101-43000-386 ELECTRIC SERVICES 3/26/2023-04/24/2023 Public Works Department 2,744.79
XCEL ENERGY 05/22/2023 121223 826749370 101-45200-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Parks 53.34
XCEL ENERGY 05/22/2023 121223 826749370 601-49400-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 7,914.99
XCEL ENERGY 05/22/2023 121223 826749370 602-49450-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Sewer 4,496.63
XCEL ENERGY 05/22/2023 121223 826749370 101-45210-381 ELECTRIC SERVICES 3/26/2023-04/24/2023 Golf Course 248.04
Total 121223:19,275.40
ZAHL-PETROLEUM MAINTENA 05/22/2023 121224 0200372 701-49800-403 ANNUAL HOIST INSPECTION 429.50
Total 121224:429.50
ZAYO GROUP LLC 05/22/2023 121225 19445921 101-42110-321 PHONE SERVICE 4/23/2023-05/22/2023 Police Department 376.10
ZAYO GROUP LLC 05/22/2023 121225 19445921 101-41900-321 PHONE SERVICE 4/23/2023-05/22/2023 Central Services 526.53
ZAYO GROUP LLC 05/22/2023 121225 19445921 601-49400-321 PHONE SERVICE 4/23/2023-05/22/2023 87.76
ZAYO GROUP LLC 05/22/2023 121225 19445921 602-49450-321 PHONE SERVICE 4/23/2023-05/22/2023 Sewer 200.58
ZAYO GROUP LLC 05/22/2023 121225 19445921 101-45210-321 PHONE SERVICE 4/23/2023-05/22/2023 Golf Course 62.68
Total 121225:1,253.65
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 101-43000-437 CLASS BRENT,BRIAN AND JUSTIN Public Works Department 225.00
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 601-49400-437 MN RWA -CREDIT FOR SCHOOL 125.00-
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 101-41900-404 NOTHERN TOOLS -REPAIR TO AIR LINES Central Services 210.39
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 603-49500-442 FORKLESS/ ORONO MARKET -FOOD FOR CLEA 154.74
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 101-41900-404 HARBOR FREIGHT - TOOLS Central Services 69.99
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 101-42400-437 EVENT BRITE - TRAINING NYE Building & Zoning 50.00
CARDMEMBER SERVICE 05/09/2023 201303 03/22/2023-0 101-41900-201 BLANKS USA - OFFICE SUPPLIES Central Services 84.51
Total 20130352:669.63
INNOVO BENEFITS ADMINISTR 05/22/2023 201303 1280877 101-21706 HEALTH INSURANCE 5/23 68,439.80
INNOVO BENEFITS ADMINISTR 05/22/2023 201303 1280877 101-15998 HEALTH INSURANCE 5/23 COBRA 784.74-
City of Orono Check Register - COUNCIL REPORT Page: 16
Check Issue Dates: 5/9/2023 - 5/22/2023 May 18, 2023 02:41PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 20130353:67,655.06
PSN: PAYMENT SERVICE INVOI 05/22/2023 201303 276795 602-49450-312 SEWER FUND PSN FEES Sewer 868.92
PSN: PAYMENT SERVICE INVOI 05/22/2023 201303 276795 601-49400-312 WATER FUND PSN FEES 427.98
PSN: PAYMENT SERVICE INVOI 05/22/2023 201303 276924 101-41900-312 MISC PSN FEES Central Services 1.10
PSN: PAYMENT SERVICE INVOI 05/22/2023 201303 277077 101-41900-312 BUILDING PERMIT PSN FEES Central Services 9.90
Total 20130354:1,307.90
Grand Totals: 430,361.70
AGENDA ITEM
Prepared By: A.Carlson Reviewed By: A.Carlson Approved By:
1. Purpose. The purpose of this action item is to gain approval for a transient merchant license for Mark
Lazarchic/Renaissance Fireworks Inc.
TRANSIENT MERCHANT LICENSE
Applicant: Mark Lazarchic/Renaissance Fireworks Inc.
Activity: Sale of Consumer Fireworks
Location: 3423 Shoreline Drive
Date: June 23 through July 5, 2023
Time: 10:00 a.m. to 9:00 p.m.
2. Background. Mr. Lazarchich has submitted an application for a transient merchant license to sell
fireworks from a tent located in the parking lot at 3423 Shoreline Drive. Orono's City code currently
allows a transient merchant to be licensed initially for 10 days, with the option for the City Council, at its
sole discretion, to grant an extension for up to 50 additional days. In addition, the code limits the hours of
activity from 8:00 a.m. to 8:00 p.m. Mr. Lazarchic has also submitted a request for Council approval to
allow 3 additional days of activity and an additional 1 hour of evening sales each day.
3. Recommendation. Staff recommends approval or the transient merchant license as well as the
additional days and additional hours of operation; provided no problems are reported. The transient
merchant and sale of consumer fireworks applications have been reviewed by staff and the Orono Fire
Chief.
COUNCIL ACTION REQUESTED
Motion to approve the Transient Merchant License with 3 additional days and with the hours of operation
from 10:00 a.m. – 9:00 p.m. for Renaissance Fireworks.
Item No.: 4 Date: May 22, 2023
Item Description: Approval of Transient Merchant License – Renaissance Fireworks
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of this action item is to award the construction contract for the Navarre
Municipal Parking Lot and Golf Course Parking Lot repaving projects.
2. Background.
a. Navarre Municipal Parking Lot. Previous work includes a public engagement process and a
feasibility report. Through the summer of 2021 the City Community Development with consultant
support from Bolton and Menk (BMI) completed a public engagement process with the Navarre area to
evaluate possible improvements to the Navarre Parking lot. Based on the feedback from the public
engagement the City with BMI completed a feasibility study for the project to establish key elements and
an initial cost estimate for the parking lot improvement. In June of 2022 Council authorized parking lot
design. That design work is now completed.
b. Golf Course Parking Lot. Repaving of the main (upper) parking lot at the Golf Course ---has
been on the Parks Capital Improvement Plan for a number of years. In 2022 the Parks commission
recommended a number of improvements to the Golf Course.
3. Scope. The project scope includes the repaving and striping of the parking lot; establishment of a
new traffic pattern; rehabilitation of the stormwater system; and installation of lighting.
4. Cost. Six bids were received. The low bid is from GMH Asphalt for $285,108.65. A break down is
provided below.
a. Navarre Parking Lot
Category Who Cost Estimate Remarks
Feasibility, Community Engagement and
Design
BMI $ 42,750.00 Approved NTE
Construction GMH Asphalt $ 242,959.50 To be awarded
Survey and Construction Management BMI $45,600.00 To be approved
Total $331,309.50
b. Golf Course Parking Lot
Category Who Cost
Estimate
Remarks
Design BMI $2,500.00 Approved
Construction GMH Asphalt $42,149.15 To be awarded
Survey and Construction Management BMI $ 3,200.00 Estimate
Total $47,849.15
5. Funding. The projects will be primarily funded by the Community Investment Fund with additional
funding from Stormwater and Water for the Navarre Parking lot.
Fund Amount Estimated EOY 2023 Balance
Community Investment Fund $ 359,958.65 $ 513,187
Stormwater Fund $17,000.00 $ 1,838,546
Water Fund $ 2,200.00 $ 102,642
Item No.: 5 Date: May 22, 2023
Item Description: Navarre Parking Lot and Golf Course Parking Lot Award (Project
#21-040) & (Project #23-031)
Presenter: Adam T. Edwards
City Administrator/City Engineer
Agenda
Section:
Consent Agenda
COUNCIL ACTION REQUESTED:
Motion to award the Navarre Municipal Parking lot and Golf Course Parking Lot Projects to GMH
Asphalt for $285,108.65 and approve BMIs proposal for Survey and construction oversight for a fee not
to exceed $ 48,800.
Exhibits
A. Bid Tabulation
B. BMI Proposal.
H:\ORNO\0C1128384\1_Corres\C_To Others\2023-05-15 Bid Award Recommendation.docx
May 15, 2023
City of Orono
Attn: Adam Edwards
2750 Kelly Pkwy
PO Box 66
Orono, MN 55356
RE: Bid Results for the 2023 Parking Lot Improvements Project
Dear Mr. Edwards:
Enclosed is the bid abstract for the 2023 Parking Lot Improvements project. The project was bid in two
parts. Part A is the Navarre parking lot and Part B is the golf course parking lot. GMH Asphalt was the
low bidder for both parts. Six bids were received and are listed below:
Contractor Part A Part B Bid
GMH Asphalt $242,959.50 $42,149.15 $285,108.65
Bituminous Roadways $251,529.00 $45,625.80 $297,154.80
Park Construction $262,309.60 $47,419.10 $309,728.70
Minnesota Roadways $269,112.10 $50,435.60 $319,547.70
Valley Paving $271,948.00 $51,024.00 $322,972.00
Asphalt Surface Technologies $286,430.30 $52,902.80 $339,333.10
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
H:\ORNO\$2023 New Projects\Fee Estimate - 2023 Parking Lot Construction Services.docx
May 15, 2023
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: 2023 Parking Lot Improvements – Construction Services
Dear Adam:
As requested, we have prepared a scope of services and estimated fee for the construction services
associated with the 2023 Parking Lot Improvements Project.
Scope of Services
Construction Staking and Observation
Construction staking will be provided along with part-time construction observation (20 hours per week
for 7 weeks). Duties of the Construction Observer will include the following:
• Attendance at the pre-construction meeting and all construction-related meetings
• Serve as a liaison between the city and the contractor
• Review of the completed work to determine if the project is in general conformance with the
plans and specifications
• Review of all materials testing
• Maintenance of construction documentation
• Communication with affected property owners, as necessary, to address their construction-
related concerns and issues
Construction Administration
Construction administration duties will include the following:
• Administering a pre-construction meeting and weekly construction meetings
• Review of shop drawings
• Preparation of pay estimates
• Contractor Communications
• Liaison with City Staff and Council
Record drawings detailing the completed improvements as recorded by the construction observer and
the City of Orono’s contractor will be completed and furnished to the city in hard copy and electronic
format. Record plans will also be linked to the city mapping system and the City’s GIS system will be
updated.
2023 Parking Lot
May 15, 2023
Page 2
H:\ORNO\$2023 New Projects\Fee Estimate - 2023 Parking Lot Construction Services.docx
Fee Estimate
Based on the scope of services described above, we propose a not-to-exceed fee of $48,800 to be billed
on an hourly basis. Construction services for the golf course are approximately $3,200 with the
remaining fee required for the Navarre parking lot. Additional services that may be required after the
contract’s substantial completion date for the project will be billed on an hourly basis. If necessary, a
separate proposal for materials testing services will be submitted to the city for review.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
AGENDA ITEM
Prepared By: CF Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of the action item is to seek approval for a wage adjustment for police
officers in LELS Local 40. There was an error on the Council Action approved at the May 8, 2023
meeting.
2. Background / Summary. The correct wage adjustment increase is from step 1to step 2 as indicated
in the chart below.
3. Wage Adjustment.
Officer Current Wage/Adjusted Wage
Brayden Sherman 37.08 Step 1/ 40.46 Step 2
4. Staff Recommendation. Staff recommends a wage adjustment of one step increase for Officer
Brayden Sherman.
COUNCIL ACTION REQUESTED
Motion to approve wage adjustment for Officer Brayden Sherman to $40.46 effective May 15, 2023
Item No.: 6 Date: May 22, 2023
Item Description: Approval of Wage Adjustment for LELS Local 40
Presenter: Correy Farniok
Police Chief
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: RJO Reviewed By: A. Carlson Approved By:
1. Purpose: To gain approval to use Hennepin County Assessors for assessing city properties for the
2024 assessment year.
2. Background: The City has contracted with Hennepin County for assessing services since August of
1998. The current one-year agreement expires on July 31, 2023. The proposed agreement covers
assessing services from August 1, 2023 through July 31, 2024 and will be used set the tax base for taxes
collected in 2025. The contract includes two one year extensions that can be executed for maximum term
of three years.
3. Funding: The City cost for the 2024 assessing services will remain at $254,000 and is budgeted
under Assessing Services in the General Fund.
4. Staff Recommendation: Staff recommends continuing the partnership with Hennepin County
Assessor’s office to provide assessing services for city properties. An experienced staff with knowledge
of the unique and high quality properties allow the assessors assigned to Orono to provide excellent
customer service to our residents. As part of the County, the local assessors also have access to other
assessing expertise that the dwindling number of private assessors do not have available to them. City
staff also benefits from having the assessors in house to provide direct support to the Administration,
Finance and Planning departments.
COUNCIL ACTION REQUESTED
Motion to approve the attached Hennepin County Assessing Agreement
Exhibits
A. Hennepin County Assessing Agreement
B. Why Hennepin Information
Item No.: 7 Date: May 22, 2023
Item Description: Approval of Hennepin County Assessing Contract
Presenter: Ron Olson, Finance Director Agenda
Section:
Consent Agenda
Contract No. A23XXXXX AGREEMENT
THIS AGREEMENT, made and entered into by and between the COUNTY OF
HENNEPIN, a political subdivision of the State of Minnesota, hereinafter referred to as
the "COUNTY", and the CITY OF “ORONO”, a political subdivision of the State of
Minnesota, hereinafter referred to as "CITY";
WHEREAS, said CITY lies wholly within the COUNTY OF HENNEPIN and
constitutes a separate assessment district; and
WHEREAS, under such circumstances, the provisions of Minnesota Statutes,
Section 273.072 and Minnesota Statutes, Section 471.59 permit the County Assessor to
provide for the assessment of property; and
WHEREAS, said CITY desires the COUNTY to perform certain assessments
on behalf of said CITY; and
WHEREAS, the COUNTY is willing to cooperate with said CITY by completing
the assessment in a proper manner.
NOW, THEREFORE, in consideration of the mutual covenants contained
herein, it is agreed as follows:
1. The COUNTY shall perform the 2024 property assessment for the CITY
OF ORONO in accordance with property assessment procedures and practices
established and observed by the COUNTY, the validity and reasonableness of which
are hereby acknowledged and approved by the CITY. Any such practices and
procedures may be changed from time to time, by the COUNTY in its sole judgment,
when good and efficient assessment procedures so require. The property assessment
by the COUNTY shall be composed of those assessment services which are set forth in
(2)
Exhibit A, attached hereto and made a part hereof by this reference, provided that the
time frames set forth therein shall be considered to be approximate only.
2. All information, records, data, reports, etc. necessary to allow the
COUNTY to carry out its herein responsibilities shall be furnished to the COUNTY
without charge by the CITY, and the CITY agrees to cooperate in good faith with the
COUNTY in carrying out the work under this Agreement.
3. The CITY agrees to furnish, without charge, secured office space needed
by the COUNTY at appropriate places in the CITY's offices. Such office space shall be
sufficient in size to accommodate reasonably two (2) appraiser and any furniture placed
therein. The office space shall be available for the COUNTY's use at any and all times
during typical business hours, and during all such hours the COUNTY shall be provided
with levels of heat, air conditioning and ventilation as are appropriate for the seasons.
4. The CITY also agrees to provide appropriate desk and office furniture as
necessary copying machines and fax machines and their respective supplies, and
telephone and internet service to the COUNTY, all without charge to the COUNTY.
5. It shall be the responsibility of the CITY to have available at the CITY's
offices, or via telephone or teleconference, a person who has the knowledge and skill to
be able to answer routine questions pertaining to homesteads and property assessment
matters.
6. In accordance with Hennepin County Affirmative Action Policy and the
County Commissioners' policies against discrimination, no person shall be excluded
from full employment rights or participation in or the benefits of any program, service or
activity on the grounds of race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public assistance status, ex-offender status or national origin; and no
(3)
person who is protected by applicable Federal or State laws, rules and regulations
against discrimination shall be otherwise subjected to discrimination.
7. It is agreed that nothing herein contained is intended or should be
construed in any manner as creating or establishing the relationship of joint venturers or
co-partners between the parties hereto or as constituting the CITY as the agent,
representative or employee of the COUNTY for any purpose or in any manner
whatsoever. Any and all personnel of CITY or other persons, while engaged in the
performance of any activity under this Agreement, shall have no contractual relationship
with the COUNTY and shall not be considered employees of the COUNTY and any and
all claims that may or might arise under the Workers' Compensation Act of the State of
Minnesota on behalf of said personnel or other persons while so engaged, and any and
all claims whatsoever on behalf of any such person or personnel arising out of
employment or alleged employment including, without limitation, claims of discrimination
against the CITY, its officers, agents, CITY or employees shall in no way be the
responsibility of the COUNTY, and CITY shall defend, indemnify and hold the COUNTY,
its officials, officers, agents, employees and duly authorized volunteers harmless from
any and all such claims regardless of any determination of any pertinent tribunal,
agency, board, commission or court. Such personnel or other persons shall not require
nor be entitled to any compensation, rights or benefits of any kind whatsoever from the
COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and
vacation leave, Workers' Compensation, Re-employment Compensation, disability,
severance pay and retirement benefits.
8. CITY agrees that it will defend, indemnify and hold the COUNTY, its
elected officials, officers, agents, employees and duly authorized volunteers harmless
(4)
from any and all liability (statutory or otherwise) claims, suits, damages, judgments,
interest, costs or expenses (including reasonable attorney’s fees, witness fees and
disbursements incurred in the defense thereof) resulting from or caused by the
negligent or intentional acts or omissions of the CITY, its officers, agents, contractors,
employees or duly authorized volunteers in the performance of the responsibilities
provided by this Agreement. The CITY’s liability shall be governed by Minn. Stat.
Chapter 466 and other applicable law, rule and regulation, including common law.
9. COUNTY agrees that it will defend, indemnify and hold the CITY, its
elected officials, officers, agents, employees and duly authorized volunteers harmless
from any and all liability (statutory or otherwise) claims, suits, damages, judgments,
interest, costs or expenses (including reasonable attorney’s fees, witness fees and
disbursements incurred in the defense thereof) resulting from or caused by the
negligent or intentional acts or omissions of the COUNTY, its officers, agents,
contractors, employees or duly authorized volunteers in the performance of the
responsibilities provided by this Agreement. The COUNTY’s liability shall be governed
by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including
common law.
10. The COUNTY shall endeavor to perform all services called for herein in an
efficient manner. The sole and exclusive remedy for any breach of this Agreement by
the COUNTY and for COUNTY's liability of any kind whatsoever, including but not
limited to liability arising out of, resulting from or in any manner related to contract, tort,
warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in
said services as is reasonably possible under the pertinent circumstances.
(5)
11. Neither party hereto shall be deemed to be in default of any provision of
this Agreement, or for delay or failure in performance, resulting from causes beyond the
reasonable control of such party, which causes shall include, but are not limited to, acts
of God, labor disputes, acts of civil or military authority, fire, civil disturbance, changes in
laws, ordinances or regulations which materially affect the provisions hereof, or any
other causes beyond the parties' reasonable control.
12. This Agreement shall commence on August 1, 2023 and shall terminate
on July 31, 2024. Either party may initiate up to two (2) one (1) year extensions of this
Agreement by giving the other written notice of its intent to so extend prior to March 1,
2024 and March 1, 2025. If the party who receives said notice of intent to extend gives
written notice to the other party of its desire not to extend prior to, April 15, 2024 this
Agreement shall terminate on July 31, 2024.
Any extended term hereof shall be on the same terms and conditions set forth herein
and shall commence on August 1, 2025. Either party may terminate this Agreement: 1)
immediately for "just cause", as defined herein, or 2) for any reason, upon providing 120 days
prior written notice to the other party. If the CITY should cancel this Agreement, as above
provided, before the completion of the then current property assessment by the COUNTY, the
CITY agrees to defend and hold the COUNTY, its officials, officers, agents, employees and
duly authorized volunteers harmless from any liability that might ensue as a result of the non-
completion of a property tax assessment, to the extent the non-completion was not directly
caused by a material breach of this agreement by the County.
For the purpose of this Agreement, the term "just cause" shall mean the failure of
any party hereto reasonably to perform a material responsibility arising hereunder.
(6)
13.A. In consideration of said assessment services, the CITY agrees to pay the
COUNTY the sum of Two Hundred Fifty-Four Thousand Dollars ($254,000) for each
assessment, provided that any payment for the current year’s assessment may be
increased or decreased by that amount which exceeds or is less than the COUNTY's
estimated cost of appraising new construction and new parcels for the current year’s
assessment. The amount of any increase or decrease shall be specified in the billing
for the current year’s assessment.
13.B. Regarding each assessment, in addition to being subject to adjustment in
the above manner, said assessment cost of $254,000 may also be increased by the
COUNTY if:
(1) The COUNTY determines that any cost to the COUNTY in carrying
out any aspect of this Agreement has increased, including but not
limited to the following types of costs: new construction and new
parcel appraisals, mileage, postage, supplies, labor (including
fringe benefits) and other types of costs, whether similar or
dissimilar; and/or
2) The COUNTY reasonably determines that other costs should be
included in the costs of assessment work.
If the COUNTY desires to increase the assessment cost pursuant to this paragraph
13(B), it shall give written notice thereof by June 15 of any year and such increase shall
apply to the assessment for the calendar year next following the current calendar year. Any
such notification shall specifically set forth the amount of any new construction and new
parcel appraisal charges. Notwithstanding any provisions herein to the contrary, if any such
increase, exclusive of any charge for the estimated costs of new construction and new parcel
appraisals, exceeds seven and one half percent (7.5%) of the amount charged for the
assessment for the then current calendar year, exclusive of any charge for the estimated
costs of new construction and new parcel appraisals, the CITY may cancel this Agreement
(7)
by giving to the COUNTY written notice thereof, provided that said cancellation notice must
be received by the COUNTY not later than July 24 of the then current calendar year and said
cancellation shall be effective no earlier than five (5) days after the receipt of said notice by
the COUNTY and not later than July 31 of said next calendar year. Supportive records of the
cost increase will be open to inspection by the CITY at such times as are mutually agreed
upon by the COUNTY and CITY.
Failure of the COUNTY to give the CITY a price-change notice by June 15 shall
not preclude the COUNTY from giving CITY such notice after said date but prior to
August1 of any year, provided that if such price increase exceeds said seven and one
half percent (7.5%) - all as above set forth - the CITY may cancel this Agreement if the
COUNTY receives notice thereof not later than thirty-nine (39) days from the date of
receipt by the CITY of any said late price-change notice, provided further that any such
cancellation shall be effective not earlier than five (5) days after COUNTY's receipt of
said cancellation notice and not later than forty-six (46) days after the CITY's receipt of
any said price-increase notice.
Payment for each assessment shall be made in the following manner:
Approximately one-half (1/2) of the cost of an assessment (the amount payable being
set forth in a bill sent by the COUNTY to the CITY) shall be paid by the CITY no later
than the fifteenth (15th) day of the November which precedes the pertinent assessment
year; and the remaining portion of said cost (the amount payable being set forth in a bill
sent by the COUNTY to the CITY) shall be paid by the CITY no later than July 15 of the
pertinent year.
The COUNTY may bill the CITY after the aforesaid dates and in each such case,
the CITY shall pay such bill within thirty (30) days after receipt thereof.
(8)
14. Any notice or demand, which may or must be given or made by a party
hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing
and shall be sent registered or certified mail to the other party addressed as follows:
TO CITY: City Administrator
City of Orono
PO Box 66
Crystal Bay, MN 55323
TO COUNTY: Hennepin County Administrator
2300A Government Center
Minneapolis, MN 55487
copies to: Hennepin County Assessor
300 South 6th Street - 213
Minneapolis, MN 55487
Any party may designate a different addressee or address at any time by giving written
notice thereof as above provided. Any notice, if mailed, properly addressed, postage
prepaid, registered or certified mail, shall be deemed dispatched on the registered date
or that stamped on the certified mail receipt and shall be deemed received within the
second business day thereafter or when it is actually received, whichever is sooner.
Any notice delivered by hand shall be deemed received upon actual delivery.
15. It is expressly understood that the obligations of the respective parties under
Paragraphs 7, 8, 9, 12, and 13 hereof and the obligations of each party which, by their
sense and context, are intended to survive the performance thereof by the same party,
shall so survive the completion of performance, termination or cancellation of this
Agreement.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
(9)
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
by its duly authorized officers and delivered on its behalf, this ______ day of
_____________, 2023.
COUNTY OF HENNEPIN STATE OF MINNESOTA Reviewed by County Attorney’s Office: By: Chair of the County Board ______________________ Date: _________________ And: Assistant/Deputy/County Administrator ATTEST: Deputy/Clerk of the County Board CITY OF ORONO By: TO BE SIGNED ELECTRONICALLY Its And: TO BE SIGNED ELECTRONICALLY Its City organized under: ______ Statutory ______Option A ______ Option B ______Charter
(10)
Contract No. A23XXXXX
EXHIBIT A
CITY OF ORONO During the contract term, the County shall: 1. Physically inspect and revalue 20% of the real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation. 3. Adjust estimated market values on those properties not physically inspected as deemed necessary per sales ratio analysis. 4. Prepare the initial assessment roll. 5. Print and mail valuation notices. 6. Respond to taxpayers regarding assessment or appraisal problems or inquiries. 7. Conduct valuation reviews prior to Board of Review or Open Book Meetings, as determined by the City – approximate dates: March through May 15. 8. Attend Board of Review or conduct Open Book Meeting. Prepare all necessary review appraisals. Approximate dates: April 1 – May 31. 9. Maintain an updated property file – current values, classification data and characteristic data. 10. Prepare divisions and combinations as required. 11. Administer the abatement process pursuant to Minn. Stat. §375.192. 12. Prepare appraisals; defend and/or negotiate all Tax Court cases.
13. Provide all computer hardware and software applications necessary to complete contracted services.
14. Process all homestead and special program applications.
Customer Service
Customer service is an important core value of
Hennepin County and is an integral part of the
Hennepin County Assessor’s practical vision
and office values.
• We are committed to having professional
employees that are equipped with the
training and skills needed to effectively
educate and serve our stakeholders.
• We strive for open communication with
stakeholders for an effective partnership.
• We engage and respond to customers with
care in all situations.
• We achieve excellence in valuation and
classification at a reasonable cost.
Our mission is to value and classify
property, uniformly and accurately.
ASSESSORS OFFICE
At a Glance
Learn why the Hennepin County Assessor’s
Office should be your choice for your
assessing needs.
Why Hennepin County?
• Customer Service
• Uniformity & Accuracy
• Trust & Transparency
• Resources & Tools
• Experience & Expertise
• Professional Staff
Trust and Transparency
We are committed to establishing a culture of
trust and transparency by enforcing:
• Clear expectations for measurable success
• High level of assessment standards and
professional conduct
• Required IT security training
• A commitment by staff to the function of
valuing and classifying property for
Hennepin County
HENNEPIN COUNTY
June 1, 2022
Resources and Tools
• Our staff has access to tools such as
Pictometry, Marshall & Swift, RecordEase,
GIS and licensed valuation publications.
• We use Open Book resources and options
including a ‘regional’ Open Book with multiple
locations and times.
• Our data is digitized and secure.
• We have direct access to legal counsel.
Assessment Uniformity and
Accuracy
Our informed staff are knowledgeable of
regional and local markets, rather than just
one city.
Photo Caption
Professional Staff
Our team consists of well-networked, well educated staff who have connections and resources with
colleagues not only in the profession of assessing, but also with other county resources such as IT, project
management, training and education. In addition:
• Many of our staff members are active in professional organizations, giving them better access to
education and training resources, networking and a larger influence in guiding related state wide policies.
• You can have confidence and trust in staff that undergo background checks, driver’s license validations
and data security training.
• We engage our staff by offering fair compensation, good benefits, opportunities for growth and an inviting
culture.
• We ensure stability and continuity of staff through mentoring and knowledge transfer.
• We do not use sub-contractors for appraisal staff.
Experience & Expertise
Our team consists of 60 plus staff that collectively has hundreds of years of service and experience in the
assessing profession. This does not include additional years of fee appraisal, construction, property
management and other real estate experience. In addition, all of our staff receive professional education and
continuing assessment training. We have 40 team members with assessment designations through the
Minnesota State Board of Assessors, 24 of which are Senior Accredited Minnesota Assessors, the highest
level of accreditation given by the State Board of Assessors.
Our staff:
• Includes experts specializing in homesteads, exemptions, Veteran’s Exclusions, Open Space, Green
Acres, Local Board of Appeal and Equalization and tax court appeals
• Is qualified to appraise all property in Hennepin County
• Is specialized in dealing with executive homes, lakeshore and agricultural properties
• Has valuation modeling & statistical analysis experts
• Has direct access to IT/technical experts, legal experts, real estate tax experts, project managers, trainers
and business analysts
ASSESSOR’S OFFICE
HENNEPIN COUNTY
AGENDA ITEM
Prepared By: RO Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of the action item is gain Council approval for a new agenda management
software and process as well as meeting management encoding software and cameras for city meetings.
2. Background / Summary. The city has used Granicus to produce public facing packets, live
streaming, and online access to all city meetings since 2013. The current video and encoding equipment
and agenda software used to produce packets, record and stream city meetings is aging and in need of an
upgrade.
a. Agenda Management Software and Process. Staff budgeted for a new agenda management
software for 2023. The new software will help streamline the agenda creation and delivery process as
well as make it easier for users to sort through previous meeting packets and videos. The new agenda
creating process will change the way Orono has typically created packets for boards and commissions
internally and externally. Staff, Council, and Commission members will be able access packets within the
platform and the overall process will be streamlined to increase efficiency for timely and consistent
packets. Training and implementation will take approximately 12-16+ weeks. Staff received quotes from
both Granicus and CivicPlus for the agenda management portion of this project. Quotes for Agenda
management software can be found at Table 1 below.
Table 1 – Add Agenda Management to Current Streaming Capabilities
Contractor Description of Service/Project Costs
Granicus Agenda/Stream/Management Only – Annual $12,430
CivicPlus Agenda/Stream Management Only – Annual $23,208
b. Video Recording and Encoding Equipment. Independent of the agenda management efforts,
staff was looking to upgrade the equipment used to record meetings in the Council Chambers. The audio
amps, streaming encoder, and video equipment in the control room are over ten years old. Replacement
of the aging equipment is necessary and will limit streaming failures. In particular, a new encoder will
eliminate the need for the analog to digital signal converter that has been repeatedly failing.
Security and Sound, our designated AV vendor for quotes, provided a quote for replacing the audio
components, the two older cameras, adding a comfort monitor, and a live mic indicator. During the
process of soliciting quotes for the Agenda Management, staff became aware of Granicus’ video
recording capabilities. Granicus is able to provide full-service recording of the meetings, timestamping
and uploading them online, closed captioning and a complete transcription of all meetings if desired. The
use of their recording service will eliminate the need for a video recorder, efficiently upload meetings,
and free up one to two hours of IT time per week.
Table 2 below shows the total costs for the minimum upgrades needed for the city’s audio/video and
encoding equipment which was quoted by Security and Sound with the additional encoder that is required
for streaming meetings. Agenda management costs are not shown in this table.
Table 3 below shows the total costs for the fully upgraded video/encoder equipment upgrade and
includes the costs for full-service video recording services, meeting management, full service closed
Item No.: 8 Date: May 22, 2022
Item Description: Meeting Management – Agenda & Video Recording and Encoding
Equipment
Presenter: Ron Olson, Finance Director Agenda
Section:
Finance Report
captioning and transcription, time-stamping, and online streaming over social media and the website.
Also included in Table 3 are the costs for Security and Sound for AV upgrades.
3. Costs.
Table 2 – Equipment Upgrade – Minimum Required
Security & Sound Audio Upgrades, Display, Mic Alert (See Quote) $46,299
Granicus New Encoder $ 5,000
$51,299
Table 3 – Added Streaming Capabilities – Transcription, CC, Social Media
Contractor Description of Service/Project Costs
One Time Costs
Granicus Remote Broadcast System $50,970
Granicus Advance Encoder $ 9,990
Granicus Captioning (optional) $ 2,800
Granicus Social Media Extreme (optional) $ 427
Security & Sound AV Upgrades $28,836
Total One – Time Costs $93,023
Annual Costs
Granicus Remote Broadcast System $20,575
Granicus Captioning w/ Post Meeting Correction (optional) $ 3,844
Granicus Social Media (optional) $ 2,928
Granicus Peak Agenda Management $ 3,135
Total Annual Costs $30,482
4. Funding. The one-time costs related to the system upgrades will be paid by the Cable Fund. This
fund is the dedicated source for Council Room upgrades and has sufficient funding for this expense. The
ongoing costs will be incorporated into the 2024 operating budget.
5. Staff Recommendation. Staff recommends the selection of Granicus for agenda management as it
streamlines the agenda creation and delivery process for staff, council/commissioners, and the public.
Staff further recommends approval of the equipment upgrades as identified in table 3. This will allow for
full closed captioning, transcription, streaming, video recording and upgraded equipment.
COUNCIL ACTION REQUESTED
Motion to approve the selection of Granicus for agenda management and approve the equipment upgrades
as identified in table 3.
Exhibits
A. Granicus Quote
B. Security and Sound Quote – Full Granicus Solution
C. Security and Sound Quote – Agenda Management Only
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form
St. Paul, MN 55102 Prepared for
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 1 of 11
Granicus Proposal for Orono, MN
ORDER DETAILS
Prepared By:Ruth Gonzalez
Phone:847-809-5692
Email:ruth.gonzalez@granicus.com
Order #:Q-277116
Prepared On:08 May 2023
Expires On:26 Jun 2023
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The Agreement will begin on date of signature and will continue through
the end of the then current billing term, and will continue for an additional
24 months thereafter.
ORDER TERMS
Current Billing Term
End Date:04 May 2024
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 2 of 11
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
Open Platform Suite 0 Each $2,325.45
Government Transparency Suite 0 Each $4,682.13
Granicus Encoding Appliance Software (GT)0 Each $1,560.71
SUBTOTAL:$8,568.29
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid
fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of
this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the
annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are
deployed.
Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove
access to the Client's terminating subscription(s).
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 3 of 11
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Avior™ PRO Remote Broadcast System -
Four Camera Setup Upon Delivery 1 Each $42,390.00
Avior™ Setup and Deployment Upon Delivery 1 Each $1,080.00
AVIOR™ Standard Pre-Assembly & Install Upon Delivery 1 Each $0.00
Advanced Caption Encoder/Decoder Upon Delivery 1 Each $9,990.00
AVIOR™ Custom Pre-Assembly & Install Upon Delivery 1 Each $7,500.00
Captioning Software Only Upon Delivery 1 Each $2,800.00
Social Media eXstream Plus - Setup Upon Delivery 1 Each $427.00
Peak - Setup & Configuration Up Front 1 Each $0.00
Peak Online Group Training Upon Delivery 6 Hours $0.00
Send Agenda (Peak) Set up and Config Up Front 1 Each $0.00
Send Agenda (Peak) Set up and Config Up Front 1 Each $0.00
govDelivery for Integrations Set Up and
Config Up Front 1 Each $0.00
govDelivery for Integrations Set Up and
Config Up Front 1 Each $0.00
SUBTOTAL:$64,187.00
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 4 of 11
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
AVIOR Control Software License Annual 1 Each $1,325.50
Avior™ 50 Annual 1 Each $19,249.70
Social Media eXstream Plus Annual 1 Each $2,928.80
CaptionLive Standard (Automation with
PM)Annual 45 Hours $3,843.90
Peak Agenda Management Annual 1 Each $3,135.00
Send Agenda (Peak)Annual 1 Each $0.00
Send Agenda (Peak)Annual 1 Each $0.00
govDelivery for Integrations Annual 1 Each $0.00
govDelivery for Integrations Annual 1 Each $0.00
SUBTOTAL:$30,482.90
Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term.
Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 5 of 11
FUTURE YEAR PRICING
Period of PerformanceSolution(s)Year 2 Year 3
AVIOR Control Software License $1,391.78 $1,461.36
Avior™ 50 $20,212.19 $21,222.79
Social Media eXstream Plus $3,075.24 $3,229.00
CaptionLive Standard (Automation with PM)$4,036.10 $4,237.90
Peak Agenda Management $3,291.75 $3,456.34
Send Agenda (Peak)$0.00 $0.00
Send Agenda (Peak)$0.00 $0.00
govDelivery for Integrations $0.00 $0.00
govDelivery for Integrations $0.00 $0.00
SUBTOTAL:$32,007.06 $33,607.39
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 6 of 11
PRODUCT DESCRIPTIONS
Solution Description
Avior™ PRO Remote Broadcast
System - Four Camera Setup
Avior™ PRO Remote Broadcast System: Four HD Camera Solution
AVIOR Control Software License Annual License Fee
Avior™ Setup and Deployment Standard AVIOR™ system setup and remote deployment
AVIOR™ Standard Pre-
Assembly & Install
AVIOR™ Standard Pre-Assembly & Install (travel not included)
Advanced Caption
Encoder/Decoder
Advanced Caption Encoder/Decoder for IP-based handoff to captioners:
HD492 is a three gigabits level B, high definition, serial digital interface
closed caption encoder with audio and captions over IP. Synchronization
of live captions and program video/audio with CCMatch technology. Unit
has an additional built-in SDI decoder output to show on-screen caption
burn-in. Simultaneous support for two languages.
AVIOR™ Custom Pre-Assembly
& Install
AVIOR™ Custom Pre-Assembly & Install (travel not included)
Captioning Software Only Captioning Software Only (EASE™ H or EASE™ 2D Appliance Upgrade)
Avior™ 50 AVIOR™ 50 Managed Service SaaS: Remote Switching for up to 50
meetings per year.
Social Media eXstream Plus Software combined with EASE™ licensing for Facebook Live, YouTube,
Instagram, Twitter, LinkedIn and live streaming.
Social Media eXstream Plus -
Setup
Social Media eXstream Plus - Setup
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 7 of 11
Solution Description
CaptionLive Standard
(Automation with PM)
CaptionLive Standard - Automated Transcription Service in English with text
cleanup, per hour
Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the agenda management
and minutes recording process of the clerk’s office. Peak Agenda
Management allows clerks to streamline the way they compile and
produce agendas and record minutes for public meetings and includes:
·Unlimited user accounts
·Unlimited meeting bodies and meeting types
·Access to up to one (1) Peak Agenda Management site
Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant
govMeetings agenda.
Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant
govMeetings agenda.
Peak - Setup & Configuration Setup and Configuration for Peak Agenda Management includes
implementation of:
·Up to one (1) meeting body’s Standard Agenda, Cover Page and
Minutes report template
·Up to one (1) public view page portal
Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to
have up to six (6) users participate in online group sessions with a
Granicus trainer and other client users to learn how to use the system.
Group training includes:
1.30-60 minute kick off meeting
2.4 x 2hr group training sessions.
3.1hr peak review call
Project Manager will conduct check in's along the way.
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 8 of 11
Solution Description
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive
updates directly through Granicus (powered by govDelivery). Receive a
monthly metrics report delivered via email to show subscriber growth and
engagement activity for the past month of bulletin sends, and grow
subscribers through access to the Granicus Advanced Network.
Note: govDelivery integrations is dependent on an active subscription to
the relevant govMeetings agenda or govAccess CMS solutions.
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive
updates directly through Granicus (powered by govDelivery). Receive a
monthly metrics report delivered via email to show subscriber growth and
engagement activity for the past month of bulletin sends, and grow
subscribers through access to the Granicus Advanced Network.
Note: govDelivery integrations is dependent on an active subscription to
the relevant govMeetings agenda or govAccess CMS solutions.
GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
·Granicus Communications Suite Subscriber Information.
o Data provided by the Client and contact information gathered through the Client's own web
properties or activities will remain the property of the Client ('Direct Subscriber'), including any
and all personally identifiable information (PII). Granicus will not release the data without the
express written permission of the Client, unless required by law.
o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to
operate the Granicus Products and Services (provided that the Client hereby grants to
Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on
an anonymous or aggregate basis only, that arises from the use of the Granicus Products by
the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the
functionality of the Granicus Products and any other legitimate business purpose, including the
right to sublicense such data to third parties, subject to all legal restrictions regarding the use
and disclosure of such information).
·Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscribe to other Granicus Client's digital communication
(the 'Advanced Network'). When a Direct Subscriber signs up through one of the
recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the
agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with
Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus
Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after
termination of its Order, SOW, or Exhibit placed under this agreement. All information related to
Network Subscribers must be destroyed by the Client within 15 calendar days of the Order,
SOW, or Exhibit placed under this agreement terminating.
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 9 of 11
o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt-
in email to Network Subscribers that shall include an explanation of the Client's relationship with
Granicus terminating and that the Network Subscribers may visit the Client's website to
subscribe to further updates from the Client in the future. Any Network Subscriber that does not
opt-in will not be transferred with the subscriber list provided to the Client upon termination.
UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS
ONLY):
·Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code
option to a unique standard toll-free number within the United States (International numbers not
supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where
available, for an additional fee.
·Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the
duration of its use.
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 10 of 11
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-277116 dated 08 May 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Orono, MN to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
·Upon the effective date, this Agreement shall supersede and replace any previous agreement between the
parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the
parties are hereby void and of no force and effect.
·Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year
warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails
to function properly due to normal wear and tear, defective workmanship, or defective materials.
Order Form
Orono, MN
Order #: Q-277116
Prepared: 08 May 2023
Page 11 of 11
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-277116 dated 08 May 2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Orono, MN
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
Estimate
Date
1/27/2023
Estimate #
13234
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
COUNCIL CHAMBERS
- AUDIO / VIDEO UPGRADES
- PTZ CAMERA'S AND DIGITAL SOUND PROCESSING
_____________________________________________
VADDIO IP20 HD DIGITAL PTZ CAMERA - A VER 2 3,874.00 7,748.00
LUXEL 18 PORT GB POE MNGD NTWK SWITCH 1 895.00 895.00
VADDIO IP VIDEO MIXER - w/RAC 1 2,548.00 2,548.00
VADDIO AV BRIDGE 1 2,649.00 2,649.00
BiAmp TESIRA FORTE AVB C1
- digital sound processor
2 4,254.00 8,508.00
BiAmp TESIRA CONNECT
- 5 port expansion w/avb
1 1,882.00 1,882.00
Page 1
Estimate
Date
1/27/2023
Estimate #
13234
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
EXTRON SW4 HD 4K PLUS
- video switch
2 658.00 1,316.00
EXTRON DA4 HD 4K PLUS
- distribution amplifier
3 794.00 2,382.00
SHURE CARDIOD MICROPHONE
- 18" GOOSENECK
12 299.00 3,588.00
LG PRO SERIES 50" MONITOR
- 55" version @ $1,049
1 949.00 949.00
CHEIF MID FLAT PANEL MOUNT w/TILT 1 224.00 224.00
LED MIC MUTE INDICATOR - PS
- above confidence monitor
1 134.00 134.00
Page 2
Estimate
Date
1/27/2023
Estimate #
13234
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
PLENUM WIRE PKG.
- includes equipment interconnects
1 690.00 690.00
KRAMER PLEN - FIBER OPTIC HDMI PACKAGE
- (2) 50' (2) 75'
1 1,196.00 1,196.00
COMPLETE SYSTEM INSTALLATION
- wiring, equip install, termination and testing
1 7,450.00 7,450.00
SET-UP AND COMMISSIONING
- system programming
1 2,950.00 2,950.00
EQUIPMENT FLOW CHART / DRAWINGS 1 520.00 520.00
MID ATLANTIC ETHERNET PANEL - w/NEUTRIK 1 75.00 75.00
ESTIMATED FREIGHT 1 595.00 595.00
Page 3
Estimate
Date
1/27/2023
Estimate #
13234
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
NOTE:
THIS ESTIMATE IS BASED UPON:
- CLIENT SUPPLIED MINI COMPUTER (HP THIN CLIENT OR
EQUAL)
- CLIENT SUPPLIED CONTROL ROOM MONITOR'S (up to
3...or all on 1)
- CLIENT INSTALLED ELECTRICAL OUTLET @ CHAMBERS
CONFIDENCE MONITOR
- AUDIO ENHANCEMENT (OPTION) WOULD COST $2,200
INSTALLED:
- (4) TOA SPSEAKERS, ALL WIRING AND BiAMP 4
CHANNEL AMPLIFIER
Page 4
$46,299.00
$46,299.00
$0.00
Estimate
Date
5/15/2023
Estimate #
13352
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
COUNCIL CHAMBERS
- AUDIO / VIDEO UPGRADES
__________________________
LUXEL 5 PORT GB AVB POE MNGD NTWK SWITCH 1 595.00 595.00
BiAmp TESIRA FORTE AVB C1
- digital sound processor
2 4,254.00 8,508.00
BiAmp TESIRA CONNECT
- 5 port expansion w/avb
1 1,882.00 1,882.00
EXTRON SW4 HD 4K PLUS
- video switch
2 658.00 1,316.00
EXTRON DA4 HD 4K PLUS
- distribution amplifier
2 995.00 1,990.00
Page 1
Estimate
Date
5/15/2023
Estimate #
13352
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
EXTRON DA2 HD 4K PLUS
- distribution amplifier
1 795.00 795.00
LG PRO SERIES 50" MONITOR
- 55" version @ $1,049
1 949.00 949.00
CHEIF MID FLAT PANEL MOUNT w/TILT 1 224.00 224.00
LED MIC MUTE INDICATOR - PS
- above confidence monitor
1 134.00 134.00
PLENUM WIRE PKG.
- includes equipment interconnects
- includes voice lift wiring
1 420.00 420.00
KRAMER PLEN - FIBER OPTIC HDMI PACKAGE
- (2) 50' (2) 75'
1 1,196.00 1,196.00
INNOVOX VOICE LIFT SPEAKERS - voicelift 6 432.00 2,592.00
Page 2
Estimate
Date
5/15/2023
Estimate #
13352
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
BiAMP 4 CHANNEL POE CONF AMPLIFIER - voicelift 2 749.00 1,498.00
MID ATL - 1U RAQCK SHELF 2 54.00 108.00
FURMAN 8 PORT POWER CONDITIONER - rack mnt 1 134.00 134.00
COMPLETE SYSTEM INSTALLATION
- wiring, equip install, termination and testing
1 6,950.00 6,950.00
SET-UP AND COMMISSIONING
- system programming
- based upon (4 hours max, other than the original install)
- 4 hrs total / interface with the video conferencing
1 2,750.00 2,750.00
EQUIPMENT FLOW CHART / DRAWINGS 1 370.00 370.00
MID ATLANTIC ETHERNET PANEL - w/NEUTRIK 1 75.00 75.00
ESTIMATED FREIGHT 1 440.00 440.00
Page 3
Estimate
Date
5/15/2023
Estimate #
13352
Name / Address
CITY OF ORONO
2750 KELLEY PARKWAY
ORONO, MN 55356
4211 Steiner Street, Suite B
St. Bonifacius, MN 55375
Rep Project
Phone #
(952) 955-5075
Fax #
(952) 955-5026
E-mail
mail@securityandsoundco.com
Web Site
www.securityandsoundco.com
Total
Subtotal
Sales Tax (0.0%)
Description Qty Cost Total
NOTE:
THIS ESTIMATE IS BASED UPON:
- CLIENT INSTALLED ELECTRICAL OUTLET @ CHAMBERS
CONFIDENCE MONITOR
Page 4
$32,926.00
$32,926.00
$0.00
28,836.00
AGENDA ITEM
Prepared By: Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of the action item is to forecast future work session agendas.
2. Background / Summary. The Official Meetings Calendar Adopted by the Council establishes a
work session meeting at 5 PM on the same days as regular council meetings which begin at 6 PM.
3. Next Work Session. The draft agenda for the next work session includes an update on THC update
and Preliminary 2024 Budget Guidance discussion.
4. Proposed Future Topics. This is an opportunity for council members to propose and agree to
future work session topics.
5. Work Session Items. The table below depicts topics for works sessions. Those shaded have already
occurred. Those in the future are proposed.
Date Subject Date Subject
9 Jan 23 -THC License discussion
- Navarre Parking Lot Funding
10 Jul 23
23 Jan 23 None-Mtg Cancelled 24 Jul 23 - General Fund Budget Update
13 Feb 23 - Brush and Leaf Disposal
- City Council -Staff Procedures
14 Aug 23
27 Feb 23 - City Council -Staff Procedures
- Park Commissioner interviews
28 Aug 23 - Enterprise Budgets Update
13 Mar 23 -No items -Cancelled 11 Sep 23 - Preliminary Levy/Budget
21 Mar 23 - Planning Commissioner
interviews-if needed
25 Sep 23
10 Apr 23 - 2024 Street Maintenance
9 Oct 23 - CIP Update
24 Apr 23 - Retaining Wall Discussion
- Planning & Park Commission
Interview
23 Oct 23 - Draft Capital Improvement Plan
8 May 23 - 2024 Street Maintenance Part II
- Draft Fire Needs Study Report
13 Nov 23
22 May 23 - Retaining Wall Discussion Part
II
27 Nov 23 - Fee Schedule Update
12 Jun 23 - THC Legislation Update
- Preliminary Budget Guidance
11 Dec 23 - Community Survey Discussion
26 Jun 23 - Average Lakeshore Setbacks
6. Staff Recommendation. I recommend holding the next Work Session as scheduled.
COUNCIL ACTION REQUESTED
A. Discuss future Work Session Topics
B. Move to hold next Council Work Session as scheduled.
Item No.: 9 Date: May 22, 2023
Item Description: Next Work Session Draft Agenda
Presenter: Adam T. Edwards
City Administrator/City Engineer
Agenda
Section:
City Administrators Report
AGENDA ITEM
Prepared By: JVE Reviewed By: A. Carlson Approved By:
1. Purpose. The purpose of the action item is to present the draft Fire Department Needs Assessment.
2. Background. In 2021, the City of Orono notified the City of Long Lake that we would not be
extending the current fire service agreement. Following negotiations for the transfer of the existing fire
department to Orono control were unfruitful, in September of 2022, the City Council passed a resolution
of intent to establish the Orono Fire Department. At the November 14th meeting the council appointed a
new Fire Chief to build and then lead the new department. One of the Fire Chief’s primary duties prior to
the standup of the department is to complete a needs assessment for the city of Orono’s emergency
service needs. At the February 13, 2023 meeting council directed staff to complete a needs assessment by
June 12th. Over the past several months Staff in consultation with the Fire Negotiation Committee
prepared the Needs Assessment. A presentation on the Draft Needs Assessment was provided to The City
Council at May 8’s work session and the Public Comment and Questions Process was approved at the
May 8th’s City Council Meeting. A copy of the Needs Assessment and presentation are at Exhibits A and
B respectively. Exhibit C is the collection of public comments and questions collected from the website
form.
3. Time Line: In order to meet some key deadlines from the most time sensitive course of action the
negotiating committee has considered the study must be complete by June.
When What Who
May 8, 2023
Work Session
Presentation on the Draft report to City Council Progress Fire Chief
May 8, 2023
Council Meeting
Needs Assessment Public Comment Process City Council
May 9-18, 2023 Written Comments and questions via City Website Community
Members
May 22, 2023 Presentation to Public and Verbal Public Input from
residents
City Council
May 22-7 June,
2023
Written Comments via City Website Community
Members
June 12, 2023 Final Report and Presentation to City Council
Guidance on way forward
Fire Chief
City Council
4. Public Comment and Questions Process. In order to provide an open and orderly process for the
public to engage with the council on the Fire Needs Assessment, the Negotiating committee recommends
the following process:
a. Staff established a comment form on the city website to facilitate written comments and
questions.
b. Comments and questions received by close of business on May 18th will be included in the
Council packet for the May 22nd Meeting.
c. Written comments and questions to be accepted from residents and non-residents alike.
d. At the May 22nd Council meeting Orono residents will be given the opportunity to provide verbal
comments to the City Council.
1) The mayor will establish a time limit for the comment period.
Item No.: 10 Date: May 22, 2023
Item Description: Fire Department Needs Assessment Presentation
Presenter: James Van Eyll
Fire Chief
Agenda
Section:
Fire Department Report
2) Staff will prepare a Fire Needs Assessment public comment form. Resident’s wishing to
speak at the council meeting will fill out the form prior to the meeting. The mayor will then use the form
to call up residents. The intent of the form is to provide for an orderly process while reducing
unnecessary repetition of questions.
e. The Written Comment form will be available on the City Website until Close of Business June 7th
for any additional public comment. These comments will be provided as part of the council packet for
June 12.
5. Staff Recommendation. Staff recommends council consider the Fire needs assessment, Staff
recommendation therewithin and any points raised by residents.
COUNCIL ACTION REQUESTED
Review the Fire Needs Assessment, Ask Questions of Staff, hear questions from residents and provide
any guidance toe staff on a way forward.
Exhibits
A. Draft Needs Assessment
B. Draft Needs Assessment Presentation – bench handout
C. Public Comments and Questions – collected from website form
James VanEyll
CITY OF ORONO 2750 Kelley Parkway
ORONO FIRE
NEEDS ASSESSMENT
Orono Fire Needs Assessment
1 | Page
Table of Contents
1.0 Executive Summary ........................................................................................................................... 4
1.1 Response Guidelines ..................................................................................................................... 4
1.2 Facilities, Apparatus and Equipment ............................................................................................ 5
1.3 Staffing .......................................................................................................................................... 5
2.0 History of Fire Service in Orono ........................................................................................................ 7
3.0 Evaluation of Current Conditions .................................................................................................... 11
3.1 Organizational Overview ............................................................................................................. 11
3.1.1 Service Area and Infrastructure .......................................................................................... 11
3.1.2 Budgets and Finance ........................................................................................................... 12
3.1.3 Emergency Response Type and Frequency ......................................................................... 14
3.2 Management Components ......................................................................................................... 16
3.2.1 Foundational Management Elements................................................................................. 16
3.2.2 Management Documents and Processes ............................................................................ 16
3.2.3 Record Keeping and Documentation .................................................................................. 16
3.3 Capital Assets and Capital Improvement Programs .................................................................... 17
3.3.1 Facilities ............................................................................................................................... 17
3.3.2 Apparatus ............................................................................................................................ 21
3.4 Staffing ........................................................................................................................................ 22
3.4.1 Emergency Response Staffing ............................................................................................. 23
3.4.2 Personnel Policies and Processes........................................................................................ 26
3.4.3 Relief Association ................................................................................................................ 27
3.5 Fire and EMS Training Delivery ................................................................................................... 27
3.5.1 General Training Competencies .......................................................................................... 27
3.5.2 Training Program Management and Administration .......................................................... 27
3.6 Service Delivery and Performance .............................................................................................. 28
3.6.1 Service Demand .................................................................................................................. 28
3.6.2 Resource Distribution ......................................................................................................... 33
3.6.3 Response Performance ....................................................................................................... 36
3.6.4 Mutual/Automatic Aid Systems .......................................................................................... 39
3.6.5 Community Risk Reduction ................................................................................................. 40
Orono Fire Needs Assessment
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3.6.6 Fire and Life Safety Education ............................................................................................. 41
3.6.7 Fire and Life Safety Code Enforcement ............................................................................... 41
3.6.8 Fire Cause and Origin Investigation .................................................................................... 41
4.0 Community Risk Factors .................................................................................................................. 42
4.1 Population Growth and Demographics....................................................................................... 42
4.2 Community Risk Analysis ............................................................................................................ 43
5.0 Future Service Delivery ................................................................................................................... 46
5.1 Central Station Model ................................................................................................................. 46
5.2 Multiple Station Model ............................................................................................................... 46
5.3 Future Staffing ............................................................................................................................ 46
5.3.1 Career Fire Department ...................................................................................................... 46
5.3.2 Combination Fire Department ............................................................................................ 47
5.3.3 Duty Crew Fire Department ................................................................................................ 47
5.3.4 Paid-On-Call (POC) Fire Department ................................................................................... 48
5.4 Thresholds & Triggers – Determining When to Change the Staffing Model .............................. 48
6.0 Courses of Actions (COAs) ............................................................................................................... 50
6.1 COA 1: Orono Assumes Control of Existing LLFD ........................................................................ 50
6.2 COA 2: Taxable Fire District/Joint Powers Agreement ............................................................... 51
6.3 Course of Action (COA) 3: Orono Municipal Fire Department with POC Firefighters ................ 53
6.4 COA 4: Orono Municipal Fire Department with Duty Crews and FTEs ....................................... 54
7.0 Recommendations .......................................................................................................................... 56
7.0.1 Personnel ............................................................................................................................ 56
7.0.2 Facility ................................................................................................................................. 57
7.0.3 Apparatus and Equipment .................................................................................................. 57
7.0.4 Miscellaneous ..................................................................................................................... 57
7.1 Recommendations for 2023........................................................................................................ 58
7.1.1 Personnel ............................................................................................................................ 58
7.1.2 Facility ................................................................................................................................. 59
7.1.3 Apparatus & Equipment ...................................................................................................... 59
7.1.4 Miscellaneous ..................................................................................................................... 61
7.2 Recommendations for 2024........................................................................................................ 61
7.2.1 Personnel ............................................................................................................................ 62
Orono Fire Needs Assessment
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7.2.2 Facility ................................................................................................................................. 62
7.2.3 Apparatus & Equipment ...................................................................................................... 62
7.2.4 Miscellaneous ..................................................................................................................... 63
7.3 Recommendations for 2025........................................................................................................ 64
7.3.1 Personnel ............................................................................................................................ 64
7.3.2 Apparatus & Equipment ...................................................................................................... 64
7.4 Recommendations for 2026 and beyond ................................................................................... 65
7.4.1 Facility ................................................................................................................................. 65
Annex A – Heat Maps .................................................................................................................................. 66
Annex B – Orono Fire Capital Plan .............................................................................................................. 70
Annex C – Orono Fire Organizational Chart ................................................................................................ 71
Annex D – Timeline ..................................................................................................................................... 72
Annex E – Management Component Charts .............................................................................................. 74
Annex F – Equipment Standards ................................................................................................................. 77
Annex G – Emergency Response Staffing Charts ........................................................................................ 79
Annex H – Firefighter Health and Safety Information ................................................................................ 81
Annex I – References .................................................................................................................................. 82
Peers ....................................................................................................................................................... 82
Legislators ............................................................................................................................................... 82
State Agencies ......................................................................................................................................... 82
Vendors ................................................................................................................................................... 82
Publications ............................................................................................................................................. 82
Studies ..................................................................................................................................................... 83
Orono Fire Needs Assessment
4 | Page
1.0 Executive Summary
This needs analysis was compiled by the Orono Fire chief with assistance from the rest of the
Orono staff and in consultation with the Orono Fire Negotiating Committee. The purpose of
the analysis is to establish the future needs of Fire and Emergency Services for Orono residents
and review various means of meeting those needs. This report provides analysis on the current
state of Fire and Emergency Services in Orono and looks at how the city should prepare for the
future.
Staff recommends the establishment of an Orono Fire Department based on the following:
• Establishment of a Suburban Response Standard
• An organizational structure consisting of a combination of full time, duty crew and paid
on call firefighters
• A capital investment plan with sufficient funding to meet National Fire Protection
(NFPA) guidelines within 10 years and then maintain the fleet and facilities into the
future.
• Establish contracts with partner cities to provide them service were mutually beneficial
but using a cost distribution model that is equitable.
The review of the current system identifies issues with systemic underfunding of capital and
staffing deficiencies. The revenues set aside for capital investment have not kept pace with
inflation. Due to this lack of funding, the department finds itself with an aging fleet and
facilities that need many updates but no funding for either. Staffing has not kept pace with
demand nor the expectations of the cities and citizens.
1.1 Response Guidelines
The first item Orono should address is establishment of response guidelines. Staff recommends
that Orono Fire strive to achieve the Suburban Area Demand Zone, per NFPA 17201 or better,
per NFPA 17102 if staffing stations. By adopting a response guideline, staff can better
recommend staffing models that will meet and or exceed the guideline. Currently, there are no
formally adopted response guidelines.
1 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA
2 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations to the Public by Career Fire Departments; NFPA
Orono Fire Needs Assessment
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1.2 Facilities, Apparatus and Equipment
There are many additions and changes to the facilities and equipment that need to happen so
that the department can meet current and future needs. As we build the Orono Fire
Department, we want it to be a model fire department for the area, that follows best practices,
state and national standards. Staff recommends that the Orono Fire Department continue with
the two-station model. This model requires a front out rescue pumper at each station and one
reserve rescue pumper. The front out rescue pumper should be less than 15 years old and the
reserve less than 25 per NFPA 19013. We should have a ladder truck at the central/main station
and a combination brush/medical response utility at each station. A tanker/tender at each
station is a requirement due to a large response area where there is no municipal water supply
within the City of Orono. One of these tanker/tenders could be shared use with the Orono
Public Works Department. The department should have two fire boats. One needs to be
docked on Lake Minnetonka for the summer and the other available to respond to smaller
bodies of water, such as Long Lake. A fire/medical response 6x6 or UTV is required to respond
to areas where our brush/medical utility isn’t able to respond i.e., trails, wooded areas,
marshes. Staff recommends that both 20-year-old engines be replaced with new rescue
pumpers or used if they meet our specifications. A ladder truck was purchased by Orono and
needs to be equipped and refurbished, which is currently in process. Staff recommends 2 new
combination brush/medical utility trucks be purchased, one for each station. Staff recommends
that a facilities study be commissioned. This facilities study can review both fire stations and
recommend the imminent maintenance and upgrades to the latest standards. Both fire
stations are at or over the 20-year mark and in need of multiple updates and maintenance.
1.3 Staffing
The greatest resource of the fire department is a well-trained and dedicated firefighter. The
Orono Fire Department has a good call volume and has experienced an increase in call volume
over the last few years. Recruiting and retaining POC firefighters has become increasingly
difficult. This mirrors state, regional and national trends. Fire service analysts agree that the
reason for this difficulty is due to demographics, culture, as well as the increased training and
response demands on a firefighter. The Department could use a phased in approach of 4 Paid-
On-Call (POC) or part-time firefighters for a daytime duty crew. This would satisfy the issue of
daytime response as we move towards our near-term goal of a full-time fire inspector and
firefighter tech/admin. Both of these positions would respond to day time calls. The Duty Crew
staffing model could look like the following: 4 duty crew firefighters would handle the majority
of the calls for service during the week from 0600 – 1800 hours. 45% of our calls for the last 9
years occurred between 0600 – 1800 hours during the week even though this only accounts for
3 NFPA 1901 Standard for Automotive Fire Apparatus; NFPA
Orono Fire Needs Assessment
6 | Page
36% of the hours in a week. In the near future modifications could be made at each fire station
for crew and day rooms, the program should be expanded to 24 hour 7 days per week model,
so that our response standards are met 24 hours a day 7 days a week. The recommendation is
based on the City or Orono adopting a performance guideline of Suburban or better. These
changes help our POC firefighters respond better and have less stress on their bodies when the
pager goes into alert mode. It also allows the firefighters to schedule their time to be on call
and not at the mercy of when calls occur. The biggest benefit of this staffing model is our
citizens we serve. They will see an improved response performance.
Orono Fire Needs Assessment
7 | Page
2.0 History of Fire Service in Orono
Orono has contracted for fire service either formally or informally since being an independent
town in 1889. The City was incorporated in 1955 and the first formal fire contracts were
developed and implemented in the 1960s. Orono has utilized up to 4 fire departments to
supply coverage to the City of Orono and they were Maple Plain, Wayzata, Long Lake, Mound
and Excelsior. Each of these departments are over 90 years old. Orono commissioned a fire
response study in 1980. See Map 2 for a service boundary from the 1960s to the 1980 study.
Orono Fire Needs Assessment
8 | Page
It was recommended that the boundaries between Long Lake and Wayzata change, see Map 7.
Long Lake was able to respond quicker to some of the areas Wayzata Fire was covering due to
Long Lake’s new fire station. Also, the study suggested that Orono construct a fire station in
the Navarre Area of Orono to improve response times.
Orono Fire Needs Assessment
9 | Page
The above map was the boundaries for each fire service area until the 2002 contract.
In 2002, Orono, Medina and Long Lake entered into a long-term contract for fire service. Orono
and Long Lake created a new fire station 1 with joint ownership between them. Orono
consolidated down the Maple Plain Fire response area into the Long Lake’s response area.
Orono Fire Needs Assessment
10 | Page
Orono built fire station 2 in 2004 and added it to the long-term contract in 2007. Excelsior Fire
opened and operated fire station two due to issues with leadership at Long Lake Fire with their
paid-on-call fire chiefs. James Van Eyll was hired as the first full-time fire chief of Long Lake Fire
due to these leadership issues. Over the next 15-years, the City of Orono consolidated down
their fire service area to just to the Long Lake Fire Department. In 2017, Orono expressed their
interest in switching roles with City of Long Lake. Orono and Long Lake have been in
negotiations since then. Orono hired a fire chief in December of 2022 and their initial task was
a needs assessment of fire and emergency for Orono.
Orono Fire Needs Assessment
11 | Page
3.0 Evaluation of Current Conditions
3.1 Organizational Overview
The Organizational Overview provides a summary of the current delivery of Fire and EMS
Services to the City of Orono. The data was gathered from the information submitted to the
Minnesota State Fire Marshall’s Office by the Long Lake Fire Department. Fire and emergency
medical services are provided by the Long Lake Fire Department through a contract for service
with the City of Long Lake. The following map shows the coverage area for the Long Lake Fire
Department, which also provides services to the Cities of Long Lake, Medina and Minnetonka
Beach.
3.1.1 Service Area and Infrastructure
Orono Fire Needs Assessment
12 | Page
The service area consists of 33 approximate square miles of that the City of Orono is 23.98
square miles or 72.67% of the service area. Orono is 15.92 square miles if you remove the
lakes. The Long Lake Fire Department serves a population of 11,301 of that the City of Orono
population served is 8,315 or 73.58% of the population.
Following is a summary of the Long Lake Fire Department’s service areas and service delivery
infrastructure.
Long Lake Fire
Department
Agency Type
Municipal fire
department with Full-
time Chief and paid-on-
call (POC) firefighters
Area, Sq Miles +/-33
Headquarters
340 Willow Drive N
Orono, MN
Fire Stations 2
Population Served 11,301
Service Delivery Infrastructure
Emergency Vehicles
Engines 2
Engine, reserve 1
Utility/Brush 3
Water Tender 2
Light Rescue 1
Heavy Rescue 1
Boat 2
Command 2
The area served by the Long Lake Fire Department includes the City of Orono, a portion of
Medina and City of Minnetonka Beach.
3.1.2 Budgets and Finance
Property taxes are the primary source of funding for emergency services. Other funding
sources include state and federal grants, rental income, fee for service, fundraisers, donation,
Orono Fire Needs Assessment
13 | Page
etc. This funding is used to purchase the necessary equipment to fulfill the mission and run the
day-to-day operations.
In the current economic situation, fire departments are seeing increasing expenditures and a
disruption in the supply chain has increased lead times for equipment and apparatus. This has
led to a difficulty to maintain the current delivery of service to the community, which has led to
the request for more funding to adequately supply the expected levels of services. The
following is a summary of the Long Lake Fire Department’s revenues, budgeted expenditures
and capital for 2023.
Long Lake Fire Department
Municipality Orono Long Lake Medina
Minnetonka
Beach* Other** Totals
2023 Fire
Revenue $ 543,963 $ 64,054 $ 33,775 $ 58,680 $ 8,648 $ 709,120
2023 Fire
Expenditures $ 543,963 $ 64,054 $ 33,775 $ 32,610 $ 8,648 $ 683,050
2023 Capital
Allocation $ 87,302.80 $ 10,279.40 $ 5,417.80 $ - $ - $ 103,000
Totals $ 631,265.80 $ 74,333.40 $ 39,192.80 $ 58,680.00 $ 8,648.00
*Minnetonka Beach has a separate contract for service
**Other revenue listed is from Minnesota Board of Firefighter Training and Education (MBFTE) and rental income
The City of Orono cost for fire protection is below state and national rates. Please see the
graph below. These numbers for Minnesota and the National Rates are from a study done by
the Minnesota Center for Fiscal Excellence.
Orono Fire Needs Assessment
14 | Page
* A Kare 11 News report from 2019 shows that Minnesota is 48th out of the 50 states in
spending on the fire service.
The dollars in the graph above doesn’t simple state that the City of Orono or the others are
underpaying for fire protection. The comparison is one of several factors to review. Another is
the level of service provided to the community and the community’s satisfaction with the level
of service along with adequate facilities and apparatus. Improving the level of service and
correcting the underfunded capital will create additional funding needs that could result in
higher tax rates to support the system.
Minnesota usually is in the bottom 10% national in spending on the fire service. As a
comparison from fiscal year 2020, Minnesota ranks 20th in K-12 education spending, 16th for
parks and 11th for police.
3.1.3 Emergency Response Type and Frequency
The Long Lake Fire Department responds to many different calls for service each year. Most of
the incidents are medicals and alarms. Below is the breakdown for the past five years of calls
for the Long Lake Fire Department. 431 calls in 2022 is the most since 2011 when LLFD
responded to 432 calls.
$469.00
$268.00
$205.42
$103.10
$275.49
$156.77
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
$450.00
$500.00
National Minnesota*Orono Long Lake Minnetonka
Beach
Medina
Comparision of Cost for Fire Protection per
Household
Orono Fire Needs Assessment
15 | Page
Incident Type 2022 2021 2020 2019 2018
100 Fire 29 28 30 24 31
200 Overpressure Rupture,
Explosion, Overheat (no fire) 2 0 1 0 0
300 Rescue & Emergency
Medical Service Incident 136 120 93 123 120
400 Hazardous Condition (No
Fire) 62 57 41 65 72
500 Service Call 11 22 21 19 18
600 Good Intent Call 103 85 88 100 99
700 False Alarm & False Call 88 86 88 83 74
800 Severe Weather &
Natural Disaster 0 2 2 1 0
900 Special Incident Type 0 0 0 0 0
Total Incident Count 431 400 364 415 414
Below is a breakdown for the past five years of calls that occurred in the City of Orono.
Incident Type 2022 2021 2020 2019 2018
100 Fire 17 13 15 12 13
200 Overpressure Rupture,
Explosion, Overheat (no fire) 2 0 1 0 0
300 Rescue & Emergency
Medical Service Incident 95 82 66 83 86
400 Hazardous Condition (No
Fire) 48 43 37 42 64
500 Service Call 5 16 14 14 17
600 Good Intent Call 79 64 68 73 88
700 False Alarm & False Call 65 65 67 55 59
800 Severe Weather &
Natural Disaster 0 2 2 1 0
900 Special Incident Type 0 0 0 0 0
Total Incident Count 311 285 270 280 327
% Of Total LLFD Calls 72% 71% 74% 67% 79%
Orono Fire Needs Assessment
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3.2 Management Components
The common challenge for fire service leaders is effective fire department management.
Today’s fire department must address management complexities that include effective
organizational structure, volunteer or paid-on-call personnel (POC), adequate response,
maintenance of competencies and a qualified workforce.
The effective management of the fire department needs to be based on a number of
components. The fire department should start with the organization’s mission, vision and
values which should align with the City’s. A mission statement expresses the core reason for an
agency’s existence. A vision statement expresses where the organization wants to go in the
near-term future. The values express how the members of the organization are going to treat
each other on the journey to achieve the vision. These three core elements are all contained in
a strategic plan. A strategic plan is typically a five-year work plan for the organization with
goals and objectives. As Fire Chief of the Long Lake Fire Department, I created all of the above
management components.
3.2.1 Foundational Management Elements
The next steps are the essential foundational elements such as rules, regulations, standard
operating procedures or guidelines along with department policies and operational documents.
Then the development of internal and external communication practices and recordkeeping are
implemented and maintained. These foundational elements allow an organization to move
forward in an organized and effective manner. As Fire Chief of the Long Lake Fire Department, I
developed and implemented all foundational management elements.
3.2.2 Management Documents and Processes
To be an effective organization, a department should establish the appropriate documentation,
policies, procedures and guidelines. Processes must also be established to address the flow of
information and communication within the fire department as well as with the citizens it
serves.
As Fire Chief for the Long Lake Fire Department, I established new and improved policies,
procedures and guidelines. Also, I created processes to establish the flow of communication
and information within the department.
3.2.3 Record Keeping and Documentation
Accurate record keeping is a must for any organization. As Fire Chief for the Long Lake Fire
Department, I updated and improved all record keeping and documentation.
Orono Fire Needs Assessment
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3.3 Capital Assets and Capital Improvement Programs
Three basic resources are required to successfully carry out the mission of the fire department.
They are trained personnel, facilities and firefighting equipment/apparatus. It is impossible for
the fire department to deliver services effectively without the appropriate capital equipment
and funding to plan and maintain it.
3.3.1 Facilities
Fire facilities or stations play an integral role in the delivery of emergency services for a number
of reasons. The station’s location will dictate, to a large degree, response time to emergencies.
Longer response times can mean the difference between confining a fire to a single room and
losing the structure or survival from sudden illness or injury. Fire stations also need to be
designed to house sufficient personnel, equipment and apparatus; as well as meet other needs
of the organization and its personnel.
Consideration should be given to a fire station’s ability to support the department’s mission as
it exists today and how it will exist in the future. One needs to examine the activities that take
place within a fire station to ensure the structure is adequate now and plan for the future.
Examples of these may include:
• The housing and cleaning for apparatus and equipment
• Decontamination areas for firefighters and PPE
• Residential living and sleeping space for on-duty personnel
• Administrative and management offices with adequate technology
• Training and classroom areas
• Firefighter fitness and recovery areas
• Emergency Operations Center
The City of Long Lake operates the fire department out of 2 fire stations. The Willow Drive Fire
Station serves the northern portion of the service area and is located at 340 Willow Drive North
in Orono. The Navarre Fire Station, located at 3770 Shoreline Drive Orono serves the southern
portion of the service area.
Orono Fire Needs Assessment
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Willow Drive Fire Station is one of two fire stations operated by the Long Lake Fire Department.
It houses the administrative offices and serves as the main fire station. The facility includes 6
double pass-through bays along with offices and a medium sized training room. It does have
showers, a small, separate locker room for each gender, a kitchen and workout room. It is co-
owned by Orono and Long Lake.
There are no 24-hour crew quarters at the station, nor is there room to add them without a
major remodel. It is currently not set up for the best practices of carcinogen containment nor
does it have an exhaust removal system. The roof is in need of replacement due to constant
leaks that have been patched. It is in need of a technology upgrade for improved Wi-Fi
coverage, a station alerting system and improved communication speakers throughout. Orono
and Long Lake share ownership of this building.
Willow Drive Fire Station
Physical Address 340 Willow Drive North
Date of Construction 2003
Auxiliary Power Generator, Diesel
Condition Fair
Special Considerations
Adequate storage, ADA Accessible, Dual
Gender Appropriate.
Square Footage 19,000
Facilities Available
Exercise/Workout Yes, separate room with good equipment
Kitchen Yes, adjacent to lounge area
Crew Quarters No crew rooms
Lockers/Showers Yes, but not enough for staff
Training/Meetings Yes
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Technology Yes, but needs updates
Washer/Dryer No washer but a dryer
Gear Extractor/Dryer Yes, but extractor is 20 years old
Safety and Security
Sprinkler System Yes
Smoke Detection Yes
Security Yes
Apparatus Exhaust System No
Units/Staffing Levels Assigned
Apparatus list follows. All units staffed via
Paid-On-Call firefighters
The Navarre Fire Station is the second of two fire stations operated by the Long Lake Fire
Department. The station consists of 2 double-depth apparatus bays along with two offices and
a small training room.
There are no 24-hour crew quarters, nor is there room to put them in without a major remodel.
This smaller station doesn’t have a locker room. It also lacks an exercise room, although the
firefighters turned the lounge area into a workout area with donated equipment. The Navarre
Fire Station does have issues with the HVAC on a regular basis. It is currently not set up for the
best practices of carcinogen containment nor does it have an exhaust removal system. It is in
need of a technology upgrade for improved Wi-Fi & radio coverage, a station alerting system
and improved communication speakers throughout. Orono owns the building outright but
contracts with the City of Long Lake to operate and maintain it.
Navarre Fire Station
Physical Address 3770 Shoreline Drive
Date of Construction 2003
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Auxiliary Power Generator, Natural Gas
Condition Fair
Special Considerations
Adequate storage, ADA Accessible, Dual
Gender Appropriate.
Square Footage 6,900
Facilities Available
Exercise/Workout Yes, in lounge room
Kitchen Yes, adjacent to exercise area
Crew Quarters No crew rooms
Lockers/Showers Yes, but not enough for staff
Training/Meetings Yes, but small
Technology Yes, but needs updates
Washer/Dryer No washer but a dryer
Gear Extractor/Dryer Yes, but extractor is 20 years old
Safety and Security
Sprinkler System Yes
Smoke Detection Yes
Security Yes, no cameras
Apparatus Exhaust System No
Units/Staffing Levels Assigned
Apparatus list follows. All units staffed
via Paid-On-Call firefighters
Firefighters are at a significantly higher risk than the general population to develop cancer (21%
higher colon cancer risk, 39% higher skin cancer risk, 102% higher testicular cancer risk, etc.)4.
This risk is a direct result of their firefighting activities – they are frequently exposed to highly
toxic and carcinogenic compounds at the fire scene, and they bring those compounds back to
the fire station on every hose, ladder, fire truck and piece of personal protective equipment
that was anywhere near the fire. In addition, operating diesel fire trucks inside the fire station
has resulted in massive amounts of diesel particulates permeating the apparatus bay (one large
study showed a typical apparatus bay has concentrations 16 times above EPA Standards).
While Long Lake Fire has made every effort to not allow the diesel trucks to idle inside the bays,
just starting and moving them results in large amounts of particulates released into the air.
Both the fireground toxins and the diesel particulates are so small that they hang suspended in
the air for long periods of time, so the risk does not go away between calls but rather is
consistent every time the apparatus bay is entered. Apparatus Bays are not a safe place to
work, not a safe place to store equipment and supplies, and not a safe place to walk through to
gain access to adjoining spaces. Any adjoining space that is not properly protected through air
4 Taking Action Against Cancer in the Fire Service, www.firefightercancersupport.org
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pressure differentials and air locks also becomes contaminated. The increase risk of cancer
becomes a major factor in evaluating the functionality of a fire station.
3.3.2 Apparatus
Fire apparatus and boats are unique and expensive pieces of equipment customized to operate
for our community and defined mission. Apparatus must be reliable to transport firefighters
and equipment rapidly and safely to an incident scene. Such vehicles must be properly
equipped and function appropriately to ensure that the delivery of service is not compromised.
For this reason, they are very expensive and have longer lead times. They also offer little
flexibility in use and reassignment to other missions.
The vehicles listed below are well maintained but in varying degrees of condition. Long range
capital planning is a challenge in today’s economy. Pricing and lead times have increased
significantly. The larger problem is the limited funding for capital purchases in the current
contact.
*Non-complaint with NFPA Standards
Due a lack of capital funding, the current fleet is aged and some vehicles are at or near their
end of life according to NFPA. Annex D of NFPA 19015 includes life cycle recommendations
regarding frontline and reserve apparatus. The standard recommends that apparatus should
provide 15 years of frontline service and then be turned over for reserve status. The annex
further recommends that apparatus that are more than 25 years old be retired from the vehicle
5 NFPA 1901: Standard for Automotive Fire Apparatus; NFPA
Apparatus
Number Type Year Life
Expectancy Make and Model Condition Pump
Capacity
Tank
Capacity Ownership
B11*Boat 2004 Lake Assault Good 1000 N/A Long Lake/Donated
B12 Boat 2020 Zodiac Pro 5.5 Excellent Portable N/A Long Lake/Donated
CMD Command 2022 7/100K Chev Tahoe Excellent N/A N/A Orono - 100%
Cmd1 Command 2013 7/100K Chev Tahoe Fair N/A N/A Orono - 82.73%
Cmd2 Command 2022 7/100K Chev Tahoe Excellent N/A N/A Orono - 84.96%
E11*Engine 2004 20 Kenworth/Pierce Poor 1250 1000 Orono - 74.68%
E21*Engine 2003 20 International/Pierce Fair 1250 1000 Orono - 100%
E22 Engine 2017 20 Spartan/Toyne Excellent 1500 1000 Orono - 83.02%
L1 Ladder 2012 25 Pierce Good 2000 400 Orono - 100%
R12 Heavy Rescue 2003 10 Sterling Good N/A N/A Orono - 76.07%
R21 Light Rescue 2003 10 Ford 550 Good N/A N/A Orono - 100%
T11 Tender 2009 25 Freightliner Excellent N/A 3500 Orono - 84.15%
T12 Tender 2001 25 Sterling Fair N/A 2000 Orono - 72.38%
U11*Grass/Medical 1998 10 Ford F350 Fair 190 200 Orono - 71.05%
U12 Grass 2015 10 Polaris Ranger Good 70 70 Long Lake/Donated
U21*Grass/Medical 2000 10 Ford F250 Good Unknown 75 Long Lake/Donated
Long Lake Fire Department
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fleet. Reviewing the above fleet, the fire department should have 2 frontline engines and one
reserve. Currently one apparatus is at the 25-year mark and in need of replacement. There will
need to be a significant investment in the fleet over the next 5 to 10 years regardless of who is
operating the fire department. This investment may need to be sooner due to the ever-
lengthening lead times for fire equipment, PPE and apparatus. Common life expectancy for
types of apparatus are as follows; Engine/Pumper 20 years, Ladder 25 years, Tanker/Tenders 25
years, Rescue 10 years, Utility 10 years, Staff 7 years or if a vehicle is over 100,000 miles.
3.4 Staffing
LLFD is made up of a full-time fire chief and paid on call firefighters. Combination departments
consider administrative personnel as primary daytime responders. LLFD is organized and
resourced to have 50 paid on call firefighters. At the end of 2022, LLFD had a total of 42 paid on
call firefighters split between the two stations for their operational and administrative staff.
The most valuable asset for the fire department is our personnel. The United States depend on
1.1 million firefighters, of those approximately 812,000 are volunteer/paid on call (POC). The
US reached a low of volunteer firefighters in 2011. There has been a slow increase since then
but the growth isn’t enough to meet the steady increase in call volume. Managing POC
personnel to achieve maximum efficiency, professionalism and personal satisfaction is as easy
as full-time personnel. Consistency, fairness, safety and opportunities for personal and
professional growth are key values in a healthy management culture. These values are
important when the organization relies on the participation and support of a “volunteer”
workforce. POC personnel will leave if they don’t feel valued and/or experience personal
satisfaction from their participation.
Several national organizations recommend standards to address staffing issues. The
Occupational Health & Safety Administration (OSHA) Respiratory Protection Standard and the
National Fire Protection Association (NFPA) Standard 1710 or 1720 are frequently cited as
authoritative documents. 6 7 8 In addition, the Center for Public Safety Excellence (CPSE)
publishes benchmarks for the number of personnel recommended on the emergency scene for
various levels of risk.
Currently, there are no formal adopted standards but LLFD is achieving the Rural Area Demand
Zone. Adopting formal guidelines for response standard is critical for a modern fire
6 Respiratory Protection Standard 29 CFR 1910.134; Occupational Health & Safety Administration.
7 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, to the Public by Career Fire Departments; NFPA.
8 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA.
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department. Orono falls within the Suburban Area Demand Zone and Long Lake falls withing
the Urban Area Demand Zone.
Demand Zone Demographics
Pop per Sq Mi
Minimum Staff to
Respond
Response Time
(minutes)
Meets
Objective
(%)
Urban Area >1000 15 9 90
Suburban Area 500 - 1000 10 10 80
Rural Area <500 6 14 80
Remote Area
Travel Distance
>= 8 mi 4
Directly dependent
on travel distance 90
Special Risks
Determined by
AHJ
Determined by
AHJ based on risk Determined by AHJ 90
3.4.1 Emergency Response Staffing
Staffing levels are set by the worst case and most personnel intensive emergency response. In
order to mitigate incidents, you need properly trained staff of emergency responders with the
proper equipment and apparatus to respond. Insufficient staffing increases the risk of injury to
all involved with the incident and will decrease the effectiveness of the response.
Responding to a fire incident, the department needs 15 to 16 responders in various roles on the
scene to make an interior attack. The 15 to 16 responders all have specific roles to play on the
incident scene and should be paged in the first alarm. Please see the illustration below for a
breakdown of the roles.
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The first 5 minutes of an incident will dictate how the next 5 hours will go, so it is imperative to
set up incident command (IC) within the initial minutes of the incident. That IC can be the first
arriving officer with the engine or the Chief/Duty Officer responding in the command vehicle.
The most crucial period for fire suppression is the first 15 minutes. If the crews are not able to
put water on the fire and establish an uninterrupted supply of water, then it is less likely to
achieve the desired results. Please see the Fire Propagation Curve below.
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The general concept of the first 15 minutes can be applied to other incident types such as
rescue and medicals. Critical tasks must be conducted in a timely and orderly manner in order
to bring calm to the chaos. The fire chief is ultimately responsible for assuring that responding
companies/firefighters are capable of performing the tasks assigned to them in a prompt,
efficient and safely.
Staffing for an auto crash with extrication would be 13 responders, while staffing for an EMS
incident would only be 4. Please see Annex G for the breakdown of their roles.
Another way to see how many firefighters are needed is to review the national and regional
rates of firefighters per 1,000 people. The Long Lake Fire Department falls within the regional
and is above the national median. The graph below illustrates this
This comparison doesn’t necessarily translate into the ability to generate sufficient personnel
for incident response. It is not surprising that the region and LLFD are above the national
median. The upper Midwest has the highest amount of volunteer or paid on call firefighters.
The following graph shows LLFD’s ability to generate its own personnel for each type of call on
average for the past 9 years.
3.23
3.98 3.82
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
National Median Regional Median Long Lake Fire
Median Rates of Firefighters per 1,000 People
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To do an interior attack on the fire a fire department should have 15 - 16 firefighters on scene
but for the other types of calls you need less. The City of Long Lake pages each station on
weekdays from 0600 – 1800 hours to assure an adequate response of personnel for the calls for
service, especially at Station 2. This leads to inefficiencies as shown in the graph above.
Medicals, over the last 9 years make up 35% of all calls to Orono and Alarms are 36%. Fire calls
only make up 10% of the total calls over the same time period.
Station 2 daytime response performance is masked by paging both stations for day time calls.
Station 2 over the last few years averages less than 4 firefighters per Orono daytime calls.
Station 2 produces less than 2 firefighters for daytime calls 10% of the time. Their average
turnout time is 7:45 and the average on scene time is 13:08 as compared to the overall average
turnout time of 6:10 and average on scene time is 10:51
3.4.2 Personnel Policies and Processes
The Long Lake Fire Department has a contemporary personnel policy manual. They provide
training on these policies to the firefighters. LLFD uses Lexipol® web-based policy management
service since the City of Long Lake’s policy manual is outdated.
Recruiting, selecting and retaining firefighters takes considerable investment of time, effort and
money to ensure high quality employees work in the organization. Gone are the days of hiring
anyone who walks through the front door. Selecting the best candidates that fit within the
department and its culture requires deliberate and comprehensive evaluation. It has been a
challenge to recruit and retain firefighters the past few years at LLFD.
14.50
13.28
11.01 10.90
0.00
2.00
4.00
6.00
8.00
10.00
12.00
14.00
16.00
Fire Medical Alarm Other
9 Year Average of Firefighters
per Type of Incident
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3.4.3 Relief Association
The Long Lake Fire Department Relief Association manages the pension fund which is invested
with the State Board of Investment. The lump sum benefit level is $7,000 per year of service as
of 1/1/2022. The vesting schedule is 60% at 10-years and 100% at 20-years. The benefit level is
funded by the rates of return on investments and fire state aid. In my 15-years as Fire Chief at
Long Lake, the cities didn’t contribute any extra funds for the firefighter’s pension. The relief
association receives state aid, 2/3 of which are due to providing fire services to Orono.
3.5 Fire and EMS Training Delivery
Training and education of personnel are critical functions for a fire department. Emergency
personnel are at risk and emergency outcomes are compromised without quality and
comprehensive training programs. Initial, ongoing, and high-quality training and education is
critical for a fire department effectiveness and the safety of its personnel.
The training of the newly hired firefighter requires a structured recruit training and testing
process. Once the initial training is complete, personnel need to be actively engaged on a
regular basis to ensure skills and knowledge are maintained. Training programs must go
beyond simply fulfilling mandatory hours. Emergency services training officers must ensure
that firefighters are not only competent, but also self-confident in the variety of skills necessary
to perform effectively. Firefighting and EMS skills and knowledge are perishable. This is why it
is important to have a good instructor or two within the organization. Or have access to
resources and funds to bring in outside experts. The training should be set up in a way that if
follows a prescribed lesson plan that meets specific objectives.
3.5.1 General Training Competencies
Training must be based on standards to be effective. In Minnesota, the fire standards are
established through the Minnesota Board of Firefighter Training and Education (MBFTE) along
with the Minnesota State Certification Board. The national fire standards are found in NFPA
and the International Fire Service Training Association (IFSTA). Medical standards are
established by the National Emergency Medical Services. The Long Lake Fire Department does
an excellent job of following and training to the standards.
3.5.2 Training Program Management and Administration
A training program needs to be well managed to be effective. The program should include
training administration, recordkeeping, training facilities and resources, general training
competencies and training methodologies. A paid-on call training officer has their hands full
with normal scheduled training and they have little time to address the administrative support
and the development of the program guidance such as training planning, goals and defined
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objectives. This is where a full-time training officer or contracted company for training would
further enhance the program.
3.6 Service Delivery and Performance
Response is the most visible part of the emergency service system. When someone calls 911,
their expectation is that they receive a quick response by qualified personnel to assist them
with their emergency.
3.6.1 Service Demand
Service demand is the number of calls for service during a specific period of time, but it is
important to understand when and where the demand is coming from for our area.
The above data shows overall service demand for the past 10 years for both the City of Orono
and the total LLFD incidents for all the contracted cities. As you can see, service demand has
been relatively flat over the past 10 years. Orono, over the last 10 years, accounts for 75% of
the service demand. Orono has been as low as 67% and as high as 80%. It is helpful to break
this demand down by incident type. The breakdown will be in four primary categories; fires,
medical responses, fire alarms (alarms) and all other incident types, such as power line issues,
public assists, etc.
324
281
319 326 299 327
280 270 285 311
426
353
413 410 383 414 415
364 400 431
0
50
100
150
200
250
300
350
400
450
500
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Service Demand
Orono Calls LLFD Total Calls
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As you can see from the above chart, actual fire calls account for a small percentage of the
demand for service that happens in the City of Orono. Medicals and alarms constitute the
greatest workload for the firefighters in Orono. It is interesting to see if there are trends by
month, day of week or time of day for service demand.
As one would expect, June, July and August are the highest months for service demand in
Orono. On average for the past 5 years, there are 36 calls for service in July and 29.8 for June
and August.
30
39 42
32 32 24 24 27 30
89
98 105 105
116
104
88
111
121
112
127 121
91
105 105 107 103 105
50 55 58
71 74
46 49 43
52
0
20
40
60
80
100
120
140
2014 2015 2016 2017 2018 2019 2020 2021 2022
Service Demand by Type of Call
Fires Medicals Alarms Other
0
10
20
30
40
50
60
Service Demand by Month
2018 2019 2020 2021 2022
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On average, the higher demand for service in the middle of the week over the past 5 years then
either the beginning or the end of the week. 45% of the calls happen Tuesday through
Thursday.
The service demand by hour of the day shows that calls start to pick up from 0600 – 0700 and
peak by midafternoon. Service demand starts to decline after 1800 hours.
0
10
20
30
40
50
60
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Service Demand by Day of Week
2018 2019 2020 2021 2022
0
5
10
15
20
25
30
35
0 5 10 15 20 25
Service Demand by Hour of Day
2018 2019 2020 2021 2022
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The above graph shows the 9-year average of service demand by hour of the day. The curve
closely follows typical population activity patterns. The busiest hour for the past 9 years is 6pm
(7.2%) and the slowest is 4am (1.2%). Over the last 9 years, 63% of our calls happened between
0600 – 1800 hours. If we break this down even further and review 0600 – 1800 hours weekday
excluding holidays, 45% of our calls happened during this time slot. This time slot makes up
only 36% of the hours in a week. This is the toughest time slot to staff a vehicle for response.
The graph below shows all calls during the week excluding holidays for the past 9-year average.
5.44 5.00 4.78 3.78 3.67
4.89
6.44
10.00
14.00
16.44
17.8918.67
17.3318.1117.3316.33
18.89
17.33
21.44
17.56
14.3314.00
8.78
7.00
0.00
5.00
10.00
15.00
20.00
25.00
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
9 Year Avg Service Demand by Hour of Day
3.56 2.89 3.67 2.78 2.78 3.67
5.44
7.56
10.6711.5612.5612.67
11.22
12.7812.4411.33
13.1112.56
15.56
11.44
9.8910.11
6.67
5.22
0.00
2.00
4.00
6.00
8.00
10.00
12.00
14.00
16.00
18.00
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 239 Year Average Hour of Day
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The next question is where is the highest demand for service within Orono. The following
graph plots the incident demand within Orono.
The above heat map is for calls for service to the City of Orono for the past 9 years. In Annex A,
we have the heat maps for each of the category of calls.
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3.6.2 Resource Distribution
Since we know where and when incidents occur in Orono, we can evaluate the deployment of
existing resources against historical demand. The map below shows our ability to respond from
each station within an assumed four- and 8-minute travel time. The geography and nature of
the road network present challenges to the fire department within the City of Orono. It is
important to recognize that the maps generated by this process do not account for the time it
takes a volunteer to travel to the station among other items. It only provides an indication of
the expected duration between pulling out of the station and arriving on scene under normal
driving conditions.
Insurance Services Office (ISO) requirements must be considered when evaluating distribution
of resources. To receive the highest amount of credit with ISO, properties should be within 1.5
miles of a fire engine, 2.5 miles of an aerial apparatus for properties over three stories in height
or greater than 25,000 square feet, and within five total miles of a fire station. The map below
shows the travel distances of 1.5, 2.5 and 5 miles from each fire station.
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The ability of the fire department to arrive on scene of a fire within a given time or distance,
represents only part of the ISO classification. Other elements include the ability to assembly
personnel, resources and water sufficient to extinguish the fire. The next graph shows the
areas that are 1,000 feet from a fire hydrant.
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Those structures outside of a 1,000 feet radius need the fire department to demonstrate a
suitable water shuttle operation and transport a sufficient volume of water to a fire for
suppression activities within a specified period.
3.6.3 Response Performance
Response performance is defined as how fast after a citizen calls 911, a vehicle will arrive to
mitigate the problem. It is a measure when the fire apparatus is dispatched to when the first
fire department unit arrives on scene. The response time continuum, the time between when
the caller dials 911 and when assistance arrives, is comprised of several different components
explained below
The NFPA standard for call processing is derived from NFPA 1221 9 referenced by NFPA 1710
and provides for communication centers to have alarm time processing of not more than 1-
minute (60 seconds), 90 percent of the time for high acuity incidents. NFPA 1710 is a standard
for full-time fire firefighters or as defined by AHJ for staffed stations.
9 NFPA 1221: Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems;
NFPA.
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NFPA 1710 Standards for Fire/EMS Responses
Response Interval NFPA Standard
Alarm Processing (NFPA 1221) 1-minute or less 90% for High Acuity Calls
Turnout Time
1-minute or less at 90% for EMS Incidents,
80-seconds or less at 90% for Fire
Travel Time 4-minutes for the first arriving unit
The first component of response time continuum is Alarm Processing time in the
communications/dispatch center. Hennepin County Communications Center is the dispatch
center for the City of Orono. Hennepin County Communications Center average call processing
time for the past 5 years is 2:19.
The second component of the response time continuum is Turnout Time. Turnout Time is the
period that begins when emergency personnel are notified to response and ends once an
apparatus begins to respond. Turnout times are dependent on staffing patters and will be
longer for volunteer or POC firefighters, especially if the stations are not staffed. This element
of response performance is specifically defined in NFPA 1710 for career departments. NFPA
1720, the standard that applies to volunteer or combination departments, doesn’t outline a
specific Turnout Time performance recommendation for unstaffed stations as defined by the
authority having jurisdiction (AHJ). It is still a good exercise to evaluate the department’s ability
to get apparatus or units in route. The first graph is the Turnout Time for a command vehicle
and the second graph is for an engine or utility. The two lines in the graphs are an average and
the 90th percentile. The 90th percentile means that the vehicle turned out 90% of the time
below the time listed. So, in the first time of 4:01, the chief or duty officer was in route 90% of
the time in 4:01 or less.
0:02:32 0:02:38
0:02:10 0:02:12 0:01:54
0:02:24 0:02:25 0:02:39 0:02:21
0:04:01
0:05:00
0:04:00 0:04:02
0:03:31
0:04:22 0:03:58 0:04:11 0:04:16
0:00:00
0:00:43
0:01:26
0:02:10
0:02:53
0:03:36
0:04:19
0:05:02
0:05:46
2014 2015 2016 2017 2018 2019 2020 2021 2022
Chief/Duty Officer
Average 90th Percentile
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The third element is Travel Time. Travel Time is the time from when an apparatus leaves the
station to when it arrives on scene. The existing road network, traffic congestion, geographic
barriers and the weather all affect travel time performance. NFPA 1720 doesn’t address travel
time, it is only in NFPA 1710.
The last element and the most important one, is Response Time. This is a combination of
Turnout and Travel Time. Response Time is the most common measurement of fire
departments response. The graph from NFPA 1720 below shows the target for the
classification and the percentile a unit should arrive. Orono falls within the Suburban Area
Demand Zone.
Demand Zone Demographics
Pop per Sq Mi
Minimum Staff
to Respond
Response
Time
(minutes)
Meets
Objective (%)
Urban Area >1000 15 9 90
Suburban Area 500 - 1000 10 10 80
Rural Area <500 6 14 80
Remote Area
Travel Distance
>= 8 mi 4
Directly
dependent on
travel
distance 90
Special Risks
Determined by
AHJ
Determined by
AHJ based on
risk
Determined
by AHJ 90
0:06:06 0:06:12 0:06:13 0:06:00 0:06:01 0:06:08 0:06:32 0:06:10 0:06:07
0:09:41 0:09:26
0:10:19
0:09:01 0:09:30 0:08:57 0:09:37 0:08:55 0:08:53
0:00:00
0:01:26
0:02:53
0:04:19
0:05:46
0:07:12
0:08:38
0:10:05
0:11:31
2014 2015 2016 2017 2018 2019 2020 2021 2022
First Engine or Rescue
Avg 90th
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The following graph shows LLFD’s response time since 2014. It shows the average, 80th
percentile and the 90th percentile. This is for the first unit, which could be a command vehicle
with chief or duty officer, an engine or rescue with a crew.
The numbers shown above is all emergency response time for LLFD. This includes every call
whether it was a code or routine response. LLFD’s response time falls within the Rural Area
Demand Zone but not the Suburban Area Demand Zone. Orono falls into the Suburban Area
Demand Zone and the City of Long Lake falls within the Urban Demand Zone. The City of Long
Lake proposed a trial period of Duty Crews in the summer of 2020 but due to COVID cancelled
this plan.
3.6.4 Mutual/Automatic Aid Systems
LLFD does participate in Hennepin County’s mutual/automatic aid systems. As Chief of LLFD, I
developed the box alarm system for the fire service area. LLFD also participates in the
statewide mutual aid system. As Fire Chief, LLFD did deploy to Becker to assist with a massive
junk yard fire in February of 2020.
Mutual aid is typically employed on an as needed basis where specific units are called for by the
incident commander. Automatic aid differs from mutual aid in that units are dispatched as part
of the initial response. All aid is predetermined ahead of time and is set up by area of where
the incident occurred and what type of call is happening. All mutual aid and automatic aid are
agreed upon ahead of time. These agreements facilitate the necessary number of personnel
and the appropriate apparatus are responding to the incident. Below is a graph that shows the
auto and mutual aid given and received by LLFD over the past 10 years.
0:08:03 0:08:25 0:09:19 0:08:32 0:08:29 0:08:41 0:08:35 0:08:56 0:09:01
0:11:00 0:11:00 0:12:00 0:11:30 0:11:05 0:11:14 0:11:12 0:11:56 0:11:520:12:34 0:13:22 0:14:07 0:13:53 0:13:04 0:12:47 0:12:49 0:13:53 0:13:52
0:00:00
0:02:53
0:05:46
0:08:38
0:11:31
0:14:24
0:17:17
2014 2015 2016 2017 2018 2019 2020 2021 2022
First Unit
Avg 80th 90th
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2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Auto Aid Given 5 6 1 4 3 1 2 4 3 1
Mutual Aid Given 22 10 13 20 13 12 12 12 6 7
Auto Aid Received 12 5 5 3 4 5 4 7 6 7
Mutual Aid
Received 5 11 11 4 9 8 8 12 6 5
Mutual and automatic aid operations are an integral part of the response protocol for Hennepin
County. Without this system, most departments would not have enough resources to respond
properly to larger incidents without putting their personnel into high-risk situations. The best
use of mutual and automatic aid is dependent on the departments working well together.
Most departments do the following:
• Fire ground operations must be conducted in a similar manner and should be based on
common Standard Operating Guidelines. Most departments within Hennepin County use
BlueCard for managing Type 4 and 5 incidents. BlueCard is a national training program that
provides fire departments with a training and certification system that defines the best
standard command practices for common, local, everyday strategic and tactical emergency
operations conducted on NIMS Type 4 and Type 5 events.
• Firefighters must know how to work in concert with personnel from another agency,
based on common training programs and procedures. The western area of Hennepin County
uses the same fire training agency to initially train the new firefighters.
• Dispatch procedures should be in place that clearly define which response types and
locations are to receive Automatic Aid response. The box alarm system has been in use within
Hennepin County since 2010.
• Procedures for the request of and provision of mutual aid should be clearly established
in the Mutual Aid Agreement. Hennepin County Fire Chiefs Association has had a Mutual Aid
Agreement in place for all departments within Hennepin County since 2003.
• Personnel should be fully trained on mutual and automatic aid practices and remain
informed on any changes.
3.6.5 Community Risk Reduction
An aggressive risk management program, through proactive fire and life safety services, is a fire
department’s best opportunity to minimize the losses and human trauma associated with fires
and other community risks. “NFPA recommends a multifaceted, coordinated risk reduction
process at the community level to address local risks. This requires engaging all segments of
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the community, identifying the highest priority risks, and developing and implementing
strategies designed to mitigate the risks.”10
A fire department needs to review and understand the importance of fire prevention and public
education, appreciating their role in the planning process of a community. Community Risk
Reduction Program components are public fire and life safety education, fire code enforcement
and fire cause investigation.
3.6.6 Fire and Life Safety Education
Providing fire and life safety education to the public to minimize the number of emergencies
while training the community to take the appropriate actions when an emergency occurs is
essential to a fire and life safety program. These programs provide the best chance for
minimizing the effects of fire, injury and illness to the community. Today, public fire and injury
prevention education is much more important than in the past. This is the result of evolving
community expectations, coupled with the realization by the fire department that community
engagement and safety education outreach can build tremendous community support.
Currently, the Long Lake Fire Department does very little community fire and life safety
education. It is enormous time burden on the POC firefighters. Common best practice is to
have members of the fire inspector and duty crew perform this function.
3.6.7 Fire and Life Safety Code Enforcement
The most effective way to combat fires is to prevent them. A strong fire prevention program,
based on locally identified risks, reduces loss of property, life and the often-crippling impact on
a community’s economy. Currently, this enforcement is performed on all new construction and
on a complaint basis. There isn’t a program set up to perform annual inspections on
commercial and/or rental properties. A routine inspection program is common best practice
for a city the size of Orono.
3.6.8 Fire Cause and Origin Investigation
An essential element of a community risk reduction program is determining the cause of a fire.
By identifying a cause and potential trends enables the department to provide specific public
information and fire prevention education to prevent reoccurrence. Currently, fire
investigation is handled by a team of investigators from Hennepin County Fire Departments and
the State Fire Marshal’s Office. In the past, the Long Lake Fire Department had a firefighter on
the Hennepin County Team but it is an enormous time commitment for a POC firefighter.
10 NFPA Standard 1730: Organizing and Deployment of Fire Prevention Inspection and Code Enforcement, Plan
Review, Investigation and Public Education Operations, 2019 Edition.
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4.0 Community Risk Factors
The best way to project future service demand is to evaluate the population growth and
current community risks. These areas along with historical per capita incident rates should
allow a more accurate projection of future demand.
4.1 Population Growth and Demographics
Emergency service demand is typically driven by population and human activity. As the
population of an area rises, so does the overall demand for service. Orono is the 114th largest
city in Minnesota. The current growth rate is 1.04% annual and its population has increased
3.17% since the most recent census. Orono has a population density of 522 people per square
mile.
An NFPA report has identified the groups that face a higher risk of being injured or killed in a
fire as:11
• Children under 5 years of age;
• Older adults over 65 years of age;
• People with disabilities;
• People with a language barrier;
• People in low-income communities.
The graph shows these risk factors for the City of Orono. 12
11 NFPA, 2007; Urban Fire Safety Project, Emmitsburg, MD; retrieved from https://www.nfpa.org/Public-
Education/Fire-causes-and-risks/Regional-risks/Urban-areas/Reports-and-presentations
12 Retrieved from https://worldpopulationreview.com/us-cities/orono-mn-population
11%
17%
10%
7%6%
% OF ORONO POPULATION
Under 5 Over 65 Disabilities Language Barrier Low-income
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The City of Orono’s population density falls within the Suburban Area Demand Zone according
to NFPA Standard 1720. The following map illustrates the defined population areas of Orono.
4.2 Community Risk Analysis
This section analysis the risks that are present and potentially threaten people and property.
These risks are identified to assist in planning and response to likely emergencies. The fire
service assesses the relative risk of properties based on the following factors, the service area
population and population density, the demographics of the population, local land use and
development and the geography and natural risks present within the community. These
factors affect the number and type of resources (both personnel and apparatus) necessary to
mitigate the emergency. Properties with high fire and life risk often require greater number of
personnel and apparatus.
The following community risk assessment has been developed based on intended land uses as
described in the zoning designations for the respective jurisdictions.
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Relative Risk Category Zoning
Low Risk Areas zoned and used for agricultural purposes, open space
and very low-density residential use.
Moderate Risk Areas zoned for medium density single family properties, small
commercial and office uses, low-intensity retail sales and
equivalently sized business activities.
High Risk Areas zoned for higher-intensity business districts, mixed use
areas, high density residential, industrial, warehousing and
large mercantile centers.
Weather can be another risk for the community that will play a role in service demand. LLFD
has to respond to flooding, winter storms, wind storms and tornados.
There are several transportation corridors and various modes of transportation that fall within
Orono. Highway 12 along with County Road 15, 19 and 112 that move through Orono.
Regardless of the size of the roadway or the speed limit, any roadway has the potential for
motor vehicle crashes, vehicle fires, medical emergencies, brush fires or hazardous material
spills/leaks. Each of these are not only a risk to our community but the responders are also at
risk of being struck by vehicles while operating near moving traffic.
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BNSF does have a line that runs through Orono along Highway 12. Although a comparatively
safe mode of transport, railway operations do come with hazards similar to the ones that occur
along our roadways.
Other risks in our area are associated with the building occupancies. The school district,
congregate care facilities are the two big ones.
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5.0 Future Service Delivery
The future service delivery model could occur with 1 central station or the current 2 station
model. Regardless of the number of stations, we should have staff located at the station for
response to all incidents. This staff can be a mix of full-time employees, during the day, and
part-time or paid-on-call firefighters at other times.
5.1 Central Station Model
The advantage of this model is that there is only one station to maintain and you can limit the
number of apparatuses in the fleet. In this model, we would need 2 command vehicles, a staff
vehicle, 2 rescue pumpers, a tender, a ladder, a brush/medical utility, 2 fire boats, a brush
utility UTV and a pick-up truck. This model is less capital intensive but can lead to longer
response times.
5.2 Multiple Station Model
The advantage of this model is that the stations are located near populations centers and main
roadways. The population center is where the majority of our calls occur and the two stations
allow for quicker response times. In this model, we would need 2 command vehicles, a staff
vehicle, 3 rescue pumpers, 2 tenders, a ladder, 2 brush/medical utility, 2 fire boats, a brush
utility UTV and 2 pick-up trucks.
5.3 Future Staffing
The Long Lake Fire Department is dependent on the paid-on call model of staffing response.
This staffing model has worked well and continues to do so today but we have to look and plan
for the future. The paid-on call model is becoming more difficult to recruit and retain
responders not only national but locally too.
LLFD staffs for a normally expected service demand along with some reserve capacity for
multiple or larger incidents. But LLFD, along with most agencies, cannot staff for the major,
manpower-intensive incidents that occur on an infrequent basis. It is simply impractical to fully
staff for every contingency, which is why automatic and mutual aid is necessary.
Decisions on staffing models are best made in conjunction with the level of response
performance an organization seeks to accomplish, the community’s expectations and the City’s
financial capacity to fund the model.
5.3.1 Career Fire Department
A fully staffed model would require a minimum of 6 – 8 on duty personnel (two companies) 24
hours a day. This would require approximately 24 – 32 full-time personnel to cover a 24/7
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operation with an average annual workweek of 50 hours. This is a traditional firefighter work
schedule and under Fair Labor Standards Act (FLSA) a firefighter can work 53 hours per week
without overtime. This model would also require a full-time fire chief, fire marshal, training
chief and an admin. There are federal grants available to cities which assist with the phase in of
the full-time personnel over a 5-year period. Bloomington Fire just recently was awarded one.
Alternatively, Orono could start with a single crew available 24/7, which would require 12 – 16
full-time personnel. This would be a financial advantage since most of the calls for service are
handled by a single crew. However, it would not be effective for simultaneous incidents and
may not be enough for a complicated auto extrication or other calls that require more
personnel to safely conduct operations, requiring mutual aid for all of those calls for service.
This model would still require a full-time fire chief, fire marshal, training chief and admin.
Plymouth Fire recently went to a model similar to this one.
5.3.2 Combination Fire Department
This model provides a single-company of career response (12-16 full-time personnel) and
utilizes the POC members of the department to supplement the career response for
simultaneous incidents and to provide safe numbers of personnel at structure fires and other
incidents requiring more personnel. This may be an attractive model because it reduces
personnel costs as compared to career departments but allows for a larger effective response.
There are complications managing a Combination Department because career and POC staff
have differing priorities. Some POC might feel like they don’t get enough calls to make the time
they spend training worthwhile. This model is frequently used during a transition between POC
and career operation models. It is likely that one station could house both POC and career staff
and the other would house just the POC staff. This would still require a full-time chief, fire
marshal, training chief and admin.
5.3.3 Duty Crew Fire Department
This model assigns POC personnel to take shifts during the day/week so that at least four
people are at the stations during peak call times or during times when few personnel are
available to respond from the workplace (traditional business hours). Personnel would sign up
to cover the shifts they wanted and unclaimed shifts might be covered by firefighters from
mutual aid partners as part-time firefighters. The on-duty personnel would be paid a standard
hourly rate. The challenge with this approach is finding availability from current personnel
because they might need to take time off from their day jobs. This model is most successful
where there are many POC firefighters that can spread the shifts among them. There is
typically a minimum number of hours of on-duty time per month.
An alternative approach to duty crews is to hire part-time firefighters from outside the
organization or from mutual aid companies. Typically, these are individuals who may work as
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POC firefighters or duty crew firefighters with other fire departments in the area while looking
for a job with a career department. By combining several duty crew positions at Cities around
the region, they can develop what is effectively a full-time job. There would be some savings
on existing POC personnel responding from their home since a single duty crew would handle
most routine calls without additional staff.
Another approach would be to use the model above for day time duty crews and utilize existing
POC firefighters to provide evening coverage at a fire station from 1800 – 0600. A crew of 4
would staff the crew between these hours for a flat rate plus the current compensation rate for
actual response. This would require some renovations to the existing fire stations for crew
quarters. This model would allow the Orono Fire Department achieve the Suburban Area
Demand Zone or better on all calls. It would lead to better use of our personnel by having them
respond to only the calls they are truly needed.
5.3.4 Paid-On-Call (POC) Fire Department
This is the current operational model of the Long Lake Fire Department and many other
surrounding fire departments. It does not address the issue of availability of daytime
responders, especially at Station 2, identified by this assessment nor the issue of response
performance. This also doesn’t address the inefficiencies in the use of personnel. All models
will require some modifications to the stations.
5.4 Thresholds & Triggers – Determining When to Change the Staffing Model
There isn’t one single benchmark to use that could suggest a change in the staffing model.
Orono and the fire department should understand that while staffing shortages is often is a
driving force, it is only one component of a larger operational landscape. Other components
are longer response times, call volume, health and wellness of the responders and
burnout/disinterest of volunteers. Any one or a combination of these components could be the
trigger that leads to changing the response model.
A high call volume can lead to burnout for the POC firefighter. They are having to respond to
calls at all hours which is putting a strain on their life and leads to burnout.
Staffing shortages can be a multitude of items. It is hard to find people who want to become
POC firefighters. It is also an even harder task to find POC firefighters who can respond during
the day when they are normally at their full-time jobs.
The health and wellness of the firefighter is being studied more and more. It is showing that
there are huge adverse effects on the firefighter’s health when the pager goes into alert mode.
If you are able to limit the amount of time this happens or control how the notification of a call
is happening with station alerting makes a big difference. The studies show a huge spike in a
Orono Fire Needs Assessment
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firefighter’s blood pressure every time the pager goes into alert mode.13 With station alerting,
you are able to control this spike in blood pressure by alerting the firefighters more subtle.
The disinterest in the fire service by the POC firefighters is caused when a firefighter lives
farther away from the station and doesn’t make a truck. They can become disinterested in
responding if all they are going to do is sit and not use the skills they have trained for.
Because the recruitment and retention of volunteers is expected to become more and more
difficult and because 45% of the calls for service occur weekdays and non-holidays from 0600 –
1800 hours, it is evident that the current staffing model will need to change if we are to
continue to provide excellent service to the citizens into the future. All of the models listed
below will require significant remodels or expansions of existing facilities including crew
quarters for assigned overnight hours.
13 Paige J. Rynne, Cassandra C. Derella, Carly McMorrow, Rachel L. Dickinson, Stephanie Donahue, Andrew A.
Almeida, Megan Carty & Deborah L. Feairheller (2023) Blood pressure responses are dependent on call type and
related to hypertension status in firefighters, Blood Pressure, 32:1, DOI: 10.1080/08037051.2022.2161997
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6.0 Courses of Actions (COAs)
In this section we will review the different courses of actions that are available for Orono and
the Orono Fire Department. The COAs are built upon the preceding analysis of the current
conditions and the review of the current risk and the development of trends within the City of
Orono, evaluate the need for additional resources to enable Orono to provide services for the
current and into the future. A summary of the COAs in the in the table below and a more
detailed description and analysis of each follow. The COAs vary by emergency response
standard achieved (Rural v Suburban), Organizational Structure (POC vs Duty Crew) as means of
meeting the response standard, Operation Costs, Capital Costs and Local Control.
Course of Action (COA) Description
1. Orono Assumes Control of
Existing LLFD
In this COA Orono assumes operational and administrative control of
the existing LLFD including staff equipment and facilities. The Cost
distribution model remains the same as the current Fire contract.
2. Taxable Fire District/JPA
This COA looks at Orono joining a future Fire District or JPA
Department. It uses a conceptual district from a Future Fire Services
Meeting Presentation. It assumes an Ad Valorum Tax distribution of
Costs.
3. Orono Fire with Paid on
Call Firefighters
This COA looks at Orono forming a Fire department with a Full Time
Chief and Paid on Call (Volunteer) firefighters. These facilities and
equipment plan for this COA is sustainable and achieves NFPA
standard within the first ten years.
4. Orono Fire with Duty
Crews
This COA looks at Orono forming a fire department with a full time
chief, daytime duty crew and Paid on Call (Volunteer) firefighters. The
facilities and equipment plan for this COA is Sustainable and achieves
NFPA standard within the first ten years.
6.1 COA 1: Orono Assumes Control of Existing LLFD
• Description. In this COA Orono assumes operational and administrative control of the
existing LLFD including staff equipment and facilities. This includes continuing the current
two station organization and POC staffing. If includes continuing to invest in capital and
facilities at the same rate
• Cost. The cost distribution model remains the same as the current Fire contract. That
model is based on 70% tax capacity and 30% call hours. The estimated annual cost to the
city of Orono is $895,000 per year plus and negotiation expenses paid to Long Lake for the
transfer of their portion of assets to Orono. The average cost per Orono household is $280
with partners. For this COA the estimated cost is based on the 2023 LLFD operating budget,
Orono portion of the Capital Improvement Plan contribution as well as current debt service
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on the Fire Facilities Bond and additional capital allocation the city has made in 2023. The
table below summarizes the cost analysis.
Estimated Annual Department Cost Estimated Annual Cost for Orono
(Assumes Same Contract City Partners
as current LLFD)
Operating Budget $ 683,050 Estimated Orono
Portion of total
85%
Capital Investment
(Equipment and
Facilities)
$ 103,000 Orono's Annual Cost $ 895,000
Estimated Cost
(Operating +Capital)
$ 787,000 This includes Orono's portion of the
contract amount plus additional capital
the city has budgeted for.
10 year Estimated
Cost
(Assume 2.2%
Operating Inflation)
$ 8,577,959 10-year Orono Cost
(Assume 2.2%
Operating Inflation)
$ 9,897,650
Average Annual
Orono Household:
Alone
$ 297 Average Annual
Orono Household:
With Partners
$ 280
• Advantages (pros). Advantages to this course of action are that is the least expensive of the
four. With Orono assuming control greater synergy can be achieved with the other
emergency services, in particular the Orono Police department. This should improve
overall service to Orono residents and reduce inefficiencies in emergency response. In
addition, the department and its members will have access to the rest of the Orono staff
and the administrative support services it can provide.
• Disadvantages (Cons). A key disadvantage to this COA is that the investment in capital is
too low to sustain the fleet and meet NFPA standards. This COA does not establish nor
realize and improvement in emergency response. The response is likely to remain at a Rural
level in our increasingly suburban and urban community. Further in this COA with its cost
distribution formula Orono residents disproportionately resource the department. This
COA is dependent on both Orono and Long Lake coming to a mutually agreeable agreement
on the transfer of the department which has so far, since 2017 been unsuccessful.
6.2 COA 2: Taxable Fire District/Joint Powers Agreement
• Description. This COA looks at Orono joining a future Fire District or JPA Department. It
uses a conceptual district from a Future Fire Services Meeting Presentation. That
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conceptual district includes the cities of Corcoran, Greenfield, Independence, Long Lake,
Loretto, Maple Plain, Medina, Minnetonka Beach, Orono, Wayzata, and Woodland. It also
includes the current fire departments of Long Lake, Loretto/Hamel, Maple Plain and
Wayzata. This COA uses an Ad Valorum (property Value) tax formula for distribution of
costs.
• Cost. To estimate a cost for this COA the current operating budgets of the subject
departments were combined. In addition, it was assumed the capital needs of all the
departments was about the same as LLFDs so a sustainable capital need was calculated.
The costs were then distributed based on the subject communities’ tax capacities. Based
on these calculations the annual cost to Orono would be $1,881,000. The average cost to
Orono households would be $588 per year. Moving to a Duty Crews staffing structure
would likely raise that cost to $2,320,000 or an average of $725 per Orono household. The
table below summarizes the cost analysis.
Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes
Same Contract City Partners as current LLFD)
Operating Budget $ 2,853,144
Estimated Orono Portion of
total 34%
Capital Investment
(Equipment and Facilities) $ 2,803,333
Orono's Annual Cost $ 1,924,000
Estimated Cost (Operating
+Capital) $ 5,657,000
10 year Estimated Cost
(Assume 2.2% Operating
Inflation) $ 59,561,648
10-year Orono Cost
(Assume 2.2% Operating Inflation) $ 20,250,960
Average Annual Orono
Household: Alone NA
Average Annual Orono
Household: With Partners $ 601
COA Cost Comparisons
Estimated Annual Cost
Difference with COA1 $ 4,870,000
Orono Annual Portion
Difference with COA1 $ 1,029,000
Average Annual Orono
Household Difference:
Alone NA
Average Annual Orono
Household Difference: W/
Partners $ 322
• Advantages (pros). Advantages of this COA would be possible capital cost avoidance in the
future and a larger pool of fire fighters to draw from which might offset recruiting and
retention trends.
• Disadvantages (Cons). Cost burden disproportionate to services provided. Using current
call volumes of the fire departments and cities included in the district, Orono would only
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use approximately 22% of the service but fund 34% of the budget. As one of 10
municipalities Orono would have very little local control. Improvements in service
standards, capital investment and operations would require agreement between the cities
served or convincing an independent board.
6.3 Course of Action (COA) 3: Orono Municipal Fire Department with POC
Firefighters
• Description. This COA looks at Orono forming a fire department with a full time chief and
Paid on Call (Volunteer) firefighters. facilities and equipment plan for this COA is
sustainable and achieves NFPA standard within the first ten years. This COA would use a
1/3 Tax Value + 1/3 Population + 1/3 Call hour formula to distribute costs to any
municipalities contracting with the Orono Fire Department for service.
• Cost. Costs for this COA were calculating using current Operating costs for LLFD but adding
a capital improvement plan that achieves NFPA standard within 10 years and then provided
sustainingly funding for the future. This COA would cost Orono $1,009,000 per year if in
partnership(contracts) with the current municipalities covered by LLFD. This amounts to an
average of $315 per Orono household. If the department did not serve and contract
partners the cost would be $1,399,000 per year. The table below summarizes the cost
analysis.
Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes
Same Contract City Partners as current LLFD)
Operating Budget $ 683,050
Estimated Orono Portion of
total 72%
Capital Investment
(Equipment and Facilities) $ 715,000
Orono's Annual Cost $ 1,009,000
Estimated Cost (Operating
+Capital) $ 1,399,000
10 year Estimated Cost
(Assume 2.2% Operating
Inflation) $ 14,697,959
10-year Orono Cost
(Assume 2.2% Operating Inflation) $ 10,591,350
Average Annual Orono
Household: Alone $ 437
Average Annual Orono
Household: With Partners $ 315
COA Cost Comparisons
Estimated Annual Cost
Difference with COA1 $ 612,000
Orono Annual Portion
Difference with COA1 $ 114,000
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Average Annual Orono
Household Difference:
Alone $ 140
Average Annual Orono
Household Difference: W/
Partners $ 36
• Advantages (pros). This COA sees many of the same advantages of COA1. IT establishes
local control for the city of Orono. It improves emergency service coordination between
fire and police. And, it provides a sustainable plan to ensure the capital needs of the
department are met. In addition, the department and its members will have access to the
rest of the Orono staff and the administrative support services it can provide.
• Disadvantages (Cons). Disadvantages include increased cost compared for COA1. This COA
does not provide for an improved response model which will likely remain at a rural
response. This COA does not improve staffing/ response efficiency as this model relies too
heavily on firefighters being able to drop what they are doing and respond to calls especially
during the weekday. 45% of our calls happen during the week from 0600-1800 hours,
which is when we have our least amount of available personnel. This response model is
creating a high amount of stress on the firefighters and alarms more firefighters then are
necessary to handle the incident. This COA does not allow for a phased stand up of the
department
6.4 COA 4: Orono Municipal Fire Department with Duty Crews and FTEs
This is the Staff recommended COA.
• Description. This COA looks at Orono forming a fire department with a full time chief,
daytime duty crew and Paid on Call (Volunteer) firefighters. The facilities and equipment
plan for this COA is sustainable and achieves NFPA standard within the first ten years. This
COA would use a 1/3 Tax Value + 1/3 Population + 1/3 Call hour formula to distribute costs
to any municipalities contracting with the Orono Fire Department for service. This COA
includes establishing a suburban response standard for the department.
• Cost. The Capital cost calculation for this COA is the same as COA 3. The operating costs
were adjusted to include daytime duty crews. The estimated annual cost for this COA is
$1,178,000 per year if in partnership(contracts) with the current municipalities covered by
LLFD. This amounts to an annual average of $368 per Orono household. If the department
did not serve and contract partners the cost would be $1,634,000 per year. The table below
summarizes the cost analysis.
Estimated Annual Department Cost Estimated Annual Cost for Orono (Assumes
Same Contract City Partners as current LLFD)
Operating Budget $ 918,805
Estimated Orono Portion of
total 72%
Capital Investment
(Equipment and Facilities) $ 715,000
Orono's Annual Cost $ 1,178,000
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Estimated Cost (Operating
+Capital) $ 1,634,000
10 year Estimated Cost
(Assume 2.2% Operating
Inflation) $ 17,303,146
10-year Orono Cost
(Assume 2.2% Operating Inflation) $ 12,468,647
Average Annual Orono
Household: Alone $ 511
Average Annual Orono
Household: With Partners $ 368
COA Cost Comparisons
Estimated Annual Cost
Difference with COA1 $ 847,000
Orono Annual Portion
Difference with COA1 $ 283,000
Average Annual Orono
Household Difference:
Alone $ 214
Average Annual Orono
Household Difference: W/
Partners $ 88
• Advantages (pros). This COA has the same advantages as COA3 such as local control, a
sustainable capital plan and improved synergy with the police and other Orono
departments. Most importantly this COA allows for improved response meeting suburban
and urban standards. In addition, with dedicated daytime staffing, this COA would see
improved fire and life safety education, better for the predictability (health) for firefighters,
and improved health and life safety code enforcement
• Disadvantages (Cons). This COA is more expensive than COAs 1 and 3.
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7.0 Recommendations
Staff recommends Course of Action 4. The following summarizes the recommendations to build
the fire department now and for the future. Each of these will require action by Orono and the
Fire Department. We will break the recommendations down by year that they should be started
and the category for them. The categories will be Personnel, Facility, Apparatus & Equipment
and Miscellaneous.
The first item Orono should address is a lack of a response guideline. Staff recommends that
Orono moving towards the Suburban Area Demand Zone or better, which will require a
different staffing model both day and night. By adopting a response guideline, staff can better
recommend personnel models that will meet and or exceed the guideline. This will also lead to
better response times to medicals which could result in better outcomes. Staff, Council and
Community members should all be a part of the process of development of response time
standards and performance targets will assist the city with future staffing decisions for the fire
department.
7.0.1 Personnel
As we review the staffing model based on the adopted guidelines, the 4-firefighter duty crew or
the two FTEs and the two PT duty crew firefighters would handle the majority of the calls for
service weekdays from 0600 – 1800 hours. 45% of our calls for the last 9 years occurred
weekdays between 0600 – 1800 hours. Once facility remodels are approved and completed,
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we could expand this program to overnights which would help improve our firefighter’s health
and wellbeing.
7.0.2 Facility
There are many additions and changes to the model, facilities and equipment that need to
happen so that the fire department can meet the demands now and into the future. As we
build the Orono Fire Department, we want it to be a model fire department for the area, that
follows best practices, state and national standards. That future needs to start now and look
like the following. Staff recommends that the Orono Fire Department continue with the two-
station model and conduct a facility needs analysis and study.
7.0.3 Apparatus and Equipment
The two-station model requires a front out rescue pumper at each station and one reserve
rescue pumper. The front out rescue pumper needs to be less than 15 years old and the
reserve less than 25 per NFPA 190114. It should have a ladder truck at the central/main station
and a combination brush/medical response utility at each station. A tender at each station is a
requirement due to a large response area where there is no municipal water supply. One of
these tenders could be shared use with the Orono Public Works Department. The department
should have two fire boats. One needs to be docked on Lake Minnetonka for the summer and
the other available to respond to smaller bodies of water or Long Lake. A fire/medical response
6x6 or UTV is required to respond to areas where our brush/medical utility isn’t able to respond
i.e., trails, wooded areas, marshes. Staff recommends that both 20-year-old engines be
replaced with new rescue pumpers or used if they meet our specifications. A ladder truck was
purchased by Orono and needs to be equipped and refurbished. This is currently in progress.
Staff recommends 2 new combination brush/medical utility trucks be purchased, one for each
station.
7.0.4 Miscellaneous
Staff recommends the Council to direct the Negotiation Team to focus on the disposition of Fire
Station 1. They should either achieve a 100% ownership for Orono or the establishment of a
shared ownership and use agreement. Once that is complete, direct them to work through
shared ownership agreement with the equipment. This equipment and apparatus should
include both tenders, Engine 22, both fire boats, the SCBAs, PPE and tools and small equipment.
Staff put together a list of recommendations by year starting in 2023.
14 NFPA 1901 Standard for Automotive Fire Apparatus; NFPA
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7.1 Recommendations for 2023
The recommendations below should be started in 2023 due to an immediate need or the item
has a longer lead time. We will break them out into each category.
7.1.1 Personnel
1. Orono Firefighters Relief Association - The City of Orono will need to start a relief
association regardless of what the City of Long Lake does with the fire department.
Staff has already initiated the process of standing up a relief organization. The final
portions of the process however will not occur until the new organization has
firefighters on the roster and is functional. The Fire Chief has contacted the Secretary of
State for a template/sample of the Articles of Incorporation for a MN Nonprofit
Corporation. The Fire Chief has requested a template/sample set of bylaws for a relief
association from the State Auditor’s Office. These will have to be filed along with the
Articles of Incorporation once a relief association board is elected. The City of Orono
will have to have special legislation written and passed to facilitate the move the
firefighter’s pensions from Long Lake to Orono Relief Association. The Orono Council
and Mayor have discussed the relief association with the Long Lake Firefighters and
promised to keep them whole in the process of transition from Long Lake to Orono
Relief Association. Staff recommends that the relief association be set up as a defined
contribution fund. This allows the firefighters to obtain all of the funds once they are
vested and not have to worry about the city council approving a benefit level. It is
similar to a 401K, whereas each firefighter has their own fund
2. Firefighter Tech\Admin - The City of Orono and the Orono Fire Department should hire a
full-time administrative assistant. The Fire Chief should create a position profile and job
duties for this individual in 2023. This new position will need to respond to calls for
emergency service during the day. This position should be in place before hiring of any
firefighters. The posting should occur at the end of the year and the start date should
be January of 2024.
3. Fire Inspector - The City of Orono and the Orono Fire Department should hire a full-time
fire inspector. The Fire Chief should create a position profile and job duties for this
individual in 2023. This new position will need to respond to calls for emergency service
during the day and should be part of the Hennepin County Fire Investigation Team. This
is a position, once established, could be used by our surrounding cities for fire
inspections on a contract basis. This position could be in place before the hiring of
firefighters. The posting should occur at the end of the year and the start date should
be January of 2024.
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7.1.2 Facility
1. Imminent Maintenance – Orono will need to proceed with all the imminent
maintenance that is needed on Station 2. This should include a new roof, exhaust
removal system, improved technology, updated gear & equipment washing facilities,
etc.
2. Commission a facilities study - The City of Orono should hire a firm, who specializes in
fire station design, to perform a facilities study. They should review each fire station
and the existing public works facility. This firm should develop a plan and cost estimate
for each building to be used as a fire station now, and into the future. They should
account for all best practices for cancer, cardiac, PTSD and overall staffing on a 24/7
basis. Once the study is complete, Orono should work on putting the plan in place for
the Navarre Fire Station as soon as possible. If the Navarre Fire Station response area is
going to be moved before the end of the contract.
3. Navarre Fire Station - The City of Orono should remodel and expand the Navarre Fire
Station. The scope of the remodel will be derived from the facilities study performed in
the 2023 Recommendations and what vehicles we move and house at the Navarre Fire
Station.
4. MNFire Model Fire Department - The Orono Fire Department should stive to become a
model fire department for MNFire. The Fire Chief should work with the leaders of
MNFire to review best practices for Cardiac, PTSD and Cancer prevention and strive to
implement them into all aspects of our Department and Facilities.
7.1.3 Apparatus & Equipment
1. Used Ladder Truck - Refurbish and equip the used ladder truck that was purchased in
the fall of 2022. Determine the scope of refurbishment that can be done in-house,
locally and at MacQueen. Work with the parties to complete the refurbishment. Work
on an equipment list for the vehicle and send this list to vendors for quotations. The
refurbishment and the equipment procurement are in process.
2. New/Used Tender/Tanker - The City of Orono should purchase a new or used
tender/tanker truck for the Navarre Fire Station. Some portions of the Navarre Fire
Station’s response area of Orono have no fire hydrants. It could be a new vehicle
depending on the delivery times and deadline for making the switch.
3. New Rescue Pumpers – The City of Orono should start the process of specification and
ordering of two new rescue pumpers. The specification should be similar to the rescue
pumper that the Long Lake Fire Department ordered in 2017 from Toyne. We should
work with the vendors to develop a cost-effective specification for the rescue pumper.
The rescue pumpers should be ordered as soon as possible since lead times are going on
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3 years and Annex D of NFPA 1901 recommends front out apparatus should be less than
15 years old.15 Engine 21, which is completely owned by Orono, is 20 years old and
Engine 11 jointly owned per the contract with Medina and Long Lake is 19. Both
engines should be replaced with a new rescue pumper unless we are able to procure a
used rescue pumper that meets the majority of our specifications.
4. New Brush/Utility Apparatus – The City of Orono should start the process of
specification and ordering of a new brush/utility apparatus. The specification should be
similar to Utility 11 that was purchased in 1998. NFPA 1901 suggests that no fire
apparatus be older than 25 years old.16 This new brush/utility can be used in response
to medical or wildfire calls mainly. If the cities agree to a longer-term contract, then the
vehicle can be used at either station for medical, wildfire and other call response. If the
cities cannot agree, then the vehicle can be used at the Navarre Fire Station for
response to medical, wildfire and other calls. This combination brush/medical utility
responds to more calls than any other piece of apparatus.
5. New Pick-up Utility – The City of Orono should start the process of specification and
ordering a new pick-up utility vehicle. This new vehicle would be used to transport hose
and equipment from scenes along with the ability to transport people. It would also be
used by firefighters for transport to classes. It could be the utility that is used by the fire
inspector to perform inspections.
6. Records Management System - The City of Orono and the Orono Fire Department will
need a records management system. The Fire Chief should review existing record
management systems on the market. These records management systems should be
able to work with the State of Minnesota for the NFIRS reporting and Hennepin CAD. It
should also integrate fire inspections, pre-planning, community risk reduction and
scheduling among other items. The process of personalizing an online RMS system
could take upwards of a year to have it up and running for use by the department and
the community.
7. Online Policy and Procedures Manual - The City of Orono and the Orono Fire
Department will need an online policy and procedure manual along with standard
operating guidelines (SOGs). The Fire Chief should review existing companies for use
with the Orono Fire Department. The process of personalizing an online policy and
procedure manual along with SOGs could take upwards of a year to have it up and
running for use by the department. We will need to incorporate the best practices into
our policy, procedures and guidelines.
15 NFPA 1901: Standard for Automotive Fire Apparatus, 2016 Edition.
16 NFPA 1901: Standard for Automotive Fire Apparatus, 2016 Edition.
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7.1.4 Miscellaneous
1. Response Standards - The City of Orono should establish a response performance
matrix. Currently, the City of Orono falls under the rural response performance from
NFPA 1720.17 Staff recommends at a minimum adopting the response performance
guideline for a Suburban demand zone. Staff recommends implementing duty crews for
peak times or during low turnout times and then adopting NFPA 1710 for staffed
stations.18
2. Quality improvement for Fire and Emergency Services – The City of Orono should send
the Fire Chief to a workshop by the Center for Public Safety Excellence. The Quality
Improvement for the Fire and Emergency Services workshop is offered 20 times a year
and is held throughout North America.
3. Mutual Aid Agreement - The City of Orono, the Orono Fire Department and Fire Chief
should implement the Hennepin County Fire Chief’s Association Mutual Aid Agreement.
This was completed in January of 2023.
4. Joint & Cooperative Purchasing Agreement - The City of Orono, the Orono Fire
Department and Fire Chief should implement the Hennepin County Fire Chief’s Joint &
Cooperative Agreement for Public Safety Purchasing. This was completed in January of
2023.
5. Navarre Fire Station’s Response Area – The City of Orono should explore the option of
moving the Navarre Fire Station’s Response Area out of the current contract. Section 21
of the contract allows for the subtraction of area serviced by the Long Lake Fire
Department. Orono needs to give notice prior to July of 2023 for the 2024 budgeting.
6. Orono should start to engage Minnetonka Beach in conversation for the Orono Fire
Department to cover the City of Minnetonka Beach, which had been covered by the
Long Lake Fire Department
7.2 Recommendations for 2024
The recommendations below should be started in 2024 due to need or the item has a longer
lead time. Staff is assuming that the City of Orono has given notice to Long Lake and Medina
about moving Station 2 call area from the contract. We will break each recommendation out
into each category.
17 NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations and Special Operations to the Public by Volunteer Fire Departments; NFPA.
18 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations to the Public by Career Fire Departments, 2016 Edition
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7.2.1 Personnel
1. Firefighters for Navarre Station – The City of Orono will need to hire part-time or paid-
on-call (POC) firefighters. The firefighters need to be hired about 6 months prior to
responding to calls in this service area. These firefighters will be used on-call and for the
duty crews.
2. Orono Firefighters Relief Association – The Fire Chief will work with the newly hired
firefighters to form and file for a relief association with the State of Minnesota.
3. Firefighter Tech/Admin - The City of Orono and the Orono Fire Department should hire a
full-time Firefighter Tech/Admin. The Fire Chief should create a position profile and job
duties for this individual in 2023. This new position will need to respond to calls for
emergency service during the day. This position should be in place before hiring of any
firefighters. The posting should occur at the end of the year and the start date should
be January of 2024.
4. Fire Inspector - The City of Orono and the Orono Fire Department should hire a full-time
fire inspector. The Fire Chief should create a position profile and job duties for this
individual in 2023. This new position will need to respond to calls for emergency service
during the day. This is a position, once established, could be used by our surrounding
cities for fire inspections on a contract basis. This position could be in place before the
hiring of firefighters. The posting should occur at the end of the year and the start date
should be January of 2024.
7.2.2 Facility
1. Imminent Maintenance – The cities will need to proceed with all the imminent
maintenance that is needed on Station 1. This should include a new roof, exhaust
removal system, improved technology, updated gear & equipment washing facilities,
etc.
2. The City of Orono will need to remodel fire station 1. This could require a shared use
agreement with the City of Long Lake for Station 1. The scope of work will be derived
from the facilities study performed from the 2023 Recommendations.
7.2.3 Apparatus & Equipment
1. New Command Truck - The City of Orono should purchase a new or used command
truck. This command truck will be used by the Fire Chief. The existing command truck
can be used by the Duty Officer to respond to calls. This Duty Officer program will be
similar to the one that was set up for LLFD.
2. Personal Protective Equipment - The City of Orono will need to outfit each firefighter
with PPE. Staff recommends purchasing the PPE and adding it to the Capital Budget
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plan and replacing it every five years. This will give a firefighter a front set of PPE and a
backup set of PPE after year five. This process is following best practices for cancer
prevention from MNFire. Staff recommends that this PPE be funded through the
operating budget uniform line item by annual transfer from the Fire Capital Fund.
3. Fire Equipment for the Navarre Fire Station - The City of Orono will need to purchase
equipment for the Navarre Fire Station that is removed during the transfer from Long
Lake to Orono. This could be equipment that was donated to the City of Long Lake or
other equipment needed for best practices.
4. New Fire Boat – The City of Orono should start the process of specification and ordering
of a new fire boat similar to the donated fire boat that LLFD currently uses and the new
fire boat that Excelsior Fire purchased. The best practice is to have similar equipment
and vehicles to our mutual aid partners.
5. New Brush/Utility Apparatus - The City of Orono should start the process of specification
and ordering of a new brush/utility apparatus. The specification should be similar to
one purchased in 2023 recommendations. This new brush/utility will be used in
response to medical or wildfire calls mainly.
6. New 6x6 Brush/Medical Utility – The City of Orono should start the process of
specification and ordering a new 6x6 brush/medical response unit with trailer similar to
the one Long Lake Fire currently operates.
7. Online Shift Scheduling Software – The City of Orono and the Orono Fire Department
will need an online personnel scheduling software. The Fire Chief should review existing
online scheduling software on the market. These online shift scheduling systems should
be able to work with both POC and Full-time personnel. It should also integrate with
our fire station display dashboards and have an app for ease of use by the firefighters.
This should be implemented before firefighters are hired and responding to incidents.
8. Online Training Software – The City of Orono and the Orono Fire Department will need
an online training platform. The Fire Chief should review existing online training
platforms on the market. These online training platforms should be sanctioned by the
Minnesota Board of Firefighter Training and Education. This should be implemented
before firefighters are hired and responding to incidents.
7.2.4 Miscellaneous
1. State Fire Marshall – The Fire Chief will contact the State fire Marshall’s office to do an
inspection of Station 2 for the purpose of obtaining a fire department identification
number.
2. Orono should start to engage Medina in conversation for the Orono Fire Department to
cover the small area of Medina which had been covered by the Long Lake Fire
Department starting January 1,2026
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7.3 Recommendations for 2025
The recommendations below should be started in 2025 due to a need or the item has a longer
lead time. We will break them out into each category.
7.3.1 Personnel
1. Station 1 Firefighters – The City of Orono will need to hire part-time or paid-on-call
(POC) firefighters. The firefighters need to be hired about 6 months prior to responding
to calls in this service area. These firefighters will be used on-call and for the duty
crews.
2. Fire Training Chief – The City of Orono and the Orono Fire Department should hire a full-
time fire training chief. The Fire Chief should create a position profile and job duties for
this individual in 2025. This new position will need to respond to calls for emergency
service during the day. This is a position, once established, could be used by our
surrounding fire departments for fire training on a contract basis. It also could operate
the joint Fire Police Training Facility, if one is built. The posting should occur at the end
of the year and the start date should be January of 2026. This investment would help
our fire department become even better, similar to Plymouth, Minnetonka, Chanhassen
and Chaska. This training officer could be contracted out to surrounding fire
departments as recommended in the Assessment of Shared Services19 conducted by
McGrath Consulting Group in July of 2016
7.3.2 Apparatus & Equipment
1. Personal Protective Equipment - The City of Orono will need to outfit each firefighter
with PPE. Staff recommends purchasing the PPE and adding it to the Capital Budget
plan and replacing it every five years. This will give a firefighter a front set of PPE and a
backup set of PPE after year five. Staff recommends that this PPE be funded through
the operating budget uniform line item by annual transfer to the Fire Capital Fund.
2. Fire Equipment for Station 1 - The City of Orono will need to purchase equipment for
Station 1. This could be equipment that was donated to the City of Long Lake or other
equipment needed Fire Station.
3. New Pick-up Utility – The City of Orono should start the process of specification and
ordering a new pick-up utility vehicle. This new vehicle would be used to transport hose
and equipment from scenes along with the ability to transport people. It would also be
used by firefighters for transport to classes.
19 Assessment of Shared Services: Shared Training Services, Staffing and Personnel Deployment for the Long Lake,
Loretto, Maple Plain and Mound Fire Departments by McGrath Consulting Group, Inc. July of 2016
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7.4 Recommendations for 2026 and beyond
7.4.1 Facility
1. Replace Dock on Lake Minnetonka – The City of Orono should purchase a new wider and
more stable dock for the fire boat and City’s pontoon. The dock should be a minimum
of 4 feet wide and be made out of a non-slip composite or aluminum decking. The
current dock was donated a while ago and is not in the best shape for use as an
emergency dock. It is difficult to load and unload the equipment needed for response
on Lake Minnetonka with the smaller width of the dock.
2. Orono Fire and Police Joint EOC & Training Facility – The City of Orono should review
adding an Emergency Operations Center (EOC), live fire training facility and classrooms
to Station 1 or surrounding properties for joint training usage by the fire and police
departments. This could be used as a regional training facility for surrounding mutual
aid partners on a contractual basis. It would function as the main EOC for the City of
Orono. The Fire Chief of Training could help run this joint training facility. This training
facility would fill a void in the area since there isn’t a training facility within 20-minutes
of our area
In Summary, staff recommends the following 5-year goals; equipment and apparatus
modernization, upgraded fire stations, 24/7 staffed stations with a combination of duty crews
and full-time personnel, a more efficient fire department, a joint Fire and Police Training Facility
and EOC. These recommendations will bring the Orono Fire Department to the current best
practices and national standards. Orono has the personnel and resources to move the
department forward and make it a model department for the future. This plan will serve as a
road map to the future for the department. The plan includes the ability to keep the facilities,
personnel and equipment up to date and meeting guidelines. It helps identify critical issues and
potential impediments to implementation. Raising cost and the need to identify long term
funding is addressed as we look into the future towards 2040. Please see Annex B for staff’s
long-term CIP for the Orono Fire Department.
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Annex A – Heat Maps
The above heat map is for alarm calls in the City of Orono in the past 9 years.
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The above heat map is for fire calls in the City of Orono for the past 9 years.
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The above heat map is for medical calls in the City of Orono for the past 9 years.
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The above heat map is for the other calls in the City of Orono in the past 9 years.
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Annex B – Orono Fire Capital Plan
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Annex C – Orono Fire Organizational Chart
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Annex D – Timeline
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Annex E – Management Component Charts
Foundational Management Elements Chart
Long Lake Fire
Department
Mission, Vision, Strategic Planning, Goals and Objectives
Mission Statement Yes
Displayed Yes
Periodic Review Yes
Vision Established and
Communicated Yes
Values of Staff Established Yes
Strategic or Master Plan No
Adopted by Elected Officials N/A
Published and Available N/A
Periodic Review N/A
Agency Goals and Objectives
Established Yes
Date Developed Annually
Periodic Review Yes
Tied to Division/Personnel
Performance Statements/Plans Yes
Objectives Linked to Programs N/A
Performance Objectives
Established N/A
Code of Ethics Established Yes
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Management and Processes Chart
Long Lake Fire
Department
Availability of SOPs, Rules and Regulations,
Policies
Copies of Rules Provided Yes
Last Date Reviewed Annually
Copies of SOGs or
Guidelines Available Yes
Regular Update Yes
Process for Development
of New SOGs Yes
SOGs Used in Training
Evolutions Yes
Policy Manual Available Yes
Reviewed for Consistency Yes
Reviewed for Legal
Mandates Yes
Training on Policies
Provided Yes
Internal Communications
Regularly Scheduled Staff
Meetings Yes
Written Staff Meeting
Minutes No
Memos Yes
Member Newsletter Yes
Open Door Policy Yes
Record Keeping and Documentation Chart
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Long Lake Fire
Department
Document Control
Process for Public Access
Established Yes
Hard Copy Files Protected Yes
Computer Files Backed
Up No
Document Security
Building Security Yes
Office Security Yes
Computer Security Yes
Monetary Controls Used
Cash Access Controls N/A
Credit Card Controls Yes
Purchasing Controls Yes
Reporting and Records
Periodic Report to Elected
Officials Yes
Financial Report Yes, annually
Management Report Yes
Annual Report Produced Yes
Distributed to Others Yes
Required Maintenance Records
Incident Reports Yes
Patient Care Reports Yes
Exposure Records Yes
SCBA Testing Yes
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Hose Testing Yes
Ladder Testing Yes
Pump Testing Yes
Breathing Air Testing Yes
Annex F – Equipment Standards
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NFPA 1901 governs the design of fire apparatus while NFPA 150020 addresses firefighter healthy safety.
Together these two standards have assisted in developing the concept of the “Clean Cab”. In the typical
fire apparatus design, contaminated firefighter protective gear and equipment are loaded or bracketed
into the apparatus cab as firefighters leave a fire incident and return to the fire station. The smell of a
“fire” and associated carcinogen particles lingers in the cab and is noticeable even days later. The
science has proven that carcinogens attach to the PPE and equipment and continue to off-gas while
firefighters are in the apparatus. This concept focuses on specifically designing the cab of new
apparatus to be free from firefighting equipment that can be easily contaminated on the fireground.
This includes equipment such as self-contained breathing apparatus (SCBA), tools, hand lights and other
small equipment. The design provides a nonporous interior so that the cab can be easily cleaned after a
fire to reduce any secondary cross contamination. The goal is to reduce firefighter exposure to
contaminated gear and off-gassing equipment and to address numerous other safety concerns. Long
Lake Fire does go through a gross decontamination process on scene after every fire incident before
going back to the fire station. The Orono Fire Department should incorporate this best practice into our
specifications for all new fire apparatus and push to make sure this is in any used fire apparatus that we
may purchase going forward.
Annex D of NFPA 190121 includes life cycle recommendations regarding frontline and reserve
apparatus. The standard recommends that apparatus should provide 15 years of frontline service and
then be turned over for reserve status. The annex further recommends that apparatus that are more
than 25 years old be retired from the vehicle fleet. Reviewing the above fleet, the fire department
should have 2 frontline engines and one reserve. Currently one apparatus is at the 25-year mark and in
need of replacement. There will need to be a significant investment in the fleet over the next 5 to 10
years regardless of who is operating the fire department. This investment may need to be sooner due to
the ever-lengthening lead times for fire equipment, PPE and apparatus. Common life expectancy for
types of apparatus are as follows; Engine/Pumper 20 years, Ladder 25 years, Tanker/Tenders 25 years,
Rescue 10 years, Utility 10 years, Staff 7 years or if a vehicle is over 100,000 miles.
20 NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; NFPA
21 NFPA 1901: Standard for Automotive Fire Apparatus; NFPA
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Annex G – Emergency Response Staffing Charts
Fire Response Staffing
Responders On Scene Roles
1 Incident Commander
1 Engine/Pump Operator
2 Firefighters on attack line
2 Firefighters on backup line
1 Company Officer/Firefighter for attack line
1 Company Officer/Firefighter for backup line
2 Firefighters for search and rescue
2 Firefighters for ventilation
2 Firefighters for rapid intervention
1 Aerial/Ladder Operator
15 Total Responders Needed
Non-Structure Fire Staffing
Responders On Scene Roles
1 Incident Commander
1 Engine/Pump Operator
1 Engine/Pump Officer
2 Firefighters on attack line
5 Total Responders Needed
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EMS Incident Staffing
Responders On Scene Roles
1 Rescue Operator
1 Rescue Officer
2 Patient Care
4 Total Responders Needed
Auto Crash with Extrication Incident Staffing
Responders On Scene Roles
1 Incident Commander
1 Engine/Pump Operator
1 Engine/Pump Officer
2 Firefighters on attack line
1 Backup Engine/Pump Operator
1 Backup Engine/Pump Officer
2 Extrication
1 Rescue Operator
1 Rescue Officer
2 Patient Care
13 Total Responders Needed
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Annex H – Firefighter Health and Safety Information
Ensuring the health and safety of employees should be a high priority in any business or government
organization. Many fire service organizations offer proactive health and wellness programs designed to
promote and support healthy lifestyles. This program helps to ward off illness and injury. The best
practice is to follow NFPA 158222 and International Association of Fire Chiefs (IAFC) / International
Association of Fire Fighters (IAFF) wellness program23. Firefighters need to be medically fit to meet the
strenuous duties associated with fire ground task and emergency response. In addition, state and
federal law mandates respiratory medical assessment, clearance and fit testing for anyone required to
wear a respirator. CFR 1910.134(e)(1) requires employees obtain a medical clearance from a physician
or other licensed health care professional before they can wear a respirator (including N95, N100, P100
and HEPA respirators), and must be fit tested annually.
A 10-year review (1994-2004) of firefighter line of duty death statistics revealed that 45 percent were
the result of heart disease. In 2010, The National Institute for Occupational Safety and Health (NIOSH)
conducted a study of the prevalence of cancer in 30,000 firefighters. NIOSH researchers found that
firefighters had a 9% increase in a cancer diagnosis and a 14% increase in cancer related deaths.
According to NFPA, more than 68% of all firefighters will develop some form of cancer in their lifetimes.
The rate of line of duty deaths from cancer-related illness is increasing rapidly and is on pace to overtake
cardiac disease as the leading cause of firefighter deaths nationwide.
Ensuring employees are medically cleared to perform rigorous fire ground tasks, along with identifying
any pre-existing conditions which may place an employee in jeopardy, is an important screening
component in the hiring process and beyond.
According to the International Association of Firefighters, more than 12% of all firefighters will develop
heart disease at some point in their lives. Even young and healthy firefighters suffer from hardened
arteries and impaired heart function after just three hours of prolonged firefighting, according to a 2010
study from the Illinois Fire Service Institute.24
22 NFPA1582: Standard on Comprehensive Occupational Medical Program for Fire Departments, NFPA.
23 The Fire Service Joint Labor Management Wellness-Fitness Initiative Fourth Edition
24 https://mnfireinitiative.com/resources/heart-health/
Orono Fire Needs Assessment
82 | Page
Annex I – References
Peers
The following individuals are peers that I had discussions and conversations with about the Orono Fire
Department.
Minnetonka Fire Chief, Chanhassen Fire Chief, Eden Prairie Fire Chief, Retired Chaska Fire Chief, Retired
Eden Prairie Fire Chief, Retired Edina Fire Chief, Plymouth Battalion Chief, Plymouth Deputy Chief, Long
Lake Deputy Chief, Outreach Liaison with HCMC, Rogers City Administrator, Orono Police Chief, Hopkins
Fire Chief, Excelsior Fire Chief, Chanhassen Battalion Chief, Edina Operations Chief, Brooklyn Center Fire
Chief, Dayton Fire Chief, Captain Long Lake Fire, Long Lake Firefighters, Retired Minnetonka Battalion
Chief, Victoria Fire Chief, Carver Fire Chief, Senior Director of EMS with HCMC
Legislators
The following individuals are legislators that I had discussions and conversations with about the Orono
Fire Department.
Senator Kelly Morrison, Representative Andrew Meyer
State Agencies
The following individuals were state agencies that I had discussions and conversations with about the
Orono Fire Department.
Minnesota State Fire Marshal’s Office, Minnesota State Auditor’s Office, Office of Minnesota Secretary
of State, Minnesota Department of Revenue, Minnesota Legislative Commission on Pensions and
Retirement, MnFire
Vendors
The following are vendors that I had discussions and conversations with about the Orono Fire
Department.
MacQueen, Pierce, Fire Safety USA, EONE, Clarey’s, Custom Fire, Midwest Fire, 5 Bugles, Oertel
Architects, CNH Architects, EAPC Architects, Alex Air Apparatus, Purvis, First Due, First Arriving, Lexipol,
Vector Solutions
Publications
The following publications were utilized in the making of this report
NFPA US Fire Department Profile 2020, The Fire Service Joint Labor Management Wellness-Fitness
Initiative 4th Edition, Community Risk Reduction Planning version 4, Community Risk Assessment version
1.5, The Path of Evolution The Red Ribbon Report Leading the Transition in Volunteer and Combination
Fire Departments International Fire Chief Association (IFCA) 2005, A Call for Action The Blue Ribbon
Orono Fire Needs Assessment
83 | Page
Report Preserving and Improving the Future of the Volunteer Fire Service IFCA 2004, NFPA 1901, NFPA
1912, NFPA 1710, NFPA 1720, NFPA 1925, NFPA 1001, NFPA 1002, NFPA Third Needs Assessment of the
US Fire Service Minnesota, NFPA 1021, NFPA 1031, NFPA 1071, NFPA 1201, NFPA 1300, NFPA 1500,
NFPA 1582, NFPA 1730, Performance Indicators for Transition to a Combination Fire Department by
Eddie Buchanan Fire Engineering,
Studies
The following studies were utilized in the making of this report.
City of Corcoran MN Fire Service Comprehensive Growth Plan 2018, Tumwater Fire Department
Regional Fire & Emergency Services Study 2019, Dayton Fire Department Study 2019, Assessment of
Shared Service 2016 Long Lake, Loretto, Maple Plain and Mound Fire, Opportunities for Collaborative
Efforts Feasibility Study 2011 Hamel and Loretto Fire Department, Feasibility Study for Shared or
Cooperative Fire and Emergency Services 2011 Minnetrista, Mound and St Bonifacius, City of Orono
Study 1980
Exhibit C
The City of Orono received 81 online comment cards from both residents and non-residents as of close
of business on May 18, 2023. These are all included in Exhibit C. The online comment form is still live
and will be so until close of business on June 7, 2023. The remaining online comment cards, along with
these, will be included in the June 12, 2023 City Council Packet. Staff thanks all citizens and community
members who took the time to complete the forms. There are some good comments and questions.
Below are some of the top questions:
Why start a fire department? The answers to this question are on slide 4 of the presentation and listed
in the executive summary of the needs assessment.
What is the cost to Orono residents per year? Slides 8-11 and in section 6 Courses of Actions we list out
a cost per household for Orono for each of the different COAs. You can see both the costs with and
without partners. To arrive at the cost with partners, we assumed that we would have our current three
partner cites. We added more detail to Section 6 because of these online comment cards.
Are there problems with the current service? There are no complaints with the service provided by the
firefighters. They do an amazing job with the limited resources available to them. The issue is with the
City of Long Lake and having limited input into the administration of the Fire Department and the feeling
of not being a partner.
From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 8:40:58 PM
Fire Department Comment Card
First Name Annie
Last Name Funke-Thompson
Address 1940 Concordia
City Orono
State Mn
Zip Code 55391
Date 4/17/23
Orono Resident Yes
Comments First I would like to say you should all be ashamed of yourselves.
You send this comment card to be received on 5/17/23 and
accept comments between 5/8 and 5/18. No one would have a
chance to read the document much less have a chance to draft a
reasonable comment.
We should have at least a month to review and comment - NOT
ONE DAY!
With that said I don’t feel I need to read the document. I think you
should have continued to work with Long Lake and come to an
agreement to share their Fire Department. It is absolutely no
necessary to have two expensive departments and cost the tax
payers more money.
Please explain how the benefits will outweigh the costs to the tax
payers for this new department?
I think most of you are ridiculous to even consider spending our
money on a department when we have one that meets our
needs.
Please get back to me with an answer to my question.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 6:00:22 PM
Fire Department Comment Card
First Name Audrey
Last Name Anderson
Address Sussex Road
City Orono
State mn
Zip Code 55356
Date Field not completed.
Orono Resident Yes
Comments Orono is one of the wealthiest suburbs in the state. Some of the
nicest homes anywhere are in this city. Yet the number of people
that actually complain because they want to keep a substandard
fire station is shocking. I don't understand how so many people
lack the vision to see that Long Lake cant provide a fire station
needed. Orono needs to ignore the idiots and continue to pursue
the creation of a fire station that fits this city's needs.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 4:51:26 PM
Fire Department Comment Card
First Name Alicia
Last Name Cozine
Address 580 Orchard Park Road
City Orono
State MN
Zip Code 55356
Date May 18, 2023
Orono Resident Yes
Comments I believe the long-term relationship between the city of Orono and
the Long Lake Fire Department has been mutually beneficial and
can continue to serve the needs of Orono residents for the future.
I do not support creating a separate fire department for Orono - I
believe this is unnecessary spending and duplication of services.
Thank you,
Alicia Cozine
Orono resident
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 3:44:27 PM
Fire Department Comment Card
First Name Amanda
Last Name Walsh
Address 1354 Rest Point Circle
City Orono
State MN
Zip Code 55364
Date May 18, 2023
Orono Resident Yes
Comments I support the evaluation of the Fire Department contracts and
potential new management by the City of Orono.
I believe there are three key elements that make sense for this:
1. Orono pays for 80% of the service and management now,
without any oversight, involvement or say in the running of the
program. For a role and contract this large, the City should have
this responsibility.
2. Times have changed. While I love and value our City on the
edge of the metro, there are more and more residents and
houses. It's time to reevaluate and position for the future.
3. Orono has the administration and staff to manage this. While
not a big city, we are of a size that we already have an
established staff, with experience, to manage this properly. Long
Lake does not.
As an aside, it's never made sense to me that the Fire
Department is named "Long Lake" when both fire houses are in
Orono and serve our city.
Amanda Walsh
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 9, 2023 3:45:59 PM
Fire Department Comment Card
First Name ANDREA
Last Name RHAME
Address 3245 Watertown Road
City Long Lake
State Mn
Zip Code 55356
Date 5/9/23
Orono Resident Yes
Comments I do not understand what problem is being solved. I have lived in
this house for 40 years and in Long Lake for 7 years before that.
I have never heard a complaint about the Fire Department.
I also do not understand the wisdom of hiring a chief and buying
a truck when the final decision has (supposedly) not been made.
It seems that the decision has been made, and the
announcement will come when the advocates on the Council can
justify it.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 10:39:53 AM
Fire Department Comment Card
First Name Ben
Last Name Goodwin
Address 560 Kokesh Farm Road
City orono
State mn
Zip Code 55359
Date 5/11/23
Orono Resident Yes
Comments The City of Orono has undertaken a painful but necessary
process to gain full control of administrating fire services for its
own city. As the city continues to grow not only because of its
inherent desirability but also due to Met Council density pressure,
the total budgetary burden supported by Orono residents under
the current arrangement will only increase. Thus, now is time to
rationalize this before the imbalance grows more pronounced
and before a new long-term status quo agreement is created.
Orono has the administrational support and resources that Long
Lake and smaller communities simply cannot replicate. The city
has made a generous offer to Long Lake for fire service service,
one that I hope they accept. While I understand pride and
tradition is complicating this effort, Orono has gone out of its way
to preserve the history of the Long Lake Fire Department.
Further, it is hoped by making this necessary change that it will
lay the groundwork for a larger fire district, that if enacted, will
provide greater efficiencies and cost savings for all member
cities...something that is essential in todays inflationary
environment.
Sincerely,
Ben Goodwin
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 5:15:47 PM
Fire Department Comment Card
First Name Ben
Last Name Wasscher
Address 4775 North Shore Drive
City Mound
State Minnesota
Zip Code 55364
Date 5/17/2023
Orono Resident Yes
Comments I believe that the Long Lake fire department has served Orono
well and I believe there is no objective reason for Orono to
establish their own fire department. Other than to satisfy the giant
ego of the Orono mayor. No doubt this will add to everyone's tax
bill. I believe the community is best served by continuing with the
shared service arrangement that we have in place now. What is
next, a separate fire department for Mound, for Spring Park, for
Navarre etc?
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 4:43:33 PM
Fire Department Comment Card
First Name Berton
Last Name Heaton
Address 445 Linden Ave.
City Orono
State MN
Zip Code 55356
Date 05172023
Orono Resident Yes
Comments There is absolutely NO valid reason to not continue to let the
Long Lake Fire Department service Orono.
It is a waste of Orono tax payers dollars and we already pay a
lot.
The City Council needs to put a stop top this ridiculous power
grab.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 4:01:20 PM
Fire Department Comment Card
First Name Bette
Last Name Perl
Address 1145 Willow Drive
City Orono
State MN
Zip Code 55391
Date 5/18/2023
Orono Resident Yes
Comments This is not a comment. This is a question. Why are the citizens of
Orono being thrown into an obvious control tactic from the
CURRENT Orono administration. I have been a resident of
Orono since 1983. I have lived within 2.5 miles of the current
Long Lake Fire Station and have always felt safe and well taken
care of as far as fire and medical concerns. What isn't broken
should not be fixed.
As a resident and taxpayer of Orono, I do not appreciate being
caught up in the middle of administrative power. I read through
the 80-page overview and unless you are part of some kind of
fire marshal institution, this is a whirlwind of a hard read. If this
overview was presented by the new(old) fire chief, he did a good
job of presenting in circles so we laymen could not follow.
To summarize, what is the bottom $ line that is going to cost me
as an Orono taxpayer? None of this was in the overview. It looks
like we taxpayers have to fund at least 3 full time employees to
satisfy the current Orono administration's wish for control.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 6:09:41 PM
Fire Department Comment Card
First Name Bill
Last Name Bruning
Address 315 Silver Meadow Dr
City Long Lake
State MN
Zip Code 55356
Date 5/17/2023
Orono Resident Yes
Comments One day's notice to respond to this topic is insufficient.
Misleading information is the norm for Orono City Hall, we know
from experience.
Second, fire department edifice should remain in Long Lake.
Build up Long Lake's fire dept., don't break it down as an
unnecessary pet project of the mayor.
If Orono's mayor wants an Orono fire department, have his
neighbor's house's removed and build it there. We've had
hundreds of trees clearcut in our area, a house removed, a
railroad moved closer, a highway constructed next door, and now
an unnecessary maintenance facility shoehorned in, all on
Orono's behalf. Enough.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 1:38:42 PM
Fire Department Comment Card
First Name Bob
Last Name Erickson
Address 372 Westlake St
City Orono
State MN
Zip Code 55356
Date 5/11/2023
Orono Resident Yes
Comments I am very impressed with the high level of professionalism
displayed in the Orono Fire Department Draft Needs
Assessment.
Prior to reading it, I expected a good deal of local knowledge to
be included in it, based on Chief Van Eyll's considerable
experience, but I was totally amazed as I learned how deeply
complex the job of assessing fire protection needs in our area is.
State regulations, different service levels based on response
times, staffing challenges, equipment costs, building needs, and
more are outlined in detail, along with the pros and cons of
different options going forward.
Home fires have become a greater hazard to both firemen and
residents as a result of recent trends toward recyled materials in
the home. Synthetic carpets, vinyl flooring, vinyl siding, vinyl
windows, and recyled countertops, are all made primarily of
petroleum products. They burn more quickly than natural
products and produce toxic smoke in the process, requiring
firemen to wear protective suits that must be cleaned afterward.
I was disappointed to learn that the fire protection in our area is
rated at a Rural level, based on the length of the response times.
Most of our homes are in suburban areas, and the housing
densities are increasing. Look at all the new projects along
Wayzata Boulevard completed in recent years and currently
under construction. As a Planning Commissioner, I can tell you
that more high density projects will be coming in the future.
The Draft Needs Assessment describes the improvements that
will be needed get the response times down and get the rating up
to a Suburban level. This should be our goal as we look to the
future.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:20:58 PM
Fire Department Comment Card
First Name Bob
Last Name Ganz
Address 1432 Shoreline Drive
City Orono
State Mn
Zip Code 55391
Date 5/10/24
Orono Resident Yes
Comments I am fully in support of Orono pursuing its own fire dept. This
makes complete sense to me on a variety of levels.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 1:34:10 PM
Fire Department Comment Card
First Name Caren
Last Name Borg
Address 3414 Livingston Av.
City Orono
State MN
Zip Code 55391
Date 051823
Orono Resident Yes
Comments Hello
I would like Orono and Long Lake to continue working together
as a fire department. That they would be United and Serving our
community together.
Thank you
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 11:54:38 PM
Fire Department Comment Card
First Name Carolyn
Last Name Strandberg
Address 3895 Bayside Road
City Orono
State MN
Zip Code 55356
Date May 16, 2023
Orono Resident Yes
Comments 1. Given that the existence of the fire chief’s job is dependent
upon the recommendations in this report, there is, at the very
minimum, the appearance of a conflict of interest. Can the
findings and recommendations be independently validated by a
party who does not have a personal stake or interest in the
outcome?
2. The report and the fire chief (at the May 8 council meeting)
referenced capital constraints, a declining POC model and
response times as the issues that need to be addressed. What
actions did the fire chief take during his tenure at the LLFD to
address those issues?
3. Page 39 of the report references a plan for LLFD to trial duty
crews to address response time issues, but the trial was
cancelled due to COVID. Was there any follow up to complete
the trial? If so, what were the findings?
4. The city of Long Lake recently notified the city of Orono that it
has breached its contract and is disrupting delivery of fire
services because of its actions. Given the threat of potential legal
action, shouldn’t the city of Orono re-engage in discussions with
Long Lake to address the issues raised about capital constraints,
response times and the declining POC model?
5. At the May 8 council meeting, the fire chief noted that his
research had included discussions with the fire chiefs or battalion
captains from the Plymouth, Minnetonka, Chanhassen and
Excelsior Fire departments. Only Plymouth, Minnetonka and
Chanhassen currently have service delivery models similar to the
recommended model for Orono (Duty Crews and FTEs).
However, the demographics of those cities are much different
than Orono. Their populations are between three and ten times
greater than Orono. The areas of those cities (in square miles)
are 1.4 to 2.2 times greater than Orono. And Orono’s population
density is less than half of each of those cities. Have you
benchmarked these recommendations against other cities with
Duty Crew/FTE fire service that are comparable in population
size, area and density to Orono?
6. Section 6 of the report discusses four potential courses of
action along with estimates of their associated costs. Can you
provide a breakdown of the items included in these costs (e.g.
labor, supplies, equipment, facilities and other operating
expenses)? Do these cost estimates include operating expenses
only (i.e. exclude capital investments)? How were these
estimates developed and what assumptions were used to
estimate the costs of each scenario?
7. Response time is clearly a complex issue due to the various
types of calls and the number of factors that go into responding.
The recommended COA calls for a significant increase in the
annual operating costs of fire service to the city of Orono:
$543,963 currently vs. $1,177,000 (a 116% increase in the best
case scenario) or $1,633,000 (a 200% increase if Orono has no
partner cost sharing). What percent improvement in response
times can the residents of Orono expect to see for this magnitude
of cost increase? How quickly will those response time
improvements be achieved?
8. The recommended COA (6.4 of the report) indicates that the
costs to Orono will be 38% higher ($1,633,000 vs. $1,177,000) if
the current municipalities served by LLFD do not partner with
Orono. How likely is it that these cities will be willing to partner
with Orono? Are there other cities/municipalities that could be
candidates to help share the costs with Orono if the current
partners elect not to partner with Orono?
9. Section 7 provides recommendations by year for 2023 - 2026.
Can you provide cost projections for these items, including the
assumptions used to estimate these costs?
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 10:54:58 AM
Fire Department Comment Card
First Name Carrie
Last Name Timmins
Address 3211 Bayside Road
City Orono
State MN
Zip Code 55356
Date 5/10/23
Orono Resident Yes
Comments As a resident of Orono I greatly appreciate the time and energy
the Council such put into the review and negotiations with Long
Lake regarding fire services. Orono is the dominant user of the
services provided by Long Lake Fire and therefore needs to have
better access to driving the success and management of this
critical function for its residents. If that cannot be accomplished
with Long Lake, as has been attempted, I fully support Orono
taking the necessary actions to provide the best fire service to
the residents of Orono with our own fire services.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 6:04:45 PM
Fire Department Comment Card
First Name Carter
Last Name Anderson
Address Fox Road
City Orono
State mn
Zip Code 55356
Date Field not completed.
Orono Resident Yes
Comments I have a non fire station question. Given that Brad Erickson has
now threatened multiple residents, I would like to know why he
hasn't been banned? For the safety of others, Brad must be
banned from future public meetings. Violence is never
acceptable yet Brad seems to think that threatening others with
violence is ok. Why is he allowed to continue?
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Friday, May 12, 2023 8:32:12 AM
Fire Department Comment Card
First Name Cass
Last Name Holloway
Address 200 Bayside Trail
City Orono
State MN
Zip Code 55359
Date 5/12/2023
Orono Resident Yes
Comments Having grown up in a small town, I saw first hand the benefits of
having a local fire department so my remarks are somewhat
rooted in my history.
I do feel Orono needs to have it's own fire department and be
under our control. Having a joint operating agreement is fine, if
we have a good say in how that department is run. From what I
understand, we pay for about 80% of the operating budget of
Long Lake fire and, unfortunately, have very little say in how that
organization is run. I have seen communications from the leaders
of Long Lake and they don't seem to be operating in good faith in
discussions with the City of Orono. They want to have all the
control, and the majority of the say in how the Fire Department,
while our tax dollars fund the majority of the operation. I can't
square that circle.
In this instance, I do believe that Mayor Walsh is doing what is
right for the City of Orono. I voted for him twice and do believe he
has the best long term interests of our community in mind. He is
thinking ahead, not just for today and that is one of the reasons
why I voted for him a second time.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 10:22:37 PM
Fire Department Comment Card
First Name Catherine
Last Name Mehaffey
Address 4720 Watertown rd
City Orono
State Mn
Zip Code 55359
Date 05/10/23
Orono Resident Yes
Comments I’m in favor of Orono taking over the fire dept
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 6:07:59 PM
Fire Department Comment Card
First Name Christine
Last Name Hardten
Address 2515Kelly Ave
City Excelsior
State Mn
Zip Code 55331
Date May 17 2023
Orono Resident Yes
Comments I don’t think we need to spend the money on a new firehouse,a
new fire chief,a new fire truck and I think it is vital you make
amends with Long Lake fire dept. enough with the spending! We
pay too much already to live here and you need to include the
citizens in future developments.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Monday, May 15, 2023 3:50:18 PM
Fire Department Comment Card
First Name Claudia
Last Name Whiteley
Address 60 orono orchard rd so
City Wayzata
State Mn
Zip Code 55391
Date 5/15/23
Orono Resident Yes
Comments Please give me 5 good reasons why Orono needs its own fire
department.
How much will it cost?
Why would you hire a fire chief and order a truck if this has not
been settled?
What is the purpose of alienating our surrounding communities?
How will you pay for this??????
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 7:39:16 PM
Fire Department Comment Card
First Name Dan
Last Name Perkins
Address 55 Landmark Drive
City Orono
State MN
Zip Code 55356
Date 05-17-2023
Orono Resident Yes
Comments I received your postcard today asking for comments. Some very
small print in the instructions for submitting comments section at
the bottom. It was difficult to find this place to submit comments
online, the QR codes don't get you there. Seems like you don't
really want to hear from the residents.
That said, I think the city should stay with the Long Lake Fire
Department. They have done a great job for many years.
Apparently, you don't think so, but you hired away the Fire Chief
from the department that you didn't think was doing a good job!
What is broken at Long Lake Fire Department? Why do you think
you could do a better job? How much would it cost for Orono to
start from scratch setting up its own fire department, and how
many mistakes would be made? I have heard numbers like $25
million passed around. The city has a contract with Long Lake
and should keep it. The city council has much more important
things that they should be concerned with.
I hope other residents comment and that all comments are
posted online. I don't know anyone who is in favor of this.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Saturday, May 13, 2023 3:56:19 PM
Fire Department Comment Card
First Name Dave
Last Name Link
Address 2600 Thoroughbred Lane
City Orono
State MN
Zip Code 55356
Date 5/13/23
Orono Resident Yes
Comments We at 2600 Thoroughbred Lane are in full support of the
proposed Fire Station.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 11:31:15 AM
Fire Department Comment Card
First Name David and Margaret
Last Name Holste
Address 1761 Concordia Street
City Wayzata
State MN
Zip Code 55391
Date 05/18/2023
Orono Resident Yes
Comments We want the cooperative agreement with Long Lake Fire
Department to continue. We don’t want an experience like when
we left our cooperative agreement with Mound Fire Department a
number of years ago. It resulted in expenditure to build a building
in Navarre that has never functioned as a fire station.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Monday, May 15, 2023 8:14:12 AM
Fire Department Comment Card
First Name dennis
Last Name walsh
Address 1354 Rest Point Circle
City Orono
State MN
Zip Code 55364
Date 5.15.2023
Orono Resident Yes
Comments Orono will be very well served by having their own fire
department. Orono has the resources & staff to oversee a 1st
rate Fire Department. The citizens of Orono will be best served
by Orono having control of it's future for the 1st time ever.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:03:05 PM
Fire Department Comment Card
First Name Donna
Last Name Wallace
Address 3160 north shore drive
City Orono
State MN
Zip Code 55391
Date 5/10/23
Orono Resident Yes
Comments Orono deserves medical calls to be responded to within
community standards which I believe now we are not meeting.
Our community should have control over spending for a fire
department we pay 85% of operating budget. Move to Orono and
provide quality services.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Sunday, May 14, 2023 9:36:41 AM
Fire Department Comment Card
First Name Duane
Last Name Glew
Address 1135 Brown Rd. S.
City Orono
State MN
Zip Code 55391
Date 05/15/2023
Orono Resident Yes
Comments so if Orono decides to form its own fire station what would it cost
the orono residents on taxes a year? It's sad that the two cities
can't work something out between the two.
To staff a new station it would be hard to get people to respond
without going full time, added expense to the tax payers.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 8:44:08 PM
Fire Department Comment Card
First Name Edward
Last Name R
Address 2730 Kelly Pkwy
City Orono
State Mn
Zip Code 55356
Date 05.11.23
Orono Resident Yes
Comments Going forward, it makes perfect sense that with 85% of the
fire/rescue calls, Orono would house & control it's own fire dept.
Long Lake has had ample time to agree to sign a reasonable
contract with Orono (as Orono did for decades with LL), but
refuses to based on what appears to be stubbornness,
personality conflicts NOT in the interest of LL's citizenry and what
appears to be past practice. Well, imo things change and since I
have the best interest of Orono in mind I hope the city does as
well. If Long Lake doesn't want to come aboard, they'll have their
citizens to answer to unless they can come up with a better
reason not to sign a contract with Orono fire.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Saturday, May 13, 2023 8:58:36 AM
Fire Department Comment Card
First Name Elijah
Last Name Steck
Address 745 orchard park road
City Orono
State Mn
Zip Code 55356
Date 5/13/2023
Orono Resident Yes
Comments Just want to thank the city for moving forward with the future and
the great leadership in getting this accomplished!
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 3:08:21 PM
Fire Department Comment Card
First Name Erica
Last Name Eck
Address 1385 cherry pl
City Orono
State mN
Zip Code 55364
Date 5/17/23
Orono Resident Yes
Comments Why am I getting the comment card and invite for coffee with
mayor invites 2 days before expiration. Please do better!!
Please, please find a middle ground with long lake and Orono fire
depts. long lake has the tactility and boats that support the
community. You have to stop the madness and fighting. People
pay high taxes and the city of orono needs to get out of its own
way and use your resources for productive purposes. Stop
flighting. Find a way to use tax payer money and civil services
appropriately. Right now it’s embarrassing. Many are elected
officials that were voted into office. Right now no one has
confidence in your ability to serve the community. 100% of efforts
and services need to be ethical and put towards making our fire
resources better. For our fire chief, fire men and women, their
families and for god sakes our community. Your salaries are paid
by the tax payers. That’s who you work for. That should be top of
mind with every decision that is made by the city of orono. Right
now trust is a huge issue. Let’s correct they asap!!!
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 9, 2023 6:50:33 PM
Fire Department Comment Card
First Name Evie & Bill
Last Name Knapp
Address 85 Cristofori Circle
City Orono
State MN
Zip Code 55359
Date 5/9/2023
Orono Resident Yes
Comments We are wondering why we need a new fire department, we
haven't heard of any problems with the performance of the
Long Lake Fire Department and their ability to respond quickly
and efficiently. We would rather our taxes go to items that this
community needs. We were hoping that there would be a
community meeting about this like Long Lake did to discuss with
their citizens. We don't understand what the issues are and
would like to hear from our City Council about it.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Sunday, May 14, 2023 8:12:35 AM
Fire Department Comment Card
First Name Henry
Last Name Brantingham
Address 3185 County Road Six
City Long Lake
State MN
Zip Code 55356
Date May14
Orono Resident Yes
Comments Do I understand correctly that these comments will be "collated"
for presentation at the meeting? and that the Mayor will call on
individuals at his pleasure? and that the entire comment time will
be limited to 1 hour?
This is not an open forum. Maybe the council should attend the
Long Lake citizens' imput meeting to see how it's done.
What is the council afraid of?
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 2:30:08 PM
Fire Department Comment Card
First Name Jan
Last Name Jamieson
Address 3285 Lafayette Ridge CT
City Wayzata
State Minnesota
Zip Code 55391
Date 05/18/2023
Orono Resident Yes
Comments The Long Lake Fire Department is doing a terrific job serving
Orono and the surrounding areas. We do not require another fire
department or relish a tax increase.
My family lost our home in Scottsdale, AZ, to a terrible fire. The
smoke detectors went off at 5:00 am, and we ran for our lives.
The windows were blowing out as we got the children and dogs
out. The fire department was inept on many levels.
The critical takeaway is that we survived. We do not want to live
in a community where the fire department is not up to par. All of
our lives depend on the fire department, and I am happy to say
that we have one of the best.
This is another power play by our attention-seeking mayor, and I
want it to stop.
Our mayor is playing with fire!
Jan Jamieson
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 9, 2023 10:11:36 PM
Fire Department Comment Card
First Name Janice
Last Name DeMatteo
Address 1336 Rest Point Circle
City Mound
State MN
Zip Code 55364
Date May 9,2023
Orono Resident Yes
Comments Building a new fire department should be put up for vote by
residents before any more money is spent on salaries, trucks,
etc. If Orono is using most of the Long Lake fire services, then
it's appropriate that we would pay for our percentage of use. I
want to see the top 5 reasons why we think we need a new fire
department.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:33:45 PM
Fire Department Comment Card
First Name Jeff
Last Name Strandberg
Address 3895 Bayside
City Orono
State MN
Zip Code 55356
Date 05-10-2023
Orono Resident Yes
Comments Establishing a fire dept out of whole cloth is boneheaded, plain
and simple.
None of the troika up for re-election in 2024 can articulate why
LLVFD fell short or how much this will cost Orono property
owners in the long run.
Hiring a chief years early who ran the same fire dept that is all of
a sudden unresponsive and inadequate for Orono is insane.
What is *his* response time a resident of a different county?
Anyone in office who supports this deserves defeat at the polls.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Sunday, May 14, 2023 3:52:28 PM
Fire Department Comment Card
First Name Jennifer
Last Name Fossen
Address 155 Hackberry Hill
City Orono
State Minnesota
Zip Code 55356
Date 5/14/2023
Orono Resident Yes
Comments I am a long time member of the Orono/Long Lake community.
The Long Lake fire department have been excellent stewards of
our fire needs and have been a positive, trusted part of the
community for a number of years. Another fire department is
redundant and a waste of our tax dollars. It appears most of the
city council are pushing an Orono fire department - for what
reason? Their agenda appears suspicious and has created a
very negative atmosphere between the cities of Long Lake and
Orono. I do not have the trust in an Orono City Council run fire
department that I have in the existing Long Lake fire department.
Who is actually benefiting from another fire department? And, no,
we have not been previously invited to public meetings or
listening sessions as has been advertised by some on the Orono
City Council. Please listen to your community. Most of us care for
the community in general and do not have a hidden agenda.
Thank you.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 7:45:15 AM
Fire Department Comment Card
First Name Jennifer
Last Name Linder
Address 1240 spruce place
City Orono
State Mn
Zip Code 55364
Date May 17, 23
Orono Resident Yes
Comments My concerns about this proposed new fire department include
the following:
1) the citizens of Orono have never received a compete
explanation for the need of this new department. Why? Why
doesn’t the current fire dpt structure work? What are the facts?
2). Who is going to pay for this? Our TAXES? My property taxes
went up over 30% last year, and another 20-25% this year. That
is CRAZY, and several people I talk with feel they will be taxed
right out of their homes. Very sad to think that we need to put
these extreme taxes on our community. AND, without even
understanding why. I have to believe that our taxes wil go UP
more with this new department, which no one can tell us is
deathly necessary.
3) I believe our local gov needs to come clean. It seems there
are things done w/ no explanation to our residents. We should
not feel that way, this should be a COMMUNITY.
THANK YOU FOR LISTENING.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 4:25:28 AM
Fire Department Comment Card
First Name Jennifer
Last Name Olson
Address 1860 Fox St
City Wayzata
State MN
Zip Code 55391
Date Field not completed.
Orono Resident Yes
Comments
I just learned, last night when I got a card in the mail with only
one day left in the comment period, of the issue of some changes
to the fire department and a proposal for Orono to create its own
fire department.
I have many questions, but here are a few:
1. What is wrong with the current structure of Orono using the
Long Lake Fire Dept for service? What problem needs to be
fixed?
2. One of the options the City of Orono is suggesting is building
their own department. Can the City of Orono justify this based on
the number of calls they receive annually?
3. What are the benefit to the City of Orono and its citizens if the
fire department structure is changed? I’d like to know if an
independent assessment has been completed to present a
risk/benefit analysis of the various options.
4. I’m quite concerned with spending in an area that is
unnecessary, resulting in a tax increase. Please explain, in detail,
how the project would be funded and the tax impact on residents
if Orono builds a new department?
6. How much does the City of Orono currently pay for fire service
annually and how much will Option 4 cost the City of Orono?
7. Has a third-party analysis or audit of the fire services in the
Long Lake/Orono area been completed? If not, why not, and if
so, what recommendations came out if that study?
8. Is a third party mediation being considered? If not, why not?
9. It’s unreasonable to provide notice of the availability of an 85-
page in-depth, fire needs assessment to citizens who have little
to no understanding about the complexities of fire service just 24
hours before the comment period ends. Clearly this is a more
complicated issue that affects public safety and has significant
tax ramifications. I’d like to see the City spend more time on this
issue, complete with independent third-party input and
recommendations and provide clear information to Orono
residents before making any decisions.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 6:16:03 PM
Fire Department Comment Card
First Name Jennifer
Last Name Pieper
Address 825 Willow Drive South
City Wayzata
State MN
Zip Code 55391
Date 05-17-2023
Orono Resident Yes
Comments We would love to see a full time fire department in Long Lake. It
always seems busy and with all of the construction in Long Lake,
our population is increasing a lot. There always seems to be a
need for emergency services around the lake area whether it is
Winter or Summer. Please let us know what we can do as a
resident to help make this possible.
Thank you for you service!
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Saturday, May 13, 2023 10:39:52 AM
Fire Department Comment Card
First Name Jenny
Last Name Steck
Address 745 Orchard Park Rd
City Long Lake
State MN
Zip Code 55356
Date 05/13/2023
Orono Resident Yes
Comments This is a great city! Thank you for taking such good care of us all,
including our property.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 4:43:42 PM
Fire Department Comment Card
First Name John
Last Name Withrow
Address 425 Oxford Rd.
City Orono
State MN
Zip Code 55356
Date 05-17/23
Orono Resident Yes
Comments We are paying for the vast majority of the Fire Services so we
should be controlling it.
I support the City Council. I hope they stand strong and ignore
the tiny but loud group of “crazies” in our town while thinking of
the long term future of our services.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 10:59:20 AM
Fire Department Comment Card
First Name Jon
Last Name Ressler
Address 3683 n shore dr
City Wayzata
State MN
Zip Code 55391
Date 5/10/23
Orono Resident Yes
Comments I greetings Mr. Mayor, and council members,
I wanted to reach out and express comment for the proposed
changes around fire departments serving the Orono community. I
think in all governments, whether local, state, or federal, we need
to always look at what is best for our community and use of
funds. Fundamentally, it is my belief in government to support
any opportunities that allow us to be better positioned in both
financial obligation, as well as strategic spending, so long as it
does not compromise the efficiencies and resulting safety of our
residents. As a taxpayer here, I cannot find any reason not to
support this cause if the deliverables result in these findings. For
that reason, I would endorse this proposal.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 11:44:39 AM
Fire Department Comment Card
First Name Kim
Last Name Carswell
Address 261 cygnet place
City long lake
State MN
Zip Code 55356
Date May 11, 2023
Orono Resident Yes
Comments As we look at the options I would ask for the following content to
be included in the assessment of all options in a chart for the
residents to be able to understand and compare:
Total cost of ownerships for 10 years (projection)
Total capital investments to modernize per the recommendations
from the chief
Impact of quality of service beyond fires (health emergencies)
Impact of insurance of Orono vs Long Lake (without fire
hydrants)
Thank you
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 12:13:59 PM
Fire Department Comment Card
First Name Kim
Last Name Carswell
Address 261 cygnet place
City long lake
State MN
Zip Code 55356
Date May 17, 2023
Orono Resident Yes
Comments This is an email that I sent to Victoria Seals:
Victoria, thank you for offering to ask you questions at the
meeting last Monday regarding Orono's path forward on fire and
emergency services. I have submitted my question in the survey
per the request of the council and also sharing with you. As you
know more than I do, this is a complex topic and to be able to
share with the public it is key to take the time to present the right
information as clearly and simply as possible.
I ask that the following be shared on May 22:
Providing the context of what the problem is we are solving (the
why)
Sharing of all options
Completing a full financial disclosure of all options cited in the
assessment
Addresses operational and capital costs
Projects total total costs out 10 years
Identification of risks and mitigation plans
Proceeding ahead of quantifying the costs
The importance of trust in recruiting and building the team
LL and other nearby cities pursuing a different path may
compromise recruiting for Orono or future collaboration
I also ask that the council allows for and seeks unrestrained
citizen input at the meeting.
In closure I request that no decisions be made until a full financial
disclosure is shared with citizens per the detail above. I also
request that this email become part of the public record.
Thank you
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 2:50:36 PM
Fire Department Comment Card
First Name Leanna
Last Name Erickson
Address 2040 northshore dr
City Wayzata
State Minnesota
Zip Code 55391
Date 5/18/23
Orono Resident Yes
Comments I think that Orono is best served by remaining in partnership with
Long Lake Fire dept. It has worked well for the entire time I have
lived in Orono. The additional costs involved in separate entities
is not worth it to taxpayers. This was a bad idea from the start
and hiring the Long Lake Fire chief was a really bad decision.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 7:59:54 PM
Fire Department Comment Card
First Name Lee
Last Name Harren
Address 175 Landmark Dr
City Long Lake
State MN
Zip Code 55356
Date 5/17/23
Orono Resident Yes
Comments I am a resident since 1978 and worked in Wayzata during that
entire period. I have watched this and the police contract play out
without comment. I have contributed to the Fireman's Relief Fund
and paid my taxes dutifully. I have been in both Long Lake
firefighter facilities and have met the fire chief and the mayor of
Orono, but not on this issue. I have read the "draft" Needs
Assessment.
I could write an entire paragraph on each of my points to support
my view. However, I will simply state single points of common
sense.
1. Orono surrounds Long Lake. That's fact and I don't know the
history why.
2. The fire house is on the opposite side of the street from where
Orono will put a firehouse.
3. Long Lake firehouses are in good condition, not "fair
condition".
4. Existing equipment may not be new, but with such limited use
it is very serviceable.
5. This small community will never fund a full time fire
department nor will it need to do so.
6. NFPA Standards are just that. The needs of Orono are unique.
The comparisons to standard are irrelevant.
7. Most fire department calls are for medical reasons, not fires.
Consequently, more expensive big rigs aren't required.
I drove by station 1 today. We have plenty of fire trucks.
8. The "draft" needs assessment lays out the cost per household
but nowhere is there a discussion of the cost of building a
new Orono fire department. This is clearly a duplication of
existing facilities.
I read the Orono City newsletter touting the open dialog mantra,
but, honestly, I don't believe it. Sending the postcard out May 17
with a May 18 response deadline is further evidence that you did
not really want meaningful feedback. I also read the Minneapolis
Star Tribune. We have become the laughingstock of the entire
Metropolitan community, The political divisiveness has created
this issue, not the necessity to redo the fire protection for our
community. Hiring Long Lake's fire captain and buying a used
fire truck before all else is putting the cart before the horse. We
taxpayers are paying $120,000 annually for a pirated fire captain
to draft a needs assessment and issue burning permits 3 years
ahead of a new fire contract. That is ridiculous and the City
Council should be ashamed of itself for wasting our resources for
this political nonsense.
Negotiate with the City of Long Lake towards 2025 and continue
to cooperate with our neighbors.
Lee Harren, an ADULT Orono resident.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 11:57:04 AM
Fire Department Comment Card
First Name Leesa
Last Name Anderson
Address 3205 crystal bay rd
City Mtka beach
State Mn
Zip Code 55391
Date 5-9-2023
Orono Resident Yes
Comments I believe that having a fire. And medical response team of its own
is a good idea for Orono.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 5:24:14 PM
Fire Department Comment Card
First Name Leslie
Last Name Hanson
Address 1205 Lakeview Avenue
City WAYZATA
State MN
Zip Code 55391
Date 5-17-23
Orono Resident Yes
Comments I have read the many updates and reports in the Pioneer
newspaper. i have now reviewed the draft of the Fire
Department Needs Assessment. i appreciate the thorough
assessment document.
I am mainly concerned about safety, and a prompt response from
either Long Lake or Orono, in the case of a fire.
The arguments and discussions, as reported in the Pioneer,
seem long-winded, childish and unproductive. I am hoping our
city leaders can make a reasonable and rational decision and
move on.
Since Orono seems to contribute to the service, and use the
service, in a disproportionate amount, it would seem logical to
have the department become an Orono Fire Department, with
service to Long Lake (and other cities who already receive Long
Lake fire service and are interested in continued service)
I am frustrated by the ongoing rant, and now the need for legal
intervention. I would like the leadership to come to a reasonable
resolution in a timely manner, and get on with the business of
creating a safe, accessible, well-funded fire service for Orono.
Please discontinue the petty disagreements and ongoing
discussions. Make a good decision that serves the people of
Orono and Long Lake for the future.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 7:15:00 AM
Fire Department Comment Card
First Name Lynn
Last Name Gutermuth
Address 2665 casco point Rd
City Orono
State Mn
Zip Code 55391
Date 5-11-23
Orono Resident Yes
Comments I'm in favor of looking into a fire station in the city of Orono.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 8:59:41 PM
Fire Department Comment Card
First Name Maria
Last Name Veach
Address 1065 willow view drive
City Orono
State MN
Zip Code 55356
Date 5.16.23
Orono Resident Yes
Comments Would orono provide a match to pensions, or a starting pensions
/ match if a transfer isn’t possible?
Although it appears to be a straightforward business interaction,
knowing there are many current volunteers and citizens that have
concerns, what can you say to ease fears or misunderstandings.
Clearly the chief was excited for the opportunity, would you let
him speak to his thoughts on the positive impacts of this change.
Are the extreme property tax increases in Orono part of this
decision. Can you talk to the impacts on taxes moving forward.
Thank you for your work on this. I see this as a refresh to a great
organization that will benefit both the department and the
community.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 7:32:03 PM
Fire Department Comment Card
First Name Michael
Last Name Miller
Address 1987 Fagerness Pt Rd
City Orono
State Mn
Zip Code 55391
Date May 16, 2023
Orono Resident Yes
Comments The current fire department provided by Long Lake has been a
successful cost effective arrangement for many years. I have
lived in Orono for 30 years, never needed a 911 call, but other
neighbors who have have been complimentary over good fast
service. Orono starting a new FD seems stupid and costly to us
taxpayers. I have read all the reasons for starting a new one. I do
not believe any of it. It is just self serving by Walsh and his
supporters.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 5:33:15 PM
Fire Department Comment Card
First Name Michael
Last Name Roessle
Address 2632 Cascade Ln
City Orono
State MN
Zip Code 55356
Date Field not completed.
Orono Resident Yes
Comments This is a fiscally irresponsible folly. We should be working toward
a multi-city fire cooperative instead of pouring countless millions
on creating a new department in the town. All while currently
paying into two fire departments, though only one actually exists.
Paying our usage-based share to Long Lake AND paying
another Chief six figures to think about a new fire department for
two years and blowing a half a million dollars on one used truck
is borderline criminal.
There has been little serious attempt to partner with surrounding
cities in a more fiscally responsible arrangement. Orono operates
on a "my way or the highway", zero-sum mentality that, while in
the best interest of the politician's personal end-games, isn't in
the best interest of being stewards of the voters' money.
More thought needs to be put into this before more dollars are
wasted. For example, insurance data suggests that volunteer
firefighters are, on average, just as effective as the professionals.
There is no systematic difference between the two based on the
Insurance Service Office's "public protection classification".
Insurers use this metric of fire protection quality to determine
property insurance rates for a given jurisdiction.
Volunteers obviously provide wage savings, but volunteer fire
departments help local governments save money in other ways
too. For instance, they do not need to negotiate with unions and
can avoid union contract provisions that boost the cost of the
service, through policies like mandatory staffing rules. These
rules require a minimum number of firefighters to be on the clock
at any one time and end up requiring municipalities to
significantly increase wage costs through overtime
compensation.
Fire stations have the option of hiring more staff to fill vacant
positions, yet many departments choose to pay their current staff
overtime compensation to avoid the long-term costs of additional
training and pension payments for new firefighters. Paying
current firefighters higher wages does not necessarily translate to
better fire protection for local communities.
Union contracts also often stipulate that retiree benefits are
determined based on the employees’ last years of income, not
just their base salary. This lets employees spike their pensions
by adding supplemental income, such as overtime and cashing in
unused sick days.
Fire departments that primarily rely on volunteers do not have
any of these issues that raise the costs of services and force
some of those costs on future taxpayers.
I'm not saying this is the answer here, but let's put some real
effort into more cost-effective solutions.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:11:24 PM
Fire Department Comment Card
First Name Mike
Last Name Wallace
Address 3160 north shore drive
City Orono
State Mn
Zip Code 55391
Date 05/10/23
Orono Resident Yes
Comments I support Orono having its own fire department
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Sunday, May 14, 2023 5:03:35 AM
Fire Department Comment Card
First Name Nancy
Last Name Brantingham
Address 3185 County Road 6
City Long Lake
State MN
Zip Code 55356
Date 05/14/2023
Orono Resident Yes
Comments If you really wanted to hear from residents, you would not put
discussion of this important change in emergency services in the
context of a regular council meeting. If you really wanted to hear
from citizens you wouldn't make them submit comments online
before they come to the meeting because a lot of people aren't
going to pick up on the fact that they have to do that. AND if you
really wanted to hear from folks, you wouldn't make their being
allowed to comment contingent on the mayor's whims as to who
he'll allow to speak within the limited one hour you've decided to
allow residents to have their say.
The process for citizen input as currently designed is seriously
flawed. Certainly council is aware that this issue is contentious. If
council was honestly looking for citizen input and in making an
effort to heal divisions within the community around this issue,
including among our firefighters, a full airing of how and why we
find ourselves in this situation and what it's going to cost us to
proceed to get it sorted one way or another would go a long way
toward bringing the community together. This process as
adopted limits public comment to those who have computer
access and who get the word to "apply online" early enough. It
limits public input to those the mayor wishes to hear from. It limits
the number of folks who may speak and the time for council to
respond to questions (of which there are many). It allows staff to
collate responses from those who submit online comments so
that citizens have no idea who said what, what their complete
comments/questions are and whose comments may have been
left out of the summaries.
As one of the many citizens who has asked for an entirely
different process multiple times since early January and having
been quite specific as to what I hoped to see in a letter submitted
to council, I am thoroughly disappointed.
Nancy Brantingham
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 11:52:07 AM
Fire Department Comment Card
First Name Neel
Last Name Kashkari
Address 1980 County Road 6
City Orono
State MN
Zip Code 55356
Date May 18, 2023
Orono Resident Yes
Comments I am not an expert in fire safety.
But from what I understand this needs assessment was drafted
by the newly hired fire chief. What conclusion could he possibly
have been expected to reach other than Orono needs to build a
new fire department? Might he really have concluded that the
current situation with Long Lake is actually working fine?
Wouldn't that mean he would be out of a job?
It seems to me that the process was backwards. Perhaps we
should have had an outside expert perform an independent
assessment of our needs before we hired a fire chief.
Neel Kashkari
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 12:52:04 PM
Fire Department Comment Card
First Name Patrick
Last Name Hennessy
Address 95 Ferndale Green
City Orono
State MN
Zip Code 55391
Date 5/18/23
Orono Resident Yes
Comments I believe there is no reason to establish a separate Orono Fire
Department.
The current arrangement has functioned well for many years, is
safe and prompt from what I have heard and is financially viable.
The only reason for doing this appears to me to be a political ploy
to renegotiate the contract with Long Lake.
It seems this is an attempt to fix something that is not broken
which may result in poorer service at a higher cost.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Saturday, May 13, 2023 8:07:07 PM
Fire Department Comment Card
First Name Penny
Last Name saiki
Address 2874 Casco Point Road
City Wayzata
State mn
Zip Code 55391
Date 5/13
Orono Resident Yes
Comments Orono is approx 3200 households and a few businesses.
We have 2 fire stations. What is the reason for a third station?
Why do we need permanent fire staff?
Will the volunteers be divided?
What about training and equipment?
Is there now a plan for fire force housing?
Why was the pension plan installed ahead of establishing the
service?
Starting a new service like you already did by applying for the
state approval is a heads up to all insurance companies that we
will have an unproven service instead of the 100+year service
that exists. Homeowners and business fire insurance rates will
reflect the unknown.
What is the cost of this? The $10-15 million estimate that was
mentioned at the Council meeting will fall short of the actual
expenditure.
Why is there a fire chief ahead of the service? Some of the plan
seems to be building something that isn't needed. Why is there
such a need to be independent?
Remember that we may have had 85% of the calls, but Long
Lake took us on when we had no service, and they were proven.
You wouldn't have needed a hook and ladder if you weren't
changing the zoning as you go and allowing houses so close
together that a truck is unable to get through.
Who is making these decisions?
Why are there no responses to legitimate questions?
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Monday, May 15, 2023 11:19:11 AM
Fire Department Comment Card
First Name RICHARD
Last Name ANDERSON
Address 3205 CRYSTAL BAY RD
City WAYZATA
State Minnesota
Zip Code 55391
Date 5/15/2023
Orono Resident Yes
Comments Definately in favor of the work that is being done to look at having
Orono dictate its own fire service needs and breaking away from
a different Municipality doing our fire service....
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 12:57:08 PM
Fire Department Comment Card
First Name Richard
Last Name Apple
Address 2101 Sugarwood Drive
City Orono
State MN
Zip Code 55356
Date 5-18-2023
Orono Resident Yes
Comments Thank you for the opportunity to comment. I wish that we'd
received the notification postcard more than one day before the
comment period closed, however, especially given the breadth
and depth of the assessment. Why such short notice? There is
no doubt that many Orono residents who may have wished to
comment will not be able to do so in time.
That said, I have first a process recommendation:
Pages 32-33: "Since we know where and when incidents occur in
Orono, we can evaluate the deployment of
existing resources against historical demand." The data that
you're using is based on a nine-year historical window, but our
community bears little resemblance to the one that was here
even a few years ago. Deployments should be based on
forecasted future demand and, as we know, there has been
significant new construction around Willow Drive and Old Crystal
Bay Road (near Long Lake's primary fire station) so we should
assume that there will be correspondingly increased demand in
that area. The broader point is that the nine-year historical data
has been used extensively throughout the draft planning
document and there should be less reliance on the rearview
mirror when making long-term plans.
Now, for my bigger concern with what seems to be a strategic
miscalculation:
The document's author(s) have done a good job in highlighting
how capital intensive and labor intensive it is to provide fire and
emergency services to our community. Indeed, the point is made
that the costs are not only high, but the required capital is used
rarely (thankfully) since we need to be prepared to handle even
the most extreme events. The problem is, services with those
characteristics can ALWAYS benefit from economies of scale...
larger cities have lower per capita costs while smaller cities have
larger ones. However, your Course of Action (COA) analysis
presents the pooling of resources through partnerships (a Joint
Powers Agreement, Page 51) as the MOST expensive course of
action. The notion that scale would make fire services more
expensive rather than less expensive tells me one thing: the
analysis suffers either from someone not trying hard enough or
from built-in bias. (Sadly, I suspect the latter given the stated
"cons" to COA 2. More on that later.) Whichever it is, the fact is
that the greatest opportunities for efficiencies should come with
scale (partnerships) rather than through your recommended "go
it alone and hope for contracts" approach -- particularly since no
contracts are guaranteed to be consummated. (And, quite
frankly, they might not be so easily achieved given the current
administration's strained relationship with neighboring
communities.)
The bottom line is, you should go back and rethink this. Aim for
the proper level of service, but approach it with the goal of
achieving the economies of scale from which such a large project
can clearly benefit rather than with the hubris indicated in the
rejection of COA 2, which states, in part, that it "would require
agreement between the cities served or WORSE YET convincing
an independent board" (CAPS added for emphasis), as if
agreements between cities are a bad thing and -- "gasp" --
independent oversight of emergency services is unthinkable. You
will find that cooperation and the lowered costs and improved
service that it can provide is not the negative route that you make
it out to be.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 5:30:23 AM
Fire Department Comment Card
First Name Richard
Last Name Rohrer
Address 1424 Baldur Park Rd
City Orono
State MN
Zip Code 55391
Date May 10, 2023
Orono Resident Yes
Comments We must keep the current fire department and service area,
while improving response times and capabilities to meet
applicable NFPA standards. As the Draft needs assessment
shows, this would be best accomplished by a blend of
professional and volunteer firefighters with some updated
equipment.
Creating a new fire department would be a costly error. All the
energy, money, and effort we have expended towards that end
would have been better used in collaboration with the other cities
served by LLFD to make the necessary improvements to LLFD.
Further, I am dismayed by the deteriorating relationship between
the cities of Long Lake and Orono. We (Orono) seem to be
taking a firm, intractable position without any clear justification.
We citizens deserve better, more mature leadership than this.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 10:19:56 AM
Fire Department Comment Card
First Name Rob
Last Name Tunheim
Address 550 Sandhill Dr
City Orono
State MN
Zip Code 55356
Date 5/11/2023
Orono Resident Yes
Comments This feels like the answer to the question that no one (except the
mayor) is asking.
Frankly I’m not sure why we are even talking about this. After
reviewing the proposal (the cost of putting this together of course
was paid by our tax dollars), it seems like this boils down to one
simple phrase:
We pay more to get control over the fire department.
The proposal did not explore what a per household cost would be
for the existing service model with LLFD with recommended
facility/equipment update. This is essential information for the
public to make an informed decision. Frankly, given the high
costs to build right now this seems inopportunely timed.
Has there been a showing (with evidence, not simply conclusory
statements by city officials) that services to Orono residents have
been less than satisfactory under the current model? What is the
value of Orono having control over the fire department?
Also - there was no discussion regarding the existence of any
coordination issues with the Orono Police Department. Is that
currently a problem? I see that in the recommended course of
action this was listed as a benefit. At a bare minimum, there
should be some evidence to show that better coordination
between the fire department and OPD would lead to better
outcomes for residents.
Please don’t insult our intelligence.
I do not believe that the residents and tax payers of Orono
should shoulder the cost of a brand new fire department which
will cost more money simply to provide the mayor with a
“success story” on which to campaign.
Unless the city can provide a more clear picture of the actual
need for a new fire department (which includes evidence and
analysis on the deficiencies at play with the current system with
LLFD) I will not support the proposed plan. If this is a hill that the
mayor, city council, and other city officials are willing to die upon,
they should expect the residents of Orono to vote accordingly in
the next election.
Give us the full picture or expect fierce resistance.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 3:04:19 PM
Fire Department Comment Card
First Name Ron
Last Name Miller
Address 270 N Willow Dr.
City Orono
State MN
Zip Code 55356
Date 5/18/23
Orono Resident Yes
Comments
1. I received the Comment Postcard in the mail on the 17th, as
many of my neighbors did, for comments due the 18th.
It seems that if Orono was actually interested comments from the
residents this would have been sent out earlier.
2. It would have been nice to access the comments that others
have made. Will there be a way to do that?
3. Please pay attention to Carol Strandbergs comments and
questions. I'm on board with her and could not have said it any
better.
4. Public Safety First was brought to my attention. I checked with
the Secretary of State and it is Registered Non-Profit
Corporation with Dennis Walsh as a Co-Incorporator. Even
though it is a non-profit often named people receive salaries,
money, an profits. I want to make sure there is NO potential
conflicts with Mayor Walsh's position with his stance on Orono
fire department.
5. At a discussion at Hackberry Park, I believe statements made
by Mayor Walsh were inaccurate
I understand Orono has not attended Fire Advisory Board
meetings since about last August. Mayor Walsh said, "We had
a fire meeting, our fire advisory meeting a few weeks ago. They
didn't even tell us that they are going to buy newer
equipment, we had to find out after, somewhere else. They didn't
even bring it up at the Fire Advisory Meeting.
The question is, do you attend the meetings? I'm disappointed if
you don't.
My personal belief is that Orono is going in the wrong direction.
You should find a way to get this worked out.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 4:39:39 PM
Fire Department Comment Card
First Name Sam
Last Name Doering
Address 2325 Longview Circle
City Orono
State MN
Zip Code 55356
Date 5/17/2023
Orono Resident Yes
Comments This entire issue is not necessary. The current arrangement is
working fine. The LLFD is a great part of the north Orono
community and should remain AS-IS. Putting an Orono FD by
city hall will lengthen response times for those of us south of
Wayzata Blvd. PLEASE COME TO AN AGREEMENT WITH THE
LLFD AND PUT THIS BEHIND US. Thanks
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 9:53:48 AM
Fire Department Comment Card
First Name Sandy
Last Name Whisler
Address 2683 North Shore Drive
City Wayzata
State MN
Zip Code 55391
Date May 18, 2023
Orono Resident Yes
Comments Hello,
Thank you for the opportunity to comment on the Draft Fire
Department Needs Assessment. I read the report. Community
input should drive these decisions. The postcard we received
asking for comments from May 9-18th arrived yesterday, May
17th. This makes me wonder whether you really want this input. I
ask that you take a step back and absorb the large amount of
community input.
On page 5, the statement there are no current Suburban Area
Demand Zone NFPA 1720 or staffing guidelines 1710 with
current system…. Why not just adopt these guidelines in current
system?
On page 5, I was a bit alarmed (no pun intended) with the
statement “as we build the Orono Fire Department”….has that
decision already been made and now this is just faux public
input?
Page 7, commenting on the other fire departments we are
currently in contract with as “each of these departments are over
90 years old” implies that is terrible just because of the age.
Page 10 Why did Orono hire a fire chief before a decision had
even been made to have an independent fire department?
Couldn’t city have hired a consultant to do “needs assessment of
fire and emergency for Orono”. Again, implies a decision has
already been made without going through process.
Page 13 “the City of Orono cost for fire protection is below state
and national rates”. Getting the recommended Front Rescue
pump less than 15 years old, a reserve rescue pumper times
two, a ladder truck, brush/medical response vehicle times two,
two fire boats, and a UTV, and the talk of building, etc. is
certainly not going to have that statement remain accurate.
Page 19. How much would it cost to put in “best practices of
carcinogens containment” in current buildings?
Page 21 “the larger problem is the limited funding for capital
purchases in the current contract.” As a taxpayer, I may not see
this as a “larger problem”.
Page 27 the pension “In my 15 years as Fire Chief at Long Lake,
the Cities didn’t contribute any extra funds for the firefighter’s
pension. Orono makes up approximately 2/3 of the fire aid.” On
the very next page, it states Orono has been 67-80% of the
service demand. To me, it would make sense the biggest user of
service demand would pay more.
Page 46 - LLFD is a paid on call model. The author of the paper
prefers a career fire model. Why not explore changing the current
status to that model? If there are staffing concerns, why not
address the staffing concerns? If a paid volunteer model isn’t
working or preferred, why not directly address/negotiate that?
Page 50. I am still quite unclear, even 50 pages in, why Orono
needs to take control of the Long Lake Fire Department and why
need to take over control of the pension? Is the pension being
mismanaged somehow?
I am concerned Orono has hired a Fire Chief to determine
“Orono Fire Department Needs Assessment”. Clearly this
assessment will be biased when a person is to determine if his
own job is needed. I am also concerned that Orono has already
purchased a ladder truck and plans to update it when no
independent Orono fire department currently exists.
Thank you,
Sandy
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:03:17 AM
Fire Department Comment Card
First Name Sean
Last Name Benson
Address 1220 Lyman Ave
City Orono
State MN
Zip Code 55391
Date 05/10/2023
Orono Resident Yes
Comments I have reviewed the Fire Department Needs Assessment
document and have a couple of comments:
I fundamentally do not understand why Orono staff is
recommending the formation of its own fire department. Is it a
financial issue? Is it a safety issue? Reading through the
document, I fail to see the rationale for why this is being
recommended by staff in the first place.
When an organization proposes a major initiative like this, it is
typical to undergo a rigorous financial assessment to determine
the full costs of each option. When I read this document, I see no
financial analysis comparing the different options. In fact, it even
says that there needs to be further analysis to determine
potential facility requirements. It strikes me that the costs of a
new (or updated building) will be significant and should be
included in this document. Simply put, we need to see the total
cost, over a multi-year period, for each of these options.
Thank you for your time.
Sean Benson
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Monday, May 15, 2023 10:14:51 AM
Fire Department Comment Card
First Name Sean
Last Name Foy
Address 3345 Crystal Bay road
City Orono
State MN
Zip Code 55391
Date 05/15/2023
Orono Resident Yes
Comments I fully support the continuation of the plan with the fire
department, In fact I think the city has been very well run over the
last several years and this seems like another good decision.
Thank you,
Sean Foy
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 11, 2023 12:30:09 PM
Fire Department Comment Card
First Name Sheila
Last Name Jones
Address 2320 Longview Circle, Long Lake, MN, USA
City Long Lake
State MN
Zip Code 55356-9474
Date 5/11/23
Orono Resident Yes
Comments I hope that the Fire Department needs assessment will include
an analysis of the costs associated with the various options for
providing fire service including the current contract versus the
model being pursued by the mayor and some members of the
Orono City Council. This analysis should include information on
the corresponding property tax implications for each option as
well as changes in service. I am not aware of any issues with the
excellent service provided through the current contract with the
Long Lake Fire Department. I am grateful to the fire fighters of
the Long Lake Fire Department. I believe that it's in the best
interest of the citizens of Orono to retain the current arrangement
with the Long Lake Fire Department.
In addition, I believe that the public should have been brought
into the conversation much earlier and am dismayed that citizens
are having to beg the mayor and council for transparency around
this issue. The lack of communication is frustrating. The
May/June "Orono Happenings" did not list anything about the
issues surrounding the fire department, the contract and the
needs assessment. The "Message from the Mayor" did not say
anything about the issue. Mayor Walsh stated in his column,
"Social media is a great way to connect but may not be the best
way to get information on what is actually happening in Orono." If
I wasn't on social media I would not have known about the issues
related to the fire department. I now receive the minutes from the
Orono City Council meetings so I can be fully informed.
As a citizen of Orono, I expect the City Council and the mayor to
do a better job communicating on this important issue including
the review process, costs and plans for moving forward.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 7:55:09 PM
Fire Department Comment Card
First Name Sonja
Last Name Hutchinson
Address 1424
City Wayzata
State MN
Zip Code 55391
Date 5/10/2023
Orono Resident Yes
Comments There has not been a good reason put forth to create a new fire
department for our community. While there may be room for
improvement, that does not warrant a new organization. Take the
current analysis and use it to improve the existing department.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 10, 2023 8:08:11 PM
Fire Department Comment Card
First Name Stephanie
Last Name Wallace
Address 3160 north shore drive
City Orono
State Mn
Zip Code 55391
Date 05/10/2023
Orono Resident Yes
Comments I support Orono having our own fire department
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 8:35:33 AM
Fire Department Comment Card
First Name steve
Last Name otto
Address 2185 Watertown Road Long Lake 55356
City Orono
State MN
Zip Code 55356
Date 5/18/23
Orono Resident Yes
Comments Orono does NOT need its own fire department. The Long Lake
Fire Department has been serving us well for years. The old
adage of "don't fix what ain't broke" fits here very well.
It's a waste of time, effort, and money. Drop the entire effort
ASAP.
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To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Saturday, May 13, 2023 8:52:03 AM
Fire Department Comment Card
First Name Steve
Last Name Persian
Address 1005 Hunt Farm Road
City Orono
State MN
Zip Code 55356
Date 5-13-22
Orono Resident Yes
Comments I’m completing this comment card so I’m able to share some
comments on May 22nd.
Thank you,
Steve
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 9, 2023 8:30:04 PM
Fire Department Comment Card
First Name Susanne
Last Name Johnson
Address 285 leaf st
City Orono
State Mn
Zip Code 55356
Date 5/9
Orono Resident Yes
Comments I support orono having their own department
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Wednesday, May 17, 2023 9:58:32 PM
Fire Department Comment Card
First Name Terrie
Last Name Eggers
Address 3345 Crystal Bay Road
City Orono
State MN
Zip Code 55391
Date 5/17/23
Orono Resident Yes
Comments I support the effort for Orono to have it's own fire department.
The city is growing and we need to make sure we have our
emergency services covered.
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Friday, May 12, 2023 2:13:26 AM
Fire Department Comment Card
First Name TOM
Last Name RYAN
Address 2245 Watertown Rd
City LONG LAKE
State MN
Zip Code 55356
Date 5/12/23
Orono Resident Yes
Comments I've been an Orono resident for over 30 years. Years ago it
worked to share services with Long Lake, today Orono is big
enough to support having a Fire Department of our own. I'm in
full support of moving forward with the Orono Fire Department.
Our city council and other elected officials are Orono residents
elected by us! The job is is to look out for us and make the best
decisions for our community. They do a great job and always
seem to get it right!
It's never easy to satisfy everyone. However I do think our
current council has done a great job and the made the correct
decisions in the past!
They have my support!
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Monday, May 15, 2023 11:20:54 AM
Fire Department Comment Card
First Name TRAVIS
Last Name ANDERSON
Address 3260 NORTH SHORE DRIVE
City WAYZATA
State MN
Zip Code 55391
Date 5/15/2023
Orono Resident Yes
Comments Definately in favor of the work that is being done to look at having
Orono dictate its own fire service needs and breaking away from
a different Municipality doing our fire service....
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Tuesday, May 16, 2023 8:12:47 PM
Fire Department Comment Card
First Name William
Last Name S
Address 2750 Kelly parkway
City Orono
State Mn
Zip Code 55364
Date 5/16/23
Orono Resident Yes
Comments In favor of an Orono fire department to improve response times
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From:noreply@civicplus.com
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Date:Thursday, May 18, 2023 5:51:56 AM
Fire Department Comment Card
First Name William
Last Name Dworsky
Address 1250 Lyman Ave
City wayzata
State MN
Zip Code 55391
Date 05/18/23
Orono Resident Yes
Comments The mayor and City Council are doing what’s best for Orono.
Paying 85% of Long Lake Fire Dept’s expense, only shows that
change is needed.
It clearly had its place and provided excellent service and as the
community has grown, so must the department.
It’s a forward thinking auction that in the coming decades will
prove beneficial for all.
The Long lake FD has clearly fell behind on keeping in step with
the basic requirements of having a current fleet.
People need to remove the emotion from this topic and make a
sound business decision, this is not a conspiracy as it seems to
be portrayed.
Good luck with the process and the community supports this!!
- Change is never easy but required.
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Wednesday, May 10, 2023 1:44 PM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Amanda
Last Name Youngren
Address 7805 County Road 15
City Minnetrista
State MN
Zip Code 55364
Date 5/10/23
Orono Resident No
Comments I am in support of this. Please consider adding a fire
department to Orono. Sincerely, A Concerned Citizen of the
larger community.
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Wednesday, May 10, 2023 7:09 PM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Gerard
Last Name Ferrer
Address 542 Dove Pointe
City Osprey
State Fl
Zip Code 34229
Date 5/10/2023
Orono Resident No
Comments As a former fire fighter it would be nice for Orono to have their
own fire department. The department should implement a duty
crew so to improve response times especially because the
majority of calls are medical.
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Wednesday, May 10, 2023 11:26 AM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Jake
Last Name Youngren
Address 7805 County Road 15
City Mound
State MN
Zip Code 55364
Date 05/10/23
Orono Resident No
Comments I think this is a great move on the part of The City of Orono. As
a resident of the neighboring community I feel much safer
knowing that the Orono will be in control of specifically mutual
aid. More emergency services means a safer community.
Thank you Orono
Jake Youngren
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Friday, May 12, 2023 2:23 PM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Jason
Last Name Hedeen
Address 2508 Arcola Lane
City Minnetonka Beach
State MN
Zip Code 55391
Date May 12, 2023
Orono Resident No
Comments I support the City of Orono’s decision to give an ultimatum to
Long Lake regarding the shared fire department, and start an
Orono Fire Department if needed. Orono’s stellar municipal
bond rating is proof that the current city officials have the ability
to make sound fiscal decisions. Hopefully an agreement with
Long Lake can be reached, but it is unfair they are completely
unwilling to cooperate. It is also frustrating to see just a few
people make so much noise with no solution to the problem. It
seems like making noise is their only objective. Thank
goodness you are finally addressing this issue! Your courage is
appreciated!
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Wednesday, May 17, 2023 3:40 PM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Kelly
Last Name Grady
Address 271 Greenhill Lane
City Long Lake
State MN
Zip Code 55356
Date 5/17/23
Orono Resident No
Comments 1. There is a fundamental lack of understanding about what
fire service problem(s) we are trying to solve. What is lacking in
the current fire service that needs to be fixed?
2. One of the options the City of Orono is suggesting is
building their own department. Can the City of Orono justify this
based on the number of calls they receive annually? (Note: The
total number of calls in 2022 for all the entire LLFD call area
was 431.)
a. 61 in Long Lake
b. 23 Medina
c. 311 Orono
d. 28 Minnetonka beach
e. 8 other surrounding areas
3. How are fire departments across the country structuring
similarly sized departments and does the creation of Orono’s
new department fall in line with industry standards?
4. The Long Lake firefighters have expressed their ideal
vision for the future fire service and their #1 priority is to keep
this group of firefighters together regardless of ownership. How
is their collective opinion being incorporated into future plans?
5. Are you working with the Long Lake firefighters to
develop your fire service plans?
2
6. It is the opinion of the Long Lake firefighters that
deconstructing LLFD adds no benefit to the public. Do you
agree? If no, why?
7. Can you report on complaints about fire service that
would be solved with the creation of a new department?
8. It is my understanding that if Orono choses to create their
own department that taxes allocated to fire services for
individual households will not increase, BUT the cities overall
spend for fire service will drastically increase in Orono. Those
cost will be covered by property tax increases and the
development of new properties that will contribute the Orono’s
overall budget, thus increasing the cost for fire services in the
City significantly. Can you explain how will taxes increase for
residents if Orono builds a new department?
9. Given that the Long Lake Fire Department has provided
exemplary fire service consistently to all call areas including
Orono, wouldn’t additional tax dollars be better spent in other
areas?
10. Orono is proposing Duty Crews vs. Paid-On-Call
Firefighters (the existing structure). Is this a hybrid solution that
would allow existing volunteers to continue service? What is
the cost for these full-time firefighters (wages, benefits, etc.)
and how does it compare to the POC model?
11. There are approximately 335 years of volunteer service
currently on the department. How will you ensure that they are
staying whole? (Ex: Allowing them to maintain their positions,
years of service and pensions.)
12. What are the fire service options for Long Lake, Medina
and Minnetonka Beach if they don’t continue a partnership with
Orono?
13. In 2021 John Ehret from the MN State Fire Marshall’s
office said, “There are too many fire departments in the State of
Minnesota.” In 13 years only one independent department has
been created. Has Orono sought council from other Fire
Chiefs? If so, what was their opinion? Is there any fire service
leader that would agree that the creation of a new department
is the best option for the City of Orono? If so, who?
14. Some citizens are under the misunderstanding that the
City of Orono has NO CONTROL under the current contract
with the City of Long Lake but that is untrue. Can you clarify?
a. Orono pays for 85% of future equipment but that gives
Orono 85% ownership of equipment & apparatus’
b. Orono has the ability approve or deny a proposed operating
budget.
c. Orono has the ability to approve, deny, negotiate capital
improvement budget. Ex: There have been past requests to
improve Capital Improvement Budgets that would have
improved the current equipment and facilities that Orono has
3
denied.
d. Orono retains full ownership over Station 2, Engine 21 and
Rescue 21. Ex: Building standards that the City of Orono is
citing that the City of Long Lake has not been maintained at
Station 1 were also not being maintained at Station 2. where
you have control and responsibility to update.
15. How much does the City of Orono currently pay for fire
service annually and how much will Option 4 cost the City of
Orono annually?
16. The infighting between the two cities is ugly. There is an
option to take the politics out of fire service and employ an
oversight board – comprised of city officials from each service
area as well as fire service professionals to make decisions
and recommendations? Why is this not being considered?
17. Would you be opposed to third party analysis of the fire
service for our area to provide a recommendation? If yes, why?
18. The City of Long Lake has expressed interest in
developing a Joint Powers Agreement (JPA.) Given that Long
Lake and Orono are unable to come to an agreement, what are
the odds that a JPA can be established be the end of the
service agreement in 2025? Have surrounding cities expressed
an interest in this model?
19. There is an overwhelming sense that a long-standing
feud between Long Lake and Orono is driving the force behind
the inability to come to an agreement. What are your thoughts?
20. Minnesota ranks 48th in state spending for fire service.
Isn’t it true that under-investment in updating LLFD equipment
and maintaining the facilities belongs to all parties including the
City of Long Lake, the City of Orono as well as Chief Van Eyll?
To what end has instability affected decisions to invest capital
to improve LLFD?
21. Does Orono recognize that by starting your new fire
department that they are destroying a century old institution
and dismantling the exemplary department that has dedicated
their lives working together to serve this community?
22. When other paid on call fire departments are struggling
to get volunteers LLFD is currently 84% staffed. What
ramifications do you think this instability has had on their ability
to recruit?
23. Why is Orono not responding/countering the most recent
agreement submitted but the City of Long Lake? What are the
exact line items that need to be fleshed out to bring this issue
to a close?
24. It seems that building ownership for Station 1 is a key
sticking point for both cities. Why?
25. Would you agree to mediation to come to an agreement
on the future of fire service? If no, why not?
26. How many firefighters suffer from health and wellness
4
issues due to nighttime calls? (Note: In 2022 there were 31
total calls between 11 pm – 6 am.)
27. Do you think it’s reasonable to provide an 85-page in-
depth, fire needs assessment to citizens who have little to no
understanding about the complexities about running a fire
department, the core issue or the costs associated with each
option? Additionally does one-hour seem like a reasonable
timeframe for in-person input when you are hosting multiple in-
person events that allow back-and-forth dialogue about the
future of Hackberry Park? Clearly this is a more complicated
issue that affects public safety and has significant tax
ramifications. Shouldn’t citizens be given more time for a Q&A
with Orono City Council?
28. Is it a priority for the City of Orono to maintain the
existing group of personnel? How do you plan to do that with
the duty-crews? How do you plan to do that if you break away
from Long Lake?
29. Have you performed an independent audit of the costs
to rehab station 1 and station 2? What are the costs associated
with those improvements and how do they compare to building
a new station?
30. It is my understanding the Mayor Walsh is the co-owner
of Public Safety First, Inc. – an organization that trains first
responders (combined training with police, fire etc.) Is there
any connection between this business and training
recommendations? If not, will Orono commit to utilizing training
services from another organization to avoid a potential blatant
conflict of interest.
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1
Nola Dickhausen
From:noreply@civicplus.com
Sent:Wednesday, May 10, 2023 6:49 PM
To:James VanEyll; Nola Dickhausen
Subject:Online Form Submittal: Fire Department Comment Card
Fire Department Comment Card
First Name Tiffane
Last Name Ferrer
Address 542 dove pointe
City Osprey
State Mn
Zip Code 34229
Date 5-10-2023
Orono Resident No
Comments Orono needs an independent fire department so the service
times can meet the needs of its residents..
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AGENDA ITEM
Prepared By: A. Carlson Reviewed By: A. Carlson Approved By:
1. Closed Meeting: Attorney – Client Privileged Discussion. The meeting will be closed as
permitted by the attorney-client privilege (section 13D.05, subdivision 3 (b)) to discuss the
threat of litigation by the City of Long Lake regarding the Contract for Fire Protection.
Item No.: 11 Date: May 22, 2023
Item Description: Closed Meeting – Client Privileged Discussion
Presenter: Soren Mattick, City Attorney Agenda
Section:
Closed Meeting